March 14, 2013 MUNICIPALITY OF WEST ELGIN
AGENDA
COUNCIL MEETING
March 14, 2013
COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING
------------------------------------------------------------------------------------------------------------
DISCLOSURE OF PECUNIARY INTEREST
ADOPTION OF AGENDA
MINUTES (Al — A24)
*February 14, 2013 Council
*February 28, 2013 Council
*February 28, 2013 Public Meeting — Zone Amendment
(Dieker)
*February 28, 2013 Public Meeting — Zone Amendment
(Sons)
*February 28, 2013 Public Meeting — Zone Amendment
(Harvesters Baptist Church)
BUSINESS ARISING FROM MINUTES
DELEGATIONS
1:30 West Elgin Community Health Centre — *(D-8)
REPORTS (C1-C6)
1. ROADS
a) *Monthly Report
b) * 2013 Dust Suppresant Tender
c) * 2013 Gravel Tender
March 14, 2013..... Page 2
2. RECREATIONIEMERGENCY MANAGEMENT
a) *Monthly Report
b) *West Elgin Fun Run for Charity
c) *Porta Count Fit Testing Machine
3. BUILDING
a) *Report for February, 2013
4. WATER
a) *Monthly Report
b) *Annual Waste Water Monitoring Report— Yacht Club
c) *Annual Waste Water Monitoring Report— Port Glasgow Trailer Park;
d) *Annual Summary Report for the West Elgin Distribution System;
e) * Engineering Study, Rodney Water Tower;
5. ADMINISTRATION
a) *Bruce & Jean Swain — letter of resignation;
March 14, 2013 .....Page 3
ACCOUNTS
CORRESPONDENCE (D1 — D18)
COUNCIL CONSIDERATION RECOMMENDED:
1.* Intech Clean Energy Inc. — enclosing Ministry of Environment Renewable
Energy Approval;
2.* Ministry of Municipal Affairs & Housing — Council- Adopted Official Plan for
the County of Elgin;
3.* Ministry of Agriculture, Food & Rural Affairs —Appointment of Weed
Inspectors;
4.* Quad County Support Services — request for a donation;
5* Kiwanis Club of Rodney — request for permission for tree planting;
6.* Elgin County —Application for Consent—Application # E 14113 (Okolisan);
7.* Elgin County —Application for Consent—Application # E15113 (Okolisan);
8.* West Elgin Community Health Centre — request for support of a resolution
confirming partnership with West Elgin for a grant application;
9.* Ontario Association of Fire Chiefs — Municipal Politicians Seminar;
10.* Rodney & District Horticulture Society — requesting permission to access
water for flower beds;
11 .* Bank of Montreal-Autism Ontario — Raising the Flag;
12.* West Elgin Mutual — Invitation Annual General Meeting;
RECOMMENDED TO ACCEPT & FILE:
13. AMO
• Watch File — February 14, 2013;
• Watch File — February 21, 2013;
• Watch File — February 28, 2013
• Watch File —
• Premier Wynne and New Ontario Cabinet sworn in
AMO calls for more efficient, accountable and Transparent
Interest Arbitration System;
• Infrastructure Investments Needed
14. Elgin County — Notice of Decision —Application # 3 7113 (Simon)
15. Minister Responsible for Seniors — Ontario Senior Year Award nomination;
16. Lower Thames Valley Conservation Authority-2012 Annual Report;
17. Elgin County -- 2013 Budget;
18. Ministry of Energy-Office of the Minister-Letter of appreciation.
March 14, 2013.... Page 4
BY-LAWS:
By-law No. 2093-03 Crandall Drain (3 Id reading)
NOTICE OF MOTION
MINUTES
OTHER BUSINESS (F - }
1.
2. Council announcements
3. Closed session — legal, personnel
* Information enclosed
CONFIRMING BY-LAW
ADJOURNMENT
NEXT MEETINGS:
March 14, 2013 Council
March 19, 2013 Tri-County Management Committee — 7:00 pm
March 20, 2013 Special Council Meeting -- 2013 Budget— 9:30 am
March 28, 2013 Council
Information will be gathered in accordance with the Municipal Freedom of
Information and Protection of Privacy Act (MFIPPA). All comments and
communications received will become part of the public record unless you
expressly request the Municipality to remove it. Questions about the collection of
personal information may be directed to the Clerk.
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
FEBRUARY 14, 2013
MEMBERS PRESENT: Mayor Bernie Wiehle
Deputy Mayor Mary Bodnar
Councillors Norm Miller, Dug Aldred, Richard Leatham
STAFF PRESENT: Scott Gawley Administrator[Treasurer
Norma Bryant Clerk
Paul Van Vaerenbergh Road Superintendent
Jeff Slater Recreation Superintendent
Mike Kalita Water Superintendent
SUBJECT: DECLARATION OF PECUNIARY INTEREST
SUBJECT: ADOPTION OF AGENDA
RES. NO, 1 Moved by Aldred
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin
approves the agenda for February 14, 2013 as printed and
circulated with the following additions:
Tammie Ryall, MMAH—comments from MNR re: Draft Port
Glasgow Secondary Plan
Tammie Ryall, MMAH—comments from MOE re: Draft Port
Glasgow Secondary Plan
By-Law No. 2013-14— Interim Tax Rate
DISPOSITION: Carried
SUBJECT: MINUTES
RES. NO. 2 Moved by Leatham
Seconded by Miller
RESOLVED that the minutes of the meetings held on the following
dates be adopted as printed and circulated:
January 10, 2013 Council
January 24, 2013 Council
January 24, 2013 Public Meeting—zone Amendment
(Municipality of West Elgin)
January 31, 2013 Public Meeting— Draft Port Glasgow
Secondary Plan
DISPOSITION: Carried
SUBJECT: BUSINESS ARISING FROM MINUTES
SUBJECT: DELEGATIONS
11:30 a.m. Gary Blazak— Draft Port Glasgow Secondary Plan
1:30 p.m. Court of Revision—Crandall Drain
1:45 p.m. Consideration Meeting— Dymock-Aldred Drain
2:00 p.m. Debbie Munn, Four Counties Health Services Foundation
2:30 p.m. Grace McGartland, Arts &Cookery Bank
February 14/2013....-Page 2 of 12
SUBJECT: RECREATION/EMERGENCY MANAGEMENT
Recreation Committee Half Marathon Report
RES. N0.3 Moved by Aldred
Seconded by Miller
RESOLVED that Council authorizes the Recreation Committee to
organize and host a Half Marathon and a Quarter Marathon on May
19, 2013.
DISPOSITION: Carried
Driver Training for Rodney Fire Department members
RES. NOA Moved by Leatham
Seconded by Miller
RESOLVED that the report from the Rodney Fire Chief re: Driver
Training be received;
AND that Council authorize the driver training for the Rodney Fire
Department at a cost of$750.00 per driver;
AND that KPITS be authorized to provide DZ training for the Rodney
Fire Department;
AND that the total cost of the above training not to exceed $8250.00
plus taxes.
DISPOSITION: Carried
SUBJECT: ROAD DEPARTMENT REPORT
RES. NO.5 Moved by Leatham
Seconded by Miller
RESOLVED that the January 2013 Roads Report be received.
DISPOSITION: Carried
Request for Core Samples on Graham Road"hump"
RES. NO.6 Moved by Aldred
Seconded by Leatham
RESOLVED that the Road Superintendent is hereby directed to
take core samples on the Graham Road "hump"and report on
existing infrastructure
DISPOSITION: Carried
SUBJECT: RECREATION DEPARTMENT REPORT
RES. NO.7 Moved by Aldred
Seconded by Bodnar
RESOLVED that the Recreation Report dated February 14, 2013 be
received
DISPOSITION: Carried
SUBJECT: WATER DEPARTMENT REPORT
RES. NO.8 Moved by Bodnar
Seconded by Aldred
RESOLVED that the January 2013 Wafer Department Report be
received.
DISPOSITION: Carried
A-3
February 1412013.....Page 3 of 12
SUBJECT: BY-LAW ENFORCEMENT REPORT
RES. NO.9 Moved by Bodnar
Seconded by Aldred
RESOLVED that the By-Law Enforcement Report for January, 2013
be received
DISPOSITION: Carried
SUBJECT: CORRESPONDENCE
RES. NO.10 Moved by Miller
Seconded by Leatham
RESOLVED that the correspondence regarding the Port Glasgow
Secondary Plan from the following be received:
Irene Kriter dated January 22, 2013;
Kevin Kriter dated January 22, 2013;
Deb Slaats dated January 23, 2013- petition attached;
Peter John Hack dated January 23, 2013
Gail Hack dated January 23, 2013;
Lorin McWilliams, Mary McWilliams dated January 23, 2013
Name?dated January 23, 2013;
Beckey Vanden Boomen dated January 23, 2013;
Frank Vanden Boomen dated January 23,2013;
Lise Van Dyk, Jerry Van Dyk dated January 23, 2013;
Tim McFadden dated January 23, 2013;
Josh ........dated January 23, 2013;
Danya ......dated January 23, 2013;
Dianne Slaats dated January 23, 2013;
John Slaats dated January 23, 2013;
Jonathan Slaats dated January 23, 2013;
Marie Degraw dated January 23, 2013;
Donald W. Degraw dated January 23, 2013;
Kevin Slaats dated January 23, 2013;
Amy Ingratta dated January 23, 2013;
Jen ...... dated January 23, 2013;
Megan Clinton dated January 23, 2013;
Darlene McGall dated February 6, 2013;
Cindy Sura dated February 6, 2013;
Alan Lacroix dated February 6, 2013;
Amanda Broadbear dated February 6, 2013;
Katelyn Bradshaw dated February 6, 2013;
Nigel Bradshaw dated February 6, 2013;
Tracey Bradshaw dated February 6, 2013;
Mitchell Bradshaw dated February 6, 2013;
Brian Scafe dated February 6, 2013;
Tom Barry dated February 6, 2013;
A. M. Barry dated February 6, 2013;
Marie T. Barry dated February 6, 2013;
Gerry Scafe dated February 6, 2013;
Julie Scafe dated February 6, 2013;
Margaret Van Dyk dated February 6, 2013;
Derek Felder dated February 6, 2013;
Albert& Shelly Vergeer dated February 6, 2013;
Vicky Heard dated February 6, 2013;
Tony Vanderydt dated February 6, 2013;
Brett& Betty Hartheib dated February 6, 2013;
Mike Broadbear dated February 6, 2013;
John &Veronika McDougall dated February 6, 2013;
February 1412013.....Page 4 of 12
Doug Schlievert dated February 6, 2013;
Connor Dougherty dated February 6, 2013;
W. Dougherty dated February 6, 2013;
Beth Carroll dated February 6, 2013;
Adam Hogg& Danniell Chalmers dated February 6, 2013;
Chad Smith dated February 6, 2013;
Tim McFadden dated February 7, 2013-12:00 pm;
Diane McFadden dated February 7, 2013;
Ryan McGahan dated February 7, 2013;
Jessie Jeffery dated February 7, 2013;
Kevin Van Raes dated February 7, 2013;
Alana Van Raes dated February 7, 2013;
Winston Lopez dated February 7, 2013;
Brenda L. Browne dated February 7, 2013;
Name? dated February 7, 2013;
Bruce & Beth Carroll dated February 7, 2013;
Monique McGahan dated February7, 2013;
E. Jensen dated February 7, 2013;
Debbie Bobier dated February 7, 2013;
Denise Van Dyk dated February 7, 2013;
Pam Wardell dated February 7, 2013;
Terry Wardell dated February 7, 2013;
Judy Tunks& Bill Hyslop dated February 7, 2013;
Sharon Byers dated February 7, 2013;
Cindy&Tim Horvat dated February 7, 2013;
Tammy Kovacs dated February 7, 2013;
Louise& Bill Vanderloo dated February 7, 2013;
Christine Johnson&Shane White dated February 7, 2013;
Jerry Van Dyk dated February 7, 2013;
Lise Van Dyk dated February 7, 2013;
Steele Van Dyk dated February 7, 2013;
Deborah Carmichael dated February 7, 2013;
Louise L. Begin dated February 7, 2013
Heather Wright dated February 7, 2013
Sharon Mezenberg dated February 7, 2013;
Linda Wright dated February 7, 2013;
Mike Boswell dated February 7, 2013;
Name? dated February 7, 2013;
H. Ross dated February 7, 2013;
Tanner Ross dated February 7, 2013;
Huub Zegers dated February 7, 2013;
Jillian Collins dated February 7, 2013;
Hank Lilley dated February 7, 2013;
Brian Schneider dated February 7, 2013;
Tracey Ulch dated February 7, 2013;
Jolene McGill dated February 7, 2013;
Kevin &Angela Wrobel dated February 7, 2013;
Dan Carroll dated February 7, 2013;
Jennifer House dated February 7, 2013;
Gina Lima-Carroll dated February 7, 2013;
Bruce Carroll dated February 7, 2013;
Manuel Lima dated February 7, 2013;
Clark Machado dated February 7, 2013;
Gina Lima dated February 7, 2013;
Don Windsor dated February 7, 2013;
Jeremy Cornell dated February 7, 2013;
Bailee Howse dated February 7, 2013;
Jennifer Windsor dated February 7, 2013;
Gaston Begin dated February 7, 2013;
A-5
February 14/2013.....Page 5 of 12
Dona Doyle dated February 7, 2013;
Barb Trudell dated February 7, 2013;
Bill Hyslop dated February 7, 2013;
John VanderGulk dated February 7, 2013;
Rose McGill dated February 7, 2013;
Marg Vanderydt dated February 7, 2013;
Martin Vanderydt dated February 7, 2013;
Beckey Vanden Boomen dated February 7, 2013;
Harry Vanden Boomen dated February 7, 2013;
Patricia Vanden Boomen dated February 7, 2013;
Ann-Marie Doherty dated February 7, 2013;
Ed Doherty dated February 7, 2013;
Robert Doherty dated February 7, 2013;
Sandra Fischer dated February 7, 2013;
Dennis Fischer dated February 7, 2013;
Beender Uyers dated February 7, 2013;
Tim Blain dated February 7, 2013 petition attached;
Deb Slaats dated February 4, 2013;
Bill McIntyre dated February 4, 2013;
John Johnston dated February 5, 2013;
Mike& Mary Popovich dated February 6, 2013;
Frank Vanden Boomen dated February 6, 2013;
Whitey Denomme dated February 5, 2013;
Wendie Dupuis dated February 7, 2013;
Ericka Burns dated February 7, 2013;
Pamela Piccinato dated February 7, 2013;
Harry and Pat Vanden Boomen dated February 7, 2013;
Nancy Farr dated February 7, 2013;
Beckey Vanden Boomen dated February 7, 2013;
Louis Arvaf dated February 7, 2013;
Tim Blain dated February 7, 2013;
Terry Eckersfey dated February 6, 2013;
Whispers f=lowers and Gifts dated February 7, 2013;
Ron Fordham dated February 7, 2013;
Kirkness Consulting dated February 7, 2013;
Ministry of Municipal Affairs and Housing dated February 7 2013;
Ministry of Natural Resources dated February 7, 2013;
Paul and Elaine Lapadat dated January 24, 2013;
Jeanne Wright dated February 5, 2013;
John and Diane Slaats dated February 6, 2013;
Irene Kriter dated February 6, 2013-petition attached;
Irene Puddester dated February 7, 2013 be received;
Ministry of Municipal Affairs and Housing dated February 12, 2013;
Ministry of Environment dated February 12, 2013.
