Loading...
09 - REVISED July 23, 2013 County Council AgendaElgin . ORDERS OF THE DAY FOR TUESDAY, JULY 23, 2013 - 9:00 A.M. ORDER 1st Meeting Called to Order 2nd Adoption of Minutes — June 25, 2013 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations DELEGATION: 9:00 a.m. Elgin County Crier, Dave Phillips, 2013 World Invitational Town Crier Competition 9:10 a.m. Retirement Recognition: Claire Labonte 9:20 a.m. Elizabeth Sebestyen, Housing Services Administrator, St. Thomas - Elgin Ontario Works and Tim Welch of Tim Welch Consulting Inc. to present. Presentation includes: Report from Housing Services Administrator; Housing and Homelessness Needs Assessment for St. Thomas and Elgin County (available in hard copy); and report titled "Taking Stock, Working Together ". 11:30 a.m. International Plowing Match Legacy Agricultural Scholarship recipients. 5th Motion to Move Into "Committee Of The Whole Council" 6th Reports of Council, Outside Boards and Staff 7th Council Correspondence 1) Items for Consideration 2) Items for Information (Consent Agenda) 8th OTHER BUSINESS 1) Statements /Inquiries by Members 2) Notice of Motion 3) Matters of Urgency 9th Closed Meeting Items 10th Recess 11th Motion to Rise and Report 12th Motion to Adopt Recommendations from the Committee Of The Whole 13th Consideration of By -Laws 14th ADJOURNMENT LUNCH WILL BE PROVIDED NOTICE: Deputy Warden for July - Councillor Marr Deputy Warden for August - Councillor Wiehle August 18 -21, 2013 September 10, 2013 September 24, 2013 November 15, 2013 AMO Annual Conference - Ottawa, ON County Council Meeting County Council Meeting 2013 Warden's Banquet - Dutton - Dunwich Community Centre 1 Draft COUNTY COUNCIL MINUTES Tuesday, June 25, 2013 The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present. Warden McWilliam in the Chair. ADOPTION OF MINUTES Moved by Councillor Mennill Seconded by Councillor Couckuyt THAT the minutes of the meeting held May 28, 2013 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — Councillor McIntyre declared, at the appropriate time, a conflict of interest with regard to the report by the Chief Administrative Officer on the request by the Township of Southwold for a designated alternate to serve on Elgin County Council. At the appropriate time, he vacated the Council Chambers and refrained from discussing and voting on the item. PRESENTATION Retirement Recognition: Sonia Beavers Sonia Beavers, the county's Purchasing Coordinator, was thanked by the Warden for her commitment in working for the County for over 30 years. He presented her with a retirement certificate. DELEGATIONS Kim Verkuil, Supervisor, Ontario Works & Social Housing, presented a report titled "Ontario Works — Proposed Provincial Budget 2013 Potential Implications ". Moved by Councillor Marr Seconded by Councillor Jenkins THAT the report titled "Ontario Works — Proposed Provincial Budget 2013 Potential Implications" dated May 21, 2013 be received and filed. - Carried. Sandy Whittall, Vice - President, Mental Health Services and Janice Vandevooren, Director, Forensic Psychiatry presented a PowerPoint report titled "Because The Future of Mental Health Care Is Here... We're Raising Awareness ". Moved by Councillor Wiehle Seconded by Councillor Ens THAT the presentation titled "Because The Future of Mental Health Care Is Here... We're Raising Awareness" dated June 25, 2013 be received and filed. - Carried. Moved by Councillor McIntyre Seconded by Councillor Mennill THAT we do now move into Committee Of The Whole Council. - Carried. 2 REPORTS Terrace Lodge Video Project — Manager of Programs and Therapy Services The manager presented the video featuring residents of Terrace Lodge. Moved by Councillor Jenkins Seconded by Councillor Walters THAT County Council approve the launch of the Terrace Lodge video on the County of Elgin Homes and Seniors Services website (www.elginhomes.ca) via the media sharing network YouTube; and, THAT the report titled "Terrace Lodge Video Project" dated June 10, 2013 be received and filed. - Carried. Telephones and /or Electronic Devices: Staff Use — Director of Homes and Seniors Services The director presented the report outlining staff use of personal communication devices. Moved by Councillor Marr Seconded by Councillor Couckuyt THAT the report titled "Telephones and /or Electronic Devices: Staff Use" dated June 10, 2013 be approved for implementation. - Carried. Ministry of Health and Long -Term Care: Physiotherapy Funding Changes — Director of Homes and Seniors Services The director presented the report regarding changes by the Ontario government to physiotherapy funding in the Homes. Moved by Councillor Ens Seconded by Councillor Walters THAT Council direct staff to sign a one -year agreement with the current physiotherapy provider PT Health; and, THAT Council direct staff to tender physiotherapy services in January 2014; and, THAT the report titled "Ministry of Health and Long -Term Care: Physiotherapy Funding Changes" dated June 13, 2013 be received and filed. - Carried. Approval of Location and Conceptual Design for New Aylmer Library — Director of Community and Cultural Services The director presented the report on the location and concepts for a new library facility in Aylmer. Moved by Councillor Couckuyt Seconded by Councillor McIntyre THAT the Warden, on behalf of County Council, acknowledge Aylmer Town Council's approval of a location and conceptual framework for a new facility for the Aylmer Library, indicating Council's strong support for this project; and, THAT the report titled "Approval of Location and Conceptual Design for New Aylmer Library" dated June 18, 2013 be received and filed. - Carried. 3 2013 Proposed Budget: Revised Rates — Director of Financial Services The director presented the report on the revised rates for the 2013 budget. He noted that this matter has been discussed and approved by the local treasurers. Moved by Councillor Walters Seconded by Councillor Mennill THAT the 2013 revised rates, updated to reflect the return roll, be approved; and, THAT Schedule 'C' of By -law 13 -04 be amended to reflect the revised tax rates; and, THAT the report titled "2013 Proposed Budget: Revised Rates" dated June 10, 2013 be received and filed. - Carried. Budget Comparison: May 2013 — Director of Financial Services The director presented the report, noting highlights of the budget performance for May. Moved by Councillor Marr Seconded by Councillor Jenkins THAT the report titled "Budget Comparison: May 2013" dated June 17, 2013 be received and filed. - Carried. Council recessed at 9:50 a.m. for 15 minutes to allow council to see the new branded library van. Award of Tender: Miscellaneous Bridge and Culvert Repairs — Director of Engineering Services The director presented the report outlining the awarding of tenders for various projects. Moved by Councillor Wiehle Seconded by Councillor Couckuyt THAT Gary D. Robinson Contracting Limited be selected for the Miscellaneous Bridge and Culvert Repair Tender, Contract No. 6290 -13 -03 at a total price of $158,400.00, exclusive of a contingency allowance and exclusive of HST; and, THAT if the cost increases above the tender amount approved by Council by more than 10 percent, the Director will prepare a further report to Council outlining the expenditures; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contracts. - Carried. EMS Dutton Base: Site Plan Control Agreement — Director of Engineering Services The director presented the report regarding the agreement between the County and the Municipality of Dutton /Dunwich for the new Emergency Medical Services base. Moved by Councillor McIntyre Seconded by Councillor Ens THAT the report titled "EMS Dutton Base: Site Plan Control Agreement" dated June 2, 2013 be received and filed; and, THAT the Warden and Chief Administrative Services Officer be directed and authorized to sign the Site Plan Agreement. - Carried. 4 Dexter Line: Minor Road Re- Alignment — Director of Engineering Services The director presented the report on the minor road re- alignment required on Dexter Line due to erosion. Moved by Councillor Walters Seconded by Councillor Mennill THAT the report titled "Dexter Line: Minor Road Re- Alignment" dated June 18, 2013 be received and filed. - Carried. Dexter Line: Go Forward — Director of Enqineerinq Services The director presented the report, laying out future options for consideration for Dexter Line preservation. Moved by Councillor Jenkins Seconded by Councillor Marr THAT the report titled "Dexter Line: Go Forward" dated June 17, 2013 be received and filed. - Carried. Councillor McIntyre vacated the Council Chambers at 10:25 a.m. Request for Alternate Appointment on County Council — Chief Administrative Officer The Chief Administrative Officer presented the report on a request by the Township of Southwold for an alternate appointment. Moved by Councillor Marr Seconded by Councillor Mennill THAT the request by the Council of the Township of Southwold to appoint an alternate on County Council be deferred until more definite timelines supporting the need for the alternate appointment are available. - Carried. Councillor McIntyre returned to Council Chambers at 10:27 a.m. and took his seat. CORRESPONDENCE Items for Information (Consent Agenda) 1. Cynthia St. John, Executive Director, Elgin St. Thomas Public Health with a copy of the 2012 Financial Year — Public Health statement. 2. Diane Wilson, Deputy Clerk, Municipality of Central Elgin, Notice of proposed by -law to close and sell part of'Springwater Road'. Meeting to be held July 5, 2013 at 1:00 p.m. in Council Chambers, 450 Sunset Drive. 3. Glen Murray, Minister, Ministry of Infrastructure responding to correspondence regarding the Town of Tillsonburg resolution regarding Highway 3 and Vienna Road. 4. Marlaine Koehler, Executive Director, Waterfront Regeneration Trust inviting County Council to join the 2013 Great Waterfront Trail Adventure for breakfast on August 15, 2013 from 6:30 a.m. - 9:00 a.m., at the Wharf restaurant, Port Stanley. 5. Cathy Fox, Communications and Public Relations Specialist, St. Thomas Elgin General Hospital with a media release titled "STEGH Board of Governors Holds Annual General Meeting ". 5 Moved by Councillor Wiehle Seconded by Councillor Jenkins THAT Correspondence Items #1 — 5 be received and filed. - Carried. DELEGATION Tom Marks, the county's civic representative on the St. Thomas Elgin General Hospital Board of Governors, presented an update to council. Moved by Councillor McIntyre Seconded by Councillor Marr THAT the updated report on the St. Thomas Elgin General Hospital dated June 17, 2013 be received and filed. - Carried. OTHER BUSINESS Statements /Inquiries by Members The Warden reported that the Western Wardens' Caucus was compiling data for its broad band needs study. He stressed it was important to keep MPs and MPPs in the loop as the need for this service was great. The Chief Administrative Officer reported that an update will likely be coming forward to the municipalities on this initiative in the fall. Councillor McIntyre noted the one millionth tree in the watershed was planted by the Kettle Creek Conservation Authority on June 22, 2013. He thanked the county's economic development and tourism staff for their assistance with this special event. Notice of Motion — None Matters of Urgency — None Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Walters Seconded by Councillor Jenkins THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. The meeting recessed from 10:40 a.m. to 11:40 a.m. PRESENTATION Recognition of County of Elgin Economic Development and Tourism Advisory Committee (CEEDTAC) and sub - committee members was made by the Warden who thanked the CEEDTAC members for their contribution and presented them with gifts. In attendance were CEEDTAC members Grace McGartland, Deb Mountenay and Donna Lunn. BY -LAWS Moved by Councillor Marr Seconded by Councillor Jenkins THAT By -Law No. 13 -13 "Being a By -Law to Amend By -Law 13 -04 Being a By -Law to Provide for the Adoption of the 2013 Budget of the Corporation of the County of Elgin and to Establish the 2013 Tax Ratios, and to Establish the 2013 Tax Rates for the County Constituent Municipalities" be read a first, second and third time and finally passed. - Carried. 6 County Council Moved by Councillor McIntyre Seconded by Councillor Ens 6 June 25, 2013 THAT By -Law No. 13 -14 "Being a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the June 25, 2013 Meeting" be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor McIntyre Seconded by Councillor Marr THAT we do now adjourn at 11:50 a.m. and meet again on July 23, 2013 at the County Administration Building Council Chambers at 9:00 a.m. - Carried. PRESENTATION Retirement Recognition: Following the council meeting, at the luncheon, Bill Tucker, retiring Director of Education, Thames Valley District School Board, was thanked by the Warden for his contribution. The Warden presented him and his wife Mary Ann with gifts. Mark McDonald, Cameron McWilliam, Chief Administrative Officer. Warden. 7 OYEZ! OYEZ! OYEZ! Milords! Wadies! Warden McWilliam, Councillors, Elgin County Administrators and Staff ... . For several weeks I have traversed the cities, towns and hamlets of our great and diverse county . . Travelling o'er hill and dale . . From port to port .. . From attraction to attraction .. . Conversing with the public and crying forth this message August 1, 50 Town Criers from around the world . . .will assemble in the historic city of Kingston . . . . for the 2013 World Invitational Town Crier Competition. Come see historic buildings, the old Martello towers . . visit Old Fort Henry . . . Stroll Market Square . • . . Take a 1,000 Island River Boat Cruise with the Town Criers and their escorts . . . Hear the best criers in the world compete for the coveted title . . Be a part of this historic one of a kind event So put this date on your Blackberrys or calendars . . 2013 WORLD INVITATIONAL TOWN CRIER COMPETITION AUGUST 1 -5, KINGSTON, ONTARIO I am empowered by the good wishes and support of Elgin and her citizens .. . No matter the end results of this world crier competition .. . I have concluded that we, as a county .. and personally, .. have been enriched by this whole experience ... . Thank you for the opportunity to represent my County of Elgin .. . Thank you for your support .. . Please come and cheer me on! .. . God Bless all the citizens of Elgin .. . 