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September 25, 2012 Minutes COUNTY COUNCIL MINUTES Tuesday, September 25, 2012 The Elgin County Council met this day at the Administration Building at 10:30 a.m. (following the annual official photograph) with all members present. Warden Walters in the Chair. ADOPTION OF MINUTES Moved by Councillor McIntyre Seconded by Councillor Mennill THAT the minutes of the meeting held on September 11, 2012 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. Moved by Councillor Marr Seconded by Councillor Jenkins THAT we do now move into Committee Of The Whole Council. - Carried. REPORTS Annual Warden's Banquet— Councillors Marr and McWilliam The report was presented, including the program and duties assigned to members of council for the event. Moved by Councillor McWillam Seconded by Councillor Marr THAT the annual Warden's Banquet continue with a formal program; and, THAT the revised banquet program be in place for this year's banquet for Warden Walters on November 9, 2012. - Carried. County Accessibility Policy—Accessibility Coordinator The coordinator presented a report on the updated policies required under legislation. Moved by Councillor Mennill Seconded by Councillor Jenkins THAT the Accessibility Standards for Customer Service policy, 2.130 be replaced with the new updated policy renamed "County Accessibility Policy". - Carried. Library Union Database Update — Library Coordinator The coordinator presented the report regarding a testing program in place with other members of the Ontario Library Consortium. Moved by Councillor McIntyre Seconded by Councillor Couckuyt THAT the report titled "Library Union Database Update" dated September 13, 2012 be received and filed. - Carried. County Council 2 September 25, 2012 Approval of Design Concepts for Aylmer Library— Director of Community & Cultural Services The director presented a report on a new expanded facility for the Aylmer Library. Moved by Councillor Couckuyt Seconded by Councillor Mennill THAT the report "Approval of Design Concepts for Aylmer Library" dated September 7, 2012 be received and filed; and, THAT Elgin County Library staff be authorized to lend appropriate assistance to the Town of Aylmer in planning for a new facility for the Aylmer Library, including participation on any committees or task forces associated with this project. - Carried. Next Steps in the Elgin County Official Plan Work Program — Manager of Planning The manager presented the report of the work being undertaken in preparation for the County taking over delegated approval from the province. Moved by Councillor Couckuyt Seconded by Councillor Mennill THAT the report titled "Next Steps in the Elgin County Official Plan Work Program" dated September 13, 2012 be received and filed. - Carried. Establishing an Elgin County Planning Office — Manager of Planning The manager presented a report with various options of establishing a planning office at the County. Moved by Councillor Marr Seconded by Councillor Mennill THAT Option 1 - set-up of a basic planning office function be approved for implementation. - Carried. Lake Erie Waterfront Trail: Signage Report— Marketing Assistant The marketing assistant presented the report on promotion of cycling in Elgin County. Moved by Councillor McWilliam Seconded by Councillor Wiehle THAT County Council approve Elgin's participation in the Lake Erie Waterfront Trail; and, THAT the project have an upset limit of$9,000 (not including HST) with $5,000 being allocated from the Unspecified Grant Program and the remainder from the Economic Development department's 2012 operating budget. - Carried. Economic Development Progress Report— General Manager of Economic Development The manager presented the report outlining activities and progress made in the first six months of 2012 with the assistance of departmental staff. County Council 3 September 25, 2012 Moved by Councillor McIntyre Seconded by Councillor McWilliam THAT the report titled "Economic Development Progress Report" dated September 11, 2012 be received and filed. - Carried. Speed Zone Amendments — Deputy Director of Engineering The deputy director presented the report recommending amendments to speed zones on Calton Line, Richmond Road, Union Road and Putnam Road. Moved by Councillor Mennill Seconded by Councillor Marr THAT the existing speed zones by-law be amended to include new revisions. - Carried. 2012/2013 Meals on Wheels Agreements — Director of Homes & Seniors Services The director presented the report recommending renewal of the agreements for the county's homes to provide meals. Moved by Councillor Marr Seconded by Councillor McWilliam THAT the current price of Meals on Wheels for West Elgin Community Health Centre (WECHC) and the Victorian Order of Nurses (VON) increase from $6 to $6.50 effective October 1, 2012 to September 30, 2013; and, THAT County Council authorize the Chief Administrative Officer to sign the 2012/2013 Meals on Wheels Agreements for the WECHC and VON. - Carried. Registered Nurses' Association of Ontario Long-Term Care Best Practices Initiative — Director of Homes & Seniors Services The director presented the report, outlining funding from the provincial government for Long- Term Care Best Practices Coordinators for seniors' homes. Moved by Councillor McIntyre Seconded by Councillor Jenkins THAT County Council authorize staff to sign a one-year agreement with the Registered Nurses' Association of Ontario to be the host site for a Best Practice Coordinator; and, THAT the report titled "Registered Nurses' Association of Ontario's Long-Term Care Best Practices Initiative" dated September 12, 2012 be received and filed. - Carried. Impact of 2012 MPAC Reassessment - Director of Financial Services The director presented the report noting that the Municipal Property Assessment Corporation (MPAC) province-wide assessment update resulted in an increase in property taxes. Moved by Councillor Mennill Seconded by Councillor Marr THAT the current four-year Current Value Assessment phase-in be the sole tool used to soften the 2012 reassessment impact on property taxes; and, THAT tax ratios for all property classes be maintained at the current level. - Carried. County Council 4 September 25, 2012 CORRESPONDENCE Items for Consideration 1. David Warden, Chair, Board of Health, Elgin St. Thomas Public Health with a resolution requesting support to employ Board's Medical Officer of Health on a full-time basis. 