DISPOSITION: Carried
SUBJECT: CORRESPONDENCE-COUNCIL CONSIDERATION
RECOMMENDED
*West Elgin Support Services- Employment Ontario invitation;
`OGRA-Board of Directors- Notice of Poll
Elgin Count - Notice of Application for Consent-7/13-Simon
RES, NO.11 Moved by Bodnar
Seconded by Miller
RESOLVED that Council of the Municipality of West Elgin have the
following comments regarding Severance Application 7/13 applied
for by Steve Simon.
February 14/2013.....Page 6 of 12
In accordance with Section 6.2.9 (surplus farm dwellings) of the
Municipality of West Elgin Official Plan, Council supports application
E 7/13 subject to the following conditions:
1. Subject to rezoning
2. Subject to apportionment of Municipal Drainage assessments
3. Subject to drainage outlet&drainage agreement, if required
4. Subject to requirements to the Municipal Road Department
regarding access and/or drainage
5. Subject to no further residential development on the retained
agricultural portion
6. Subject to water and/or sewer connection fees, if applicable
7. That the owner has the necessary review and assessment
conducted on the existing sewage disposal system to confirm
the adequacy and/or necessary replacement
8. Two copies of the registered reference plan,together with a
copy of the said plan showing the locations and dimensions of
all buildings and structures, are submitted to the satisfaction of
the municipality
9. Taxes to be paid in full
DISPOSITION: Carried
West Elgin Communi Health Centre—request to waive fees
RES. NO.12 Moved by Leatham
Seconded by Miller
RESOLVED that Council of the Municipality of West Elgin authorize
the waiving of rental fees for the use of the West Elgin Recreation
Centre on October 28, 2013 from 10:00 a.m. to 10:00 p.m. for
Family Fun Night
DISPOSITION: Carried
Elgin County—Jeff Lawrence—proposed woodlands clearing
RES. NO.13 Moved by Bodnar
Seconded by Aldred
RESOLVED that Council of the Municipality of West Elgin has no
objections to the proposed woodland clearing by 571419 Ontario
Ltd. on Lot D, Concession 9
DISPOSITION: Carried
*Ontario Provincial Police— Inspector Brad Fishleigh—OPP
overtime letter;
*OMB - Environment and Land Tribunals—Appointment for
Hearing;
Elgin Count — Invitation to County of Elgin Warden's Charity Golf
Tournament
RES. NO.14 Moved by Bodnar
Seconded by Leatham
RESOLVED that Council authorize the payment for a 4 member
team to represent West Elgin at the Warden's Golf Tournament on
June 27, 2013
DISPOSITION: Carried
*Ontario South Coast Wineries & Growers Association—invitation;
AMO--2013 Town Hall Sessions
February 1412013.....Page 7 of 12
David Leisemer, Community Safety Net program- request for
funding
RES. NO.15 Moved by Bodnar
Seconded by Leatham
RESOLVED that Council authorize the purchase of 60 personal
safety—Smart Choices for Life at a cost of$ 15.00 each plus taxes
for Aldborough and St. Mary's Schools
DISPO SITION: Carried
Gail Flack—request to waive fees_, Rodney Community Centre-Car
Show
RES. NO.16 Moved by Miller
Seconded by Bodnar
RESOLVED that the Municipality of West Elgin authorize the
waiving of rental fees for the use of the West Elgin Recreation
Centre on Saturday June 15, 2013 from 6:00 a.m. to 3:00 p.m. for
Mickey's Diner Car Show fundraiser in particular the kitchen and
meeting room only
DISPOSITION: Carried
'Public Information Meeting—Renewable Energy: Wind, Solar and
Biogas-Dutton Community Centre, February 28 at 7:00 p.m.
*Instruction - File
SUBJECT: CORRESPONDENCE RECOMMENDED TO ACCEPT& FILE
RES. NO.17 Moved by Leatham
Seconded by Miller
RESOLVED that the correspondence be dealt with as per the
instructions of Council as noted be received:
AMO Watch File--January 10, 2013;
AMO Watch File—January 17, 2013;
AMO Watch File—January 18, 2013;
AMO Watch File—January 24, 2013;
AMO Watch File—January 29, 2013;
AMO Watch File—January 29, 2013;
AMO Watch File—January 30, 2013;
AMO Watch f=ile—January 31, 2013;
AMO Watch File - February 5, 2013;
AMO Watch File-- February 7, 2013;
Elgin Group Police Services Board— Minutes— December 12, 2012;
Elgin County Land Division Committee— Notice of Decision—
Application# E 104112—Swain/Pilkey;
Elgin County Land Division Committee— Notice of Decision—
Application # E 106112—Wiehle;
Ministry of Community& Social Services—New Accessibility
Standards;
AMO—Annual Report;
Union Gas—Winter Warmth program;
Pitch-In Week—April 21-27, 2013.
Councillor Aldred declared a conflict of interest, vacating his chair
and refrained from all voting and discussion on the Dymock-Aldred
Drain.
February 14/2013.....Page 8 of 12
SUBECT: BY-LAW NO. 2013-13- Dymock-Aldred Drain (1 st and 2"' reading
only)
Present: Ray Dymock- 26380 McMurchy Line
Claire Dymock -26380 McMurchy Line
Those present offered no objections to the work.
RES. NO.18 Moved by Miller
Seconded by Leatham
RESOLVED that Council consider the Engineer's Report on the
Dymock-Aldred Drain
DISPOSITION: Carried
RES. NO.19 Moved by Leatham
Seconded by Miller
RESOLVED that the mover be granted leave to introduce a By-Law
to provide for a drainage works in the Municipality of West Elgin, in
the County of Elgin to be called and known as the Dymock-Aldred
Drain and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO.20 Moved by Bodnar
Seconded by Miller
RESOLVED that the Engineer's Report on the Dymock-Aldred
Drain, be accepted and the Clerk is instructed to draw up the
necessary by-law.
DISPOSITION: Carried
SUBJECT: BY-LAW NO. 2013-14—INTERIM TAX LEVY
RES. NO.21 Moved by Leatham
Seconded by Miller
RESOLVED that the mover be granted leave to introduce a By-Law
to provide for an interim tax levy for the year 2013 and this shall be
the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO.22 Moved by BODNAR
Seconded by Leatham
RESOLVED that a By-law to provide for an interim tax levy for the
year 2013 be now read a third time and finally passed, signed,
sealed and numbered By-Law Number 2013-14— Interim Tax Levy.
DISPOSITION: Carried
SUBJECT: ACCOUNTS
RES. NO.23 Moved by Bodnar
Seconded by Aldred
RESOLVED that the Mayor and Administrator/Treasurer are hereby
authorized to sign Payment Voucher#2 amounting to$606,355.78
in settlement of General, Road, Water and Arena Accounts
(including cheques#13598-13743)
DISPOSITION: Carried
February 1412013.....Page 9 of 12
SUBJECT: CLOSED SESSION
RES. NO.24 Moved by Leatham
Seconded by Miller
RESOLVED that the Council of the Municipality of West Elgin
adjourn to a closed session to discuss personal matters about an
identifiable individual (M.A. s. 239 (2) (b)and receiving of advice
that is subject to solicitor-client privilege (M.A.s.239 (2) (f)
DISPOSITION: Carried
RES, NO.25 Moved by Aldred
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin do
now rise and report
DISPOSITION: Carried
SUBJECT: COUNCIL ANNOUNCEMENTS
SUBJECT: DRAINS
Grant for Drainage Superintendent
RES. N0.26 Moved by Aldred
Seconded by Miller
RESOLVED that Council of the Corporation of the Municipality of
West Elgin approves the application for 2013 OMAFRA
Superintendent Grant Allocation
DISPOSITION: Carried
SUBJECT: WEST ELGIN PRIMARY SYSTEM
Annual Report under O.Reg.170/03
RES. NO.27 Moved by Leatham
Seconded by Miller
RESOLVED that Council of the Corporation of the Municipality of
West Elgin accepts the Annual Report under Regulation 170/03 for
2012 for the West Elgin Water Treatment Plant
DISPOSITION: Carried
SUBJECT: ADMINISTRATION
Legal representation for Land Division Committee appeal
RES. NO.28 Moved by Leatham
Seconded by Miller
RESOLVED that Council authorizes Ted Halwa to represent the
municipality and Mr. Ripley at the Ontario Municipal Board hearing;
And that Mr. Ripley be asked to share in the costs;
And that Mr. Gibson be advised that West Elgin objects to him
representing the County of Elgin at this hearing.
DISPOSITION: Carried
WESA(West Elgin Landfill Site)-copy of letter to MOE re: 2009 and 2011
Annual Reports
February 14/2013.....Page 10 of 12
RES. NO.29 Moved by Bodnar
Seconded by Aldred
RESOLVED that the WESA letter to the Ministry of the Environment
dated February 8, 2013 be received;
AND that Council authorize an additional amount of$1,770.00 plus
taxes for the collection of surface water samples during spring 2013
monitoring as requested by the MOE
DISPOSTION: Carried
WESA—draft letter to Ministry of Environment
RES. NO.30 Moved by Leatham
Seconded by Miller
RESOLVED that Council authorize the letter to MOE re:
groundwater trigger mechanism and contingency plan as prepared
by WESA
DISPOSTION: Carried
SUBJECT: PLANNING
Memorandum from Gary Blazak re: Port Glasgow Secondary Plan
RES. NO.31 Moved by Miller
Seconded by Leatham
RESOLVED that the Memorandum from Gary Blazak re: Port
Glasgow Secondary Plan be received.
DISPOSTION: Carried
Report from Administrator/Treasurer re: Port Glasgow Secondary Plan
RES. NO.32 Moved by Leatham
Seconded by Miller
RESOLVED that the report from the Administrator/Treasurer re:
Port Glasgow Secondary Plan be received.
DISPOSTION: Carried
Draft Port Glasgow Secondary Plan
RES.NO.33 Moved by Bodnar
Seconded by Leatham
RESOLVED that the Council of the Municipality of West Elgin
approves the following with regard to the Port Glasgow Secondary
Plan:
1, Incorporate several edits recommended by the Province, and
those recommended by stakeholders which reinforce the spirit and
intent of the January 2013, Draft Port Glasgow Secondary Plan.
2. Consider the incorporation of the surplus lands into the adjacent
land development proposals which address the intent of the Land
Use Plan Figure 4, and which may require conveyance of title of the
surplus lands to support such development.
3. Revise the Land Use Plan Figure 4 to include a strip of Mixed
Land Use along the east side of Havens Lake Road, and
incorporate the Woodlands and Hazardous Lands elements from
Figure 6 to the Official Plan directly into the Secondary Plan.
4. Prepare an Official Plan Amendment incorporating a revised
Secondary Plan (March 2013) in accordance with the stakeholder
input described herein.
February 14/2013.....Page 11 of 12
5. After completion of statutory consultation with the Public and the
Province (the approval authority), adopt and circulate an Official
Plan Amendment that will incorporate the Port Glasgow Secondary
Plan into the Official Plan for the Municipality of West Elgin.
Recorded Vote Requested
Aldred Yes
Bodnar Yes
Leathm Yes
Miller Yes
Wiehle Yes
DISPOSTION: Carried
SUBJECT: MINUTES
RES. NO.34 Moved by Bodnar
Seconded by Leatham
RESOLVED that the minutes of the following committee meetings
be received:
Tri County Management Committee—October 30, 2012
West Elgin Recreation Committee—November 27, 2012
West Elgin Arena Board— December 11, 2012
Tri County Management Committee—January 8, 2013
West Elgin Arena Board—January 8, 2013
DISPOSITION: Carried
SUBJECT: COURT OF REVISION ON THE CRANDELL DRAIN— 1:45 P.M.
RES. NO.35 Moved by Bodnar
Seconded by Leatham
RESOLVED that the members of the Court of Revision on the
Crandall Drain be as follows:
Chairman: Norm Miller
Members: Richard Leatham and Ken Corlett from Chatham-Kent
DISPOSITION: Carried
RES. N0.36 Moved by Leatham
Seconded by Ken Corlett
RESOLVED that the Court of Revision for the Crandall Drain be
hereby convened
DISPOSITION: Carried
RES. NO.37 Moved by Ken Corlett
Seconded by Leatham
RESOLVED that the assessment on the Crandall Drain be
confirmed as per the Engineer's Report
DISPOSITION: Carried
RES. NO.38 Moved by Leatham
Seconded by Ken Corlett
RESOLVED that there being no further business, the Court of
Revision on the Crandall Drain be adjourned.
DISPOSITION: Carried
February 14/2013.....Page 12 of 12
SUBJECT: CONFIRMATION BY-LAW
RES. NO.39 Moved by Aldred
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-Law
to confirm the proceedings of the meeting held on February 14'h,
2013 and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO.40 Moved by Bodnar
Seconded by Aldred
RESOLVED that a By-law to confirm the proceedings of the
meeting held on Februarys 4'", 2013 be now read a third time and
finally passed, signed, sealed and numbered By-law Number 2013-
15—Confirming By-law February 14 2013
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO.41 Moved by Miller
Seconded by Leatham
RESOLVED that this Regular Meeting of Council shall adjourn at
3:13 p.m. to meet again on February 28, 2013
DISPOSITION: Carried
These minutes were adopted on the 14th day of March, 2013.
Mayor Deputy Clerk
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
PUBLIC MEETING
WEST ELGIN COUNCIL CHAMBERS
FEBRUARY 28, 2093
MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar
Councillors: Norm Miller, Dug Aldred, Richard Leatham
STAFF PRESENT: Scott Gawley Administrator/Treasurer/Deputy Clerk
ALSO IN ATTENDANCE Ted Halwa Planning Consultant
SUBJECT: REZONING—PART LOT 99, CONCESSION 3
(DIEKER)
Also in attendance: Hans &Ans Dieker, Tom McLarty
The Mayor called the meeting to order at 9:30 a.m.. The Deputy Clerk informed those
present that notice of this meeting had been given under Section 34(12) of the Planning
Act first class mail to all assessed owners within 150 metres of the subject property as
well as provincial agencies and ministries as prescribed by regulation. Correspondence
was received from the Lower Thames Valley Conservation Authority which indicated no
objection.
The proposed amendment would change the zoning of lands lying on the north side of
Argyle Line east of Colley Road from the Agricultural (Al)Zone to the Special
Agricultural (A2)Zone and to a 'site-specific'Agricultural (A1-#)Zone. The amendment
would also fulfill a condition imposed by the County of Elgin Land Division Committee in
granting Application for Consent E97/12 to dispose the surplus farm dwelling situated on
the lands.
The lands proposed to be rezoned Special Agricultural (A2) comprise an area of 8,200
square metres (2.0 acres), a frontage of 142 metres (466 ft) and a depth of 115 metres
(377 ft).The parcel is occupied by a single unit dwelling (erected circa 1941). No
change in use is proposed. The lot would satisfy the minimum lot area, maximum lot
area and minimum lot frontage requirements (4,000 sq. m, 1.0 ha and 50 m
respectively) of the A2 zone. All other requirements are capable of being satisfied.
Permitted uses of the A2 zone include a single unit detached dwelling, bed and
breakfast establishment, home occupation and an agricultural use.
The lands proposed to be rezoned 'site-specific' Agricultural (A14) comprise an area of
39.7 hectares (98 acres) and a frontage of 438 metres (1,437 ft). The parcel is occupied
by a storage barn and has been cleared for agricultural purposes with the exception of a
woodlot in the northeast corner of the parcel. No change in use is proposed. The lot
would satisfy the minimum lot area and lot frontage requirements (19 ha and 150 m
respectively) of the Al zone. The 'site-specific' (i.e. Al-#) zoning would prohibit a
..4 1
February 28113...Pg 2 of 2
dwelling on the lands as stipulated by the PPS and the Municipality of West Elgin
Official Plan.
