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June 12, 2012 Minutes (2)COUNTY COUNCIL MINUTES Tuesday, June 12, 2012 The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present. Warden Walters in the Chair. ADOPTION OF MINUTES Moved by Councillor McIntyre Seconded by Councillor Ens THAT the minutes of the meeting held on May 8, 2012 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. DELEGATIONS Dania! Dale, First Yarmouth (Plains) Baptist Church, Board of Trustees' member asked council to reconsider the decision to install no parking signs on Sparta Line in front of the church. Moved by Councillor Marr Seconded by Councillor Jenkins THAT the presentation be received and filed. - Carried. Moved by Councillor Marr Seconded by Councillor Mennill THAT we do now move into Committee Of The Whole Council. - Carried. REPORTS No Parking By-Law Amendment: Sparta Line (First Baptist Church/Plains Church) — Deputy Director of Engineering Services The deputy director outlined concerns and potential options regarding the parking situation. Moved by Councillor Mennill Seconded by Councillor McIntyre THAT the matter be deferred in order for the county's insurer to review the situation; and, THAT staff review the issue to see if it pertains to other churches in Elgin County; and, THAT staff report back to council. - Carried. No Spraying Policy — Deputy Director of Engineering Services The deputy director presented a report on the no spray policy regarding the treatment of weeds. County Council 2 June 12, 2012 Moved by Councillor McIntyre Seconded by Councillor Marr THAT the Maintenance Best Practice, No Spray Policy, as attached, be adopted and included in the revised Maintenance Agreement with partner municipalities. - Carried Unanimously. Request For Additional Funds: Elgin County Official Plan Project — Manager of Planning The manager presented the report, requesting additional funding for consultants Meridian Planning Consultants Inc. to complete the Official Plan as two additional drafts of the plan were unexpectedly required. Moved by Councillor Mennill Seconded by Councillor McIntyre THAT the request by Meridian Planning Consultants Inc., for an additional expenditure of up to $15,000 be approved and funded through efficiencies in the approved budget for planning with the understanding that these funds will not be released to Meridian until after Elgin County Council adopts the Official Plan By-Law and it is submitted to the province for approval. - Carried. Elimination of Federal Funding for National Archival Development Program — Manager of Archives The manager presented the report noting elimination of this funding by the federal government would have an unfavourable impact on the county archives. The Director of Community and Cultural Services reported he had been asked to consider appearing before the standing committee on heritage at the Canadian legislature regarding the elimination of this program. Moved by Councillor Mennill Seconded by Councillor Jenkins THAT the Warden on behalf of Elgin County Council issue a letter to the Federal Minister of Canadian Heritage to restore funding to the National Archival Development Program effective immediately and with a commitment to long-term sustainable funding, citing the program's critical importance to small and medium-size archival institutions across Canada; and, THAT the Warden on behalf of Council issue a letter to Joe Preston, M.P., Elgin-Middlesex- London to also lobby the Minister to reinstate funding for the program. - Carried. Renaming of Bayham Library to Straffordville Library — Director of Community & Cultural Services The director presented the report, recommending the change of name of the library, reflecting the name commonly used by the community. Moved by Councillor Ens Seconded by Councillor Wiehle THAT Bayham Library be renamed Straffordville Library, effective immediately, with full implementation on exterior signage, directory listings and promotional materials by the end of 2012. - Carried. Historical Publications: Price Reductions — Director of Community & Cultural Services The director presented the report requesting deductions in established book prices so the inventory can be cleared. County Council Moved by Councillor Couckuyt Seconded by Councillor Marr 3 June 12, 2012 THAT 'A Harvest of Memories: Elgin's History Through a Photographer's Lens, Volume II' (2010) be sold for a price of $15 each inclusive of all taxes; and, THAT `The Scott-Sefton Collection: Elgin's History Through a Photographer's Lens, Volume 1' (2001) be reduced to $10 each inclusive of taxes for hard and soft covers; and, THAT 7remaine's Atlas of the County of Elgin, 1864' (2002) be reduced to $20 each inclusive of all taxes; and, THAT staff be authorized to establish wholesale pricing for any of the