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May 23, 2013 MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING MAY 23, 2013 Council Chambers, West Elgin Municipal Building --------------------------------------------------------------------------------------------------------------------- DISCLOSURE OF PECUNIARY INTEREST APPROVAL OF AGENDA DELEGATIONS: 9.30 a.m. Public Meetings: • Zoning Amendment— Lot B, Gore Concession (Boekhorst) (Al & 131) • Zoning Amendment — Lot 1, Concession 13 (M Wiehle) (A2 & 132) • Zoning Amendment— Lot B, Concession 13 (Hibernia Winery) (A3 & 133) • Zoning Amendment — 204 Third Street, Rodney (Begin) (A4 & B4) 11:30 a.m. Valerie Towsley, LTVCA - Wetlands 1:30 p.m. Christene Scrimgeour— 2012 Audit Report (A5 & A6) 2:00 p.m. Laverne Kirkness — amendment to zoning by-law for commercial block (A7) PLANNING: (131-136) 1.* Report re. Zoning Amendment— Lot B, Concession Gore (Boekhorst) 2.* Report re: Zoning Amendment— Lot 1, Concession 13 (M Wiehle) 3.* Report re: Zoning Amendment — Lot B, Concession 13 (Hibernia Winery) 4.* Report re: Zoning Amendment— 204 Third Street, Rodney (Begin) 5.* Draft By-law for Harvesters Baptist Church 6.* Report re: Lakeview Aldborough Bluffs — deferred from April 25th meeting May.23113..........Page 2 REPORTS: (C1-C9) 1. ROADS 2. RECREATION 3. BUILDING 4. WATER S. BY-LAW ENFORCEMENT 6. DRAINS a) *Tender for McEachren Drain Branches b) *Tender for Dymock-Aldred Drain c) *Tender for Crandall Drain d) *Spriet Associates -Tender for Dunborough Road Culverts 7. WEST ELGIN PRIMARY SYSTEM 8. ADMINISTRATION a) 231 Graham Road 9. ACCOUNTS CORRESPONDENCE: (131-138) 1.* Elgin Elder Abuse Resource Committee --- request for proclamation 2.* FCHS Foundation —funding request 3.* West Elgin Chamber of Commerce— request for annual grant 4.* Ontario Provincial Police —financial impact of 2010 Public Sector Compensation Framework Agreement 5.* Brad Fishleigh, OPP — Elgin County Emergency Detour Routes 6.* Canada Day Committee — request support for Canada Day celebrations 7.* St. Ilijah Serbian Orthodox Church — request for support of"celebration picnic" to be held on August 4, 2013, 8.* MPoWER — request support for road closure for Cactus, Cattle and Cowboys parade on July 20, 2013. May.23/13..........Page 3 BY-LAWS: By-law No. 2012-22 Amending By-law 2010-68 — Danby Drain By-law No, 2013-16 Zoning Amendment— Harvesters Baptist Church By-law No. 2013-31 Zoning Amendment - Boekhorst By-law No. 2013-32 Zoning Amendment - Begin By-law No. 2013-33 Zoning Amendment - Hibernia Winery By-law No. 2013-34 Zoning Amendment—Wiehle By-law No. 2013-38 Amending By-law 2009-46 ---Wismer Drain No. 2, Branch A & B MINUTES (E1) *West Elgin Chamber of Commerce —Annual Meeting, October 2, 2012 NOTICE OF MOTION (F) OTHER BUSINESS: (G1) 1. Closed session — personnel *Information enclosed CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS May 28, 2013 Special Tri County Management Committee, 7:00 p.m. June 13, 2013 Council June 27, 2013 Council Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. MUNICIPALITY OF WEST ELGIN NOTICE OF PUBLIC MEETING ZONING BY-LAW AMENDMENT Henk& Nelly Boekhorst __20437 Hn_rkln-q Lino DATE& TIME: 9:30 a.m. Thursday, May 23rd, 2013. LOCATION: West Elgin Municipal Building -22413 Hoskins Line north of the Village of Rodney. PURPOSE: To consider a proposed amendment to the Zoning By-law for the purposes of disposing a surplus farm dwelling. The proposed amendment would change the zoning of lands lying on the south side of Hoskins Line east of McPherson Road from the Agricultural (Al)Zone to a 'site-specific' Special Agricultural (A2-#)Zone and to a `site-specific' Agricultural (A1-#) Zone. The amendment would also fulfill a condition imposed by the County of Elgin Land Division Committee in granting Application for Consent E60112 to dispose the surplus farm dwelling situated on the lands. The lands proposed to be rezoned 'site-specific' Special Agricultural (A24) comprise an area of 1.1 hectares (2.7 acres), a frontage of 130 metres (427 ft) and a depth of 85 metres (279 ft). The parcel is occupied by a single unit dwelling (erected circa 1960), detached garage, barn and corn crib. No change in use is proposed. The lot would satisfy the minimum lot area and minimum lot frontage requirements (4,000 sq. m and 50 m respectively) of the A2 zone but would exceed the maximum lot area requirement of 1.0 ha. All other requirements are capable of being satisfied. Permitted uses of the A2 zone include a single unit detached dwelling, bed and breakfast establishment, home occupation and an agricultural use. The lands proposed to be rezoned 'site-specific' Agricultural (A14) comprise an area of 38.9 hectares (96 acres) and a frontage of 493 metres (1,617 ft). The parcel has been cleared for agricultural purposes with the exception of a woodlot in the northwest portion of the parcel. No change in use is proposed. The lot would satisfy the minimum lot area and lot frontage requirements (19 ha and 150 m respectively) of the Al zone. The 'site- specific' (i.e. A14) zoning would prohibit a dwelling on the lands as stipulated by the Provincial Policy Statement(PPS) and the Municipality of West Elgin Official Plan. The subject lands are designated `Aggregate Resources' and `Agricultural' in the Municipality of West Elgin Official Plan. ANY PERSON may attend the public meeting and/or make a written or verbal representation either in support of, or in opposition to, the proposed amendment. IF A PERSON OR PUBLIC BODY that files an appeal of a decision of the Council of the Corporation of the Municipality of West Elgin in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Council of the Corporation of the Municipality of West Elgin before the proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss aff or part of the appeal. ADDITIONAL INFORMATION relating to the proposed amendment is available between 9:00 a.m. and 4:00 p.m. at the Municipal Office or from the Municipal Planner, Mr. Ted Halwa, at(599)686-1300(London, Ontario). THE information and material required under Sections 34(10.1)and 34(10.2)of the Planning Act have been provided and this shall serve as sufficient notice of same under Section 34(10.4)of the Act. DATED AT RODNEY this 1st day of May, 2013. Municipality of West Elgin 22413 Hoskins Line Norma Bryant P.O. Box 490 Rodney, Ontario Clerk NOL 2CO Telephone: (519) 785-0560 Fax: (519) 785-0644 Email: nbryant @westeigin.net APPLICATION FOR A ZONING BY-LAW AMENDMENT Hank & Nally Boekhorst Municipality of 20437 Hoskins Line P Y Lot B, Gore Concession WEST ELGIN Municipality of West Elgin KEY MAP BF I , FLEMING LINE II��IELINE ¢ I ¢ 0 GIBB LINE ZONING V A7 AGRICULTURAL Ciachan I JOHNSTON LINE I 8 ,.x A $ 1 2 3 4 5 B 7 a 9 III I i ( I 10 11 HOSKINS LINE I MCLEAN LINE 1 1 ha II (2.7 ac) � t ¢ IV I I ( � -8-9 ha ,. ( ) " f KINTYRE LINE i - 9B ac Z t� axvi ¢ I I L T A !!nk Nelly 8oekhoist y LOST=C U V ` U I MCDOUGALL LINE 1 SOT_wow �A i GORE C©NC�ESSION -- HWY 401 VI ~ _ HOSKINS LINE I I ( '` DOV41+lIE LINE VI VII IDOWNIE LINE I x r SU6JECT LANDS € i 103 vu I I i I Rodney 104 MCMILLAN LINE I QUI LANDS TO BE RE-ZONED 1:92,500 i ! SPECIAL AGRICULTURAL A24 + VIII i I I I I LANDS TO BE RE-ZONED "M I( Q AGRICULTURAL A14 X E B ) C i l7 1 2 3 4 i 5I 6 7 1 8 9 10111 12 13 14115 1& 1718 19120 21 122123 24 I I I I I I MARSH LINE x o o Q i °¢ THOMSON LINE IIr i I ! o i I I I a I I z xi I U I I rY = SILVER CLAY LINE LLI XII 1 U_ New Glasgow ! I i Eagle I E g TALBOT LINE xul I Port 1 I I I GRAY LINE i Glasgow I E E f LAKE ERIE 1:100,000 Community 3,000 1,500 0 3,000 Metres s Planmrsinc MUNICIPALITY OF WEST ELGIN 1i,:2 NOTICE OF PUBLIC MEETING ZONING BY-LAW AMENDMENT Manfred Wlehle DATE&TIME. 9:30 a.m. Thursday, May 23`d, 2013. LOCATION: West Elgin Municipal Building -22413 Hoskins Line north of the Village of Rodney. PURPOSE: To consider a proposed amendment to the Zoning By-law for the purposes of disposing a surplus farm dwelling. The proposed amendment would change the zoning of lands lying on the south side of Talbot Line (County Road No. 3) east of Blacks Road from the Agricultural (Al) Zone to a 'site-specific' Special Agricultural (A24)Zone and to a 'site-specific' Agricultural (A14) Zone. The amendment would also fulfill a condition imposed by the County of Elgin Land Division Committee in granting Application for Consent E106112 to dispose the surplus farm dwelling situated on the lands. The lands proposed to be rezoned 'site-specific' Special Agricultural (A24) comprise an area of 1.4 hectares (2.7 acres), a frontage of 127 metres (417 ft) and a depth of 118.1 metres (387 ft). The parcel is occupied by a single unit dwelling (erected circa 1920) and a storage barn. No change in use is proposed. The lot would satisfy the minimum lot area and minimum lot frontage requirements (4,000 sq. m and 50 m respectively) of the A2 zone but would exceed the maximum lot area requirement of 1.0 ha. All other requirements are capable of being satisfied. Permitted uses of the A2 zone include a single unit detached dwelling, bed and breakfast establishment, home occupation and an agricultural use. The lands proposed to be rezoned 'site-specific' Agricultural (A14) comprise an area of 19.8 hectares (48.9 acres) and a frontage of approximately 240 metres (787 ft). The parcel has been cleared for agricultural purposes with the exception of a large gullyllowlying area. No change in use is proposed. The lot would satisfy the minimum lot area and lot frontage requirements (19 ha and 150 m respectively) of the Al zone. The 'site-specific' (i.e. A14) zoning would prohibit a dwelling on the lands as stipulated by the Provincial Policy Statement (PPS) and the Municipality of West Elgin Official Plan. The subject lands are designated `Agricultural' in the West Elgin Official Plan. The proposed by-law is considered to be in conformity with the Official Plan. ANY PERSON may attend the public meeting and/or make a written or verbal representation either in support of or in opposition to, the proposed amendment. IF A PERSON OR PUBLIC BODY that Isles an appeal of a decision of the Council of the Corporation of the Municipality of West Elgin in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Council of the Corporation of the Municipality of West Elgin before the proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. ADDITIONAL INFORMATION relating to the proposed amendment is available between 9:00 a.m. and 4:00 p.m. at the Municipal Office or from the Municipal Planner, Mr. Ted Halwa, at(519) 686-1300(London, Ontario). THE information and material required under Sections 34(10.1)and 34(10.2)of the Planning Act have been provided and this shall serve as sufficient notice of same under Section 34(10.4)of the Act. DATED AT RODNEY this 1 st day of May, 2013. Municipality of West Elgin 22413 Hoskins Line P.O. Box 490 Norma Bryant Rodney, Ontario Clerk NOL 2CO Telephone: (519) 785-0560 Fax: (519)785-0644 Email: nbryant @westelgin.net APPLICATION FOR A ZONING BYLAW AMENDMENT Mf Manfred W|ehl . Munk|Pa|§y o 21099 T Talbot Line WEST ELGIN P Lot 1, Concession X111 KEY MAP Municipality a West Elgin i BF I . . , BEAnE LINEN 2 LE we LINE ; | | 2 | w.eey$.N122 - � - | q AGRICULTURAL ! \ ^ T 0 LINE - �4 b Gaca1 JOHNSTON LN� E § ( «7a ' 7 A B 1 2 3 4 5 le 7 | e 9 1 01 1 � | ! - \ i I EEANLN� E ! | 19.8 ha / ( 44aa I I � | I KINTYRE LINE _ g an DoT2 « I D u Lug 1 L•T1 HWY� qI | I «, | SKI N LI NE i | v&v ; �DO WNE LINE I . 103 ^ | ( Ro ney | 1£ \ §EmNLINE � Q SPNa AGRICULTURAL s RE-ZONED mr g�m� 1,10 | g�mL �$ ® * wr ( . ! ( ' LANDS rs - 22SPEoC + AGRICULTURAL A1-# 2 § \ � B ( C | D 11213 415 e 71819 1 X12 g' 91E 5; 1719 @ | &|2 .2 2 k ! � | ! | . MARS LINE x � 2 ❑ ! ! ) | ! / | I 1-1t 01AS qN uI\lr- § | . \ k ' e \ ' XI [ § I ( | E ) . 2 I _ O | | . i | s wER C1 uN ° 1 ! �km�ILA�Sk New | ( © ` . Glae &■ � i | Eagle , ( g .