8 God Bless Elgin County Council God Save Queen Elizabeth II — Long May She Reign! ST. THOMAS - ELGIN ONTARIO WORKS 423 Talbot Street St. Thomas, Ontario N5P 1C1 Report No. OW -03 -13 COUNTY REPORT TO ELGIN COUNTY COUNCIL FROM: Elizabeth Sebestyen, Housing Services Administrator St. Thomas -Elgin Ontario Works MEETING DATE: July 23, 2013 SUBJECT: Draft 10 -year Housing and Homelessness Plan Recommendation: THAT: Report OW -03 -13 COUNTY of the Housing Services Administrator of St. Thomas - Elgin Ontario Works be received for information. Background: The Housing Services Act 2011 requires each Service Manager to prepare a 10 -year Housing and Homelessness Plan by January 1, 2014. Plans must articulate the community's long -term vision for the provision of housing and homelessness services over the next ten years, including a system for review and amendments every five years. Plans must address matters of provincial interest and must be consistent with the Ontario Housing Policy Statement. Plans must include • an assessment of current and future housing needs within the Service Manager Area • objectives and targets relating to housing needs • a description of measures proposed to meet the objectives and targets • a description of how progress will be measured. In accordance with requirements in the Housing Services Act (HSA), the 10 -year Plan must be submitted to the Minister of Municipal Affairs and Housing for review and comments. The HSA provides 90 days for the Province to review and comment on local plans before being approved by the Service Manager prior to January 1, 2014. Before approving the Plan, the Service Manager must consider any comments from the Minister. City of St. Thomas Council, as the Service Manager responsible for delivering social services in 10 St. Thomas and Elgin County, adopted the attached draft 10 -year Housing and Homelessness Plan on June 10, 2013. The Plan was forwarded to the Province for review and comments on June 12, 2013. Once the Minister's comments are received, City staff will amend the Plan as necessary, after which the revised Plan will be submitted to City Council for final approval in November or December 2013 in preparation for implementation by the January 1, 2014 deadline. Development of a local 10 -year Plan Tim Welch Consulting Inc. was awarded the contract to facilitate and coordinate the development of a 10 -year Housing and Homelessness Plan for St. Thomas and Elgin County. Mr. Welch and his team were guided by a Steering Committee which met four times over the course of the project. As well, Committee members reviewed draft reports and provided individual input and comments as the Plan was being developed. The support of the Steering Committee was invaluable and their contributions to this special project are appreciated. Along with the Housing Services Administrator as the City staff lead, members of the Steering Committee included: • Jim McCoomb, Planner, and Pat Keenan, Director of Planning (representing the City Planning Department); • Rhonda Duffy, Director of Senior Services (representing Elgin County); • Susan McCormick, Manager /CEO of Elgin and St. Thomas Housing Corporation (representing social housing providers); • Marla Champion, Executive Director of YWCA St. Thomas (representing service agencies); • Erica Arnett, Health Promoter, Elgin St. Thomas Public Health (representing the health sector); The following methodology was used to complete the project: Phase 1 - Start -up and Environmental Scan Phase 2 - Identification of issues and priorities Phase 3 — Identification of a range of possible solutions Phase 4 — Final report Since launching the project in October 2012, the consultants have conducted numerous interviews with key stakeholders and consulted with various community groups such as people with lived experience, private sector homebuilders, social housing providers, and agencies which provide services to high -risk populations. In addition, the analysis from the existing 2004 St. Thomas /Elgin Housing Demand and Supply Analysis was updated to incorporate full 2006 census data and limited available 2011 census data plus current housing market data in order to identify trends for future housing needs. The draft final report is presented in two parts: 1. A 25 -page executive summary of the 10 -year Housing and Homelessness Plan entitled "Taking Stock/ Working Together ". This document highlights the significant research 11 2 findings which resulted in the development of four strategic directions and associated recommended actions. 2. The 134-page Needs Assessment document provides full background data for the development of the Plan. The Needs Assessment is a companion document to "Taking Stock/ Working Together" and is an integral part of the 10'year Plan. Beginning on Page 4 of the Needs Assessment, the strategic directions and actions summarized in "Taking Stock/ Working Together" are provided in full detail including targets, measures, timeframes, responsible parties, and relation to other plans. Both parts of the Plan are attached to this report. The Housing and Homelessness Plan links directly into and builds on existing reports such as the Official Plan of the County of Elgin of July 2012, specifically to section C1.3 Housing Policies. Consultant Tim Welch is in attendance to provide a PowerPoint overview of the 10'vear Plan and key findings. Respectfully submitted, Housing ministrator St. T` ornas-Elgin Ontario Works 12 3 13 4m 4 4 IdA 7 icu ACKNOWLEDGEMENTS: Th a r-ik-yoki tO City staff from Planning and Social Services,. as well as everyone IA° participated in the key '-iformant interviews and focus group consultations including; Adductuon Servuces of Thames Vaney (ASH), Linda SubDey Canaduan Mental Health Assocuatuon, Heather Debruyn Carung Cupboard Food Bank, Bruan Burley Central Community Health Centre, Juduth Wiley Doug Tarry Homes, NucoDe Ooms Hgun Assocuation for Communuty Luvung, Tom McCanum Hgun County Health Unit, Courtney-Brook Laurie, Jessica Austin, lackue Harrus, Brittany SteckDer, Jessica Hddy Karen Palmer (cutuzen) OgUn and St Thomas Housing Corporation, Board members and staff Hgun Hder Abuse Resource Committee, Bonnie Rowe Hgun-Oxford Legal Services, Ken Brooks, Todd Gookl IdgUn Manor, Rhonda Duffy Family and Children Services of St, Thomas and Elgin County, Rod Potgieter Focus Fairview, Susan McCormick Fresh Start Maternity Supports, Lori Wall Hayhoe Homes, Will Hayhoe Special thanks to the Steering Committee; Elgin and St. Thomas Housing Corporation, Susan McCormick St. Thomas Planning Department, Jim McCbomb St. Thomas -Elgin Ontario Works, Elizabeth Sebestyen YWCA St, Thomas, Marla Champion Elgin St. Thomas Public Health, Erica Arnett Elgin County-, Rhonda Ditily -4,444‘4 4 faking Stock Working Together ;„*ssOa‘N Oro n Out of the Coid, staff and residents Jason McComb (c.itizen Mennonite CeraVaO COMM fttee„ Abe HaMIS Novi Construction, Nick Ostojuc Oneida Nation of the Thames, Laura Philips, Diana Doxtator RothoDme Women and Family Shelter, Mission Services of London, Gordon Russell Salvatuon Army, Heather Beacom St. Thomas Elgin Horne Builders Association, John Gundry St. Thomas Poke, Jason Geddes St. Thomas-Eigun General Hosputal Lusa Martens St. Thomas-Eigun Second Stage Hosing, Ruth Hyatt St. Thomas and Elgin Social Hosing Providers Thames Valley SchooD District Board, Candace Parrack Thumbs Up Accessibility Advisory Commutte, Cathy Toppung United Way Elgin-St, Thomas, Pad Shaffer Violence Agaunst VVomen Services Elgin, Luz Brown VVaiDus Residential Homes, Bonnie O'Brien Produced 1:DyTim Welch Cbnsulting Inc. (Tim Welch, Paul Gregory and Joshua Warkentin) with Lapointe Cbnsulting and Deb Ballak 14 Houysuuny and Hoiu�l stir s l V_..0 15 N N47'7 A���� The City of St. Thomas in its role as the Service Manager for St. Thomas and Elgin County is responsible for delivering social and community services throughout the City and the County. As part of its mandate, the St. Thomas/Elgin County Service Manager administers and delivers a range of housing and homelessness programs including existing social housing, new affordable housing, rent supplements, housing allowances, funding for emergency shelters and transitional housing, and other homelessness prevention programs including the new Housing Links for People (HeLP) program. The City, in its role as Service Manager has worked in collaboration with the County of Elgin and area municipalities, with existing private sector and not for profit housing providers, with suppor t ser vices agencies and with many individuals and organizations in the community to help meet the housing needs and homelessness prevention neeu`anumppw,t`vr/t`e`ment`. St. Thomas has provided Ieadership in undertaking, often in collaboration with community partners, reportsand studies about community housing and homeless needsand has worked with organizations to implement many of the key initiatives from those studies, The mye ,HvosinsanmHvmelennennanoxs./»vma`anuplgmcvonty is based on the Needs Assessment prepared as a foundation for and companion to this Plan. The Needs Assessment provides the background including up-to-date statistical analysis as well as information gathered through key informant community organization interviews as well as people with lived experience. The PIan builds upon and complements recent documents such as the 201/ Community Strategic Plan for the City of St. Thomas, the ma Homelessness Youth Study, the 2009 St. Thomas and E)gin Stvdy on Homelessness and the 2004 St. Thomas and Elgin County Housing Strategy: Final Report. aking Stock Working Together 16 Po 7 tti 4,17 Nki N. ihninktiZ �� �� AZ u� *tix 4 4 44 4444 44,44 St. lkhornas and Elgi Cotirft),1 recognize the importance of having affordable,. adequate and appropriate hotising for its residerfts„ In co-operation with its not for profit and private sector partners in the corninimit)„,„ and with sikpport from 1"4411141E111401 and Provincial 441114144111151 904/E10114111411414154 St Thornas and Elgin County will yktork towards meeting the housing and 4).4)011 ileediS 014 Vie community: witn 4144441 elimination of long term 41011444411E4SSileSS as a key goal, STRATEGIC STRATEGIC STRATEGIC STRATEGIC DIRECTION 1 DIRECTION 2 DI. REC, I 10 N 3 DRECTION 4 Oncrease housOng ProvOde supports Enhance the current Pursue community suppOy optOons to to keep peop0e. On servOce system to partnerships and meet projected the sustaOnabOe prevent homeOessness, broaden community need. housOng they and when homeOess awareness while currentOy have, "rapOdOy" advocating to senior move peop0e. Onto levels of government to stabOe housOng ensure stable housing and poverty reduction for all residents. 17 „‘k Housing and Homeiessness Pian r4"4)41,4, There are 32 Irecormile.nded act oas to be uuade.rtakea un the urnpDerev tatuouti of the 10 -year PDaoti teased on the assessrne.nt of cuulrre.nt and future. houusur g needs as weDO as horne.0essutiess preveutitvon and support utieeds, WhuDe uaDO orthese actuootis are urportav t uuti order to echueve the vVSVov , there are priority actions whGch appear to have very significant COMaluun ty support: Taking Stock Working Ton Encourage mu nUcupaDut:Ues to work with private and non-profit buaoDders, /deveDopers to ensure the construction of a mUx of new hou!sUnq and /or cousversuous of exustuusq Vbu fiduusgs with a focus on new a nuts uus the areas of hughe ^st: demand and for the types of housing U n areas of hUghest demand, Thus shouaDkd Unchade a portion of ow nershup houasUnq prUced below affffordaboDoty Deve.Ds and a specific focus our buaUVdUung one bedroom reuataD uauaUts Uua St, Thomas, UuachadUung accessUbDe reuataD uauaUts, Encourage duty and Dower -tier ru!uaucupaDutue ^s to estaVbiush ru!uaucUpaD uuaceuatuvve ^s that promote the devveioprenat: gaff uxuxed dewsut:y uaeUghVbouJrhoods. .A.Ctian 113 Estabhsh a Commu nutty Worker position to be shared betwee.vu the pabioc houasUng corporation, non-profit and co -op housing provUde rs to provUde resUde ^oats with connec:tuons and acccess to corru!nut:y support <agencUe ^s with the objective of preventing evictions and promoting su!ccessffu!D teun auncUes. .A.Ctian 11:2 EvaDuate how atteiLance at the Dm Evakiate how attendance at the Dnn Out of the CoDd, paFtocuDadyfo peopije equDaDy staynq at the Dm Out of the Coki, particuDauly for peopDe reguDarly stayUng at the Dnn Out of the CoDd, s affected by the opening of the Second Story tr<ansutijon<ai heu! sung, and ex<anune the need for unc:rease d services for the popuD atUon served, UncDudiVn g an examination of daytime programming, exteVndUng the season and the need for addUtioVnai traunsitUounai or supportive housing. Expand c habo at:Ove procroty-setting through the HouYsUnq and Homeless Action Group (HHAG). Effective pDartirtiUn of homeless-. reD<at:ed mental health and addiction services, and housing supports, wUDD require enhanced coiiaPborataon between the Local Health lntegr<ataon Network (_HUM }, the city and other community support orq<anUz<ataons, incDuding the APborlginal community, Vioienc:e AgaUnst UWomen AgencUes and Acc:essUbiilt:ycommUttees. 18 Th s Houusng Qand IH m6essness ks Qat the fuel C ntHiuuum of hore essness Qand houllusnq needs fro emergency sheer through rent- Qand hQ me wnersh p. 881,1111111 F1ouisuung and HomeDessness POan 19 ~ Projections show continuing growth of 360 to 595 househdNs psyea,in5tiThoma and Elgin County over the next twenty years and n portion of these unts wDD need to be affoodahDe to Dow and midd|e income residents and accessible »n the aging popu|ahoni ~ Wilde home ownership prices and rents inSti Thomas are Dower than many of the uban aeas of the povonc there remain over <nnnhoosehoWs with housing nM*WnhOityissues those househo|ds paying sO%o, more of their gross month|/income on housing expendituesi ~ The proportion ofhoosehoWs experiencing nM*WnhOity chaijijenqes s hqhe n St. Thomas than EDqn County (243% vs, 204%)i ~ Over time, one of the most st6knq chanqes that wiU occur in Sti Thomas/Elgin County is the growing share of the population who ae 65 yeas and oDde. For examp|e,b/2021 the popu|ahon who are o5 years and o|de,wiU increase »n18J% and b/ZOZo»n19a% up from 14D5%inZO11i • Homeowners genemUy have n Dower incidence ofnM*WnhOity problems than en»e,si ~ Seniors with basic pensions, persons earning minimum wage and socin| assistance recipients cannot afford the average rents and owneshp pc n St. Thomas/EDqn County. aking Stock Working -Together 20 it it HKAU:EHN:UJE,VVII H �) AFH2KOA8|LRYPRO8L8N� NJ N LIM BE R OF RESIDENTS OVER THE AGE OF 65 �= "~ INCREASE SIGNIFICANTLY mm ~~~~• NBA DRE E�� DijAPXCARAWIM eN PROJECTED GROWTH OF H0UHEHOUJS PER YEAKOVER THE NEXT 20 YEARS ▪ There are dozens of peopDe actuuaDDy horeDess uuti St, Thomas and EDguoti County and many t roes that number are precarvouusDy housed wuth the poteutituaD to become horn e0ess, ▪ The Youth Hore0essotiess Report (January 2013) esturates that there are between 100 and 300 youth who are home0ess at a some, with a sugn fican>t portion of these youth staying wuth fiends For the short term, ▪ There us a strong network of outreach, supports and programs, but there us a need for confirmed co- orduonatuon and exp0orung for efficiencies 0'n the provusuon of servuces, ▪ Servuce and support gaps exust for persons wuth undiagnosed renta0 heath ussuyues, persons wuth add ctuootis and hore0ess youth 0n need of bas0c00resk000s and supports, 21 Housing and HoumeDessuness PVaun 0. The houuusuotig stock us pr rar Dy suotigDP detached dweDUuotigs wftiuch are owned - the back of varvatuoa On houuusuag buuO0t On the past 20 year has resuuO ted un gaps un affordabDe and accessubDe ren>taD houusung. 