The subject lands are designated 'Agricultural' in the Municipality of West Elgin Official
Plan.
SUBJECT: ADJOURNMENT
RES. NO. 1 Moved by Aldred
Seconded by Bodnar
RESOLVED that the public meeting concerning a proposed Zoning By-law
Amendment for lands located at part of Lot 19, Concession 3 (Dieker) be
adjourned.
DISPOSITION: Carried
These minutes were adopted on this W day of March, 2013.
MAYOR DEPUTY CLERK
- J
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
PUBLIC MEETING
WEST ELGIN COUNCIL CHAMBERS
FEBRUARY 28, 2013
MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar
Councillors: Norm Miller, Dug Aldred, Richard Leatham
STAFF PRESENT: Scott Gawley AdministratorlTreasurer/Deputy Clerk
ALSO IN ATTENDANCE Ted Halwa Planning Consultant
SUBJECT: REZONING—PART LOT 19, CONCESSION 4
(SOOS)
Also in attendance: Hans &Ans Dieker, Tom McLarty
The Mayor called the meeting to order at 9:30 a.m.. The Deputy Clerk informed those
present that notice of this meeting had been given under Section 34(12) of the Planning
Act first class mail to all assessed owners within 150 metres of the subject property as
well as provincial agencies and ministries as prescribed by regulation. Correspondence
was received from the Lower Thames Valley Conservation Authority which indicated no
objection.
The proposed amendment would change the zoning of the lands lying on the north side
of Downie Line west of Graham Road from the Agricultural (A1)Zone to the Special
Agricultural (A2)Zone and to a 'site-specific'Agricultural (A1-#)Zone. The amendment
would also fulfill a condition imposed by the County of Elgin Land Division Committee in
granting Application for Consent E94/12 to dispose the surplus farm dwelling situated on
the lands.
The lands proposed to be rezoned Special Agricultural (A2)comprise an area of 7,894
square metres (2.0 acres), a frontage of 76.2 metres(250 ft) and a depth of 103.6
metres(340 ft). The parcel is occupied by a single unit dwelling (erected circa 1900),
detached garage and a barn/shed. No change in use is proposed. The lot would satisfy
the minimum lot area, maximum lot area and minimum lot frontage requirements (4,000
sq. m, 1.0 ha and 50 m respectively) of the A2 zone. All other requirements are capable
of being satisfied. Permitted uses of the A2 zone include a single unit detached dwelling,
bed and breakfast establishment, home occupation and an agricultural use.
The lands proposed to be rezoned 'site-specific'Agricultural (A1-#) comprise an area of
39.7 hectares (98 acres) and a frontage of 220 metres (722 ft). The parcel is without
buildings or structures and has been cleared for agricultural purposes. No change in use
is proposed. The lot would satisfy the minimum lot area and lot frontage requirements
(19 ha and 150 m respectively) of the Al zone. The'site-specific' (i.e. A1-#)zoning
A4
February 28113...Pg 2 of 2
would prohibit a dwelling on the lands as stipulated by the PPS and the Municipality of
West Elgin Official Plan.
The subject lands are designated 'Agricultural' in the Municipality of West Elgin Official
Plan,
SUBJECT: ADJOURNMENT
RES. NO. 1 Moved by Aldred
Seconded by Bodnar
RESOLVED that the public meeting concerning a proposed Zoning By-law
Amendment for lands located at part of Lot 19, Concession 4 (Sons) be
adjourned.
DISPOSITION: Carried
These minutes were adopted on this 14h day of March, 2013.
MAYOR DEPUTY CLERK
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
PUBLIC MEETING
WEST ELGIN COUNCIL CHAMBERS
FEBRUARY 28, 2013
MEMBERS PRESENT: Mayor Bernie Wiehle
Deputy Mayor Mary Bodnar
Councillors: Norm Miller, Dug Aldred, Richard Leatham
STAFF PRESENT: Scott Gawiey Administrator/Treasurer/Deputy Clerk
ALSO IN ATTENDANCE Ted Halwa Planning Consultant
SUBJECT: REZONING— PART LOT 9, CONCESSION 3
(HARVESTERS BAPTIST CHURCH)
Also in attendance: Michael Holmes
The Mayor called the meeting to order at 9:30 a.m.. The Deputy Clerk informed those
present that notice of this meeting had been given under Section 34(12) of the Planning
Act first class mail to all assessed owners within 150 metres of the subject property as
well as provincial agencies and ministries as prescribed by regulation. Correspondence
was received from the Lower Thames Valley Conservation Authority which indicated no
objection and from Ann Arquette with extreme concern of the proposed Camp.
The proposed amendment would change the zoning of lands situated on the south side
of Johnston Line east of Furnival Road (County Road No. 103), being part of Lot 9,
Concession III, from the Institutional (1)Zone to a 'site-specific' Institutional (14) Zone.
The lands proposed to be zoned have an area of 41 hectares (101 acres), a flankage on
Johnston Line of approximately 610 metres (2,000 ft) and a frontage on Furnival Road
of approximately 549 metres (1,800 ft). The parcel is occupied by a church, lodge, three
private residences, shower house, tack building, two cottages, maintenance shop and
storage. The owner, Harvesters Baptist Church, is seeking permission to continue using
the lands as a church camp which has been in operation since 2001 when it acquired
the lands. Prior to that time the lands had been the site of various institutional uses
dating back to the 1960's, and included a camp for troubled youth (Twin Valley).
Under the existing Institutional (1) zoning which applies, permitted uses include a church,
club, community centre, private or public school and a public park.A church camp is not
permitted in the Institutional (1) Zone. The proposed `site-specific' Institutional (14)Zone
would permit a 'church camp' as an additional permitted use. Consideration may be
given to restricting the number of cabins and their size, consistent with the manner in
which similar facilities have been zoned. Application of the holding (H)symbol would
ensure that premature development does not take place unless and until a site plan
agreement has been executed between the owner and the Municipality.
February 28113. .Pg 2 of 2
The subject lands are designated 'Agricultural' in the Municipality of West Elgin Official
Plan. Existing uses which do not otherwise satisfy the policies of the Plan may be zoned
as conforming uses in accordance with Section 10.5.2 of the Plan.
Mr. Holmes gave a powerpoint presentation showing the layout of the property.
SUBJECT: ADJOURNMENT
RES. NO. 1 Moved by Miller
Seconded by Leatham
RESOLVED that the public meeting concerning a proposed Zoning By-law
Amendment for lands located at part of Lot 9, Concession 3 (Harvesters
Baptist) be adjourned.
DISPOSITION: Carried
These minutes were adopted on this 14;'day of March, 2013.
MAYOR DEPUTY CLERK
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
February 28, 2013
MEMBERS PRESENT: Mayor Bernie Wiehle
Deputy Mayor Mary Bodnar
Councillors: Norm Miller, Dug Aldred, Richard Leatham
STAFF PRESENT: Scott Gawley Administrator/Treasurer
ALSO IN ATTENDANCE Ted Halwa Planning Consultant
DECLARATION OF PECUNIARY INTEREST:
None
SUBJECT: ADOPTION OF AGENDA
RES, NO. 1 Moved by Bodnar
Seconded by Aldred
• RESOLVED that the Council of the Municipality of West Elgin
approves the agenda for February 24, 2013 as printed
DISPOSITION: Carried
Council recessed to hold a public meeting relating to a zoning amendment applications
and resumed their meeting thereafter.
SUBJECT: ZONING BY-LAW AMENDMENT—LOT 9, CONCESSION 3
(Harvesters Baptist Church)
RES. NO. 2 Moved by Miller
Seconded by Leatham
RESOLVED that the report from Monteith/Brown re: Amendment to
Zoning By-law—22663 Johnston Line (Harvesters Baptist Church) be
received.
DISPOSITION: Carried
SUBJECT: ZONING BY-LAW AMENDMENT—LOT 19, CONCESSION 3
(Dieker)
RES. NO. 3 Moved by Miller
Seconded by Leatham
RESOLVED that the report from Monteith/Brown re: Amendment to
Zoning By-law—24618 Argyle Line(Dieker) be received.
DISPOSITION: Carried
February 28113 ... Pg 2 of 6
SUBJECT: ZONING BY-LAW AMENDMENT—LOT 19, CONCESSION 4
(Sons)
RES. NO. 4 Moved by Bodnar
Seconded by Leatham
RESOLVED that the report from Monteith/Brown re: Amendment to
Zoning By-law—24746 Downie Line (Soos) be received.
DISPOSITION: Carried
SUBJECT: PROPOSED SEVERANCE— LOT 16& 17, CONCESSION 12(McKIIIop)
Also in attendance: Beth McLellan
RES. NO.5 Moved by Aldred
Seconded by Bodnar
RESOLVED that the report from Monteith-Brown re: Proposed Severance
—Lot 16 & 17 , Concession 12 (McKillop) be received.
DISPOSITION: Carried
SUBJECT: PROPOSED SEVERANCE—LOT 9, CONCESSIONS (211878 Ontario
Inc.)
Also in Attendance: 2 Representatives of the owner
RES. NO.6 Moved by Leatham
Seconded by Miller
RESOLVED that the report from Monteith-Brown re: Proposed Severance
—Lot 9, Concession 5 (211878 Ontario Inc.) be received.
DISPOSITION: Carried
SUBJECT: PROPOSED SEVERANCE—LOT 1, CONCESSION 10 (Sather)
RES. NO.7 Moved by Bodnar
Seconded by Miller
RESOLVED that the report from Monteith-Brown re: Proposed Severance
—Lot 1, Concession 10 (Sacher) be received.
DISPOSITION: Carried
SUBJECT: PROPOSED SEVERANCE—LOT B, CONCESSION 11 (Sacher)
The report from Monteith-Brown re: Proposed Severance—Lot 1,
Concession 10 (Sacher) be tabled for more information on the location of
the well.
DISPOSITION: Carried
SUBJECT: 2013 BUDGET SCHEDULE
RES. NO. 8 Moved by Leatham
Seconded by Miller
RESOLVED that the report from the Administrator/Treasurer re; Budget
Schedule.
AND that the revised schedule be adopted.
DISPOSITION: Carried
February 28113 ... Pg 3 of 6
SUBJECT: PRESENTATION BY SEASIDE DEVELOPMENTS
Ron Koudys presented a request from Kirkness Consulting Inc, for the Re-
Activation of Application by Seaside Inc. for closure and conveyance of
portions of the road allowance known as Havens Lake Road in Port
Glasgow.
SUBJECT : REQUEST FOR COMMENTS ON DRAFT PLANS OF SUBDIVISION,
CONDOMINUM and APPLICATION for an AMENDMENT to the
ZONING BY-LAW for LOT 6.
RES. NO. 9 Moved by Leatham
Seconded by Miller
RESOLVED that Council authorize Gary Blazak to do a review of the Draft
Plan of Subdivision by Seaside Inc.
AND that a report be prepared for the March 28, 2013 Council Meeting
DISPOSITION: Carried
SUBJECT: HOUSEHOLD HAZARDOUS WASTE DAY
RES. NO. 10 Moved by Aldred
Seconded by Bodnar
RESOLVED that Council supports the scheduling of the household
hazardous waste day to August 17, 2013.
DISPOSITION: Carried
SUBJECT: PORT GLASGOW TRAILER PARK REPAIR AND ENHANCEMENT
RES. NO 11 Moved by Leatham
Seconded by Miller
RESOLVED that the report from the Administrator/Treasurer re: Port
Glasgow Trailer Park Phase 1 —Repair& Enhancement be received.
AND that the quote from All-Seasons Excavating for the enhancement to
Phase 1, along with the repairs to the existing bed be accepted.
AND that holdback arrangement be negotiated with All-Seasons
Excavating,
DISPOSITION: Carried
SUBJECT: 2013 PORT GLASGOW TRAILER PARK BUDGET
Attendance: 41 Users of the Trailer Park
RES. NO 12 Moved by Miller
Seconded by Bodnar
RESOLVED that the report from Administrator/Treasurer re: 2013 Port
Glasgow Trailer Park Budget be received'
AND the 2013 Budget be Adopted.
AND that staff meet with Swains to review the Operating Agreement and
report back to Council.
DISPOSITION: Carried
February 28113 ... Pg 4 of 6
SUBJECT: ACCOUNTS
RES. NO 13 Moved by Leatham
Seconded by Miller
RESOLVED That the Mayor and Administrator/Treasurer are hereby
authorized to sign Payment Voucher#2A amounting to $484,562.99 in
settlement of General, Road, Water and Arena Accounts (including
cheques#13744-13816)
DISPOSITION: Carried
SUBJECT: CORRESPONDENCE
RES.NO 14 Moved by Leatham
Seconded by Miller
RESOLVED that the correspondence be dealt with as per the instruction
of Council as Noted.
DISPOSITION: Carried
SUBJECT: SURPLUS RAILWAY LANDS—DELGATION: Bill Preiksaitis
RES. NO 15 Moved by Leatham
Seconded by Bodnar
RESOLVED THAT Council accept to purchase the former Railroad Land
from Thompson's Limited for$1.
DISPOSITION: Carried
SUBJECT: NOTICE OF MOTION
1. Councillor Aldred requested that Council discuss the procedure of
recorded votes.
2. Mayor Wiehle requested a report on the procedures and processes on
Wind Turbines&what other issues need to be looked at.
SUBJECT: BY-LAW NO. 2013-17—ZONING AMENDMENT—DIEKER
RES NO. 16 Moved by Miller
Seconded by Leatham
RESOLVED that the mover be granted leave to introduce a By-law to
amend Township of Aldborough Zoning By-law No. 90-50, to change the
zoning of lands in Part of Lot 19, Concession 3, from the Agricultural (Al)
Zone to the Special Agricultural (A2)Zone and to the 'site-specific'
Agricultural (A1-91) Zone, and that this shall be the first and second
reading and provisional adoption thereof.
DISPOSITION: Carried
RES NO. 17 Moved by Aldred
Seconded by Bodnar
RESOLVED that a by-law to amend The Township of Aldborough Zoning
By-law No. 90-50 to change the zoning of lands in Part of Lot 19,
Concession 3, from the Agricultural (Al)Zone to Special Agricultural (A2)
Zone and to the'site-specific'Agricultural (A1-91)Zone, shall now be read
a third time and finally passed, signed, sealed and numbered By-law
Number 2013-17—Zone Amendment — Dieker.
DISPOSITION: Carried
February 28113 ... Pg 5 of 8
SUBJECT: BY-LAW NO. 2013-18—ZONING AMENDMENT—SOOS
RES. NO. 18 Moved by Leatham
Seconded by Aldred
RESOLVED that the mover be granted leave to introduce a By-law to
amend Township of Aldborough Zoning By-law No. 90-50, to change the
zoning of lands in Part of Lot 19, Concession 4, from the Agricultural (Al)
Zone to the Special Agricultural (A2)Zone and to the'site-specific'
Agricultural (A1-90)Zone, and that this shall be the first and second
reading and provisional adoption thereof.
