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September 13, 2012 MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING SEPTEMBER 13, 2012 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING ------------------------------------------------------------------------------------------------------------ DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al — A14) August 9, 2012 Council *August 9, 2012 Court of Revision -- Pongracz Drain BUSINESS ARISING FROM MINUTES DELEGATIONS 9:30 a.m. Closed Session — receiving of legal opinion 11:30 a.m. Wendi Dupuis, Lakewood Trailer Park re. Port Glasgow Secondary Plan 1:30 p.m. Public Meetings — Rezoning Applications: • Lot 4, Concession 7 (VandenbrinkNVilson) (B1 & C9a) • Lot 9,Concession 5 (Hadash) (B2 & C9b) 2:00 p.m. Brian Stewart, Certified Solar 2:15 p.m. Tom McLarty re: poultry kills (C8a) 2:30 p.m. Michael Kozdras re: rooftop solar project (C8f) REPORTS (C1-C9) 1. ROADS a) *Monthly Report b) *Report re: County Road Maintenance Agreement September 13/12..........Page 2 2. RECREATION/EMERGENCY MANAGEMENT a) *Monthly Report b) *Report re: Replacement of Tires on Rodney Fire Apparatus c) *Report re: Rodney Fire Department Command Center d) `Report re: Miller Park Soccer Netting 3. BUILDING a) *Monthly Report for July, 2012 b) `Monthly Report for August, 2092 4. WATER a) *Report re: Water Incident— August 31, 2012 5. BY-LAW ENFORCEMENT a) *Monthly Report 6. DRAINS a) Drainage Apportionment— Newtens Drain b) *Quotes for Geary Drain maintenance c) *Quotes for Hampton Drain maintenance d) *Quotes for Smith Drain maintenance e) *Quotes for Roberts Drain maintenance f) *Quotes for Schweitzer Drain maintenance g) *Quotes for No. 2 Drain maintenance 7. WEST ELGIN PRIMARY SYSTEM 8. ADMINISTRATION a) Poultry Kills b) *Report re: Grant— Beattie Haven September 13/12..........Page 3 c) *Report re: Disposal of Municipal Equipment d) *Report re: FIT and microFit Programs e) *Report re: Rooftop Solar Request— Rodney Mini Storage f) *Report re: Rooftop Solar Request— Kozdras Family Farm 9. PLANNING a) `Report re: Amendment to Zoning By-law— Vandenbrink/Wilson b) *Report re: Amendment to Zoning By-law — Hadash c) CORRESPONDENCE RECEIVED REGARDING PORT GLASGOW SECONDAY PLAN: 1. *Fairies Ltd. Food Market, dated August 9, 2012 2. *West Elgin Chamber of Commerce, received August 9, 2012 3. `Bill, Tricia, Nikki, Kirk and Drew McIntyre, dated August 10, 2012 4. *Judy Macuda, dated August 10, 2012 5. *Nikki McIntyre, dated August 10, 2012 6. *Bill Santarossa, received August 14, 2012 7. *Mac & June Ford, received August 15, 2012 8. *Wayne Reinhart, received August 16, 2012 9. *John & Diane Slaats, dated August 16, 2012 10. *Ed Lewinsky, dated August 17, 2012 11. *Ed Lewinsky, dated August 17, 2012 12. *Andrea Fordham, dated August 16, 2012 13. *Shelley & Andy Smith, dated August 17, 2012 14. *Anita Van Dongen, received August 22, 2012 15. *Diane Elliot, dated August 17, 2012 16. *Louis Arvai, dated August 20, 2012 17. *Ilona Holt, dated August 16, 2012 18. *Shelley Smith, dated August 16, 2012 19. *Andy Smith, dated August 16, 2012 20. *Kirkness Consulting, received August 23, 2012 21. *Summary of Seaside blog, received August 23, 2012 22. *Canada Catalyst & Core Technologies, received August 24, 2012 23. *EI Mylrea, dated August 28, 2012 24. *Tammi Ryall, MMAH dated August 24, 2012 25. *Pam Piccinato, dated September 6, 2012 26. *Barry Wistow, dated September 2, 2012 September 131'12...... ....Page 4 ACCOUNTS CORRESPONDENCE (D1 — D24) COUNCIL CONSIDERATION RECOMMENDED: 1.* Eagle Community Centre — request for blacktop for parking lot; 2.* AMO submits Infrastructure Funding Priorities to Federal Government; 3.* Thunder Bay & Area — request for financial support to the Disaster Relief Fund; 4.* Thames-Sydenham Source Protection Region — Notice of draft plan; 5.* Ministry of Natural Resources — information regarding the new Licence Automated System for hunting and fishing licences; 6.* Intech Clean Energy Inc. — notice of second project and public meeting to be held on September 27th from 6:00 — 8:00 p.m.; 7.* West Elgin Chamber of Commerce — support for the potential acquisition of railway property; 8.* Town of Essex invitation to National Mural Symposium; 9.* Municipality of Arran-Elderslie - request for support of a resolution to impose an immediate moratorium on Industrial Wind Turbines; 10.* Renewable Energy Systems Canada — requesting support for proposed wind turbine projects; 11.* Rodney Legion Branch #525 — request for support6 of road closure; 12.* SWEA— request for support of a resolution regarding VIA Rail Service Clubs; 13.* Elgin St. Thomas Public Health — promoting Healthy Communities Partnership; 14.* CUPE — October 24th — Child Care Worker & Early Childhood Educator Appreciation Day; RECOMMENDED TO ACCEPT & FILE: 15. AMO • Watch File —August 9, 2012; • Policy Update; • 2011 Annual Report; • August 16, 2012; • Ontario Launches First Phase of Municipal Infrastructure Strategy; • August 23, 2012; • August 30, 2012; • September 6, 2012; • Highlights of August 2012 Board Meeting September 13/12... .......Page 5 16. Municipal Employer Pension Centre of Ontario — Update on OMERS- August 10, 2012; 17. Ministry of Community & Social Services — Proposed Amendment to the Integrated Accessibility Standards Regulations; 18. MPAC Updates; 19. Joe Preston — Government of Canada launches call for proposals to improve accessibility; 20. AMCTO — Fifth Annual Local Government Week; 21, West Elgin Community Health Centre — Invitation to Annual General Meeting- September 26; 22. South Central Ontario Region — 2012 Annual General Meeting report; 23. National Seniors Day— October 1st; 24. Restorative Justice Week 2012 — November 181h to 25tH BY-LAWS: By-law No. 2012-50 Pongracz Drain (third reading) By-law No. 2012-64 Amending By-Law McKenzie Drain Construction By-law No. 2012-65 Appoint Alternate CEMC By-law No. 2012-66 Zoning Amendment (Vandenbrink/Wilson) By-law No. 2012-67 Zoning Amendment (Hadash) MINUTES OTHER BUSINESS (FI-F4) 1. Discussion re: Support for MPoWER proposal for War of 1812 plaque 2. Christmas party 3. Council announcements 4. Closed session — potential litigation * Information enclosed CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS-. September 27, 2012 Council A- 1 MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS AUGUST 9, 2012 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT: Scott Gawley Administrator/Treasurer Norma Bryant Clerk Paul Van Vaerenbergh Road Superintendent Mike Kalita Water Superintendent Jeff Slater Recreation Superintendent DECLARATION OF PECUNIARY INTEREST: None SUBJECT: ADOPTION OF AGENDA RES. NO. 1 Moved by Leatham Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin approves the agenda for August 9, 2012 as printed and circulated with the following additions: • Report from Community Planners re: Intech Clean Energy • Livestock Claim—Pat Wilson DISPOSITION: Carried SUBJECT: MINUTES RES. NO. 2 Moved by Bodnar Seconded by Aldred RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated: July 19, 2012 Council July 19, 2012 Public Meeting—Zoning Amendment (Pearce/Wood) DISPOSITION: Carried SUBJECT: 2011 FINANCIAL STATEMENTS RES. NO. 3 Moved by Bodnar Seconded by Aldred RESOLVED that Council approve the 2011 Consolidated Financial Report. DISPOSITION: Carried August 9112...Pg 2 of 13 SUBJECT: ROAD DEPARTMENT REPORT RES. NO, 4 Moved by Leatham Seconded by Bodnar RESOLVED that the June 1 July 2012 Roads Report be received. DISPOSITION; Carried Councillor Miller declared a conflict of interest with the following and left the meeting. SUBJECT: QUOTATIONS FOR TRUCK Council received the following quotations for a truck for the Roads Department: Brand Quote (plus taxes) Cotrac, Dutton Ford $28,687.00 Disbrowe, St. Thomas GMC $28,645.00 McNaughton, Newbury Dodge $30,960.00 RES. NO. 5 Moved by Bodnar Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of Cotrac in the amount of$28,687.00 plus taxes for a Ford 1 ton —2012 truck. DISPOSITION: Carried Councillor Miller returned to the meeting. SUBJECT: RECREATION DEPARTMENT REPORT RES. NO. 6 Moved by Leatham Seconded by Miller RESOLVED that the Recreation Report dated August 9, 2012 be received. DISPOSITION: Carried SUBJECT: WATER DEPARTMENT REPORT RES. NO, 7 Moved by Leatham Seconded by Bodnar RESOLVED that the July 2012 Water Department Report be received. DISPOSITION: Carried SUBJECT: COMMUNITY INVESTMENT IMPROVEMENT FUND Also in attendance: Recreation Superintendent RES. NO. 8 Moved by Bodnar Seconded by Miller RESOLVED that Council supports the West Elgin Recreation Centre Renovation Project as a high priority infrastructure Project and meets the eligibility of Federal Government's infrastructure Improvement Fund requirements; AND further Council directs staff to complete the application for submission by August 24, 2012. DISPOSITION: Carried August 9/12...Pg 3 of 13 SUBJECT: BUILDING REPORT RES, NO. 9 Moved by Leatham Seconded by Miller RESOLVED that the Building Report for June 2012 be received. DISPOSITION: Carried SUBJECT: BY-LAW ENFORCEMENT REPORT RES. NO. 10 Moved by Aldred Seconded by Bodnar RESOLVED that the By-law Enforcement Report dated August 9, 2012 be received. DISPOSITION: Carried SUBJECT: MUNICIPAL PERFORMANCE MEASUREMENT REPORTS RES. NO. 11 Moved by Bodnar Seconded by Aldred RESOLVED that the Municipal Performance Measurement Reports for 2009 and 2010 be received. DISPOSITION: Carried SUBJECT: BANK SIGNING AUTHORITY RES. NO. 12 Moved by Miller Seconded by Leatham (1) RESOLVED that Scott Gawley Administrator/Treasurer of the Corporation of the Municipality of West Elgin (the "Corporation"be and is hereby authorized for and on behalf of the Corporation to negotiate with, deposit with, or transfer to ROYAL BANK OF CANADA(the"Bank"), for credit to the Corporation's account only all or any cheques and other orders for the payment of money, and for that purpose to endorse the same on behalf of the Corporation either in writing or by rubber stamp. (2) That all cheques of the Corporation be drawn in the name of the Corporation and be signed on its behalf by the Mayor or the Deputy Mayor and signed/countersigned by the Administrator/Treasurer or the Clerk or the Deputy Treasurer. (3) That Scott Gawley, Janet Johnston, Norma Bryant, Ann Smith and Monique Lunn be and are hereby authorized for and on behalf of the Corporation from time to time to receive from the said Bank a statement of the account of the Corporation together with all relative vouchers and all unpaid bills lodged for collection by the Corporation and all items returned unpaid and charged to the account of the Corporation, and to sign and deliver to the Bank the Bank's form of verification, settlement of balance and release. 4) That Scott Gawley, Janet Johnston, Norma Bryant, Ann Smith and Monique Lunn be and are hereby authorized for and on behalf of the Corporation to obtain delivery from the Bank of all or any stocks, bonds and other securities held by the Bank in safekeeping or otherwise for the account of the Corporation and to give valid and binding receipts therefore. (5) That this resolution communicated to the Bank and remain in force from August 9, 2012 until written notice to the contrary shall have been given to the Manager for the time being of the branch of the Bank at which the account of the corporation is kept and receipt of such notice duly acknowledged in writing. DISPOSITION: Carried August 9112...Pg 4 of 13 SUBJECT: ONTARIO DISABILITIES ACT RES. NO, 13 Moved by Leatham Seconded by Miller RESOLVED that the report from the Accessibility Committee dated August 9, 2012 be accepted and that the report be attached to the Municipal Accessibility Plan. DISPOSITION: Carried SUBJECT: MUNICIPAL FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT RES. NO. 14 Moved by Bodnar Seconded by Leatham RESOLVED that the report from the Clerk re: Municipal Freedom of Information and Protection of Privacy Act be received; AND that Council approves the delegation of the duties of"Head" under the Act to the Clerk and the necessary by-law be brought forward. DISPOSITION: Carried SUBJECT: INTEGRITY COMMISSIONER RES. NO. 15 Moved by Miller Seconded by Leatham RESOLVED that the report from the Clerk re: Integrity Commissioner be received; AND that Council approves the appointment of Mr. John Maddox as Integrity Commissioner according to the agreed upon terms and conditions; AND the necessary by-law be brought forward. DISPOSITION: Carried SUBJECT: FEES &CHARGES BY-LAW—ADMINISTRATION RES. NO. 16 Moved by Aldred Seconded by Bodnar RESOLVED that the report from the Clerk re: Fees &Charges- Administration be received; AND that Council approves the revisions as outlined in the report; AND that the necessary by-law be brought forward. DISPOSITION; Carried SUBJECT: EXTENSION OF WEST LORNE WASTEWATER COLLECTION SYSTEM RES. NO. 17 Moved by Aldred Seconded by Bodnar RESOLVED that the report from the AdministratoriTreasurer re: extension of West Lorne Wastewater Collection System be received; AND that Council directs the Administrator/Treasurer to hire Spriet Associates to complete the engineering study of the proposed extension of the West Lorne Wastewater Collection System to service 25311 Marsh Line; AND further that the cost of the engineering study will be the responsibility of Dougal & Ruth Carmichael of 25311 Marsh Line, with a $2,500 deposit to be paid before any engineering work is started; AND further that the Administrator/Treasurer calculate the cost of the buy in to the West Lorne Wastewater Infrastructure; August 9112...Pg 5 of 13 RES. NO. 17 cont'd AND further that once all costs are known, an agreement will be considered by Council for the extension. DISPOSITION: Carried SUBJECT: SERVICE ONTARIO OFFICE RES. NO. 18 Moved by Leatham Seconded by Miller RESOLVED that the report from the Administrator/Treasurer re: Hours of Operation for Service Ontario be received; AND that Council continue to maintain the Service Ontario hours on Saturday's for the next year with the closing on holiday weekends. AND further that the hours of operation be re-evaluated in 2013. DISPOSITION: Carried SUBJECT: LIVESTOCK CLAIM RES. NO. 19 Moved by Miller Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin approves payment of the livestock claim of Pat Wilson for 2 lambs killed by a coyote valued at$600.00. DISPOSITION: Carried SUBJECT: APPLICATION FOR CONSENT(SLAATS) RES. NO. 20 Moved by Aldred Seconded by Bodnar RESOLVED that the report from Community Planners re: Applications for Consent E74111 and E75/11 (Slaats) be received. DISPOSITION: Carried SUBJECT: RENEWABLE ENERGY APPROVAL RES. NO. 21 Moved by Aldred Seconded by Bodnar RESOLVED that the report from Community Planners re: Renewable Energy Approval--Intech Clean Energy be received. DISPOSITION: Carried SUBJECT: ENVIRONMENTAL REGISTRY—INTECH CLEAN ENERGY RES. NO. 22 Moved by Leatham Seconded by Miller WHEREAS, the Municipality of West Elgin is generally in support of green energy and green energy projects; AND WHEREAS, Intech Green Energy Inc. is proposing a solar energy project within the village limits of Rodney on land that is currently zoned "Future Residential"and is also Class 1 and 2 agricultural lands. This land is adjacent to village services such as water and sewer. AND WHEREAS there is other land within the village limits zoned as commercial or industrial that is more suitable for a solar project. AND WHEREAS the Ministry of Municipal Affairs and housing has refused to increase the amount of development land within West Elgin; August 9/12...Pg 6 of 13 RES. NO. 22 cont'd THEREFORE BE IT RESOLVED that the Municipality of West Elgin does not support the Intech project and demands the current project be halted and moved to a more suitable location; AND THAT the Clerk be directed to advise the Ministry of Environment under EBR 011-6763 that the municipality does not support this project for the above noted reasons. DISPOSITION: Carried SUBJECT: INSURANCE RENEWAL FOR 2013 Also in attendance: Dave Rikley RES. NO. 23 Moved by Leatham Seconded by Aldred RESOLVED that the report from the Administrator/Treasurer re: Insurance Renewal for 2013 be received; AND that Council awards 2013 General Insurance and Risk Management Services to Frank Cowan Company. DISPOSITION: Carried SUBJECT: ACCOUNTS RES. NO. 24 Moved by Bodnar Seconded by Miller RESOLVED that the Mayor and Administrator/Treasurer are hereby authorized to sign Payment Voucher#8 amounting to$375,123.94 in settlement of General, Road,Water and Arena Accounts (including cheques#12015-12168). DISPOSITION: Carried SUBJECT: COURT OF REVISION—PONGRACZ DRAIN RES. NO. 25 Moved by Aldred Seconded by Bodnar RESOLVED that the members of the Court of Revision on the Pongracz Drain be as follows: Chairman: Norm Miller Members: Richard Leatham, Bernie Wiehle, Mary Bodnar, Dug Aldred DISPOSITION: Carried Council recessed to sit as a Court of Revision and resumed their meeting thereafter. SUBJECT: CORRESPONDENCE 1. Hickory Grove Campers Association—request for financial assistance for installation of a new waste treatment system Instruction: The Clerk to advise that the municipality cannot support their request. 2. Chris Van Dongen—letter regarding Havens Lake Road and Port Glasgow Marina Instruction: File 3. Town of Niagara-on-the-Lake—request for support of a resolution to the Province to manage Municipal Household or Special Waste collection and disposable services Instruction: Av August 9112...Pg 7 of 13 RES. NO. 26 Moved by Miller Seconded by Aldred RESOLVED that Council of the Municipality of West Elgin is in support of a resolution put forth by the Town of Niagara-on-the-Lake regarding accessibility for MHSW collection and disposal services. DISPOSITION: Carried 4. Monte McNaughton, MPP--request for support of Bill 76 Instruction: RES. NO. 27 Moved by Miller Seconded by Leatham WHEREAS the Government of Ontario has proposed building up to 29 new casinos throughout the province; AND WHEREAS new casino development brings with it a broad-spectrum of opinions including positive and negative considerations; AND WHEREAS any new casino development may significantly impact the community and surrounding areas; AND WHEREAS the Municipality of West Elgin recognizes the importance of a referendum on the issue and prior to the development of any new casino; THEREFORE BE IT RESOLVED that the Municipality of West Elgin requests the Legislative Assembly of Ontario to immediately pass Bill 76, Ensuring Local Voices in New Casino Gambling Development Act to help ensure that local voices are respected prior to the development of a new casino. AND THAT this resolution be circulated to the Premier Dalton McGuinty; the Honourable Dwight Duncan, Minister of Finance; Monte McNaughton, MPP; and Jeff Yurek, MPP. DISPOSITION: Carried 5. South Central Ontario Region Economic Development Corporation—invitation to annual General Meeting Instruction: File 6. Frank Sura—letter regarding Port Glasgow Instruction: File 7. Wendie Dupuis—letter regarding Port Glasgow Secondary Plan Instruction: File 8. Elgin County Land Division Committee—Application for Consent to Sever--Lot B, Concession Gore (Boekhorst) Instruction: RES. NO. 28 Moved by Leatham Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application 64112 applied for by Henk and Nelly Boekhorst. In accordance with Section 6.2.9(surplus farm dwellings) of the Municipality of West Elgin Official Plan, Council supports application E60/12 subject to the following conditions: 1. Subject to rezoning. 2. Subject to apportionment of Municipal Drainage assessments 3. Subject to drainage outlet&drainage agreement, if required 4. Subject to requirements of the Municipal Road Department regarding access and/or drainage. August 9/12.,.Pg 8 of 13 RES. NO. 28 cont'd 5. Subject to no further residential development on the retained agricultural portion. 6. Subject to water and/or sewer connection fees, if applicable 7. That the owner has the necessary review and assessment conducted on the existing sewage disposal system to confirm its adequacy and/or necessary replacement. 8. Two copies of the registered reference plan, together with a copy of the said plan showing the locations and dimensions of all buildings and structures, are submitted to the satisfaction of the municipality 9. Taxes to be paid in full DISPOSITION: Carried 9. Elgin County Land Division Committee—Application for Consent to Sever—Lot 14, Concession 12 (deWit/Schaeken) Instruction: RES. NO. 29 Moved by Aldred Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application 63/12 applied for by Leo De Wit and Anneke Schaeken. In accordance with Section 6.2.9(surplus farm dwellings) of the Municipality of West Elgin Official Plan, Council supports application E63/12 subject to the following conditions: 1. Subject to rezoning. 2. Subject to apportionment of Municipal Drainage assessments 3. Subject to drainage outlet&drainage agreement, if required 4. Subject to requirements of the Municipal Road Department regarding access and/or drainage. 5. Subject to no further residential development on the retained agricultural portion. 6. Subject to water and/or sewer connection fees, if applicable 7. That the owner has the necessary review and assessment conducted on the existing sewage disposal system to confirm its adequacy and/or necessary replacement. 8. Two copies of the registered reference plan, together with a copy of the said plan showing the locations and dimensions of all buildings and structures, are submitted to the satisfaction of the municipality 9. Taxes to be paid in full DISPOSITION: Carried 10. Elgin County Land Division Committee—Application for Consent to Sever—Lot B, Concession 10 (Van Raes) Instruction: RES. NO. 30 Moved by Miller Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application 64/12 applied for by Norma Van Raes. In accordance with Section 6.2.9 (surplus farm dwellings) of the Municipality of West Elgin Official Plan, Council supports application E64/12 subject to the following conditions: 1. Subject to rezoning. 2. Subject to apportionment of Municipal Drainage assessments 3. Subject to drainage outlet&drainage agreement, if required August 9112...Pg 9 of 13 RES. NO. 30 cont'd 4. Subject to requirements of the Municipal Road Department regarding access and/or drainage. 5. Subject to no further residential development on the retained agricultural portion. 6. Subject to water and/or sewer connection fees, if applicable 7. That the owner has the necessary review and assessment conducted on the existing sewage disposal system to confirm its adequacy and/or necessary replacement. 8. Two copies of the registered reference plan, together with a copy of the said plan showing the locations and dimensions of all buildings and structures, are submitted to the satisfaction of the municipality 9. Taxes to be paid in full AND FURTHER to ensure that the surplus dwelling provisions are being met and the severed lands are being sold to a bonafide farmer, the Elgin County Land Division Committee be requested to include the following condition to which the LDC would certify is satisfied; • That the lands being conveyed be transferred in title to August Sacher DISPOSITION: Carried 11. Great Lakes Guardian Community Fund Instruction: File 12. AMO - Watch File-July 19, 2012; - Watch File—July 26, 2012; - Watch File— August 2, 2012 Instruction: File 13. Elgin Group Police Services Board—minutes of meeting May 16, 2012 Instruction: File RES. NO. 31 Moved by Leatham Seconded by Miller RESOLVED that the correspondence be dealt with as per the instructions of Council as noted. DISPOSITION: Carried SUBJECT: BY-LAW NO. 2092-57—APPOINT DEPUTY CLERK RES. NO. 32 Moved by Leatham Seconded by Miller RESOLVED that the mover be granted leave to introduce a By-Law to appoint a Deputy Clerk and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO, 33 Moved by Miller Seconded by Leatham RESOLVED that a By-law to appoint a Deputy Clerk be now read a third time and finally passed, signed, sealed and numbered By-law Number 2012-57—Appoint Deputy Clerk DISPOSITION: Carried August 9112...Pg 10 of 13 SUBJECT: BY-LAW NO. 2012-68—FOI HEAD RES. N0, 34 Moved by Aldred Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-Law to delegate duties under the Municipal Freedom of Information and Protection of Privacy Act and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 35 Moved by Bodnar Seconded by Aldred RESOLVED that a By-law to delegate duties under the Municipal Freedom of Information and Protection of Privacy Act be now read a third time and finally passed, signed, sealed and numbered By-law Number 2012-58— FOI Head DISPOSITION: Carried SUBJECT: BY-LAW NO. 2012-59—APPOINT INTEGRITY COMMISSIONER RES. NO. 36 Moved by Bodnar Seconded by Aldred RESOLVED that the mover be granted leave to introduce a By-Law to appoint JGM Consulting as the Integrity Commissioner and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 37 Moved by Miller Seconded by Leatham RESOLVED that a By-law to appoint JGM Consulting as the Integrity Commissioner be now read a third time and finally passed, signed, sealed and numbered By-law Number 2012-559--Appoint Integrity Commissioner DISPOSITION: Carried SUBJECT: BY-LAW NO. 2012-60—COMPLAINT FORM—CODE OF CONDUCT RES. NO, 38 Moved by Miller Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-Law to approve a Complaint Form for municipal investigation of Code of Conduct by the Integrity Commissioner and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 39 Moved by Leatham Seconded by Miller RESOLVED that a By-law to approve a Complaint Form for municipal investigation of Code of Conduct by the Integrity Commissioner be now read a third time and finally passed, signed, sealed and numbered By-law Number 2012-60—Complaint Form—Code of Conduct DISPOSITION: Carried August 9112...Pg 11 of 13 SUBJECT: BY-LAW NO. 2012-61 —FEES&CHARGES—ADMINISTRATION RES. NO, 40 Moved by Aldred Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-Law to establish various fees and tariffs for services provided by the Administration Department and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 41 Moved by Bodnar Seconded by Aldred RESOLVED that a By-law to establish various fees and tariffs for services provided by the Administration Department be now read a third time and finally passed, signed, sealed and numbered By-law Number 2012-61 — Fees&Charges—Administration DISPOSITION: Carried SUBJECT: BY-LAW NO. 2012-62—DEVELOPMENT AGREEMENT(SLAATS) RES. NO, 42 Moved by Leatham Seconded by Miller RESOLVED that the mover be granted leave to introduce a By-Law to authorize the execution of an agreement between the Municipality of West Elgin and 509692 Ontario Limited and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 43 Moved by Miller Seconded by Leatham RESOLVED that a By-law to authorize the execution of an agreement between the Municipality of West Elgin and 509692 Ontario Limited be now read a third time and finally passed, signed, sealed and numbered By-law Number 2012-62—Development Agreement—Slaats DISPOSITION: Carried DELEGATION—GRACE MCGARTLAND, ARTS & COOKERY BANK REQUEST FOR SUPPORT OF A GRANT APPLICATION Ms. McGartland presented a project summary that focuses on individuals less than 35 years of age. Tool#1 proposes using mult-touch screens to walk-through our villages, past and present. Tool#2 proposes multi-player based interactive games. The total grant application is$100,000. This is a regional grant and the County of Elgin has provided a letter of support. RES. NO. 44 Moved by Miller Seconded by Leatham RESOLVED that Council supports "The Bank's grant application under the "Bridging the Digital Divide: a Bi-Generational Interactive Cultural Model" project. DISPOSITION: Carried August 9/12...Pg 12 of 13 SUBJECT: MINUTES RES. NO. 45 Moved by Aldred Seconded by Bodnar RESOLVED that the minutes of the following committee meetings be received: Tri County Management Committee—April 24, 2012 West Elgin Economic Development Committee—July 16, 2012 DISPOSITION: Carried SUBJECT: QUOTATION FOR AN ADDITIONAL MONITORING WELL RES. NO. 46 Moved by Leatham Seconded by Miller WHEREAS a quotation from WESA for an additional well in the lands adjacent to the landfill site was just received by email this morning at 10:00 a.m.; AND WHEREAS the Ministry of Environment has required that the municipality acquire lands to the east of the CAZ by December 2013; AND WHEREAS this well is important to determine if the 30 m CAZ zone is sufficient before entering into negotiations with the adjacent landowner. THEREFORE BE IT RESOLVED that the quotation from WESA dated August 9, 2012 be added as an additional item to today's agenda. AND that Council accept the quotation from WESA in the amount of $7,440.00 plus taxes for an additional piezometer. DISPOSITION: Carried SUBJECT: CLOSED SESSION RES. NO. 47 Moved by Aldred Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: • Litigation or potential litigation (M.A.s.239(2)(e) • Receiving of advice that is subject to solicitor-client privilege (M.A.s.239(2)(g) DISPOSITION: Carried RES. NO, 48 Moved by Miller Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried The Mayor reported that direction was given to the municipal solicitor regarding a litigation matter. SUBJECT: COUNCIL ANNOUNCEMENTS The Mayor thanks the Cattle, Cactus and Cowboy committee for a great day! Councillor Leatham reported that the Rodney Fire Department responded to two calls. The firefighters are to advise the on-call person for the Water Department when using the fire hydrants. X1.3 August 9112...Pg 13 of 13 SUBJECT: CONFIRMATION BY-LAW RES. NO. 49 Moved by Leatham Seconded by Miller RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on August 9th, 2012 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 50 Moved by Miller Seconded by Leatham RESOLVED that a By-law to confirm the proceedings of the meeting held on August 9th, 2012 be now read a third time and finally passed, signed, sealed and numbered By-law Number 2012-63 —Confirming By-law August 9 2012 DISPOSITION: Carried SUBJECT: ADJOURNMENT RES. NO. 51 Moved by Aldred Seconded by Bodnar RESOLVED that this Regular Meeting of Council shall adjourn at 4:29 p.m. to meet again on September 13th, 2012. DISPOSITION: Carried These minutes were adopted on the 13th day of September, 2012. Mayor Clerk P�, MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN COURT OF REVISION WEST ELGIN COUNCIL CHAMBERS AUGUST 9, 2012 MEMBERS PRESENT: Chairman: Norm Miller Members: Richard Leatham, Bernie Wiehle Mary Bodnar, Dug Aldred STAFF PRESENT: Scott Gawley Administrator/Treasurer Norma Bryant Clerk SUBJECT: COURT OF REVISION—PONGRACZ DRAIN RES. NO. 1 Moved by Leatham Seconded by Aldred RESOLVED that the Court of Revision for the Pongracz Drain be convened. DISPOSITION: Carried The Clerk informed the Court that no written appeals had been received. RES. NO. 2 Moved by Wiehle Seconded by Aldred RESOLVED that the assessment on the Pongracz Drain be confirmed as per the Engineer's Report. DISPOSITION: Carried RES. NO. 3 Moved by Leatham Seconded by Bodnar RESOLVED that there being no further business, the Court of Revision on the Pongracz Drain be adjourned. DISPOSITION: Carried These minutes were adopted on the 13�h day of September, 2012. MAYOR CLERK MUNICIPALITY OF WEST ELGIN NOTICE OF PUBLIC MEETING ZONING BY-LAW AMENDMENT A. Vandenbrink & M. Wilson 21716 Qiipens Lane DATE & TIME: 1:30 p.m. Thursday, September 13M 2012. LOCATION: West Elgin Municipal Building -22413 Hoskins Line north of the Village of Rodney. PURPOSE: To consider a proposed amendment to the Zoning By-law for the purposes of disposing a surplus farm dwelling. The proposed amendment would change the zoning of the lands lying on the north side of Queens Line (County Road No. 104) west of the Village of Rodney from the Agricultural (Al) Zone to a 'site-specific' Rural Residential Three (RR3-#) Zone and to a `site-specific' Agricultural (A14) Zone. The amendment would also fulfill a condition imposed by the County of Elgin Land Division Committee in granting Application for Consent El 1112 to dispose the surplus farm dwelling situated on the lands. The lands proposed to be rezoned 'site-specific' Rural Residential Three (RR3-#) comprise an area of 4,088 square metres (1.0 ac), a frontage of 61 metres (200 ft) and a depth of 67 metres (220 ft). The parcel is occupied by a single unit dwelling (erected 2000) and an in-ground pool. No change in use is proposed. The lot would satisfy the minimum lot area and minimum lot frontage requirements (1,850 sq. m and 30 m respectively) of the RR3 zone, but would exceed the maximum lot area requirement of 4,000. A 'site-specific' (131334) zoning would permit this deficiency. All other requirements are capable of being satisfied. Permitted uses of the RR zone include a single unit detached dwelling, home occupation and an accessory use. The lands proposed to be rezoned 'site-specific' Agricultural (A1-#) comprise an area of 38.9 hectares (96.2 ac) and a frontage of 137 metres (449 ft) on Queens Line (County Road No. 104) and 290 metres (951 ft) on Downie Line. The parcel is occupied by a small shed and a silo. The lands have been cleared for agricultural purposes, with the exception of a woodlot located in the northerly portion of the farm. No change in use is proposed. The lot would satisfy the minimum lot area and lot frontage requirements (19 ha and 150 m respectively) of the Al zone. The `site-specific' (i.e. A14) zoning would prohibit a dwelling on the lands as stipulated by the PPS and the Municipality of West Elgin Official Plan. The subject lands are designated `Agricultural' in the Municipality of West Elgin Official Plan. ANY PERSON may attend the public meeting and/or make a wNtten or verbal representation either in support of or in opposition to, the proposed amendment. IF A PERSON OR PUBLIC BODY that files an appeal of a decision of the Council of the Corporation of the Municipality of West Elgin in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Council of the Corporation of the Municipality of West Elgin before the proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. ADDITIONAL INFORMATION relating to the proposed amendment is available between 9:00 a.m. and 4:00 p.m. at the Municipal Office or from the Municipal Planner, Mr. Ted Halwa, at(519)963-1028(London, Ontario). THE information and material required under Sections 34(10.1)and 34(10.2) of the Planning Act have been provided and this shall serve as sufficient notice of same under Section 34(10.4)of the Act. DATED AT RODNEY this .day of August, 2012. Municipality of West Elgin 7-L,-,,, 4, 22413 Hoskins Line P.O. Box 490 Norma Bryant Rodney, Ontario Clerk NOL 2CO Telephone: (519) 785-0560 Fax: (519) 785-0644 Email: nbryant @westelgin.net APPLICATION FOR A ZONING BY-LAW AMENDMENT: P712012 A. Vandenbrink & M. Wilson Municipality of 21716 Queens Line Part of Lot 4, Concession VII WEST ELGIN Municipality of West Elgin KEY MAP jr Municipality BF 1, Southwest Middlesex, ONIN Z G B ATTIE LINE'j�� RR 3 RURAL RESIDENTIAL THREE q FLE < MING LINE 0 Al AGRICULTURAL z D 5 LINE G11313 LINE 0 z 7 0 PM lachanL JOHNSTON LINE 2 f LOT 6 LINE B LINE 38.9 ha (96.2 ac) MCILEA IN LINE CI < < KINTYRE LINE 0 0 f,v off z >_ o 0 V z U.] Al qi E 4,088 m2 0 MCDOUGALL LINE. ac) I HWY 401 VI HOSKINS-LINE VI VI! t DOWNIE LINE 103 II VII SUBJECT LANDS Rodney I 104 QUEENS LINE MCMILLAN L11 L Vill PIONEER LINE QUEENS LINE A 2 B C D ft Ix 2 4 1 5 6 7 8 9 10 11 12 13 LANDS PROPOSED TO BE RE-ZONED TO 1:12,500 MARSH LINE "SITE SPECIFIC"RURAL RESIDENTIAL THREE (RR3-#)ZONE x LANDS PROPOSED TO BE RE-ZONED TO ..SITE SPECIFIC"AGRICULTURAL(414)ZONE THOMSON LINE 0 75 150 300 450 600 < Metres A 0 z 0 0< U) XI v SILVER CLAY LINE _j of U co Y C7 x ii New I xii Ll . . Eaq'le Sg w TALBOT LINE 3 I xill Port I Glasgow �LINE LXJI 1, 11.) - ZZ LAKE ERIE 3.000 1,600 0 3,000 Melres 1:100,000 Community Manners Inc MUNICIPALITY OF WEST ELGIN NOTICE OF PUBLIC MEETING ZONING BY-LAW AMENDMENT Gavin & Gordon Hadash 13790 Furnival Road DATE & TIME: 1:30 p.m. Thursday, September 13th, 2012. LOCATION: West Elgin Municipal Building -22413 Hoskins Line north of the Village of Rodney. PURPOSE: To consider a proposed amendment to the Zoning By-law to permit the conversion of a building formerly used as a school for residential purposes. The proposed amendment would change the zoning of lands lying on the east side of Furnival Road (County Road No. 103) between Kintyre Line and McDougall Line and comprising part of Lot 9, Concession V, from the Institutional (1) Zone to the Rural Residential Three (RR3) Zone. The applicants are seeking the re-zoning to permit the conversion of a building which formerly served as a school and a private club for residential purposes. The lands comprise an area of 3,786 square metres (0.9 acres), a frontage of 50.3 metres (165 ft) and a depth of 75.3 metres (247 ft). The parcel is occupied by a building formerly used as an educational facility (S.S. No. 8 school) and later as a private club (Lithuanian Canadian Club), The use of the building as a school and a club has now ceased and the owners wish to convert the building for use as a single unit dwelling. The permitted uses of the RR3 zone include a single unit detached dwelling, a bed and breakfast establishment, a home occupation and an accessory use. The lot, which pre-dates the Zoning By-law, would satisfy the minimum lot area and minimum lot frontage requirements (1,850 sq. m. and 30 m respectively) of the RR3 zone. A 'site-specific' Residential First Density (RR3-#) zoning will be considered to include a "dwelling" as a permitted use, being defined as follows: DWELLING. shall mean a building, occupied or capable of being occupied exclusively as a home, residence or sleeping place by one or more persons, but shall not include hotels, boarding houses, rooming houses, motels, institutions or mobile homes. (Section 2.33) The subject lands are designated `Agricultural' in the West Elgin Official Plan. The proposed amendment is considered to be in conformity with the Plan. ANY PERSON may attend the public meeting and/or make a written or verbal representation either in support of or in opposition to, the proposed amendment. IF A PERSON OR PUBLIC BODY that files an appeal of a decision of the Council of the Corporation of the Municipality of West Elgin in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Council of the Corporation of the Municipality of West Elgin before the proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. ADDITIONAL INFORMATION relating to the proposed amendment is available between 9:00 a.m. and 4:00 p.m. at the Municipal Office or from the Municipal Planner, Mr. Ted Halwa, at (519) 963-9028 (London, Ontario). THE information and material required under Sections 34(70.1) and 34(10.2) of the Planning Act have been provided and this shall serve as sufficient notice of same under Section 34 (10.4) of the Act. sr DATED AT RODNEY this 3/ day of July, 2012. Municipality of West Elgin 22413 Hoskins Line P.O. Box 490 Norma Bryant Rodney, Ontario Clerk N01_ 2CO Telephone: (519) 785-0560 Fax: (519) 785-0644 Email: nbryan_tO)westelgin.net APPLICATION FOR A ZONING BY-LAW AMENDMENT: P612012 Gavin & Gordon Hadash Municipality of 13790 Furnival Road, Rodney WEST ELGIN Part of Lot 9, Concession V(Aldborough) Municipality of West Elgin KEY MAP L Muni cipality of 13F Southwest Middlesex sex ZONING BEATTIE LINE I INSTITUTIONAL FLEMING LINE Al AGRICU LTURAL lag GIBB LINE z 0 T,fl 0 -11 1v L4 C Clachan JOHNSTON LINE 6 Z MCLEAN LINE W - C 3,786 m2 Ii IV C3 (0.9 ac) Ln < KINTYRE LINE O. Q A M-1 L ISUBJECT DS z V LAN LLI M., N' t MCDOUGAL LIN p IL 5 EN P!fflo HIWY 401 % Vi HOSKINS LINE VI&VII DOWNIE LINE LANDS PROPOSED TO BE RE-ZONED TO 1:2,000 103 RURAL RESIDENTIAL THREE(RR3)ZONE 41 + Al tRo Rodney Z Vil ne QUEENS LINE 104 MCMILLAN LINE - I I I 104 Vill PIONEER LINE 2 West Lorne A B C D 1 2 3 1 4 1 5 6 7 8 9 10 11 12 14 15 16 19 Ix 13 17 18 20 21 22 23 24 Z' MARSH LINE x 76 0 THOMSON LINE < U < ¢ 0 z 0 0 < 0 co 0 � Cr I I I W X1 U SILVER CLAY LINE _Ile z New T xIl i U_ Glasgow Eagle TALBOT LINE___ 10 3 xill 1. Port ll I Glasgow, GRAY LINE LAKE ERIE 41 1:100,000 31000 1,500 0 3,000 Metres Community Planners Ise 1 OF �J l The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: PAUL VAN VAERENBERGH C.R.S.I. DATE: SEPTEMBER 13, 20'12. SUBJECT: ROADS REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for August 2012 BACKGROUND: 1. Clay for use at the landfill was hauled from Gibb Line using two Roads staff and dump trucks as well as 3 rented trucks. 