13 - September 25, 2012 County Council Agenda Package
ORDERS OF THE DAY
FOR TUESDAY, SEPTEMBER 25, 2012 – 10:30 A.M.
Official County Photograph at 10:00 A.M.
ORDER
1st Meeting Called to Order
2nd Adoption of Minutes – September 11, 2012
3rd Disclosure of Pecuniary Interest and the General Nature Thereof
4th Presenting Petitions, Presentations and Delegations
PRESENTATION:
11:30 a.m.
K. C. Emerson, Past Warden, County of Elgin
5thMotion to Move Into “Committee Of The Whole Council”
6th Reports of Council, Outside Boards and Staff
7th Council Correspondence
1) Items for Consideration
2) Items for Information (Consent Agenda)
OTHER BUSINESS
8th
1) Statements/Inquiries by Members
2) Notice of Motion
3) Matters of Urgency
9th Closed Meeting Items – see separate Addendum
10th Recess
11th Motion to Rise and Report
12th Motion to Adopt Recommendations from the Committee Of The Whole
13th Consideration of By-Laws
14th ADJOURNMENT
LUNCH WILL BE PROVIDED
NOTICE:
Deputy Warden for September – Bernie Wiehle
Sept. 25, 2012 Cardiac Arrest Survivors’ Celebration at 2:00 P.M.
at the Elgin St. Thomas EMS Headquarters,
125 Edward St., St. Thomas
Sept. 29, 2012 Culture Days 2012 – Author Visit
Port Stanley Arena Hall from 6:30 P.M. – 8:30 P.M.
Special Guests: Maureen Jennings, Janet Bolin
Oct. 23, 2012 County Council Meeting
Nov. 9, 2012 Warden’s Banquet, St. Anne’s Centre, St. Thomas
Nov. 13, 2012 County Council Meeting
th
Nov. 17, 2012 Elgin County’s 11 Annual Holiday Party
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DRAFT
COUNTY COUNCIL MINUTES
Tuesday, September 11, 2012
The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all
members present. (Regrets: Councillor Couckuyt).
Warden Walters in the Chair.
Addendum
Moved by Councillor Wiehle
Seconded by Councillor Ens
THAT the walked-in addendum: Attachment to the report “2012-2013 Revised Annual Long
Term Care Homes Funding;” and, correspondence item from the Ministry of Municipal Affairs
and Housing acknowledging receipt of the council-adopted County of Elgin Official Plan - be
included in the September 11, 2012 council package.
- Carried.
ADOPTION OF MINUTES
Moved by Councillor McIntyre
Seconded by Councillor Jenkins
THAT the minutes of the meeting held on July 24, 2012 be adopted.
- Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
–
None.
PRESENTATION
:
Active Elgin Erica Arnett, Health Promoter, Elgin St. Thomas Public Health and Theresa
Klachan, General Manager, East Elgin Community Complex, presented a PowerPoint on Active
Elgin programs. The Warden thanked them for their positive program.
Moved by Councillor Mennill
Seconded by Councillor Marr
THAT the PowerPoint presentation titled “Active Elgin” dated September 11, 2012 be received
and filed.
- Carried.
Moved by Councillor Marr
Seconded by Councillor Jenkins
THAT we do now move into Committee Of The Whole Council.
- Carried.
REPORTS
Ministerial Brief on the Proposed Closure of the Ontario Disability Support Program
Office – Warden
The Warden presented the material that had been provided to the Honourable John Milloy,
Minister of Community and Social Services, at a recent meeting held during the Association of
Ontario Municipalities conference. He noted that Minister Milloy had sent a letter dated
September 7, 2012 which is included as an addendum in this package, stating that the closure
of the office in St. Thomas would go ahead as planned. Barbara Arbuckle, Director, Elgin-St.
Thomas Ontario Works, reported her office would continue to advocate on behalf of the clients
and is looking at how services can be offered to clients locally.
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Moved by Councillor Mennill
Seconded by Councillor McWilliam
THAT the presentation titled “Ministerial Brief on the Proposed Closure of the Ontario Disability
Support Program Office in St. Thomas” dated August 20, 2012 be received and filed.
- Carried.
Employee Workplace Emergency Response Policy – Accessibility Coordinator
The new coordinator was introduced by the Director of Human Resources. She presented a
report detailing the requirements to provide workplace emergency response information to
employees with disabilities upon request.
Moved by Councillor Marr
Seconded by Councillor Jenkins
THAT the report titled “Employee Workplace Emergency Response Policy” dated August 23,
2012 be approved.
- Carried.
Image Banners for Administration Building Training Room – Manager of Archives
The manager presented a report on the new promotional banners on display in the training
room, focusing on the Women’s Institute Tweedsmuir Histories.
Moved by Councillor McIntyre
Seconded by Councillor Ens
THAT the report titled “Image Banners for Administration Building Training Room” dated August
16, 2012 be received and filed.
- Carried.
Records Transfer Agreement with Thames Valley District School Board – Manager of
Archives
The manager presented the report outlining an agreement with the school board to transfer
records from the board to the County archives.
Moved by Councillor McIntyre
Seconded by Councillor Marr
THAT the Elgin County Archives be authorized to enact a records transfer agreement with
Thames Valley District School Board for the purpose of acquiring and providing public access to
Elgin County and St. Thomas schools registers and records of the former Elgin County Board of
Education.
- Carried.
Adult Day Program – Director of Community and Cultural Services
The director presented a report on a data sharing agreement for the operation of the Adult Day
Program administered within county long term care homes through a partnership with the City of
St. Thomas and Valleyview Home.
Moved by Councillor Mennill
Seconded by Councillor Wiehle
THAT the Chief Administrative Officer be authorized to execute the “Integrated Assessment
Record – Data Sharing Agreement” on behalf of the County’s Long Term Care Homes for the
administration of the Adult Day Program; and,
THAT the Adult Day Program Coordinator be listed as the primary contact and the Director of
Community and Cultural Services as the privacy officer for the purposes of the agreement.
- Carried.
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Award of Tender: Joseph Street Reconstruction, Port Stanley – Director of Engineering
Services
The director presented the tender results for the reconstruction of Joseph Street in Port Stanley.
Moved by Councillor Marr
Seconded by Councillor Jenkins
THAT L82 Construction Limited be selected for the Joseph Street, Port Stanley, reconstruction,
Contract No. 6220-12-03 at a total price of $100,112.23, inclusive of $20,000 contingency
allowance and exclusive of HST; and,
THAT if the cost increases above the tender amount approved by Council by more than 10 per
cent, the director will prepare a further report to Council outlining the expenditures; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contract.
- Carried.
Audit Services – Purchasing Coordinator
The coordinator presented a report on the need to update the County’s Procurement Policy and
a recommendation for a Request for Proposal for audit services.
Moved by Councillor McWilliam
Seconded by Councillor Ens
THAT staff be directed to issue a Request for Proposal for External Audit Services for up to a
five-year term; and,
THAT staff review the Procurement Policy and forward recommendations to Council for
consideration.
- Carried.
Quarterly Information Report: Contract Awards, April 1, 2012 - June 30, 2012 –
Purchasing Coordinator
The coordinator presented the quarterly report.
Moved by Councillor McIntyre
Seconded by Councillor Mennill
THAT the report titled “Quarterly Information Report, Contract Awards, April 1, 2012 - June 30,
2012” dated July 12, 2012 be received and filed.
- Carried.
Tax Relief – Director of Financial Services
The director presented the report outlining the deadline for applications to be submitted for tax
relief by qualified applicants.
Moved by Councillor Jenkins
Seconded by Councillor Marr
THAT the application deadline for tax relief for low income seniors, low income persons with
disabilities and charitable organizations be November 30 of the tax year in which tax relief is
being sought.
- Carried.
2012-2013 Revised Annual Long Term Care Homes Funding – Director of Financial
Services
The director presented a report noting the August 2012 payment to homes was higher than
originally anticipated but still below expected revenues. An addendum was walked into the
meeting showing provincial and federal funding received by the county.
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Moved by Councillor Mennill
Seconded by Councillor Ens
THAT the report titled “2012-2013 Revised Annual Long Term Care Homes Funding” dated
August 20, 2012 be received and filed.
- Carried.
Budget Comparison: July 2012 – Director of Financial Services
The director presented the report noting the year-to-date performance to budget is $474,000.
Moved by Councillor McIntyre
Seconded by Councillor Wiehle
THAT the report titled “Budget Comparison: July 2012” dated August 17, 2012 be received and
filed.
- Carried.
2011 Draft Annual Report – Director of Financial Services
The director presented the draft annual report, including the Consolidated Financial Statements.
Moved by Councillor Mennill
Seconded by Councillor McWilliam
THAT the 2011 Annual Report, Consolidated Financial Statements, Financial Information Return
and the Municipal Performance Measures Program be approved for publication.
- Carried.
CORRESPONDENCE
Items for Consideration
1. Monty McNaughton, M.P.P. Lambton-Kent-Middlesex, PC Critic, Economic Development
Act to
and Innovation, seeking the County’s support for his private member’s bill, Bill 76, an
Amend the Ontario Lottery and Gaming Act of 1999.
2. Michelle Casavecchia, Chief Administrative Officer, Township of Malahide with a resolution
requesting that the County of Elgin County Council roll back the County Council wages to
the rate at the beginning of the council term, for the remainder of this Council term.
3. Lynn Peterson, Co-Chair, Thunder Bay and Area Disaster Relief Committee requesting
financial support to the Disaster Relief Fund to assist those affected by flooding this past
spring.
4. Randy Denning, President, Thames EMS Inc. with an invitation to a special celebration on
September 25, 2012 to honor a number of cardiac arrest survivors from 2010-2011.
5. Hon. John Milloy, Minister of Community and Social Services with a response to the
County and City of St. Thomas regarding the pending closure of the ODSP office, St.
Thomas. (Addendum item).
The following recommendation was adopted in regard to Correspondence Item #1:
Moved by Councillor Marr
Seconded by Councillor Mennill
THAT the request for support of the Private Member’s Bill #76, Ontario Lottery and Gaming Act,
be received and filed.
- Carried.
The following recommendation was adopted in regard to Correspondence Item #2:
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Moved by Councillor Ens
Seconded by Councillor McIntyre
THAT the letter from the Township of Malahide regarding a request to roll-back County Council
wages be received and filed.
- Carried.
The following recommendation was adopted in regard to Correspondence Item #3:
Moved by Councillor Mennill
Seconded by Councillor Ens
THAT the request for a donation to the Thunder Bay and Area Disaster Relief Fund be received
and filed.
- Carried.
The following recommendation was adopted in regard to Correspondence Item #4:
Moved by Councillor McIntyre
Seconded by Councillor Jenkins
THAT the invitation from the Elgin-St. Thomas EMS be received and filed.
- Carried.
The following recommendation was adopted in regard to Correspondence Item #5:
Moved by Councillor Marr
Seconded by Councillor McIntyre
THAT Elgin County Council express its disappointment in the Minister’s response to the
community concerns and reiterate Council’s recommendations to postpone the transfer of
services to London from the ODSP office in St. Thomas and to work with the Ministry while it
conducts a thorough review of the impact on local clients; and,
THAT copies of this resolution be sent to the Premier, the Minister, the City of St. Thomas and
the Elgin-Middlesex-London M.P.P.
- Carried.
Items for Information (Consent Agenda)
1. Hon. Christian Paradis, Minister of Industry with follow up regarding the Community
Access Program (CAP).
2. Information from St. Thomas-Elgin Local Immigration Partnership regarding “Walk With
Me” on Thursday, September 27, 2012 from 9:00 am – 3:00 pm.
3. St. Thomas Elgin General Hospital Redevelopment Project;
a) Update from Susan O’Brian, President, St. Thomas Elgin General Hospital
Foundation.
b) Press release from Cathy Fox, Communications and Public Relations Specialist, St.
Thomas Elgin General Hospital.
c) Paul Collins, President and CEO, St. Thomas Elgin General Hospital with an update
regarding the response from the Ministry of Health and Long Term Care to the STEGH
capital project “re-scoping” proposal.
4. Gary McNamara, President, AMO thanking Mark McDonald for agreeing to be the AMO
representative on the Administration and Infrastructure Working Group, a subgroup of the
Future of Policing Advisory Committee (FPAC).
5. Jeff Yurek, MPP, Elgin-Middlesex-London with copy of correspondence to Hon. John
Milloy, Minister of Community and Social Services concerning the planned closure of the
Ontario Disability Support Program (ODSP) office in St. Thomas.
6. Dan Mathieson, Chair, MPAC Board of Directors providing an update on activities for the
first and second quarters of 2012.
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7. Hon. James Moore, Minister of Canadian Heritage and Official Languages thanking
Warden Walters for his letter regarding the cancellation of Library and Archives Canada’s
National Archival Development Program.
8. Pam Dyck, Administrative Assistant, Violence Against Women Services Elgin County with
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information regarding the 3 Annual “Walk a Mile in Her Shoes” event on September 23,
2012.
9. Kimberly Earls, Business Development Officer, SCOR EDC, informing Council of the new
SCOR EDC executive.
10. Stacey Griffen, Executive Office Coordinator, South West Local Health Integration Network
with information regarding its Integrated Health Service Plan for 2013-2016.
11. Hugh Shields, Executive Director, Great Lakes International Airshow with information
regarding the Great Lakes International Air Show in June 2013.
12. Erica Arnett, Health Promoter, Elgin St. Thomas Public Health with information regarding
the Healthy Communities Partnership.
13. Tammie Ryall, Planner, Municipal Services Office, Western, Ministry of Municipal Affairs
and Housing acknowledging receipt of the council-adopted County of Elgin Official Plan.
(Addendum item, walked in).
In regard to Correspondence Item #1: The Director of Community and Cultural Services
addressed the letter, saying losing the funding was difficult and the response from the Minister
of Industry was disappointing.
The following recommendation was adopted in regard to Correspondence Item #1:
Moved by Councillor Wiehle
Seconded by Councillor Jenkins
THAT the Warden write a letter to the Minister expressing council’s disappointment with
cessation of the Community Access Program and reiterate the particularly negative impact this
cancellation has on rural communities.
- Carried.
In regard to Correspondence Item #3: The Warden reported that he had attended the ribbon
cutting for the “rescoping” of the Capital Redevelopment Project at St. Thomas Elgin General
Hospital and noted that the project is now official. He anticipates the hospital Foundation will
be addressing Council on funding needs in the near future.
In regard to Correspondence Item #4: Councillor McIntyre expressed his appreciation that the
county’s Chief Administrative Officer (CAO) is serving on the Future of Policing Advisory Sub-
committee. The Warden also added his thanks for the CAO’s work on behalf of the Western
Ontario Warden’s Caucus.
Moved by Councillor McIntyre
Seconded by Councillor Mennill
THAT correspondence Items #2 - 13 be received and filed.
- Carried.
Council took a brief recess and reconvened at 10:25 a.m.
OTHER BUSINESS
Statements/Inquiries by Members
Councillor Marr invited members to attend the Snow Birds Air Show events in Port Stanley on
September 11-12, 2012.
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Councillor McIntyre reported that the RCMP Musical Ride on September 6, 2012 in Shedden
was a success and thanked the county’s economic department staff for their participation.
Warden Walters reported the Ministry of Health and Long Term Care was advocating for a full-
time Medical Officer of Health (MOH) at St. Thomas Elgin Public Health and a letter from the
Board of Health will be coming to council. He reported implementation of a full-time MOH would
have financial implications.