DISPOSITION: Carried
RES.NO. 19 Moved by Miller
Seconded by Aldred
RESOLVED that a by-law to amend The Township of Aldborough Zoning
By-law No. 90-50 to change the zoning of lands in Part of Lot 19,
Concession 4, from the Agricultural (Al)Zone to Special Agricultural (A2)
Zone and to the 'site-specific'Agricultural (A1-90)Zone, shall now be read
a third time and finally passed, signed, sealed and numbered By-law
Number 2013-18—Zone Amendment —Soos.
DISPOSITION Carried
SUBJECT: BY-LAW NO, 2013-19 AUTHORIZE AGREEMENT FOR ASSET
MANAGEMENT PROGRAM
RES. NO 20 Moved by Aldred
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-Law to
authorize the execution of an agreement between the Municipality of West
Elgin and Her Majesty in Right of Ontario, as represented by the Minister
of Agriculture, Food & Rural Affairs and this shall be the first and second
reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO 21 Moved by Miller
Seconded by Leatham
RESOLVED that a By-law to authorize the execution of an agreement
between the Municipality of West Elgin and Her Majesty in Right of
Ontario, as represented by the Minister of Agriculture, Food & Rural Affairs
be now read a third time and finally passed, signed, sealed and numbered
By-law Number 2013-19—Agreement -Asset Management.
DISPOSITION: Carried
SUBJECT: CLOSED SESSION
RES. NO 22 Moved by Leatham
Seconded by Miller
RESOLVED that the Council of the Municipality of West Elgin adjourn to a
closed session to discuss:
• Personal matters about an identifiable individual (M.A. s.239(2)(c)
Proposed or pending acquisition or disposition of land(M.A.
s.239(2)(c)
• Litigation or potential litigation (M.A. s.239(2)(e)
+ Receiving of advice that is subject to solicitor-client privilege (M.A.
s.239(2)(f)
DISPOSITION: Carried
February 28113 ... Pg 6 of 6
RES. NO. 23 Moved by Leatham
Seconded by Aldred
RESOLVED that the Council of the Municipality of West Elgin do now rise
and report.
DISPOSITION: Carried
The Mayor reported that direction was given to our solicitor.
SUBJECT: CONFIRMATION BY-LAW
RES. NO.24 Moved by Bodnar
Seconded by Miller
RESOLVED that the mover be granted leave to introduce a By-Law to
confirm the proceedings of the meeting of Council held on February 281h,
2013 and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO. 25 Moved by Leatham
Seconded by Bodnar
RESOLVED that a By-law to confirm the proceedings of the meeting of
Council held on February 28'h, 2013 be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2013-20—
Confirming By-law February 28 2013
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 26 Moved by Bodnar
Seconded by Aldred
RESOLVED that this Regular Meeting of Council shall adjourn at 4:30 p.m.
to meet again on March 14t', 2013.
DISPOSITION: Carried
These minutes were adopted on the 14'h day of March, 2013.
MAYOR Deputy CLERK
The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: PAUL VAN VAERENBERGH C.R.S.I.
DATE: MARCH 14, 2013
SUBJECT: ROADS REPORT
RECOMMENDATION:
RECEIVE AND FILE
INTRODUCTION: Monthly report for February, 2013
BACKGROUND:
1. Roadside brushing and dead tree removal on Grey line continued.
2. Roads dept. assisted with the installation of a new sump pit at the West
Lorne complex
3. Mild weather, light winds and a good snow covering allowed for the
burning of a large brush pile that had been accumulating at the Scott pit
for more then a few years.
4. The month began with a heavy amount of snow and strong winds and
ended with heavy wet snow and rains followed by cold temperatures
creating ice rinks everywhere!
5. Snow accumulation in the downtown areas of both villages was removed
on two occasions.
6. Workplace violence safety course was attended by all employees.
7. Attending the O.G.R.A. conference and the associated seminar on
changes too M.M.S. legislation will result in changes to the record keeping
of our road patrols as well as how they are carried out.
DISCUSSION: Future work will include the following
1. Scrapping of gravel roads
2. Pot hole repair on hardtop roads
3. Stay prepared for future winter events, there's one more coming!
Respectfully Submi ed, Reviewed by:
Paul Van Vaerenbergh colt Ga ey, C A.
Roads Superintendent Administrator reasurer
n F`
The Municipality ®f° West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: PAUL VAN VAERENBERGH C.R.S.I.
DATE: MARCH 14, 2013
SUBJECT: 2013 DUST SUPPRESANT TENDER
RECOMMENDATION:
THAT Council accepts the low quote for the 2013 Dust Suppressant tender
submitted by Den-Mar Brines.
INTRODUCTION: Quotes for the supply and haul of 2,500 cubic meters of dust
suppressants were received and opened on March 11 2013.
DISCUSSION: Three quotes were received at $ 126,150.00, 137,500.00 and
140,000.00.The quote of Den-Mar Brines is the low bid and is $14,900 higher
then last year, 2012 for the same 2,500 cubic meters.
Respectfully u mi ed, Reviewed by:
Paul Van Vaerenbergh C.R.S.I. Scott Gawley, C.
Roads Superintendent Administrator easurer
cry C) o 0
W o 0 0
X
a .., KC o 0
a E, Un o 0
W r� c �n
da "o o r-
Ea a N �w cm
W
O r+,
�,o o 0
�r o a
Ea o u-*
IH� Un Un Ln
H
U 0
H N
z
W� p °
PG a ° °
a
w w >4
N H a xQ
E ° H
a
A N � a �
Q o �
A4 �
o
a
a
w
E
The nicoalrty ®f° West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: PAUL VAN VAERENBERGH C.R.S.I.
DATE: MARCH 14, 2013
SUBJECT: 2013 GRAVEL TENDER
RECOMMENDATION:
THAT Council accepts the low quote for the 2013 gravel tender submitted by
Johnston Bros. Bothwell.
INTRODUCTION: Quotes for the supply and haul of 35,000 tonnes of"A" gravel
were received and opened on March 11 2013.
DISCUSSION: Two quotes were received at $ 417,550 and $432,950.
The quote of Johnston Bros. Bothwell is the low bid and is $16,100.00 higher
then last year 2012 for the same 35,000 tonnes. Johnston Bros. was also last
years low bidder.
Respectfu ly Su mi ed Reviewed by:
4�q- LIQ2 (I%,,—
Paul Van Vaerenbergh C.R.S.I. Scott Gawley, G.A.
Roads Superintendent Administrato /Treasurer
[I) p O
�Q Q Q
O O
® E-i S? Lr)
U)
m
as `r �r
co
H (Y) r-I
�w OD
�W
O
H a o LO
H
W
H
U
H
a Q
w a
m H z
,� P4 o
o m
N U
a HU)
a E-4
o
W z U
C� O
N m U
Z �
W �' a
C4
P4
2
P4
H
TO: COUNCIL OF THE MUNICIALITY OF WEST ELGIN
FROM: JEFF SLATERPARKS AND RECRREATION SUPERINTENDENT
DATE: MARCH 14 2013
SUBJECT; RECREATION MONTHLY REPORT
RECOMMENDATION:
Receive and file.
INTRODUCTION: Monthly report for the West Elgin Parks and Recreation Department.
BACKGROUND:
• The ice season is winding down and the ice should be out of the arena before the Easter
Weekend.
• The advertisements will out in the paper for our Summer Staff.
• The West Lorne Complex repair is nearing completion. The some drywall and the
painting still need to be finished. The new pump is working well and the basement has
dried up nicely. We have had the final air sampling done and once the repairs are
complete people can resume using the basement.
• Municipal staff completed the Bill 168 Training, Violence and Harassment in the
Workplace. There is still some work that needs to be done regarding our Violence and
Harassment Policy, more information will be available soon.
• The West Elgin Recreation Committee is still interested in hosting a Fun Run in May. A
report and request is fourth coming.
• The West Lorne Optimist Club is proposing to build a pavilion in Miller Park either in late
2013 or early 2014.
Respectfully Submitted, Reviewed By:
Jeff Slater S ott Gawley, C.G.A.
Parks and Recreation Superintendent Administrator/Treasurer
TO: COUNCIL OF THE MUNICIPALITY OF WESTELGIN
FROM: WEST ELGIN RECREATION SUPERINTENDENT JEFF SLATER
DATE; MARCH 14 2013
SUBJECT: WEST ELGIN FUN RUN FOR CHARITY
RECOMENDATION;
THAT COUNCIL AUTHORIZE THE WEST ELGIN FUN RUN FOR CHARITY TO PROCED AS INDICATED,
AND THAT THE ONTARIO PROVINCIAL POLICE BE CONSULTED.
INTRODUCTION:
The West Elgin Recreation Committee is trying to organize a Fun Run for Charity for Sunday
May 19.The Run will start at 9 am. The goal of the Recreation Committee is to get West Elgin
Active, and raise some funds for the Children's Hospital of South Western Ontario.
The route for the run will be to start from the arena on Jessee Street, proceed north to Queens
Line, proceed west to Kerr Road, south to Marsh Line, east to Graham Road, then return to
Jesse Street just north of the arena.
At the same time the Recreation Committee will be hosting a Children's version of the same
run, however the route will be round the trail in Miller Park.
The Committee discussed at length the need to close roads for the run. Some members of the
committee participate regularly in these events and commented to the fact that very rarely the
roads are actually closed. There is a run that occurs from St.Thomas to Port Stanley along
Highway#3 and none of the roads are closed. Providing that adequate measures are in place
for the participants, contacting the OPP, adequate signage etc. similar to the ones used in other
municipalities, the closing of the roads should not be an issue that we cannot overcome.
Respectfully Submitted: Reviewed By:
Jeff Slater Scott Gawley C.G
West Elgin Parks and Recreation Superintendent Administrator/Treasurer
Cr-a�
�s
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: JEFF SLATER, RODNEY FIRE CHIEF
DATE: MARCH 14 2013
SUBJECT: PORTA COUNT FIT TESTING MACHINE
RECOMMENDATION:
That Council authorize the purchase and ongoing maintenance of the Porta Count Fit Testing
machine as indicated.
INTRODUCTION:
The purchase and ongoing maintenance of the Porta Count Fit testing Machine is included in
the 2013 Rodney Fire Department Budget. The Fit Testing Machine is used to prove and test
that a Fire Fighters SCBA mask, and N 95 mask fits and does not leak allowing contaminants to
be inhaled by the fire fighter, it is an NFPA requirement, as well as Health and safety Act
requirement, Guidance 21 notes. The testing will be done annually, and written reports kept on
file for each fire fighter.
The Fire Departments in Elgin County purchased a unit, sharing the cost equally among all of
the Fire Departments, and allocating testing time on an annual basis or as required. Rodney Fire
Departments share of the purchase is $ 2500.00. The annual maintenance costs will be minimal.
The annual cost of having a third party perform the fit tests is plus or minus $ 1000.00 per year,
depending on the number of fire fighters tested and we do not have the flexibility of testing
new recruits, nor the flexibility of having the unit for an entire month..
As the attached agreement indicates the cost of the purchase and ongoing maintenance will be
divided by 8, each department sharing equally in the cost of operation. The unit is to be housed
and insured by the City of St.Thomas Fire Department.
Respectfully Submitted; Reviewed By:
Jeff Slater Scott�Gawley�.GA.
Rodney Fire Chief Administrator/Treasurer
Attachments: Memorandum of Agreement for
Porta Count Fit testing Apparatus
Elgin County Fire Departments.
305 Wellington Street
St.Thomas, Ontario
N5R 2T2
Telephone: (519)631-0210
Fax: (519)631-0215
L##. 14 1
THE.CORPORA-HON OF THE CITY OF
ST THOMAS
Fmem Deparunent
MEMORANDUM OF AGREEMENT FOR
PORTA COUNT FIT TESTING APPARATUS
ELGIN COUNTY FIRE DEPARTMENTS
PURCHASED FEBRUARY 2013
PARTNERS IN PURCHASE: Aylmer Fire Department, Central Elgin
Fire Rescue, Dutton/Dunwich Fire Department, Malahide Fire Services,
St. Thomas Fire Department, Southwold Fire Department, West Elgin
Rodney Fire Department, West Elgin West Lorne Fire Department
It is agreed by all Partners named above that the purchase price and all
associated maintenance, annual calibration, repair, and insurance costs
for the Porta Count Fit Testing Apparatus will be borne equally between
the Partners, whereby each Partner will contribute 118 of any expense
including the deductible for insurance of in the event of total loss or
accidental damage.
The City of St. Thomas will be listed as the owner of the Apparatus for
the purposes of insurance., however it is clearly understood that the
Apparatus is under joint ownership of all Partners.
It is further agreed that each department will purchase any adapters
required to hook up their brand of SCBA as well as any adapters
required for the purposes of testing N95 type masks.
The Apparatus is to be housed with the St. Thomas Fire Department
Training Division at Station 2, 235 Burwell Rd. in St. Thomas. The St.
Thomas Training Officer shall arrange for the annual calibration and any
necessary repairs, and shall maintain a log of these operations.
Every Partner department shall have use of the FIT Testing Apparatus
for one calendar month each year in accordance with an agreed upon
schedule that shall be posted with the St. Thomas Fire Department
Training Division. A copy of the schedule shall be distributed to each
Partner. Each Partner shall return the Porta Count Apparatus to the St.
Thomas Fire Department on or before the last working day of their
month of use in order that the next Partner is able to pick up the
Apparatus on the first working day of their assigned testing month. On
any month that is not assigned to a Partner, any Partner shall be able to
sign the machine out for a specified period of days in order that any fire
fighters who were missed for testing can be tested. The Porta Count
Apparatus is to be returned to St. Thomas expeditiously to allow another
Partner the same courtesy.
PORTA-COUNT FIT TESTING APPARATUS SCHEDULE
Jan - July --
Feb — Central Elgin August —
March — Malahide September— Southwold
April - St. Thomas October -- Dutton
May - Aylmer November — Rodney
June - December—
This agreement signed on February 27, 2013 at Aylmer ON.
Aylmer Central Elgin
Dutton/Dunwich Malahide
St. Thomas Southwold
W/E Rodney WE West Lorne
r��rJib" �
iv :jam,
The Municipality ®f West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: LORNE MCLEOD, CHIEF BUILDING OFFICIAL
DATE: March 14, 2013
SUBJECT: BUILDING REPORT
RECOMMENDATION: RECEIVE AND FILE
INTRODUCTION: Monthly report for February
BACKGROUND:
No. of Permits Issued for Month of 2013 2012
SFD New/Additions 1
Units Demolitions 2
Storage New/Additions
Buildings Demolitions
Garages) New
Car Ports Demolitions
Farm New/Additions 1 2
Buildings Demolitions
Other New
Demolitions 1 1
Septic Permits
Estimated Value for Month of February $40,000.00 $282,000.00
Permit Revenue for Month of February $450.20 $1,487.58
112
No. of Permits issued for year to date 2033 2012
SFD New/Additions ; 2 1
Units Demolitions 2
Storage NewlAdditions
Buildings Demolitions
Garages/ New
Car Ports Demolitions
Farm New/Additions 1 3
Buildings Demolitions 2
Other New 2 2
Demolitions 1
Septic Permits
Estimated Value for Year February $430,000.00 $433,900.00
Permit Revenue for Year February $2,993.45 $2,231.18
DISCUSSION:
Inspections completed as requested and in accordance with Act.
Respectfully Submitted Reviewed by:
Lorne McLeod Scott Gawley, C.G.A.
Chief Building Official AdministratorlTreasurer
212
4
The Municipality ®o f West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: MIKE KALITA, WATER SUPERINTENDENT
DATE: MARCH 14, 2013
SUBJECT: MONTHLY REPORT
RECOMMENDATION:
RECEIVE AND FILE
INTRODUCTION: MONTHLY REPORT FOR JANUARY 2013
BACKGROUND:
1. All regulatory samples and chlorine checks were completed with no water
quality issues to report.
