08 - June 25, 2013 County Council Agenda
ORDERS OF THE DAY
FOR TUESDAY, JUNE 25, 2013 – 9:00 A.M.
ORDER
1st Meeting Called to Order
2nd Adoption of Minutes – May 28, 2013
3rd Disclosure of Pecuniary Interest and the General Nature Thereof
4th Presenting Petitions, Presentations and Delegations
DELEGATION:
9:00 a.m.
Retirement Recognition: Sonia Beavers
9:00 a.m.
Dan Sheridan, Financial Coordinator and Kim Verkuil, Supervisor,
Ontario Works & Social Housing, with report titled “Ontario Works –
Proposed Provincial budget 2013 Potential Implications” (Attached,
deferred from May 28, 2013 Council)
9:15 a.m.
Sandy Whittall, Vice President, Mental Health Services and Janice
Vandevooren, Director, Forensic Psychiatry with PowerPoint
Presentation titled “Because the future of Mental health care is
here…we’re raising Awareness” (Attached)
11:30 a.m.
Tom Marks, Council representative on the St. Thomas Elgin General
Hospital (STEGH) Board of Governors with STEGH report (Attached)
11:30 a.m.
Recognition of County of Elgin Economic Development and Tourism
Advisory Committee (CEEDTAC) and sub committee members
11:45 a.m.
Retirement Recognition: Bill Tucker, Director of Education, Thames
Valley District School Board
5th Motion to Move Into “Committee Of The Whole Council”
6th Reports of Council, Outside Boards and Staff
7th Council Correspondence
1) Items for Consideration (None Received)
2) Items for Information (Consent Agenda)
OTHER BUSINESS
8th
1) Statements/Inquiries by Members
2) Notice of Motion
3) Matters of Urgency
9th Closed Meeting Items (None)
10th Recess
11th Motion to Rise and Report
12th Motion to Adopt Recommendations from the Committee Of The Whole
13th Consideration of By-Laws
14th ADJOURNMENT
LUNCH WILL BE PROVIDED
NOTICE:
Deputy Warden for June - Councillor Ens
Deputy Warden for July - Councillor Marr
th
June 27, 2013 5 Annual Warden’s Charity Golf Tournament -
St. Thomas Golf & Country Club
July 9, 2013 County Council Meeting (not required)
July 23, 2013 County Council Meeting
August 18-21, 2013 AMO Annual Conference -Ottawa, ON
November 15, 2013 2013 Warden’s Banquet -
Dutton-Dunwich Community
Centre
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Draft COUNTY COUNCIL MINUTES
Tuesday, May 28, 2013
The Elgin County Council met this day at the Administration Building at 9:03 a.m. with all
members present with the exception of Councillor McIntyre (regrets).
Warden McWilliam in the Chair.
ADOPTION OF MINUTES
Moved by Councillor Walters
Seconded by Councillor Mennill
THAT the minutes of the meeting held April 23, 2013 be adopted.
- Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
–
None.
DELEGATION
Lindsay Rice and Kellie Coelho, Project Coordinators, and Petrusia Hontar, Research
Consultant, all of Pathways to Prosperity, gave a presentation titled “Pathways to Prosperity,
Community Planning for Women’s Economic Security in Elgin - St. Thomas”.
Moved by Councillor Marr
Seconded by Councillor Jenkins
THAT the presentation titled “Pathways to Prosperity, Community Planning for Women’s
Economic Security in Elgin - St. Thomas” dated May 28, 2013 be received and filed.
- Carried.
Moved by Councillor Ens
Seconded by Councillor Couckuyt
THAT we do now move into Committee Of The Whole Council.
- Carried.
REPORTS
Elgin County Homes Dietary Policy and Procedure Manual: Revised – Manager of
Support Services – Bobier Villa
The manager presented the revised policy and manual report regarding dietary services in
the County’s three homes for seniors.
Moved by Councillor Mennill
Seconded by Councillor Jenkins
THAT Council approve the Elgin County Homes Dietary Policy and Procedure Manual as
presented; and,
THAT the report titled “Elgin County Homes Dietary Policy and Procedure Manual: Revised”
dated May 13, 2013 be received and filed.
- Carried.
Alarms: Bed/Chair: New – Director of Homes and Seniors Services
The director presented the report outlining the use of alarms as part of the fall prevention and
management program in the County’s three homes for seniors.
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County Council 2 May 28, 2013
Moved by Councillor Marr
Seconded by Councillor Couckuyt
THAT Council approve the Alarms: Bed/Chair Policy; and,
THAT the report titled “Alarms: Bed/Chair: New” dated May 1, 2013 be received and filed.
- Carried.
Bed Rails: Policy Revision – Director of Homes and Seniors Services
The director presented the report, revising the policy regarding the use of bed rails to protect
residents in the County’s three homes for seniors.
Moved by Councillor Walters
Seconded by Councillor Wiehle
THAT Council approve the Bed Rails policy revisions; and,
THAT the report titled “Bed Rails: Policy Revision” dated May 1, 2013 be received and filed.
- Carried.
Resident Abuse: Policy Revisions – Director of Homes and Seniors Services
The director presented the revised policy regarding the policy to promote resident safety and
well-being in the County’s three homes for seniors.
Moved by Councillor Marr
Seconded by Councillor Jenkins
THAT Council approve the Resident Abuse policy revisions; and,
THAT the report titled “Resident Abuse: Policy Revisions” dated May 13, 2013 be received
and filed.
- Carried.
Approval in Principal for a New Shedden Library Facility – Director of Community and
Cultural Services
The director presented the report outlining next steps for a new library facility for the
Shedden Library in Southwold Township.
Moved by Councillor Mennill
Seconded by Councillor Couckuyt
THAT the Warden, on behalf of Elgin County Council, commend the Township of Southwold
Council for the vision and pro-active approach being taken to provide a new library facility in
Shedden, indicating Elgin County Council’s strong support for this project; and,
THAT the report titled “Approval in Principal for a New Shedden Library Facility” dated May 1,
2013 be received and filed.
- Carried.
Elgin County Library Mission and Vision Document – Director of Community and
Cultural Services
The director presented the report outlining the results of a visioning process by library staff.
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County Council 3 May 28, 2013
Moved by Councillor Walters
Seconded by Councillor Ens
THAT the following mission statement for Elgin County Library be adopted: “Elgin County
Library provides a welcoming, inclusive and supportive environment that fosters life-long
learning, creative expression, community engagement and cultural vitality in harmony with a
rural way of life”; and,
THAT the document titled “Elgin County Library: Our Vision” be approved for use in library
project and planning purposes.
- Carried.
Low-Cost Access to Computers Through Renewed Computer Technologies – Director
of Community and Cultural Services
The director presented the report outlining a not-for-profit organization that refurbishes
computers for re-use from government agencies to libraries, schools and individuals.
Moved by Councillor Marr
Seconded by Councillor Couckuyt
THAT the report titled “Low-Cost Access to Computers Through Renewed Computer
Technologies” dated May 2, 2013 be received and filed.
- Carried.
Elgin Economic Development Advisory Group – General Manager of Economic
Development
The manager presented the report on the formation of a new committee to provide advice on
municipal and business perspectives to the County’s Economic Development department.
Moved by Councillor Jenkins
Seconded by Councillor Mennill
THAT the County of Elgin Economic Development and Tourism Advisory Committee
(CEEDTAC) be dissolved and the members thanked for their service; and,
THAT the terms of reference for the Elgin Economic Development Advisory Group be
approved; and,
THAT the General Manager of Economic Development be directed to begin the process of
appointing members to the Elgin Economic Development Advisory Group as described in the
May 7, 2013 report; and,
THAT the two County Council positions previously named to CEEDTAC for 2013 be
appointed to the Elgin Economic Development Advisory Group.
- Carried.
Elgin Tourism Cruiser: Summer Student Operations – General Manager of Economic
Development
The manager presented the report outlining policies regarding the use of a mobile kiosk
during the summer’s tourism season.
Moved by Councillor Walters
Seconded by Councillor Marr
THAT County Council directs staff to implement the proposed risk management measures
and the Tourism Student(s) Driver Policy Manual associated with the operation of the Elgin
Tourism Cruiser.
- Carried.
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County Council 4 May 28, 2013
Foreign Direct Investment: Agri-business Sector – General Manager of Economic
Development
The manager presented the report regarding funding from the Invest Canada Community
Initiatives Program for the development of an investment action plan for the agri-business
sector.
Moved by Councillor Mennill
Seconded by Councillor Ens
THAT staff be authorized to accept the contribution of up to $22,500 from the Invest
Canada Community Initiatives Program for the development of the Lead Generation and
Targeted Investment Action Plan for the Agri-business sector; and,
THAT County Council directs the Chief Administrative Officer to sign the Contribution
Agreement for Invest Canada Community Initiatives Program pertaining to the Lead
Generation and Targeted Investment Action Plan for the Agri-business sector; and,
THAT the consulting firm Millier, Dickinson, Blais Inc., be retained to complete the Lead
Generation and Targeted Investment Action Plan for the Agri-business sector; and,
THAT the Warden be authorized to send letters of thanks to Joe Preston, M.P., Middlesex-
Elgin-London and Ed Fast, Minister of International Trade (and Minister for the Asia-Pacific
Gateway) for their support.
