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February 28, 2013
MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING February 28, 2013 Council Chambers, West Elgin Municipal Building --------------------------------------------------------------------------------------------------------------------- DISCLOSURE OF PECUNIARY INTEREST APPROVAL OF AGENDA DELEGATIONS: 9:30 a.m. Public Meeting — Zoning Amendment — 22663 Johnston Line — (Harvesters Baptist Church) (Al & 131) Public Meeting — Zoning Amendment -- 24618 Argyle Line — (Dieker) (A2 & 132) Public Meeting — Zoning Amendment — 24746 Downie Line -- (Soos) (A3 & 133) Proposed Severance —24810 Talbot Line - (McKillop) (134) Proposed Severance — 22488 McDougall Line - (211878 Ontario Inc.) (155) Proposed Severance — 20966 Thomson Line — (Sacher) (B6) Proposed Severance --20112 Thomson Line — (Sacher) (137) 11:00 a.m. Laverne Kirkness — Seaside (B8 & 139) 1 :30 p.m. Port Glasgow Budget — (C8a) 2:30 pm. Bill Preiksaitis — Surplus Railway Lands PLANNING: (131-139) 1.* Report re: Zoning Amendment — 22663 Johnston Line — (Harvesters Baptist Church) 2.* Report re: Zoning Amendment — 24618 Argyle Line — (Dieker) 3.* Report re: Zoning Amendment — 24746 Downie Line — (Soos) 4.* Report re: Proposed Severance — 24810 Talbot Line — (McKillop) 5.* Report re: Proposed Severance - 22488 McDougall Line (211878 Ontario Inc.) 6.* Report re: Proposed Severance - 20966 Thomson Line — (Sacher) 7.* Report re: Proposed Severance — 20112 Thomson Line — (Sacher) 8.* Kirkness Consulting — Havens Lake Road 9* Kirkness Consulting — Request for comments on draft plans Feb. 28113 ......Page 2 REPORTS: {C1-C8} 1. ROADS 2. RECREATION 3. BUILDING 4. WATER 5. BY-LAW ENFORCEMENT 6. DRAINS 7. WEST ELGIN PRIMARY SYSTEM 8. ADMINISTRATION a) *Report re: 2013 Port Glasgow Trailer Park Budget b) 'Report re: Repair & Enchancement c) `Report re: Budget Schedule d) Household Hazardous Waste Day - Scheduling — Recommending August 17, 2013 ACCOUNTS CORRESPONDENCE: (D1-D3) 1.* Adam Hrabinski — letter re- Seaside Development; 2.* Ministry of Agriculture, Food & Rural Affairs — Rural Programs Branch — letter; 3.* Thompsons — letter re- Abandoned Rail Line Property Feb. 2812013... ...Page 3 BY-LAWS: By-law No. 2013-16 Zoning Amendment— Harvesters Baptist Church By-law No. 2013-17 Zoning Amendment - Dieker By-law No. 2013-18 Zoning Amendment-- Soos By-Law No. 2013-19 Authorize Agreement for Asset Management Program NOTICE OF MOTION OTHER BUSINESS: (E1-E2) 1 . AMO Water Course -- Personal Responsibilities Registration Form; 2. Closed session — legal, personnel *Information enclosed CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS March 7, 2013 Special Council Meeting — 2013 Budget — 9:30 am March 14, 2013 Council March 19, 2013 Tri—County Management Committee — 7:00 pm. March 20, 2013 Special Council Meeting — 2013 Budget — 9:30 am March 28, 2013 Council Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. MUNICIPALITY LITY OI= WEST ELGIN NOTICE OF PUBLIC MEETING ZONING BY-LAW AMENDMENT Harvesters Baptist Church 22663 Johnston Line DATE & TIME: 9:30 a.m. Thursday, February 28ti', 2013. LOCATION: West Elgin Municipal Building -22413 Hoskins Line north of the Village of Rodney. PURPOSE: To consider a proposed amendment to the Zoning By-law to permit the operation of a church camp on a year-round basis on lands which are not zoned for such purposes. The proposed amendment would change the zoning of lands situated on the south side of Johnston Line east of Furnival Road (County Road No. 103), being part of Lot 9, Concession III, from the Institutional (1) Zone to a site-specific' Institutional (14)Zone. The lands proposed to be zoned 14, as shown on the key map, have an area of 41 hectares (101 acres), a flankage on Johnston Line of approximately 610 metres (2,000 ft) and a frontage on Furnival Road of approximately 549 metres (1,800 ft). The parcel is occupied by a church, lodge, three private residences, shower house, tack building, two cottages, maintenance shop and storage. The owner, Harvesters Baptist Church, is seeking permission to continue using the lands as a church camp which has been in operation since 2001 when it acquired the lands. Prior to that time the lands had been the site of various institutional uses dating back to the 1960'5, and included a camp for troubled youth (Twin Valley). Under the existing Institutional (1) zoning which applies, permitted uses include a church, club, community centre, private or public school and a public park. A church camp is not permitted in the Institutional (1) Zone. The proposed 'site-specific' Institutional (14) Zone would permit a 'church camp' as an additional permitted use. Consideration may be given to restricting the number of cabins and their size, consistent with the manner in which similar facilities have been zoned. Application of the holding (H) symbol would ensure that premature development does not take place unless and until a site plan agreement has been executed between the owner and the Municipality. The subject lands are designated `Agricultural' in the Municipality of West Elgin Official Plan. Existing uses which do not otherwise satisfy the policies of the Plan may be zoned as conforming uses in accordance with Section 10.5.2 of the Plan. ANY PERSON may attend the public meeting and/or make a written or verbal representation either in support of, or in opposition to, the proposed amendment. IF A PERSON OR PUBLIC BODY that tiles an appeal of a decision of the Council of the Corporation of the Municipality of West Elgin in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Council of the Corporation of the Municipality of West Elgin before the proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. ADDITIONAL INFORMATION relating to the proposed amendment is available between 9:00 a.m. and 4:00 p.m. at the Municipal Office or from the Municipal Planner, Mr. Ted Halwa, at(519) 686-1300(London, Ontario). THE information and material required under Sections 34(10.1)and 34(10.2) of the Planning Act have been provided and this shall serve as sufficient notice of same under Section 34 (10.4)of the Act. DATED AT RODNEY this 29`i' day of January, 2013. Municipality of West Elgin Norma Bryant 22413 Hoskins Line Clerk P.Q. Box 490 Rodney, Ontario NOL 2CO Telephone: (519) 785-0560 Fax: (519) 785-0644 Email: nbryant @westelgin.net APPLICATION FOR A ZONING BY-LAW AMENDMENT: 13712012 V Harvesters Baptist Church Municipality of 22663 Johnston Line WEST ELGIN Part of Lot 9, Concession N I I I KEY MAP Municipality of West Elgin (Aldborough) to, Munrcipality of BF 1 southwest Middlesex. BEATTIE LINE < FLEMING LINE ❑ 0 0 lS z GIBB LINE z —0 z D MCMURCHY LINE 0 C achan JOHNSTON ON LINE SUBJECT LANDS III II I I INSTITUTIONAL MCLEAN LINE Al AGRICULTURAL .... ...... a IV 100 E 8 1 < < KINTYRE LINE 0 0 I Z X.. < >_ U.1 m Ir _j V LU 0 %LL LINE L_ j LOT 9 LOT 10 VI Hwy 1401 1 11 HOi LINE NE T E ha I&V11 DOWNIIE LINE N L-1— (1041 1 ac) LOT 6 "'rRo Rodney W I QUEENS LINE l Al Vil 2 104 V MCMILLAN LINE PIONEER LINE 2 A B C D Ix 1 2 � 3 4 1 5 6 7 8 9 10 11 12 13 MARSH —... LINE — 1:12,000 x LANDS PROPOSED TO BE RE-ZONED TO THOMSON LINE "SITE SPECIFIC"INSTITUTIONAL C3 < < 0 50 IGO 200 300 400 4 0 d cc 0 of 'a z 0 < MK=ME32000MC==�Metres 0 U) Q� w XI SILVER CLAY LINE T LU I I , I qO Now oW XI Glasgow Eagl e le TALBOT LINE 3 XIII Port Glasgow E NGRAY LI A LAKE ERIE 00,000 3,000 1,500 0 3,000 Metres 1.1 commudly Planners Inc MUNICIPALITY OF WEST ELGIN a NOTICE OF PUBLIC MEETING ZONING BY-LAW AMENDMENT Henk& Ans Dieker 2461H AWyle Lone DATE & TIME: 9:30 a.m. Thursday, February 281h, 2013. LOCATION: West Elgin Municipal Building - 22413 Hoskins Line north of the Village of Rodney. PURPOSE: To consider a proposed amendment to the Zoning By-law for the purposes of disposing a surplus farm dwelling. The proposed amendment would change the zoning of lands lying on the north side of Argyle Line east of Colley Road from the Agricultural (Al)Zone to the Special Agricultural (A2)Zone and to a 'site-specific' Agricultural (A1-#) Zone. The amendment would also fulfill a condition imposed by the County of Elgin Land Division Committee in granting Application for Consent E97112 to dispose the surplus farm dwelling situated on the lands. The lands proposed to be rezoned Special Agricultural (A2) comprise an area of 8,200 square metres (2.0 acres), a frontage of 142 metres (466 ft) and a depth of 115 metres (377 ft). The parcel is occupied by a single unit dwelling (erected circa 1941). No change in use is proposed. The lot would satisfy the minimum lot area, maximum lot area and minimum lot frontage requirements (4,000 sq. m, 1.0 ha and 50 m respectively) of the A2 zone. All other requirements are capable of being satisfied. Permitted uses of the A2 zone include a single unit detached dwelling, bed and breakfast establishment, home occupation and an agricultural use. The lands proposed to be rezoned 'site-specific' Agricultural (A1-#) comprise an area of 39.7 hectares (98 acres) and a frontage of 438 metres (1,437 ft). The parcel is occupied by a storage barn and has been cleared for agricultural purposes with the exception of a woodlot in the northeast corner of the parcel. No change in use is proposed. The lot would satisfy the minimum lot area and lot frontage requirements (19 ha and 150 m respectively) of the Al zone. The 'site-specific' (i.e. A14) zoning would prohibit a dwelling on the lands as stipulated by the PPS and the Municipality of West Elgin Official Plan. The subject lands are designated `Agricultural' in the Municipality of West Elgin Official Plan. ANY PERSON may attend the public meeting and/or make a written or verbal representation either in support of or in opposition to, the proposed amendment. IF A PERSON OR PUBLIC BODY that files an appeal of a decision of the Council of the Corporation of the Municipality of West Elgin in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Council of the Corporation of the Municipality of West Elgin before the proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. ADDITIONAL INFORMATION relating to the proposed amendment is available between 9:00 a.m. and 4:00 p.m. at the Municipal Office or from the Municipal Planner, Mr. Ted Halwa, at(519) 686-1300(London, Ontario), THE information and material required under Sections 34(10.1)and 34(10.2) of the Planning Act have been provided and this shall serve as sufficient notice of same under Section 34(10.4)of the Act. DATED AT RODNEY this 61h day of February, 2013. ^1� Municipality of West Elgin 22413 Hoskins Line P.O. Box 490 Norma Bryant Rodney, Ontario Clerk NOL 2CO Telephone: (519) 785-0560 Fax: (519) 785-0644 Email: nbryant @westelgin.net APPLICATION FOR A ZONING BY-LAW AMENDMENT. PI12013 Henk &Ans Dielker Municipality of 24618 Argyle Line WEST ELGIN Part Lot 1 9, Concession I I I Municipality of West Elgin KEY MAP BF I BEATTIE L N E ILEMING,LINE 0 fr LU z LINE 7��O -Z mcmu RCHY Ll E II 0 ❑ 6 CC C achan JOHNSTON LINE 0 — - ' A B 2 3 4 1 5 1 6 � 7 8 9 10 11 12 13 14 15 MCLEAN LINE IV ❑ ❑ CRINAN LINE o KINTYRE LINE z 0 w STALKER LINE 9 X _L LINE I I rr I ARGYLE LINE Y 401 :C ZONING low SUBJECT LA Ai 0� AGRICULTURAL 0 SPECIAL AGRICULTURAL S LINE 104 0 0 LINE t IF West Lorne PIONEER LINE 39.7 ha 16 11 12 13 14 15 16 17 18 ,9 20 211 22 23 24 n e MARSH LINE i 76 8,200 nn' (2.0 ac) 0 I HOMSON LINE ARGYLE LINE 0 T < I i re SILVER CLAY LINE ot 20 6 I LANDS TO BE RE-ZONED SPECIAL 1:15,000 Eagle TALBOT LINE AGRICULTURAL(A2) 4- LANDS TO BE RE-ZONED"SITE SPECIFIC' sF AGRICULTURAL(A1-#) GRAY LINE LAKE ERIE loin 1.100,000 Communit 3.000 1.500 0 3,000 Metres y 1P I PtanmrsInc MUNICIPALITY OF WEST ELGIN 3 NOTICE OF PUBLIC MEETING; ZONING BY-LAW AMENDMENT Peter& Kathleen Soos 24746 Dow 4P Lonp DATE & TIME: 9:30 a.m. Thursday, February 28`h, 2013, LOCATION: West Elgin Municipal Building -22413 Hoskins Line north of the Village of Rodney. PURPOSE: To consider a proposed amendment to the Zoning By-law for the purposes of disposing a surplus farm dwelling. The proposed amendment would change the zoning of the lands lying on the north side of Downie Line west of Graham Road from the Agricultural (A1) Zone to the Special Agricultural (A2) Zone and to a 'site-specific' Agricultural (A14) Zone. The amendment would also fulfill a condition imposed by the County of Elgin Land Division Committee in granting Application for Consent E94/12 to dispose the surplus farm dwelling situated on the lands. The lands proposed to be rezoned Special Agricultural (A2) comprise an area of 7,894 square metres (2.0 acres), a frontage of 76.2 metres (250 ft) and a depth of 103.6 metres (340 ft). The parcel is occupied by a single unit dwelling (erected circa 1900), detached garage and a barn/shed. No change in use is proposed. The lot would satisfy the minimum lot area, maximum lot area and minimum lot frontage requirements (4,000 sq. m, 1.0 ha and 50 m respectively) of the A2 zone. All other requirements are capable of being satisfied. Permitted uses of the A2 zone include a single unit detached dwelling, bed and breakfast establishment, home occupation and an agricultural use. The lands proposed to be rezoned 'site-specific' Agricultural (A14) comprise an area of 39.7 hectares (98 acres) and a frontage of 220 metres (722 ft). The parcel is without buildings or structures and has been cleared for agricultural purposes. No change in use is proposed. The lot would satisfy the minimum lot area and lot frontage requirements (19 ha and 150 m respectively) of the Al zone. The 'site-specific' (i.e. A14) zoning would prohibit a dwelling on the lands as stipulated by the PPS and the Municipality of West Elgin Official Plan. The subject lands are designated `Agricultural' in the Municipality of West Elgin Official Plan. ANY PERSON may attend the public meeting and/or make a written or verbal representation either in support of or in opposition to, the proposed amendment. IF A PERSON OR PUBLIC BODY that tiles an appeal of a decision of the Council of the Corporation of the Municipality of West Elgin in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Council of the Corporation of the Municipality of West Elgin before the proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. ADDITIONAL INFORMATION relating to the proposed amendment is available between 9:00 a.m. and 4:00 p.m. at the Municipal Office or from the Municipal Planner, Mr. Ted Halwa, at(519)686-1300(London, Ontario). THE information and material required under Sections 34(10.1)and 34(10.2) of the Planning Act have been provided and this shall serve as sufficient notice of same under Section 34(10.4)of the Act. DATED AT RODNEY this 61h day of February, 2013. Municipality of West Elgin 22413 Hoskins Line P.O. Box 490 Norma Bryant Rodney, Ontario Clerk NOL 2CO Telephone: (519) 785-0560 Fax: (519) 785-0644 Email: nbryant @westelgin.net APPLICATION FOR A ZONING BY-LAW AMENDMENT. P212013 Peter and Kathleen Soos Municipality of 24746 Downie Line WEST ELGIN Part Lot 19, Concession IV Municipality of West Elgin KEY MAP r E BFI` BEATTIE LINES-%o FLEMING LINE I I O of z GIBB LINE o z MCMURCHY LINE EI O p Clachan JOHNSTON LINE 6 a A B 1 2 3 4 5 6 7 8 9 12 13 14 15 10 11 ¢ CARROL LINE III MCLEAN LINE O a IV ❑ ❑ CRINAN LINE a0' KINTYRE LINE O O a= � STALKER LINE 9 V I LU o ❑ U MCDOUGALL LINE p HWY 401 ARGYLE LINE y VI C7 O ZONING SUBJECT LANDS it Al AGRICULTURAL I&VI ULTURAL r• +'E$- •N Ilt Z V A2 SPECIALAGRfC NE Z) VII LOT 19 I z, C•N►ES ION 1V L•T2U y' LOT 1 4 VIII = West Lorne PIONEER LINE v I i �, A 39.7 ha (98 ac) .A. IX 13 14 15 16 17 18 19 20 21 22 23 24 � Peter and MARSH LINE Kath n aos X YQ I THOMSON LINE 7,894 m' a N (2 ac) ¢ i XI SILVER CLAY LINE U OOWNIE LINE Axf d rai O � Airppoa2006 • `-1=SS10N U Xlf Eagle . LANDS TO BE RE-ZONED SPECIAL 1.20,000 3 TALBOT LINE AGRICULTURAL(A2) w LANDS TO BE RE-ZONED"SITE SPEC Xrkl IFIC' sF O AGRICULTURAL(A1-#) GRAY LINE i XIV -� . LAKE ERIE MAIL RE 1:100,000 3,000 1,500 0 3,000 Metres Community s Qlannerslnc L, 28 January 2013 Harvesters Baptist Church #0190/2237 22663 Johnston Line Rodney Ontario NOL 2C0 Attn: Michael Holmes Dear Sir: RE: Application for Re-zoning -church camp— 16 cabins—part of Lot 9, Con 1/1(Aldborough)-Municipality of West Elgin Please find enclosed our report to the Municipality of West Elgin with respect to the above—mentioned matter. The report was presented to Council on 24 January 2013. The public meeting for the requested change in zoning is scheduled for 28 February 2013. Of particular concern to council was the nature and adequacy of the on-site water supply system and the on-site sanitary waste disposal system(s) to handle a capacity of 200 persons. Also of concern is the type of facilities available to accommodate campers during the winter months in light of the un- insulated nature of and the lack of convenience facilities in the cabins. We draw your attention to page 5 of our report for a list of those matters we need you to address before we would be in a position to recommend to Council all the necessary planning approvals. We understand you have retained Spriet Associates on the design of the cabins. The technical information being requested could be readily supplied by Spriet Associates. If you have any questions or require clarification regarding our report or recommendations please do not hesitate to contact the undersigned. Ted L. Halwa, MCIP, RPP Encl. cc Norma Bryant i I 4 21 January 2013 MEMORANDUM #019012237 TO: Members of Council Municipality of West Elgin FROM: Ted L. Halwa SUBJ: Application for an Amendment to the Zoning By-law: Harvesters Baptist Church—22663 Johnston Line- part of Lot 9, Concession III —south side of Johnston line east of Furnival Road (County Road No. 103)—formerly in the Township of Aldborough 1. PURPOSE • to change the zoning of the abovenoted lands to permit the operation of a church camp on a year-round basis including the erection of 16 cabins on lands which are not zoned for such purposes. The Public meeting is scheduled for 28 March 2013. 