2. Water staff completed fire hydrant maintenance. It hasn't been done this
time of year before and a number were found frozen. They were thawed
and plugged to prevent any freezing in the future.
3. The bed enhancement at the Port Glasgow Trailer Park is going very well
and will be completed well ahead of the Park opening.
4. All work orders, locates, and other routine maintenance were completed
on time in an orderly fashion.
DISCUSSION:
1.Spring dead end flushing will be completed as soon as weather allows.
2.All meter and drain chambers will be pumped out and visually inspected.
Respectfully Submitted, Reviewed by:
Mike Kalita,Water Superintendent Cott Cawley, .G.A.
Administrator/Treasurer
�{ OF
�N,
U z Jnl
logs.
The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Scott Gawley, Administrator[Treasurer
DATE: March 14, 2013
SUBJECT: Annual Waste Water Monitoring Report — Yacht Club
RECOMMENDATION:
That the 2012 Annual Waste Water Monitoring Report for the Municipality of
West Elgin and Port Glasgow Yacht Club be received.
INTRODUCTION:
A requirement to be compliant with our Certificate Approval Number 9102-
5YMLLK is report to be completed annually.
DISCUSSION:
David Wemyss of Mysson Consultants Inc. has completed 2012 Annual and
completed maintenance throughout the year as highlighted on the 2"d page of
the body of the report.
Respectfully Submitted,
Scott Ga ley Mike Kalita
Administrator/Tre surer Water Superintendent
Annual Performance Report
Sewage Works
2012
The Corporation of the Municipality of West Elgin
p Y g
Port Glasgow Yacht Club
22413 Hoskins Line, Box 490
Rodney, Ontario
Prepared by:
Mysson Consultants Inc.
lb Silver Lake Lane
PO Box 524
Port Carling, Ontario
POB 1 JO
January 2013
MYSSON CONSULTANTS INC.
BCIN 40847
16 Silver Lake Lane
PO Box 524
Port Carling, Ontario
POB 1JO
30 Janua ry 2013
The Municipality of West Elgin
22413 Hoskins Line
Box 490
Rodney, Ontario
NOL 2C0
Att: Mr. Mike Kalita
Dear Mr. Kalita;
Mysson Consultants Inc. is pleased to submit our annual report for the Corporation of the
Municipality of West Elgin and the Port Glasgow Yacht Club. This report is the result of
the Onsite Sewage Disposal Inspection Report prepared by Mr. Mark Smith of the
Ministry of the Environment dated 2010103116.
If you have any questions concerning our report, please call us.
Sincerely;
MYSSON-CONSULTANTS INC.
! Wern s BCIN 2524
President
TABLE OF CONTENT'S
INTRODUCTION ........................................................................... I
MONITORING PROCEDURES........................... .. I
SYSTEM PERFORMANCE, CONCLUSIONS AND RECOMMENDATIONS ....2, 3
CERTIFICATE OF APPROVAL/PROVINCIAL ORDER ...............APPENDIX A
LABORATORY RESULTS..
................... APPENDIX B
�I
'f
�I
I'
ANNUAL WASTE WATER MONITORING REPORT
2012
The Municipality of West Elgin and
Port Glasgow Yacht Club
INTRODUCTION:
This report is part of the requirements to be compliant with your Certificate of
Approval Number 9102-5YMLLK.
The sewage treatment facility at the Port Glasgow Yacht Club is composed of a
grease trap and septic tank at the Club House and a septic tank/pump station at a
public washroom building. The effluent from the tanks is pumped to a treatment
facility north of the driveway and behind the public washroom building. After
treatment the effluent flows by gravity to a leaching area immediately west of the
treatment facility.
These septic tanks provide the initial anaerobic treatment of the sewage. The lift
station/ 13,500 septic tank pumps the effluent into 12.6mx 8.3m sand filter. The
sand filter reduces the nitrates in the effluent which then migrates through
ultraviolet treatment before discharge to the leaching area.
In addition to the design flows it was noted that pump out for yachts has been
provided and this waste water is introduced to the system at the septic tank behind
the clubhouse/restaurant.
MONITORING PROCEDURES:
There are three (3) test wells just south of the leaching bed and mantel. Three
additional test wells were developed within the prepared mantel in April 2010.
Monitoring results are included with this report.
Samples were obtained on July I Vh, August 8th, and October 2°d,
In accordance with certificate of approval (Part 5. section (2)) the monitoring and
sampling will test the raw sewage in both septic tanks; the final effluent after passing
through the Sand Filter and the Ultra violet treatment; and the ground water taken from
the test wells down gradient from the treatment facility as well as from the sampling
wells within the prepared mantel. As noted in the maintenance chart below and as shown
in the summary of lab results only one sample of ground water was obtained because no
ground water was found in the test wells during the other sampling periods.
The results from the laboratories are included in this report in appendix C.
Flow data was not downloaded from the panel as the program would not accept USB
serial port connections. Further panel improvements will be necessary this coming year.
MAINTENANCE:
Date Item Notes
April 15
Cleaned filter and pump at the main pumping Work undertaken by Mysson Consultants Inc.
station.
Cleaned filter and pump at the sand filter.
Re-wired the floats at the sand filter pumping
station.
Dismantled and cleaned the distribution valve.
Flushed all laterals in the sand filter.
July 11
Weed the sand nitrex filter. Work undertaken by Mysson Consultants Inc.
Provided enzymes to main tank.
Took samples of raw sewage for testing
Took samples of final effluent for testing.
Inspected ground water testing tubes outside the
leaching area.
Inspected ground water testing tubes within the
leaching area.
July 19
Took samples of raw sewage for testing. Mysson Consultants Inc. with the assistance of
Took samples of final effluent for testing. the Municipality of West Elgin employee.
Inspected ground water testing ports outside the
leaching area and within the leaching area.
August 8
Took samples of raw sewage for testing. Work undertaken by Mysson Consultants Inc.
Took samples of final effluent for testing.
Inspected ground water testing ports outside the
leaching area and within the leaching area.
Weed the sand filter.
Cleaned all pumps and effluent filters
October 2
Cleaned all pumps and disconnected for the winter. Samples from the test wells adjacent to the
Took samples of raw sewage. driveway and within the mantel could not be
Inspected final effluent chamber. obtained because the wells were dry
Inspected ground water testing ports.
CONCLUSIONS AND RECOMMENDATIONS:
Minor repairs and maintenance were performed throughout the year and the system
remains operational. Some of the results of the waste water analysis are favorable while
others seem to indicate that the system is not working at 100 percent.
The one BOD 5 result of the final effluent is just above the objective, the other meets the
objective of less than the specified l Omg/l. The final BOD 5 result to be taken in October
could not be obtained due to lack of flow. The same holds true for the results of the Total
Suspended Solids.
The Total Ammonia N results for all the treated effluent is well within the objective. We
were expecting the nitrate and nitrite values to be around 10 mg/1 in the final treated
effluent. The high figures would seem to indicate that not enough oxygen was being
introduced to the effluent through the sand filter.
The aggregate within the sand filter may be clogged not allowing the free movement of
effluent and oxygen. Another possibility is a malfunctioning distribution valve and
related components. Continued maintenance may reduce these values.
We were unable to obtain ound water samples this season because the test w
�' p ells were
dry. We will continue to monitor the test wells in 2013.
If there are any questions regarding this report please feel free to contact us.
Prepared by:
ON�ONSULT rS INC.
��l
avI em CIN 25245
17
L -4c.
S�OF'
F9 3
U i A M1i
i
The Municipality of West Elfin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Scott Gawley, Administrator/Treasurer
DATE: March 14, 2013
SUBJECT: Annual Waste Water Monitoring Report — Port Glasgow Trailer
Park
RECOMMENDATION:
That the 2012 Annual Waste Water Monitoring Report for the Port Glasgow
Trailer Park be received.
INTRODUCTION:
A requirement to be compliant with our Certificate Approval Number 7034-
89CKAX a report is to be completed annually.
DISCUSSION:
David Wemyss of Mysson Consultants Inc. has completed 2012 Annual and
provided the current status of Port Glasgow Trailer Park waste water system.
The report highlights and the action plan to have the system functioning properly.
Respectfully Submitted,
t
Scott awley Mike Kalita
Administrator/Treasurer Water Superintendent
Annual Performance Report
Sewage Works at Port Glasgow Trailer Park
2012
The h Corporation of
p the Municipality of Nest EIgin
22413 Hoskins Line, Box 490
Rodney, Ontario
Prepared by:
Mysson Consultants Inc.
16 Silver Lake Lane
�- PO Box 524
Port Carling, Ontario
POB 1JO
FEBRUARY 2013
MYSSON CONSULTANTS INC.
BCN 40897
16 Silver Lake Lane
PO Box 524
Port Carling, Ontario
POB I JO
01 February 2013
The Municipality of West Elgin
22413 Hoskins Line
Box 490
Rodney, Ontario
NOL 2C0
Att: Mr. Mike Kalita
Dear Mr. Kalita;
Mysson Consultants Inc. is pleased to submit our report for the Corporation of the
Municipality of West Elgin and the Port Glasgow Trailer Park. This report, as explained
by Mr. John McGlynn of the Ministry of the Environment, is condition 8 (2)(a)(b)(c) of
the Certificate of Approval 7034-89CKAX.
The waste water system has not functioned properly since the construction was
completed. The municipality arranged for pumping of the septic tanks and for
subsequent treatment off site to protect the environment.
We will attempt, through this report, to explain steps taken to correct the problems
related to the construction and to site conditions that were not apparent until after the
waste water system was hooked up to the sanitary sewers,
If you have any questions concerning our report,please call us.
Sincerely;
MYSSON CONSULTAN INC.
David Wemyss Cnv 25245
President
r
r
r
r
TABLE OF CONTENTS
r
INTRODUCTION ........................................................................... I
MONITORING ..................................................................... I
SYSTEM PERFORMANCE .................................................................2
OBSERVATIONS ,CONCLUSIONS AND RECOMMENDATIONS....................3
CERTIFICATE OF APPROVAL/PROVINCIAL ORDER ...............APPENDIX A
ANNUAL WASTE WATER MONITORING REPORT
2012
The Municipality of West Elgin and
Port Glasgow Trailer Park
INTRODUCTION:
The sewage treatment facility at the Old Boys Trailer Park is composed of a pump
chamber, two septic tanks, four Waterloo Biofilters® and a contact area(leaching
area). The effluent is collected from a group of trailers north of the treatment
facility and transported through a new sanitary sewer constructed in the spring
and summer of 2012. Sewage is also collected from a group of trailers south of
the treatment facility and transported via the old sanitary sewer system.
The septic tanks separate the solid waste from the liquid. The effluent then moves
p p q
into a pumping chamber. There are two pumps in the chamber which pump the
effluent into the four Waterloo Biofilters® for treatment.
The final stage of the treatment takes place in the leaching area.
MONITORING AND RECORDING:
As mentioned in the covering Ietter the system has not functioned properly since the
construction was completed. There are several reasons for this:
i. Ground water infiltration in the sanitary sewers.
2. Improper installation of the Waterloo Biofilters®
3. The topsoil was placed too deep and has high clay content.*
4. The geotextile was not as specified by the manufacturer.
5. The granular material was not as specified*, or placed per manufacturers details.
6. The sand does not appear to be as specified.*
NOTE: *Samples of all aggregates were taken to the lab for analysis. The aggregates
placed on the site do not meet the specifications.
MAINTENANCE: (as stated in 2012 annual report)
No regular maintenance has been undertaken. A maintenance agreement has not been
signed with an authorized maintenance provider because the ongoing construction
problems negate maintenance where repair is required. For example:
I. The regular maintenance of pumps and filters was not necessary due to the
removal of waste from the Trailer Park to be treated off site.
2. Pump flows downloaded from the control panel would not reflect actual sewage
flows due to high infiltration.
3. The Waterloo Biofilters® were not inspected because flow was not being directed
to them.
4. Treated effluent could not be collected for analysis due to infiltration and flooding
of the testing chambers. Any results from the test would not reflect actual
treatment objectives.
5. Effluent was shipped of site for treatment and therefore was not subject to the
objectives listed in Condition 6.
ACTION PLAN: (as stated in 2012 annual report)
A meeting was held at the municipal offices on November 17, 2012. Those in
attendance were Scott Gawley, of the Municipality of West Elgin, Art Bos P.Eng, the
engineer of record on this project and David Wemyss of Mysson Consultants Inc.
After some discussion a conference call ensued with the contractor, All Seasons
Contracting. It was agreed that:
1. Art Bos P.Eng would provide a slightly modified plan and cost estimate to
the municipality.
2. All Seasons agreed to review same and provide a detailed quotation.
3. Samples of all aggregates would be taken for analysis.
4. Provide plans and budget to council. (Accepted by council on November 22,
2012.)
5. Provide plans to All Seasons for review and quotation.
6. Review quotation and proceed to re-construction. (Note that retendering the
project is another option.)
PROGRESS TO DATE:
1. The modified plan and budget figure were provided to the municipality by
Art Bos P.Eng.
2. A quotation has been received from All Seasons Construction.
3. Samples of the aggregates that were placed on site were taken to the lab
for analysis.
4. Presently the quotations received are under review.
5. New sewers were installed to stop the infiltration of ground water into the
waste water system.
' + OBSERVATIONS:
1. Resent (January 30,2013) site observations indicate that there is still ground water
infiltration to the waste water treatment facility.
2. The aggregates used in the leaching area do not meet the specifications.
CONCLUSIONS :
1. The system, as constructed, does not reflect the design as stated in the Proposed
Works for Service Area 1 as described in Certificate of Approval 7034-89CKAX.
2. The monitoring has not been conducted as per Condition 5. (2).
3. The system has failed to meet the effluent objectives as stated in Condition 6.
4. New sanitary sewers were installed servicing the trailers to the north of the
treatment facility.
5. The infiltration that is still occurring may be from the existing sewers on the lake
side of the treatment plant, or possibly due to pour construction joints at the inlets
and outlets of the septic tanks and pump chambers.
RECOMMENDATIONS:
Further investigation into the infiltration problem is required. The results of the
investigation will determine the action to be taken.
The municipality will continue to treat the effluent off site until the waste water treatment
system is constructed as specified and designed and the infiltration problem is resolved.
The Action Plan is proceeding and corrective measures will soon be in place.
When the reconstruction completed, the Municipality of West Elgin will be in a position
to fulfill its obligations as stated in Certificate of Approval 7034-89CKAX.
If there are any questions regarding this report please feel free to contact us.
Pre
O
YSSON C S LTAN TNC.
emyss 25245
r ,a W
_a y •
v ti m
4
ANNUAL SUMMARY REPORT
FOR THE
WEST ELGIN DISTRIBUTION SYSTEM
2012
Prepared for members of Municipality of West Elgin
Council
By: Mike Kalita, Water Superintendent
March 6, 2013
Table ®f Contents
Section Contents Page
Number lumber
1 Overview i
2 Compliance with Regulations I
Schedule 22-2 (2)(a) List the requirements of the act, the
regulations, the systems approval, drinking water works
permit, municipal drinking water licence, and any orders
applicable to the system that were not met at any time during
the period covered by the report.
3 Corrective Actions 2
Schedule 22-2 (2)(b) For each requirement referred to in
section 2 that was not met, specify the duration of the failure
and the measures that were taken to correct the failure.