2. A new culvert was installed on Argyle Line (between Graham and Colley) this work also included some re-ditching, shoulder widening and tree removals. 3. Trees were also removed on Graham Road and Johnston Line as per County of Elgin request. 4. Extensive cold patching along edge of pavement as well as potholes was carried out on Dunbourough Road. 5. A few of the higher travelled gravel roads were re-graded as well as having more brine applied. DISCUSSION: Future work will include the following 1. Utilizing ground asphalt, received from County of Elgin projects, and mixing it into a small pile of"B° gravel that remains at Kearns pit to finish off a couple of road areas that require building up, on Colley Road and Kintyre Line. 2. Various file and culvert repairs. 3. Erosion repair and culvert extension on Grey Line at Derr Road. 4. Finish out the remaining quantity 0111"A" gravel resurfacing. Z. Begin preparation to some winter control equipment 6. Confinue to wait patiently for M.N.°, approval to a new gravel pit license. Respectfully Submitted, Reviewed by: Sianatur� / Signatur Paul Van Vaerenbergh cott Gawley, .A. Roads Superintendent Administrator/Treasurer 4A�� II n CL The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: September 13, 2012 SUBJECT: County Road Maintenance Agreement RECOMMENDATION: That the Council accepts the proposed County of Elgin Road Agreement with the Municipality of West Elgin; and further that the County of Elgin be notified of the acceptance of the Municipality of West Elgin agreement to the proposed Elgin County Road Maintenance Agreement with the Municipality of West Elgin to expire December 31, 2016. INTRODUCTION: The Elgin County Council directed staff to prepare a draft revised Road Maintenance Agreement between the County & the local municipalities. A review team comprised of treasurers from the townships of Malahide and Southwold, road supervisors from the municipalities of Central Elgin and West Elgin and County staff to discuss reimbursement rates, activities and processes. DISCUSSION: An agreement has been drafted from the working team and the County Solicitor and presented to County Council on July 3, 2012. The report presented is attached to this report and Municipality of West Elgin's interest have been represented by the input from the Public Work's Superintendent Paul Van Vaerenbergh as one members of the review team. The proposed agreement includes the Maintenance Best Practices that is expected from the local municipalities. The complete agreement is available at the office for review. Respectfully Submitted, Cott Gaw y Paul Van Vaerenbergh Administrator/Treasurer Public Works Supt. i n - Ej1L ' M2 July 25, 2012 To: All Partner Municipalities New Road Maintenance Agreement Please be advised that Elgin County Council at its July 24, 2012 meeting approved the following recommendations: "THAT the County Road Maintenance Agreements be approved in principle; and, THAT the agreement be circulated to municipal councils requesting that comments be received no later than September 28, 2092, - Carried. (Signed Warden Walters)" Enclosed you will find: -Maintenance Agreement report by Deputy Director of Engineering Services, Peter Dutchak; and, -The specific Maintenance Agreement for your municipality. Please include this correspondence on the agenda of your next council meeting. If you have any questions or comments, please do not hesitate to contact Peter at extension 124 or by email at: dutchak el in-count .on.ca Thank you for your consideration. Yours truly, �kV��w Susan McConnell Administrative Services Coordinator cc Steve Gibson, County Solicitor Peter Dutchak, Deputy Director of Engineering Services County of Elgin Administrative Services 450 Sunset Drive St.Thomas,On N5R 5V1 Phone:519-631-1460 www.e l gi n-co u n t y.o n.ca ° o• e � Elg111 _. I! 11. REPORT TO COUNTY COUNCIL FROM; Peter Dutchak, Deputy Director of Engineering Services DATE: July 3, 2012 SUBJECT: New Road Maintenance Agreement INTRODUCTION As directed by Council at the May 26, 2009 meeting, the County Solicitor has prepared a draft revised Road Maintenance Agreement. A staff-led Road Maintenance Agreement Review Team comprised of the treasurers from the townships of Malahide and Southwold, the road supervisors from the municipalities of Central Elgin and West Elgin and County staff, have met with the County Solicitor to discuss reimbursement rates, activities and processes. Over the past three years a revised agreement and accompanying schedules have been created to satisfy the interests of the County and municipal partners on how we deliver road maintenance services. This report recommends that the completed draft agreement be approved in principle by County Council so that it may be formally circulated to the municipalities for final comment and execution. A complete draft agreement with accompanying schedules has been produced in hard copy to be circulated to councillors and municipalities. While each agreement is the same, some schedules for each municipality are different. DISCUSSION Since the fall of 1998, road maintenance activities for the County of Elgin have been performed by Elgin's local municipal partners under a formal agreement. Municipalities are compensated for maintenance activities with lump sum payments based on the lengths and classes of the roads maintained. The existing maintenance agreement has expired as of December 31, 2010 and therefore must be renewed. Also, subsequent to the Hipson Inquest, a fatal accident which lead to a number of recommendations to improve safety, County Council directed the County Solicitor and staff to complete a number of items to be incorporated into a revised agreement with municipalities. Although the Coroner's recommendations have already been incorporated into practice, they are not formally addressed in the present maintenance agreement and must be incorporated. The following items have now been included in a revised Road Maintenance Agreement: I. More detailed specifications of service requirements. 2. Clarification of inspection requirements and duties, including joint quarterly inspections. 3. Clarification of reporting requirements, including a reporting mechanism in relation to deficiency identified during joint inspections and activity summaries. 4. Monthly invoicing mechanism conditional upon municipal fulfilment of performance and reporting requirements. 5. Mechanism to complete required maintenance activities beyond the basic scope of services identified in the agreement. Funding Method In June, 2011, Council approved to maintain the current method of compensation with the addition of a mechanism to reimburse municipalities who choose to assist with repairs beyond the basic scope of their responsibilities under the agreement. The following resolution was therefore passed: THAT the new maintenance agreement utilize the same lump sum compensation model and scope of activities in use today for municipalities, and include, an additional invoicing system to reimburse municipalities for major maintenance work activities beyond the scope of the existing agreement. The new agreement pays municipalities on a monthly basis upon receipt of an invoice from the municipality. Fifteen percent (15%) of a municipality's annual allocation is invoiced to the County during the months of November, December, January and February, and five percent (5%) of the annual allocation is invoiced to the County of the remaining months of the year. Winter control activities consume approximately two-thirds of the annual allocation; therefore, this formula was developed in consultation with the Review Team to address typical annual expenditure timing. The continuance of the lump sum payment model provides consistent payments for municipalities and the County while reducing administration as compared to a full invoicing system. The model encourages municipalities to be efficient in the services they deliver and are rewarded with the ability to retain any surplus created. Funding Principle The Elgin maintenance model operates under the assumption that the partner municipalities control costs and may retain any surpluses for purposes deemed fit by their councils. The understanding is that a fixed allocation is granted by the County and the service is designed around the funds available. To formalize this "Funding Principle" Council adopted the following resolution: 2 THAT the partner municipalities closely monitor the level of service they are providing to limit maintenance expenditures and to work within the approved yearly allocation, and, THAT, as a general funding principle, the yearly maintenance allocation not be exceeded given the latitude available for each participant to control costs and the level of service provided. This funding principle is especially important in years of positive budget variances. Municipalities are encouraged to reserve any excess maintenance funds to offset years with extraordinary expenses. Experience over fourteen years has proven that year over year expenditures will fluctuate (mainly due to winter weather conditions), however over time, municipalities are adequately compensated for the maintenance activities they perform. New Rates Annual road maintenance allocations provided to municipalities have been developed based upon the type of road classification and the number of kilometres maintained by a municipality. The allocations paid to municipalities have been increased each year by the October CPI and by an additional 2% in the year 2003 and by an additional 10% in the year 2006. As directed by Council, beginning on January 1, 2012, allocations were once again increased to more accurately reflect the cost of maintaining higher volume roads and to offset historically high fuel prices. 2012 rates have been increased over 2011 rates as follows: Class 1 roads — 24%, Class 2 roads — 12%, Class 3 roads — 6% and Class 4 roads — 3%. Allocations to municipalities were also increased an additional 2.7% in 2012, reflecting the Ontario CPI for the period of October 2010 to October 2011. Although rates have increased over the past fourteen years, the maintenance activities provided by the municipalities have remained relatively the same. Scope of Services The new agreement specifies in detail what activities a municipality is responsible for completing for the base allocation they are provided. These "basic" activities generally satisfy the Provincial Minimum Maintenance Standards and fulfill typical road maintenance activities. Maximum quantities, distances, number of treatments, etc., have been specified to define the limits of a municipality's responsibility for the "base" annual allocation they are provided. Work activities beyond the scope of these thresholds are 3 captured under "Major Maintenance Activities" where municipalities are fully compensated in addition to their annual allocation. Major Maintenance Activities A service gap still exists between the "basic" activities completed by municipalities under this agreement and "capital" projects completed by the County annually. A mechanism in the agreement has been developed to address this gap in service. For example, if a pothole forms in the road, a municipality is responsible for patching the hole under their "Scope of Services", but this may not fix the underlying issue. If it is determined that a broken tile under the road has created the pothole, the municipality is given the opportunity to fix the tile and patch the road while being fully compensated by the County, above and beyond their "base" allocation. If the municipality chooses not to complete the repair, the County then hires a contractor to complete the work. Some municipalities neither have the time, nor resources to complete "major" maintenance work and this mechanism in the agreement provides municipalities the flexibility to accept additional worst and be fully compensated, or to choose not to complete the work and allow the County to have the required work completed by a contractor. Some examples of "major maintenance activities" that would trigger additional full reimbursement include: • Culvert replacements • Catch basin 1 lead repairs • Entrance culvert replacements • Washout repairs (beyond what is defined) • Guide Rail repairs (beyond what is defined) • Asphalt patches • Bridge repairs Maintenance Best Practices In addition to the defined "Scope of Services" in the agreement, a separate appendix provides guidance to municipalities on "how" to achieve the scope of services. The Maintenance Best Practices are specifications outlining industry accepted methods and local policies to assist municipalities in completing their obligations under the agreement. While they are included, the agreement provides municipalities with the flexibility to follow them or not, so long as the municipality's alternative methods are as effective as those identified in the best practices and are approved by the County. 4 CONCLUSION The existing County road maintenance system has been in operation for fourteen years and the existing maintenance agreement expired as of December 31, 2010. The findings of the Hipson Inquest determined that the County must take an active role ensuring that required maintenance is completed on the roads the County has jurisdiction over. The County has adopted inspection and reporting practices to address the recommendations of the Hipson Inquest and now those processes are formalized in the new agreement. County staff, the County Solicitor and a review team comprised of administrative representation from four municipalities have been working on a revised road maintenance agreement. New maintenance allocation rates have been implemented by County Council since January 1, 2012, reflecting clearly defined responsibilities and accounting for historically high fuel prices. The agreements and associated schedules must now be approved in principle by County Council so that they may be formally circulated to our municipal partners for comment, in an effort to have the agreement executed and commencing on January 1, 2013, RECOMMENDATION THAT the County Road Maintenance Agreement be approved in principle; and, THAT the agreement be circulated to municipal councils requesting that comments be received no later than September 28, 2012. All of which is Respectfully Submitted, Approved for Submission, Peter Dutchak Mark G. McDonald Deputy Director of Engineering Services Chief Administrative Officer Clayton Watters Director of Engineering Services 5 The Municipality ®�f mast Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, Parks and Recreation Superintendent DATE: September 13 2012 SUBJECT: Monthly Report RECOMMENDATION: Receive and File. INTRODUCTION: Monthly report for West Elgin Recreation. BACKGROUND: 1. Beach Water Sampling: The water at the beach is sampled by the Elgin St. Thomas Health Unit weekly from the third or fourth week in June until the last week of August. The testing is done mainly for Ecoli Bactria. If there are three poor tests that do not meet the passable criteria the Health Department notifies me and we post the beach. Initially the posting is an indicater that there has been bacteria found in the water and the posted sign indicates that there is poor water quality. We posted the beach once this past summer. If the water quality continues to be of poor quality the beach is closed. Since we amalgamated in 1998 we have never closed the beach at port Glasgow. We have posted the beach, usually after a very heavy significant rainfall. 2. West Elgin Pool: During the summer Of 2012 we had some bubbling up of the liner at the Pool. There is only one basic reason for this, water under the liner. Once the pool was closed for the season, we drained the pool and discovered that there were approximately 55 — 60 small 2 inch cuts along the bottom of the pool, in the liner. The cuts were extremely smooth and we suspect that they were done with a knife rather than accidently. The holes have been repaired, and we have begun to refill the pool. This process has taken longer than expected due to the water issues that the Municipality is currently experiencing. 3. West Elgin Parks: Soccer and baseball have concluded for the 2012 season. The Splash pad will remain open unitl the weather changes. The Health unit has published guidelines for the operation of Splash Pads and we are currently reviewing these guidelines. _2v 4. Lawn Bowling: The deck 1 exit behind the lawn bowling has been replaced. We installed an 8 foot deck with a ramp that decends to the current sidewalk. The lights have been relocated on Jesse Street and we will be finish grading that area and planting grass seed. 5. West Elgin Arena: The arena is up and operating, both minor hockey and the skating club are functioning. Registration for both clubs has decreased slightly from 2011. 6. Rodney Fair. The park has been readied for the fair. DISCUSSION: Upcoming projects include 1. The installation of the Hydro Poles, 1 netting in Miller Park 2. Ongoing maintenance of the parks. 3. Finalize the winterization of the Pool 4. Ongoing operation of the Arena 5. Restoration of Rodney park After the Fair. 6. Finishing grading the horse track and the tractor pull track in preparation for the winter. 7. Finishing the retaining wall a the Recreation Center. Respectfully Submitted, Reviewed by. Jeff Slater Parks and Recreation Superintendent colt G a w ey, C. .A. Administrator/Treasurer Ir- � 4 :mi The e 1 u rer ality of West Elgin TO: Council of the Municipality of West Elgin FROM: Rodney Fire Chief Jeff Slater DATE: September 13 2012 SUBJECT: Replacement of Tires on Rodney Fire Apparatus RECOMMENDATION: That Council approves the replacement of tires on the Rodney Fire Department Rescue Truck as per NFPA 1911. Further that the tires currently on the Command Center Towing unit be installed on the Rodney Pumper, and the tires currently on the Pumper be installed on the Command Center Towing unit. INTRODUCTION: On July 23rd 2012 the Rodney Fire department as well as several other fire Departments across South Western Ontario received an e-mail from our Fire Protection Advisor of the Office of the Fire Marshal. This document contained information regarding the replacement of tires on Fire Apparatus. I have enclosed this document as part of this report. BACKGROUND According to NFPA standard 1911 tires on all Fire Apparatus are to be replaced every 7 years To summarize the enclosed information: a tanker from the Milverton Station was involved in an incident where the front tire of that unit blew out. Fortunately no one was injured, the truck sustained $ 10,000.00 worth of damages. The Milverton Fire department has since completed an audit of all of their Fire Apparatus and are currently replacing all of their outdated tires. DISCUSSION The tires on our Pumper, R-1995-1 have never been replaced, they are 17 years old, the tires on our Rescue Unit R-2000-2 have never been replaced, they are 12 years old, the tires on our Snuffer unit R-2005-4, have never been replaced, they are 7 years old, and according to NFPA 1911 they will be due to be replaced in 2013. The tires on our Tanker, R-1994-3 were replaced; January 2010, they were replaced because they had aged out, the tires on our Command Unit Towing unit were 2 replaced in 2012. Currently there is $ 20,000.00 budgeted for Vehicle Expense and Repairs. To date we have expensed $ 15,939.86, including $ 3733.15 for tires and rims on the 1979 Truck. I project the tires on the Rescue truck to be within $ 1200.00 to $ 2000.00 range, keeping us within the 2012 budget baring any unforeseen truck expenses. To follow the recommendation of the Fire Chief would ultimately have all Rodney Fire Department First Response Apparatus have current tires and unitimately reduce the Municipalities liability should an incident occur.. Also that the Apparatus when requiring new tires again would not all be due in the same calendar year. Respectfully Submitted, Reviewed by: Jeff Slater Scott�Gawley, C .A. Rodney Fire Chief Administrator/Treasurer Attachments: 1. E-mail from the Office of the Fire Marshal 2. E-mail from the fire Chief, Township of Perth east. Hotmail Print Message Pagel of 3 FWo Blown Uire close call Green, Melly (JUS) (Nelly.Green @ontario.ca) Sent July-23-12 8:59:35 AM T Green, Nelly(JUS) (Nelly.Green @ontario.ca) ;=Y1. Stay safe out there! Nelly Green Fire Protection Adviser Southwest Region Fire Protection Services Team Office of the Fire Marshal Phone: 519-842-2085 Fax: 519-842-9340 Cel I: 519-359-2450 The information transmitted is intended only for the person or entity to which it is addressed and may contain confidential and/or privileged material. Any review, transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient is prohibited. If you received this in error, please contact the sender and delete the material from any computer. From:Bill Hunter [maiito:bhunter @pertheast.ca] Sent: July 22, 2012 10:27 AM To: Evered, Thom (JUS); Green, Nelly(JUS) Subject: Fw: Blown tire close call Importance: High I passed this information on to Firefighter Close Calls. Please share with your areas. Thanks, Bill Hunter Fire Chief Perth East F€7 http://bl 161w.blul 61.mail.live.com/maiI/PrintMessages.aspx?cpids=3 963c3Of-d4c6-1let-9... 9/5/2012 Hotmail Print Message Page 2 of 3 "via Blackberry;_ From: Bill Hunter Sent: Friday, July 20, 2012 06:20 PM To: chgoid151 @gmail.com< chgold151 @gmail.com>; brian @firefighterclosecalls.com < brian @firefighterclosecalls.com> Cc: billanddella @rogers.com < billanddella @rogers.com> Subject: Blown tire close call Brian/ Billy, I just wanted to pass on a very close call that occurred this week. Milverton Station was dispatched to a wires down call after a violent windstorm on Tuesday night. Engine 1 and Tanker 1 were responding when the left front steering tire of Tanker 1 blew up. The truck immediately veered to the left but was brought under control before the truck left the roadway. Both firefighters were wearing their seatbelts and were shaken up but uninjured.The truck sustained about $10,000.00 damage. We immediately conducted a complete audit of all apparatus tires. Of our 11 apparatus S, including Milverton Tanker 1, had tires that were older than 7 years, which is the NFPA 1911 standard for tire replacement. We have acquired the services of our local tire supplier and the 5 apparatus will have their tires changed as soon as possible at a cost of just over$10,000.00. This was a very close call and it was only the skill of the apparatus operator that prevented the rig from ending up in the ditch. I want to urge everyone to have a look at their tires...they are something that we take for granted but can cause a possible catastrophic accident if they fail. A few thousand bucks for new tires is a small price to pay...much better than knocking on a door to inform a family that their spouse was killed or injured due to a tire blow out. Thanks, 89LL HUNTER F9RE Cmor:F, TOWNSHIP OF PERTH IIAST 25 Mill Street East http://bl 161 w.blu 161.mail.live.com/mail/PrintMessages.aspx?epids=3963c30f-d4c6-11 e 1-9... 9/5/2012 /�ti 4 F tii 0. 992�%�; The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater Rodney Fire Chief DATE: September 13 2012 SUBJECT: Rodney Fire Department Command Center RECOMMENDATION: 1. THAT Council approves the Rodney Command Center staying in service as a Command Center. 2. That the current tow vehicle be declared as surplus and be sold as per Municipal Policy, with the proceeds being forwarded to the Rodney Fire Fighters Association. 3. That arrangements be made with the Road Superintendent to provide a tow vehicle when necessary 4. That the continued use of the Command Center be reviewed as requested by Council, and its use be monitored. INTRODUCTION: The Command Center was purchased by the Rodney Fire Fighters Association and donated I given to the Municipality by the Rodney Fire Fighters Association for use at emergency incidents and to tow the 1941 Pumper to musters and parades. BACKGROUND: The Command Center is a 25 foot Wells Cargo Trailer equipped with: • Heating and air conditioning • Radio Communications capability • Generator • Awning • Emergency Scene Lighting • Cabinetry 1 minimal storage • Portability -2- The Command Center is currently towed by a 1979 " modified pick up truck" The truck was formerly the Rodney Tanker, modified by the Fire Fighters Association, and has been used to tow the command Center. The truck is equipped with a standard, 10 speed transmission, some refer to it as a short 4, it is a five speed transmission with a split differential, high and low in each gear. You are required to have a Z endorsement on your licence to operate this vehicle as it has air brakes. The trailer was purchased as a multi-use apparatus to be used not only as a re- habilitation /shelter unit for fire fighters while out at emergency incidents, a Command Center, an initial shelter unit at facilities such as Beattie Haven, as well as an enclosed trailer to transport the 1 941 Pumper to and from parades and other Fire Department related functions. The trailer has been used at Fire Musters from Dearborn Michigan to Kitchener Waterloo and has transported the 1941 Pumper to several parades across South Western Ontario. The Command Center has been used at fatal accidents on the 401, structure fires in the village, and fire prevention functions within the Municipality The Command Center weighs in at 5820 kg ( 1220 kg over the weight limit for a D licence, which is 4600 kg ) as it sits in the fire hall. When loaded with the 41 Pumper it weighs in at 10,230 kg. According to information from the Ministry of Transportation to tow any vehicle over 4600 kg you require a class A licence. Therefore you require a minimum of an A licence regardless of what type of towing vehicle that you have. The current towing vehicle has airbrakes therefore you require an AZ licence to operate the Command Center as it sits in our hall. The Highway Traffic Act allows fire fighters as defined in the Fire Prevention and Protection Act to drive any class of motor vehicle other than a motor cycle, including those equipped with air brakes, in an emergency and in carrying out of his or her duties with any class of drivers licence, except a motorcycle or a graduated driver's licence. Therefore it is possible to take the Command Center to an incident not having an AZ licence, possible but not advisable. I would recommend that the trailer not be towed to any other function such as a parade or other function by other than an AZ licensed driver. Trailer Purchase Cost: The total purchase cost of the trailer as it sits in the Rodney Fire Hall was $ 43,590.35. The Rodney Fire Fighters Association through the Municipality applied for a JEPP Grant received $ 17,594.82 in JEPP funding. The Rodney Fire Fighters Association donated the remaining $ 25,995.53 to the Municipality. The net cost of the trailer to the municipality was $ 0.00. -3- Operating Cost to the Municipality: The Command Center is certified annually every year, approx cost $200.00 and minimal costs to supply gasoline to the generator. The Towing Unit: The current towing unit as per recommendation # 2 is in need of replacement. As per recommendation # 3 1 would suggest that further discussions occur between the Rodney Fire Chief, the Road Superintendent and the Administrator Treasurer regarding using one of the Road Department Trucks such as truck # 9, or the new truck # 11 as a towing unit. Suitable arrangements could be made as to whether or not Road Staff could tow the unit out as required, or whether some fire fighters properly licensed could be pre approved as operators. I currently have 4 AZ licensed drivers. The trailer would have to be modified in as much as it would need a different hitch mechanism and the wiring would have to match the Roads Truck. This would prevent the purchase of a somewhat larger vehicle that would still have limited use as a fire department vehicle, and allow for the monitored use of the Command Center to determine its future viability within the Department. The Command Center is not a lights and Sirens type of response vehicle, but rather a support vehicle, and as such does not need to leave the Fire Hall upon the receipt of an alarm, it is a decision that would come later, and be required at lengthy incidents. As requested by Council I did contact the West Lorne Chief and he did indicate to me that he currently uses their old Rescue Truck in the similar manner as our Command Center, and would have limited use for the Command Center. Respectfully Submitted, Reviewed by: Jeff Slater Scott Gawley, C A. Rodney Fire Chief Administrator- Treasurer Attachments 1. Ontario Licence Types 2. Ontario Licence Requirements for Emergency Vehicles 3. Rodney Fire Command Center Cost to the Municipality Ministry of Transportation 101"isgre des Transpoft � 0 Program Development a awaioabion oranch Direction de relaboratian et de 1201 WHSon AvWUR,Sidg.C.,Rm_143 Mduation des programmes OownsvleW ON AOM 1J8 1201.averm Wilson,edike C.bumao 143 a Onto rio DownsviewON M3M IA February 28, 2011 Jeff Slater 1$8 Harper St. PO Box 256 Rodney,Ontario NOL 2CO Deer Mr. Slater: Thank you for your email addressed to the Honourable Kathleen Wynne regarding driver licence requirements for people driving emergency vehicles on Ontario highways. The Minister has asked me to respond on her behalf; and I am pleased to do so. The Highway Traffic Act allows firefighters, as defined in the Fire Protection and Prevention Act, 1997, to drive any class of motor vehicle,other than a motorcycle,including those equipped with airbrakes, in an emergency and in the carrying out of his or her duties with any class of driver's licence, except a motorcycle or a graduated driver's licence. There is no similar provision for people driving an ambulance. Fire departments are authorized to provide services by municipalities and the fire department or municipality may have policies that require firefighters to be appropriately licensed for the class of vehicle that they will be driving. You may wish to check with your municipality and fire department to see if they have such a provision in place. Again,thank you for bringing your concerns to our attention and please accept my best wishes. Regards, ..4�4 Y; t Paul Harbottle Director Licence Types Pagel of 3 POntario (MINISTRY OF TRANSPORTATION Licence Types In Ontario, there are 15 different licence classes. Each one qualifies you to drive a different type of vehicle. The class of licence you have must match the type of vehicle you are driving. See the Quick Check Chart below to see what class of licence you need to drive different vehicles. A driver may hold a licence in more than one class. Class of May Also Drrive Licence Types of Vehicles Allowed Vehicle in Class D, G and A A Any tractor-trailer or combination of motor vehicle and towed vehicles with where the towed vehicles exceed a total gross weight of 4,600 kilograms condition (R) Effective June 16,2008: Drivers with a restricted Class A licence condition would be prevented from operating: A with condition(R) a motor vehicle pulling double trailers D and G • a motor vehicle pulling a trailer with air-brakes. For a full description, visit: /english/dandv/driver/classalic.shtml B Any school purposes bus with designed seating capacity for more than 24 C,D, E, F passengers and G C Any regular bus with designed seating capacity for more than 24 passengers D, F and G D Any truck or motor vehicle combination exceeding 11,000 kg provided G the towed vehicle is not over 4,600 kg E School purposes bus-maximum of 24 passenger capacity F and G F Regular bus maximum of 24 passenger capacity and ambulances G Any car, van or small truck or combination of vehicle and towed vehicle up to 11,000 kg provided the towed vehicle is not over 4,600 kg, but not, a. a motorcycle or motor assisted bicycle; b. a bus carrying passengers; or G c. an ambulance in the course of providing ambulance service as defined in the Ambulance Act. Effective July 1,2011-. A RenrentinnA VPhf,IP RODNEY FIRE COMMAND CENTRE. WITH .GST _ 'NET _ COST -- - TAXES -- REBATE COST WALTRON TRAILER _ 14997.3 _ -560.fi2, 14436.68 DOUG RV (AWNING) 985.74 -34.99 950.75 bOUG RV 14000 - _ -523.34 13476.66 DOUG RV_ 3097.49 -115.79 2981.7 CHANGE AIR CONDITION FROM MAMUAL) WIRE TIE (RAMP/HITCH/HANGER 555.57 -19.32. 