April 12, 2011 Agenda Package
ORDERS OF THE DAY
FOR TUESDAY, April 12, 2011 – 9:00 A.M.
ORDER
1st Meeting Called to Order
2 Adoption of Minutes – March 22, 2011
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3 Disclosure of Pecuniary Interest and the General Nature Thereof
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4thPresenting Petitions, Presentations and Delegations
DELEGATIONS:
9:00 a.m.
Michael Barrett, CEO and Linda Stevenson, Vice Chair of South
West Local Health Integration Network (LHIN)
9:15 a.m.
Cynthia St. John, CEO, Elgin St. Thomas Health Unit
PRESENTATION:
9:30 a.m.
Retirement Recognition – Wanda Teeple
5th Motion to Move Into “Committee Of The Whole Council”
6th Reports of Council, Outside Boards and Staff
7th Council Correspondence
8th 1) Items for Consideration
2) Items for Information (Consent Agenda)
OTHER BUSINESS
9th
1) Statements/Inquiries by Members
2) Notice of Motion
3) Matters of Urgency
10th Closed Meeting Items
11th Recess
12th Motion to Rise and Report
13th Motion to Adopt Recommendations from the Committee Of The Whole
14th Consideration of By-Laws
15th ADJOURNMENT
NOTICE:
April 26, 2011 9:00 a.m. – County Council Meeting – Elgin Manor
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April 27, 2011 Elgin County Library 75 Anniversary - Open House 1:00 - 4:00 p.m.
Port Stanley Library - Ceremony 3:00 p.m.
August 21-24, 2011 Association of Municipalities of Ontario Conference
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COUNTY COUNCIL
Tuesday, March 22, 2011
The Elgin County Council met this day at the Administration Building, 450 Sunset Drive,
St. Thomas, at 9:00 a.m. with all members present.
Warden Mennill in the Chair.
A moment of silence was observed in memory of the two Listowel volunteer firefighters
who died recently in the line of duty.
ADOPTION OF MINUTES
Moved by Councillor McIntyre
Seconded by Councillor Wiehle
THAT the minutes of the meeting held March 8, 2011 be adopted.
- Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
–
None.
DELEGATION
Judith Wiley, Executive Director of the Central Community Health Centre, gave a
PowerPoint presentation to council on the services offered by the agency.
Moved by Councillor Walters
Seconded by Councillor Ens
THAT the PowerPoint presentation on the Central Community Health Centre be received
and filed.
- Carried.
John Klunder, Program Coordinator, Sand Plains Community Development Fund, gave a
PowerPoint presentation on the Fund. He was introduced by Councillor Couckuyt, the
county representative on the fund board.
Moved by Councillor Couckuyt
Seconded by Councillor Marr
THAT the PowerPoint presentation on the Sand Plains Community Development Fund be
received and filed.
- Carried.
The Director of Community and Cultural Services and staff gave a PowerPoint
presentation on their department.
Moved by Councillor McIntyre
Seconded by Councillor Jenkins
THAT the PowerPoint presentation on the Community and Cultural department be
received and filed.
- Carried.
Committee of the Whole
Moved by Councillor Walters
Seconded by Councillor McWilliam
THAT we do now move into Committee Of The Whole Council.
- Carried.
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REPORTS
Museum Advisory Committee 2011 Appointees – Elgin County Museum Curator
The director of community and cultural services presented a report outlining
recommendations of appointees to the Museum Committee.
Moved by Councillor McIntyre
Seconded by Councillor Walters
THAT 2011 membership in the Elgin County Museum Advisory Committee as outlined in the
report titled “Museum Advisory Committee 2011 Appointees” dated February 25, 2011, be
adopted; and,
THAT By-Law No. 05-44 “Being a By-Law to Provide for the Operation of the Elgin County
Museum” be further amended to require Council’s approval of membership only when the
committee’s composition changes.
- Carried.
