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03 - February 21, 2012 County Council Agenda PackageORDERS OF THE DAY FOR TUESDAY, FEBRUARY 21, 2012 - 9 :00 A.M. ORDER 1st Meeting Called to Order 2nd Adoption of Minutes — January 24, 2012 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations PRESENTATIONS: 9:00 a.m. Retirement Recognition: Anne Murray Barb Shackelton 5th Motion to Move Into "Committee Of The Whole Council" 6th Reports of Council, Outside Boards and Staff 7th Council Correspondence 1) Items for Consideration (None Received) 2) Items for Information (Consent Agenda) 8th OTHER BUSINESS 1) Statements /Inquiries by Members 2) Notice of Motion 3) Matters of Urgency 9th Closed Meeting Items — see separate Addendum 10th Recess 11th Motion to Rise and Report 12th Preliminary Budget Comparison, 2011 Full Year — Report from Director of Financial Services (attached) 13th 2012 Proposed Budget — Report from Director of Financial Services (attached) 14th Motion to Adopt Recommendations from the Committee Of The Whole 15th Consideration of By -Laws 16th ADJOURNMENT NOTICE: LUNCH WILL BE PROVIDED February 26 — 29, 2012 2012 ROMA /OGRA Conference (Fairmont Royal York — Toronto) March 13, 2012 9:00 a.m. — County Council Meeting March 27, 2012 9:00 a.m. — County Council Meeting 1 DRAFT COUNTY COUNCIL MINUTES Tuesday, January 24, 2012 The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present. Warden Walters in the Chair. ADOPTION OF MINUTES Moved by Councillor Mennill Seconded by Councillor McIntyre THAT the minutes of the meeting held on December 13 and 15, 2011, and January 10, 2012 be adopted. Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. DELEGATIONS Steve Knipe, President, St. Thomas Elgin General Hospital Foundation and Dr. Rob Black presented a PowerPoint on the fund - raising campaign for hospital redevelopment. Moved by Councillor Marr Seconded by Councillor Mennill THAT the request for a 4.5 million grant toward the hospital's redevelopment project be referred to the county's budget deliberations; and, THAT the report titled "Request for Support" dated January 24, 2012 be received and filed. - Carried. Lloyd Perrin, Director of Physical Services, Municipality of Central Elgin, presented a PowerPoint on the East Side Servicing Area project. Moved by Councillor McIntyre Seconded by Councillor Ens THAT the staff be directed to review the project and report back to council on February 21, 2012; and, THAT the report titled "East Side Servicing Area, Joint Committee Meeting" dated January 9, 2012 be received and filed. Moved by Councillor Wiehle Seconded by Councillor Marr THAT we do now move into Committee of the Whole. Carried. - Carried. REPORTS Elgin County Museum 2011 Annual Report — Councillor Jenkins The Curator of Elgin County Museum, presented the report, including a list of exhibitions and other activities undertaken during the year. Moved by Councillor Jenkins Seconded by Councillor Wiehle THAT the report titled "Elgin County Museum 2011 Annual Report" dated January 9, 2012 be received and filed. - Carried. Museum Advisory Committee 2012 Appointees — Curator of Elgin County Museum The curator presented the report, recommending a new appointee to the committee. 2 County Council 2 January 24, 2012 Moved by Councillor McWilliam Seconded by Councillor McIntyre THAT Kim Teuscher be appointed to the Elgin County Museum Advisory Committee in the capacity as County Museum Liaison; and, THAT the Warden, on behalf of Council, issue a letter of appreciation to Leta West for her excellent service on the Committee; and, THAT the report titled "Museum Advisory Committee 2012 Appointees" dated January 5, 2012 be received and filed. - Carried. Library Union Database Testing — Library Coordinator The coordinator presented the report on the Ontario Library Consortium proposal to amalgamate information of its 22 member libraries in the consortium's database. Moved by Councillor Mennill Seconded by Councillor Couckuyt THAT the report titled "Library Union Database Testing" dated January 5, 2012 be received and filed. - Carried. 2011 Out -Of- Province Travel — Director of Community & Cultural Services The director presented the report on staff and council travel. Moved by Councillor Marr Seconded by Councillor Jenkins THAT the annual reporting requirement for Out -Of- Province Travel be changed to January to cover the period of the previous year; and, THAT the report titled "2011 Out -Of- Province Travel" dated January 3, 2012 be received and filed. - Carried. Establishing an Ad Hoc Committee on Hospital Redevelopment — Chief Administrative Officer The Chief Administrative Officer presented the report on the establishment and framework for a joint City /County Ad Hoc Committee on hospital redevelopment regarding St. Thomas Elgin General Hospital. Moved by Councillor Marr Seconded by Councillor Couckuyt THAT Elgin County Council agrees with the establishment of a joint City /County Ad Hoc Committee on hospital development with the committee to be comprised of six elected members, three from each council; and, THAT Warden Walters and Councillors McIntyre and Mennill be appointed as the County's representatives. - Carried. Ford Assembly Plant Closure: Economic Impact and Local Action Plan — Administrative Services Coordinator The coordinator presented the document regarding the partnership of the County with the Township of Southwold to undertake a local action plan. 3 County Council 3 January 24, 2012 Moved by Councillor Mennill Seconded by Councillor Ens THAT Elgin County Council approve the document titled "Talbotville Ford Assembly Plant Closure: Economic Impact and Local Action Plan" dated September 21, 2011. - Carried. 2012 Municipal Directory — Administrative Services Coordinator The coordinator presented the report outlining a move from printed directories to electronic circulation. Moved by Councillor McWillam Seconded by Councillor Jenkins THAT Elgin County Council approve the circulation of the annual directory on the county's website and through email. - Carried. Ministry of Health and Long Term Care: 2011/2012 One — Time Funding Announcement — Director of Homes & Seniors Services The director presented the report on funding granted by the provincial government to the three homes: Bobier Villa - $20,000; and Elgin Manor and Terrace Lodge, $30,000 respectively, to be spent on promoting quality care and safety. Moved by Councillor McIntyre Seconded by Councillor Marr THAT the report titled "Ministry of Health and Long Term Care: 2011/2012 One -Time Funding Announcement" dated January 22, 2012 be received and filed. - Carried. Preventative Maintenance: Mechanical Lifts and Tubs — Director of Homes & Seniors Services The director presented the report, outlining the provision of service to items such as mechanical lifts and medical tubs. Moved by Councillor Jenkins Seconded by Councillor Wiehle THAT ArjoHuntleigh Getinge Group be selected for the Homes' preventative maintenance program and the Homes' new aged equipment preventative maintenance program for mechanical lifts and medical tubs at their quoted price of $37,505.75, exclusive of HST for one year; and, THAT the report titled "Preventative Maintenance: Mechanical Lifts and Tubs" dated December 15, 2011 be received and filed. - Carried. Security Upgrades — Director of Engineering Services The director presented the report, outlining tenders submitted for the security upgrades. Moved by Councillor Mennill Seconded by Councillor Wiehle THAT RMB Communications Systems Inc., be selected for the Security Upgrades, Contract #4502 -11 -28 at a total price of $49,686, exclusive of HST; and, THAT if the cost increases above the tender amount approved by Council by more than 10 per cent, the director will prepare a further report to Council outlining the expenditures. - Carried. 4 County Council 4 January 24, 2012 County of Elgin Staff Mileage Rate — Director of Human Resources The director presented the report outlining the mileage rate for staff. Moved by Councillor McIntyre Seconded by Councillor Mennill THAT County Council directs staff to freeze the mileage rate for 2012 at the current level of 49.5 cents per kilometer. - Carried. Council recessed at 10:12 a.m. and reconvened at 10:22 a.m. CORRESPONDENCE Items for Consideration 1. Heather Jackson - Chapman, Mayor, City of St. Thomas, inviting County Council and Staff to participate in a hockey game at Timken Centre on Sunday, March 4, 2012 at 2:30 p.m. to raise funds for United Way Campaign. 2. Beth Schreiner, Office Assistant, Township of Carling, with a resolution seeking support for a private member's bill to pave highway shoulders. 3. Rebecca McLean, Supervisor of Planning, London District Catholic School Board, offering the following surplus school property to the County of Elgin: - St. Thomas More Elementary School Site, 307 Furnival Road, Rodney, Ontario. - St. Anne's Catholic Elementary School, 12,450 square foot parcel of vacant land, St. Thomas, Ontario. 4. C. Anne Greentree, Deputy Clerk, Municipality of Clarington, with a resolution requesting special provincial funding to cover municipal deficits. 5. Fons Vandenbroek, President, Elgin Federation of Agriculture, expressing their concerns regarding the proposed Belmont Solar Project and resolution from Dianne Wilson, Deputy Clerk, Municipality of Central Elgin responding to Ontario Federation of Agriculture concerns. 6. Barbara Wilson, County Clerk, County of Huron, with a resolution requesting the provincial government endorse the recommendations made by the County of Huron's Low Frequency Noise Committee. 7. Roberta Gillard, Secretary- Administrator, Elgin Federation of Agriculture, seeking approval of gold table sponsorship at the Annual Banquet and Awards Presentation to be held on February 4, 2012. 8. John Bolognone, City Clerk, City of Kingston, with a resolution seeking support of the potential impacts of Canadian - European Comprehensive Economic and Trade Agreement (CETA). 9. Elizabeth VanHooren, General Manager, Kettle Creek Conservation Authority, seeking a letter of support for establishment of the Elgin County Clean Water Program. 10. Dan McCormick, Interim CAO, Rainy River District Social Services Administration Board, with a resolution petitioning provincial government to appropriately fund the actual costs associated with Social Housing. The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor Wiehle Seconded by Councillor Ens THAT Elgin County Council accept the invitation from St. Thomas Mayor Heather Jackson - Chapman to participate in a hockey game on March 4, 2012 to raise funds for the United Way campaign. - Carried. 5 County Council 5 January 24, 2012 The following recommendation was adopted in regard to Correspondence Item #2: Moved by Councillor McIntyre Seconded by Councillor Jenkins THAT Correspondence Item #2 be received and filed. - Carried. The following recommendation was adopted in regard to Correspondence Item #3: Moved by Councillor Marr Seconded by Councillor Ens THAT Correspondence Item #3 be received and filed. - Carried. The following recommendation was adopted in regard to Correspondence Item #4: Moved by Councillor Marr Seconded by Councillor Wiehle THAT Correspondence Item #4 be received and filed. - Carried. The following recommendation was adopted In regard to Correspondence Item #5: Moved by Councillor Wiehle Seconded by Councillor Ens THAT Correspondence Item #5 be received and filed. - Carried. The following recommendation was adopted in regard to Correspondence Item #6: Moved by Councillor McIntyre Seconded by Councillor Jenkins THAT Correspondence Item #6 be received and filed. - Carried. The following recommendation was adopted in regard to Correspondence Item #7: Moved by Councillor Marr Seconded by Councillor Jenkins THAT Elgin County Council sponsor a table of eight at the annual Elgin Federation of Agriculture banquet on February 4, 2012. - Carried. The following recommendation was adopted in regard to Correspondence Item #8: Moved by Councillor Mennill Seconded by Councillor Jenkins THAT Correspondence Item #8 be received and filed. - Carried. The following recommendation was adopted in regard to Correspondence Item #9: Moved by Councillor Marr Seconded by Councillor Ens THAT Elgin County Council authorize the Warden to sign a letter of support for the Kettle Creek Conservation Authority's funding application for the establishment of the Elgin County Clean Water Program. - Carried. 6 County Council 6 January 24, 2012 The following recommendation was adopted in regard to Correspondence Item #10: Moved by Councillor Couckuyt Seconded by Councillor Mcllntyre THAT the item be referred to the Director of St. Thomas Elgin Ontario Works and Social Housing for review. - Carried. CORRESPONDENCE Items for Information (Consent Agenda) 1. Bettyanne Cobean, CMO, County of Bruce, supporting the County of Elgin's resolution to the provincial government to encourage the government to establish a multi -year rural and small urban economic development fund for southwestern Ontario. 2. Dan Mathieson, Chair, MPAC Board of Directors: 1) informing Council of the settlement reached between the Municipal Property Assessment Corporation (MPAC) and the Ontario Public Service Employees Union; 2) updating Council on MPAC Assessment Products and Services Delivery. 3. Dennis Travale, Chair, Board of Directors, South Central Ontario Region (SCOR) Economic Development Corporation, with an update on SCOR activities. 4. Shawn McGladdery, with an email thank you regarding County road crews. 5. News Release: Southwestern Ontario Development Fund announcement. Moved by Councillor Mennill Seconded by Councillor Couckuyt THAT Correspondence Items #1 — 5 be received and filed. - Carried. OTHER BUSINESS Statements /Inquiries by Members In response to an earlier question from Council, the county's General Manager of Economic Development updated council on the Ford Action Plan as it relates to plans at the county. Councillor Marr reported the government has sent out notices regarding the OMPF funding. Notice of Motion — None. Matters of Urgency — None. Closed Meeting Items Moved by Councillor Marr Seconded by Councillor Couckuyt THAT we do now proceed into closed meeting session in accordance with the Municipal Act, Section 240.2 (c): a proposed or pending acquisition or disposition of land by the municipality or local board — Satellite Office — Elgin Business Resource Centre. - Carried. In attendance were Ronda Stewart and Delia Reiche of the Elgin Business Resource Centre. The General Manager of Economic Development presented a report on the Satellite Office. Ms. Stewart presented a PowerPoint titled "Building Communities — One Idea at a Time." 7 County Council 7 January 24, 2012 Motion to Rise and Report Moved by Councillor McIntyre Seconded by Councillor Wiehle THAT we do now rise and report. Carried. Moved by Councillor Mennill Seconded by Councillor Couckuyt THAT the County of Elgin enter into a pilot project agreement to operate an Elgin Business Resource Centre satellite office in the eastern portion of the county for a period of one year; and, THAT the 2012 budget of the Economic Development department be increased by $110,000 to provide funds to operate the pilot project; and, THAT the confidential letters of support from the Town of Aylmer and Township of Malahide be received and filed. - Carried. DELEGATIONS (continued) Barbara Arbuckle, Director of St. Thomas -Elgin Ontario Works Department and Social Housing presented a report on the estimated costs of the Ontario Works budget for Elgin County for 2012. Moved by Councillor Mennill Seconded by Councillor Marr THAT the request for funding be referred to the County budget; and, The report titled "Estimated St. Thomas -Elgin Ontario Works Department Budget 2012 for Elgin County" dated January 17, 2012 be received and filed. - Carried. Laura Woermke, Executive Director, St. Thomas -Elgin Public Arts Centre presented the annual report for the Centre and thanked Council and its representatives on the board for their support. Moved by Councillor Jenkins Seconded by Councillor Marr THAT the report titled "Live With Art: It's Good For You — St. Thomas -Elgin Public Art Centre Annual Report 2011" be received and filed. - Carried. REPORTS 2012 Grant Requests — Director of Financial Services The director presented the list of requests for funding. Councillor Ens asked council to give future consideration to Tillsonburg Memorial Hospital regarding funding. Moved by Councillor Wiehle Seconded by Councillor Mennill THAT the grants be approved in principle and included as recommended by Council into the draft 2012 Operating Budget; and, THAT the report titled "2012 Grant Requests" dated January 13, 2012 be received and filed. - Carried. Ten Year Business Plan and Capital Budget — Director of Financial Services The director presented the report, outlining capital projects. 8 County Council 8 January 24, 2012 Moved by Councillor Marr Seconded by Councillor McWilliam THAT the 2012 Capital Budget be approved in principle and finally considered in conjunction with the 2012 Operating Budget; and, THAT the report titled "Ten Year Business Plan and Capital Budget" dated January 13, 2012 be received and filed. - Carried. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor McIntyre Seconded by Councillor Mennill THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY -LAWS Moved by Councillor Jenkins Seconded by Councillor Wiehle THAT By -Law No. 12 -02 "Being a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the January 24, 2012 Meeting" be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor McIntyre Seconded by Councillor Marr THAT we do now adjourn at 12:08 p.m. and meet again on February 21, 2012 at the County Administration Building Council Chambers at 9:00 a.m. Mark G. McDonald, Chief Administrative Officer. 9 - Carried. Bill Walters, Warden. REPORTS OF COUNCIL AND STAFF February 21, 2012 Staff Reports — (ATTACHED) CAP Coordinator and Library Supervisor — PowerPoint Presentation titled "Elgin Community Access Program — Plugging Rural Communities Into the Online World ", Elgin County Library Newsletter, and Elgin County Library Internet Safety Booklet Library Coordinator — 2011 Library Usage and Statistics Report Library Supervisor — Library 2011 Food for Fines Campaign Director of Community and Cultural Services — Funding for Aylmer Library Expansion Study Chief Administrative Officer — Review of Code of Conduct for Municipal Council and Outside Boards Director of Homes and Seniors Services — 2012/2013 CM! Results Director of Homes and Seniors Services — YWCA Agreement and Pool Usage Fees Review Director of Homes and Seniors Services — Falls Prevention and Management Policy -New Director of Engineering Services — Tree Planting Initiatives Director of Engineering Services — Centennial Avenue Servicing (East Side Servicing Area) Director of Engineering Services — Glen Erie Slope Failure Director of Engineering Services — Motor Vehicle Collision Review on County of Elgin Roads — 2011 Director of Human Resources — Employee Benefits Renewal 2012 Financial Analyst — Council and Outside Boards Remuneration and Expenses Purchasing Coordinator — Quarterly Information Report — Contract Awards (October 1, 2011 to December 31, 2011) and Direct Negotiation and Expenditures (January 1, 2011 to December 31, 2011) 10 Et i Ti o .4=-1 n; _c 2...) •� V a3 +- .- C Q s Cl. 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Figures include general circulation of materials, downloadable collections, public computer use, interlibrary loan services, reference services, and membership numbers. DISCUSSION: The following highlights in library usage can be derived from this report: • Increases to hours of operation and staffing in 2011 contributed to greater usage of the library's branches in Straffordville and Port Burwell. Twelve open hours were added in Straffordville, which enjoyed a 7% increase in circulation activity. The branch strategically shifted Saturday open hours and added more morning hours. Three hours were added in Port Burwell, allowing the branch to open on Mondays, which has proven very popular. Port Burwell experienced a 20% increase in circulation activity in 2011. • Although usage of larger branches such as Aylmer and Dutton decreased in 2011, it increased in smaller communities. Recently renovated branches in Rodney (6 %) and Springfield (9 %) are two smaller branches that experienced increased circulation. • Aylmer continues to serve as the library's busiest branch, accounting for 29% of the library system's total of 271,347 circulation transactions. • System -wide circulation decreased by 3.5 %, but remains higher than 2008 levels. • Changes in reporting requirements by the Ministry of Culture, Tourism and Sport led to an increase in the number of reference questions answered by staff for patrons. A total of 25,602 reference questions were answered, 27% of which were related to end -user technology. • Programs and tours accommodated 16,168 participants in 2011, an increase of 5.8 %. 29 • The number of hold requests placed on library materials increased by 108% in 2011 to 88,679. Continued growth in this area suggests that more patrons are enjoying the convenience of requesting materials and being contacted by phone or e -mail when the item arrives. • Renovations at library headquarters created a one -time reduction in the numbers of materials lent to, and borrowed from other library systems as staffing priorities were diverted to the acquisition and processing of new materials in a confined space. • The number of active library card holders decreased by 11 % in 2011 partly as a result of initiatives to clear the database of inaccurate, out -of -date records. CONCLUSION: The attached report informs Council of statistics that summarize use of Elgin County Library collections and services in 2011. Despite a decrease in circulation activity, staff saw more patrons attending programs to help celebrate the year of the library's 75th anniversary. Public libraries continue to witness increased demand for self- service options such as downloadable collections and greater flexibility with online library account management. The library's first full year of offering downloadable eBooks resulted in 2,828 checkouts. This number is expected to continue to rise as more patrons acquire tablets and other eReader devices. The library has recently started promoting access to a number of mobile applications that are compatible with Apple and Android devices that will enable patrons to access authoritative information from the library's subscription databases on- the -go. Technology continues to have a significant impact on service demands. As more patrons enjoy wireless internet services and eBooks, staff are faced with increasingly complex questions from the public looking for information and assistance on how to use a variety of devices and online tools including social networks and creative services. In 2012, the library is looking forward to working with the IT department to increase capacity to provide consistent, reliable access to these services in the branches. At the same time, demands for traditional programs and services including reading clubs, storytime, after school activities, readers' advisory and materials lending remains strong. Staff continue to assess communal needs and are mindful of the importance of balancing traditional and special- interest programs in order to maintain each branch's position as a cultural hub of the community. RECOMMENDATION: THAT the "2011 Library Usage and Statistics Report" dated January 23rd, 2012 be received and filed as information. 30 All of which is Respectfully Submitted Sandi Loponen Library Coordinator Brian Masschaele Director of Community and Cultural Services 31 Approved for Submission Mark G. McDonald Chief Administrative Officer 0 t O o_ a) ct (1) 0 • 1 U) co 65 4 -+ C CO N to) co U) D 2 J Sandi Loponen, Library Coordinator 2010 Circulation Activity by Branch ®Aylmer 6% Bayham 4% 32% ❑ Belmont 7% ❑ Dutton Pt Burwell 10% ®Pt Stanley ® Rodney 2% � 11% o Shedden 16% 7% • Springfield West Lorne 2011 Circulation Activity by Branch 7% oAylmer 6% Bayham 4% 29% ❑ Belmont .