536.25 SIGN GUY(LETTERING ) - 2702.5 ~ __ �-- ._ -94l -2608.5 SPECTRUM(RADIOS) - -2019.4 -70_.24 1949.16 (TABLES/CHAIRS) 627.73 T -21.83 605.9 TOTAL 38985.73. _ -14.4.0_._13 37545.fi ROD FIRE ASSOC(LOAN) 5000_. _ 5000 GST REBATE-PAID BACK TO FIRE - 1044.75 TOTAL 43985.73' ` 43590.35 REVENUE[T----- _ ROD FIRE ASSOC _ 14997.3 ROD FIRE ASSOC _ ^ ^ 950.75 ROD FIRE ASSOC � 4439.38 ROD FIRE ASSO_C- - -- �- - - -.536.42 ROD FIRE ASSOC - - - - - - 4.4_65.78 ROD FIRE ASSOC _ 605.9 PROV ONT-JEPP _ 15121.59 PROV ONT-JEPP -- 2473.23 43590.35 COST TO MUNICIPALITY -- -�- -- - -�-- - - - 0 cad The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Recreation Superintendent Jeff Slater DATE: September 13 2012 SUBJECT: Miller Park Soccer netting RECOMMENDATION: THAT Council approves the purchase and installation of 6, 35 foot hydro poles at the West end of the three full size soccer fields in Miller Park. Further that Council authorize the purchase and installation of netting suitable to attempt to prevent soccer balls from going from the park, over the fence into the adjoining field. INTRODUCTION: There have been concerns raised over the safety of people using the soccer fields in Miller Park. At the West end of the fields the soccer balls go over the fence, and people climb over the 6 foot fence to retrieve the balls. The installation of this netting would partially eliminate the need for climbing the fence. DISCUSSION: The poles would be installed, 65 feet apart, at the West End of the Soccer fields, in line with the penalty box, 6 yard lines on the three major fields in Miller Park. The netting would then be fastened to the poles and the top rail of the fence at an additional height of 20 feet. While the netting would not stop all of the soccer balls it definitely would prevent the majority of balls from passing over the fence. The netting would have similar mesh sizes as the regular soccer netting to prevent wind or storm damage to the fencing or the netting. There would be some minor additional maintenance on an annual basis for trimming the trees that will encroach on the netting from time to time. The projected cost for this installation: Purchase and install 6 — 35 foot hydro poles: $ 3500.00 Purchase and install required netting: $ 1500.00 ( 3 x 450 per net } Total estimated cost: $ 5000.00 _2e Our current budget allocation for parks maintenance is $ 24,000., to date we have utilized $ 12, 208.61. There is enough room left in the 2012 Operating budget to have work completed or initiated in 2012. Respectfully Submitted, Reviewed by: Jeff Slater Scott Gawley, C.G. Recreation Superintendent Administrator/Treas rer Attachments • Photographs indicating the tree encroaching into the netting area, and the location of the netting. Miller Park Soccer Goal Netting As you can see the area directly behind the soccer goal is unobstructed. PIayers who shoot and miss the goal and the fence behind the net climb over the fence to retrieve the ball are at definite risk of injuring themselves. To be effective as possible the netting should be erected as close to the fence line as possible. The area behind the goal and in front of the fence is 26 feet from the front face of the goal post. The brush that you see here growing over and through the fence will have to be removed annually.These photographs are from one field only,however the scenario repeats itself 3 times in total. dF n - 2 � The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: LORNE MCLEOD, CHIEF BUILDING OFFICIAL DATE: SEPTEMBER 13, 2012 SUBJECT: BUILDING REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for July BACKGROUND: No. of Permits Issued for Month of July 2012 2011 SFD New/Additions 3 3 Units Demolitions Storage New/Additions 1 Buildings Demolitions Garages/ New 1 Car Ports Demolitions Farm New/Additions 3 1 Buildings Demolitions Other New 2 Demolitions Septic Permits Estimated Value for Month of July $163,320.00 $163,765.00 Permit Revenue for Month of July $1,754.60 $1,494.87 112 No. of Permits issued for year to date 2012 2011 SFD New/Additions 13 15 Units Demolitions 2 Storage New/Additions 2 Buildings Demolitions Garages/ New 2 4 Car Ports Demolitions Farm New/Additions 10 10 Buildings Demolitions 3 1 Other New 7 6 Demolitions Septic Permits 3 5 Estimated Value for Year $1,402,540.00 $1,921,765.00 Permit Revenue for Year $9,867.86 $15,483.48 DISCUSSION: Inspections completed as requested and in accordance with Act. Respectfully Submitted Reviewed by: Lorne McLeod Scott Gawley, C.Z.A. Chief Building Official Administrator/Treasurer 212 C3 � The Municipality ®f West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: LORNE MCLEOD, CHIEF BUILDING OFFICIAL DATE: SUBJECT: BUILDING REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for August, 2012 BACKGROUND: No. of Permits Issued for Month of 2012 2011 August SFD New/Additions 3 4 Units Demolitions Storage New/Additions 1 Buildings Demolitions Garages/ New Car Ports Demolitions Farm New/Additions 1 3 Buildings Demolitions Other New 1 Demolitions Septic Permits 1 Estimated Value for Month of August $34,500.00 $301,800.00 Permit Revenue for Month of August $627.60 $2,645.88 1/2 No. of Permits issued for year to date 2012 2011 SFD New/Additions 16 19 Units Demolitions __ -- 2 - - Storage New/Additions 2 1 Buildings Demolitions Garages/ New 2 4 Car Ports Demolitions Farm New/Additions 11 13 Buildings Demolitions 3 1 Other New 7 7 Demolitions Septic Permits 3 6 Estimated Value for Year $1,437,040.00 $2,223,555.00 Permit Revenue for Year $10,495.46 $18,129,36 DISCUSSION: Inspections completed as requested and in accordance with Act. Respectfully Submitted Reviewed by: a Lo e Mc eod Scott Gawley, C.G. Chief Building Official Administrator/Treasurer 2/2 y ofi_ e N `199 / The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: September 13, 2012 SUBJECT: Water Incident Report — August 31, 2012 RECOMMENDATION: The report on the Water Incident of August 31, 2012 be received & filed INTRODUCTION: On Friday August 31, 2012 the Ontario Clean Water Agency (OCWA) — Overall Responsible Operator (ORO) notified the Municipality of West Elgin that there was significant change in the quality of raw water from Lake Erie being treated by the West Elgin Water Plant. Following standard operating procedures, the water treatment process has been adjusted to counter this change in raw water quality. Although the treated drinking water continues to meet the Ontario Drinking Water Quality Standards, consumers did experience yellowish colour to the treated water. DISCUSSION: The West Elgin Water Treatment Plant (OCWA) ORO reported the change in the raw water quality to the Elgin County Health Unit and the Ministry of Environment on Friday August 31, 2012 and received instructions to provide additional monitoring of the treated water with regular reporting to the Health Unit. The West Elgin Water Supply System continues to investigate the source of the deterioration of raw water quality, and at this time it is suspected to be the result of the abnormally high water temperatures causing a major thermal inversion (turn-over) of the lake, and the influence of a large algal-bloom. As result of this incident, increased water quality monitoring of water supplied to the distribution systems has been implemented. This increased monitoring was been done in co-operation of the water treatment staff (OCWA) and the water distribution staff of the Municipality of West Elgin throughout the weekend and the week of September 2"d. The treated water cleared during the morning of Monday September 3rd and the OCWA started to replace the yellowish colour water in the storage tanks at the water plant. This process was completed Tuesday Sept 4th morning. The water distribution staff began flushing the West Elgin Water Distribution S.Xstem on Tuesday September 4th on a 24 hour basis until Thursday September 6t at 4:00 pm, when all the distribution water lines were flushed. One incident of the treatment of water was reported to the Ministry of Environment upon the inspection of the Water Treatment Plant trending it was discovered that the turbidity on Rack 2 had >1 ntu for 16 min 30 sec on September 1, 2012. This was due to using discoloured treated water in the membrane filtration process. The resulting high turbidity is assimilated with an increase in colour and not actual turbidity. The Water Treatment Plant began producing clear water again on September 3, and filter turbidity's are back to normal ranges. In next week the municipality will reviewing the events of the past week with OCWA to determine if anything would be done differently if the same event were to occur and what can be done in the future to reduce impacts on the water users. Respectfully Submitted, cott Gawley CG Chad Yokom Administrator[Treasurer Acting ORO West Elgin Water Distribution System Dale LeBritton OCWA —ORO West Elgin Water Treatment System SY OF s F. y � The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: NORMA I. BRYANT, CLERK DATE: SEPTEMBER 13, 2012 SUBJECT: BY-LAW ENFORCEMENT REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for August, 2012 BACKGROUND: File # Nature of Complaint— Action Taken Status 11- 206 building Under investigation OPEN 12- 230 Untidy and COMPLAINT CLOSED 241 Building Order issued OPEN 244 Chickens COMPLAINT CLOSED 245 Untidy and COMPLAINT CLOSED 248 Grass Ticket to be issued OPEN 250 Zoning issue COMPLAINT CLOSED 251 Grass and weeds Order issued OPEN 252 Grass and weeds Order issued OPEN 254 Composite in backyard Under investigation OPEN DISCUSSION: Nothing to report Respectfully Submitted, Reviewed by: c Norma I. Bryant, HonBA,AMCT Scott Gawley G.A. Clerk Administrato reasurer O H Ln Ln o v i w LO E O rn LO klo rn a °° M l4 Ol r-I rl s-i O H LO Un o • IZ3, o E; 4 rn N z m L H Un co c�7 N Wih </} V/- H N z o 0 0 W o 0 0 O Ef LO o iii r I �II H z H H H tH a J -r-I cn H H U � O W P4 Q N U O Ca r-A 0 H �4 yH O �4 a 0 H 0 co m Ln El 0 :1, rn IZ3, I:T I�v O H E. 00 00 Ln z O �lv Ln Lr) a x tn- Ur Ur CD W H N � z O W H o H� w r N E1 E4 rn H a P4 H H H �i H Q H pq tr' a � A H � H r0 U � O w �4 P4 Q N H rz 0 H � v � o ] a H v a 0 H N O H N Ln `Q 0 C', 1 rn L rn Ot C N N N fh if} t!} Vr O H • N r� r-I [-� N 00 Q0 CY, N N LO b ' m N W H N � z Q Ln Q o N Q Q H -'r co r— U H ' m o H � r0� cv r-i cY-i z a H H z H H H H H W v N H H rtl ro H U a x --I O W w Q o 0 o ro H � 0 H -i �4 >+ 04 v v O �4 a Q Er-+ u G6e 0 H v a o E N o 0 0 I'D r r a M N fo M O H • IZV O o [-i N O o z l� r �„ Q0 ro r • N cn r1 a x <fj- Q)- W E N � z O W H o 0 0 CD U ao a o � Izl 0 0 A�ii E o 00 (3) H N N N z 0 l H H U H i H A N PE4 pq �' W H a H ro q) E 0 O P4 Q o Q H 0 E E � rd a a H U 0 H Ln o H N 10 LO 0 Ln r Un Ln r p� r .n ,-I 1 0 H • H Ln o N N M N z C0 � N � c1 N "� H ' lC) Ln 00 W � U z 0 H o � o W 09 r (y) a H H N o m H H �o a vi- Q')- a H z U H H A W N H H U W ro as H �> Z3) H ro rd U a x 0 W u w - u z r2) o 0 H -i F� a H �4 y., 0 rt a � v n 91 1 C � 0 H Ea N co 0 0 0, M o') N r--q 0 r q L— dl 00 O H • M M � , N N z a, Q H � z 0 0 0 a U H r- co � H o �- H Z a r— 00 [- N H H z U H H H A N zz H � 0) H aG w ro W 0 Q ro H r 0 Ej �4 DH 0 � rt :D 0 H U a � b o_ 7998% The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: September 13, 2012 SUBJECT: Grant-- Beattie Haven RECOMMENDATION: That Council approves the payment of the 2012 Grant to Beattie Haven. INTRODUCTION: The Beattie Haven Retirement Community made a presentation for a $25,000 grant at 2012 Municipality of West Elgin budget deliberations and was asked to prepare a letter of how the grant was going to used for in 2012. DISCUSSION: The request letter for the 2012 grant is attached from Beattie Haven Retirement Community. Beattie Haven Inc. has provided their audited financial statements for the period ending December 31, 2011, as per the Municipality of West Elgin policy for grants to non-profit organizations. The approved 2012 Municipality of West Elgin Budget includes the requested funds. Respectfully Submitted, i . Scott Cawley Administrator/Treasurer Attachment: 2012 Capital Expenditure Proposal — Beattie Haven Retirement Community Beattie Haven 23328 Beattie Line, RR #1, Wardsville, ON NOL 2NO Retirement Community Phone 519-693-4901 Fax 519-693-4279 Email: beatti_ehaven@bellnet.ca A CHARITABLE, NON-PROFIT ORGANIZATION The Municipality of West Elgin 22413 Hoskins Line Box 490 Rodney On NOL 2C0 August 16, 2012 Re: 2012 Capital Expenditure Proposal Dear Council of the Municipality of West Elgin, I would like to thank you again for your continued support of Beattie Haven, who is instrumental in providing excellent care for our local seniors. The 2012 grant will be used in helping with a project to replace the alarmed doors at the 5 entrances to the building at a cost of approximately $5,000 per door. We also will be able to resurface our parking lot that is in much need of repair. Again, thank you on behalf of our board, staff, residents and management. Glenn DeGraw Administrator �, OF V �F 2 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: September 13, 2012 SUBJECT: Disposal of Municipal Equipment RECOMMENDATION: This will the second time of using the local auctioneer for selling surplus equipment, I would recommend that the equipment that is declared surplus by council be posted on the municipality's website as the date & location of the consignment auction and existing policy be viewed after the consignment auction. INTRODUCTION: At the August 9, 2012 council meeting, council asked staff to the reviewed how surplus equipment to municipal use is disposed of. DISCUSSION: The Purchasing Policy and Procedure for Disposal of Obsolete, Damaged or Surplus Equipment was revised October 27, 2011 as follows: 3.11 Disposal of Obsolete. Damaged or Surplus Equipment (a) General It shall be the responsibility of the Superintendent/Administrator to identify and dispose of obsolete, damaged, or surplus equipment in a timely manner. (b) Process for Disposal The following process shall be used to dispose of obsolete, damaged or surplus equipment: N All obsolete, damaged or surplus equipment shall first be offered to other departments within the Municipality. (ii) Where obsolete, damaged or surplus equipment is offered to but not required by any Municipal department, it shall be sold by public auction locally on an annual basis. (iii) Where equipment has been declared obsolete, damaged or surplus by the Superintendent/Fire Chief/Administrator and declined by other departments within the Municipality, and is determined by the Treasurer to have little or no value the equipment is advertised to municipal staff as being for sale and sold to the highest bidder. (iv) Where municipality equipment is declared surplus that is of a specialized nature (such as radio communications, etc.), public advertisement and sale by tender is not required. The Administrator is authorized to negotiate with interested parties and report to Council. Options Consider for Process disposal: b) i) All obsolete, damaged or surplus equipment continue to be first offered to other departments within the Municipality. ii) Where obsolete, damaged or surplus equipment is offered to but not required by any Municipal department: • Continue the existing procedure of item being sold by public auction on an annual basis. At the present time West Elgin has a local Auctioneer that has consignment auctions on a regular basis. Will have a couple of consignment auctions before yearend that items could be sold at. • 2nd Alternative would be advertise in the local paper and on the West Elgin Web Site with a list of items to be sold and have tenders received in a sealed envelop to be opened at a specific Date and Time in advertised notice. • 3`d Alternative would be use public auction of municipal equipment. However there would be additional cost in transporting equipment to the auction. Respectfully Submitted, Scott'G wle Administrator reasurer �, OP ; •ENO F � m The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: NORMA I. BRYANT, CLERK DATE: SEPTEMBER 13, 2012 SUBJECT: FIT and M1croFIT Programs RECOMMENDATION: THAT Council shall not give "blanket municipal support"for any solar project; THAT municipal support of any non-rooftop solar project shall be considered on a case by case basis; THAT municipal support shall be given for microFit and FIT rooftop solar projects, on a case by case basis, subject to written confirmation from an engineer regarding the capability of the structure THAT for microFit projects the applicants shall retain a planner to provide zoning opinion; THAT for FIT projects our planning consultant shall provide a zoning opinion. INTRODUCTION: Correspondence received from RMS Mini Storage and KODRAZS for Council support of a rooftop solar project and request from KREBS for zoning certificate for non-roof top solar project. BACKGROUND: Below is a summary of the Ontario Power Authority requirements for solar projects. MicroFIT FIT Size Less than 10 kW Greater than 10kW Restrictions Non-rooftop Cannot be located on Cannot be located on solar residential property or residential property or lands abutting lands abutting residential property residential ro ert MicroFit FIT Cannot be located on Cannot be located on commercial or industrial lands if solar industrial land if solar is is principal use principal use Cannot be located on class 1, 2 or 3 lands Requirements Non-rooftop Zoning opinion / Zoning opinion 1 solar certificate certificate Proof sufficient size to accommodate the project as required by O PA Rooftop solar Written confirmation from engineer regarding structure Rooftop and Extra points given for non-rooftop municipal council solar support (standard resolution DISCUSSION: A number of issues have been raised by staff regarding the granting of municipal council support and providing zoning information: 1. Blanket Council support (for a twelve month period for rooftop solar, ground mount solar, bioenergy, on-shore wind): As noted above, extra points are given to a FIT project, if Council passes a resolution in support of the project (see Attachments #1 and #2). While Council may be in support of green energy, it should have the opportunity to review each FIT project before providing support. 2. Need for an engineering report for microFit projects on existing and new buildings: An engineering report is required for FIT roof top solar projects. This requirement should apply to microFit projects as well to ensure the buildings have sufficient usable surface area and are suitable to support the solar system (with modifications, if necessary). This is not only for the safety of the property owners but firefighters as well. 3. Requirement for a building permit under microFit and Fit programs: A building permit will ensure that the buildings are suitable for the program. A permit is not required to install the solar panels but any work on the building requires a permit. An engineering report would form part of the building permit application. 4, Fire suppression There are a number of issues that concern fire fighters -- • Solar PV system cannot be switched off. The inverters will remain "live" as long as they are exposed to a source of light. • Electric shock if the fire fighters come in contact with damaged panels or energized exposed wiring during fire fighting or ventilation operations • Power cables and PV panes pose trip and slip hazards for roof operations • PV panels 1 battery storage areas exposed to fire can produce toxic and carcinogenic combustion products • Additional weight to roof, which may pose a structural concern • Lack of knowledge of location of buildings that have roof top solar panels 5. Planning issues Under the Green Energy Act, no planning approvals are required for solar projects. However, an opinion (by a professional planner) or certificate (by a Chief Building Official, Clerk, etc) is required to be completed by the municipality. This relates to the existing zoning on the property. For non-rooftop solar projects under microFit these projects are probably relatively small and probably unobtrusive. For projects greater than 1 OKW, the issue of visual impact should be considered as well as setbacks and future development in area or on the remaining lands that might be compromised by the proposed project. At the very least the following steps should be followed when evaluating these projects: 1. check size, scale and location of proposed non-roof top solar facility 2, confirm zoning of subject lands and neighbouring lands 3. review proposed setbacks and location of existing buildings and structures 4. confirm existing land use of subject lands 5. check any future pending uses of the remaining lands, on the subject lands and neighbouring lands. However, the prescribed forms only reference the existing zoning not any other planning matters as noted above. Some planners at the municipal level are refusing to give their opinions and are instead instructing applicants to retain their own planner from the private sector to give the opinion. Our Planner is suggesting that the municipality review and provide zoning opinion on FIT projects and that the applicants hire a private consultant for microFit projects. Respectfully Submitted, Reviewed by: Norma I. Bryant, Hong ,rAMG r Scott Gawley, G.A. Clerk Administrator/Treasurer Attachments: #1 Prescribed form/template: municipal council blanket support resolution #2 Prescribed form/template: municipal council support resolution #3 Prescribed form: zoning certificate - non-rooftop solar facility (FIT rules) #4 Prescribed form: zoning opinion - non-rooftop solar facility (FIT rules) #5 Prescribed form: zoning certificate - non-rooftop solar facility (microFit rules) #6 Prescribed form — zoning opinion — non-rooftop solar facility (microFit rules) A41 C-A",Zlti 4- f ) 120 Adelaide Street West,Suite 1600 ONTARIO Toronto,Ontario M5H 1T1 7 496.967-7474 POWER AUTHORITY F 416-967-1947 www.poweraut hority.on.cd PRESCRIBED FORM/TEMPLATE: MUNICIPAL COUNCIL BLANKET SUPPORT RESOLUTION Section 6.1(d)(i)-FIT Rules,Version 2.0 CPARP/f-FIT-0142 Capitalized terms not defined herein have the meanings ascribed thereto in the FIT Rules,Version 2.0. Resolution NO: Date: WHEREAS the Province's FIT Program encourages the construction and operation of e.g. rooftop solar,ground mount solar,bioenergy,on-shore wind generation projects(the"Projects"); AND WHEREAS one or more Projects may be constructed and operated in insert the name of the Local Municipality AND WHEREAS,pursuant to the rules governing the FIT Program(the"FIT Rules"),Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points,which may result in these Applicants being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the insert the name of the Local Municipality supports without reservation the construction and operation of the Projects anywhere in insert the name of the Local Municipality This resolution's sole purpose is to enable the participants in the FIT Program to receive priority points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Projects or any other purpose. This resolution shall expire twelve(12) months after its adoption by Council. (Note: signature lines for councilors or other representatives,as appropriate) FIT reference number: (Nate:Must be inserted by Applicant to complete Application) Aug 2012 Page 1 of 1 124 Adelaide Street West,Suite 1600 ONTARIO Toronto,Ontario M5h1 1T1 T 416-967-7474 POWER AUTHORITY F 416-967.1947 www.poweraut horny.on.c a PRESCRIBED FORM/TEMPLATE: MUNICIPAL COUNCIL SUPPORT RESOLUTION Section 5.1(d)(i)-FIT Rules,Version 2.0 OPARP/f-FiT-015r1 Capitalized terms not defined herein have the meanings ascribed thereto in the FIT Rules,Version 2.0. Resolution N0: Date: WHEREAS insert name of"Applicant" (the"Applicant")proposes to construct and operate a insert description of type of project(e.g.rooftop solar,ground mount solar,bioenergy,on-shore wind) (the"Project")on insert description of the lands or building (the"Lands")in insert the name of the Local Municipality under the Province's FIT Program; AND WHEREAS the Applicant has requested that Council of insert the name of the Local Municipality indicate by resolution Council's support for the construction and operation of the Project on the Property; AND WHEREAS,pursuant to the rules governing the FIT Program(the"FIT Rules"),Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points,which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the insert the name of the Local Municipality supports without reservation the construction and operation of the Project on the Lands. This resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. (Note: signature lines for councilors or other representatives,as appropriate) FIT reference number: (Note:Must be inserted by Applicant to complete Application) Aug 2012 Page 1 of 1 120 Adelaide Street West,Suite 1600 Toronto,Ontario MSH TT1 ONTARIO T 416-967-7474 POWER AUTHORITY F 416-967-1947 www.powerau t hor i ty.on.ca PRESCRIBED FORM: ZONING CERTIFICATE FOR NON-ROOFTOP SOLAR FACILITY Sections 3.3(d)(iv)(B)and 3.3(d)(v)(B)of the FIT Rules,Version 2.0 OPARP/f-FIT-018r1 To be submitted by an Applicant as part of an Application under the FIT Program where such Application is in respect of a Non-Rooftop Solar Project To be completed and executed by a chief building official, municipal chief administrative officer,municipal clerk or equivalent official municipal official that is not a registered professional planner in Ontario. For a Land Use Planner,director of planning or equivalent municipal official who,in each case is,a registered planner in Ontario, use: "Prescribed Form: Zoning Opinion for Non-Rooftop Solar Facility(Sections 3.3(d)(iv)(A)and 3.3(d)(v)(A)of the FIT Rules)". Legal Name of Applicant(s): Municipal address of Site: City/Town: Province: Postal Code: Property Identification Number(PIN): Legal Description of Site: WHEREAS the Application is for a Non-Rooftop Solar Facility; AND WHEREAS Section 3.3(d)(iv)(B) and 3.3(d)(v)(B) of the FIT Rules requires a written certification of a chief building official, municipal chief administrative officer, municipal clerk or equivalent official of the municipality in which the Site is located, setting out certain certifications regarding the use of the Site; AND WHEREAS insert legal name of the municipal official (the"Undersigned") is the(check applicable box): Chief Building Official; [I Municipal Chief Administrative Officer; [I Municipal Clerk F7 Other(specify): of the Local Municipality in which the Site and/or Property Abutting the Site is located. NOW THEREFORE THE UNDERSIGNED CERTIFIES to the OPA,on behalf of the Municipality(as defined below)and without personal liability,and acknowledges that the OPA is relying on the certification that hereinafter follows: 1. Interpretation Capitalized terms not defined herein have the meanings ascribed to them in the FIT Rules. FIT reference number: (Note:Must be inserted by Applicant to complete Application) Aug 2012 Page 1 of 2 120 Adelaide Street West,Suite 1604 ONTARIO Toronto, 0 MSH 171 T 416-967-7474 POWER AUTHORITY _ F 416.967-1947 www.powerau thori ty.on.ca PRESCRIBED FORM: ZONING CERTIFICATE FOR NON-ROOFTOP SOLAR FACILITY Sections 3.3(d)(iv)(B)and 3.3(d)(v)(B)of the FIT Rules,Version 2.0 0PARPH-mFiT-0010 (a) Abut means in respect of two or more Properties, Properties that have a common border or boundary or are only separated from such common border or boundary by a right-of-way (other than a right-of-way in respect of which the owner, lessee,occupant or resident of one of such Properties has a property interest) having a width, at any point, of not greater than 15 metres. For greater certainty, Properties separated by "highways" (as defined in the Highway Traffic Act, RSO 1990, c H.8) or "railways" (as defined in the Canada Transportation Act SC 1996, c 10) do not Abut. Abutting shall have a corresponding meaning. (b)Lawfully Permitted Use means a use permitted by: (i) a zoning by-law passed pursuant to Section 34 of the Planning Act, R50 1990,c P.13;or (ii) in territories without municipal organization, land use control imposed by: (A)a planning board being established and passing zoning by-laws;or (B)zoning orders made by the Ontario Minister of Municipal Affairs and Housing;or (iii)a development permit issued pursuant to a development permit by-law. (c)Local Municipality means a 'local municipality"as defined by the Municipal Act,2001, SO 2001,c 25. (d)Site means,in respect of a Facility,the real property on,over,in or under which the Facility is,or is to be,situated, as such real property is identified in the Application and in the FIT Contract and which may be located in whole or in part on a Property or multiple Properties,provided real property on which the Connection Line(but not the rest of the Facility)is located shall be excluded from the"Site". 2. The Site,and/or Property Abutting the Site is located, in whole or in part,in the Local Municipality of insert name of Municipality (the"Municipality"). (Nate: Where the Site or any Abutting Property is or is proposed to be located in the Municipality and in one or more neighbouring municipalities,a separate Prescribed Form: Zoning Opinion for Non-Rooftop Solar Facility or Prescribed Form: Zoning Certificate for Non-Rooftop Solar Facility must be completed and executed in respect of each such neighbouring Municipality.) 3. The Undersigned has examined the zoning by-law(s)of the Municipality(where applicable). 4. The Undersigned certifies that neither the Site nor any Property Abutting the Site(to the extent located in the Municipality),in each case, is Property on which residential use is a Lawfully Permitted Use, provided that if a Lawfully Permitted Use of the Site is agricultural,any residential use of the Site,or Property Abutting the Site is ancillary to the agricultural use. 5. If the Non-Rooftop Solar Facility is proposed to be located on a Property on which commercial use or industrial use is a Lawfully Permitted Use,the proposed Non-Rooftop Solar Facility does not constitute the main, primary or only purpose for which the Property is used. Signed this day of 20 By: Signature Name: Title: Municipality: E-mail address: Aug 2012 Page 2 of z 1 Phone number: A$,1,cA M 45��---# 124 Adelaide Street West,Suite 1600 ONTARIO Toronto,Ontario M5H 1T1 POWER AUTHORITY et T416-9fi7- F 436-467-1947 1947 www.powera ut hority.on.ca PRESCRIBED FORM: ZONING OPINION FOR NON-ROOFTOP SOLAR FACILITY Sections 3.3(d)(iv)(A)and 3.3(d)(v)(A)of the FIT Rules,Version 2.0 0PARM-FIT-0190 To be submitted by Applicant as part of an Application under the FIT Program where such Application is in respect of a Non-Rooftop Solar Project. To be completed and executed by a Land Use Planner,director of planning or equivalent municipal official, in each case being a registered professional planner in Ontario. For a municipal official that is not a registered planner in Ontario, use"Prescribed Form: Zoning Certificate for Non-Rooftop Solar Facility (Sections 3.3(d)(1v)(8)and 3.3(d)(v)(8)of the FIT Rules)". Legal Name of Applicant(s): Municipal address of Site: City/Town: Province: Postal Code: Legal Description of Site: Property identification Number(PIN): WHEREAS the Application is for a Non-Rooftop Solar Facility; AND WHEREAS Sections 33(d)(iv)(A) and 3.3(d)(v)(A) of the FIT Rules require a written opinion of a Land Use Planner or a director of planning or equivalent municipal official who is a member in good standing of the Canadian Institute of Planners and is a registered professional planner in Ontario setting out certain opinions regarding the use of the Site; insert legal name of the Land Use Planner or director of planning or equivalent municipal official,who in each case is a AND WHEREAS registered professional planner (the"Undersigned")acts as a Land Use Planner,director of planning or equivalent municipal official for the purposes of the delivery of this Opinion. NOW THEREFORE THE UNDERSIGNED OPINES to the OPA,and acknowledges that the OPA is relying on the opinion that hereinafter follows: 1. Interpretation. Capitalized terms not defined herein have the meanings ascribed to them in the FIT Rules. (a)Abut means in respect of two or more properties, properties that have a common border or boundary or are only separated from such common border or boundary by a right-of-way(other than a right-of-way in respect of which the owner,lessee,occupant or resident of one of such properties has a property interest)having a width,at any point, of not greater than 15 metres. For greater certainty,properties separated by"highways"(as defined in the Highway Traffic Act,R.S.O. 1990,c. H.8)or"railways"(as defined in the Canada Transportation Act S.C. 1996,c. 10)do not Abut. Abutting shall have a corresponding meaning. (b)Lawfully Permitted Use means a use permitted by: (i)a zoning by-law passed pursuant to Section 34 of the Planning Act, RSO 1990,c P.13;or (ii)in territories without municipal organization, land use control imposed by: (A)a planning board being established and passing zoning by-laws;or (B)zoning orders made by the Ontario Minister of Municipal Affairs and Housing;or (iii)a development permit issued pursuant to a development permit by-law. FIT reference number: (Note,Must be inserted by Applicant to complete Application) Aug 2012 Page 1 of 2 120 Adelaide Street west,Suite 1600 ONTARIO Toronto,Ontario MSH 1T1 POWERALITHORITY T 416-967 7474 - F 416-967-1947 www.powerauthority.on.ca FIT PRESCRIBED FORM: ZONING OPINION NON-ROOFTOP SOLAR FACILITY (Sections 3.3(d)(iv)(A)and 3.3(d)(v)(A)of the FIT Rules,Version 2.0) 0PARPIf-FIT-019x1 (c)Local Municipality means a "local municipality"as defined by the Municipal Act 2001, SO 2001,c 25. (d)Site means,in respect of a Facility,the real property on,over, in or under which the Facility is,or is to be,situated, as such real property is identified in the Application and in the FIT Contract and which may be located in whole or in part on a Property or multiple Properties,provided real property on which the Connection Line(but not the rest of the Facility)is located shall be excluded from the"Site". 2. The Undersigned is a member in good standing of the Canadian Institute of Planners and is a registered professional planner in Ontario. 3. The Site and/or any property Abutting the Site is located,in whole or in part, in:(check applicable box): ❑ the Local Municipality of insert name of Municipality (the"Municipality") the unorganized territory of insert name of Unorganized Territory (the"Unorganized Territory") (Note:Where the Site or any Abutting property is or is proposed to be located in the Municipality and in one or more neighbouring municipalities,a separate Prescribed Form:Zoning Opinion for Non-Rooftop Solar Facility or Prescribed Form: Zoning Certificate Non-Rooftop Solar Facility must be completed and executed in respect of each such neighbouring municipality). 4. The Undersigned has examined(check applicable box): r7 for a Site and any Property Abutting the Site in a Local Municipality,the zoning by-laws of the Municipality (where applicable). for a Site and any Property Abutting the Site in an Unorganized Territory, all relevant documents pertaining to the Lawfully Permitted Uses(where applicable). 