Notice of Motion
- None
Matters of Urgency
- None
Closed Meeting Items
Moved by Councillor Jenkins
Seconded by Councillor Mennill
THAT we do now proceed into closed meeting session in accordance with the Municipal Act to
discuss matters under Section 240.2 (e) litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board – Tree By-Law Violations;
Section 240.2 (a) the security of the property of the municipality or local board – Clinical
Associates Lease; and, Section 240.2 (d) labour relations or employee negotiations – Labour
Relations Matter: Update of Collective Bargaining with Ontario Nurses’ Association.
- Carried.
The Chief Administrative Officer presented the County Solicitor’s advice on Tree By-Law
Violations.
The Director of Engineering Services presented the report on the lease.
The Director of Human Resources presented the report on the Ontario Nurses’ Association.
Moved by Councillor Marr
Seconded by Councillor Mennill
THAT we do now rise and report.
- Carried.
Moved by Councillor Ens
Seconded by Councillor Wiehle
THAT the confidential letter dated August 23, 2012 from the County Solicitor regarding the
appeal of a Woodland Conservation By-law judgement be received and filed.
- Carried.
Moved by Councillor McIntyre
Seconded by Councillor Jenkins
THAT the Warden and Chief Administrative Officer be authorized and directed to sign a lease
agreement with Clinical Associates for Suite 345; and,
THAT the lease start on September 1, 2012 for a lease rate of $14.55 sq/ft for year one
($7,347.75 annual payment) and $14.85 per sq/ft for eight months, year two ($4,999.52 for eight
months) plus the HST.
- Carried.
It was noted that staff direction had been given in regard to the confidential Ontario Nurses’
Association report updating a bargaining mandate.
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County Council 8 September 11, 2012
Motion to Adopt Recommendations of the Committee of the Whole
Moved by Councillor Marr
Seconded by Councillor Jenkins
THAT we do now adopt recommendations of the Committee Of The Whole.
- Carried.
BY-LAWS
Moved by Councillor Jenkins
Seconded by Councillor Mennill
THAT By-Law No. 12-25 “Being a By-Law to Establish Revenue Neutral Clawback Percentages
for Certain Property Classes” be read a first, second and third time and finally passed.
- Carried.
Moved by Councillor Ens
Seconded by Councillor Wiehle
THAT By-Law No. 12-26 “Being a By-Law to Confirm Proceedings of the Municipal Council of
the Corporation of the County of Elgin at the September 11, 2012 Meeting” be read a first,
second and third time and finally passed.
- Carried.
PRESENTATION
Members of the Elgin County United Way Special Events Committee gave a presentation on the
money raised by the county in 2012 at various events: the total was $51,500. The Warden
thanked the committee for its hard work for this worthy cause. It was announced that the annual
Warden’s Golf Tournament will be held on June 27, 2013 at St. Thomas Golf and Country Club.
Moved by Councillor Mennill
Seconded by Councillor Wiehle
THAT the presentation titled “United Way 2012 Campaign” dated September 11, 2012 be
received and filed.
- Carried.
ADJOURNMENT
Moved by Councillor McIntyre
Seconded by Councillor Jenkins
THAT we do now adjourn at 10:55 a.m. and meet again on September 25, 2012 at the County
Administration Building Council Chambers at 9:00 a.m.
- Carried.
Mark McDonald, Bill Walters,
Chief Administrative Officer. Warden.
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REPORTS OF COUNCIL AND STAFF
September 25, 2012
Council – (ATTACHED)
Councillor Marr and Councillor McWilliam – Annual Warden’s Banquet
Staff Reports – (ATTACHED)
Accessibility Coordinator – County Accessibility Policy
Library Coordinator – Library Union Database Update
Director of Community and Cultural Services – Approval of Design Concepts for Aylmer
Library
Manager of Planning – Next Steps in the Elgin County Official Plan Work Program
Manager of Planning – Establishing an Elgin County Planning Office
General Manager of Economic Development – Lake Erie Waterfront Trail: Signage Report
General Manager of Economic Development – Economic Development Progress Report
Deputy Director of Engineering Services – Speed Zone Amendments
Director of Homes and Seniors Services – 2012/2013 Meals on Wheels Agreements
Director of Homes and Seniors Services –Registered Nurses’ Association of Ontario’s
Long Term Care Best Practices Initiative
Director of Financial Services – Impact of 2012 MPAC Reassessment
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REPORT TO COUNTY COUNCIL
FROM: Councillor Marr and Councillor McWilliam
DATE: September 11, 2012
SUBJECT: Annual Warden’s Banquet
INTRODUCTION:
Traditionally, each year the sitting Warden and the County’s Social/Entertainment
Committee with the Administrative Services Department plan a banquet for late in the
year to honour the Warden and to bring together the county’s municipal partners, former
wardens and councillors and staff.
BACKGROUND:
The County has celebrated the year of each warden with an event, typically a banquet,
since circa 1852. The earliest official documentation, a guest book, was in 1948 for
Warden James C. Jenkins.
A review of the banquet was undertaken with a focus on the main purpose: celebration of
the warden’s year in office. The banquet’s format was reviewed, including the rising costs
of venue, food, bar and entertainment; room set-up; number of speeches and presentations.
The review presented the opportunity to make improvements. To this extent, revisions are
being recommended to ensure the banquet focuses on the warden’s service to the County,
colleagues, ratepayers and County staff; and that time is available for guests to mingle,
many of whom look forward to this annual opportunity to renew long-standing friendships.
CONCLUSION:
It is important that while the traditions associated with the annual Warden’s Banquet are
respected that the banquet also reflects the County’s continued progress.
Changes have been made in the program to provide less formal activities before and
immediately after dinner in order to focus on time for fellowship. Guests will be invited to
take their seats by the Master of Ceremonies, dinner and the attached program will
commence, and entertainment will not be included at the conclusion of the evening.
RECOMMENDATIONS:
THAT the annual Warden’s Banquet continue with a formal program, as outlined in the
attached document; and,
THAT the revised banquet program be in place for this year’s banquet for Warden Walters
on November 9, 2012.
All of which is Respectfully Submitted Approved for Submission
Councillor Marr Mark G. McDonald
11
Councillor McWilliam Chief Administrative Officer
September 2012
Annual Warden’s Banquet
Assisting Warden with welcoming guests at hall main door - Social/Entertainment
Committee (SEC) co-chairs Councillor Marr & Councillor McWilliam.
Reception: 5:30 p.m. Cash bar.
Guests asked to be seated: Social/Entertainment Committee (SEC) co-chair at podium.
Bar closed.
Banquet Program
Grace - Councillor Couckuyt
Toast to the Queen and Canada - Councillor Jenkins
Dinner
Thanks to Caterer - Councillor Ens
Short Intermission
Introductions: Head table - Councillor Mennill
County Council - Warden Walters
Past Wardens - Councillor McIntyre
Moment of Silence to Honour Past Wardens - Councillor Wiehle
Visiting Wardens, other dignitaries - SEC co-chair.
Greetings: MP Joe Preston, Elgin-Middlesex-Longon
MPP Jeff Yurek, Elgin-Middlesex-London
Mayor HeatherJackson, City of St. Thomas
Recognition of Warden - SEC co-chair
Warden’s Remarks
Gift: Past Warden Dave & Judy Mennill to Warden Bill and Barb Walters
Thank guests for coming, encourage them to enjoy fellowship:SEC co-chair
Reception continues: cash bar reopens.
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REPORT TO COUNTY COUNCIL
FROM: Jennifer Cowan, Accessibility Coordinator
DATE: September 6, 2012
SUBJECT: County Accessibility Policy
INTRODUCTION:
The Integrated Accessibility Regulation (O. Reg 191/11) requires that
organizations develop policies related to the implementation of legislated
requirements. These policies are mandated to be completed by no later
than January 1, 2013.
DISCUSSION:
The County of Elgin’s Accessibility Standards for Customer Service policy
(HR Policy 2.130) was developed in 2009 and addresses the requirements
under the Accessible Customer Service Regulation (O.Reg 429/07). The
Accessible Standards for Customer Service policy meets the requirements
of the Accessible Customer Service Regulation exclusively.
The Integrated Accessibility Regulation now requires municipalities to
develop policies outlining methods in order to comply with the expanded
legislation.
The attached policy, County Accessibility Policy, will act as the main
accessibility policy for the County of Elgin. The proposed policy, as
attached, incorporates the existing HR policy 2.130 and meets the
requirements under the Accessible Customer Service Regulation as well
as expands to ensure compliance with the current legislation.
The County of Elgin is also required through the legislation to develop a
statement of organizational commitment regarding accessibility in our
workplaces and to our constituents. The proposed policy includes the
required statement of organizational commitment..
CONCLUSION:
The attached policy, County Accessibility Policy, will act as the primary
accessibility policy for the County of Elgin and will ensure compliance with
the Integrated Accessibility Regulation.
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RECOMMENDATION:
THAT the Accessibility Standards for Customer Service policy, 2.130, be
replaced with the attached policy and be renamed to the County
Accessibility Policy.
All of which is Respectfully Submitted Approved for Submission
Jennifer Cowan Mark G. McDonald
Accessibility Coordinator Chief Administrative Officer
Rob Bryce
Director of Human Resources
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County of Elgin Section: 2
Human Resources Policy Manual Subject: County Accessibility Policy
Policy Number: 2.130
Code - A Date Approved:
Page 1 of 3 Date Last Revision:
Policy Statement
The County of Elgin is committed to being responsive to the needs of all its residents and employees.
In order to meet the needs of people with disabilities the County of Elgin will:
Ensure policies, practices and procedures address dignity, independence, integration and
provide for equal opportunity for people with disabilities.
Allow people with disabilities to use their own personal assistive devices to obtain, use or
benefit from the services offered by the County.
Strive to meet the needs of people with disabilities in a timely manner, at a cost no greater
than that for people without disabilities.
Accommodate the accessibility needs of people with disabilities to ensure they can obtain, use
or benefit from the County’s goods, services, programs and facilities.
The County will promote accessibility by ensuring that compliance is met for all regulations made
under the Accessibility for Ontarians with Disabilities Act, 2005. Timelines for compliance vary. In
order to ensure that timelines are met, the County will establish, implement and maintain a multi-year
accessibility plan. The plan will outline the County’s strategy to prevent and remove barriers to people
with disabilities.
Definitions
1. Disability: as defined in the Ontario Human Rights Code
2. Service Animal: A “guide dog”, as defined in section 1 of the Blind Persons Rights’
Act; or
(a) An animal used by a person with a disability if:
i. it is readily apparent that the animal is used by the person for reasons
relating to his or her disability; or
ii. the person provides a letter from a physician or nurse practitioner
confirming that the person requires the animal for reasons relating to the
disability.
Legislation
Accessibility for Ontarians with Disabilities Act, 2005
Accessible Customer Service Standard (Ontario Regulation 429/07)
Integrated Accessibility Standard (Ontario Regulation 191/11)
Ontario Human Rights Code
15
County of Elgin Section: 2
Human Resources Policy Manual Subject: County Accessibility Policy
Policy Number: 2.130
Code - A Date Approved:
Page 2 of 3 Date Last Revision:
Policy
Accessibility Planning
The County of Elgin will establish, implement ,maintain and document a multi-year accessibility plan.
The multi-year accessibility plan will outline how the County will prevent and remove barriers to
accessibility as outlined in the Accessibility for Ontarians with Disabilities Act, 2005.
The multi-year accessibility plan will be reviewed at least once every five years. An annual status
report will be prepared. The County will consult with people with disabilities and the Joint Accessibility
Advisory Committee.
Procurement
The County will ensure accessibility criteria and features are considered when purchasing goods,
service and facilities. When it is not practicable to incorporate accessibility criteria, the County will
provide an explanation upon request.
Alternate Formats
The County will provide alternate formats of information and communication that is produced or in
direct control of the County. This will be done upon request, in a timely manner and at a cost that is
no more than the cost charged for the original format.
When it is not practicable to provide an alternate format, the County will provide an explanation and a
summary of the document in an accessible format.
Communication Supports
The County will provide communication supports to members of the public upon request.
If the County is unable to obtain the requested communication support, the County will work with the
individual to determine an appropriate alternative method of communication.
Feedback Process
The County will accept feedback from members of the public relating to the provision of accessible
services provided.
When seeking feedback from the public, the County will provide accessible formats and/or
communication supports to members of the public upon request.
16
County of Elgin Section: 2
Human Resources Policy Manual Subject: County Accessibility Policy
Policy Number: 2.130
Code - A Date Approved:
Page 3 of 3 Date Last Revision:
Service Disruptions
If a temporary service disruption is planned, the County will give notice of the disruption. Notice will
be given by posting the information in a conspicuous place as well as by posting the information on
the County’s website.
Support Persons
The County will allow people with disabilities to be accompanied by a support person in all County
owned and operated public facilities. The County reserves the right to request a person with a
disability to be accompanied by a support person, in the event that it is considered necessary to
protect the health and safety of the person with a disability or others on the premises.
Admission fees will be waived for support persons who accompany a person with a disability.
Service Animals
The County welcomes service animals into all County-owned or operated facilities where the public is
allowed. Service animals will be allowed to accompany a person with a disability to allow them access
to facilities and services.
If an animal is excluded by law from the premises, the County will ensure that other measures are
available to allow a person with a disability to obtain or benefit from the good(s) or service(s).
Use of Assistive Devices
The County will allow people with disabilities to use their own personal assistive devices to obtain
services offered by the County.
If a person with a disability is unable to access a service through the use of their own personal
assistive device, the County will work with the customer to determine an alternate means for
accessing services.
Training
Training will be provided to staff members in accordance with the Accessibility for Ontarians with
Disabilities Act, 2005. The County will retain training records.
Responsibilities
County Council and staff are responsible for adhering to the parameters of this policy. Staff will
consult with the Accessibility Coordinator on the implementation of this policy.
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REPORT TO COUNTY COUNCIL
FROM: Sandi Loponen, Library Coordinator
DATE: September 13, 2012
SUBJECT: Library Union Database Update
INTRODUCTION:
th
As follow up to the January 5, 2012 report titled “Library Union Database Testing”, the
library engaged in testing along with other members of the Ontario Library Consortium
(OLC) in June and July. The purpose of the test was to explore the feasibility of Elgin
County Library joining the union database. This report is intended to update Council on
the results of testing and communicate next steps.
DISCUSSION:
The January report highlighted 3 main concerns that were investigated more closely
during the union database test period.
1) Privacy - Under MFIPPA, it is the library’s responsibility to protect personal data and
transaction history and not to share it with outside parties without express consent. A
union database would merge the private data of patrons from 22 library systems. The
OLC Executive did not pursue a formal opinion from the Office of the Information and
Privacy Commissioner as requested. However, they have acknowledged libraries’
obligation to protect privacy and are working with the database vendor on a technical
solution. The proposed solution, which remains untested, will not be in place until 2013.
The live union database will be launched in September of this year. During the course
of testing, library staff identified several means of accessing private patron data from
other library systems within the database.
2) Loss of customizations & data – Library systems joining the union database have
made several compromises in terms of database design that will change the way their
staff and patrons use the system. Making similar compromises is not in the best
interest of Elgin County Library staff or patrons. The library also confirmed it would lose
historical transactional data that is frequently accessed when analysing historical use of
items and collections.
3) Increase in workload – Participating in this data merger would add significant
workload for staff. For example, instead of being able to quickly and easily source the
status of copies of the library’s most popular titles, staff would struggle to locate Elgin
County’s content amongst copies from other library systems. Ordering materials,
processing, and general information lookups would take more time than is currently
required, inconveniencing staff and adding unnecessary delays to customer
transactions.
