10 - June 26, 2012 County Council Agenda Package includes Addendum in delegation section - by-law 12-16 didnt' go
ORDERS OF THE DAY
FOR TUESDAY, June 26, 2012 – 3:00 P.M.
ORDER
1st Meeting Called to Order
2nd Adoption of Minutes – June 12, 2012
3rd Disclosure of Pecuniary Interest and the General Nature Thereof
4thPresenting Petitions, Presentations and Delegations
5th Motion to Move Into “Committee Of The Whole Council”
6th Reports of Council, Outside Boards and Staff
7th Council Correspondence
1) Items for Consideration
2) Items for Information (Consent Agenda)
OTHER BUSINESS
8th
1) Statements/Inquiries by Members
2) Notice of Motion
3) Matters of Urgency
9th Closed Meeting Item(see separate addendum)
10th Recess
11th Motion to Rise and Report
12th Motion to Adopt Recommendations from the Committee Of The Whole
13th Consideration of By-Laws
14th ADJOURNMENT
NOTICE:
Deputy Warden for June – Dave Marr
Deputy Warden for July – Dave Mennill
4:30 p.m.
June 26, 2012 Joint Meeting with City of St. Thomas
Carnegie Room, St. Thomas Public Library
re: ODSP Matter
July 10, 2012 County Council Meeting (Tentative)
July 24, 2012 County Council Meeting
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DRAFT
COUNTY COUNCIL MINUTES
Tuesday, June 12, 2012
The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all
members present.
Warden Walters in the Chair.
ADOPTION OF MINUTES
Moved by Councillor McIntyre
Seconded by Councillor Ens
THAT the minutes of the meeting held on May 8, 2012 be adopted.
- Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
–
None.
DELEGATIONS
Danial Dale, First Yarmouth (Plains) Baptist Church, Board of Trustees’ member asked council
to reconsider the decision to install no parking signs on Sparta Line in front of the church.
Moved by Councillor Marr
Seconded by Councillor Jenkins
THAT the presentation be received and filed.
- Carried.
Moved by Councillor Marr
Seconded by Councillor Mennill
THAT we do now move into Committee Of The Whole Council.
- Carried.
REPORTS
No Parking By-Law Amendment: Sparta Line (First Baptist Church/Plains Church) –
Deputy Director of Engineering Services
The deputy director outlined concerns and potential options regarding the parking situation.
Moved by Councillor Mennill
Seconded by Councillor McIntyre
THAT the matter be deferred in order for the county’s insurer to review the situation; and,
THAT staff review the issue to see if it pertains to other churches in Elgin County; and,
THAT staff report back to council.
- Carried.
No Spraying Policy – Deputy Director of Engineering Services
The deputy director presented a report on the no spray policy regarding the treatment of weeds.
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Moved by Councillor McIntyre
Seconded by Councillor Marr
THAT the Maintenance Best Practice, No Spray Policy, as attached, be adopted and included in
the revised Maintenance Agreement with partner municipalities.
- Carried Unanimously.
Request For Additional Funds: Elgin County Official Plan Project – Manager of Planning
The manager presented the report, requesting additional funding for consultants Meridian
Planning Consultants Inc. to complete the Official Plan as two additional drafts of the plan were
unexpectedly required.
Moved by Councillor Mennill
Seconded by Councillor McIntyre
THAT the request by Meridian Planning Consultants Inc., for an additional expenditure of up to
$15,000 be approved and funded through efficiencies in the approved budget for planning with
the understanding that these funds will not be released to Meridian until after Elgin County
Council adopts the Official Plan By-Law and it is submitted to the province for approval.
- Carried.
Elimination of Federal Funding for National Archival Development Program – Manager of
Archives
The manager presented the report noting elimination of this funding by the federal government
would have an unfavourable impact on the county archives. The Director of Community and
Cultural Services reported he had been asked to consider appearing before the standing
committee on heritage at the Canadian legislature regarding the elimination of this program.
Moved by Councillor Mennill
Seconded by Councillor Jenkins
THAT the Warden on behalf of Elgin County Council issue a letter to the Federal Minister of
Canadian Heritage to restore funding to the National Archival Development Program effective
immediately and with a commitment to long-term sustainable funding, citing the program’s
critical importance to small and medium-size archival institutions across Canada; and,
THAT the Warden on behalf of Council issue a letter to Joe Preston, M.P., Elgin-Middlesex-
London to also lobby the Minister to reinstate funding for the program.
- Carried.
Renaming of Bayham Library to Straffordville Library – Director of Community & Cultural
Services
The director presented the report, recommending the change of name of the library, reflecting
the name commonly used by the community.
Moved by Councillor Ens
Seconded by Councillor Wiehle
THAT Bayham Library be renamed Straffordville Library, effective immediately, with full
implementation on exterior signage, directory listings and promotional materials by the end of
2012.
- Carried.
Historical Publications: Price Reductions – Director of Community & Cultural Services
The director presented the report requesting deductions in established book prices so the
inventory can be cleared.
