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June 28, 2012 MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING JUNE 28, 2012 Council Chambers, West Elgin Municipal Building --------------------------------------------------------------------------------------------------------------------- DISCLOSURE OF PECUNIARY INTEREST APPROVAL OF AGENDA DELEGATIONS: 9:30 a.m. Public Meeting — Zoning By-law Amendment— Roelofs/Gasparatto (Al & 191) Proposed Severance — Lot B, Concession 10 (Sather) (132) Proposed Severance — Lot 14, Concession 12 (de Wit & Schaeken) (133) 11 :30 a.m. RES re: wind turbine proposal 1 :30 p.m. Roads Superintendent, Recreation Superintendent 2:00 p.m. Arts & Cookery Bank 2:30 p.m. Consideration meeting — Pongracz Drain PLANNING: (B1-B51) See also D1 & D2 1 .* Report re: Zoning By-law Amendment— Roelofs/ Gasparatto 2.* Report re: Proposed Severance — Norma Van Raes (Sacker, agent) 3.* Report re: Proposed Severance — Leo DeWit & Anneke Schaeken 4.* Report re: Cash-in-Lieu payment— Bianco 5.* Port Glasgow Secondary Plan (attacked Terms of Reference, dated April 10/12) 6.* Proposed Severance (Boekhorst) — correspondence from Johnston Bros. PORT GLASGOW SECONDARY PLAN — CORRESPONDENCE RECEIVED: 7.* Walter Babin 8.* Norma Schnekenburger 9.* Irene Puddester June 28/12..........Page 2 10.* Alexander Tokarewicz 11 .* Don 12.* Maria & Lee McCallum 13.* Roberta Reardon 14.* Geoff Axford (2 pages) 15.* William & Marjorie Prieksaitis 16.* Ruth Boos 17.* Christine Black 18.* Bruce Chamberlain 19.* Danielle Fields 20.* Jay McGuff in, Monteith Brown (planner for Port Glasgow Yacht Club) (4 pages) 21 .* Yvonne Brooks 22.* Shawn Bartlett 23.* Bob Carey 24.* Bonnie Roest 25.* Scott Boorn 26.* Bill Roest 27.* Serge Lebedz 28.* Debbie Vanceeder (2 Pages) 29.* Dylan Vanceeder (2 pages) 30.* Matthew Vanceeder (2 pages) 31.* Wayne Reinhart 32.* Christine Barrie-Miller 33.* Wayne Fields 34.* Pamela Piccinato 35.* Glenn Small 36.* Larry Blain 37.* Alphonse Denomme 38.* Ruth Denomme 39.* Wayne Denomme 40.* Henrietta Coole (2 pages) 41 .* Audrey Miller (2 pages) 42.* Robert Miller 43.* George Okolisan 44.* Stan Caveney (3 pages) 45.* Barb & Bob Carey 46.* Keith Kelly 47.* Barb & Bob Carey 48.* Rae Axford 49.* Jesper Andersen (2 pages) 50.* Rick Crandall (3 pages) 51 .* Bob Carey June 28/12..........Page 3 REPORTS: (C1-C7) 1. ROADS a) *Report re: Eagle Community Centre parking lot b) *Report re: Construction of a lane at the Port Glasgow marina c) *Report re: Clay cover for landfill 2. RECREATION a) Lawn Bowling ramp 1 exit b) *Report re: Rodney Fire Department— transferring funds within 2012 budget 3. BUILDING 4. WATER 5. DRAINS 6. WEST ELGIN PRIMARY SYSTEM 7. ADMINISTRATION a) *Report re: Emergency intake engineering agreement b) *Report re: Portable toilets at Crossroads Country Market and Gas Bar c) *Council Code of Conduct Policy d) New Accreditation Body for Municipal Drinking Water License Program e) Fees for consultant — Administrator-Treasurer search f) *Report re: Agreement Permitting a Second Dwelling Unit g) *Report re: Waterline Extension Policy CORRESPONDENCE: (D1-D2) 1 .* Fisheries and Oceans re: Eastern Sand Darter 2.* Ministry of Municipal Affairs and Housing re; need for environmental impact studies for consent applications. June 28/12..........Page 4 BY-LAWS: By-law No. 2012-46 Amend Employee remuneration By-law 2012-02 By-law No. 2012-47 To authorize agreement with Stantec By-law No. 2012-48 Adopt Council Code of Conduct By-law No. 2012-49 Zoning Amendment (Roelofs/Gasparatto) OTHER BUSINESS: (El-E2) 1 . Procedure for public meetings 2. Closed session — litigation matter *Information enclosed CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS July 19, 2012 Council (Planning) July 24, 2012 Tri County Management Committee, 7 p.m. August 9, 2012 Regular Council MUNICIPALITY OF WEST ELGIN NOTICE OF PUBLIC MEETING ZONING BY-LAW AMENDMENT Donna Roelofs & Mark Gasparatto 20137 Johnston Line DATE &TIME: 9:30 a.m. Thursday, June 28`x', 2012. LOCATION: West Elgin Municipal Building -22413 Hoskins Line north of the Village of Rodney. PURPOSE: To consider a proposed amendment to the Zoning By-law for the purposes of re-zoning lots created as a result of a farm split and to partially fulfill conditions of consent imposed by the Elgin County Land Division Committee. The proposed amendment would change the zoning of the lands lying on the south side of Johnston Line (County Road No. 6) and south east of the Hamlet of Clachan, being part of Lot A, Concession 111, from the Extractive Industrial (11113) Zone to the Agricultural (Al) Zone to permit their size and use for agricultural purposes. The amendment would also fulfill a condition imposed by the County of Elgin Land Division Committee in granting Application for Consent E9112 for the purpose of splitting a large agricultural parcel into two smaller parcels, both of which would continue to be used for agricultural purposes. The lands proposed to be rezoned Agricultural (Al)comprise two separate parcels. The southernmost lot has an area of 44.5 hectares (110 ac), a frontage of 619.6 metres (2,033 ft) on McLean Line and a fiankage of 623.7 metres (2,046 ft) on Clachan Road. The parcel is devoid of buildings and structures. The lands have been cleared for agricultural purposes, with the exception of pockets of woodlands, and are crossed by Government Drain No. 2. The northernmost lot has an area of 32.4 hectares (80 ac) and a frontage of 410 metres (1,345 ft) on Clachan Road and 568.6 metres (1,865 ft) on Johnston Line (County Road No. 6). The parcel is occupied by a single unit dwelling (20137 Johnston Line), a bank barn and large areas of open water resulting from previous use of the lands as a gravel pit, formerly known as the "Colquhoun Pit". The lands have been exhausted of their aggregate resources and the pit license surrendered. Both lots would satisfy the minimum lot area and lot frontage requirements (19 ha and 150 m respectively) of the Al zone. The subject lands are designated `Aggregate Resources' in the Municipality of West Elgin Official Plan. ANY PERSON may attend the public meeting and/or make a written or verbal representation either in support of, or in opposition to, the proposed amendment. IF A PERSON OR PUBLIC BODY that riles an appeal of a decision of the Council of the Corporation of the Municipality of West Elgin in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Council of the Corporation of the Municipality of West Elgin before the proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. ADDITIONAL INFORMATION relating to the proposed amendment is available between 9:00 a.m. and 4:00 p.m. at the Municipal Office or from the Municipal Planner, Mr. Ted Halwa, at(519) 963-1028(London, Ontario). THE information and material required under Sections 34(10.1) and 34(10.2) of the Plannine�Act have been provided and this shall serve as sufficient notice of same under Section 34(10.4)of the Act. DATED AT RODNEY this %20. day of May, 2012. Municipality of West Elgin 22413 Hoskins Line P.O. Box 490 Norma Bryant Rodney, Ontario Clerk NOL 2CO Telephone: (519) 785-0560 Fax: (519) 785-0644 Email: nbryant @westelgin,net APPLICATION FOR A ZONING BY-LAW AMENDMENT: P4120'12 °�'' Donna Roelofs & Mark Gasparatto 20137 Johnston Line Part of Lot A, Concession III Municipality of West Elgin Municipality of WEST ELGIN Municipality of TONING E CF Southwest Middlesex At AGRICULTURAL CT CHAS BF M3 EXTRACTIVE INDUSTRIAL Ai 3 RURALRRSI ENTIALTHREE 6EATTIE LINE,;0 568.6 m e _ 1 1 LEMING LINE 0 2 3 4 5 6I 7 I 8 9 10 11 12 131400.' 1516 GIBB LINE= O 103 Q M3 3 O v 44.5ha (110 ac) Claciha g JOHNSTON LINE EII j � � Ai Al MC_EAN LINE Q 1 2 3 P4,�T 5 6 7 8 9 10 11 12 0 13 1 A IY YRE LINE O z 2 32.4 ha gV 103 z (80 ac) v MCDOUGALL LINE HWY 401 619.6 m VI HOSKINS LINE Vl&VII DOWNIE LINE LANDS PROPOSED TO BE RE-ZONED 1:20,000 AGRICULTURAL(Al) vll Rodney 104 MC IL LINE QUEENS LINE 7B 144 U U a VIII PIONEER LINE 2 West Lorne u A B C D 1 2 3 4 5 6 7 8 9 10 11 12 19 a IX 13 14 15 16 17 18 20 21 22 23 24 MARSH LINEr, P� X aV t THOMSON LINE ¢ Q 0 O 0 Fr 0 y XI U SILVER CLAY LINE= z w 2 E0 LL XII New TALBOT LINE Glasgow Eagle 3 XIII Port Glasgow I GRAY LINE V LAKE ERIE maw kk Cornmunit 1:100,000 I�E�nerslnc Metres 0 1,250 2,500 3,750 5,000 �C)il,Efi Piannef,s Inc, 26 June 2012 MEMORANDUM #000812174 TO: Members of Council Municipality of West Elgin FROM: Ted L. Halwa SUBJ: Public Meeting - June 28th, 2012 - Amendment to the Zoning By-law (P412012) — Donna Roelofs& Mark Gasparetto—20137 Johnston Line The above-referenced public meeting is to consider a proposed amendment to the Township of Aldborough Zoning By-law with respect to the abovenoted lands. An Application for Re-zoning has been filed by the owners of the lands in partial fulfillment of conditions imposed by the Elgin County Land Division Committee in granting a related Application for Consent (E9112) on April 25`t', 2012 for the purposes of splitting the subject lands into two smaller parcels. The subject lands are situated on the south side of Johnston Line southeast of the Hamlet of Clachan. The proposed change in zoning is from the Extractive Industrial (M3)Zone to the Agricultural (Al)Zone. The lands proposed to be rezoned Al comprise two separate parcels. The southernmost parcel has an area of 44.5 hectares (110 ac), a frontage of 619.6 metres (2,033 ft) on McLean Line and a flankage of 623.7 metres (2,046 ft) on Clachan Road. The parcel is devoid of buildings and structures. The lands have been cleared for agricultural purposes, with the exception of pockets of woodlands, and are crossed by Government Drain No. 2. The northernmost parcel has an area of 32.4 hectares (80 ac) and a frontage of 410 metres (1,345 ft) on Clachan Road and 568.6 metres (1,865 ft) on Johnston Line (County Road No. 6). It is occupied by a single unit dwelling (20137 Johnston Line), a bank barn and large areas of open water resulting from the previous extraction of gavel from the lands formerly known as the "Colquhoun Pit". The lands have been exhausted of their aggregate resources and the pit license surrendered. Both lots would satisfy the minimum lot area and lot frontage requirements (19 ha and 150 m respectively) of the Al zone. Donna Roelofs&Mark Gasparetto-Proposed Zoning By-law Amendment #000812174 Municipality of West Elgin 26 June 2012 page 2 The lands are designated 'Aggregate Resources' in the West Elgin Official Plan. The draft By-law is considered to be consistent with the PPS and in conformity with the Official Plan. (original signed by) Dan Smith, MA enclosure CORPORATION OF THE MUNICIPALITY OF WEST ELGIN BY-LAW NO. BEING A BY-LAW TO AMEND THE TOWNSHIP OF ALDBOROUGH ZONING BY-LAW NO. 90-50, AS AMENDED Donna Roelofs & Mark Gasparetto 20137 Johnston Line WHEREAS the County of Elgin Land Division Committee has granted permission (Application for Consent E9/12) to split a large agricultural parcel into two smaller parcels consistent with the Provincial Policy Statement and in conformity with the West Elgin Official Plan; WHEREAS the County of Elgin Land Division Committee in granting its permission has imposed conditions pertaining to the zoning of the lot being created and the lands being retained; WHEREAS the lands are not zoned for the purposes of what they are intended to be used for; NOW THEREFORE the Council of the Corporation of the Municipality of West Elgin enacts as follows: 1. THAT Schedule "A", Map No. 13 to By-law No. 90-50, as amended, is hereby amended by changing from the Extractive Industrial (M3) Zone to the Agricultural (A1) Zone those lands outlined in heavy solid lines and described as At on Schedule "A" attached hereto and forming part of this By-law, being part of Lot A, Concession III formerly in the Township of Aldborough, now in the Municipality of West Elgin, in the County of Elgin. 2. THIS By-law comes into force upon the day it is passed in the event an appeal has not been filed with the Clerk within the time prescribed by the Planning Act R.S.Q. 1990, as amended. In the event an appeal is filed with the Clerk within the time prescribed by the Planning Act, R.S.O. 1990, as amended, the By-law shall be deemed not to have come into force until the appeal has been finally disposed of, whereupon the By-law (except for such parts as are repealed or amended as so directed by the Ontario Municipal Board) shall be deemed to have come into force on the day it was passed. READ a FIRST and SECOND time this day of , 2012. READ a THIRD time and FINALLY PASSED this day of , 2012. SCHEDULE W Donna Roelofs&Mark Gasparatto 20137 Johnston Line Municipality of Part of Lot A, Concession III WEST ELGIN Municipality of West Elgin T1 ,IOHMSTON-L��IE�— 6 Al ____ L_O_T_A___ _ CONCESSION III Al MC EAN_UNE J°a .o on: z �U �a U This is Schedule"A"to By-law No. Passed this day of 2012. s � Mayor 1:10,000 Metres 0 125 250 375 500 Clerk I 26 June 2012 MEMORANDUM #0190/2179 TO: Members of Council Municipality of West Elgin FROM: Ted L. Halwa SUBJ: Proposed Severance — Norma Van Raes (August Sacher, agent) — 20222 Thomson Line—north side of Thomson line, east of McPherson Road 1. Purpose • to create a lot out of an 40.5 hectare (100 ac) parcel for the purpose of disposing a surplus farm dwelling (refer Figure 1); • the lands proposed to be conveyed have a frontage of 62 metres (203 ft), a depth of 130 metres (427 ft) and an area of 8,060 square metres (2.0 ac). The parcel is occupied by a single unit dwelling erected in 2007 and two sheds and a garage erected approximately 30 years ago. The original dwelling on the parcel was destroyed by fire in 2007. No change in use is proposed; • the lands being retained have a frontage of 614 metres (2,015 ft) and an area of 39.7 hectares (98 ac). The parcel is devoid of buildings and structures and has been cleared for agricultural purposes with the exception of a small woodlot situated in the westerly portion of the farm. No change in use is proposed; • the current owner of the subject lands, Norma Van Raes, resides in the existing dwelling and intends to convey the lands (in total) to August Sacher, who has a purchase agreement with the owner on the assurance that he would be able to sever the surplus farm residence. Upon the granting of the proposed severance, the lands proposed to be conveyed would be sold; • neighbouring lands comprise a mix of agricultural uses, primarily cash crop. Rural residential development is scattered and limited in the area. No large livestock operations have been identified in the vicinity of the proposed residential lot. 2. Provincial Policy Statement PPS and Official Plan Van Raem/3auhmr'Proposed Severance #019012179 Municipality of West Elgin 26 June page m in prime agricultural areas, the creation of a |o1 for the purpose of disposing a residence surplus to a farming operation in permitted by the PPS. 4aurp|ua residence is defined as an existing farm residence that is rendered surplus a result of farm consolidation. Farm consolidation is defined by the PPS as. the acquisition ufadditYona/tennpmrcels8obeopeny&ydaaone/anno7enoti/n; w the prospective purchaser of the subject lands, August Souher, currently owns lands used for mgr|ou|tuns/ purposes (cash crop) as a single farm operation. The amount of land owned and farmed by Mr. Saoherw/ithin the Municipality oyWest Elgin comprises 486 hectares (1.200 monon) spread amongst approximately 10 Ymnno. Mr. 8acher, who resides on the home farm at 21529 Thomson Une, has advised that the aforementioned dwelling and outbuildings any surplus to his needs and of no value to his farm operation. He proposes tofarm the lands in conjunction with other farms hm owns and operates; • the PPSnaquirmathat residential dwellings are prohibited on any vacant remnant parcel n/farmland created by the severance. Such a restriction is appropriately addressed as a condition of consent, if granted, through the application of 'e|bg'opeo|Un' zoning consistent with past practice in the Municipality. K8r. 8mohor in aware of this requirement. The application would be consistent with the ppS| • the subject lands are designated 'Agricultural' in the West Elgin Official Plan. The onaet|on of lots to dispose surplus farm dwellings in areas designated 'Agricultural' is permitted provided: a) the dwelling considered surplus has been in existence for atleast 10 years; b) the dwelling is structurally sound and suitable, or potentially made suitable, for human occupancy; cj no new or additional dwelling is permitted in the future on the remnant parcel which shall be ensured through an amendment&r the Zoning By-law; d) compliance with MDS / with respect to any livestock building, structure or manure storage facility on the remnant parcel; e) minimizing the loss u/productive farmland, and f) deteriorated, derelict, abandoned farm buildings (including farm buildings and obnotunya with limited future use poApn&o0 are demolished and the lands rehabilitated. (Section 6.2/0) F7-' ,- Van Raes/Sather-Proposed Severance #019012179 Municipality of West Elgin 26 June page 3 • based on information provided by Mr. Sather, the abovenoted criteria are satisfied or are capable of being satisfied. The dwelling and outbuildings are structurally sound and are considered suitable for residential purposes (and uses accessory to residential); • with respect to the requirement that the dwelling considered surplus be in existence for at least 10 years ([tem a) above], in this instance the dwelling is only 5 years old although we understand it was erected immediately following destruction of the older dwelling. There is no information to suggest that construction of the dwelling in 2007 was intended to facilitate its severance from the farm at a later date, and the intent of the Plan in this regard is not offended; • the dwelling is serviced by a private on-site water supply and private septic sanitary waste disposal system. Confirmation will be required to ensure that the existing septic sanitary waste disposal system is wholly contained on the proposed lot. This matter is appropriately addressed as a condition of consent, if granted; • the proposed lot has an existing entrance to Thomson Line -- a local public road with year round maintenance. The lands being retained are accessed by a separate field entrance and no new or additional entrances are required or proposed; • based on the foregoing information, conformity with the West Elgin Official Plan is capable of being maintained. 3. zoning By-law • the subject lands are zoned Agricultural (A1). The proposed residential lot would require a re- zoning to Special Agricultural (A2) given its main use and size. The lot would satisfy the minimum lot area, maximum lot area and minimum lot frontage requirements (4,000 sq m, 1.0 ha and 50 m respectively) of the A2 zone; • the lands being retained would readily satisfy the minimum lot area and lot frontage requirements (19 ha and 150 m respectively) of the Al zone. A re-zoning to `site-specific' Agricultural (A1-#) would be required to prohibit a dwelling being erected on the parcel in the future as stipulated by the PPS and the West Elgin Official Plan. Van Raes/Sather-Proposed Severance #019012179 Municipality of West Elgin 26 June page 4 4. Conclusions • the proposed severance would represent a type of lot creation which is both contemplated and permitted by the Provincial Policy Statement (PPS) and the West Elgin Official Plan. The Official Plan provides for the creation of lots occupied by dwellings considered surplus to the farm operation and suitable for habitation. The requirement or stipulation that the acquisition of additional farm parcels to be operated as one farm operation be taking place is satisfied in this instance based on the information provided. 5. RECOMMENDATION That the proposed application for consent be supported (based on the lands being transferred in title to August Sacher), subject to the following conditions and, upon receipt of an Application for Consent in the name of August Sacher or similar entity to the satisfaction of the Municipality, the Elgin Land Division Committee advised accordingly: i) That the requirements of the Municipality, if any, are satisfied with respect to the on-site septic sanitary waste disposal system serving the dwelling on the lands being conveyed, ii) That the lands being conveyed be re-zoned to Special Agricultural (A2) to permit their size and use for residential purposes, iii) That the lands being retained be re-zoned `site-specific' Agricultural (A I-#) to prohibit the erection of a dwelling thereon in the future. REASONS i) Consistency with the Provincial Policy Statement would be maintained; ii) Conformity with the West Elgin Official Plan would be maintained; iii) The requirements of the Zoning By-law,are capable of being satisfied; Van RaeslSacher-Proposed Severance #019012179 Municipality of West Elgin 26 June page 5 iv) The matters set out in the Planning Act would be satisfied. (original signed by) Ted L. Halwa, IVICIP, RPP L" c MUNICIPALITY OF ICIEST ELGIN Xv f APPLICATION FOR PROPOSED SEVERANCES PLEASE COMPLETE THE FOLLOWING: 1. PROPERTY OWNER: NAME: - 4& �.j ADDRESS: 5-1 QMS0 B L PHONE: Sk 0� I SS- ` ' 2. LOT CONCESSION Q ACREACE OF TOTAL PARCEL: (90 CLL 3. PARCEL TO BE SEVERED: ACREAGE—2. CLC- FRONTAGE 62 I►K DEPTH_(1,C) M 4. ACREAGE TO BE RETAINED: q0 OL-r- 5. REASONS FOR SEVERING AN AGRICULTURAL PARCEL- SURPLUS DWELLING ONLY IS THE DWELLING SURPLUS TO THE NEEDS OF THE FARM? YES NO WHEN WAS DWELLING CONSTRUCTED? Rages S (YEAR) ©"rf3e-1ii..bttAC-' � � IS THE DWELLING STRUCTURALLY SOUND & SUITABLE OR POTENTIALLY SUITABLE, FOR HUMAN OCCUPANCY? YES 0 NO WHERE IS YOUR PRINCIPLE RESIDENCE? 2- ( S-24 (F om{ c) U I-Ag h MUNICIPALITY C JR-&X- �y 6. REASONS FOR SEVERING A PARCEL FOR OTHER THAN FOR SURPLUS DWELLINGS? 1 �^ 7. OTHER COMMENTS: ""L AC--+4 ,LS -Zr--?LAtM MS-m•T DATE 201Z SIGNATURE a NOTE: There is no charge for the first time Council reviews a proposed severance application. The fee for additional reviews and re-submissions by Council is $100.00 per instance. If you wish to attend the council meeting, please contact the Clerk. Proposed severance applications are reviewed by Council at their meeting held on the 4`h Thursday of each month. Please submit this application by the 3ra Wednesday of the month for inclusion in the agenda. e } a �� INI z 26 June 2012 MEMORANDUM #0008/2180 TO: Members of Council Municipality of West Elgin FROM: Ted L. Halwa SUBJ: Proposed Severance — Leo DeWit & Anneke Schaeken — 24249 Silver Clay Line - south side of Silver Clay Line—east of Kerr Road 1. Purpose • to create a lot out of a 19.4 hectare (48 acre) parcel for the purpose of disposing a surplus farm dwelling; • the lands proposed to be conveyed have a frontage of 85.9 metres (282 ft), a depth of 51.8 metres (170 ft) and an area of 4,452 square metres (1.1 acres). The parcel is occupied by a single unit dwelling erected circa 1975 and a storage shed. No change in use is proposed; • the lands proposed to be retained would have a frontage of 164 metres (538 ft) and an area of 19 hectares (46.9 acres). The parcel is without buildings or structures and has been cleared for agricultural purposes with the exception of woodlands situated in the southerly portion of the farm. The owners, in addition to cash crop, also grow Christmas Trees on the farm. The Ross Drain meanders through the farm. No change in use is proposed; • neighbouring lands comprise a mix of agricultural uses, primarily cash crop, interspersed by areas of extensive woodlands. Rural residential development has taken place to a limited extent. No large livestock operations have been identified in the vicinity of the proposed lot. A residential lot (of undetermined age) was previously created from the northwest cornet of the farm. L. DeWit&A. Schaeken-Proposed Severance #000812180 Municipality of West Elgin June 26,2012 page 2 2. Provincial PollcV Statement PPS and Official Plan • in prime agricultural areas, the creation of a lot for the purpose of disposing a residence surplus to a farming operation is permitted by the PPS. A surplus residence is defined as an existing farm residence that is rendered surplus a result of farm consolidation. Farm consolidation is defined by the PPS as: the acquisition of additional farm parcels to be operated as one farm operation; • Leo DeWit and Anneke Schaeken purchased the lands on May 15, 2012. They farm the lands being retained (cash crop) in conjunction with three other farm operations with a total area of 101 hectares (250 acres). The `home' farm is situated at 24484 Silver Clay Line. Mr. DeWit has advised that, in this instance, the dwelling on the lands being conveyed is considered surplus to the needs of the farm operation and he would prefer to sell it to an owner who would care for and maintain the property as opposed to it becoming a derelict rental property; • the PPS requires that residential dwellings be prohibited on any vacant remnant parcel of farmland created by the severance. Such a restriction is appropriately addressed as a condition of consent, if granted, through a `site-specific' zoning consistent with past practice in the Municipality. Based on the information provided, granting the application for consent would be consistent with the PPS; • the subject lands are designated 'Agricultural' in the West Elgin Official Plan. The creation of lots to dispose surplus farm dwellings in areas designated 'Agricultural' is permitted provided: a) the dwelling considered surplus has been in existence for at least 10 years, b) the dwelling is structurally sound and suitable, or potentially made suitable, for human occupancy, c) no new or additional dwelling is permitted in the future on the remnant parcel which shall be ensured through an amendment to the Zoning By-law; d) compliance with MDS I with respect to any livestock building, structure or manure storage facility on the remnant parcel, e) minimizing the loss of productive farmland;and f) deteriorated, derelict, abandoned farm buildings(including farm buildings and structures with limited future use potential)are demolished and the lands rehabilitated. (Section 6.2.10) L. DeWif&A. Scheeken-Proposed Severance #000812180 Municipality of West Elgin June 26,2012 page 3 ® based on the information provided, the abovenoted criteria are satisfied or are capable of being satisfied. The dwelling, erected circa 1975, is considered to be of sound construction and suitable for human occupancy. According to Mr. DeWit, the dwelling underwent extensive alterations and upgrades in the late 1970`s. The existing storage shed is in sound condition and, while not practical for agricultural purposes, is considered suitable for uses accessory to a residential use; • the dwelling on the lands being conveyed is serviced by an on-site water supply (well) and sanitary waste disposal system. Confirmation will be required to ensure that the sanitary waste disposal system is wholly contained on the proposed lot which, based on the dimensions provided, would appear to be the case. This matter is appropriately addressed as a condition of consent, if granted; • the proposed residential lot has an existing entrance to Silver Clay Line -- a public road under the jurisdiction of the Municipality of West Elgin. The lands being retained have a separate field entrance and no new or additional entrances are required or proposed; • the loss of productive agricultural land is not considered an issue in this instance. The size of the proposed residential lot (at 4,452 square metres or 1.1 acres) appears appropriate for rural residential purposes and would include lands currently maintained as landscaped open space; • conformity with the West Elgin Official Plan, based on the information provided, is capable of being maintained. 