5. In the Undersigned's professional opinion neither the Site nor any Property Abutting the Site(to the extent located in the Municipality), in each case, is Property on which a residential use is a Lawfully Permitted Use, provided that if a Lawfully Permitted Use of the Site is agricultural,any residential use of the Site,or property Abutting the Site is ancillary to the agricultural use. 6. If the Non-Rooftop Solar Facility is proposed to be located on Property on which commercial use or industrial use is a Lawfully Permitted Use,the proposed Non-Rooftop Solar Facility does not constitute the main,primary or only purpose for which the Property is used. Signed this day of 20 By' Signature Name: Phone number: Email address: Registered Professional Planner Accreditation Date: Aug 2012 Page 2 of 2 120 Adelaide Street West,Suite 1600 ONTARIOToronto,Ontario MSH 1T1 T 41 6 967-7474 POWERAUTHORITY F 41 6-967-1947 www.poweraut hor ity.on.ca microFIT PRESCRIBED FORM: ZONING CERTIFICATE FOR WIND RENEWABLE GENERATING FACILITY WITH A NAMEPLATE CAPACITY OF 3 kW OR LESS OR NON-ROOFTOP SOLAR FACILITY- (Section 3.2(b)(2)(B) of the microFIT Rules) oPARPff-inFIT-0020 To be submitted by an Applicant as part of an Application under the microFIT Program if applying for(i)a wind Renewable Generating Facility that has a Nameplate Capacity of 3 kW or less;or(Ii)a Non-Rooftop Solar Facility. To be completed and executed by a chief building official, municipal chief administrative officer, municipal clerk or equivalent municipal official that is not a registered professional planner in Ontario. For a Land Use Planner,director of planning or equivalent municipal official who,in each case is,a registered planner in Ontario,use: Prescribed Form:Zoning Opinion for wind Renewable Generating Facility with a Nameplate Capacity of 3 kW or less or Non-Rooftop Solar Facility(Section 3.2(b)(2)(A)of the microFIT Rules) Date: Legal Name of Applicant(s): Municipal address of Site: City/Town: Province: Postal Code: Property Identification Number(PIN): Legal Description of Site: WHEREAS the Application is for(1)a wind Renewable Generating Facility that has a Nameplate Capacity of 3 kW or less or (ii) Non-Rooftop Solar Facility; AND WHEREAS Section 3.2(b)(2)(B)of the microFIT Rules requires a written certification of a chief building official,municipal chief administrative officer, municipal clerk or equivalent official of the municipality in which the Site is located,setting out certain certifications regarding the Lawfully Permitted Use at the Site and any property Abutting the Site; AND WHEREAS [insert legal name of the municipal a (the"Undersigned")is the(check applicable box): ❑ Chief Building Official ❑ Municipal Chief Administrative Officer ❑ Municipal Clerk Other(specify): of the Local Municipality in which the Site or any property Abutting the Site is located. NOW THEREFORE THE UNDERSIGNED CERTIFIES to the OPA,and acknowledges that the OPA is relying on the certification that hereinafter follows: 1. Interpretation, (a)Capitalized terms not defined herein have the meanings ascribed to them in the microFIT Rules,Version 2.0. (b)Abut means in respect of two or more properties, properties that have a common border or boundary or are only separated from such common border or boundary by a right-of-way(other than a right-of-way in respect of which the owner,lessee,occupant or resident of one of such properties has a property interest)of having a width, at any point, of not greater than 15 metres. For greater certainty, properties separated by"highways"(as defined in the Highway Traffic Act, R.S.O. 1990, c. H.8)or"railways"(as defined in the Canada Transportation Act S.C. 1996,c. 10)do not Abut. Abutting shall have a corresponding meaning. Aug 2012 Page 1 of 2 120 Adelaide Street West, Suite 1600 ONTAR100 Toronto,Ontario M5H 1T1 T 416967-7474 POWER AUTHORITY F 416-967 1947 www.powerau thor ity.on.ca microFIT PRESCRIBED FORM: ZONING CERTIFICATE FOR WIND RENEWABLE GENERATING FACILITY WITH A NAMEPLATE CAPACITY OF 3 kW OR LESS OR NON-ROOFTOP SOLAR FACILITY- (Section 3.2(b)(2)(B) of the microFIT Rtales) OPARP1P-irFJ-002r3 (c)Lawfully Permitted Use means a use permitted by: (i)a zoning by-law passed pursuant to Section 34 of the Planning Act, RSO 1990,c P.13;or (ii) in territories without municipal organization,land use control imposed by: (A)a planning board being established and passing zoning by-laws; (B)zoning orders made by the Ontario Minister of Municipal Affairs and Housing;or (iii)a development permit issued pursuant to a development permit by-law. (d)Local Municipality means a"local municipality"as defined by the Municipal Act,2001, SO 2001,c 25. (e)Site means the real property on which the wind Renewable Generating Facility or Non-Rooftop Solar Facility is to be situated,as such real property is identified in the Application. 2. The Site and/or any property Abutting the Site is located in whole or in part,in the Local Municipality of [enter name of Municipalityj (the"Municipality"), (Note:Where the Site or any property Abutting the Site is or is proposed to be located in the Municipality and in one or more neighbouring municipalities,a separate Prescribed Form.Zoning Opinion for wind Renewable Generating Facility with a Nameplate Capacity of 3 kW or less or Non-Rooftop Solar Facility or Prescribed Form:Zoning Certificate for wind Renewable Generating Facility with a Nameplate Capacity of 3k or less or Non-Rooftop Solar Facility must be completed and executed in respect of each such neighbouring municipality). 3. The Undersigned has examined the zoning by-laws)of the Municipality(where applicable). 4. The Undersigned certifies that neither the Site nor any property Abutting the Site(to the extent located in the Municipality), in each case,is property on which residential use is a Lawfully Permitted Use, provided that if the Lawfully Permitted Use of the Site is agricultural,any residential use of the Site,or property Abutting the Site is ancillary to the agricultural use. 5. If the Non-Rooftop Solar Facility is proposed to be located on a property on which commercial use or industrial use is a Lawfully Permitted Use,the proposed Non-Rooftop Solar Facility does not constitute the main,primary or only purpose for which the property is used. Signed this day of 20 By: Signature Name: Title: Municipality: Aug 2012 Page 2 of 2 120 Adelaide Street West,Suite 1600 ONTARIO Toronto,Ontario M5H 173 T 41b-967.7474 POWER AUTHORITY F 416-967-1947 www.poweraut hority.on.ca microFIT PRESCRIBED FORM: ZONING OPINION FOR WIND RENEWABLE GENERATING FACILITY WITH A NAMEPLATE CAPACITY OF 3 kW OR LESS OR NON-ROOFTOP SOLAR FACILITY- (Section 3.2(b)(2)(A) of the microFIT Rules) OPARP/f-mFIT-0076 To be submitted by an Applicant as part of an Application under the microFIT Program if applying for(i)a wind Renewable Generating Facility that has a Nameplate Capacity of 3 kW or less; or(ii)a Non-Rooftop Solar Facility. To be completed and executed by a Land Use Planner,director of planning or equivalent municipal official who, in each case, is a registered professional planner in Ontario. For a chief building official,municipal chief administrative officer, municipal clerk or equivalent municipal official that is not a registered planner in Ontario,use: Prescribed Form: Zoning Certificate for wind Renewable Generating Facility with a Nameplate Capacity of 3 kW or less or Non-Rooftop Solar Facility(Section 3.2(b)(2)(B)of the microFIT Rules) Date: Legal Name of Applicant(s): Municipal address of Site: City/Town: Province: Postal Code: Property Identification Number(PIN): Legal Description of Site: WHEREAS the Application is for(i)a wind Renewable Generating Facility that has a Nameplate Capacity of 3 kW or less or (ii)a Non-Rooftop Solar Facility; AND WHEREAS Section 3.2(b)(2)(A)of the microFIT Rules requires a written opinion of a Land Use Planner or a director of planning or equivalent municipal official, who is a member in good standing of the Canadian Institute of Planners and is a registered professional planner in Ontario,setting out certain opinions regarding the Lawfully Permitted Use at the Site and any property Abutting the Site; (insert legal name of the Land Use Planner,director of planning or equivalent municipal official,who in each case a AND WHEREAS registered professional planner in Ontario) (the"Undersigned")acts as a Land Use Planner,director of planning or equivalent municipal official for the purposes of the delivery of this Opinion. NOW THEREFORE THE UNDERSIGNED OPINES to the OPA,and acknowledges that the OPA is relying on the opinion that hereinafter follows: 1. Interpretation. (a)Capitalized terms not defined herein have the meanings ascribed to them in the microFIT Rules,Version 2.0. (b)Abut means in respect of two or more properties, properties that have a common border or boundary or are only separated from such common border or boundary by a right-of-way(other than a right-of-way in respect of which the owner,lessee,occupant or resident of one of such properties has a property interest)of having a width,at any point, of not greater than 15 metres. For greater certainty,properties separated by"highways"(as defined in the Highway Traffic Act, R.S.O. 1990,c. H.8)or"railways"(as defined in the Canada Transportation Act S.C.1996,c. 10) do not Abut. Abutting shall have a corresponding meaning. (c)Lawfully Permitted Use means a use permitted by: (i)a zoning by-law passed pursuant to Section 34 of the Planning Act, RSO 1990,c P.13;or (ii)in territories without municipal organization, land use control imposed by: (A)a planning board being established and passing zoning by-laws; (B)zoning orders made by the Ontario Minister of Municipal Affairs and Housing;or (iii)a development permit issued pursuant to a development permit by-law. Aug 2012 Page 1 of 2 120 Ade{aide Street West,Suite 1600 ONTARIO Toronto,Ontario MSFi 1T1 T 416-967-7474 POWER AUTHORITY F 416-967-1947 www.povrerau t hority.on.ca microFIT PRESCRIBED FORM: ZONING OPINION FOR WiND RENEWABLE GENERATING FACILITY WITH A NAMEPLATE CAPACITY OF 3 kW OR LESS OR NON-ROOFTOP SOLAR FACILITY- (Section 3.2(b)(2)(A) of the microFIT Rules) OPARPIf-mFiT-001r3 (d)Loca!Municipality means a"local municipality"as defined by the Municipal Act 2001, SO 2001,c 25. (e)Site means the real property on which the wind Renewable Generating Facility or Non-Rooftop Solar Facility is to be situated, as such real property is identified in the Application, 2. The Undersigned is a member in good standing of the Canadian Institute of Planners and is a registered professional planner in Ontario. 3. The Site and/or any property Abutting the Site is located,in whole or in part, in:(check applicable box): []the local Municipality of [insert Municipality] (the"Municipality") ❑ the unorganized territory of (Insert Unorganized Territory] (the"Unorganized Territory") (Note:Where the Site or any property Abutting the Site is or is proposed to be located in the Municipality or the Unorganized Territory and in one or more neighbouring municipalities,a separate Prescribed Form:Zoning Opinion for wind Renewable Generating Facility with a Nameplate Capacity of 3 kW or less or Non-Rooftop Solar Facility or Prescribed Form:Zoning Certificate for wind Renewable Generating Facility with a Nameplate Capacity of 31 kW or less or Non-Rooftop Solar Facility must be completed and executed in respect of each such neighbouring municipality). 4. The Undersigned has examined(check applicable box): ❑ for a Site and/or any property Abutting the Site in a Local Municipality,the zoning by-laws of the Municipality (where applicable), for a Site and/or any property Abutting the Site in an Unorganized Territory, all relevant documents pertaining to the Lawfully Permitted Uses(where applicable). 5. In the Undersigned's professional opinion neither the Site nor any property Abutting the Site(to the extent located in the Municipality), in each case,is property on which a residential use is a Lawfully Permitted Use,provided that if the Lawfully Permitted Use of the Site is agricultural,any residential use of the Site,or property Abutting the Site is ancillary to the agricultural use. 6. If the Non-Rooftop Solar Facility is proposed to be located on property on which commercial use or industrial use is a Lawfully Permitted Use,the proposed Non-Rooftop Solar f=acility does not constitute the main, primary or only purpose for which the property is used. Signed this day of 20 By: Signature Name: Title: Municipality: Aug 2012 Page 2 of 2 U m� 2 r The Municipality ®f` West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: NORMA I. BRYANT, CLERK DATE: SEPTEMBER 13, 2012 SUBJECT: ROOFTOP SOLAR REQUEST— RODNEY MINI STORAGE RECOMMENDATION: THAT Council support the proposed rooftop solar project at 22381 Hoskins Line. INTRODUCTION: Correspondence received from RMS Mini Storage for Council support of a rooftop solar project at their property located at 22381 Hoskins Line (see attachment). BACKGROUND: Staff report re: FIT and microFit programs, dated September 13, 2012. DISCUSSION: An engineering report is required for FIT projects, which applies in this case. This report will ensure that the building has sufficient useable surface area and is suitable to support solar system. If modifications to the building are deemed necessary by the engineer, a building permit will be required. Respectfully Submitted, Reviewed by: Norma 1. Bryant, 1ona ,AMCT eco Gawley, C.G!A. Clerk AdministratorlTreasurer Attachments: #1 Correspondence from Rodney Mini Storage, dated August 28, 2012 223@1 H@Gldng Una n M S 0M NOL 2W mini Storage Phone: 519-785-0009 Fax: 519-785-1501 Email: AUG 2 2012 August 28,2012 Municipality of West Elgin 22413 Hoskins Line RR#1 Rodney, ON NOL 2CO To. Municipal Council Memebers Re. Rooftop Solar Request Please be advised that Rodney Mini Storage wishes to request your approval to proceed with rooftop solar panels on the existing roof of the mini storage facility located at 22381 Hoskins Line, Rodney. If you require additional information, please let me know. Regards, .......... Frank Vanden Boomen, Rodney Mini Storage (519) 7850009 phone (519) 380-5075 cell C- S �. aF rn The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: NORMA 1. BRYANT, CLERK DATE: SEPTEMBER 13, 2012 SUBJECT: ROOFTOP SOLAR REQUEST — KOZDRAS FAMILY FARM RECOMMENDATION: THAT Council support the proposed rooftop solar project at 24232 Silver Clay Line. INTRODUCTION: Correspondence received from Michael Kozdras for Council support of a rooftop solar project at their property located at 24232 Silver Clay Line (see attachment). BACKGROUND: Staff report re: FIT and microFit programs, dated September 13, 2012, DISCUSSION: An engineering report is required for FIT projects, which applies in this case. This report will ensure that the building has sufficient useable surface area and is suitable to support solar system. If modifications to the building are deemed necessary by the engineer, a building permit will be required. Respectfully Submitted, Reviewed by: Norma I. Bryant, HonBA,YMGT co#t Cawley C.G. Clerk Administrator/Treasurer Attachments: #1 Correspondence from Michael Kozdras, dated September 4, 2012 Page 1 of 1 05o.- 007 Norma Bryant - -6Ac From: michael kozdras [zokimed @gmail.com] Sent: September-04-12 5;48 PM To: Doug Mitton Cc: nbryant @westelgin.net; Jeff Slater; richard.kozdras @onsolarpro.com; mark,kozdras @onsolarpro.com; dugjudy; Mary Bodnar Subject: Municipal Council Support Resolution Attachments: (f015r1) Municipal Council Support Resolution - Kozdras Family Farm.pdf Doug: z4-z3 2- As previously discussed, the time has come to ask for your support for our rooftop solar project on Silver Clay Line in West Lorne. The document(prescribed form) is provided by the Ontario Power Authority (OPA) to verify that the local municipality supports the stipulated rooftop project. OPA FIT 2.0 contracts are very difficult to obtain with less than 25%of applications being approved. Without this approval it is unlikely that our family will receive an offer from the OPA. (This is true for all Feed In Tariff(FIT) applications.) Your support for our project will improve the probability of success for our family project. I have also copied some other individuals, council members, and West Elgin officials that my find or request or this process of interest. Any FIT application submitted within the Municipality or by the Municipality will also require this approval. The document must be printed and approved by the Municipality including the insertion of the Municipality of West Elgin Resolution No. and date. (top of the form) I'll be pleased to pick up the completed form at your request. My contact information is noted below. We Iook forward to receiving approval from the Municipality. Regards, Michael Kozdras, P.Eng. Senior Engineering Consultant Ontario Solar Professionals Inc. michael.kozdras( onsolaroro.com 905-348-6527(cell-Canada) michael.kozdras(anasolaroro.com 813-716-3392(cell-US) 05/09/2012 C_ qk I Comm� u i ii Ranner,� nr; 13 August 2012 MEMORANDUM #000812198 TO: Members of Council Municipality of West Elgin FROM: Dan Smith SUBJ: Public Meeting —September 13th, 2012 - Amendment to the Zoning By-law (137/2012) — A. Vandenbrink& M. Wilson—21716 Queens Line The above-referenced public meeting is to consider a proposed amendment to the Township of Aldborough Zoning By-law with respect to the abovenoted lands. An Application for Re-zoning has been filed by the owners of the lands in partial fulfillment of conditions imposed by the Elgin County Land Division Committee in granting a related Application for Consent (E11112) on April 25th, 2012 for the purposes of creating a lot to dispose a surplus farm dwelling. The subject lands are situated on the north side of Queens Line west of the Village of Rodney. The proposed change in zoning is from the Agricultural (Al) Zone to the 'site-specific Agricultural (A1-85) Zone and to the `site-specific' Rural Residential Three (RR3-20) Zone. The lands proposed to be rezoned RR3-20 comprise the lot on which is situated the surplus farm dwelling. The parcel satisfies the minimum lot area and minimum lot frontage requirements (1,850 sq m & 30 m respectively) of the RR3 zone but slightly exceeds the maximum lot area requirement of 4,000 sq m. A 'site-specific' zoning is, therefore, required to maintain compliance with the Zoning By-law. The lands proposed to be rezoned Al-85 comprise the balance of the farm. The parcel satisfies the minimum lot area and minimum lot frontage requirements (19 ha & 150 m) of the Al zone. The Al-85 zoning prohibits a dwelling being erected on the lands as stipulated by the Provincial Policy Statement (PPS) and the West Elgin Official Plan. A. Vandenbrink&M. Wilson-Proposed Zoning By-law Amendment #0008 12198 Municipality of West Elgin 13 August 2012 page 2 The lands are designated 'Agricultural' in the West Elgin Official Plan. The draft By-law is considered to be consistent with the PPS and in conformity with the Official Plan. A reference plan has been prepared and deposited with the Land Registrar. The appropriate legal description has been inserted into Section 3 of the By-law and it is now in a form suitable for adoption. (original signed by) Dan Smith, MA enclosure CORPORATION OF THE MUNICIPALITY OF WEST ELGIN BY-LAW NO. BEING A BY-LAW TO AMEND THE TOWNSHIP OF ALDBOROUGH ZONING BY-LAW NO. 90-50, AS AMENDED A. Vandenbrink & M. Wilson 21716 Queens Line WHEREAS the County of Elgin Land Division Committee has granted permission to the creation of a lot (Application for Consent E11/12) to dispose a surplus farm dwelling consistent with the Provincial Policy Statement and in conformity with the West Elgin Official Plan; WHEREAS the County of Elgin Land Division Committee in granting its permission has imposed conditions pertaining to the zoning of the lot being created and the lands being retained including a restriction that no further residential development be permitted on the retained lands; WHEREAS the lands are not zoned for the purposes what they are intended to be used for; NOW THEREFORE the Council of the Corporation of the Municipality of West Elgin enacts as follows: 1. THAT Section 5.3 to By-law No. 90-50, as amended, of the former Township of Aldborough being the Exceptions of the Agricultural (Al)Zone, is hereby amended by the addition of the following: "5.3.85 a) DEFINED AREA Al-85 as shown on Schedule "A", Map No. 35 to this By-law. b) PERMITTED USES accessory use agricultural use dog kennel forestry use hunting preserve landing strip as an accessory use riding school wayside pit wildlife sanctuary" 2. THAT Section 11.3 to By-law No. 90-50, as amended, of the former Township of Aldborough being the Exceptions of the Rural Residential Three Zone, is hereby amended by the addition of the following: "11.3.20 a) DEFINED AREA RR3-20 as shown on Schedule "A", Map No. 35 to this By-law. b) MAXIMUM LOT AREA 4,100 sq m" 3. THAT Schedule "A", Map No. 35 to By-law No. 90-50, as amended, is hereby amended by changing from the Agricultural (Al) Zone to the 'site-specific' Agricultural (A1-85) Zone those lands outlined in heavy solid lines and described as Al-85 on Schedule "A" attached hereto and forming part of this By-law, being part of Lot 4, Concession VII formerly in the Township of Aldborough, now in the Municipality of West Elgin, in the County of Elgin. 4. THAT Schedule "A", Map No. 35 to By-law No. 90-50, as amended, is hereby amended by changing from the Agricultural (Al) Zone to the 'site-specific' Rural Residential Three (RR3-20) Zone those lands outlined in heavy solid lines and described as RR3-20 on Schedule "A" attached hereto and forming part of this By-law, being more particularly described as being Part 1, Plan 11R-19519, being part of Lot 4, Concession VII, formerly in the Township of Aldborough, now in the Municipality of West Elgin, in the County of Elgin. 5. THIS By-law comes into force upon the day it is passed in the event an appeal has not been filed with the Clerk within the time prescribed by the Planning Act R.S.O. 1990, as amended. In the event an appeal is filed with the Clerk within the time prescribed by the Planning Act, R.S.O. 1990, as amended, the By-law shall be deemed not to have come into force until the appeal has been finally disposed of, whereupon the By-law(except for such parts as are repealed or amended as so directed by the Ontario Municipal Board) shall be deemed to have come into force on the day it was passed. READ a FIRST and SECOND time this day of 2012. READ a THIRD time and FINALLY PASSED this day of 2012. MAYOR CLERK CONCESSION VI h j I i I I i LOT 3 CONCESSION VII(NORTH) LOT 5 PART of LOT 4 Al-85 I I 1 RR3-2Q QUEEN'S-L-INE i L CONCESSIONVIII i I This is Schedule"A"to 13y-law No. Municipality of WEST ELGIN Passed this day of 2012. SCHEDULE W Mayor 1:6,000 Clerk Metres s � 0 40 80 160 240 320 400 Ago 14 August, 2012 MEMORANDUM #000812197 TO: Members of Council Municipality of West E=lgin FROM: Ted L. Halwa SUBJ: Application for a Zoning By-law Amendment: Gavin & Gordon Hadash — 13790 Furnival Road (Part of Lot 9, Concession V) — east side of Furnival Road (County Road No. 103) between Kintyre Line and McDougall Line- Aldborough 1. PURPOSE • an amendment to the Township of Aldborough Zoning By-law to re-zone an existing lot from Institutional (1) to `site-specific' Rural Residential Three (RR3-21) to permit the conversion of a former school and club to residential purposes. 2. SITE CHARACTERISTICS (Figure 1) • the subject lands comprise an area of 3,786 square metres (0.9 acres), a frontage of 50.3 metres (165 feet) and a depth of 75.3 metres (247 feet). The parcel is occupied by a building, erected circa 1945, originally designed and used as a school (5.5. No. 8 school) and later as a private club (Lithuanian Canadian Club). The use of the building as a school and club has ceased and the building lies vacant. The owners, Gavin and Gordon Hadash, propose to convert the building to residential use; • neighbouring lands are characterized predominantly by agricultural uses. Rural residential development in the area is scattered and limited to several locations along Furnival Road. No large livestock operations have been identified in the immediate vicinity of the subject lands nor are any uses apparent which may serve as a potential conflict with the proposed residential use; Gavin& Gordon Hadash-ZBA #000812197 Municipality of West Elgin 14 August 2012 page 2 • access to the parcel is provided by means of an existing entrance from Furnival Road (County Road No. 103). The lands are serviced by an on-site well and an on-site septic tank and tile field system. The owners will need to determine whether upgrading of these systems is required and will need to work with the Municipality's Chief Building Official to determine what, if any, upgrades are required to the building for use as a dwelling. 3. ISSUES & ANALYSIS • while the Provincial Policy Statement (PPS) does not specifically address the situation at hand, it does state that significant built cultural heritage resources.......shall be conserved; • under the West Elgin Official Plan, the following policy is relevant to the situation at hand: Some existing uses of land may not satisfy the land use designations and policies of this Plan. To prevent undue hardship, these uses may be zoned as conforming uses in the Zoning By-law provided. • The use does not constitute a danger, nuisance, or a blight with respect to neighbouring uses by virtue of its characteristics or the traffic which it generates; • Any extension or enlargement of the use shall not be permitted if such extension or enlargement would be detrimental to neighbouring uses; • Any change of use is compatible with the quality and character of neighbouring uses;and • Where any such use is located in a Hazardous Land'area, any reconstruction, extension or enlargement of such use shall be first approved by the Lower Thames River Conservation Authority. (Section 10.5.2) • in this instance, the proposed change of use from institutional to residential is capable of satisfying the key afore-noted requirement that the change in use would be compatible with the quality and character of neighbouring uses. The proposed change in use would not interfere with or place any greater constraints on neighbouring agricultural uses than what presently exist; • the subject lands are zoned Institutional (1) in the Township of Aldborough Zoning By-law. Residential uses are limited to a dwelling unit and a single family dwelling, both of which must be TAN IRV Gavin&Gordon Hadash-ZBA #000812197 Municipality of West Elgin 14 August 2012 page 3 accessory to a main institutional use. A dwelling for any other purpose is not a permitted use of the I Zone. A re-zoning to `site-specific' Rural Residential Three (RR3-#) would be appropriate in this instance; • permitted uses of the RR3 zone include a single unit detached dwelling, a bed and breakfast establishment, a home occupation and an accessory use. The lot, which pre-dates the Zoning By- law, would satisfy the minimum lot area and minimum lot frontage requirements (1,850 sq. m. and 30 m respectively) of the RR3 zone. The proposed 'site-specific' RR3-# zoning includes a "dwelling" as a permitted use, being defined as follows: DWELLING, shall mean a building, occupied or capable of being occupied exclusively as a home, residence or sleeping place by one or more persons, but shall not include hotels, boarding houses, rooming houses, motels, institutions or mobile homes. (Section 2.33) • although the existing building appears to have less than the required minimum front yard depth of 10 metres (33 ft) of the RR3 zone, buildings and structures erected before the adoption the Zoning By-law are deemed to comply with the yard and setback requirements of the By-law (Section 4.15); • there are no apparent land use or compatibility issues that would result from the proposed re- zoning. The conversion of the building for residential use would avoid the unwarranted demolition and/or deterioration of an otherwise structurally sound building of some local heritage significance; • while concerns have been expressed in the past over the closure of similar institutional buildings and their continued vacancy (e.g Kintyre Presbyterian Church), no specific information has been provided which indicates any particular issues in this instance with respect to long-term maintenance of the building and/or the lands on which it sits. Council in the past has supported requests to convert former institutional buildings to residential purposes; • there appears to be a genuine commitment on the part of the owners to a sensitive conversion of the institutional building as a residence. Building permits will be required to the extent that various upgrades to the buildings (e.g. plumbing, electrical) and the installation of a new septic tank and tile field system (if required) are being considered. ICE% }f 1, 71E r} � - �i..� Gavin&Gordon Hadash-ZBA #000812797 Municipality of West Elgin 14 August 2012 page 4 RECOMMENDATIONS 1. That the proposed re-zoning of lands being part of Trot 9, Concession V in the former Township of Aldborough, known municipally as 13790 Purnival Road, from the Institutional (1) Zone to the `site-specific' Rural Residential Three (RR3-21) Zone to permit its conversion to residential purposes, be accepted. 2. That the accompanying amendment to the Township of Aldborough Zoning By-law be adopted. (original signed by) Ted L. Halwa, MCIP, RPP APPLICATION FOR A ZONING BY-LAW AMENDMENT: P612012 Gavin & Gordon Hadash Municipality of ' 13790 Furnival Road, Rodney WEST ELGIN Part of Lot 9, Concession V (Aldborough) Municipality of West Elgin FIGURE 1 mi ZONING INSTITUTIONAL Al AGRICULTURAL �. F .. _ . Al -ap f q 7 " FORMER SCHOOLAND CLUB Of F h 2 F't LOOT 9 ❑ r K. 31786 m LOT:8 M (c'9�� C®NCE�S�SUPN V o s 75.3 m (247 ft) y y � v Al 4 „!'A LANDS RE-ZONED TO'SITE SPECIFIC' ' RURAL RESIDENTIAL THREE(RR3-21) 1:1,000 01-A Comrnurity Metres ,s F �Iarre,s€rc 0 12.5 25 50 75 100 ZONING BY-LAW AMENDMENT: P612092 Gavin &Gordon Hadash Municipality of 13790 Furnival Road, Rodney WEST ELGIN Part of Lot 9, Concession V(Aldborough) Municipality of West Elgin FIGURE 2 ~� L� Souire. Gooye i.4aps 1 Aw �II �_,nfT;�T1JI11V CORPORATION OF THE MUNICIPALITY OF WEST ELGIN BY-LAW NO. BEING A BY-LAW TO AMEND THE TOWNSHIP OF ALDBOROUGH ZONING BY-LAW NO. 90-50, AS AMENDED Gavin & Gordon Hadash 13790 Furnival Road WHEREAS the Corporation of the Municipality of West Elgin has given due consideration to an application for an amendment to the Township of Aldborough Zoning By-law to permit the conversion of a building formerly used as a school and later as a club for residential purposes; WHEREAS the use being proposed is considered to be in conformity with the West Elgin Official Plan and consistent with the Provincial Policy Statement; WHEREAS a public meeting has been held to consider the proposed amendment in accordance with the provisions of the Planning Act: WHEREAS the Council of the Corporation of the Municipality of West Elgin deems it advisable to amend By-law No. 90-50, as amended, being the Township of Aldborough Zoning By-law to zone the said lands for the purposes intended; NOW THEREFORE the Council of the Corporation of the Municipality of West Elgin enacts as follows: 1. THAT Section 11.3 to By-law No. 90-50, as amended, being the Exceptions of the Rural Residential Three (RR3) Zone, is hereby amended by the addition of the following: 1111.3.21 a) DEFINED AREA RR3-21 as shown on Schedule "A", Map No. 26 to this By-law. b) PERMITTED USES dwelling in addition to all other permitted uses on the RR3 zone." 2. THAT Schedule "A", Map No. 26 to By-law No. 90-50, as amended, is hereby amended by changing from the Institutional (1) Zone to the `site-specific' Rural Residential Three (RR3-21) Zone those lands outlined in heavy solid lines and described as RR3-21 on Schedule "A" attached hereto and forming part of this By-law, known municipally as 13790 Furnival Road and being part of Lot 9, Concession V, formerly in the Township of Aldborough, now in the Municipality of West Elgin, in the County of Elgin. 3. THIS By-law comes into force upon the day it is passed in the event an appeal has not been filed with the Clerk within the time prescribed by the Planning Act, R.S.O. 1990, as amended. In the event an appeal is filed with the Clerk within the time prescribed by the Planning Act, R.&O. 1990, as amended, the By-law shall be deemed not to have come into force until the appeal has been finally disposed of, whereupon the By-law(except for such parts as are repealed or amended as so directed by the Ontario Municipal Board) small be deemed to have come into force on the day it was passed, READ a FIRST and SECOND time this day of 2012. READ a THIRD time and FINALLY PASSED this day of . 2012. MAYOR CLERK i 1 I i I I I I i CONCESSION V PART of LOT 9 i RR3-21 I 0 o J Z LL I This is Schedule"A",o By-law No. Municipality of WEST ELGIN Passed this day of 2012. SCHEDULE W Mayor f 1:800 Clerk Metres S � 0 5 10 20 30 40 50 3l0C/80/[Z Jz4q'80Z{EZ70AIqo.In/n 'zWacJoI'oozn//:dnn Nor 5j—;;q Xpeoneld'am!juuvn un.o� -�wnu»upomwoo nox*n�eoe w«"»vc�oo°onn-°^vw!wo^mnoon | womum/^uoaw�omovvvomm�a ou�unv`oom|o«!o!uo�/ouv!�pmonv .'-----'--��—��------��. ____— nu�icin�---__-::�- -- lam` I�i✓� 1 r�i 0 Fairies Ltd Food Market 237 Furnival Rd Rodney, ON VTOL 2CO ,Phone (519) 785-0670 Fax (519) 785-0518 August 9, 2012 Municipality of West Elgin 22413 Hoskins Line Rodney, ON NOL 2C0 To Whom It May Concern: Re: Seaside Development As business owners and property owners we strongly support the Seaside Development. Our shrinking down town is evidence we need to make changes before we lose more businesses. Regards, Brian & Julie Scafe (519) 785-0670 Page 1 of 1 C-- 9C -2 Norma Bryant From: Bill Denning [wrdenningl @hotmail.coml Sent: August-09-12 12:04 PM To: nbryant @westelgin.net Subject: Chamber statement Attachments: Secondary Plan Statement2.doc Hi Norma, I have attached the statement that the chamber made up pertaining to yesterday's workshop, I thought it went really well and I find myself excited once again about the possibilities. Great work to you and your staff and the council! Bill William R. Denning Funeral Director bill @denningfuneralhome.com www,denningfuneralhome.com 519-785-0810 - Rodney 519-785-0810 - West Lorne 519-786-2401 - Forest 519-876-2218 - Watford MIL: 4 DENNING FUNERAL DLk ECIr RS LTD 10/08/2012 )"ec �d dz-Y Ld The West Elgin Chamber of Commerce would like to say a few words about the Secondary Plan and the results it may procure. Our Chamber of Commerce represents the voice of business owners in West Elgin. Combining such a diverse crowd produces diverse opinions on almost all matters. Tonight's subject matter is one of them. That being said, our voice is collective when we say that we want what's best for West Elgin and the business community and we believe that it comes in the form of responsible growth. Growing pains can be uncomfortable for all involved but it's necessary for viability. Our small rural communities are struggling to reinvent themselves in order to survive. The Chamber of Commerce believes that the Seaside development is the first step to revitalizing our neighborhoods. We in West Elgin have winning attributes such as the 401, the lake and people full of spirit and determination. We need to capitalize on these features. We urge all involved to join us in creating an atmosphere of teamwork and harmony so that the secondary plan, once approved will set the framework for growth and prosperity for all of us. We want people to know that West Elgin has a future full of attainable opportunities. If we work together and compromise where necessary, we will be successful. We hope that the secondary plan can be completed in a prompt fashion and will capture our vision of West Elgin becoming the place in Southwestern Ontario known for good living, good visiting and good opportunities. West Elgin Chamber of Commerce Norma Bryant From: Bernie Wiehle [bwiehle @elgin-county.on.caj Sent: August-10-12 11:59 AM To: Norma Bryant; thalwa @communityplanners.com Subject: Fwd: Port Glasgow/Seaside Bernie Wiehle Councillor, County of Elgin Begin forwarded message: From: Bernie Wiehle <berniewiehle@gmail.com> Date: August 10, 2012 11:58:31 AM EDT To: "bwiehle(ci}el in-county.on.ca" <bwiehle@elgin-county_on.ca> Subject: Fwd: Port Glasgow/Seaside ---------- Forwarded message ---------- From: Bill McIntyre Date: Friday, August 10, 2012 Subject: Port Glasgow/Seaside To: "berniewiehle @ mail.com" <berniewiehlengmail.com> Hi Bernie Please add my name as well as my family to the list of community members "STRONGLY IN FAVOUR" of seeing the Seaside proposal move forward. Looking at the losses we have experienced in our community in the recent years I feel any potential for growth is imperative. I am astounded by the "nay-sayer" for not being able to see the opportunities that this project brings. Yes the current view from the top of Haven's Lake Road is beautiful but the addition of what Seaside is proposing adds to that view immensely, not to mention the biggest component. "TAX DOLLARS"!!!! I don't see a lot of revenue coming from a grassy hill. In fact I see that as more of an expense. The issues on this proposal shouldn't be whether or not we want it. It should be how soon can we make it happen!!! Forge Ahead !!!!! Bill, Tricia, Nikki, Kirk, and Drew McIntyre 10/08/2012 611-� L11 Norma Bryant C- From: Bernie Wlehle [bwiehle @elgin-county.on.ca] Sent: August-13-12 7:33 AM To: Norma Bryant; thalwa @communityplanners.com Subject: Fwd: Seaside From: Bernie Wiehle <berniewiehle mail.com> Date: August 10, 2012 8:52:03 PM EDT To: <bwiehle a,elgin-county.on.ca> Subject: Fwd: Seaside ---------- Forwarded message ---------- From: Macuda, Judith <'ud .macuda ioncer.com> Date: Fri, Aug 10, 2012 at 3:22 PM Subject: Seaside To: Bernie Wiehle <berniewiehle mail.com> Hey Bern, I had a note from someone regarding the Seaside meeting the other night. I totally forgot, but had intended to go. I don't live out there, so am somewhat hesitant to give an opinion. However from what I know I am in support of the development. With as many businesses and people leaving Rodney in particular, I think we should welcome someone wanting to invest in the community. I know there are details that must be looked after, but should this group decide to go building elsewhere I think we've lost an opportunity for some revitalization. I look at the shores of Lake Huron, how built up they are, and how much the economy benefits. The number of houses for sale in Rodney is frightening. I guess being part of the fairboard my take is also that we are losing corporate sponsorship fast. If we can bring back business it would mean the opportunity for more sponsors. More residents will also open up for additional gate receipts. If we chase them away, other businesses looking at our municipality may shy away. Haven't heard of many others busting down the door to come to town? Just my thoughts, but I was encouraged to share them with my representative! Judy 14/08/2012 Norma Bryant & �- S From: Bernie Wiehle [bwiehle @elgin-county.on.ca] Sent: August-13-12 7:32 AM To: Norma Bryant; thalwa @communityplanners.com Subject: Fwd: Seaside Development > On Fri, Aug 10, 2012 at 9:08 PM, Nikki McIntyre > <nikki.mcintyre.0 @gmail.com> wrote: >> To Whom It May Concern: >> My name is Nikki McIntyre and I am 15 years old. As a youth growing >> up in the community of West Elgin I am in complete support of the >> Seaside Development in Port Glasgow. Lets face it the community of >> Rodney is dying, and fast. It isn' t known as a positive place (trust >> me I'm in high school, I hear the jokes) . In years ahead who knows >> what may be left of Rodney so what do we have to loose. Seaside would >> bring people to the area and revamp the town as a positive place. >> What I don't understand is why the yacht club & marina have so much >> say in this decision. Last time I checked they didn' t own open land >> anymore than you or I do no matter where it is, and they definitely >> don't control what Seaside owns. Seaside will bring employment to an >> area still recovering from hard times, bring income to the area and >> increase tourism to the area, which will benefit businesses already in the area. >> So lots get this show on the road! >> Sincerely, >> Nikki McIntyre > This message has been verified by LastSpam (http: //www.lastspam.com) > email security service, provided by Protek www.protek.ca [https: //mail.elgin.ca/ECDisclaimerLogo.jpgl This email may contain confidential information. Tf you are not one of the intended recipients, if you receive this email or if it is forwarded to you without the express authorization of The County of Elgin, please destroy this email and contact us immediately. P Please consider the environment before printing this e-mail 1 C &"Lr '/ 08/28/2012 07: 35 15197853162 SANTAROSSA SHOOTING PAGE 01 MAY 30. 