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Moved by Councillor Couckuyt
Seconded by Councillor Marr
THAT ‘A Harvest of Memories: Elgin’s History Through a Photographer’s Lens, Volume II’
(2010) be sold for a price of $15 each inclusive of all taxes; and,
THAT ‘The Scott-Sefton Collection: Elgin’s History Through a Photographer’s Lens, Volume I’
(2001) be reduced to $10 each inclusive of taxes for hard and soft covers; and,
THAT ‘Tremaine’s Atlas of the County of Elgin, 1864’ (2002) be reduced to $20 each inclusive
of all taxes; and,
THAT staff be authorized to establish wholesale pricing for any of the aforementioned
publications on a case-by-case basis.
- Carried.
Council recessed at 9:45 a.m. and reconvened at 10:00 a.m.
Linen Laundry Services: Elgin County Homes – Director of Homes and Seniors Services
The director presented the report recommending a company to provide laundry service.
Moved by Councillor Ens
Seconded by Councillor Jenkins
THAT Brite Healthcare Laundries be selected for the provision of linen laundry services for the
Long Term Care Homes effective June 1, 2012 to May 30, 2014; and,
THAT staff be authorized to extend the contract with Brite Healthcare Laundries for a further
three-year term effective June 1, 2014 to May 30, 2017 upon successful delivery of service;
and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contract.
- Carried.
Complementary and Alternative Medicine Therapies Policy – Director of Homes and
Seniors Services
The director presented the draft report, recommending that it be circulated for public input.
Moved by Councillor Marr
Seconded by Councillor Mennill
THAT the attached document titled “Complementary and Alternative Therapies Policy for Elgin
County Long Term Care Homes” dated June 12, 2012 be approved in principle and circulated
for public input; and,
THAT following the public review period, staff bring back the policy for final consideration by
County Council.
- Carried.
Budget Comparison: April 2012 – Director of Financial Services
The director presented the report showing a total performance to budget of $44,000.
Moved by Councillor McIntyre
Seconded by Councillor Ens
THAT the report titled “Budget Comparison: April 2012” dated May 29, 2012 be received and
filed.
- Carried.
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CORRESPONDENCE
Items for Consideration
– None.
Items for Information (Consent Agenda)
1. Emil Kolb, Regional Chair and Chief Executive Officer, the Regional Municipality of Peel,
with a resolution regarding the role paramedics currently perform in Ontario’s Health
System.
2. Cynthia St. John, Executive Director, Elgin St Thomas Public Health with a copy of 2011
Financial Year – Public Health audited statement.
3. Jennifer Loos-Blanchard expressing her concerns to the Hon. Christian Paradis, Minister of
Industry, regarding the elimination of the Community Access Program (CAP).
4. Joe Preston, MP, Elgin-Middlesex-London responding to Jennifer Loos-Blanchard’s concerns
regarding the Community Access Program (CAP).
5. Hon. David O’Toole, Deputy Minister of Natural Resources informing Council of changes to
Bear Wise Program.
6. Melanie Knapp, Administrative Clerk, City of St. Thomas, supporting the County of Elgin’s
resolution to the provincial government regarding the placement of psychiatric patients in long
term care facilities.
7. Premier Dalton McGuinty, responding to the County of Elgin’s resolution regarding the
redevelopment of the St. Thomas Elgin General Hospital.
8. Peter Steckenreiter, Regional Director South West Region, Ministry of Community and Social
Services advising that the Ministry of Community and Social Services Ontario Disability
Support program office located in St. Thomas will be closing.
9. Steve Knipe, President, St. Thomas Elgin General Hospital Foundation providing update on
the status of “rescoping” of the Capital Redevelopment Project for the Elgin General
Hospital.
10. Dillon Consulting Limited with Notice of Study Commencement and June 12, 2012 Public
Information Centre at the Timken Community Centre, St. Thomas in regard to Bridge
Rehabilitations and Culvert Replacement.
11. The City of St. Thomas informing the County of Elgin of the Fairview Avenue Class
Environmental Assessment Study Public Information Centre at Faith Church, St. Thomas on
June 13, 2012.
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12. Second Stage Housing with invitation to their 10 Annual Golf Tournament on Thursday, July
12, 2012.
13. Art Lawson, General Manger, South Central Ontario Region Economic Development
Corporation (SCOR) thanking Council for support of the SCOR EDC Regional Water Project.
In regard to Correspondence Item #3: The Director of Community and Cultural Services noted
that support for the Community Access Program was appreciated.
In regard to Correspondence Item #11: Councillor Marr received confirmation from the Deputy
Director of Engineering Services that the county would be informed of plans by the City of St.
Thomas.
In regard to Correspondence Item #13: Councillor Couckuyt clarified that the reference to
funding from Elgin County was incorrect; no funding had been approved or set aside for the
project.
In regard to Correspondence Item #9: Councillor Mennill reported that plans seemed to be
coming together for the St. Thomas Elgin General Hospital rebuild.
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Moved by Councillor Couckuyt
Seconded by Councillor Jenkins
THAT Correspondence Items #1 - 13 be received and filed.
- Carried.
OTHER BUSINESS
Statements/Inquiries by Members
Councillor McWilliam reported on the recent successful medical recruitment Discovery Week
event held in St. Thomas with first-year medical students being hosted by the City of St. Thomas
and the County of Elgin.
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Councillor Couckuyt invited councillors to attend the 125 anniversary of the Town of Aylmer on
June 28, 2012, 4:30 p.m., Palmer Park.
Councillor McIntyre reported on the recent unveiling of the past Speaker of the House’s portrait
at Queen’s Park for former M.P.P. Steve Peters, an event which many county councillors
attended.