3. Zoning By-law • the subject lands are zoned Agricultural (A1). The proposed residential lot (lands being conveyed) would normally be-rezoned Special Agricultural (A2) given its size. The minimum lot area, maximum lot area and minimum lot frontage requirements (4,000 sq m, 1.0 ha and 50 m respectively) of the A2 zone would be satisfied; • the lands being retained would satisfy the minimum lot area and lot frontage requirements (19 ha and 150 m respectively) of the Al zone. A re-zoning to 'site-specific' Agricultural (A1-#) would be required to prohibit a dwelling being erected on the parcel in the future as stipulated by the PPS and the Official Plan. L. De Wit&A. Schaeken-Proposed Severance #000812180 Municipality of West Elgin June 26,2012 page 4 4. Conclusions • the proposed severance would represent a type of lot creation which is both contemplated and permitted by the Provincial Policy Statement(PPS)and the West Elgin Official Plan. 5. RECOMMENDATION That the proposed consent by Leo DeWit&Anneke Schaeken be supported subject to the following conditions and the Elgin Land Division Committee advised accordingly: i) That the lands being conveyed be re-zoned to Special Agricultural(A2) to permit their size and use for residential purposes; ii) That the lands being retained be re-zoned `site-specific' Agricultural (A I-#) to prohibit the erection of a dwelling thereon in the future; iii) That the requirements of the Municipality, if any, are satisfied with respect to the existing on- site sanitary waste disposal system serving the dwelling on the lands being conveyed; REASONS i) Consistency with the Provincial Policy Statement would be maintained; ii) Conformity with the West Elgin Official flan would be maintained; iii) The requirements of the Zoning By-law are capable of being satisfied; iv) The matters set out in the Plann�, in_g Act would be satisfied. L. DeW!t&A. Schaeken-Proposed Severance #000812180 Municipality of West Elgin June 26,2012 page 5 (original signed by) Ted L. Halwa, MCIP, RPP a - Sfl v&r MUNICIPALITY OF WEST ELGIN APPLICATION FOR PROPOSED SEVERANCES .EASE COMPLETE THE FOLLOWING: PROPERTY OWNER: ff NAME: I C>O Cie- me e Cep ADDRESS: 4j CPS-! 5r July'�� 1! G �S - f'U %� �/V_ /� •L' Z/� PHONE: - & 2 if 1 LOT l Lj CONCESSION— 12 ACREAGE OF TOTAL PARCEL: , PARCEL TO BE SEVERED: r ACREAGE / FRONTAGE 2 002 i-I` DEPTH— ACREAGE TO BE RETAINED: o REASONS FOR SEVERING AN AGRICULTURAL PARCEL-SURPLUS DWELLING ONLY IS THE DWELLING SURPLUS TO THE NEEDS OF THE FARM? YES NO WHEN WAS DWELLING CONSTRUCTED? / (YEAR) IS THE DWELLING STRUCTURALLY SOUND & SUITABLE OR POTENTIALLY SUITABLE, FOR HUMAN OCCUPANCY? YES NO WHERE IS YOUR PRINCIPLE RESIDENCE? -2 qtjjA, MUNICIPALITY G&Ae- - L REASONS FOR SEVERING A PARCEL FOR OTHER THAN FOR SURPLUS DWELLINGS? OTHER COMMENTS: SIGNATURE There is no charge for the first time Council reviews a proposed sev ce application. The fee far additional reviews and re-submissions by Council is $100.00 per instance. If you wish to attend the council meeting, please contact the Clerk. Proposed severance applications are reviewed by Council at their meeting held on the 4 Thursday of each month. Please submit this application to the Clerk by the 2"d Wednesday of the month for inclusion in the agenda, Z. L PI F;7 x: j7i 1 8 ,jorrimul�iTy` f �jn P-s InC% 26 June, 2012 MEMORANDUM #000812029 TO: Members of Council Municipality of West Elgin FROM: Ted L. Halwa SUB& Application for Consent E65111 — Walter Bianco -- 23573 Gray line - Part of Lot 11, Concession XIV-south side of Gray Line west of Kerr Road As a condition of granting consent to the above—mentioned matter, the Elgin County Land Division Committee gave the Municipality the option of either requiring land to be dedicated for park purposes or, in the alternative, taking the cash equivalent (more commonly referred to as "cash-in-lieu") to be used elsewhere for "public recreational purposes". Under the Planning Act, the maximum amount of land that a Municipality is able to command as a dedication is 5% of the lands being subdivided. If the Municipality instead commands the cash value equivalent, the value is determined based on the value of the land (i.e. the land being subdivided) as of the day of the approval of the draft plan of subdivision. In the situation at hand, the total holding is 16.95 acres of which 8.6 ac has been subdivided into two lots. The assessed (MPAC) value (presumed to be equivalent of market value) of the entire parcel is $195,992.85 or $11,563 per acre. If land was being dedicated, the maximum size of the parcel (i.e. park) that the Municipality could command would be 0.43 ac (5% of 8.6 ac) making the cash equivalent a total of$4,972 (0.43 x$11,563). Requiring a land dedication for park purposes in this instance would not seem prudent, and it would appear to be in the Municipality's best interests to take cash- in-lieu for future public recreation purposes. Based on a more recent cash-in lieu payment arising from the creation by consent of shoreline lots futher west along Gray Line (i.e. Quintyn), the amount was calculated at $1,450 11ot which for the 5 lots created amounted to a cash—in—lieu payment of $7,250. In that instance the market value of the land was based on it farm assessed value (as determined by MPAC) as opposed to residential assessed value which otherwise reduced the amount considerably. On this basis and in the interests of fairness, the cash-in-lieu payment from Bianco would be $2,900(i.e. 2 lots@ $1,450) as opposed $4,972. rti Walter Bianco—Application for Consent E65111 #000812028 Municipality of West Elgin June 26,2012 page 2 RECOMMENDATION 1. That the Municipality of West Elgin accept a cash payment in the amount of $2,900 from Walter Bianco in lieu of providing a land dedication for park purposes in partial fulfillment of conditions imposed by the Elgin County Land Division Committee in granting of Application for Consent #E65/11. 2. That the Municipality of West Elgin authorize the Clerk and Planner to prepare a draft policy for calculating cash-in-lieu payments for parkland dedications on a fair and consistent basis for consideration by Council. (original signed 6y) Ted L. Halwa, MCIP, RPP Terms of Reference Port Glasgow Secondary Plan Municipality of West Elgin April 10,2012 9. Purpose of the Secondary Plan: to provide a context or framework for the future character and form of the settlement area of Port Glasgow against which changes in use and the development and redevelopment of individual parcels would be evaluated and future decisions made with respect to municipal infrastructure and facilities in accordance with a stated vision, goals, objectives and policies; compatible and effectively integrated and with existing development; consistent with the Provincial Policy Statement and in conformity with the West Elgin Official Plan. 2. the settlement area being Lot 6 and Lot 7, Con XIV(refer attached). 3. a) Population and Demographic Characteristics; b) Natural Heritage and Cultural Heritage; c) Natural Hazards—Hazardous Lands; d) Existing Land Use; e) Type and Designation of Future Land Uses; f) Urban Design Principles and Features; g) Viewing Sheds and Vantage Points; h) Vehicular Needs and Circulation; i) Pedestrian Needs and Circulation; j) Servicing Needs/Requirements. 4. Speciiic Issues-for the Secondary Effi a) location. limits and character of a 'town centre`(or centres); b) location and form of future development along HLR; c) ultimate desired cross section and road allowance of MLR; d) need for a dedicated lane on HLR for vehicles hauling boats; e) enhancement of and access to lakefront views; f) land dedication for parkland; g) amount and location of parking areas to meet future demands; h) potential expansion of the Port Glasgow Marina; i) optimum location for STP and SWM facility; j) design guidelines for new development and public improvements; k) traffic and pedestrian circulation system; I) municipal services and facilities to service design population. Terms of Reference Port Glasgow Secondary Plan Page 1 Municipality of West Elgin 5. Leal o a) between level of an official plan and above the level of a master plan or proposed plan of subdivision or a site plan; b) 'mid-level' as opposed to 'high level'or'low level'. 6. Bar uiredAreaa_ofExnedise a) land use planning; b) urban design; c) transportation planning; d) civil engineering; e) environmental planning. 7. ftistina thformailUm and Reports-, a) Seaside Waterfront Inc.—technical reports b) Seaside Waterfront Inc. —draft plans and site plan c) Municipality of West Elgin—Official Plan and Background Report d) County of Elgin —draft official plan and related reports 8. a) background report; b) vision statement; c) goals and objectives; d) policies; e) guidelines; f) plans and drawings. 9. Eublic Enaaaement_ a) public meetings—minimum of three: i. one at the beginning of the process to explain what is being done and to ensure all pertinent issues are being addressed; ii. one mid-way to present findings and scenarios/options/solutions being considered; ill. one near the end to present recommended plan (statutory); b) one day public workshop on HLR alternatives; c) meetings with key stakeholders; d) meeting with Douglas Line residents; e) social media. Terms of Reference Port Glasgow Secondary Plan Page 2 Municipality of West Elgin 10. Agency Consultation; a) Provincial Ministries (coordinated by MMAH), b) Lower Thames Valley Conservation Authority; c) County of Elgin 11. Estimated Cost(Labgur.&Expen : $47,450.00(refer Table 9 -attached) 12. Iimsframe: April-October 2012 - April 15=.,May$0 - introductory public meeting - undertake required research and mapping - development of alternatives - agency consultation meetings with key stakeholders&Douglas Line June - public workshop on alternatives for HLR 2nd public meeting to present findings; - stakeholder consultation - agency consultation Duly .Ari��sc - prepare background report and secondary plan - circulation and distribution consultation and review 3`d public meeting (statutory) 57. Octg�er final revisions notice of intent to adopt adoption by Council Terms of Reference -Port Glasgow Secondary Plan Page 3 Municipality of West Elgin 64 Wardsville 693-4383 -- Dungannon 529-7947 -- Komoka 471-3059 -- Erleau 676-0771 FAX 519-693-7024 t�jofinston Owl. /jr_30tfiCUe:[[j SAND, GRAVEL, STONE CONTRACTORS P.O. Box 220 BOTHWELL, ONTARIO NOP 1CO June 5, 2012 Henk Boekhorst The following property Lot B, Concession-Gore, Aldborough Township We inspected test holes on this property today. 0 hole —marginal gravel at the bottom of test hole. 2"d hole ---0 aggregates My opinion with the two holes tested, this would not be an appropriate commercial pit. Thank you, Eugene Johnston 0 r U v r ,6 Cl)�v I � `J \0 �. 13 IU Secondary Plan Regarding the Development of Port Glasgow B7 There is a meeting, 7:00 PM May 30, 2012, Rodney Legion. Without question, everyone has an interest in the commercial development of the area to provide maximum benefit for the surrounding communities and its visitors. What is lacking is a viable plan and options to bring this about! There are three assets that must be considered in the overall development: -The view of the lake from the upper levels to the 10 concession. This area is perfect for commercial and residential development. - The marina, which brings in thousands of visitors to our community, and revenues that are re- invested in improving the facilities -The public land that provides access to the marina, and the 30+ acres of public lakefront property. The current developers own the upper levels, but are obviously not interested in the view since nothing has been built on this land in the last five years. Their plan includes using the least accessible and environmentally unsuitable area for development and draining (treated) sewage into the marina. They wish to obtain the setback along the access road and build directly up to it. This would severely limit access to the marina, public land and beach area, and have the effect of reducing their viability. The plan provides no benefit to anyone. Rather than devaluing the assets we already have, It is suggested that, on the approval of the marina, whose board has the legal right of first refusal, we: 1. Open tender on the public lands to other developers on condition that there is an acceptable plan, a financial investment and a legally binding commitment to develop it within environmental guidelines and within a given time period. This could also be on the basis of a long term lease. 2. Provide the marina with the option of a long term lease on the public land.that it currently occupies, or to become part of the overall development. 3. Maintain access to the lake area by enforcing the current setback along the access road. 4. Sell or lease no public land unless there is a legal commitment to develop it! Failure should include a financial penalty with the land reverting back to the public trust. l Submission Regarding Secondary Plan of Port Glasgow The major asset of the Port Glasgow area is its natural setting. This includes scenery, forests, flora & associated recreational activities such as: hiking, bird watching, photography, painting, swimming, boating, fishing, picnicking & the enjoyment of pristine, peaceful scenery. High density residential use is not compatible with the major asset. It causes visual pollution & loss of pristine scenery as well as creating traffic congestion with its subsequent air & noise pollution. In addition, it is my personal opinion that no high density development should be allowed within 3 or 4 km of the lake shore as it would require the development of a sewage treatment system which would endanger the quality of water that I inevitably drink. The future of the Port Glasgow area must address its major asset— its natural setting. The plan might include the partial reforestation of the fields adjacent to Havens Lake Road to address the erosion problem that presently exists, the development of hiking trails with identification of tree species & flora, the creation of small picnic areas in the vicinity of Havens Lake Road & the construction of observation decks either at the top of the cliffs or near the shore. As I write this, I remember the Gold Coast of Queensland & the revulsion I felt when I saw it. Submitted May 30, 2012 By Norma Schnekenburger #1 "�' rte' &-,z -3%�z'el September 30, 2011 61 West Elgin is in serious need of more tax dollars and residents......residents to keep at bay the powers to be who define the numbers required for schools, medical facilities and other necessities of life--tax dollars to pay for those requirements. Tax dollars generated by industry always have negative issues but, hopefully, more positive issues to offset those other details. The industrial development proposed for Port Glasgow has those positive requirements. It has been promised to be environmentally friendly, will bring more tax paying residents and will provide interesting activities to be enjoyed by residents and visitors alike. We have a few delightful B&Bs here but additional housing for guests would bring more people able to spend more time right to the doors of all businesses. Sports teams and their families able to stay over will bring more tournaments to our arenas and playing fields and provide better competition for our own athletes. For the visitors who arrive by boat—they will have entertainment, shopping and restaurants to enjoy. That alone should help make Port Glasgow the port to visit. The potential is as positive as our imaginations. To the naysayers at our marina —all of our tax dollars support all aspects of the marina. I have never seen, nor have any desire to see, the agreement between Municipal Council and marina executive. However, if that is detrimental to the future of this proposed development, perhaps some alterations to the agreement are necessary. I urge Municipal Council to put out every effort possible to support and assist the development proposed by Seaside Waterfronts. Respectfully submitted Irene Puddester Yage I of I 616 3a Main IdentiJ2) From: "ALEXANDER TOKAREWICZ" <acthome @rogers,com> To: <vandongen @start.ca> Sent: Tuesday, May 29, 2012 12:13 PM Subject: seaside development Hi Chris: Glad to have spoken to you yesterday afternoon. I'm very curious to see what the proposed development will have to offer,especially to the local residents and historic past users of the present marina. In particular the need for parking,trailer placement and storage,bathroom accessibility,food and beveridge facilities should be preserved or improved and not just for the proposed investers. The present marina is a nice spot because of the mostly volunteer work being done by individuals such as yoursel£This needs to be recognised by the developers and your input valued. I can't be more specific than that at present since I don't know more detail. Regards �r Al Tokarewicz No virus found in this message. Checked by AVG- Version: 2012.0.1913 /Virus Database: 2425/5030 - Release Date: 05/29/12 5/30/2012 Page 1 of 1 6 1 1 "tee, Main IdentiZ2J From: <dlat0109 @aol.com> To: <vandongen @start.ca> Sent: Tuesday, May 29, 2012 5:54 PM Subject: SCHEDULED MEETING MAY 30 Chris: I will be away and not able to attend the scheduled meeting tomorrow, May 30, to discuss the possible development of lands adjoining the Port Glasgow Yacht Club and Marina. As a result, the following thoughts that I do hope are brought forward: (a) I, and others, are not convinced that the Municipality fully appreciates the hundreds of hours that are required each year by people such as yourself in the management and on-going maintenance of the Marina. Without this most signifcant commitment of manpower and both direct and indirect financial commitment by members, their families and friends, the Municipality would be responsible for literally tens of thousands of dollars in regular and on-going expenses. As it is now, the facility operates on a not-for- profit basis and in fact just this year has undertaken the rebuilding of one of the boat launch ramps at a self-funded cost of$150,000-all at no cost to the Muncipality. (b) Not only does the not-for-profit operation of the facility provide a first class facility for use by some 80 boaters with assigned mooring spaces, but also the on-going maintenance of the facility and the surrounding lands has attracted literally thousands of people on a regular basis throughout the Spring, Summer and Fall months as casual visitors to the waterfront as well as to attend special events. (c) This"crown jewel"within the Municipality -now known officialy as the Port Glasgow Yacht Club and Marina-has been a key tourist attraction for almost 75 years and any possible new development in the area, or particularly adjoining the Yacht Club and Marina, must respect this proud heritage. Without the Yacht Club and Marina in place, would there be any proposed development? (d) Any consideration to allow a developer to purchase and/or utilize the limited land that makes up the current Yacht Club and Marina would be extremely ill advised. Parking is clearly at a premium on many regular weekends, and particularly during special events. The demand for parking is not only for members, but most particularly for the general public. In closing, Chris, a most sincere thankyou to you for your continuing leadership and let's hope that the Municipality protects this"crown jewel"for future generations. Don No virus found in this message. Checked by AVG - Version: 2012.0.1913 /Virus Database: 2425/5030 - Release Date: 05/29/12 5/30/2012 'IFf.F!Vtit' # k 619- AW N 17 7012 � COMMENT FORM MAY 30, 2412 PORT GLASGOW SECONDARY PLAN PUBLIC INPUT AND COMMENTS ARE INVITED for incorporation into the planning and design of this project. Please contact Community Planners Inc. if you require additional information. Comments will be received for this part of the project until THURSDAY, JUNE 14, 2012. Mr. Gary Blazak cto COMMUNITY PLANNERS INC. 399 Ridout Street North, London, Ontario N6A 2P1 Fax: 519-438-7770 E-mail: thaiwa @communityptanners.com Name. , / Address: �,� r~ ,fl/ /�fer "-r C-7-r_- �t—cc,=`eeidtal Code: Phone: -7 � Date: ! r r en Comments: - /� 7 � i �1 4:t � PLEASE PRINT P! .� � Z/ 9/ Monday,June 18, 2012 11:50:17 AM ET Subject: Port Glasgow Secondary Plan Date: Thursday,June 14, 2012 11:48:34 AM ET From: Roberta Reardon To: thalwa @communityplanners.com Please note that I have attached my comments as well as copied and pasted them. Thank you. Roberta Reardon Roberta Reardon 3911 Stacey Crescent London, Ontario N6P 1E8 519-652-6808 June 14, 2012 To Whom It May Concern: This is a letter to make suggestions for the Port Glasgow Secondary Plan. From the time I was 7 until I was about 16, I swam in Lake Erie at Port Glasgow every day of the summer. At that time, my mother would send water samples to be tested by the Health Unit to be sure that the water met the criteria for "safe swimming', I wish the some could be said for the water today. I believe that because of the treated sewage going into the creek, the bacteria count is too high for swimming at Port Glasgow anymore. I have three children ages 28, 26 and 18. The two older children were able to swim at the Port Glasgow beach more often but as time went on the beach was continually posted as "unsafe for swimming". I believe that a permanent sign is posted at the booth at the Marina now. If we swim at the lake now, we know that we do so at our own risk because of the pollution in the lake water. Before any type of development should take place at Port Glasgow, there are some fundamental issues which need to be addressed. These include: Doing something about what goes into the creek. Testing the water in the lake to see if it is acceptable for swimming as often as they do it at Rondeau. (If we are looking at development at a lakeside, shouldn't people be able to swim?) Cleaning up the beaches and bringing in sand if necessary to make it amenable to families/individuals who would like a day at the beach. Taking care of the grounds- planting flowers, bushes, natural vegetation, trees etc. to make the area attractive. Creating a play area for children- perhaps even a splash pad for the days that the beach is posted. Putting up beach volleyball nets to make the beach on attractive area for young people. Developing walking/hiking paths through the wooded area by Beattie Park. Creating a shaded picnic area where families could picnic, Asking the question "who are we creating this area for?" Having an environmental study done. Rondeau is a good example of an area that has been maintained with environmental consideration and Page 1 of 2 31 hiay 12 06. 49p COMMENT FORM MAY 30, 2012 PORT GLASGOW SECONDARY PLAN PUBLIC INPUT AND COMMENTS ARE INVITED for incorporation into the planning and design of this project.Please conta;t Communitiy Planners Inc,if you require additional information. Comments will be received for this part of the project until THURSDAY, TUNE 14, 2012. Mr.Gary Blazak c/o COMMUNITY PLANNERS INC. 399 Ridout Street North, London,Ontario N6A 2P1 Fax: 519-438-7770 f E-mail: thalwa@communityplanners.com 1 Name_ Address: 'Q Postal Cade: �7b Phone: Date: J Comments: PLEASE APJNTlrr b� I lived in this area for over 20 years in my youth, and I return to it on a regular basis from where I live in North London, 70kms away. What brings me back to this community so often is the urge to reconnect with the quiet beauty of a rural setting and a peaceful Lakeshore I have known since boyhood. It's where I go to recharge, and it's open and available to many who do the same. It is unfortunate that the life and vibrancy of this beautiful community will be compromised if proposed developments are allowed to proceed. A natural district enjoyed by many will be impaired by outsiders unfamiliar with the placid value of a rural lakeside setting. This area is awkwardly unsuited to this type and scope of development. It is a barefaced attempt to segregate a nearby community while destroying the beauty of a natural setting. Outside developers who pick away at only choice pieces of real estate only serve themselves and block off the communities that live behind them. If there is no recourse and development is allowed to proceed, then I would hope it would be closely governed so as to inflict minimal blockage of sightlines, possibly considering a substantial set-back for any large structures. Whatever the outcome, I encourage anyone who does not know this area to acquaint themselves with it and see exactly the influence this area has on the community. This development, must be fair to the taxpayers and day users who settle in this area, and it must respect their reasons for living there. Or,as in my case,the reason they are drawn back to it, i f NAME: WILLIAM AND MARJORIE PRIEKSAITIS ADDRESS: R.R. #3 RODNEY ONT. POSTAL CODE: NOG 203 TELEPHONE: 519-785-0175 SUBJECT, PORT GLASGOW SECONDARY PLAN All public lands in the Port Glasgow secondary plan should remain in municipal ownership. No residential or commercial development should be permitted in the ravines south of Gray Line or the floodplain of Sixteen Mile Creek. All floodplain land(s) should be used for passive recreational activities. A maximum of 10% to a minimum of 5% of the development land acreage should be allotted for passive recreational usage. Passive recreation is defined as: walking, hiking, bicycle riding, and nature observation. All entrances and exits to these lands should be wheel chair accessible and any trail should provide for wheel chair travel. The areas used for recreation should not be altered to any extent and should be left in their natural state as much as P05Sible. Any trails that are constructed should follow Sixteen Mile Creek and extend from Gray Line to the Lake Erie beach. As soon as the development begins the recreational lands should be transferred to the ownership of the municipality. COMMERCAIL DEVELOPMENT ALONG THE HAVENS LAKE ROAD In order to minimize traffic congestion along the Havens Lake Road during the busy summer months it is recommended that the store front of any commercial building be located a minimum of 10 meters from the edge of the road allowance of Mavens Lake Road. 2012-06-14 22 :09 00138 5197852268 >> Community Planners P 2 06/14/2C12 11: 14 51'3 7850-41 ��i AUA PEST P"'GE COMMENT FORM 61S MAY 30, 2012 PORT GLASGOW SECONDARY PLAN PUBLIC INPUT AND COMMENTS ARE INVITED for incorporation into the planning and design of this project. Please contact Community Planners Inc. if you require additional information. Comments will he received for this part of the project until THURSDAY, JUNE 14, 2012. Mr. Gary Blazak c/o COMMUNITY PLANNERS INC. 399 Ridoul Street North, London, Ontario N6A 2P1 Pax: 519-436-7770 E-mail: thalwaacommunityplanners_com Name: Address: ,l �t .1 °1 f .l O Cl ! rc 1P. Postal Coda: Phone; 2 2 � z'zX S__ o%s_cl Dare: rr 7 � rc it.0-,e- PLEASE PF31NT M 2012-06-14 11:10 00133 5397850341 7> Community Planners P 5197368625 Pointe West Golf Club 03:21:23 p.m. 06-14-2012 2+2 11 Jun 12 12: 54a P. 2 B/,T COMMENT FORM MAY 30, 2012 PORT GLASGOW SECONDARY PLAN PUBLIC INPUT AND COMMENTS ARE INVITED for incorporation into the planning and design of this project. Please contact Community Planners Inc, if you require additional information. Comments will be received for this part of the project until THURSDAY, JANE 14, 2012. Mr.Gary Blazak clo COMMUNITY PLANNERS INC. 399 Ridout Street North, London, Ontario N6A 2P1 Pax,. 