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07 - May 28, 2013 County Council Agenda ORDERS OF THE DAY FOR TUESDAY, MAY 28, 2013 – 9:00 A.M. ORDER 1st Meeting Called to Order 2nd Adoption of Minutes – April 23, 2013 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations DELEGATION: 9:00 a.m. Lindsay Rice & Kellie Coelho, Project Coordinators and Petrusia Hontar, Research Consultant with presentation titled “Pathways to Prosperity, Community Planning For Women’s Economic Security in Elgin-St. Thomas” (See Separate Attachment) 11:30 a.m. Barbara Arbuckle, Director of Ontario Works & Social Housing, with report titled “Ontario Works – Proposed Provincial budget 2013 Potential Implications” (Attached) 5th Motion to Move Into “Committee Of The Whole Council” 6th Reports of Council, Outside Boards and Staff 7th Council Correspondence 1) Items for Consideration 2) Items for Information (Consent Agenda) OTHER BUSINESS 8th 1) Statements/Inquiries by Members 2) Notice of Motion 3) Matters of Urgency 9th Closed Meeting Items – see separate Agenda 10th Recess 11th Motion to Rise and Report 12th Motion to Adopt Recommendations from the Committee Of The Whole 13th Consideration of By-Laws 14th ADJOURNMENT LUNCH WILL BE PROVIDED at the St. Thomas-Elgin Public Art Centre, 301 Talbot Street, St. Thomas NOTICE: Deputy Warden for May - Councillor Mennill Deputy Warden for June - Councillor Ens June 11, 2013 County Council Meeting (not required) June 25, 2013 County Council Meeting th June 27, 2013 5 Annual Warden’s Charity Golf Tournament - St. Thomas Golf & Country Club November 15, 2013 2013 Warden’s Banquet - Dutton-Dunwich Community Centre 1 Draft COUNTY COUNCIL MINUTES Tuesday, April 23, 2013 The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present. Warden McWilliam in the Chair. ADOPTION OF MINUTES Moved by Councillor McIntyre Seconded by Councillor Mennill THAT the minutes of the meeting held March 26, 2013 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF – Councillor Marr declared, at the appropriate time, a conflict of interest with regard to the report titled “Central Elgin Information Technology Support Request” as a family member may be involved. At the appropriate time, Councillor Marr vacated his council seat and refrained from discussing and voting on the item. DELEGATION John Kelly, Vice President, Erie Innovation and Commercialization, PowerPoint Presentation titled “The Path to the Future”. The update about the work being done by Erie Innovation and Commercialization was presented. Moved by Councillor Ens Seconded by Councillor Couckuyt THAT the presentation titled “The Path to the Future” dated April 23, 2013 be received and filed. - Carried. Moved by Councillor Jenkins Seconded by Councillor Marr THAT we do now move into Committee Of The Whole Council. - Carried. REPORTS Regional Economic Development Memberships – General Manager of Economic Development The general manager presented the report regarding memberships in regional associations. Moved by Councillor McIntyre Seconded by Councillor Couckuyt THAT Elgin County Council appoints the General Manager of Economic Development, and the following two members of County Council: Councillor Walters and Warden McWilliam as 2013 voting members on the Southwest Economic Alliance; and, THAT the General Manager of Economic Development, be appointed to the Southwest Economic Alliance Advisory Council for 2013. - Carried. 2 - 2 - Procurement Policy Revisions – Purchasing Coordinator The coordinator presented the report outlining revisions in the County’s Procurement Policy. Moved by Councillor Mennill Seconded by Councillor Wiehle THAT the report titled “Procurement Policy Revisions” dated April 2, 2013 be approved. - Carried. Central Elgin Information Technology Support Request – Manager of Information Technology The manager presented the report regarding a proposal to extend technology support from the County of Elgin to the Central Elgin municipal staff. Councillor Marr had previously declared a conflict of interest on this item and did not participate in the discussion or vote. Moved by Councillor McIntyre Seconded by Councillor Walters THAT staff be authorized to proceed with the negotiation of a one-year Service Level Agreement for the pilot partnership with the Municipality of Central Elgin for information technology services. - Carried. Provincial Offences Act (POA) Unpaid Fines: Legislation – Court Services Supervisor The supervisor presented the report, updating Council on recently introduced pending legislation to improve the ability of municipalities to collect unpaid Provincial Offences fines. Moved by Councillor Walters Seconded by Councillor Couckuyt THAT the report titled “Provincial Offences Act (POA) Unpaid Fines – Legislation” dated April 8, 2013 be received and filed. - Carried. Budget Comparison: March 2013 – Director of Financial Services The director presented the report, highlighting budget performance. Moved by Councillor Mennill Seconded by Councillor Marr THAT the report titled “Budget Comparison - March 2013” dated April 17, 2013 be received and filed. - Carried. Elgin County Archives: Recent Acquisitions and Activities – Manager of Archives The manager presented the report updating Council on recent initiatives for the Elgin County Archives. Councillor Jenkins congratulated the staff on the work done in the department. Moved by Councillor Jenkins Seconded by Councillor McIntyre THAT the report titled “Elgin County Archives – Recent Acquisitions and Activities” dated April 2, 2013 be received and filed. - Carried. 3 - 3 - 2013 International Plowing Match Agricultural Legacy Scholarship – Director of Community and Cultural Services The director presented the report outlining that applications are being accepted now for the 2013 scholarships. Moved by Councillor Walters Seconded by Councillor Marr THAT the report titled “2013 International Plowing Match Agricultural Legacy Scholarship” dated April 5, 2013 be received and filed. - Carried. Awarding Tenders: New Dutton Emergency Medical Services (EMS) Base; Bobier Villa Generator Replacement; and Largie Bridge Replacement, Dutton/Dunwich – Director of Engineering Services The director presented the report regarding tenders to be awarded for three projects. Moved by Councillor Ens Seconded by Councillor Mennill THAT the report titled “Awarding Tenders: New Dutton Emergency Medical Services (EMS) Base; Bobier Villa Generator Replacement; and Largie Bridge Replacement, Dutton/Dunwich” dated April 5, 2013 be received and filed; and, THAT staff award the following tenders as long as the County’s Purchasing Policy is followed, lowest tenders are selected and within budget allocations: New Dutton EMS Base and Bobier Villa Generator Replacement; and Largie Bridge Replacement in Dutton/Dunwich; and, THAT staff report back to Council with the results at the June 11, 2013 County Council meeting. - Carried. Signage Removal and Installation, Contract No. 6260-13-10A – Director of Engineering Services The director presented the report on the tender that was advertised for signage removal and installation on county roads. Moved by Councillor Marr Seconded by Councillor Jenkins THAT Gary D. Robinson Contracting Limited be selected for the 2013 Signage Removal and Installation, Contract No. 6260-13-10A at the total price of $224,450.00 plus applicable taxes. - Carried. Emergency Medical Services Chiefs of Canada National Database Data Sharing Agreement – Director of Engineering Services The director presented the agreement regarding the sharing of non-confidential medical data. Moved by Councillor McIntyre Seconded by Councillor Couckuyt THAT the report titled “Emergency Medical Services Chiefs of Canada National Database Data Sharing Agreement” dated March 26, 2013 be received and filed; and, THAT the Warden and Chief Administrative Officer be authorized and directed to sign the Data Sharing Agreement with the Emergency Medical Services Chiefs of Canada (EMSCC). - Carried. 4 - 4 - Service Recognition Awards – Director of Human Resources The director presented the report which outlined revisions to the recognition program. Moved by Councillor Mennill Seconded by Councillor Walters THAT County Council approve the report titled “Service Recognition Awards” dated April 4, 2013; and, THAT the corresponding policy changes be adopted (Human Resources Policy Numbers 10.130 and 12.100) and made effective January 1, 2014. - Carried. Terrace Lodge Fire Safety Inspection – Director of Homes and Seniors Services The director presented the report outlining the activities required at Terrace Lodge, resulting from a fire safety inspection. Moved by Councillor Mennill Seconded by Councillor Marr THAT Council direct staff to meet requirements of the Office of the Ontario Fire Marshal TG- 02-2012 Staffing Levels for the Emergency Evacuation of Residents in Care Occupancies; and, THAT upon installation of the fire sprinkler system and inspection by the Director of Fire and Emergency Services for Malahide Township, staff report back to Council concerning the staffing level requirements; and, THAT the report titled “Terrace Lodge Fire Safety Inspection” dated April 8, 2013 be received and filed. - Carried. Community Integration: Network Services Agreements – Director of Homes and Seniors Services The director presenting the report recommending Council authorize an electronic data sharing agreement for the receipt of placement applications for Long Term Care Homes, referred by the Community Care Access Centre. Moved by Councillor Jenkins Seconded by Councillor McIntyre THAT the Chief Administrative Officer be authorized to execute the Community Integration: Network Services Agreement on behalf of the County’s long-term care homes; and, THAT the Director of Homes and Seniors Services be listed as the primary contact and the Director of Community and Cultural Services as the privacy officer for the purposes of this agreement. - Carried. CORRESPONDENCE Items for Consideration 1. Scott Luey, CAO/Deputy Clerk, Township of Wainfleet, with a resolution seeking support which declares that the Township of Wainfleet is not a “willing host” for wind turbine development. 2. Information from St. Thomas District Chamber of Commerce for MP/MPP Luncheon to be held on Friday, May 24, 2013 at St. Anne’s Centre. 5 - 5 - 3. Rebecca McLean, Supervisor of Planning, London District Catholic School Board, informing Council of the Board’s surplus property available in the Town of Aylmer at the southeast corner of Queen Street and South Street. The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor Mennill Seconded by Councillor Marr THAT Correspondence Item #1 be received and filed. - Carried. The following recommendation was adopted in regard to Correspondence Item #2: Moved by Councillor Wiehle Seconded by Councillor Couckuyt THAT Correspondence Item #2 be received and filed. - Carried. (A show of hands was given to indicate who would attend the Chamber event). The following recommendation was adopted in regard to Correspondence Item #3: Moved by Councillor Couckuyt Seconded by Councillor Jenkins THAT Correspondence Item #3 be received and filed. - Carried. Items for Information (Consent Agenda) 1. Correspondence Unit, Ontario Ministry of Citizenship and Immigration, responding to the County of Elgin’s resolution supporting the request from the County of Essex requesting reconsideration of closure of the Visa and Immigration Sections at the Canadian Consulate General in Detroit. 2. Laurie Collins, Administrative/Planning Assistant, Township of Southwold and Nancie Irving, CMO, Town of Aylmer, with resolutions endorsing the Township of Malahide’s Ontario Drive Clean Program resolution. 3. Heather Jackson, Mayor, City of St. Thomas, informing Council that there is no additional funding available for the development of the affordable housing project proposed by Walter Ostojic & Sons on Brown Street in the Town of Aylmer. 4. Margaret Underhill, Planning Coordinator/Deputy Clerk, Municipality of Bayham, with resolution supporting the County of Elgin Official Plan modifications. 5. Mayor Cameron McWilliam, Municipality of Dutton/Dunwich, with resolution supporting the County of Elgin Official Plan. 6. David Marit, Chair, FCM Rural Forum, with information on the 2013-14 Federal Budget as it relates to Rural Infrastructure. 7. Wendell Graves, Chief Administrative Officer/Clerk, announcing Cheryl Fish as the new Health Recruiter for the City of St. Thomas - County of Elgin Health Recruitment Partnership. 8. Tanya Noble, Manager of Programs & Therapy Services, Elgin County Homes and Seniors Services, with an invitation to drop-in volunteer recognition event on Tuesday, April 23, 2013 from 3:00 p.m. to 5:30 p.m. at Terrace Lodge, St. Thomas Public Library, and Bobier Villa. 9. Hon. Gerry Ritz, PC, MP, Minister of Agriculture and Agri-Food, recognizing the County’s support of Mr. Clinton Shane Ekdahl’s efforts to promote the Day of the Honeybee. 6 7 - 7 - The Chief Administrative Officer presented the Review of Negotiated Agreements report. The Director of Financial Services presented the Provincial Offences Act Facilities report. The Director of Engineering Services presented the report on Land Ambulance Services; the 1342961 Ontario Inc. (Hennessy Hogan) Lease; and the ARC Financial Planning Group Ltd. (Brad Bedford) Lease reports. Moved by Councillor Ens Seconded by Councillor Jenkins THAT we do now rise and report. - Carried. Moved by Councillor Couckuyt Seconded by Councillor Ens THAT the Warden be authorized and directed to respond to the letter from SCOR dated March 28, 2013 according to the confidential draft correspondence presented. - Carried Unanimously. Moved by Councillor Jenkins Seconded by Councillor Marr THAT the Warden and Chief Financial Officer be given direction on a specific approach to negotiate the confidential agreement; and, THAT the confidential report titled “Review of Negotiated Agreements“ dated April 9, 2013 be received and filed. - Carried. Moved by Councillor Mennill Seconded by Councillor Wiehle THAT staff direction was provided on exploring options for the Provincial Offences Act (POA) Facilities; and, THAT the confidential report titled “Provincial Offences Act (POA) Facilities” dated April 5, 2013 be received and filed. - Carried. Moved by Councillor Walters Seconded by Councillor Ens THAT staff be directed to enter into negotiations with Medavie Emergency Medical Services Ontario for the provision of land ambulance services; and, THAT a further report to Council will follow. - Carried. Moved by Councillor Jenkins Seconded by Councillor McIntyre THAT the Warden and Chief Administrative Officer be directed and authorized to sign a lease agreement with 1342961 Ontario for the County of Elgin Administration Building Suite rd #313, 3 floor and Room #34 lower level, be extended for a 12-month period as per the proposal; and, THAT the lease start on May 1, 2013 for Suite #313 – 1,921 sq/ft. for a lease rate of $15.53 per sq/ft ($29,833.13 annual payment) plus HST and Room #34 – 100 sq/ft for a lease rate of $7.50 per sq/ft $750.00 annual payment), plus HST. - Carried. 8 - 8 - Moved by Councillor Couckuyt Seconded by Councillor Mennill THAT the Warden and Chief Administrative Officer be directed and authorized to sign a lease with ARC Financial Planning Group Ltd., for Rooms #237, #238 and #239 at the County of Elgin Administration Building for a one-year term commencing on May 1, 2013 and terminating on April 30, 2014; and, THAT the lease rate for the year is $15.10 per sq/ft ($7,550.00 annual payment) for the 500 sq/ft plus HST. - Carried. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Ens Seconded by Councillor Walters THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. Statements/Inquiries by Members Councillor Walters congratulated the staff on the April 14, 2013 annual hockey game between the County and the City of St. Thomas to raise money for United Way. Councillor Jenkins reported that a confidential nomination to a national association was going ahead as planned. BY-LAWS Moved by Councillor Mennill Seconded by Councillor Marr THAT By-Law No. 13-10 “Being a By-Law to Provide a Schedule of Services and Activities Subject to Fees and Charges By The County of Elgin and To Repeal By-Law No. 12-05” be read a first, second and third time and finally passed. - Carried. Moved by Councillor Wiehle Seconded by Councillor Jenkins THAT By-Law No. 13-11 “Being a By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the April 23, 2013 Meeting” be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor McIntyre Seconded by Councillor Mennill THAT we do now adjourn at 11:57 a.m. and meet again on May 28, 2013 at the County Administration Building Council Chambers at 9:00 a.m. - Carried. Mark McDonald, Cameron McWilliam, Chief Administrative Officer. Warden. 9 April23rd,2013 SusanMcConnell ElginCountyAdministrativeServicesCoordinator 545TalbotStreet,St.Thomas,ONN5P3V7 DearHonorableWardenCameronMcWilliam&ElginCountyCouncil OnbehalfofthePathwaystoProsperityAdvisoryCouncilwearerequestingtheopportunitytomakeadeputationon May28,2013toinformElginCountyCouncilofcurrenteffortstopromoteeconomicwellbeingforwomeninElginSt. Thomas. TheYWCASt.ThomasElginwassuccessfulintheirapplicationtoStatusofWomenCanadacallforproposalstodevelop andimplementacommunityplanforޚ’;“x­economicsecurityinSt.ThomaginMarch sandElginCountybeginnin 2012withfundingfora3yearproject.Afteroneyear,weareexcitedabouttheprogressthathasbeenmadeand cognizantoftheworkthatliesaheadtoadvocate,increaseawarenessandbuildcoordinatedeffortsthataddress challengeswomenarefacinginmeseeablefuture. aintainingastablestandardoflivingfornowandinthefor Indevelopingacommunityplan,wefirstbeganwithengagingwomen,communitypartnersandotherstakeholders. HavingformedanAdvisoryCommitteewithover20representatives,adiverserangeofcommunitypartnershave supportedresearchefforts,surveydevelopmentandcommunityconsultationprocesses.Closeto700surveyswere completedlocallyoverthispastyearand11communityconsultationswithwomenwerehostedtoidentifychallenges, supportsandareastodevelopinenhancingeconomicsecurityforwomen.PathwaystoProsperity:CommunityPlanning for‘š’;“x­EconomicSecurityinElginSt.Thomas,istheresultingreportthathighlightsthesefindingsandprovidesa genderbasedanalysisofޚ’;“x­currenteconomicstatusinSt.ThomasElgin.Wewouldliketosharethisreportwith youtoassistindecisionmakingaroundongoingsupport,newdevelopmentsandpoliciesthatimpactޚ’;“x­ economicwellbeing. Asoutlinedinthereport,arangeoffactorsinfluencetheabilityofwomentoacquiretheresourcesthatdailylivingand futuresecurityrequires.Presently,thePathwaystoProsperityAdvisoryCounciliscreatingacommunityplantoaddress thesefactorsandprovidepositiveoutcomesforwomen.Identifiedareasofneedarebeingusedtoinformstrategy developmentandactionsthatbuildonexistingresources.Thisworkisguidedbyoverarchingrecommendationsto addressneedsforAdvocacy,AwarenessandCoordinationinordertobuildafoundationforwomentoachieveand maintainfinancialwellness.Whilemuchcanbedoneatthecommunityleveltoaddressissuesfacingwomen, considerationbygovernmentatvariouslevelsintermsofplanningandpolicycanhelptoenactsystemicchangethat willfurthercontributetoeconomicwellbeingandsustaininghealthycommunities. Withacollectiveimpactapproachmanyplayersworkingtoachieveonegoal‘wecanfosteropportunitiesthatleadto pathwaystoprosperity.Wethankyouforyourattentiontocommunityplanningforޚ’;“x­economicsecurityin ElginSt.Thomas. Sincerely, LindsayRice&KellieCoelho OnbehalfofthePathwaystoProsperityAdvisoryCouncil 10 Community Planning For Women’s Economic Security in Elgin-St. Thomas Executive Summary Community Planning for Women’s Economic Security in Elgin-St. Th to advance women’s economic security and opportunities for local women’s economic security Collaborate to identify gaps, priorities and opportunities and i supports and strategies situation of women living in St. Thomas and Elgin County Economic security refers to an assured and stable standard of li Security goes beyond mere physical survival to encompass a level that promotes social inclusion. limit the unique barriers rural women face. Engaging women, comm and other stakeholders began the dialogue for community planning An Advisory Council comprised of a diverse range of community p consultations with women were hosted to identify challenges, sup to develop in enhancing economic security for women. Pathways to Prosperity: Community Planning for Women’s Economic provides a gender-based analysis of women’s current economic sta Thomas-Elgin. Understanding current realities for women in our c women - many players working together towards the same goal – we opportunities that lead to Pathways of Prosperity. 111111 BUILDING A FOUNDATION EMERGING AREAS OF NEED FOR ELGIN This document represents areas of need to improve women’s econom community engagement and local collaboration will be integral to There is a need to address the role of local service providers i success through a collaborative system. Collaborations do not ju they need to be built; an active approach needs to be taken betwgender bias within professions, and living wage. Ultimately, the providers. Awareness of services and coordination between servicsupport from policy; however, there are local changes that can b areas that have the potential to ensure individuals are able to will help enact systemic change. supports they require while progressing to economic security. Awareness of services requires service providers to fully understand other support services available to foster appropriate referrals. Furthermore, there needs to be a vehicle to empower individuals Violence with an understanding of the Wage WomenAgainst available services, so that Equity Community Women progressing through the supports of service providers is not mandated, but a clear Living Stakeholders Service Gender choice they have made to move Wages Providers Equality towards economic security. This type of approach requires all service providers to be included in the process and work as a community. Education Education was a barrier for 1 in 3 of education is a barrier for 1 in 5; location is a barrier for 1 in 6. Awareness Transportation Social Supports of Services Education Workforce 1 in 3 women do not have access to a In Elgin County, during February 2013, 475 reliable mode of transportation compared Development Ontario Works claims were made; 92 to 1 in 6 men. Social being made by single females. This translates to 868 people accessing Supports Ontario Works from the county. In St. Transportation Thomas there were 1,239 claims, 271 made Skill Development by single females and 2,177 people overall. Employment Literacy was a barrier for 1 in 20 of the Employment & Income & Income Skill respondents, life planning and budgeting Development for 1 in 3. Furthermore, 5 in 11 respondents Unemployment was considered a barrier indicated that they could not save money by 1 in 3 of the respondents. and 6 of 11 indicated that debt load was an Food Security Furthermore, reliable income is a barrier issue. for 4 in 10. Another main concern for Newcomers minimum wage earners is the lack of to Canada Newcomers to Canada Dependent currently available. Care (child/ Newcomers to Canada experience barriers to Food Security economic well-being a larger degree. elderly) Health Additionally, there is a misconception that Access and adequacy of food is of concern. Of immigration status prevents access to available Housing Poverty the service providers 7 in 10 indicated that up to social supports. 50% of their clients have limited ability to access healthy food. Health Dependent Care 3 in 10 people are experiencing personal health and wellness as a barrier to their economic The number of single parent households is higher than integration. provincial average in 5 out of 8 municipalities and in St. Thomas – 77% of these are headed by females. In a lifetime Poverty there are two stages of dependency, from birth through childhood, and in old age. Furthermore the St. Thomas & 43% of the survey participants indicated that Elgin County dependency ratio is higher than Ontario; more they cannot meet their basic needs, or are people are caring for children and elderly simultaneously. experiencing poverty. Housing 70% of people who indicated in the survey that they have an inco $30,000 have never used subsidised housing or rent geared-to-inc The intricacies of the needs required to help support current waitlist and considering these people who potentially ha women in achieving economic security can be obtained need, there is a concern of the current housing situation. through wide spread community support. Often women will face challenges in achieving economic support, not Recommendations The surveys and consultations used in the research of women’s ec- previously. There is a need for support from many ysed to help identify the emerging areas of need in Elgin. While services simultaneously, not just individually. There is a focusing on traditional service areas, the need for an integrate there are many ways to categorize and prioritize the emerging ar focused on their area of support. While this ideal may to consider the areas of: not be achievable, collaboration between agencies can be created to aide in this type of horizontal support. Coordination | Awareness | Advocacy Focusing on these three areas will allow for the formation of ac needs for the individual (coordination), needs of the service pr 121212 larger systemic needs (advocacy). SNAPSHOT OF DEMOGRAPHICS OF ELGIN COUNTY AND ST. THOMAS IN 2006/2011 DERIVED FROM 2006/2011 CENSUS AND WORKFORCE DATA Population In 2011 there were 87,461 people living in Elgin County of whic The population has grown 2.5% in the County including St. Thomas 2006 to 2011. There are slightly more females in St. Thomas at 51.9% which is at 49.9% of the population in 2011. The age distribution has also changed since 2006. The largest gr the age 6 to 22 years and 30 to 45 populations. The median age of the population in the county is 40.9 years; th The population density of Elgin County and St. Thomas is 46.5 pe people/km2 for Elgin without St. Thomas. Cultural Diversity Elgin County is home to 12,000-15,000 Low German Speaking famili In 2006, Elgin County including St. Thomas was 13.1% immigrants, Within the 2001-2006 Census period St. Thomas attracted 9.8% of immigrant families. In 2006 St. Thomas had 3.7% visible minorities and Elgin had onl Elgin County are of European decent. Labour Force 56.7% of all workers in Elgin are employed by Small and Medium s Participation rates in St. Thomas and Elgin were 67% in 2010. Employment rates in St. Thomas and Elgin dropped to 59.6% in 201 Unemployment rates in St. Thomas and Elgin were 11.1%, an improv Industry Manufacturing represents 30% of the workforce in Elgin County an workforce and males 76%. The largest percent of females are employed in the Healthcare an 3% for males. Occupation Sales and Services represent 21% of the workforce in Elgin Count these jobs. Trades represent 20% of the workforce in Elgin County and St. Th Household and Family Characteristics There are 25,300 families in Elgin County of which 10,975 famili In Elgin 13.8% of families are single parent families. Of the si in 2011. There are 1.1 children living at home on average for all familie Income On average people earned $27,982 in St. Thomas ($38,583 for male $19,484 for females) in Elgin County in 2006. Ontario Works Social Assistance is accessed by 3,045 families in of the population; in St. Thomas 5.74% and in Elgin 1.75%. Education The population over the age of 15 that does not have any formal for females and 31.8% for males) 32% in Elgin County alone (30.5 alone(24.5% for females and 27.3% for males). Health 12.8% of males and 17.4% of females report perceived life stress 92 of 100,000 males and 105 of 100,000 females report hospitali 77.9% of males and 79.7% of females report a sense of community 131313 Community Planning For Women’s Economic Security in Elgin-St. Thomas 141414 PREFACE & ACKNOWLEDGEMENTS Enhance understanding and awareness of barriers and local suppor Collaborate to identify gaps, priorities and opportunities and i and Elgin County Over the past year, service providers and stakeholders from dive come together to form the Pathways to Prosperity Advisory Counci economic security. Their contributions are instrumental in iden develop in working towards positive outcomes for women. With the support of the Pathways to Prosperity Advisory Council range of backgrounds in communities across Elgin County particip needs and viewpoints. Women graciously shared their varied exper around challenges faced, but also of available supports and oppo women’s perspectives are at the heart of a community plan to add We are grateful to the many women, organizations and individuals to deepen sharing and enhance research, consultations and planni Thomas-Elgin with a focus on economic security and gender-based information around local needs, supports and opportunities throu economic security to form recommendations that we hope will guid In moving forward, the continued commitment of service providers together to bring about tangible results for women is vital. Tog life that encompasses their full inclusion. 1 151515 Pathways to Prosperity Advisory Council Members Alfredo MarroquinSt. Thomas Elgin Local Immigration Partnership Bernie WielheMunicipality of West Elgin Candace ParrackThames Valley District School Board Alternative S Cheryl SimmonsYWCA St. Thomas-Elgin – Residence Manager Cora BurnsElgin County Child Care Advisory Committee Courtney Brooke LaurieElgin St. Thomas Public Health Debra MountenayElgin Middlesex Oxford Workforce Planning and Dev Deisy VanegasViolence Against Women Services Elgin County Denise EssonEmployment Services Elgin & Elgin St. Thomas Youth Employment Counselling Centre Gayle BogartTownship of Southwold Heather MollerCentral Community Health Centre Heather SheridanSt. Thomas-Elgin Ontario Works Janet BakerElgin St. Thomas Public Health Linda StevensonCommunity Member Marilyn CreweElgin Business Resource Centre Mickie KeeferSt. Thomas-Elgin Second Stage Housing Mike AmatoFanshawe College Russell MatthewsMunicipality of Central Elgin Sean DykeSt. Thomas Economic Development Corporation Selvin MejiaYWCA St. Thomas-Elgin - Settlement Services Shelley HarrisYWCA St. Thomas-Elgin – Adult Education & Employment Stephanie SkeldingWest Elgin Community Health Centre Susan LoewenMennonite Community Services Vicki LukeAgriculture & Rural Economic Development Advisor Pathways to Prosperity Project Team Kellie CoelhoYWCA St. Thomas-Elgin – Pathways to Prosperity Project Coordinat Lindsay Rice YWCA St. Thomas-Elgin – Pathways to Prosperity Project Coordina Petrusia HontarSt. Thomas-Elgin Local Immigration Partnership & Research Consultant Pathways to Prosperity: Community Planning for Women’s Economic in Elgin St. Thomas is graciously funded by: 2 161616 CONTENTS Snapshot of Demographics of Elgin County and St. Thomas in 2006/ Economic Security .............................................. Gender Based Analysis .......................................... Population .................................................... Labour Market ................................................. Industry ..................................................... Occupations .................................................. Labour Force Participation ................................... Employment Rate .............................................. Percent Unemployed ........................................... Unpaid Labour ................................................ Income ........................................................ Household and Family Characteristics .......................... Education ..................................................... Health ........................................................ Housing ....................................................... Adequate Conditions .......................................... Suitable Size ................................................ Research Method - the research process ......................... Gathering Information ......................................... Surveys ............................................................... Community Engagement & Consultations .......................... Survey Participants ........................................... Gender ....................................................... Age ................................................................23 Area of Residence ............................................ Income ....................................................... Marital Status ............................................... Education .................................................... Building a Foundation - Emerging Areas of Need for Elgin .......26 Awareness of Services .........................................27 Dependent Care ................................................27 Discrimination and Violence ................................... Education ..................................................... Employment and Income ........................................30 3 171717 Food Security .................................................. Health ......................................................... Housing ........................................................ Newcomers to Canada ............................................ Poverty ............................................................................................................................... Skill Development ..............................................37 Social Supports ................................................ Transportation .................................................39 Workforce Development ..........................................39 Recommendations ................................................40 Coordination ...................................................41 Awareness ......................................................41 Advocacy .......................................................41 Appendices ..................................................... Best Practices ................................................. Pathways to Prosperity Community Engagement & Consultation Proce Project Awareness & Information Sharing, Outreach & Support ....47 Elgin-St. Thomas Stakeholder Survey ............................48 Service Provider & Stakeholder Consultation: Supports, Needs, Op Elgin-St. Thomas Resident Survey ...............................57 Community Consultations: Supports, Needs, Opportunities .......69 4 181818 SNAPSHOT OF DEMOGRAPHICS OF ELGIN COUNTY AND ST. THOMAS IN 2006/2011 DERIVED FROM 2006/2011 CENSUS AND WORKFORCE DATA Population In 2011 there were 87,461 people living in Elgin County of whic The population has grown 2.5% in the County including St. Thomas Thomas from 2006 to 2011 There are slightly more females in St. Thomas at 51.9% which is alone at 49.9% of the population in 2011. The age distribution has also changed since 2006. The largest gr were seen in the age 6 to 22 years and 30 to 45 populations. The median age of the population in the county is 40.9 years; th The population density of Elgin County and St. Thomas is 46.5 pe and is 26.8 people/km2 for Elgin without St. Thomas. Cultural Diversity Elgin County is home to 12,000-15,000 Low German Speaking famili In 2006, Elgin County including St. Thomas was 13.1% immigrants, Within the 2001-2006 Census period St. Thomas attracted 9.8% of 10.7% of the immigrant families. In 2006 St. Thomas had 3.7% visible minorities and Elgin had onl- migrants into Elgin County are of European decent. Labour Force 56.7% of all workers in Elgin are employed by Small and Medium s Participation rates in St. Thomas and Elgin were 67% in 2010. Employment rates in St. Thomas and Elgin dropped to 59.6% in 201 Unemployment rates in St. Thomas and Elgin were 11.1%, an improv Industry Manufacturing represents 30% of the workforce in Elgin County an manufacturing workforce and males 76%. The largest percent of females are employed in the Healthcare an workforce, 3% for males. Occupation Sales and Services represent 21% of the workforce in Elgin Count 62% of these jobs. Trades represent 20% of the workforce in Elgin County and St. Th these jobs. 5 191919 Household and Family Characteristics There are 25,300 families in Elgin County of which 10,975 famili in 2011. In Elgin 13.8% of families are single parent families. Of the si female run are 77.7% and male run are 22.2% in 2011. There are 1.1 children living at home on average for all familie reported having no children living at home. Income On average people earned $27,982 in St. Thomas ($38,583 for male for females) and $27, 182 ($31,270 for males and $19,484 for fem in 2006. Ontario Works Social Assistance is accessed by 3045 families in Elgin County combined. This represents 3.48% of the population; 5.74% and in Elgin 1.75%. Education The population over the age of 15 that does not have any formal in Elgin County including St. Thomas, (27.9% for females and 31. Elgin County alone (30.5% for females and 34.9% for males), and alone(24.5% for females and 27.3% for males). Health 12.8% of males and 17.4% of females report perceived life stress 92 of 100,000 males and 105 of 100,000 females report hospitali Health 77.9% of males and 79.7% of females report a sense of community 6 202020 ECONOMIC SECURITY Thomas and Elgin community ranged from meeting basic needs and s will be used throughout the report. Economic security refers to an assured and stable standard of living that provide socially, culturally, and with dignity in their communities. Se survival to encompass a level of resources that promotes social childcare and dependent care, transportation, and food security. analysis in this report. GENDER BASED ANALYSIS education, area of residence and so forth. By combining the powe Source: http://www.swc-cfc.gc.ca/pol/gba-acs/over-aper-eng.pdf 7 212121 ELGIN COUNTY AND ST. THOMAS COMMUNITY PROFILE Elgin County, located in South Western Ontario, is composed of s one city. From west to east they are: West Elgin, Dutton/Dunwich Aylmer, and Bayham. St. Thomas is situated in Central Elgin, bu County. Lake Erie forms the 120 km Southern Boarder of Elgin Cou Source: Relish Elgin The 1880 km2 of Elgin County is populated with Rural settlements. St. 2 Thomas, which is considered a rural city, has a population densi. Rural communities 2 people/km 2 POPULATION AND DENSITY IN ELGIN COUNTY 87,46149,5566,9899,1467,15112,29337,9054,4943,8765,157 46.526.728.523.26.2245.51067.314.913.216 Source: Statistics Canada 2011 Census As any population, the population of Elgin County varies. In ord communities in the County, base statistics like population, labo statistics will be used. 8 222222 ELGIN COUNTY AND ST. THOMAS COMMUNITY PROFILE Population As reported in the 2011 Census, Elgin County has a population of and Townships. The City of St. Thomas alone reported a populati Between the 2006 and 2011 Census periods the population in Elgin County and St. Thomas grew by 2.5%. However the largest increase ELGIN COUNTY was seen in St. Thomas with the city growing slower growth in Elgin County can be mainly 40 year olds, causing a decreasing workforce. In St. Thomas there is a similar decrease in increase in children, and individuals over the retirement ages. Considering the age pyramid, there are some ages that need to have their population levels the need is demonstrated by comparing the population distribution of 2006 and 2011. In 2006 the population in the ages of 20 and 45 are at low levels. Ideally this gap in the age pyramid should progress up the age pyramid Source: Statistics Canada 2006/2011 Census This means that the population between the ages of 20 to 25 have and 50 did not return. If the trend of youth exodus continues, b 55, while the working ages are traditionally between the ages of With the ageing population, a decrease in labour force translate resulting in the older populations moving as well. The median age of the population of Elgin County and St. Thomas at 41.8 years. The oldest population is in West Elgin with a med median age of 34.1. The median age of the population is a quick helps identify the types of services required. 49.9% females in the population. St. Thomas on the other hand h male statistics. 