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April 11, 2013 MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING APRIL 11, 2013 ----- COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al — A18) • March 14, 2013 Council • March 20, 2013 Special Council — 2013 Budget * March 28, 2013 Council * March 28, 2013 Court of Revision-Dymock-Aldred Drain * March 28, 2013 Final Report Port Glasgow Secondary Plan BUSINESS ARISING FROM MINUTES DELEGATIONS 1:30 p.m. Geoff Moroz-Environmental Consultant (CIT) Water & Earth Science Association Ltd. (WESA) 2012 Monitoring Presentation —West Elgin Landfill REPORTS (CI-C4 ) 1• ROADS a) *Monthly Report b) * Intech Clean Energy Inc. Proposed Traffic Management Plan; C) * County Maintenance Agreement (copy attached) April 11, 2013 ... ... .......Page 2 2. RECREATION/EMERGENCY MANAGEMENT a) *Monthly Report b) *Request to reduce rental fee at the West Elgin pool; C) * Report— Rodney Recreation Centre Tender 3. BUILDING a) *Report for March, 2013 4. WATER a) *Monthly Report 5. BY-LAW ENFORCEMENT 6. DRAINS 7. WEST ELGIN PRIMARY SYSTEM 8. ADMINISTRATION 9. PLANNING ACCOUNTS April 13, 2013 ... ..........Page 3 CORRESPONDENCE (D1 — D17 ) COUNCIL CONSIDERATION RECOMMENDED: 1.* Elgin County letter dated March 28, 2013 re; Proposed Woodlands Clearing on Lot 1, Concession Gore, Municipality of West Elgin, County of Elgin; 2•* Ontario Sheep letter dated March 22, 2013 re: Defining Livestock Guardian Dogs (LGDs) and Herding Dogs — requesting municipalities to exempt LGDs and herding dogs from annual license fees as is done in many jurisdictions for assistance/service dogs and working police dogs. 3.* Tiny Tots Co-operative Nursery School letter dated April 2, 2013 request road closure for annual Trike-a-thon and Silent Auction this year on Saturday May 25th, 2013; 4.* Ontario Clean Water Agency letter dated March 28, 2013 re; West Lorne Wastewater Treatment Plant Annual Report— 2012; 5.* Ontario Clean Water Agency letter dated March 28, 2013 re: Rodney Wastewater Treatment Plant Annual Report 2012; 6.* Apportionment of Drainage Assessment — Severance Application B94-13 n/o — Soos —Axford Drain 7.* Apportionment of Drainage Assessment - Severance Application B94-12 n/o Peter Soos — Neil Drain; 8•* Apportionment of Drainage Assessment— Severance Application E97-12 n/o Dieker— Brooker Drain; 9.* Apportionment of Drainage Assessment — Severance Application B94-12 n/o Soos —Axford Drain Improvement 1998; 10.* Royal Canadian Legion letter dated March 11, 2013 re: Tax Rebate for Royal Canadian Legion Branch 525; RECOMMENDED TO ACCEPT & FILE: 11.* 2013 LTVCA Directory 12.* Lower Thames Valley Conservation Authority — Board of Directors Annual Meeting —February 21,2013; 13.* West Lorne Heritage Homes — Minutes — January 21, 2013; 14.* West Lorne Heritage Homes — Directors Meeting — February 18, 2013; 15.* West Lorne Heritage Homes - Profit & Loss —April 1, 2012-March 18, 2013; 16.* West Lorne Heritage Homes —Agenda —April 15, 2013; 17.* Ministry of Citizenship & Immigration — Lincoln M. Alexander Award — 2013; April 11, 2013 .............Page 4 BY-LAWS: By-Law No. 2013-13 Dymock-Aldred Drain (3rd & final reading) By-Law No. 2013-24 Confirming By-Law By-Law No. 2013-25 Appoint a Building Inspector MINUTES ( ) NOTICE OF MOTION (} OTHER BUSINESS (} 1. 2. Council announcements 3. Closed session — legal, personnel * Information enclosed CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS: April 25, 2013 Council 9:30 a.m. April 30, 2013 Tri-County Water Management Committee 7:00 p.m. May 9, 2013 Council — 9:30 am. Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. A- i MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS MARCH 14, 2013 MEMBERS PRESENT Mayor Bernie Wiehle Deputy Mayor Mary Bodnar Councillors Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT Scott Gawley Administrator/Treasurer Paul Van Vaerenbergh Road Superintendent Jeff Slater Recreation Superintendent Mike Kalita Water Superintendent DECLARATION OF PECUNIARY INTEREST ADOPTION OF AGENDA RES. NO. 1 Moved by Aldred Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin approves the agenda for March 14, 2013 as printed and circulated with the following addition; Administration Item 8 b) Port Glasgow Secondary Plan DISPOSITION: Carried APPROVAL OF MINUTES RES. NO. 2 Moved by Leatham Seconded by Miller RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated: February 14, 2013 Council February 28, 2013 Council February 28, 2013 Public Meeting—Zone Amendment (Dieker) February 28, 2013 Public Meeting—Zone Amendment (Soo$) February 28, 2013 Public Meeting—Zone Amendment DISPOSITION; Carried (Harvesters Baptist Church BUSINESS ARISING FROM MINUTES DELEGATIONS 1;30 p.m. West Elgin Community Health Centre West Elgin Community Health Centre— Request for Support of a Resolution Confirming Partnership with West Elgin for a Grant Application March 14, 2013 .....,.Page 2 of 7 1. ROADS a Roads Monthly Report Staff reported that a further Minimum Maintenance Standards Policy will be submitted to a future Council Meeting for approval. RES. NO.3 Moved by Leatham Seconded by Miller RESOLVED that the February 2013 Roads Report be received DISPOSITION: Carried b 2013 Dust Suppressant Tender RES. NOA Moved by Miller Seconded by Leatham RESOLVED that Den-Mar Brines be awarded the 2013 Dust Suppressant tender in the amount of$126,150.00 plus HST DISPOSITION: Carried c 2013 Gravel Tender RES. NO.5 Moved by Bodnar Seconded by Aldred RESOLVED that Johnston Bros. {Bothwell} be awarded the 2013 gravel tender in the amount of$417,550.00 plus HST DISPOSITION: Carried 2. RECREATION AND EMERGENCY MANAGEMENT a Parks and Recreation Monthl Re art RES. NO,6 Moved by Miller Seconded by Leatham RESOLVED that the February 2013 Parks and Recreation Monthly Report be received DISPOSITION: Carried b West Elgin Run for Charit RES. NO.7 Moved by Aldred Seconded by Bodnar RESOLVED that Council authorizes the West Elgin Run for Charity to proceed as indicated; AND THAT the Ontario Provincial Police be consulted DISPOSITION: Carried C) Porta Count Fit Testing achine RES. N0.$ Moved by Leatham Seconded by Miller RESOLVED that Council authorizes the purchase and ongoing maintenance of the Porta Count Fit Testing Machine as indicated in Rodney Fire Chief Report DISPOSITION: Carried A-3 March 14, 2013 .......Page 3 of 7 3. BUILDING REPORT a Monthly Report RES. NO.9 Moved by Bodnar Seconded by Aldred RESOLVED that the February 2013 Building Report be received DISPOSITION: Carried 4. WATER REPORT a Monthl y Re ort RES. NO.10 Moved by Miller Seconded by Leatham RESOLVED that the February 2013 Water Report be received DISPOSITION: Carried b Annual Waste Water Monitoring Report—Yacht Club RES. NO.11 Moved by Aldred Seconded by Bodnar RESOLVED that the Annual Waste Water Monitoring Report — Yacht Club be received DISPOSITION: Carried c Annual Waste Water Monitoring Re ort—Port Glasgow Trailer Park RES. NO.12 Moved by Leatham Seconded by Miller RESOLVED that the Annual Waste Water Monitoring Report— Port Glasgow Trailer Park be received DISPOSITION: Carried d Annual Summa a ort for the West Elgin Distribution System RES. NO.13 Moved by Bodnar Seconded by Aldred RESOLVED that the Annual Summary Report for the West Elgin Distribution System be received DISPOSITION: Carried e Engineering Study Rodney Water Tower RES, NO.14 Moved by Miller Seconded by Leatham RESOLVED that the engineering study for the Rodney Water Town be awarded to Stantec Engineering in the amount of$ 17,970.00 plus HST to be completed no later than April 30, 2013 DISPOSITION: Carried 5. BY-LAW ENFORCEMENT REPORT 6. DRAINS 7. WEST ELGIN PRIMARY SYSTEM A-4 March 14, 2013 .......Page 4 of 7 8. ADMINISTRATION a) Bruce & Jean Swain—Letter of Resignation RES. NO,15 Moved by Bodnar Seconded by Miller RESOLVED that Council accepts the letter of resignation from the Port Glasgow Trailer Park Operators—Bruce and Jean Swain with regrets for the 2013 operating season; AND FURTHER that the Administrator/Treasurer prepare a request for proposal (RFP)for a Park Operator DISPOSITION: Carried b Port Glasgow Seconds Plan RES. NO,16 Moved by Leatham Seconded by Miller RESOLVED that Council accepts the Report from the Administrator/Treasurer on the update of the Port Glasgow Secondary Plan be received DISPOSTION: Carried 9. PLANNING 10.ACCOUNTS RES. NO.17 Moved by Miller Seconded by Bodnar RESOLVED that the Mayor and Administrator/Treasurer are hereby authorized to sign Payment Voucher#3 amounting to $279, 511.36 in settlement of General, Road, Water, and Arena Accounts (including cheques#13817 thru#13907) DISPOSITION: Carried 11. CORRESPONDENCE-COUNCIL CONSIDERATION RECOMMENDED 1. intech Clean Energy Inc.-Enclosinci the Ministry of Environment Renewable Ener gy Approval ** 2. Ministry of Municipal Affairs & Housing—Council—Adopted Official Plan for the County of Elgin ** 3. Ministry of A 3riculture. Food & Rural Affairs—Appointment of Weed Inspectors RES. NO.18 Moved by Aldred Seconded by Leatham RESOLVED that Council appoints Jeff Lawrence as Weed Inspector for the Municipality of West Elgin; AND FURTHER the Deputy Clerk is authorized to notify the Province of Ontario Agriculture Development Branch and County of Elgin if required. DISPOSITION: Carried 4. Quad County SupQort Services—Re guest for a Donation * Staff directed to investigate A-,5 March 14, 2013 .......Page 5 of 7 5. Kiwanis Club of Rodney— Request for Tree Planting RES, NO.19 Moved by Miller Seconded by Leatham RESOLVED that Council of the Municipality of West Elgin grants permission to the Rodney Kiwanis Club for a tree planting and plaque or bench in memory of Ted Schmidt in Joe's Bush DISPOSITION: Carried 6. Elgin County—Application for Consent—Application#E14113 fOkolisanl ** 7. Elgin Count —Application for Consent—Application#E 15113 Okolisan ** 8. West Elgin Communit y Health Centre—Request for Support of a Resolution Confirming Partnership with West Elgin for a Grant Application RES. N0.20 Moved by Leatham Seconded by Miller RESOLVED that the Council of West Elgin agrees to partner with the West Elgin Community Health Centre Grant Application to the Ministry of Sport and Recreation; AND FURTHER to provide up to$350.00 in Financial Support. DISPOSITION: Carried 9. Ontario Association of Fire Chiefs—Municipal Politicians Seminar** 10. Rodn@y and District Horticultural Society—Requesting Permission to Access Water for Flower Beds RES. NO.21 Moved by Miller Seconded by Aldred RESOLVED that the request from the Rodney and District Horticultural Society be referred to the Recreation Department and Water Department for action DISPOSITION: Carried 11. Bank of Montreal—Autism Ontario—Raising the Fla RES. NO.22 Moved by Leatham Seconded by Miller RESOLVED that Council of the Municipality of West Elgin participate in the Raise the Flag on April 2, 2013 at the Rodney Library in West Lorne DISPOSITION: Carried ** Instruction - File 12. CORRESPONDENCE RECOMMENDED TO ACCEPT& FILE -AMO Watch File--February 14, 2013; -AMO Watch File— February 21, 2013; -AMO Watch File—February 28, 2013; -Premier Wynne and New Ontario Cabinet sworn in; -AMC calls for more efficient, accountable and Transparent Interest -Arbitration System; -Infrastructure Investments Needed; -Elgin County—Notice of Decision—Application 3 7113 (Simon); A-L March 14, 2013 ...,...Page 6 of 7 -Lower Thames Valley Conservation Authority-2012 Report; -Item 17 Elgin County-2013 Budget; -Item 18 Thank-you letter from the Minister of Energy re: ROMA/OGRA Conference delegation from West Elgin; - Minister Responsible for Seniors-Ontario Senior Year Award nomination RES. NO.23 Moved by Miller Seconded by Bodnar RESOLVED that the above correspondence be dealt with as per the instructions of Council as noted be received; AND FURTHER re: Item 18 a letter be sent to the Minter of Energy DISPOSTION: Carried 13. BY-LAWS By-Law No, 2013-03 Crandall Drain 31d and Final Reading) RES. NO.24 Moved by Miller Seconded by Leatham RESOLVED that a By-Law to provide for a drainage works in the Municipality of West Elgin, in the County of Elgin to be called and known as the Crandall Drain be now read a third time and finally passed, signed, sealed and numbered By-Law Number 2013-03- Crandall Drain DISPOSITION: Carried 14. NOTICE OF MOTION 15. OTHER BUSINESS - Chamber of Commerce-Request to meet with Chamber to discuss Council's role on the Chamber - Economic Development Committee-request for possible names to be presented to Council - Request from Council to hold information meetings on Wind Turbines Council Announcements Elgin Business Resource Centre Opening -Grand Opening will take place on April 4, 2013 at 5:00 p.m. 16. CLOSED SESSION RES, NO.25 Moved by Leatham Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss the following: personal matters about an identifiable individual (M.A. s.239 (2)(b); a proposed or pending acquisition or disposition of land (M.A. s.239 (2)(c); AND receiving of advice that is subject to solicitor-client privilege (M.A. s 239 (2)(f) DISPOSITION: Carried A- 1 March 14, 2013 .......Page 7 of 7 RES. NO.26 Moved by Aldred Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin do now rise and report and direction given to the Administrator/ Treasurer DISPOSITION: Carried 16. APPROVAL OF COMMITTEE MINUTES 17. CONFIRMING BY-LAW RES. NO. 27 Moved by Aldred Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on March141", 2013 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. N0.28 Moved by Bodnar Seconded by Aldred RESOLVED that a By-law to confirm the proceedings of the meeting held on March141h, 2013 be now read a third time and finally passed, signed, sealed and numbered By-law Number 2013- -21 Confirming By-law dated March 14 2013 DISPOSITION: Carried 18. ADJOURNMENT RES. NO. 29 Moved by Miller Seconded by Leatham RESOLVED that this Regular Meeting of Council shall adjourn at 4:10 p.m. to meet again on March 20, 2013 for budget discussion DISPOSITION: Carried 19. NEXT MEETINGS March 20, 2013 Special Council Meeting—2013 Budget—9:30am March 28, 2013 Council These minutes were adopted on the 11'h April, 2013 Mayor Deputy Clerk Al MINUTES OF THE CORPORATION OF THE MUNICPALITY OF WEST ELGIN SPECIAL COUNCIL MEETING —2013 Budget March 20, 2013 COUNCIL CHAMBERS,WEST ELGIN MUNICIPAL BUILDING DISCLOSURE OF PECUNIARY INTEREST None MEMBERS PRESENT Mayor Bernie Wiehle Deputy Mayor Mary Bodnar Councillors Dug Aldred, Richard Leatham REGRETS Councillor Norm Miller STAFF PRESENT Scott Gawley Administrator/Treasurer Janet Johnston Deputy Treasurer Kim Grogan Financial Assistant Paul Van Vaerenbergh Road Superintendent Jeff Slater Recreation Superintendent Mike Kalita Water Superintendent APPROVAL OF AGENDA RES. N0. 1 Moved by Bodnar Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin approves the agenda for March 20, 2013 as printed and circulated DISPOSITION: Carried 1. Budget Presentation: • Staff presented the summary of the Municipality of West Elgin 2013 draft budget and budget comparisons of 2012 pre-audit actual to the 2012 budget; • Proposed tax rate increase 1.9 %; Proposed 2013 Capital Budget CONFIRMING BY-LAW RES. NO. 2 Moved by Leatham Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on March 20th, 2013 and this shall be the first and second reading and provisional adoption thereof DISPOSITION: Carried �5 March 20, 2013 .............Page 2 of 2 RES. NO, 3 Moved by Aldred Seconded by Leatham RESOLVED that a By-law to confirm the proceedings of the meeting held on March 20`h, 2013 be now read a third time and finally passed, signed, sealed and numbered By-Law Number 2013-22—Confirming By- Law March 20, 2013 DISPOSITIONS Carried ADJOURNMENT RES. NO. 4 Moved by Aldred Seconded by Bodnar RESOLVED that this Special Meeting of Council shall adjourn at 11:37 am to meet again on March 28, 2013 DISPOSITION: Carried These minutes were adopted on the 11th day of April, 2013 Mayor Deputy Clerk ,A--ID MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS March 28, 2013 PRESENT: Mayor Bernie Wiehle Deputy Mayor Mary Bodnar Councillors dorm Miller, Dug Aldred, Richard Leatham STAFF PRESENT: Scott Gawley, AdministratorlTreasurer CALL TO ORDER The Mayor called the meeting to order at 11:00 a.m. DECLARATION OF PECUNIARY INTEREST Councillor Dug Aldred stated as an assessed landowner on the Dymock-Aldred Drain he would be declaring a Conflict of Interest Re: Court of Revision for the Dymock- Aldred Drain. ADOPTION OF AGENDA RES. NO. 1 Moved by Leatham Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin approves the agenda for March 28, 2013 as printed and circulated DISPOSITION: Carried APPROVAL OF MINUTES BUSINESS ARISING FROM MINUTES DELEGATIONS 11:00 a.m. Public Meeting Port Glas ow Seconds Plan—Final Report 1:30 g.m. Court of Revision for the D mock-Aldred Drain RES. NO.2 Moved by Miller Seconded by Bodnar RESOLVED that the members of the Court of Revision on the Dymock-Aldred Drain be as follows: Chairman: Richard Leatham Members: Norm Miller and Mary Bodnar DISPOSITION: Carried 2:00 p.m. Inspector Brad Fishlei h attended Council to Present the Elgin County OPP 2012 Year End Report Inspector Fishleigh presented the report and responded to general questions from Council. Doug Gunn, Chair of the Police Services Board was also in attendance and gave a review of the Services Board during his term as Chair, including information handouts. March 28, 2013 .....Page 2 of 6 Elgin County OPP 2012 Year End Report RES. NO.3 Moved by Aldred Seconded by Bodnar RESOLVED that Council of the Municipality of West Elgin receive and file the Elgin County OPP 2012 Year End Report DISPOSITION: Carried PLANNING 1. Memorandum Monteith Brown Planning Consultants dated March 25 2013 re: Proposed Severance—24810 Talbot Line McKillo Present: Beth McLennan-44 Mc Taggart Crescent, London Steve Simon—RR#3 Rodney RES. NOA Moved by Leatham Seconded by Aldred RESOLVED WHEREAS the minimum lot area and frontage requirements of the Zoning By-Law, being 19 ha and 150 m respectively is less than the 40 ha minimum supported by the Ministry of Agriculture and Food and stipulated in the adopted though as yet approved Official Plan for Elgin County THEREFORE the Municipality of West Elgin withdraws the condition to merge the severed parcel of land in title with the adjacent property providing the property requires an apportionment of drainage easements and must provide adequate drain outlet and drainage to the satisfaction of the Municipality of West Elgin. DISPOSITION: Carried 2. Report re: Proposed Severance—Lakeview Aldborough Bluffs Inc. (Ric Knutson Agent) Part of Lot 4, Concession XIV—south side of Gray Line west of Port Glasgow Tom Dwyer, representing Hickory Grove-21527 Gray Line, Rodney was present to discuss the lands that the electricity was buried (originally owned by Hickory Grove). The right-away was sold and there was confusion about future encroachment on the property. The Planner talked about legal agreements between the two ownerships. The problem of getting around the wetlands and providing proper entrancelaccess needs to be addressed by the Owner. Council deferred the matter to the April 25, 2013 Council Meeting so that the planner of Lakeview Aldborough Bluffs would be available to address Council. 3. Update re: Community Improvement Plan CIP -Streetscape Ted Halwa, Planner provided an update of the meeting held with the Streetscape Committee which included: - Update on "hump" (railway) in West Lorne—working with Public Works; -Concerns with the proposed median being an issue with farm equipment; Discussed major upgrades to Furnival Road (County Road) and not likely being done until 2022-Work is outside of the Streetscape Plan timeframe; -Spot improvements to Furnival Road should be considered versus major makeover; A—o' March 28, 2013 .....Page 3 of 6 -The Committee will have one more meeting- -The CIP report would be brought back to Council; -That the Committee will be attending a Wednesday Chamber of Commerce meeting in April. 