519-438-7770 E-mail: thalwa @communityptanners.com Name: Address: , ,L,C.� U postal Code: 9J ,C�,z- Phone: _. Date: Comments: PLEASE PRINT M 1S• n4 no14F 5197368625 >> Community Planners P 5197368625 Pointe West Golf Club 03:21:06 p.m. 06-14-2012 112 11 J.Un 12 12: 54a p. 2 COMMENT FORM ` MAY 30, 2012 PORT GLASGOW SECONDARY PLAN PUBLIC INPUT AND COMMENTS ARE INVITED for incorporation Into the planning and design of this project. Please contact Community Planners Inc.if you require additional information. Comments will be received for this part of the project until THURSDAY,JUNE 14, 2912, Mr.Gary Ulazak clo COMMUNITY PLANNERS INC. 399 Ridout Street North, London,Ontario N6A 2P1 Pax. 519-438-7770 E-mail; thalwa @cornmunityplanners.com Name: j f, Ll,C' E� 13 r,- ) Address: J—)70 if ec,iJ-—j - . _L 5 rl L,I- irs Postal Code: l lej -4 4C Z Phone: Date: Comments: `��>,1 i;�.:�r�� (']L� �{� X11�,� ?5 .� l��►.� i�� s r`1 ,�� PLEASE PRINT ur 2012-06-14 15:04 00136 5197366625 n> Community Planners P 1 1. 1 1 Monday,June 18, 2 01211:51:31 AM ET Subject: port glasgow secondary plan Date: Thursday, June 14, 2012 9:20:56 AM ET From: DANIELLE FIELDS To: thalwa @communitypianners.com Mr. Gary Blazak, I am writting you in response of the proposed projects planned For Port Glasgow. I "strongly oppose" any developement in the Port Glasgow area. Visiting this untouched hidden treasure is a special event for me and my family. In todays hectic society it is a pleasure to escape the hustle and buslte of every day life to unwind with my wife and five daughters to this special area. Please reconsider any plans to develope the area for it will disrupt the lives and traditions for many who truly enjoy escaping to this special place. Thank you for your time. Brad Fields 185 Sacred Heart Dr, Lasalle, Ont. N9J 1S6 519 978-3308 Page I of 1 Ca June 14, 2012 Mr. Gary Blazak c/o COMMUNITY PLANNERS INC. 399 Ridout Street North, t=ile No.: 12-900 London. Ontario NGA 2P1 Via E-mail and Regular Mail Reference: Port Glasgow Secondary flan Public Consultation Process Port Glasgow Yacht Club Monteith Brown Planning Consultants (MBPC) has been retained by the Port Glasgow Yacht Club (PGYC) to represent their interests with regard to the municipally initiated Porf Glasgow Secondary Plan process, as well as to assist the club with the development of a Marina Master Plan to establish a vision and development plan for the marina over the long-term. On behalf of the PGYC, MBPC is pleased to have this opportunity to provide input to assist the municipality in the secondary planning process for Port Glasgow to ensure the effective integration and compatibility of new growth into the existing community. It is well known that the Port Glasgow Marina and the associated parklands, beach and natural areas are a keystone for tourism and the provision of leisure and recreation opportunity in West Elgin. Lake access in this location dates back to its use as a shipping port as early as 1818 but wave erosion took its toll over time ultimately destroying the original harbour. PGYC was later founded in 1958 and began acquiring lands and developing a breakwall and docks to create the Port Glasgow Marina. For over 50 years, PGYC has run the marina as a not-far-profit volunteer organization through agreements with the municipality for the shared use of lands which has become undoubtedly one of the most successful and picturesque public marinas in Ontario. Protections through restrictive covenant were provided by the Province through the transfer of lands in the area to the Municipality to ensure that public access to the lake and public recreation land uses along Havens Lake Road were protected. Proposed development is now seeking to capitalize on the existing beauty and amenities provided by these features and our client recognizes the positive contributions that properly planned and designed development may have on the existing community and their marina operation. it is; however, also recognized that in order to ensure the continued success of the marina and the protection of the adjacent beach, public open space and natural areas, and subsequently the success of the proposed development, that planning approvals to facilitate new development must ensure that there is no negative impact on the existing community including the marina and associated facilities and uses. (Ccrti�;ued...} Mr Gary Blazak MONTEITH BROWN PLANNING CONSULTANTS c/o COMMUNITY PLANNE=RS INC 399 R.dout Street North, June 14,2012 Page 2 of 4 In light of tl a above, we request that the following matters be appropriately considered and addressed through the secondary plan and any subsequent development approvals: Future Development along Havens Lake Road (HLR) • Pro`ect and enhance public access to the lakefront and the public views to the lake from the table land at the top of the bluff along HLR recognizing this is the best view of Lake Erie in the County. • Ensure that safe and sufficient public access.. parking and vehicular circulation is provided and maintained to facilitate current and projected demands for the marina, municipal beach and parkland, and the proposed development by Seaside. • Ensure the width and design of HLR is sufficient and appropriate to accommodate additional dedicated lanes of travel both into and out of the marina to effectively facilitate vehicular traffic, boat launch permitting, and vehicles towing boats. • Consideration of opportunity for overflow parking solutions • Ensure safety and access for emergency vehicles and equipment to the marina and beach area • The sustainability of the marina is dependant on the dredging and extraction of aggregate from the mouth of the entrance channel and the marina basin. Without this extraction the channel and marina are lost to sediment deposits from erosion. • Ensure that the aggregate extraction and haulage route from the marina up HLR to Furnival Line are protected to ensure the sustainability of the marina operation is not jeopardized. • Ensure tha traffic analysis undertaken as part of the Secondary Plan effectively analyzes impacts and/or opportunities from proposed development on traffic, and parking on special event days and busy summer weekends in peak boating season. • Consideration of public viewing area(s) at the top of the hill for picknciking, interpretive v ewing and public amenity • Consideration of land dedication for parkland in association with requirements for additional public use, viewing, picnicking, parking and vehicular circulation • Ensure that storm rater is manaced and slopes are maintained appropriately so that proposed development does not have any impact on the PGYC lands or marina operation • Ensure the protection of the marina, parkland and beach are maintained as a venue for special large scale community events. (Confirmed...} Mr. Gary 8lazak MONTEITH BROWN PLANNING CONSULTANTS c/o COMMUNITY PLANNERS INC 399 Ridout Street North. June 14,2012 Page-3 of d Marina Master Plan We understand that efforts for the preparation of a Marina Master Plan have been made in the past but that through unforeseen events no formal or final plan has ever been prepared or accepted. As result of recent development activities on Municipal and PGYC lands, many components of the earlier plans are no longer appropriate given changes to site layout; building construction, septic field location, etc. As a result, our client recognizes the importance of planning their long term facility needs and that the current secondary planning process provides an excellent opportunity for PGYC and the Municipality to examine and prepare a Master Plan for the Marina so that recommendations for this Plan can be integrated into the recommendations for the Port Glasgow Secondary Plan. Through initial discussions with the PGYC we have identified a preliminary scope of matters to be examined in developing a master plan for the Marina which should be useful to the Municipality in understanding the context of the comments to the Port Glasgow Secondary Plan process. These matters include the following. • Consider opportunities for marina expansion to accommodate existing demands evidenced by the lengthy waiting list for annual slip rentals. • Consider impact of a marina expansion on the marina operation, parkland and beach facilities. • Consider extension and alignment of the pier to increase protection to the marina basin from heavy wave action and provide opportunity for additional dockage. • Consider improvements to access, parking location, demarcation, signage, capacity and improved vehicular circulation. • Consider focusing the public use of the facility to one side of the grounds. • Consider development of a new clubhouse building and related land needs • Consider the redeve lopment of the"Bait Shack" • Consider the integration of pedestrian and multi-purpose pathway(s) to accommodate alternate forms of transportation (i.e. go:f carts) separate from vehicular traffic. • Recognition of the cultural heritage associated with the marina and Beattie Access Park. • Consider improvements and creation of picnic and playground area. • Recognize and enhance the marina and public pa.Ward as a destination for boating enthusiasts, sport fishing hikers, bird watchers. geo-cachers, photographers, bead goers and those just looking, to experience the views of Lake Erie. lHDENSITY - UNITS ECTARE MAXIMUM R 15 I 20MONTEIl 25 130 j 35 Mr. Gary $Iazak 1 ANNINU GviVSti��farivr�J Z.-1-94236 c/o COMMUNITY PLANNERS INC 399 Ridout Street North. June 14, 2012 Page 4 of e City of London, Canada - Zoning By-law No. ZA (Portion) Summary On behalf of our client, we thank you for the opportunity to provide our preliminary comments to assist in focusing the preparation of the Part Glasgow Secondary Plan and we look forward to the opportunity to participate in the upcoming workshop to consider design alternatives for Havens Lake Road. If we can be of any further assistance in clarifying our clients concerns, please do not hesitate to contact me. Respectfully Submitted, MONTEITH 13, OWN PLANNING CONSULTANTS t If rte_ A, MCIP, RPP Principal Planner jm8guffin @mbpc.ca copes. Mr 8 Carey, Port Glasgow Yacht Club(Via e-mail) Mr.K.Strong,Strong MacDougall Oudekerk PC(Via e-mail) Page 1 of 1 Norma Bryant �a From: Yvonne Brooks [ybyvonnebrooks @gmail.com] Sent: June-14-12 10:46 AM To: nbryant @westeigin.net Cc: howard @culliganreality.com Subject: SEASIDE DEVELOPEMENTI Secondary Plan Municipality of West Elgin Council, I am not a resident of West Elgin, however I have followed the proceedings if the Seaside Development issue with great interest. It is my feeling that our neighbouring communities would be effected by the Seaside project in a positive manner. I came away from the last meeting quite disappointed that the secondary plan situation is creating yet another delay. Due diligence has been done by both of the main parties in involved in the plan. PLEASE..... let us have the 3 meetings as soon as possible, so the development can move forward without loosing more precious time. I do hope we can soon celebrate having shovels in the ground. We have been presented with a wonderful opportunity to attract tourists and new residents. It is no accident that Seaside have come knocking on our door. Please open our door and welcome them as an integral part of our community, more opportunities will follow. I look forward to positive results. YVONNE BROOKS, 28143 Talbot Line, Wallacetown, Yvonne Brooks www.countryseatupliolstery.com www.ma netic laundry.ca www.trivita.com 14/06/2012 8aa June 14, 2012 Mr. Gary Blazak c/o COMMUNITY PLANNERS INC. 399 Ridout Street North London, Ontario N6A 2P1 In regards to the potential development in Port Glasgow of a "strip mall" or stores,we believe this is not necessary. There are empty buildings in Rodney that is only 5 minutes away.I am sure Rodney would appreciate the business. Port Glasgow is nice and peaceful the way it is. It is nice to go there and not have all the city shops. The trailer park and the leisurely attitude in the area are great. As well,the local restaurant in Port Glasgow was unable to stay open due to the lack of business. We can go to the city and shop any time. Please do not proceed with the development of stores in Port Glasgow. Shawn Bartlett 810 Huron Street LaSalle, ON N9J 3E6 06i1 3;'2'ID1" 0, , 5- 5197683311 F'A'6= /01 6 0? Bob Carey 25219 Gray Line, R. R. #f2 West Lorne, ON NQL 2PO June 13, 2012 Faxed to: 519 438 7770 Mr. Gary Slazak c/o Community Planners Inc. 399 Ridout Street North, London ON N6A 2P1 Re, Port Glasgow Secondary Plan Comment for Secondary Plan Dear Mr. Plazak, I do not want to see any major Commercial development in Port Glasgow. Any store opening in Port Glasgow will just be offset with one in Rodney or West Lorne closing. Rodney and Vilest Lorne depend on the influx of business from the Seasonal Residents of Port Glasgow. If the Seasonal Residents do their shopping in Port Glasgow it will close businesses in Rodney and West Lome. Commercial development in Port Glasgow will only further detract Day Tourists from visiting and buying in Rodney and West Lorne. Commercial development, especially if seasonal, in Port Glasgow will negatively affect the rest of West Elgin. Yours Maly Bob Carey 2012-06-13 05:51 00118 5197683311 » Community Planners P '- FPON :The None�-j Broker FA' P10. :519 674 0968 JUn. 14 2012 04:33PN P1 Val COMMENT FORM MAY 30, 21372 PORT GLASGOW SECONDARY PLAN PUBLIC INPUT AND COMMENTS ARE INVITED for incorporation into the planning and design of this project, Please contact Community Planners Ina if you require additional information. Comments will be received for this part of the project until THURSDAY, JUNE 14, 2012, Mr. Gary Blazak clo COMMUNITY PLANNERS INC. 399 Ridout Street North, London, Ontario 196A 2P1 Pax: 519-438-7770 E-mail: thalwa@communityplanners.com Name: r,,JF i f tr '� o cS r Address: e Postal Code: N d t- a r c) Rhona: Date: a N� 13 , --)�o 1> Comments: /� �(I CC)r�I('L�N - �: F'Q,4,n/C ��'-F=�C.T r" LJ 6�I= .D4! vc,s -70 /4E'itiV$ ""' I f" �Y_Il e.I J�,�t n� � �I U ec1 N.[{� � N ! /•l•�: !�� C! 1►L �iN'41 Wr+/CN _ I7 -�— f U�11Cfflc �r✓S A7-S G Z,cCLIP) [,cJ1c.G f � �LZ7 P�� L� l.� Cl;J,t1 'T 1J'q'W- CAP C)rl�� 6-cfytlSL= -/7 '~I aS �(i�4,i./ Lf1,il�? �, , Tl++C Gl S� �F 7- —7—,,;F- 4-1q c,a ter_ {Zl� 1 r ro is CY`t,�C „v n T �,-,1 D 7"0 ^` 1/rs,ru zc= L s [',,n) `-rr/nrG r PLEAS!`PRIAIT try 2012-06-14 16: 15 00137 519 674 0968 >> Community Planners P i 11 Jun A '2 P. � Bay COW 6ENT FORM PJA f 30, 7.012 PORT GLASGO VV SECONDARY PLAN PUBLIC INPUT AND COMMENTS ARE iNVT1 ED for inoorporation into the planning and design of this project. Please contact CornmunitY Planners t if you require additional information. Carnimnts will be received for this {part cf the roject until THURSDAY, JUNE 94,2092. Mr. Gary Blazak cio COMMUNITY PLANNERS INC. 399 Ridout Street North, London, Ontc,ria N6A 2P1 Fac 699-43$-7770 E-mail_ thalvaao ommunityplanners. rn Name: a ?"-,a z?V Address' } Q Co Yip L S C72- I PoStaf Code: 4 V 7(; G Phone: cf —� Date, J"O-e— f ZC3�2 Comments: �`Yl d ! --� �''1eve try 'of r "t' �•�— �-� Cf*C'��r I s a�V Qes�� PU ASE PRINT W 2012-06-14 09 :35 00129 >> Community Planners P FR111,1 :TF•e Money Broker FPX No. :519 G74 0968 Jun, 14 2012 04:33PM P2 B�6 COMMENT FORM MAY 30, 201 2 PORT GLASGOW SECONDARY PL AN--_--_-- - .L PUBLIC INPUT AND COMMENTS ARE INVITED for incorporation into the planning and design of this projort. Please contact Community Planners Inc. if you require additional Inforrriation. Comments will be received for this part of the project until THURSDAY, JUNE 14, 2012. Mr. Gary DlaTak c/o COMMUNITY PLANNERS INC. 399 Ridout Street North, London, Ontario N6A 2P'I Fax: 519-438-7770 E-mail: thalwa @communityplanners_corn Namo: Address: Postal Code: Wv c, a e U Phone: Date: comments ,y 6-�es ").s cj Su_S7 W PLEASE PR1N ',"M 2012-06-14 16 :15 00137 519 674 0968 » Community Planners P i COMMENT FORM �a 7 MAY 30, 2012 poRT GLASGOW SECONDARY PLAN PUBLIC INPUT AND COMMENTS ARE INVITED for incorporation into the planning and design of this project Please contact Community Planners Inc if you require additional Information. Carnments will be received for this part of the project until THURSDAY, JUNE 14, 2012. Mr. Gary Rla2ak c!o COMMUNITY PLANNERS INC. 399 Rldout Street North, t-orjdon, Ontariq N$A 2P1 FaX 519-438-7770 E-mail. thalwa @communityptanners.com Name: Le bid-z— Address: 2 i Z. Sr t�j U S kr N S L /V d4 y CJ n Postal Code: ry P L 9- r a PhonQ: r5 I Da&": Comments: f c�✓1 tie f S 7�n U� ��•-� � �Q ,i� �� y� � � �a t �• �r� J � fr-�s a � ��a wl n.,or a -� ►'Y'\ PL ASE PRIW m o �' CP hV + ell s r 2012-06-13 09:59 00120 5197850542 » Community Planners P 3 6019 Thursday,June 14,20129:55:56 AM ET Subject: Comment Form - Port Glasgow Secondary Plan Date: Wednesday, June 13, 2012 9:32:34 PM ET From: Debbie Vanceeder To: thalwa@communityplanners.com Mr. Gary Blazak c/o Community Planners Inc. 39 Ridout St N. London,On N6A 2P1 Dear Mr. Bazak I would like to submit my comments and concerns regarding the Port Glasgow Secondary Plan. Port Glasgow is one the few natural areas left untouched on the Southern Ontario Lake Erie Shoreline. It would be a shame to see Haven's Lake Rd, its hillsides and the grassland area west of Douglas Line consumed by yet more commercialism. Port Glasgow does not draw the crowds for its beach like Grand Bend and Port Stanley does therefore I believe that businesses such as sunglass shops, beachwear and restaurants will not thrive in Port Glasgow. The beach is very rough to walk on with the rocks,the water is deep and has undertows and at times the water has dangerous bacteria levels. Havens Lake Road has a dangerous grade and not wide enough to support pedestrian use walking to commercial buildings.There is not winter maintenance on this road because of the dangerous grade and the marina is directly at the bottom of Haven's Lake Rd;someone could slide right into the marina on an icy winter day if this road was to be used in the winter months.The grade of the road also poses a viewing hazard as you descend it;you may not see pedestrians as they cross the road in front of traffic in a safe enough time period to be able to stop the vehicle.There are also gravel trucks that run that road throughout the three seasons that Havens Lake Rd is open. Port Glasgow is a beautiful natural setting and home to many endangered and species at risk reptiles, mammals and birds. Both hillsides on Havens Lake Rd and the grassland west of Douglas Ln should remain unaltered so that reptiles such as the Eastern Fox Snake and the Black Rat Snake(both species at risk)can thrive and multiply. Thousands of Monarch Butterflies congregate there on the hillside west of Douglas Ln before heading south to Mexico each Autumn. Rainbow Trout use the Sixteen Mile Creek to spawn each spring.This should be taken into consideration before deciding on taking this land and turning it into a concrete tourist area. I would like to see these natural areas left untouched or just slightly altered, that instead of buildings on Havens Lake Rd have a walking path with picnic tables and viewing points at certain levels of the road to view Lake Erie and its natural beauty that surrounds it. The grassland area west of Douglas Ln should also be left as a park with little alteration such as a walking path,viewing area and picnic tables for visitors, current and future residents of Port Glasgow to enjoy. I would like to see Seaside Corporation limit their buildings to single dwelling homes only on the cur-e;.t'y plowed acreage north of Douglas Ln and south of Gray Ln. The lots should be 3/4 to 1 acre each not the 30 to 50 ft lot size that Seaside is currently proposing. This development is not located in Toronto! The current residents of Port Glasgow are entitled to viewing rig;ts of Lake Erie and the natural hillside settings and ravines.The West Elgin Councillors and Seaside Corporation need to listen and respect the the views and concerns of the current residents of Port Glasgow. AIt meetings should remain open to the public when discussing the Port Glasgow Development. Has the West Elgin Council asked for a retainer(normally 20%) from Seaside Corporation in case the development falls into bankruptcy and is left in the hands of the taxpayers of West Elgin to complete. In regards to the meeting of the Secondary Plan, I found it to be not organized and very vague as to what Seaside's building intentions were. The map that was used did not outline where the proposed buildings would be located, the type of buildings such as single dwelling, condos or commercial nor did it state where the sewage treatment plant would be located.There was no mention of parkland or protected natural and wetland areas. It did not show parking for the proposed commercial area on Havens Lake Rd.There is not enough parking now for the marina let alone clogging up the only access road to and from the lake with commercial buildings on Havens Lake Rd, If sewers are required for this project it should not be expected that the current Port Glasgow residents should have to pay for sewers since it would only be to the benefit of the Seaside Development Project. I would like the West Elgin Councillors to waiver any cost of sewers for current Port Glasgow Residents and give written notice to the effect.Sewer cost should be paid only by Seaside Corporation. Port Glasgow and Havens Lake Road is a beautiful and natural viewing area of Lake Erie. Please do not destroy the one of very few areas left in Southern Ontario with more cement and commercialism. Thank You, George and Debora Vanceeder 22184 Douglas Ln Rodney, Ontario NOL 2CO rcim -rot nn-7A 66? 7 Thursday,June 14,2012 10:02:37 AM ET Subject: Port Glasgow Secondary Plan Date: Wednesday, June 13, 2012 9:41:04 PN1 ET From: Dylan Vanceeder To: thalwa @communityplanners.com Mr. Gary Blazak c/o Community Planners Inc. 39 Ridout St N. London, On N6A 2131 Dear Mr. Bazak I would like to submit my comments and concerns regarding the Port Glasgow Secondary Plan. Port Glasgow is one the few natural areas left untouched on the Southern Ontario Lake Erie Shoreline. It would be a shame to see Haven's Lake Rd, its hillsides and the grassland area west of Douglas Line consumed by yet more commercialism. Port Glasgow does not draw the crowds for its beach like Grand Bend and Port Stanley does therefore I believe that businesses such as sungiass shops, beachwear and restaurants will not thrive in Port Glasgow. The beach is very rough to walk on with the rocks, the water is deep and has undertows and at times the water has dangerous bacteria levels. Havens Lake Road has a dangerous grade and not wide enough to support pedestrian use walking to commercial buildings. There is not winter maintenance on this road because of the dangerous grade and the marina is directly at the bottom of Haven's Lake Rd; someone could slide right into the marina on an icy winter day if this road was to be used in the winter months. The grade of the road also poses a viewing hazard as you descend it; you may not see pedestrians as they cross the road in front of traffic in a safe enough time period to be able to stop the vehicle.There are also gravel trucks that run that road throughout the three seasons that Havens Lake Rd is open. Port Glasgow is a beautiful natural setting and home to many endangered and species at risk reptiles, mammals and birds. Both hillsides on Havens Lake Rd and the grassland west of Douglas Ln should remain unaltered so that reptiles such as the Eastern Fox Snake and the Black Rat Snake (both species at risk)can thrive and multiply. Thousands of Monarch Butterflies congregate there on the hillside west of Douglas Ln before heading south to Mexico each Autumn. Rainbow Trout use the Sixteen Mile Creek to spawn each spring.This should be taken into consideration before deciding on taking this land and turning it into a concrete tourist area. I would like to see these natural areas left untouched or just slightly altered, that instead of buildings on Havens Lake Rd have a walking path with picnic tables and viewing points at certain levels of the road to view Lake Erie and its natural beauty that surrounds it. The grassland area west of Douglas Ln should also be left as a park with little alteration such as a walking path, viewing area and picnic tables for visitors, current and future residents of Port Glasgow to enjoy. I would like to see Seaside Corporation limit their buildings to single dwelling homes only on the currently plowed acreage north of Douglas Ln and south of Gray Ln. The lots should be 3/4 to 1 acre each not the 30 to 50 ft lot size that Seaside is currently proposing. This development is not located in Toronto! The current residents of Port Glasgow are entitled to viewing rights of Lake Erie and the natural hillside settings and ravines. The West Elgin Councillors and Seaside Corporation need to listen and respect the views and concerns of the current residents of Port Glasgow. All meetings should remain open to the public when discussing the Port Glasgow Development. Has the West Elgin Council asked for a retainer (normally 20%) from Seaside Corporation in case the development falls into bankruptcy and is left in the hands of the taxpayers of West Elgin to complete. In regards to the meeting of the Secondary Plan, I found it to be not organized and very vague as to wi at Seaside's building intentions were. The map that was used did not outline where the proposed buildings would be located, the type of buildings such as single dwelling, condos or commercial nor did it state where t".e sewage treatment plant would be located. There was no mention of parkland or protected natural and wetland areas. It did not show parking for the proposed