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March 28, 2013
MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING March 28, 2013 Council Chambers, West Elgin Municipal Building DISCLOSURE OF PECUNIARY INTEREST APPROVAL OF AGENDA DELEGATIONS: 9:30 Proposed Severance-24810 Talbot Line (McKillop) -- (B-1) Proposed Severance — Pt.Lot 4, Conc. 14 (Nirta) —(B-2) 11:00 a.m. Public Meeting Gary Blazak to present Port Glasgow Secondary Plan -- Final Report (B-4) 1:30 p.m. *Court of Revision — Dymock-Aldred Drain (A-1) 2:00 pm. *Elgin County OPP — 2012 Year End Report - Inspector Brad Fishleigh (report attached) (A2) PLANNING: (131-139) 1.* Report re: Proposed Severance —24810 Talbot Line — (McKillop) — (B-1) 2.* Report re: Proposed Severance - Nirta — (B-2) 3. Update re: Community Improvement Plan (CIP) - Streetscape 4.* Report re: Port Glasgow Secondary Plan — Final —(B-4) 5* Report re: Port Glasgow Draft Plan of Subdivision Review (B-5) REPORTS: (C-C8) 1. ROADS 2. RECREATION March 28, 2013 .... Page. 2 3. BUILDING 4. WATER S. BY-LAW ENFORCEMENT 6. DRAINS 7. WEST ELGIN PRIMARY SYSTEM 8. ADMINISTRATION ACCOUNTS CORRESPONDENCE: (D1-D12) COUNCIL CONSIDERATION RECOMMENDED: 1.* Ontario Clean Water Agency— re: Requirement under the Safe Drinking Water Act for a Summary Report; 2.* Ministry of Environment — re; West Elgin Drinking Water System-Inspection Report; 3.* Ministry of Agriuclture & Food — Petition for Drainage Works by Owners; 4.* Elgin County Plowmen's Association — request for donation; 5.* AMO - Annual Conference Registration Form; 6.* Kim McMillan — Music Festival — request for dontation; RECOMMENDED TO ACCEPT & FILE: 7. Environment Canada — Re: Consultation on the Proposed Recovery Strategy for the Flast Hop Sedge in Canada; 8. Elgin County --WOWC Seeking Input on Rural Broadband Feasibility Study; 9. Lower Thames Valley Conservation Authority --Annual Report; 10. Lower Thames Valley Watershed Report Card Launched; 11. Friends of Thames River—Annual Thames River Clean Up; 12. Chahtam-Kent — Notice of Public Meeting — Proposed Severance — 15820 Talbot Trail, Orford; March 28, 2013 .... Page. 3 BY-LAWS: By-law No. 2013- NOTICE OF MOTION OTHER BUSINESS: (E1-E2) 1. Closed session — legal, personnel *Information enclosed CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS April 10, 2013 Special Council Meeting — 2013 Budget — 9:00 am April 11, 2013 Council 9:30 a.m. April 25, 2013 Council 9:30 a.m. April 30, 2013 Tri-County Water Management Committee 7:00 p.m. Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. �• .4 <p lP n � w rQ x Of jv.got lilgin 1 DYMOCK-ALDRED DRAIN COURT OF REVISION Notice is hereby given that the first Court of Revision will be held in the Council Chambers, Municipality of West Elgin Building at 22413 Hoskins Line, Rodney on THURSDAY, MARCH 28T", 2013 at the hour of 1:30 p•m• to hear and consider any complaints which may be made under the attached by-law, and all such complaints and appeals shall be served in writing upon the Clerk of the Municipality of West Elgin at least ten days prior to such Court of Revision. The report including the estimated assessment was previously forwarded with the Notice of Consideration Meeting dated January 30, 2013. If no notice of intention to make application to quash a by-law is served upon the Clerk of the Municipality within ten days after the passing of the by-law, or where notice of intention has been given, if an application to quash is not made within three months of the passing of the by-law, the by-law is valid and binding according to its terms. Dated: March 1, 2013 �_fim'-�, A -j - " a No a I. Brya HonBA, McT Clerk 22413 Hoskins Line, Box 490, Rodney, Ontario N0L 2C0 Tel: (519) 785-0560 Fax: (519) 785-0644 i d SlS( I' 3 .? rt i r Y tN L'B�Sk� R;i y .yam�• � '�,�}f `rya-.E.»4•.�.I 7r 2�. I ^f• V l®r, Y'1 C). p -�qa f � i 1 fable of f;€ rri.ailAs Policc-:Services Board Dt;taChnlent Commander Organization Staffing Crime Stoppers Elgin OP Auxiliary Business Plalnning 7 crime Management Plan Traffic Manager�tent Strategy .r Coe Ylrtiunity Satisfacti®n Survey ' Corrirnurity Policing . Detachment stics 12 Calls for Service Traffic&Marine Safety Crirne'PreVention Drug Related Offences Regional Mental Health Centre Financial Reports is Contract Hours of Service Overtime Revenue Criminal Record Checks RIDE Grant i it !Z f �w VW r + Er - p(SLIC� a! I 4, JF Jo�mne Ferguson, Bonnie Vmvel (t iS a lardy bege for i,ie. a; tile_ Chair oC LhC Figiii Group Police VVayne CaNeq Chair--Doug Gunn, Bill Walters Sen*cs Board to K e € Y opportunity to eNwas some of m, thoughts and sonic+ of my views upon the Police service proAdud is s to the 1-01-81 inundcipulit.ie.s ofthe County of l'lg 1. l> Ug 1 At of till Qsh to Umnk the Councils of the tl�rree rnrinicipalities x Bowl Cor Navin hell me the l'f;IJI'C:�E:n[ On the ° � {rr;r, � I L�1]l]ortllnrty to be their 1'cpivscn(.ative for :1 nl.11TtbC'r of `l:`111 ,j Probably forever, the municipalities are and will he faced with ever iner's'asl]] �, CD�tS of admrmstration, including polking. t' ! juxtaposed against the ever present wish of the residents of the. f. tie ' IttrrniciP:llities to kCCP taxes as low as possible. "1'he foregoing was most apparent in the settlement of the last contract for :t `- policing which this Board approved. The local detachment of the Ontario Provincial Police, headed np by Detachment Commander htspector farad Fishleigh, sustained a staff reduction ill front line officers. Notwithstanding this reduction, the local detachment of the Ontario Provincial Police has continued to Provide an excellent level of surviec to the nrerrrber rriu riicipahties anti, at the same tirrle, there has been a statistical reduction ill crime and a slight reduction in the overall cost of policing. Personally, and on behalf of the 13o.1rd, F levant to.congratulate and express our sincere thanks to all those dedicated Personnel mvho Nark out of the local detaAment of the Ontario Provincial Police. Each and every one of your is the face of policing in this county and your have done ~yell. '� ithin the last year 1 have had two private citizens who received speeding tickets comment upon the courtesy and professionalism of the officer who gave them the ticket. Last but not least, F thank my fellow Board members for halving given me the opportunity to serve as the Chair of this Board— it has ])coil a pleasure to do so. Douglas G. Gunn, Q,C. Chair, Elgin Group Police Service; Board Detachment Commander Inspector Brad Fishleigh On behalf of the dedicated officers and staff of the Elgin OPP Detachment it gives nee great pleasure to present the 2012 Annual Report. This report will demonstrate the high level of commitment Elgin County OPP has brought to all municipalities of'1he Elgin Group. Elgin officers and staff have worked in partnership with many stakeholders to deliver a"community first' policing service. These stakeholders include our partners in the Prm inial and Chfario Counts, Family and Children's Services, The Ministry of Natural Resources, neighboring OPP Detachments and Municipal Police Services, and the dedicated members of out' Comrlturlity Policing Committees. ]n 2012 our policing priorities, as identified through community consultation, were Traffic Safety, Crime Prevention and Increased Visibility. 1 and pleasecd to report that we have seen a reduction in personal injury and fatal collisions, and increased our visibility through increased foot patrol and directed patrol. Elgin OPP was very busy in 2012. In addition to our usual festival., fishing derbies, parades, and cornmunk) events some highlights oftiie Year drlcluded the move of the C%a Submarine to Port Burwell. the SnowbhAs "Smoke on the Water., demonsualtion in Port St rile), and the RCMP NIttsical Ride in Shedders. \VAh the combined support ofthe Police Sawkes Board, Athin ictal Councils and our Conim nd PoUng CoOlndaceti, Agin County OPP will continue to provide a nery ice that is prokslonal. u-ansparent and appropriate to the circumstances, rcspeclillg the individual iii{7 do Vall persons. 4- - -- H v"}q �c.:}Cc)W_J 1m-,I 1t 1( Polic,e Services Elgin County +CAC Board Inspector Detachment Commander Staff Sergeant Auxiliary Unit Detachment Manager Detective �iviiian Administrative - -- Patrol Sergeants -" Sergeant Assistants Patrol Consta-bins Detective Community Constable,s Services Officer - Emergency Community Drug Court Services Response Team Action Team Officers Traffic._ Domestic Violence Court Security Management �eaivi Investigator Officers S$afflPn gbAn eS Elgin County Detachment experienced many changes to staff during 2012. Some members have taken advantage of opportunities to relocate to other areas of the province for promotion or personal reasons and many new officers have chosen to come to Elgin Detachment. In 2012 we received three experienced officers from other Detachments and 4 new recruits. These officers are a great addition to our team and bring a wealth of knowledge and expertise with there to Elgin County. in 2012 we said farewell and good luck to SISgt Shawn McGladdery, DISgt Heidi Stewart, DC Andrea Quennville, PC Barry Clark, PC Jeremy Kulwartian, PC Rick Carroll, PC Laurie Houghton and PC James Morrow. who have all moved on to new positions elsewhere in the organization. On July 10`h we were all saddened at the loss of Wayne Lamoure who passed away suddenly. Wayne was a dedicated and loyal part time officer with the OPP after his retirement as the Deputy Chief of Aylmer PS The Elgin County Auxiliary Unit also experienced numerous changes in 2012. Our previous Unit Commander left the unit after a lengthy absence and four of our Auxiliary officers were successful in their application to be full time OPP Officers. Terry Williams is now the new SISgt, Unit Commander and Sarah Paul and Travis McCormick are presently acting as unit Sergeants. The unit continues to provide a great service to the community as you will see later in this report -7� Elgin Gourrty 0[3p continues to srApp011 the London i_ gin Middlesex Crime Stoppers Program. This program has been very Successful in 2012, handling over 2,230 tips that resulted in the clearance of 61) trim:rral cases, over V/3 criminal charges, over $46.000 jr) recovered property, 9 weaporm seized, over $1.t�U5,{)()() in seized drugs, and over $22,000 in seised cash. r 3R - 11 pp 1 _ Lr M � Inspector Brad Fishieigh pleads his case before the Judge and prosecutor at the 2012 Grime Stoppers Jail-A.-Than. -2 4 x i . ` �a•7,pAa4 I - intq An[} E W it �g �I 7i t J li- 1( 1 Crime Steppers display at Fami'y tray Grime Stoppers TOute Night Fundraiser IDJ CSO �A GLA:1 0 i C '16 1 j 1 Fhrough this q�-Owih ph',isc," the un�[ c'o[)'L;:rIu; -' to be coh(-,,,-;ive and r rrr Tin, Mrorig alid con-lrniUecl 10 sorvmj wil cornMUnitises in a professional and positive manner. Pwi of our un t s strategic plan for 2013 is to coftnuo, to prepare our exi-stifig and fuLire nienibofs with the training, tools and confiderice to BISSiSt TI the 1111-14itl-lde Of requests from our colleag'Liles wlthi!l O e OPP, and to Support the many stakeholders OCI-oSS C)(jr C- M auxiliary members continue to proudly serve within our CoLinty and beyorw-1, by participating in sijch everts as; food drives. Remembrance Day events. Holiday events, youth organizations, career days, cur MI-Inity events, public awareness campaigns, training exercises. marine patrol, regular patrol and much more. The Auxiliary unit is excited to continue Our commitment to OWCOMMUnity partners, the Egin County Detachment and the OPP in 2013. Elgin Auxiliary Contribution 2012 3041.5 3500 3000 2500 1596 2000 1500 737 1000 400.5 500 0 ea 0 00 IIA P Auxiliary Constab`es Travis McCormick and Jeff Li-ster A/,13qt Sarah Paul, A,'S/Sgt Terry Williams, arict -0'IdLJC,h'Ig a Food Drive to support Car:ijg Cupboard. Aiixiliaiy Constable Marcei' GOUlet, On Patrol. bb- PI an inRhIF&Ols an,1;7 tJ�ir�rr�a��irir���u�� Business Plan Our 2012 Business plan priorities as identified with community and board consultation were: Traffic Safety-- including reducing speed and personal injury collisions and safe movement of traffic on Emergency Detour Routes during Highway 401 closures. Crime Prevention --- increase public safety and confidence through relentiess investigation of crin-iina activities, particularly those crimes against persons and property. Increased Visibility— increase public confidence with a strong presence in our communities, particularly foot patrol, school patrol and community events. Increased interaction with the public through friendly, approachable and responsive contacts. Crime Management Plan Elgin County Detachment has a comprehensive Crime Management Plan that is administered through the leadership of Acting Regional Detective Sergeant Tom McLean. The crime unit will undergo some organizational changes in 2013, starting with the replacement of D/Sgt Stewart who was promoted to a new position with the Criminal Investigations Branch. The Crime Unit increased in size by one Detective in 2012 and Detective Constable Peter Caslick has joined the unit. Our Detachment Drug officer has just moved on to a new position and we will be developing a new drug officer over the next 6 months.The Domestic Violence Investigator, PC Michelle Smith will remain in the Crime Unit and be supervised by the Detective Sergeant, The Crime Unit is responsible for oversight and investigation of all serious crimes that occur in our detachment area. The foundation of our plan supports the OPP Results Driven Policing methodology and focuses on public safety through crime prevention and investigative excellence. Traffic Management Strategy Elgin County Detachment has developed a Traffic Management Strategy with a goal of reducing motor vehicle collisions, specifically those that result in injury and death. Our focus in 2012 has been enforcement and education around aggressive driving, impaired driving, seat belt use and distracted driving. These tour driving habits are within complete control of tine driver and together can have the largest impact on road safety. In 2011 Elgin County OPP initiated a new Traffic Management Team that assigned four members to directed traffic patrol enforcement. This is in addition to the regular assigned traffic enforcement from front line officers. We have had great success with the Traffic Team and have been very responsive to requests from the community for specific traffic enforcement. Our enforcement statistics are up across all areas of enforcement and although we experienced a slight increase in overall crashes the number of personal injury collisions continues to decrease. This is truly an indication of the success of our Traffic Management Program. 2013 Business Plan Consultation for the 2013 Business flan is in process. This will be the third year of the OPP three year strategic plan. As part of the consultation process we have received input from: o Municipal Councils Community Policing Committees Community Partners and Justice Stakeholders, and The Police Services Board O1.11iii:v :3ld t":10ud ti�Ist ye, !31111.-y co? r olf in their cowjrnE ni[y 2. Of-the 102 respondents (or 26.2%) who said they had contacted the OPP in the oast year, 94,2`% were "satisfied" or "very satisfied" with the ease of contacting the OPP. 3, Overall, 92.6/0 of respondents were "very satisfied" or "satisfied" with the quality of police service provided by the OPP. 4. 91.6% of respondents were "satisfied" or"very satisfied" with the OPP's ability to work with communities to solve local problems. 5. 92.7% of respondents were "satisfied" or"very satisfied" with the OPP's visibility on the highways Community Policing Committees Elgin County OPP is very blessed to have a strong network of Community Policing Committees to represent the municipalities we serve. We work in partnership with our committees to identify and resolve issues of crime and traffic that are identified by the committees. In addition our committees volunteer countless hours of their time to support many community initiatives, particularly those that assist children, the elderly and vulnerable groups. Elgin County has six Community Policing Committees, namely West Elgin, Southwold, Port Stanley, Belmont, Malahide, and our newest committee in Bayham. Elgin County OPP is very appreciative of the hard work all of our committees do to support their community and the OPP. Alt 4 f 1' . . t Elgin OPP Community ; Policing Committees D attend an all committees ' meeting in Port Stanley. - ,;;�: tip, •- � ' F ��T'�t ��j Y ��Jy���� ��{�C��� |1VVaS @U0the[ bVsy Ye-@/ fOF Bg�U C0UUiy DPP �0k1|�un�y 80|Y|C8S/k4gdi� �H[@1i(��S LfDC�| Cnn��@h|� ||oy VVhE�h�[ y[OYidiUg SCh0N |��iUR)S pub|/C ����y �C3Sn@giDg �O oUN���n|�Yg[OVp� pubh� SU��» ho��t|Dg S oi� iUiO I(, 08 iv Q p �jf�i� 8//d rKyYY8n mi//� |]Uh[/8 UlG CO!d vviD�8� Dlo0ihs i�c fotU: �a� :�' .u36 �@��� toPioC inC|Uding Lha Vo|ue8 |nf|uQn(30�� snd Peen; Program pNP` VIP [vograin \Grgeis grodc-,' six o1udenh @nd is a co-operative program b8hween flh$ po|ioa -and V)-- |noa| nchun| boards The prOgnarn has 11 oonsioDs of which an officer teaches 5. [hene sessions nonain� nt 1. Role of Police Officer Z, Youth and the Law 3. Internet Safety 4. GubotanceAbuse/Miaume 5, Youth Justice Circle The VIP program runs from October until June and isagreat educational tool arid also a great way for police to interact with today's youth. Aa the weather warmed Constable Cmr|eon's goal was to promote bicycle safety, road safety as well as water safety. Constable Carlson attended several bicycle rodeos at local schools to provide students with interactive bicycle safety presentations. Elgin County Marine Unit coordinator Constable Carlson promotes water and boating safety toboth students, |oom| Marinas and to boaters on the water xvhi|o conducting marine patrol. Pictured are Constable Craig Duncan and Constable Troy Carlson oD Lake Erie in Elgin's 24 foot Se@uoviri AG summer arrived Constable Carlson completed the |n school activities and prepared for the multitude of summer festivals and activities going on throughout Elgin County. Some of the many community events Elgin DPPmembers and Auxiliary noannbaro attended throughout the summer included Port Stmne/yCaD-Fest. Harbour Featand PhdeFest. Port Burwell Tub Oaze, Be|[DoDt'S Canada Day Celebration, and Belmont Summer Fun Day which included Constable Carlson vo!untearingtD get dunked |n the dunk tank! ~' "OpIr F M CATFIN. Each year Elgin OPPOfficers MAY andAuXiUmry Members provide sponsorship and assistance ot three "Kids Cops and Canadian Tire" fishing derbies around Bgin County. � clll ��nflU�a1 F) d( k l ,ilooff �rCll,!(;�ill{ i i cillC� '.,I�IIUIGCC'll.,'lii i111'if1!IV:) Ind l )row'11) iS ,�k.3ElC?U group oi stuaefl'` Walk iFi vvesi i)a(A ei E�IcljOf' iE]I(.: f�l 'L�li l_ffl(-h o" lhn I" ��aI'.,� I�r)'"111rIit �i ,�!.:<�? I )i�iV{t� l)�`�II�F�CI(?E,I ���!1til4i�l{� � ".7?11(? lf(�f} � Iln'I:: ( "s[}Il IIIY ills new Distrac�ed 01-1vino Siri-lul'a'ior ":u ES. Joe"s 1-Iigh Schooi �,�> picture;ci bellow, SISgt. N� arocl<a was oil f�ullt I o reinforce; the opl:' s suppo' a- this proje;ci. Tills new piecto of educational tec rlology yiv j; ),jell rcce;ivecl. ;.l ' 5 f r f,• t -fir ErY[i�F Constable Carlson was on hand for some major events held around the county including the Canadian Forces Snowbirds Air show in Port Stanley and the much awaited arrival of the Objibwa Submarine in Port Burwell. 4.. - l f. # t A As October rolled around Halloween safety, hunter safety and safe winter driving became the topics of discussion. One of our important road safety programs in Elgin County is to remind the public of the risk of collisions with deer. In 2012 we had 311 car/deer collisions in Elgin County. '10 |auochwd �hn � it'' Ga0paign� /h� coD)pa/Qn �o a pro'auim� ;ommunih/ initiatadapp/oaohto making (heoomnnunitysaforandprnve0�c ihxDu o u pruier� boiwxymo o ���ii�ng (�on|n1uhaa and tho [ !gin (]PP. "I'll signs no\ e// Bo!mo:{ �s an ./nso[8 p|ncn "o |�vo� Jun� the, op�xw�k+ i�m gn� �k� c�:a aod p|i�� �o|mon\ niUzsns |l8vmfurU)�h cunornuN�y anU MAEand of its p/npmtTy 7heoanop-ai nshovvathat8e||noniin eOnao� p|a�eio |iveand dia' there ared-tizBnn 'fo|dnQepro. ppr000hto keeping it that way. In NoVernb*rOPp members also attended the annual MAOD Candlelight Vigil. The vigil is held to celebrate and remember those who have suffered loss as aFenultuf drinking and driving. The ceremony iaavery emotional and moving tribute and m reminder of the important message that alcohol and driving does not mix. December brought messaging for safety during the festive season including the Festive RIDE program and safe winter driving The Community Services Officer actively participates and assists with nlgDy Community G/oupyvvithm Elgin County. Services such aaspeaking engagen1eDts, policing advice/opinions. community safety displays are just some of the services offered. The Community Services Officer actively participates asanOPP representative on many local committees, Elgin County Road Safety Cmnnnlittee, Safe Grad Committee, K0ADD — Mothers Against Drinking and Driving, and local Community Policing Committees and Neighbourhood Watch Committees, to name a few. LJ The Co/mg Crafters provide knitted do|[utu be handed Elgin County Quilting Guild with quilts donated to out by officers tonhi(dr*n affected bytrauma Violence Aga�nst Women E�QinCounty _Isis A comparison of incidents from 2010 to 2012 covering the same time period January to December reweals a slight decrease in calls for service in 2012. 9900 . ..._ - 9850 98ao 9779 9750 9700 9600 F 9550 4 9531 9500 htA. 9450 9400 k f 9350 Ljrl 2090 2011 2012 Elvin Group Total Calls For Service 4000 ...... - 3000 2000 - 1000 - Q FF . ....... FFI Uj -_ West Dutton Southwold Central Malahide Bayham Elgin Dunwich _ _Elgin 1J 2010 1640 W 828 � 1097 3,713 9279 1322 ®2811 1573 832 1258 1 3855 1312 W 1313 12812 1314 907 1048 3523 .1384 1355 Elgin Group Calls for Service_by Municipality 14% 14% ©West Elgin 0 Dutton ©Southwoid 0 Central % HMalahide €�Sayham j 7370/67 Erin Group Total Calls Distribution 2012 "i a i r Fi ti r =k l The safety of motorists on Elgin County roads has always been a priority for Elgin Detachment. In 2011 we introduced a new stand alone Traffic Management Team that is directly supervised by the Detachment Manager. This has proved to be an effective tool' in reducing serious crashes on our roads and also very responsive to the needs of our community. Our enforcement has increased in all areas in 2012 with noticeable increases in traffic enforcement and foot patrol. Officers conducted 345 static RIDE checks in 2012, in addition to other tactics used to identify and remove impaired drivers. Festive RIDE= was in operation from Nov 24th to Jan 2nd. During that time officers conducted 71 RIDE checks, resulting in 4 drivers being charged with Impaired Driving. As you can see from the Motor Vehicle Collision chart below we have seen a slight increase in total crashes in 2012 but continue to see a decrease in Personal Injury crashes. I believe this is a direct result of targeted enforcement of Impaired Driving, Aggressive Driving, Seat Belt Use and Distracted Driving. These four factors can often be the difference between a minor crash with no injuries and a major crash resulting in injuries or death. Of the crashes we experienced in Elgin County in 2012: Fatal Crashes Remainin Crashes Alcohol Involved 0 29 No Seat Belt 1 22 Aggressive Driving 0 74 Distractedllnnatentive Driving 4 100 Animal Related 0 311 800 -- — ..__-__ — - --- -- ._.- - — --- -- .----- 700 . 600 500 400 .*i 300 f { Y; 200 '100 0 Property Personal ; - - Darnage Injury Fatal CarlDeer ❑2014 731 -- - 76 6 --..._ 322 ❑201-1 703 62 - 6 299 x120'12 713 07 5 311 — - __ s -,4. �� ......... :.: 4 FT IL �al Ym' a.__....rc --: ., - ...-....`:_.. Y r��i"==•,�'" •::,.nom ;i -,. rg_ Elgin Detachments Marine Unit is made up of 5 qualified OPP Marine Operators, a summer marine student and is supported by the Elgin Auxiliary Unit. Officers are on the water patrolling every weekend and attend water related community events during the boating season. in the spring of 2012 Elgin Detachment acquired a newer police boat as a result of the OPP's ongoing vessel upgrading process across the province The 2009 24ft Seaswirl with a 5.71- Volvo inboard/outboard replaced the 10 year old Elgin Seaswirl. The Marine Unit was out early for the May long weekend ensuring that the boating public was ready for the boating season with properly equipped vessels and properly qualified captains The unit attended such events as Can-Felt in Fort Stanley, Tub Daze in Port Burwell, Harbourfest and along with marine units from Norfolk and Chatham provided on water security for the Canadian Snow Birds Demonstration "Smoke on the Water." Late in November the Elgin Marine Unit was on the water to greet the Ojibwa Submarine as it arrived at its new home in Port Burwell. ,I 't a� _ J ConstaNe Cray Duncan and Troy �'�91-iS.�'1 '1 r G. atrv, , 9 to ensure the safe deliver of h ` J r> y the O,�bwa to Pos t 13,,r4�ei� in Nov 2012. Marine Hours— �4 of Vessels Checked # of Charges (Criminal, Provincial, Marine) ----- -346.5 �.. - ---- -446- - ------- 20—--_- -- A |n �012 Elgin D8b]Ch0(-�Oi 01-1[ CO00�h608U� t0 onnn� p[8v80tmn YV� h8ve pn)w�O{| �hrC� �dd|�ion8/ ofOCt�S vii|h the 0pp0�o-;ity {omo[k gKhO8 U./i� fU} u uftir�� 0ppV ty nVi oO|y 88Ci3� ihc" vv[h 'e:i[a nfliCR|s f0/ inv(-�'sti8Jd|VG ;r)r0v|d8� o c� ezp0|ie-C�- �or �ha nf�C8|x \�8� vYiU m3)�8 thuk' b��a� ime�t�y8tAr� w/hCo �h�y /eL�'�� k f.8;� �':n »i'�u h(} d8t8ChOAenthaOJ|30iUC[oa"'ad OUrC(A0[ni6nneD` k] vyorkiDO wiUl 0UrCum'V;ni Poj�kxUU CnrnrDnto�s b) identify and 1-0oO|*s iGGu8s ofoonconn in dho n0;o0nun/ty. {)urdotaohnlm/� nondnos iu vvork with and Suppo� ou/ paNOerxt,*8hV|dmro Uke, Tha Chi|dnyn'mAid Society. \ o|e0Qs Against Woman BQin County, The Regional Mental Health Centre, The Ministry of NGu[8| Resources, Our JusU Partners and neighb8u-ing Po|iow Services. In 2012 Elgin Crime Unit Members attended ovo[ gO businesses iO provide tips on robbery prevention and how to make their bu,-,iness less vulnerable to break and enters. . The charts below provide m detailed report of property oriDnns and crimes ugametpomohn in Elgin County. 7000 Criminal Foot Patrol Directed Patrol I POA Charges 7IN17 Charges J (h rs) (h rs) Fo 2010 887 5966 679 2,992 10 201 q 3474 859 3309 '1215 6,193 Enforcement Statistics Break & Enter VVe have seen a slight increase |n Break & Enters in Elgin County |n3U12` up7O96 with the greatest increase occurring in S0uthvvO|d Twp. 60 0 FFO Duriwich— Elgin 0 2010: 48 12 22 35 16 20 El 2011 22 9 1.0 42 10 20 02012 20 11 22 36 17 116 Break and Enter O0DleGUcVi0|�nco has iDCr88Sod i0 BgiD C0UJiy Ule province. |n 30i1 we identified D0m�Sbc ho� o��r�i0o0)rouQhOur D/�YeoPo|iC��� in�U@Nv�� �n2O1� �vaho`/� Cun�nV�d in wx}dk wi�h 0m� �@�Vs/� �U2�|�|�s. |ikS ViV|,nnCoAQ6iAStVVVrn�,n BUio ��0�3iy to inur�aS: 3p/8n3non� u�dndUC��iUO8ndinohUa3en(eof ;,genCyvv�hnV of�u3�u �oen6��eV/r�irn� r�ociv� �3'/i�e� av@U@b|� i� |wvo th� �o:8i�Si //Dp3Ct Q� th� 8Um2S� opp0rtJn4. lL is U��icu|i [u S:y h}1, U .i8|U m:Ji�'�. u. iDC[��S�d 8dUCa�iVn has COD��bUied 'm the iDCn3OS3 in K)po�Gd dO08s�iC »!0|CDo� 0CCU0�DC83 1%0 0 rfj 4-E Dutton Central 2010 53 30 23 74 39 37 J El 20111 56 22 36 77 40 102012 86 46 47 99 68 1 85 Domestic Occurrences by Municipality 35$ ISO so Sexual Theft Theft Theft Auto Robbery I Assaults Mischief ' Assaults ' Under Over from MV : Theft .112010 6 115 21 286 19 114 190 :0 20111 5 114 30 245 11 95 164 2012 0 120 22 170 110 55 160 45 Elgin Group Other Crimes 2012 Regional Mental Health Centre - Elgin OPP has worked in partnership with St Joseph's Health Cmno to respond to calls for service at The Regional Mental Health Centre. Through collaboration and information sharing m/a have realized @ true understanding of each others policies and prVUoo|8 and how Vve can work together to provide better serv;ceto the facility and the community atlarge. In 2013 we are moving forward tu develop and provide additional training to our staff to build on the positive relationships we have established. By m/0[hiDg together we have been able to substantially reduce the calls for service at the facility in 3013. With the new facility opening soon vve expect this trend tocontinue, Year Call for Service Persons Absent Without Authorization 2010 302 81 2011 340 73 2012 165 27 Jr. ;0('Lliif):1:. J'1 („l ,_)'Ick ""Jr do 10 ?-o! '(}Cc1liC7rl clrlCf rF1C3,1 :i<',c C.1 C(i4' cl"P ICY 'Y-1v") I,,_ unk l0 corI(u(fC ci 50cllch (}I'l L_ Ike SUccessful crime prev('ntloll is associated to do terrent programs and the sharing Of crlrrl@ In'rorna4at!on with OLIV Iocal policy~ agencies and West Region OPP lnteliigence Section. [-he utilization of intelligence--lecl poii(sing h�ls deterred crime with this direct approach The implementation of a pro.-active approach ut;!izirlg both uniform rand crime personnel have been a c:ontribi'iting factor to the significant reduction in crime. In addition we are very appreciative of the work that is being done by or.ir CamnaLrnity Policing Committees and the assistance We receive frorll the public who have provided information that has assisted with investigations. Drugs ` Elgin Detachment continues to utilize a Community Drug Action -team officer •� • " who works with the Regional Drug Enforcement Section to investigate and respond to drug offences in Elgin County. In addition, all front line officers contribute to drug enforcement through their individual investigations Smaller naanjuanna grow operations continue to exist in Elgin COUnty. contributing to the use of marijuana. In addition, opiats, barbituates and to a lesser extent; some designer drugs are also present in Elgin County. Elgin Detachment has been very successful in cultivating intelligence and �. identifying drug users and sellers in the pursuit of interrupting and reducing the ' drug availability in Elgin County. 300 i i 200 j 100 0 Occurrences Search CDSA Charges Criminal Warrents Charges 21010 ___182— - 1 .. . 8.8 22 �201'I _ 196 10 _ � 146 29_ t=12012 _245 '18 155 33 Prua Occurrences Year Property/Cash lei ed Drugs Seized $ - 2010 55,000 16,154,599 i 2011 32,000 1,389,353 -- -; - - 2012 1;120,000 �� 795,444 - '17 inanci Rpnnrtq �o 2012 F|qx 01[ tum delivered 83SS�78 |)o�/[o 0 1 nnn/ip9 tOEh8 contract. Oxceod8dth� c01'1k3Ct h0u/sreqUiRadbv7.120.25Moum In 2012 Officers from Elgin Detachment were called UpnD to assist with provincial n9SponsibiAfie6 on a number Of000goionx. Dlootnrtgh|y. POr[ Dover Friday 13m evonta mndThe OoUg|on Creek Estates Land Ci8im SeNernem �n Caledonia. The Elgin GroupvviO o*ceima a rebate [or Provincial Service UuuUa in 2012. 