99 232323 ELGIN COUNTY AND ST. THOMAS COMMUNITY PROFILE Labour Market Industry INDUSTRY IN ELGIN AND ST. THOMAS, 2006 0%24%7%1%1%10%6% St. Thomas Male 0%8%7%2%3%6%11% St. Thomas Female 8%21%7%1%4%9%7% Elgin Male 4%6%7%2%19%6%8% Elgin Female Source: Statistics Canada 2006 Census 1010 242424 ELGIN COUNTY AND ST. THOMAS COMMUNITY PROFILE Occupations OCCUPATIONS IN ELGIN AND ST. THOMAS, 2006 4%5%3%1%2%0%9%15%1%13% St. T. Male 2%10%1%6%5%1%15%1%1%6% St. T. Female 4%3%2%1%2%0%6%20%8%9% Elgin Male 3%10%1%5%4%1%12%2%3%4% Elgin Female Source: Statistics Canada 2006 Census The types of jobs available will help establish types of schooli relate to wages, work availability, and gender biases. the main target Labour Market sectors for Economic Development: ElginSt. Thomas Energy and EnvironmentGreen Collar Economy Agriculture and AgribusinessNew Food Economy ManufacturingAutomotive Creative EconomyAdvanced Manufacturing Tourism Source: Elgin-St. Thomas Labour Force Strategy, 2012 11 252525 ELGIN COUNTY AND ST. THOMAS COMMUNITY PROFILE There are parallels between the County and the City, green initi and increasing and diversifying small businesses while Elgin Cou creative endeavours. Understanding the Economic strategy of a re like to pursue education, as it will help indicate where there i employment and unemployment. The three statistics combined will workforce. Labour Force Participation Labour force statistics are calculated using the population over or the inverse of not in the labour force, the population over t or working are included. Someone would not be in the labour for or otherwise not looking for employment. Across Elgin County in labour force. PERCENT NOT IN LABOUR FORCE % Male 25.14%26.01%17.44%29.42%21.37%28.22%18.30%23.18%27.69%27.55%27.67% % Female 38.91%44.87%45.59%33.14%39.14%26.48%33.56%37.93%38.41% Source: Statistics Canada 2006 Census 12 262626 ELGIN COUNTY AND ST. THOMAS COMMUNITY PROFILE Employment Rate The employment rate shows the number of individuals over the age percent of females not in the labour force there are also small In Bayham and West Elgin only half of the females in the populat EMPLOYMENT RATE Employment Rate % Male 71.15%70.33%80.45%66.73%74.76%67.39%79.64%74.05%69.34%68.08%67.61% % Female 57.53%49.90%56.12%51.19%63.29%56.90%71.27%64.09%50.56%57.82%57.53% Source: Statistics Canada 2006 Census Percent Unemployed PERCENT UNEMPLOYED Percent Unemployed % Male 3.69%3.85%2.11%3.85%3.87%4.39%1.80%2.77%3.20%4.38%4.72% % Female 3.73%5.43%4.61%3.22%3.37%3.96%2.25%2.68%2.26%4.25%4.06% Source: Statistics Canada 2006 Census 1313 272727 ELGIN COUNTY AND ST. THOMAS COMMUNITY PROFILE The percent of the population that is unemployed is not the same- ment rates report the number of people who are actively in the l not employed, while percent unemployed reports the percent of individuals over the age of 15 who are unemployed. Because the percent unemployed includes students, retirees and people who have opted not to work, the number will also appear to be “If I lost my job, everything lower than the unemployment rate. The percent unemployed would collapse.” is higher for females only in Bayham and Malahide. This means that in these communities there are more females who want a barriers, among many other barriers examined in this report. Unpaid Labour While Labour statistics consider activity in paid labour, unpaid housework, child care and elderly care are all considered unpaid this means that the statistics are self reported and are subject 4 in 11 (36%) men and 3 in 7 (42.5%) women report unpaid work in in elderly care in Elgin County is reported as 1 in 6 (17%) men work will increase as there is an increase of elderly in the pop of dependents, children 14 years and younger, and seniors, over of 15 and 65. As the number increases, the active population has more need. In current population growth there has been a larger shrinking of the youth. It is more likely that childcare will b care often becomes the responsibility of the elderly person them need for elderly care facilities in place of families caring for generation known as the sandwich generation (The daily, Sept 28, quotidien/040928/dq040928b-eng.htm)).Although in the past there happen, there is an increase in dependency from the elderly gene and retirement ages are staying stagnant. 1414 282828 ELGIN COUNTY AND ST. THOMAS COMMUNITY PROFILE Income While employment numbers indicate how many in a population have worked or the wage that is paid. These two factors combined are assistance from the government. INCOME RANGES ACROSS ELGIN COUNTY - 2006 — Canada 17.73%15.43%14.32%13.94%11.05%7.94%10.34%9.24% — Ontario 17.24%13.64%12.69%13.47%11.57%8.53%11.65%11.20% — Elgin 19.64%13.57%12.92%11.91%10.46%11.43%12.39%7.65% — Bayham 34.00%19.67%16.33%8.33%7.00%6.00%5.67%3.00% — Malahide 27.53%19.03%18.22%10.12%6.48%6.38%4.05%6.88% — Aylmer 24.83%16.31%18.95%12.69%10.71%4.28%6.59%5.77% — Central Elgin 24.17%14.83%13.00%10.00%9.17%9.50%12.67%6.67% — St. Thomas 16.60%13.12%11.86%12.66%11.28%10.84%14.64%8.96% — Southwold 11.07%8.89%4.51%7.82%12.07%29.44%17.24%7.90% — Dutton-Dunwich 40.24%13.41%18.29%17.68%1.22%3.05%1.83%2.44% — West Elgin 20.84%11.78%21.64%16.44%10.41%6.03%4.93%4.66% Source: Statistics Canada 2006 Census 15 292929 ELGIN COUNTY AND ST. THOMAS COMMUNITY PROFILE When considering the income distribution across Elgin County it the population that in making under $10,000 in municipalities of These populations have employment, but they are not earning an i working poor. The income distribution in Elgin County when considered by gende- ment opportunities, hours worked, and wages. Females in Elgin Co from their male counterparts at the low range of below $10,000 a This shows the distribution is exacerbated in some of the more r more pronounced. PERCENT POPULATION BY GENDER IN INCOME RANGES ELGIN COUNTY 2006 — Male 15.09%9.65%8.93%9.73%11.27%14.78%15.81%11.11% — Female 23.56%17.20%16.74%13.54%8.42%6.07%6.85%2.51% — Total 18.80%12.99%12.37%11.41%10.01%10.95%11.87%7.33% Source: Statistics Canada 2006 Census 16 303030 ELGIN COUNTY AND ST. THOMAS COMMUNITY PROFILE The poverty line is used around the world to indicate the minimu level of income is adjusted to family size. Unfortunately the i sizes, or where along the range of income people lie. Looking at the income for St. Thomas, 30% of the population make be only one income of a dual income house, but it should be cons minimum of 30% of the population is at risk of living below the or her dependents. Family SizeNumbers for St. ThomasNumbers for Elgin County 1$18,147$14,596 2$22,591$18,170 3$27,773$22,338 4$33,721$27,122 5$38,245$30,760 6$43,135$34,694 7 +$48,024$38,626 Canadian Council on Social Development Household and Family Characteristics A typical population has a mix of individuals with varying marit are married or considered common-law, with or without children a 25,300 families in Elgin County and of which 10,975 families liv that live in Elgin are lone-parent families. Of these lone pare females more responsible for dependants than the males. 42% of the families have no children. In order to have populati female, Elgin County is far below this rate. The average number demonstrated as on average in 10 single parent households there number of persons in a married couple family is 3.1 (2.8 for com there will be 11 children and in 10 common law households there typically have more children to care for on a lower income. 17 313131 ELGIN COUNTY AND ST. THOMAS COMMUNITY PROFILE Education Education levels help identify the types of industry that can th population over the age of 15 in Elgin County had a high school - tion. Regardless of the inclusion of individuals still in school without any formal education. The adjusted distribution of educa County residents between the ages of 14 and 17 can be seen. The from 27.88% in females to 23.53% and from 31.74% to 27.24% in ma EDUCATION - ELGIN COUNTY AND ST. THOMAS 2006 — Male 31.74%28.12%13.06%16.99%1.83%4.77%1.35%0.33%1.48%0.29% — Female 27.88%29.09%7.13%24.06%2.67%6.16%1.90%0.07%0.86%0.13% Source: Statistics Canada 2006 Census For the population that pursued post-secondary school, Apprentic across multiple sectors. 18 323232 ELGIN COUNTY AND ST. THOMAS COMMUNITY PROFILE EDUCATION - ELGIN COUNTY AND ST. THOMAS 2006 - ADJUSTED — Male 31.74%28.12%13.06%16.99%1.83%4.77%1.35%0.33%1.48%0.29% — Female 27.88%29.09%7.13%24.06%2.67%6.16%1.90%0.07%0.86%0.13% Source: Statistics Canada 2006 Census Aylmer Aylmer FEMALES 2006 Females 2006 M al Centr Ba ah Central al Southwold Southwoldyh id Elgin Malahide Elgin Bayham a Dutton/ e Dutton/ m Dunwich W Dunwich est West ElginSt. Thomas St. Thomas El gi n Aylmer Aylmer Males 2006 MALES 2006 M al Ba Centr ah yh Central al Southwold Southwold id Bayham a Elgin Malahide Elgin e Dutton/ m Dutton/ W Dunwich Dunwich est West Elgin St. Thomas El St. Thomas gi n Source: Statistics Canada 2006 Census 19 333333 ELGIN COUNTY AND ST. THOMAS COMMUNITY PROFILE Health Many measures of health are biased because they are collected ba perceived, or based on whether attention is sought for help. Bas Health Report, 67% of males and 61% of females report perceived ‘very good’ or’ excellent’. Also, 82.7 of 100,000 of males and 6 female’s die of treatable causes. Considering these two statisti more likely to acknowledge their health concerns and have them t males perceive themselves to be healthy and do not seek the atte females reporting perceived Mental Health to be very good or exc to 92 of 100,000 males and 105 of 100,000 females who report hos Mental Health. In cases of mental health females perceive that t but need to receive treatment in more cases. Stigmas of mental h be addressed to ensure that people are receiving the treatment t and 17.4% of females report perceived life stress. and the perceived and reported ones. 20 343434 ELGIN COUNTY AND ST. THOMAS COMMUNITY PROFILE Housing When considering housing and housing standards in a region, the one of these standards is not considered acceptable. Adequate Conditions HOUSING CONDITIONS Source: Statistics Canada 2006 Census Housing that requires major repairs inhibits the livelihood of t opinion of need for major repairs. The housing repairs in Elgin should be mentioned that West Elgin has over 2% more houses that 2.5% lower than the Canadian average. Suitable Size Suitable housing has enough bedrooms for the size and make-up of- cupancy Standard (NOS) requirements. Enough bedrooms based on NO cohabiting adult couple; unattached household member 18 years of 18; and additional boy or girl in the family, unless there are t case they are expected to share a bedroom. A household of one in no bedroom). In general Elgin County is reporting that there are which four people are living in a one bedroom dwelling, and thre 21 353535 ELGIN COUNTY AND ST. THOMAS COMMUNITY PROFILE PERCENT HOUSING OVER 30% INCOME Source: Statistics Canada 2006 Census in dwellings that cost less than 30% of their before taxable inc the available housing in the region to help accommodate resident Along with understanding the amount of income St. Thomas and Elg housing it is important to understand the distribution of proper residential prices were $208,076. And tax rates varied across th on a rental unit than to sell a house. In St. Thomas 32% of dwe only 17% rented. This means that more people in the County have Residential Tax Rates 2011 1.45%2.29%1.54%1.51%1.62%1.13%2.08%1.46% Elgin County Economic Development, City of St. Thomas 22 363636 RESEARCH METHOD - THE RESEARCH PROCESS Gathering Information The success of the Pathways to Prosperity research plan is focus input. The information gathering process from the Elgin County c through community consultations, survey community based service residents (men and women). This research method allowed for a pe women’s economic security in Elgin County. Research of existing programs, projects and initiatives in the C Surveys With feedback and input from the Pathways to Prosperity Advisory to gather local, current information: a service provider survey the resident survey were created. A longer version for online us Stakeholder surveys were distributed through community networks - munity based service providers: organizations and agencies that surveys were available in print and online through the Pathways resident survey was incorporated into the case load of Ontario W and Employment Services Elgin counsellors. Online surveys were p library in St. Thomas and Elgin as well at other public computer Aylmer Community Services, Employment Services Elgin and West El completed verbally and in person with visits to a variety of eve completed by local residents and 39 surveys were completed by co Community Engagement & Consultations Thomas & Aylmer, YWCA Women’s Residence, Youth Engagement Partic FESPA, Literacy Basic Skills Class, Algoma College, Fanshawe Col Settlement Services. Closed groups were held to create a safe an could feel comfortable discussing concerns, issues, barriers, su consultations were strategically chosen to represent vulnerable diversity of the area. During these community consultations cond all the women in attendance. A key piece to this work was the co discussions. Translation services were available for Low German The community consultations provided vast information on the opp found in the appendix. This research approach ensured that community planning is as res 23 373737 RESEARCH METHOD - THE RESEARCH PROCESS Survey Participants Service Providers had a separate survey from the residents of St provider survey had 39 participants from a variety of background Stakeholder Survey Participants Service AreaParticipants Faith Based3% Child Care5% Education3% Government5% Healthcare28% Legal Support3% Settlement Services10% Social Support44% Ultimately, the survey for residents of St. Thomas and Elgin Cou survey did not collect the opinion of 2% of the population, the of residence, income, marital status, and education. Gender The majority of the survey participants, 85%, were female. This comparison of male and female opinions will not be presented. Age This survey was only available to individuals over the age of 18 45. However, this does capture the needs of the women who are st the labour force, as opposed to the women who are exiting the la females will be more congruent with the opinions of the young fe RESPONSES AGE AS PERCENT OF TOTAL Source: Pathways to Prosperity Residents Survey 2012 24 383838 RESEARCH METHOD - THE RESEARCH PROCESS Area of Residence Contrasting the area of residents to the actual population, ther is a comparable distribution among the responses from across the GEOGRAPHIC DISTRIBUTION Source: Pathways to Prosperity Residents Survey 2012 Income Compared to the population of Elgin County there are almost doub $10,000. The population that is in this income bracket is more l favourable to be collecting more responses from this population PERSONAL INCOME OF RESPONDENTS Source: Pathways to Prosperity Residents Survey 2012 25 393939 RESEARCH METHOD - THE RESEARCH PROCESS Marital Status The marital status of the respondent is fairly aligned with the there is a slight bias on the Single individuals. These individu single income earners – resulting in a barrier to economic secur MARITAL STATUS - SURVEY Source: Pathways to Prosperity Residents Survey 2012 Education The educational attainment of the survey participants indicates school as their highest level of schooling. While this group hav consideration for the age restriction of the survey will skew th for individuals over the age of 14 while the survey was restrict EDUCATION Source: Pathways to Prosperity Residents Survey 2012 26 404040 BUILDING A FOUNDATION EMERGING AREAS OF NEED FOR ELGIN The surveys and consultations used in the research of women’s ec emerging areas of need for Elgin. While the research was conduct Security of Women. The emerging areas of need for Elgin are depi a coordinated community plan are awareness and advocacy. 27 414141 BUILDING A FOUNDATION EMERGING AREAS OF NEED FOR ELGIN Awareness of Services There are two parties to consider with awareness of services: th member and the service provider. Women Community The survey illustrated some inconsistencies with need and access Stakeholders Service There are times when there is a need to use a service, but it is Providers For instance: 71% of people who said debt load is a barrier have never used a councillor. 70% of people who earn under $30,000 in household income have ne used subsidized housing or rent geared to income. Although the survey did not explore reasons for not accessing th about the service, misconceptions about the service may exist, o have to overcome stigmas to access it. “Often I have no idea services were considered important or very important. It is important tha and programs exist.” once someone with needs has accessed one service, they have the support and information to access all services that will meet th needs. be changing, this is in part because service providers do not pe current system. From service providers that responded to the sur information that they required to be aware of services and resou Discrimination and Violence Females have been battling gender roles for many years now. Even Violence Against Wage Women Equity of women who responded to the survey indicated violence as a bar Living Gender Wages Equality on the potential of females in life and in the workforce. workforce, there needs to be a move towards advocating for femal in job hiring, promotions, wage disparity, and school applicatio Education also has a role to play to help address the methods of help women who are experiencing violence. The supports required violence need to include detection, intervention, and supports. Violence was not considered a barrier by 5% of the service provi large, and not just agencies who have a focus on violence agains 28 424242 BUILDING A FOUNDATION EMERGING AREAS OF NEED FOR ELGIN Dependent Care In a life time there are two stages of dependency, from birth th and in old age. In most cases children will fall under the care this time they are completely dependent for their economic and e Awareness of Services Education Workforce While the economic burden of caring for a child will often be sh Development Social modern family units can change this traditional arrangement and Supports Transportation either one caregiver or four care givers, and occasionally addit the extended family. The income and time capabilities of the ca Employment & Income Skill vary greatly with each family unit and each arrangement. The sur Development that 11% of respondents experienced barriers to their economic s Food Security to dependent child care. This may in part be connected with the Newcomers to Canada may have. Moreover, single parenting was a barrier for 19%, mean Health Dependant Care (child/ respondents were the sole caregiver to their children. elderly) Housing Poverty childcare options are too expensive, too far, or unreliable. In large barrier to economic security. The Canadian government introduced the Canadian Pension Plan (CP and their spouse in their old age. The CPP was established at a dependents, since then life expectancy has increased and there i in the CPP only providing a bare minimum in support to the elder elderly turn to their children to help support them. This someti adding more expenses to the family and puts a strain on time. Th deplete their available resources, and can take them out of the females are currently caregivers to elderly of which 33% indicat after a leave places more stress on people considering taking a The service providers indicated that 63% of their clients access 8% indicated it was not a barrier). Furthermore, 79% of service service providers understand the restrictions of dependent care 29 434343 BUILDING A FOUNDATION EMERGING AREAS OF NEED FOR ELGIN Education Education is an increasingly important fac- required a high school education are now Education Awareness of Services Workforce makes it more complicated for individuals Development Social work. In this case, individuals of all ages are Supports Transportation Employment & Income Skill Development Food Security Newcomers required. Options include: Adult Educa- to Canada Dependant tion, Alternative education, and General Care (child/ Education Development (GED). elderly) Health Housing Poverty As indicated in the survey participants sec- tion, 25% of the respondents have a high Location was a barrier for 17% of the participants Cost was a barrier to 39% of the participants Access to childcare was a barrier to 8% of the participant In cases of location for post -secondary school, if individuals need to move to another city, the costs can get increasingly hig Post-Secondary school is only partially subsidised by the Canadi accruing assets. Finally, in cases of young families there are limited options fo added expense often exacerbates the costs of tuition and further education. Elgin County and 90% in St. Thomas of people who have only an el they fair better in Elgin County with 68% making under $30, 00 a have the highest percent earning over $70,000 with 23% in Elgin 30 444444 BUILDING A FOUNDATION EMERGING AREAS OF NEED FOR ELGIN Income based on Education Attainment Elgin County St. Thomas Under $30,000 Over Under $30,000 Over $30,000-69,000$70,000$30,000-69,000$70,000 Elementary 93%7%0%90%10%0% School High School68%28%4%89%10%1% College54%45%1%62%37%1% University32%45%23%27%45%27% Trades/ 33%67%0%83%17%0% Statistics Canada 2006 Census - Employment & Income concerns related to unemployment there are several areas to Awareness of Services Education Workforce From the survey, unemployment was considered a barrier by Development Social 27% of the respondents. Supports Transportation Income is a factor of two variables, hours of work and wage. Par Employment & Income Skill Development often the hours of work are decreased and vary week to week. Minimum wage as mandated by the provincial government gives Food Security Newcomers the minimum pay that someone can earn, in Ontario the rate to Canada is $10.25 (https://www.labour.gov.on.ca/english/es/pubs/guide/ Dependant Care (child/ minwage.php). Employment in this income bracket often falls elderly) Health in the part time category. This means that workers are paid the Housing Poverty minimum legal amount at reduced hours. The survey indicated that: Reliable income was a barrier for 41% of the participants Part time and contract work was a barrier for 10% Survival jobs was a barrier for 8% Furthermore, when asked to indicate the largest barrier, half of in cost of living paired with income decreasing or staying the s 31 454545 BUILDING A FOUNDATION EMERGING AREAS OF NEED FOR ELGIN assistance which greatly helps this population; however this may receiving social assistance that is moving to a minimum wage job a barrier for 14% of the respondents. The occupations that are a are jobs that are typically dominated by men. Manufacturing rep and trades, which account for 1/5th of the occupations in the Co men, which limit the jobs that are available to women. Diversify increase potential jobs for women. Elgin County and St. Thomas is an area that has Small and Medium engine. The Elgin Business Resource Centre is able to track the number of businesses that are opened. In six months, 56% of the included inquiry and in depth meetings, to help on the path to o 2012/2013 YTD, in Elgin County, 48 businesses were opened and 30 women. Of these 30 businesses, 10 businesses were professional/c sales, 2 were in the health care and social assistance industry females in Elgin County and St. Thomas are operating their own b Employment was indicated as a barrier by 97% of the service prov barriers of employment: unemployment was the leading barrier at jobs 81%, Limited job variety 78%, and Part-time work 75%. Ident can help identify areas that can be considered for improvement. Food Security of food security in the developed world pertaining to the consumer the dimensions that are most critical are: acces- Awareness sibility and adequacy. of Services Education Workforce Development Accessibility of food considers the types of food that are Social Supports available and the distance required to travel to obtain it. Transportation Employment & Income able and if it is meeting the health needs of the community. Skill Development Survey results indicated that over 20% of females cannot Food Security Newcomers to Canada Dependant Care (child/ elderly) Health Opportunities for Physical Activity and Healthy Eating in Housing Elgin-St. Thomas. This report mapped the distance to ac- Poverty cessing food. It is ideal for access to food to be at a distance that does not require access to private transportation. Food Deserts are areas in which there is no access to healthy food for over 1 km. The map shows the prevalence of food deserts in S been designated as areas of highest social distress. Two of thes healthy food choices, with 0-1% of the people living there havin 32 464646 BUILDING A FOUNDATION EMERGING AREAS OF NEED FOR ELGIN Food Deserts Dense areas of high socioeconomic distress and poor supermarket access even less access to choices available with many commu- 0% distances to the store. S Edgeware Road an important picture in food 22% Talbot Street100% - 78% 24% 100% Households within 100% Walking Distance (1000m) of a Supermarket 0% - 1% 2% - 25% 26% - 75% Elm Street to a store and access them in 76% - 100% 1% may not have access to fresh produce, but rather a conve- 09901980495 nience store which is stocked Meters with non perishable options. Access to food is directly tied Created by the Human Environments Analysis Laboratory R09-033 job schedule constraints. Accessbility to Healthy Food Retailers When service providers were Distance to Nearest Three Produce Retailers asked how many of their cli- Elgin County 2009 food 67% indicated that 50% individuals who do not access Lake Erie in meters not meet health needs. 051020 0 - 1600 km 1601 - 3200 3201 - 10000 Created by the Human Environments Analysis Laboratory 10001 - 16346 R09-025 “ [I] have used food banks. Choose to buy groceries over paying bills. Borrow money from family. Don’t buy things for myself, I make do so that my children can have what they need for school.” 33 474747 BUILDING A FOUNDATION EMERGING AREAS OF NEED FOR ELGIN Health The ability for someone to work is intrinsically linked with the some of the services that are more complex and additional Awareness of Services Education and mental health. Furthermore, medical conditions may be Workforce Development restrictive in obtaining a job, although after a job has been Social secured it is illegal to be discharged for medical reasons. Supports Transportation Health was indicated as a dominant barrier to the survey par- Employment ticipants. Health barriers were considered to be: & Income Skill Development Personal Health and Wellness, 28% Food Security Newcomers Mental Health, 19% to Canada Dependant Care (child/ Access to Health care, 11% elderly) Housing Health Physical Disability, 11% Poverty Chronic Disease, 7% Health is intrinsically tied into employment. If disabilities ar obtained while on the job there is the potential to receive inco of work, there is a need to recover in order to not face discrim increasingly important area to bring awareness to. If employers mental health challenges discrimination against potential worker When service providers were asked about Healthcare, 63% indicate Economic Security. Personal health and wellness was the most imp to note the discrepancy between the rank of health barriers as p by service providers. 34 484848 BUILDING A FOUNDATION EMERGING AREAS OF NEED FOR ELGIN Housing Housing is one of the most basic needs. In Canada the need for a housing is even more dominant, because of the cold winters. Awareness The survey indicated that 11% of the respondents cannot meet the of Services Education Workforce Development respondents. Social Supports Social Housing that can be accessed in the County and City is de Transportation Employment & Income Skill Development Program (AHP). There are 1462 units designated as social housing Thomas-Elgin at this time. Food Security Newcomers to Canada Dependant Care (child/ elderly) Health Poverty Housing Social Housing Portfolio by Unit Type and Mandate MandateBachelor1 Bdrm2 Bdrm3 Bdrm4 Bdrm5+ BdrmTotal #Total % Seniors 18366 24917.0 Families 52189373821971548.9 Adults 38 382.6 Mix182682 28819.7 Rent Supplement 285153 513.5 Units Total #465462723768219134191.7 Total %3.440.720.328.06.11.4100 8.3 44444444444444444A Total Social 1462100.0 Housing Units St. Thomas and Elgin County Study on Homelessness, 2009 When considering the geographic distribution of the mandated hou housing between St. Thomas and Elgin County; Aylmer has the seco Social Housing by Location 244205555303489241 18%1%4%4%2%2%65%3% St. Thomas and Elgin County Study on Homelessness, 2009 35 494949 BUILDING A FOUNDATION EMERGING AREAS OF NEED FOR ELGIN While there is social housing available across the County, there across the County and in St. Thomas. Although there are 1462 uni double that number needed to meet the demand of people who are o requested. However, there is a chronic wait list with the housi way to capture the true need of subsidized housing in the commun that are provided, when wait lists become this large, people wil potential for help is too far in the future to be considered. Social Housing Wait List by Location and Mandate Adult/Seniors FamilyMixedTotal Seniors(65+) #%#%#%#%#% 74794.8%34281.2%00.0%39887.9%148789.1% 415.2%7517.8%00.0%5512.1%17110.2% 0.0% 0.0%228.6% 0.0%20.1% 0.0% 0.0%342.9% 0.0%30.2% 0.0% 0.0%228.6% 0.0%20.1% 0.0%41.0% 0.0% 0.0%40.2% 7884217100.0%453100.0%1669100.0% St. Thomas and Elgin County Study on Homelessness, 2009 Service providers understand the importance of housing and 81% i economic security. Since it is apparent to the service provider provide information to individuals who are currently not accessi that can help support them. 36 505050 BUILDING A FOUNDATION EMERGING AREAS OF NEED FOR ELGIN Newcomers to Canada New Canadians often face heightened barriers from the Canadian p- tion. Where barriers exist for Canadians, immigrants often do no Awareness of Services Education Workforce Development of understanding of the services often means newcomers will not Social supports and can struggle. In the context of employment, newcome Supports Transportation susceptible to being mistreated if they do not understand labour Employment & Income Skill Development Furthermore, in some cases people can be in the Country while wa Food Security their immigration applications to be accepted, most services hav Newcomers to Canada Dependant Care (child/ elderly) are in Canada and are not fully aware of the immigration process Health Housing rights as Canadians, there can be a misconception that accessing Poverty individuals without a full Canadian citizenship. Barriers and di Poverty all lead to poverty. Awareness of Services Education Workforce Development populations are more likely to fall into poverty conditions. How Social Supports household situations and economic needs may move people into or Transportation poverty despite the poverty line. Employment & Income Skill Of the survey participants, poverty was indicated as a barrier b Development means that 43% of the population surveyed feel that they cannot Food Security basic needs. Newcomers to Canada Dependant Care (child/ elderly) Health Housing and 19% of the female respondents from Elgin County are below th Poverty that 9% of the population feel that they are in poverty, but not “You need to have more When service providers were asked if poverty was a barrier to ec help out here there is only 67% indicated it was. This may mean that service providers the implications of poverty and chronic poverty. When poverty is poverty everywhere you factor in economic security there may be lacks of support to hel look and it’s sad.” from an environment of poverty. 37 515151 BUILDING A FOUNDATION EMERGING AREAS OF NEED FOR ELGIN Skill Development Awareness of Services Education Workforce economic security. Development Social Supports Literacy is the skill of reading and writing, many jobs require Transportation of the respondents. Also, since the survey was administered Employment & Income Skill online with only occasional access to support, people who Development are not literate would not have participated. Food Security Newcomers to Canada Dependant Care (child/ allows for realistic goals to be set and achieved. One big elderly) Health piece of goal setting is the idea of budgeting to be able to Housing Poverty guidance and support. Life planning and budgeting was a barrier for 34%. Financial literacy and understanding money matters is a very imp life planning goals. Understanding the value of money allows for respondents. Without this critical piece increases in income may across all income ranges and not just an isolated problem for lo barrier for 54% of the respondents for individuals to gain economic security and begin saving. In cases of skills development service providers indicated that not considered a barrier 15% of the time. The areas of interest ideas, small gains in these areas can have larger impacts, espec “I do not have the means to plan with my student debt load. This is a great worry for me as I struggle to maintain my monthly expenses with my high loan repayment terms.” 38 525252 BUILDING A FOUNDATION EMERGING AREAS OF NEED FOR ELGIN Social Supports or with disabilities to access social supports. These supports t province provide basic income and are calculated based on family Awareness dependents and caregivers and considers basic needs and shelter of Services Education Workforce Social the allocations are standardized across Ontario. Social support, Development Supports known as Ontario Works is stipulated through approximately 800 r Transportation Families are able to have limited savings, but are able to own s Employment needs like a shelter and a car, but not multiple cars. This sti & Income Skill restrictions on families that would like to have dual income ear Development budget the meager income to allow for some minimal savings. The Food Security for a single recipient is $606 a month, comprised of $230 for ba Newcomers to Canada and $376 for shelter costs. Additional monies are available for Dependant special dietary needs, and new mothers. Furthermore, earning exe Care (child/ elderly) Health in the program their monthly allowance is reduced by their incom Housing Poverty example if a single person receiving $606 a month from Ontario W $106. However, if the individual is working a job that pays $50 a minimum of 3 months, and then gets social support, the social by 50%. This means they will earn $500 plus $356 in support. Th “In the future I would like to able to provide for my own through Ontario Works. This is 3.4% of the population living in family.” is higher in St. Thomas, this may be due to the fact that servic Ontario Works St. Thomas-Elgin Recipients - February 2013 Elgin and St. ThomasElginSt. Thomas combined Number of Families12394751714 Number of Adults13785341912 Number of Dependent Adults211031 Children age 0-6419145564 Children age 7-1222393316 Children age 13-1713686222 Total People on Assistance21778683045 Population on Social Assistance (%)5.741.753.48 Ontario Works St. Thomas- Elgin 39 535353 BUILDING A FOUNDATION EMERGING AREAS OF NEED FOR ELGIN Transportation Transportation continues to be a barrier in rural settings. Amenities are typically further apart, with no access to Awareness restricts the types of jobs that can be obtained. From the of Services Education survey, 35% of females were not able to have access to Workforce Development Social the public transportation that is seen in large cities is often Transportation Supports is a need to overcome this barrier through non-traditional Employment & Income solutions. Skill Development Transportation was not considered a barrier for 13% of the Food Security service providers. This may be because the clients they Newcomers to Canada Dependant is often considered an issue in rural communities and in Care (child/ elderly) areas that are not serviced with a bus route. Health Housing Poverty Workforce Development Workforce development includes development in areas of education These areas should not be confused with what the individual acce Education opportunities need to match the types of jobs that wil consideration for emerging markets and other stimuli like creati employment opportunities can be sustained through accessible sup Currently workforce boards, labour boards, and employment resour a need to advocate for the women’s perspective in all of these a 40 545454 RECOMMENDATIONS The surveys and consultations used in the research of women’s ec emerging areas of need in Elgin. While the research was conducte of women. While there are many ways to categorize and prioritize consider the areas of: Coordination Awareness Advocacy (coordination), needs of the service providers (awareness), and the larger systemic needs (advocacy). Coordination The intricacies of the needs required to help support women in a wide spread community support. Often women will face challenges achievable, coordination between agencies can be created to aide Awareness While the needs of coordination address areas of need that are d address the role of local service providers in achieving success happen, they need to be built; an active approach needs to be ta and coordination between services are two areas that have the po supports they require while progressing to economic security. Aw understand other support services available to foster appropriat to empower individuals with an understanding of the available se service providers is not mandated, but a clear choice they have of approach requires all service providers to be included in the Advocacy The areas of Coordination and Awareness address the local barrie disparity, gender bias within professions, and living wage. Ult there are local changes that can begin which will help enact sys 41 555555 Moving forward from research to planning and implementation, community engagement and local collaboration will be integral to success in improving women’s economic security in Elgin County and St. Thomas. A promising approach will require coordination, awareness and advocacy in order to address challenges, build on supports and foster opportunities that lead to pathways to prosperity for women. 42 565656 APPENDICES 43 575757 Best Practices ................................................. Pathways to Prosperity Community Engagement & Consultation Proce Project Awareness & Information Sharing, Outreach & Support ....pg 47 Elgin-St. Thomas Stakeholder Survey ............................pg 48 Service Provider & Stakeholder Consultation: Supports, Needs, Op Elgin-St. Thomas Resident Survey ...............................pg 57 Community Consultations: Supports, Needs, Opportunities .......pg 69 44 585858 Appendices | Best Practices BEST PRACTICES Bridges Out of Poverty http://www.bridgesoutofpoverty.com Bridges out of Poverty has acknowledged the work that has histor used this to create a new methodology to build sustainable commu lens and moves away from a ‘silo’ approach. The ability for thi important to consider in the implementation of a strategy that a Collective Impact –Stanford http://www.ssireview.org/articles/entry/collective_impact key conditions of: a common agenda, shared measurement systems, - munications, and the presence of a backbone organization. Collec more sustainable outcome. The Collective impact approach is impo community collaborations. Council of Canadians http://www.canadians.org/ The Council of Canadians is a citizen’s organization that works politics and systemic change. The council is entirely comprised - tions as a means to stay neutral and protect the right of all Ca Living Wage Hamilton http://livingwagehamilton.ca/ Hamilton is but one community which has calculated the living wa advocate local businesses to increase the wage they pay to that for a family to not live below the poverty line. This project i promote social change within its limits. There are hopes that a Canada there can be a larger change at provincial levels. Neighbours, Friends and Families http://www.neighboursfriendsandfamilies.ca Neighbours, Friends and Families began as a local initiative to a trans-Canadian initiative. The program and training are being cause can expand to enact systemic change. 45 595959 Pathways to Prosperity Date July 3/12Community Planning for Womens - - - - - - 2012 - - 25/12; Youth Engagement- - - - - Elgin; Youth Homelessness Forum - 5/12 - - - College 606060 Pathways to Prosperity - - - - - - - - - Fanshawe College- - - - - - Fellowship Dinner - - Planning 616161 Appendices | Project Awareness & Information Sharing, Outreach & Support Contact Central Community Health CentreHeather Moller Elgin County Community Fellowship Dinner in West ElginWest Elgin Aylmer Petrusia HontarElgin County Elgin County Elgin County Elgin County Aylmer Bernie Wiehle Angela Paul Blower Aylmer Elgin County Melanie RoseWest Elgin Deisy VanegasElgin County Wal Mart West Elgin Community Health CentreWest Elgin West Elgin West Elgin -West Elgin Dowell West Elgin West Elgin Kate Burns Elgin County 48 626262 Appendices | Elgin-St. Thomas Stakeholder Survey Elgin-3³ 4§®¬ ² 3³ ª¤§®«£¤± 3´±µ¤¸ Pathways to Prosperity Advisory Council (PPAC) aims to support w -St. Thomas. You are being asked to participate in a research survey to suppo that you have read the following information and understand what The information collected in this county wide survey with stakeh economic status and specific needs, institutional mechanisms/sup practices in addressing barriers. Information gathered will com with women which together, will be used to determine key priority areas, pot -St. Thomas. The survey is 5 pages, 10 questions and takes approximately 15 m. The survey is completely confidential. Individual responses will not be disclosed in any This study is being conducted by the following team: Petrusia Hontar, M. Sc. Society, Science and Technology, M.Sc. Ethways to Prosperity Researcher, E-mail: phontar.ywca@gmail.com; phone (519) 631-9800 ext. 61 Lindsay Rice, YWCA St. Thomas-Elgin Manager or Community Programs, E-mail: lr.ywca@bellnet.ca ; phone: (519)631-9800 ext. 25 Kellie Coelho, YWCA St. Thomas-Elgin Manager of Rural and Youth Email: kc.ywca@bellnet.ca; phone: (519) 631-9800 ext. 39 If you have any concerns or questions about this research, pleas If you have read, understand, & consent to participate, please c $® ¸®´  ¦±¤¤ ³® ¢®¬¯«¤³¤ ³§¤ 3´±µ¤¸ Yes No 49 636363 Appendices | Elgin-St. Thomas Stakeholder Survey 1." ¢ª¦±®´­£ )­¥®±¬ ³¨®­ Please provide us with the following information: Organization/Company: Respondent Position: Email Address: Gender: Male Female Please indicate if you would like us to follow up with you for mYes No Does your organization actively promote/advertise your programs/No How (circle one)? Print Internet Radio Television Other 2.3¤±µ¨¢¤² ¥®± 7®¬¤­ Please list services you currently provide to women: Please indicate the approximate number of women you provide serv Men Women Meet basic needs for food (fruits, vegetables, protein)? Meet basic needs for clothing (footwear, clothes for the weather)? Meet basic needs for shelter (safe, affordable, healthy)? Meet the needs of others who depend on them for food, clothing, and shelter? Have regular, reliable income? Save money? Pay bills on time? Get childcare when they need it? Access transportation when they need it? Rest, exercise or do something they enjoy each day? Get involved with the community? Get help from family and friends when they need it? Get help from others during time of illness? 