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November 22, 2012
MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING NOVEMBER 22, 2012 Council Chambers, West Elgin Municipal Building --------------------------------------------------------------------------------------------------------------------- DISCLOSURE OF PECUNIARY INTEREST APPROVAL OF AGENDA DELEGATIONS: 9:30 a.m. Public Meeting - Zoning Amendment— Lot B, Concession 10 (Van Raes) (Al & B1) Public Meeting — Zoning Amendment— Lot 14, Concession 12 (De Wit 1 Schaeken) (A2 & B2) Public Meeting — Zoning Amendment— 233 & 235 Munroe Street (lu) (A3 & B3) Proposed Severance — Lot 16, Concession 9 (Estate of Krzyworaczka) (B4) 11:30 a.m. Economic Development Committee — 2013 — 2016 Strategic Plan (A4) PLANNING: (B1-B7) See also C8 (a) 1 .* Report re: Zoning Amendment — 20222 Thomson Line (Van Raes) 2.* Report re: Zoning Amendment — 24249 Silver Clay Line (De Wit & Schaeken) 3.* Report re: Zoning Amendment— 233 & 235 Munroe Street (lu) 4.* Report re: Proposed Severance — Lot 16, Concession 9 (Krzyworaczka) 5.* Report re: K & M Petro Services — 263 Graham Road 6.* Report re: Provincial Policy Statement, 2005 — 5 Year Review 7. Draft Streetscape Master Plan -- to be distributed at meeting Nov. 22/12..........Page 2 REPORTS: (C1-C8) 1. ROADS 2. RECREATION 3. BUILDING 4. WATER a) *Report re: Flushing of Water Distribution System 5. BY-LAW ENFORCEMENT a) Closed Session 6. DRAINS 7. WEST ELGIN PRIMARY SYSTEM a) Discussion re: New Management Agreement 8. ADMINISTRATION a) *Report re: Trails b) *Report re: Port Glasgow Trailer Park Phase 1 — Repair & Enhancement ACCOUNTS CORRESPONDENCE: (131-138) 1 .* Elgin County Land Division Committee — Application for Consent E40/12 (Okolisan) 2.* Elgin County Land Division Committee — Application for Consent E94/12 (Sons) 3.* Elgin County Land Division Committee — Application for Consent E95/12 (Begin) 4.* Elgin County Land Division Committee — Application for Consent E97/12 (De Wit 1 Schaeken) 5.* Elgin County Land Division Committee — Application for Consent E97/12 (Dieker) 6.* Elgin County Land Division Committee — Application for Consent E100/12 (Ripley) 7.* West Elgin Citizens` Group for Rural Education — wrap up 8.* Robert Woolsey — request amendment to noise by-law Nov. 22/12..........Page 3 BY-LAWS: By-law No. 2012-78 Zone Amendment (Van Raes) By-law No. 2012-79 Zone Amendment (De Wit 1 Schaeken) By-law No. 2012-80 Zone Amendment (Simon lu) NOTICE OF MOTION OTHER BUSINESS: (E1-E2) 1. *Report of Western Elgin Elementary Accommodation Review Committee 2. Closed session: personal matters about an identifiable individual, litigation matter *Information enclosed CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS November 22, 2012 Council December 13, 2012 Special Council Meeting — to discuss Port Glasgow Secondary Plan and Draft TO County Management Agreement (from November 22nd) December 20, 2012 Council MUNICIPALITY OF WEST ELGIN NOTICE OF PUBLIC MEETING ZONING BY-LAW AMENDMENT Norma Van Raes (August Sacher, agent) DATE &TIME: 9:30 a.m. Thursday, November 22"d, 2012. LOCATION: West Elgin Municipal Building -22493 Hoskins Line north of the Village of Rodney. PURPOSE: To consider a proposed amendment to the Zoning By-law for the purposes of disposing a surplus farm dwelling. The proposed amendment would change the zoning of the lands lying on the north side of Thomson Line east of McPherson Road from the Agricultural (Al) Zone to the Special Agricultural (A2) Zone and to a `site-specific' Agricultural (Al-#) Zone. The amendment would also fulfill a condition imposed by the County of Elgin Land Division Committee in granting Application for Consent E64/12 to dispose the surplus farm dwelling situated on the lands. The lands proposed to be rezoned Special Agricultural (A2) comprise an area of 7,750 square metres (1.9 acres), a frontage of 62 metres (203 ft) and a depth of 125 metres (410 ft). The parcel is occupied by a single unit dwelling (erected 2007), two sheds and a garage. No change in use is proposed. The lot would satisfy the minimum lot area, maximum lot area and minimum lot frontage requirements (4,000 sq. m, 1.0 ha and 50 m respectively) of the A2 zone. All other requirements are capable of being satisfied. Permitted uses of the A2 zone include a single unit detached dwelling, bed and breakfast establishment, home occupation and an agricultural use and an accessory use. The lands proposed to be rezoned 'site-specific' Agricultural (A1-9) comprise an area of 39.7 hectares (98.1 ac), a frontage of 614 metres (2,015 ft) and a depth of 590 metres (1,936 ft). The parcel is without buildings or structures and has been cleared for agricultural purposes with the exception of a small woodlot located in the westerly portion of the farm. No change in use is proposed. The lot would satisfy the minimum lot area and lot frontage requirements (19 ha and 150 m respectively) of the Al zone. The 'site-specific' (i.e. Al-*) zoning would prohibit a dwelling on the lands as stipulated by the PPS and the Municipality of West Elgin Official Plan. The subject lands are designated 'Agricultural' in the Municipality of West Elgin Official Plan. ANY PERSON may attend the public meeting and/or make a written or verbal representation either in support of, or in opposition to, the proposed amendment. IF A PERSON OR PUBLIC BODY that files an appeal of a decision of the Council of the Corporation of the Municipality of West Elgin in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Council of the Corporation of the Municipality of West Elgin before the proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. ADDITIONAL INFORMATION relating to the proposed amendment is available between 9:00 a.m. and 4:00 p.m. at the Municipal Office or from the Municipal Planner, Mr. Ted Halwa, at(519) 963-1028(London, Ontario). THE information and material required under Sections 34(10.1) and 34(10.2) of the Planning Ac have been provided and this shall serve as sufficient notice of same under Section 34(10.4)of the Act. DATED AT RODNEY this 1 sr day of November, 2012. Municipality of West Elgin 22413 Hoskins Line P.O. Box 490 Norma Bryant Rodney, Ontario NOL 2CO Clerk Telephone: (519) 785-0560 Fax: (519) 785-0644 Email: nbryant @westelgin.net ZONING BY-LAW AMENDMENT: P8/2012 Norma Van Raes (August Sacher, Agent) Municipality Of 20222 Thomson Line WEST ELGIN Part of Lot B, Concession X KEY MAP Municipality of West Elgin BF BEATTIE LINE%0 r zONwG 4 FLEMING LINE Q AS AGRICULTURAL O A2 SPECG4LAGRICULTURAL I Z LOT B GIBB LINE z0 z CONCESS N X � J Of IClachan JOHNSTON LINE 6 i A B 1 2 3 4 5 1 8 7 8 9 10 11 12 13 39 b 14 15 .7 ha III (98.1 ac) MCLEAN LINE Norma Van Raes � Q IV 0 KINTYRE LINE O 0 7,750 ml z >' LOTA (1.9 ac) LOT C _ W V 2 JO THOMBON LINE L) MCDOUGALL LINE E HWY 401 C NCP. R O XI it VI 4 IHOSKINS LINE /+irPhoro2oos VI&VIi DOWNIE LINE LANDS TO BE RE-ZONED SPECIAL 1.12,500 103 AGRICULTURAL(A2) LANDS TO BE RE-ZONED"SITE SPECIFIC' sF vII Rodney Q AGRICULTURAL(A1-#) 104 MCMILLAN LINE QUEENS LINE 1Q4 VIII o PIONEER LINE 2 West Lorne A $& C D 1 2 3 4 5 6 7 8 9 10 11 12 IX 13 14 15 16 17 18 19 20 21 22 23 24 . MARSH LINE 76 �SUBJKT °a THOMSON LINE ¢ Q p O0.' O Q LU XI U SILVER CLAY LINE ¢ w 0 U m Z Z) New XII TALBOT LINE Glasgow � Eagle I� xul Port I Glasgow GRAY LINE , -` LAKE ERIE 1:100,000 COrnmurllt Y 3,000 1,500 0 3,000 Metres flanner51P. MUNICIPALITY OF WEST ELGIN NOTICE OF PUBLIC MEETING ZONING BY-LAW AMENDMENT Leo de Wit& Anneke Schaeken 24249 Silver Clay Lonp DATE & TIME: 9:30 a.m. Thursday, November 22nd, 2012. LOCATION: West Elgin Municipal Building -22413 Hoskins Line north of the Village of Rodney. PURPOSE: To consider a proposed amendment to the Zoning By-law for the purposes of disposing a surplus farm dwelling. The proposed amendment would change the zoning of the lands lying on the south side of Silver Clay Line east of Kerr Road, being part of Lot 14, Concession Xll, from the Agricultural (Al) Zone to the Special Agricultural (A2) Zone and to a 'site-specific' Agricultural (A1-#) Zone. The amendment would also fulfill a condition imposed by the County of Elgin Land Division Committee in granting (pending) Application for Consent E96/12 to dispose the surplus farm dwelling situated on the lands. A previous Application for Consent E63/12 was withdrawn and the boundaries of the proposed lot re-configured to ensure the existing sanitary waste disposal system is wholly contained within the boundaries of the new lot. The lands proposed to be rezoned Special Agricultural (A2) comprise an area of 4,743 square metres (1.2 acres), a frontage of 102 metres (335 ft) and a depth of 46.5 metres (153 ft). The parcel is occupied by a single unit dwelling (erected circa 1975) and a storage shed. No change in use is proposed. The lot would satisfy the minimum lot area, maximum lot area and minimum lot frontage requirements (4,000 sq. m, 1.0 ha and 50 m respectively) of the A2 zone. All other requirements are capable of being satisfied. Permitted uses of the A2 zone include a single unit detached dwelling, bed and breakfast establishment, home occupation and an agricultural use and an accessory use. The lands proposed to be rezoned 'site-specific' Agricultural (A1-#) comprise an area of 18.9 hectares (46.8 ac), a frontage of 100 metres (328 ft) and a depth of 780 metres (2,558 ft). The parcel is without buildings or structures and has been cleared for agricultural purposes with the exception of a small woodlot located in the southerly portion of the farm. No change in use is proposed. The 'site-specific' (i.e. A1-#) zoning would prohibit a dwelling on the lands as stipulated by the PPS and the Municipality of West Elgin Official Plan. In addition, it would permit the creation of a lot having less than the minimum lot area and lot frontage requirements (19 ha and 150 m respectively) of the Al zone. The subject lands are designated `Agricultural' in the Municipality of West Elgin Official Plan. ANY PERSON may attend the public meeting and/or make a written or verbal representation either in support of or in opposition to, the proposed amendment. IF A PERSON OR PUBLIC BODY that isles an appeal of a decision of the Council of the Corporation of the Municipality of West Elgin in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Council of the Corporation of the Municipality of West Elgin before the proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. ADDITIONAL INFORMATION relating to the proposed amendment is available between 9:00 a.m. and 4:00 p.m. at the Municipal Office or from the Municipal Planner, Mr. Ted Halwa, at(519)963-1028(London, Ontario). THE information and material required under Sections 34(10.1)and 34(10.2) of the Planning Act have been provided and this shall serve as sufficient notice of same under Section 34(10.4)of the Act. DATED AT RODNEY this t r day of November, 2012. Municipality of West Elgin 22413 Hoskins Line P.O. Box 490 Norma Bryant Rodney, Ontario NOL 2CO Clerk Telephone: (519) 785-0560 Fax: (519) 785-0644 Email: nbryant @westelgin.net ZONING BY-LAW AMENDMENT P812012 Leo deWR&Anneke Schaeken Municipality of 24484 Silver Clay Line WEST ELGIN Part of Lot 14, Concession IV KEY MAP Municipality of West Elgin BF k-1 ZONING S. IL BEATTIE LINE�,o A2 AGRICULTURAL < A SPECIAL AGRICULTURAL FLE-MING.LINE 0 Of SILVER CLAY LINE I z LLJ LINE z 1BB 6 41743 M2 0 D (1.2 ac) IX II 0 C achan JOHNSTON LINE _6 J_ A 8 1 2 3 4 � 5 1 6 � 7 8 9 12 1 13 14 15 0 11 111 0 MCLEAN LINE nn a e < < IV KINTYRE 0 0 8.9 ha W _j (46.8 ac) z _j V LU 0 MCDOUGALL LINE— I MR. HWY 4�01 1 . VI Al Photo 2006 I I I SKINS LINE— I I I LANDS TO BE RE-ZONED SPECIAL 1:12,500 I&vil DOWN IE LINE AGRICULTURAL(A2) 4, 103 LANDS TO BE RE-ZONED"SITE SPECIFIC' Al VII R dney AGRICULTURAL(A1-#) 104 MCMILLAN LINE QUEENSI-I E MCMILL Rod 10 1 noy C Vill West Lorne REPIONEERLINE 2 1 A 8 9 B C 1 6 7 8 9 10 11 12 13 14 15 16 17 18 21 22 23 24 IX MARSH LINE x THOMSON LINE < < 0 < 0 _TT x xi SILVER CLAY LINE Ix UJI ca New xii ow Eagle g 7 Glas I TALBOT LINE 3 U S DS SUBJECT LANDS _ xill Port -7 Glasgow GRAY LINE I I 77- LAKE ERIE 1.100,000 3,000 1,500 0 3,000 Metres Communily PlarnemInc MUNICIPALITY OF WEST ELGIN NOTICE OF PUBLIC MEETING ZONING BY-LAW AMENDMENT Dr. Simon lu Medicine Professional Corporation (Simon lu, Applicant) 233 & 235 Munroe Street- Rodney DATE & TIME: 9:30 a.m. Thursday, November 22"d, 2012, LOCATION: West Elgin Municipal Building -22413 Hoskins Line north of the Village of Rodney. PURPOSE: To consider a proposed amendment to the Zoning By-law to permit the conversion of a building formerly used as a church for residential purposes; permit two dwellings on a lot; and permit a reduction in rear yard depth. The proposed amendment would change the zoning of lands lying on the east side of Munroe Street south of Queen Street in the Village of Rodney (see attached key map), comprising part of Lot 4 through Lot 7 inclusive, Registered Plan 105, from the Residential First Density (111) Zone and the Institutional (1) Zone to the 'site- specific' Residential First Density (R1-#) Zone. The applicant is requesting the re-zoning to permit the conversion of a former church that is situated on the southerly part of the lot to residential purposes. A consent (Application E18110) previously granted by the County of Elgin Land Division Committee on July 22, 2010 to sever the subject lands into two lots has since been abandoned. The lands proposed to be re-zoned to 'site-specific' Residential First Density (i.e. 1314) comprise an area of 1,706.5 square metres (0.4 acres), a frontage of 43.8 metres (144 ft) and a depth of 40.3 metres (132 ft). The southerly portion of the parcel is occupied by the former St. Andrew's Presbyterian Church (233 Munroe Street) which, until 2009, had functioned as a place of worship since about 1877. The use of the church as a place of worship has officially ceased and the building lies vacant. The owner intends to convert the church to be used exclusively for residential purposes. The northerly portion of the parcel (235 Munroe Street) is occupied by an older single unit dwelling which formerly served as the"manse"for the aforementioned church The permitted uses of the Residential First Density (R1) Zone are restricted to a single unit detached dwelling, home occupation and an accessory use. The lot would satisfy the minimum lot area and minimum lot frontage requirements (580 sq. m. and 18 m respectively) of the R1 zone. A 'site-specific' Residential First Density (R1-#) zoning is proposed to include a dwelling (being the converted church) as a permitted use, to permit a maximum of two dwellings on a lot, and permit a reduction in rear yard depth to facilitate an addition to the rear portion of the former church building. The subject lands are designated 'Residential' in the West Elgin Official Plan. The proposed amendment is considered to be in conformity with the Plan. ANY PERSON may attend the public meeting and/or make a written or verbal representation either in support of or in opposition to, the proposed amendment. IF A PERSON OR PUBLIC BODY that files an appeal of a decision of the Council of the Corporation of the Municipality of West Elgin in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Council of the Corporation of the Municipality of West Elgin before the proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. ADDITIONAL INFORMATION relating to the proposed amendment is available between 9:00 a.m. and 4:00 p.m. at the Municipal Office or from the Municipal Planner, Mr. Ted Halwa, at(519) 963-1028(London, Ontario). The information and material required under Sections 34(10.1)and 34(10.2) of the Planning Act have been provided and this shall serve as sufficient notice of same under Section 34 (10.4)of the Act. n DATED AT RODNEY this a day of November, 2012. Municipality of West Elgin 22413 Hoskins Line P.O. Box 490 Norma Bryant 0 Rodney, Ontario Clerk NOL 2CO Telephone: (519) 785-0560 Fax: (519) 785-0644 Email: nbcyant@westelgin.net .. ................ ..................... ........ MIMI � 1111 ii WS. 11 HE lot' !W IPF"i la NO m Mis m Z ON , ING INSTITUTIONAL R1 RESIDENTIAL FIRST DENSITY Iwo Y (fix 1'�.:� I IM V.. .......... 7 -y k_ LANDS PROPOSED TO BE RE-ZONED 1:1.234 IF 111 1 .0• II Municipality of West Elgin Economic Development Strategic Plan 2013 - 2016 A dl a 0I'�(,G_ � v 00c `��a too VVII 00' ed A � �• a u Q sQ I • 4 a V `• �� '� C .p e t Z r F( T10 0 XLot 7.0.,S� 0 0 � a With support from ELGIN �s St SIKFS9 HI=SOUR(.-1`-('F\i RF L+\ /R L •> I��.