80.000 Minimum Hrs Hours Received Hours Exceeded Required L-12010 61,462 69,229 7,777 2011 60,425 68,682 7,354 63,664 7,126 Contract Hours 2010 - 2012 'The charts below outline the overtime expended for the Elgin Group contract by Elg/n Detachment officers and a breakdown of how it was expanded. Elgin OPP has implemented a number of stna1egiee to naduoa the use of overtinne, including the creation of an nvmr/ap shift from 3:00 pno to 3:00 am during peak time for calls for servica. and policy changes towhen officers are called in on overtime. It is noteworthy to report that the Bqin Group overtime in2O12 was reduced by2.378.5 hours from 2011. a reduction Of42% |n2011 there was an 18% reduction from 2O1O. 7,000 6,0 | 6,654.50 | nuvv �� ~~ | � 4,000 � 3.000 | 2.800 1.O0O 2010 2011 3012 I I f -;(i`%, R 55)4(%1/o Overtime Expenditure by Percent gI in_Group Revenue Report The chart below outlines the revenue collected on behalf of the municipality for services provided by the OPP. ]ANU RY FE($dYUARY I MARCH - APRIL MAY I JUNE —7ULY 3,b62 75 $ 3,887 50 $ 4,24125 5,218.53 i 4,171.25 i $ 3,801.75 $ 4,382.00 GUST 5 SEPTEMBER j OCTOBER NOVEMBER I DECEMBER AUGUST $ 4,220.75 $4,922,751 $3,342.25 _' $2,104.00 TOTAL: $ 48,583.53 i— Criminal Record Checks The chart below provides a breakdown of criminal records checks completed by Elgin Detachment in 2012, an increase: of 344 more checks than 2011. Of note the majority of those checks also required a Vulnerable Sector Screening, which is more time consuming to complete. Criminal Record Checks 2012 Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Vulnerable Screening 229 138 148 166 275 234 182 202 250 254 143 87 2308 Regular H92 68 68 57 55 48 39 44 27 33 65 15 569 TOTAL 06 216 223 330 282 221 246 2 1 2.87 208 102 2877 R.I.D.E. Grant Each year Elgin County OPP completes an application for a RIDE Grant through Mothers Against Drinking and Driving. In 2012 Elgin OPP received $13,351.00 and all of that grant money has been spent to provide officers at RIDE checks throughout the County, The bulk of those checks occurred during the Festive RIDE Season. We are very proud and appreciative to be partners with Mothers Against Drinking and Driving in the fight to keep impaired drivers off our roadways, J yy _. BUGS(!"E U"P YOUR M.ONWY YOUR LIFE. ._< OR YOUR SEATBEIT 4 SY 1 M ; all 111pppk r; �0 Princess Avenue London, ON N6B 2139 Tel: (519)686-1300 Fax: (519)681-1690 Monteith+Brown E-Mail: mbpc(@m,bPc.ca niannina c:nnsiiltnnts Web: www.mbpc,ca 25 March 2013 MEMORANDUM #13-2254 TO: Members of Council Municipality of West Elgin FROM: Ted L. Halwa SUBJ: Proposed Severance — Donald and Betty McKlllop — 24810 Talbot Line (County Road No. 3)-part of Lot 16 & 17 Concession XII 1. Background At the meeting of Council on 28 February 2013, Council voted in favour of the above—mentioned proposed severance, the purpose of which was to sever a parcel of 21.8 ha (53.8 acres) and merge it in title with an abutting parcel of 22A ha (55.3 acres) owned by Steve and Agnes Simon while retaining a parcel of 53.9 ha (133.3 ac). Refer attached. As a result of an interpretation of the applicable provisions of the Planning Act by an increasing number of solicitors, the solicitor for the Applicant has indicated he cannot ensure that a merger in law, in fact, will take place. As such, the LDC is reluctant to impose the condition recommended by Council requiring a merger in title that we recommended and that Council supported. Consequently, the application it is now back before Council for a determination as to whether Council is still supportive the application if the result is the creation of a 'stand-alone' parcel'. The merger would have resulted in the creation of a new parcel of 44.2 ha (109.2 acres). One the one hand, the parcel being created as a 'stand alone' entity meets the minimum lot area and frontage requirements of the Zoning By-law, being 19 ha and 150 m respectively, although less than the 40 ha minimum supported by the Ministry of Agriculture and f=ood and stipulated in the adopted though as yet unapproved official plan of the County of Elgin. Donald &Betty McKillop—Proposed Severance MONTEITH BROWN PLANNING CONSULTANTS On the other hand, the parcels could be merged in title with solicitor assurance, if a small 'sliver', if you will, is severed from the Simon parcel and added to an abutting parcel, e.g the County of Elgin or to the owner of Lot 18 Con XII to the east. The County of Elgin is unlikely to be co-operative in this instance reducing the options to the abutting owner to the east. Conformity with the Official Plan would be maintained as would consistency with the Provincial Policy Statement. Fragmented agricultural land would be consolidated if not on title, then in terms of cultivation. If the Province is not willing to amend the Planning Act to ensure mergers in title, it should not expect municipalities to take extraordinary steps to achieve the same result. For these reasons, it is recommended Council support the application regardless of whether a consolidation/merger in ownership occurs with abutting lands to the east. (original signed by) Ted L. Halwa, MCIP, RPP � • r• • • f j s�~rv� - ZONING .'.j' AGRICULTURAL A2 SPECIAL AGRICULTURAL RR3 RURAL RESIDENTIAL THREE fi WA HAMLET OF EAGLE; mom P E 1 I x / ■ �'�I! ' II �j ICY f I J f r R. 6- t e ��;� ., ,".': �, �`. ; `��j' tf'�, ; ��s�r �'a a j�y�i lil'•1�iYt�� a' r t U 25 March 2013 MEMORANDUM #019012279 TO: Members of Council Municipality of West Elgin FROM: Ted L. Halwa SUBJ: Proposed Severance — Lakeview Aldborough Bluffs Inc. (Ric Knutson, Agent) - Part of Lot 4, Concession XIV—south side of Gray Line, west of Port Glasgow 1. Purpose • to enlarge an existing lakeshore parcel through the conveyance of abutting lands for the purposes of providing suitable and feasible access to the lot; • the lands proposed to be conveyed have a width of 16.8 metres (55 ft), a depth of 510 metres (1,672 ft) and an area of approximately 0.9 hectares (2.3 acres). The parcel, which has been encroached upon by potions of trailers, accessory structures and landscaped open space associated with the abutting Hickory Grove Trailer Park to the west, is proposed to be added (merged in name and title) to the abutting aforementioned lakeshore parcel; • the lakeshore parcel which abuts the Lake Erie shoreline, is occupied by a seasonal dwelling. If the consent is granted, the parcel would be increased in size from 7.8 hectares (19.3 acres) to 8.7 hectares (21.6 acres). No additional lot would be created; • the lands proposed to be retained have a frontage of 596 metres (1,955 ft) on Gray Line and an area of 34.4 hectares (85 ac). The parcel is without buildings or structures and extensively cleared, in part, for agricultural purposes with the exception of a large wooded area which occupies the easterly portion of the property. No change in use is proposed. Lakeview Aldborough Bluffs Inc(Ric Knutson,agent)-Proposed Severance #019012279 Municipality of West Elgin 25 March 2013 page 2 2. Provincial Policy Statement PPS and Official Plan • under the Provincial Policy Statement, boundary adjustments in lakeshore areas (i.e. areas other than prime agricultural areas) are not specifically addressed, although it would be reasonable to assume that given these types of severances are permitted in prime agricultural areas provided no new lot is created, the intent of the PPS would not be compromised. On this basis, the proposed severance would be consistent with the PPS; • the subject lands are situated within the designated `Lakeshore Area' in the West Elgin Official Plan. Consents for the purposes of conveying additional lands to an adjacent lot are permitted provided: a) the conveyance does not lead to the creation of an undersized, irregularly shaped lot(s) unsuited to the purpose for which it is being used or proposed to be used, or contrary to the provisions of the Zoning By-law unless the Bylaw is otherwise amended or a variance granted; b) the lands being conveyed are registered in the same name and title as the lands to which they are being added;and c) it is stipulated in the granting of the severance that any subsequent conveyance or transaction will require a future severance (Section 10.4.2) • a proposed amendment to the Township of Aldborough Zoning By-law to recognize the seasonal dwelling as a legal use on the lakeshore (i.e. Nirta parcel) was refused by Council and subsequently appealed to the Ontario Municipal Board. The Board ruled (9 Aug 2011) in favour of the continued existence of the dwelling subject to a number of matters being addressed, including the use of a holding (H) provision in the amending zoning by-law to ensure 'that the Municipality is satisfied that legal and physical access to the Lakefront parcel exists from Gray Line over the ROW or the Hickory Grove lands for persons and vehicles, including emergency vehicles;" • legal access to the parcel being enlarged was intended to be from an existing 10 metre (33 ft) wide right-of-way registered in 1942. The right-of-way, however, is wooded and overgrown and suffers from the afore-mentioned encroachments. As a result, the right-of-way is unusable as a means of providing legal and physical access to the parcel. By widening the access to 16.8 metres (55 ft), low-lying marshy areas as well as the encroachments would be avoided; Lakeview Aldborough Bluffs Inc(Ric Knutson, agent)—Proposed Severance #019012279 Municipality of West Elgin 25 March 2013 page 3 • the existing 10 m right of—way lies within the lands proposed to be conveyed. As it seems, it will be difficult, a best, to remove the encroachments from Hickory Grove, a solution may be to convey the portion of the lands being conveyed affected by the encroachments to the owner of the Park. This would be an opportune time to resolve this issue and a condition imposed to ensure in fact, it does take place; • with respect to item b) and item c) above, these matters are appropriately addressed as conditions of consent, if granted. Conformity with the Official Plan is capable of being maintained. 3. Zoning By-law • the lands being conveyed, retained and enlarged are zoned Agricultural (Al) in the Township of Aldborough Zoning By-law. A By-law to change in zoning of the Nirta lands to 'site-specific' Lakeshore Residential - Holding (LR-5-H) was drafted but has yet to be adopted by Council. The By-law permits and defines a seasonal dwelling, establishes various setback provisions, and requires that legal and physical access to the lands be provided prior to removal of the Holding (H) Symbol. The lands being conveyed would require a re-zoning as well such that consistent zoning applied to the enlarged parcel. The lands being retained would readily satisfy the minimum lot area and lot frontage requirements (19 ha and 150 m respectively) of the Al zone and a change in zoning or a site-specific zoning is not required. • the amendment to the Zoning By-law noted above is required to maintain compliance with the By- law, 4. Other • the proposed conveyance would provide legal and physical access to an otherwise land-locked parcel in keeping with, and necessary, to fulfill a related decision of the Ontario Municipal Board 5. RECOMMENDATION That the proposed consent by Lakeview Aldborough Bluffs Inc. (Ric Knutson, agent) be supported subject to the following conditions and the Elgin Land Division Committee advised accordingly: Lakeview Aldborough Bluffs Inc(Ric Knutson,agent)-Proposed Severance #019012279 Municipality of West Elgin 25 March 2013 page 4 a) That the lands being conveyed and enlarged be re-zoned 'site-specific'Lakeshore Residential - Holding (LR-5-H) First Density (R1) consistent with the decision of the Ontario Municipal Board, b) That the lands being conveyed are merged in the same name and title as the lands to which they are being added,- c) That Section 50(3) of the Planning Act R.S.O. 1990, as amended, shall apply to any future transactions or conveyances on the subject lands, d) That the necessary permit or approval is granted from the County of Elgin Woodlands Conservation By-law, e) That an entrance from Gray Line be designed and constructed to he standards of he Municipality. REASONS i) Consistency with the Provincial Policy Statement would be maintained; ii) Conformity with the West Elgin Official Plan would be maintained; iii) The requirements of the Township of Aldborough Zoning By-law are capable of being satisfied; iv) The matters set out in the Planning,Act would be satisfied. (original signed by) Ted L. Halwa, MCIP, RPP Z� 10 h � lil jl'(,NI I vA I' Sub C ;�9,,o;1(1,ary Ji,)c,'c Approval .A` fl-)�J Pj)rf. ',k 1-he March, 2013 edition of the Pori Gl,@sgow Secand'ary Plan includes the change,r-3 directed by resolution or Municipal Council, dated February 14, 20,13. In particular! the Land Use Plan - Figure 4 now includes the strip of land on the east side of Havens Lake Road in the Mixed Use category. o The Land Use Plan - Figure 4 has also been updated in accordance with the request from the Ministry of Municipal Affairs and Housing to show the lands subject to the generalized Woodlands and Hazardous Lands mapping on Figure 6 to the Official Plan of the Municipality of West Elgin. New policy sections have also been added at the request of MMAH with respect to Habitat Regulations/Endangered Species (Section 2.2.3.i)-. Aggregate Resources (Section 4.2.8); Storm Water Management (Section 4.3.3); and building heights (Sections 4.2.4 and 4.2.5). Also at the request of MMAH, the term "Settlement Area" has been changed to "community" throughout the secondary plan. ® The Design Criteria (Section 4.7) have been updated for non-paved private roads in seasonal trailer parks, as well as for parking stalls for trailer homes and boat trailers. * Recent discussions among legal counsel for the Municipality, the Province and Seaside Inc. have resulted in an agreed upon approach to integrate the Port Glasgow Secondary Plan into the Official Plan without the need for an Official Plan Amendment. This approach should shorten the anticipated time for final approval of the Secondary Plan, and remove the potential for new referrals and objections. The mechanics and wording related to integration of the Secondary Plan into the Official Plan are currently being reviewed by the Province with consultants for the Municipality, and for Seaside Inc. It is now anticipated that this strategy for approving the Secondary Plan will be acknowledged at a settlement hearing of the OMB. -------------------------------------------------------- Gary Blazak, RPP Consulting Planner Municipality of West Elgin PORT GLASGOW SECONDARY PLAN THE MUNICIPALITY OF (NEST ELGIN MARCH 2013 GARY BLAZAK, RPP THE PLANNING PARTNERSHIP PORT GLASGOW SECONDAY PLAN THE MUNICIPALITY OF WEST ELGIN TABLE OF CONVENTS 1. CONTEXT AND RELATIONSHIP TO OFFICIAL PLANS.....................................................1 1.1 SUBJECT AREA...........................................................................................................................................1 1.2 BACKGROUND AND RATIONALE-WEST ELGIN OFFICIAL PLAN....................................................1 1.3 OFFICIAL PLAN FOR THE COUNTY OF ELGIN.......................................................................................2 2. PLANNING PROCESS-PORT GLASGOW SECONDARY PLAN.........................................2 2.1 TERMS OF REFERENCE.............................................................................................................................2 2.2 STAKEHOLDER INPUT................................................................................................................................3 2.2.1 PORT GLASGOW YACHT CLUB (PGYC)......................... 3 2.2.2 LAKEWOOD TRAILER ESTATES.................................................................. 4 2.2.3 SEASIDE WATERFRONTS INC..................................................................... 4 2.3 OPPORTUNITIES, CONSTRAINTS AND FIRST PLANNING PRINCIPLES............................. .............5 2.4 PUBLIC INPUT..............................................................................................................................................6 3. LAND USE PLAN................................................................................................................7 3.1 FUNDAMENTAL ISSUES.............................................................................................................................7 3.1,1 HAVENS LAKE ROAD................................................................................. 7 3.1.2 DEVELOPABLE LANDS............................................................................... 8 3.1.3 PGYC AND WATERFRONT AMENITY ............................................................ 8 3.1.4 NATURAL AND CULTURAL HERITAGE ......................................................... 8 3.1.5 AGGREGATE EXTRACTION.....................................I.... 9 3.1.6 TRAFFIC CIRCULATION AND PARKING........................................................ 9 3.1.7 PEDESTRIAN AND LSV CONSIDERATIONS ..................................................10 3.1.8 DESIGN POPULATION AND DEMOGRAPHIC CHARACTERISTICS ....................10 3.1.9 SERVICING BACKGROUND ........................................................................11 3.2 LAND USE CATEGORIES..._................. ..................................................................................................12 3.2.1 EXISTING BUILT AREAS............................................................................12 3.2.2 EXISTING SEASONAL RESIDENTIAL...........................................................12 3.2.3 SEASONAL RESIDENTIAL..........................................................................12 3.2.4 RESIDENTIAL ..........................................................................................12 3.2.5 COMMERCIAL ..........................................................................................13 3.2.6 MIXED USE..............................................................................................13 3.2.7 WATERFRONT AMENITY AND ATTRACTION.................................................14 3.2.8 PARKS AND OPEN SPACE.........................................................................14 3.2.9 PROTECTED NATURAL CORRIDOR.............................................................14 3,2.10 PUBLIC PROMENADE ..............................................................................15 3,2.11 GREENWAY............................................................................................15 3.2.12 GATEWAY...............................................................................................15 3.2.13 VISTAS ..................................................................................................15 3.2.14 ARCHITECTURAL ATTRACTION................................................................16 January 2013 Page i. PORT GLASGOW SECONDAY PLAN THE MUNICIPALITY OF WEST ELGIN TABLE OF CONTENTS (CONT'D) 4. POLICIES..........................................................................................................................16 4.1 GOALS AND OBJECTIVES...............................................................................................................................16 4.2 LAND USE......................................................................................................................................................17 4.2.1 PRIMARY USES........................................................................................17 4,2.2 SECONDARY USES...................................................................................17 4.2.3 RESIDENTIAL USES..................................................................................17 4.2.4 COMMERCIAL USES .................................................................................17 4.2.5 MIXED USES............................................................................................17 4.2.6 SEASONAL RESIDENTIAL USES.................................................................18 4.2.7 PARKS AND OPEN SPACE.........................................................................18 4.2.8 AGGREGATE EXTRACTION........................................................................18 4.2.9 WATERFRONT AMENITY AND ATTRACTION.................................................18 4.2.10 HAZARD LANDS......................................................................................18 4.2.11 PARKLAND DEDICATION..........................................................................19 4.3 Servicing......................................................................................................................................................19 43,1 WATER....................................................................................................19 43.2 SEWAGE DISPOSAL..................................................................................19 4.3.3 STORM WATER MANAGEMENT...................................................................19 4.3.4 PHASING OF SERVICING...........................................................................20 4.3.5 ROADS AND TRANSPORTATION WORKS.....................................................20 4.4 IMPLEMENTATION.....................................................................................................................................21 4.5 GENERAL IMPLEMENTATION POLICI ES...............................................................................................22 4.6 SPECIFIC IMPLEMENTATION POLICIES................................................................................................22 4.7 DESIGN CRITERIA.....................................................................................................................................23 4.8 Land Division..............................................................................................................................................23 5. FIGURES AND MAPS .......................................................................................................24 5.1 Study Area...................................................................................................................................................24 5.2 Site Opportunities--.....................—.......................................... ............. ..............................................-24 5.3 Site Constraints..........................................................................................................................................24 5.4 Land Use Plan.............................................................................................................. 24 6. APPENDICIES (SEPARATE COVER)...............................................................................24 6.1 May 30 Public Input...................................................................................................................................24 6.2 Public Submissions From August 8 Workshops..................................................................................24 6.3 August 8 Workshop-Summary Input including Alternative Development Concept.....................24 6,4 Port Glasgow Yacht Club Preferred Plan-Concept`D'......................................................................24 6.5 Lakewood Trailer Estates Preferred Option--Concept 3....................................................................24 6.6 Seaside Waterfronts Inc.--Seaside's Proposed Master Plan.............................................................24 PORT GLASGOW SECONDAY PLAN THE MUNICIPALITY OF WEST ELGIN 1. CONTEXT AND RELATIONSHIP TO OFFICIAL PLANS 1.1 Subject Area Port Glasgow is situated at the mouth of Sixteen Mile Creek on the north shore of Lake Erie in Lot 6, 7 and Part Lot 8, Concession XIV, The Municipality of West Elgin, County of Elgin (formally the Township of Aldborough). It has direct access from Provincial Highway 401 via Elgin County Road 103 (Furnival Road). Port Glasgow traces its roots back approximately 200 years, Many of the Township of Aldborough's first settlers arrived in Port Glasgow via sail from the United States and Upper Canada. Local agricultural and fishing industries made use of Port Glasgow for distribution of products, and associated support businesses including warehouses, a hotel, wagon shop, shoemaker's shop, twine house, ice and fish houses and a dock. These uses were well established by the middle of the 1800's. Commercial fisheries continued to operate from Port Glasgow until 1995. Sport fishing remains popular, based largely from the Port Glasgow Marina (Port Glasgow Yacht Club incorporated in 1963), and a significant seasonal population, estimated at up to 1300 persons residing in two trailer parks (Lakewood Trailer Estates 244 sites, Port Glasgow Trailer Park 165 sites). The permanent, year round population of Port Glasgow is estimated at approximately 100 persons. The entire land area occupied by the community of Port Glasgow is approximately 62 hectares (153 acres). The study area is shown on Figure 1, 1 .2 Background and Rationale — West Elgin Official Plan The Official Plan of the Municipality of West Elgin was adopted in February, 2008, and approved with modifications by the Ministry of Municipal Affairs and Housing (MMAH) in February, 2011. Seaside Waterfronts Inc. and Lighthouse Waterfronts Inc. have appealed the MMAH modifications to Section 7.5 Port Glasgow, as well as related Goals, Objectives and Map Figures which direct the majority of population growth and residential development to the Villages of West Lorne and Rodney in the Municipality of West Elgin. The community of Port Glasgow is situated within the "Lakeshore Area"designation of the Official Plan. Seaside Waterfronts Inc. subsequently filed Draft Plans of Subdivision and Condominium with the MMAH for lands comprising approximately 23 ha (57 ac) in Lot 6, Concession XIV in Port Glasgow. The approval authority MMAH, has indicated these applications are complete, and have commenced the process of circulation for comments from ministries and agencies with respect to those plans and applications from Seaside Waterfronts Inc. Although some ministries and agencies have provided comments with respect to those plans, the approval process for the Draft Plans of Subdivision and Condominium will also be associated with the resolution of the appeal to the Minister's Modifications. The completion of the Port Glasgow Secondary Plan is intended to address the appeal to the Minister's Modifications, and to facilitate the completion of the circulation and approval process as it relates to the Seaside application for Draft Plan of Subdivision and Condominium. The secondary plan is also intended to provide a policy framework in the Official Plan for future development and improvement of all other public and private land holdings in Port Glasgow. January 2013 Page 1 PORT GLASGOW SECONDAY PLAN THE MUNICIPALITY OF WEST ELGIN 1.3 Official Plan For The County of Elgin The Official Plan for the County of Elgin was adopted July, 2092. Pending circulation, review modifications and approval, the County's Official Plan will form an upper tier official plan with which local plans, like the Official Plan for the Municipality of West Elgin, will ultimately be required to conform. Part F3 of the County's Official Plan provides that"It is recognized, however, that some time may elapse between the adoption of the Plan and the modification of the local official plans to ensure conformity. The modifications may be part of the statutory review process, as defined under the Planning Act." 2. PLANNING PROCESS-PORT GLASGOW SECONDARY PLAN 2.1 Terms of Reference After considerable discussion and input from major stakeholders in Port Glasgow including land owners, the Ministry of Municipal Affairs and Housing and the Port Glasgow Yacht Club, the Municipality of West Elgin prepared a Terms of Reference for Port Glasgow Secondary Plan in April 2012. The purpose of the secondary plan is "to provide a context or framework for the future character and form of Port Glasgow against which changes in use and the development and redevelopment of individual parcels would be evaluated and future decisions made with respect to municipal infrastructure and facilities in accordance with a stated vision, goals, objectives and policies; compatible and effectively integrated with existing development; consistent with the Provincial Policy Statement and in conformity with the West Elgin Official Plan." The scope of the secondary plan considers the following: a) Population and Demographic Characteristics; b) Natural Heritage and Cultural Heritage; c) Natural Hazards—Hazardous Lands; d) Existing Land Use; e) Type and Designation of Future Land Uses; f) Urban Design Principles and Features; g) Viewing Sheds and Vantage Points; h) Vehicular Needs and Circulation; i) Pedestrian Needs and Circulation; j) Servicing Needs/Requirements. The specific issues for the secondary plan to address includes the following: a) Location, limits and character of a`town centre' (or centres); b) Location and form of future development along Havens Lake Road; January 2013 Page 2 PORT GLASGOW SECONDAY PLAN THE MUNICIPALITY OF WEST ELGIN c) Ultimate desired cross section and road allowance of Havens Lake Road; d) Need for a dedicated lane on Havens Lake Road for vehicles hauling boats; e) Enhancement of access to lake front views; f) Land dedication for parkland; g) Amount and location of parking areas to meet future demands; h) Potential expansion of the Port Glasgow Marina; i) Optimum location for STP and SWM facility;* j) Design guidelines for new development and public improvements; k) Traffic and pedestrian circulation system; 1) Municipal services and facilities to service design population 2,2 Stakeholder Input Three principal private stakeholders provided significant input during the secondary planning process, in the form of detailed plans, drawings, supporting reports and verbal presentations. 2.2.1 PORT GLASGOW YACHT CLUB (PGYC) The submission included a detailed site plan of the club's preferred long term expansion plans for the marina basin, and the establishment of expanded traffic circulation and parking facilities on municipally owned property. The site plan shows a 50% increase in marina slips from 80 to 128 as a maximum build out. An organized parking plan for trucks, trailers and other vehicles associated with the marina use is shown on municipal lands to the west of the expanded marina basin. Improved landscaping and day user parking facilities are shown on Yacht Club lands to the east of the marina. Most importantly, these plans show a significant south easterly extension of the marina's west pier. This improvement is central to all expansion plans of the PGYC, however, it is also subject to an EA study which has not been completed. The PGYC also made recommendations for the siting of development on adjacent, privately owned lands, and the design of roadworks and traffic control facilities within the publically owned Havens Lake Road ROW. 