50 646464 Appendices | Elgin-St. Thomas Stakeholder Survey 4." ±±¨¤±² ³® %¢®­®¬¨¢ 3¤¢´±¨³¸ Please select the items that your clients experience as a challe Affects Affects Affects Not a Men Both Women Barrier More Equally More Poverty and Low Income Violence Drugs and/or Alcohol use Education Location of Education or Transportation Cost of Education Child Care to attend Education Level of Education Literacy Access to Child Care Access to Transportation Debt Loads Access to Housing Unemployment Underemployment Part time Contract Work Limited job variety Survival Jobs Might move to another city Understanding money matters Unplanned Parenting Single Parenting Dependent Care of Elderly Dependent Care of Child Access to Health Care Personal Health & Wellness Chronic Disease Physical Disability Mental Health Culture Language Underemployment and Wage Discrepancy Money to Start a Business Life Planning &/or Budgeting Other 51 656565 Appendices | Elgin-St. Thomas Stakeholder Survey 5. 7§ ³  ±¤ ³§¤ ³®¯ ’ ¢§ ««¤­¦¤² ³§ ³ ­¤¤£ ¡¤  ££±¤²²¤£ ¥®± ¸®´± ¢ § µ¤¬ ¨­³ ¨­   ²³ ¡«¤ ²³ ­£ ±£ ®¥ «¨µ¨­¦ For Men 1. 2. 3. For Women 1. 2. 3. 6.!¶ ±¤­¤²² ®¥ 3¤±µ¨¢¤²3´¯¯®±³² Are your clients aware of where to go for help to access services/supports that they need? Yes No 7.3´¯¯®±³² ³® %¢®­®¬¨¢ 3¤¢´±¨³¸ What services in Elgin St. Thomas do your clients access to support a stable standard of living? (Please check all that apply and describe if needed) Education ________________________ Financial Planning ________________________ Apprenticeship ________________________ Employment ________________________ Child Care ________________________ Elderly Care ________________________ Health Care ________________________ Housing ________________________ Social Assistance ________________________ Planning/Development Boards ________________________ Community Groups ________________________ Social Media ________________________ Awareness/Service Promotion Activities ________________________ Transportation ________________________ Cultural Networks ________________________ Language Instruction ________________________ Entrepreneurial Services Other ________________________ 52 666666 Appendices | Elgin-St. Thomas Stakeholder Survey 8.)­ ¶§ ³ ¶ ¸² ¢ ­ ¸®´± ¢«¨¤­³² ¡¤ ¡¤³³¤± ²´¯¯®±³¤£ ¡¸ ²¤±µ¨¢¤ ¯±® § µ¤¬ ¨­³ ¨­   ²³ ¡«¤ ²³ ­£ ±£ ®¥ «¨µ¨­¦ For Men 1. 2. 3. For Women 1. 2. 3. ˜ 0±®¬¨²¨­¦ 0± ¢³¨¢¤² Please describe promising practices currently used by your organ Outreach/Offsite Locations ________________________ Hours of Operation ________________________ Provision Child Care/Child Minding ________________________ Translation Services ________________________ Accessibility ________________________ Anonymity ________________________ Transportation Assistance ________________________ Information Referral ________________________ Reception/Front-Line Staff Training/Development ________________________ Participation in Planning/Development Committees _______________ Other ________________________  #®®±£¨­ ³¨®­ Do you feel there is a co-ordinated response to support women in Yes No If yes, is there a need to build on this process? Yes No What key items, players or stakeholders should a co-ordinated approach include? Please describe tangible results for women that you feel a coord Please use the area below for any further comments/questions or 53 676767 Category - - - - - - - - - - - - - Fanshawe College - ( - - - - - - - more women - - - EBRC- self-employ - 686868 Category Employment- - - for young females to - - - - - employment programming for women in - - Employment for youth YEP - - - - - - - - - - - - Housing- - - housing- gaps in some single family parents - 2 - - housing - YWCA Harmony House for young - VAW 696969 Category Health- - - Culture & Values- - - Partnership - - Carpool to employment - - - areas Other- - - 707070 Category - - Awareness & reasons women arent Community - is the reason for women - - Planning/training - - - aware of supports - - - - Develop a group to help women with - - - 717171 Appendices | Elgin-St. Thomas Resident Survey Elgin - St. Thomas Residents Survey 0 ³§¶ ¸² ³® 0±®²¯¤±¨³¸ !£µ¨²®±¸ #®´­¢¨« ¶®±ª² ³® ²´¯¯®±³ ¶®¬¤­   ¯ ±³­¤±² ³® ¶®±ª ³®¦¤³§¤± ³®¶ ±£²   ¯« ­  ­£  ¢³¨®­ ²³¤¯² ³§ ³ ¶ ²³ ­£ ±£ ®¥ «¨µ¨­¦ ¥®± ¶®¬¤­ ¨­ %«¦¨­ 3³ 4§®¬ ² 9®´  ±¤ ¡¤¨­¦ ²´±µ¤¸ ³® §¤«¯ ´² ¨­ ³§¨² ¤¥¥®±³ )­¥®±¬ ³¨®­ ³§ ³ ¸®´ ¦¨µ¤ ¶¨«« ¥ ¢¤£þ ²´¯¯®±³²  µ ¨« ¡«¤  ­£ ²³± ³¤¦¨¤² ³§ ³  ±¤ ´²¤£  ² ¶¤««   ²´¯¯®±³  ­£ ¯±®¬®³¤ ¤¢®­®¬¨¢ ²¤¢´±¨³¸ ¥®± ¶®¬¤­ 4§¨² ²´±µ¤¸ ¨² 12 ¯ ¦¤² «®­¦  ­£ § ² ’” °´¤²³¨®­² 4§¤ ²´±µ¤¸ ¨² ¤­³¨±¤«¸ ¢®­¥¨£¤­³¨ « &®± §¤«¯ ³® ¢®¬¯«¤³¤ ³§¨² ² #®¤«§® 4§¨² ²³´£¸ ¨² ¡¤¨­¦ ¢®­£´¢³¤£ ¡¸ ³§¤ ¥®««®¶¨­¦ ³¤ ¬ 0¤³±´²¨  (®­³ ±þ - 3¢ 3®¢¨¤³¸þ 3¢¨¤­¢¤  ­£ 4¤¢§­®«®¦¸þ -3¢ %¸ $¤¬®¦± ¯§¸þ 0 ³§¶ ¸² ³® 0±®²¯¤±¨³¸ 2¤²¤ ±¢§¤±þ %¬ ¨« (”˜) •’-˜— ¤·³ • ,¨­£² ¸ 2¨¢¤þ 97#! 3³ 4§®¬ ²%«¦¨­ - ­ ¦¤± ®¥ #®¬¬´­¨³¸ 0±®¦± ¬ lr.ywca@bellnet.caÿ ¯§®­¤-˜— ¤·³ ‘” +¤««¨¤ #®¤«§®þ 97#! 3³ 4§®¬ ²%«¦¨­ - ­ ¦¤± ®¥ 2´± «  ­£ 9®´³§ 0±®¦± ¬²þ %¬ ¨« ª¢¸¶¢ T¡¤««­¤³¢ ÿ ¯§®­¤˜— ¤·³ ’˜ )¥ ¸®´ § µ¤  ­¸ ¢®­¢¤±­² ®± °´¤²³¨®­²  ¡®´³ ³§¨² ±¤²¤ ±¢§þ ¯«¤ ² +¤««¨¤ #®¤«§® I have read, understand, and consent to participate. Yes No 58 727272 Appendices | Elgin-St. Thomas Resident Survey 1.Gender 7§ ³ '¤­£¤±  ±¤ ¸®´ Female Male 2.Standard of Living $® ¸®´ ¥¤¤« ¸®´ § µ¤ ¶§ ³ ¸®´ ­¤¤£ ³® Yes No -¤¤³ ¸®´± ¡ ²¨¢ ­¤¤£² ¥®± ¥®®£ (¥±´¨³²þ µ¤¦¤³ ¡«¤²þ ¯±®³¤¨­) -¤¤³ ¸®´± ¡ ²¨¢ ­¤¤£² ¥®± ¢«®³§¨­¦ (¥®®³¶¤ ±þ ¢«®³§¤² ¥®± ³§¤ ¶¤ -¤¤³ ¸®´± ¡ ²¨¢ ­¤¤£² ¥®± ²§¤«³¤± (² ¥¤þ  ¥¥®±£ ¡«¤þ §¤ «³§¸) -¤¤³ ³§¤ ­¤¤£² ®¥ ®³§¤±² ¶§® £¤¯¤­£ ®­ ¸®´ ¥®± ¥®®£þ ¢«®³§¨­¦þ ² % ±­   ±¤¦´« ±þ ±¤«¨ ¡«¤ ¨­¢®¬¤ 3 µ¤ ¬®­¤¸ 0 ¸ ¸®´± ¡¨««² ®­ ³¨¬¤ G¤³ ¢§¨«£¢ ±¤ ¶§¤­ ¸®´ ­¤¤£ ¨³ !¢¢¤²² ³± ­²¯®±³ ³¨®­ ¶§¤­ ¸ou ­¤¤£ ¨³ 2¤²³þ ¤·¤±¢¨²¤ ®± £® ²®¬¤³§¨­¦ ¸®´ ¤­©®¸ ¤ ¢§ £ ¸ '¤³ ¨­µ®«µ¤£ ¶¨³§ ³§¤ ¢®¬¬´­¨³¸ '¤³ §¤«¯ ¥±®¬ ¥ ¬¨«¸  ­£ ¥±¨¤­£² ¶§¤­ ¸®´ ­¤¤£ ¨³ '¤³ §¤«¯ ¥±®¬ ®³§¤±² £´±¨­¦ ³¨¬¤ ®¥ ¨««­¤²² 3.Supports to Economic Security $® ¸®´ ª­®¶ ¶§® ³® ¦® ³® ¥®± §¤«¯ Yes No ‘ 59 737373 Appendices | Elgin-St. Thomas Resident Survey 4.Barriers to Economic Security 0«¤ ²¤ ²¤«¤¢³ ³§¤ ¨³¤¬² ³§ ³ ¸®´  ±¤ ¤·¯¤±¨¤­¢¨­¦  ²   ¢§ ««¤­¦¤ 0®µ¤±³¸  ­£ ,®¶ )­¢®¬¤ Violence $±´¦²  ­£®± !«¢®§®« ´²¤ Education Location ®¥ %£´¢ ³¨®­ ®± Transportation Cos³ ®¥ %£´¢ ³¨®­ #§¨«£ # ±¤ ³®  ³³¤­£ %£´¢ ³¨®­ ,¤µ¤« ®¥ %£´¢ ³¨®­ Literacy !¢¢¤²² ³® #§¨«£ # ±¤ !¢¢¤²² ³® 4± ­²¯®±³ ³¨®­ $¤¡³ ,® £² !¢¢¤²² ³® (®´²¨­¦ Unemployment Underemployment 0 ±³ ³¨¬¤ #®­³± ¢³ 7®±ª ,¨¬¨³¤£ ©®¡ µ ±¨¤³¸ 3´±µ¨µ « *®¡² -¨¦§³ ¬®µ¤ ³®  ­®³§¤± ¢¨³¸ 5­£¤±²³ ­£¨­¦ ¬®­¤¸ ¬ ³³¤±² 5­¯« ­­¤£ 0 ±¤­³¨­¦ 3¨­¦«¤ 0 ±¤­³¨­¦ $¤¯¤­£¤­³ # ±¤ ®¥ Elderly $¤¯¤­£¤­³ # ±¤ ®¥ Child !¢¢¤²² ³® (¤ «³§ # ±¤ 0¤±²®­ « (¤ «³§ É 7¤««­¤²² #§±®­¨¢ $¨²¤ ²¤ 0§¸²¨¢ « $¨² ¡¨«¨³¸ -¤­³ « (¤ «³§ Culture Language 5­£¤±¤¬¯«®¸¬¤­³  ­£ 7 ¦¤ Discrepancy -®­¤¸ ³® 3³ ±³   "´²¨­¤²² ,¨¥¤ 0« ­­¨­¦ É®± "´£¦¤³ing /³§¤± ’ 60 747474 Appendices | Elgin-St. Thomas Resident Survey 5.Please mark what you use: 5²¤£ 5²¤£ ®µ¤± (¤ ±£ ®¥ 5²¤£ ¨­ .¤µ¤± ®µ¤±   ¸¤ ±² ¡´³ ­¤µ¤± ¯ ²³ ¸¤ ± §¤ ±£ ®¥ ¸¤ ±  ¦®  ¦® ´²¤£ Bank $¤¡³ #®´­¢¨««®± Apprenticeship %¬¯«®¸¬¤­³ 3¤±µ¨¢¤² Library #§¨«£ # ±¤ %«£¤±«¸ # ±¤ (¤ «³§ # ±¤ - 0´¡«¨¢ (¤ «³§ (¤ «³§ # ±¤ - & ¬¨«¸ $®¢³®± (¤ «³§ # ±¤ - Emergency (¤ «³§ # ±¤ - Walk-)­ #«¨­¨¢ (¤ «³§ # ±¤ - #®¬¬´­¨³¸ (¤ «³§ Centre (®´²¨­¦ - 3´¡²¨£¨²¤£ (®´²¨­¦ (®´²¨­¦ - 2¤­³ ¦¤ ±¤£ ³® ¨­¢®¬¤ (®´²¨­¦ - %¬¤±¦¤­¢¸ 3§¤«³¤± 3®¢¨ « !²²¨²³ ­¢¤ - /­³ ±¨® 7®±ª² (OW) 3®¢¨ « !²²¨²³ ­¢¤ - /­³ ±¨® $¨² ¡¨«¨³¸ 3´¯¯®±³ 0±®¦± ¬ (/$30) 3®¢¨ « !²²¨²³ ­¢¤ - # ­ £¨ ­ 0¤­²¨®­ 0« ­ (#00) 3®¢¨ « !²²¨²³ ­¢¤ - /­³ ±¨® #§¨«£ "¤­¤¥¨³ (" ¡¸ "®­´²) 3®¢¨ « !²²¨²³ ­¢¤ - # ­ £¨ ­ #§¨«£ 4 · "¤­¤¥¨³ #®¬¬´­¨³¸ '±®´¯² (3¤­¨®± ¢¨±¢«¤²þ ¬®³§¤± ¦±®´¯²þ ¢«´¡²þ ¢§´±¢§¤²þ cultural) 4± ­²¯®±³ ³¨®­ - Voyageur 4± ­²¯®±³ ³¨®­ - #¨³¸ "´² 4± ­²¯®±³ ³¨®­ - # ± 0®®«¨­¦ 4± ­²¯®±³ ³¨®­ - Taxi , ­¦´ ¦¤ )­²³±´¢³¨®­ (®¶ ³® ²³ ±³ ¸®´± ®¶­ ¡´²¨­¤²²  ­£ "´²¨­¤²² «® ­² Other “ 61 757575 Appendices | Elgin-St. Thomas Resident Survey 6.Local Services )­ ¸®´± ¤·¯¤±¨¤­¢¤þ §®¶ ¦®®£  ±¤ ³§¤ ²¤±µ¨¢¤² ¨­ %«¦¨­3³ 4§®¬ ² ³® ²´¯¯®±³   ²³ ¡«¤ ²³ ­£ ±£ ®¥ «¨µ¨­¦ ( ¯¯¸ .®³ § ¯¯¸ .®³ ¶¨³§ ¨³ ¶¨³§ ¨³ !¯¯«¨¢ ¡«¤ Bank $¤¡³ #®´­¢¨««®± Apprenticeship %¬¯«®¸¬¤­³ 3¤±µ¨¢¤² Library #§¨«£ # ±¤ %«£¤±«¸ # ±¤ (¤ «³§ # ±¤ - 0´¡«¨¢ (¤ «³§ (¤ «³§ # ±¤ - & ¬¨«¸ $®¢³®± (¤ «³§ # ±¤ - Emergency (¤ «³§ # ±¤ - Walk-)­ #«¨­¨¢ (¤ «³§ # ±¤ - #®¬¬´­¨³¸ (¤ «³§ #¤­³±¤ (®´²¨­¦ - 3´¡²¨£¨²¤£ (®´²¨­¦ (®´²¨­¦ - 2¤­³ ¦¤ ±¤£ ³® ¨­¢®¬¤ (®´²¨­¦ - %¬¤±¦¤­¢¸ 3§¤«³¤± 3®¢¨ « !²²¨²³ ­¢¤ - /­³ ±¨® 7®±ª² (/7) 3®¢¨ « !²²¨²³ ­¢¤ - /­³ ±¨® $¨² ¡¨«¨³¸ 3´¯¯®±³ 0±®¦± ¬ (ODSP) 3®¢¨ « !²²¨²³ ­¢¤ - # ­ £¨ ­ 0¤­²¨®­ 0« ­ (#00) 3®¢¨ « !²²¨²³ ­¢¤ - /­³ ±¨® #§¨«£ "¤­¤¥¨³ (" ¡¸ "®­´²) 3®¢¨ « !²²¨²³ ­¢¤ - # ­ £¨ ­ #§¨«£ 4 · "¤­¤¥¨³ #®¬¬´­¨³¸ '±®´¯² (3¤­¨®± ¢¨±¢«¤²þ ¬®³§¤± ¦±®´¯²þ ¢«´¡²þ ¢§´±¢§¤²þ ¢´«³´± «) 4± ­²¯®±³ ³¨®­ - Voyageur 4± ­²¯®±³ ³¨®­ - #¨³¸ "´² 4± ­²¯®±³ ³¨®­ - # ± 0®®«¨­¦ 4± ­²¯®±³ ³¨®­ - Taxi , ­¦´ ¦¤ )­²³±´¢³¨®­ (®¶ ³® ²³ ±³ ¸®´± ®¶­ ¡´²¨­¤²²  ­£ "´²¨­¤²² «® ­² Other ” 62 767676 Appendices | Elgin-St. Thomas Resident Survey 7.Helpful Services 7§ ³ ¡¤²³ §¤«¯² ¸®´ ³®  ¢¢¤²² ²¤±µ¨¢¤²  ­£ ²´¯¯®±³² .®³ - ³³¤±² 6¤±¸ .®³ ¨¬¯®±³ ­³   «¨³³«¤ - ³³¤± )¬¯®±³ ­³ )¬¯®±³ ­³ !¯¯«¨¢ ¡«¤ ,®¢ ³¨®­ ¢«®²¤ ³® §®¬¤ («¨µ¤ ¨­ ³§¤ country) /¯¤­ ®­ %µ¤­¨­¦  ­£®± 7¤¤ª¤­£² #§¨«£ # ±¤ #§¨«£ -¨­£¨­¦  µ ¨« ¡«¤ 3¯¤ ª¨­¦ ¨­ ¬¸ ®¶­ « ­¦´ ¦¤ 7§¤¤«¢§ ¨± ± ¬¯ É®± !¢¢¤²²¨¡¨«¨³¸ .®³ § µ¨­¦ ®³§¤± ¯¤®¯«¤ ª­®¶ ³§ ³ ) ´²¤   ²¤±µ¨¢¤ (¤«¯ ¶¨³§   ±¨£¤ "¤¨­¦ ³®«£  ¡®´³ programs/s¤±µ¨¢¤² ³§ ³ ¬¨¦§³ ¡¤ §¤«¯¥´« ®± ®¥ ¨­³¤±¤²³ ³® ¬¤ Reception/Front- ,¨­¤ 3³ ¥¥ ¶§® ª­®¶ ¶§¤±¤ ) ¢ ­ ¦¤³ §¤«¯ Other 8.What have you done in the past or do you do presently to maintai stable standard of living (needs for food clothing, shelter)? 9. What, if anything, do you do to plan for your financial future? • 63 777777 Appendices | Elgin-St. Thomas Resident Survey 10. Focus Areas 7§ ³  ±¤ ¸®´± ¡¨¦¦¤²³ ¢§ ««¤­¦¤² ¨­ § µ¨­¦   ²³ ¡«¤ ²³ ­£ ±£ ®¥ 11. Opportunity 7§ ³ ¶®´«£ §¤«¯ ¸®´ ³§¤ ¬®²³ ³® § µ¤   ²³ ¡«¤ ²³ ­£ ±£ ®¥ «¨µ¨­¦ 12. Age un£¤± — 50-54 18-24 55-59 25-29 60-64 30-34 65-74 35-39 75-84 40-44 85+ 45-49 13. Area of Residence " ¸§ ¬ (6¨¤­­ þ 3³± ¥¥®±£µ¨««¤þ 0®±³ "´±¶¤««) - « §¨£¤ (3¯±¨­¦¥¨¤«£þ 0®±³ "±´¢¤) Aylmer 3³ 4§®¬ ² #¤­³± « %«¦¨­ ("¤«¬®­³þ 3¯ ±³ þ 0®±³ 3³ ­«¤¸) 3®´³§¶®«£ (&¨­¦ «þ 3§¤££¤­) $´³³®­$´­¶¨¢§ (7 «« ¢¤³®¶­þ $´³³®­) 7¤²³ %«¦¨­ (2®£­¤¸þ 7¤²³ ,®±­¤) ) £® ­®³ «¨µ¤ ¨­ 3³ 4§®¬ ²-%«¦¨­ ¡´³ ) ¶®±ª ³§¤±¤ – 64 787878 Appendices | Elgin-St. Thomas Resident Survey 14.What level of school have you finished? %«¤¬¤­³ ±¸ 3¢§®®« (¨¦§ 3¢§®®« College University Trades/Apprenticeship 15. What is your Marital Status? Single Married #®¬¬®­ , ¶ (,¨µ¨­¦ ¶¨³§ ¯ ±³­¤± ¥®± ®µ¤±   ¸¤ ±) Divorced/Separated Widowed 16. Do you have children? Yes No 17. How many children do you have in each age group 9®´­¦¤± ³§ ­   ³® ” 6-10 10-14 15- 19 ‘  ­£ ®«£¤± 18.Do you take care of someone who is elderly? Yes No 19.Are you the only caregiver? Yes No 20. First Language English French ,®¶ '¤±¬ ­ /³§¤±þ ¯«¤ ²¤ ²¯¤¢¨¥¸ QQQQQQQQQQQQQQQQQQQQQQ — 65 797979 Appendices | Elgin-St. Thomas Resident Survey 21.Employment !±¤ ¸®´ ¢´±±¤­³«¸ ¤¬¯«®¸¤£ 9¤² (¢®­³¨­´¤ ³® ‘2) .® (¢®­³¨­´¤ ³® ‘3) 22. Hours 23.Why are you unemployed? .´¬¡¤± ®¥ §®´±² ®¥ ¶®±ª   ¶¤¤ª ) £®­R³ ¶ ­³ ³® ¶®±ª ,¤²² ³§ ­  ) £®­R³ ­¤¤£ ³® ¶®±ª 10-’ §±² )  ¬ «®®ª¨­¦ ¥®± ¶®±ª 30hrs+ )  ¬ ¦®¨­¦ ³® ²¢§®®« 7§ ³ ¨² ¸®´± ®¢¢´¯ ³¨®­ )  ¬ ³ ª¨­¦ ¢ ±¤ ®¥ ¢§¨«£±¤­ )  ¬ ³ ª¨­¦ ¢ ±¤ ®¥ ®«£¤±  £´«³² ) £®­R³ § µ¤ ²¢§®®«¨­¦ (#®­³¨­´¤ ³® ‘”) ) £®­R³ § µ¤   ±¨£¤ 4§¤±¤  ±¤ ­® ©®¡² ¨­ ¬¸ ¥¨¤«£ 4§¤±¤  ±¤ ­® ®¯³¨®­² ¥®± ¶®±ª ¢«®²¤ ³® ¶§¤±¤ ) «¨µ¤ )  ¬ ´­ ¡«¤ ³® ¶®±ª ¡¤¢ ´²¤ ®¥ ¬¸ §¤ «³§ )  ¬ ´­ ¡«¤ ³® ¶®±ª ¡¤¢ ´²¤ ®¥   £¨² ¡¨«¨³¸ Oth¤±þ ¯«¤ ²¤ ²¯¤¢¨¥¸ ______________________ 24. How do you pay for the things you need without working? Saving/budgeting/investments ,® ­²«¨­¤² ®¥ ¢±¤£¨³¢±¤£¨³ ¢ ±£² 0 ±³­¤± § ²   ©®¡ &¨­ ­¢¨ « §¤«¯ ¥±®¬ ¯ ±¤­³² /­³ ±¨® 7®±ª² ODSP %¬¯«®¸¬¤­³ )­²´± ­¢¤ # ­ £  0¤­²¨®­ 0« ­ 0 ¨£ ®££ ©®¡²¶®±ª ´­£¤± ³§¤ ³ ¡«¤ ˜ 66 808080 Appendices | Elgin-St. Thomas Resident Survey 25. Level of Income What is your Level of Personal Income? What is your Level of Household Income? ,¤²² ³§ ­ a  ,¤²² ³§ ­ a  10,000-19,999 10,000-19,999 ‘þ -29,999 ‘þ -29,999 30,000-39,999 30,000-39,999 40,000-“˜þ ˜˜˜ 40,000-“˜þ ˜˜˜ 50,000-59,999 50,000-59,999 60,000-69,999 60,000-69,999 –þ -79,999 –þ -79,999 80,000+ 80,000+ 26. Job Search !±¤ ¸®´ ¢´±±¤­³«¸ «®®ª¨­¦ ¥®±   ©®¡ Yes No 27.Why are you looking for a job? ) £® ­®³ ¶®±ª ¤­®´¦§ §®´±² ) ¶®±ª ³®® ¬ ­¸ §®´±² ) £® ­®³ ¬ ª¤ ¤­®´¦§ ¬®­¤¸ ) £® ­®³ «¨ª¤ ¬¸ ©®¡ -¸ ©®¡ ¨² ³®® ¥ ± ¥±®¬ §®¬¤ -¸ ©®¡ ¨² ³®® ²³±¤²²¥´« ) £® ­®³ «¨ª¤ ¬¸ ¶®±ª ²¢§¤£´«¤ ) ¶ ­³   ©®¡ ¨­ ¬¸ ¥¨¤«£ 28.Do you read Newspapers? Yes No 29.Do you read magazines? Yes No 30.Do you use the internet to go to websites? Yes No 10 67 818181 Appendices | Elgin-St. Thomas Resident Survey Do you use facebook or twitter? Yes No 31.Do you listen to the radio? Yes No 32.Do you watch TV? Yes No 33.Do you use flyers? Yes No 34.Do you get advice from family and friends? Yes No 35.Do you get Advice from a counsellor/ professional or case worker Yes No 11 68 828282 Appendices | Elgin-St. Thomas Resident Survey Thank-you! 0«¤ ²¤ ¨­£¨¢ ³¤ ¨¥ ¸®´ ¶®´«£ «¨ª¤ ´² ³® ¥®««®¶ ´¯ ¶¨³§ ¸®´ ¥®± ¬ Yes No Comments 0«¤ ²¤ ¯±®µ¨£¤ ¢®¬¬¤­³² ®± °´¤²³¨®­² Contact Information )¥ ¸®´ ¶®´«£ «¨ª¤ ³® ¡¤  ££¤£ ³®   ± ¥¥«¤ ¥®±   ¬®­³§ ¶®±³§ ®¥ ¦ ¯±®µ¨£¤ ¸®´± ¢®­³ ¢³ ¨­¥®±¬ ³¨®­ . ¬¤ #®­³ ¢³ 12 69 838383 CategoryAvailable Challenges/Needs/GapsOpportunities/Areas to SupportsDevelop Literacy, - School Support - Want higher education but need to get a job to save money - Support system for parents Education & Coordinator at for tuitionwho pay tuition (one income TrainingAlgomafamily) - - Library - Grants and bursaries for - Adult Learning Centre - have to do course through tuition of Elgin Students correspondence - would prefer in class support (city/council funded) - Distance education requires that you have a computer and - Need more information internet at home about how to go back to school - Internet at library is for 1 hour sessions - counselling to go back to - Cost of books & tuition school- have a guidance counsellor for adults - “had a family member die and leave me money-that is the only - Problems with OSAP - receive $14,000 but live on own so that isn’t enough money. She earns $5000 annually to bring her income to $19,000 which is the most OSAP will allow before they claw back. * not realistic - Don’t consider education in London because need childcare, parking costs and tuition costs - “I pay rent to live at home and pay for tuition” - Have student bank loans and OSAP loans “debt load is impossible when leave school” 848484 CategoryAvailable Challenges/Needs/GapsOpportunities/Areas to SupportsDevelop Employment- Employment Services - Lack of employment opportunities- a young adult program to Elgin x4 assist with job search (ESE) - High competition for jobs - (resume help & - more jobs - ESE not the friendliest. Didn’t receive good service workshops) - - To get a job in St. Thomas you need to know someone to get Elgin County and stay here - Aylmer community in services - Hard to get a job - Service Canada (SIN) - Invested alot of money in education but also need money to pay for a car so can get to job locations - “it’s just a job” -not an interest Employment - Want to be a teacher (Cont. page 1) - Employment – unable to work because of immigrant status, very few jobs in area, lots of competition; - You need to know someone in order to get a job in this community Community was designed for Ford employee incomes and now those manufacturing jobs are gone - Want a journalism job therefore need to move outside of Elgin County to larger city 858585 CategoryAvailable Challenges/Needs/GapsOpportunities/Areas to SupportsDevelop Children & Child - OEYC x 2 (children’s - F&CS not helping- Licensed child care centre Careprograms)in Aylmer - - Merrymount- Child Care – there are a - Like the moms & tots program with F&CS but you need to lack of childrens services to - Moms & tots register and there is a wait list allow single moms to attend meetings with caseworkers - Hard to get a hold of F&CS worker etc.; child care is expensive and there are limited - Want to see F&CS respond more to those parents asking for options help - Bring back car seats and - Childcare costs too high crib through health unit - Wait list for OW childcare subsidies - Programs for dads and tots - Need certain number of days for OW childcare subsidies - Health unit - provide more support for new moms(want - Need childcare for people with rotating shifts, night jobs, weekends - Transitional childcare - - Employers not accommodating if you don’t have childcare various hours and days - Moms & tots programs - Tutoring for kids - Support for special needs children - Universal childcare Social Assistance- Ontario Works- When in crisis and no money where do you go for help?- Money matters workshop - Concerns about OW - winter clothing assistance decreased through the bank. “had and no back to school dollars an experience with the bank and it was an awful - When on ODSP your min wage pay check gets docked experience and degrading” - Parents don’t save money for them - Not able to save money 868686 CategoryAvailable Challenges/Needs/GapsOpportunities/Areas to SupportsDevelop Housing & Safety- VAWSEC- Don’t always get to live at home or in residence when you - attend post secondary school - A service for university - appropriate housing and can - Housing options that are less expensive are dirty, run down identify real housing costs and un-liveable conditions before you move out on your own - Stayed at YWCA but got robbed - - Have used the women’s shelter but have to share a room and in Aylmer felt unsafe and threatened by the other women therefore moved back with husband - VAWSEC in Aylmer - Came to women’s shelter with nothing and was given a $25 gift card, but it was stolen by another woman at the shelter - Women’s shelter very cold - didn’t like it so back with ex Health- Walk in clinic in - “showering is a luxury”- Health coverage (dental) Aylmer - This stress impacts health- Mental health supports in - Service Ontario – Aylmer - Depression Health Card - Addiction services in Aylmer - Lack of sleep - Central Community - More support for mental Health Centre - Stay up studying vs. Getting enough sleep health - VON, Red Cross & - Need dental work done - wisdom teeth removed that are - A drug plan for those Canadian Cancer infected but it costs $2000 employed on min wage - Society - cancer employee contribution treatments - Need medical attention - need operation but the recovery will be 3 days min therefore would need to miss work and would surgery and chooses to live with chronic pain - meds - Hard to do school & job at same time. No time for relationships 878787 CategoryAvailable Challenges/Needs/GapsOpportunities/Areas to SupportsDevelop Transportation- MCS- Limitations of OSAP funding ie. Funding for car available but - Better public transportation only if you live a certain distance from school(rural and London - Rides (hospital/ destinations) Dr.appt) (MCS)- Public transportation takes too long to get anywhere - Driver test (road test in - Service Ontario - Public transportation hours are too short Aylmer) (driver license) - public transit doesn’t support work on weekends within St. - Transportation networks in Thomas or allow for work in London Aylmer - Transportation – public transit is not dependable, - Public bus/system in Aylmer doesn’t stop at times, no assistance with walkers and/or (St.Thomas has) strollers, frequency and length of ride are problematic; no transportation available in evenings, transportation to London - Bus system with longer is unavailable or information about this is not availablehours and longer transfer times - Transportation Concerns - bus takes too long, it needs to be more accessible, too costly- Public transportation longer hours - Don’t have a car/drivers license - Geared to income bus - Some people have vehicles but older cars and still need to passes pay for gas and insurance - North Link to London - bus - Can’t get transportation to attend church system - more access and better advertised - City is designed for those with vehicles - Go Transit System - Train System 888888 CategoryAvailable Challenges/Needs/GapsOpportunities/Areas to SupportsDevelop Research/- newspaper, on-line- No knowing what services exist- Orientation to services Information, - Google information- Information/Advocacy – knowledge of where to go for help - Provide assistance to young Awareness &and who can help with what needsmoms - there is a lack of - Family & friends information Community - - Counsellors at Collaboration- Bring back welcome wagon Second Stage- and baby wagon repeat your whole story to the new person after you’ve just started getting to know the last worker- Want a booklet listing all services to help low income - women. Have booklets distributed by OW - Free haircuts for low income Programs/- moms Groups- Talbot Teen Centre - Life skills programs in - Community living/ Aylmer centre - Legal Clinic - YWCA - Diabetes programs - Focus Fairview Community Centre 898989 CategoryAvailable Challenges/Needs/GapsOpportunities/Areas to SupportsDevelop Food - Food bank Aylmer - Fresh produce is too expensive - Student discounts at (corner board) grocery stores - Food bank hours - M, T & R and only once e/o month (food - Community dinnersonly lasts for 2 weeks)- Bring back fruit baskets - Community garden- Cost of general necessities - Bring back milk vouchers through health unit - Food bank x3- Food Security – better quality/organic is more expensive; can only visit food bank 1x every 2 months (subject to timing and - More healthy and fresh - Salvation Army x2 availability)food at food bank and more access - Cooking classes for moms Addictions- Methadone Clinic- out front - not a safe place - children witnessing this behavior - Narcotics Anonymous - AA mtgs - 7 times week - need them advertised more Community/- Bowling/soccer/- Jumpstart funding has limited age restrictions and amounts - Indoor swimming pool in swimming/skating per year for recreation activitiesAylmer Leisure - Had bad experience at church because they didn’t know - Programs for young boys anyone and were not welcomed(rec) in Aylmer - Feel like people in the community are mean and not friendly - Recreation places and play groups - need more and in - YMCA has limited access - hours that have open swim are more locations good for children and it’s far away without bus access 909090 Community Consultations GroupContact# of Participants YWCA Youth Engagement ProgramJackie Anger10 YWCA Women’s ResidenceCheryl Simmons5 Literacy Basic Skills Class in AylmerCheryl Van Raes8 Algoma CollegeDonna Rankin12 Ontario Early Years Centre Bev Fellows 40 Baby Time (St. Thomas & Aylmer locations) Family Education Support Program Aylmer 13 (FESPA) St. Thomas Elgin Second Stage HousingKristine Holcome-Parker12 Newcomers Conversation CircleSelvin Mejia & Farrah Nazir18 Focus FairviewCheryl Barendregt8 Other Comments included: - Regret moving here - Just want to do better - Discouraging 919191 16 Mary Street West St. Thomas, ON N5P 2S3 TF: 1-800-461-0954 | P: 519-631-9800 | F: 519-631-6411 E: ywcastthomaselgin@bellnet.ca www.ywcastthomaselgin.org Report design by: The Designs Company 92 93 94 95 REPORTS OF COUNCIL AND STAFF th May 28, 2013 Staff Reports – (ATTACHED) Manager of Support Services – Bobier Villa – Elgin County Homes Dietary Policy and Procedure Manual – Revised Director of Homes and Seniors Services – Alarms - Bed/Chair - New Director of Homes and Seniors Services – Bed Rails – Policy Revision Director of Homes and Seniors Services – Admin. 2.11 – Resident Abuse – Policy Revisions Director of Community and Cultural Services – Approval in Principle for a New Shedden Library Facility Director of Community and Cultural Services – Elgin County Library Mission and Vision Document Director of Community and Cultural Services – Low-Cost Access to Computers Through Renewed Computer Technologies General Manager of Economic Development – Elgin Economic Development Advisory Group General Manager of Economic Development – Elgin Tourism Cruiser: Summer Student Operations General Manager of Economic Development – Foreign Direct Investment Agri-business Sector Director of Engineering Services – Motor Vehicle Collision Review on County of Elgin Roads 2012 Director of Engineering Services – Award of Tenders – Engineering Capital Projects Director of Engineering Services – 2013 Elgin County Motorcycle Ride for United Way Director of Financial Services – Budget Comparison – April 2013 96 REPORT TO COUNTY COUNCIL FROM: Annemarie Atkinson, Manager of Support Services - Terrace Lodge Sue Krueger, Manager of Support Services - Elgin Manor Liz Gloin, Manager of Support Services - Bobier Villa DATE: May 13, 2013 SUBJECT: Elgin County Homes Dietary Policy and Procedure Manual - Revised INTRODUCTION: A Policy and Procedure (P&P) manual is required by accrediting, certifying, licensing, and regulatory bodies, such as the Ministry of Health and Long Term Care (MOHLTC). A P&P manual provides the consistency necessary to deliver services in an efficient and logical manner. DISCUSSION/CONCLUSION: With changes in the Long Term Care Homes Act, 2007 and the introduction of the Minimum Data Set – Resident Assessment Instrument, the Managers of Support Services in collaboration with the contracted consulting Dietitian through Barker and Blagrave, have reviewed and revised the existing Dietary Policy and Procedure Manual to reflect current requirements and processes. Revisions have also incorporated best practice guidelines through Dietitian recommendations and the Ontario Society of Nutrition Management. Reviews of the P&P manual will be done on a annual and on-going basis to ensure consistency in best practice and adherence to MOHLTC guidelines and expectations. The manual may be reviewed in it’s entirety on the County server through the common directory under homes/common/homespolicies/dietarypolicies or many be viewed via hard copy in the County Administration office. RECOMMENDATION: THAT Council approve the Elgin County Homes Dietary Policy and Procedure Manual as presented; and, THAT the report titled “Elgin County Homes Dietary Policy and Procedure Manual – Revised” dated May 13, 2013 be received and filed. All of which is Respectfully Submitted Approved for Submission Annemarie Atkinson Rhonda L. Duffy Manager of Support Services - TL Director of Homes and Seniors Services Sue Krueger Mark G McDonald Manager of Support Services - EM Chief Administrative Officer Liz Gloin 97 Manager of Support Services - BV REPORT TO COUNTY COUNCIL FROM: Rhonda L. Duffy Director of Homes and Seniors Services DATE: May 1, 2013 SUBJECT: Alarms – Bed/Chair - New INTRODUCTION: The use of alarms for beds and/or chairs in long term care is part of the fall prevention and management program. Bed alarms are used to alert staff when residents with mobility or cognition problems attempt to get out of a bed or chair using an audible alarm. DISCUSSION: The “Alarms – Bed/Chair” policy has been developed utilizing the Long-Term Care Homes Act, 2007 (LTCHA) and Regulations, and aligns with the “Falls Prevention and Management” policy and procedure which has previously been approved by the Medical Directors. CONCLUSION: The policy meets the requirements of the LTCHA and Regulations. RECOMMENDATION: THAT Council approve the “Alarms – Bed/Chair” policy; and, THAT the report titled “Alarms – Bed/Chair” dated May 1, 2013 be received and filed. All of which is Respectfully Submitted Approved for Submission Rhonda L. Duffy Mark G. McDonald Director of Homes and Seniors Services Chief Administrative Officer 98 DRAFT HOMES AND SENIOR SERVICES POLICY & PROCEDURE NUMBER: DEPARTMENT: Nursing SUBJECT: Alarms – Bed/Chair APPROVAL DATE: April 2013_________ REVISION DATE:___________ Page 1 of 3 PURPOSE: . 1 To ensure the proper use of bed and chair alarms in the home. 2. To alert staff when residents with mobility or cognition problems attempt to get out of a bed/ chair using an audible alarm. PROCEDURE: 1. Each resident will be assessed by registered staff on admission, at the three month review and as needed (i.e. when a resident is falling frequently/more often then usual) re: the need for a chair and/or bed alarm. 2. The need for the alarm shall be determined by reviewing the resident’s fall risk, the number of falls, the number/type of injuries due to falls; and, the cognitive status of the resident (i.e. how to use call bell to ring for assistance, ability to remember to use mobility aids, etc.). 3. Once the need for an alarm has been determined, a request to maintenance will be completed (staff will call in a work order and verbally advise maintenance) indicating the type of alarm and the timeframe for the alarm to be connected. 4. If maintenance staff is not on site, and the safety needs of the resident are urgent, registered staff will set up and connect the alarm. 5. The registered staff making the request for the alarm is responsible for updating the “Fall Prevention Equipment Tracking Sheet” - Appendix A. 6. The registered staff member calling in the request for application/removal of an alarm shall update the tracking record for the sensor pad with the start and end date. 7. Staff will follow manufacturers’ instructions when using any type of alarm (i.e. TABS, wired or wireless bed/chair alarm). 8. Nursing staff (PSW) will check at the beginning of each shift to ensure the bed/chair alarm is properly connected and fully functioning. Nursing staff will call in a work order to maintenance for any problems concerning the functioning of an alarm and report to registered staff. 9. If maintenance is not on site for a concern regarding the functioning of an alarm, registered staff will remove the alarm and replace it with another alarm until such time as the alarm is assessed by maintenance. 99 DRAFT HOMES AND SENIOR SERVICES POLICY & PROCEDURE NUMBER: DEPARTMENT: Nursing SUBJECT: Alarms – Bed/Chair APPROVAL DATE: April 2013_________ REVISION DATE:___________ Page 2 of 3 10. Training on the use of bed/chair alarms will occur during new employee homes orientation training and the annual falls education program. 11. The resident’s plan of care will be updated to reflect the application/removal of an alarm. Appendix A - Fall Prevention Equipment Tracking Sheet Please note – staff must review “Alarms – Bed/Chair policy before initiating the use of falls prevention alarms. 100 DRAFT HOMES AND SENIOR SERVICES POLICY & PROCEDURE NUMBER: DEPARTMENT: Nursing SUBJECT: Alarms – Bed/Chair APPROVAL DATE: April 2013_________ REVISION DATE:___________ Page 3 of 3 TypeofItem#DateResidentRoom#StaffCarePlanDate equipment‘(asequipmentNameNameupdatedReturned e.g.fallmat,notedinitiated Tabs,bedonfor alarmitem‘resident (includei.e.#1use type),#onor#2, equipment,etc.) etc. 101 REPORT TO COUNTY COUNCIL FROM: Rhonda L. Duffy Director of Homes and Seniors Services DATE: May 1, 2013 SUBJECT: Bed Rails- Policy Revision INTRODUCTION: The use of bed rails in long term care has evolved with the introduction of the Long Term Care Home Act, 2007, (LTCHA). Bed rails may be used to protect residents from injury and/or to promote resident independence in bed. DISCUSSION: The “Bed Rails” policy has been revised utilizing the LTCHA, and aligns with the “Minimizing Restraining of Residents: Use of Restraints and Use of Personal Assistance Devices (PASDs)” policy and procedure. CONCLUSION: The policy meets the requirements of the LTCHA, 2007 and Regulations. RECOMMENDATION: THAT Council approve the “Bed Rails” policy revisions; and, THAT the report titled “Bed Rails” dated May 1, 2013 be received and filed. All of which is Respectfully Submitted Approved for Submission Rhonda L. Duffy Mark G. McDonald Director of Homes and Seniors Services Chief Administrative Officer 102 DRAFT HOMES AND SENIOR SERVICES POLICY & PROCEDURE NUMBER: DEPARTMENT SUBJECT: Bed Rails : Nursing APPROVAL DATE: April 2004___________ REVISION DATE: May 2013 Page 1 of 1 PURPOSE: To protect residents from injury For use as a Personal Assistance Service Device (PASD) - to assist residents to move in bed or to protect the resident from falling out of their bed PROCEDURE: 1. Beds will be equipped with bed rails on both sides of the bed. 2. Before bed rails are used for a resident, the following must occur: The resident must be assessed and his or her bed system evaluated in accordance with evidence-based practices, to minimize risk to the resident Steps must be taken to prevent resident entrapment, taking into consideration all potential zones of entrapment – e.g. annual mattress/bedrail audit of all equipment Other safety issues related to the use of bed rails must be addressed, including height and latch reliability 3. If a bed rail of any size is used for the purpose of assisting a resident with a routine activity of daily living (such as protecting the resident from falling out of their bed or assisting the resident to move/reposition in bed), the device is considered to be a personal assistance service device (PASD) and the requirements in the “Minimizing Restraining of Residents: Use of Restraints and Use of Personal Assistance Devices (PASDs)” policy and procedure will apply. 4. If a bed rail is used to restrain a resident (i.e. limit or inhibit a resident’s freedom of movement) but not to assist with a routine activity of daily living, then the requirements for the use of PASD’s in the “Minimizing Restraining of Residents: Use of Restraints and Use of Personal Assistance Devices (PASDs)” policy and procedure will apply. 5. Bed rails should not be used to prevent a resident from climbing out of bed. A resident may injure themselves worse by trying to climb over the bed rail and falling to the floor. 6. Use of bed rails must be documented in the resident plan of care. The care plan shall be reviewed at least quarterly. 7. Ensure that the call bell is functioning and in reach at all times. 103 REPORT TO COUNTY COUNCIL FROM: Rhonda L. Duffy Director of Homes and Seniors Services DATE: May 13, 2013 SUBJECT: Admin. 2.11-Resident Abuse-Policy Revisions INTRODUCTION: The County of Elgin Homes has a Resident Abuse policy and related education in place for staff, residents and visitors to promote resident safety and well being. DISCUSSION: There has been a recent heightened awareness regarding resident abuse in the public (and media) related to unfortunate situations within Long Term Care Homes (LTCHs). As a result, a long term care task force on resident care and safety was formed. It was determined that clarity regarding the definitions and reporting of abuse would be beneficial for all long term-care homes. The Ministry of Health and Long-Term Care has developed decision trees and guidelines for reporting abuse. The current Resident Abuse policy and procedure has been updated with these decision trees and guidelines. CONCLUSION: The policy meets the requirements of the LTCH Act and Regulations adding further clarification to the reporting and investigation process. With the inclusion of the decision tree, its application through the investigative process further supports the County of Elgin’s position of zero tolerance of abuse and one’s duty to report. RECOMMENDATION: THAT Council approve the “Admin. 2.11 - Resident Abuse” policy revisions; and, THAT the report titled “Admin. 2.11 - Resident Abuse-Policy Revisions” dated May 13, 2013 be received and filed. All of which is Respectfully Submitted Approved for Submission Rhonda L. Duffy Mark G. McDonald Director of Homes and Seniors Services Chief Administrative Officer 104 105 106 107 108 109 110 111 112 113 114 115 116 117 REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Director of Community and Cultural Services DATE: May 1, 2013 SUBJECT: Approval in Principle for a New Shedden Library Facility INTRODUCTION: Southwold Township Council recently passed a resolution to proceed in principle with a new facility for the Shedden Library. This report informs County Council about the resolution and next steps in the process. DISCUSSION: County Council is well aware of the challenges facing the Shedden Library at its current location. These challenges have been well documented in the past and include issues such as accessibility, building size, parking and health & safety concerns. As recently as 2007, the library had to suspend operations at that location for several months in light of health & safety issues. In 2012, staff informed Council that the Township had formed the Shedden Library Committee with a mandate to examine facility options for library service in the Township with a view to recommending to Township Council a preferred option based on community feedback, site analysis and library space guidelines. Staff are pleased to inform County Council that the committee has made its delegation and the attached resolution was approved by Southwold Township Council on April 22, 2013. The resolution endorses in principle the development of a new library facility on the grounds of the Keystone Complex in Shedden. Two primary options exist in this regard; a stand- alone building on vacant property on complex grounds or an addition to the complex building itself. From the perspective of the long-standing challenges with the current building, this support in principle is welcomed news indeed. The committee is recommending that the new facility contain a minimum of 2,500 square feet of assignable library space which is based on the library’s planning guidelines and identified needs, with additional space required for mechanical, janitorial and washroom areas. The final size of the proposed building will be at the discretion of Southwold Township Council. Staff will keep County Council informed of the potential impact to lease payments in the library’s operating budget as developments unfold. Should the library lease a building of 2,500 square feet from the Township, the anticipated increase to the library’s budget will be a minimum of $22,500 per annum based on the terms of the County’s standard municipal lease for library facilities. Additional one-time capital funding will also be required for furnishings and equipment. The Committee is also recommending that the Township utilize the County’s “Library Branch Construction Policy” in order to secure a $100,000 interest-free loan from the County for capital costs of construction, re-payable within ten years. The Township is 118 aware of the terms of this policy and the need for final approval of construction plans before such a loan can take place. Community fundraising is also critical to the feasibility of this project and the support of the Rosy Rhubarb Committee in this regard is excellent news. CONCLUSION: The Shedden Library Committee clearly demonstrated to Southwold Township Council that there is strong support among Township ratepayers for a new library facility to ensure that quality library service continues to be provided in the Township and to address the long-standing issues with the current location. Members of that committee are to be commended for their comprehensive work to date and their vision for future library services in the Township. Staff will continue to keep County Council informed as new developments arise. RECOMMENDATION: THAT the Warden on behalf of County Council commend Township of Southwold Council for the vision and pro-active approach being taken to provide a new library facility in Shedden, indicating County Council’s strong support for this project; and, THAT the report titled “Approval in Principle for a New Shedden Library Facility” dated May 1, 2013 be received and filed. All of which is Respectfully Submitted Approved for Submission Brian Masschaele Mark G. McDonald Director of Community and Chief Administrative Officer Cultural Service 119 120 121 REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Director of Community and Cultural Services DATE: May 1, 2013 SUBJECT: Elgin County Library Mission and Vision Document INTRODUCTION: Staff of the Elgin County Library embarked upon a visioning process in 2012 in response to dramatic changes occurring within public libraries. This process involved consultation with patrons, staff and library professionals. It included a situational analysis of the library’s current operations as well as a detailed examination of trends within public library service and how these trends will impact the library in the future. Staff are now pleased to bring forward for Council’s adoption the results of this process as articulated in the attached mission and vision document. DISCUSSION: Staff recognize that the public’s perception of public libraries is rapidly changing in light of factors like electronic books, the ability to access vast amounts of information through home computers or mobile devices and shifting demographics of an aging population. Recent immigration and related economic challenges has also put its stamp on the reality of today’s library. These developments challenge the traditional roles of libraries and are prompting questions about what role libraries will play in the future to justify the public funding they receive. For instance, questions persist about why libraries need more space in the future if collections are increasingly available on-line and on a “24-7” basis. Staff recognize that these questions require a credible response to reassure ratepayers and members of Council that the County’s library branches will remain dynamic and well-used destinations in the community for many years to come, all the while embracing the changes that are unfolding. Attached for Council’s approval is the mission and vision of the Elgin County Library that will guide the system over the next several years. This document is the culmination of a ten-month process that took the following steps: 1. Community Surveys In 2012, the library received over 400 surveys that included several questions pertaining to usage patterns, the types of services and collections valued by patrons and services or new roles that might be adopted in the future to forward the status of libraries as community centres. Common themes were then taken from these surveys to help inform the visioning process. For example, many residents responded that they still valued many of the traditional services of the library such as loan of hard-copy materials and programs for people of all ages. Furthermore, there were several responses that spoke to the importance of the library as a community gathering place for meetings and events. 