commercial area on Havens Lake Rd. There is not enough parking row for the marina let alone clogging up the only access road to and from the lake with commercial buildings on Havens Lake Rd, If servers are required for this project it should not be expected that the current Port Glasgow residents should have to pay for sewers since it would only be to the benefit of the Seaside Development Project. I would like the West Eton Councillors to waiver any cost of sewers for current Port Glasgow Residents and give writt?n novice to the effect. Seaver cost should be paid only by Seaside Corporation. Port Glasgow and Havens Lake Road is a beautiful and natural viewing area of Lake Erie. Please do not destroy the one of very few areas left in Southern Ontario with more cement and commercialism. Thank You, Dylan Vanceeder 22184 Douglas Ln Rodney, Ontario NOL 2CO (519) 785-0974 Boo Thursday,June 14,201210:01:15 AM ET Subject: Secondary Plan Date: Wednesday, June 13, 2012 9:37:44 PM ET From: Matthew Vanceeder To: tha€wa @communityplanners.com Mr. Gary Blazak c/o Community Planners Inc. 39 Ridout St N. London, On N6A 2P1 Dear Mr. Bazak I would like to submit my comments and concerns regarding the Port Glasgow Secondary Plan, Port Glasgow is one the few natural areas left untouched on the Southern Ontario Lake Erie Shoreline. It would be a shame to see Haven's Lake Rd, its hillsides and the grassland area west of Douglas Line consumed by yet more commercialism. Port Glasgow does not draw the crowds for its beach like Grand Bend and Port Stanley does therefore I believe that businesses such as sunglass shops, beachwear and restaurants will not thrive in Port Glasgow. The beach is very rough to walk on with the rocks, the water is deep and has undertows and at times the water has dangerous bacteria levels. Havens Lake Road has a dangerous grade and not wide enough to support pedestrian use walking to commercial buildings. There is not winter maintenance on this road because of the dangerous grade and the marina is directly at the bottom of Haven's Lake Rd; someone could slide right into the marina on an icy winter day if this road was to be used in the winter months. The grade of the road also poses a viewing hazard as you descend it; you may not see pedestrians as they cross the road in front of traffic in a safe enough time period to be able to stop the vehicle. There are also gravel trucks that run that road throughout the three seasons that Havens Lake Rd is open. Port Glasgow is a beautiful natural setting and home to many endangered and species at risk reptiles, mammals and birds. Both hillsides on Havens Lake Rd and the grassland west of Douglas Ln should remain unaltered so that reptiles such as the Eastern Fox Snake and the Black Rat Snake (both species at risk) can thrive and multiply. Thousands of Monarch Butterflies congregate there on the hillside west of Douglas Ln before heading south to Mexico each Autumn. Rainbow Trout use the Sixteen Mile Creek to spawn each spring. This should be taken into consideration before deciding on taking this land and turning it into a concrete tourist area. I would like to see these natural areas left untouched or just slightly altered, that instead of buildings on Havens Lake Rd have a walking path with picnic tables and viewing points at certain levels of the road to view Lake Erie and its natural beauty that surrounds it. The grassland area west of Douglas Ln should also be left as a park with little alteration such as a walking path, viewing area and picnic tables for visitors, current and future residents of Port Glasgow to enjoy. I would like to see Seaside Corporation limit their buildings to single dwelling homes only on the currently plowed acreage north of Douglas Ln and south of Gray Ln. The lots should be 3/4 to 1 acre each not the 30 to 50 ft lot size that Seaside is currently proposing. This development is not located in Toronto! The current residents of Port Glasgow are entitled to viewing rights of Lake Erie and the natural hillside settings and ravines. The West Elgin Councillors and Seaside Corporation need to listen and respect the the views and concerns of the current residents of Port Glasgow. All meetings should remain open to the public when discussing the Port Glasgow Development. Has the West Elgin Council asked for a retainer (normally 20%) from Seaside Corporation in case tine development falls into bankruptcy and is left in the hands of the taxpayers of West Elgin to complete. In regards to the meeting of t"e Secondary Pan, I found it to be not organized and very vague as tc what Seaside's building intentions were. The map that was used did not outline where the proposed buildings would ce located, the type of buildings such as single dwelling, condos or commercial nor did it state where t.e sewage treatment plant would be located. There was no mention of parkland or protected natural and wetland areas. It did not show parking for the proposed commercial area on Havens take Rd. There is not enough ,parking now for the marina let alone clogging up the only access road to and from the lake with commercial buildings on Havens Lake Rd. I`sewers are required for this project it should not be expected that the current Port Glasgow residents should have to pay for sewers since it would only be to the benefit of the Seaside Development Project. I would like the Vtest Elgin Councillors to waiver any ccst of sewers for current Pcrt Glasgow Residents and give written notice to the effect. Sewer cost should be paid only by Seaside Corporation. Port Glasgow and Havens Lake Read is a beautiful and natural viewing area of Lake Erie. Please do not destroy the one of very few areas left in Southern Ontario with more cement and commercialism. 'hank You, Matthew Vanceeder 22184 Douglas Ln Rodney, Ontario NOL 2C0 (519) 785-0974 9.31 Mr. Gary Slazak Community Planner Inc. 399 Ridout Street North, London ON N6A2P1 Regarding, Port Glasgow Secondary Plan The view that is first seen from the top of the hill on Haven's Lake road is absolutely breathtaking. This view should be maintained with environment friendly enhances such as picnic areas, walking trails, and some parking. The slope on the hill is not conducive to building, and will create problems with the amount of traffic that is already going up and down the hill. Large trucks removing gravel from the lake are very common in the busy season, and adding additional traffic on the hill would be a cause of concern. Commercial development should be on the Developers land at the top of the hill, with no public lands used, creating the development at the top, will allow less congestion and problems at the bottom of the hill. The last weekend was very busy, and this is just the start of the season. Wayne Reinhart Wayne Reinhart 24713 Pioneer Line West Lorne, Ontario NOL 2P0 519-768-0467 pc� Thursday,June 14, 2012 9:54:23 AM ET Subject: Port Glasgow Date: Wednesday,June 13, 2012 8:52:07 PM ET From: Christine Barrie-Miller To: thalwa @communityplanners,com Since moving to the Rodney area 19 years ago I have been impressed by the beautiful view of Lake Erie from the Port Glasgow marina. Many people drive down Havens Lake road just to take in the view, then leave. Unlike other ports there is easy access to the water to swim, wade, walk, or just sit and enjoy. The sloped access road to the marina allows a wonderful panoramic view of the boats, then as you approach the bottom you can see the shore and get a better look at the waves. The marina does have lots of potential, in my mind, but not for buildings that take up space or block the view. I think we need hiking trails, a cleaner beach, a better restaurant, and lots of space for parking and community events (like the fish fry). The natural beauty of the area and the view of the lake is the main feature and the reason anyone comes now. We need to take of advantage of those features. Christine Barrie-Miller R.R.#3 Rodney, ON NOL 2CO 519-785-2408 June 13, 2012 33 Wednesday,June 13,20124;50:56 PM ET Subject: Port Glasgow Secondary Plan Date: Tuesday,June 12, 2012 3:52;20 PM ET From: Wayne Fields To: thalwa @comrnunityplanners.com As a frequent visitor to this community, I believe the integrity of this natural setting should be maintained and public land should only be developed for public use. This area is a visual gem as you approach the lake and commercial development would only serve to destroy it. Wayne Fields 1495 Golfview Dr, LaSalle, On. 519-734-1250 • Page 1 of 1 a June 12,2012..........Mayor, Deputy Mayor and Councillors The last line of the Public Notice in the paper regarding the Public Meeting, read: WHAT YOU BELIEVE IS IMPORTANT FOR Port Glasgow In the future. I believe that WHAT 15 IMPORTANT FOR PORT GLASGOW IS THE FUTUREII Port Glasgow,Its beautiful marina and a new development WILL be what puts the entire Municipality of West Elgin on the map as a destination area and as THE PLACE to visit,live,work and play. people will come by car, boat,bicycle,hiking or walking just to see what all the talk is about. Once they start down Havens Lake Road with its widened view,they will see the marina,Lake Erie, sidewalks with quaint little shops and a place to sit and enjoy a meal or cool beverage,they will begin to relax and unwind. They will come BECAUSE of everything Port Glasgow has to offer,including unique shopping,a beautiful marina, relaxing on a cozy beach,walking the nature trails and then enjoying a nice meal with a cold beverage. The possibilities of what we can offer to locals,tourists and residents alike,are only a thought away. THIS will turn the local economy around,spin off business and wake up the downtowns of Rodney and West Lorne,people will find jobs,our kids will have work and a reason to return to the area. The taxes raised will allow the Township to do things they have never DREAMED of for this area. Instead of dying towns, businesses closing,people leaving,we will have an influx of people wanting to live,work, retire and play in The Municipality of West Elgin. People are driving around ASKING where the condos are. They are directed to the Seaside Sign. I know people IN THIS area who are wanting to buy a condo NOW,but they are going to move to London instead of waiting any longer. People HAVE closed up businesses and moved because it is taking so long to begin building. How many more businesses and people can we afford to lose? How much more money and time,Is Council willing to spend,to satisfy the demands of a few? I figure it has cost WE TAXPAYERS,over Three Million dollars in the past 3 years,between money and time spent on Council Meetings,lawyers, planners,wages,studies and tax revenue lost. Now the Yacht Club wants Council(WE the taxpayer)to come up with$950,000 to build a pier on the east. When will we turn this economy around,and BRING IN ENOUGH TOURISTS and people to use the marina, to warrant such an expense? Great things are in Port Glasgows future. The only thing stopping the future Is the past. Some people who avant to KEEP THE STATUS QUO and keep this"Diamond in the Rough"to themselves and let the rest of the Municipality die. I think it is time to POLISH THAT DIAMOND, and let It shine! Bring life and Prosperity back into Port Glasgow,(and ultimately,The Municipality of West Elgin), swap or sell the small parcels of land so that Havens Lake Road can be straightened out and widened,thus IMPROVING the view heading down to the Marina. Lets move ahead before we lose the rest of the businesses and people in the towns and get them to help Port Glasgow to shinel Thank you. „� Pamela Picclnato, R.R,3, Rooney �` — . ee 5191622345 n 3 l 1506 11 40 12 2G12 1 r; PORT GLASGOW SECONDARY PLAN PUBLIC INPUT AND COMMENTS ARE INVITED for incorporation into the planning and design of this project. Please contact Community Planners Inc. if you require additional information. Comments will he received for this part of the project until THURSDAY, JUNE 14, 2012. Mr.Gary Blazak clo COMMUNITY PLANNERS INC. 399 Ridout Street North, London, Ontario NBA 2P1 Fax: 519-438-7770 E-mail: thaiwa @communityplanners.com Name: - NN Address: L--7,5 &' L U r-,1 t� _ }. Postal Code: S Phone: Date: Comments: L1.y 0 L l L }� L K� l c� S L L. [I 57 5 , :1'- La Cou� ►3 C C I P \J ) ��! L� CU —17(q &E::; /qs c) PC-0:G � s� PLEASE PRINT Y! 2012-06-12 11:09 00114 5197622345 >> Community planners P T/T a szauuUjd A�TUnunuoD <c 080Z 5L6 6TS 8ZT00 SS; 80 bT-90-Z7, COMMENT FORM eg6 MAY 30, 2042 PORT GLASGOW SECONDARY PLAN PUBLIC INPUT AND COMMENTS ARE INVITED for incorporation info the planning and design of INS project. Please contact Community Planners Inc.if you require additional information. Comments will be received for this part of the project until TFiURSDAY, JUNE 14, 2012. Mr. Gary 8lazak Wo COMMUNITY PLANNERS INC. 399 Ridout Street Noah, London, Ontario NGA 2P1 Fax: 519-438-7770 E-mail: thalwaiacommunityplanners.com Name: Addross: �;? �j L I S S .LJ A-)U v Postal Code: uJ r3 3 Date: I,Z Comments: i '7 PI.F_ASE PRINT!11 T/T :aeed 0LLL82t76TGT:0i 0802 bL6 6T9 5'a'daa�11008 WWM01-4 tQ14-0 ?T178-t-T-NF 631 COMMENT FORM MAY 30, 2012 PORT GLASGOW SECONDARY PLAN PUBLIC INPUT AND COMMENTS ARE INVITED for incorporation into the planning and design of this project. Please contact Community Planners Inc. if you require additional information. Comments will be received for this part of the project until THURSDAY, JUNE 14, 2012. Mr. Gary Blazak c/o COMMUNITY PLANNERS INC. 399 Ridout Street North, London, Ontario NBA 2P1 Fax: 519-438•-7770 E-mail: thaiwa @communityplanners.com Name: Address: Dztr_ S G vi �a 5 � Q'# c n a .s c' L Postal Code: h1 r ►� a C a Phone: - Date: �J Comments: jQ 11 (�+qtr s r U L �' i ;.._ 1, � �mc�r 1 nr�. �r raja 2-G), -) �cal`t�a� ,t7 .�)�4,JL _ /7 C�2)rrmYrc�aL liGafcI ►1.2 ll� 1 u.Id, Y- 9 . ' r ,d i� can >1 n',c,-f'0 SaJ C&t"'s �40 .n c�-uY)c^� 1 le, -L a c•'crh ' c r �u f- `kP r Q - � 7-4:5 JO."d cc u 1 C- C?r len j ��a`� r, 1'U u r�af c� L,•�, -h L 1 1 Pw �n� ._ {�Q l�in, I V l_ th17)ftC1 4�1: r Q ►11 5 CffCI)� I��w v1� `� /� /4 IGCS �.e�6c1 r �ra !/ JcenSerCLS -�us i f=SJrro"S _&/z. r-�,° J PLEASE PRINT rrr Cj GSi � FU ip ifs C;ulr� C!�%L'elc�3 4)V L) 0"Li ��-C�� S'�. � ��.: t � � `i�2 L'Gm m�i'esa � � � � � �rns5 —�t1 �•�l'" ,. -:�,-'C.. Lk Y15' 155 SI-)cu fd �-P �� n Q )�-�a`f 01eci nlork, Cr".� °` �urni u<< L Ron COMMENT FORM �30 MAY 30, 2012 PORT GLASGOW SECONDARY PLAN PUBLIC INPUT AND COMMENTS ARE INVITED for incorporation into the planning and design of this project, Please contact Community Planners Inc. if you require additional information. Comments will be received for this part of the project unfit THURSDAY, JUNE 14, 2012. Mr. Gary Blazak c/o COMMUN11Y PLANNERS INC. 399 Ridout Street North, London, Ontario NSA 2PI Fax: 519-438-7770 E-mail: tha(wa @communityplanners.com !lame: U:—'- Address: capi J G u a S n_t 0'3 - Postal Code: N �� C,, Phone: 5 , �• - --) pS - CSI Date: J U 1--o Comments: (Stn o J ( h G1 ,X 0 1'S•�(^ p r' ac) 4D �k- f nom. I1�?'' �'>{ o ri< i yy g 5C;ld ns '0 (�� ►'�� JPv*/9P,v-1 has (10/P 8, rF ,-.L U-St> ' ► / anc� /3Gu �c� ff'Fnc; �,� ��b1�L jjav , � � n� Gfta 64 /V I � Com7r�se,��, 1�1�fl�s ✓ T/4% V 1>' I+ + �'Ca n s 7� 11 t1 f.Zr \'r -jr 'A w7 t'i' n`� �C+c% �f�i.� �, �.� C�c�[.fc /jam C �nt� ��'•�:��+' 71L t7 r' PLEASE PRIM rrl ! L 1 } f 1 3 LL)A i L �0-y ran rl,^ V Lc-h"'Jo 4 -e0 reC;4►�� C 1'r-ci - U�r' � 1 n � + �,nr Ct ; !}vim pq COMMENT FORM MAY 30, 2012 PORT GLASGOW SECONDARY PLAN PUBLIC INPUT AND COMMENTS ARE INVITED for incorporation into the planning and design of this project. Please contact Community Planners Inc. if you require additional information. Comments will be received for this part of the project until THURSDAY, JUNE 14, 2012. Mr. Gary Slazak c/o COMMUNITY PLANNERS INC. 399 Ridout Street North, London, Ontario NBA 2P1 Fax: 519-438-7770 E-mail. thalwa @communftypianners.com Name: 'A Y(�N E Address: r t G v s a 5 c Postal Code: No 4 G Phone: Date: Comments: i 0 a S1�c�la p No I Sz tc�,typri,es pf •� Gn L�=ny , L F�� o G fii vra L c nr�aS ®1a� f,c,it, cam Acl)'A 4 ,n'J4 _'Q)cu ld f J q PLEASE PRINT ffl A t C,e-11 -' 12 14:36 FP0.k4- U of G Eq[ ine 519-767-1081 T-028 P000110002 -114 COMMENT I=ORM Pop MAY 30, 2012 ,G PORT GLASGOW SECONDARY PLAN 6 PUBLIC INPUT AND COMMENTS ARE INVITED for incorporation into the planning and design of this project. Please contact Community Planners Inc. if you require additional information. Comments will he received for this part of the project until THURSDAY,JUNE 14, 2012. Mr.Gary Slazak c/o COMMUNITY PLANNERS INC. 399 Ridout Street North, London, Ontario N6A 2P1 Fax: 519-438-7770 E-mail: thalwa @comniunityplanners.corn Name: %_ Zj Address: D ruli CIA . 0 L ue-L k Postal Cone: Phone: 619, S 2:1. 211L Date: -`t U-1JP_- U 1 'Q of a- Comments: Se.e. (L�t PLEASE PRINT N? 2012-06-11 15 :30 00110 519 767 10 >a Community Planners P 1 Comments: Port Glasgow Secondary Plan — Page 2 (Henrietta Coole) A long-term vision should dictate the plan for Port Glasgow. I do not believe that intensive housing, that benefits a few (ie. a handful of property owners and one develeper) while taking away from the masses, is the wise way to go. In 50 years, the entire north shore of Lake Erie will likely be developed. Wouldn't it be great if Port Glasgow didn't "sell-out" for short-term gain? Wouldn't it be prudent, for our children and their children and their children's children, to think about the landscape a century from now? Port Glasgow has three main assets-- nature (the lake, the creek, flora and fauna), the marina and a beautiful view from the top of the hill. These assets should be preserved (and promoted) to benefit the public as a whole. Here are a few ideas: Create public spaces in areas with the best panoramic views i.e. a place that everyone—both locals and tourists—can enjoy o e.g. set back the residential areas How about a tourist destination (i.e. Port Glas,uo%v Inn and Resort) that offers: A lifestyle experience attracting outdoor enthusiasts and their families An inn containing some units with kitchens(would help stores in Rodney and West Lorne) Offer a dining room servin-fish and local fare (high-end so as not to compete with the restaurants in Rodney and West Lorne) Recreational-based business offering: • Zipdining (all seasons) • Canoe/kayak rentals • Tubing (winter) IF Crass-country skiing rental (winter) • Hiking trails (all seasons) Scatter the hillside with bird and butterfly hOLIses, feeders and sicnage discussing the plants and wildlife Consider a spa What about developing birding and butterfly festivals? Although this is probably not possible (based on the developer's plan). a vineyard would be the perfect backdrop for a stunning panoraE lic view In conclusion, it is critical tha' Pert Glas;ow's best assets be protected. Any development that threatens nature, the marina or the panoramic view would be stealing from the people —as well as short-sighted and creed-motivated. Please don't turn Por' G!usoi.',`i into one rnore l: =y subdivision. Monday,June 11, 2012 12:45:34 PM ET Subject: Secondary Plan Comment Form 44-1 Date: Monday,June 11, 2012 11:29:42 AM FT From: Audrey Miller To: thalwa @communityplanners-com COMMENT FORM JUNE, 11, 2012 PORT GLASGOW SECONDARY PLAN Nir. Gary Blazak clo COrNiMUNITY PLANNERS INC. 399 Ridout Street North, London,Ontario N6A 2P l Fax: 519-438-7770 E-mail: thalwa(rt)eomnninitvnianners.cnrii Narne: Audrey 1-1. Miller Address: 8577 Furnival Road RRP3,Rodney,Ontario NOL ?CO Phone: 519-785-0327 Date:June 1 1,2012 First and foremost, Beattie Access Park was given to the Nlunicipality of West Elgin by the province in 1994 for 5750.00. It was to be used for public access to Lake Erie and for municipal parks and recreation only. Mr. Gordon Havens' family in 1995 donated land for a larger road to the marina and Beattie Access Park. This is shown on Plan 1 I R-5350 dated July 23rd, 1993. These gifts were given in good faith and the Municipality of Nest Elgin has an obligation to keep their word and adhere to their promises.The municipality entered into an agreement with the Port Glasgow Yacht Club in 1994, in which the municipality agreed that if this land was to be sold then the Port Glasgow Yacht Club mould have first right of refusal. I am sure neither Y1r. Jim Beattie, the Provincial Government,or 1lMr. Gordon Havens and family would approve of the Municipality of West Elgin selling or transferring this property to a developer for commercial use. When you are driving,walking, or biking down Havens' Lake Road. as you round the curve,you reach a spot where suddenly you have a breathtaking view of Lake Erie. This view should never be touched. It is enjoyed by all. Therefore, in planning, no building -commercial or residential should be allowed along the road from the point mentioned to the bottom of the hill. DO NOT—DO NOT COMPRIi`1ISE THE VIEW! At future meetings could we please be given maps,drawn to scale, with the boundaries of_kItrnicipal property, Yacht Club property. Seaside properties, and Lakewoad properties. . .. Also, it would help and be of interest to be given a short,chronolo2ieal history of Old Boys Para:, Lakewood, the Yacht Club, and municipal land of Port Glasgow with the accluisitiori dates of the Nlunicipal proper-y. A brief summary of the agreement between the Port Glasgow Yacht Club and the Municipality would be helpful. Informed participants make more thoughtful decisions. Not much was mentioned about the environment and wildlife. The area is abundant with wildlife and marry species of plants. Perhaps plants and trees could 1•e labeled. For the last three years.there has been a den o1'foxes at Port Glasgow. Many come to try and catch sight of them.As well there are all kinds of birds. This summer. I met birders from Calgary visiting Port Glasgow. Many more trails could be installed on Municipal property' south«vest_of the 16 Mile Creek to the top of the high hill and on the northwest side of the creel:. I believe the Ministry of Natural -Resource,can provide a great deal of in£or nation on these matters. Pagel of 2 ReLTarding traffic on Havens' Lake Road, i wonder if alter a dual lane road is built plus a road for golf carts, and Both bicycle and pedestrian paths, if there will be any excess land`? 1 also think it is imperative to provide roads for golf carts.walkers, and bikers for the trailer parks and citizens of Port Glasgow and Nest Elgin. After all, we are a recognized tourist destination spot. Along the road on the east side there could be a picnic area. viewing area. playground, and memorial to Gordon 1-havens and the originators of the Yacht Club who had the foresight and commitment to provide this area for the community. i f the Municipality of West Elgin is sincerely interested in attracting tourists, this area must be better maintained, Havens' Lake Road mowed and park-like,Beattie Access Beach cleaned up and maintained, roans and ends of roads in Port Glasgow and the area leading to Fort Glasgow mowed.The whole area need's to look. like a park. Oil Monday,June 41h,2012, 1 visited Colchester Harbour.This area has been developed as a recreation area. The beach(not as big as our beach) is well groomed and scraped,with two beach volleyball courts on it. Above in a play area are swings. a splash pad,and a climbing device shaped like a ship.The parking area for the marina is also up above with stairs down to the marina basin.The whole area is well groomed,cleaned,and inviting. Let's do something like this with Municipal land. (l have pictures of Colchester Harbour that are available upon request.) I also would suggest that the council,administrator, clerk,and all planners, take a walking tour of Port Glasgow— Lakewood, Old Boys Park, the walkway along the lake,the Port Glasgow Marina, Beattie Access Beach, and the Municipal Parkland to tine top of the hill on the west side. We cannot change the past but we can learn from it. Rodney had a beautiful park on the corner of Furnival Road and Clarke Street, which everyone admired and enjoyed.The NILInicipality of Rodney sold this property to Beaver Lumber.Now what are we left with?-an eyesore—a junkyard at this corner. As well, Rodney Public School was an award winning building,and what have we now,an unkept area—a field. it is important to preserve and care for our natural surroundings and our heritage. was concerned at the turn of events at the public meetin,= for the Secondary Plan for Port Glasgow. It was stated by a member of the audience that all Elgin had a stake in this--and then it expanded to all Ontario. I do not think much credence would be placed in my opinion regarding the development of an area of the city of Toronto. I sincerely hope that you will weigh carefully the origin of the recommendations. This is a Port Glasgow and West Elgin decision for the future of this area. [ am all for development of what was Havens' farm but l and not in favour of conhmercial buildings on Havens' Lake Road and not in favour of high density development. Whoever develops this area must be very environmentally conscious in this sensitive area. Sewage and water runoff into tike lake must be addressed. A plan for sewage should be the first consideration. Lakewood has an area on the southeast corner of Furnvial Road and Gray Lillie that could be developed. One suggestion is seasonal modular homes. However. regarding all planning for Port Glasgow—how much density is desirable in this small area" Will tike beauty, peacefulness,and reason why people want to be here. be destroyed? Perhaps more planning„ thinking, advertising.and joint ventures, should be given towards developing Rodney and West Lorne. Do we really want a West Lorne or Rodney at Port Glasgow? Lets spend some time, energy, and thought on these two villages. 1 would suggest we require much research, investigation, and creative thinki..Z! in this planning process. Furthermore I do not think a momentous decision such as this should be rushed or cot7strieted by deadlines to satisfy 1� ant party. Why must this be completed by October? LETS DO OUR HOyiEWORK! Page 2 of Monday,June 11, 2012 12:46:13 PM ET Subject: Port Glasgow Secondary Plan Comment Form Date: Monday, June 11, 2012 11:47:34 AM ET From: Audrey Miller To: thalwa @cornmunityplanners.com, jmcguffin @mbpc.ca COMMENT FORM JUNE it,2012 PORT GLASGOW SECONDARY PLAN Mr. Gary 13lazak c o COyly1UNITY PLANNERS INC. 399 Ridout Street North. London, Ontario NGA 2P1 Fax: 519-438-7770 E-mail: tha lwa(ci,comnn Lill ityplanners.com Name: Robert Miller Address: 8577 Furnival Road RRT3, Rodney,Ontario NOL 2CO Phone: 519-785-03217 Date:June 11.2012 Proposed Plan for Havens' Lake Road and Surrounding Surplus Lane! DtIC to the fact the Havens Family generously donated in good faith. Havens' Lake Road and surrounding property to the INItanicipality of West Elgin, %ve the stakeholders feel this land designated as surplus land could and should be used for walking trails.a playground, and picnic area for all to enjoy. Page 1 of 1 T/T d S^tZZ9L6IS LOIOO 8Z Z T! OOMMIEN I FORM MAY 30, 2012 POF T GLASGOW SECO'NDAR`! PLAIN PUBLIC INPUT AND CONiiMENTS ARE INVITED for incorporation into the planning and design of this oro;aCt, Please Contact COMMUnity Planners Inc. if YOU require additional information Comments 1,%ill be received for tiiis part of the Proj2Ct Untii THURSDAY, JUME 14. 