�L RT LINE � 3 ' • � ! » i | Port GRAY LINE | ) X11 ! © ! _ LAKE ER E &• + 1:100,000 3,000 1,500 o 3,000 Metre5 } * Gm+¥ &mnew MUNICIPALITY OF WEST ELGIN NOTICE OF PUBLIC MEETING ZONING BY-LAW AMENDMENT Lawrence&Julie Trlckey(Hibernia Winery) 2021 A Talbot Lmnp DATE&TIME: 9:30 a.m.Thursday, May 23`d, 2013. LOCATION: West Elgin Municipal Building -22413 Hoskins Line north of the Village of Rodney. PURPOSE: To consider a proposed amendment to the Zoning By-law to permit a winery The proposed amendment would change the zoning of lands lying on the south side of Talbot Line (County Road No. 3)west of Blacks Road from the Agricultural (Al)Zone to a 'site-specific' Agricultural(A14)Zone. The subject lands comprise an area of 21 hectares (51.9 acres) and a frontage of approximately 300 metres (984 ft). The lands are occupied, on the westerly side, by an older two storey brick single unit dwelling (farmhouse) and various farm buildings and structures. Cultivated agricultural lands are limited with much of the parcel situated in low-lying wooded and/or scrubland areas associated with the Green Drain. A vineyard has been established between the dwelling and farm buildings and Talbot Line. The owners wish to establish a winery ('Hibernia Winery') on the lands. A processing building is proposed to be erected this year followed by a retail outlet in 2014. The winery would comprise receiving, crushing and pressing operations. Also included would be facilities and equipment for fermentation, ageing, clarification, cold storage, ambient storage, bottling operations and a testing laboratory. An amendment to the Zoning By-law is required to permit any process, use or activity not related to the processing of grapes but to winemaking (e.g. fermentation, ageing, cold and ambient storage, bottling, associated retail and hospitality uses). Site plan control would apply, including the execution of a site plan agreement between the owners and the Municipality specifying the owners' obligations with respect to the provision of appropriate siting of buildings, access, parking, buffering, lighting and signage. The subject lands are designated `Agricultural' in the West Elgin Official Plan. The proposed by-law is considered to be in conformity with the Official Plan, ANY PERSON may attend the public meeting and/or make a written or verbal representation either in support of, or in opposition to, the proposed amendment. IF A PERSON OR PUBLIC BODY that riles an appeal of a decision of the Council of the Corporation of the Municipality of West Elgin in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Council of the Corporation of the Municipality of West Elgin before the proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. ADDITIONAL INFORMATION relating to the proposed amendment is available between 9:00 a.m. and 4:00 p.m. at the Municipal Office or from the Municipal Planner, Mr. Ted Halwa, at(519)686-1300(London, Ontario). THE information and material required under Sections 34(10.9)and 34(10.2) of the Planning,Acf have been provided and this shall serve as sufficient notice of same under Section 34(90.4)of the Act. DATED AT RODNEY this 3 day of May, 2013. Municipality of West Elgin 22413 Hoskins Line P.O. Box 490 Norma Bryant Rodney, Ontario Clerk NOL 2CO Telephone: (519) 785-0560 Fax: (519) 785-0644 Email: nbryant @westelgin.net APPLICATION FOR A ZONING BY-LAW AMENDMENT Hibernia Winery(Lawrence Albert Trickey) Municipality of 20219 Talbot Line WEST ELGIN Pt Lot B, Concession XIII Municipality of West Elgin KEY MAP B BEATTIE LINE o OR PEENING LINE p 0 GIBB LINE ZONING 'N°ES I Xli Al AGRICULTURAL TALBOT LINE Clachan JOHNSTON LINE �t 6 A 8 1 2 3 4 5 B 7 B 9 10 11 1 III 21 ha MCLEAN LINE (51.9 ac) a IV a KINTYRE LINE LOTA L T'B TC g V +. E 1 V MCDOUGALL LINE vi HWY 401 Law n Julie Tri e HOSKINS LINE !&Vli DOWNIE LINE 103 Pho[o 2006 VII Rodney 104 MC .ILLAN LINE QU LANDS TO BE RE-ZONED '!:8,000 'SITE SPECIFIC'AGRICULTURALAI� � '- VIII s a � T89 IX B C D 1 2 3 4 5 6 7 10 11 12 13 14 15 16 17 18 19 20 21 22 123 24 MARSH LINE S X 76 a a THOMSON LINE O it 4 XI ¢U¢ w SILVER CLAY LINE a. �7 Y � m � � New Xli SUBJECT LANDS Glasgow 3 Eagle TALBOT LINE XI Port GRAY LINE Glasgow LAKE ERIE 1:100,000 3,000 1,500 0 3,000 Metres Monteith+Brown ptannmq consultants MUNICIPALITY OF WEST ELGIN NOTICE OF PUBLIC MEETING ZONING BY-LAW AMENDMENT Louise&Gaston Begin DATE&TIME: 9:30 a.m.Thursday, May 23nd, 2013. LOCATION: West Elgin Municipal Building -22413 Hoskins Line north of the Village of Rodney. PURPOSE: To consider a proposed amendment to the Zoning By-law for the purposes of permitting the enlargement of an existing residential lot through the conveyance of abutting lands. The proposed amendment would change the zoning firstly; of lands lying generally southerly of Powell Street and fronting on the easterly side of Munroe Street in the Village of Rodney from the Industrial (M1) Zone to the Residential First Density -- Holding (111-1-1) Zone and secondly; of lands fronting on the westerly side of Third Street (unopened) from the Industrial (11111) Zone to the Residential First Density — Holding (R1-H)Zone. The amendment would fulfill a condition imposed by the County of Elgin Land Division Committee in granting Application for Consent E95112 to enlarge an existing residential lot on Munroe Street. The holding symbol would be applied to the lands to ensure premature development does not place until appropriate services are in place and the necessary extensions of Munroe Street and Third Street are constructed at the expense of the owners and to the satisfaction of the Municipality. The result of the change in zoning is shown on the attached Key Map. The lands proposed to be rezoned Residential First Density (111) on the easterly side of Munroe Street comprise an area of 850 square metres (9,150 sq ft). The parcel is vacant and is proposed to be merged in name and title with the abutting vacant residential lot to the north, increasing its size from 809 square metres (8,712 sq ft) to 1,659 square metres (17,862 sq ft). The frontage of the enlarged lot (on Munroe Street), at 20.1 metres (66 ft), would not change. No additional lot would be created and no change in use is proposed. The lot would satisfy the minimum lot area and minimum lot frontage requirements(580 sq. m and 15 m respectively) of the R1 Zone. The lands proposed to be rezoned Residential First Density (111) fronting on the westerly side of Third Street comprise an area of 2,266 square metres (0.5 acres) and a frontage of 10.1 metres (33ft ft). The parcel is occupied by a newer single unit dwelling and a shed. No change in use is proposed. When Third Street is extended, the lot will have sufficient frontage to comply with the minimum requirements of the R1 zone. The subject lands are situated within the `Village' of Rodney and are designated `Residential' in the Municipality of West Elgin Official Plan. The Amendment is considered to be in conformity with the Plan. ANY PERSON may attend the public meeting and/or make a written or verbal representation either in support of, or in opposition to, the proposed amendment. IF A PERSON OR PUBLIC BODY that files an appeal of a decision of the Council of the Corporation of the Municipality of West Elgin in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Council of the Corporation of the Municipality of West Elgin before the proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss a# or part of the appeal. ADDITIONAL INFORMATION relating to the proposed amendment is available between 9:00 a.m. and 4:00 p.m. at the Municipal Office or from the Municipal Planner, Mr. Ted Halwa, at(519) 686-1300(London, Ontario). THE information and material required under Sections 34(90.1)and 34(10.2) of the Planning_ Act have been provided and this shall serve as sufficient notice of same under Section 34(10.4)of the Act r-� DATED AT RODNEY this 3 day of May, 2013. Municipality of West Elgin 22413 Hoskins Line P.O. Box 490 Norma Bryant Rodney, Ontario Clerk NOL 2CO Telephone: (519) 785-0560 Fax: (519) 785-0644 Email: nbryant @westelgin.net APPLICATION FOR A ZONING BY-LAW AMENDMENT Louise and Gaston Begin Municipality of 204 Third Street WEST ELGIN Lot 60, Plan 202 KEY MAP Municipality of West Elgin � 1 � 1 0 0 0 1 MAPLE 817 T 1 1 1 1 1 ALBERT STREET VILLAGE OF RO N Y 1 1 1 1 . 1 1 QUEEN STREET ! 10 Nt LU -W LLJ h w w 1 LU z O z F 1 D 0 MORIAH STREET LL MORIAH 0 � R1 POWELL S CLARK STREET IR1—H 1 H t 'OS Lands pratkusfy conveyed M 10 Munkipathy for purposes of extending Thw Street SUBJECTLANDS MAIN STREET M ZONING R1 RESIDENTIAL FIRST DENSITY 05 OPEN SPACE M1 GENERAL INDUSTRIAL w � o is 30 60malers 1:1,500 s F 103 ® LANDS TO BE RE-ZONED TO RESIDENTIAL w + 44, FIRST DENSITY-HOLDING(R1-H) 0 5o 100 200 Meters A'. Montej 4,81rown 1:5,000 ptammng Consultants MUNICIPALITY OF WEST ELGIN CONSOLIDATED FINANCIAL REPORT DECEMBER 31. 2412 INDEPENDENT AUDITOR'S REPORT To the Members of Council, Inhabitants and Ratepayers of the Municipality of West Elgin I have audited the accompanying consolidated financial statements of Municipality of West Elgin, which comprise the consolidated statement of financial position as at December 31,2012 and the consolidated statements of operations and accumulated surplus, cash flows and changes in net financial assets for the year then ended, and a summary of significant accounting policies and other explanatory information. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these consolidated financial statements in accordance with Canadian generally accepted accounting principles, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility My responsibility is to express an opinion on these consolidated financial statements based on my audit. I conducted my audit in accordance with Canadian generally accepted audit standards. Those standards require that I comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating overall presentation of the financial statements. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion. Opinion In my opinion, the consolidated financial statements present fairly, in all material respects, the financial position of the Municipality of West Elgin as at December 31, 2012 and its financial performance and its changes in cash flows and net financial assets for the year then ended in accordance with Canadian generally accepted accounting principles for municipalities as prescribed by the Public Sector Accounting Board of the Canadian Institute of Chartered Accountants. London, Canada May 23, 2013 LICENSED PUBLIC ACCOUNTANT Statement 1 MUNICIPALITY_OF WEST ELGIN CONSOLIDATED STATEMENT OF FINANCIAL POSITION DECEMBER 31, 2012 (with comparative balances as at December 31, 2011) 2012 2011 FINANCIAL ASSETS Cash and short-term investments $ 4,092,157 $ 4,982,880 Taxes receivable 11276,724 1,135,616 Accounts receivable 2.196.228 1,371568 7.565,109 7.492.064 LIABILITIES Accounts payable and accrued liabilities 615,670 647,981 Deferred revenue(note 6) 141,177 136,084 Net long-term liabilities (note 7) 401,827 471.508 1,158,674 1,255,573 NET FINANCIAL ASSETS 6,406,435 ^ 6,236,491 NON-FINANCIAL ASSETS Tangible capital assets- Schedule 1 (note 1) 45,966,659 45,235,501 Capital work in progress 615,253 1,041,181 Inventories 22,297 56.643 46,604,209 46,333,325 ACCUMULATED SURPLUS - Statement 2 $ 53,010,644 $ 52,569.816 The accompanying notes are an integral part of these financial statements. Statement 2 MUNICIPALITY OF WEST ELGIN CONSOLIDATED STATEMENT OF OPERATIONS AND ACCUMULATED SURPLUS OR THE YEAR ENDED DECEMBER 31.2012 (with comparative balances for the year ended December 31, 2011) Budget Actual Actual 2012 2012 2011 REVENUE Property taxation $ 3,231,382 $ 3,168,910 $ 3,231,782 User charges 3,560,129 3,387,845 3,536,140 Government grants 2,509,552 2,522,412 2,784,705 Investment income 35,000 104,485 111,705 Penalty and interest on taxes 115,000 133,998 126,893 Other revenue 1.500 _ 1.500 1.500 9.452.563 9319,150 9_,792,725 EXPENDITURES General government 1,109,620 823,937 861,478 Protection to persons and property 1,425,943 1,393,328 1,356,701 Transportation services 2,857,613 2,495,584 2,875,724 Environmental services 4,776,921 3,477,683 3,473,669 Health services 3,000 1,080 1,500 Recreation and cultural development 1,234,850 1,307,009 1,194,551 Planning and development 194.283 200.230 272.758 11.602.230 9,69&85 1 10.036.381 Excess operating revenues over expenditures (expenditures over revenues) (2.149.667) (379,701) (,243.656) OTHER REVENUES (EXPENDITURES) Government transfers related to capital 1,207,659 844,526 Donations and other revenues related to capital 164,081 164,081 164,081 Net gain(loss)on disposal of tangible capital assets N 88.078) 0-5-9) 1.371.740 820.529 163,222 Excess revenues over expenditures for the year (777,927) 440,828 (80,434) Accumulated surplus,beginning of year(note 13) 52.569.