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June 26, 2012 MinutesCOUNTY COUNCIL MINUTES Tuesday, June 26, 2012 The Elgin County Council met this day at the Administration Building at 3:00 p.m. with all members present. Warden Walters in the Chair. ADOPTION OF MINUTES Moved by Councillor McIntyre Seconded by Councillor Mennill THAT the minutes of the meeting held on June 12, 2012 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. PRESENTATIONS Retirement of Margaret Harder: The Warden thanked her for her 35 years of service at Elgin Manor in the nursing department and congratulated her upon her retirement. Retirement of Sandra Tapsell: The Warden thanked her for 35 years of service at Elgin Manor in the dietary and housekeeping departments and congratulated her upon her retirement. Moved by Councillor Marr Seconded by Councillor Jenkins THAT we do now move into Committee Of The Whole Council. - Carried. DELEGATION Danial Dale, member, Plains Baptist Church Board of Trustees, requested Council reconsider a solution for the parking issue at the church. He circulated a hand-drawn map of the church location and surrounding roads. Moved by Councillor Marr Seconded by Councillor McIntyre THAT the report titled "No Parking By-Law Amendment — Sparta Line — REVISITED (First Baptist Church/Plains Church)" dated June 21, 2012 including the opinion from the county's insurer, be deferred; and, THAT staff be directed to hold a site meeting with church staff and the Warden, prepare a sketch and demonstrate the locations of reduced speed limit signs on Sparta Line; and, THAT staff report back to council. - Carried. REPORTS Update on the Elgin County Official Plan Project & Request to Schedule a Public Meeting For the Elgin County Official Plan — Manager of Planning The manager presented the report noting a public meeting is required before the county's Official Plan can be considered for adoption. County Council 2 June 26, 2012 Moved by Councillor Marr Seconded by Councillor Mennill THAT County Council schedule a statutory public meeting for the Elgin County Official Plan on July 24, 2012 at 7:00 p.m. in the County Council Chambers. - Carried. Fiberglass Reinforced Chip Seal — Deputy Director of Engineering Services The deputy director presented a report on the recommended tender to apply the chip seal on portions of County Roads 18 and 42. Moved by Councillor McIntyre Seconded by Councillor Ens THAT Norjohn Contracting and Paving Ltd., be selected for the fiberglass reinforced chip seal tender, Contract No. 6250-12A for a total price of $314,608 exclusive of HST; and, THAT if the cost increases above the tender amount approved by Council by more than 10 per cent, the director will prepare a further report to Council outlining the expenditures; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contracts. - Carried. 2012-2013 Annual Long Term Care Homes Fundin • Announcement — Director of Homes & Seniors Services The director presented the report, noting that the annual funding from the Ministry of Health and Long Term Care for the homes is significantly lower than funds received in previous years. Moved by Councillor Jenkins Seconded by Councillor Couckuyt THAT the Minister of Health and Long Term Care be strongly encouraged to address the lack of funding being provided for the 2012-2013 funding year; and, THAT the Ontario Association of Non-Profit Homes and Services for Seniors be strongly encouraged to continue to advocate on behalf of long term care homes in support of increased funding; and, THAT staff endeavours to identify efficiencies within the 2012 budget to minimize negative year- end performance. - Carried. Long Term Care Task Force on Resident Care and Safety — Director of Homes & Seniors Services The director presented the report outlining the task force's recommendations to ensure residents at homes are free from abuse and neglect. Moved by Councillor Mennill Seconded by Councillor Wiehle THAT the report titled "Long Term Care Task Force on Resident Care and Safety" dated June 19, 2012 be received and filed. - Carried. Kitchen Steamer Replacement: Bobier Villa — Manager of Support Services, Bobier Villa The Director of Homes and Seniors Services presented the report, recommending purchase of a kitchen steamer for Bobier Villa. County Council 3 June 26, 2012 Moved by Councillor Mennill Seconded by Councillor Marr THAT Council approve the relocation of $10,000 from the General and Administrative operating budget to the Dietary capital budget; and, THAT the report titled "Kitchen Steamer Replacement: Bobier Villa" dated June 19, 2012 be received and filed. - Carried. Potential Impacts of Delayed Budget Adoption for the Township of Malahide — Director of Financial Services The director presented the report recommending action to be considered by Malahide Township Council to avoid additional costs regarding the timing of tax notices. Moved by Councillor Mennill Seconded by Councillor Marr THAT County Council send a letter to Malahide Council encouraging the Township to approve its 2012 budget by no later than