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December 20, 2012
MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING DECEMBER 20, 2012 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING ------------------------------------------------------------------------------------------------------------ DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al — A28) `November 8, 2012 Council *November 15, 2012 Public Meeting — Draft Port Glasgow Secondary Plan *November 22, 2012 Council *November 22, 2012 Public Meeting — Zoning Amendment (Van Raes) *November 22, 2012 Public Meeting — Zoning Amendment (de Wit/Schaeken) *November 22, 2012 Public Meeting — Zoning Amendment (lu) BUSINESS ARISING FROM MINUTES DELEGATIONS 1:30 p.m. Court of Revision — McEachren Drain 1:45 p.m. Consideration Meeting — Crandall Drain 2:00 p.m. Committee of Adjustment— 22764 Gray Line (Miller) (B1 & C9a) 2:15 p.m. Veronica Kunkel re: Krzyworaczka proposed severance (24665 Pioneer Line) 2:30 p.m. Entergus — plans for the utility corridor December 20/12... .......Page 2 REPORTS (C1-C9) 1. ROADS a) *Monthly Report b) *Road Side Tree Removal Policy c) *Tree Planting Policy d) *Report re: Municipal Infrastructure Investment Initiative Capital Program -- Expression of Interest 2. RECREATION/EMERGENCY MANAGEMENT a) *Monthly Report b) *Report re: West Lorne Complex c) *Report re: Emergency Management d) *Report re: Annual Compliance e) *Report re: Generator Estimate 3. BUILDING a) *Monthly Report for October 2012 4. WATER a) *Monthly Report 5. BY-LAW ENFORCEMENT a) *Monthly Report 6. DRAINS a) Drainage Apportionment — Wright Drain (Van Raes) b) Drainage Apportionment — Ross Drain (deWit/Schaeken) 7. WEST ELGIN PRIMARY SYSTEM December 20/12...... ....Page 3 8. ADMINISTRATION a) *Report re: Integrated Accessibility Standard Regulation b) *Report re: Employee Workplace Emergency Response Policy c) *WESA — 2012 Fall Monitoring Report d) *WESA — West Elgin 2012 Waste Audit Report e) *Report re: Municipal Website f) *Report re: Noise By-law g) *Report re: Asset Management Plan h) *Report re: Chief Building Official i) *Report re: 2013 Budget Schedule j) *Report re: Update on Planning k) *Report re: Unemployment Insurance Premiums 1) *Report re: Rooftop Solar Request— Alex Fleming m) *Report re: Change of Legal Firm 9. PLANNING a) *Report re: Application for Minor Variance (Miller) ACCOUNTS CORRESPONDENCE (D1 --- D25) COUNCIL CONSIDERATION RECOMMENDED: 1 .* Intec Clean Energy — Notice of Final Public Meeting; 2.* Heritage Homes Community Hub — letter requesting designation of hub as a Municipal Capital Facility; 3.* Ontario Clean Water Agency — information regarding agreement; 4.* Elgin County — Alan Smith — letter regarding Economic Development Strategic Plan 2013-2016; December 20/12... .......Page 4 5.* Ontario Trillium Foundation Announcement and ICE Business Graduation Ceremony; RECOMMENDED TO ACCEPT & FILE: 6. AMO • Ontario Releases First Ever Immigration Strategy; • Watch File — November 8, 2012; 0 2013 OMPF Allocations Announced; • Watch File — November 15, 2012; • Ontario Launches Municipal Infrastructure Strategy, Phase 2 - $51 million for Municipal Infrastructure; • Watch File — November 22, 2012; • Watch File - November 29, 2012; • AMO Report to Members — Highlights of the November, 2012 Board Meeting; • Watch File — December 6, 2012; • Provincial Auditor's 2012 Report — Key Municipal Interest in OPP recommendations; 7. Ontario Good Roads Association — Municipal Delegation Request Form; 8. Ombudsman --Annual Report on Investigations of Closed Municipal Meetings; 9. Elgin County - New Elgin Heritage Guide; 10. Ministry of Infrastructure — letter regarding update on Ontario's Municipal Infrastructure Strategy; 11. Ministry of Finance — letter regarding update on Ontario Municipal Partnership Fund; 12. Hydro One — Ontario's new energy requirements under the Green Energy Act; 13. Ministry of Citizenship and Immigration - nomination for 2013 Volunteer Service Awards, 14. Ontario Good Roads Members — Constitutional Amendment; 15. MPAC — Update on work at the Municipal Property Assessment Corporation; 16. Lower Thames Valley Conservation Area —Announces New General Manager/Secretary-Treasurer; 17. Elgin County Land Division Committee — Notice of Decision —Application E 40112 (Okolisan); 18. Elgin County Land Division Committee— Notice of Decision —Application E 94/12 ( Soos) 19. Elgin County Land Division Committee— Notice of Decision —Application E 95/12 (Begin) 20. Elgin County Land Division Committee — Notice of Decision —Application E 96/12 (De Wit/ Schaeken) December 20112... .......Page 5 21. Elgin County Land Division Committee — Notice of Decision -- Application E 96/12 (De Wit/ Schaeken) 22. Elgin County Land Division Committee -- Notice of Decision — Application # 97112 (Dieker); 23. Elgin County Land Division Committee — Notice of Decision --Application E100/12 (Ripley); 24. Elgin Group Police Services Board — minutes of meeting held on September 19, 2012. 25. Ministry of Citizenship and Immigration — Nominations for Ontario Medal for Young Volunteers BY-LAWS: By-law No. 2012-79 Zoning Amendment (deWit/Schaeken) By-law No. 2012-84 Amending By-Law Talbot Line Drain Construction By-law No. 2012-85 Adopt policy for Christmas Office Hours (HR-1.'11) By-law No. 2012-86 Authorize Wastewater Services Agreement with OCWA By-law No. 2012-87 Fees & Charges —Arena By-law No. 2012-88 Amend Noise By-law No. 2004-77 By-law No. 2012-89 Adopt policy — Integrated Accessibility Standards — Accessibility Policy By-law No. 2012-90 Adopt policy — Emergency Workplace Response for Employees with Disabilities By-law No. 2012-91 Borrowing By-law No. 2012-92 Debenture MINUTES (E1) *West Elgin Arena Board — October 9, 2012 NOTICE OF MOTION (F1) OTHER BUSINESS (G1-G2) 1. Council announcements 2. Closed session — personal matters about an identifiable individual * Information enclosed December 20112... .......Page 6 CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS: January 8, 2013 Tri County Management Committee Special Meeting January 10, 2013 Council January 24, 2013 Council January 29, 2013 Tri County Management Committee January 31, 2013 Public Meeting — Update on Port Glasgow Secondary Plan, Rodney Legion, 7:00 p.m. Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS NOVEMBER 8, 2012 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Norm Miller(arrived at 91:40 a.m.), Dug Aldred, Richard Leatham STAFF PRESENT: Scott Gawley Administrator/Treasurer Norma Bryant Clerk Paul Van Vaerenbergh Road Superintendent Jeff Slater Recreation Superintendent Chad Yokom Water Department DECLARATION OF PECUNIARY INTEREST: Councillor Aldred will be sitting as a ratepayer for the McEachren Drain Branches consideration meeting. SUBJECT: ADOPTION OF AGENDA RES. NO. 1 Moved by Leatham Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin approves the agenda for November 8, 2012 as printed and circulated with the following addition: • By-law No. 2012-76—McEachren Drain Branches (first and second reading only) DISPOSITION: Carried SUBJECT: MINUTES RES. NO. 2 Moved by Bodnar Seconded by Leatham RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated: September 27, 2012 Council September 28, 2012 Public Meeting —Zoning Amendment (Perovich) October 11, 2012 Council October 19, 2012 Emergency Council meeting October 25, 2012 Council DISPOSITION: Carried November 8/12...Pg 2 of 8 SUBJECT: ROAD DEPARTMENT REPORT RES. NO. 3 Moved by Aldred Seconded by Bodnar RESOLVED that the October 2012 Roads Report be received. DISPOSITION: Carried SUBJECT: WINTER CONTROL RES. NO. 4 Moved by Leatham Seconded by Aldred RESOLVED that the report from, the Road Superintendent re: Winter control—hours of operation be received; AND that Council authorize the change in night shift as a trial for 2012- 2013 winter season; AND that the Road Superintendent report back at the end of the winter season on the effectiveness of this change. DISPOSITION: Carried SUBJECT: QUEEN STREET CONSTRUCTION The Road Superintendent reported that the road is still under construction. The works completed were a patch job to repair the edge issue. This road is serviced well in the winter and any icy patches will be looked after. SUBJECT: RECREATION DEPARTMENT REPORT RES. NO. 5 Moved by Aldred Seconded by Bodnar RESOLVED that the Recreation Report dated November 8, 2012 be received. DISPOSITION: Carried SUBJECT: FLOOR SCRUBBER PURCHASE Council reviewed the report from the Recreation Superintendent noting that this scrubber was the cheapest when one was purchased three years ago for the arena and the same price has been submitted. RES. NO. 6 Moved by Leatham Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of Holland Cleaning Solutions Ltd. in the amount of$5,220.00 plus taxes for an Advance Adfinity 20ST—20" scrubber. DISPOSITION: Carried SUBJECT: GENERATOR INVESTIGATION RES. NO. 7 Moved by Leatham Seconded by Aldred RESOLVED that the report from the Community Emergency Management Coordinator re: Generator Investigation be received; AND that Council approves the investigation on the supply and installation of an appropriately sized generator for the West Elgin Recreation Centre, DISPOSITION: Carried V3 November 8112...Pg 3 of 8 SUBJECT: WATER DEPARTMENT REPORT RES. NO. 8 Moved by Leatham Seconded by Bodnar RESOLVED that the October 2012 Water Department Report be received. DISPOSITION: Carried SUBJECT: MOE DRINKING WATER SYSTEM INSPECTION REPORT RES. NO. 9 Moved by Bodnar Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin receives the Ministry of Environment Drinking Water System Inspection Report dated February 1, 2012, DISPOSITION: Carried SUBJECT: THIRD QUARTER FINANCIAL REPORT RES. NO. 10 Moved by Leatham Seconded by Aldred RESOLVED that the report from the Administrator/Treasurer re: Third Quarter Financial be received. DISPOSITION: Carried SUBJECT: BY-LAW ENFORCEMENT REPORT RES. NO. 11 Moved by Aldred Seconded by Bodnar RESOLVED that the By-law Enforcement Report for October 2012 be received. DISPOSITION: Carried SUBJECT: CHRISTMAS OFFICE HOURS RES. NO, 12 Moved by Bodnar Seconded by Aldred RESOLVED that the report from the Clerk re: Christmas Office Hours be received; AND that Council approves Policy HR-1.11. DISPOSITION: Carried SUBJECT: CHIEF BUILDING OFFICIAL RES. NO. 13 Moved by Leatham Seconded by Aldred RESOLVED that the report from the Administrator/Treasurer re: Chief Building Official be received; AND that Council accepts with regret the retirement of Lome McLeod as Chief Building Official; AND FURTHER that the Administrator/Treasurer bring a report back to Council at the December 20, 2012 meeting with options for a Chief Building Official for the Municipal of West Elgin; AND FURTHER that a letter be sent to Lorne for appreciation of his over 30 years of service to the municipality. DISPOSITION: Carried A-4 November 8112...Pg 4 of 8 SUBJECT: HOUSEHOLD HAZARDOUS WASTE DAY RES. NO. 14 Moved by Bodnar Seconded by Aldred RESOLVED that the report from the Clerk re: Household Hazardous Waste Day be received. DISPOSITION: Carried SUBJECT: ACCOUNTS RES. NO. 15 Moved by Bodnar Seconded by Aldred RESOLVED that the Mayor and Administrator/Treasurer are hereby authorized to sign Payment Voucher#11 amounting to$641,058.95 in settlement of General, Road, Water and Arena Accounts (including cheques#12812-12863). DISPOSITION: Carried SUBJECT: CORRESPONDENCE 1. Frank& Irene Sura-letter regarding Havens Lake Road Instruction: File 2. SCOR- letter of appreciation Instruction: File 3. Canada Post-fee for community mail boxes in new developments Instruction: File 4. West Lincoln-request for support of a resolution regarding Industrial Wind Turbines studies impacting livestock, agricultural industries, water sources and ground fault issues Instruction: RES. NO. 16 Moved by Bodnar Seconded by Aldred RESOLVED that Council of the Municipality of West Elgin is in support of a resolution put forth by the Township of West Lincoln requesting a moratorium on industrial wind turbines until studies regarding impacts on livestock, agricultural industry, water sources, ground fault issues are undertaken. DISPOSITION: Carried 5. West Lincoln-request for support of a resolution regarding industrial Wind Turbines studies until Health Canada study completed Instruction: RES. NO. 17 Moved by Leatham Seconded by Aldred RESOLVED that Council of the Municipality of West Elgin is in support of a resolution put forth by the Township of West Lincoln requesting a moratorium on industrial turbines until the Health Canada Study is completed and recommendations implemented; AND further that the contractual obligations to all applicants with a FIT contract but no REA approval be released. DISPOSITION: Carried A-5 November 8112...Pg 5 of 8 6. West Lincoln— request for support of a resolution requesting for expansion of scope of Health Canada Study relating to Wind Turbines Instruction: RES. NO. 18 Moved by Bodnar Seconded by Aldred RESOLVED that Council of the Municipality of West Elgin is in support of a resolution put forth by the Township of West Lincoln requesting for an expansion of scope of the Heath Canada Study relating to wind turbines. DISPOSITION: Carried 7. AMO • Watch File—October 11, 2012; • Post Traumatic Stress Bill must serve employees and taxpayers; • Policy Updates-Local Food Act may create additional municipal reporting requirements; • Watch File—October 18, 2012; • The Navigation Protection Act—Welcomed Changes; • The Commission for the Review of Social Assistance in Ontario releases its report"Brighter Prospects: Transforming Social Assistance in Ontario." • Watch File—October 25, 2012; • Watch File—November 1, 2012 Instruction: File 8. Elgin County—Conference Series: Growing Your Agribusiness Instruction: File 9. Ministry of Citizenship& Immigration—nominations for.tune Callwood Outstanding Achievement Award for Voluntarism in Ontario Instruction: File RES. NO. 19 Moved by Aldred Seconded by Bodnar RESOLVED that the correspondence be dealt with as per the instructions of Council as noted. DISPOSITION: Carried SUBJECT: BY-LAW NO. 2012-75—SITE PLAN AGREEMENT— RODNEY BUILDING AND METAL PRODUCTS RES. NO. 20 Moved by Leatham Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-Law to authorize the execution of an agreement between the Municipality of West Elgin and 1574288 Ontario Inc. and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 21 Moved by Aldred Seconded by Leatham RESOLVED that a By-law to authorize the execution of an agreement between the Municipality of West Elgin and 1574288 Ontario Inc. be now read a third time and finally passed, signed, sealed and numbered By-law Number 2012-75—Site Plan Agreement - Rodney Building and Metal Products DISPOSITION: Carried November 8112...Pg 6 of 8 SUBJECT: MINUTES RES. N0, 22 Moved by Aldred Seconded by Bodnar RESOLVED that the minutes of the following committee meetings be received: Tri County Management Committee—July 31, 2012 West Elgin Recreation Committee—September 18, 2012 DISPOSITION: Carried SUBJECT: NOTICE OF MOTION—RECONSTRUCTION OF GRAHAM ROAD The Mayor reported that the repaving of Graham Road by the County could happen in the next two to three years. He feels Council should give some thought to the"hump"at the former railway tracks. RES. NO. 23 Moved by Leatham Seconded by Aldred RESOLVED that staff are hereby directed to prepare a report regarding the feasibility of removing the "hump"on Graham Road including impact on infrastructure. DISPOSITION: Carried Councillor Miller arrived SUBJECT: CLOSED SESSION RES. NO. 24 Moved by Aldred Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss litigation or potential litigation (M.A.s.239 (2)(e) DISPOSITION: Carried RES. NO, 25 Moved by Aldred Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried The Mayor reported that direction was given to the municipal solicitor regarding a litigation matter. Councillor Aldred vacated his seat as councillor. SUBJECT: CONSIDERATION MEETING—MCEACHREN DRAIN BRANCHES Also in attendance: John M. Spriet, P.Eng, Dug Aldred RES. NO. 26 Moved by Leatham Seconded by Bodnar RESOLVED that Council consider the Engineer's Report on the McEachren Drain Branches. DISPOSITION: Carried The Clerk reported that correspondence has been received from the Lower Thames Valley Conservation Authority outlining mitigation measures to be taken. A-] November 8/12...Pg 7 of 8 Mr. Spriet gave an overview of the proposed drain construction. RES. NO. 27 Moved by Miller Seconded by Bodnar RESOLVED that the Engineer's Report for the McEachren Drain Branches be accepted and the Clerk is instructed to draw up the necessary by-law. DISPOSITION: Carried Councillor Aldred returned to his seat as councillor. SUBJECT: BY-LAW NO. 2012-76—MCEACHREN DRAIN BRANCHES RES. NO. 28 Moved by Leatham Seconded by Miller RESOLVED that the mover be granted leave to introduce a By-Law to provide for a drainage works in the Municipality of West Elgin, in the County of Elgin to be called and known as the McEachren Drain Branches and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried SUBJECT: PHYSICIAN RECRUITMENT AND RETENTION RES. NO. 29 Moved by Miller Seconded by Aldred RESOLVED that Council set up a"Physician Recruitment and Retention" committee and that Mayor Wiehle, Councillor Leatham and Bill Denning be appointed. DISPOSITION: Carried SUBJECT: WAR OF 1812 COMMEMORATION The Administrator reported that the County has applied for a grant as well. The Mayor noted that the local committee will provide input and install the plaques in their municipalities. RES. NO. 30 Moved by Leatham Seconded by Miller RESOLVED that Council withdraw our application for 1812 Commemoration Fund. DISPOSITION: Carried SUBJECT: COUNCIL ANNOUNCEMENTS Councillor Leatham reported that the Rodney Fire Department attended 10 calls in October. Councillor Miller reported that 82 attended the Old Jail on Halloween Night for treats. Councillor Aldred reported that he had attended the West Lorne Fire Department meeting last night— no issues. The Deputy Mayor reported that Aidborough Public School is going to take a Safe School Community Pledge to end bullying on November 12t" November 8112...Pg 8 of 8 The Mayor reported that the Economic Development Committee draft plan will be presented to Council at the next meeting. SUBJECT: CONFIRMATION BY-LAW RES. NO, 31 Moved by Miller Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on November 8'", 2012 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 32 Moved by Leatham Seconded by Miller RESOLVED that a By-law to confirm the proceedings of the meeting held on November 8'", 2012 be now read a third time and finally passed, signed, sealed and numbered By-law Number 2012-77 —Confirming By- law November 8 2012 DISPOSITION: Carried SUBJECT: ADJOURNMENT RES. NO. 33 Moved by Aldred Seconded by Bodnar RESOLVED that this Regular Meeting of Council shall adjourn at 2:10 p.m. to meet again on November 22"d, 2012. DISPOSITION: Carried These minutes were adopted on the loth day of December, 2012. Mayor Clerk A—q MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING ELGIN INTERNATIONAL CLUB NOVEMBER 15, 2012 MEMBERS PRESENT: Mayor Bernie Wiehie, Deputy Mayor Mary Bodnar Councillors: Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT: Scott Gawley Administrator/Treasurer Norma Bryant Clerk ALSO IN ATTENDANCE: Ted Halwa Planning Consultant Gary Blazak Planning Consultant SUBJECT: DRAFT PORT GLASGOW SECONDARY PLAN Also in attendance: 145 ratepayers The Mayor called the meeting to order at 7:05 p.m. The Mayor noted that the process for a secondary plan was begun in May. Council hosted a public information meeting on May 30th to gather comments from public. Correspondence was also received by Council after that date and forwarded to our consultant team. On August 8th public workshops were held at the Elgin International Club. Numerous comments were received at the meeting and thereafter. All comments have been forwarded to the consultant team and will be included in the final Port Glasgow Secondary Plan document. The interest from the public has been great. The purpose of this public meeting is for Council to hear your comments on the draft Port Glasgow Secondary Plan. Comments will be received by the Clerk until November 30th. After that all comments will be reviewed and incorporated into a report to Council. Council will be holding a special Council meeting at 9:30 a.m. on December 13th to consider the comments received and consider approval of the plan. The Clerk informed those present that notice of this meeting had been given by being published in the Chronicle on October 18th and November 15t. Notice has also been placed on the municipality's website. Mr. Blazak opened his PowerPoint presentation by noting that the purpose of this plan is to guide the development and redevelopment of the settlement area of Port Glasgow. This is a draft for review and discussion. Mr. Blazak reviewed the following slides: • Basic concepts • Figure 2—Site Opportunities • Figure 3 - Site Constraints • Fundamental Issues • Goals & Objectives • Figure 4—Draft Land Use Plan A- lb Nov 15112 ...Pg 2 of 4 Jasper Andersen - Is the proposed greenway on municipal lands? The Planner—Along Grey Line is proposed as a visual buffer to development, could have a sidewalk. East side of Havens Lake Road is not greenway but a protected natural corridor. Jasper Anderson -what about Seaside commercial proposal? The Planner—none is proposed on east side of Havens Lake Road,this is a municipal plan not Seaside plan. Surplus lands—west side promenade probably public and private lands, east side trail is on public lands. Pam Piccinato-The land was donated to the municipality to provide public access. There are three pockets that could be used. Seaside is proposing a wider road, sidewalks which are providing access. The Planner—the promenade will be a public facility. Access to the lake, parks is the purpose of Havens Lake Road. The promenade is an enhancement. Real Bougie-What is proposed population? Where is access? What about traffic at Talbot Line? The Planner—proposed population is 700-1000, Seaside is proposing 715. The access will be the same as now via Furnival Road and Havens Lake Road. Street lights are based on number of vehicles and provincial design. Robert White-Who is paying for promenade? The Planner—It will be a combination of public and private monies. Maintenance will be municipal responsibility. Brenda Schnekenburger-Are we building another Rodney here, what is area of Rodney? The Mayor noted that the development is more concentrated than Rodney. Jillian Sheety- Seaside is proposing 320 homes. Will they commit to use local trades? What tax rate will be applied? $1.2 million tax revenue seems unrealistic Teresa McDonald -Vistas will bring people from London. Bob Adamson -What is definition of medium density housing? The Planner—townhouses, low rise apartment buildings. Heather Bell-Where is commercial at bottom of hill? What about drainage there? Is the mixed use and commercial tied together? The Planner—Strip between the commercial block and Havens Lake Road is where open drain is. The mixed use area needs to be refined and then will be close to the commercial block. This will be the central focus. Don Ciparis - How will public 1 private work? The Planner—Particulars will be spelled out in the subdivision agreement. Ed Markham -What are criteria for vistas and promenade? The Planner— Promenade to provide opportunity for safe movement through Port Glasgow. The vistas were chosen by field research to capitalize on exiting vistas and create new ones. Carla Ross -Where is parking? What about sewage? The Planner— Parking for new development will be on their property. Port Glasgow Yacht Club has presented a new parking plan. There may be on-street parking along Havens Lake Road. New development requires a private communal sewage system, It is built and paid for by developer. Nov 15112 ...Pg 3 of 4 Mary Jocius -Will Seaside use this plan? The Planner—These plans if approved will guide future development. They could be approved through a Minister's modification to Official plan as there is an appeal to the Ontario Municipal Board. This plan could replace the existing policy on Port Glasgow if municipality, the province and Seaside agree. Or, if Seaside doesn't agree to plan and the municipality wants this plan, the approval would be by an Amendment to the Official Plan which would be approved by the province. Seaside could appeal this amendment. Bob Adamson -We cannot afford to lose this project. Pam Piccinato- Now ratepayers have to pay for everything? The Planner—All new roads, facilities will be negotiated through the agreement with the municipality. Wendle Dupuis-This is no different from building anywhere else. A sidewalk can be built by developer and the municipality would maintain. Louis Arvai-Will the municipality go ahead with improvements to lakefront and marina without this development? Heather Bell - Marina should not expand onto municipal land. Jesper Andersen-What is going to happen to the surplus lands on west side of Havens Lake Road? The Planner—would be part of promenade and accommodate the proposed architectural attraction. Terry Eckersley- Please provide update version of plan on website. Ric Crandall-What is estimated cost of promenade? The Planner—Costs will be determined when designs are decided, finalized through subdivision process. Pam Piccinato -Who is playing for Yacht Club plans? Dredging? Diane Slaats-Who asked for secondary plan? Did Seaside participate? The Mayor— Requirement for secondary plan was through a modification to the Official Plan which Council agreed to. The Planner—Seaside is a major stakeholder and their plans as well as Yacht Club and Lakewood were presented. Randy Reiss-What is status of surplus lands? The Planner— East side stays with municipality, on west side most will be part of promenade. Robert While-What about parking on Havens Lake Road for boats and trailers? The Planner—Boats and trailers will be parked on marina land not on Havens Lake Road. All members of Council thanked those in attendance for their interest in this plan. The Mayor asked that comments be sent to the Clerk by November 301h. Council will be hold a special meeting on December 13th to discuss the input received and consider approving the secondary plan. Nov 15112 ...Pg 4 of 4 The meeting adjourned at 9:00 p.m. These minutes were adopted on the 201"day of December, 2012. Mayor Clerk x-13 MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL_CHAMBERS NOVEMBER 22, 2012 MEMBERS PRESENT: Mayor Bernie Wiehle Councillors: Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT: Scott Gawley AdministratorlTreasurer Norma Bryant Clerk ALSO IN ATTENDANCE Ted Halwa Planning Consultant DECLARATION OF PECUNIARY INTEREST: None SUBJECT: ADOPTION OF AGENDA RES. NO. 1 Moved by Leatham Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin approves the agenda for November 22, 2012 as printed and circulated with the following additions: • By-law No. 2012-81 _Authorize signing of documents relating to purchase of lands from James Edwin Crane DISPOSITION: Carried Council recessed to hold three public meetings relating to zoning amendment applications and resumed their meeting thereafter. SUBJECT: ZONING BY-LAW AMENDMENT—LOT B, CONCESSION 10 (VANRAES) RES. NO. 2 Moved by Aldred Seconded by Miller RESOLVED that the report from Community Planners re: Amendment to Zoning By-law—20222 Thomson Line (Van Raes) be received. DISPOSITION: Carried SUBJECT: ZONING BY-LAW AMENDMENT—LOT 14, CONCESSION 12 (DEWIT 1 SCHAEKEN) RES. NO. 3 Moved by Miller Seconded by Leatham RESOLVED that the report from Community Planners re: Amendment to Zoning By-law—24249 Silver Clay Line (De Wit 1 Schaeken) be received. DISPOSITION: Carried November 22112...Pg 2 of 10 SUBJECT: ZONING BY-LAW AMENDMENT—233-235 MUNROE STREET (IU) RES. NO. 4 Moved by Aldred Seconded by Miller RESOLVED that the report from Community Planners re: Amendment to Zoning By-law—233 and 235 Munroe Street(lu) be received; AND that the removal of the"H"symbol be contingent upon the submission of elevation drawings of the proposed additions and a drainage plan to the satisfaction of the municipality. DISPOSITION: Carried SUBJECT: SITE PLAN AGREEMENT—263 GRAHAM ROAD (K & M PETRO SERVICES) RES. NO. 5 Moved by Aldred Seconded by Miller RESOLVED that the report from Community Planners re: 263 Graham Road (K& M Petro Services) be received; AND that the installation of curb be deferred until Graham Road is being reconstructed; AND the issue of the U-Haul zoning be deferred until the new zoning by- law is presented. DISPOSITION: Carried SUBJECT: DRAFT PROVINCIAL POLICY STATEMENT RES. NO. 6 Moved by Miller Seconded by Leatham RESOLVED that the report from Community Planners re: Provincial Policy Statement 2005—5 Year Review be received; AND that Community Planners be authorized to submit the comments to the Ministry of Municipal Affairs and Housing on behalf of the Municipality of West Elgin/ DISPOSITION: Carried SUBJECT: DRAFT STREETSCAPE PLAN RES. NO. 7 Moved by Aldred Seconded by Miller RESOLVED that the Draft Streetscape Master Plan be received. DISPOSITION: Carried SUBJECT: TRAILS RES.NO, 8 Moved by Leatham Seconded by Miller RESOLVED that the report from the Clerk re: Trails be received. DISPOSITION: Carried SUBJECT: FLUSHING OF WATER DISTRIBUTION SYSTEM RES. NO. 9 Moved by Aldred Seconded by Miller RESOLVED that the report from the Administrator/Treasurer re: Flushing of Water Distribution System be received; November 22112...Pg 3 of 10 RES. NO. 9 cont'd AND THAT Premier Quality Genetic be charged a base rate for 28 m3 of $1.35 per m3 + $18.50 and the remaining monthly water useage be billed at the cost of water treatment (present rate$0.73 per m3). DISPOSITION: Carried SUBJECT: PORT GLASGOW TRAILER PARK PHASE 1 —REPAIR& ENHANCEMENT RES. NO. 10 Moved by Leatham Seconded by Aldred RESOLVED that the report from the AdministratorfFreasurer re: Port Glasgow Trailer Park Phase 1 —Repair& Enhancement be received; AND THAT Art Boos send the Scope of Reconstruction Requirements of the Phase 1 bed to All Season Excavating; AND FURTHER THAT the quote for expansion of the bed area be presented for reconsideration by Council. DISPOSITION: Carried DELEGATION: ECONOMIC DEVELOPMENT COMMITTEE—2013-2016 STRATEGIC PLAN Also in attendance: Marilyn Crewe, Nancy Kopriva, Bill Denning Ms. Kopriva presented a PowerPoint presentation outlining the process undertaken to develop the strategic plan. Six tools were reviewed: 1. economic and community profile 2. human resources 3. business assistance 4, marketing strategy 5. community ambassadors 6, senior's housing The Mayor noted that the next steps includes report from our Planner, input from the County of Elgin, staff input, consideration of continuation of committee and its membership. The Mayor thanked the committee members. RES. NO. 11 Moved by Aldred Seconded by Miller RESOLVED that the Economic Development Strategic Plan 2013-2016 be received. DISPOSITION: Carried The Planner left the meeting. SUBJECT: NEW TRI COUNTY MANAGEMENT AGREEMENT Council reviewed correspondence addressed to Mayor Reycraft from the Ministry of Environment regarding Standard of Care. A number of points were reviewed that could be included in a letter of response to the Tri County Committee. • ownership or joint board. If Joint Board, ownership and liability may remain with West Elgin. Legal opinion should be requested by Tri County Management Committee. • representation on Board is based on consumption -what if a municipality wants to get water from another source? Should the representation be reduced? November 22112...Pg 4 of 10 • Amount of water from Elgin Area System—emergency only? • Daily consumption should be included in the agreement to conform with our license • Line loss calculation for West Lorne needs to be visited • Borrowing capacity based on a separate corporation or West Elgin? • Alternate representative—non political also? A draft letter to be prepared for the December 131h Special Council meeting for review as a submission to the Tri County Management Committee. SUBJECT: CORRESPONDENCE: 1. Elgin County Land Division Committee—Application for Consent E40/12 (Okolisan) Instruction: RES. NO. 12 Moved by Leatham Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application 40112 as amended and applied for by Kenneth and Bonnie Okolisan and John Steve Okollsan; In accordance with Section 6.2.7 of the Municipality of West Elgin Official Plan, Council supports application E40/12 as amended. AND that the Elgin County Land Division Committee be advised that the lots be registered in accordance with the information provided by the applicant's solicitor. DISPOSITION: Carried 2. Elgin County Land Division Committee—Application for Consent E94/12 (Sons) Instruction: RES. NO. 13 Moved by Leatham Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application 94112 applied for by Peter& Kathleen Soos. In accordance with Section 6.2.9 (surplus farm dwellings)of the Municipality of West Elgin Official Plan, Council supports application E94/12 subject to the following conditions: 1. Subject to rezoning. 2. Subject to apportionment of Municipal Drainage assessments 3. Subject to drainage outlet&drainage agreement, if required 4. Subject to requirements of the Municipal Road Department regarding access and/or drainage. 5. Subject to no further residential development on the retained agricultural portion. 6. Subject to water and/or sewer connection fees, if applicable 7. That the owner has the necessary review and assessment conducted on the existing sewage disposal system to confirm its adequacy and/or necessary replacement. S. Two copies of the registered reference plan, together with a copy of the said plan showing the locations and dimensions of all buildings and structures, are submitted to the satisfaction of the municipality 9. Taxes to be paid in full. AND FURTHER to ensure that the surplus dwelling provisions are being met and the severed lands are being sold to a bonafide farmer, the Elgin November 22112...Pg 5 of 10 RES, NO. 13 cont'd County Land Division Committee be requested to include the following condition to which the LDC would certify is satisfied; • That the lands being conveyed be transferred in title to Anna and Henricus Dieker. DISPOSITION: Carried 3. Elgin County Land Division Committee—Application for Consent E95/12 (Begin) Instruction: RES. NO. 14 Moved by Miller Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application 95112 applied for by Gaston and Louise Begin. In accordance with Section 10.4.3 of the Municipality of West Elgin Official Plan, Council supports application E95/12 subject to the following conditions: 1. Subject to rezoning, 2. Subject to apportionment of Municipal Drainage assessments 3. Subject to drainage outlet&drainage agreement, if required 4. Subject to requirements of the Municipal Road Department regarding access and/or drainage. 5. Subject to water and/or sewer connection fees, if applicable 6. Two copies of the registered reference plan are submitted to the satisfaction of the municipality 7. Taxes to be paid in full. AND FURTHER to ensure that the Elgin County Land Division Committee be requested to include the following condition to which the LDC would certify is satisfied; • That the lands being conveyed are merged in the same name and title as the lands to which they are being added; • That Section 50(3) of the Planning Act, R.S.0. 9990, as amended, shall apply to any future transactions or conveyances on the subject lands. DISPOSITION: Carried 4. Elgin County Land Division Committee—Application for Consent E97/12 (De Wit 1 Schaeken) Instruction: RES, NO. 15 Moved by Aldred Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application 96112 applied for by Leo De Wit and Anneke Schaeken. In accordance with Section 6.2.9 (surplus farm dwellings) of the Municipality of West Elgin Official Plan, Council supports application E96/12 subject to the following conditions: 1, Subject to rezoning. 2. Subject to apportionment of Municipal Drainage assessments 3. Subject to drainage outlet&drainage agreement, if required 4. Subject to requirements of the Municipal Road Department regarding access and/or drainage. 5. Subject to no further residential development on the retained agricultural portion. 6. Subject to water and/or sewer connection fees, if applicable November 22/12...Pg 6 of 10 RES, NO. 15 cont'd 7. That the owner has the necessary review and assessment conducted on the existing sewage disposal system to confirm its adequacy and/or necessary replacement. 8. Two copies of the registered reference plan, together with a copy of the said plan showing the locations and dimensions of all buildings and structures, are submitted to the satisfaction of the municipality 9. Taxes to be paid in full. DISPOSITION: Carried 5. Elgin County Land Division Committee—Application for Consent E97/12 (Dieker) Instruction: RES. NO. 16 Moved by Leatham Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application 97/12 applied for by Henk and Ans Dieker. In accordance with Section 6.2.9(surplus farm dwellings) of the Municipality of West Elgin Official Plan, Council supports application E97/12 subject to the following conditions: 1. Subject to rezoning. 2. Subject to apportionment of Municipal Drainage assessments 3. Subject to drainage outlet&drainage agreement, if required 4. Subject to requirements of the Municipal Road Department regarding access and/or drainage. 5. Subject to no further residential development on the retained agricultural portion. 6. Subject to water and/or sewer connection fees, if applicable 7. That the owner has the necessary review and assessment conducted on the existing sewage disposal system to confirm its adequacy and/or necessary replacement. 8. Two copies of the registered reference plan, together with a copy of the said plan showing the locations and dimensions of all buildings and structures, are submitted to the satisfaction of the municipality 9. Taxes to be paid in full. DISPOSITION: Carried 6. Elgin County Land Division Committee—Application for Consent E100/12 (Ripley) Instruction: RES. NO. 17 Moved by Aldred Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application 100/12 applied for by Jack Ripley. In accordance with Section 6.4.3 of the Municipality of West Elgin Official Plan, Council supports application E100/12 subject to the following conditions: 1. Subject to rezoning. 2. Subject to apportionment of Municipal Drainage assessments 3. Subject to drainage outlet&drainage agreement, if required 4. Subject to requirements of the Municipal Road Department regarding access and/or drainage. 5. Subject to water connection fees. A -1q November 22112...Pg 7 of 10 RES. NO. 17 cont'd 6. Subject to the submission of an engineering report by the applicant demonstrating the feasibility of servicing the proposed building lots with on-site sanitary waste disposal systems and those matters related to making connections to the municipal water supply system. 7. Subject to confirmation that the sanitary sewer system for the retained lot is located entirely on the retained lot, to the satisfaction of the municipality. 8. Subject to payment of cash-in-lieu of a land dedication for park purposes in the amount to be determined by the municipality. 9. Two copies of the registered reference plan, together with a copy of the said plan showing the locations and dimensions of all buildings and structures, are submitted to the satisfaction of the municipality 10. Taxes to be paid in full. DISPOSITION: Carried 7. West Elgin Citizens' Group for Rural Education--wrap up Instruction: No objections to proposal 8. Robert Woolsey—request amendment to noise by-law Instruction: Clerk to investigate what other municipalities do. RES. NO. 18 Moved by Leatham Seconded by Miller RESOLVED that the correspondence be dealt with as per the instructions of Council as noted. DISPOSITION: Carried SUBJECT: BY-LAW NO. 2012-78—ZONING AMENDMENT(VAN RAES) RES. NO. 19 Moved by Miller Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-law to amend Township of Aldborough Zoning By-law No. 90-50, to change the zoning of lands in Part of Lot B, Concession 10, from the Agricultural(Al) Zone to the Special Agricultural (A2)Zone and to the 'site-specific' Agricultural (A1-88)Zone, and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 20 Moved by Leatham Seconded by Miller RESOLVED that a by-law to amend The Township of Aldborough Zoning By-law No. 90-50 to change the zoning of lands in Part of Lot B, Concession 10, from the Agricultural (Al) Zone to Special Agricultural (A2) Zone and to the'site-specific' Agricultural (A1-88)Zone, shall now be read a third time and finally passed, signed, sealed and numbered By-law Number 2012-78—Zone Amendment—Van Raes DISPOSITION: Carried �0 November 22/12...Pg 8 of 10 SUBJECT: BY-LAW NO. 2012-80—ZONING AMENDMENT(IU) RES. NO, 21 Moved by Miller Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-law to amend Village of Rodney Zoning By-law No. 89-10, to change the zoning of lands being Lot 4 though Lot 7, Registered Plan 105 from the Residential First Density(R1)Zone and Institutional (I)Zone to the'site- specific' Residential First Density—Holding (R1-6-H)Zone, and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 22 Moved by Leatham Seconded by Miller RESOLVED that a by-law to amend Village of Rodney Zoning By-law No. 89-10 to change the zoning of lands being Lot 4 though Lot 7, Registered RES. N0. 21 cont'd Plan 105 from the Residential First Density(R1) Zone and Institutional (1) Zone to the 'site-specific' Residential First Density—Holding (R1-6-H)Zone, shall now be read a third time and finally passed, signed, sealed and numbered By-law Number 2012-80—Zone Amendment —Simon lu DISPOSITION: Carried SUBJECT: BY-LAW NO. 2012-81 —PURCHASE OF LANDS (CRANE) RES. NO. 23 Moved by Aldred Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-Law to authorize signing of documents for the purchase of lands from James Edwin Crane and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 24 Moved by Miller Seconded by Aldred RESOLVED that a By-law to authorize the signing of documents for the purchase of lands from James Edwin Crane be now read a third time and finally passed, signed, sealed and numbered By-law Number 2012-81 — purchase of lands (Crane) DISPOSITION: Carried SUBJECT: WESTERN ELGIN ELEMENTARY ACCOMODATION REVIEW RES. N0. 25 Moved by Miller Seconded by Leatham RESOLVED that the Report of the Western Elgin Elementary Accommodation Review Committee dated November 12, 2012 be received. DISPOSITION: Carried .A-al November 22/12...Pg 9 of 10 SUBJECT: ACCOUNTS RES. NO. 26 Moved by Aldred Seconded by Miller RESOLVED that the Mayor and Administrator/Treasurer are hereby authorized to sign Payment Voucher#11A amounting to$303,701.09 in settlement of General, Road, Water and Arena Accounts (including cheques#12864-12954). DISPOSITION: Carried SUBJECT: CLOSED SESSION RES. NO, 27 Moved by Leatham Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: • Personal matters about an identifiable individual (M.A, s239(2)(c) • Litigation or potential litigation (M.A. s.239(2)(e) DISPOSPITION: Carried RES. NO. 28 Moved by Aldred Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried The Mayor reported that Council had received a report about a litigation matter, a by-law enforcement matter and correspondence from our solicitor. SUBJECT: CONFIRMATION BY-LAW RES, NO, 29 Moved by Miller Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting of Council held on November 22"d, 2012 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 30 Moved by Aldred Seconded by Leatham RESOLVED that a By-law to confirm the proceedings of the meeting of Council held on November 22nd, 2012 be now read a third time and finally passed, signed, sealed and numbered By-law Number 2012-82— Confirming By-law November 22 2012 DISPOSITION: Carried SUBJECT: ADJOURNMENT RES. NO. 31 Moved by Aldred Seconded by Miller RESOLVED that this Regular Meeting of Council shall adjourn at 3:35 p.m. to meet again for a Special Council meeting on December 131', 2012. DISPOSITION: Carried A-At ' November 22112...Pg 10 of 10 These minutes were adopted on the 20th day of December, 2012, MAYOR CLERK MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL_CHAMBERS NOVEMBER 22, 2012 MEMBERS PRESENT: Mayor Bernie Wiehle Councillors: Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT: Scott Gawley AdministratorlTreasurer Norma Bryant Clerk ALSO IN ATTENDANCE Ted Halwa Planning Consultant SUBJECT: REZONING—PART LOT B, CONCESSION 10 NORMA VAN RAES (A. SACHER, AGENT) The Mayor called the meeting to order at 9:30 a.m.. The Clerk informed those present that notice of this meeting had been given under Section 34(12) of the Planning Act first class mail to all assessed owners within 150 metres of the subject property as well as provincial agencies and ministries as prescribed by regulation. Correspondence was received from the Lower Thames Valley Conservation Authority which indicated no objection. The proposed amendment would change the zoning of the lands lying on the north side of Thomson Line east of McPherson Road from the Agricultural (Al)Zone to the Special Agricultural (A2)Zone and to a 'site-specific'Agricultural (A1-#)Zone. The amendment would also fulfill a condition imposed by the County of Elgin Land Division Committee in granting Application for Consent E64112 to dispose the surplus farm dwelling situated on the lands. The lands proposed to be rezoned Special Agricultural (A2) comprise an area of 7,750 square metres (1.9 acres), a frontage of 62 metres (203 ft) and a depth of 125 metres (410 ft). The parcel is occupied by a single unit dwelling (erected 2007), two sheds and a garage. No change in use is proposed. The lot would satisfy the minimum lot area, maximum lot area and minimum lot frontage requirements (4,000 sq. m, 1.0 ha and 50 m respectively)of the A2 zone. All other requirements are capable of being satisfied. Permitted uses of the A2 zone include a single unit detached dwelling, bed and breakfast establishment, home occupation and an agricultural use and an accessory use. The lands proposed to be rezoned 'site-specific'Agricultural (A1-#) comprise an area of 39.7 hectares (98.1 ac), a frontage of 614 metres (2,015 ft) and a depth of 590 metres (1,936 ft). The parcel is without buildings or structures and has been cleared for agricultural purposes with the exception of a small woodlot located in the westerly portion of the farm. No change in use is proposed. The lot would satisfy the minimum lot area and lot frontage requirements (19 ha and 150 m respectively) of the Al zone. The November 22112...Pg 2 of 2 site-specific' (i.e. Al-#) zoning would prohibit a dwelling on the lands as stipulated by the PPS and the Municipality of West Elgin Official Plan. The subject lands are designated 'Agricultural' in the Municipality of West Elgin Official Plan. SUBJECT: ADJOURNMENT RE& NO. 1 Moved by Aldred Seconded by Leatham RESOLVED that the public meeting concerning a proposed Zoning By-law Amendment for lands located at part of Lot B, Concession 10 (Van Raes) be adjourned. DISPOSITION: Carried These minutes were adopted on this 20h day of December, 2012. MAYOR CLERK Aa.5 MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL_CHAMBERS NOVEMBER 22, 2012 MEMBERS PRESENT: Mayor Bernie Wiehie Councillors: Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT: Scott Gawley AdministratorlTreasurer Norma Bryant Clerk ALSO IN ATTENDANCE Ted Halwa Planning Consultant SUBJECT: REZONING—PART LOT 14, CONCESSION 12 (DE WIT 1 SCHAEKEN) Also in attendance: Leo deWit, Anneke Schaeken The Mayor called the meeting to order at 9:30 a.m.. The Clerk informed those present that notice of this meeting had been given under Section 34(12) of the Planning Act first class mail to all assessed owners within 150 metres of the subject property as well as provincial agencies and ministries as prescribed by regulation. Correspondence was received from the Lower Thames Valley Conservation Authority which indicated no objection. The proposed amendment would change the zoning of the lands lying on the south side of Silver Ciay Line east of Kerr Road, being part of Lot 14, Concession XII, from the Agricultural (Al)Zone to the Special Agricultural (A2) Zone and to a 'site-specific' Agricultural (A1-#) Zone. The amendment would also fulfill a condition imposed by the County of Elgin Land Division Committee in granting (pending)Application for Consent E96/12 to dispose the surplus farm dwelling situated on the lands. A previous Application for Consent E63112 was withdrawn and the boundaries of the proposed lot re-configured to ensure the existing sanitary waste disposal system is wholly contained within the boundaries of the new lot. The lands proposed to be rezoned Special Agricultural (A2)comprise an area of 4,743 square metres (1.2 acres), a frontage of 102 metres (335 ft) and a depth of 46.5 metres (153 ft). The parcel is occupied by a single unit dwelling (erected circa 1975) and a storage shed. No change in use is proposed. The lot would satisfy the minimum lot area, maximum lot area and minimum lot frontage requirements (4,000 sq. m, 1.0 ha and 50 m respectively) of the A2 zone. All other requirements are capable of being satisfied. Permitted uses of the A2 zone include a single unit detached dwelling, bed and breakfast establishment, home occupation and an agricultural use and an accessory use. November 22112...Pg 2 of 2 The lands proposed to be rezoned 'site-specific' Agricultural (A1-#) comprise an area of 18.9 hectares (46.8 ac), a frontage of 100 metres (328 ft) and a depth of 780 metres (2,558 ft). The parcel is without buildings or structures and has been cleared for agricultural purposes with the exception of a small woodlot located in the southerly portion of the farm. No change in use is proposed. The `site-specific' (i.e. Al-#)zoning would prohibit a dwelling on the lands as stipulated by the PPS and the Municipality of West Elgin Official Plan. In addition, it would permit the creation of a lot having less than the minimum lot area and lot frontage requirements (19 ha and 150 m respectively) of the Al zone. The subject lands are designated 'Agricultural' in the Municipality of West Elgin Official Plan. SUBJECT: ADJOURNMENT RES. N0. 1 Moved by Miller Seconded by Leatham RESOLVED that the public meeting concerning a proposed Zoning By-law Amendment for lands located at part of Lot 14, Concession 12 (deWit 1 Schaeken) be adjourned. DISPOSITION: Carried These minutes were adopted on this 20"day of December, 2012. MAYOR CLERK MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS NOVEMBER 22, 2012 MEMBERS PRESENT: Mayor Bernie Wiehle Councillors: Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT: Scott Gawley Administrator/Treasurer !Norma Bryant Clerk ALSO IN ATTENDANCE Ted Halwa Planning Consultant SUBJECT: REZONING—233—235 MUNROE STREET, RODNEY (SIMON&JODY IU) Also in attendance: Simon &Jodi lu, Bob Coles The Mayor called the meeting to order at 9:30 a.m.. The Clerk informed those present that notice of this meeting had been given under Section 34(12) of the Planning Act first class mail to all assessed owners within 150 metres of the subject property as well as provincial agencies and ministries as prescribed by regulation. Correspondence was received from the Lower Thames Valley Conservation Authority which indicated no objection. The proposed amendment would change the zoning of lands lying on the east side of Munroe Street south of Queen Street in the Village of Rodney(see attached key map), comprising part of Lot 4 through Lot 7 inclusive, Registered Plan 105, from the Residential First Density(R1) Zone and the Institutional (1)Zone to the'site-specific'Residential First Density(R1-#)Zone. The applicant is requesting the re-zoning to permit the conversion of a former church that is situated on the southerly part of the lot to residential purposes.A consent(Application E18110) previously granted by the County of Elgin Land Division Committee on July 22, 2010 to sever the subject lands into two lots has since been abandoned. The lands proposed to be re-zoned to 'site-specific' Residential First Density(i.e. R1-#) comprise an area of 1,706.5 square metres (0.4 acres), a frontage of 43.8 metres(144 ft)and a depth of 40.3 metres (132 ft). The southerly portion of the parcel is occupied by the former St. Andrew's Presbyterian Church (233 Munroe Street)which, until 2009, had functioned as a place of worship since about 1877. The use of the church as a place of worship has officially ceased and the building lies vacant.The owner intends to convert the church to be used exclusively for residential purposes. The northerly portion of the parcel (235 Munroe Street)is occupied by an older single unit dwelling which formerly served as the"manse"for the aforementioned church The permitted uses of the Residential First Density(R1)Zone are restricted to a single unit detached dwelling, home occupation and an accessory use. The lot would satisfy the minimum lot area and minimum lot frontage requirements(580 sq. m. and 18 m respectively) of the R1 zone,A'site-specific' Residential First Density(R1-#)zoning is proposed to include a dwelling (being the converted church)as a permitted use,to permit a maximum of two dwellings on a lot, ! 