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January 22, 2013 MinutesCOUNTY COUNCIL MINUTES Tuesday, January 22, 2013 The Elgin County Council met this day at the Administration Building at 9:02 a.m. with all members present with the exceptions of Councillors Couckuyt (regrets) and Walters (regrets). Councillor McIntyre, having previously indicated a delay, joined the meeting at 10:44 a.m. Warden McWilliam in the Chair. A moment of silence was observed in honour of past warden, the late Honourable John Wise. ADOPTION OF MINUTES Moved by Councillor Mennill Seconded by Councillor Ens THAT the minutes of the meeting held December 11 and 13, 2012 and January 8, 2013 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. DELEGATION Andrew Gray and Mary Lou McMillan, Elgin County Library, with a PowerPoint presentation titled "Youth Internships at Community Access Sites, 2012 - 2013." The Director of Community and Cultural Services emphasized the importance of continued government funding for this program which serves rural Ontario residents. The Warden noted that the Western Ontario Wardens' Caucus is currently reviewing a study to determine the status of Internet service in rural areas in an effort to improve internet service in this region. Moved by Councillor Marr Seconded by Councillor Jenkins THAT the presentation titled "Youth Internships at Community Access Sites, 2012 - 2013" be received and filed. - Carried. Moved by Councillor Marr Seconded by Councillor Mennill THAT we do now move into Committee Of The Whole Council. - Carried. REPORTS One -Time Funding for Training and Development of Long-Term Care Home Staff — Director of Homes and Seniors Services The director presented the report regarding financial support for one -time training of staff. Moved by Councillor Mennill Seconded by Councillor Jenkins THAT the report titled "One -Time Funding for Training and Development of Long -Term Care Home Staff" dated January 7, 2013 be received and filed. - Carried. County Council 2 January 22, 2013 One -Time Funding for High Intensity Needs and Base Funding Changes Through Flex Funding Proqram — Director of Homes and Seniors Services The director presented the report regarding funding for training to provide safe care for high acuity residents. Moved by Councillor Jenkins Seconded by Councillor Ens THAT the report titled "One -Time Funding for High Intensity Needs and Base Funding Changes Through Flex Funding Program" dated January 8, 2013 be received and filed. - Carried. One -Time Fire Safety Funding — Director of Homes and Seniors Services The director presented the report regarding funding from the province to improve fire safety measures in long -term care homes. Moved by Councillor Wiehle Seconded by Councillor Jenkins THAT the report titled "One -Time Fire Safety Funding" dated January 8, 2013 be received and filed; and, THAT a letter of appreciation be sent to Elgin- Middlesex- London M.P.P. Jeff Yurek and the Ontario Minister of Health and Long -Term Care Deb Matthews. - Carried. Behavioural Supports Ontario Long-Term Care Home Staffing Resources Funding Announcement — Director of Homes & Seniors Services The director presented the report regarding additional funding as part of the Behaviours Supports Ontario project. Moved by Councillor Mennill Seconded by Councillor Marr THAT the report titled "Behavioural Supports Ontario Long -Term Care Home Staffing Resources Funding Announcement" dated January 7, 2013 be received and filed. - Carried. Local Food Challenge Funding — Business Development Coordinator The coordinator presented the report regarding the receipt of a $15,000 grant towards locally grown food being used in county long -term care homes. Moved by Councillor Marr Seconded by Councillor Wiehle THAT staff be authorized to accept the contribution of $15,000 from the support of the 2013 Local Food Challenge; and, THAT Council direct the Chief Administrative Officer to sign the letter of Greenbelt Fund pertaining to the 2013 Local Food Challenge. - Carried. Greenbelt Fund in agreement with the Tourism Signage Grant: Non - Profit Organizations — General Manager of Economic Development The manager presented the report regarding an application for signage from a non - profit organization. County Council Moved by Councillor Jenkins Seconded by Councillor Marr 3 January 22, 2013 THAT County Council approve the application from Jabez Therapy Ranch for tourism directional signage grants; and, THAT the request for tourism signage grants be included in the 2013 budget deliberations. - Carried. Annual Accessibility Plan — Accessibility Coordinator The coordinator presented the annual report from the Joint Elgin County /Central Elgin Accessibility Committee from 2012. Moved by Councillor Marr Seconded by Councillor Mennnill THAT the report titled "Annual Accessibility Plan" dated December 14, 2012 be received and filed. - Carried. County of Elgin 2013 Mileage Rate — Director of Human