2. SITE CHARACTERISTICS • the subject lands have and a frontage of 549 metres (1,800 ft) on Furnival Road and an area of 41 hectares (101 acres). The parcel which also has frontage on Johnston Line is occupied by a church, lodge, three private residences, shower house, tack building, two cottages, maintenance shop and storage. Other smaller buildings and structures and sports fields associated with the camp are scattered throughout the grounds. The owner, Harvesters Baptist Church, is seeking permission to continue using the lands as a church camp which has been in operation since 2001 (albeit evidently contrary to the Zoning by-law) when it acquired the lands. Prior to that time the lands had been the site of various institutional and recreational uses dating back to the 1960's, and included a camp for troubled youth (Twin Valley); • access to the camp is provided by means of an existing driveway from Johnston Line leading to an internal road system. Water supply and sanitary waste disposal is provided by means of a "private communal well" and ,'multiple septic beds" respectively; Harvesters Baptist Church-Application for Zonings By-law Amendment #019012237 Municipality of West Elgin 21 January 2013 page 2 the owner proposes to erect 16 "cabins" on the subject lands as sleeping quarters. Each cabin would measure 3.7 m x 4.9 m (12 ft x 16 ft) with a floor area of 17.8 square metres (192 sq ft). The cabins would be erected in two groupings. Group `A' would comprise a total of 8 cabins spaced 3.7 m (12 ft) apart. Group `B' would comprise a total of 8 cabins with the spacing yet to be determined. Design drawings/elevations of the proposed cabins have been prepared by Spriet Associates. An application for site plan approval was filed with the Municipality in 2012 but has been deferred until such time as, amongst other matters, appropriate zoning for the lands was addressed; • neighbouring lands are characterized by agricultural land uses and heavily wooded areas interspersed by natural watercourses. Residential lots are virtually non-existant in the area and no major livestock operations have been identified in the vicinity. The subject lands, and the camp in particular, remain somewhat isolated and buffered from neighbouring lands by woodlands and topography. 3. ANALYSIS • in evaluating the application, regard must be had to the relevant matters of the Planning Act. Under the Act, matters of provincial interest include: (p) the appropriate location of growth and development. • the application must also be 'consistent with' the Provincial Policy Statement (PPS). The following is relevant with respect to the application at hand: In prime agricultural areas, permitted uses and activities are: agricultural uses, secondary uses and agriculture-related uses....Proposed new secondary uses and agriculture-related uses shall be compatible with, and shall not hinder, surrounding agricultural operations. These uses shall be limited in scale, and criteria for these uses shall be included in municipal planning documents as recommended by the Province, or based on municipal planning objectives which achieve the same objective. (Section 2.3.3.1) • the PPS does not specifically address "existing" non-agricultural uses. The use would not qualify as a "secondary use". The intent of the policy noted above is to ensure that agricultural operations are not adversely impacted and, in this regard, the proposed re-zoning is considered to be consistent with PPS; - Harvesters Baptist Church-Application for Zoning By-law Amendment 8019012237 Municipality of West Elgin 21 January 2013 page 3 ® the subject lands are designated 'Agricultural' in the West Elgin Official Plan. The primary use of land is intended to be for farming. The Plan does provides a degree of leniency to existing uses of land as follows: Some existing uses of land may not satisfy the land use designations and policies of this Plan. To prevent undue hardship, these uses may be zoned as conforming uses in the Zoning By-law provided. a) The use does not constitute a danger, nuisance, or a blight with respect to neighbouring uses by virtue of its characteristics or the traffic which it generates; b) Any extension or enlargement of the use shall not be permitted if such extension or enlargement would be detrimental to neighbouring uses; c) Any change of use is compatible with the quality and character of neighbouring uses;and d) Where any such use is located in a 'Hazardous Land' area, any reconstruction, extension or enlargement of such use shall be first approved by the Lower Thames River Conservation Authority. (Section 10.5.2) • in this instance, the proposed extension of the use (i.e. with the addition of cabins) is capable of satisfying the key afore-noted criteria that an extension would not be permitted if it would be detrimental to neighbouring uses. Based on the proposal submitted and based on a site inspection, no land use conflicts are apparent; • the intention of the applicant is to provide an enhanced camp experience by providing additional accommodation and offering a year-round facility without a major expansion to the camp operation. The maximum number of patrons using the camp at any given time would be 200, although for the most part the camp would be operated at much less than capacity. A maximum number of patrons could be stipulated in the proposed by-law amendment, although other church camps in the Municipality are not similarly regulated; • based on a site inspection and discussions with Michael Holmes (representing the pplicaant), the property is well maintained and neat and orderly in appearance. The buildings and structures appear well maintained. A maintenance building is used for storing equipment and materials and open storage has been minimized. Mature trees around the perimeter of the parcel and throughout the grounds provide screening from Johnston Line and from neighbouring properties; • the subject lands are zoned Institutional in the Township of Aldborough Zoning By-law. Permitted uses include a church, club, community centre, private or public school and a public park. A church camp is not a ✓i d _1 i 1' Harvesters Baptist Church—Application for Zoning By-law Amendment #019012237 Municipality of West Elgin 21 January 2013 page 4 permitted use. A re-zoning to 'site-specific' Institutional (14) would seem approprite to legalize the existing use and to permit the proposed cabins and perhps the existing residences. Similar to the Bethel Park facility(zoned 1-2), a church camp would be defined and restrictions could be placed on the number of 'cabins' and their size. The following definition applies in the case of Bethel Park: Church Camp, shall mean the use of land, buildings or structures by a non-profit religious organization for assembly, worship and recreational camping between May 31st and October 31St of any given year, and includes lands for the siting of cabins and the siting or parking of tents, travel trailers and truck campers, and buildings and structures accessory thereto. • the applicant has requested permission to operate the camp on a year round basis (unlike other camps in the Municipality) which confine operations to the period May 31 to Oct 31; • application of the holding (H) symbol would ensure that development does not take place unless and until a site plan agreement has been executed between the owner and the Municipality. Prior to any development proceeding, removal of the holding (H) symbol would be required by by-law of Council; • as we had previously advised the applicant, more detail is required on the site plan with respect to the identification and use of existing buildings and structures, and the proposed cabin layouts (Group A & Group B) showing building footprints and the spacing between cabins as well as access. This information is also required to determine compliance with the Ontario Building Code; • the condition of the internal access road to each area in the camp needs to be shown and/or described on the site plan. Access and routing is important to ensure safe access by EMS and fire protection if needed. An analysis of the adequacy of the water supply and sanitary sewage facilities available on-site should also be provided along with capacity and recent test results and certifications. An engineering report on these facilities to ensure they meet they are adequate and meet required or reasonble standards to ensure the health and safety of users should be provided. A grading and drainage plan may not be necessary to protect adjoining lands but may be advisable in the area where buildings and other structures re concentrated RECOMMENDATIONS 05 Harvesters Baptist Church-Application for Zoning By-law Amendment #019012237 Municipality of West Elgin 21 January 2013 page 5 1. That the application of Harvesters Baptist Church to change the zoning of the subject lands, being 22663 Johnston Line(part of Lot 9, Concession 111), to permit a church camp with a maximum number of cabins be accepted in principle and the necessary amendment to the Zoning By-law be drafted. 2. That the owner submit a more detailed site plan (as requested in August 2012) and a report from a consulting engineer which addresses to the satisfaction of the Municipality: 1) the adequacy of on-site water supply and sanitary sewage systems; ii) the adequacy and maintenance of internal roads to ensure year round access including emergency access if required; ill) measures to provide fire protection if required; iv) measures to accommodate year round operation; v) site grading to ensure appropriate drainage as necessary. 3. That the `holding' (H) symbol be applied to the zoning with Its removal contingent upon the execution of a site plan agreement between the owner and the Municipality. (original signed by) Ted Halwa, MA, MCIP, RPP. 610 Princess Avenue London, ON N6B 269 Tel: (519) 686-1300 Fax: (519) 681-1690 Monteith+Brown E-Mail: rnbpc @mbpc.ca nlanninrl nnnsultnnts Web: www.mbpc.ca 25 February 2013 MEMORANDUM #13-2251 TO: Members of Council Municipality of West Elgin FROM: Ted L. Halwa SUBJ: Public Meeting — February 28'", 2013 - Amendment to the Zoning By-law (12112013) — Henk& Ans Dieker—24618 Argyle Line The above-referenced upcoming public meeting is to consider a proposed amendment to the Township of Aldborough Zoning By-law with respect to the abovenoted lands. An Application for Re-zoning has been filed by the owner of the lands, Henk &Ans Dieker, in partial fulfillment of conditions imposed by the Elgin County Land Division Committee in granting a related Application for Consent (E99112) on November 30'h, 2012 for the purposes of creating a lot to dispose a surplus farm dwelling. The subject lands are situated on the north side of Argyle Line-east of Colley Road. The proposed change in zoning is from the Agricultural (A1) Zone to the `site-specific Agricultural (A1-91) Zone and to the Special Agricultural (A2) Zone. The lands proposed to be rezoned A2 comprise the lot on which is situated the surplus farm dwelling. The parcel satisfies the minimum lot area, maximum lot area and minimum lot frontage requirements (4,000 sq m, 1.0 ha & 50 m respectively) of the A2 zone. The lands proposed to be rezoned Ai-91 comprise the balance of the farm. The parcel satisfies the minimum lot area and minimum lot frontage requirements (19 ha & 150 m) of the Al zone. The Al-91 zoning prohibits a dwelling being erected on the lands as stipulated by the Provincial Policy Statement (PPS) and the West Elgin Official Plan. Henk& Ans Dieker- Proposed Zoning By-law Amendment MONTEITH BROWN PLANNING CONSULTANTS The lands are designated 'Agricultural' in the West Elgin Official Plan. The draft By-law is considered to be consistent with the PPS and in conformity with the Official Plan. Once a reference plan has been prepared and deposited with the Land Registrar, the appropriate legal description can be inserted into the By-law. (original signed by) Ted L. Halwa, MCIP, RPP enclosure CORPORATION OF THE MUNICIPALITY OF WEST ELGIN BY-LAW NO. BEING A BY-LAW TO AMEND THE TOWNSHIP OF ALDBOROUGH ZONING BY-LAW NO. 90-50, AS AMENDED Henk & Ans Dieker 24618 Argyle Line WHEREAS the County of Elgin Land Division Committee has granted permission to the creation of a lot (Application for Consent E97/12) to dispose a surplus farm dwelling consistent with the Provincial Policy Statement and in conformity with the West Elgin Official Plan; WHEREAS the County of Elgin Land Division Committee in granting its permission has imposed conditions pertaining to the zoning of the lot being created and the lands being retained including a restriction that no further residential development be permitted on the retained lands; WHEREAS the lands are not zoned for the purposes what they are intended to be used for or restricted to; NOW THEREFORE the Council of the Corporation of the Municipality of West Elgin enacts as follows: 1. THAT Section 5.3 to By-law No. 90-50, as amended, of the former Township of Aldborough being the Exceptions of the Agricultural (Al) Zone, is hereby amended by the addition of the following: 115.3.91 a) DEFINED AREA Al-91 as shown on Schedule "A", Map No. 29 to this By-law. b) PERMITTED USES accessory use agricultural use dog kennel forestry use hunting preserve landing strip as an accessory use riding school wayside pit wildlife sanctuary" 2. THAT Schedule "A", Map No. 29 to By-law No. 90-50, as amended, is hereby amended by changing from the Agricultural (Al) Zone to the `site-specific' Agricultural (A1-91) Zone those lands outlined in heavy solid lines and described as Al-91 on Schedule "A" attached hereto and forming part of this By-law, being part of Lot 19, Concession III formerly in the Township of Aldborough, now in the Municipality of West Elgin, in the County of Elgin. 3. THAT Schedule "A", Map No. 29 to By-law No. 90-50, as amended, is hereby amended by changing from the Agricultural (Al) Zone to the Special Agricultural (A2) Zone those lands outlined in heavy solid lines and described as A2 on Schedule "A" attached hereto and forming part of this By-law, being more particularly described as being Part 1, Plan 11R- , being part of Lot 19, Concession III, formerly in the Township of Aldborough, now in the Municipality of West Elgin, in the County of Elgin. 