4 Flow Summary 3
Schedule 22-2(3)
LA summary of the quantities and flow rates of the water
supplied during the period covered by the report, including
monthly average and maximum daily flows.
2.A comparison of the summary referred to in paragraph 1 to
the rated capacity and flow rates approved in the systems
approval, drinking water works permit or municipal drinking
water licence, or if the system is receiving all of its water from
another system under an agreement pursuant to subsection
5(4), to the flow rates specified in the written agreement.
Section I.- Overview
This report is a summary of water quality information for the West Elgin Distribution
System, published in accordance with Schedule 22 of Ontario's Drinking Water
Regulation for the reporting period of January 1,2012 to December 31,2012.The West
Elgin Distribution System is categorized as a Large Municipal Residential Water System.
Although we have the same waterworks number (260091117) as the West Elgin Water
Treatment Plant, this is a separate report for the Distribution System.
The West Elgin Distribution System operates according to the Municipal Drinking Water
Licence 043-10 1(Issue 1:July 27, 2009; Issue 2:June 4 20 10) and Drinking Water Works
Permit 04 3-201(Issue 1:July 24,2009; Issue 2 June 4,20 10).
Section 2: Coml2liance
The West Elgin Distribution System was maintained and operated in such that drinking
water supplied to customers throughout the distribution System satisfied Ontario
Drinking Water Quality Standards. However, some of the requirements of the
Regulations were not met as identified in the MOE inspection report.
Our routine inspection was conducted on February 1 st, 2012 and no Ministry of the
Environment Provincial Officers Orders issued. Of the three non-compliances identified
in this report, only the two pertaining to the Distribution System will be covered in this
report. The two non-compliances with Regulatory Requirements and Actions Required
for the Distribution System as appeared on the Inspection Report are listed on the
following pages.
NON-COMPLIANCE WITH REGULATORY REQUIREMENTS AND ACTIONS REQUIRED
1. The operations and maintenance manuals did not meet the requirements of the Permit
and
Licence or Approval issued under Part V of the SDWA.
During the review of the The Corporation of the Municipality of West Elgin Operations and Maintenance
Manual, it was determined that the ownerloperating authority for the distribution system did not comply
with all conditions specified in Condition 16.0 of the Municipal Drinking Water Licence 043-101 Issue No.
2. They include:
-Procedures specified in the Drinking Water Works Permit 043-201 Issue No.2 Schedule B Condition
2.0, 3.0 and 4.0.
-Procedures for the Disinfection of Drinking Water in Ontario.
-Procedures for the maintenance and/or repair of the distribution system monitoring equipment(Condition
16.2.4), main break repair,water main flushing,valve and hydrant maintenance, system pressure
maintenance, backflow prevention and cross-connection control measures.
-Procedures for reporting prescribed AWQls and corrective actions.
-Contingency plans and procedures for the provision of adequate equipment and material to deal with
emergencies, upset conditions and equipment breakdown. More specifically accurate contact information
and an on-call procedure that utilizes OCWA personnel when municipal staff are not readily available.
Action(s) Required:
The owner/operating authority for the West Elgin Distribution System shall review, edit and update the
Operations and Maintenance Manual to ensure that all components listed in the Municipal Drinking Water
Licence(Licence Number 043-101 Issue No.2)Schedule B Condition 16.0 and pertinent to the system
are met. The owner/operating authority shall provide a copy of the Operations and Maintenance Manual
that meets the requirement under Condition 16.0 to the author of this report by July 31,2012.
2. The contingencylemergency plan was not available for reference by all staff as required by
the
Permit and Licence or Approval issued under Part V of the SDWA.
The ORO for the West Elgin distribution system was unable to provide evidence that meets Condition
16.2.5 prescribed in the Municipal Drinking Water Licence 043-101 Issue No.2. More specifically, an
accurate emergency/contingency plan that includes an up-to-date contact list and procedures that
coordinate on-call activities with the Ontario Clean Water Agency(OCWA)when municipal staff are not
available to respond were not readily available for staff to reference.
Action(s) Required:
The owner shall review and update the emergency/contingency plan to include an accurate contact list
and a procedure that coordinates on-call activities with the Ontario Clean Water Agency(OCWA)when
municipal staff are not available to respond as prescribed in Condition 16.2.5 of the Municipal Drinking
Water Licence 043-101 Issue No.2. This information shall be made available to operational and rnunlcipal
staff. The Ministry of the Environment will verify that the above requirement is met during the 2013
municipal drinking water inspection.
3. The following instance(s) of non-compliance were also noted during the inspection:
During the 2011 inspection, it was identified that the emergency water intake off shore from the water
treatment plant did not appear to be maintained or in a fit state of repair.An underwater intake pipe
inspection was completed by Watech Services Inc. (London) on October 6 and 7,2010.
The 2011 Ministry of the Environment required the ownerloperating authority to develop a strategy and
plan for the effective management of the emergency intake pipe. The strategy and plan shall include
justification and timelines for its decommissioning or upgrade, renovation,etc. The owner/operating
authority was required to submit a plan to the author of the report by October 31,2011.
A plan was authored by the Ontario Clean Water Agency and submitted to the Tri-County Management
Committee in late August, 2011.The Tri-County Management Committee passed a resolution to
implement an option to rehabilitate the exiting intake structure and for the Ontario Clean Water Agency to
stop work and report to the committee if the rehabilitation cannot proceed. The Ministry received the
documentation pertaining to this matter on September 13, 2011.
According to the owner/operating authority, the intake was located and marked in early February 2012. An
engineering consulting firm has been retained to evaluate options to rectify the issue and report to the Tri-
County Management Committee in April 2012.
Since the issue outstanding and unresolved, it remains as a non-compliance under the Safe (Drinking
Water Act(2002)section 11 (1 )2.(H).
Action(s) Required:
The owner/operating authority shall submit an updated strategy and plan that includes justification and
timelines for the emergency intake pipe upgrade and renovation by June 30, 2012.
SECTION 3e CORRECTIVE ACTIONS
1. The non-compliance identified in the MOE Inspection Report as number one was
addressed and corrected information was sent to Mr Barry Moncreiff. After his
review of the Operations and Maintenance Manual he gave a recommendation to
add in The Procedure for Disinfection of Drinking Water in Ontario. This was
added in the following day, and no further action is required.
2. The non- compliance identified in the MOE Inspection Report as number two was
addressed and during our 2013 Inspection was satisfactory. No further action is
required.
SECTION 4e FLOW SUMMARY
There are no requirements listed in the permit or licence as to flow rates or capacities in
our Distribution System. The West Elgin Distribution has adequate flows to meet current
demands without any issue , and can still meet demands for future growth.
iy OF �
e N
1-41
8 ��
The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Scott Gawley, Administrator/Treasurer
DATE: March 14, 2013
SUBJECT: Engineering Study— Rodney Water Tower
RECOMMENDATION:
That engineering study of the Rodney Water Tower be awarded to Stantec
Engineering for cost of$17,970.00 to be completed by April 30, 2013.
INTRODUCTION:
An issue of maintaining a sufficient free chlorine residuals on a constant basis
has been difficult during the summer months.
DISCUSSION:
The review of the Rodney Tower storage tank has found that the storage facility
was unable to maintain sufficient free chlorine residuals (above 0.20 mg/1) on
numerous occasions from June to September 2012 to ensure secondary
disinfection levels as prescribed in the "Procedure for Disinfection of Drinking
Water in Ontario".
The Ministry of Environment (MOE) is requiring a comprehensive investigation
and review be completed to address the operational challenges to ensure that a
persistent secondary disinfection residual can be maintained to reduce the
potential of microbial contamination within the distribution system.
Stantec Consulting Ltd. has completed modelling of the West Elgin water
distribution system in the past. A quote was received to update this model to
include the issues at the Rodney water storage tank for a quote of $17,970 (plus
taxes).
Respectfully Submitted,
r
R. Scott Gawley
Administrator/Tre urer
4
OF
4 \
a n1M1
The Municipality of Nest Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Scott Gawley, AdministratorlTreasurer
DATE: March 14, 2013
SUBJECT: Port Glasgow Trailer Park — Park Operator
RECOMMENDATION:
That the letter of resignation for Port Glasgow Trailer Park -- Park Operators —
Bruce and Jean Swain with regrets for the 2013 operating season; and further
that the Administrator/Treasurer prepare a Request for Proposal (RFP) for a
Park Operator.
INTRODUCTION:
The Swains have been Park Operators for a number of years and are providing
notice as outlined in the 2003 agreement with the Municipality.
DISCUSSION:
In general, the Park Operator duties are:
1. Provide the services of a refreshment booth;
2. Register campers, collect fees and assign lots;
3. Inspect the washrooms at regular intervals and keep clean and tidy
at all times;
4. maintain records of the pavilion, scout hall and picnic shelter
reservations and ensure these buildings are kept clean and tidy.
Respectfully Submitted,
. Scott Gawley
Administrator/Treasurer
l
N
Y
A
♦ I �
/ n
r
za/z0 30dd L036 3aDiS Sdn cv : TZ EZ93/8z/z0
BUM
375 Thomas Street, Unit 1
Ingersoll,ON N5C 0131
Phone:519-485-1414
E-Mail:info@jntech-selar.com
Clean Enorgy Inc. Website:www.intech-solar.com
February 11, 2013
Norma Bryant
Municipality of West Elgin
22413 Hoskins Line FEB 11 3 2013
Box 490
Rodney, ON NOL 2C0
Dear Ms. Bryant,
As you are aware, Intech submitted an application for a Renewable Energy Approval to the
Ministry of the Environment in 2012. This was for a 500kW ground-mounted solar facility
planned for Rodney called Intech number 4—Rodney 1. The Ministry has granted the
Approval, which is included in this package.
Intech is planning to commence construction of the project in March 2013 and it will achieve
commercial operation later in the spring.
If you have any questions or comments, please don't hesitate to contact us.
Sincerell
Margaret Neufeld
Administrative Assistant
Intech Clean Energy Inc.
Ministry of Ministere des
Municipal Affairs Affaires municipales ® n�
and Housing et du Logement an
Municipal Services Office- Bureau des services aux rnunicipalites-
Western region de I'Ouest
659 Exeter Road, 2 n Floor 659, rue Exeter, 2e etage
London ON N6E 1 L3 London ON WE 1 L3
Tel. (519)873-4020 Tel. (519)873-4020
Toll Free 1-800-265-4736 Sans frais 1 800 265-4736 1
Fax(519)873-4018 T61ec(519)873-4018
February 8, 2013
Norma Bryant, Clerk
Municipality of West Elgin
22413 Hoskins Line
P.O. Box 490
Rodney, ON NOL 2CO
Subject: Council-Adopted Official Plan for the County of Elgin
Ministry File No: 34-OP-4000
Dear Ms. Bryant:
We acknowledge receipt of the comments submitted by Community Planners Inc., dated January
29, 2013, on behalf of the Municipality of West Elgin on the County of Elgin Official Plan. A
meeting took place with Steve Evans, County of Elgin Planning Manager, Drew Crinklaw, planner
with the Ministry of Agriculture, Food and Rural Affairs, and I, on January 31, 2013, to discuss
various comments submitted on the County of Elgin Official Plan. At that meeting, we reviewed the
Municipality of West Elgin comments. By this letter I wish to advise you of the discussions at the
meeting.
It is noted that West Elgin had several comments; however, the primary concerns are summarized
as follows:
• the County Official Plan does not recognize Port Glasgow as a settlement area;
• the application of the test to determine if a dwelling is "habitable" to qualify for a severance
from a farm as a surplus dwelling (Section E1.2.3.4 b);
• the Plan does not recognize previously approved non-agricultural designations in local
official plans outside of the settlement area; and
• the 120 meter adjacent lands buffer around natural heritage features being greater than the
West Elgin Official Plan.
Port Glasgow as a settlement area
Regarding the comment that the County Plan does not recognize Port Glasgow as a settlement
area, it is noted that the approach used by the County was to recognize a settlement area in the
County Official Plan if it was designated as a settlement area in the local Official Plan. It is noted
that "Port Glasgow" is not designated as a Hamlet in the Township of Aldborough Official Plan.
The designation of"Port Glasgow" in the West Elgin Official Plan is appealed to the Ontario
Municipal Board. The Ministry will not be taking any action at this time to recommend modifications
to the County of Elgin Official Plan, with regard to Port Glasgow, as the matter is under litigation.
Habitable dwelling
The test to determine if a surplus farm dwelling is "habitable" could be determined by a Building
Official. In terms of future guidance, the word "habitable" is included in the definition of "Residence
Surplus to a farming operation" in the draft (2012) Provincial Policy Statement (PPS). The Ministry
of Agriculture, Food and Rural Affairs intends to release additional guidance material on surplus
farm dwelling severances that will be based on the above mentioned changes to the PPS.
Non-agricultural designations in local official plans outside of the settlement area
With regard to the concern that the Plan does not recognize previously approved non-agricultural
designations outside of the settlement area, Section C2.2, Agricultural Area, Location, in the
Plan addresses this concern. The third sentence states:
"It is recognized that certain lands outside of settlement areas have been designated for
non-agricultural development by the lower tier Official Plans and these lands are deemed to
not be within the prime agricultural area and are instead subject to the relevant policies of
this Plan and the policies of the lower tier Official Plan."
120 metre setback
The variation between the County Official Plan and the West Elgin Official Plan for the distance of
adjacent lands around natural heritage features is due to the County Official Plan using the 120
meter adjacent lands setback as established in the Natural Heritage Reference Manual, second
edition, which was released by the Ministry of Natural Resources in March of 2010, after the West
Elgin Official Plan was drafted.
There are a number of other comments expressed by the Municipality in the Memorandum dated
January 21, 2013. Responses to these are addressed as notes in the attachment to this letter.
Further discussion may be required to fully understand the concerns behind these additional
concerns in order to effectively provide a response. We would be happy to arrange a meeting with
you and/or Community Planners Inc. and the County of Elgin staff to discuss these comments
further if you so wish.
Thank you for submitting comments on the County Official Plan. Should you have any comments
or questions please contact me. I can be reached by telephone at 519-873-4031 or by e-mail at
tammie.ryall,aontario.ca.
Yours truly,
Tammie Ryall, MCIP, RPP
Planner
Municipal Services Office —Western
CC Steve Evans,Planning Manager, County of Elgin
Mark McDonald,C.A.O., County of Elgin
Drew Crinklaw, OMAFRA, London
Ted Halwa, Community Planners Inc.
Ministry of Agriculture, Minist6re de I'Agriculture, ® D
Food and Rural Affairs de I'Alimentation et des >
Affaires rurales °,�
3rd Floor 3'etage Ontario
1 Stone Road West 1 Stone Road West
Guelph, Ontario N1G 4Y2 Guelph (Ontario) N1G 4Y2
Tel: (519) 826-3318 Tel.: (519} 826-3318
Fax: (5191826-3567 Te1ec.: (519) 826-3567
Agriculture Development Branch
Date: February 26, 2013
To: Clerks of County, District, Regions and other Municipalities
From: Mike Cowbrough
Chief Weed Inspector
Subject: Weed Control Act R.S.O. 1990 and appointment of Weed Inspectors
The following requirements of municipalities exist under the Weed Control Act, R.S.4. 1990,
Chapter W.5:
• Section 6 (1) the council of every upper-tier and single-tier municipality shall by by-law
appoint one or more persons as area weed inspectors to enforce this Act in the area within the
council's jurisdiction and fix their remuneration or other compensation.