4, Final Report re: Port Glasgow Secondary Plan RES. N0.5 Moved by Aldred Seconded by Miller RESOLVED THAT Council for the Municipality of West Elgin agree to and accept the Terms of Settlement proposed by Seaside Waterfront Development Inc. and Lighthouse Waterfronts Inc. in correspondence from Alan Patton as dated March 12, 2013; BE IT FURTHER RESOLVED THAT, in accordance with such proposed Terms of Settlement, Council for the Municipality of West Elgin accepts that which has been referred to as the Port Glasgow Secondary Plan as and for the purpose of modifying the Municipality of West Elgin Official Plan and further agree that the Ontario Municipal Board be requested to order such West Elgin Official Plan to be modified to incorporate the terms of that Secondary Plan; BE IT RESOLVED THAT direction be given to Municipal Planner Gary Blazak and Municipal Solicitor Stephen H. Gibson to take necessary steps to implement the resolutions of Municipal Council set forth immediately above. DISPOSITION: Carried 5. Report re: Port Glasgow Draft Plan of Subdivision Review RES. NO. 6 Moved by Leatham Seconded by Miller RESOLVED that Council of the Municipality of West Elgin 1. Receive red line revision subdivision/condominium plan drawings in preparation by Seaside for Municipality of West Elgin review 2. Retain legal and consulting engineering input on updated subdivision/condominium application file 3. Respond with legal and engineering advice to the Ministry of Municipal Affairs and Housing four point inquiry from circulation summary matrix 4. Prepare consolidated consulting and engineering comments on most recent red line revision drawings, and submit comments to Seaside consultants and MMAH. Such comment to consider planning design elements and proposed dedications. AND staff be directed to submit a report to council re engineering and technical requirements, including the preparation of a Development Agreement. DISPOSITION: Carried REPORTS 1. ROADS 2. RECREATION/EMERGENCY MANAGEMENT 3 March 28, 2013 .....Page 4 of 6 3. BUILDING 4. WATER 5. BY-LAW ENFORCEMENT 7. WEST ELGIN PRIMARY SYSTEM 8.ADMINISTRATION 10. PLANNING 11.ACCOUNTS RES. NOY Moved by Leatham Seconded by Miller RESOLVED that the Mayor and Administrator/Treasurer are hereby authorized to sign Payment Voucher#3A amounting to $1,169,564.81 in settlement of General, Road, Water, and Arena Accounts(including cheques#13909 to#13976) DISPOSITION: Carried 12. CORRESPONDENCE-ACTION REQUIRED 1. Ontario Clean Water Agency 2012 Summary Report—re: Reaulrement under the Safe Drinking Water Act RES. NO.8 Moved by Bodnar Seconded by Aldred RESOLVED that the above correspondence be received AND FURTHER copies of the report be made available at the front counter and posted on the Municipality of West Elgin's website DISPOSITION: Carried 2. Ministry of Environment—re:West Elgin Drinking Water System Inspection Report RES.NO.9 Moved by Bodnar Seconded by Miller RESOLVED that above correspondence be received DISPOSITION: Carried 3. Ministry_of Agriculture & Food— Petition for Drainage Works Ben Zegers, 21799 Johnston Line, West Elgin RES. NO.10 Moved by Miller Seconded by Leatham RESOLVED that above petition for drainage works be forwarded to the drainage engineer for a report DISPOSITION: Carried A-44 March 28, 2013 .....Page 5 of 6 4. Elgin County Plowmen's Association—Request for Donation for the 2013 Elgin County Plowing Match RES. NO.11 Moved by Bodnar Seconded by Aldred RESOLVED that Council of the Municipality of West Elgin donate$ 200.00 DISPOSITION: Carried 5. AMO—Annual Conference Registration Form 6. Kim McMillan-Music Festival— Request for Donation Council directed staff to send a letter requesting more information re: the donation. CORRESPONDENCE RECOMMENDED TO RECEIVE AND FILE 7. Environment Canada—Consultation on the Proposed Recove Strategy for the False Hop Sedge in Canada a perennial herb listed as endangered under both the federal Species at Risk Act SARA and Ontario Endangered Species Act 2007 8. Elgin Count —WOWC Seeking In gut on Rural Broadband Feasibility Stud 9. Lower Thames Valley Conservation Authority—2012 Annual Report 10. Lower Thames Valley Conservation Authority Watershed Report Card Launched 11. Friends of Thames River—Annual Thames River Clean-u 12. Chatham-Kent Notice of Public Meeting—Proposed Zoning By-Law Amendment located at 15820 Talbot Trail Part of Lot 52 South Talbot Trail, in the Community of Orford--to temporarily permit a mobile home on the subject property with the intention of constructing a new single detached dwelling near the lake in the wooded area. RES. N0.12 Moved by Aldred Seconded by Bodnar RESOLVED that the above correspondence Items numbered 7-12 inclusive be received and filed DISPOSITION: Carried BY-LAWS OTHER BUSINESS CLOSED SESSION RES. NO.13 Moved by Leatham Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session at 3:00 p.m. to discuss an issue involving a personal matter about an identifiable individual (M.A. s.239 (2)(b), litigation or potential litigation (M.A. s 239 (2)(e) and receiving advice that is subject to solicitor—client privilege (M.A. s 239 (2)(f) DISPOSITION: Carried March 28, 2013 .....Page 6 of 6 RES. NO.14 Moved by Leatham Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin do now rise and report DISPOSITION: Carried MINUTES CONFIRMING BY-LAW RES. NO.15 Moved by Aldred Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on March 28, 2013 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.16 Moved by Bodnar Seconded by Aldred RESOLVED that a By-law to confirm the proceedings of the meeting held on March 28`h, 2013 be now read a third time and finally passed, signed, sealed and numbered Confirming By-law Number 2013-23 dated March 28, 2013 DISPOSITION: Carried ADJOURNMENT RES. NO.17 Moved by Miller Seconded by Leatham RESOLVED that this Regular Meeting of Council shall adjourn at 4:10 p.m. to meet again on: April 10, 2013 @ 9:00 a.m. Special Council Budget Meeting April 11, 2013 @ 9:30 a.m. Regular Council Meeting April 25, 2013 @ 9:30 a.m. Regular Council Meeting April 30, 2013 @ 7:00 p.m. Tri-County Water Management Committee DISPOSITION: Carried These minutes were adopted on the 111h April, 2013. Mayor Deputy Clerk MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN COURT OF REVISION DYMOCK-ALDRED DRAIN WEST ELGIN COUNCIL CHAMBERS March 28, 2013 MEMBERS PRESENT: Chairman: Richard Leatham Members: Norm Miller and Mary Bodnar STAFF PRESENT: Scott Gawley,AdministratorFrreasurer J.M. Spriet, Project Engineer CALL TO ORDER Chairman Richard Leatham called the Court of Revision to order at 11:00 a.m. DECLARATION OF PECUNIARY INTEREST Present: No one from the General Public or Agencies attended the Court of Revision today. The Deputy-Clerk advised those present that there were no written appeals or correspondence received. RES. NO. 1 Moved by Miller Seconded by Bodnar RESOLVED that the Court of Revision for the Dymock-Aldred Drain be hereby convened DISPOSITION: Carried RES. NO. 2 Moved by Bodnar Seconded by Miller RESOLVED that the assessment of the Dymock-Aldred Drain be confirmed as per the Engineer's Report DISPOSITION: Carried ADJOURNMENT RES. NO. 3 Moved by Bodnar Seconded by Miller RESOLVED that there being no further business the Court of Revision for the Dymock-Aldred Drain be adjourned to the Regular Meeting of Council at 11:15 a.m. DISPOSITION: Carried These minutes were adopted on the 11'h April, 2013. Mayor Deputy Clerk A_ o MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN FINAL REPORT PORT GLASGOW SECONDARY PLAN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS March 28, 2013 PRESENT: Mayor Bernie Wiehle Deputy Mayor Mary Bodnar Councillors Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT: Scott Gawley, Administrator/Treasurer Gary Blazak, Municipal Consulting Planner CALL TO ORDER The Mayor called the meeting to order at 11:00 a.m. DECLARATION OF PECUNIARY INTEREST Present: William Willert-204 Fourth Street, Rodney Pamela Piccinanto-8678 Furnival Road, Rodney Rob Waiters-Stratford Mike& Mary Popovich-208 Queen Street, Rodney, Ontario Gloria &Allan Watson-289 Furnival Road Rodney Gary Blazak, Municipal Consulting Planner for the Municipality of West Elgin presented the report and following information: The March, 2013 edition of the Port Glasgow Secondary Plan includes the changes directed by resolution of Municipal Council, dated February 14, 2013. In particular, the Land Use Plan—Figure 4 now includes the strip of land on the east side of Havens Lake Road in the Mixed Use category. The Land Use Plan - Figure 4 has also been updated in accordance with the request from the Ministry of Municipal Affairs and Housing to show the lands subject to the generalized Woodlands and Hazardous Lands mapping on Figure 6 to the Official Plan of the Municipality of West Elgin. New policy sections have also been added at the request of MMAH with respect to Habitat Reg ulationslEndangered Species (Section 2.2.31); Aggregate Resources (Section 4.2.8.); Storm Water Management(Section 4.3.3.); and Building Heights (Sections 4.2.4. and 4.2.5). Also at the request of MMAH, the term 'Settlement Area" has been changed to"community"throughout the secondary plan. The Design Criteria (Section 4.7) has been updated for non-paved private roads in seasonal trailer parks, as well as for parking stalls for trailer homes and boat trailers. The Province and Seaside Inc. have resulted in an agreed upon approach to integrate the Port Glasgow Secondary Plan into the Official Plan without the need for an Official Plan Amendment. This approach should shorten the anticipated time for final approval of the Secondary Plan. Page 2 of 2 Minutes of Public Meeting —Final Report Port Glasgow Secondary Plan The mechanics and wording related to integration of the Secondary Plan into the Official Plan are currently being reviewed by the Province with consultants for the Municipality and for Seaside Inc. It is anticipated that the Secondary Plan will be approved at a settlement hearing of the OMB. Those present offered no comments or objections. ADJOURNMENT RES.NO. 1 Moved by Aldred Seconded By Miller RESOLVED that the Public Meeting for the Final Report Port Glasgow Secondary Plan be adjourned to the regular meeting of Council DISPOSTION: Carried These minutes were adopted on the 1 P April, 2013, Mayor Deputy Clerk The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: PAUL VAN VAERENBERGH C.R.S.I. DATE: APRILI1, 2013 SUBJECT: ROADS REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for March, 2013 BACKGROUND: 1. Stumps left from tree removals on manicured grass areas were ground up and removed. 2. Gravel roads began to thaw with only a couple of bad spots showing up from frost heaves. 3. Scraping and grading of gravel roads was begun. 4. Two late season snow falls required salting and plowing of main roads and villages. 5. Extensive cold patching of potholes particularly on Dunborough Line was done. 6. Many faded signs on municipal roads were replaced to maintain compliance. 7. An engine rebuild of loader# 6 was begun. DISCUSSION: Future work will include the following 1. Snow equipment to be removed. 2. Street sweeping in downtown areas. 3. Bridge decks to be washed. 4. Gravel roads graded back into shape. 5. Preparation of the new gravel pit. Respectf Ily lS�ub itt d, Reviewed by: Paul Van Vaerenbergh Scott Cawley, C.G. Roads Superintendent Administrator/Tre surer The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: PAUL VAN VAERENBERGH C.R.S.I. DATE: APRIL 11, 2013 SUBJECT: INTECH CLEAN ENERGY INC. PROPOSED TRAFFIC MANAGEMENT PLAN RECOMMENDATION: That the Municipality agrees to the Traffic Management Plan as submitted by Intech with the installation of a proper entrance at Victoria St. in Rodney INTRODUCTION: That Intech's proposed traffic plan for the construction of the solar facility known as Intech #4 -- Rodney 1 located at 31 Second Street in Rodney be accepted. BACKGROUND: A 500 kW solar panel facility is to be constructed at 31 Second Street. Intech proposes that 6 truck loads of materials will be required. Proposed access is from Victoria Street with Second Street proposed as an alternative, if ground conditions are not suitable from Victoria. Although Intech is wanting to enter into a road use agreement, the Municipality does not have any type of agreements concerning vehicular use of roads other then those governed under the highway traffic act. The Municipality has permits in regards to road occupancy and the installation of private entrances. DISCUSSION: As the materials required for an installation of this size are not of any great weight use of the aforementioned streets should be suitable. That being said Victoria Street is the most direct and no turns are required. So I am insisting that Intech construct a proper entrance (as defined in the Municipalities Occupancy/Entrance permit) to their property off of Victoria and Second Street. And any proposed construction based entry off of Second Street be discussed immediately prior to consideration of accessing there. Respectfully ubmitt d, Reviewed by: Paul Van Vaerenbergh colt Gawley, C. A. Roads Superintendent Ad min istrator/Treasurer The Municip' afity of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: PAUL VAN VAERENBERGH C.R.S.I. DATE: APRIL 11, 2013 SUBJECT. COUNTY MAINTENANCE AGREEMENT (copy attached) RECOMMENDATION: County Council is requesting that each Council adopt the agreement by April 26, 2013. Upon adoption, Council request that each Mayor and Cleric sign and seal the four agreements and return them to the County by May 1,2013. INTRODUCTION: Elgin County Council has approved the revised Road Maintenance Agreement and requests that council adopt the same. BACKGROUND: In 2009 the County of Elgin appointed a committee to review a new Maintenance Agreement. As part of that committee I undertook to assure that the Scope of Services would reflect on how we currently provide maintenance service, and that any recommended changes to these services would be attainable. The exclusion of the Maintenance Best Practices, that were part of the draft agreement, allows municipalities the flexibility to meet the obligations set out in the agreement using our own local methods based on our own best practices. As the review committee was represented by 4 of the municipalities the remaining 3 were given an opportunity to express any concerns in regards to the new agreement prior to it going County Council for approval. DISCUSSION: As this agreement involves 7 separate municipalities the job of satisfying all concerned was tough but in the end this is an agreement that is very satisfactory to all involved. At the end of the term (Dec. 2017) the committee will again convene to review the agreement prior to renewal. Respectfully Sub i d, Reviewed by- �� Paul Van Vaerenbe h co Gawley, C. .A. Roads Superintendent Administrator/Treasurer Elgin February 25, 2013 To: Member Municipalities Mayors and Councils Road Maintenance Agreement Please be advised that Elgin County Council at its February 12, 2013 meeting approved the revised Road Maintenance Agreement. Four copies of the agreement for your execution as well as the report to council by Deputy Director of Engineering Services, Peter Dutchak, for your information, are enclosed. Council is requesting that each Council adopt the agreement by April 26, 2013. Upon adoption, we request that each Mayor and Clerk sign and seal the four enclosed agreements and return them to the county by May 1, 2013. The county will sign the agreements, as well, and an executed copy will be returned to you for your records. The other copies will be distributed to: the county solicitor, the county's engineering department and the county's administration services department. County Council would like to thank the Review Committee and all those who participated in the preparation of this agreement. Thank you for your attention to this matter. Yours truly, e Susan McConnell Administrative Services Coordinator Encl. cc P. Dutchak, Deputy Director of Engineering Services County of Elgin Administrative Services 450 Sunset Drive St.Thomas,On N5R 5V1 Phone:519-631-1460 www.elgin-county.on.ca � o ' a 6 IF. ImnCr Progressive by Nature ELGIN. COUNTY ROAD MAINTENANCE AGREEMENT WITH The Kunig.plality of West E _ i n A} DATED this day of 2013. BETWEEN ; THE CORPORATION OF THE COUNTY OF ELGIN - and - CORPORATION OF THE MUNICIPALITY OF WEST ELGIN AGREEMENT McKenzie Lake Lawyers LLP 1800-140 Fullarton Street London, Ontario N6A 5P2 SHG:sb i i ! r � '20 F � l_ i la y A y THIS AGREEMENT made in quadruplicate this day of 2013 -r -d BETWEEN: THE CORPORATION OF THE COUNTY OF ELGIN (hereinafter called the "County") and OF THE FIRST PART THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN (hereinafter called the "Municipality") OF THE SECOND PART -4 WHEREAS: a) The County has, by by-law, established certain roads or public highways located within its boundaries and, further thereto, incorporated such roads, highways, and related bridge facilities into its arterial road system; b) The Municipal Act (Ontario) permits a municipality to enter into agreements for the joint management and operation of, among other things, a road system; c) By Order made by Allan Leach, Minister of Municipal Affairs and Housing on May 15, 1997 and effective January 1, 1998, the responsibility for among other things, maintenance of the County road system was transferred from the County to lower-tier municipalities; Y i ' d) The County and the Municipality as identified above have reached 1 agreement as to the terms by which the Municipality shall undertake such maintenance responsibilities in respect of roads, highways, and related bridge facilities incorporated in the County arterial road system and which are located within the boundaries of the Municipality; a d b d Y NOW THEREFORE this Agreement witnesseth that, in consideration of the mutual d r covenants herein contained and upon the terms and conditions expressed herein, the parties hereto agree with each other and their respective administrators, successors, r d and assigns as follows: a 1.0 Agreement r 1.1 The following schedules are attached to and shall form part of this Agreement: r (i) Schedule "A" referred to as a detailed description of roads and bridge/culvert facilities for which maintenance/repair services are required; (ii) Schedule "B" referred to as a sketch identifying location of relevant County roads and bridge/culvert facilities; (iii) Schedule "C", referred to as Scope of Services for Elgin Road System, including Minimum Maintenance Standards enacted by the Province of Ontario and attached as Appendix 1 within this Schedule "C"; (iv) Schedule "D" referred to as payment schedule; (v) Schedule "E" referred to as Quarterly Inspection Report; (vi) Schedule "F" referred to as Monthly County Road Work Report; (vii) Schedule "G" referred to as Standard Road Maintenance Invoice. For purposes of clarity and with respect to Schedule "C" (including the appendix thereto) above, it is agreed and acknowledged that the obligations, duties, requirements, and standards thereunder must be read and interpreted in conjunction with the text of this Agreement and in particular s. 4.10 thereof. 1.2 Amendments to this Agreement shall be in writing, executed by both a parties, in the form of an Amending Agreement. d 2.0 Definitions 4 2.1 For purposes of this Agreement, 2.1.1 "Road", "County Road", or "Road Allowance" shall have identical meaning and shall include that area of land comprising and recognized as a road allowance at law, including but not limited to the travelled and untraveled portions of any road, highway, street or public right-of-way. 2.1.2 "County Superintendent" shall mean the Director of Engineering Services for the Corporation of the County of Elgin or his or her designate or designates. 2.1.3 "Municipal Superintendent" shall mean the Road Superintendent for r the Municipality of West Elgin or his or her designate or designates. 3.0 Term 3.1 The parties agree that this Agreement shall come into effect on the 1St day of January, 2013, which date shall hereinafter be referred to as the "commencement date". 3.2 This Agreement shall commence on the commencement date and shall continue until the 31St day of December, 2097, 4.0 Maintenance/Repair Services 4.1 The Municipality hereby agrees to maintain and keep in repair those Road d d d d Allowances and bridge/culvert facilities, as identified on Schedule "A" and "B" hereto. a 4.2 For purposes of clarity, attached as Schedule "B" to this Agreement is a sketch generally identifying the Roads and bridge/culvert facilities which are the subject of this Agreement and the maintenance and repair J obligations set forth in clause 4.1 above. 4.3 For purposes of clarity, 4.3.1 where a County Road intersects a road owned by or otherwise under the jurisdiction of the Municipality, the continuation of the County Road to its full width across the road so intersected is considered part of the County Road. i 4.3.2 where a County Road intersects a Provincial Highway owned or otherwise under the jurisdiction of the Province of Ontario and/or the Ministry of Transportation - Ontario, the continuation of the said Provincial Highway to its full width across the County Road so intersected is deemed to be part of the Provincial Highway and not part of the County Road and, as such, is not subject to the obligations set forth in this Agreement. 4.4 Subject to paragraph 4.9 below, the Municipality covenants to perform maintenance/repair services upon those Road Allowances and bridge/culvert facilities identified in Schedules "A" and "B" hereto, at all d times utilizing competent supervisors and workers properly trained in the d delivery of road maintenance and repair services as contemplated by this y Agreement. The maintenance/repair services to be provided by the d Municipality are as identified and/or contemplated by the Scope of Services for the Elgin Road System as attached as Schedule °C" hereto. 4.5 Road maintenance/repair services in addition to the Scope of Services identified in Schedule "C" may be performed by the Municipality by mutual agreement between the Municipal Superintendent and the County Superintendent. In the event that additional services are required by the County, the County Superintendent shall identify such services to the Municipal Superintendent and the Municipality, though the Municipal i Superintendent and the Municipality, through the Municipal Superintendent, shall have the option of either seeking to perform such work or declining to perform such work. If the Municipality chooses to seek to perform such services, the Municipal Superintendent shall prepare and deliver a written cost estimate to the County Superintendent, who shall have the option of either accepting the said cost estimate or rejecting such estimate, in which former case, the accepted estimate shall constitute the mutual agreement for such additional services between the parties as referred to above. In the event that the Municipality, in the first instance, rejects the opportunity to seek to perform such additional services or the County, in the second instance, rejects the written estimate -d d prepared and delivered by the Municipal Superintendent, then in either d such instances, the County shall be at liberty to arrange for the additional d d services to be performed by a third party contractor other than the d Municipality. In those circumstances where the Municipal Superintendent is of the opinion that certain road maintenance/repairs are of an emergency nature and that such notice to the County Superintendent is not practical and, as such, the Municipal Superintendent shall have the right to arrange for and complete those emergency services and shall thereafter notify the County Superintendent within the next working day of the services so provided. i The Municipality shall prepare and deliver an invoice to the County for such additional maintenance/repair services, including any such emergency services, in accordance with paragraph 5.2 below and the County shall pay such invoice in accordance with paragraph 5.3 below. 