122 2. Situational Analysis The next step involved a comprehensive situational analysis. Staff wanted to know the strengths and weaknesses of the system today in order to project these findings into the process. The analysis was organized along the following categories: Library Activity, Collections Analysis, Demographics & Education, Facilities, Technology, Governance, Marketing / Public Awareness, Staffing / Skills, Partnerships and Services. Among the findings of this analysis were the following: * The Library serves 9,818 active card-holders. * Total rates of circulation of physical materials have declined slightly in the past five years (3% in total) but this is more than offset by a general increase to programming statistics and use of newer services such as wireless access. The use of the library as a gathering place for business, educational and recreational activity is also rising discernibly. * E-book loans constituted only 2% of the system total. This is partially explained by the fact that a workable model for loaning these items has not yet been developed by publishers, especially for smaller systems, and is not likely to be developed anytime soon. As a result, physical collections located with the library’s ten branches will remain a fundamental component of the library’s service for the foreseeable future. * Size of facilities is a major challenge relative to provincial guidelines. The library is only performing at 59 % of the recommended guideline in terms of total square footage. * The importance of modern, reliable technology cannot be overstated and will play an increasingly significant role in the future. The system has over 50 public access computers in the ten branches and demand for these computers continues to grow. * The library has 38 employees (13 full-time and 25 part-time), 40 per cent of which are age 55 and older. Recruitment and retention of younger staff with appropriate skills is a major challenge. Conversely, losing the experience and knowledge of community that senior staff possess also poses its own set of challenges. * The library has over one hundred partnerships with community organizations at the system and branch levels and many of these partnerships, such as those pertaining to public health, economic development and education, will be increasingly critical going forward. 3. Professional and Staff Consultation With the analysis completed, staff then worked with a consultant from the Southern Ontario Library Service (SOLS) to develop the framework of a mission statement and visioning document. Staff clarified that the intention is not to develop a detailed strategic plan which normally would specify which projects would take place in any given year. Staff feel that the library does not have enough direct control over key variables to be able to accurately predict when certain projects will be completed. The need for new or expanded facilities is a case in point; the library does not own its buildings and cannot always control when a municipality may be in a position to act. 123 Staff feel that it is more important to articulate a broader mission and vision for services that can then be adapted as opportunities arise. Staff also feel that the library’s direct governance by County Council and inclusion in the County’s ten-year business plan constitutes an on-going form of strategic planning. Council is aware of the library’s strategic direction and is able to consider implementation of important projects within an appropriate time-frame at any given time. With this framework established, the consultant then led a day-long brainstorming session with all library staff to get input on a draft mission statement and several key ideas for the library to pursue. The consultant collated the feedback and put together a draft document for staff’s further consideration. Staff wish to commend Anne Marie Madziak of SOLS for her excellent work and critical involvement in this process at a modest fee of $425. 4.Final Review The final phase of the process involved the articulation, organization and layout of the final document. It was important to understand the uniqueness of the library in order to take ownership of the language and guiding themes of both the mission statement and visioning process. It was decided to organize the document along the following five “key directions” under which specific goals are listed: Gathering Places, Empowered People, Community Partner, Enduring Relevance and Raising Awareness. Selection of appropriate graphics and photos completed the process. CONCLUSION: Staff are confident that the attached document speaks to Council’s current and future vision for library services by stressing the following: The importance of library services to rural living and sustainability of the County’s communities; A commitment to a future that is free and accessible to all; The on-going importance of libraries as a physical presence in communities with appropriate hours and adequate space to provide access to materials, communal gathering spaces and cultural programming; A commitment to quality collections in both physical and virtual formats that evolve to fit residents’ needs; The need for quality staff with appropriate skills and training; A commitment to up-to-date technology that is reliable; An understanding that demographics are rapidly changing and that equal emphasis needs to be placed on services for young and old as well as newcomers; The need to provide a safe and secure environment; A commitment to intellectual freedom where all points of view are welcomed; The critical importance of the library in promoting education, health, economic development and quality of life. 124 While the visioning process may now be completed, Council can be assured that the library continues to seek community feedback on an on-going basis and that future revisions will be considered when appropriate. In conclusion, staff wish to acknowledge the efforts of Ms. Chris Mayhew (Aylmer Library Supervisor), Ms. Emily Finch (Port Stanley / Shedden Supervisor) and Ms. Sandi Loponen (Library Coordinator) who worked with the Director of Community and Cultural Services to bring this process to a successful completion in a cost-effective manner at a cost of approximately $1,500. RECOMMENDATION: THAT the following mission statement for Elgin County Library be hereby adopted: “Elgin County Library provides a welcoming, inclusive and supportive environment that fosters lifelong learning, creative expression, community engagement and cultural vitality in harmony with a rural way of life”; and, THAT the attached document “Elgin County Library – Our Vision” be approved for use in library project and planning purposes. All of which is Respectfully Submitted Approved for Submission Brian Masschaele Mark G. McDonald Director of Community Chief Administrative Officer and Cultural Services 125 Library 126126126 127127127 128128128 129129129 REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Director of Community and Cultural Services DATE: May 2, 2013 SUBJECT: Low-Cost Access to Computers Through Renewed Computer Technologies INTRODUCTION: Staff were recently made aware of the services of Renewed Computer Technologies. This report informs Council of these services and recommends that they be promoted to County residents through library branches. DISCUSSION: Renewed Computer Technologies is a not-for-profit organization that refurbishes high quality surplus computers from the federal government for re-use in schools, libraries and non-profit groups at an affordable price. The program was formerly known as Computers for Schools and has operated through a partnership with Industry Canada since 1993. The Director of Community and Cultural Services and Manager of Information Technology recently met with the regional program coordinator and have determined that, while the available equipment does not meet the immediate needs of the Elgin County Library, there is potential benefit to County residents who may not be able to afford a home computer. Low-income individuals registered in a skills development or learning program are eligible to purchase a computer for as little as $60 plus HST. Most of these computers are as little as three years old and have several years of viable use left for basic home computing needs. Promotional materials for this program are attached to this report. In addition to providing residents with low cost computers, the service is also offering free disposal of surplus computer equipment through a secure process under the Ontario Waste Electrical & Electronic Equipment Program. The program’s depot is located in London. Staff will take advantage of this service as the need arises. CONCLUSION: The services of Renewed Computer Technologies will be of benefit to individuals and not-for-profit organizations who require low-cost, reliable computer equipment. Staff recommend that these services be promoted to residents and organizations through County library branches. 130 RECOMMENDATION: THAT the report titled “Low-Cost Access to Computers Through Renewed Computer Technologies” dated May 2, 2013 be received and filed. All of which is Respectfully Submitted Approved for Submission Brian Masschaele Mark G. McDonald Director of Community and Chief Administrative Officer Cultural Service 131 extending the life of technology and empowering learners, access to information and communication technology (ICT), skill development and learning opportunities, in a socially and environmentally responsible manner. Empowerment Extending technology and empowering others with learning technologies, hands-on experience and Through environmental solutions are the driving forces behind RCT. Technology RCTech OUTREACH Access to technology for individuals in need Empowers and educates individuals by providing computer setup training and a free digital literacy curriculum Mississauga/GTANiagara Region Provides youth and volunteers with P: 905.795.8179 P: 905.682.3883 hands-on experience F: 905.795.5240 F: 289.480.1004 Strengthens local communities by empowering E: gta@rcto.ca E: nia@rcto.ca low-income individuals to succeed Environmental protection through the LondonDonations reuse of technology P: 519.663.0040 P: 905.795.2931 Building community capacity by referring F: 519.663.0050 E: donations@rcto.ca participants to local training programs E: lon@rcto.ca Enabling low-income learners to reach their highest potential Contact us toll free: 1.866.206.0008 Detailed program listings available at: www.rcto.ca Charity Registration 875058828RR0001 Microsoft Registered Refurbisher 132132132 Shape All systems are covered under a RCT no hassle, 2 year parts and labour depot warranty. An Extended Your Future Warranty is available at time of order.** Must be a resident of Ontario Must meet current low-income cut-off (LICO) standards Must be enrolled in a skill development, learning or academic program To create innovative and sustainable social, Applicants must provide proof of income and proof of enrolment or registration in a skill renewed technology. development program, prior to receiving their computer. OUTREACH As a pilot program of RCT, RCTech OUTREACH Eligible individuals are invited to submit an enables low-income learners to access quality renewed computers, computer setup training and a quality renewed computer and computer setup a FREE digital literacy curriculum. These tools work training. Applications are online at together to strengthen and build the capacity of individuals within the community, which in turn, fosters its economic growth and sustainability. RCT requires program participants to complete computer setup training prior to receiving their RCTech OUTREACH aims to get quality computers in computer. A free digital literacy curriculum will be the hands of individuals and their families and will: installed on each system. recipient, they will be contacted by Increase knowledge and ability to use computers their local RCT centre to schedule Provide tools to those furthering their education a time to provide proof of eligibility, Enhance individual capacity to pursue are available for an complete training and pick up their career goals affordable fee and include: computer system. Windows XP Professional One computer per family per household. Digital Literacy Programs Keyboard, Mouse, Monitor, Sound Computer availability is based on a Card, Network Adapter For more information contact your local RCT centre or visit us online at 133133133 EXTENDING TECHNOLOGY RCTs Cornerstones: EXPANDING RCT empowers youth and volunteers with hands-on Skill Development work experience and essential workplace skills as MINDS Environmental Leadership Added Value Local Regional Centres: marketable workplace experience - a valuable LondonDonations Basic Network Systems " " " Server Administration " " Employment Preparation Entrepreneurship " " Leadership Skills " 134134134 Computers For Schools - Ontario computers and related equipment donated by an approved service provider under the Ontario Cost Effective Solution: FREE " surplus IT equipment " " No need to develop internal expertise as RCTs " About RCTech OUTREACH RCT Facts and Figures www.rcto.ca " " " " 135135135 REPORT TO COUNTY COUNCIL FROM: Alan Smith, General Manager of Economic Development DATE: May 7, 2013 SUBJECT: Elgin Economic Development Advisory Group INTRODUCTION: The County of Elgin Economic Development and Tourism Advisory Committee (CEEDTAC) was formed in 2007. The Committee played a key role in the development of the County’s economic development program, particularly in the early years of the department’s development providing strategic guidance. With the department now established, and the resources now in place to meet its strategic objectives, the needs of the department have changed and a reconstituted advisory group is being recommended. The Economic Development department now requires a committee that will provide advice from a local municipal and business association perspective on the department’s programs and strategies, rather than a purely sectoral approach. DISCUSSION: In order to develop a successful economic development program it was imperative when the department was created, that support from the community was obtained; particularly support from those individuals representing key sectors within the County. Having CEEDTAC being comprised of members representing various key sectors and organizations, enabled the department to build relationships within those sectors while at the same time receiving strategic guidance. Over the past six years, members of CEEDTAC have advised staff on a variety of initiatives most notably economic development and tourism strategic plans and agriculture and energy sector profiles. The Economic Development department has grown since it was formed in 2006. With this growth the department’s needs have changed as resources are now in place, sector relationships formed, and the strategic direction established. It has become quite apparent to staff that advice on the County’s economic development program is required from local municipal partners and business associations like Chamber of Commerce organizations for example. In other words, having a forum for local economic development discussions that will support and enhance the County’s economic development program is required. This type of committee also lends itself to creating greater awareness of local economic development initiatives among municipal partners and area business organizations. Appendix 1 contains a terms of reference for a committee that addresses the needs of the department – the Elgin Economic Development Advisory Group (EEDAG). As indicated in Appendix 1, most of the 16 individuals comprising the committee are staff representatives from Elgin’s municipal partners that have direct involvement with economic development initiatives in their respected municipality/township. This will 136 ensure those participating at a municipal level in EEDAG will have an intimate knowledge of their respected municipality and associated economic development programs. This type of representation will enhance communication between the Economic Development department and municipal partners in order to enrich regional and local economic development. The remaining members consist of representatives from area Chamber of Commerce and the Port Stanley Business Improvement Association. The latter has been included due to the development that is expected to take place in Port Stanley over the next several years. This development will have regional economic development significance. It should also be stressed that if strategic advice is required on a particular subject or sector, temporary working groups will be formed - retaining the resources that were once provided by CEEDTAC. In order to move forward with EEDAG, CEEDTAC must be disbanded. As stated in section 8 (c) of the CEEDTAC terms of reference “…At the discretion of County Council or upon the mandate of the Committee being fulfilled, the Committee may be dissolved by resolution of County Council…” Staff recommends that such an action by Council takes place and that members of CEEDTAC be thanked for their service. It should also be noted that as CEEDTAC is dissolved so will the sub committee for tourism. CONCLUSION: CEEDTAC has successfully fulfilled its mandate and a new committee structure is being sought that addresses the current needs of the Economic Development department. A committee that provides local input on the County’s economic development program, while encouraging regional thinking in the context of local decision-making is now required. RECOMMENDATION: THAT the County of Elgin Economic Development and Tourism Advisory Committee be dissolved and members thanked for their service; and THAT the terms of reference for the Elgin Economic Development Advisory Group be approved; and THAT the General Manager of Economic Development be directed to begin the process of appointing members to the Elgin Economic Development Advisory Group as described in the May 7, 2013 report; and THAT the two County Council positions previously named to CEEDTAC for 2013 be appointed to the Elgin Economic Development Advisory Group. All of which is Respectfully Submitted Approved for Submission Alan Smith Mark G. McDonald General Manager of Economic Development Chief Administrative Officer 137 TERMS OF REFERENCE Elgin Economic Development Advisory Group 138 1.0 Mandate Provide a forum for local economic development discussions that will support and enhance the County’s economic development program. Strategically position the County of Elgin within the marketplace to attract new investment, retain and expand local investment, and foster an environment of prosperity and opportunity for the County of Elgin, its municipal partners, residents, and businesses. 2.0 Purpose and Scope a) To advise the Economic Development department on strategic issues, programs, and policies from a local perspective. b) To foster effective and enhanced communication between the Economic Development department and municipal partners in order to enrich regional and local economic development. c) To assist municipal partners and stakeholders to work cooperatively to deliver municipal economic development services in the County of Elgin. d) To provide a forum for discussion and coordination of economic development initiatives and programs with municipal partners. e) To provide and receive relevant economic development information and statistics to members. f) To encourage regional thinking in the context of local decision making. g) To support local autonomy while emphasizing that local goals can often best be achieved through regional cooperative efforts. 3.0 Authority a) The Committee’s role is advisory. Advice, comments or recommendations from the Committee shall be received by the department of Economic Development. b) Staff of the Economic Development department is not bound by any advice or recommendations put forward by the Committee. c) The Committee does not have any budgetary authority. 139 4.0 Composition The Committee shall consist of sixteen (16) voting members. The representatives from each municipal partner must be a staff person directly involved in economic development. Elected Officials Two (2) representatives of Elgin County Council (ex officio). Municipal partners One (1) representative, CAO or designate, from the Municipality of West Elgin. One (1) representative, CAO or designate, from the Municipality of Dutton- Dunwich. One (1) representative, CAO or designate, Township of Southwold. One (1) representative, CAO or designate, from the Municipality of Central Elgin. One (1) representative CAO or designate, from the Town of Aylmer. One (1) representative, CAO or designate, from the Township of Malahide. One (1) representative, CAO or designate, Municipality of Bayham. Business Associations One (1) representative from the Port Stanley Business Improvement Association Chambers of Commerce One (1) representative from the Executive of the West Elgin Chamber of Commerce. One (1) representative from the Executive of the Dutton-Dunwich Chamber of Commerce. One (1) representative from the Executive of the St. Thomas and District Chamber of Commerce (this individual must represent the businesses in Southwold and Central Elgin). One (1) representative from the Executive of the Aylmer Chamber of Commerce One (1) representative from the Executive of the Otter Valley Chamber of Commerce. 5.0 Meetings a) The Committee shall be Chaired by the County’s General Manager of Economic Development. In the absence of the General Manager, Chair responsibilities will be carried out by the County’s Business Development Coordinator. The Chair will have the following duties: guide the discussion and facilitate meetings 140 encourage participation by Committee members act as a spokesperson for the Committee Economic Development staff will prepare meeting agendas, and supporting materials. b) The Committee shall meet as required; and as a minimum on a quarterly basis. c) A quorum shall consist of nine (9) Committee members. d) Committee members shall be required to attend a minimum 50% of the regularly scheduled meetings. e) The meeting rules and procedures will be in accordance with the County Council Procedural By-law. f) Minutes shall be kept of each meeting with secretarial services provided by the Economic Development department. g) For information purposes, minutes will be circulated to all members of County Council including the Chief Administrative Officer, and to each local municipal council and their respective Chief Administrative Officer. 6.0 Terms of Office For those members that are staff representatives of a particular organization, membership will be ongoing until the termination of the Committee and/or an individual is replaced by their employer. Members who are participating on a voluntary basis shall serve 2 year terms. County Council representatives shall be appointed on an annual basis. 7.0 Resources The Economic Development department will provide primary staff support to the Committee. Staff from other County departments will be made available to the Committee as required. 8.0 Administration a) County Council may, at its discretion, change the Terms of Reference for this Committee at any time. b) Any changes proposed to the Terms of Reference by the Committee shall be recommended to County Council through the General Manager of Economic Development and Tourism. 141 TERMS OF REFERENCE: EEDAG c) At the discretion of County Council or upon the mandate of the Committee being fulfilled, the Committee may be dissolved by resolution of County Council. 9.0 Working Groups The Committee may approve the establishment of working groups to act as a resource to the Committee to address specific issues. 4 142 REPORT TO COUNTY COUNCIL FROM: Alan Smith, General Manager of Economic Development Kathryn Russell, Tourism Development Coordinator DATE: May 10, 2013 SUBJECT: Elgin Tourism Cruiser: Summer Student Operations INTRODUCTION: In 2012, as a pilot project, the Management Team approved converting the Library van into a Tourism van – the Elgin Tourism Cruiser. The County’s Economic Development and Tourism department is in the process of creating the Mobile Kiosk. The van will function primarily as a tourist information resource in the peak tourism season, May to September; and will also be used to transport brochures, and tradeshow and event materials throughout the year. The van will be wrapped with the Experience Elgin County branding and will include a brochure rack situated on the back doors with an accompanying awning. The unique mobile kiosk will provide tourist information at select Elgin County and neighbouring events and will act as a travelling billboard promoting Elgin County. The mobile kiosk will be operated by Economic Development and Tourism staff, with the majority of the use by the department’s summer students. DISCUSSION: In order to ensure the safety of the student driver(s) and minimize the risk associated with the operation of the Mobile Tourism Kiosk by summer students the following measures are proposed. Insurance and Risk Management According to the County’s current auto policy, staff, including students, is insured with a deductible of $10,000. The auto policy with Cowan allows the County to let anyone they choose that is properly licenced to drive. Any accidents by staff or student would be covered the same as in the past. However, it should be noted that if the accident was an “at fault accident” it could affect the drivers personal insurance rates depending on his/her insurer. Given that the mobile kiosk will be driven the majority of the time by the department’s summer students, the following risk management measures are suggested for all summer students operating the Elgin Tourism Cruiser: a) Request a Motor Vehicle Record (MVR) to confirm that the driver is properly authorized to drive. b) Provide professional driver training refresher course for proper handling of the van (staff are currently exploring options with the cost being covered by the 2013 Economic Development department’s operating budget). 143 In order to be permitted to operate the Mobile Tourism Kiosk, the students would be required to successfully complete the above tasks. Tourism Student(s) Driver Policy Manual To ensure the safety and regulate the use of the Elgin Tourism Cruiser, Appendix 1 provides a Tourism Student(s) Driver Policy Manual for Council’s consideration. This policy is a modified version of the one used by the Community and Cultural Services department for the use of the library Van. Sections 4.0 and 7.2 have been added along with minor changes throughout the document reflecting the change in department. Summer students will be required to read, sign and declare that they understand and comply with the policy before driving the van. CONCLUSION: The proposed risk management measures and Tourism Student(s) Driver Policy Manual has been drafted for Council’s approval to minimize the risk to the County and help to improve the safety of the summer student driver(s). Since the Economic Development and Tourism summer students will be operating the van the majority of the time, putting in place the measures proposed in this report are recommended. The Elgin Tourism Cruiser will have far reaching positive effects inside and outside of Elgin to assist in achieving the strategic goals of the County’s Tourism Development Strategy and Marketing Plan. RECOMMENDATION: THAT County Council directs staff to implement the proposed risk management measures and the Tourism Student(s) Driver Policy Manual associated with the operation of the Elgin Tourism Cruiser, as described in the May 10, 2013, report. All of which is Respectfully Submitted Approved for Submission Alan Smith Mark G. McDonald General Manager of Economic Development Chief Administrative Officer Kathryn Russell Tourism Development Coordinator 144 Tourism Student(s) Driver Policy Manual Economic Development & Tourism May 2013 145 146 Driver Policy Manual TABLE OF CONTENTS 1.0TERMS OF EMPLOYMENT.................................................................................1 1.1Driving Records.............................................................................................1 1.2InclementWeather........................................................................................1 2.0HEALTH AND SAFETY.......................................................................................2 2.1General..........................................................................................................2 2.2Driver Responsibilities...................................................................................2 2.3Workplace Accidents / Injuries......................................................................3 2.4Lifting Boxes..................................................................................................3 2.5SafetyKits.....................................................................................................3 2.6Policy Review................................................................................................4 3.0COMMUNICATION..............................................................................................4 3.1Cell Phones...................................................................................................4 4.0INSURANCE........................................................................................................4 4.1Auto Policy/Coverage....................................................................................4 5.0MISCELLANEOUS..............................................................................................2 5.1Keys..............................................................................................................2 5.2PersonalItems..............................................................................................2 6.0PURCHASING.....................................................................................................2 6.1Authority........................................................................................................2 6.2Expenses.......................................................................................................2 6.3PurchasingFuel............................................................................................3 7.0VEHICLES USE, REPAIRS & MAINTENANCE..................................................3 7.1Respect for Vehicles and Other Property......................................................3 7.2Vehicle Parking and Storage.........................................................................3 7.3Personal Use of Vehicles..............................................................................3 7.4Motor Vehicle Forms.....................................................................................4 7.5Maintenance Records and Reporting............................................................4 7.6Circle Checks................................................................................................4 7.7Vehicle Maintenance and Repairs.................................................................4 7.8Vehicle Roadside Assistance / Towing..........................................................6 7.9Vehicle Rentals.............................................................................................6 APPENDIX1...................................................................................................................7 Driver Policy AcknowledgementForm.............................................................................7 Elgin County Economic Development & Tourism Driver Policy Manual, May 2013 147 1.0 TERMS OF EMPLOYMENT 1.1 Driving Records All drivers are required to have a valid Class G Ontario Driver’s Licensein order to operate County owned vehicles. Drivers are also required to maintain clean drivers’ abstracts and to abide by all traffic rules including speed limits and parking restrictions as outlined in Human Resources Policy Manual 8.29 Driving Standards. Drivers must report any changes on their driver’s abstract, including traffic violations, to the Tourism Coordinator who will assess whether the changes impact the County’s insurance coverage or ability to drive the vehicle. Drivers will be responsible for payment of all traffic violation tickets received. Drivers may be responsible for paying additional insurance costs if increases are due to their driving habits, as determined by the General Manager of Economic Development and Tourism. In accordance with the County’s insurance policy, and subject to the Ontario Human Rights Code, deterioration of the Driver-Maintenance Person’s abstract may result in that individual not being insured under the policy. This will result in suspension or even termination. 1.2 Inclement Weather Drivers are not expected to drive in inclement weather when roads have been closed, severe safety concerns exist and/or the Ministry of Transportation or police recommends motorists stay off the roads. Drivers are expected to use available resources, their personal judgment, and to consult with Economic Development and Tourism staff in times of inclement weather so that appropriate decisions can be made about whether or not it is safe to drive. When drivers expect that weather is, or will be, poor for that day they are to check resources such as TV, radio, internet and consult Economic Development and Tourism administration for advice before setting out. If a driver feels it is unsafe to drive because of inclement weather, he or she must inform the Tourism Coordinator as soon as possible. A joint decision will be made based on available information. The Tourism Coordinator reserves the right to ask the driver to drive a portion of a route should the weather and road conditions improve. The Tourism Coordinator reserves the right to cancel routes due to inclement weather. 148 2.0 HEALTH AND SAFETY 2.1 General In accordance with the Occupational Health and Safety Act, the County is committed to providing and maintaining healthy and safe work environments for all drivers. This policy should be read in conjunction with the Health & Safety policy that applies to all County staff, Human Resources Policy Manual, Section 8. 2.2 Driver Responsibilities Drivers employed by the County are responsible for understanding andcomplying with regulations set forth in the Occupational Health and Safety Act and the Workplace Safety and Insurance Act as these acts pertain to their duties including: Completing a skills safetycourse wherever feasible that covers defensive driving, collision free approach to driving, emergency maneuvers, risk perception, driving under adverse conditions, freeway and highway driving, basic vehicle maintenance, and responsible driving. Maintaining a healthy and safe working environment (vehicle, depot and equipment) by, among other things, performing daily circle checks, ensuring regular maintenance is completed and that arrangements for all repairs are made immediately upon discovery of deficiencies. Ensuring that vehicle safety kits are fully stocked as outlined in section 2.5 of this policy. Wearing seasonally appropriate clothing (hats, jackets, sunglasses, summer shorts, etc.) and footwear (winter boots, no open shoes). Reporting any known hazards to the Tourism Coordinator. Reporting any missing or defective equipment to the Tourism Coordinator. Avoiding the use or operation of any unsafe equipment or vehicle that might endanger the employee or others. Reporting all accidents to Economic Development and Tourism administration immediately and completing the employee sections of the Staff Incident / Accident Summary Form (Human Resources Policy 8.30). 149 2.3 Workplace Accidents / Injuries Accidents and injuries sustained on the job can lead to further injury and even prolonged disability. It is essential that drivers receive appropriate care so that, in the event of a claim, there is proper documentation, including WSIB forms, and the Staff Incident/ Accident Summary Form. Current forms are available from Economic Development and Tourism administration or the Human Resources department. In the case of an accident or injury while driving and/or working, a driver must: Receive first aid immediately. Receive proper medical attention from a qualified medical practitioner. Call the police if necessary. Report the accident and/or injury as soon as possible to Economic Development and Tourism administration. Economic Development and Tourism administration, in cooperation with the Human Resources department, reserves the right to investigate any accidents or injuries incurred by drivers while working. 2.4 Lifting Boxes Drivers are expected to use proper lifting techniques when lifting boxes. Proper lifting technique includes using the knees and legs to lift, positioning the box in the right direction and avoiding twisting the body while lifting. Drivers are not to take boxes that are too heavy (over 40 lbs). Although the driver may be able to lift the box from the ground to the floor of the van, someone along the way might have to carry that box up a flight of stairs or down a hill. When an Economic Development and Tourism staff member leaves a box that is too heavy, the driver is to either talk to the staff member or leave a note stating that the box is too heavy and needs to be repackaged into smaller boxes. 2.5 Safety Kits Each vehicle is equipped with a fire extinguisher and a safety kit which includes, among other things, booster cables, traffic cones, emergency blankets, fluorescent vest, flash lights with working batteries and a “call police” sign. Safety kits must be kept fully stocked. Once an item from a safety kit is used, the driver must notify the Tourism Coordinator immediately for a replacement. Drivers are also responsible for ensuring their fire extinguishers are serviced as necessary by making arrangements with staff in Engineering Services. The Tourism Coordinator reserves the right to randomly inspect vehicle safety kits to ensure they are fully stocked and that fire extinguishers are serviced. 150 Driver Policy Manual Page 4 Drivers need not be trained in standard first aid. However, since drivers transport goods outside urban areas, vehicles must be equipped with first aid kits containing: A current edition of a standard 2 two-inch bandage St. John Ambulance First Aid compresses Manual 1 triangular bandage 12 adhesive dressings 1 box of latex gloves individually wrapped 1 box of band aids 1 four-inch bandage compress Drivers are required to report items in safety kits as they are used. The Tourism Coordinator must ensure that drivers’ first aid kit requirements are maintained. 2.6 Policy Review This policy shall be reviewed annually and any necessary revisions shall be completed within one month from the date of review. Date: ________________________ Signature:________________________________ Title: ________________________________ 3.0 COMMUNICATION 3.1 Cell Phones All drivers who have a personal cell phone must follow the usage requirements as outlined below while driving the tourism van. The use of hand-held devices while driving is prohibited under the Highway Traffic Act . If the phone rings while driving, the driver must find a safe place to pull off to the side of the road before answering the call. If the call goes unanswered after 10 rings, callers should expect to make a second attempt in 3 minutes to give the driver time to find a safe place to stop the vehicle. 4.0 INSURANCE 4.1 Auto Policy/Coverage According to the County’s current Auto Policy with Cowan Insurance, the tourism students are insured, with a deductible of $10,000. Any accidents by the student(s) would be covered the same as in the past. However, it should be noted that if the accident was an at fault accident, it could affect the drivers personal insurance rates depending on his/her insurer. Elgin County Economic Development & Tourism Driver Policy Manual, May 2013 151 5.0 MISCELLANEOUS 5.1 Keys There are four sets of keys for the tourism van. One set is issued to the primary driver, one is held by each the Tourism Coordinator and the Marketing Assistant, and one is held by Engineering Services. Drivers’ keys should stay with the driver at all times while working and should at no time be left in clear view for others to see. If a driver should lose the keys or if they are stolen, he or she must contact the Tourism Coordinator immediately. Drivers are responsible for making reasonable efforts in finding lost keys. 5.2 Personal Items Since different drivers may use the same vehicle, personal items should not be left in any vehicle. Personal decals, bumper stickers or other adornments are not permitted on County vehicles. 6.0 PURCHASING 6.1 Authority Drivers may purchase gas, supplies, vehicle rentals, towing, and arrange for maintenance and repairs under $300.00. Repairs over $300.00 must have the prior approval of the General Manager of Economic Development and Tourism or designate. 6.2 Expenses Whenever possible, purchases should be made through approved County vendors. Purchases through a vendor where there is no County account, or that require payment by credit card, will need to be discussed with the General Manager of Economic Development and Tourism or designate. Wherever possible, a printed estimate should be provided at the time of the request. 