4. THIS By-law comes into force upon the day it is passed in the event an appeal has not been filed with the Clerk within the time prescribed by the Planning Act. R.S.O. 1990, as amended. In the event an appeal is filed with the Clerk within the time prescribed by the Planning Act, R.S.O. 1990, as amended, the By-law shall be deemed not to have come into force until the appeal has been finally disposed of, whereupon the By-law(except for such parts as are repealed or amended as so directed by the Ontario Municipal Board) shall be deemed to have come into force on the day it was passed. READ a FIRST time this day of 2011 READ a SECOND time this day of , 2013. READ a THIRD time and FINALLY PASSED this day of 2013. MAYOR CLERK i CONCESSION IV PART of LOT 19 LOT 20 Al-91 A2 ARGYLE LINE — i i I CONCESSION V { This is Schedule"A"to By-law No. Municipality of WEST ELGIN Passed this day of 2013 SCHEDULE W Mayor 1:5,000 Clerk Metress � 0 35 70 140 210 280 350 610 Princess Avenue London, ON N613 2B9 Tel: (519) 686-1300 Fax: (519) 681-1690 Monteith*Brown E-Mail: mb c @mb .ca nlanninn c-onsultants Web: www.mbpc.ca 25 February 2013 MEMORANDUM #000812250 TO: Members of Council Municipality of West Elgin FROM: Ted L. Halwa SUBJ: Public Meeting — February 28th, 2013 - Amendment to the Zoning By-law (P212013) — Peter& Kathleen Soos—24746 Downie Line The above-referenced upcoming public meeting is to consider a proposed amendment to the Township of Aldborough Zoning By-law with respect to the abovenoted lands. An Application for Re-zoning has been filed by the owner of the lands, Peter & Kathleen Soos, in partial fulfillment of conditions imposed by the Elgin County Land Division Committee in granting a related Application for Consent (E94/12) on November 30th, 2012 for the purposes of creating a lot to dispose a surplus farm dwelling. The subject lands are situated on the north side of Downie Line west of Graham Road. The proposed change in zoning is from the Agricultural (Al) Zone to the 'site-specific Agricultural (A1-90) Zone and to the Special Agricultural (A2) Zone. The lands proposed to be rezoned A2 comprise the lot on which is situated the surplus farm dwelling. The parcel satisfies the minimum lot area, maximum lot area and minimum lot frontage requirements (4,000 sq m, 1.0 ha & 50 m respectively) of the A2 zone. Recently, the dimensions of the parcel were revised by decreasing the frontage from 76.2 metres (250 ft) to 70.1 metres (230 ft), increasing the depth from 103.6 metres (340 ft) to 115.8 metres (380 ft), and increasing the area from 7,894 square metres to 8,118 square metres. These changes were approved by the Land Division Committee on 16 January, 2013. The lands proposed to be rezoned Al-90 comprise the balance of the farm. The parcel satisfies the minimum lot area and minimum lot frontage requirements (19 ha & 150 m) of the Al zone. The Al-90 Peter& Kathleen Soos - Proposed Zoning By-law Amendment MONTEITH BROWN PLANNING CONSULTANTS zoning prohibits a dwelling being erected on the lands as stipulated by the Provincial Policy Statement (PPS) and the West Elgin Official Plan. The lands are designated `Agricultural' in the West Elgin Official Plan. The draft By-law is considered to be consistent with the PPS and in conformity with the Official Plan. Once a reference plan has been prepared and deposited with the Land Registrar, the appropriate legal description can be inserted into the By-law. (original signed by) Ted L. Halwa, MCIP, RPP enclosure CORPORATION OF THE MUNICIPALITY OF WEST ELGIN BY-LAW NO. BEING A BY-LAW TO AMEND THE TOWNSHIP OF ALDBOROUGH ZONING BY-LAW NO. 90-50, AS AMENDED Peter & Kathleen Soos 24746 Downie Line WHEREAS the County of Elgin Land Division Committee has granted permission to the creation of a lot (Application for Consent E94112) to dispose a surplus farm dwelling consistent with the Provincial Policy Statement and in conformity with the West Elgin Official Plan; WHEREAS the County of Elgin Land Division Committee in granting its permission has imposed conditions pertaining to the zoning of the lot being created and the lands being retained including a restriction that no further residential development be permitted on the retained lands; WHEREAS the lands are not zoned for the purposes what they are intended to be used for or restricted to; NOW THEREFORE the Council of the Corporation of the Municipality of West Elgin enacts as follows: 1. THAT Section 5.3 to By-law No. 90-50, as amended, of the former Township of Aldborough being the Exceptions of the Agricultural (Al) Zone, is hereby amended by the addition of the following: 115.3.90 a) DEFINED AREA Al-90 as shown on Schedule "A", Map No. 39 to this By-law. b) PERMITTED USES accessory use agricultural use dog kennel forestry use hunting preserve landing strip as an accessory use riding school wayside pit wildlife sanctuary" 2. THAT Schedule "A", Map No. 39 to By-law No. 90-50, as amended, is hereby amended by changing from the Agricultural (Al) Zone to the 'site-specific' Agricultural (A1-90) Zone those lands outlined in heavy solid lines and described as Al-90 on Schedule "A" attached hereto and forming part of this By-law, being part of Lot 19, Concession IV formerly in the Township of Aldborough, now in the Municipality of West Elgin, in the County of Elgin. 3. THAT Schedule "A", Map No. 39 to By-law No. 90-50, as amended, is hereby amended by changing from the Agricultural (Al) Zone to the Special Agricultural (A2) Zone those lands outlined in heavy solid lines and described as A2 on Schedule "A" attached hereto and forming part of this By-law, being more particularly described as being Part 1, Plan 11 R- , being part of Lot 19, Concession IV, formerly in the Township of Aldborough, now in the Municipality of West Elgin, in the County of Elgin. 4. THIS By-law comes into force upon the day it is passed in the event an appeal has not been filed with the Clerk within the time prescribed by the Planning Act, R.S.O. 1990, as amended. In the event an appeal is filed with the Clerk within the time prescribed by the Planning Act, R.S.O. 1990, as amended, the By-law shall be deemed not to have come into force until the appeal has been finally disposed of, whereupon the By-law (except for such parts as are repealed or amended as so directed by the Ontario Municipal Board) shall be deemed to have come into force on the day it was passed. READ a FIRST time this day of 2013. READ a SECOND time this day of 2013. READ a THIRD time and FINALLY PASSED this day of , 2013. ARGYLE-LINE - CONCESSION IV PART of LOT 19 LOT 20 Al-90 Lh2 CONCESSION VH This is Schedule°A"toBy-law No Municipality of WEST ELGIN Passed this day of .2013. SCHEDULE W Mayor 1:5,000 Clerk Metres 0 35 70 140 210 280 350 f)-4 610 Princess Avenue London, ON N68 269 Tel: (519) 686-1300 Fax: (519) 681-1690 Monteith+Brown E-Mail: mbpc@mbpc.ca oiannina consultants Web: www.mbpc.ca 25 February 2013 MEMORANDUM #13-2254 TO: Members of Council Municipality of West Elgin FROM: Ted L. Halwa SUBJ: Proposed Severance — Donald and Betty McKillop — 24810 Talbot Line (County Road No. 3) - part of Lot 16 & 17 Concession XII 1. Purpose • to enlarge an existing agricultural parcel through the conveyance of abutting lands; • the lands proposed to be conveyed have a frontage of 514 metres (1686 ft) on Talbot Line and an area of 21.8 ha (53.8 acres). The parcel is without buildings or structures and is proposed to be added (merged in name and title) to an abutting agricultural owned by a Steve and Agnes Simon. The lot being enlarged is approximately 22.4 ha (55.3acre) in size and used for agricultural purposes. With the addition of the lands being conveyed, the new parcel would be 44.2 ha (109.2 acres) in size; • the lands proposed to be retained have a frontage of 73 metres (240 ft) on Talbot Line, and an area of 53.9 ha (133.3 ac). The parcel is without buildings and structures and is largely wooded. No change in use is being proposed. 2, Provincial Policy Statement(PPS} and Official Plan • the Provincial Policy Statement (PPS) permits the creation of lots for legal or technical reasons including minor boundary adjustment which do not result in the creation. While arguably not a minor boundary adjustment, the proposed conveyance and consolidation in title would create a larger agricultural parcel which is supported by the PPS; Donald& Betty McKillop—Proposed Severance MONTEITH BROWN PLANNING CONSULTANTS • the lands proposed to be conveyed and enlarged are designated `Agricultural' the West Elgin Official Plan. Consents for the purposes of conveying additional lands to an adjacent lot are permitted provided: a) the conveyance does not lead to the creation of an undersized, irregularly shaped lot(s) unsuited to the purpose for which it is being used or proposed to be used, or contrary to the provisions of the Zoning By-law unless the Bylaw is otherwise amended or a variance granted; b) the lands being conveyed are registered in the same name and title as the lands to which they are being added; and c) it is stipulated in the granting of the severance that any subsequent conveyance or transaction will require a future severance (Section 10.4.2) • conformity with the Official Plan is capable of being maintained. 3. Zoning By-la- • the lands being conveyed and retained are zoned site-specific Al-48 which restricts the number of dwellings to a maximum of one. The lands to which the lands being conveyed are being added to are zoned site-specific Al-49 which prohibits the erection of a dwelling - a result of the McKillop dwelling being severed off in 2006 as a surplus farm residence. The effect of the site specific zoning was to permit a maximum of one dwelling on the lands zoned Al-48 and to prohibit a dwelling on the lands zoned Al-49; • the new(enlarged) parcel lands being created and the lands being retained would readily satisfy the minimum lot area and lot frontage requirements (19 ha and 150 m respectively) of the Al zone. 4. Conclusions • the proposed conveyance of lands given their designation and zoning for agricultural purposes is considered appropriate and would serve to reduce the fragmentation of agricultural land. 5. Recommendation That the proposed consent by Donald and Betty McKillop be granted subject to the following conditions and the Elgin Land Division Committee advised accordingly: Donald & Betty McKillop- Proposed Severance MONTEITH BROWN PLANNING CONSULTANTS a) That the lands being conveyed are merged in the same name and title as the lands to which they are being added; b) That Section 50(3) of the Planning Act, R,S O., 9990, as amended, shall apply to any future transactions or conveyances on the subject lands. c) That any new dwelling on the enlarged parcel be prohibited. REASONS i) The severance is 'consistent with' the Provincial Policy Statement; ii) Conformity with the West Elgin Official Plan would be maintained; iii) The requirements of the Township of Aldborough Zoning By-law are capable of being satisfied; iv) The matters set out in the Planning,Act would be satisfied. (original signed by) Ted L. Halwa, MCIP, RPP APPLICATION Donald and Betty f • Municipality of Qy �^ 24810 Talbot U rn Pt G Lots • r • Concession i Municipality of • Y998 IN� �Ib'. IkT::�sAi"f ? 3f h Flu ZONING ,. t -: f y , r fir 'y_° s. ? yp a g AGRICULTURAL Al A2 SPECIAL AGRICULTURAL p • b R� • `" � } .- - _ 6 4 /T e I F ! ! n • t x, �_ t� sue'=J1� 1J�J ,�• � O l / T✓ 8 � t l k°rt F f f /• ET OF BOUNDARY 21.8 ha Donaldand ILI � 4 t t lr+�7 X�jI! r � - �1�' '!;E� a WIMI rj Ri, k o 0010NIX 4 f i, I lil -- / -7 �� �� � ' - . ° '~ ' MUNICIPALITY OF WEST ELGIN APPLICATION FOR PROPOSED SEVERANCES PLEASE COMPLETE THE FOLLOWING: 1 PROPERTY OWNER: ADDRESS: 245310 Tatbof Lihie Wes 2. LOT CONCESSION ACREACE OF TOTAL PARCE 3. PARCEL TO BE SEVERED: ' 'J�// 1 ACREAGE-. FRONTAGE DEPTH 4. ACREAGE TO BE RETAINED: " 34° ~,� ","~-' ` �� 5. REASONS FOR SEVERING AN AGRICULTURAL PARCEL-SURPLUS DWELLING ONLY -6*- |5 THE DWELLING SURPLUS TO THE NEEDS OF THE FARM? YES NO_____ WHEN WAS DWELLING CONSTRUCTED? (YEAR) IS THE DWELLING STRUCTURALLY SOUND 8 SUITABLE OR POTENTIALLY SU|TA8LE, FOR HUMAN OCCUPANCY? YES NO WHERE IS YOUR PRINCIPLE RESIDENCE? MUNICIPALITY 8. REASONS FOR SEVERING A PARCEL FOR OTHER THAN FOR SURPLUS DWELLINGS? rVirlivio 7. OTHER COMMENTS: _ DATE/!�.. SIGNATURE NOT - There iuno charge for the �nyttime [�punci| na '' 'na' ' (�Z� efe" `�� � additional reviews and re-submissions by Council is $100.00 per instance. |f !you wish to attend the council meeting, please contact the Clerk. Prnpooedseverance app|icmUonaarenav|evedby Council ot their meeting held on the 4 m Thursday oy each month. Please submit this application to the Clerk b by the 2"n Wednesday of the month for inclusion in the agenda. 005Z6Lb OOZE 6117 ` \ 0 J Co 0 (� im N 0 3 Y - ._I�- Via}- \ ♦ �r okx;. � wfi r � N ✓. Gt d € LD .Y u. v 1 u3 tr�sl is -i i �� rs u I : o r . oast��m 0 zMV 009Z6117 OOZZ W7 Z m � m L \ cA o �..-...-...-. .. . El o a �► s. o� O 0 N LOO O O T N ------------------------- ---------- -------------- ....... .._... 'lF- co Ln Ml I f o ..._...- � rx po MW a e- -r a am -�'�a,,.�.�� - � �-�k=-�•1". � .� y r�'�"s ,z l�l F ¢ U ooszGC� oozz�iv 610 Princess Avenue London, ON N6B 2B9 Tel: (519) 686-1300 Fax: (519) 681-1690 Monteith*Brown E-Mail: mbpc@mbpc.ca ninnnino consultants Web: www.mbpc.ca 25 February 2013 MEMORANDUM #13-2258 TO: Members of Council Municipality of West Elgin FROM: Ted L. Halwa SUBJ: Proposed Severance-2111878 Ontario Ltd. (Nicola Alonzi)-22488 McDougall Line- north side of McDougall Line, east of Furnival Road (County Road No. 103) 1. Purpose • to create a lot out of an 12.5 hectare (31 ac) parcel for the purpose of disposing a surplus farm dwelling (refer Figure 1); • the lands proposed to be conveyed have a frontage of 106.7 metres (350 ft), a depth of 106.7 metres (350 ft) and an area of 1.1 hectares (2.8 ac). The parcel is occupied by a single unit dwelling (estimated age of over 100 years) and structurally sound and suitable or potentially suitable for human occupancy by the owner, and a barn. No change in use is proposed; • the lands proposed to be retained would have a frontage of approximately 500 metres (1,640 ft) on McDougall Line, a depth and flankage of approximately 100 metres (328 ft) on Furnival Road and an area of 11.3 hectares (28 ac). The parcel is devoid of buildings and structures and has been cleared for agricultural purposes. No change in use is proposed; • the owner of the subject lands, 2111878 Ontario Ltd. (Nicola Alonzi), intends to convey the lands (in total) to Peter Fleuren, who is prepared to purchase the lands on the assurance that he would be able to subsequently sever the surplus farm residence; • neighbouring lands comprise a mix of agricultural uses, primarily cash crop. Rural residential development is concentrated along Furnival Road. To the south lies an institutional use, namely, 2111878 Ontario Limited- Proposed Severance MONTEITH BROWN PLANNING CONSULTANTS 25 February 2013 page 2 the Jehovahs Witness Kingdom Hall. No large livestock operations have been identified in the vicinity of the proposed lot. 2. Provincial Policy Statement(PPS) and Official Plan • in prime agricultural areas, the creation of a lot for the purpose of disposing a residence surplus to a farming operation is permitted by the PPS. A surplus residence is defined as an existing farm residence that is rendered surplus a result of farm consolidation. Farm consolidation is defined by the PPS as: the acquisition of additional farm parcels to be operated as one farm operation; • while not explicitly stated by PPS, it is nevertheless implied that a farm operation consists of a 'home' farm — a location where the owner (or proposed owner) maintains a principal residence. In this instance, the dwelling on the lands being retained is considered surplus to the needs of the proposed purchaser (Peter Fleuren), whose principle residence and home farm is located at 20591 McDougall Line. Mr. Fleuren owns approximately seven other farms elsewhere in the Municipality amounting to approximately 243 hectares (600 acres). In 2009, Mr. Fleuren severed a residential lot situated at 21079 McDougall Line for the purposes of disposing a surplus farm dwelling; • the PPS requires that residential dwellings are prohibited on any vacant remnant parcel of farmland created by the severance. Such a restriction is appropriately addressed as a condition of consent, if granted, through the application of 'site-specific' zoning consistent with past practice in the Municipality. The application would be consistent with the PPS; • the subject lands are designated 'Agricultural' in the West Elgin Official Plan. The creation of lots to dispose surplus farm dwellings in areas designated 'Agricultural' is permitted provided: a) the dwelling considered surplus has been in existence for at least 10 years; b) the dwelling is structurally sound and suitable, or potentially made suitable, for human occupancy; c) no new or additional dwelling is permitted in the future on the remnant parcel which shall be ensured through an amendment to the Zoning By-law; d) compliance with MDS 1 with respect to any livestock building, structure or manure storage facility on the remnant parcel; e) minimizing the loss of productive farmland;and f) deteriorated, derelict, abandoned farm buildings (including farm buildings and structures with limited future use potential) are demolished and the lands rehabilitated. (Section 6.2.10) 2111878 Ontario Limited-Proposed Severance MONTEITH BROWN PLANNING CONSULTANTS 25 February 2013 page 3 • based on information available, the abovenoted criteria are satisfied or are capable of being satisfied. With respect to item e), measurements based on aerial photography suggest that a modest amount of cultivated farmland would be taken out of production. It would appear feasible to reduce the size of the lot by "pulling in" the easterly proposed lot line by approximately 23 metres, and the northerly proposed lot line by approximately 9 metres such that it is more in line with the existing tree line. The area of the proposed lot would be reduced from 1.1 ha (2.8 ac) to 0.8 ha (2.0 ac) - refer Figure 2; • the dwelling is serviced by an on-site water supply (well) and a private septic sanitary waste disposal system. Confirmation will be required to ensure that the existing septic sanitary waste disposal system is wholly contained on the proposed lot which, based on the sketch map provided, would appear to be the case. This matter is appropriately addressed as a condition of consent, if granted; • the proposed lot has an existing entrance to McDougall Line -- a public road with year round maintenance. The lands being conveyed would require a separate field entrance on McDougall Line; • based on the foregoing information, conformity with the West Elgin Official Plan is capable of being maintained. 