4.6 The parties acknowledge that the Scope of Services set forth in Schedule "C" were approved by County Council but may be amended during the term of this Agreement by the said County Council. The parties also acknowledge that the Minister of Transportation - Ontario may by regulation establish minimum standards for maintenance and repair of County Roads. Any proposed revisions to the Scope of Services shall be reviewed by the County Superintendent and the Municipal Superintendent prior to the anticipated passage of same by County Council. In this regard and in respect of a change in minimum standards by the Minister of Transportation - Ontario, the County Superintendent and Municipal a _1 Superintendent shall review such proposed standards in relation to the Scope of Services to determine whether the said standards as proposed by the Province of Ontario are greater than or less than the requirements of the Scope of Services approved by Council. In this regard and in the event that the Province of Ontario adopts a regulation which contains minimum performance standards that are higher than the Scope of Services adopted by Council, then the parties shall adopt those higher performance standards and present to County Council and Municipal Council any amendments required to this Agreement. z 4.7 The County Superintendent and the Municipal Superintendent shall each ' advise the other of repair and construction works that are scheduled along both County Roads and intersecting Municipal Roads on an annual basis r to permit the Municipality the opportunity to arrange its work schedule in anticipation of those works upon any County Road. The County Superintendent shall also provide to the Municipality, for information purposes only and immediately upon granting of such permits or approvals, copies of any written permits or approvals which are granted to third parties by the County Superintendent in respect of work upon or use of any County Road Allowance. f -- 4.8 Without limiting the maintenance obligation of the Municipality as set forth ~: above or herein, the parties acknowledge and agree that the Municipality 3 d shall not be called upon to maintain and/or repair a County road, d bridge/culvert facility or highway bridge/overpass pursuant to this Agreement where such County road, bridge/culvert facility or highway bridge/overpass has been constructed and/or reconstructed by the County or a subcontractor retained by the County to a condition which would fail to meet established County standards for such County road, bridge/culvert facility or highway bridge/overpass or contract requirements for such 7 construction and/or reconstruction. 4.9 Further to those maintenance obligations referred to above, the Municipality also agrees to provide routine winter maintenance, including but not necessarily limited to snow removal and sanding, of highway bridges and overpasses not owned by the County but connecting at least .:j ® � to portions of County roads. The parties acknowledge that such highway 1 bridges and overpasses are identified in Schedules "A" and "B" to this Agreement and that such facility shall be maintained in accordance with the scope of services for Elgin Road System attached as Schedule "C" to this Agreement. ■ ■ ■ _� 4.10 Notwithstanding that set forth in paragraph 4.4 above, the parties further ■ agree as follows: that in the event of a dispute as to the interpretation of 1 � _4 ter. 4 _y d 'd d the Scope of Services prescribed by the County for the Elgin Road d System, the decision of the County Superintendent shall prevail. 0 4.11 The Municipality hereby acknowledges and agrees that the maintenance and or repair works undertaken upon County Roads pursuant to this Agreement shall at all times satisfy the obligations to maintain and/or repair County Roads as established pursuant to the Municipal Act, 2001 (Ontario). The Municipality hereby further acknowledges and agrees that its road maintenance/repair practices are of a nature and of a quality to 1 satisfy all statutory obligations to maintain/or repair a highway. a 5.0 Payment to the Municipality 5.1 For maintenance/repair services as contemplated by the Scope of Services attached as Schedule "C° hereto, the Municipality shall receive the annual base payment of $ 423,424.73 for services rendered during such calendar year of the Term of this Agreement, provided that the said annual base payment shall be adjusted on an annual basis, effective January 1 of each calendar year of the term of this Agreement, commencing January 1, 2014, in accordance with the Consumer Price Index (CPI) for Ontario (All Goods) for the month of October of each year, commencing October, 2013, The Municipality shall submit a summary invoice to the County on or before the 10th day of each month, commencing February 10, 2013, and continuing through and including January 10, 2018 and in accordance with the corresponding monthly d percentage of annual base payment as set out in Schedule T" attached, for such services rendered within the previous calendar month, such invoices to be accompanied by the following reports: f i) with each such invoice, Monthly County Road Report, detailing a maintenance/repair services both rendered during the previous calendar month and anticipated to be rendered in the following, then current calendar month and as issued in accordance with the format set forth in 1 Schedule "H° hereto; ii) when winter materials have been utilized by the Municipality in providing maintenance/repair services on County Roads during the previous calendar month, Monthly Winter Materials Report, detailing the volume and amount of winter materials so utilized by the Municipality in the maintenance/repair of County Roads during such previous calendar month; and iii) by February 15th of each calendar year, commencing February 15, 2014, and continuing to and including February 15, 2018, year end financial statements detailing total repair/maintenance costs in respect of County Roads, for the previous calendar year, including line items in respect of winter control, material costs, and patrol costs. 5.2 For additional maintenance/repair services, including emergency services b and within 60 days of completion of such services, the Municipality shall b submit to the County an invoice detailing the nature and extent of such service, including a breakdown as between labour, materials, and taxes b and a calculation of such charges, including as agreed upon as between the County Superintendent and the Municipal Superintendent; provided d., that the said invoice shall include equipment charges based upon any J estimate as previously accepted by the County Superintendent and provided further that such invoice shall be prepared and delivered in J accordance with the format reflected on the standard invoice attached as D Schedule "G" hereto. 5.3 The County shall forthwith pay the monthly invoice submitted by the Municipality in compliance with the requirements set forth in paragraph 5.1 and 5.2 above, provided that the County shall not be required to pay any such invoice submitted by the Municipality which is not in compliance with those requirements and/or in respect of any invoice item which is disputed by the County. In addition and for purposes of clarity, in the'event that the Municipality has failed to deliver summary reports as contemplated by either paragraph 5.1 above or otherwise failed to comply with its obligations pursuant to paragraphs 5.2 above or 8 or 9 below, the County may withhold ten per cent (10 %) of the value of any then current invoice and all subsequent invoices as rendered to it by the Municipality until the Municipality has corrected such deficiency and brought itself into d d a d d compliance with its obligations pursuant to this section and this d Agreement. d 5.4 For purposes of clarity, the parties hereto acknowledge that payments made and invoices rendered hereunder do not affect assessments applicable to or charged in respect of Municipal drains established pursuant to the Drainage Act (Ontario). a a 6.0 Insurance } 6.1 The Municipality shall, during the term of this entire Agreement, obtain and a maintain for the benefit of the County, a comprehensive general liability insurance policy in the amount of not less than ten million ($10,000,000.00) dollars per incident, such policy providing insurance coverage for and including bodily injury, death, or property damage as sustained in connection with the performance of services and/or obligations that are undertaken pursuant to this Agreement; for purposes of clarity, the aforenoted policy shall name the County as an additional insured. 6.2 The Municipality shall furnish to the County with copies of the Certificate of Insurance 'Issued in respect of such policy and the Municipality shall maintain such policy in full force and effect during the entire term of this Agreement. �. 6.3 Effective the date of this Agreement, the Municipality shall require that d contractors and third parties which perform maintenance and/or repair works upon any County road, bridge/culvert, highway or overpass or traffic control signal or beacon in accordance with this Agreement shall maintain a comprehensive general liability insurance policy in the amount not less than five million ($5,000,000.00) dollars per incident, such policy to ? provide insurance coverage for and including bodily injury, death, or property damage as sustained in connection with the performance of maintenance/repair services undertaken pursuant to this Agreement. The County and the Municipality shall each be named as additional insureds 4 under the terms of this insurance policy. 7.0 Traffic/Beacon Signals 7.1 The Municipality shall monitor traffic control/beacon signals or devices in accordance with the Scope of Services attached as Schedule "C" hereto. 7.2 In the event that the Municipality shall observe any deficiency in the installation, erection, or operation of any traffic control/beacon signals, it a shall immediately notify both the County Superintendent or his or her designate and the Electrical Contractor for the County as to the details of d such deficiency; provided that the County shall at all times inform the A y Municipality of the identity of the current Electrical Contractor. 8.0 Inspection 8.1 Without limiting the right of the County to do so at any time but at least once during each three month period of the term of this Agreement, the County, by its duly authorized employees or representatives and as accompanied by the Municipal Superintendent, shall inspect the condition of the roads, bridges/culverts, highway bridges/overpasses, and traffic signals and beacons which are the subject of this Agreement and in relation to the Scope of Services for Elgin Road System attached as Schedule "C" to this Agreement. The County representative shall thereafter record the results of the said inspection on an Inspection Report in the format contained in Schedule "G" hereto, a copy of which shall then be delivered to the Municipal Superintendent along with written direction from the County Superintendent directing the repairs and/or maintenance works to be completed. 8.2 Unless postponed upon the written approval of the County, the Municipality shall forthwith undertake and complete all required repairs and/or maintenance works for which it receives direction pursuant to paragraph 8.1 above and shall provide to the County Superintendent a written report of completion of those works within sixty (60) days of receipt of the said direction. A 8.3 The Municipality acknowledges and agrees that the performance of inspections by and the communication of direction for required repair and/or maintenance from the County pursuant to paragraph 8.1 above does not relieve the Municipality of its obligations to otherwise perform repairs and/or maintenance works to County roads, bridges/culverts, 7 highway bridges/overpasses, and traffic control/beacon devices as set forth in this Agreement. 9.0 Records 9.1 The Municipality shall maintain accurate records of works performed pursuant to this Agreement, including but not limited to works performed pursuant to any direction received pursuant to paragraph 8.1 above, and utilizing the format contained in Schedule "F" hereto, provided that, with the approval of the County Superintendent, the Municipality may utilize a different format developed by and meeting the purposes of the Municipality and the County and providing at least the same information and detail reflected in the format contained in Schedule "F" hereto. 9.2 The Municipality shall maintain records of its activities undertaken J J pursuant to this Agreement in accordance with the timeframes provided for in The Ontario Municipal Records System as is in existence from time to time and, further thereto, shall allow free and unimpeded access to such records to the County Superintendent or his or her designate. 9.3 Notwithstanding that set forth in paragraph 9.2 above, the Municipality shall at all times maintain and allow access to all such records and documentation until the completion of any and all litigation, including ? appeals, to which such records and documentation are relevant. ' 10.0 Indemnity ' 10.1 The Municipality hereby indemnifies and saves harmless the County, its employees, agents, and councillors, from any and all claims, demands, losses, costs, damages, actions, lawsuits or other proceedings by whomsoever made, sustained, or prosecuted which may arise either directly or indirectly by any act, neglect or refusal of the Municipality, its servants, employees, agents, invitees or contractors to maintain and/or repair any County Road in accordance with the terms of this Agreement. 10.2 In the event that the Scope of Services for the Elgin Road System as contemplated by this Agreement are found by a Court of competent jurisdiction to have been completed without fault or negligence by the V J Municipality, or, in the alternative, the County has acknowledged that such services have been completed without fault or negligence by the Municipality, in both cases including its employees or agents, then the County hereby agrees to indemnify and save harmless the Municipality, its employees, agents, and councillors, from any and all claims, demands, losses, or other proceedings that may be advanced against the County or the Municipality arising from the works performed by the Municipality upon the relevant County Roads. r r 10.3 In the event of a claim to damages as against either and/or both the I County and the Municipality in respect of an alleged failure to repair and/or I maintain a County Road, the parties shall cooperate in the administration of and/or response to such claim to damages, including but not limited to provision of photocopies of correspondence and/or communication with its respective insurer, subject at all times to any conflict of interest as identified by either party hereto or its insurer. 10.4 Notwithstanding the contents of Se Lion 10.2 above, in the event that a proceeding against the Municipality in respect of conduct relating to the performance of maintenance/repair services undertaken pursuant to this Agreement is dismissed at Trial, then the County of Elgin shall reimburse the Municipality for one half of its insurance deductible to a maximum amount equal to one half of the deductible payable by the County under its y J J i� general liability insurance policy in effect at the date of the loss/incident upon which such proceeding was based. ) t } 10.5 All indemnities that arise from this Agreement extend beyond the term of this Agreement. 1 3 11.0 Assignment and Sub-Contractors ) ) 11.1 The Municipality agrees that the County Superintendent reserves the right to approve sub-contractors the Municipality retains to undertake the Scope of Services contemplated by this Agreement. r 11.2 In the event the Municipality assigns or sub-contracts its responsibilities under this Agreement (upon receiving approval of the County Superintendent) or otherwise employs sub-contractors, the Municipality shall be responsible for all payment requirements or other obligations of an owner pursuant to the Construction Lien Act (Ontario). Without limiting the foregoing, the Municipality shall be responsible to quantify the value of work performed and materials supplied and prepare progress certificates to show the amount of statutory holdbacks and iens as may apply. If required by the County, a copy of each progress payment certificate shall be directed to the County Superintendent. The Municipality shall be responsible for obligations to a sub-contractor to certify the completion of the works as required. The County Superintendent shall receive a copy of the certificate of substantial performance as issued by the Municipality and the Municipality shall comply with all notice requirements as set out in the Construction Lien Act (Ontario) for the said certificate. 12.0 Dispute Resolution 12.1 The parties further agree that in the event of a dispute between the parties l♦ � ® � as to any matter arising from this Agreement with financial implication to ■ either or both parties of at least twenty-five thousand ($25,000.00) dollars, ■ then the resolution of such a dispute shall be determined, upon the ■ agreement of both parties, by a private arbitrator, and that decision of the ® � private arbitrator shall be final and binding. The arbitrator selected shall ® � have significant experience in road construction and maintenance and i � M repair and other municipal matters and may be selected upon the recommendation of the Director of the Ontario Good Roads Association. The parties agree that in order to apply for arbitration pursuant to this 1 paragraph, the party making the application must provide notice of the 2 dispute and its intention to proceed to private arbitration within thirty (30) 1 days of becoming aware of the subject matter in the dispute. 1 � 12.2 In the event that the parties agree to proceed to arbitration, then the l arbitrator shall be selected upon mutual agreeme t of both parties within L A, I � i _J ninety (90) days of receipt of the notice, failing which each party shall a select their own representative, who in turn will select an arbitrator with the qualifications as noted above, and the selection of that arbitrator shall be final and binding. 12.3 The provisions of the Statutory Powers and Procedures Act, R.S.O. 1990, c. s. 22 and the Arbitrations Act, R.S.O. 1990, c. A.24 shall apply through the arbitration process. 12.4 The parties hereto further agree that: a) The arbitrator shall have the unfettered discretion to decide upon 7 and direct resolution of any dispute arising in relation to this Agreement, including but not necessarily limited to the direction that the within Agreement be terminated on as at a date deemed reasonable by the arbitrator; 1 b) Any award or decision made by the arbitrator is binding upon them and may be enforced in the same manner as a Judgment or Order to the same effect; c) Either party may obtain an Order pursuant to the Arbitration Act, 1991, S.O. 1991, Chapter 17, as amended, staying any legal proceeding relating to the dispute presented to the Arbitrator pursuant to this Agreement; and d) Neither party shall have the right to appeal the award or decision of a ti the arbitrator to a Court or apply to set aside the award or decision of the arbitrator. 7 12.5 Unless otherwise agreed by the parties, the cost of the arbitration and the parties' own costs shall be determined by the arbitrator, who has the authority to award costs payable against an unsuccessful party in his or a her discretion at the conclusion of the arbitration. 12.6 In the event of a dispute between the � p parties as to completion of maintenance or repair works as required by this Agreement or as otherwise directed by the County Superintendent, then any arbitration hearing shall not be scheduled or be commenced until after the repair or 3 J maintenance services are completed to the satisfaction of the County Superintendent. 13.0 Notice i 13.1 Any notice required pursuant to this Agreement shall be delivered to the Chief Administrative Officer of the respective parties hereto and at the addresses set forth below: 12; For the County: Address for service/mailing address: 450 Sunset Drive St. Thomas, Ontario, N5R 5V1 Facsimile Transmission: 519-633-7661 For the Municipality: Address for service/mailing address: 22413 Hoskins Line, P.O. Box 490, Rodney, Ontario NOL 2C0 Facsimile Transmission: 519-785-0644 13.2 Any written notice between the parties hereto, which specifically excludes any invoice rendered in accordance with section 5.0 hereof, shall be delivered or sent by prepaid registered mail addressed to the parties at their respective addresses listed above, or their respective facsimile numbers as noted above. 13.3 In the event that either party hereto shall change its address within the term of this Agreement, such party shall provide the other party hereto with written notification of such change of address within thirty (30) days of the effective date of such change, upon which date of notification the said new address shall be considered the address for service of any notice hereto pursuant to Section 14.1 above. 13.4 Notice shall be deemed to have been received on the date on which notice was delivered to the address as designated or, in the case of mailing, on the fifth day after the date of mailing or, in the case of facsimile, the day after the facsimile has been sent. 14.0 Waiver 14.1 Any provision of this Agreement may be waived in whole or in part by a party without prejudice any other right of that party as arising from the breach of any other provision hereof. A waiver shall be binding upon the waiving party only if it is in writing. The waiver by a party of any breach of any provision hereof shall not be taken or held to be a waiver of any further breach of the same provision. 