aforementioned publications on a case-by-case basis. - Carried. Council recessed at 9:45 a.m. and reconvened at 10:00 a.m. Linen Laundry Services: Elgin County Homes — Director of Homes and Seniors Services The director presented the report recommending a company to provide laundry service. Moved by Councillor Ens Seconded by Councillor Jenkins THAT Brite Healthcare Laundries be selected for the provision of linen laundry services for the Long Term Care Homes effective June 1, 2012 to May 30, 2014; and, THAT staff be authorized to extend the contract with Brite Healthcare Laundries for a further three-year term effective June 1, 2014 to May 30, 2017 upon successful delivery of service; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contract. - Carried. Complementary and Alternative Medicine Therapies Policy — Director of Homes and Seniors Services The director presented the draft report, recommending that it be circulated for public input. Moved by Councillor Marr Seconded by Councillor Mennill THAT the document titled "Complementary and Alternative Therapies Policy for Elgin County Long Term Care Homes" dated June 12, 2012 be approved in principle and circulated for public input; and, THAT following the public review period, staff bring back the policy for final consideration by County Council. - Carried. Budget Comparison: April 2012 — Director of Financial Services The director presented the report showing a total performance to budget of $44,000. Moved by Councillor McIntyre Seconded by Councillor Ens THAT the report titled "Budget Comparison: April 2012" dated May 29, 2012 be received and filed. - Carried. County Council CORRESPONDENCE Items for Consideration — None. Items for Information (Consent Agenda) 1. Emil Kolb, Regional Chair and Chief Executive Officer, the Regional Municipality of Peel, with a resolution regarding the role paramedics currently perform in Ontario's Health System. 4 June 12, 2012 2. Cynthia St. John, Executive Director, Elgin St Thomas Public Health with a copy of 2011 Financial Year — Public Health audited statement. 3. Jennifer Loos - Blanchard expressing her concerns to the Hon. Christian Paradis, Minister of Industry, regarding the elimination of the Community Access Program (CAP). 4. Joe Preston, MP, Elgin- Middlesex- London responding to Jennifer Loos - Blanchard's concerns regarding the Community Access Program (CAP). 5. Hon. David O'Toole, Deputy Minister of Natural Resources informing Council of changes to Bear Wise Program. 6. Melanie Knapp, Administrative Clerk, City of St. Thomas, supporting the County of Elgin's resolution to the provincial government regarding the placement of psychiatric patients in long term care facilities. 7. Premier Dalton McGuinty, responding to the County of Elgin's resolution regarding the redevelopment of the St. Thomas Elgin General Hospital. 8. Peter Steckenreiter, Regional Director South West Region, Ministry of Community and Social Services advising that the Ministry of Community and Social Services Ontario Disability Support program office located in St. Thomas will be closing. 9. Steve Knipe, President, St. Thomas Elgin General Hospital Foundation providing update on the status of "rescoping" of the Capital Redevelopment Project for the Elgin General Hospital. 10. Dillon Consulting Limited with Notice of Study Commencement and June 12, 2012 Public Information Centre at the Timken Community Centre, St. Thomas in regard to Bridge Rehabilitations and Culvert Replacement. 11. The City of St. Thomas informing the County of Elgin of the Fairview Avenue Class Environmental Assessment Study Public Information Centre at Faith Church, St. Thomas on June 13, 2012. 12. Second Stage Housing with invitation to their 10th Annual Golf Tournament on Thursday, July 12, 2012. 13. Art Lawson, General Manger, South Central Ontario Region Economic Development Corporation (SCOR) thanking Council for support of the SCOR EDC Regional Water Project. In regard to Correspondence Item #3: The Director of Community and Cultural Services noted that support for the Community Access Program was appreciated. In regard to Correspondence Item #11: Councillor Marr received confirmation from the Deputy Director of Engineering Services that the county would be informed of plans by the City of St. Thomas. In regard to Correspondence Item #13: Councillor Couckuyt clarified that the reference to funding from Elgin County was incorrect; no funding had been approved or set aside for the project. In regard to Correspondence Item #9: Councillor Mennill reported that plans seemed to be coming together for the St. Thomas Elgin General Hospital rebuild. County Council Moved by Councillor Couckuyt Seconded by Councillor Jenkins THAT Correspondence Items #1 - 13 be received and filed. - Carried. 