Council recessed at 10:30 a.m. and reconvened at 10:45 a.m. in order for councillors and
municipal administrators to sign the emergency mutual assistance agreement.
County of Elgin/Central Elgin Joint Accessibility Advisory Committee Appointments –
Co-Secretaries, Joint Accessibility Advisory Committee
The Director of Engineering presented the report outlining recommendations of people to
serve on the committee.
Moved by Councillor Marr
Seconded by Councillor McWilliam
THAT County Council approve the appointment of the following individuals – Michael
Close, Lynn Demont, Joyce Greer and Jenny Phillips - to serve on the County of
Elgin/Central Elgin Joint Accessibility Advisory Committee effective immediately for a four-
year term.
- Carried.
SCOR – Economic Development General Manager
The general manager of economic development presented a report requesting funding for
South Central Ontario Region (SCOR) economic development group.
Moved by Councillor Couckuyt
Seconded by Councillor Ens
THAT Elgin County Council supports SCOR’s funding request for $5,000 for the 2011 fiscal
year, with the funds being drawn from Economic Development’s 2011 operating budget.
- Carried.
Ambulance Replacement – Engineering Services Director & Purchasing Coordinator
The director presented a report recommending the purchase of two ambulances.
Moved by Councillor McWilliam
Seconded by Councillor Marr
THAT the Warden and CAO be authorized and directed to purchase one single cot and
one dual cot 2011 GM gasoline powered vehicles from Crestline Coach Limited at their
quoted price of $216,014 (inclusive of options, 35 PX, docking station, 6-way power seat
and curb switch control and inclusive of trade-in allowance listed below) which has been
contained in the draft 2011 Capital Budget; and,
THAT the County trade in the 2003 Ford E-350 with 294,000 km and 7,300 hours (as of
January 25, 2011) to Crestline Coach Limited at their quoted price of $4,500; and,
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THAT the County trade in the 2004 Ford E-350 with 295,000 km and 6,300 hours to
Crestline Coach Limited at their quoted price of $4,000.
- Carried.
Intravenous (IV) Training for Paramedics - Director of Engineering Services
The director presented a report recommending training for paramedics.
Moved by Councillor Jenkins
Seconded by Councillor McIntyre
THAT the report titled “Intravenous (IV) Training for Paramedics” dated March 15, 2011, be
received and filed; and,
THAT the County of Elgin introduce on a voluntary basis, IV training for paramedics with
the cost to be approved and included in the 2011 budget.
- Carried.
Ministry of Health & Long Term Care: Funding Announcement for Resident Safety –
Directors of Seniors Services
The director presented a report outlining funding received by the three homes to assist in
improving residents safety.
Moved by Councillor Marr
Seconded by Councillor McWilliam
THAT the report titled “Ministry of Health and Long Term Care: Funding Announcement for
Resident Safety” dated March 11, 2011, be received and filed.
- Carried.
Karen Street Pumping Station – Financial Services Director
The director presented a report updating Council on the accounting for the project.
Moved by Councillor Wiehle
Seconded by Councillor McIntyre
THAT the Warden and CAO be authorized to enter into a revised Karen Street Pumping
Station agreement consistent with the report titled “Karen Street Pumping Station” dated
March 9, 2011; and,
THAT the 2011 Capital and Operating Budgets reflect the accounting treatment outlined in
the report.
- Carried.
2011 Elgin St. Thomas Public Health Budget – Financial Services Director
The director outlined the budget, as submitted by the Health Board.
Moved by Councillor McIntyre
Seconded by Councillor Marr
THAT a letter be sent from Council to the Public Health Board suggesting the Health
Board’s CEO prepare to respond to council inquiries regarding the budget.
Moved by Wiehle
Seconded by Walters
THAT the 2011 Operating Budgets reflect the Public Health Board approved budget
amount outlined in the report titled “2011 Elgin St. Thomas Public Health Budget” dated
March 9, 2011; and,
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THAT the Public Health CEO present the budget at the April 12, 2011 county council
meeting.
- Carried.