- Carried.
Motor Vehicle Collision Review on County of Elgin Roads - 2012 – Director of
Engineering Services
The director presented the report, reviewing statistics from 2012 on county roads.
Moved by Councillor Wiehle
Seconded by Councillor Mennill
THAT the report titled “Motor Vehicle Collision Review on County of Elgin Roads - 2012”
dated May 14, 2013 be forwarded to the Elgin County OPP and Aylmer Police Services
Boards for their information; and,
THAT letters from the County of Elgin be forwarded to the Elgin Group Police Services and
the Aylmer Police Services Board thanking them for their support in providing motor vehicle
collision information to the County of Elgin.
- Carried.
Award of Tenders: Engineering Capital Projects – Director of Engineering Services
The director presented the report regarding the awarding of tenders for three projects:
Campbell West Culvert Replacement, Largie Bridge Replacement and Construction of a
Two-Bay Ambulance Base and Standby Generator Building.
Moved by Councillor Walters
Seconded by Councillor Jenkins
THAT AAR-Con Excavating be selected for the Campbell West Culvert Replacement Tender,
Contract No. 6090-13-03 at a total price of $55,650.00, inclusive of a $5,000.00 contingency
allowance and exclusive of H.S.T.; and,
THAT Intrepid General Limited be selected for the Largie Bridge Replacement Tender,
Contract No. 6290-13-04 at a total price of $364,951.56 inclusive of a $15,000.00
contingency allowance and exclusive of H.S.T.; and,
THAT Graceview Enterprises be selected for the Construction of a Two-Bay Ambulance
Base at Dutton/Dunwich and Standby Generator Replacement at Bobier Villa tender,
Contract No. 2800-12-03 at a total price of $973,300.00 inclusive of a $10,000.00
contingency allowance and exclusive of H.S.T.; and,
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County Council 5 May 28, 2013
THAT if the cost increases above the tender amount approved by Council by more than 10
per cent, the director will prepare a further report to Council outlining the expenditures; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contracts.
- Carried.
2013 Elgin County Motorcycle Ride for United Way – Director of Engineering Services
The director presented the report outlining a fund-raising event for the United Way.
Moved by Councillor Marr
Seconded by Councillor Couckuyt
THAT the County of Elgin endorse the 2013 Elgin County Motorcycle Ride in support of the
Elgin St. Thomas United Way; and,
THAT the report titled “2013 Elgin County Motorcycle Ride” dated May 15, 2013 be received
and filed.
- Carried.
Budget Comparison: April 2013 – Director of Financial Services
The director presented the report, highlighting budget performance.
Moved by Councillor Mennill
Seconded by Councillor Marr
THAT the report titled “Budget Comparison – April 2013” dated May 16, 2013 be received
and filed.
- Carried.
The meeting recessed for five minutes.
CORRESPONDENCE
Items for Consideration
1. Susan Sheridan, CMO, Deputy CAO Clerk-Treasurer, Township of Killaloe-Hagarty-
Richards, with a letter of support to ensure the timely implementation of the Provincial
Government’s proposed measures to stop the spread of contraband tobacco.
2. Erica Arnett, Health Promoter, Elgin St. Thomas Public Health, with Save the Date notice
for Elgin St. Thomas Bike Summit to be held on June 14, 2013 at the St. Thomas Timken
Centre.
The following recommendation was adopted in regard to Correspondence Item #1:
Moved by Councillor Mennill
Seconded by Councillor Marr
THAT Elgin County Council supports the timely implementation of the Provincial
Government’s proposed measures to stop the spread of contraband tobacco.
- Carried.
The following recommendation was adopted in regard to Correspondence Item #2:
Moved by Councillor Walters
Seconded by Councillor Jenkins
THAT Correspondence Item #2 be received and filed.
- Carried.
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County Council 6 May 28, 2013
Items for Information (Consent Agenda)
1. Lower Tier municipal authorization to sign road maintenance agreement with the County
of Elgin from: Township of Southwold, Town of Aylmer, Municipality of Dutton/Dunwich,
Municipality of West Elgin, Municipality of Bayham, Municipality of Central Elgin, and the
Township of Malahide.
2. Brad Fishleigh, Detachment Commander, Elgin County OPP, addressing concerns
regarding Highway 401 closures and Elgin County emergency detour routes.
3. Michelle Casavecchia, CAO/Clerk, Township of Malahide, with resolution supporting
initiative of Western Ontario Wardens’ Caucus Survey on Broadband Needs.
4. Ontario Municipal Social Services Association Quick Connect with Ontario Budget 2013
information.
rd
5. Heather Jackson, Mayor, City of St. Thomas, thanking Council for support of 3 Annual
Mayor’s Charity Hockey Game.
6. Cathy Fox, Communicatons and Public Relations Specialist, St. Thomas Elgin General
Hospital (STEGH) with a press release titled “Raising a Flag for Mental Health – A
Project Milestone for STEGH”.
7. Ted McMeekin, Minister of Community and Social Services, responding to letter of
support from the County of Elgin for the Violence Against Women, Services Elgin
County’s capital building project.
8. The Mayors’ Coalition Steering Committee with resolutions announcing the: Affordable,
Sustainable and Accountable Policing (ASAP) Executive Committee for 2013; and the
mandate for the ASAP Executive Committee to affect positive change to the rising costs
of policing.
9. Kettle Creek Conservation Authority with a news release titled “Local Artists Supporting
the Watershed’s Living Forest”.
10. Information regarding Bridges Out of Poverty Workshop to be held on June 8, 2013.
11. Theresa Levschuk, Executive Assistant to the Director, Thames Valley District School
Board, with an invitation to the retirement celebration for Bill Tucker, Director of
Education, to be held on June 17, 2013.
12. Dan Mathieson, Mayor, City of Stratford, in cooperation with the Stratford Shakespeare
Festival, with an invitation to Civic Night at the Festival Theatre on June 19, 2013.
13. Marilyn Robbins, Executive Office Assistant, South West Local Health Integration
Network with an email titled “South West LHIN – IHSP Board Governance Discussion
Questions.”
14. MaryJo Sullivan, Manager, Operations Unit, Ministry of Agriculture and Food, informing
Council that the Dexter Line Relocation project application for funding under the
Municipal Infrastructure Investment Initiative was denied.
15. Federation of Canadian Municipalities (FCM) Communique regarding budget highlights
and what happens next.
In regard to Correspondence Item #11: The Chief Administrative Officer reported Mr. Tucker
and his wife will attend the June 25, 2013 session of council to be recognized and then join
council for lunch to follow.
Moved by Councillor Wiehle
Seconded by Councillor Ens
THAT Correspondence Items #1 – 15 be received and filed.
- Carried.
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County Council 7 May 28, 2013
OTHER BUSINESS
Statements/Inquiries by Members
–None
Notice of Motion
–None
Matters of Urgency
– None
Closed Meeting Items
Moved by Councillor Marr
Seconded by Councillor Couckuyt
THAT we do now proceed into closed meeting session in accordance with the Municipal Act
to discuss matters under Section 240.2 (e) litigation or potential litigation including matters
before administrative tribunals, affecting the municipality or local board – Reforestation
Agreement; and, Section 240.2 (c) a proposed or pending acquisition or disposition of land
by the municipality or local board – Provincial Offences Act (POA) Property Options.
- Carried.
The Chief Administrative Officer presented the Reforestation Agreement.
The Director of Financial Services presented the Provincial Offences Act (POA) Property
Options report. The Director of Community and Cultural Services presented the addendum
to the POA Property report.
Moved by Councillor Mennill
Seconded by Councillor Jenkins
THAT we do now rise and report.
- Carried.
Moved by Councillor Walters
Seconded by Councillor Ens
THAT the Warden and Chief Administrative Officer be authorized and permitted to execute
the reforestation agreement for lands on the south side of Talbot Road East in the Township
of Southwold more particularly described in the confidential agreement signed and dated on
May 28, 2013.
- Carried.
Moved by Councillor Marr
Seconded by Councillor Mennill
THAT staff be directed to commission an appraisal of the subject property for future
consideration; and,
THAT the Warden be directed to write a letter of appreciation to Jeff Yurek, M.P.P., Elgin-
Middlesex-London thanking him for his assistance in exploring various property options; and,
THAT staff be directed to investigate funding opportunities for cultural facility improvements;
and,
THAT the confidential report titled “Provincial Offences Act (POA) Property Options” dated
May 13, 2013 be received and filed.
- Carried.
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County Council 8 May 28, 2013
Motion to Adopt Recommendations of the Committee of the Whole
Moved by Councillor Jenkins
Seconded by Councillor Wiehle
THAT we do now adopt recommendations of the Committee Of The Whole.
- Carried.
DELEGATION
Barbara Arbuckle, Director of Ontario Works & Social Housing, with a report titled “Ontario
Works – Proposed Provincial Budget 2013 Potential Implications” dated May 28, 2013. The
director was not able to attend the council meeting.
Moved by Councillor Walters
Seconded by Councillor Couckuyt
THAT the report titled “Ontario Works – Proposed Provincial Budget 2013 Potential
Implications” dated May 28, 2013 be deferred.