\'44., ,- 74 /, , ';;;:c::i/'f, i it i ia.i1',0ii,1 r if)p f) tn 8% ❑ Dutton Pt Burwell ' i ,,, irr ''I' 444111# OPP '' 1 4 ®Pt Stanley 10% ® Rodney 3% 13% 0 Shedden 13% 70/0 ■ Springfield West Lorne Lr.) CO CO CO ti > (3) O N CO 00 O N— If) (3) et 00 N— O LO I,- CO — CO M Q a0 CO 6) LS N O N— O O 00 r N — CO N N— N 0 = >, -a c L y-+ a) a) C a) L V L E c 0 >, a) • O J a) co 0 oo c = - Q �>, mcn-a a).L N O System -wide Circulation Activity Decrease of 3.5% Catalogue Pageview Increase is 10.7% Catalogue Visit Increase is 6.3% Downloadable Collections 0 r 0 N r 0 O r CO O N O N • O M ti CO. r et- Number of eAudiobooks available for download: Number of eAudiobook downloads: Number of eBooks available for download: Number of eBooks downloads: tD ti C a0 et O N N Low. up CO O — • N r N Number of eAudiobooks available for download: Number of eAudiobook downloads: -a as O c O L 0 N a) 7 _a O as > O as -a O O O O mm aD a) 4— 4— O O E E Z Z " Note: Downloadable eBooks were introduced in the last quarter of 2010 IUUUUUI] WI l�d�l�i�t;�;� N fC • 00 CO J CO CO c0 ri ao L J O O Q 1— o a) s 0 NQU) H r CL a) 1- o a) s 0 N Q U) H Interlibrary Loan Decrease of 22% (due to office renovations) a) O 73 U 7 O i O .L+ C N N a) N .0= o O N U aC 'CB• N CO O � • N o d o ✓ r r L N N w N 2010 Holds 2011 Holds LO CO 00 M LO O LO O N N- - CO — - F2 0) C J c .c 0 0) 0) U U co co 0) O 0) M ' N N co 0) 0) 00 LO N 00 P2 0) c J c .c 0 0) 0) U U co co TOTAL HOLDS Holds Activity Increase of 108% REPORT TO COUNTY COUNCIL FROM: Eileen de Jager, Library Supervisor DATE: January 17, 2012 SUBJECT: Library 2011 Food for Fines Campaign INTRODUCTION : Food for fines is a program commonly offered by public libraries to allow library users an opportunity to donate items of benefit to local charity drives in exchange for a reduction in the amount of overdue fines owing to the library. This report is to inform Council of the successful result of the 2011 Food for Fines campaign coordinated amongst the 10 branches of the Elgin County Library. DISCUSSION : The 2011 Food for Fines campaign was the fourth to be coordinated county-wide in order to provide assistance to local Christmas care drives. In addition to the collection of canned goods and items for personal hygiene, money collected for overdue fines during the campaign period was also submitted to local charity drives to be directed where it is most needed. The chart below shows a year-to-year comparison of program results. 20112010 NumberCashNumberCash BranchBranch of Items Donationsof Items Donations 442 $336.30 211 $450.00 AylmerAylmer 355 $174.50 210 $80.00 BayhamBayham 485 $40.00 341 $78.00 BelmontBelmont 393 $231.00 555 $293.50 DuttonDutton 78 $7.10 48 $0.00 Port Burwell Port Burwell 362 $81.70 139 $84.50 Port Stanley Port Stanley 159 $57.50 434 $20.00 Rodney Rodney 315 $25.60 108 $20.80 Shedden Shedden 785 $20.00 299 $55.80 Springfield Springfield 123 $82.30 319 $49.90 West Lorne West Lorne TOTAL 3497 $1056.00 TOTAL 2664 $1132.00 38 The following organizations were the beneficiaries of these donations: West Elgin Caring Cupboard Daffodil Auxiliary, Dutton Christmas Care, St. Thomas Port Stanley Legion Christmas Care Port Stanley Food Bank Corner Cupboard, Aylmer CONCLUSION : This report informs Council that the 2011 County-wide Food for Fines campaign was a success and contributed much needed support for charity drives throughout Elgin County. RECOMMENDATION : That the report “Results of Elgin County Library’s 2011 Food for Fines Campaign” dated January 17, 2012 be received and filed as information. All of which is Respectfully Submitted Approved for Submission Eileen de Jager Mark G. McDonald Library Branch Supervisor Chief Administrative Officer Brian Masschaele Director of Community and Cultural Services 39 40 41 42 43 44 45 46 47 48 REPORT TO COUNTY COUNCIL FROM: Mark G. McDonald, Chief Administrative Officer DATE: February 15, 2012 SUBJECT: Review of Code of Conduct for Municipal Council and Outside Boards INTRODUCTION: Council has recently adopted an updated procedural by-law. Included in said by-law is council’s code of conduct which has not been updated since 2007. Reviewing policies at five-year intervals is important to ensure relevancy. The original code was developed with the assistance of a professional ethics lawyer. This report recommends that Elgin’s code of conduct for council and outside board appointees be updated with professional assistance and that each local municipality be invited to hear and review the report from the recommended advisor for their own benefit. DISCUSSION: A code of conduct is an essential policy for every municipal council. It establishes guidelines and interpersonal standards of conduct and provides a process for resolving complaints about inappropriate behaviour that may arise. While Elgin County Council has never had a formal complaint in reference to the code since its establishment in 2004, it is important that it be current and reflects modern expectations. This can be funded from Council’s “legal-professional” project account. CONCLUSION: It is customary to review policies at five-year intervals. Accordingly, council’s code of conduct should be reviewed and updated to remain current, appropriate and relevant. This is best done by a professional in the field of ethics. This review may be of benefit to local municipalities and an invitation to hear the advisor’s presentation should be extended. RECOMMENDATION: THAT staff be directed and authorized to engage a professional to review and update council’s code of conduct; and, That the cost of said review be allocated to an existing project account under “Legal- professional” services; and, THAT an invitation be extended to constituent municipalities to attend the presentation of the revised policy with a view to adopting a similar policy for their own use. All of which is Respectfully Submitted Mark G. McDonald Chief Administrative Officer 49 REPORT TO COUNTY COUNCIL FROM: Rhonda L. Duffy Director Homes & Senior Services DATE: February 7, 2012 SUBJECT: 2012/2013 CMI Results INTRODUCTION: The Ministry of Health & Long Term Care (MOHLTC) provided notification of the homes’ Case Mix Index (CMI) results for the 2012/2013 funding year. DISCUSSION/CONCLUSION: The CMI is a measure of the overall acuity level of the residents within the home. The funding provided through the CMI is directly linked to the Nursing and Personal Care Envelope. Acuity levels of residents and related funding will fluctuate from year to year, however the “base funding” is set by the MOHLTC. At present the base funding amount received for Nursing and Personal Care per diem (per resident per day) is $86.05, provisions for any type of acuity level increase have not been announced. In previous years the CMI was calculated manually using the Alberta Resident Classification System (ARCS) and has been moving towards the Regulated Utilization Group (RUG-III 34) funding model. The MOHLTC has undertaken a plan for transitioning the Ontario Long-Term Care Home (LTCH) sector from the (ARCS) to RUG-111 (34) for the purpose of adjusting funding for the Nursing and Personal Care envelope. The County of Elgin Homes has received notification of the 2012/2013 CMI scores. The 2012/2013 CMI is formulated based upon data which was submitted from April 1, 2010 to March 31, 2011.For comparison purposes, the previous year’s CMI are shown below: 2011/20122012/2013 Bobier Villa .9847.9993 Elgin Manor 1.02271.0239 Terrace Lodge 1.04081.0034 Acuity levels, which are the basis of the CMI calculation, are dependent upon the amount and type of assistance provided to residents in the areas of personal care needs, i.e., dressing, bathing, eating, toileting, physio therapy, speech language therapy, occupational therapy, restorative care/nursing rehab, etc. The CMI for 2012/2013 is based on the resident care levels documented in 2010/2011. In other words, every resident requires a different level of care and therefore receives a different level of funding according to the assessments and documentation at that time. There will continue to be a fluctuation in the CMI 50 from year to year related to the on-going variation of care needs and resident population mix. RECOMMENDATION: THAT the report titled “2012/2013 CMI Results” dated February 7, 2012 be received and filed. All of which is Respectfully Submitted Approved for Submission Rhonda L. Duffy Mark G. McDonald Director Homes & Senior Services Chief Administrative Officer 51 REPORT TO COUNTY COUNCIL FROM: Rhonda Duffy Director Homes & Seniors Services DATE: January 31, 2012 SUBJECT: YWCA Agreement and Pool Usage Fees Review INTRODUCTION: In a previous report to council the following recommendation was approved:“THAT, Council direct staff to conduct a review of market rates for pool usage fees in the London and St. Thomas area, reporting recommendations back to Council”. The report is being brought forward in conjunction with the request to renew the YWCA Agreement for pool usage. DISCUSSION Prior to 2004, the YWCA paid a “Pool Usage Fee” of $16.00 per hour. Since that time the YWCA has been charged $1.00 annually for use of the pool with the exception of 2011. In 2011, the YWCA added an additional 8 week program for which a fee of $160.00 was charged. At that time, staff informed the YWCA that at the next contract renewal a review of facility costs associated with operating the pool would be conducted and a cost recovery discussion would ensue. Cost Review: Estimated annual costs to operate the pool are as follows: Chemicals 1,695 Hydro 2,791 Water 364 Maintenance Staff 3,531 Housekeeping Staff 4,157 Total Annual Cost 12,538 Monthly Cost 1,045 Current Cost per hour to run pool (based 5.44 on 8 hours per day of operation) Cost for YWCA usage per year/hour(384) 2,089 Cost for YWCA per use (216/2089) 9.67 Indoor Pool Rental Comparisons: HourlyLifeguardNo Lifeguard Est Tillsonburg Community Centre 82.00Yes62.00 Carling Heights – London 59.34No59.34 South London Community Pool 89.01169.01 Chelsey Park – London 50.00No50.00 Boys & Girls Club 95.00255.00 Average Hourly Rental 59.07 52 The YWCA utilises a private pool within the area and pays a fee of $16.00 per use. This amount is in keeping with the last fee the County charged in 2003. In order to ensure at minimum cost recovery for the YWCA’s use of the pool, Council may wish to consider charging a fee of $2,000.00 annually. In discussions with the YWCA Director, this amount would be affordable and not negatively impact the Y’s ability to provide subsidized programs to the community. Council may wish to consider additional pools rentals/fee for use to other organizations versus any type of public pool rental. With public rental/use of the pool Council would need to review liability insurance, employ lifeguards, etc. This could ultimately be costly given the maximum capacity of the pool and the limited use due to it being a therapy pool. An alternative to public rentals may be to advertise an expression of interest to physiotherapy providers and other organizations and establish a contract for pool use. This can provide further ancillary revenues by offsetting costs of operating the pool. Contracted organizations would take on liability concerns, i.e., additional insurance, life guards etc. This agreement would be in addition to the YWCA. CONCLUSION: In response to Council’s direction staff have reviewed current costs of operating the pool at Terrace Lodge and have conducted a comparison of pricing for pool rentals in the St. Thomas/London area. Establishing a pool usage fee for the YWCA of $2,000.00 for the 2012/2013 year is recommended for Council’s consideration. To explore further revenue potential a tender or expression of interest could be advertised the results of which staff would report back to Council. RECOMMENDATION: THAT, Council direct staff to sign the 2012/2013 agreement with the YWCA at $2,000.00, and, THAT, Staff prepare and advertise an expression of interest to explore additional revenue opportunities for pool usage and report results back to Council, and, THAT, the report titled “YWCA Agreement and Pool Usage Fees Review" dated January 31, 2012 be received and filed. Respectfully Submitted Approved for Submission Rhonda L. Duffy Mark McDonald Director Homes & Senior Services Chief Administrative Officer 53 REPORT TO COUNTY COUNCIL FROM: Rhonda L. Duffy Director Homes & Senior Services DATE: January 31, 2012 SUBJECT: Falls Prevention and Management Policy - NEW INTRODUCTION: The Long Term Care Homes Act, 2007 has added requirements which must be incorporated into new and existing policies. The Homes have developed a Falls Prevention and Management policy for Council approval. DISCUSSION/CONCLUCSION: The County of Elgin has held the safety and well-being of its long term care homes residents in highest regard. A new policy is required in regards fall prevention and management. The new policy contains: Falls Prevention and Management policy and procedure - New Appendix A: Interventions/Strategies to Reduce Risks for Falls Appendix B: Overview of Process for Falls Prevention Appendix C: Managing a Fall: Post Fall Assessment and Management Algorithm Appendix D: Post Fall Screen for Resident/Environmental Factors Appendix E: Falls Training Test Appendix F: Foot ware Guidelines Falls Prevention and Management Brochure The policy contents have been review by nursing management staff and the Medical Directors for the Homes. Information and policy recommendations from the Ontario Association of Non-Profits Homes and Senior Services have also been included. RECOMMENDATION: THAT the policy titled “Falls Prevention and Management” be approved as drafted and, THAT the report titled, “Fall Prevention and Management Policy – NEW” dated January 31, 2012 be received and filed. Respectfully Submitted Approved for Submission Rhonda L. Duffy Mark G. McDonald Director Homes & Senior Services Chief Administrative Officer 54 HOMES AND SENIOR SERVICES POLICY & PROCEDURE NUMBER: DEPARTMENT Nursing SUBJECT: Falls Prevention and Management : APPROVAL DATE: ___________ REVISION DATE:___________ Page 1 of 5 PURPOSE : 1. Early identification of residents at risk for falls. 2. To reduce the number of falls, the severity of harm from falls and the number of falls that result in emergency department visit. 3. To identify and reduce or eliminate environmental and health risk factors for residents through best practice strategies and interventions. 4. To ensure appropriate interdepartmental post-fall investigation and reassessment of the resident care plan. DEFINITION: All staff will understand and apply the following definition(s) of a fall: A fall is any unintentional change in position where the resident ends up on the floor, ground, or other lower level (Resident Assessment Instrument (RAI) RAI-MDS 2.0 User’s Manual, Canadian Institute for Health Information, September 2010). It includes witnessed and un-witnessed falls; includes if resident falls onto a mattress placed on the floor; includes whether there is an injury or not. A near fall/near miss are a sudden loss of balance that does not result in a fall or other injury. This can include a person who slips or trips that does not result in a fall or other injury. This can include a person who slips, stumbles or trips but is able to regain control prior to falling. An un-witnessed fall occurs when a resident is found on the floor and neither the resident nor anyone else knows how he or she got there. Serious injury includes: fractures, laceration-requiring sutures, and any injury requiring assessment in Emergency or admission to the hospital. PROCEDURE: Registered Nursing Staff 1. A fall risk assessment will be completed using the Fall Risk Assessment Tool (MDS Assessment Instrument Section J (4) on all residents, within 24 hours of admission/readmission. Reassessment occurs quarterly and whenever there is a change in the resident’s health status which puts them at increased risk for falling 55 HOMES AND SENIOR SERVICES POLICY & PROCEDURE NUMBER: DEPARTMENT Nursing SUBJECT: Falls Prevention and Management : APPROVAL DATE: ___________ REVISION DATE:___________ Page 2 of 5 (2 falls in 72 hours, more than 3 falls in 3 months; more than 5 falls in 6 months, significant change in health status and falls resulting in serious injury). 2. Determine the resident’s level of risk as Low or High. Any risk should be care planned and treated. - Appendix A-Interventions/Strategies to reduce risk of falls. 3. An interdisciplinary plan of care will be initiated to address residents identified with a risk for falling within 24 hours of admission utilizing Appendix A (Interventions/Strategies to Reduce the Risk of Falls) and Appendix B (Overview of Process for Falls Prevention and Management) as a guide. The plan of care will be reviewed and revised as required following any change in status that puts them at increased risk of falling and quarterly. 4. The care plan will continue to be updated based on the RAI-MDS 2.0 assessment and completed within 7 days after admission. 5. Assess for and implement nursing restorative/rehabilitation activities as part of RAI- MDS 2.0 care planning. 6. Communicate to the team, the resident/SDM whenever there is a significant change to the care plan regarding falls prevention and /or risk mitigation/management. Health Care Aides (HCA)/Personal Support Workers (PSW) 1. Follow the interventions as outlined on the care plan. 2. Assist and report any resident who is unsteady. 3. Report behaviours that indicate pain and confusion. Physiotherapist: 4. Assess residents identified as being at risk for falls using one or more of the following assessment tools –Functional Reach Test, Timed Up and Go Test, Timed Chair Stand (30 sec) Test, Rapid Step Test (2 minutes) and Tinneti Scale or Berg Balance Scale. 5. Implement and share strategies that can be used by the interdisciplinary team to promote resident independence and safety. 56 HOMES AND SENIOR SERVICES POLICY & PROCEDURE NUMBER: DEPARTMENT Nursing SUBJECT: Falls Prevention and Management : APPROVAL DATE: ___________ REVISION DATE:___________ Page 3 of 5 6. Recommend equipment, supplies, devices and assistive aids to prevent falls 7. Recommend care plan strategies for nursing restorative/rehabilitation interventions. Physician/Pharmacist: 1. Conduct a medication review quarterly. 2. Consider a bone supplement. 3. Refer to specialists if required. Recreation Staff: 1. Engage the resident in meaningful activities ensuring the level of activity is safe and the equipment and level of supervision meet the resident’s individual needs and wishes. 2. Contribute to nursing restorative/rehabilitation activities identified on the care plan in collaboration with nursing. Fall and Post Fall Assessment and Management When a resident has fallen, the resident will be assessed regarding the nature of the fall and associated consequences, the cause of the fall and the post fall care management needs. Witnessed Fall: Person witnessing the fall or finding the resident after the fall shall: 1. Notify the registered nursing staff. Do not move the resident until assessed by registered staff. Registered staff will: 1. Follow the “Managing a Fall: Post Fall Assessment and Management ” – 57 HOMES AND SENIOR SERVICES POLICY & PROCEDURE NUMBER: DEPARTMENT Nursing SUBJECT: Falls Prevention and Management : APPROVAL DATE: ___________ REVISION DATE:___________ Page 4 of 5 Appendix C. Complete the head to toe assessment. 2. Notify the attending physician, Manager of Resident Care, Power of Attorney/Substitute Decision Maker of the fall, interventions and status of the resident. 3. Initiate head injury routine for all unwitnessed falls and witnessed falls that have resulted in a possible head injury or if the resident is on anticoagulant therapy. (Use neurological flow sheet). 4. Complete the fall section in the risk management tab of Point Click Care (date, time, location of incident; resident status; contributing factors; assessments (pain, head to toe, falls risk) completed) to determine the contributing factors and resulting interventions associated with the fall and to prevent further falls. MDS RAI coordinator/back up will ensure follow up in Point Click Care and ensure the care plan is updated to reflect post fall interventions and close the risk management record. 5. If the resident is transferred to hospital or is admitted to the hospital a MOHLTC critical incident report must be initiated by Manager of Resident Care. 6. Complete a “Post Fall Screen for Resident/Environmental Factors” – Appendix D. Review the fall prevention interventions and modify the care plan in collaboration with the interdisciplinary team. 7. Communicate to all shifts that the resident has fallen and share details regarding the interventions initiated. 8. Emphasize the details of the fall, interventions, and outcomes and stress the need for ongoing follow-up in subsequent shifts at report. This assessment should include neurovital signs, pain, skin integrity and changes in mobility. 9. Complete a referral to physiotherapy indicating information regarding the fall and resident status. 10. Arrange a multi-disciplinary care conference for residents who fall frequently as indicated by 2 falls in 72 hours, more than 3 falls in 3 months, and more than 5 falls in 6 months. 58 HOMES AND SENIOR SERVICES POLICY & PROCEDURE NUMBER: DEPARTMENT Nursing SUBJECT: Falls Prevention and Management : APPROVAL DATE: ___________ REVISION DATE:___________ Page 5 of 5 11. Staff Training and Education for direct care staff/resident/family/personal representative. a) Falls prevention and management program training annually with test (for staff) Appendix E. b) Footwear guidelines – Appendix F c) Brochure for residents and families- Appendix- G Evaluation : 1. The homes Falls Prevention and Management Team will review the quarterly falls analysis to identify trends and patterns related to falls and determine subsequent interventions for individual residents. 2. Fall Management statistics will be reported to Continuous Quality Improvement Team for review and discussion. References: Registered Nurses’ Association of Ontario . (2005). Prevention of Falls and Fall Injuries in the Older Adult.(Revised). Toronto, Canada: Registered Nurses’ Association of Ontario. [On-line]. Available:www.rnao.org/bestpractices OANHSS- Ontario Association for Non-Profit Homes and Services for Seniors Fall Prevention and Management Program Policy, Procedures and Training Package 59 HOMES AND SENIOR SERVICES APPENDIX A: INTERVENTIONS/STRATEGIES TO REDUCE RISKS FOR FALLS Risk Interventions/Strategies Low Falls Risk Orientate resident to unit (e.g. washroom) and mechanisms (e.g. call Must Do: bell, phone) Ensure commonly used items are within reach (e.g. tissues, water) Place resident’s bed at lowest position If resident uses visual or hearing aids, ensure they are clean (glasses) and batteries are inserted properly (hearing aid) Wheel locks on chair and bed are on and operational (as per care plan) Keep environment uncluttered (remove excess equipment and supplies from room and hallway) Provide resident/family/POA/SDM/ re information re safety and risks. (e.g. Footwear Guidelines) Lighting conductive to both activity and rest (e.g. pathway to bathroom) Ensure proper footwear (refer to Footwear Guidelines) Ensure mobility aids (canes, walker) are accessible Ensure proper transfers (e.g. does resident need 1 person or 2 person assistance?) Establish toileting routine Risk Interventions/Strategies All strategies listed for low falls rate PLUS: High Falls Risk Must Do: Communicate fall risk to all staff Conduct balance and strength assessments Review medications for potential fall risk. Refer to Medication list. Evaluate treatment for pain Ensure that all staff are aware of strategies to prevent/minimize falls High Falls Risk Interventions/Strategies Consider Doing: Hip protectors Reviewing the need for bedrail use (Caution: if the intent is to restrain, the bedrail will be considered a restraint) Strongly recommending involvement in an exercise program Utilizing alternatives to using restraints (reference Restraint Policy) Collaborating with resident/POA/SDM – engage in fall prevention strategies as able (one on one, stagger visits) Consider use of fall mat, bed/chair alarm. Adapted from: OANHSS LTCHA Implementation Member Support Project Fall Prevention and Management Program. 