January 22, 2013 MinutesCOUNTY COUNCIL MINUTES
Tuesday, January 22, 2013
The Elgin County Council met this day at the Administration Building at 9:02 a.m. with all
members present with the exceptions of Councillors Couckuyt (regrets) and Walters (regrets).
Councillor McIntyre, having previously indicated a delay, joined the meeting at 10:44 a.m.
Warden McWilliam in the Chair.
A moment of silence was observed in honour of past warden, the late Honourable John Wise.
ADOPTION OF MINUTES
Moved by Councillor Mennill
Seconded by Councillor Ens
THAT the minutes of the meeting held December 11 and 13, 2012 and January 8, 2013 be
adopted.
- Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF —
None.
DELEGATION
Andrew Gray and Mary Lou McMillan, Elgin County Library, with a PowerPoint presentation
titled "Youth Internships at Community Access Sites, 2012 - 2013." The Director of Community
and Cultural Services emphasized the importance of continued government funding for this
program which serves rural Ontario residents. The Warden noted that the Western Ontario
Wardens' Caucus is currently reviewing a study to determine the status of Internet service in
rural areas in an effort to improve internet service in this region.
Moved by Councillor Marr
Seconded by Councillor Jenkins
THAT the presentation titled "Youth Internships at Community Access Sites, 2012 - 2013" be
received and filed.
- Carried.
Moved by Councillor Marr
Seconded by Councillor Mennill
THAT we do now move into Committee Of The Whole Council.
- Carried.
REPORTS
One -Time Funding for Training and Development of Long-Term Care Home Staff —
Director of Homes and Seniors Services
The director presented the report regarding financial support for one -time training of staff.
Moved by Councillor Mennill
Seconded by Councillor Jenkins
THAT the report titled "One -Time Funding for Training and Development of Long -Term Care
Home Staff" dated January 7, 2013 be received and filed.
- Carried.
County Council
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January 22, 2013
One -Time Funding for High Intensity Needs and Base Funding Changes Through Flex
Funding Proqram — Director of Homes and Seniors Services
The director presented the report regarding funding for training to provide safe care for high
acuity residents.
Moved by Councillor Jenkins
Seconded by Councillor Ens
THAT the report titled "One -Time Funding for High Intensity Needs and Base Funding
Changes Through Flex Funding Program" dated January 8, 2013 be received and filed.
- Carried.
One -Time Fire Safety Funding — Director of Homes and Seniors Services
The director presented the report regarding funding from the province to improve fire safety
measures in long -term care homes.
Moved by Councillor Wiehle
Seconded by Councillor Jenkins
THAT the report titled "One -Time Fire Safety Funding" dated January 8, 2013 be received
and filed; and,
THAT a letter of appreciation be sent to Elgin- Middlesex- London M.P.P. Jeff Yurek and the
Ontario Minister of Health and Long -Term Care Deb Matthews.
- Carried.
Behavioural Supports Ontario Long-Term Care Home Staffing Resources Funding
Announcement — Director of Homes & Seniors Services
The director presented the report regarding additional funding as part of the Behaviours
Supports Ontario project.
Moved by Councillor Mennill
Seconded by Councillor Marr
THAT the report titled "Behavioural Supports Ontario Long -Term Care Home Staffing
Resources Funding Announcement" dated January 7, 2013 be received and filed.
- Carried.
Local Food Challenge Funding — Business Development Coordinator
The coordinator presented the report regarding the receipt of a $15,000 grant towards locally
grown food being used in county long -term care homes.
Moved by Councillor Marr
Seconded by Councillor Wiehle
THAT staff be authorized to accept the contribution of $15,000 from the
support of the 2013 Local Food Challenge; and,
THAT Council direct the Chief Administrative Officer to sign the letter of
Greenbelt Fund pertaining to the 2013 Local Food Challenge.
- Carried.
Greenbelt Fund in
agreement with the
Tourism Signage Grant: Non - Profit Organizations — General Manager of Economic
Development
The manager presented the report regarding an application for signage from a non - profit
organization.
County Council
Moved by Councillor Jenkins
Seconded by Councillor Marr
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January 22, 2013
THAT County Council approve the application from Jabez Therapy Ranch for tourism
directional signage grants; and,
THAT the request for tourism signage grants be included in the 2013 budget deliberations.
- Carried.
Annual Accessibility Plan — Accessibility Coordinator
The coordinator presented the annual report from the Joint Elgin County /Central Elgin
Accessibility Committee from 2012.
Moved by Councillor Marr
Seconded by Councillor Mennnill
THAT the report titled "Annual Accessibility Plan" dated December 14, 2012 be received and
filed.
- Carried.
County of Elgin 2013 Mileage Rate — Director of Human Resources
The director presented the annual report regarding the mileage rate paid by the county.