- Carried.
BY-LAWS
Moved by Councillor Ens
Seconded by Councillor Marr
THAT By-Law No. 13-12 “Being a By-Law to Confirm Proceedings of the Municipal Council
of the Corporation of the County of Elgin at the May 28, 2013 Meeting” be read a first, second
and third time and finally passed.
- Carried.
ADJOURNMENT
Moved by Councillor Walters
Seconded by Councillor Jenkins
THAT we do now adjourn at 11:00 a.m. and meet again on June 25, 2013 at the County
Administration Building Council Chambers at 9:00 a.m.
- Carried.
Mark McDonald, Cameron McWilliam,
Chief Administrative Officer. Warden.
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11
12
Because the future of mental
health care is here...
Wejre raising Awareness
CARING FOR THE BODY, MIND & SPIRIT SINCE 1869
13
Todayr
Introduction and thank you
•
Legacy of mental health care in Elgin County
•
What is forensic mental health care
•
Introducing the new Southwest Centre for Forensic Mental
•
Health Care
Continuing mental health services in Elgin County
•
CARING FOR THE BODY, MIND & SPIRIT SINCE 1869
14
lWe are grateful. For a community
and region that first welcomed
mental health care in 1939, and has
been integrally involved in
supporting patients and staff ever
since.m
Dr. Gillian Kernaghan, President and CEO
St. Josephjs Health Care London
CARING FOR THE BODY, MIND & SPIRIT SINCE 1869
15
70 years of excellence in mental health
care in Elgin County
THE WAR YEARS
Shortly after the declaration
of World War 11 in 1939 the
hospital was leased to the
Department of National
Defense and was used as an
Air Force training base.
THE MOST ADVANCED IN
IN THE BEGINNING
THE DOMINION
Construction on the Ontario
When the hospital reopened
Hospital begins in August of
after the war it was a time of
1937. Built for the purpose of
innovation and growth git
treating individuals with a
was considered the most
psychiatric illness.
advanced in the dominion.
CARING FOR THE BODY, MIND & SPIRIT SINCE 1869
16
70 years of excellence in mental health
care in Elgin County
REGIONAL MENTAL
HEALTH ERA
In January 2001, St.
Josephis took over
governance of the former
St. Thomas Psychiatric
Hospital.
A TIME OF CHANGE f
SOUTHWEST CENTRE FOR
1970is f1990is
FORENSIC MENTAL
Introduction of the
HEALTH CARE
forensic mental health
Opening on June 14; the
program in 1976.
new facility represents a
Beginning of mental
new beginning.
health transformation
CARING FOR THE BODY, MIND & SPIRIT SINCE 1869
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Forensic mental health care for almost 40 years
CARING FOR THE BODY, MIND & SPIRIT SINCE 1869
18
Forensic Mental Health Care
How does the forensic system work?
Patients within a forensic mental health facility are individual
•
who have been declared either unfit to stand trial, have been
found not criminally responsible on account of a mental health
issue, or are referred for assessment by the criminal justice sy
Forensic patients in Ontario are under the jurisdiction of the
•
Ontario Review Board (ORB)
Highly skilled staff and physicians assist patients towards thei
•
personal recovery journeys
Patients are able to develop skills and supports needed to
•
successfully reintegrate back into their communities
CARING FOR THE BODY, MIND & SPIRIT SINCE 1869
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Forensic Mental Health Care
What happens after a patient is discharged from hospital?
The forensic outreach team plays a crucial role in the safe
•
and successful transition of forensic clients back into the
community
Intensive rehabilitation efforts continue within the
•
community setting
Patients are able to live full, meaningful and successful lives
•
after leaving the hospital
CARING FOR THE BODY, MIND & SPIRIT SINCE 1869
20
Forensic Mental Health Care
Fighting the stigma
Forensic patients often idoublej stigmatized.
•
Added stigma because they are within the forensic mental health
•
system
There is often a strong feeling of judgement from peers and
•
community
A common misconception is that forensic mental health patients a
•
violent and dangerous
An anti-stigma campaign has been established by St. Thomas Elgin
•
General Hospital in conjunction with community partners to chall
the stigma often associated with mental illness
CARING FOR THE BODY, MIND & SPIRIT SINCE 1869
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Features ofr
The new Southwest
Centre for Forensic
Mental Health Care
401 Sunset Drive
Central Elgin,
June 2012
Ontario
CARING FOR THE BODY, MIND & SPIRIT SINCE 1869
22
Southwest Centre for Forensic Mental
Health Care
Development and planning
Officially broke ground in April 2011
•
Dual relationship with the Ministry of Health and
•
Infrastructure Ontario
Partnership with Integrated Team Solutions (ITS) to design,
•
build and maintain
During Construction there were over 200 workers onsite at
•
any given time
Officially named in 2012
•
Designed with intent and built with purpose
•
CARING FOR THE BODY, MIND & SPIRIT SINCE 1869
23
November 2011 June 2012
December 2012March 2013
CARING FOR THE BODY, MIND & SPIRIT SINCE 1869
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Southwest Centre for Forensic Mental
Health Care
89 beds and 233,640 square feet of contemporary,
•
therapeutic space
As a provincial resource it will provide comprehensive
•
inpatient and outpatient mental health care services
An abundance of natural light and calming colourpalettes
•
to facilitate recovery-oriented environments
This space will help our highly skilled care team care for
•
people in healing environments that foster dignity, create
hope and promote individual growth and skill development
CARING FOR THE BODY, MIND & SPIRIT SINCE 1869
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Emphasis on Emphasis on
patient, family patient, family
& community& community
Balance Balance
safety, safety,
Improve Improve
security, security,
quality of lifequality of life
privacy & privacy &
observationobservation
Design Design
ConsiderationsConsiderations
Foster dignity Foster dignity Linked to
& excellence& excellencecommunity
Promote Promote Encourage Encourage
independence independence personal personal
& personal & personal support support
developmentdevelopmentnetworksnetworks
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Southwest Centre for Forensic Mental
Health Care
As patients progress in their recovery they journey through
•
the specially designed facility
Divided into three sections; downtown, neighbourhoodand
•
house
A balance between safety, security, privacy and observation
•
Spaces in the downtown area encourage social interaction
•
and community
Areas in the nieghbourhood promote education and skill
•
building
The house provides living spaces where privacy and dignity
•
are valued
CARING FOR THE BODY, MIND & SPIRIT SINCE 1869
27
Downtown -front lobby
Downtown
House gpatient bedroom
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Mental Health Services in Elgin County
St. Josephjs continued role in specialized mental health care
St. Josephjs Health Care London will continue to provide
•
specialized mental health ambulatory services for Elgin
County through its Elgin ACT teams and Adult Ambulatory
service, as well as the Steele St. Treatment and
Rehabilitation Residence.
Specialized mental health inpatient care (or longer term
•
care) will be provided at St. Josephjs specialized mental
health care facility located in London.
A full online health services directory in Elgin County visit:
www.thehealthline.a
CARING FOR THE BODY, MIND & SPIRIT SINCE 1869
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Thank your
www.sjhc.london.on.ca
CARING FOR THE BODY, MIND & SPIRIT SINCE 1869
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Report to Elgin County Council re: St. Thomas Elgin General Hospital (STEGH)
From : Tom Marks, Council representative on the STEGH Board of Governors
Date: June 17, 2013
Once again this past year STEGH has met its objectives of having a balanced budget
from hospital operations, meeting also the various goals needed to qualify for further
working capital funding relief from the Ministry of Health and Long Term Care. This is now
the seventh year in a row that the hospital has achieved a balanced budget– despite
all the pressures of static base funding and increased demand for the hospital’s
services.
Today, hospital’s in Ontario are under more pressure than ever to continuously adapt to
the changing expectations of patients, funders, professionals, employees and the
communities we serve. Our STEGH Board of Governors is dedicated to implementing
and meeting the high standards for good governance (that are now well
documented) to enable the delivery of an excellent patient care experience, every
time, with minimal waste of resources and maximum quality and safety built in. That is
why the STEGH Board supports the continuous improvement work of STEGH to
“transform care”.
STEGH began this ‘lean’ journey in September 2011, to look at the process of care
through the patient’s eyes, and make changes that create more value for the patient
and their loved ones.
One important example of a significant result of this work is STEGH’s standing as the #1
hospital in Ontario in 2012/13 and so far for 2013/14, for reduced emergency wait times.
This result also yielded performance-based incentive funds from the Ministry of health
and Long Term Care and saw this STEGH accomplishment featured on the CBC
national television program “The Fifth Estate”. In fact, this work was so successful that
the South West Local Health Integration Network (LHIN) has provided funds to STEGH to
support a knowledge transfer program to assist four other hospitals in the LHIN to
achieve similar results.
The ‘transforming care” work also helped save the STEGH building renewal plans in
2012/13, after the government revoked their original approval and requested a “re-
scope”. Using lean principles learned by our team and with expert assistance, they
developed a “re-scoped” plan that is even better than the original which was
submitted back in 2009. The re-scoped STEGH plan received Ministry approval in
August 2012, and the hospital is on the path for tendering the project in the fall of 2014.