��r, I\--rl..l.....ii TABLE OF CONTENTS THECOMMITTEE .................................................................. Page 2 EXECUTIVE SUMMARY ........................................................... Page 3 THENEED ........................................................................... Page 6 THE OPPORTUNITY ................................................................. PAGE 7 THE VISION AND MISSION OF WEST ELGIN .................................... PAGE 11 MUNICIPAL STRUCTURE ........................................................... PAGE 13 TOOLS ..................................................................................... PAGE 14 BUDGET ................................................................................... PAGE 19 OVERVIEW ............................................................................... PAGE 21 Municipality of West Elgin Economic Development Strategic Plan 2013 - 2016 West EI in Economic Development Committee Chair: Marilyn Crewe, Elgin Business Resource Centre Bernhard Wiehle, Municipality of West Elgin Richard Leatham, Municipality of West Elgin Heather Bell, Heather Bell's Sewing Studio Glenn DeGraw, Beattie Haven Bill Denning, Denning Funeral Directors Ltd. Nancy Kopriva, Bothwell Boatworks, The Rodney Yard Grace McGartland, Arts & Cookery Bank Elgin Business Resource Centre Shayne Wyler Debra Webster Ronda Stewart EXECUTIVE SUMMARY In September 2011, The West Elgin Economic Development Strategic Planning Committee was formed to examine the current economic climate within the municipality and create a plan to foster growth over the next four years. Through a series of meetings the committee studied the West Elgin market, exploring the needs of the individuals, families and businesses within the municipality. It was determined that the best way to begin achieving economic growth was to first create a sense of community within citizens and in turn provide them with tools for engaging each other and welcoming others into the community. By fostering strong community connections, what can be accomplished together is far greater than what can be achieved alone. The word community is defined as: a group of people living together in one place, sharing common attitudes, interests and goals; sharing an identity and joint ownership. In a strong community, many of us reach out to the people around us for support and connection. At some point in our lives we all have the need for community. The opportunity to provide community is found in three main areas in West Elgin: individuals, families and businesses. The more individuals are encouraged to interact with their neighbours, the more they begin to recognize the value of community. Opportunities emerge to contribute, and lives are changed as people are connected to their community and their community to them. According to Statistics Canada, 1,565 families make their home in West Elgin. For families, having the connection of community is vital to their success. Without the support and connection of others, family resources can easily be stretched thin. As family dynamics are continually changing, the need for community presents itself in unique and varying ways. Businesses that are aware of the need for community can connect their customers to the right solutions and opportunities that exist within the municipality. When needs are met within West Elgin, people are eager to shop locally and encourage those outside the community to visit. In studying the market that makes up West Elgin it is important to examine key trends that affect the need for community. Three main trends have been identified and examined: the aging population; the wealth of diverse experiences and the creative economy that exists. According to Statistics Canada the median age within West Elgin's population in 2011 is 46.9, with 32% of the population failing between the ages of 50 and 59. This number suggests that West Elgin is on the verge of needing greater supports to accommodate its aging population. These supports would enable seniors to remain within the municipality and also provide potential for encouraging growth in the form of new residents. Based on the increasing interest in opportunities such as the Arts and Cookery Bank, local nature preserves and the developments in the lakeshore area, we know people are seeking diverse experiences in West Elgin. Meeting the need for community, will continue to foster and grow the diversity that exists. A creative economy originates from the creativity of individuals who use their skills and talents to increase economic status and create jobs. With a vast array of possibilities, including a strong agricultural base that encourages a creative food economy, West Elgin is poised to capitalize on new, innovative and creative ideas that will increase tourism, awareness, lifestyle and career opportunities. Creativity, culture and quality of place contribute to building vital and vibrant places that attract people, businesses and industries. To fully realize the potential that exists within West Elgin we must first meet the need for community within our citizens. The following three goals have been identified: West Elgin, WE take responsibility West Elgin, WE work together to determine your needs West Elgin, WE connect to provide solutions and opportunities In achieving these goals we also adopt a new mission for West Elgin: connecting people to our community. We also focus on a new vision: welcoming individuals and businesses, determining their needs and providing them with solutions and opportunities. Collectively the mission and vision as set out by this committee is: We connect you to our community, by welcoming you, determining your needs and providing solutions and opportunities. As we've identified, the need for community is a commonality among all citizens of West Elgin. In order to meet that need, within our own community six tools have been identified which will assist in creating a collective consciousness and working toward our common goals and vision. These tools are: 9. An Economic and Community Profile: Developing a profile will provide a comprehensive overview of the geographic region, resources, services, workforce and community amenities that make up West Elgin. This should be a first priority in carrying out this plan. 2. Human Resources: The municipality needs to have staff dedicated to carrying out this plan. Hiring a Business Development Officer is recommended to ensure the additional tools are implemented and citizens are encouraged to work toward achieving the collective goals. 3. Business Assistance: Ongoing business assistance is necessary to ensure the growth and retention of people who live and shop in our community. The municipality will provide tools and resources and the Business Development Officer will work with local businesses to provide support and guidance. 4. Brand Identity and Marketing Strategy: West Elgin needs to develop a strong brand identity that is conveyed through a consistent and coordinated marketing effort. Developing an identity and unified marketing message will make it easier for citizens to share the responsibility of connecting, welcoming and engaging. 5. Community Ambassadors: West Elgin needs to have ambassadors within the community who can welcome new businesses and citizens, determine their needs and provide solutions and opportunities. A program similar to the Elgin County Ambassador program will be created. - 4 - 6. Seniors dousing. As the population of West Elgin is aging, providing a continuum of care for the residents will ensure long term stability for the local economy. The current resources available will first need to be assessed, then over the next four years three areas need to be studied and developed: Independent Living, Assisted Living and Long- term care. The cost to create and implement these tools has been investigated and forecast over the next four years. The initial cost to adopt all tools will be approximately $89,000, most of which will cover additional human resources, brand development and marketing costs. The bulk of the costs in the first year will need to be covered by the municipality. Ongoing costs in the range of $60,000 to $70,000 in years two and three will be covered by the municipality as well as private partners who will be sought to contribute to the senior's housing projects. In year four, if the senior's housing projects move forward as planned, costs could surpass $500,000, with most of funds provided by outside partners and investors. The responsibility to implement and carry out the recommendations in this plan lies with all citizens in the community. The role of Mayor and Council is to foster and participate in activities that enhance the economic, social and environmental well-being of West Elgin. Council will need to provide the leadership to make the municipality a welcoming community, by first approving this plan and incorporating the tools required. An Economic Development Committee will be created to work closely with Council and the Economic Development Officer to ensure that the goals are being met. Municipal staff will play a large role in becoming ambassadors, welcoming people into the community. When provided with the tools necessary to assist in meeting the need for community, all citizens in West Elgin will be empowered to take responsibility for carrying out the Vision and Mission of the community. As individuals interact within the community of West Elgin, they begin to recognize how valuable community is, and will work to maintain, build and strengthen relationships and connections. People will find themselves wanting to contribute more to their community and lives will be changed as connections grow. When people have a sense of community they want to work together to adopt a welcoming and inviting atmosphere. In this, a strong and lasting bond is built into the core of every interaction. People want to be where their lives are enriched and differences are made. Growth of West Elgin as a whole is best achieved when all citizens within begin to take responsibility for their surroundings, begin working together to solve issues, and begin building connections inside and outside of the community, to provide solutions and opportunities for those who need them. 1.O THE NEED Community Jka'myooniteJ 1.1 Defined Our current expression of community gets its origins from late Middle English, reinforced by its Latin source communitas, from communes or common. Communitas and its modern meaning lends itself to a group of like-minded, and for our purposes here, like-hearted, people, that are connected, accountable and responsible to and for each other. This definition and its application to West Elgin and this plan, finds itself in three main areas of expression: a. A group of people living together in one place, especially one practicing common ownership b. A feeling of fellowship with others, as a result of sharing common attitudes, interests and goals c. A similarity or identity,joint ownership or liability. In this, we, the community of West Elgin, are here to connect you to our community by welcoming you, determining your needs and providing solutions and opportunities to you who need community. 1.2 Goals With this definition we share our collective goals. West Elgin, WE take responsibility West Elgin, WE work together to determine your needs West Elgin, WE connect to provide solutions and opportunities 1.3 Why do you need community? What we can accomplish together is greater than what we can achieve alone. In this, many of us reach out to the people around us for support and connection. It is here where West Elgin exists to connect you to our community, welcoming you into a rich network of people who are able to determine your needs, provide solutions and help you find a place where you are needed and wanted. 1.4 Who has the need? We all need community at some point in our lives and it is here where the people of West Elgin find themselves in service. -, - . - - 6 - 2.0 THE OPPORTUNITY Our opportunity is found in these main areas: The Market These groups of people have both a need and want for community as they are actively looking for the connection that community brings, providing the solutions and opportunities they need. The Market Trends The Market Trends explain what the current condition is surrounding the need for community and how we intend to answer that need. 2.1 The Market We will concentrate on three main areas in this plan: families, businesses and individuals. 2.1.1 Families For families, having the connection of community is vital to their success. Without the support and connection of others, a family can easily be stretched thin for resources. It is here where an opportunity lies for community. As families connect to their community, learning to serve and be served, trust, hope, responsibility and accountability are woven into the lives of all participants. According to the 2006 Census from Statistics Canada, some 1,565 families make their home in West Elgin (Figure 1). Figure 1 i West Elgin Families West Elgin Families Married-Couple Families Common-Law Families Lone Parent Families 0 500 1000 1500 ■Number of Families (Source: Statistics Canada, 2006 Census of Population) Ranging from 78% of West Elgin families being married couples (Table 1, Figure 2), with 3 people per household, to 12% of families consisting of one parent with 2.6 children on average, the need for community presents itself in unique and varying ways. As family dynamics are continually changing, so too are the ways in which West Elgin meets the need for community with these families. - 7 - Table 1 1 West Elgin Families Selected Family Characteristics Number of Families Percentage of Total Married-Couple Families 1220 78% Common-law Couple families 160 10% Lone Parent Families 185 12% Total number of census families 1565 100% (Source: Statistics Canada, 2006 Census of Population) Figure 2 1 West Elgin Family Characteristics West Elgin Family Characteristics i ■Married-Couple Families a Common-law Couple families Lone Parent Families (Source: Statistics Canada, 2006 Census of Population) 2.1.2 Businesses/Developers/industry As a business, community is essential to success and longevity. Businesses that are aware of the need for community will connect their customers to the right solutions and opportunities that exist within West Elgin. When needs are expressed that cannot be met from within our community an opportunity to develop new businesses which serve that need arises. This encourages growth within West Elgin. As needs are met in West Elgin, people begin to shop locally and connect those outside the community to the solutions and opportunities available within. In this, a strong and lasting bond is built into the core of every interaction. People want to be where their lives are enriched and differences are made. 2.1.3 Individuals As individuals interact within the community of West Elgin, they begin to recognize how valuable community is, and work to maintain, build and strengthen the relationships and connections they have. Opportunities emerge to contribute and lives are changed as people are connected to their community and their community to them. As the need for community becomes known, it becomes clear the responsibility to meet that need is shared by the individuals, families and businesses within West Elgin. This may involve businesses expanding or seeking out partnerships with other organizations, developing new businesses and even inviting businesses from outside the community to come and support those in need. 2.2 The Market Trends Three key market trends span the scope of this plan that can be capitalized on over the next four years and beyond. 2.2.1 Aging population According to Statistics Canada (2006) the median age within West Elgin's population was 42.9. In 2011, they reported a median age of 46.9. With 32% of the population between the age of 40 to 59 (Table 2), the community of West Elgin is on the verge of needing greater supports to accommodate its aging population. These supports enable that aging population to remain within West Elgin. As this population remains in West Elgin, the potential for other supportive family members moving into the community increases. This would bring in younger families, thereby building the community. Table 1 West Elgin Population by Age Age Characteristics Number of Population Average of Total Population 0 to 4 years 260 5% 5 to 9 years 290 5% 10 to 14 years 365 7% 15 to 19 years 410 8% 20 to 24 years 300 6% 25 to 29 years 225 4% 30 to 34 years 255 5% 35 to 39 years 315 6% 40 to 44 years 450 8% 45 to 49 years 420 8% 50 to 54 years 430 8% 55 to 59 years 435 8% 60 to 64 years 335 6% 65 to 69 years 245 5% 70 to 74 years 210 4% 75 to 79 years 170 3% 80 to 84 years 155 3% 85 years and over 85 2% Total Population in 2006 5350 100% (Source: Statistics Canada, 2006 Census of Population) Based on this trend, key tools have been addressed and recommended in Section 5.0 of this plan to successfully realize the goals laid out in Section 1.2. 2.2.2 Diverse Experiences Due to the interest in opportunities such as the Arts and Cookery Bank, local nature preserves and the developments in the lakeshore area, we know people are seeking diverse experiences in West Elgin. Therefore, an opportunity exists for individuals and businesses to meet that growing need. As West Elgin continues to recognize its own diversity the tools in Section 5.0 become necessary to capitalize on this reality. 2.2.3 Creative Economy The creative economy can be defined as those activities originating in the creativity of individuals, including skills and talents, which can lead to increased economic status and job creation. Within the creative economy, creativity leads, empowering those willing to capitalize on new, innovative and creative tools to increase tourism, awareness, lifestyle and career opportunities. West Elgin is empowered to welcome and determine the needs of those they serve, providing the right solution when needed. West Elgin's strong agricultural base provides a solid framework for local farm products to be marketed and value-added processes to be undertaken. Local examples could include organic food, local wineries, farmer's markets and farm gate sales. Further growth in the creative food economy could come from small businesses and organizations involved in artisanal production methods and ethnic food industries. Business support and marketing in a vibrant West Elgin will not only encourage current creative business but draw in other entrepreneurs as well. Business assistance through small business incubation programs support creative entrepreneurs and foster business growth and job creation. Overall, economic development is increasingly driven by a new economic paradigm directed by creativity, culture and quality of place. Culture contributes to building vital and vibrant places that attract the people, businesses and industries that apply their knowledge and skills to adapt to change, solve problems, and drive innovation and wealth in the creative rural economy M Millier Dickinson Blais County of Elgin Economic Development Plan 2011-2014 Page-45 10 THE VISION AND MISSION OF WEST ELGIN We connect you to our community, by welcoming you, determining your needs and providing solutions and opportunities. 3.1 The Vision Vision identifies the WHAT for all stakeholders of the community, the horizon toward which everyone is moving collectively. Vision should bring all participants together in a common sense of purpose and direction. It should define the difference that can be made by creating a strategic economic development plan. The vision that West Elgin has developed is: We connect you to our community... We will provide some further definitions and perspective in terms of key themes within the Vision: Facilitating— identifies the means by which the community undertakes to move towards its horizon. Provide means to access the resources, information, mentoring and other services that will allow prospective members to become part of our community. Prosperity—the ultimate outcome of the strategic plan is the ability to enhance the prosperity of individuals who seek its services, and for the community at large. Strengthening Community—West Elgin works with individuals but is also part of a broader community. As a member of the community, our initiative is to strengthen the community socially, educationally, culturally and economically. The Vision speaks directly to the importance of a strong community. 