Loading...
November 8, 2011 MinutesCOUNTY COUNCIL Tuesday, November 8, 2011 The Elgin County Council met this day at the Administration Building at 10:00 a.m. with all members present. Warden Mennill in the Chair. STUDENT EDUCATION DAY Council Members and County staff introduced the students that were guests for the day: Warden Mennill's guest was Kyle Tanner of East Elgin Secondary School (EESS); Councillor Walters' guest was Jillian Ferguson of St. Joseph's High School (SJHS); Councillor Couckuyt's guests were Derek Gartshore and Lindsay Lamoure (EESS); Councillor Jenkins' guest was Evan Jenkins (EESS); Councillor Ens' guests were Kaila Armstrong and Jake King (EESS); Councillor Wiehle's guest was Kat Jackson, West Elgin Secondary School (WESS); Councillor McWilliam's guest was Malcolm McWilliam (WESS); Councillor Marr's guest was Alexandra Ziegler, Central Elgin Collegiate Institute (CECI); Councillor Mclntyre's guest was Tyler Thiesson (Parkside). Brian Masschaele's guests were Erin Unger (EESS) and Joseph O'Gorman (SJHS); and, Kevin Englehart's guests were Delaney Leitch and Sarah Englehart (WESS). The students observed the proceedings and then began their program, as organized by the Director of Community and Cultural Services and the Manager of Archives. ADOPTION OF MINUTES Moved by Councillor McIntyre Seconded by Councillor Marr THAT the minutes of the meeting held on October 25, 2011 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. Moved by Councillor Walters Seconded by Councillor Couckuyt THAT we do now move into the Committee Of The Whole Council. - Carried. REPORTS Terrace Lodge Donation - Director of Homes and Seniors Services The Chief Administrative Officer presented the report on a $20,000 donation to Terrace Lodge, earmarked for the purchase of beds. It was suggested a letter of appreciation be sent to the family by the Warden, if appropriate. Moved by Councillor Ens Seconded by Councillor McIntyre THAT the report titled "Terrace Lodge Donation" dated October 28, 2011 be received and filed. - Carried. County Council 2 November 8, 2011 Joint Elgin/Central Elgin Accessibility Advisory Committee Appointment — Committee Co-Secretary The Director of Engineering Services presented the recommendation. Moved by Councillor Jenkins Seconded by Councillor Marr THAT County Council approve the appointment of Arnold Row to serve on the Joint Elgin/ Central Elgin Accessibility Advisory Committee effective immediately for a four-year term. - Carried. Terrace Lodge Roof Replacement — Director of Engineering Services The director presented the report on the awarding of a tender for roof replacement work. Moved by Councillor Wiehle Seconded by Councillor Couckuyt THAT Rooftops Sheet and Metal Corporation be selected for the Terrace Lodge roof replacement tender, Contract No. 4502-11-02 (A) at a total price of $130,260.29, exclusive of HST; and, THAT County Council approves to re-allocate $40,000 from the Terrace Lodge loading dock driveway project No. 4502-11-35 to the Capital Project roof replacement, Terrace Lodge, Contract No. 4502-11-02 (A); and, THAT if the cost increases above the tender amount approved by Council by more than 10 per cent, the director will prepare a further report to Council outlining the expenditures; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contracts. - Carried. Quarterly Information Report: Contract Awards, July 1, 2011 - September 30, 2011 — Purchasing Coordinator The Director of Financial Services presented the quarterly report. Moved by Councillor Marr Seconded by Councillor McWilliam THAT the report titled "Quarterly Information Report: Contract Awards, July 1, 2011 - September 30, 2011" dated October 24, 2011 be received and filed. - Carried. Tweedsmuir History Digitization Project Funding — Manager of Archives The manager presented the report on funding from the Elgin County Chapter of the Ontario Genealogical Society. Moved by Councillor McIntyre Seconded by Councillor Jenkins THAT the Elgin County Archives be authorized to accept $6,000 from the Elgin County Chapter of the Ontario Genealogical Society for the purpose of funding a project to digitize and publish online a series of Elgin County Women's Institutes Tweedsmuir History books; and, THAT the funds be deposited into a project account for this purpose; and, THAT the Warden on behalf of Council issue a letter of appreciation to the president of the Elgin County Chapter of the Ontario Genealogical Society. - Carried. County Council 3 November 8, 2011 Minister's Award for Library Innovation — Director of Community and Cultural Services The director presented the report, announcing that Elgin County Library is a finalist for the Minister of Tourism and Culture award. Moved by Councillor Marr Seconded by Councillor Couckuyt THAT the report titled "Minister's Award for Library Innovation" dated October 21, 2011 be received and filed. - Carried. CORRESPONDENCE Items for Consideration 1. Denise B. Holmes, CAO/Clerk-Treasurer, The Township of Melancthon, requesting the Provincial Government install a cap on