• Section 7 (1) the clerks of each upper-tier and single-tier municipality shall report the names
of all area weed inspectors before April 1, 2013.
• Section 8 (1) municipalities may by by-law appoint one or more persons as municipal weed
inspectors.
• Section 9 (1) the clerks of municipalities who have appointed municipal weed inspectors
shall report the names of all municipal weed inspectors before April 1, 2013.
If since last year (2012) there has been no change in personnel appointed as weed inspector
in your municipality, then there is no need to fill out the attached form.
If there has been a new person appointed as a weed inspector,please fill out the attached
form and return it to the attention of Vaughan Allan at the address below before April 1, 2013.
Vaughan Allan
1 Stone Road West
3'd Floor SW
Guelph, Ontario
NIG 4Y2
/2
Good Things Grow in Ontario
A bonne terre,bons produits
Foodfand
o"rARIo
- 2 -
Please forward on the following information to your appointed weed inspector:
The annual Weed Inspector's Conference and Training Day will be held on April 17,2013 in
Guelph at the Victoria East Golf Course. To review the program agenda go to:
www.fieldcropnews.com . You can register for the conference by phone at 1-877-424-1300 or
fill out and mail in the attached registration form. Space is limited so we ask that you register by
April 12, 2013.
l7iike Cowbrough
Chief Weed Inspector
1. FILL IN IF YOU ARE AN UPPER TIER MUNICIPALITY
(e.g. Bruce County, Durham Region)
Regional Municipality or County of:
Name of Weed Inspector:
Address:
Email:
Phone:
Name of Weed Inspector:
Address
Email:
Phone:
2. FILL IN IF YOU ARE A SINGLE TIER MUNICIPALITY
(e.g. Brant, Chatham Kent)
Name of municipality:
Name of Weed Inspector:
Address
Email:
Phone:
Name of Weed Inspector:
Address:
Email:
Phone:
NOTE: If more than two Weed Inspectors, please list on separate page.
3. FILL IN IF YOU ARE A LOCAL (lower tier) MUNICIPALITY
(e.g. Guelph/Erarnosa, Tiny, North Perth etc.)
Name of municipality:
Name of Weed Inspector:
Address:
Email:
Phone:
Section of Municipality served:
CLERK'S INFORMATION
The municipality of in the(county,region, district)
will not be appointing a municipal weed inspector for 2012 and will be using the services of the area weed
inspector for the Regional Municipality or County or will be sharing the services of a weed inspector from
the single tier municipality(applicable only to municipalities found within districts):
Clerk
Address
Date:
PLEASE RETURN before April 1 2013 TO:
Vaughan Allan,
I Stone Road West, 3"d Floor S.W.
Guelph, Ontario N1G 4Y2
Fax: 519-826-3567
REGISTRATION FORM
WEED INSPECTOR'S CONIERENCE 2013 .
Wednesday, April 17, 2013 — Victoria Park East Golf Club, Guelph Ontario
Please Print
Name:
Address:
City/Town/Province/County:
Telephone: Postal Code:
Fax: Email: Amount Enclosed:
Name:
Address:
City/Town/Province/County:
Telephone: Postal Code:
Fax: Email: Amount Enclosed:
Name:
Address:
City/Town/Province/County:
Telephone: Postal Code..
Fax: Email: Amount Enclosed:
Name:
Address:
City/Tow n/Province/County:
Telephone: Postal Code:
Fax: Email: Amount Enclosed:
Any additional registration,please copy form.
Make cheques payable to: Minister of Finance
Fax or mail to: Vaughan Allan, OMAFRA at 519-826-3567
1 Stone Road West, 3 rd Floor S.W., Guelph, ON N1G 4Y2
4
k#1 Quad County Support Services
Mailing Address: P.O. Box 65, Wardsville, Ontarlo, NOL 2NO Telephone 519-693-4812
Fax 519-693-7055
February 20, 2013
Mayor Bernie Wichle
Municipality of West Elgin
22413 Hoskins Line %Fti
P.O. Box 490
Rodney, Ontario
NOL 2CO
Dear Mayor Wichle and Council Members:
Quad County Support Services is a not for profit charitable organization that has been providing supports to adults
with developmental disabilities for 50 years. It offers day programs as well as residential options in the rural area of
the municipalities of Southwest Middlesex, West Elgin, Dutton-Dunwich and the eastern portion of Lambton and
Kent counties. Funding is provided through the Ministry of Community and Social Services and it is governed by
a volunteer Board of Directors.
As you are aware, with the cutbacks to government funding and the current state of the economy it is becoming
increasingly difficult for small rural organizations such as ours to survive. We have done some fundraising but rely
on donations from local organizations and service clubs. The rural setting as you know presents transportation
challenges and we need to provide transportation for the individuals we support who Iive in our catchment area to
access our programs. One of our vans needs to be replaced due to its age and regulation requirements. We are
embarking on a fundraising campaign to purchase a new van. We have raised some funds through a walk-a-thon
done by one of the individuals we support and the Rodney Kiwanis Club has pledged money from a series of
upcoming fundraising events that they are holding on our behalf. We require additional funds to meet our goal and
are asking each municipality to consider a donation towards the purchase of a new van for Quad County Support
Services. Individuals we support live in your communities and they rely on this transportation. We realize that the
community and service clubs are also getting stretched very thin but we would be most grateful for any donation
that you may consider.
We would be most happy to answer any questions that you may have and thank you for your consideration of this
request.
Sincerely,
Ross Werden Linda Long
President Executive Director
Quad County Support Services Quad County Support Services
ADMINISTRATION OFFICES RESOURCE CENTER COMMUNITY EMPLOYMENT OPTIONS RESIDENTIAL SLRVICES
195 Wellington St. 205 Talbot Street 191 Queen Street 203 Main Street. J3
Wardsville, Ontario Wardsville, Ontario Wardsville, Ontario Glencoe, Ontario
NOL 2NC NOL 2NO NOL 2NO NOL IMO
(519) 693-4812 (519) 693-4478 (519) 693-4929 (519) 287-2306
(519) 693-7055 (Fax) (519) 287-5905 (tax)
February 27, 2013
Municipality of West Elgin
22413 Hoskins Line
Rodney, ON NOL 2CO
Re: Request for permission
Dear Mayor Wiehle and Councillors,
The Kiwanis Club of Rodney respectfully requests permission from council to
allow us to plant a tree and purchase a plaque or stone or donate a bench in memory of
Ted Schmidt in Joe's Bush
We felt it was appropriate to acknowledge his dedication to Joe's Bush
considering one of Ted's commitments as a Rodney Kiwanian was to ensure the regular
maintenance of the bush his father donated to the community.
We will approach family members for their preference or permission to proceed
following your approval. Your prompt consideration in this matter is much appreciated.
Regards,
John E. Johnston,
President, Rodney Kiwanis Club
V; b. iv J 9:J AV 1D.
Elgin
CORPORATION OF THE COUNTY OF ELGI V
NOTICE OF APPLICATION FOR CONSENT
APPLICATION NO. E 14113
PART LOT 17, CONCESSION 9 AND PART LOT 35, REGISTERED PLAN 199,
MUNICIPALITY OF WEST ELGIN
TAKE NOTICE that an application has been made by HELEN OKOLISAN,
238 Main Street, WEST LORNE, Ontario, NOL 2PO,for a consent pursuant to Section 53 of the
Planning Act, 1990, as amended, to sever lands legally described as Part Lot 17, Concession 9
and Part Lot 35, Registered Plan 199, Municipality of West Elgin.
The applicant proposes to sever a parcel of land with a width of 26.8 metres by a depth of 36.6
metres,Area gal square metres, to add to the adjoining residential land to the north. The owner
is retaining 1.3 hectares (3,1 acres)containing one storage outbuilding, proposed to remain in
residential use.
The location of the property is shown on the Key Map below:
ADDITIONAL INFORMATION regarding the application is available for inspection daily, Monday
to Friday, between 8:30 A.M. and 1:30 P.M., at the County Municipal Offices, 450 Sunset Drive,
St.Thomas or at a Public'Hearing to be held on:
in Committoo Room 02, CouDnty Municipal 2Offces,454 Sunset�Drive,St. Thomas.
Any person or public body may attend the Public Hearing and/or make written or verbal
representation either in support of, or in opposition to the proposed consent.
If you wish to be notified of the decision of the Land Division Committee in respect of the
proposed consent,you must submit a written request to the Land Dlvision Committee. This will
also entitle you to be advised of a possible Ontario Municipal Board Hearing. Even if you are the
successful party, you should request a copy of the decision since the Land Division Committee
decision may be appealed to the Ontario Municipal Board by the Applicant or another member of
the public.
If a person or public body that files an appeal of a decision of the Land Division Committee in
respect of the proposed consent does not make written submission to the Land Division
Committee before it gives or refuses to give a provisional consent, the Ontario Municipal Board
may dismiss the appeal.
Dated at the Municipality of Central Elgin this 5"'day of March 201 S.
KEY MAP: (not to scale)
Susan D. Galloway
Secretary-Treasurer
Land Division Committee
UBJECT 450 Sunset Drive Tho LANDS N.R 5V1 as, Ontario
I
es�
2�
d �p�
�O
�A
0
V �Oa Courtly of 0111,
Enobeeiing services
G 450 Sunset Drive
_ SS.Thomas.on N5R 5v1
0� PAOne:519.591.-1460
-, www-OWn-cour-ty.on.m
V;r. 2413 9:3'AV ! x. 1815
Elgin_ ---
CORPORATION OF THE COUNTY OF ELGIN
NOTICE OF APPLICATION FOR CONSENT
APPLICATION NO. E 45113
PART LOT 17, CONCESSION 9 AND PART LOT 35, REGISTERED PLAN 199,
MUNICIPALITY OF WEST ELGIN
TAKE NOTICE-that an application has been made by HELEN OKOLISAN,
.238 Main Street,WEST LORNE, Ontario, NOL 2PO,for a consent pursuant to Section 53 of the
Planning Act, 1990, as amended, to sever lands legally described as Part Lot 17, Concession 9
and Part Lot 35, Registered Plan 199, Municipality of West Elgin.
The applicant proposes to sever an irregular shaped parcel of land with a frontage of 28.14
metres along Main Street, a rear width of 20.5 metres, by a depth of 76.88 metres,Area 2183.4
square metres containing one storage outbuilding,to add to the adjoining residential land to the
southwest. The owner is retaining 2.57 acres, proposed to remain in residential use.
The location of the property is shown on the Key Map below:
ADDITIONAL INFORMATION regarding the application is available for inspection daily, Monday
to Friday, between 8:30 AX'and 1;30 P.M., at the County Municipal Offices,450 Sunset Drive,
St.Thomas or at a Public Hearing to be held on:
In Committee Room#2,County Municipal Offices,450 Sunset Drive, St.Thomas.
Any person or public body may attend the Public Hearing and/or make written or verbal
representation either in support of, or in opposition to the proposed consent.
If you wish to be notified of the decision of the Land Division Committee in respect of the
proposed consent,you must submit a written request to the Land Division Committee. This will
also entitle you to be advised of a possible Ontario Municipal Board Hearing, Even if you are the
decision may m y be apps ed to the Ontario Muni Municipal Board by the Applicant cant or another embereof
the public,
If a person or public body that files an appeal of a decision of the Land Division Committee in
respect of the proposed consent does not make written submission to the Land Division
Committee before it gives or refuses to give a provisional consent,the Ontario Municipal Board
may dismiss the appeal.
Dated at the Municipality of Central Elgin this 5`"day of March 2013.
KEY MAP: (not to scale)
Susan D. Galloway
Secretary-Treasurer
Land Division Committee
UBJEC 450 Sunset Drive
;LANDS. St.Thomas, Ontario
N5R 5V1
ow'Lys ^
y �O
f0
�Q County of exin
Enef,"ring seiuoes
G a5o Sunset Dri"
St Thorq09,On N5R 5V7
0 Phone;519-631-7466
WWw.eIgn-county.onm
Mayor and Members of Council:
O
P [
o Experience what it feels like to fight a fire!
r Slip into bunker gear and `feel the heat' at the
Ontario OAFC Municipal Politicians Seminar:
The Essentials of Firefighting and Firefighting 101
`
Sunday, May 5 and Monday, May 6 2013
Pine Chiefs
2012-2013
President Now in its eight year,the OAFC Politicians Seminar: The Essentials of Firefighting and
CHIEF K.FOSTER
705-526-4279 ext.2234 Firefighting 101, offers municipal Councillors the opportunity to understand the challenges of
Fax:705-527-4543 the fire service and its importance to their communities.
kfosterdr rnfdland.ca
1stVice-President This two day session will provide you with essential information about the fire service and
DEPUTY CHIEF M.PEGG includes an interactive experience that you will never forget! The seminar also includes a
905-874-2723
Fax:905-874-2727 variety of presentations pertaining to fire service In your community and a variety of topics that
mat!.eebramerca your local Fire Chiefs are concerned with. Some of the exciting topics include:
2n'Vice-President
DEPUTY CHIEF F.LAMIE ■ Inquests & How They Work Presented by Hicks Morley Law Firm
416-338-9054 ■ Provincial Minister Remarks
Fax 416.338-9060
Flarnie@ttoronlo.ca a State of the Nation: The Mayors Perspective Presented by Carl Zehr, City of Kitchener
V Vice-President v So You Think You're a Professional: The Need for Higher Education in the Fire Service
CHIEF T.BRYAN Presented by Chief Jack Parow(retired)
705-295-6880
Fax 705-295.6786
tbrvan@osmtownshig_ca Sunday afternoon you will slip into bunker gear and experience firsthand the life of a firefighter
by participating in a live fire training session. This program has been specially tailored for
Treasurer politicians b y partnership y g
ASSISTANT CHIEF R.ARNEL p y the City of Toronto Fire Services, in artnershi with the OAFC. Sunda evening
519 352-8401 ext.3419 you have the opportunity to attend the Annual OAFC Memorial Service where we will
Fax: -8 20 20
ricka Chatham remember and memorialize the chief officers who have passed since our last Conference.
Following the service you are invited to join us at a wine &cheese reception.
Past-President
CHIEF T.BECKETT
519-741-2926 Monday afternoon you will have the opportunity to visit the OAFC Trade Show, the largest fire
Fax-'19-741-2697 service Trade Show in Canada, where you will be able to see a wide variety of fire vehicles and
tim.beckett Cdtk itch
enecca equipment and talk directly to suppliers and manufacturers.
DIRECTORS
Politicians who have previously attended this seminar have repeatedly said that it was one of
697--44 67-21107 07 s a g sessions y
CHIEF BRI the best conferences trainin i that the had ever attended!
Fax:807-467-2155
wbrink"'Okenora.ca "All Municipal Councillors and Heads of Council that have Fire Services should take the
CHIEF T.GERVAIS training course. It is well worth their investment of time."
613-354-0577 Dennis Lever, Mayor, Township of Puslinch
Fax:fi13-354.0277
taervaislreaternapanee.corn
Registration fee includes Monday breakfast, lunch on Sunday and Monday and the wine and
DEPUTY CHIEF 2 GLYNN cheese reception on Sunda Registration is limited to 24 people. For full seminar details and to
905-338-4251 p y 9 p p
Fax:905-338-4403 register, please visit www.oafc.on.ca.
acrlvnnca 'kville.ca
CHIEF C.HARROW
519-343.3735 Yours truly,
Fax:519.343-4671
c.harrowfa ntoriredeot.on.ca
CHIEF S.HERNEN
36
705-789-5201 ext.3692
Fax:705-787-0306
tire.chief@1Lvntsv1ile.ca
CHIEF M,MOLLOY Kevin Foster
519-538-6717 OAFC President
Fax 519-538-6730
rnmollov(Mmeaford ca
CHIEF G.PIGEON OAFC BOARD OFFICE 530 Westney fed.S. Unit 14,Ajax, ON L1 S 6W3
613-632-1105 Tel: 906-426-9865 or 1-800-774-6651 Fax 905-426-3032 E-mail: administration@oatc.on.ca
Fax 613.632-1700
i eon hawkesbu .ca
+.
