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November 27, 2012COUNTY COUNCIL MINUTES Tuesday, November 27, 2012 The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present. Warden Walters in the Chair. Guest student Josie Ferguson of St. Joseph's High School opened the meeting on behalf of the warden. ADOPTION OF MINUTES Moved by Councillor McIntyre Seconded by Councillor Jenkins THAT the minutes of the meeting held on November 13, 2012 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. STUDENT EDUCATION DAY The Director of Community and Cultural Services made a brief presentation regarding Students' Day at Council. He presented the itinerary and asked those who had brought students for the program to introduce their guests. Councillor Wiehle introduced Ali Goos of West Elgin Secondary School (WESS); Councillor McWilliam introduced Kayla Ross (WESS); Councillor McIntyre introduced Amanda Thiessen of Parkside Collegiate Institute; Councillor Marr introduced Kyle J. Warne of Central Elgin Collegiate; Councillor Couckuyt introduced Kaitlyn Pond andl Daphne Zampaloni both of East Elgin Secondary School (EESS); Councillor Jenkins introduced Jessica Jenkins and Amanda Helka (EESS); Councillor Mennill introduced Dennis Catt (EESS); Councillor Ens noted his student was observing the installation of the Ojibwa submarine in Port Burwell and was not able to attend; The Director of Financial Services introduced Mathew Waite, the new financial analyst; and, the Director of Community & Cultural Services introduced Tyson Ford, a WESS graduate currently studying civil engineering at Fanshawe College. The Warden welcomed the guests. DELEGATION The County's Town Crier, Dave Phillips, presented the 2011 Town Crier's Annual Report. Moved by Councillor Marr Seconded by Councillor Mennill THAT the report titled "Town Crier's Annual Report" dated November 13, 2012 be received and filed; and, THAT a letter of support be provided by County Council for the Town Crier to attend the world competition. - Carried. PRESENTATION The Economic Development Tourism Coordinator presented the recently awarded International Economic Development Council trophy for the Elgin Arts Trail Discovery Guide; and copies of the Elgin County Heritage Guides. County Council 2 November 27, 2012 Moved by Councillor McIntyre Seconded by Councillor Wiehle THAT the verbal report on the Elgin Arts Trail Discovery Guide award be received and filed. - Carried. Moved by Councillor Marr Seconded by Councillor Jenkins THAT we do now move into Committee Of The Whole Council. - Carried. REPORTS Quarterly Information Report — Contract Awards June 1, 2012 to September 30, 2012 — Purchasing Coordinator The coordinator presented the report outlining contracts awarded from June 1, 2012 to September 30, 2012. Moved by Councillor Ens Seconded by Councillor McWilliam THAT the report titled "Quarterly Information Report — Contract Awards June 1, 2012 to September 30, 2012" dated November 1, 2012 be received and filed, - Carried. Budget Comparison - October 2012 — Director of Financial Services The director presented the report outlining financial highlights and a favourable year -to -date performance of $1 million. Moved by Councillor McWilliam Seconded by Councillor Marr THAT the report titled "Budget Comparison — October 2012" dated November 30, 2012 be received and filed. - Carried. Interactive Realtor Mapping Program — Marketing & Communications Coordinator The coordinator presented the report about the benefits of an interactive mapping computer program. Moved by Councillor Couckuyt Seconded by Councillor Mennill THAT GiantGoat Web Development be retained to create an interactive realtor mapping program for integration into the land and space section of the economic development website; and, THAT $12,600 for this project be found through efficiencies in the economic development department budget. - Carried. Schedule of Council Meetings for 2013 — Administrative Services Coordinator The coordinator presented the proposed schedule of meetings for 2013. County Council Moved by Councillor Marr Seconded by Councillor McWilliam 3 November 27, 2012 THAT the report titled "Schedule of Meetings for 2013" dated November 16, 2012 be adopted. - Carried. Township of Southwold Shedden Library Committee — Director of Communit & Cultural Services The director presented an update on the activities of the library committee. Councillors McIntyre and Mennill thanked the county staff for