152 6.3 Purchasing Fuel Drivers must fuel the van at the White's Station Operations Centre (maintenance garage for Central Elgin). Drivers are responsible for ensuring that the appropriate fuel is put into their vehicle. Regular, not high octane gas, is to be used. Drivers should fill up as few times as possible or when their fuel gauges register less than a quarter of a tank. To fuel the vehicle: 1) Park the vehicle in front of Pump #1 2) Go to the main pump in front of the White’s Station garage and pass the fuel fob under the light in the space provided. 3) Enter the vehicle’s mileage. Press enter. 4) Select Pump #1. Press enter. 5) Return to the vehicle promptly and pump fuel 7.0 VEHICLES USE, REPAIRS & MAINTENANCE 7.1 Respect for Vehicles and Other Property Drivers are responsible for treating County of Elgin vehicles and Economic Development and Tourism property (hand carts, tent, etc.) with respect. At the end of his or her shift, each driver is responsible for cleaning up any spills in his or her vehicle and for removing all garbage. Drivers are not to smoke in or close to their vehicles at any time. 7.2 Vehicle Parking and Storage Drivers are responsible for parking the Tourism van in a parking space in the front of the County of Elgin Administration Building at the end of their work shift; unless they are given approval from their supervisor to park in an alternate location (i.e. home driveway), due to another planned event the next day. When the Tourism van is not being used by Economic Development and Tourism staff and students, it will be stored in the Sign Barn at White’s Station. 7.3 Personal Use of Vehicles Drivers are not to use County vehicles for personal use. Drivers are not permitted to transport individuals who are not County staff. 153 7.4 Motor Vehicle Forms Drivers must leave vehicle permits (e.g. ownership), roadside assistance information and insurance slips in their vehicle glove compartments at all times. Every October, drivers must acquire plate renewal stickers and insurance slips. Old insurance slips must be shredded and drivers must carefully follow instructions for renewal stickers. The required forms and a cheque payable to the Ministry of Transportation will be made available to the driver by the Tourism Coordinator. 7.5 Maintenance Records and Reporting The driver is responsible for recording dates, expense amounts (where applicable) and general details related to all maintenance and repair activities including: The purchase of fuel and van washes All maintenance, rental and tows (e.g. tires; wipers; bulb replacements) The next scheduled oil change Any additional purchases made for the vehicle The driver must be prepared to present these records to the Tourism Coordinator on request. As stated in 2.2 Driver Responsibilities, the driver must report all known hazards, missing or defective equipment to the Tourism Coordinator as soon as possible. 7.6 Circle Checks Drivers are responsible for performing daily vehicle circle check inspections, checking among other things: oil and windshield washer fluid levels, wipers, brakes, brake lights, head lights, signals, horns, tires and vehicle body damage. While drivers perform circle checks they should also check to see if they have all vehicle permits, insurance slips, information binders and safety kit. Drivers will record any issues requiring correction, along with the date, and submit them to the Tourism Coordinator. 7.7 Vehicle Maintenance and Repairs The Economic Development and Tourism staff will ensure that County owned vehicle(s) used by employees in the performance of their regular duties are regularly maintained and will be in sound working order, as determined by a licensed motor vehicle mechanic. Any concerns pertaining to the maintenance of such vehicles are to be brought to the attention of the employee’s supervisor and/or Economic Development and Tourism staff. Drivers are expected to follow the guidelines set out by the manufacturer of each vehicle. Each vehicle has a copy of the owner’s manual for reference. 154 All vehicle maintenance must be recorded in the owner’s manual or documented separately and kept with the manual. Drivers must consult with their supervisor to keep their vehicles in top working order at all times. In consultation with their supervisor, drivers are to follow the manufacturer’s maintenance schedules and must inform their supervisor when problems are discovered so that necessary repairs can be arranged. Vehicles require three types of maintenance. 1) Day to Day maintenance All drivers are responsible for ensuring the vehicle they are driving is in safe working order at all times. This includes ensuring that: All the lights are working, The fluids are topped up, There are no fluids leaking, The tires are in proper working order, The brakes are working properly. 2) Emergency maintenance Drivers are responsible to make the necessary arrangements to have a vehicle repaired if it breaks down while they are driving it. 3) Regular or preventative maintenance Drivers are responsible to ensure regular maintenance is performed on their vehicle including: Oil changes – every 5,000 km or manufacturer’s recommendations, Tire rotations - every other oil change (i.e. 10,000 kms), Brake work, Tune-ups, All general maintenance as outlined in the owner’s manual. Drivers should note when the next oil change is due on the sticker provided. The driver should schedule maintenance appointments when vehicles are not being used (before or after a run, or when branches are closed), pick vehicles up at the end of or beginning of a work day, and, if possible, avoid losing time waiting for vehicles to be repaired. All drivers must notify the Tourism Coordinator as soon as possible if vehicle repair or maintenance issues are expected to interfere with their normal work schedules. 155 7.8 Vehicle Roadside Assistance / Towing All drivers must notify the Tourism Coordinator as soon as possible if their vehicle requires towing or if a repair is expected to interfere with their normal work schedule. An emergency Roadside Assistance phone number is available to all drivers of the vehicle. Drivers are to use this number for emergencies only. The driver is to call Roadside Assistance to arrange for towing if needed. 7.9 Vehicle Rentals If it is an emergency situation and a supervisor is not available, drivers may be required to rent replacement vehicles in order to perform their assigned tasks. Drivers must not purchase additional insurance as the County’s insurance policy covers rental vehicles. Drivers will expense the purchase of fuel for the rental vehicle, or make arrangements with their supervisor to have this expense covered. Drivers must obtain a completed invoice upon returning a rental vehicle and submit it as an expense claim. Based on The Elgin County Library Driver Policy Manual and a manual prepared for The Southern Ontario Library Service Courier Drivers. 156 Driver Policy Manual Page 7 APPENDIX 1 Driver Policy Acknowledgement Form I acknowledge that I have received a written copy of the Elgin County Economic Development and Tourism Driver Policy. Staff Member’s Signature: ________________________________ Date: ________________________________ Elgin County Economic Development & Tourism Driver Policy Manual, May 2013 157 REPORT TO COUNTY COUNCIL FROM: Alan Smith, General Manager of Economic Development DATE: May 10, 2013 SUBJECT: Foreign Direct investment: Agri-business sector INTRODUCTION: The County’s economic development program has mainly been focussing on fostering growth from within the County in building upon an emerging creative rural economy. This work is primarily reflected in the economic gardening initiatives conducted by the department, which focus on local business development, as well as the local food and tourism programs. In addition to domestic business attraction, the department is starting to dedicate resources to attract foreign investment. Attracting new foreign direct investment can increase domestic investment, create jobs and drive innovation. The County has taken its first step in this regard by being a part of the Ontario Food Cluster with the intention of generating investment prospects in the agri-food sector. With regional economies increasingly becoming the focal point of national and international trade, jurisdictions like Elgin, which could be argued are pursuing economic transformation, should investigate strategies that will afford the County the opportunity to market its unique competitive advantages locally but also internationally. To do so requires a sophisticated and highly targeted approach that takes advantage of short-term investment opportunities but with a mind to the longer growth potential. In order to accelerate the transformation or enhancement of Elgin to a creative rural economy, the department will conduct a lead generation and foreign investment attraction study targeting creative rural economy businesses identified in the recently completed employment lands strategy. DISCUSSION: In the fall of 2012, an employment lands strategy for Elgin County was completed. While much of the employment land strategy focused on the utilization and marketability of the County’s traditional employment areas, there was a recognition that creative rural economy business and employment growth is likely to occur on lands outside of these traditional areas - in the county’s rural districts, and as secondary uses in agricultural areas. While to date there has been limited large scale value added investment in the County’s rural areas, the strategy identified a number of creative economy agricultural uses that are worth exploring and may be well suited for Elgin County; greenhouses, barley, brewing & malting industries, as well as wineries & vineyards. The three sub-sectors greenhouses, barley, brewing & malting industries and wineries & vineyards are part of a growing trend towards local artisan production. To meet this demand many in the agricultural sector are taking advantage of this trend to produce new goods. 158 The County’s new official plan is progressive and recognizes this trend. The official plan is designed to allow secondary uses on agricultural land to facilitate activity in the creative rural economy. With this in mind, in order to attract investment to these areas of the agri-food processing sector, the department will undertake the following three activities: (1) Feasibility assessment of the three targeted industries to strengthen Elgin’s value proposition. (2) Lead generating and prospecting. (3) Investment attraction tactics for the County to pursue Foreign Direct Investment (FDI) activities and targeted companies. All three components will then comprise the “Lead Generation and Targeted Investment Action Plan for the Agri-business Sector”. Feasibility Assessment This component of the work is intended to provide a deeper understanding of the sectors (greenhouses, barley, brewing & malting industries and wineries & vineyards) market potential, site selection considerations, local business activity, supply chain and emerging trends. Lead Generation and Prospecting One of the goals of undertaking this project is to attract high-value added producers to Elgin County. It is the intent of this component to undertake a process that will result in the development of an initial list of at least 150 investors within the targeted agri-food processing sub- sectors. This initial list will then be narrowed to focus on at least 7 to 10 investors with both the capacity and desire to enter the Canadian market place. Investment Attraction Tactics Utilizing the feasibility assessments information, this part of the project will prepare the department to actively pursue investments in the 3 sub-sectors. An important part of the attraction tactics will be the development of partnerships with agencies, associations, post-secondary institutions and businesses that could help facilitate investment. Consequently, the plan will take note of the investment attraction efforts of the Province of Ontario through the Ministry of Economic Development, Trade and Employment, and the Ministry of Agriculture and Food. With the Province as a whole generating over $32 billion in annual sales related to agri-food processing it is a major focus of ongoing inbound foreign direct investment efforts. Therefore, where possible it will be important for the County's activities to leverage the work of both the Province of Ontario and the Department of Foreign Affairs and International Trade. It is the intent of this component of the initiative to provide the economic development department with specific tactics that can be used during all stages of the investment life-cycle. In order to complete all components of the “Lead Generation and Targeted Investment Action Plan for the Agri-business Sector”, will require retaining an economic development consultant with expertise in sector-based profiling, international marketing, 159 lead generation, investment strategy development in Ontario, and a strong understanding of Elgin County. Appendix 1 contains a proposal from Millier Dickinson, Blais Inc. (MDB) that meets the requirements of the project. MDB has been assisting in the development of strategies and plans since the inception of the County’s Economic Development Department. MDB has assisted County Council in developing the initial economic development plan, tourism plan, sector profiles, an updated economic development strategy, and most recently the development of an employment lands strategy where the basis for this project was conceived. Therefore, MDB have accumulated a detailed understanding of the County. It should also be noted that MDB has considerable experience with this type of investment attraction work by developing sector feasibility, investment attraction and sector development projects throughout Canada. Given that investor targeting services is quite a specialized field, MDB will partner with OCO Global Inc., a specialist in investment promotion and lead generation services. The total funds available for this project are $45,000. It should be stressed that the Economic Development department has been approved for $22,500 or 50% of the project cost through the Invest Canada Community Initiatives program (refer to Appendix 2 and 3). This program is through the Department of Foreign Affairs and International Trade and is one of the three components of the Global Commerce Support Program established in December 2008. It is designed to help Canadian communities attract, retain and expand foreign direct investment. ICCI supports non- profit and public-private partnerships at the local community level. This is a very competitive program and the support from MP Joe Preston’s office was of great assistance. Therefore, the actual cost to the County will not exceed $22,500. These funds have been approved through the Economic Development department’s 2013 operating budget. It should be noted that the MDB proposal to complete the required work, $39,250 (not including HST), would result in a project cost below the allocated amount. CONCLUSION: The Elgin County Employment Lands Strategy identified a number of creative economy agricultural uses that may be well suited for Elgin County; greenhouses, barley, brewing & malting industries, as well as wineries & vineyards. In order to attract investment to these sectors, in this case foreign direct investment, the department requires a solid understanding of the opportunities in these target industries, and pre-qualified companies to contact and tactics for contacting the targeted businesses. This project will provide the County with the knowledge and tools to successfully attract businesses to Elgin and advancing the County’s goal of building a creative rural economy. While this project does not address domestic attraction efforts, this project will complement local business activity and does acknowledge the trend in rural agriculture which is moving from small scale local operations to corporately run export oriented firms. Taking into consideration the accumulated knowledge and understanding of Elgin by MDB, the cost savings of this understanding, experience of the firm, and the quality of the work that has been demonstrated with prior County of Elgin projects, staff is recommending that MDB be retained to complete the project as described in Appendix 160 1. The rationale presented to single source this work meets the requirements of the County’s procurement policy as described in section 3.12. RECOMMENDATION: THAT staff be authorized to accept the contribution of up to $22,500 from the Invest Canada Community Initiatives Program for the development of the Lead Generation and Targeted Investment Action Plan for the Agri-business Sector; and THAT County Council directs the Chief Administrative Officer to sign the Contribution Agreement for Invest Canada Community Initiatives Program pertaining to the Lead Generation and Targeted Investment Action Plan for the Agri-business Sector; and THAT the consulting firm Millier, Dickinson, Blais Inc. be retained to complete the Lead Generation and Targeted Investment Action Plan for the Agri-business Sector, as described in the May 10, 2013, report; and THAT the Warden be authorized to send letters to MP Joe Preston and to Ed Fast, Minister of International Trade (and Minister for the Asia-Pacific Gateway) for their support. All of which is Respectfully Submitted Approved for Submission Alan Smith Mark G. McDonald General Manager of Economic Development Chief Administrative Officer 161 162 Contents 1INTRODUCTION ................................................................................................................................ 2 1.1 OUR TEAM’S VALUE PROPOSITION 2 1.2 OUR UNDERSTANDING 2 2CONSULTING TEAM ........................................................................................................................ 3 2.1 MILLIER DICKINSON BLAIS 3 2.2 OCO GLOBAL 4 2.3 PROJECT TEAM 5 3PROJECT METHODOLOGY ............................................................................................................. 7 3.1 PROJECT INITIATION 7 3.1.1PROJECT INITIATION 7 3.2 FEASIBILITY ASSESSMENT 7 3.2.1LOCAL MARKET CONTEXT 7 3.2.2STAKEHOLDER ENGAGEMENT 8 3.2.3SUPPLY CHAIN OPPORTUNITIES 8 3.2.4VALUE PROPOSITION 8 3.2.5FDI TRENDS ANALYSIS 9 3.3 LEAD GENERATION 9 3.3.1PHASE 1 – LONG LIST DEVELOPMENT (ONGOING RESEARCH AND ANALYSIS) 10 3.3.2PHASE 2 – COMPANY ASSESSMENT AND SHORT-LISTING 10 3.3.3PHASE 3 – OUTREACH AND PROSPECTING 10 3.4 INVESTMENT ATTRACTION ACTION PLAN 11 3.5 PROJECT REPORTING 12 3.5.1DRAFT & FINAL REPORTS 12 4PROJECT BUDGET AND TIMELINE .............................................................................................. 12 1 Millier Dickinson Blais: Proposal – Elgin County Agri-business Lead Generation and Targeted Investment Action Plan 163 1 Introduction Millier Dickinson Blais (MDB), in conjunction with our partners OCO Global Ltd (OCO), is pleased to submit this proposal of service to the County of Elgin to conduct a lead generation and investment attraction action plan to support investment and growth in Elgin’s Agri-business sector. By combining MDB’s extensive knowledge of the County of Elgin with OCO’s international experience in the field foreign direct investment (FDI), we present the best value to Elgin to strengthen investment and growth through foreign direct investment in the Agri-business sector. 1.1 Our Team’s Value Proposition Our consulting team believes that an effective lead generation and target identification effort is essential to the success of this initiative. Our approach will be to work with the County of Elgin to identify the opportunities with the greatest potential for investment attraction within Elgin’s targeted agri-business sector. To do this we have brought together specialists who understand both Elgin County and the investment target markets in Europe. In addition to domestic business attraction, a proactive effort to attracting new foreign direct investment can increases domestic investment, create jobs and drive innovation. With regional economies increasingly becoming the focal point of national and international trade, jurisdictions like Elgin, which is actively pursuing economic transformation, must pursue strategies that afford them the opportunity to market their unique competitive advantages locally but also internationally. To do so requires a sophisticated and highly targeted approach that takes advantage of short-term opportunities but with a mind to the longer growth potential. The project team of MDB and OCO have helped regions define their economic policy, strategy and investment attraction value proposition. The proposal that follows reflects our ability to bring to this project a mixture of strategic expertise, broad sector knowledge, and an understanding of the realities of what it takes to win investment against the myriad of competition worldwide. 1.2 Our Understanding The County of Elgin has been actively engaged in exploring economic development opportunities and clarifying the County’s value proposition for the purposes of attraction investment and fostering economic growth. This work is reflected in four key documents: The County of Elgin Economic Development Plan 2011-2014 The County of Elgin Marketing and Branding Strategy The County of Elgin Official Community Plan The County of Elgin’s Employment Land Strategy These foundational documents highlight the importance of agriculture and agri-business in the local economy and set aside special provisions to support the growth and development of this sector. The Employment Land Strategy in particular has identified opportunities in: 2 Millier Dickinson Blais: Proposal – Elgin County Agri-business Lead Generation and Targeted Investment Action Plan 164 Greenhouses Barley brewing and malting Wineries and vineyards Until now, Elgin has focused its economic development efforts in large part, on fostering growth from within the County in building a new, creative rural economy. This work is reflected in the Business Retention and Expansion program, as well as the local food and agriculture tourism programs conducted by the County. At this time, however, Elgin is dedicating resources to investment attraction to accelerate the transformation of Elgin to a creative rural economy. To this end, Elgin wishes to conduct a lead generation and investment attraction study targeting creative rural economy businesses identified in the employment lands strategy. This work will include three core deliverables: Lead generation and prospecting A long list (150-200) of potential target companies o A shorter list (30) with profiles of pre-qualified target companies o A final list (7-10) with detailed profiles of qualified companies with the highest likelihood of investing o in Elgin Feasibility assessment of target industries (greenhouses, barley, brewing and malting and wineries and vineyards) to strengthen Elgin’s value proposition Investment attraction tactics for Elgin to pursue FDI activities and target companies with goal of converting 2 of the identified leads into actual investments generating 20-35 jobs To be successful in foreign direct investment, Elgin requires a solid understanding of the opportunities in these target industries, pre-qualified companies to contact and tactics for contacting the targeted businesses. This project will provide Elgin with the knowledge and tools to successfully attract businesses to Elgin and advance the goal of building a creative rural economy in Elgin. 2 Consulting Team The Consulting Team’s combined expertise in detailed sector-based profiling and international marketing and lead generation, paired with recent experience in identifying competitive market niches and associated strategies in Ontario provides Elgin with the necessary resources required to develop a meaningful product that satisfies the intended outcomes on time and on budget. 2.1 Millier Dickinson Blais Millier Dickinson Blais Inc. (MDB) is Canada’s largest specialist economic development consultancy, with offices in Hamilton, Toronto, Kingston and Calgary. The firm’s 16 full-time staff work with both public and private sector clients to facilitate strategic planning for economic and business development opportunities, sustainable development, and investment attraction. 3 Millier Dickinson Blais: Proposal – Elgin County Agri-business Lead Generation and Targeted Investment Action Plan 165 Millier Dickinson Blais has worked extensively on sector feasibility, investment attraction and sector development projects throughout Canada. Recent projects include: A Green Energy Sector Competitiveness and Investment Lead Generation Study for the Grand Erie Region toexplore the region’s competitive advantages in green energy and to strategically position this region to attract foreign direct investment in the renewables and environmental sector A strategy for the Economic Development Alliance of Southeast Alberta to attract investment in the solar energy sector A business incubator and commercialization centre feasibility study for the Town of Drayton Valley (Alberta) to establish a bio-life sciences incubator and attract biotech investment A lead generation and investment attraction program for the City of Lethbridge to build the ICT sector in Lethbridge The firm is a recognized leader in the field of investment attraction, with recent clients including the Calgary, Lethbridge, Burlington, Mississauga and Invest Toronto. MDB has worked on a number of projects in Elgin including the economic development strategy, agriculture sector profile, business retention and expansion and marketing and branding strategy. 2.2 OCO Global OCO Global Inc. (OCO) is a specialist investment promotion consulting company, with a headquarters in Belfast and offices in New York, London and Paris, with formal partners in other key markets. The firm has more than 40 full-time consultants specializing in investment promotion strategy, organization development and investor targeting services. OCO’s services have helped EDOs to define their economic policy, strategy and business attraction propositions. It has also actively supported agencies in the implementation of strategy through provision of training, business intelligence and investor targeting services. Since 2001, OCO has successfully delivered over 300 foreign direct investment assignments. , In North America OCO is positioned as a key player in consulting, training and international representation services across Canada and the United States. OCO has engaged in projects with the region’s leading agencies such Invest in Canada, Invest Quebec, Montreal International, Nova Scotia Business Inc., Ontario Ministry of Economic Development, City of San Jose (CA), Department of Economic Development Missouri, Enterprise Florida and Thrive North Carolina. In Europe, OCO has a constant dialogue with the world’s leading agencies such as UKTI (UK Trade and Investment), Enterprise Ireland, Invest in France and Invest in Italy. In addition we have worked for regional and national government clients in the Denmark, Sweden, Netherlands, Latvia, Lithuania, Finland, Spain and Russia. In Asia-Pacific, OCO has gathered broad experience in consulting across the Middle East and the Asia-Pacific basin, including assignments for the region’s leading agencies such as JETRO Japan, KOTRA South Korea, Invest Hong-Kong, Thailand Board of Investment, Invest Brisbane and Investment New Zealand. 4 Millier Dickinson Blais: Proposal – Elgin County Agri-business Lead Generation and Targeted Investment Action Plan 166 167 Court Ellingson, B.Comm., MAES (Cand.) is a Senior Consultant in our Calgary office. He joined Millier Dickinson Blais in 2009 with eight years of community and international development experience. Court is an accomplished facilitator and project manager and is skilled in leading teams to high performance results. He has extensive experience connecting community groups with local government, business, and international Court agencies. Ellingson Millier Since joining Millier Dickinson Blais, Court has engaged with projects in agriculture and agri-business Dickinson including economic development strategies for Strathcona County (AB) and Vulcan Business Development Blais Society (AB). Most notably, Court played a lead role in drafting Elgin’s Economic Development Strategy in 2011. Most recently, Court relocated to Calgary to establish Millier Dickinson Blais’ western office. Court will serve as project lead and primary client contact for the duration of the project. Court will liaise with sub-consultants and be responsible for delivery of the final report. Ronnie Sanders, BA is a Senior Development Analyst with Millier Dickinson Blais. Since joining our team he has worked on variety of investment attraction and strategy projects including a competitive analysis of Nova Scotia Business Inc.’s FDI activities, lead generation for Prince Albert, SK and a downtown investment and Ronnie marketing plan for Napanee, ON. Sanders, MillierFor two years as an E-Business Analyst at Invest Toronto, he played a critical role in growing Invest’s Dickinson responsibilities for research, investor presentations and client data requests. He led the development of their Blaisnew website (investtoronto.ca). Ronnie will contribute to the feasibility assessments and identify innovative approaches to investment attraction tactics. Naomi McVeigh, BA (Hons), a Senior Manager (Business Intelligence) with OCO Global and is responsible for the project coordination of the company’s Business Intelligence division. The division offers support to Consulting and Outsourced Solutions contracts specialising in the field of Foreign Direct Investment. Naomi Naomi specialises in FDI analysis of geographies, sectors and companies. Since joining OCO in 2010, Naomi has McVeigh been involved in the delivery of more than 20 lead generation projects. Naomi graduated from Queens OCO University in Belfast with a BA (Hons) in French, and holds an Advanced Diploma in Management Practice Global from the University of Ulster. Prior to joining OCO Global, Naomi worked at Newry & Mourne Council (Northern Ireland) in their Economic Development Division. Naomi will oversee the lead generation process, and coordinate OCO’s larger role within the project. 6 Millier Dickinson Blais: Proposal – Elgin County Agri-business Lead Generation and Targeted Investment Action Plan 168 Jade Corrigan, BA is a Senior Analyst at OCO and the Product Manager of the FDI Fast Track Tool. Since joining OCO in 2011, Jade has been involved in the delivery of a number of key projects with particular focus on Europe, and North America. Most recently, Jade was seconded for six months to the Investment Services Jade Team at UK Trade & Investment. During this time, Jade was part of the market intelligence team and she was Corrigan involved in gathering UK data, FDI analysis and the development of UK propositions. Prior to joining OCO, OCO Jade worked at fDi Intelligence for the Financial Times. She holds a BA from Queens University Belfast, and Global has also studied languages at Heriot-Watt University Edinburgh. Jade will support Naomi’s efforts in the lead generation portions of the project. 3 Project Methodology 3.1 Project Initiation 3.1.1 Project Initiation During this initial phase of the project, the Project Team will meet with Elgin to confirm working relationships, contact points, staff and consultant responsibilities, project timing and deliverables. This discussion will result in a formal, written work plan for the project, including a schedule for project updates and a meeting for the presentation of the final report. 3.2 Feasibility Assessment The attraction of investments in the agri-food processing sector (greenhouses, barley, brewing and malting industries and wineries and vineyards) is seen as a complement to local business activity and aligns with our recently completed employment lands strategy. This component will focus on developing background information related to the market potential, site selection criteria, local business activity, major trends and supply chain opportunities. 3.2.1 Local Market Context The project team will develop an overview of each of the three identified sectors (greenhouses, barley malting and brewing, wineries and vineyards) in order to ground the work of the project in a macroeconomic context. This analysis will assess issues including: The current size and scope of the sector General trends in the growth and evolution of the sector Investment patterns within the sector Regional variations and realities as they relate to the sector Employment patterns within the sector Site selection criteria 7 Millier Dickinson Blais: Proposal – Elgin County Agri-business Lead Generation and Targeted Investment Action Plan 169 Educational linkages within the sector The purpose of this exercise will be to create a “knowledge foundation” upon which subsequent elements of the project may be based. 3.2.2 Stakeholder Engagement The project team proposes stakeholder interviews that inform our understanding of local opportunity and capacity for growth and investment as well as the challenges and opportunities facing business and investment growth and attraction. This consultation will include interviews or meetings with a range of internal/external stakeholders. In total the project team expect to complete approximately 15 interviews. The interview program is intended to provide the following information: Unique competitive advantages to doing business in Elgin Recognized opportunities for business growth and investment Availability of land and buildings suitable for investment in the targeted areas (Greenhouses, brewers, wineries, etc.) Human resource issues, including required skills, skills gaps and available training opportunities; Availability of quality physical infrastructure, including that related to telecommunications, Transportation, utilities, land and buildings Stakeholders to be engaged will include but not be limited to farmers’ associations, local administration, local business operators, realtors and relevant provincial government representatives. Among other outputs of this work will be the creation of an inventory of suitable land and buildings for potential investors. 3.2.3 Supply Chain Opportunities Building on the overview of the local market context, the Project Team will also assess where gaps may exist locally within the three sectors. The supply chain analysis will consider the range of input-oriented goods and services supporting local activities, and the output-oriented buyers, clients and customers of local companies in the sector. This analysis will allow the Project Team to identify key components of the supply chain that are not present in Elgin, and where the case can be made to bring them to Elgin. 3.2.4 Value Proposition Building on the results of the research outlined above, the Project Team will then seek to analyze and describe Elgin’s unique and compelling “value proposition” as it relates to investment attraction. This effort will include a description of key features and assets that will assist Elgin (and other local economic development interests) in making a case for investment attraction, as well as the development of a clear statement of the rationale or argument for targeted firms to consider Elgin as an appropriate location for future investment. This analysis will consider such features as: Availability and approximate costs of suitable land and buildings Workforce composition Local business environment Cost competitiveness 8 Millier Dickinson Blais: Proposal – Elgin County Agri-business Lead Generation and Targeted Investment Action Plan 170 Transportation and logistics positioning Support Structures and Programs (including educational and research institutions) Robustness of supply chain connections and clustering effects Quality of life The team will seek to collate the results of this analysis into a succinct overview of local advantages that may be quickly and easily communicated to potential sources of investment. It should be noted that Millier Dickinson Blais is currently working with Elgin County to describe the nature of current agricultural related businesses in Elgin County with the goal of creating an agri-food business inventory for Elgin. The inventory generated will serve to strengthen Elgin’s value proposition for investment attraction by providing a very clear picture of the current business environment. 3.2.5 FDI Trends Analysis This analysis would involve the study of investment trends related to the agri-food processing sector to ensure an understanding of the historical activities within the industry. The research will also help to inform your future marketing strategy and resourcing capabilities. Key areas which you will receive data on include: Source markets of projects Estimated number of jobs created, capital investment and number of projects Destination markets of the projects (i.e. competing regions) Business activities created by the investment Cluster analysis List of the leading investors Investment drivers The collection of investor trends information will be developed using a number of proprietary and secondary sources and result in a brief report to the County of Elgin... 3.3 Lead Generation OCO is a market leader in the FDI project generation business. We strongly believe that successful investment targeting is driven by effective research and data mining, as well as using strong sales propositions to maximize sales resources with companies that have a higher propensity to invest. Our methodology devotes time towards initial research, and using business intelligence to identify the companies with the highest propensity to invest. We therefore propose a process that ensures a qualitative rather than quantitative campaign is carried out. We believe our approach provides a higher level of research and results in the production of a higher standard of qualified lead. The key to generating the leads and prospects is to match the value proposition for establishing an operation in Elgin to the companies within the chosen sectors that have the highest propensity to invest; building a business case for the company that will allow them to see the advantages of expanding operations to the region. 9 Millier Dickinson Blais: Proposal – Elgin County Agri-business Lead Generation and Targeted Investment Action Plan 171 3.3.1 Phase 1 – Long List Development (Ongoing Research and Analysis) OCO’s highly qualified Business Intelligence Team will use intensive desk research to develop an initial target list of 150-200 companies. The research will use Elgin’s value proposition and supply chain opportunities as utilize information such as company press releases, industry association member lists (eg. Brewers’ Associations in United States and Europe), company reports, news feeds, national press publications and databases such as Mint, Hoovers, D&B, LexisNexis and fDi Markets as well as our internal database of over 13,000 companies. The companies will be listed in excel and include data such as Company Name, Sector, Country, Mailing Address, Email Address, Phone Number, Annual Revenue and Location of International Offices in a format that can be uploaded onto Salesforce. 3.3.2 Phase 2 – Company Assessment and Short-Listing OCO developed the FDI Fast Track Methodology with the express objective of helping agencies increase quality in the investment pipeline and to focus resources on the companies which present the best opportunities for expansion. OCO’s company assessment system will analyze a company’s propensity to invest in a high quality project (in terms of type of investment or jobs created). The system automatically creates an FDI rating using an algorithm developed following years of experience working in the industry and based on matrices relating to predominantly to innovation, scale and performance. Using this methodology, OCO has successfully measured the propensity of over 6000 companies to invest and entered them into a database. The current database includes a variety of sectors, geographies and size; from breweries to manufacturing, from the USA to China and from micro companies to global enterprises. While it is unlikely that many of those already in the system will be suitable for Elgin County, as described in section 3.3.1 the list of potential investors will be specific to the opportunities that exist in Elgin and will utilize the FDI propensity assessment methodology to ensure the list is populated with those companies who have a genuine opportunity to expand into Elgin. Using this, the consulting team will gather the latest performance metrics on factors such as growth, performance, headcount etc. and any available financial information. The output from this will be a FDI Rating between 1 and 5 on their potential to generate an FDI project. Typically, a 5 star FDI Rating indicates the company will be considering overseas expansions and growing but a 2 star FDI rating would indicate the company has performance issues and therefore expansion may not be a key goal at this point. This will create a narrower list of 30 companies and allow for the successful prioritization of pipeline during the lead generation campaign and deeper research on the highest potential companies. These companies will be profiled to include additional information such as a rational as to why they are on the list, verification of their interest in FDI and suggested next steps. 