2012 PORT GLASGOW SECONDARY PLAN PUPLIC INPUT AND COMMENTS ARE INVITED for incorporation into the planning and design of this - -- --- ------- project. Please contact Community Planners Inc. if you require additional Information. - - r '06ffj_nJx-'vAWMW(V.9d fbr-khLqpart"Df be prpjW-Unk!.,THURSY. y,.,JUNE,14,-2O.t2. Mr. Gary Blazak c/o COMMUNITY PLANNERS INC. 399 Ridout Street North, London, Ontario NBA 2PI Fax 5I9-438-7770 LP E-mail: thalwa(Mcommunityplanners.oarn Nacre: 1( A-e- 15'4 /L Zn A ddmss. P03MI Code. Al 0,L Phoile: 7 r 2 3 :2- Dato.- comments: 6;r A y 7-;Of o 0 6 r O-Aj >40 :5 �✓ 47- -7-R S,heA S r oAr W A9 *TV 1 7-4 nIt-5-4 ev A-r-Ta A c-f RL) Stivk-�9-S -ok ki - i 4JqAM �Rt-Kdl OA A,--J �LJ:P i- ILW-9 7- 4e,0u 4-9 #4-77 a A -C t-1 8v6s ^ C51 .0 t ;-r 1,4 L- 7-6 440,A-i A20L3--,46 -rH)I T-S P&r2,F, A-2o 7- 50 mh= Pj 7-He PLEASE PR11VTm • e< or 5ij A-?4d5- 7- V10,C- An '7 l S clq Z-f;'21 Z-- 7-6 COMMENT FORME ' MAY 30, 2012 PORT GLASGOW SECONDARY PLAN C-4 PUBLIC INPUT AND COMMENTS ARE INVITED for incorporation into the planning and design of this project. Please contact Community Planners Inc. if you require additional information. Comments will be received for this part of the project unfit THURSDAY, Mr. Gary Slazak c/o COMMUNITY PLANNERS INC- 399 Ridout Street North, London, Ontario NSA 2PI Fax; 519-436-7770 E-mail: thalwa@wmmunityplann era.oorn Name: C_ q- J- -U h e, Fo rd Address.- 20 2 �aj L q -- I h 1 0 ? � 'kz ROCI L)ej Postal Code: fvQL ACO I Phone: S-1 q - 795 - 0 6 tr Date: _AIA Q JP 1 A 2. J couj)clf Comments. x4n__. N1 LJ_k) I C,I rel- I 0-F WC4 C (3 e- CLre_ �10� 0 05 +0 8CVCt0fW'&-rJ . 7 he C,0nCCrft5 1+VN aA_ C�L_s 0 V\ OL V e VN L C_0hCerV\5 OK Lalr-� PCOLA Wi +n air\ 6 S q4e-h 60.4-In 5�A t ocka G3(0WCLV\C'e_ CLha 100-V ki�\ VN or\. CL sN Lv\divle'), FQAe_S�n0_kx +m4 k, \f el�C_I e- 4- J C)V\ We, kct\je- Ko C)�� e_cliorI5 40 C�OvP[e_K 0K +�je, JoLn� 0 Q V'x I PCLA k e_r-' ) al t V"LLvx lCt raj ILAJAeJjv1e5 or�us e, GLV\ �rccr►s-�er+rinQ fnLA_V\%C4 fad IcLha . 0�PLE A. PRINT I it 100(n QUOI DVN 296028L6T9 XVd NAT ZTOZ/fT/RO p` �� Mr. Gary B|azak �ww' Community Planner Inc. � 399Ridout Street North, London ONNG42P1 Regarding, Port Glasgow Secondary Plan As a rate payer, I was very pleased to see Municipal's approach for the development on top of Havens Lake Road. Our family came to this area in 1999 to escape the concrete urban areas, with Port Glasgow asa haven for the family to enjoy andnnoofthefevvo/eeythatisnotdeve|oped, andnatune prospering. The concept drawings that are put forth by the Seaside planners are not what I envision as a retreat, especially buildings coming down the hill. There are many issues with the Seaside's approach that will create problems,with the concept of buildings onahill. One uf the planners had mentioned 3stnrey buildings, tnrne this will create a tunnel ofbui|din�that distract on the vievvof the lake, Another issue |s one ofaccessibility. Many seniors use golf carts to move from the Trailer parks and houses |n Port Glasgow and are using the road to get tn the Marina. This isa very busy corridor and with the additions of more traffic on the hill, issues and problems will be common occurrence. From a previous correspondence, I mentioned the gravel trucks that are at the Marina to remove gravel, cars slowing down to view the storefronts will become a safety issue due to the grade In Summary, This view should be maintained with environment friendly enhances such as picnic areas, walking trails, and some parking. The slope on the hill is not conducive to building, and will create problems with the amount of traffic that is already going up and down the hill. Large trucks removing gravel from the lake are very common in the busy season, and adding additional traffic on the hill would be a cause of concern. Commercial development should be on the Developers land at the top of the hill, with no public lands used, creating the development at the top, will allow less congestion and problems at the bottom of the hill. To note, I am not against the development by Seaside, I agree with good planning and coming up with a vision that will last a long time, one that will be cherished by all citizens nfWest Elgin and the rest of Ontario. Wayne Reinhart 6�,m° ��1L ,� °/°�''=' m��/n�'v 3471] Pioneer Line West Lorne, Ontario NOLZ9O 519'768'0467 Page 1 of 2 Norma Bryant From: Ontario Modular Homes [info @ontariomodularhomes.com] Sent: August-16-12 12:58 PM To: nbryant @westelgin.net; norm.miller @hotmail.com; berniewiehle @gmail.com; gblazak @rogers.com Subject: Support for Seaside Waterfront Development John and Diane Slaats 22536 Pioneer Line Rodney Ont. NOL 2C0 519-785-2120 Seaside Development , Municipality of West Elgin,and Area Residents, We would like to send this letter of support for the Seaside Development. This community is very fortunate to even have this opportunity for this large development to be interested in coming here to build their community. It is a godsend to us here where we have lost jobs and population due to closures(Ford) and the loss of tobacco industry over the years. Without more factories and other large business or industry, there is not much left here to sustain this area into the future. This project is just what is needed here to do that. It is a fact that the lake side use and activity will change from what it has been, but we see it as a change for the better. As we have seen in the many meetings held , we are assured that all the parties involved are making the proper decisions for the right layout and plan for the Port Glasgow Area. We have a beautiful lake and marina, and we as business people living here over 3 8 years have often thought that the New Glasgow Marina and lake side area was always a gem in the rough which should be expanded on, and enhanced for its usefulness and charm and beauty and share it with other people . After the Aug 8 meeting we are even more assured that a loft of good planning is being done to appeal to the Yacht club and the Municipality in its concerns. The local citizens here should realize that so many services are needed to serve the 700 or so residents that will come to reside at Seaside. They will need, hairdressers, banking services, groceries, restaurants, dog grooming, health services, they will want to belong to service club groups, maybe the legion, take exercise and dance classes, art and cooking classes at the cookery in West Lorne. The will need accounting services,pharmacy needs, and hardware, even courses at the high school, and library. Some of these groups will be able to hire more staff to serve them. There are so many benefits of this expanded population to this community that is so far reaching, we can't even imagine yet. The area would get more hiking trails, more birdwatching members and expanded nature programs and groups, a better kept beach and on shore fishing spot, than we ever would 16/08/2012 Page 2 of 2 have had. Maybe we would get boat rentals and the fishing charters would flourish.The tax base they would support of over 1.2 million dollars would help this community provide so much more to the existing residents that we would never have had. I know change is sometimes difficult, but it is an easy change that would benefit everyone. So WE CHALLENGER EVERYONE to send your letter of support if you haven't already done so. Seaside and the Municipality needs to know you are in favour of this project. We do not want them to give up on this area, and scrap this plan. We truly hope all groups can come to an agreement on all the issues at hand. Everyone will not get exactly what they want but must meet in the middle for the benefit of all. They have invested so much in money and time, that the least each one of the public could do is even send a one paragraph note to show your support.Send it to nbyant(Wwestelgin.net at the municipality and to the Community Planner gblazak@,rogers.co . and go to pictureportglasgow.com to post a comment to Seaside . Looking forward to the Future John and Diane Slaats Rodney Ont. John & Diane Slaats Ontario Modular Homes Ph. 519-785-2120 Fax. 519-785-0855 www.ontariornodularhoines.com 16/08/2012 Page 1 of 1 Norma Bryant From: Ed Lewinsky [edlew @execulink.com] C Sent: August-17-12 11:39 AM To: thalwa @communityplanners.com Cc: nbryant @westelgin.net Subject: Port Glasgow Secondary Plan Being a resident and taxpayer in this community I do believe that the proposed development could have a benefit to our municipality, that being said only if proper rules and regulations are followed and enforced , protecting the ratepayers and tax base that already exists. Donated lands in Port Glasgow: I strongly believe that lands donated to our municipality should remain in control of our municipality and used for their intended use (public use) and all previous agreements and contracts should be honored, as they were made legally and in good faith for everyone to benefit. Olga Lewinsky 22254 Talbot Line Rodney, Ontario 21/08/2012 Page 1 of I Norma Bryant From: Ed Lewinsky [edlew @execulink.com] Sent: August-17-12 1:21 PM To: thalwa @communityplanners.com Cc: nbryant @westelgin.net Subject: Port Glasgow secondary plan As a resident of New Glasgow and without going into lengthy details (that you have heard over and over again) am in favor of the Seaside Project but I am totally against Seaside acquiring any part of the donated land . Mr Gord Havens donated the land to benefit the use of the Marina. Why are we even considering this land to change hands? I wonder what Mr Haven would have to say regarding how we are treating his donation? Mr. E.J. Lewinsky 9401 Furnival Rd, Rodney, Onr NOL2CO 21/08/2012 Page 1 of 1 Norma Bryant C V I C J From: Mary Bodnar[marybodnar @porchlight.ca] Sent: August-17-12 10:13 AM To: norma bryant Subject: Fw: Seaside Development -----Original Message ----- From: An_drea_Fordham To: ma bodnar orchli ht.ca Sent: Thursday, August 16, 2012 10:16 PM Subject: Seaside Development I am writing to show my 100 percent support for the proposed development at Port Glasgow. I want to apologize for not writing and showing my support sooner, however, I never thought that there would be any doubt in anyone's mind other than full support of the development. I guess I was wrong after hearing that there was only negative letters sent prior. I cannot believe that those few opinions even come close to how the community feels as a whole. Why would we not want something as beautiful as this so close to home? This municipality has to do something to bring people to this community. If they choose not to go forward with this then I have serious concerns about their leadership in this municipality. My sons were the 4th generation of the General Motors dealership that was on the four corners of Rodney. As I am sure you know, the decision was made to close after 80 years as a thriving business in this town. Had the development already been started perhaps they would have chosen to stay open. How long are people in this municipality expected to wait for this? Please share my opinions with whomever you like. This is a place that I would visit, support, and possibly purchase a home in the future in. Have a great day. Sincerely Andrea Fordham 519-785-1777 Sent from my Whone 21/08/2012 Page 1 of 1 Norma Bryant From: Mary Bodnar[marybodnar@porchlight.ca] Sent: August-17-12 10:14 AM To: norma bryant Subject: Fw: Seaside Development - ---Original Message ----- From:Andy Smith, To: marybodnar(5)porchlight.ca Sent: Thursday, August 16, 2012 8:01 PM Subject: Seaside Development I fully support Port Glasgow being developed. i think this is an opportunity for the "west" to thrive. It needs to happen soon as there is nothing in Rodney to attract new families to. Existing families will consider leaving also if there are no businesses and job opportunities. Our main street is dying. Something must be done. Sincerely, Shelley and Andy Smith 21/08/2012 _ r C} Re: Havens Lake Road and Donated Community Lands. -- Recently I had the opportunity to attend the informational workshop held August 8, 2012 pertaining to the secondary plan. I was impressed with the municipal planners as their ideas made the most sense according to the use of land along Havens Lake Road. This property gives a beautiful view coming down the hill to the marina and waterfront like no other in the area. This is not surplus land along Havens Lake Road and must remain for public use for picnicking, bird watching observing nature and possibly a viewing area that could house historical and interesting information about West Elgin creating a focal point of our municipality. Many other areas are developing but all municipalities are protecting their waterfronts for public areas and green space. The possible construction of a commercial core was located on privately owned accessible and level ground which would be considered responsible and proper planning. Seaside is talking about putting commercial buildings on a slope, talk about great modern urban planning! Who is going to walk up that slope to shop, especially older people. What about the sidewalks in the winter? Who will be responsible for people possibly injuring themselves on slippery sidewalks or roadways, then there is the issue of parking in front of these businesses with boat and pedestrian traffic on a blind downward slope. With this being current development, is our local municipality assuming liability and responsibility, on what would be considered poor planning in this modern age of accessibilty. One other point overlooked was a dedicated golf cart lane as there are literally hundreds of carts in the nearby parks. I feel that all of the untouched nature and exquisite view would all be ruined by the development of commercial buildings along Havens Lake Road, Boutiques wine and cheese, art shops and restaurants. Do we really need to have another Port Stanley, Grand Bend or do people come here to enjoy the more peaceful tranquil and family oriented area. Most of our local businesses are struggling to survive is this going to add to their success or is it going to be the final nail in the coffin creating a new self sustaining community next door. I have lived in this area for all of my 48 years and have had the opportunity to enjoy the marina, beaches and nature trails with my family, it would be a shame if future generations could not also do so. It is our duty to preserve public lands and green space and use them for the purpose they were donated for. PUBLIC LAND FOR PUBLIC USE AND ENJOYMENT. Anita Van Dongen New Glasgow Page 1 of 1 Norma Bryant From: gblazak @rogers.com Sent: August-22-12 4:27 PM To: Dan Leeming; Rick Merrill; Wai Ying DiGiorgio; Naji Alimam Cc: Norma Bryant Subject: Fw: The Future of West Elgin is in Perial Re: Port Glasgow. Sent from my BlackBerry device on the Rogers Wireless Network From: Diane Elliott <elliot 84 @hotmail.ca> Date: Fri, 17 Aug 2012 13:59:03 -0400 To: <gbiazak @rogers.com> Subject: The Future of West Elgin is in Perial To Gary Blazak, Dear sir I emplore you to consider the long term affect if our beloved township continues to spiral downward if we don't except this gracious opportunity presented by Seaside Waterfront Inc.I constantly hear comments of how bleak and empty the downtown core of Rodney and West Lorne are. Houses and businesses are packing up and moving away.Please council members take a REAL hard look next time you pass thru the streets. Am I the only one who can see the future of this township going to hell.Give our young a desire to stick around and see their West Elgin flourish again. 22/08/2012 Page 1 of 1 Norma Bryant LAC) �(p From: gblazak @rogers.com Sent: August-22-12 4:38 PM To: Dan I-eeming; Rick Merrill; Wai Ying DiGiorgio; Naji Alimam Cc: Norma Bryant Subject: Fw: Seaside Development Sent from my BlackBerry device on the Rogers Wireless Network From: "Louis Arvai" <larvai @iecs.com> Date: Mon, 20 Aug 2012 12:08:33 -0400 To: <gblazak @rogers.com> Subject: Seaside Development Hello Gary, I want to say that the entire workshop presentation was excellent. A lot of the detail was given by all the presentations making things much clearer and easier to understand and giving all of us more detail on the pros and cons of the development. I strongly believe for the future of the municipalities of Rodney, West Lorne and the surrounding areas that this project needs the approval of your office and West Elgin Council to move forward. Not only will this generate extra tax dollars but also employ local people and give us all a great place to consider to retire to or as a young family, to move too along our Great Lake we have. I hope to see approval on this project in October. Regards, Louis Arvai International Erosion Control Systems 22253 Hoskins Line,Rodney, Ontario Canaria NOL 2C0 Ph:800-821-7462 Fx: 866-496-1990 www.iecs.com 23/08/2012 Page 1 of 1 Norma Bryant C� 0 � From: gblazak @rogers.com Sent: August-22-12 4:30 PM To: Dan Leeming; Rick Merrill; Wai Ying DiGiorgio; Naji Alimam Cc: Norma Bryant Subject: Fw: Seaside Development at Port Glasgow Sent from my BlackBerry device on the Rogers Wireless Network From: Ilona H <!aloha @hotmail.com> Date: Thu, 16 Aug 2012 19:08:26 -0400 To: <gblazak @rogers.com> Subject: Seaside Development at Port Glasgow Dear Gary Blazak, The development at port glasgow is a good thing...there is no where for our youth to work in west elgin. when ever I walk up town Rodney all I see are people that are laid off doing nothing. We need something in West Elgin for the people that live here to do. I do love the charm that New Glasgow has right now, but I think we need to get over that and bring our future generation some employment. Pretty soon they will all be grown and moving away to go to college/university (for those youth who are lucky enough to have parents that work in west Elgin) and are they going to want to come back here to raise their children if there are no jobs here. We cant count on London and St. Thomas to keep our community employee we need to do something ourselves for the greater good. Sincerely Ilona Holt 23/08/2012 c -Norma Bryant B ant From: gblazak @rogers.com Sent: August-22-12 4;29 PM To: Dan Leeming; Rick Merrill; Wai Ying DiGiorgio; Naji Alimam Cc: Norma Bryant Subject: Fw: Seaside Development at Port Glasgow -------Original Message------ From: shaley @3web.com To: Gary Blazak Subject: Seaside Development at Port Glasgow Sent: Aug 16, 2012 6: 48 PM Seaside Development can only be seen as a positive attribute to West Elgin. Surely the municipality, the yacht club and Seaside should be able to come up with some kind of a plan that makes all happy. If not, I 'm sure Seaside will move on and leave Rodney with it 's closed businesses. People will not stay in this community if there are no businesses and the main street looks like it does. How long do you think the Royal Bank will continue to operate in a ghost town. Seaside looks like a win/win opportunity. Let's get it going! Shelley Smith Sent from my BlackBerry device on the Rogers Wireless Network 1 Page 1 of 1 Norma Bryant From: gblazak @rogers.com Sent: August-22-12 4:29 PM To: Dan !_eeming; Rick Merrill; Wal Ying DiGiorgio; Naji Alimam Cc: Norma Bryant Subject: Fw: Seaside Development Sent from my BlackBerry device on the Rogers Wireless Network From: Andy Smith <an.dysmith @hotmail.com> Date: Thu, 16 Aug 2012 18:44:51 -0400 To: <gblazak @rogers.com> Subject: Seaside Development If West Elgin does not let this development happen we need to take a good look at the people running this community. Rodney businesses are dying. How many more papered windows do we need before we realize we have a problem and take some kind of action. Seaside is a solution. Do not let this opportunity for a fresh start slip out of West Elgin's hands. Andy Smith 23/08/2012 Kirkness Consulting 1647 Cedarcreek Crescent, London, Ontario N5X OCS Inc. TEL: 519-672-6550 FAX: 519-672-4290 Urban and Laverne @kirknesscojisultinginc.ca Rural Planning www.kirknessconsu[tin ginc.ca SEASIDE'S RESPONSE to the Secondary Plan sub consultant group presentation at the WORKSHOP on August 8, 2012 Seaside's Comments are in italics Introduction to Presentation The Consultants commented that they had limited time to visit the site and prepare their comments. They prepared their recommendations and suggestions on the limited number of comments that were received following the previous public meeting.At that meeting, no plans were presented and no presentations showing what was being proposed were made. Comments offered were ill informed and were generally of a negative nature since those supportive of the project were satisfied to wait for the process to unfold or, if they generally supported the project, they did not feel the need to provide comments.As a result, the consultants were given an inaccurate sense of the public's concerns and what the key issues are. Slide 1 Cover slide Slide 2 SITE OPPORTUNITIES 1. Significant Views to Lake Erie--AGREED -but there are more such along the south edge of table lands east of Havens Lake Road The SP process was to consider lots 6 and 7 while the site opportunities only address lot 6. There are many significant views of the Lake from lot 7, many of which are from public lands. The significant views of Lake Erie were a primary influence in the vision to develop a community at Port Glasgow. Seaside has proposed a well thought out plan to not only maintain the existing views of Lake Erie, but to create new viewing opportunities through the use of parks, gardens, open spaces, and roof-top patios. 2. Lakefront Amenity—AGREED and see comments above. Access to the shore of Lake Erie is another primary reason behind Seaside's proposed development. Access to the shoreline is a rare and exclusive experience for the majority of Ontario's populous. Access to the Shore was a f catalyst in creating a community that embraces visitors and allows them to share in this experience. 3. Potential Trail Links—AGREED trail linkages are also possible from Gray line along 16mile creek, along Gray line, to the natural areas on Seaside's lands, along the lake from Memorial park, along the road ROW up to Douglas line, along the shoreline of the Lake in both directions and up the ravine east of PG trailer park. 4. Walkable Study Area (5-10 minutes)—AGREED-Indeed, the study area is within a comfortable 5-10 minute walk. This Site opportunity has allowed for the design of a community that encourages physical activity and the environmentally conscious activities of walking, hiking, and cycling. The proposed designs, which incorporate a commercial element within the core, enhance the walkability of this community. The proposed location of the commercial element anchors the community and provides centralized access to all residents and visitors,regardless of their point of access. 5. Well Established Marina with Amenities—AGREED, but more potential prevails for the Marina to capture site context opportunities. The point needs to be made that the majority of the amenity areas and marina are owned by the Municipality and managed by the PGYC who own a small percentage of these lands. This should be kept in mind when considering the proposal from the PGYC. The existing marina is well appointed, and provides a valuable service to this community. Seaside's development creates additional benefit,and financial stability which will fuel future growth, expansion, and development of this amenity 6. Extensive Natural Area and Potential for connected open space system --AGREED with#6 on west side except near#1 where table lands extend much farther south than indicated on the plan and in the16 Mile Creek valley lands. DISAGREE with#6 on east side as the number itself is on TABLE LANDS, and the remnant ravine is not an EXTENSIVE NATURAL AREA. However,Seaside's Plan does show connectivity of the remnant ravine to the north south hedgerow and to be protected by way of a natural corridor from almost Gray Line to the Marina 7. Tourist destination --AGREED -in principle however there is no#7 on the graphic. Businesses, Associations, Municipalities, and Tourism Entities throughout Ontario are tasked with the attraction of residents and visitors to their communities. Collectively, these groups expend incredible effort to Build upon the existing Strengths of a community, and to Enhance the potential of existing assets. Seaside's vision will do both. This development will build upon this community asset, and will significantly enhance its potential. 2 Seaside also believes there are many more opportunities than those identified,specifically: a) The Main Beach b) The Creek c) The passive naturalized area just east of the Creek d) The expansive public land ownership to the west of the marina and opportunities for picnic and landscaped passive and active areas such as for children's play and people fitness,as well as potential trail linkages so identified e) The linkage for trail linkages from the foot of Havens Lake Road easterly to Douglas Line and Memorial Park along Furnival Road Slide 3 SITE CONSTRAINTS 1. Existing topography is very steep in certain locations—this has to be considered an OPPORTUNITY far viewing the Lake and surroundings. Seaside believes that'Topographic Relief'makes an area more interesting. It can only be considered a constraint to trail linkages but this can be overcome easily.The consultant pointed out that in many cases Constraints can be seen as opportunities when properly addressed. Identified as a Constraint, the Seaside team views the topography as an asset. The slope on Havens Lake Road is a unique feature in Port Glasgow.As visitors travel the gradual meandering passage, they are greeted by waterfront views, which initiate an experience of rest and relaxation. The slope aspect has been integral to the vision and design that Seaside Waterfronts has conceived by Ron Koudys. Seaside's proposed development embraces the gentle slope offered by Havens Lake Road and allows the integration of features such as stepped buildings and roof decks that present greater views of the water which are currently not available to consumers and are exclusive to Port Glasgow. The unique design of integrating architecture into a slope is a big draw for Tourists, this is an exceptional architectural opportunity and distinctly different than most communities in our everyday journeys to tourist destinations. 2. Minimal opportunity for connectivity with existing residential areas -- not "minimal"because there are connections between Havens Lake Road and Douglas Line for trails. The Douglas Line enclave is the only permanent residential area. All of the public road off Furnival Road can access the public Port Glasgow Trailer Park and the public park "Memorial Park", as well as the Seaside development with its shared road connections. 3. Single point of access -- This point is grossly understated. Havens Lake Road is the first point of access.It is understood that the golf carts and residents use the connection of public lands between Havens Lake Road and Douglas Line—being a second paint of access. Thirdly,Seaside 3 lands front onto Furnival so a second access can be established here. The fourth point of accessis the marina. This harbour is not just for outbound access, but it is also for inbound access by boaters. The proposed Seaside development creates a draw for boaters and day-trippers looking to access the proposed commercial amenities by boat. Four points of access can prevail...not one! 4. Need for organized circulation and parking strategy–AGREED and Seaside has presented plans for parking and circulation for the public lands and the PGYC lands to assist in this endeavour. The transportation consultants for both the Municipality and Seaside agree that there is no need for a third lane to support the marina and that parking is not an issue. 5. Public/private land Ownership–this is not well understood but usually public land ownership is an OPPORTUNiTYand properly planned with private ownership–results in a win-win OPPORTUNITY. Seaside is attempting to do this with purchase and trade of HLR surplus lands for fair market value and land swap. The lands in question have little to no public value, are not required for public access to the beach and are not suitable for park use. This is an issue that seems to be misunderstood, creating inaccurate assumptions. The land referred to, has been declared SURPLUS land by the Municipality of West Elgin. The small parcels(comprising about 2.65 acres in total)refer to an assortment of ragged edges of land, which are not needed as a part of the road or road allowance. As such, they have been declared SURPLUS lands. It is common practice for municipalities to declare lots, road allowance, and small pockets of land as surplus, and dispose of them. Seaside has proposed a mutually beneficial purchase and trade of these surplus lands for fair market value and a 5 acre parcel of land along 16 mile creek that would connect the TransCanada trail to the beach area. In the end, the Surplus lands are not a Site Constraint, but rather they are an opportunity for the Municipality of West Elgin to reap economic benefit. The disposition of the surplus lands to Seaside Waterfronts will create significant economic benefit and enhance public access to the beach. 6. Concern for storm-water management from lands adjacent to yacht club— can be dealt with positively, in that it should be recognized that the marina accepts much more water at present than it would after development. Water quality and quantity would be dealt with through many regulatory agencies such as the LTVCA and MOE. Seaside will take most of its drainage to a SWM facility proposed to be within 16 Mile Creek valley lands. This would lessen reliance on the marino os an outlet. The water that does flow into the marina would be less than present and treated before it enters the marina. There are concerns about untreated sewage entering the Marina from adjacent homes and flowing across Seaside's lands to the Marina. This will be addressed in the development of Seaside's proposal and will result in an improvement to the quality of water entering the basin. 4 7. Need to maintain dredging/aggregate operations—AGREED this process should proceed but could be managed to minimize disruption of activity around the marina and along HLR. Gravel can be dredged and removed immediately instead of placing it in a large pile and hauling it out at a later date. There are many additional constraints that are practical considerations, and some are as follows: a) Another constraint to tourism is the absence of view to the Lake from upper Havens Lake Road b) Municipal services c) Dredging the harbour and the need to replace the pier d) Connections to the west Slide 4 SITE CONSTRAINTS HAVENS ROAD CROSS SECTION -the slide does not show how this can be a constraint. We would contend that the slope provides excellent views of the lake and an opportunity to access residential uses from the rear while commercial uses could be addressed from HLR. This will result in much more interesting architecture and help to separate the uses making the residential use more attractive. Slide 5 SUMMARY OF PUBLIC INPUT The 7 points forming the basis of the summary need more description and what are the "concerns". Most importantly,Seaside would like to know what were the sources of this input and how many letters, emails and other means of communication were summarized and analyzed. Would the consultants modify the list of Concerns to reflect the input received after the SP meeting and reviewing comments left by the public on Seaside's web site? Slide 6 through 8 The 5 points forming the basis of FIRST PRINCIPLES are AGREED to and Seaside has two comments as follows: 1. The Seaside Plan has had these principles in mind when preparing its plan. 5 2. One important PRINCIPLE is absent from the list and this would be about EFFICIENCY AND ECONOMIC FEASIBILITY. This should be a Stn Principle, Slide 9 Secondary Plan Framework Seaside understands the positive elements of this slide in conveying considerations about gateways, vistas and linkages, but is generally disappointed and believes the slide to be misleading because: 1. It conveys the potential of being THE BASIS for the SECONDARY PLAN. 1TSHOULD HAVE IN THE TITLE, THE WORDS "draft concept options and elements for consideration". 2. It extends the NATURAL HERITAGE green colour code onto the table lands on the east side of Havens Lake Road and yet in the verbal presentation,pointed out that the table lands are "developable". It conveys to such groups as the Douglas Line residents the false impression that the sub-consultants professional opinion is that the table lands in this area are part of the natural heritage area. Seaside studies have clearly shown they are not. 3. The light brown colour code with three sun-like stars is not translated on the legend? What does the colour mean? 4. The "mixed use commercial residential"on upper Havens Lake Road needs to be better resolved in that there is no view of the Lake from that area. This has a significant adverse impact on tourism potential. 5. The small park in the middle of the residential area on the east table lands is not warranted because of the following: a. the existence of Memorial Park, a short distance to the southeast; b. the proposed community centre at the southwest corner of Furnival Road and Gray Line and; c. the natural open space corridor along the east side of Havens Lake Road. 6. The commercial designation on the bank east of Havens Lake Road recognizes the importance of Lake views but is very small. This reflects the overall presentation in the afternoon that mentioned the need to consider commercial development in view of the "brown paper"on the windows of many commercial premises in Rodney. Seaside is disappointed in that comment because the commercial proposed would largely be "tourist commercial"comprising cafes restaurants and boutiques-as opposed to food and hardware stores being general commercial in nature.Seaside's commercial mix will attract tourists and new residents who will pass through 6 the local communities on their way to and from the site. These new customers will patronize the stores and services in Rodney and West Lorne, increasing their sales and viability. 