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The hospital and Foundation would again like to extend their appreciation to Elgin
County Council for your decision to support community fundraising for this project with
a substantial financial commitment made on behalf of the residents of Elgin County.
Accreditation Canada, the national agency that reviews hospitals across Canada
against established best practice standards, awarded STEGH its’ highest level of
achievement “Exemplary” status. This status places STEGH among the most
accomplished hospitals in the country.
In November, at the annual Ontario Hospital Association (OHA), STEGH was awarded
the Ontario Quality Healthcare Workplace award at the highest ‘platinum’ level for the
third straight year! We were among a small group of only six hospitals to achieve this
distinction.
Among other important achievements in 2012/13 were:
Revisions to our Board of Governors measurement ‘scorecard’. It follows seven
key measures that are critical to continuous improvement at our hospital;
Successful achievement of our 2012/13 Quality Improvement Plan (QIP) targets
which are developed annually by our Boards’ Quality Committee
Completion of our new Ambulatory Center which revitalized and re-purposed
the previously vacant first floor of the CCC wing;
Launch of renovations on our first floor to temporarily accommodate our new
Mental Health services in the fall of 2013.
32
REPORTS OF COUNCIL AND STAFF
June 25th, 2013
Staff Reports – (ATTACHED)
Manager of Programs and Therapy Services – Terrace Lodge Video Project
Director of Homes and Seniors Services – Telephones and/or Electronic Devices-Staff Use
Director of Homes and Senior Services – Ministry of Health and Long Term Care-
Physiotherapy Funding Changes
Director of Community and Cultural Services – Approval of Location and Conceptual Design
for New Aylmer Library
Director of Financial Services – 2013 Proposed Budget (Revised Rates)
Director of Financial Services – Budget Comparison-May 2013
Director of Engineering Services – Award of Tender-Miscellaneous Bridge and Culvert
Repairs
Director of Engineering Services – Site Plan Control Agreement
Director of Engineering Services – Minor Road Re-alignment
Director of Engineering Services – Dexter Line-Go Forward
Chief Administrative Officer – Request for Alternate Appointment on County Council
33
REPORT TO COUNTY COUNCIL
FROM: Tanya Noble, Manager of Programs and Therapy Services
DATE: June 10, 2013
SUBJECT: Terrace Lodge Video Project
INTRODUCTION:
The County of Elgin Homes and Senior Services, Terrace Lodge in partnership
with the residents, family members and staff, alongside a professional
videographer have created a video vignette. The video includes residents and
family members lip syncing to the popular song “End of the Line” by the Traveling
Wilburys.
DISCUSSION:
The County of Elgin Homes and Seniors Services endeavour to provide residents
with access to and participation in a wide variety of unique and interesting leisure
opportunities which enhance quality of life throughout the lifespan continuum.
Technology, community involvement and innovation are key elements in the
creation of an environment which encourages individuals to reach their highest
potential through shared projects and joint initiatives.
Sharing of approved and appropriate video projects on social media through the
Homes and Seniors Services website www.elginhomes.ca will allow family
members and the community at large to share in the enjoyment, while promoting
the County of Elgin Long-Term Care Homes as desirable and innovative places
to live.
All participants and/or responsible party have signed County of Elgin Homes and
Seniors Services photo and video release forms for public viewing of the video,
specifically utilizing media sharing outlets.
Warner/Chappell music global music publishing company has been contacted
and permission has been received for the use of the song by the Traveling
Wilburys, (see attached).
34
CONCLUSION:
The County of Elgin Homes and Seniors Services endeavour to provide unique
recreational opportunities including technological projects. Shared projects and
joint initiatives utilising social media outlets continue to gain popularity throughout
the world to individuals of all ages. The Terrace Lodge video project serves as
an example of the enjoyment that residents continue to experience while living in
our homes and within the County of Elgin.
RECOMMENDATION:
THAT the County Council approve the launch of the Terrace Lodge video on the
County of Elgin Homes and Seniors Services website www.elginhomes.ca via
the media sharing network YouTube; and,
THAT the report titled "Terrace Lodge Video Project" dated June 10, 2013 be
received and filed.
All of which is Respectfully Submitted Approved for Submission
Tanya Noble Rhonda L. Duffy
Manager of Program and Therapy Director of Homes and Seniors
Services Services
Mark G. McDonald
Chief Administrative Officer
35
Begin forwarded message:
From:
WCM Youtube <youtube@warnerchappell.com>
Date:
17 June, 2013 2:12:49 PM EDT
To:
Tanya Noble <tnoble@elgin-county.on.ca>
Subject:RE: Song use in Video
Dear Tanya,
Thank you for your interest in using Warner/Chappell songs in and as part of the
videos you desire to personally post on YouTube. You may move forward with
your use of the songs in your YouTube project subject to the following:
1. You will not claim ownership of any portion of the video via YouTube CMS or
other means, nor earn income from the video.
2. Warner/Chappell reserves the right to claim the video, claim and monetize the
video, block the performance of the song on the video and/or take-down the
video, at any time, at will, and with or without prior notice.
3. There may be instances where the song you decide to use in the video is
partially owned by Warner/Chappell, in which case, a co-owner may also claim,
monetize, block or take-down the video notwithstanding the limited permissions
herein.
4. If you use a recording of the song you do not own or have the right to use in the
video, the owner(s) of the recording may have the right to claim, claim and
monetize, block the performance of the recording and/or take-down the video.
5. Prior to posting the video you shall have obtained any and all other rights and
permissions required to post the video on YouTube.
6. Upon posting the video, you will inform us of the Video ID (or YouTube link)
at this address: youtube@warnerchappell.com.
7. You will not otherwise use the song, without having first obtained a specific
license for such use from Warner/Chappell.
8. Except as otherwise provided herein, Warner/Chappell reserves all of its rights
and remedies with respect to the song and otherwise.
Good luck with your project.
Warner/Chappell Music YouTube
36
REPORT TO COUNTY COUNCIL
FROM: Rhonda L. Duffy
Director of Homes and Seniors Services
DATE: June 10, 2013
SUBJECT: Telephones and/or Electronic Devices-Staff Use
INTRODUCTION:
The provision of quality resident centred care is the primary goal of the Elgin County
Long-Term Care Homes. While it is recognized that there may be times whereby the
personal use of telephones and/or electronic devices by staff may be appropriate, it is
expected that this shall not take time away from resident care and/or services.
DISCUSSION:
The personal use of telephones and/or electronic devices has increased over the last
decade. A policy has been developed to provide clear guidelines for staff regarding
telephone/device usage for emergency situations; and/or during staff break time. The
policy ensures resident focused care and services while staff are on duty.
CONCLUSION:
The "Telephones and/or Electronic Devices-Staff Use" policy supports residents rights
to quality care and Bill 168 legislative employee requirements.
RECOMMENDATION:
THAT the report titled “Telephones and/or Electronic Devices-Staff Use” dated June 10,
2013 be received and filed.
All of which is Respectfully Submitted Approved for Submission
Rhonda L. Duffy Mark G. McDonald
Director of Homes and Seniors Services Chief Administrative Officer
37
DRAFT
HOMES AND SENIOR SERVICES
POLICY & PROCEDURE NUMBER:
DEPARTMENT SUBJECT: Telephones and/or Electronic Devices -
: Administration
Staff Use
APPROVAL DATE: June 2013 REVISION DATE:___________
Page 1 of 1
PURPOSE:
To minimize time taken away from the provision of care and services to residents while ensuring
social contact for staff during work time is accessible as appropriate and approved.
PROCEDURE:
All personal calls, messages and text messages will be handled according to the following
procedure. Exceptional circumstances warranting a staff members’ need to carry a
phone/electronic device while on duty may be approved by the department manager/supervisor.
1. All personal cell phones, blackberries, iPhones and other electronic devices must be turned
off and remain in the staff locker room during working hours.
2. Staff may access personal cell phones/electronic devices during their scheduled break time
only.
3. All employees are requested to discourage personal calls being made to the work place by
family, friends and other workplaces, unless there is an emergency. Messages received will be
noted and referred to the employee through administrative/registered staff.
4. For emergency messages only, the staff member involved will be immediately notified.
5. Staff are not to expect administration/registered staff to take messages on their behalf except
under the above mentioned circumstances.
6. In general, staff shall not make personal phone calls or send text messages during work hours
unless of an emergency nature and approved by the immediate supervisor.
7. Personal long distance phone calls are not allowed on company telephones unless of an
emergency nature and only if approved by an immediate supervisor. Staff making such calls will
be responsible for charges incurred.
38
REPORT TO COUNTY COUNCIL
FROM: Rhonda L. Duffy, Director of Homes and Senior Services
DATE: June 13, 2013
SUBJECT: Ministry of Health and Long Term Care - Physiotherapy Funding Changes
INTRODUCTION:
The Ministry of Health and Long-Term Care (MOHLTC) has announced changes to the
amount and manner in which physiotherapy is currently being provided to long-term care
homes. These changes will impact the current agreement between the contracted
physiotherapy provider and the Elgin County Homes.