2011 Proposed Budget – Financial Services Director
The director presented the proposed budget.
Moved by Councillor McIntyre
Seconded by Councillor McWilliam
THAT the report titled “2011 Proposed Budget” dated March 7, 2011 be received and filed;
and,
THAT the 2011 Proposed Budget, which includes the Operating Budget, the Capital
Budget and Grants, be approved; and,
THAT the 2011 Tax Rates and Ratios be approved; and,
THAT the necessary by-law be prepared.
- Carried.
CORRESPONDENCE
Items for Consideration
None.
Items for Information (Consent Agenda)
1. Donna Ethier, Clerk, Township of Southwold with copy of: 1) notice of adoption of the
Official Plan for the Township of Southwold; 2) notice of passing of Township of
Southwold’s New Comprehensive Zoning By-law.
2. Hon. Tom Kontra, Assistant Deputy Minister and Chief, Ministry of Community Safety
and Correctional Services congratulating Elgin County Council and staff for completing
Emergency
all of the mandatory emergency management activities required under the
Management and Civil Protection Act
(EMCPA) for 2010.
3. St. Thomas-Elgin Public Art Centre Annual Report 2010.
4. St. Thomas City Council announcing the appointment of Mr. Wendell Graves as the
Chief Administrative Officer/Clerk for the City of St. Thomas.
The following recommendation was adopted in regard to Correspondence Items #1-4:
Moved by Councillor McIntyre
Seconded by Councillor Couckuyt
THAT Correspondence Items #1 - 4 be received and filed.
- Carried.
OTHER BUSINESS
Statements/Inquiries by Members
Councillor McWilliams inquired if the county had an interest in purchasing abandoned
railway lines. The director of community and cultural services said the persons interested
in the rail line corridor have been encouraged to come as a delegation to county council.
The CAO provided background on the history of the county’s interest in the rail lines.
Notice of Motion
– None.
Matters of Urgency
– None.
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County Council 5 March 22, 2011
DELEGATION
Elizabeth VanHooren, General Manager/Secretary Treasurer, Kettle Creek Conservation
Authority, appeared before council to formally introduce the new Tree Commissioner and
Weed Inspector, Jeff Lawrence. The Warden welcomed Mr. Lawrence. Councillor
McIntyre also welcomed Ms. VanHooren in her first presentation to council as General
Manager of Kettle Creek Conservation Authority.
The presentation of the restored hand plow scheduled for today was postponed until April
12 council.
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Motion to Adopt Recommendations of the Committee of the Whole
Moved by Councillor Walters
Seconded by Councillor Marr
THAT we do now adopt recommendations of the Committee Of The Whole.
- Carried.
BY-LAWS
Moved by Councillor Wiehle
Seconded by Councillor Marr
THAT By-Law No.11-08 “Being a By-Law to Establish a Pay Schedule for Employees
Covered by the Job Evaluation Scale” be read a first, second and third time and finally
passed.
- Carried.
Moved by Councillor McIntyre
Seconded by Councillor Marr
THAT By-Law No. 11-09 “Being a By-Law to Provide for the Adoption of the 2011 Budget
of the Corporation of the County of Elgin and to Establish the 2011 Tax Ratios, and to
Establish the 2011 Tax Rates for the County Constituent Municipalities” be read a first,
second and third time and finally passed.
- Carried.
Moved by Councillor Jenkins
Seconded by Councillor Walters
THAT By-Law No. 11-10 “Being a By-Law to Confirm Proceedings of the Municipal Council
of the Corporation of the County of Elgin at the March 22, 2011 Meeting” be read a first,
second and third time and finally passed.
- Carried.
ADJOURNMENT
Moved by Councillor McIntyre
Seconded by Councillor Walters
THAT we do now adjourn at 11:50 a.m. to meet again on April 12, 2011 at 9:00 a.m.
- Carried.
Mark G. McDonald, Dave Mennill,
Chief Administrative Officer. Warden.