0. On St, Thomas, approxvrnateDy 43,3% of renter houusehoOds had an a fordabvDuity probDem compared to nearVy a thud (32,3%) of aDD renter houuusehoOds On EDguoti County, 0. The exus>tuotig 1,300 socuaD houuusuotig homes On St, Thomas and E0guoti County are a very O'notportant bong term asset un meet ng the affordabDe houusuong needs of the cOollolluuuvrnty, 0. St, Thomas has been suuuccessfuuuD On accessOng FederaD- ProvuoticuaD funds to create 155 uunu>ts of new affordabDe houusung. The need for more affordabDe houusuong, especuaDDy one bedroom apartments, rema ns great. ▪ OveraDD, one bedroom apartments have the ftiughe t demand On the area wu>th 45,6% of socuaD houuusOng wa t Uus>t appUucav is appDyunag for ,these uuuotiu>ts On 2012, 0. The vacancy rates rernaOn Dow On the market revti>taD and oiunurnaD new revti>taD suuuppDy us being bat, Taking Stock Working Tocnr:V� 22 Houuusuotig stock Doti the CDty and County prDrarDy cootisusts of sDutig'De detached dweDUDotig's wh ch are owned, Wh De thDs shows the rajorDty of IresDdeutits are suuccesslffuuDDy housed, the back of varDatDooti on houuusuotig buuuDDt Doti the pat 20 year has resuuDted un gaps un affordabDe and accessubDe ownershup hOuuusuv 9, ▪ There are a h gher number of homeowners wDthl affordabDODty probDers Doti EDgDoti County than Doti St. Thomas (2,515 or 18,0% of houuusehoDds vs, 1,550 or 15,0 %), ▪ Wh De owotiershDp prDces and rents Doti St. Thomas are Dower than many of the urban area of the provuotice, there rernaDoti over 7,000 houusehoDds wDthl houusung affordabufu>ty ussuues. ▪ SenDors wDth basuc peotisDootis, persons earnDotig rnDnDrnuuurn wage and soda° assustance recDpDen>ts cannot afford the average rents and owotiershDp pruces Doti St, Thornas/EDgDoti County, 23 Housing and HoumeDessness POan ▪ New suupppDy of both puuurpose buuuDt revtitaD and affordabDe home ownershup opt ons are uunUkey wOthouut buuuDder /deveDope.r uutice.ntOvPS, ▪ There are greater numbers of peopDP wuth uuuv d agr osed revtitaD heaDth and adductuootis ussuyues, and there k a trend toward these peopDP being younger, • ErpDoyreat de tab000zat oa was cited as a pdurary cauuuse On the uacrease On reataD heaDth and adductuoa ussu es, When a person's Pcoaorvc vaDuue u5 taken away ut Dead to Voss of hope, other ussuuues are corpouuotidpd, and these are aka often reMected un the heaDth l of other IffamO0y members, • Concern about psych atrOc supports rovuotiq out of the corruuunuty, cDosuotig hods and the perceptuooti that peopDP wuDV be Deft wuthouuut the supports they need, trautisportaty )uti (to London) H often a harlruer, • Former pat eats of the RPg'uov aD Mev taD HPaDth Centre. On St, Thomas put down roots On thus area to be cdose to supports and treatment, Taking Stock Working Tocnr:V� 24 Hugher percentage. (than Ov taruo) of teenaged pregnancies and unwed mothers, and their associated needs for supports and affordabDe houusung. Duticrea e On the number of home.0e.ss youth and a perceptvon that they are pre ev tuv g at a younger age, and wuth more corpDPx prohDevii . More On stances of maDP sexuulaD abuuuse have be.e.n seen, Through the ext hou.useh�.ti subsu uric d ouusunq AO0owance Program Q Veast 28 uuuk ue re( vvunq rent suupports wNeu waiting for o t o CoD puogfau u v a sst n c orodatiooti a a uupp its t u scvu ahVushed t assust the onost vuuVnerahVP wuth urd stahVP housing, six uuo pa u ,' .rnsutuoo�a �c�usu us ttu assust On kung t 6 °eua stabuiuty to men con uu�a Pow cuchouusing. Thou Of ▪ The Program fr o through >financua' home owners, utu0, 4 t:0 fun ' t°us 4 - to ill prove the ii\Aro tau�csr to patio e s u�tu ufl using project in St, he streets and out as -EVgun Home Repauu ndutuons of houuusehoVds cuencuks for Vow- uncome ▪ The YWCA is actuveVy puuuusuuuund 1uuundungii uesudents wuth basOc0OfeskO0Os as weVO as to agencies and houuusung in the corruuunuty, ci4keu to heVp exustung aviq'ate support servve ▪ On 2010 a 3 bed transitVonaV uesudence was opened 25 young omen, Housing and HoumeDessuness PVaun • St, Thomas Onta Program (u sr u an nut • The Baud; He s Nth thr sus the ,u c uanq division introduced a permanent IffuuuVV time Housing p n tug dPVuver housing support programs in Out u 6 Poverty G u 6 y received a 3-year T Dugs partnersuuups to Puy; on achieving o uca pp, initiated by th Grant that United Way and Puuuhk s matching doVVars s of poverty with and reguuuVatory a fuu ad r ass kool urg 'uu sy�. The Housfu nd H& service pu c 6u ➢cxrys ua the 2009 -fauna annuauuy, and continua assn A u r ouuup, a busied c suf kuu o o umuuunity pu a ev1tcu sLv 1 'o my y .ndatuons from dy uu as q up review, a 2009 recommendations o uu�o'u scu° pu`u greys, • 211 Community information and EDguoti County - a provuotic by teVephootie or on- Vuotie, fyss s.inuw avau@ p8a bus a °u vuc d rafp sf ants of St, Thomas service accessulbua • A family has been seVected for St. Thomas' fo t H�a .0 at home which wHV be buuuuVt We tVake Drive in 2013, Habitat for Humanity Oxford MuddVe ex EVgun (H /OME) was established in 2012, Habitat builds sumpVe, decent, affordabVe homes for Vow- income ifamiiies, Taking Stock Working Tocnr:V� 26 1 „ h .hh h hh a 4.1 On 2012 there was an average of 291 househoOds on the waiting fist for subskfized housing n the St. Thomas Service Manager Area. -111-s was the II-fighest yearOy average n the 2002 — 2012 year study penod. s Famlly and Chlldrenis Services has reported seeIng a 1 increase in the number of famiies served by I heir agency since 2008 s The Caring Cupboard Food Bank in St. Thomas indicated a 9% increase in de Niar mand from ch 2010 to Marc h i2o s Viollence Against VVomen, Services 8)1Igin County hums 70 fam illell annually. The TransiIionall Housing 11" rogram provides suppoi i r o women and I heir chlldren in the community to hellp I hem mainIain I heir housing and stay safe. s Candian Mental Heakh Association (CMHA) receives approximatdy M100 cans per month, and reports that of these cans331are from peolple with issues regarding sheker or permanen t h ou g. 27 HOUSinq and HomeDessness PDa Nat% iii Enco ) work with private and tic lop 1 the structi lew housing and /or conversion of existin sings with a toc' Jn new .Ls it 'F' .st demand and for the types of krlusing ... is of highest der -id. This uld f ownership housing priced belo' Ffordak veIs and a specif ,� specif ,")cus on building o bedroom rental units in St. Thomas, including ;sible rental units. 1.1.2 Encourage City and lower -tier municivalities to estaL " unicival incentives that promote the del, pmeni density neighbc MEASURES • Number of new 1- bedroom apartments created • Number of new accessible apartments created • Number of new affordable condo apartments, townhouses and single family homes created * The companion Needs Assessment document contains full details of the recommendations including Strategic Directions, Actions, Targets, Measures, Time Frames, Responsible Party, and Relation to Other Plans. ny SV.cck 4vor[ 28 2.1.3 EstabDush a Cornrnuurnuty Worker posut on to be shared between the puubk housing corporation„ non - profits and co -op houusung providers to provide reskients with connections and access to cornrnuurnuty support agencies, with the objecihve of prevernt ng evucihorns and prom of ng suuccessfuuD tenancies. MEASURES Compare the number of evictions, late rent, N4's prior to program intervention Number of interventions by worker with current tenants & actions taken to maintain housing Number of evictions averted due to intervention 29 Housing and Houmeiessuness POan 3.1.2 EvaDuuate how attendance at Orman Out of the CoDd, part cuuDarDy for peopDe reguuDarVy stayuung at the Dnn Out of the CoDd, k affected by the optimumg of the Second Story tvansu onaD housing and examnurme the need for ncreased servuces for the popuuDatuorn served, urncDuuud ng an ev&uuat on of dayt ne prograrnrning, externdurng the season and the need for adc flornaD trarnsutuornaD or suupporflve housing. MEASURES Quantitative /qualitative evaluation - occupancy Ability to assess mental health and other issues and capacity to assist Review where people transition to, need for supports to obtain and maintain housing, etc. Taking Stock Working Tocnr:V� 30 4.1.2 Expand coDVaboratuve pIruo ty -sett g through the Houusung and HorneDess Action Group (HHAG), E fect ve pDannuung of horneDess-reDated rmentaD heaDth and addict on services„ and houusung supports, wHD Ire uufte enhanced coDVaborat on between the LHVVN, the duty and other commmmuurnuty support orgarnuzat ons, urncDuud ng the Aborug naD commmmuurnuty, VuoDernce Against Women Agendes and AccessuV aty Com rn ottees. MEASURES HHAG reports annually on Housing and Homelessness Plan progress through an Annual Report Card City reporting annually on Provincially - prescribed Performance Measures 31 Housing and Houmeiessuness POan ~ incre0 �� N ���, ��x x�� ��x�,� ,� m�������� � ��������� ��������� �� ����� ���� ������ �� ������� ase ~~ ~ supply � ~~��� ~ ~ �� ~^_� ~. ~~^-m_ ~~ 7]I Encourage m nkj |Nestowmkwhh private and non-profit buUd o/deve to ensure the construction of a mix of new housing and/or conversion of existing badings vvith a focus on new units in the areas of highest demand and for the types of housing in areas of highest demand, This shouDd indude a portion of ownership housing oriced lbeDow affordability DeveDs and a specific focus on bading one [bedroom rentaD units in St, Thomase including accessibDe renta units, 7I2, Encourage City and Dower-tier municipalities to *stah|ish municipa| incentives that promote the development of mixed density neighbourhoods, 7I3, Permit secondary suites—aU areesvvithin St, Thornas and Elgin County shouDd ensure theft p|anning policies permit secondary suites/garden suites in singDe detached and row houses in compliance vvith ProvinciaD direction, 7]'4, ADD municipalities to indude directions in theft OfficiaD PDans that support the deveDopment of new affordalbDe rentaD housing to meet the needs of ther cornrnuntes, 1,1,5, ActiveDy advocate for hm from municipaD and pmvinda| governments aswe|asschoo| boards for a more Nexilb|eapproach to consder the use of pubUdy owned | d (induding surpDus schooD sites) for affordalbDe housing, even if affordalbDe housing is onDy a part of the redeveloped publicly owned sites, 7]f. ncrease the nurnber of rent suppDernents avaHabDe to Dow and moderate income famines, 1,1,7, Undertake strategic outreach to |and|ords to encourage them to rent to Dow-income househoDds through the provision of Rent Supp|emenm and/or ongoing tenantsupporthnmcommunity kersehui|dingon the model CKXHA has developed for its clients, Where possibDee accessibDe units shouDd be a priority when entering into rent suppDement agreements, aking Stock Working Together 32 23,11, Continue to fund existing programs that heDp peopDe maintain housing, e Duatung effectiveness, enhancing where needed, as funds become avaHabDe (such as Focus Faurvew), 23,2, Ensure that new programs and servkes are developed accordOng to bent- centred (not system centred) pr ndpDes, iushIg strategVes and measurements devised by Ontario MunkipaD SoCVaD Services AssoCVadon (OMSSA). 23,3, EstalbDush a Community Worker position to be shared between the pulbUuc housing corporation, non - profits and co -op housing providers to provide residents vdth connecdons and assistance to access corrunfty support agencies vdth the objective of preventing evOctVons and prorodng successfuD tenancies, 214, Vncorporate (basic fife /Diving skiDDs, and lnanciaD literacy programs where pc ssilbDe in supports and services to peopDe who are currentDy housed and for those un transtion, 23,5, Endorse the need, and actdvE Dy pursue (Funding for a SoCVaD Worker through the YWCA to support emergency and transVtdonaD housuung residents un the corrunuty, 2,1,6, Continue to provide, and expand where possthDe, Funding for Dow to moderate encore home owners to undertake emergency or essentdaD home repairs to aDDow them to continue: to nve Vn the r own homes, 2,1,7, Evak,uate the current St, Thomas Home Repair Program for its effectiveness prior to 2015, Of deemed effective in keeping these homeowners un their homes, continue /expand the program as FederaD /provuncuaD funds become avaHabie, Housing and HoumeDessuness PVaun 33 �� �� ����� �������ww^ sat ° ����_�,,��� ���__� �Tl���� � _y_- _-.. -_ �� n~ � anN � into st a �0�1 m' hotly] ossn IOUSIClK� � d whan 33I Ensure existing d services tha he| r) peopDe maintain housing and prevent homeDessness continuee ew pro nd services are deveDoped according to dient-centred (not system centred) principDes, evaDuating effectiveness, and enhancing where needed, as funds become avaiDabDe, Use strategies to measure outcomes devised by MASSA, 3I2, EvaDuate how attendance at Dnn Out of the Cad, particuDady for peopDe reguDady staying at the Dnn Out of the Cad, is affected by the opening of the Second Story transitionaD housing and examine the need for increased services for the popuDation served, including an evaDuation of daytime programminge extending the season and the need for additionaD transitionaD or supportive housing, 3I3, Determine how Second Story is addressing the transitionaD housing needs of men in the communitye and what service gaps continue m exist for this popuDation, 374, Endorse recent youth homelessness recommendations, DmpDement a Coordinated Service ProtocoD to Respond to Youth Homelessnesse evaDuate impDementatione and determine how this protocoD can be extended to other popuDations, 33,5, |nvestigatea "Housing Heir) Centre' and/or a one stop sociaD services deDivery mode] and/or connections with heaDth, Expand the Housing Program Coordinator roDe and resources to meet increasing need and provide centraD access for peopDe to go to for servces. aking Stock Working Together 34 �uircurr corn � ��~ ���voc�^�ng ��������� �~ urn ~�� part nn ��� ��n � n~ w ^ ~ w� s����ors c-li for all � rs~ s and „is of gown '� � ���~�������s d ity awarnnicss ���� ������ww^ w� �������� rind ��� �� housing �� 43I Examhle opportunes for further service ntegraflon of heaDth and sociaD services and support agencies rsung addiflona| func?g through the LH|N to address housng and support needs of persons wth menta| iUness,addictonsand undagnosedmenta|iUnea, 432, Expand collaborative priority-setting through the HHAG Effective | i of h | | ted mentaD heaDth and addiction services, and houshIg supports, wilD requfte enhanced conaboratkm between the WON, the City and other communllty support 4]I Encourage d support communllty nlltatves for supportve houshlg, Seek caplltaD funcfing through senor Devels of gov't, coorclinate 414, |nvestgate ways to d outreach of housng/home|essnea services m the County Le, 5kypemlght be used by severaD agencies to provideremoteaoesstoprevention,asweUasotherservices,KXode|mayhecomearue|virtua|"huh^sharedhymanycommunity servces, as weDO as those reDocatng to London. 4],5, |ncrease mpportunes for infbrmaflon sharing and cross teng across agencies and voDunteers to enhance knowDedge understanding and communioaton, 416,Advocate for poUcy change to buDd on the Advocate for poDicy change to build on the approach oftheOnmrio[hi|dBenefitbydeve|opinganexpandedrangeofincomeand services toheavai|ah|etoaU Dow-income Ontavians, 4]I Advocate for the repDacement of short-term coverage in Ontario Works with more appropriate financia| support outside of the sodaD assstance system for those who are ternporarfly | d 4,1,8, Support theadvomcycampaignforahea|thvfmodsuwnDementofs7OOmonth|ytoaUadu|mreceivingsocia|assistanceinOntario 4],9, Advocate for increased and stabDe funding from the FederaD and ProvinciaD governments in order provide new affordabDe rent& housh?gunimin the City and County, 4]]0, AdvomtefbrFedee|andPmvinca|governmenthundingtomaintainexisflnQsoca|housingstockintheOtyandCounty 4]]7, AdvomtefbrinoeasedFedee|andProvincia|hundingfbrportah|erentsupp|emenm,especiaUytomeet the needs of the workng poor, 4]]2, Encourage a||existn i D houshIg pnvderstoreduceenergyandvvaterconsumpflon/cosmthroughtheuseofavai|ah|e grants, 4]]3, New affordabDe housing created with federaD, provinciaD or muncipaD funds shouDd be encouraged to exceed the energy efficiency requrernents of the 2012 BuHdng Code. �� Housing nd H ei Pian 35 Changes in household composition and continuing lower incomes indicate the need to ensure there are sufficient affordable dwellings for smaller households in the future. Ongoing housing and homelessness challenges in the next 10 years include meeting low- income rental housing needs and creating accessible housing for people who are aging. The aging of the housing stock and the need for housing stock to adapt to the changing population are ongoing challenges. Taking Stock Working Tocnr:V� l \t 36 Emergency, transitional and supportive housing along with models of rapid re- housing, and targeted outreach and support to people once housed continue to be key elements of an effective housing service support continuum. A Housing First philosophy will require greater service coordination and collaboration across all providers as well as operational funding from senior levels of government. The existing housing service system in St. Thomas Elgin will need to be monitored and reviewed to ensure this approach can be fully realized. 