their work. Moved by Councillor Wiehle Seconded by Councillor Ens THAT the report titled "Township of Southwold Shedden Library Committee" dated November 5, 2012 be received and filed; and, THAT the report be forwarded to Southwold Township Council as well as the Shedden Library Committee. - Carried. Land Ambulance Emergency Medical Services: Go Forward Position — Director of Engineering Services The director presented the report regarding a Request for Proposals for delivery of land ambulance emergency services in Elgin County and St. Thomas. Closed Meeting Item Moved by Councillor Jenkins Seconded by Councillor McIntyre THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Section 240.2 (d); labour relations or employee negotiations regarding contract negotiations — EMS Proposal. - Carried. Moved by Councillor Mennill Seconded by Councillor McWilliam THAT we do now rise without reporting. - Carried. Moved by Councillor Mennill Seconded by Councillor Wiehle THAT the County of Elgin advertise a Request for Proposal for the provision of land ambulance services for the County and City of St. Thomas; and, THAT staff report to Council the results of the Request for Proposal by April 2013. - Carried. Federal Infrastructure Plan Recommendations — Deputy Director of Engineering Services The director presented the report on the province's request for municipalities to support the province's list of recommendations for the federal program. County Council 5 November 27, 2012 6. Hon. Dwight Duncan, Deputy Premier, Minister of Finance with an update on the review of the Ontario Municipal Partnership Fund and program allocations for 2013. 7. J. W. Tiernay, Executive Director, Ontario Good Roads Association (OGRA), with information regarding the changes to the OGRA Constitution. Moved by Councillor Jenkins Seconded by Councillor Marr THAT correspondence Items #1 - 7 be received and filed. - Carried. DELEGATIONS Laura Woermke, Executive Director, St. Thomas -Elgin Public Art Centre, presented the centre's 2012 annual report. Councillor Jenkins, the council representative on the Centre's board, expressed his appreciation for the opportunity to serve on the board. Moved by Councillor Jenkins Seconded by Councillor McIntyre THAT the 2012 Annual Report of the St. Thomas -Elgin Public Art Centre be received and filed. - Carried. Stan Lidster, Member, Elgin County Land Division Committee, presented the committee's 2012 Land Division annual report. He updated the total number from 92 approved applications to 104. Moved by Councillor Marr Seconded by Councillor McIntyre THAT the report titled "Land Division Committee Report 2012" dated November 27, 2012 be received and filed. - Carried. OTHER BUSINESS Statements /Inquiries by Members Warden Walters reported on the recent joint committee meeting with the County and City of St. Thomas regarding the St. Thomas Elgin General) Hospital. A letter has been sent to the hospital and foundation, among others, requesting additional information regarding the request for a donation to the hospital's capital campaign of $4.5 million. The committee is set to meet again on December 5, 2012. Warden Walters thanked and expressed his appreciation to council and staff for support in his role as warden this year. Notice of Motion - None Matters of Urgency - None Budget Challenges for 2013 — Chief Administrative Officer & Director of Financial Services The Chief Administrative Officer and director presented the PowerPoint on the financial challenges facing the County for 2013. It was agreed that council review the budget and council's goals at a time set aside for this purpose on January 8, 2013. Moved by Councillor Mennill Seconded by Councillor McWilliam THAT the PowerPoint titled "Budget Challenges for 2013" be received and filed. - Carried. County Council 6 November 27, 2012 Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Marr Seconded by Councillor McIntyre THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY -LAW Moved by Councillor Ens Seconded by Councillor Jenkins THAT By -Law No. 12 -31 "Being a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the November 27, 2012 Meeting" be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor Wiehle Seconded by Councillor McIntyre THAT we do now adjourn at 12:05 p.m. and meet again on December 11, 2012 at the County Administration Building Council Chambers at 7:00 p.m. - Carried. cDonalc Chief Administrative Officer. Cameron McWilliam, 2013 Warden.