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December 11 & 13, 2012 Minutes COUNTY COUNCIL MINUTES Tuesday, December 11, 2012 The Elgin County Council met this day at the Administration Building at 7:00 p.m. with all members present. The Chief Administrative Officer called the meeting to order and welcomed all in attendance to the annual Warden's Election. ELECTION OF WARDEN The Chief Administrative Officer asked that members of Council wishing to run for the Office of Warden to please stand. Councillor McWilliam offered his candidacy for the position of Elgin County Warden for 2013. BALLOTING PROCEDURE The Chief Administrative Officer explained that since the position for Warden remains uncontested, the normal election procedures would be dispensed with, as prescribed by by- law, and that a resolution appointing Councillor McWilliam to the position of Warden would be in order. Moved by Councillor McIntyre Seconded by Councillor Walters THAT Cameron McWilliam be appointed as Warden for Elgin County Council for the Year 2013. - Carried Unanimously. RESULTS The Chief Administrative Officer announced that the Warden of Elgin County for 2013 is Cameron McWilliam, Mayor of the Municipality of Dutton/Dunwich. Warden McWilliam took the Declaration of Office, administered by the Chief Administrative Officer. The Warden left the room, was gowned, and re-entered the Council Chambers, where he was officially presented with the Chain of Office, the Lord Elgin Watch and the Gavel of Office, by the Immediate Past Warden Bill Walters. Warden McWilliam delivered his Inaugural Address to Council, thanked them for their support, and outlined the items of interest and importance for consideration in 2013. COMMITTEE APPOINTMENTS Moved by Councillor Mennill Seconded by Councillor Marr THAT the appointments to Outside Boards and Committees for 2013 be confirmed as follows: County of Elgin Economic Development & Tourism Councillor Couckuyt Advisory Committee (CEEDTAC) — 2 appointees Councillor Mennill Dispute Resolution —Warden and 2 appointees Warden McWilliam Councillor Walters Councillor McIntyre Elgin County Museum — 1 appointee Councillor Jenkins Elgin St. Thomas Public Health — 3 appointees Councillor Walters Councillor Couckuyt Councillor Wiehle Health Recruitment Partnership — 1 appointee Warden McWilliam County Council 2 December 11 & 13, 2012 Rural Initiatives — 3 appointees Councillor McIntyre Councillor Ens Councillor Wiehle South Central Ontario Region (SCOR) — 2 appointees Councillor Couckuyt Councillor Ens Social/Entertainment— 2 appointees Councillor Ens Councillor Walters St. Thomas Elgin General Hospital — 1 appointee Tom Marks (Citizen Appointee) St. Thomas-Elgin Public Art Centre — 1 appointee Councillor Mennill Waste Management/Liaison Committee of the Whole Council Green Lane Community Trust Fund for 2013 Councillor Marr Water Advisory Committee Councillor Jenkins SWEA Warden McWilliam Councillor Walters St. Thomas Elgin General Ad Hoc Committee Councillor Mennill Capital Rebuild Project Councillor McIntyre and, THAT Councillor Marr be re-appointed as the Council appointee to the Joint Elgin/Central Elgin Accessibility Advisory Committee. - Carried. OTHER BUSINESS - None. Moved by Councillor Walters Seconded by Councillor McIntyre THAT we now do recess at 7:14 p.m. until Thursday, December 13, 2012, at 10:00 a.m. - Carried. COUNTY COUNCIL Thursday, December 13, 2012 The Elgin County Council resumed the meeting at the Administration Building at 9:58 a.m. with all members present except Councillor Wiehle (Regrets). Warden McWilliam in the Chair. ADOPTION OF MINUTES Moved by Councillor McIntyre Seconded by Councillor Jenkins THAT the minutes of the meeting held on November 27, 2012 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. County Council 3 December 11 & 13, 2012 PRESENTATION Retirement Recognition: The Warden thanked Dorothy Schapp for her 25 years of service upon her retirement from Elgin County in the Department of Financial Services and presented her with a certificate. She expressed her appreciation to council and her colleagues. DELEGATIONS Bonnie Rowe, Coordinator, Elgin Elder Abuse Resource Committee, gave a presentation on the committee and its goals. Moved by Councillor Mennill Seconded by Councillor Marr THAT the report titled "Elgin Elder Abuse Resource Committee" be received and filed. - Carried. Ian Raven and Allan Weatherall of Project Ojibwa gave a presentation on the submarine and naval museum project in Port Burwell. Councillor Ens congratulated them on the project. Moved by Councillor Ens Seconded by Councillor Couckuyt THAT the report titled "The Elgin Military Museum of Naval History, Port Burwell, Ontario — Project Ojibwa" be received and filed. - Carried. Moved by Councillor Jenkins Seconded by Councillor Mennill THAT we do now moved into Committee of the Whole Council. - Carried. REPORTS Hospital Redevelopment Recommendations — Councillors Walters, McIntyre and Mennill Councillor Walters presented the recommendations from the joint county/City of St. Thomas ad hoc committee of the St. Thomas