37 Housing and Homelessness Plan for the City of St. Thomas - Elgin County TIC weic 38 Purpose 10 year Housing and Homelessness Plan provides direction for housing and homeless services in the short and long term — sets direction for community Opportunity to build on successes Plan sets out 32 recommended actions 39 Vision St.Thomas and Elgin County recognize the importance of having affordable, adequate and appropriate housing for its residents. In co- operation with its not for profit and private sector partners in the community, and with support from Federal and Provincial levels of governments, St.Thomas and Elgin County will work towards meeting the housing and support needs of the community, with the elimination of long term homelessness as a key goal. 3 40 Background and Process 11 Province: develop Housing and Homelessness Plan by January 1,2014 Consultants reviewed previous local housing plans, community plans, Undertook updated needs assessment Guided by staff/community steering committee 41 Consultations Over 25 key informant interviews Roundtables with private sector homebuilders, non-profit and co-op providers, Elgin and St.Thomas public Housing, Aboriginal organizations Faith groups Met with individuals with "lived experience" at the Inn out of the Cold 42 Needs Assessment: Demographics 010 010 010 Growing population — 14% in St.Thomas (2001-2011) Projected increase of 15% in next 10 years - 8,000 households More modest growth in County Largest future growth in 55 age group Declining household size 76% own, 24% rent only 7.5% of recent construction is rental 43 Needs Assessment: Challenges 7,000 households have affordability problem (39% of renters) Non Willy, Wooed and Two or mom common-low Seniors (basic pensions) persen (ouplosvv,thou, households children 12% 10% Persons earning min. wage Social Assistance Recipients 46% of waiting list applicants are for one bedroom apts. 10. 360-595 household increase over next 20 years — a portion will need affordable housing All other tantily houseitolds 44 iViarried and tommon-law couples wit h dutch en 10% Need Assessments: Challenges Do, Dozens of people actually homeless in St.Thomas and Elgin County many times that number are precariously housed Service and support gaps exist for persons with undiagnosed mental heath issues, persons with addictions and homeless youth in need of basic life skills and supports 45 Successes o' Over 80% of households affordably housed o' Strong active not for profit stock — 1,300 units o' Committed network of housing providers and agencies (Housing and Homeless Action Group) o' 155 new affordable units under AHP/IAH o' Recent home repair program o' New 6 unit transitional housing, 3 unit transitional residence for young men 0, Inn out of Cold established 46 NewAffcrdabe ;=Zeri 'La 00 23 Units, Brown St,Aylmer, ON 47 HHP Recommendations v Four Strategic Directions 32 actions Set of targets/measures .,..................„—. ...,,,,,,.,:a.m..,..;:i..:,,...:..T.,,,,,...... .....,,,.„.:.,..„,..i,,,::„..i.,,.,..Ea,.....,.::,..,..„,,,,...,............ '41, ""01011,11ifiliettePtaffiNNAM": ,,:aagagaagaggagEkgSkaaiRagaSggggigBREBN"R":""'ag"P": „...,.....,..............:..,:....„.,:,.„„„:,......,„.,:,„:„,,,,,„,„,„.„,,,,,,,,,,,,,,,,„„0„, .." ""4011111111,"r* tatill:1011110011 -- - ------- utiV 440104.!:" "d4'14%44' Caledonia Two, Dutton, ON 48 Strategic Direction Increase housing supply options to meet projected needs Encourage municipalities to work with private and non-profit developers for mix of housing one bedroom unit in St.Thomas Encourage City and lower-tier municipalities to establish municipal incentives that promote the development of mixed density neighbourhoods. 49 Strategic Direction 2 010 Provide supports to keep people in the sustainable housing they currently have Establish a Community Worker position shared between the public housing corporation, non-profits and co-op housing providers to provide residents with support and connections preventing evictions. 50 Strategic Direction 3 011o Enhance the current service system to prevent homelessness, and when homeless "rapidly" move people into stable housing Evaluate how attendance at Inn Out of the Cold, is affected by the opening of the Second Story transitional housing Examine the need for increased services for the population served by Inn Out of the Cold, (daytime programming, extending the season, need for additional transitional or supportive housing) 51 Strategic Direction 4 Pursue community partnerships and broaden community awareness while advocating to senior levels of government to ensure stable housing and poverty reduction for all residents Expand collaborative priority- setting through the Housing and Homeless Action Group (HHAG) Will require enhanced collaboration between the LHIN, the City and other community support organizations 52 Next Steps Presentation to County Council (July) 11 MMAH reviews/comments 11 Staff finalizes Plan including Performance Measures from MMAH 11 Final Plan presented to City Council in fall 2013 11 2014 first year of implementation 11 2019 five year review 53 Conc usion Success depends on the great work of all partners and requires: Commitment and funding from all levels of govt. Vision and collaboration between all stakeholders and partners Support from the community 54 REPORTS OF COUNCIL AND STAFF July 23, 2013 Reports of Council — (ATTACHED) Warden — International Plowing Match Legacy Agricultural Scholarship — 2013 Winners Staff Reports — (ATTACHED) Director of Community and Cultural Services — Rodney and West Lorne Libraries — Revised Hours of Operation Director of Community and Cultural Services — Acceptance of Courthouse Time Capsule Proposal Director of Community and Cultural Services — Library Branch Construction Policy Interest - Free Loan Revisions Purchasing Coordinator — Quarterly Information Report — Contract Awards January 1, 2013 to March 31, 2013 Director of Financial Services — 2012 Annual Report Director of Financial Services — Gas Tax Indexing Director of Financial Services — Capping and Clawback By -laws Manager of Planning — GIS Parcel Realignment and Correction Proposal Manager of Planning — Official Plan of the County of Elgin — Draft Decision Director of Homes and Seniors Services — 2013/2014 Annual Long -Term Care Homes Funding Announcement Director of Engineering Services — Asset Management Plan — Request for Proposal Tree Commissioner/Weed Inspector — Clearing Exemption Application for North Part Lot 11, Concession 3 Municipality of Dutton /Dunwich (addendum report) Director of Community and Cultural Services — Facility Plan for Museum and Provincial Offences Court — Next Steps (previously in- camera report, reviewed now in open session) 55 REPORT TO COUNTY COUNCIL FROM: Warden Cameron McWilliam Mr. Duncan McPhail, 2010 IPM Committee Chair Brian Masschaele, Director of Community and Cultural Services DATE: June 27, 2013 SUBJECT: International Plowing Match Legacy Agricultural Scholarship - 2013 Winners INTRODUCTION: In 2011, County Council approved the allocation of $50,000 to be distributed over ten years for the creation of the "International Plowing Match Legacy Fund Scholarship ". This report informs Council of the 2013 recipients which marks the second year of the program. DISCUSSION: The IPM Legacy Agricultural Scholarship Committee, consisting of the Warden, Chairman of the 2010 IPM Executive Committee and Director of Community and Cultural Services, recently adjudicated 2013 scholarship applications and are please to announce that the following individuals are this year's winners: Female: Ms. Jessica Dryfhout, Southwold Male: Mr. Kyle Krebs, West Elgin The adjudication committee was pleased with the comprehensiveness of their respective applications, including their volunteer service, direct involvement in an agricultural operation and plans for the future. Ms. Dryfhout is enrolled in the Agricultural Sciences program (Animal Science major) at the University of Guelph. Her essay focused on strategies to instil pride in local agriculture and why this is important to youth. Mr. Krebs is enrolled in the Agriculture Program at the Ridgetown campus of the University of Guelph. His essay analysed advanced composting methods and how these methods play a role in good soil management and environmental stewardship. Each individual will be awarded $2,500 towards their tuition fees for 2013 -14. CONCLUSION: The two winners will serve as excellent ambassadors on behalf of the County as they pursue their respective programs in agriculture. The adjudication committee would also like to acknowledge the excellent supporting work of the Administrative Services Coordinator in collating and distributing applications according to the terms of the scholarship criteria to ensure confidentiality and impartiality throughout the adjudication process. 56 RECOMMENDATION: THAT the Warden and County Council hereby acknowledge and congratulate Ms. Jessica Dryfhout of the Township of Southwold and Mr. Kyle Krebs of the Municipality of West Elgin as the 2013 winners of the International Plowing Match Legacy Agricultural Scholarship. All of which is Respectfully Submitted Approved for Submission Cameron McWilliam Mark G. McDonald Warden Chief Administrative Officer Duncan McPhail 2010 IPM Committee Chair Brian Masschaele Director of Community and Cultural Services 57 REPORT TO COUNTY COUNCIL FROM: Shelley Fleming, Library Supervisor Brian Masschaele, Director of Community and Cultural Services DATE: June 26, 2013 SUBJECT: Rodney and West Lorne Libraries — Revised Hours of Operation INTRODUCTION: Library branch hours are reviewed on a regular basis to ensure that the most effective service is being provided to the public within available resources. This report recommends that hours of operation at the Rodney and West Lorne Libraries be revised effective September 30, 2013. DISCUSSION: In August 2012, Library staff conducted a mail -out survey to West Elgin residents in partnership with the Municipality of West Elgin which resulted in a total of 96 returns. After reviewing the feedback received from this survey, along with community trends and recent program statistics, staff are recommending that hours of operation for Rodney and West Lorne Libraries be revised as follows: Rodney Current Hours Proposed Hours Monday 3pm — 5pm Closed Tuesday 3pm — 8pm 2pm — 8pm Wednesday Closed Closed Thursday 3pm — 8pm 2pm — 8pm Friday 10 am — 5 pm 10am - 5pm Saturday 10am - 12pm 10 am — 12 pm Total Open Hours 21 21 West Lorne Current Hours Proposed Hours Monday 2pm — 5pm Closed Tuesday 2pm — 8pm 10am — 8pm Wednesday Closed Closed Thursday 2pm — 8pm 2pm — 8pm Friday 2pm — 5 pm 2pm - 5pm Saturday 10am - 1 pm 10 am — 12pm Total Open Hours 21 21 According to the 2011 census, the median age of West Elgin's population is 46.5 compared to 40.4 for Ontario as a whole. These statistics and survey feedback justify providing more adult and senior programming during day -time hours to meet the needs of an aging population. The proposed amendments all add day -time hours. 58 The implementation of full day, early learning Kindergarten at Aldborough Public School and St. Mary's Catholic School also necessitates a change in regular story times to increase the focus on infants and toddlers which can be better accommodated during the day. The proposed changes will make it possible to implement a new morning story time program in West Lorne on Tuesdays for 1 to 3 year olds, complementing the same program that will now be offered in Rodney on Friday mornings. The proposed changes to hours will not compromise other successful programs for all ages that are currently being offered. Staff are confident that patrons will quickly adjust to closure on Mondays (a day when usage has been traditionally low in both locations) in exchange for the benefit of staying open for a longer period on other, busier days. Under the proposed plan, staff hours will remain the same, but shifts will be further maximized to reduce time working alone while facilitating an increase to programming activities. There is no financial impact for the proposed changes, other than minor costs to update branch information and the website. CONCLUSION: Should Council approve this plan, staff recommend that the changes take effect on September 30, 2013 in order to allow sufficient time to notify the public. Notices informing the public of this change will be posted in the community and through local media. Staff are confident that Rodney and West Lorne libraries will continue to provide the types of programs and services which the community values under the proposed plan, while also adapting to changes that are inevitably unfolding in the community in keeping with Council's recently adopted vision for the library. RECOMMENDATION: THAT the hours of operation for the Rodney and West Lorne Libraries as outlined in the report titled "Rodney and West Lorne Libraries — Revised Hours of Operation" dated June 26, 2013 be hereby approved effective September 30, 2013. All of which is Respectfully Submitted Approved for Submission Shelley Fleming Mark G. McDonald Library Supervisor Chief Administrative Officer Brian Masschaele Director of Community and Cultural Services 59 REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Director of Community and Cultural Services DATE: June 27, 2013 SUBJECT: Acceptance of Courthouse Time Capsule Proposal INTRODUCTION: In October 2012, Council authorized staff's participation in a committee to develop a new time capsule for the consolidated Elgin County Courthouse based on terms of reference provided by the Province of Ontario. This report informs Council that the committee's proposal to the Province has been accepted. DISCUSSION: The Elgin County Courthouse time capsule committee is comprised of representatives of the City of St. Thomas, Ministry of the Attorney General, Infrastructure Ontario, EIIisDon Corporation and the County of Elgin. There is also one citizen appointee, Mr. Steve Peters. The Director of Community and Cultural Services chairs the committee. The committee delivered a proposal to the Province of Ontario in fulfillment of terms of reference for the project. Staff are pleased to inform Council that the proposal as attached has now been accepted by the Province. The County of Elgin's contribution to the time capsule will be comprised of the following: A scroll documenting County Council's long history with the building, beginning with the first tender in 1852 and ending with the donation of furnishings in 2011. The scroll will include the County's logo and traditional crest, along with a list of the current members of Elgin County Council and members of the time capsule committee. Attached to this report is the timeline that will be used to produce the scroll. The County will also include one copy of "Courthouses of a Century" originally published in 1901 as this publication provides intimate details on the construction of the original courthouse. Staff will now proceed with production of the scroll in anticipation of a November deadline for providing the final items. The exact date of the ceremony will be determined by the Province. Staff are also pleased to inform Council of the County's following contributions to the Elgin County Courthouse redevelopment project: • The Museum Curator is working in partnership with the Province of Ontario and architect to develop a series of display cabinets in the building's atrium. Among the proposed items for display is a recreation of the original contents of the 1852 time capsule as well as information on the original cornerstone laying ceremony which was conducted in Masonic tradition. • The Archives has contributed considerable research and has provided numerous historical photographs of the building which are being re- produced on large display panels in the building. 