15.0 Severability 15.1 All paragraphs, terms and conditions of this Agreement are severable and the invalidity, illegality or unenforceability of any such paragraph, term or condition shall be deemed not to affect the validity, legality, or enforceability of the remaining paragraphs, terms and conditions. 16.0 Complete Agreement 16.1 This Agreement includes the Schedules set out as Schedule "A" to "G" inclusive, and constitutes the entire agreement between the parties and supersedes all prior agreements, negotiations and discussions, whether oral or written, with respect to the subject matter of road maintenance for those roads as set out in this Agreement. ) 17.0 Enurement 17.1 This Agreement shall enure to the benefit of and be binding upon the y parties hereto and their respective successors and permitted assigns. The parties hereto agree for themselves and on behalf of the foregoing persons to undertake such further acts and execute such further documents as may be necessary or expedient in order to carry out the a purpose and intent of this Agreement. r r i IN WITNESS WHEREOF the parties hereto have caused the Agreement to be executed by their respective officers which are duly authorized as of the date first written above. SIGNED, SEALED & DELIVERED )CORPORATION OF THE )COUNTY OF ELGIN in the presence of ) )Per: Name: Cameron McWilliam, } Warden ) )Per: } Name: Mark McDonald, Chief Administrative Officer } } )CORPORATION OF THE )MUNICIPALITY OF WEST ELGIN )Per: Name: Bernie Wiehle, } Mayor 'r ) )Per: Name: Norma Bryant, } Clerk 9 9 d SCHEDULE "A" DESCRIPTION OF MUNICIPALITY OF WEST ELGIN ROAD SECTIONS-PAGE 1 Road Section Road Name FROM TO Length MMS Class Urban or No. No. Rural [km] Section 2 - 10 Pioneer Line Road 103 EPL West Lorne start of curb 6.377 3 R 20 West Lorne start of curb Road 76 0.678 3 U 30 Road 76 Wood Street 0.489 3 U 40 Wood Street Old CSX RR 0.659 3 U 50 Old CSX RR Road 5 WPL 2.539 3 R 3 10 Talbot Line Chat/Kent Line New Glas ow 6.085 3 R 14 New Glasgow west limits Road 103 0.164 3 U 20 Road 103 New Glas ow east limits 0.095 3 U h� 24 New Glasgow east limits -Eagle west limits 6.900 3 R 1 26 Eagle west limits Road 76 0.335 3 U 30 Road 76 Eagle east limits 0.270 3 U Eagle east limits Dunborou h Rd 3.395 3 R Dunborough 5 50 Road Aberdeen Line Road#9 E CL 2.783 4 R 60 Road#9 E CL Elgin/Middlesex 6.034 4 R 6 10 Johnston Line Road#7 EPL Furnival Rd.#103 6.250 4 R 9 10 McDougall Line Road#103 Colley Road WPL 4.277 4 R 14 Colley Road McDougall Line WPL Stalker Line NPL 0.635 4 R 20 Stalker Line Colley Road EPL Road 76 WPL 3.010 4 R i 24 Road 76 WPL Road 5 3.632 4 R i 76 10 Graham Road Road 3 NFL West Larne SPL 4.145 3 R i 15 West Lorne SPL West Lorne NPL 1.900 3 U 20 West Lorne NPL Road 9 SPL 4.769 3 R 30 Road 9 SPL Sim son Br.CL 5.212 3 R 103 10 Furnival Road Lake Erie Road 3 NPL 2.007 4 R 20 Road 3 NPL Road 2 CL 5.497 3 R 30 Road 2 CL CSX Spur Line 1.059 3 U 40 CSX Spur Line Road 104 CL 0.334 3 U 50 Road 4 CL Rodney NPL 0.683 3 U 60 Rodney NPL ._L!wy 401 SPL 2.025 3 R 70 Hwy 401 SPL HwV 401 NPL 0.710 3 R 80 Hwy40lNPL Road 6 CL 4.319 3 R 90 Road 6 CL El in-Middlesex 5.228 3 R SCHEDULE "A"—Page 2 NO Road Section FROM TO Length Class Urban c No. No. (per Rural km MMS Sectioi McPherson 104 10 Road CN-CP N Track McMillan Line SPL 0.370 4 R 12 McMillan Line McPherson Road E Blacks Road WPL 2.565 4 R 14 Blacks Road McMillan Lino SPL Queens Line NPL 0.252 4 R a 16 Queens Line Blacks Road EPL Rodne west limits 3.125 4 R 20 Rodne west limits Road#103 WPLS 0.526 3 U DESCRIPTION OF WEST ELGIN CULVERTS Culvert Name Number Located on Road# Road Dame Morden Reference Only] 104023 104 Queens Line McGill 005024 5 Dunborou h Road Furnival Road 003030 3 Talbot Line MacPherson 009052 Ford 9 Stalker Line 403069 3 Talbof Line ` Blacks 003470 3 Talbot Line New Glasgow 003071 3 Talbot Line Mistelle 403072 3 Talbot Line Dunborou h 1 003073 1 3 Talbot Line DESCRIPTION OF WEST ELGIN BRIDGES Bridge Name Number Located on Road# Road Name Wardsville (Reference OnI 003002 3 Talbot Line Yj Walkers 005003 5 Dunborou h Line Flemin Creek 099007 McPherson Road McPherson Road Flemin Creek North 003008 3 " Flemin Creek South 003009 Talbot Line 3 Talbot Line Crinan 07fi021 76 Graham Road Pa `G v4 1 _ 2 1 F L E Y I N~ 0 LINE --�—�€• -- L � _ �.��� it{ `��. � "� p1��!%� �� '` 0 I B e L I N E 0 0 H N 5 T 0 NI!p_ j r - tiJ Im AI s 't31 1 ' l O I 0 L_I M E �m iii1 t L E A N N �'7-H E--^ i �Y; P Y y li v II� _C_ILI•ILA I!w L_LN_E Al 0 II HE -- - Yo oauoALL LIKE IIII{INIIIIII V 9 '� Ipjl s ARGYLE C LINE - j I � S_.JJl_S_L_I_N_ F 0 LINE j � �• / b I N F l N I E a L I N E Y 0 U E E N 3 L I N E v LINE c I I PIONEER LIRE• :akr H IJAR31,1 INE I .4 •a' F� I C KTNDYSON 11NE I CLAY LlxElly -'l N •- ry - R ap �p p� T A L 0 0 T L I N E ` -P — GRAY LINF West Elgin-CULVERTS . West EI in-BRIDGES A NAME CODE NAME CODE 1 Mold 301023 1 WardmGe 003902 2 McGNI 005074 2 Walkers 005003 3 Fvmival Rw3 L0303o 3 Fleming Creek 099007 5 h— 009057 4 Fleming Creek NOTth 103008 003054 6 003070 5 Fleming Creek South 103009 2 Hew Glesyax 003071 6 Crkw 076021 B Mutelle 003077 9 DMmI)g0 6 003073 ROAD SCHEDULE B MAINTENANCE COUNTY ROADS AGREEMENT LEGEND; RU MVAYS 0V OOMY ROA DS hWNTAIHE00T THE TOIYlI A WITH THE AYLMER CUUNTY ROADS MA A01EU WDTNER rf!< LoW riERROAGS THE � ® MLICTLIRES>11).MNMAPAE05Y3 E 1.4VNfCIPN3TY qF Vi EIr ELGlN MUNICIPALITY A Slam A�EDeyT F OF WEST ��TA��O UPDATED: MARCH 2010 OTHER ELGIN /AI—/AU FILE'3:%Enginee ing\ROAI)S�raaintenance 11 aintenaace 1 Schedule `C' ) ) Ste.of Services for Elgin Road System, (including Minimum Maintenance Standards } © This Scope of Services describe maintenance activities required to be completed z by the municipality and in which are included in the base annual lump sum compensation. No additional funds will be provided to the municipalities for the execution of the works described herein. ® This Scope of Services describes maintenance activity requirements above and beyond and in addition to the requirements of the Minimum Maintenance y Standards for Municipal Highways (Ontario Regulation 239102). SOS101 —Asphalt Pavement Surfaces y y • The original design width, minus 0.1 meters shall be maintained. • The total linear quantity of work shall be limited to 50 meters per kilometer. SOS 102 —Surface Treated Surfaces } • The original design width, minus 0.2 meters shall be maintained. • The total linear quantity of work shall be limited to 50 meters per kilometer. SOS201 — Gravel Shoulders • The original design width, minus 0.3 meters shall be maintained. • Where partially or fully paved shoulders exist, the shoulder width shall be measured from the edge of the driving lane (white line). • Shoulders shall be graded a minimum of 2 times per year and as required. • Isolated or spot shoulder graveling (supply and install Granular 'A' material to a maximum of 10 tonnes and not exceeding 20m in length per location), shall be completed as required to eliminate edge of pavement drop-offs, standing water or depressions and may require berm removal to promote positive sheet flow. SOS301 — Hard Surface Cleaning • Roadway sweeping shall be completed 2 times per year in urban areas. • Roadway sweeping in rural areas shall be completed as required. SOS302 -- Vegetation Control © Cutting of vegetation shall be completed 2 times annually, in the spring and in the fall. The width of cutting shall be a minimum of 3.6m from the edge of shoulder in the spring, and a minimum width of 1.8m in the fall. 0 Vegetation shall be cut around guide rail posts and a minimum width of 1.8m behind guide rail where practicable. 0 Vegetation shall be cut across all road property at intersections to achieve a clear sight distance of at least 200m in all directions from intersections. The vegetation shall not be greater than 0.3m in height, SOS303 — Brush Control a Cutting of brush shall be completed annually and removed underneath and within 3 meters of culverts, bridges and safety systems (guard rail). Brush and vegetation that obscures any road sign shall be removed. SOS304— Tree Maintenance Dead trees on road property shall be removed within one year of being identified. • Limbs that are broken and/or are posing a potential hazard to public safety shall be removed as soon as they are identified. • When trees are removed, stumps shall be ground down to be level with surrounding terrain in rural areas. In manicured lawn areas, ground stumps shall also be restored with topsoil and seed to match surrounding terrain. SOS305 — Herbicides Herbicide use to control unwanted vegetation shall conform to the County of Elgin's "No Spray Policy". SOS306 — Debris Control s All material deposited on the traveled portion of the road or shoulder, either intentionally or unintentionally shall be removed upon becoming aware. Examples include, but are not limited to: mud, rocks, dead animals, trash, etc. SOS401 — Ditch Maintenance Ditches shall be maintained for positive water flow and to eliminate standing ` water. Ditching work to create positive water flow shall be limited to 50m in length at each identified area. SOS402 — Culvert, Outlets and Subdrains • Culverts (entrance or road crossing) shall be cleaned using water jets (flushing) or other effective means where water flow has been restricted by material, debris, etc. d SOS403 — Storm Sewers, Curb and Gutters, Catchbasins, etc. o Storm drainage systems shall be cleaned when they have been identified to be restricting flow (i.e. gutter outletslswales). This may require video investigations, flushing, removing of obstructions (i.e. roots), etc. ® Catchbasins shall be cleaned at least once every 2 years or more if debris has filled their sumps. o Repairs involving grate replacement or riser repairs and patching around catch basins shall be carried out under maintenance operations. All other defects shall be reported to the County of Elgin. SOS404—Structure Cleaning Shall be completed annually. Noted deficiencies shall be reported to the County in writing. Structure cleaning shall follow the guidelines of the Ontario Good Roads Association's Bridge and Culvert Management Course. SOS407— Erosion Control at Structures Municipalities shall be responsible for the costs of supplying and installing up to 10 tonnes of quarry stone or similar repair material per location. a SOS501 — Road Markings Shall be completed as per the Ontario Traffic Manual — Book 11. • All road markings shall be painted annually, including but not limited to: centerline markings, edge of lane markings, stop blocks, turn arrows, etc. • White, edge of lane marking locations to be painted annually are shown on Attachment#1 of this schedule. Generally, these locations are at road crests, sags, curves, narrow structures, Class 1 roads and roads with partially or fully paved shoulders. Most county road intersections also have diverging lanes, turning tapers and radii that also require annual painting, and are not specifically depicted on these maps and OTM Book 11 shall be followed. D o The municipality shall coordinate their painting schedule to defer marking road sections that the County is resurfacing under their capital program. Municipalities will be made aware of planned resurfacing at the beginning of each year. If a municipality marks a roadway planned for resurfacing by the County D that year, the municipality will be responsible for re-marking that road at their cost. SOS502 — Road Signs a 7 • Municipalities are responsible to maintain all existing Regulatory, Warning and Information road signs as per the Ontario Traffic Manual. ® Municipalities are responsible for all costs to supply signs and materials to re- D install damaged or stolen signs and to maintain battery operated beacons. o Elgin County "green" roadway directional/information signs and Elgin County Tourism signs will be supplied by the County. Labour and material costs required to re-install "green" roadway directional/information signs will be 7 included within the base maintenance allocation. Labour and material costs required to re-install Elgin County Tourism signs shall be invoiced to the County. a o Signage to warn motorists of areas identified to have high incidents of deer vs, vehicle collisions will be installed with operating beacons on October 1 st and remain in place until January 13t. All other times the beacons shall be removed and alternative approved signage will be installed. © The municipality is fully responsible for Hamlet Identification signs. o All signs shall be installed on wooden 4"x4" posts, with the exception of 90cm x 90cm signs (or greater), that shall be installed on 6"x6" wooden posts with a 2"x4" cross bracing. o Municipalities shall perform maintenance (i,e. weed trimming) around Elgin County "Gateway" signs. SOS503 — Guide Rail and Traffic Barrier Systems • Municipalities are required to maintain all existing systems (i.e. cable, steel beam D guide rail, end treatments, etc.) to the Ontario Provincial Standard Specifications. The municipality is responsible for the first $10,000 spent annually to complete repairs and maintenance on all existing systems. Complete documentation shall be provided to the County once this limit has been reached. • When damage has occurred from a motor vehicle collision, the municipality shall notify the County. • Damage occurring as a result of municipal operations shall not form part of the annual $10,000 deductible. SOSSO4-- Flashing Beacon, Traffic Signals, Pedestrian Crossings a ' Municipalities shall, as part of their regular road patrols, report any concerns with these systems to the County and the County's Electrical Services Contractor upon becoming aware of the defect. 7 SOS601 —Winter Maintenance • Municipalities shall follow the Canadian Code of Practice for the Environmental Management of Road Salts and the County of Elgin's Road Salt Management 7 Plan. SOS701 — Emergency Road Closures and Emergency Detour Routes • The municipality shall cooperate and participate with all emergency road closures and emergency detour routes that occur. • All costs to facilitate and supervise the event shall be borne by the municipality and are included in the base annual allocation for maintenance services. a SOS702 — Unapproved Signage y • The municipality shall remove any and all signage that becomes a safety concern due to sight line or drainage obstruction or is found to be in an unsafe condition y or position that has the potential to threaten pedestrian or motorist safety. • Any unapproved signage attached to County infrastructure shall be removed immediately. i i t "Schedule C -Appendix 1" Municipal Act,2001 Loi de 2001 sur des municipalifes ONTARIO REGULATION 239/02 MINIMUM MAINTENANCE STANDARDS FOR MUNICIPAL HIGHWAYS Consolidation Period:From January 25,2013 to the e-Lativs cunTencv date. Last amendment: O.Reg.47/13, This Regulation is made hi English Dilly. Definitions 1. (1) In this Regulation, a "cm"means centimetres; "day"means a 24-hour period; a "ice"means all kinds of ice,however formed; "motor vehicle" has the same meaning as in subsection 1 (1) of the Highway Traft Act, except that it does not include a motor assisted bicycle; a "non-paved surface"means a surface that is not a paved surface; 7 "Ontario Traffic Manual"means the Ontario Traffic Manual published by the Ministry of Transportation, as amended from time to time; "Paved surface"means a surface with a wearing layer or layers of asphalt,concrete or asphalt emulsion; "roadway"has the same meaning as in subsection 1(1)of the Highway 7)•aJJ1cAct; "shoulder"means the portion of a highway that provides lateral support to the roadway and that may acconmrodate stopped motor vehicles and emergency use; "snow accumulation"means the natural accumulation of any of the following that, alone or together, covers more than half a lane width of a roadway: 1. Newly-fallen snow. 2. Wind-blown snow. 7 3. SIush; "substantial probability"means a significant likelihood considerably in excess of 51 per cent; "surface"means the top of a roadway or shoulder; "weather"means air temperature,wind and precipitation.O.Reg,239/02,s, 1 (1);0,Reg.23/10,s. l (1);O.Reg.47/13,s. 1. (2) For the purposes of this Regulation, every highway or part of a highway under the jurisdiction of a municipality in Ontario is classified in the Table to this section as a Class 1, Class 2, Class 3, Class 4,Class 5 or Class b highway,based on the speed limit applicable to it and the average annual daily traffic on it. O. Reg.239/02, s. 1 (2), 1 (3) For the purposes of subsection(2)and the Table to this section,the average annual daily traffic on a highway or part of a highway under municipal jurisdiction shall be determined, A (a) by counting and averaging the daily two-way traffic on the highway or part of the highway;or (b) by estimating the average daily two-way traffic on the highway or part of the highway. O.Reg. 239/02, s. 1 (3); O,Reg,23/10,s. 1(2), (4) For the purposes of this Regulation, a municipality is deemed to be aware of a fact if, in the absence of actual knowledge of tho fact,circumstances are such that the municipality ought reasonably to be aware of the fact. O.Reg.23/10, s, 1 (3). TABLE CLASSIFICATION OF HIGHWAYS Avera e Annual Dail Traffic Posted or Statutory Seed Limit kilometres per hour I Iwo number of motor vehicles 91 - 100 81 -90 71 -80 61 -70 51 -60 41-50 1-40 15,000 or more I 1 1 1 2 2 2 2 12,000-14,999 1 1 1 2 2 3 3 10,000-11,999 1 1 2 2 3 3 3 8,000-9,999 1 1 2 3 3 3 3 6,000-7,999 1 1 21 2 3 3 3 3 5,000-5,999 11 21 2 3 3 3 3 4,000-4,999 1 1 21 3 3 1 3 3 4 3,000-3,999 1 21 3 3 3 1 4 4 2,000-2,999 1 21 31 31 4 4 4 1,000-1,999 I 3 1 3 3 41 41 S 500-999 1 1 31 4 4 4 4 5 200-499 1 31 4 4 5 5 5 50-199 I 31 4 5 5 511 5 0-49 1 1 3 6 6 61 61 6 O.Reg.613106,s. 1. Application 2. (1) This Regulation sets out the minimum standards of repair for highways under municipal jurisdiction for the purpose of clause 44(3)(c)of the Act. O.Reg.288103,s. 1. (2) REVOKED; O.Reg.23/10,s.2. (3) This Regulation does not apply to Class 6 highways. O.Reg.239/02,s.2(3). MINIMUM STANDARDS Pah'olling " 3, (1) The minimum standard for the fiequency of patrolling of highways to check for conditions described in this Regulation is set out in the Table to this section. 0.Reg.23/10,s.3(1). (2) If it is determined by the municipality that the weather monitoring referred to in section 3.1 indicates that there is a substantial probability of snow accumulation on roadways, ice formation on roadways or icy roadways, the minimum standard for patrolling highways is, in addition to that set out in subsection (1), to patrol highways that the municipality selects as representative of its highways, at intervals deemed necessary by the municipality, to check for such conditions, O.Reg.47/13,s.2. (3) Patrolling a highway consists of observing the highway, either by driving on or by electronically monitoring the highway, and may be performed by persons responsible for patrolling highways or by persons responsible for or performing highway maintenance activities. O.Reg.23110,s.3 (1). (4) This section does not apply in respect of the conditions described in section 10, subsections 11 (0.1) and 12 (1)and section 16.1. O. Reg.23/10,s.3 (1). TABLE PA'T'ROLLING FREQUENCY Class of Hfiehway I Patrolling Frequency 1) 1 3 times ever 7 days 01 2 2 times ever 7 days 3 once ever 7 days 4 once ever 14 days } 5 onee ever 30 da s O.Reg.239/02,s,3,Table;O.Reg.23710,s.3 (2). Weather monitoring J 3.1 (1) From October 1 to April 30,the minimum standard is to monitor the weather,both current and forecast to occur i.n the next 24 hours,once every shift or tIuee times per calendar day,whichever is more frequent,at intervals determined by the municipality.O.Reg.47/13,s.3. i (2) From May 1 to September 30,the minimum standard is to monitor the weather, both current and forecast to occur in the next 24 hours,once per calendar day. 0.Reg.47113,s.3. Snow accomalatioa 4. (I) The minimum standard for addressing snow accumulation is, 2 a � I J (a) after becoming aware of the fact that the snow accumulation on a roadway is greater than the depth set out in the Table to this section,to deploy resources as soon as practicable to address the snow accumulation;and (b) after the snow accumulation has ended,to address the snow accumulation so as to reduce the snow to a depth less than or equal to the depth set out in the Table within the time set out in the Table, (i) to provide a minimum lane width of the lesser of three metres for each lane or the actual lane width, or (ii) on a Class 4 or Class 5 highway with two lanes, to provide a total width of at least five metres. O,Reg, 47/13, s.4. (2) If the depth of snow accumulation an a roadway is less than or equal to the depth set out in the Table to this section, the roadway is deemed to be in a state of repair with respect to snow accumulation. O.Reg.47/13,s.4. (3) For the purposes of this section,the depth of snow accumulation on a roadway may be determined in accordance with subsection (4) by a municipal employee, agent or contractor, whose duties or responsibilities include one or more of the following: 1. Patrolling highways. 2. Performing highway maintenance activities. 3. Supervising staff who perform activities described in paragraph I or 2.O.Reg.47/13,s.4. (4) The depth of snow accumulation on a roadway may be determined by, (a) performing an actual measurement; (b) monitoring the weather;or (c) performing a visual estimate. O. Reg.47/13,s.4. (5) For the purposes of this section,addressing snow accumulation on a roadway includes,but is not limited to, (a) plowing the roadway; (b) salting the roadway; (c) applying abrasive materials to the roadway;or (d) any combination of the methods described in clauses(a),(b)and(c).O.Reg. 47/13,s.4. (6) This section does not apply to that portion of the roadway designated for parking.O.Reg.47/13,s.4. TABLE SNOW ACCUMULATION Class of Highway Depth Time 1 2.5 cm 4 hours 2 5 cm 6 hours 3 8 em 12 hours 4 8 cm 16 hours 5 110 cm 124 hours O. Reg.47/13,s.4. lee formation on roadways And icy roadways '1 5. (1) The minimum standard for the prevention of ice formation on roadways is doing the following in the 24-hour period preceding an alleged formation of ice on a roadway: 1. Monitor the weather in accordance with section 3.1. 