Notice of Motion
Matters of Urgency
Councillor Marr brought forward a letter to Elgin County Council from Central Elgin Council
regarding correspondence Central Elgin received from the Port Stanley Village Association
dated June 4, 2012. The correspondence regards a request from the Thames Valley District
School Board for alternative uses for Port Stanley Public School.
Moved by Councillor McIntyre
Seconded by Councillor Mennill
THAT correspondence from Linda Easton of the Port Stanley Business Association’s Sub-
committee to support the Port Stanley Public School be referred to Elgin County Council in time
for the meeting between County Council and the Thames Valley District School Board on June
20, 2012.
- Carried.
The Deputy Clerk/Director of Financial Services requested that partner municipalities support an
emergency meeting of municipal treasurers to discuss preparation of tax bills with a deadline
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pending for the 3 property tax installment.
Moved by Councillor Marr
Seconded by Councillor Mennill
THAT staff be directed to hold an emergency meeting with municipal treasurers to address the
issue of the preparation of tax bills in view of the Township of Malahide Council’s delay in
approving their local budget.
- Carried.
Closed Meeting Items
Moved by Councillor Wiehle
Seconded by Councillor Jenkins
THAT we do now proceed into closed meeting session in accordance with the Municipal Act to
discuss matters under Section 240.2 (a), two items: 99 Edward Street & Marianne Barrie
Lease.
- Carried.
The Deputy Clerk/Director of Financial Services presented the report on 99 Edward Street.
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The Deputy Director of Engineering presented the report on the Marianne Barrie lease.
Moved by Councillor Jenkins
Seconded by Councillor Couckuyt
THAT we do now rise and report.
- Carried.
Moved by Councillor Mennill
Seconded by Councillor McIntyre
THAT the Warden and Director of Financial Services be authorized to sign the amending
agreement dated May 9, 2012 for the sale of 99 Edward Street; and,
THAT the Warden and Director of Financial Services be authorized to execute the sale of 99
Edward Street on the closing date providing for an adjustment for rent as directed by County
Council; and,
THAT the report titled “Amendment to Sale of 99 Edward Street” dated May 29, 2012 be
received and filed.
- Carried.
Moved by Councillor Marr
Seconded by Councillor Jenkins
THAT the Warden and Chief Administrative Officer be authorized and directed to sign a lease
agreement with Marianne Barrie for Room #246; and,
THAT the lease start on May 1, 2012 for a lease rate of $14.80/sq. ft. for the term of lease, plus
the HST ($3,774 annual payment).
- Carried.
PRESENTATION
Jeff Lawrence, Tree Commissioner/Weed Inspector for the County of Elgin, presented an update
on the Woodlands Conservation By-Law Promotional Campaign. In response to a question
regarding conversion of farm land to forest land, the Tree Commissioner reported he would try to
supply details in a future report. He also updated council on the emerald ash borer, saying it is
spreading from the west to the east and there is no apparent inexpensive preventive treatment.
Moved by Councillor McIntyre
Seconded by Councillor Marr
THAT the report titled “Woodlands Conservation By-Law Promotional Campaign” dated May 8,
2012 be received and filed.
- Carried.
Motion to Adopt Recommendations of the Committee of the Whole
Moved by Councillor Mennill
Seconded by Councillor Jenkins
THAT we do now adopt recommendations of the Committee Of The Whole.
- Carried.
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County Council 7 June 12, 2012
BY-LAWS
Moved by Councillor Jenkins
Seconded by Councillor Ens
THAT the By-Law to Amend the Schedule to By-Law No. EG1 (01-49) for The Regulation of
Traffic” (First Baptist Church/Plains Church, Sparta Line) be deferred.
- Carried.
Moved by Councillor Wiehle
Seconded by Councillor Couckuyt
THAT By-Law No. 12-14 “Being a By-Law to Confirm Proceedings of the Municipal Council of
the Corporation of the County of Elgin at the June 12, 2012 Meeting” be read a first, second and
third time and finally passed.
- Carried.
ADJOURNMENT
Moved by Councillor McIntyre
Seconded by Councillor Jenkins
THAT we do now adjourn at 10:55 a.m. and meet again on June 26, 2012 at the County
Administration Building Council Chambers at 1:30 p.m.
- Carried.
Mark McDonald, Bill Walters,
Chief Administrative Officer. Warden.
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REPORTS OF COUNCIL AND STAFF
June 26, 2012
Staff Reports – (ATTACHED)
Manager of Planning – Update on the Elgin County Official Plan project and Request to
Schedule a Public Meeting for the Elgin County Official Plan
Deputy Director of Engineering Services – Fiberglass Reinforced Chip Seal
Director of Homes & Seniors Services – 2012/2013 Annual Long-Term Care Homes
Funding Announcement
Director of Homes & Seniors Services – Long-Term Care Task Force on Resident Care
and Safety
Director of Homes & Seniors Services – Kitchen Steamer Replacement – Bobier Villa
Director of Financial Services – Potential Impacts of Delayed Budget Adoption for the
Township of Malahide
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REPORT TO COUNTY COUNCIL
FROM: Steve
Evans
Manager of Planning
DATE: June 19, 2012
SUBJECT: Update on the Elgin County Official Plan Project and Request to Schedule
a Public Meeting for the Elgin County Official Plan
INTRODUCTION:
This report will provide County Council with an update on the Elgin County Official Plan
project following an intensive, final consultation program on the draft document that was
released on January 25, 2012 and a request to schedule a statutory public meeting as
required under the Planning Act.