3.2 The Mission A Mission Statement communicates to the reader the primary purposes of our committee, and HOW we will create a blueprint for our economic development plan with strategic intents/goals, objectives and direction. The Mission defines the work that we will accomplish. The Mission we have established for West Elgin is: By welcoming you, determining your needs and providing solutions and opportunities The following material provides further insights and perspectives on the key dimensions of the Mission Statement. To provide business development resources—the committee brings together a wide array of resources in supporting individuals in the effort to become a partner in our community. _ _ - 2_ Identifying your needs and working with individual clients, either directly or through referrals and mentoring. To be a catalyst—the committee will assume a leadership role within the broader community to enhance economic and social initiatives where its resource, expertise and capacity can contribute to beneficial outcomes for the client as well as the community. Strengthen the community—the committee will reflect a primary purpose, which is to strengthen West Elgin wherever possible within its capacity. This includes primarily participating in economic and social development initiatives that contribute to the overall quality of life and prosperity across the broader community. _ _ - 12 - 4.0 MUNICIPAL STRUCTURE Who will implement the Strategic Plan? The role of Mayor and Council is to foster and participate in activities that enhance the economic, social and environmental well-being of the West Elgin Municipality and its residents. With this mandate, Council will provide the leadership to make West Elgin a welcoming community for residents, businesses and future development. This Economic Development Strategic Plan will be approved and become an official document of the Municipality. Council will then incorporate the tools listed in Section 5.0 of the plan into the annual budget to meet municipal mandates and priorities. Council will be responsible to ensure the projects are completed on time and within budget. Council will use the Economic and Community Profile, as described in Section 5.1, to promote West Elgin to investors, potential businesses and visitors. It will be a valuable resource to identify areas for development and properties available for business activities. Municipal staff are connected to the community directly and provide the first point of contact for many of the questions and comments about West Elgin. As such, they will ensure needs are identified and solutions and opportunities provided. Council will provide funding options and oversee implementation through the Ecomonic Development Committee of Council. Terms of Reference will be developed by Council to formalize the Economic Development committee. The Economic Development committee will monitor the needs of the community and ensure the Economic Development Strategic Plan reflects the ever changing needs of a growing and vibrant West Elgin. Over the next four years, the committee will meet regularly to monitor and participate in specific projects and community events. The committee members will be the basis for the West Elgin Ambassadors Program laid out in Section 5.5. They will be the leaders in forming a welcoming community, meeting needs of individuals, visitors and businesses. The individuals, families and businesses will be provided with the tools laid out in Section 5. These tools will assist everyone in the community to work together to adopt a welcoming and inviting atmosphere. All citizens in West Elgin will be empowered to take responsibility for carrying out the Vision and Mission of the community. - 13- 5.0 TOOLS As laid out in Section 1.2 our collective goals are: West Elgin, WE take responsibility West Elgin, WE work together to determine your needs West Elgin, WE connect to provide solutions and opportunities How will we achieve these goals in the next four years?We have determined the following six tools are needed to connect families, businesses and individuals with our community. 5.1 Economic and Community Profile: Developing an Economic and Community Profile will provide a comprehensive overview of the geographic region, resources, services, workforce and community amenities that make up West Elgin. The profile will be used by individuals, families and businesses to find community. The Economic Profile will include: geographic location, demographics, agriculture sector, available workforce, transportation, and an inventory of available development lands both residential and industrial/commercial. Services (gas, hydro, water) and rate comparisons of services, for residential and industrial land would also be provided. This will be an official document for the Municipality which could be available as an online resource. This tool will put West Elgin into the marketplace for industry, commercial developers and entrepreneurs looking for affordable space and could be a valuable marketing tool. A Community Profile will be included within the economic profile. An overview of medical services, schools, recreation facilities, service clubs, Chamber of Commerce, Business Improvement Association (BIA), beaches, parks, natural and cultural amenities would be included to show quality of life in West Elgin. Timeframe: Year 1 — First Priority - This profile is an essential tool for ongoing economic development and should be developed early in Year 1. A review of profiles available in other communities (eg. Strathroy-Caradoc Community and Economic Profile) will provide a basis for deciding the overall format and contents of the profile. A consulting firm with an expertise in data collection and interpretation will be hired to gather the raw information and compile a local profile. The profile will be made available in print and online. Year 2 and beyond - Municipal staff will be assigned to maintain and update the online information at six month intervals. Hard copies will be printed as needed. Progress: The Economic Development Committee will monitor the profile and municipal staff will revise at regular intervals to ensure information is up-to-date. Cost: $25,000 to hire a consulting firm. (Ongoing cost will be covered as part of municipal expenditures.) 5.2 Human Resources: Business Development Officer(BDO) (NOC #4163) To ensure the plan moves forward as set out, the municipality needs to have staff dedicated to the project. A Business Development Officer(BDO) will be hired to focus solely on developing the other tools necessary to achieve our goals as set out in Section 1.2. This person's focus will be to engage current citizens and work to encourage new development. They will work closely with council to coordinate marketing efforts, oversee volunteer activities and manage community engagement. According the Canadian National Occupation Classification (NOC) codes this position would fall under code#4163. Other titles in this classification include, Project Delivery Officer, Rural Development Officer, and Small Business Counsellor. In addition to overseeing the implementation of our plan, the correct candidate could also provide guidance and advice to existing businesses as well as market research and planning assistance to potential new businesses. Timeframe: The BDO should be hired early in Year 1 to ensure successful implementation of the plan. Progress: Success of the BDO will be measured by targets set out by the Economic Development Committee. Cost: The wage range for a BDO is $31,000 - $100,000 depending on qualifications, experience and geographic region. 5.3 Business Assistance: Ongoing business assistance is necessary to ensure the retention and growth of customers who live and shop in our community. The municipality will provide tools and resources to engage businesses, encouraging them to take responsibility for creating community ties and pride. The Business Development Officer will deliver business planning, sales, marketing and customer service training to assist with individual business growth. The BDO will also explore financial incentives and possible grants. Once the Economic Profile is completed and a West Elgin brand identity developed, as outlined in Sections 5.1 and 5.4, businesses will be given marketing and promotional materials and trained on the availability of resources and supports within the area. Marketing collateral, economic profiles (including an inventory of services available in West Elgin) and directories of other businesses will ensure accurate and consistent messaging and enable businesses to promote all of West Elgin's resources. An updated web site will contain consistent and ongoing information on local events and opportunities to promote. Timeframe: Year 1 —The BDO will develop and deliver business training. Year 2 — Following creation of brand identity and marketing materials (Section 5.4) businesses will be provided materials and training on delivering the West Elgin message. Year 3, 4 —The BDO will continue to provide ongoing business assistance and marketing materials will continue to be distributed. Progress: At the end of Year 1, participating businesses will be surveyed to determine customer growth and retention based on business training and assistance. Cost: Initial business training and support will be provided by the BDO as part of their job duties. Training on the West Elgin marketing message will take place in group information sessions led by the BDO. Expected cost for each session would be $1,000 which would cover materials and refreshments/room rentals. Ongoing Cost: Ongoing business training would be provided by the BDO. 5.4 Brand Identity and Marketing Strategy: To increase awareness and adoption of the Vision and Mission laid out in Section 3.0, West Elgin needs to develop a strong brand identity that is conveyed through a consistent and coordinated marketing effort. A professional marketing firm with experience in developing brands and creating marketing strategies will be hired to work with the Economic Development Committee to develop an identity, messaging and marketing plan. Marketing collateral in print form (pamphlets, postcards, etc.) will be created and given to local businesses and community partners for distribution. The current web site will be revised to incorporate the new branding; social media tools will be utilized to engage the community. Developing a coordinated message will make it easier for citizens to share the responsibility of connecting, welcoming and engaging. Timeframe: Year 1 -The brand and marketing tools will need to be created once the Economic and Community Profile, detailed in Section 5.1, has been compiled. The information and resources in the Profile will assist in determining the brand and message created to establish the identity of West Elgin. Progress: Progress will be measured based on the marketing plan developed by the consulting firm. Cost: Brand development and creation of a marketing strategy could cost $10,000 - $15,000. Ongoing cost: Annual costs would include the creation and distribution of marketing materials, as well as the upkeep and maintenance of the web site. 5.5 Community Ambassadors: West Elgin needs to have ambassadors within the community who can welcome new businesses and citizens, determine their needs and provide solutions and opportunities. Municipal employees should be the first line of ambassadors. Current employees know when a new person or business has arrived based on water bills, taxation and other contacts. They can create goodwill just by asking the basic question "Can I help you?" To ensure current municipal staff are aware of the West Elgin identity and are fostering the need for community, customer service training and brand awareness will be provided. In Year 2, a formal West Elgin Ambassador program will be modeled on the successful Ambassador Program currently being implemented at the County level. A specific training program will be developed and provided for new Ambassadors. Timeframe: Year 1 - Municipal employees will serve as Ambassadors who will help to promote the community. Year 2 - Creation and implementation of a formal Ambassador Program, enlisting local businesses as participants. Municipal employees will act as ongoing ambassadors. Year 3 and beyond — ongoing program maintenance and training. Progress: In Year 1, the number of staff members who have been trained will be measured. Year 2 and beyond the number of new Ambassadors will be measured. Cost: Training of staff on customer service will be provided by the BDO. Additional costs will be for meeting and breakfast costs, approximately $1,000 —$3,000 annually. On Going Costs: Breakfast meetings will cost more as the number of ambassadors increases. 5.6 Seniors Housing As the population of West Elgin is aging, providing a continuum of care for the residents will ensure long term stability for the local economy. Senior residents need attractive options to encourage them to retire and remain within the community. Developing seniors housing touches all three sectors — individuals, families and businesses. Three areas need to be studied and developed: Independent Living, Assisted Living and Long-term care. Independent Living Communities are the first option for those leaving their own homes. People reside in and maintain their own units within a seniors' community complex. Most facilities cater to residents from mixed levels of income with some geared to income housing available. These communities provide a safe, comfortable environment for seniors who can still live independently but want to be part of a larger, social community. Attractive options will encourage seniors to retire early thereby opening up single family homes to attract new buyers from outside areas. Current availability within West Elgin is limited. Assisted Living facilities are similar to Independent Living communities, but are-geared to seniors who may need additional assistance. Support services, including meal preparation, laundry service and medication monitoring are available onsite. These facilities allow seniors to maintain some independence, yet access additional support when needed. They provide a degree of independence for the individuals and comfort for family members. Long Term Care facilities provide full support for individuals who need ongoing, constant care. These homes allow seniors to remain within in the community and close to family members. Caring staff provide an additional sense of"community" and become part of an extended family. Ongoing care generates opportunities for additional support businesses. Timeframe: Year 1 —As part of the Economic and Community Profile, an inventory of current facilities will be catalogued and assessed for future growth. Potential expansion properties will be identified. Zoning and property requirements will be determined. A formal committee may be needed to create a plan for growth. Year 2 — Enlist a team of developers and support persons, such as realtors, contractors and sales people. Seek out other developed operations looking for opportunities to expand. Year 3 — Identify a marketing committee to take the plan to the community both internally and externally to attract developers, having all the information needed from the previous two years' research. Build partnerships with private developers and explore. Year 4 — Begin construction on a seniors' facility. Progress: Progress will be measured based on specific goals and objectives set out by Council and the committees associated with the ongoing development of the project. Cost: In Year 1 costs will be covered by in the creation of the Economic Profile. Year 2 and 3 costs will include marketing efforts to create a support system, enlist partners and potential investors. By Year 4 development will be underway and the municipality will be sharing the costs with outside developers. 6.0 BUDGET How much will each of the tools listed in Section 5.0 cost over the next four years? 6.1 Economic and Community Profile This profile will allow our municipality to be more assertive in promoting our community for development. Instead of waiting for businesses and prospective residents to come looking for information, we will use this tool to put the information in their hands. Year 1: Hire a consulting firm (three months to complete) - $25,000.00 Year 2 and beyond: Municipal staff reviews and updates at six month intervals as part of job duties. Expected annual cost to print and distribute hard copies - $2,000 6.2 Human Resources — Economic Development Officer This person would oversee the implementation of the strategic plan. They could provide business assistance and training, manage volunteer Ambassadors, coordinate marketing efforts and assist with the ongoing plans for development of seniors housing. The Business Development Officer would be tasked with ensuring the plan is on target and goals are being met within the prescribed timelines. They would also act as the "head ambassador" and business guide and resource person. Year 1: Anticipated Salary (based on industry standards) - $50,000 Annual increases based on Cost of Living Adjustments and performance targets set out by municipality. 6.3 Business Assistance Business assistance is a key component to the success of our community. Local business support will be provided by the BDO, as part of their job duties. Business training and support could also be provided by the Elgin Business Resource Centre as part of their business support services. Year 1: BDO will develop and deliver business training — Cost $2,000 for support materials Year 2: Ongoing business support - $2,000 Marketing message - training and distribution of materials - $2,000 Year 3 and beyond: Ongoing business assistance and marketing support$1,000 6.4 Brand Identity and Marketing Strategy West Elgin needs to develop an identity as a place where individuals and businesses connect to provide community. Creating a brand that focuses on the resources and strengths of the area will help to achieve our goals of taking responsibility, connecting and providing opportunities and solutions. 19 - Year 1: Hire a professional marketing firm to develop the brand and marketing strategy - $10,000. Print collateral material, update website to ensure consistent branding, create a social media presence - $5,000 Year 2 and beyond: $5,000 to print and distribute marketing collateral. Additional marketing costs will be determined by strategy set out in Year 1. 