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April 24, 2012 MinutesCOUNTY COUNCIL MINUTES Tuesday, April 24, 2012 The Elgin County Council met this day at the Administration Building at 9:03 a.m. with all members present except Councillor Marr who sent his regrets as he is attending to other business. Warden Walters in the Chair. ADOPTION OF MINUTES Moved by Councillor Jenkins Seconded by Councillor Ens THAT the minutes of the meeting held on April 10, 2012 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — Warden Walters and Councillors Couckuyt and Wiehle declared, at the appropriate time, a conflict of interest with regard to the Closed Meeting report concerning the Health Unit, 99 Edward Street, St. Thomas, as it might prejudice their position as Council appointees on the Elgin St. Thomas Public Health Board. At the appropriate time, they vacated the Council Chambers and refrained from discussing and voting on the item. DELEGATIONS Erica Arnett and Nicole Ooms of the Healthy Communities Partnership presented a Power Point on 'Our Local Active Transportation Initiative Project'. Moved by Councillor Wiehle Seconded by Councillor Mennill THAT the presentation titled "Our Local Active Transportation Initiative Project" dated April 24, 2012 be received and filed. - Carried. Debra Mountenay of the Elgin Middlesex Oxford Workforce Planning and Development Board presented a Power Point on the Labour Force Development Strategy. Moved by Councillor McIntyre Seconded by Councillor Mc William THAT the presentation titled "St. Thomas-Elgin Labour Force Development Strategy 2012" dated April 24, 2012 be received and filed. - Carried. Moved by Councillor Wiehle Seconded by Councillor Couckuyt THAT we do now move into Committee Of The Whole Council. - Carried. REPORTS Statutory Public Meeting for the Elgin County Official Plan — Manager of Planning The Chief Administrative Officer presented the report, requesting confirmation of a date for the public meeting. It was suggested that Council's regular meeting would commence at 6:00 p.m. on June 12, 2012, instead of 9:00 a.m. to accommodate the public meeting. County Council Moved by Councillor Wiehle Seconded by Councillor Ens 2 April 24, 2012 THAT a public meeting be held by Elgin County Council on June 12, 2012 at 7:00 p.m. in the Council Chambers. - Carried. Horse Racing Industry Update - Proposed Provincial Budget 2012 — Administrative Services Coordinator The coordinator presented the update on the horse racing industry as it relates to the proposed provincial budget. It was noted that the provincial budget, expected later this morning, may have allocated some transitional assistance to the industry. Moved by Councillor Mennill Seconded by Councillor Wiehle THAT the report titled "Horse Racing Industry Update — Proposed Provincial Budget 2012" dated April 17, 2012 be received and filed. - Carried. Award of Tenders - Engineering — Deputy Director of Engineering Services The Director of Engineering Services presented the list of tenders awarded recently for projects. Moved by Councillor Jenkins Seconded by Councillor Ens THAT McCann Paving Inc. be selected for the Granular A Shouldering Tender, Contract No. 6250-12B at a total price of $157,033.50 exclusive of HST; and, THAT Coco Paving Inc. be selected for the Hot Mix Asphalt Tender, Contract No. 6220-12 at a total price of $2,156,995.99, inclusive of a $50,000 contingency allowance exclusive of HST; and, THAT Duncor Enterprises Inc. be selected for the Microsurfacing Type 3 Tender, Contract No. 6250-12 at a total price of $584,530 inclusive of a $25,000 contingency allowance exclusive of HST; and, THAT Niagara Crack Sealing be selected for the Asphalt Crack Sealing Tender, Contract No. 6290-12-01 at a total price of $123,900 exclusive of HST; and, THAT Birnam Excavating Limited be selected for the Culvert Slip lining Tender, Contract No. 6290-11-01 at a total price of $194,229.08 exclusive of HST; and, THAT if the cost increases above the tender amount approved by Council by more than 10 per cent, the director will prepare a further report to Council outlining the expenditures; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contracts. - Carried. Speed Zone Amendment - Pioneer Line — Deputy Director of Engineering Services The Director of Engineering Services presented the report recommending a speed zone be established on Pioneer Line. Moved by Councillor Mc William Seconded by Councillor McIntyre THAT the existing speed zone by-law be amended to include a 60 km/hr reduced speed zone on Pioneer Line (County Road #2) from the west property line of Currie Road westerly 870 metres; and, County Council 3 April 24, 2012 THAT the OPP be notified of the establishment of the reduced speed zone. - Carried. Ambulance and Emergency Response Vehicle Laptop