60 • The Province has obtained two County flags (with the traditional crest) which will fly in front of the building alongside the Canadian and provincial flags. CONCLUSION: Staff wish to thank all the partners involved in the time capsule proposal for their respective contributions. Staff at Infrastructure Ontario, Ministry of the Attorney General and the City of St. Thomas are to be particularly credited for recognizing that Elgin County Council has a deep and intimate connection to the building. County staff are playing an active role in acknowledging this connection on behalf of Council through the meaningful contributions listed above. The redeveloped Elgin County Courthouse is a monumental achievement and County Council will have an opportunity to celebrate this achievement in the months ahead. RECOMMENDATION: THAT the report titled "Acceptance of Courthouse Time Capsule Proposal" dated June 27, 2013 be received and filed. All of which is Respectfully Submitted Approved for Submission Brian Masschaele Director of Community and Cultural Services 61 Mark G. McDonald Chief Administrative Officer Elgin County Council Courthouse Chronology • Council awards contract for construction of Courthouse: June 19, 1852 • Council presides over Masonic ceremony to lay cornerstone: July 15, 1852 • Council's first recorded meeting in the Courthouse: May 10, 1854 • Courthouse damaged by fire: July 1, 1898 • Council awards contract for reconstruction of Courthouse: September 8, 1898 • Council's first meeting in the reconstructed Courthouse: December 13, 1899 • Council's last meeting in the Courthouse: December 11, 1985 • Council's last meeting on Courthouse grounds: December 12, 1985 • County Council relinquishes ownership of Courthouse: May 20, 1987 • County Council donates furnishings for Courthouse redevelopment: January 25, 2011 62 St. Thomas Consolidated Courthouse / Elgin County Courthouse Time Capsule Committee Proposal Date: April 30, 2013 Submitted in fulfillment of the objectives outlined in the Terms of Reference as received in October 2012. Committee members: Brian Masschaele (County of Elgin, Chair), Wendell Graves (City of St. Thomas), Mike Baker (Curator, Elgin County Museum), Carol Bradley (Ministry of the Attorney General, St. Thomas), Melissa Kirby (Ministry of the Attorney General, St. Thomas), Frank Dieterman (Infrastructure Ontario), Mike Lang (EIIisDon Corporation), Steve Peters (citizen appointee, former MPP) Objective Submit time capsule proposal to MAG and 10 for consent by April 30, 2013 identifying the following: • Description of general theme /premise behind content selections • Proposed contents of time capsule • Description from each group on their proposed item(s) • Time capsule specifications (size, finish, etc.), suppliers, and quoted prices (minimum: 3) • Archival process for documenting time capsule and suggested timeframe for time capsule discovery (e.g. 50 years, 100 years) Statement of Purpose The committee adopted the following statement of purpose: The St. Thomas Consolidated Courthouse Time Capsule Committee exists to recommend to the Province of Ontario an appropriate time capsule container as well as a selection of contents representative of the identified partners on the re- development of the Elgin County Courthouse; i.e. Province of Ontario, City of St. Thomas, County of Elgin, Elgin County justice community and builder (EIIisDon Corporation). General Theme / Premise Behind Content Selections Building on the statement of purpose, the general premise is to include items that are approved by and reflective of the listed partners on this project. This means that there will be four principal contributions to the time capsule, with the contribution from the Province of Ontario incorporated into that representing the local justice community as both are served by the Ministry of the Attorney General. 63 Proposed Contents and Description From Each Group All partners are aware of the need to conform to the time capsule's dimensions and shape. Items must be capable of fitting into a cylindrical container and can be no wider than 5 1/2 inches in diameter and no longer than 11 inches in length. City of St. Thomas: A local company is fabricating a metal disk that comes apart, akin to a puzzle, with each piece representing an aspect of the city. The first and last bearing produced by the Timken company is one example of an item that will be included. Local Justice Community: Metal lapel pins from the following organizations will be included: Legal Aid Ontario, Crown Attorneys of Ontario, Province of Ontario (trillium logo), OPP, Aylmer Police and St. Thomas Police Service. Victim Witness will be engraving a small pen. Furthermore, crests will be included representing the Superior Court of Justice and the Ontario Court of Justice. Finally, the Elgin Law Association has been approached about including an item. County of Elgin: The County will produce a scroll in permanent ink and on archival paper documenting County Council's long history with the building, beginning with the first tender in 1852 and ending with the donation of furnishings in 2011. The scroll will include the County's logo and traditional crest, along with a list of the current members of Elgin County Council and members of the time capsule committee. The County will also include one copy of "Courthouses of a Century" originally published in 1901 as this publication provides intimate details on the construction of the original courthouse. EIIisDon Corporation: The company will be contributing the capsule itself, working with a local fabricator to produce the item. The exterior of the capsule will be engraved to document this contribution. All parties have agreed that a 2013 penny should be included given its long- standing use in Canada and its discontinuation in 2013. Time Capsule Specifications The capsule is being fabricated according to specifications provided by the Canadian Conservation Institute (CCI), specifically CCI Note 1/6 available at: http: / /www.cci- icc.gc.ca/ publications /notes /1- 6- eng.aspx. Research has also been contributed by the company's heritage consultant. Attached to this proposal are the fabricator's specifications. Capsule details are as follows: • Cylindrical in shape to ensure that it fits in the same location as the first capsule. • Outward dimensions of 6" x 6" x12 ". 64 • Stainless steel fabrication with threaded end -cap that seals tight enough to avoid use of a rubber gasket. End -cap will have two small inserts on the top into which a metal turning key will be placed to open the cap. The key will be placed adjacent to the capsule. • The capsule will be sealed with silicone around the end -cap. The committee does not anticipate any issues with regards to humidity inside the capsule as it will be filled at a time when relative humidity rates are low (November 2013) and the contents will then be sealed. EllisDon will be working with a local steel fabricator and will cover all associated costs with production and engraving. As a result, the committee does not see the need to obtain three quotes. Archival Process for Documentinq Time Capsule All items and their significance will be documented in a memory book, a copy of which will be maintained in an exhibit case at the Courthouse and a copy of which will be kept in the holdings of the Elgin County Archives. The archives will also produce a digital version of the book for on -line posting. Suggested Timeframe for Discovery Members agreed that the capsule should be opened in the year 2102 as this marks 250 years from the creation of the first capsule. Members feel it is important to link the date to the original time capsule proceedings in 1852. It is also possible that a young resident could still be alive who can remember current efforts. Additional Information It is important to note that the Elgin County Museum is also assisting with the development of artifact display cases in the building. Part of this space will include information about the original Masonic ceremony and a recreation of items known to have been placed in the original time capsule in 1852. Respectfully submitted, Brian Masschaele, Chair St. Thomas Consolidated Courthouse Time Capsule Committee 65 2 0 1 0 0 ° n 0.5 —I r------- 1.5 J 1t5 This Drawing is the sole property of Jaffa Machine Limited It is unethical to reproduced or submit to others for the purpose of quoting or fabrication. Brushed Finish Ellis Don Time Capsule Jaffa Machine Limited Dale: March 27 2013 66 `I I 713edor0iaccap37110 ars I 4v 2 Y 1 You may have heard about a number of different trade unions going on strike over the past few weeks. in May 2013, the International Union of Elevator Constructors entered into a province-wide strike, stopping the installation of elevators in the courthouse. On June 28, 2013, the union reached an agreement and workers returned to work in early July. The Brick and Allied Craft Union, whose workers are responsible for filing and terrazzo installation, reached a local agreement and have continued work on the project. Another union, the Sheet Metal Workers and Roofers, also recently reached an agreement and have resumed their work on the project. L'''.7--)7111 ' Warr11111111111111111.....*A. -111.111•NINME, Si. 77.101,1(IN Co1,!Virws,-,:, en frl rr Construction of other elements of the new courthouse is still underway and EIIisDon continues to work towards completing construction later this year. Infrastructure Ontario and MAG will monitor the labour situation and continue to update you should there be any impacts to the project. While it is too early to speculate on the full impact of the strikes at this time, we are hopeful that the matters will be resolved soon and that there will not be any major impact to the project schedule. 67 way to honour the Elk ounty Courthouse's rich lstory, integrated Tear o I uti ns is leading the :iroduction of interpretive art panels which will be installed the courthouse and on the surrounding ground:. tiere will be one 2-storey lass panel located inside the trium and six smaller panel placed along the outer lerimeter of the new eourthouse, The panels lepict various historical falLE nd photos of the original courthouse built in 1853 as os the Courthouse Jail/Jailor esidence, the Land Registry Office and the former Governor's Residence. Thee -rill also be a panel describino ie current project to restore ;Ind expand the new Elgin County Courthouse kr, We continue to work closely with courthouse users to ensure the new courthouse design meets everyone's needs. Procurement is underway for office furniture and workstations in the new courthouse and, as part of this process, user consultations were held in May 2013. During the consultations, courthouse staff had the opportunity to view, assess and provide feedback on mock-ups of workstations, office furniture and task chairs. Discussions with user representatives will begin shortly to select fabric and finalize the furniture selection. •, • " . ' . . „ tack (1,+S Irere siqii par( of the I:se:. consoltz,:i■ms. Relocation planning activities are beginning in anticipation of the transition of court operations to the new courthouse, scheduled for early 2014. Relocation planning will begin in summer 2013 and we will be contacting representatives from each stakeholder group. We are pleased to announce that Jennifer Galloway will be the MAG Transition Coordinator. Jennifer's recent experience as the Transition Coordinator for the Waterloo Region Courthouse will help ensure the efficient transition of services and people from the existing facilities to the new courthouse. 68 < < Heading into the final summer of construction, work on the new St. Thomas Consolidated Courthouse continues to progress steadily. A major construction milestone was achieved this spring with the new addition being made watertight. This means that elements of the building envelope, including exterior walls, windows and roofing were completed. Despite the current labour disruptions. work is proceeding well. Now that the building is protected from the elements, workers will focus an completing the interior finishes such as millwork and drywall. Also, with the arrival of warmer weather, work will move forward on landscaping. We are pleased to advise that, after several months of hard work, the Time Capsule Committee submitted their proposal to the Ministry of the Attorney General and Infrastructure Ontario for a new time capsule and contents. The new time capsule will replace the original time capsule unearthed beneath the 1803 cornerstone in the basement of the original Elgin County Courthouse, The Time Capsule Committee membership includes representatives from the County of Elgin, the City of St. Thomas, the Ministry of the Attorney General, Infrastructure Ontario, EllsDon and former IMP for Elgin - Middlesex - London and Speaker of the House, Steve Peters, Proposed time capsule items represent this diverse group and are also reflective of the local justice community. The final time capsule and commemorative items will be unveiled as part of an event to celebrate the completion of construction in early 2014. We would like to thank Brian Masschaele, County of Elgin, for his leadership and the rest of the Time Capsule Committee for their time, effort and dedication to this project. 69 L)o you tt r..ett: out 1htt new St.'iH.-Att,'4s i orit-.;utii ,,E.ed You cal send rquesti0 11S rd:gardir r the 1;,4iitding or the new courth.ol [,se toy: nfo inf;;l�- .frn,.1��eontarir Please ensure thin yo4.ri' e ]rail Cron ;r_,iikiated Court F use ;'.:Y ' j Your qu * uric.'��i1E ly?r amsvvcreti In future editions UI aril REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Director of Community and Cultural Services DATE: July 8, 2013 SUBJECT: Library Branch Construction Policy Interest -Free Loan Revisions INTRODUCTION: This report recommends that the interest -free loan amounts in the County's "Library Branch Construction Policy" be revised according to size of the proposed facility and that the annual limit on the number of loans be eliminated. DISCUSSION: Aylmer Town Council passed the following motion at a meeting held on July 2, 2013: That the Town of Aylmer Council asks the County of Elgin to consider providing a $400,000 interest -free loan for the purpose of building a new library in Aylmer. — CARRIED." County Council revised the County's "Library Branch Construction Policy" in both 2011 and 2012 to, among other things, incorporate facility -size components of Guidelines for Rural /Urban Public Library Systems as adopted by The Administrators of Rural and Urban Public Libraries of Ontario (ARUPLO). This was a significant addition to the policy, helping to provide guidance on the appropriate size of a library facility relative to the population served for local municipalities who may wish to construct library facilities. As part of the 2011 revisions to the policy, the interest -free loan amount that a municipality can receive from the County was increased from $50,000 to $100,000 given that the amount had not been adjusted for over a decade. Recent developments with regards to potential new library facilities such as Aylmer makes it prudent to again review the terms of this policy in order to ensure an equitable benefit relative to the size of the project. Staff have carefully considered the Town's request and are recommending that the amount of interest -free loan that is available from the County to a municipality be increased relative to the small, medium and large categories within the ARUPLO guidelines as cited in the policy. The proposal is to double the amount as each category progresses. This will make the benefit proportional to the size of the project given that the municipality's share of capital financing costs also increases with the scope of the project. Loans would remain re- payable over a 10 -year period. Staff are recommending the following interest -free loan limits relative to each category of the ARUPLO guidelines: 70 • Small Branches: Branches serving catchment areas of 1,000 -5,000 population - Minimum 2,500 sq. ft. or 1 sq. ft. per capita in the library's catchment area, whichever is greater — Interest -free loan limit $100,000 [System currently has 6 small branches.] • Medium Branches: Branches serving catchment areas of 5,000- 10,000 population - Minimum 5,000 sq. ft. or 1 sq. ft. per capita in the library's catchment area, whichever is greater — Interest -free loan limit $200,000 [System currently has 3 medium branches.] • Large Branches: Branches serving catchment areas of 10,000- 35,000 population - Minimum 10,000 sq. ft. or 1 sq. ft. per capita in the library's catchment area, whichever is greater — Interest -free loan limit $400,000 [System currently has 1 large branch.] Staff recommend that the reference to urban branches serving a population of 35,000 or more be removed from the current policy altogether given that such a facility is not realistic in the County for the foreseeable future. Furthermore, staff recommend that the following clause be eliminated altogether: In any calendar year, the construction of one new Library will be allowed." Staff feel that the County has the capacity to loan funds to more than one project in a year given the infrequency of requests. For Council's information, such a loan has not been extended by the County to a municipality since 1991 (for Dutton Library). The financial impact of Aylmer's request to the County is relatively minor, especially given the historically low interest -rates currently experienced. At an average interest rate of 4 %, annual carrying costs to the County for a $400,000 loan amount to $16,000 which can be viewed as another tangible investment by County Council towards the Aylmer project. Staff do not anticipate any further requests of this scope for the foreseeable future. The proposed revisions to the policy are highlighted and attached to this report. CONCLUSION: The County's "Library Branch Construction Policy" is the most tangible sign of County Council's commitment towards encouraging the construction or renovation of appropriate library facilities by the County's municipal partners who are ultimately responsible for providing these facilities. Aylmer Town Council's request to increase the amount of interest -free loan available according to size of the proposed facility is in keeping with both the spirit and intended impact of this policy. The proposed revisions do not set a precedent that will be unsustainable for the County in the future and remain affordable to the County while yielding significant benefit to the County's municipal partners. These changes will only serve to strengthen the County's library system. 71 RECOMMENDATION: THAT the "Library Branch Construction Policy" (as amended March 2012) be further amended as attached to provide for interest -free loan limits of $100,000 for small libraries, $200,000 for medium libraries and $400,000 for large libraries and to eliminate restrictions on the number of projects that may be approved in a calendar year. All of which is Respectfully Submitted Approved for Submission Brian Masschaele Mark G. McDonald Director of Community and Cultural Services Chief Administrative Officer 72 LIBRARY BRANCH CONSTRUCTION POLICY (Proposed July 2013 Revisions Highlighted) SCOPE The following shall constitute the policy of the County of Elgin to be followed in considering any participation it will have with any Municipality represented on County Council in the renovation, relocation or expansion of Library facilities anywhere in the County. This policy applies to capital construction or relocation of library facilities only. Operational issues and related costs pertaining to each facility are addressed in respective leases signed for each facility. New, expanded or relocated branches will require a new operational lease based on the standard "Elgin County Library Municipal Library Lease" with no exceptions. FACILITY SIZE The square footage of new, expanded or relocated library facilities will adhere, wherever possible, to "Guidelines for Rural /Urban Public Library Systems ", as amended from time to time by the Administrators of Rural and Urban Public Libraries of Ontario (ARUPLO) in which the Elgin County Library is a voting member. The following are current guidelines for the assignable size of library facilities (excluding utility rooms): • Small branches: Branches serving catchment areas of 1,000 -5,000 population: Minimum 2,500 sq. ft. or 1 sq. ft. per capita in the library's catchment area, whichever is greater; • Medium branches: Branches serving catchment areas of 5,000- 10,000 population: Minimum 5,000 sq. ft. or 1 sq. ft. per capita in the library's catchment area, whichever is greater; • Large branches: Branches serving catchment areas of 10,000- 35,000 population: Minimum 10,000 sq. ft. or 1 sq. ft. per capita in the library's catchment area, whichever is greater; LOCATION Locations on main thoroughfares or "downtown" locations in population centres will be preferred. Co- location with other community services will be preferred. 73 ADDITIONAL CONSIDERATIONS In all cases, Municipalities shall strive to set the highest standards in terms of public accessibility, including compliance with provincial accessibility legislation. +br An Interest Free Loan from the County for constructing new libraries will not cxcccd is available up to the following amounts: Small branches, $100,000; Medium branches $200,000; Large branches, $400,000. The loan must be repaid within ten years. All requests for new libraries, expansion of libraries or relocation of libraries in the following year must be received by Council no later than December of each year for budgeting purposes. Any request received after December 31st will be considered for the following year. County Council reserves the right to deny such a loan for financial reasons. ACTIONS INITIATED BY THE MUNICIPALITY AND THE COUNTY 1.0 The Municipality shall determine if, in the opinion of their Council, there is a need for a new Library, expansion of a Library or a relocation of a Library. A review of ARUPLO guidelines and input of the County's Director of Community and Cultural Services (or designate) is strongly encouraged in this process. 2.0 If the answer is yes, the Municipality shall issue a "Letter of Intent" to the County C.A.O. and Director of Community and Cultural Services, outlining the following information: 2.01 The address and description of the proposed site and building to be constructed, expanded or relocated. 2.02 The approximate interior gross area of the new building, expanded building or relocated building. 2.03 The approximate size of the area designated to be for Library use. 2.04 Approximate loan requested from the County, if any 2.05 The proposed date to commence construction. 3.0 The Director of Community and Cultural Services shall forward the proposal to County Council. 4.0 County Council shall consider the proposal (Letter of Intent) and notify the Municipality of its decision. If acceptable, and County Council determines that it wishes to participate in a new Library facility, expanded Library facility, or relocated Library facility, a Letter of Intent detailing the arrangements will be signed by the C.A.O. of the County of Elgin and the Municipality. 74 5.0 The Municipality, at its expense, shall cause plans and specification of the Library premises to be prepared and sent to the Director of Community and Cultural Services who will forward to County Council for approval. The plans and specifications must include the information set out in this policy and if required may include a request for an Interest Free Loan, fiat The plan and specifications must include: 5.01 The address and description of the proposed site and building to be constructed, expanded or relocated building. 5.02 The interior gross area of the new building, expanded building or relocated building. 5.03 The size of the area designated to be for library use. 5.04 Construction timetables. 5.05 Approximate move in date for library staff. 5.06 Cost of construction or renovation including mechanicals. 5.07 Confirmation of interior fittings required for library use (such as custom millwork). These fittings are to be included in construction costs and are to be paid by the municipality. Additional furnishings for library use are the responsibility of the County. 5.08 Architect's fees (if applicable). 5.09 Interim financing cost (if applicable). 5.10 Source of funding for project. 5.11 Request for an Interest Free Loan knot .. indicating when the loan will be required. The loan must be repaid within ten years of being issued. 5.12 The Director of Community and Cultural Services shall forward the proposal to County Council with a recommendation on acceptance. At such time, the Director shall recommend that a new "Elgin County Library Municipal Library Lease" be established, outlining the anticipated costs of said lease to the library's annual operating budget and establishing a deadline to execute the lease. Should an interest -free loan be requested and approved, the Director of Financial Services shall be authorized to issue a loan agreement with terms stating that the loan is payable within a ten year period upon execution. County Council reserves the right to deny such a loan for financial reasovg. 6.0 Both Parties shall be responsible for their own legal costs in the negotiation and /or drafting of any Lease or Loan Agreement. 7.0 The Municipality shall be the owner of the land and building. 76 REPORT TO COUNTY COUNCIL FROM: Mike Hoogstra, Purchasing Coordinator DATE: July 4, 2013 SUBJECT: Quarterly Information Report - Contract Awards January 1, 2013 to March 31, 2013 INTRODUCTION: As per the County of Elgin's Procurement Policy 10.1; an information report containing the details relevant to the exercise of delegated authority for all contracts awarded that exceed $10,000 including amendments and renewals is to be prepared and reported to Council on a quarterly basis." DISCUSSION /CONCLUSION: The Council of the Corporation of the County of Elgin delegated authority to the Directors to award contracts as follows: Value Report Status Greater than $10,000 but less than $50,000 No report to Council required if within 10% of the approved budget allocation Greater than $50,000 but less than $100,000 No report to Council required if within approved budget Council also approved that a quarterly information report would be brought forward containing details of the award of contracts including amendments and renewals. The detailed report of the award of contracts is attached as Appendix A. RECOMMENDATION: THAT the report titled "Quarterly Information Report - Contract Awards, January 1, 2013 to March 31, 2013" dated July 4, 2013 be received and filed. All of which is Respectfully Submitted Approved for Submission Mike Hoogstra Mark G. McDonald Purchasing Coordinator Chief Administrative Officer Jim Bundschuh Director of Financial Services 77 APPENDIX A Purchases /Projects greater than $10,000 January 1, 2013 to March 31, 2013 Department Budget Allocation Project Award Bid Price (HST extra) Economic Development Operational 2013 Visitor Guide Aylmer Express $ 25,998.00 Engineering Capital HVAC Unit Replacement — Bobier Villa Engineered Air $ 34,635.00 Homes One Time Funding Alenti Scale — Terrace Lodge Arjohuntleigh Canada Inc. $ 11,876.00 Homes Capital Rhapsody Whirlpool Tub — Bobier Villa Arjohuntleigh Canada Inc. $ 51,784.00 Homes Capital Maxi Move Scale — Bobier Villa Arjohuntleigh Canada Inc. $ 11,236.00 78 REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh — Director of Financial Services DATE: July 16, 2013 SUBJECT: 2012 Annual Report INTRODUCTION: The 2011 Annual Report was the first annual report that the county published. Prior to this the auditor audited the County's general ledger and prepared the County's financial statements and Financial Information Return (FIR). For the year ending December 31, 2011, the County prepared the statements and FIR in- house, requiring the auditor to only perform the audit function. The financial statements were incorporated into an annual report that provides a much broader perspective than the financial statements alone. DISCUSSION: The attached draft 2012 Annual Report is a document that allows Council to communicate the state of the Corporation to the residents of Elgin County. It speaks to the achievements, the financial results and the Municipal Performance Measures Program (MPMP) for 2012. The accompanying financial statements have been prepared and are awaiting review by the auditor. Once the auditor has completed his review of the 2012 Financial Statements, expected by the September 24, 2013 Council meeting the Annual Report, Consolidated Financial Statements, Financial Information Return (FIR), and MPMP will be published. RECOMMENDATION: THAT the report titled "2012 Annual Report" dated July 16, 2013 be received and filed; and, THAT the 2012 Annual Report be approved; and, THAT the 2012 Annual Report, Consolidated Financial Statements, Financial Information Return (FIR), and MPMP be issued once the financial statements have been audited. All of which is Respectfully Submitted Jim Bundschuh Director of Financial Services 79 Approved for Submission Mark G. McDonald Chief Administrative Officer Rn Message from the Warden (2012) 3 2012 Awards and Achievements 5 2012 Budget 7 2012 Financial Results 10 Revenues and Costs 10 Municipal Position 13 Municipal Performance Measures Program 14 One of the earliest ambulances in St. Thomas /Elgin, c. 1934 Operated by Memorial Hospital of St. Thomas Today the county provides ambulance service through its five ambulance bases to not only its own residents, but also to the residents of the City of St. Thomas. 