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REPORTS OF COUNCIL AND STAFF
April 12, 2011
Staff Reports – (ATTACHED)
Deputy Director of Engineering Services – Dexter Line – Lakeshore Erosion - Update
Director of Human Resources – Group Benefits – Employee Information Sessions
Financial Analyst – Council and Outside Boards Remuneration and Expenses
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REPORT TO COUNTY COUNCIL
FROM: Peter Dutchak, Deputy Director of Engineering Services
DATE: March 25, 2011
SUBJECT: Dexter Line – Lakeshore Erosion – Update
INTRODUCTION:
The County of Elgin is in the process of an Environmental Assessment to seek a solution
for Dexter Line as the north banks of Lake Erie erode towards and threaten the safety of
the roadway. This report shall update Council on recent erosion measurements.
DISCUSSION / CONCLUSION:
The County’s geotechnical consultant has been actively measuring and monitoring
erosion near Dexter Line every 30 days to ensure the road remains safe. During the last
30 day monitoring period, measurements revealed a 5 metre movement of the lake bank
closer to the roadway in Lot 28, Municipality of Central Elgin. This section has receded
10 metres over the past year. Historical lake bank regression is between 1.5m to 1.8m
per year, but is not consistent.
Beginning March 25, 2011, monitoring and measurement intervals have now been
increased to every 14 days. Additional surveys are also being completed to best
determine when Dexter Line is unsafe and should be closed. If above normal regression
of the lake bank continues, Dexter Line will be closed before an alternate solution can be
implemented.
Municipal road staff have been notified of the pending road closure and an action plan
has been developed to close Dexter Line and provide a detour route should it be
necessary.
RECOMMENDATION
THAT this report be circulated to the Municipality of Central Elgin, the Township of
Malahide and the Port Burwell Secondary Water Board for their information.
All of which is Respectfully Submitted, Approved for Submission,
Peter Dutchak Mark G. McDonald
Deputy Director of Engineering Services Chief Administrative Officer
Clayton Watters
Director of Engineering Services
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REPORT TO COUNTY COUNCIL
FROM: Rob Bryce
Director of Human Resources
DATE: March 31, 2011
SUBJECT: Group Benefits – Employee Information Sessions
INTRODUCTION:
The County of Elgin’s Employee Group Benefit Program provides a tremendous
advantage to employees and certainly from a cost perspective, it represents a
significant investment. Communicating to employees about what the benefit
package is, how it works, what it costs as well as the County of Elgin’s objectives
for the program is key to maximizing the return on benefit investment.
To that end, Human Resources staff is working closely with the County’s benefit
consultants at Mosey and Mosey to develop and deliver employee information
sessions in May and June 2011. Staff is seeking County Council’s support of
such actions.
DISCUSSION:
Industry studies tell us that a better understanding of the benefit plan is linked to
a great appreciation of its value. Employees who enjoy a high level of
communication about the plan continue to see great value in health benefit plans.
In addition, there is a compelling business case for an effective communication
strategy. Employers seeking the assistance and support of their employees in
managing the benefit program costs must help employees understand the
program objectives, costs, and the broader trends that impact the benefit
program.
With this in mind, Human Resources is committed to developing and executing a
communication strategy for all employees regarding the benefit program. The
aim is to work with the County’s benefit consultants to design employee
information sessions with the following objectives:
1) Inform employees about the various benefit coverage’s they currently
enjoy
2) At a high level, educate employees about group benefits rating, in
particular as it relates to experience related health and dental benefits
3) Communicate the County’s philosophy of benefits
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4) Within the framework of total compensation, communicate the monthly
and annual cost of benefits for employees
5) Educate employees about benefit trends related to utilization and costs
6) Promote the value added service available through our insurance carrier
7) Encourage employees to be an active and informed consumer when it
comes to their of health and dental care needs
8) Answer questions employees may have about the benefit program
CONCLUSION:
Human Resources look forward to implementing an effective communication
strategy that will deliver on the aforementioned objectives. Each information
session is expected to last approximately 1 hour. Costs associated with the
material development and session rollouts will be borne in large part by the
benefit consultants. Additional miscellaneous costs will be contained within the
2011 training budget. Human Resources staff will work closely with each
department to minimize disruption to operations as the sessions are rolled out
across the organization.