3. Zoning By-law • the subject lands are zoned Agricultural (A1). The proposed residential lot would require a re- zoning to Special Agricultural (A2) given its main use and size. The lot would satisfy the minimum lot area and minimum lot frontage requirements (4,000 sq m and 50 m respectively) of the A2 zone but would exceed the maximum lot area requirement of 1.0 ha. A reduction in the area of the lot appears feasible and would still be be compliance with the minimum standards; • the lands being conveyed would satisfy the minimum lot frontage requirement of 150 m of the Al zone but would have less than the minimum lot area requirement of 19 hectares. The parcel is already undersized at 12.5 hectare. A re-zoning to `site-specific' Agricultural (Al-#) would be required to prohibit a dwelling being erected on the parcel in the future as stipulated by the PPS and the Official Plan. The deficiency with lot area could be addressed as part of this amendment; 4. Conclusions 2111878 Ontario Limited- Proposed Severance MONTEITH BROWN PLANNING CONSULTANTS 25 February 2013 page 4 • the proposed severance would represent a type of lot creation which is both contemplated and permitted by the Provincial Policy Statement (PPS) and the West Elgin Official Plan. The Official Plan provides for the creation of lots occupied by dwellings considered surplus to the farm operation and suitable for habitation. There is no particular stipulation regarding ownership of the farm or the number of surplus dwellings previously created by an owner (or prospective owner), only that the acquisition of additional farm parcels to be operated as one farm operation be taking place, which is the case in this instance. While the retained farmland is substantially less than the minimum requirement of the Zoning by-law it is being acquired by a bona fide farmer to expand his farming operation and who has no need for the dwelling. No new dwelling would be allowed to be erected thereon. 5. RECOMMENDATION That the proposed application for consent be supported (based on the lands being transferred in title to Peter Fleuren), subject to the following conditions and, upon receipt of an Application for Consent in the name of Peter Fleuren, the Elgin Land Division Committee be advised accordingly: i) That the size of the lands being conveyed be reduced to 1.0 ha or less; ii) That the requirements of the Municipality, if any, are satisfied with respect to the on-site septic sanitary waste disposal system serving the dwelling on the lands being retained; iii) That the lands being conveyed be re-zoned to Special Agricultural (A2) to permit their size and use for residential purposes; iv) That the lands being retained be re-zoned `site-specific'Agricultural(A 1-#) to permit a further reduction in area below the minimum requirement (19 ha) and to prohibit the erection of a dwelling thereon in the future. REASONS i) Consistency with the Provincial Policy Statement would be maintained; ii) Conformity with the West Elgin Official Plan would be maintained; iii) The requirements of the Zoning By-law are capable of being satisfied; 2111878 Ontario Limited—Proposed Severance MONTEITH BROWN PLANNING CONSULTANTS 25 February 2013 page 5 iv) The matters set out in the Planning Act would be satisfied. (original signed by) Ted L. Halwa, MCIP, RPP APPLICATION FOR A CONSENT 2111878 Ontario Limited (Nicola Alonzi) Municipality of 22488 McDougall Line WEST ELGIN S Pt Lot 9, Concession V FIGURE 1 Municipality of West Elgin ZONING i Al GENERAL AGRICULTURAL A2 AGRICULTURAL ' R RURAL RESIDENTIAL THREE , 1067Rm�(354 ) M1 FARM INDUSTRIAL M2 GENERAL INDUSTRIAL } G weft -0. * barn <p' RR3 z ,L A2 t �4 r! 3 x�- d T � i •er.., septic,. dxeI ing C 166.7 m(350 ft} a ` ..McDOUGALL'LINE' za Al w o s 10 20 so 40 etres 1:1,500 ;n. s E RR3-21:. �- E RR3 f LOTB CONCESSION V: n iLOT 1'0: �L1OT 11. ° 11.4 ha Y a A2" r (28.2 ac) m t ft DOUGALL-CLINE wb 560imj(d„fi,40a. 11 < uo . Al r CONCESSION UI, Q�e M2-H - s °'I�/fBiy�R bgAl/y - 0 w tr;Photo:52U06 - z s tL �. LANDS TO BE CONVEYED \I� JOB. LANDS TO BE RETAINED 1:12,500 Metres - 0 160 320 4130 640 APPLICATION FOR A CONSENT: SUGGESTED REVISION 2111878 Ontario Limited (Nicola Ailonzi) Municipality of r` 22488 McDougall Line WEST ELGIN S Pt Lot 9, Concession V FIGURE 2 .� :' Municipality of West Elgin IiiP ZONING Al GENERAL AGRICULTURAL A2 AGRICULTURAL RR3 RURAL RESIDENTIAL THREE M1 FARM INDUSTRIAL _ M2 GENERAL INDUSTRIAL _ �_ -- t q ylt ,.5: 0 _ I i barn , $ RR3 Z N I � sES Y LL Zvi 0.8 ha iftDOUGAILL 1-194 r I �I z IIIIIIIIIIIIIIIIIIIIIIIIIIMetres 1:1,500 RR3-21 Al E RR3 LO LO1T'8.:- LOT 9 'LOT .1,0 I• CONCESSION V - LOT`'7! ° 11.7 ha a I, (28.9 ac) � - 0 m �1F640iit1 McDOUGALL,LINE 5.0. -.1( 4A2 2 uoe? Al CONCESSION M2-H - M1 1 N i LANDS TO BE CONVEYED: SUGGESTED REVISION t ® LANDS TO BE RETAINED 1:12,500 Metres 0 1 G 320 480 640 UNICIPA tTY OE WEST LGIN P T_10N FOR PROPOSED SEVER_ANCES LEASE COMPLIX9 THE FOL Q t I. PROPERTY OWNER: NAME: "7 ADDRESS: t 1 L;ate PHONE: 2. LOT � ��-)CONCESSION ACREAGE OF TOTAL PARCEL: �; $v- 3. PARCEL TO BE SEVERED: ACREAGE FRONTAGE -3'5-b' DEPTH SS-& 4. ACREAGE TO BE RETAINED: 5. REASONS FOR SEVERING AN AGRICULTURAL~PARCEL—SURPLUS DWILLING ONLY IS THE DWELLING SURPLUS TO THE NEEDS OF THE FARM? YES NO_ -_.. WHEN WAS DWELLING CONSTRUCTED? 0 4 (YEAR) IS THE DWELLING STRUCTURAL. Y SOUND&SUITABLE OR POTENTIALLY SUITABLE, FOR HUMAN OCCUPANCY? YES V NO WHERE IS YOUR PRINCIPLE RESIDENCE? �rCAOLW( - 0S-q I w-fcZoo LPA-Q,.• MUNICIPALITY VQ)e,; ---eLq i 6. REASONS FOR SEVERING A PARCEL FOR OTHER THAN FOR SURPLUS DWELLINGS? 7. OTHER COMMENTS: � �p �'e..e., ct.`�"a c.�a.-� �. see.-�-�a..�.�o� u�'c�t� c��.•;c� �S'u.�(,s�. . Ct, ere^ ' vc,>,Ls S ; r'r,-, ]an,!/ 4-p -v4A -sa.t re' den c.a_ J'u r Uj DATE SIGNATuR Lc"-,L- w a.a Kc NOTE: There Is no charge for the first tme Council reviews a proposed severance application. The fee far additional reviews and re-submissions by Council is$100.00 per Instance. If you wish to attend the council meeting, please contact the Cleric. Proposed severance applicettlons are reviewed by Council at their meeting held on the 0 Thursday of each month, Please submit this application to the Cleric by the 2"d Wednesday of the month for inclusion in the agenda. H r v �i. U � T r} ell 610 Princess Avenue London, ON N6B 2B9 Tel: (519) 686-1300 Fax: (519) 681-1690 Monteith+Brown E-Mail: mbpc @mbpc.ca nlannina consultants Web: www.mbpc.ca 25 February 2013 MEMORANDUM #13-2261 TO: Members of Council Municipality of West Elgin FROM: Ted L. Halwa SUBJ: Proposed Severance — August & Marianne Sacher—20966 Thomson Line — north side of Thomson Line, east of Blacks Road 1. Purpose • to create a lot out of an 40.5 hectare (100 ac) parcel for the purpose of disposing a surplus farm dwelling (refer Figure 1); • the lands being conveyed have a frontage of 65 metres (213 ft), a depth 110 metres (361 ft) and an area of 7,150 square metres (1.8 ac). The parcel is occupied by a single unit dwelling (erected circa 1970), two sheds, garage and barn. No change in use is proposed; • the lands proposed to be retained have a frontage of 565 metres (1,854 ft), a depth and flankage on Blacks Road of 630 metres (2,067 ft) and an area of 39.7 hectares (98.2 ac). The parcel is devoid of buildings and structures and is primarily cleared for agricultural use with the exception of a woodlot in the northerly portion of the farm. The Krause Drain and Lupsor Drain extends across portions of the farm. No change in use is proposed; • neighbouring lands comprise a mix of agricultural uses, primarily cash crop, interspersed with woodlots. Rural residential development is limited and scattered in the area. No large livestock operations have been identified in the vicinity of the proposed lot. 2. Provincial Policy Statement PPS and Official Plan • in prime agricultural areas, the creation of a lot for the purpose of disposing a residence surplus to a farming operation is permitted by the PPS. A surplus residence is defined as an existing farm August& Marianne Sacher—Proposed Severance MONTEITH BROWN PLANNING CONSULTANTS 25 February 2013 page 2 residence that is rendered surplus a result of farm consolidation. Farm consolidation is defined by the PPS as: the acquisition of additional farm parcels to be operated as one farm operation; • while not explicitly stated by PPS, it is nevertheless implied that a farm operation consists of a 'home' farm — a location where the owner maintains a principal residence. In this instance, the dwelling on the lands being conveyed is considered surplus to the needs of the owners, who acquired the farm in 2010. The owners farm 283 hectares (700 acres) elsewhere in the Municipality and maintain a principle residence on a farm at 21529 Thomson Line. In 2006, the Sachers severed a lot at 22239 Thompson Line to dispose a surplus farm dwelling and are in the process of severing another surplus farm dwelling at 20112 Thompson Line; • the size of the proposed lot, at 7,150 square metres or 1.8 ac, is large although not unreasonably so for rural residential purposes. Mature trees define both the easterly and westerly boundaries of the proposed lot, and the location of accessory buildings (and related landscaped open space) further define its size. The loss of agricultural land does not appear to be at issue; • the PPS does not limit the number of dwellings which may be created for purposes of disposing a surplus farm dwelling; • the PPS requires that residential dwellings are prohibited on any vacant remnant parcel of farmland created by the severance. Such a restriction is appropriately addressed as a condition of consent, if granted, through the application of 'site-specific' zoning consistent with past practice in the Municipality. The application would be consistent with the PPS; • the subject lands are designated 'Agricultural' in the West Elgin Official Plan. The creation of lots to dispose surplus farm dwellings in areas designated 'Agricultural' is permitted provided: a) the dwelling considered surplus has been in existence for at least 10 years; b) the dwelling is structurally sound and suitable, or potentially made suitable, for human occupancy; c) no new or additional dwelling is permitted in the future on the remnant parcel which shall be ensured through an amendment to the Zoning By-law; d) compliance with MDS l with respect to any livestock building, structure or manure storage facility on the remnant parcel; e) minimizing the loss of productive farmland; and August& Marianne Sacher—Proposed Severance MONTEITH BROWN PLANNING CONSULTANTS 25 February 2013 page 3 f) deteriorated, derelict, abandoned farm buildings (including farm buildings and structures with limited future use potential) are demolished and the lands rehabilitated. (Section 6.2.10) • based on information provided by the owners, the abovenoted criteria are satisfied or are capable of being satisfied; • the dwelling is serviced by an on-site water supply (well) and a private septic sanitary waste disposal system. Confirmation will be required to ensure that the existing septic sanitary waste disposal system is wholly contained on the proposed lot. This matter is appropriately addressed as a condition of consent, if granted; • based on aerial photography, the Applicants may not have correctly calculated the depth of the lands being conveyed as both the barn and a portion of the large shed lie outside the proposed rear lot line. In addition, the Applicants have not provided any measurements to indicate the setbacks they are proposing between the barn and the small shed and the proposed rear and side lot lines respectively; • the proposed lot has an existing entrance to Thompson Line -- a public road with year round maintenance. The lands being retained would require a separate field entrance on either Thompson Line or Blacks Road; • based on the foregoing information, conformity with the West Elgin Official Plan is capable of being maintained. 3. zoning By-law • the subject lands are zoned Agricultural (Al). The proposed residential lot would require a re- zoning to Special Agricultural (A2) given its main use and size. The lot would satisfy the minimum lot area, maximum lot area and minimum lot frontage requirements (4,000 sq m, 1.0 ha and 50 m respectively) of the A2 zone; • the lands being retained would readily satisfy the minimum lot area and lot frontage requirements (19 ha & 150 m respectively) of the Al zone. A re-zoning to `site-specific' Agricultural (A1-#) would be required to prohibit a dwelling being erected on the parcel in the future as stipulated by the PPS and the Official Plan. 4. Conclusions August& Marianne Sacher—Proposed Severance MONTEITH BROWN PLANNING CONSULTANTS 25 February 2013 page 4 • the proposed severance would represent a type of lot creation which is both contemplated and permitted by the Provincial Policy Statement (PPS) and the West Elgin Official Plan. The Official Plan provides for the creation of lots occupied by dwellings considered surplus to the farm operation and suitable for habitation. There is no particular stipulation regarding the number of surplus dwellings previously created by an owner, only that the acquisition of additional farm parcels to be operated as one farm operation be taking place, which is the case in this instance. 5. RECOMMENDATION That the proposed application for consent be supported subject to the following conditions and the Elgin Land Division Committee advised accordingly: i) That the requirements of the Municipality, if any, are satisfied with respect to the on-site septic sanitary waste disposal system serving the dwelling on the lands being conveyed; ii) That the lands being conveyed be reconfigured, if necessary, to include the barn in its totality at the rear of the parcel and a minimum setback of at least 3 metres be provided between the barn and small shed and the proposed rear and side lot line respectively, iii) That the lands being conveyed be re-zoned to Special Agricultural (A2) to permit their size and use for residential purposes; iv) That the lands being retained be re-zoned 'site-specific' Agricultural (A1-#) to prohibit the erection of a dwelling thereon in the future. REASONS i) Consistency with the Provincial Policy Statement would be maintained; ii) Conformity with the West Elgin Official Plan would be maintained; iii) The requirements of the Zoning By-law are capable of being satisfied; iv) The matters set out in the Planning Act would be satisfied. (original signed by) Ted L. Halwa, MCIP, RPP APPLICATION FOR A CONSENT August & Marianne Sacher Municipality of F- 20966 Thomson Line WEST ELGIN LOT 1, Concession X FIGURE 1 Municipality of West Elgin ZONING Al GENERAL AGRICULTURAL A2 AGRICULTURAL RR3 RURAL RESIDENTIAL THRE j' garage CONOtSSIONAX wd1 rMAR$H,LINE garage LJ 7,150 m2 saw (1.8 ac) ..� ed: o Al v Al-52 E m i•. H Ilk CONCESSION X f 10 ;r a. LOT D LOT 1 LOT 2 dwelling r.— m 39.7 ha (9$.2 ac) 65 m(293 ft) THOMSON,L'INE 565 m{11,854 ft) THOMSON LINE k RR 3 13 �; 0255 10 15 20 w � A2 .a �� �o�netres 1;1 ,000 Al CONCESSION XI.. s JQ5 v ) �tP Y• Al e I Air Photo:2006 '._,} LANDS TO BE RETAINED J ® LANDS TO BE CONVEYED i 9:l�,00a Metres -- 0 190 380 570 760 6130-r�� MUNICIPALITY OF WEST ELGIN APPLICATION FOR PROPOSED SEVERANCES PLEASE COMPLETE THE FOLLOWING: 1. PROPERTY OWNER: d NAME: L CC S4(-1-tom2 ADDRESS: 2(S2-9 �I tS Liles �o t..� t PHONE: �LA WT 2. LOT_J;- , CONCESSION _ �_ ACREACE OF TOTAL PARCEL: I40 3. PARCEL TO BE SEVERED: ACREAGE 7 (-S-O wA2 FRONTAGE DEPTH Ito 4. ACREAGE TO BE RETAINED: 9"1 57 5. REASONS FOR SEVERING AN AGRICULTURAL PARCEL—SURPLUS DWELLING ONLY IS THE DWELLING SURPLUS TO THE NEEDS OF THE FARM? YES NO WHEN WAS DWELLING CONSTRUCTED? t S 10 (YEAR) IS THE DWELLING STRUCTURALLY SOUND & SUITABLE OR POTENTIALLY SUITABLE, FOR HUMAN OCCUPANCY? YES V NO WHERE IS YOUR PRINCIPLE RESIDENCE? 2tS2q a�.tfi7MION L'(Nt�L 2ma" MUNICIPALITY WI-SX t (�,iN 6. REASONS FOR SEVERING A PARCEL FOR OTHER THAN FOR SURPLUS DWELLINGS? 7. OTHER COMMENTS: �tTGl�lc-�r'e� �n o?cl0 . DATE _� . 'moo-jvi3 SIGNATURE NOTE: There is no charge for the first time Council reviews a proposed severance application. The fee for additional reviews and re-submissions by Council is $100.00 per instance. If you wish to attend the council meeting, please contact the Cleric. Proposed severance applications are reviewed by Council at their meeting held on the 4f" Thursday of each month. Please submit this application to the Clerk by the 2 nd Wednesday of the month for inclusion in the agenda. f 1J Liud vo I,I�ILT kt lvG-- Q �"CC�M S d lei Ltd `.� A. 1a4 A C.,CZ, C.