In addition, library staff witnessed several data conversion errors in the union database
environment. Of the small group of 18 test user records that were migrated to the union
database, 100% of the records contained some at least one data conversion error. For
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example, on some records, due dates did not migrate accurately and for others, patron
status information did not migrate. Although some of these issues could be resolved in
advance of migration to the live union database, the high failure rate suggests that
significant manual data cleanup would be required to restore the library’s database to its
present, functional state, requiring significant staff time.
4) Additional Concerns – Performance Issues & Cost Savings
Several OLC members expressed concerns about performance if all libraries were to
use the database simultaneously. Two basic system benchmarking tests were
scheduled to monitor server response times. Overall results were inconclusive, but
slower performance was observed both by Elgin County Library staff and the OLC
consultant.
In terms of cost savings, although the library has received estimates for 2012 that
include costs for migrating data into a union database, Elgin County has not received
estimates of costs beyond 2012. Therefore, there is no evidence to support that the
library would achieve any significant cost savings by joining a union database.
The library has enjoyed a longstanding successful partnership with the OLC. However,
the consortium is moving in a direction that is not in the best interest of staff or library
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patrons. On July 25, 2012, the library sent a letter to all OLC members conveying a
final decision not to join the union database.
The library continues to explore options for the future along with other OLC members
that wish not to join the union database. Library staff have met with delegates from
area library systems to begin a preliminary review of alternative database vendors.
Since the library’s contract with the existing vendor does not expire until the end of
2015, there is time to give careful consideration and due process to a replacement
product. Until that time, the library confirmed that it will continue to be a member of the
OLC, outside of the union database group.
CONCLUSION:
This report is to inform Council that the library will continue to be a member of the OLC,
despite the fact that the library will not be joining the union database. Library staff will
continue to seek alternative options for hosting our integrated library system and will
keep Council informed of major developments on this matter and their cost implications.
RECOMMENDATION:
THAT the report “Library Union Database Update” dated September 13, 2012 be
received and filed.
All of which is Respectfully Submitted Approved for Submission
Sandi Loponen Mark G. McDonald
Library Coordinator Chief Administrative Officer
Brian Masschaele
Director of Community and Cultural Services
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REPORT TO COUNTY COUNCIL
FROM: Brian Masschaele, Director of Community and Cultural Services
DATE: September 7, 2012
SUBJECT: Approval of Design Concepts for Aylmer Library
INTRODUCTION:
This report informs County Council of motions passed recently by Aylmer Town Council
to proceed in principle with a new, expanded facility for the Aylmer Library.
DISCUSSION:
Attached to this report are resolutions passed by Aylmer Town Council on September
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4, 2012 regarding support in principle to proceed with the construction of a new facility
for the Aylmer Library that will be in the vicinity of 10,000 square feet. The proposed
location is property adjacent to the Aylmer Old Town Hall where the library is currently
located. The Town has also formed a committee to select an architect to develop
conceptual plans for this facility based on three possible configurations as outlined in
the resolutions.
Staff feel that this is a very positive development towards addressing the long-standing
space needs of the Aylmer Library which is by far the most highly-used branch and
serves the largest population within the Elgin County Library system. The branch
currently comprises approximately 3,000 square feet. However, usage patterns of the
library and guidelines developed by the Administrators of Rural and Urban Public
Libraries of Ontario, which were presented to County Council earlier this year, clearly
justify a facility in the vicinity of 10,000 square feet.
County Council has already taken pro-active measures in anticipation of this positive
development. In January 2012, Council approved a contribution of up to $20,000
towards architectural and engineering costs incurred by the Town of Aylmer for a library
expansion, with funds to be used by the end of 2013. In addition, staff have made
provision for increased leasing and equipment costs in future budgets beginning as
soon as 2014. Given that the Town must adopt the County’s standard municipal lease
prior to moving into the proposed facility, the increased leasing cost to the County will
be approximately $90,000 annually for the first full year of operation, with future costs
indexed to inflation.
CONCLUSION
It must be stressed that the actual construction of a new facility for Aylmer Library, and
its associated costs, has not yet been approved by Aylmer Town Council. Much work
remains to be done in terms of conceptual development, community consultation and
fundraising prior to formal approval of construction. Nevertheless, the resolutions
approved earlier this month by Aylmer Town Council are a significant step towards
addressing the long-standing space needs of the Aylmer Library. Elgin County Library
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staff are enthused to lend any assistance necessary to bring this project to fruition.
Staff will be sure to keep County Council fully informed as the process unfolds.
RECOMMENDATION:
THAT the report “Approval of Design Concepts for Aylmer Library” dated September 7,
2012 be received and filed as information; and
THAT Elgin County Library staff be authorized to lend appropriate assistance to the
Town of Aylmer in planning for a new facility for the Aylmer Library, including
participation on any committees or task forces associated with this project.
All of which is Respectfully Submitted Approved for Submission
Brian Masschaele Mark G. McDonald
Director of Community and Cultural Services Chief Administrative Officer
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REPORT TO COUNTY COUNCIL
FROM: Steve Evans, Manager of Planning
DATE: September 13, 2012
SUBJECT: Next Steps in the Elgin County Official Plan Work Program
INTRODUCTION:
This report will provide County Council with a brief overview of the work that will be
carried out in preparation for taking over delegated approval authority from the Province.
DISCUSSION:
The following list is broken down into general time frames prior to the Province’s notice
of approval and following the approval of the County’s Official Plan. In addition a list of
other matters is included as work that will be necessary in setting up a planning office
and providing information to local municipalities and agencies about approval authority
protocols.
September – December 2012
Establish a Municipal Plan Review process with internal operating procedures to
ensure due diligence
Preparation of a Tariff of Fees By-Law under section 69 of the Planning Act that will
establish fees for the processing of planning applications
Preparation of a by-law to delegate certain responsibilities to the Manager of Planning
Prepare applications forms for plans of Subdivision/Condominium etc.
Develop an applicant’s guide for submission of applications
Create a database system for the effective filing of all applications
December 2012 – February 2013
Receive comments from MMAH
Report to County Council
Negotiate with MMAH on modifications
Following approval of Official Plan and delegation order March/April 2013
Review all existing subdivision/condominium files transferred from Ministry of
Municipal Affairs and Housing MMAH
Notify all affected parties of County’s new status as approval authority e.g. registry
office, local municipalities, conservation authorities, developers, etc
Review of “one window” protocol with MMAH
Consider entering into a memorandum of understanding with Conservation
Authorities to provide comments on development applications respecting storm
water management, Environmental Impact Studies, flood regulations, etc.
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Other matters for consideration
Hiring process for new planner
Establishing a planning budget
Office space allocation
Geographic Information System (GIS) partnership with local municipalities and
others
Work with Economic Development and Tourism Services on Community
Improvement Plans
Work with engineering on Highway 3 status
Workshops with local municipalities on approval authority protocols
RECOMMENDATION:
THAT the report titled “Next Steps in the Elgin County Official Plan Work Program”
dated September 13, 2012 be received and filed.
All of which is Respectfully Submitted Approved for Submission
Steve Evans Mark G. McDonald
Manager of Planning Chief Administrative Officer
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REPORT TO COUNTY COUNCIL
FROM: Steve Evans, Manager of Planning
DATE: September 13, 2012
SUBJECT: Establishing an Elgin County Planning Office
INTRODUCTION:
At the October 25, 2011 County Council session a motion was passed to defer the
report on “Establishing an Elgin County Planning Office” until Council had the
opportunity to review the draft County Official Plan. The draft Official Plan was
prepared on January 25, 2012 and circulated for comment. Subsequent drafts were
prepared as a result of comments received and a final document was presented to
Council on July 24, 2012 for adoption.
Now that the adopted Elgin County Official Plan has been submitted to the Ministry of
Municipal Affairs and Housing for approval it is an appropriate time to bring this matter
back before County Council for direction.
This report will provide County Council with information about establishing a planning
presence at the County level following approval of the Elgin County Official Plan.
DISCUSSION:
The County of Elgin will receive delegated powers from the Minister of Municipal Affairs
and Housing following the Province’s approval of the Elgin County Official Plan in 2013.
As the approval authority, the County of Elgin will have the responsibility to carry out the
approvals function which will require professional staff with skills to administer the
Municipal Plan Review function, maintain the County’s Official Plan and advise County
Council on all County planning matters.
There are two important matters to consider when establishing a planning presence at
the County of Elgin; they include human resources, based on the preferred level of
service and core business alignment.
Human resources will vary based on the level of service the County desires. If the
County provides only basic planning functions i.e. administers the approvals function as
delegated by the Province which includes the transfer of a substantial number of
development files that will need action, comments on all consents, minor variances and
other planning matters; it is estimated that one full-time professional planner with
experience in GIS would be required. If however, the County provided a full-service
planning department where services were made available to all local municipalities the
staff complement would be higher.
Core business alignment will be important in order to take advantage of departmental
synergies. It has been suggested that the planning function be aligned with Economic
Development and Tourism Services where departmental efficiencies such as shared
25
support services and office space can be realized. Planning staff could be effectively
utilized in Economic Development initiatives such as Cultural Planning, Employment
Lands Strategy and other related tasks. In addition, the General Manager of Economic
Development holds a Masters degree in Planning and could provide mentoring and
oversight required to help a planner with his/her new responsibilities.
Now that the Official Plan has been submitted for approval it is expected that the notice
of decision from the Ministry of Municipal Affairs and Housing will be issued within 180
days in accordance with section 17 (40) of the Planning Act. During the approval phase
the Manager of Planning will assist the County in establishing processes and procedures
that will satisfy the Province with respect to Elgin’s new approval authority responsibilities.
Guidance documents will be prepared in consultation with various ministries, agencies
and stakeholders to clarify the County’s new role and how development applications will
be processed.
The County’s Planning Consultants, Meridian Planning, will continue as a resource to the
County providing advice and guidance about appeals and any modifications proposed by
the Province.
Options for Staffing an Elgin County Planning Office
This report provides four staffing options that are based on the level of service the County
of Elgin would provide:
Option 1 – Basic Planning
The County of Elgin could provide for a basic planning function which would require
minimal staffing and deal with County planning matters only. Such basic function would
include the necessary planning oversight needed for the Provincially delegated
“Approval Authority” responsibilities. As well planning staff would be responsible for
providing comments on all planning-related applications that come before Elgin County
as a commenting agency such as consents (through Land Division Committee), minor
variances and zoning by-laws amendments (from local municipalities), etc. In this
option one full time professional planner with GIS capabilities should be sufficient to
carry out this level of workload along with part time support staff.
Note:
The planner may in future take on the responsibility of Secretary Treasurer of the
Land Division Committee
Estimated budget requirements – Planner at $70,000 + benefits = $ 85,000
(½ time secretary) Support staff $28,500 benefits incl. = $ 28,500
Total = $113,500
Option 2 – Basic + GIS
Should the County wish to provide only County planning functions but additionally take
on a role in County-wide GIS, then one full time professional planner and one full time
GIS technician plus part time support staff is recommended.
Estimated budget requirements – Planner at $70,000 + benefits = $ 85,000
GIS Tech at $60,000 + benefits = $ 72,500
(½ time secretary) Support staff $28,500 benefits incl. = $ 28,500
Total = $186,000
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Option 3 – Full Service
If the County were to take on local municipal planning responsibilities, additional staff
would be required. In the event that all seven local municipalities requested the County
to provide a full service planning function, a minimum of two full time professional
planners, a GIS technician and appropriate support staff would be necessary.
Estimated budget requirements – Senior Planner at $85,000 + benefits = $100,000
Planner at $70,000 + = $ 85,000
GIS Tech at $60,000 + = $ 72,500
Support staff $28,500 benefits incl. = $ 28,500
Total = $286,000
Option 4 – Contracting Out
Contracting out planning services is another option that Council could consider. A
planner or planning consulting firm would need to declare any conflict of interest and
the Ministry of Municipal Affairs would also need to give its approval to this type of
arrangement.
Estimated budget requirements – retainer $ 50,000
Additional hours @ $ 175 (750-1000 hours)
Total $181,250 to $225,000
Observations on contracting out from MMAH:
Municipal staff will provide greater continuity especially in policy development
over time
Municipal staff usually have a better understanding of local issues and work
regularly with Council
Municipal staff tend to be more responsive to issues of Council and ratepayers
Conflicts of interest may reduce the pool of consultants that are available
Delegating certain authorities from Council to a consultant rather than a municipal
officer may not be considered appropriate
While Ministry staff is not passing judgement on the approach Elgin County takes with
contracting out planning services the above observations are shared for the County’s
consideration.
CONCLUSION:
This report provides information about the County’s new responsibilities as a result of
delegated approval authority powers from the Province. As well it provides County
Council with a number of options so that consideration can be given to the type of
planning service that is desirable for Elgin in the future. The new approval authority
responsibilities will require Elgin County to put in place the resources and staff to fulfil
its new mandate in planning. The options listed above provide a broad perspective on
various service levels.
Option 3 would require an in-depth cost/benefit analysis to determine whether the
County could provide a full service planning function at less cost than the cumulative
planning costs for each local municipality. Based on the substantial time requirement
to collect such data Option 3 is not being recommended for Council’s consideration.
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RECOMMENDATION:
THAT Council review all options for staffing an Elgin County Planning Office and give
direction to staff to review one or more options with the Ministry of Municipal Affairs and the
Official Plan Steering Committee and report back to Council.
All of which is Respectfully Submitted Approved for Submission
Steve Evans Mark G. McDonald
Manager of Planning Chief Administrative Officer
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REPORT TO COUNTY COUNCIL
FROM: Alan Smith, General Manager of Economic Development
Lindsey Morritt, Marketing Assistant
Clayton Watters, Director of Engineering Services
DATE: September 11, 2012
SUBJECT: Lake Erie Waterfront Trail: Signage Report
INTRODUCTION:
A key pillar of Elgin County’s economy is based on tourism. Building on the County’s
rural nature, and environmental features such as Lake Erie, and the close proximity to
larger populations in London, staff has identified opportunities to grow the tourism
industry in the areas of outdoor adventure, and cycling. This report outlines an
opportunity to brand the County as a destination for cycling tourism, while building
partnerships with neighbouring counties and organizations to create the Lake Erie
Waterfront Trail, also known as the Lake Erie Cycle Route. The trail will be
approximately 620km in length beginning in Windsor, and connecting to the highly
successful Lake Ontario Route to create a trail that is 1500km in length. The route
passes through 7 counties, all of which are supportive and engaged in the project. The
strategy as described below focuses on the directional signage and installation of the
proposed route through Elgin County.
DISCUSSION:
Cycle tourism is a growing market and studies consistently show that cycle tourists stay
longer and spend more when travelling. The Ontario Ministry of Tourism has recognized
the potential of cycling tourism and identified it as a key market segment. The
Government of Ontario have showed their support with their involvement of projects
specifically targeted towards cycle tourists. Some of these projects include: the formation
of the Transportation Options organization; the Bike Train Initiative; the Welcome
Cyclists Network Program; the Cycle Tourism Forum; and, the Great Waterfront Trail
Adventure. Through these initiatives, the Ministry of Tourism has been able to record the
positive economic impact of cycle tourism. Some notable figures include:
The Bike Train Initiative has transported over 2,500 cycle tourists to destinations
across Ontario and cyclists spent $200,000 in Niagara alone.
GO Transit estimates 1,000 of their 42,000 passengers transported in the first
weekend of service between Toronto and Niagara Falls were cyclists.