DISCUSSION:
Effective August 1, 2013, the long term care homes and its residents will experience the
impact of the new funding changes. Firstly, the funding for physiotherapy services will
flow through the long-term care homes versus being a service billed directly by the
physiotherapy provider to OHIP. Specific funding details include; $750 per resident per
year and $0.36 per resident per day for exercise classes.
According to the MOHLTC announcement, these changes are designed to ensure; better
access to the right physiotherapy service, ensure appropriate services are available to
recover from illness and injury and improve or maintain strength and endurance and
support activities of daily living.
Just prior to the funding announcement the Elgin County Homes had extended the
current physiotherapy provider’s contact for an additional two year term. Once the
announcement came forward, Homes staff met with the provider to review service
changes as a result of the funding announcement. The provider has amended the
service agreement to reflect the funding announcement and has again requested a two
year extension.
The physiotherapy provider’s revisions reflect the MOHLTC funding change which will
result in a slight decrease in monthly physiotherapy hours in the Homes and a potential
cost for seating assessments for wheelchairs and walkers (if a resident does not qualify
for the Assistive Devices Program). Given that there are many unknowns as to the full
impact of the funding changes staff is recommending that a one- year renewal agreement
be signed and the provision of physiotherapy services be tendered in January 2014. This
will allow staff time to fully evaluate service needs reflective of the physiotherapy
changes. The tender process may entice additional physiotherapy service providers to
be more competitive in its program offering which would benefit the Homes’ residents.
39
There may be additional impacts as a result of this funding change. Staff will review and
assess the impact of these changes over the next few months and provide further insight
and recommendations adjusts where necessary.
CONCLUSION:
The MOHLTC purports that the new funding process for physiotherapy will enable
residents to receive one-on-one physiotherapy based upon their plan of care. Currently
this is the process which occurs within the Homes so it is unclear how residents will
benefit from these changes. As the program evolves, this will give Homes staff the
opportunity to fully evaluate what best meets the needs of the residents and pursue
appropriate services through the tender process.
RECOMMENDATION:
THAT Council directs staff to sign a one-year agreement with the current physiotherapy
provider PT Health; and,
THAT Council direct staff to tender Physiotherapy Services in January 2014; and,
THAT the report titled “Ministry of Health and Long-Term Care-Physiotherapy Funding
Changes” dated June 13, 2013” be received and filed.
All of which is Respectfully Submitted Approved for Submission
Rhonda L. Duffy Mark G. McDonald
Director of Homes and Seniors Services Chief Administrative Officer
40
REPORT TO COUNTY COUNCIL
FROM: Brian Masschaele, Director of Community and Cultural Services
DATE: June 18, 2013
SUBJECT: Approval of Location and Conceptual Design for New Aylmer Library
INTRODUCTION:
Aylmer Town Council has approved a location and conceptual framework for a new
facility for the Aylmer Library. This report informs County Council about the approved
recommendations.
DISCUSSION:
On June 17, 2013, Aylmer Town Council approved the following recommendations:
“That Council approves the construction of a library building in the location and having
the general conceptual framework presented by Archon Architects on June 3, 2013,
and,
That Staff be directed to report to Council, as soon as is reasonably possible on:
(a) The cost of engaging Archon Architects to provide complete building plans; and(b)
Several options of financing the proposed building.”
The architect’s concept calls for a new, 10,700 square feet facility to be built on property
adjacent to the current location. Under the plan, the library will vacate the current
premises known as the Old Town Hall. As previous reports to County Council have
demonstrated, a facility of this size can be justified according to guidelines provided by
the Administrators of Rural and Urban Public Libraries of Ontario and branch usage
statistics. County Council has demonstrated that it is a willing partner to this exciting
development through adoption of the library’s mission and vision statement, provision of
increased lease and furnishing costs as soon as the 2014 budget year, and investment
of up to $20,000 in architectural and engineering plans.
CONCLUSION:
The approval of a location and conceptual framework for a new Aylmer Library is an
extremely positive development for the County library system. Aylmer is by far the
library’s largest branch in terms of population served and items circulated. The branch
also serves as one of two reference libraries in the system. Staff will continue to work
closely with the Town as building plans unfold, including assistance with proposed
configuration of services and equipment in the new space. Council can expect regular
updates as the process unfolds.
41
RECOMMENDATION:
THAT the Warden on behalf of County Council acknowledge Aylmer Town Council’s
approval of a location and conceptual framework for a new facility for the Aylmer
Library, indicating County Council’s strong support for this project, and,
THAT the report titled “Approval of Location and Conceptual Design for New Aylmer
Library” dated June 18, 2013 be received and filed.
All of which is Respectfully Submitted Approved for Submission
Brian Masschaele Mark G. McDonald
Director of Community and Cultural Services Chief Administrative Officer
42
REPORT TO COUNTY COUNCIL
FROM: Jim Bundschuh – Director of Financial Services
DATE: June 10, 2013
SUBJECT: 2013 Proposed Budget (Revised Rates)
INTRODUCTION:
On February 12, 2013, Council passed the 2013 budget. The tax rates calculated were
erroneously based on a preliminary return roll as provided by Ontario Property Tax
Analysis (OPTA), the toolkit developed by the Ministries of Finance and Municipal
Affairs and Housing. The final return roll showed an increase in assessment growth
from 0.5% to 0.8% and results in a reduction in the previously approved tax rate. The
adjusted rate will be applied on the next tax instalment showing a reduction in the
amount required to be collected over that previously anticipated.
DISCUSSION:
The budget was approved at a tax rate of 0.591005%, which in light of the final return
roll needs to be revised to 0.587603%. Due to the increase in assessment growth the
impact on the average household has improved. The previous published impact on an
average house with average assessment growth of $72.50 (5.8%) has improved by
$6.87 to $65.63 (5.2%). On an average household with no change in assessment, the
increase is $34.15 (2.7%).
Error proofing to ensure that the final return roll is used in future calculations has been
put into place. The preliminary roll will still be used early in the budget process to allow
budget development to begin in the fall; however, the data will be clearly marked as
preliminary making it obvious that the final return roll has not been entered.
The details of the revised tax rates (Schedule C – Tax Rates) are attached.
CONCLUSION:
The increased assessment growth in the final return roll results in the previously
approved budget being spread over a larger base, resulting in a reduced tax rate with
an associated $6.87 reduction in taxes on an average home over the previously
reported figures. No changes to the approved budget are required. The next municipal
tax instalment will be adjusted to reflect a lower remittance than previously proposed.
43
RECOMMENDATION:
THAT the 2013 revised rates, updated to reflect the return roll, be approved; and,
THAT Schedule C of By-Law 13-04 be amended to reflected the revised tax rates; and,
THAT the report titled “2013 Proposed Budget (Revised Rates)” dated June 10, 2013 be
received and filed.
All of which is Respectfully Submitted Approved for Submission
Jim Bundschuh Mark G. McDonald
Director of Financial Services Chief Administrative Officer
44
Attachment I
COUNTY OF ELGIN
By-Law 13-13
SCHEDULE C
PROPERTY CLASS20122013
TAX RATESTAX RATESTAX RATESssessment
A
45
REPORT TO COUNTY COUNCIL
INTRODUCTION:
DISCUSSION:
RECOMMENDATION:
46
YTDCurrent Month
County of Elgin
Income StatementActualActual
Perform.Perform.
ExpensesExpenses
As of May 31, 2013
RevenueNetNetRevenueNetNet
TotalTotal
(6,254,525) 4,167 (6,250,358) (20) - 4,147 4,147 (0)
1TAXES
2INTEREST CHARGES & INCOME(23,732) 16 (23,716) 490 (6,676) - (6,676) 0
3SOCIAL SERVICES - ST. THOMAS - 1,314,500 1,314,500 (43,250) - 262,900 262,900 (8,650)
4HEALTH UNIT- 390,983 390,983 78,197-78,197
- -
5GRANTS 796,915-796,915
- - - - -
6RENTAL INCOME (78,443)-(78,443) (15,689)(0) (15,689)-(0)
7 PROPERTY ASSESSMENT 359,820-359,820
- - - - -
8ONTARIO MUNICIPAL PARTNERSHIP FUN -(885,450) (885,450)
- - - - -
9PROJECTS(11,150)94,09682,946 15,132-15,132(0)
2
- - - - - - - (0)
10
Total Corporate(7,253,300)2,960,497(4,292,802)(42,779)(22,365)360,376338,011(8,650)
11WARDEN AND COUNCIL 129,430(23)129,407 22,842(23)22,8192,561
7,855
12ADMINISTRATIVE SERVICES(12,400)190,773178,37318,683(10,500)44,58934,08914,642
13FINANCIAL SERVICES 220,625-220,62510,152 59,042-59,0423,568
14HUMAN RESOURCES(9,971)206,630196,66013,591(9,871)55,88946,01812,033
15ADMINISTRATION BUILDING(142,650)281,063138,41321,780(28,689)61,03632,3484,903
16CORPORATE SERVICES 332,333-332,3335,569 14,085-14,0851,937
17ENGINEERING SERVICES(145,024)1,659,0771,514,0535,801(29,951)281,502251,55110,101
18HOMES FOR SENIORS SERVICES(7,432,221)8,415,129982,90779,690(1,408,536)2,149,766741,230781
19 MUSEUM/ARCHIVES(23,933)181,030157,0973,546 39,359(932)38,427141
20LIBRARY SERVICES(37,523)906,819869,2966,202(2,761)216,750213,9893,782
21INFORMATION TECHNOLOGIES(542)233,195232,65423,515 53,824(134)53,690232
22PROVINCIAL OFFENSES(711,154)530,713(180,441)(2,537)(183,163)(72,493)(255,655)
-
23COLLECTIONS - POA(97,235)86,545(10,691)(547) 2,858-2,858
-
24AMBULANCE & EMERGENCY SERVICES(2,386,777)3,482,2741,095,49849,273(481,660)703,372221,71220,604
25ECONOMIC DEVELOPMENT & TOURISM(108,156)632,848524,69250,030(16,076)102,79986,72322,832
---
- - - - -
26
Total Departmental(11,107,608)17,488,4846,380,876292,604(2,172,295)3,735,2201,562,92698,117
27
Total(18,360,908)20,448,9812,088,073249,825(2,194,659)4,095,5961,900,93789,467
47
J:\Common\Finance\Monthly Performance\Financial Services\Summary Report17/06/2013 8:59 AM
REPORT TO COUNTY COUNCIL
FROM: Clayton Watters, Director of Engineering Services
Sonia Beavers, Purchasing Coordinator
DATE: June 11, 2013
SUBJECT: Award of Tender – Miscellaneous Bridge and Culvert Repairs
INTRODUCTION:
As part of the approved 2013 Capital Budget, a tender was advertised and issued as
per the County's Procurement Policy. Submissions were received until Wednesday,
June 5, 2013 for the Miscellaneous Bridge and Culvert Repairs, Contract No. 6290-13-
03.