\�A L-(u t(LGL I � PL Q .rV � 'vim Utz a u� SKI i 3n ,• ��.lS�z p � cif 610 Princess Avenue London, ON N68 2139 Tel: (519) 686-1300 Fax: (519)681-1690 Mlontelith*Brown E-Mail: mbpc @mbpc.ca nlannina consultants Web: www.mbpc.ca 25 February 2013 MEMORANDUM #13-2260 TO: Members of Council Municipality of West Elgin FROM: Ted L. Halwa SUBJ: Proposed Severance—August & Marianne Sacher—20112 Thomson Line—south side of Thomson Line, east of McPherson Road 1. Purpose • to create a lot out of an 40.5 hectare (100 ac) parcel for the purpose of disposing a surplus farm dwelling (refer Figure 1); • the lands being conveyed have a frontage of 55 metres (180 ft), a depth 89 metres (292 ft) and an area of 4,895 square metres (1.2 ac). The parcel is occupied by an older single unit dwelling (erected circa 1930) and a shed. A portion of another shed in the southwesterly corner of the parcel partially straddles the proposed lot line. No change in use is proposed; • the lands proposed to be retained have a frontage of approximately 550 metres (1,804 ft), a depth of 620 metres (2,034 ft) and an area of 40 hectares (98.8 ac), The parcel is devoid of buildings and structures with the exception of a portion of the abovenoted shed and is primarily cleared for agricultural use with the exception of a woodlot in the westerly portion of the farm. The Wright Drain extends across a portion of the farm. No change in use is proposed; • neighbouring lands comprise a mix of agricultural uses, primarily cash crop, interspersed with woodlots. Rural residential development is limited and scattered in the area. No large livestock operations have been identified in the vicinity of the proposed lot. 2. Provincial Policy Statement PPS and Official Plan August& Marianne Sacher--Proposed Severance MONTEITH BROWN PLANNING CONSULTANTS 25 February 2013 page 2 • in prime agricultural areas, the creation of a lot for the purpose of disposing a residence surplus to a farming operation is permitted by the PPS. A surplus residence is defined as an existing farm residence that is rendered surplus a result of farm consolidation. Farm consolidation is defined by the PPS as: the acquisition of additional farm parcels to be operated as one farm operation; • while not explicitly stated by PPS, it is nevertheless implied that a farm operation consists of a `home' farm -- a location where the owner maintains a principal residence. In this instance, the dwelling on the lands being conveyed is considered surplus to the needs of the owners, who acquired the farm in 2009. The owners farm 283 hectares (700 acres) elsewhere in the Municipality and maintain a principle residence on a farm at 21529 Thomson Line, In 2006, the Sachers severed a lot at 22239 Thompson Line to dispose a surplus farm dwelling; • the size of the proposed lot, at 4,895 square metres or 1.2 ac, appears reasonable for rural residential purposes. Mature trees define both the easterly and westerly boundaries of the proposed lot. The loss of agricultural land does not appear to be at issue; • the PPS does not limit the number of dwellings which may be created for purposes of disposing a surplus farm dwelling; • the PPS requires that residential dwellings are prohibited on any vacant remnant parcel of farmland created by the severance. Such a restriction is appropriately addressed as a condition of consent, if granted, through the application of `site-specific' zoning consistent with past practice in the Municipality. The application would be consistent with the PPS; • the subject lands are designated 'Agricultural' in the West Elgin Official Plan. The creation of lots to dispose surplus farm dwellings in areas designated 'Agricultural' is permitted provided: a) the dwelling considered surplus has been in existence for at least 10 years; b) the dwelling is structurally sound and suitable, or potentially made suitable, for human occupancy,- c) no new or additional dwelling is permitted in the future on the remnant parcel which shall be ensured through an amendment to the Zoning By-law,- d) compliance with MD5 I with respect to any livestock building, structure or manure storage facility on the remnant parcel; e) minimizing the loss of productive farmland; and August& Marianne Sacher—Proposed Severance MONTEITH BROWN PLANNING CONSULTANTS 25 February 2013 page 3 fl deteriorated, derelict abandoned farm buildings (including farm buildings and structures with limited future use potential) are demolished and the lands rehabilitated. (Section 6.2.10) • based on information provided by the owners, the abovenoted criteria are satisfied or are capable of being satisfied; • the dwelling is serviced by an on-site water supply (well) and a private septic sanitary waste disposal system. Confirmation will be required to ensure that the existing septic sanitary waste disposal system is wholly contained on the proposed lot. This matter is appropriately addressed as a condition of consent, if granted; • the proposed lot has an existing entrance to Thompson Line -- a public road with year round maintenance. The lands being retained would require a separate field entrance on Thompson Line; • based on the foregoing information, conformity with the West Elgin Official Plan is capable of being maintained. 3. Zoning By-law • the subject lands are zoned Agricultural (A1). The proposed residential lot would require a re- zoning to Special Agricultural (A2) given its main use and size. The lot would satisfy the minimum lot area, maximum lot area and minimum lot frontage requirements (4,000 sq m, 1.0 ha and 50 m respectively) of the A2 zone; • the lands being retained would satisfy the minimum lot area and lot frontage requirements (19 ha & 150 m respectively) of the Al zone. A re-zoning to 'site-specific' Agricultural (A1-#) would be required to prohibit a dwelling being erected on the parcel in the future as stipulated by the PPS and the Official Plan. 4. Conclusions • the proposed severance would represent a type of lot creation which is both contemplated and permitted by the Provincial Policy Statement (PPS) and the West Elgin Official Plan. The Official Plan provides for the creation of lots occupied by dwellings considered surplus to the farm operation and suitable for habitation. There is no particular stipulation regarding the number of surplus dwellings previously created by an owner, only that the acquisition of additional farm parcels to be operated as one farm operation be taking place, which is the case in this instance. August& Marianne Sacher--Proposed Severance MONTEITH BROWN PLANNING CONSULTANTS 25 February 2013 page 4 5. RECOMMENDATION That the proposed application for consent be supported subject to the following conditions and the Elgin Land Division Committee advised accordingly: i) That the shed situated partially on the lands being conveyed and partially on the lands being retained be relocated or removed in compliance with the Zoning By-law; ii) That the requirements of the Municipality, if any, are satisfied with respect to the on-site septic sanitary waste disposal system serving the dwelling on the lands being conveyed; iii) That the lands being conveyed be re-zoned to Special Agricultural (A2) to permit their size and use for residential purposes; iv) That the lands being retained be re-zoned `site-specific' Agricultural (A1-#) to prohibit the erection of a dwelling thereon in the future. REASONS i) Consistency with the Provincial Policy Statement would be maintained; ii) Conformity with the West Elgin Official Plan would be maintained; iii) The requirements of the Zoning By-law are capable of being satisfied; iv) The matters set out in the Planning Act would be satisfied. (original signed by) Ted L. Halwa, MCIP, RPP APPLICATION FOR A CONSENT August & Marianne Sacher Municipality of 20112 Thomson Line WEST ELGIN Lot B, Concession XI FIGURE 1 Municipality of West Elgin fi ZONING Al GENERAL AGRICULTURAL 9gs THOMSO�I�L E A2 AGRICULTURAL 55 m(180 ft) ,. Ci t CONGESSI N IX MARSH L•IHEE�w. 4,895 m2 (1.2 ac) $' $ I O ?� a conlcESSroN x� �, �.,, ..,m dwelling �"a o ro . s E she THdMSOH!L°INE ' A2 f F. CONCESSION XI LOT A LOT B LOT C 0 2 4 8 12 16 w ' (Metres 1:800 s . Al-34 40 ha Qy o= ' e �4 Al jpf/,r 4 9 1 X r 1 Y Air Photo: 2006 e ® LANDS TO BE CONVEYED t LANDS TO BE RETAINED 1:15,001 Melfes 0 190 380 570 760 I 9'.:I 3 MUNICIPALITY OF ICIEST ELGIN ' APPLICATION FOR PROPOSED SEVERANCES PLEASE COMPLETE THE FOLLOWING: 3. PROPERTY OWNER: NAME: A (X(.tkg 4 M A'A -L�3 SACS--tc-iL. ADDRESS: 2(nq 4(q6 &oN PHONE: ��<et —1 22 2. LOT ?-.:� CONCESSION l ACREAGE OF TOTAL PARCEL:_ �C 3. PARCEL TO BE SEVERED: ACREAGE (�SQ:S�LAA' FRONTAGE '^^ DEPTH 99 ►- 4. ACREAGE TO BE RETAINED: qn ,S 5. REASONS FOR SEVERING AN AGRICULTURAL PARCEL—SURPLUS DWELLING ONLY IS THE DWELLING SURPLUS TO THE NEEDS OF THE FARM? YES V NO WHEN WAS DWELLING CONSTRUCTED? IC(_S_p _(YEAR) IS THE DWELLING STRUCTURALLY SOUND & SUITABLE OR POTENTIALLY SUITABLE, FOR HUMAN OCCUPANCY? YES L/ NO WHERE IS YOUR PRINCIPLE RESIDENCE? 2(S-20f aa---<S { Ljt.•1g L MUNICIPALITY 6. REASONS FOR SEVERING A PARCEL FOR OTHER THAN FOR SURPLUS DWELLINGS? 7. OTHER COMMENTS: 07001 DATE (YqGu- 2_63 SIGNATURE 4 NOTE: There is no charge for the first time Council reviews a proposed severance application. The fee for additional reviews and re-submissions by Council is $100.00 per instance. If you wish to attend the council meeting, please contact the Clerk. Proposed severance applications are reviewed by Council at their meeting Feld on the 4`h Thursday of each month. Please submit this application to the Clerk by the 2"d Wednesday of the month for inclusion in the agenda. x gg - _ �- RE-17 lqj�f�E5 8Qm f � � 2Utl2 — 3 4o tt -rHo M SON LINE 2o222 SEVGRED ; AREA L($umz ` J uCs OEJwaLL tA4 CD RIP U s f • w n Y• a � r � , 1 � ' 20t1 ►-tom � - a Kirkness Consulting 1647 Cedarcreek Crescent, London, Ontario N5X 008 Inc. TEL: 519-672-6550 FAX: 519-672-4290 Urban and Lavern e @kirknessconsultinginc.ca Rural Planning wwwArknessconsultinginc.ca February 21, 2013 Scott Gawley Administrator Treasurer Municipality of West Elgin 22423 Hoskins Line PO Box 490 Rodney, Ontario NOL 2CO Re: RE-ACTIVATION of Application by Seaside Inc.for closure and conveyance of portions of the road allowance known as Havens Lake Road in Port Glasgow Ontario. Dear Ms. Bryant: This is to provide Council with information on the above application in preparation for the delegation by Seaside Waterfronts Inc. at the February 28th Council meeting. Please find attached: 1. the ROAD CLOSURE application, dated September 1, 2009, submitted to the Municipality. 2. the cover letter and application, dated September 1, 2009, submitted to the Municipality. Much of this letter is still relevant. 3. A Survey Plan by MTE (OLS) showing Havens Lake Road surplus land PARTS. 4. A Plan showing the cross-section and plan view of that part of Havens Lake Road that would contain the Village Centre. 5. An Offer of Purchase from Seaside Waterfront Inc. to acquire the surplus lands—UNDER SEPARATE COVER. Background..... While the Secondary Plan does revise the overall design by removing the centreline landscaped median and introducing a Promenade, the overall geometry and width of the proposed road allowance for Havens Lake Road remains at 25 m—thereby creating excess lands within the current road allowance that have been termed "surplus lands". We understand that the previous Council did adopt a resolution to declare the existence of the surplus lands and the willingness to convey them to Seaside Waterfront Inc. The Council resolution that adopted the Port Glasgow Secondary Plan, on February 14,2013, had several parts, and one of the parts was to "consider the incorporation of surplus lands into the adjacent development....... Seaside is the only land owner along the frontage and thereby is seeking to acquire the lands in accordance with that part of the resolution. The surplus lands defined..... Please refer to the attached— Havens Lake Road Surplus Lands SURVEY by MTE which constitutes the required sketch. This plan has been prepared very carefully to show the ownership pattern of the lands and the areas of land that are required to provide a proper geometric alignment and 25 m of road allowance . a) PARTS 2,4,5 and 7 = 278.01 m2; b) PARTS 1,3,6 and 8 =9767.08 m2; C) The difference of a) and b) is 9489.07 m2 or 2.34 acres of land would the net conveyance from West Elgin to Seaside. Havens Cake Road ultimate design and development along it..... The application to request certain lands be surplus to the needs of the Havens Lake Road Allowance is based on the following: 1. The road allowance preserved for Havens Lake Road is of a width of 25 m (82 feet) which is sufficiently wide for the traveling public. A cross section of the ultimate road design is attached —see MAINSTREET CONCEPT PLAN AND SECTION -- that shows: a. Two thru lanes—one in each direction, b. Two lanes of parallel on-street parking c. Promenade of 6 m width along the west side d. Sidewalk along the east side 2. The existing road allowance for Havens Lake Road is very irregular and appears to reflect the complex series of parcels acquired by the municipality over time. 3. The regularization of the road allowance of Havens Lake Road, being 25 m leaves irregular shaped, shallow parcels of land that have little or no utility on their own. 4. The design concept of Havens Lake Road in 1 above and the utility of land use along the 25 m road allowance is based on a vision for Port Glasgow, to create a community for permanent and seasonal residences of about 700 persons and about 300 dwellings, together with a `VILLAGE CENTRE' being a tight-knit urban form of 2—4 storey mixed use buildings along the lower half of Havens Lake Road. Havens Lake Road would be a "main-street" promoting diverse commercial and residential pedestrian activity and slow moving vehicles and cycling, but at the same time, provide for appropriate auto traffic, parking and access to the Marina and the Beach along Lake Erie, Seaside Waterfront Inc. owns the lands on either side and can add to the depths and widths to make viable parcels of land for development—enabling land use u efficiency. As the WE Planning Consultatn pointed out in its Feb 12th 2013 report to Council, the SP provides for a Public Promenade, Vistas and Architectural Attration compnonents that address the spirit and intent of the covenantby improving and enlarging public access to Lake Erie, and by establishing a number of sistes intended to provide public parks and recreraton functions. Offer of Purchase.... The offer to purchase—attached under separate cover--is very similar to the original versions. This will be explained more on the 28th. Please advise of the time of the delegation. Yours truly, Kirkness Consulting Inc. Urban and Rural Planning Per: Laverne Kirkness, BES.RPP.MCIP. Encl. cc. Norma Bryant- West Elgin cc. Howard Culligan —Seaside Waterfront Inc. cc. Ron Koudys—RKLA Inc. cc. Richard Pellerin—Scoterra Consulting Group Limited THE CORPORATION OF THE MUNICIPALITY OF V1 EtT ELGIN APPUcAT ION TO PERMANENTLY CLOSE A HIGHWAY 17A7 p 'i✓'''t7`� �e-.e C7 F20LL. v — _.,.. _:. PHONE NO. LEGAL DESCRIPT'ON ,.._ Ia r t.5 y. [ 0V) I V ROAD NAME __..... (A s zp,k C I hereby apply to the.Municipality of Vv6st Elgin, for the closing and conveying of that paition of the al).c ue noted hiohway, and have the ownership of same transferred to the above 1 agree to pay all fhe M uril di pal; legal and survey fees,inyolved in the above transaction, plus l)urchase wice as established by the:CounciL sUbmitted herewith is the following: a') Applieatian fee of$400.00 V` b) Sketch or j"lan of so jectlands'"shoWIng the location of the extended.lot lines through the said`allowance, cl ApProva€ of the neighloocir sj, o each side of the subject road allowance. Name of Solicitor. �igi` ttii�.of ap�li:carlt .." Address: FiA PA r Sicilature of aipplic,ant Kirkness Consulting Inc 1647 Cedarcreek Crescent, London, Ontario N5X OCS Urban and TEL: 519-672-6550 FAX: 519-672-4290 Rural Planning E-MAIL: LKirkness@fanshawec.ca September 1, 2009 Norma Bryant Municipality of West Elgin 22413 Hoskins Line PO Box 490 Rodney, Ontario NOL 2CO Via— email with attachments and Canada Post. Re: Application by Seaside Inc. for closure and conveyance of part of the road allowance known as Havens Lake Road in Port Glasgow Ontario. Dear Ms. Bryant: Please find en closed the subject application as described above together with the fee of $400.00 and the sketch of the affected lands. There are no abutting neighbours. The application to request certain lands be surplus to the needs of the Havens Lake Road Allowance is based on the following: 1. The road allowance preserved for Havens Lake Road is of a width of 25 m (82 feet) which is sufficiently wide for the traveling public. A cross section of the ultimate road design is attached —see MAINSTREET CONCEPT PLAN AND SECTION -- that shows: a. Two thru lanes --one in each direction, b. Two lanes of parallel on-street parking c. A centre-line raised landscaped median d. Boulevards e. Sidewalks 2. The existing road allowance for Havens Lake Road is very irregular and appears to reflect the complex series of parcels acquired by