DISCUSSION:
Since the January 25, 2012 release of the Draft Official Plan, Meridian Planning
Consultants and the Manager of Planning met with all local municipal Councils and
attended public open houses on March 7 and 8, 2012. As well we met with the Steering
Committee, Technical Committee and the Public Focus Group to present revisions to
the draft document. As well the Manager of Planning met with Joe Preston MP and Jeff
Yurek MPP, the Elgin Federation of Agriculture, the Health Unit, the City of St. Thomas
Management Committee, and local municipal staff.
In addition to the above noted consultation efforts Meridian Planning Consultants and the
Manager of Planning have had extensive meetings and discussions with the Ministry of
Municipal Affairs and Housing and partner Ministries and agencies including MNR,
OMAFRA and local Conservation Authorities. These meetings were required as a result
of the large number of comments received and the need to respond as quickly as
possible so that as many of these comments could be resolved prior to County Council’s
adoption of the Official Plan.
These extensive meetings resulted in additional revisions to the Official Plan that have
increased the costs of this project. At their last meeting, Council approved a request
from Meridian Planning Consultants to increase the budget by an additional $15,000.00
to cover such additional work.
Before County Council is able to adopt the Elgin County Official Plan by by-law, it must
hold at least one public meeting for the purpose of giving the public an opportunity to
make representations in respect of the proposed Official Plan. Ideally the public meeting
should be held in the evening to provide an opportunity for as many people to attend as
possible.
The public meeting should be an opportunity for members of the public to speak and for
Council members to ask questions in a relatively informal setting. In this respect it is
16
advised that Council sit as Committee of the Whole to convene the public meeting and
to hear all submissions. At the close of the public meeting Council can resolve into
formal Council session at which time consideration can be given to the adoption of the
Official Plan by by-law.
Notification of such meeting must be provided in accordance with Planning Act
regulations that require publishing the notification in a newspaper that has sufficient
circulation in the area to which the official plan applies. This will require that notices be
placed in several newspapers that serve the various regions of Elgin County. In
addition, written notification is required for prescribed recipients which shall also include
a copy of the proposed Official Plan.
In addition to the prescribed notification procedure the County of Elgin will also provide
notification and a digital copy of the Official Plan on its web site. Posters will be placed
in public buildings including County Libraries and Municipal Offices.
A draft agenda for the public meeting is provided below for Council’s information:
AGENDA
Public meeting concerning a proposed Official Plan for the County of Elgin
1. Purpose of the public meeting – Chair
2. Confirm notice was provided in accordance with Section 17 of the Planning Act
and Ontario Regulation 543/06 – Clerk
3. Presentation of Planning Report – Meridian Planning Consultants – Nick McDonald
4. Public Comments –
5. Questions –
6. Next steps – Manager of Planning
7. Meeting closed
RECOMMENDATION:
THAT County Council schedule a statutory public meeting for the Elgin County Official
Plan on July 24, 2012 at 7:00 p.m. in the County Council Chambers.
All of which is Respectfully Submitted Approved for Submission
Steve Evans Mark G. McDonald
Manager of Planning Chief Administrative Officer
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REPORT TO COUNTY COUNCIL
FROM: Peter Dutchak, Deputy Director of Engineering Services
Sonia Beavers, Purchasing Coordinator
DATE: June 14, 2012
SUBJECT: Fiberglass Reinforced Chip Seal
INTRODUCTION:
As part of the approved 2012 Capital Budget, tenders were advertised and
issued as per the County's Procurement Policy. Submissions were received until
Tuesday, June 19, 2012 for Fiberglass Reinforced Chip Seal, Contract No. 6250-
12A.
DISCUSSION:
One company submitted a bid for the Fiberglass Reinforced Chip Seal Tender.
Bids were received as follows:
COMPANY TENDER BID
(exclusive of H.S.T.)
Norjohn Contracting and Paving Ltd. $ 314,608.00
Norjohn Contracting and Paving Ltd. submitted the lowest bid for the Fiberglass
Reinforced Chip Seal Tender at a total price of $ 314,608.00 exclusive of H.S.T.,
which includes the supply of labour, equipment and materials to place Fiberglass
Reinforced Chip Seal on Glen Erie Line (County Road #42) and Third Line
(County Road #18). This bid is within budget estimates.
Fiberglass Reinforced Chip Seal has 3 main improvements over conventional “tar
and chip” seals. A high quality aggregate is used (i.e. traprock) that provides for
a more durable surface and darker finished appearance. A quality polymer
emulsion (CRS-2P) is utilized to deter delamination. And finally, fibreglass
strands are embedded within the emulsion to create a durable seal that provides
resistance against edge breaking (“edge creep”).
This work will be completed on County Roads #18 (Third Line), between Union
Road and Mill Road, and on County Road #42 (Glen Erie Line). In 2011, this
same product was applied by Norjohn Contracting on Richmond Road and Avon
Drive. This unit price received by Norjohn Contracting is less than last year’s
price.