1 ` November 22112...Pg 2 of 2 and permit a reduction in rear yard depth to facilitate an addition to the rear portion of the former church building. The subject lands are designated 'Residential'in the West Elgin Official Plan. The proposed amendment is considered to be in conformity with the Plan. Dr. lu reported that as the manse property was small, they decided to keep as one. There are issues with pests in the walls in the rear part of the church, walls must be torn down. They want to incorporate a garage in the renovations. IF there is a drainage problem, they will consult with the experts. Mr. Coles reported that the church building goes right to the lot line. A new drain should have been run down Munroe Street when Queen Street was rebuilt. It needs 2 feet of fill on the back of the lot. He wants to see the written report on the drainage. SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Aldred Seconded by Miller RESOLVED that the public meeting concerning a proposed Zoning By-law Amendment for lands located at 233-235 Munroe Street (lu) be adjourned. DISROSITION: Carried These minutes were adopted on this 20'day of December, 2012. MAYOR CLERK MUNICIPALITY OF WEST ELGIN 8- 1 NOTICE OF PUBLIC HEARING APPLICATION FOR MINOR VARIANCE Norman A. Miller-A-2/2012 22764 Grey Line - former Township of Aldborough DATE/TIME: 2:00 p.m. Thursday, December 20"', 2012 LOCATION: West Elgin Municipal Building -22413 Hoskins Line - north of the Village of Rodney PURPOSE: To permit an exiting building to be used for the purposes of a shelter for temporary farm help engaged in forestry work. The subject lands are situated on the north side of Gray Line west of Mistele Road being part of Lot 9, Concession XII1 (refer attached key map). The lands have an area of 20.2 hectares (50 acres), a depth of 729 metres (2,390 ft) and a frontage of 284.3 metres (933 ft) on Gray Line. The parcel is occupied four small buildings situated near the rear of the parcel and is otherwise extensively forested. The owner purchased the lands in 1992. The lands are zoned Agricultural (A1) in the Township of Aldborough Zoning By-law. Permitted uses include an agricultural use, forestry use, secondary farm occupation, single unit detached dwelling, home occupation, riding school and accessory living quarters for seasonal farm help. The four buildings comprise, as described by the owner: a) a shed (circa 2008) used for the storage of agricultural/forestry/silvaculture equipment; b) a building (circa 1993) used for the storage of agricultural/forestry/silvaculture tools and equipment and as a weather shelter for people engaged in work related to the uses on the property; C) a wood constructed building (circa 2009) used as to accommodate seasonal workers; d) a building (circa 1993) used as an outhouse. The owner is seeking permission to legally use the 6.1 m x 6.1 m (20 ft x 20 ft) wood constructed building described in part c) above for the purposes of a shelter for temporary farm help engaged in forestry. Relief is required insofar as accessory living quarters are permitted only in cases for seasonal farm help accessory to an agricultural use. In this instance, the accessory living quarters would be accessory to a "forestry use" and, therefore, are not permitted as-of- right. The variance, if granted, would be subject to such conditions as the Committee of Adjustment deems necessary or reasonable in the circumstances. The subject lands are designated `Agricultural' in the West Elgin Official Plan. The granting of minor variances is permitted in accordance with Section 10.5.7 of the Official Plan. THIS IS A PUBLIC HEARING and you may appear before the Committee at that time, however, if you, a notified party, do not attend the hearing, the Committee can proceed in your absence and you are not entitled to any further notice of proceedings. WRITTEN COMMENTS may be submitted to the Secretary-Treasurer prior to the hearing. Requests for copies of the decision of the Committee of Adjustment or notice of adjournment of hearing, if any, must be in writing and addressed to the Secretary- Treasurer. ADDITIONAL INFORMATION relating to this application is available between 9:00 a.m. and 4:00 p.m. at the Municipal Building(519) 785-0550 or from the Municipal Planner, Mr. Ted Halwa, at(519) 953-1028(London, Ontario). DATED AT RODNEY this P day of December, 2012. _Axll� ✓ Municipality of West Elgin Norma Bryant 22413 Hoskins Line Secretary-Treasurer P.O. Box 490 Committee of Adjustment Rodney, Ontario NOL 2CO Telephone: (519) 785-0560 Fax: (519) 785-0644 Email: nbryant @westelgin.net APPLICATION FOR A MINOR VARIANCE: A-212012 Norman A. Miller Municipality of 22764 Grey Line (Aldborough) WEST ELGIN Part of Lot 9, Concession XI I I Municipality of West Elgin KEY MAP Plo ERLI 0< ZONING X Al AGRICi z LR LAKESHORE RESIDENTIAL D CHY LINE: 0 A j ¢ CARROL LINE 15 B C CRINAN LINE j I UA STALKER LINE 0 PHOTO:PAST ELGIN MAPPING SERVICES NOT TO SCALE ARGYLE LINE i 17 18 19 20 21 22 23 GORE 24 Y Z HWY 401 QUEENS LINE 19 20 21 22 ;23 24 9 10 11 1 12 13 14 15 16 :17 18 West Lorne 'IONEER LINE 77 IARSH LINE 7 77 7 6 g OMSON LINE GRAY�L[ 0 -- 777-z 310 155 0 310 Metres ER CLAY LINE i� Ic co New' w p SuhjectLands X11 'h Eagle Glas 1xilt Port Glasgow GRAY LINE LAKE ERIE 1 L9 ,�'S2tO We < 16 Oa Oo Fj] STORAGE SHED(BUILT C.2008) Qa- CA IF 5-1` F2] STORAGE SHED(BUILT C. 1993) SEASONAL SHELTER{BUILT C. 2009) 1:100,000 0 COmmu-*i SUBJECTLANDS OUTHOUSE(BUILT C. 1993) 1 Metres ,Piarners Inc 0 1,250 2,500 3.750 5,000 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: PAUL VAN VAERENBERGH C.R.S.I. DATE: DECEMBER 20, 2012 SUBJECT: ROADS REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for November, 2012- BACKGROUND: 1. Tree trimming and removals were carried out in both villages as well as on Marsh Line. 2. Roadside cutting of shrubs, bushes and trees encroaching onto the roadways using the tractor and arm mower was begun and will be ongoing. 3. "A" gravel resurfacing has completed the 2012 tender as well as using the recycled concrete gravel that was made from the large pile of concrete that has accumulated at the Kearns over the last 10 years. 4. Gravel roads were graded and pot holes were patched throughout the Municipality. 5. Much time and effort was spent exploring the foundation the at the West Elgin Community Complex, although some repairs were made to alleviate the water problems, no concrete solution was found. DISCUSSION: Future work will include the following 1. More dead and dying trees to be removed. 2. Revamping of material storage in the roads garage. 3. Continue our anti snow program. Respectfully Submitted, Reviewed by: 91 Paul Van Vaerenbergh colt Gawley, C.G.A. Roads Superintendent Administrator/Treasurer MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Roads Index No. RD-1.1 Section: Trees Effective Date: Dec. 20112 Subject: ROAD SIDE TREE REMOVAL Revision Date: Page: 1 of 1 1 PURPOSE: 1.01 It is the desire of the Municipality to have road side trees that are healthy and attractive in the proper locations. Any tree that is on Municipal property whether the tree is planted by the Municipality, private citizens, or naturally occurring is owned by the Municipality and therefore is the responsibility of the Municipality. 2 POLICY: 2.01 The Road Superintendent, Roads Foreman and staff during the summer growing season will look for and identify trees that may be in need of trimming or removal. Citizens are encouraged to report any tree that may be a problem. 2.02 A professional Arborist will at times be consulted to assess trees needing trimming or removal. 2.03 If any action is required, the Road Superintendent will notify the adjacent property owner prior to action being taken when possible. Communication with adjacent landowners is to be documented. 2.04 Disputes with the adjacent land owner regarding the recommendations of the Arborist, shall be brought to Council for resolution. Council decisions are final. 2.05 Along county roads, Elgin County is the "owner". Elgin County will identify and advise on any tree that may need trimming or removal. Elgin County decisions are final. 2.06 Any action on trees that have been identified as"heritage trees" are assessed and consultation shall take place with the Heritage Tree Committee if removal is required. 2.07 Any firewood is offered first to the adjacent land owner; then to requests from ratepayers in the community; last to Municipal employees. When required wood will be delivered by Municipal staff. 2.08 Any wood that is "lumber grade" is sold; monies received will be used to purchase new trees. 2.09 If any tree is causing damage to private property but is otherwise healthy the affected land owner must contact the Road Superintendent. If the tree must be removed the Road Superintendent will engage the Municipality's Arborist to remove the tree at the owner's expense. A new tree is to be planted on the landowner's property at their expense. 3 ADMINISTRATION: 3.01 The Road Superintendent shall ensure this policy is followed. 4 ATTACHMENTS: 4.01 None Council authorization: MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Roads Index No, RD-1.2 Section: Trees Effective Date: Dec. 20112 Subject: TREE PLANTING Revision Date: Page: 1 of 2 1 PURPOSE: 1.01 It is the desire of the Municipality to have road side trees that are healthy and attractive in the proper locations. This policy is intended to assist in determining where roadside trees can be planted. 2 POLICY: 2.01 The Municipality will endeavor to plant 10 trees along municipal roads each year. Five in the villages of Rodney and West Lorne and 5 in the former Township of Aldborough. 2.02 Species of trees to be planted should be"Native"to the area and Carolinian species. Tree species should be suitable for the location. For specific species, see Attachment A. 2.03 If a tree has been removed and the location is deemed suitable then a new tree is to be planted. If the road side area is not suitable then the adjacent land owner is encouraged to plant the replacement tree on their property. 2.04 Criteria for determining locations are: (a) Distance to Municipal and public utilities, water, hydro, natural gas, etc. (b) Distance to road and sidewalks, bridges and culverts (c) Distance to private and public buildings (d) Adjacent landowner input (e) Habitat—soil type, soil moisture, etc. 3 ADMINISTRATION : 3.01 The Road Superintendent shall ensure that this policy is followed. 4 ATTACHMENTS: 4.01 Attachment A—Tree Species Council authorization: MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Roads Index No. RD-1.2 Section: Trees Effective Date: Dec. 20112 Subject: TREE PLANTING Revision Date: Pa e: 2 of 2 ATTACHMENT"A" TREE SEPCIES Tree Species Suitable for Roads and Parks Small Deciduous: Eastern Redbud —Cercis canadensis Flowering Dogwood —Cornus florida Sassafras—Sassafras alidum Large Deciduous: Sugar Maple—Acer saccharum Red Birch— Betula nigra Kentucky Coffee Tree—Gymnociadus dioicus Tulip Tree— Liriodendron tulipifera Sycamore— Plantanus occicentalis Black Cherry— Prunus serotina White Oak—Quercus alba Sourgum— Nyssa sylatica Tree Species Suitable for Roads Evergreen: Easter Red Cedar—Juniperus virginiana Small Deciduous: Sevice Berry—Amelanchier arborea Red Maple—Acer rubrum Ohio Buckeye—Aesculus glabra Large Deciduous: Shagbark Hickory—Carya ovata Northern Catalpa—Catalpa speciosa Hackberry—Celtis occidentalis American Beech— Fergus grandfolia Black Walnut—Juglans nigra American Basswood —Tilia americans Oaks Quercus Bur- macrocarpa Chinquapin- muehlenbergii Pin- palustris Northern Red- rubra (Q. borealis) Shumard- shumardii Black- velutina t� OF U '9mr CL The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: December 20, 2012 SUBJECT: Municipal Infrastructure Investment Initiative Capital Program -- Expression of Interest. RECOMMENDATION: That Council supports the application for the Municipal Infrastructure Investment Initiative Capital Program — Expression of Interest for the Queens Line hard surface rehabilitation project. INTRODUCTION: On November 15, 2012 the Minister of Infrastructure and Transportation and the Municipal of Municipal Affairs and Housing announced the second phase of Municipal Infrastructure Strategy, making available $51 million for critical infrastructure needs in municipalities. Application must be submitted by January 9, 2013 and demonstrate how the proposed project fits within a comprehensive asset management plan. The funding covers high priority road, bridge, water and wastewater projects. The share of funding available for projects is flexible and is up to 90% of the cost of the project or $2million, whichever is lower. The municipality must submit an Expression of Interest along with a declaration stating the municipality has a comprehensive asset management plan or is committed to developing on by December 31 , 2013 to the Ontario Ministry of Agricultural, Food and Rural Affairs Rural Programs Branch. An expression of Interest will be pre-screened by OMAFRA and will be evaluated on whether they have a comprehensive asset management plan, there's evidence the project will address an immediate health or safety problem and the fiscal circumstances of the municipality. DISCUSSION: An approach how the Municipality of West Elgin will complete the Asset Management Plan is included in a separate report in this agenda. As this is a requirement for the project to be considered for Capital Infrastructure Funding. A review to determine the highest priority project that meets the most critical needs to the Municipality was completed by the Administrator/Treasurer and the Department Superintendent. The resurfacing of Queens Street was determined to the greatest need based on safety concerns based on the following: • The life of a road is affected by the number of vehicles and the weight of the vehicles using the road • The average annual daily traffic volumes (AADT) used to justify paving generally range from 1,000 to 2000 vehicles. • The traffic counts show that from 2006 to 2012 the AADT of Queens tine averaged 1,284 and based on local knowledge a significant number of these vehicles are large trucks and during planting and harvesting seasons a large number of agricultVral equipment use this section of road. • Queens Line is presently a high float surface treatment road and the AADT shows the recommended surface treatment to be asphalt. • Queens Line is a surfaced treated road and has been for 25 years, its 7 year schedule of single surface treatment is already a year over due and a single surface treatment applied now would deteriorate much sooner then its 7 year expected lifespan. To apply a single surface treatment at the present time would not be the best economical use of funds based on the traffic demands. • Emergency Detour Route (EDR) during a closure of highway 401 involves a significant percentage of large trucks trying to use this road. • As part of preserving the valuable asset of Queens Line, major maintenance was completed with paving the road's edge in 2012. • A safety concern about the uneven pavement with this repair and warning signs have been posted until repaving can be completed in 2013. • At the present the road bed is good condition. • Total cost of the Project is $390,000. The recommended approach from a safety and economic management of this important capital asset of the municipality is a single (2") lift of Asphalt versus a single surface treatment. It is also recommended that we apply for 213 funding as the municipality was forecasting $125,000 to surface treat this section of road. Respectfully Submitted, Scott 6awley Paul Van Vaerenbergh Administrator/Treasurer Public Works Supt. Page ] of 2 Scott Gawley From: comm unicate @a mo.on.ca Sent: November-16-12 11:45 AM To: sgawley @westeigin.net Subject. AMO Breaking News - Municipal Infrastructure Strategy - Phase 2 TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL November 16, 2012 Ontario Launches Municipal Infrastructure Strategy, Phase 2 - $51 million for Municipal Infrastructure On Thursday November 15, 2012 the Minister of Infrastructure and Transportation and the Minister of Municipal Affairs and Housing,the Honourable Bob Chiarelli, announced the second phase of the Municipal Infrastructure Strategy. Phase two of the Strategy makes available $51 million for critical infrastructure needs in municipalities. Ontario municipalities are eligible to apply by January 9, 2013 for a portion of the $51 million for critical road, bridge, water and wastewater projects. All applications must demonstrate how the proposed project fits within a comprehensive asset management plan. The funding announcement complements Phase One of the Municipal Infrastructure Strategy launched in August. Phase One invited applications from small, rural and northern municipalities for support for asset management planning. Ontario has made comprehensive asset management plans a requirement for all Broader Public Sector organizations seeking provincial funding for infrastructure projects. To ensure that all municipalities would be able to complete these and access funding, AMO advocated for asset management funding for municipalities that have capacity issues in completing these plans and funding to ensure that critical repairs and projects could be undertaken in the absence of major federal and provincial funding programs. AMO is pleased that the Ontario Government has responded. AMO will continue to advocate for sustained provincial and federal funding for municipal infrastructure priorities. For more information, please go to the Ministry of Infrastructure web site, http,//www.moi.gov.on.ca/en/i ndex.asp. AMO Contact: Craig Reid, Senior Policy Advisor, email: creidCcD-amo.on.ca (416) 971- 9856 ext. 334 PLEASE NOTE AMO Breaking News will be broadcast to the member municipality's council, administrator and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required. We have decided to not add other Queen's Park Office: Constituency Office: Room 444,I_egisfative Suidng 750 Talbot St,Suite 201,West Wing Jeff Queen's Park St.Thomas,Ontario IJ5P 1 E2 ®4©� 9 Toronto,Ontario MMA8 TeL(519)631-0666 Ontario Elgin-Middlesex-London Tel.(416)325-3965 Toll Free 1-8C0.265-7638 ASSEMBLY Fax:(416)325-3988 Fax(519)631-9478 E-mail:jeff.yurek@pc.ola.org E-mail:jeff.yurekco@pc.ofa.org November 23, 2012 i ' t i Mr. Scott Gawley -'L =. 22413 Hoskins Line, PO Box 490 Rodney, ON, NOL 2CO Dear Scott, As you may have heard, the Ministry of Infrastructure has earmarked $51 million for priority infrastructure projects as part of their Municipal Infrastructure Investment Initiative (MIII) Capital Program. The deadline for municipalities to submit a pre-screening application is January 9, 2013. I am writing you to provide some information on the program. This funding covers high priority road, bridge, water, and wastewater projects. The share of funding available for projects is flexible and is up to 90% of the cost of the project or $2 million, whichever is lower. The project must be a critical priority and constitute a renewal, rehabilitation, or replacement project. A comprehensive asset management plan prepared in accordance to Ministry specifications is one of the best ways to communicate a project's priority status. The Municipality must also demonstrate that other funding option such as debt, user fees, area rates, Infrastructure Ontario services, or federal government support have been explored. To apply, a municipality must submit an Expression of Interest along with a declaration stating the municipality has a comprehensive asset management plan or is committed to developing one by December 31, 2013 to the Ontario Ministry of Agriculture, Food, and Rural Affairs Rural Programs Branch. An Expression of Interest can be submitted for pre-screening by email to MIII@ontario.ca or mail to: Municipal Infrastructure Investment Initiative Secretariat clo Rural Programs Branch Ontario Ministry of Agriculture, Food and Rural Affairs 1 Stone Rd West, 4th Floor Guelph ON NI G 4Y2 OMAFRA will pre-screen Expressions of Interest and notify applicants of next steps. Included with this letter is a hard copy of the Expression of Interest. Applicants will be evaluated on whether they have a comprehensive asset management plan, there's evidence the project will address an immediate health or safety problem, and the fiscal circumstances of the municipality. Feel free to contact my office should you have any additional questions. Sincerely, Jeff Yurek, MPP Elgin-Middlesex-London r"y,- , Ministry of ®mare® n Infrastructure Mui cipal Infrastructure Investment Initiative Capital Program — Expression ®f Interest On August 16, 2012, the Province of Ontario launched the Municipal Infrastructure Investment Initiative (Mill)as part of the Municipal Infrastructure Strategy.Through the MITI Capital Program, up to$51 million will be made available to address necessary road, bridge,water and wastewater projects identified as top priorities through comprehensive asset management plans. Funding will be targeted to municipalities and Local Services Boards(LSBs)that are unable to pay for proposed projects without provincial assistance. Ontario municipalities and LSBs that own roads and/or bridges and/or water systems and/or wastewater systems are eligible. In addition, municipalities that have not done so already must submit their 2011 Financial Information Return to the Ministry of Municipal Affairs and Mousing by January 9, 2013. The Mill Capital Program includes both a pre-screening and an application process.To begin, municipalities and LSBs may submit this Expression of Interest form for pre-screening. Completed expression of interest forms must be submitted by 5 p.m. EST on January 9,2013. Municipalities and Local Services Boards that pass the pre-screening process will be given the opportunity to submit a detailed application. For more information, see the Municipal Infrastructure Investment Initiative Capital Program manual and Building Together: Guide for Municipal Asset Management Plans. If submitting this form by email, please save the completed form to your desktop and send as an attachment to miii @ontario.ca If submitting by mail please print the completed form and send to: Municipal Infrastructure Investment Initiative Secretariat c/o Rural Programs Branch Ontario Ministry of Agriculture, f=ood and Rural Affairs 1 Stone Road West,4th Floor Guelph ON N1G 4Y2 http://www,ontario,ca/municipalinfrastructure Please fill in all fields on this form that apply to your municipality or LSB. Section 1 Municipal tylLSB Contact Irifolimatiort. Municipality/LSB Name* Authorized Contact Last Name First Name Middle Initial Position Telephone Number Email Address 'Note if this is a joint project,please include all municipalities and LSBs that are part of the project,but only the contact information for the lead municipality/LSB. Mailing Address Unit Number Street Number Street Name PO Box City/Town Province Postal Code Section 2-Project Information Project Name Project Type(road, bridge,water or wastewater) Project Financial Information Total Project Cost Amount of Provincial Funding Request 0034&(2012111) (D Queen's Printer for Ontario,2012 Disponible an frarFais Page 1 of 4 Section 2-Project Information (Cont'd) List the sources of financing for the project other than the provincial funding requested Funding Source Amount Project Location Unit Number Street Number Street Name PO Box CitylTown Province Postal Code Latitude Longitude Sec#ion 3 /� set Marraerpent Pannin g Please describe your municipality's or LSB's progress to date toward completing a comprehensive asset management plan according to the key elements outlined in Building Together: Guide for Municipal Asset Management Plans.Where possible, please provide supporting documentation. State of local infrastructure Expected levels of service Asset management strategy Financing strategy Please explain in detail your community's workplan for completing a comprehensive asset management plan according to the key elements outlined in Building Together: Guide for Municipal Asset Management Plans. State of local infrastructure Expected levels of service Asset management strategy Financing strategy 0034E(2012111) Page 2 of 4 Section 4—Problem Description The problem description should clearly describe the public health and/or safety problem arising from the current situation and the impact of the problem on the municipality or LSB (e.g., number of people affected) Section 5 Project Description The project description should outline the scope of the project. Section;S Project Rationel.e Please describe how the project would reduce or eliminate the public health and/or safety problem. W_ Section f—` Project Readiness Describe your workplan to complete the project by Dec.31, 2014, including obtaining any necessary approvals(e.g., Environmental Assessment). Section 8-.'Altern8tive options Considered. Please describe other options considered to address the problem. Section 9—Funding Need Explain why your municipality or LSB requires the amount of provincial funding requested above and why it cannot implement the project on its own. 0054E{2012!11) Page 3 of 4 Section 10 Declaration Each Expression of Interest must be accompanied by a declaration. For municipalities,the declaration can be made by a resolution or letter from municipal council. For LSBs, the declaration must be made by resolution from the LSB board. I certify that: the information in the Expression of Interest is factually accurate; and the municipality or LSB has a comprehensive asset management plan that includes all of the information and analysis described in Building Together:Guide for Municipal Asset Management Plans in place; or the municipality or LSB is committed to developing a comprehensive asset management plan that includes all of the information and analysis described in Building Together:Guide for Municipal Asset Management Plans by December 31, 2013. 1 have the authority to bind the municipality/LSB. Full Name(Last name,first name) Position I Date(yyyy/mm/dd) If submitting an electronic copy of the resolution or by-law, please attach this document to the email submitted. !I Sectl4n' �1 Suhmts8s1on Expressions of Interest must be received by 5 p.m. EST on January 9, 2013. Questions?Call 1 888 588-4111 or send an email to miii @ontario.ca. Mailing address: Municipal Infrastructure Investment Initiative Secretariat cto Rural Programs Branch Ontario Ministry of Agriculture, Food and Rural Affairs 1 Stone Rd West,4th Floor Guelph ON N1G 4Y2 5ectlon:12 Documents Suhntilted INith.This Expression of Interest Please outline any files or documents(e.g., asset management plan)you will be submitting along with this Expression of Interest. If you are submitting this form by email,write a description of the file's contents to the left and indicate the file name or hyperlink to the right. Attach all documents to the same email as this form. If you are submitting this form by mail, simply write a description of each document you are submitting along with this Expression of Interest, in the left-hand column. Description of File or Document Attached File Name or Hyperlink 9034E(201 211 1) Page 4 of 4 The Municipality ®f° West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, Recreation Superintendent DATE: December 20 2012 SUBJECT: Monthly Report RECOMMENDATION: Receive and File. INTRODUCTION: Monthly report on the activities of the Recreation Department BACKGROUND: 1. Most of our activities centred around solving the water issues at the West Lorne Complex. 2. The Arena is operating as intended, we are however experiencing a slight decline, or more sporadic use of ice time. Fewer contract rentals but the one night,here and there users are increasing slightly. 3. The West Elgin Recreation Committee held its first annual Turkey Toss just prior to the Santa Claus Parades. The West Lorne TT was not as well attended as the Rodney event. There was a mix up in the advertising for the events, they missed a week. However those that participated seemed to enjoy the experience. 4. The Health and Safety Committee is finally fully equipped with certified members and will be continuing the facility inspections as soon as possible. There is one member of each department certified, and those people will compose the committee. We are currently scheduling training for 2013. DISCUSION: 1. The Recreation Department is looking forward to working with the engineers on the renovation of the Recreation Centre on the CIIF project. 