2. Patrol in accordance with section 3. 3. If the municipality determines,as a result of its activities under paragraph 1 or 2,that there is a substantial probability of ice forming on a roadway, treat the roadway to prevent ice formation within the time set out in the Table to this section, starting from the time that the municipality determines is the appropriate time to deploy resources for that purpose.O.Reg.47/13,s.5. (2) If the municipality meets the minimum standard set out in subsection(1) and, despite such compliance,ice forms on a roadway,the roadway is deemed to be in a state of repair until the earlier of, (a) the time that the municipality becomes aware of the fact that the roadway is icy;or J (b) the applicable time set out in the Table to this section for treating the roadway to prevent ice formation expires. 9 O.Reg.47113,s. 5. "� 3 (3) The minimum standard for treating icy roadways after the municipality becomes aware of the fact that a roadway is icy is to treat the icy roadway withvt the time set out in the Table to this section,and an icy roadway is deemed to be in a state of repair until the applicable time set out in the Table for treating the icy roadway expires, 0.Reg.47113,s. 5. (4) For the putposes of this section, treating a roadway means applying material to the roadway, including but not limited to,salt,sand or any combination of salt and sand, O. Reg.47/13,s. 5. TABLE ICE FORMATION PREVENTION AND ICY ROADWAYS Class of Highway Time 1 3 hours 12 4 hours 3 8 hours 4 12 hours 5 16 hours O,Reg.47/13,s. 5. . Potholes 6. (I) If a pothole exceeds both the surface area and depth set out in Table 1,2 or 3 to this section,as the case may be,the minimum standard is to repair the pothole within the time set out in Table 1,2 or 3, as appropriate, after becoming aware of the fact. O.Reg.239/02,s.6(1). (2) A pothole is deemed to be in a state of repair if its surface area or depth is less than or equal to that set out in Table 1,2 or 3, as appropriate. 0.Reg.239/02,s. 6(2);0.Reg.47113,s.6. TABLE I POTHOLES ON PAVED SURFACE OF ROADWAY Class of Sauface Area Depth Time Hi hwa 1 1600 cma 18 cm 14 days 2 800 cma [8c 4 days 3 1000 cm? 8 cm 7 days El 4 1000 Me 18 cm 14 da 5 1000 cm' 8 cm 130 da s 0.Reg,239/02,s. 6,Table 1. TABLE 2 POTHOLES ON NON-PAVED SURFACE OF ROADWAY ff 115-15 urface Area Depth Time 00 cm2 8 cm 7 da s 00 cm' 10 c00 cm' 12 cm 30 da s 0.Reg.239102,s. 6,Table 2. TABLE3 POTHOLES ON PAVED OR NON-PAVED SURFACE OF SHOULDER Class of Surface Area Depth Time - Hi hwa 1 1500 cm' 8 cm 7 days 2 1500 cm? 8 cm 7 da s 3 1500 cma 8 cm 14 da s 4 1500 cma 10 cm 30 da s 5 1500 cm2 12 cm 64 da s 0.Reg.239/02,s. 6,Table 3. Shoulder drop-offs 7. (1) If a shoulder drop-off is deeper,for a continuous distance of 20 metres or more, than the depth set out in the'fable to this section,the minimum standard is to repair the shoulder drop-off within the time set out in the Table after becoming aware of the fact. 0.Reg.239/02,s.7(1). 4 (2) A shoulder drop-off is deemed to be in a state of repair if its depth is less than of equal to that set out in the 'fable, O.Reg.239/02, s.7(2);O. Reg.47/13,s. 7, (3) In this section, "shoulder drop-off"means the vertical differential, where the paved surface of the roadway is higher than the surface of the shoulder, between the paved surface of the roadway and the paved or non-paved surface of the shoulder. O. Reg. 239/02, s, 7(3). TABLE SHOULDER DROP-OFFS Class of Highway Depth rime 1 18 cm Oda s 2 8 cm 4 days 3 8 cm 7 da s 4 8 cm 14 da s 5 8 cm 30 days O.Reg.239102,s.7,Table. Cracks 8. (1) If a crack on the paved surface of a roadway is greater,for a continuous distance of three metres or more,than both the width and depth set out in the Table to this section,the minimum standard is to repair the crack within the time set out in the Table after becoming aware of the fact. O.Reg.239/02,s. 8(1). (2) A crack is deemed to be in a state of repair if its width or depth is less than or equal to that set out in the Table. O.Reg.239102,s. 8(2);O.Reg.47/13,s. 8. TABLE CRACKS Class of Width Depth Time Highway 1 15 cm 5cm 30 da s 5 cm 5 cm 30 da s 3 5 cm 5 cm 60 d 2 a s r4 5 cm 5 cm 180 days 5 5cm 5cm 180da s O.Reg.239102,s. 8,Table. Debris 9. (1) If there is debris on a roadway,the minimum standard is to deploy resources, as soon as practicable after becoming aware of the fact,to remove the debris. O.Reg.239/02, s. 9(1). (2) In this section, "debris"means any material(except snow,slush or ice)or object on a roadway, 7 (a) that is not an integral part of the roadway or has not been intentionally placed on the roadway by a municipality,and (b) that is reasonably likely to cause damage to a motor vehicle or to injure a person in a motor vehicle, O.Reg. 239/02, s.9(2);O.Reg.47/13,s. 9. } Luminaires } 10. (0,1) The minimum standard for the frequency of inspecting all luminaires to check to see that they are functioning is } once per calendar year, with each inspection taking place not more than 16 months from the previous inspection, O,Reg. - 23/10,s.b;O.Reg,47/13,s. 10(1). (1) For conventional illumination,if three or more consecutive luminaires on a highway are not functioning,the minimum standard is to repair the luminaires within the time set out in'the Table to this section after becoming aware of the fact. O.Reg.239/02,s. I0(1). (2) For conventional illumination and high mast illumination,if 30 per cent or more of the luminaires on any kilometre of highway are not functioning, the minimum standard is to repair the luminaires within the time set out in the Table to this section after becoming aware of the fact. O.Reg.239102,s. 10(2). (3) Despite subsection(2),for high mast illumination,if all of the lumirnau•es on consecutive poles are not functioning,the minimum standard is to deploy resources as soon as practicable after becoming aware of the fact to repair the luminaires. i O.Reg.239/02,s. 10(3). 5 (4) Despite subsections(1), (2)and(3),for conventional illumination and high mast illumination,if more than 50 per cent of the luminaires on any kilometre of a Class 1 highway with a speed limit of 90 kilometres per hour or more are not functioning,the minimum standard is to deploy resources as soon as practicable after becoming aware of the fact to repair the luminaires. O. Reg.239/02, s. 10(4). (5) Luminaires are deemed to be in a state of repair, (a) for the purpose of subsection(1), if the number of non-functioning consecutive lumnaires does not exceed two; (b) for the purpose of subsection(2),if more than 70 per cent of luminaires on any kilometre of highway are functioning; (c) for the purpose of subsection(3),if one or more of the luminaires on consecutive poles are functioning; (d) for the purpose of subsection(4), if more than 50 percent of luminaires on any kilometre of highway are functioning. O.Reg.239/02,s. 10(5);O.Reg.47/13,s. 10(2). (6) Subsections(1),(2)and(3)only apply to, (a) Class 1 and Class 2 highways; and (b) Class 3, Class 4 and Class 5 highways with a posted speed of 80 kilometres per hour or more. O.Reg. 239/02, s. 10(6). (7) In this section, "conventional illumination" means Iighting, other than high mast illumination, where there are one or more luminaires per Pole; "high mast illumination"means lighting where there are three or more luminaires per pole and the height of the pole exceeds 20 metres; "Iuminaire"means a complete lighting unit consisting of, (a) a lamp,and (b) parts designed to distribute the light, to position or protect the lamp and to connect the lamp to the power supply. O.Reg.239/02,s. 10(7). TABLE LUMINAIRES ) C1ass-ofHiihway Time 1 7 days 2 7 days j 3 14 days 4 14 days 1 5 14 days 1 O.Reg.239102,s. 10,Table. Signs r 11. (0.1) The minimum standard for the fi-equency of inspecting signs of a type listed in subsection(2)to check to see that they meet the retro-reflectivity requirements of the Ontario Traffic Manual is once per calendar year, with each inspection taking place not more than 16 months from the previous inspection.O.Reg.23/10,s. 7(1);O.Reg.47/13,s. I 1 (1). r (0.2) A sign that has been inspected in accordance with subsection(0.1)is deemed to be in a state of repair with respect to the retro-reflectivity requirements of the Ontario Traffic Manual until the next inspection in accordance with that subsection, provided that the municipality does not acquire actual knowledge that the sign has ceased to meet these requirements.O.Reg. + 47/13,s. 11 (2). ' (1) If any sign of a type listed in subsection (2) is illegible, improperly oriented, obscured or missing, the minimum standard is to deploy resources as soon as practicable after becoming aware of the fact to repair or replace the sign. O.Reg. 239/02,s. 11 (1);O.Reg.23/10,s.7(2). (2) This section applies to the following types of signs; 1. Checkerboard, 2. Curve sign with advisory speed tab. 3. Do not enter. 3.1 Load Restricted Bridge. 3.2 Low Bridge. 6 3.3 Low Bridge Ahead. 4. One Way. 5. School Zone Speed Limit. 6. Stop. 7. Stop,Ahead. 8. Stop Ahead,New. 9. Traffic Signal Ahead,New, 10. Two-Way Traffic Ahead. 11. Wrong Way. 12. Yield. 13. Yield Ahead, 14. Yield Ahead,Now.O.Reg.239/02,s. 11 (2);O.Reg.23/10,s. 7(3). Regulatory or warning signs 12. (1) The minimum standard for the frequency of inspecting regulatory signs or warning signs to check to see that they meet the retro-reflectivity requirements of the Ontario Traffic Manual is once per calendar year,with each inspection taking placo not more than 16 months from the previous inspection.O.Reg.23/10,S. 8;O.Reg.47113,s. 12(1). (1.1) A regulatory sign or warning sign that has been inspected in accordance with subsection(1)is deemed to be in a state of repair with respect to the retro-reflectivity requirements of the Ontario Traffic Manual until the next inspection in accordance with that subsection,provided that the municipality does not acquire actual knowledge that the sign has ceased to meet these requirements,O.Reg.47/13,s. 12(2). (2) If a regulatory sign or warning sign is illegible,improperly oriented, obscured or missing,the minimum standard is to repair or replace the sign within the time set out in the Table to this section after becoming aware of the fact. O.Reg.23/10, s. 8. (3) In this section, "regulatory sign" and "warning sign" have the same meanings as in the Ontario Traffic Manual, except that they do not include a sign Iisted in subsection 11 (2)of this Regulation. O.Reg.23/10,S. 8. 1 TABLE r REGULATORY AND WARNING SIGNS Class of Ili hrva Time 1 7 da s 2 l4 days r 3 21das 4 30 days 5 30 . s i O. Reg.239/02,s. 12,Table. Traffic control signal systems 13. (1) If a traffic control signal system is defective in any way described in subsection (2), the minimum standard is to deploy resources as soon as practicable after becoming aware of the defect to repair the defect or replace the defective component ofthe traffic control signal system. O.Reg.239102,s. 13(1). (2) This section applies if a traffic control signal system is defective in any of the following ways; 1. One or more displays show conflicting signal indications. 2. The angle of a traffic control signal or pedestrian control indication has been changed in such a way that the traffic or pedestrian facing it does not have clear visibility of the information conveyed or that it conveys confusing information to traffic or pedestrians facing other directions. 3. A phase required to allow a pedestrian or vehicle to safely gavel through an intersection fails to occur. 4. There are phase or cycle tuning errors interfering with the ability of a pedestrian or vehicle to safely travel through an intersection. 5. There is a power failure in the traffic control signal system. 6. The traffic control signal system cabinet has been displaced fa-om its proper position. 7 I 7. There is a failure of any of the traffic control signal support structures. S. A signal lamp or a pedestrian control indication is not functioning. 9. Signals are flashing when flashing mode is not a part of the normal signal operation. 0. Reg. 239/02, s. 13 (2). (3) Despite subsection (1) and paragraph 8 of subsection(2), if the posted speed of all approaches to the intersection or location of the non-functioning signal lamp or pedestrian control indication is Iess than 80 kilometres per hour and the signal that is not functioning is a green or a pedestrian "walk" signal, the minimum standard is to repair or replace the defective component by the end of the next business day. O.Reg.239102,s• 13(3). (4) In this section and section 14, "cycle"means a complete sequence of traffic control indications at a location; "display"means the illuminated and non-illuminated signals facing the traffic; "Indication"has the same meaning as in the Highweay Traffic Act, "phase" means a part of a cycle fi•om the tuna where one or more traffic directions receive a green indication to the time where one or more different traffic directions receive a green indication; "power failure"means a reduction in power or a loss in power preventing the traffic control signal system fi•om operating as intended; "traffic control signal"has the same meaning as in the Higl mo)D-affic Pict; "traffic control signal system"has the same meaning as in the Highway TraffeAct. 0,Reg,239/02,s, 13 (4). Traffic control signal system sub-systems 14. (1) The minimum standard is to inspect,test and maintain the following traffic control signal system sub-systems once per calendar year,with each inspection taking place not more than 16 months fi-om the previous inspection: � 1. The display sub-system, consisting of traffic signal and pedestrian crossing heads physical support structures and support cables. 2. The traffic control sub-system, including the traffic control signal cabinet and internal devices such as timer,detection devices and associated hardware,but excluding conflict monitors. 3. The external detection sub-system, consisting of detection sensors for all vehicles, including emergency and railway vehicles and pedestrian push-buttons. 0. Reg.239102,s. 14(1);0.Reg.47/13,s. 13(1). (1,1) A traffic control signal system sub-system that has been inspected, tested and maintained in accordance with subsection (1) is deemed to he in a state of repair until the next inspection in accordance with that subsection,provided that the municipality does not acquire actual knowledge that the traffic control signal system sub-system has ceased to be in a state of repair, 0.Reg.47/13,s. 13(2). (2) The minimum standard is to inspect,test and maintain conflict monitors every five to seven months and at least twice per calendar year, 0.Reg.239102,s. 14(2);0.Reg.47/13,s. I3(3). (2.1) A conflict monitor that has been inspected,tested and maintained hi accordance with subsection(2)is deemed to be in a state of repair until the next inspection in accordance with that subsection, provided that the municipality does not acquire actual knowledge that the conflict monitor has ceased to be in a state of repair.O.Reg.47/13,s. 13 (4). (3) In this section, "conflict monitor" means a device that continually checks for conflicting signal indications and responds to a conflict by emitting a signal. 0.Reg.239102,s, 14(3). Bridge deck sPalls ► 15. (1) If a bridge deck spali exceeds both the surface area and depth set out in the Table to this section, the minimum standard is to repair-the bridge deck spall within the time set out in the Table after becoming aware of the fact, 0.Reg, i 239/02,s.,15(1). _ (2) A bridge deck spall is deemed to be in a state of repair if its surface area or depth is less than or equal to that set out in the Table. 0.Reg.239/02,s. 15(2);O.Reg.47/13,s. 14. (3) In this section, "bridge deck spall" means a cavity left by one or more fragments detaching $om the paved surface of the roadway or shoulder of a bridge, 0.Reg.239/02,s. 15(3). f TABLE BRIDGE DECK SPALLS Class of Sm€ace Area De th Time 8 Hi hwa 1 T6,00 emZ 8 cm 4 da s 2 0 cmz 8 cm 3 000 cm' 8 cm 4 000 cm2 8 cm 7 da s 5 000 cm' 18 cm 7 days O. Reg.239/02,s. 15,Table. Roadsvaysurface discontinuities 16. (1) If a surface discontinuity on a roadway, other than a surface discontinuity on a bridge deck, exceeds the height set out in the Table to this section, the minimum standard is to repair the surface discontinuity within the time set out in the Table after becoming aware of the fact. O.Reg.23110,s. 9. (1.1) A surface discontinuity on a roadway, other than a surface discontinuity on a bridge deck,is deemed to be in a state of repair if its height is Iess than or equal to the height set out in the Table to this section.O.Reg.47113,s. 15. (2) If a surface discontinuity on a bridge deck exceeds five centimetres, the minimum standard is to deploy resources as soon as practicable after becoming aware of the fact to repair the surface discontinuity on the bridge deck. O.Reg. 23/10, S. 9, (2.1) A surface discontinuity on a bridge deck is deemed to be in a state of repair if its height is less than or equal to five > centimetres.O.Reg.47/13,s. 15. (3) In this section, "surface discontinuity"means a vertical discontinuity creating a step formation at joints or cracks in the paved surface of the roadway,including bridge deck joints,expansion joints and approach slabs to a bridge. O.Reg.23/10,s. 9. TABLE SURFACE DISCONTINUITIES Class of Highway Height I Time 1 15 cnn 12 days 2 5 cm 12 da s j 3 5 cm 17 days 4 5 cm 21 days 5 5 cm 21 days + O.Reg.239/02,s. 16,Table. Side+ball(surface discononttides 16.1 (1) The nrirumurn standard for the frequency of inspecting sidewalks to check for surface discontinuity is once per ' calendar year,with each inspection taking place not more than 16 months from the previous inspection. O.Reg.23/10,s. 10; O.Reg.47/13,s. 16(1). (1.1) A sidewalk that has been inspected in accordance with subsection(1)is deemed to be in a state of repair with respect to any surface discontinuity until the next inspection in accordance with that subsection,provided that the municipality does not acquire actual knowledge of the presence of a surface discontinuity in excess of two centimetres.O,Reg.47/13,s. I6(2). (2) If a surface discontinuity on a sidewalk exceeds two centimetres, the minhnum standard is to treat the surface ' discontinuity within 14 days after acquiring actual knowledge of the fact. O.Reg,23/10,s. I0;O.Reg.47/13,s. 16(3). (2.I) A surface discontinrdty on a sidewalk is deemed to be in a state of repair if it is less than or equal to two centimetres, O.Reg.47/13,s. 16(4). (3) For the purpose of subsection(2), treating a surface discontinuity on a sidewalk means taking reasonable measures to protect users of the sidewalk from the discontinuity, including making permanent or temporary repairs, alerting users' attention to the discontinuity or preventing access to the area of discontinuity. O.Reg.23/10,s. 10. - (4) In this section, "surface discontinuity" means a vertical discontinuity creating a step formation at joints or cracks in the surface of the sidewalk. O.Reg.23/10, s. 10. REVIEW OF REGULATION Review 17. (1) The Minister of Transportation shall conduct a review of this Regulation and Ontario Regulation 612106 (Minimum Maintenance Standards for Highways in the City of Toronto)made under the City of Toronto Act, 2006 every five years. O.Reg.613106,s,2. 9 (2) Despite subsection (1), the first review after the completion of the review started before the end of 2007 shall be started five years after the day Ontario Regulation 23110 is filed. O.Reg.23110,s. 11, I8. OMITTED(PROVIDES FOR COMING INTO FORCE OF PROVISIONS OF THIS REGULATION). O, Reg,239/02,s. 18, Back to top 10 Schedule ® e Payment Schedule Elp 2013 2013 Payments 2013 Payments Annual Base Payment (15%of the Base Payment for (5%of the Base Payment for each of the 4 months of each of the 8 months of Nov.,[]ec.,Jan.,Feb. March to October) $19,2$9.74 $ 2,894.96 $ 964.99 uncpality of Ba ham $416,835.57 $ 62,525.34 $ 20,841.78 Municipality of Central Elgin $610,104.70 $ 91,515.71 $ 30,505.24 Municlpali of Duttonldunwich $408,139.44 $ 61,220.92 $ 20,406.97 Township of Maiahide $637,220.34 $ 95,583.05 $ 31,861.02 Township of Southwold $465,672.39 $ 69,850.86 $ 23,283.62 Municipality of West Elgin $423,424.73 $ 63,513.71 $ 21,171.24 Total $2,980,696.91 a., a i a r r 1 r i d a a a al f f f F F 0 z F v t L r Ql Q f { 0 { �tj o •� { CY � C •� C cc M o E LL CL 0 d E m O ¢_ a CL C► E Z N ce) V LO CO I- 00 07 T- C t 1 C \ � � � � � % k % % % / ] � � $ � C \ \ � k / � 2 2 � &A 4A EL � o � § § � k � � C Jd c: k k � e § 3 / M . n 0 . 2 . 2 V 2 4- 2 t E r ■ u 2 k ; } � � k k k k � � � � \ / 0 £ - 2 2 J / a \ / } ■ / @ k o = E m \ E 2 ] t - § i \ / \ \ � a J m & k - a o L 2 � � � � � � r ! � / ! J � ( t � § r 2 $ r k 7 < k 7 � � Ln k k � Ln % % ( § § ( � � r ( t � 0 CL 0 � ( � � ( � 2 � § ƒ E C J 3 � ( 2 k ( § § ( � � ( / � ( � ( ( _ ( \ ( G L01 -1. z kf Q = k k a A ( ( ( ( � � � ( m _ � E I 2 0 < x c < ƒ $ k 0 2 < W 7 § 4 2 - k ( ° 0 7 \ ( 4W Ln, 7 M 7 § E § ( L f / t J 4n C W & < � � r ' J � % 2 ' ( 0 ■ $ / � 7 � 0 k \ / 3 ■ % a = % § ? E ■ % CL CU ( w k ) c i 2 w ( � # � a � � ( © { ( ( % k / e r '0 k � � ( ; a 2 ) k ( } m ) _ E $ CL 421 C\ \ .. k 2 § k k to ( < - ( { ( ( � � � - LM k k OL 7 c \ 4i / CL k k , 7 ƒ . k : d . ca 0 2 aj / \ ! ai < % m { 7 2 =(D / d 2 § B 2 E 2 2 ! 0 m � 3 ! § 09 7 [ i . 