2 R1 Message fr•orr the Warden (201 On behalf of the Council and the employees of the County of Elgin, we are pleased to provide you with our A nnual Report for the year ending December 31, 2012. The county spans an area of 186,000 hectares that is blessed with natural assets, such as our extensive lakefronts and picturesque countryside that can draw ten million tourism visitors within a two -hour drive. County government serves almost 50,000 residents with a broad major county roads and bridges, long term care homes, librar county also provides ambulance service not only for its rest en with the City of St. Thomas. In turn, the city provides so Although the greater southwest Ontario region has manufacturing, County Council is optimistic abo dividends being paid from its investments in th funded a satellite office of the Elgin Business Reso in Aylmer. This office helped to start 13 businesses, ex create 38 jobs. As a result of this sucesful pilot project, committed to continuing the Aylmer offi but has also kic the west end in Dutton. We expect that these elute offices resource to the entrepreneurial spirit found throu g t co e of services such as s and a museum. The but also in cooperation for our residents. n hard hit by the t'Elgin's future as a res unity ` In 2012 Elgin Ginty fully e in the east end of the county four additional businesses and county has not only a new satellite office in continue to be a valuable nturn in the, omplete snd use s Were ka In 2012 Elgin Coun municipalities of fu to ensure that these are a an assessment tll qualit' would more efectdlaositi and gr city. n Employment Land Strategy to inform member quirements andtdesired locations for investment in order ilized to their fullest extent. The report also includes vat k le= employment land and an implementation plan that fisting employment areas for further business investment Agriculture continues to be the vibrancy of o creating an environ entrepreneurs thrive. our heritage, but it our economy and adds to Council is focussed on hat will help our agricultural hat's why we established the county's Savour Elgin program to promote local food and drive farm -gate sales. We are also focussed on creating new agricultural entrepreneurs through the $50,000 International Plowing Match (IPM) Agricultural Legacy Scholarship that was established. The first two scholarships of $2,500 each were awarded in 2012 to county youth studying in an agriculturally- related program. Council looks forward to seeing these youth maturing into successful farmers that will continue Elgin's proud agricultural heritage. R9 3 Elgin County won many awards ranging from the International Economic Development Council awards for the Elgin Arts Trail Discovery Guide to the Minister's Award for Innovation for the library's weekly radio program for kids on 105.9 De Brigj in Aylmer. These awards tell us that not only do the businesses and residents in Elgin value the services provided by the county, but outside agencies and ministries recognize the quality of service provided by our local government. Elgin is a community that works together. Both the City and County Councils demonstrated this when together they committed to granting $3 5 million each over ten years to the St. Thomas Elgin General Hospital for its capital campaign. The county has already provided $750,000 as part of its total commitment to the hospital to assist in the covering upfront costs of the construction project. This investment in our community ensures that we all have top -rate health care close to home and ensures that this economic driver continues to play a major role in our prosperity. County Council and staff are proud to be a part of our community and to work with our partners, government organizations, community groups and the private sector, to deliver quality, sustainable programs that meet the needs of Elgin citizens and contribute to a vibrant, healthy and safe community. And in doing so, we will do it in an uniquely Elgin way, because we are .Progressive by I Bill Walters Warden (2012) 4 ELGIN COUNTY COUNCIL AND OFFICIALS - 2012 Fist tL to RI: P Ens Mayor. Municipally of Bayham. J Couckuyt, Mayor. Town of Aylmer. D. Man Deputy Mayor. Montcrpatity cf Central Elg4n, C. McWd6am, Mayor, Munrc pa;iry of Dutton:Dunwtch, Warden B Wafters, Mayor. Music pahty of Central. Elgln'2012. D. Menndi. Mayor. Township of Maiahide, r. A McIntyre. Mayor, Township of Southwoid: J Jere ns Deputy Mayor, Township of Malanode B YJiaht2. Mayor, Municipality of West Elgrn Second IL to R; B Masschaele, Director of Community & Cultural Services J Bundschuh, Director of Financial Services. R Bryce. Director of Human Resources - M G. McDonald, Chief Admntstratne Ottirert C Wafters. Director of Engineering Services, R Duffy. Director of Homes 8. Seniors Services, P Dutchak. Deputy Drector of Engineering Services; A. Smith. General Manager of Eoonomw Development R'1 Denotes Year Warden Council and staff are committed to continually reach for new levels of achievement and innovation. This mind -set of being has been recognized by outside independent bodies through numerous awards that the county is extremely proud of: • The International Economic Development Council award for the Elgin Arts Trail Discovery Guide. • The Economic Developers Council Award for the combined Savour Elgin/Elgin Arts Trail Guide. • Elgin County Library was awarded the Minister's Award for Innovation for its weekly radio program for kids on 105.9 De Brigj in Aylmer. This is the top award for public libraries in Ontario and marks the second time in seven years that the library has won this award. 5 R4 The county is also proud of the achievements made in 2012. These include: • Fully funded a satellite office of the Elgin Business Resource Centre (EBRC) in Aylmer. This office helped to start 13 businesses, expand four additional businesses and create 38 jobs. • Completed an Employment Land Strategy to inform member municipalities of future land use requirements and desired locations for investment in order to ensure that these areas were being utilized to their fullest extent. The report also includes an assessment of the quality of available employment land and an implementation plan that would more effectively position existing employment areas for further business investment and growth. • Established the International Plowing Match (IPM) Agricultural Legacy Scholarship, a partnership between County Council and the 2010 IPM Executive Committee. The first two scholarships of $2,500 each were awarded in 2012 to county youth studying in an agriculturally related program. 2012 IPM Legacy Agricultural Scholarship Winners Left to right are winners Patrick Butters and Kari Huras, Warden Bill Walters and IPM Chair Duncan McPhail • Completed major accessibility and technology upgrades to the Straffordville Library which has seen a significant increase in usage by the community. Upgrades include barrier -free washrooms, modern furnishings and more public access computers. 6 2012 Budget In 2009 and 2010, the county achieved a total of $1.8 million in annual efficiencies. Despite these significant operational improvements, the county was faced with potential double digit tax increases in 2011 as a result of a loss of revenue from the Ontario Municipal Partnership Fund (OMPF - $3 million annually) and Ford property tax (up to $0.7 million annually). In response, a ten year plan was developed to address this challenge, driven by Council's strategic direction, which included the moderate use of reserves, maintaining service levels and moderating the effect on local taxes. The resulting plan included 4% annual tax increases ultimately bringirevenue back in line with expenses by 2016. The 2011 performance to budget of $1.4 million surplus was applied i 12 to reduce the impact on the ratepayer. The 2012 budget included a further $0.4 milli in operational efficiencies. These improvements allowed Elgin' County`to absorb the ev - increasing legislative requirements (e.g. accessibility and ley and make further strategic investments in economic development to support local business (Aylmer Elgin Business Resource Centre). As a result of these various action bounty residents saw a 0.6% reduction in the 2012 tax rate. The 2012 levy increase of $1.1 million represented a 4o increase on the average household. The tax incre ase? the predominate contributor contribu in reducing the 2011 budgeted loss from $3.9 million' $2 million for 2 2. An average home that had no change in assessed value would `ee an $ "decrease in county taxes and a more typical home would see a 4% increase equ The causal follows..;;;, wing c" budget from 2011 levels are summarized as budget planned for a rio loss (expenses in excess of revenue) of $3.9 million. The 20 2 budget was based on costs of $59.1 million and revenue of $56.5 million for a rss of $2.illion; an improvement of $1.3 million compared to the 2011 approved budget predominately explained by the increases in property assessments. This net loss 1l be funded by reserves resulting in a reduction of municipal position. • Inflation contributes a further $1.3 million in cost increases with the increase split almost equally between supply /purchased services and wages /benefits. Partially offsetting this is inflation related revenue increases of $0.6 million. • OMPF funding is resulting in a $0.6 million loss in revenue, bringing the cumulative annual loss to $3 million. • County staff have continued to improve the efficiencies of the operation with a commitment of $0.4 million for 2012. The 2012 capital budget was $9.0 million, up from the prior year capital budget of $7.0 million. The increase is the result of increases in the engineering capital budget for roads 7 RR and bridges. An increase of $1 million in the capital budget was planned for 2012 in the prior ten -year plan and in addition $1 million in capital spending surpluses were used to supplement the budget to fund unexpected road slope failures on Plank Road and Calton Line. Despite these increases, the capital budget is less than the amortization of the county's assets resulting in a net reduction in the anticipated tangible capital assets by $0.4 million. However, Council is committed to addressing the infrastructure deficit and plans to increase spending to over $13 million annually by the end of the ten -year plan. 0 2 Ten -Year Capital Plan The 2012 balance shee $185.9 million, do As a result of the $2.6 m position (tl :;a lnt of from $1 .7 million the capital funds and c million. the capital r closed in ronition that plan. In addit million: • OMPF rese erves budge included an ending municipal position of gted $2 6 million negative net income . ing loss, the budgeted ending municipal � r equi the private sector) is budgeted to be reduced ion. Furthermore, no contributions were budgeted for reset were budgeted to decrease by $1.1 million to $0.8 rues, with the exception of the Terrace Lodge reserve, were se potential capital needs are contained within the ten -year operating serves were budgeted to be reduced by $1.2 million to $3.9 iminated by the reduction in provincial funding. • St. Thomas Elgin General Hospital reserve is increased by $167,000 to $667,000 in anticipation of a donation for the hospital redevelopment. • Reserves for road maintenance, insurance deductibles and working funds have been folded into the mill rate stabilization reserve, more than offset by the budgeted residual reduction in the 2012 municipal position, resulting in a net decrease in the mill rate reserve of $0.1 million to $2.6 million. The measured increases (4% annually) in residential taxes are planned to continue for the first nine years of the ten year plan bringing net income back to a favourable position. Subsequently, tax increases are planned to be reduced to the rate of inflation. 8 R7 The municipal position will decline from $189 million in 2011 to $185 million by 2015, but will then grow to $203 million by 2021. This is $14 million greater than the 2011 municipal position of $189 million, representing an average annual increase of 0.7%. However, assuming a 1.5% inflation rate, the 2021 ending municipal position represents a $17 million reduction in value in real terms. (mill $210 $200 $190 $180 $170 $160 Municipal Position Shortfall to Inflation E Actual/Forecasted 2011 2013 2015 2017 20/1 Maintaining the municipal position in real terms is essential to iTtairitain the integrity of the county's assets, such as our roads and bridges. Despite the loss of municipal position in real terms, this will not lead to financial issues in enn As a result of efficiencies in asset management, through new technologies such as micro surfacing, the county will be able to maintain its existing infrastructure at lower cost. COUNTY OF ELGIN 9 RR The consolidated financial statements have been prepared in accordance with generally accepted accounting principles for local governments as recommended by the Public Sector Accounting Board (PSAB) of the Canadian Institute of Chartered Accountants. The statements and related information are the responsibility of management and include the county's share of the financial activities of the Elgin -St. Thomas Board of Health. The Municipal Act, 2001 requires that the county appoint an independent auditor to express an opinion as to whether the financial statements present fairly the county's financial position and operating results. As part of the annual audit, the auditors provide a written report providing their opinion on the results of the financial statement au The auditor found that the financial statements presented fairly, in all material respects the financial position of the county. The consolidated statement of operations reports annual enue and expenses for 2012 on a comparative basis to the prior year and the budget. The t`of revenue and expenses is the change in economic resources available o tie county and t by results in a change in the accumulated surplus. Sources of Reve u Other Contribu Ions arges Transfer Payments $25.3 41% Requisitions oy Local Muncipalitles $26.6 43% In 2012, the county received revenue of $61.5 million and incurred expenses of $62.4 million for a net loss of $0.9 million, an improvement of $1.3 million over the prior year's loss. The vast majority of revenue is derived from property tax revenue and transfer payments from the provincial and federal governments. 10 • This is the first year that transfer payments are less than tax revenue. As previously discussed, annual OMPF (Ontario Municipal Partnership Fund) payments have been reduced resulting in a cumulative loss of $3 million in OMPF transfer payments placing an increased burden on Elgin County rate payers. External Transfers 4.3 7% Other 1.9 20% Spending by Cost Element (millions) Tax Write -Offs 0.9 1% Rents /Other 0.6 1% Amortization 9.5 15% Wages & Benefits 24.8 41% Materials Contracted Services 6.5 ;5.8 10% Ambu- lance 4 ads- Bridges 8.2 34% Of the t i " expendit illion, wages and benefits account for 41% of those expendi s, with over tv ` birds � se expenses occurring at the long -term care homes. Contracted services and materials combined account for a further 35% of cost with over half attributed to bulance and ads & bridges. Fifteen percent of expenses are a result of amortization wi this sect % being dominated by roads & bridges with 80% of the amortization cost. tern ;l transfers are predominately to the City of St. Thomas for providing Social Service. In addition, Provincial Offences fines collected net of expenses flow through as transfers to the local municipalities. A reduction of municipal position of $2.6 million was budgeted due to the funding losses from OMPF and Ford property tax. However, due to tight financial controls and other factors, Elgin achieved favourable performance to budget of $1.7 million, thereby reducing the net loss to only $0.9 million. Significant performance to budget is as follows: • Other Contributions: The gain on the sale of 99 Edward St. resulted in $0.7 million favourable performance. • Transfer Payments: Lower than expected funding from the province for ambulance and assistance for aged persons resulted in $0.5 million negative performance. qn 11 Homes 16.7 67% • User Fees: Better than expected performance in revenue of $0.5 million. • Assistance to Aged Persons: Favourable performance in wages of $0.3 million, benefits of $0.2 million and expenses of $0.1 million resulting in net positive cost performance of $0.6 million. The county's net deficit of $0.9 million is comprised of net spend after revenue from transfers, user fees, fines and investment income of $27.7 million partially offset by property tax revenue of $26.6 million. The net spend of $27.7 million is broken out by services to our residents as outlined in the chart below: Property Assessment and Support $0.7 3% Net Spending by Service Categry (millions) Transportation Services $10.3 37% Assistance to Aged Persons $4.0 4% Planning & Developm+ ery $0.8 Ambulance Services $2.8 10% Social Services $3.1 11% Library & Cultural Services $2.9 11% Transportation the single rgest net cost to Elgin County with 37% of expenditures. Assistance to Ag d Persons, Social Services, Library, Ambulance and Public Health services combined accounts almost half of the county's net expenditures. Expenditures of 11% are the result of general government and planning & development. It is important to note that general government includes the costs of information technology, finance and human resources departments required to support the above mentioned services being provided to our residents. It also includes a $0.5 million grant to the hospital redevelopment as part of $3.5 million ten -year commitment. Property Assessment and Support is for payments to the Municipal Property Assessment Corporation (MPAC). MPAC is a not - for - profit corporation whose main responsibility is to provide its customers - property owners, tenants, municipalities, government and business stakeholders - with consistent and accurate property assessments. Every municipality in Ontario is assessed its share of the cost of operating this corporation. 