3.3.3 Phase 3 – Outreach and Prospecting Following on the previous steps, the consulting team will then supplement the research with a detailed outreach and lead generation campaign. Using information collected from the initial market research and intelligence phase as well as expertize assembled from prior foreign direct investment lead generation campaigns, the team will ensure that the key-decision makers are targeted and the executive takes a scheduled telephone interview with an OCO Consultant, thus ensuring that the interview will be more successful. Every outreach efforts will request a call with the OCO team to discuss the opportunities that Elgin offers the company. As we have considerable experience in talking to corporate decision makers and quickly 10 Millier Dickinson Blais: Proposal – Elgin County Agri-business Lead Generation and Targeted Investment Action Plan 172 ascertaining their needs and potential project opportunities, our sales approach ensures that we will find synergies between your offer and the targeted company. This results in the company understanding the value of the meeting and the value proposition they have in your region. Following on from the initial database development and validation, we will validate 7-10 prospects with qualified companies Prospects will be companies that: Have an investment project for which Canada/Ontario/Elgin is a viable solution Have indicated an interest in learning about future opportunities in the region Are key target companies that should be aware of the Elgin offer (Need to know companies) This means that Elgin County will not only be able to follow up on short term prospects, but will also be able to develop and build out a long term pipeline of companies. Investment lead generation is a cumulative process; it takes time to prospect companies, generate interest, establish relationships and build the sales pipeline. Whilst the consulting team understands the need for short term wins and will therefore prioritize these opportunities, there are examples of companies who were talking to Investment Promotion Agencies for several years before a project was announced. This campaign will aim at delivering short term wins as well as allow Elgin to be successful in attracting investment after the contract is finished. Should Elgin County Officials be prepared to travel and meet with the prospect, the consulting team will establish meeting information with the prospect. 3.4 Investment Attraction Action Plan This part of the project will be focused on preparing the County to actively pursue Investments In the three sectors. An important part of FDI activity is the development of partnerships with agencies, associations, post-secondary Institutions and businesses that could help facilitate Investment. This initiative will provide staff with specific tactics that can be used to during all stage of the Investment life- cycle. The tactics will take note of the investment attraction efforts of the Province of Ontario through the Ministry of Economic Development & Innovation and the Ministry of Agriculture, Food and Rural Affairs as well as the federal government through the efforts of the Department of Foreign Affairs and International Trade. The tactics developed will provide staff with: A brief Overview of each priority sector Elgin County's value proposition for each sector Data and statistics that align with the site selection criteria of targeted Investors Lists of relevant Industry associations, suppliers, major companies, local businesses and government contacts Key resources - Identification of trade shows, media outlets and other resources used The culmination of this effort will be an 18 month action plan to engage and contact the potential investors identified through the lead generation portion of the work. The goal of the action plan is to convert 2 leads into actual investments generating 25-30 jobs in Elgin. 11 Millier Dickinson Blais: Proposal – Elgin County Agri-business Lead Generation and Targeted Investment Action Plan 173 3.5 Project Reporting At the initial project launch meeting, the Project Team will map out an agreed schedule for project deliverables, reports and presentations. Feedback and input related to interim reports will be incorporated into the draft report. 3.5.1 Draft & Final Reports The Project Team will prepare a Draft Final Report to be shared with Elgin County by mid-September, 2013. The purpose of this Draft Final Report will be to solicit further input and final feedback on the report and its content. Ideas and information generated from this dialogue will be proactively incorporated into a revised final version of the document. A final version of the project documents, incorporating all phases of the project, and making all necessary changes based on feedback and direction from Elgin County, will be developed and delivered by September 30, 2013. This final version will include an executive summary of the report. The project team will provide both hard copy of the final report, and digital copies in multiple formats, including Word and PDF. 4 Project Budget and Timeline Millier Dickinson Blais proposes to complete the work for the total amount of $39,250.00 exclusive of HST. Fees include all travel and administrative costs. The project will commence in June, 2013 and be completed by the third week of September, 2013. This schedule considers the challenges faced in contacting individuals over the summer months of July and August. 12 Millier Dickinson Blais: Proposal – Elgin County Agri-business Lead Generation and Targeted Investment Action Plan 174 175 Global Commerce Support Program(GCSP) Programme de soutien au commerce mondial (PSCM) Contribution Agreement for Accord de contribution relatif à Invest Canada-Community Initiatives(ICCI) Investissement CanadaInitiatives des communautés (ICIC) Project No. 2013-ON-0006 Projet n o PARTIES PARTIES HER MAJESTY THE QUEEN IN RIGHT OF CANADA (the SA MAJESTÉ LA REINE DU CHEF DU CANADA (la « Couronne »), représentée par le ministre du and: Commerce international (le « Ministère ») et : County of Elgin 450 Sunset Drive - County Administration Building St. Thomas, Ontario N5R 5V1 (ci-après appelée le « bénéficiaire » et, conjointement, ci-après appelées les « parties ») conviennent de ce qui suit : ENTIRE CONTRIBUTION AGREEMENT DE CONTRIBUTION This Contribution Agreement, and Schedules 1, 2, and 3, as Le présent Accord de contribution et les annexes 1, 2 well as the eligible expenditures contained in the et 3, de même que les dépenses admissibles mentionnées dans la demande du bénéficiaire, committee and any subsequently approved modifications maintained on ICCI's automated system, form an integral modification approuvée subséquemment et intégrée part of this Contribution Agreement. This Contribution Agreement is made pursuant to the Invest Canada-du présent Accord de contribution. Cet Accord de Community Initiatives (ICCI) of the Global Commerce contribution aété conclu conformément aux Support Program (GCSP), and constitute the entire exigences dInvestissement Canada-Initiatives des agreement between the parties and supersede all previous communautés (ICIC) du Programme de soutien au documents, negotiations, arrangements, undertakings and commerce mondial (PSCM), et représente la totalité understandings related to its subject matter except in accord conclu entre les parties et remplace relation to eligible costs in the Recipients application as toutes les négociations, ententes et tous les noted above. documents, engagements et accords antérieurs relatifs à cette question, sauf en relation aux coûts admissibles dans la demande du bénéficiaire tel que susmentionné. The Department has the right to refuse the Recipient a Le Ministère se réserve le droit de refuser de verser subsequent contribution should the Recipient fail to comply une nouvelle contribution au bénéficiaire si ce with any of the provisions of this Contribution Agreement. dispositions du présent Accord de contribution. DEFINITIONS DÉFINITIONS « projet » : projet et activités de la ou des described in Schedule 1; 1; « » : date à laquelle le the respective Parties. If the signing occurs on two different présent Accord de contribution est signé par dates, this Contribution Agreement will take effect on the chacune des parties. S est signé à deux dates date of the last signature; différentes, la date de la dernière signature; « » : February 28, 2014 le 28 février 2014 « durée du projet » : période entre la date de début Start Date and ending on the Project End Date; du projet et la date de fin du projet; « date de début du projet » : January 1, 2013 le 1 janvier 2013 er « date de fin du projet » : 1 176 December 31, 2013 le 31 décembre 2013 the Department « contribution » : contribution du Ministère décrite à described in Section 2; 2; or community based « bénéficiaire » : organisme régional ou duly incorporated organization engaged in programs of communautaire dûment constitué qui participe à local economic development. A locally funded economic des programmes de développement économique development agency operating as a department of a local. Ce terme peut désigner également les regional or municipal government, or as a not-for-profit organismes de développement économique development corporation, may also qualify as a Recipient. un ministère municipal ou comme une société de développement sans but lucratif; « Ministère » : renvoie au ministre du Commerce represented by HER MAJESTY THE QUEEN IN RIGHT OF international, représenté par SA MAJESTÉ LA REINE DU CANADA. CHEF DU CANADA; the eligible costs set out in « coûts admissibles » : coûts admissibles décrits à Schedule 1. xe 1; decommitment of funds, « rapport sur la situation financière » : sommes eligible expenses incurred and other sources of funding désengagées, dépenses admissibles encourues et associated with the activities of the project, as described in autres sources de financement associées aux Schedule 1. activités du projet énoncées à lannexe 1; means modification to approved component(s) of activities entered into the ICCI online « modification » : toute modification apportée à system by the Recipient and applies to one or more of the certaines activités de composantes approuvées following situations: saisie bénéficiaire une des one or more new activities replaces one or more situations suivantes : approved activities within an existing or new au moins une nouvelle activité remplace au component(s) ; moins une activité approuvée dans une a transfer of amounts between two existing composante existante ou nouvelle; activities from the same or from different des montants sont transférés entre deux components; activités existantes date changes to activities or components where composante ou entre différentes date changes fall within the project activity composantes; timeline; les dates des activités ou des composantes changent tout en restant dans la période a legal amendment to the terms « amendement » : toute modification de nature and conditions of this agreement, duly authorized by both juridique apportée aux modalités du présent Accord parties; et dûment autorisée par les deux parties. means a foreign company identified as having the « cible » : entreprise étrangère ayant le potentiel potential for investing abroad; d means a foreign company has the desire and « investisseur potentiel » : entreprise étrangère qui capability to expand through investment abroad; souhaite élargir ses activités en investissant à et qui en a la capacité. means a foreign company has expressed an « investisseur potentiel » : entreprise étrangère qui a interest in investing and has specified Canada or placed manifesté . Canada on the destination shortlist Canada parmi ses destinations de choix; « bénéficiaire tiers » : organisation tierce qui reçoit un financement sous forme de contribution de la part that receive contribution funding furthered by Recipients des bénéficiaires qui ont conclu une entente initiale who have entered into an initial Agreement with the avec le Ministère; Department. « annexe 1 » : description détaillée de la ou component(s) specific details des composante(s), jointe au présent Accord et attached to and forming part of this Agreement; faisant partie intégrante de celui-ci; « annexe 2 » : liste des coûts admissibles et non s admissibles, jointe au présent Accord et faisant partie attached to and forming part of the Agreement; intégrante de celui-ci; « annexe 3 » : modalités pour les bénéficiaires qui "Schedule 3" means the terms and conditions for Recipient remettent des fonds de la contribution à une tierce that further Contribution funding to third parties attached partie, jointes au présent Accord et faisant partie hereto and forming part of the Agreement. intégrante de celui-ci. 2 177 1. THE PROJECT 1. LE PROJET (1) The Recipient wishes to implement a Project entitled 1) Le bénéficiaire souhaite réaliser un projet intitulé 2013-ON-0006, hereinafter ci-après appelé le « projet ». (2) The Department wishes to make a Contribution to the 2) Le Ministère désire verser une contribution au Recipient toward the realization of the Project (3) The Recipient shall undertake to use the Contribution 3 provided herein to achieve the following Objectives and expected results : attendus du projet : Objectives: Objectifs : The expected result of the project is two fold. First, through the lead generation efforts Elgin County expect to identify 7-10 qualified prospects. Our goal is to convert two of these prospects into wins or 20-35 new jobs in Elgin County. Secondly, this project will enhance Elgin County's ability to attract FDI long-term. The materials and research to be conducted as part of this project will support our staff's ability to effectively market and promote the County to international investors in the agri-food processing sector. Expected Results: Résultats attendus du projet : Lead Generation and Prospecting Activity#1 Lead Generation Targeted company research Activity#2 List of key co.`s/sectors as investment attraction targets Lead Generation Targeted company research Activity#3 Targeted company research Feasibility Assessment of Greenhouses, Barley, Brewing and Malting Industries and Wineries & Vineyards Activity#1 Market Studies/Intelligence Feasibility Studies/Business Cases Site Selection Criteria for Targeted Industries Investment Attraction Tactics for Greenhouses, Barley, Brewing and Malting Industries and Wineries & Vineyards Activity#1 List of prospective investors or project partners Work Plans/Action Plans 2. THE CONTRIBUTION 2. LA CONTRIBUTION (1) Subject to the terms and conditions of this Contribution 1) Sous réserve des modalités énoncées dans le Agreement, and unless otherwise noted, the Department présent Accord de contribution et à moins shall contribute to the Recipient up to 50% of the Eligible ge à verser Costs of the Project incurred during the Project Period up to p. 100 des coûts a maximum of: admissibles du projet engagés pendant la durée du : CDN $ 22,500.00 $CAN. (2) The Department shall not contribute to costs incurred 2) Sauf indication contraire à , le prior to the Effective date or after the project end date of Ministère ne versera aucun paiement pour les frais the agreement, unless otherwise noted in schedule 1D). engagés Accord ou après la date de fin du projet. (3) The Recipient shall not change the scope or terms of the Project without the prior written approval of the Department. Any such changes are subject to a legal portée et les modalités du projet sans le amendment pursuant to section 14 of this Contribution consentement préalable écrit du Ministère. Toute Agreement. modification est assujettie à une modification Accord de contribution. 3 178 (4) The Contribution shall be used by the Recipient to 4) Le bénéficiaire utilisera la contribution pour mettre implement the Project in accordance with the provisions of u this Contribution Agreement and with the terms specified in présent Accord de contribution et aux modalités schedules 1, 2 and 3, as well as the eligible expenditures précisées aux annexes ved by the modalités relatives aux dépenses admissibles adjudication committee and any subsequently approved énoncées dans la demande du bénéficiaire, modifications maintained on ICCI's automated system, which form an integral part of this Contribution Agreement.modification approuvée subséquemment et saisie quelles forment partie intégrante du présent Accord de contribution. (5) The amount payable under this Contribution 5) Le montant à verser en vertu du présent Accord Agreement, specified in section 2(1), is definitive. The de contribution, indiqué au paragraphe 2(1), est Department shall not be responsible for any debt or deficit définitif. Le M incurred by the Recipient or any other person associated ou déficits accumulés par le bénéficiaire ou par with the Project. toute autre personne liée au projet. (6) The Contribution made under this Agreement shall be 6) La contribution faite en vertu du présent Accord paid by the Department in accordance with the Terms of sera versée par le Ministère conformément aux Payments set forth in Sections 2(15),2(16), 2(17), Section 5, modalités de paiement établies aux paragraphes Schedules 1, 2 and 3 of this Contribution Agreement. 2(15),2(16), 2(17), 5 et aux annexes 1, 2 et 3 du présent Accord de contribution. (7) The Recipient shall between the effective date of this 7 agreement and December 31, 2013 en vigueur du présent Accord et le 31 décembre 2013 à : (i)carry out and complete with care, skill, i) réaliser et mener à bien, avec soin, compétence, diligence and efficiency the activities that are diligence et efficacité, les activités décrites dans le described in this agreement and; présent Accord; The Recipient shall between the effective date of this agreement and January 31, 2014 vigueur du présent Accord et le 31 Janvier 2014 à (ii) incur and pay all expenditures pursuant to this ii) assumer et payer toutes les dépenses visées par le Contribution Agreement. présent Accord de contribution. (8) The Department reserves the right to withhold any 8) Le Ministère se réserve le droit de retenir tout payment to the Recipient under this Contribution paiement au bénéficiaire prévu aux termes du Agreement, where there is any overpayment, payment présent Accord de contribution si un paiement made for expenses which are not eligible, unexpended or excédentaire, un paiement pour des dépenses non unaccounted balances not refunded by the Recipient admissibles ou inattendues ou un solde non imputé under any previous Contribution Agreement with the dans le Department, until such outstanding amounts have been cadre de tout accord de contribution conclu refunded to the Receiver General for Canada via the antérieurement avec le Ministère, et ce Department. que les montants visés aient été remboursés au Ministère. (9) The Recipient shall notify the Department immediately if, during the course of the Project, circumstances arise that le Ministère si, au cours du projet, des circonstances would make the completion of the Project unfeasible. rendent le projet irréalisable. (10) This Contribution Agreement is not for the 10) Le présent Accord consideration of a supply or service to the Crown of Canada, and as such, the Canadian Goods and Services à la Couronne du Canada, de sorte que la taxe Tax does not apply to any payment made under this canadienne sur les p Contribution Agreement. à aucun paiement effectué en vertu du présent Accord de contribution. (11) The Department reserves the right to conduct an 11) Le Ministère se réserve le droit d'effectuer une inspection/evaluation of the Project and hire an external inspection ou une évaluation du projet et monitor and/or evaluator in the performance thereof, even d'embaucher un surveillant ou un évaluateur externe; though an inspection/evaluation may not be performed. mai (12) The Department retains the right to conduct an audit 12) Le Ministère se réserve le droit de procéder à une of the expenses of the Recipient as they relate to the vérification des dépenses du bénéficiaire qui se Project even though an audit may not beperformed. rapportent au projet vérification ne soit pas réalisée. (13) The Department will not contribute to the Eligible Costs 13) Le Ministère ne contribuera pas aux dépenses incurred if the Recipient has not fulfilled the reporting admissibles engagées si le bénéficiaire ne satisfait requirements in respect of previous Contributions. pas aux exigences de reddition de comptes relatives 4 179 à des contributions antérieures. (14) The Recipient shall not request funding for a Project 14) Le bénéficiaire ne peut demander de that attracts investment from within Canada. financement pour un projet qui attire des investissements provenant du Canada. (15) The Recipient agrees to declare in writing, within 10 business days of signing this Contribution Agreement, dans les 10 jours ouvrables suivant la signature du whether it owes any money to the Government of Canada présent A under legislation or otherwise, and the Recipient accepts doit au gouvernement du Canada en vertu de la loi that any money to be paid to the Recipient pursuant to this ou autrement, et accepte que toute somme devant Contribution Agreement may be withheld from payment lui être versée en application du présent Accord de and applied against any money owing by the Recipient to contribution soit retenue et appliquée à toute the Government of Canada. (16) The Recipient agrees to declare any sources of funding (e.g. Contributing Partners) for the Project in addition to the projet et avant que le paiement final ne soit effectué funds received under this Contribution Agreement upon par le Ministère, à déclarer toute source de completion of the Project and before the last payment by financement pour ce projet (p. ex., partenaires the Department is made. apportant une contribution) en sus des fonds reçus aux termes du présent Accord de contribution. (17) The stacking limit for Eligible Costs is 50%. In the event 17) La limite sur le cumul du financement pour les that actual Total Canadian Government Funding for the coûts 50 p. 100. Si le Eligible Costs of an Activity exceeds this stacking limit, the financement total octroyé par le gouvernement du Department will have the right to adjust the amount of Canada pour les coûts funding referred to in section 2(1) of this Contribution dépasse cette limite, le Ministère se réserve le droit Agreement so that the stacking limit is not exceeded. The de modifier le montant du financement indiqué au Department has the right to recover such equivalent paragraphe 2(1) du présent Accord de contribution amount directly from the Recipient as a debt due the de manière à éviter que la limite sur le cumul de Crown and/or by withholding payment of, all or a part of, Le Ministère se réserve the Contribution, as the case may be. également le droit de recouvrer un tel montant directement auprès du bénéficiaire en tant que dette envers la Couronne ou encore de retenir le contribution, selon le cas. (18) The maximum level of Total Funding received under this 18) Le niveau maximal du financement total reçu aux Contribution Agreement and from Contributing Partners termes du présent Accord de contribution et octroyé (e.g. Canadian government or private funding) for Eligible des partenaires apportant une Costs is 100%. In the event that actual Total Funding for an contribution (p. ex., le financement du Eligible Cost exceeds this limit, the Department will have the right to adjust the amount of funding referred to in Section secteur privé) pour couvrir les coûts admissibles 2(1) of this Contribution Agreement so that the limit is not p. 100. Si le financement total réel exceeded. The Department has the right to recover such dépasse cette limite, le Ministère se réserve le droit equivalent amount directly from the Recipient as a debt de modifier le montant du financement indiqué au due the Crown and/or by withholding payment of, all or a paragraphe 2(1) du présent Accord de contribution part of, the Contribution, as the case may be. de manière à éviter que la limite ne soit dépassée. Le Ministère se réserve le droit de recouvrer un tel montant directement auprès du bénéficiaire en tant que dette envers la Couronne ou encore de retenir contribution, selon le cas. (19) In order for the Recipient to best benefit from the 19) Pour tirer pleinement profit des ressources du resources of the Department, in Canada and abroad, the Recipient will share with the concerned Canadian missions communiquera, aux missions canadiennes à abroad the information on leads and prospects generated as a result of international marketing activities carried out through this agreement. The information will not be used de marketing international menées dans le cadre du for the direct benefit of the Canadian missions. The présent Accord. Cette information ne sera pas Canadian missions will use the information with the utilisée pour le bénéfice direct des missions objective of assisting the Recipient to further pursue their investment prospecting activities, therefore, not for the non pas pour le bénéfice direct de la Couronne, direct benefit to the Crown. (20) The Invest in Canada Bureau, regional offices in 20) Le Bureau de Canada and Canadian missions abroad shall keep in strict bureaux régionaux au Canada et les missions confidence any results shared as per Section 2(19) of this Agreement. secret le plus absolu sur les résultats présentés conformément au paragraphe 2(19) du présent Accord. 3. FUNDING 3. FINANCEMENT In accordance with Section 40 of the Financial Conformément à l Loi sur la gestion Administration Act, payment in any fiscal year (April 1 to des finances publiques, tout paiement effectué au 5 180 March 31) is subject to there being an appropriation of avril au 31 mars) er funds by the Parliament of Canada for the fiscal year in which any commitment would come due for payment. If payments cannot be made either in full or in part because cours duquel un paiement doit être effectué. Le the level of funding is changed by the Parliament of Ministère avisera le bénéficiaire le plus rapidement Canada, the Department shall notify the Recipient as soon possible si les paiements ne peuvent être effectués, as possible whether any payment cannot be made. en tout ou en partie, en raison de la décision du Parlement du Canada de modifier le niveau de financement. 4. RECORDS 4. REGISTRES (1) The Recipient shall maintain separate accounts and 1) Le bénéficiaire tient des comptes et des registres financial records of the cost of the Project and of all financiers distincts sur les coûts du projet, les expenditures or commitments, including the dépenses et les engagements, dans lesquels il verse contracts/agreements with sub-contractors and Third Party les contrats/accords avec des sous-traitants et des Recipients, timesheets (sub-tiers bénéficiaires, les feuilles de présence employees), boarding passes, the invoices, receipts and (sous-traitants ou employés du bénéficiaire), les vouchers, for the purpose of producing financial reports required by the Department. These accounts and financial pièces justificatives, en vue de produire les rapports records shall be established to account for the total funds financiers requis par le Ministère. Ces comptes et budgeted for the realization of the Project, regardless of the registres financiers sont destinés à justifier la totalité source of funding, and for the expenses and Eligible Costs soit la provenance, alloués related to its realization. The Recipient shall safe-keep the pour la réalisation du projet, ainsi que les frais et original supporting records for each expense/Eligible Cost. dépenses admissibles liés à sa réalisation. Le All expenses/Eligible Costs incurred by the Recipient for the bénéficiaire conserve en lieu sûr les pièces purpose of the Project, including those of its subcontractors justificatives originales associées à chaque frais ou and Third Party Recipients, will be subject to audit by the dépenses admissibles. Tous les frais et toutes les Department. Such expenses shall, at reasonable times, be dépenses admissibles engagés par le bénéficiaire open to audit and inspection by the Department which pour le projet, y compris ceux engagés par ses may make copies and take extracts there from. sous- Ministère. Le Ministère peut, à tout moment raisonnable, procéder à une inspection et une vérification de ces dépenses et, dans ce contexte, en faire des copies et en tirer des extraits. (2) The Recipient shall provide suitable facilities for audit 2) Le bénéficiaire fournit des installations and inspection and shall furnish the Department with such convenables aux fins de la vérification et de information as the Department may, from time to time, au Ministère require with reference to the records referred to herein. il sujet des registres mentionnés dans le présent Accord de contribution. (3) The Recipient shall not dispose of the records referred to 3) Le bénéficiaire ne peut se défaire des registres herein without the prior written consent of the Department, mentionnés dans le présent Accord de contribution but shall preserve and keep them available for audit and sans obtenir le consentement préalable écrit du inspection for such period of time as may be specified Ministère; il les conserve et elsewhere in this Contribution Agreement or, in the accessibles en cas de vérification ou d absence of such specification, for five years following the pour la période précisée dans le présent Accord de expiration or earlier termination of this Contribution Agreement. pour une dur résiliation anticipée du présent Accord de contribution. (4) The Recipient's expenses associated with an audit 4) Les dépenses engagées par le bénéficiaire dans le conducted pursuant to section 4(2) above shall not be cadre de la vérification prévue au paragraphe 4(2) recoverable from the Department. ci-dessus ne peuvent être recouvrées auprès du Ministère. (5) The Recipient acknowledges that, pursuant to sub- section 7(1) of the Auditor General Act, the Auditor General 5) Le bénéficiaire reconnaît que, conformément au of Canada may, at his or her own cost, conduct an inquiry paragraphe 7(1) de la Loi sur le vérificateur général, le vérificateur général du Canada peut, à ses frais, conditions of this Contribution Agreement, or an inquiry into bénéficiaire respecte les modalités du présent performance with respect to this Contribution Agreement. Accord de contribution ou mener une enquête sur The Recipient shall cooperate with the Auditor General and les procédures que le bénéficiaire a adoptées pour his or her representatives or agents relative to any such évaluer le rendement et pour faire rapport à cet égard relativement au présent Accord de documents, records and premises for purposes of any such inquiry. The Auditor General may, at his or her discretion, avec le vérificateur général et ses représentants ou discuss any concerns raised in such inquiry with the mandataires relativement à toute enquête et à lui Recipient and with the Minister. The results may be reported donner accès à ses documents, ses dossiers et ses to Parliament in a report of the Auditor General. général peut, à sa discrétion, discuter de tout problème soulevé lor bénéficiaire et le ministre. Les résultats peuvent être 6 181 transmis au Parlement dans un rapport du vérificateur général. 5. REPORTS, CLAIMS AND PAYMENTS 5. RAPPORTS, DEMANDES DE REMBOURSEMENT ET PAIEMENTS (1) The Recipient shall return to the Receiver General for 1) Le bénéficiaire remettra au receveur général du Canada via the Department by January 31, 2014, funds which, at the expiration or earlier termination of the Project, 31 janvier 2014 au plus tard, les fonds qui, avant la are not disbursed, accounted for or spent in accordance Accord with terms and conditions of this Contribution Agreement. pas été versés, affectés ou dépensés conformément aux modalités du présent Accord de contribution. (2) The Contribution of up to CAD$ 22,500.00 is based upon 2 the total eligible cost of the Project being a minimum of $CAN est établie en fonction du coût total CAD$ 45,000.00. If it is subsequently determined by the admissible du projet de $CAN déterminé Department that the eligible total costs of the Project are of subséquemment par le Ministère que le total des a lesser value than the original figure, pursuant to Schedule coûts admissibles du projet est inférieur au montant 1, then the Recipient shall be required to refund to the Receiver General for Canada via the Department a bénéficiaire sera tenu de rembourser au receveur istère, the Project costs against the total eligible Project costs un montant calculé au prorata de la portion des unless those total eligible Project costs have been previously amended, pursuant to Section 14 of this total des coûts admissibles du projet, à moins que le Agreement. total de ces coûts admissibles du projet ait été modifié précédemment, en conformité avec 14 du présent Accord. (3) A progress report shall be submitted via the ICCI on line 3) sera présenté au moyen du system once each activity is completed. système ICIC, une fois que chaque activité aura été achevée. (4) The Progress Report shall provide information on the 4) fournira au Ministère des capacity to complete the project on time, component(s) renseignements sur la capacité de terminer à temps activity status, or le projet, sur l'état d'avancement des activités ou sur attention; therefore, the Progress Report shall include, but les problèmes imminents. Par conséquent, le rapport not be limited to:comprendra notamment les éléments suivants, sans : Status of the activity (completed or not) Achieved outputs and measurable results related État d'avancement de l'activité (terminée ou to the activity non); Résultats obtenus et résultats mesurables liés (5) At the end of the Project or its earlier termination, the 5) Le bénéficiaire devra soumettre, par le biais du Recipient is to submit to the Department a Final Project Report through the ICCI online system no later than January la fin du projet ou à la date où celui- 31, 2014. celle-ci est antérieure au 31 janvier 2014 au plus tard. (6) The Final Project Report will include, but not be limited 6) Le rapport final du projet comprendra notamment to: les éléments suivants sans s'y limiter: Status of activities (completed or not) Achieved outcomes related to the project (short Un état de réalisation des activités and intermediate term) (complétées ou non) Anticipated outcomes related to the project Les résultats obtenus directement reliés au projet (court et moyen termes) Les résultats attendus directement reliés au projet (7) The Department reserves the right to request a progress 7) Le Ministère se réserve le droit un rapport and financial status report or a disclosure of de-committed sur la situation financière ou funds on the project at any time during the Agreement une présentation des fonds désengagés dans le period. cadre du projet à tout moment au cours de la durée Accord. (8)The Recipient shall ensure that all claims for payment submitted to the Department are certified by an authorized 8) Le bénéficia signing officer of the Recipient with respect to the Eligible de paiement soumises au Ministère sont attestées par Costs incurred and paid by the Recipient. coûts admissibles engagés et réglés par le bénéficiaire. (9) ICCI online system. The first claim should be submitted no 9) Toutes les demandes seront présentées au moyen earlier than three months after the project start date. For du système ICIC du Ministère. La première each submitted claim, the Recipient shall indicate if this is demande ne devra être présentée que trois mois the final claim of the project and must decommit any après la date de début du projet. Pour chaque remaining funds that will not be used. A proof of activity demande présentée, le bénéficiaire indiquera must be submitted with the claim. Documentation and et devra 7 182 records, including copies of invoices, receipts, and/or other désengager tous les fonds qui ne seront pas utilisés. Il proof of payment shall be retained by the Recipient and joindra également à la demande une preuve que made available to the Department or a representative of the Department upon request. conservera les documents et les registres, notamment les copies de factures, de reçus ou autres preuves de paiement et les mettra à la dernier, sur demande. (10) The Recipient shall complete the survey related to 10compléter un outcomes developed from the Project funded under this questionnaire sur les résultats découlant du projet Agreement up to 36 months after the expiry date of the financé aux termes du présent Accord Agreement. 36 iration dudit Accord. (11) The final claim shall be submitted through the ICCI 11) La demande finale de remboursement devra être online system to the Department no later than January 31, présentée au Ministère, par le biais du système en 2014. Final payment will be issued by the Department upon 31 janvier 2014, au plus tard. Le acceptance by the Department of the final Report, in paiement final sera effectué par le Ministère sur accordance with Sections 5(5) and 5(6) above. réception et acceptation par le Ministère du rapport final, conformément aux paragraphes 5(5) et 5(6) susmentionnés. (12) The Department shall not contribute to Project costs 12) Le Ministère ne contribuera pas aux coûts du claimed after the project end date. projet dont le remboursement est demandé après la date de fin du projet. (13) The Department reserves the right to withdraw any or 13) Le Ministère se réserve le droit de retirer une partie all funding requested in a final claim if the final claim is notou la totalité du financement réclamé dans une submitted in accordance with Section demande finale de remboursement si celle- 5(11) above. pas présentée en conformité avec le paragraphe 5(11) susmentionné. (14) The Department reserves the right to request claims 14 and financial status reports at any time during the présentation de demandes de remboursement et de Agreement period. rapports sur la situation financière à tout moment au Accord. (15) Within fifteen days of submission of the reports and 15) Dans les quinze jours suivant la présentation des claims required above, the Department will notify the rapports et demandes de remboursement Recipient in writing when: susmentionnés, le Ministère avisera le bénéficiaire par e are errors or omissions; écrit de ce qui suit, le cas échéant : - il y a des erreurs ou des omissions; not conform with the Agreement; - les activités du bénéficiaire ne sont pas Accord; exceed the actual value of the activities performed. - le montant réclamé par le bénéficiaire semble Any project costs, referred to above, incurred by the excéder la valeur réelle des activités exécutées. Recipient which are the subject of notification shall be excluded for the purposes of payment until the said costs Tous les coûts du projet susmentionnés que le have been accepted by the Department. acceptés par le Ministère. (16) The Department reserves the right to request 16) Le Ministère se réserve le droit de faire approuver certification of any claim by an independent auditor. toute demande de remboursement par un vérificateur indépendant. (17) Subject to Section 2 of this Agreement, the Department 17) Sous réserve 2 du présent Accord, le shall pay to the Recipient a portion of the Eligible Costs in respect of a claim only to the extent that it is established to partie des coûts admissibles réclamée, dans la the satisfaction of the Department that the financial mesure où il est établi, à la satisfaction du Ministère, obligations were actually incurred by the Recipient, are fair que les obligations financières ont réellement été and reasonable and are properly attributable to the termination or suspension of the work or the part thereof so terminated. à la fin ou à la suspension des travaux ou à la fin -ci. (18) Payment in Canadian dollars will be issued by the 18) Un paiement en dollars canadiens en faveur du Department to the Recipient to the address shown under bénéficiaire sera effectué par le . indiquée au paragraphe « PARTIES » ci-dessus. (19) The Recipient shall provide the website address and a 19 copy of any documentation or promotional materials prepared as a result of receiving the Contribution. matériel promotionnel préparés à la suite de la réception de la contribution. 8 183 6. PUBLICATION 6. PUBLICATION (1) The Recipient consents to the publication by the (1) Le bénéficiaire autorise le Ministère à publier son Department of the Recipient's name, address, and purpose, achieved and/or anticipated results for the anticipés, le montant et le type de project, the amount of assistance, effective date and the -ci. Le type of assistance provided. The Recipient shall not disclose u the existence of this Contribution Agreement nor undertake présent Accord ni faire de déclaration au sujet de any announcement regarding this Contribution Agreement Accord sans obtenir le consentement préalable without obtaining prior written consent from the écrit du Ministère. Department (2) Subject to the Access to Information Act and Section 2) Sous réserve de la et 6(1) above, all proprietary information furnished in du paragraphe 6(1) ci-dessus, tous les accordance with this Agreement shall be treated as renseignements exclusifs fournis conformément au confidential unless the Recipient consents to its disclosure. présent Accord devront être tenus confidentiels à moins que le bénéficiaire ne consente à leur divulgation. (3) The Recipient shall identify to the Department any 3) Le bénéficiaire devra faire part au Ministère de planned media releases announcing ICCI support. Where tout projet de communiqué de presse annonçant le appropriate and in consultation with the Department, the soutien . Au besoin, et en consultation avec le Recipient shall acknowledge the Contribution in any Ministère, le bénéficiaire reconnaîtra la contribution reference made by it with respect to the Project in publications, speeches, press releases or other similar publications, des discours, des communiqués de communications. presse ou autres communications semblables. 