the number of industrial wind turbines that can be constructed within the boundaries of any one Municipality. The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor Marr Seconded by Councillor Wiehle THAT Correspondence Item #1 be received and filed. - Carried. Moved by Councillor Walters Seconded by Councillor Wiehle THAT the Warden, on behalf of Elgin County Council, write a letter to the Ontario Minister of Energy informing the minister of Council's interest in participating in any proposed review of the Green Energy Act and that Council would welcome the opportunity for direct input into this review. - Carried. CORRESPONDENCE Items for Information (Consent Agenda) 1. Council invitation to join a roundtable discussion on Local Immigration to be held on November 8 or 18, 2011. 2. Council invitation to one-day "Doing Business with the Government" seminar to be held on November 23, 2011. 3. William G. Sandison with copy of correspondence sent to Hon. Deborah Matthews, Minister of Health and Long-Term Care concerning the St. Thomas Elgin General Hospital and the Public Interest. 4. Nancie Irving, Clerk, Town of Aylmer supporting Council's resolution requesting the Provincial Government to carry out a traffic assessment study for a portion of the Highway 3 corridor. 5 Ann Baldwin, Regional Director, West Region, Ministry of Transportation acknowledging both Council's and the Township of Malahide's resolution regarding a traffic assessment study for the Highway 3 corridor from Highway 4 to Hacienda Road. County Council 4 November 8, 2011 The following recommendation was adopted in regard to Correspondence Items #1 - 5: Moved by Councillor Walters Seconded by Councillor Jenkins THAT Correspondence Items #1 - 5 be received and filed. - Carried. OTHER BUSINESS Statements/Inquiries by Members The Warden recently attended the OPP Western Region Awards Ceremony where persons, associated with the County, were honoured for their contributions including staff member Kevin Englehart, Bayham Roads Superintendent Gerry Lemay and former staff member, Meredith Goodwin. He thanked them for their efforts. Items for Consideration — None. Notice of Motion — None. Matters of Urgency — None. Closed Meeting Item Moved by Councillor Wiehle Seconded by Councillor McIntyre THAT we do now proceed into closed meeting session in accordance with the Municipal Act Section 240.2 (b) personal matters about an identifiable individual, including municipal or local board employees — Chief Administrative Officer (CAO). - Carried. The Chief Administrative Officer and all others, with the exception of Council and the Director of Human Resources, left the Council Chambers at 10:40 a.m. The director presented the review information and exited council. Council undertook the annual performance evaluation of the Chief Administrative Officer. The Chief Administrative Officer, staff and the public, returned to Council Chambers at 11:25 a.m. The Chief Administrative Officer was informed the review had been undertaken, the details of which would be discussed directly with the Warden. Motion to Rise and Report Moved by Councillor Marr Seconded by Councillor Walters THAT we do now rise without reporting. - Carried. REPORT Capital Funding and Facility Plan for Elgin County Museum — Director of Community and Cultural Services The director presented the report, outlining potential future needs of the various county departments and services. The students, participating in a council exercise of reviewing this report, will be asked to comment on the report with the information, if possible, to be circulated to council in the future. County Council 5 November 8, 2011 Moved by Councillor Jenkins Seconded by Councillor McIntyre THAT the allocation of $100,000 for facility needs of the Elgin County Museum be referred to the 2012 budget deliberations; and, THAT a detailed assessment of all future facility needs for County operations be brought forward for Council's consideration in 2012. - Carried. DELEGATION Jeff Yurek, the newly elected Member of Provincial Parliament for Elgin-Middlesex-London, introduced himself to council. He was welcomed by the Warden. PRESENTATION The Warden congratulated Bernie Bakker and Jason Rick of the Emergency Medical Services for the recognition they received recently at the Association of Municipal Emergency Medical Services of Ontario where they were presented with The Governor General Exemplary Service Medal. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor McIntyre Seconded by Councillor Walters THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY-LAW Moved by Councillor McWilliam Seconded by Councillor Wiehle THAT By-Law No. 11-26 "Being a By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the November 8, 2011 Meeting" be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor Walters Seconded by Councillor McIntyre THAT we do now adjourn at 11:50 a.m. and meet again on November 22, 2011 at the County Administration Building Council Chambers at 9:00 a.m. - Carried. Chief Administrative Officer. Dave Mennill, Warden.