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May 8, 2012 Minutes (2)COUNTY COUNCIL MINUTES Tuesday, May 8, 2012 The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present. Warden Walters in the Chair. ADOPTION OF MINUTES Moved by Councillor Mennill Seconded by Councillor McIntyre THAT the minutes of the meeting held on April 24, 2012 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. DELEGATIONS John Martyn and Ron Casier presented a report on Roadside Spraying; the report had been presented previously to Central Elgin Council. Ken Laing also attended and presented a walked -in report regarding roadside spraying with estaprop. A letter about pesticide use from Joel Keenleyside, and, an April 10, 2012 media release from the Environmental Protection Agency were circulated at the meeting. Moved by Councillor Wiehle Seconded by Councillor Jenkins THAT the presentations titled "Roadside Spraying" dated April 30, 2012 and "Spraying with Estaprop" dated May 8, 2012, Mr. Keenleyside's letter, and the Environmental Protection Agency media release be received and filed. - Carried. Moved by Councillor Marr Seconded by Councillor Ens THAT we do now move into Committee Of The Whole Council. - Carried. REPORTS Vegetation Control and Roadside Maintenance — Deputy Director of Engineering Services The deputy director presented the report outlining current vegetation maintenance practices, applied under guidelines set by Health Canada. Moved by Councillor Mennill Seconded by Councillor McWilliam THAT Elgin County Council encourages local municipalities to be environmentally conscious when maintaining roadside areas by utilizing a carefully developed environmental plan before maintenance is performed. - Carried. County Council 2 May 8, 2012 Municipal Drainage Tribunal Decisions: Municipality of West Elgin — Deputy Director of Engineering Services The deputy director presented the conclusion of the recent appeals on two Court of Revision decisions regarding drains on Talbot Line, noting that the Tribunal had agreed with the county's appeal. Moved by Councillor Marr Seconded by Councillor McIntyre THAT the report titled "Municipal Drainage Tribunal Decisions: Municipality of West Elgin" dated May 1, 2012 be received and filed. - Carried. Quarterly Information Report: Contract Awards, January 1, 2012 to March 31, 2012 — Purchasing Coordinator The purchasing coordinator presented the list of contracts awarded for this time period which did not exceed $10,000. Moved by Councillor Jenkins Seconded by Councillor Ens THAT the "Quarterly Information Report: Contract Awards, January 1, 2012 to March 31, 2012" dated April 24, 2012 be received and filed. - Carried. Budget Comparison: March 2012 YTD — Director of Financial Services The director presented the report noting favourable financial performances in the administration building, corporate expenditures, homes for seniors services and economic development/ tourism and planning. Moved by Councillor Marr Seconded by Councillor McIntyre THAT the report titled "Budget Comparisons, March 2012 YTD" dated April 23, 2012 be received and filed. - Carried. 2011-2012 Adult Day Program Capital Purchase Request — Director of Homes and Seniors Services The Director of Financial Services presented the report, recommending purchase of a new bath tub for residents and a baby grand piano for musical therapy programs, both for Bobier Villa. Moved by Councillor Mc William Seconded by Councillor Mennill THAT the capital purchase request for a new bath tub and a piano at Bobier Villa be approved; and, THAT $24,844 of the operating budget be transferred to the capital budget. - Carried. Dutton Library: Revised Hours of Operation — Director of Community & Cultural Services The director presented the report on the revised hours of operation. County Council 3 May 8, 2012 Moved by Councillor McWilliam Seconded by Councillor Wiehle THAT the hours of operation for the John Kenneth Galbraith Reference Library, Dutton, be revised and approved effective July 3, 2012 as detailed in the attached report. - Carried. Barham Library Renovations — Director of Community and Cultural Services The director presented the report outlining that a $50,000 grant approved to the Municipality of Bayham will be applied to accessibility upgrades at the library. Councillor Marr requested that the report be passed along to the Joint Elgin County /Central Elgin Accessibility Committee. Moved by Councillor Ens Seconded by Councillor Jenkins THAT the Warden on behalf of Elgin County Council issue a letter of congratulations to Bayham Municipal Council for a successful grant application of $50,000 to the federal government's Enabling Accessibility Fund in order to facilitate accessibility upgrades at the Bayham branch of the Elgin County Library; and, THAT the report titled "Bayham Library Renovations" dated April 19, 2012 be received and filed. - Carried. Council recessed at 10:00 a.m. and reconvened at 10:15 