2. The Recreation Committee is hoping to host a Run next year, more details to follow. Respectfully Submitted, Reviewed by: Jeff Slater / c$tt Gawiey C. Recreation Superintendent Administrator/Tr asurer U 1 The Municipality ®Q f West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, Parks and Recreation Superintendent DATE: December 20 2012 SUBJECT: West Lorne Complex RECOMMENDATION: Receive and File. INTRODUCTION: Report on the water incident and investigation into the source of the water in the basement of the West Lorne Complex. BACKGROUND: On or about November 22 2012 a Recreation Staff member was called to the West Lorne Complex to investigate water in the basement. Since that time there has been extensive investigation in to how the drainage system around the Complex functions. The Recreation Superintendent called in a restoration Company to deal with the excessive moisture and the moisture damage on the walls. The most extensive damage has been confined to the mechanical room. Subsequent investigations lead to the involvement of an Industrial Hygienist to complete a Mould Assessment of the basement of the Complex, a copy of which is available for your assessment. The Road Department, aided by the Recreation Department has competed several investigations, attempted repairs and have been unable to rectify the water issues in the basement. The perimeter tile was blocked at the south side of the complex and that has been corrected. After all of the attempted repairs, aided by the Water Departments Camera it was determined that the perimeter drain had no outlet into a main drain. The perimeter tile backs up, and subsequently the water backs up in the drainage tile and enters the basement through a crawl space wall into the mechanical room. The sump pump continues to operate as intended, however we are uncertain at this point whether or not the -2- water from the perimeter tile was ever intended, or has ever reached the perimeter tile. Discussions are ongoing on how to best repair this situation and decisions will be made during the week of December 17 2012 as to best rectify this problem. The Roads Department as well as members of the Recreation Department should be commended for their efforts to rectify the problem in a timely manner. The working conditions were challenging at the very least, and the information available to the staff was incomplete at best. Respectfully Submitted, Reviewed by: A Jeff Slater Parks and Recreation Superintendent Scott Gawley, G.A. Administrator/Treasurer The Municipality ®a f Vest Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Community Emergency Management Coordinator DATE: December 20 2012 SUBJECT: Emergency Management RECOMMENDATION: THAT West Elgin Council enters into an agreement with the City of St.Thomas to access the services provided by the Canadian Red Cross. That the West Elgin Council supports the County of Elgin entering into an agreement with the City of St.Thomas to provide shelter services to the municipalities of the County of Elgin in the event of a declared emergency. INTRODUCTION: As part of the Emergency Management Program for the Municipality of West Elgin and Elgin County the Elgin County Emergency Management Coordinators are establishing an agreement with the Canadian Red Cross Society to provide emergency shelter management services during declared emergencies. DISCUSSION: This program or agreement with Canadian Red Cross Society associated with the Elgin Ontario Works will provide reception centre staff, registration and inquiry services, information services, and emergency lodging services to those requiring shelter. Food and clothing services will be provided by the Salvation Army if required, and Medical and First Aid services will be provided by St.Johns Ambulance all coordinated by the CRCS. The CRCS will also provide shelter inspections to determine suitability of the facilities to be used as shelters as well as training will be provided as per the agreement. Supplies such as cots and blankets will be loaned to affected municipalities by the CRCS. Upon entering into this agreement municipalities will have the ability to acquire supplies from large distributers such as WalMart, Canadian Tire, etc. At significant cost savings. This is due to an agreement that CRCS has in place with distributers to assist in the event of an emergency. Respectfully Submitted, Reviewed by: Jeff Slater Scott Gawley, C.G. . CEMC Administrator Treasurer T4he 1 unrclpality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Stater, CEMC DATE: December 20 2012 SUBJECT: Annual Compliance RECOMMENDATION: Receive and File. INTRODUCTION: Annual Compliance with the Emergency Measures and Civil Protection Act BACKGROUND: The Emergency Management Committee has completed the requirements of the EMCPA and will be sending our compliance for to Emergency Management Ontario. The Emergency Management Committee reviewed our process of assembling and they have discovered some deficiencies and are working to remedy these situations. All in all the Emergency Operations Centre will function as intended, and we do have a plan in place. Upcoming challenges include preparing the secondary Emergency Operations Centre, shelters, and communication with the public, before and during Declared Emergencies. Respectfully Submitted, Reviewed by: Jeff Slater Parks and Recreation Superintendent Scott Gawley, C.G.A. Administrator/Treasurer I he Municipality of° West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Community Emergency Management Coordinator DATE: December 20 2012 SUBJECT: Generator Estimate RECOMMENDATION: THAT Council consider for the 2013 Capital Budget the installation of an appropriate sized Generator for the West Elgin Recreation Center, to act as Evacuation Center for the residents of West Elgin. INTRODUCTION: As part of the Emergency Management Program for the Municipality of West Elgin we are to arrange for Emergency Shelters during storms or warming and cooling centres during prolonged power outages, or extreme weather conditions. DISCUSSION: As directed by Council the cost estimate to supply only for the Generator for the West Elgin Recreation Centre will in the range between twenty five ($ 25,000.00) and thirty thousand ($30,000.00) dollars plus applicable taxes. The cost of installation will be an added cost. The impact of the proposed renovations of the Recreation Centre has been factored into the unit cost. Respectfully Submitted, Reviewed by: Jeff Slater -' ott 4 , C.G.A. Y CEMC Administrator Treasurer The /Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: LORNE MCLEOD, CHIEF BUILDING OFFICIAL DATE: December 20, 2012 SUBJECT; BUILDING REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for October BACKGROUND: No. of Permits Issued for Month of 2012 2011 October SFD New/Additions 2 Units Demolitions Storage New/Additions Buildings Demolitions Garages/ New Car Ports Demolitions Farm New/Additions 4 1 Buildings Demolitions Other New 1 Demolitions Septic Permits 1 4 Estimated Value for Month of October $101,000.00 $346,000.00 Permit Revenue for Month of October $1,555.72 $3,830.72 1/2 No. of Permits issued for year to date 2012 2011 SFD New/Additions 18 23 Units Demolitions 2 Storage New/Additions 3 1 Buildings Demolitions Garages/ New 4 Car Ports Demolitions 2 Farm New/Additions 15 17 Buildings Demolitions 3 1 Other New 8 7 Demolitions Septic Permits 4 12 Estimated Value for Year $1,550,040.00 $2,687,765.00 Permit Revenue for Year $12,258.78 $23,843.36 DISCUSSION: Inspections completed as requested and in accordance with Act. Respectfully Submitted Reviewed by: ,,-(2Wj Lorne McLeod Scott Gawley, C.G.A. Chief Building Official Ad min istrator/Treasurer 212 40- 1 OF l The Municipality aQ f West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: MIKE KALITA, WATER SUPERINTENDENT DATE: DEC.20, 2012 SUBJECT: MONTHLY REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: MONTHLY REPORT FOR DECEMBER 2012 BACKGROUND: 1. A leak on the 8 inch A.C. water main on Pioneer Line was repaired on Dec. 5t". An excavator was hired to do the digging due to the depth and location of the main. The repair went smoothly and there was minimal disruption in service. 2. MEC Tree Service will be removing two or three trees at the Port Glasgow Trailer Park that are in bad shape. A crane will be used to safely remove them at a cost of$1500 per tree. 3. All regulatory water samples and chlorine checks were done with no water quality issues to report. 4. All work orders, locates, and other routine maintenance were completed on time in an orderly fashion. DISCUSSION: 1.Our newest water employee will be taking a one week mandatory training course and writing his Class 1 water distribution exam in January and February of the new year. 2.Weather pending we will replace a broken fire hydrant in West Lorne on Mary Street. 3.Ali fire hydrants will be re-checked and pumped out if needed to avoid any freeze ups inside the barrels. Respectfully Submitted, Reviewed by: Mike Kalita,Water Superintendent Scott Gawley,C. A. Administrator/T easurer C - 50 aF V •V� Q v cP U m 2 Q TRhe Municipality of f West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: NORMA I. BRYANT, CLERK DATE: DECEMBER 20, 2012 SUBJECT: BY-LAW ENFORCEMENT REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for November, 2012 BACKGROUND: File # Nature of Complaint Action Taken Status 11- 206 Building Under investigation OPEN 12- 230 Untidy and COMPLAINT CLOSED 257 Grass COMPLAINT CLOSED 258 Untidy and COMPLAINT CLOSED 259 Untidy and Order issued OPEN 260 Untidy and COMPLAINT CLOSED Respectfully Submitted, Reviewed by: Norma I. Bryant, Ho BA,AMCT Scott Gawl y, C.G.A. Clerk Administrator/Treasurer �. 4F I he Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: NORMA I. BRYANT, CLERK DATE: DECEMBER 20, 2012 SUBJECT: INTEGRATED ACCESSIBILITY STANDARD REGULATION RECOMMENDATION: THAT a by-law to adopt the Integrated Accessibility Standard —Accessibility Plan be brought forward. INTRODUCTION: The Integrated Accessibility Standard Regulation (O. Reg. 191111) requires organizations develop policies related to the implementation of legislated requirements. A multi year accessibility plan is required by January 1, 2014. However, as we are a service provider for a specialized transportation service, there are requirements that must be completed by January 1, 2013. BACKGROUND: Attached is a condensed version of the municipal accessibility requirements and timelines. (Attachment #1) The Integrated Accessibility Standard Regulation (IASR) requires municipalities to develop policies in order to comply with the expanded legislation as outlined in the above noted document. DISCUSSION: The Municipality's Accessibility Standards for Customer Service policy was developed in 2009 and addresses the requirements under the Accessible Customer Service Regulation (O. Reg. 429107) and meets the requirements of the Accessible Customer Service Regulating exclusively. The attached Accessibility Policy (Attachment #2) will act as the main accessibility policy for the municipality. The policy, as attached, incorporates the existing policy and expands on it to ensure compliance with the current legislation. The Policy also includes a section on Specialized Transportation Service to comply with Sections 42 and 43 of the 1ASR. Respectfully Submitted, Reviewed by: cNorma I. B ry ant HOrA � a ott Gawley, C.G.A Clerk Administrator/Tre urer Attachments Attachment #1 — Municipal Accessibility Requirements Attachment #2 — Accessibility Policy Municipal Accessibility Requirements Integrated Accessibility Regulation (O. Reg 191/11) TWE SINES Requirement Large BPS Smali BPS Y January 1, 2012 - January , 212 Eiri% ra�ncy and Public Workplace Emergency January 1,2012 January 1, 2012 Information -�� rN� � Plans January 1, 2013 January 1, 2014 i3J��y( 313 � Self-serve Kiosks January 1, 2013 January 1, 2014 xr ? 3anr�ar+ 1, 01 s Public Lbar�es - _ - z _a Trainin January 1, 2014 — — January 1, 2015 anur�'I0 f4 January 1,�2015 Feec�laack Prctess = _ } � r Website January 1, 2014 January 1, 2014 January 1, 2021 January 1, 2021 { Jartu 1 204uay"1, 2015 Recrrtrnenf sx ary _ Employee January 1, 2014 January 1, 2015 Accommodations x}� January 1 2014 January 1. 2015 Return to work Performance Mana ement January 1, 2014 January 1, 2015 x January 1, flh 5 _ Jac ry 1, 20 in- Forri�as and - Comrnuric lion. All information contained in this document is taken from the Ministry of Community and Social Services "A Guide to the Integrated Accessibility Standards Regulation". EMERGENCY AND PUBLIC SAFETY INFORMATION Rsquorement © If an obligated organization prepares emergency procedures, plans or public safety information and makes the information available to the public, the obligated organization shall provide the information in an accessible format or with appropriate communication supports, as soon as practicable, upon request. What is Emergency and Public Safety Information? • Prepared emergency and public safety information refers to the emergency plans and procedures that organizations develop before an emergency occurs. • This may include evacuation procedures and floor plans, information about alarms or information about other incidents that may threaten life, property, operations or the environment. • It does not include real-time emergency or real-time public safety information, e.g., a fire evacuation, or an emergency at a large public gathering. • Note: The Fire Code, a regulation made under the Fire Protection and Prevention Act, requires that evacuation procedures include provisions for people requiring assistance. Definition: "As soon as practicable" means as soon as possible given all of the circumstances after a person with a disability asks for the information in an accessible format or with communication supports. Although organizations are not required to have accessible formats on hand, they should recognize the critical nature of emergency and public safety information. Some people with a disability may need more time to plan for emergency situations; organizations should respond promptly to requests for this type of information. Current Practices for Emergency Plans • Many organizations are legally required to share prepared emergency and public safety information with the public. For example, the Fire Code requires some property owners to post their procedures for fire related emergencies in public places. These procedures are based on the types of buildings and the number of occupants permitted in them. • Many public sector organizations are required, under the Emergency Management and Civil Protection Act, to have publicly shared emergency plans for a variety of events such as outbreaks of influenza and severe weather such as tornadoes and ice storms. In some situations, organizations may not be legally required to share emergency and/or public safety information with the public but may choose to do so. For example, organizations may develop and implement emergency plans for blackouts and share the information with their customers or clients. Others may prepare emergency plans for chemical spills or natural disasters, such as earthquakes or floods. WORKPLACE EMERGENCY INFORMATION Requirement + Every employer shall provide individualized workplace emergency response information to employees who have a disability, if the disability is such that the individualized information is necessary and the employer is aware of the need for accommodation due to the employee's disability. Employers are required to prepare for emergency situations by providing employees with disabilities with individualized workplace emergency response information. This will help employees with disabilities, and the employers that they work for, to prepare for a range of potential emergencies including, but not limited to, the following: • fire • power outages • severe weather • natural disasters • security incidents When to Provide Individual Workplace Emergency Response Information Employers are required to provide individualized workplace emergency response information under the following conditions. • When the employee's disability is such that the information is necessary; and • The employer is aware of the need for accommodation because of the employee's disability. There are several ways that an employer may be made aware of the need to provide individualized workplace emergency response information: p A new employee may have requested accommodations during the recruitment process, For example, an applicant with a learning disability, such as dyslexia, who requires more time to read interview questions. Existing employees tell their employers that they have a disability. For example, an existing employee who develops vision loss and requests screen reader software for his/her computer. ® An existing employee who develops a temporary disability such as a broken leg. Employers are not expected to provide individualized workplace emergency information for employees with disabilities of which they are unaware. In most cases, employees with disabilities will tell their employers that they have a disability that requires accommodation. However, there may be other times where an employer may initiate a dialogue to offer assistance and accommodation to an employee who is clearly unwell or perceived to have a disability. Reviewing Individualized Workplace Emergency Response Information Employers are required to review the individualized workplace emergency response information to make sure it remains effective and up-to-date. Employers must review this information under the following circumstances: • When the employee moves to a different physical location in the organization. • When the employee's overall accommodation needs or plans are reviewed. • When the employer reviews its general emergency response policies. Employers may choose to review the information at other times. For instance, an employer may review the individualized workplace emergency response information if the existing response information was put to the test during an evacuation drill or a real emergency. POLICIES Requirement Every obligated organization shall develop, implement and maintain policies governing how the organization achieves or will achieve accessibility through meeting its requirements referred to in this Regulation. ® Obligated organizations, other than small organizations, shall include a statement of organizational commitment to meet the accessibility needs of persons with disabilities in a timely manner in their policies. Under the Accessibility Standards for Customer Service, organizations are required to use reasonable efforts to make their policies consistent with the following principles: • dignity • independence • integration, except when alternate measures are necessary to meet the needs of people with disabilities • equal opportunity Organizations have the flexibility to create accessibility policies that best fit their existing organizational culture and business practices. They may choose to have one policy or a series of policies on accessibility. They may also choose to integrate the accessibility policy or policies into existing policies. Organizations are only required to develop policies on the requirements that apply to their business. All obligated organizations must develop, implement and maintain their accessibility policies. Policies are living documents and should be reviewed and updated regularly to reflect current practices of the organization. PLANS Requirement Establish, implement, maintain and document a multi-year accessibility plan, which outlines the organization's strategy to prevent and remove barriers and meet its requirements under this Regulation; • post the accessibility plan on their website, if any, and provide the plan in an accessible format upon request; and • review and update the accessibility plan at least once every five years. s establish, review and update their accessibility plans in consultation with persons with disabilities and if they have established an accessibility advisory committee, they shall consult with the committee. Accessibility Plans An accessibility plan describes the actions an organization will take to prevent and remove barriers, and when it will do so. An accessibility plan creates a road map for an organization to increase accessibility. It puts into action an organization's commitment to accessibility (refer to the statement of commitment), and its accessibility policies. Assessing the Organization An assessment will help an organization determine where it currently stands with respect to accessibility for people with disabilities. An assessment will. help determine what specific steps the organization needs to take to increase accessibility and how it can reach the goals in its accessibility policy. The assessment will help an organization to better understand its readiness to meet its accessibility requirements. Further, an assessment will assist in developing an effective plan to prevent and remove barriers to accessibility. An assessment could include a variety of existing organizational practices, such as business, operational, human resources, customer service, and others. In order to get a broad perspective of existing barriers to accessibility within their organization, organizations could seek feedback from employees, clients, customers and people with disabilities. The requirements under the Integrated Accessibility Standards Regulation are being phased-in over several years to allow organizations the time they need to incorporate accessibility into their regular business practices. In their multi-year accessibility plan, organizations can document the short and long- term requirements they need to meet. The multi-year accessibility plan lays out how organizations will accomplish the following; meet their accessibility requirements within required timelines specified in the Integrated Accessibility Standards Regulation ® address any current accessibility barriers prevent and remove future barriers As well, when the accessibility plan is updated, organizations can highlight what they have accomplished and how they have successfully met the requirements in the regulation. Accessibility plans are living documents. Organizations must review and update their plan every five years. By updating their plan every five years, organizations can determine if they are on-track for meeting their requirements, highlight accomplishments that have been made, and make any adjustments needed in order to meet the timelines under the Integrated Accessibility Standards Regulation. Consulting with People with Disabilities In developing, reviewing and updating their accessibility plans, all designated public sector organizations must consult with people with disabilities. If the organization has an accessibility advisory committee, this committee must also be included in the consultation process. Consultations provide people with disabilities with an opportunity to participate and provide valuable feedback that should help organizations maintain an awareness of people's accessibility needs. Preparing an Annual Public Status Update All designated public sector organizations must prepare annual public status updates on the progress of the measures they have taken to implement the strategies referred to in their accessibility plans. PROCUREMENT RequlremeM • Incorporate accessibility criteria and features when procuring or acquiring goods, services or facilities, except where it is not practicable to do so. • If the organization determines that it is not practicable to incorporate accessibility criteria and features when procuring or acquiring goods, services or facilities, it shall provide, upon request, an explanation. Accessibility Features and Criteria Features Accessibility features include technical features (e.g., software), and structural features (e.g., physical design, including hardware or product specifications). Criteria Organizations make decisions on what goods, services, or facilities they procure based on different criteria. For example, they may consider quality, cost and delivery terms. Additionally, some organizations may consider environmental or manufacturing criteria, i.e., more value is placed on products that meet green initiatives or are made-in-Ontario products. Another criterion that could be included is accessibility training. This may be important for organizations when hiring another organization to provide services for them. Accessibility must be incorporated into an organization's process for procuring or acquiring goods, services or facilities except when it is not practical to do so. Determining Practicability Factors relevant to practicability may include: • availability of accessible goods, services or facilities • technological compatibility between older products and newer ones being procured When requested, an organization must provide an explanation as to why it did not incorporate accessibility criteria and features when procuring goods, services, or facilities. The explanation must be provided in an accessible format or with appropriate communications supports, if necessary. SELF-SERVE Ki®SKS Requirement Without limiting the generality of section 5, incorporate accessibility features when designing, procuring or acquiring self-service kiosks. About Self-Service Kiosks In this requirement, kiosk is used to describe an interactive electronic terminal including a point-of-sale device that the public can use to access one or more services or products, or both. People use self-service kiosks for various purposes including paying for fares and parking, as well as for validating tickets and checking prices. Kiosks are also used as self-service checkouts in many retail stores today. Most self-service kiosks allow people to complete transactions through point-of-sale devices using a debit, credit or other electronic funds card. Example: A self-serve kiosk that uses touch-screen technology may be difficult, or impossible, to use for people who are blind or have low-vision unless an alternate (non- visual) mode of operation, such as an accessible tactile keyboard, is made available. TRAHNG Requirement Every obligated organization shall ensure that training is provided on the requirements of the accessibility standards referred to in this Regulation and on the Human Rights Code as it pertains to persons with disabilities to, ® all employees, and volunteers; ® all persons who participate in developing the organization's policies; and ® all other persons who provide goods, services or facilities on behalf of the organization. The training on the requirements of the accessibility standards and on the Human Rights Code referred to in subsection (1) shall be appropriate to the duties of the employees, volunteers and other persons. Every obligated organization shall provide training in respect of any changes to the policies described in section 3 on an ongoing basis. Keep a record of the training provided under this section, including the dates on which the training is provided and the number of individuals to whom it is provided. What to do? The training should include information about achieving accessibility by 2025 and highlight the requirements of the three standards — Information and Communication, Employment, and Transportation -- in the regulation as they apply to the organization's business. As well, organizations must understand their requirements under the Code and the differences between the Code and Integrated Accessibility Standards Regulation, and provide training accordingly. The training must be provided to: All employees and volunteers, including paid and unpaid positions • Anyone who participates in developing the organization's policies, which might include managers, senior leaders, boards of directors, business owners and independent operating regulated professionals Anyone who provides goods, services or facilities on behalf of the organization, which might include outsourced services, such as payroll, facilities management and contact centres Training Based on Duties Individuals should be trained as needed to perform the duties of their jobs. It is therefore important to assess the requirements in the regulation against the roles or duties of the person or people within the organization. Job descriptions, if used, are a good place to start when determining what information a person should receive in a training session, considering at the same time what the person does in practice on a regular basis. Organizations have flexibility to determine how best to provide the training. An organization may determine one training session is appropriate for various employees even though they perform different duties, e.g., hostess, busser, server, and bartender. In other situations, the training may vary. For example, a human resources manager will need different training than a cashier in the same organization. Training Formats and Methods Organizations have the flexibility to determine the best training method for their organization. Training can be provided in a variety of ways. It can be a separate training program or included as part of an orientation session or a larger training program. The training can also be delivered in different formats such as handouts or PowerPoint presentations at orientation sessions, or staff meetings, or as on-line training modules. FEEDBACK PROCESS Requirement o Every obligated organization that has processes for receiving and responding to feedback shall ensure that the processes are accessible to persons with