'Discussions among the principal stakeholders,including the Municipality,the Province and Seaside Waterfronts Inc.,AFTER preparation of the Terms of Reference deemed that site selection and sizing of STP and SWM facilities would be more appropriately evaluated and established in a Class EA study,subsequent to the preparation of the Port Glasgow Secondary Plan. January 2013 Page 3 PORT GLASGOW SECONDAY PLAN THE MUNICIPALITY OF WEST ELGIN 2.1.2 LAKEWOOD TRAILER ESTATES The owner/operator of Lakewood Trailer Estates presented a site plan with supporting documentation for a vacant 3.92 hectare (9.69 acre) holding adjacent to the north west boundary of the existing trailer park development. These plans show 77 large trailer sites which constitute a 30% increase to the existing development of approximately 254 sites. The site plan makes provision for an internal private road system, and shows blocks of land identified as preferred locations for storm water management and private communal sewage works. This presentation also included significant background information about the use of Low Speed Vehicles (LSV) which are commonly in use in and around seasonal trailer park communities. The owner/operator of Lakewood Trailer Estates estimates there are more than 100 such vehicles(golf carts) in use in the existing trailer park development, with perhaps a similar number in use in the neighbouring Port Glasgow Trailer Park. 2.2.3 SEASIDE WATERFRONTS INC. Seaside submitted a complete application for Draft Plan of Subdivision and Condominium on 23 hectares of land in two parcels on the east and west sides of Havens Lake Road, south of Gray Line. The Seaside lands comprise 37%of the community of Port Glasgow. Approximately half of the Seaside lands are characterized by ravines, Carolinian forest and part of the Sixteen Mile Creek watershed. The developable portion of the Seaside lands are in agricultural cultivation. These lands are entirely within the settlement area of Port Glasgow, and exhibit significant development potential. There are 4 fundamental planning considerations associated with the Seaside proposal: i. Habitat regulations are prescribed under The Endangered Species Act, 2007. The habitat regulations for Eastern Foxsnake and Gray Ratsnake identify specific geographic areas within which they apply, including West Elgin. Regulated habitat for Eastern Foxsnake and Gray Ratsnake has been identified within the Port Glasgow Secondary Plan Area. ii. The relationship of residential and mixed land use development with Havens Lake Road and adjacent lands which are publically owned for the purpose of ensuring public access to Lake Erie and its associated natural amenities. iii. The relationship of the proposed development with the existing permanent and seasonal land uses in Port Glasgow, and the well-established pedestrian, commercial, recreational and residential uses in Port Glasgow. iv. The design and approval of private communal sanitary sewage and storm water management works in conformity with the Province of Ontario Class EA process. The Seaside plans for developable lands in Lot 6 as presented in the Proposed Master Plan in August, 2012, show approximately 85 lots for single detached dwellings; 8 blocks for medium density attached and cluster dwellings; 7 blocks for"mixed commercial/residential uses". The mixed use blocks are oriented toward Havens Lake Road and presume direct access. The residential lots and blocks are primarily oriented toward a"common element'internal road network, with some multi-family blocks oriented toward the existing roads in Port Glasgow. There is also a "community centre" block situated at the south west corner of Furnival Road and Gray Line, and several blocks of open/green space situated on lands which have been identified as having significant natural heritage value. The mixed commercial/residential blocks have been characterized as artisanal shops and live/work studios. These blocks have the potential to accommodate upwards of 45,000 square feet of ground floor commercial uses, which would constitute an exceptional amount of commercial space for Port Glasgow. January 2013 Page 4 PORT GLASGOW SECONDAY PLAN THE MUNICIPALITY OF WEST ELGIN Seaside's Proposed Master Plan shows blocks of land on the west side of Havens Lake Road which have been assigned for use in accommodating communal sanitary sewage and storm water management works. These works have been conceptually planned, and are supported by a Functional Servicing Report(2011). The FSR was prepared "to demonstrate available Servicing Infrastructure Plan in support of Draft of Subdivision and Draft Plan of Common Elements Condominium applications by Seaside Waterfronts Inc." The FSR is also intended to achieve environmental approvals from other key stakeholder agencies including LTVCA, MOE and MNR. Also accompanying the FSR in support of the Draft Plan application are an Environmental Impact Study (2011), and a Planning Report (2011). Seaside has also submitted drawings titled"Havens Lake Road Surplus Lands Proposal". These plans provided schematic details, property boundaries and parcel areas for lands in public ownership adjacent to HLR. The lands in question are necessary for Seaside to develop their proposed mixed commercial/residential uses with direct assess form HLR. 2.3 Opportunities, Constraints and First Planning Principles The planning methodology employed in the preparation of the Port Glasgow Secondary Plan employed multiple site visits and field reconnaissance, including traffic counts and observations during the annual Port Glasgow Fish Fry,the most well attended annual event or activity in Port Glasgow. Individual meetings were held with three principal private stakeholders, as well as with staff from the Province of Ontario. Three separate opportunities were also provided for public input and comments. The Secondary Plan process was initiated after public consultation on the project's Terms of Reference. The process involved the preparation of lists of opportunities and constraints from which arose a set of first planning principles and a secondary plan framework. There were seven major opportunities identified for Port Glasgow(Figure 2): 1. Significant views to Lake Erie; 2. Lakefront amenity; 3. Potential trail links; 4. Walkable study area (5-10 minutes); 5. Well established marina and amenities; 6. Extensive natural areas and potential for connected open space system; 7. Tourist destination. There were eight possible constraints identified for Port Glasgow(Figure 3): 1. Existing topography is very steep in certain locations especially in the lower portions of Havens Lake Road. 2. Minimal opportunity for connectivity with existing residential areas. January 2013 Page 5 PORT GLASGOW SECONDAY PLAN THE MUNICIPALITY OF WEST ELGIN 3. Single primary point of access-Havens Lake Road. 4. Need for organized traffic circulation and parking strategy. 5. Public/private land ownership. 6. Concerns related to storm water management from developed lands adjacent to yacht club/marina basin and the potential environmental impacts of drainage from new development on water courses and Lake Erie. 7. Need to maintain dredging/aggregate operations. 8. Need for environmentally responsible sanitary sewage disposal for new development. Based on input received from the public related to the secondary plan terms of reference, several site visits and preliminary discussions with all stakeholders, the municipality's study team identified five First Principles to guide the preparation of the Port Glasgow Secondary Plan: 1. Protect and enhance existing views to the Lake. 2. Protect the Natural Environment: • Minimize impact on the natural environment and in particular, ensure no negative impacts on the Sixteen Mile Creek watershed and Lake Erie; • Develop an interconnected public open space system that builds on the natural attributes of the area; 3. Create a sustainable community: • Locate uses where appropriate; • Respect the context; • Support the community structure. 4. Maximize the synergy of the marina and open space amenities to benefit the community and visitors. 5. Generate a well-defined and functional circulation and parking strategy that balances cars, pedestrians and marina activities. 2,4 Public Input Three separate structured opportunities were provided for public input into the secondary plan process. The Municipality of West Elgin also posted information about the secondary plan process, meeting notices, maps, plans, etc., on their website throughout the spring, summer and fall of 2012. The first public meeting in May, 2012, was designed to present the terms of reference, goals, objectives and time frame for the planning process. The public was invited to comment orally and in writing with respect to the direction of the secondary plan process, with particular emphasis on the priorities and issues to be examined. The public was also advised the next opportunity to participate in the secondary plan process would take place mid-summer. At that juncture a number of different development concepts for Port Glasgow would be presented by all major stakeholders. More than January 2013 Page 6 PORT GLASGOW SECONDAY PLAN THE MUNICIPALITY OF WEST ELGIN 80 persons attended the May, 2012 public meeting, and more than 40 comment forms were submitted by members of the public over the following two months. These submissions were consolidated and reviewed by the municipal study team during the course of preparing the opportunities, constraints and first planning principles described in Section 2.3. Two public workshops were scheduled in August, 2012, in order to facilitate the presentation of different development concepts for Port Glasgow. The afternoon workshop was attended by more than 80 persons, and the evening workshop was attended by more than 120 persons. The principal stakeholder presentations included a long term expansion plan from the Port Glasgow Yacht Club, the details of the draft plan/condominium proposal from Seaside Waterfronts Inc., and the Opportunities, Constraints and First Planning Principles from the Municipality of West Elgin study team. The latter presentation also included a conceptual, alternative development proposal based on the First Planning Principles. This proposal contrasted the Seaside proposal in order to stimulate discussion about a range of development alternatives for Port Glasgow. The conceptual, alternative development proposal (to the Seaside draft plan concept) is included in Appendix 6.3, attached to this report. The public was again encouraged to make both oral and written submissions to the municipality regarding the various development proposals and scenarios presented at the workshops. More than 50 written submissions were received. They are included as Appendix 6.2 to this study, under separate cover, available from the municipal office. A summary matrix of the written submissions emanating from the August workshops was prepared by the municipal study team. The matrix categorizes High/Medium/Low Responses across seven major categories of interest. Very few respondents were opposed to the future development of vacant lands in Port Glasgow. Many of the submissions reinforced those received in the May, 2012 public meeting, with a focus on protection of access to the waterfront amenity, preservation of public lands for public use, protection of natural heritage resources, and consideration of non-automotive traffic circulation opportunities. A significant number of the submissions also addressed the potential for development in Port Glasgow to contribute to the wider community's economic development needs. The summary of written submissions received subsequent to the August public workshops is provided in Appendix 6.3 attached to this report. The Draft Port Glasgow Secondary Plan was presented in an open Council Meeting on October 25, 2012, and at a public meeting on November 15, 2012. 3. LAND USE PLAN 3.1 Fundamental Issues Based on input from all stakeholders including the general public, public and private stakeholders, the Municipality of West Elgin and the Province of Ontario; and consideration for the First Planning Principles, seven fundamental issues have been identified for the Port Glasgow Secondary Plan. They are listed below, with supporting points. 3.1.1 HAVENS LAKE ROAD • Primary collector road function for Port Glasgow accommodating 6 classes of vehicles including automobiles, trucks/boat trailers, aggregate hauling trucks, excavation equipment, maintenance vehicles, emergency vehicles. Havens Lake Road is an open, public road maintained by the Municipality of West Elgin. January 2013 Page 7 PORT GLASGOW SECONDAY PLAN THE MUNICIPALITY OF WEST ELGIN • Restrictive covenant applying to lands adjacent to some of Havens Lake Road prescribing "the Land shall be used for free public access to Lake Erie and for municipal access to Lake Erie and for municipal parks and recreation purposes only". The covenant can only be released by Infrastructure Ontario. • Some lands immediately adjacent to the improved roadway in both public and private holdings exhibit characteristics of steep, possibly unstable slopes. 3.1.2 DEVELOPABLE LANDS • Seaside Waterfronts Inc. holds lands with significant development potential in Port Glasgow, which lands could accommodate in excess of 700 persons and a significant amount of commercial floor space. • Lakewood Trailer Estates holds lands with the potential to accommodate in excess of 70 new seasonal trailer sites. • The Municipality of West Elgin holds strategically located lands within and adjacent to the marina/waterfront amenities of Port Glasgow. 3.1.3 PGYC AND WATERFRONT AMENITY • The Port Glasgow Yacht Club operates a viable marina with 80 boat slips, often launching more than 100 pleasure craft per day, including non-resident day boaters. • The PGYC has a waiting list of approximately 50 boaters, and long term expansion plans for a 50% increase in capacity. • The PGYC owns and operates the marina facility through an agreement with the municipality which owns adjacent lands to the west, that are occasionally used for parking and related day use recreational activities. 3.1.4 NATURAL AND CULTURAL HERITAGE Natural Heritage • Protection of natural heritage has been a cornerstone of the Provincial Policy Statement since it was introduced in 9997. • A definition of Natural Heritage, according to the Provincial Policy Statement(2005), includes wetlands, coastal wetlands, fish habitat, woodlands, valley lands, habitat of endangered species and threatened species, wildlife habitat, and Areas of Natural and Scientific Interest (ANSIs). • The Lakeshore Area land use designation of the Official Plan is considered an integral part of the natural heritage of Port Glasgow and "shall be for uses and activities that are attracted by the scenic character, natural characteristics and outdoor recreational opportunities of the area while at the same time protective of its natural heritage features" (Municipality of West Elgin Official Plan, (2008). This is in keeping with the municipal natural heritage preservation policies. • The protection of the natural environmental characteristics of the Lake Erie shoreline and beaches, and that of 16 mile Creek will be fundamental significance in the land use planning and development approval process. January 2013 Page 8 PORT GLASGOW SECONDAY PLAN THE MUNICIPALITY OF WEST ELGIN Cultural Heritage With respect to the West Elgin Official Plan, 2011, the Cultural Heritage portion is stated in Section 4.5: 4.5.1 Recognition and Regard- The municipality recognizes the importance of cultural heritage resources and shall encourage their identification, conservation, protection, restoration, maintenance and enhancement(West Elgin Official Plan, 2011) A consideration of the cultural heritage features of the area are as follows: • First Nations and associated cultural (harvesting) activities have been recognized as occurring in the area. • Haven's Lake Road affords marina and lake views that are a part of the cultural heritage fabric; every effort will be made to preserve these views • A search on the Ontario Heritage Properties Database (June 4, 2012) for heritage buildings properties did not yield any results for Port Glasgow • Artifacts from early and significant settlers, such as 'Nellie Campbell's Kettle' have been donated to the Elgin County Museum. • Council Approved plans(October 9, 2003) have been made for memorials of the landing site of the first pioneers and of the two men who drowned bringing supplies ashore in 1818. 3.1.5 AGGREGATE EXTRACTION • The extraction of lake deposited gravel and stone is necessary on an annual basis in and around the harbour of the marina. • The extractive operation, contracted by the PGYC can result in the removal of up to a maximum 15,000 tonnes of material per year. • The extracted aggregate material is stored on the west side of the harbour, and moved to job sites by tri-axle trucks via Havens Lake Road on an as required basis. This is an important economic activity and advantage in the Municipality of West Elgin. 3.1.6 TRAFFIC CIRCULATION AND PARKING • Traffic circulation and parking studies have been prepared and peer reviewed using data accumulated on the busiest day of each year(Port Glasgow Fish Fry) in 2009 and 2012. These studies conclude that Havens Lake Road functions effectively as a two lane collector road with adequate existing capacity for all current and projected traffic volumes. • There is no demonstrated need, based on expert traffic analysis for a dedicated lane for marina (truck and boat trailer)traffic. • Traffic control for marina traffic, day use automotive traffic, and turn around traffic could be more effectively achieved with improvements including signage, curbing, and turn lane markings and structures at the terminus of Havens Lake Road where it provides vehicular access to all waterfront attractions and amenities. January 2013 Page 9 PORT GLASGOW SECONDAY PLAN THE MUNICIPALITY OF WEST ELGIN • Adequate area exists adjacent to the marina and in public ownership to accommodate existing and probable future parking needs for all waterfront attractions and amenities, however, significant upgrades in markings, signage and directional control will be necessary as part of future expansion of the marina use, and in response to future urban development/day use traffic in Port Glasgow. 3.1.7 PEDESTRIAN AND LSV CONSIDERATIONS • Existing pedestrian and Low Speed Vehicles such as golf carts have historically enjoyed unlimited and unstructured access to all waterfront attractions and amenities in Port Glasgow, • While a defined pedestrian circulation system does not exist at the present time, there are remnant pathways and segments which could form the basis of such a system in Port Glasgow. Previous work undertaken in the preparation of a master plan for lands occupied and owned by the Port Glasgow Yacht Club and lands used for public outdoor recreation purposes and owned by the Municipality of West Elgin included a public walkway system which would link Memorial Park,the Lakewood Trailer Park and the Port Glasgow Trailer Park to the marina and the public beach on the west side of Sixteen Mile creek, as well as a nature trail which meanders north along Sixteen Mile Creek. The system depends on a staircase connection at the foot of Furnival Road in order to traverse the shoreline bluff between Memorial Park and the Lake Erie shoreline. Existing steps further to the east that currently connects the Port Glasgow Trailer Park to the shoreline could be connected to the overall system envisioned by the master plan. The walkway systems would be routed around the marina basin and along the east and west piers to enable users closer proximity to the water's edge. 3.1.8 DESIGN POPULATION AND DEMOGRAPHIC CHARACTERISTICS • In consideration of census data, private stakeholder input and other observations, the existing permanent and seasonal population of Port Glasgow is estimated at approximately 1.300 persons (using 2.5 ppu). Applying the 2.5 ppu standard to the proposed establishment of 77 new trailer sites in the Seasonal Residential area would result in another 193 seasonal residents added to the Port Glasgow design population. For planning purposes, the Design Population in the Port Glasgow Secondary Plan is to be construed as a maximum population notwithstanding seasonal population variations. • The Functional Servicing Report for the Seaside Residential-Commercial Development in Port Glasgow proposes three different ppu standards based on various dwelling types (3 ppu for single detached, 2 ppu for town houses/row houses, 1.5 ppu for aptsllive-work units). The design criteria utilized in the Functional Servicing Report utilizes"a weighted average" of 2.22 ppu x 322 proposed residential units to establish a design population of 715 persons. • Given that the Port Glasgow Design Population (PGDP) should not account for inestimable seasonal variations, and in consideration of all known plans and future development proposals, and with consideration for some minor infill and expansion of the Existing Built Area, the PGDP is estimated as follows: 400 permanent dwelling units (Seaside and Existing Built Area),482 existing and planned trailer sites, totalling 882 dwellings with 2.5 ppu equals 2205 PGDP. • Port Glasgow has historically had a small existing permanent residential community and a significant seasonal community. Given that there are no schools or other identifiable institutional uses in Port Glasgow, and considering the predominant seasonal recreational January 2013 Page 10 PORT GLASGOW SECONDAY PLAN THE MUNICIPALITY OF WEST ELGIN activity is pleasure boating and fishing on Lake Erie, it is reasonable to assume the demographic characteristic of the community is primarily comprised of mature family units. Although some children may be present in both the seasonal and permanent residential populations, Port Glasgow does not provide any significant attractions or programs which typically appeal to younger families with children. The future development plans expressed by private stakeholders appear to reinforce this mature demographic characteristic, and there have been no plans or proposals advanced or considered for new schools, or other facilities which typically attract younger families and individuals. 3.9.9 SERVICING BACKGROUND • All existing land uses, including residential, seasonal residential, and the Port Glasgow Yacht Club have connections to a secure and reliable municipal piped water system. All future development will be serviced by the piped municipal water system. • Existing residential development has historically been serviced by individual, on-site sewage disposal systems, as have the municipal washroom facility, and the PGYC. The seasonal residential/trailer park developments utilize communal sanitary sewage disposal systems. The existing private and communal sanitary sewage disposal systems within the community of Port Glasgow have generally provided an effective sanitary disposal infrastructural system, with no evidence of mass failures, or significant environmental impact. • A Municipal Class Environmental Assessment(Class EA) was commissioned by the Municipality of West Elgin in 2008. The Class EA was initiated in response to a major development proposal by Seaside Developments Inc. The scope of the Class EA intended to consider all existing and proposed classes of development in the Port Glasgow community. Phases I and 2 of the Municipal Class EA were authorized by the Council of the Municipality of West Elgin in May, 2008, with the Municipality as the proponent. The Problem Statement indicated that a new sanitary sewer system would be required to service the proposed Seaside reside ntiallcommercial development in Port Glasgow, and that the new system needed to be cost-effective and planned to service both the Seaside development proposal, as well as other existing and future development in Port Glasgow. • After consideration of input received in the Phase 2 Class EA public consultation program, and a second review agency circulation, the Council of the Municipality of West Elgin resolved to accept Alternative 3 as the preferred Class EA project alternative: construct a private sewage treatment plant in Port Glasgow to service only the proposed Seaside development. This concluded the Class EA planning process in May, 2009. • In May 2012, the Municipality of West Elgin began the process of preparing a Secondary Plan for the community of Port Glasgow. The Secondary Plan is intended to guide all future development in Port Glasgow, and to provide a framework for the consideration of draft plans of subdivision/condominium and other types of development. Discussions between Seaside, the Municipality and MMAHIMOE determined the need for a Class EA process in support of a servicing infrastructure for this development. All parties had agreed that combining the Class EA process with one or more land use planning process could be beneficial and lead to some efficiencies. Given the immediacy of the Secondary Planning process, there was some early support for combining the Secondary Plan work with the Class EA. • During the Secondary Plan study process the Municipality received submissions from all stakeholders with significant property holdings that exhibit development potential in Port Glasgow. Given that only Seaside Waterfront Inc., is proposing to develop a significant January 2013 Page 11 PORT GLASGOW SECONDAY PLAN THE MUNICIPALITY OF WEST ELGIN residential development designed for year round occupancy, the Municipality took the position that a Class EA is still required in support of infrastructure, and in particular, sewerage servicing infrastructure for the Seaside development. As such, the Municipality recommended that Seaside Waterfront Inc., proceed with a Class EA independent of the Secondary Plan process. The Municipality is on record to recommend the Class EA would best be combined with the Draft Plan of Subdivision/Condominium approval process as it relates only to those lands owned by Seaside Waterfront Inc., in Lot 6 in the community of Port Glasgow. This position therefore establishes that new seasonal and permanent development in Port Glasgow be serviced by private communal servicing systems. 3.2 Land Use Categories The Land Use categories which will guide existing and future development in Port Glasgow are shown as Figure 4, Land Use Plan. The expected performance characteristics for these land uses are described in basic terms below. Implementation policies for these land use categories are provided in Section 4 of the Port Glasgow Secondary Plan, and in noted corresponding sections of the Official Plan of the Municipality of West Elgin. 3.2.1 EXISTING BUILT AREAS • The Existing Built Area in Port Glasgow currently accommodates approximately 100 permanent plus seasonal residents. It is situated in Part Lots 6 and 7, around both sides of the southern extremity of Furnival Road and Douglas Line, • The Existing Built Area generally exhibits the characteristics of Hamlets as described in Section 6.3 of the Official Plan. Given the use of private, on-site sewage disposal systems for those residential uses, a relatively low density of approximately 10 units per hectare is evident. 3.2.2 EXISTING SEASONAL RESIDENTIAL • Although there is some evidence of seasonal residential use in the Existing Built Areas, the Existing Seasonal Residential category applies specifically to the two existing seasonal Trailer Parks situated in Lot 7 and Part Lot 8 east of Furnival Road and south of Gray Line. • The Existing Seasonal Residential category generally exhibits the land use characteristics of Campgrounds and Trailer Parks in Section 7.11 of the Official Plan. 3.2.3 SEASONAL RESIDENTIAL • The Seasonal Residential category applies to lands in Lot 7 situated at the south east corner of Furnival Road and Gray Line. These lands are adjacent to both the Port Glasgow Trailer Park and Lakewood Trailer Estates. • The land in the Seasonal Residential category comprises 3.92 ha and has historically been in cash crop agricultural production. This land has been proposed for future development for seasonal trailer park use. 3.2.4 RESIDENTIAL • The Residential category applies to lands in Lot 6 which have been proposed for both low and medium density residential development by Seaside Waterfronts Inc. January 2013 Page 12 PORT GLASGOW SECONDAY PLAN THE MUNICIPALITY OF WEST ELGIN • The exact area of Residential lands will be established during the Draft Plan of Subdivision process with due regard to an Environmental Impact Study and a Class EA study in support of private infrastructure, all in accordance with the approval authorities of the Province of Ontario. • The design population of the Residential category is estimated to be between 700 and 1,000 persons. Projected densities for new development in the Residential category are approximately 15 units per hectare for low density single detached dwellings, and approximately 30 units per hectare for medium density development including town houses, row houses and apartment blocks. Greater densities, particularly for apartment developments may be possible pending the establishment of adequate servicing capacity. • Medium density residential development is anticipated to be situated adjacent to, or in close proximity to Gray Line and Furnival Road. 3.2.5 COMMERCIAL • The Commercial category applies to lands situated on the east side of Havens Lake Road, immediately north and adjacent to publically held lands which form the Waterfront Amenity and Attraction. • The Commercial lands are owned by Seaside Waterfronts Inc., and exhibit significant potential for commercial development in support of the waterfront amenity and attraction, and all other existing and proposed development in Port Glasgow. • The Commercial category is intended to support primarily commercial uses including retail, service and hospitality businesses; however, limited residential uses may be accommodated provided they are not on the ground floor. • A narrow drainage course with potential fish habitat has been identified adjacent to Havens Lake Road within the Commercial land use category. All future development in this category will respect and protect this natural heritage resource. Development in or adjacent to this drainage course is subject to the Conservation Authority Regulations. 3.2.6 MIXED USE • The Mixed Use category is intended to accommodate both residential and commercial uses in a complimentary manner. Residential uses on upper floors above ground floor commercial use would address the intent of the Mixed Use Category. • Mixed use development will generally consist of small scale commercial uses including artisanal shops, studios and other home based businesses and occupations, and which would not be in conflict with on-site or neighbouring residential uses. Retail shops and services and offices would also be permitted in this category. • Residential uses in the Mixed Use category will primarily be related to and supportive of on- site commercial uses. Multiple unit dwellings will generally be discouraged in this category, as will ground floor residential uses unless they are situated in homogenous blocks. Residential density in the mixed use category may be in the range of 15-20 units per hectare. January 2013 Page 13 PORT GLASGOW SECONDAY PLAN THE MUNICIPALITY OF WEST ELGIN 3.2.7 WATERFRONT AMENITY AND ATTRACTION • The Waterfront Amenity and Attraction category includes both the east beach on Port Glasgow Yacht Club lands, and the west public beach in Port Glasgow, the marina operated by the Port Glasgow Yacht Club, and adjacent vacant publically held lands, trails, parking areas and vehicular access lanes. • Natural Heritage resources are found on lands in both public and private ownership in Lot 6 in Port Glasgow. These lands include the Lake Erie Shoreline, the 16 Mile Creek and tributary, and other lands covered with natural vegetation. Woodland areas have been generally identified on Figure 6 to the Official Plan. 3.2.8 PARKS AND OPEN SPACE • The Parks and Open Space category applies to lands along the Lake Erie shoreline east of Douglas Line in Port Glasgow, as well as significant tracts of natural open space in Lot 6 on both sides of Havens Lake Road. These lands are in both public and private ownership, and they include Memorial Park which is situated at the southern edge of the Port Glasgow Trailer Park. Memorial Park includes a picnic shelter, ball diamond, lawns and benches. Additional improved parkland is not deemed necessary in Port Glasgow, except within the Waterfront Attraction and Amenity area. • The Parks and Open Space category include significant vistas to Lake Erie, and they offer exceptional opportunities for the development of formalized pedestrian trail linkages from the trailer parks, Memorial Park and the Existing Built Area of Port Glasgow with the Waterfront Amenity and Attraction to the west. New pedestrian trail linkages will be valuable in Port Glasgow, especially in association with new development. • Section 5.6 of the Official Plan provides a policy framework for the Parks and Open Space category. This policy framework encompasses Natural Heritage Features which are found on lands in both public and private ownership in Port Glasgow. • The Natural Heritage lands in Port Glasgow are characterized by a steep ravine and drainage course on the east side of Havens Lake Road, part of the drainage course of Sixteen Mile Creek and mature forest cover at the west part of Lot 6, west of Havens Lake Road. • Significant Fish Habitat, Wildlife Habitat, Habitat of Endangered or Threatened Species and ANSIs with regionally rare plant species have all been identified as part of the Natural Heritage resources in Port Glasgow. 