7. The key issue that is missed on this plan is that the project must be a CE condominium in order to accommodate the ministries requirement for a STP facility. This will limit any public use of Seaside lands. The consultants seem to think that this is a traditional subdivision plan when in fact the Seaside plan is to build a resort destination with integrated amenities and private services. B. It was not discussed at the meeting or indicated in the presentation that NCR forms the street frontage for much of Seaside's lands. The transfer of the surplus lands will organize land uses along the road side and make much better use of the space. Seaside could orient development along the road at its existing property boundary and extend driveways to the existing road which would divide the ROW lands into a number of small poorly used strips. The proposal to work with an extra wide ROW and place the village centre at the property line is efficient, attractive and will generate the best return for the community. THE PGYC PLANS PRESENTED AT THE WORKSHOP • The overall plan seemed hurried;the circulation was confusing, it lacked green space and did not have any business basis to support an investment of this magnitude. • The PGYC basically reduced the intensity of use on their portion of the site and shifted it onto public lands. The PGYC has proposed a plan which shifts ALL activity from the East side of the marina(owned by the Yacht Club) to the West side of the marina, which is owned by the Municipality. Launch ramps, parking, traffic...all proposed to be moved to the municipal side of the marina. Would the burden of construction and maintenance of proposed upgrades be then the responsibility of the Municipality? Would the PGYC proposal, if accepted, create a long term financial burden on the Municipality? • It did recognize commercial buildings toward the base of Havens Lake Road as shown on Seaside's Plan. • The suggestion that a picnic area should be constructed along HLR is not warranted and poorly conceived. We have never seen anyone picnic on this site and would suggest that this is because visitors who intend to picnic would go to the beach or the for surperior facilities at Memorial Park. 7 v It was disappointing that Seaside provided plans for all to view well in advance of the workshop and the PGYC did not show their plan until the afternoon of the workshop. CONCLUSION More than 5 years ago,Seaside Waterfront representatives identified Port Glasgow as an ideal location for the development of a residential community with commercial amenities. The 7 items identified as Site Opportunities encapsulate the primary reasons that Port Glasgow was identified as an ideal location for development by Seaside Waterfronts. Extensive analysis and studies have been conducted to understand and mitigate the 7 items identified as Site Constraints. As a result of this work, we believe that the team from Seaside has designed a well thought out plan that incorporates the numerous Site Opportunities, and transitions the Site Constraints into assets that enhance and benefit the proposed development. August 2,2,2012.... And prepared by the Seaside Development Team of Howard Culligan Bernia Wheaton Ron Koudys Laverne Kirkness 8 dL1 From: Bernia ',tt ;1 To: Howard CUllioan;S_ga; LAVERNE KIRKNESS Subject: Blog synopsis i Date: August-21.12 4:04:50 PM Here it is: Open Letters (2) The West Elgin Chamber of Commerce would like to say a few words about the Secondary Plan and the results it may procure. Our Chamber of Commerce represents the voice of business owners in West Elgin. Combining such a diverse crowd produces diverse opinions on almost all matters. This subject matter is one of them. That being said, our voice is collective when we say that we want what's best for West Elgin and the business community and we believe that it comes in the form of responsible growth. Growing pains can be uncomfortable for all involved but it's necessary for viability. Our small rural communities are struggling to reinvent themselves in order to survive. The Chamber of Commerce believes that the Seaside development is the first step to revitalizing our neighborhoods. We in West Elgin have winning attributes such as the 401,the lake and people full of spirit and determination. We need to capitalize on these features.We urge all involved to join us in creating an atmosphere of teamwork and harmony so that the secondary plan, once approved will set the framework for growth and prosperity for all of us. We want people to know that West Elgin has a future full of attainable opportunities. If we work together and compromise where necessary, we will be successful. We hope that the secondary plan can be completed in a prompt fashion and will capture our vision of West Elgin becoming the place in Southwestern Ontario known for good living,good visiting and good opportunities. West Elgin Chamber of Commerce Dear Mr. Mayor& Council, Re: PORT GLASGOW—SEASIDE DEVELOPMENT I attended the public meeting held in Rodney on May 30,2012 where I had the opportunity to address you, the West Elgin Municipal Council, representatives from Seaside Waterfront Ltd., members of the Port Glasgow Yacht Club, the attending public and the local press. I am writing you this letter to officially file my comments and requests on the aforementioned subject. Instinctively, I am a proponent of'BIG VISIONS', 'business', 'managed progress' and 'community'. Additionally, I am a proponent of being pragmatic and pro-active. This project will affect residents and businesses in several municipalities within the counties of Elgin, Chatham-Kent, Middlesex, Oxford and most likely beyond.As such, I consider myself, my family and my business stakeholders in this project. I have already attended several meeting on this project over the past few years and I find it curious that the dialogue remains centered on details rather than on the big picture and what essentially benefits the majority of the community. I fully understand that there are people who are either`for'or'against' this project. That is understandable and it is common. Both sides have the right to be heard and both sides'arguments must be acknowledged as being important to them and dealt with in a respectful and serious manner. I believe this is taking place. The presentation made by Norma Bryant on May 30 included a slide covering the'Scope' of the project. The slide showed nine points which are all relevant, however in my view the list is incomplete in ignoring the 'social' and the`financial' aspects and impacts of the project. I was not a lone in pointing out that Rodney and West Lorne, two nice country towns, are visibly struggling. Both towns appear to have more closed store fronts, than open. If I have my facts right,then Rodney's population is declining and the population of West Lorne is at best stagnant. The social and economic impacts of getting this project off the ground are significant and must be part of the conversation and thus the consideration to approve this project or not. As I see it, the key impacts are: Employment—building, future maintenance, retail jobs and more • Income—business and personal Taxes—personal, business, property Increased tourist traffic—local and from afar Spill-over effect to current businesses and business services • Possible creation of new business emerging outside Port Glasgow • Perspective, excitement through pro-activity and leadership These elements can and should be quantified in best and worst scenarios—the'truth' will lie somewhere in between and with the remaining scope elements it will tell us whether this is a good deal for the majority of the community or it is not. As you and Council members are the key drivers of the evaluation process, I kindly request that the aforementioned points are included in the due diligence and thoroughly considered in the viability of this project. Furthermore, I kindly request that the public is informed accordingly and that, going forward, the information will be part of the agenda of the public meetings. I believe this will elevate the dialogue and make everyone see the project from a complete perspective for the benefit of the majority. This is not about 'win-loose' it is about creating a'win for all'—a win for the yacht club,the developer, Council, residents and businesses of the community, the County of Elgin and beyond. Thanking you for your attention, please acknowledge receipt of this letter.' Sincereiy, Jesper Andersen LAVENDER SENSE 28019 Ash Line Wallacetown NDL 2MO s Ms Norma Bryant, Clerk Ms Mary Bodnar, Deputy Mayor Mr Norman Miller,Councillor Mr Dugald Aldred, Councillor Mr Richard Leatham, Councillor Mr Gary Blazak Planning Consultant via Norma Bryant Mr Dan Carr, Port Glasgow Yacht Club*email only without signature Mr Howard Culligan, Seaside Waterfront Ltd. "email only without signature Mr Jessie Cnockaert, The Chronicle*email only without signature Mr Bill Denning, West Elgin Chamber of Commerce*email only without signature Comments of Support and Encouragement "This community is very fortunate to even have this opportunity for this large development to be interested in coming here to build their community. " "After the Aug 8 meeting we are even more assured that a lot of good planning is being done to appeal to the Yacht club and the Municipality in its concerns." "For sure,we need to embrace change within our community and the three parties need to take the best ideas from each other and get going on this project. I only have three suggestions that I feel strongly about." Great job" SeaSide team on a very professional and informative presentation Aug 8th. I applaud you on your patience and encourage you to stay strong in your battle to see this through. " "Your group has to be commended for the long battle you have waged to bring some economic benefit to our area. Keep on it as we will all be the winners in the long run." "The"Old Boys Club"needs to tear-down the walls of their clubhouse and move over for the"Rejuvination Team"to welcome revenue, rebuild,and restore the confidence in our township."Go Team Go".Good wishes to Seaside Waterfront Inc," "I think that this project is needed here. Best wishes to you for your success in this endeavor" 1 am glad to see that you want to develop in this area. I am very disappointed in our local representatives, that seem to be against any growth and development! Good luck!" Comments Supporting Economic Growth "This community needs this and so does the Municipality. Please move forward, don't wait until every business in town has closed its doors. " "is a godsend to us here where we have lost jobs and population due to closures( Ford)and the loss of tobacco industry over the years. Without more factories and other large business or industry, there is not much left here to sustain this area into the future. This project is just what is needed here to do that. It is a fact that the lake side use and activity will change from what it has been, but we see it as a change for the better." "The local citizens here should realize that so many services are needed to serve the 700 or so residents that will come to reside at Seaside. They will need, hairdressers, banking services, groceries, restaurants, dog grooming, health services, they will want to belong to service club groups, maybe the legion, take exercise and dance classes, art and cooking classes at the cookery in West Lorne. The will need accounting services, pharmacy needs, and hardware, even courses at the high school, and library. Some of these groups will be able to hire more staff to serve them. There are so many benefits of this expanded population to this community that is so far reaching, we can't even imagine yet. The area would get more hiking trails, more birdwatching members and expanded nature programs and groups, a better kept beach and on shore fishing spot, than we ever would have had. Maybe we would get boat rentals and the fishing charters would flourish.The tax base they would support of over 1.2 million dollars would help this community provide so much more to the existing residents that we would never have had." "it will be really nice to see this community thriving once more. The Seaside development not only revitalizes the community of Port Glasgow but will bring spinoff economic development to untold businesses throughout West Elgin and beyond." "This development will bring great success to West Elgin. I applauded Seaside for there hard work and dedication over the past four years." "Our communities are in desperate need of opportunity and growth. You are offering us just that. Good luck!!!" "...Port Glasgow Development will breath fresh air into the economics of Western Elgin Region in so many ways, that we can not delay the process. Please do not stand in the way of progress." "Lets get this project moving...We need this area to grow and move forward. Lets get it going and stop the stores and businesses leaving and give them a reason to stay, also give the people of this area decent jobs. More money to better the standard of education for our young people and improve the general life style in our towns.We need strong leaders and young forward thinkers here, in order to build strong communities. Let this project go forward and stop the procrastination" "As long as the environmental and economic concerns have been met, my ONLY question is What's taking so long?Let's get going and bring some vibrancy and interest to this area." "Many community members want this development in Port Glasgow which will positively effect the close communities of Rodney,West Lorne and even Wallacetown and Dutton. Tourism and new people visiting our area means more cashflow to local businesses and new businesses able to open up. This means more jobs close to home. " "This project would generate so much business and tax dollars that would make this Township so much better. I did not realize that a letter was of such importance as I felt common sense would say this is what any town or village would pray for an opportunity like this." "I will be excited for SEASIDE and for the community when you can finally, after 4 years of work,get shovels in the ground, and show Western Elgin Region that progress and development through tourism benefits everyone in the community. " "I am 100%in favour of developing Port Glasgow lets make our community by the lake attractive to visitors and I mean all visitors." Comments encouraging other to offer input "Please send your letters to the Municipality...they need to know that we,the community, support this." "the Municipality needs to know you are in favour of this project. We do not want them to give up on this area, and scrap this plan." "After this meeting and discussions, I hope people have let the Municipal Planner know what their thoughts are and that our Council can see the need to get the Seaside Development project moving ahead!" 1 urge the Municipality of West Elgin Council to give this development your seal of approval." "Show your support West Elgin." Comments with Questions 1 would like to say that this vision of a new community is very refreshing for the area. I was wondering about additional lands west of the plan on your map are they to be developed as well? The lands immediately to the west of the site and adjacent to 16 mile creek will be left in a natural state and are part of the amenity area for the project. Farther west are lands owned by Lighthouse Developments, a related company to Seaside and will form a future phase of residential development. Also if this is to be a beacon on lake erie its not going to be a gated community is it? The Seaside project will not be a gated community but will be organized as a condominium corporation. Local residents and visitors will have complete access to the community, the beach, and the marina. Finally development of some kind should take place by the marina but is whats proposed on donated land? These are some questions that have been disscussed with community members. Thanks The Seaside village centre is strategically placed at the bottom of Havens Lake Road and adjacent to the marina.This development is proposed on land that is currently owned by the Municipality. To construct the existing road,the Municipality acquired land from a variety of owners which resulted in a patchwork of small parcels along the roadside. Seaside is proposing that some of these slivers of land should be incorporated into the village centre to reflect good planning and effective design. Seaside has agreed to pay market value for the land plus additional lands adjacent to 16 mile creek which will provide for a public trail linkage from Gray line to the beach." "I understand that Havens Road is critical to the success of the community development. Think 50-75 year olds who have the money to visit and shop. They are not going to want or enjoy walking up/down a steep slope. If you need to build the mainstreet there,then is there a way to keep the slope minimal?If not, I like the idea of keeping the shops at the top of the hill on the table. [see COMMENT below]After having visited several tourist or boating towns(Clifton Hill in Niagara, Niagara on the Lake, Grand Bend, Mitchell's Bay etc) .....it is the ease of getting out and about to WALK that encourages visitors to stay, enjoy and spend. So PLEASE consider the issue of easy mobility for our aging population.They are the ones with disposable income. I love Seaside's idea for the wide streets, wide sidewalks and median with landscaping. This matches what I enjoyed in Niagara on the Lake, so with boat and people traffice mixing, you have the right idea on that. Keep going!This is exciting! COMMENT:Thank you for your input,Sue. Over the past few months,the concern surrounding the slope of Havens Lake Road has been raised. The slope on Havens Lake Road is a unique feature in Port Glasgow. As visitors travel the gradual meandering passage,they are greeted by waterfront views, which initiates an experience of rest and relaxation. The slope aspect has been integral to the vision and design that Seaside Waterfronts has conceived by Ron Koudys, one of Ontario's best Landscape Architects for this community development. Seaside's proposed development embraces the gentle slope offered by Havens Lake Road, and allows us to integrate features such as stepped buildings and roof decks that present greater views of the water which are currently not available to consumers and are exclusive to Port Glasgow. The unique design of integrating architecture into a slope is a big draw for Tourists,this is an exceptional architectural opportunity and distinctly differentthan most communities in our everyday journeys to tourist destinations." "what has been done to ensure that wildife,fish and habitats will not be destroyed?Do you think that you have done enough ressearch and studies to.protect speicies and habhabitats?Please bring this up at your meetings. Furthermore what other changes will the municipality need to make, such as more engineers to desgins roads for better tradfic flow and expansion in the area?Thank-you Thank you foryour comment,Concerned Student. The team at Seaside has done a thorough 3 season inventory of the flora and fauna of the site including the aquatic habitats in the creek. In addition,we have done followup studies for the butternut trees and are just completing detailed assessments for the snake habitats on site. We then completed a detailed EIS to assess the impacts of our plans on Natural Heritage and have revised the plans a number of times to reflect these issues. As part of any development application, there are numerous studies that need to be completed.These studies guide the ultimate application. Investigations into Natural Heritage have been conducted over the last several years. These studies have lead to some revisions to the original plan before submission. All reports, including the natural heritage documents have been reviewed by the municipality, conservation authority and Ontario Ministry of Natural resources. Seaside is in the process of providing additional details requested through this agency review which will be incorporated into the final submission. You have also questioned the Municipalities role, or potential expense incurred as a result of this project. This development will be constructed by Seaside Waterfronts. All costs pertaining to studies, engineering, construction, roads, sewers, and storm water management will be paid for by Seaside Waterfronts. In addition, all ONGOING costs of maintenance, snow removal, and upgrades will be paid for by Seaside Waterfronts. There will be absolutely no financial liability for the Municipality. Alternatively,the Municipality will benefit by an approximate$1.2 Million in new tax assessment. According to the ]Lest Elgin Municipal Tax Assessment regoll *20% of that assessment will go to Education 37%of that assessment will be levied by Elgin County *the remaining 43% will remain at the Municipality of West Elgin to cover the capital and operating costs of the Municipality." Bernia Wheaton Chief Communicator, Achieve Consulting Group T. 519-274-4651 E. Twitter: fterniawheaton Facebook: Bernia Wheaton I-inkedIn: Bernia Wheaton Skype: bernia.wheaton Page I of 1 Norma Bryant C 9(c) - d, From: gblazak @rogers.com Sent: August-23-12 9:45 PM To: Dan Leeming; Rick Merrill; Wai Ying DiGiorgio; Naji Alimam Cc: Norma Bryant Subject: Fw: port glasgow Sent from my BlackBerry device on the Rogers Wireless Network From: "drezzl l @hotmail.com" <drezzl I @hotmail.com> Date: Fri, 24 Aug 2012 01:17:30 +0000 To: <gblazak @rogers.com>; <n_blankgblazak @rogers.com> Subject: port glasgow to whom it may concern, dont hinder this potential developement of our community. this would be really beneficial to all of us. lets make this a destination such as grand bend or port franks or port stanley. this can generate revenues and traffic and people spending money in the community. people will stop to buy our products and use our services. thanks for your careful consideration benefitting the community. Canada Catalyst&Core Technologies Andrew Moore 24/08/2012 Page 1 of 1 Norma Bryant From. Scott Gawley [sgawley @westelgin.net] Sent: August-28-12 1:18 PM To: 'Norma Bryant' Subject: FW: Port Glasgow Land Ownership R. Scott Gawley CGA Administrator/Treasurer Municipality of West Elgin sgawley6westelgin.net 519-785-0560 From: Ed &Mary Mylrea [mailto:mylreaem @skynet.ca] Sent: August-28-12 12:25 PM To: Scott Gawley Subject: Port Glasgow Land Ownership Greetings Scott and all other persons involved It has taken generations to aquire and improve the lands in and around Port Glasgow. I believe it would be a mistake to let any property in this area slip out of puplic municipal control. Please do what you can to retain it. Thank You Ed Mylrea 232 Fourth St Box 3 Rodney ON 28/08/2012 From- "Ryall, Tammie (MAH)" CTammie.Ryall @ontario.ca> Date. Fri, 24 Aug 2012 16:23:21 -0400 To: Norma Bryant<nbryant @westelgin.net> Cc: McCloskey, Amanda (MNR)<Amanda.MeCloskey @ontario.ca>; <gblazak @rogers.com>, Curtis, Bruce (MAH)<Bruce.Curti s @ontario.ca>; Armstrong, Bill (ENE)<Bil 1.Armstrong@ ontari o.ca> Subject, Request for meeting, Port Glasgow Hi Norma MNR and MMAH staff appreciate receiving the links to the presentations for the Port Glasgow Secondary Plan meetings on August 8, 2012. The information is useful to provide an update to the work completed to date for the Secondary Plan. Staff had the opportunity to review the presentations and have the following comments. (1) The presentations did not have similar maps so it was difficult compare. However, the Secondary Plan should take in all of the Port Glasgow community as identified on the Official Plan Schedules—i.e. the special policy area shown with a dotted line. Perhaps this will happen in subsequent information prepared by the Municipality; however, please confirm that this is the case. (2) In the Seaside presentation the traffic analysis results stated that there was "adequate traffic capacity on Havens Lake Road and an adequate amount of off-street parking to meet the needs of the development as well as those of the Yacht Club". MNR requests a copy of the traffic study referred to as it is not clear from the Seaside mapping where any of the parking is going to take place, and it is also not clear as to how trailers/boats were considered through the traffic study. (3) Is it possible to obtain the traffic study information prepared by the Planning Partnership on behalf of the Municipality? Perhaps this may have information on parking and circulation of trailers/boats. (4) There is some incorrect information in the Seaside Presentation under Natural Heritage: Current Tasks where it states: "continue the study for the potential for Eastern Foxsnake habitat". The subject lands contain vegetated areas that are regulated habitat that is protected under the Endangered Species Act, 2007. (5) MNR had a number of concerns related to where the Storm Water Management pond was proposed for the Seaside development condominium and subdivision applications. There does not appear to be any options in the Seaside presentation for an alternative option, besides putting it in the valleylands/ wetlands. With respect to a meeting in September, if the intent of the meeting is to provide an update on the Secondary Plan, we can arrange a meeting/conference call; however, it should be noted that the MNR is still of the opinion that a meeting to discuss releasing the covenant would be premature as they have not received sufficient information at this time to address their comments. If you would like me to arrange a meeting to exchange information, please let me know. The comments above on the Seaside Traffic Study, the Endangered Species Act and the placement of the stormwater management pond, are included for the Municipality's information. I intend to forward these comments to Seaside and copy you. I hope this is of some assistance, Tammie Tammie Ryall Planner Ontario Ministry of Municipal Affairs and Housing 659 Exeter Rd., 2nd Floor London, ON N6E 1 L3 tel: 519-873-4031 toll-free: 1-800-265-4736 fax: 519-873-4018 Page 1 of 2 Norma Bryant From: Mary Bodnar[marybodnar @porchlight.ca] Sent: September-06-12 9:03 PM To: norma bryant Subject: Fw: Secondary Plan commments Attachments: Image(2).jpg; Image(3).jpg Hi Norma, sending this to you for information and to know what is going on. Mary -----Original Message ----- From: PJPDtwoCcbaol.com To:ablazakarogers.com Cc: bwiehle _,svmpatico.ca ; marybodnara-porchlight.ca ; dugjudy(oxolornett.com ; [LLeatham(@hotmaiI.co norm.miller[hotmail.com Sent: Thursday, September 06, 2012 11:13 AM Subject: Secondary Plan commments Mr. Gary Blazak, Mayor Whiele, Deputy Mayor Bodnar & Council Members. September 6, 2012 Great Workshop on August 8, it was nice to walk around and discuss with people THEIR plans for the Seaside development down at Port Glasgow and ideas for the Secondary Plan. I liked the Presentation from the PGYC, including the short right turn "boat" lane (beyond the commercial)to direct the boaters to the new ramps. Having said that, I am concerned with the amount of time it will take to complete it, where the money will come from and how much it will cost the taxpayers.... Also, where will the PEOPLE come from, if there is NO DEVELOPMENT! WE,THE PUBLIC OWN the parcels of land along Havens Lake Road and I would expect our council to do what is best for ALL OF THE Taxpayers of West Elgin. Sell the land to the developer who can USE it and collect taxes from these parcels, instead of paying to maintain them. IF the Municipality chooses to have a path for Golf Carts, my suggestion would be that the Municipality take responsibility and have a path/walking trail from Lakewood Trailer Estates, through the Municipal Trailer Park and down the old road that we used to use for the boats. Some golf carts continue to use that path, and it would keep the carts off the road and out of danger, both for them and motorists. We NEED the Seaside plan for Commercial Development at the lower part of Havens Lake Road. As a member of the community, a senior and a TAXPAYER, I want to be able to visit the marina and beach area, have a nice meal, cold beer, and walk & shop without having to move my car. There is absolutely no sense in having the commercial at the top of HLR, as shown in your plan. People coming to shop will turn around and leave. People going to the pub or the marina & beach will not make a special stop at the top of the road to tour the shops. Having shopping at the top of Havens Lake Road looks like a chopped up plan, separating Unique Shops from the Tourism area. Attached is an article from this weeks' The Lake Erie Beacon titled "Port Dover Puts Out The Welcome Sign" 10/09/2012 Page 2 of 2 If you have not seen it, please take a look and compare Port Dover "one of Ontario's Best kept secrets" to Port Glasgow "Diamond in the Rough". THIS COULD BE PORT GLASGOWH! Seaside has a Great Plan, let's get on with it and get a shovel in the ground. Thanks, Pam Piccinato 10/09/2012 Page 1 of 1 Norma Bryant From: Scott Gawley [sgawley @westelgin.net] Sent: September-07-12 9:06 AM To: Norma Bryant; Gary Blazak Subject: FW: development proposal R. Scott Gawley CGA Ad min istratorlTreasurer Municipality of West Elgin sgawleyQwestelgrn.net 519-785-0560 From: BARRY WISTOW [mailto:vbwistow @rogers.com] Sent: September-06-12 9:29 PM To: sgawley @westelgin.net Subject: Fw: development proposal ----- Forwarded Message ----- From: BARRY WISTOW<vbwistow @rogers.com> To: "scott.gawlew@westelg in.net" <scott.gawlew@westelgin.net> Sent: Sunday, September 2, 2012 3:39:10 PM Subject: development proposal I must state, in the strongest terms, my opposition to the additional request for more land to be developed at Furnival Road/marina entrance. The current land that has been purchased for development HAS NOT SEEN ANY progress beyond the purchase in all the time it has been owned. The claims by the company regarding jobs, housing purchasers and tax increase to the township are simply over stated. #1 where are the 300 tradesman coming from? certainly not from local area #2 public land MUST remain public #3 315 (minimally) cars associated ( as stated) from the development -- where and how can this corner handle that amount of traffic? this is for all intent and purpose a dead end road -- the traffic issues will be a nightmare #4 the detrimental affect on businesses in Rodney CANNOT be ignored. local people running their business will be out of work #5 315 housing units -- just who is going to by a property at this location? people who purchase these types of properties are accustomed to expanded service (amenities) there are none -- with literally thousands of properties -- cottages/all seasonal dwellings -- on the market in areas like Grand Bend why would someone purchase here? -- there is NOTHING OPEN in the area past 9PM! 10/09/2012 �ll�``.. ta-,e� �..- 7 gal��-� . �-•� r� -,-71CV4 6YA -7-')a7 U fir 4y n� -7-A-a, Page 1 of 2 Norma Bryant �-a From: communicate @amo.on.ca Sent: August-19-12 12:30 PM To: nbryant @westelgin.net Subject: Breaking News: AMO Submits Infrastructure Funding Priorities to Federal Government TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL August 19, 2012 The Board of the Association of Municipalities of Ontario has approved a submission to Infrastructure Canada that lays out the needs of Ontario's municipalities in a new federal Long- Term Infrastructure Plan. The AMO submission calls for a long-term investment program that would allow municipalities to plan capital works and ensure that local priorities are funded. These include. • A long term, ideally at least ten-year, program; • Funding allocations by province based on population and economic importance; • Dedicated portion of the funds to be directly for municipal infrastructure reflecting the fact that municipal governments are owners of the greatest portion of public infrastructure; and • Eligibility of all local priorities determined by municipal councils through long term municipal asset management planning. In approving the submission, AMO's Board noted the critical importance of municipal infrastructure as the foundation for economic and social development, environmental protection and quality of life and passed a resolution that articulates municipal priorities. This resolution is appended below and local councils are encouraged to support it or use it as a basis for their own resolutions to the federal and provincial governments. The submission will be provided to the federal government and posted to the AMO website in the near future. Resolution — Federal Long-Term Infrastructure Plan Whereas municipalities in Ontario are responsible for the majority of infrastructure in the province and that infrastructure is an investment in the economic, social and cultural development and the environmental protection of our communities; and Whereas the Government of Canada is developing a new Long Term Infrastructure Plan for federal support for infrastructure in Canada; and Whereas, despite increased investment in municipal infrastructure by municipal, provincial and federal orders of government in recent years, Ontario's municipalities still have a significant infrastructure deficit. Now, therefore, the Board of the Association of Municipalities of Ontario resolves that: Any new federal infrastructure support program must be long-term in its scope and horizon, ideally at least ten years, to help infrastructure investment partners tackle our 21/08/2012 Page 2 of 2 significant infrastructure needs; and That Ontario, as Canada's most populous province, should be allocated infrastructure support under any new federal infrastructure support commensurate with its population and economic importance; and That any new federal infrastructure support program must recognize the number and variety of infrastructure systems owned, managed and operated by municipalities in Ontario and the critical supports these provide to local communities and economies by providing for an exclusive municipal allocation in any new federal infrastructure support program; and That the priorities of local governments in Ontario, as defined by their long-term municipal asset management plans, must be recognized and eligible for direct federal support under any new federal infrastructure support program; and That those municipalities that have or will have comprehensive asset management plans in place at the time the Federal program is in effect should be considered immediately eligible for any new infrastructure program funding from the federal government. AMO Contact: Craig Reid, Senior Policy Advisor, email: creid @amo.on.ca, (496) 971-9856 ext. 334 21/08/2012 Thunder Bay & Area 500 Donald Street East 13 Thunder Bay,ON P7E 5V3 F Kchiappetta @thunderbay.ca 807-625-2686 August, 2012. Municipality of West Elgin P.O. Box 490 Rodney, ON NOL 2CO ATTENTION: Mayor Bernie Wiehle Dear Mayor Wiehle: On behalf of the Thunder Bay and Area Disaster Relief Committee, I am writing to request financial support to the Disaster Relief Fund to assist those affected by flooding this past spring. In the early hours of May 28,2012, more rain dropped in Thunder Bay and area in two hours than normally falls on the city the entire month of May causing extensive damage and flooding in many areas of the City. Throughout our neighbourhoods, several homes were flooded with sewage resulting in life-altering destruction. In the aftermath of this tragedy you could see massive piles of flood-damaged belongings strewn across front yards. Most heart-wrenching were the stories of overwhelming loss of property, family pictures and a place to call home. Although several weeks have passed, flood victims are discovering that the suffering caused by this disaster continues to impact their lives. While much of the cleanup has been completed, there are thousands of affected homeowners and businesses faced with the task of repairing the damage and restoring some normalcy. It is estimated that$15 to $20 million will be required to help our neighbours who are either without insurance or are under-insured. As a result of the flood, the Ministry of Municipal Affairs and Housing declared the region a "Disaster Area" which allowed the municipality to access provincial funds through the Ontario Disaster Relief Assistance Program (ODRAP). A Thunder Bay and Area Disaster Relief Committee has been formed and is spearheading the local fundraising effort. The Disaster Relief Committee is committed to Restoring Our Neighbours. This disaster is, without a doubt, a defining moment in our city's history but it's our ability to help our neighbours overcome this tragedy and create a positive outcome that will also leave a lasting mark. We are appealing to all municipalities in Ontario for assistance. Your financial contribution will make a huge difference in assisting victims of the flood in