Elgin General Hospital redevelopment capital campaign. Correspondence dated December 7, 2012 from the City of St. Thomas was included, showing the city's support of the recommendations. Moved by Councillor Walters Seconded by Councillor McIntyre THAT, in view of the significant investment the St. Thomas Elgin General Hospital redevelopment project brings to the Elgin/St. Thomas area; and, THAT the tremendous benefits associated with a modern, redeveloped community-based hospital which will provide state-of-the-art health care; and, In light of the expressed need to demonstrate strong community financial commitment to the project; and, In recognition that the "re-scoped" project represents an approximate reduction of 25 per cent of the former project costs; THAT the joint city-county ad hoc committee on hospital redevelopment recommend to city and county council a combined contribution of$7 million ($3.5 million each; 25 per cent less than the original estimate) to be raised over a 10-year term, commencing in 2013. - Carried Unanimously. County Council 4 December 11 & 13, 2012 Municipal Disaster Response Agreement-- Emergency Management Coordinator The coordinator presented the report outlining a proposed agreement between the county, the City of St. Thomas and the Canadian Red Cross Society to provide services for shelter management in the case of a declared disaster. Moved by Councillor Mennill Seconded by Councillor Marr THAT the County of Elgin enter into an agreement with the City of St. Thomas to provide shelter services to the municipalities of Elgin County in the event of a declared emergency; and, THAT municipalities are encouraged to enter into an agreement with the City of St. Thomas to access the services provided by the Canadian Red Cross Society; and, THAT the annual fees be allocated from the county's emergency measures budget. - Carried. Staffing Review— Manager of Information Technology The manager outlined the proposal to hire an Information Technology (IT) Network Analyst. Moved by Councillor Ens Seconded by Councillor Jenkins THAT a full-time network analyst position be created in the IT department; and, THAT the position be funded from the existing operating budget with no impact on the levy; and, THAT the costs of the network analyst be inclluded in the 2013 budget deliberations. - Carried. Electrical Servicing Agreement— Deputy Director of Engineering Services The deputy director outlined a proposed agreement with the County of Middlesex for joint electrical services for road infrastructure. Moved by Councillor McIntyre Seconded by Councillor Marr THAT the County of Elgin enter into an agreement with Southwold Diversified Ltd., to provide electrical servicing between January 1, 2013 to December 31, 2015. - Carried. Emergency Medical Services: Bayham — Director of Engineering Services The director presented the report on various options regarding ambulance service in the Municipality of Bayham. Randy Denning of Thames Emergency Medical Services was in attendance. The Warden later noted Mr. Denning had recently been named an honoured member of the Fanshawe College Alumni. Moved by Councillor Walters Seconded by Councillor Mennill THAT the report titled "Emergency Medical Services: Bayham" dated October 5, 2013 be received and filed; and, THAT the request to provide improved response time service to Bayham be included in the next contract when the Request for Proposals (RFP) is called and that those responding to the RFP be challenged with designing a system-wide approach to improve response times in Bayham; and, County Council 5 December 11 & 13, 2012 THAT an ad hoc committee consisting of Councillors Ens, Couckuyt and Warden McWilliann be struck to identify other options and report back to council for a recommendation for 2013 service. - Carried Unanimously. The meeting recessed for five minutes. The Warden thanked The Arts & Cookery Bank for providing cookies for the break. 2012-2013 Late Career Nurse Initiative — Director of Homes and Seniors Services The director presented the report regarding funding from the Ontario Ministry of Health and Long-Term Care. Moved by Councillor Marr Seconded by Councillor Walters THAT Council approve and authorize staff to sign the Late Career Nurse Initiative funding agreements for the county's homes; and, THAT the report titled "2012-2013 Late Career Nurse Initiative" dated November 27, 2012 be received and filed. - Carried. Victorian Order of Nurses Hospice Volunteer Program — Director of Homes and Seniors Services The director presented the report outlining a volunteer program available to the county homes through the Victorian Order of Nurses. Moved by Councillor Mennill Seconded by Councillor McIntyre THAT the report titled "Victorian Order of Nurses Hospice Volunteer Program" dated November 28, 2012 be received and filed. - Carried. Terrace Lodge & Bobier Villa Adults Day Program Community Accountability Planning Submission 2013-2014: One Year Refresh — Director of Homes and Seniors Services The director presented the report outlining the accountability agreement