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As per the County of Elgin’s Purchasing Policy, if change orders are required for
any of the above listed projects and the cost increases above the tender amount
approved by Council by less than 10%, and the amount is within the overall
budgeted project amount, work will proceed upon authorization by the Director.
However, if the cost increases above the tender amount approved by Council by
more than 10%, the Director will prepare a further report to Council outlining the
expenditures.
RECOMMENDATION:
THAT Norjohn Contracting and Paving Ltd. be selected for the Fiberglass
Reinforced Chip Seal Tender, Contract No. 6250-12A at a total price of
$314,608.00 exclusive of H.S.T.; and,
THAT if the cost increases above the tender amount approved by Council by
more than 10%, the Director will prepare a further report to Council outlining the
expenditures; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the
contracts.
All of which is Respectfully Submitted Approved for Submission
Peter Dutchak Mark G. McDonald
Deputy Director of Engineering Services Chief Administrative Officer
Sonia Beavers
Purchasing Coordinator
Clayton Watters
Director of Engineering Services
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REPORT TO COUNTY COUNCIL
FROM: Rhonda L. Duffy, Director of Homes & Seniors Services
Jim Bundschuh, Director of Financial Services
DATE: June 12, 2012
SUBJECT: 2012/2013 Annual Long-Term Care Homes Funding Announcement
INTRODUCTION:
In June 2012, the Minister of Health and Long Term Care (MOHLTC) announced the
annual increases for long term care homes for the 2012/2013 funding year. The
increase is significantly lower than previous years and has resulted in a negative impact
to the Homes budget. This is effectively yet another example of downloading by the
province resulting in the County trying to absorb this negative impact within the
municipal envelope.
DISCUSSION:
Traditionally, long term care has received annual increases to all funding envelopes
which include: nursing and personal care (NPC), program and support services (PSS),
raw food and other accommodation (OA).Unlike past years where the MHLTC has
provided substantial increases the 2012/2013 increase does not reflect that pattern and
staff did not anticipate this lower increase during the budgeting process. In addition, the
Ministry has provided increases effective April 1; however this funding year is effective
July 1 which causes a further reduction of anticipated revenues/funding.
The table below outlines the effective of funding versus budget on the relative
envelopes:
Apr-JunJul-Dec
Funding Increases Effective July 1, 2012:
ActualBudgetedBudgeted
DiffDiff
Nursing & Personal Care $0.00 -$2.57 -$2.57
Program & Support Services$0.00-$0.25 -$0.25
Raw Food $0.22 -$0.15 $0.07
Other Accommodation$1.09-$1.01 $0.08
Total Per Diem Increase$1.31-$3.98 -$2.67
As a result of below budgeted increase from the Ministry, the homes are placed in a
negative position:
Bobier Villa ($48,584)
Elgin Manor ($99,977)
Terrace Lodge ($85,527)
($234,089)
Total
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Co-payment fees passed on to residents have increased with a caveat dependent upon
the classification of a home, A, B, or C, D or upgraded D. The basic co-pay per diem
will increase by $1.81 to $55.04, semi-private per diems, in “New” or “A” homes only,
will increase by $2.81 to $64.04, and private per diems will increase by $3.56 to $74.79
in “New” or “A” homes only. Semi-private and private bed per diems in “B”, “C”, “D”, or
upgraded “D” homes will increase by $1.81 (reflecting only the basic co-pay increase).
This means that Bobier Villa and Elgin Manor will ultimately begin to see slight
increases in revenues as new residents are admitted; Terrace Lodge will not until such
time as it is renovated/rebuilt.
It should also be noted that although there is an increase in resident revenues, that in
turn is applied against Ministry funding received.
CONCLUSION:
The funding provided by the MOHLTC does not adequately address the budgetary
increases for the homes. While acuity of care continues to increase, funding does not
appear to follow suit. With health care dollars seemingly being diverted to support the
new initiatives for home care services, residents in long term care may be adversely
affected should staffing levels be impacted.
RECOMMENDATION:
THAT the Minister of Health and Long Term Care be strongly encouraged to address
the lack of funding being provided for the 2012/2013 funding year; and,
THAT the Ontario Association of Non-Profit Homes and Senior Services be strongly
encouraged to continue to advocate on behalf of long term care homes in support of
increased funding; and,
THAT staff endeavours to identify efficiencies within the 2012 budget to minimize
negative year end performance.
All of which is Respectfully Submitted Approved for Submission
Rhonda L. Duffy Mark G. McDonald
Director of Homes & Seniors Services Chief Administrative Officer
Jim Bundschuh
Director of Financial Services
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REPORT TO COUNTY COUNCIL
FROM: Rhonda L. Duffy, Director of Homes & Senior Services
DATE: June 19, 2012
SUBJECT: Long-Term Care Task Force on Resident Care and Safety
INTRODUCTION:
Ontario has strong legislation to support the care and safety of long-term care residents
and to prevent abuse and neglect. Independent of government, a Task Force was
established in 2011 consisting of various associations and professionals who share the
same commitment of protecting and advocating for the rights of individuals residing in
long-term care, ensuring freedom from abuse and neglect.
DISCUSSION:
The Long-Term Care Task Force on Resident Care and Safety was established in 2011
by the Ontario Long Term Care Association (OLTCA), the Ontario Association of Non-
Profit Homes and Services for Seniors (OANHSS), the Ontario Association of Residents'
Councils (OARC) and Concerned Friends of Ontario Citizens in Care Facilities. The
primary purpose of the task force was to respond to media reports of incidents of abuse
and neglect in long-term care homes and underreporting of these incidents.