2. John Scime, Federal Negotiator, Aboriginal Affairs and Northern Development Canada informing Council of the status of the Big Bear Creek Specific Claim with the Chippewas of the Thames First Nation. 3. Jim Wilson, M.P.P. Simcoe-Grey informing Council of introduction in the legislature of the Ability to Pay Act. The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor Wiehle Seconded by Councillor McIntyre WHEREAS the Board of Health of Elgin St. Thomas Public Health (ESTPH) has received a letter of request from the Chief Medical Officer of Health (CMOH) of the Ministry of Health and Long Term Care requesting confirmation of ESTPH's intention to make its Medical Officer of Health (MOH) position full time; and, WHEREAS the Board of Health of ESTPH has successfully operated with its current shared leadership model for approximately 15 years; and, WHEREAS the current priorities of the Ministry of Health and Long Term Care include Ontario's Action Plan for Health Care which is about value for money and creating a health care system that delivers health care in a smarter, more efficient way that will lead to better outcomes for Ontarians; and, WHEREAS the Board of Health of ESTPH believes that it is financially irresponsible to create a full time MOH position as outlined in the letter of request from the CMOH; THEREFORE BE IT RESOLVED THAT Elgin County Council is in full support and agreement with the Board of Health of ESTPH's position on this matter; and, THAT the resolution be circulated to the Western Ontario Wardens' Caucus. - Carried. The following recommendation was adopted in regard to Correspondence Item #2: Moved by Councillor Mennill Seconded by Councillor Ens THAT the correspondence from Aboriginal Affairs and Northern Development Canada regarding a claim from the Chippewas of the Thames Big Bear Creek be received and filed. - Carried. The following recommendation was adopted in regard to Correspondence Item #3: Moved by Councillor Jenkins Seconded by Councillor Couckuyt THAT the correspondence from Simcoe-Grey M.P.P. Jim Wilson be received and filed. - Carried. Items for Information (Consent Agenda) 1. Paul Collins, President & C.E.O., St. Thomas Elgin General Hospital thanking Warden Bill Walters for attending STEGH Construction Launch Event. County Council 5 September 25, 2012 2. Invitation to "Accessibility Directorate of Ontario Information Session on the Integrated Accessibility Regulation" to be held on Thursday, October 25, 2012. 3. AMO with invitation to Counties, Regions & Single Tier Symposium on October 25-26, 2012. The following recommendation was adopted in regard to Correspondence Items #1 - 3: Moved by Councillor Jenkins Seconded by Councillor McIntyre THAT correspondence Items #1 - 3 be received and filed. - Carried. OTHER BUSINESS Statements/Inquiries by Members Councillor McWilliam extended an invitation for councillors to attend Dutton/Dunwich Clerk Ken Loveland's retirement at the Dutton W.E.D.S. auditorium on October 2, 2012. Councillor McWilliam reported as a member of the Western Elgin Accommodation Review Committee, that the committee is coming up with a final report regarding the use of the schools in West Elgin and will be making recommendations to the Thames Valley District School Board. Councillor McWilliam declared his intention to run for the position of Elgin County Warden for the year 2013. PRESENTATION The Warden honoured Past Warden K.C. Emerson for being the longest serving member of Elgin County Council and for his recent presentation of a Queen's Diamond Jubilee Medal for his community work. A PowerPoint presentation was made on the highlights of Mr. Emerson's community involvement. Mr. Emerson thanked County Council. He was given a standing ovation. Members of Council joined Mr. Emerson and his family for a tree dedication ceremony during National Tree Day at the administration centre property to mark his accomplishments. Council recessed at 12:10 p.m. and resumed the meeting at 1:10 p.m. (Regrets: Councillor Couckuyt). Notice of Motion - None Matters of Urgency - None Closed Meeting Items Moved by Councillor Wiehle Seconded by Councillor Jenkins THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Section 240.2 (d) labour relations or employee negotiations — Contract Considerations; and Section 240.2 (b) personal matters about an identifiable individual, including municipal or local board employees — Personnel Costs at Public Health. - Carried. The Chief Administrative Officer presented the report on Contract Considerations. The Chief Administrative Officer presented the report on Personnel Costs at Public Health. County Council 6 September 25, 2012 Moved by Councillor Jenkins Seconded by Councillor Mennill THAT we do now rise and report. - Carried. It was noted that staff direction was given in regard to Contract Considerations. Moved by Councillor Wiehle Seconded by Councillor Mennill THAT the confidential report regarding Personnel Costs at Public Health be received and filed. - Carried. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Ens Seconded by Councillor Jenkins THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY-LAWS Moved by Councillor Mennill Seconded by Councillor McWilliam THAT By-Law No. 12-27 "Being a By-Law to Authorize Speed Limits and Repeals a Number of Related By-Laws" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Marr Seconded by Councillor McIntyre THAT By-Law No. 12-28 "Being a By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the September 25, 2012 Meeting" be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor McWilliam Seconded by Councillor Marr THAT we do now adjourn at 1:30 p.m. and meet again on October 23, 2012 at the County Administration Building Council Chambers at 9:00 a.m. - Carried. 6��V/a_�_ k McDona Bill Walters, Chief Administrative Officer. Warden.