60 HOMES AND SENIOR SERVICES APPENDIX B: OVERVIEW OF PROCESS FOR FALLS PREVENTION AND MANAGEMENT Fall Prevention - Environmental Safety Scan - on slippery floor - Adequate lighting - no clutter Indentify Resident at Risk Pre-Admission - Review CCAC note Not at Risk At Risk - Interview Family On Admission Assess for risk of falling Normal Activities Intervention (e.g. MDS Assessment Instrument Section) Health Changes Nurse/ PT Conduct Fall Assessment Physio Activation Family Nursing Physician Pharmacist - Refer to PT - Assess mobility - Medication - Engage - Appropriate - Place high risk logo on - Gait/Balance Reviewresidents in footwear mobility aid and transfer - Transfers - Consider bone supervised - Appropriate logo-Appropriate eyeglasses / supplement activities - Customize Care Plan mobility aide hearing aid - Regular Safety Checks Document (resident chart, MDS, care plan) Adapted from Yee Hong OANHSS LTCHA Implementation Member Support Project Fall Prevention and Management Program. 61 HOMES AND SENIOR SERVICES Appendix C: Managing a Fall Post Fall Assessment and Management Algorithm Resident Falls or is Found on Floor Call for help – ie. Registered Staff DO NOT MOVE RESIDENT Take note of position of resident and surrounding environment If possible, remain with resident until help arrives Nursing Immediate Assessment Airway, Breathing, Circulation and Vital Signs Level of Consciousness Pain/numbness, headache, back, leg, hip pain, decreased sensation Bleeding, bruising, swelling, fluid loss from nostrils, ears No Injury Apparent/Suspected Apparent/Suspected Major injury (requires medial intervention) * Neurochecks for un- Minor Injury Assess type and degree of injury witnessed falls ( skin tear, bruising) Call 911 / ambulance / EMS If resident can independently *Neurochecks for un- Obvious head injury – send to ER for get up off the floor, allow witnessed falls assessment. them to. If not, use Use nursing judgment re: Notify MRC to initiate Critical Incident mechanical lift and 2 staff ability to weight bear and report transfer. Provide comfort measures and reassurance Remain with resident until EMS arrives Suspected Fracture Lower Limb DO NOT USE MECHANICAL LIFT! Stabilize / Immobilize lower limb, Make resident comfortable Do not move resident If suspected hip, leg, pelvis, back, neck, spine injury – Stay with resident – provide reassurance Upper Limb Stabilize / Immobilize limb. Assist resident to bed. Assess Resident *For all suspected fractures provide reassurance and comfort while supporting affected area. *Clinical symptoms of acute subdural hematoma associated with major head Suspected Head Injury trauma can develop 24-48 hours; sub-acute subdural hematoma associated with and unwitnessed falls less severe head trauma can develop 48 hours – 2weeks. Head CT scan Q15 min x 1hr recommended for individuals over 65 years of age who suffer a concussion – Q30 min X 2 hr consult with physician. Q1hr x 4 hr Continue to assess resident Q4hrs x 8 Document effect of the fall Q8hrs x 3 days Notify resident’s contact person Daily x 1 wk Notify physician Note-post ER assessment Notify MRC resume neurochecks as Update care plan per protocol Special consideration if Adapted from:WRHA PCH Program taking anticoagulants 62 HOMES AND SENIOR SERVICES APPENDIX D: POST FALL SCREEN FOR RESIDENT/ ENVIRONMENTAL FACTORS Resident Name: Rm #: ______________________________________ ___________ Date of Fall: Date of Assessment ___________________ :______________________ Yes NoNot Nursing Actions to Applicable prevent Assessment reoccurrence This checklist is designed to assist in determining WHY the resident fell? Was the call bell in reach? Was the environment cluttered? Was the clutter on the floor? Was the resident wearing footwear? (Proper fit, non-slip soles, etc.) Was the residents’ mobility aid in appropriate working condition and were they using it? Were commonly used items within reach of the resident? Was the resident confused) or a recent change in cognitive status in last 1-3 days? (consider using a bed sensor alarm, or positioning resident in easily observable area Was the resident wearing their glasses and were they clean? Was the resident wearing their hearing aid and do the batteries work? Does the resident have equal/appropriate muscle strength? (in legs and arms). Consider referring to physiotherapy Was the bed at the lowest position? Was resident wearing hip protectors? (Assess need for hip protectors) Was the resident feeling dizzy (when they sit up/stand up)? Consider taking BP, referring to physician, having medications reviewed or other underlying health conditions assessed. Update care plan with interventions and communicate to care team. Does the resident present with possible UTI or other infection? Refer to physician. Did resident have a change in medication in the last 3 days? Refer to physician. Was alcohol a factor at the time of the fall? Refer to physician Was hot weather or dehydration a factor at the time of fall. Refer to dietician, push fluids. Registered Staff Signature:_____________________________ Date:_________________ Adapted From: OANHSS LTCHA Implementation Member Support Project Falls Prevention and Management Program. 63 APPENDIX E: FALLS TRAINING TEST TRUE or FALSE 1. Falls are the #1 cause of death in the elderly. T F T F 2. 40% of admissions to nursing homes are the result of falls. 3. Fall risk assessments should be preformed on all admissions T F 4. Anytime there is a change in the resident’s treatment, medication T F or condition, the fall assessment should be updated. 5. A fall is an event that results in a person coming to rest T F inadvertently on the ground or floor or other lower level. 6. If a resident trips but does not fall, is it still considered a fall. T F 7. New admissions are at higher risk of falling. T F 8. With a well-established fall prevention plan, it is not necessary to T F include the resident or the family and friends in fall efforts. 9. Electronic monitors which activate all lights and/or an audible T F alarm when the patient exits the bed, are effective as fall prevention tools, and many help reduce restraint use. 10. Restraining a resident is a good way to minimize falls. 11. Only residents who have been identified as being high risk of T F falling need to have prevention interventions in place. 12. Identifying the cause of the fall is critical to preventing the fall T F from happening again. 13. The first thing you do when a resident has fallen is get them into T F bed so you can assess them. 14. Each fall must be communicated to all staff members. T F 15. The nurse really only needs to involve nursing staff in T F determining the cause of the fall or interventions to prevent reoccurrence of falls. 16. The Reg. staff is responsible for documenting the fall only on T F the progress notes. 17. Relocating a patient to a new room may increase their risk of T F falling. 18. Name 3 things you can do for the resident in order to prevent falls 1) __________________________________________________________ 2) __________________________________________________________ 3) __________________________________________________________ Signature:_______________________ Position:______________________ Adapted From: OANHSS LTCHA Implementation Member Support Project Falls Prevention and Management Program. 64 HOMES AND SENIOR SERVICES APPENDIX F: FOOTWARE GUIDELINES HeelHave a low heel (e.g. less than 2.5 cm) to ensure stability and better pressure distribution on the foot. A straight through sole is also recommended. Have a broad heel with good round contact. Have a firm heel counter to provide support for the shoe. SoleHave a cushioned, flexible, non-slip sole. Rubber soles provide better stability and shock absorption than leather soles. However rubber soles do have a tendency to stick on some surfaces. Weight Be lightweight. Toebox Have adequate width, depth and height in the toebox to allow for natural spread of the toes. Fastenings Have buckles, elastic or Velcro to hold the shoe securely onto the foot. Uppers Be made from accommodating material. Leather holds its shape and breathes well however many people find walking with shoes with soft material uppers are more comfortable. Have smooth and seam free interiors. Safety Protect feet from injury. Sharpe Be the same shape of the feet, without causing pressure or friction on the foot. Purpose Be appropriate for the activity being undertaken during their use. Sports or walking shoes may be ideal for daily wear. Slippers generally provide poor foot support and may only be appropriate when sitting. Orthoses Comfortably accommodating orthoses such as ankle foot orthoses or other supports if required. The podiatrist/orthotist or physiotherapist can advise the best style of shoe if orthoses are used. This is a general guide only. Some people may require the specialist advice or podiatrist for the prescription of appropriate footwear for their individual. Adapted From: OANHSS LTCHA Implementation Member Support Project Falls Prevention and Management Program. 65 REPORT TO COUNTY COUNCIL FROM: Clayton Watters, Director of Engineering Services DATE: February 6, 2012 SUBJECT: Tree Planting Initiatives INTRODUCTION: Elgin County in 2011 initiated the first step in its building maintenance program to undertake a native specimen tree planting program that over the years will assist the County in replacing aging trees on the property with all of the inherent conservation (both natural and for energy purposes), aesthetic and valuable benefits of tree planting. BACKGROUND: The county has enjoyed a long-term relationship with Kettle Creek Conservation Authority (KCCA) in regard to the important work undertaken by the Elgin County Tree Commissioner and Weed Inspector. The county garnered the expertise of the KCCA for the tree planting program through the Commissioner who tested the soil, recommended appropriate tree selections, and assisted with the purchase and planting of the trees. In April, the Deputy Warden participated in the annual spring St. Thomas-Elgin Arbor Week international tree planting program for the first time by planting a native species tree at the County’s administration building property. In September, the county participated in the first national Tree Day in Canada by planting a second native species tree, also on the administration property. The county also participates on the Arbor Week committee and is represented there by a staff member, as is the KCCA. The county is committed to a planting program over the next 10 years to ensure the greening and re-stocking remains intact. The goal is to continue the purchase of two native species each year at an annual cost of approximately $250, contained in the operations budget of the engineering department, for the administration building site. In discussion with the KCCA, there is consideration to complete a modest plan for tree plantings on other County properties, including property adjacent to 450 Sunset Drive, St. Thomas, to the south. There are a number of financial incentives available for tree plantings, including programs through the KCCA. 68 CONCLUSION: By partnering with the KCCA, Elgin County can continue to build on its tree planting initiative and enjoy the conservation and aesthetic benefits derived from this program. RECOMMENDATIONS: THAT Elgin County Council support the partnership with the Kettle Creek Conservation Authority in its ongoing tree planting initiative, part of the property maintenance program; and, THAT staff be directed to seek funding opportunities for tree plantings; and, THAT the report titled “Tree Planting Initiatives” dated February 6, 2012 be received and filed. All of which is Respectfully Submitted Approved for Submission Clayton Watters Mark G. McDonald Director of Engineering Services Chief Administrative Officer 69 REPORT TO COUNTY COUNCIL FROM: Clayton Watters, Director of Engineering Services DATE: January 16, 2012 SUBJECT: Centennial Avenue Servicing INTRODUCTION: A presentation by the Municipality by Central Elgin to County Council on January 24, 2012 outlined a proposal for the East Side Servicing Area (ESSA). The presentation highlighted concerns of the lack of services in the study area. The study area is centred at Centennial Road from Elm Line to Talbot Line. The ESSA recommendation is to provide full services (sanitary, storm and water) to the affected area. Central Elgin is requesting, “that the County of Elgin review the project and provide feedback to Central Elgin on it’s position regarding Centennial Avenue road and storm sewer costs”. The County of Elgin share of the $24.31 million project is estimated at $3.75 million, to upgrade the road and storm sewer from Elm Line to Talbot Line. This report will briefly discuss the history of the road and options for the County of Elgin to consider. DISCUSSION: In order to discuss this topic thoroughly a complete review of existing conditions and needs from a County perspective is essential to determine the best future direction. The review of the past will be divided into relevant technical topics such as traffic analysis, safety review, drainage and the future capital plan. Traffic Analysis Centennial Avenue between Elm Line and Talbot Line is 1.6 kilometres in length; is defined as a Class 3 road by the Provincial Minimum Maintenance Standards and has an average annual daily traffic of volume of 5,000. The roadway has two, 3.5 meter lanes for traffic and 1.0 meter partially paved shoulders. 70 The creation of the future intersection of Wellington Street extension and Centennial Avenue will require intersection improvements including the construction of a parallel lane to accommodate left turn improvements and tapers north and south of the future intersection location. A signalized intersection may also be required 300 meters south of Talbot Street and would be subject to a justification analysis. The appropriate ductwork would be installed as part of the intersection improvement for the electrical wiring required by the future traffic signal construction if/when needed by the justification analysis. The decision to connect Wellington Street to Centennial Avenue would be determined by the City of St. Thomas when a development application in the area is submitted and considered for approval on both sides of Wellington Street extension between Hedges Court and Centennial Avenue. Capacity is defined as the maximum hourly flow at which vehicles can reasonably be expected to pass a point at any given time. Capacity has six levels and Centennial Avenue is a Level of Service “B” which is an acceptable, functioning level of service meeting the present and future needs of the County of Elgin. Safety Review There have been four collisions in the last six years, along this stretch of road. The County of Elgin has a history of approximately 0.8 collisions per million kilometres driven, which is half the provincial average. This road section has a collision rate of 0.37 collisions per million kilometres driven, an extremely low rate. Simply stated, the road has a very safe history. Road Drainage Roadside drainage is comprised of a system of surface culverts to convey road surface water to municipal drain outlets. The municipal drainage systems are designed for 20 mm of rainfall per 24 hours. The system, while not ideal, prevents flooding on the roadway. This type of drainage design is used in rural and suburban areas. The roadway is an elevated design to benefit winter control activities and to reduce or eliminate roadway flooding. Capital Plan Improvements to Centennial Avenue are presently not required and therefore not included in the 10 year capital business plan adopted by Council. The depreciated present value of this section of road is $700,000, meaning the road retains useful life. Eventually, road improvements will be required on this road section, and likely forecasted to be completed between 11 to 15 years from today. At that time, Centennial Avenue will have its asphalt surface removed and replaced and surface culverts will be replaced. The estimated cost in 2012 dollars is $500,000 for these proposed future works. 71 Therefore, the environmental scan concludes that the existing road meets the County’s requirements for traffic capacity, safety, structural integrity and drainage. When the current road components exhaust their lifecycle, they are planned to be replaced to the existing rural road design section. An urban road design with curbs and storm sewers is not required, nor is it the most cost effective solution. Central Elgin’s Request The Municipality of Central Elgin has requested that, “the County of Elgin review the project and provide feedback to Central Elgin on its position regarding the Centennial Avenue road and storm sewer costs”. The Municipality of Central Elgin through its East Side Servicing Area Study, has proposed a design solution that completely reconstructs Centennial Road to an urban road design at an estimated cost to Elgin County of $3.75 million. Staff has the following comments and concerns with the proposed solution and the County’s participation. Not contemplated in the 10-year Business Plan This report has described the current state of Centennial Avenue from a County Road perspective through an environmental scan. That analysis has determined that there is no need for improvements at the present time and therefore none have been identified the County’s 10 Capital Plan. When future improvements are required, those works will involve replacing the existing road asphalt and surface culverts at a cost of only $500,000, not $3,750,000. Shared Projects and Timing The environmental analysis purposely focused on the County’s road needs, and not any needs the municipality may have for servicing the area. While the County consistently cooperates and coordinates its capital works with our municipal partners, it does not base its capital investment decisions on the needs of local services. In some instances, it is technically and financially beneficial for both the County and the local municipality to jointly complete projects together. For example, in the past, the County has participated with municipalities to reconstruct its road at the same time local municipal servicing projects were completed. These examples include work in: Eden, Stratfordville and Belmont. In most cases however, needs, budgets, timelines and other Council priorities do not synchronize. Fortunately, most County roads are rural and local services can be installed in roadside ditches without disruption to County infrastructure. In most cases in urban or semi-urban areas, County road work is deliberately delayed to some time after local servicing work is completed to allow for settling. Usually, the need for road improvements does not coincide with the local municipality’s need to install or replace their infrastructure. This allows time for excavated trenches to settle and problem 72 areas to be re-excavated. It is always the preference of the County to complete its road improvements after underground work has been completed to extend the life of the finished product and maximize the County’s investment. The County itself attempts to install underground infrastructure one year prior to completing surface works for these same reasons. The County communicates its project plans with local municipalities to ensure surface works are not completed prior to local sub-surface works. For example, resurfacing in the Village of West Lorne and the Town of Aylmer is situated in the Capital Plan to occur after local sub-surface projects are completed. This order of work should be followed for Centennial Avenue as well. The County will complete its road improvements when they are required, and after local underground work is completed. Otherwise, a precedent could be set whereby local municipal projects could dictate when and how County road work was completed. The Precedent Council should be made aware that advancing a road project a decade or more ahead of schedule and at a comparably higher cost than required, may set an unwanted precedent for future projects. By allowing works to proceed that are not necessary and at an accelerated pace, Council may have a difficult time refusing similar requests in the future, thereby making capital and financial planning difficult if not impossible. For example, recently the Municipality of West Elgin performed underground infrastructure works on Queens Line (County Road #104). Since road work was not required in the foreseeable future on this stretch of County road, the municipality, not the County was required at its cost to restore the road after the servicing work was completed. To be fair, if the Municipality of Central Elgin’s proposal for road work on Centennial Avenue was permitted, then the Municipality of West Elgin would have a case for reimbursement for work it did on Queens Line. ESSA Study Central Elgin’s East Side Servicing Study was initiated with the primary goal of servicing industrial and commercial lands to spur economic development in 1998. At that time, the study’s secondary goal was to service existing residential properties that utilize private septic systems. Now, 14 years later, the study has reversed its goals, to focus on retroactive sanitary residential servicing first, then to service new industrial and commercial lands. Central Elgin has indicated that there are nine identified septic issues in this area out of an approximate 250 properties in the service area. The total cost to service this area with full services is $24.3 million or approximately $100,000 per residential property serviced. The County of Elgin has been requested to fund the storm sewer servicing ($1,990,000) and the road construction ($1,763,000). 73 As part of the study, Central Elgin completed a value engineering review of the proposed project against the study’s goal and the benefit of its implementation costs. Staff has not seen this review and can only comment on the County’s portion to the project and its value for Centennial Avenue from a County road’s perspective. As previously stated, the existing road section does not require any work at this time and an urban road section is not currently contemplated. Although staff cannot justify the cost/benefit for Centennial Road as proposed, the Municipality of Central Elgin may have other options to proceed with implementation without the County’s participation. One option may be to excavate as little of the roadway as possible and reinstate what was disturbed to its original condition. This would allow Central Elgin to proceed with their project, and not involve the County financially. Another option would be for Central Elgin to finance the County portion of the project to the degree they would prefer at the estimated amount (3.75m). If Central Elgin decided to proceed by disturbing the road surface as minimally as possible, then the County would re-evaluate the condition of Centennial Avenue upon completion of the final stage of servicing with the possibility of advancing road resurfacing and culvert replacement shortly thereafter. Financial Considerations If County Council chose to participate with the Municipality of Central Elgin’s ESSA project, and contribute $3.75 million to reconstruct Centennial Avenue, a financial plan would be required. There are at least two options for Council to consider to fund the project. The first option would be to borrow the funds and the second option would be to re-prioritize the 10-year Capital Plan. Borrowing to Fund Project It would cost the County $400,000 annually to pay interest and principal on a $3.75 million loan leaving $500,000 remaining principal at the end of the ten years. The remaining th principal could then be paid off from the 11 year of the normal Capital Plan since work on Centennial would be contemplated at that time. This alternative would result in an incremental 0.5 – 0.6% levy increase in each of the next three years. Re-prioritize the 10 year Capital Plan Another alternative to financing the project would be to defer planned projects in the 10 year Capital Plan to accommodate the reconstruction of Centennial Avenue following the ESSA project staging. 