2012. Mr, Gary Blazak c!o CONINIU+i3ITY PLANNERS IIIC. 399 Ridout Street Borth, London, Ontario N6A 2P1 Fax: 519-438-7770 E-mail: lhalwa dcommunityplanners.corn Nam-3. r?G v �'�� C%G l�/7�✓ Address- Postal Cods: Date: Comments. r Iz- `f � �/fir✓i� i hc-f �� u � L.J.: C 61 u T J I7.II,1:fl , r Council of the Municipality of West Elgin, c/o Norma Bryant, Clerk, 22413 Hoskins Line, P.O. Box 490 Rodney Ontario NOL 2C0 7 June 2012 Comments on the Port Glasgow Secondary Plan meeting of 30 May 2012 1 was unable to attend the Secondary Plan meeting on May 30. 1 have however looked over the ppt. presentation posted by the township on the web. As my wife and I own a conservation property 3km west of Port Glasgow, we have considerable interest in what happens at Port Glasgow. I am a retired professional biologist and now an amateur naturalist- I would like to take a moment to express some concerns about the Secondary Plan, which I understand is a process initiated in response to proposed development at Port Glasgow. 1. Our coastal forest is an irreplaceable natural feature: The Lake Erie coastline in West Elgin contains some of the finest remaining examples of forested ravines and associated forested tableland in Elgin County. It is along this coastal woodland corridor that songbirds (warblers, etc) feed on midges emerging from Lake Erie, and rest overnight, during their annual May northward migration. The same route is used by raptors as they migrate in September through November. These eagles, hawks and accipiters often roost overnight in the coastal woodland. The coastline has remarkable scenic vistas and actual and potential ecotourism prospects, such as nature appreciation along the Lakeshore roads. 16-Mile Creek is one such venue. Port Glasgow is of course West Elgin's only fishing port and harbour, and is an important venue to boaters, anglers and day tourists. The forested bluffs add to the rural attractiveness and serenity of the area. 2. Breeding habitat for endangered animals: Many birds rare in Canada, such as Acadian Flycatcher, breed in and nearby these forested coastal ravines. These forest-interior birds are extremely sensitive to the loss, fragmentation and degradation of woodland. We owe it to future generations to protect the bio- diversity and health of our natural areas. 3. Our natural environment is fragile: Proponents of development reed to be aviare of the impacts (e.g. structural, light and noise pollution, roami:c pets) of residential, commercial, or other form of built development on natura habi.at along the coastline. The protection of natural areas near the land by developed (whether owned or not owmed by the proponent), such as deciduous woodland (tableland, slope and floodplain), wetland (marshes and swarnpland). and - --- naturally vegetated habitat along sandy beaches, should be a priority. While siope and floodpiain woodland is generally protected through provincial regulation as hazard land, upland forest is not always protected by regulation (site/subdivision plans are exempted in Elgin County's Woodland Conservation By-law 2005). Any site plan proposed for Pori Glasgow should attempt to preserve as much existing forest cover as possible. Development, for example, should if possible be set back from existing deciduous woodland (the green hatched areas on Fig 6 of May 30's ppt. presentation), and not encroach into it. Any destruction of existing woodland should be kept to an absolute minimum, and that includes forest-edge loss through inevitable road widening and other "improvements" such as may occur along Gray tine near Havens Lake Rd. Wherever possible, mature heritage trees should be incorporated in subdivision plans rather than felled, and post-development planting of native trees should attempt to compensate for tree loss. The large woodland at the NW corner of the study area (between the two branches of 16-Mile Creek) should be preserved at all costs. Bottom line 1-3: Protection of existing forest blocks should be central to any development proposal 4. Protection of Port Glasgow's marshland: Natural habitat in valleyland adjoining sandy beaches, too, is often compromised by recreational over-use, and attempts should be made to protect some areas around the public beach from inappropriate human encroachment. The natural significance of the small wetland (cattail marsh) west of the marina, and the limited "critical habitat zone" currently surrounding it cannot be overstated. Notable is that the wetland is apparently habitat for the endangered Eastern Foxsnake. Development or any drastic land-use change should not be permitted within, or allowed to have an impact on, this wetland's function. Ideally an upslope naturally-vegetated buffer should be planned to further protect and enhance the natural features of the area. Any proposal that the parking area for the marina might be extended into this wetland, or any other change in land use, should not be given the dignity of a response. 5. Placement of storm water ponds and sanitary treatment plants and their outlets: The rate and amount of water flowing from the area proposed to be developed should be engineered to match the pre-development flow pattern. Ideally, the existing natura! wetland should not be permitted to dry-up, or be flooded, in ways not seen in the past. Storm water entering 16-Mile Creek should be allowed to do so in a "naturalized" and hopefully gradual manner through a vegetated constructed wetland. The SWM pond proposed should be constructed _ as much a possible to resemble a natural wetland in form and function (along the lines of the visionary engineered wetlands constructed recently at the West Elain Water Treatment Plant). The sewage treatment facility should not be placed nearby, and certainly screened from, any natural areas. Bottom line 4 and 5: The ecological function of wetland habitat should not be compromised by nearby development. Enhancement of natural features at Port Glasgow: Not all development has negative consequences. Land not suitable for subdivision development, etc. (e.g. hazardous lands) might be gifted or traded to the municipality as publicly- accessible parkland. The municipality then would take responsibility for managing the parkland. There is an opportunity here, for example, to develop a nature trail northwards along 16 Mile Creek from the Marina/Beattie Access area, possibly in the future to as far as Gray Line. Prohibiting ATVs from abusing this area would reduce creek-side sedimentation and erosion as well as noise impacts and disturbance of wildlife. Abandoned and/or marginal cropland not permitted for subdivision development (e.g. in the creek floodplain) may be restored to native forest or managed as grassland/wet meadow habitat. Bottom line: Here is as opportunity to enhance the attractiveness of subdivision development for residents and wildlife alike. Hazard areas relevant to the proposed develepment: Finally I should point out that the LTVCA has mapped slope-related regulated areas along all the waterways. In the LTVCA mapping this hazard feature appears to extend beyond the yellow cross-hatched areas shown in Figure 6 of the Secondary Plan. Thank-you for this opportunity to comment on the Secondary Plan. Please keep me informed of future meetings, Yours sincerely, V� Stan Caveney 46 Kingspark Crescent London Ontario N6H 4C4 E-mail: caveney @uwo,ca June 5, 2012 Mr. Gary Blazak c/o Community Planners Inc. 399 Ridout Street North, London ON N6A 2P1 Port Glasgow Secondary Plan Comment People with Mobility Disabilities need Future Port Glasgow Commercial Development on Level, non-sloped topography. Wheelchairs and walking disabilities are not able to handle the slope of Haven's Lake Road making any commercial development along Haven's Lake Road inaccessible for people with mobility disabilities. Commercial development should be along the flatlands of Furnival Road, a year round maintained road, or on Seaside land at the top of the hill. Commercial development should not be allowed along Haven's Lake Road for this and other reasons such as: -For decades In the spring and fall 1,000's of tonnes of gravel are dredged from the Lake and trucked by tri axle gravel dumps trucks up Haven's lake Road. Allowing commercial development will conflict with this aggregate hauling. This dredging must continue for the Marina to operate. -No commercial development should be allowed along Haven's Lake Road. It gets too busy with dump trucks in the late summer, fall and early summer, sometimes into July. -It is the only road in or out of the Marina and Beach. -During summer months traffic to and from the Marina, cars, bicycles and golf carts from the trailer parks, plus the occasional tour bus or motor home, and trucks with boat trailers fill Haven's lake Road up. -During nice summer days and every Community Event held at the Marina or Beach this'Soadway is jammed and cars parked all along it and along Gray Line. Barb & Bob Carey 25219 Gray Line RR2 West Lorne ON NOL 2PO 519 768 3311 COMMENT FORM f7 7j(o MAY 30, 2092 PORT GLASGOW SECONDARY PLAN PUBLIC INPUT AND COMMENTS ARE INVITED for incorporation Project Please contact Community planners Inc. if au into the planning and design of this Y require additional information. Comments wit1 be received for this part of the project until THEIRSDAY. Ji1NE 14, 2012. Mr. Gary 8lazatc C10 COMMUNITY PLANNERS INC. 399 Ridout Street North, London, Ontario N6A 2P1 Fax: 519-438-7770 E-malt: thalwa @cammunityplanners.com Name_ - _ 4 Address. Phone. Poskil Code. j Date, r Comments: ,. Yee c c e s S Z c� he a r t-ii a f- e? a c- p d'"k I e.11 t' c -n -?-C-o� C;Y (A 0 ve�'1Uolt 7 � � � h � ) ak"e I s r�, ar� ` a ) ts �tc r ihfs S. L ''"'e�-•`�f-�l fh < 5(-� fi a 1 a r �`a •�h a � L:�F G-�e:-� �leve)� .�tc�,•r w ,Less eS1V�.' -etlb)IS q e <t 177 cZ n A d Y '6 h e 177, r Sufi h ` r� ) Js cC rt affcr ckdh )e 'r" �, a ✓e7�'tve 1� �.d5a r 5-nvY ��c � � d C.o n 3 i Cf (;:�.,r a I c' Jl 60 AC CJ,ft5-6�0 rSor rc, 7] �J PLEASE PRINT Ly T/T d GJD=91d AItunusw00 « TTEE89L6T9 L8000 bs =60 E0-90-zTc June 3, 2412 Mr. Gary Blazak c/o Community Planners Inc. 399 Ridout Street North, London ON N6A 2P1 Fax to: 519 438 7770 Comment, Port Glasgow Secondary Plan The Public view of Lake Erie from Haven's Lake Road is one of the best and last along the north Shore of lake Erie. The view should be maintained and enhanced with viewing and or picnic and parking areas along Haven's take Road. The Public land along Haven's lake Road should be kept Public and used to enhance the lake view and Public access to the lake. The best view of Lake Erie in Elgin County, from a vehicle, is from Haven's Lake Road. Correct me if 1 am wrong. We want to see this lake view from Haven's Lake Road cherished and enhanced in the Master Plan for Port Glasgow. The 8 degree slope and topography along Haven's Lake Road are not suitable for commercial buildings and shoppers strolling along sloped sidewalks. Haven's Lake Road and Gray Line access are seasonal roads not maintained in the winter. Keep the Commercial buildings on maintained level roads that will not block the lake view or further add to the congested access to the Marina. The commercial area should be on Furnival or the Developers owned land at the top of the hill. I- zarev Barb & Bo 25219 Gray Line RR2 West Lorne ON NOL 2PO 519 768 3311 TO/10 .8 7,TO1I40 9 L COMMENT FORM MAY 30, 2012 PORT GLASGOW SECONDARY PLAN PUBLIC INPUT AND COMMENTS ARE INVITED for incorporation into the planning and design of this project. Please contact Community Planners Inc. if you require additional information. Comments will be received for this part of the project until THURSDAY, JUNE 14, 2012. Mr, Gary Blazak c/o COMMUNITY PLANNERS INC. 399 Ridout Street North, London, Ontario N6A 2P1 Pax: 519-438-7770 E-mail: thalwa@communityplanners.com Name: Address: J 1 v1 r\ Postal Code: 'z cc Phone: LS Date: J rl 2 0 j Comments: As cu '1'C., �c V;i e r" C {, L{Z�. `u r�fit/r c� t r� C (A, .5 riot {' `t' \ I �:- � t� � c=c T i �r < <-i E n� L• r 5 �7��r �c �� Y�u r- l�rt ct, 1 / ! 1 S r 1` 0J7j�t' C fl'J� fCCi�ft7y C) r .�c'ilt�� C7� Cl�/ 7 I `_d— { ` A �- fi r f iJ 11 5PIOQ (C( r,,Li ) YIC11-1CIC Cl Cx Yl E t�J ! G� - �l I C +�i f y 0 � C/ f7 CZ S �� pct 1 ! cic GIB v 3 C Cz0 C& c a a k€ Fre,ri t I �� ^C r-- LL��C�`� I `� L�'�� 5 G E � i •' f�Ch.'f��_c.� t [' �� k �t 0 � -h1c }� �) Jt'i�) IIn _ ,� heck c`~� �,,�� -HrIE C'iCCE C, r C caC� C, ��7� �"�C�r.. I y��L 0-PC f7 r7'lclri/ USc� PLEASE PRINT Y! '�l� C r1�S � G( rFi �� Lt'-�� k�.'��I •tc �r'�"1� ��t`51r%G�J�, 5 Cl LL � '7 r z'rrr� c 1 _ r C Cir) Iro cct lCt'c'� �/ j t✓1�4 J 60 Mayor Bernhard Wiehle & Council Municipality of West Elgin Office 22413 Hoskins Line PO Box 490 Rodney, Ontario NOL 2C0 June 1, 2012 BY EMAIL & REGISTER,ED MAIL* Dear Mr. Mayor & Council, Re: PORT GLASGOW -- SEASIDE DEVELOPMENT I attended the public meeting held in Rodney on May 30, 2012 where I had the opportunity to address you, the West Elgin Municipal Council, representatives from Seaside Waterfront Ltd., members of the Port Glasgow Yacht Club, the attending public and the local press. I am writing you this letter to officially file my comments and requests on the aforementioned subject. Instinctively, I am a proponent of 'BIG VISIONS', 'business', 'managed progress' and 'community'. Additionally, I am a proponent of being pragmatic and pro-active. This project will affect residents and businesses in several municipalities within the counties of Elgin, Chatham-Kent, Middlesex, Oxford and most likely beyond. As such, I consider myself, my family and my business stakeholders in this project. I have already attended several meeting on this project over the past few years and I find it curious that the dialogue remains centered on details rather than on the big picture and what essentially benefits the majority of the community. I fully understand that there are people who are either 'for' or 'against' this project. That is understandable and it is common. Both sides have the right to be heard and both sides' arguments must be acknowledged as being important to them and dealt with in a respectful and serious manner. I believe this is taking place. The presentation made by Norma Bryant on May 30 included a slide covering the 'Scope' of the project. The slide showed nine points which are all relevant, however in my view the list is incomplete in ignoring the 'social' and the 'financial' aspects and impacts of the project. I was not a lone in pointing out that Rodney and West Lorne, two nice country towns, are visibly struggling. Both towns appear to have more closed store fronts, than open. If I have my facts right, then Rodney's population is declining and the population of West Lorne is at best stagnant. The social and economic impacts of getting this project off the ground are significant and must be part of the conversation and thus the consideration to approve this project or not. As I see it, the key impacts are: • Employment - building, future maintenance, retail jobs and more • Income - business and personal • Taxes - personal, business, property • Increased tourist traffic -- local and from afar • Spill-over effect to current businesses and business services • Possible creation of new business emerging outside Port Glasgow • Perspective, excitement through pro-activity and leadership These elements can and should be quantified in best and worst scenarios - the 'truth' will lie somewhere in between and with the remaining scope elements it will tell us whether this is a good deal for the majority of the community or it is not. As you and Council members are the key drivers of the evaluation process, I kindly request that the aforementioned points are included in the due diligence and thoroughly considered in the viability of this project. Furthermore, I kindly request that the public is informed accordingly and that, going forward, the information will be part of the agenda of the public meetings. I believe this will elevate the dialogue and make everyone see the project from a complete perspective for the benefit of the majority. This is not about 'win- loose' it is about creating a 'win for all' -- a win for the yacht club, the developer, Council, residents and businesses of the community, the County of Elgin and beyond. Thanking you for your attention, please acknowledge receipt of this letter. Sincerely, Jesper Andersen LAVENDER SENSE 28011 Ash Line Wallacetown NOL 2M0 Ms Norma Bryant, Clerk Ms Mary Bodnar, Deputy Mayor Mr Norman Miller, Councillor Mr Dugald Aldred, Councillor Mr Richard Leatham, Councillor Mr Gary Blazak Planning Consultant via Norma Bryant Mr Dan Carr, Port Glasgow Yacht Club *email only without signature Mr Howard Culligan, Seaside Waterfront Ltd. *email only without signature Mr Jessie Cnockaert, The Chronicle *email only without signature Mr Bill Denning, West Elgin Chamber of Commerce *email only without signature 5o COMMENT FORM MAY 30, 2012 --. �. PORT GLASGOW SECONDARY PLAN PUBLIC INPUT AND COMMENTS ARE INVITED for incorporation into the planning and design of this project. Please contact Community Planners Inc. if you require additional information. Comments will be received for this part of the project until THURSDAY, ,TUNE 14, 2012. Mr. Gary Blazak c/o COMMUNITY PLANNERS INC. 399 Rldout Street North, London, Ontario N6A 2P1 Fax: 519-438-7770 E-mail: thalwa @communitypianners.com Name: Xj /Chk Address: IC-k a R/4 /' U c�X JIV 71410 Postal Code: N y ti. Phone: Date: ��✓ U f�1�/ Comments: /; is /r�'y/ �i�:; i,=f T r. � ;c� �; Sif��a JZ 71 S 13�/SJ'/E� i4lp'S. 19 ✓��/LfT C:�_-3f,7 ��1� .7r__3 PLEASE PRINT rrl Am-Al AL '07 IQJC�CIIV rz- -5 6 w 5' /ZL FS75 1W 72% /lA A COMMENT FORM MAY 30, 2012 PORT GLASGOW SECONDARY PLAN PUBLIC INPUT AND COMMENTS ARE INVITED for incorporation into the planning and design of this project. Please contact Community Planners Inc. if you require additional information. Comments will be received for this part of the project until THURSDAY, JUNE 14, 2012. Mr, Gary Biazak C/o COMMUNITY PLANNERS INC. 399 Ridout Street North, London, Ontario N6A 2P1 Fax: 519-438-7770 E-mail: thalwa @communitypianners.com Name: zv Address: ,9 ` Postal Code: ,AVd l a''e> Phone: f '-795� 0,233 Date: Comments: A/ �C 1 _ 54.;_ PLEASE PRINT!!! i r %,15/ Bob Carey 25219 Gray Line, R. R. #2 West Lorne, ON NOL 2P0 May 31 , 2012 Mr. Gary Blazak Community Planners Inc. 399 Ridout Street North, London ON N6A 2P1 Re. Port Glasgow Secondary Plan Comment for Secondary Plan Dear Mr. Plazak, i support a chip and dust 8' or 10' wide trail along the south side Gray Line from Lakewood Estates to Haven's Lake Road and extended along the east side of Haven's lake Road from Gray Line to the Marina. This, or something similar, should be built immediately to get the local residents walking and various other forms of alternate transportation off travelled roadways. Communities such as Thornbury, Collingwood, Grand Bend and others have already built these paths for alternate transportation. If the aging population at the nearby trailer parks village can't use alternate transportation they will use cars to get to the Marina and Lake, further congesting everything down there. 4 t Yours truly 4 Bob Carey e N Q � U + m Z l89R' The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Paul Van Vaerenbergh Roads Superintendent DATE: June 28, 2012 SUBJECT: Eagle Community Centre Parking Lot RECOMMENDATION: That the Eagle Community Centre receive quotes from private contractors as the prices within this report are based on our tendered pricing and includes using Municipal staff therefore pricing could vary greatly! INTRODUCTION: Report requested by Council. BACKGROUND: Council was approached by members of the Eagle Community Centre in regards to paving of their parking lot. This property is not municipally owned and West Elgin does not contract work on private property. DISCUSSION: The parking lot in question would require approx. 100 tonnes of "A" gravel prior to any paving to strengthen the base and provide drainage, at an approx. cost of $ 1,150.00 plus approx $750.00 for levelling and packing of the gravel. Also required would be approx. 54 tonnes of asphalt, laid and compacted at an approx cost of$ '120.00 per tonne, $6,480.00. A total of$8,380.00 plus applicable taxes. Respectfully Submitted, Paul Van Vaerenbergh C.R.S.I. cbj V1 O F 0. N u m 2 J The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Paul Van Vaerenbergh Roads Superintendent DATE: June 28, 2012 SUBJECT: Construction of a lane at the Port Glasgow marina RECOMMENDATION: That Council agrees a proper lane be constructed INTRODUCTION: Report requested by Council. BACKGROUND: A request was received by council to construct a proper lane on the south side of"picnic hill" at the Port Glasgow marina to aid in the use of the newly constructed boat ramp. DISCUSSION: The road department will be able to provide the manpower and equipment necessary at an estimated cost of $ 1,500.00 for gravel, $ 1,000.00 for the equipment and approx. 4 days to complete. Respectfully Submitted, Paul Van Vaerenbergh C.R.S V a4.uE 'Y� Q N � m 2 ' 998' The Municipality of Nest Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Paul Van Vaerenbergh Roads Superintendent DATE: June 28, 2012 SUBJECT: Clay Cover for Landfill RECOMMENDATION: That council accepts the offer of the excavated clay and cover the costs of the trucking through the Landfill budget. INTRODUCTION: Report requested by administration. BACKGROUND: An offer of free clay excavated from the construction of a pond has been offered to the Municipality for the cost of trucking of the material. This clay will be utilized at the landfill site as daily cover as well as final capping of the site. DISCUSSION: The Road Department will be able to provide two dump trucks. Three additional dump trucks and a bulldozer to stockpile at the dump site will be required. A total cost of approx. $7,000.00 and 4 days to complete. Respectfully Submitted, Paul Van Vaerenbergh C.R.S Rodney Fire Department Report for West Elgin Council Date: June 25 2012 To: West Elgin Council From: Rodney Fire Chief Jeff Slater Subject: Transferring funds within the 2012 Budget. Discussion: In the 2012 Capital / Operating Budget for the Rodney Fire Department I have $ 4500.00 budgeted for an additional Scott, Self Contained Breathing Apparatus. I would like Councils permission to re-allocate these funds to training, specifically Rope Rescue Operations and Training. The Rodney Fire Department was fortunate enough: some time ago to have Thompsons donate money to the Fire Department for Rope Rescue Equipment. To have our Fire Fighters trained to competently use the aforementioned equipment by qualified instructors to NFPA Standards is estimated to cost $ 2800.00, plus applicable taxes, (estimate is included for your information). Not to minimize the need to upgrade our SCBA's, our Rope rescue component of the service that we provide to the community has become more of a priority, and needs to be rectified. Councils Decision: Respectfully Submitted: i Jeff Slater Rodney Fire Chief 3392 WONDERLAND 1pc LONDON, ONTARIO N6Li1A8 PHONE 519-652-9800 FAX 599-652-9661 ros j TOLL FREE 1-800-668-9800 .Tune 18, 2012 Rodney Fire Department Attn: Jeff Slater QUOTATION Part Number Description UOM Pricin 99-000 Rope Rescue Training (2 Day Course or 16 1 $2800.00 hours ) Jeff, Mr Mike Black is willing to complete this training with 2 evening 4 hour session and 1 S hour day session. Please let me know how you would like to proceed. The above pricing does not include taxes and is valid for 30 days. Sincerely, Jill Sheppard, BSc. Technical Rescue Training and Consulting Ltd. 16 Haliburton Crescent, London, Ontario N6K 2Y9 Tel: (519) 657-7800 Email: trt(cblweb.net PROGRAM TITLE: "Rope Rescue Operations" LEARNING OBJECTIVES: The "Rope Rescue "training program is designed to educate the participants in the necessary skills to conduct safe and effective rescue operations from low and high angle slope environments. The training program teaches participants how to conduct a proper hazard assessment of the emergency rescue scene, provide site control and scene management, and the proper victim packaging/removal techniques. COURSE CONTENTS: (DAY ONE - Classroom 4 hours) In the classroom portion of the program students shall study the following topics with the help of a power point presentation. (Student notes provided) ➢ Technical Rescue Operations — defined ➢ Technical Rescue Disciplines ➢ Rope Rescue Systems ■ Rope rescue equipment systems ➢ The Ontario Occupational Health and Safety Act ■ taking "reasonable precaution" ➢ Applicable Rescue Standards ➢ National Fire Protection Standards (NFPA) ■ NFPA 1983 — Standard for Life Safety Rope and System Components ■ NFPA 1670 -- Standard on Operations and Training for Technical Rescue Incidents ■ NFPA 1006 — Standard on Professional Qualification for Rescue Technicians TRT Technical Rescue Training& Consulting Ltd./ "Rope Rescue" Page I of ➢ Developing a Rescue Team • Recommended number of rescuers • Who is considered trained ➢ Response Guidelines ➢ The Hazards • Fall hazards • Physical and environmental hazards • Human factors ➢ Safety • Fall Protection Systems — defined • When is Fall Protection required? • Fall-arrest systems • Fall-restraint systems • Travel restraint systems • Personal Protective Equipment • Rules for Rope Rescue • Voice commands ➢ Site Control and Scene Management • Duties of the Rescue Team ■ Conducting an incident assessment ■ Call for HELP ■ Restricting access to the rescue site ■ Controlling the hazards ■ Determining personal protective equipment requirements ■ Ensuring adequate rescue personnel are on scene ■ Observing the Rules for Rescue ■ Assigning duties to rescue personnel ■ Assignment of additional support crews ■ Checking Rescue systems ■ Treating serious injuries prior to victim extrication ■ Ensuring proper victim packaging ■ Accounting for all rescue personnel and equipment t ■ Terminating a rescue incident 1 post incident debriefing ➢ Rope Rescue Operations Level • The High Angle environment • Personal Protective equipment • Rope and Related Equipment • Care and Use of Rope and Related Equipment ■ Basic Rope Rescue Hardware ■ Knots Anchor Systems TRT Technical Rescue Training& Consulting Ltd./ "Rope Rescue" Page 2 of 4 ■ Belay/Safety Systems Descending Systems ■ Lowering Systems ■ Mechanical Advantage Systems ■ Stretcher Techniques Practical Training (DAY ONE -- Level ground area — 4 hours) The practical portion of the training starts on Day One following the classroom portion. In an area of level ground the participants will become familiar with the proper use, care and maintenance of the rescue equipment provided by the