DISCUSSION:
Six companies submitted bids for the Miscellaneous Bridge and Culver Repair Tender.
Bids were received as follows:
Company Bid Price (exclusive of taxes)
Gary D. Robinson Contracting Limited $158,400.00
East Elgin Concrete Forming Limited $187,600.00
Weathertech Restoration $210,690.50
Intrepid General Limited $320,700.00
McLean Taylor $328,228.00
Signature Contractors $354,740.00
Gary D. Robinson Contracting Limited submitted the lowest bid for the Miscellaneous
Bridge and Culvert Repair tender at a total price of $158,400.00, exclusive of a
contingency allowance and exclusive of H.S.T., for the supply of all labour, equipment
and materials to repair miscellaneous bridge and culverts throughout Elgin County. The
total amount allocated for this project is $300,000 and therefore the bid received is
within budget estimates.
As per the County of Elgin’s Purchasing Policy, if change orders are required for any of
the above listed projects and the cost increases above the tender amount approved by
Council by less than 10%, and the amount is within the overall budgeted project
amount, work will proceed upon authorization by the Director. However, if the cost
increases above the tender amount approved by Council by more than 10%, the
Director will prepare a further report to Council outlining the expenditures.
48
RECOMMENDATIONS:
THAT Gary D. Robinson Contracting Limited be selected for the Miscellaneous Bridge
and Culvert Repair Tender, Contract No. 6290-13-03 at a total price of $158,400.00,
exclusive of a contingency allowance and exclusive of H.S.T.; and,
THAT if the cost increases above the tender amount approved by Council by more than
10%, the Director will prepare a further report to Council outlining the expenditures; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contracts.
All of which is Respectfully Submitted; Approved for Submission;
Clayton Watters Mark G. McDonald
Director of Engineering Services Chief Administrative Officer
Sonia Beavers
Purchasing Coordinator
49
REPORT TO COUNTY COUNCIL
FROM: Clayton Watters, Director of Engineering Services
DATE: June 3, 2013
SUBJECT: EMS Dutton Base – Site Plan Control Agreement
INTRODUCTION:
The County of Elgin is constructing a new Emergency Medical Services (EMS) base in Dutton
that will be completed by November 2013. The tender has been awarded and the architectural
plans have been approved by the Dutton-Dunwich Chief Building Official. In order to begin
construction a Site Plan Agreement is required.
This report recommends that County Council accept the Site Plan Agreement as put forth by the
Municipality of Dutton-Dunwich.
DISCUSSION:
The purpose of Site Plan Control is to improve the image and aesthetic appearance of the
municipality, through better individual developments and applying consistent standards and
guidelines across the municipality.
Constructing a new EMS base is considered a development and therefore the building permit
cannot be officially signed by the Municipality of Dutton-Dunwich until a Site Plan Agreement is
approved by the County of Elgin.
The requirements of the Site Plan have already been approved by the Building Committee and
conditions have been included in the contract. Staff has reviewed and approved the agreement,
see attached.
CONCLUSION:
Dutton-Dunwich and the staff for the County have agreed to terms and conditions that form part
of the agreement; County staff are requesting the agreement be signed as presented.
RECOMMENDATION:
THAT the report titled “EMS Dutton Base – Site Plan Agreement’ dated June 3, 2013 be
received and filed; and,
THAT the Warden and CAO be directed and authorized to sign the Site Plan Agreement.
All of which is Respectfully Submitted Approved for Submission
Clayton Watters Mark G. McDonald
Director of Engineering Services Chief Administrative Officer
50
51
52
53
54
55
56
57
58
59
60
61
REPORT TO COUNTY COUNCIL
FROM: Clayton Watters, Director of Engineering Services
DATE: June 18, 2013
SUBJECT: Dexter Line – Minor Road Re-alignment
INTRODUCTION:
The County of Elgin is in the midst of completing a minor re-alignment of a 300-meter
section of Dexter Line, near the Central Elgin - Malahide border, due to slope instability
adjacent to the roadway. Golder Associates, the County’s geotechnical consultant
issued a letter dated May 30, 2013 stating the road should be either be closed or shifted
north to maintain a factor of safety within generally acceptable guidelines.
This report updates County Council on the outcomes for this minor re-alignment of the
roadway.
DISCUSSION:
The County of Elgin received notice that a section of Dexter Line should be closed or
relocated to reduce the risk for the travelling public. Staff immediately reviewed short-
term solutions to keep a road access from Port Bruce to Port Stanley open to traffic and
away from threatening erosion on Dexter Line. The preferred solution was to provide a
minor re-alignment on private property that abuts Dexter Line.
Staff immediately informed the Warden, County Councillors from the affected
municipalities, two property owners and the public that a minor re-alignment was
required. A news release on this matter was issued June 3, 2013 (attached).
Staff received direction to complete the project from the Policy for Delegation by the
Council of its Powers and Duties and the County’s Purchasing Policy to limit access on
the roadway and hire a contractor to construct the 300-meters of new roadway for the
minor re-alignment. The roadway is constructed for a life cycle of five to ten years, to
allow council time to implement a long-term solution. Staff hired a contractor that has
already been awarded similar work through the County’s tendering process this year.
The road is being constructed with a gravel sub-base, utilizes material from the existing
road and has a 50 mm asphalt surface. The land for the new road re-alignment was
purchased from two property owners with the assistance of the County Solicitor. Also,
the 50 km per hour speed limit will be extended from Port Bruce to west of the area
where the re-alignment was completed due to restricted curve design speeds.
The 300 metre re-alignment must cross over the existing Port Burwell Area Secondary
Water Supply System (PBASWSS) water line in two locations. Because of the water
line’s age and material, the PBASWSS has advised the County that the waterline
residing under the new road must be replaced with modern materials to ensure its
62
integrity. The PBASWSS will be undertaking this responsibility with their own contractor
and at the County’s expense.The estimated cost to replace the two sections under the
new road alignment is $25,000. The County of Elgin has also received direction from
the PBASWSS on methods to protect the water line during the road’s construction. The
asphalt road surface will be delayed until the water line sections can be replaced.
Therefore, relocated traffic may be driving on a gravel surface for a period of time until
the water line work is completed.
The County’s geotechnical consultant had originally stated that traffic should be
removed from the road by the end of June 2013. The County of Elgin has engaged all
stakeholders and initiated activities to relocate the road with an anticipated completion
date before the end of July or early August. The County’s consultant considers this a
practical, acceptable and proactive plan to maintain the useable roadway and maintain
an appropriate level of safety for the travelling public. As an added measure of safety,
the lake bank will be inspected by the County’s consultant on a weekly basis until the
new road alignment is opened to traffic.
The estimated cost of the road construction is $100,000, plus costs to replace the water
line (estimated at $25,000), plus costs to acquire land (approximately $50,000). The
total project cost (+/- $175,000) will be funded from the existing Dexter Line capital
budget.
CONCLUSION:
After becoming aware of a potential safety concern, staff has initiated construction of re-
alignment of a 300-meter section of Dexter Line. The work is being competed
expeditiously, so as not to have a negative impact on the travelling public. This minor
re-alignment has a projected life of five to ten years and has provided Council some
time to implement a permanent solution.
RECOMMENDATION:
THAT the report titled “Dexter Line –Minor Road Re-Alignment” dated June 18, 2013,
be received and filed.