6.5 Community Ambassadors Initially municipal staff will act as ambassadors and participation will be expected as part of their commitment to customer service. A formal program modeled from the Elgin County Ambassador program will be implemented in Year 2. Year 1: Provide customer service training for current municipal staff- $2, 000.00 Plan, design and build formal program based on Elgin model — BDO or municipal staff as part of job duties, Year 2: 4 breakfast meetings (up to 50) - $3,000.00 Marketing and promotional costs- $2,000 Year 3: 4 breakfast meetings (up to 60) - $3,600.00 Marketing and promotional costs - $2,000 6.6 Seniors Housing As the population of West Elgin is aging, seniors housing is an integral part of our economic endeavors. Following the compilation and review of current facilities a formal committee may be necessary to fully develop additional properties. The below costing recognizes that some costs can be grouped in with other budgetary items and will be identified if that is the case. Year 1: From Economic Profile determine current availability and assess need for future growth. (Cost included in economic profile) Year 2: Enlist support system, partners and potential investors - $1,000 Year 3: Marketing Committee and Partnership Planning & Research - $5,000.00 (includes rezoning costs and associated fees) Year 4: Project underway. Municipal share of construction - $500,000.00 :. - 20 - 7.0 OVERVIEW Table 3 provides an overview of the tools required to help individuals, families and businesses within West Elgin to achieve our goals and carry out our mission and vision: We connect you to our community, by welcoming you, determining your needs and providing solutions and opportunities. Table 31 Tools Required, Annual Expectations and Costs Tool Needed to Achieve Goals Tool needed Breakdown by duties and Cost Cost Cost Cost responsibilities Year 1 Year 2 Year 3 Year 4 Economic and community Profile Year 1-Hire Consulting firm to -a comprehensive study of WE,including compile $25,000 community profile,workforce,location, Year 2 and beyond-regular utilities&rates,available lands and updates by municipal development costs employee.Costs to print $2,000 $2,000 $2,000 annually Business Development Officer Municipality to hire someone to coordinate implementation $50,000 $51,500 $53,045 $54,636 of plan Business Assistance Business Development Officer -provide existing businesses with as part of job duties customer service,sales and marketing training -assist new businesses with planning and Cost of support materials $2,000 $1,000 $1,000 $1,000 start-up. Marketing Plan&Brand Identity Year 1-Hire marketing firm to Create local identity(brand) create brand and prepare Promote WE,encourage development& marketing strategy tourism Year 2 and beyond_m arketing $10,000 $5,000 $5,000 $5,000 -web site,social media,marketing materials,etc. materials Ambassador program First year- train municipal -unify community,create spirit, employees on customer $2,000 $0 $0 $0 enthuasiam service. -engage residents and businesses in Year 2-implement formal spreading message Ambassador Program- $3,000 $3,600 $3,600 Marketing and Promotional costs $2,000 $2,000 $2,000 Senior Housing Year 1-review Economic -current availability is limited Profile to determine need and -need varied levels-geared to multiple availability for additional 0 income levels and needs facilities Year-2 Create Committee -Develop Plan 1,000 Year 3-Market&create partnerships 5,000 r ear 4-8egin Development unicipal share of cost 500,000 Annual Estimated Casts $89,0oo $6s,soo $71,645 $568,236 - _ - 21 - �J i f 13 November 2012 MEMORANDUM #0008/2230 TO: Members of Council Municipality of West Elgin FROM: Ted L. Halwa SUBJ: Public Meeting— November 22nd, 2012- Amendment to the Zoning By-law(P10/2012)— Leo de Wit&Anneke Schaeken—24249 Silver Clay Line The above-referenced public meeting is to consider a proposed amendment to the Township of Aldborough Zoning By-law with respect to the abovenoted lands. An Application for Re-zoning has been filed by the owners of the lands in partial fulfillment of conditions which are anticipated will be imposed by the Elgin County Land Division Committee in granting (pending) a corresponding Application for Consent (E96/12) for the purposes of creating a lot to dispose a surplus farm dwelling. The Application for Consent is being considered by the Committee on November 30, 2012. A previous application (E63/12) was withdrawn and the boundaries of the proposed residential lot re-configured to ensure that the existing sanitary waste disposal system would be wholly contained within the boundaries of the new lot as it is statutorily required to be. Council had reviewed and endorsed the proposed severance in June 2012. The subject lands are situated on the south side of Silver Clay Line east of Kerr Road. The proposed change in zoning is from the Agricultural (Al) Zone to the 'site-specific Agricultural (A1-89) Zone and to the Special Agricultural (A2) Zone. The lands proposed to be rezoned A2 comprise the lot on which is situated the surplus farm dwelling. The parcel satisfies the minimum lot area, maximum lot area and minimum lot frontage requirements (4,000 sq m, 1.0 ha & 50 m respectively) of the A2 zone. Permitted uses include a single unit detached dwelling, home occupation and accessory use. The lands proposed to be rezoned Al-89 comprise the balance of the farm. The Al-89 zoning would prohibit a dwelling being erected on the lands as stipulated by the Provincial Policy Statement (PPS) and the West Elgin Official Plan: The parcel does not satisfy the minimum lot area and minimum lot frontage requirements (19 ha & 150 m) of the Al zone and the by-law has been drafted to accommodate these deficiencies. F F� jI 'A Norma Van Raes(A. Sacher,agent)-Proposed Zoning By4awAmendment #000812227 Municipality of West Elgin 13 November 2012 page 2 The lands are designated `Agricultural' in the West Elgin Official Plan. The draft By-law is considered to be consistent with the PPS and in conformity with the Official Plan. A reference plan will be required to be deposited with the Land Registrar. Once deposited, the appropriate legal description can be inserted into Section 3 of the by-law. Adoption of the By-law at this time would be premature pending the decision of the Elgin Land Division Committee with respect to the corresponding application for consent and submission of the deposited reference plan. (original signed by) Ted L. Haiwa, MCIP, RPP enclosure CORPORATION OF THE MUNICIPALITY OF WEST ELGIN BY-LAW NO. BEING A BY-LAW TO AMEND THE TOWNSHIP OF ALDBOROUGH ZONING BY-LAW NO. 90-50, AS AMENDED Leo de Wit & Anneke Schaeken 24249 Silver Clay Line WHEREAS the County of Elgin Land Division Committee has -granted permission to the creation of a lot (Application for Consent x=96112) to dispose a surplus farm dwelling consistent with the Provincial Policy Statement and in conformity with the West Elgin Official Plan; WHEREAS the County of Elgin Land Division Committee in granting its permission has imposed conditions pertaining to the zoning of the lot being created and the lands being retained including a restriction that no further residential development be permitted on the retained lands; WHEREAS the lands are not zoned for the purposes what they are intended to be used for or restricted to; NOW THEREFORE the Council of the Corporation of the Municipality of West Elgin enacts as follows. 1. THAT Section 5.3 to By-law No. 90-50, as amended, of the former Township of Aldborough being the Exceptions of the Agricultural (Al) Zone, is hereby amended by the addition of the following: "5.3.89 a) DEFINED AREA Al-89 as shown on Schedule "A", Map No, 69 to this By-law. b) PERMITTED USES accessory use agricultural use dog kennel forestry use hunting preserve landing strip as an accessory use riding school wayside pit wildlife sanctuary c) MINIMUM LOT AREA 18,5 ha d) MINIMUM LOT FRONTAGE 90 m" 2. THAT Schedule "A", Map No. 69 to By-law No. 90-50, as amended, is hereby amended by changing from the Agricultural (Al) Zone to the `site-specific' Agricultural (A1-89) Zone those lands outlined in heavy solid lines and described as Al-89 on Schedule "A" attached hereto and forming part of this By-law, being part of Lot 14, Concession XII formerly in the Township of Aldborough, now in the Municipality of West Elgin, in the County of Elgin. 3. THAT Schedule "A", Map No. 69 to By-law No. 90-50, as amended, is hereby amended by changing from the Agricultural (Al) Zone to the Special Agricultural (A2) Zone those lands outlined in heavy solid lines and described as A2 on Schedule "A" attached hereto and forming part of this By-law, being more particularly described as being Part 1, Plan 11R- , being part of Lot 14, Concession XII, formerly in the Township of Aldborough, now in the Municipality of West Elgin, in the County of Elgin. 4. THIS By-law comes into force upon the day it is passed in the event an appeal has not been filed with the Cleric within the time prescribed by the Planning Act, R.S.O. 1990, as amended. In the event an appeal is filed with the Clerk within the time prescribed by the Planning Act, R.S.O. 1990, as amended, the By-law shall be deemed not to have come into force until the appeal has been finally disposed of, whereupon the By-law(except for such parts as are repealed or amended as so directed by the Ontario Municipal Board) shall be deemed to have come into force on the day it was passed. READ a FIRST and SECOND time this day of 2012 READ a THIRD time and FINALLY PASSED this day of 12012. MAYOR CLERK CONCESSION XI I I I � SILVER CLAY LINE I 1 Al-89 I r II !Ij AZ ' 1 LOT 15 I IICI I i CONCESSION XII I PART of LOT 14 I i I I � I I I I I ! I I ! I I I I J i I r i This isSchedufe"A to By-law No Municipality of WEST ELGIN Passed this_day of 2012 SCHEDULE W Mayor 1:5,000 Clerk Moire 0 35 70 140 210 280 350 J 1 4 _ I _ 1 I,yl!IJ'',J J i III. 13 November 2012 MEMORANDUM #000812227 TO: Members of Council Municipality of West Elgin FROM: Ted L. Halwa SUBJ: Public Meeting - November 22nd, 2012 - Amendment to the Zoning By-law (112912012) — Norma Van Raes(August Sacher, agent)—20222 Thomson Line The above-referenced public meeting is to consider a proposed amendment to the Township of Aldborough Zoning By-law with respect to the abovenoted lands, An Application for Re-zoning has been filed by the owner of the lands in partial fulfillment of conditions imposed by the Elgin County Land Division Committee in granting a corresponding Application for Consent (E49/12) on June 27'h, 2012 for the purposes of creating a lot to dispose a surplus farm dwelling. Council previously reviewed and endorsed the proposed severance in June 2012. The subject lands are situated on the north side of Thomson Line east of McPherson Road. The proposed change in zoning is from the Agricultural (Al) Zone to the `site-specific Agricultural (A1-88) Zone and to the Special Agricultural (A2) Zone. The lands proposed to be rezoned A2 comprise the lot on which is situated the surplus farm dwelling. The parcel satisfies the minimum lot area, maximum lot area and minimum lot frontage requirements (4,000 sq m, 1.0 ha & 50 m respectively) of the A2 zone. Permitted uses include a single unit detached dwelling, home occupation and accessory use. The lands proposed to be rezoned Ai-88 comprise the balance of the farm. The parcel satisfies the minimum lot area and minimum lot frontage requirements (19 ha & 150 m) of the Al zone. The Al-88 zoning prohibits a dwelling being erected on the lands as stipulated by the Provincial Policy Statement (PPS) and the West Elgin Official Plan. [ {{ Norma Van Raes(A. Sacher, agent)-Proposed Zoning By-law Amendment #000812227 Municipality of West Elgin 13!November 2012 page 2 The lands are designated `Agricultural' in the West Elgin Official Plan. The draft By-law is considered to be consistent with the PPS and in conformity with the Official Plan. A reference plan will be required to be deposited with the Land Registrar. Once deposited, the appropriate legal description can be inserted into Section 3 of the by-law and the by-law given third and final reading. (original signed by) Ted L. Halwa, MCIP, RPP enclosure CORPORATION OF THE MUNICIPALITY OF WEST ELGIN BY-LAW NO. BEING A BY-LAW TO AMEND THE TOWNSHIP OF ALDBOROUGH ZONING BY-LAW NO. 90-50, AS AMENDED Norma Van Raes (August Sacher, agent) 20222 Thomson Line WHEREAS the County of Elgin Land Division Committee has granted permission to the creation of a lot (Application for Consent E64112) to dispose a surplus farm dwelling consistent with the Provincial Policy Statement and in conformity with the West Elgin Official Plan; WHEREAS the County of Elgin Land Division Committee in granting its permission has imposed conditions pertaining to the zoning of the lot being created and the lands being retained including a restriction that no further residential development be permitted on the retained lands; WHEREAS the lands are not zoned for the purposes what they are intended to be used or restricted ; NOW THEREFORE the Council of the Corporation of the Municipality of West Elgin enacts as follows: 1. THAT Section 5.3 to By-law No. 90-50, as amended, of the former Township of Aldborough being the Exceptions of the Agricultural (Al) Zone, is hereby amended by the addition of the following: "6.3.88 a) DEFINED AREA Al-88 as shown on Schedule "A", Map No. 53 to this By-law. b) PERMITTED USES accessory use agricultural use dog kennel forestry use hunting preserve landing strip as an accessory use riding school wayside pit wildlife sanctuary" 2. THAT Schedule "A°, Map No. 53 to By-law No. 90-50, as amended, is hereby amended by changing from the Agricultural (A1) Zone to the 'site-specific' Agricultural (A1-88) Zone those lands outlined in heavy solid lines and described as Al-88 on Schedule "A" attached hereto and forming part of this By-law, being part of Lot B, Concession X formerly in the Township of Aldborough, now in the Municipality of West Elgin, in the County of Elgin. 3. THAT Schedule "A", Map No. 53 to By-law No. 90-50, as amended, is hereby amended by changing from the Agricultural (Al) Zone to the Special Agricultural (A2) Zone those lands outlined in heavy solid lines and described as A2 on Schedule "A" attached hereto and forming part of this By-law, being more particularly described as being Part 1, Plan 11R-9564, being part of Lot 8, Concession X, formerly in the Township of Aldborough, now in the Municipality of West Elgin, in the County of Elgin. 4. THIS By-law comes into force upon the day it is passed in the event an appeal has not been filed with the Clerk within the time prescribed by the Planning Act R.S.O. 1990, as amended. In the event an appeal is filed with the Clerk within the time prescribed by the Planning Act, R.S.O. 1990, as amended, the By-law shall be deemed not to have come into force until the appeal has been finally disposed of, whereupon the By-law(except for such parts as are repealed or amended as so directed by the Ontario Municipal Board) shall be deemed to have come into force on the day it was passed. READ a FIRST and SECOND time this day of 2012 READ a THIRD time and FINALLY PASSED this day of 2012. MAYOR CLERK i I i A2 CONCESSION X LOT A PART at LOT 8 LOT C Al-88 THOMPSCN LINE � I I � f t ! I i I I f A CONCESSION XI f (Western Division) ! ! I I I I ! I This is Schedule"A"to By-law No Municipality of WEST ELGIN Passed this day of 2012 Municipality WEST iW SCHEDULE 'A' Mayor 1:5,OOa . Clerk Metre 0 35 70 140 210 280 350 /J Community Planners Inc. i a )ri Mlj ,j5 Planna's Inc 20 November 2012 MEMORANDUM #000812124 TO: Members of Council Municipality of West Elgin FROM: Ted L. Halwa SUBJ: Public Meeting — November 22"d, 2012 - Amendment to the Zoning By-law — Jodi & Simon lu—233-235 Munroe Street- Rodney The purpose of the above-referenced public meeting is to consider a proposed amendment to the Village of Rodney Zoning By-law with respect to lands situated on the east side of Munroe Street south of Queen Street in the Village of Rodney (Figure 1). The lands are occupied by the former St. Andrew's Presbyterian Church (233 Munroe Street) and by a single unit dwelling which formerly served as the "manse"for the church (235 Munroe Street). The subject lands comprise an area of 1,706.5 square metres (0.4 acres), having a frontage of 43.8 metres (144 ft) and a depth of 40.3 metres (132 ft). The southerly portion of the parcel is occupied by the former church which, until 2009, functioned as a place of worship since about 1877. The use of the church as a place of worship has officially ceased and the building lies vacant. The owners intend to convert the church for residential purposes. The northerly portion of the parcel is occupied by an older single unit dwelling which formerly served as the "manse"for the aforementioned church (Figure 2). By way of background, a public meeting was held on January 26`h, 2012 for the purpose of considering an amendment to the Zoning By-law pertaining to the subject lands. The amendment would have satisfied a condition of the Ontario Municipal Board arising from an appeal brought by the former owner, being the Trustee Board of the Presbyterian Church of Canada, to a consent granted by the Elgin County Land Division Committee on July 22, 2010. The purpose of the consent was to sever the portion of the subject lands occupied by the church from that portion occupied by the former "manse". The current owners, Judi Jodi Simon lu _Proposed Zoning By-law Amendment #000812124 Municipality of West Elgin 20 November 2072 page 2 & Simon 1u. have now indicated that they wish instead to abandon the consent and leave the property intact. The rear portion of the former church building (dsdM0 back to 1877) extending to the near lot line |s, according to the owners, "in derelict condition and will be renovated properly". The renovations will consist of two-story 'in-line' additions on both the north and south sides of the building. The additions will extend outward approximately 2.4 metres (G.O ft) from both sides of the main building such that they become I|uoh" with the larger front portion of the building (Figure 3). The ground |mva/ would be used as a garage while the upper level would function as living quarters /bedvoom, bathroom, kitchen). No building elevation drawings have been provided although the owners have been advised that such drawings would be helpful. The permitted uomo of the Residential First Density (191) Zone are restricted to a single unit detached dm/mUing, home occupation and an accessory use. The lot satisfies the minimum lot area and minimum lot frontage requirements (SGO sq. m. and 18 m respectively) of the R1 zone. A 'site-specific' R1'8 zoning in proposed tn include a dwelling (being the converted church) oma permitted use being defined esfollows: mean abuilding, occupied or capable u/being occupied as a home, residence or sleeping place by one or more pmromna\ but shall not include exclusively boarding houses, rooming houses, motels, institutions or mobile homes. (Section 2.26) A maximum of one dwelling per lot is permitted in the R1 Zone (Section 5.1.8). The draft By-law would recognize the existing dwelling (manse) an well as conversion of the former church into dwelling by permitting m maximum Vf two dwellings on the lot. Jodi& Simon lu 'Proposed Zoning By-law Amendment #000812124 Municipality of West Elgin 20 November 20/2 page Based on a survey provided with the original application and e ok$1uh from the mwnero, the proposed additions (Figure D) would have in total a floor area of 62.6 square metres /G74mqft) and would increase the floor area oY the former church building from 807.3 square metres (3,307 aq ft)to 369.9 square metres (3.9G2aqYd. The former manse has a floor area of132.3 square metres (1.424aqfd. Lot coverage would be increased from 28.796to28.4%and nomo|n in compliance with the maximum lot onvenaQm (3096) in the R1 zone. A minimum rear yard depth of 7.5 nnet,wm (24.8 ft) is required in the R1 zone (Section 8.1.11) whereas the rear wall of the church is situated, at its o|oaeo1 point, 0.28 nnetnam (0.85 AA from the rear lot line. The non-complying provisions of the Zoning By-law apply to existing buildings and structures which are deficient in one or more nY the setback oryard rmquipmmento, but do not apply in instances where "in- line"additions are proposed which would further reduce required yard. While the reduction in rear yard depth is seemingly substantial in e numerical nmnae, the bulk of the structure has existed in this location for well over 100 yearn with no history of complaints other than a relatively minor drainage issue apparently impacting a neighbouring property (R. Cole). The proposed additions would potentially enhance what constitutes an unsightly portion of the church. Enlargement of the rear portion of the building should not detract from or otherwise interfere hn any significant degree with the privacy and enjoyment of neighbouring properties. It would, however, eliminate any usable rear yard at the back of the church, although a generous aide yard exists on the pg,ne| southerly of the church for landscaping and amenity purposes. In add|t|on, it would not provide sufficient setback for building maintenance purposes. On the other hand, it would not extend the existing length of the church. In aummmry, the proposed conversion of e long-established institutional use for residential purposes represents an appropriate use of the subject lands consistent with the Provincial Policy Statement and in conformity with the West Elgin Official Plan. Improvements and upgrades to the former church vvuu|d enhance pert of the building which is otherwise in a ate\w of disrepair without any significant impact on neighbouring properties and facilitate the conversion and retention of a heritage building for a viable purpose consistent with neighbouring uses. Jodi&Simon lu -Proposed Zoning By-law Amendment #000812124 Municipality of West Elgin 20 November 2012 page 4 RECOMMENDATION That the application of Jodi & Simon lu to change the zoning of the subject lands, being 233 and 235 Munroe Street, from the Residential First Density(1111)Zone and the Institutional (1)Zone to the "site-specific" Residential First Density (RI-6-H)-Holding Zone to permit the conversion of a former church for residential purposes be accepted and the necessary amendment (attached hereto) to the Zoning By-law be adopted with removal of the W symbol contingent upon submission of elevation drawings of the proposed additions and a drainage plan satisfactory to the Municipality. (original signed by) Ted L. Halwa, MCIP, RPP attachments 79911 ZONING - r a R1 RESIDENTIAL DENSITY I R2 RESIDENTIAL R3 RESIDENTIAL THIRD DENSITY RESIDENTIAL I INSTITUTIONAL OS OPEN SPACE ` 3 S � 1 � IIr[�,(` � II i fl lop so I- �5.