$16 52,569,816 52.650,250 ACCUMULATED SURPLUS, END OF YEAR(note 8) $ 51,791,889 $_ 3,010,644 $ 52,569,816 The accompanying notes are an integral part of these financial statements. Statement 3 MUNICIPALITY OF WEST ELQIN CONSOLIDATED STATEMENT OF CASH FLOWS FQI&THE YEAR ENDED DECEMBMR 31, 2012 (with comparative balances for the year ended December 31, 2011) 2012 2011 NET INFLOW(OUTFLOW) OF CASH RELATED TO THE FOLLOWING ACTIVITIES: OPERATING Excess revenues over expenditures - Statement 2 $ 440,828 $ (80.434) Non-cash changes to operations Amortization 1,651,528 1,622,001 Net change in non-cash operating balances (A) _ (990,986) 1,888,090 Net change in cash from operating activities 1,101,370 3,429,657 CAPITAL Acquisition of tangible capital assets (2,605,710) (168,709) Net loss on disposal of capital assets 223,024 96,393 Decrease(increase) in work in progress 425,928 (382,178) Net change in inventories 34,346 (4.739) Net change in cash from capital activities (1,922,412) (459,,233) FINANCING Net change in long term debt _ 69.684) (100,386) Net change in cash and cash equivalents during the year (890,723) 2,870,038 Cash and cash equivalents, beginning of year 4,982,880 2,112,842 CASH AND CASH EQUIVALENTS, END OF YEAR $ 4.092,157 $ 4,982,880 COMPRISED OF: Cash $ 4,092,157 $ 4,982,880 ",092,157 092.157 $ 4,982,880 (A) Non-cash operating balances includes taxes and accounts receivable, accounts payable and accrued liabilities and deferred revenue. The accompanying notes are an integral part of these financial statements. Statement 4 MUNICJPALITY OF WEST ELGIN CONSOLIDATED STATEMENT OF CHANGE IN NET FINANCIAL ASSETS FOR THE YEAR ENDED DECEMBER 31,201 (with comparative figures for the year ended December 31, 2011) 2012 2011 Excess revenues over expenditures (expenditures over revenues) - Statement 2 $ 440,828 $ (80,434) Amortization of tangible capital assets 1,651,528 1,622,001 Acquisition of tangible capital assets (2,605,710) (168,709) (Gain)loss on sale of tangible capital assets 223,024 96,393 Decrease(increase) in work in progress 425,928 (382,178) Acquisition of(disposal of)inventories 34,346 (4.739) Increase(decrease) in net financial assets 169,944 1,082,334 Net financial assets,beginning of year 6.236.491 5,154,157 NET FINANCIAL ASSETS, END OF YEAR $ 6,406,435 $ 6.236,491 The accompanying notes are an integral part of these financial statements. MUNICIPALITY OF WEST ELGIIS NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31,2012 The Municipality of West Elgin is a municipality in the Province of Ontario, Canada. It conducts its operations guided by the provisions of provincial statutes such as the Municipal Act, Municipal Affairs Act and related legislation. 1. Significant Accounting Policies The consolidated financial statements of the Municipality of West Elgin are prepared by management in accordance with generally accepted accounting principles for total governments as recommended by the Public Sector Accounting Board (PSAB) of the Canadian Institute of Chartered Accountants. The focus of PSAB financial statements is on the consolidated financial position of the Municipality and changes thereto. The Consolidated Statement of Financial Position reports financial assets and liabilities. Financial assets are available to provide resources to discharge existing liabilities or finance future operations. Net financial assets represent the financial position of the Municipality and is the difference between financial assets and liabilities. This information presents the Municipality's overall future revenue requirements and its ability to finance activities and meet its obligations. The following outlines the significant accounting policies: (a) Reporting Entity These consolidated statements reflect the assets, liabilities, revenues, expenditures and accumulated surpluses and changes in investment in non financial assets of the Municipality of West Elgin. The reporting entity includes the activities of all committees of Council and the following boards, municipal enterprises and utilities which are under the control of Council: Four Counties Community Transportation Services Port Glasgow Yacht Club West Elgin Arena West Elgin Primary Water Supply System There are no non-consolidated entities. MUNICIPALITY OF WEST ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31. 2012 1. SigLiificant Accounting Policies continued (b) Accounting for County and School Board Transactions The taxation, other revenues, expenditures, assets and liabilities with respect to the operations of the school boards, and the County of Elgin are not reflected in the operations in these financial statements. (c) Trust Funds Trust funds and their related operations administered by the Municipality are not consolidated, but are reported separately on the Trust Funds Statements of Financial Position and Statement of Operations. (d) Accrual Accounting The accrual basis of accounting recognizes revenues as they become available and measurable; expenditures are recognized as they are incurred and measurable as a result of receipt of goods or services and the creation of a legal obligation to pay. (e) Non-Financial Assets Non-financial assets are not available to discharge existing liabilities and are held for use in the provision of services. They have useful lives extending beyond the current year and are not intended for sale in the ordinary course of operations. The change in non-financial assets during the year,together with the excess of revenues over expense, provides the Change in Net Financial Assets for the year. Tangible capital assets are recorded at cost which includes all amounts that are directly attributable to acquisition, construction, development or betterment of the asset. The costs, less residual value, of the tangible capital assets are amortized on a straight-line basis over their estimated useful lives as follows: Land improvements 25-50 years Buildings and structures 30-70 years Leasehold improvements term of lease Vehicles 3-20 years Information technology 3-10 years Equipment 5-40 years Roads 20-50 years Bridges and other structures 40-50 years MUNICIPALITY OF 3YEST ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31 2412 1. Significant_Accounting_Policies continued (e) Non-Financial Assets continued The Municipality has a capitalization threshold of$ 10,000, so that individual assets of lesser value are expensed unless they are pooled because collectively they have a significant value. Leases are classified as capital or operating leases. Leases which transfer substantially all of the benefits and risks incidental to ownership of property are accounted for as capital leases. All other Ieases are accounted for as operating leases and the related lease payments are charged to expense as incurred. Tangible capital assets received as contributions are recorded at their fair value at the date of receipt. The fair value is also recorded as contributed revenue. (f} Inventories Inventories held for consumption are recorded at the lower of cost or replacement cost. (g) Revenue Recognition Government grants and transfers are recognized in the financial statements as revenues in the period in which events giving rise to the transfer occur, providing the transfers are authorized, any eligibility criteria have been met, and reasonable estimates of the amounts can be made. (h) Deferred Revenue Grants, contributions and other amounts are received from third parties pursuant to legislation, regulation or agreement and may only be used in the conduct of certain programs, in the completion of specific work, or for the purchase of tangible capital assets. In addition, certain user charges and fees are collected for which the related services have yet to be performed. Revenue is recognized in the period when the related expenditures are incurred, services performed, or the tangible capital assets are acquired. (i) Financial Instruments Financial instruments of the Municipality consist mainly of cash, investments, accounts and taxes receivable. The carrying values of these financial assets approximate their fair values unless otherwise disclosed. MUNICIPALITY QF WEST ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31, 2012 1. Si ficant Accounting Policies continued (j) Use of Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues an expenditures during the period. Actual results could differ from these estimates. (k) Budgets The Municipality's Council completes separate budget reviews for its operating and capital budgets each year. The approved operating budget for 2012 is reflected on the Consolidated Statement of Operations. For capital spending, budgets are set for individual projects and funding for these activities is determined annually and made by transfers from the accumulated surplus and by the application of applicable grants or other funds available to apply to capital projects. 2. Tax Revenues Property tax billings are prepared by the Municipality based on an assessment roll prepared by the Municipal Property Assessment Corporation. All assessed property values in the Municipality were reviewed and new values established based on a common valuation date which was used by the the Municipality in computing the 2012 property tax bills. Property tax revenue and tax receivables are subject to appeals which may not have been heard yet. Any supplementary billing adjustments made necessary by the determination of such appeals will be recognized in the fiscal year they are determined and the effect shared with the County of Elgin and the appropriate school boards. 3. Trust Funds Trust funds administered by the municipality amounting to $ 1,537 (2011 - $ 2,148) have not been included in the Consolidated Statement of Financial Position nor have their operations been included in the Consolidated Statement of Operations. MUNICIPALITY OF WEST ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31,2012 4. Operations of School Boards and the Coun1y of El 'n Further to note 2, the taxation revenues of the school boards and County of Elgin are comprised of the following: School Boards Coun Taxation and user charges $ 1.283.873 $ _ 2580 996 Requisitions $ 1.283.873 $ 2.580.996 5. Pension Agreements The Municipality makes contributions to the Ontario Municipal Employees Retirement Fund (OMERS), which is a multi-employer plan, on behalf of members of its staff. The plan is a defined benefit plan which specifies the amount of the retirement benefit to be received by the employees based on the length of services and rates of pay. The amount contributed to OMERS for 2012 was $ 100,096 (2011 - $ 84,993) for current service and is included as an expenditure on the Consolidated Statement of Operations. 6. Deferred Revenue A requirement of the public sector accounting principles of the Canadian Institute of Chartered Accountants, is that obligatory reserve funds be reported as deferred revenue. This requirement is in place as provincial legislation restricts how these funds may be used and under certain circumstances these funds may possibly be refunded. The balances in the obligatory reserve funds of the Municipality are summarized as follows: 2012 2011 Federal gas tax - transit $ 141,177 $ 136,084 MUNICIRA—LITY OF WEST ELM NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31,2012 7. Net Long-Tenn Liabilities 2012_ 2011 (a) The balance of long-term liabilities reported on the Consolidated Statement of Financial Position is made up of the following: Total long-term liabilities incurred by the municipality including those incurred on behalf of school boards, other municipalities and municipal enterprises and outstanding at the end the year amount to $ 534,070 $ 621,837 Of the long-term liabilities shown above, the responsibility for payment of principal and interest charges for tile drain loans has been assumed by individuals. At the end of the year, the outstanding principal amount of this liability is (132.243) (150329) Net long-term liabilities at the end of the year $ 401 827 $ 471,508 (b) Of the long-term liabilities reported in (a) of this note, $ 326,175 in principal payments are payable from 2013 to 2017, and $ 75,652 from 2018 to 2021 and are recoverable from user rates_ (c) Approval of the Ontario Municipal Board has been obtained for those pending issues of long-term liabilities and commitments to be financed by revenues beyond the term of Council and approved on or before December 31, 1992. Those approved after January 1, 1993 have been approved by by-law. The principal and interest payments required to service these pending issue and commitments are within the debt repayment limit prescribed by the Ministry of Municipal Affairs. (d) The Municipality is contingently liable for long-term liabilities with respect to tile drainage loans, and for those for which the principal and interest had been assumed by other municipalities, school board and unconsolidated local boards,municipal enterprises, and utilities. The total amount outstanding as at December 31, 2012 is $ 132,243 (2011 - $ 150,329) and is not recorded on the Consolidated Statement of Financial Position. (e) The Municipality paid interest on long-term liabilities of$ 22,196 (2011 - $ 26,973). MMCIPALITY OF WEST ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31 2012 8. Accumulated SmMlus, The accumulated surplus on the Consolidated Statement of Financial Position at the end of the year are comprised of the following: 2012 2011 Operating surpluses -for general reduction of taxation $ 518,178 $ 1,018,128 -for reduction of user fees 40,123 207,715 Invested in tangible capital assets 46,119,284 45,751,920 Reserves set aside for specific purpose 4,131,967 3,061,036 Reserves funds set aside for specific purpose 2,201.092 2,531,017 Accumulated surplus $_ 53,010,644 $_52 ,569,816 9. Commitment The Municipality has contracted with OCWA to operate and maintain their water and wastewater systems. The contracted amount for 2012 is $ 374,896 for water and $ 299,462 for wastewater. 