employer. While operating in a safe working environment participants will demonstrate the necessary skills to operate all the rescue equipment provided, in a safe and effective manner before being allowed to participate in Day Two of the practical training scenarios at the water tower. Practical Training (DAY TWO — Site location -- 8 hours) Participants will conduct a series of on-site mock rescues using the equipment and procedures. All rescue training operations shall be conducted under the strict supervision of a TRT rescue instructor. STUDENT EVALUATION: The TRT instructor is a certified Trainer/Facilitator with the Ontario Fire College and has been trained to recognize the different learning styles of the students. Students are taught using power point presentations, lectures and practical hands-on methods of instruction. Each participant is provided with a copy of the power point notes; the employer's written rescue procedures, tactical worksheets for rescue, and copies of any rescue equipment written materials. A written test shall be conducted to ensure the participant has retained the necessary classroom information. A practical evaluation shall be conducted throughout the training to ensure that all participants conduct safe work/rescue practices. Mock scenarios shall be conducted to ensure rescue procedures developed are being followed. COURSE COMPLETION: Upon successful completion of the course students are awarded "certificates of attendance" TRT Technical Rescue Training& Consulting Ltd./ "Rope Rescue" Page 3 of 4 TRT INSTRUCTOR: Mike Black • Professional Fire Fighter (36 years) • Rank — Platoon Chief • London Fire Department Technical Rescue Instructor/Team Leader— 28 years • Qualifications: • Rope Rescue Technician (NFPA 1006) Manitoba Emergency Services College - 2003 • Confined Space Rescue Technician (NFPA 1006) • Trench Rescue Technician (NFPA 1006) • Certified Trainer I Facilitator Ontario Fire College • Trained in Methods of Instruction —Alberta Fire Training School • Trained with United States Urban Search and Rescue Team — Virginia Task Force 11 — 2001 • Trained with Canada Task Force 11 — Calgary — 2004, 2005 CLASS SIZE: Classes are restricted to a maximum of twelve (12) persons per class. STUDENT REQUIREMENTS: Students are required to have the following safety equipment: ❑ Helmets ❑ Leather work gloves ❑ Safety shoes TRT Technical Rescue Training& Consulting W1 "Rope Rescue" Page 4 of 4 c -7 R a jib" N 4 0 - Y'1998'� The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: JOANNE GROCH, ADMINISTRATOR/TREASURER DATE: JUNE 28, 2012 SUBJECT: EMERGENCY INTAKE ENGINEERING AGREEMENT RECOMMENDATION: THAT a by-law to authorize the signing of an agreement with Stantec Consulting Limited be brought forward and that the agreement be terminated as of March 2, 2012. INTRODUCTION: Stantec Consulting Ltd. require a signed agreement for Rehabilitation of the West Elgin Water Treatment Plant Standby Intake. BACKGROUND: The Tri County Management Committee passed resolutions on August 29, 2011 and April 24, 2012 authorizing the work on the emergency intake. The work is in progress. DISCUSSION. The by-law for signing of the agreement is being put forward to Council for passing. Another matter to be dealt with is the Project Manager for Stantec Consulting Ltd. has moved to a new company. As this is a small project and the project was well under way Stantec agreed that the remainder of the work could be transferred to the new company and their agreement could be terminated. They still require the paper work for their records. Respectfully Submitted,,/ Joanne Groch, B.A., AMCT Administrator/treasurer 7 Y ,M PLffF a � TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: JOANNE GROCH, ADMINISTRATOR/TREASURER DATE: JUNE 28, 2012 RE: PORTABLE TOILETS AT CROSSROADS COUNTRY MARKET AND GAS BAR RECOMMENDATION: That Council continue the policy of paying for the portable toilet with a hand wash station at Crossroads Country Market and Gas Bar. INTRODUCTION: The municipality has paid for a portable toilet at Cross Roads Country Market and Gas Bar since at least 1998. The service is proved by Central Sanitation. I have spoken with Dana Varga and she advised that the facilities are still well used by the Highway 401 travelers. The majority of visitors make no purchases. DISCUSSION: The Elgin St. Thomas Health Unit has recently made an inspection and advised that there needs to be a hand wash station in the portable toilet. The present cost is $125.00 per month plus taxes and the cost of the unit with a hand wash station is $175.00 plus taxes. Fuel surcharge of$1.25 per week is applicable in both cases. Joanne Groch, B.A., AMCT Administrator/Treasurer 22413 Hoskins Line, Box 490, Rodney, Ontario NOL 2C0 Tel: (519) 785-0560 Fax: (519) 785-0644 CI (c) MUNICIPALITY OF WEST ELGIN POLICY MANUAL -Chapter: Council Index No. CO-1.4 Section: Municipal Act Effective Date: June 28/12 Subject: Code of Conduct Revision Date: Page: 1 of 12 1 PURPOSE: 1.01 To provide a Code of Conduct for members of Municipal Council and Council's boards or committees (hereinafter referred to as"Members"). 2 PREAMBLE: 2.01 Members have important obligations and responsibilities to those they represent service and interact with in connection with carrying out the roles and duties of a Member's office. A Member's conduct and behaviour in terms of ethics and interpersonal conduct and communications are regulated by legislative acts including the Municipal Act, the Public Inquiry Act, the Occupational Health and Safety Act, and the Municipal Conflict of Interest Act. 2.02 The purpose and intent of this Code of Conduct is as follows: (a) To establish guidelines for ethical conduct required of Members; (b) To establish guidelines to encourage and ensure interpersonal conduct, communications and interactions consistent with legal requirements (i.e. Occupational Health and Safety Act, Ontario Human Rights Code); (c) To provide mechanisms to ensure accountability and compliance with the required ethical and interpersonal conduct standards of this Code of Conduct. 3 POLICY: SECTION A -GENERAL STANDARDS OF CONDUCT 3.01 Members shall conduct themselves at all times in a manner that: (a) Is consistent with and advances the interests of the community they serve; (b) Is consistent with the well-being and interests of the Municipality; (c) Is consistent with the Municipality's interest in transparency and accountability; (d) Reflects a diligent and impartial exercise of the office held to the best of the Member's knowledge and ability; (e) Reflect the Member's adherence to obligations in connection with avoidance of conflicts of interest; (f) Is consistent with the legal deliverables governing interpersonal interactions (i.e. civil and respectful, free from harassment or discrimination, free from violence or the threat of violence). SECTION B - ETHICAL BEHAVIOUR: CONDUCT REQUIREMENTS 3.02 Foster Respect for Decision-making Process (a) All Members shall accurately and adequately communicate the attitudes and decisions of the Council, even if they disagree with Council's decision, such that respect for the decision-making processes of Council is fostered. 3.03 Strict Adherence to Obligations Regarding Avoiding Conflict of Interest (a) Members have strict obligations to avoid conflict of interest by taking the following steps whenever a Member has a direct or indirect pecuniary interest in any matter that is before Council in a meeting where the member is present: i) Disclose the general nature of the Member's interests prior to any consideration of the matter in the meeting; ii) Refrain from participating in the discussion of the matter or in any vote on the matter; MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Council Index No. CO-1A Section: Municipal Act Effective Date: June 28112 Subject: Code of Conduct Revision Date: Page: 2 of 12 iii) Refrain from attempting to influence the voting on the matter or question, before, during or after the meeting. (b) All Members have important ethical and statutory obligations to adhere to the steps outlined above to ensure avoidance of any conflict of interest in connection with carrying out the obligations of the Member's office. (c) While the Integrity Commissioner may provide general interpretation of the Municipal Conflict of Interest Act(MCIA), it is expected that Members seek independent legal advice on a specific question of individual compliance with the Act(MCIA), Release of Confidential Information Prohibited 3.04 Members have a duty to hold in strict confidence all information concerning matters dealt with at Closed Session meetings. Members shall not, either directly or indirectly, release, make public or in any way divulge any such information or any aspect of the Closed Session deliberations to anyone, unless expressly authorized by Council or required by law to do so. 3.05 Members shall not release information in contravention of the provisions of the Municipal Freedom of Information and Protection of Privacy Act. 3.06 Members shall not release information subject to solicitor-client privilege, unless expressly authorized by Council or required by law to do so. 3.07 Members shall not misuse confidential information (information that they have knowledge of by virtue of their position as Mayor, Deputy Mayor, Councillor, Board or Committee member is not in the public domain, including a-malls and correspondence from other Members of Council, Board or Committee Member or third parties) such that it may cause detriment to the Corporation, Council or others, or benefit or detriment to themselves or others. Release of Information to Public and Media 3.08 Members acknowledge that official information related to decisions and resolutions made by Council will normally be communicated to the community and the media by the Council as a whole or the Mayor as Head of Council or by his or her designate. Acceptance of Gifts Prohibited 3.09 The stipend paid to each member of Council and Council's Local Board and Committee Members is intended to fully remunerate Members for service to the Corporation. Members shall not solicit, accept, offer or agree to accept a commission, reward, gift, advantage or benefit of any kind, personally or through a family member or friend, which is connected directly or indirectly with the performance or duties of office. 3.10 Members are not precluded from accepting: (a) personal gifts, normal hospitality among persons doing business, benefits, rewards, commissions or advantages from any person or organization not connected directly or indirectly with the performance or duties of office; (b) political contributions that are otherwise offered, accepted and reported in accordance with applicable law; MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Council Index No. CO-1.4 Section: Municipal Act Effective Date: June 28112 Subject: Code of Conduct Revision Date: Page: 3 of 12 (c) food and beverages at banquets, receptions, ceremonies or similar events; (d) services provided without compensation by persons volunteering their time; (e) food, lodging, transportation and entertainment provided by other levels of government or by other local governments, boards or commissions; (f) a reimbursement of reasonable expenses incurred in the performance of duties or office; (g) a reimbursement of reasonable expenses incurred and honorariums received in the performance of activities connected with municipal associations; (h) token gifts such as souvenirs, mementos and commemorative gifts that are given in recognition of service of a committee, for speaking at an event or representing the Corporation at an event; and (i) gifts that are received as an incident of protocol or social obligation that normally and reasonably accompany the responsibility of office. 3.11 Members shall return any gifts or benefits which exceed these limits, along with an explanation why the gifts or benefits cannot be accepted. Engaging in Incom atible Activity Prohibited 3.12 Members shall not engage in any activity, financial or otherwise, which is incompatible or inconsistent with the ethical discharge of official duties in the public interest. 3.13 Without limiting the generality of the foregoing, Members shall not: (a) use any influence of office for any purpose other than official duties; (b) act as an agent before Council or any committee, board or commission of Council; (c) solicit, demand or accept the services of any corporate employee, or individual providing services on a contract for service, for re-election purposes during hours in which the employee, or individual providing services under a contract for service, is in the paid employment of the Corporation; (d) use any information gained in the execution of office that is not available to the general public for any purpose other than for official duties; (e) place themselves in a position of obligation to any person or organization which might reasonably benefit from special consideration or may seek preferential treatment; (f) give preferential treatment to any person or organization in which a Member or Members of Council have a financial interest; (g) influence any administrative or Council decision or decision-making process involving or affecting any perons or organization in which a Member or Members of Council have a financial interest; and; (h) use Corporate materials, equipment, facilities or employees for personal gain or for any private purpose Avoidance of Waste 3.14 Members shall avoid waste, abuse and extravagance in the provision of use of public resources, and shall expose fraud and corruption of which the Member of Council and Council's board and Committee Member are aware. MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Council Index No, CO-1.4 Section: Municipal Act Effective Date: June 28112 Subject: Code of Conduct Revision Date: Page: 4 of 12 SECTION C - INTERPERSONAL CONDUCT AND COMMUNICATIONS: REQUIREMENTS General 3.15 Members have important legal responsibilities and accountabilities in connecting with the tone and substance of interpersonal interactions, conduct or communications pursued in the context of carrying out the activity of a Member's office. 3.16 The purpose of this section of the Code of Conduct is to ensure that Members governed by this Code of Conduct understand and comply with standards of conduct required at law in terms of their interpersonal interactions, communications and conduct. 3.17 The Municipal Corporation and its Members, as agents of the Municipal Corporation, share important obligations for ensuring compliance with required standards of interpersonal conduct and interactions. A failure to adhere to the required Standards of Conduct can expose both the Municipality and individuals Members to potential liabilities. I -Human Rights Guarantees: The Obligation to Treat Every Person with dignity, Understanding and Respect and Avoid Harassment and Discrimination 3.18 The Ontario Human Rights Code extends equality rights guarantees in the context of employment and delivery of services. A Municipal Government is both the employer and service provider. As a result the interactions and conduct of Members governed by the Code of Conduct generally occur in the context of providing services or interacting with employees. 3.19 In connection with such interactions, Members have a legal obligation to ensure adherence to equality rights guarantees. Members have an obligation to ensure that all individuals dealt with are treated with dignity and respect, and not exposed to harassment or discrimination as prohibited by the Human Rights Code. 3.20 As a member your obligations in this regard extend to anyone you deal with in the context of employment or delivery of services; including but not necessarily limited to the following: other Members of Council, Committee Members, Local Board Members, Corporate employees, individuals providing services, contractors, students and the public. Not to Discriminate 3.21 In compliance with the Human Rights Code, Member shall not discriminate against anyone on the basis of their race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, age, record of offences, marital status, same-sex partnership status, family status, or disability. "age", "family status", "record of offences", "same-sex partnership status" shall be as defined in the Human Rights Code. Not to Engage in Harassment 3.22 In accordance with the Human Rights Code, Members shall not expose anyone to conduct representing harassment. Harassment includes engaging in a course of vexatious comment or conduct that is known or ought reasonably to be known to be unwelcome. MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Council Index No. CO-1.4 Section: Municipal Act Effective Date: June 28112 Subject: Code of Conduct Revision Date: Page: 5 of 12 3.23 Without limiting the generality of the definition of"harassment", Members shall not: (a) make racial, homophobic, sexist or ethnic slurs; (b) display pornographic, homophobic, sexist, racist or other offensive or derogatory material; (c) make leering (suggestive staring) or other offensive gestures; (d) make written or verbal abuse or threats; (e) vandalize the personal property of others; (f) commit physical or sexual assault; (g) make unwelcome remarks,jokes, innuendoes or taunting statements about a person's physical appearance, racial background, colour, ethnic origin, place of origin, citizenship, ancestry, creed (religion or belief), sex, sexual orientation, age, record offences, marital status, same-sex partnership status, family status, disability (physical or mental); (h) make unwelcome remarks, insulting gestures or jokes which cause embarrassment or awkwardness; (i) refuse to converse or interact with anyone because of their racial or ethnic background, colour, creed, sex, sexual orientation, age, record of offences, martial status, same-sex partnership status, family status, or disability; (j} make unnecessary or unwanted physical contact, including touching, patting of pinching; and, (k) demand sexual favours or requests. 3.24 Harassment which occurs in the course of or related to the performance of duties by Members is subject to this policy. 11— Personal and Psycholgical Harassment: OHSA General: Prohibition of Psychological and Personal Harassment 3.25 Health and Safety legislation has defined and prohibits the potential health risk of"personal harassment" or"psychological harassment" in workplaces. Members must ensure that their interactions and personal communications and conduct are constructive, civil and respectful; devoid of any content or tone that would constitute "personal harassment" or"psychological harassment". Avoid personal or Psychological Harassment 3.26 Personal and psychological harassment includes unwelcome words and/or actions that are known or should have been known to be embarrassing, humiliating or demeaning. Such conduct can include but is not limited to the following; i) remarks, jokes, comments, innuendo that demean, ridicule, intimidate or offend; ii) bullying; iii) repeated offensive or intimidating phone calls, e-mails, verbal outbursts; iv) yelling and screaming, rude demeaning remarks; v) volatile displays of temper or anger; vi) exposing people to foul, abusive or obscene language. 3.27 Members are required to ensure that they interact and communicate in a manner that is respectful and consistent with the well being of those they deal with. Members must ensure that their interactions and communications are free of any conduct that would be considered personal or psychological harassment. MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter::::: Council Index No. CO-1.4 Section: Municipal Act Effective Date: June 28112 Subject: Code of Conduct Revision Date: Page: 6 of 12 III—Prohibition of Violence General : Obligation to Avoid any Conduct Rep-resenting Rep—resenting Violence or a Threat of Violence to a Worker 3.28 Health and Safety legislation has introduced serious and significant obligations to ensure the removal of the risk of violence and threat of violence in Ontario workplaces. Members must ensure that they avoid any interactions, communications or conduct with employees that would constitute"workplace violence". Municipal employees have significant rights and recourse if exposed to any threat of violence or act of violence in connection with work or work related activity; including conduct by or interactions with Members of Council, Boards or Committee Members. Avoid Violence or Conduct Constituting a Threat of Violence 3.29 Workplace violence is defined as the exercise of physical force by a person against a worker in a workplace that causes or could cause physical injury to the worker. To appreciate the broad nature of the definition of violence, it is important to understand that violence includes the following: i) an attempt to exercise force that could cause physical injury (Note: does not have to cause injury); ii) a statement or behaviour that could reasonably be interpreted as a threat to exercise physical force (Note: verbal threats will consistute violence). iii) Examples: • a verbal threat, attack or physical conduct • threatening notes, e-mails, voice mail communications • shaking a fist or other threatening physical gestures • wielding an object as a weapon at an individual 3.30 Members are required to ensure that they avoid any interactions, conduct, communications or gesture that would constitute a threat of violence or violence. SECTION D--COMPLIANCE 1 ACCOUNTABILITY 1 ENFORCEMENT General 3.31 The Municipality has important obligations and interest in ensuring compliance with the ethical and interpersonal conduct standards as required of Members by this Code of Conduct. 3.32 The Municipality has an interest and obligation to respond to all allegations, complaints or incidents of alleged conduct inconsistent with the standards outlined in this Code of Conduct in a manner consistent with the interests and legal obligations of the municipality. 3.33 The Municipality recognizes that the Municipality and the Members have a mutual interest in providing and encouraging access to compliance I enforcement mechanisms in connection with the conduct required by this Code that deliver objective, independent, skilled and efficient determinations in connection with alleged misconduct by any Member. MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Council Index No. CO-1.4 Section: Municipal Act Effective Date: June 28112 Subject: Code of Conduct Revision Date: Page: 7 of 12 3.34 The Municipality shall appoint an Integrity Commissioner pursuant to Section 223.3(1) of the Municipal Act to inquire into and determine any alleged non-compliance with the standards of conduct defined in the Code of Conduct by a Member. 3.35 In all circumstances where the Municipality becomes aware of an allegation that a Member has engaged in any prohibited activity or breached any standard of conduct outlined in this Code of Conduct, whether by informal communications or formal complaints, the matter must be addressed as follows: (a) The "informal" complaint procedure attached as Attachment'A' may be followed but is not mandatory; (b) Any issue of non-compliance with the Code of Conduct shall be referred to the Integrity Commissioner through the Complaint Protocol attached as Attachment'C; (c) The Integrity Commissioner shall conduct an inquiry to determine whether the Member has engaged in conduct in contravention of the Code of Conduct; (d) In planning and pursuing the relevant inquiry the Integrity Commissioner may proceed consistent with the procedural aspects of any policies addressing the subject of the alleged infringement and exercise his/her powers under Section 33 and Section 34 of the Public Inquiries Act; (e) The inquiry pursued by the Integrity Commissioner shall be an independent inquiry; independent of the municipality or any of its agents, employees or members; (f) Where the Integrity Commissioner determined that he/she has reasonable grounds to believe that there has been a contravention of any other act or the Criminal Code, the Integrity Commissioner shall refer the matter to the appropriate authority; suspend his/her inquiry and report the suspension to Council. In these circumstances Council will pursue the necessary steps to ensure that the matter is addressed consistent with the municipality's obligations at law and any relevant municipal policies; (g) Where the Integrity Commissioner completes an inquiry and determination of the matter, he/she shall prepare a written report of his/her findings as to whether a Member has contravened the Code of Conduct. Where a contravention of the Code is substantiated, the report shall disclose the penalty determined by the Integrity Commission. In preparing the report, the Integrity Commissioner may disclose such matters as are necessary for the reporting to Council. The report shall be delivered to Council. (h) Where the Integrity Commissioner determines that a Member has contravened the Code of Conduct, the Integrity Commissioner shall determine the penalty; such penalty shall be within the remedial parameters defined in the Municipal Act, (i) Penalties: Where a Member is found to have breached any standard of conduct required by the Code of Conduct, the penalty will be determined by the Integrity Commissioner. In determining the penalty the Integrity Commissioner shall take into consideration the nature and degree of the current breach of the Code and any prior non-compliance with the Code of Conduct by the Member. 3.36 Penalties imposed in connection with breaches of the Code of Conduct pursuant to the Code may include: (a) A written reprimand; and or; (b) Suspension of remuneration paid to a Member with respect to services up to 90-days; and or; (c) Censure including removal from appointed committees, boards and/or liaison roles. MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Council Index No. CO-1.4 Section: Municipal Act Effective Date: June 28112 Subject: Code of Conduct Revision Date: Page: 8 of 12 Refusal To Conduct Investigation 3.37 If the Integrity Commissioner is of the opinion that the referral of a matter to him or her is frivolous, vexatious or not made in good faith, or that there are no grounds or insufficient grounds for an investigation, or, where that becomes apparent in the course of an investigation, terminate the investigation. 3.38 Complaints referred that are repetitious in nature, not germane to the Code of Conduct in the opinion of the Integrity Commissioner, deemed frivolous and without substance in the opinion of the Integrity Commissioner, OR, where the complaint is deemed vexatious in the opinion of the Integrity Commissioner, complaints shall not be advanced to an investigation stage. 