Resources The director presented the annual report regarding the mileage rate paid by the county. Moved by Councillor Jenkins Seconded by Councillor Mennill THAT County Council direct staff to freeze the mileage rate for 2013 at the current level of 49.5 cents per kilometre. - Carried. Museums and Technology Fund Grant Approved — Director of Community and Cultural Services The Curator of the Elgin County Museum presented the report regarding the receipt of a $5,500 grant for the joint project of Elgin County Railway Museum, Elgin County Archives and Elgin Historical Society to provide assistance to develop an on -line resource tool for railway history. Moved by Councillor Mennill Seconded by Councillor Jenkins THAT the Warden and Chief Administrative Officer be authorized to enter into a funding agreement with the Minister of Tourism, Culture and Sport under the Museums and Technology Fund; and, THAT the Warden issue a letter of appreciation to the Minister, Elgin- Middlesex- London M.P.P. Jeff Yurek, Elgin County Railway Museum and the Elgin Historical Society for funding this project. - Carried. 2012 Out -of- Province Travel — Director of Community and Cultural Services The director presented the annual report detailing out -of- province travel by staff. County Council Moved by Councillor Marr Seconded by Councillor Mennill 4 January 22, 2013 THAT the report titled "2012 Out -of- Province Travel" dated January 3, 2013 be received and filed. - Carried. 1812 Commemoration Grant Approved — Director of Community and Cultural Services The Curator of the Elgin County Museum presented the report regarding receipt of a $20,450 grant from the federal government toward a plaque program to mark the significant War of 1812 sites in Elgin County. Moved by Councillor Jenkins Seconded by Councillor Ens THAT the Warden and Chief Administrative Officer be authorized to enter into a funding agreement with the Government of Canada under the 1812 Commemoration Fund; and, THAT the Warden issue a letter of appreciate to the Minister of Canadian Heritage, Elgin - Middlesex- London MP Joe Preston and the Elgin Historical Society for funding this project. - Carried. Tourism Services for the City of St. Thomas — Proposed Fees and Changes — General Manager of Economic Development (Addendum) The manager presented the report regarding options for tourism activities in partnership with the City of St. Thomas. Councillors were assured the topic of maintaining the existing partnership would be on the agenda for further discussion with the City of St. Thomas at January 31, 2013 city- county liaison meeting. Moved by Councillor Marr Seconded by Councillor Mennill THAT the suggested fees and charges for tourism services for the City of St. Thomas be approved and the necessary by -law be prepared; and, THAT County Council direct staff to provide the menu of fees and charges for tourism services to the City of St. Thomas as described in the January 17, 2013 report. - Carried. CORRESPONDENCE Items for Consideration 1. Nancie Irving, CMO, Clerk, Town of Aylmer with a resolution requesting support of an Affordable Housing Project. 2. Heather Jackson, Mayor, City of St. Thomas, inviting Council and Staff to participate in a hockey game at the Timken Centre on Sunday, April 14, 2013 at 4:00 p.m. to raise funds for the United Way Campaign. 3. The Mayors' Coalition for Affordable, Sustainable and Accountable Policing seeking monetary support for their efforts in addressing policing costs. 4. Bill Tucker, Director of Education, Thames Valley District School Board inviting County Council to a capital planning committee meeting to discuss accommodation issues. County Council 5 January 22, 2013 The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor Mennill Seconded by Councillor Jenkins THAT Elgin County Council support the Town of Aylmer's resolution regarding an Affordable Housing project. - Carried. The following recommendation was adopted in regard to Correspondence Item #2: Moved by Councillor Ens Seconded by Councillor Mennill THAT Correspondence Item #2 be received and filed. - Carried. The following recommendation was adopted in regard to Correspondence Item #3: It was noted that support does not include the requested donation of $1000. Moved by Councillor Marr Seconded by Councillor Mennill THAT Elgin County Council write a letter of support for the Mayors' Coalition For Sustainable and Accountable Policing. - Carried. The following recommendation was adopted in regard to Correspondence Item #4: Moved by Councillor Ens Seconded by Councillor Wiehle THAT Elgin County Council accept the invitation to attend Thames Valley District School Board a capital planning meeting on March 5, 2013. - Carried. Items for Information (Consent Agenda) 1. The Honourable Michael Chan, Minister of Citizenship and Immigration with nomination information regarding the Ontario Medal for Young Volunteers Awards. 