I`
{
:r
Ontario Association of Fire Chiefs
Is of Firefighting aml
The Essential
Firefighting 101
{ ; Sunday May 5th and Monday May Oth9 2013
P •
Doubled'' ee To>�onto i
Airport I�otel9 Toronto, ON
Expen-� nee what �t feel t® ��t I e000000a
The Essentials of Firefighting and Firefighting 101, offers municipal Councillors the
opportunity to understand the challenges of the fire service and its importance to their
communities. This two-day session will provide you with essential information about
•,. ` the fire service and includes an interactive experience that you will never forget!
The seminar portion will include a variety of presentations pertaining to the fire service
in your community. Registration is limited to only 24 participants so book early to
avoid disappointment.
— Some of the exciting presentations include:
' h ` Higher Education in the Fire Service Presented by Chief Jack Parow (Retired)
k _
Participants will gain a thorough knowledge of the di#ferenc-s etween a profession and
a vocation, how your peers and bosses view you on the j Qn/vocation continuum
and what we need to do to make the=jab of fire chief highly xrespected and truly
professional. Join Jack Parow, a 35-year veteran of thefire service-and former President
of the International Association of.Fir._,e Chiefs as he discusses the importance of higher
education in the fire service.
Inquests & How They Work Presented by Hicks Morley Law Firm
An inquest is a formal inquiry which is held in a court to determine how and why
something happened, and if additional action is needed. The goal of an inquest is not a
determination of guilt; it is a determination of facts. Inquests are quite common for
fire chiefs however they can be extremely intimidating and overwhelming. Hicks Morley
will provide basic information on inquests and how they work so you will be that much
more prepared.
l ,
On Sunday afternoon suit up in bunker gear and experience first hand what it is like to
be a firefighter by participating in a live fire training session. This program has been
tailored for politicians by the City of Toronto Fire Services in partnership with the OAFC.
Politicians who have previously attended this seminar have repeatedly said that it was
one of the best conferences and training sessions that they had ever attended!
Monday fternoon o hive the opportunity to visit the OAFC Trade Show,the largest
Y Y
fire service_trade show in Canada Get direct access to the latest in fire vehicles and
` equipment and speak directly with suppliers and manufacturers.
Visit wwwne 04fic c�/eu�nts for more information o
Full details and registration information is available on the OAFC web site at
www.oafc.on.ca/eve.nts or by contacting the office at .. y
2 N
905-426-9865 iRF r CN`�Q9
The Mayor and Council of the Municipality of West Elgin
27th February 2013
Re: Grant Application by the West Elgin Community Health Centre.
Attention Mr. Scott Gawley, Administrator/Treasurer
Dear Sirs:
Scott, thank you for meeting with me on Wednesday. As discussed, I would like to appear as a
delegation to Council at your meeting of 14th March. It is critical we make this meeting as we
have a deadline from the Province of March 19th.
Our purpose for appearing before Council is twofold:
Background:
One of the programs (Healthy Living Tips) being offered by the Health Centre will cease this
summer as funding runs out. We hope to continue to offer Healthy Living Tips and are looking
at other options and/or changes to the program to allow the program to continue, however the
Healthy Living Tips program is geared to individuals with life altering conditions and their
caregivers.
A grant program is available through the Ministry of Sport and Recreation, with aims that are
somewhat similar to the program we were running. It is our intent to apply for a grant of
$50,000 which will finance the program for 2 years. (Actually for closer to 18 months, as by the
time we get grant approval and gear up for the program we will likely be 6 months into year
one.) A condition of the grant is that we must raise 10% of the amount of the request in cash
from the community. (ie $5,000) We have started canvassing local businesses for donations.
Proposed Program:
The actual program will be designed in detail once the grant is approved. The target population
is pre-natal mothers, infants, young children and youth. The aim is to provide programs that will
encourage physical fitness. Various programs will be offered for each age category. There will
be no charge for participants, and it will be open to all residents of West Elgin and Dutton
Dunwich. We anticipate using venues in Rodney, West Lorne and Dutton, to maximize access
for the community.
Request 1:
We are asking the Municipal Council of West Elgin to make a cash donation towards the $5,000
we need to raise. We note that we are making a similar request to the Council of the
Municipality of Dutton Dunwich. We only need a Council motion at this time, and would ask for
the cash once the grant is approved. (Likely in June of this year)
1
Request 2:
We are asking the Municipality of West Elgin to partner with us for this program. This would
entail:-
- Providing a staff person or persons to work with us on the detailed planning of the
program. Initially one meeting a month for three months commencing as soon as we
have grant approval, and then less frequent meetings to monitor and review programs
as necessary.
Providing facilities or venues for the programs. Some programs may be run at the Health
Centre in West Lorne, but others could be run at sport or recreation facilities in both
Rodney and West Lorne.
We note that another condition of the grant application is a further $5,000 provided by the
applicant and partners all of which can be in kind. We believe staff salaries and the cost of
venues will easily make up this amount.
- A resolution of Council confirming that the Municipality is a partner with us for this
grant application.
We look forward to continuing to work with our Municipal partners for the good of our
communities.
Yours truly,
David James
Board Chair.
2
G~
Rural Route 2 Rodney, ON NOL 2CO
March 1, 2013
West Elgin Municipal Council
22413 Hoskins Line
Rodney, ON NOL 2CO
Dear Councillors:
At a recent meeting of the Society, a number of Board members asked that Municipal Council be requested for
assistance in gaining access to water at a few locations around Rodney. We are elated with the manner in
which the hanging baskets and planters along Furnival road are maintained by the Parks and Rec. watering
crews. There is a strong desire by our members to improve the flower beds in front of the swimming pool as
well as the water station at Furnival and Pioneer.
We appreciate that the water truck's principle asset is its mobility to move from site to site; and it does a
marvelous job in supplying adequate water to containers and baskets. However, there appears to be a
reluctance to pour sufficient water into expansive flower beds. To address this problem it would be useful to
allow our members to have access to more water from nearby Municipal buildings.
There is an existing outside hose bibb at the pool, Access to water could be achieved if this faucet were fitted
with a special key that would allow our members to turn on the water and provide essential water to the shrubs
and flowers in that bed. An example of this special faucet key can be found at the Rodney library.
The water station obviously has water inside the small control building. Currently, the water faucet is locked
up and access to water is restricted to authorized municipal staff. A small plumbing job could easily extend
the water outside through the wall where a special keyed faucet would prevent vandalism or misuse.
To accommodate these requests would require the permission of Council and direction by Council to the
respective departments to carry out these changes.
As you are no doubt aware, our members love our community and are always exploring options and
opportunities to make it more attractive than ever. We know you will give this request your usual serious
consideration.
Sincerely yours,
Carol Pepper
President
Ontario Mayors: "RAISE THE FLAG" IN YOUR MUNICIPALITY APRIL 2
1 need your help, your participation and your leadership to make a very worthwhile event
a success:
The raising of the Autism Ontario Flag in every municipality in Ontario
on April 2, 2013;
World Autism Awareness Day.
Here is how we need your help, participation and leadership:
1. Mayors, please reserve your flagpole for the raising of the Autism Ontario flag on
Tuesday, April 2. The plan is to have every municipality in ON raise the flag at noon
that day. Your municipality may require an application...given that there are 444
municipalities in ON please be good enough to look after this on behalf of Autism
Ontario.
2. Mayors will be contacted in mid February directly by a representative from Autism
Ontario. There are 22 Coordinators in ON who will be contacting municipalities. Please
work with these people and Autism Ontario volunteers in order to make the event a big
success in your community... (there is no need to respond to this email at this time).
3. Your leadership, as elected representatives will make a difference. 20% of all
students in ON have a learning disability. Many of them have Autism, ADHD, FASD,
etc. Ultimately you want them to develop into TAXPAYERS, not dependants on society.
How they and their families are supported in the community makes a world of
difference. You will make a difference.
We have met at FCM and AMO conferences over the past 16 years, first through my
role as Director Business Development with the FCM and for the past 10 years through
my involvement with Municipal World. During this time I have engaged many of you in
discussions about Autism.
Among you there are parents, grandparents, etc. with individuals in your families who
have Autism. For those of you who have this connection, you know that the support of
the community is so very important. "It takes a village to raise a child." My son, who
has Asperger's Syndrome, is in his third year of university. My brother had Autism and
lived nearly all his life institutionalized at great expense to government.
At the AMO Annual Conference in August, the Autism Ontario flag raising effort was
brought forward at the time Kathleen Wynne, as Minister of Municipalities, addressed
all of you. I have worked with people like Kathleen and John Tory for years to help
increase awareness and services for people with ASD. John is Hon. Chair for Unity for
Autism.
The flags have been generously paid for by the Bank of Montreal. My friend Jim Kelsey
is a senior executive with the Bank and he is on the Board of the Geneva Centre for
Autism, an Ontario Government funded support agency. Jim has an adult son and
grandson with Asperger's. BMO's involvement in the "Raise the Flag" initiative is a
continuation of their years of generosity and support to make life better for ASD
individuals and their families in Ontario.
WAAD is now recognized by the Government of Canada through the efforts of Mike Lake
MP (Edmonton) whose teenage son has Autism. All elected officials will want to see the
following video...an MP making a real difference.
http://wvvw.cbc.calglayer/News/TV+Shows/The+National/ID_/2285658037/?page=2 ( Mike
and his son in NYC- International news story.)
Thank you for your support in this effort and I look forward to seeing you at the AMO
conference in August.
For information about Autism Ontario please visit: httg://www.autismontario.com/
PLEASE RESERVE YOUR TOWN HALL FLAGPOLE FOR "RAISE THE FLAG" ON
APRIL 2, 2013. THANK YOU!! Autism Ontario will contact everyone in mid
February will full details for this event.
(there is no need to follow up with me or to respond to this email at this time).
Cheers
Kevin Conway
KJ Conway Communications Inc.
This message, including any attachments, is privileged and intended only for the addressee(s)
named above. If you are not the intended recipient, you must not read, use or disseminate the
information contained in this email/fax. If you have received this email/fax transmission in error,
please notify the sender immediately by telephone, fax or email and permanently delete this
email from your computer/shred this fax, including any attachments, without making a copy.
Access to this email/fax by anyone else is unauthorized. Thank you.
f ' BMO 0: Bank of Monti•oal
AutiSMONTARID
rce!hr pmcr>6cl
r
T6 a
4 4i
FOR IMMEDIATE RELEASE
Ontario Marks World Autism
Awareness Day by Raising,the Flag in 444 Communities Across the Province
February 15, 2013 (Toronto, ON) - April 2nd, 2013 will mark an historical day in Canada for the
Autism community. For the first time, Canadians will recognize World Autism Awareness Day.
All Ontario municipalities are being asked to Raise the Flag in honour of this historic day. Autism
Ontario will send all 444 municipalities the World Autism Awareness Day flag thanks to the
generous support of BMO. Communities are being asked to raise the flags at noon on April 2nd, 2013
at all City and Town Halls across the province to raise awareness of Autism Spectrum Disorder
(ASD)and encourage support and inclusiveness for individuals with ASD.
"This is a monumental day for the Autism community," said Margaret Spoelstra, Executive Director
of Autism Ontario. "Autism Spectrum Disorder is something for which many Ontarians require
support. Together, with BMO and the Province of Ontario, we look forward to all communities in
Ontario showing their support for individuals with ASD."
ASD, which affects an estimated 100,000 Ontarians, is a complex developmental disability that
typically appears during the first three years of life and is the result of a neurological disorder that
affects the functioning of the brain. ASD impacts the typical development of the brain in the areas of
social interaction and communication skills. Children and adults with ASD typically have
difficulties in verbal and non-verbal communication, social interactions, and leisure or play
activities.
"BMO's commitment to improving the communities in which we live and work includes fostering
an inclusive, supportive and accessible workplace that focuses on promoting diversity and
accommodating people with disabilities," said James Kelsey, Senior Vice President, BMO Financial
Group. "As someone with a family member affected by Autism, I know first hand the challenges it
brings. For that reason, I am delighted BMO is part of this historic occasion to raise awareness of
Autism and support Autism Ontario in its Raise the Flag campaign."
Event Details:
When:April 2nd,2013 @ Noon ET
Where: City or Town Hall in your municipality
Why:To raise awareness of Autism Spectrum Disorder(ASD)
About Autism Ontario
Autism Ontario is the leading source of information and referral on Autism Spectrum Disorders
(ASD) and one of the largest collective voices representing the Autism community. Members are
connected through a volunteer network of chapters across the Province of Ontario. The mission of
a sa • • ♦ •
� 6 • r 4 V• � � F i
Il
1 BN/10 1 Bank of Montreal
AutiSMONTARIO
:ce d'o Porenriel
Autism Ontario is to promote lifelong access and opportunities for persons within the Autism
Spectrum and their families to be fully included, participating members of their communities.
Autism Ontario is dedicated to increasing public awareness about Autism Spectrum Disorders and
the day-to-day issues faced by individuals with ASD, their families, and the professionals with
whom they interact. Autism Ontario shares common goals of providing information and education,
supporting research,and advocating for programs and services for the Autism community.
For more information please contact your local chapter.
-30-
X — lot
9 E 0
n -V%
west elate
A3
MUTUAL INSURANCE
—nl,7r rn J boy
As part of our ongoing commitment to the members of our community, West
Elgin Mutual is this year hosting our Annual Meeting with some added features
which we hope will be of interest to you. After a brief meeting, we have invited
Gary Danner, a trainer for the Dale Carnegie Business Group, to enlighten us
with a short presentation. Gary will be speaking to us about "The Importance
of Setting Goals ".This motivational talk is designed to inspire confidence in
how we make decisions and what we achieve in our lives.
Over the years a great many organizations in our community have reached out
to West Elgin Mutual Insurance asking for support for their projects or
programs. West Elgin has endeavoured to meet those requests. We are very
proud to be recognized as sponsors of a number of initiatives which have had
a positive impact on several aspects of the enjoyment life, and the safety of
those in the West Elgin community.
Your organization may have been a recipient of some of these contributions
made by West Elgin Mutual. As a show of appreciation, it would be wonderful
to have a representation from your group attend our meeting. This would
serve to strengthen our common interests for our community going forward.
We hope to see you there.
a v\ ,
[weD, are part of the same community
1L2 4 CURRIE ROAD,BOX 130 DUTTON,ONTARIO,NOL 1-10 P 519.762.3530 T 1.800.265.7635 F 519.762.3801
_�7LURRIE R( www.westeigin.com
merest el in
we -
MUTUAL INSURANCE
Annual General Meeting
We.dnesday March 27th @ 7 :00pm
Dutton-Dunwich Community Centre
1 Scotland Road, Dutton
Guest Speaker
Gary Danner
• President's Award recipient (London
Chamber of Commerce)
• Volunteer with Junior Achievement
• Volunteer at Children's Hospital
■ Business Coach with Dale Carnegie Training
"The Importance of Setting Goals"
Refreshments will be served
Hope you can join us