Moved by Councillor Jenkins
Seconded by Councillor Mennill
THAT County Council direct staff to freeze the mileage rate for 2013 at the current level of
49.5 cents per kilometre.
- Carried.
Museums and Technology Fund Grant Approved — Director of Community and Cultural
Services
The Curator of the Elgin County Museum presented the report regarding the receipt of a
$5,500 grant for the joint project of Elgin County Railway Museum, Elgin County Archives
and Elgin Historical Society to provide assistance to develop an on -line resource tool for
railway history.
Moved by Councillor Mennill
Seconded by Councillor Jenkins
THAT the Warden and Chief Administrative Officer be authorized to enter into a funding
agreement with the Minister of Tourism, Culture and Sport under the Museums and Technology
Fund; and,
THAT the Warden issue a letter of appreciation to the Minister, Elgin- Middlesex- London
M.P.P. Jeff Yurek, Elgin County Railway Museum and the Elgin Historical Society for funding
this project.
- Carried.
2012 Out -of- Province Travel — Director of Community and Cultural Services
The director presented the annual report detailing out -of- province travel by staff.
County Council
Moved by Councillor Marr
Seconded by Councillor Mennill
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January 22, 2013
THAT the report titled "2012 Out -of- Province Travel" dated January 3, 2013 be received and
filed.
- Carried.
1812 Commemoration Grant Approved — Director of Community and Cultural Services
The Curator of the Elgin County Museum presented the report regarding receipt of a $20,450
grant from the federal government toward a plaque program to mark the significant War of
1812 sites in Elgin County.
Moved by Councillor Jenkins
Seconded by Councillor Ens
THAT the Warden and Chief Administrative Officer be authorized to enter into a funding
agreement with the Government of Canada under the 1812 Commemoration Fund; and,
THAT the Warden issue a letter of appreciate to the Minister of Canadian Heritage, Elgin -
Middlesex- London MP Joe Preston and the Elgin Historical Society for funding this project.
- Carried.
Tourism Services for the City of St. Thomas — Proposed Fees and Changes — General
Manager of Economic Development (Addendum)
The manager presented the report regarding options for tourism activities in partnership with
the City of St. Thomas. Councillors were assured the topic of maintaining the existing
partnership would be on the agenda for further discussion with the City of St. Thomas at
January 31, 2013 city- county liaison meeting.
Moved by Councillor Marr
Seconded by Councillor Mennill
THAT the suggested fees and charges for tourism services for the City of St. Thomas be
approved and the necessary by -law be prepared; and,
THAT County Council direct staff to provide the menu of fees and charges for tourism
services to the City of St. Thomas as described in the January 17, 2013 report.
- Carried.
CORRESPONDENCE
Items for Consideration
1. Nancie Irving, CMO, Clerk, Town of Aylmer with a resolution requesting support of an
Affordable Housing Project.
2. Heather Jackson, Mayor, City of St. Thomas, inviting Council and Staff to participate in a
hockey game at the Timken Centre on Sunday, April 14, 2013 at 4:00 p.m. to raise funds
for the United Way Campaign.
3. The Mayors' Coalition for Affordable, Sustainable and Accountable Policing seeking
monetary support for their efforts in addressing policing costs.
4. Bill Tucker, Director of Education, Thames Valley District School Board inviting County
Council to a capital planning committee meeting to discuss accommodation issues.
County Council
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January 22, 2013
The following recommendation was adopted in regard to Correspondence Item #1:
Moved by Councillor Mennill
Seconded by Councillor Jenkins
THAT Elgin County Council support the Town of Aylmer's resolution regarding an Affordable
Housing project.
- Carried.
The following recommendation was adopted in regard to Correspondence Item #2:
Moved by Councillor Ens
Seconded by Councillor Mennill
THAT Correspondence Item #2 be received and filed.
- Carried.
The following recommendation was adopted in regard to Correspondence Item #3:
It was noted that support does not include the requested donation of $1000.
Moved by Councillor Marr
Seconded by Councillor Mennill
THAT Elgin County Council write a letter of support for the Mayors' Coalition For Sustainable
and Accountable Policing.
- Carried.
The following recommendation was adopted in regard to Correspondence Item #4:
Moved by Councillor Ens
Seconded by Councillor Wiehle
THAT Elgin County Council accept the invitation to attend Thames Valley District School
Board a capital planning meeting on March 5, 2013.
- Carried.
Items for Information (Consent Agenda)
1. The Honourable Michael Chan, Minister of Citizenship and Immigration with nomination
information regarding the Ontario Medal for Young Volunteers Awards.
2. Matthew Wilson, Senior Advisor, Association of the Municipalities of Ontario with
highlights from the Provincial Auditor's 2012 Report: Key Municipal Interest in OPP
Recommendations.
3. Ian Raven, Executive Director, The Elgin Military Museum thanking Council for the
opportunity to update Council as a delegation on the progress of Project Ojibwa.