In 2009, direct spending from the 8 day long Great Waterfront Trail Adventure
was estimated at $134,000 and 80% of participants said they would return to visit
a community they discovered on the Adventure. The Great Waterfront Trail starts
in Niagara on the Lake and ends at the Quebec border.
In 2007, 1.5 million visitors participated in cycling activities in Ontario.
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Elgin County has an opportunity to take a giant step forward in the development of cycle
tourism throughout the County by partnering with the Waterfront Regeneration Trust
(WRT) on the development of the Lake Erie Waterfront Trial. WRT is a non-profit
organization based out of Toronto and are the developers of the Lake Ontario
Waterfront Trail, the Waterfront Trail Adventure Cycling Event, and as a continuation of
that event, now the Lake Erie Waterfront Trial initiative. The Trail will be approximately
620km in length beginning in Windsor, and connecting to the highly successful Lake
Ontario Route to create a trail that is 1500km in length. The route passes through 7
counties, all of which are supportive and engaged in the project. This undertaking also
includes the Welcome Cyclists program which holds information sessions and provides
opportunities for businesses to attract cycle tourists by establishing services, products
and facilities used or needed by cyclistsIt. By being one of the partners of the Lake Erie
Waterfront Trial, provides Elgin County the opportunity to develop a segment of the
outdoor and touring markets of the local tourism sector. Development of these markets
and products is recommended in the Elgin/St. Thomas Tourism Development Strategy
and Marketing Plan. Having a presence in such a well-promoted Trail will provide Elgin
County the opportunity to develop its cycling and touring tourism products, while
meeting its tourism and economic development goals for the County.
Appendix one of this report provides details on the design of the signage and maps of
the proposed route through Elgin County. Signage or markers will be positioned: at
decision points (e.g., major intersections); before turns with directional arrow; and
markers after turns. Signs will be installed mostly on County roadway signs, with a new
post, or combined with Talbot Trail signs. The route will comprise of 65 signs. The
following is a breakdown of signage counts per municipality:
West Elgin 5 signs
Dutton-Dunwich 14 signs (3 on municipal roads)
Southwold 8 signs (6 on municipal roads)
Central Elgin 16 signs
Malahide 9 signs
Bayham 13 signs (5 on municipal roads)
In order to complete the route, staff will be approaching the municipalities of Dutton-
Dunwich, Bayham, and Southwold Township to gain permission to place the required
signage.
With respect to project cost, the Waterfront Regeneration Trust is contributing $7000
towards the project, and has secured additional funding from the Southwest Ontario
Tourism Corporation in the amount of $25,000 for the creation of the signs. It is the
responsibility of each county to install the sign, post, and maintain the route. The
estimated cost to Elgin County would be approximately $8775:
Quantity: 65 Signs at $135 installation each.
Placed in eastern and western direction on county roadways to direct cyclists
along the route.
Size: 17” x 17”
Approximately half the signs will be on a new replaced wooden post combined
with the engineering directional signs.
Sign posts will be provided by County of Elgin Engineering department
30
Please note the above costs are estimates. These prices are based on engineer grade
sign 17” x 17” with reflective fonts with installation within the current 2012 timeframe.
Staff is recommending that $5000 be drawn from the Unspecified Grant Account, with
the remainder, $4000, being from the Economic Development department’s 2012
operating budget - as funds are now available for this project due to efficiencies in other
programs and revenue generation.
CONCLUSION:
By implementing the Lake Erie Waterfront Trail initiative, Elgin County can provide
meaningful experiences and build strong community partnerships by involving
organizations such as the Waterfront Regeneration Trust, neighbouring counties, and
the Welcome Cyclists Network. Welcoming new cycle tourists to Elgin County will attract
more people to Elgin with local businesses benefiting from the increase in spending
activity.
RECOMMENDATION:
THAT County Council approve Elgin’s participation in the Lake Erie Waterfront Trail as
described in the September 11, 2012 report; and,
THAT the project have an upset limit of $9000 (not including HST) with $5000 being
allocated from the Unspecified Grant Account and the remainder from the Economic
Development department’s 2012 operating budget.
All of which is Respectfully Submitted Approved for Submission
Lindsey Morritt Mark G. McDonald
Marketing Assistant, Economic Development Chief Administrative Officer
Alan Smith
General Manager of Economic Development
Clayton Watters,
Director of Engineering Services
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REPORT TO COUNTY COUNCIL
FROM: Alan Smith, General Manager of Economic Development
Kate Burns, Business Development Coordinator
Kathryn Russell, Tourism Development Coordinator
Katherine Thompson, Marketing & Communications Coordinator
DATE: September 11, 2012
SUBJECT: Economic Development Progress Report
INTRODUCTION:
County Council has identified increasing and promoting economic development and
tourism as the number one priority for their term in office. In order to assist County
Council in meeting their vision for economic development, the Economic Development
Strategy and Action Plan 2011 – 2014 was completed in the fall of 2011. The Plan
moves away from the “Old” economy which focused on industry attraction (Industry +
sites + jobs = economic development) and places emphasis on the “New” economy;
which involves what people create, knowledge and innovation (Innovation + talent +
quality of place = economic development). The focus may have shifted but the role of
the department remains the same, to foster and help create an environment that
supports the growth of the economy and prosperity for local businesses and residents.
Progress has been made implementing the actions required to meet the mandate of the
department and the vision of County Council. This report provides an update on
activities from January 2012 to July 2012. It should be stressed that a number of
activities, mostly related to business case files and site selection inquires are not
mentioned due to their confidential nature.
DISCUSSION:
A detailed account of the activities and progress of the Economic Development
department are contained in appendix 1 Economic Development: A Progress Report.
The report highlights the initiatives and programs that support the three pillars of the
economic development program: Land and Space (investment attraction), Economic
Gardening (BR+E/Skills), and People and Places (creative rural economy). Tourism
initiatives are also highlighted in the report as activities in this sector assist in
developing Elgin’s creative rural economy and quality of place.
TheEconomic Development Strategy and Action Plan 2011 – 2014 contains specific
measurables which are included in the Progress Report. The following are some of the
key performance indicators that reflect the new focus of the department:
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Number of Land and Space inquiries: 20
Number of realtors in database: 20
Number of active case files: 30
Number in Ambassador Program: 41. This figure represents an increase of 17%
since 2011.
Conference Series: three events totalling 190 attendees
Investment in the Small Business Enterprise Centre: 23 jobs created, 17
businesses started
Aylmer Elgin Business Resource Centre Pilot Project: 17 jobs created, 9
businesses started
www.progressivebynature.com
- number of unique website visits 4,454
- 27% increase in website visits compared to same time last year
Followers on Social media program:
- Facebook: 254% increase since January 2012
- Twitter: 105% increase since January 2012
Economic Development newsletter: 71% increase in electronic distribution since
January 2012.
Tourism plays a supporting role in the development of Elgin’s creative rural economy;
and, the sector continues to flourish in Elgin County. Visitation to Elgin’s four tourism
kiosks remains strong. This year incorporating an Event Tent, resulted in an increase of
24% in visitation compared with the same time frame in 2011. Programs like Savour
Elgin and the Arts Trail have increased membership over last year, 11% and 14.5%
respectively. Last year at this time www.elgintourist.com received 15,266 website visits.
This year, the site has witnessed an increase of 1,893 visits or a 12% increase. The
Visitors Guide continues to be a popular publication with 40,000 copies being
distributed. Partnerships have been enhanced like the Ontario’s South Coast Alliance
with the development of a strong motorcycle marketing program, while new partnerships
have been developed like the Waterfront Regeneration Trust to create a proposed
cycling route from Windsor to Niagara Falls.
CONCLUSION:
With County Council recognizing the need to move away from the “Old” economy and
embrace the “New” economy, based on the innovation, talent, and quality of place, this
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new approach is resulting in the Economic Development department meeting its
mandate to foster and help create an environment that supports the growth of the
economy and prosperity for local businesses and residents. Specifically with programs
being implemented through the Economic Gardening pillar has resulted in assisting
small businesses staying and growing in Elgin County. The People and Places pillar has
resulted in greater promotion of the County in order to attract creative people and
businesses to Elgin, with Tourism also improving the quality of place and attracting
people to the area. The department through the Land and Space pillar continues to
implement initiatives to meet the requirements of site selectors and investment inquiries.
By endorsing the Economic Development Strategy and Action Plan 2011 – 2014, the
recommended strategies and actions are assisting County Council achieve the top
priority for their term: “…increasing and promoting economic development and
tourism…”
RECOMMENDATION:
THAT the report titled “Economic Development Progress Report” dated September 11,
2012 be received and filed.
All of which is Respectfully Submitted Approved for Submission
Alan Smith Mark G. McDonald
General Manager of Economic Development Chief Administrative Officer
Kate Burns
Business Development Coordinator
Kathryn Russell
Tourism Development Coordinator
Katherine Thompson
Marketing & Communications Coordinator
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Economic Development Progress Report Jan - Jul 2012
Economic Development
Progress Report
January - July 2012
1
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Economic Development Progress Report Jan - Jul 2012
Table of Contents
Land and Space.........................................................3
Tradeshows and Conferences...............................................................3
Realtor Outreach....................................................................................3
Economic Gardening..................................................4
Energy Sector BR & E............................................................................4
WorkforceProgram................................................................................6
Local Food Program.............................................................................10
FreshFest.............................................................................................10
Ambassador Program..........................................................................11
Case Files............................................................................................11
Small Business Enterprise Centre........................................................12
Elgin Business Resource Centre Aylmer.............................................13
Partnerships.........................................................................................14
Harbour Visioning Committee..............................................................15
People & Places.......................................................16
Online Advertising................................................................................17
Economic Development Website.........................................................18
Social Media.........................................................................................20
Newsletters..........................................................................................21
Print Advertising...................................................................................22
Elgin County Living, Awards.................................................................23
Tourism.....................................................................24
Experience Elgin..................................................................................24
Tourism Website..................................................................................28
Tradeshows..........................................................................................29
Tourism Advertising.............................................................................30
Savour Elgin.........................................................................................31
Elgin Arts Trail......................................................................................34
Ports of Elgin........................................................................................37
Tourism Partnerships...........................................................................38
Southwest Ontario Tourism Corporation..............................................40
2
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Economic Development Progress Report Jan - Jul 2012
Land and Space
Tradeshows and Conferences
By attending tradeshows, conferences and staying in touch with local and regional real-
tors, Elgin County will stay top of mind for entrepreneurs and businesses looking to
expand or relocate in Southwestern Ontario.
Leads by Lead Source
Tradeshows
Conference Series
BR&E
Referral
Other
Leads by Tradeshow
CanSIA
1000
London Wine & Food
800
Women's Lifestyle Show
600
Business Franchise &
400
Investment Expo
200
Aylmer 125th
0
Tourism
1
Realtor Outreach
Realtors in Database—20
# of communications with realtors— 5 email requests
- Provided Welcome Packages
# of land/space inquiries—20
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Economic Development Progress Report Jan - Jul 2012
Economic Gardening
For Elgin County “Economic Gardening” is comprised of a broad set of actions that
work together to create a fertile climate for prospective entrepreneurs and for existing
businesses.
The following programs work in tandem as part of Elgin County Economic Gardening:
• Business Retention & Expansion Program
• Workforce Program
• Local Food Program
• Ambassador Program
Energy Sector BR & E
A total of eleven businesses involved in the Energy and Environment sector were sur-
veyed for this program. The key themes that came from this program included;
- Elgin is a positive local business environment
- Many businesses are locally owned and operated
- Businesses surveyed are very positive of their future with 8 businesses (73%)
planning expansion or renovation
- Further workforce planning and skills development needs to take place
- The County may be well served to seek alternative solutions to extending water/
sewer services throughout the County
PERCENTAGE OF SURVEY RESPONDENT’S GENERAL IMPRESSION OF ELGIN COUNTY
9%Excellent
18%
9%
Good
Fair
Poor
64%
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Economic Development Progress Report Jan - Jul 2012
YEARS SURVEYED BUSINESSES HAVE BEEN IN OPERATION
5
4
3
2
1
0
Less than 1 year1-2 years3-10 years11-25 years26-35 years35+ years
BUSINESS OUTLOOK IN THE NEXT 3 YEARS
Remain the Same
18%
Downsize
9%
Relocate
Expand/Renovate
73%
Close
PROJECTED WORKFORCE NEEDS IN THE NEXT 3 YEARS
Increase
18%
Decrease
82%
Remain the same
5
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Economic Development Progress Report Jan - Jul 2012
Economic Gardening Economic Gardening
Workforce Program
As workforce demands continue to evolve and change, it is important for Elgin County
to understand these changes and to work together with the community to prepare the
workforce for shifting requirements and opportunities.
The necessity for continuous learning and workforce adaptation makes it increasingly
important that Elgin County supports and communicates the available resources and
opportunities for ongoing learning, skills upgrading, and other development initiatives
in the County.
The following tactics comprise the Elgin County Workforce Program:
Youth Projects
Local Business Workshops and Events
Partnerships
Youth Projects
Youth Entrepreneurship Program
In partnership with the Elgin CFDC this project provided at-risk youth, as well as under-
served Amish and Mennonite youth from surrounding rural areas, with an introduction
to entrepreneurship through four months of interactive business workshops and indi-
vidual business plan counselling.
Non-Students: under 20 years of age278
Non-Students: 20-29 years of age257
Total Youth Engaged =535
Number of Youth Influencers Engaged29
Number of Seminars/Workshops Completed28
Number of Publications/Materials Distributed1075
Number of Public Activities Taking Place in Rural,
45
Remote and Under-Served Communities
Number of Participants Engaged From Targeted
171
Special Interest Groups (identify below)
Elgin—St. Thomas Youth Employment Counselling Centre
Participate in Board of Directors of YECC, providing programs in health,
education, leadership, employment/career counselling, a homework club,
recreation as well as providing youth the opportunity to get involved in
community events.
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Economic Development Progress Report Jan - Jul 2012
Local Business Workshops and Events
Events such as Bridges to Better Business help to foster
business networking, increase business knowledge and pro-
vide local businesses with new ideas that they can take back
to improve or grow their own businesses.
The 2012 event will take place on;
Thursday, November 1st
St. Thomas Golf Club
Keynote Speaker, Melissa Schenk
Elgin County Conference Series
The Elgin County Conference Series, provides
one day seminars on topics that are of interest
to local businesses. Each of the five seminars
that have been hosted to date have had over
75 attendees with people purchasing tickets
day of. Economic Development endeavours to
continue to host these one day seminars
throughout the year.
Elgin County Conference Series
68
66
64
62
Doing Business with the
60
Government
58
56
Power of Solar
54
52
DoingPower of SolarE-Marketing
E-Marketing
Business with
the
Government
* pre-registered attendance
7
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Economic Development Progress Report Jan - Jul 2012
Partnerships
Economic Development has contributed
to the EmployerOne survey project since
inception, contributing ideas, expertise
and knowledge. The EmployerOne Sur-
vey aims to take the initiative in demand
local market information. The survey
needs participation of employers in the
Elgin, Middlesex and Oxford region in
order to ensure this outcome can be reached. The potential benefits that come with
the EmployerOne Survey more than outweigh its cost and will provide much needed
data to produce quality information on the workforce needs of our region’s employers.
Other partners include Elgin Middlesex, Oxford Workforce Planning and Development
Board, CFDC of Middlesex County, Community Employment Services - Woodstock,
South West Economic Alliance, London Economic Development Corporation, Fanshawe
College and many more.