3.2.5 PROTECTED NATURAL CORRIDOR • The Protected Natural Corridor applies to most of the lands immediately adjacent to the east side of Havens Lake Road. This category includes lands in both public and private ownership, and it overlaps the Natural Heritage category in this part of Port Glasgow, as shown on Figure 4. • The Protected Natural Corridor is intended to preclude development adjacent to the east side of Havens Lake Road, with the exception of the area of land in the Residential category at the south east corner of Havens Lake Road and Gray Line, and those lands in the Commercial category at the east side of the southern terminus of Havens Lake Road. January 2013 Page 14 PORT GLASGOW SECONDAY PLAN THE MUNICIPALITY OF WEST ELGIN • The Protected Natural Corridor may accommodate passive recreation activities such as pedestrian trails, picnic areas and natural open space. 3.2.10PUBLIC PROMENADE • The Public Promenade is superimposed over the Residential, Mixed Use and Waterfront Amenity and Attraction categories. It is intended to provide a formalized pedestrian concourse serving urban development. • The Public Promenade should serve to facilitate users emanating from both public and private lands, and to maximize opportunities for all users to access and enjoy the scenic vistas in Port Glasgow. • Although primarily intended to serve pedestrian users, the Public Promenade should incorporate segregated lanes for bicycles and LSV. 3.2.11 GREENWAY • The Greenway is superimposed on the Residential, Parks and Open Space, Seasonal Residential and Existing Seasonal Residential categories. It is intended to accommodate an aesthetic, landscaped buffer strip framing the northerly limits of Port Glasgow on private and public lands along the south side of Gray Line. • The function of the Greenway is to provide visual relief and separation from private yard activities and uses, and to accommodate pedestrian facilities if deemed advisable or desirable during the development approval process. The Greenway will also enhance the visual appeal of Port Glasgow for visitors and residents who access the settlement area via Havens Lake Road. 3.2.12 GATEWAY • Two Gateways have been identified for Port Glasgow, at the intersection of Furnival Road and Gray Line, and at the intersection of Havens Lake Road and Gray Line. • The purpose of the Gateways is to encourage the development of prominent visual land marks and informative works which welcome both residents and visitors to the destination of Port Glasgow • Without limiting the generality of components in the Gateways, structures and works may include landscaping, signage, displays, kiosks, lighting and information depots. Commercial uses will generally be discouraged in the Gateways, although they may be situated in or adjacent to structures and works in the Gateways if deemed compatible and supportive in the development approval process. Such commercial uses should be directly supportive and complementary to adjacent uses, and not of a nature which would compete with the commercial uses in the principal commercial areas of Port Glasgow. These Gateway Commercial uses may be established on adjacent lands in the residential and Seasonal Residential categories. 3.2.13 VISTAS • Naturally occurring vistas are found throughout Port Glasgow, as the community has historically provided a number of visually stunning panoramic views of Lake Erie. January 2013 Page 15 PORT GLASGOW SECONDAY PLAN THE MUNICIPALITY OF WEST ELGIN • The Vistas category in the Land Use Plan is intended to specifically identify, preserve and improve some of the best locations for scenic, panoramic vistas in Port Glasgow. All of the Vistas are situated on elevated sites, on lands which are in both public and private ownership. One Vista has been identified in Memorial Park, and several have been identified at the interface of municipally held lands and the Seaside property on the west side of Havens Lake Road, Some Vistas have been strategically located with the Public Promenade. • Some of the Vistas may require minor clearing of vegetation in order to maximize their potential. This activity is not expected to create conflict with Natural Heritage resources however, clearing of vegetation will require consultation with the LTVCA. 3.2.14 ARCHITECTURAL ATTRACTION • Several waterfront communities have made effective use of Architectural Attractions as focal points, gathering places, community landmarks and tourist attractions. Examples include lighthouses, ship's wheelhouses, retired sailing vessels and other marine artifacts. • One location for an Architectural Attraction has been identified in Port Glasgow. Situated on the west side of Havens Lake Road, at the confluence of the Public Promenade and the Mixed Use category, the site is estimated to be near the highest elevation and could afford the greatest visual prominence in Port Glasgow. • Alternate or multiple sites may also be appropriate for Architectural Attractions, and these could be identified in more detailed studies, or in the development approval process on both public and private lands. 4. POLICIES 4.1 Goals and Objectives The following goals and objectives shall guide the planning, development, redevelopment and improvement of the community of Port Glasgow as shown on Figures 1 and 4. a) Port Glasgow will be recognized as the predominant location for waterfront development, attractions and amenities in the Municipality of West Elgin. b) Future development and redevelopment of all lands in Port Glasgow will be environmentally sustainable. c) Future development and redevelopment of all lands in Port Glasgow should contribute whenever possible, to improved economic development and prosperity in Port Glasgow and the Municipality of West Elgin. d) All land use activity in Port Glasgow, including future development and redevelopment will be in accordance with the Provincial Policy Statement. e) All land use activity in Port Glasgow, including future development and redevelopment will protect, and wherever possible, complement and enhance the Natural and Cultural Heritage of Port Glasgow and the Municipality of West Elgin. f) Future development and redevelopment of lands in Port Glasgow will be compatible in terms of land use and built form with existing development in Port Glasgow. January 2013 Page 16 PORT GLASGOW SECONDAY PLAN THE MUNICIPALITY OF WEST ELGIN g) Future development and redevelopment in Port Glasgow will have regard for the accommodation of pedestrian traffic, non-motorized vehicles and low speed vehicles. h) Future development and redevelopment in Port Glasgow will protect, and wherever possible enhance and increase opportunities for public access to the waterfront amenities. 4,2 Land Use 4.2.1 PRIMARY USES Land use in Port Glasgow will be in general conformity with the Land Use Plan shown on Figure 4. It is intended that future development and redevelopment in Port Glasgow offer a range of permanent, year round and seasonal housing types, recreational and cultural opportunities, and commercial establishments catering to both residents of the Municipality of West Elgin and to visitors from outside the local area. The establishment of new development and/or site alteration in Port Glasgow will have regard for the LTVCA Regulation restrictions for Regulated Areas. Figure 6 of the Official Plan of the Municipality of West Elgin will be used as a guideline to identify the lands subject to these regulations. Figure 6 of the Official Plan will also be used as a guideline in the identification of Significant Woodlands, 4.2.2 SECONDARY USES Secondary uses will include agricultural uses(other than the raising of livestock) and occupations. 4.2.3 RESIDENTIAL USES Residential uses will include low and medium density housing development, generally restricted to a maximum of four stories above grade. Regulation of residential uses will be achieved with the Municipality's Zoning By-law, and where applicable under the regulations of the Planning Act, by means of site plan control for medium density housing. 4.2.4 COMMERCIAL USES Commercial uses will include those retail, service and hospitality uses which primarily serve the permanent and seasonal residents of Port Glasgow, and the recreational day users and tourist visitors in Port Glasgow. Commercial uses serving regional markets such as, but not limited to automotive retailers, farm implement retailers, recreational vehicle and boating retailers, and big box retailers will be discouraged in Port Glasgow. Unique retail businesses such as artisanal shops, studios, and retailers who produce wares and goods on premises including food, beverage, clothing and crafts will be encouraged. Buildings accommodating commercial uses will be restricted to a maximum of three stories above grade. Residential uses may be established on the upper floors of commercial building. Ground floor residential uses will be discouraged in the commercial land use category. 4.2.5 MIXED USES Mixed uses will consist of a combination of residential and commercial uses which may occur on separate floors of the same building provided the commercial use occurs on the ground floor, and the residential use occurs on upper floors, or at the rear of ground floor commercial use. Mixed uses may also include contiguous blocks of ground floor residential uses situated in a manner that will not result in land use conflict with neighbouring commercial uses and/or associated vehicular traffic. January 2013 Page 17 PORT GLASGOW SECONDAY PLAN THE MUNICIPALITY OF WEST ELGIN The types of residential and commercial uses which will be contemplated in the Mixed Uses category will be those described in subsections 4.2.3 and 4.2.4 of the Port Glasgow Secondary Plan. Mixed use buildings will be restricted to a maximum of three stories in height above grade. Mixed uses will be regulated by unique regulations in the Municipality's Zoning By-law. 4.2.6 SEASONAL RESIDENTIAL USES Seasonal uses will be subject to the policies for Campgrounds and Trailer Parks in Section 7.11 of the Official Plan of the Municipality of West Elgin. 4.2.7 PARKS AND OPEN SPACE Parks and Open Space uses will be subject to the Parks and Open Space policies in Section 5.6 of the Official Plan of the Municipality of West Elgin. 4.2.8 AGGREGATE EXTRACTION Aggregate extraction will be subject to the Aggregate Resources policies in Section 6.6 of the Official Plan of the Municipality of West Elgin. Aggregate extraction in the community of Port Glasgow will primarily be associated with the historical activity of dredging to maintain a functional harbour. Aggregate extraction activities, including dredging and stockpiling will take place in the Waterfront Amenity and Attraction land use category. Existing mineral aggregate operations shall be permitted to continue without the need for an official plan amendment, rezoning or development permit under The Planning Act. Mineral aggregate operations shall be protected from development and activities that would preclude or hinder their expansion or continued use or which would be incompatible for reasons of public health, public safety, or environmental impact. 4.2.9 WATERFRONT AMENITY AND ATTRACTION The lands in the Waterfront Amenity and Attraction category in Port Glasgow consist of those lands that have been improved or designated for recreational use along the Lake Erie shoreline, and without limiting the generality of the foregoing, include the east and west beach areas in Port Glasgow, the marina, and the parking and picnicking areas, trails and open space associated with the marina and public beaches. The sites used for dredging, and stockpiling of aggregate materials are also located in this land use category. The improvement, expansion and intensification of these works, facilities, natural areas and resources are encouraged in accordance with the goals and objectives of the Secondary Plan for Port Glasgow. Future development in this category will be compatible and supportive of the existing active and passive recreation uses, and should be intended to improve, or to maximize the potential and utility of existing features and attractions for day use and tourist recreation activities. No land use activity or development in the Waterfront Amenity and Attraction area will preclude or hinder the expansion or continued use of the existing aggregate operation. 4.2.110 HAZARD LANDS Certain lands within Port Glasgow may pose a risk for development or redevelopment due to the presence of physical hazards, noise, odours and similar impacts. Such hazards may include lands or areas which are susceptible to flooding, erosion, subsidence, slumping, inundation and the presence of steep slopes. All development including public and private works will have regard for existing and proposed slopes and grades such that slope stability will not be compromised. January 2013 Page 18 PORT GLASGOW SECONDAY PLAN THE MUNICIPALITY OF WEST ELGIN All lands in Port Glasgow will be subject to the policies of Section 9.0 of the Official Plan of the Municipality of West Elgin. Given that a significant portion of Port Glasgow is included on Schedule `G', due to scale of mapping and generalized designations along the lake shore, more precise identification of Hazard Lands will take place in consultation with the LTVCA and the Province of Ontario during the process of development approvals. 4.2.11 PARKLAND DEDICATION The acquisition of lands for use as public parks, including trails and related uses will be subject to Section 5.6.5 of the Official Plan of the Municipality of West Elgin. Such acquisition may involve transferring of titles from private to public holdings, and vice versa, depending on the identification of land needs, form, function and location of these sites and areas during the development approval process. Without limiting the generality of the foregoing, parkland dedication is primarily envisaged for linear features such as Pedestrian Trails and Connections, Public Promenade, Greenway; and site features such as Gateway, Architectural Attraction. Any and all of these linear and site features may be established on either public or private lands, or a combination thereof. Land dedication for parkland including trails will be negotiated in the development approval process. 43 Servicing The Province of Ontario and in particular the Ministry of the Environment, through the Ontario Water Resources Act, the Environmental Protection Act, and the Provincial Policy Statement is concerned with the development and operation of infrastructure including both sanitary and storm sewerage systems. The Municipal Engineer's Association Class Environmental Assessment for Municipal Water and Wastewater Projects will be applied to such infrastructural projects, and be subject to Provincial approval. Some infrastructural servicing may also be subject to the regulations of the Conservation Authorities Act. R.S.0.152106. 4.3.1 WATER All development and redevelopment in Port Glasgow will be connected to, and serviced by the piped municipal water supply system. 4.3.2 SEWAGE DISPOSAL The preferred method of providing sanitary sewage disposal services for all classes of development in Port Glasgow will be by private, communal systems, approved by the Ministry of the Environment or their delegated authority. Private, non-communal sewage disposal systems will also be permitted for individual dwelling and commercial units which are not part of a plan of subdivision or plan of condominium, in accordance with the regulations of the Ministry of the Environment or their delegated authority. 4.3.3 STORM WATER MANAGEMENT The preferred method of providing storm water management services will be by private communal works and facilities, and/or other private individual works or facilities, as approved by the Ministry of the Environment under the Ontario Water Resources Act. All run-off and drainage from impervious surfaces proposed by development or redevelopment will have regard for, and mitigate any negative impacts on Sixteen Mile Creek, its tributary, and Lake Erie in accordance with the Conservation Authorities Act, R.S.O. 152106, for the Development, Interference with Wetlands and Alteration to Shorelines and Watercourses Regulations. The establishment of storm water management works and facilities will be subject to the Stormwater Management Planning and Design Manual 2005 of the Ministry of the Environment. January 2013 Page 19 PORT GLASGOW SECONDAY PLAN THE MUNICIPALITY OF WEST ELGIN 4.3.4 PHASING OF SERVICING Communal gravity based sewerage systems are preferred for all new residential, commercial or mixed uses. Given the topographic characteristics of Port Glasgow, gravity based servicing will generally accommodate phased development in a south to north direction, and secondarily in a west to east direction. Sanitary and storm sewerage systems will be designed and sized according to the needs of the ultimate extent of development anticipated in any defined drainage area. In some instances, this may require the installation of sewer works with capacity that is greater than that required by initial phases of development. Temporary or interim sewerage and drainage works including the pumping of sanitary sewerage may be permitted, where the public interest is served, technical guidelines are not compromised, long term and ultimate design plans are respected, and capable of being feasibly implemented in the future. Individual on-site wastewater treatment systems will be discouraged for all development except for infill development or redevelopment of lands in the Existing Built Area and Existing Seasonal Residential categories. Individual on-site wastewater treatment systems will be established subject to the approval of the Lower Thames Valley Conservation Authority. Combined sanitary and storm sewers will not be permitted for any class of development, or redevelopment within the Port Glasgow community. Storm drainage and storm water management systems and works for all new development and redevelopment will be designed to control flooding, erosion, contaminant and sediment discharges into water courses and Lake Erie from development and redevelopment,with the intent of maintaining water quality, and whenever possible, enhancing water quality and the environmental characteristics of local water courses and Lake Erie. Storm water management plans will be prepared on the basis of natural watershed characteristics and tributary areas in consultation with the Province or their delegated authorities. Erosion and sediment control plans will be prepared by development proponents to the satisfaction of the Province or their delegated authorities in order to minimize the impact of erosion or sedimentation on water courses and Lake Erie caused by any development. 4.3.5 ROADS AND TRANSPORTATION WORKS New roads and transportation works including pedestrian sidewalks, bicycle and low speed vehicle lanes will be established in all developments to the satisfaction of the Municipality of West Elgin, and where applicable, the County of Elgin and the Province of Ontario. Such roads and transportation works shall be privately developed and maintained through the Draft Plan of Subdivision/Condominium regulations of the Planning Act, except for those roads and transportation works which are developed on public lands. Those roads and transportation works shall be developed and maintained by the applicable public authority. 4.3.5.1 Havens Lake Road Development and Redevelopment of land in Port Glasgow will be encouraged to receive vehicular access via local roads, preferably privately owned and maintained local roads wherever possible. Direct vehicular access from Mavens Lake Road to individual properties, uses and small clusters of properties and uses will be discouraged. Direct access to individual properties or small clusters of January 2013 Page 20 PORT GLASGOW SECONDAY PLAN THE MUNICIPALITY OF WEST ELGIN properties from Havens Lake Road may be permitted on a case by case basis when the Municipality of West Elgin and Province of Ontario or their delegated authorities where applicable, are convinced that other methods of access apart from direct access from Havens Lake Road is not feasible, environmentally sustainable or otherwise causes undue hardship to the proponent, or the Municipality. In all cases, the Municipality and the LTVCA will be satisfied that slope stability and drainage issues can be effectively remediated. 4.3.5.2 Pedestrian and LSV Considerations All development and redevelopment in Port Glasgow shall have regard for, and strive to accommodate facilities and works for pedestrian, bicycle and Low Speed Vehicles. Facilities and works for pedestrian and Low Speed Vehicles will be designed in a fashion which maximizes network connectivity and broad circulation opportunities in Port Glasgow, and which improve or maximize access by the public to the Waterfront Attraction and Amenity in Port Glasgow. 4,4 IMPLEMENTATION The Port Glasgow Secondary Plan is intended to be implemented as an integrated section of the Official Plan of the Municipality of West Elgin. The integration of the Secondary Plan will be completed under the Planning Act, and this may be achieved by means of Minister's Modification, or by Official Plan Amendment. Many of the Goals established in Section 1.3 of Official Plan of the Municipality of West Elgin will be addressed by the implementation of the Port Glasgow Secondary Plan. At a minimum, the Goals of the Official Plan to be implemented by the Secondary Plan will include the following: • To foster economic development; • To provide a diverse and affordable range of housing opportunities; • To capitalize on the assets of the municipality; • To ensure logical, efficient, orderly, compact and compatible development; • To protect and enhance natural heritage features, • To build strong, healthy villages and hamlets; • To protect areas of aggregate resource potential for extraction purposes. January 2013 Page 21 PORT GLASGOW SECONDAY PLAN THE MUNICIPALITY OF WEST ELGIN 4,5 GENERAL IMPLEMENTATION POLICIES • The land use categories and designations shown on the Land Use Plan—Figure 4 are to be interpreted and implemented in accordance with the policies in Section 4.2 of the Secondary Plan. • The boundaries and areas of the land use categories and designations shown on the Land Use Plan--Figure 4 are to be interpreted with some degree of flexibility. These areas could be altered pursuant to more detailed planning studies including, but not limited to, Environmental Impact Studies, Class EA Studies, Draft Plan of Subdivision, Condominium and Site Plan Approvals. Minor extensions, alterations, adjustments and refinements to the areas and geometry of all Land Use categories may be permitted in the public interest, pursuant to the approval of the Municipality of West Elgin, and the applicable approval authority of the Province of Ontario or their delegated authority. • Significant changes to the boundaries and areas of any land use category shown on the Land Use Plan—Figure 4 will be subject to the interpretation of the Municipality of West Elgin and the applicable approval authority. Significant changes to these boundaries and areas will be implemented by Official Plan Amendment. • Elements depicted by symbols on the Land Use Plan—Figure 4 including Gateway, Greenway, Pedestrian Trails, Public Promenade, Architectural Attraction, Vistas and Traffic Control Works are not intended to be interpreted as in exact scale in size or location, unless otherwise described in more detail in the Secondary Plan. These symbols are conceptual in nature and probable in location as shown on the Land Use Plan— Figure 4. Without limiting the generality of the foregoing, regard will be had for the following: • The number and location of the Vistas and their"visual cones" are not fixed. Similarly, the geometries of the"visual comes" is conceptual in nature. It will be beneficial to provide as many Vistas, with as many varied "visual cones" as possible, commensurate with development approvals and the establishment of new or improved public and private works. • Nothing in the Secondary Plan will preclude the establishment of multiple Architectural Attractions. • Nothing in the Secondary Plan will preclude the enhancement of the number and location of pedestrian trails as shown on the Land Use Plan—figure 4. 4.6 SPECIFIC IMPLEMENTATION POLICIES • Expansion or alteration of the boundaries of the Port Glasgow community as shown on the Land Use Plan-Figure 4 will be by Official Plan Amendment. Such amendment will be in conformity with the applicable policies of the Official Plan and be consistent with the Provincial Policy Statement. • Future expansion of the Port Glasgow Settlement Area should ideally be accommodated within the areas designated "Lakeshore Recreation" in the Official Plan of the Municipality of West Elgin, and not within the"Agricultural"designation unless justification can be provided, all in accordance with the Provincial Policy Statement. • Land dedication pursuant to the development, subdivision and condominium planning approval process will primarily be required for road widening, the development of the public promenade, architectural attraction(s) and pedestrian trails. Land dedication for local area and neighbourhood park needs will not be required to meet any of the Goals and Objectives January 2013 Page 22 PORT GLASGOW SECONDAY PLAN THE MUNICIPALITY OF WEST ELGIN of the Secondary Plan, unless such dedication extends public access to Lake Erie, or protects identified natural or cultural heritage features. 4.7 DESIGN CRITERIA Regard will be had for the following design criteria in the evaluation and approval of all development and works to be considered in the plan of subdivision, condominium, severance and conveyance, and site planning approval processes in the Port Glasgow community: I. Design ROW Havens Lake Road 25 metres; il. Design ROW Gray Line and Furnival Road 20 metres: Ill. Paved Private Road width 15 metres; IV. Non Paved Private Road width 4 metres; V. Public Promenade 6 metres; VI. Sidewalks 1.2 metres; VII. Public Parking Spaces--Automobiles 2.7 metres x 6 metres; VIII. Parking Spaces- Boat Trailers minimum: 3 metres x 11 metres; - Recreational Vehicle stalls minimum: 6 metres x 16 metres; IX. Pedestrian Trails 3 metres; X. Greenway 4 metres; Xl. Maximum Grade Pedestrian Walkways, Sidewalks, Public Promenade 8%; 4.8 Land Division The division of land proposed for development in Port Glasgow will be achieved by the Draft Plan of Subdivision and/or Plan of Condominium process in accordance with the Planning Act. The process of Severance and Conveyance of land will only be used for lot creation in the instances of minor lot extensions, adjustments, expansions, property consolidations, boundary corrections or adjustments, and infill development where no more than one new lot is created. This policy is not intended to preclude the transfer or severing of blocks of land which would be developed by Plan of Subdivision. January 2013 Page 23 PORT GLASGOW SECONDAY PLAN THE MUNICIPALITY of WEST ELGIN 5. FIGURES AND MAPS 5.1 Study Area 5.2 Site Opportunities 5.3 Site Constraints 5.4 Land Use Plan 6. APPENDICIES (SEPARATE COVER) 6.1 May 30 Public Input 6.2 Public Submissions From August 8 Workshops 6.3 August 8 Workshop — Summary Input including Alternative Development Concept 6.4 Port Glasgow Yacht Club Preferred Plan — Concept `D' 6.5 Lakewood Trailer Estates Preferred Option — Concept 3 6.6 Seaside Waterfronts Inc. — Seaside's Proposed Master Plan NOTE: Several background studies prepared in support of Seaside's Proposed Master Plan were also considered in the preparation of the Port Glasgow Secondary Plan including Planning Report 2011, Functional Servicing Report April 2011. These documents are supported by a number of specific reports including traffic impact studies, archaeological assessments, environmental impact and cover board studies, and numerous conceptual plans and drawings. Regard has also been given to Port Glasgow Sewage System Phase 2 Report, Municipal Class EA, 2009. January 2013 Page 24 At I'd n @i:s� 3 s �R 1 PrX I. g z> +: 4F ILI t a — J S •Fw �.�feel �Y• 3} '�... ��Z g�'_ri,=+fir ;,ei�l_..,13••� � >=`> .-. .---.-:,�. ..,: .- � -., Y a31 �'- ��' �:,< i -,� � ! - t Y' •( ka I ir j I I ' JI IIN y Fa.8 L A.A - •' ��•�, .y Y'frY B qar G r 1 � Z 3 5.2", r `.. ".l p . 1 s 1 N 0 Y LO (� o rL Q Cam! w O (u LV U3 C un 4 +� O_,n C 0 (e r N 7 cu cn t C �+ K.3 tu Amm um 4 04 Ri mum o Y ' t F j G u te7 m;- s A, ' ak,. ' 41f C i' i � � � SYl'JilOq - � T— om - M} LO al /o LO3 C � M � H ° M a`Y H x {- u. � s . 3�r LU vi 2! M 0 2>' (D N a Ln 4.4 �- N U) C CU (U N (n -0 O cu Z3 w ao cu cu 0 cu CL b N CL E � N N Q. Q- O 4 co CU 79 (B a � W cn . U gt�. cs rya [3_ Q U E m Z m ° (• M Ni CVI) LM CO- tu - 'U ,.„`',:.' W w BMW • Z w s? s �•• LL FA mom • 2r h ,1 vI�� o 4 w ..1 x' 4 741► .. to E t N x p , U r — 3 � ui .. p p �J 1 T - d C -r �2 Q E r Q a Q 1p u J Q H 5 Q Q O W E r r 75 w m �0 N W AC a a Z LL - a ... i... :.I ; � F .