10. Public Sector saIM disclosure There were no employees paid a salary, as defined in the Public Sector Disclosure Act, 1996 of$100,000 or more. 11. Post-Closure Landfill Costs During 2007, the Municipality engaged a consultant to estimate the post-closure costs for the West Elgin Landfill site. It is estimated that it will cost $ 296,180 in 2007 dollars which will approximate $568,200 in the year 2022 which is the estimated year of closure. As of December 31, 2012, the Municipality has set aside $ 564,929 (2011 - $ 469,512) in the waste management reserve to fund these costs. MUNICIPALITY OF WEST ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31 2012 12. Segmented Information Segmented information is presented on Schedule 2. The Municipality of West Elgin is a diversified municipality and provides a wide range of services to its citizens including police through contracted services, fire, transportation. environmental services, including water, wastewater and waste disposal and community services, including recreation and planning. The general government segment includes such functions as finance and information services, council and administrative offices. U tN ON O b w 1: C� Vii o�0 O tp O!} LA r ao � tl' iy 64 4 N O m `O N N IQj� op [A O vy M iA �6 p 0 a O a b � I V b N E 00 N w ^m a iv .V � m ^ p rn O r m m n c a a 6 q� W � fi9 O N '�V6j d � G N 00 O Qt lNr1 w M N O m M 00 N f+1 (�. 6H W o i Vj N W000 10 R Wy C 5�j [� to r-• N M w a N U n O N O m V O M N N � = - � N a � r m N m o a �n vi oo a m N NO sa, sn r � a r � c O z 0 v a, N o w, ao v1 0o r rn �n oo ao ao C.�aCa� b b In a�0 0N0 00 r.o m[V p, N A .� O ep r �e1 rl M 01 O �Q Q 65 yj Ot .+ p a b 0 N N b R' G C N N wNi LrI 'C m ` �/1 if OO 0000w m Mv�i a+ ~ 00 co W ie u d Qi 64 yq Q V K y C C 67 rl N y �� fa P• � N%0 *0 cc en Q v1 V1 W M !A cc C. w V1 T kn 10 '� G pp ^ M ripMn � 'O r N W A WEA Q 4 N N 00 M N 0 F& W W Nq n F :C oaopa7'1 a a 09 v W z Q N00 "o T.N.. m N Vd vM1 (N+ N N u N k Ck y cH 69 a VD pop eo �n oa oo r oa Ln oolT V -1� T 110 N L �, bnGria i,M N r} Yi q m m Q rm Il1 m m .. Q M C5 qq yj W N A U N'«� � r�r,y•� O �A pwC13 wwp,, w w s;7 0 i f I i F I i i I i i I I I i MUNICIPALITY OF WEST ELGIN AUDITOR'S REPORT 2012 GAS TAX COMPLIANCE i i i _ S CRIMGEO COMPANY C H A R T E R E D A C C O U N T A N T i I i AUDITOR'S REPORT To The Association of Municipalities of Ontario: Jf I have audited the Corporation of the Municipality of West Elgin's compliance as at December 31, 2012 with the criteria established by the terms and conditions described in sections 3.1, 5.1, 5.4, 6.2, 6.5 to 6.9, 7.1 a to g, 8.1 to 8.3, 9.1, 9.2 and 10.2 of the Municipal Funding Agreement for the Transfer of Federal Gas Tax Revenues Under the New Deal for cities and Communities dated April 8, 2010 between the Association of Municipalities of Ontario and the Corporation of the Municipality of West Elgin. Compliance with the criteria established by the provisions of the agreement is the responsibility of the management of the Corporation of the Municipality of West Elgin. My responsibility is to express an opinion on this compliance based on my audit. I conducted my audit in accordance with Canadian generally accepted auditing standards. These standards require that we plan and perform an audit to obtain reasonable assurance whether the Corporation of the Municipality of West Elgin complied with the criteria established by the provisions of the agreement referred to above. Such an audit includes examining, on a test basis, evidence supporting compliance, evaluating the overall compliance with the agreement, and where applicable, assessing the accounting principles used and significant estimates made by management. i In my opinion, as at December 31, 2012, the Corporation of the Municipality of West Elgin is in compliance, in all material respects, with the criteria established by the terms and provisions described in sections 3.1, 5.1, 5.4, 6.2, 6.5 to 6.9, 7.1 a to g, 8.1, 8.3, 9.1, 9.2 and 10.2 of this agreement. March 27,2013 Jw w '/624 LONDON, ONTARIO LICENSED PUBLIC ACCOUNTANT Suite 950,495 Richmond Street London,Ontario N6A 5A9 •Phone: 519-672-6811 Fax:519-672-9757 MUNICIPALITY OF WEST ELGIN E FEDERAL GAS TAX REVENUE ANNUAL EXPENDITURE AND OUTCOMES REPORTING MODULE FOR THE YEAR ENDING DECEMBER 31, 2012 Annual f Opening Balance of Unspent Funding $ NIL Received from AMO 164,080.58 E Less: Expenditures on Eligible Projects Local Roads and Bridges 164,080.58 Closing Balance of Unspent Funding $ NIL j i i i I c I' i i i i I f I � 7 �LU1. MAY 15 2013. Kirkness �e6Cr�tu�ri Consulting 1647 Cedarcreek Crescent, London, Ontario N5X OC8 Inc. TEL:519-672-6550 FAX:519-672-4290 Urban and L averse @kirknessconsuitinginc.ca Rural Planning wwwAirknessconsultinginc,ca May 15, 2013 Norma Bryant Municipality of West Elgin 22413 Hoskins Line PO Box 490 Rodney, Ontario NOL 2CO Re: REQEUEST TO APPEAR AS A DELEGATION—SEASIDE WATERFRONT INC. -- RE- ACTIVATION OF Application for an amendment to the Zoning Bylaw for commercial development on Havens Lake Road —east side, at south end, Port Glasgow in West Elgin, County of Elgin Dear Ms. Bryant: This is further to our conversation this morning and to confirm that Seaside Waterfront Inc. requests to appear before Council at its' May 23rd meeting. Thank you for assigning the time to be at 2 p.m.. The ZBA application is attached. We will need 15 minutes to provide information to Council and Staff of: 1. the site and building design being considered; 2. the short and long term servicing solutions; 3. Secondary Plan policies compliance considerations. Please note Seaside will use this delegation time to provide information to Council only. The full and complete zoning application, as revised, will be submitted later—post OMB settlement hearing on the Official Plan appeals and the inclusion of the Secondary Plan into the Official Plan. Yours truly, Kirkness Consulting Inc, Urban and Rural Planning Per: Laverne Kirkness, BES.RPP.MCIP. Encl. cc. Howard Culligan —Seaside Waterfronts Inc. cc. Ron Koudys- RKLA cc. Richard Pellarin—Scoterra cc. Dave Hayman -- Biologics 6J 610 Princess Avenue London, ON N6B 2139 Tel: (519)686-1300 Fax: (519)681-1690 Monteith♦Brown E-Mail: mbpc_.mbpc.ca ulannina oohsiiltants Web: www.mbpc.ca 16 May 2013 MEMORANDUM #13-2173 TO: Members of Council Municipality of West Elgin FROM: Dan Smith SUBJ: Public Meeting - May 23`d, 2013 - Amendment to the Zoning By-law — Henk & Neliy Boekhorst—20437 Hoskins Line The above-referenced public meeting is to consider a proposed amendment to the Township of Aldborough Zoning By-law with respect to the abovenoted lands. The amendment would partially fulfill conditions imposed by the Elgin County Land Division Committee in granting a related Application for Consent (E60112) on September 14I", 2012 for the purposes of creating a lot to dispose a surplus farm dwelling. The subject lands are situated on the south side of Hoskins Line east of McPherson Road. The proposed change in zoning is from the Agricultural (Al) Zone to the 'site-specific Agricultural (A1-93) Zone and to the 'site-specific' Special Agricultural (A2-28) Zone. The lands proposed to be rezoned A2-28 comprise the lot on which is situated the surplus farm dwelling. The parcel satisfies the minimum lot area and minimum lot frontage requirements (4,000 sq m & 50 m respectively) of the A2 zone but slightly exceeds the maximum lot area requirement of 1.0 hectares. A 'site-specific' zoning is, therefore, required to maintain compliance with the Zoning By-law. The lands proposed to be rezoned Al-93 comprise the balance of the farm. The parcel satisfies the minimum lot area and minimum lot frontage requirements (19 ha & 150 m) of the Al zone. The Al-92 zoning would prohibit a dwelling being erected on the lands as stipulated by the Provincial Policy Statement (PPS) and the West Elgin Official Plan. The proposed residential lot has been reduced considerably in size (Figure 1), from 2.9 ha (7.0 ac) as originally applied for to 1.1 ha (2.7 ac) as granted by the County of Elgin Land Division Committee. The frontage of the lot has been reduced from 300 m to 130 m, and the depth reduced from 95 m to 85 m. Henk& Nelly Boekhorst MONTEITH BROWN PLANNING CONSULTANTS 16 May 2013 page 2 The lands are designated 'Aggregate Resources' and 'Agricultural' in the West Elgin Official Plan. The draft By-law is considered to be consistent with the PPS and in conformity with the Official Plan. A reference plan has been prepared and deposited with the Land Registrar. The By-law is considered to be in a form suitable for adoption. (original signed by) Dan Smith, MA enclosure APPLICATION FOR A ZONING BY-LAW AMENDMENT ; ; Henk& Nelly Boekhorst Municipality of 20437 Hoskins Line WEST ELGIN Lot B, Gore Concession Municipality of West Elgin FIGURE 1 Y ZONING za ' Al AGR€cuLruRAL CQNCES SIO OP DESIGNATION AGGREGATE RESOURCES 493 m (it617, AGRICULTURAL " b._ a .,_. HOSKINS LINE 2.9 ha 1.1 ha (2.7 ac) Nenk&NB!l�80.�khorst � a 4 _ Ai= 38.9 ha . (96•a c) z s LOTA G©RE.CONCESSf©N LOT G f L �"• �: CONCESSIO`N�UII E, �� a d i. barn 300 m {984 ft) 13m cn N� dwelling �� a garage styt gr corn cnb pia f �+r shed ArPhOf020D6 r '-,.,,f � _, LANDS GRANTED BY COUNTY OF ELGIN LAND DIVISION COMMITTEE AND TO BE ® LANDS TO BE RE-ZONED RE-ZONED SPECIAL AGRICULTURAL A2-28 AGRICULTURAL A7-93 1:6.000 Monteith+Brown LANDS PREVIOUSLY APPLIED FOR (2012) 189 e0 0 160 Metres planning con Su€cants V"�Fr CORPORATION OF THE MUNICIPALITY OF WEST ELGIN BY-LAW NO. BEING A BY-LAW TO AMEND THE TOWNSHIP OF ALDBOROUGH ZONING BY-LAW NO. 90-50, AS AMENDED Henk& Nelly Boekhorst 20437 Hoskins Line WHEREAS the County of Elgin Land Division Committee has granted permission to the creation of a lot (Application for Consent E160112) to dispose a surplus farm dwelling consistent with the Provincial Policy Statement and in conformity with the West Elgin Official Plan; WHEREAS the County of Elgin Land Division Committee in granting its permission has imposed conditions pertaining to the zoning of the lot being created and the lands being retained including a restriction that no further residential development be permitted on the retained lands; WHEREAS certain provisions of the Zoning By-law are not capable of being complied with; NOW THEREFORE the Council of the Corporation of the Municipality of West Elgin enacts as follows: 1. THAT Section 5.3 to By-law No. 90-50, as amended, of the former Township of Aldborough being the Exceptions of the Agricultural (Al) Zone, is hereby amended by the addition of the following: 115.3.93 a) DEFINED AREA Al-93 as shown on Schedule "A", Map No. 33 to this By-law. b) PERMITTED USES accessory use agricultural use dog kennel forestry use hunting preserve landing strip as an accessory use riding school wayside pit wildlife sanctuary" 2. THAT Section 6.3 to By-law No. 90-50, as amended, being the Exceptions of the Special Agricultural (A2) Zone, is hereby amended by the addition of the following: 116.3.28 a) DEFINED AREA A2-28 as shown on Schedule "A", Map No. 33 to this By-law. b) MAXIMUM LOT AREA 1.2 ha" 3. THAT Schedule 'W', Map No. 33 to By-law No. 90-50, as amended, is hereby amended by changing from the Agricultural (Al) Zone to the 'site-specific' Agricultural (A1-93) Zone those lands outlined in heavy solid lines and described as Al-93 on Schedule "A" attached hereto and forming part of this By-law, being part of Lot B, Gore Concession, formerly in the Township of Aldborough, now in the Municipality of West Elgin, in the County of Elgin. 4. THAT Schedule "A", Map No. 33 to By-law No. 90-50, as amended, is hereby amended by changing from the Agricultural (Al) Zone to the 'site-specific' Special Agricultural (A2-28) Zone those lands outlined in heavy solid lines and described as A2-28 on Schedule "A" attached hereto and forming part of this By- law, being more particularly described as being Part 1, Plan 11R-9604, being part of Lot B, Gore Concession, formerly in the Township of Aldborough, now in the Municipality of West Elgin, in the County of Elgin. 5. THIS By-law comes into force upon the day it is passed in the event an appeal has not been filed with the Clerk within the time prescribed by the Planning Act R.S.O. 1990, as amended. In the event an appeal is filed with the Clerk within the time prescribed by the Planning Act R.S.O. 1990, as amended, the By-law shall be deemed not to have come into force until the appeal has been finally disposed of, whereupon the By-law (except for such parts as are repealed or amended as so directed by the Ontario Municipal Board) shall be deemed to have come into force on the day it was passed. READ a FIRST and SECOND time this day of 2013. READ a THIRD time and FINALLY PASSED this day of . 