3.39 Other than in exceptional circumstances, the Integrity Commissioner will not report to Council on any complaint described in sections 3.37 and 3.38 except as part of an annual or other periodic report. SECTION E—OTHER COMPLAIN CEfENFORCEMENT RIGHTS BEYOND THE REFERRAL TO THE INTEGRITY COMMISSIONER 3.40 While the Municipality encourages complainants, Members and all parties to access and support the use of the Integrity Commissioner as a means of addressing any issues of non-compliance with the Code of Conduct by Members, the Municipality has an obligation and commitment to support complainants or potential complainants access to the following processes in connection with allegations of prohibited activity, conduct or communications. 3.41 Complaints of Harassment (Code or Personal), Discrimination, Violence by Employees, Members of Council: (a) Right to file complaints with the Ontario Human Rights Tribunal (in connection with human rights allegations) and complaints with the Ministry of Labour(in connection with allegations of violence, threats of violence or personal harassment). 3.42 Complaints regarding allegations of conduct regulated by the Criminal Code: (a) Complaint can be directed to the Elgin County Detachment of the Ontario Provincial Police to pursue and investigation under Section 122 of the Criminal Code of Canada where allegations of fraud or breach of trust are made in connection with a Member carrying out the duties of office; (b) Complaints can be directed to the Elgin County Detachment of the Ontario Provincial Police to pursue and investigation under Section 122 of the Criminal Code of Canada regarding allegation of a Member's involvement in demands for, acceptance of, offering or agreement to accept a loan, reward, benefit or other advantage from any persons, in connection with the performance of the duties of the Member in the office. 3.43 Complainant's Direct Dealings with Members in Connection with Concerns of Non-Compliance with the Code of Conduct: (a) Any person who believes that a Member has infringed any standard under this Code of Conduct can advise the Member of the concern directly (verbally or in writing) that their activity infringes the Code of Conduct; MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Council Index No. CO-1.4 Section: Municipal Act Effective Date: June 28112 Subject: Code of Conduct Revision Date: Pa e: 9 of 12 (b) Such person (complainant) may directly encourage the Member to stop the offending activity; (c) Such person (complainant) should keep a record of the incident, including date, time, location, persons present and any other relevant information. SECTION F—JUDICIAL INVESTIGATION 3.44 In circumstances where liability is denied and the alleged misconduct is serious in nature, Council may pass a resolution, pursuant to s. 274(1) of the Municipal Act, requesting a judicial investigation into the Member of Council, or Council's Local Board or Committee Member's conduct. SUMMARY 3.45 The Municipality and all Members of Council share an important interest and responsibility in ensuring that the standards of conduct required under this Code of Conduct are understood, maintained and where necessary enforced by holding Members accountable. 3.48 The standards reflect the ethical and legal context in which the Municipality and Members must deliver services to the community service by the Council and Members. 3.47 Deviations from the standards of conduct outlined in this Code of Conduct leave the Municipality, Council and individual Members exposed to the following: i) Reputational risk; ii) Loss of creditability iii) Risks of significant liabilities 3.48 All Members of Council are expected to be knowledgeable of the contents of this Code of Conduct and to adhere to the standards of conduct defined in the Code of Conduct and Policies. 4 ADMINISTRATION 4.01 All Members of Council, Local Boards and Committees shall follow this policy. 5 ATTACHMENTS 5.01 Attachment A--Informal Complaint Procedure 5.02 Attachment B— Duties of a Municipal Integrity Commissioner 5.03 Attachment C—Complaint Protocol Council authorization: By-law No. 2012-48 MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Council Index No. CO-1.4 Section: Municipal Act Effective Date: June 28112 Subject: Code of Conduct Revision Date: Page: 10 of 12 ATTACHMENT `A' INFORMAL COMPLAINT PROCEDURE Individuals (for example, Municipal employees, members of the public, members of Council or Council's boards or organizations) who have identified or witnessed behaviour or an activity by a Member of Council or Council's boards that they believe is in contravention of the Code of Conduct, the Code of Conduct would address the prohibited behaviour or activity themselves as follows: (1) Advise the member that the behaviour or activity contravenes the Code of Conduct; (2) Encourage the members to stop the prohibited behaviour or activity; (3) Keep a written record of the incidents including dates, times, locations, other persons present, and any other relevant information; (4) Tell someone else (for example, a senior staff member or an officer of the organization) about your concerns, your comments to the Member and the response of the Member; (5) If applicable, confirm to the Member's satisfaction with the response of the Member; or, if applicable, advise the Member of your dissatisfaction with the response; and (6) Consider the need to pursue the matter in accordance with the formal complaint procedure outlined in Part B of the Code, or in accordance with section 3.35, or in accordance with another applicable judicial or quasi-judicial process or complaint procedure. Individuals and organizations are encouraged to initially pursue this informal complaint procedure as a means of stopping and remedying a behaviour or activity that is prohibited by the Code of Conduct. With the consent of the complaining individual or organization and the Member, the Integrity Commissioner may be part of an informal process. However, it is not a precondition or a prerequisite that those complaining pursue the informal complaint procedure prior to pursing the formal complain process. MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Council Index No. C0-1.4 Section: Municipal Act Effective Date: June 28112 Subject: Code of Conduct Revision Date: Page: 11 of 12 ATTACHMENT `B' DUTIES OF A MUNIICPAL INTEGRITY COMMISSIONER The duties of a Municipal Integrity Commissioner within present Municipal authority should be as follows: (1) Advisory: providing written and oral advice to individual members of Council about their own situation respecting the Code of Conduct and other by-laws/policies governing the ethical behaviour of members, including general interpretation of the Municipal Conflict of Interest Act; and providing the full Council with specific and general opinions and advice respecting compliance by elected officials with the provisions of governing Acts, and other Conduct(Code of Conduct) policies; (2) Complaint Investigation: having the power to assess and investigate complaints to the Integrity Commissioner from a member of Council/public/staff, or the whole Council; (3) Complaint Adjudication: determining whether a member of Council has in fact violated the Code of Conduct, a Municipal protocol, by-law or policy governing their ethical behaviour; and, (4) Educational: providing to the Municipal Clerk an annual report on findings of typical advice and complaint cases; providing outreach programs to members of Council and staff on legislation, protocols, and office procedures emphasizing the importance of conduct for public confidence in municipal government; and disseminating information available to the public on the Municipality's website. The advisory and education roles of the Municipal Integrity Commissioner shall be undertaken with some established limits. For example, in order to eliminate duplicate requests for advice on the same matter, the Integrity Commissioner will not be able to provide advice to Council members on matters under consideration or being investigated elsewhere. It is likely that the Integrity Commissioner will receive request for advice on matters involving compliance with the Municipal Conflict of Interest Act(MCIA). While the Integrity Commissioners may provide general interpretation of the MCIA, it is expected that members seek independent legal advice on a specific questions of individual compliance with the MCIA. Therefore, the Municipal Integrity Commissioner function shall be established to provide independent complaint preventions, investigation, adjudication, resolution, advice, opinion and education respecting the adherence of the Code of Conduct for members of Council and other by-laws/policies governing ethical behaviour. MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Council Index No. CO-1.4 Section: Municipal Act Effective Date: June 28112 Subject: Code of Conduct Revision Date: Page: 12 of 12 ATTACHMENT `C' COMPLAINT PROTOCOL (1) Any member of Council, staff or the public that believes that they have experienced or witnessed conduct in contravention with the Code of Conduct may file a complaint and request an investigation. (2) All complaints shall be in writing and signed by an identifiable individual. (3) A complaint shall set out reasonable and probable grounds for the allegation that the member has contravened the Code of Conduct and include a support affidavit that sets out the evidence in support of the complaint. (4) The complaint protocol information package shall be available at the municipal office. op II-- 'Y01 7 N q rnr -4 u m� �'_F998'� The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: NORMA I. BRYANT, CLERK DATE: JUNE 28, 2092 SUBJECT: AGREEMENT PERMITTING A SECOND DWELLING UNIT RECOMMENDATION: THAT Council approves the draft agreement permitting a second dwelling to be built on a property and the demolition of the first dwelling. INTRODUCTION: An enquiry was received by the Chief Building Official to issue a building permit for a new dwelling on a property while living in the original dwelling during construction. BACKGROUND: In a single family residential zoning, only one dwelling unit is permitted. DISCUSSION: Rather than amend the zoning by-law to permit two dwelling units for an interim period, it is being proposed that the owner enter into an agreement with the municipality. Such an agreement would cover the requirement for demolition of the original (older) building. A draft agreement has been prepared by our solicitor and is attached for your review. Respectfully Submitted, Norma I. Bryant, HonBA,AMCT Clerk Attachment— Draft Agreement This Agreement made this day of 2012,between (the"Owners")and the Corporation of the Municipality of West Elgin(the"Municipality"). WHEREAS: 1. The Owners represent that they are the registered owners of the lands described in Schedule"A"attached to this Agreement,which lands are referred to as the"Lands";and 2. The Owners wish to erect a replacement dwelling("Dwelling B")in place of an existing dwelling("Dwelling A")on the Lands. IN CONSIDERATION of the mutual covenants contained in this Agreement and for other good and valuable consideration,the parties hereby covenant and agree as follows: 1. Prohibition The Owners hereby agree that no demolition,construction,development,or re- development of any structure, services,works,or facilities(the"Re-development")will take place on the lands except as shown on plans,drawings,and specifications(the"Plans")as approved in a Building Permit which may be issued by the Chief Building Official of the Municipality. 2. Timing and Completion (1) The Owners will demolish Dwelling"A"within the time frame set forth in a Permit authorizing same as may be issued by the Chief Building Official of the Municipality. For purposes of this Agreement,"demolish"shall mean the removal of Dwelling"A"from the Lands,including all debris therefrom,leveling of the foundation,and the restoration of the Lands to a finished grace in accordance with the Plans. (2) The Owners will construct and complete the entire Re-developmennt shown on the Plans within the time frame set forth in a Permit authorizing same as may be issued by the Chief Building Official of the Municipality. 3. Provision of Security (1) Prior to the issuance of any Permit by the Chief Building Official in respect of the Re-development on the Lands,the Owners shall lodge with the Municipality security for the Re-development in such amount as is specified by the Municipality. (2) The Owners shall not commence any Re-development whatsoever until: (a) they have provided an independent written quotation that is satisfactory to the Chief Building Official for the total cost of the demolition and removal of the Dwelling"A"from the Lands; (b) they have obtained a demolition Permit for Dwelling"A";and (c) they have provided the Municipality with security in an amount specified by the Municipality. (3) If in the opinion of the Municipality,at any time and from time to time,the amount of security referred to in this Agreement is insufficient,such amount of security as is required to be provided may be increased by the Municipality and the Owners shall pay such additional sums as may be required as a result of such increase. (4) In determining the sufficiency of the increased amount of security,the Municipality may have regard both to the cost of demolition and to the Municipality's damages in the event of a breach of any other provision of this Agreement. (5) Security contemplated by this Agreement shall be in cash deposited with the Municipality. (G) Specific provisions relating to the security shall be as follows: (a) the security shall stand as security for any and all obligations of the Owners pursuant to the provisions of this Agreement,without any limitation or set-off whatsoever; (b) drawings on the security shall be permitted as based upon default of any obligation under this Agreement,which default shall not be limited to the actions of the Owners;and (c) if the Municipality has not determined the extent of the default or the amount required to rectify the default or compensate the Municipality or third parties as a result thereof,the Municipality may draw on the full amount of the security without any requirement to justify the amount of the draw until such time as the extent of damages may be determined. (7) Before drawing upon any security,the Municipality shall provide the Owners with notice of breach of this Agreement,including particulars of such breach,and shall permit the Owners a period of five(S)business days to respond to such notice to the satisfaction of the Chief Building Official. Notwithstanding the foregoing,the provisions of this subsection respecting notice need not be followed in emergency circumstances. 4. Occupancy The Owners hereby agree that no new structure erected on the Lands shall be occupied for any purpose whatsoever unless approved by the Municipality and its Chief Building Official. 5. Release of Security (1) Upon certification by the Chief Building Official that all conditions imposed by the Building Permit have been satisfied and,provided the Owners are not in default with respect to any provision of this Agreement,the Owners shall be entitled to the release of the balance of the security held by the Municipality at the time of such certification. (2) The Municipality shall not be required to refund or account for any security utilized by the Municipality as a result of any default by the Owners under the provisions of this Agreement. 6. Default (1) In the event of any default by the Owners of any of the provisions of this Agreement,in addition to any other remedies available to the Municipality and without any limitation thereof,the Municipality may: (a) draw on the security in whole or in part; (b) undertake or complete any obligation of the Owners hereunder; (c) issue a stop work order with respect to any further Re-development upon the Lands; (d) recover from the Owners all costs and expenses incurred by the Municipality,whether directly or indirectly,with respect to the default or the remedy thereof and collect such costs and expenses in like manner as municipal taxes; (e) revoke any building permit issued with respect to any structure on the Lands;and (f) refuse the issuance of any occupancy certificate for any structure on the Lands; (2) The Owners hereby authorize the Municipality,in the event of a breach of any provision of this Agreement,to enter upon the Lands through its employees or agents for any purpose whatsoever in relation to restoration of the breach and to take all steps that are necessary in response to such breach, 7, General Provisions (1) The Owners shall undertake all Re-development of the Lands in such a manner so as not to unreasonably interfere with adjoining lands or traffic on adjacent streets. The Owners shall take reasonable efforts to control all dust,mud and debris resulting from any construction activities and remove the same promptly from any municipal catch basin,manhole,sewer,ditch,culvert,roadway,boulevard or sidewalk. The Owners shall reimburse the Municipality for any damage to any municipal services,facilities or works resulting from the Re-development of the Lands,howsoever caused. (2) All connections to the Municipality's water,storm and sanitary sewer mains shall be made by contractors approved by the Chief Building Official for the Municipality and under his or her inspection at the Owner's expense. All water, storm and sanitary services constructed on or under the Lands shall be constructed to the satisfaction of the Chief Building Official for the Municipality. Relocation of any municipal services,facilities or utilities(including any curbs,gutters,catch basins,hydrants,poles,bus shelters,manholes,telephone boxes,valves,drains, transformers,whether owned by the Municipality or any utility company,board or commission) shall be carried out at the Owners' expense. The Owners shall not damage the boulevard,sidewalk or any portion of the highway without making restoration to the satisfaction of the Chief Building Official. (3) Notwithstanding the provisions of this Agreement,the Owners hereby acknowledge that the Municipality is not obligated to issue any Building Permits or Demolition Permits or grant any other Permits or consents with respect to any Re-development of the Lands unless the Owners have complied with all federal, provincial and municipal statutes,regulations,by-laws,ordinances,orders or requirements of other authorities having jurisdiction. (4) The Owners shall,at their sole cost,comply with the requirements of electricity, telephone,gas and cable utilities including bearing the cost of the relocation of related facilities,if applicable. (S) The Owners acknowledge that where this Agreement obliges the Owners to perform any work or do any thing,it is to be done at the Owners'expense and not at the Municipality's expense. (b) The Owners hereby consent to the registration of this Agreement on the title of the Lands at the Owners' expense. The Owners acknowledge that this Agreement shall run with the Lands and bind successors and assigns for the benefit of the Municipality and its properties,consisting of but not limited to a system of municipal works and services adjacent to the Lands. Notwithstanding the foregoing,this Agreement shall be released by the Municipality upon completion by the Owners,to the satisfaction f the Municipality,of all obligations contained in this Agreement. (7) The Owners shall obtain the postponement to this Agreement of all encumbrancers subsequent to the Owners'title. (8) The Owners shall indemnify and save the Municipality harmless from and against all actions,causes of action,suits,claims and demands whatsoever which may arise,directly or indirectly,by reason of this Agreement or by reason of the Owners undertaking the Re-development referred to in this Agreement. (9) The parties hereby covenant and agree that this Agreement shall be binding upon them,their respective heirs,executors,administrators,successors,and assigns. (10) If a Court of competent jurisdiction should declare any clause or part of a clause of this Agreement to be invalid or unenforceable, such clause or part of a clause shall not be construed as being an integral part of this Agreement or having persuaded or influenced either party to this Agreement to execute the same,and it is hereby agreed that the remainder of this Agreement shall be valid and in full force and effect. (11) In construing this Agreement,words in the singular shall include the plural and vice versa;words importing the masculine shall include the feminine and the neuter and vice versa;and words importing persons shall include corporations and vice versa. In the event of any conflict or ambiguity between any plans or the Schedules to this Agreement and this Agreement,the decision of the Chief Building Official for the Municipality shall be final and binding. (12) All notice,demands or requests provided for or permitted to be given pursuant to this Agreement shall be made in writing as follows: (a) if made to the Municipality,shall be addressed to the Clerk,Corporation of the Municipality of West Elgin,22413 Hoskins Line,Rodney, Ontario, NOL 2CO;and (b) if made to the Owners and encumbrancers,at their respective designated addresses for service shown on the Document General attached to this Agreement in the Land Registry Office in which this Agreement is registered. All notices,demands or requests shall be deemed to have been properly given if delivered personally or sent by prepaid and registered mail,return receipt requested. If notice is given by mail,the same shall be effective five(5) business days of being deposited within the post office,or upon proof of delivery by return receipt. However,in the event of the interruption of postal services,the notice shall not be deemed to have been given during such period of interruption,unless the notice has been actually received. IN WITNESS WHEREOF the parties have set their hands and seals. SIGNED,SEALED&DELIVERED )The Corporation of the Municipality of in the presence of )West Elgin Per: Name: Position: } } Per: Name: Position: )We have authority to bind the corporation Name of Owner } Name of Owner C7 � ) .YYr+V�p�F('yfi 4 , a The Municipality ®f West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: JOANNE GROCH, ADMINISTRATOR/TREASURER DATE: JUNE 28, 2012 SUBJECT: WATERLINE EXTENSION POLICY RECOMMENDATION: THAT a change in the waterline extension policy is not recommended as • the current policy is similar to abutting municipalities in that the intent is to encourage ratepayers to connect at the onset of the project • a change would be unfair to original contributors and • there have been very few complaints on the policy as it stands. INTRODUCTION/BACKGROUND Council has requested a review of the policies re waterline extensions in the rural areas. DISCUSSION: WEST ELGIN POLICY: An outline of the West Elgin policy is as follows: • A petition is submitted to Council for approval for the Water Superintendent to proceed to prepare estimates for the line proposed • Length of line is determined and estimates prepared based on petition, meetings are held with the ratepayers, revisions made if necessary eg. signatures added/deleted • Forms are signed with estimated costs and approvals of ratepayers. Connection fees are not included as part of this cost. • Only those who want to connect or pay for a future connection pay. No one is forced to pay. ® Council picks up 25% of total cost of installation plus pays for the C of A. The 25% is paid from the general levy and is a contribution towards upsizing of pipe for future development. Petitioners who have agreed to pay pick up the remainder of the costs. By-law 2000-53 outlines the policy of cost sharing. ® Future connections do not receive the benefit of the 25% municipal contribution and pay based on the original cost divided by the number of original contributors. This revenue is credited to municipal revenues until the 25% municipal contribution is paid. After that the revenues are credited to the Water Department. • There are also different policies depending on whether the property connecting is within 500 feet of the original line or beyond 500 feet. This is further outlined in each by-law that is passed - an example of which is attached as Page 4. • The municipal contribution of 25% does not apply to Developers. A by-law is passed for each waterline extension and there may be specific circumstances for that line. For example, on the Graham Road Water Line Extension (Crinan Area) a 90% grant was received from the Provincial and Federal governments so Council decided that there would be no municipal contribution. Another variance is on the looped waterlines which were installed by the Water Department. The costs for connections to these lines were determined by an average of adjoining waterlines. This policy has been in place since 2000 and has worked well. We have had dozens of waterlines installed servicing over two hundred and twenty ratepayers with very few complaints. OTHER LOCAL MUNICIPAL POLICIES: The policy that Dutton/Dunwich has in place is as follows: • Total cost of construction includes cost of construction plus a connection fee of$500 per property. • 113 of total cost is divided by total number of properties adjacent to the waterline • 213 of total cost is divided by the number of properties connecting to the waterline • If a property connects in the future they pay the cost as above for the properties connecting plus the cost to install a curb stop The policies for the Township of Southwold and the Municipality of Southwest Middlesex are similar to those for Dutton-Dunwich. 