- _.. - f--, a X04 +■r` o i `a 4 r tl now LLM 5 .: peOU le'A!Wn Comm J ♦f, IN A 7+ fY y is A-4 -plow, �40,8 .............. A �c MEMORANDUM TO: Council of the Municipality of West Elgin FROM: Gary Blazak DATE: March 25, 2013 Subject: Preliminary Comments on Seaside Inc. Draft Plans of Subdivision and Condominium Pt. Lot 6, Concession 14, Municipality of West Elgin • The following comments are based on discussions with the Ministry of Municipal Affairs and Housing (the circulation and approval authority); the Seaside consulting team; and Stephen Gibson, legal counsel for the Municipality of West Elgin. These discussions focussed on materials provided by MMAH (Nov. 2011 matrix summary of draft plan comments from the Province), and two recent (June 15, 2012 and March 19, 2013) red line revision draft plan of subdivision and condominium drawings provided by Seaside. • The Ministry of Municipal Affairs and Housing has requested a response from the Municipality on four issues related to the draft plan application, two of which will involve legal consultation. These four issues are summarized as follows: adequacy of utilities and municipal services vs. private communal servicing system; a responsibility agreement in case of default; a legal position on the tied parcels of land approach to land ownership, operation and maintenance of common services; and the ownership and operational status of Havens Lake Road. • The first of the four above-noted issues will require a report from the Municipality's consulting engineers. The second and third issues will require a report from legal counsel. The status of Havens Lake Road is easily reported however, the Municipality will be requested to guarantee year round maintenance of this opened public road. • The most recent (March 19, 2013) version of the draft plan shows red line revisions associated with a field examination related to natural heritage resources undertaken in 2011 by Seaside consultants and representatives from the Municipality and the Province. This version of the subdivision plan also includes the Commercial Block which had been subject to a separate set of applications for a zoning by-law amendment and a site plan agreement. This most recent version of the subdivision plan also includes a proposal for a new local road connection to Douglas Line. • Preliminary verbal comments have been provided to Seaside's consultants regarding blocks of land for public gateway developments (blocks to be deleted), and possible dedications of open space and protected natural corridor blocks (to be added) — for future review and discussion. Another revised subdivision drawing is now anticipated from Seaside's consultants. Cont'd..../2 Page.../2 RECOMMENDATIONS 1. Receive red line revision subdivision/condominium plan drawings in preparation by Seaside; 2. Retain legal and consulting engineering input on updated subdivision/condominium application files; 3. Respond with legal and engineering advice to the Ministry of Municipal Affairs and Housing four point inquiry from circulation summary matrix; 4. Prepare consolidated consulting planning and engineering comments on most recent red line revision drawings, and submit comments to Seaside consultants and MMAH. Such comments to consider planning design elements and proposed dedications. ------------------------------------------------------- Gary Blazak, RPP Consulting Planner Municipality of West Elgin D- Ontario Clean Water Agency Agency Ontarienne Des Eaux March 11,2013 Scott Gawley Corporation of the Municipality of West Elgin 22413 Hoskins Line Rodney,ON NOL 2CO Re:Requirement under the Safe Drinking Water Act for a Summary Report Dear Mr.Gawley; Attached is the 2012 Summary Report for the West Elgin Water Treatment Plant. This report is completed in accordance with Schedule 22 of 0.Reg. 170/03,under the Safe Drinking Water Act. This Summary Report is to be provided to the members of the West Elgin Municipal Council. Please ensure this distribution by March 31, 2013. We recently forwarded a copy of the 2012 Annual Report for the West Elgin Water Treatment Plant required under Section 11 of 0. Reg. 170/03. Section 12 of 0. Reg. 170/03, requires both the Summary Report and the Annual Report be made available for inspection by any member of the public during normal business hours,without charge. The reports should be made available for inspection at the office of the municipality,or at a location that is reasonably convenient to the users of the water system. Please feel free to contact me should you require any additional Information regarding these reports. I can be reached at 519-768-9925. Sincerely, Cindy SigJ urdson Process and Compliance Technician cc. Dale LeBritton,Senior Operations Manager Ontario Clean Water Agency A ence Ontarienne Des Eamx Annual Summary Report For the West Elgin Water Treatment Plant 2012 Prepared for the Municipality of West Elgin By the Ontario Clean Water Agency Table of Contents f M, We 1 Overview of System 1 Compliance with Regulations 2 Schedule 22-2 (2)(a) List the requirements of the Act,the regulations,the 1 system's approval, drinking water works permit, municipal drinking water licence, and any orders applicable to the system that were not met at any time during the period covered by the report Corrective Actions 3 Schedule 22-2 (2)(b) For each requirement referred to in section 2 that was 2 not met,specify the duration of the failure and the measures that were taken to correct the failure. Flow Summary Schedule 22-2 (3) 1. A summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum 4 daily flows. 3 2. A comparison of the summary referred to in paragraph 1 to the rated capacity and flow rates approved in the system's approval,drinking water works permit or municipal drinking water licence,or if the system is receiving all of its water from another system under an agreement pursuant to subsection 5(4), to the flow rates specified in the written agreement. ^: h-- APPENDIX A Raw flows for January 1, 2012 to December 31, 2012 APPENDIX B Treated Flows for January 1, 2012 to December 31, 2012 APPENDIX C Iona Interconnection Flows for January 1, 2012 to December 31, 2012 SECTION 1: Overview This summary report for the West Elgin Water Treatment Plant (West Elgin WTP) is published in accordance with Schedule 22 of Ontario's Drinking Water Systems Regulation for the reporting period of January 1, 2012 to December 31,2012. The West Elgin Water Treatment Plant is categorized as a Large Municipal Residential Drinking Water System. The West Elgin Water Treatment Plant is operated under waterworks number 260091117. The distribution system is operated under this waterworks number as well but is not covered off by this report. A separate report for the distribution system has been prepared by the operating authority for . that system. The West Elgin WTP operated according to the Municipal Drinking Water Licence 043-101 (Issue 2: June 4, 2010), Drinking Water Works Permit 043-201 (Issue 2:June 4, 2010) and Permit to Take Water 0515- 8L9GX7 (Issued September 1, 2011). This report was prepared by The Ontario Clean Water Agency on behalf of the Municipality of West Elgin and must be supplied to the West Elgin Municipal Council by March 31, 2013. SECTION 2: Compliance The West Elgin Water Treatment Plant was operated and maintained in such a manner that treated water supplied to the consumers serviced by the system satisfied Ontario Drinking Water Quality Standards. However, some of the regulatory requirements were not meet as identified in the MOE inspection Report. The routine inspection was conducted on February 1, 2012 by the MOE and no Ministry of the Environment Provincial Officer's Orders issued. There were three non-compliances with regulatory requirements identified in the inspection report. Two of the three were for the West Elgin Distribution system;the last one was for the West Elgin Water Treatment Plant and will be the only one discussed in this report. The overall inspection rating was 96.25%for the entire West Elgin Drinking Water System. The non-compliance with regulatory requirements and actions required for the West Elgin Water Treatment Plant as appeared in the Inspection Report was: During the 2011 inspection, it was identified that the emergency water intake off shore from the water treatment plant did not appear to be maintained or in a fit state of repair.An underwater intake pipe inspection was completed by Watech Services Inc. (London)on October 6 and 7,2010. The 2011 Ministry of the Environment required the owner/operating authority to develop a strategy and plan for the effective management of the emergency intake pipe.The strategy and plan shall include justification and timelines for its decommissioning or upgrade, renovation,etc.The owner/operating authority was required to submit a plan to the author of the report by October 31, 2011, Page 1 of 3 A plan was authored by the Ontario Clean Water Agency and submitted to the Tri-County Management Committee in late August, 2011.The Tri-County Management Committee passed a resolution to implement an option to rehabilitate the exiting intake structure and for the Ontario Clean Water Agency to stop work and report to the committee if the rehabilitation cannot proceed.The Ministry received the documentation pertaining to this matter on September 13,2011. According to the owner/operating authority,the intake was located and marked in early February 2012. An engineering consulting firm has been retained to evaluate options to rectify the issue and report to the Tri-County Management Committee in April 2012. Since the issue outstanding and unresolved,it remains as a non-compliance under the Safe Drinking Water Act(2002)section 11{1}2.{ii}. The owner/operating authority shall submit an updated strategy and plan that includes justification and timelines for the emergency intake pipe upgrade and renovation by June 30,2012. Action(s) Required: The owner/operating authority shall submit an updated strategy and plan that includes justification and timelines for the emergency intake pipe upgrade and renovation by June 30,2012. There were three Adverse Drinking Water Quality Incidences (AWQI's)that were reported in 2012. These three AWQI's were all related to the poor raw water quality issue in Lake Erie with the fish die off. The plant was unable to remove dissolved manganese in the treated water. Once the manganese oxidized through the reaction with sodium hypochlorite it produced yellow water. This resulted in high turbidities on the filtration racks due to the use of the discoloured treated water in the membrane filtration process. There were two instances where the turbidities were above 1NTU on Rack 2 for longer than 15min which resulted in 2 of the 3 AWQI's. The third was for the overall filter performance for the month of September. The Procedure for Disinfection requires a membrane filtration plant to meet the filter performance of 99%of the readings on each filter to be below 0.1NTU, The West Elgin Water Treatment Plant was unable to meet this filter performance criterion due to the discoloured water,as such the third AWQI was reported. SECTION 3: Corrective Action The non-compliance identified in the MOE Inspection Report for the West Elgin Water Treatment Plant was addressed in the respected timeline in a letter to the Ministry of the Environment dated June 27, 2012. The rehabilitation of the stand by intake was completed in August 2012 and was tested for operation in September 2012, The intake is now functional and can be used when needed. The AWQI's were all reported and given an AWQI number, all notifications to the Owner, MOE and Wealth Unit were met. During the event bacti samples were taken on a daily basis of the treated water, all samples showed zero e. coil and zero total coliform. Page 2 of 3 SECTION 4: Summary and Discussion of Quantity of Water Supplied In accordance with Schedule 22-2(3) find a summary and discussion of the quantity of water supplied during the reporting period compared to the rated capacity specified in the MDWL, DWWP and Permit to Take Water, including monthly average and maximum daily flows. Attached as Appendix A,find a summary of the raw flows including total, average, and maximum daily flows, and peak flow rates for the reporting period. As well, a comparison of flows to the Permit to Take Water limits. The Permit to Take Water specifies flow rates and total water takings permitted. For the West Elgin Water Treatment Plant the maximum flow rate limit is 9,400L/min. The total daily water taking is 13,500m3/day. There were no PTTW exceedances in 2012. The West Elgin Water Treatment Plant is at 31.7%capacity of the total water taking limit, which is up 3.5%from last year. Attached as Appendix B,find a summary of treated water flows including total, average,and maximum daily flows for the reporting period. As well, a comparison of flows to the MDWL rated capacities. The rated capacity of the plant is 12,160m3/day of treated water as specified in the MDWL.The daily average flow for the reporting period was 3,962m3/day,which is a 9.4% increase from 2011. The maximum daily flow for the reporting period was 6,857m3/day which corresponds to a 0.3%decrease from 2011. The plant is operating at 32.6%of its rated capacity, up from 2011 by 2.8%. Attached as Appendix C,find a summary of flows including total, average, and maximum daily flows for the reporting period for the Iona interconnection. The Iona Interconnection rated capacity is 1,600m3/day as specified in the MDWL. The daily average flow for the reporting period was 401m3/day, which corresponds to a 5.8%increase from the previous year. The average daily flow has increased from 2011, due to more precision with the SCADA programming allowing for better control to meet the agreement with Southwold to take 400m'/day. In September,there was more flow taken from the interconnect due to discoloured water at the West Elgin Water Treatment Plant,this limited the impact to the Dutton Dunwich water system. The West Elgin Water Treatment Plant is capable of meeting its current uses for the system. It is operating at well below the limits set out in the Permit to Take Water and the design capacity for the plant. 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L d � in r c w v i u C 07 V_ Ln LD v) Ln Ln Ln LD o LD LIT a1 a1 L Ln r r i\ r r m ui O r rL Ln +a+ N N N N N N N N 00 d N N 00 bD C t L 2. oo � 0000cr � 000 to � m o 4 .4 4 4 4 n M o et nrT 4d� d� d• Ctcr � � m r r C m w r~ M LD n w LD Lo LD 0) \ N Ln Ln qr Ln * �t r` m m Ln N N N N N N N N qT N N N X ,� to tn U.1 e 0 a +. a ,� M 'n ra N LIT M Ln w h Ct N O M m r-i lD O r-I M aT O M M LD ri 00 O O u m d if � O L � r d 7 G CL y m LD a) -Yf 'I LO LD m Ln LD 00 Ln r O LD LD O :t n e-1 N Ln Q r` w aT w a+ N LD 00 00 N r-I M N 00 h dt m E �--I r-I N r-I N N N rV N N r-1 Rt I C N r-I r-I O w r Q m m CL E E O Lv ar a� Qy E m L c aj E -0 E E Lb Lb E C p ++ L O R � v Q ' CL u 7 U H } m c � � aL^ ° zc aj a CL u a1 E m a E a m ca Lb c � o � afl-If 6y_-P Ministry of the Environment Min€stere de 1'Environnement C� Safe Drinking Water Branch Direction du contrdle de la qualite de 1'eau potable 3232 White Oak Road,3f0 Floor Bureau du district de London a ��Ontarl London ON N6E 1 L8 3e etage Tel(519)873-5094 3232,chemin White Oak Fax(519)873-5096 London(Ontario)N6E 1L8 Tel(519)873-5094 ` Fax(519)873-5096 March 12,2013 File no. EL-WE-HO-540 The Corporation of the Municipality of West Elgin 22413 Hoskins Line Rodney, ON NOL 2CO Attention: Mr. Scott Cawley,Administrator/Treasurer Re: West Elgin Drinking Water System(DWS #22009 1 1 1 7) Inspection conducted on February 11,2013 Dear Mr. Cawley, The enclosed Drinking Water Inspection Report outlines non-compliance, if any, with Ministry legislation, and policies for the above noted water system, Violations noted in this report, if any, have been evaluated based on community risk. These violations will be monitored for compliance with the minimum standards for drinking water in Ontario as set forth under the Safe Drinking Water Act and associated regulations. Where risk is deemed to be high and/or compliance is an ongoing concern, violations will be forwarded to this Ministry's Investigation and Enforcement Branch. In order to measure individual inspection results, the Ministry has established an inspection compliance risk framework based on the principles of the Inspection, Investigation& Enforcement(II&E) Secretariat and advice of internal/external risk experts. The Inspection Summary Rating Record (IRR), included as Appendix C of the inspection report, provides the Ministry, the system owner and the local Public Health Units with a summarized quantitative measure of the drinking water system's annual inspection and regulated water quality testing performance. Please note the attached IRR methodology memo describing how the risk rating model has improved to better reflect the health related and administrative non-compliance found in an inspection report. IRR ratings are published(for the previous inspection year) in the Ministry's Chief Drinking Water Inspector's Annual Report. If you have any questions or concerns regarding the rating,please contact Shawna Bourne,Drinking Water Program Supervisor, at(519) 873-5122, If you have any questions regarding the report, please feel free to call me at(519) 873-5091. Yours truly, Barry Moncrieff Provincial Officer London District Office cc. Elgin St. Thomas Public Health Lower Thames Conservation Authority Dale LeBritton, Ontario Clean Water Agency r • Ontario Ministry of the Environment WEST ELGIN DRINKING WATER SYSTEM Drinking Water System Inspection Report DWS Number: 260091117 Inspection Number: 1-AJYM1 Date of Inspection: Feb 11 , 2013 Inspected By: Barry Moncrieff o Ministry of the Environment Drinking Water System Inspection Report V" Ontario Table of Contents Table of Contents Owner Information 2 Inspection Details 2 Inspection Summary 6 Introduction 6 LMR— Source 6 LMR—Permit To Take Water 6 LMR—Capacity Assessment 7 LMR—Treatment Processes 7 LMR—Treatment Process Monitoring 9 LMR—Process Wastewater 10 LMR—Distribution System 10 LMR—Operations Manuals 12 LMR—Logbooks 12 LMR—Contingency/Emergency Planning 13 LMR—Security 14 LMR—Consumer Relations 14 LMR—Certification and Training 14 LMR—Water Quality Monitoring 16 LMR—Water Quality Assessment 18 LMR—Reporting and Corrective Actions 19 LMR—Other Inspection Findings 20 Non Compliance with Regulatory Requirements and Actions Required 21 Summary of Best Practice Issues and Recommendations 26 Signatures 27 Appendix A: Stakeholder Appendix Appendix B: MOE Audit Sample Results Appendix C: Inspection Rating Record Ministry of the Environment Ontario Drinking Water System Inspection Report OWNER INFORMATION: Company Name: WEST ELGIN, THE CORPORATION OF THE MUNICIPALITY OF Street Number: 22413 Unit Identifier: Street Name: HOSKINS Line City: RODNEY Province: ON Postal Code: NOL 2CO INSPECTION DETAILS: DWS Name: WEST ELGIN DRINKING WATER SYSTEM DWS Address: 9210 GRAHAM RD WEST LORNE NOL 2130 County/District: West Elgin MOE District/Area Office: London District Health Unit: ELGIN-ST THOMAS HEALTH UNIT Conservation Authority NIA MNR Office: NIA DWS Category: Large Municipal Residential DWS Number: 260091117 Inspection Type: Announced Inspection Number: 1-AJYM1 Date of Inspection: Feb 11, 2013 Date of Previous Inspection: Feb 01, 2012 DRINKING WATER SYSTEM COMPONENTS DESCRIPTION Site (Name): MOE DWS Mapping Type: DWS Mapping Point Sub Type: Comments: Not Applicable Site (Name): Raw Water Intake Type: Source Sub Type: Surface Water Comments: Raw water is drawn through a 700 mm diameter, polyethylene, primary intake pipe located 610 m into Lake Erie at a depth of 5.7 m.An additional 600 mm diameter stand-by intake is located along the shoreline adjacent to the low lift pumping station. The primary intake pipe is equipped with one (1) 2- inch chlorine solution line for zebra mussel control.A raw water sampling line extends through the primary intake pipe into the intake crib, prior to pre-chlorination. There is no chlorine or raw water sampling line installed for the stand-by intake pipe. The low lift pumps and wet wells are housed in the low lift pumping station. The chlorination equipment is located inside the chemical building, adjacent to the low lift pumping station. Raw water is conveyed from the low lift pumping station via an inlet valve chamber by four(4) fixed speed vertical turbine pumps each rated at 85LIs at a dynamic head of 77.4m. The low lift station is Report Generated for moncrieffba on 12/03/2013(ddlmmlyyyy) Page 2 of 27 DWS*: 260091117 WEST ELGIN DRINKING WATER SYSTEM � Ministry of the Environment Ontario Drinking Water System Inspection Report equipped with two (2) 10 mm coarse wire mesh stainless steel screens which filter larger debris before the source water is transported to four (4) wet wells. Each wet well is equipped with a sonic level sensor to monitor water levels. Two (2) 1500m long and 400mm diameter raw water transmission lines provide raw water from the low lift pumping station to the new water treatment plant. Backup power is supplied by a 200kW generator located at the low lift electrical building. Site (Name): Water Treatment Plant Type: Treated Water POE Sub Type: Treatment Facility Comments: The new water treatment plant building is located approximately one kilometer north of the original facility which has since been decommissioned. Water is pumped from the low lift pumping station and directed to four(4) self cleaning motorized microstrainers. Downstream of the microstrainers is an on-line continuous turbidity meter and chlorine residual analyzer which is used in conjunction with the addition of chlorine for zebra mussel control. Water which has passed through the microstrainers is pumped to one of four(4) membrane filtration racks each rated at 75 L/s net capacity. The filtration racks also consist of individual flow and turbidity meters. The SCADA system is programmed so that there is an automatic shutdown when turbidity from the individual filter racks exceed 0.3 NTU for 600 seconds (10 minutes). There is a backwash and secondary recovery system in place which consists of one(1) 17m'reverse filtrate recovery tank, two (2) reverse filtrate (backwash) pumps, two(2) reverse filtrate recovery (backwash recovery) pumps and two (2) reverse filtrate recovery strainer(strainer backwash recovery)together with appropriate valving and piping. Sodium hypochlorite solution addition for primary and secondary disinfection occurs upstream of the treated water reservoir for primary disinfection and downstream of the high-lift pumps for secondary disinfection residual maintenance. Sodium hypochlorite for primary disinfection is applied by one of two(2) chemical metering pumps, each rated at 1501-Ihr prior to entering one of two (2) 2,276m' above grade glass fused steel storage tanks. Trim sodium hypochlorite addition is applied by one of two (2)chemical metering pumps, each rated at 60L/hr. UV can be used for backup primary disinfection if there is a failure in the sodium hypochlorite system. Backup power is supplied by a 750kW generator, complete with fuel tank and exhaust system, at the membrane filtration plant. Site (Name): Water Treatment Plant Type: Other Sub Type: Treatment Facility Comments: Water directed from the membrane filtration process can also undergo Advanced Oxidation Process (AOP) or backup disinfection. The AOP system consists of two (2) 300mm diameter Ultra Violet(UV) reactors each rated at 83L/s in AOP mode or 166L/s when used in back up disinfection mode. The setup consists of high intensity medium pressure lamps providing a dose of 40mJ/cm2, UV intensity sensor and an automatic on-line sleeve cleaning system. The AOP system utilizes UV light, Hydrogen Peroxide and Sodium Hypochlorite for taste and odour control. Hydrogen peroxide is added prior to the UV reactors via two (2) chemical metering pumps, rated at approximately 11 L/hr. Site (Name): Process Wastewater Type: Other Sub Type: Other Report Generated for moncrieffba on 12/03/2013(dd/mm/yyyy) Page 3 of 27 ©WS#: 260091117 WEST ELGIN DRINKING WATER SYSTEM o �� e Ministry of the Environment Ontario Drinking Water System Inspection Report Comments: Residual Management consists of one (1) outdoor concrete settling tank with a gravity overflow to a two basin constructed wetland prior to overflow to the municipal drain. Process waste water is generated through back filtration, E=nhanced Flux Maintenance (EFM) and Clean-In-Place (CIP) processes. These processes are used for cleaning membrane modules which produce spent chemical wash solution which is then pumped to a neutralization tank. Prior to pumping the wastewater to the settling tank the solution is treated to a neutral pH and zero free chlorine residual. Citric Acid and Caustic Soda for the CIP membrane cleaning process is supplied by two (2) (1-citric and 1-caustic chemical pump), two (2) 9.5m'CIP chemical tanks and two (2)454L day tanks. Sodium bisulphate solution for the neutralization process is supplied by one (1) chemical pump which pumps from one(1)454L day tank. Site (Name): West Lome Standpipe Type: Other Sub Type: Reservoir Comments: Water storage consists of a 38.6 metre steel standpipe constructed in 1984. It has a capacity of 2889 cubic metres and includes a valve chamber with interconnected piping, associated valves and appurtenances. Site (Name): Rodney Tower Type: Other Sub Type: Reservoir Comments: An elevated water storage tank that consists of a 40 metre metal tower constructed in 1993. It has a capacity of 1200 cubic metres and contains an overflow pipe and drain pipe which discharge into a storm sewer. The tower houses an altitude valve and associated piping and valves as well as electrical and control panels. Site(Name): Distribution System Type: Other Sub Type: Other Comments: The West Elgin Water Treatment Plant supplies water to the following communities: Eagle, New Glasgow, Rodney, West Lorne, Dutton-Dunwich, Southwest Middlesex, Bothwell and Newbury as well as a Highway#401 Service Station. The primary transmission line from the Water Treatment Plant consists of 6 km of 16"AC line installed in 1980 and ends at the West Lorne Standpipe. The West Elgin Water Supply System serves a population of approximately 2700 individuals in the municipality of West Elgin. The West Elgin Distribution System consists of the Rodney Tower, approximately 190 fire hydrants, five metering chambers and seven air release chamber. The meter pits on Talbot Line, Silver Clay, Marsh Line and Pioneer serve the Rodney area. Site (Name): Iona Re-Chlorination Facility Type: Other Sub Type: Treatment Facility Comments: The Iona Re-Chlorination Facility is composed of one (1) re-chlorination station with an above-ground building located near the hamlet of Iona on the Talbot Line at Iona Road (NAD 27, UTM Zone 17, 0467141 m East, 4730881 m North). The facility includes one (1) constant speed sodium hypochlorite solution feed pump, together with associated chemical solution feed lines, control panel, ventilation system,valves and piping. The chlorination system includes: - second arylstandby equipment for the existing sodium hypochlorite feed system including one (1) sodium hypochorite metering pump rated at 1.29 Llh and paced to flow; Report Generated for moncriefiba on 1 210312 01 3(ddlmmlyyyy) Page G of 27 DVVS#: 250091117 WEST ELGIN DR#NKING WATER SYSTEM e Ministry of the Environment Marlo® Drinking Water System Inspection Report -one (1) 240 I_sodium hypochlorite solution tank; secondary spill containment ; and two (2) on-line free chlorine residual analyzers, one (1) analyzer measuring the residual of the incoming supply and one (1) analyzer measuring the residual of the outgoing supply. Report Generated for moncrieffba on 12/0312013(ddlmmlyyyy) Page 5 of 27 DWS#. 260091117 WEST ELGIN DRINKING WATER SYSTEM Ministry of the Environment Ontario Drinking Water System Inspection Report INSPECTION SUMMARY INTRODUCTION * The primary focus of this inspection is to confirm compliance with Ministry of the Environment legislation and control documents, as well as conformance with Ministry drinking water related policies for the inspection period. The Ministry is implementing a rigorous and comprehensive approach in the inspection of water systems that focuses on the source,treatment, and distribution components as well as water system management practices. This drinking water system is subject to the legislative requirements of the Safe Drinking Water Act, 2002 (SDWA) and regulations made therein, including Ontario Regulation 170103, "Drinking Water Systems" (O.Reg.170I03). This inspection has been conducted pursuant to Section 81 of the SDWA. Documents and records reviewed in association with this report include, but are not restricted to: - Ministry of the Environment Drinking Water System Profile Information (DWS) for West Elgin Water Supply System -The West Elgin Water Supply System Operation and Maintenance Manual for the Distribution System -The Ontario Clean Water Agency (OCWA) Operation and Maintenance Manual for the Water Treatment Plant -The Ministry of the Environment Drinking Water Inspection Report#1-954Z4 conducted February 1, 2012 -The Ministry of the Environment Municipal Drinking Water Works Licence (Licence No. 043-101, Issue No. 2) -The Ministry of the Environment Drinking Water Works Permit (Permit No. 043 201, Issue No. 2) - Municipality of West Elgin New Water Treatment Plant Design Brief by Stantec Consulting Inc. (June 27, 2007) - Ontario Safe Drinking Water Act(2002), 0. Reg. 170103 and 0. Reg. 128104 operational documents and records maintained by the owner and operating authority from December 16, 2011 to November 30, 2012 SOURCE * The drinking water system management was aware of the potential sources of pollution or activities that could impair source water quality as contained in the approved Assessment Report. * There were no obvious potential sources of pollution or activities in or around the source that could impair source water quality. PERMIT TO TAKE WATER The owner had a valid PTTW for all of the production sources. The Corporation of the Municipality of West Elgin was granted the Permit To Take Water(PTTW) No. 0515-8L9GX7 from the Ministry of the Environment on September 1, 2011. Under the PTTW the Municipality is permitted to take a maximum of 13,500,000 litres per day for 365 days of the year from Lake Erie. The permit also specifies that no more than 9,400 litres per minute can be taken from Lake Erie. The PTTW expires on July 15, 2021. Report Generated for moncrieffba on 12/03/2013(ddlmmlyyyy) Page 6 of 27 DWS#: 260091117 WEST ELGIN DRINKING WATER SYSTEM � o t� Ministry of the Environment /'- �O ntario Drinking Water System Inspection Report PERMIT TO TAKE WATER The maximum water takings were in accordance with those allowed under the PTTW. A review of the Annual Water Taking and Transfer Report provided by the Ontario Clean Water Agency(OCWA) dated January 2, 2013 shows maximum water takings were in accordance with the terms and conditions specified on the PTTW No. 0515-8L9GX7. CAPACITY ASSESSMENT There was sufficient monitoring of flow as required by the Permit and Licence or Approval issued under Part V of the SDWA x Flow measuring devices were calibrated or verified in accordance with the requirements of a Permit and Licence or Approval issued under Part V of the SDWA. The OCWA monitors water flow via SCADA in a number of areas within the treatment process as well as in the distribution system to regulate the movement and storage of water throughout the water system. In summary, water storage volumes are monitored at the water treatment plant at the raw water Low Lift Intake Wet Wells and treated water in two(2) above grade glass fused steel storage tanks as well as the West Lorne Standpipe and the Rodney Water Tower within the West Elgin Water Supply System. Flow monitoring meters are available for raw water intake(2), treated water discharged by the plant (2) into the distribution system, Eagle East Line that services Dutton- Dunwich, Eagle West Line that services the west portion of West Elgin, Marsh Street that services Dutton-Dunwich, the Iona Interconnect at the junction between the townships of Southwold and Dutton-Dunwich, Pioneer Line that services the Highway#401 Service Centre and Silver Clay Line. The owner was in compliance with the conditions associated with maximum flow rate or the rated capacity conditions in the Permit and Licence or Approval issued under Part V of the SDWA. As specified within the Municipal Drinking Water Licence (Licence No. 043-101, Issue No. 2) Schedule C (System-Specific Conditions), the Rated Capacity, or maximum daily volume of treated water that flows from the treatment subsystem to the distribution system is 12,160 cubic metres per day for the West Elgin Drinking Water System and 1,600 cubiic metres per day for the Iona Interconnect. The Rated Capacity was not exceeded for the inspection period from December 16, 2011 to November 30, 2012. TREATMENT PROCESSES • The owner had ensured that all equipment was installed in accordance with Schedule A and Schedule C of the Drinking Water Works Permit. A physical inspection of the West Elgin Water Treatment Plant was conducted on Monday, February 11, 2012 and it is confirmed that the equipment is installed in accordance with Schedule A of the Drinking Water Works Permit No. 043-201 Issue No. 2. • The ownerloperating authority was in compliance with the requirement to prepare Form 1 documents as required by their Drinking Water Works Permit during the inspection period. When requested, the owner provided a completed FORM 1 (Record of Watermains Authorized as a Future Alteration) dated March 23, 2012 for a proposed 250 mm diameter 1280 m watermain on the west side of Graham Road from Main Street to Marsh Line and a 150 mm diameter 175 m watermain on the west side of Maple Street from Graham Road to Ridge Street. The construction and installation of the watermains took place from June to August 2012. • Records did not indicate that the treatment equipment was operated in a manner that achieved the design