disabilities by providing or arranging for the provision of accessible formats and communications supports, upon request. ® Nothing in this section detracts from the obligations imposed under section 7 of Ontario Regulation 429/07 (Accessibility Standards for Customer Service) made under the Act. • Every obligated organization shall notify the public about the availability of accessible formats and communication supports. Receiving and Responding to Feedback Many organizations have external and/or internal processes in place to receive and respond to feedback from their clients, customers or employees. Those organizations that have processes in place to receive and respond to feedback must make them accessible to individuals with disabilities, on request. Note: The regulation does not require organizations to create feedback processes if they do not currently use one. Feedback from the Public There are many different ways for organizations to get feedback from the public, including the following methods: • Follow-up phone surveys, e.g., after customers purchase new vehicles, the dealership calls them to ask if they are satisfied with their purchase. • Cards to complete, e.g., after finishing their meals at a restaurant, customers are given comment cards to rate the quality of their experience. Creating an Accessible Feedback Process Providing accessible feedback processes may mean that instead of only one method for feedback, such as hand-written letters, organizations will need to be prepared to receive feedback in other ways such as over the telephone or by email, if requested. When organizations provide customers with questionnaires or comment cards, they will also be required to provide the information in accessible formats or with the appropriate communication supports, on request. WEBMTE Requu cement Designated public sector organizations and large organizations shall make their internet websites and web content conform with the World Wide Web Consortiums Web Content Accessibility Guidelines (WCAG) 2.0, © initially at Level A and increasing to Level AA, and shall do so in accordance with the schedule set out in this section. ® Except where meeting the requirement is not practicable, this section applies, • to websites and web content, including web-based applications, that an organization controls directly or through a contractual relationship that allows for modification of the product; and • to web content published on a website after January 1, 2012. What does this mean? All obligated organizations` websites, and the content on those websites, must conform with WCAG 2.0. This requirement applies to new websites first, and then over the next several years to all websites. Many organizations control their websites and web content, including web-based applications, either directly or through a contractual relationship. That is, they may develop a website and web content in house or they may hire a consultant. In both cases, the organization has control of the functionality and the appearance of the website, as well as its content. Therefore, the organization has the responsibility and ability to incorporate accessibility. What is WCAG? Web Content Accessibility Guidelines (WCAG) 2.0 is an international standard for malting websites and web content accessible to a broader range of users with disabilities. WCAG was developed by a team of experts from around the world. The first version, WCAG 1.0, was released in 1999. WCAG 2.0 was released in 2008. What does Level A and Level AA mean? WCAG 2.0 Level A and Level AA refer to a series of technical checkpoints that make websites and their content increasingly accessible to a broader range of users with disabilities. Level AA builds on Level A's checkpoints. What does new website and content mean? A new website refers to a site with a new domain name -- a brand new web address. The term does not refer to a new page or new link on an existing site. The term also refers to a site with an existing domain name that is undergoing a significant —refreshll. There is not an industry standard definition for significant refresh. In this context, significant refresh could include, but is not limited to, the following elements: ® a new look and feel to the website • a change in how users navigate around it a major update and change to the content of the website. Content may include any information that may be found on a web page or web application, including text, images, forms and sounds FIGECRUITMENT Requirement Every employer shall notify its employees and the public about the availability of accommodation for applicants with disabilities in its recruitment processes. During a recruitment process, an employer shall notify job applicants, when they are individually selected to participate in an assessment or selection process, that accommodations are available upon request in relation to the materials or processes to be used. ® If a selected applicant requests an accommodation, the employer shall consult with the applicant and provide or arrange for the provision of a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability. Notifying the Public and Employees Employers are required to notify their employees and the public about the availability of accommodations for disabilities, where needed, to support their participation in recruitment processes. By notifying potential internal or external applicants about the availability of accommodations, employers invite individuals with disabilities to participate in recruitment processes. Employers, however, have the flexibility to consider their existing recruitment processes in determining how they provide notification. For example, employers could use their websites or their job postings to notify potential applicants about the availability of recruitment-related accommodations for disabilities. Employers are required to notify applicants who have been selected to participate in a recruitment, assessment or selection process that, where needed, recruitment-related accommodations for disabilities are available on request If an applicant with a disability requests accommodations during the recruitment process, employers must provide or arrange for suitable accommodations. Providing suitable accommodations means that an employer consults with an applicant with a disability to understand and take into account the individual's needs so that the accommodations that are provided are effective. Offer of Employment When employers make offers of employment, they must notify the successful applicants of their policies for accommodating employees with disabilities. Employers have the flexibility to determine how they will notify successful applicants of their policies for accommodating employees with disabilities. For example, employers could notify applicants through a variety of means such as calling them on the telephone, speaking to them in person, sending them an email or including it in the offer letter. This requirement applies to all successful applicants. Its purpose is to make sure that they know the employer's accommodation policies when making career decisions. EMPLOYEE ACCOMMODATIONS Requirement • Employers, shall develop and have in place a written process for the development of documented individual accommodation plans for employees with disabilities. • The process for the development of documented individual accommodation plans shall include the following elements: • The manner in which an employee requesting accommodation can participate in the development of the individual accommodation plan. • The means by which the employee is assessed on an individual basis. • The manner in which the employer can request an evaluation by an outside medical or other expert, at the employer's expense, to assist the employer in determining if accommodation can be achieved and, if so, how accommodation can be achieved. • The manner in which the employee can request the participation of a representative from their bargaining agent, where the employee is represented by a bargaining agent, or other representative from the workplace, where the employee is not represented by a bargaining agent, in the development of the accommodation plan. • The steps taken to protect the privacy of the employee's personal information. • The frequency with which the individual accommodation plan will be reviewed and updated and the manner in which it will be done. • If an individual accommodation plan is denied, the manner in which the reasons for the denial will be provided to the employee. • The means of providing the individual accommodation plan in a format that takes into account the employee's accessibility needs due to disability. • Individual accommodation plans shall, • if requested, include any information regarding accessible formats and communications supports provided, as described in section 26; • if required, include individualized workplace emergency response information, as described in section 27; and • identify any other accommodation that is to be provided. There are several steps to take when developing individual accommodation plans. These are a few of the key points to consider when developing them. ® How employees with disabilities can be involved in the development process of their plans • How employers can seek outside medical or other expert evaluation so that they can provide effective supports • What steps employers will take to protect the privacy of personal information • How frequently individual accommodation plans will be reviewed and updated, and how this will be done Important— Employers must remember that the information they collect to develop individual accommodation plans is private. Why Reviews are Required Reviewing individual accommodation plans will allow employers to consider what adjustments, if any, to the plans are required when changes occur. These changes could include the following: • An employee changes jobs within the organization • An employee's needs for accommodation change because of a recurring or sporadic illness • An employer's policies and practices change RETURN TO WORE Requ Ilrement Develop and have in place a return to work process for its employees who have been absent from work due to a disability and require disability-related accommodations in order to return to work; and document the process. The return to work process shall, • outline the steps the employer will take to facilitate the return to work of employees who were absent because their disability required them to be away from work; and • use documented individual accommodation plans, as described in section 28, as part of the process. • The return to work process referenced in this section does not replace or override any other return to work process created by or under any other statute. Employers are required to develop return to work processes that document the steps they will take to help employees to return to work when: • they have been absent because of their disability; and • they need some form of disability-related accommodation to return to work. Return to work processes may be appropriate for employees who have permanent, recurring or temporary disabilities. For example, return to work accommodations may be appropriate when an employee: • has a broken leg as a result a recreational accident • is undergoing treatment such a chemotherapy or radiation therapy • has episodes of mental illness • has a disease that results in an evolving or worsening disability, such as multiple sclerosis It is important is to determine whether some form of employment-related accommodation is required to allow the employee to effectively return to work. Obligated employers are required to document their return-to-work processes so that they become part of their business practices and are applied consistently. Employers have the flexibility to create return to work processes that best fit their existing organizational culture and business practices. For instance, some employers may already have return to work policies in place, which may meet this requirement or can be built upon to meet this requirement. PERFORMANCE MANAGEMENT Requirement An employer that uses performance management in respect of its employees shall take into account the accessibility needs of employees with disabilities, as well as individual accommodation plans, when using its performance management process in respect of employees with disabilities. Performance management processes may be informal or formal and will vary from employer to employer. For instance, small employers may engage in informal conversations with employees about their performance on the job. Larger employers, however, may have human resource departments that develop and oversee formal performance management processes. There are many ways in which employers can take into account the accessibility needs of employees with disabilities in their performance management processes. For example, employers can: • Review an employee's individual accommodation plan to understand the employee's accommodation needs and determine whether it needs adjusting to improve his or her performance on the job. • Have documents related to performance management, such as performance plans, available in accessible formats, such as large print for individuals with low vision. • Provide informal and formal coaching and feedback in a manner that takes into account an employee's disability, such as using plain language for an individual with a learning disability. FORMATS AND C®MMUNiC ATION SUPPORTS Requirement Every obligated organization shall upon request provide or arrange for the provision of accessible formats and communication supports for persons with disabilities, in a timely manner that takes into account the person's accessibility needs due to disability; and • at a cost that is no more than the regular cost charged to other persons. • The obligated organization shall consult with the person making the request in determining the suitability of an accessible format or communication support. Every obligated organization shall notify the public about the availability of accessible formats and communication supports. About Accessible Formats and Communication Supports Some people use methods other than standard print to access information. Some communicate in ways other than the spoken word. Alternatives to standard print are often referred to as —accessible formats, and methods to assist communication are referred to as —communication supports. To be accessible to people with disabilities, organizations must be able to provide and to receive information and communications in an accessible manner. There are many ways to do this, here are some examples: • accessible electronic formats such as HTML and MS Word • Braille • accessible audio formats • large print • • text transcripts of visual and audio information • reading the written information aloud to the person directly • exchanging hand-written notes (or providing a note taker or communication assistant) captioning or audio descriptions • assistive listening systems • augmentative and alternative communication methods and strategies such as the use of letter, word or picture boards, and devices that speak out messages • sign language interpretation and intervenor services • repeating, clarifying, or restating information The requirement only applies to information and communications that an organization controls directly or indirectly through contractual relationships. The requirement does not apply to information one organization may be sharing on behalf of another organization. Consulting with the Person Making the Request When an individual requests an accessible format or communication support, organizations are required to consult with the person to determine their accessibility needs. Consultation is important to make sure the appropriate support is provided, for example not all persons who are blind use Braille. Once this is established, the regulation gives organizations the flexibility to decide on the most appropriate accessible format or communication supports, given the needs of the person and the organizations' capability to deliver. Unconvertible Information Some forms of information may be difficult or impossible to convert into an accessible format. For example, the visual information in an x-ray or architectural blue-print may be lost in the conversion processes, or an organization may not have access to the technologies that convert documents into accessible formats. Organizations will need to determine, in consultation with the person requesting the information or communications, if it is possible to provide it in an accessible format or with appropriate communication supports. If an organization determines they are unable to convert the information or communications into an accessible format, they will need to explain to the person why they are unable to do so and provide a summary of the content. Example: A customer with a disability has requested that a document containing complex charts is provided in an accessible format. The organization can convert the text in the document into an accessible format and provide it to the person; however they are unable to convert the information contained in the charts. The organization must let the person know why the charts couldn't be converted into an accessible format and then provide a summary of the information in the charts. Meeting Requests in a Timely Manner Organizations are not required to have all types of formats or supports on hand or in stock. However, organizations must provide formats and supports in a timely manner. In some cases, organizations will be able to provide the information or communications quickly. In other cases organizations may need more time for a variety of reasons, such as the availability of the format requested, the complexity and amount of information being provided, and the resources and internal capacity of the organization. The regulation does not specify how quickly an organization should provide accessible formats or communication supports; however being prepared, where possible, will better enable organizations to respond to requests. Organizations have the flexibility to determine —timely manner1l based on their ability to deliver the requested accessible format or communication support. For example, when organizations have documents available in accessible electronic formats such as HTML or MS Word, it is easier to convert these documents to other formats such as Braille. These accessible electronic formats are also compatible with screen reading software. This means organizations can likely respond to requests quickly by emailing the documents to individuals with disabilities to use with their own assistive technology Providing Information at No Additional Coat If an organization charges the public fees for the documents, it cannot charge higher fees for the same documents provided in accessible formats. Similarly, if an organization does not charge fees for documents, then it cannot charge fees for accessible formats of the documents. Public Notification Organizations are required to notify the public about the availability of accessible formats and communication supports. The information can be posted on their premises, such as on bulletin boards in public areas, on their website, or through other reasonable methods. MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Human Resources Index No. HR-8.2 Section: Accessibility Standards Effective Date: Subject: Integrated Accessibility Standards— Revision Date: Accessibility Policy Page: 1 of 3 1 BACKGROUND: 1.01 The Accessibility for Ontarians with Disabilities Act, 2005 (the "AODA") establishes, by regulation, standards relating to Customer Service, Information and Communication, Employment, Transportation and the Built Environment. 1.02 The Integrated Accessibility Standards Regulation (IASR), O. Reg. 191111, provides standards for Information and Communication, Employment and Transportation. 2 PURPOSE 2.01 The IASR requires the development of a multi-year accessibility plan. 3 POLICY 3.01 The Municipality of West Elgin is committed to being responsive to the needs of all its residents and employees. In order to meet the needs of people with disabilities the Municipality of West Elgin will: (a) Ensure policies, practices and procedures address dignity, independence, integration and provide for equal opportunity for people with disabilities. (b) Allow people with disabilities to use their own personal assistive devices to obtain, use or benefit from the services offered by the Municipality. (c) Strive to meet the needs of people with disabilities in a timely manner, at a cost no greater than that for people without disabilities. (d) Accommodate the accessibility needs of people with disabilities to ensure they can obtain, use or benefit from the Municipality's goods, services, programs and facilities. 3.02 The Municipality will promote accessibility by ensuring that compliance is met for all regulations made under the Accessibility for Ontarians with Disabilities Act, 2005. Timelines for compliance vary. In order to ensure that timelines are met, the Municipality will establish, implement and maintain a multi-year accessibility plan. The plan will outline the Municipality's strategy to prevent and remove barriers to people with disabilities. 4 IMPLEMENTATION: 4.01 Definitions: (a) Disability: as defined in the Ontario Human Rights Code (b) Service Animal: 0) A "guide dog", as defined in section 1 of the Blind Persons Rights' Act; or (ii) An animal used by a person with a disability if: 1. it is readily apparent that the animal is used by the person for reasons relating to his or her disability; or 2. the person provides a letter from a physician or nurse practitioner confirming that the person requires the animal for reasons relating to the disability. 4.02 Accessibility Planning (a) The Municipality of West Elgin will establish, implement, maintain and document a multi- year accessibility plan. The multi-year accessibility plan will outline how the Municipality will prevent and remove barriers to accessibility as outlined in the Accessibility for Ontarians with Disabilities Act, 2005. (b) The multi-year accessibility plan will be reviewed at least once every five years. An annual status report will be prepared. The Municipality will consult with the Accessibility Advisory Committee. MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Human Resources Index No. HR-8.2 Section: Accessibility Standards Effective Date: Subject: Integrated Accessibility Standards— Revision Date: Accessibility Policy Page: 2 of 3 4.03 Procurement (a) The Municipality will ensure accessibility criteria and features are considered when purchasing goods, service and facilities. When it is not practicable to incorporate accessibility criteria, the Municipality will provide an explanation upon request. 4.04 Alternate Formats (a) The Municipality will provide alternate formats of information and communication that is produced or in direct control of the Municipality. This will be done upon request, in a timely manner and at a cost that is no more than the cost charged for the original format. (b) When it is not practicable to provide an alternate format, the Municipality will provide an explanation and a summary of the document in an accessible format. 4.05 Communication Su orts (a) The Municipality will provide communication supports to members of the public upon request. (b) If the Municipality is unable to obtain the requested gommunication support; the Municipality will work with the individual to determine an appropriate alternative method of communication. 4.06 Feedback Process (a) The Municipality will accept feedback from members of the public relating to the provision of accessible services provided. (b) When seeking feedback from the public, the Municipality will provide accessible formats and/or communication supports to members of the public upon request. 4.07 Service Disruptions (a) -if a temporary service disruption is planned, the Municipality will give notice of the disruption. (b) Notice will be given by posting the information in a conspicuous place as well as by posting the information on the Municipality's website. 4.08 Support Persons (a) The Municipality will allow people with disabilities to be accompanied by a support person in all municipally owned and operated public facilities. (b) The Municipality reserves the right to request a person with a disability to be accompanied by a support person, in the event that it is considered necessary to protect the health and safety of the person with a disability or others on the premises. (c) Admission fees will be waived for support persons who accompany a person with a disability. 4.09 Service Animals (a) The Municipality welcomes service animals into all Municipally-owned or operated facilities where-the public is allowed. Service animals will be allowed to accompany a person with a disability to allow them access to facilities and services. (b) If an animal is excluded by law from the premises, the Municipality will ensure that other measures are available to allow a person with a disability to obtain or benefit from the pods or service. MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Human Resources Index No. HR-82 Section: Accessibility Standards Effective Date: Subject: Integrated Accessibility Standards— Revision Date: Accessibility Policy Page: 3 of 3 4.10 Use of Assistive Devices (a) The Municipality will allow people with disabilities to use their own personal assistive devices to obtain services offered by the Municipality. (b) If a person with a disability is unable to access a service through the use of their own personal assistive device, the Municipality will work with the customer to determine an alternate means for accessing services. 4.11 Training (a) Training will be provided to all employees, regular fee for service staff and volunteers on requirements of the accessibility standards referred to in the regulation and Human Rights Code as it pertains to persons with disabilities. (b) Training will be provided as soon as practicable. If any changes to this policy occur, training will be provided. (c) The Municipality will maintain a record of dates when training is provided and no of individuals. 4.12 Specialized Transportation Services (a) Estimating Demand In 2006 the Four Counties Transit Committee (the Committee)developed a Growth Strategy for the Four Counties Transit Bus. The Committee reviews the data on users at each of their meetings. Appointments are scheduled through the Four Counties Hospital and the requests for pick-ups are also reviewed by the Committee. (b) Reduce Wait Times The scheduling of the use of the transit bus is based on demand. Appointments are made through the Four Counties Hospital. Periodic review by the Committee of the routes established will occur to facilitate reduction of wait times for the users. The Committee is presently investigating central pick-up and drop-off points. (c) Equipment Failures The Booking Clerk will advise the users, at the time of booking, of any equipment failures. Wherever possible, the users will be advised of new equipment failures that would affect them. As well, routine maintenance is scheduled for Mondays when no regular scheduled trips are made. (d) The Committee has also developed policies on Client Cancellation, Emergency or Unusual Situation on Bus, and Service Area and Routes that support the above requirements. 5 ADMINISTRATION: 5.01 Municipal Council, staff and volunteers shall follow this policy. 