2013. MAYOR CLERK CONCESSION VII HOSKIN LINE— A2-28 GORE CONCESSION LOT A LOT B LOT C Al-93 OOWNIE LINE This is Schedule"A"to By-law No. Municipality of WEST ELGIN Passed this day of 2013. SCHEDULE W Mayor 1:4,000 Clerk NEZ31111cm =Metres 0 25 10 100 111 200 250 69 610 Princess Avenue London, ON N6B 2B9 Tel: (519)686-1300 Fax: (519) 681-1690 Monteith*Brown E-Mail: mbr)c_.mbpc.ca olannina consultants Web: www.mbpc.ca 16 May 2013 MEMORANDUM #13-2226 TO: Members of Council Municipality of West Elgin FROM: Dan Smith SUBJ: Public Meeting — May 23rd, 2013 - Amendment to the Zoning By-law — Manfred Wiehle —21099 Talbot Line The above-referenced public meeting is to consider a proposed amendment to the Township of Aldborough Zoning By-law with respect to the abovenoted lands. The amendment would partially fulfill conditions imposed by the Elgin County Land Division Committee in granting a related Application for Consent (E106112) on January 21st, 2013 for the purposes of creating a lot to dispose a surplus farm dwelling. The subject lands are situated on the south side of Talbot Line (County Road No. 3) east of Blacks Road , The proposed change in zoning is from the Agricultural (Al) Zone to the 'site-specific Agricultural (A1-92) Zone and to the 'site-specific' Special Agricultural (A2-27) Zone. The lands proposed to be rezoned A2-27 comprise the lot on which is situated the surplus farm dwelling. The parcel satisfies the minimum lot area and minimum lot frontage requirements (4,000 sq m & 50 m respectively) of the A2 zone but slightly exceeds the maximum lot area requirement of 1.0 hectares. A 'site-specific' zoning is, therefore, required to maintain compliance with the Zoning By-law. The lands proposed to be rezoned Al-92 comprise the balance of the farm. The parcel satisfies the minimum lot area and minimum lot frontage requirements (19 ha & 150 m) of the Al zone. The Al-92 zoning prohibits a dwelling being erected on the lands as stipulated by the Provincial Policy Statement (PPS) and the West Elgin Official Plan. Manfred Wiehle MONTEITH BROWN PLANNING CONSULTANTS 16 May 2013 page 2 The lands are designated 'Agricultural' in the West Elgin Official Plan. The draft By-law is considered to be consistent with the PPS and in conformity with the Official Plan. A reference plan has been prepared and deposited with the Land Registrar. The By-law is considered to be in a form suitable for adoption. (original signed by) Dan Smith, MA enclosure 4"PAOCT CORPORATION OF THE MUNICIPALITY OF WEST ELGIN BY-LAW NO. BEING A BY-LAW TO AMEND THE TOWNSHIP OF ALDBOROUGH ZONING BY-LAW NO. 90-50, AS AMENDED Manfred Wiehle 21099 Talbot Line WHEREAS the County of Elgin Land Division Committee has granted permission to the creation of a lot (Application for Consent E106112) to dispose a surplus farm dwelling consistent with the Provincial Policy Statement and in conformity with the West Elgin Official Plan; WHEREAS the County of Elgin Land Division Committee in granting its permission has imposed conditions pertaining to the zoning of the lot being created and the lands being retained including a restriction that no further residential development be permitted on the retained lands; WHEREAS certain provisions of the Zoning By-law are not capable of being complied with; NOW THEREFORE the Council of the Corporation of the Municipality of West Elgin enacts as follows: 1. THAT Section 5.3 to By-law No. 90-50, as amended, of the former Township of Aldborough being the Exceptions of the Agricultural (Al) Zone, is hereby amended by the addition of the following: "5.3.92 a) DEFINED AREA Al-92 as shown on Schedule "A", Map No. 74 to this By-law. b) PERMITTED USES accessory use agricultural use dog kennel forestry use hunting preserve landing strip as an accessory use riding school wayside pit wildlife sanctuary" 2. THAT Section 6.3 to By-law No. 90-50, as amended, being the Exceptions of the Special Agricultural (A2) Zone, is hereby amended by the addition of the following: 116.3.27 a) DEFINED AREA A2-27 as shown on Schedule "A", Map No. 74 to this By-law. b) MAXIMUM LOT AREA 1.5 ha" 3. THAT Schedule"A", Map No. 74 to By-law No. 90-50, as amended, is hereby amended by changing from the Agricultural (A1) Zone to the `site-specific' Agricultural (A1-92) Zone those lands outlined in heavy solid lines and described as Al-92 on Schedule "A" attached hereto and forming part of this By-law, being part of Lot 1, Concession XIII, formerly in the Township of Aldborough, now in the Municipality of West Elgin, in the County of Elgin. 4. THAT Schedule "A", Map No. 74 to By-law No. 90-50, as amended, is hereby amended by changing from the Agricultural (Al) Zone to the `site-specific' Special Agricultural (A2-27) Zone those lands outlined in heavy solid lines and described as A2-27 on Schedule "A" attached hereto and forming part of this By- law, being more particularly described as being Part 1, Plan 11 R - 9619, being part of Lot 1, Concession XIII, formerly in the Township of Aldborough, now in the Municipality of West Elgin, in the County of Elgin. 5. THIS By-law comes into force upon the day it is passed in the event an appeal has not been filed with the Clerk within the time prescribed by the Planning Act, R.S.O. 1990, as amended. In the event an appeal is filed with the Clerk within the time prescribed by the Planning Act, R.S.O. 1990, as amended, the By-law shall be deemed not to have come into force until the appeal has been finally disposed of, whereupon the By-law(except for such parts as are repealed or amended as so directed by the Ontario Municipal Board) shall be deemed to have come into force on the day it was passed, READ a FIRST and SECOND time this day of 2013. READ a THIRD time and FINALLY PASSED this day of 2013. MAYOR CLERK CONCESSION XII TALBOT LINE T_ A2-27 CONCESSION XIII LOT D LOT 1 LOT 2 Al-92 This is Schedule"A"to By-law No. Municipality of WEST ELGIN Passed this-day of 2013. SCHEDULE W Mayor 1:3,000 Clerk Metres S 0 20 40 80 120 160 200 63. 610 Princess Avenue London, ON N6B 2139 44f Zoe Tel: (519) 686-1300 Fax: (519)681-1690 Monteith+Brown E-Mail: mbpc @mbpc.ca blannina consultants Web: www.mbpc.ca 21 May 2013 MEMORANDUM #13-2263 TO: Members of Council Municipality of West Elgin FROM: Ted L. Haiwa SUBJ: Proposed Hibernia Winery — Lawrence & Julie Trickey — 20219 Talbot Line — south side of Talbot Line (County Road No. 3), west of Black's Road The ownerslapplicants, Lawrence & Julie Trickey, propose to establish a winery ('Hibernia Winery') on the abovementioned lands. If approved, a winery processing building would be erected this year, followed by a retail outlet in 2014. Processing would consist of receiving, crushing and pressing operations. Also included would be facilities and equipment for fermentation, ageing, clarification, cold storage, ambient storage, bottling operations and a testing laboratory. The subject lands comprise an area of 21 hectares (51.9 acres) and a frontage of approximately 300 metres (984 ft) on the south side of Talbot Line west of Blacks Road. The lands are occupied by an older two storey brick faced single unit dwelling (farmhouse) and various farm buildings and structures. Cultivated agricultural lands appear quite limited with much of the parcel situated in low-lying wooded and/or scrubland areas associated with the Green Drain. A vineyard has been established between the dwelling and farm buildings and Talbot Line. The dwelling is serviced by a private water supply and sanitary waste system. Access to the dwelling is directly from Talbot Line. An existing separate entrance (unused)would be upgraded to provide access to the winery. Neighbouring lands are primarily used for agricultural purposes. Rural residential and other non- agricultural uses are limited in the area. There is no apparent potential for land use conflicts between the proposed use and neigbouring uses. Hibernia Winery—West Elgin MONTEITH BROWN PLANNING CONSULTANTS 21 May 2013 page 2 The subject lands are situated in a designated 'Agricultural Area' in the as yet unapproved County of Elgin Official Plan. Under the Plan, a distinction is made between estate wineries and farm wineries, both of which are recognized as secondary uses permitted in the 'Agricultural Area' subject to the policies of the local official plan and other criteria related to the size of retail and hospitality uses, site plan control, and the minimum area of the parcel planted with vines. The subject lands are designated 'Agricultural' in the West Elgin Official Plan. Section 6.2.1 of the Plan permits a wide range of agricultural uses. The growing of grapes for the purposes of making wine is not specifically permitted, however, would not be excluded on the basis of a reasonable interpretation: Within areas designated 'Agricultural'on Schedule 'E', the primary use of land shall be for farming and buildings, structures, uses and facilities associated with the farm operation including the farm dwelling and dwellings required for full-time farm help. A full range of agricultural activities shall be permitted including the raising of livestock and poultry(and other animals for food, fur or fibre), cash crop farming, specialty farming, mixed farming, aquaculture, apiaries, maple syrup production, horticulture, nurseries, forestry and general farming. While wineries are not specifically referenced in the West Elgin Official Plan, secondary uses that produce value-added agricultural products for the farm operation are permitted (Section 6.22) on lands designated 'Agricultural'. On this basis, the establishment of winery on the subject lands which is used for the growing of grapes for these purposes would potentially be in conformity with the Official Plan. The subject lands are zoned Agricultural (Al) in the Township of Aldborough Zoning By-law. Agricultural uses are defined as follows: 2.4 AGRICULTURAL USE, shall mean the cultivation of land, the production of crops and the processing and selling of such products on a lot and the breeding, raising, and care of livestock and the selling of such livestock or the products of such livestock raised on a lot and, without limiting the generality of the foregoing, may include animal husbandry, and the raising and harvesting of field, bush, tree or vine crops, market gardening, greenhouses, sod farming and mushroom farming, or the sale of such products raised or harvested on the lot or portion thereof. While the growing of grapes and the processing thereof would fit within the definition of agricultural use, this would not necessarily extend to the conversion of grapes into wine (as in a winery) for commercial Hibernia Winery—West Elgin MONTEITH BROWN PLANNING CONSULTANTS 21 May 2413 page 3 purposes. For this part of the operation, a rezoning would be required. The recently adopted County Official Plan supports the establishment of both "farm" and "estate wineries" in the 'Agricultural Area' as noted above neither of which are provided for in the current Zoning By-law in effect for West Elgin. An amendment would be required to permit any process, use or activity not related to the growing of grapes but rather to winemaking (e.g. fermentation, ageing, cold and ambient storage, bottling, associated retail and hospitality uses). An amendment to the Official Plan would not be required, although, site plan control would normally apply. Enclosed herewith is a draft amendment to the Township of Aldborough Zoning By- law which would permit the establishment of a winery on the subject lands. (original signed by) Ted L. Halwa, MCIP, RPP Encl. CORPORATION OF THE MUNICIPALITY OF WEST ELGIN BY-LAW NO. BEING A BY-LAW TO AMEND THE TOWNSHIP OF ALDBOROUGH ZONING BY-LAW NO. 90-50, AS AMENDED Lawrence &Julie Trickey (Hibernia Winery) 20219 Talbot Line WHEREAS the Corporation of the Municipality of West Elgin has given due consideration to an application for an amendment to the Township of Aldborough Zoning By-law to permit a winery on the lands; WHEREAS the use is considered to be in conformity with the West Elgin Official Plan and consistent with the Provincial Policy Statement; WHEREAS a public meeting has been held to consider the proposed amendment in accordance with the provisions of the Planning Act: WHEREAS the Council of the Corporation of the Municipality of West Elgin deems it advisable to amend By-law No. 90-50, as amended, being the Township of Aldborough Zoning By-law to zone the said lands for the purposes proposed; NOW THEREFORE the Council of the Corporation of the Municipality of West Elgin enacts as follows: 1. THAT Section 2 to By-law No. 90-50, as amended, of the former Township of Aldborough being the DEFINITIONS, is hereby amended by the addition of the following: "2.39.1 FARM WINERY, shall mean the use of land, buildings or structures for the processing of fruit into wine including fermentation, production, aging and the storage of wine and wine related products as a secondary use to a vineyard, where the fruit used in the production of the wine is predominantly from the vineyard located on the same lot and may include a retail outlet, hospitality room, laboratory and other accessory uses." 2. THAT Section 5.3 to By-law No. 90-50, as amended, of the former Township of Aldborough being the Exceptions of the Agricultural (Al) Zone, is hereby amended by the addition of the following: "5.3.94 a) DEFINED AREA Al-94-H as shown on Schedule "A", Map No. 73 to this By-law. b) PERMITTED USES farm winery in addition to all other permitted uses of the Al zone." 3. THAT Schedule'W', Map No. 73 to By-law No. 90-50, as amended, is hereby amended by changing from the Agricultural (Al) Zone to the 'site-specific' Agricultural (A1-94-H) Zone those lands outlined in heavy solid lines and described as Al-94-H on Schedule "A" attached hereto and forming part of this By- law, being part of Lot B, Concession XIII formerly in the Township of Aldborough, now in the Municipality of West Elgin, in the County of Elgin. 