The Elgin Workforce Development Committee came together
to address two workforce strategy goals:
To collectively create a policy framework and a commu-
nity infrastructure that supports improvements in both quality
and quantity of the labour supply pool
To ensure that Elgin-St. Thomas has the workforce it
needs to achieve its economic development goals
The Committee has achieved its key priorities as laid out in
the initial 2011 document, and with the update has outlined,
new priorities for 2012 including;
1. Create opportunities to retain our youth, attract skilled workers, and increase the
participation of underrepresented groups.
2. Increase educational attainment through lifelong learning
3. Provide support to entrepreneurs and small business operations
4. Maximize labour market by creating a collaborative environment between busi-
ness, government, health and education
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Economic Development Progress Report Jan - Jul 2012
Workforce Statistics
Population Growth Elgin County and St. Thomas
Census Sub-Division PopulationPopulationChange
20062011
Aylmer 7,069 7,151 82
Bayham 6,727 6,989 262
Central Elgin 12,723 12,743 20
Dutton/Dunwich 3,821 3,876 55
Malahide 8,828 9,146 318
Southwold 4,724 4,494 -230
St. Thomas 36,110 37,905 1795
West Elgin 5,349 5,147 -192
Elgin County only 49,241 49,556 315
Elgin County & St. Thomas 85,351 87,461 2110
* source: Statistics Canada, Canada 2011 Census
Number of Employers by Employee Size Range
December 2008 –June 2011
Elgin & St. Thomas
Employee Size Number ofNumber ofAbsolutePercent
RangeEmployers Employers ChangeChange
20082011
0 2,823 3,000 177 6.27
1 - 4 1,135 1,1236 101 8.90
5 - 9 476 506 30 6.30
10 - 19 276 262 -14 -5.07
20 - 49 176 174 -2 -1.14
50 - 99 65 57 -8 -12.31
100 - 199 20 16 -4 -20.00
200 - 499 9 10 1 11.11
500 + 7 6 -1 -14.29
* source: Statistics Canada, Canadian Business Patterns
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Economic Development Progress Report Jan - Jul 2012
Local Food Program
Economic Development has been active in a
number of Local Food initiatives;
Member of the Local Food for Local
People Committee. Active in the
development of the Local Food
Charter and working to bring
awareness to the Toonie Chal-
lenge.
Hosting the Farm 2 School Pro-
gram on the Savour Elgin Web-
site
Providing funding for the Buy Local Buy
Fresh map
FreshFest
FreshFest was held on Thursday, August 23rd at the
CASO Station, organized and hosted by Elgin County
Economic Development.
Total attendees 295 (2011—269)
Total # of vendors—17
Media coverage—TJ, Relish Elgin, Weekly News,
FreeFM, myFM
The Chefs this year included; John Marileitner
from Tall Tales Café, Kim Saunders from The Wind-
jammer Inn, Rob Lampman & Ryan Durston from ME &
Suzie’s and many more.
Three Culinary workshops were held that provided guests with insights into;
beer & cheese pairings, grilled cheese gone gourmet and wine & cheese pairings
with Lunnvale Sheep Cheese.
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Economic Development Progress Report Jan - Jul 2012
Ambassador Program
41 Ambassadors
2 ambassador breakfasts held to
date in 2012 (2 more scheduled
including the Christmas lunch-
eon)
New Ambassador Program Hand-
book distributed to Ambassadors.
Updated content and information
2011 Ambassador of the Year
Grace McGartland
Case Files
Economic Development received a number of inquiries, from local businesses, pros-
pects and new businesses, looking for funding information, municipal information
and more. We provide many services to businesses looking to relocate, expand or
start new in Elgin.
Case Files by Sector
New Business
New Business
Realtor
Realtor
Prospect
Prospect
Local Business
Local Business
Other
Other
0510152025
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Economic Development Progress Report Jan - Jul 2012
Small Business Enterprise Centre
Jobs Created : 23 Total Enquiries : 1247
Businesses Started : 17 Counsellor Consults: 482
Jobs Created
6
January
February
March
May
131
June
1
2
9
10
January
8
February
6
March
4
4
April
2
11
2May
00
June
0
July
Month
12
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Economic Development Progress Report Jan - Jul 2012
Elgin Business Resource Centre Aylmer
Jobs Created : 17
Businesses Started : 9
Counsellor Consults: 135
(New & Repeat)
Loan Inquiries: 6
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Economic Development Progress Report Jan - Jul 2012
Partnerships
Economic Development Plan Review
The SCOR EDC is currently in the process of undertaking
an Economic Development Strategic Plan Review
comprising of the five Counties (Brant, Elgin, Middlesex,
Norfolk, & Oxford) and their partners. This review will
update the current economic analysis of the SCOR region,
identify and review status and direction of economic development strategies across the
region, develop a comprehensive implementation plan based on these strategies and
review recommendations in the “Maintaining the Competitive Edge” report.
The intention is to use the Plan for the purpose of establishing decision-making
parameters, guiding future budget planning, project development, and further
engaging working groups and sector partners as well as collaborate with the separated
cities who are within the SCOR boundaries.
Food Hub project
The Greenbelt Foundation approached SCOR EDC and Erie Innovation and
Commercialization with the idea of pilot projects for food hubs throughout the
Region. Local growers/producers would have a greater access to the marketplace if
there was an aggregating/distribution “hub” for smaller producers to ship products to.
These “hubs” would be a producer themselves and have some relationship with the
area’s farmers as well as the capability to store/cold store products, provide some
shipping/docking functions and have at least minimal traceability capabilities. The
product would then be picked up by larger foods service companies. Economic
Development staff is working with SCOR in trying to service a hub location in Elgin
County.
The department continues to be involved in various SWEA
activities, most recently attending the annual SWEA conference.
This year SWEA reviewed the potential of creating
Intelligent Communities in the region.
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Economic Development Progress Report Jan - Jul 2012
Harbour Visioning Committee
As part of the Port Stanley Harbour Vision Committee, the Economic Development department
is providing input to Central Elgin’s Council on the potential redevelopment concepts and plans
for the lands acquired by the Municipality from Transport Canada in 2010. In order to meet the
Municipality’s goal of transforming the Port Stanley Harbour into a small craft harbour that
supports the existing commercial fishing industry and recreational
boaters, the department drafted a Request for Proposal (RFP) for the
development of a Port Stanley Harbour Economic Development Plan.
Consequently, the RFP was approved by the Committee and municipal
council, and distributed.
Building on Council’s vision for the community, the Plan will assist in
pursuing federal and provincial funding opportunities and leveraging
private sector funding through public-private partnerships, community
partnerships and other initiatives.
To this end, the Port Stanley Harbour Economic Development Plan will
provide direction to Central Elgin’s Council on the development of the harbour through a:
Review of potential redevelopment concepts and plans acquired by the Municipality from
Transport Canada and adjacent municipal owned lands;
Review of information and material prepared by staff and municipal consultants;
Review of information and material prepared by others such as the Fanshawe College
student charette,
Identification of innovative development concepts that build on Council’s vision of a small
craft harbour;
Identification of economic development opportunities for Port Stanley Harbour;
Consideration of economic development, social and community development and
environmental stewardship in the development of the harbour.
The Plan will also provide recommendations for any modifications to the relevant land use
policies of the Central Elgin Official Plan and subsequent secondary plan for the harbour area.
The Economic Development department will continue to play a
substantial role in assisting the Committee throughout the
development of the Plan as the Port Stanley harbour/waterfront has
the potential to be a catalyst for regional economic development and
growth in Elgin County.
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Economic Development Progress Report Jan - Jul 2012
People & Places
People & Places is a marketing program that seeks to attract creative individuals and
entrepreneurs to Elgin County by promoting the area’s ’quality of place’.
‘Quality of place’ is a key factor in attracting talented and creative people to a
community, who in turn create and attract business investment. Elgin County is
fortunate to have numerous qualities and features that give it a competitive advantage
when it comes to attracting creative individuals such as diverse cultural experiences,
abundant access to the natural environment, friendly communities and a tradition of
entrepreneurism.
Economic Development promotes ’quality of place’ by sharing the stories of successful
businesses in Elgin, conducting extensive media outreach and targeting potential
residents and businesses through advertising both online and in print publications.
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Economic Development Progress Report Jan - Jul 2012
Online Advertising
Economic Development recognizes that traditional forms of media are increasingly
becoming less popular as investors and potential residents turn to the internet to find
information. Elgin County Economic Development has turned increasingly to online ad-
vertising over the past year in order to be at the forefront of technology. Often online
advertising can be purchased at a lower cost than traditional advertising and has a
greater reach. Online advertising also has the benefit of being measurable therefore
Economic Development can evaluate whether or not return on investment was worth
the price of the advertisement. This also allows Economic Development to evaluate fu-
ture advertising options based on previous results.
Online advertising is often measured in impressions. Impressions refer to how many
times each ad has been viewed on a specific website. Most online publications charge
advertisers per one thousand impressions.
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Economic Development Progress Report Jan - Jul 2012
Economic Development Website
The Economic Development website www.progressivebynature.comis a valuable
marketing tool for Elgin County. Monthly visits to the site have been
increasing since mid-2011.
* The number of website visitors for April 2012 is inaccurate. Google Analytics stopped
measuring website visits for 15 days while updates to the site were made.
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Economic Development Progress Report Jan - Jul 2012
Website Visits : Jan 1, 2012– Jul 31, 2012
Visits : 6,041
Country# of Visits
Canada 5444
Unique Visits : 4,454
United States 311
India 58
Pages Views : 15,364
United Kingdom 26
Philippines 26
Av. Duration of Visit : 02:17
Unknown 18
Germany 17
% New Visits : 70%
China 8
Iran 8
Australia 7
19
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Economic Development Progress Report Jan - Jul 2012
Social Media
Economic Development uses social media websites Facebook and
Twitter to promote Elgin County as a great place to live, work and
start a business. Social media is a great way to stay connected
with residents, visitors and potential business owners. Elgin’s social
media accounts are used to promote everything from available
property listings, to event listings, to business success stories. Over the
past several months the number of followers on these accounts has
dramatically increased, in part due to several paid advertising
campaigns the department ran on Facebook. The chart below illustrates
the increase in followers from January 2012 to July 2012 on both
Facebook and Twitter.
Social Media Followers
800
600
Jan-12
400
Jul-12
200
0
FacebookTwitter
185200
Jan-12
655410
Jul-12
In the following chart impressions refer to how many Facebook users saw the Elgin
County’s paid ads, Clicks refer to how many people clicked on the ad to learn more and
Likes refer to the number of users who signed up to receive regular updates from the
Elgin County Economic Development Facebook page.
Ad Campaign ImpressionsClicksNew Likes
April-May 2012 1,471,606 600 268
July-Aug 2012 1,186,333 256 115
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Economic Development Progress Report Jan - Jul 2012
Newsletters
The Elgin County Economic Development e-newsletter is produced quarterly by the El-
gin County Economic Development department. The purpose of the e-newsletter is to
increase information distribution about the advantages of locating in Elgin, the
opportunities that are available in the County, to promote Elgin’s exceptional quality of
life, to report on the progress made on the department’s initiatives, and showcase the
successes of existing entrepreneurs in the county. The e-newsletter is distributed elec-
tronically making it more environmentally friendly than a traditional print newsletter.
Elgin County recognizes the importance of keeping stakeholders well informed of
emerging trends and the newsletter provides the County with a marketing tool that
they can use to make a real connection with readers.
* The March 2012 Newsletter was the Year In Review—a comprehensive look at
Economic Development’s activities and business success stories in Elgin. This
document is sent out as a newsletter to all recipients on the newsletter distribution list.
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Economic Development Progress Report Jan - Jul 2012
Print Advertising
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Economic Development Progress Report Jan - Jul 2012
Elgin County Living
Elgin County Economic Development created a
television series in conjunction with Rogers TV St.
Thomas. The show is called Elgin County Living
and is comprised of 12 episodes that take viewers
to some of the most interesting and innovative
businesses and locations in Elgin County. The
program is designed to showcase Elgin County’s
economic diversity and promote the area’s quality
of life. The show airs on Rogers TV St. Thomas
and copies of the episodes are available on Eco-
nomic Development’s Youtube Channel:
http://www.youtube.com/ElginCounty
Awards
In February, the Economic Developers
Council of Ontario (EDCO)
presented Elgin County with two awards
in recognition of its Economic
Development Strategy and Action Plan
for 2011-2014, and its Elgin Arts Trail
website promoting visual arts attractions
throughout the County.
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Economic Development Progress Report Jan - Jul 2012
Tourism
Experience Elgin
The 2012 Elgin County and St. Thomas Visitor’s Guide is a valuable marketing tool that
helps visitors easily find their way around to the area’s historical sites, attractions,
parks and more.
50,000 2012 Visitor Guides were printed (same as 2011 print quantity).
To promote Elgin-St. Thomas and gain exposure the 2012 Visitor Guides were distrib-
uted at the following locations.
LocationApprox. Qty.
Hotel & Travel Information Centre19,000
(318 Locations across Ontario)
Daytripper Magazine4,500
Local Business Mailing1,900
Events/Tradeshows9,000
Tourism Brochure Rack Locations/5,600
Kiosks/Inquiries
Total as of July 31st40,000
The department’s four summer students track the number of adults and children that
visit each kiosk location. Below is a summary of visits at; The Jumbo Caboose, Backus-
Page House, The Stork Club and the Lighthouse & Marine Museum.
Tourism Kiosk Visitors from May 18-July 31, 2012
Number of
Visitors
Adults4,199
Children2,138
Total Visitors6,337
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Economic Development Progress Report Jan - Jul 2012
Experience Elgin
Elgin-St. Thomas Tourism students ask interested visitors to participate in a short
survey about their visit to Elgin-St. Thomas. Below are the key findings from 155
completed surveys as of July 31, 2012.
Where are you from?
Hamilton-Wentworth
4%
Niagara
5%
2%
Kitchener-Waterloo
4%4%
6%
Middlesex
4%
Essex
3%
10%
Oxford
1%
Brant
1%
St. Thomas
Elgin County
13%
13%
London
Other Ontario
Other Province
United States
30%
Overseas
25
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Economic Development Progress Report Jan - Jul 2012
Experience Elgin
How much will you spend in Elgin?
16%
$0-$49
29%
5%
$50-$99
$100-$199
$200-$299
$300 plus
28%
22%
26
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Economic Development Progress Report Jan - Jul 2012
Experience Elgin
To kick off the 2012 Tourism season in Elgin-St. Thomas, approximately 100 Tourism
members attended the first ever Tourism Member Networking Event at the CASO Sta-
tion. The Tourism Expo showcased new initiatives, such as the Southwest Ontario Barn
Quilt Trails, Arts Country and more. The event provided an opportunity for
members to exchange brochures and ideas.
There are many great events happening in Elgin-St.
Thomas. This summer the department’s tourism stu-
dents attended various events with the new branded
event tent, promoting the area. The events to date
include: Rosy Rhubarb Days, Railway Nostalgia Week-
th
end, Port Stanley CanFest, Aylmer 125, Seniors Pic-
nic in the Park, Day out with Thomas, Cactus, Cattle &
Cowboys, and Port Burwell Tub Daze.
1,360 Adults and 355 Children visited the Event Tent.
Elgintourist.com is a valuable resource for Elgin-St. Thomas visitor’s. The department
is continually updating the site to ensure it is current and interesting. A new ‘Event
Tool’ was added to the home page, showcasing upcoming events by month. As well,
the home page design was refreshed, making it more user friendly and appealing.
Continued promotion of www.elgintourist.com has lead to increased visits and page
views, see the following page for a detailed breakdown.