6 ATTACHMENTS: 6.01 None Council authorization: b V a4n 'V� rJ m 2 1998 The Municipality of West Agin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: NORMA I. BRYANT, CLERK DATE: DECEMBER 20, 2012 SUBJECT: EMPLOYEE WORKPLACE EMERGENCY RESPONSE POLICY RECOMMENDATION: THAT a by-law to adopt the "Employee Workplace Emergency Response for Employees with Disabilities" Policy be brought forward. INTRODUCTION: Under the Integrated Accessibility Standard Regulation (O. Reg. 191111), municipalities are required to provide workplace emergency response information to employees with disabilities, upon request. DISCUSSION: Employees with a disability should notify their Superintendent or the Administrator/Treasurer to request individualized workplace emergency response information. The Accessibility Directorate of Ontario has defined "individualized workplace emergency response information" as information prepared by employers, in consultation with their employees who have disabilities, to help them prepare for emergencies, such as fire, severe weather and power outages. Upon request, individualized emergency response information will be provided to staff members. Deadline: January 1, 2012 Respectfully Submitted, Reviewed by: Norma I. Bryant, H ABA,AMC7 Scott�Gawle Clerk Administrator/Treasurer Attachments Attachment #1 — Emergency Workplace Response for Employees with Disabilities Policy MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Human Resources Index No. HR-8.3 Section: Accessibility Effective Date: Jan 1112 Subject: Emergency Workplace Response for Employees Revision Date: with Disabilities Page: 1 of 2 1 PURPOSE: 1.01 To establish a policy to provide emergency response information for employees who have a disability. 2 POLICY: 2.01 The Municipality of West Elgin will make all reasonable efforts to provide individualized workplace emergency response information for employees who have a disability. The Municipality must be aware of the need for an individualized response. 2.02 Definitions: (a) Individualized Workplace Emergency Response refers to the provision of emergency response information to employees or volunteers that is-specific td their workplace and provided in a manner that takes into account the nature of their disability. (b) Disability according to AODA includes: 1) Any degree of physical disability, infirmity, malformation or disfigurement that is caused by bodily injury, birth defect or illness and, without limiting the generality of the foregoing, includes diabetes mellitus, epilepsy, a brain injury, any degree of paralysis, amputation, lack of physical co-ordination, blindness or visual impediment, deafness or hearing impediment, muteness or speech impediment, or physical reliance on a guide dog or other animal or on a wheelchair or other remedial appliance or device; ii) A condition of mental impairment or a development disability; iii) A learning disability, or a dysfunction in one or more of the processes involved in understanding or using symbols or spoken language; iv) A mental disorder, or V) An injury or disability for which benefits were claimed or received under the insurance plan established under the Workplace Safety and Insurance Act, 1997("handicap"). 2.03 Employee Responsibilities (a) Employees are responsible for notifying their Superintendent or the Administrator/Treasurer of their need for individualized workplace emergency response information as soon as it becomes apparent. This applies equally to employees who permanently require assistance and those who may have a temporary need. (b) Employees are responsible for notifying their new supervisor of their need for individualized workplace emergency response information when an employee moves to a different position or location within the organization. (c) Employees are responsible for notifying their Superintendent or the Administrator/Treasurer if their emergency response needs change. (d) Employees consent to having their emergency workplace response information shared with a designated person or persons who can provide assistance to the employee if the employee requires assistance accessing emergency information's. MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Human Resources Index No. HR-8.3 Section: Accessibility Effective Date: Jan 1112 Subject: Emergency Workplace Response for Employees Revision Date: with Disabilities Page: 2 of 2 j 2.04 Superintendent 1 Administrator-Treasurer(Supervisors) Responsibilities (a) Supervisors are responsible for providing individualized workplace emergency response information to their employee as soon as possible after they become aware of the need for j this information. (b) Supervisors are responsible for developing plans for employees requiring assistance which will include as a minimum: i) Identification of both primary and secondary evacuation exits. ii) Procedures for notifying the employee in the event of an emergency in a manner that takes into account their disability. iii) Procedures for getting the employee to the evacuation exits, (c) Supervisors, with the employee's consent, are responsible for providing the emergency response information to the person or persons designated by the employer to provide assistance to the employee. (d) Supervisors are responsible for reviewing the employee's individualized workplace emergency response plan if the employee's emergency response needs change. 3 ADMINISTRATION: 3.01 The AdministratorlTreasurer shall ensure this policy is followed. 4 ATTACHMENTS: 4.01 None i i Council authorization: II i i - WESA a company DRAFT November 28, 2012 Project No. W-134718-00-12 Ms. Norma Bryant The Corporation of Municipality of West Elgin 22413 Hoskins Line, Box 490 Rodney, ON NOL 2CO Re: West Elgin Landfill Site Fall 2012 Monitoring Report Dear Ms. Bryant: The purpose of this letter is to provide a summary of the environmental monitoring activities conducted by WESA, a Division of BluMetric Environmental Inc., at the West Elgin landfill site in the fall of 2012. On April 11, 2012, the Ministry of the Environment issued an amendment to the Environmental Compliance Approval (ECA) (formerly referred to as a Certificate of Approval (CofA)) No. A051101. All sampling was conducted in accordance with Schedule "B" of the ECA. In 2011, the Municipality purchased a 50m wide portion of land to the south of the landfill to act as a contaminating attenuation zone (CAZ). As a result monitoring wells MW6, MW8, MW9, and MW12 are now considered on-site. Figure 1 details the location of the monitoring wells as well as the newly purchased CAZ. The amendment to the ECA discussed above also requires that the Municipality purchase the 30m proposed CAZ to the east by December 31, 2013. In order to confirm the proposed CAZ to the east, WESA recommended that the Municipality install additional piezometers further east of MW15 to ensure that the proposed 30m CAZ is sufficient prior to entering negotiations with the owner of the neighbouring property. Three additional piezometers (MW16, MW77, and MW78) were installed and sampled twice. These were installed on the neighbouring property and as such had to be removed during the fall sampling event to meet the property owner's requirements. The location of the three piezometers is also shown on Figure 1. Tel.519-742-6685 WESA,a division of Blumetric Environmental Inc. Fax.519-742-9810 171 Victoria Street North,Kitchener,Ontario,Canada N2H 5C5 www.Wesa.ca DRAFT Project No:W-B4718-00-12 Date:November 2012 The installation of these piezometers was supervised by WESA and completed by a licensed well technician (Aardvark Drilling Inc.) and mirrored that of MW15. The decommissioning was completed by WESA in accordance with O.Reg. 903. WORK PLAN The environmental monitoring plan for the fall 2012 was implemented in accordance with the amendment to ECA No. A051101 as discussed above. The monitoring program included: • Water table measurements in all monitoring wells; • Methane readings in all monitoring wells as well as in any buildings or structures at the Site that are founded on or below grade and are at times occupied by people); • Groundwater sampling and analysis; and, • Completion of a Landfill Inspection and Checklist. Water elevation results ate provided in Table 1 and methane readings are provided in Table 2. In addition to the ECA requirements, the three piezometers installed east of the site were sampled following installation in September 2012 (along with MW15) and again during the fall sampling event. The results are discussed below. Groundwater samples were collected and analyzed for a series of general inorganic parameters, metals and volatile organic compounds (VOCs). The full list of parameters analyses and the results are provided in Tables 3 and 4, attached. A brief discussion of the results to date is provided below. WATER LEVELS Shallow groundwater flow on-site has been characterized by wells completed within the waste/fill material and the native sand and gravel units (MWl to MW14). Monitoring well MW2D is completed within the clay layer that underlies the landfill. MW15 through MW18 were completed within a wetland and therefore are influenced by both the shallow groundwater flow system and surface water (precipitation etc). V�ESA Page 12 DRAFT Project No:w-B4718-00-12 Date:November 2012 The groundwater within the shallow flow ranged between 216.74 (MW16) to 217.95 (MWIO) metres above sea level (m asl) in the fall of 2012. Groundwater flow on-site is generally towards the east. Historically, there has been a mound (an area where water levels are elevated above the immediate surrounding area) in the groundwater table located along the western property boundary between MW5 and MW1. The mound has caused a component of the groundwater flow in the south western corner of the site to flow towards the south (away from MW5 towards MWIO). This occurred last in the November 2011 sampling event and has not been the case during 2012. However, in some more recent monitoring events, including both the Spring and Fall 2012 events, the groundwater elevations at MWIO have increased to levels at or above the groundwater elevations at MWl and MW5. There now appears to be a mound located in the vicinity of MW10 and causes a component of the groundwater flow in the southern corner of the site to flow towards the north (towards MW1 and MW5). As mentioned above, the water elevations in MW15 through MW18 are influenced by both the shallow groundwater flow system and surface water. During September and November 2012, the groundwater elevations in these wells indicated that water flowed east toward MW16, and a component of flow from MW17 and MWi 8 flowed back towards the north. It is noted that due to dry conditions, there was no surface water available for sampling during September or November 2012 in this wetland area. The wetland does not extend further east beyond MW16 and therefore there is little to no flow beyond MW16 within the wetland. It would be expected that any flow at the eastern edge of the wetland would be more towards the south. METHANE Methane concentrations were measured using a portable Eagle® combustible gas monitor calibrated for methane with a Multi-gas methane sensor. Methane readings in parts per million methane, °/v LEL (% of Lower Explosive Limit) and % methane were measured within the riser pipe at each monitoring well location. Methane concentrations were measured at 9.5% LEL in MW2 and 5% LEL in MW5. These wells are in close proximity to historical and/or current land filling operations. The concentrations in the remainder of the wells were 20 ppm (measured in MW3) or lower. There are no buildings or structures at the site that are founded on or below grade. VIES a Page J 3 DRAFT Project No:W-134778-00-12 Date:November 2012 GROUNDWATER CHEKSTRY Leachate on-site can be characterized by high concentrations of seven leachate indicator parameters (WESA, 2008): 0 Ammonia, alkalinity, arsenic, chloride, dissolved organic carbon (DOC), iron, and sodium The MOE Reasonable Use Policy B7 (MOEE, 1994) was established to address the quality of groundwater on properties adjacent to potential sources of contaminants such as landfills. The groundwater quality at the site is compared to calculated Reasonable Use Limit (RUL) based on the background conditions on-site and the Ontario Drinking Water Standards (ODWS, 2003). MW14 is representative of background groundwater conditions and therefore RULs for the site have been calculated using the background concentrations from the 2010 and 2011 sampling events at this well (WESA, 2011). Iron exceeded the RUL at background well MW14 during this and historic sampling events. In Table 3, parameter concentrations that exceed the background concentration calculated in MW14 as discussed above are highlighted in bold, while those concentrations that exceed the RUL are both bolded and italicized. VOC concentrations were compared to the ODWS and calculated RULs and exceedances highlighted in Table 4. The following table summarizes all leachate indicator parameters measured in excess of the RUL and the location of the monitoring well for the fall 2012 sampling event: Summary of RUL Exceedances Well Location Monitoring Well Flow dwater Leachate Indicator Parameters RUL' Exceedances Flaw Northwest MW1 Shallow Alkalinity Leachate MW2 Shallow Ammonia, Alkalinity, DOC. Arsenic. Chloride, (Landfill Footprint) and Iron Please note that there is no RUL for the leachate parameter ammonia: therefore ammonia is compared to average value calculated in the background well. WESA. . Page 4 DRAFT Project No:VV-B4718-00-12 Date:November 2012 Summary of RUL Exceedances Well Location Monitoring Well Groundwater Leachate Indicator Parameters RUL 2 Exceedances Flow East MW3 Shallow Ammonia,Alkalinity, DOC,Arsenic, Chloride, Iron,and Sodium Southeast MW4 Shallow Ammonia, DOC, Chloride,and Iron Southwest MW5 Shallow Ammonia, DOC and Iron South — Recently MW6 Shallow Ammonia, Alkalinity, DOC, . Arsenic, and Purchased CAZ Chloride East MW7 Shallow Ammonia, Alkalinity,DOC,Chloride and Sodium South — Recently MW8 Shallow Ammonia,Alkalinity and DOC Purchased CAZ South — Recently MW9 Shallow Ammonia and Alkalinity Purchased CAZ West-Off Site MW10 Shallow None East-Off Site MW11 Shallow' Ammonia, Alkalinity, DOC, Chloride, Iron, and Sodium South — Recently MW12 Shallow DOC Purchased CAZ South and East - Off MW15 Surface/Shallow Ammonia,Alkalinity and DOC Site (Sampled September and November 2012) South and East - Off MW16 Surface/Shallow Ammonia,Alkalinity, and DOC Site Temporary (Sampled September and November 2012) South and East - Off MW17 Surface/Shallow None Site Temporary (Sampled September and November 2012) South and East - Off MW18 Surface/Shallow None Site Temporary (Sampled September and November 2012) Clay MW2D Deep Ammonia 2 Please note that there is no RUL for the leachate parameter ammonia: therefore ammonia is compared to average value calculated in the background well. WESA Page' 5 DRAFT Project No:W-84718-00-12 Date:November 2012 The analytical results observed during the monitoring event are, in general, consistent with those historically observed and reported on-site. It is noted that the concentrations of leachate indicator parameters ammonia, chloride, alkalinity, and DOC had shown an increasing trend in MW15 since the well's installation in 2010. This was consistent with the September 2012 sample event, however the November 2012 sample event indicated a decrease in all these parameters. A review of wells considered upgradient of MW15 (in particular MW3, MW7 and MWII) do not indicate a clear trend (either increasing or decreasing) with respect to these parameters. As discussed above, three temporary piezometers were installed in the wetland to the east of site, sampled in September and November 20I2, and then subsequently decommissioned. The results at these wells indicate that MW16 located approximately 30 m east of MW15, has concentrations of leachate indicator parameters at similar levels or lower than that of those found in MW15. Results of leachate indicator parameters in MW17 and MW18 meet the criteria. The leachate parameters above the RUL in the wetland monitors (MW15 and MW16) are ammonia, alkalinity and DOC. However, these same parameters can occur naturally in wetlands due to decaying organic matter and they do not exceed for chloride which is considered one of the most conservative tracers for landfill leachate indicator parameters. Figure 3 presents the November 2012 data in a tri-linear or piper plot. These diagrams identify groundwater monitoring wells with chemical similarities by plotting the relative contribution of major cations and anions on a charge equivalent basis, to the total ion content of the water. Therefore this figure identifies those wells that have similar chemistry to the leachate well MW2. MW15 and MW16 did not exhibit chloride concentrations about the RUL, however are in close proximity to the leachate well in the diagram. This is a further indication that leachate may be present at MW15 and MW16. However, a more detailed review of these parameters and their behavior within the wetland will be conducted for the 2012 annual report. However, a background surface water sample would be the best method to confirm whether these results are leachate derived or wetland derived. The results of the VOC analyses are summarized in Table 4. The results of the VOC analyses had concentrations of all parameters measured below the ODWS in the spring of 2012. A few parameters were detected above the laboratory detection limit but below the ODWS and followed historical trends. Benzene and chlorobenzene were noted in MW5 in the fall of 2012. Both parameters have been noted in MW5 since May 2006, W.E-S.A Page 16 DRAFT Project No:W-B4718-00-12 Date:November 2012 CONCLUSIONS The results of the groundwater monitoring indicate that general site groundwater now is towards the east, with a small component towards the north along the southwestern property boundary. Evidence of the groundwater flow direction on-site is confirmed by the analytical data obtained from wells sampled. The purchase of the CAZ to the south of the site eliminates leachate impact off-site in this direction_ Leachate impacts off-site are restricted to the east and southeast. Towards the east/ southeast, impacts were noted in the on-site well MW7 and in the off-site well MWI1. To the southeast, leachate impacts have been noted in MW15 and temporary piezometer MW16 potentially indicating that groundwater and leachate are likely discharging into the wetland. Concentrations of leachate indicator parameters ammonia, chloride, alkalinity, and DOC had shown an increasing trend until the most recent results collected in November 2012. The wetland is an anaerobic reducing system with enhanced de- nitrification potential/conditions and therefore acts to provide natural treatment of the leachate. Some of these parameters, particularly ammonia alkalinity and DOC, also occur naturally in wetlands. Due to the dry conditions in 2012 it was not possible to collect a surface water sample in the wetland. Further evaluation of the groundwater/surface Flow and chemistry will be included in the 2012 annual report. The Municipality has previously received and signed the landfill inspection checklist completed during the fall 2012 event and it is included as Attachment 1 to this letter. RECOMMENDATIONS As MW15 and MW16 have exhibited leachate indicator parameters above criteria and the MOE has required that purchase of property to the east as CAZ be completed by December 2013, it is recommended that the Municipality begin discussions with the property owner to the east in regards to purchasing the MOE-required CAZ (Figure 2). Following the detailed review of groundwater/surface water flow and chemistry within the wetland, it may also be necessary to discuss the purchase of the additional CAZ as shown on Figure 2. The site will be sampled again in spring 2013 to satisfy the requirement of the E:CA. A final report will be prepared detailing the results of the two 2012 monitoring events and provided to the MOE no later than April 3011, 2013. on EA ... Page 17 DRAFT Project No:W-&4718-00-12 Date:November 2012 If you have any questions please do not hesitate to contact the undersigned. Sincerely, WESA, a Division of BluMetric Environmental Inc. DRAFT S'rana Scholes, B.A.Sc., P.Eng. Ian Macdonald, M.Sc., P.Geo Project Engineer&Manager Principal/Senior Hydrogeologist Encl. Ref-84718-00-12 repd Fall 2012 Monitoring tettendocx MESA Page 8 WESA a a Metric-company DRAFT December 6, 2012 Project No. W-84718-00-13 Mrs. Norma Bryant The Corporation of the Municipality of West Elgin 22413 Hoskins Line, Box 490 Rodney, ON NOL 2CO Re: West Elgin Landfill 2012 Waste Audit Report Dear Mrs. Bryant: WESA, a Division of BluMetric Environmental Inc., is pleased to provide this letter as a summary report of the Waste Audit completed for the West Elgin Landfill. The work plan was developed based on recommendations provided in the 2011 Waste Recycling Plan prepared by WESA in November 2011. The purpose of the waste audit was to confirm the current recyclable diversion rate for the Landfill and identify the amount of recyclable material not currently being diverted INITIAL CONSULTATION AND SETUP The first step in conducting the waste audit was to collect background data, much of which was collected in preparation of the plan developed in November 2011. Therefore this step included reviewing background data, confirming and updating current waste management practices, products and operations at the West Elgin Landfill. Information from the waste collection contractors and recyclable collection contractors was requested, and used in the estimation of annual waste generation numbers. BACKGROUND DATA The November 2011 plan identified that the Municipality of West Elgin currently has a relatively low bluebox waste diversion rate (14% of total waste, compared to a provincial average of 21.4% ), and pays a relatively high cost to operate its bluebox program ($1068/tonne, compared to the average of $538/tonne for all southern Ontario rural collection municipalities). Tel.519.742-6685 WESA, a division of BluMetric Environmental Inc. L1 Fax.519-742-9810 171 Victoria Street North,Kitchener,Onlario,Canada N2H 5C5 www.wesa.ca DRAFT W-B4718-00-13 December 6,2012 Council selected this waste audit as the priority initiative to investigate and implement, in order to meet the objectives of the November 2011 Waste Recycling Plan. CURRENT WASTE MANAGEMENT PRACTICES, PRODUCTS AND OPERATIONS There is no change to the waste management practices, products, or operations of the West Elgin Landfill since the November 2011 Waste Recycling Plan was prepared. The following is taken directly from the Waste Recycling Plan (November 2011): Current Waste Collection Practices Area Garbage pickup Recycling pickup Destination Rodney - Weekly, curbside Monthly,curbside - West Elgin - Clear bags only - Each stream on different days Landfill - Private contractor Plastics#1,#2 only - Recycling then removal (Aubertin - Paper, cardboard, metal food and taken offsite Disposal - Ron) beverage,glass jars, aluminum pie by private plates&foil (each stream contractor separated) (Sam Kirschner Private contractor removal (Jack Excavating) Falkins) - No blueboxes provided by Municipality West Weekly, curbside - Bi-weekly, curbside BFI transfer and Lorne BFI contract - Plastics #1,#2 only landfill (outside - Paper, cardboard, metal food and of municipality) beverage, glass jars, aluminum pie plates&foil (each stream separated) - BFl contract Rural/ Weekly - Monthly - West Elgin Seasonal - Residents directly Residents directly pay private Landfill pay private contractor (Tom Towers) OR Recycling then contractor (Tom Can drop off at landfill directly taken offsite Towers) OR Seasonal trailer park removal by by private Can drop off at private contractor (Jack Falkins) contractor landfill directly No blueboxes provided by (Sam Kirschner Seasonal trailer park Municipality Excavating) removal by private contractor (Jack Falkins) WESA_ PageJ2 a e p !rc comNny DRAFT W-134718-00-13 December 6,2012 WASTE COLLECTION &RECYCLABLE COLLECTION CONTRACTORS DATA As stated in section 1.2, there are no changes to the waste management practices from the November 2011 data collected for the Waste Recycling Plan. The 2009 data indicated that 10.5% was diverted as recyclables from the landfill. The following data was provided as part of this Waste Audit for 2010 and 2011: For 2010— recyclables 56.79 tonnes, garbage 465.29 tonnes, or 12.2% diversion For 2011 — recyclables 58.73 tonnes, garbage 450.98 tonnes, or 13% diversion ON-SITE ACTIVITIES -WASTE AUDIT METHODOLOGY WESA scheduled on-site activities including waste sorting and examination to estimate the amount of recyclable materials found in the garbage, to set a baseline for increased diversion. Two audit events were scheduled in order to collect a representative amount of information. These events took place on July 18, 2012 and October 16, 2012, to represent the summer and the winter months, respectively. This seasonal representation was important to the study in order to capture the difference between collecting from the seasonal residents in the summer months only. Waste and recyclable bags taken to the landfill during its hours of operation, on the specified day, were randomly opened and the materials were sorted, categorized, weighed and recorded as follows: • Every 511, bag from general domestic waste was opened sorted and categorized (ie: from single axle vehicles) • Every 3rd truck (multiple axle vehicles) had contents unloaded in a specific location and were sorted and categorized. The audit separately sorted and categorized material picked up and designated as recycling and material picked up and designated as waste. The audit sorted the waste into various categories, and then weighed each category as the day progressed. The waste categories included paper (newsprint, phonebooks, corrugated cardboard), metals (aluminum, steel and mixed metal), plastics (#1, 2 and 4) and Glass. WESA_ Page t3 a GP.4_,r'c company DRAFT W-B4718-00-13 December 6,2012 Materials segregated from the waste stream for recycling were weighed and sorted during the audit and the data compared with data provided by the various waste disposal companies. DATA ASSESSMENT The collected data for the two sampling events is summarized in the tables in Attachment 1. The waste sorting data has been compiled and estimates made of the annual waste generated. The waste audit determined the following for the 'summer' event conducted on July 18, 2012 (including seasonal residents): • the amount of waste generated (daily): 1,315.925 kg or 1.3 tonnes • nature and composition of the waste: appliances, household, cardboard, wood, plastic side paneling, shrubs, tiles, lumber, metal, cans and bottles, mattresses, sinks, etc. • the amount of recyclable material currently being picked up as a separate waste stream: 134.2 kg or 10% • percentage of current recyclable material being disposed of in the general domestic waste stream (includes plastics#1 and#2, paper, cardboard, metal food and beverage, glass jars, aluminum pie plate'and foil): 23% • percentage of potential recyclable material being disposed of in the general domestic waste stream (includes box board, catalogues, phone books, fibre egg cartons, tine paper):7% The waste audit determined the following for the `winter' event conducted on October 17, 2012 (not including seasonal residents): • the amount of waste generated (daily): 1,709.53 kg or 1.7 tonnes • nature and composition of the waste: cardboard, household, cans, plastic bottles, glass bottles, mattresses, television, wood, ash, scrap metal, brush, shingles, newspapers, wiring, etc. • the amount of recyclable material currently being picked up as a separate waste stream: could not calculate • percentage of current recyclable material being disposed of in the general domestic waste stream (includes plastics#1 and#2, paper, cardboard, metal food and beverage, glass jars, aluminum pie plate and foil): 24% WESA_ Page 4 a aK:Fefr.c company DRAFT W-B4718-00-13 December 6,2012 ® percentage of potential recyclable material being disposed of in the general domestic waste stream (includes box board, catalogues, phone books, fibre egg cartons, fine paper): 15% The waste audit identified the following as the landfill's major waste categories: • Mixed household garbage • Plastic • Glass • Aluminum and tin cans • Scrap metal • Roof shingles • Newspapers CONCLUSIONS The BFI data indicates that diversion rate of recyclable materials from landfill have increased over the past three years from 10.5 to 13%. The results of the waste audit confirmed that approximately 10% of the waste brought to the West Elgin landfill is diverted as recyclables. The collected general domestic waste (brought on site either by Multi-axle Vehicles or by residents) was sorted prior to being brought to the landfill further source separation could result in a potential diversion rate of 23-24% for materials considered recyclable in the Municipality. These materials include: plastics #1 and #2, paper, cardboard, metal food and beverage, glass jars, aluminum pie plate and foil. If further recyclables categories were added to this list (including box board, catalogues, phone books, fibre egg cartons, fine paper), the diversion rate could be increased by an additional 7 to 15% of general domestic waste received, resulting in a total potential diversion rate for the Municipality of 30 to 39%.. There was not a significant difference noted in the diversion rate between the seasonal assessment of data. Therefore, based on the waste audit conducted, a potential exists to increase diversion of materials from the landfill and increase landfill life. WESA_ Page S a JVts;elric'company DRAFT W-B4718-00-13 December 6,2012 RECOMMENDATIONS It is recommended that the next two key priority initiatives be fulfilled in order to: • To extend the life of the West Elgin Landfill; • To improve the capture rate of blue box recyclables; • To improve cost-effectiveness of recycling in West Elgin; and • To increase participation in the recycling program. These include: 1. Contract Review: Plan a review of all procured services for collection and processing. 