the municipality over a long period of time. 3. The regularization of the road allowance of Havens Lake Road, being 25 m leaves irregular shaped slivers of land that are very shallow and of little utility on their own. 4. The design concept of Havens lake Road in 1 above and the utility of land use along the 25 m road allowance is based on a vision for the re-birth of Port Glasgow, to create an old Scottish themed - based community for permanent and seasonal residences of about 500 persons and about 200 dwellings, together with a 'downtown' being a tight-knit urban form of 3 —4 storey mixed use buildings. The overall Scottish themed community concept included a design of Havens Lake Road to be the spine of activities and the centre of the community. Havens Lake Road would be a "main-street" promoting diverse commercial and residential pedestrian activity but at the same time, provide for appropriate auto traffic, parking and access to the Marina and the Beach along Lake Erie. Seaside Inc. owns the lands on either side and can add to the depths and widths to make viable parcels of land for development. This facilitates land use efficiency. Please refer to the attached — HAVENS LAKE ROAD SURPLUS LANDS PROPOSAL -- to this letter which is the required sketch. This plan has been prepared very carefully to show the ownership pattern of the lands within and abutting Havens Lake Road. a) Parcels a, b, c, d, e, f, and part of g — total an area of 1.74 acres and could be conveyed to Seaside Inc. —shown in light green colour; b) Parcels A, B, C, D, and part of E --total an area of 0.91 acres and could be conveyed to Seaside Inc. — shown in dark green colour; c) Parcels 1, 2, 3, and 4 —total an area of 0.08 acres and could be conveyed to the Municipality of West Elgin to complete the 25 m road allowance — shown in yellow colour. The matters of conveyance and compensation can be discussed as part of the process once the surplus lands are in fact declared surplus by Council. It is understood that the Municipal Act does not require a land appraisal as the notion is to convey the lands to the abutting owner who has frontage on a public road. It is understood that there will be an administrative review and a need for a public meeting. We await these steps and would be glad to discuss any matters related to this at your convenience. Yours truly, Kirkness Consulting Inc. Urban and Rural Planning Per: Laverne Kirkness, BES.RPP.MCIP. Encl. cc. Howard Culligan — Seaside Inc. cc. Ron Koudys — RKL.A cc. Ted Halwa - Community Planners Inc. I ;p_ `R4§4898 a p Hill J. iih 18$. R 2=S arA�13Gy�$�RYxnsx � to i S 6 E� ry Fmnnx ry■n,I !s s � 5 1I &p° (+d4 r y F ti ay ftb gin.� �• ip�� •� ,F» 1, T f� q Rr;p�p 8 I$�14-� e'!a pd e , x lye � ��~ I I � _ 11 ij i 4wr F' �f, 4fi[ F Fn,rtn , , , { )y d'6 a 0 a z d yu Od, x X W �b d 4 0 p All- O a m 'U j 8 LU ' W Kirkness. Consulting 1647 Codarcreek Crescent, London, Ontario N5X OCO Inc TEL: 519-672-6550 FAX: 519-672-4290 Urban and Laverne@lairknossconSLJltinginc.ca Rural Planning wwwkirknessconsultinginc.ca February 25, 2013 Scott Gawley Administrator Treasurer Municipality of West Elgin 22413 Hoskins Line PO Box 490 Rodney, Ontario NOL 2CO Re: REQUEST FOR COMMENTS ON DRAFT PLANS OF SUBDIVISION, CONDOMINIUM (COMMON ELEMENTS) and APPLICATION for an AMENDMENT to the ZONING BYLAW. By Seaside Inc. for Lot 6, Port Glasgow, West Elgin, Ontario. Dear Mr. Gawley: This is further to our meeting of February 20'h with the MMAH, MOE and LTVBCA. In addition to discussing the Havens Lake Road "surplus lands" matter at Council on February 28th, Seaside Inc. would like to formally request that West Elgin prepare comments on the above applications as soon as possible. This would enable the overall project to move forward. As agreed, this letter could be put on the Council agenda such that Seaside could address this matter before Council on the 28th. The most recent Draft Plans are attached —and they show red lines of revision —that have evolved from other government agency response. It should be noted that the MMAH did supply a list of agency comments in November 2011 and there is some mention of the need for WE comments at that time. These comments are in table form and attached Yours truly, Kirkness Consulting Inc. Urban and Rural Planning Per: Laverne Kirkness, BES.RPP.MCIP. Encl. cc. Norma Bryant- West Elgin, cc. Howard Culligan —Seaside Waterfront Inc. cc. Ron Koudys— RKLA Inc. cc. Richard Pellerin —Scoterra Consulting Group Limited { OF EL ti v=u,b F U m n 1996'a` The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: February 28, 2013 SUBJECT: 2013Port Glasgow Trailer Park Budget RECOMMENDATION: That the proposed 2013 budget for the Port Glasgow Trailer Park be adopted; and further that the Administrator/Treasurer and Clerk meet with the Swain's to review the 2003 Operating Agreement; and further that a report be brought back to council with an updated contract for signing. INTRODUCTION: The annual meeting for the Port Glasgow Trailer Park was announced to be at 1:30 pm on February 28, 2013 to review the 2013 Budget. DISCUSSION: The budget has prepared based on the expenditures forecasts of 2012 and expected revenue based on 2012 Actual. In the 2010 Budget the rates for an Individual Lot were Increase by $350 (currently at $1,200 for a seasonal lot). Proposed 2013 Fee Schedule with no Increase Proposed is attached, along with a sample contract for Seasonal Campers. The proposed budget is not recommending an increase for 2013, however after the Asset Management Plan is developed in 2013, a change in fees will be considered for the 2014 Camping Season. The Revenue and Expenditure forecast is showing a small revenue allocation to Trailer Park Reserve after the 2013 Capital Projects: Septic Bed — Enhancements of Phase 1 $50,000.00 (To be completed before the Park Opens) Riding Lawnmower Replacement $20,000.00 Work Building — 30'by 32' — 2012 Carry Forward $40,000.00 $110,000.00 Consideration for a Range Hood would be required if cooking is to continue, based on Fire Department Inspection. It is recommended that a review 2003 agreement with the current operators of the Park for any changes to the agreement that is now 10 years old, It is proposed that a permit (with the rules of the park on the back) be prepared for the Transient Campers be prepared for the 2013 Season. Respectfully Submitted, Scott Gawley Administrator/Treasurer MUNICIPALITY OF WEST ELGIN PORT GLASGOW TRAILER PARK PORT GLASGOW TRAILER PARK 2010 2011 2012 2012 2013 REVENUE ACTUAL ACTUAL DEC. BUDGET PROJECTED FSC -CAMP FEES -SEASONAL 650.053.001 -218,920.00 -219,000.00 -219,370.00 -215,000.00 -219,000.00 FSC - CAMP FEES-TRANSIENT 650.053.002 -49,451.00 -45,831.00 -40,158.00 -50,000.00 -42,000.00 FSC - LAUNDROMAT 650.053.003 -3,318.00 -1,820.00 -2,067.75 -3,500.00 -2,000.00 CAMP FEES-SEWAGE 650.053.004 -4,284.00 -3,956.00 -3,480.00 -4,500.00 -3,500.00 FSC -MISCELLANEOUS 650.053.005 -4,607.50 -2,703.91 -2,783.04 -500.00 -2,500.00 TOTAL PARK REVENUE -280,580.50 -273,310.91 -267,858.79 -273,500.00 -269,000.00 EXPENSES MANAGEMENT FEES 762.001.000 0.00 0.00 0.00 0.00 TRANSIENT FEES 762.002.000 24,725.50 22,915.50 20,091.50 25,000.00 21,000.00 PETTY CASH 762.003.000 0.00 0.00 0.00 0.00 ADVERTISING EXPENSE 762.004.000 609.15 459.44 394.72 800.00 500.00 TELEPHONE 762.005.000 845.34 778.02 880.18 1,000.00 1,000.00 MANAGEMENT WAGES 762.006.000 TRAILER PK-WAGES 762.006.001 20,400.01 23,500.00 23,970.01 26,500.00 24,000.00 TRAILER PK-INC TAX 762.006.002 0.00 0.00 0.00 0.00 TRAILER PK-CPP 762.006.003 0.00 0.00 0.00 0.00 TRAILER PK-UIC 762.006.004 494.10 585.69 614.03 0.00 620.00 TRAILER PK-W COMP 762.006.005 379.44 485.23 524.94 0.00 550.00 TRAILER PK-EHT 762.006.006 397.84 458.26 467.36 0.00 500.00 GENERAL OFFICE 762.010.000 SUPPLIES 762.010.001 1,046.88 709.66 747.50 1,200.00 800.00 POSTAGE 762.010.002 250.00 250.00 250.00 0.00 250.00 CAPITAL PURCHASES-OFFICE 762.010.010 0.00 0.00 0.00 0.00 BUILDING/PROPERTY 762.050.000 HYDRO 762.050.001 52,383.62 51,316.11 41,994.09 55,000.00 55,000.00 UNION GAS 762.050.002 739,97 684.91 687.40 1,000.00 800.00 JANITORIAL SUPPLIES 762.050.003 1,099.60 2,698.62 466.76 1,500.00 800.00 REPAIRS 762.050.004 4,161.07 3,232.38 3,741.43 12,400.00 5,500.00 MISCELLANEOUS 762.050.005 12,933.77 19,688.69 17,411.72 12,000.00 15,000.00 MACHINERY MAINTENANCE 762,050.006 3,473.97 1,314.01 267.43 5,000.00 1,000.00 INSURANCE 762.050.007 6,955.60 7,346.16 7,785.72 7,500.00 8,000.00 GRASS/YARD MAINTENANCE 762.050.008 4,476.48 9,764.97 9,684.12 13,000.00 10,000.00 WATER SYSTEM 762.050.009 2,481.79 9,593.20 3,017.69 5,000.00 3,500.00 CAPITAL-BLDG/PROPERTY 762.050.010 8,179.11 0.00 20,722.62 HYDRO UPGRADE-OLDBOYS 762.050.011 0.00 0.00 0.00 0.00 0.00 SEWAGE MAINTENANCE 762.050.012 3,308.80 10,709.46 8,976.55 5,000.00 5,000.00 CAPITAL ASSETS-OLDBOYS 762.050.100 0.00 0.00 0.00 0.00 TOTAL EXPENSE 149,342.04 166,490.31 162,695.77 171,900.00 153,820.00 NET INCOME -131,238.46 -106,820.60 -105,163.02 -101,600.00 -115,180.00 2010 2011 2012 2012 2013 CAPITA. EXPENSES ACTUAL ACTUAL DEC. BUDGET PROJECTED CAPITAL-WASHROOM ROOF 3,936.19 CAPITAL- HEATER 69.95 CAPITAL ELECTRIC PANEL 3,206.25 CAPITAL CEMENT PAD 966.72 CAPITAL EXP-GOLF CART 3,995.00 0.00 0.00 CAPITAL EX-DANCE HALL 6,420.00 0.00 0.00 CAPITAL EXP-SHUFFLEBOARD 0.00 CAPITAL EXP-GENERATOR SHED 1,880.97 0.00 0.00 CAPITAL EXP-FIRE SUPPRESSION 4,000.00 CAPITAL EXP-SEPTIC SYSTEM 175,737.39 59,895.16 173,848.73 35,000.00 50,000.00 CAPITAL MISC TEMP WATER LINE 1,856.23 5,634.14 2,000.00 CAPTIAL WEED TRIMMER 275.00 0.00 CAPITAL LAWNMOWER 20,000.00 CAPITAL MONUMENT REPAIRS 6,000.00 CAPITAL AWNING FOOD BOOTH 2,000.00 CAPITAL ENTRANCE SIGN 425.00 CAPITAL WORK SHED 236.28 35,000.00 40,000.00 CAPITAL TRANS/TO WIP -175,737.39 -74,322.36 -173,848.73 CAPITAL EXPENSED 2011 14,427.20 TOTAL CAPITAL,EPEISE,. , 8;179.1 E. 0 00„ 20,72 62, 84,000 00 , 11,0;000 00 COMMENTS: Repairs: Includes the purchase of a sewer eel $1,500 2011 CAPITAL ITEMS UNDER CAPITAL17ATION THRESHOLD OF 10,000.00 WERE CLASSIFIED AS WIP AT DEC 31, 2011. These Items have been Expensed in 2012. Capital Projects: Septic Bed - Ehancement of Phase 1 $50,000 Lawnmower- Replacement $20,000 Workshop Building -30' by 32' - Carry Forward from 2012 $40,000 Fire Suppression Range Hood, if the Cooking Appliances stay in the Store. Est $12,000 LO $110,000 Net Income: Transfer to Reserve -115,180.00 Proposal: Have a card system for Transient Campers with a list of Rules. PORT GLASGOW TRAILER PART{ 8650 Furnival Road R.R.# 3, Rodney, Ontario NOL 2CO (519) 785-0069 2013 RATES SEASONAL CAMPING All rates are for the period beginning May 1", 2013 and ending October 31", 2013. Camping season is closed October 31St @ 1:00 pm. Gate will be locked. If full payment is not received in the office by May 1, 2013 —a 10%penalty charge will charged—no exceptions. Full payment, plus penalty needs to be paid by May 31St, 2013 or the trailer will be removed from the lot and the lot will be re-leased. Cheques are to be payable to "The Municipality of West Elgin" and mailed to P.O. Box 490, Rodney, Ontario NOL 2C0 (519) 785-0560. PLEASE PROVIDE YOUR CERTIFICATE OF LIABILITY INSURANCE IN THE AMOUNT OF $1,000,000 FOR 2013 in effect from May 1St, 2013 to October 31St, 2013 OR May 1St, 2013 to April 30t", 2014 NOTE: A$20.00 SERVICE CHARGE WILL BE CHARGED FOR CHEQUES RETURNED N.S.F. RATES SCHEDULE "A" TO BY-LAW No. 2010-20 PORT GLASGOW TRAILER PARK $ Lots with 30 amp. service $1,200.00 Additional charge for lots fronting the lake $100.00 Winter storage $ 50.00 Reservation fee $ 50.00 Additional charge for air conditioner $ 60.00 Additional charge for fridge, freezer or dryer $60.00 Electric golf carts $ 60.00 Boat trailer parking $ 50.00 Additional charge for electric or electric/gas hot $ 60.00 water tanks Deposit for assessment Current assessment X previous year tax rate+ 15%, rounded to the nearest dollar Washers & dryers $1.50—washer $1.75 - dryer Deposit for door key for laundry room $ 5.00 refundable upon return Rental of Dance Hall $ 25.00 Overnight camping—tents(June to October) $ 20.00+$2.00 sewage surcharge nightly, $120.00 +$12.00 sewage surcharge weekl Overnight camping—including hydro and water $ 23.00 +$2.00 sewage surcharge nightly, $138.00 +$12.00 sewage surcharge weekly" Overnight camping—including hydro, water and $ 25.00+$2.00 sewage surcharge nightly, $150.00 sewer +$12.00 sewa a surcharge weekly" "Monthly rate based on 3 weeks Cutting of grass on behalf of trailer owner $ 20.00 per cut Cleaning of yard at an individual trailer site $ 15.00 per hour NOTE: HST WILL BE CHARGED WHERE APPLICABLE Municipality of West Elgin 22413 Hoskins Line, P.O.Box 490 Port Glasgow Trailer Park Rodney,Ontario,NOL 2CO Seasonal Trailer License Tel. 519-785-0560 Fax. 519-785-0644 Between: Corporation of the Municipality of West Elgin (hereinafter referred to as the"Municipality") And: (hereinafter referred to as the"Licensee") WHEREAS the Municipality is the owner and operator of a public facility known as Port Glasgow Trailer Park(hereinafter referred to as"PGTP") AND WHEREAS the Licensee has applied for occupation of site at PGTP and the Municipality is prepared to grant such occupation for a specified time or times on terms and conditions which the Licensee has accepted NOW THEREFORE,in consideration of payment of fees and other payments as hereinafter set forth and required and the commitment of the Licensee to abide by the terms and conditions as hereinafter set forth,the Municipality and the Licensee agree as follows: SECTION 1—PERSONAL INFORMATION (Licensee to complete the following information—PLEASE PRINT) Licensee: Surname First Name Co-Licensee: Surname First Name Home/Mailing Address: c E-mail Address: Home Telephone: Work Telephone: Emergency Contact: i Emergency Telephone: Fax: The Licensee is responsible for advising the Municipality of any changes to the above information. Please provide all requested information,particularly for use in case of emergency. Page 1 of 10 SECTION 2—Site Assignment Requested Site: Assigned Site: The Licensee acknowledges that the Municipality cannot guarantee assignment of site as requested by Licensee. The Licensee agrees to accept the site assigned by the Municipality and to thereafter j place a trailer for purposes of temporary recreational residential use. The Municipality agrees to issue a permit to the Licensee permitting his/her occupation of the assigned site only. The Licensee is prohibited from and will not attempt to sell,transfer,lease,sublet,or re- assign the license or permit issued therefore to any other person,persons,corporation,or other body. SECTION 3—Authorized Occupants The following persons are authorized to occupy the assigned site when the tenant is absent: (please list names) Guests of authorized occupants are permitted to attend within PGTP and at the assigned site provided that at least one authorized occupant is at such assigned site. SECTION 4—Winter Storage/Statement of Intention to Continue Occupation A Licensee may store his/her trailer and related facilities upon the assigned site at PGTP between November 1 2013 and AA ril�._30 if he/she has indicated an intention to continue occupation of the assigned site for the 2014 season and has submitted a signed Trailer Storage Agreement with the Municipality and made payment of fees to the Municipality on or before May 1,2013. The Licensee hereby indicates his/her intention to continue occupation of the assigned site and the winter storage of his/her trailer upon such site Yes: No: (Initials) (Initials) The Licensee hereby indicates his/her intention and agreement to sign a Winter Storage Agreement with the Municipality in the form of Schedule"A"with the Municipality and to pay required storage fees to the Municipality in accordance with such Agreement: Yes: No: (Initials) (Initials) The Licensee acknowledges that,throughout the period of winter storage,he/she is responsible for and must maintain appropriate insurance upon the stored trailer and any related facilities or personal belongings therein. The Licensee also agrees to release and save harmless and indemnity the Municipality from any and all claims,including claims to damages,debt,interest,costs,associated with such winter storage. Page 2 of 10 SECTION 5—Fees(Seasonal/Winter Storage) The Licensee acknowledges and agrees to the following fees and payment schedule: A—License Fees—2013 Season(May 1 to October 31) Lot# Annual License Fee: $ Additional charge for hot water heater $ Additional charge for boat parking $ Additional charge for fridge,freezer or dryer $ Electric golf carts $ Additional charge for air conditioner $ Payable in Full by: May 1,2013 In the event that the Licensee has indicated an intention to continue occupation of the assigned site for the next season and intends to remove the trailer from said site,a reservation fee of$50.00,shall be paid to the Municipality on or before October 15`h of the current seasonal occupation. B—Winter Storage Fees—2013/2014 (November Ito April 