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Economic Development Progress Report Jan - Jul 2012
Elgintourist.com Visits :Jan 1, 2012– Jul 31, 2012
Visits : 17,159
Country # of Visits
Canada 15,566
Unique Visits : 13,456
United States 998
United Kingdom 264
Pages Views : 68,512
Germany 31
South Africa 26
Av. Duration of Visit : 03:42
Brazil 23
Av. Pages Viewed : 3.99
Australia 20
Netherlands 20
% New Visits : 76%
India 19
China 12
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Economic Development Progress Report Jan - Jul 2012
Experience Elgin
Elgin-St. Thomas Tourism participates in a number of tradeshows and events each year
to promote Elgin-St. Thomas as a travel destination. Below is a list of tradeshows with
attendees that Elgin-Tourism has attended in 2012. New banner stands were created
to display at the shows.
TradeshowAttendance
London Food & Wine Show 6,000
St. Thomas Home &4,000
Garden Show
Women’s Lifestyle Show 6,000
London Boat Fishing & Leisure Show 8,000
Toronto Motorcycle Supershow 65,000
London Boat, Fishing & Leisure Show
Banner Stands
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Economic Development Progress Report Jan - Jul 2012
Experience Elgin
The ‘Experience Elgin County and St. Thomas’ Advertising builds on an already
successful and established platform by highlighting examples of some of the very
best attractions and experiences that Elgin-St. Thomas tourism has to offer. Ads have
been used in regional publications, newspapers, online and on select radio stations.
Print Advertising
PublicationCirculation
Horizon Travel Magazine 60,000
Daytripper Magazine 40,000
Relish Elgin Magazine 5,000
London Free Press—100 200,000
Things to See & Do
Lake Erie Living Magazine 100,000
Ontario Summer Travel 425,000
Magazine
Aylmer Express Inserts 7,000
St. Thomas Weekly News 30,500
London Free Press — Barn 85,000
Quilt Trail Insert
Radio Advertising
“Experience Elgin County & St.Thomas” radio ads are running on the following radio
stations as weather tags, from April 30th - September 30th, 2012.
Radio StationNo. of Reach
Spots
Q97.5 220 81,115
BX 93 220 50,553
Weather Tag
30
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Economic Development Progress Report Jan - Jul 2012
Savour Elgin
2012 saw the addition of new members and the joining of the Savour and Arts trail into
one convenient guide.
Membership for 2012 increased 11 %. Currently two more members are looking to be
included in the program for the remainder of 2012.
Savour Elgin targets those who are interested in food and drink. Located in the imme-
diate St. Thomas & Elgin area, and London region. Radio, tradeshows, print and social
media were used to reach these target audiences, as outlined below.
Print Advertising
PublicationCirculation
Relish Elgin 5 000
London Visitor Guide 125 000
Eat Drink 10 000
Travel Guide to Canada 80 000
Radio Advertising
Savour Elgin radio spots ran on the following radio
stations in 2011 & 2012.
Radio StationNo. of Reach
Spots
Q97.5 40 81,115
BX 93 40 50,553
myFM 105 22,000-25,000/wkly
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Economic Development Progress Report Jan - Jul 2012
Savour Elgin
Printed 15,000 Elgin Arts Trail & Savour Elgin Guides. Guides were distributed at the
following locations:
LocationApprox.
Qty.
Daytripper Magazine1,000
Events/Tradeshows3,500
Tourism Brochure Rack Locations/5,200
Kiosks/Elgin Arts Trail & Savour
Elgin Member Locations/Inquiries
Total as of July 31st9,700
The below chart shows the dollars spent on marketing the Savour Elgin program lever-
aged against the actual value of the marketing gained for the program.
ProgramCostValue
Advertising $11,880 $41,050
Conferences/Tradeshows $5,100 $16,000
Editorial $0 $7,200
Web/Guides $4,000 $10,000
Total $20,980 $74,250
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Economic Development Progress Report Jan - Jul 2012
Savourelgin.ca Visits :Jan 1, 2012– Jul 31, 2012
Visits : 1,397
Country# of Visits
Canada 1,267
Unique Visits : 1,013
United States 91
Brazil 6
Pages Views : 5,906
Iran 4
China 3
Av. Duration of Visit : 04:12
United Kingdom 3
Av. Pages Viewed : 4.23
Indonesia 3
Jamaica 3
% New Visits: 71%
Australia 2
Germany 2
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Economic Development Progress Report Jan - Jul 2012
Elgin Arts Trail
In September, the Elgin Arts Trail will be celebrating its one year anniversary. The pro-
gram is supported by a colourful Discovery Guide, website, signage, and advertising
and promotion. The trail is unique to the area, with a goal to attract visitors from afar
and to help make Elgin-St. Thomas an even greater destination.
Membership for 2012 has increased 14.5%.
The Elgin Arts Trail targets those who are interested in the arts and who are most
likely to become trail tourists; specifically residents of Elgin County & St. Thomas, with
some coverage in surrounding areas such as London (in 2011 & 2012). Both radio and
publications were used to reach these target audiences, as outlined below.
Print Advertising
PublicationCirculation
Relish Elgin 5,000
The Beat Magazine 10,000
Daytripper Magazine 40,000
Arts Country 30,000
Radio Advertising
Elgin Arts Trail radio spots ran on the following radio stations from May 14th - June
3rd, with plans to run more from September 3rd - September 17th, 2012.
Radio StationNo. of Reach
Spots
Q97.5 40 81,115
BX 93 40 50,553
myFM 105 22,000-25,000/wkly
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Economic Development Progress Report Jan - Jul 2012
Elgin Arts Trail
The merged 2012 Savour Elgin and Elgin Arts Trail booklets have twice the reach.
These programs compliment each other by creating the perfect marketing piece for
food and art in Elgin.
Printed 15,000 Elgin Arts Trail & Savour Elgin Guides.
Guides were distributed at the following locations:
LocationApprox.
Qty.
Daytripper Magazine1,000
Events/Tradeshows3,500
Tourism Brochure Rack Locations/5,200
Kiosks/Elgin Arts Trail & Savour
Elgin Member Locations/Inquiries
Total as of July 31st9,700
Developing and promoting stories that can be used in
print and online is part of the Elgin Arts Trail strategy.
Each month an Elgin Arts Trail member is featured in
online. As well, members are pro-
filed bi-monthly in
The Elgin Arts Trail is developed in partnership with the following organizations that
play a role in supporting the program.
The Elgin Arts Trail includes a strong web presence that speaks to its target audiences.
Elgin County is promoting www.elginartstrail.ca, by engaging visitors and inviting them
to take a ‘journey of discovery’. Although still new to the art market, the site is starting
to see new visits, refer to the following page for a detailed breakdown.
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Economic Development Progress Report Jan - Jul 2012
Elginartstrail.ca Visits :Jan 1, 2012– Jul 31, 2012
Visits : 814
Country# of Visits
Canada 755
Unique Visits : 607
United States 42
United Kingdom 4
Pages Views : 3,081
Australia 3
Bangladesh 2
Av. Duration of Visit : 03:50
China 2
France 1
Av. Pages Viewed : 3.79
India 1
% New Visits: 73.34% Mexico 1
Netherlands 1
2012 Visitor Breakdown
216, 27%
New Visitors
Returning Visitors
598, 73%
36
75
Economic Development Progress Report Jan - Jul 2012
Ports of Elgin
The Ports of Elgin is a key lure attraction to increase shopping, use of accommoda-
tions, waterfront recreation, restaurants, festival and events, and surrounding area
sight-seeing. The campaign was launched in 2011 including a website
(www.elgintourist.com/ports), and brochure. The program was promoted through ad-
vertising, tradeshows and events and brochure distribution.
The Ports of Elgin Ad creative was updated for the 2012 campaign. Advertising medi-
ums used included print, online and radio. The collage represents a snapshot of the
publications used to promote the Ports of Elgin.
Backyard Vacations,
Lake Erie Living Magazine,
7,000 circulation
100,000 circulation
St. Thomas Weekly News,
30,500 circulation
Horizon Travel Magazine,
60,000 Circulation
37
76
Economic Development Progress Report Jan - Jul 2012
Tourism Partnerships
Ontario’s South Coast is a regional tourism marketing and
destination development alliance including Elgin-St. Thomas,
Norfolk County, Haldimand County and Chatham-Kent. In
partnership, the alliance has created the award winning
“Cruise the Coast” map to help motorcycle enthusiast navi-
gate along windswept country roads.
Development and distribution of
2012 Cruise the Coast Motorcycle
Map (25,000 copies)
Collaborated on ad/editorial in
Horizon Travel Magazine (60,000
circulation)
www.cruisethecoast.com
(Note: Analytics only available from
April 16th through to July 31st)
Unique Visits: 4,371
Page views: 11,452
Elgin Arts Trail members are featured in the second edition of the Arts Country Guide.
The regional studio tour website and catalogue documents the cultural wealth of five
distinct southern Ontario regions: Brant, Elgin, Middlesex, Norfolk, and Oxford. Visitors
and residents alike are invited to enjoy the seasonal spectrum of arts and artisanal
crafts that distinguish each area.
Printed 30,000 2012 Arts Country Guides
www.artscountry.ca
Unique Visits: 1,569
Page views: 10,949
38
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Economic Development Progress Report Jan - Jul 2012
Tourism Partnerships
Active Elgin is a coalition of community organizations, led by Elgin
St. Thomas Public Health that is dedicated to promoting sport,
recreation and leisure in our community. Elgin-St. Thomas Tour-
ism is a partner in the development of the Active Elgin Guide,
events and website.
Printed and distributed 36,000 2012 Active Elgin Guides
www.activeelgin.ca
Unique Visits: 3,400
The County of Elgin is partnering with the Waterfront Regeneration Trust and
neighbouring counties to create the . This 620km route will begin
in Windsor and continue along the waterfront to Niagara Falls. Staff are currently coor-
dinating the installation of the signage program for Spring 2013 pending Council
approval in September.
Welcoming cycle tourists into Elgin County provides new opportunities for tourists and
generates increased economic impact in the county. By implementing the Lake Erie Cy-
cle Route initiative, Elgin County can provide meaningful experiences and build strong
community partnerships.
The CEEDTAC Tourism Sub-Committee has met once in 2012 to review and discuss
tourism initiatives and additional meetings are planned for the fall and winter. Commit-
tee members include: Dave Marr (Elgin County Council), Lori Baldwin-Sands (City of St.
Thomas), Laura Woermke (STEPAC), Paul Corriveau (Railway City Brewing Company),
Kim Saunders (The Windjammer Inn), Jesper Anderson (LAVENDER SENSE), and Chair
Rob Quai (Quai du Vin Winery).
39
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Economic Development Progress Report Jan - Jul 2012
Southwest Ontario Tourism Corporation
The Ontario’s Southwest Spring Launch Event
in March was a huge success at the CASO
Station in St. Thomas. 186 Tourism profes-
sionals attended the two day conference
which provided tourism businesses with first
hand training and leading industry informa-
tion. Michael Chan, Minister of Culture and
Sport welcomed attendees, and Roger Brooks,
CEO/President of Destination Development
International was the keynote speaker. The
event promoted Elgin-St. Thomas, generated economic revenue into the area, cre-
ated awareness of programs like Savour Elgin and further developed the support
and partnership of Elgin-St. Thomas with the Ontario’s Southwest.
The Ontario’s Southwest launched a new consumer website, ontariossouth-
west.com, featuring ‘Experiences’ and ‘Itinerary Experiences’ from each DMO. 65
different tourism businesses/attractions are included on the site from Elgin County
and St. Thomas.
The site is organized into categories including culinary, winery, festivals and fun,
accommodation and more. It features an events calendar and an interactive map
that can filter listings by the various categories on the site. Over 25,000 visitor’s to
the site have generated over 100,000 page views. The most popular cities viewing
the site are Toronto, London, Kitchener, and Windsor.
40
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Economic Development Progress Report Jan - Jul 2012
Southwest Ontario Tourism Corporation
A billboard campaign including 77 billboards ran through the months of April and
May. Four (4) billboards, (pictured below), were placed in Elgin County.
Below is a list of magazines advertised in, and their circulation. The Ad
creative focused on Culinary, Motorcycling, Wineries and Breweries.
PublicationCirculation
Crossings 120,000
Horizon 60,000
Where Toronto 70,000
Canadian Living 300,000
Toronto Life 86,200
Zoomer 48,000
Lake Erie Living 100,000
55+ Magazine 200,000
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Economic Development Progress Report Jan - Jul 2012
Southwest Ontario Tourism Corporation
Savour Elgin was featured in a collaborative ad highlight-
ing the culinary experiences in Ontario’s Southwest for
the September/October issue of AAA Living Magazine,
(creative shown on right). The magazine has a circula-
tion of 529,000.
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81
REPORT TO COUNTY COUNCIL
FROM: Peter Dutchak
Deputy Director of Engineering Services
DATE: September 12, 2012
SUBJECT: Speed Zone Amendments
INTRODUCTION:
The County of Elgin has received a number of requests to extend existing reduced speed
zones on County roads where new home have been built. Staff has reviewed these areas
and recommends to extend existing reduced speed zones to encompass new
developments that have occurred.
DISCUSSION / CONCLUSION:
The County of Elgin has received requests from residents in hamlets where existing
reduced speed zones exist, requesting that the zones be extended to include new homes
that have been built recently.
The County of Elgin uses the Highway Traffic Act’s definition of a “built up” area to define
reduced speed zone areas. This practice provides a consistent approach to establish
reduce speed zone areas. As new development occurs and extends beyond existing
reduced speed zone limits, the reduced speed zones should be extended.
The following table lists existing reduced speed zones that require amendment.
LocationPostedAmendment
Speed
1 - Calton Line, west of Richmond Road 60Extend zone 470m west
2 – Richmond Road, south of Calton Line 50Extend zone 390m south
3 – Union Road, north of Talbot Line 50Extend zone 490m north
4 – Putnam Road, south of Avon Drive 50Extend zone 64 m south
RECOMMENDATION:
THAT the existing speed zone by-law be amended to include the following revisions:
Calton Line, west of Richmond Road, extend 60km/h zone 470m west.
Richmond Road, south of Calton Line, extend 50km/h zone 390m south.
Union Road, north of Talbot Line, extend 50km/h zone 490m north.
Putnam Road, south of Avon Drive, extend 50km/h zone 64m south.
104
All of which is Respectfully Submitted, Approved for Submission,
Peter Dutchak Mark G. McDonald
Deputy Director of Engineering Services Chief Administrative Officer
Clayton Watters
Director of Engineering Services
105
REPORT TO COUNTY COUNCIL
FROM: Annemarie Atkinson, Manager of Support Services - Bobier Villa
Liz Gloin, Manager of Support Services -Terrace Lodge
Sue Krueger, Manager of Support Services - Elgin Manor
Rhonda L. Duffy, Director of Homes & Seniors Services
DATE: September 10, 2012
SUBJECT: 2012/2013 Meals on Wheels Agreements
INTRODUCTION:
The Elgin County Homes, in partnership with West Elgin Community Health
Centre (WECHC) which serviced by Bobier Villa and the Victorian Order of
Nurses (VON) which is serviced by Elgin Manor and Terrace Lodge strive to
serve the community by providing quality meals to the frail residents of the
County through a Meals on Wheels program (MOW).
DISCUSSION:
The Homes have aimed to keep the MOW program affordable to individuals in
the community without negatively impacting the Home’s budgets. For the past
five (5) years staff has been successfully providing a nutritious meal for six
dollars ($6.00) per meal. With increasing costs in food, supplies and labour staff
suggest that the cost be raised by $0.50 to a total cost of six dollars and fifty
cents ($6.50) per meal. Pricing is based on a cost recovery model.