a.m. PRESENTATION Barbara Arbuckle, Director of Ontario Works and Social Housing, presented a report on the Transition Study Impact of Full Day Kindergarten to council. Council congratulated the director on a recent CBC radio interview that highlighted the level of cooperation amongst local agencies regarding the delivery of social services. Moved by Councillor Couckuyt Seconded by Councillor Jenkins THAT the report titled "Transition Study Impact of Full Day Kindergarten" dated April 4, 2012 be received and filed. - Carried. CORRESPONDENCE Items for Consideration 1. Brenda Tabor, Clerk, Oxford County, with a resolution seeking support for a moratorium on any future landfill construction or approval until a full review of alternatives can be completed. 2. Tanya Lamb, Clerk, Township of Wainfleet, seeking support by adopting a by -law which prescribes minimum setback distances for Industrial Wind Turbine construction and that any such construction shall also provide indemnification for loss of property value or adverse health effect. The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor McWilliam Seconded by Councillor Marr THAT Correspondence Item #1 be received and filed. - Carried. County Council 4 May 8, 2012 The following recommendation was adopted in regard to Correspondence Item #2: Moved by Councillor Mennill Seconded by Councillor Jenkins THAT Correspondence Item #2 be received and filed. - Carried. Items for Information (Consent Agenda) 1. Linda Long, Executive Director, Quad County Support Services, thanking Council for 2012 grant. Erwin Hawel, Board Chair, Tillsonburg District Memorial Hospital, informing Council of revision of their corporate by -law with regard to appointed municipal representatives now being eligible for officer appointments. 3. Dan Mathieson, Chair, MPAC Board of Directors, Municipal Property Assessment Corporation with information on MPAC's 2011 Annual Report and Financial Statements. 4. Invitation to Tourism Member Networking Event to be held on Wednesday, May 16, 2012 at the CASO Station, St. Thomas. 5. Invitation to Elgin Alliance to End Violence Conference to be held on Thursday, June 14, 2012. 6. Invitation to World Elder Abuse Awareness Day on Friday, June 15, 2012 at Elgin Manor. 7. Paul Shaffer, Executive Director, United Way Elgin -St. Thomas, recognizing the County of Elgin for its contribution to the 2011 United Way Fundraising Campaign. It was noted that Correspondence Item #5 had been withdrawn by the Elgin Alliance to End Violence as the invitation was misdirected to the wrong invitees. Moved by Councillor McIntyre Seconded by Councillor Ens THAT Correspondence Items #1 - 7 be received and filed. - Carried. OTHER BUSINESS Statements /Inquiries by Members Warden Walters reported that the list circulated to partner municipalities from the county's engineering department regarding current roads projects was appreciated and he requested that similar reports continue to be circulated in the future. The Deputy Director of Engineering Services provided an additional verbal update on current road projects, responding to inquiries from various councillors. Notice of Motion — None. Matters of Urgency — None. Council recessed at 10:38 a.m. and reconvened at 11:15 a.m. PRESENTATION Barbara Humphrey of BGH Professional Corporation gave a presentation on the Code of Conduct for municipal councils. County Council 5 May 8, 2012 Revised Code of Conduct — Chief Administrative Officer The Chief Administrative Officer presented the report which updated council on revisions to the Code as well as related appendices on Workplace Harassment, Civil Workplace Interactions and Violence in the Workplace. Moved by Councillor McIntyre Seconded by Councillor Wiehle THAT the revised Code of Conduct (Policy 2.100) and appended policies on Workplace Harassment and Discrimination (Policy 2.80), Commitment to a Civil Workplace Environment and Interactions (Policy 2.80.1) and Violence in the Workplace (Policy 2.110) be approved; and, THAT staff be directed to prepare a report on the appointment of an Integrity Commissioner for consideration by Council. - Carried. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Marr Seconded by Councillor Jenkins THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY-LAWS Moved by Councillor Mc William Seconded by Councillor Mennill THAT By-Law No. 12-12 "Being a By-Law to Amend By-Law No. 05-35 to Authorize Speed Limits" (Pioneer Line) be read a first, second and third time and finally passed. - Carried. Moved by Councillor Jenkins Seconded by Councillor Marr THAT By-Law No. 12-13 "Being a By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the May 8, 2012 Meeting" be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor McIntyre Seconded by Councillor Wiehle THAT we do now adjourn at 12:02 p.m. and meet again on May 22, 2012 at the County Administration Building Council Chambers at 9:00 a.m. - Carried. Jim Bundschuh, Deputy Clerk. Bill Walters, Warden.