30)-$50.00 Additional charge winter storage/reservation fee: Payable in Full by: May 1 2013 The above schedule for payments is mandatory. Failure to abide by such schedule will result in loss of occupation privileges,in which event any trailer and related facilities and personal belongings must be removed from the site within three(3)days of such non-payment. Any and all fee payments are to be made to the Municipality at the Municipal Offices at 22413 Hoskins Line, Rodney,Ontario. SECTION 6--Vehicle Registration The parties agree that,associated with the license to occupy(seasonal)contemplated by this agreement,the Licensee is permitted registration of a four(4)motor vehicles for access to and egress from the assigned site. In addition,the Licensee is permitted registration of one(1)boat trailer to be parked in the appropriate location. A maximum of two(2)motor vehicles are allowed on the site at one time, The Licensee hereby registers the following motor vehicles for such purpose: Vehicle 1 Year/Make/Mode]/License No. Vehicle 2 Year/Make/Model/License No. Vehicle 3 Year/Make/Model/License No. Vehicle 4 Year/Make/Model/License No. Boat Trailer License# Page 3 of 10 SECTION 7—Term of Site Occupation Subject to early termination of this License as hereinafter set forth,the Municipality grants to the Licensee the right to occupy the assigned site for the period commencing May 1,2013 and ending October 31,2013. Unless the Licensee has arranged for winter storage of his/her trailer subsequent to October 31,2013,the Licensee shall remove his/her trailer and any and all related facilities and personal belongings from the assigned site by 1:00 p.m. on October 31, 2013. SECTION S—Refund Policy The Licensee acknowledges and agrees that there shall be no refund of payments made after the commencement of the current term of occupation,whether for seasonal occupation or winter storage,or in the event of early termination of any license agreement or occupation permitted thereunder. In the event of payment of a deposit as against license fees for the next year and upon indication of an intention to continue occupation,full refund of such deposit will be made if written notice of withdrawal of such intention to continue occupation and cancellation of site assignment is received by the Municipality from the Licensee on or before February 15"'of the calendar year for which seasonal occupation has been granted, SECTION 9—Additional Payments In addition to payment of seasonal and winter storage fees,the Licensee also agrees to pay to the Municipality,as an additional payment and within thirty(30)days of demand, any amount attributed to the occupied site by assessment by the Municipal Property Assessment Corporation. Such additional payments will be made to the Municipality at the Municipal Offices at 22413 Hoskins Line,Rodney, Ontario. SECTION 10—Licensee Covenants/Obligations The Licensee covenants with the Municipality and agrees as follows: a) to locate and maintain a recreational trailer upon the assigned site for temporary residential purposes. b) to pay all fees and additional payments as provided for herein in timely fashion. c) to maintain comprehensive insurance,including but not limited to liability insurance,in respect of his/her trailer and related facilities and personal belongings including golf carts upon the assigned site,such insurance to be in an amount satisfactory to the Municipality. Documentation from the insurance company indicating current insurance shall be delivered to the municipality for each year of seasonal occupation. This documentation shall include the amount of insurance and the term of the policy. In the case where the term of the insurance policy is different from the term of this lease,the Licensee shall authorize the insurance company to automatically provide a notice to the municipality that the policy has been renewed. The Licensee shall provide the municipality with a copy of said authorization document. It is the responsibility of the Licensee to ensure that the municipality is provided with documentation from the insurance company that the insurance is current. Failure to do so will invalidate this lease. Page 4 of 10 d) to comply with all rules and regulations for PGTP as set forth in Schedule hereto and as may be revised from time to time, e) to maintain effective control and be responsible for the conduct of their guests and invitees to PGTP and the assigned site,including but not limited to compliance with all rules and regulations set forth in Schedule"B"hereto as may be amended from time to time. f) to comply with any and all orders,demands,and requests by the Municipality relating to this License Agreement and the license to occupy contemplated hereunder, including orders,demands,and requests by the Trailer Park Manager. g) to comply with any and all relevant Federal,Provincial,or Municipal Laws, including but not limited to those laws relevant to the occupation of the assigned site for temporary recreational residential use. SECTION 11—Release/Save Harmless and Indemnify The Licensee agrees to and hereby releases the Municipality from any and all manners of action,causes of action,debts,accounts,bonds,covenants and demands as arising from or relating to the license granted hereby and/or the consequential occupation of a site at PGTP,save and except any such matter arising or resulting from the negligence of the Municipality,including its servants,agents,or employees. The Licensee also covenants and agrees to save harmless and indemnify the Municipality of and from any and all manner of claims,damages,loss or charges whatsoever occasion to or suffered by or imposed upon the Municipality,either directly or indirectly in respect of any matter or things in consequence of or in connection with or arising out of the Licensee's occupation of PGTP or any specified area therein or from any operation connected therewith or in respect of any accident,damage,loss or injury to any person, animal,or thina by or on account of the same. SECTION 12—Early Termination of Agreement The Licensee agrees that,in the event of default of any term,condition,or obligation under this agreement,the Municipality may forthwith terminate this agreement and any license to occupy PGTP or any part thereof as contemplated hereunder. In the event that this agreement and any license to occupy as contemplated hereunder is terminated by the Municipality, a) under arrangements made with the Municipality and within three(3)days of such termination,the Licensee shall resume his/her termination and related facilities and any and all personal belongings from the assigned site and PGTP,failing which the Municipality is authorized to remove such trailer and related facilities and personal belongings to a storage facility of the choice of the Municipality,the costs of any such storage to be payable by the Licensee. b) the Licensee shall not be entitled to any refund of fees or additional payments paid to the Municipality prior to termination of this license agreement or any license to occupy contemplated thereby. c) the Municipality shall not be liable to the Licensee for any loss or damage occasioned by the Licensee as resulting from such termination of agreement or license contemplated thereby and,furthermore,the Municipality shall not be liable to the Licensee for any loss or damage to his/her trailer or related facilities and personal property removed from the assigned site or PGTP subsequent to the termination of this license agreement or license contemplated hereby. Page 5 of 10 Schedule"A" Municipality of West Elgin 22413 Hoskins Line, P.O. Box 490 Port Glasgow Trailer Park Rodney,Ontario,NOL 2CO Off-Season Trailer Storage Agreement Tel, 519-785-0560 Fax. 519-785-0644 Between: Corporation of the Municipality of West Elgin (hereinafter referred to as the"Municipality") And: (hereinafter referred to as the"Trailer Owner") WHEREAS the Municipality owns and operates a facility known as Port Glasgow Trailer Park(hereinafter referred to as"PGTP"); AND WHEREAS the Trailer Owner wishes to store his/her trailer upon an assigned site at PGTP for the winter season; AND WHEREAS the Municipality is prepared to allow the Trailer Owner to store his/her trailer within PGTP upon terms and conditions which are acceptable to the Trailer Owner NOW THEREFORE,in consideration for the payment of storage fees and other good and valuable consideration as set forth below,the sufficiency of which consideration is hereby acknowledged,the parties hereto agree as follows: I. The Trailer Owner shall pay to the Municipality the full sum of$50.00 upon execution of this agreement and in all circumstances prior to May 1, 2013. 2. The Municipality grants to the Trailer Owner the right to store his/her trailer,being a(make model and license plate number or serial number) upon site number at PGTP for the period November 1,2013 through April 30, 2014. 3. The Trailer Owner is responsible for winterizing his/her own trailer as identified above. 4. The Municipality will not be responsible for maintaining the trailer while in storage or for keeping roads or storage area clear of snow. Access to PGTP during the winter storage season will only be by foot. 5. The Trailer Owner will be responsible for obtaining and maintaining insurance coverage for damage to the unit while in storage at PGTP pursuant to this agreement. In this regard,the Trailer Owner hereby covenants with the Municipality that he/she has arranged for appropriate insurance coverage for any type of damage to the said trailer and related facilities thereto and personal belongings therein for the subject storage period at PGTP. The'frailer Owner further acknowledges and accepts that the Municipality and its servants,agents,employees,are not providing security at PGTP during the subject storage period. Page 7 of 10 6. The Municipality grants permission to the Trailer Owner,to be exercised at his/her sole risk,to enter PGTP by foot during the storage period for the purpose of inspecting the unit only. Overnight occupancy or extended use of the stored trailer is prohibited. 7. The Trailer Owner hereby acknowledges and accepts that no services (electrical,water,washrooms,etc.)will be available at PGTP during the storage period. &. In consideration of the granting of this permission to store his/her trailer, the trailer owner hereby undertakes to save harmless and indemnify the Municipality,including its successors and assigns,against any liability incurred to or attaching to it by reason of the granting of the said storage permission and any works,occupancy,or use undertaken or realized in accordance therewith. 9. The Municipality reserves the right to revoke this permission granted at any time without notice. 10. This agreement enures to the benefit of and is binding upon the Trailer Owner and his/her heirs,administrators,successors,and assigns. SIGNED,SEALED&DELIVERED)The Corporation of the Municipality In the presence of )of West Elgin )Per: Name: Position: I have authority to bind the Corporation ) } Witness )Name,Trailer Owner Witness )Name,Trailer Owner Page 8 of 10 Port Glasgow Trailer Park 2013 Rules and Regulations I. Camping season is closed October 3 V,2013 @ 1:00 pm. Gate will be locked. 2. Park residents and guests are responsible for adhering to the maximum speed of 5 mph. (8 kmp). This includes bicycles,motor vehicles and any motorized vehicles operating within the Port Glasgow Trailer Park(hereinafter referred to as"PGTP"). 3. Boats and other vessels,including trailers,are to be stored in designated"Boat Storage Area"only. A fee, in accordance with the Port Glasgow Trailer Park Fees&Charges By-Law,will be charged for storage. 4. Fireworks are not permitted within PGTP. 5. Visitors are not allowed within PGTP after 11:00 p.m. 6. Unnecessary and unreasonable noise is prohibited within PGTP at all times. Between 11:00 p.m.and 8:00 a.m.on the next day,any sound disturbing any occupant of PGTP is strictly prohibited. 7. Assigned sites are to be maintained by the Licensee in a neat and tidy condition, including the cutting of grass and maintenance of landscaping. If management to cut grass,a fee will be charged. 8. Bicycles and other muscle powered vehicles shall not be ridden within PGTP within 30 minutes before sunset to 30 minutes after sunrise each day. 9. Motorized vehicles including motorized bicycles and scooters may be used within PGTP only if operated by a person licensed to drive upon a highway in the Province of Ontario and only for the purpose of transportation from one location to another location within the facility,No all-terrain vehicles or dirt bikes are allowed. 10. Subject to the provisions of any Municipal or Provincial law,licensees are permitted a maximum of two(2)domestic pets per lot within PGTP. Any pets must be leashed when outside of any trailer. Licensees are required to pick-up and appropriately deposit all waste associated with his/her pet or pets. Any pets showing aggressive behavior or excessive barking may be removed from the park. 11. Licensees shall recycle waste products. Garbage shall be placed in clear bags and thereafter deposited at designated sites within PGTP. 12. Trash or other waste shall not be thrown over take bank. 13. Burning of leaves is strictly prohibited. Loose leaves may be thrown over the lake bank. 14. Fish cleaning outside of trailer within PGTP is strictly prohibited. 15. Washing of vehicles within PGTP is prohibited. 16. Consumption of alcoholic beverages is permitted only within or upon the assigned site at PGTP. 17. Public intoxication,foul language,and other conduct disturbing the peace within PGTP is strictly prohibited. 18. The periodic erection of one tent(5 feet by 5 feet)is permitted,provided that the said tent is erected completely within the boundaries of the assigned site. 19. Only approved electrical cords are to be used to connect trailers to hydro receptacles. All shed wiring requires a permit from Hydro One. 20. Outdoor lighting and air conditioners must be turned off when trailers are not occupied. 21. Lights must be turned off throughout the night hours. 22. Decorative posts and ornaments are to be erected at least three feet from the closest edge of the traveled portion of the road way within PGTP. Page 9 of 10 23. Minor construction, including decks,sheds,or add-a-room structures,are permitted with the prior written consent of the Park Manager.Contact municipal office for further information. • Construction is strictly prohibited between 8:00 pm and 8:00 am. • Any construction work will be permitted in May,June, September and October between 8:00 am and 8:00 pm. + During July and August,weekend construction is prohibited from 8:00 pm to 8:00 am on Friday until the following Monday(provided where Monday is a statutory holiday,then construction is prohibited from 8:00 pm on Friday to 8:00 am on the following Tuesday). • Any construction larger than 107 square feet in area,please contact Lorne McLeod,Building Inspector. 24. Metal detectors are prohibited within PGTP. 25. No stakes shall be driven into the ground upon any assigned site within PGTP. 26. The Licensee is prohibited from altering any Municipal property,including the trimming of trees,within PGTP. No nails or screws to be put into trees. 27, The use of washing machines within trailers upon an assigned site is prohibited. The use of clothes dryers within trailers upon an assigned site is permitted,subject to prior consent of the Park Manager or other authorized Municipal representative and payment of an additional hydro charge. 28. Extra appliances must be stored within a proper shed structure. 29. Private lotteries/raffles are prohibited within PGTP unless a license permitting same has been obtained from the Municipality. 30. Prior reservations are required for use of any picnic shelter,bingo hall,pavilion or scout hall within PGTP. 31. The Municipality reserves the right to evict any person,including occupant,guest,or invitee,for improper conduct. 32. Upon vacating the assigned unit at PGTP at the end of the permitted season,the Licensee shall disconnect all hydra and water connections to his or her trailer. 33, No refunds for partial year will be given. 