regaining their homes, their businesses and their lives. All donations will be matched 2:1 by the province—$1 becomes$3. As a community, we need to raise $5 million to help those affected by the flood. Not only is your support appreciated, it's essential to helping us meet this goal. Donations can be mailed to the Disaster Relief Office, 500 Donald St. E. Thunder Bay, ON P7C 5K4. Sincerely, Lynn Peterson Co-Chair, Thunder Bay and Area Disaster Relief Committee RESTORING OUR NEIGHBOURS 14 D R I N K N WATER + St. Clair ' UPPER THAMES RIVER SOURCE PROTECTION onservation �F,�� ° ACT FOR CLEAN WATER Thames - 5ydenham and Region c/o Upper Thames River Conservation Authority 1424 Road, London, ON, N5V 589 August 20, 2012 Municipality of West Elgin P.O Box 490 22413 Hoskin Line Rodney, ON NOL 2CO Attention: Norma Bryant, Clerk Dear Norma Bryant: Re: Notice under O. Reg. 287/07 Source Protection Plan Preparation for Drinking Water Source Protection in the Thames-Sydenham Source Protection Region Further to the consultation package sent to your attention in March, the Thames-Sydenham and Region Source Protection Committee (SPC), through consultation with municipal staff, sector experts and ministry staff, has prepared the Draft Proposed Source Protection Plan (DVD enclosed). While developing this draft plan, the SPC considered comments received during pre-consultation. The draft plan has now been posted for public consultation until September 26, 2012. This letter offers notice, as is required by the Clean Water Act. It provides you with a copy of the Draft Proposed Source Protection Plan and accompanying Explanatory Document (containing the Committee's rationale policies contained in the Source Protection Plan). The attached notice includes the details on four public meetings which are being held throughout the region. The Source Protection Committee worked hard to create a balance between the important goal of protecting our municipal supplies of drinking water and the burden this would create on municipalities and other implementers. In general, for existing activities that are a significant risk, the approach was to manage the risk through the use of Risk Management Plans and Prescribed Instruments. This allows the activities to continue while managing the risk such that the activity is no longer a significant threat to the drinking water source. For future activities that would create a new significant risk, generally the approach was to prohibit this activity in those vulnerable areas where it would be a significant threat. Whenever possible, where other agencies have mechanisms in place that adequately address the significant threats, these mechanisms were used to reduce duplication. If additional policies were needed, these were developed to complement existing mechanisms. Lower Thames Valley Conservation Authority St.Clair Region Conservation Authority Upper Thames River Conservation Authority 100 Thames Street,Chatham,Ontario, 205 Mill Pond Cres., Strathroy,Ontario, 1424 Clarke Road,London,ON N7L 2Y8 N7G 3P9 N5V 5139 phone 519-354-7310,fax 519-352-3435 phone 519-245-3710,fax.519-245-3348 phone 519-451-2800,fax 519-451-1188 http://www.sourcowateri)rotection.on.ca/ DRINKING WATER—` g-`oSn_sCeraviartion t l - `" SOURCE PRQTECTI0 a` UPPER T> S> R .,_,��s AC T FOR CLEAN WATER f' We invite comments on the Draft Proposed Source Protection Plan from all municipalities during this public consultation period. As outlined in the attached notice, comments are due on or before Friday September 26t", 2012 addressed to: Chris Tasker, Source Protection Project Manager c/o Upper Thames River Conservation Authority 1424 Clarke Road London, ON, N5V 5B9 taskerc @ thamesri ver.on.c a We look forward to receiving your input on this important initiative to protect Drinking Water Sources in the Thames-Sydenham and Region. Yours Sincerely, Thames-Sydenham and Region Source Protection Committee Bob Bedggood, Chair Source Protection Committee Enclosure: Notice DVD i� Lower Thames Valley Conservation Authority St.Clair Region Conservation Authority Upper Thames River Conservation Authority 100 Thames Street,Chatham,Ontario, 205 Mill Pond Cres., Strathroy, Ontario, 1424 Clarke Road,London,ON N7L 2Y8 N7G 3P9 N5V 5159 phone 519-354-7310,fax 519-352-3435 phone 519-245-3710,fax.519-245-3348 phone 519-451-2800,fax 519-451.1188 httip://www.sourcewaterprotection.on.ca/ DRINKING WATER d2 Sta Clair � '�� , - -UPPER MAIM RIVER SOURCE PROTECTION `*onservat®on p, = ACT FOR CLEAN WATER r Draft Proposed Source Protection Plan Thames-Sydenham and Region Source Protection Region The Thames-Sydenham and Region Source Protection Committee invites the public to review and comment on the Draft Proposed Source Protection Plan for the region. The Draft Proposed Source Protection Plan contains policies which address activities regarded as significant threats to municipal sources of drinking water, or that could become significant threats in the future. These policies will help ensure the activities do not pose a risk to municipal drinking water sources. There are a number of ways to access the Draft Source Protection Plan: • Online at www.sourcewaterprotection.on.ca • Hard copies are available at the following locations: • St. Clair Region Conservation Authority office, 205 Mill Pond Cr., Strathroy (8:00 am to 5:00 pm, Mon. — Fri.) • Wallaceburg Municipal Office, 786 Dufferin Ave., Wallaceburg (8:30 am to 5:00 pm Mon. - Fri,) • Sarnia City Hall, 255 North Christina Street, Sarnia, ON N7T 7N2 (8:30 am to 5:00 pm, Mon. - Fri.) • Upper Thames River Conservation Authority, 1424 Clarke Road, London, ON N5V 5B9 (8:30 am to 4:30 pm, Mon.- Fri.) • Customer Service Desk, Oxford County Administration Building, 21 Reeve Street, Woodstock (8:00 am —5:00 pm, Mon.- Fri.) • Perth County Clerk/Deputy Clerk's Office, Main Floor, County Court House, 1 Huron St., Stratford (8:30 am —4:30 pm Mon.- Fri.) • Lower Thames Valley Conservation Authority Office, 100 Thames Street, Chatham (8:30 am to 4:30 pm, Mon. — Fri.) To obtain a DVD that contains the Draft Proposed Source Protection Plan and supporting documents, please contact Deb Kirk at 519-451-2800 ext. 256. To review the Draft Source Protection Plan with staff, attend a public meeting. Drop in anytime between 3:00 pm and 7:00 pm. September 11, 2012 - Clearwater Arena, 1400 Wellington St., Sarnia September 12, 2012 -Thorndale Public Library, 21790 Fairview Road, Thorndale September 18, 2012 - 1/3rd Hall, St. Marys Pyramid Recreation Centre, 317 St. James Street, St. Marys September 20, 2012-Council Chambers, Chatham-Kent Civic Centre, 315 King Street, Chatham To comment in writing send your comments by September 26, 2012 to: Thames-Sydenham and Region Source Protection Committee c/o Chris Tasker, Source Protection Project Manager, Upper Thames River Conservation Authority, 1424 Clarke Road London, ON, N5V 589,taskerc@thamesriver.on.ca - Fax:519-451-1188 For / information t f I / Ministry of Natural Ministere des Richesses Resources naturelles 5 Office of the Minister Bureau du ministre Room 6630,Whitney Block Edifice Whitney,bureau 6630 =ZEMO L 99 Wellesley Street West 99,rue Wellesley Ouesi Ontario Toronto ON V17A 1W3 Toronto(Ontario) M7A 1W3 Tel:416-314-2301 Te1.:416-314-2301 Fax:416-314-2216 Te1ec.:416-314-2216 MNR4825MC-2012-1615 AUG 1 6 2012 Mayor Bernie Wiehle Deputy Mayor Mary Bodnar Councillor Norm Miller Councillor Dug Aldred Councillor Richard Leatham The Municipality of West Elgin 22413 Hoskins Line PO Box 490 Rodney ON NOL 2CO Dear Council: Thank you for your letter regarding the new Licence Automated System for hunting and fishing licences. Jeff Yurek, MPP for Elgin-Middlesex-London, has also brought your concerns to my attention. I appreciate the opportunity to respond and regret the delay. It is unfortunate that there have been difficulties for your local outdoors sports store in meeting the requirements for the new system. As Minister, I've made it a priority to encourage wide use of the system because it makes licences more accessible to clients. The new automated system offers new ways for anglers and hunters to get their licences. They can go online and print their own licence from the comfort of their home, call our automated phone line or get their licence over the counter at a ServiceOntario Centre or a private issuer. I'm pleased that the ServiceOntario in Rodney is interested in issuing fish and wildlife licences and ministry staff in our Aylmer District would welcome the opportunity to walk Council through the steps that are required to become a licence issuer. have noted your frustration with our policy that requires the name of an authorized individual issuer on behalf of a corporation. I understand your frustration; however, we are obliged to follow legal requirements. I encourage ServiceOntario to work with Shelley Fleming, Support Services Officer in our Aylmer District, to resubmit the application for appointment. Shelley can be reached at (519) 773-4717 or at shelley.flemingta'-Ca ...2 -2- Information on how to buy licences and enter wildlife draws is available on our website at www.ontario.caloutdoorscard. Clients making purchases online or by telephone must allow time for licence(s) and game seal(s) to reach them. Wild Turkey licences purchased online are mailed within three business days and those purchased by telephone are mailed the next business day. A list of ServiceOntario and outside issuers is kept current on our website. If you have any further questions or comments about the Licence Automated System please contact Harry Taylor, Manager, Licence Improvement Project, at (705) 755-1802 or harry.taylora-ontario.ca. have also noted your comments that the licensing system was offered to a U.S.-based company. The decision to select Active Outdoors as the developer and vendor for the new licensing system was based on a fair and competitive procurement process. We are required by trade regulations to offer U.S. and Canadian companies the opportunity to bid on Ontario government contracts. Thank you again for writing, and please accept my best wishes. Sincerely, f 9 / Michael Gravelle Minister of Natural Resources c: Premier Dalton McGuinty Jeff Yurek, Elgin-Middlesex-London Shelley Fleming Harry Taylor r FAM 375 Thomas Street, Unit 1l(J 3� ,1. Ingersoll,ON N5C QB1 Phone:519-485-1414 E-Mail:info@intech-solar.com Clean Energy Inc. Website:www.intech-solar.com August 20, 2012 Norma Bryant Municipality of West Elgin 22413 Hoskins Line, Box 490 Rodney, ON NOL 2C0 Dear Ms. Bryant, Intech Clean Energy is planning a second solar project in the town of Rodney, ON. The 450kW AC ground-mounted solar facility is to be located at the end of Flora Street on the parcel of land owned by Intech. The first public meeting will take place on September 27 from 6:00-8:00 at the Rodney Recreation Centre. We invite you to attend to learn more about the project and provide your feedback. In this package, I have included the following: • Draft Project Description Report • Municipal Consultation Form • Notice of Proposal • Notice of First Public Meeting Intech will provide further reports and studies prepared as they become available. We look forward to working with the Municipality of West Elgin on this project. Sincerel2:ld Administrative Assistant Intech Clean Energy Inc. r ecd Description Report (DRAFT) Intech Clean Energy; Intech number I m Rodney 2 3 DRAFT ABSTRACT A 450 kW AC Solar Electricity Generation Facility K Located Flora Street, Rodney, Ontario, NOL 2CO [laen Energy inr. Intech Clean Energy Inc. 375 Unit#1 Thomas Street Ingersoll, Ontario, Canada August 2012 N5C O131 Rev. 1 Intech Clean Energy Inc. Table of Contents TheGreen Energy Act...........................................................................................................................................3 OPAFIT Program...................................................................................................................................................3 1.0 General i nformation......................................................................................................................................4 1.1 Name of the Project and Applicant......................................................................................................4 1.2 Project Location.........................................................................................................................................4 1.3 Description of Energy Source,Nameplate Capacity,and Class of Facility.............................5 1.4 Contact Information.................................................................................................................................5 1.5 Other Approvals Required.....................................................................................................................6 1.6 Federal Involvement................................................................................................................................6 2.0 Project Information.......................................................................................................................................7 2.1 Facility Components.................................................................................................................................7 2.2 Project Activities........................................................................................................................................8 2.3 Project Location Map.............................................................................................................................10 2.4 Land Ownership...................................................................................................................................... 10 3.0 Potential Negative Environmental Effects.......................................................................................... 11 3.1 Cultural Heritage (Protected Properties,Archaeological and Heritage Resources) .....11 3.2 Natural Heritage...................................................................................................................................... 11 3.3 Water Bodies............................................................................................................................................11 3.4 Air,Odour,Dust....................................................................................................................................... 12 3.5 Noise............................................................................................................................................................ 12 3.6 Land Use and Resources....................................................................................................................... 12 3.7 Provincial and Local Infrastructure................................................................................................. 12 3.8 Public Health and Safety...................................................................................................................... 13 3.9 Areas Protected under Provincial Plans and Policies............................................................... 13 4.0 Project's Social and Environmental Benefits.................................................................................... 14 Figures.................................................................................................................................................................... 15 Intech number 1 -Rodney 2 Draft Project Description Report 2 Intech Clean Energy Inc. The Green Energy Act On February 23, 2009 Ontario's Green Energy Act was introduced in the Ontario legislature. The purpose of this act is to create green jobs, encourage energy conservation and expand the amount of renewable energy production throughout Ontario. OPA FIT Program Ontario's Feed-in Tariff or FIT Program is North America's first comprehensive guaranteed pricing structure for renewable electricity production. It offers stable prices under long-term contracts for energy generated from renewable sources. The FIT Program was enabled by the Green Energy Act. It is the Ontario Power Authority's responsible for implementing the program. By encouraging the development of renewable energy in Ontario, the FIT Program will boost economic activity and the development of renewable energy technologies, create new green industries and jobs and help Ontario phase out coal-fired electricity generation by 2014. For more information about the FIT Program: hft ://fit. owerauthorit .on.ca/ Intech Clean Energy is currently involved with a variety of FIT applications in addition with the application for our proposed 450 kW AC generating facility. Intech number 1 -Rodney 2 Draft Project Description Report 3 Intech Clean Energy Inc. 1 .0 General Information Intech Clean Energy Inc. is a well-established leader in the renewable energy sector around the globe. We specialize in solar electric facilities as well as large biomass facilities. In Europe and Ontario alike, Intech is involved with a variety of community projects. This ground mounted solar project in Rodney will supply clean electricity to the community and surrounding areas. The design details for the Project will be explained extensively in future reports that must be generated as required by the MOE and MNR's Renewable Energy Approval (REA) process. The following project description report has been generated to inform the public, local government, local agencies, provincial agencies, and First Nation/Aboriginal communities about a solar electricity generation facility located in Rodney, Ontario. 1.1 Name of the Project and Applicant - Project: Intech number 1 - Applicant: Intech Clean Energy Inc. - Owner of property: Intech Clean Energy Inc. 1.2 Project Location OPA's FIT program has project location requirements for renewable energy generation facilities. These requirements must be met in order to ensure that the proposed land is being used accordingly. Intech Clean Energy Inc. has purchased the 2.14 acre parcel of land on Flora Street, Rodney, Ontario, NOL 2CO, west of Rodney's downtown core, to build the proposed Class 3 solar facility. The subject property is zoned as residential and is suitable for this type of renewable project. A summary map of the location is available in Figures 1 to 3. The site is located close to Hydro One's electrical distribution system to ensure low interconnection costs. - Address: Flora Street, Rodney, Ontario, NOL 2CO, Canada - Legal description of lot: 0 Flora wls PLAN 202 PT LOT 31 PT LOT 35 REG 2.14AC 218.00FR D - Longitude and Latitude (in Degrees): 42.564176, -81.684412 - Municipality: West Elgin Intech number 1 -Rodney 2 Draft Project Description Report 4 Intech Clean Energy Inc. - County: Elgin - Summary map: see Figure 3 - Site control status: Owned by Intech Clean Energy Inc. - Zoning: residential - Agricultural Land Class: Unclassified/Build up areas - Aboriginal Communities within 50km of site: o Chippewas of the Thames First Nation o Walpole Island First Nation o Caldwell First Nation o Oneida Nation of the Thames o Delaware Nation Moravian of the Thames o Munsee-Delaware Nation Conservation Authority: Lower Thames Valley Conservation Authority - Total area of land covered by the project location: 2 acres Total area of the property: 2.14 acres 1.3 Description of Energy Source, Narneplate Capacity, and Class of Facility - Sources of energy: • renewable: sun • non-renewable: none - Total nameplate capacity: 518.4 kW DC 1450 kW AC - Class of solar facility: 3 - Model of solar module: crystalline technology 1.4 Contact Information Dr. Ing. Hansjorg Vollmer, CEO Intech Clean Energy Inc. 375 Thomas St. Unit 1 Ingersoll, ON N5C OB1 (T) 519-485-1414 Intech number 1 -Rodney 2 Draft Project Description Report $ lntech Clean Energy Inc. (F) 519-485-1411 (C) 519-532-1524 (E) intechontarioaexecu link.com Website: www.intech-solar.com -1.5 Ogler Approvals required MNR and MTC: The project will need approvals from MNR and MTC. Municipal buildin-q permit: Since there is no building needed to house the equipment, no building will be erected. So a municipal building permit is not applicable. Hydro One distribution system. A contract for connecting the solar plant to the Hydro One distribution system will be required. The treatment of the connection request is currently in progress. OPA FIT Program: A contract with OPA under the FIT Program was established for this project: - FIT Reference Number: FIT-FUW3ZXZ - Contract Identification Number: F-002250-SPV-130-505 Other: A water assessment and a noise study will be completed on the property. 1.6 Federal involvement Beside of the assessments from MNR and MTC no further federal approvals are needed, lntech number 1 -Rodney 2 Draft Project Description Report 6 Intech Clean Energy Inc. 2.0 Project Information 2-1 Facility Components The technology being utilized in this project has been used for decades and is very reliable during daylight hours. The solar electric generating facility will consist of photovoltaic (PV) panels installed on a fixed racking structure. Panels produce direct current (DC) electricity, which is converted to alternating current (AC) electricity by means of a series of inverters. The produced 600V medium voltage electricity will be metered on the facility and transformed to 27.6 kV to match the line voltage which the facility is connected to. As required by the FIT Program, 60% of the equipment and services will be manufactured and produced in Ontario. General specifications Details Nameplate Capacity 518.4 kW DC 1450 kW AC Output 730 MWh 1 year The FIT contract is a guaranteed contract with the project owner and the OPA for 20 Estimated Life of Facility years, be that as it may there is a 25-year warranty on the PV modules and the life expectancy of solar electric generating facilities is 35-40 years. Solar modules specifications Details Make Sovello Model SV-P-240 Nameplate capacity 240 W Total nameplate capacity 518.4 kW Size 1.65 m2 Dimensions 1650 x 992 x 50 mm Number of modules 2 160 Weight 19.8 k InVerteet specifications Details Make Kaco Model XP10U - H6 Nameplate capacity 10 MAC Total nameplate capacity 450 kW AC Dimensions (H 1 W/ D) 27.2 x 16.5 x 7.9 in. (690 x 420 x 200 mm Number of inverters 45 Intech number 1 -Rodney 2 Draft Project Description Report 7 Intech Clean Energy Inc. Weight 40 k (88 lbs) Ancillaries specifications Details Roads No access roads on this site Local Distribution Company Hydro One Transformer Station where Feeder is St. Thomas T.S. DESN 2 connected to Feeder 11 M10 Connection Voltage/Phases 27.6 kV13Phase GPS Coordinates of Connection Point 42.564176, -81.684412 Transformer Intech owned grid transformers: 3 x 150 kVA—600V:27.6kV • Solar plant meter(600V) Metering , Meter for service in building 600V La down areas None Storage infrastructure None Buildings None Water crossings None 2.2 Project Activities The construction, operation and decommissioning phases of the project are described briefly below. Each of these activities will have their own report that describes them in further detail. Construction/ Installation: Actwty . Description The perimeter of the project location, racking layout and access Surveying point to the project will be identified in a property survey. Since the property was used for agriculture there is no existing infrastructure that is needed to be located. Site Preparation Minimal site preparation is typically required due to the natural attributes of the site. Road Construction There will be no access roads on this site. Galvanized steel posts will be rammed into the earth to an Installation of approved depth. Upon the completion of a row of rammed posts Structural Support the fastening of aluminum mounting beams will start. Once the and Solar Panels beams on the given row are installed and inspected for quality the installation of solar panels can begin. Electricians can then connect the solar panels in their designated series. All DC wiring for array and sub-array aggregation shall be run DC Cabling along the array structural supports and attached appropriately. The inverters will be placed next to the modules area. Underground AC wiring will be used to interconnect the AC Cabling inverters with the meter base. From the meter base the AC wiring to the distributions stem will be above ground. Intech number 1 -Rodney 2 Draft Project Description Report g Intech Clean Energy Inc. The entire facility will be fenced and secured with the installation Gates and Fencing of a 6' fence. The project will have a lockable gate with a minimum width of 10'. Construction debris will be collected and disposed of at an Clean Up & approved location. All construction equipment and vehicles will Reclamation be removed from the construction areas. Keeping the site clean will be encouraged daily to minimize the amount of cleaning that will be needed upon ro'ect completion. Operation /Use. The renewable energy generation facility will operate 365 days a year and will produce electricity during daylight hours. The performance of the facility is monitored from a remote location, which means there is no need for on-site employees. The solar farm will be remotely checked daily by Intech Clean Energy staff. Data of electricity production is sent every day via a web portal. The detection of a panel or an inverter defect causes sending of a warning to Intech Clean Energy. A skilled electrician, located near the site, will be hired to maintain the site. He will be involved in the project from the construction phase in order to know all the elements of the facility. He may intervene in case of failure or problem, and if necessary, contact the authorities or suppliers to solve the problem. Activity Description Expected Operation Date -July 7, 2014 On-Site Employees Zero Periodical Inspection & Monitoring of the inverters will be done remotely via Maintenance the internet by Intech Clean Energy Inc. Cleaning of Panels Not necessary Fuel Consumption None Waste None Noise emissions Noise emission is according to the Noise emission study within the limits of the residential zoning. No contaminants discharge to the air will occur during Air emissions construction, operation or decommissioning of the facility. Disposal for any toxic or No toxic or hazardous materials will be used or hazardous materials generated during construction, operation or decommissioning of the facility. Sewage management No sewage will be generated during construction, operation or decommissioning of the facility. Water-tatting from No water will be taken from groundwater or surface groundwater or surface water water. Intech number 1 -Rodney 2 Draft Project Description Report 9 Intech Clean Energy Inc. Decommissioning All decommissioning and restoration activities will adhere to the requirements of appropriate governing authorities, and in accordance with all federal, provincial, and local permits. The decommissioning and restoration process comprises the following: • Removal of above ground structures • Removal of below ground structures • Re-vegetation and seeding All land will be returned to its original state. Major Proiect Phases and Schedule Milestone Date FIT Application May 26, 2011 FIT Contract July 7, 2011 Consultation May 2012 - January 2013 First Public Meeting September 2012 Final Public Meeting January 2013 REA Approval November 2013 Start of Construction March 2014 Commercial Operation Date July 7, 2014 Decommissioning July 7, 2034 2.3 Project Location Map See Figure 3. 2.4 Land Ownership Intech Clean Energy Inc. owns the 2.14 acre parcel of land on Flora Street, Rodney, Ontario, NOL 2CO. Legal description of property: 0 Flora w/s PLAN 202 PT LOT 31 PT LOT 35 REG 2.14AC 218.00FR D Intech number 1 -Rodney 2 Draft Project Description Report 10 Intech Clean Energy Inc. 3.0 Potential Negative EnviranmenW Effects In the REA regulation, a reference to a 'negative environmental effect' is a reference to a negative effect that will be caused or that might reasonably be expected to be caused to the environment. 3.1 Cultural heritage (Protected Properties, Archaeologicai and Heritage Resources) The proposed site is a residential zoning. A Cultural Heritage Self-Assessment following the guidelines from MTC on this subject will be conducted on the property. This Cultural Heritage Self-Assessment will allow determining if: - there is a protected property at the project location, an Archaeological Assessment is required, - an Heritage Assessment is required, the project location is located on a parcel of land abutting a protected property. Written summaries of these self-assessments will be made available to the public. If it appears that there is a possibility of impacting archaeological resources, an archaeological assessment will be conducted. The archaeological assessment report is to be submitted to MTC for review. If known or possible heritage resources have been identified on the property, a heritage assessment will be conducted. The heritage assessment report is to be submitted to MTC for review. 3.2 Natural Heritage From an initial walk-about it was noticed that there are no particular cultural or natural heritage in the immediate area of the facility. A Natural Heritage study will be completed on this property to determine, among other things, if there are any species at risk located on or around the property. If the fieldwork from the study does prove this true, then the concluding report will show how we will minimize the effect that the project will have on these species. 3.3 Water Bodies From an initial walk-about it was noticed that there are no bodies of water in the immediate area of the facility. This does not conclude that this property is not in the middle of a floodpiain of any sort of drainage features. A natural heritage study and a water assessment will be completed by a third party. These studies will determine if the project location is within the vicinity of a water body. If there is a Intech number 1 -Rodney 2 Draft Project Description Report ii Intech Clean Energy Inc. water body then the study will show how to mitigate the impact of installing a renewable energy facility in this location. No storm water facilities will be constructed. The topography of the site, as well as the existing vegetation (grass), will be preserved in order to minimize the impact of the solar farm on storm water management and to maintain existing natural drainage patterns. 3.4 fair, Odour, Dust The solar plant has no moving parts; there is no means of consuming air in any possible manner. Since the field will be covered with grassland, after the construction stage no dust development is possible. No contaminants discharge to the air will occur during construction, operation or decommissioning of the facility. 3.5 Noise During construction of the Project there will be noise created from the laborers, one bobcat and delivery. Once the facility is fully operational the only noise that will be generated will come from the inverters and the transformers. For the design details of this particular project the inverters and transformers will be located inside electronic shelters, which will minimize their noise output. A noise study on the inverters and transformers will be completed as part of the REA process. 3.6 Land Use and Resources Installation of the facility will result in a change to the local landscape. This may be perceived as a negative environmental effect. Visual barriers (green plants along the fencing) will be considered, if necessary, and will be reviewed based on viability and effectiveness. There is no road work involved. The solar panels are fixed on poles which can be easily removed at the decommissioning stage. The public meetings will help to detect the negative effects on local interests and infrastructures, which will have to be mitigated. 3.7 Provincial and Local Infrastructure The only infrastructure needed is the grid connection to Hydro One. Since there is no cleaning of the panels, no water connection or sewage pipes will be required. The traffic to the site is only for maintenance purpose (twice a month). The existing road is sufficient to access the property. Approximately six lorries are needed to deliver the material during the construction phase. The existing traffic will not be disturbed. Intech number 1 -Rodney 2 Draft Project Description Report 12 Intech Clean Energy Inc. Installation of the facility will result in a potential risk to the public and facility, should trespassing on site occur, Public access to the facility will be prevented through the use of fences, gates and any other necessary security procedures. To date no hazardous effects from photovoltaic installations for mankind are known. 3.9 Areas Protected under Provincial Plans and Policies The project is not located in a protected area. The project location is outside of the Oak Ridges Moraine, the Niagara Escarpment, the Greenbelt Protected Countryside and the Lake 5imcoe watershed. There are no provincial parks or conservation reserves within the project location and 120 meters surrounding areas (Renewable Energy Atlas, MNR). There are no regulated areas or valleylands within the project location and 120 meters surrounding areas (Lower Thames Valley Conservation Authority). Intech number 1 -Rodney 2 Draft Project Description Report 13 Intech Clean Energy Inc. 4.0 Project's Social and Environmental Benefits Benefit Description Currently in Ontario electricity generated by solar, wind, or biomass only accounts for 1% of the Energy Resource Diversity provinces total electrical generation. By investing in a form of renewable energy the Ontario Government supports the partial replacement of fossil energy sources. During the construction of the Facility, local Stimulate The Local Economy businesses will be hired to install the technology needed to make the Facility run properly. Educate Public About Solar This Facility can be used as an educational tool Power to inform school students and the public about solar power technology. Once fully operational the Facility will emit zero pollutants into the environment. This will help to Improve Environmental Quality decrease the likelihood of global warming, smog accumulation, and will improve living qualities for enerations to come. Intech number 1 -Rodney 2 Draft Project Description Report 14 t� �t " vlMl of 0 y p ba � YsON ��,�n�J��' f A �p a Pel 3e3 20 s - a,'g` , -B *IJU io jo CL - 3 c 5 T C p u K o CL LM r ^ 1�. U_ v $ L) � » b � G �7� � ® � 7 � CL » s zli ' - � § �- � � � \ ƒ k ■ � $ ` R f ƒ � ® s » » y - .. « . CODd��—��§ : / t CL « e , & \ o k ' � @ CL 77 , E. ■ c � t & a. t ] 2R � �Z m v N N tJ 'b 9 C T y six tC0 t� r� O m of O Lo wyyj sG v mm 25 Z Q,ZL LL r 4 Q J Q'H J N Q. fl. O5 rg E x b m SQ m cps O Ln A L �R• P i a . - a t.� r , r�+ v y Q vN 44 C. G Td C .o CL ITS CL Ck d)j W C c (U [i E N u CD O CL a+ �1 LL C m co y - �a z n ° FOo` G T a EN > 5 10 ON b 0. LL JiN Qqpp E O 0. E m c y O 3 ss. E N .. , ch h CL z _ O 0. ys_ t C � � E u�1 5 0 N (k) m U gn U3 a CL a� v tz � C � a+ = t d ar S O E L O O N 4) r w O d V RL .O d N co C Y V LU Q� w C O cn C a L 0 L y4) C O ,F N 4) O A� 0 CL N c c 7 In CU O o a�i i!7 E U Q1 '' � C O ra P u$ LL cT cl Appendix 4. Consultation For Municipalities, Local Authorities Renewable Energy Approval Ontario Consultation Form: municipalities, local authorities ss. 18(2) Ontario Regulation 359109 Ce fofmulaire est disponible en frangais Ministry of the Environment PART A: TO BE COMPLETED BY THE APPLICANT BEFORE SUBMITTING TO MUNICIPALITY OR LOCAL AUTHORITY Section 1 - Project Description 1.1 -Renewable Energy Project Project Name(Project identifier to be used as a reference in correspondence) Intech number 1 - Rodney 2 Project Location Same as Applicant Physical Address? ❑ yes © No(If no,please provide site address information below) Civic Address-Street information(includes street number,name,type and direction) Unit Identifier(i.e.apartment number Flora Street, Rodney, Ontario, NOL 2CO3 Canada Survey Address(Not required if street Information is provided) Lot and Conc.: Part and Reference: used to indicate location within a subdivided used to indicate location within unorganized territory,and consists of a part and township and consists of a lot number and a a reference plan number indicating the location within that plan. Attach copy of concession number. the plan. Lot Conc. Part Reference Plan PT LOT 31 PT LOT 35 PLAN 202 Location Information(includes any additional information to clarify physicallocation)(e.g.municipality,ward/township) Municipality: West Elgin, County: Elgin Geo Reference(e. .southwest corner of props Map Datum Zone Accuracy Estimate Geo Referencing UTM Easting UTM Northing Method 09/05/2004 DigitalGlobe, _81.684412' 42.564176° GeoE e Project Phasing outline construction,operation and decommissionin activities Construction of the solar facility is scheduled to start in March 2014 and to be completed in June 2014. The commercial operation date is July 07, 2014. The decommissioning date is July 07, 2034. 