July 20, 2012, in order to avoid potential costly carrying charges for Malahide (estimated at $15,000 per month), potential additional carrying charges for the other six municipalities who may have to borrow funds while waiting for Malahide budget approval; and, that the additional administrative costs of issuing two sets of tax bills until the capping calculations can be finalized; and, THAT a copy of this recommendation be sent to each municipal partner. - Carried Unanimously. CORRESPONDENCE Item for Consideration 1. Tanya Yoganathan, Realty Disposal Publisher, Infrastructure Ontario, with Realty Disposal Notice for property in Southwold Township. Moved by Councillor Wiehle Seconded by Councillor Jenkins THAT Correspondence Item #1 be received and filed. - Carried. CORRESPONDENCE Items for Information (Consent Agenda) 1. Jim Toye, President, Canadian Association of Municipal Administrators (CAMA), recognizing the dedication of public service and municipal management members. 2. Hon. Dwight Duncan, Deputy Premier, Minister of Finance, acknowledging Council's concern regarding the redevelopment of the St. Thomas Elgin General Hospital. 3. Jeff Yurek, M.P.P., Elgin-Middlesex-London, expressing his concerns regarding the relocation of the St. Thomas ODSP office to London. 4. Hon. Bob Chiarelli, Minister of Transportation, acknowledging Council's resolution in support of Private Member's Bill 27, Gasoline Tax Fairness for All Act, 2011. 5. Bill White, CAO/Clerk, Town of Minto, with a resolution regarding the Source Water Protection Program. County Council 4 June 26, 2012 6. Stephen Casselman, A/Manager, Protection Section, Ontario Ministry of Natural Resources, announcing approval of eleven habitat regulations under the Endangered Species Act. 7. Dennis Travale, Chair, Board of Directors, South Central Ontario Region Economic Development Corporation (SCOR) providing an update on SCOR's recent activities and successes. 8. Mayor Heather Jackson, City of St. Thomas, expressing disappointment regarding the City's appointment to the St. Thomas Elgin General Hospital Board of governors. 9. Hon. Deb Matthews, Minister of Health and Long-Term Care, responding to Elgin County Council's resolution regarding the placement of psychiatric patients in long- term care homes. 10. Brian Masschaele, Director of Community and Cultural Services, expressing appreciation to Polar Imaging Inc. for their donation of a microfilm reader-printer to the John Kenneth Galbraith Reference Library, Dutton. 11. AMO Breaking News bulletin announcing the Ministry of Community Safety and Correctional Services' establishment of a new stakeholder advisory committee, the Future of Policing Advisory Committee. In regard to Correspondence Item #1: The Warden recognized the Chief Administrative Officer (CAO) on the occasion of his 20 plus years as a CAO and presented him with a 20-year pin from the Canadian Association of Municipal Administrators. Moved by Councillor Jenkins Seconded by Councillor McWilliam THAT Correspondence Items #1 - 11 be received and filed. - Carried. OTHER BUSINESS Statements/Inquiries by Members Councillor Couckuyt invited councillors to attend special activities in honour of Aylmer's 125th anniversary this year. Notice of Motion - None Matters of Urgency - None Closed Meeting Item Moved by Councillor Mennill Seconded by Councillor Couckuyt THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Section 240.2 (a) the security of the property of the municipality or local board — Scott D. Avery (Company) Ltd. Lease. - Carried. The Deputy Director of Engineering Services presented the report on the lease. Moved by Councillor Jenkins Seconded by Councillor Marr THAT we do now rise and report. - Carried. County Council Moved by Councillor Mennill Seconded by Councillor McIntyre 5 June 26, 2012 THAT the Warden and Chief Administrative Officer be authorized and directed to sign a lease agreement with Scott D. Avery (Company) for Room #223; and, THAT the lease start on June 1, 2012 for a rate of $14.55 per square foot for year one ($3,492.00) and $14.85 per square fool for 11 months, year two ($3,267.00 for 11 months), plus the HST. - Carried. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Marr Seconded by Councillor Jenkins THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. ¥-LAWS Moved by Councillor Couckuyt Seconded by Councillor Jenkins THAT By-Law No. 12 -15 "Being By-Law to Adopt Optional Tools for the Purposes of Administering Limits for the Commercial, Industrial and Multi-Residential Property Classes" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Wiehle Seconded by Councillor McWilliam THAT By-Law No. 12-16 "Being a By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the June 26, 2012 Meeting" be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor McIntyre Seconded by Councillor McWilliam THAT we do now adjourn at 4:07 p.m. and meet again on July 10, 2012 at the County Administration Building Council Chambers at 9:00 a.m. - Carried. Ma rk—G--.--M.caanalcir---- Chief Administrative Officer. Bill Walters, Warden.