2. Optimization in Collections: Streamline Collection Days and Increase Recycling Collection Frequency For both of the above initiatives to be successful and to increase the capture rate due to improved sources separation, communication with the public is important and should be included in both initiatives. Please feel free to call the undersigned if you have any questions at (519) 742-6685. Sincerely, WESA, a Division of BluMetric Environmental Inc. DRAFT S'rana Scholes, B.A.Sc., P.Eng. Lianne Sinclair, P.Eng., EP(CEA) Project Engineer Senior Management Systems Consultant Encl. Ref W WIOWasteAudrt Dec 2012.docx WESA_ Page 6 a&.".-rr c company ATTACHMENT A Waste Audit Collection Data J � . � . ! � | � � | /! I` � .!■ !! || /!|f 7| / { � . | � f ��. «� I| ! ! !! ! - \ !| ! �/SEJR DQmmszs; } \ ■ i) gill.' ......................:.:.. .. � � { ! , _ � || ; is ■ l = � \ . ` � ■ ! \�\ � ■ | | ��|�| � § ! � � � ; ■ - ! � ^ , R| :� | ||!!! || {\ ZIA !| ! - r§§■§!||; s M 5gEli � tit. . F U rm I The Municipality of West .Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant DATE: December 20, 2012 SUBJECT: Municipal Website RECOMMENDATION: THAT Council approves the expenditure of$4,000.00 to GiantGoat Web Development Inc. to update the municipal website to be complaint with accessibility regulations. INTRODUCTION: The Integrated Accessibility Standard Regulation requires that municipal websites are in an accessible format. DISCUSSION: In conjunction with the County of Elgin and three other lower tier municipalities, West Elgin is embarking on a revision to our website. This project will make our website accessible. The County of Elgin initiated the project with GiantGoat Development Inc. through a tender process. The Township of Maiahide, Township of Southwold and the Municipality of Dutton/Dunwich secured a Tier 2 project with the company at the cost of$4,000 each if 2 to 4 municipalities were included. As accessibility is an important component of website access, staff have joined the Tier 2 group. The budget for us to join the group is very economical. Staff have met with representatives of GiantGoat. Features discussed included the accessibility access (on top of page), a banner that can be used for alerts, when needed, the drop down lists will be at the bottom of the page. All of our existing content can easily be migrated to the new site. A spring launch date is being planned. Respectfully Submitted, Reviewed by: Norma I. Bryant, HonBA,AMCT / Scott Gawley, C.;-.A. Clerk Administrator/Treasurer op u h, F 7 N� 4 a�U aV '. n 799B The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Clerk DATE: December 20, 2012 SUBJECT: Noise By-law RECOMMENDATION: THAT the following amendments to By-law No. 2004-77 (Noise By-law) be approved: • Schedule 2, item #5 — reference to "in connection with construction" be removed • Schedule 2, item #5 — reference be added — "with the exception of power outages as a result of Hydro One outages" AND THAT a revision to set fines schedule for amended Item #5 be obtained; AND THAT the necessary by-law be brought forward. INTRODUCTION: At the November 22, 2012 meeting, correspondence was received by Council requesting an amendment to our noise by-law. BACKGROUND: The complaint relates to the use of a generator in a residential area. Under By- law No. 2004-77, a generator is included in the definition of"construction equipment". The operation of any construction equipment in connection with construction is prohibited in a residential area from 9:00 p.m. to 7:00 a.m. Council directed to research what other municipalities do in this instance. DISCUSSION: The following by-laws were reviewed: • Town of Whitchurch-Stouffville — generators are included under the definition of construction equipment and are prohibited all day Sundays and statutory holidays and between 7:00 p.m. one day to 7:00 a.m. the next day. • Town of Gravenhurst — generators are included under the definition of construction equipment and are prohibited between 9:00 p.m. and 7:00 a.m. (9:00 a.m. on Sundays). • City of Barrie — generators are included under the definition of construction equipment. Also, the by-law refers to Ministry of Environment N.P.C. Technical Publication No. 205 — Stationary Sources (Urban) — Classes I and II (residential areas). Generators are considered a stationary source of noise. The background or surrounding environmental noise at a particular location is determined. The standard for environmental noise acceptable of stationary sources is expressed as the difference between noise from the sources and the background noise. This requires levels of sound, in decibels, to be measurered. • Municipality of Bluewater- Schedule A of their by-law included prohibition #10 — "Cause or allow the emissions of any unreasonable or unusual noise or vibration by means of the use of operation of any electrical motor, electrical, mechanical, hydraulic or pneumatic device, internal combustion engine or other mechanical or like device within a residential area" for the hours from 2100 one day to 0700 the next day. • City of Toronto — Power device is defined as "any powered device used in the servicing, maintenance or repair of property except devices driven by muscular power only and snow blowers. The operation is prohibited between 9:00 p.m. one day to 7:00 a.m. the next day, 9:00 a.m. Sundays and statutory holidays. • City of London — Use of power equipment —the sound caused by the use of operation of a lawnmower, chain-saw, leaf-blower, or any other such noise- generating tool or device that is clearly audible at a Point of Reception in a Residential Area between 10:00 p.m. of any day and 7:00 a.m. of the next day (or 9:00 a.m. if the following day is Sunday). Staff at the Municipality of Bluewater advised that they have not issued an order under this section. However, they do advise residents that use of generators could apply under this section and to be aware of the time restriction. A simple change to Item #5, on Schedule 2 of By-law No. 2004-77 to remove the reference "in connection with construction" would address the concern. This would mean that the operation of construction equipment would be prohibitive between 9 p.m. to 7 a.m. Exceptions for external power outages (e.g. power outages as a result of Hydro One outages) should also be included in the by-law amendment. Respectfully Submitted, Reviewed by: Norma I. Bryant, Ho A,AMCT Scott Gawley, C.G. Prer Clerk Administrator/Treas �J Q - �y rg98j� The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: December 20, 2012 SUBJECT: Asset Management Plan RECOMMENDATION: That the strategy of using a combination of using the Municipality of West Elgin staff and outside engineering resources to complete the Asset Management Plan for the Municipality of West Elgin by December 31, 2013 as outlined in report by the Administrator/Treasurer dated December 20, 2012 be approved. INTRODUCTION: Council approved the following recommendation based on the recommendation in the report to Council — dated October 11, 2012 on Asset Management: That Council supports the application for Municipal Infrastructure Investment Initiative Funding for Asset Management Expression of Interest; AND FURTHER directs staff to complete the application for submission by October 22, 2012. On Monday December 3`d the Ontario Government posted that the Municipality of West Elgin was successful in receiving a grant of$22,610.09 for the development of an Asset Management Plan for the municipality. The Ontario Government has made comprehensive asset management plans a requirement for all Broader Public Sector organizations seeking provincial funding for infrastructure projects. DISCUSSION: The Municipality of West Elgin has completed inventory of the assets of the municipality in compliance with the PSAB rules for financial statement presentation in 2009. The municipality as well has completed a financial plan for the Water System to be compliant with DQWMS of the Safe Drinking Water Act requirements. The municipality has started the mapping of the following asset classes: • Water (incl. hydrants) • Storm Sewers ® Sanitary Sewers ® Roads o Road signs s GPS'd Curb Stops ® Streetlights ® Bridges/culverts The next step is to develop an overall Asset Management Plan for the Municipality of West Elgin. Alternatives to this plan development could be: 1. Prepare Request for Proposal (RFP) for a preparation of an Asset Management Plan. Number of Municipalities have done this or are looking at contracting the development of the plan to a consulting company. 2. Develop an Asset Management Plan with the use of internal staff of the Municipality of West Elgin and contract for specific engineering services that are not available within the municipality. Quote has been obtained for update of GIS work completed 3 years ago for roads and water assets. 3. Partner with neighbouring municipalities for the development or tendering for an RFP for an Asset Management Plan. I believe that the Municipality of West Elgin have the internal resources to complete an Asset Management Plan for the Municipality of West Elgin with the continued assistance of outside engineering firms. Presently we have used OCWA, Spriet Engineering, Stantec and Associated Engineering in the municipality. A re-alignment of duties of administration staff would be required to provide approximately the three days a week for the next year to complete the plan. The benefit of using internal staff with support from an outside engineering firm is that asset management plan will be a hands on document to be used for capital budget approvals and tax and water rate setting to ensure that the financial resources are available for asset replacement. Respectfully Submitted, �'R. S tt Gawiey Administrator/Treas rer Ministry of infrastructure Ministere de('Infrastructure Ministry of Minist6re des M gx Transportation Transports Ministry of Ministbre des Municipal Affairs Affaires municipaies `rY ti ®� and Housing et du Lo ernent r''tp`'- g �?P.A or- Ontario 14�r.�x Office of the Minister Bureau du ministref f �a64 Ferguson Block, 3d Floor 8difice Ferguson, 3s etage 77 W.elle�sley St.West 77,,rare Wellesley ouest Toronto, Ontario Toronto(Ontario) : ` M7A 1Z8 M7A 1Z$ ''�+ (416)327-9200 (416)327-9200 'f www.ontarlo.calinfrastructure www.ontario.ca/infrastructure www.mto.gov.on.ca www.Mto.gov.on.ca www.antarfo.ca/MAH www.ontario.ca/MAH MC-2012-682 November 15, 2012 His Worship Bernie Wiehle Municipality of West Elgin 22413 Hoskins Line PO Box 490 Rodney ON NOL 2C0 Dear Mayor Wiehle: 1 am very pleased to be able to write to you today and provide an update on Ontario's Municipal ,Infrastructure Strategy. My announcement of the strategy on August 16, 2012, and speech at the Association of Municipalities of Ontario (AMO) annual conference in August emphasized the importance of good.assetmanagement planning. As indicated in the strategy, the policy going forward is that municipalities requesting provincial infrastructure funding will need to show how projects fit within a comprehensive asset management plan. Asset management planning helps us make smart decisions about building, operating, maintaining, renewing and replacing infrastructure over the long term. Working collaboratively to focus on the most pressing needs and to show that we have done our homework with respect to addressing those needs will put us in good stead as we negotiate future funding programs with the federal government. To support municipalities, we have made available a guide and an online web portal. Building Together. Guide for Municipal Asset Management Plans sets out the information and analysis that asset management plans should include, at a minimum. The online asset management to�otkft-is-available°•to help municipalities develop or refine their plans (ontario.calmunicipalinfrastructure). In addition, Ontario is providing $60 million over the next three years to municipalities through our new funding program, the Municipal infrastructure Investment initiative (Mill). Up to $9 million is being made available this year to help municipalities prepare their plans, while the rem airung-funds watl..help.address.critical projects identified in those finalized plans. The uptake for asset management funding has been exceptional — nearly 100 per cent of eligible communities submitted expressions of interest for funding by the October 22 Id deadline. Interest in this program tells me that we are on the right track with our focus on asset management planning. Municipalities that met eligibility will be receiving notification and their funding very soon. Icor�t'tf _ 2d 1 am also pleased to inform you that we have launched the next phase of this work—the MIll Capital Program. This $51-million program is now available to all Ontario municipalities and is intended to help address critical road, bridge, water and wastewater projects identified through asset management plans. I certainly appreciate that this infrastructure funding program is relatively modest when compared to the need for investment. As I communicated in August, we are wo.rkirig..hard to find ways-to..extend.the duration of this..program and to expand the envelope. While additional program details can be found in the Capital Program Manual posted online at ontario.calmunicipalinfrastructure, I would like to draw your attention to the Key features of this program, many of which will be new to municipalities. ® The first step will-be a pre-screen. This will help identify projects that have the greatest potential for alignment with the objectives of the Mil Capital Program and to minimize time spent preparing applications. Expressions of Interest are due by January 9, 2013. a Asset management plans are the tool by which applicants can demonstrate that proposed projects are top priorities and that the full range of local infrastructure financing tools has been explored. The share of provincial funding that may be requested is flexible up to a maximum of 90% of total project costs or$2 million, whichever is lower. Applicants will need to put forward a rationale for the amount of funding requested and demonstrate that they are doing what they can financially to move forward with the project. We have been hearing concerns that municipalities will not have enough time to complete asset management plans before applications are due for the capital funding. We certainly appreciate that it will take time to prepare asset management plans that are consistent with the content outlined in the Guide for Municipal Asset Management Plans. In cases where a municipality or Local Services Board with only a partial asset management plan has an urgent road, bridge, water or wastewater project that it cannot address on its own, it may put the project forward for funding consideration under the Mill Capital Program. As part of this, we will be looking for strong commitments from applicants to completion of asset management plans by the end of 2013. Our government has made unprecedented investments in infrastructure across the province. We will continue to partner with all municipalities to invest in local infrastructure to support economic growth and enhance quality of life. Sincerely, Bob Chiarelli Minister Ministry of Infrastructure Pagel of 3 Building Together, Municipal Infrastructure Strategy Building Together: Guide for Municipal Asset Management Plans Table of Contents 1. Letter from the Minister of Infrastructure c lan.as #letter> 2. Part One: Context<Dart one.asp> 1. Introduction <part one.asp#intro 2. Municipal infrastructure strategy <12art one.as #mis> 3. Part Two: Asset ana ent Planning < art wo.as > 1. Asset management in Ontario [part two asp#asset> 2. Innovation <part two.asp#innovations 3. Integration with financial planning <part_two asp#integratipn> 4, Enhancing the asset management 121anning process <part two.asp#enhancing 4. Part Three: The elements of a detailed as et man ement plan chart three.asD> 1. Executive summa <part three.as #summar > 2. Introduction <part three.as intro ction> 3. State of local. infrastructure chart three.asp#state> 4. Desired levels of service <part three.as #desired> 5. Asset mana ement strategy <part three,asl2#asset> 6. Financing strategy <part three.as #financin > 5. Part Four: Conclusion [Dart four.as #conclusion> Letter from the Minister of Infrastructure and Minister of Transportation Infrastructure investments are vital to strengthening the economy, creating jobs and building strong communities in which residents enjoy a high quality of life. That's why the Ontario government has invested more than $75 billion in infrastructure since 2003 to support our hospitals, schools, transit and roads - creating or preserving close to 100,000 jobs, on average, each year. Ministry of Infrastructure Page 2 of 3 Constant Ontario Average Annual Change in Per Capita Net PubAc Stock 2002 Prices 350 330 300 297 287 250 216 200 166 { 150 125 100 72 5o -30 -69 -3$ 38 -50 1956-60 1961-65 1966-70 1971-75 1976-80 19 -85 1986-90 1991-95 1996-00 2001-05 2Q06-11 AGO Sources:Statistics Canada and Ontario Ministry of Infrastructure Last June, we released our 10-year infrastructure plan, Building Together. This plan is the first of its kind and reinforces our strong commitment to continued investment in infrastructure. Despite significant fiscal challenges, we are standing by that commitment. In the 2012 Ontario Budget, we committed to invest more than $35 billion in infrastructure over the next three years. We are also standing by our commitments to municipalities, including honouring our commitment to implement the uploads agreed upon through the Provincial-Municipal Fiscal and Service Delivery Review (PMFSDR) according to the schedule agreed upon through the PMFSDR, and providing over $1.8 billion to municipalities through the combined benefit of both the Ontario Municipal Partnership Fund (OMPF) grants and provincial uploads in 2012. Recognizing that we have more work to do with municipalities and the federal government to address municipal infrastructure challenges, the government committed through Building Together to develop a municipal infrastructure strategy. Asset management will be the foundation of the strategy. Asset management pianning will allow needs to be prioritized over wants. It will help ensure that investments are made at the right time to minimize future repair and rehabilitation costs and maintain municipal assets. We are moving toward standardization and consistency in municipal asset management. The first step is requiring any municipality seeking provincial capital funding to prepare a detailed asset management plan and show how its proposed project fits within it. As part of this process, municipalities will need to demonstrate how they themselves are assisting financially with the proposed project, including engaging with Infrastructure Ontario. We have heard loud and clear that some municipalities, particularly small ones, struggle with the task of preparing detailed asset management plans due to a lack of in-house technical capacity or limited financial resources. The government will therefore be making funding available on an entitlement basis to approximately 350 communities to assist with the preparation of asset management plans. We are taking an entitlement approach so municipalities can focus on improving their asset management plans rather than on competing for funding. This guide is part of a toolkit to help municipalities prepare asset management plans and consider all the resources that are available to help address infrastructure needs. This web-based toolkit will also help us learn from each other by providing a forum to share best practices and success stories. Ministry of Infrastructure Page 3 of 3 The goals of the municipal infrastructure strategy include; making good asset management planning universal; moving toward optimal use of a full range of infrastructure financing tools; and addressing the structural challenges facing small communities. The federal government should be a key partner in this effort. We are actively participating in the federal government's year-long engagement process to inform its long-term infrastructure plan. We have been emphasizing our commitment to asset management and smart investment. We will continue to work with our municipal and federal partners to address municipal infrastructure challenges and ensure Ontario's future prosperity. Bob Chiareili, Minister of Infrastructure, Minister of Transportation b back to too Table of Contents 1. Letter from the Minister of Infrastructure.<plan aS_p#letter> 2. Part One: Context <part one.asn> 1. Introduction <part one.asp#intro> 2. Municipal infrastructure strategy.<part one.asn#mis> 3. Part Two: Asset management planning dart fwn,asp> 1. Asset_management in Ontario <part two.asp#asset> 2. Innovation <part two.asp#innovation> 3. Integration with financial planning <part two.asp#Intearation> 4. Enhancing the asset management planning process <Dart two.asp#enhancing> 4. Part Three: The elements of a detailed asset management plan <Part three.asv> 1. Executive summary <part three.as #summar > 2. Introduction <part three.asp#introdugtion> 3. State of local infrastructure <part three.asv#sta te> 4. Desired levels of service <,2art three.asp#desired> 5. Asset management strateu < art three.a.5o#asset> 6. Financing strategy <part three.asp#financina> 5. Part Four: Conclusion <Dart four.asv#conclusion> OF //.. V ��F Q 1 a r U uIM1 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: December 20, 2012 SUBJECT: Chief Building Official RECOMMENDATION: That accept the report by the Administrator/Treasurer dated December 20, 2012 to continue with the sharing of Building Inspection Services with the Municipality of Dutton-Dunwich and Township of Southwold. INTRODUCTION: The retirement of Lorne McLeod as the Chief Building Official (CBO) for the Municipality of West Elgin effective March 31, 2013 was accepted at the November 8, 2012 Council Meeting. The Municipality of West Elgin has received Building Inspection through a working partnership with the Municipality of Dutton-Dunwich and the Township of Southwold for a chief Building Official and Building Inspector (currently Doug Mitton). Direction given to staff at the November 8, 2012 Council meeting for the AdministratorlTreasurer to bring a report back to Council's December 20, 2012 meeting with options for a Chief Building Official for the Municipality of West Elgin. DISCUSSION: I have met with the C.A.O.'s from Dutton-Dunwich and Southwold to explore the possible options available for the provision of CBO and Building Inspection Services. The following options have been considered: 1. Replacement of the CBO position and continue with the co-operative approach of sharing building inspection services with the Municipality of Dutton-Dunwich and the Township of Southwold. The present cost to the Municipality of West Elgin is $65,500 per year (includes wages, travel costs, cell phone and miscellaneous administrative costs). 2. Review of the building inspection services for the Municipality of West Elgin: Actual Hours for 2012 (11 months) 996.5 hours Actual Hours for 2011 (12 months) 1128.5 hours Annual Travel Costs, Cell and Misc. $8,500.00 The workload represents approximately 213 of full-time staff member. It is reasonable to expect that the hours will not change materially on annual basis. Options considered to meet the building inspection services of approximately 1,100 hours per year: a) Hire a CBO/Inspector on a part-time basis (if available), however the issue will be how vacation coverage be handled. The cost will be approximately the same as the co-operative relationship with Dutton- Dunwich and Southwold (approx. $65,500 per year) b) Hire a CBO/Inspector fulltime and combine the duties with other duties required by the municipality (perhaps but not limited to By-Law Enforcement, Emergency Management Co-Ordinator, Fire Department Chief/Inspector/Training Officer or Health and Safety Officer). c) Contract the service to another Municipality or County that provides this service. 