74 Deferring projects would mean that critically timed improvements would be delayed, causing more expensive solutions to be completed. For example, if a road is scheduled to be resurfaced with micro-surfacing, a delay of three years could result in deterioration that necessitates asphalt resurfacing instead at a much higher cost. If asphalt resurfacing is delayed, asphalt recycling or complete reconstruction could be triggered. Also, projects such as the Dexter Line relocation could be delayed that may cause the existing road to be closed before the new road is constructed. And finally, some projects identified in the 10 year plan would be bumped off the list altogether. CONCLUSION: A review of the current condition and functionality of Centennial Avenue indicates reconstruction, as proposed by Central Elgin, is not required and would set an unwanted precedent for the future. Options may exist for the Municipality of Central Elgin to proceed with the project while not involving the County of Elgin financially. Staff will evaluate the condition and level of service of Centennial Avenue once underground servicing is complete and may advance proposed improvements at that time. RECOMMENDATION: As determined by council. All of which is Respectfully Submitted, Approved for Submission, Clayton Watters Mark G. McDonald Director of Engineering Services Chief Administrative Officer 75 REPORT TO COUNTY COUNCIL FROM: Clayton Watters, Director of Engineering Services DATE: January 16, 2012 SUBJECT: Glen Erie Slope Failure INTRODUCTION: In early December 2011 Glen Erie Line received a significant amount of rainfall in a short amount of time. Through a series of events the water from the rainfall caused a partial slope failure on Glen Erie Line west of Godby Road. Due to the slope failure, staff reviewed the area daily until repairs were completed to ensure public safety. Engineering staff employed the services of a local contractor to complete the project. DISCUSSION: On December 1, 2011 a significant amount of rainfall occurred in a relativity short time frame. The rainfall caused the upstream private dam to breach. The water from the rainfall and the water from the private pond caused an excessive amount of moisture to enter the road sub structure. The increase in water content on the road soils reduced the road’s structural capacity and a small portion of the road slope failed which reduced the road structural capacity. The County of Elgin was advised of the situation by the Municipality of Bayham shortly after December 1, 2011. The reduced structural capacity of the road forced engineering staff to complete emergency repairs. The emergency repairs included: adding additional structural fill on both the north and south road slopes; minor repairs to the catch basin on the south side of the road; and extending the drainage infrastructure on the north side of the road. A local contractor completed the above works at a cost of approximately $26,000. The monies were allocated from efficiencies within the 2011 capital program through the Culvert Rehabilitation Capital project account. Some minor restoration works will be completed in the spring, such as top soiling and seeding. 76 CONCLUSION: A significant rainfall on Glen Erie Line caused a private pond to breach, which caused the road sub structure to partially fail. Once notified by the Bayham road staff, County engineering staff reviewed the area daily to ensure the safety of the travelling public was not impacted. Approximately $26,000 was spent of the project which was allocated from efficiencies in the Capital program. RECOMMENDATION: THAT this report, “Glen Erie Line – Slope Failure” dated January 16, 2012 be received and filed. All of which is Respectfully Submitted, Approved for Submission, Clayton Watters Mark G. McDonald Director of Engineering Services Chief Administrative Officer 77 REPORT TO COUNTY COUNCIL FROM: Clayton Watters, Director of Engineering Services DATE: February 8, 2012 SUBJECT: Motor Vehicle Collision Review on County of Elgin Roads - 2011 INTRODUCTION: The County has been compiling motor vehicle collision statistics on County of Elgin roads for many years. A report was presented to County Council for the motor vehicle collisions in 2005, 2006, 2007, 2009 and 2010. Motor vehicle collision information is used for a variety of reasons: a request from Council to review a location, a staff review before a reconstruction is contemplated or addressing a ratepayer concern. In the Province of Ontario few counties proactively complete a thorough review of motor vehicle collisions on a yearly basis. The most recent complete year of data the County has is for 2011 and this is used to determine if any preventive measures are required on our road system to reduce the severity or number of motor vehicle collisions. Motor vehicle collision history for 2008 cannot be completed due to factors beyond our control. DISCUSSION: The County has been keeping police collision reports that occur on County roads for more than 20 years. Staff has used collision history information when completing capital project planning (i.e. traffic signal warrants, road reconstruction). Over the past few years staff has entered the collision report data into an electronic database. Now that the data can be analysed and sorted, staff is able to review trends and identify areas that may benefit from improvements. In an attempt to understand motorist behaviours and address potential areas of concern, staff will be disseminating motor vehicle collision statistics annually and making recommendations to Council (if any) periodically. 78 The statistics of importance for 2011 are: Total motor vehicle collisions on County roads: 409, Motor vehicle collisions per million kilometres driven (County average) 0.78, (Ontario Municipal Roads – 2007 Bench Marking Ontario’s municipal road system 1.86 for Ontario), Day of the week with the most motor vehicle collisions: Sunday 62 (Monday 54, Tuesday 56, Wednesday 61, Thursday 57, Friday 60 and Saturday 59) Time of day with most motor vehicle collisions: daylight 200, dark 209, Motor vehicle collisions from November 15 to March 15 (winter control season): 147, Motor vehicle collisions at intersections: 69, Motor vehicle collisions at intersections where vehicle failed to stop 13 Motor vehicle collisions involving deer 199; and, Fatalities: 4. For many decades the Ministry of Transportation has provided the individual motor vehicle collision reports on County roads. The practice stopped and staff made an arrangement with the local police forces for the motor vehicle collision information. Staff is extremely appreciative of the co-operation provided from the Elgin County OPP detachment and the Aylmer Police Services. The motor vehicle collision information is supplied at regular intervals in the current year, whereas the MTO provided the motor vehicle collision reports mostly a year after the fact. Appendix ‘A’ lists the motor vehicle collisions in 2011 per road. Of importance to the County is the number of motor vehicle collisions per million kilometres driven, which is the last column in the appendix. The motor vehicle collision rate per million kilometre driven is simply the length of the road times the average annual daily traffic (AADT) of that road divided by one million. This number is the benchmark commonly used by the province to determine and compare motor vehicle collision rates. This number is important to use as a comparison, otherwise, lower volume roadways would always appear to be “safer” than higher volume roads which typically have more collisions. Appendix ‘B’ lists the motor vehicle collisions at all intersections on County roads and Appendix ‘C’ lists all intersections with three or more motor vehicle collisions. Appendix ‘B’ and ‘C’ are important as this information is used when analysing multi-year motor vehicle collisions at intersections, which could determine required improvements such as signalized intersections, flashing beacons, etc. Appendix D lists the comparisons of important statistics. Staff has reviewed all County roads with motor vehicle collisions above the County average. The benchmark used is from the OGRA benchmarking initiative for motor vehicle collisions per million kilometres, which is 1.86 (2007) motor vehicle collisions per million kilometres driven, at intersections with 3 or more motor vehicle collisions and finally all the remaining motor vehicle collisions. Through that review no proactive action is required. 79 Additionally, staff has reviewed the motor vehicle collisions for 2011 with the Elgin County OPP detachment. Staff from the OPP gave valuable insight from their perspective due to patrolling the roadways and observing the system during all environmental conditions and days/nights of the year. The meeting concluded that no roadway required additional attention. Of significance to County staff is the occurrence of a fatality on a County road. Motor vehicle collisions where fatalities have occurred, are reviewed to determine if any engineering design or maintenance deficiencies of the roadway exist. In 2011, improvements were completed to the intersection of Ron McNeil Line and Dalewood Road due to an increased observance of collisions at this location recently. Concrete curb islands and improved line markings were installed to promote drivers to stop at the Stop Block at a perpendicular position to allow them to see approaching vehicles better. This type of treatment has been installed at other locations in the County in the past with success in reducing collisions. CONCLUSION: The County of Elgin motor vehicle collision rate for the year 2011 is significantly less than the County average as stated in the ‘Ontario Municipal Roads 2007 Bench Marking Ontario’s municipal road system’. The County’s rate is 0.78 motor vehicle collisions per one million kilometres driven verses the provincial average of 1.86. The collision rate using the provincial average would produce slightly less than 1,000 motor vehicle collisions but the County had only 404 motor vehicle collisions. Therefore, Elgin County roads are safer than the provincial average. The County of Elgin has been accumulating motor vehicle collision statistics for more than 20 years. This information is now entered into a database for review, comparison and sorting. Staff will disseminate this data annually and report to County Council periodically regarding our findings and any recommended improvements to the road system in an attempt to reduce the severity or number of collisions that occur on County roads. RECOMMENDATION: THAT the report titled “Motor Vehicle Collision Review on County of Elgin Roads – 2011” dated February 8, 2012 be forwarded to the Elgin County OPP and Aylmer Police Services Boards for their information; and also, THAT letters from the County of Elgin be forwarded to the Elgin County OPP Police Services Board and the Aylmer Police Services Board thanking them for their support in providing motor vehicle collision information to the County of Elgin. Respectfully Submitted Approved for Submission Clayton Watters Mark G. McDonald Director, Engineering Services Chief Administrative Officer 80 Appendix ‘A’ 2011 Collisions Per Million Kilometers Driven Feb. 1/12 Ranking Road # Road Name LengthAADTTotal TrafficCollisionsCollisions Per Year Per One on Road Million 7Clachan Road 4.747001,211,07000.00 1 11Clinton Line 2.00500365,00000.00 2 15Miller Road 1.201150503,70000.00 3 17Southdel Drive 1.37750375,03800.00 4 21Warren0.402750401,50000.00 5 26St. George Street 1.3632501,613,30000.00 6 31Dalewood Road 1.5419501,096,09500.00 7 34Willsie Bourne 2.4617001,526,43000.00 8 39Chatham Street 1.321500722,70000.00 9 41Fulton Street 0.66500120,45000.00 10 49Whittaker Road 2.76550554,07000.00 11 50Victoria Street 0.56850173,74000.00 12 51Fruit Ridge Line 1.50400219,00000.00 13 53Beech & Elm Street 1.3738001,900,19000.00 14 55Elgin County Road 14.623501,867,70500.00 15 57Southdale Line 1.0239501,470,58500.00 16 104Queens Line 6.815001,242,82500.00 17 142Wellington Street 0.64850198,56000.00 18 47Putnam Road 8.3516004,876,40010.21 19 103Furnival Road 21.70165013,068,82530.23 20 14Iona Rd 13.7112506,255,18820.32 21 8Currie Road 19.73170012,242,46550.41 22 18Third Line/Southminster Bourne 18.526504,393,87020.46 23 4Sunset Drive 13.55905044,759,038220.49 24 25Wellington Road 5.861235026,415,415130.49 25 37Avon Drive 15.8710506,082,17830.49 26 52Ron McNeil Line 29.18265028,224,355150.53 27 73Imperial Road & John Street 19.18645045,154,515260.58 28 74Belmont Road 14.09400020,571,400120.58 29 119Mill Road 5.858001,708,20010.59 30 28Centennial Road 4.7839006,804,33040.59 31 40Springfield Road 17.8313008,460,33550.59 32 43Richmond Road 10.668503,307,26520.60 33 48Lyons Line 29.599009,720,31560.62 34 19Plank Road 19.90300021,790,500140.64 35 9Stalker & Duff Line 27.793003,043,00520.66 36 6Johnston Line 9.588002,797,36020.71 37 56Elm Line 4.9222003,950,76030.76 38 27Sparta Line 12.9411005,195,41040.77 39 42Nova Scotia & Lake Shore Line 22.3311008,965,49570.78 40 20Union Road 24.09140012,309,990100.81 41 30Highbury Avenue 5.751340028,123,250230.82 42 76Graham Road 16.03185010,824,25890.83 43 54Pigram Road 2.8211001,132,23010.88 44 32Glencolin Line/ Hacienda Road 5.8016003,387,20030.89 45 22Fairview Road 8.3131509,554,42390.94 46 46Culloden Road 8.5212503,887,25041.03 47 16Fingal Line 28.01190019,424,935201.03 48 2Pioneer Line 18.26160010,663,840121.13 49 13Shackleton Line 8.978002,619,24031.15 50 45John Wise & Calton Line 50.48205037,771,660441.16 51 23East Road 2.3420001,708,20021.17 52 36Quaker Road 12.4112005,435,58071.29 53 3Talbot Line 50.55270049,817,025671.34 54 38Heritage Line 13.77205010,303,403141.36 55 5Dunborough Road 11.237503,074,21351.63 56 35Springwater Road 9.1114004,655,21081.72 57 24Dexter Line 16.488505,112,92091.76 58 44Eden Line 7.016501,663,12353.01 59 Totals692.18524,816,5284090.78 81 Appendix ‘B’ Motor vehicle collisions at Intersections 2011 February 8, 2012 RoadIntersection # of motor vehicle # of motor vehicle collisions collisions of other intersecting County road 2RidgeStreet1 3HallStreet1 4SouthdaleLine1 4Talbotville Gore 1 8AberdeenLine1 16IonaRoad1 16Lakeview Line1 16UnionRoad4 19CaltonLine1 19Heritage Line2 19JacksonLine1 19Maple Grove Line 1 19Old Mill Line 1 20Carlow Road 1 22FruitridgeLine1 22John Wise Line 11 24Fairview Road1 25McBainLine1 25Ron McNeil Line 2 27Fairview Road1 30FergusonLine2 30Ron McNeil Line 22 30ThomsonLine1 32HaciendaRoad1 32Springwater Road 1 38Coyle Road 1 38EastStreet1 38Toll Gate Road 2 40John Wise Line 11 44PlankRoad1 45RichmondRoad 2 45BushLine1 45Fairview Road11 45Middle River Road 1 45QuakerRoad2 45SpringfieldRoad 11 45Springwater Road 2 45SunsetRoad1 45Yarmouth Center Road 1 48DalewoodRoad 1 48PigramRoad1 48PutnamRoad1 52DalewoodRoad 2 52DorchesterRoad 1 52Highbury Road22 56Yarmouth Center Road 1 73Bradley Creek Line 1 73ProgressStreet1 73SpruceStreet2 73CaltonLine1 73Lyons Line2 73Ron McNeil Line 1 76MunroeStreet 1 103MarshLine1 Total69 82 Appendix ‘C’ Intersections with more than three motor vehicle collisions for 2011 February 8, 2012 RoadLocation Notes Fingal Line Union Road Daytime 4, Nightime 0, Angle 2, turning movement 1, sideswipe 1, Stop sign control intersection, No capital improvements. Highbury Road Ron McNeil Line Daytime 4, Nightime 0, Turning movement 2, rear end 1, sideswipe 1, Signalized intersection control, No capital improvements. 83 Appendix ‘D’ Statistical Comparisons February 8, 2012 200620072009 2010 2011 Total Motor vehicle collisions 497456429448409 Motor vehicle collisions per million 1.00 (1.66) 0.94 (1.72) 0.89 (1.97) 0.88 (1.86) 0.77 (1.86) kilometres (Ontario average) Motor vehicle collisions per day Monday 6872556254 Tuesday 6747515856 Wednesday 6454844961 Thursday 6792637957 Friday 7163637560 Saturday 9964537059 Sunday 6165605562 Motor vehicle collisions time of day Daylight 231241234208200 Night time 214216195240209 Motor vehicle collisions in winter (Nov 15 171199173 201 147 to Mar 15) Motor vehicle collisions at intersections 102 49 94 65 69 Motor vehicle collisions at intersections 191016 4 13 were vehicle failed to stop Motor vehicle collisions with deer 214183182205199 Motor vehicle collisions with fatalities 23224 84 85 86 87 88 89 90 91 92 REPORT TO COUNTY COUNCIL FROM: Sonia Beavers Purchasing Coordinator DATE: February 1, 2012 SUBJECT: Quarterly Information Report - Contract Awards (October 1, 2011 to December 31, 2011) and Direct Negotiation and Expenditures (January 1, 2011 to December 31, 2011) INTRODUCTION: As per the County of Elgin's Procurement Policy 10.1; “ an information report containing the details relevant to the exercise of delegated authority for all contracts awarded that exceed $10,000 including amendments and renewals is to be prepared and reported to Council on a quarterly basis”. In addition, the County of Elgin’s Procurement Policy 3.14 states; “Any expenditure exceeding $50,000 for a one time purchase or over an annual basis must be reported to Council”. DISCUSSION/CONCLUSION: The Council of the Corporation of the County of Elgin delegated authority to the Directors to award contracts as follows; Value Report Status Greater than $10,000 No report to Council required if within 10% of the but less than $50,000 approved budget allocation Greater than $50,000 No report to Council required if within approved budget but less than $100,000 However, Council also approved that a quarterly information report would be brought forward containing details of the award of contracts including amendments and renewals. The detailed report of the award of contracts is attached as Appendix A. The Council of the Corporation of the County of Elgin delegated authority to the Directors to purchase goods and services using the Direct Negotiation method. The Policy states as long as an attempt to purchase the required goods and services has been made in good faith, the goods or services can be purchased using the Direct Negotiation method. Purchases made using the Direct Negotiation method will be reported to Council on an annual basis. In addition, 93 any expenditure exceeding $50,000 for a one-time purchase or over an annual basis must be reported to Council. The details of the Direct Negotiation, one time purchases and purchases exceeding $50,000 over an annual basis is detailed in Appendix B. RECOMMENDATION: THAT the Quarterly Information Report - Contract Awards, (October 1, 2011 to December 31, 2011) and Direct Negotiation and Expenditures Report dated January 1, 2011 to December 31, 2011 be received and filed. All of which is Respectfully Submitted; Approved for Submission by; Sonia Beavers Mark G. McDonald Purchasing Coordinator Chief Administrative Officer Jim Bundschuh Director of Financial Services 94 APPENDIX A Purchases/Projects greater than $10,000 October 1, 2011 to December 31, 2011 Department Budget Project Award Bid Price Allocation(taxes extra) POA Operational French Lessons Berlitz * $10,972 Capital Equipment Protek $13,136 I.T. I.T.Operational Goods and Services CDW $25,366 Homes – T/L Capital Disinfectors (2) Ekotek $27,700 Homes –B/V Captital Mechanical Lift Arjo$10,908 Homes –T/L Capital Mechanical Lift Arjo$10,908 Engineering Capital Ongoing Survey Work Houghton & $12,510 Houghton Engineering Capital Hatch Cover Pt Stanley Comstock $12,558 Lift Bridge Engineering Capital Maintenance and R.J. Burnside $15,715 Support Engineering Capital Paving D. Peters Paving $15,200 Engineering Capital Council Chambers Edcom Multimedia $14,848 Upgrades * Will be submitted to Federal Government for reimbursement. 95 APPENDIX B Direct Negotiation, one time purchases and purchases exceeding $50,000 over an annual basis. January 1, 2011 to December 31, 2011 Department Budget Purchase Award Bid Price LastContract Allocation(includesTenderedRenewal taxes)DateDate Homes Operational Raw Food Sysco $ 789,912 Complete Ongoing Purchasing Homes Operational Nursing Various$ 232,925 Complete Ongoing SuppliesSuppliers of Purchasing Complete Purchasing Homes Operational Incontinent SCA and Med $ 99,992 Complete 2011 ProductsPro Direct Purchasing Homes Operational Linen Service Brite Linen $ 328,306 2007 2012 Homes Operational Maintenance Arjo $ 125,920 Sole Source Sole and Purchase Source of equipment Homes Operational Dietitian Barker,$ 81,573 2010 2012 ServicesBlagrave Homes Operational Milk Products Natrel Inc $ 58,141 Complete Complete PurchasingPurchasing Homes Adult Day Transportation Voyageur $ 24,505 Sole Source Sole ProgramSource Elgin Manor Operational Sewage Ontario Clean $ 60,677 2009 2013 TreatmentWater Agency Plant Engineering Capital Consulting Spriet Assoc. $ 332,337 Governed Governed ServicesFeesunderunder ConsultingConsulting ServicesServices Engineering Capital Consulting Golder$ 179,416 Governed Governed ServicesFeesAssociates underunder ConsultingConsulting ServicesServices Engineering Operational Painting H.D. Decorating$ 57,671 2010 2013 ServicesServices for various projects Engineering Operational/ElectricalWhalls Electric $ 79,537 2010 2013 ServicesCapitalServices Various Projects APPENDIX B 96 Direct Negotiation, one time purchases and purchases exceeding $50,000 over an annual basis. January 1, 2011 to December 31, 2011 Department Budget Purchase Award Bid Price LastContract Allocation(includesTenderedRenewal taxes)DateDate Engineering Operational HVAC Mtce Climate Control $104,814 2010 2012 Servicesand Repair Engineering Operational Floor/Carpet Bernardo Group $ 77,390 ongoing ongoing ServicesGoods Engineering Operational 911 Service Northern $ 89,592 2009 2013 ServicesCommunications Engineering Operational Building Johnson$ 64,824 2010 2013 ServicesAutomationControls Service HVAC System Engineering Operational Cleaning J&A Cleaning $ 80,771 2011 2016 ServicesContractServices Administration Building AllOperational Legal Services Hennessey, $ 169,974 Governed Governed Departments Gibson and underunder HoganConsultingConsulting ServicesServices AllOperational Phone/Cable AMTelecom and $ 159,638 Sole Source Sole Departments ServiceEastlinkSource AllOperational Various Swish $ 75,115 EMOP 2012 Departments Dietary/Tender Housekeeping & building supplies AllOperational Agent for Comsatec $ 65,309 EMOP EMOP Departments Natural Gas PurchasingPurchasing ContractGroupGroup CommunityCapital Books Library Bound $ 152,479 Southern Ongoing and Cultural Ontario ServicesLibraries Consortium CommunityCapital Books Library Service $ 58,850 Southern Ongoing and Cultural Ontario ServicesLibraries Consortium CommunityCapital Books Brodart $ 46,197 Southern Ongoing and Cultural Ontario ServicesLibraries Consortium 97 APPENDIX B Direct Negotiation, one time purchases, informal and formal quotations awarded within the approved budget and purchases exceeding $50,000 over an annual basis. January 1, 2011 to December 31, 2011 Department Budget Purchase Award Bid Price LastContract Allocation(includesTenderedRenewal taxes)DateDate Administration Operational Official County Meredian $ 165,248 2010 Ongoing Plan I. T.OperationalService/ - Op Protek $ 105,643 Single Single & Capital Hardware/Cap Source/Source/ Software Cap InformalInformal QuotesQuotes I.T. Operational Software &CDW$ 90,781 Ongoing Ongoing HardwareCanada I.T. Operational Equipment andRicoh $ 55,754 Prov. Of Prov. Of maintenanceOntarioOntario rdrd HumanOperational Benefit Carrier Manulife $1,110,064 3 Party 3 Party ResourcesFinancialTenderTender (Mosey & (Mosey & Mosey) Mosey) VariousOperational Lawn Clean Cut., $ 83,599 Lawn Mtce Lawn Mtce Departments MaintenanceBearss,– 2011 – 2013 and Snow SunshineSnow Snow Removal Removal - Removal 20102012 VariousOperational Various Aylmer$ 61,174 Ongoing Ongoing Departments PrintingExpress Projects EconomicOperationalVariousY-Factor $156,885 Single Single Development and Capital Projects in SourceSource 2011 EconomicOperationalVariousMillier,$ 57,878 Single Single Development and Capital Projects in Dickinson,SourceSource 2011Blais 98 CORRESPONDENCE – February 21, 2012 Items for Information (Consent Agenda) - (Attached) 1. Hon. Dwight Duncan, Minister of Finance and Hon. Kathleen Wynne, Minister of Municipal Affairs and Housing, announcing the Ontario Municipal Partnership Fund (OMPF) allocations for 2012. 