2. Matthew Wilson, Senior Advisor, Association of the Municipalities of Ontario with highlights from the Provincial Auditor's 2012 Report: Key Municipal Interest in OPP Recommendations. 3. Ian Raven, Executive Director, The Elgin Military Museum thanking Council for the opportunity to update Council as a delegation on the progress of Project Ojibwa. 4. Nancy Sutherland, National Executive Director, Sunshine Foundation, thanking County of Elgin Warden for donation. 5. Ron Elliott, VON Middlesex -Elgin Foundation Board President with an invitation to an Open House at the St. Thomas Seniors' Centre on January 24, 2013 to showcase VON programs and services. 6. Cathy Fox, Communications and Public Relations Specialist, St. Thomas Elgin General Hospital with a press release titled "Accreditation Canada Awards STEGH Accredited with Exemplary Standing the Highest Level of Recognition." 7. Media Release — First medical scholarships awarded to St. Thomas students. County Council 6 January 22, 2013 In regard to Correspondence Item #7: The Warden reported that the two scholarships were awarded to excellent recipients. Moved by Councillor Marr Seconded by Councillor Jenkins THAT Correspondence Items #1 - 7 be received and filed. - Carried. OTHER BUSINESS Statements /Inquiries by Members - None. Notice of Motion - None Matters of Urgency - None Closed Meeting Items Moved by Councillor Mennill Seconded by Councillor Marr THAT we now do proceed into closed session in accordance with the Municipal Act, to discuss matters under Section 240.2 (e); litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board — Tree Violation; and Section 240.2 (d); three items: labour relations or employee negotiations — Contract Negotiations Mandate: Service Employees International Union (SEIU); — Labour Relations Matter Update: Ontario Nurses' Association (ONA); and Contracting of Accessibility Services to Partner County. - Carried. The County Tree Commissioner presented his report. The Director of Human Resources presented a report on the 2013 SEIU Negotiations Mandate; a report on an Update of Collective Bargaining with the Ontario Nurses' Association; and a report on Contracting of Accessibility Services to a Partner County. Moved by Councillor Ens Seconded by Councillor Jenkins THAT we do now rise and report. - Carried. The meeting was recessed for 15 minutes. Councillor McIntyre joined the meeting. Moved by Councillor Marr Seconded by Councillor Ens THAT the confidential report titled "Tree Clearing in the Municipality of Central Elgin, Part Lot 2, Range 1 SER" dated January 10, 2013 be received and filed. - Carried. Moved by Councillor Wiehle Seconded by Councillor Jenkins THAT County Council support the suggested negotiations mandate for the coming bargaining of a new collective agreement with the SEIU included in the confidential report; and, THAT staff apprise County Council of the status of negotiations and the progress being made. - Carried. County Council Moved by Councillor Mennill Seconded by Councillor Ens 7 January 22, 2013 THAT the confidential report titled "Labour Relations Matters: Update of Collective Bargaining with Ontario Nurses' Association" dated January 4, 2013 be received and filed. - Carried. Moved by Councillor Ens Seconded by Councillor Jenkins THAT the Chief Administrative Officer be authorized and directed to sign a purchase of service agreement for the provision of Accessibility advice and support with Middlesex County according to specific terms and conditions. - Carried. 2013 Capital Ten -Year Plan — Director of Financial Services The director presented the plan, noting it called for the average capital investment of $12.5 million over the time period. Councillor Marr advised council that the Municipality of Central Elgin will be coming to council with a revised report regarding a proposed project on Centennial Avenue. Moved by Councillor McIntyre Seconded by Councillor Wiehle THAT the 2013 Capital Budget be approved in principle and finally considered in conjunction with the 2013 Operating Budget. - Carried. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Ens Seconded by Councillor Jenkins THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY -LAWS Moved by Councillor Mennill Seconded by Councillor Marr THAT By -Law No. 13 -02 "Being a By -Law to Authorize the Warden and the Treasurer to Borrow Up to the Sum of Fifteen Million Dollars" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Jenkins Seconded by Councillor McIntyre THAT By -Law No. 13 -03 "Being a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the January 22, 2013 Meeting" be read a first, second and third time and finally passed. - Carried. County Council ADJOURNMENT Moved by Councillor Marr Seconded by Councillor Ens 8 January 22, 2013 THAT we do now adjourn at 11:02 a.m. and meet again on February 12, 2013 at the County Administration Building Council Chambers at 9:00 a.m. - Carried. ark McDonald,___ --'" Cameron McWilliam, Chief Adm rativ Officer. Warden.