0) di . § I c $ co ■ / ( fL 3 / ( \ % ( § ) k 10 2 v k f ƒ i 2 I ' 2k oa § / M _ 2 S § ¢ � � % ■ { % t c \ k / } { 2 0 % § k k _ 2 a \ / 0 G % & $ £ \ ai 7 % / gym / � � Lu to / / % ■ C f i \ ƒ { k § ] E / / \ a ' k c J c k J w v } � � . � � � 1 � f � Schedule "G" m Standard Road Maintenance Invoice (an alternate format including the same information is acceptable) Date February 15, 2013 Invoice No. ##-### MUNICIPALITY f� Invoice for County Road Maintenance Activities completed for the month of January 2013 r� Item Description Amount 1 Monthly Road Maintenance Payment(Schedule D) as identified as the Scope of Services in the agreement(Section 4.0) $ 2 Additional Services(as agreed to by the County in writing-Section 5.2) $ -attach all relevant documentation TOTAL.DUE $ r� Documentation included with this tif relevant and as er a reement* (Section 5.1) i) Monthly County Road Report(Schedule F) -summary of work completed in previous month and planned for following month. Road Salt Usage Report summary of usage in previous month Annual Financial Report-due by February 15th -year end financial statement detailing total activities and costs for previous year. *Note: Omitted documentation shall result in a 10%holdback reduction of payment until received(Section 5.3). J J 1 C C� The .V unicipafity o f West ECgin To: Council of the Municipality of West Elgin From: Recreation Superintendent Jeff Slater Date:April 112013 Subject: Recreation Monthly Report Recommendation: That West Elgin Council receives and file. Introduction: Monthly report for the West Elgin Recreation Department, Background: 1. The tenders were opened for the Recreation Center renovations, a report will be forthcoming.A recommendation will be coming forth from the engineers. 2. The ice was removed from the arena during the last week of March,just prior to the Easter weekend. 3. The Summer2013 applications have been received and the interview process has begun. 4. Soccer field preparations are underway; once again we have reminded people to stay off of the fields until May 1. This is an annual request as the fields can get damaged if they get on them too soon. 5. The WESS will be hosting WOSSA Soccer this year and will be using one of or fields during this event. 6. The Recreation Department is constructing a storage shed to be placed in Miller Park, similar to the unit provided to Rodney Soccer for the storage of netting and such. The West Lorne Minor Soccer is requesting a storage unit solely for their use as they feel that other users will and have used and damaged their equipment. We are currently trying to work through this matter. 7. All, both, of the sidewalk plows have been returned to turf maintenance mode, and we are anxiously awaiting the arrival of spring. Respectfully Submitted: Reviewed By: Jeff Slater ` r Scott Gawley C.G.A. Recreation Superintendent Administrator/Treasurer The 91unic p lity ®W f West ECfan TO: COUNCIL OFTHE MUNICIPALITY OF WEST ELGIN FROM: JEFF SLATER PARKS AND RECREATION SUPERINTENDENT DATE: APRIL 112013 SUBJECT: REQUEST TO REDUCE RENTAL FEE AT THE WEST ELGIN POOL RECOMENDATION; That on a trial basis for the pool season of 2013 only,the Council of West Elgin approve a$ 30.00 per hour charge for Erin Elision to operate an Aqua Zumba program at the West Elgin Pool. Further that Erin Ellison provides proof to the Recreation Superintendent of having liability insurance in the amount of$ 2,000,000.00 (two million dollars) per occurrence,and that the Municipality of West Elgin is named as an additionally insured. INTRODUCTION/DISCUSSON The Municipality received a letter from Erin Ellison requesting that the pool Rental Fee be reduced in order to facilitate her operation of an Aqua Zumba Program at our facility.The Pool rental fee is $55.00 per hour plus applicable taxes. To facilitate private rentals at the pool it is necessary for the Municipality to have two Lifeguards on duty during the rental period.The Health Protection and Promotion Act,Regulation 565 Public Pools,section 17 (2) indicates that there has to be 1 lifeguard on duty for 0-30 people in the pool: Section 17 (4) stipulates that where there is only one lifeguard on duty on the deck, every owner of a class A pool and every operator shall insure that there are on duty elsewhere on the premises and within call one or more additional persons 16 years of age or over who are trained in the emergency procedures for the pool. The cost of the rental of the pool for private rentals has been set in By Law 2011-59 at$ 55.00 per hour,plus $ 15.00 per hour per additional guard as required. Therefore the staffing costs for us to operate the pool for the hour rental would be $ 30.00,per hour, and limit the number of participants in the program to less than 30.That would cover the staffing costs,but not any associated operational costs. If the desired outcome is to keep the facility active,and rate reduction is considered, Council should consider reducing the Pool Rental Rate,and or the possibility of adjusting By Law 2011-59,and maintaining continuity with the facility charges. Respectfully Submitted: Reviewed By: Jeff Slater Scott Gawley, C.G.A. Parks and Recreation Superintendent Administrator/Treasurer Attachment: Letter of Request Erin EIIIS011 ` 361 i Dm iile Line West Lorne. O { e11,7519-`l 18 !1808 Er•irleIIisoi172@11otmail.com -March 15, 2013 To`Vliom It May Concerti, I am a resident of West Lorne and for the fun of fitness and to help others and myself stay healthy, I teach the very popular Zumba classes. Currently I am a certified Zumba Basic instructor, certified Can-fit Pro Group Fitness Itrstructor, CPR certified and Aqua Zumba certified. I would really like to bring the Fun of Aqua Zumba to our area so that our community can explore fitness in a fun and effective level that works for all levels of fitness. In order to do this I would like to rent the pool in Rodney twice a week for an eight week session for the months of July and August. However in order to do this I would need the rate for the pool to be lowered to make it affordable. I am asking that the municipality see that this is something that could benefit the community and the pool. I pay S10-S15 for the use of rooms to run my regular Zumba classes and this is helpful as attendance fluctuates from week to week. I realize you probably- can't go this low for the pool but I would like to know what you could allow for a fee to me, in order to rent. Lite pool and make this to happen. Sincerely yours, Erin Ellison The 9L?,GnZCLpal ty of West Elgin TO;COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM;JEFF SLATER, PARKS AND RECREATION SUPERINTENDENT DATE; APRIL 112013 SUBJECT: RECREATION CENTER UPGRADES RECOMMENDATION: That Council accept the recommendation of Spriet and Associates and award the project to Tonda Construction in the amount of$ 245, 156.89 which includes$ 15,000.00 of allowances and $ 28,223.89 HST. INTRODUCTION: The West Elgin Recreation Center Upgrades were tendered out and we received 7 bids.The recommended acceptance is the lowest bid. DISCUSSION The total estimated cost of the project was originally $ 210,000.00, less the CI IF grant of$ 69,080.00 leaving a balance of$ 140, 920.00, plus engineering fees of 10 percent, $ 21,000.00 for a total of $161,920.00. The lowest estimated price is $ 245,156.89, less the $ 69,080.00 leaves a balance of$ 176,076.89, plus engineering fees of 10 percent, $ 24,515.69, for a total of$ 200,592.58 As indicated in the attached information from Spriet Associates the estimated cost includes$ 15,000.00 in contingency ( allowances) and $ 28,223.89 in HST, a total of 43,223.89. The projected cost of$ 200,592.58 less the contingency and HST of$43,223.89 leaves a balance of $ 157,368,69. Respectfully Submitted: Reviewed By: Jeff Slater Scott Gawley C. .A. Recreation Superintendent Administrator/Treasurer Attachments: Letter from Spriet Associates. �S SPRIET ASSOCIATES April 4, 2013 ENGINEERS&ARCHITECTS 155 York Street London,Ontario N6A 1A8 Tel.(5 19)672-4100 Municipality of West Elgin E-mail:(519)�p9351 22413 Hoskins Line Box 490 wwwspriet.ca RODNEY, Ontario NOL 2LO Attention: Mr. Jeff Slater Parks/Recreation Superintendent Dear Sir: Re: West Elgin Recreation Centre Upgrades Our Ref. No. 212204 Tenders for the above noted project were received on Tuesday, April 2, 2013 and we received seven (7) bids. We have included a copy of the Summary of Tenders. We have reviewed the bids submitted and it is our recommendation that the Municipality award the project to Tonda Construction in the amount of $245,156.89 which includes $15,000.00 of allowances and $28,223.89 H.S.T. Should you have any questions please contact the undersigned. Yours truly, SPRIET ASSOCIATES LONDON LIMITED K. J. Mclimurray,.P. Eng., OAA KMc:dm Associates:A.M.SPRIER J.R.SPRIET A.L.GIGUN e K.MOLMURRAY a M.P.UEVOS o J.M.SPRIET^ C.S.LIERMAN :r SPRIET ASSOCIATES ENGINEERS&ARCHITECTS 155 York Street London,Ontario N6A 1A8 TENDER SUMMARY Tel.(519)672-4100 Fax(519)433-9361 E-mail: mail @spriet.ca WEST ELGIN RECREATION CENTRE www.spriet.ca UPGRADES CORPORATION OF THE MUNICPALITY OF WEST ELGIN Ref. No. 212204 April 3, 2013 1. Tonda Construction Limited $ 245,156.89 2. SDI Builders 2010 LTD $ 271,148.36 3. Elgin Contracting and Restoration LTD. $ 274,590.00 4. The Correll Company Limited $ 276,398.00 5. Agri-Urban Buildings Inc $ 291,540.00 6. HIRA Limited $ 293,235.00 7. Apollo General Contracting $ 314,705.00 Associates:A.M.SPRIET o J.R.SPRIET o A.L.GIGUN- K.MCII_MURRAY M.P.D€VOS a J.M.SPRIET C.S.LIERMAN Jq_ 1 . ° ft ti The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: DOUG MITTON, CHIEF BUILDING OFFICIAL DATE: April 11, 2013 SUBJECT: BUILDING REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for March BACKGROUND: No. of Permits Issued for Month of March 2013 2012 SFD New/Additions 2 1 Units Demolitions 2 Storage New/Additions Buildings Demolitions Garages) New Car Ports Demolitions Farm New/Additions 2 Buildings Demolitions Other New 1 1 Demolitions Septic Permits Estimated Value for Month of March $147,018.00 $282,000.00 Permit Revenue for Month of March $1,093.00 $1,487.58 112 No. of Permits issued for year to date 2013 2012 SFD New/Additions 4 1 Units Demolitions _ _2 Storage New/Additions Buildings Demolitions Garages/ New Car Ports Demolitions Farm New/Additions 1 3 Buildings Demolitions 2 Other New Demolitions 3 2 Septic Permits Estimated Value for Year $577,018.00 $433,900.00 Permit Revenue for Year $4,011.45 $2,231.18 DISCUSSION: Inspections completed as requested and in accordance with Act. Respectfully Submitted Reviewed by: Doug itton Scott Gawley, G.A. Chief Building Official Administrato (Treasurer 212 C-4ct Or The Municipality ®f West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: MIKE KALITA, WATER SUPERINTENDENT DATE: APRIL 11 2013 SUBJECT: MONTHLY REPORT RECOMMENDATION:RECEIVE AND FILE. INTRODUCTION: MARCH 2013 MONTHLY REPORT BACKGROUND: 1. All water samples and chlorine checks were completed and there are no water quality issues to report. 2. The monitoring of the tanks at Port Glasgow Trailer Park has shown no signs of any water infiltration. 3. All work orders, locates, and other routine maintenance duties were completed on time. 4. Dead end flushing has now resumed with the warmer weather. DISCUSSION: 1. Fire hydrant flushing will be completed in April. 2. All staff attended pH and chlorine analyzer training at Dutton Dunwich. WResp ctfully Submitted, Reviewed by: Mike Kalita Scott Gawley, G. Water Superintendent Administrator/Treasurer E ligin _March 28, 2013 Municipality of West Elgin 22413 Hoskins Line P.O. Box 490 Rodney, ON NOL 2CO Attention: Scott Gawley, Administrator/Treasurer Norma Bryant, Clerk RE: Proposed Woodlands Clearing on Lot 1, Concession Gore Munici ality of West Elgin, Coun ty of El in Under Section 135 (2) of the Municipal Act all abutting landowners shall be notified of impending woodlot clearings. This letter hereby notifies you of the proposed woodland clearing by Paul Downie. The proposed clearing of 0.7 hectares (1.7 acres) is on Lot 1, Concession Gore, in the Municipality of West Elgin in the County of Elgin and is for agricultural purposes. The Elgin County Woodlands Conservation Bylaw contains a"no net loss"provision to ensure the protection and enhancement of forest cover in the county. Approval of this clearing exemption would be conditional on trees being replanted in a suitable location under the direction of a qualified forester at the applicant's expense. If you have objections to this proposed clearing please reply in writing to the Elgin County Tree Commissioner, c/o Kettle Creek Conservation Authority, R.R.#8, 44015 Ferguson Line, St. Thomas, Ontario, N5P 3T3, by the 19" day of April, 2013. If you have any questions regarding this notice, please contact the undersigned at (519)- 631-1270. Yours truly, i z Je J,Ywrence Elgin County Tree Commissioner County of Elgin Administrative Services 450 Sunset Drive St.Thomas.On N5R 5V1 Phone:519-631-1460 www.elgin-county.on.ca e - a ONTARIO r e e d ,\ I Srt A RKET INC A G E N C Y March 22, 2013 r. Municipality of West Elgin Elgin County P.O. Box 490 22413 Hoskins Line Rodney, ON NOL 2CO Dear Sir or Madam: We are writing to provide you with some background information on the increasing challenge livestock farmers face in dealing with problem predators and also to request that your municipality consider the important role of livestock guardian dogs (LGDs) when writing dog control bylaws. Problem predators are an increasing challenge and cost for Ontario livestock farmers requiring considerable effort and resources on the part of Ontario sheep producers and the Ontario Sheep Marketing Agency(OSMA). Predation also leads to an increase in claims under the Ontario wildlife damage compensation program, resulting in more calls to municipal valuers. Livestock management practices and predator prevention methods can reduce livestock losses. Livestock guardian animals are one of the most common forms of predation control used by Ontario sheep producers. These include dogs, donkeys and llamas with livestock guardian dogs (LGDs) being the most popular choice. However, there are instances when municipal by-laws hinder the efficient use of LGDs on farming operations as the by-laws are intended primarily for dogs kept for companionship, breeding or non-working purposes. We have reviewed work done by several Ontario municipalities where LGDs have been specifically addressed when creating or revising existing ley-laws. Below are some of the primary areas of concern and suggested options for consideration by your municipality. _ Defining Livestock Guardian Dogs (! GDs)and Herding Dogs_____._ We propose that: "Livestock Guardian Dog" (LGD) be defined as a dog that works and/or lives with domestic farm animals (e.g. cattle, sheep, poultry) to protect them while repelling predators and is used exclusively for that purpose. "Herding Dog" means a dog that has been trained and is actively being used in a bona fide farming operation for the purposes of controlling livestock on the farm. There are different breeds of LGDs of which the most popular breeds in Ontario include Great Pyrenees, Akbash, Kuvasz, Maremma and Anatolian Shepherd and crosses between these breeds. Although not an exhaustive list, dogs generally used for herding include Border Collies, Australian Shepherds, Blue & Red Heelers and Huntaways. Dog Registration/Licensing Requirements Paying annual dog registration/license fees for numerous working farm dogs can become a significant cost for sheep producers. We would encourage municipalities to exempt LGDs and herding dogs from annual license fees as is done in many_jurisdictions for assistance service dogs and working police dogs. The definition of LGbs and herding dogs as noted above could be applied to ensure bona fide breeds are proposed for exemptions. Ontario Sheep Marketing Agency, 130 Malcolm Road,Guelph,Ontario N1K 161 T..1... ___. C1n 000 nnno ,. ,.,..,.....,+n.i.,..h.,...-. ., ., Requirement for Dogs to Wear a Collar and Tag LGDs' instincts are to guard and follow the flock, sleeping and working outdoors in alf kinds of weather. Collars can become snagged on branches or fences and become a skin irritant in hot or wet weather. We suggest that municipal by-laws allow owners to remove the collar and license tag (if applicable) from a guardian or herding dog while the dog is being actively used in farming practices provided that the owner uses an alternative means of identification linking the animal to the name and address of the owner, e.g. either a tattoo or microchip containing the required information. Requirements for Kennel Licensing and/or Limitation on Number of Dogs Kept In some areas, a person may not keep more than three dogs at the same premises without securing a kennel license. Typically, flocks of less than 200 sheep will not have more than two LGDs unless there are predator coyotes in the area in which case more dogs will be required. Coyotes are very smart and will lure the dogs away while the remaining coyotes kill the sheep or lambs from behind or will attack the dogs directly. As well, we have many larger sheep flocks in Ontario (several over 1500 animals), which would require numerous dogs to provide adequate protection especially where higher numbers of predators are present. We would propose for your consideration that a person may keep more than three dogs at a premise without obtaining a kennel license provided: • the person is keeping sheep upon the same premises; • the premises is on land that is zoned agricultural; • the person provides proof of producer registration issued in the name recorded by the Ontario Sheep Marketing Agency; and, • the dogs are licensed annually in accordance with relevant municipal by-laws (if required) • and that the dogs are LGDs and or herding dogs Running At Large A dog shall not be considered to be running at large if it is a LGD and is on their leased or owned property. Barking Restrictions Livestock Guardian Dogs are exempt from barking restrictions if actively engaged in guarding livestock against predators. Under the Farming and Food Production Protection Act farmers are protected from nuisance complaints made by neighbours provided they are following normal farming practices. The use of guard dogs on sheep farms is a widely used practice. OSMA wishes to work cooperatively with all levels of government to assist producers to put in place effective predator prevention techniques. We would welcome the opportunity to answer any questions you may have about predation or sheep production in general. We would be pleased to communicate with the appropriate municipal officials in order to review with you Ontario sheep producers' needs and concerns in this area. This would occur in support of new by-laws, or amendments to existing ones, which you might be willing to consider to assist our industry in respect of this critical issue. Thank you for your attention to this matter and we look forward to your response. Yours truly, General Manager Ontario Sheep Marketing Agency Ontario Sheep Marketing Agency, 130 Malcolm Road,Guelph,Ontario N1K 1B1 Telephone: 519-836.0043 • www.ontariosheep.org F1A/02/2F113 15: SE 51��p�1n SER'iI EOrN"TINY7FT�, P G �d Tiny Tots Cl-Operative Nursery Sch ®i 217 FurniW Rd, Box 5390 log Rodney, On NOL 2CQ Phone: 519-785-2164 Fax : 519-785-1833 Email: ttcns @bellnet.ca - -- A-�2 2013 Municipality of West Elgin Rodney,Ontario Dear Counci l Members: Tiny Tots will be holding our annual Trike-a-thon and Silent Auction this year on Saturday, May 25`", 2013. -- - -------- We are requesting the closure of Furnival Road from the corner of Gigi's Variety/Patterson House to Exact Auto/Canada Post from 7:00 a.m. until 1.00 p,m. We would also like to request the use of the Municipal Parking Lot during the same hours. In the event of rain,we would like to request the use of the Recreation Centre for the same time frame. Thank you for your time and consideration in this matter. Your continued support is greatly appreciated_ Sincerely i` Shelley Smith Director Tiny Tots Co-op Nursery School ntavio Cgean Wateir Agency March 28, 2013 Ms. Franca Dignem Regional Director Ministry of the Environment 733 Exeter Road London, ON N6E 1L3 Attention: Ms. Dignem RE: West Lorne Wastewater Treatment Plant Annual Report 2012 The Ontario Clean Water Agency is the Operating Authority for the West Lorne Wastewater Treatment Plant on behalf of the Municipality of West Elgin. The system is operated under Environmental Compliance Approval 3-0442-90-938. Please find attached the 2012 Annual Report for the West Lorne Wastewater Treatment Plant. Please feel free to contact me should you require any additional information regarding the report. I can be reached at 226-377-3563. Sincerely, Cindy g Sig zfrdson Process and Compliance Technician, Ontario Clean Water Agency C.C. Scott Gawiey, Municipality of West Elgin Dale Le$ritton, Ontario Clean Water Agency Jeff Mills, Ministry of the Environment MUNICIPALITY OF WEST ELGIN WEST LORNE WASTEWATER TREATMENT PLANT 2012 ANNUAL REPORT January 1 to December 31, 2012 Environmental Compliance Approval # 3-0442-90-938 Prepared by: Ontario Clean Wafer Agency Agence Ontarienne Des Eaux Table of Contents Page Number Section1: Overview.............................................................................................................. 1 Section2: Monitoring Data..................................................................................................2 Section 3: Operating Problems and Corrective Actions................................................... 10 Section4: Maintenance........................................................................................................10 Section 5: Effluent Quality Assurance.................................................................................10 Section 6: Calibration and Maintenance............................................................................11 Section7: Effluent Objectives..............................................................................................11 Section9: Biosolids................................................................................................................12 Section 9: Community Complaints......................................................................................12 Section 10: Bypasses,Spills, and Abnormal Discharges..................................................... 