4. THIS By-law comes into force upon the day it is passed in the event an appeal has not been filed with the Clerk within the time prescribed by the Planning Act, R.S.O._1990, as amended. In the event an appeal is filed with the Clerk within the time prescribed by the Planning Act, R.S.O. 1990, as amended, the By-law shall be deemed not to have come into force until the appeal has been finally disposed of, whereupon the By-law (except for such parts as are repealed or amended as so directed by the Ontario Municipal Board) shall be deemed to have come into force on the day it was passed. READ a FIRST and SECOND time this day of 2013. READ a THIRD time and FINALLY PASSED this day of 12013. MAYOR CLERK CONCESSION XI1 TALBOT LINE LOT CONCESSION Xfll LOT C LOT B Al-94-H This is Schedule"A"to By-law No. Municipality of WEST ELGIN Passed this_day of 2013. SCHEDULE W Mayor 1:3,006 Clerk Metres 0 20 40 80 120 160 200 6/� 610 Princess Avenue London, ON N66 269 Tel: (519)686-1300 Fax: (519)681-1690 Monteith*Brown E-Mail: mb c mb c.ca olannino consultants Web: www.mbpc.ca 21 May 2013 MEMORANDUM #13-2290 TO: Members of Council Municipality of West Elgin FROM: Dan Smith SUBJ: Public Meeting - May 23d, 2013 -Amendment to the Zoning By-law— Louise & Gaston Begin—204 Third Street The above-referenced public meeting is to consider a proposed amendment to the Village of Rodney Zoning By-law with respect to the abovenoted lands. The amendment would partially fulfill conditions imposed by the Elgin County Land Division Committee in granting a related Application for Consent (E95112) on November 301h, 2012 for the purposes of enlarging an existing residential lot through the conveyance of abutting lands. The subject lands lie generally south of Powell Street between Munroe Street and Third Street on the easterly side of Munroe Street. The lands comprise an area of 850 square metres (9,150 sq ft), the southerly portion of which is zoned Industrial (M1). The parcel is vacant and is proposed to be merged in name and title with the abutting vacant residential lot to the north (Bastien), increasing its size from 809 square metres (8,712 sq ft) to 1,659 square metres (17,862 sq ft). The frontage of the enlarged lot (on Munroe Street), at 20.1 metres (66 ft), would not change. No additional lot would be created and no change in use is proposed. The lot would satisfy the minimum lot area and minimum lot frontage requirements(580 sq. m and 15 m respectively) of the R1 Zone. Lands fronting on the westerly side of Third Street comprise an area of 2,266 square metres (0.5 acres) and a frontage of 10.1 metres (33 ft). The parcel is occupied by a single unit dwelling and a shed, The northerly portion of the parcel is zoned Residential First Density (R1) and Residential First Density — Holding (R1-H). The southerly portion, occupied by the shed, is zoned Industrial (M1). No change in use is proposed. If and when Third Street is extended, the lot will have sufficient frontage to comply with the minimum requirements of the R1 zone. Until such time as the street is constructed and extended, application of the holding (H) symbol is considered desirable. Louise&Gaston Begin MONTEITH BROWN PLANNING CONSULTANTS 21 May 2013 page 2 There appears to be some discrepancies between the location of buildings and structures, lot lines and zone boundaries. A survey is evidently in progress which should assist in clarifying these matters. Until such time as a survey is submitted, adoption of the proposed By-law is considered premature. (original signed by) Dan Smith, MA enclosure ZONING BY-LAW AMENDMENT Louise and Gaston Begin Municipality of 204 Third Street WEST ELGIN Lot 60, Plan 202 Municipality of West Elgin KEY MAP � 1 W 1 � 1 F- 1 rI � 1 a 1 MAPLE T 1 1 1 1 F-1 1 ALBERT STREET VILLAGE OF RO N Y 1 _ _T J 1 1 1 1 1 QUEEN STREET * 904 H Uj LU w w F w w 1 I �TTT F_ 0:z U) F- w o (n z I Iw° 1 L-� r MORIAH STREET 11' MORIAH T 6 tuu T3 N R1 =. F POWELLS _`" ' Ri ; ♦�► CLARKSTREEr Lands previouslyaonvoyed to MuniGpatity(or purposes of extending Third Street 0(JUJC4,T caxos ♦�♦�� _E MAIN STREET zoNwG O R7 RESIDENTIALFIRSTDENSITY 4S OPEN SPACE M1 GENERAL INDUSTRIAL 0 15 30 00Meim 1:1,500 s F 903 t ® LANDS RE-ZONED TO RESIDENTIAL o 5t7 700 200 Maters n FIRST DENSITY-HOLDING(R1-H) 1 a,oao `� � planning consultants CORPORATION OF THE MUNICIPALITY OF WEST ELGIN , aa T BY LAW NO. yY xr <;r BEING A BY-LAW TO AMEND THE ` ` TOWNSHIP OF ALDBOROUGH ZONING BY-LAW NO.90-50,AS AMENDED Louise&Gaston Begin 204 Third Street-Rodney WHEREAS the Corporation of the Municipality of West Elgin has given due consideration to an application for an amendment to the Village of Rodney Zoning By-law to permit the enlargement of an existing residential lot through the conveyance of abutting lands; WHEREAS the use is considered to be in conformity with the West Elgin Official Plan and consistent with the Provincial Policy Statement; WHEREAS a public Meeting has been held to consider the proposed amendment in accordance with the provisions of the Planning Act; WHEREAS the Council of the Corporation of the Municipality of West Elgin deems it advisable to amend By-law No. 89-10, as amended, being the Village of Rodney Zoning By-law to zone the said lands for the purposes proposed; NOW THEREFORE the Council of the Corporation of the Municipality of West Elgin enacts as follows: 1. THAT Schedule"A", Map No.4 to By-law No. 89-10, as amended, is hereby amended by changing from the Industrial(M1)Zone to the Residential First Density—Holding (1111-H)Zone those lands outlined in heavy solid lines and described as RI-H on Schedule"A"attached hereto and forming part of this By- law, being Lot 60, Plan 202 and Lot 6, Block J, Plan 135 formerly in the Village of Rodney, now in the Municipality of West Elgin, in the County of Elgin. 2. THIS By-law comes into force upon the day it is passed in the event an appeal has not been filed with the Clerk within the time prescribed by the Planning Act, R.S.O. 1990, as amended. In the event an appeal is filed with the Clerk within the time prescribed by the Planning Act R.S.O. 1990, as amended, the By-law shall be deemed not to have come into force until the appeal has been finally disposed of,whereupon the By-law(except for such parts as are repealed or amended as so directed by the Ontario Municipal Board) shall be deemed to have come into force on the day it was passed. READ a FIRST and SECOND time this day of .2013. READ a THIRD time and FINALLY PASSED this day of .2013. MAYOR CLERK POWELL STREET Uj uj w F i a w }' w w � w t— O N � O Z 0 _ LARK STREET R1-H This is Schedule"A"to By-law No. Municipality of WEST ELGIN Passed this day of 2013. SCHEDULE W Mayor , 1:800 Clerk Metres �, _ " 0 5 10 20 30 40 50 A(I CORPORATION OF THE MUNICIPALITY OF WEST ELGIN BY-LAW NO. BEING A BY-LAW TO AMEND THE TOWNSHIP OF ALDBOROUGH ZONING BY-LAW NO. 90-50, AS AMENDED Harvesters Baptist Church 22663 Johnston Line WHEREAS the Corporation of the Municipality of West Elgin has given due consideration to an application for an amendment to the Township of Aldborough Zoning By-law to permit the continued use of lands for a church camp and to erect 16 cabins on the above mentioned lands; WHEREAS the use is considered to be in conformity with the West Elgin Official Plan and consistent with the Provincial Policy Statement; WHEREAS a public meeting has been held to consider the proposed amendment in accordance with the provisions of the Planning Act WHEREAS the Council of the Corporation of the Municipality of West Elgin deems it advisable to amend By-law No. 90-50, as amended, being the Township of Aldborough Zoning By-law to zone the said lands for the purposes proposed; NOW THEREFORE the Council of the Corporation of the Municipality of West Elgin enacts as follows: 1. THAT Section 19.3 to By-law No. 90-50, as amended, of the former Township of Aldborough being the Exceptions of the Institutional (1) Zone, is hereby amended by the addition of the following: 19.3.4 a) DEFINED AREA 1-4-H as shown on Schedule"A", Map No. 16 to this By-law. b) DEFINITION CHURCH CAMP, shall mean the use of land, buildings or structures by a non-profit religious organization for assembly, worship and recreational camping between May 15t and October 31st of any given year, or as may be permitted otherwise and includes lands for the siting of cabins and the siting or parking of tents, travel trailers and truck campers, and buildings and structures accessory thereto. c) PERMITTED USES accessory use church camp single unit detached dwelling d) MAXIMUM NO. OF DWELLINGS existing single unit detached dwelling 3 existing single unit detached dwelling 3 e) MAXIMUM NO. OF CABINS 16 f) MAXIMUM CAPACITY 200 g) MAXIMUM NO. OF WEEKEND EVENTS between November 1St and April 30'x' 3" 2. THAT Schedule "A", Map No. 16 to By-law No. 90-50, as amended, is hereby amended by changing from the Institutional (1)Zone to the 'site-specific' Institutional— Holding (1-4-H)Zone those lands outlined in heavy solid lines and described as 1-4-H on Schedule "A" attached hereto and forming part of this By-law, being part of Lot 9, Concession III formerly in the Township of Aldborough, now in the Municipality of West Elgin, in the County of Elgin. 3. THIS By-law comes into force upon the day it is passed in the event an appeal has not been filed with the Clerk within the time prescribed by the Planning Act, R.S.O. 1990, as amended. In the event an appeal is filed with the Cleric within the time prescribed by the Planning Act, R.S.O. 1990, as amended, the By-law shall be deemed not to have come into force until the appeal has been finally disposed of, whereupon the By-law(except for such parts as are repealed or amended as so directed by the Ontario Municipal Board) shall be deemed to have come into force on the day it was passed. READ a FIRST and SECOND time this day of 2013. READ a THIRD time and FINALLY PASSED this day of , 2013. MAYOR CLERK CONCESSION II CONCESSION III NORTH LOT 8 LOT 9 LOT 10 I-4-H This is Schedule"A"to 9y-law No. Municipality of WEST ELGIN Passed this day of .2013.. SCHEDULE W Mayor 1:4,000 Clerk Metres 0 25 50 300 160 200 250 66 44t,1(0001 Monteith+Brown planning consultants 25 March 2013 MEMORANDUM #0190/2279 TO: Members of Council Municipality of West Elgin FROM: Ted L. Halwa SUBJ: Proposed Severance — Lakeview Aldborough Bluffs Inc. (Ric Knutson, Agent) - Part of Lot 4, Concession XIV—south side of Gray Line,west of Port Glasgow 1. Purpose • to enlarge an existing lakeshore parcel through the conveyance of abutting lands for the purposes of providing suitable and feasible access to the lot; • the lands proposed to be conveyed have a width of 16.8 metres (55 ft), a depth of 510 metres (1,672 ft) and an area of approximately 0.9 hectares (2.3 acres). The parcel, which has been encroached upon by potions of trailers, accessory structures and landscaped open space associated with the abutting Hickory Grove Trailer Park to the west, is proposed to be added (merged in name and title)to the abutting aforementioned lakeshore parcel; • the Lakeshore parcel which abuts the Lake Erie shoreline, is occupied by a seasonal dwelling. If the consent is granted, the parcel would be increased in size from 7.8 hectares (19.3 acres) to 8.7 hectares(21.6 acres). No additional lot would be created; • the lands proposed to be retained have a frontage of 596 metres (1,955 ft) on Gray Line and an area of 34.4 hectares (85 ac). The parcel is without buildings or structures and extensively cleared, in part, for agricultural purposes with the exception of a large wooded area which occupies the easterly portion of the property. No change in use is proposed. APPLICATION FOR A CONSENT Municipality of Lakeview Aldborough Bluffs i nc_ (Ric Knutson, agent) Municipality GI Part of Lot 4, Concession XIV FIGURE WEST EL Municipality of West Elgin ..7 iRX6LRPAiL{ ' .LR L11,£iSRZFiG.'