�'--;`..� ..yY„��AV ;]'EiLW ie�e�t'��3" t� �1� "`"J L•�.���� ''I �,: y.rs .,._^'_f",.? - .. �.__._....-��., s�- F •s TAI nn I. 1 1 f t '�� _ l _ 4 F. - t� ' {.-. ai@' 7 J :! e I .�`ci•'.+m-ri. t--` _.! i - S I IT- #4 1 i` rl !7 i.i.' { ' ! .f.� >..-`7 'I k 'f'v_i'a a ;.� e.-- ! I e �4A..,ryas,-Lt• :7' i LLr _` 1F 'S )..I i•' .I i. lI r-A�. 1 ��♦t§`_ yv ti �?T i7ar�7L 1 a 4, iI a i I{ �£'•' �Oa� b1 1 ��3k' :�iYi � '' �y.s,.S�ijISG[ � r .z t�f? p���if <l4 7#- 5��r; PH G 7 ^l � a I -1 3 T�g �rFl �� r 4 Lai ? ��!�� -! s f .: � -:,1ltt 7 ° I >�-_ � 31 _•s rF .rl.,.�s�! a 1 Ih :°,� �� -�•' 1 f p •.I ,,71 s e _•r 1 i� li {� ;ell ■ i �� `f[ Y; � �iF ��1 _ T :de{-•_:..il.? y e _ �e E�k�" L�- l5 i .� ti. 1..;iti. e! �.•s�e I r. A * -i�l �nui t]�� �r -.'.I•����ri•�r.�+�f 3.•` ,_.f� 111 t 12.5 e 25 MeIres ?I�y 3 1 0_.._:. L._ _ ..z FORMER ST. ANDREW'S PREBYTERIAN CHURCH AND MANSE 01 Simon & Jodi lu Municipality of 233 & 235 Munroe Street, Rodney WEST ELGIN Part of Lots 4, 5, 6 & 7 Registered Plan 105 FIGURE 2 Municipality of West Elgin -k u manse 11: 1011111:1111;1111i li p! 1 . J manse church - r 2 OStreet view of subject lands;former church and manse. SUBJECT LANDS Source:Google Maps NTS Ccmmurdry REAR PROPERTY LINE 2 Aerial view of subject lands;former church and manse. sty Source:East Elgin Mapping Services PROPOSED BUILDING ADDITIONS : Simon & Jodi lu t� Mnici alit of 233 & 235 Munroe Street, Rodney WEST ELGIN Part of Lots 4, 5, 6 & 7 Registered Plan 105 Municipality of West Elgin FIGURE 3 �r 5 i Ii 1 I ' rt. e� al t 1 f , i. 1 .... 16ifRX! �r�IGw6i; �i manse- x 1� f f tv 4w , _ v - ' r r 4 ' i��E�� !1_... /Div fly }IAYa•.Pi-�1 s � i 1f _ ® SUBJECT LANDS Cmtm��ty PROPOSED ADDITIONS TO EXISTING CHURCH NTS �tar�ersrr�c CORPORATION OF THE MUNICIPALITY OF WEST ELGIN BY-LAW NO. BEING A BY-LAW TO AMEND THE VILLAGE OF RODNEY ZONING BY-LAW NO. 89-10, AS AMENDED Jodi & Simon lu 233 & 235 Munroe Street - Rodney WHEREAS the Corporation of the Municipality of West Elgin has given due consideration to an application for an amendment to the Village of Rodney Zoning By-law to permit the conversion of a former church for residential purposes; WHEREAS the use being proposed is considered to be in conformity with the West Elgin Official Plan and consistent with the Provincial Policy Statement; WHEREAS a public meeting has been held to consider the proposed amendment in accordance with the provisions of the Planning Act: WHEREAS the Council of the Corporation of the Municipality of West Elgin deems it advisable to amend By-law No. 89-10, as amended, being the Village of Rodney Zoning By-law to zone the said lands for the purposes intended; NOW'THEREFORE the Council of the Corporation of the Municipality of West Elgin enacts as follows: 1. THAT Section 5.3 to By-law No. 89-10, as amended, being the Exceptions of the Residential First Density (R1) Zone, is hereby amended by the addition of the following: "5.3.6 a) DEFINED AREA R1-6-H as shown on Schedule "A", Map No.4 to this By-law. b) PERMITTED USES dwelling in addition to all other permitted uses of the R1 Zone. c) MAXIMUM NUMBER OF DWELLINGS PER LOT 2 d) REAR YARD DEPTH church 0.2 m" 2. THAT Schedule "A", Map No. 4 to By-law No. 89-10, as amended, is hereby amended by changing from the Residential First Density (R1) Zone and the Institutional (1) Zone to the `site-specific' Residential First Density - Holding (R1-6-H) Zone those lands outlined in heavy solid lines and described as R1-6-H on Schedule "A" attached hereto and forming part of this By-law, being Lot 4 through Lot 7, inclusive, Registered Plan No. 105, formerly in the Village of Rodney, now in the Municipality of West Elgin, in the County of Elgin, 3. THIS By-law comes into force upon the day it is passed in the event an appeal has not been filed with the Clerk within the time prescribed by the Planning Act, R.S.O. 1990, as amended. In the event an appeal is filed with the Clerk within the time prescribed by the Planning Act R.S.O. 1990, as amended, the By-law shall be deemed not to have come into force until the appeal has been finally disposed of, whereupon the By-law (except for such parts as are repealed or amended as so directed by the Ontario Municipal Board) shall be deemed to have come into force on the day it was passed. READ a FIRST and SECOND time this day of 2012. READ a THIRD time and FINALLY PASSED this day of 2012. MAYOR CLERK QUEEN STREET F I . R1-6-H LU 0 Cr z 0 This is Schedule"A"to By-law No. Municipality of WEST ELGIN Passed this day of 2012. SCHEDULE W Mayor 1:500 Clerk Metre, 0 3.5 7 14 21 28 35 I 9�4 I v JRv'I"W"I 11 20 November 2012 MEMORANDUM #019012234 TO: Members of Council Municipality of West Elgin FROM: Ted L. Halwa SUBJ: Proposed Severance - Estate of S. & E. Krzyworaczka - 24665 Pioneer Line - south side of Pioneer Line(County Road No. 2), west of the Village of West Lorne 1. Purpose • to enlarge an existing parcel through the conveyance of abutting lands; • the lands proposed to be conveyed have a frontage of 12.2 metres (40 ft) on Pioneer Line, a depth of 952 metres (3,123 ft) and an area of 6.5 hectares (16.1 acres). The parcel, which is devoid of buildings and structures, is proposed to be added (merged in name and title) to the abutting residential lot to the north and east (24677 Pioneer Line) owned by Joe Neves. If granted, the Neves lot would be increased in size from 1,858 square metres (0.5 acres) to 6.7 hectares (16.6 acres); • the lands proposed to be retained have a frontage of 48.8 metres (160 ft) on Pioneer Line, a depth of 952 metres (3,123 ft) and an area of 11.9 hectares (29.4 acres). The parcel is occupied by a single unit dwelling and a lumber storage shed. The majority of the parcel is occupied by a Provincially-significant wetland (Buttinger Swamp). No change in use is proposed; • S. & E. Krzyworaczka created three residential building lots from the subject lands in 2004. 2. Provincial Policy Statement PPS and Official Plan • lot adjustments in prime agricultural areas may be permitted for legal or technical reasons (Section 2.3.4.2). `Legal or technical' reasons are defined by the PPS as severances for purposes such as easements, corrections of deeds, quit claims, and minor boundary adjustments which do not result Estate of S. &E. Krzyworaczka--proposed Severance #099012234 Municipality of West Elgin 20 November, 2092 page 2 in the creation of a new lot. No additional lot is proposed to be created. "Minor boundary adjustments" are not further defined by PPS; • the preservation of prime agricultural land which is a matter of provincial concern, would not appear, in this instance, to be an issue insofar as large areas of both the lands being conveyed and retained comprise non-agricultural lands (Provincially-significant wetland) unsuited for farming. On the other hand, the PPS does not permit development (which by definition includes lot creation) in provincially significant wetlands to prevent their unwarranted fragmentation into multiple ownerships. The application would not necessarily be inconsistent with the intent of the PPS in this regard; • the subject lands are designated 'Rural Residential' and 'Agricultural' in the West Elgin Official Plan. Consents for the purposes of conveying additional lands to an adjacent lot are permitted provided: a) the conveyance does not lead to the creation of an undersized, irregularly shaped lot(s) unsuited to the purpose for which it is being used or proposed to be used, or contrary to the provisions of the Zoning By-law unless the Bylaw is otherwise amended or a variance granted, b) the lands being conveyed are registered in the same name and title as the lands to which they are being added;and c) it is stipulated in the granting of the severance that any subsequent conveyance or transaction will require a future severance (Section 10.4.2) • the enlarged irregular shaped lot would be extremely long and narrow and its use remains questionable given its shape and wetland characteristics. Obtaining the additional 12.2 m (40 ft) of frontage along Pioneer Line would, according to Veronica Kunkel (Executor of the Estate), allow Mr. Neves to take ownership of lands he has been maintaining as landscaped open space over the past seven years. For lands to the south, the conveyance and merger in title is intended to provide "more acreage" to Mr. Neves although no additional justification for the enlargement has been offered; r� Estate of S. &E Krzyworaczka—proposed Severance #019012234 Municipality of West Elgin 20 November, 2012 page 3 with respect to item b) and item c) above, these matters are appropriately addressed as conditions of consent, if granted. Conformity with the Official Plan is capable of being maintained with the exception of item a); 3. Zoning By-law • the lands being conveyed and retained are zoned, for the most part, `site-specific' Agricultural (Ai- 51). The front portions of both parcels are zoned Rural Residential Two - Holding (RR2-H). A minimum lot area of 18 hectares and a minimum lot frontage of 150 m is required in the Ai-51 zone; • the lands being conveyed (zoned Al-51) and the lands to which they are being added to (zoned RR2) would require a re-zoning to maintain a consistent zoning on the enlarged parcel. The dominant zoning of the parcel is Al. The minimum lot area and lot frontage requirements of the Al- 51 zone are not capable of being satisfied; + should the application be granted, the lands being conveyed plus the lands they are being added to (at 6.7 ha and 73 m frontage) and the lands being retained (at 11.9 ha and 48.8 m frontage) would fall well below the minimum lot area and minimum lot frontage of the Al-51 zone. 4. Conclusions • while no new lot would be created if the consent is granted, a large narrow parcel with an excessive depth and constituting primarily a Provincially-significant wetland would be the result. Two new parcels would be created both of which would be well below the minimum requirements of the Al zone. Based on the information provided, it appears that an attempt is being made to settle an estate. Estate planning, i.e. settling of a will is not a basis or rationale for lot creation under the Plann�lnp Act without a consent. 5. RECOMMENDATION W, Estate of S. &E. Krzyworaczka-Proposed Severance #019012234 Municipality of West Elgin 20 November,2012 page 4 That the proposed consent by the Estate of S. & E. Krzyworaczka not be supported for the following reasons: i) the limited future use potential of the lands being conveyed; ii) an irregularly shaped lot would result; iii) non-compliance with the minimum lot area and frontage requirements of the Zoning By- law; iv) the unwarranted fragmentation of a provincially significant wetland. Alternatively the lands being conveyed could be reduced in size to include only those lands which Mr. Neves has historically been using and maintaining. (original signed by) Ted L. Halwa, MCIP, RPP y ■ ■ y. . � R 1, � . . • ti�'C'!Ofl� IPA ZONING 'Al AGRICULTURAL SPECIAL AGRICULTURAL I` 7r. .";iF p RESIDENTIAL r71 {tt{ 1 . {I I-".E. �_ fF ki l � I�ri}a. tat;�I 4 [ _ i '�iii�iiil7� b�,�'�y �.'"5 9 ���� �.�• f'_�YL - + ��r Y I• `; ? I -si I� � �}��.(� _ � •� y`_fl��/'1 11�^,1 3� ���y �� `� t f5<", �k 't Y , I- , Q 0 �.aa kVV 1 .yZ1 ' SL J.j 3 .< r I t rte', 5 i ! I J ri yI i t' 1 t. 1 iii Y < : r ti � ._ �--�. �r �"°' _..'��'r -S �,..;.'=.ra.._.. ,.:� s�-'�'I�,m�-.'" iS'-r�c��" _.s?>,ti.-:�1�4r.�.�.•_'.""-,.,�i`,- - Page 1 of 2 Norma Bryant From: rich kunkel [rich.kunkel @hotmail.ca] Sent: November-13-12 9:57 AM To: nbryant @westelgin.net Subject: FW: W.L. - Nov. 12, 2012 From: rich.kunkel @hotmail.ca To: rich.kunkel @hotmail.ca Subject: W.L. - Nov. 12, 2012 Date: Mon, 12 Nov 2012 20:32:02 -0800 Municipality of West Elgin, Application for Proposed Severance November 9, 2012 22413 Hoskins Line P.O.Box 490 Rodney, Ontario NOL 2C0 Attention: Norma Bryant Re: 24665 Pioneer Line Estate of S. & I. Krzyworaczka Veronica Kunkel, Executor (519- 458 4780) 251 Hwy. 53, R.R.#3, Burford, Ont. NOE 1A0 We are interested in severing approx. 16.10732 acres. Our neighbour, Joe Neves, is interested in purchasing an additional 40' of frontage (on the west side of his property on 24677 Pioneer Line), to his existing 200' frontage. Mr. Neves has maintained the grounds (40') up to the existing cedar tree line (which is Estate of Krzyworaczka's property), for the past 7 years, which acts as a natural privacy fence and is a good boundary line. Mr. Neves is also interested in purchasing the 240' width of Est. of Krzyworaczka property which is adjoining with his present 200' width lot, to a depth of 2923.48', which rounds off to approx. 16.10732 acres. (2923.48' X 240' = 70,1635.2' _ 16.10732 acres. Find enclosed attached Map #49 - the subject property, 24665 Pioneer Line, has two zoning designations. The frontage of the property is zoned RR2-H. a residential zoning with a holding designation. The balance of the property is zoned 13/11/2012 Page 2 of 2 Al-51 which is an agricultural zoning permitting a lot area of 18ha. We hope you will take into consideration that Al-51 is not used, and never has been, for any agricultural purposes. It is approx. 45.50 acres of bush, with the exception of approx. 1 acre area that is an open field area, which we just keep the grass cut. (It has been like that for the past 30 years). You will also find attached an Application for CLTIP (Ontario Conservation Land Tax Incentive Program) which has been active for the last 10 years. You will see, map attached, that 16.19 acres of the bush is considered Wetlands. We hope we have given you sufficient information for considering a severance. Your time is greatly appreciated, and we look forward to meeting with you this month. Norma, I will call you on Tues. Nov. 13/2012 to confirm fax and date and time of meeting. If you require further information, please call me. Thank you. Sincerely, Veronica Kunkel, Executor. Encl. 13/11/2012 �h� ®� �� 6 co act 40 IVN.II►11CIPALI'Yl OF WEST ELQIN APPLICAT ON FOR PROPOSED SEVERAN E PLr=A§g !G12MPLF,T§ THE FQLLWItjQ 1. PROPERTY OWNER: NAME: I- 15 of' a�, ADDRESS. v 0 a P7 PHONE: q !5-0 — Y -7 r3 2. LOT CONCESSION ACREACE OF TOTAL PARCEL: 3. PARCEL TO BE SEVERED; 'y0 'fi v ACREAGE /6' FRONTAGE G c r%�� DEPTH S'��' Cla ' 4 a. ACREAGE TO BE RETAINED: 1/0 6. REASONS FOR SEVERING AN AGRICULTURAL PARCEL-SURPLUS DWELLING ONLY M IS THE DWELLING SURPLUS TO THE NEEDS OF THE FARM? YES NO WHEN WAS DWELLING CONSTRUCTED? (YEAR) IS THE DWELLING STRUCTURALLY SOUND & SUITABLE OR POTENTIALLY SUITABLE, FOR HUMAN OCCUPANCY? YES �NOr� WHERE IS YOUR PRINCIPLE RESIDENCE? h MUNICIPALITY 6. REASONS FOR SEVERING A PARCEL FOR OTHER THAN FOR SURPLUS DWELLINGS? 7. OTHER COMMENTS: 4 DATE z_0/--X- SIGNATURE NOTE: There Is no change for the first time Council reviews a proposed severance application. The fee for additional reviews and re-submissions by Council is $100.00 per instance. if you wish to attend the Council meoting• plesa contact the Clerk. Proposed severance applications are reviewed by Council at their meeting held on the 4'"Thursday of each month. 