between the two county homes and the South West Local Health Integration Network. Moved by Councillor Jenkins Seconded by Councillor Couckuyt THAT Council approve the Community Accountability Planning Submission 2013-2014 for Bobier Villa and Terrace Lodge; and, THAT the report titled "Terrace Lodge & Bobier Villa Adults Day Program Community Accountability Planning Submission 2013-2014: One Year Refresh" dated December 5, 2012 be received and filed. - Carried. Vacation Carry-Over - Director of Human Resources The director presented the report regarding staff that require vacation carry-over from 2012 to 2013. Moved by Councillor McIntyre Seconded by Councillor Walters THAT the report titled "Vacation Carry-Over" dated November 30, 2012 be received and filed. - Carried. County Council 6 December 11 & 13, 2012 At the request of the Chief Administrative Officer, council agreed that a vacation carry-over report was no longer necessary as staffing deployment and scheduling is an administrative function of management. CORRESPONDENCE Item for Consideration 1. Brock Carlton, Chief Executive Officer, Federation of Canadian Municipalities with update on Great Canadian Infrastructure Challenge. The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor Walters Seconded by Councillor Mennill THAT Correspondence Item #1 be received and filed. - Carried. Items for Information (Consent Agenda) 1. Allan Doheny, Assistant Deputy Minister, Provincial Local Finance Division, Ministry of Finance providing details regarding 2013 allocation of Ontario Municipal Partnership Fund. 2. Susan O'Brien, President, St. Thomas Elgin General Hospital Foundation thanking Council for $500,000 installment to the hospital's redevelopment campaign. 3. St. Thomas Elgin General Hospital (STEGH) Redevelopment Project and Capital Campaign: a) Heather Jackson, Mayor, City of St. Thomas and Bill Walters, Warden, County of Elgin requesting a meeting with STEGH Foundation to discuss questions re: STEGH Redevelopment Project and Capital Campaign. b) Paul Collins, President and CEO, STEGH, Response to joint letter from City of St. Thomas and County of Elgin. 4. Source Protection Committee inviting review and comment on the Proposed Source Protection Plan for the Thames-Sydenham and Region. (DVD available upon request) 5. Dianne Wilson, Deputy Clerk, Municipality of Central Elgin, with resolution regarding the County of Elgin Official Plan. 6. Rebecca McLean, Supervisor of Planning, London District Catholic School Board, with notification of a community partnership opportunity at Assumption Catholic Elementary School, Aylmer. 7. Karen Leibovici, President, Federation of Canadian Municipalities with President's Corner Update. 8. Dan Matheson, Chair, Municipal Property Assessment Corporation (MPAC) Board of Directors with MPAC updates. In regard to Correspondence Item #1 Councillor Marr said an explanation was not readily understood about how Central Elgin was listed as 'urban' in the Ontario Municipal Partnership Fund program. In regard to Correspondence Item #2 Councillor Walters clarified that the $500,000 already given to the St. Thomas Elgin General Hospital rebuild project is part of the $3.5 million approved earlier in the meeting for the hospital. Moved by Councillor Mennill Seconded by Councillor McIntyre THAT Correspondence Items #1 - 8 be received and filed. - Carried. County Council 7 December 11 & 13, 2012 OTHER BUSINESS Statements/Inquiries by Members — None Notice of Motion - None Matters of Urgency - None Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Ens Seconded by Councillor Walters THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY-LAW Moved by Councillor Couckuyt Seconded by Councillor Jenkins THAT By-Law No. 12-32 "Being a By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the December 11 and 13, 2012 Meeting" be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor Walters Seconded by Councillor McIntyre THAT we do now adjourn at 11:54 a.m. and meet again on January 8, 2013 at the County Administration Building Council Chambers at 1:30 p.m. - Carried. LONG SERVICE AWARDS Following adjournment, council recognized the following recipients with Long Service Awards, as presented by Warden McWilliam during a luncheon celebration: BOBIER VILLA Maria Shearer 10 years Rejeanne Allaire 15 years Lisa Zinkan 15 years Sheri Willcocks 15 years Anna Young 30 years ELGIN MANOR Judy Finnigan 10 years TERRACE LODGE Donna Baker 10 years Marion Niessen 10 years Tammy Thompson 10 years Marjorie Ford 15 years Karen Johnson 25 years Mary Jenken 35 years FINANCIAL SERVICES Jennifer Ford 10 years Lisa Terrio 10 years Dorothy Schaap 25 years HUMAN RESOURCES Tanya Tilton-Reid 10 years Heather Rosevear 10 years County Council 8 December 11 & 13, 2012 COMMUNITY Rhonda Brindley 10 years AND CULTURAL Gina Coady 10 years SERVICES Douglas MacAulay 10 years Terri Vansevenant 10 years Emily Finch 25 years Deanna Hindley 25 years Susan Morrell 25 years .,--"-'—' 7, \ t _ _4_* 4 -. - ic-..,,,,,,- ',.--,1\.,-,. ‘ ..--- Cameron McWilliam, Chief Administrative Officer. Warden.