7. TERMINATION, REDUCTION OR SUSPENSION 7. RÉSILIATION, RÉDUCTION OU SUSPENSION (1) The Recipient may terminate this Contribution 1) Le bénéficiaire pourra résilier le présent Accord de Agreement at any time prior to receiving any part of the contribution à tout moment avant de recevoir un Contribution by giving written notice of termination to the versement, en donnant un avis écrit à cet effet au Department, in which case the Parties shall be relieved of Ministère. Les parties seront alors déchargées de all obligations under this Contribution Agreement, and, in particular and without affecting the generality, the vertu du présent Accord et, en particulier et sans Department shall have no obligation to pay to the restreindre la généralité de ce qui précède, le Recipient the Contribution or any part thereof. Ministère ne sera pas tenu de verser au bénéficiaire la contribution ou une partie quelconque de celle-ci. 2) Si le bénéficiaire a reçu une partie de la (2) Where the Recipient has received payment of part of contribution, il pourra aviser par écrit le the Contribution, it may give notice in writing to the Department that it does not wish to receive further Accord demeurera en payment of the Contribution, in which case the Agreement vigueur relativement aux exigences en matière de shall remain in effect with regard to the reporting and audit production de rapports et de vérification pour la requirements for the portion of contribution already portion de la contribution déjà reçue. received. (3) The Department may, by giving notice to the Recipient, Accord de contribution terminate or suspend the Contribution Agreement. The en donnant un avis au bénéficiaire. Le Ministère Department may also, by giving notice to the Recipient, pourra aussi, en donnant un avis au bénéficiaire, reduce or suspend any payments under this Contribution réduire ou suspendre tout paiement prévu dans le Agreement. All aspects of the Project that are completed présent Accord de contribution. Tous les aspects du by the Recipient to the satisfaction of the Department projet qui seront terminés par le bénéficiaire à la before the giving of such notice shall be paid for by the satisfaction du Ministère avant la remise de cet avis Department in accordance with the provisions herein. conformément aux dispositions du présent Accord. (4) In addition to the amount which the Recipient shall be 4) En plus du montant devant lui être versé aux paid under section 7(3) of this Contribution Agreement, the termes du paragraphe 7(3) du présent Accord de Recipient may be reimbursed for the contribution, le bénéficiaire pourra obtenir un obligations related to the cancellation of obligations remboursement relativement aux obligations incurred by the Recipient pursuant to such notice and obligations incurred by or to which the Recipient is subject with respect to the Project. est assujetti relativement au projet. (5) Payment and reimbursement under these provisions 5) Les paiements et les remboursements prévus au shall be made only to the extent that it is established to the terme de ces dispositions ne seront effectués que satisfaction of the Department that the financial obligations dans la mesure où il a été établi, à la satisfaction du were actually incurred by the Recipient and that the same Ministère, que les obligations financières ont été are fair, reasonable and are properly attributable to the effectivement contractées par le bénéficiaire, termination of this Contribution Agreement or reduction or sont suspension of payments under this Contribution Agreement. bel et bien attribuables à la résiliation du présent Accord ou à la réduction ou la suspension de paiements prévus dans ledit Accord de contribution. 9 184 (6) If at the date of termination of the Contribution Accord de Agreement or reduction or suspension of payments under contribution ou de la réduction ou suspension de the Contribution Agreement, the Recipient has been paid paiements qui y sont prévus, le bénéficiaire a reçu un an amount that, in the opinion of the Department, exceeds the value of the activities carried out by the Recipient, the des activités exécutées par le bénéficiaire, sur Recipient shall forthwith, upon demand by the Department, demande du Ministère, celui-ci devra rembourser refund the excess to the Receiver General for Canada via immédiatement le montant excédentaire au the Department. receveur gé Ministère. (7) The Recipient shall have no claim for damages, compensation, loss of profit, allowance or otherwise by les mesures prises et les avis donnés par le Ministère reason of or directly or indirectly arising out of any action en vertu des présentes dispositions ne confèrent taken or notice given by the Department under these aucun recours au bénéficiaire, ni directement ni provisions, except as expressly provided herein. indirectement, notamment en ce qui concerne l'obtention de dommages-intérêts, d'une indemnité sur le fondement, par exemple, d'un manque à gagner. 8. COMPLIANCE 8. CONFORMITÉ The Department may terminate this Contribution Le Ministère peut résilier le présent Accord de Agreement or reduce or suspend any payments under this contribution ou réduire ou suspendre tout paiement Contribution Agreement if the Recipient fails to use the Contribution exclusively for the Project or in accordance contribution exclusivement pour le projet ou en with the provisions of this Contribution Agreement. In such a conformité avec les dispositions du présent Accord case, the Department is not liable for any payment to the de contribution. Dans un tel cas, le Ministère ne peut Recipient arising from costs to the Recipient related to such pas être tenu responsable de paiements au termination. bénéficiaire découlant des frais liés à une telle résiliation. 9. BUDGET REVIEW 9. EXAMEN DU BUDGET If the Government of Canada directs the Department to Si le gouvernement du Canada ordonne au Ministère proceed with a re-examination of its budget for the de procéder à un nouvel examen de son budget purpose of affecting reductions for specific financial years, this Contribution Agreement shall be reviewed accordingly. exercices financiers particuliers, le présent Accord de contribution sera revu en conséquence. 10. LIABILITY 10. RESPONSABILITÉ (1)Where the Recipient has entered into a loan, a capital 1) Dans le cas où le bénéficiaire contracte un prêt, lease or other obligation in relation to this Contribution conclut un contrat de location-acquisition ou Agreement, the Crown and the Department do not accept contracte toute autre obligation afférente au any liability for any debts, losses, claims, damages or présent Accord de contribution, la Couronne et le expenses in relation to that obligation. Ministère de tout dommage ou de toute dette, perte, réclamation ou dépense relative à cette obligation. (2) Without restricting the terms and conditions of this 2) Sans limiter les modalités du présent Accord de Contribution Agreement, it is hereby understood and contribution, il est entendu et convenu que la agreed that, except to the extent caused by or due to the Couronne et le Ministère (y compris ses employés, negligence of Her Majesty the Queen in right of Canada or fonctionnaires et mandataires) ne sont pas Her officers, agents, servants and employees, the Crown responsables de tout dommage, perte, réclamation and the Department (including its employees, servants and ou dépense se rapportant à une blessure, une agents) shall not be liable for any losses, claims, damages, maladie, une incapacité ou au décès or expenses relating to any injury, disease, illness, disabilityde mandataires ou de sous-traitants (et leurs employés) du bénéficiaire causés ou qui pourraient , or agents or avoir été causés danou de subcontractors and their employees caused or alleged to toute autre activité visée par le présent Accord de be caused or alleged to be causedas a result of contribution, sauf dans la mesure où ceux-ci sont performing the Project or any other activityunder this attribuables à la négligence de la Couronne ou de Contribution Agreement. Without restricting the forgoing, ses agents, mandataires, fonctionnaires ou employés. Sans porter atteinte aux dispositions précédentes, pursuant to this Contribution Agreement shall not increase toute « approbation » donnée par le Ministère, en vertu du présent Accord set out in this Clause. la responsabilité de la Couronne, présente clause. 11. INDEMNIFICATION 11. INDEMNISATION (1) The Recipient shall indemnify and save harmless the 1) Le bénéficiaire dégage la Couronne et le Ministère Crown and the Department from and against all claims, losses, damages, costs, expenses, actions and other pertes, dommages-intérêts, coûts, dépenses, actions proceedings, made, sustained, brought, prosecuted, et autres poursuites faits, subis, institués, intentés, ou 10 185 threatened to be brought or prosecuted, in any manner based upon, occasioned by or attributable to any injury to sur or death of a person or damage to or loss of property blessure ou du décès de quiconque, de dommages arising from any negligent act, omission or delay on the part of the Recipient, the Re bénéficiaire, de ses employés ou de ses mandataires Contribution Agreement or as a result of the Project. dans l bénéficiaire aux termes du présent Accord de contribution ou par suite du projet. (2) The Recipient shall also indemnify the Crown and the 2) Le bénéficiaire dégage aussi la Couronne et le Department from all costs, charges and expenses Ministère whatsoever that the Crown or the Department sustains or frais et coûts et dépen incurs in or about all claims, actions, suits and proceedings dans le cadre ou par la suite des réclamations, for the use of the invention claimed in a patent, or actions, poursuites et autres instances instituées infringement or alleged infringement of any patent, or any registered industrial design or any copyright that results from dans un brevet, ou à la contrefaçon ou à la prétendue contrefaçon de tout brevet ou de tout Contribution Agreement, and in respect of the use of or disposal by the Crown or the Department of anything furnished pursuant to this Contribution Agreement. bénéficiaire aux termes du présent Accord de Ministère de tout objet fourni conformément au présent Accord de contribution. (3) The Recipient's liability to indemnify or reimburse the Crown and the Department under this Contribution rembourser la Couronne et le Ministère aux termes du Agreement shall not affect or prejudice the Crown or the présent Accord Department from exercising any other rights under law. tout autre droit que leur confèrent les lois ni de restreindre la portée de ces droits. 12. PURCHASE OF GOODS AND SERVICES 12. ACHATS DES BIENS ET SERVICES 1) Le bénéficiaire, en achetant les biens et services (1) The Recipient, in purchasing goods or services for the faire performance of the Project, shall do so in a way that is en toute transparence et conformément aux transparent and consistent with value for money principles. (2) The Recipient shall maintain records, open to audit by 2) Le bénéficiaire conserve les documents relatifs aux the Department, relevant to the contracts for goods or contrats de biens ou services conclus pour services entered into for the performance of this du présent Accord de contribution et les . Contribution Agreement soumet à la vérification du Ministère. (3) Recipient Project files must identify and support the 3) Les dossiers relatifs au projet du bénéficiaire procurement methodology used, decisions made and doivent définir et appuyer la méthodologie identification of involved officials for the contracts awarded. identifier les représentants concernés pour les contrats attribués. (4) Failure to comply with these conditions may be a cause 4) Le non-respect de ces conditions peut se traduire for suspension, reduction and termination of funding by the Department in accordance with section 7 of this financement par le Ministère conformément à Contribution Agreement. 7 du présent Accord de contribution. 11 186 13. REPRESENTATIVES /NOTICE 13. REPRÉSENTANTS/AVIS (1) For purposes of this Contribution Agreement and any 1) Aux fins du présent Accord de contribution et de notices hereto, the Department hereby designates the tout avis prévu par celui-ci, le Ministère désigne par Directeur adjoint/Deputy Director as its authorized les présentes le à titre de représentant autorisé. Tout representative. Any notice or communication shall be avis ou toute communication devra être adressée à : addressed to: Pierre Desmarais 111 promenade Sussex/111 Sussex Drive Ottawa, Ontario K1N 1J1 Telephone: 613-944-3142 Email: pierre.desmarais@international.gc.ca (2) For purposes of this Contribution Agreement and any 2) Aux fins du présent Accord de contribution et de notices hereto, the Recipient hereby designates Manager, tout avis prévu par celui-ci, le bénéficiaire désigne Economic Development and Tourism Services as its par les présentes à titre de représentant autorisé. Tout authorized representative. Any notice or communication avis ou toute communication devra être adressé à : shall be addressed to: Alan Smith County of Elgin 450 Sunset Drive - County Administration Building St. Thomas, Ontario N5R5V1 Email: asmith@elgin-county.on.ca Telephone: 519 631 1460 x133 Fax: 519 633 7661 3) Where in this Contribution Agreement, any notice, 3) Lorsque le présent Accord de contribution exige request, direction, or other communication is required to be given or made by either Party, it shall be in writing and is toute autre indication, ou présente une demande, la effective if delivered by ICCI online system, in person, sent communication devra être faite par écrit et sera by registered mail, by telegram, by telex/facsimile or by e-valable si elle est remise en personne ou transmise mail addressed to the Party for whom it is intended at the address mentioned in this Contribution Agreement; any recommandé, par télégramme, par notice, request, direction or other communication shall be télex/télécopieur ou par courriel envoyé au deemed to have been given if by registered mail, when the le présent postal receipt is acknowledged by the other Party; by Accord de contribution; en outre, la communication telegram, when transmitted by the carrier; and, by sera réputée avoir été faite à la date à laquelle le telex/facsimile or email, when transmitted. The address of destinataire accusera réception du courrier either Party may be changed by notice in the manner set recommandé, à la date de la remise du télégramme out in this provision. par le messager, ou à la date de transmission du télex/télécopieur ou d t être modifiée avis donné de la manière prescrite dans la présente disposition. 14. MODIFICATION/LEGAL AMENDMENT 14. MODIFICATION/AMENDEMENT JURIDIQUE (1) Modifications entered into the ICCI on-line system by the 1) Les modifications apportées par le bénéficiaire au Recipient may be approved by the Program without a legal amendment to the Contribution Agreement if they do approuvées par les responsables du programme sans not: amendement a)change the objectives of the Project; : b) increase the maximum amount of the Contribution; a) le changement des objectifs du projet; c) extend the Expiration Date of the Contribution Agreement. contribution; contribution. 2) (2) Any other modifications may require a legal amendement juridique approuvée par le amendment to the Contribution Agreement approved by représentant autorisé du ministère soit apportée à the authorized representative of the Department 3) Le ministère et le bénéficiaire peuvent modifier les (3)The Department and the Recipient may amend the modalités du présent accord de contribution en tout terms and conditions of this Contribution Agreement, at any time prior to the expiration or earlier termination of this cet accord de contribution, pourvu que la Contribution Agreement, provided that such amendment is modification soit apportée par écrit et signée et in writing and signed and dated by both Parties. datée par les deux parties. 12 187 15. DISPUTE RESOLUTION 15. RÈGLEMENT DES DIFFÉRENDS If a disagreement or dispute arises out of this Contribution En cas de désaccord ou de différend découlant du agreement, the Department and the Recipient will meet to présent Accord de contribution, le Ministère et le try to resolve the dispute through negotiation or another bénéficiaire se rencontrent pour tenter de résoudre appropriate dispute resolution process before resorting to le différend par la voie de la négociation ou de tout litigation. autre mode de résolution des différends approprié avant de recourir à des poursuites. 16. LAW 16. LOIS This Contribution Agreement shall be governed by and Le présent Accord de contribution est régi par les lois construed in accordance with the laws in force in the en vigueur dans la province de et est interprété Province of Ontario conformément à celles-ci. 17. NO EMPLOYEE OR AGENCY RELATIONSHIP MANDATAIRE The Recipient and anyone else involved in this Project are Le bénéficiaire ou quiconque prenant part à ce not, and are not to be considered, employees or servants pas et ne doit pas être considéré comme of the Crown or the Department. The Recipient also étant un employé ou un fonctionnaire de la acknowledges that nothing in this Contribution Agreement Couronne ou du Ministère. En outre, le bénéficiaire makes it a partner or agent of the Crown or the du présent Accord Department. The Recipient agrees not to represent itself, and shall ensure its employees, servants and agents do not de partenaire ou de mandataire de la Couronne ou represent themselves, including in any agreement with a du Ministère. third party, as an employee, partner or agent of the Crown présenter comme un employé, un partenaire ou un or the Department. mandataire de la Couronne ou du Ministère, notamment dans tout accord conclu avec une tierce partie, et il veille à ce que ses employés, préposés et mandataires respectent cet engagement. 18 . CONFLICT OF INTEREST It is a term of this Contribution Agreement that: Le présent Accord de contribution est soumis aux modalités suivantes : (1) No current or former Canadian public office holder or 1) Tout titulaire de charge publique ou tout public servant who is not in compliance with the Conflict of fonctionnaire canadien, actuel ou antérieur, qui ne Interest Act, Policy on Conflict of Interest and Post-se conforme pas à la , à la Employment or the Canadian Values and Ethics Code for -mandat et the Public Sector shall derive a direct benefit from au this Contribution Agreement; publique du Canada, ne peut tirer un avantage direct du présent Accord de contribution. (2) During the term of this Contribution Agreement, any 2) Pendant la durée du présent Accord de Canadian public office holder or public servant engaged contribution, tout titulaire ou in the course of carrying out this Contribution Agreement fonctionnaire canadien shall conduct themselves in compliance with the Conflict of du présent Accord de contribution doit se conformer Interest Act, Policy on Conflict of Interest and Post-à la et au Code de Employment and the Canadian Values and Ethics Code for du the Public Sector. Should an interest be acquired during Canada. En outre, si pendant la durée du présent the life of this Contribution Agreement that would cause a Accord de contribution conflict of interest or seem to cause a departure from the intérêts ou semble aller à principles, the Recipient shall declare it immediately to Loi ou du Code DFAIT. susmentionnés, le bénéficiaire doit en faire part immédiatement au MAECI. 19. LOBBYING 19. LOBBYING Any person lobbying at the request of the Recipient Toute personne effectuant du lobbying à la pursuant to this Contribution Agreement shall register with demande du bénéficiaire dans le cadre du présent the appropriate governmental authority in accordance Accord inscrire auprès with the requirements under the Lobbying Act of Canada. conformément aux exigences de la Loi sur le lobbying du Canada. 20. ENDORSEMENT 20. ENDOSSEMENT Support under this Contribution Agreement does not imply La signature du présent Accord de contribution ne endorsement by the Department of the Recipient, its signifie pas que le Ministère endosse le bénéficiaire, products or services, and the Recipient shall not indicate or ses produ imply such endorsement. pas autorisé à laisser entendre, explicitement ou . 13 188 21. REFUNDS AND INTEREST ON OVERPAYMENTS, 21. REMBOURSEMENT ET INTÉRÊT SUR LES PAIEMENTS DISALLOWED EXPENSES, UNEXPENDED AND UNACCOUNTED EXCÉDENTAIRES, DÉPENSES REFUSÉES ET SOLDES NON BALANCES DÉPENSÉS ET NON COMPTABILISÉS (1) Any payment under this Contribution Agreement shall 1) Tout paiement découlant du présent Accord de be deposited in an interest-bearing bank account of a contribution sera déposé dans un compte bancaire commercial banking establishment and accounted for institution financière separately by the Recipient. Interest on outstanding commerciale et sera comptabilisé séparément par le balances will be calculated and compounded monthly at bénéficiaire. Des intérêts composés, calculés the average bank rate plus 3%, in accordance with the mensuellement au taux d'escompte moyen majoré Interest and Administrative Charges Regulations Act, de 3 p. 100, seront payables au Ministère sur le solde Section 2(15), is payable on that amount and accrues impayé, conformément au paragraphe 2(15) du during the period beginning on the due date and ending Règlement sur les intérêts et les frais administratifs, et on the day before the day on which payment is received by the Department. la date de réception du paiement par le Ministère. (2) The Recipient shall refund to the Receiver General for 2) Le bénéficiaire devra rembourser au receveur Canada via the Department any overpayment, payment ire du Ministère, made for expenses which are not eligible under this tout paiement excédentaire, tout paiement effectué Contribution Agreement, unexpended or unaccounted pour des dépenses non admissibles aux termes du balances, not later than January 31, 2014. The Recipient présent Accord de contribution et tout solde non acknowledges that such are debts due the Crown and that dépensé ou non comptabilisé, le 31 janvier 2014, au any refund or debt owing under this provision shall include plus tard. Le bénéficiaire reconnaît que ces montants interest in accordance with Treasury Board of Canada sont des créances de la Couronne et que tout policies and Canadian legislation. remboursement ou dette payable aux termes de la présente disposition devra comprendre les intérêts en conformité avec les politiques du Conseil du Trésor du Canada et les lois canadiennes. 22. EQUIPMENT AND MATERIAL PURCHASES For the duration of the Project, ownership of equipment Pendant la durée du projet, la propriété de and materials purchased with Contribution funds shall vest du matériel acheté au moyen de in the Recipient, unless otherwise specified in the Project fonds de contribution est dévolue au bénéficiaire, description. Following the completion of the Project, further sauf indication contraire dans la description du disposition of the equipment and materials purchased with projet. Une fois le projet achevé, la façon de disposer Project funds shall be further disposed in consultation with de cet équipement et de ce matériel est établie en the Department. collaboration avec le Ministère. 23. OTHER CONDITIONS 23. AUTRES MODALITÉS (1) Unless otherwise specifically provided, nothing in this 1) Sauf en cas de disposition contraire expresse, rien Contribution Agreement shall imply the assumption of any dans le présent Accord de contribution ne signifie responsibility by the Department or its representatives for que le Ministère ou ses représentants assument any aspect of the organization, management, or financing of the Project. Notwithstanding anything in this Contribution Agreement, the Department does not, by financial or other financement du projet. Nonobstant toute disposition assistance to the Recipient, accept any responsibility for du présent Accord de contribution, le Ministère errors, negligence, mismanagement or debts incurred by a voie the Recipient or any other person, group, or agent associated with it. ou de la mauvaise gestion du bénéficiaire ou des dettes contractées par celui-ci ou toute autre personne, tout groupe ou tout mandataire qui y est associé. (2) This Contribution Agreement shall inure to the benefit of 2) Le présent Accord de contribution lie les parties and be binding upon the Parties hereto and their lawful aux présentes ainsi que de leurs héritiers légaux, heirs, executors, administrators, successors and assigns. exécuteurs testamentaires, administrateurs, successeurs et ayants droit, et il est appliqué à leur avantage. ( Commons or Senate) shall be involved with or benefit from 3) Il est interdit aux membres des deux chambres du any share or part of this Contribution Agreement. Parlement du Canada (Chambre des communes et Sénat) de prendre part au présent Accord de que ce soit. (4) This Contribution Agreement, or any of the obligations arising hereunder, shall not be assigned without the 4) Ni le présent Accord de contribution ni les obligations qui en découlent ne peuvent être cédés Contribution Agreement, or any of the obligations arising sans le consentement préalable écrit du Ministère. hereunder, shall relieve the Recipient from any obligation Aucune cession du présent Accord de contribution under this Contribution Agreement, or impose any liability on the Crown or the Department. de libérer le bénéficiaire des obligations qui lui incombent aux termes du présent Accord de ce soit à la Couronne ou au Ministère. 14 189 (5) The effective date of this Contribution Agreement is the date on which it is signed by the respective Parties. If the u présent Accord de signing occurs on two different dates, this Contribution contribution est la date à laquelle celui-ci est signé Agreement shall take effect on the date of the latter par chacune des parties. S signé à deux dates signature. différentes, le présent Accord de contribution entrera en vigueur à la date de la dernière signature. (6) The expiration date of this Contribution Agreement is 6u présent Accord de February 28, 2014. contribution est le 28 février 2014. 24. INTELLECTUAL PROPERTY 24. PROPRIÉTÉ INTELLECTUELLE Any intellectual property created by the Recipient, during Toute propriété intellectuelle créée par le the term of this Contribution Agreement, shall vest in the bénéficiaire pendant la durée du présent Accord de Recipient. contribution est dévolue au bénéficiaire. 25. LANGUAGE 25. LANGUE The French and English language versions of this Les versions française et anglaise du présent Accord Contribution Agreement are equally valid. In case of de contribution sont de même validité. En cas de conflict between the two versions the English version will conflit entre les deux versions, la version anglaise prevail. prévaut. 26. AUTHORIZED SIGNATORIES 26. SIGNATAIRES AUTORISÉS Each party represents and warrants that the signatories to Chacune des Parties déclare et garantit que les this Agreement have been duly authorized to execute and signataires du présent Accord de contribution ont deliver the Contribution Agreement. été dûment autorisés à signer celui-ci. FOR THE DEPARTMENT OF FOREIGN AFFAIRS AND POUR LE MINISTÈRE DES AFFAIRES ÉTRANGÈRES ET DU INTERNATIONAL TRADE CANADA COMMERCE INTERNATIONAL DU CANADA Signature: ______________________________________________ Signature : _________________________________________ Date: ______________________________________________ Date : ____________________________________________ David Hartman Acting Director General/Directeur général intérimaire 111 Sussex Drive/111 promenade Sussex Ottawa, Ontario K1N 1J1 Email: david.hartman@international.gc.ca Telephone: 613-944-3204 FOR THE RECIPIENT (Authorized Signing Officer) POUR LE BÉNÉFICIAIRE (dirigeant autorisé à signer) Signature: _____________________________________________ Signature : _________________________________________ Date: _____________________________________________ Date : _________________________________________ Mark McDonald CAO 450 Sunset Drive - County Administration Building St. Thomas, Ontario N5R5V1 Telephone: 519-6311 460 ext 105 15 190 16 191 ICCI 2013-2014 -SCHEDULE 1 ICIC 2013-2014 ANNEXE 1 Project No 2013-ON-0006 N de projet o A) Recipient organization name A) County of Elgin B) Expected results and Objective of the project B) Résultats attendus et objectif du projet The expected result of the project is two fold. First, through the lead generation efforts Elgin County expect to identify 7-10 qualified prospects. Our goal is to convert two of these prospects into wins or 20-35 new jobs in Elgin County. Secondly, this project will enhance Elgin County's ability to attract FDI long-term. The materials and research to be conducted as part of this project will support our staff's ability to effectively market and promote the County to international investors in the agri-food processing sector. attract, retain and expand foreign direct investment communauté canadienne à attirer, conserver et and is ultimately designed to strengthen the economy at accroître the community level ultimement à contribuer au renforcement de C) Expected outputs of the project C) Produits escomptés du projet Lead Generation and Prospecting Activity#1 Lead Generation Targeted company research Activity#2 List of key co.`s/sectors as investment attraction targets Lead Generation Targeted company research Activity#3 Targeted company research Feasibility Assessment of Greenhouses, Barley, Brewing and Malting Industries and Wineries & Vineyards Activity#1 Market Studies/Intelligence Feasibility Studies/Business Cases Site Selection Criteria for Targeted Industries Investment Attraction Tactics for Greenhouses, Barley, Brewing and Malting Industries and Wineries & Vineyards Activity#1 List of prospective investors or project partners Work Plans/Action Plans D) Eligible costs (in Canadian dollars) for expenditures D) Coûts admissibles (en dollars canadiens) incurred by the recipient between Project Start Date and pour les dépenses engagées par le bénéficiaire entre Project End Date. la date de début et la date de fin du projet The following table includes ICCI-approved component(s) Le tableau suivant comprend le ou les composantes for project 2013-ON-0006. For clarification of eligible and approuvées par ICIC pour le projet. Pour des ineligible costs, please review Schedule 2 of this Agreement précisions sur les coûts admissibles et non admissibles, and the eligibility table on the program website found at: veuillez consulter l'annexe 2 de l'Accord ainsi que le http://www.international.gc.ca/icci-icic. For a hard copy, tableau relatif aux activités admissibles sur le site Web please contact your local Investment Trade Commissioner. du programme: http://www.international.gc.ca/icci- icic. Vous pouvez aussi communiquer avec le délégué commercial en investissement de votre région pour obtenir une copie papier. Les coûts admissibles pour la période comprise entre Retroactive eligible costs for the period covering January le 1 janvier 2013 et la date d'entrée en vigueur du er 1, 2013 and the effective date of this agreement may be st présent Accord peuvent être considérés comme des considered to be included as eligible expenses and to be dépenses admissibles et être remboursés reimbursed under the Terms and Conditions of this conformément aux modalités du présent Accord. agreement. 17 192 Activity descriptions by Calculation Other Source Approved Total Project component detailof FundingFundingCosts Component 1 -Lead Generation and Prospecting Activity 1 -Strategic FDI planning and researching -Consultant feesGeneration of $4,000.00$4,000.00$8,000.00 target companies list + $1000 X 8 Activity 2 -Strategic FDI planning and researching -Consultant feesShort listing $4,000.00$4,000.00$8,000.00 target companies + $1000 X 8 Activity 3 -Strategic FDI planning and researching -Consultant feesPre-$4,500.00$4,500.00$9,000.00 qualification of prospects and arrangment of initial meetings+ $1000 X 9 Component 1 Total $12,500.00$12,500.00$25,000.00 Component 2 -Feasibility Assessment of Greenhouses, Barley, Brewing and Malting Industries and Wineries & Vineyards Activity 1 -Strategic FDI planning and researching -Consultant feesSelection of $5,000.00$5,000.00$10,000.00 consultant to prepare industry matricies + $1000 X 10 Component 2 Total $5,000.00$5,000.00$10,000.00 Component 3 -Investment Attraction Tactics for Greenhouses, Barley, Brewing and Malting Industries and Wineries & Vineyards Activity 1 -Strategic FDI planning and researching -Consultant feesDevelopment $5,000.00$5,000.00$10,000.00 of tactics and plan to attract investment + $1000 X 10 Component 3 Total $5,000.00$5,000.00$10,000.00 Grand Total$22,500.00$22,500.00$45,000.00 E) Total ICCI contribution $ 22,500.00 E) F) Other condition F) Autres modalités 18 193 ICCI 2013-2014 - SCHEDULE 2 ICIC 2013-2014 ANNEXE 2 Eligible and Ineligible Costs Coûts admissibles et non admissibles Project No. 2013-ON-0006 N de projet o ICCI eligible costs: - research: identification of target corporations, - recherche : inventaire des sociétés cibles, comparative competitive analyses, development of analyses concurrentielles comparatives, préparation business cases, business retention and expansion studies, d'analyses de rentabilisation, études sur le maintien et etc.; l'expansion des entreprises, etc. - economic data: collection of community and - données économiques : collecte de données economic data for investment profiles, consultant fees; communautaires et économiques pour les profils d'investissement, frais de consultation; - strategic planning: facilitators, consultant costs, - planification stratégique : facilitateurs, coûts de community consultations, development of strategic plans; consultation, consultations communautaires, élaboration de plans stratégiques; - website development: development and/or major - conception de sites Web : développement ou redesign, addition of significant architecture and refonte d'envergure, ajouts importants sur le plan de functionality; ités; - - traduction : dans l'une ou l'autre des langues or foreign languages; officielles du Canada ou en langue étrangère; - promotional materials (print or electronic): design and - documents promotionnels (imprimés ou layout only (printing costs and the pressing of CDs and électroniques) : conception et mise en page DVDs are not eligible); seulement (les coûts d'impression et de tirage de CD et de DVD ne sont pas admissibles); - advertising: design and layout; - publicité : conception et mise en page; - travel: "Reasonable travel and meal expenses, not to - déplacement : Des frais de déplacement et de include business or first class air flights will be considered arepas raisonnables, ce qui n'inclue pas les billets eligible expenditures; d'avion en classe affaires ou première classe, seront considérés comme des dépenses admissibles; - training: courses as par- formation : cours dans le cadre de la stratégie attraction and retention strategy; d'attraction et de rétention de l'investissement de la communauté; - meeting room rental (in Canada only) for meeting with - location d'une salle de réunion (au Canada potential investors; seulement); - personnalisation de logiciels (et non les coûts liés - software customization (excluding the cost of software au permis d'utilisation des logiciels); licences); and - frais de consultation : tel que mentionné dans les - consultant fees: as outlined in above headings, to assist rubriques ci-dessus, pour aider à la recherche, à in research, analysis, planning and execution of a strategic l'analyse, à la planification et à l'exécution d'un plan plan. stratégique. LES REQUÉRANTS DEVRONT ASSUMER TOUS LES AUTRES APPLICANTS ARE RESPONSIBLE FOR ALL OTHER COSTS COÛTS ICCI ineligible costs : Research activities not associated with investment Activités de recherche qui ne sont pas liées à la -- attraction, retention and expansion. investissements; Collection or purchase of statistical data not -- associated with investment attraction, retention or sont pas directement liées à la promotion, la expansion activities. Development of training courses/modules. Développement de cours/modules de -- Consultants hired to facilitate a training session. formation; - Embauche de consultants pour donner un cours - Costs associated with hiring consultants to develop de formation; - ICCI applications. Coût - Regular website maintenance and updating web - content, site hosting, software licensing, - Corporate logo design, costs of printing, pressing CDs, - or DVDs, and recording videocassettes. s - All give-aways: gifts, events/shows/concerts tickets, - logo items, cups, mugs, pens, etc. Cadeaux promotionnels de toutes sortes: - cadeaux, billets de représentation aux évènements / spectacles / concerts, articles avec un logo, tasses, Design and layout of non-investment ads (promoting stylos, etc.; - tourism, for example), cost of ad placement in any media. Conception et mise en page de publicités non - liées à des investissements (p. ex., publicité qui fait la Travel costs incurred by applicants, partners or - consultants not related to training; travel costs incurred by - potential investors. la demande, les partenaires ou des experts-conseils qui ne sont pas liés à une formation; frais de 19 194 déplacement encourus par des investisseurs Taxes: GST, PST, HST, VAT or taxes applied by foreign potentiels; - governments. Taxes : TPS, TVP, TVH, TVA ou autres taxes - Hospitality: Cost of meals or alcohol; lodging; clothing imposées par les gouvernements étrangers; - and uniforms; and all give-aways. Accueil - hébergement, vêtements et uniformes, cadeaux Trade show/conference participation: registration promotionnels; - fees at international trade shows or conferences (in Participation à des salons professionnels et à - Canada and abroad), booth design / purchase / assembly des conférences : and shipping, design of promotional material specically for commerciale internationale (qui a lieu au Canada ou a trade show, overhead costs such as pre-show mailing, stationery and long distance phone calls, research to d, conception de matériel target companies at a trade show, consultant costs for promotionnel spécialement pour une foire organizing outgoing missions (including training commerciale, frais indirects tels que les envois avant participants); consultant costs to develop target business la foire commerciale / la papeterie / les interurbains, cases for follow up with potential investors after show; cost etc., élaboration de recherches pour cibler des of developing an advertisement (design and layout) for entreprises à une foire commerciale, show specific publications. expert- (y compris offrir une formation aux participants), - analyses ciblées de rentabilité pour faire des suivis tentiels; publicité (coûts de conception et de mise en pages) Activities or projects related to attracting Activités visant à attirer des investissements dans -- infrastructure for tourism and motion picture industries, e.g: des projets d'infrastructures pour le tourisme et to develop ski resorts, theme parks and film production e (p.ex. : activité pour facilities. établir un centre de ski, un parc thématique et des installations servant à la production de film); Capital costs: infrastructure development, capital Dépenses en immobilisations : développement -- expenditures to acquire or enhance assets, software licenses, electronics (computers, fax, machines, digital acquérir des biens ou les améliorer cameras, etc.), demonstration aids. Capital costs include the direct costs of acquisition, construction, expansion, électronique (ordinateur, télécopieur, machinerie, modification, conversion, transportation, installation and appareil photo numérique, etc.), matériel de insurance (during construction) of fixed assets, as well as démonstration. Les dépenses en immobilisations the cost of licensing and franchising fees. n, de son assurance (y compris durant la construction) ainsi que les coûts liés aux droits de permis et aux redevances de franchisage; Overhead costs: Postage, including postage for direct Coûts indirects : frais de poste, y compris les -- mail campaigns; phone; office space rental; timbres pour une compagne de publicité directe, photocopying. téléphone, location de bureau, photocopies faites à Salaries and benefits of personnel. Salaires et avantages sociaux du personnel; -- Miscellaneous: activities to attract investment from Divers : activité pour attirer des investissements -- inside Canadprovenant du Canada, frais encourus avant la date approval date; activities for which one or more partners d'approbation de la demande, activité pour laquelle expect to receive compensation in the form of a un partenaire ou plus s'attend à recevoir une commission, des honoraires d'intermédiation ou une promotion activities related to properties or business autre forme de rémunération, activité de promotion investment in which one or more partners receive a liée à une propriété ou à une activité commerciale personal or corporation financial gain. où un partenaire ou plus fera un profit personnel ou For clarification on eligible and ineligible activities, please Pour des précisions sur les activités admissibles et non admissibles, veuillez consulter les pages Web at: http://www.international.gc.ca/icci-icic. For a hard consacrées à ICIC : copy, please contact your local Investment Trade http://www.international.gc.ca/icci-icic ou Commissionner. communiquer avec le commissaire de l'investissement commercial de votre localité pour en obtenir une copie papier. 