2 WATERLINE CONNECTIONS — CAPITAL COSTS: A partial listing is attached for various capital costs for waterline extensions on Pages 5, 6. This list is not complete as I am presently working on it. As you can see the costs vary from $2,116.42 to $41,064.85. There are four waterlines with a capital cost of over $30,000 to connect. These lines were for farm and trailer park purposes. After construction was completed there have been some additional connections on rural waterlines to name a few Talbot Line Waterline West, Graham Road Waterline Project and Furnival Road Waterline. Respectfully Submitted, /7 Joanne Groch, B.A., AMCT Ad min istrator/Treasurer Attachments: Page 4: Excerpt from by-law Page 5, 6: Draft Capital Cost Charges — Waterline Connections 3 t. 5. Future connections or requests for extensions to the water " line will be calculated as follows: a) for property owners adjacent to the line the cost will include the total construction, engineering and installation/materials charge of $8,888:01 divided by the number of original contributors (two), in the amount of$4,444.00 per property plus the current connection fee in place at the time plus the costs to install the private line from the curb stop to the residence, the meter installation charge, cost of ! tees, boring or any other appurtances required b) for property owners within five hundred feet (500 ft.) of the end of the line, the cost will include the costs for construction, engineering s and installation/materials as established at that time less the Municipality's share of twenty-five percent and each owner will be responsible for paying their share including the current connection fee at the time plus the costs to install the private line from the curb stop to the residence, the meter installation charge, cost of tees, 19ring or any other appurtances required plus the amount of $4,444.00 per property for their share of the line as shown on Schedule "B" c) for property owners greater than a distance of five hundred feet (500 ft.) the original capital costs for the line shown on Schedule "B" do not apply, the costs for construction, engineering and installation/materials will be charged as established at that time less the Municipality's share of twenty-five percent and each owner will be responsible for paying their share plus the current connection fee at the time plus the costs to install the private line from the curb stop to the residence and the meter installation charge, cost of tees, boring or any other appurtances required 6. This by-law shall come into force and take effect on the date of the final passing thereof. I READ a FIRST AND SECOND TIME this 19th day of December, 2002. READ a THIRD TIME AND FINALLY PASSED this 19th day of December , 2002. CLERK MUNICIPALITY OF WEST ELGIN CAPITAL COST CHARGES — WATER CONNECTIONS WATERLINE ORIGINAL CURRENT BY-LAW COST PER AMOUNT TO OWNER CONNECT Beattie Line, 737 metres from Thames $5,316.56 $7,088.75 2006-87 River to Beattie Haven Retirement Home Beattie Line extension, for original line $5,316.56 $7,088.75 2006-88 and extension of 500 feet Blacks Road South Loop, for original line $7,075.94 $8,844.93 2009-69 and extension Downie Line, for original line and $2,983.99 $3,978.65 2000-21 extension of 500 feet Downie tine extension, for originai line $7,185.51 $8,981.89 2010-85 and extension of 500 feet Dunborough Line for 10753 Dunborough $10,000.00 nla 2010-94 Road Forest Line, for original line and $30,676.49 $38,345.61 2010-87 extension of 500 feet Furnival Road South, including Douglas $4,000.00 $6,000.00 2000-28 Line Graham Road, Crinan Area, for original $7,185.51 $8,981.89 2009-93 line and extension of 500 feet Gray Line West, for original line and $2,007.87 $2,677.16 2001-65 extension of 500 feet Gray Line East, for original line and $3,333.01 $4,444.00 2002-68 extension of 500 feet Gray Line Enchanted Hideway, for $30,798.64 $41,064.85 2008-94 original line and extension of 500 feet Havens Lake Road, for original line and $3,921.22 $5,228.29 2001-66 extension of 500 feet Hoskins Line, on original line and $1,963.23 $2,617.64 2000-20 extension of 500 feet Hoskins Line extension, for original line $1,587.31 $2,116.42 2001-55 and extension of 500 feet Marsh Line, for original line and $9,064.37 $12,085.83 2006-89 extension of 500 feet McColl Road, for original line and $26,244.94 $34,993.25 2004-97 extension of 500 feet McKillop, for original line and extension $4,807.67 $6,410.23 2000-22 of 500 feet Mistele, for original line and extension of $8„462.16 $11,282.88 2002-67 500 feet Queens Line West, for original line and $8,707.45 $10,409.94 2009-91 extension of 500 feet pa9 5 WATERLINE ORIGINAL CURRENT BY-LAW COST PER AMOUNT TO OWNER CONNECT Silver Clay East, for original line and $4,632.88 $6,177.18 2001-62 extension of 500 feet Silver Clay East extension, for original $22,594.43 $30,125.91 2002-69 line and extension of 500 feet Silver Clay West, for original line and $4,053.47 $5,404.63 2001-61 extension of 500 feet Silver Clay Loop, for original line plus $5,000.00 $6,250.00 2009-68 extension Talbot Line East, for original line and $5,372.49 $7,163.32 2001-63 extension of 500 feet Talbot Line West, for original line and $4,300.47 $5,733.96 2001-64 extension of 500 feet Talbot Line Loop, for original line and $5,500.00 $6,875.00 2009-70 extension Thomson Line East, for original line and $3,250.24 $4,333.90 2001-56 extension of 500 feet Thomson Line West, for original line and $1,664.20 $2,218.93 2001-57 extension of 500 feet Wallacetown, from Graham Road to $2,000.00 Dutton/ Dunborou h Line Dunwich Warwick Line, for original line and $2,997.77 $3,997.03 2002-66 extension of 500 feet P00 e Fisheries and Oceans P6ches et Oc6ans Canada Canada Central and Arctic region Rdgion do centre et do l'arctique 501 University Cres 501.croissant University Winnipeg,MB R3T 2N6 Winnipeg,MG R3T 2146 May 22, 2012 Tel: (204)983-5000 T61: (204)983-5000 Fax: (204)983-5192 Tblft:(204)983-5192 Joanne Groch Township of West Elgin Box 490, 22413 Hoskins Line Rodney, ON NOL 2CO Re: Comments Requested for Proposed Recovery Strategy for Eastern Sand Darter (Ontario population) Fisheries and Oceans Canada is sending this letter to individuals and groups who may wish to review and provide feedback to the Government of Canada on the proposed Recovery Strategy for the Eastern Sand Darter(Ontario population) under the Species at Risk Act(SARA). This recovery strategy includes the identification of critical habitat for the Eastern Sand Darter. Canada's Species at Risk Act (SARA) is a key federal government commitment to prevent wildlife species from becoming extinct and to secure the necessary actions for their recovery. Under SARA, it is illegal to harm individuals or the critical habitats of species listed as extirpated (a localized extinction), endangered or threatened. Such listings also require that a recovery strategy be developed to describe what efforts and actions will be taken to provide for that species' conservation and population recovery. The Eastern Sand Darter is a freshwater fish found only in North America. In Canada, it occupies two separate areas in the provinces of Ontario and Quebec. In Ontario, this species is found in the Grand, Thames and Sydenham Rivers, Lake Erie (Long Point Bay) and Lake St. Clair. A proposed recovery strategy for Eastern Sand Darter(both Ontario and Quebec populations) was posted on the SARA Public Registry in July 2007. In November 2009, when the species was split into two units (Ontario populations and Quebec populations) by the Committee on the Status of Endangered Wildlife in Canada (COSEWIC), the "Ontario populations" unit was designated as Threatened. A separate recovery strategy for each population is being prepared. This proposed recovery strategy is for the Ontario population only. It outlines the actions required to protect and recover the Eastern Sand Darter(Ontario population), identifies the species' critical habitat requirements and outlines the extent and distribution of this critical habitat. Once the recovery strategy has been finalized, Fisheries and Oceans Canada will put in place an order(or its equivalent under another Act of Parliament) to prohibit the destruction of critical habitat under the Species at Risk Act section 58(1). 868 Cmada A brief overview of the proposed recovery strategy is outlined in the attached Plain Language Summary. The complete proposed recovery strategy can be obtained by contacting the undersigned or can be viewed online at htip://www.sai-aregista.ge.ca (click on"public consultations" in the left hand menu) or the direct link is http://www.sararegistryge.ca/document/default e e.cfm?documcntID=15 74 Fisheries and Oceans Canada invites your comments on the recovery strategy and identified critical habitat(and its protection), including the potential effects on your community or organization. Please send your comments by email or post to the undersigned by July 13, 2012. Likewise, you may contact me if you have any questions, or would like to discuss with staff the implications of the proposed recovery strategy. For further reference,you may also wish to view the following websites: www.sarare istry.gc.ca—for information on the Species at Risk Act www.a uaticspeciesatrisk.gc.ca—for information on aquatic species at risk http//www.sararegistiy.gc.ca/species/speciesDetails a e.cfm?sid=1075#ot10 —for information on the Eastern Sand Darter(Ontario population) Yours truly, Pooi-Leng Wong Fisheries and Oceans Canada 501 University Crescent Winnipeg, MS R3T 2N6 (204) 984-0599 1-866-538-1609 (toll-free) email: fwisarAWo-mpo.gc.ca Encl. Proposed Recovery Strategy for Eastern Sand Darter(Ontario population)—Plain Language Summary Proposed Recovery Strategy for Eastern Sand Darter (Ontario Population) Plain Language Summary BACKGROUND The Eastern Sand Darter is a small (approximately 6 cm long) freshwater fish, characterized by a large head and tapered body. The Eastern Sand Darter is declining throughout most of its range across Canada and the United States. In Canada, it occupies two separate areas in the provinces of Ontario and Quebec. In Ontario, this species is found in the Grand, Thames, and Sydenham rivers, Lake Erie and Lake St. Clair. This small member of the perch family is usually found in shallow waters with slow flow, in streams, rivers and sandy shoals in lakes. The silting of sandy habitats represents the main cause for the decline in abundance and range of Eastern Sand Darter. Threats to Canadian populations include: sediment loading, nutrient loading and pollution resulting from agricultural and urban development. Additionally, barriers to movement (e.g., dams and impoundments) and alterations in flow regimes and coastal processes negatively affect the Eastern Sand Darter. Invasive species, such as the Round Goby, may also be negatively impacting the species. The Eastern Sand Darter (Ontario Population) is considered a Threatened species under the federal Species at Risk Act. As such, the Act requires that a recovery strategy be developed to identify actions required to stop the decline of this species. Fisheries and Oceans Canada, in cooperation with the government of Ontario, has developed a recovery strategy to help protect and recover the Eastern Sand Darter (Ontario Population). RECOVERY GOALS The population and distribution objective for Eastern Sand Darter (Ontario Population) is to ensure the survival of self-sustaining population(s) at the six extant locations (Sydenham River, Thames River, Lake St. Clair, Big Creek, Grand River, Lake Erie [Long Point Bay]) and restore self- sustaining population(s) at the following locations: Ausable River, Lake Erie (Rondeau Bay and Pelee Island), Catfish Creek, and Big Otter Creek, where feasible. In support of the long-term goal, the following short-term recovery objectives will be addressed over the next 5 -10 years: • Refine population and distribution objectives; • Ensure the protection of critical habitat; • Determine long-term population and habitat trends; • Evaluate and minimize threats to the species and its habitat; • Investigate the feasibility of population supplementation or repatriation for populations that may be extirpated or reduced; • Enhance efficiency of recovery efforts through coordination with aquatic and terrestrial ecosystem recovery teams and other relevant or complementary groups/initiatives; and, • Improve overall awareness of the Eastern Sand Darter and the role of healthy aquatic ecosystems, and their importance to humans. 1 RECOVERY STRATEGY The recovery team has identified several ways to ensure that recovery objectives for the Eastern Sand Darter (Ontario population) are met. These approaches have been organized into three categories: 1. Research and Monitoring; 2. Management and Habitat Protection; and, 3. Stewardship, Outreach and Education. Completing all these tasks will likely require the participation of several specialized task groups and each of these approaches include a number of activities (see recovery strategy for full details), including those summarized below: Research and Monitoring • Refine knowledge of seasonal habitat requirements for all life-stages especially juvenile. • Evaluate and map the distribution, quantity and quality of habitat in the vicinity of known populations. • Develop a long-term monitoring program that includes standardized sampling protocol to monitor for trends over time in distribution and abundance for all life-stages. • Incorporate findings into a routine population monitoring program. • Investigate and evaluate the significance of habitat threat factors that may be impacting extant populations. Take steps to mitigate immediate threats identified. • Investigate the mechanisms of impact of Round Goby on Eastern Sand Darter. Monitor distribution of Round Goby in areas of Eastern Sand Darter populations. • Where repatriations are deemed appropriate for restoring populations (historical or degraded), develop a repatriation plan. • Examine the degree of genetic variation and isolation within (i.e., small populations and inbreeding concerns) and among populations across its North American range. • Develop a predictive habitat model to identify the potential Eastern Sand Darter sites and significant habitat areas. Management and Habitat Protection • Work with relevant organizations (e.g., conservation authorities, Ontario Ministry of Natural Resources), Aborignial communities, and ecosystem/single species recovery teams to share knowledge, and implement recovery actions. • Ensure planning and management agencies, including local Aborignial communities, recognize the importance of fluvial and long-shore processes and sources of sand bedload in the maintenance of Eastern Sand Darter habitats. • Ensure that flow requirements of the Eastern Sand Darter are considered in the management of water supply and flow regimes. • [n cooperation with relevant ecosystem recovery teams and Aborignial communities, address watershed-scale stressors to populations and their habitat. • Develop a management plan addressing potential risks and proposed actions in response to the arrival or establishment of exotic species, such as the Round Goby. • Encourage municipalities and Aborignial communities to include the concerns about Eastern Sand Darter habitat conservation in the municipal planning documents. 2 Stewardship, Outreach and Education ® Encourage and strengthen stewardship efforts with managers, stakeholders, Aborignial communities and citizens aimed at protecting Eastern Sand Darter habitats. Work with landowners and Aborignial communities to implement best management practices (BMPs) in areas that will provide the most benefit. Encourage the completion and implementation of Environmental Farm Plans and Nutrient Management Plans. • Develop a communication and awareness-raising plan that identifies partners and target audiences. • Raise the awareness and develop information products, educational and outreach opportunities, stewardship resources and specific BMPs that will assist with the recovery of the Eastern Sand Darter. • Collaborate with relevant groups, including Aborignial communities groups and recovery teams to address recovery actions to benefit Eastern Sand Darter. • Increase public awareness of the impacts of invasive species on the natural ecosystem, encourage the use of the Ontario invasive species reporting system. • Facilitate access to funding sources for landowner and local community groups engaged in stewardship activities. CRITICAL HABITAT Using the best available information, critical habitat has been identified for Eastern Sand Darter populations in the following locations: • Sydenham River, • Thames River, • Grand River, • Big Creek (Norfolk County); and, • Long Point Bay (Lake Erie). A strategic environmental assessment was conducted to ensure the strategy does not have inadvertent negative effects on other species. The assessment concluded the strategy will clearly benefit the overall environment and will have no significant negative effects. The recovery strategy will be supported by one or more action plans that will be developed within five years of the final recovery strategy being posted on the public registry, and will provide further details on specific recovery measures to be taken to support the conservation of the species. Wherever possible, recovery action plans will be linked to existing watershed recovery teams (Sydenham River, Thames River, Grand River and the Essex-Erie region) to ensure that activities to protect the Eastern Sand Darter (Ontario population) are beneficial to all species at risk, and to eliminate possible duplication of effort. The success of recovery actions will be evaluated largely by tracking changes in population distribution and abundance, and changes in habitat. The entire recovery strategy will be reported on every five years to evaluate progress and incorporate new information where necessary. 3 GANAD'A Lake l ONTARIO �� a Huron f ,i/Lake Ontario, `Lake Erie s St`roy - _ 7 SL Gfaid,; '* A Turkey Point River 11 Port Burwell Provinoal Park Joe L"Point Provincial Park . 4 Lake � !� E kondeau _�Provindal Park - - - N r Windsor �! Lake Erie Legend 1 • 2001-2009 Leamington - 1991-2000 -A- Point Pelee - _ J ■ 1981-1990 ■�NatlonafPark 1922-1980 Pelee Park `Island 4 Built-up Area ILI USA First Nations f 0 20 40 km Range of the Eastern Sand Darter (Ontario population) 4 r� P a_ Ministry of Ministere des � Municipal Affairs Affaires municipales �r- Ontario and Housing et du Logement Municipal Services Office- Bureau des services aux municipands- Western region de I'Ouest 659 Exeter Road,2n°Floor 659, rue Exeter,2e etage = . London ON N6E 1L3 London ON NGE 1L3 Tel. (519)873-4020 Te1. (519)873-4020 Toll Free 1-800-266-4736 Sans frais 1 800 265-4736 Fax(519)873.4018 Telec(519)873-4018 ; June 18, 2012 ---- — - - Ms. Susan Galloway Secretary-Treasurer Land Division Committee County of Elgin Administration Building 450 Sunset Drive St. Thomas, ON, N5R 5V1 Subject: Follow-up to the meeting on the need for Environmental Impact Studies for Consent Applications, County of Elgin Dear Ms. Galloway: This is further to our meeting of October 14, 2011 with you, Steve Evans and Clayton Watters of the County of Elgin; Amanda McCloskey and Cristai Heintzman of the Ministry of Natural Resources; and I. We thank you for hosting the meeting, the purpose of which was to discuss the need to complete Environmental impact Studies for consent to sever applications in the County of Elgin. I wish to follow up in writing to set out the reasons for requiring Environmental Impact Studies and to set out some details of how the studies can be incorporated into the land division review process. Provincial Interests and the Provincial Policy Statement In reviewing and making decisions on land use planning applications, all approval authorities are responsible for the consideration of the Provincial interests as set out in the Planning Act and the Provincial Policy Statement ("PPS"). It should be noted that the County Land Division Committee, as the approval authority for consent applications, must have regard to matters of provincial interest as outlined in Section 2 of the Planning Act, and decisions must be consistent with the PPS when exercising its authority under the Planning Act. Under the PPS, protection is given to natural heritage features. The suggested approach to consider provincial interests and the PPS is to: (1) screen the consent application to determine if it potentially impacts provincial interests; and, (2) require a more detailed review for those applications that have a potential impact. Preparation of an Environmental Impact Study is meant to inform the land use planning decision and therefore, it needs to be prepared in the advance of the approval of a consent application. (1) Screening the consent application It is important to identify the natural heritage features that may be affected by a consent application early in the land division review process and, if applicable, determine the impact of the proposed development on the natural heritage feature. It is recommended that the persons making the application consult with the local municipality before a consent application is accepted by the County as complete, to determine the Official Plan designations and policies. 2 Review of the applicable local Official Plan policies and mapping as well as the comprehensive zoning by-law will assist to determine if natural heritage features are on, or adjacent to, the proposed consent application. If there is a lack of information, a site visit may be required to determine if natural heritage features are present on the site. If the proposed lot is on a feature or within 120 metres of a feature, the applicant could decide to relocate the severed lot and/or building envelop away from the feature. (2) Detailed review for those applications that have a potential impact If the applicant does not wish to redesign the consent application to relocate the development away from the natural heritage features and areas, the applicant must demonstrate that the development (i.e. creating a lot) or site alteration will have no negative impact to the natural heritage feature and its ecological function. The Official Plan policies will set out the requirements for the assessment, most commonly through an Environmental Impact Study. The Conservation Authority should be consulted before undertaking the Environmental Impact Study. The MNR Aylmer District office staff are available to provide technical information or advice related to natural heritage features. The specific sections of the PPS are set in the attachment to this letter. Additional information and guidance on protecting natural heritage features is found in the Natural Heritage Reference Manual, second edition (See appendix for internet address). Role of Conservation Authorities The Conservation Authorities are delegated the responsibility for implementing the Natural Hazard policies of the PPS (Section 3.1) and Regulations enacted under Section 28 of the Conservation Authorities Act. Natural Hazard includes land adjacent to the Great Lakes, rivers, streams and other water bodies that are impacted by natural hazards (such as flooding and erosion).The Conservation Authorities' regulatory jurisdiction was amended in 2006 to regulate development and alteration within or adjacent to wetlands as defined by the Conservation Authorities Act. It is our understanding that the Conservation Authorities in Elgin County do not currently have service agreements established between the municipalities and the Conservation Authorities for review and comment on natural heritage matters affecting planning and development applications. This would include the review of Environmental Impact Studies. Even though there are no formal service agreements, the appropriate Conservation Authority must be contacted and directly involved in any Environmental Impact Study which relates to proposed development and/or alteration in flood or erosion prone areas, or on or within 120 metres of significant wetlands. Role of the Ministry of Natural Resources The Ministry of Natural Resources (MNR) is responsible for providing technical information to planning authorities on: natural heritage features, areas and systems; biodiversity; and, natural resources. MNR is involved in the land use planning process through the "One window" planning service that is led by the Ministry of Municipal Affairs and Housing. At the meeting we also discussed the Endangered Species Act 2007 ("ESA') which came into effect on June 30, 2008. It provides protection for species at risk and their habitats, as well as a commitment to the recovery of threatened and endangered species. The County, as the approval authority for consent applications, should be aware that there is the potential for additional requirements under the ESA. When an Environmental Impact Study has identified species at risk and their habitats, the MNR's Aylmer District office should be consulted for technical advice regarding the application of the ESA. 3 Review of Environmental Impact Studies Technical studies to support consent applications, such as an Environmental Impact Study, should be prepared and approved before the Land Division Committee makes a decision to divide the property. The Municipality approves the Environmental Impact Study according to the policies of the Official Plan. In keeping with the policies of the Official Plan, the Study may need to be peer reviewed at the land owner's expense. The Study determines if there will be no negative impacts on the natural features or their ecological functions. Recommendations for mitigation measures contained in an Environmental Impact Study such as setbacks, fencing, retaining vegetation or other such matters could be included in the conditions of approval. Conclusion We request that the Land Division Committee take the preceding comments into consideration in the review of consent applications. This Ministry, the Ministry of Natural Resources, and the Conservation Authorities are available to answer any questions or provide clarification on the matters this letter pertains to. Please contact me at 519-873-4031 or by e-mail at Tammie.R allCc7ontario.ca if you have any questions or comments. Yours truly, Tammie Ryall, MCIP, RPP Planner Copy: Steve Evans,County of Elgin Amanda McCloskey, MNR Joe Gordon, KCCA Tony DiFazio,CCCA Val Towsley,LTVCA Bonnie Bravenor, LPRCA Kyle Kruger,Administrator,Municipality of Bayham Michelle Casavecchia, CAO,Township of Malahide Jennifer Reynaert, CAO,Town of Aylmer Donald Leitch,CAD Municipality of Central Elgin Donna Ethier,CAO,Township of 5outhwold Laurie Spence Bannerman,CAO,Municipality of Duttonit)unwich Joanne Groch,Administrator, Municipality of West Elgin 4 Attachment Under the Provincial Policy Statement, protection is given to natural heritage features. It should be noted that the creation of a new lot is considered "development" in the definition of "development" in Section 6 of the PPS. The polices which protect natural heritage features are found in Sections 2.1.3, 2.1.4, 2.1.5 and 2.1.6 of the Policy Statement. The PPS Policy 2.1.3 states: Development and site alteration shall not be permitted in: a) significant habitat of endangered species and threatened species b) significant wetlands, and C) significant coastal wetlands. The PPS Policy 2.1.4 states: Development and site alteration shall not be permitted in: a) significant woodlands b) significant valleylands C) significant wildlife habitat d) significant areas of natural and scientific interest (ANSI) unless it has been demonstrated that there will be no negative impacts on the natural features or their ecological functions. The PPS Policy 2.1.5 states: Development and site alteration shall not be permitted in fish habitat except in accordance with provincial and federal requirements. The PPS Policy 2.1.6 states: Development and site alteration shall not be permitted on adjacent lands to the natural heritage features and areas identified in policies 2.1.3, 2.1.4 and 2.1.5 unless the ecological function of the adjacent lands has been evaluated an it has been demonstrated that there will be no negative impacts on the natural features or on their ecological functions. Web address for the Provincial Policy Statement: http:/lwww.mah.gov.on.ca/pagel485.aspx Web address for the Natural Heritage Reference Manual!: http://www.mnr.gov.on.ca/en/Business/LUEPS/Publication/24908l.html