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KRZYWORACZKA STANLEY ESTATE KRZYWORACZKA IVANKA ESTATE C/O VERONICA KUNKEL lr ' BUR FORD ON NOE 1A0 V Property Infonttetio�n I Rensei nements concemant In ro ridits Vrwhleftm N da le No doo�s tlG M#_ t�SCi do YYmptpp°�mertt 7yPe• S+tpe praprld* am Sam Wt* awe 1 343400006007500 CON 9 PT LOT 16 RP 11 R9167 PART 1 PSW 16.19 45.50 *Types of Conservation Land: *Types de terres protdgdes: • Provincially Significant Wetlands(CIW.C2W,C3W.PSW) e Torres humldes d'importance provinciale(Cl W.C2W,C3W,PSW) • Provincially Significant Areas of Natural and Scientific Interest(Earth + Zones dintkt natural at scientifique d'Imponance provindale(sciences Science-AES,Life Science-ALS) de to terre-AES,sciences de to vie-ALS) • Habitat of Endau%WW Spode(ESN) & Habitat d'espbaas on vole de d-ispari6on(ESH) • Lartcfa Deslgnoted as Escarpment Natural Area In tm Niagara & Torres d6slgn6ft comme zone naturelle de fescarpement dares Is Plan Escarpment Plan(HNE) d'amdtta®emenn do I'escaWnent du Magars(KNE) • Community Conservation l.mxls Owned by Non-ProAt Organizations . Torres conununauWras pmtigaes appartonant A des organismas A but (CCL) non lucratif(CCL) The intent of the CLTIP is to recognize,encourage and support Le PEFrP visa h reconnoitre,encourager at soutenir ka the 10a term private atmvardshie of provincially slgnificsnt prood6 alres eriv(s dens I'intondance A Iona tetme des terres natural heritage lends in Ontario.Your involvement In this d'importance provincials du patrinnoine naturel de I'Ontario. program helps to protect Ontario's special Conservation Lands Votre participation A ce programme aide a proteger for future generations. Penvironnetnent de I'Ontario pour Ies gin®rations it venir. Please send completed appllosWon to: Veulllarr envoyer voVe demands,rtemplle A Pedresse sulvante Ministry of Natural Rssourris Waft" Natural Resources Conservation Land Tax Incentive PWarn Conservation Land.Tax Incentive Program P.O. Box 1570 P.Q. Box 1570 Peterborough,ON K9J 71-17 Peterborough, ON K9J 71-17 Note: Application deadline is July 31, 2012. Attentlon: La date Ilmite Wenvoi des demandes eat le 31 Application must be post-marked no later than julllet 2012 Les demander doivent Ofm oblitdrdes July 31,2012. par In poste ou plus lard le 31 juillet 2012. ml� itllW�1111111111 M i6AL11 I)F-WjiSTELC., 7EiFEV ^ q r ( f 3 e b 98Jdd t76Z88St?GTS OOdd H3dW NOISI986d Asa LZ:80 T002-ST-TO I 20 November 2012 MEMORANDUM #0008/1467 TO: Members of Council FROM: Ted L. Halwa SUBJ: Site Plan Agreement—K. & M. Petro Services Inc. (Ed Rachidi)—West Elgin Variety Store -263 Graham Road—West Lorne Subsequent to our last report dated 24 September, 2012 with respect to the above-mentioned matter, we contacted Mr. Ed Rachidi as well as Mr. Clayton Wafters, County Engineer with respect to the owner's obligations pertaining to the outstanding site plan deficiencies an zoning compliance issues at 263 Graham Road in West Lorne. Mr. Rachidi advised that: 1. he would have someone repair the privacy fence along the easterly property line. We did not discuss the new privacy fencing along the south property line adjacent to the church; 2. he would get rid of the dumpster as it was only being used by area residents to drop their trash; 3. he would not cease the U-Haul Rental Truck Business as he inherited it from the previous owner when he acquired the property and the business and assumed it must be legal; 4. he would not undertake the required curbing and related work to permanently close the northerly entrance. In apprising Mr. Watters of the situation, he was adamant that the owner is responsible to undertake the work and the Municipality should not relieve him of his obligation in this regard. He reiterated that the County had nothing on its schedule with respect to pouring or replacing curbs on Graham Road in the foreseeable future. He suggested Mr. Rachidi contact contractors in London who do this type of work to see if he can get the work on their schedule next time they are in the area. I have attempted to contact Mr. Rachidi to determine whether the fence repairs were undertaken, the status of the dumpster and to discuss the curbing issue, all to no avail. K&M Petro Services Inc. (Rachidi)- West Elgin Variety #000819457 Municipality of West Elgin 20 November, 2012 page 2 There may be legal remedies at the disposal of the Municipality to get the results we have been unable to and, in the event Council so wishes, it would be appropriate to turn the file over to its solicitor for a report on a recommended course of action. Recommendation i) that Council review the required improvements to determine whether it is prepared to grant any relief to the owner under the terms of the site plan agreement; ii) that the owner be advised in writing of the deficiencies and that return of the $5000 security deposit is contingent on certain specific improvements being undertaken to the satisfaction of the Municipality. (original signed by) Ted L. Halwa, MCIP, RPP B� Coi niu nit o of r�"i!eM li I� 20 November 2012 MEMORANDUM #000811925 TO: Members of Council Municipality of West Elgin FROM: Ted Halwa RE: Provincial Policy Statement, 2005 -5 Year Review Provided below for the consideration of Council is a draft of a possible submission from the Municipality to the Ministry of Municipal Affairs and Housing on the recently released version of the revised/up-updated provincial policy statement(PPS)taken from our previous report to Council dated 22 October 12012. Submission to the Ministry of Municipal Affairs and Housing on the Up-dated Provincial Policy Statement from the Municipality of West Elgin PPS—5 Year Review #000811925 Municipality of West Elgin 20 November 2012 page 2 1. Building Strong Communities{Section 1} • there are conflicting statements and directions in the PPS and the manner in which they are interpreted and applied by the Province. Prime agricultural areas are to be protected for long-term use for agriculture (Section 2.3) and non-agricultural uses strictly limited in these areas, yet municipalities are to promote economic development and competitiveness through, amongst other measures, providing opportunities for a diversified economic base, including maintaining a range and choice of suitable sites for employment uses which support a wide range of economic activities and ancillary uses, and take into account the needs of existing and future business (Section 1.3); • a bias seems to exist when applying the PPS, insofar that the policies around the protection of agriculture appear to take precedence over those around economic development and measures to build strong communities. Some direction or guidance in the PPS to assist planning authorities in resolving these conflicts would be helpful. 2. Surplus Dwellings(Section 2.3.4.1) • while there was some concern that the severance of surplus dwellings, long considered by West Elgin and other municipalities as a legitimate policy in agricultural areas, would be eliminated entirely from the PPS, the revised version of the PPS would still permit the severance of surplus dwellings. The PPS continues, however, to remain vague on the matter of "farm consolidation" as it relates to residency/ownership and also remains silent on the issue of surplus farm buildings which are invariably included along with the surplus farm dwelling in severance applications to dispose these dwellings; the issue of lot size has been addressed by the inclusion of the following: the new lot will be limited to a minimum size needed to accommodate the use and appropriate sewage and water services. While not a stipulation of the existing (2005) PPS, it was a policy of the previous version (1997). According to the Ontario PPS—5 Year review #000811925 Municipality of West Elgin 20 November 2012 page 3 Ministry of Agriculture, Food & Rural Affairs, the policy on lot size appears to have been inadvertently omitted in the existing PPS and is simply being re-instated. In the case of surplus farm dwelling severances, the experience has been that it is difficult to keep the lot to a minimum often as a result of the location of the dwelling and the tendency to include surplus farm buildings with the dwelling. The inclusion of this reference as it relates to the creation of lots to dispose surplus farm dwellings needs to be reconsidered. • under Permitted Uses (Section 2.3.3.3) in prime agricultural areas, it is stated that new land uses, including the creation of lots, and new or expanding livestock facilities shall comply with the minimum distance separation (MDS) formulae. In the case of surplus dwelling, whether or not to apply MDS to a livestock operation already situated on a separate lot has always been understood to be discretionary and is, in fact, stated as such in the MDS Guidelines (Publication 707) produced by OMAFRA: Where a new lot is proposed with an existing dwelling, and that dwelling is already located on a lot separate from the subject livestock facility, MDS I is not applied as the potential odour conflict is already present between the neighbouring livestock facility and the existing dwelling. However, municipalities may choose to apply MDS I from the neighbouring livestock facility to a proposed lot with an existing dwelling. Direction to apply MDS I in these circumstances should be clearly indicated in the municipality's planning documents. • the West Elgin Official Plan requires compliance with MDS only as it relates to livestock buildings and structures on the remnant farm parcel (i.e. the lands from which the surplus dwelling is severed). Compliance with MDS is required by the PPS as the surplus dwelling (once severed) becomes the nearest neighbouring dwelling whereas before it was on the same parcel and MDS did not apply. This apparent contradiction between the PPS and the MDS guideline warrants clarification. • the definition of Agriculture—related uses has been revised to remove the reference to having to be small scale which was proving to be unduly onerous. The inclusion of the phrase "that are directly related to the farm operation" suggests the agriculture related use needs to be established on the farm which would not appear to be the intent and, this being the case, needs to be rectified. • dog kennels, outdoor recreation uses (e.g. paintball parks, motor-cross tracks, driving ranges) and other non-agricultural uses -- previously potentially permitted as 'secondary uses' — are now for all intents and purposes prohibited in prime agricultural areas. These uses are best suited to rural areas and, if restricted to settlement areas, usually lead to land use conflicts. A recognition of the legitimate need that exists to locate certain non-agriculture related uses in `prime agricultural areas' is warranted, but has not been addressed. PPS—5 Year Review #000811925 Municipality of West Elgin 20 November 2012 page 4 3. Natural Heritage(Section 2.1) • as a result of issues raised at a public meeting (November 2007) on the West Elgin Official Plan with respect to the designation of wetlands, both Council and landowners expressed surprise and concern regarding notification measures (or lack thereof) in the PPS. In addition, the lack of opportunity afforded landowners to question the basis for the designation of a wetland, the effect on adjacent lands and boundary determination remains a concern which has not been addressed in the draft PPS. 4. Consents for Legal or Technical Reasons(Section 2.3.4.2) • an issue that has and will likely continue to prove frustrating for the Municipality and the landowners involved is the matter of severances to re-establish ownerships which were inadvertently merged in title as a result of amendments to the Planning Act dating back to the 1970s. In the case of an application for consent by Frank & Irene Sura (2006) and more recently in the case of Eva Newport (2010), the situation was encountered whereby agricultural parcels that had historically been separate lots were later inadvertently merged in title; • in the case of local landowners Frank & Irene Sura, their application was denied by the County of Elgin Land Division Committee on the basis that it did not meet the definition of the PPS of severances for `legal or technical' reasons meaning severances for purposes such as easements, corrections of deeds, quit claims, and minor boundary adjustments, which do not result in the creation of a new lot. The owners appealed the decision to the OMB which ultimately ruled in their favour, although the owners and the Municipality found the process to be both costly and time-consuming. a more flexible policy in the PPS governing these types of situations is justified and would have saved the landowners in question (as well as potentially others in the future) a lot of anxiety and expense. The revised PPS provides a definition of creation of a lot for "legal or technical reasons" but it is largely unchanged from the current version and does not directly address the Sura-type situation. The phrase within the definition "which do not result in the creation of a new lot" in a literal sense, precludes the re-creation of a lot which was inadvertently merge in title with an abutting parcel. f 7 PPS-5 Year Review #000811925 Municipality of West Elgin 20 November 2012 page 5 (original signed by) Ted L. Halwa, MCIP, RPP SY OF VYYh Q ^ i990 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: November 22, 2012 SUBJECT: Flushing of Water Distribution System RECOMMENDATION: That the agreement with Premier Quality Genetics to be changed to charge a base rate of 28 m3 @ $1.35 per m3 + $18.50 and the remaining monthly water usage be billed at the cost of water treatment (present rate $ .73 per m3). INTRODUCTION: On August 11, 2011 council passed a resolution to charge Premier Quality Genetics a base rate of 75 m3 @ $1.35 per m3 + $18.50 per month in exchange for providing flushing services twice monthly & that any m3 used above 110 m3 be paid for by Premier Quality Genetics @ $1.35 per m3. DISCUSSION: Based on the usage for the past year, this agreement has provided some benefit to the system; however the automatic flusher is still required to be used 4 hours per day at the Dymock and Dunborough location. In October 2012 a manual flush of the line was required, due to the lower usage by customers on the water line servicing the area. When reviewing the flushing required and discussion with the customer at the end of the line on Dymock Line, it is proposed that Premier Quality Genetics would use municipal water every other day or approximately 150 m3 per month. The present automatic flusher is at the intersection of Dymock and Dunborough and not at the end of the line, At the present time Premier Quality Genetics uses a low of 16 m3 per month to high of 202 m3 per month. The proposed solution would reduce the amount of water being flushed through the automatic flusher and continue to provide safe drinking water to the residents of the area. As well as reducing the amount of water that is flushed to the neighbouring ditches and fields. Respectfully Submitted, R. Scotf aw e Y Administrator/Tr asurer .�� OF The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: NORMA 1. BRYANT, CLERK DATE: NOVEMBER 22, 2012 SUBJECT: TRAILS RECOMMENDATION: For information only INTRODUCTION: Council requested background information on fencing and liability issues relating to the assumption of former railway lands. DISCUSSION: 1. Fencing The Line Fences Act states the following: 20 (1) Where land that was formerly used as part of a line of railway is conveyed in its entire width by the railway company to a person, the Crown in right of Ontario, a Crown agency or a municipality who is not the owner of abutting lands, the responsibility for constructing, keeping up and repairing the fences that mark the lateral boundaries of the land lies with that person, the Crown in right of Ontario, the Crown agency or the municipality, respectively, if, (a) a farming business is carried out on the adjoining lands; and (b) the owner of the adjoining land upon which the farming business is carried out notifies, the person, Crown in right of Ontario, Crown agency or municipality, as the case may, that the owner desires such person or entity construct, keep up and repair the fences that mark the lateral boundaries of the land. There has been a case before the courts that upheld that a municipality is responsible for fencing along a former railway line when requested by a farmer. 2. Liability Our insurance provided has agreed that if a municipality owns the trail, we are responsible. However, if the trail is designated as a "recreational trail" and signed as "recreational" a lower duty of care can be applied. The following is recommended to be included in a risk management strategy for trails: • build and maintain the trail to a standard; • institute a system of inspection; • create a system for maintenance; • ensure proper signage and barriers are set up; • recruit and properly train volunteers; • create an accident/incident report template and ensure that a report is filed and followed up on when an incident does occur. • sign as "Recreational Trail". Attached is an article from Frank Cowan Company entitled "Risk Management Considerations for Trails in Ontario" which provides more detail on managing the risk, design, location, visibility and maintenance as part of the risk management strategy. Representatives from Entegrus will be attending the December 20th Council meeting to discuss their plans. Respectfully Submitted, Reviewed by: Norma I. Bryant, HonB ,AMCT cott Gawl e , C. A. Clerk Ad min istrator/Treasurer Attachments: Frank Cowan Company — Risk Management Considerations for Trails in Ontario - ABC's of Trail Risk Management Frank Cowan Risk Management Centre ofEX� I,LEIVC ' f Company Risk Management Considerations for Trails in Ontario A female was walking on a waterfront trail in mid-winter when she slipped and fell on a build up of ice. The trail had neither been sanded nor salted, and had been inspected only once that winter, thus making the City liable. She broke her ankle and had to undergo surgery to repair it. Bacicgro€nd Inforniation Recreational trails and pathways have several advantages and the number of trails in Canada is increasing as abandoned railways are converted to trail paths. These trails promote personal health and fitness in society, can reduce automobile pollution when commuters have an opportunity to walk or cycle to work each day, provide greenspace or an "escape"within Another challenge that municipalities face with trail an urban setting, and they introduce the possibility of implementation and design is getting all the necessary permits for implementing trails and creating contracts economic growth through tourism for the communities involved. with various involved parties, including private landowners and conservation authorities. Establishing On the other hand, there are additional and potentially a risk management strategy can help to quickly and negative factors to consider, including liability and properly deal with these challenges. possible harm to the environment. Your organization Occupier's Liability Act has a duty, as an occupier, to keep the equipment and Subsection 4. 