All of which is Respectfully Submitted Approved for Submission
Clayton Watters Mark G. McDonald
Director of Engineering Services Chief Administrative Officer
63
64
FIGURE 2PROPOSED EMERGENCY ROAD RELOCATION
MUNICIPALITYTOWNSHIP
OFOF
PREVIOUSLY PLANNED
FUTURE COUNTY ROAD 24
CENTRAL ELGINMALAHIDE
ALIGNMENT
(DASHED LINES)
LOT 28, CON. 1LOT 1, CON. 1
LOT 27, CON. 1
AREAS IN
PROPERTY 10 (AdHg-1, AdHg-4)
CONTAIN SIGNIFICANT HERITAGE
RESOURCES AND ARE NOT TO BE
DISTURBED BY CONSTRUCTION
8
003-01200 UNOPENED
BOUNDARY
164.62 ac
ROAD
PROJECTED 100 YEAR
ALLOWANCE
RECESSION LINE BASED ON
2003 TO 2009 EROSION DATA
10
(SHOREPLAN ENGINEERING)
9
001-00250
003-01500
LOCATION 4
(AdHg-4)
LOCATION 1
PROPOSED EMERGENCY
PROPOSED PROPERTY
(AdHg-1)
ROAD RELOCATION
TO BE ACQUIRED
(RED SHADING)(BLUE SHADING)
MN 48333
003-01202
DEXTER LINE
MN 47855
003-01110
001-00200
APPROX. LIMIT
OF TOP SLOPE
10
PROPERTY AREA REFERENCE
FOR ROAD CLOSURE
(DASHED LINE)
LAKE ERIE
SPRIET ASSOCIATES - 2013.06.06 - 2031821A100F02ELGIN COUNTY ROAD 24 RELOCATION
65
REPORT TO COUNTY COUNCIL
FROM: Clayton Watters, Director of Engineering Services
DATE: June 17, 2013
SUBJECT: Dexter Line – Go Forward
INTRODUCTION:
A previous report to County Council on February 18, 2013 outlined the Environmental
Study Report (ESR) prepared by the County's consultant for the County Road 24 road
relocation Class Environmental Assessment (EA). County Council authorized the
issuance of the Class EA Notice of Completion of the ESR at the February 18, 2013
meeting. The Notice of Completion period ended on April 15, 2013. There were no
objections, so the Class EA planning process for the project was completed and the
project may now be implemented.
At the same time, the County was invited to submit a funding application to the
Municipal Infrastructure Investment Initiative Capital Program (MIIICP) to assist with
funding for the road relocation. However, the County was advised in a May 21, 2013
letter that the project was not selected for funding. The estimated construction cost of
the road relocation project is $4.2 million, plus costs for land purchases, legal and
appraisal fees for land acquisition, etc. While the project is included in the County's 10
year capital plan, it represents a substantial cost for the County if funding is not
available; it would be financially difficult for the County to undertake at this time.
Recently, there has been further erosion along the most critical section of the Lake Erie
shoreline on Dexter Line. The receding slope is rapidly approaching and could breach
the roadway. To avoid road closure, a 300-meter minor road realignment is being
completed at the specified location and the realignment abuts the present Dexter Line.
This minor relocation would maintain Dexter Line and allow time for the County to make
further funding requests to the federal and provincial governments.
DISCUSSION:
A Council approved long-term solution to relocate Dexter Line (attached drawing) is
ready to be implemented now that the ESR is complete.
At the January 8, 2013 meeting, Council adopted a resolution to postpone utilizing
funding earmarked in 2013 for the relocation of Dexter Line until 2014 unless the
County secured funding assistance from senior levels of government to assist with
completing the project sooner. The County applied for funding through the MIIICP
program earlier this year and was advised in a May 21, 2013 letter that the project was
not selected for funding.
A section of lake bank is now within the 25-metre limit from the road allowance and is
threatening Dexter Line. While the status of the shoreline is monitored on a regular
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basis, it is difficult to predict when the travelled portion of the road could be adversely
impacted by shoreline erosion and require immediate closure. A recent report from the
County’s Geotechnical Consultant states that a portion of the receding lake bank is now
within a long-term stable slope offset distance and that this section of road should be
either closed or relocated.
The recent submission from the Port Bruce Ratepayers Association, plus concerns from
emergency services agencies, indicates that it is very important to keep Dexter Line
open and in safe condition. A short road realignment was seen as the most cost-
effective approach to maintaining Dexter Line while funding for the more permanent,
long-term road relocation solution can be obtained. The 300-meter minor realignment
will provide a safe roadway for five to ten years. In those years the County can apply for
either federal and or provincial infrastructure programs to reduce the $4.2 million cost to
a more reasonable amount for County of Elgin ratepayers. Regular shoreline
monitoring will continue.
In terms of the Municipal Class EA planning process, the proposed minor road
relocation is considered to be an emergency project. The Ministry of the Environment
and other key agencies will be advised of the current shoreline status and minor road
relocation project.
The permanent solution will take approximately two years to construct after it is initiated
in order to acquire land, design and construct the 3.5 kilometres of new road. During
this time, it is expected that Dexter Line would have had to be closed as a result of the
shoreline erosion hazard if the minor road realignment was not recently completed.
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In keeping with Council’s direction from the January 8 meeting, staff will continue to
apply for funding through grant programs as they become available, however, funding is
not guaranteed. Therefore, staff will include the full cost of the relocation project in the
County’s long-term capital plan.
The ESR and associated studies completed to date continue to hold value. At any
future time, Council can utilize most if not all of the information to either implement the
entire preferred alignment route or portions of it. Furthermore, the route has been
studied and provides value to the Port Burwell Area Secondary Water Supply System,
should they choose to relocate their infrastructure to this alignment. The ESR will
expire if the project is not implemented within 10 years’ time, however, only minor work
would be required to renew the ESR after that time.
CONCLUSION:
Since funding assistance is presently not available for the County Road 24 road
relocation project, and given recent shoreline erosion, a minor 300-meter re-alignment
is being completed as an alternative to closing Dexter Line. Staff is working with the
Port Burwell Secondary Water Board with respect to protecting their water line to
complete the project.
Staff will continue applying for infrastructure funding programs as they become available
to implement the long-term road realignment solution for Dexter Line.
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RECOMMENDATION:
THAT the report titled “Dexter Line – Go Forward” dated June 17, 2013, be received
and filed.
All of which is Respectfully Submitted Approved for Submission
Clayton Watters Mark G. McDonald
Director of Engineering Services Chief Administrative Officer
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FIGURE 5-1PROPOSED ELGIN COUNTY ROAD 24 RELOCATION PLAN (REVISED DRAFT - A
PROPOSED ELGIN COUNTY
ROAD 24 RELOCATION PLAN
PROPOSED NEW COUNTY ROAD 24
ALIGNMENT (30m ROAD ALLOWANCE)
(L1 AND L2) PROPOSED NEW LOCAL
L2
R
ROAD (20m ROAD ALLOWANCE)
CLOSE EXIST. ROAD, REMOVE PAVEMENT
R1
MN 46845
USE AS UTILITY CORRIDOR
R
R
003-00900
3B4B EXISTING ROAD TO REMAIN AS LOCAL
1B
PROP. NATURAL
R2
ACCESS ROAD (WITH MINOR UPDATES)
AREA (SA1N)
EXISTING ROAD TO REMAIN AS LOCAL
R3
INSTALL APPROVED DEER FENCING FROM ACCESS ROAD; MONITOR EROSION
TOWNSHIP
WEST END OF PROPOSED ROAD TO MID-POINT
24
(HEAVY DASHED YELOW LINE)
OF PROPERTY 3 CLOSE EXIST. ROAD, REMOVE PAVEMENT
5B
OF
R4
USE AS UTILITY CORRIDOR;
PROP. NATURAL AREA
7B
AND NEW POND (SA2N)
MONITOR EROSION
MALAHIDE
6B
SA1
2B
SA3
SA4
SA5
PROPOSED NATURAL AREA
R1L1(LAND TO BE ACQUIRED BY COUNTY)
SA6
R1 AREA
EXIST.
SA7
SA2
Note that the plan shown is conceptual and subject to revision d
REMOVE
ROAD
engineering design. Composite air photo prepared from photos pro
PROPOSED 30m ROAD
EXISTING
PAVEMENT
POND FOR Municipality of Central Elgin and the Township of Malahide.