2. Lynda Millard, Clerk, Municipality of Bayham, with 18 letters of support requesting that the provincial government reconsider the recent policing services contract agreement and include municipalities in contract negotiations. 3. Email from Jenny Phillips with information on postponement of “World Invitational Town Criers Championship”. 4. Duncan Jewell, Chairperson, Goderich and Area Disaster Relief Committee, thanking Council for donation to the Goderich and Area Disaster Relief Fund. 5. Kevin Bushell, Executive Officer, Facility Services and Capital Planning, Thames Valley District School Board informing council of surplus space available for Co-operative undertaking. 6. SCOR Media Release titled “SCOR Members meet with Regional MP’s”. 7. Dr. Ing. Hansjorg Vollmer, CEO, Intech Clean Energy Inc. with Notice of a Proposal for renewable energy project in Rodney, Ontario. 8. Neal DeRuyter, BES, MHBD Planning, advising of Ministry of Environment’s issuance of Renewable Energy Approval for Beaver Creek Solar Farm in the Municipality of Central Elgin. 9. Thank you card from Laura Caverly and family. 10. Invitation to grand opening of the Elgin Business Resource Centre at the Elgin Innovation Centre, 516 John Street N., Aylmer, Ontario on March 2, 2012. 11. AMO Communication Email re: Drummond Recommendations. 99 100 101 102 103 104 105 106 107 108 109 110 111 112 SCOR Media Release Page 1 of 1 113 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 From: communicate@amo.on.ca [communicate@amo.on.ca] Sent: February 15, 2012 8:46 PM To: Jim Bundschuh Subject: Drummond Recommendations Drummond Recommendations The much anticipated Drummond Report was released today. The report spans over 500 pages with 362 recommendations across a range of areas where the Commission believes the government has an opportunity to address the deficit. The Commission has put forth key recommendations based on limiting provincial spending growth to 0.8% annually through to 2017-18. There are many recommendations throughout the report that relate to municipal governments. Some of the recommendations reflect work that AMO and its membership have been promoting – matters such as POA fine collection enhancements, changes to the labour negotiation/arbitration process, long range infrastructure planning/asset management, and making sense of the land use planning system. The Commission is also recommending altering the upload agreement and the Ontario Municipal Partnership Fund. The Commission is clear that when it speaks about consolidation of programs, the efficiency in administration is the goal and that accountability is not about excessive rules and reports, but about outcomes. At this point, what the government may or may not do with the recommendations is not known. But the Finance Minister has asked for reaction and input and AMO will do just that. Our analysis of all of the recommendations is underway in order to have the necessary discussions with the government before the provincial budget is completed. Key Elements of the Commission’s Report Infrastructure The Commission made several recommendations related to municipal infrastructure management and funding. These are: better use of detailed long term asset management practices in broader public sector organizations to better manage assets; a strategic asset management plan targeted at the municipal sector that looks at funding options, and private sector involvement. The report also asks whether stable and predictable funding from the province for infrastructure will contribute to more effective and efficient infrastructure management. The Commission also commented positively on the use of alternative financing and procurement methods and recommends full cost recovery for municipal water and wastewater services be implemented. Transportation The Commission recommends better coordination and rationalization of public transit networks in the Greater Toronto and Hamilton Areas to better integrate Go Transit/Metrolinx services with municipal transit. The objective is to reduce overlap and duplication through rationalized routes, coordinated fares and common purchasing. 131 The report seeks “honest discussions regarding revenue solutions such as tolling or congestion charges. Increasing efficient delivery of transportation in the area serviced by the Ontario Northland Transportation Commission was also discussed. Finally, the Commission also recommended that the Ontario Government work with the Federal Government to pursue a national transit strategy. Environment The Commission reviewed the organizations involved in environmental protection and planning in Ontario and recommended that: the roles of planning agencies such as municipalities, Conservation Authorities, provincial ministries and the federal government be reviewed and rationalized.It also noted that streamlining the Environmental Assessment process between the federal and provincial governments should be pursued. It further states that full cost recovery for water taking charges be used to ensure adequate funding for environmental protection is maintained. The Commission also recommended that Ontario Clean Water Agency be reviewed with a view to transforming it into a for-profit government entity to improve its competitiveness and ability to attract qualified personnel. Law enforcement and the administration of justice The Commission calls for the review of core responsibilities of police to eliminate their use for non-core duties including an examination of alternative models of police service delivery and calls for improvements to the collection of unpaid Provincial Offences Act fines. Labour Relations As a principle the report stated that “the labour relations system in Ontario should be balanced, effective and transparent. A number of the report’s recommendations propose changes to the current interest arbitration system include: the establishment of an independent tribunal or commission to create, maintain and manage a roster or panel of arbitrators; establish time limits on the process; and develop specific and well- defined objective criteria that arbitrators would be required to account for in formulating their awards/decisions. The report further recommended that the government facilitate a voluntary movement to centralized bargaining for municipalities- particularly in relation to police and firefighting bargaining. It was noted that, “The benefit of this voluntary approach of centralization for municipal bargaining is that municipalities might not be completely “centralized, but rather become “more centralized in bargaining. The larger municipalities, or some groups of them, will tend to bargain together, and, likewise, the smaller municipalities will bargain together but separate from the larger ones. Finance - the upload and OMPF Of note in particular from the Commission’s report is the following two paragraphs describing provincial-municipal fiscal relations: “Between 2010 and 2018, provincial support is projected to grow by 5.2 per cent per year. Such a rate of growth is simply unaffordable. It significantly exceeds the 0.8 per cent annual growth target for total program spending identified in this report. A portion of the projected growth comes from the remaining $500 million of uploading. Excluding 132 that, support would grow by 3.5 per cent per year — a rate of growth that is still far in excess of our 0.8 per cent annual growth target. The projected 3.5 per cent annual growth in the absence of the remaining uploads can be attributed mainly to increased costs associated with uploads that have already been completed — the uploads of ODB and ODSP. As a result of factors such as increased caseloads, the costs to the province (and by extension, the effective savings to municipalities) of these already completed uploads continue to increase. The Commission supports the general notion of the upload — these matters are better financed by the broader, more diverse provincial revenue base. And we realize that any change in the upload simply shifts the fiscal problem in the province from one jurisdiction to another; it does not solve it. Most of the province’s municipalities are also struggling with their budgets. The Commission recommends extending the period of the final $500 million of upload by another two years, so it is not complete until 2020. “ The report recommends that,beginning in 2013, the Ontario Municipal Partnership Fund (OMPF) declines to the planned $500 million by 2016. The Commission suggests a $25 million decrease occur in each of the next four years beginning in 2013. AMO is concerned with this recommendation as OMPF is more than just a social programs grant. Equalization to rural and northern communities is an essential component of this Fund. Further analysis of the numbers used by Mr. Drummond is needed to get a better understanding of this recommendation. The report also notes the province and municipalities must work together to establish an accountability framework that would track how municipalities are investing the “benefits realized as a result of the uploads. Relations with the Federal Government on Housing Diminishing federal funding and the challenges posed by funding for short term programs in the area of social and affordable housing as a key pressure and risk. It is recommended that Ontario negotiate with the federal government to commit to a housing framework for Canada that includes long-term federal funding and encourages its housing partners, including municipal governments, to work with the federal government to secure this commitment. Health The Commission outlines numerous recommendations that focus on the key objectives of “achieving efficiencies while “enhancing care. This includes a 20 year plan to transform the current system moving towards a focus on health promotion and a transfer of health care management to a regional authority, most notably, the Local Health Integration Networks (LHINs). The transformation begins with a 2.5% cap on health care spending through to 2017 - 2018. This translates in to a cost reduction per person on health care by a total of 5.7% or 0.8% through to 2017-18. In total 105 recommendations on health care were put forward by the Commission. Many of the recommendations touch on the complex 133 interfaces between municipalities and the health care system. For municipalities there are a number of potential implications related to funding and governance. Local Health Integration Networks (LHINs) The Commission recommends an expanded role and function for the LHINs at the same time as contemplating the need to reduce the number of LHINs and to better align boundaries. The recommendations as stated, would see the LHINs having greater authority and mechanisms to ensure efficiencies through consolidation, integration and alignment of health services within regions. Included, is a vision of representative bodies of specific health services, for example, long term care, being established to interface with the LHINs. The Commission also recommends that public health come under the LHIN umbrella and that all public health costs (the municipal 25%) be uploaded. The Commission, does not speak to addressing governance or funding issues in relation to the expanded role and authority of the LHINs. In the event of the recommendations being implemented, this would be of great interest to municipalities and to ensure that a direct interface with municipal governments continue as long as they are funding and service delivery partners. Long Term Care A number of recommendations related to the growing costs and pressures on long term care homes. It recommendations a move to a focus on primary care and expanded home care services in an effort to divert funding away from more costly interventions that do not always provide the best health outcomes. The Commission also, however recommends to “resist the natural temptation to build many more long-term care facilities for an aging population until the government can assess what can be done by emphasizing to a greater extent the use of home-based care that is supported by community services. While focused on the future, the recommendations do not contemplate current and near term pressures on long term care and how to address these. Other areas of interest related to health. On the heels of the recently released report by Commissioners Francis Lankin and Munir Sheikh on reforming Ontario’s social assistance system, the report recommends moving away from targeting the Ontario Drug Benefit (ODB) to seniors and others in receipt of assistance towards a benefit available based on income. This would likely mean providing ODB to Ontario’s low income earners based on a certain income level. The Commission also recommends not letting concerns about successor rights stop (health care and service) amalgamations that make sense and are critical to successful reform. Recognizing the challenges with transforming a system that includes union agreements, the Commission argues this should not be a stumbling block in achieving the proposed transformation of health in the province. Full Day Kindergarten The Commission recommends, foremost, the cancellation of the Full Day Kindergarten Program, given the cost to implement the program in its entirety. If full day kindergarten is cancelled, it is recommended that existing school space appropriately be used for 134 child care. In the absence of the government accepting this recommendation, the Commission recommends reducing costs through changing the staffing model and delaying implementation out to 2017-18 rather than 2014-15. Addressing school closures and capital asset pressures, the Commission recommends the government amend the Education Act to give power to the minister to order the sale of closed schools or other unused properties, recognizing unmet need for space across the broader public sector. Social Programs Over the past ten years, spending on social programs has grown on average 6.0 per cent per year. This includes both Ontario Works and the Ontario Disability Support Program (which has been growing by 5% per annually over the same period). In an effort to slow expenditure growth, the Commission provides numerous recommendations that focus on consolidating and streamlining service delivery across governments that will lead to efficiencies and reducing barriers to exiting social assistance-a concern that is referred to as the “welfare wall. Many of the recommendations are not new in discussions on social policy, though implementation considerations will be of interest to municipalities. It should be noted the recommendations do not exactly reflect recent recommendations put forth in the second report on the social assistance review by Commissioners Lankin and Sheikh. The Commission recommends moving aggressively towards a fully integrated benefits system that simplifies client access, improves client outcomes and improves fiscal sustainability through greater program effectiveness and reduced administrative costs. What this includes is a contemplation of a single benefit, a range of case management from automation to intense client focused, and streamlining and coordinating the number of employment services available to clients with Employment Ontario as lead. The Commission supports the recently released Mowat Report of Employment Insurance. The Commission advocates for the federal government to establish a national income support program for people with disabilities. The recommendations point to a potential shift in the municipal role on several fronts, such as the provision and oversight of employment supports, and areas of administration like provision of benefits. The recommendations offer a complex disentanglement of provincial and municipal responsibilities including moving to provincial administration in several areas including issuing of benefits. The Commission also recommends that any savings realized through a more streamlined and efficient approach be reinvested by increasing asset limits and raising basic needs and shelter amounts. 135 REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh - Director of Financial Services nd DATE: February 2, 2012 SUBJECT: Preliminary Budget Comparison –2011 Full Year INTRODUCTION: In 2011 the County, due to the financial pressures posed by loss of OMPF and Ford property tax revenue, budgeted for a loss of net income of $3.6 million. The loss was to be funded out of reserves resulting in a reduction in Municipal Position. Attached is the preliminary budget comparison for full year performance for 2011 for the County showing total Net Loss of only $2,229,555 or $1,368,436 (surplus to budget) better than the $3.6 million loss that was anticipated at the time budget approval. Final bookings for Social Service costs and Worker’s Compensation are still pending awaiting final invoices, as is the consolidation of Public Health. The purpose of this preliminary budget comparison is to provide a preliminary 2011 Balance Sheet with Reserve balances for use in 2012 budget preparation. DISCUSSION/CONCLUSION: Highlights of performance to budget as shown on Attachment I are as follows: Line 3 – Social Services: $140,000 favourable performance based on St. Thomas actual billing for first nine months. Still awaiting final reconciliation from the City. Line 9 – Project Costs: $501,000 favourable performance due to WSIB and court case costs better than budget. Line 16 – Corporate Expenditures: $130,000 favourable performance predominately resulting from $58,000 performance in legal expenditures and $28,000 in favourable utility rate performance. Line 17 – Engineering Services: $232,000 favourable performance resulting predominately from operating project costs being lower than budgeted. Line 18 – Homes: $184,000 favourable performance resulting from positive performance in revenue. Highlights of Capital Project performance found in Attachment II are: 136 Projects being closed (column 15) in 2011 are adding $7,737,000 to Tangible Capital Assets In-Service while providing efficiencies (column 16) to the project budget of $241,000. In addition there is $2,314,000 of Work-In-Progress (column 17) on approved projects requiring a further $3,390,000 to complete (column 18). Highlights of the impact of the operating and capital budget performance on the Balance Sheet shown in Attachment III are: Line C -- The Net Loss of $2.2 million resulted in the Municipal Position deterioration from $190.9 million to $188.7 million. Line F -- The Tangible Capital Asset (including reserve for Work-In- Progress) portion of the Municipal Position deteriorates by $1.1 million reflecting the underfunding of infrastructure that will be addressed over the term of the ten year plan. Line H -- Capital Funds unchanged at $4,598,000. Line I -- Capital Reserves have been reduced by $325,000 to $1,893,000 through the elimination of the Ambulance (line I6) and Vehicle (line I8) reserves and a draw down on the Library reserve (line I1) for the Rodney renovation. Line K -- Operating Reserves are reduced by $824,000 to $5,102,000. Included in this are: The OMPF Reserve (line K1) reduced by $1,559,000 to $400,000. o Hospital Foundation Reserve (line K2) received its third year of a o $167,000 contribution bringing the reserve to $500,000. Net Spend from the Donations Reserves (lines K3-9) of $24,000. o The Mill Rate Stabilization Reserve (line K10) is increased from o $2,095,000 to $2,721,000. RECOMMENDATION: THAT the report titled “Preliminary Budget Comparison –2011 Full Year” dated nd February 2, 2011 be received and filed. Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer 137 2011 Capital Projects Report Attachment II Prior Year 2011 Year End Open Surplus on / Close Actual Costs to Remaining Closed Carryforward Carry Forward ContractDescriptionStatus Project Budget DateProject budget Closed Costs Projectscosts (WIP) Reserve 139 2011 Capital Projects Report Attachment II Prior Year 2011 Year End Open Surplus on / Close Actual Costs to Remaining Closed Carryforward Carry Forward ContractDescriptionStatus Project Budget DateProject budget Closed Costs Projectscosts (WIP) Reserve 2010 WIP Reconcilliation Total 13,683,279 10,051,732 3,631,547 7,737,481 241,309 2,314,250 3,390,238 140 County of Elgin Attachment III Balance Sheet and Reserve Budget Balance Sheet 2011 BeginningChangeEnding Bal. Balance Sheet ATotal Assets197,544,115(1,623,384)195,920,732 BTotal Liabilities(6,648,464)(606,171)(7,254,635) Municipal Position C (2,229,555)190,895,652188,666,097 Explanation of Municipal Position DTotal Tangible Capital Assets184,391,974(1,512,319)182,879,655 FAnticipated Tangible Capital Assets187,350,228186,269,892 TOTAL CAPITAL FUNDS H TOTAL CAPITAL RESERVES I JNet Capital Portion184,969,740(1,405,682)183,564,057 TOTAL OPERATING RESERVES K Municipal Position (2,229,555)190,895,652188,666,097 L 141 County of Elgin Attachment III Balance Sheet and Reserve Budget Balance Sheet 2011 BeginningChangeEnding Bal. Capital Funds HCapital Funds(4,598,457) -(4,598,457) Capital Reserves ICapital Reserves2,217,969(325,347)1,892,622 Operating Reserves KOperating Reserves5,925,912(823,872)5,102,040 142 REPORT TO COUNCIL FROM: Jim Bundschuh - Director of Financial Services th DATE: February 6, 2012 SUBJECT: 2012 Proposed Budget INTRODUCTION: In 2009 and 2010, the County achieved a total of $1.8 million in annual efficiencies. Despite these significant operational improvements, the County was faced with potential double digit tax increases in 2011 as a result of a loss of revenue from OMPF (Ontario Municipal Partnership Fund - $3 million annually) and Ford property tax (up to $0.7 million annually). In response, a ten year plan was developed to address this challenge, driven by Council’s strategic direction, which included the moderate use of reserves, maintaining service levels and moderating the effect on local taxes. The resulting plan included 4% annual tax increases ultimately bringing revenue back in line with cost by 2016 and then rebuilding the reserves by the end of the ten year plan. The 2011 performance to budget of $1.4 million surplus is being applied in 2012 to reduce the impact on the ratepayer. In addition, $1 million in Capital Spending surpluses was used to fund unexpected road slope failures on Plank Road and Calton Line. Once again, the 2012 budget includes $0.4 million in operational efficiencies. These improvements are allowing the County to absorb the ever-increasing legislative requirements (e.g. accessibility and levels of care) and make further strategic investments in economic development to support local business (Aylmer EBRC). As a result of these various actions, County residents will see a slight reduction in the 2012 base tax rate. In addition to the base tax, a special levy to provide a grant to the hospital redevelopment is being considered. DISCUSSION: The 2012 proposed budget is presented to Council with a base levy increase on the average household of 4% totalling $1.1 million. In addition, there is a one-time increase of 2.1% for the hospital redevelopment that will raise a further $3.5 million over seven years for the hospital to allow for a total grant of $4.5 million. The base tax increase is the predominate contributor in reducing the 2011 budgeted loss of $3.9 million to $2.7 million for 2012. This base tax increase will equate to a 0.6% property tax rate decrease offset by the 2.1% hospital levy increase for a net increase of 1.38% on the tax rate. An average home that had no change in assessed value would see an $8 decrease in base County taxes, and a more typical home would see a 4% increase equal to $50. In addition, the hospital tax will add an addition $26 on the average household. Attachment I Schedule A outlines the tax ratios which remain unchanged from prior years. Schedule B summarizes the budget request by department. Schedule C provides the tax rates. The tax rate increase is due to the special hospital levy partially 143 offset by a reduction in the base tax by 0.6% and result in a $1.1 million base levy increase and a $0.5 million increase for the hospital. The causal factors driving changes in the 2012 budget from 2011 levels are found in Attachment II, including a forecast for the next ten years, and are summarized as follows: 2011 budget planned for a net loss (expenses in excess of revenue) of $3.9 million (line 1). The 2012 budget is based on costs of $59.4 million and revenue of $56.7 million for a net loss of $2.7 million (line 31); an improvement of $1.2 million compared to the 2011 approved budget predominately explained by the increases in base taxes. This net loss will be funded by reserves resulting in a reduction of municipal position. The special one-time tax increase (line 30b) for the hospital redevelopment is offset by the associated donation to the hospital (line 10). Inflation (lines 11-13) contributes a further $1.3 million in cost increases with the increase split almost equally between supply/purchased services and wages/benefits. Partially offsetting this is inflation related revenue increases (line 14) of $0.6 million. The $0.8 million legal settlement (line 9) that was hoped for in 2012 has now been forecasted for 2013 based on the recommendation of the County solicitor, therefore no benefit is expected in 2012. OMPF funding (lines 2) is resulting in a $0.6 million loss in revenue. Social Service costs net of the provincial upload (lines 3&4) result in no net change in cost. One-time operating costs in 2011 (lines 18&21) for Karen Street Pumping Station and Dexter Line will not be occurred in 2012 resulting in an improvement of $2.2 million. Sale of 99 Edward St. (line 5) is planned in 2014 in recognition that the Board of Health will not be entering into a long-term lease based on their space needs exceeding the square footage of the building by 50%. The ongoing impact is the loss of $0.3 million in rent annually. Without the risks and rewards associated with this real estate investment, the ending Municipal Position is affected by a reduction of $0.9 million. County staff have continued to improve the efficiencies of the operation with a commitment of $0.4 million for 2012 (line 27). Included in the Budget package is the 2012 Capital Budget of $9,011,000 found in Attachment III. The only change from the January Capital Budget presentation is the addition of $20,000 for landscaping projects at Bobier Villa to be funded by donations. The 2012 Balance Sheet and Reserves Budget found in Attachment IV shows a 2012 Ending Municipal Position of $185.9 million (line C), down by the budgeted $2.7 million negative net income. The Capital Budget is less than the amortization of the County’s assets resulting in a net reduction in the Anticipated Tangible Capital Assets (line F) by $0.4 million. The 2021 Ending Municipal Position is $201.3 million, $10 million greater than the 2010 Municipal Position of $191 million, representing an average annual increase of 0.5%. Assuming a 2% inflation rate, the 2012 Ending Municipal Position represents a $36 million reduction in value in real terms. 144 As a result of the $2.7 million budgeted operating loss, no contributions will be made to the Capital Funds (line H). Capital Reserves (line I) will decrease by $1.1 million to $0.8 million. All the Capital Reserves, with the exception of the Terrace Lodge Reserve (line I2), were closed in recognition that these potential capital needs will need to be contained within the Ten Year Plan. Furthermore, Operating Reserves (line K) will be reduced by $1.2 million to $3.9 million: OMPF Reserve (line K1) is eliminated by the reduction in provincial funding. Hospital Reserve (line K2) is eliminated with the donation for the hospital redevelopment. Donations Reserves (lines K3-K9) reduced by net spending of $35,000. Staff Training Reserve (line K16) reduced by budgeted spending of $12,000. Reserves for Road Maintenance, Insurance Deductibles and Working Funds (lines K19-K21) have been folded into the Mill Rate Stabilization Reserve, partially offset by the budgeted residual reduction in the 2012 Municipal Position, resulting in a net increase in the Mill Rate Reserve of $0.5 million to $3.3 million. The detailed departmental budgets are found in Attachment V. CONCLUSION: The attached budget is resulting in a $2.7 million reduction in the Municipal Position and a corresponding reduction in Reserves contained within the Municipal Position. A primary purpose of reserves is to soften the impact of external shocks to the rate payers. Given that the cumulative annual impact of a loss of $3 million in OMPF funding and the loss of Ford tax revenue potentially growing to $0.7 million annually, the next five year period will require the use of Reserves. Measured increases (4% annually) in residential taxes proposed in the first nine years of the ten year plan will bring Net Income back to a favourable position. Subsequently, tax increases will be reduced to the rate of inflation. RECOMMENDATION: th THAT the report titled 2012 Proposed Budget dated February 6, 2012 be received and filed; and, THAT the 2012 Proposed Budget, which includes the Operating Budget, the Capital Budget and Grants be approved in principal and finally considered once council determines the grant amount, if any, to the hospital redevelopment. Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer 145 Attachment I COUNTY OF ELGIN BY-LAW 10 - 12 A SCHEDULE Ratios PROPERTY CLASS 20122011 146 Current Attachment V Operating Budget 2012 Operating Budget RevenueExpenseNet Budget (Over)/ Under Departmental Details (Revenue)/Prior Year Expense Departmental Warden and Council Warden - 83,082 83,082 (2,801) Council - 269,656 269,656 (1,786) 11) Warden and Council - 352,737 352,737 (4,587) Administrative Services Administrative Services - 413,128 413,128 (12,767) Agriculture - 42,764 42,764 (6,655) Police Services Board 33,840 33,840 - - 12) Administrative Services 33,840 489,732 455,892 (19,422) 13) Financial Services - 578,855 578,855 (21,188) 14) Human Resources 499,125 (85,859) - 499,125 15) Administrative Building 824,064 168,130 365,634 458,430 16) Corporate Expenditures 1,000 590,784 589,784 15,000 Engineering & Land Division Engineering Services 1,648,392 11,490,258 9,841,866 652,585 Land Division 110,000 (1,099)108,901 (12,065) 17) Eng'r & Land Div. 11,599,1601,758,392 9,840,768 640,520 Homes - - - (5,374,591) 18aiElgin Manor Revenue 18aiiElgin Manor Program & Support 321,816 321,816 (0) 265,974 18aiiiElgin Manor Dietary 254,914 971,151 716,237 215,632 18aivElgin Manor Nursing & Personal Care 3,159,861 4,565,295 1,405,434 2,770,163 - 483,048 18avElgin Manor Housekeeping 483,048 (57,222) 18aviElgin Manor Laundry - 173,851 173,851 16,538 18aviiElgin Manor Building & Property 30,000 514,416 484,416 (211,684) 18aviiiElgin Manor General & Admin 2,536,811 808,073 (1,728,738) 2,161,032 - - 18aixElgin Manor Facility 258,153 - 18a)Elgin Manor 6,303,402 7,837,651 1,534,249 43,996 18biTerrace Lodge Revenue - - (5,963,200) - 350,817 (0) 18biiTerrace Lodge Program & Support 350,817 322,225 18biiiTerrace Lodge Dietary 324,243 1,244,587 920,344 152,386 18bivTerrace Lodge Nursing & Personal Care 3,450,772 4,925,189 1,474,417 3,008,317 18bvTerrace Lodge Housekeeping - 454,866 454,866 (53,213) 96 185,632 18bviTerrace Lodge Laundry 185,7288,269 18bviiTerrace Lodge Building & Property 38,004 403,208 365,204 (78,789) 18bviiiTerrace Lodge General & Admin 2,299,729 531,023 (1,768,705) 2,312,208 18bixTerrace Lodge Facility - - 201,306 - - - 18bxTerrace Lodge Adult Day - - 18b)Terrace Lodge 6,463,661 8,095,418 1,631,757 (90,492) 18ciBobier Villa Revenue - - (3,406,315) - 204,401 (0) 18ciiBobier Villa Program & Support 204,401 197,464 18ciiiBobier Villa Dietary 176,997 717,596 540,599 117,970 18civBobier Villa Nursing & Personal Care 1,975,603 2,983,467 1,007,864 1,718,364 18cvBobier Villa Housekeeping - 293,412 293,412 (49,605) - 140,094 18cviBobier Villa Laundry 140,094 13,746 18cviiBobier Villa Building & Property 20,000 334,398 314,398 (125,631) 18cviiiBobier Villa General & Admin 1,418,861 456,489 (962,373) 1,403,567 18cixBobier Villa Facility - - 165,571 - 58,581 (0) 18cxBobier Villa Adult Day58,580 0 18c)Bobier 3,854,444 5,188,4381,333,99435,133 18) Homes 16,621,507 21,121,507 4,500,000 (11,364) Museums & Archives Museum 213,85723,428 190,429 (5,154) Archives11,876 201,108 189,232 (5,763) 19) Museum & Archives 35,304 414,965 379,661 (10,917) 20) Library Services 241,885 2,641,967 2,400,082 (66,353) 21) Information Technology - 717,257 717,257 11,615 22) Provincial Offences 1,496,545 1,430,748 (65,797) 15,239 23) Collections 474,998 453,735 (21,263) 6,032 Ambulance & Emergency Measures Ambulance Services 6,000,446 8,534,519 2,534,073 (153,483) Emergency Measures 3,750 30,160 26,410 (666) 24) Ambul. & Emergency Meas. 6,004,196 8,564,679 2,560,483 (154,149) Economic Development, Tourism & Planning Economic Development 30,066 847,678 817,612 (157,563) Tourism 165,857 314,328 148,471 15,769 Planning - 169,006 169,006 98,490 25) Econ.Dev'l, Tourism & Plan. 195,922 1,331,011 1,135,089 (43,304) 153 J:\Common\Finance\Budget Development\2012 Proposed Budget\Financial Services\SummaryAttach V 15/02/2012 2:28 PM COUNTY OF ELGIN Corporate Activities Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACCOUNTDescriptionBUDGETACTUALBudgetBudget 154 COUNTY OF ELGIN Corporate Activities Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACCOUNTDescriptionBUDGETACTUALBudgetBudget Net Tax Revenue-24,022,860-24,042,160-24,022,860 Total Interest & Other Revenue-75,000-62,619-75,0000.00% Total Social Services3,252,6673,112,4503,248,629-0.12% 5160000Health Unit902,296902,294929,7563.04% 5110000Grants55,37645,12261,24810.60% 5115000Project Grants00505,0000.00% Total Grants55,37645,122566,248922.56% Net Rental Revenue-320,520-303,142-303,142-5.42% 5120000Property Assessments705,622705,622719,4091.95% 4210000Community Reinvestment-2,438,300-2,438,300-1,887,900-22.57% 4360000Project Revenue0000.00% 5960000Project Costs719,399218,574739,3992.78% Other000 TOTAL OPERATING COST-21,221,320-21,862,158-20,085,461-5.35% 155 COUNTY OF ELGIN Council Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACTUALBudgetBudget ACCOUNTDescriptionBUDGET 0000.00% Total Revenue0000.00% 5300110Wages159,154155,059162,7352.25% Total Salary159,154155,059162,735 5400110Benefits31,62018,60429,401-7.02% 5490110Benefits - Manulife08,4744240.00% Total Benefit31,62027,07829,825-5.68% 5500110Travel6,9966,2396,9960.00% 5505110Travel - Other0000.00% 5510110Development36,99612,63036,9960.00% 5600110Recognition019300.00% 5610110Memberships10,00012,54010,0000.00% 5630110Office Supplies1,50001,5000.00% 5650110Advertising9001839000.00% 5660110Printing2,0003562,0000.00% 5760110Meals/Refreshments8,0048,6448,0040.00% 5860110Supplies396103960.00% 6080110Ties, Crests, Pens, Gifts8,8043058,8040.00% 6090110Miscellaneous1,5002,8881,5000.00% Total Operations77,09643,98877,0960.00% Other0000.00% TOTAL OPERATING COS267,870226,125269,6560.67% T 15/02/201210:28 AM 158 J:\Common\Finance\Budget Development\2012 Proposed Budget\Corporate\Council COUNTY OF ELGIN Warden Proposed Budget 2011Total 2012% CHANGE eroaseostttac FORECAST/ZBdCAk ACTUALBudgetImplement ACCOUNTDescriptionBUDGET 0000.00% Total Revenue0000.00% 5300100Wages53,68151,65954,8890.00% Total Salary53,68151,65954,889 5400100Benefits2,8512,5083,4450.00% 5490100Benefits - Manulife0000.00% Total Benefit2,8512,5083,4450.00% 5500100Travel4,5002,3684,5000.00% 5505100Travel - Other028200.00% 5510100Development6,4993,7956,4990.00% 5600100Recognition7,7505,1737,7500.00% 5610100Memberships1,00002,0000.00% 5630100Office Supplies058500.00% 5730100Expenses3,0001233,0000.00% 5750100Election Reception1,0001,0199990.00% 6090100Miscellaneous05000.00% Total Operations23,74813,39524,7480.00% Other0000.00% TOTAL OPERATING COS80,28167,56383,0820.00% T 15/02/201210:30 AM 159 J:\Common\Finance\Budget Development\2012 Proposed Budget\Corporate\Warden COUNTY OF ELGIN Administrative Services Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACTUALBudgetBudget ACCOUNTDescriptionBUDGET 4360130Project Revenue-1,20000-100.00% Total Revenue-120000-100.00% 5300130Wages309,564282,041316,5552.26% 5310130Vacation Pay01,58400.00% 5330130Vacation Hrs026,26500.00% 5370130Sick/Bereavement096800.00% Total Salary309,564310,859316,555 5400130Benefits51,22745,97951,179-0.10% 5480130Benefits - STD3,54700-100.00% 5490130Benefits - Manulife17,92621,93023,59831.64% Total Benefit72,70167,90974,7762.85% 5240130Accessibility Committee2,0004,5064,500125.00% 5245130Rural Initiatives Commit0000.00% t 5500130Travel4,0043,5994,0040.00% 5505130Travel - Other071300.00% 5510130Development7,8963,3407,8960.00% 5610130Memberships2,0961,3032,0960.00% 5620130Subscriptions9962559960.00% 5630130Office Supplies1,296-1801,2960.00% 5880130Equipment50405040.00% 5910130Special Projects5045005040.00% 6090130Miscellaneous032300.00% 0000.00% Total Operations19,29614,35821,79612.96% Other0000.00% TOTAL OPERATING COS400,361393,126413,1283.19% T 15/02/20122:58 PM 160 J:\Common\Finance\Budget Development\2012 Proposed Budget\Administrative Services\Administrative Services COUNTY OF ELGIN Agriculture Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACTUALBudgetBudget ACCOUNTDescriptionBUDGET 0000.00% Total Revenue0000.00% 0000.00% Total Salary000 0000.00% Total Benefit0000.00% 5850230Purchased Services35,50935,88639,16410.29% 6002366000.00% 5930230Vehicle Repairs/Maint/Fu 5960230Project Costs03,3523,0000.00% Total Operations36,10939,47442,76418.43% Other0-40000.00% TOTAL OPERATING COS36,10939,07442,76418.43% T 07/02/20129:45 AM 161 Tab 13 - Page 4 of 5 J:\Common\Finance\Budget Development\2012 Proposed Budget\Administrative Services\Agriculture COUNTY OF ELGIN PoliceServiceBoard Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACTUALBudgetBudget ACCOUNTDescriptionBUDGET 4350250Recoveries-33,840-24,061-33,8400.00% Total Revenue-33840-24060.58-338400.00% 5300250Wages9,2009,2009,2000.00% Total Salary9,2009,2009,200 5400250Benefits0000.00% Total Benefit0000.00% 5500250Travel2,0004482,0000.00% 5505250Travel0000.00% 5510250Development14,0004,72314,0000.00% 5850250Purchased Services0000.00% 6090250Miscellaneous8,6409,6908,6400.00% Total Operations24,64014,86124,6400.00% Other0000.00% TOTAL OPERATING COS0000.00% T 07/02/20129:46 AM 163 J:\Common\Finance\Budget Development\2012 Proposed Budget\Administrative Services\PoliceServiceBoard COUNTY OF ELGIN Financial Services Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACTUALBudgetBudget ACCOUNTDescriptionBUDGET 0000.00% Total Revenue0000.00% 5300140Wages438,041381,935445,3871.68% 5330140Vacation043,53800.00% 5370140Sick011,55100.00% Total Salary438,041437,025445,387 5400140Benefits68,43369,53677,41413.13% 5490140Benefits - Manulife32,05332,86335,41210.48% Total Benefit100,485102,400112,82712.28% 5500140Travel2,7491,3502,7490.00% 5505140Travel - Other01,44300.00% 5510140Development7,0001,3317,0000.00% 5610140Memberships3,4462,1624,44629.02% 5630140Office Supplies5,1965,6405,6969.62% 5880140Equipment0000.00% 5920140Repairs/Maintenance50005000.00% 6090140Miscellaneous2506392500.00% Total Operations19,14112,56620,6417.84% Other011600.00% TOTAL OPERATING COS557,667552,107578,8553.80% T 15/02/201210:59 AM 164 J:\Common\Finance\Budget Development\2012 Proposed Budget\Financial Services\Financial Services COUNTY OF ELGIN Human Resources Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACCOUNTDescriptionBUDGETACTUALBudgetBudget Revenue0000.00% Total Revenue0000.00% 5300160Wages311,105274,353376,90221.15% 5330160Vacation Hrs025,60400.00% 5370160Sick/Bereav04,19300.00% Total Salary311,105304,150376,902 5400160Benefits48,79448,11253,5209.69% 5490160Benefits - Manulife24,36721,06822,703-6.83% Total Benefit73,16169,18076,2234.18% 5500160Travel3,9962,9393,9960.00% 5505160Travel - Other059100.00% 5510160Development4,5046774,5040.00% 5610160Memberships9967779960.00% 5620160Subscriptions3001723000.00% 5630160Office Supplies3,5042,8163,5040.00% 5880160Equipment0000.00% 5960160Project Misc15,0003,85732,000113.33% 6090160Miscellaneous7007567000.00% Total Operations29,00012,58546,00058.62% Other033500.00% TOTAL OPERATING COS413,266386,250499,12520.78% T 15/02/201210:15 AM 165 J:\Common\Finance\Budget Development\2012 Proposed Budget\Human Resources\Human Resources COUNTY OF ELGIN Administration Building Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACTUALBudgetBudget ACCOUNTDescriptionBUDGET Other - - - TOTAL OPERATING COS626,560-26.83% T 567,564 458,430 167 COUNTY OF ELGIN Corporate Proposed Budget 2011Total 2012% CHANGE FORECASTZero Based Zero Base / ACTUALBudgetBudget ACCOUNTDescriptionBUDGET 4350120Recoveries-1,000-5,302-1,0000.00% 4360120Project Revenue0000.00% Total Revenue-1,000-5,302-10000.00% Total Salary000 5470120Benefits Retiree15,539-3,66015,5390.00% 5490120Benefits Retiree - Manul010,40500.00% i Total Benefit15,5396,74515,5390.00% 5510120Development01,02000.00% 5600120Recognition12,50012,70312,5000.00% 5610120Memberships1,5001,6591,5000.00% 5640120Photocopy7,0003,6367,0000.00% 5680120Telephone/Fax37,50033,39637,5000.00% 5700120911 Emergency Respons0000.00% 5720120Postage/Courier19,50016,77819,5000.00% 5770120Legal & Professional158,800100,319158,8000.00% 5780120Audit21,50018,03321,5000.00% 5800120Insurance294,768283,804279,768-5.09% 5810120Payroll Charges25,38021,90625,3800.00% 5860120Supplies1,8001,2711,8000.00% 5940120Utilities - Hedge0-28,04100.00% 6080120Bereavement Flowers/D9,9965,9599,9960.00% o Total Operations590,245472,444575,245-2.54% Other01,13500.00% TOTAL OPERATING COS604,784475,021589,784-2.48% T 07/02/201210:06 AM 169 J:\Common\Finance\Budget Development\2012 Proposed Budget\Corporate\Corporate COUNTY OF ELGIN Engineering Services Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACTUALBudgetBudget ACCOUNTDescriptionBUDGET Other07,8370 TOTAL OPERATING COST10,494,45110,275,0499,841,866-6.22% 170 COUNTY OF ELGIN Land Division Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACTUALBudgetBudget ACCOUNTDescriptionBUDGET 4340220Fees-99,996-110,650-110,00010.00% Total Revenue-99995.96-110650-11000010.00% 5300220Wages40,35237,23352,53730.20% 5310220Vacation Hrs04,41700.00% 5350220Wages Land Committe9,74814,11017,01174.52% e Total Salary50,10055,76069,549 5400220Benefits8,9967,01711,36626.34% 5450220Lieu6003,7256000.00% 5490220Benefits - Manulife032800.00% Total Benefit9,59611,07111,96624.69% 5500220Travel2,0042,2591,980-1.18% 5505220Travel - Other0000.00% 5510220Development3,9961,5463,9960.00% 5610220Memberships6566607209.76% 5620220Subscriptions230696600160.87% 5630220Office Supplies10,0004,1149,841-1.59% 5770220Legal & Professional10,0008,21210,0000.00% 6090220Miscellaneous2507172500.00% Total Operations27,13618,20427,3870.93% Other0000.00% TOTAL OPERATING COS-13,164-25,616-1,099-91.65% T 07/02/20129:37 AM 172 J:\Common\Finance\Budget Development\2012 Proposed Budget\Engineering Reports\Land Division COUNTY OF ELGIN Elgin Manor Program Support Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACCOUNTDescriptionBUDGETACTUALBudgetBudget 0.00% 420040010P of Ont - PSS - -(281,238) 436040010Project Revenue0.00% - - - Total Revenue(38,335)(40,579)(321,816)7 530040010Wages185,703166,690189,7972.20% 530640010Project Wages(22,439) --100.00% - Total Salary163,264166,690189,797 540040010Benefits 48,463 41,909 46,809-3.41% 542040010Benefits- Prev Vac 8,9200.00% -8,455 543040010Vacation Pay 6,613 8,781 9,27240.20% 545040010Lieu 6,537 7,018 7,40713.31% 547040010Sick/Bereavement 1,989 2,539 2,66934.19% 549040010Benefits - Manulife 8,498 7,533 8,111-4.55% Total Benefit 72,101 76,234 83,18815.38% 550040010Travel 504 424 5040.00% 550540010Travel - Other 1200.00% - - 551040010Development 796 422 7960.00% 585040010Purchased Services57,000 47,528 34,887-38.79% 586040010Supplies 4,500 13,387 4,5000.00% 588040010Equipment 4,142 4,856 4,1420.00% 596040010Project Costs 0.00% - -2,000 3,2712,003 2,003 0.00% 680040010Program Specific Raw F Total Operations68,945 70,008 48,832 -29.17% 0.00% Other - - - TOTAL OPERATING COST -100.00%(0) 265,974 272,354 J:\Common\Finance\Budget Development\2012 Proposed Budget\Homes Reports\Elgin Manor\Elgin Manor 173 15/02/2012 12:47 PM Program SupportElgin Manor Program Supportproposed budget COUNTY OF ELGIN Copy of Elgin Manor Laundry Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACCOUNTDescriptionBUDGETACTUALBudgetBudget 457044010Valet0000.00% Total Revenue0000.00% 530044010Wages43,80938,62444,6882.01% Total Salary43,80938,62444,688 540044010Benefits27,6006,88210,183-63.11% 549044010Benefits Manulife0000.00% Total Benefit27,6006,88210,183-63.11% 585044010Purchased Services114,997106,958114,9970.00% 586044010Supplies2,7842,2742,7840.00% 592044010Repairs and Maintenanc1,2008501,2000.00% Total Operations118,981110,081118,9810.00% 0.00% Other02,3530 TOTAL OPERATING COST190,390157,941173,851-8.69% 175 15/02/20122:36 PM H:\Copy of Elgin Manor Laundry COUNTY OF ELGIN Elgin Manor Nursing Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACCOUNTDescriptionBUDGETACTUALBudgetBudget 420042010P of Ont - NPC0.00% - -(2,966,681) 420142010P of Ont - On Call Physician 0.00% - -(9,996) 435042010Recoveries - Supplies & Services(9,996) (12,267) (1,000)-90.00% 435542010Recoveries - Wages(58,044)(46,391) -100.00%(0) 436042010Project Revenue(137,126)(171,559)(182,183)32.86% Total Revenue(205,166)(230,217)(3,159,861)14 530142010Wages (new) - RN482,977470,822483,2890.06% 530742010Project Wages (new) - RN 33,279 24,540 16,677-49.89% 531542010Project Wages - RN0.00% - - - 530242010Wages (new) - RPN446,357417,273410,895-7.94% 530842010Project Wages (new) - RPN 57,709 82,068 66,10014.54% 532042010Wages RPN0.00% - - - 532542010Project Wages - RPN0.00% - - - 530342010Wages (new) - HCA1,606,6581,651,3721,691,7095.29% 530942010Project Wages (new) - HCA 20,908 6,848 21,5523.08% 533042010Wages HCA0.00% - - - 533542010Project Wages - HCA0.00% - - - 530442010Wages (new) - DON 97,179 73,178 99,9912.89% 531042010Project Wages DON 9,718 9,321 42,767340.08% 534042010Wages DON0.00% - - - 530542010Wages(new) - WC 48,106 29,702 49,3772.64% 535042010Wages WC0.00% - - - Total Salary2,802,8912,765,1242,882,3572.84% 192,16980.21% 540142010Benefits RN106,63491,232 540742010Project Benefits - RN 16,640 3,250 9,655-41.98% 541142010Vacation Pay - RN12,302 16,591 17,07638.81% 541542010Project Benefits - RN (old)0.00% - - - 543142010Vacation Hrs - RN 33,444 27,522 28,409-15.05% 545142010Lieu - RN 23,580 25,496 26,26311.38% 547142010Sick/Bereav - RN 16,584 38,427 39,313137.06% 549142010Benefits Manulife - RN 30,421 23,463 25,275-16.92% 540242010Benefits (new) - RPN 84,794 98,284107,53026.81% 540842010Project Benefits (new) - RPN 28,855 17,394 16,525-42.73% 542042010Benefits RPN0.00% - - - 542542010Project Benefits - RPN0.00% - - - 543242010Vacation Hrs - RPN 28,420 31,190 32,90715.79% 545242010Lieu - RPN 28,654 22,291 23,478-18.06% 547242010Sick/Bereav - RPN 11,392 11,880 12,5199.90% 549242010Benefits Manulife - RPN 37,512 35,959 38,7033.18% 176 15/02/20121:15 PM J:\Common\Finance\Budget Development\2012 Proposed Budget\Homes Reports\Elgin Manor\Elgin Manor Nursing COUNTY OF ELGIN Elgin Manor Nursing Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACCOUNTDescriptionBUDGETACTUALBudgetBudget 