4 property in a safe condition to accommodate its intended (3)and ( ) provide that persons entering purpose. on "recreational trails"for recreationsl purposes and without paying a fee, are deemed to have willingly Three key considerations for trail management are: assumed all risks and are subject only to the reduced 1. The duty of care the municipality owes to users of the duty set in subsection 4 (1). trails; Section 4 (1) states: "but in that case the occupier 2. The protection of the environment and natural owes a duty to the person to not create a danger with resources; 9 3. The provision of high quality user experience of the the deliberate intent of doing harm or damage to the trails. person or his or her property and not to act with reckless disregard of the presence of the person or his or her These three issues are influenced by: trail design, property." information and education, user involvement, and This means that if the trail is designated and signed as regulations and enforcement. "recreational", a lower duty of care can be applied. There are many challenges to the design and A risk inatiageizaena strategy for trails sbould maintenance of trails, making it difficult for municipalities incl de: to know where to begin. The challenges of trails include: guild and maintain the trail to a standard. • There is no province-wide code of trail conduct. Institute a system of inspection. • There are no minimum trail standards. Create a system for maintenance. • There has been a growth in the amount of ATV users Ensure proper signage and barriers are put up. with little development of ATV trails. Recruit and properly train volunteers. • Maintaining the integrity of the environment. Make sure you have in place contracts with • Abandoned rail corridors present huge costs to landowners and all necessary permits. maintain infrastructure. Create an accident/incident report template and • Concerns with protecting aboriginal communities and ensure that a report is filed and followed up on when sacred lands. an incident does occur. • Sign appropriate trails as "Recreational Trail". Risk Management Ce=iztre.ofEXC. LLENCE ;l ;a g" case of an accident, emergency vehicles will be able 1. User Groups to get through or around the barrier. There is a wide variety of trail user groups, including: •Walkers 5. Inspections and Maintenance •Joggers Inspect trails regularly to ensure they are in good • Mountain bikers condition. • Cross-country skiers Follow an inspection process that includes: • Horse riders • Identifying the features/facilities on the trail. • Snowmobiles and ATVs ° Evaluating the current conditions/problems of • Dirt Bikers the trail. • Bird Watchers • Detailing any maintenance work that needs to be done. The trail needs to be safe for all user groups. Amongst • Providing any expected corrections and the the user groups there are: timeframe for them to be completed. • Experienced users Document all inspections and maintenance and • inexperienced users notes on the above using a standard inspection •Coordinated users form/template. •Uncoordinated users 80% of big problems were once small problems— • Elderly people deal with them now and save time and costs. •Children Perform all maintenance within an appropriate •People with restricted mobility defined timeframe. Your community should try to have in place trails that are Call in experts or contractors if the maintenance accessible for a wide variety of user groups and differing issue is too big for you to handle, skill levels. 6. Signage 2. Trail Markings There are 4 main issues with trail signs: design, location, • Signs should be posted with the trail name and visibility, and maintenance. length of the trail on it. • The user group the trail is intended for(i.e. hikers, Design: mountain bikes, etc.) should also be prominently Use universal symbols on signs. displayed. Ensure the colour of the sign stands out and doesn't • Lack of trail markings can cause confusion and match the environment. potential for injury, which increases liability Take into account: • Glare from the sun. 3. Conflicting Uses • Snow build up. • Trails should be designated as either single use •Vantage point of users. (walking trails) or multiple use (biking and walking Abide by local or provincial sign requirement. trails). Signs should be prominently posted indicating which Location: activities are allowed on a specific trail and which Use STOP signs at intersections or trail crossings. activities are prohibited. Indicate hazards at 30 metres (98 feet). • It is a good idea to provide different trail uses with Use signs to indicate the presence of: different routes, such as one route for walkers and • Roads another route for bikers. • Water • This can help to limit the number of encounters • Rail Roads between different user groups and ensure safety for • Steep Slopes all users. • Hazardous Conditions • 911 Markings 4. Barriers • Barriers on trails can serve to prevent unauthorized Visibility: users from gaining access to the trail. Ensure that text is large enough to read from a short • They can also be used to protect adjacent fragile and distance. hazardous areas. Ensure that signs are free from obstructions such as • Any barriers used should adhere to local building tree branches and shrubs/bushes. codes. • Measures should be in place to ensure that in the Risk Management C `XCEL IITCE i' II 3i :; c; accessible". In order for a building, washroom, etc. to Ensure proper maintenance of signs is frequently be classified as wheelchair accessible, it has to meet carried out. international standards and specifications. I=nsure your Clean signs regularly and after heavy snows or facility meets these criteria before posting an accessibility thaws. sign. Pay special attention to clean signs that are close to roads. From a risk management perspective, it is very important Be sure to regularly trim the environment around to: signs to ensure visibility. 1. Develop your own risk management policy for your Replace signs whenever necessary—this can be trails. frequent. 2. Maintain and adequately repair your trails eliminating any foreseeable hazards. 3. Inspect your trails regularly. Don't use signs to convey trail conditions—conditions 4. Document all processes and procedures. areconstantly changing with weather and trail use. Measuring the frequency and severity of incidents will Don't use signs to convey trail difficulty, as this can also help in determining which risks are more of a priority than change with trail conditions, and as the term"difficulty" is others. By taking these precautions, you can successfully subjective—moderate difficulty will mean different things reduce the risk of accidents and injuries that are common to each individual user, to recreational trails. Avoid using"International"symbols to mark the trails. An -- _ example of this would be to use ski hill symbols (green circle= easy, blue square = intermediate, etc.) to classify trail difficulty. You can't assume that everyone knows Frank Cowan Company Limited regularly researches and writes about issuer,that could affect what these symbols will mean. our clients.These documents provide an opinion on key risk management issues but are not meant to provide any form of legal opinion or official interpretation.No one should act on such information without appropriate professional advice after a thorough examination of Be careful when marking anything as "wheelchair the particular situation.Al rights reserved.@2012 Frank Cowan Company Limited. !wan.coin www.frankcowan. ! Frank Cowan Kr r,J C an Risk Management Cenrre;ofEXCFL IVCE Cgs of Trail Risk Management ,° n inspection and maintenance system will help to pictorial signs should be used wherever possible. All user prevent or reduce injury and defend against liability groups can understand them. allegations. Question the experts when you are unsure. Build the trail to suit the environment and to minimize maintenance. Recovery zones for bicyclists should be incorporated into trail designs that allow cycling. -]Contract with all adjacent property owners. Since there is no provincial code of conduct or legislation Define your user groups and build the trail to that governs trails, you need to create your own trail accommodate their needs. standard. Establish user guidelines and post them on signs, in Trail markings should be incorporated into the trail brochures or on your website. system to help direct emergency vehicles to the scene of the accident. For a shared use trail consult with representatives from the various trail associations. Work together to build a Use barriers to prevent motorized vehicles from safe multi-use trail system. accessing the trail. But remember the barriers should be removable to allow emergency vehicles access to General rules of risk management cannot be ignored- accident sites. inspect, maintain, document. Volunteers should be trained in your policies, procedures Hazards that can be repaired should be and if they can't and incident reporting. be repaired or repaired quickly, use signage to warn users or barriers to protect users. Warn users of dangerous conditions by posting signage that describes the danger at least 30' before the International System of Accessibility Symbols should not dangerous conditions begin. be used on the trail surface unless the surface meets all of the requirements. X'posures should be identified and mitigated as soon as possible. 80% of large problems were once small Yanitors don't work on trails. Remind visitors to take out problems. what they bring in. You, as the Occupier, have a duty to the user and cannot Keep records of all inspections, maintenance and allow a dangerous condition to exist. incidents. Document! Zones, which serve as buffer zones, should have all Local building codes should be followed when potential safety hazards removed, constructing railings, fences and barriers. N-Fanuals issued by Provincial Transportation Ministries - - ------ --— ---- -- - -- should be followed for all regulatory signs. Frank Cowan Company Limited regularly researches and writes about issues that could affect Natural drainage patterns should be maintained. our clients.These documents provide anoftionon key risk management issues but are not meant to provide any form of legal opinion or official interpretation.No one should act Occupier's Liability Act imposes a reduced duty of on such information without appropriate professional advice after a thorough examination of care for persons using recreational trails for recreation the particular situation.All rights reserved.©2012 Frank Cowan Company Limited. purposes and without paying a fee. 1 coin www.frankeowaii.com c t� of y .onE fi P NS 7�I 199 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: November 22, 2012 SUBJECT: Port Glasgow Trailer Park Phase 1 — Repair & Enhancement RECOMMENDATION: That Art Bos send the attached Scope of Reconstruction Requirements of the Phase 1 bed to All Season Excavating; and further the quote for the expansion bed area be resubmitted for reconsideration. INTRODUCTION: The Phase 1 sewage system for Port Glasgow Trailer Park was placed into service in May 2011. Problems were experienced shortly after start-up. DISCUSSION: In October 2012 David Wemyss and Waterloo Bio-Filter did investigations of the existing Phase 1 sewage system and is included in a report by Mysson Consultants Inc. dated November 13, 2012. A meeting was held with Art Bos (Engineer), David Wemyss (Mysson Consultants) to determine a plan of action. A summary of the recommendations and plan of action from Bas Engineering & Environmental Services Inc. is attached. Respectfully Submitted, Scott Gawley Administrator/Treasurer ��Nrrl��rr D 1 _ NO s h �ii n ***AS A iINDED OCTOBER 12, 2012 CORPORATION OF THE COUNTY OF ELGIN NOTICE OF APPLICATION FOR CONSENT APPLICATION NO. E 40112 PART LOTS 11 & 12, CONCESSION 6, MUNICIPALITY OF WEST ELGIN TAKE NOTICE that an application has been made by KENNETH AND BONNIE OKOLISAN, 23303 McDougall Line, R.R.#1, RODNEY, Ontario, NOL 2CO AND JOHN STEVE OKOLISAN, 23287 McDougall Line, R.R.#1, RODNEY, Ontario, NOL 2CO3 for a consent pursuant to Section 53 of the Planning Act, 1990, as amended,to sever lands municipally known as 23303 and 23287 McDougall Line, legally described as Part Lots 11 & 12, Concession 6, Municipality of West Elgin. **The applicants propose to sever a parcel of land with a frontage of 419.6 metres along McDougall Line by a depth of 1125.6 metres (west lot line)to 1356 metres (east lot line), Area 144 acres containing two houses, one drive shed, one tobacco barn, one storage barn and one machine shop/barn, proposed to remain in agricultural use. The owners are retaining 94.3 acres, proposed to remain in agricultural use. The location of the property is shown on the Key Map below: ADDITIONAL INFORMATION regarding the application is available for inspection daily, Monday to Friday, between 8:30 A.M. and 1:30 P.M., at the County Municipal Offices, 450 Sunset Drive, St. Thomas or at a Public Hearing to be held on: FRIDAY in Committee Room f#2, County Mu i pal 00ffc s,450 Sunset Drive, St. Thomas. (Originally heard June 27, 2012 and deferred) Any person or public body may attend the Public Hearing and/or make written or verbal representation either in support of, or in opposition to the proposed consent. If you wish to be notified of the decision of the Land Division Committee in respect of the proposed consent, you must submit a written request to the Land Division Committee. This will also entitle you to be advised of a possible Ontario Municipal Board Hearing. Even if you are the successful party, you should request a copy of the decision since the Land Division Committee decision may be appealed to the Ontario Municipal Board by the Applicant or another member of the public. If a person or public body that files an appeal of a decision of the Land Division Committee in respect of the proposed consent does not make written submission to the Land Division Committee before it gives or refuses to give a provisional consent, the Ontario Municipal Board may dismiss the appeal. Dated at the Municipality of Central Elgin this 2nd day of November 2012. KEY MAP: (not to scale) Susan D. Galloway Secretary-Treasurer Land Division Committee 450 Sunset Drive St. Thomas, Ontario N5R 5V1 J� 110�h G� SUBJECT DS County of Elgin Engineering Services `G ,_ 450 Sunset Drive St.Thomas,On N5R 5VI r Phone:519-631-1460 www.elgiacounty.on.M r_ 1 Typ Ir 77 CORPORATION OF THE COUNTY OF ELGIN NOTICE OF APPLICATION FOR CONSENT APPLICATION NO. E 94112 PART LOT 19, CONCESSION 4 EAST DIVISION, MUNICIPALITY OF WEST ELGIN TAKE NOTICE that an application has been made by PETER DOUGLAS SOOS AND KATHLEEN SUE SODS, 24746 Downie Line, R.R.#4, WEST LORNE, Ontario, NOL 2PO, for a consent pursuant to Section 53 of the Planning Act, 1990, as amended, to sever lands municipally known as 24746 Downie Line, legally described as Part Lot 19, Concession 4 f=ast Division, Municipality of West Elgin. The applicants propose to sever a lot with a frontage of 79.25 metres along Downie Line by a depth of 121.92 metres, Area 0.971 hectares containing one house, one shop/garage and one shed, proposed to create one residential lot surplus to the needs of the proposed purchasers. The owners are retaining 39.50 hectares, proposed to remain in agricultural use. The location of the property is shown on the Key Map below: ADDITIONAL INFORMATION regarding the application is available for inspection daily, Monday to Friday, between 8:30 A.M. and 1:30 P.M., at the County Municipal Offices, 450 Sunset Drive, St. Thomas or at a Public Hearing to be held on: FRIDAY in Committee Room#2, County Municipal p I Off c s,450 Sunset Drive, St. Thomas. Any person or public body may attend the Public Hearing and/or make written or verbal representation either in support of, or in opposition to the proposed consent. If you wish to be notified of the decision of the Land Division Committee in respect of the Proposed consent, you must submit a written request to the Land Division Committee. This will also entitle you to be advised of a possible Ontario Municipal Board Hearing. Even if you are the successful party, you should request a copy of the decision since the Land Division Committee decision may be appealed to the Ontario Municipal Board by the Applicant or another member of the public. If a person or public body that files an appeal of a decision of the Land Division Committee in respect of the proposed consent does not make written submission to the Land Division Committee before it gives or refuses to give a provisional consent, the Ontario Municipal Board may dismiss the appeal. Dated at the Municipality of Central Elgin this 2nd day of November 2012. KEY MAP: (not to scale) Susan D. Galloway Secretary-Treasurer SUBJECT Land Division Committee 450 Sunset Drive LANDS LO 1 St. Thomas, Ontario N5R 5V1 L 20 CON SION 4 L 19 I County of Elgin Engineering Services 450 Sunset 0rne St.Thomas.On N5R 5V1 Phone;519-631-1460 me .eIKin�ounty.on.ca 0' Alw Q PS gin CORPORATION OF THE COUNTY OF ELGIN NOTICE OF APPLICATION FOR CONSENT APPLICATION NO. E 95/12 LOT 6, REGISTERED PLAN 135, BLOCK J AND LOT 60, REGISTERED PLAN 202, MUNICIPALITY OF WEST ELGIN TAKE NOTICE that an application has been made by GASTON AND LOUISE BEGIN, 204 Third Street, RODNEY, Ontario, NOL 2CO, for a consent pursuant to Section 53 of the Planning Act, 1990, as amended, to sever lands legally described as Lot 6, Registered Plan 435, Block J and Lot 60, Registered Plan 202, Village of Rodney, Municipality of West Elgin. The applicants propose to sever a parcel of land with a frontage of 23.5 metres along Munroe Street by a depth of 36 metres (north lot line), Area 850 square metres, to add to the adjoining residential lot to the north. The owners are retaining 2226 square metres containing one house and one shed, proposed to remain in residential use. The location of the property is shown on the Key Map below, ADDITIONAL INFORMATION regarding the application is available for inspection daily, Monday to Friday, between 8:30 A,M. and 1:30 P.M., at the County Municipal Offices, 450 Sunset Drive, St. Thomas or at a Public Hearing to be held on: in Committee Room#2Dm at 10:45A.M. Coy Municipal Off0ces,450 Sunset Drive, St. Thomas. Any person or public body may attend the Public Hearing and/or make written or verbal representation either in support of, or in opposition to the proposed consent. If you wish to be notified of the decision of the Land Division Committee in respect of the proposed consent, you must submit a written request to the Land Division Committee. This will also entitle you to be advised of a possible Ontario Municipal Board Hearing. Even if you are the successful party, you should request a copy of the decision since the Land Division Committee decision may be appealed to the Ontario Municipal Board by the Applicant or another member of the public. If a person or public body that files an appeal of a decision of the Land Division Committee in respect of the proposed consent does not make written submission to the Land Division Committee before it gives or refuses to give a provisional consent, the Ontario Municipal Board may dismiss the appeal. Dated at the Municipality of Central Elgin this 2"d day of November 2042. KEY MAP: (not to scale) Susan D. Galloway Secretary-Treasurer Land Division Committee 450 Sunset Drive N5R 5Vias, Ontario Qo try, 0 SUB.IECT LANDS County of Elgin Engineering Services 450 Sunset Drive St.Thomas,On N513 541 Phone:529-631-1460 www,elgn<cunty.on ce f :s—um cIPp61TY a MST Ec-cn^'—. 