The task force identified 11 actions which focused on areas where the long-term care
sector can play a leadership role, six actions which require leadership by the Ministry of
Health and Long-Term Care and a final action being a commitment to implement.
Some of the highlights of the report’s recommendations include:
1. Make resident care and safety the number one priority in long-term care homes
over the next year and a top priority in years to follow by,
2. Commit to reduce incidents of abuse and neglect in long-term care homes and be
accountable for achieving results,
3. Advance the development of strong skilled administrators and managers,
4. Strengthen the ability of staff to be leaders in providing excellent and safe care,
5. Empower residents and families with a stronger voice and education,
6. Develop coaching teams to help homes improve,
7. Address direct-care staffing in homes by implementing the recommendations from
the Sharkey report on strengthening staff capacity for better care (People Caring
for People: Impacting the Quality of Life and Care of Residents of Long-Term Care
Homes. A Report of the Independent Review of Staffing and Care Standards for
Long-Term Care Homes in Ontario. May 2008).
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8. Support residents and specialized needs to ensure their safety and the safety of
others,
9. Address legislative requirements and processes that detract from resident care and
may be driving abuse and neglect, and
10. Commitment to implement action plan.
The intent of the report is to define the needs within long term care for operators to ensure
an environment that is safe and secure from which an action plan for implementation has
been recommended. A copy of the task force document has been distributed for review by
Resident and Family Councils, the general public and staff within the homes.
CONCLUSION:
The Long-Term Care Task Force on Resident Care and Safety action plan suggests there
are additional quality improvement needs in long term care. Specific recommendations
for action include review of necessary staffing levels, to the qualifications and educational
requirements of staff, to the public view of long-term care and to the enforcement of the
long-term care act, to name a few, are yet to come. It is unclear at this time what
additional requirements will be placed on long-term care homes as a result of the action
plan. As the implementation spans several years, staff will continue to bring forward
reports of new long-term care requirements as mandated through the action plan
implementation.
RECOMMENDATION:
THAT the report titled “Long-Term Care Task Force on resident Care and Safety” dated
June 19, 2012 be received and filed.
All of which is Respectfully Submitted Approved for Submission
Rhonda L. Duffy Mark G. McDonald
Director of Homes & Seniors Services Chief Administrative Officer
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REPORT TO COUNTY COUNCIL
FROM: Annemarie Atkinson, Manager of Support Services, Bobier Villa
DATE: June 19, 2012
SUBJECT: Kitchen Steamer Replacement - Bobier Villa
INTRODUCTION:
Bobier Villa has always strived to maintain equipment in good operating condition in
order to serve quality meals to the residents, while ensuring its safe and efficient
operation for staff.
DISCUSSION:
A crucial piece of kitchen equipment is the steamer. Steamers improve kitchen
productivity (saves time) and are safer (preventing burns and strains). The present
steamer at Bobier Villa is no longer functioning and it has exceeded its life expectancy
in terms of economical repairs and preventative maintenance.
Replacement cost for the steamer is approximately $10,000 plus installation. The
steamer was not an anticipated expense and is not within the 2012 capital budget. In
order to replace the steamer and remain within budget, staff can postpone furniture
replacement which was budgeted for $10,000 under General and Administrative as an
operating project. The $10,000 from the furniture operating project line would then need
to be reallocated to the Dietary budget as a capital project.
CONCLUSION:
The current steamer at Bobier Villa needs to be replaced in order to ensure optimum
meal quality and production. A transfer of operating funds from General and
Administrative to Dietary capital budget in the amount of $10,000 will need occur in
order to cover replacement costs and stay within the approved 2012 budget.
RECOMMENDATION:
THAT Council approve the relocation of $10,000 from the General and Administrative
operating budget to the Dietary capital budget, and;
THAT the report titled “Kitchen Steamer Replacement - Bobier Villa” dated June 19,
2012 be received and filed.
All of which is Respectfully Submitted Approved for Submission
Annemarie Atkinson Mark G. McDonald
Manager of Support Services - Bobier Chief Administrative Officer
Rhonda L. Duffy
Director of Homes & Seniors Services
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REPORT TO COUNTY COUNCIL
FROM: Jim Bundschuh, Director of Financial Services
Mark G. McDonald, Chief Administrative Officer
DATE: June 19, 2012
SUBJECT: Potential Impacts of Delayed Budget Adoption for the Township of Malahide
INTRODUCTION:
At the County Council meeting held on June 12, 2012 a matter of urgency was approved
which directed the Director of Financial Services to convene a meeting of local Chief
Administrative Officers and Treasurers to discuss the impacts of a possible delay in the
Township of Malahide setting its tax rate.The meeting took place on Monday, June 18,
2012 with a representative from almost all of the constituent municipalities in attendance.
(NOTE: A synopsis of the meeting is attached) The purpose of this report is to apprise
council of the outcome of the meeting and to recommend a course of action.
DISCUSSION:
The attached “draft” letter, addressed to the Township of Malahide Council, explains the
various implications of setting a local budget beyond the by-law approved calendar
thresholds. In short, each municipality, including the County, would incur substantial
carrying charges if Malahide is unable to set a tax rate by no later than July 20, 2012.