capabilities required under Ontario Regulation 170103 or a Permit, Licence or Approval issued under Part V of the SDWA at all times that water was being supplied to consumers. On August 31, 2012, the West Elgin Treatment Plant experienced raw water quality issues at the plant due to heavy organic loading from a Lake Erie thermal inversion (overturn).As a Report Generated for moncrieffba on 12/0312013(ddlmmlyyyy) Page 7 of 27 DWS#: 260091117 WEST ELGIN DRINKING WATER SYSTEM Ministry of the Environment Ontario Drinking Water System Inspection Report TREATMENT PROCESSES consequence of the event, membrane filtrate appeared colored and caused elevated turbidity readings above the regulatory threshold. The operating authority reported the turbidity exceedance to Ministry of the Environment (MOE) Spills Action Centre (SAC) (Adverse Water Quality Incident (AWQI) #108285). There was a similar occurrence on September 9, 2012 that also caused the turbidity to exceed the regulatory threshold (AWQI#108358). The addition of sodium hypochlorite and hydrogen peroxide downstream from the membrane filters and membrane effluent turbidimeters intensified the yellow color in the drinking water causing the aesthetics of the water to deteriorate. The operating authorities applied operational strategies (flushing) to manage the situation in the distribution system. Under the direction of the Elgin St. Thomas Public Health Unit and in consultation with the MOE London Office, additional microbiological monitoring was undertaken within the distribution system. Other corrective action to eliminate the colored water from the system included replacing the water in the storage tanks at the water treatment plant by applying an overflow procedure. As a result of the incidents described above, the treatment process did not meet criterion specified in the Procedures for Disinfection of Drinking Water in Ontario for Membrane Filtration (s. 3.4.6)for the month of September, 2012. The membrane filtration process must meet the performance criterion for filtered water turbidity of less than or equal to 0.1 NTU in 99% of the measurements each month. When OCWA determined that the criterion was not met, The MOE SAC was notified. This resulted in the issuance of an Adverse Water Quality Incident (AWQI#108723)on October 1, 2012. • Records confirmed that the water treatment equipment which provides chlorination or chloramination for secondary disinfection purposes was operated so that at all times and all locations in the distribution system the chlorine residual was never less than 0.05 mgll free or 0.25 mgll combined. • The owner had evidence indicating that all chemicals and materials that come in contact with water within the drinking water system met the AWWA and ANSI standards in accordance with the Permit and Licence issued under Part V of the SDWA. Up-to-date plans for the drinking-water system were available in accordance with the Permit and Licence issued under Part V of the SDWA. Up-to-date plans are available at the West Elgin Water Treatment Plant for OCWA operational staff and at the Rodney Water Tower for municipal staff that operate the distribution system. The facility and equipment appeared to be maintained and in a fit state of repair. The Operator-in-Charge had ensured that all equipment used in the processes was monitored, inspected, and evaluated. The author of this report has identified a number of administrative and scheduling issues surrounding the management of operational staff associated with the West Elgin distribution system. These are addressed in another area of this report. However, when entries in the logbook and other record-keeping mechanisms were reviewed and the identity of the OIC was known, it is concluded that all equipment used in the processes are monitored, inspected and evaluated by the OIC. Where a potential bypass of primary or secondary treatment equipment existed, measures were taken to ensure that raw or partially treated water was not directed to the distribution system. According to the Owner and operating authority there are no bypasses of primary or secondary treatment equipment that would allow raw or partially treated water to pass directly to the distribution system. Report Generated for moncrieffba on 12/03/2013(ddhnm/yyyy) Page S of 27 DWS#: 260091117 WEST ELGIN DRINKING WATER SYSTEM (o � y_� Ministry of the Environment r Ontario Drinking Water System Inspection Report TREATMENT PROCESSES * Based on information provided by the owner/operator, it was not likely that contaminants entering the floor drains would have come in contact with the source water or treated water. * Measures were taken to ensure that pesticides were not applied, stored, or mixed in the immediate vicinity of source(s), treatment, and storage facilities. TREATMENT PROCESS MONITORING * Primary disinfection chlorine monitoring was being conducted at a location approved by Permit, Licence or Approval issued under Part V of the SDWA, or atinear a location where the intended CT had just been achieved. * Operators were aware of the operational criteria necessary to achieve primary disinfection within the drinking water system. The West Elgin Water Treatment Plant SCADA system has a CT Calculator which provides real- time CT calculations. OCWA operators monitor this information daily. It also contains a feature that allows operators to input data to calculate CT and make any changes to the parameter, if required. In addition, the Operators calculate CT for the worst case scenario for the month.After review the monthly reports, they select worst case parameters which include highest pH, highest flow, lowest storage tank level, lowest chlorine residual and lowest temperature. They use a worksheet to assist them in calculating CT. This exercise increases the operators awareness of the operational criteria necessary to achieve primary disinfection within the drinking water system. Continuous monitoring of each filter effluent line was being performed for turbidity. * The secondary disinfectant residual was measured as required for the distribution system. Both operating authorities, OCWA and the municipality, collect and test treated water as per O. Reg. 170103 Schedule 7 s. 7-2. (4). However, the municipality did not record the time of each test. This has been acknowledged as a non-compliance in another area of the report. * Records confirmed that the maximum free chlorine residual in the distribution system was less than 4.0 mg/L or that the combined chlorine residual was less than 3.0 mg/L. * Operators were examining continuous monitoring test results and they were examining the results within 72 hours of the test. OCWA has established a Standard Operating Procedure entitled 72 Hour Review of Continuous Monitoring Equipment"to ensure compliance with O. Reg. 170103 Schedule 6 s. 6-5(1) 3. Logbook entries from December 16, 2011 to November 30, 2012 confirm that an operator examines the continuous monitoring equipment every 72 hours at the West Elgin Water Treatment Plant. • Samples for chlorine residual analysis were tested using an acceptable portable device. • All continuous monitoring equipment utilized for sampling and testing required by O. Reg. 170103, or approval or order,were equipped with alarms or shut-off mechanisms that satisfied the standards described in Schedule 6. Report Generated for moncrieffba on 12/03/2013(ddlmm/yyyy) Page 9 of 27 flWS#; 260091117 WEST ELGIN DRINKING WATER SYSTEM Ministry of the Environment Ontario Drinking Water System Inspection Report TREATMENT PROCESS MONITORING * Continuous monitoring equipment that was being utilized to fulfill O. Reg. 170103 requirements was performing tests for the parameters with at least the minimum frequency specified in the Table in Schedule 6 of O. Reg. 170103 and recording data with the prescribed format. All continuous analysers were calibrated, maintained, and operated, in accordance with the manufacturer's instructions or the regulation. PROCESS WASTEWATER k The process wastewater and residual solidstsludges were being treated, handled and disposed of in accordance with the design requirements approved under the Permit and Licence or Approval issued under Part V of the SDWA. The process wastewater from the water treatment process is collected in a concrete settling tank at the rear of the plant. Gravity overflow from the settling tank allows the effluent to discharge into a constructed wetland prior to discharge into a municipal drain. * The process wastewater discharge quality and discharge monitoring program complied requirements established in the Permit and Licence or Approval issued under Part V of the SDWA. Records maintained by OCWA show that the conditions prescribed Municipal Drinking Water Licence(Licence No. 043-101 Issue No. 2) Schedule C for Residue Management (Condition 1.5) and Environmental Discharge Parameters (Condition 4.2-4.4) were met. DISTRIBUTION SYSTEM * There is a backflow prevention program, policy and/or bylaw in place. The Corporation of the Municipality of West Elgin instituted a backflow prevention by-law initially in 2002 (By-Law 2002-62). The by-law was amended on two (2) occasions since its initial creation. The current by-law is designated as By-Law 2007-107 and includes an implementation schedule based on the degree of hazard. Records pertinent to the by-law are maintained at the West Elgin Municipal Office in Rodney. * The owner had a program or maintained a schedule for routine cleanout, inspection and maintenance of reservoirs and elevated storage tanks within the distribution system. * Existing parts of the distribution system that were taken out of service for inspection, repair or other activities that may lead to contamination, and all new parts of the distribution system that came in contact with drinking water,were disinfected in accordance with Schedule B, Condition 2.3 of the Drinking Water Works Permit. During the inspection period from December 16, 2011 to November 30, 2012, the owner and operating authority replaced watermains in the Village of West Lorne: a 250 mm diameter, 1280 m line on Graham Road from Main Street to Marsh Line and a 150 mm diameter, 175 m line on Maple Street from Graham Road to Ridge Street. After final flushing and before the new water is connected to the distribution system, two consecutive sets of acceptable microbiological samples, taken 24 hours apart, shall be collected from the watermain (AWWA Standard C651: Disinfecting Water Mains section 5.1).According to the owner and operating authority, the procedure for the AWWA C651 Standard was followed. Report Generated for moncrieffba on 12/0312013(ddlmmlyyyy) Page 10 of 27 DVS#: 260091117 WEST ELGIN DRINKING WATER SYSTEM A t�7 Ministry of the Environment l` Ontario Drinking Water System Inspection Report DISTRIBUTION SYSTEM However, a review of the microbiological laboratory test results showed that one (1) sample result taken during the construction period was not available for June 9, 2012. The owner and operating authority was able to produce a completed Chain of Custody form for the sample collected. There were no adverse sample results for all samples analyzed. The owner and operator was reminded of the importance of complying with the criteria outlined in the AWWA C651 Standard and the importance of record-keeping as per watermain installations. • The owner had implemented a program for the flushing of watermains as per industry standards. The municipal operational staff maintain flushing records in a binder entitled "Flushing Report 2012". Records show that flushing of hydrants and blow-offs took place in March and July of 2012. The operational staff also maintain records for 12 auto-flushers strategically installed throughout the distribution system. Records show the auto-flushers are inspected regularly and calibrated as required for water flow to maintain adequate chlorine residual within the distribution system. Records confirmed that disinfectant residuals were routinely checked at the extremities and "dead ends"of the distribution system. • A program was in place for inspecting and exercising valves. The owner and operating authority conducts a valve exercise program as per the procedure outlines in the Municipality's Operation and Maintenance Manual (Valve Inspection/Turning Program Tab#34). The procedure calls for a Valve Inspection Report to be completed by operational staff for each valve inspected. Each report includes the following information: date inspected, location of the valve, valve size, number of turns, comments/deficiencies and operator(s)conducting the inspection.According to the operating authority for the distribution system, there are no records available to show valves were exercised during the inspection period. The author of this report recommends that the Corporation of the Municipality of West Elgin review the AWWA Standard G200-04 (Distribution System Operation and Management, Section 4.2.5 for valve exercising and replacement, p. 9-10)to assist in enhancing the existing program. The author also recommends that the municipality create a schedule to ensure all valves are exercised incrementally over a set time period. • There was a program in place for inspecting and operating hydrants. The Municipality of West Elgin includes a procedure for hydrant maintenance in the Operations and Maintenance Manual (Hydrant Operation and Maintenance, Tab#31). The procedure requires the operational staff to complete a"Hydrant Maintenance Report"for each fire hydrant inspected. Completed forms for each hydrant inspected are maintained in a binder at the operational staff office in Rodney. There was a by-law or policy in place limiting access to hydrants. • The owner has not undertaken efforts to identify, quantify and reduce sources of apparent water loss. No formal leak detection program is in place for the West Elgin distribution system. Leaks are usually reported by residents based on observations of excess water volume rising rapidly to the service or from reports by the water treatment plant operations staff of excess flow through a meter, a reduction in water pressure or rapid drops in the water tank elevations. Report Generated for moncriefiba on 12/03/2013(ddlmmlyyyy) Page 11 of 27 DWS X 260091917 WEST ELGIN DRINKING WATER SYSTEM � Ministry of the Environment �r Ontario Drinking Water System Inspection Report DISTRIBUTION SYSTEM • The distribution system pressure was monitored to alert the operator of conditions which may have lead to loss of pressure below the value under which the system is designed to operate. OCWA monitors pressure at two (2) forcemains at Eagle and water tower storage facilities in Rodney, West Lorne and at the water treatment plant through the SCADA system. The points are alarmed with pressure set points. Based on the records available the owner was able to maintain proper pressures in the distribution system. • The donor had provided an Annual Report to the receiver drinking water system. The West Elgin Water Supply System supplies water to the following systems: Dutton-Dunwich Distribution System and Southwest Middlesex Distribution System.According to the owner, each system listed above has received the Annual Report for the West Elgin Water Supply System in accordance with O. Reg. 170103 s. 11. (2.1). The donor had provided an Annual Report to the receiver stand alone distribution system(s) connected to this system. OPERATIONS MANUALS • Operators and maintenance personnel had ready access to operations and maintenance manuals. • The operations and maintenance manuals contained plans, drawings and process descriptions sufficient for the safe and efficient operation of the system. The operations and maintenance manuals did meet the requirements of the Permit and Licence or Approval issued under Part V of the SDWA. During the 2011-2012 Ministry of the Environment inspection (Inspection Report#1-954Z4), it was identified that the West Elgin Water Supply System Operation and Maintenance Manual for the distribution system did not satisfy the requirements specified in Condition 16.0 of the Municipal Drinking Water Licence 043-101 Issue No. 2. It was concluded from the 2013 Ministry of the Environment inspection that the owner and operating authority for the distribution system updated the Manual as required to meet the criteria specified in Condition 16.0 of the Licence. LOGBOOKS Logs for the drinking water subsystem(s) did not contain the required information. An operator-in-charge (OIC) or a person authorized by an OIC shall record the following information in the logs or other record-keeping mechanisms in respect of each operating shift: 1. The date, the time of day the shift began and ended and the number or designation of the shift. 2. The names of all operators on duty during the shift. 3.Any departures from normal operating procedures that occurred during the shift and the time they occurred. 4.Any special instructions that were given during the shift to depart from normal operating procedures and the person who gave the instructions. 5.Any unusual or abnormal conditions that were observed in the subsystem during the shift, any action that was taken and any conclusions drawn from the observations. 6. Any equipment that was taken out of service or ceased to operate during the shift and any action taken to maintain or repair equipment during the shift. (O. Reg. 128104, S. 27 (5)). Report Generated for moncrieffba on 12/0312013(ddlmmlyyyy) Page 12 of 27 DWS#: 260091117 WEST ELGIN DRINKING WATER SYSTEM S ° �� Ministry of the Environment Ontario Drinking Water System Inspection Report LOGBOOKS During the inspection, it was observed that on multiple occasions there were no entries in the West Elgin distribution system logbook maintained at the Rodney Tower that show an individual was assigned the duties of an OIC. It is verified that the owner and operating authority did not maintain a schedule to designate an OIC for the distribution system. It was also observed that information pertaining to the watermain construction in late May through to early August of 2012 was not recorded in the logbook as per 0. Reg. 128104 S. 27 (5). Logbook entries were made in chronological order. * The record system did not allow the reader to unambiguously identify the person who made the logbook entry. A person who makes an entry in a log or other record-keeping mechanism shall do so in a manner that permits the person to be unambiquously identified as the maker of the entry (0. Reg. 128104 s. 27. (4)). There were entries made in the West Elgin distribution system logbook maintained at the Rodney Tower that does not identify the maker of the entry. More specifically, these incidents occurred on August 30, September 4, 7, 12, 20, October 15, 24, 31, November 7 * Entries in the logbook were not always made by appropriate and authorized personnel. No person shall make an entry in a log or other record-keeping mechanism unless the person is an overall responsible operator, an operator-in-charge or is authorized to make an entry by the owner, the operating authority, the overall responsible operator or an operator-in-charge (0. Reg. 128104, s. 27 (3)). An individual without a valid operators licence signed the logbook as an operator and/or an Overall Responsible Operator(ORO) on June 7, July 16, 31 and August 20, 21 of 2012. * Records or other record keeping mechanisms confirmed that operational testing not performed by continuous monitoring equipment was being done by a certified operator, water quality analyst, or person who suffices the requirements of O. Reg. 170103 7-5. * For every required operational test and every required sample, a record was not made of the date, time, location, name of the person conducting the test and result of the test. The owner and the operating authority for the drinking water system shall ensure that, for every sample required by 0. Reg. 170103, a record is made of the date and time the sample was taken, the location where the sample was taken and the name of the person who took the sample (0. Reg. 170103 Schedule 6 s. 6-10 (1)2.) The operating authority did not record the times for chlorine residual testing as per 0. Reg. 170103 Schedule 7 s. 7-2. (3). * The operator-in-charge ensured that records were maintained of all adjustments made to the processes within his or her responsibility. A. Logs or other record keeping mechanisms were available for at least five (5) years. Log-keeping records as per 0. Reg. 128104 s. 6 (a) are accessible at the West Elgin Municipal Office in Rodney for the distribution system component of the water system. The records maintained by OCWA are accessible at the West Elgin Water Treatment Plant in Eagle. CONTINGENCYIEMERGENCY PLANNING Report Generated for moncrieffba on 1 210312 01 3(ddlrnm/yyyy) Page 13 of 27 DWS#t: 260 09 111 7 WEST ELGIN DRINKING WATER SYSTEM o Ministry of the Environment Ontario Drinking Water System Inspection Report CONTINGENCY/EMERGENCY PLANNING • Spill containment was provided for process chemicals and/or standby power generator fuel. • Clean-up equipment and materials were in place for the clean up of spills. Standby power generators were tested under normal load conditions. The West Elgin Water Treatment Plant has two (2) backup power generators. They include: -a 200 kW generator located at the low lift electrical building, and -a 750 kW generator located at the membrane filtration plant. Records show the generators were tested under normal operating conditions monthly. These records are available through the Supervisory Control and Data Acquisition (SCADA) maintained by OCWA at the West Elgin Water Treatment Plant. SECURITY All storage facilities were completely covered and secure. OCWA operates and maintains two (2)2, 276 cubic meter above grade glass fused steel storage tanks at the water treatment plant and one(1) 2, 889 cubic meter capacity standpipe at West Lorne while the municipality operates and maintains a 1, 200 cubic meter elevated storage tank at Rodney,All storage facilities are surrounded with a security fence and intrusion alarms on the access doors. • Air vents and overflows associated with reservoirs and elevated storage structures were equipped with screens. • The owner had provided security measures to protect components of the drinking-water system. CONSUMER RELATIONS Water conservation was being practiced by the owner or operating authority. Required documents were available free-of-charge during normal business hours at a location accessible to the public. Information specified in 0. Reg. 170/03 s. 12. (1)can be accessed from the owner by a member of the public during normal business hours from the West Elgin Municipal Office on 22413 Hoskins Line in Rodney. Records for the operating authority OCWA can be accessed at the West Elgin Water Treatment Plant in Eagle. The owner did take effective steps to advise users of the water system of the availability of Annual Reports, including posting a copy on a web site, if applicable. The Corporation of Municipality of West Elgin makes the drinking water system Annual Reports for the treatment and distribution system available of the municipal web site at http://westelgin.net/node/25. CERTIFICATION AND TRAINING Report Generated for moncrieffba on 12/03/2013(ddlmmlyyyy) Page 14 of 27 DVVS#; 280091117 WEST ELGIN DRINKING WATER SYSTEM �7 Ministry of the Environment ®�}l.Car�® Drinking Water System Inspection Report CERTIFICATION AND TRAINING The overall responsible operator had not been designated for each subsystem. The owner or operating authority of a municipal residential subsystem shall designate an Overall Responsible Operator(ORO) of the subsystem who holds a certificate for that type of subsystem of the same class or higher class for the subsystem (O. Reg. 128104 s. 23 (1)). During the inspection, it was observed that on multiple occasions there were no entries in the West Elgin distribution system logbook maintained at the Rodney Tower that show an individual was assigned the duties of an ORO. More specifically, the logbook did not indicate an individual assigned the duties and responsibilities of ORO during 2012 for the following dates: January 27, February 3, 20, March 15-16,April 11-13, May 25, 31, June 1-3, 7-10, 16, 23, 24, 29, 30, July 1, 5, 7, 8, 14, 15-31,August 1-21, 22-26. it is verified that the owner and operating authority did not maintain a schedule to designate an ORO for the distribution system. System logbook records show an individual made an entry in the system logbook as an ORO that was not a certified operator. Based on logbook entries, the individual acted as the ORO with an expired licence on July 16 and August 20 and 21. The licence expired on May 31, 2012. During the time period between June 1, 2012 to August 26, 2012, the individual acted on behalf of water department for the municipality and: -communicate information to the Ontario Clean Water Agency (OCWA) staff that allowed the municipal staff to undertake activities to manage operations within the distribution system, and -communicated with the Ministry of the Environment staff as a representative of the municipal drinking water system during the management of an adverse water quality incident (AWQI #106829) and the selection of an accreditation body (June 25-29, 2012). Operators in charge had not been designated for all subsystems which comprised the drinking water-system. The owner or operating authority of a subsystem or a person authorized by the owner or operating authority shall designate one or more operators as operators-in-charge (OIC) of the subsystem (0. Reg. 128104 s. 25. (1)). During the inspection, it was observed that on multiple occasions there were no entries in the West Elgin distribution system logbook maintained at the Rodney Tower that show an individual acted as, or was assigned the duties of an OIC. More specifically, the logbook did not indicate an individual assigned the duties and responsibilities of OIC during 2012 for the following dates: February 28, March 9, 29, April 5, 18, 19, 25, 27, June 2-9, 11, 12, 14, 15, 17, 18-22, 25, 28, 30, July 1-7, 9, 10, 12, 13, 27,August 3, 5, 22, 23 and 25. It is verified that the owner or operating authority did not maintain a schedule to designate an OIC for the distribution system. All activities that were undertaken by uncertified persons in the DW subsystems were overseen by persons having the prescribed qualifications. • All operators did not possess the required certification. The owner or operating authority of a subsystem shall ensure that every operator employed in the subsystem hold a certificate applicable to that type of system (0. Reg. 128104 s. 22. (a)), An operator employed by the municipality that acts as the Overall Responsible Operator(ORO)for the distribution system operated without an operators licence from June 1, 2012 to August 27, 2012. The owner and operating authority notified the Ministry of the Environment London Office of this situation on November 27, 2012. The owner and operating authority informed the Ministry that the individual was relieved of operator duties pending renewal of the operator certificate. They also notified the Ministry that an operator with the required qualifications was designated as the Overall Responsible Operator since August 28, 2012. Report Generated for moncrieffba on 1210312013(ddlmmlyyyy) Page 15 of 27 DWS#: 260091117 WEST ELGIN DRINKING WATER SYSTEM � Ministry of the Environment Ontario Drinking Water System Inspection Report CERTIFICATION AND TRAINING * Only certified operators made adjustments to the treatment equipment. * Operator certificates or water quality analyst certificates were displayed in a conspicuous location at the workplace or at the premises from which the subsystem was managed. Operator certificates for municipal staff and OCWA are displayed at the Rodney Water and West Elgin Water Treatment Plant, respectively * The classification certificates of the subsystems were conspicuously displayed at the workplace or at premises from which the subsystem was managed. * An adequately licenced operator was not designated to act in place of the overall responsible operator when the overall responsible operator was unable to act. The owner or operating authority of a municipal residential subsystem shall designate an Overall Responsible Operator(ORO) of the subsystem who holds a certificate for that type of subsystem of the same class or higher class for the subsystem (0. Reg. 128104 s. 23 (1)). As reviewed and stated reviously in this report, it was observed that on multiple occasions there were no entries in the West Elgin distribution system logbook maintained at the Rodney Tower that show an individual was assigned the duties of an ORO. It is verified that the owner and operating authority did not maintain a schedule to designate an ORO for the distribution system. Therefore, the identity of the ORO for those occasions cannot be determined. * The owner/operating authority was aware of the operator training and record keeping requirements, and they were taking reasonable steps to ensure that all operators receive the required training. WATER QUALITY MONITORING • All microbiological water quality monitoring requirements for raw water samples were being met. OCWA microbiological records show that raw water samples at the West Lorne Water Treatment Plant were collected and tested as per 0. Reg. 0. Reg. 170103 Schedule 10 s. 10-4 (1). • All microbiological water quality monitoring requirements for distribution samples were being met. The microbiological sample records for the Municipality of West Elgin distribution system and the West Elgin Water Treatment Plant(WEWTP)from December 16, 2011 to November 30, 2012 were reviewed during the inspection. Separate microbiological sample programs are maintained by the municipal staff that operate the distribution system and OCWA staff which oversee the operation of the the Iona Interconnect and the WEWTP to, and including, the West Lorne Standpipe. The owner and operating authority complied with the requirements specified in 0. Reg. 170103 Schedule 10 section 10-2 (1). • All microbiological water quality monitoring requirements for treated samples were being met. Microbiological sample records maintained by OCWA for the WEWTP were reviewed during the inspection. Microbiological sample results from December 16, 2011 to November 30, 2012 satisfy the requirements specified in O. Reg. 170103 Schedule 10 s. 10-3. Report Generated for moncrieffba on 12/03/2013(ddlmmlyyyy) Page 16 of 27 DVVS#: 2$0091117 WEST ELGIN DRINKING WATER SYSTEM � Ministry of the Environment �r Ontario Drinking Water System Inspection Report WATER QUALITY MONITORING • All inorganic water quality monitoring requirements prescribed by legislation were conducted within the required frequency. OCWA records show that a treated water sample was collected and analyzed as per O. Reg. 170103 Schedule 13 s. 13-2(1) in January 2012. Laboratory results show the sample complies with the chemical standards specified in 0. Reg. 169103 Schedule 2. • All organic water quality monitoring requirements prescribed by legislation were conducted within the required frequency. OCWA records show that a treated water sample was collected and analyzed as per 0. Reg. 170103 Schedule 13 s. 13-4 (1) in January 2012. Laboratory results show the sample complies with the chemical standards specified in O. Reg. 169103 Schedule 2. • All trihalomethanes water quality monitoring requirements prescribed by legislation were conducted within the required frequency. Both the municipal staff that operate the distribution system and OCWA that operates the WEWTP sample and test for trihalomethanes (THM), Municipal staff collected and tested for THM at four different locations on different dates in the distribution