540342010Benefits (new) - HCA390,395436,240390,3950.00% 540942010Project Benefits (new) - HCA 10,454 834 5,388-48.46% 541342010Vacation Pay - HCA 58,872 13,124 13,715-76.70% 543042010Benefits HCA 2,9820.00% -4,310 543342010Vacation Hrs - HCA108,548105,963111,5722.79% 545342010Vacation Hrs - HCA 90,732 93,929 99,0709.19% 545042010Lieu $$0.00% - - - 545742010Lieu $$ 1,27028 1,3434696.28% 545842010Lieu $$ 166 2,448 2,6211479.21% 545942010Lieu $$ 198 873 925366.96% 546342010Top Up - HCA 5,933 2,496 2,576-56.58% 547342010Sick/Bereav - HCA 34,115 35,110 37,1028.76% 548342010STD - HCA0.00% - - - 549342010Benefits Manulife - HCA167,560110,189118,646-29.19% 540442010Benefits (new) - DON 18,358 18,930 21,14615.18% 541042010Project Benefits - DON 4,859 1,581 10,692120.04% 543442010Vacation Hrs(new) - DON 9,498 5,583 5,927-37.59% 544042010Benefits DON0.00% - - - 547442010Sick/Bereav - DON 7,584 374 391-94.85% 549442010Benefits Manulife - DON 4,207 4,541 4,89016.25% 540542010Benefits (new) - WC 11,712 9,652 10,768-8.06% 543542010Vacation Hrs - WC 4,548 3,767 3,941-13.34% 545042010Benefits WC0.00% - - - 547542010Benefit - Sick/Bereav- WC 14,9950.00% -13,962 549542010Benefits WC - Manulife 5,685 5,316 5,7240.68% 8,875 9,3230.00% 542242010Benefits- Prev Vac- 542342010Benefits- Prev Vac 58,9690.00% -55,842 Total Benefit1,392,6841,378,1901,502,9247.92% 550042010Travel 495 272 4950.00% 550542010Travel - Other 1210.00% - - 551042010Development 3,998 3,99861 0.00% 585042010Purchased Services 19,178 15,954 19,1780.00% 586042010Supplies 44,733 32,840 44,7330.00% 588042010Equipment 26,693 14,027 26,6930.00% 592042010Repairs/Maintenance 9,341 521 9,3410.00% 596042010Project Costs 19,856 20,308 14,681-26.07% 682042010Medical Director 19,836 19,855 19,8360.00% 683042010Incontinence 41,059 39,188 41,0590.00% 689042010High Intensity Supp/Equipment0.00% - - - Total Operations185,189143,147180,013-2.79% 0.00% Other - - - TOTAL OPERATING COST 4,056,2444,175,597 1,405,434-66.34% 177 15/02/20121:15 PM J:\Common\Finance\Budget Development\2012 Proposed Budget\Homes Reports\Elgin Manor\Elgin Manor Nursing COUNTY OF ELGIN Elgin Manor Housekeeping Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACCOUNTDescriptionBUDGETACTUALBudgetBudget Total Revenue0000.00% 530043010Wages256,119249,235252,764-1.31% 530643010Project Wages - HSK-3,177-2655,628-277.17% Total Salary252,942248,970258,392 540043010Benefits61,07179,728114,37287.28% 540643010Project Stat/Combined - 2,7592302,8142.01% 543043010Vacation Hrs29,69324,92925,765-13.23% 545043010Lieu12,96512,70113,5124.22% 547043010Sick/Bereav7,7656,6236,927-10.79% 549043010Benefits - Manulife25,37522,63124,099-5.03% Total Benefit139,628146,842187,49034.28% 550043010Travel253252530.00% 550543010Travel - Other0000.00% 551043010Development0000.00% 585043010Purchased Services3,0032,2486,913130.22% 586043010Supplies22,49922,21722,4990.00% 588043010Equipment5,5025,4165,5020.00% 592043010Repairs/Maintenance2,0001,3482,0000.00% Total Operations33,25631,25537,16611.76% 0.00% Other013,7080 TOTAL OPERATING COST425,826440,775483,04813.44% 179 07/02/201211:53 AM J:\Common\Finance\Budget Development\2012 Proposed Budget\Homes Reports\Elgin Manor\Elgin Manor Housekeeping COUNTY OF ELGIN Elgin Manor Laundry Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACCOUNTDescriptionBUDGETACTUALBudgetBudget 0.00% 457044010Valet - - - Total Revenue0.00% - - - 530044010Wages 43,809 38,624 44,6882.01% Total Salary 43,809 38,624 44,688 540044010Benefits 27,600 6,882 10,183-63.11% 549044010Benefits Manulife0.00% - - - Total Benefit 27,600 6,882 10,183-63.11% 585044010Purchased Services114,997106,958114,9970.00% 586044010Supplies 2,784 2,274 2,7840.00% 592044010Repairs and Maintenanc 8501,200 1,200 0.00% Total Operations118,981 110,081 118,981 0.00% 0.00% Other 2,353 - - TOTAL OPERATING COST-8.69% 190,390 157,941 173,851 180 15/02/20123:34 PM J:\Common\Finance\Budget Development\2012 Proposed Budget\Homes Reports\Elgin Manor\Elgin Manor Laundry COUNTY OF ELGIN Elgin Manor Building Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACCOUNTDescriptionBUDGETACTUALBudgetBudget 435045010Recoveries0000.00% 436045010Project Revenue00-30,0000.00% Total Revenue00-300000.00% 530045010Wages44,74439,06845,8222.41% 533045010Vac Pay05,27000.00% 537045010Sick/Bereavement01,02000.00% 530645010Project Wages-11,112-9260-100.00% Total Salary33,63244,43245,822 540045010Benefits9,1497,6098,407-8.11% 543045010Vacation Hrs0000.00% 549045010Benefits - Manulife5,3585,0055,355-0.06% Total Benefit14,50612,61413,761-5.14% 550045010Travel968960.00% 550545010Travel - Other0000.00% 551045010Development035300.00% 585045010Purchased Services119,000118,052105,590-11.27% 585145010Purchased Services - SP0067,8960.00% 586045010Supplies0000.00% 588045010Equipment2,4972,0812,4970.00% 592045010Repairs/Maintenance23,00124,49921,001-8.70% 592145010Repairs/Maintenance - SP007,9990.00% 594045010Utilities00193,7540.00% 596045010Project Costs80,00045,62856,000-30.00% 609045010Miscellaneous0000.00% Total Operations224,594190,621454,833102.51% 0.00% Other000 TOTAL OPERATING COST272,732247,667484,41677.62% 181 07/02/201212:37 PM J:\Common\Finance\Budget Development\2012 Proposed Budget\Homes Reports\Elgin Manor\Elgin Manor Building COUNTY OF ELGIN Elgin Manor Admin Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACCOUNTDescriptionBUDGETACTUALBudgetBudget 420046010P of Ont - OA00-178,5630.00% 420146010P of Ont - Pay Equity00-6,3000.00% 420546010Project Rev - Prov-339,996-339,996-339,9960.00% 435046010Recoveries-24,994-31,918-31,91827.70% 436046010Project Revenue-40,000-34,567-40,0000.00% 450046010Private00-313,7960.00% 451046010Private - Basic Comp00-927,9630.00% 452046010Semi00-7,8960.00% 453046010Semi - Basic Comp00-52,5410.00% 454046010Basic00-622,7940.00% 455046010Respite00-15,0430.00% Total Revenue-404,990-406,481-2,536,8115 530046010Wages164,252139,904166,5041.37% 530646010Project Wages-18,662-1370-100.00% Total Salary145,589139,768166,504 540046010Benefits34,53733,97619,974-42.17% 540646010Project Benefits01000.00% 543046010Vacation Hrs13,83214,18715,54912.41% 547046010Sick/Bereav3,5761,9562,089-41.60% 549046010Benefits - Manulife15,93015,92217,2398.22% Total Benefit67,87666,05154,850-19.19% 550046010Travel1,255278911-27.36% 550546010Travel - Other03433430.00% 551046010Development2,2521,0442,2520.00% 560046010Recognition02008000.00% 561046010Memberships8,2008,1928,2000.00% 562046010Subscriptions6004536000.00% 563046010Office Supplies5,0004,7365,0000.00% 564046010Photocopy4,6045,2985,0048.69% 565046010Advertising1,0801,3191,40029.63% 568046010Telephone/Fax009,5040.00% 572046010Postage/Courier006500.00% 575046010Petty Cash Over/Short011700.00% 585046010Purchased Services3,0044,8123,0040.00% 588046010Equipment1,5056021,005-33.22% 591546010Special - General Store0-60000.00% 592046010Repairs/Maintenance5041015040.00% 596046010Project Costs61,00038,02510,000-83.61% 609046010Miscellaneous5042725040.00% 682046010Medical Director4,7965,7935,79620.85% 685046010Reimbursed Supplies/Cl24,00019,63224,0000.00% 800046010Amortization505,514505,514507,2400.34% Total Operations623,819596,131586,719-5.95% 0.00% Other000 TOTAL OPERATING COST432,294395,469-1,728,738-499.90% 183 07/02/201211:50 AM J:\Common\Finance\Budget Development\2012 Proposed Budget\Homes Reports\Elgin Manor\Elgin Manor Admin COUNTY OF ELGIN Terrace Lodge Program Support Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACCOUNTDescriptionBUDGETACTUALBudgetBudget 0.00% 420040020P of Ont - PSS - -(311,626) 435040020Recoveries(30,368)(39,192)(39,192)29.06% 436040020Project Revenue0.00% - - - Total Revenue(30,368)(39,192)(350,817)11 530040020Wages197,540200,391201,6252.07% 530640020Project Wages (9,420)-100.00% - - Total Salary188,120200,391201,625 540040020Benefits 67,457 47,091 52,548-22.10% 542040020Benefits- Prev Vac 9,9040.00% -9,354 543040020Vacation Hrs 11,057 8,101 8,569-22.50% 545040020Lieu 10,865 12,143 12,80617.87% 547040020Sick/Bereave 3,948 3,073 3,291-16.63% 549040020Benefits - Manulife 17,339 15,848 17,064-1.59% Total Benefit110,666 95,609104,182-5.86% 550040020Travel 500 310 5000.00% 550540020Travel - Other 2170.00% - - 551040020Development 700 778 7000.00% 585040020Purchased Services45,500 41,981 36,204-20.43% 586040020Supplies 5,106 6,793 5,1060.00% 592040020Repairs/Maintenance0.00% - - - 588040020Equipment 0.00% -5,052 - 596040020Project Costs 5000.00% - - 609040020Miscellaneous0.00% - - - 680040020Program Specific Raw F 1,1572,000 2,000 0.00% Total Operations53,806 56,288 45,010 -16.35% 0.00% Other - - - TOTAL OPERATING COST -100.00%(0) 322,225 313,096 185 15/02/201212:49 PM J:\Common\Finance\Budget Development\2012 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge Program Support COUNTY OF ELGIN Terrace Lodge Dietary Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACCOUNTDescriptionBUDGETACTUALBudgetBudget 420041020P of Ont - RF00-273,9250.00% 435041020Recoveries-45,398-50,318-50,31810.84% Total Revenue-45,398-50,318-324,2436 530041020Wages514,056509,906526,0312.33% 530641020Project Wages-24,3311,837-3,316-86.37% Total Salary489,725511,743522,715 540041020Benefits131,522144,149182,64738.87% 540641020Project Benefits5921,1656062.28% 543041020Vacation Hrs29,21332,22433,65315.20% 541041020Vacation Pay17,2942,4811,278-92.61% 542041020Benefits- Prev Vac021,91724,3590.00% 545041020Lieu22,98028,38831,58837.46% 547041020Sick/Bereave13,11213,57014,71212.20% 549041020Benefits - Manulife46,79561,81368,03945.40% 545641020Lieu $$01,3211,4430.00% Total Benefit261,509307,028358,32537.02% 550041020Travel5023525020.00% 550541020Travel - Other011900.00% 551041020Development2,4971,5722,4970.00% 585041020Purchased Services2,9961,4032,496-16.69% 586041020Supplies29,58030,14929,5800.00% 588041020Equipment4,0014,3694,0010.00% 592041020Repairs/Maintenance1,5006931,5000.00% 596041020Project Costs4,1456910-100.00% 681041020Raw Food321,673334,233322,9710.40% Total Operations366,894373,580363,547-0.91% 0.00% Other05,1180 TOTAL OPERATING COST1,072,7301,147,151920,344-14.21% 187 07/02/201212:18 PM J:\Common\Finance\Budget Development\2012 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge Dietary COUNTY OF ELGIN Terrace Lodge Nursing Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACCOUNTDescriptionBUDGETACTUALBudgetBudget 0.00% 420042020P of Ont - NPC - -($3,251,728) 420142020P of Ont - On Call Physician 0.00% - -($9,996) ($13,237)($10,000) ($1,004) -89.96% 435042020Recoveries - Supplies & Services 435542020Recoveries - Wages($63,447) ($50,543) ($0) -100.00% 436042020Project Revenue($181,647) ($169,327) ($188,044) 3.52% Total Revenue($255,094) ($233,107) ($3,450,772) 13 530142020Wages (new) - RN499,502$ 412,149$ 403,965$ -19.13% 530742020Project Wages (new) - RN8,907$ 37,566$ 69,758$ 683.19% 0.00% 531542020Project Wages - RN - - - 530242020Wages (new) - RPN$515,191$526,503$ 506,692-1.65% 530842020Project Wages (new) - RPN90,147$ $115,757$ 90,3010.17% 532042020Wages RPN0.00% - - - 532542020Project Wages - RPN0.00% - - - 530342020Wages (new) - HCA$ 1,817,7681,782,787$ 1,847,267$3.62% 530942020Project Wages (new) - HCA$ 7,490$ 22,797$ 12,94172.79% 533042020Wages HCA0.00% - - - 533542020Project Wages - HCA0.00% - - - 530442020Wages (new) - DON$ 97,179$ 85,087$ 99,7482.64% 531042020Project Wages - DON$ 9,718$ 9,414$ 9,9372.25% 534042020Wages DON0.00% - - - 530542020Wages (new) - WC$ 48,106$ 39,189$ 3,798-92.10% 535042020Wages WC0.00% - - - Total Salary$ 3,066,2313,059,026$ 3,044,405$-0.48% 540142020Benefits (new) - RN$177,529$ 85,745$ 102,951-42.01% 540742020Project Benefits (new) - RN$ 14,264$ 5,129$ 25,74680.50% 541142020Vacation Pay - RN$ 8,753$ 6,486$ 6,695-23.51% 541542020Project Benefits - RN0.00% - - - 543142020Vacation Hrs - RN$ 32,344$31,901$ 32,9982.02% 545142020Lieu - RN$ 14,346$ 13,051$13,487-5.98% 545742020Lieu $$$ 472$ 1,668$ 1,746269.99% 547142020Sick/Bereav - RN$ 14,941$ 13,820$ 14,254-4.60% 547742020Benefit - Sick/Bereav - RN$ 626$ 6400.00% - 549142020Benefits Manulife - RN$ 24,382$ 26,400$ 28,41116.52% 540242020Benefits (new) - RPN$ 83,760$117,737$ 131,78457.33% 540842020Project Benefits (new) - RPN50,755$ $ 24,021$ 26,367-48.05% 542042020Benefits RPN0.00% - - - 542542020Project Benefits - RPN0.00% - - - 543242020Vacation Hrs - RPN$ 29,586$ 24,600$ 25,843-12.65% 545242020Lieu - RPN$ 36,170$ 31,261$ 32,902-9.03% 545842020Lieu $$$ 1,423$ 4,345$ 4,618224.53% 546242020Top Up - RPN$ 21,442$ 11,165$ 11,416-46.76% 547242020Sick/Bereav - RPN$ 11,821$ 12,659$ 13,41313.47% 547842020Benefit - Sick/Bereav RPN$ $ 2,8040.00% -2,638 189 15/02/20121:12 PM J:\Common\Finance\Budget Development\2012 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge Nursing COUNTY OF ELGIN Terrace Lodge Nursing Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACCOUNTDescriptionBUDGETACTUALBudgetBudget 548242020Sick/Bereav - RPN0.00% - - - 549242020Benefits Manulife - RPN$ 54,963$ 39,029$ 42,024-23.54% 540342020Benefits (new) - HCA$389,897$540,320$ 593,62552.25% 543042020Benefits HCA$ 0.00% -2,570 - 540942020Project Benefits (new) - HCA16,297$ $ 2,514$ 12,438-23.68% 541342020Vacation Pay - HCA$ 0.00% -26,856 - 543342020Vacation Hrs - HCA$ 91,206$ 84,681$ 89,006-2.41% 543542020Project Benefits - HCA$ 2,694$ 2,606$ 2,7562.27% 545342020Lieu - HCA$114,980$128,305$ 135,29317.67% 545942020Lieu $$$ 622$ 2,396$ 2,538308.03% 546342020Top Up - HCA$ 6,023$ 7,910$ 8,13235.02% 547342020Sick/Bereav - HCA$ 41,817$ 48,833$ 51,41722.96% 548342020STD - HCA0.00% - - - 549342020Benefits Manulife - HCA$195,074$136,420$ 146,892-24.70% 542242020Benefits- Prev Vac$ $ 18,3780.00% -17,464 542342020Benefits- Prev Vac$ $ 77,5370.00% -73,461 543742020Vac Hrs$ 626$ 6540.00% - 543842020Vac Hrs$ $ 5,5140.00% -5,276 540442020Benefits (new) - DON$ 20,933$ 19,589$ 21,8474.36% 541042020Project Stat/Combined - DON4,859$ $ 1,487$ 4,9682.25% 543442020Vacation Hrs - DON$ 6,765$ 7,443$ 7,80515.37% 544042020Benefits DON0.00% - - - 547442020Sick/Bereav - DON0.00% - - - 549442020Benefits Manulife - DON$ 6,905$ 5,091$ 5,478-20.67% 540542020Benefits (new) - WC$ 11,078$ 9,913$ 11,064-0.13% 0.00% 545042020Benefits WC- - - 547542020Sick/Bereav - WC$ 842$ 1,043$1,10331.00% 549542020Benefits Manulife - WC$ 4,609$ 4,499$ 4,8435.07% Total Benefit$ 1,581,5811,491,550$ 1,719,387$15.28% 550042020Travel$ 2,002$ 168$ 2,0020.00% 550542020Travel - Other$ 60.00% - - 551042020Development$ 4,004$ 557$ 3,504-12.49% 585042020Purchased Services$ 23,202$ 13,591$ 20,002-13.79% 586042020Supplies$ 39,939$ 32,309$ 39,9390.00% 588042020Equipment$ 14,999$ 14,645$ 14,9990.00% 592042020Repairs/Maintenance$ 2,498$ 1,138$ 2,4980.00% 596042020Project Costs$ 34,055$ 15,823$ 11,900-65.06% 609042020Miscellaneous0.00% - - - 682042020Medical Director$ 20,928$ 20,950$ 20,9280.00% 683042020Incontinence$ 45,625$ 59,571$ 45,6250.00% 689042020High Intensity Supp/Equipment0.00% - - - Total Operations$187,252$158,757$ 161,397-13.81% 0.00% Other$ 4,630 - - TOTAL OPERATING COST$4,482,734$4,578,092$1,474,417-67.11% 190 15/02/20121:12 PM J:\Common\Finance\Budget Development\2012 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge Nursing COUNTY OF ELGIN Terrace Lodge Housekeeping Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACCOUNTDescriptionBUDGETACTUALBudgetBudget 0.00% - - - Total Revenue0.00% - - - 530043020Wages267,595244,971273,0652.04% 530643020Project Wages - HSK(28,336) (15,447)447-45.48% Total Salary239,259245,418257,617 540043020Benefits 56,176 80,943 91,82163.45% 540643020Project Stat/Combined - 752 68 256-66.00% 541043020Vacation Pay 156 1630.00% - 542043020Benefits- Prev Vac 15,5100.00% -14,811 543043020Vacation Hrs. 23,966 25,986 27,24913.70% 545043020Lieu 16,602 14,564 15,323-7.71% 545643020Lieu $$ 14 150.00% - 547043020Sick/Bereav 7,941 6,635 6,992-11.96% 549043020Benefits - Manulife 22,606-100.00% - - Total Benefit128,044143,177157,32822.87% 550043020Travel 252 43 2520.00% 550543020Travel - Other0.00% - - - 551043020Development0.00% - - - 585043020Purchased Services3,000 1,196 8,570185.67% 586043020Supplies 27,499 25,416 27,4990.00% 588043020Equipment 2,003 2,242 2,0030.00% 592043020Repairs/Maintenance1,596 608 1,5960.00% 609043020Miscellaneous0.00% - - - Total Operations 34,35029,504 39,92016.22% Other 1,710-0.00% - TOTAL OPERATING COST13.25% 401,653 419,809 454,866 192 15/02/20121:36 PM J:\Common\Finance\Budget Development\2012 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge Housekeeping COUNTY OF ELGIN Terrace Lodge Laundry Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Cost Attack ACCOUNTDescriptionBUDGETACTUALBudgetImplement 435044020Recoveries-960-960.00% 457044020Valet0000.00% Total Revenue-960-960 530044020Wages53,74262,09754,8170.00% Total Salary53,74262,09754,817 540044020Benefits27,60010,14511,7800.00% 545044020Lieu $$05,7066,0130.00% 547044020Benefit - Sick/Bereav04294630.00% 549044020Benefits Manulife0000.00% Total Benefit27,60016,28018,2550.00% 585044020Purchased Services105,000117,561105,0000.00% 586044020Supplies6,4043,1176,4040.00% 592044020Repairs/Maintenance1,2511,6631,2510.00% Total Operations112,655122,341112,6550.00% 0.00% Other04170 TOTAL OPERATING COST193,901201,135185,6320.00% 194 07/02/201212:21 PM J:\Common\Finance\Budget Development\2012 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge Laundry COUNTY OF ELGIN Terrace Lodge Building Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACCOUNTDescriptionBUDGETACTUALBudgetBudget 435045020Recoveries0-904-8,0040.00% 436045020Project Revenue-5,151-14,064-30,000482.41% Total Revenue-5150.98-14968.19-38004637.80% 530045020Wages44,74438,77645,8222.41% 533045020Vac Pay05,95000.00% 537045020Sick/Bereavement01,02000.00% 530645020Project Wages-3,81500-100.00% Total Salary40,92945,74645,822 540045020Benefits9,0567,5788,467-6.51% 543045020Vacation Hrs0000.00% 549045020Benefits Manulife5,3774,9995,3830.10% Total Benefit14,43412,57813,850-4.04% 550045020Travel7488877480.00% 550545020Travel - Other02000.00% 551045020Development4951784950.00% 585045020Purchased Services95,000104,77490,430-4.81% 586045020Supplies9996189990.00% 588045020Equipment0000.00% 592045020Repairs/Maintenance20,80913,86915,809-24.03% 594045020Utilities00200,5540.00% 596045020Project Costs118,15176,33734,500-70.80% 684045020Cable0000.00% Total Operations236,202196,683343,53645.44% 0.00% Other0300 TOTAL OPERATING COST286,414240,069365,20427.51% 195 07/02/201212:16 PM J:\Common\Finance\Budget Development\2012 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge Building COUNTY OF ELGIN Terrace Lodge Admin Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACCOUNTDescriptionBUDGETACTUALBudgetBudget 420046020P of Ont - OA00-242,3860.00% 420146020P of Ont - Pay Equity00-2,1960.00% 00-36,5040.00% 420246020P of Ont - Structural Com 435046020Recoveries-18,600-17,138-18,6000.00% 436046020Project Revenue0-7,082-8,0000.00% 450046020Private00-118,1030.00% 451046020Private - Basic Comp00-349,2570.00% 452046020Semi00-120,5180.00% 453046020Semi - Basic Comp00-801,8980.00% 454046020Basic00-584,6050.00% 455046020Respite00-17,6610.00% Total Revenue-18,600-24,219-2,299,729123 530046020Wages218,699182,410224,0082.43% 530646020Project Wages-45,091640-100.00% Total Salary173,608182,473224,008 540046020Benefits67,27244,73512,887-80.84% 540646020Project Benefits01100.00% 543046020Vacation Hrs019,94720,9720.00% 547046020Sick/Bereav04,7605,1640.00% 549046020Benefits Manulife18,95017,75119,1120.86% Total Benefit86,22287,20458,136-32.57% 550046020Travel2,4991,1541,729-30.81% 550546020Travel - Other07707700.00% 551046020Development4,5009324,000-11.11% 560046020Recognition5009861,00099.93% 561046020Memberships8,8018,8018,8010.00% 562046020Subscriptions8008488000.00% 563046020Office Supplies5,9964,6415,496-8.34% 564046020Photocopy2,0004,1714,000100.00% 565046020Advertising2,0009581,600-20.00% 568046020Telephone/Fax0018,0000.00% 572046020Postage/Courier007560.00% 575046020Petty Cash Over/Short0630 585046020Purchased Services3,7023,1783,202-13.51% 588046020Equipment3,0031,0182,503-16.65% 596046020Project Costs37,7003564,350-88.46% 609046020Miscellaneous1,0025381,0020.00% 682046020Medical Director4,0005,2494,80020.00% 685046020Reimbursed Supplies/Cl17,49618,50717,4960.00% 800046020Amortization208,274218,234168,574-19.06% Total Operations302,273270,404248,880-17.66% 0.00% Other000 TOTAL OPERATING COST543,503515,862-1,768,705-425.43% 197 07/02/201212:12 PM J:\Common\Finance\Budget Development\2012 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge Admin COUNTY OF ELGIN Terrace Lodge Adult Day Proposed Budget Total 2012% CHANGE 2011 FORECAST/Zero Based Zero Base ACTUALBudgetBudget ACCOUNTDescriptionBUDGET 420048020Province of Ontario-91,518-157,093-94,0572.77% 437048020Other Revenue-10,500-8,951-10,5000.00% Total Revenue-102017.79-166043.7-104557.4012.49% 530048020Wages55,61460,12856,8662.25% Total Salary55,61460,12856,866 540048020Benefits16,68415,48717,7926.64% 542048020Benefits - Prev Vac03,21600.00% 543048020Vacation04,02100.00% 545048020Lieu $$02,84900.00% 547048020Benefit - Sick/Bereav01,85800.00% 549048020Benefits - Manulife03,7661040.00% Total Benefit16,68431,19717,8967.26% 550048020Travel300663000.00% 550548020Travel - Other0000.00% 551048020Development3751003750.00% 563048020Office Supplies9759009750.00% 565048020Advertising0000.00% 585048020Purchased Services8,7572,3978,7570.00% 586048020Supplies4,5384,5674,5380.00% 588048020Equipment7501737500.00% 609048020Miscellaneous1503022751.07% 681048020Raw Food5,6255,6905,6250.00% 686048020Building Occupancy8,2508,2508,2500.00% Total Operations29,71922,17329,7960.26% 0.00% Other000 TOTAL OPERATING COST0-52,54600.00% 199 07/02/201212:13 PM J:\Common\Finance\Budget Development\2012 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge Adult Day COUNTY OF ELGIN Bobier Program Support Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACCOUNTDescriptionBUDGETACTUALBudgetBudget 0.00% 420040030P of Ont - PSS - -(177,627) 435040030Recoveries(21,168)(26,775)(26,775)26.49% 436040030Project Revenue0.00% - - - Total Revenue(21,168)(26,775)(204,401)9 530040030Wages122,080 96,473124,6372.09% 530640030Project Wages(10,824) (9,517)- -12.08% Total Salary111,256 96,473115,120 540040030Benefits 41,743 26,973 48,57916.38% 542040030Benefits- Prev Vac (200)0 0.00% - 543040030Vacation Hrs 10,392 9,915 10,389-0.03% 545040030Lieu 4,608 3,781 3,997-13.27% 547040030Sick/Bereav 1,323 4,908 2,34276.98% 549040030Benefits - Manulife 5,972 6,633 7,13619.49% Total Benefit 64,039 52,211 72,24312.81% 550040030Travel 200 420 2000.00% 550540030Travel - Other0.00% - - - 551040030Development 300 114 3000.00% 585040030Purchased Services40,837 50,485 12,538-69.30% 586040030Supplies 1,200 1,308 1,2000.00% 588040030Equipment 0.00% -9,046 - 592040030Repairs/Maintenance0.00% - - - 596040030Project Costs 0.00% - -2,000 609040030Miscellaneous0.00% - - - 680040030Program Specific Raw F 800 883 8000.00% Total Operations 43,337 62,256 17,038-60.68% 0.00% Other 3,318 - - TOTAL OPERATING COST -100.00%(0) 197,464 187,483 200 15/02/20121:06 PM J:\Common\Finance\Budget Development\2012 Proposed Budget\Homes Reports\Bobier Villa\Bobier Program Support COUNTY OF ELGIN Bobier Dietary Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACCOUNTDescriptionBUDGETACTUALBudgetBudget 0.00% 420041030P of Ont - RF - -(156,137) 435041030Recoveries(24,986)(20,860)(20,860)-16.51% Total Revenue(24,986)(20,860)(176,997)6 530041030Wages311,149308,535333,9037.31% 530641030Project Wages 5,885 1,284 3,764-36.05% Total Salary317,034309,819337,667 540041030Benefits 83,768 78,787 85,3331.87% 540641030Project Benefits 2,942 134 3,0092.25% 543041030Vacation Hrs 15,676 15,523 16,3334.19% 541041030Vacation Pay 12,967 13,191 14,69913.36% 542041030Benefits - Prev Vac (807)(0) 0.00% - 545041030Lieu 18,687 20,318 21,39514.49% 546041030Top Up 3,101-100.00% - - 547041030Sick/Bereave 3,913 10,735 10,653172.25% 549041030Benefits - Manulife 19,606 19,524 21,0197.20% Total Benefit160,662158,212171,6346.83% 550041030Travel 504 347 5040.00% 550541030Travel - Other0.00% - - - 551041030Development 1,004 831 1,0040.00% 585041030Purchased Services2,599 1,689 2,5990.00% 586041030Supplies 19,949 16,265 19,9490.00% 588041030Equipment 1,500 1,728 1,5000.00% 