194 Technical Guide to Renewable Energy Approvals 1.2-Environmental Context Describe any negative environmental effects that may result from engaging in the project(consider construction, operation and decommissioning activities.) During construction of the project there will be noise created from the labourers, one bobcat and delivery. Once the facility is fully operational, the only noise that will be generated will come from he transformers and inverters. Since the facility will be located on an agricultural land zoned residential area, no vegetation will be destroyed. Surface water runoffs won't be changed. Public health and safety won't be endangered at any time. Propose early avoidance/prevention/mitigation concepts and measures. To mitigate noise emissions, the transformers will be placed in accordance with the Noise Study. The noise generated from inverters is minor. The inverters will be placed in accordance with the Noise study. After installation, original prairie seeds will be used to grass the facility area. 1.3-Renewable.Ener " G.enerationfaelli Type of Facility 1 Operation fsetect at/that apply&complete all appropriate sections} ❑ Wind Facility(Land Based) ❑ Biofuel Facility ❑ wind Facility(Off-Shore) © Solar Photo Voltaic Facility ❑ Biogas Facility(Anaerobic Digesters) ❑ Other Describe: ❑ Biomass Facility(Thermal Treatment) ❑ Class(If applicable): Name Plate Capacity Expected Service Area Total Area of Site(hectares) 518.4 kWp Generation 450 kW AC 730 MWhlyear 2 acres (0.81 ha) 2.14 acres (0.87 ha) Provide a description of the facilities equipment or technology that will be used to convert the renewable energy source or any other energy source to electricity. Photovoltaic panels produce electricity(direct current) by absorbing photons from sunlight. This direct current is converted into alternating current (AC) by the inverters. It is then introduced into he public grid, after passing through a transformer to match the line voltage. 1.4—Renewable Energy Generation Activities Describe the activities that will be engaged in as part of the renewable energy project Maintenance of inverters and transformers, checking the water management, grass cutting and evaluation of the monitored data (continuous monitoring of facility performance). Section 2 — Supporting Documents 2.1—Requirement Name of Draft documents distributed for Date available to Municipal or consultation Local Authority Contact DRAFT Project Description Report Draft Project Description Report-Intech number 1 August 2012 DRAFT Design and Operations Report October 2012 Appendices 195 DRAFT Construction Plan Report October 2012 DRAFT Decommissioning Plan Report October 2012 List of other Documents Natural Heritage Assessment November 2012 Water Assessment November 2012 Archaeological Assessment November 2012 Noise Study November 2012 Consultation Report January 2013 Location where written draft reports can be obtained for public Inspection(physical location for viewing and the applicants project website if one is available): www.intech-solar.com Section 3—Applicant Address and Contact Information 3.1 -Applicant Information(Owner of project/facility) Applicant Name(legal name of individual or organization as evidenced by legai documents) Business Intech Clean Energy Inc. Identification Number 82566 3263 Business Name(the name under which the entity is operating or trading-also referred to as ® trade name) same as Applicant Name Civic Address-Street information(includes street number,name,type and direction) Unit identifier(i.e. 375 Thomas Street apartment number) Ingersoll, ON, N5C OB1 Unit 1 Survey Address(Not required if Street Information is provided) Lot and Conc.: Part and Reference: used to indicate location within a subdivided used to indicate location within an unsubdivided township or unsurveyed township and consists of a lot number and a territory,and consists of a part and a reference plan number indicating the concession number. location within that plan. Attach copy of the plan. Lot Conc. Part Reference Plan nne pali ty County/District Province/State Country Postal Code rsoll Oxford Ontario Canada N5C O131 196 Technical Guide to Renewable Energy Approvals PART B: TO BE COMPLETED BY THE MUNICIPALITY OR LOCAL AUTHORITY Section 4-Municipal or Local Authority Contact Information(check the one that applies) Local Mun€cipal€ (include each local municipality in which roject location is situated) ❑ Yes ❑ No Name of Address Phone Clerk's Name Clerk's Phone/Fax E-Mail Address Municipality Upper Tier Municipality(include each upper tier municipality in which project location is situated) ❑ Yes ❑ No Name of Address Phone Clerk's name Clerk's PhonelFax E-Mail Address Municipality Local roads area(include each local roads area in which project.location is situated) ❑ Yes ❑ No Name of local Address Phone Secretary- Secretary- E-Mail Address roads board treasurers Name treasurer's Phone/Fax Board Area(include each hoard area in which project location is situated) ❑ Yes ❑ No Name of Local Address Phone Secretary's name Secretary's E-Mail Address Service Board Phone/Fax Section 5: Consultation Requirement 5.1 Project Location Provide comment on the project location with respect to infrastructure and servicing. 5.2—Project Roads Provide comment on the proposed ro'ect's plans res actin ro osed road access. Identify any issues and provide recommendations with respect to road access Provide comment on any proposed Traffic Management Plans Appendices 197 Identify any issues and provide recommendations with respect to the proposed Traffic Management Plans 5.3—Municipal or Local authority Service Connections Provide comment on the proposed project plans related to the location of and type of municipal service connections, other than roads. Identify any issues and provide recommendations with respect to the type of municipal service connections,other than roads. 5.4-Facill .tither Identify any issues and recommendations with respect to the proposed landscaping design for the facility Provide comment on the proposed project plans for emeMency management procedures 1 safety protocols. Identify any issues and recommendations with respect to the proposed emergency management procedures 1 safety protocols. Identify any issues and recommendations with respect to any Easements or Restrictive Covenants associated with the Project Location 5.5 Project Construction Identify any issues and recommendations with respect to the proposed rehabilitation of any temporary disturbance areas and any municipal or local authority infrastructure that could be damaged during construction. 198 Technical Guide to Renewable Energy Approvals Identify any issues and recommendations with respect to the proposed location of fire hydrants and connections to existing drainage,water works and sanitary sewers Identify any issues and recommendations with respect to the proposed location of buried kiosks and above-grade utility vaults Identify any issues and recommendations with respect to the proposed location of existing and proposed gas and electricity lines and connections Provide comment on the proposed project plans with respect to Building Code permits and licenses. Identify any issues and recommendations related to the identification of any significant natural features and water bodies within the municipality or territory. Identify any issues and recommendations related to the identification any archaeological resource or heritage resource. Appendices 199 NOTICE OF A PROPOSAL by Intech Clean Energy to Engage in a Renewable Energy Project Project Name:Intech number 1 -Rodney 2 Project Location: Flora Street,Rodney,Ontario,NOL 2CO,Canada Dated at RodneyMest Elgin this the 17'"of August 2012 Intech Clean Energy is planning to engage in a renewable energy project in respect of which the issuance of a renewable energy approval is required. The distribution of this notice of a proposal to engage in this renewable energy project and the project itself are subject to the provisions of the Environmental Protection Act(AC7)Part V.0.1 and Ontario Regulation 359109(Regulation).This notice must be distributed in accordance with section 15 of the Regulation prior to an application being submitted and assessed for completeness by the Ministry of the Environment. Project Description: Pursuant to the Act and Regulation,the facility, in respect of which this project is to be engaged in,is considered to be a Class 3 Solar Facility. If approved,this facility would have a total maximum name plate capacity of 518.4 . r kWp 1450 kW AC.The project location is described in the map below. This project is being proposed in accordance with the requirements of the Act and Regulation. The Draft Project Description Report titled Draft Project Description Report-Intech number 1 describes the facility as a 450 kW AC ground mounted photovoltaic facility. An electronic copy of the Draft Project Description Report is being made available for public inspection on applicant's website:www.intech-solar.com. Project Contacts and Information: To learn more about the project proposal or to communicate concerns please contact: Dr.Ing.Hansjorg Vollmer,CEO z� a Intech Clean Energy Inc. n 375 Thomas St.Unit 1 - Ingersoll,ON N5C 0131 �'�' P:(519)485-1414 s E-mail:info @Intech-solar.com _ a u «•-� Website:www.intech-solar.com The Renewable Energy Approval Notice of Meetings s. 15(1)(b)Ontario Regulation 359109 NOTICE OF PUBLIC MEETING To be held by Intech Clean Energy regarding a Proposal to Engage in a Renewable Energy Project Project Name: Intech number 1 -Rodney 2 Project Location:Flora Street, Rodney,Ontario,NOL 2CO,Canada Dated at Rodney/West Elgin this the 17'h of August 2012 Intech Clean Energy is planning to engage in a renewable energy project in respect of which the issuance of a renewable energy approval is required.The proposal to engage in the project and the project itself is subject to the provisions of the Environmental Protection Act (AC7) Part V.0.1 and Ontario Regulation 359109(Regulation). This notice must be distributed in accordance with section 15 of the Regulation prior to an application being submitted and assessed for completeness by the Ministry of the Environment. Meeting Location: DATE:September 27,2012 TIME:6:00-8:00 PLACE:Rodney Recreation Centre,135 Queens Line,Rodney,Ontario,NOL 2CO Project Description: Pursuant to the Act and Regulation,the facility,in respect of which this project is to be engaged in,is a ground mounted solar photovoltaic generation facility and is classified as a Class 3 solar facility.If approved,this facility would have a total maximum name plate capacity of 518.4 kWp 1450 kW AC.The project location is described in the map below. Documents for Public Inspection: The Draft Project Description Report titled Draft Project Description Report - Intech number 1 describes the project as a 450 kW AC ground mounted photovoltaic facility. A written copy of the Draft Project Description Report will be made available for public inspection on September 27, 2012 at the Rodney Recreation Center in Rodney.An electronic copy is available on applicant's website:www.intech-solar.com a Further, the applicant has obtained or prepared, as the case may be, supporting documents in order to comply with the requirements of the Act and Regulation.Written copies of the draft supporting documents will be made F available for public inspection on September 27,2012 at the Rodney Recreation Center in Rodney.An electronic copy is available on applicant's Website:www.intech-solar.com t Project Contacts and Information. yr= To learn more about the project proposal,public meetings,or to communicate concerns please contact: \\\ a Dr.Ing.Hansjorg Vollmer,CEO j Intech Clean Energy Inc. 375 Thomas St.Unit 1,Ingersoll,ON N5C 0131 P:(519)485-14141 E-mail:info @ intech-solar.com „.o ,.,,a•„� ar, Website:www.intech-solar.com °° w.•. ,>u West Elgin Chamber of Commerce August 28th, 2012 Dear Council and Staff, The intent of this letter is to voice the chamber's support for the potential acquisition of the former railway property that Thompson's has offered for sale to the municipality. Our membership feels that there is huge potential with this property. It could benefit our residents as well as encourage eco-tourism, our local equestrian industry and/or other recreational opportunities. It has been documented that other areas who have adopted trail systems have seen increased revenues in their communities. The physical exercise that a trail promotes is a key factor in receiving Trillium grants that could help offset the start up costs. If this property is properly planned and managed, it would be a boon for our communities. Respectfully yours, Bill Denning President—West Elgin Chamber of Commerce P.O. Box 9% RoDney, Omaxmo 1101 ZCO (519) 785-0810 Fax: 785-2002 August 27, 2012 Dear Members of Municipal Council, The Town of Essex,in conjunction with Mural Routes, a member-based not-for-profit arts service organization, is proud to present the 15th National Mural Symposium from October 12 to 14,2012. Essex may be a small town but it has many stories to tell.Since the Canada Southern Railway laid tracks along the Talbot Trail in 1873, Essex has witnessed a fiery rebellion,two disastrous explosions and many triumphs of human ingenuity and perseverance. Many of these milestones are depicted in our outdoor mural gallery,which now consists of 13 murals with plans underway for a large-scale mural project for the four grain silos that tower over the commercial district of Essex Centre. The 15th National Mural Symposium has been specially designed for mural artists and small communities with an interest in public wall art.The keynote speaker is Meg Saligman, a leading artist in the community murals movement.Topics to be covered include fundraising, project management, public-private partnerships, mural restoration techniques, and the use of alternative materials to create tactile murals. The symposium will take place at the Essex County Civic Centre, with trolley transportation from the conference hotel to Essex each day. Please find enclosed a program brochure and registration form for your consideration. Should you have any questions, I would be happy to provide more information. Best.Re , C ris Chairperson Town of Essex Mural Committee chris.gelinas @sympatico.ca Si 5' ia. 2 33'ralbor 5treei South t 519 7;'6 7.336 Essex,Ontirio 100 IAS F 519 776 8811 DISCLAIMER I l This material is provided under contract as a paid service by the originating organization �p4ORMA and does not necessarily reflect the view or positions of the Association of Municipalities of Ontario (AMO) , its subsidiary companies, officers, directors or agents. "M°•'' a THE CORPORATION OF THE MUNICIPALITY OF ARRAN—ELDERSLIE 1925 Bruce Road 10,Sox 70,Chesley,ON NOG X0 519-363-3039 Fax:519-363-2203 areld @bmts.com August 16th,2012 To All Municipalities in Ontario Re: Request Support Please be advised that Council of the Municipality of Arran-Eldersiie, at its meeting of August 13th, 2012, passed the following resolution and your support would be appreciated: Moved by: Deputy Mayor Mark Davis Seconded by: Councillor Steve Hammell Whereas,The Federal Government of Canada has decided to do a study on the health effects of Industrial Wind Turbines on people Iiving in close proximity to them;and Whereas,The results of this study, if properly done,may very well effect the size,set back from people and animals,and placement of these Industrial Monstrosities;and Whereas, We can all agree that the Health,Safety, and Well-Being of our constituents is the number one property for all levels of government in this country;and Whereas, Disregard for the welfare of citizens has been the hallmark of the multi-national profit-driven proponents of these projects,and concerns arise that they may accelerate the un-required proliferation of Industrial Wind Turbines across our beautiful province at the very time when there is a suspected problem with them in anticipation of stricter controls and regulations that may result from a well-designed study;and Whereas,We know that the Province of Ontario will not require the small intermittent bit of power these turbines will produce for the foreseeable future; and Whereas, It is very obvious that this province cannot afford to send billions of dollars of our citizen's money out of this province to offshore multi-nationals who will end up owning these turbines at a time when this province is mired in red ink;therefore Be It Resolved,That the Municipality of Arran-Elderslie once again request of Premier McGuinty and his government to DO THE RIGHT and impose an immediate moratorium on the planning, development and construction of August 10h,2012 Health Effects—Industrial Wind Turbines Industrial Wind Turbines in this province until such time that the Federal Health study is complete and all rule changes and regulations required from the findings are in full force and effect, and Further,That this motion be forwarded to our MPPs Bill Walker and Lisa Thompson,our MPs Larry Miller and Ben Lobb,The Premier, Ministry of Energy and Minister of the Environment of the Province of Ontario, and to all municipalities in the Province of Ontario through the AMO system asking for the support of those municipalities by passage of this or a similar motion and sending it to the appropriate authorities and by way of correspondence back to the Municipality of Arran-Elderslie by September 30"h,2012 so as to get accurate information regarding the level of support and to create a list of potential partners to move forward if so required. Yours truly, MUNICIPALITY OF ARRAN-ELDERSLIE Per: 0 r4Lnab s4ne&by (Mrs.) Peggy Rouse Municipal Clerk aecierk @bmts.com THE CORPORATION OF THE NFUNICIPAL=OF ARR.NN-ELDERSLIE Page 2 of 2 1- 10 Renewable Energy Systems Canada 300 Leo Pariseau, Suite 2516 res CANADA Montreal,Quebec,H2X 4133, Canada Tel: (514)525-2113 www,res-americas.com - Friday August 315`2012 - Municipality of West Elgin Honourable Mayor and Council Members 22413 Hoskins Line, Box 490, Rodney,Ontario NOL 2C0 Mr. Mayor and Council Members: Thank you for giving Renewable Energy Systems Canada Inc. (RES Canada)the opportunity to present an update on our proposed windfarm development in West Elgin at your July 19, 2012 council meeting. We were pleased to answer your questions and appreciate your interest and attention. For your reference please find attached a copy of the presentation herein. As presented at the meeting, we are requesting that the West Elgin Municipal Council consider supporting the proposed project for its application to the Ontario Power Authority (OPA), thereby increasing the projects chances of securing a long term electricity sales contract and allowing further environmental studies and applications to move forward. The Municipality of West Elgin can significantly benefit from a responsibly developed windfarm on its territory. The proposed project of approximately 50MW(about 18 to 25 turbines depending on final model and size) would require no municipal infrastructure and would pay approximately $120,000 in taxes to the municipality every year. In addition to this, local landowners would receive significant yearly lease payments; RES Canada would set up and fund a local benefit program for local initiatives related to sustainable development or farming; long term local employment would be created for the operation of the project and the region would significantly benefit during the construction period with an influx of jobs and local expenditures. We are also exploring the possibility of setting up a fund that would allow for Iocal ownership of a portion of the project through a cooperative, this opportunity would be open to all residents in West Elgin. A number of these opportunities and more were identified and described in the County of Elgin's Economic Development Strategy and are part of your counties' progressive approach to further the responsible development of Ontario and your local communities. In order to qualify for priority points in the OPAs Feed In Tariff(FIT) program application, a project must demonstrate municipal support by means of a Municipal Council Support Resolution. The Municipal Council Support Resolution is a form prescribed by the OPA, an example of which is attached hereto. It should be noted that this support does not give any other rights to the project and continued municipal consultation would still be required under the Renewable Energy Systems Canada 300 Leo Pariseau,Suite 2516 fes CANADA Montreal,Quebec,H2X 4B3,Canada Tel: (514)525-2113 www.res-amet-icas.com Renewable Energy Approvals process, in order to best integrate the project within the municipalities current and fixture plans. For instance, from previous discussions with the council, it is understood that the municipalities' official plan contemplates supporting the development of renewable energy, including commercial wind farms, but excluded from potential development the area around and south of Gray Line, defined as the Lakeshore Area. As has been discussed, RES Canada has committed not to pursue any development in this area, as defined in the official plan. As this is just an example, the Municipalities' elected officials and local citizens will have continued input throughout our extensive environmental assessment and stakeholder consultation. Again thank you for your time at the meeting and if there are any questions at any time regarding RES Canada's activities or the status of wind farm development in West Elgin please do not hesitate to contact US. We look forward to working with West Elgin Council and the citizens of West Elgin and are available to provide further information to aid in your decision. Sincerely, Nicolas Muszynski Sr. Development Manager/Directeur du developpement sr. Renewable Energy Systems Canada 300 Leo-Pariseau, Suite 2516,Montreal, Quebec, H2X 4133 Tel: (514)525-2113 ext. 223 Fax: (514) 524-9669 Cell: (514)240-43' Enclosures: 2 OPARP/f-FIT-015r1: Prescribed form/template: municipal council support resolution West Elgin Windfarm—Progress Report—Thursday July 19th 2012 t 120 Adelaide Street West, Suite 1600 Toronto,Ontario M5H 1T1 NTAR10 T 416-967-7474 POWER AUTHORITY � F 416-967-1947 www.powerauthority.on,ca PRESCRIBED FORM/TEMPLATE: MUNICIPAL COUNCIL SUPPORT RESOLUTION Section 6.1(d)(i)-FIT Rules,Version 2.0 oPARP/r-FIT-O' ri Capitalized terms not defined herein have the meanings ascribed thereto in the FIT Rules,Version 2.0. Resolution NO: Date: WHEREAS insert name of"Applicant" (the"Applicant") proposes to construct and operate a insert description of type of project(e.g. rooftop solar,ground mount solar, bioenergy,on-shore wind) (the"Project")on insert description of the lands or building (the"Lands") in insert the name of the Local Municipality under the Province's FIT Program; AND WHEREAS the Applicant has requested that Council of insert the name of the local Municipality indicate by resolution Council's support for the construction and operation of the Project on the Property; AND WHEREAS,pursuant to the rules governing the FIT Program(the"FIT Rules"),Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points,which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the insert the name of the Local Municipality supports without reservation the construction and operation of the Project on the Lands, This resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. (Note: signature lines for councilors or other representatives,as appropriate) FIT reference number: (Note:Must be inserted by Applicant to complete Application) Aug 2012 Page i of 1 D 4 Municipality of West Elgin 22413 Hoskins Line Rodney, ON NOL 2CO September 1, 2012 Re: Remembrance Day Ceremonies Dear Council Members: On November 11, 2012 the Rodney Legion Branch 525 will be holding their Remembrance Day Ceremonies. We will leave the Rodney Legion at 10:45am and march to the Cenotaph at the Library, where we will be conducting our Remembrance Day Ceremony at 11:00 AM. This Ceremony should last approx 20 minutes and we will then march back to the Legion. We request that the Council ensure the road is blocked for the duration of our Ceremony, as you have done in previous years. The Municipality has always purchased a wreath to be laid at the Ceremony, therefore we are asking if you will be purchasing a wreath again this year. The cost is $1066.50. we are also requesting that the Mayor (or a representative) attend our Rememb.anee Day Ceremony to lay the ioTreatn on behalf of the Municipality. Thank you for your past cons6d era tion and continued support �r the Rodn-L, Legion Branch 525. With T iaanks In advance, a�'r nowtinn iaa.,9psa.e,a�f'd� ly, -----��-- -- 1 ------------------------- Popp+ 3-'la�l4E , 13Li1 �ia aJ�5 Page 1 of 2 Norma Bryant From: Scott Gawley [sgawley @westelgin.net] Sent: August-31-12 2:25 PM To: 'Norma Bryant' Subject: FW; Mayors engage VIA Rail execs over service cuts Include with council information. Thanks R. Scott Gawley CGA Administrator/Treasurer Municipality of West Elgin sgawley @westelg in.n et 519-785-0560 From: Serge Lavoie, SWEA president [mailto:slavoie @swea.ca] Sent: August-31-12 12:30 PM To:jgroch @westeigin.net Subject: Mayors engage VIA Rail execs over service cuts As widely reported in media, 10 of the region's mayors met with VIA Rail officials, including CEO Marc Laliberte, to communicate their frustration over recent service cuts in Southwestern Ontario. The meeting was convened by London mayor Joe Fontana. Mayors in attendance were Steve Arnold, Lambton County Warden, Mike Bradley, Sarnia, Norma Coleman, representing Windsor mayor Eddie Francis, Randy Hope, Chatham-Kent, Dan Mathieson, Stratford, Doug Reycraft, Southwest Middlesex and an AMO board member, Ken Seiling, Chair of Waterloo Region, Joan Vanderheyden, Strathroy-Caradoc and chair of Western Wardens, Carl Zehr, Kitchener. SWEA president Serge Lavoie participated in the meeting as well. Discussions during the meeting were frank, and often heated. The main concern among mayors was that VIA Rail had quietly announced the service cuts without prior consultation in the region. VIA executives aren't working with regional municipalities as potential partners to help boost demand and ridership. For their part, VIA execs acknowledged their mistake in not consulting in advance, yet they justified the service cuts with data showing that ridership is down considerably over previous years. They are firm in their resolve to match service to demand, thus freeing up resources for busier routes. Announced service cuts will not be reversed but VIA is willing to look at future service enhancements based on proven demand. They also revealed that they were currently in negotiations with other transportation companies in the area to create a seamless multi-modal service for unserved or underserved communities. A similar approach has been used with GO Transit in the GTA which allows passengers to purchase tickets for all their VIA or GO connections through a single transaction. The mayors were anxious to get additional details of that initiative and suggested they could assist the process given their expertise in local transportation planning. 31/08/2012 Page 2 of 2 Both parties agreed to future meetings along with the establishment of a regional working group that would look at ways of better matching schedules to demand, boosting ridership as a result. Recognizing that Southwestern Ontario wasn't the only region facing cuts, the mayors agreed to undertake political advocacy in concert with other parts of the country. The mayors agreed to a course of action for the near future: I. Circulate a resolution through FCM and AMO designed to create political pressure on VIA Rail and the federal government to improve service in the region and across Canada. Download a copy of the resolution here) 2. Press VIA Rail for a follow up meeting in one month to discuss a plan for cooperative action on service improvements. 3. Establishment of a regional working group to deal with issues relating to: o Planning coordination o Marketing and demand management o Advocacy for increased funding SWEA will stay involved with the initiative as a means of representing those communities in Southwestern Ontario which aren't directly on the VIA Rail corridors but which are impacted by the lack of regional transportation options. For further information, contact Serge Lavoie at slavoie swea.ca or 519-859-7763. 31/08/2012 Maintaining and Improving VIA Rail Service—August 30,2012 WHEREAS VIA Rail on June 27, 2012 announced significant reductions in passenger rail service across Canada; WHEREAS ,beginning in November 2012 VIA is reducing its service from 3 round trips per week to 2 round trips during off-peak season in The Canadian Corridor(Toronto-Vancouver);and WHEREAS beginning in November 2012 VIA is reducing its service by half from 6 round trips per week to three round trips in The Ocean Corridor(Montreal-Halifax);and WHEREAS effective July 2012, VIA significantly reduced its service in the Toronto-London-Sarnia- Windsor Corridor with further cuts expected in October 2012; and WHEREAS many communities in Canada have been trying to increase VIA service and improve scheduling to meet the economic development needs of their regions; and WHEREAS the Government of Canada has spent just under$1 billion dollars since 2007 to lay new track, revamp locomotives, improve passenger cars and renovate stations; and WHEREAS VIA Rail's mandate is to provide safe, efficient, more environmentally sustainable and cost effective passenger transportation;and WHEREAS a passenger rail network is an integral and vital part of Canada's national transportation infrastructure and is vital to economic prosperity;and WHEREAS communities, residents and businesses rely on timely, convenient rail links to other cities and other corridor communities; THEREFORE BE IT RESOLVED that the Federation of Canadian Municipalities (FCM) call on VIA Rail to maintain and improve rail service and frequency across Canada; and BE IT FURTHER RESOLVED that FCM strike a working group comprised of representatives from across Canada to work with VIA to explore their needs for efficiency while ensuring that communities across Canada have access to a reliable,timely and affordable passenger rail service;and BE IT FURTHER RESOLVED that given the urgency of this issue, its national scope and potential impact on the local economies of municipalities across Canada, that this issue be included in FCM's messaging during advocacy days and with respect to national transportation infrastructure; and BE IT FURTHER RESOLVED that FCM work with the federal government to ensure that as a principle going forward that federal departments or Crown corporations should consult FCM on major service changes that could affect its members; and BE IT FURTHER RESOLVED that this resolution be sent to VIA Rail, the Minister of Transport, Infrastructure and Communities, the Minister of State (Transport), the Minister of Industry, Provincial Ministers of Transportation, and other VIA communities. �- Aar ELGIN ST. THOMAS PUBLIC HEALTH Tuesday, September 4, 2012 Municipality of West Elgin Bernie Wiehle PO Box 490 22413 Hoskins Line Rodney, ON NOL 2CO Dear Mayor Bernie Wiehle and Council, Re: Healthy Communities Partnership The Ministry of Health and Long-Term Care recently announced that Health Units will be receiving funding for the work of the Healthy Communities Partnership in 2012-2013. These funds must be used to further the work on the Partnership's two priority areas: active transportation, and improving access to local food. The Healthy Communities Partnership is a committee that consists of councilors and staff from Elgin St. Thomas municipalities, Doug Tarry Ltd and community members. This letter is to update council on the Healthy Communities Partnership and to let you know that we are planning to request deputations this fall in order to highlight the findings of the Active Transportation Initiative. The Partnership met recently to review the initial findings of the Active Transportation Initiative that is currently underway and to determine how to best use the funds towards the Partnership's local priorities. The Partnership decided its Ministry submission would include approximately$2,000 towards improving access to local food through the work of the Local Food For Local People Coalition and approximately $56,000 towards implementing the findings of the Active Transportation Initiative, We expect to receive approval of our submission and hence, funding, in September 2012. Primarily these funds will be focused on supporting the implementation of Share the Road. Share the Road is an initiative that has been implemented in many communities across the Province and includes education, awareness and signage. The Partnership will be approaching each municipality this fall to garner-buy-in for the implementation of Share the Road locally. The Partnership will also be presenting the findings of the Active Transportation Initiative at that time. If you would like additional information in advance of our Fall deputation please feel free to contact Erica Arnett, Health Promoter at Elgin St. Thomas Public Health at(519)631-9900 ext. 1247 or via email at earnett(d7elginhealth.on.ca Sincerely, Erica Arnett Health Promoter Cc: Dan McNeil, Central Elgin Arthur Oslach, -town of Aylmer Mark Cosens, City of St. Thomas Elgin St.Thomas Public Health 99 Edward Street,St.Thomas,ON NSP 1 Y8 Toll Free 1-800-922-0096 Tel:519-631-9900 Fax:519-633-0468 Voicemail:519-631-3159 www.elgin health.on.ca i T 80 Commerce Valley Drive, East., Suite 1 AmCLIPS � Markham, 0132 Phone: 945--77 39 9-9-9 739 ® Fax: 905-739-9740 Ontario j Web: cupe.on.ca E-mail: cupeont @web.net August 28, 2012 To Mayors and Councils, We are writing to ask that you and your Council endorse a day of recognition for the many people who work providing care to children in your community. This year will mark the 12'h Anniversary of our Awareness Day which recognizes the education, skills, commitment and dedication of Early Childhood Educators and Child Care Staff. The Ontario Coalition for Better Child Care (OCBCC), the Canadian Union of Public Employees (CUPE) and our other labour partners representing child care workers across Ontario are asking that Wednesday, October 24 2012 be proclaimed as Child Care Worker & Early Childhood Educator Appreciation Day in accordance with the attached resolution. Many groups are recognized by way of Municipal Resolution. Such a day allows the community to recognize the work of various groups and to acknowledge the contributions they make in the lives of community members. Many children, families and communities benefit from the work of child care workers. Child care also contributes to the economic life of communities. Research shows the many economic benefits accrued from affordable, accessible high quality child care. These benefits come from the number of people employed in the child care industry and because the availability of child care allows parents to work and to contribute to the economic life of society. Even if your Council does not issue official proclamations,there are many ways for your municipality to participate in and celebrate this special day. We ask your Council to sponsor public announcements, display our posters and distribute buttons. Many municipalities also organize events and contests for the day or have Councillors or the Mayor participate in events hosted by child care centres within the municipality. A list of ideas and examples is attached. We hope that your proclamation of this day of appreciation, or your active support, will encourage and promote a day of community recognition for child care workers. Please fax the attached order to request posters and buttons to help you raise awareness and celebrate, Please advise us of your participation in this day of recognition so that we can acknowledge your community's role in celebrating child care workers across Ontario on October 24`h. Please direct any correspondence on proclamations and/or celebration activities to the attention of Sarah Declerck, by mail: CUPE Regional Office, 80 Commerce Valley Drive East, Markham, ON L3T OB2, or by fax: 905-739-4001. Thank you for your consideration. Yours sincerely, olug( Fred Hahn Sheila Olan-MacLean President, CUPE Ontario President, OCBCC cc: CMSMs/DSSABs :us/cope491