CONCLUSION:
Providing nutritional meal service to community residents continues to be a
valuable and needed service. In discussion with WECHC and VON, all parties
agree recommend the additional cost of $ .50 per meal and the increase is
effective October 1, 2012 through September 30, 2013
RECOMMENDATION:
THAT the current price of Meals on Wheels for WECHC and VON increase from
$6.00 to $6.50 effective October 1, 2012 to September 30, 2013, and
THAT Council authorize the Chief Administrative Officer to sign the 2012/2013
Meals on Wheels agreement for the WECHC and VON.
106
All of which is Respectfully Submitted Approved for Submission
Annemarie Atkinson Mark G. McDonald
Manager of Support Services – Bobier Villa Chief Administrative Officer
Sue Krueger
Manager of Support Services – Elgin Manor
Liz Gloin
Manager of Support Services – Terrace Lodge
Rhonda L. Duffy
Director of Homes & Seniors Services
107
REPORT TO COUNTY COUNCIL
FROM: Rhonda L. Duffy
Director of Homes & Seniors Services
DATE: September 12, 2012
SUBJECT: Registered Nurses’ Association of Ontario’s Long - Term Care Best
Practices Initiative
INTRODUCTION:
The Ministry of Health and Long-Term Care (MOHLTC) continues to provide
opportunities to enhance the dissemination and implementation of evidence-based
practices and best practice guidelines in long-term care homes. In order to maintain
strong linkages with the regions and long-term care homes across the province, there
continues to be a need to have host agencies at the local level to provide support to the
Long-Term Care Best Practice Coordinators. Funding has been provided for Long-
Term Care Best Practice Coordinators across the province, one of which will continue to
be housed at Elgin Manor.
DISCUSSION:
In April 2011, the Home’s staff submitted an application to the Registered Nurses
Association of Ontario (RNAO) for consideration as Host Agency for a Best Practice
Coordinator for LHIN 2.Staff has received notification that the contract can be
continued for a second year and that Elgin Manor will continue to serve as the host
home for a Best Practice Regional Coordinator for LHIN 2.
The Best Practice Coordinator will undertake a number of regional activities that will
facilitate evidence–based practices such as, wound care, palliative care, fall prevention,
etc. The role is to focus on resident/person-centred care using standardized, clinically
proven practices which lead to positive outcomes for the resident.The Coordinator will
continue to be provided with office space, office supplies, internet access, telephone and
clerical support as needed. The RNAO will pay a lump sum of $5,000 to the County of
Elgin to cover any overhead costs for the above noted support; will pay all expenses
related to salary, benefits, expenses, computer equipment, cell phones, travel, etc., as
the Best Practice Coordinator is an employee of the RNAO, not the County of Elgin.
The RNAO has asked the County of Elgin to engage in this partnership by signing a one
year agreement with the potential for renewal after March 31, 2013. The partnership
would commence June 1, 2012.
CONCLUSION:
The RNAO has accepted the County Homes’ application to continue to act as a host for
a Best Practice Coordinator for LHIN 2. This is an excellent opportunity and partnership
108
for the County of Elgin Homes as staff continues to work toward implementing Best
Practice Guidelines under the Long - Term Care Act, 2007 and the Residents’ First
Initiative, a quality improvement program.
RECOMMENDATION:
THAT Council authorizes staff to sign a one year agreement with the RNAO to be the
Host site for a Best Practice Coordinator; and,
THAT the report titled “Registered Nurses’ Association of Ontario’s Long - Term Care
Best Practices Initiative” dated September 12 , 2012” be received and filed.
All of which is Respectfully Submitted Approved for Submission
Rhonda L. Duffy Mark G. McDonald
Director of Homes & Seniors Services Chief Administrative Officer
109
REPORT TO COUNCIL
FROM: Jim Bundschuh - Director of Financial Services
DATE: September 14, 2012
SUBJECT: Impact of 2012 MPAC Reassessment
INTRODUCTION:
The last Municipal Property Assessment Corporation (MPAC) province-wide
assessment update was based on a January 1, 2008 valuation date and affected
the 2009-2012 tax years. The assessment released this fall is based on a
January 1, 2012 valuation date and will affect 2013-2016 tax yea Properties
experiencing a market increase from 2008 to 2012 will have the valuation
phased-in for property tax calculation purposes over the four year tax cycle. All
market decreases will be applied immediately to the 2013 tax year. Attachment I
shows that residential properties increased by 12% over the four-year period (3%
per annum), but farm properties increased by over 50% (11% per annum). Since
increases will be phased in over four years, the impact on the farmers will be
gradual; however this still translates into double digit tax increases for the farm
portion of these properties for each of the next four years. Since a family farm is
comprised of not only farm assessment, but also residential asse
combined impact would be much less. On a typical 100 acre family farm, the
impact on the upper and lower tier taxes for the four years is an increase of
approximately $85 per year on their prior $2,300 tax bill or 3.6% (calculated using
no change in total taxes collected across all property classes any levy
increases passed by the County or its partner municipalities will be additive).
DISCUSSION
:
The property tax system legislated by the Province of Ontario attempts to
achieve fair taxation through the use of Current Value Assessment (CVA). In
recognition that the tax impact of changes in valuation will be difficult to absorb
by individual property owners in a single year, the province mandated that
increases be phased-in over four years to soften the blow. Without this phase-in,
farmers would see 50% increases in their farm class assessment in 2013.
It is important to look at the increase with a long-term perspective. The change
from the 2005 to the 2008 CVA on farms represented a 2% increase per annum
compared to the residential increase of 5% per annum. Based on the 2005 CVA,
farms were paying 8% of the levy and residential properties were
With the loss of industrial property assessment, the 2012 CVA wi
and residential percent share of levy rise by 2% to 10% and 78% respectively.
The loss of industrial assessment base is an unfortunate reality that has placed
added burden on both farms and households.
110
If the County and its partner municipalities wished to soften the blow further,
changes in the farm ratio could be considered (see Attachment II for legislative
authority for changing farm tax ratio). However, it is also important to note that
tax ratios were never foreseen as a means of providing temporary tax relief. Tax
ratios are typically altered either for fairness or strategic reasons.
The farm/managed forest tax rate is currently only 25% of the residential rate,
whereas all other rates are greater than the residential rate.
argued that the fairness argument would only apply to those classes with higher
rates.
The strategic reason for changing ratios would be to attract businesses to the
County. At this time Chatham/Kent is the only comparable municipality with a
farm tax ratio below 25%, with their ratio being set at 22%. In a report to Council,
th
titled Tax Ratios dated November 28, 2011, the Countys Economic
Development department concluded that tax rates play a minor role in the site
selection of businesses, with quality of place being the primary decision factor.
Although the focus of that report was on commercial and industrial properties, its
conclusions apply equally well to farm businesses.
CONCLUSION:
Despite the fact that the purpose of tax ratios was not to soften the blow of CVA
changes, it does not preclude the County from using it for that purpose.
However, given the disadvantages of using it for that purpose (as outlined in
Attachment III), the most important of which is the transfer of tax burden onto
residential rate payers, the use of ratios as a means to effectively extend the
phase-in period would be ill advised.
It is important to remember the benefit farmland had relative to residential
properties in the 2005 reassessment. Also, when looking at an average family
farm, the increase due to reassessment will only be approximately 3.6%
annually.
The contents of this report were reviewed at a meeting held on September 14,
2012 between the CAOs and Treasurers of the County and municipalities. It was
the consensus of all that the following recommendations be put forward for
Councils deliberation.
RECOMMENDATION:
THAT the current four-year Current Value Assessment (CVA) phase-
sole tool used to soften the 2012 reassessment impact on property taxes; and,
THAT tax ratios for all property classes be maintained at their
Respectfully Submitted Approved for Submission
Jim Bundschuh Mark G. McDonald
Director of Financial Services Chief Administrative Officer
111
Attachment I
112
113
114
Attachment II
Authority to Modify Farm Tax Ratio
Municipal Act 2001, S.O. 2001, c25 Restrictions, tax ratios for certain
property classes 308.1
Farm property class
(3) The tax ratio for the farm property class prescribed under the Assessment Act
is 0.25 or such lower tax ratio as the upper-tier municipality or single-tier
municipality may establish. 2002, c. 22, s. 153.
Ministry of Municipal Affairs and Housing Website – Section 4 The Fiscal
Context
Reduced Rates for Farm and Managed Forest Classes
In 1998, the provincial government specified that farm lands, farm outbuildings
and managed forest properties could only be taxed at 25 per cent of the
residential rate established in the municipality.
Under recent changes initiated by the provincial government, upper tier and
single tier municipalities have been given the option to further reduce the
municipal tax rate on the farm property class to below 25 per cent of the
residential tax rate. Lowering the farm tax ratio in one year does not, however,
prevent your municipality from raising it in a subsequent year, as long as the ratio
does not exceed the 25 per cent limit. The tax ratio for education purposes
remains at 25 per cent of the residential rate for farm and managed forest
properties.
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Attachment III
Modify Farm Tax Ratio to Soften Impact of CVA increase
Assumptions:
A change in tax ratio was to be only temporary spreading out the impact of
the 2012 valuation over an eight-year period.
The ratio would be lowered over the next four years.
The ratio would be ramped back to 25% in the subsequent four years.
Result: Instead of facing tax increases in excess of 10% for four years under the
CVA phase-in regime, the farmers would have increases of less than 10% but
over an eight-year period.
Pros:
Impact on farmers over next four years would be less.
Cons:
Transfers tax burden to other tax categories, the largest of which is
residential properties.
Significant tax increases on farms would continue for eight years, long
after the root cause (increased property value) for the increase is
forgotten.
Managing farm taxes through tax ratio manipulation would be dif
given the numbers of factors that are involved:
Experience from the Capping regime, a temporary mechanism put
o
in place in 1998 to soften the impact of the move to CVA on
commercial and industrial properties, has shown how difficult it
manage and virtually impossible to get out of.
The next CVA valuation to take effect in the later half of the next
o
eight years. It is impossible to predict where farm prices will stand
in 2016 relative to other properties, but at this point in time it
appears that the increases in farm valuations that MPAC witnessed
from 2008 through January 1, 2012 are continuing. A London Free
Press article Area Farm Prices Surge dated September 11, 2012
(see Attachment IV) states that London area farms have shot up
hundreds of thousands of dollars in the last 12 months. If increases
in farm prices over the next four years continues to out pace that of
residential properties, then 2017 would require further reductions to
the farm tax ratio.
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Area farm prices surge | Local | News | The London Free PressPage 1of 3
Attachment IV
By John Miner, The London Free Press
Wednesday, September 12, 20129:16:21 EDT AM
If you have a yearning to buy a farm and get back to the land, it’s going to take deep pockets and a friendly lender to satisfy.
That is if you can even find a farm for sale.
Prices for farms in the London region, particularly the Woodstock and Stratford regions, have shot up hundreds of thousands of dollars
in the last 12 months, according to report released Monday by Re/Max.
And in southern Huron and parts of Perth County, basic 100-acre parcels are changing hands for as much as $1.8 million, up from
$1.4 million in 2011, the Re/Max market trends report found.
“The market is strong,” said Kevin Williams of Re/Max a-b Realty that has offices in Oxford and Perth counties.
“We’ve seen land trend higher and it will plateau and then it will go back up again. This rise has been a little quicker than anyone
expected,” he said.
One-hundred-acre farms were bringing $15,000 an acre in the Woodstock to Stratford area, up from $9,000 in 2011, Re/Max says.In
south Huron and mid-Perth County, prices per acre climbed to $16,000 to $18,000.
Williams said higher crop prices, now treading in record territory, are partly responsible for the increase farm prices.
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http://www.lfpress.com/2012/09/10/farm-land-prices-soar19/09/2012
Area farm prices surge | Local | News | The London Free PressPage 2of 3
Another factor is few farms are hitting the market as farmers at retirement age are keeping their farms and renting the land instead of
selling, he said.
“That is definitely tightening the supply,” Williams said.
Re/Max is forecasting farm prices in many areas will continue to rise.
Though prices in Southwestern Ontario have surged, they are nowhere near the highest prices in the country. In the Fraser River
valley, farm land is bringing $40,000 to $60,000 an acre, the same as it did in 2011.
john.miner@sunmedia.ca
---------
FARM LAND PRICES
According to the Re/Max market trends report
London-St. Thomas
•Price per acre up almost $1,500 an acre during last year.
•Farm land selling for $10,500 an acre in east Middlesex, $7,500 in west Middlesex, $8,500 in east Elgin County, $6,500 in west
Elgin County, 9,500 in north Lambton and $5,900 in south Lambton.
Woodstock and Stratford
•Price-per-acre risen to $15,000 from $9,000 a year ago.
•100-acre parcels the most sought after
•Properties sell within 60 days or sooner
Bruce and Huron counties
•Prime farm land in south Huron and mid-Perth commands $16,000 to $18,000 an acre, up from $10,000 to $14,000 an acre.
•Farmland sells within 15 to 30 days
•Local buyers are leading the charge, but there is the odd offshore buyer of land
Chatham-Kent
•Starting prices range from a low of $5,000 to a high of $16,000 an acre with the most popular price point between $7,000 and
$9,000
•50 to 100-acre parcels the most coveted.
Wednesday, September 19, 2012
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COUNTY OF ELGIN
By-Law No. 12-27
"BEING A BY-LAW TO AUTHORIZE SPEED LIMITS AND
REPEALS A NUMBER OF RELATED BY-LAWS"
WHEREAS pursuant to Section 128(2) of the Highway Traffic Act, being Chapter
H.8, R.S.O. 1990, as amended, the council of a municipality may by by-law prescribe a
different rate of speed for motor vehicles driven on a highway or portion of a highway
under its jurisdiction than is prescribed in Section 128(1a); and
WHEREAS it is deemed expedient that the speed limit for motor vehicles on certain
highways in the County of Elgin be different from the rate as set out in said Subsection
(1.a).
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
1. THAT when any highway or portion of highway set out in Schedules "A" and “B”,
appended hereto, is marked in compliance with the regulations under the Highway Traffic
Act the maximum rate of speed thereon shall be the rate of speed prescribed in the
Schedule.
2. THAT the penalties provided in Section 128(14) of the Highway Traffic Act shall
apply to offences against this by-law.
3. THAT this By-Law shall become effective once signage setting out the speed limit
has been duly posted.
4. THAT By-Laws No. 10-35, 12-12, 12-23, and any by-law inconsistent with this by-
law be and the same are hereby repealed.
th
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 25 DAY OF
SEPTEMBER 2012.
Mark G. McDonald, Bill Walters,
Chief Administrative Officer Warden
132
- 2 –
SCHEDULE “A”
By-Law No. 12-27
MAXIMUM RATE OF SPEED 50 KILOMETRES PER HOUR
1. County Road #2 (Pioneer Line) – From 1250 metres east of the south west property
line of Graham Road 1827 metres west of the south east property line of Graham
Road, in the Municipality of West Elgin.
2. County Road #3 (Talbot Line) – From the west property line of Sunset Road
(Highway #4) west 432 metres, in the Township of Southwold.
3. County Road #4 (Colborne Street) – From the south property limits of Bridge Street to
1692 metres north, in the geographic location of the Village of Port Stanley, in the
Municipality of Central Elgin.
4. County Road #4 (Bridge Street) – From the west property line of Carlow Road to the
west property line of Colborne Street, in the geographic location of the Village of Port
Stanley, in the Municipality of Central Elgin.