592041030Repairs/Maintenance4,503 5,228 4,5030.00% 681041030Raw Food175,801174,724178,2361.39% Total Operations205,860200,811208,2961.18% 0.00% Other 127 - - TOTAL OPERATING COST658,570-17.91% 648,108 540,599 202 15/02/20121:34 PM J:\Common\Finance\Budget Development\2012 Proposed Budget\Homes Reports\Bobier Villa\Bobier Dietary COUNTY OF ELGIN Bobier Nursing Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACCOUNTDescriptionBUDGETACTUALBudgetBudget 420042030P of Ont - NPC0.00% - -(1,822,696) 420142030P of Ont - On Call Physician 0.00% - -(9,996) 435042030Recoveries - Supplies & Services(9,996) (11,951) (2,000)-79.99% 435542030Recoveries - Wages(39,958)(33,952) (103)-99.74% 436042030Project Revenue(119,667)(120,424)(140,809)17.67% Total Revenue(169,621)(166,326)(1,975,603)11 530142030Wages (new) - RN388,933358,827374,410-3.73% 530742030Project Wages (new) - RN 13,951 23,129 27,64898.18% 531542030Project Wages - RN0.00% - - - 530242030Wages (new) - RPN258,390262,255252,282-2.36% 530842030Project Wages (new) - RPN 64,458 98,447 77,03519.51% 532042030Wages RPN0.00% - - - 532542030Project Wages - RPN0.00% - - - 530342030Wages (new) - HCA1,056,6211,048,3831,104,1144.49% 530942030Project Wages (new) - HCA (6,068) 13,344 14,209-334.15% 533042030Wages HCA0.00% - - - 533542030Project Wages - HCA0.00% - - - 530442030Wages (new) - DON 55,937 52,611 54,518-2.54% 531042030Project Wages (new) - DON 7,188 6,214 7,2410.75% 534042030Wages DON0.00% - - - Total Salary1,839,4111,863,2111,911,4583.92% 540142030Benefits RN 65,535 72,981142,541117.51% 540742030Project Benefits (new) - RN 16,786 2,621 11,877-29.24% 541142030Vacation Pay - RN 4,7925,081 5,2509.55% 0.00% 541542030Project Benefits - RN- - - 543142030Vacation Hrs - RN 22,673 22,919 23,6244.19% 545142030Lieu - RN 12,104 11,302 11,656-3.70% 545742030Lieu $$ 543 1,363 1,440165.24% 546142030Top Up - RN 4,955-100.00% - - 547142030Sick/Bereav - RN 21,401 15,457 15,939-25.52% 547742030Benefit - Sick/Bereav - RN 469 4800.00% - 549142030Benefits Manulife - RN 19,398 16,953 18,245-5.94% 540242030Benefits (new) - RPN 55,761 73,552 64,92816.44% 540842030Project Benefits (new) - RPN37,910 13,855 19,259-49.20% 541242030Vacation Pay - RPN 8,108 8,045 8,8789.49% 542042030Benefits RPN0.00% - - - 542542030Project Benefits - RPN0.00% - - - 543242030Vacation Hrs - RPN 29,923 20,082 21,116-29.43% 545242030Lieu - RPN 17,211 13,184 13,900-19.24% 545842030Lieu $$ 2,213 4,903 5,195134.73% 547242030Sick/Bereav - RPN 11,709 20,698 21,76785.90% 549242030Benefits Manulife - RPN 19,218 18,524 19,9303.70% 204 15/02/20123:31 PM J:\Common\Finance\Budget Development\2012 Proposed Budget\Homes Reports\Bobier Villa\Bobier Nursing COUNTY OF ELGIN Bobier Nursing Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACCOUNTDescriptionBUDGETACTUALBudgetBudget 540342030Benefits (new) - HCA253,534268,131253,5340.00% 540942030Project Benefits (new) - HCA 7,394 1,608 3,552-51.96% 541342030Vacation Pay - HCA 53,316 27,149 30,490-42.81% 543042030Benefits HCA (22) (29)0.00% - 543342030Vacation Hrs - HCA 76,609 78,126 82,0597.11% 543542030Project Benefits - HCA0.00% - - - 545342030Lieu - HCA 49,974 49,550 52,2364.53% 545942030Lieu $$ 1,3026 1,37422793.66% 546342030Top Up - HCA 1,0540.00% -1,012 547342030Sick/Bereav- HCA 39,734 39,507 41,7935.18% 548342030STD - HCA0.00% - - - 549342030Benefits Manulife- HCA 84,780 65,892 70,935-16.33% 549542030Benefits WC - Manulife0.00% - - - 540442030Benefits (new) - DON 22,136 14,358 15,974-27.84% 541042030Project Benefits (new) - DON 3,594 1,054 1,810-49.63% 543442030Vacation Hrs - DON 7,395 3,449 3,604-51.26% 544042030Benefits DON0.00% - - - 547442030Sick/Bereav - DON 389 4060.00% - 549442030Benefits Manulife - DON 6,990 5,783 6,230-10.87% 542242030Benefits- Prev Vac (384)(0) 0.00% - 542342030Benefits- Prev Vac (1,973)0 0.00% - Total Benefit955,704879,276968,6921.36% 550042030Travel 1,004 741 806-19.70% 550542030Travel - Other 198 1980.00% - 551042030Development 2,503 1,315 2,5030.00% 585042030Purchased Services 15,14811,327 15,1480.00% 586042030Supplies 24,747 29,41924,7470.00% 588042030Equipment 3,996 1,195 3,9960.00% 592042030Repairs/Maintenance 4,001 378 4,0010.00% 596042030Project Costs 10,117 36,084 12,70025.53% 609042030Miscellaneous 2140.00% - - 682042030Medical Director 16,224 16,242 16,2240.00% 683042030Incontinence 22,995 19,271 22,9950.00% 689042030High Intensity Supp/Equipment0.00% - - - Total Operations100,735116,382103,3182.56% 0.00% Other 170 - - TOTAL OPERATING COST 2,692,7132,726,228 1,007,864-63.03% 205 15/02/20123:31 PM J:\Common\Finance\Budget Development\2012 Proposed Budget\Homes Reports\Bobier Villa\Bobier Nursing COUNTY OF ELGIN Bobier Housekeeping Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACCOUNTDescriptionBUDGETACTUALBudgetBudget 0.00% Total Revenue - - - 530043030Wages152,753161,046155,9422.09% 530643030Project Wages - HSK(8,830) 334 1,023-111.59% 530943030Project Wages0.00% - - - Total Salary143,923161,379156,965 540043030Benefits 21,860 47,678 52,238138.97% 540643030Project Stat/Combined - 502 58 5122.01% 0.00% 540943030Project Stat/Combined - - - - 541043030Vacation Pay 10,790 9,808 10,9501.48% 543043030Vacation Hrs 13,413 14,518 15,25813.75% 545043030Lieu 12,050 9,811 10,350-14.11% 545943030Lieu $$ 49-100.00% - - 547043030Sick/Bereav 4,664 6,276 6,58641.20% 549043030Benefits - Manulife 10,048 9,389 10,1070.59% Total Benefit 73,377 97,539106,00144.46% 550043030Travel0.00% - - - 550543030Travel - Other0.00% - - - 551043030Development0.00% - - - 585043030Purchased Services1,248 952 5,188315.71% 586043030Supplies 19,003 16,168 19,0030.00% 588043030Equipment 6,004 159 6,0040.00% 592043030Repairs/Maintenance 251 2510.00% - Total Operations 26,506 17,279 30,44614.86% 0.00% Other -19 - TOTAL OPERATING COST293,41220.35% 243,807 276,216 207 15/02/20121:30 PM J:\Common\Finance\Budget Development\2012 Proposed Budget\Homes Reports\Bobier Villa\Bobier Housekeeping COUNTY OF ELGIN Bobier Laundry Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACCOUNTDescriptionBUDGETACTUALBudgetBudget Total Revenue0000.00% 530044030Wages57,97661,29359,1392.01% 530644030Project Wages125631282.01% Total Salary58,10261,35559,267 540044030Benefits28,9889,92814,077-51.44% 549044030Benefits - Manulife0000.00% Total Benefit28,9889,92814,077-51.44% 551044030Development0000.00% 585044030Purchased Services63,99571,28063,9950.00% 586044030Supplies1,9998811,9990.00% 588044030Equipment5042575040.00% 592044030Repairs/Maintenance252762520.00% Total Operations66,75172,49566,7510.00% 0.00% Other02,8360 TOTAL OPERATING COST153,840146,614140,094-8.94% 209 07/02/201211:42 AM J:\Common\Finance\Budget Development\2012 Proposed Budget\Homes Reports\Bobier Villa\Bobier Laundry COUNTY OF ELGIN Bobier Building Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACCOUNTDescriptionBUDGETACTUALBudgetBudget (20,000)0.00% 436045030Project Revenue -(7,393) Total Revenue (20,000)0.00% -(7,393) 530045030Wages 44,724 41,216 45,7972.40% 533045030Vac Pay 0.00% -3,910 - 530645030Project Wages (4,845) 3,526-100.00% - Total Salary 39,879 48,652 45,797 540045030Benefits 9,604 7,853 8,773-8.65% 543045030Vacation Hrs0.00% - - - 549045030Benefits - Manulife 3,939 3,819 4,1114.36% Total Benefit 13,543 11,672 12,884-4.87% 550045030Travel 252 440 2520.00% 550545030Travel - Other 110.00% - - 551045030Development 96 178 960.00% 585045030Purchased Services76,000 64,804 62,060-18.34% 586045030Supplies 996 330 9960.00% 588045030Equipment0.00% - - - 592045030Repairs/Maintenance17,000 15,128 14,000-17.65% 594045030Utilities0.00% - -163,316 596045030Project Costs 41,000 34,550 34,000-17.07% 684045030Cable 9960.00% - - Total Operations135,344115,440275,716103.71% 0.00% Other 43 - - TOTAL OPERATING COST66.55% 188,767 168,414 314,398 211 15/02/20121:28 PM J:\Common\Finance\Budget Development\2012 Proposed Budget\Homes Reports\Bobier Villa\Bobier Building COUNTY OF ELGIN Bobier Admin Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACCOUNTDescriptionBUDGETACTUALBudgetBudget 420046030P of Ont - OA00-105,2890.00% 420146030P of Ont - Pay Equity00-17,2200.00% 00-62,4120.00% 420246030P of Ont - Structural Com 435046030Recoveries-10,629-11,764-11,76410.68% 436046030Project Revenue0-7,025-7,0000.00% 450046030Private00-187,2050.00% 451046030Private - Basic Comp00-553,6070.00% 452046030Semi00-11,6690.00% 453046030Semi - Basic Comp00-77,6440.00% 454046030Basic00-378,9620.00% 455046030Respite00-6,0890.00% Total Revenue-10,629-18,789-1,418,861132 530046030Wages125,438100,528123,774-1.33% 530646030Project Wages-12,52113-12,9103.11% Total Salary112,917100,541110,863 540046030Benefits17,79624,25327,07852.16% 541046030Vacation Pay3,1233,0473,2173.01% 543046030Vacation Hrs4,7348,8989,42199.00% 545046030Lieu2,6402,5052,6440.15% 547046030Sick/Bereav1,153360376-67.38% 549046030Benefits - Manulife5,7305,3035,710-0.35% Total Benefit35,17744,36548,44737.73% 550046030Travel1,5001361,196-20.30% 550546030Travel - Other03043040.00% 551046030Development3,0981,2203,0980.00% 560046030Recognition504895040.00% 561046030Memberships5,7405,7415,7400.00% 562046030Subscriptions200492000.00% 563046030Office Supplies6,0003,6635,000-16.67% 564046030Photocopy2,0003,6102,40020.00% 565046030Advertising8001,1288000.00% 568046030Telephone/Fax006,0040.00% 572046030Postage/Courier007550.00% 575046030Petty Cash Over/Short08200.00% 585046030Purchased Services2,0003,3572,0000.00% 588046030Equipment3,0039912,003-33.30% 591546030Special - General Store0-27500.00% 596046030Project Costs03562,0000.00% 609046030Miscellaneous28,900101500-98.27% 682046030Medical Director4952,4221,195141.41% 685046030Reimbursed Supplies/Cl10,0009,77310,0000.00% 800046030Amortization239,489246,857253,4785.84% Total Operations303,730279,604297,178-2.16% 0.00% Other030 TOTAL OPERATING COST441,195405,725-962,373-318.13% 213 07/02/201211:32 AM J:\Common\Finance\Budget Development\2012 Proposed Budget\Homes Reports\Bobier Villa\Bobier Admin COUNTY OF ELGIN Bobier Adult Day Proposed Budget Total 2012% CHANGE 2011 FORECAST/Zero Based Zero Base ACTUALBudgetBudget ACCOUNTDescriptionBUDGET 420048030Province of Ontario-54,204-82,500-55,8813.09% 437048030Other Revenue-2,700-3,927-2,7000.00% Total Revenue-56,904-86,427-58,5810 530048030Wages31,33442,33132,7824.62% Total Salary31,33442,33132,782 540048030Benefits12,4539,47412,7332.25% 545048030Lieu $$02,177250.00% 549048030Benefits Manulife0000.00% Total Benefit12,45311,65112,7582.45% 550048030Travel1,50001,5000.00% 550548030Travel - Other0000.00% 551048030Development375233750.00% 563048030Office Supplies3753003750.00% 565048030Advertising0000.00% 585048030Purchased Services1,8753,9281,8750.00% 586048030Supplies2,3922,1662,3920.00% 588048030Equipment75007500.00% 609048030Miscellaneous150073-51.33% 681048030Raw Food2,4002,2412,4000.00% 686048030Building Occupancy3,3003,3003,3000.00% Total Operations13,11711,95813,040-0.59% 0.00% Other000 TOTAL OPERATING COST0-20,488-0-992.50% 215 07/02/201211:33 AM J:\Common\Finance\Budget Development\2012 Proposed Budget\Homes Reports\Bobier Villa\Bobier Adult Day COUNTY OF ELGIN Museum Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACTUALBudgetBudget ACCOUNTDescriptionBUDGET 4200240Province of Ontario-15,000-16,438-15,0000.00% -4,364-4,121-3,928-9.99% 4215240Federal Funding - Projec 4300240Grants-4,000-2,375-4,0000.00% 4360240Project Revenue-2,000-132-500-75.00% 4370240Other Revenue0-2,01300.00% 4375240Other Revenue - Gift Sh0-88000.00% o 4380240Membership Revenue0000.00% 4390240Admissions0-50100.00% Total Revenue-25364.04-26460.04-23428-7.63% 5300240Wages106,00096,913110,1463.91% 5306240Project Wages8,0446,0455,915-26.47% 5310240Vacation0000.00% 5330240Vacation Hrs08,15000.00% 5360240Subsidized Wages0000.00% 5315240Project Wages (Old)0000.00% Total Salary114,044111,108116,061 5400240Benefits25,90717,71427,2845.32% 5406240Project Benefits 668741491-26.47% 5460240Subsidized Benefits0000.00% 5415240Project Benefits (Old)0000.00% 5490240Benefits - Manulife08,26700.00% Total Benefit26,57526,72327,7754.52% 5500240Travel1,9981241,9980.00% 5505240Travel - Other079600.00% 5510240Development1,5007941,5000.00% 5610240Memberships30,50130,30330,5010.00% 5620240Publications5001355000.00% 5630240Office Supplies5041,2735040.00% 5640240Photocopy50005000.00% 5650240Advertising3,5022,5673,5030.01% 5740240Curatorial20,00222,38120,0030.00% 5880240Equipment3,0002803,0000.00% 5910240Special - Events2,0049162,0040.00% 5915240Special - Gift Shop047000.00% 15/02/20123:02 PM 216 J:\Common\Finance\Budget Development\2012 Proposed Budget\Cultural Services\Museum COUNTY OF ELGIN Museum Proposed Budget Total 2012% CHANGE 2011 FORECAST/Zero Based Zero Base ACTUALBudgetBudget ACCOUNTDescriptionBUDGET 5920240Repairs/Maintenance504745040.00% 5940240Utilities0000.00% 5960240Project Costs0000.00% 6090240Miscellaneous5046245040.00% 6500240Shipping2,0004162,0000.00% 6660240Website Maintenance0000.00% 6700240Acquisitions3,0007593,0000.00% Total Operations70,02061,91170,0200.00% Other01,16100.00% TOTAL OPERATING COS185,275174,443190,4292.78% T 15/02/20123:02 PM 217 J:\Common\Finance\Budget Development\2012 Proposed Budget\Cultural Services\Museum COUNTY OF ELGIN Archives Proposed Budget Total 2012% CHANGE 2011 FORECAST/Zero Based Zero Base ACTUALBudgetBudget ACCOUNTDescriptionBUDGET Other00 - TOTAL OPERATING COS3.14% T 183,469157,601 189,232 219 COUNTY OF ELGIN Library Services Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACTUALBudgetBudget ACCOUNTDescriptionBUDGET 221 COUNTY OF ELGIN Library Services Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACTUALBudgetBudget ACCOUNTDescriptionBUDGET Other000 TOTAL OPERATING COS2,333,7292,331,4462,400,0822.84% T 222 COUNTY OF ELGIN Information Technology Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACTUALBudgetBudget ACCOUNTDescriptionBUDGET 4350150Recoveries0-21200.00% Total Revenue0-211.5500.00% 5300150Wages222,028201,119221,643-0.17% 5330150Vacation Hrs013,57300.00% Total Salary222,028214,692221,643 5400150Benefits36,74434,80540,55410.37% 5490150Benefits - Manulife14,24418,08119,50536.93% 5370150Sick/Bereavement01,79100.00% Total Benefit50,98854,67760,06017.79% 5500150Travel6,7005,4046,7000.00% 5505150Travel - Other076700.00% 5510150Development9,0005,4589,0000.00% 5620150Subscriptions1,0001031,0000.00% 5790150Consultant40,00021,75830,000-25.00% 5860150Supplies3,3752583,3750.00% 6110150Hardware0000.00% 6120150Support/Maintenance221,197223,239258,19716.73% 6130150Licenses69,00065,7590-100.00% 8000150Depreciation105,584144,586127,28220.55% Total Operations455,856467,331435,554-4.45% Other02,33000.00% TOTAL OPERATING COS728,872738,819717,257-1.59% T 15/02/201210:10 AM 224 J:\Common\Finance\Budget Development\2012 Proposed Budget\Information Technology\Information Technology COUNTY OF ELGIN POA Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACTUALBudgetBudget ACCOUNTDescriptionBUDGET 4300135Grants(80,000) (90,335) (96,000) 20.00% 4340135Fines Revenue(1,265,000) (1,337,357) (1,400,545) 10.72% (11,245)0.00% 4345135Parking Ticket Revenue -(8,289) 4370135Other Revenue0.00% -(12,000) - Total Revenue(1,345,000)(1,447,981)(1,507,790)12.10% 5300135Wages 235,987 208,544 240,0561.72% 5310135Vacation Pay 2450.00% - - 5330135Vacation Hrs 0.00% -16,133 - 5370135Sick 4,7680.00% - - Total Salary 235,987 229,691 240,056 5400135Benefits 35,022 37,449 40,01114.25% 5490135Benefits - Manulife 21,316 18,688 20,449-4.06% Total Benefit 56,337 56,136 60,4607.32% 5500135Travel 499 1,251 2,199340.70% 5505135Travel - Other 643 5000.00% - 5510135Development 1,500 250 1,5000.00% 5610135Memberships 200 200 25025.00% 5630135Office Supplies 18,000 10,635 18,0000.00% 5680135Telephone/Fax 997 1,302 1,29730.09% 5770135Legal & Professional155,000220,747200,00029.03% 5830135Bank Charges 13,500 14,894 14,3005.93% 5850135Purchased Services31,427 18,903 31,4270.00% 5870135Furniture & Fixtures0.00% - - - 5880135Equipment 1,083 1,288 1,0830.00% 5970135Municipal Partner Paym 449,632455,026 490,638 7.83% e 7,519 10,0530.00% 5965135Parking Ticket MPP - 5971135Victim Fine Surcharge a 295,805253,000 287,153 13.50% n 6090135Miscellaneous5,500 11,743 15,500 181.82% 6120135Support-ICON & Mailing32,001 29,205 32,001 0.00% 6860135Building Occupancy34,385 34,385 34,385 0.00% Total Operations1,002,118 1,098,402 1,140,285 13.79% 8850.00% Other - - TOTAL OPERATING COS (62,867)(50,558) (66,989) 32.50% T 15/02/20122:57 PM 226 \\Client\M$\POA\POA COUNTY OF ELGIN Collections Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACTUALBudgetBudget ACCOUNTDescriptionBUDGET (132) Other - - TOTAL OPERATING COS39.61% T 15,231 26,804 2 1,263 227 COUNTY OF ELGIN Ambulance Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Cost Attack ACTUALBudgetImplement ACCOUNTDescriptionBUDGET 4200270Province of Ontario(4,046,808) (4,133,024) (4,279,760) 0.00% 0.00% 4360270Project Revenue -(8,500) - 4310270City of St. Thomas - Amb (1,640,685)(1,646,222) (1,720,686) 0.00% Total Revenue(5,693,029)(5,782,209)(6,000,446)0.00% 5300270Wages 29,190 25,426 29,5150.00% 5330270Vacation Hrs 3,3310.00% - - Total Salary 29,190 28,756 29,515 5400270Benefits 7,298 4,359 4,7220.00% Total Benefit 7,298 4,359 4,7220.00% 5500270Travel 500 243 5000.00% 5505270Travel - Other0.00% - - - 5510270Development 1,000 645 1,0000.00% 5610270Memberships 600 600 6000.00% 5630270Office Supplies0.00% - - - 5680270Telephone/Fax0.00% - - - 5850270Purchased Serv. - Contr 7,876,7787,884,528 8,251,835 0.00% a 0.00% 5920270Repairs/ Maintenance - - - 5960270Project Costs 60,000 45,3980.00% - 6090270Miscellaneous 504 (12) 5000.00% 8000270Amortization 90,000 291,471 245,8470.00% Total Operations8,037,1328,215,123 8,500,2820.00% Other 1090.00% - - TOTAL OPERATING COS 2,466,1372,380,590 2,534,073 0.00% T 15/02/20121:26 PM 228 J:\Common\Finance\Budget Development\2012 Proposed Budget\Engineering Reports\Ambulance COUNTY OF ELGIN Emergency Measures Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACTUALBudgetBudget ACCOUNTDescriptionBUDGET 4370210Other Revenue(3,750) (631) (3,750) 0.00% Total Revenue(3,750) (631) (3,750) 0.00% 5300210Wages 16,192 14,085 16,6622.90% Total Salary 16,192 14,085 16,662 5400210Benefits2,5432,4312,7407.75% Total Benefit2,5432,4312,7407.75% 5500210Travel504504-0.01% - 5505210Travel - Other0.00% - - - 5510210Development9961349960.00% 5630210Office Supplies 252 443 2520.02% 5650210Advertising500500-0.01% - 5850210Purchased Services 5,000 1,616 5,0000.00% 5860210Supplies1,0021,0921,0020.00% 5870210Furniture & Fixtures0.00% - - - 5920210Repairs & Maintenance2,0002,0642,0000.00% 6090210Miscellaneous 504 504-0.01% - Total Operations10,7585,34910,7580.00% Other8660.00% - - TOTAL OPERATING COS25,7442.59% T 22,100 26,410 15/02/20123:00 PM 230 J:\Common\Finance\Budget Development\2012 Proposed Budget\Engineering Reports\Emergency Measures COUNTY OF ELGIN Economic Development Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Zero Base ACTUALBudgetBudget ACCOUNTDescriptionBUDGET 4215280Federal Funding - Proje0.00% c - - - 4300280Grants (3,671)0.00% - - 4360280Project Revenue (37,682) (50,252) (30,066)-20.21% 4370280Other Revenue - Logo Ite (97)0.00% - - Total Revenue (37,682) (54,020) (30,066)-20.21% 5300280Wages 261,893 234,768 280,9537.28% 5306280Project Wages2 3,569-100.00% - - 5315280Project Wages0.00% - - - 5316280Vaction Pay0.00% - - - 5330280Vacation Hrs 11,5490.00% - - 5370280Sick/Bereav 2,1420.00% - - Total Salary 265,462 248,459 280,953 5400280Benefits 62,722 43,305 46,363-26.08% 5406280Project Benefits 2 535-100.00% - - 5415280Project Benefits0.00% - - - 5490280Benefits - Manulife 14,001 24,6270.00% - Total Benefit 63,258 57,306 70,99012.22% 5500280Travel 4,500 6,805 5,00011.11% 5505280Travel - Other 10,000 12,897 11,00010.00% 5510280Development 3,000 5,111 4,60053.33% 5610280Memberships 48,500 46,128 66,45037.01% 5620280Subscriptions 300 43 200-33.33% 5630280Office Supplies 3,504 3,659 2,800-20.09% 5650280Advertising/Promotion77,000 87,107 99,00028.57% 5660280Printing 20,000 7,191 12,000-40.00% 5680280Telephone/Fax 2,800 2,196 2,8000.00% 5720280Postage/Courier 250 200-20.00% - 5850280Purchased Services126,500 114,037 79,950-36.80% 5910280Special Projects/Events45,900 47,078 31,000-32.46% 5960280Misc Project Costs 25,257 68,260 168,521567.22% 6090280Miscellaneous 1,500 3,484 2,50066.67% 8000280Amortization 9,714 9,7140.00% - Total Operations 369,011 413,710 495,73534.34% Other (3,725)0.00% - - TOTAL OPERATING COS660,04923.87% T 661,730 817,612 15/02/20121:24 PM 231 J:\Common\Finance\Budget Development\2012 Proposed Budget\Economic Dev and Tourism\Economic Development COUNTY OF ELGIN Tourism Proposed Budget 2011Total 2012% CHANGE FORECAST/Zero Based Cost Attack ACCOUNTDescriptionBUDGETACTUALBudgetImplement (2,785)(5,700) (2,785) 0.00% 4205285Provincial Funding - Proj 4215285Federal Funding - Projec (5,726)(6,000) (5,725) 0.00% 0.00% 4300285Grants - - - 4310285City of St. Thomas - Tou (114,497)(107,328) (109,647) 0.00% 0.00% 4340285Fees - Partnerships - - - 4360285Project Revenue(27,369)(41,349)(37,700)0.00% 4380285Revenue Memberships(10,000) (9,728)(10,000)0.00% Total Revenue(156,397)(174,084)(165,857)0.00% 5300285Wages 68,063 64,271 80,0250.00% 5306285Project Wages (new)23,878 24,153 21,7980.00% 5310285Vacation Pay0.00% - - - 5315285Project Wages0.00% - - - 5316285Project Vacation Pay 9660.00% - - 5330285Vacation Hrs 0.00% -3,540 - 5370285Sick/Bereav 6470.00% - - Total Salary 91,941 93,577101,823 5400285Benefits 16,827 15,512 13,6230.00% 5406285Project Benefits (new)1,966 2,131 2,0800.00% 5415285Project Benefits0.00% - - - 5460285Lieu0.00% - - - 5490285Manulife 6,4020.00% -6,355 Total Benefit 18,793 23,998 22,1050.00% 5500285Travel 9,800 2,494 4,8000.00% 5505285Travel - Other 3,000 2,244 3,0000.00% 5510285Development 2,500 1,893 3,0000.00% 5610285Memberships 2,800 1,719 3,6000.00% 5620285Subscriptons 100 1000.00% - 5630285Office Supplies 1,200 2,261 1,3000.00% 5,2615,000 6,500 0.00% 5640285Printing/Communications 5650285Advertising/Promotion46,631 40,580 58,610 0.00% 0.00% 5660285Printing - - - 5680285Telephone/Fax 2,700 3,264 2,9500.00% 5720285Postage/Courier 500 5000.00% - 5850285Purchased Services3,400 2,057 8,2000.00% 5910285Special Projects & Even9,000 8,801 9,0000.00% 5960285Project Costs119,272131,250 85,8400.00% 6090285Miscellaneous 4,000 2,846 3,0000.00% 0.00% 1Vehicle Maintenance - - - Total Operations209,903204,673190,4000.00% 0.00% Other - - - TOTAL OPERATING COST164,2400.00% 148,163 148,471 233 15/02/20121:23 PM J:\Common\Finance\Budget Development\2012 Proposed Budget\Economic Dev and Tourism\Tourism COUNTY OF ELGIN Planning Proposed Budget Total 2012% CHANGE 2011 FORECAST/Zero Based Zero Base ACTUALBudgetBudget ACCOUNTDescriptionBUDGET 5300290Wages102,380 64,330 104,998 2.56% Total Salary102,380 64,330 104,998 5400290Benefits5,037 4,579 5,074 0.73% 5490290Benefits - Manulife83-100.00% - - Total Benefit 5,120 4,579 5,074-0.90% 5500290Travel 2,000 726 2,0000.00% 5505290Travel - Other0.00% - - - 5510290Development 2,000 2,0000.00% - 5610290Memberships0.00% - - - 5630290Office Supplies 4,996 102 4,9960.00% 5870290Furniture & Fixtures9010.00% - - 5960290Project Costs 150,000 151,026 48,938-67.37% 6090290Miscellaneous1,0004551,0000.00% Total Operations 159,996 153,210 58,934-63.17% Other (51)0.00% - - TOTAL OPERATING COS267,496-36.82% T 222,069 169,006 15/02/20121:21 PM 235 J:\Common\Finance\Budget Development\2012 Proposed Budget\Economic Dev and Tourism\Planning CLOSED MEETING AGENDA February 21, 2012 Staff Reports: (NOT ATTACHED) 1) Director of Community and Cultural Services - Municipal Act, Section 240.2 (d) labour relations or employee negotiations – Museum Hours of Operation. 2) Director of Human Resources - Municipal Act, Section 240.2 (d) labour relations or employee negotiations – Labour Relations Matters & Ontario Nurses’ Association Grievance. 3) Director of Homes and Seniors Services – Municipal Act, Section 240.2 (d) labour relations or employee negotiations – Implications of Changes in Provincial Funding. 4) Director of Financial Services –Municipal Act, Section 240.2 (a) the securityof the (Restricted Circulation: property of the municipality or local board – 99 Edward Street. Members of Board of Health Excluded) 237