1 have contacted a County that provides service and the cost of the service would be a monthly stand-by of $500 ($6,000 per year) and an hourly cost of $80.00 per hour (based on 1,100 hours - $88,000). d) Contract the service to a Company or Individual that provides the service, the costs would be approximately the same as item c). The current revenue from Building & Sewage Permits on an annual basis is $25,000. A review of the current fee structure will be discussed during the budget. A report is to continue with the current arrangement and share building inspection services at the Municipality of Dutton-Dunwich and Township of Southwold council meetings in December. If the proposal is accepted by all three councils a job posting will be prepared and placed in newspapers by Dutton-Dunwich and on websites early in 2013 with a plan to have an overlap period prior to Lorne's retirement. Respectfully Submitted, Cott Gawley Administrator/Treasurer lJ it �] THE MUNICIPALITY OF DUTTON/DUNWICH TO: Mayor and Members of Council FROM: Laurie Spence Bannerman, CAO DATE: December 12, 2412 SUBJECT: Building Official/Inspector INFORMATION: CAO had discussions and met with each of our Building Officials as well as Administrators from Southwold and West Elgin regarding succession planning for the retirement of Lorne McLeod at the end of March 2413. Some options which were discussed or suggested were: 1) each of the three municipalities having the services "provided autonomously through Lambton County Building officials, as does Southwest Middlesex, and paying a monthly retainer as well as for onsite inspections and travel as needed; 2) at least one municipality (of the three) hiring a CBO/BO part time and pairing those responsibilities with other duties in a respective municipality, i.e. By-Law, Emergency Management, etc.; 3) continuing the arrangement we currently enjoy wherein this municipality hires a full time Building Official and recovers one third of the cost for each of the other two neighbouring municipalities; 4) contract with another company or individual for the services on an as-needed basis. Ultimately, taking financial calculations as well as other considerations into account, the consensus was to provide these services with the model we already have had in place. A job posting is being prepared and will be placed in newspapers and on websites early in 2013 with a plan to have an overlap period prior to Lome's retirement. SIGNATURES Laurie Spence Bannennan Chief Administrative Officer a - _ s u ti 2 � V898' The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Ad min istratorlTreasurer DATE: December 20, 2012 SUBJECT: 2013 Budget Schedule RECOMMENDATION: That Council accept the proposed 2013 Budget Schedule as outlined in the Ad min istratorlTreasurer's report dated December 20, 2012. INTRODUCTION: The 2013 Budget is an important element for council to provide direction of the operations for the Municipality of West Elgin from both a long term capital and ongoing operation, maintenance and administration. DISCUSSION: The following schedule for the 2013 Budget is proposed: Jan 2nd to Jan 25th - Departments Prepare Budgets Jan 281h to Feb 1" - Review & Summary by Treasury Feb 4'h to Feb 8th - Preparation of Draft Budget for Council Feb 14'h - Draft Packages available for Council Feb 21$t - Special Meeting of Council to review the following: • Capital Budget • Summary of Municipality Budget • Proposed Rate Increase Feb 28nd at 1:30PM - Regular Council Meeting — Port Glasgow Trailer Park Budget, March 7th - Special Meeting of Council to review the following Operation, Maintenance and Administration Budgets • 9:00 AM Roads Department • 11:00 AM Recreation Department • 1:30 PM Water Department • 3:00 PM Administration March 14th - Regular Council Meeting to consider the Final Draft Budget and Public Input. March 28th - Regular Council Meeting adoption of the 2013 Budget and Rate By-Law. Respectfully Submitted, lF I Scott Gawle Y Ad min istratorlTreasurer h X99$ �ti The Municipality ®�f° West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Clerk DATE: December 20, 2012 SUBJECT: Planning Matters RECOMMENDATION: For information only. INTRODUCTION: To provide a list of outstanding planning matters to the end of 2012. DISCUSSION: The following planning projects have not been completed to date: • Ontario Municipal Board appeal —West Elgin Official Plan • Ontario Municipal Board appeal — Nitra • New zoning by-law • Community Improvement Plan — Farmer's Market Task Force report, Arts & Culture Centre Task Force report, Business Recruitment & Expansion Task Force report • Port Glasgow Pier extension — completion of class EA • Amendment to site plan control by-law • Completion of well water policy • Completion of cash-in-lieu policy • Comments on Economic Development Strategy Port Glasgow • Secondary plan • Zoning & site plan approval for commercial block (public meeting on rezoning has been held) (Seaside) • Subdivision plan, zoning by-law, class EA (Seaside) • Preparation of subdivision agreement (Seaside) Open Files; • Harvesters Baptist Church zoning amendment • Simon lu rezoning Page 2 Kearns gravel pit rezoning West Elgin Variety site plan ® Zoning amendments relating to severance applications Respectfully Submitted, Reviewed by: Norma I. Bryant, nBA, AMCT Scott Gawley, C.G.A. Clerk Administrator/Treasurer C- 9K Y ,4v4ryf 'Y� o .ra Q � U m 7 I he Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Janet Johnston, Deputy Treasurer DATE: December 20, 2012 SUBJECT: Unemployment Insurance Premiums RECOMMENDATION: THAT Council approves the sharing of the employment insurance premiums with the full time employees in the total amount of$1,785.00 INTRODUCTION: Under the Unemployment Insurance Act, the employer must share the savings incurred as a result of reduced premiums. DISCUSSION: The Municipality remits an unemployment insurance premium based on 1.187% of the full time employee's deduction instead of 1.4%. Under the legislation the Municipality must share at least 5/12 of the savings with the employees. 2012 remittance at 1.4% $25,840.25 2012 remittance at 1.187% 21,908.84 Savings of $ 3,931.41 5/12 of savings $ 1,638.09 An allocation of the following is being suggested: 20 full-time employees $ 85.00 each 1 full-time employee (6 months) $ 45.00 1 full-time employee (5 months) $ 40.00 The total amount shared would be $1,785.00 which would result in savings of $2,146.41 (in comparison to $3,931.41) to the Municipality. Respectfully Submitted, Reviewed by: Janet Johnston colt Cawley, C.G.A. Deputy Treasurer AdministratorlTreasurer e u eP n The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: NORMA I. BRYANT, CLERK DATE: SEPTEMBER 13, 2012 SUBJECT: ROOFTOP SOLAR REQUEST—ALEX FLEMING RECOMMENDATION: THAT Council support the proposed rooftop solar project at 20674 Hoskins Line; AND that the applicant be notified that a building permit is required for the improvements as recommended by the engineer. INTRODUCTION: Correspondence received from Michael Kozdras for Council support of a rooftop solar project at their property located at 24232 Silver Clay Line (see attachment). BACKGROUND: Council, at its meeting held on September 13th 2012, passed the following resolution: "THAT municipal support shall be given for microFit and FIT rooftop solar projects, on a case by case basis, subject to written confirmation from an engineer regarding the capability of the structure". DISCUSSION: The applicant, Alex Fleming, has provided a copy of an engineer's assessment on the project. A building permit will be required for the recommended improvements. Respectfully Submitted, Reviewed by: Norma !. Bryant, HonBA,AMCT cat# Gawley, C. .A. Clerk Administrator/Treasurer Attachments: #1 Correspondence from Alex Fleming, dated December 14, 2012 } cur AA uvlc c p y ® LA)e51 4% CdLlAC Jr. f A P/emt l9 f S C � +1'ng muniG(fia Cc ! S uq)p ot+/ �pl P&'I a i` o e Prescr4 Oed roe s,/ma►l i cc joa l Co cc � �4` � .� a)O p Oil e_'5O/a ' dc � r � / ed-To Tt o i f-( Aoo�ioP 5014 GhS aflQ c'o� 'hrs rhs�F� lla -� �`or� W� L1� +wo hu Lltm5 aild one mac- /ne-ov G Aed, V�JC k 0 a9 h4S d"(- p 1106 N j o t+ ©-� � he A O'y Djj$r{vi eC,e 1'rq - - e nev, u`� u �e, t,u 0w ld 1� k� fay a 6/� mae o •���r J t �s +-en ie4fi"li +hem si � { WOO +6,wiq nitain4a n the&% deft no retV,soh . 24 m o ll e5 fo p w a ll d/ _r wt n o+ be de n o l�sk oy 4 he h wl ns ' + ti5 p� h p �n per `�-a? 5 ® � -1-he�� ba; Idt`ogs -f or t I ood ntt rn b 'fP ©. yezi,5 , It varY m ocA ryptec'a-ko �dct�cc 5 uPpot4 -�dr +-his P rojec'+ ' Alm Fem( PRESCRIBED FORM: CONFIRMATION OF PRELIMINARY ROOFTOP SOLAR PV ENGINEERING ASSESSMENT Section 3.2(f)of the FIT Rules,Version 2.0 Legal Name of Applicant: arVe .,41&-x and er t 206?$Hoskins Line,R.R.#1,Rodney,Ont.NOL 2co Applicant Address: Project Name: Fleming pee J ec 20674 Hoskins Line,R.R.#1,Rodney,Ont,NOL2CO Project Address: 3 Farm buildings: Description of Building: 48x100,26x40,30x6O Brian Waddell Structural Engineer 90473372 Structural Engineering ;j;t;;;: info @waddelleng.com 519-267-6789 Waddell Engineering Ltd. 99 Baggs Cr.,Cambridge Ontario N1T 2E8 Limited Company 100165296 Brian Waddell I am a professional engineer and am a member in good standing with the Professional Engineers of Ontario. I am qualified to evaluate a building's suitability for a rooftop solar photovoltaic installation. 1 have based this evaluation on available information including,but not limited to,existing structural and Woofing plans,visual inspection of the building including trusses, beams, columns, roofing material,a review of the preliminary design and/or layout,as the case may be,for the proposed rooftop solar photovoltaic installation design,and preliminary dead and live loading calculations. FIT reference number: (Note:Must be inserted by Applicant to complete Application) i I Aug 2012 Page 1 of 3 FIT PRESCRIBED FORM: CONFIRMATION OF PRELIMINARY ROOFTOP SOLAR PV ENGINEERING ASSESSMENT Section 3,2(f)of the FIT Rules,Version 2.0 In relation to the building, located at the Project Address and described above,where the proposed solar photovoltaic project is proposed to be installed, I conclude, based on my evaluation of the information currently available,that this building has sufficient usable surface area for the project and that it is either: F- suitable to support the proposed solar photovoltaic system;or would be suitable to support the proposed solar photovoltaic system after the jX implementation of improvements the listing and particulars of which are attached at Exhibit"A"on a preliminary basis. I understand that should the Applicant be offered a FIT Contract,the Applicant will have no more than 18 months to reach commercial operation(or, in some circumstances,35 months). I further understand and acknowledge that the OPA will be using this confirmation when evaluating the FIT Application, and that the OPA reserves the right to terminate any FIT Contract issued in respect of this FIT Application should the Applicant/Supplier not be able to reach commercial operation due to issues.surrounding the building's ability to accommodate the solar photovoltaic system,subject to claims of force majeure and the other provisions of the FIT Contract. I also grant the OPA access to any drawings, calculations, studies and reports within my control that I used to reach my conclusion of the building's ability to accommodate the solar photovoltaic system,should these be requested by the OPA. Dated the 13 day of December 20 12 By: Signature Name: Brian Waddell Title: Brian Waddell Aug 2012 Page 2 of 3 FIT PRESCRIBED FORM: CONFIRMATION OF PRELIMINARY ROOFTOP SOLAR PV ENGINEERING ASSESSMENT Section 3.2(f)of the FIT Roles,Version 2.0 EXHIBIT"A" LIST OF PRELIMINARY RECOMMENDED IMPROVEMENTS TO ACCOMMODATE PROPOSED SOLAR PHOTOVOLTAIC SYSTEM Note: Recommended improvements may include on alternate support structure for the proposed solar photovoltaic system - Minimum truss reinforcement- 1)Add 2 x 10 to the top chord of truss on solar side 2)Add 24"x16"- 314" plywood to cover each side of truss plates. Will be providing stamped drawings for the reinforcement. Aug 2012 Page 3 of 3 i" �F /• V .vUU rvC` q {1' a rn u m I he Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Clerk DATE: December 20, 2012 SUBJECT: Change of Legal Firm RECOMMENDATION: THAT Council authorizes the Mayor and Clerk to sign the direction form authorizing the transfer of files from Hennessey Gibson Hogan to McKenzie Lake Lawyers as of January 1, 2013. INTRODUCTION 1 DISCUSSION: Correspondence has been received from Steve Gibson that he is changing his law firm to McKenzie Lake Lawyers as of January 1, 2013. Direction to transfer our files to the McKenzie Lake is required. The files will remain under the primary care and carriage of Stephen H. Gibson. Respectfully Submitted, Reviewed by. Norma f. Bryant, H6daa,AnncT Scott Gawle Y, C. A. Clerk Administrator/Treasurer AD. AM MUNIGIPAL11Y Uf WEST E'CCN n�Ctir��n 375 Thomas Street, Unit 1 ; tai Ingersoll,ON N5C OB1 Phone:519-485-1414 11 E-Mail:info @intech-soiar.com Clean Energy Inc. i =.T...,., "! Website:www.intech-solar.com November 14, 2012 Norma Bryant Municipality of West Elgin 22413 Hoskins Line P.O. Box 490 Rodney, ON NOL 2C0 Dear Ms. Bryant, Intech Clean Energy Inc. is planning a 490kW ground mounted solar project in the town of Rodney, ON. This project is called Intech number 1—Rodney 1. We plan to hold our final public meeting in regards to this project on January 17, 2013 at 6:00pm at the Rodney Recreation Centre. I have enclosed a copy of our Notice of Final Public Meeting for this project. If you have any questions, please don't hesitate to contact me. Sincerely, Marg r Neufeld Administrative Assistant Intech Clean Energy Inc. A7 ,0. 3 CC P. �' CD n C N 0 m N r' o O CD 'fir O O [/? (D ? CD C7 �. CD C7 R �.�. C7 v 0 _� N CD K 0 3 CD N 0 3 N (b N• n n 0 O CD n O O — DAR O QT CL � (7 a* rZ cr vCD-. 3 � x :3 o � � � v � r* so -tiv� f° (D wpm vii O O N O O — O CD v O 0 � (a ° 0 Qua] CL E3 a`r _ 0 o o � 3 D as 3 clr CD n O 3 CD CD O N S =. .�.r C7 N N 3 L*. 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CD C1 N R O = Cn R 3 CD W 0 R " y p �, O O -h Oz A 3 CD O m 0 iV O D O � R 0 d r y O 0 'a N 3 Cn N = O O) M N _� CD 2: � N'-a !C 2) W CD' 0 �CD c7 Cn C7 CD p O CO 3 m �. N �- Z) n NCQ '3r � � �' 3 -p O =r 3 CD 01 CD CD .r �Q Q _ oo• Z mcQ �- RD �' z oC 00 " ,°�� N � QNVC f� p. 3 C-) 3 — 6? N 3 p CD j �• r• 7 Ill - LO LN � `z 0 �� Orc) d � � 3 sv * a a C. • o CD ch Lv - C l< C � C CU � ,� O X N CU CD � — 3 3 S �, � rp. CD .. � * CD d Q C1 0 CD w 3 _ � � V -4 D 7 O N R N � O W W� Cr � .r a c 3 Q C v s 0 CD @ CL N CD N N 3 a s A C) X : ;1 0 O 0 CL 0 (Q o m m 'C 3n CD CL Mm �s to) D Ao �. fD r" N Q " CD O o 7 Q 7 C'1 ��n • ..:sT �' ,I HERITAGE HOMES COMMUNITY HUB 146 Munroe St., West Lorne, Ontario NOL 2PO ..,F Municipality of West Elgin P.O.Box 490, Rodney, On. NOL 2C0 Att: West Elgin Council The Directors of West Lorne Heritage Homes and the steering Committee of the Nub are asking if you would designate the Heritage Homes Community Hub at 146 Munroe Street as a Municipal Capital Facility. Thank you for your consideration to this matter. DOUGLAS W. STADDON Pres. WEST LORNE HERITAGE HOMES CHARITABLE CORPORATION „� F7 xriZya N. va% Dear Client, The Ontario Clean Water Agency(OCWA) is yvorlsing towards helping you become compliant with Section 14(4)of the Safe Drinking�yy , which requires owners to provide the public with access to the operating.,a ree sl n; be.ts�w.. een the accredited operating authority and the municipal system owners. , �-�f�L f S Section 14(4) comes into force onai uak�y20'13. Section 14(4) reads: The contents of every agregt3 c r eu to in subsection (1) between an owner of a drinking water system and an accre t e, authority shall be made public by the owner of the system in accordance wit ;< gents prescribed by the Minister.” yU, OCWA is reviewing oud" . , cis a:9.. ent and is currently preparing a revised version that excludes all confdentiat fo ""to such as pricing. This information would be subject to exclusion if it were req � ices"the Municipal Freedom of Information and Protection of Privacy Act. The revised son will enable us to comply with the requirement in Section 14(4) f r:. while protecting certain commercial terms relating to our arrangement. ;a Although the Ministry of the Er vrronmen't hqs not yet "I' f'd what"shall be made public" actually entails, we request that ou rloi of m l e any cople odour orrgmal signed agreement available for public vie4rn kle hexpee to have tie reused cEocue�hl toxyou by December 21 to v r t� z t c y Y p+ r r enable you to meet any�e�e� sae agreetnep�t.yott may tecetve sWeIoo�C,forward to assisting you comply wSectiond4{�4): � As 2013 approaches, OCWA also wants to re-assure you t f4h641evv Standard of Care Regulations, OCWA will continue to work with you as your muntdral partner in the delivery of safe and reliable water and w�asewle� services We would also be pleased to discuss this important issue with-you of dourarIiest aonveence Yours truly, � ONTARIO CLEAN WATER AGENCY :` E Susan Budden, Account Manager DEC 0 4 201? /F I E ty .l V IginCounty - - December 4, 2012 Municipality of West Elgin, 22413 Hoskins Line, PO Box 490 Rodney, NOL 2C0 Attention: Mayor Wiehle and Council Thank you for the opportunity to comment on the Municipality of West Elgin Economic Development Strategic Plan 2013-2016. Upon review, the document is a positive first step to encouraging a conversation on enhancing local economic development within the municipality. The document suggests it's strategic in nature however it would seem that the content of the report lends itself to more of a visioning or guiding document rather than a specific plan. Therefore, changing the name of the document to "Municipality of West Elgin Economic Development Vision" may be more appropriate. The work done does set a good foundation when incorporating economic development goals and actions into an overall strategic plan for the municipality. The document mentions six tools that are to be undertaken in order to work toward the vision: Economic and Community profile, Human Resources, Business Assistance, Brand Identity and Marketing Strategy, Community Ambassadors, and Seniors Housing. All six of these proposed initiatives should be reviewed in greater detail to determine if they are warranted and/or what level or degree they should be developed. For example, the County of Elgin has a successful ambassadors program and duplicating such an effort at a local level may not be required, or an extension of the County's program be developed to meet the specific needs of West Elgin. Furthermore, there are economic development resources at the County and other organizations like the Elgin Business Resource Centre that may impact the type and/or the need of the human resource component. The County does undertake investment attraction efforts which may reduce the need for municipal partners to be involved in such activities. With respect to developing a marketing and branding strategy, given the experience of the County in retaining consultants to undertake such initiatives, the Municipality of West Elgin should be prepared to pay more than the figure stated in the report. Seniors Housing may have potential however attracting private investors should be explored which would reduce the need for municipal dollars as stated in the report. When developing these six tools an analysis of available resources should be considered that could impact the need and development of those mentioned in the report. The County's Economic Development department is available to provide guidance to the Economic Development Committee, Council and senior staff on further developing and implementing the vision and incorporating those activities as part of a strategic document that will guide the economic development of the municipality. Again, thank you for the opportunity to provide comment. Sincerely, ~ County of Elgin 450 Sunset Drive St.Thomas,Ontario N513 5V1 Canada Alan Smith, Phone;519-631-1460 Fax:519833-7661 General Manager, Economic Development www.elgin-county.on.ca Progressive by Nature From: Debra Webster[mailto:DWebster @elgincfdc.ca] Sent: December-11-12 10;43 AM To: kkruger @bayham,on.ca; Graves,Wendell; Central Elgin CAO, Don Leitch;jreynaert @town,aylmer,on.ca; Laurie Spence Bannerman; cao @twp.southwold.on.ca; mcasavecchia @malahide.ca; sgawley @westelgin.net Subject:Trillium Announcement-You Are Invited -Tuesday, December 18 - 10:10 a,m. Orrtat`io Ar••y lrctnd�t�ie�i� INCJOVATICON C-FN rRC Trilllo 3.! rnlCturn I;tDF3 l-N-r 1A�+l ZURS FaU,rtd�tfgil tf ['Llrii r#� Ontario Trillium Found ti n Announcement and ICE D.usi esis "du-a on Ceremony Piease,jvi�MOP:Jd'OYurek and the a tarila Trillium;Foundation on Tuesday December i6-,20i2 at I0 a mp far a I inaunc meni-lo tft-Tllno ian e4re�Pr 9-htrepreneurs TThm tefehtate.with tb+ :first.busks brad cias.i ritn tirte:ICE I�ncubatian'�rrogr�im. Tuesday December 18, 2012 NVP In» u #i n`Centre 0r. Entrepreneurs 306S.'Ed eware Road Et.T�Inmas RSVP to debst i'bar Friday F7e�e�t�er I4;.�0��`1 dw. Ar-'0 iftddc.ea-1 319-& 3,1597 ext.326 Marilyn Crewe Community Economic Development Officer Elgin Business Resource Centre 300 S Edgeware Rd,St Thomas ON N5P 41-1 519.633.7597 ext 327 www.elgincfdc.ca www.facebook.com/ElginBusinessResourceCentre coq ?' ^ SI-71 w r� Flan-i1ers !1u- 13 December, 2012 MEMORANDUM #019012235 TO: Members Committee of Adjustment Municipality of West Elgin FROM: Ted L. Halwa SUBJ: Application for a Minor Variance: Norman A. Miller, A-2/2012 - 22764 Grey Line (Part of Lot 9, Concession Xlil)-north side of Gray Line west of Mistele Road 1. PURPOSE • to permit an existing building (cabin) to be used for the purposes of a shelter for temporary farm help engaged in forestry work; • the owner, Mr. Norman Miller, is seeking permission to use the wood constructed building (erected circa 2009) for the purposes of the aforementioned shelter. 2. SITE CHARACTERISTICS (key map) • the subject lands have an area of 20.2 hectares (50 acres), a depth of 729 metres (2,390 ft) and a frontage of 284.3 metres (933 ft) on Gray Line. The parcel is occupied four small buildings situated near the rear of the parcel and is otherwise extensively forested. The owner purchased the lands in 1992; • the four buildings comprise, as described by the owner: a) a shed (circa 2008) used for the storage of agricultural/forestry/silvaculture equipment; b) a building (circa 1993) used for the storage of agricultural/forestry/slivaculture tools and equipment and as a weather shelter for people engaged in work related to the uses on the property; c) the wood constructed cabin (circa 2009) used as to accommodate seasonal workers; z •'i � f4f �1� Norman A. Miller, A-212012 4#019012235 Municipality of West Elgin December 13, 2012 Page 2 d) a building (circa 1993) used as an outhouse. • the owner is seeking permission to legally use the 6.1 m x 6.1 m (20 ft x 20 ft) wood constructed cabin for the purposes of a shelter for temporary help engaged in forestry. Relief is required insofar as accessory living quarters are permitted only in cases for seasonal farm help accessory to an agricultural use. In this instance, the accessory living quarters would be accessory to a forestry use and, therefore, are not permitted as-of-right; • the cabin has no running water, sanitary facilities or electricity but uses wood as a source of heat. If approved there would be nothing to prevent such up-grades unless imposed as a condition to granting the variance; • neighbouring lands are predominantly in agricultural use with the exception of large tracts of woodlands in the area. Residential development is limited in the vicinity of the subject lands. No uses have been identified which would conflict with the use of the cabin as a temporary shelter. 3. ANALYSIS • under the Provincial Policy Statement (PPS) and the Planning Act, the application does not raise issues that are of provincial interest; • the subject lands are designated `Agricultural' in the West Elgin Official Plan. Applications for minor variances under the Official Plan are to be evaluated in accordance with the following: a) whether the variance is "minor" b) whether the general intent and purpose of this Plan is maintained, c) whether with the general intent and purpose of the Zoning By-law are maintained, d) whether the variance is desirable for the appropriate use and development of the lands and neighbouring lands, e) whether compliance with the Zoning By-law would be unreasonable, undesirable or would impose undue hardship, and Norman A. Miller,A-212012 #019012235 Municipality of West Elgin December 13, 2012 page 3 f) whether the variance would result in a substantial detriment, hazard or nuisance that would detract from enjoyment character or use of neighbouring lands in granting applications for minor variances, conditions may be imposed where the Committee deems it advisable to ensure the intent of the above-noted criteria are satisfied or will be satisfied. (Section 10.5.7) • the intent of the Official Plan is to ensure orderly and compatible development and no adverse impacts on neighbouring properties. The abovenoted criteria are capable of being satisfied. Also of relevance is the following policy of the official Plan with respect to farm help: Housing for Farm Help Housing for full-time farm help may be permitted where the nature or size of a farm operation requires such accommodation and provided the dwelling being erected is designed and constructed in a manner which is capable of being readily removed from the farm when no longer required. Such requests shall be considered on a case by case basis and the temporary use provisions of the Planning shall be utilized to regulate the location, type of construction and duration of housing for these purposes. Prior to the enactment of a temporary use by-law, an agreement with the Municipality shall be executed to ensure that the dwelling is removed from the farm when no longer required, the lands are rehabilitated to the satisfaction of the Municipality and sufficient financial security is provided to ensure due performance. • the intent of the abovenoted policy is that the temporary use provisions of the Planning Act be applied in situations where housing for full-time farm help is proposed as opposed to seasonal help in a forestry operation. The variance being sought is from the existing requirements of the Township of Aldborough Zoning By-law which only address accessory living quarters for seasonal farm help accessory to an agricultural use; • based on the information provided, conformity with the Official Plan appears to be maintained; • the subject lands are zoned Agricultural (Ai) in the Township of Aldborough Zoning By-law. Permitted uses include an agricultural use, forestry use, secondary farm occupation, single unit detached dwelling, home occupation, riding school and accessory living quarters for seasonal farm , �� - du Norman A. Miller,A-212012 #019012235 Municipality of West Elgin December 13,2012 page 4 help; • the variance being sought would not compromise the intent of the Zoning By-law. The cabin which is used for the accommodation of seasonal help in the forestry use is of modest construction and is not designed for permanent occupancy. The buildings are situated in a cleared area at the rear of the parcel and are, for the most, part unobtrusive and out of sight with no apparent adverse impacts on the subject lands or neighbouring lands. RECOMMENDATION That the application of Norman A. Miller A-2/2012, be rp anted for relief from the Township of Aldborough Zoning By-law, specifically: i) Section 5.2.E to permit an existing building (cabin) to be used for the purposes of a shelter for temporary help engaged in forestry work notwithstanding that such living quarters are only otherwise permitted if accessory to an agricultural use. CONDITIONS i. that the building complies with the Ontario Building Code and the Chief Building Official advises accordingly; ii. the building is converted to other purposes or removed from the lands when no longer required for the purposes granted. REASONS i) The intent of the Official Plan is maintained; ii) The intent of the Zoning By-law is maintained; Norman A. Miller, A-212012 #019012235 Municipality of West Elgin December 13, 2012 page 5 iii) The variance is considered "minor" given the circumstances; iv) The variance is desirable for the appropriate use and development of the lands. (original signed by) Ted L. Halwa, MCIP, RPP APPLICATION FOR A MINOR VARIANCE: A-212012 Norman A. Miller Municipality of -Jo- 22764 Grey Line (Aldborough) WEST ELGIN Part of Lot 9, Concession XI II KEY MAP Municipality of West Elgin PIO tj ER A 0 W W D z �7 'HY LINE' 0 A < CARkOL LINE 15 CR15NAN LINE o C Uj STALKER LINE 0 PHOTO:EAST ELGIN MAPPING SERVICES NOT TO SCALE ARGYLE LINE I x A1-5 20 21 22 23 IG E 94 Y 7 OR 17 18: 19: -F I�HWY401 )y QUEENS LINE 4 L 9 12 19 20 21 22 23 124 Al Al Al 14 15 16 117 18 10 11 13 West Lorne IONEER LINE CZSV 1ARSH LINE 76 OMSON LINE 0 < GRAY'LINE 0 0 0 310 155 0 #1 310 Metres ER CLAY LINE z q Now X11 Eagle: Gla Sgo 3 X111 , Port GRAY LINE, LAKE ERIE ZONING Al AGRICULTURAL LR LAKESHORE RESIDENTIAL 9 JINE 12 13 14 1 7� 18 17 4E Al STORAGE SHED(BUILT C.2008) + STORAGE SHED (BUILT C.1993) X. SEASONAL SHELTER(BUILT C. 2009) 1.-100,000 Ccrimu*j SUBJECT LANDS OUTHOUSE(BUILT C. 1993) 1 Metres PlanrTers hc 0 1,250 2,500 3,750 5,000