In addition to incurring borrowing charges and a hold back of Ontario Municipal
Partnership Fund (OMPF), there will be a large increase in workload for staff who will
have to issue additional tax notices (one set at normal tax time) and another (or more)
after Malahide eventually passes its budget. Furthermore, this will cause public
confusion, especially with properties with mixed assessments and multiple tax bills.
Legally, the Township of Malahide is not obligated to pass its budget before the end of
the year but practically this would cause perhaps unintended and costly consequences
for local municipal partners. At the meeting of local CAO’s and Treasurers various
options and alternatives were explored but only two are worthy of adoption:
1) - borrow for the loss in uncollected taxes until Malahide sets its tax rate and then
to bill Malahide for the loss.
2) - strongly encourage Malahide to pass its budget in time to avoid additional costs,
public confusion over tax notices and greater staff time to issue more tax bills.
CONCLUSION:
The meeting with the local CAO’s and Treasurers was helpful in exploring a variety of
options and implications regarding the potential delay in setting Malahide’s budget.
Consequently there were no objections to issuing a letter encouraging the Township of
Malahide to complete its budget process in a timely fashion.
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RECOMMENDATION:
THAT County Council send a letter to Malahide Council encouraging the Township to
approve its 2012 budget by no later than July 20, 2012 in order to avoid potential costly
carrying charges for Malahide (estimated at $15,000 per month), potentially additional
carrying charges for the other six municipalities who may have to borrow funds while
waiting for Malahide budget approval; and finally, the additional administrative costs of
issuing two sets of tax bills until the capping calculations can be finalized; and,
THAT a copy of this recommendation be sent to each municipal partner.
All of which is Respectfully Submitted Approved for Submission
Jim Bundschuh Mark G. McDonald
Director of Financial Services Chief Administrative Officer
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June 18, 2012
Malahide Council
Township of Malahide
87 John St. South
Aylmer ON N5H 2C3
Dear Councillors,
This letter is in follow-up to the presentation at your Council on June 12 regarding the impact Malahide tax rate
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setting has on it partner municipalities. During that presentation, the process that is normally followed leading up to
the payment of the September tax installments was presented. Potential implications for deviating from that normal
process were also discussed. As promised, further research into the legal requirements under the Municipal Act
has been conducted and the meeting with CAOs and treasurers from the seven municipalities was held.
The Municipal Act defines the required timing of budget approval rather broadly. It can be approved as early as
November of the prior year, or any time during the year for which the budget applies. However, as was discussed
at your June 12 Council meeting, the Municipal Act 2001, c. 25, s. 343 (1) requires that the treasurer send a tax
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bill to every taxpayer at least 21 days before any taxes shown on the tax bill are due. If Malahide Council was
willing to wait until the last day of the year to receive its taxes from its rate payers, Council would need to set
Malahide’s tax rates in or around November 26. Despite this, there are practical issues Council should consider
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when determining what course of action should be taken.
By delaying the collection of taxes beyond the September 15 date that Malahide normally adheres to, the
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Township will have to take action to address the cash flow impact this will have. In addition, Ontario Municipal
Partnership Fund (OMPF) payments are contingent on receiving the 2012 tax rate by-law by September 30,
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further exacerbating the cash flow issue. Malahide’s financial obligations will continue whether or not taxes are
collected on September 15. This includes paying suppliers, employees, and the school and county levy. Drawing
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up to $3 million on a line of credit from the bank to cover for delayed taxes and OMPF payments would be one
alternative to meeting this financial obligations at a cost of approximately $15,000 per month.
The second consideration is the impact delaying has on the other municipalities within the County. The six other
municipalities normally collect taxes on or before September 15, with the earliest date being for Central Elgin on
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August 24. In order to meet the timing of August 24, all tax rates across the county would need to be approved
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by July 20 in order to allow Central Elgin enough time to process the tax bills and mail them 21 days in advance of
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the payment due date. As discussed in your June 12 Council meeting, all the rates across the County need to be
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approved in order to correctly process the capped properties.
County of Elgin
Financial Services
450 Sunset Drive
St. Thomas, ON N5R 5V1
Phone: 519.631.1460 ext.141
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If Malahide tax rates are set at a later date, requiring the other six municipalities to delay collection of taxes, those
municipalities would incur cash flow issues and its associated costs just as Malahide would. Since the other
municipalities could proceed with billing residential/farm properties following their normal tax cycle, the impact for
each individual municipality would not be as significant as it would be for Malahide. However, it would still impose a
hardship, in particular on Aylmer and Southwold that between them have close to $1 million in quarterly taxes on
commercial/industrial properties, with the remaining four municipalities collecting a further $1 million. Although
there is no provincial statute that could be used to force a timely resolution in Malahide, it would not be unexpected
if the other municipalities billed Malahide for the incremental costs they incurred as a result of the delays.
If you have any further questions, please do not hesitate to contact me. I will gladly work with your Council and staff
in any way I can to help achieve an acceptable outcome for all of Elgin’s seven municipalities.
Yours truly,
Jim Bundschuh
Director of Financial Services
County of Elgin
Financial Services
450 Sunset Drive
St. Thomas, ON N5R 5V1
Phone: 519.631.1460 ext.141
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CORRESPONDENCE – June 26, 2012
Items for Consideration
1. Tanya Yoganathan, Realty Disposal Publisher, Infrastructure Ontario, with Realty
Disposal Notice for property in Southwold Township.