34. Vacant lots or New Occupancy of Trailers: a) Vacant Lots: i) When vacant lots become available,it will be advertised by Manager on all bulletin boards. Present occupants may apply to municipality. If two or more applications are received,the decision will be based on length of time in park. ii) Advertisements for available lots will be placed on all bulletin boards for a minimum of two weeks,comprising three(3)weekends. iii) If there is a dispute regarding seniority,it is the responsibility of the applicant to produce documentation,i.e.cancelled cheques,receipts. iv) If no one in the park is interested in moving,the lots will be made available to those who have registered an interest with the Manager. b) Interested new occupants must leave their name and phone number with the Manager. c) Trailer owners are permitted to sell their trailer and new owners may continue on the lot in which the trailer is located on. d) When owners wish to sell their trailers,it will be advertised on the bulletin boards by the owners. Page 10 of 10 4� OF The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: February 28, 2013 SUBJECT: Port Glasgow Trailer Park Phase 1 — Repair & Enhancement RECOMMENDATION: That the quote from All-Seasons Excavating for the enhancement to Phase 1, along with the repairs to the existing bed to meet the specifications the design be accepted. INTRODUCTION: Council supported the following recommendation from the Administrator's report dated November 22, 2012: "That Art Bos send the attached Scope of Reconstruction Requirements of the Phase 1 bed to All Season Excavating; and further the quote for the expansion bed area be resubmitted for reconsideration." DISCUSSION: A number of discussions and meeting were held with Art Bas - Engineering, David Wemyss of Mysson Consultants Inc., Mike Kalita — Water Superintendent and Rob Steeens and Jeremy Vanhaaren of All Season Excavating. Attached is quote for the repairs to original bed at their costs and the enhancements to the expanded bed (basically doubling the capacity of existing bed). Attached to the report is e-mail from Art Bos and quote from All-Seasons Excavating for Phase 1 Enhancements. Respectfully Submitted, s` _ Scott Gawley Administrator/Treasurer Page 1 of 3 Scott Gawley From: Art Bos, P. Eng. BOS Engineering [a.bos @sympatico.ca] Sent: February-21-13 11:58 AM To: 'Scott Gawley'; 'Rob Stevens'; rob@allseasonexcavating.com; 'Jeremy VanHaaren' Cc: 'Mike Kalita '; 'David Wemyss' Subject: RE: Port Glasgow - Repair and Expansion Attachments: port glasgow phase I enhancements revised febl9.pdf Scott, Attached is the updated quote from All Season Excavating. It still includes relocation of the cedar trees, as I understand that there are still some cedar trees at the site. The item that was not included in your estimate below was the additional stone for the enhanced bed. I estimated just under 60m3 of additional stone. The All Season estimate is 70m3 of additional stone. I believe this is reasonable as we do not wish to see additional charges beyond which those that council approves. Note that the optional topsoil item appended to the quote is only if the topsoil is to be loaded and relocated elsewhere on site. I believe that most of this topsoil can be reused to build up and reduce the slope on the upper part of the bed, keeping the cover over the bed to 150mm or less. Please feel free to discuss any questions with Rob directly and let us know if and when the Municipality wishes to proceed. At that time, we should also ensure that Waterloo Biofilter is informed since they will need to inspect and approve the treatment unit replacement and I believe they had committed to provide the appropriate type of geotextile that they recommend with their units. Regards, Art P.S. Until we see data from Mike during/after a significant melt or runoff period to verify that magnitude of continuing infiltration is tolerable, we will need to disconnect the high level float for the pump overide to ensure that such runoff is not pumped into the new bed. This will require a pumper to be on stand-by for such circumstances. I will provide new pump/float settings. Front: Scott Gawley [mailto:sgawley @westelgin.net] Sent: Wednesday, February 20, 2013 9:37 AM To: 'Art Bos, P. Eng. BOS Engineering'; 'Rob Stevens'; rob @allseasonexcavating,com; 'Jeremy VanHaaren' Cc: 'Mike KaIita '; 'David Wemyss' Subject: RE: Port Glasgow - Repair and Expansion To be clear on my understanding on the quote: Phase I Enhancements: Includes 1,2,3,4, 4 a), 5, 6, 7 and exclude 8 for a total of$$35,640 plus GST. The Optional item for Disposal of Removed Topsoil will be stored on site. Supply & place Imported Topsoil will not be needed will be using existing topsolil Sand imported from Putman will not be needed as the sand from Johnson's meets the requirements. Page 2 of 3 Do we all agree on the above R. Scott Gawley CGA Administrator/Treasurer Municipality of West Elgin sic.awley @westelgin.net 519-785-0560 From: Art Bas, P. Eng. BOS Engineering [maiito:a.bos @sympatico.ca] Sent: February-18-13 2:34 PM To: 'Rob Stevens'; rob @allseasonexcavating.com; 'Jeremy VanHaaren' Cc: 'Mike Kalita '; 'Scott Gawley'; 'David Wemyss' Subject: Port Glasgow - Repair and Expansion Based on a meeting with Township staff on Feb 15th, it was agreed: 1. That the Municipality is satisfied (for Council approval) with the All Seasons quote except for the volume of replacement stone. Rob agreed to modify the quotation to charge only for the additional stone required for the upgrade. 2. The proposed new catchbasin to drain ponded surface water from the tank area is to be left out of the contract since the township has improved drainage of this area and will further improve drainage as required. Art to remove from drawing. 3. Rob, Mike and Art continued the meeting at the park. Mike was instructed to pump down tanks including the dumping station tank and to have his plumber block the flow from each (with inflatable diaphrams) to enable independent monitoring of levels in each tank following rainfall or runoff events. Mike is to compile and forward the recent and future effluent level records to BOS for analysis. (Currently we have received only one verbal report where inflitration of approximately 6800 L (2 feet in balancing tank) occurred during a winter rain event.) It remains important to Page 3 of 3 assess the magnitude of inflitration to prevent the proposed rebuilt system from undergoing the same fate. It has been reported that the south sewers in the park (which were not replaced) are also thin-walled and subject to fracture. In order to prevent bed overload, it is recommended that the pump over-ride (for full condition) be disconnected in favour of the alarm. A telephone dialer can also be installed to directly dial the hauler (at some added cost). 4. Park staff will remove or relocate existing services including a pole that will conflict with the expanded bed area. 5. BOS will accompany Rob to the proposed source pit and will sample and test the proposed imported sand. The lafter task was carried out on Feb 1 5th after the meeting and the sand tests are appended. All three samples tested met the physical requirements of the design. Please respond if these notes omit or if they do not accurately capture the discussions at our Feb 15th meeting. Although not discussed at the meeting, Art will contact John McGlynn of MOE to confirm that the rebuild/expansion can occur without further approvals. Art Bos P. Eng. BOS Engineering & Environmental Services Inc. 46 Donnybrook Road London ON N5X 3C8 Ph: 519 850-9987 Fax: 519 663-8057 E-Mail: a.bos @sympatico.ca 4� 6 z w Ot M M tiu E E CL CL E a £ J h N 0 46 CL M r r r v r CR m E4 ro m `a 0 c E C� o ,� m C O 0 � O O — J Qa �i x Q v Aa x v U a� m 0 ° o a ° 8 c o p E U c c W r c g y in c @ ro A m�yy 1 M lG [V cr oE p C a m © N a a d C U y p l l N O p �O Q o mHa � _ _y4 a g F- E Y �` x v a r1 Y y a+n 0 4 c c r =0 c c o c W x vs tp m m c u� tp ail m m � o a w a� a rn n� a 2 CL U E m t3 m w m s m o 3 ii a °a cl w f � tY N c to .E v� a = 3 N L6 LG A � I� n � U � M y ` M5 S m E J 1� X i E Cd z © c Y fl CO V e O p 0 LLJ m U) W O H \� d s uj O O 1 pn 4 o Q LL 2 O Q J W ~ 0 O U) 0 r �; h— 2 C7 i OF ti F U = ^+ n The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE- February 28, 2013 SUBJECT: Budget Schedule RECOMMENDATION: To adopt the revised Budget Schedule. INTRODUCTION: Based on other priorities in the municipality the budget timeframe is recommended to be adjusted. DISCUSSION: The proposed budget schedule: - February 28, 2013 2:30 pm — Port Glasgow Trailer Park - March 14, 2013 Draft Packages available for Council - March 20, 2013 Special Meeting of Council to review the following- • Summary of Municipality Budget • Capital Budget • Proposed Rate Increase - April 24, 2013 Special Meeting of Council to review the following Operation, Maintenance and Administration Budgets • 9:00 AM Roads Department • 10:00 AM Recreation Department 11:00 AM Water Department • 1:30 PM Administration Department • 2:00 PM Fire Department Public Meeting 3:00 PM — Open Public Comment -April 25, 2013 Regular Council Meeting to consider the Final Draft Budget. -May 9, 2013 Regular Council Meeting — Adoption of the 2013 Budget and Rate By-Law. Respectfully Submitte , R. Scott Gawley / Administrator/Treasurer _ -1H r,t=, February 8, 2013 :.`;. West Elgin Municipal Council -- 22413 Hoskins Line Rodney, ON NOL 2CO Dear Councillors: I am writing to commend the councillors for attending faithfully to their oath of office as it pertains to Seaside Development's proposal at Port Glasgow. While some individuals view the public hearing process as"anti- development"others see it as evidence that Municipal Council is performing due diligence in representing the interests of all residents, and not merely acquiescing to special interests. It is heartening to observe that Council has hired consultants to provide advice on land use planning matters, even more so, when Council follows the advice they paid for. It is hard to comprehend the term "surplus land"used by the proponents of development. How can any land be viewed as surplus? It seems that the"surplus land"on the west side of Haven's Lake road is extremely valuable and likely worth more thar,the value of any other parcels assembled by the Seaside group. If the planning consultants advise that the land should remain vacant,or undeveloped for future road,drainage,pedestrian, cyclist or other undetermined usage, then it should not be sold or traded away for swamp land. The promise of the creation of huge economic benefit to the region are illusory,or misleading at best. During the construction phase of the project the majority of the construction and trade related jobs will be performed by talent imported from major centres like,Chatham and London,and not awarded to local trades workers. The economic benefits will accrue to those contractors and employees who are brought in from outside to build the project and certainly will not stay in the community as irrationally anticipated. Once the project is completed the shops and services available to the new community will create jobs. The vast majority of these jobs will be minimum wage jobs. In time the hotels and shop keepers will be looking to import "seasonal migrant workers"to perform the menial tasks that the current regionally unemployed refuse to perform. Recreation and hospitality services do not pay wages at the level of CAW. There are jobs that should be pursued and then there are jobs that are not worth chasing. The promise of an expanding tax base from property taxes will likely turn out to be less impressive than stated. Once the incremental costs incurred in providing police, fire, water, road,garbage and other common municipal services are subtracted from the tax base the net benefit to the public purse will be less than stellar. The reason for this letter is to countermand the bad press heaped upon Council about being foot-draggers. While I did not attend the most recent meeting, I do appreciate that Municipal Council is holding public meetings on important community matters. These matters are not being decided behind closed doors based solely on input of one party. The public meetings provide an opportunity for the interests of all residents to be heard and thereby being put on par with the interests of the developer. Sincerely yours, Adam Hrabinski 22364 Pioneer Line, R.R. #3 ahrabinski @sympatico.ca Rodney, ON NOL 2C0 (519) 785-2184 T Ministry of Agriculture, Ministere de I'Agriculture, Food and Rural Affairs de !'Alimentation et ° des Affaires rurales 4th Floor 4e stage r t4 �s:iH�s s;°t iii Ontario 1 Stone Road West 1 Stone Road West 4 " F![��r Guelph, Ontario N1G 4Y2 Guelph(Ontario)N1G 4Y2 i .� { Tel: 1-888-588-4111 Tel. : 1-888-588-4111 €, Fax: 519 826-4336 Telec. : 519 826-4336 i F t. —&4 L �` Rural Programs Branch February 61h, 2013 Municipality of West Elgin Scott Gawley 22413 Hoskins Line Rodney, ON NOL 2C0 Dear Scott Gawley, Thank you for the Expression of Interest (EOI) on behalf of the Municipality of West Elgin for the Municipal Infrastructure Investment Initiative (MIII) Capital Program The province has reviewed the EOI submitted and we regret to inform you that the Municipality of West Elgin is not eligible to move forward to the application phase of the M111 program. Should you have any questions, please do not hesitate to call the contact center at 1-888-588- 4111 or email M111@ontario.ca. Yours sincerely, Kristen Green, Manager, Rural Program Branch Good Things Grow in Ontario A bonne terre, Foodland bons prcduits ONTARIO �n —) THOMPSONS �mm^" ThumpxonsUmbed Z Hyland Drive Blenheim Ontario NUP1AU February 25, 2013 To: West Elgin Municipal Councillors Subject: Abandoned Rail Line Property Dear Council Members, Due to previous commitments, I am unable to attend the council meeting of February 28,2013. Please consider this letter as confirmation of Thompsons Limited Intent to sell the abandoned railway property, which runs from a point west of Blacks Road to a point east of the elevator in Rodney, for$1,00 to the Municipality ofWest Elgin. This property is already being used by the general public for hiking and other recreational activities. The number of bulldozed woodlot piles, currently popping up In Chatham-Kent, underscores the importance of preserving nature wherever possible. As progressive council, please consider the examples set by the municipalities of Lakeshore and Windsor-Essex and conserve this land for the benefit of the public for all times. This request was presented to the council several months ago, |t|sThompsons desire to bring this matter toa oondus|on. Please do not interpret this message asan ultimatum, but(f the council is unable to make a decision on this matter during the February 2:E!h meeting,Thompsons Limited will begin to explore alternative uses for this land. Respectfully. 2. "4::� RnuoGo|dhuwk Operations Manager ThompnonsLim|ted. LA / NEw DATES AND LOCATIONs " .. . council decisions under scrutiny.*" "jailed water worker first since Walkerton*" Wrap your head around the headlines r and get =the l home, you need to to y protected frith a never course from A].VIO M. What are your Personal R esl) s, . itie as a Co u r�C 1 I o r? Citizens across Ontario are increasing their scrutiny of councils and mtlividual members of Councils behaviour,,-:this !s not limited to large utban centres, althougi3 they nay get the most'press Couple;this with a shrft m prsonal obligations under tha Safe Dri.rEkmg Water Act it's time to learn how to protect your lepUtation, your personal finances and ypur . . poi�t�callegaey , Course content 1 nclui�es Water Regulation Safe Dnnkirg WoterAct, 2002, Oath of Office; Municipal Lorifhct of lnteres't Oct, Codes of Conducqt-B. ilf 168, accupatlonal Health acid. SafetyAmenelmentAct(Vioience and Harassment m the Workplace), 20. By Law Behavior, Legislative Protection for Mbmb. (Municipal 4ct''Sea tIans 45, 279; 28.3,` Q48(1), MCIAaect�an 14);The role of the Municipal Solicitor and so much morn... This full day course (8:30 am to 4`:30 prrk, lunch will be provided)will be offered in the:' "following locations February 24th. .Fairmont Royal York;Toronto March 19th Memorial Hall, M4Ston March 22nd Four Points by Sheraton, London April 24th - Best Western;,North:Bay A40125th . Holiday Inn Barrie April. 30th .Va1hallaJnn, Thunder Bay ► � Associa�o�t of , �lniGip'.t— n ano text rrom auual headlines Personal Responsibilities Registration Form Please type or print clearly. Use one form per registrant. Payment MUST accompany registration. Please fax registration form to (416) 971-9372 First Name Last Name Title Municipality Address City Province Postal Code Phone Fax E-mail Please indicate your Date & Location Cost Final Cost selection below ❑ February 24th - Fairmont Royal York, Toronto $400 + 13% HST $452.00 ❑ March 19th - Memorial Hall, Kingston $400 + 13% HST $452.00 ❑ March 22nd - Four Points by Sheraton, $400 + 13% HST $452.00 London ❑ April 24th - Best Western, North Bay $400 + 13% HST $452.00 ❑ April 25th - Holiday Inn, Barrie $400 + 13% HST $452.00 ❑ April 30th -Valhalla Inn, Thunder Bay $400 + 13% HST $452.00 PAYMENT Refund Policy:Cancellations must be made in writing and received by AMO no later 14 days prior to event date to receive a partial refund minus the administration fee of$50.00 plus HST.No refunds will be made for any cancellations made less than 14 days prior to the event dates. ❑ Cheque payable to; ❑ Mastercard ❑ Visa Association of Municipalities of Ontario Card# 200 University Avenue,Suite 801 Toronto,ON.,M5H 3C6 Name on Card ❑ Please invoice me. Expiry Date Signature 200 University Avenue, Suite 801 Toronto, Ontario M5H 3C6 ASS0dalf0f Of (416) 971-9856 unicipalibes OntaHo events @amo.on.ca