5. County Road #8 (Currie Road) – From 384 metres south of the north property line of
Shackleton Line to 1285 metres north of the north property line of Shackleton Line, in
the Municipality of Dutton/Dunwich.
6. County Road #8 (Currie Road) – From 814 metres south of the south property line of
Talbot Line to 437 metres north of the south property line of Talbot Line, in the
Municipality of Dutton/Dunwich.
7. County Road #13 (Shackleton Line) – From the east property line of Currie Road to
1264 metres east, in the Municipality of Dutton/Dunwich.
8. County Road #15 (Miller Road) – From Pioneer Line to Currie Road, in the
Municipality of Dutton/Dunwich.
9. County Road #16 (Fingal Line) – From 490 metres west of the west property line of
Union Road to 456 metres east of the west property line of Union Road, in the
Township of Southwold.
10. County Road #16 (Fingal Line) – From 64 metres east of the east property line of Lyle
Road to 716 metres east of the east property line of Lyle Road, in the Township of
Southwold.
11. County Road #18 (Third Line) – From 630 metres east of the east property line of
Lawrence Road to 203 metres east of the east property line of Lawrence Road, in the
Township of Southwold.
12. County Road #19 (Plank Road) – From 430 metres south of the north property line of
Eden Line to 334 metres north of the north property line of Eden Line, in the
Municipality of Bayham.
13. County Road #19 (Plank Road) – From 828 metres south of the south property line of
Heritage Line to 866 metres north of the south property line of Heritage Line, in the
Municipality of Bayham.
14. County Road #19 (Plank Road) – From 1100 metres south of the south property line
of County Road #41 (Main Street) to 766 metres north of the south property line of
County Road #41 (Main Street), in the Municipality of Bayham.
15. County Road #19 (Robinson Street) – From the south property line of Wellington
Street to the west property line of Plank Road, in the Municipality of Bayham.
133
- 3 –
16. County Road #20 (Union Road) – From 933 metres north of the north property line of
Talbot Line to 360 metres south of the north property line of Talbot Line, in the
Township of Southwold.
17. County Road #20 (Union Road) – From 775 metres north of the north property line of
Fingal Line to 393 metres south of the north property line of Fingal Line, in the
Township of Southwold.
18. County Road #20 (Carlow Road) – From the north property limits of Bridge Street to
north property limits of Warren Street, in the geographic location of the Village of Port
Stanley, in the Municipality of Central Elgin.
19. County Road #21 (Warren Street) – From the west property line of Colborne Street to
the east property line of Carlow Road in the geographic location of the Village of Port
Stanley, in the Municipality of Central Elgin.
20. County Road #23 (East Road) – From a point 510 meters north of the north property
limit of Joseph Street northerly to the south property limit of Dexter Line a distance of
786 meters, in the Municipality of Central Elgin.
21. County Road #23 (Joseph Street) – From the east property line of Colborne Street to
the east property line of East Street in the geographic location of the Village of Port
Stanley, in the Municipality of Central Elgin.
22. County Road #24 (Colin Street) – From the north property line of Hale Street to the
west property line of Dexter Line, in the Township of Malahide.
23. County Road #24 (Colin Street) –From the north limits of Hale Street to the west limit
of Dexter line, the Township of Malahide.
24. County Road #24 (Dexter Line)- From the north limits of Colin Street to the South
limits of Catfish Creek, in the Township of Malahide.
25. County Road #24 (Dexter Line) – From the west property line of Imperial Road to 760
metres west, in the Township of Malahide.
26. County Road #25 (Wellington Road) – From the City of St. Thomas limits to the south
property limits of Highway #3, in the Municipality of Central Elgin.
27. County Road #26 (St. George Street) – From the east property line of Wellington
Road to the City of St. Thomas limits, in the Municipality of Central Elgin.
28. County Road #27 (Sparta Line) – From the east property line of Quaker Road (south
side) to 1311 metres west, in the Municipality of Central Elgin.
29. County Road #28 (Centennial Road) – From the north property line of Elm Street to
the south property line of Talbot Line (Highway #3), in the Municipality of Central
Elgin.
30. Road #34 (Borden Avenue) – From the west property line of Belmont Road to 816
metres west, in the geographic location of the Village of Belmont, in the Municipality
of Central Elgin.
31. County Road #36 (Quaker Road) – From 665 metres north of south property line of
Sparta Line to 395 metres south of the south property line of Sparta Line, in the
Municipality of Central Elgin.
32. County Road #37 (Caesar Road) – From the east property line of Belmont Road to
640 metres east in the geographic Village of Belmont, in the Municipality of Central
Elgin.
33. County Road #37 (Avon Drive) – From the southeast property line of Putnam Road to
493 metres east, in the Township of Malahide.
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34. County Road #37 (Avon Drive) – From the southwest property line of Putnam Road to
436m west, in the Township of Malahide.
35. County Road #38 (Heritage Line) – From 1525 metres east of the east property line
of Plank Road to 850 metres west of the east property line of Plank Road, in the
Municipality of Bayham.
36. County Road #38 (Heritage Line) – From 495 metres west of the east property line of
Richmond Road to 127 metres east of the east property line of Richmond Road, in
the Municipality of Bayham.
37. County Road #39 (Chatham Street) – From south property line of Nova Scotia Line to
the southern limits in the geographic location of the Village of Port Burwell, in the
Municipality of Bayham.
38. County Road #40 (Springfield Road) – From 686 metres south of the south property
line of Calton Line to 537 metres north of the south property line of Calton Line, in the
Township of Malahide.
39. County Road #40 (Springfield Road) – From the south property line of Ron McNeil
Line to 1100 metres south, in the Township of Malahide.
40. County Road #41 (Main Street and Fulton Street) – From the north property line of
Front Street northerly 183 metres and from the west property line of Main Street
westerly 492 metres, in the Municipality of Bayham.
41. County Road #42 (Lakeshore Line) – From east property line of Plank Road to 760
metres east, in the Municipality of Bayham.
42. County Road #42 (Nova Scotia Line) – From the west property line of Plank Road to
790 metres west, in the Municipality of Bayham.
43. County Road #43 (Richmond Road) – From 531 metres north of the north property
line of Calton Line to 390 metres south of the north property line of Calton Line, in the
Municipality of Bayham.
44. County Road #43 (Richmond Road) – From the south property line of Heritage Line
to 440 metres south, in the Municipality of Bayham.
45. County Road #44 (Eden Line) – From the east property limits of Culloden Road to the
west property limits of Talbot Line (Highway #3).
46. County Road #45 (Calton Line) – From 647 metres west of the west property line of
Richmond Road to 300 metres east of the west property line of Richmond Road, in
the Municipality of Bayham.
47. County Road #45 (Calton Line) – From the east property line of Springfield Road to
959 meters east, in the Township of Malahide.
48. County Road #47 (Putnam Road) – From the south property line of Avon Drive to 431
metres south, in the Township of Malahide.
49. County Road #48 (Ferguson Line) – From the east property line of Wellington Road
to 625 metres east, in the Municipality of Central Elgin.
50. County Road #49 (Whittaker Road) – From the north property line of Ron McNeil Line
northerly a distance of 814 meters, in the Township of Malahide.
51. County Road #50 (Victoria Street) – From the south property line of Plank Road to
the north property line of Lakeshore Line, in the geographic location of the Village of
Port Burwell, in the Municipality of Bayham.
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52. County Road #52 (Ron McNeil Line) – From 1096 metres west of the east property
line of County Road #40 (Springfield Road) to 512 metres east of the east property
line of County Road #40 (Springfield Road), in the Township of Malahide.
53. County Road #53 (Beech Street) – From the west property line of John Street to the
west property line of Elm Street, in the Town of Aylmer.
54. County Road #53 (Elm Street) – From the north property line of Talbot Street to the
north property line to Beech Street, in the Town of Aylmer.
55. County Road #56 (Elm Line) – From the south property line of the City of St. Thomas
limits to 855 metres east, in the Municipality of Central Elgin.
56. County Road #73 (Imperial Road) – From the north property line of Beech Street in
the geographic location of the Town of Aylmer to 700 metres north, in the Township
of Malahide.
57. County Road #73 (Imperial Road) – From the west property line of Levi Street to 545
metres north of the north property line of Dexter Line, in the Township of Malahide.
58. County Road #73 (Imperial Road) – From 530 metres south of the south property line
of Nova Scotia Line to 517 meters north of the south property line of Nova Scotia Line
in the Township of Malahide.
59. County Road #73 (John Street) – From the south property line of Talbot Street to
1664 metres south, in the Township of Malahide.
60. County Road #73 (John Street) – From the north property limits of Talbot Street to
1505 metres north, in the Township of Malahide.
61. County Road #74 (Belmont Road) – From the north property line of Talbot Line
(Highway #3) to 850 metres north, in the Municipality of Central Elgin.
62. County Road # 74 (Belmont Road) – From 91 metres south of the south property
limits of Borden Street to 1529 meters north, in the Municipality of Central Elgin.
63. County Road # 76 (Graham Road) – From the south property line of Pioneer Line to
1246 meters south, in the Municipality of West Elgin.
64. County Road # 76 (Graham Road) – From the north property line of Pioneer Line to
708 metres north, in the Municipality of West Elgin.
65. County Road #103 (Furnival Road) – From 1493 metres north of the south property
line of Queens Line to 1847 metres south of the south property line of Queens Line,
in the Municipality of West Elgin.
66. County Road #103 (Furnival Road) – From 117 metres south of the south property
line of Gray Line, in the Municipality of West Elgin.
67. County Road #104 (Queens Line) – From west property line of Furnival Road to 610
metres west, in the Municipality of West Elgin.
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SCHEDULE “B”
By-Law No. 12-27
MAXIMUM RATE OF SPEED 60 KILOMETRES PER HOUR
1. County Road #2 (Pioneer Line) – From north-east property line of Furnival Road to 606
metres east, in the Municipality of West Elgin.
2. County Road #2 (Pioneer Line) – From the west property line of Currie Road westerly
870 metres, in the Municipality of Dutton/Dunwich.
3. County Road #3 (Talbot Line) – From 337 metres west of the west property line of
Graham Road to 338 metres east of the west property line of Graham Road, in the
Municipality of West Elgin.
4. County Road #3 (Talbot Line) – From 483 metres east of the east property line of
Currie Road to 550 metres west of the east property line of Currie Road, in the
Municipality of Dutton/Dunwich.
5. County Road #3 (Talbot Line) – From 550 metres east of the east property line of Union
Road to 296 metres west of the east property line of Union Road, in the Township of
Southwold.
6. County Road #4 (Sunset Drive) – From 140 metres south of south property line to
John Wise Line to south of City of St. Thomas limits, in the Municipality of Central
Elgin.
7. County Road #4 (Sunset Drive) – From the south property line of Talbot Line
(Highway #3) to 400 metres south, in the Township of Southwold.
8. County Road #7 (Clachan Road) – From the south property line of Johnston Line to
154 metres south, in the Municipality of West Elgin.
9. County Road #7 (Clachan Road) – From the south property line of Johnston Line to
332 metres north, in the Municipality of West Elgin.
10. County Road #14 (Iona Road) – From 675 metres north of the north property line of
Sixth Line to 32 metres south of the north property line of Sixth Line, in the Township of
Southwold.
11. County Road #14 (Iona Road) – From south west property line of Talbot Line north 440
metres to 805 metres south of the south west property line of Talbot Line, in the
Township of Southwold.
12. County Road #22 (Fairview Road) – From the south property line of Sparta Line to
770 metres south, in the Municipality of Central Elgin.
13. County Road #23 (East Road) – From a point 510 metres north of the north property
line of Joseph Street northerly to the south property limit of Dexter Line a distance of
786 metres, in the Municipality of Central Elgin.
14. County Road #27 (Sparta Line) – From 744 metres east of the east property line of
Sunset Road to 3326 metres west of the east property line of Sunset Road, in the
Municipality of Central Elgin.
15. County Road #27(Sparta Line) – From 70 metres east of the south-west property line
of Fairview Road westerly 259 metres, in the Municipality of Central Elgin.
16. County Road #28 (Centennial Road) – From the south property line of Elm Line to
810 metres south, in the Municipality of Central Elgin.
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17. County Road #35 (Springwater Road) – From 517 metres north of the property line of
Glencolin Line to 923 metres north of the north property line of Glencolin Line, in the
Township of Malahide.
18. County Road #35 (Springwater Road) – From the north-east property line of Talbot Line
(Highway #3) to 902 metres north, in the Township of Malahide.
19. County Road #35 (Springwater Road) – From the south property line of Talbot Line
(Highway #3) to 752 metres south, in the Township of Malahide.
20. County Road #37 (Avon Drive) – From 578 metres east of the east property line of
Imperial Road, to 450 metres east, in the Township of Malahide.
21. County Road #40 (Springfield Road) – From south property line of Talbot Line
(Highway #3) to 400 metres south, in the Township of Malahide.
22. County Road #42 (Nova Scotia Line) – From east property line of Imperial Road to
445 metres east, in the Township of Malahide.
23. County Road #44 (Eden Line) – From west property line of Plank Road to 784 metres
west, in the Municipality of Bayham.
24. County Road #45 (John Wise Line) – From 223 metres south east of the east
property line of Springwater Road to 294 metres west of the east property line of
Springwater Road, in the Township of Malahide.
25. County Road #45 (Calton Line) – From the east property line of Springfield Road to
959 metres east, in the Township of Malahide.
26. County Road #45 (Calton Line) – From 177 metres west of the west property line of
Richmond Road to 2450 metres east of the west property line of Richmond Road, in
the Municipality of Bayham.
27. County Road #45 (John Wise Line) – From the west property line of Sunset Drive to
637 metres west of Sunset Drive, in the Municipality of Central Elgin.
28. County Road #46 (Culloden Road) – From 500 metres south of the south property
line of Best Line to 235 metres north of the south property line of Best Line, in the
Municipality of Bayham.
29. County Road #46 (Culloden Road)- From 400 metres north of the northern property
limits of Eden Line, in the Municipality of Bayham.
30. County Road #48 (Lyons Line) – From 317 metres east of the east property line of
Imperial Road to 335 metres west of the east property line of Imperial Road, in the
Township of Malahide.
31. County Road #48 (Ferguson Line) - From the southwest property line of Wellington
Road to 601 metres west, in the Municipality of Central Elgin.
32. County Road #52 (Ron McNeil Line) - From 91 metres east of the north west property
limits of Springwater Road to 517 metres east, in the Township of Malahide.
33. County Road #57 (Southdale Line) – From the east property line of Sunset Drive to
the City of St. Thomas limits, in the Municipality of Central Elgin.
34. County Road #73 (Imperial Road) – From 270 metres south of the north property line
of Lyons Line to 691 metres north of the north property line of Lyons Line, in the
Township of Malahide.
35. County Road #73 (Imperial Road) – From 326 metres south of the south property line
of Nova Scotia Line to 317 metres north of the south property line of Nova Scotia
Line, in the Township of Malahide.
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36. County Road #74 (Belmont Road) – From 169 metres south of the south east
property line of Mapleton Line to 778 metres north of the south east property line of
Mapleton Line, in the Municipality of Central Elgin.
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CLOSED MEETING AGENDA
September 25, 2012
Staff Reports and Correspondence:
1) Chief Administrative Officer –Municipal Act, Section 240.2 (d) labour relations
or employee negotiations – Contract Considerations
2) Chief Administrative Officer – Municipal Act, Section 240.2 (b) personal matters
about an identifiable individual, including municipal or local board employees –
Personnel Costs at Public Health