{LSGillE:,AL} II _ Ji I i 7 S,R J 4 / _ : 2 . _ yy !-_ .ate+ —✓--CY�—u..y �:f s.- 4 4 LIME �. !rI/ r�• rI ` - Al LF �. I i� t 0.9a RW 34.4 ha f I I /. 23 C k' a -:Lot 5�. :3 I ,�. ./. r I / CI ..�. C DES I /e i n 1. r. '� rrj Lakeview Aldboroug,h Bluffs Inc. US x / /w Z H No m Trif it rk f' �i/ r rr. r . 'X. r/� a � i' ' I� E LANDS TORE CONVEYED A ND MERGED � IN TITLEWITH ABUTTING LANDS =LAHDSTOBERETAINED 0 2550 100 150 200 �:� 4 EASTERLY LIMIT OF 33 ft RIGHT-OF-+1+lAY Meters 1:5,000 Lakeview Aldborough Bluffs Inc(Ric Knutson,agent)—Proposed Severance #019012279 Municipality of West Elgin 25 March 2013 page 2 2. Provincial Policy Statement(PPS)and Official Plan • under the Provincial Policy Statement, boundary adjustments in lakeshore areas (i.e. areas other than prime agricultural areas) are not specifically addressed, although it would be reasonable to assume that given these types of severances are permitted in prime agricultural areas provided no new lot is created, the intent of the PPS would not be compromised. On this basis, the proposed severance would be consistent with the PPS; • the subject lands are situated within the designated 'Lakeshore Area' in the West Elgin Official Plan. Consents for the purposes of conveying additional lands to an adjacent lot are permitted provided: a) the conveyance does not lead to the creation of an undersized, irregularly shaped lot(s) unsuited to the purpose for which it is being used or proposed to be used, or contrary to the provisions of the Zoning By-law unless the Bylaw is otherwise amended or a variance granted; b) the lands being conveyed are registered in the same name and title as the lands to which they are being added,and c) it is stipulated in the granting of the severance that any subsequent conveyance or transaction will require a future severance(Section 10.4.2) • a proposed amendment to the Township of Aldborough Zoning By-law to recognize the seasonal dwelling as a legal use on the lakeshore (i.e. Nirta parcel) was refused by Council and subsequently appealed to the Ontario Municipal Board. The Board ruled (9 Aug 2011) in favour of the continued existence of the dwelling subject to a number of matters being addressed, including the use of a holding (M) provision in the amending zoning by-law to ensure 'that the Municipality is satisfied that legal and physical access to the Lakefront parcel exists from Gray Line over the ROW or the Hickory Grove lands for persons and vehicles, including emergency vehicles;" • legal access to the parcel being enlarged was intended to be from an existing 10 metre (33 ft) wide right-of-way registered in 1942. The right-of-way, however, is wooded and overgrown and suffers from the afore-mentioned encroachments. As a result, the right-of-way is unusable as a means of providing legal and physical access to the parcel. By widening the access to 16.8 metres (55 ft), low-lying marshy areas as well as the encroachments would be avoided; Lakeview Aldborough Bluffs Inc(Ric Knutson,agent)—Proposed Severance #0190/2279 Municipality of West Elgin 25 March 2013 page 3 • the existing 10 m right of—way lies within the lands proposed to be conveyed. As it seems, it will be difficult, a best, to remove the encroachments from Hickory Grove, a solution may be to convey the portion of the lands being conveyed affected by the encroachments to the owner of the Park. This would be an opportune time to resolve this issue and a condition imposed to ensure in fact, it does take place; • with respect to item b) and item c) above, these matters are appropriately addressed as conditions of consent, if granted. Conformity with the Official Plan is capable of being maintained. 3. Zoning By-law • the lands being conveyed, retained and enlarged are zoned Agricultural (Al) in the Township of Aldborough Zoning By-law. A By-law to change in zoning of the Nirta lands to `site-specific' Lakeshore Residential - Holding (LR-5-H) was drafted but has yet to be adopted by Council. The By-law permits and defines a seasonal dwelling, establishes various setback provisions, and requires that legal and physical access to the lands be provided prior to removal of the Holding (H) Symbol. The lands being conveyed would require a re-zoning as well such that consistent zoning applied to the enlarged parcel. The lands being retained would readily satisfy the minimum lot area and lot frontage requirements (19 ha and 150 m respectively) of the Al zone and a change in zoning or a site-specific zoning is not required. • the amendment to the Zoning By-law noted above is required to maintain compliance with the By- law. 4. Other • the proposed conveyance would provide legal and physical access to an otherwise land-locked parcel in keeping with, and necessary, to fulfill a related decision of the Ontario Municipal Board 5. RECOMMENDATION That the proposed consent by Lakeview Aldborough Bluffs Inc. (Ric Knutson, agent) be supported subject to the following conditions and the Elgin Land Division Committee advised accordingly: Lakeview Aldborough Bluffs Inc(Ric Knutson,agent)-Proposed Severance #019012279 Municipality of West Elgin 25 March 2013 page 4 a) That the lands being conveyed and enlarged be re zoned 'site-specific'Lakeshore Residential -- Holding (LR-5-H) First Density (RI) consistent with the decision of the Ontario Municipal Board; b) That the lands being conveyed are merged in the same name and title as the lands to which they are being added; c) That Section 50(3) of the Planning Act R.S.O. 1990, as amended, shall apply to any future transactions or conveyances on the subject lands; d) That the necessary permit or approval is granted from the County of Elgin Woodlands Conservation By-law; e) That an entrance from Gray Line be designed and constructed to he standards of he Municipality. REASONS i) Consistency with the Provincial Policy Statement would be maintained; ii) Conformity with the West Elgin Official Plan would be maintained; iii) The requirements of the Township of Aldborough Zoning By-law are capable of being satisfied; iv) The matters set out in the Planning Act would be satisfied. J Ted L. Halwa, MCIP, RPP z H W o o Ln 4� N to M W cd 6, oo cYr Z m w LO W O W H moo. yr yr tDI � x H U �H a ('A U H o U Q x A 4-) v W H �A 05 v U 4-) �A o o Q U N � P4 Q) w n� � v W x � H H � 0 a� O z H W o 0 N �, WA � Ln Ln z � � N W 0 H H z H a H A o U H Q o H 40. H H r A o g' H N b O � ❑ °' w >1 a� wG � 0 � � U 4 H > a� O z H U' W E a+ A� o rn o H H H p A o a 10.0. A Z3) w H a� � H -J 1:7) s4 O U o n u P4 �4 �4 ro O (1) i a w >1 w (1) f-i x � 0 W � ro o W H > F y ,.� a� O 6( d) A0.h, SPRIET ASSOCIATES ENGINEERS&ARCHITECTS May 21, 2013 155 York 5ireot London,Ontario N6A 1A8 Tel.(519)672-4100 Fax(519)433-9351 E-mail:mali0spriet.ca www.spriet.ca Mr. Scott Gawley, CGA Administrator-Treasurer Municipality of West Elgin 22413 Hoskins tine, Box 490 RODNEY, Ontario NOL 2CO Dear Mr. Gawley: Re: Dunborough Road Culverts Job No. 211022-1 Tenders on the above noted project closed on Friday, May 17, 2013 and the results were as follows: (H.S.T. excluded) Birnam Excavating $ 78,122.13 A-Excavating $ 84,010.00 Gary D. Robinson Contracting $ 90,940.00 Aar-Con Excavating $ 99,700.00 The low bidder is Birnam Excavating a firm which we have successfully completed numerous projects within the past. We recommend that they be awarded the contract. I trust you will find the above sufficient. Yours truly, SPRI SSOCIATES LONDON LIMITED Sp let, P. Eng. JMS:dm Associates:A.M.SPRIET•J.R.SPRIET•A.L.GIGUN K.McILMURRAY+M.P.DEV05•J.M.SPRIET•C.S.LIERMAN Page 1 of 1 D� Norma Bryant From: Scott Gawley fsgawley @westelgin.net] Sent: May-07-13 10:14 AM To: 'Norma Bryant Subject: FW. Proclamation Request Attachments: ONPEA WEAAD 2013 PROCLAMATION West Elgin.doc R. Scott Gawley CGA Administrator/Treasurer Municipality of West Elgin awIe westel i net 519-785-0560 From: Bonnie Rowe fmailto:bonniepiper2002 @hotmaii.com] Sent: May-06-13 12:58 PM To: Scott Gawley Subject: Proclamation Request Hello Scott, The Elgin Elder Abuse Resource Committee (EEARC) will be commemorating World Elder Abuse Awareness Day again this year on June 15th. We are holding a tree-planting ceremony at the St. Thomas Seniors Recreation Centre at IPM on that day. As part of our public awareness initiatives, we are requesting that the Municipality of West Elgin proclaim June 15th as World Elder Abuse Awareness Day in West Elgin. I have attached a copy of a proclamation statement that could be brought before Council for consideration. Thank-you for your consideration. Bonnie Bonnie Rowe, Committee Coordinator, Elgin Elder Abuse Resource Committee "See it......Stop it....... Prevent itl" Call the Seniors Safety Line for help 1-866-299-1011 08/05/2013 F World Elder Abuse PROCLAMATION AWARENESS DAY June 15, 2013 WHEREAS: Older adults in Ontario are valued members of society and deserve to live with dignity; and WHEREAS: In 2006,the International Network for the Prevention of Elder Abuse, in support of the United Nations International Plan of Action, proclaimed a day to recognize the significance of elder abuse as a public health and human rights issue; and WHEREAS: 2013 marks the 8th Annual World Elder Abuse Awareness Day. Its recognition will promote a better understanding of abuse and neglect of older adults; and WHEREAS: Locally, hundreds of seniors are at risk of being abused each year; and WHEREAS: It is imperative that community members take action to create social change to prevent and raise awareness of elder abuse and to educate older adults of their rights; and WHEREAS: Preventing abuse of older adults will help improve their quality of life and allow older adults to continue to live as independently as possible and contribute to the life and vibrancy of Ontario; and WHEREAS: Ageism is a major cause of elder abuse in Ontario. Where there is respect there can be no abuse; therefore, society is urged to Stop Abuse and Restore Respect. THEREFORE; I, of the Municipality of West Elgin, Ontario do hereby proclaim June 15, 2013 as World Elder Abuse Awareness Day in West Elgin, Ontario and encourage all of our community members to recognize and celebrate seniors and their ongoing contributions to the success and vitality of Ontario. Dated on this day of , 2013 by The Ontario Network for the Prevention of Elder Abuse ELGIN ELDER ABUSE Resource Committee D IR Middlesex Four Counties v Hospital Alliance Health Services t -4 Foundation 'j- T ruUNDATION 1824 Concession Dr,,R.R.3 Newbury ON N01-1Z0 519-693-4441 x.2438 info.fchsfoundatJon@rnha.tvh.ca April 24, 2013 Mayor Bernard Wiehle Municipality Of West Elgin 22413 Hoskins Line PO Box 490 Rodney, Ontario N01-2CO Dear Mayor Wiehle and Council Members: I made a presentation to council on Thursday February 14 on behalf of the Four Counties Health Services Foundation and at that time we had not received the final equipment requirement for the Four Counties Health Services. At that presentation we were looking at supporting the stretchers for the Emergency department and at that time I had asked for your consideration of a donation of$4,000. The FCHS Foundation is now going to do an Ultrasound Campaign as our current machine is 10 years old. Our current machine has served us well but has reached its "end of life" by provincial standards. I have included our Spring Appeal letter with the information and if you would like me to come back to give an update on our ultrasound campaign I would be pleased to. I respectfully ask that your previous consideration of$4,000 go towards our Ultra Sound Campaign. Looking forward to hearing from you. Thank You EJJ61_UN� Debbie Munn Fundraising Developer Four Counties Health Service Foundation 519-693-7111 Ext 2501 Serving Elgin,Kent,Larnbton and Middlesex Counties West Elgin Chamber of Commerce Municipality of West EIgin April 23,2013 RR#1 Rodney, ON NOL 2CO: I Dear Council and Staff, This letter's purpose is to formally request the annual grant from the municipality to the West Elgin Chamber of Commerce. Enclosed you will find the minutes of our last AGM,our year end financial statement and our 2013 budget. We appreciate your ongoing support of our organization and we have been working bard to be positive advocates for our communities and the businesses therein contained. If there is anything i else we can do to assist in strengthening and beautifying West Elgin,please let us know. Respectfully yours, Terry Ecker Secretary t Elgin Chamber of Commerce i i P.O.Box 94, Rodney, Ontario NOL 2CO (519) 785-0810 Fax: 785-2002 West Elgin Chamber of Commerce Budget For the period ending August 31,2013 2013 2012 Budget Actual Receipts Administration Fees $ 350 357 Municipal Grant 4,000 4,000 Membership -- 1_4,125 3,825 $ 8,475 $ .8,212 Disbursements Operations Membership Drive $ 700 & 621 Postage and Office 