5 OTHER BUSINESS June 12, 2012 Statements/Inquiries by Members Councillor Mc William reported on the recent successful medical recruitment Discovery Week event held in St. Thomas with first-year medical students being hosted by the City of St. Thomas and the County of Elgin. Councillor Couckuyt invited councillors to attend the 125th anniversary of the Town of Aylmer on June 28, 2012, 4:30 p.m., Palmer Park. Councillor McIntyre reported on the recent unveiling of the past Speaker of the House's portrait at Queen's Park for former M.P.P. Steve Peters, an event which many county councillors attended. Notice of Motion Matters of Urgency Councillor Marr brought forward a letter to Elgin County Council from Central Elgin Council regarding correspondence Central Elgin received from the Port Stanley Village Association dated June 4, 2012. The correspondence regards a request from the Thames Valley District School Board for alternative uses for Port Stanley Public School. Moved by Councillor McIntyre Seconded by Councillor Mennill THAT correspondence from Linda Easton of the Port Stanley Business Association's Sub- committee to support the Port Stanley Public School be referred to Elgin County Council in time for the meeting between County Council and the Thames Valley District School Board on June 20, 2012. - Carried. The Deputy Clerk/Director of Financial Services requested that partner municipalities support an emergency meeting of municipal treasurers to discuss preparation of tax bills with a deadline pending for the 3rd property tax installment. Moved by Councillor Marr Seconded by Councillor Mennill THAT staff be directed to hold an emergency meeting with municipal treasurers to address the issue of the preparation of tax bills in view of the Township of Malahide Council's delay in approving their local budget. - Carried. Closed Meeting Items Moved by Councillor Wiehle Seconded by Councillor Jenkins THAT we now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Section 240.2 (a); two items: the security of the property of the municipality or local board — 99 Edward Street & Marianne Barrie Lease. - Carried. County Council 6 June 12, 2012 The Deputy Clerk /Director of Financial Services presented the report on 99 Edward Street. The Deputy Director of Engineering presented the report on the Marianne Barrie lease. Moved by Councillor Jenkins Seconded by Councillor Couckuyt THAT we do now rise and report. - Carried. Moved by Councillor Mennill Seconded by Councillor McIntyre THAT the Warden and Director of Financial Services be authorized to sign the amending agreement dated May 9, 2012 for the sale of 99 Edward Street; and, THAT the Warden and Director of Financial Services be authorized to execute the sale of 99 Edward Street on the closing date providing for an adjustment for rent as directed by County Council; and, THAT the report titled "Amendment to Sale of 99 Edward Street" dated May 29, 2012 be received and filed. - Carried. Moved by Councillor Marr Seconded by Councillor Jenkins THAT the Warden and Chief Administrative Officer be authorized and directed to sign a lease agreement with Marianne Barrie for Room #246; and, THAT the lease start on May 1, 2012 for a lease rate of $14.80/sq. ft. for the term of lease, plus the HST ($3,774 annual payment). - Carried. DELEGATION Jeff Lawrence, Tree Commissioner/Weed Inspector for the County of Elgin, presented an update on the Woodlands Conservation By -Law Promotional Campaign. In response to a question regarding conversion of farm land to forest land, the Tree Commissioner reported he would try to supply details in a future report. He also updated council on the emerald ash borer, saying it is spreading from the west to the east and there is no apparent inexpensive preventive treatment. Moved by Councillor McIntyre Seconded by Councillor Marr THAT the report titled "Woodlands Conservation By -Law Promotional Campaign" dated May 8, 2012 be received and filed. - Carried. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Mennill Seconded by Councillor Jenkins THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. County Council BY -LAWS 7 June 12, 2012 Moved by Councillor Jenkins Seconded by Councillor Ens THAT the By -Law to Amend the Schedule to By -Law No. EG1 (01 -49) for The Regulation of Traffic" (First Baptist Church /Plains Church, Sparta Line) be deferred. - Carried. Moved by Councillor Wiehle Seconded by Councillor Couckuyt THAT By -Law No. 12 -14 "Being a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the June 12, 2012 Meeting" be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor McIntyre Seconded by Councillor Jenkins THAT we do now adjourn at 10:55 a.m. and meet again on June 26, 2012 at the County Administration Building Council Chambers at 1:30 p.m. - Carried. Mark 4.1 . • . • Bill Walters, Chief Administrative Officer. Warden.