12 Section11: Summary...............................................................................................................13 Appendix A: Analytical Data Section 1: Overview Overall the West Lorne Wastewater Treatment Plant provided effective wastewater treatment in 2012, The wastewater treatment plant was operated under Environmental Compliance Approval 3-0042-90-938 dated November 8, 1993 with amendments July 6, 1994 and September 24, 1998. Collection System The collection system maintenance is carried out by the Municipality of West Elgin. It contains gravity sewers that lead to the Main Pumping Station located on Marsh Line, The pumping station is operated by OCWA. It contains a wet well with three submersible pumps that pump to the treatment plant. There is a receptacle for a portable generator should the need arise for back up power. There is an overflow that discharges to the West Lorne Lagoon for emergencies. Plant Description The West Lorne Wastewater Treatment Plant is an extended aeration facility which consists of: grit removal and screening, extended aeration, settling, phosphorus removal,filtration and UV disinfection (seasonal). The extended aeration process is designed to remove carbonaceous and nitrogenous organic compounds (BOD). Aluminum Sulphate is used for phosphorus removal. After the clarifier the effluent is seasonally disinfected using ultraviolet light,then discharged to Zoller Drain. Zoller Drain is connected to Brock's Creek and then from there it goes to Lake Erie. Sludge is directed to the lagoon for storage and settling. Decant liquid off the lagoon is returned to the influent of the plant for treatment. Process Details • Wastewater is directed into the sewage lift station from the Village of West Lorne by gravity. Wastewater is then pumped from the sewage lift station located on Mash Line into a reinforced concrete inlet channel, provided with a mechanical rake bar screen, • The secondary treatment system consists of two trains each consisting of: aeration tank, clarifier tank, and two return activated sludge pumps. • The phosphorous removal system consists of one 15,0001-plastic tank with 2 diaphragm type metering pumps 1 duty and 1 standby. • Lime system for pH and alkalinity control • The objective of the system is to remove organics,total Kjeidahl nitrogen (TKN), phosphorous and ammonia-nitrogen. • Two rotary lobe blowers one duty and one standby supply low pressure air to the aeration tanks. • The tertiary treatment system consists of three continuous back wash, up flow, deep bed,granular single media sand filtration units housed in the filter building. The disinfection system consists of a ultra-violet (UV) unit through which the effluent is discharged. • Operations are controlled by a programmable logic controller (PLC).A data logging computer system with local monitoring capability is used to monitor, trend, and record select process parameters. i Laboratory space is also located at the WWTP to allow for basic laboratory analyses to be conducted by the plant operator Page 1 of 13 Section 2: Monitoring Data Sample Collection and Testing All samples are collected and tested as per the requirements of the Environmental Compliance Approval. Raw sewage is sampled bi-weekly and tested for BODS, total suspended solids,total phosphorus, total Kjeldahl nitrogen, and alkalinity. The raw samples are collected as 24 hour composite samples. Final effluent is sampled bi-weekly and tested for BODSi total suspended solids,total phosphorus,free ammonia nitrogen,total Kjeldahl nitrogen, nitrite, nitrate, pH and alkalinity. Samples are collected using an automatic composite sampler and collected over a 24 hour period. A grab sample of temperature and dissolved oxygen is collected bi-weekly. A grab sample for E. coli is sampled bi-weekly during the disinfection period from April 15 to October 15. In-house tests are conducted on a weekly basis on the final effluent, raw influent and the mixed liquor suspended solids at the plant to check plant performance and to make any operational changes as required, In 2012,all chemical and microbiological sample analyses were conducted by SGS Lakefield Research. Temperature, pH and dissolved oxygen were conducted by operators at the treatment plant. The receiving stream temperature is monitored. Flows Detailed monthly flow information is summarized in Appendix A. The total flow treated in 2012 was 181,480m3,which corresponds to a 25.1%decrease from 2011 raw flows, see Chart 1. This decrease in flow in 2012 is attributed to high precipitation received in 2011. The annual average daily flow in 2012 was 496m3/day, or 55.1%of the plant's rated design capacity of 900m3 /day. Page 2 of 13 Chart 1. Avery age raw flow for 2012 compared to 2011. 1200 - ---- - - 1000 800 — 600 M 2011 Avg,Raw Flow 400 f m3/d) 9 2012 Avg.Raw Flow 200 (m3/d) 0 a) C — a E The design average daily flow for the plant was exceeded six times during the year, compared to 68 times in 2011. The hydraulic pear flow of 2,700m3/day for the plant was not exceeded in 2012, compared to once in 2011. Chart 2. The maximum flow each month in 2012 compared to 2011. 3,000.00 2,500.00 2,000.00 1,500.00 - a 2011 Peak Raw Flow 1,000.00 {m3/d) it 2012 Peak Raw Flow 500.00 (m3/d) 0.00 ? @ N Q rp U L LL ¢ a u O z q E J Page 3 of 13 Raw Sewage Quality The annual average raw sewage BOD5 concentration to the plant was 112.3mg/L with a maximum concentration of 261mglL. The average concentration of BOD5 has increased 47.1% from 2011, see Chart 3, The average BODs loading to the plant was 55.7kg/d for 2012, Refer to Appendix A for detailed analytical data. Chart 3. Raw sewage average monthly concentration of BOD5 for 2012 compared to 2011 concentrations. 250 200 150 i ---- 100 a 2011 Raw BOD5(mg/L) 50 M 2012 Raw BOD5 (mg/L) a C �- C ? C CO p_ ZE Q d cn O Z Q a c a The annual average raw sewage suspended solids(TSS) concentration to the plant was 134mg/L, which is a 46.6% increase from 2011 (see Chart 4). This corresponds to an average TSS loading to the plant of 66.5kg/day. Refer to Appendix A for detailed analytical data. Chart 4. Raw sewage average monthly concentration of TSS for 2012 compared to 2011 concentrations. 500 — 450 400 350 300 250 200 ®2011 Raw TSS(mg/L) 150 100 0 2012 Raw TSS(mg/L) 50 0 v u o v ou N z o < M � 7 c c Q Page 4 of 13 The annual average raw sewage nitrogen concentration (as represented by TKN) to the plant was 22.4mg/L with a loading of 13,1kg/d. This is an increase of 33.3%from the 2011 annual average concentration, see Chart 5. Refer to Appendix A for detailed analytical data. Chart 5. Raw sewage average monthly concentration of TKN for 2012 compared to 2011 concentrations. 3 5 — 30 25 20 15 10 it 2011 Raw TKN (mg/L) 5 - — ■2012 Raw TKN (mg/L) 0 , v ro 4 ro M =v t" i 07 W op ¢ a Un O z o > c e The annual average raw sewage total phosphorus (TP)to the plant was 3.04mg/L, with a loading of 1.51kg/d. This is an increase of 54.5%from 2011 annual average of TP, see Chart 6. Refer to Appendix A for detailed analytical data. Chart 6. Raw sewage monthly average concentrations of TP for 2012 compared to 2011 concentrations. 6 5 4 3 2 ®2011 Raw TP(mg/L) 1 ®2012 Raw TP(mg/L) 0 rr L ^ 5 o7A v v p y a0 U- Z Q ¢ v-, O Z D Q ip c c Q Page 5 of 13 The annual average raw sewage alkalinity to the plant was 276mg/L. This is an increase of 10.7%from 2011 annual average alkalinity, see Chart 7. Refer to Appendix A for detailed analytical data, Chart 7. Raw sewage average monthly concentrations of alkalinity for 2012 compared to 2011 concentrations. 350 ---- -- 300 250 200 150 a 2011 Raw Alkalinity 100 (mg/L) 0 2012 Raw Alkalinity 50 (mg/L) 0 c �- a c an � z a c Overall the annual average raw concentrations of BOD5r TSS, TKN,TP and alkalinity have all increased. This could be attributed to the lower flows in 2012 compared to 2011 due to decreased precipitation. Effluent Limits Detailed analytical data is attached to this report as Appendix A. The following table provides a summary of monthly average effluent result ranges and loading ranges compared to the compliance limits in the Environmental Compliance Approval. Page 6 of 13 Summary and Comparison of Compliance Data Table 1. Monthly average Effluent limits and monthly average loading limits compared to sample results received at the West Lorne WWTP. Parameter Monthly Monthly Average Monthly Average Average Monthly Average Loading Effluent Effluent Result Loading Ranges Limit Ranges Limit (kg/d) (mg/L) (mg/L) (kg/d) SODS 10(a) <2 -<3 9,0(a) 0.8-1.4 15(b) <2 -<3 13.5(b) 1.1-2.1 Suspended Solids 10(a) <2-7 9(a) 0.8-2.9 15(b) <2-<3 13.5(b) 1.1-2.1 Total Phosphorus 0.5(a) 0.05-0.19 0.45(a) 0.02-0.09 1.0(b) <0.04—0.15 0.9(b) 0.02-0.09 Total (Ammonia+ 3.0(a) <0.1-0.15 2.7(a) 0.04-0.07 Ammonium) Nitrogen 5.0(b) I <0.1 4.5(b) 0.05-0.07 E. soli 200 1 0-<12 NOTE: (a) limit applies during the non-freezing period (b) limit applies during the freezing period Discussion on Monitoring Data as Compared to the Effluent Limits The annual average effluent BOD5 in 2012 was 2.19mg/L,which is a decrease by 33.7%from 2011 (see Chart 8). The annual loading of BOD5 was 1.09kg/d. Refer to Table 1 for a list of monthly average effluent limits and loading limits. The decrease in average concentration is attributed to the high result in July 2011. Chart 8. The effluent monthly average concentration of BOD5 in 2012 compared to 2011 concentrations. 1G '' 14 12 1 ___--- 10 8 -- 0 2011 Effluent BOD5 6 (rng/L) 4 — ®2012 Effluent BOD5 2 - (mg/L) 0 o v LL ¢ < n O z ¢ c a Page 7 of 13 The annual average effluent Total Suspended Solids (TSS) for 2012 was 3.1mg/L, which is a 12.1% decrease from 2011 (see Chart 9). The annual loading of TSS at the plant in 2012 was 1.53kg/d. Refer to Table 1 for a list of monthly average effluent limits and loading limits. Chart 9. The effluent monthly average concentration of TSS in 2012 compared to 2011 concentrations. 8 --- — - 7 6 ---...--- - — _...-- 5 4 3 a 2011 Effluent TSS(mg/L) 2 0 2012 Effluent TSS(mg/L) 1 0 g v `m O. ro ^ - : (5 u O y as q y O ❑ Q ro 3 C d The annual average effluent Total Phosphorus(TP)for 2012 was 0.09mg/L,which is a 24% decrease from 2011 (see Chart 10). The annual loading of TP at the plant in 2011 was 0.04kg/d. Refer to Table 1 for a list of monthly average effluent limits and loading limits. Chart 10. The effluent monthly average concentration of TP in 2012 compared to 2011 concentrations. 0.25 0.2 0.15 0.1 2011 Effluent TP(mg/L) 0.05 ®2012 Effluent TP(mg/L) 0 0 V ? C OA Q 7 V a Page 8 of 13 The annual average effluent Total Ammonia f Ammonium Nitrogen (TAN) for 2012 was 0.1mg/L, which is a 3.6% decrease from 2011 (see Chart 11). The annual loading of TAN at the plant in 2011 was 0.05kg/d. Refer to Table 1 for a list of monthly average effluent limits and loading limits. Chart 11. The effluent monthly average concentration of TAN in 2012 compared to 2011 concentrations. 0.16 0.14 0.12 --- ----- - ---- 0.1 0.08 0.06 ■2011 Effluent TAN (nag/L) 0.04 E 2012 Effluent TAN (mg/L) 0.02 0 gz 75 o v c a The annual geometric mean effluent E. coli for 2012 was 24.2cfu/100mL, which is a 48.6% increase from 2011 (see Chart 12). Despite this large increase in percentage from 2011,the plant remains to be in compliance for E. coli, however there have been issues with the UV system (refer Section 4). Refer to Table 1 for a list of monthly average effluent limits. Chart 12. The effluent monthly geometric mean concentration of E. coli in 2012 compared to 2011 concentrations. 90 80 -- 70 --- - - - ---—- 60 S0 40 `- - 0 2011 Effluent E.coli 30 _ (cfu/100mL) 20 - !2012 Effluent E.coli 10 (cfu/100mL) 0 LL ¢ c „ o z o > Q 3 C C Q Page 9 of 13 The West Lorne WWTP provides an effective treatment process complying with all the monthly average limit requirements set out in the Environmental Compliance Approval. Section 3: Operating Problems and Corrective Actions The UV System required a lot of maintenance and part replacements in 2012, mainly due to age. It has been recommended for complete replacement in 2014. The sand filters continue to be an ongoing issue. They will be going through an overhaul over the next few years to make the necessary upgrades for operation. Despite these issues,the plant operated very well in 2012 without any non-compliances. Section 4: Maintenance Regular scheduled monthly preventative maintenance is assigned and monitored using the Workplace Management System (WMS) program. The following is a summary of maintenance performed other than WMS work orders: -Pump#1 at Pump Station rebuilt -Spare pump at Pump Station rebuilt -Replaced lifting cables on Pumps 1 and 2 at Pump Station -Sanitary pump repairs to piping -UV System computer boards, ballasts, bulbs and cooling fan replaced -Replaced components due to storm: 2 UV ballasts, board on RPU control panel,starter and contactor for scum pump and effluent pump, alarm dialer repairs Section 5: Effluent guuality Assurance Effluent quality assurance is evaluated by monitoring parameters and changes throughout the plant processes. The operators monitor the aeration tank by performing weekly tests on the mixed liquor. These tests include dissolved oxygen, pH,temperature, settling tests, Mixed Liquor Suspended Solids (MLSS), and Mixed Liquor Volatile Suspended Solids(MLVSS). As well, monitoring of the alum dosages, wasting volumes and Return Activated Sludge Suspended Solids is completed. Data collected from these tests provide information to the operator to make the appropriate adjustments in the treatment process and take corrective actions before the plant reaches its effluent limits. Page 10 of 13 Section 6: Calibration and Maintenance Regular scheduled monthly preventative maintenance is assigned and monitored using the Workplace Management System program. Annual maintenance on the generator was completed in June by Albert's Generator Service. Flow Metrix Technical Services Inc. performed the annual calibration on the flow meter in April. In house meters for pH and dissolved oxygen are calibrated by OCWA operators as per manufacturer's instructions. Section 7: Effluent Quality Effluent Objectives The following table represents the monthly average effluent result ranges and the monthly average loading ranges compared to the objectives outlined in the Environmental Compliance Approval. Monthly Monthly Monthly Effluent Average Average Parameter Objective Effluent Loading Loading Objective (mg/L) Ranges (kg/day) Ranges (mg/L) (kg/d) BODS` 5(a) <2-<3 4.5(a) 0.8—1.4 10(b) <2-<3 9.0(b) 1.1-2.1 Suspended Solids 5(a) <2 -7 4.5(a) 0.8-2.9 10(b) <2 -<3 9.0(b) 1.1-2.1 03(a) 0.05-0-19 0.27(a) 0.02-0.09 Total Phosphorus 0.8(b) <0.04— 0.72(b) 0.02-0.09 0.15 Total (Ammonia + 2.0(a) <0.1—0.15 1.8(a) 0.04-0.07 Ammonium) Nitrogen 4.0(b) <0.1 3.6(b) 0.05-0.07 E. coli 150 0-<12 Dissolved Oxygen 5 7.07-9.53 Design Flow (m3/d) 900 394-689 Note: (a) objective applies during the non-freezing period (b) objective applies during the freezing period Dissolved Oxygen objective is expressed as a minimum, where all other parameters are expressed as maximums. Page II of 13 Discussion of Effluent Objectives The West Lorne WWTP didn't meet all of its effluent objectives and design flow criteria, the following table shows the objectives that were not met in 2012. Parameter Result Date Comments/Cause Flow 1049m3/d January 17 High Precipitation Flow 969m3/d January 23 High Precipitation Flow 967 m3/d January 27 High Precipitation Flow 919 m3/d March 2 High Precipitation Flow 927 m3/d June 1 High Precipitation TSS 7mg/L August Algae 3 Flow 1144 m /d October 30 High Precipitation; Hurricane Sandy There was one monthly average effluent objective exceeded in 2012 compared to three objectives exceeded in 2011. The objective that was exceeded was suspended solids in August, this was attributed to algae growth on the clarifiers. There were no monthly average loading effluent objectives exceeded in the 2012, compared to four in 2011. The annual average flow for 2012 was 496m3/d,which is below the design flow of 900m3/d. However,there were 6 instances where the daily design flow was exceeded compared to 68 instances in 2011, These were all due to infiltration into the collection system when there was snow melt and rain. Section 8: Biosolids The lagoon is used for sludge digestion and storage as per the Environmental Compliance Approval. The waste activated sludge is transferred to the lagoon. The sludge settles on the bottom of the lagoon and the liquid is pumped to the head of the plant for treatment. The lagoon has ample storage for the sludge and will not require cleanout in the coming year. Section 9: Community Complaints There was no community complaints received in 2012. Section 10:_ Bypasses, Spills, and Abnormal Discharges There was no by-pass,spill or abnormal discharge events for the West Lorne WWTP or for the Pumping Station during 2012. Page 12 of 13 Section 11: Summary Overall the West Lorne Wastewater Treatment Plant provided effective treatment in 2012. No alterations to the system have been made in 2012. Items presented to the Municipality of West Elgin for capital items to consider in 2013 are: • An assessment and recommendations to improve the filter system • SCADA system upgrades • Phase protection at WWTP • Replace torque limit switches on clarifiers • Replace chains, flights and ware bars on east clarifier • Repair bar screen but infrastructure • Install automatic power transfer switch • Aeration tank evaluation Page 13 of 13 APPENDIX A Analytical Data 00 a �0 . ON III loll a I IN IIIIIII No III IN 1111 NO 11 0 INCH 11111111111 Hill 1111111111 so Ontario Clams Water Agency A, a 00 ontaftnne 004 EMRAX March 28, 2413 Ms. Franca Dignem Regional Director Ministry of the Environment 733 Exeter Road London, ON N6E 11-3 Attention: Ms. Dignem RE. Rodney Wastewater Treatment Plant Annual Report 2012 The Ontario Clean Water Agency is the Operating Authority for the Rodney Wastewater Treatment Plant on behalf of the Municipality of West Elgin. The system is operated under Environmental Compliance Approval 3-0871-88-949. Please find attached the 2012 Annual Report for the Rodney Wastewater Treatment Plant. Please feel free to contact me should you require any additional information regarding the report. I can be reached at 226-377-3563. Sincerely, -11 0- Cindy Sigurdson Process and Compliance Technician, Ontario Clean Water Agency C,c' Scott Gawley, Municipality of West Elgin Dale LeBritton, Ontario Clean Water Agency Jeff Mills, Ministry of the Environment MUNICIPALITY OF WEST ELGIN RODNEY WASTEWATER TREATMENT PLANT 2012 ANNUAL REPORT January 1 to December 31,2012 Environmental compliance Approval#3-0871-88-949 Prepared by: Ontario Clean Water Agency Agence Ontarienne Des Eaux Table of Contents Page Number Section1: Overview...............................................................................................................1 Section 2: Monitoring Data..................................................................................................2 Section 3: Operating Problems and Corrective Actions...................................................9 Section 4: Maintenance.......................................................