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June 21, 2012 VIA e-mail
Elgin County
450 Cunset Drive
St. Thomas, ON N5R 5V1
Township of Southwold
35663 Fingal Line, General Delivery
Final, ON N0L 1K0
Attn: Mark McDonald – CAO, Elgin County
Donna Ethier – CAO / Clerk, Township of Southwold
Re: Realty Disposal Notice
Please be advised that the following property and/or vacant space is available in
your community. This notice is being sent to you to determine if your
municipality/county has any interest prior to the Province releasing to the open
market.
********************************************************************************************
Surplus Lands and/or Buildings:
Ministry of Transportation
Elgin County
Township of Southwold
Project 8810
The property is located south of Wonderland Road and west of Ron McNeil line
in Southwold and contains 10.19 acres with no current access. The property is
presently zoned agricultural and the surrounding lands are under public and
private ownership. Responses are due by July 19, 2012.
*************************************************************************************************************
If your municipality is interested in the above noted properties, kindly advise in
Thursday, July 19, 2012
writing to us on or before . If no response is received
we will assume you have no interest and will proceed accordingly.
Please call me at 416.326.7928 if you require any further information.
Sincerely,
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INFRASTRUCTURE ONTARIO
Tanya Yoganathan
Realty Disposal Publisher
Disclaimer – Provincial Ministries have a first right on all property should there be
a program requirement identified through the circulation process.
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COUNTY OF ELGIN
By-Law No. 12-15
“BEING A BY-LAW TO ADOPT OPTIONAL TOOLS FOR THE PURPOSES OF
ADMINISTERING LIMITS FOR THE COMMERCIAL, INDUSTRIAL AND
MULTI-RESIDENTIAL PROPERTY CLASSES”
WHEREAS the County of Elgin (hereinafter called the “Municipality”), in accordance
,
with Section 329.1 of the Municipal Act, 2001S.0. 2001, c.25, as amended (hereinafter
called the “Act”), may modify the provisions and limits as set out in Section 329 of the Act,
with respect to the calculation of taxes for municipal and school purposes payable in
respect of property in the commercial, industrial and multi-residential property class; and
WHEREAS the Municipality must similarly modify the provisions and limits as set
out in Section 332 of the Act with respect to the “tenant cap” calculations; and
WHEREAS this by-law shall only apply to properties in any of the Commercial,
Industrial and Multi-Residential property classes to which Part IX of the Act applies; and
WHEREAS for the purposes of this by-law the commercial classes shall be
considered a single property class and the industrial classes shall be deemed to be a
single property class; and
WHEREAS “uncapped taxes” means, the taxes for municipal and school purposes
that would be levied for the taxation year, but for the application of Part IX of The Act; and
WHEREAS the Council may pass a by-law to apply any one or any combination of
the following options:
a) Set the annualized tax limit increase at 10%
b) Set the prior year’s current value assessment (CVA) tax limit increase at 5%
c) Set the CVA threshold for protected (increasing) properties at $250
d) Set the option for “Stay at CVA Tax” to yes.
WHEREAS a by-law passed to adopt the provisions of Subsection 329.1
paragraphs 1 and 2 of the Act, provides that such provisions shall also apply to Section
332 of the Act with respect to the “tenant cap” calculations; and
WHEREAS the Council has reviewed the provisions of Section 329.1 of the Act and
hereby deems it necessary and appropriate to adopt optional tools for the purpose of
administering limits for the Commercial, Industrial and Multi-Residential property classes.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
hereby enacts as follows:
1. THAT paragraphs 1, 2, and 3, of Subsection 329.1(1) of the Act shall apply to the
Commercial, Industrial and Multi-Residential property classes for 2012.
2. THAT:
a) In determining the amount of taxes for municipal and school purposes for the
year under Subsection 329(1) and the amount of the tenant’s cap under
Subsection 332(5), the greater of the amounts determined under paragraphs a)
and b) as set out below shall apply in determining the amount to be added
under paragraph 2 of Subsection 329(1), and the increasing amount under
paragraph 2 of Subsection 332(5),
i) The percentage set out in Subsection 329(1) paragraph 2 and in
Subsection 332(5) paragraph 2 shall be ten per cent (10%), and
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– 2 –
ii) The amount of the uncapped taxes for the previous year multiplied by five
per cent (5%).
b) The amount of the taxes for municipal and school purposes for a property for a
taxation year shall be the amount of the uncapped taxes for the property for the
year if the amount of the uncapped taxes exceeds the amount of the taxes for
municipal and school purposes for the property for the taxation year as
determined under Section 329, as modified under Section 329.1 of the Act and
this by-law, by two-hundred and fifty dollars ($250.00) or less.
c) The option for “Stay at CVA Tax” shall be set to yes.
3. THAT this By-Law shall come into force and take effect upon its passing
TH
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 26 DAY OF
JUNE 2012.
Mark G. McDonald, Bill Walters,
Chief Administrative Officer. Warden.
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CLOSED MEETING AGENDA
June 26, 2012
Staff Reports:
1) Director of Engineering Services –Municipal Act, Section 240.2 (a) the security of the
property of the municipality or local board – Scott D. Avery (Company) Ltd. Lease.
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