RECOMMENDATION:
THAT County Council supports the proposed actions contained in the report
entitled “Group Benefits – Employee Information Sessions” dated March 31,
2011; and,
THAT this report be received and filed.
All of which is Respectfully Submitted Approved for Submission
Rob Bryce Mark G. McDonald
Director of Human Resources Chief Administrative Officer
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REPORT TO COUNTY COUNCIL
FROM: Lisa Terrio
Financial Analyst
DATE: March 17, 2011
SUBJECT: Council and Outside BoardsRemuneration and Expenses
INTRODUCTION:
Each year it is required that reports be filed on remuneration, mileage, and
expenses for Council and Outside Boards. As well, a report on convention
expenses must be published.
DISCUSSION:
Warden and Council remuneration and expenses totalled $209,500.36 for the
2010 calendar year and convention expenses were $29,101.55. Remuneration
and expenses paid to persons on Outside Boards totalled $12,923.55 for that
same time period. Details by member are provided in the attached documents.
CONCLUSION:
For 2010 the total remuneration and expenses, including conventions, for both
Elgin County Council and Outside Boards was $251,525.46.
RECOMMENDATION:
THAT the Treasurer’s Statement of Remuneration and Expenses for County
Council be received and filed, and
THAT the Treasurer’s Statement for Remuneration and Expenses for Outside
Boards be received and filed, and
THAT the Treasurer’s Statement on Convention Expenses be received and filed.
All of which is Respectfully Submitted Approved for Submission
Lisa Terrio Mark G. McDonald
Financial Analyst Chief Administrative Officer
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Treasurer's Statement Of Remuneration and Expenses - for Outside Boards
April 12 Session, 2011
To the Warden and Members of the Elgin County Council,
The following is a statement of the remuneration, mileage, and expenses paid to persons
appointed to Outside Boards for the period January 1, 2010 to December 31, 2010 as
authorized by the following By-Laws:
LAND DIVISION COMMITTEE (By-Law 06-26)
Ens,Paul1,485.12
Faulds,Paul1,590.57
McPhail,Duncan1,535.10
Van Brenk,Rien1,398.00
Walters,Bill1,074.29
TOTA7,083.08
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ELGIN ST. THOMAS HEALTH UNIT
3 HRS3+HRSMEETINGSTRAVEL
Marks,Tom761,408.000.001,408.00
Vowel,Bonnie661,320.00460.021,780.02
Wilson,John1282,112.00540.452,652.45
TOTA5,840.47
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TOTAL OF OUTSIDE BOARD12,923.55
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All of which is Respectfully SubmittedApproved for submission.
Lisa TerrioMark G. McDonald
Financial AnalystChief Administrative Officer
Jim Bundschuh
Director of Finance
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Treasurer's Statement Of Remuneration and Expenses - for County Council
April 12 Session, 2011
To the Warden and Members of the Elgin County Council,
The following is a statement of the remuneration, mileage, and e
member of the Elgin County Council for the period of January 1,
REMUNERATION and MILEAGE
COUNCIL, COMMITTEES and OUTSIDE BOARDS
Acre,Lynn18,100.32
Couckuyt,Jack1,657.02
Ens,Paul1,684.74
Habkirk,Robert18,706.69
Jenkins,Jim1,661.97
Marks,Tom17,888.95
Marr,David17,373.41
McIntyre,James19,490.04
McWilliam,Cameron1,712.46
Mennill,David22,681.12
Vowel,Bonnie(2010 Warden)48,631.45
Walters,Bill1,616.43
Warwick,Graham18,368.61
Wiehle,Bernie1,747.11
Wilson,John18,180.01
TOTA209,500.36
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By-Law 05-12, By-Law 05-13 and By-Law 05-45.