1 qfiB€lVQU •[�/f 20Ir CORPORATION OF THE COUNTY OF ELGIN NOTICE OF APPLICATION FOR CONSENT APPLICATION NO. E 96112 PART LOT 14, CONCESSION 12, MUNICIPALITY OF WEST ELGIN TAKE NOTICE that an application has been made by LEO DE WIT AND ANNEKE SCHAEKEN, 24404 Silver Clay Line, WEST LORNE, Ontario, NOL 2PO, for a consent Pursuant to Section 53 of the Planning Act, 1990, as amended, to sever lands municipally known as 24249 Silver Clay Line legally described as Part Lot 14, Concession 12, Municipality of West Elgin. The applicants propose to sever a lot with a frontage of 102 metres along Silver Clay Line by a depth of 46.5 metres, Area 4743 square metres containing one house and one storage shed, proposed to create one new lot surplus to the needs of the applicants. The owners are retaining 23 hectares, proposed to remain in agricultural use. The location of the property is shown on the Key Map below: ADDITIONAL INFORMATION regarding the application is available for inspection daily, Monday to Friday, between 8.30 A.M. and 1:30 P.M., at the County Municipal Offices, 450 Sunset Dnve, St. Thomas or at a Public Hearing to be held on: in Committee Room#2, County Municipal Offices, 460 Sunset Drive, St, Thomas. Any person or public body may attend the Public Hearing and/or make written or verbal representation either in support of, or in opposition to the proposed consent. If you wish to be notified of the decision of the Land Division Committee in respect of the proposed consent, you must submit a written request to the Land Division Committee. This will also entitle you to be advised of a possible Ontario Municipal Board Hearing. Even if you are the successful party, you should request a copy of the decision since the Land Division Committee decision may be appealed to the Ontario Municipal Board by the Applicant or another member of the public. If a person or public body that files an appeal of a decision of the Land Division Committee in respect of the proposed consent does not make written submission to the Land Division Committee before it gives or refuses to give a provisional consent, the Ontario Municipal Board may dismiss the appeal. Dated at the Municipality of Central Elgin this 2'�day of November 2012, KEY MAP: (not to scale) Susan D. Galloway Secretary-Treasurer Land Division Committee 450 Sunset Drive UBJ�CT St. Thomas, Ontario N5R 5V1 ANDS i Q Nth 0 �ry N 5�b 110 County of 9191n �7O Engineering Services 450 Sunset Drive St.Thomas,Dn Y5R 5v1 _- Phone:519.631-1460 mwr.e l g in-county-o.ra e• rf Elgin CORPORATION OF THE COUNTY OF ELGIN NOTICE OF APPLICATION FOR CONSENT APPLICATION NO. E 97112 PART LOT 19, CONCESSION 3 EASTERN DIVISION, MUNICIPALITY OF WEST ELGIN TAKE NOTICE that an application has been made by HENK AND ANS DIEKER, 24242 Downie Line, WEST LORNE, Ontario, NOL 2PO, for a consent pursuant to Section 53 of the Planning Act, 1990, as amended, to sever lands municipally known as 24618 Argyle Line, legally described as Dart Lot 19, Concession 3 Eastern Division, Municipality of West Elgin. The applicants propose to sever a triangular shaped lot with a frontage of 142 metres along Argyle Line by 115 metres(west lot line), 183 metres (north lot line),Area 8200 square metres (0.82 hectares) containing one house, proposed to create one residential lot surplus to the needs of the applicants. The owners are retaining 39.7 hectares containing one barn, proposed to remain in agricultural use. The location of the property is shown on the Key Map below: ADDITIONAL INFORMATION regarding the application is available for inspection daily, Monday to Friday, between 8:30 A.M. and 1:30 P.M., at the County Municipal Offices, 450 Sunset Drive, St. Thomas or at a Public Hearing to be held on: in Committee Room#2D NOVEMBER County Municipal p I Offices, 450 Sunset Drive, St. Thomas. Any person or public body may attend the Public Hearing and/or make written or verbal representation either in support of, or in opposition to the proposed consent. If you wish to be notified of the decision of the Land Division Committee in respect of the proposed consent, you must submit a written request to the Land Division Committee. This will also entitle you to be advised of a possible Ontario Municipal Board Hearing. Even if you are the successful party, you should request a copy of the decision since the Land Division Committee decision may be appealed to the Ontario Municipal Board by the Applicant or another member of the public. If a person or public body that files an appeal of a decision of the Land Division Committee in respect of the proposed consent does not make written submission to the Land Division Committee before it gives or refuses to give a provisional consent, the Ontario Municipal Board may dismiss the appeal. Dated at the Municipality of Central Elgin this 2"d day of November 2012. KEY MAP: (not to scale) Susan D. Galloway Secretary-Treasurer Land Division Committee 450 Sunset Drive 4/ LOT 20 St. Thomas, Ontario CONCESSION 3 N5R 5V1 LOT 19 SUBJECT LANDS LOT 18 County of Elgin EngineerFng Services 450 Sunset Drive St.Thomas,On N5R 5V1 Phone:519-631-1450 vnvw.a lgi n-cou nty.o n.ca ProgressivebyNat Igin CORPORATION OF THE COUNTY OF ELGIN NOTICE OF APPLICATION FOR CONSENT ,APPLICATION NO. E 100/12 PART LOT 19, CONCESSION 12, MUNICIPALITY OF WEST ELGIN TAKE NOTICE that an application has been made by JOHN RIPLEY, 25351 Silver Clay Line, WEST LORNE, Ontario, NOL 2P0, for a consent pursuant to Section 53 of the Planning Act, 1990, as amended, to sever lands municipally known as 25351 Silver Clay Line, legally described as Part Lot 19, Concession 12, Municipality of West Elgin. The applicant proposes to sever a lot with a frontage of 45.7 metres along Silver Clay Line by a depth of 108.5 metres, Area 4961 square metres, proposed to create one rural residential building lot. The owner is retaining 9526,3 square metres containing one house and one shop/warehouse (west retained parcel) proposed to remain in residential use, and 4961 square metres (east retained parcel) proposed to create one rural residential building lot. The effect of Application E100/12 permits the establishment of three rural residential lots. The location of the property is shown on the Key Map below: ADDITIONAL INFORMATION regarding the application is available for inspection daily, Monday to Friday, between 8:30 A.M. and 1:30 P.M., at the County Municipal Offices, 450 Sunset Drive, St. Thomas or at a Public Hearing to be held on: in Committee Room#2, County ounty M ni pal Off ces 450 Subset Drive, St. Thomas. Any person or public body may attend the Public Hearing and/or make written or verbal representation either in support of, or in opposition to fhe proposed consent. If you wish to be notified of the decision of the Land Division Committee in respect of the proposed consent, you must submit a written request to the Land Division Committee. This will also entitle you to be advised of a possible Ontario Municipal Board Hearing. Even if you are the successful party, you should request a copy of the decision since the Land Division Committee decision may be appealed to the Ontario Municipal Board by the Applicant or another member of the public. If a person or public body that files an appeal of a decision of the Land Division Committee in respect of the proposed consent does not make written submission to the Land Division Committee before it gives or refuses to give a provisional consent, the Ontario Municipal Board may dismiss the appeal. Dated at the Municipality of Central Elgin this 2n'day of November 2012. KEY MAP: (not to scale) Susan D. Galloway Secretary-Treasurer Land Division Committee 450 Sunset Drive St. Thomas, Ontario N5R 5V1 LOT 19. 12 SUBJECT LANDS 06. O� GJi County of Elgin Engneering Services 450 Sunset Drive St.Thomas,On NSR 5V1 Phone:519-631-1460 w. .elgin�unty.onxa v D7 West Elgin 1 Citizens Group for Rural Education November 5, 2012 Mayor Wiehle & Council Municipality of West Elgin 22413 Hoskins Line Box 490 Rodney, ON NOL 2C0 Dear Mayor & Council, In 2004, the council supported us with a grant to facilitate our efforts to preserve small rural schools. At present, it seems that West Elgin Secondary School is safe for the foreseeable future & that, with renovations & expansions planned at both Aldborough Public School & Dutton-Dunwich Public School, their continued existence is guaranteed. Considering these circumstances, we have decided to wrap up our involvement. The present balance in our bank account is $881.01. Since the source of the funds included both your grant & private donations, we have decided to distribute them equally to the Parent Councils at Aldborough & Dutton- Dunwich Public Schools to defray field trip transportation costs within Elgin County. We appreciate, with thanks, your commitment to our past efforts. Sincerely, Norma Schnekenburger, Chair 22552 Talbot Line R. R. # 3 Rodney, ON NOL 2C0 _i•ra.S';+f^':,. e` `.�a�-`,s3�.,..s��p`;��� ...."f;- �Fs �......:eBSS:=`�1{t'°•2:•�;jU��, _''=3�°�'. _':^-` 1l1f _w_ g I PA61TY !'Trii ��;„'Pd i-1-'Ce1V�iJ West Elgin Municipality Council I am writing this letter to ask the council to look at amending the noise by law to have generators not only listed under construction equipment but also listed under residential use as well. Exemptions for emergency situations could be added i am sure. This appeal has to do with a neighbour who has decided it is cheaper to run a generator than pay for hydro. We have lived with this generator running in the mornings,evenings and sometimes for 24 hrs continuously since June. This is affecting the quality of life in our own home. If more information is required please don't hesitate to call. � � /4 Robert Woolsey 519-785-2079 r.woolsey @execulink.com REPORT OF THE Western Elgin Elementary Accommodation Review Committee Aldborough P.S., Dunwich-Dutton P.S., West Elgin Senior Elementary School !November 12, 2012 CHAIRPERSON: Trustee Tracy Grant Recommendations In support of the Committee's mandate to respond to the Senior Administration's recommendation, the Western Elgin Elementary Accommodation Review Committee (Aldborough P.S., Dunwich-Dutton P.S., West Elgin Senior Elementary School), approved the following recommendations on November 12, 2012: The Committee recommends: • THAT West Elgin Senior Elementary School would close June 2014, and that the Grade 7 and 8 students would remain in their home communities of Aldborough and Dunwich-Dutton. Potential additions and enhancements may be necessary at Aldborough and Dunwich-Dutton Public Schools. • THAT Dunwich-Dutton students from JK to Grade 7, as a cohort in September 2013, move to West Elgin Senior Elementary School and Aldborough students from JK to Grade 7 remain at Aldborough P.S. for the transition year. All Grade 8 students remain at West Elgin Senior Elementary School_ Dunwich-Dutton P.S. building is vacated to facilitate barrier-free renovations. • THAT community partnerships with Dutton/Dunwich are supported and maintained during the transition, i.e., swimming at local pool, Earth Day, John Kenneth Galbraith Public Library. • THAT transportation services accommodate before and after school programs and child care services for the Dunwich-Dutton parents for the transition year. • THAT the Thames Valley District School Board, through the Executive Officer of Facility Services and Capital Planning or his designate, co-ordinate with the Municipalities of Dutton/Dunwich, West Elgin and the County of Elgin regarding infrastructure requirements and changes throughout the process. • THAT upon closing West Elgin Senior Elementary School, West Elgin Secondary School continue to use the facility as a satellite for secondary programming. • THAT West Elgin Secondary School be prioritized for Program Enhancement and Capital Improvement funding. • THAT Dunwich-Dutton P.S. and Aldborough P.S. would receive program enhancements required for physical education, library resource, general arts and learning support, as well as a stage at each of the schools. • THAT air-conditioning be installed at Dunwich-Dutton P.S. and Aldborough P.S. • THAT program equity is ensured related to instrumental music at each school. • THAT the Thames Valley District School Board consider potential partnerships for use of facilities and enhancement of facilities prior to or during the design process. Page 1 of 4 Background The Thames Valley District School Board approved the following motion on 2011 November 29: That Administration be authorized to proceed with the following Accommodation Review Committees(ARCS), reviewed by the Capital Planning Advisory Committee: Westem Elgin Elementary ARC:Aldborough and Dunwich-Dutton Public Schools, and West Elgin Senior Elementary School Senior Administrative Rationale for the Western Elgin Elementary ARC The current organizational model suggests that a review of Aldborough and Dunwich-Dutton Public Schools, and West Elgin Senior Elementary School be conducted. Senior Administration recommends that an ARC be initiated to study the accommodation of students at Aldborough and Dunwich-Dutton Public School, and West Elgin Senior Elementary School. It is proposed that West Elgin Senior Elementary School would close, and that the grade 7 and 8 students would remain in their home communities of Aldborough and Dunwich-Dutton. Potential additions and enhancements maybe necessary at Aldborough and Dunwich-Dutton Public Schools. Capital Planning Co-Ordinating Committee Report to Board 2091 November 29 The ten Committee members, representing three school communities, met on the following dates: Wednesday, March 7, 2012 Wednesday, April 18, 2012 Monday, May 14, 2012 Monday, June 11, 2012 Monday, September 24, 2012 The Committee drafted its recommendations on November 12, 2012. Representatives of the Thames Valley District School Board included Trustee Tracy Grant who presided over the meetings. Administrative support was provided by Scott Hughes, Superintendent of Education; Karen Dalton, Executive Superintendent, Operations Services; Kevin Bushell, Executive Officer, Facility Services& Capital Planning; Cynthia Bain, Administrative Assistant to Scott Hughes; and Principals Kelli Gough,Aldborough P.S.; Stephanie Sartor, Dunwich-Dutton P.S.; and Helen Mahabir, West Elgin Senior Elementary School. During the course of its meetings, the Committee considered, discussed and investigated the benefits, issues, concerns and considerations for the Administrative recommendation. No public consultation was received by either organizations or individuals. The Committee received and examined: 1. TVDSB's Pupil Accommodation and Facility Organization Policy and Procedures; 2. Enrolment versus Capacity Report; 3. Resource Binder Contents Summary; 4. Rationale for the ARC; Page 2 of 4 5. Senior Administration's Recommendations; 6. Current Attendance Boundaries for Aldborough P.S., Dunwich-Dutton P.S. and West Elgin Senior Elementary School; 7, Proposed Attendance Boundaries for Aldborough P.S. and Dunwich-Dutton P.S.; 8. Map of Western Elgin Elementary ARC Developments; 9. Enrolment Projections for Aldborough P.S., Dunwich-Dutton P.S. and West Elgin Senior Elementary School - Status Quo and Per Senior Administration's Recommendations ; 10. School Information Profiles for Aldborough P,S., Dunwich-Dutton P.S. and West Elgin Senior Elementary School; 11. ARC Public Consultation Form/Presenter's Package; 12. Tour of Pierre Elliott Trudeau French Immersion P.S. and Locke's P.S. Tours of each of the schools involved were arranged prior to the start of the meetings which were rotated among the three schools. Post-Analysis Senior Administration's Recommendations Senior Administration's Recommendation 2092 April 98 Western Elgin Elementary ARC:Aldborough Public School, Dunwich-Dutton Public School and West Elgin Senior Elementary School The draft capital plan identified a number of accommodation issues in the western Elgin County Elementary schools which merit review. Projected enrolment, organizational model and available capacity at these three schools suggests that this review is required. It should be noted that Full Day Kindergarten will be implemented at Aldborough and Dunwich-Dutton Public Schools starting 2013-14, Senior Administration recommends the following: • West Elgin Senior Elementary School be closed as of June 2014 and retained for future use by the Board; • Aldborough P.S. be reorganized to the TVDSB preferred JK-8 model, receive an addition and renovations in order to bring the facility up to TVDSB standards which would create an OTG capacity of approximately 390 as of September 2014; • Dunwich-Dutton P.S. be reorganized to the TVDSB preferred JK-8 model, receive renovations in order to bring the facility up to TVDSB standards which would create an OTG capacity of approximately 340 as of September 2014; • Grade 7 students at Aldborough and Dunwich-Dutton remain at their schools starting 2013-14. The date of implementation for these recommendations will be contingent upon Ministry of Education funding of the proposed capital projects. Page 3 of 4 Estimated Costing Breakdown for Senior Administration's Recommendations of the Western Elgin Elementary ARC: Aldborough P.S. Estimated Cost Addition and Renovations $4,333,000 • not including School Renewal Items Dunwich-button P.S. Estimated Cost Renovations $1,657,000 •not including School Renewal Items Total Cost of Recommendations Total Estimated Cost Aldborough P.S. $4,333,000 Dunwich-Dutton P.S. $1,657,000 Total Estimated Cost $5,990,000 COMMITTEE MEMBERSHIP School Council Representatives: Jennifer Skedgel Aldborough P.S. Amy Curley Dunwich-Dutton P.S. Jill Downie West Elgin Senior Elementary School Citizen Representatives: Linda Dunn Aldborough P.S. Blair Ferguson Dunwich-Dutton P.S. Jean Ray West Elgin Senior Elementary School Community Representatives: Jacob Rowe Dutton/Dunwich Pam Wardell West Elgin Municipal Representatives: Cameron McWilliam Mayor, Dutton/Dunwich Dug Aldred West Elgin Page 4 of 4 ARC Public Consultation Form 0191RIR 6CXDOL a no The members of the Accommodation Review Committees (ARC) of the Thames Valley District School Board value public input during their process. This form will assist in scheduling the public consultation portion of the agenda. Individuals are allotted up to 5 minutes to present and representatives of groups are allotted up to 10 minutes to present. After completing this form please forward it to the Assistant to the ARC as identified on the Board's ARC website. 1. TOPIC 2. NAME: School/ Telephone: Community Address: Fax: Street E-mail- City and Postal Code In accordance with the Municipal Freedom of Information and Protection of Privacy Act, I understand that my name will be printed with the public meeting agenda, and posted to the Board's ARC website and thus may be available to the media. Please note that the signature of the parentlguardlan is required for all presenters under the age of 18. Signature: I am speaking as an individual OR I am speaking on behalf of Name of Organization