300 122 Memberships 575 418 Insurance 550 540 Bank Charges 50 98 Buisness Special Events 500 302 Web Site 600 550 Travel 250 3,525 2,651 Tourisim&Economical Development Community Calendar 1.100 1.017 Special Events 500 Adverting ,500,500 1.170.170 3,100 2,187 Welcoming. i Promotions 350 85 Community Beautification 1,500 1,500 Total Disbursements $ 6.475 $ 6,423 i 1 1 i i Ontario Police OPP Municipal Policing Bureau Provincial provinciaie ® Bureau des services policlers des municipalites Police de l'Ontario 777 Memorial Ave. 777,ave Memorial Orillia ON L3V 70 Orillia(ON) L3V 7V3 i Tel: (745)329-6200 Fax: (705)330-4191 i File#: 4450 a U LJ; I'VE W' May 7, MAY 13 201 Mayors 1 Reeves COUNT rf OF ELGIt4 OPP Policed,Municipalities ACPAINIST R;A' 1;6c SERVICES Dear Mayor/Reeve: T am writing to inform you of the financial impact of the 2010 Public Sector Compensation Framework Agreement as communicated to your municipality in a letter dated January 28,2011. The Framework Agreement is for a four-year term commencing January 1,2011 and extending to December 31,2014. Within the 2010 Framework Agreement between the Ontario Provincial Police Association (OPPA) and the Province of Ontario,the OPPA agreed to a two-year across the board salary freeze for both uniform and civilian members. The salary freeze applied to 2012 and 2013. The agreement will conclude with a salary increase in 2014,which will match the salary of the highest paid police service in Ontario. At this time the projected salary increase for 2014 will be 8.55 percent. This salary increase clause for 2014 will be implemented some time between January 1St and September UP of 2014,and the increase will be retroactive to January 1St. The 2014 salary rate estimates for OPP costs have been provided in the chart below for your reference: -2014 Annual Salary Rates Comparison Agreement Increase 2014* 2011-2013 •$ % Provincial Constable $94,702 $87,240 $7,462 8.55 Sergeant $106,483 $98,093 $8,390 8.55 Detachment Administrative Clerk $60,181 $55,439 $4,742 8.55 Based on current projected wages.of police services in Ontario 2 Mayors 1 Reeves Page two In December 2013,your municipality can expect to receive your 2014 estimate for policing services. This document will reflect the most current available salary projections for 2014. The OPP recognizes that efficiency and financial accountability are of paramount importance to municipal governments. We also understand that OPP policing forms a significant portion of municipal budgets, Through operational assessments and business process reviews,the OPP works to continually identify opportunities to improve the delivery of policing services to better serve municipalities and this work continues. We are currently engaged in a working group to provide a forum for the OPP to bring together invited stakeholders to discuss and provide strategic advice on opportunities to provide efficiency and effectiveness. We will continue our close collaboration with municipalities as partners in ensuring an effective system of municipal police services delivery. We will also continue to work with the Future of Policing Advisory Committee (FPAC),an advisory body established by MCSCS, as it develops recommendations that will contribute to effective, efficient and sustainable police service delivery in Ontario. If you require additional information or clarification of the information contained in this letter,please contact my office at(705)329-6200. You may be assured of the OPP's commitment to working with you as we continue to provide effective and professional policing services to your community. Yours truly, R.A. (Rick)Phiibin, Superintendent Commander Municipal Policing Bureau /pf c.Financial Officer P5 Ontario Provincial Police c�a 42696 John Wise Line OP P RR#5 Ontario Police ® St.Thomas,ON N5P 3S9 Provincial provincials Tel: (519)631-2920 Police de POntarlo Fax: (519)631-2923 File: 642:00/643-00 April 22, 2013 jr 4-Y4y r ! Mayor Bernie Wiehle Municipality of West Elgin 450 Sunset Drive St. Thomas, ON N5R 5 V 1 Dear Sir: RE: Elgin County Emergency Detour Routes This letter is in follow-up to the letter dated 21 Feb 2013, and the meeting on 12 Mar 2013 regarding Hwy 401 closures and subsequent use of Emergency Detour Routes. In our meeting on March 120, I advised the group that I would raise the issue of lengthy Hwy 401 closures at the next meeting of the West Region Strategic Leadership and specifically discuss the possibility of Quick Response Crash Teams in West Region. On 03 Apr, 2013 I attended the West Region Strategic Leadership meeting and introduced the topic for discussion. A lengthy discussion took place resulting in the following: • Quick Response Crash Teams are not an option in West region as we do not have the resources to cover the extensive lengths of the three 400 Series Highways. The GTR is a much smaller geographical area to cover enabling the use of Crash Teams • Our discussion has led to the renewed emphasis of assignment of a Traffic Supervisor at all 400 Series Highway crashes when the highway is closed • The Traffic Supervisor will make a determination if a Technical Traffic Collision Investigator is required at the onset of the crash and not wait for medical reports from the hospital regarding the severity of injuries ■ And, West Region will increase the number of TTCI trained officers to expedite their ,A response when required at a crash scene. I believe the discussion at our Strategic Leadership meeting was very beneficial and the commitments provided above will assist our members to re-open Highway 401 as soon as possible when there is a requirement for it to be closed. As I stated in my last correspondence,the Opp fully realizes the impacts of closing Highway 401 and our investigators will work diligently to re-open the highway as soon as possible. We will also continue to provide the necessary resources to ensure the safe movement of traffic on the EDR. Mayor Bernie Wiehie .../2 I thank you for bringing your concern forward for discussion, and hope that this resolution meets with your satisfaction. Please feel free to contact me if you require further explanation or discussion. Kind Regards, A�= Brad Fishleigh Inspector Detachment Commander Elgin County OPP BF/sm Pb ,Nauue F p of Corporation of the Municipality of West Elgin May 23, 2013 22413 Hoskins Line Rodney, Ontario NOL 2C0 Dear Mayor & Council: Re: Canada Day, Miller Park, West Lorne Monday, July 1st— 2013 Our Canada Day Committee will be organizing our Canada Day celebration. The following service clubs will be participating — Optimist Club of West Lorne, West Lorne Lawn Bowling Club, West Lorne & Rodney Fire Departments, Knights of Columbus and West Lorne Legion, The committees will be meeting to organize the events. The following is a list of events to date, however more activities may be organized. Monday, July 1$t 1. Kids Country Carnival which was a huge success thanks to the local businesses; 2. Knights of Columbus - Fish Fry; 3. Opening Ceremonies; 4. West Lorne Firemen vs. Rodney Firemen Fun Baseball game; 5. Snake Lady Show; 6. Fireworks —West Elgin Fire Departments. We are therefore requesting support for the following: (a) Council approval to hold Canada Day celebrations at Miller Park/Rodney Park on July 1st, 2011; (b) Provide a grant for the use of the arena on July 1 st if necessary; (c) Authorization to request funding for the celebrate Canada Day program from Heritage Canada; (d) Funding to cover the fireworks expense. Thanking you in advance. Yours truly, Ann Smith Canada Day Committee /as 22413 Hoskins Line, Box 490, Rodney, Ontario NOi_ 2C0 lei: (519) 785-0560 Fax: (519) 785-0644 .., av .�v. o iiii .L 1C .7j J`J'i tiJt!U�f P. N MAY 15 2013 1 ST. I[IJAH SERBIAN ORHTODOX CHURCH 9354 GRAHAM RD. EAGLE, ONTARIO NOL-2PO May 15, 2013 TO WHOM IT MAY CONCERN: This is a formal notification about the festivities at st. i joh Serbian Orthodox Church in Eagle, Ontario. On Sunday, August 4t', 2013, there will be a church service commemorating the Patron Saint followed by a "celebration picnic" involving a luncheon and some music until 8:00 p.m. During the picnic, alcoholic beverages will be available. If you have any questions please do not hesitate to call me at. 1-519 351-4922. You can also fax me. The number is: 1-519 948-9808. Sincerely, Radomir Nesic, President 296 McNaughton Ave., E. Chatham, Ontario N7L-268 P9 Municipality of West Elgin 22413 Hoskins Line Rodney, On NOL 2CO May 23, 2013 Attention: Mayor and Council Members On behalf of MPoWER, for Cactus, Cattle and Cowboys Event on Saturday, July 20, 2013, for the Horse Parade that will be held in West Lorne, we are asking for the road closure. The Parade will start at 12:00 and should last until 1:30pm. The NEW ROUTE is: Starting at Miller Park at Wood St. North on Wood St. to McGregor Turn right on McGregor to Evandale Turn left on Evandale to Main St. Left on Main to Isabella St. right of way Turn right on Isabella, down Munroe St. (back of Heritage Home) Turn left on Graham Rd. and continue on Graham Road to north side of Arena,turning left and follow guide tape around soccer field and back to Wood St. (Map enclosed) I have also sent a letter to Clayton Wafters, at the County Building. I am also contacting the Road Dept; Rodney Fire Dept.; Dutton/Dunwich Fire Dept.; Parks and Recreation and the OPP. West Lorne Fire Dept. will be serving the public for breakfast from 7:00am to 11:30am at the Fire Hall in West Lorne. Your assistance is greatly appreciated. Thank you. Respectfully, Mary Bodnar On behalf of MPoWER 519-785-0937 West Lorne, Ontario O y O 3 O 9 y FO � P cadult.p ' " 76 C�attCe and c COWOOYS Parade Route Saturday Starts at loon JuIV 20, 2013 WEST ELGIN CHAMBER OF COMMERCE MEETING AGM OM , 2012 IN ATTENDANCE: lrene ftddester,.B it Denning;TerryEckersley;Robert , Ed Markham,.John Milburn,Heather. Boll, Steve Emery,Norman Miller, Bernie Wiehle, John Bleats,Diane Slaats, Mary Bodnar, Sharon Little, Scott Gawley,Ed Kebbel,Pam Piccir ato Opening:remarks from Guest Speaker,.Bernie Wiehle:. Thank you Chamber and Charnber members. You have done a great job at looking at economic,deuelopment,and you have done a-lot of the work.and you deserve.a.pat on the back, Good things are on the horizon! I wanted to share.a little story with,you-I needed a greeting card and had two young lads who went with me to help purchase one. I told them I was going to Stedman and they said"Oh that's a.great store-we.love if'. People want your,.businesses and we want.to see•them grow. So on behalf of the Municipality, "Thank you for all the hard work you do". Minutes of.the Previous AGM Meeting: Reviewed for.errorslornissions . -Motion to.approve accepted by Irene Puddester and secondcd by Ed Kebbel. Carried President's Report:2612 in Review: One year ago,I:proudly accepted as president of the West Elgin Chamber,of Commerce. Although intimidating at-first,.I learnt quickly that I had some wonderful resources to count on. The executive has been there to guide me, support me and tolerate me. It's a tremendous team of individuals.who all seethe same light just beyond the horizon. This year,we say goodbye:to our longtime treasurer, Ed Kebbel,who has performed his duties professionally and accurately for many years. Our secretary Terry Eckersley.has now had the job for a year and is doing great work for the chamber and has been a great support to me. Our format.has adjusted this past year to:focus,more on the Business after 5 events and I believe" .has been-a success. fiach event.has.grown and I hope that the host businesses have benefited from our presence.and support: I'd like to thank everyone for the support,the willingness to cm=wicate•concerns and victories,and would like to encourage you.all to,continue to be proud advocates for West Elgin. f Your Board for 2.013 is Bill Denning,Robert White,Terry Eckersley, Nicole Hibbs,John Slaw and Heather Bell. The Nominating Committee for 2013 is Grace McGartland, Robert White and John Slaats, The Auditing Committee for 2013 is Serge.Lebedz and Ed Kebbel. Presid'ent's Closing Remarks: Keep in mind that the municipally supported West Elgin Economic Development Group that heather,Bernie and myself are a part of has had a productive year creating a comprehensive•action plan for our community. It will address not only what the needs of our townspeople and business community are but also what are the needs of prospective retailers,residents and industry,how to attract them and offer them what they need. You will be hearing more about this in the near future. I'd like to end our meeting by thanking all of you for being here tonight. The coming year is full of challenges and opportunities. Together we can face them all and succeed. Meeting Adjourned-Motion moved by Robert and seconded by Pam Piccinato. Next Chamber meeting.November 260 at West Lorne Legion. I I!I k I i