4. Nancy Sutherland, National Executive Director, Sunshine Foundation, thanking County of
Elgin Warden for donation.
5. Ron Elliott, VON Middlesex -Elgin Foundation Board President with an invitation to an
Open House at the St. Thomas Seniors' Centre on January 24, 2013 to showcase VON
programs and services.
6. Cathy Fox, Communications and Public Relations Specialist, St. Thomas Elgin General
Hospital with a press release titled "Accreditation Canada Awards STEGH Accredited with
Exemplary Standing the Highest Level of Recognition."
7. Media Release — First medical scholarships awarded to St. Thomas students.
County Council
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January 22, 2013
In regard to Correspondence Item #7: The Warden reported that the two scholarships were
awarded to excellent recipients.
Moved by Councillor Marr
Seconded by Councillor Jenkins
THAT Correspondence Items #1 - 7 be received and filed.
- Carried.
OTHER BUSINESS
Statements /Inquiries by Members - None.
Notice of Motion - None
Matters of Urgency - None
Closed Meeting Items
Moved by Councillor Mennill
Seconded by Councillor Marr
THAT we now do proceed into closed session in accordance with the Municipal Act, to
discuss matters under Section 240.2 (e); litigation or potential litigation, including matters
before administrative tribunals, affecting the municipality or local board — Tree Violation;
and Section 240.2 (d); three items: labour relations or employee negotiations — Contract
Negotiations Mandate: Service Employees International Union (SEIU); — Labour Relations
Matter Update: Ontario Nurses' Association (ONA); and Contracting of Accessibility Services
to Partner County.
- Carried.
The County Tree Commissioner presented his report.
The Director of Human Resources presented a report on the 2013 SEIU Negotiations
Mandate; a report on an Update of Collective Bargaining with the Ontario Nurses'
Association; and a report on Contracting of Accessibility Services to a Partner County.
Moved by Councillor Ens
Seconded by Councillor Jenkins
THAT we do now rise and report.
- Carried.
The meeting was recessed for 15 minutes.
Councillor McIntyre joined the meeting.
Moved by Councillor Marr
Seconded by Councillor Ens
THAT the confidential report titled "Tree Clearing in the Municipality of Central Elgin, Part Lot
2, Range 1 SER" dated January 10, 2013 be received and filed.
- Carried.
Moved by Councillor Wiehle
Seconded by Councillor Jenkins
THAT County Council support the suggested negotiations mandate for the coming bargaining
of a new collective agreement with the SEIU included in the confidential report; and,
THAT staff apprise County Council of the status of negotiations and the progress being
made.
- Carried.
County Council
Moved by Councillor Mennill
Seconded by Councillor Ens
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January 22, 2013
THAT the confidential report titled "Labour Relations Matters: Update of Collective Bargaining
with Ontario Nurses' Association" dated January 4, 2013 be received and filed.
- Carried.
Moved by Councillor Ens
Seconded by Councillor Jenkins
THAT the Chief Administrative Officer be authorized and directed to sign a purchase of
service agreement for the provision of Accessibility advice and support with Middlesex
County according to specific terms and conditions.
- Carried.
2013 Capital Ten -Year Plan — Director of Financial Services
The director presented the plan, noting it called for the average capital investment of $12.5
million over the time period. Councillor Marr advised council that the Municipality of Central
Elgin will be coming to council with a revised report regarding a proposed project on Centennial
Avenue.
Moved by Councillor McIntyre
Seconded by Councillor Wiehle
THAT the 2013 Capital Budget be approved in principle and finally considered in conjunction
with the 2013 Operating Budget.
- Carried.
Motion to Adopt Recommendations of the Committee of the Whole
Moved by Councillor Ens
Seconded by Councillor Jenkins
THAT we do now adopt recommendations of the Committee Of The Whole.
- Carried.
BY -LAWS
Moved by Councillor Mennill
Seconded by Councillor Marr
THAT By -Law No. 13 -02 "Being a By -Law to Authorize the Warden and the Treasurer to
Borrow Up to the Sum of Fifteen Million Dollars" be read a first, second and third time and
finally passed.
- Carried.
Moved by Councillor Jenkins
Seconded by Councillor McIntyre
THAT By -Law No. 13 -03 "Being a By -Law to Confirm Proceedings of the Municipal Council of
the Corporation of the County of Elgin at the January 22, 2013 Meeting" be read a first, second
and third time and finally passed.
- Carried.
County Council
ADJOURNMENT
Moved by Councillor Marr
Seconded by Councillor Ens
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January 22, 2013
THAT we do now adjourn at 11:02 a.m. and meet again on February 12, 2013 at the County
Administration Building Council Chambers at 9:00 a.m.
- Carried.
ark McDonald,___ --'" Cameron McWilliam,
Chief Adm rativ Officer. Warden.