—... ..........................................9 Section 5: Effluent Quality Assurance.................................................................................9 Section 6: Calibration and Maintenance............................................................................9 Section 7: Effluent Quality....................................................................................................10 Section8: Biosolids................................................................................................................10 Section 9: Community Complaints......................................................................................10 Section 10: Bypasses, Spills, and Abnormal Discharges.....................................................11 Section11: Summary...............................................................................................................11 Appendix A: Analytical Data Section 1: Overview Overall the Rodney Wastewater Treatment Plant provided effective wastewater treatment in 2012. The wastewater treatment plant was operated under Environmental Compliance Approval 3-0871-88-949 dated April 12, 1994 with amendments September 24, 1998. Collection System The collection system maintenance is carried out by the Municipality of West Elgin. It contains gravity sewers that lead to the Main Pumping Station located on Furnival Road. The pumping station is operated by OCWA. It contains a wet well with two submersible pumps that pump to the treatment plant. Backup power is supplied by an onsite generator. Plant Description The Rodney Wastewater Treatment Plant is an extended aeration facility which consists of: extended aeration, settling, UV disinfection (seasonal), phosphorus removal, and filtration. The extended aeration process is designed to remove carbonaceous and nitrogenous organic compounds (BOD). Aluminum Sulphate is used for phosphorus removal. After the clarifier the effluent is filtered and seasonally disinfected using ultraviolet light,then discharged to Sixteen Mile Creek. Sludge is directed to the lagoon for storage and settling. Decant liquid off the lagoon is returned to the influent of the plant. Process Details • Wastewater is directed into the sewage lift station from the Village of Rodney by gravity. Wastewater is pumped from the sewage lift station located near the junction of Furnival Road and King Street by force main into a reinforced concrete splitter chamber, provided with a mechanical rake bar screen. • The secondary treatment system consists of two aeration basins,one reinforced concrete clarifier tanks and two return activated sludge pumps. • The phosphorous removal system consists of one 30,000 L fiber reinforced tanks with spills containment, 2 diaphragm type metering pumps 1 duty and 1 standby. • The objective of the system is to remove organics, total Kjeldahl nitrogen (TKN), Phosphorous and ammonia-nitrogen. • Three mechanical aerators in each aeration tank provide oxygen at a low pressure in the aeration tanks. • The tertiary treatment system consists of four continuous back wash 2 metre deep bed, granular single media sand filtration units housed in the filter building. Hydrogen peroxide is introduced for filter cleaning when necessary. • The disinfection system consists of a ultra-violet(UV) unit through which the effluent is discharged seasonally. • A concrete V-notch weir flow measuring chamber is installed between the clarifier and the filter building. • Operations are controlled by a programmable logic controller (PLC). A data logging computer system with local monitoring capability is used to monitor,trend, and record select process parameters. • Laboratory space is also located at the WWTP to allow for basic laboratory analyses to be conducted by the plant operator. • Process control is monitored by SCADA at the West Lorne Wastewater Treatment Facility. Page 1 of 11 Section 2: Monitoring Data Sample Collection and Testing All samples are collected and tested as per the requirements of the Environmental Compliance Approval. Raw sewage is sampled bi-weekly and tested for BOD5i total suspended solids, total phosphorus, and total Kjeldahl nitrogen, The raw samples are collected as 24 hour composite samples. Final effluent is sampled bi-weekly and tested for BOD5i total suspended solids,total phosphorus,free ammonia nitrogen,total Kjeldahl nitrogen, nitrite, nitrate, pH and alkalinity. Samples are collected using an automatic composite sampler and collected over a twenty-four hour period. Grab samples for dissolved oxygen and temperature are collected bi-weekly. A grab sample for E. coli is sampled bi-weekly during the disinfection period from April 15 to October 15. In-house tests are conducted on a weekly basis on the final effluent, raw influent and the mixed liquor suspended solids at the plant to check plant performance and to make any operational changes required. In 2012, all chemical and microbiological sample analyses were conducted by SGS Lakefield Research. Temperature, pH and dissolved oxygen were conducted by staff at the treatment plant. The receiving stream temperature is performed at Sixteen Mile Creek. Flows Detailed monthly flow information is summarized in Appendix A. The total flow treated in 2012 was 152,639m3,which corresponds to a 20%decrease from 2011 raw flows. The annual average daily flow for the reporting period was 417m3/day, or 70.7%of the plant's rated design capacity of 590m3/day(see Chart 1). The design average daily flow for the plant was exceeded 12 times during the year. The hydraulic peak flow of 2,190m3/day for the plant was not exceeded 2012. Page 2 of 11 Chart 1. The average daily raw sewage flow to the plant in 2012 compared to 2011. 800 700 -- ---- - -- -- - 600 - - - - 500 400 ®2011 Avg.Raw Flow 300 — — (m3/d) 200 0 2012 Avg.Raw Flow 100 (m3/d) 0 u v C � OV 0 Ob c c Q Raw Sewage Quality The annual average raw sewage BOD5 concentration to the plant was 113.8mg1L with a maximum concentration of 430mg/L. The average BOD5 loading to the plant was 47.5kg/d for 2012. The annual average concentration of BOD5 has increased 11.3%from 2011, see Chart 2, Chart 2. The average monthly raw concentration of BOD5 for 2012 compared to 2011. 250 200 - - 150 -- ------------------ ----------- _--____----- - 100 N 2011 Raw BOD5 (mg/L) 50 a 2012 Raw BC D5 (mg/L) 0 a c as n > u V a a ? :3 m u o v oD LL Q Q � O > �o c c a Page 3 of 11 The annual average raw sewage suspended solids (TSS) concentration to the plant was 84.4mg/L,with a maximum of 256mg/L. This corresponds to an average TSS loading to the plant of 35.2kg/day, The average concentration of TSS has decreased 13.8%from 2011, see Chart 3. Chart 3. The average monthly raw concentration of TSS for 2012 compared to 2011. 250 200 150 100 s 2011 Raw TSS(mg/L) 50 ■2012 Raw TSS(mg/L) 0 G -0 7- G 75 d4 i2 t 7 V L' ¢ c� Q 4n O Z 0 Q !IS 3 C C a The annual average raw sewage Total Kjeldahl Nitrogen (TKN) concentration to the plant was 22.6mg/L,with a maximum of S7mg/L. This corresponds to an average TKN loading to the plant of 9.4kg/day. The average concentration of TKN has decreased 1.2%from 2011,see Chart 4. Chart 4. The average monthly raw concentration of TKN for 2012 compared to 2011. 60 - 50 40 i 30 20 a 2011 Raw TKN(mg/L) 10 ®2012 Raw TKN (mg/L) 0 L - y no CL 3 C C a Page 4 of 11 The annual average raw sewage Total Phosphorus (TP) concentration to the plant was 2.67mg/L, with a maximum of 10.60mg/L. This corresponds to an average TP loading to the plant of 1.11kg/day. The average concentration of TP has decreased 6.4%from 2011, see Chart 5. Chart 5. The average monthly raw concentration of TP for 2012 compared to 2011. 5 4 3 2 ■2011 Raw TP(mg/L) 1 ■2012 Raw TP(mg/L) 0 d Q ^ d 0 ; Q �v C Q Effluent Limits Detailed analytical data is attached to this report as Appendix A. The following table provides a summary of the monthly average concentration and loading ranges compared to the limits set in the Environmental Compliance Approval. Summary and Comparison of Compliance Data Table 1. Monthly average concentration and loading ranges for 2012. Parameter Monthly Monthly Monthly Monthly Average Average Average Average Effluent Limit Effluent Result Loading Loading Result (mg/L) Ranges Limit Ranges (mg/L) (kg/d) (kg/d) BODS 10(a) <2—<2.5 15(b) <2—3 6.9 0.7-1.3 Suspended Solids 10(a) <2--3.5 6.9 0.7-3.6 15(b) <2—7 Total Phosphorus 0.5(a) <0.04-<033 0.4 0.01-0.33 1.0(b) <0.04—<0.07 Total (Ammonia + 3.0(a) <0.1 -<0.15 2.2 0.03 -0.08 Ammonium) Nitrogen 5.0(b) <0.1-<0.15 E. coli 200 <1.4-<4.5 NOTE; (a) limit applies during the non-freezing period (b) limit applies during the freezing period Page 5 of 11 Discussion on Monitoring Data as Compared to the Effluent Limits The monthly averages were all met as prescribed in the Environmental Compliance Approval. The plant is providing effective treatment with meeting all compliance monthly average concentration and loading limits. The annual average effluent BOD5 for 2012 was 2.15mg/L,which is a 21.1%decrease from 2011 (see Chart 6). The annual loading of BOD5 at the plant in 2012 was 0.9kg/d, Refer to Table 1 for a list of monthly average effluent limits and loading limits. Chart 6. The effluent monthly average concentration of BOD5 in 2012 compared to 2011 concentrations. 10 9 ' 6 5 ----- -- — -- —----- 4 ■2011 Effluent GODS 3 (mg/L) 2 ■2012 Effluent BOD5 1 (mg/L) 0 LL 2i Lh O o > 0- c c Page 6 of 11 The annual average effluent Total Suspended Solids (TSS) for 2012 was 2.65mg/L, which is a no change from 2011 (see Chart 7). The annual loading of TSS at the plant in 2012 was 1.1kg/d. Refer to Table 1 for a list of monthly average effluent limits and loading limits. Chart 7. The effluent monthly average concentration of TSS in 2012 compared to 2011 concentrations. 7 6 5 4 3 M 2011 Effluent TSS(mg/L) 2 0 2012 Effluent T55(mg/L) 1 0 c > c 75 an cL > u LL 4 Q in O Q ro c c ¢ The annual average effluent Total Ammonia+Ammonium Nitrogen (TAN)for 2012 was 0.11mg/L, which is a 67.1%decrease from 2011 (see Chart 8). The annual loading of TAN at the plant in 2012 was 0.04kg/d. Refer to Table 1 for a list of monthly average effluent limits and loading limits. Chart 8. The effluent monthly average concentration of TAN in 2012 compared to 2011 concentrations. 3 - 2.5 - 2 L - ---- -------- 1.5 1 ■2011 Effluent TAN(mg/L) 0.5 2012 Effluent TAN (mg/L) 0 ¢ �a c e Page 7 of 11 The annual average effluent Total Phosphorus (TP) for 2012 was 0.07mg/L, which is a 30% decrease from 2011 (see Chart 9). The annual loading of TP at the plant in 2012 was 0.03kg/d. Refer to Table 1 for a list of monthly average effluent limits and loading limits. Chart 9. The effluent monthly average concentration of TP in 2012 compared to 2011 concentrations. 0.3 -------..- 0.25 0.2 — — 0.15 0.1 M 2011 Effluent TP(mg/L) 0.05 ■2012 Effluent TP jmg/L) 0 Do CL > U w Q m Q cn O O d °>° Q FU :3 C C Q The annual geometric mean effluent E.coli for 2012 was 2.3cfu/100mL,which is a 14% increase from 2011 (see Chart 10). Refer to Table 1 for a list of monthly geometric mean effluent limits. Chart 10. The effluent monthly geometric mean concentration of E. coli in 2012 compared to 2011 concentrations, 5 -- 4.5 4 3.5 3 2.5 2 ®2011 Effluent E.coli 1.5 (cfu/100nnQ 1 ®2012 Effluent E. soli 0.5 — (cfu/100mL) 0 W CL > �0 N fl- � ,3 7 W u O W c0 LL O Z O > ro 3 c c Q Page 8 of 11 Section 3: Operating Problems and Corrective Actions Cold temperatures can affect the treatment of the sewage. The mechanical aerators add to the lowering the temperature of the aeration tank. With adjustments to the mixed liquor suspended solids the plant was able to remain in compliance during the cold periods. Section 4: Maintenance Regular scheduled monthly preventative maintenance is assigned and monitored using the Workplace Management System (WMS) program. The following is a summary of maintenance performed other than WMS work orders: -Roof repaired on Building B -Replaced bearings and contactor for Aerator#3 -Replaced UV bulbs -Pump Station upgrades: pumps, piping and hardware -Replaced check valve on RAS Pump -Replaced spider gears on Aerator#4 Section 5: Effluent Quality Assurance Effluent quality assurance is evaluated by monitoring parameters and changes throughout the piant processes. The operators monitor the aeration tank by performing weekly tests on the mixed liquor. These tests include Dissolved Oxygen, pH,temperature, settling tests, Mixed Liquor Suspended Solids (MLSS), and Mixed Liquor Volatile Suspended Solids (MLVSS). As well, monitoring of the alum dosages,wasting volumes and Return Activated Sludge Suspended Solids is completed. Data collected from these tests provide information to the operator to make the appropriate adjustments in the treatment process and take corrective actions before the plant reaches its effluent limits. Section 6: Calibration and Maintenance Regular scheduled monthly preventative maintenance is assigned and monitored using the Workplace Management System program. Annual maintenance on the generator was completed in February by Albert's Generator Services. Flowmetrix Technical Services Inc. performed the annual calibration on the flow meter in April. In house meters for pH and dissolved oxygen are calibrated by OCWA operators as per manufacturer's instructions. Page 9 of 11 Section 7: Effluent Qualitu Effluent Objectives The following table shows the monthly average effluent concentrations ranges and loadings to the effluent objectives outlined in the Environmental Compliance Approval, Parameter Average Average Average Average Monthly Monthly Monthly Monthly Effluent Effluent Result Loading Loading Result Objective Ranges Objectives Ranges (mg/L) (mg/L) (kg/day) (kg/day) BODS 5(a) <2—Q.5 1 3.9 0,7—1.3 0(b) <2—3 Suspended Solids 5(a) <2--3.5 19 0.7-3.6 10(b) <2—7 Total Phosphorus 03(a) <0.04-<0.3 0.28 0.01-0.33 0.8(b) <0.04-<0.07 Total (Ammonia+ 2.0(a) <01 -<0.15 Ammonium) 4.0(b) <0.1 -<0.15 1.57 0.03-0.08 Nitrogen E. soli 150 <1.4-<4.5 Dissolved Oxygen 5 7,23-11.08 Discussion of Effluent Objectives The Rodney WWTP meet all monthly concentrations and loading effluent objectives set out in the Environmental Compliance Approval. The annual average flow for 2012 was 417m3/d,which is below the design flow of 590m3/d. However, there were 12 instances where the design flow was exceeded,this is down from 97 in 2011. Section 8: Biosolids The lagoon is used for sludge digestion and storage as per the Environmental Compliance Approval. The waste activated sludge process transfers to the lagoon. The sludge is allowed to settle at the bottom of the lagoon and the liquid is pumped back to the head of the plant for treatment. There is some sludge build up at the discharge pipe from the plant to the lagoon. This has been put on the capital list for its removal in 2013. Section 9: Communitv Complaints No community complaints with regards to plant operations were received in 2012. Page 10 of 11 Section 10: Bypasses, Spills, and Abnormal Discharges There were no by-pass events for the Rodney WWTP during 2012. The Rodney Wastewater Treatment Plant can direct raw sewage from the pump station to the lagoon when there is a power failure of long duration. The pump station has back up power, however,the treatment plant does not have any back up power. In October when Hurricane Sandy came through the power was out for 2 days throughout the entire municipality. At this time the raw wastewater was directed to the lagoon until the plant regained power. The plant was returned to normal operation when power was restored. Section 11: Summary, Overall the Rodney Wastewater Treatment Plant provided effective treatment in 2012. The pump station was upgraded to replace old pumps and piping. Some capital item recommendations have been provided to the Municipality to consider for completion in 2013 are: -Lab Building roof repair -Alum feed system replacement -Sludge removal at the discharge pipe in lagoon -SCADA upgrades -Environmental Compliance Approval Amendments to allow for the direct discharge of the lagoon providing meeting compliance with effluent limits -Bar screen but infrastructure repairs -Generator for WWTP -Replace/repair drives on Aeration 41 and#4 -Clear berms around lagoon -Phase protection Page 11 of 11 APPENDIX A Analytical Data ._ p9�9�911■EI_0 i�■i'���ieiei�iu�—iimi�'i�' �i�u�mm■�or�e m��e HE EffliIIIIIIIIIIIIIIIIIII 1111111111111111111111111 11 loolool cA APPORTIONM NT OF DRAINAGE ASSESSMENT DUE TO 6EVERANC£ OF LAND APPLICATION �� Y SECTION 65 (6) OF THE DRAINAGE ACT Watershed or System. Latest Engineer's Report prepared by � ,dr� under the date of _ P�Lroxc,1Z �� I�I6z 6 Yc+a-..? 14 INFORMATION AS PER LAST REPORT; Roll # Owner: IJ-IJ Conc,# Lot; 5-& 1,9 _ Original Assessment: Benefit C �:_.00--Outlet C> Area: ``b. elr[ . Total Drainage Assessment; Benefit Outlet INFORMATION AS PER LAST REPORT; 1 Roll # Owner; I�r4 SCI) A&,L _ Conc.# Lot,. 46 ! 2 Original Assessment: Benefit /0. 0 ?Outlet 1 Fl o Area: 20 Ae, _• Total Drainage Asseaementr Benefit Outlet a. Owner: -Pv,- I� �t� T We agree on the share of the Drainage Assessment as follows: Roll#: -iRA Benefit Outlet Area: _-•�o� $ 2 S,px3 $. 4/.0 C�. OwnerZ1 Date Owner_ b.. Owner: -/Z We agree on the share of the Drainage Assessment as follows: Roll#; Benefit Outlet Area: Z A e-- $ g J. Owner Date Owner THIS AGREEMENT ON SHARE OF ASSESSMENT IS APPROVED BY THE COUNCIL OF THE TOWNSHIP OF =BOROUGH BY RESOLUTION # DATED ,lg� Clerk b SCHEDULES OF ASSESSMENT AXFORD DRAIN = TOWNSHIP OF ALDBOROUGH SCHEDULE Acres Gore Lot or Part Affected Owner Benefit Outlet �)+ 19 25 William Morrison 8 2 00 ` r-., �( - 670 cs3- '-f NWT 19 45 10000 2.00 SE' 19 50 George W. Neil 15.00 4000 NE' - 19 20 Jas//. W. ., Ngye21 10 -00 1.00 SWI 20 50 Arthur' l rrisonr/. 15.00 5.00 SEA 20 50 Abell 10.00 5.00 S 2 21 100 15.00 17.00 S2 22 60 B - - 1 22.00 7 NW TI ex.hwy.16 20 James Gray-- U 70 -- 0-?3 2.00 NE' ex.hz�y.16 462 Jas. W. Neils ;1�'- � 5.00 i S2 ex. hwy.16 262 /,/R. :/„ t .070-a�� 3.00 Centre 14ac. 16 32 Department of 6 �� o Highways - 2.00 07o- o8S NW2 ex.hwy.17 462 Archie Morrison 5.00 6.00 NEJ wx.hwy.17 462 to 20,00 6.00 W31 a c.W4 S-21 ex. hwy. 17 31 "P^'���' c�,,;th 7Q g 4.00 E 35j ac.Wj S2 ex. hwy. 17 35g Michael Sich_ - 74-09 4. 00 NE corner E 35 ac. W' S2 17 3 S-t-ae--Azbu - d 70 - a p 1.00 E 23¢ ac. S2 ! d ?v- 0�a ex. hwy. 17 23 TI , f, _ , 3.00 Centre 14 ac. 17 14 Department of Highways 8.00 NZ ex.hwy. 75 18 '2 Department of ` Highways 35.00 21.00 f S A.PPORTI®Nt�MNT OF DRAINAGE ASSESSMENT DUE TO SEVERANCE OF LAND APPLICATION P-qV"/2- SECTION 65 (6) OF THE DRAINAGE ACT ,1L_ bt--7,4/n1 Watershed or System, Latest Engineer's Report prepared by f7eXi4 7 A55 aci& C5 under the date of 13 Z-7 INFORMATION AS PER LAST REPORT; Roll # -7n ._ o5&> Owner: Conc.# '4 Lot, Original Assessment: Benefit Area: 6.0 kc, Total Drainage Assessment: Benefit Outlet INFORMATION AS PER LAST REPORT: Roll # Owner: Conc.# Lot: Original Assessment: Benefit Outlet Area: _ Total Drainage Assessment: Benefit Outlet a. Owner:—� We agree on the share of the Drainage Assessment as follows: Roll#: 70 Benefit Outlet Area: z .� $ 3SS4,• y $ ��[�r pct Owner Date Owner b. Owner: - 2__ We agree on the share of -the Drainage Assessment as follows: Roll#: Benefit Outlet Area: N'No k4 $ $ 042,00 Owner Date Owner THIS AGREEMENT ON 'SHARE OF ASSESSMENT IS APPROVED BY THE COUNCIL OF THE TOWNSHIP OF ALDBOROUGH BX RESOLUTION # DATED ,lg® Clerk i= Eon Schedule of Assessment Neil Drain Township of Aldborough Joie No . 81279 i1y 2! 1982 APPROX . HEC'T'ARES ROLL NO, CON . LOT AFFECTED {OWNER) SENEPIT OUTLET TOTAL 4 SE3419 6 . 0 70--056 (V. Neil) $3 , 550 . 00 $ 600 . 00 $ 4 , 150 . 00 4 SW419 4 . 0 70-055 (We Morrison) 450 . 00 -7- NE-,16 18 . 0 70-084 (J. Neil)- 250 . 00 2 , 720 . 00 2 , 970 . 00 7 NW416 7 . 7 70-083 (H. Scheike) 930 . 00 930 . 00 Total Assessment on Lands $3 , 800 . 00 $4 , 700 . 00 $ 81500 . 00 Con. Road 4 & 7 1 . 2 Twp. of Aldborough $1 , 600 . 00 $ 600 . 00 $ 2 , 200 . 00 Total Assessment on Roads $1 , 600 . 00 $ 600 . 00 $ 2 , 200 . 00 Total Assessment on the Neil Drain $10 , 700 . 00 NOTE : All the above lands are classified as agricultural . APPORTIONMENT OF DRAINAGE ASSESSMENT DUE TO SEVERANCE of LAND APPLICATION SECTION 65 (6) OF THE DRAINAGE ACT `IJ u d P— Watershed or System, Latest Engineer's Report prepared by J. T�Iflt��^ under the date of 'JU Lc INFORMATION AS PER LAST REPORT: Roll # owner: W. Cana.# '25 Lot: Original Assessment: Benefit 2c2.S, Outlet Area: - Ac. Total Drainage Assessment: Benefit Outlet INFORMATION AS PER LAST REPORT: Roll # Owner: Conc.# Lot: Original Assessment: Benefit Outlet Area: Total Drainage Aeseaement: Benefit Outlet a. Owner: we agree on the share of the Drainage Assessment as follows: Rolla: Oyu—0 5 1 Benefit Outlet Area: G S 22-o'c'v $ /,-too Owner Data Owner b. Owner: We agree on the share of the Drainage Assessment as follows: Roll#• Benefit Outlet Area: 4G $ Is"'o $ 00 Owner Date Owner THIS AGREEMENT ON 'SHARE OF ASSESSMENT IS APPROVED By 7fM COUNCIL OF THE TOWNSHIP OF =BOROUGH BX RESOLUTION # DATED rlg� Clerk i Jcw b d O O p o° °o °o O O ° {r f m ° :0. o ': CLJ r-1 Cl 1 co ,--� - L<l°. t° Leo �-' Q,.I • • o ° Gs_-. O O O c H La to Jl 4- D a 4� LCD - -to o 0_ 0 0 0 0 0 0 0° Q. rl J :�7 cV C7 � y to -�I - H D 'D CTS N U] LO Lo m Q LO O co. i� 4� G Gl t0 L7 � p •rf CJ U ... Cd 4 ( f r-I iC!? O o •N �a N Ci.ht 4- CF4 iSj rV+' K4 CA. �} �•,- , p O F D o b En o r� i O L Fq a ll 74 Lo to m o al v Pa n" 41 ci -V C7 uj 17• 7~ F;j rilCl nl.nl C7 Y d rl 111 Cd �� .N .{. {fl Z�() o Q • . • r��:V rj, r~ X APPORTIONMENT OR DRAINAGE A-9SESSMENT C DUE TO SEVERANCE OF LAND APPLICATION SECTION 65 (6) OF THE DRAINAGE ACT 144,l9 z1mid /Ma:�&'-,d'rWatershed or System. Latest Engineer's Report prepared, by _fEAi/c.c-Z l'v,-J �V"e-Llwc under the date of D . r4 LJ � INFORMATION AS PER LAST REPORT; Ralf # 70 -D Owner-. f u�� Conc,# Lot; T Original Assessment: Bessa#�t—� - 6'✓ir vznrG �G�'� ~��;-c>� Area:. 6' Total Drainage Assessment; Benefit Outlet INFORMATION AS PER LAST REPORT: Roll # Owner: Conc A Lot: Original Assessment: Benefit Outlet Area; _ Total Drainage Assessment, Benefit Outlet a. Owner: We agree on the share of the Drainage Assessment as follows: Roll#• —v S Area: • k $ 41,00 Owner Date er- ----------------------------------------� �moeeem ------ b. Owner: We agree on the share of the Drainage Assessment as follows. Roll#: ftnef it Area: (91 O Ad, $ 0,# IVrykw -'v� & Owner s Date Owner tl PHIS AGREEMENT ON SHARE OIL ASSESSMENT IS APPROVED B`lmT'HE®CouNCIL OF THE TOWNSHIP OF ALDBOROUGH By RESOLUTION ## DATED ,19® Clerk a w rn 0 m O � U G1M C � a) � C x' 00 erN _N 1170t!' d7N 'cr � N � O � � r• C C C 4) Or Oa O Nam. N Lo ci �r � ti00 'm C, C) CO (� aJ + r `- OWN O � NN OOOOr r to LU E 2 cu 0 4 _ 4) (� C C co c0 U 0m - O L G O N O C N C ❑ Yin C ❑ � O. C � C = N � � � o V(i ❑ ca c O N.-4) 0� ° o° ® ° M ca o 2 ° B E �LL E ° v �v _ a L a� 9 ° o vi i = osa -imw CNM � " 00 �- Mlf] M M �(pf� OpO? OrOON M'tt � (OCD r- cc C) 1� aOOo u� u� 4) u� cnen (DCO (Owco OoO o00000owoDO U. a cao0ao 0CD a000000aac Q O O O Q 1666666 n h titi � tit- n ti Q ti f ti1+ Q06666 O a 0 O O O O O a 0 0 O O a 0 0 O O O O O O O O O C ® w � cC �-' M N . if O N U) N N N CQ N r- O O N N O h 0 0 Lf'7 Q= Q QN � � NC) 0NNN 00N0OO f� Om. m0 N. 00 «iN f r- Q 00 x CO 0 0 0 O O r• N T 00 7 001 O r 'm N N r r r N N N O r N \ n O (D T n \ � s- r (� tl W tl tl N tl y N r .0 '� J w \ w r . < N \ W N v W N N 0 m 0 rr) � � a-ZU) � zzc(r) 0 LzL4 N zzzCL # � a � d4 d) _, C C j M f� v4A E=t March 11, 2013 Municipality of West Elgin 22413 Hoskins Line Rodney, ON NOL 2C0 Re: Tax Rebate for Royal Canadian Legion Br. 525 Roil #3434 000 091 11000 000 Dear Council Members We are applying to you to consider granting us a rebate of property and education taxes as allowed in section 442.1 of the Municpal Act. This would be for the property and education taxes paid during this fiscal year, January to December 2013. Our understanding is that you are allowed to provide rebates of up to 100 per cent of our property taxes. The education portion of taxes apparently can also be rebated by local municipal authorities, up to 100 per cent. We ask that you take into account the Rodney Legion's support of community activities and betterment when deciding this year's rebate. Thank you in advance for your consideration. Best Re ar s esident, RCL Br. 525