ALLOWANCE, CONSTRUCT NEW
TO BE
NEW ROAD
REMOVED
R TWO LANE PAVED ROAD SIMILAR TO
MN 47278
EXISTING COUNTY RD. 24
MN 47020
MN 47328
003-00700
003-00901
003-00800
MN 46699
MN 46737
36.00 ac
32.38 ac
003-00400
003-00902 DEER WARNING SIGNS TO BE PLACED
ALONG BOTH SIDES OF PROPOSED ROAD
92.18 ac
38.34 ac
4A
2A
3A
1A
R2
5A
8B1
LOT 24, CON. 1
R 6ALOT 1, CON. 1
9B
R MN 47478
003-01000
7A
152.86 ac
RA1 / RA2
MN 47220
SA8
STUDY AREAS
003-00501 MUNICIPALITY
WITHIN UNOPENED
003-01200
BOUNDARY ROAD
R OF
164.62 ac
ALLOWANCE
MN 47119
8A
003-01050
003-00500
CENTRAL ELGIN
84.63 ac SA9 YELLOW AREAS IN
003-01100
PROPOSED NEW PROP. 10 (AdHg-1, AdHg-4)
R
70.79 ac
LOT 25, CON. 1
CONTAIN SIGNIFICANT HERITAGE
LOCAL ROAD
RESOURCES AND ARE NOT TO BE
LOT 26, CON. 1
B
(20m ROAD ALLOWANCE)RA1RA2
L2
DISTURBED BY CONSTRUCTION
8B2
LOT 27, CON. 1
MN 47105 SA10
PROJECTED 100 YEAR
R
003-00502
MN 47299MN 47508
9A
003-01500 LOCATION 4
003-01010
003-00701
001-06001
RECESSION LINE
DEXTER LINE
(AdHg-4)
R3
B
R
001-01000
LOCATION 1
R
A
MN 47359(AdHg-1)
10A
003-00801
R
MN 47553 / 003-01002
001-00250
LOT 28, CON. 1
MN 47733
MN 47855MN 48333
R4
003-01001
003-01202
003-01110
R
1
10B
R LOT 2, CON. 1
EXIST. ROAD PAVEMENT TO BE REMOVED (A TO B)B
BLUFF HAZARD LIMIT FROM
CENTRAL ELGIN OFFICIAL PLAN
R 24
MN 47855
001-00200
SCHEDULE A (2012 DRAFT)
WINGATE
003-01110
(cottages)
001-00200
R
EXISTING RESIDENCE NEAR PROJECT (B - BARN)
MN 48982
FORMER LAKE ROAD
PORT
2003 SURVEY 001-00205
(1833 ROAD ALLOWANCE)
EXISTING RESIDENCE WITHIN
R
BRUCE
EXISTING COUNTY ROADEXIST. TOP
REPLACED BY EXISTING
100 YEAR RECESSION LINE2007 SURVEY
TO BE MAINTAINED AS AOF BANK
ROAD AFTER 1963
SA2
ROAD STUDY AREA
001-41600
PROJECTEDEXIST. ROADCONSTRUCTION FENCING TO BE
LOCAL ACCESS ROAD;1963 HOUGHTON
EXIST. TOP
APPROX. LIMIT
100 YEAR RECESSIONROAD SECTIONS WILL BESURVEYALLOWANCEINSTALLED ALONG NORTH SIDE
OF BANK
2APROPERTY AREA REFERENCE
OF TOP SLOPE
FUTURE EROSION
LINE BASED ONCLOSED WHEN REQUIREDPROPOSEDOF PROPOSED ROAD ALLOWANCE
2009 SURVEY
FOR ROAD CLOSURE
PROTECTION TO BE
2003 TO 2009 EROSION DATATO BE USEDTO PROTECT HERITAGE
BY SHORELINE EROSION;
(DASHED LINE)
INSTALLED ON CATFISH
(SHOREPLAN ENGINEERING)AS UTILITYRESOURCES AdHg-1, AdHg-4
LANEWAYS TO BE CONSTRUCTED TO
(FENCING SHOWN BY DASHED BROWN LINE)CREEK VALLEY SLOPE
CORRIDOR
PROPOSED NEW COUNTY ROAD
LAKE ERIE
AS REQUIRED
(SEPARATE PROJECT)
SPRIET ASSOCIATES - 2012.08.30 - 2031821M01-5F01ELGIN COUNTY ROAD 24 RELOCATION - CLASS EA
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REPORT TO COUNTY COUNCIL
FROM: Mark G. McDonald, Chief Administrative Officer
DATE: June 19, 2013
SUBJECT: Request For Alternate Appointment on County Council
INTRODUCTION:
Attached for Council’s consideration is a request from the Township of Southwold to
provide an alternate member on County Council in anticipation of Mayor McIntyre’s
pending convalescence. At the time of the writing of this report, Mayor McIntyre’s
prognosis and treatment plan remain undetermined.
This report describes County Council’s options relative to the request.
DISCUSSION:
According to Section 13 of the Municipal Restructuring Order which was effective on
January 1, 1998: “If a member of the council of the county is absent from the meetings
of County Council for more than three consecutive months, or for some other period of
as may be determined by County Council
time, a member of the council of the local
municipality where the member who is absent from County Council holds office,
may
appointed by the council of that local municipality, sit as an alternate in place of
that member on County Council.”
In addition, Section 259(1) (c) of the Municipal Act, 2001, as amended, states that the
office of a member of council of a municipality becomes vacant if the member: “is
without being
absent from the meetings of council for three successive months
authorized to do so by a resolution of council.”
In view of the above, it is clear that County Council has options relative to this request.
In fact, the decision to allow an alternate rests entirely with County Council as it
“determines” the period of time and may in fact authorize further absences of the sitting
member by resolution.
Alternates on County Council have been approved twice since amalgamation. In both
cases, the request was granted based on medical prognosis. In this case, Mayor
McIntyre’s prognosis and treatment plan are not yet known. In fact, it is conceivable
that the Mayor may be able to attend his own Council meeting in early July and perhaps
County Council’s July meeting as well. Of course, this could change in the interim. In
discussions with the Southwold C.A.O., Mayor McIntyre has indicated his return date to
be on July 2,2013. If this is the case, then the request for an alternate seems
premature.
It should be noted that the alternate will be required to undertake an orientation, will be
expected to deal with any and all matters that would normally fall within the purview of a
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County Councillor (including any committee duties) and will replace Mayor McIntyre in
the payroll system for the duration of the appointment. This is not simply a matter of
reading an agenda and attending County Council meetings.
CONCLUSION:
Council has several options regarding the request by the Township of Southwold to
send an alternate to County Council, as follows:
1) Agree to the request and confirm the appointment by resolution with an effective
date, leaving the termination date open until Mayor McIntyre’s return as
mentioned in the resolution from the Township.
2) Agree to the request subject to and conditional upon confirmation by Mayor
McIntyre of the effective date for his absence (only then would the alternate be
permitted to sit).
3) Defer the request until Mayor McIntyre’s treatment plan is known and confirmed,
with particular reference to his planned absence. The earliest this is possible is at
the July meeting with the alternate appointed in time to attend the meeting in
September since there is no meeting in August.
RECOMMENDATION:
THAT the request by the Council of the Township of Southwold to appoint an alternate
on County Council be deferred until more definite timelines supporting the need for the
alternate appointment is available.
All of which is Respectfully Submitted
Mark G. McDonald,
Chief Administrative Officer
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COUNTY OF ELGIN
By-Law No. 13-13
"BEING A BY-LAW TO AMEND BY-LAW 13-04 BEING A BY-LAW TO PROVIDE FOR
THE ADOPTION OF THE 2013 BUDGET OF THE CORPORATION OF THE COUNTY
OF ELGIN AND TO ESTABLISH THE 2013 TAX RATIOS, AND TO ESTABLISH THE
2013 TAX RATES FOR THE COUNTY CONSTITUENT MUNICIPALITIES”
WHEREAS Section 289 of the Municipal Act, 2001, S.O. 2001, c.25, provides that
the Council of each upper-tier municipality shall in each year prepare and adopt estimates
of all sums required during the year for the purposes of the upper-tier municipality; and
WHEREAS the previously approved tax rates were based on preliminary
assessment data; and,
WHEREAS it is necessary to apply the final assessment to establish 2013 tax rates;
and
WHEREAS the return roll with final assessment data is now available.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
1. THAT the 2013 tax rates for the assessment in each property class set out in
Schedule “C”, attached hereto, be approved and adopted by Council; and,
2. THAT the 2013 tax rates for the assessment in each property class set out in
Schedule “C” of By-Law 13-04 be amended as attached hereto.
TH
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 25 DAY OF
JUNE 2013.
Mark G. McDonald, Cameron McWilliam,
Chief Administrative Officer. Warden.
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Attachment I
COUNTY OF ELGIN
By-Law 13-13
SCHEDULE C
PROPERTY CLASS20122013
% Change% Change
TAX RATESTAX RATESTAX RATESssessment
A
RESIDENTIAL0.572081%0.587603%2.71%3.3%
MULTI-RESIDENTIAL1.341988%1.378399%2.71%8.9%
FARMLAND AWAITING DEVELOPMENT - RESIDENTIAL0.286041%0.293802%2.71%15.4%
COMMERCIAL OCCUPIED0.936840%0.962259%2.71%-4.1%
COMMERCIAL VACANT LAND0.655776%0.673569%2.71%-1.7%
INDUSTRIAL OCCUPIED1.272937%1.307475%2.71%-0.1%
INDUSTRIAL VACANT LAND0.827401%0.849850%2.71%-5.1%
LARGE INDUSTRIAL OCCUPIED1.620019%1.663974%2.71%-4.9%
LARGE INDUSTRIAL VACANT 1.053029%1.081601%2.71%-19.2%
PIPELINES0.654804%0.672570%2.71%-3.7%
FARM 0.143020%0.146901%2.71%13.2%
MANAGED FORESTS0.143020%0.146901%2.71%21.3%
Definition: "Tax rate" means the tax rate to be levied against property
expressed as a percentage, to six decimal places, of the assessment
of the property.
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