system. The laboratory results for 2012 are as follows; Dymock Line (January 30, 70ug/L), Rodney Tower(April 16, 52 ug1Q, Port Glasgow (July 18, 55 ug/L) and Highway 401 Service Station (October 15, 65 ug/Q. OCWA samples were collected at the West Lorne Standpipe and the 2012 results are as follows: 39 ug/L(January 10, 2012), 47 mg/L(April 17, 2012), 86 mg1L (July 10, 2012)and 78 mg/L (October 23, 2012). Samples and testing for THM also is conducted on treated water quarterly at the water treatment plant but is not a regulatory requirement. Trihalomethane samples were being collected from a point in the distribution system or connected plumbing system that was likely to have an elevated potential for the formation of trihalomethanes. • All nitrate/nitrite water quality monitoring requirements prescribed by legislation were conducted within the required frequency for the DWS. Records show that OCWA sampled and tested for nitrate and nitrite in 2012 as per O. Reg. 170103 Schedule 13 s. 13-7 on January 9,April 17, July 11 and October 23. The laboratory results show compliance with 0. Reg. 169103 Schedule 2 (Chemical Standards). • All sodium water quality monitoring requirements prescribed by legislation were conducted within the required frequency. Sodium was last sampled and tested in April 2009. Under 0. Reg. 170103 Schedule 13 s. 13-8, sodium is required to sampled and tested every 60 months. Hence, the West Elgin Water Supply System is required to sample and test for sodium in 2014. The owner ensured that water samples were taken at the prescribed location. • All sampling requirements for lead prescribed by schedule 15.1 of 0. Reg. 170103 were not met. The owner did not meet the sampling requirement for Column 3 (Number of Sampliing Points in Plumbing that Serves Private Residences) as prescribed in 0. Reg, 170/03 Schedule 15.1 s. 15.1- 5. (3) (a). The owner collected and tested samples from 19 residences instead of the required 20. The Ministry of the Environment was notified of the error by the owner. No further action to correct the situation is required. The owner was advised through the inspection process to submit the Schedule 15.1 results to the Ministry of the Environment using the form specified in 0. Reg. 170103 Schedule 15.1 s. 15.1-9. Report Generated for moncrieffha on 12/03/2013(ddlmmlyyyy) Page 17 of 27 DWS#: 2600911/7 WEST ELGIN DRINKING WATER SYSTEM f� Ministry of the Environment Ontario Drinking Water System Inspection Report WATER QUALITY MONITORING The owner was conducting sampling beyond the minimum legislative requirements. The owner conducted additional sampling beyond the minimum legislative requirements as follows in response to an overturn of Lake Erie: Microcystin, Total Kjeldhal Nitrogen, Manganese, Dissolve Organic Carbon, Total Organic Carbon, Iron, Trihalomethane, and Microbiological Parameter. Additional samples were conducted to profile the raw and treated water during and after the event to assist the owner and operating authority in effectively responding to a similar event in the future. • Records confirmed that chlorine residual tests were being conducted at the same time and at the same location that microbiological samples were obtained. • The drinking water system owner had submitted written notices to the Director that identified the laboratories that were conducting tests for parameters required by legislation, Order Certificate of Approval (OWRA) or a Permit, Licence or Approval issued under Part V of the SDWA. • Based on information provided by the ownerloperator, samples were being taken and handled in accordance with instructions provided by the drinking-water system's laboratories. • The owner indicated that the required records are kept and will be kept for the required time period. WATER QUALITY ASSESSMENT The audit samples collected by the inspector met the applicable Ontario Drinking Water Quality Standards and/or the aesthetic objectives or operation guidelines. The results of the audit sampling are summarized as follows: Microbiological audit samples for the West Elgin Water Supply System were collected and submitted for analysus on February 26, 2013.Analytical results were received by the MOE London Office on March 6, 2013.All sample results comply with O. Reg. 169103 (Schedule 1: Microbiological Standards), Records show that all water sample results taken during the review period met the Ontario Drinking Water Quality Standards (0. Reg. 969/03). REPORTING & CORRECTIVE ACTIONS Corrective actions (as per Schedule 17) had been taken to address adverse conditions, including any other steps that were directed by the Medical Officer of Health. The owner and operating authority reported the following Adverse Water Quality Incidents (AWQI) for the inspection period from December 16, 2012 to November 30, 2012. They were as follows: -AWQI #106829 (July 3, 2012): High chlorine residual but later discovered a malfunction chlorine analyzer at the Rodney Water Tower, the source of the alarm. -AWQI #107466 (July 25, 2012): Microbiological exceedance, No BWA as per Elgin St. Thomas Public Health, re-samples clean. -AWQI #108285 (September 4, 2012): Turbidity exceedance due to water color from Lake Erie inversion. Report Generated for moncrieffba on 12/03/2013(ddlmmlyyyy) Page 18 of 27 DV11S#: 260091117 WEST ELGIN DRINKING WATER SYSTEM Ministry of the Environment Ontario Drinking Water System Inspection Report REPORTING & CORRECTIVE ACTIONS -AWQI #108358 (September 9, 2012): Turbidity exceedance due to water color from Lake Erie inversion. -AWQI #108723 (October 1, 2012): Turbidity exceedance for the month of September re membrane filters exceeded turbidity criterion. The owner and operating authority took corrective actions for the AWQI listed above as prescribed in O. Reg. 170103 Schedule 17. * Corrective actions as directed by the Medical Officer of Health had been taken by the owner and operating authority to address exceedances of the lead standard. The owner and operating authority reported the following Lead (Pb)Adverse Water Quality Incidents (AWQI)for the inspection period from December 16, 2012 to November 30, 2012. They were as follows: -AWQI #109067 (October 23, 2012): Lead exceedance. Corrective action was administered as per O. Reg. 170103 Schedule 15.1-10. * All required notifications of adverse water quality incidents were immediately provided as per O. Reg. 170/03 16-6. * All required written notices of adverse water quality incidents were provided as per O. Reg. 170103 16-7. * In instances where written notice of issue resolution was required by regulation,the notice was provided as per O. Reg. 170103 16-9. * All reporting requirements for lead sampling were complied with as per schedule 15.1-9 of O. Reg. 170103. * Where required continuous monitoring equipment used for the monitoring of chlorine residual and/or turbidity triggered an alarm or an automatic shut-off, a qualified person responded in a timely manner and took appropriate actions. * The Annual Report containing the required information was prepared by February 28th of the following year. * Summary Reports for municipal council were completed on time, included the required content, and were distributed in accordance with the regulatory requirements. * All changes to the system registration information were not provided within ten (10) days of the change. During a review of the Drinking Water Information System profile, it was observed that Drinking Water System Owner Information was not correctly identified. When brought to the attention of the owner, updated information was submitted to the Ministry of the Environment. * The owner had evidence that all required notifications to all legal owners associated with the Drinking Water System had been made during the inspection period. OTHER INSPECTION FINDINGS Report Generated for moncrieffba on 12103/2013(ddlmmlyy)(y) Page 19 of 27 DVVS#: 260091117 WEST ELGIN DRINKING WATER SYSTEM Ministry of the E=nvironment �r Ontario Drinking Water System Inspection Report OTHER INSPECTION FINDINGS The following instance(s) of non-compliance were also noted during the inspection: During the review of the Rodney Tower storage tank data and operator logbook entries, it was found that the storage facility was unable to maintain sufficient free chlorine residuals (above 0.20 mg/L) on numerous occasions during the summer months of 2012 to ensure secondary disinfection levels as prescribed in the"Procedure for Disinfection of Drinking Water in Ontario". The Procedure states that the recommended optimum target for free chlorine concentration in the distribution system is 0.20 mg1L. Irregular and wide fluctuations in the chlorine levels were also observed at the Rodney Tower throughout the inspection period. In accordance with O. Reg. 170103 Schedule 1-5, the owner must ensure the following conditions have been met regarding secondary disinfection: "The owner of a drinking water system shall ensure provision of, (a)water treatment equipment that is designed to be capable of secondary disinfection using chlorination or chloramination in accordance with the Ministry's Procedure for Disinfection of Drinking Water in Ontario and that is designed to be capable of achieving, at all locations within the distribution system, (i) a free chlorine residual of 0.2 milligrams per litre, if the drinking water system provides chlorination and does not provide chloramination, or(ii) a combined chlorine residual of 1.0 milligrams per litre, if the drinking water system provides chloramination; or(b)other water treatment equipment that, in the Director's opinion, is designed to be capable of providing secondary disinfection that is equivalent to or better than the secondary disinfection provided by the equipment described in clause (a)." Report Generated for moncrieffba on 12/0312013(ddlmmlyyyy) Page 20 of 27 DVVS#: 260091117 WEST ELGIN DRINKING WATER SYSTEM � Ministry of the Environment i(sr Ontario Drinking Water System Inspection Report NON-COMPLIANCE WITH REGULATORY REQUIREMENTS AND ACTIONS REQUIRED This section provides a summary of all non-compliance with regulatory requirements identified during the inspection period, as well as actions required to address these issues. Further details pertaining to these items can be found in the body of the inspection report. 1. Records did not indicate that the treatment equipment was operated in a manner that achieved the design capabilities required under Ontario Regulation 170103 or a Permit, Licence or Approval issued under Part V of the SDWA at all times that water was being supplied to consumers. On August 31, 2012, the West Elgin Treatment Plant experienced raw water quality issues at the plant due to heavy organic loading from a Lake Erie thermal inversion (overturn).As a consequence of the event, membrane filtrate appeared colored and caused elevated turbidity readings above the regulatory threshold. The operating authority reported the turbidity exceedance to Ministry of the Environment (MOE) Spills Action Centre(SAC) (Adverse Water Quality Incident(AWQI)#108285). There was a similar occurrence on September 9, 2012 that also caused the turbidity to exceed the regulatory threshold (AWQI #108358). The addition of sodium hypochlorite and hydrogen peroxide downstream from the membrane filters and membrane effluent turbidimeters intensified the yellow color in the drinking water causing the aesthetics of the water to deteriorate. The operating authorities applied operational strategies (flushing)to manage the situation in the distribution system. Under the direction of the Elgin St. Thomas Public Health Unit and in consultation with the MOE London Office, additional microbiological monitoring was undertaken within the distribution system. Other corrective action to eliminate the colored water from the system included replacing the water in the storage tanks at the water treatment plant by applying an overflow procedure. As a result of the incidents described above, the treatment process did not meet criterion specified in the Procedures for Disinfection of Drinking Water in Ontario for Membrane Filtration (s. 3.4.6)for the month of September, 2012. The membrane filtration process must meet the performance criterion for filtered water turbidity of less than or equal to 0.1 NTU in 99%of the measurements each month. When OCWA determined that the criterion was not met, The MOE SAC was notified. This resulted in the issuance of an Adverse Water Quality Incident(AWQI #108723) on October 1, 2012. Action(s) Required: The author of this report recommends that the owner and operating authority investigate the incident to determine if additional corrective and preventive actions, other than those implemented during the events, should be considered that are appropriate for the magnitude of the problem and the impacts on the treatment process. The corrective and preventive action that may be considered could include the addition of treatment equipment or processes as well as operational procedures to manage the situation in the future. 2, togs for the drinking water subsystem(s) did not contain the required information. An operator-in-charge (OIC) or a person authorized by an OIC shall record the following information in the logs or other record-keeping mechanisms in respect of each operating shift: 1. The date, the time of day the shift began and ended and the number or designation of the shift. 2. The names of all operators on duty during the shift. 3.Any departures from normal operating procedures that occurred during the shift and the time they occurred. 4.Any special instructions that were given during the shift to depart from normal operating procedures and the person who gave the instructions. 5.Any unusual or abnormal conditions that were observed in the subsystem during the shift, any action that was taken and any conclusions drawn from the observations. 6.Any equipment that was taken out of service or ceased to operate during the shift and any action taken to maintain or repair equipment during the shift. (0. Reg. 128104, s. 27 (5)). During the inspection, it was observed that on multiple occasions there were no entries in the West Elgin distribution system logbook maintained at the Rodney Tower that show an individual was assigned the duties of an OIC. It is verified that the owner and operating authority did not maintain a schedule to designate an OIC for the distribution system, It was also observed that information pertaining to the watermain construction in late May through to early August of 2012 was not recorded in the logbook as per 0. Reg. 128104 s. 27 (5). Report Generated for moncrieffba on 12/03/2013(ddlmmlyyyy) Page 21 of 27 DWS#: 2600911/7 WEST ELGIN DRINKING WATER SYSTEM a �7 L � Ministry of the Environment ` ®�'ltr�l°1® Drinking Water System Inspection Report Action(s) Required: Since this issue was brought to the attention of owner and operating authority, a number of changes have been instituted by the municipality to correct and mitigate issues arising from log entires by staff operating the West Elgin distribution system.According to the owner and operating authority, the following changes have been initiated: -procedural changes to the DWQMS Operational Plan for scheduling and assigning staff for Overall Responsible Operator(ORO) and Operator-In-Charge (OIC) duties, -administrative procedures for scheduling and assigning ORO responsibilities, -on-the-job staff training to review logbook record-keeping requirements as per 0. Reg. 128104 s. 27, and -monthly meetings between the Municipal Administrator/Treasurer and operational staff to review water management issues within the West Elgin Water Supply System. A review of the effectiveness of the above corrective actions will occur during the 2014 MOE inspection. 3. The record system did not allow the reader to unambiguously identify the person who made the logbook entry. A person who makes an entry in a log or other record-keeping mechanism shall do so in a manner that permits the person to be unambiquously identified as the maker of the entry (0. Reg. 128104 s. 27. (4)). There were entries made in the West Elgin distribution system logbook maintained at the Rodney Tower that does not identify the maker of the entry. More specifically, these incidents occurred on August 30, September 4, 7, 12, 20, October 15, 24, 31, November 7 Action(s) Required: According to the owner and operating authority, training for the West Elgin distribution system operational staff on the requirements specified in 0. Reg. 128104 s. 27 have been completed.As referenced in another section of this report, the owner now meets regularily with operational staff to review activities and issues related to the operation of the system. A review of the effectiveness of the above corrective actions will occur during the 2014 MOE inspection. 4. Entries in the logbook were not always made by appropriate and authorized personnel. No person shall make an entry in a log or other record-keeping mechanism unless the person is an overall responsible operator, an operator-in-charge or is authorized to make an entry by the owner, the operating authority, the overall responsible operator or an operator-in-charge (0. Reg. 128104, s. 27(3)). An individual without a valid operators licence signed the logbook as an operator and/or an Overall Responsible Operator(ORO) on June 7, July 16, 31 and August 20, 21 of 2012. Action(s) Required: The owner and operating authority shall ensure that recording-keeping entries into West Elgin distribution logbooks maintained at the Rodney Tower are made by individuals authorized to do so under 0. Reg. 128104 s. 27. A review of the effectiveness of the above corrective actions will occur during the 2014 MOE inspection. S. For every required operational test and every required sample, a record was not made of the date, time, location, name of the person conducting the test and result of the test. The owner and the operating authority for the drinking water system shall ensure that, for every sample required by 0. Reg. 170103, a record is made of the date and time the sample was taken, the location where the sample was taken and the name of the person who took the sample(0. Reg. 170103 Schedule 6 s. 6-10 (1) 2.) Report Generated for moncrieffba on 12/03/2013(dd/mmlyyyy) Page 22 of 27 DWS#: 260091117 WEST ELGIN DRINKING WATER SYSTEM 1 � Ministry of the Environment Ontario Drinking Water System Inspection Report The operating authority did not record the times for chorine residual testing as per 0. Reg. 170103 Schedule 7 s. 7-2. (3). Action(s) Required: The owner and operating authority for the distribution system shall record the time for very sample collected and tested under O. Reg. 170103 as prescribed under 0. Reg. 170103 Schedule 6 s. 6-10 (1). Compliance with this requirement will be assessed during the 2014 Ministry of the Environment drinking water inspection. 6. The overall responsible operator had not been designated for each subsystem. The owner or operating authority of a municipal residential subsystem shall designate an Overall Responsible Operator(ORO) of the subsystem who holds a certificate for that type of subsystem of the same class or higher class for the subsystem (0. Reg. 128104 s. 23 (1)). During the inspection, it was observed that on multiple occasions there were no entries in the West Elgin distribution system logbook maintained at the Rodney Tower that show an individual was assigned the duties of an ORO. More specifically, the logbook did not indicate an individual assigned the duties and responsibilities of ORO during 2012 for the following dates: January 27, February 3, 20, March 15-16, April 11-13, May 25, 31, June 1-3, 7-10, 16, 23, 24, 29, 30, July 1, 5, 7, 8, 14, 15- 31,August 1-21, 22-26. It is verified that the owner and operating authority did not maintain a schedule to designate an ORO for the distribution system. System logbook records show an individual made an entry in the system logbook as an ORO that was not a certified operator. Based on logbook entries, the individual acted as the ORO with an expired licence on July 16 and August 20 and 21. The licence expired on May 31, 2012. [luring the time period between June 1, 2012 to August 26, 2012, the individual acted on behalf of water department for the municipality and: -communicate information to the Ontario Clean Water Agency (OCWA) staff that allowed the municipal staff to undertake activities to manage operations within the distribution system, and -communicated with the Ministry of the Environment staff as a representative of the municipal drinking water system during the management of an adverse water quality incident (AWQI #106829) and the selection of an accreditation body (June 25-29, 2012). Action(s) Required: The owner and operating authority for the West Elgin distribution system system shall ensure that following: -every operator employed in the subsystem holds a certificate applicable to that type of subsystem (0. Reg. 128104 s. 22. (a)), and -an overall responsible operator is designated for the subsystem holds a certificate for that type of subsystem and that it is the same class as, or higher than, the class of that subsystem (0. Reg. 128104 s. 23. (1)). According to the owner and operating authority, administrative and procedural changes have been instituted to continually improve the management of the human resources for the water system. These are summarized in other areas of this report. The Ministry will verify compliance with 0. Reg. 128104 s. 23 (1) during the 2014 inspection. 7. Operators in charge had not been designated for all subsystems which comprised the drinking water-system. The owner or operating authority of a subsystem or a person authorized by the owner or operating authority shall designate one or more operators as operators-in-charge (OlC) of the subsystem (0. Reg. 128104 s. 25. (1)). During the inspection, it was observed that on multiple occasions there were no entries in the West Elgin distribution system logbook maintained at the Rodney Tower that show an individual acted as, or was assigned the duties of an OIC. More specifically, the logbook did not indicate an individual assigned the duties and responsibilities of OIC during 2012 for the following dates: February 28, March 9, 29,April 5, 18, 19, 25, 27, June 2-9, 11, 12, 14, 15, 17, 18-22, 25, 28, 30, July 1-7, 9, 10, 12, 13, 27,August 3, 5, 22, Report Generated for moncrieffba on 12/03/2013(ddlmmlyyyy) Page 23 of 27 DWS#: 260091117 WEST ELGIN DRINKING WATER SYSTEM Ministry of the Environment Ontario Drinking Water System Inspection Report 23 and 25. It is verified that the owner or operating authority did not maintain a schedule to designate an OIC for the distribution system. Action(s) Required: The owner and operating authority of the West Elgin distribution system or person authorized by the owner or operating authority of the West Elgin distribution system shall designate one or more operators as Operators-in-Charge (OIC) of the subsystem (0. Reg. 128104 s. 25. (1)). The owner and operating authority or person authorized by the owner of operating authority shall ensure that records are maintained of the amount of time each operator works as an OIC (0. Reg. 128104 s. 25 (2)). According to the owner and operating authority, administrative and procedural changes have been instituted to continually improve the management of the human resources for the water system. These are summarized in other areas of this report. Compliance with 0. Reg. 128104 s. 25 (1) and (2)will be reviewed in the 2014 Ministry of the Environment water inspection. 8. All operators did not possess the required certification. The owner or operating authority of a subsystem shall ensure that every operator employed in the subsystem hold a certificate applicable to that type of system (0. Reg. 128/04 s. 22. (a)). An operator employed by the municipality that acts as the Overall Responsible Operator(ORO)for the distribution system operated without an operators licence from June 1, 2012 to August 27, 2012. The owner and operating authority notified the Ministry of the Environment London Office of this situation on November 27, 2012. The owner and operating authority informed the Ministry that the individual was relieved of operator duties pending renewal of the operator certificate. They also notified the Ministry that an operator with the required qualifications was designated as the Overall Responsible Operator since August 28, 2012. Action(s) Required: The owner and operating authority of the distribution system shall ensure that every operator employed in the subsystem: -holds a certificate applicable to that type of subsystem (0. Reg. 128/04 s. 22. (a)), or - holds a certificate applicable to that subsystem, in the case of an operator who holds a conditional certificate issued or renewed under 0. Reg. 128104 s. 10 (0. Reg. 128104 s. 22. (b). The Ministry shall verify that operators meet certification requirements during the 2014 inspection. 9. An adequately licenced operator was not designated to act in place of the overall responsible operator when the overall responsible operator was unable to act. The owner or operating authority of a municipal residential subsystem shall designate an Overall Responsible Operator(ORO)of the subsystem who holds a certificate for that type of subsystem of the same class or higher class for the subsystem (0. Reg. 128/04 s. 23 (1)). As reviewed and stated previously in this report, it was observed that on multiple occasions there were no entries in the West Elgin distribution system logbook maintained at the Rodney Tower that show an individual was assigned the duties of an ORO. It is verified that the owner and operating authority did not maintain a schedule to designate an ORO for the distribution system. Therefore, the identity of the ORO for those occasions cannot be determined. Action(s) Required: The owner and operating authority shall take action to ensure an adequately licensed operator for the West Elgin distribution system is designated to act in place of the Overall Responsible Operator as per O. Reg. 128104 s. 23 (1). The actions taken by the owner and operating authority will be reviewed during the next annual Ministry of the Environment drinking water system inspection. Report Generated far moncrieffba on 12/03/2013(ddlmm/yyyy) Page 24 of 27 DWS#: 260091117 WEST ELGIN DRINKING WATER SYSTEM 7 Ministry of the Environment Ontario Drinking Water System Inspection Report 10 All sampling requirements for lead prescribed by schedule 15.1 of O. Reg. 170103 were not met. The owner did not meet the sampling requirement for Column 3 (Number of Sampliing Points in Plumbing that Serves Private Residences) as prescribed in 0. Reg. 170103 Schedule 15.1 s. 15.1-5. (3) (a). The owner collected and tested samples from 19 residences instead of the required 20. The Ministry of the Environment was notified of the error by the owner. No further action to correct the situation is required. The owner was advised through the inspection process to submit the Schedule 15.1 results to the Ministry of the Environment using the form specified in 0. Reg. 170103 Schedule 15.1 S. 15.1-9. (6.1). Action(s) Required: The owner and operating authority for the West Elgin distribution system has satisfied the requirements specified by the Ministry of the Environment with respect the 0. Reg. 170103 Schedule 15.1-9. (6.1). No further action is required. 11.All changes to the system registration information were not provided within ten (10) days of the change. During a review of the Drinking Water Information System profile, it was observed that Drinking Water System Owner Information was not correctly identified. When brought to the attention of the owner, updated information was submitted to the Ministry of the Environment. Action(s) Required: The owner for the West Elgin Drinking Water System has updated information for the Drinking Water Information System profile that identifies Drinking Water System Owner information as per 0. Reg. 170103 s. 10.1 (3). No further actionis required. 12 The following instance(s) of non-compliance were also noted during the inspection: During the review of the Rodney Tower storage tank data and operator logbook entries, it was found that the storage facility was unable to maintain sufficient free chlorine residuals (above 0.20 mg/L)on numerous occasions during the summer months of 2012 to ensure secondary disinfection levels as prescribed in the"Procedure for Disinfection of Drinking Water in Ontario". The Procedure states that the recommended optimum target for free chlorine concentration in the distribution system is 0.20 mg/L. Irregular and wide fluctuations in the chlorine levels were also observed at the Rodney Tower throughout the inspection period. In accordance with O. Reg. 170103 Schedule 1-5, the owner must ensure the following conditions have been met regarding secondary disinfection: "The owner of a drinking water system shall ensure provision of, (a)water treatment equipment that is designed to be capable of secondary disinfection using chlorination or chloramination in accordance with the Ministry's Procedure for Disinfection of Drinking Water in Ontario and that is designed to be capable of achieving, at all locations within the distribution system, (i) a free chlorine residual of 0.2 milligrams per litre, if the drinking water system provides chlorination and does not provide chloramination, or(ii)a combined chlorine residua] of 1.0 milligrams per litre, if the drinking water system provides chloramination; or(b) other water treatment equipment that, in the Director's opinion, is designed to be capable of providing secondary disinfection that is equivalent to or better than the secondary disinfection provided by the equipment described in clause (a)." Action(s) Required: To ensure that the free chlorine residual is maintained (>0.02 mg/L) in water contained in, and from the Rodney Tower, the Owner shall forthwith retain the services of a qualified individual to assess the West Elgin Water Supply System design capabilities to meet with the secondary disinfection requirements as per O. Reg. 170103 Schedule 1-5.A comprehensive investigation and review must be completed to address operational challenges (secondary disinfection chlorination decay)to ensure that a persistent secondary disinfection residual can be maintained to reduce the potential of microbial contamination within the distribution system. Findings from the above assessment should be implemented to improve the general operating requirements and reduce any limitations to ensure secondary disinfection of the West Elgin Water Supply System can be met. The Owner shall provide a summary report of the findings and evaluation to author of this report by April 30, 2013. Report Generated for mucrieffba on 12103/2013(ddlmm/yyyy) Page 25 of 27 DWS#. 260091117 WEST ELGIN DRINKING WATER SYSTEM �r%�� Ministry of the Environment r Ontario Drinking Water System Inspection Report SUMMARY OF BEST PRACTICE ISSUES AND RECOMMENDATIONS This section provides a summary of all best practice issues identified during the inspection period. Details pertaining to these items can be found in the body of the inspection report. Best Management Practices are recommendations and not mandatory requirements, but may lead to safe drinking water for the consumer. In the interest of continuous improvement in the interim, it is recommended that owners and operators develop an awareness of the following practices and consider measures to implement them so that all drinking water systems continuously improve their processes. 