Computer Replacement — Director of Engineering Services The director presented the report, recommending purchase of computer equipment for emergency responders. Moved by Councillor Mennill Seconded by Councillor Wiehle THAT project 2800-12-01 Ambulance Purchase and efficiencies from other engineering services projects, fund the purchase of 12 laptops at an estimated cost of $65,000 and a new project be identified for the purchase of 12 computers for emergency medical services purposes. - Carried. Purchase of Ambulances - Director of Engineering Services The director presented the report on the proposed purchase of ambulances. Moved by Councillor McIntyre Seconded by Councillor Jenkins THAT the Warden and Chief Administrative Officer be authorized and directed to purchase two ambulance vehicles from Crestline Coach Limited at their quoted price of $223,464, inclusive of trade-in allowance and exclusive of taxes, which has been approved in the 2012 Capital Budget; and, THAT the County accept the trade-in allowance of $17,000 offered by Crestline Coach Limited for: a) 2006 Chevrolet Express with 191,345 km and 5,209 hours; and, b) 2006 Chevrolet Express with 221,617 km and 6,606 hours, recorded as of April 1, 2012. - Carried. Electronic Patient Call Report — Director of Engineering Services The director presented the report recommending purchase of electronic patient call reports for Emergency Medical Services personnel. Moved by Councillor McWilliam Seconded by Councillor Couckuyt THAT the single source purchase of the cPCR Software to Interdev Technologies be approved, provided the cost is within the budget estimate. - Carried. Acute Stroke By-Pass and Medical Redirect: Memo of Understanding — Director of Engineering Services The director presented the report, requesting approval for a bypass protocol in emergency situations regarding strokes. Randy Denning, president of Thames EMS, was in attendance to speak to the report. Moved by Councillor McIntyre Seconded by Councillor Couckuyt THAT the Director of Engineering Services be authorized and directed to sign a Memorandum of Understanding for the Acute Stroke Bypass and Medical Redirector for the Southwest Ontario Regional Stroke Centre. - Carried. County Council 4 April 24, 2012 Oil and Gas Lease: Lots 26 & 27, Concession. 4, Township of Yarmouth — Director of Engineering Services The director presented the report on a request for a lease of property commonly known as Snake Pitt. Moved by Councillor Mennill Seconded by Councillor Mc William THAT the report titled "Oil and Gas Lease: Lots 26 &27, Concession 4, Township of Yarmouth" dated April 5, 2012 be received and filed. - Carried. Library Guidelines Performance — Director of Community & Cultural Services The director presented the report on the guidelines for rural and urban library systems, as established by the Administrators of Rural and Urban Public Libraries of Ontario. Moved by Councillor Couckuyt Seconded by Councillor Ens THAT the report titled "Library Guidelines Performance" dated April 5, 2012 be received and filed. - Carried. Elimination of Federal Funding for Community Access Program — Director of Community & Cultural Services The director presented the report noting the federal government was no longer planning to fund the Community Access Program (CAP). The director read out loud a letter from the Canadian Library Association expressing concerns over the elimination of CAP. Moved by Councillor McIntyre Seconded by Councillor Couckuyt THAT the Warden, on behalf of Elgin County Council, issue a letter to the Federal Minister of Industry to restore sustainability funding to the Community Access Program effective immediately and with a commitment to longer-term, sustainable funding, citing the program's on-going relevancy and critical importance to rural Canadians; and, THAT the Warden write a letter to Joe Preston, M.P., Elgin-Middlesex-London, the Federation of Canadian Municipalities and the Western Ontario Wardens' Caucus to also lobby the Minister to reinstate funding; and, THAT the letter from the Canadian Library Association expressing their dismay with the proposed elimination of CAP be endorsed. - Carried. Council recessed at 10:00 a.m. and reconvened at 10:17 a.m. Psychiatric Admissions to Long Term Care — Director of Homes and Seniors Services The director presented the report outlining concerns around psychiatric patients being admitted to homes for seniors. A clip from the television show W5 was played for council. Michele Harris, Administrator of Elgin Manor & Bobier Villa, spoke to the presentation. Moved by Councillor Mennill Seconded by Councillor Couckuyt THAT the Minister of Health and Long Term Care be strongly encouraged to examine the appropriateness of placing former psychiatric patients in long term care facilities