20 195 SCHEDULE 3 ANNEXE 3 THIRD PARTY DELIVERY ATTRIBUTIONS À DES TIERCES PARTIES Where the Recipient further distributes funds provided Lorsque le bénéficiaire distribue des fonds versés dans le by this Contribution Agreement to other Third Party cadre du présent Accord de contribution à un tiers Recipients(for example, institutions, universities, bénéficiaire (p. ex., à des institutions, à des universités, à companies and non-government organizations), the des entreprises et à des organisations non Recipient shall have in place a framework that gouvernementales), le bénéficiaire met en place une contains the following: procédure traitant des points suivants : a description of the accountability une description du cadre de responsabilité et de and management framework in respect of the Third Party Recipient; bénéficiaire ; assurance that the public purpose of the Program and the need to provide Programme et la nécessité de dispenser des activités transparent, fair and equitable activities are transparentes, justes et équitables ne sont pas not lost by delivery to a Third Party Recipient; compr clear, transparent and open decision-making bénéficiaire; process in respect of Third Party Recipient un processus décisionnel clair, transparent et ouvert selection; concernant la sélection des tiers bénéficiaires; clear provision for audit of financial and des modalités claires quant à la vérification des program performance which extends to the résultats financiers et globaux du programme qui Third Party Recipient. 2.0 Lorsque le bénéficiaire distribue des fonds versés 2.0 Where the Recipient further distributes funds dans le cadre du présent Accord de contribution à des provided by this Contribution Agreement to Third Party MAECI se Recipients., the Recipient will ensure the Department réserve le droit : has the right to: ensure performance is in line with de veiller à ce que le rendement réponde aux expectations and that the Recipient exercises attentes et que le bénéficiaire fasse preuve de la due diligence in selecting and managing diligence nécessaire dans le choix et la gestion des projects; projets; review the Third Party operating plans, including annual performance bénéficiaire, y compris les attentes quant au expectations and a description of the process rendement annuel et une description de la méthode to select and approve projects; receive periodic (e.g. quarterly and/or de recevoir des rapports financiers et des rapports de annual) financial and performance reports rendement périodiques (p. ex., trimestriels ou from the Third Party Recipient, certified by an annuels) du tiers bénéficiaire, attestés par un officer of the Third Party Recipient, including, if représentant du bénéficiaire, y compris, au besoin, appropriate, annual audited financial les états financiers annuels vérifiés et comprenant le statements with the external auditor's report eur externe et toute and opinion, and any completed evaluations évaluation financée en tout ou en partie par la funded in whole or in part by the contribution; Contribution; obtain from the Third Party Recipient, or have accords signés avec des tiers bénéficiaires ou ready access to, a copy of all signed pouvoir accéder facilement à ces copies; agreements with Third Party Recipients; les évaluations et les vérifications du review Program evaluations and audits; and Programme; Specification of admissible administrative de préciser les dépenses administratives admissibles costs that can be applied to the Contribution qui peuvent être appliquées à la contribution au tiers to the Third Party Recipient by the Recipient, bénéficiaire par le bénéficiaire selon les dépenses based on an accounting of expenses. comptabilisées. 3.0 Where the Recipient further distributes funds 3.0 Lorsque le bénéficiaire remet des fonds obtenus provided by this Contribution Agreement to Third Party dans le cadre du présent Accord de contribution à des Recipients the Recipient is to ensure the following tiers bénéficiaires, le bénéficiaire veille à ce que les provisions are included in its contractual dispositions suivantes soient incluses dans ses accords arrangements with the Third Party Recipients: contractuels avec les tiers bénéficiaires : clear and agreed expectations between the des attentes claires et convenues entre les parties; parties; des rôles et des responsabilités claires, dont les rôles clear roles and responsibilities, including et les responsabilités en matière de finances; financial roles and responsibilities; le droit du Ministère Departmental right of access to relevant Third registres des tiers bénéficiaires concernés; Party Recipients (records and premises); and une description des dispositions de recours pour les description of the redress provisions for Third tiers bénéficiaires concernés par les décisions du Party Recipients affected by decisions of the bénéficiaire. Recipient. 21 196 197 198 REPORT TO COUNTY COUNCIL FROM: Clayton Watters, Director of Engineering Services DATE: May 14, 2013 SUBJECT: Motor Vehicle Collision Review on County of Elgin Roads - 2012 INTRODUCTION: The County has been compiling motor vehicle collision statistics on County of Elgin roads for many years. A report has been presented annually to County Council for the motor vehicle collisions since 2005. Motor vehicle collision information is used for a variety of reasons; a request from Council to review a location; a staff review before a reconstruction project is contemplated; preventative minor capital projects and addressing a ratepayer concern, to name a few reasons. In the Province of Ontario only a few counties proactively complete a thorough review of motor vehicle collisions on a yearly basis. DISCUSSION: The County has been keeping police collision reports that occur on County roads for more than 30 years. Staff has used the collision history information when completing capital project planning (i.e. traffic signal warrants, road reconstruction). Over the past decade the collision report data has been logged into an electronic database. Now that the data can be analysed and sorted, staff is able to review trends and identify areas that may benefit from improvements. In an attempt to understand motorist behaviours and address potential areas of concern, staff will be disseminating motor vehicle collision statistics annually and making recommendations to Council (if any) periodically. The statistics of importance for 2012 are: Total motor vehicle collisions on County roads: 389, Motor vehicle collisions per million kilometres driven (County average) 0.77, (Ontario Municipal Roads – 2011 Bench Marking Ontario’s municipal road system 1.90 for Ontario), Day of the week with the most motor vehicle collisions: Saturday 71, Time of day with most motor vehicle collisions: daylight 195 and darkness 194, Motor vehicle collisions from November 15 to March 15 (winter control season): 169, Motor vehicle collisions at intersections: 68, Motor vehicle collisions at intersections where vehicle failed to stop: 9, Motor vehicle collisions involving deer: 174; and, Fatalities: 3. 199 For many decades the Ministry of Transportation (MTO) has provided the individual motor vehicle collision reports on County roads. The practice stopped and staff made an arrangement with the local police forces for the motor vehicle collision information. Staff is extremely appreciative of the co-operation from Elgin County OPP detachment and the Aylmer Police Services. The motor vehicle collision information is supplied at regular intervals in the current year, whereas the MTO provided the motor vehicle collision reports mostly a year after the fact. Appendix ‘A’ lists the motor vehicle collisions in 2012 per road. Of importance to the County is the number of motor vehicle collisions per million kilometres driven, which is the last column in the appendix. The motor vehicle collision rate per million kilometre driven is simply the length of the road times the average annual daily traffic of that road divided by one million. This number is the benchmark commonly used by transportation engineers to determine and compare motor vehicle collision rates. This number is important to use as a comparison, otherwise, lower volume roadways would always appear to be “safer” than higher volume roads, which typically have more collisions. Appendix ‘B’ lists the motor vehicle collisions at all intersections on County roads and Appendix ‘C’ lists all intersections with three or more motor vehicle collisions. Appendix ‘B’ and ‘C’ are important, as this information is used when analysing multi-year motor vehicle collisions at intersections, which could determine required improvements such as signalized intersections, flashing beacons, etc. Appendix ‘D’ lists the comparisons of important statistics. Staff has reviewed all County roads with motor vehicle collisions above the County average. The benchmark used is from the OGRA (Ontario Good Roads Association) benchmarking initiative for motor vehicle collisions per million kilometres, which is 1.90 (2011) motor vehicle collisions per million kilometres driven, at intersections with 3 or more motor vehicle collisions and finally all the remaining motor vehicle collisions. Through that review no proactive action is required due to improvements completed in 2012 at the intersection of Dalewood Road and Ron McNeil Line. Additionally, staff has reviewed the motor vehicle collisions for 2012 with the Elgin County OPP Detachment. Staff from the OPP gave valuable insight from their perspective due to patrolling the roadways and observing the system during all environmental conditions and days/nights of the year. The meeting concluded that no capitals works were considered, at Dalewood Road and Ron McNeil Line, but an increase in enforcement for speeding is being undertaken on Dalewood Road north of Ron McNeil Line. Of significance to County staff is the occurrence of a fatality on a County road. Motor vehicle collisions where fatalities have occurred are reviewed to determine if any engineering design or maintenance deficiencies of the roadway exist. In the summer of 2012, enhancements were completed to the intersection of Ron McNeil Line and Dalewood Road to raise awareness to an increase of collisions. The project involved the installation of concrete curb islands and improved line markings. Those two minor safety features will prompt drivers to stop at the stop block at a perpendicular position to improve the driver’s vision of approaching vehicles. The collisions at Ron McNeil Line and Dalewood Road will be monitored. 200 CONCLUSION: The County of Elgin motor vehicle collision rate for the year 2012 is significantly less than the County average as stated in the ‘Ontario Municipal Roads 2011 Bench Marking Ontario’s municipal road system’. The County’s rate is 0.77 motor vehicle collisions per one million kilometres driven verses the provincial average of 1.90. The collision rate using the provincial average would produce slightly less than 1,000 motor vehicle collisions but the County had only 389 motor vehicle collisions. The County of Elgin has been accumulating motor vehicle collision statistics for more than 30 years. This information is now entered into a database for review, comparison and sorting. Staff will disseminate this data annually and report to County Council periodically regarding the findings and any recommended improvements to the road system in an attempt to reduce the severity or number of collisions that occur on County roads. RECOMMENDATION: THAT the report titled “Motor Vehicle Collision Review on County of Elgin Roads – 2012” dated May 14, 2013 be forwarded to the Elgin County OPP and Aylmer Police Services Boards for their information; and also, THAT letters from the County of Elgin be forwarded to the Elgin Group Police Services and the Aylmer Police Services Board thanking them for their support in providing motor vehicle collision information to the County of Elgin. All of which is Respectfully Submitted Approved for Submission Clayton Watters Mark G. McDonald Director of Engineering Services Chief Administrative Officer 201 Appendix‘A’ 2012Collisions Per Million Kilometers Driven 01-Feb-13 Ranking Road # Road Name LengthAADTTotal Traffic Collisions Collisions Per Year Per One on Road Million 17Clachan Road 4.747001,211,07000.00 211Clinton Line 2.00300219,00000.00 315Miller Road 1.201150503,70000.00 417Southdel Drive 1.37750375,03800.00 531Dalewood Road 1.5419001,067,99000.00 634Willsie Bourne 2.4617001,526,43000.00 739Chatham Street 1.321500722,70000.00 841Fulton Street 0.66500120,45000.00 949Whittaker Road 2.76550554,07000.00 1050Victoria Street 0.56850173,74000.00 1151Fruit Ridge Line 1.50350191,62500.00 1254Pigram Road 2.8211001,132,23000.00 1355Elgin County Road 14.623501,867,70500.00 14142Wellington Street 0.64850198,56000.00 1528Cenntenial Road 4.7838006,629,86010.15 1637Avon Drive 15.8710506,082,17810.16 17103Furnival Road 21.70150011,880,75030.25 1846Culloden Road 8.5212503,887,25010.26 1925Wellington Road 5.861235026,415,415110.42 208Currie Road 19.73165011,882,39350.42 215Dunborough Road 11.235502,254,42310.44 2230Highbury Avenue 5.751445030,326,938140.46 2348Lyons Line 29.599009,720,31550.51 2422Fairview Road 8.3131509,554,42350.52 2574Belmont Road 14.09410021,085,685120.57 2643Richmond Road 10.668503,307,26520.60 2726St.George Street 1.3633001,638,12010.61 2818Third Line/Southminister Bourne 18.527004,731,86030.63 2935Springwater Road 9.1114004,655,21030.64 3042Nova Scotia & Lake Shore Line 22.3311008,965,49560.67 3116Fingal Line 28.01160016,357,840110.67 3220Union Road 24.09115010,111,77870.69 334Sunset Drive 13.55720035,609,400250.70 3473Imperial Road & John Street 19.18645045,154,515320.71 3514Iona Rd 13.7116008,006,64060.75 3613Shackleton Line 8.978002,619,24020.76 3757Southdale Line 1.0235001,303,05010.77 3852Ron McNeil Line 29.18265028,224,355220.78 3924Dexter Line 16.488505,112,92040.78 40104Queens Line 6.815001,242,82510.80 4147Putnam Road 8.3516004,876,40040.82 4240Springfield Road 17.8313008,460,33570.83 4332Glencolin Line/ Hacienda Road 5.8016003,387,20030.89 443Talbot Line 50.55245045,204,338410.91 4519Plank Road 19.90300021,790,500210.96 462Pioneer Line 18.26155010,330,595111.06 4745John Wise & Calton Line 50.48205037,771,660441.16 4876Graham Road 16.0317009,946,615121.21 499Stalker & Duff Line 27.793003,043,00541.31 506Johnston Line 9.586502,272,85531.32 5138Heritage Line 13.77205010,303,403161.55 5253Beech & Elm Street 1.3738001,900,19031.58 5356Elm Line 4.9219503,501,81061.71 5423East Road 2.3420001,708,20031.76 5527Sparta Line 12.949504,486,94581.78 5644Eden Line 7.016501,663,12331.80 5736Quaker Road 12.4112005,435,580101.84 202 Ranking Road # Road Name Length AADTTotal Traffic Collisions Collisions Per Year Per One on Road Million 58119Mill Road 5.857501,601,43842.50 5921Warren0.401900277,40013.60 Totals692.18504,586,0383890.77 203 Appendix ‘B’ Motor vehicle collisions at Intersections 2012 April14, 2013 RoadIntersection #ofmotor vehicle # of motor vehicle collisions collisions of other intersecting County road 3FurnivalRoad1 3Homestead1 3UnionRoad2 4Fruit Ridge Line 1 4John Wise Line 1 4SpartaLine1 14ShackeltonLine1 14TalbotLine1 16Willey Road1 19CaltonLine11 19EdenLine1 19FirstStreet1 19VictoriaStreet1 21Carlow Road 1 22Fruit Ridge Line 1 22SpartaLine1 23Dexter Line1 23ProspectStreet1 28ElmLine11 32ImperialRoad12 36ElmLine21 36John Wise Line 2 36SouthdaleLine2 38BeattieRoad1 38RichmondRoad 1 40John Wise Line 11 45PlankRoad11 45SpringfieldRoad 11 45Fairview Road2 45HaciendaRoad1 45Springwater Road 1 45Yarmouth Center Road 1 52BelmontRoad2 52DalewoodRoad 3 52Highbury Road2 52ImperialRoad11 52Pine Valley Drive 1 52PutnamRoad1 53Lawrence Crescent 1 56CentennialRoad 11 56QuakerRoad12 73AvonDrive1 73GlencolinLine21 73Ron McNeil Line 11 73ViennaLine1 73BeechStreet1 73MapleStreet1 73ProgressDrive3 73WalnutDrive1 74New SarumLine 1 74UnionStreet1 76MainStreet1 76MapleStreet1 103ThompsonLine1 119BushLine1 119TalbotLine1 204 Appendix ‘C’ Intersections with more than three motor vehicle collisions for 2012 April 14, 2013 RoadLocation Notes Imperial Road Glencolin Line Daytime 3, Night time 0, Angle 2, rearend1, Stop sign control intersection, Minor maintenance (change stop block location), No capital improvements. Quaker Road Elm Line Daytime 1, Night time 2, Rear end, single motor vehicle 2, Stop sign control intersection, No capital Improvements. Ron McNeil Line Dalewood Road Daytime 2, Night time 1, Angle 2, Approaching 1, Stop Sign Control with flashing beacon, Minor maintenance (paint area at stop location to direct traffic at 90 degrees to Ron McNeil Line), No Capital improvements. John Street Progress Drive Daytime 2, Night time 1, (artificial lighting), Approaching 1, sideswipe 1, turning movement 1, Signalized intersection, No capital improvements. 205 Appendix ‘D’ Statistical Comparisons April 14, 2014 200720092010 2011 2012 Total Motor vehicle collisions 456456448409389 Motor vehicle collisions per million 0.94 (1.72) 0.89 (1.97) 0.88 (1.86) 0.77 (1.86) 0.77 (1.90) kilometres (Ontario average) Motor vehicle collisions per day Monday 7255625456 Tuesday 4751585655 Wednesday 5484496147 Thursday 9263795747 Friday 6363756069 Saturday 6453705971 Sunday 6560556244 Motor vehicle collisions time of day Daylight 241234208200195 Night time 216195240209194 Motor vehicle collisions in winter (Nov 15 199173201 147 169 to Mar 15) Motor vehicle collisions at intersections 49 94 65 69 68 Motor vehicle collisions at intersections 10164 13 9 were vehicle failed to stop Motor vehicle collisions with deer 183182205199174 Motor vehicle collisions with fatalities 32243 Intersections with Three or More Collisions Intersection Location 2007 2009 2010 2011 2012 Dunborough Road and Pioneer Line Yes Plank Road and Calton Line Yes Union Road and Talbot Line Yes Union Road and Fingal Line Yes Fairview Road and John Wise Line Yes Wellington Road and Ron McNeil Line Yes Highbury Avenue and Ron McNeil Line Yes Dalwood Road and Ron McNeil Line Yes Yes Yes Quaker Road and Elm Line Yes Putnam Road and Lyons Line Yes John Street and Progress Drive Yes Imperial Road and GlenColin Line Yes Imperial Road and College Line Yes Note: 2008 Statistics unavailable. 206 REPORT TO COUNTY COUNCIL FROM: Clayton Watters, Director of Engineering Services Sonia Beavers, Purchasing Coordinator DATE: May 15, 2013 SUBJECT: Award of Tenders – Engineering Capital Projects INTRODUCTION: As part of the approved 2013 Capital Budget, tenders were advertised and issued as per the County's Procurement Policy. Submissions were received until Wednesday, May 15, 2013 for the Campbell West Culvert Replacement, Contract No. 6090-13-03. Submissions for the Replacement of Largie Bridge, Contract No. 6290-13-04 and the Construction of a Two-Bay Ambulance Base and Standby Generator Building, Contract No. 2800-12-03 were received until Wednesday, May 22, 2013. DISCUSSION: Campbell West Culvert Replacement, Contract No. 6090-13-03 Seven companies submitted bids for the Replacement of the Campbell West Culvert Tender. Bids were received as follows: CompanyBid (exclusive of HST) AAR-Con Excavating $55,650.00 Theo Vandenberk Construction Incorporated $60,150.00 Birnam Excavating Limited $60,795.18 Goodreau Excavating Limited $63,389.00 R. Russell Construction $66,900.00 Titanium Contracting $88,888.00 Murray Mills Excavating & Trucking (Sarnia) Limited$116,019.00 AAR-Con Excavating submitted the lowest bid for the Replacement of the Campbell West Culvert tender at a total price of $55,650.00, inclusive of a $5,000.00 contingency allowance and exclusive of H.S.T., for the supply of all labour, equipment and materials to replace the culvert on Duff Line, Dutton-Dunwich. This bid is within budget estimates. Largie Bridge Replacement, Contract No. 6290-13-04 Four companies submitted a bid for the Replacement of Largie Bridge located on Duff Line Tender. Bids were received as follows: 207 Company Bid Price (exclusive of HST) Intrepid General Limited $364,951.56 Theo Vandenberk $374,529.00 Facca$601,447.00 McLean Taylor $679,046.70 Intrepid General Limited submitted the lowest bid for the Replacement of the Largie Bridge Tender at a total price of $364,951.56 inclusive of a $15,000 contingency allowance and exclusive of H.S.T., for the supply of labour, equipment and materials to replace Largie Bridge on Duff Line, Dutton-Dunwich. This bid is within budget estimates. Construction of Two-Bay Ambulance Base and Standby Generator Building Contract No. 2800-12-03 Eleven companies submitted a bid for the Construction of Two-Bay Ambulance Base and Standby Generator which includes the replacement of the emergency generator building at Bobier Villa. The compliant bids were received as follows: Company Bid Price (exclusive of HST) Graceview Enterprises $973,300.00 Agri-Urban Buildings Incorporated $998,000.00 SDI Builders $1,024,000.00 Sierra Construction $1,029,261.00 First General Services $1,030,551.70 K&L Construction $1,035,600.00 HIRA$1,036,000.00 Elgin Contracting$1,049,000.00 STM Construction Limited $1,088,200.00 Niacon Limited $1,149,745.00 M.J. Dixon Construction Limited $1,209,000.00 Graceview Enterprises submitted the lowest bid for the Construction of Two-Bay Ambulance Base and Standby Generator Building tender at a total price of $973,300.00 inclusive of a $10,000 contingency allowance and exclusive of H.S.T., for the supply of labour, equipment and materials to construct the new ambulance base located in Dutton-Dunwich and a new generator building located at Bobier Villa. This bid is within budget. As per the County of Elgin’s Purchasing Policy, if change orders are required for any of the above listed projects and the cost increases above the tender amount approved by Council by less than 10%, and the amount is within the overall budgeted project amount, work will proceed upon authorization by the Director. However, if the cost 208 increases above the tender amount approved by Council by more than 10%, the Director will prepare a further report to Council outlining the expenditures. RECOMMENDATIONS: THAT AAR-Con Excavating be selected for the Campbell West Culvert Replacement Tender, Contract No. 6090-13-03 at a total price of $55,650.00, inclusive of a $5,000 contingency allowance and exclusive of H.S.T.; and, THAT Intrepid General Limited be selected for the Largie Bridge Replacement Tender, Contract No. 6290-13-04 at a total price of $364,951.56 inclusive of a $15,000 contingency allowance and exclusive of H.S.T.; and, THAT Graceview Enterprises be selected for the Construction of the Two-Bay Ambulance Base at Dutton-Dunwich and Standby Generator Replacement at Bobier Villa tender, Contract No. 2800-12-03 at a total price of $973,300.00 inclusive of a $10,000 contingency allowance and exclusive of H.S.T.; and, THAT if the cost increases above the tender amount approved by Council by more than 10%, the Director will prepare a further report to Council outlining the expenditures; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contracts. All of which is Respectfully Submitted; Approved for Submission; Clayton Watters Mark G. McDonald Director of Engineering Services Chief Administrative Officer Sonia Beavers Purchasing Coordinator 209 REPORT TO COUNTY COUNCIL FROM: Clayton Watters, Director of Engineering Services Sonia Beavers, Purchasing Coordinator DATE: May 15, 2013 SUBJECT: 2013 Elgin County Motorcycle Ride for United Way INTRODUCTION: The County of Elgin United Way Special Events Committee (ECUWSEC) will be hosting the third annual charity motorcycle ride to raise money for United Way. The tour will be throughout the eastern portion of the County and will showcase many local points of interest. DISCUSSION: The ECUWSEC committee is hosting the third annual motorcycle ride to raise money for the Elgin St. Thomas United Way. The first year saw more than 15 riders tour the Ports of Elgin, the historic Sparta community and rural Elgin County at its finest. The participants were impressed with the event and liked the idea of giving back to the community through their donations while enjoying a ride throughout the County. This is the third year of raising money for the United Way through a motorcycle ride. The first year raised nearly $3,000. Last year, the event raised $1,500 despite a heavy rain that forced the event to be cancelled. This year, the committee expects to raise $5,000 and host more than 20 riders. This year’s event is scheduled for May 31, starting at Terrace Lodge in Aylmer and ending at GT's in Port Stanley. The committee welcomes motorcycle enthusiasts to participant in the ride. All are welcome to join the participants, after the event is completed at GT's, for a silent auction of fabulous gifts that were graciously donated by local businesses for this worthy cause. Staff are asking County Council to officially acknowledge this year's motorcycle ride and subsequent activities to increase the profile of the event and endorse the raising of the money for the Elgin St. Thomas United Way. CONCLUSION: The Elgin County Motorcycle Ride for United Way is building on the past success of this event and other motorcycle rides in our neighbouring counties that raise money for 210 charities. All proceeds for this event will donated to the Elgin St. Thomas United Way and ECUWSEC seeks the support of County Council for this initiative. RECOMMENDATIONS: THAT the County of Elgin endorse the 2013 Elgin County Motorcycle Ride in support of the Elgin St. Thomas United Way; and, THAT the report titled "2013 Elgin County Motorcycle Ride" dated May 15, 2013 be received and filed. All of which is Respectfully Submitted; Approved for Submission; Clayton Watters Mark G. McDonald Director of Engineering Services Chief Administrative Officer Sonia Beavers Purchasing Coordinator 211 REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh – Director of Financial Services DATE: May 16, 2013 SUBJECT: Budget Comparison – April 2013 INTRODUCTION: Attached is the budget comparison for April 2013 for the County with year-to-date (YTD) performance reducing to $151 thousand as a result of negative performance in the month . DISCUSSION: Highlights of the budget performance as shown on Attachment I are as follows: Line 3 – Social Services: $35 thousand unfavourable performance resulting from four months of billing at the City’s budgeted rate. In past year’s the actual costs have come in below the budgeted rate, therefore it is highly probable that this performance will correct itself by year-end. Line 18 – Homes for Senior Services: YTD favourable performance was reduced to $69 thousand as a result of negative performance in the April in occupancy related revenue and Program and Support expenditures . Terrace Lodge experienced several outbreaks at the beginning of the year which prohibited admissions due to isolation. With four of the five vacancies being on the secure unit, the Community Care Access Centre was slow to fill the vacancies. As a result, occupancy dropped below 97%. In 2013, staff focused on budgeting the Program and Therapy department to match LHIN funding and reduce county contributions. This was a very aggressive approach and staff will continue to work toward identifying opportunities to meet targets. With no word of additional funding for the Program and Support Envelope for 2013, staff may need to reduce scheduled staffing hours in order to meet budget. RECOMMENDATION: THAT the report titled “Budget Comparison – April 2013” dated May 16, 2013 be received and filed. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer 212 YTDCurrent Month County of Elgin Income StatementActualActual Perform.Perform. ExpensesExpenses As of April 30, 2013 RevenueNetNetRevenueNetNet TotalTotal (6,254,525) 20 (6,254,505) (20) 21,262 - 21,262 (0) 1TAXES 2INTEREST CHARGES & INCOME(17,056) 16 (17,040) 489 (3,262) - (3,262) (3,495) 3SOCIAL SERVICES - ST. THOMAS - 1,051,600 1,051,600 (34,600) - 1,051,600 1,051,600 (34,600) 4HEALTH UNIT- 312,787 312,787 78,197-78,197 - - 5GRANTS 796,915-796,915 1,000-1,000 - - 6RENTAL INCOME (62,754)-(62,754) (15,689)(0) (15,689)-(0) 7 PROPERTY ASSESSMENT 359,820-359,820 179,910-179,910 - - 8ONTARIO MUNICIPAL PARTNERSHIP FUN -(885,450) (885,450) - (442,725) - (442,725) - 9PROJECTS(11,150) 78,964 67,814 34,011-34,011 2 - - - - (0) - - - - 10 Total Corporate(7,230,935)2,600,121(4,630,814)(34,129)(440,413)1,344,718904,305(38,095) 11WARDEN AND COUNCIL 106,588-106,5885,294 25,683-25,6831,493 12ADMINISTRATIVE SERVICES(1,900)146,185144,2854,041(1,700)42,94241,2422,436 13FINANCIAL SERVICES 161,583-161,5836,583 42,073-42,073996 14HUMAN RESOURCES(100)150,742150,6421,558 39,948-39,948147 15ADMINISTRATION BUILDING(113,961)220,026106,06516,877(29,945)68,71738,7727,377 16CORPORATE SERVICES 318,248-318,2483,632 28,868-28,868(422) 17ENGINEERING SERVICES(115,072)1,377,5751,262,502(4,300)(20,863)326,583305,719(5,450) 18HOMES FOR SENIORS SERVICES(6,018,723)6,265,363246,64069,369(1,390,192)1,718,701328,510(68,480) 19 MUSEUM/ARCHIVES(23,001)141,671118,6693,405(20,681)30,98710,306417 20LIBRARY SERVICES(34,762)690,069655,3072,420(23,914)160,157136,243(102) 21INFORMATION TECHNOLOGIES(408)179,372178,96423,284 36,649(114)36,5355,422 22PROVINCIAL OFFENSES(527,991)603,20675,215(2,537)(73,413)162,18188,767 - 23COLLECTIONS - POA(97,235)83,686(13,549)(547) (8,780)-(8,780)0 24AMBULANCE & EMERGENCY SERVICES(1,905,117)2,778,902873,78528,669(452,457)696,674244,2173,379 25ECONOMIC DEVELOPMENT & TOURISM(92,080)530,049437,96927,198(30,954)78,68547,73117,551 --- - - - - - 26 Total Departmental(8,930,351)13,753,2644,822,912184,946(2,044,235)3,450,0701,405,835(35,235) 27 Total(16,161,287)16,353,385192,098150,817(2,484,648)4,794,7872,310,140(73,330) 213 J:\Common\Finance\Monthly Performance\Financial Services\Summary Report22/05/2013 4:53 PM 214 1 John Street, P.O. Box 39 Killaloe, ON K0J 2A0 Telephone: (613)757-2300 – Fax: (613)757-3634 email: info@khrtownship.ca Web Site: killaloe-hagarty-richards.ca April 17, 2013 Dave Bryans CEO, Ontario Convenience Stores Association Suite 217-466 Speers Road Oakville, On L6K 3W9 Dear Mr. Bryans Re: Proposed Motion on Contraband Tobacco In reference to the above and further to your letter, please be advised that Council for the Township of Killaloe, Hagarty and Richards passed a resolution at its Regular Meeting on April 2, 2013 to support stopping the spread of contraband tobacco. Should you have any questions, please feel free to contact our office. Yours truly Susan Sheridan, CMO Deputy CAO Clerk-Treasurer SS/dcao cc: Ontario Minister of Finance Municipalities in Ontario Encl: 215 216 217 218 219 220 221 222 223 CORRESPONDENCE – May 28, 2013 Items for Information (Consent Agenda) – (Attached) 1. Lower tier municipal authorization to sign road maintenance agreement with County of Elgin from: a) Township of Southwold b) Town of Aylmer c) Municipality of Dutton/Dunwich d) Municipality of West Elgin e) Municipality of Bayham f) Municipality of Central Elgin g) Township of Malahide 2. Brad Fishleigh, Detachment Commander, Elgin County OPP, addressing concerns regarding Highway 401 closures and Elgin County emergency detour routes. 3. M. Casavecchia, Chief Administrative Officer/Clerk, Township of Malahide, with resolution supporting initiative of Western Ontario Wardens’ Caucus Survey on Broadband needs. 4. Ontario Municipal Social Services Association Quick Connect with Ontario Budget 2013 information. rd 5. Heather Jackson, Mayor, City of St. Thomas, thanking Council for support of 3 Annual Mayor’s Charity Hockey Game. 6. Cathy Fox, Communications and Public Relations Specialist, St. Thomas Elgin General Hospital with a press release titled “Raising a Flag for Mental Health – A Project Milestone for STEGH”. 7. Ted McMeekin, Minister of Community and Social Services, responding to letter of support from the County of Elgin for the Violence Against Women, Services Elgin County’s capital building project. 8. The Mayors’ Coalition Steering Committee, with resolutions announcing: a) the Affordable, Sustainable and Accountable Policing (ASAP) Executive Committee for 2013 b) the mandate for the ASAP Executive Committee to affect positive change to the rising costs of policing 9. Kettle Creek Conservation Authority with news release titled “Local Artists Supporting the Watershed’s Living Forest”. 10. Information re: Bridges Out of Poverty Workshop to be held on June 8, 2013. 11. Theresa Levschuk, Executive Assistant to the Director, Thames Valley District School Board, with invitation to retirement celebration for Bill Tucker, Director of Education to be held on June 17, 2013. 224 12. Dan Mathieson, Mayor, City of Stratford in cooperation with the Stratford Shakespeare Festival, with invitation to Civic Night at the Festival Theatre on June 19, 2013. 13. Marilyn Robbins, Executive Office Assistant, South West Local Health Integration Network, with email titled “South West LHIN – IHSP Board Governance Discussion Questions”. 14. MaryJo Sullivan, Manager, Operations Unit, Ministry of Agriculture and Food, informing council that the Dexter Line Relocation project application for funding under the Municipal Infrastructure Investment Initiative was denied. 15. Federation of Canadian Municipalities (FCM) Communique re: Budget highlights and what happens next. 225 226 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 242 243 244 245 246 247 248 249 250 251 9Œz’z“·z“m tšÝ;©·ä L“ hÒ© /š’’Ò“z·ä Presenting BRIDGES OUT of POVERTY Workshop Strategies for communities to address the economic systems that keep individuals locked in poverty. A NEW LEVEL OF UNDERSTANDING Learn about the challenges and strengths of people living in poverty Examine the impact of poverty on families, explore the Gayle Montgomery Guest Speaker: hidden rules of economic class, and identify ways to Gayle Montgomery is the Circles® Coordinator improve relationships for the County of Lambton Social Services Division. She holds a BA from the University of Windsor You will also learn about the Getting Ahead in a Just and has been employed by the County of Lambton for 23 years. During the last 9 years, she has concentrated her efforts on the implementation of staff training and client Saturday, June 8, 2013 programming based on the philosophy of Dr. 9:30 a.m. 1:30 p.m. A Framework for Under- standing Poverty at the Pentecostal Assembly Bridges Out of Poverty. 144 Wellington St., St. Thomas ON Gayle currently co-ordinates the Circles® initiative in Lambton, delivers full day Bridges Out of Poverty sessions and travels through- R : $5.00 (Registration form attached) EGISTRATIONFEE out the Province sharing Lambton's journey Refreshments will be provided by . with other Municipalities. Recently, Gayle was designated the National (This is the first of two workshops. The next one will be a full Recruiter for the Canadian Circles ® Campaign. event, scheduled for Sept. 19, 2013. Registration will be $25, will include the workbook, refreshments, and lunch.) For more information please contact: Charlene Beatty, or Carol Watson 519-631-9800 ext 33 Email: bridges.st.thomas@gmail.com YWCA St. Thomas-Elgin 16 Mary Street West, St. Thomas ON N59 COMMITTED TO IMPROVING THE LIVES OF THE PEOPLE MOST IMPACTED BY PROMOTING A COMMUNITY WHERE EVERYONE CAN DO WELL. 252 253 254 Director of Education and Secretary Executive Superintendent Business and Human Resource Services Superintendent of Education 1979 -2013 Superintendent of Education Bill Tucker, Director of Education and Secretary 1976 -2013 1976 -2013 Mike Sereda, Executive Superintendent Scott Hughes Business and Human Resource Services Superintendent of Education 3:30 - 7:45 PM, Thames Room Thames Valley District School Board, Education Centre Social: 3:30 - 5:00 PM5:00 PM 1974 -2013 5:15 - Scott Hughes Mary Ellen Smith 5:45 - Mary Ellen Smith Superintendent of Education 6:15 - Mike Sereda Best Wishes Only! 6:45 - Bill Tucker 250255 256 257 258 Living Healthy, Independently and Safely at Home Integrated Health Service Plan 2013-2016 OUR SHARED ACTION PLAN Vision: A health system that helps people stay healthy, delivers good care to them when they are sick and will be there for their children and grandchildren. Mission: The South West LHIN is accountable for bringing people and organizations together to build a health system that balances quality, access and sustainability to achieve better health outcomes. Values:Compassion | Courage | Evidence Informed | Innovation | Integrity | Trust and Respect | Culture and Diversity 259 Living Healthy, Independently and Safely at Home Integrated Health Service Plan 2013-2016 OUR SHARED ACTION PLAN WHY is the IHSP 2013- 2016 important? The IHSP is a call-to-action for health service providersand their boards. It outlines essential collaborative initiatives among hospitals, primary care, long-term care and community services. The South West LHIN, along with HSPs, has a shared accountability to meet the challenges in our health system and the responsibility to support transformation for the benefit of those we serve. Successful implementation of the plan relies on all of us working together to make the necessary changes. WHAT is the focus? Our IHSP 2013-2016 is focused on making a difference in key areas to support people tolive healthy, independently and safely at home. It was developed after a thorough analysis of our health system, extensive engagement with health service partners and identification of gaps and improvement opportunities. HOW did we approach planning? We focused on creating tools to ensure alignment within the plan and to facilitate alignment with HSPs. ’Strategy Map’ First, we created a that aligns our mission, values and key drivers to strategic directions and objectives. ’Scorecard’ Then, we updated the LHIN aligning key measures to our IHSP objectives and desired Big Dot Outcomes as well as to provincial performance indicators. Essentially the Big Dot Outcomes support people to spend more days at home resulting from the collective, collaborative initiatives designed to reduce ER visits, hospital readmissions and ALC days and increase access to family health care. ’Logic Models’ Lastly, we developed a series ofdetailing the numerous actions and initiatives to be undertaken to achieve success within each of our four strategic directions. The Logic Models helped guide the process where the LHIN, in collaboration with HSPs, refined the initiatives into 16 Program Areas and will works towards implementation. The Logic Models and Program Areas also provide an effective tool for HSPs to utilize in aligning their strategic plans with the IHSPs strategic directions and initiatives. WHAT are the Strategic Directions and Program Areas? We have defined four strategic directions that work towards supporting people to live health, independently and safely at home. To achieve the Strategic Directions there are 16 Program Areas. Each of the Program Areas has numerous initiatives that will be developed and implemented in collaboration with health service providers over the next three years. Many of the initiatives impact more than one Strategic Direction. 260 Strategic Objectives Directions Improve Access to Family 1.Increase timely access to family health care Health Care2.Integrate family health care as the first point of contact for people living with multiple complex and chronic conditions and those at risk 3.Increase access to local and LHIN-wide interdisciplinary teams in and across health care settings 4.Facilitate access to specialized services and community-based services and supports 5.Divert avoidable ER visits to the appropriate care setting Improve Coordination and 1.Continually respond to the needs of the population of people with the greatest unmet Transitions of Care for health care needs utilizing a significant proportion of the health care resources Those Most Dependent on 2.Create a collaborative person-centered response to better support the growing population Health Servicesof people living with chronic conditions and those at risk 3.Enable people to manage their health Drive Safety Through 1.Implement coordinated prevention and management strategies to reduce safety issues Evidence-Based Practiceacross health sectors and during transitions of care for falls, wounds, adverse drug events and infections Increase the Value of our 1.Maximize capacity and efficiencies in hospitals, long-term care homes and community- Health Care System for the based services to drive improvements in quality, equitable access and wait times People We Serve2.Implement cross-sector system redesign strategies Discussion Questions 1.What key strategies within our organization are aligned with the Strategic Directions and Objectives of the IHSP? ____________________________________________________________________________________________ ____________________________________________________________________________________________ ____________________________________________________________________________________________ 2.Do we have any organizational strategies that are in contradiction to the directions outlined in the 2013- 16 IHSP? If yes, what are they and how can we work to achieve greater alignment? ____________________________________________________________________________________________ ____________________________________________________________________________________________ ____________________________________________________________________________________________ ____________________________________________________________________________________________ 3.What role will we as board governors play in ensuring alignment of our organization’s strategy and activities to the IHSP strategic directions and objectives in order to help ensure positive outcomes? ____________________________________________________________________________________________ ____________________________________________________________________________________________ ____________________________________________________________________________________________ ____________________________________________________________________________________________ 261 262 263 264 CLOSED MEETING AGENDA May 28, 2013 Staff Reports: 1) Chief Administrative Officer – Municipal Act, Section 240.2 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board –Reforestation Agreement 2) Director of Financial Services – Municipal Act, Section 240.2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board – Provincial Offences Act (POA) Property Options 265