1. The owner has not undertaken efforts to identify, quantify and reduce sources of apparent water loss. No formal leak detection program is in place for the West Elgin distribution system. Leaks are usually reported by residents based on observations of excess water volume rising rapidly to the service or from reports by the water treatment plant operations staff of excess flow through a meter, a reduction in water pressure or rapid drops in the water tank elevations. Recommendation: If excess water loss is detected in the future, it is recommended that the owner and operating authority conduct a comprehensive leak detection program. Report Generated for moncrieffba on 12/03/2013(ddlmmlyyyy) Page 26 of 27 DWS#; 260091117 WEST ELGIN DRINKING WATER SYSTEM �- � Ministry of the Environment �✓� Ontario Drinking Water System Inspection Report SIGNATURES Inspected By: Signature: (Provincia/Officer,, Barry MoncriefF Reviewed &Approved By: Signature: (Supervis Tom Ciubb n all Review &Approval Date. r a0 3 Note:This inspection does not in any way suggest that there is or has been compliance with applicable legislation and regulations as they apply or may apply to this facility. It is,and remains, the responsibility of the owner and/or operating authority to ensure compliance with all applicable legislative and regulatory requirements. Report Generated for moncrieffba on 12/0312013(dd/mmtyyyy) Page 27 of 27 DW5#: 260091117 WEST EL&N DRINKING WATER SYSTEM Date of Inspection: 11/02!2013(dd/mm/yyyy) Ministry of the Environment �-� Drinking Water System Inspection Report Ontario Appendix A Stakeholder Appendix April 2012 - - L47 1 Key Reference and Guidance Material for Municipal e i enti l Drinking Water Systems Many useful materials are posted on the Ministry _ OW of the Environment's Drinking Water Ontario -2 Flltenrfnn l'n,r--`! _ 7�ehnlonl,lydlndi. website at www.ontario.crt/drinkirtigwatet•to help -- -__ in the operation of your drinking water system. �R��av,� _— - .lay.oyw Below is a list of key materials frequently used by _ .,...� . Taking$—PNu[«lhe carnnrvnEly rasa lnling Program owners and operators of municipal drinking water systems. To read or download these materials go to Drinking Water Ontario and search in the �y AND `> --� ' �• _ Resources section by Publication Number. Visit Drinking Water Ontario for more useful materials. Contact the Public Information Centre if ----- - you need assistance or have questions at 1-800-565- •• Pw..w 4923/416-32511000 or picemall.moe @ontario.ca. ® o 4448e01 Procedure for Disinfection of Drinking Water in Ontario 7152e Strategies for Minimizin 1 g the 0sirifection'Products Trihalomethanes and Haioacetic Adds 7467 Filtration Processes Technical Bulletin 7685 Ultraviolet Disinfection Technical Bulletin 8215 Total Trihalomethane(TTHM)Reporting Requirements Technical Bulletin(February 2011) 2601e Overview Guide:Municipal Drinking.Water Licensing Program 0000 Municipal Drinking Water Licensing Program Bulletin,Issue 1,January 2011 0000 Certification Guide for Operators and.Water Quality Adalysts 6560e Taking Samples for the Community Lead Testing Program 7423e Community Sampling'and Testing for Lead:Standard and Reduced Sampling and Eligibility for Exemption 7128e Drinking Water System Contact List 4449e01 Technical Support Document for Ontario Drinking Water Quality Standards ontario.ca/drinkingwater �r Ontario Ministry of the Environment Drinking Water System Inspection Report Ontario Appendix B M®E Audit Sample Results \ : co \\ / } I | ® ` a \ {co a E] 2 G2 � S co LO § ) /} § § § f 2 ( 0 § c ) $ i ) \$ k 99 CD z § \ 0 \ � S ± L Co ° 2 02 § ® ) \ k § § eq ° q - § L § £ ® ly < _ k } / £ � § § fie k \ ) ®m / a ± k ) f f w 0 IP W -i / \� \ 00MCD k LU = - 0$ & /) ) / \ 2g ) § § k m 7 ° } \ / g� § § k kk / LL B ) � 0 2 aj ° i / )« t � b f \U) / S 0z E § { a 02 E \ \ _ 9s § . c f ° LL ° - \ � § / k ) ƒ6 < _ L) C / $ § z ƒ 2 k m M - k $ F—in 0 2 /j J0 � oe ) » ugu ; ; ) $ & CI- /- - : ± /\ . § 2o $ § / u � * m \ § ] m y o ca § z § k \ � 7k x &� k k � , kE \ \ E � / a) m = 2 « ] t m ] - w w r- f L k § ( j -M 2 ( \ o U - o z - - / \ ) \ / 0 \ 0 3 CN - § - §f , U � j / § - ��CL _ , � 6 / § 7 0 � ! \ : : . � / 6 { ƒ\ f/ & f= #£ J£ \ \ \ « \ c �. } \ k § j § v | ) ( - 0 A - § S\ % 2 ) \m \ C C § § co \ / m E m 2 = \\ k \ \ Lo \k \ \� \ \ 9 § 053 3U) § E 0 LU § 2 . § U) ) k ° \ /ƒ / / \ § § f k ; § /o 0 D /� { #� § o [ k) [zi}§ G \� 0 \) 3 » � £ [f A2 k (� £ \a R F2 E J R E E § ' & co ] #k & G § ) 2\ i � « 2 k{ & § § § 0 ° c I \ £CL \ ]CL \ k) )] . )7 � \ )\ \ $ \ Q} / � § }I \ I co k CL e k 2 m k 2 [ QO CO G 2 @ < \ \ @\ « \ / ° j & ( � �G § § . = A CO _ &_ § q § M) \/ 2 8 )� {§ ] » )k uk p ] , 0 � §m 2J2 2 §2 7L) £ 2 32 «G2 / cp 0 % = 2 m 6 m I I w & 2 . & ) § } ; , LLI � / ca # U) +f ) � � � e\ � \ ( �LO ( ) i2 = £ p - p � Em && 0 CL m m � \ � Zf / § E U. /aU- & /) 0 \ / 23m 2Ga . / ) ke _j / § Q z S 6/LU F �\ u ƒ a § p r3 % \ \ §K \// § / k §Q CD ƒ/k \ \ 2 \ \ \§ C 00 §` R c§ m §\ k e � ] \ E 2 ff � \ R 3 § k § CL ƒz ƒ z m \ \ a \ \ CD \ k / g§ \ { \ / o ) cq co C,- $ z \ �� 2 CO # & § m o§ § 2 / d) \\ ) 2 �S $0f § o , am 20 » f § ]/ G/ a- $ G ) \ - \ C/) e \ z f j § \(;).a \ #s&wkL , & �:4 CL 4 / Rk4/¢ 'E } «J \ \\ \ \ \ \ d( ^47. w © y` $o ?$ � - :in: 5 2 . . . _ » a «■2 R: ƒ/ \ 2 ) m *&4, A o kQ.g » a 5 EG\#M , § $ƒƒkLL \/ kG/ � m $$§A):: ® § ^ ^ < \ /M w 0 ^ \\ » LM % § two 0 . . 7 /j3W / \ � �z ) §¥ \ } \ k g ± / Z/ 3L,u \ in k u � i&2ƒ%3. ] «$¥%\/ 75 UjCD : kƒƒ/E$ \ §0 C) / - � z I \ / ))d#) & } t§)§ E=20 ° 2§®)f \ 2 § G \ £ \ © \ E ] § 0 m / ] : z / . ; \ 2 . f •2 z ?22\% 5 »?< � . cl «»\ »< - ) \ 3: & 9 « u ulw - k \C:) 2 �°m}$V : k2k & W fd% | \ � M, � � ^ \ .® co> - key \< \ � ' ° ƒ ] 25 - zo % ! 2 2 c z 2 co W ° } \\ § �$ o 2 � $ / co ) f z � u / . . ƒ e 9 $ C%lco 2 U)2/pd' 3 »\\ $w ' « A%�: ? �#m\ & » k fE« !w�k: - §/C CN � ) � � U o CL )\ 4 3 §§§§k \ I } $§®)) \ § ! 2 2 ] § G E ° q � G � � / z . i o III o o A n n j Z co CID E E E E E i E E E E E * a a a �� Iz a a r � z z z z z z z z z z Cu m cu m (o CID c io m d d a C7 3 6 O O O O Q O O O O 4 _4 _Q O O O C1 O_ EJi L L L C C C C L C C n F o O y d m W p O > r m E Q m LO rn r- d 3 3 a) > > > > a a ro c � � ° m m m m m m m m c W o E n 7 7 > > > > > > O U C ~ o N C am m C a M m O N q 11 W C fn O L� 3 y p ?_,F11 �0 �O ❑ y O C N .O L N L to ro E u E a _ N C _ d C ¢ ¢ Q y O N 4I O N 47 O U V) i- W ❑ I- W ❑ F- W O !- z af z z z z z z z z z z p O 67 d d N m (U Q) EU N N O F L8 N co CO m m m m m m m O AF ¢ d d R Q a d 0. a d d U pli '� U U ❑ W W EE W T J I- O D O I7 J J J J J J J J J J Fz W E0 co CID CID to to Z U } z N N N N N N N N N N 2 M M M M co Cl) M I M M M w o < w N z 'o N N N N N N N p ¢ z ° a CL w¢ ¢¢ o 2 F f A < u' N N I N m co n V ) ❑ J 4 0 O G d O IV O O O G N W p p fu p = C. p Q o O O O O O O (Q 0 z z Q' z ED ED co END SO to SD 0 ED tiff pp K co u0 c0 CO m oP co co 00 co W O O O G O O a O O 6 N O O O O O W 1— z 111 N C', N N N N N N N N N p ¢ p U Q F U U U -O U U U U U U U U O ❑ ❑ o a W v a CJ z z n z a O O O G] { u O — — n n n Q a o. n� o, a) a a Q { ' ) . . ) ; ) ; / CL ƒ / / . L z e w z i § Mo z z z z z - % u % 0 m k k \ 9 $ \ § } } j } K 4 k / / / / / [ § I2 \ \ \ \ { o % i i j\ / a k a k f ; 7 Co y 5 \ § \ \ E k d c § g w / 5 o k k \ a b \ § s E p yam | § a- c § e 2 \/ / fk6 � / co � ; k CL § ) \ \ } k E \ t « / § m m m m N \/� \ / ! } } a- } } / £$ _ \ § 0 § 2 3§ / ) d .2 ) E u § vt c ) j / §0 w A E Q ]CO z z z z z = < < < < < /2 E \ k k k / ) § ] ] ] <3, ( I G B G G Cl) / k § k §§ 2 CL 2 a_ I <LU ' F- 0§ _E E0 ) _ \\ $ 2 $ $ $ \ z z 0 u) k § §2 LLI cn� § 2 0=, / $ / /) - \ - L � � to ® d § § ( 0 0 0 CD CD o 0 0 0 z § _ 2 G J 7 G G G 7 f CD co co w ] 9 ( 6 ) d § b ) § 0 Q. ) ) ) ) \ ) ' w { * f f 3 ± \ t \ # 3 9 2 m G G ) G O m I / § i i i cu N z a w x z 0 o~C � O N Q a� w U 7 m d W p F co O V `m Q o y C o 0 N m 0 W p d C a a N O p ¢ G En u O o LL w p y ro P ❑ a !6 C CL I N to 00 O r O a N v U � iI `o a Ministry of the Environment Drinking Water System Inspection Report Ontario Appendix C Inspection Rating Record April 2012 APPLICATION OF THE RISK METHODOLOGY USED FOR MEASURING MUNICIPAL RESIDENTIAL DRINKING WATER SYSTEM INSPECTION RESULTS Y. The Ministry of the Environment (MOE) has a year 2008-09. The primary goals of this assessment rigorous and comprehensive inspection program are to encourage ongoing improvement of these sys- for municipal residential drinking water systems tems and to establish a way to measure this progress. (MRDWS). Its objective is to determine the com- pliance of MRDWS with requirements under the MOE reviews the risk rating methodology every Safe Drinking Water Act and associated regula- three years. tions. It is the responsibility of the municipal resi- dential drinking water system owner to ensure The Ministry's Municipal Residential Drinking their drinking water systems are in compliance Water Inspection Protocol contains up to 14 in- with all applicable legal requirements. spection modules and consists of approximately 120 regulatory questions. Those protocol ques- This document describes the risk rating methodol- tions are also linked to definitive guidance that ogy, which has been applied to the findings of the ministry inspectors use when conducting MRDWS Ministry's MRDWS inspection results since fiscal inspections. ontario.caldrinkingwater u Ontario PIRR R7Q7a The questions address a wide range of regulatory Determining Potential to Compromise issues, from administrative procedures to drinking the Delivery of Safe Water water quality monitoring. The inspection protocol also contains a number of non-regulatory questions. The risk management approach used for MRDWS is aligned with the Government of Ontario's Risk A team of drinking water specialists in the ministry Management Framework. Risk management is a assessed each of the inspection protocol regulatory systematic approach to identifying potential hazards, questions to determine the risk (not complying with understanding the likelihood and consequences of the regulation)to the delivery of safe drinking water. the hazards, and taking steps to reduce their risk if This assessment was based on established provincial necessary and as appropriate. risk assessment principles, with each question re- ceiving a risk rating referred to as the Question Risk The Risk Management Framework provides a formu- Rating.Based on the number of areas where a system la to be used in the determination of risk: is deemed to be non-compliant during the inspection, $,, �Rcz 3 n and the significance of these areas to administrative, :i �`ISC {'LIKLIHOQD lx CONSEQUENCE t (n(th nQd#) environmental, and health consequences, a risk- • •- -°° • •,j based inspection rating is calculated by the ministry Every regulatory question in the inspection proto- for each drinking water system. col possesses a likelihood value (L) for an assigned consequence value (C) as described in Table 1 and It is important to be aware that an inspection rating Table 2. less than 100 per cent does not mean the drinking water from the system is unsafe. It shows areas ' %�rroi - sit� ti �-r ��x where a systems operation can improve.The ministry Likelihood of Ponsequence OccurrEng t L)kelihood Value works with owners and operators of systems to make 0%-0.99%(Possible but Highly Unlikely) L=0 sure they know what they need to do to achieve full compliance. 1 -10%(Unlikely) L= 1 The inspection rating reflects the inspection results 11 -49%(Possible) L=2 of the specific drinking water system for the report- 50-89%(Likely) L=3 ing year. Since the methodology is applied consis- tently over a period of years, it serves as a compara- 90-100%(Almost Certain) L=4__ tive measure both provincially and in relation to the individual system. Both the drinking water system TABLE and the public are able to track the performance overxz Gorrsequence r,: �Consgcenpe VafueV; time, which encourages continuous improvement Medium Administrative Consequence' C 1 and allows systems to identify specific areas requir- Major Administrative Consequence C=2 ing attention. Minor Environmental Consequence C=3 Minor Health Consequence C=4 The ministry's annual inspection program is an im- Medium Environmental Consequence C=5 portant aspect of our drinking water safety net. The Major Environmental Consequence C=6 ministry and its partners share a common commit- Medium Health Consequence C=7 ment to excellence and we continue to work toward Major Health Consequence C=8 the goal of 100 per cent regulatory compliance. 2 APPLICATION OF RISK METHODOLOGY The consequence values (0 through 8) are selected The Question Risk Rating quantifies the risk of to align with other risk-based programs and projects non-compliance of each question relative to the currently under development or in use within the others. Questions with higher values are those with ministry as outlined in Table 2. a potentially more significant impact on drinking water safety and a higher likelihood of occurrence. The Question Risk Rating for each regulatory in- The highest possible value would be 32 (4x8)and the spection question is derived from an evaluation of lowest would be 0 (0x1). every identified consequence and its correspond- ing likelihood of occurrence: Table 3 presents a sample question showing the risk rating determination process. • All levels of consequence are evaluated for their potential to occur • Greatest of all the combinations is selected. Roes 7tor in Charge ensure that the equipment and processes are monitored,inspected and evaluated? et i R ooC=1 C=2 C=3 C=4 C=5 C=6 C=$. ." MediumtF.� Malorf�. Mirror Minor 'aMedru� � �[�ajor ,. MaJor ,4dminlstrative Admmisiratrve� 'E vironrental Hearth Env rranmerttal ' Environ enta Health y � t�_5 Consequence Cor�sequen�e Consequence Conseggence Cbnsequerice Consequence Oons�quer(ce L=4 L=1 L,2 L=3 L=3 L-1s�'' L_z (Almost (Unlikely (Possible) (Likely) (Likely) (Unlike!Y Certain) x i�z„ k (Possible) Application of the Methodology to Inspection Results Based on the results of a MRDWS inspection, an The risk ratings of all non-compliant answers are overall inspection risk rating is calculated. During an summed and divided by the sum of the risk ratings inspection, inspectors answer the questions related of all questions asked (maximum question rating). to regulatory compliance and input their "yes", "no" The resulting inspection risk rating (as a percentage) or "not applicable" responses into the Ministry's is subtracted from 100 per cent to arrive at the final Laboratory and Waterworks Inspection System inspection rating. (LWIS) database. A "no" response indicates non- compliance. The maximum number of regulatory questions asked by an inspector varies by: system (i.e.,distribution,stand-alone);type of inspection(i.e., focused,detailed);and source type(i.e.,groundwater, surface water). APPLiCAHOrV OF RISK METHODOLOGY 3 Application of the Methodology for Public Reporting The individual NIRDWS Total Inspection Ratings are Figure 1 presents the distribution of IVIRDWS rat- published with the ministry's Chief Drinldng Water ings for a sample of annual inspections. Individual Inspector's Annual Report. drinking water systems can compare against all the other inspected facilities over a period of inspection years. Figure 1: Year Over Year Distribution of MRDWS Ratings 700 512 536 572 586 585 344 406 600 349 281: 233':.:,, 500 O z 400 - z O h U nw 300 z LL O w 200 - m 7 137 117 92 77 75 z 100 33 26 22 18 17 18 13 5 7 7 12 16 8 12 9 0 I >50%to 80% -80%to 85% -85%to 90% .90%to 95% >95%to 100% 5% RATING BANDING BY YEAR 1,8YEARA ®YEAR B ®YEAR C EYEAR D ■ YEAR E 0 1001/6 Rating Reporting Results to MRDWS Owners/Operators A summary of inspection findings for each system which would provide the system owner/operator is generated in the form of an Inspection Rating with information on the areas where they need to Record (IRR). The findings are grouped into the improve. The 14 modules are: 14 possible modules of the inspection protocol, 1.Source 5.Process Wastewater 9.Contingency and 12.Water Quality Monitoring 2. Permit to Take Water 6.Distribution System Emergency Planning 13. Reporting,Notification 3.Capacity Assessment 7.Operations Manuals 10.Consumer Relations and Corrective Actions 4.Treatment Processes S.Logbooks 11.Certification and Training 14.Other Inspection Findings 1 i . 1 1 ' I ntario'ca/drinkingwater 4 ! APPLICATION OF RISK METHODOLOGY Ministry of the Environment- Inspection Summary Rating Record (Reporting Year- 2012-2013) DWS Name: WEST ELGIN DRINKING WATER SYSTEM DWS Number: 260091117 DWS Owner: West Elgin, The Corporation Of The Municipality Of Municipal Location: West Elgin Regulation: 0.REG 170103 Category: Large Municipal Residential System Type Of Inspection: Detailed Inspection Date: February 11, 2013 Ministry Office: London District Maximum Question Rating: 760 Inspection Module Non-Compliance Rating Permit To Take Water 0/ 18 Capacity Assessment 0/ 38 Treatment Processes 21 / 107 Process Wastewater 0/20 Distribution System 0/ 25 Operations Manuals 0/42 Logbooks 16/42 Consumer Relations 0/8 Certification and Training 35/65 Water Quality Monitoring B/ 140 Reporting &Corrective Actions 4/ 114 Other Inspection Findings 0 / 0 Treatment Process Monitoring 0/ 141 TOTAL 84 / 760 Inspection Risk Rating 11.050/0 FINAL INSPECTION RATING: 88.95% Inspection Rating Record Generated On 06-MAR-13(Inspection ID: 1-A]YM1), Ministry of the Environment- Detailed Inspection Rating Record (Reporting Year- 2012-2013) DWS Name: WEST ELGIN DRINKING WATER SYSTEM DWS Number: 260091117 DWS Owner: West Elgin, The Corporation Of The Municipality Of Municipal Location: West Elgin Regulation: 0.REG 170/03 Category: Large Municipal Residential System Type Of Inspection: Detailed Inspection Date: February 11, 2013 Ministry Office: London District Non-compliant Question(s) Question Rating Certification and Training Do all operators possess the required certification? 14 Have operators in charge been designated for all subsystems which comprise the drinking-water 7 system? Has the overall responsible operator been designated for each subsystem? 7 In instances where the overall responsible operator was unable to act, was an adequately licensed 7 operator designated to act in place of the overall responsible operator? Logbooks For every required operational test and for every required sample, is a record made of the date, time, 4 location, name of the person conducting the test and result of the test? Are entries in the logbook made only by appropriate and authorized personnel? 4 Do logs for the drinking water subsystem(s) contain the required information? 4 Does the record system allow the reader to unambiguously identify the person making the logbook 4 entry? Other Inspection Findings In the event that an issue of non-compliance outside the scope of this inspection protocol is identified, a 0 "No" response may be used if further actions are deemed necessary (and approved by the DW Supervisor)to facilitate compliance. Reporting &Corrective Actions Have all changes to the system registration information been provided to the Ministry within ten (10) 4 days of the change? Treatment Processes Do records indicate that the treatment equipment was operated in a manner that achieved the design 21 capabilities required under Ontario Regulation 170/03 or a Permit, Licence or Approval issued under Part V of the SDWA at all times that water was being supplied to consumers? Water Quality Monitoring Are all sampling requirements for lead being met as prescribed by schedule 15.1 of O. Reg. 170/03? 8 TOTAL QUESTION RATING 84 Inspection Rating Record Generated On 06-MAR-13(Inspection ID: 1-A]YMI). Ministry of the Environment- Detailed Inspection Rating Record (Reporting Year- 2012-2013) Maximum Question Rating: 760 Inspection Risk Rating 11.05% FINAL INSPECTION RATING: $$.95% Inspection Rating Record Generated On 06-MAR-13(Inspection ID: 1-A]YM1). Ministry of Agriculture, Petition for Drainage Works by ®wnerc Ontario Food and Rural Affairs Form 1 Drainage Act, R.S.O. 1990, c.D,17,clause 4(1)(a)or(b) This form is to be used to petition municipal council for a new drainage works under the Drainage Au It is not to be used to request the improvement or modification of an existing drainage works under the Drainage Act. To, The Council of the Corporation of the u ' of Cy The area of land described below requires drainage(provide a description of the properties or the portions of properties that require drainage improvements) cv /Vo l,,, Daih c In accordance with section 9(2)of the Drainage Act,the description of the area requiring drainage will be confirmed or modified by an engineer at the on-site meeting. As owners of land within the above described area requiring drainage,we hereby petition council under subsection 4(1)of the Drainage Act for a drainage works.In accordance with sections 10(4),43 and 59(1)of the Drainage Act, if names are withdrawn from the petition to the point that it is no longer a valid petition,we acknowledge responsibility for costs. Purpose pf t6e Retltiois(fTo fib captetedlbyrone Q}the P1 00 Contact Person(Last Name) (First Name) Telephone Number Address R Road/Street Number Road/Street Nam Location of Project Lot j,/ Concession Municipality Former Municipality(if applicable) What work do you require?(Check ail appropriate boxes) ❑ Construction of new open channel Construction of new tile drain ❑ Deepening or widening of existing watercourse(not currently a municipal drain) ❑ Enclosure of existing watercourse(not currently a municipal drain) ❑ Other(provide description •) Name of watercourse(if known) Estimated lengt of pro; t WLU7 General de70Cri!M ipti of soils in the area What il the purpose of the proposed work?(Check appropriate box) ❑Tile drainage only ❑Surface water drainage only [E/Both ti Petition filed this 1-day of 20 Name of Clerk(Last,first name) Signature 0173E(2012108) ®Queen's Printer For ontario.2012 Disponibte en Iran�:ais Page 1 Property OwnWs_Signjng,Tho Petition Faye ct Your municipal property tax bill will provide the property description and parcel roll number. In rural areas,the property description should be in the form of(part)lot and concession and civic address. In urban areas,the property description should be in the form of street address and lot and plan number if available. If you have more than two properties,please take copy(ies)of this page and continue to list them all. Number Property Description Ad. Ward br Geographic Township Parcel Roll Number Gz� LL-4 1q __?413q00,0 oil I hereby petition for drainage for the land described and acknowledge my financial obligations. 0 nership Sole Ownership Owner Name(Last,First Name)(Type/Print) Signature Date(yyyytmm/dd) -z E-�r~ S B 1)v G4 A�` ❑ Partnership(Each partner in the ownership of the property must sign a Ition rm) Owner Name(Last,First Name)(Type/Print) Signature Date(yyyylmm/dd) ❑ Corporation(The individual with authority to bind the corporation must sign the petition) Name of Signing Officer(Last,First Name)(TypelPrint) Signature Name of Corporation have the authority to bind the Corporation. Position Title Date(yyyy/mm/dd) Number Property Description Ward or Geographic Township Parcel Roll Number I hereby petition for drainage for the land described and acknowledge my financial obligations. Ownership ❑ Sole Ownership Owner Name(Last,First Name)(Type/Print) Signature Date(yyyy/mmtdd) ❑ Partnership(Each partner in the ownership of the property must sign the petition form) Owner Name(Last,First Name)(TypelPrint) Signature Date(yyyylmmldd) ❑ Corporation(The individual with authority to bind the corporation must sign the petition) Name of Signing Officer(Last, First Name)(TypelPrint) Signature Name of Corporation I have the authority to bind the Corporation. Position Title Date(yyyylmmldd) ❑ Check here if additional sheets are attached Clerk initial Petitioners become financially responsible as soon as they sign a petition. 1 71 Once the petition is accepted by council,an engineer is appointed to respond to the petition.Drainage Act,R.S.O. 1990,c.D.17 subs.8(1). After the meeting to consider the preliminary report,if the petition does not comply with section 4,the project is terminated and the original petitioners are responsible in equal shares for the costs.Drainage Act,R.S.O.1990,c.D. 17 subs.10(4). After the meeting to consider the final report,if the petition does not comply with section 4,the project is terminated and the original petitioners are responsible for the costs in shares proportional to their assessment in the engineer's report.Drainage Act R.S.O.1990, c.D.17 s.43. If the project proceeds to completion,a share of the cost of the project will be assessed to the involved properties in relation to the assessment schedule in the engineer's report,as amended on appeal.Drainage Act,R.S.O.1990,c.D.17 s.61. Notice of Collection of Personal Information Any personal information collected on this form is collected under the authority of the Drainage Act,R.S.O.1990,c D.17 and will be used for the purposes of administering the Act.Questions concerning the collection of personal information should be directed to: where the form is addressed to a municipality(municipality to complete) and where the form is addressed to a territory without municipal organization,the Drainage Coordinator,Ministry of Agriculture,Food and Rural Affairs,1 Stone Rd W,Guelph ON WIG 4Y2,519 826-3552. 0173E(2012!08) Mr. Dave Cryderman, Secretary-Treasurer . Elgin County Plowmen's Association 114 Dufferin Street, Aylmer ON N5H 3B2 March 18, 2013 `rr Municipality of West Elgin Scott Gawley, Treasurer 22413 Hoskins Line, Box 490 Rodney, Ontario NOL 2C0 Dear Council Members: On behalf of the Elgin County Plowmen's Association, we wish to thank you for the grant of$200.00 which you provided for our 2012 Plowing Match. We are again requesting a grant of$200 from the Municipality of West Elgin to assist us to carry on with the Elgin County Plowing Match, which will be held on September 7th, 2013, at a farm yet to be determined by our Executive. As an affiliate of the Ontario Plowmen's Association, the Elgin County Plowmen's Association's mandate is to showcase agriculture and country living in Elgin County. Through the plowing competition and displays at our annual Elgin County Plowing Match, we provide education, information and entertainment to the spectators who attend from Elgin County and surrounding counties. We appreciate your past support and hope that we can once more count on your generosity. Yours sincerely, Dave Cryderman in k— f<LI ' L zz t n 43 s—N. U i lx as ,5� r Mti 3 �! krt � pw 4 := 'i r'.� AN+tea # c4 -• }s } ` ` � h� tF si'. '�3 f U] zi a Q C co hO co co V _ 00 c U Q C) cu Q Q C U an ¢ CD •� O O C CD O C U C o Y �1 U) co +- co E o = Q ca t7 cv cn cm ca_ Q j— O CD si O U O U Ql C A L co r N U a--1 T aD aro+ aA7 CJ 3 L .� CD C +-' O O V] O •[i7 [p �. 41 C be C c CU x a` O LL N 'c'-:, 4— i, U •CU 47 .? ;d. O CD 4a ctf E Q] U U C C C7 O coo U L N O O CD O LL cl m > rc ° a_° � � * aa"Di .4 Q] Ul O L U E cu L C 0.1 DJ Q- U _� S L 1C U U AssouaiJan n AMO AGM St ANNUAL CONFERENCE REGISTRATION FORMrsPlr�n9 , ,asp.rl ng MunicipaliliesOntaHlo AUGUST 18 — 21, 2013 I OTTAWA, ONTARIO Please send completed form to AMO Events via fax 416.971.9372 �via e-mail events@o amo.on•ca via mail to 200 University Avenue, Suite 801,Toronto, ON., M5H HIS or register online at www.amo.on.ca REGISTRANT 14FORfdfiAT ON Name: Title: Municipality/Organization: Full Mailing address: Phone:( } Fax:( ) E-mail: ❑This is my first time attending the AMO Conference Dietary needs: Other needs (mobility, special requirements etc...}: The AMO By-Law directs that each delegate who is an elected municipal official and an AMO Please indicate which caucus you wish to member municipality is eligible to vote.It is up to each elected municipal official to indicate participate in: which caucus best represents their interests.Assignment of the Monday Lunch is also based on the identified caucus.You MUST declare a caucus when submitting this conference registration 0 County ❑Large Urban form.July 13, 2013 is the last date for changing Caucus.AftorJuly 19,changes to a ❑ Northern ❑Regional/Single Tier declared Caucus are not permitted. ❑Rural ❑Small Urban REGISTRATION FEES (FEES IN BRACK4ETS LNCLUElE HST) AMO Member and Supporter Rates Nan Member Rates Early Bird Regular On Site Early Bird Regular On Site Registration Type - - Ends Mar 28 Ends Aug 15 _Y _ _ Ends Mar 28 Ends Aug 16 - - ❑ Full with Banquet Ticket $645{$i2s.85) $695($2s5.35)— Y$765($ssn a5)-L$830($931.so) $1385($loon e5i $930(Slobc so) ❑ Full No Banquet Ticket $580(5655 40) $635($717.55) $695($785.35) $695($is5 35) $780($88140) $865($977 45)- 0 One Coy. Monday Aug 19 $350(3395 5a) $395($446.35) $435($491.55) $410($463.30) $470($531.10) $470($53110) • One Day Tuesday,Aug 20 $350($395 5x) $395($446.35) $435($,isi 55) $410($463.30) $470($53110) $470($53110) • Haif Day:Wednesday,Aug 21 $185($209 50) $195($22035) $195($220 35)_1 $225($254 25) $235($265 55) $235(5265 55) ❑ Extra Banquet Tickets $110($12,130) $110($124 30) $110($124 W $110($124 30) $110($124 30) $110($124,,0) `_. ..___Y_ PAYMENT INFQMATION; A g It + I would like to order extra banquet RegFStration Fee including HST tickets at$110 plus HST each Totaf Amount to b2 remitted Registration will not be processed without some farm of payment indicated. ❑ Cheque payable to: ❑Master Card ❑VISA Association of Municipalities of Ontario 200 University Avenue,Suite 801 Credit Card# Name on Card: Toronto,ON.,M5H 3C6 ❑Please invoice me (option only available to Ontario Municipalities) Expiration Date: 1 Signature: Lance tat'- Polley Gancellations must tie made in writing b.e€are July.19 2013 An adhilrilstratEOn.charge of,$70 OO plus HS7($7910)wdl apply Any cancellations made:after Juiy 19 2013;will not b`a fefunded U-1.1—statement'suo cNI.—,uses one diubses Ina inlarma[mn requas[ed 0 promotethe...rests of Inamuncipal seclw.It mar also be snaredwhat sem0d en'ed 1arhe5 le g. -1—fNi-0.IIMar Ina Federal personal Inldrmat-prUtacltpn one [.__nmic[IpcUman[s Al,'(nl➢EGaI—o.the nor-"I 8y 1:�1'ita pat.nie form Y�agree.ha:all pe—al mtwmal-A+avid=.d bf p,m thr Iwm ma,ba coy acSe O.Used and d;W,sad tf AMU for all aU•posas d.s-W aU..Pleas:.rte as a 3rtand=,e?t IN:.C�z':?::Ya::-'-. .ss ndv b:u:e7 tit p'c"'a _rva1 mat?'.?"�a•.d a'r o ,.ioa"?'):saeey)=,nt cOnle=r.;es /? RISING STARS YOUTH MUSIC FESTIVAL 10 e P.O. Box 355 l/ / /12 Rodney, ON NOL 2CO LEA 519-785-1578 V info@ risingstarsmusicf est.com March 14, 2013 Municipality of West Elgin 22413 Hoskins Ln., Rodney, ON NOL 2C0 Dear Mr. Wiehle: We are very excited to announce the 2"d annual RISING STARS YOUTH MUSIC FESTIVAL. This is a free public event, open to all youth 18 years old and younger from the Rodney, West Lorne,Dutton and surrounding areas, who would like to perform either a vocal or instrumental musical number. It will be held at the West Elgin Secondary School cafeteria stage on Saturday,June 1,2013. Our first music festival had 25 enthusiastic youth perform various musical acts. We feel it was a great success and were happy that so many showed an interest. We also anticipate more performers this year. We are very pleased to provide this event to: • Allow our young musicians to showcase their accomplishments ■ Provide performance experience Build self-esteem x v Encourage them to continue honing their musical talents 3 • Build a sense of community As we are a not-for-profit group and wish to keep the music festival free for all,we would greatly appreciate any monetary donation that the Municipality of West Elgin may be able to contribute to the cost of this event. Our expenses include various items, such as advertising/marketing and venue rental. We would like to thank you in advance for taking the time to consider our request and we hope you join us in our quest to help our youth shine. If you have any questions or concerns please feel free to contact me at the above number. Sincerely, Kim McMillan, secretary