All of which is Respectfully SubmittedApproved for submission.
Lisa TerrioMark G. McDonald
Financial AnalystChief Administrative Officer
Jim Bundschuh
Director of Finance
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TREASURER'S STATEMENT ON CONVENTION EXPENSES
To the Warden and Members of the Elgin County Council,
The following is an itemized statement of the conventions attended and expenses paid to
each Member of Elgin County Council, during the calendar year ending
December 31, 2010
2010 CONVENTIONS
123TOTAL FOR
COUNCILLORROMA/OGRAAMOACROCOUNCILLOR
Acre, Lynn2,050.032,098.560.00$ 4,148.59
Habkirk, Bob0.001,946.390.00$ 1,946.39
Marks, Tom2,029.280.000.00$ 2,029.28
Marr, David0.000.000.00$ -
Mennill, Dave1,988.770.000.00$ 1,988.77
McIntyre, James0.001,912.660.00$ 1,912.66
Vowel, Bonnie8,250.582,340.420.00$ 10,591.00
Warwick, Graham2,143.531,889.840.00$ 4,033.37
Wilson, John495.001,956.490.00$ 2,451.49
TOTALS$ 16,957.19$ 12,144.36$ -$ 29,101.55
All figures include G.S.T.
ROMA/OGRARURAL ONTARIO MUNICIPAL ASSOCIATION
ONTARIO GOOD ROADS ASSOCIATION
AMOASSOCIATION OF MUNICIPALITIES
ACROAMO COUNTIES AND REGIONS
All of which is respectfully submitted.Approved for submission.
Lisa TerrioMark G. McDonald
Financial AnalystChief Administrative Officer
Jim Bundschuh
Director of Finance
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CLOSED MEETING AGENDA
April 12, 2011
Staff Reports:
1) Manager of Planning – Municipal Act, Section 240.2 (b)personal matters about an
identifiable individual, including municipal or local board employees – Land Division
Committee – Future Considerations
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REPORT TO COUNCIL
FROM: Jim Bundschuh - Director of Financial Services
DATE: March 9th, 2010
SUBJECT: 2011 Elgin St. Thomas Public Health Budget
INTRODUCTION:
Attached is a letter from Elgin St. Thomas Public Health informing the County
that its 2011 budget was passed at the Board at its March meeting, with the
County’s share being $902,296. Also, the County will receive its share of the
2010 surplus, likely in April, upon their approval of its audited statements.
DISCUSSION:
The $902,296 County share of the 2011 budget is above the comparable 2010
budget by $44,300 or 5.2%.
The causal factors driving changes in the 2011 budget from 2010 levels are
summarized as follows:
3% increase in base budget which includes:
base budget savings of $178,469 in rent
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service & repairs increase from the 2010 level of $30,000 by $178,469
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to $208,469
West Nile increase of 36% to $8,185 for the County Share
42% increase for CINOT. This includes an incremental request for CINOT
funding outside of the base budget of $16,564 for the County Share. The cost
for CINOT was included entirely in the base budget last year.
CONCLUSION:
Per Health Protection and Promotion Act R.S.O. 1990 section 72.1, the County
must accept the budget submitted by Elgin St. Thomas Public Health. However,
the County is entitled to an explanation of the changes, as well as answers to
any questions that Council may have, and this has been done traditionally prior
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to budget approval. The Public Health CAO is unable to attend the March 22
meeting.
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RECOMMENDATION:
THAT the 2011 Operating Budgets reflect the Public Health Board approved
budget amount outlined in the report titled “2011 Elgin St. Thomas Public Health
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Budget” dated March 9, 2011; and
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THAT Public Health CAO present the Public Health budget at the April 12
Council Meeting.
Respectfully Submitted Approved for Submission
Jim Bundschuh Mark G. McDonald
Director of Financial Services Chief Administrative Officer
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