as a means of discharging patients from psychiatric hospitals scheduled to close in Ontario; and, County Council 5 April 24, 2012 THAT, should the Minister insist on the replacement of psychiatric patients in Long Term Care Homes, that the Ontario Association of Non-Profit Homes and Services for Seniors be requested to advocate for greater resources to enable these facilities to be properly resourced in order to meet the care requirements of their residents; and, THAT until such time that this issue is addressed by the Minister of Health, the Homes' Administration be authorized and directed to protect residents' rights and employee safety (Bill 168) by denying admission from potential residents with conditions that the Homes are unable to care for in a safe and appropriate manner; and, THAT Joe Preston, M.P., Elgin-Middlesex-London, Jeff Yurek, M.P.P., Elgin-Middlesex-London, the Western Ontario Wardens' Caucus and the City of St. Thomas be copied on the letter. - Carried Unanimously. CORRESPONDENCE Items for Information (Consent Agenda) 1. Heather Jackson, Mayor, City of St. Thomas thanking Council for support of the 2nd Annual Mayor's Charity Hockey Game and the donation for St. Thomas-Elgin United Way. 2. Bruce Babcock, Chair, Board of Governors, St. Thomas Elgin General Hospital expressing disappointment for the Provincial Government's budget decision to rescope the STEGH Capital Redevelopment Project. 3. Maria Konefal, Assistant to the City Clerk, City of St. Thomas with a resolution to the Premier of Ontario regarding the St. Thomas Elgin General Hospital Redevelopment Project. 4. Hon. Bob Chiarelli, Minister of Transportation noting Ontario's 2012 Budget Infrastructure highlights. 5. Steve Knipe, President, STEGH Foundation Board of Directors, St. Thomas Elgin General Hospital, with an explanation and background information regarding the capital campaign. (Circulated to council separately on Friday, April 20, 2012.) Moved by Councillor Mennill Seconded by Councillor Jenkins THAT Correspondence Items #1 — 5 be received and filed. - Carried. OTHER BUSINESS Statements/Inquiries by Members Councillor Couckuyt noted his mother-in-law, a resident at Terrace Lodge, had recently passed away at the age of 98 and thanked the Terrace Lodge staff for being professional, warm and courteous regarding her care. Warden Walters updated council on the Warden's annual charity golf tournament and fund- raiser for the St. Thomas Elgin United Way on June 13, 2012. He encouraged council to participate and support the event. Notice of Motion — None. Matters of Urgency — None. County Council Closed Meeting Items Moved by Councillor McIntyre Seconded by Councillor Mennill 6 April 24, 2012 THAT we do now proceed into closed meeting session in accordance with the Municipal Act, Section 240.2 (a) the security of the property of the municipality or local board — Ford Property Assessment; and, Section 240 2 (c) a proposed or pending acquisition of disposition of land by the municipality or local board — Update on the Potential Sale of 99 Edward Street. - Carried. The Director of Financial Services presented the report on the Ford Property Assessment. Warden Walters and Councillors Couckuyt and Wiehle vacated the Council Chambers at 10:55 a.m., following discussion of the report. Deputy Warden McWilliam in the Chair. The Director of Financial Services presented a verbal report on 99 Edward Street, along with a copy of the proposed extension amendments. Motion to Rise and Report Moved by Councillor Jenkins Seconded by Councillor McIntyre THAT we do now rise and report. - Carried. Moved by Councillor Ens Seconded by Councillor Mennill THAT staff be authorized and directed to extend the closing date on the sale of 99 Edward Street in order to accommodate the buyer's timeline for disposition. - Carried. Warden Walters and Councillors Couckuyt and Wiehle returned to the Council Chambers at 11:06 a.m. The Deputy Warden vacated the Chair. The Warden took the Chair. Moved by Councillor McIntyre Seconded by Councillor Jenkins THAT the confidential report titled "Ford Property Assessment" dated April 13, 2012 be received and filed. - Carried. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Mennill Seconded by Councillor Ens THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. County Council BY-LAWS Moved by Councillor Mc William Seconded by Councillor Couckuyt 7 April 24, 2012 THAT By-Law No. 12-11 "Being a By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the April 24, 2012 Meeting" be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor Mennill Seconded by Councillor McIntyre THAT we do now adjourn at 11:08 a.m. and meet again on May 8, 2012 at the County Administration Building Council Chambers at 9:00 a.m. - Carried. Chief Administrative Officer. Bill Walters, Warden.