12 The consolidated statement of financial position reports the county's financial and non- financial assets, liabilities and accumulated surplus as of December 314, 2012 on a comparative basis. Financial assets are those assets on hand, which could provide resources to discharge liabilities to finance future operations. The difference between financial assets and liabilities, or net financial assets, is an indicator of Elgin County's ability to finance future activities and to meet its liabilities and commitments. Non - financial assets represent economic resources that will be employed by the county to deliver programs and provide services in the future. The sum of financial assets and non - financial assets represents the accumulated surplus, or municipal equity /position of the county.` As a result of the favourable performance to budget, the mud ip l position only declined by $0.9 million comprised of an improvement in net financialsets ofl, million and a decline in non - financial assets of $2.4 million. The decrease in non - financial assets is partially the result capital spending in 2012 of $8.8 million being less than amortization of $9.5 million. Also contributing was capital project efficiencies of $1.2. milli These project efficiencies allowed for the addition of proje' into the 2013 capital budget for Largie Bridge, Bobier generator and Aylmer Library ngs. The other major contributor to the decline in non - financial assets was the sal, of 99 Edward St. which generated cash thereby improving Elgin Cunty's financial a s. Municipal Pos ings it Equipment, 19,4 Roads & Bridg ��� � Land & Furnishings & $136.7 mil 10 Improvements Vehicles $2.9 mil 136.7 .a.w. $19. mil 2.9 19 2% 0% Financial Assets $7.2 mil 7.2 4% Pre -Paid $0.4 mil 0.4 0% Assets under Construction $1.1 mil 1.1 Books 1% $1.4 mil 1.4 1% Equity in roads and bridges comprise 72% of the county's municipal position. Buildings account for 10% of the county's equity. Land and land improvements, which includes land for roads as well as building, makes up 10% of the municipal position. Elgin County's financial assets of $7.2 million comprise only 4% of the county's equity. These financial assets are only slightly greater than one quarterly levy payment allowing the County of Elgin to meet its financial obligations during the three -month period between receipts of property tax revenue. 13 A7 Mime t Pet I t "t t t t, Measures Pro PMP) MPMP is a performance measurement and reporting system that promotes local government transparency and accountability. It also provides municipalities with useful data to make informed municipal service level decisions while optimizing available resources. All Ontario municipalities are required to report MPMP efficiency and effectiveness measures for services provided by their municipality. The following are the highlights comparing 2012 to prior years. Adequacy of Roads 201" , 2011 2012 % of paved lane kilometres rated adequate 739% 73.9% 56.3% An adequate road is a road where surface distress is minimal and no math ance or rehabilitation action is required. The reduction in adequacy in 2012 is the result of a revised, more accurate rating system and a der on of to system itself.`° deterioration of the system is being addressed by Coup it u h the ten-year plan that sees the annual capital spending on the road system inereing from $9.3 million to $11.8 million over the duration of the plan This measured deterioration does not mean that the system is at risk or unsafe. Adequacy of Bridges % of bridges and culverts where the condition is rate as good to v 2010 83.5% 2011 83.5% 2012 83.5% A bri dge'° r culvert is rat .in got ' to very good condition if distress to the primary components i inimal, requiting only maintenance. Primary components are the main load carrying comp n nts of the structure, including the deck, beams, girders, abutments, foundations. Maintenance Costs 2010 2011 2012 Per paved lane kilometre $2,780 $3,966 $3,136 Paved roads are defined as roads with asphalt surface, concrete surface, composite pavement, portland cement or surface treatment. Maintenance includes frost heave /base /utility cut repair, cold mix patching, hot mix patching, shoulder maintenance, surface maintenance, surface sweeping and surface flushing. Surface maintenance activities include crack sealing, spray patching and slurry seal. Also included in these costs are bridge maintenance and winter control costs. Total costs mean operating costs as defined in MPMP, plus amortization and interest on long -term debt, less revenue received from other municipalities for tangible capital assets. The increase in 2011 and 2012 is due to increased 14 z 1'...11N A'l payments to the municipal partners. In addition, 2011 included an incremental payment to a municipal partner for a pumping station. The County of Elgin contracts with its seven member municipalities to provide road maintenance based on a set per kilometre dollar amount. General 2010 2011 2012 Government General Government - % of total operating costs for governance and corporate management. 4.4% 3.6% 4.8% General government administration includes departments prim y involved in general administration, financial management and human resources. ' he ncrease in 2012 is due to the grant to the Elgin St. Thomas General Hospital. Excluding h rant, costs have been reduced over this time period, through actions such as the° downsizing of the management structure. Library Services 0 201 2012 Operating costs for library services per person $48.27 $47.29 $48.96 Operating costs for library services pe 1.53 $2.78 $2.86 Library uses per person Electronic library uses as a percentage of t uses Non - electronic libr; library uses centage of 16.99 17.10 65.4% 34.6% 35.1% 64.9% 39.8% 60.2% Volatility in electronic tii,e static is due to changes in the way that the province and vendors report figures to individual ltraries, particularly in 2010. Further refinements were made in 201 1, resulting in a statistical decrease but not a decrease in actual usage by patrons of the library.tvincial pro ses to track electronic resource usage continue to evolve and this matter will hopefully stabilize going forward. Overall, usage of the library by county residents continues q4 15 For your online source of information regarding: • Consolidated Financial Statements • Financial Information Return (FIR) • Municipal Performance Measures Program (MPMP) • Council Remuneration • Salaries over $100,000 Please visit: iettp:x r .ei ai count ca 1 reo 450 Sunset the ntczlo, N5R 5V1 X531 -1460 Web: elgincounty.ca by 16 REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh — Director of Financial Services DATE: July 16, 2013 SUBJECT: Gas Tax Indexing INTRODUCTION: In March, the Government of Canada announced that starting in 2014, the Gas Tax Fund would be indexed at 2% per year. The government has now announced further details of the plan. DISCUSSION: The attached email from the Association of Municipalities of Ontario (AMO) explains the details now available. The 2% indexing will not begin until 2016. Ontario's share of the fund will decline by $1.8 million (2 %) from 2013 to 2014 based on relative population growth between provinces. Ontario's population grew by 5.6% between the 2006 and 2011 census, which was below the national average of 5.9 %. The population -based redistribution that negatively impacted the province will be the same methodology to reallocate the funds between municipalities. Elgin's population growth of 0.1 % was below the provincial average, therefore the county can expect a decrease in funding in 2014 of greater than 2 %. The county will be receiving $1,510,000 in 2013. The exact amount of the funding change is not known at the municipal level at this time. But for example purposes, if the county's allocation were to drop by 5 -10 %, the impact would be $75,000- 150,000 which would have an impact on the 2014 tax rate of 0.3 -0.6 %. CONCLUSION: The county needs to prepare for a reduction in Gas Tax Funding and include the impact in the 2014 budget deliberations. AMO is working toward have the actual allocations available prior to our adoption of the budget through their communications with Infrastructure Canada. RECOMMENDATION: THAT the report titled "Gas Tax Indexing" dated July 16, 2013 be received and filed. All of which is Respectfully Submitted Jim Bundschuh Director of Financial Services Approved for Submission Mark G. McDonald Chief Administrative Officer 96 Gas Tax Indexing Gas Tax Indexing Oryhol # hyd I dtrbG hyd I dC dp r]rq]fd `# Sent: Mxd#k/}:3461:14531:rP To: M¢ #Exggvflcxk Jim Bundschuh Director of Financial Services & IT /Treasurer County of Elgin Folks, Page 1 of 1 As we notified you in March, the Government of Canada announced that starting in 2014, the Gas Tax Fund would be indexed at 2% per year in $100 million increments. Since our last update, the Government has passed a forumuLa to do so, and has revealed the national allocation and Ountauruo's share. The indexing formula increases the national allocation by 2% per year, but has a 'rounding' provision which increases the actual payment only when the calculation passes the next $100 million threshold. This threshold will be met in 2016 and then again in 2018. The national allocation and Ontario's share is as follows: While individual municipal allocations are unknown at this time, this shows that: ... The benefits of indexing do not reach municipal governments until 2016. ... Ontario's allocation has declined by approximately $1.8 million from 2013 to 2014. This 0.2% decline is because Ontario did not grow as fast as other provinces between the 2006 and 2011 Census. In addition, we know that there will be some re- distribution within Ontario because of population changes in each municipality. Ontario's population has grown by approximately 5.6% between the 2006 and the 2011 Census. If your municipality has grown less than this amount, or has declined in population, it is likely that your allocation will decline. Accordingly, municipalities should use caution in trying to estimate allocations under the new Agreement. Please take these two effects (decline in Ontario's allocation, and municipal population shifts) into account when budgeting and /or completing your long -term financial plans. Do not assume that your allocation will remain the same. AMO is working closely with Infrastructure Canada on moving towards a permanency framework and we continue to stress the importance of letting the municipalities know in advance of 2014 allocations for budget purposes. As soon as we know the allocations for 2014 we will inform you. If you have any questions, please let me know. Judy Dezell Manager — Canada's Gas Tax Fund Implementation AMO 200 University Ave., Suite 801 Toronto, ON M5H 3C6 E -mail: jdezell @amo.on.ca Phone: 416- 971 -9856 ext. 306 .auto ono ca astaxatwork.ca Thus message has been scanned by LastS rLam eMaH seeuyurupy sewuee, purovkded by P opePk. 97 https: / /mail. elgin. ca/owa/ ?ae= Item &t = IPM. Note &id= RgAAAADCff5 VhYUvQg479i... 16/07/2013 2014 2015 2016 2017 2018 Total(14 -18) Ontario $744,949,000 $744,949,000 $782,196,000 $782,196,000 $819,444,000 $3,873,735,000 Canada $2,000,000,000 $2,000,000,000 $2,100,000,000 $2,100,000,000 $2,200,000,000 $10,400,000,000 While individual municipal allocations are unknown at this time, this shows that: ... The benefits of indexing do not reach municipal governments until 2016. ... Ontario's allocation has declined by approximately $1.8 million from 2013 to 2014. This 0.2% decline is because Ontario did not grow as fast as other provinces between the 2006 and 2011 Census. In addition, we know that there will be some re- distribution within Ontario because of population changes in each municipality. Ontario's population has grown by approximately 5.6% between the 2006 and the 2011 Census. If your municipality has grown less than this amount, or has declined in population, it is likely that your allocation will decline. Accordingly, municipalities should use caution in trying to estimate allocations under the new Agreement. Please take these two effects (decline in Ontario's allocation, and municipal population shifts) into account when budgeting and /or completing your long -term financial plans. Do not assume that your allocation will remain the same. AMO is working closely with Infrastructure Canada on moving towards a permanency framework and we continue to stress the importance of letting the municipalities know in advance of 2014 allocations for budget purposes. As soon as we know the allocations for 2014 we will inform you. If you have any questions, please let me know. Judy Dezell Manager — Canada's Gas Tax Fund Implementation AMO 200 University Ave., Suite 801 Toronto, ON M5H 3C6 E -mail: jdezell @amo.on.ca Phone: 416- 971 -9856 ext. 306 .auto ono ca astaxatwork.ca Thus message has been scanned by LastS rLam eMaH seeuyurupy sewuee, purovkded by P opePk. 97 https: / /mail. elgin. ca/owa/ ?ae= Item &t = IPM. Note &id= RgAAAADCff5 VhYUvQg479i... 16/07/2013 REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh — Director of Financial Services DATE: July 17, 2013 SUBJECT: Capping and Clawback By -Laws INTRODUCTION: Each year Council has the opportunity to review its current tax policy. The current policy includes: • Tax ratios as determined by the Province with the exception of industrial which was lowered in 2002. • Selection of the optional class, large industrial. • Tax reductions of 30% and 35% for vacant /excess lands within the commercial and industrial classes respectively. • Lower limit of 100% for new construction. • Tax relief for low income seniors and low income persons with disabilities. • Tax relief for charitable organizations. • Capping options — annualized tax limit increase at 10 %, the prior year's current value assessment (CVA) tax limit increase at 5 %, the CVA threshold for protected (increasing) properties at $250, and "Stay at CVA Tax" set to yes. DISCUSSION: The Treasurers were polled regarding the capping options and all agree that the following options should remain the same as in 2012: • set the annualized tax limit increase at 10% • set the prior years current value assessment (CVA) tax limit increase at 5% • set the CVA threshold for protected (increasing) properties at $250 • "Stay at CVA Tax" set to yes This results in $43,000 (20.5 %) in clawback for commercial properties, $92,000 (40.9 %) for industrial properties and none for multi - residential. 98 RECOMMENDATION: THAT County tax policy set the annualized tax limit increase at 10 %, the prior years current value assessment (CVA) tax limit increase at 5 %, and the CVA threshold for protected (increasing) properties at $250; and the "Stay at CVA Tax" to yes; and, THAT the necessary by -laws be adopted. All of which is Respectfully Submitted Jim Bundschuh Director of Financial Services 99 Approved for Submission Mark G. McDonald Chief Administrative Officer Elgin P '.tlC 53 REPORT TO COUNTY COUNCIL PPL' 6':A �S' CtiR FROM: Steve Evans, Manager of Planning DATE: July 11, 2013 SUBJECT: GIS Parcel Realignment and Correction Proposal INTRODUCTION: This report will provide County Council with information about Geographic Information System (GIS) mapping for Elgin County and the process required in providing accurate parcel mapping for all partner municipalities. BACKGROUND: Elgin County receives parcel mapping data from Teranet, a company that supplies electronic mapping to all Registry Offices in Ontario. The mapping the County receives is referred to as Digital Assessment Parcel Fabric (DAPF) and is updated quarterly. This data is shared with partner municipalities for their use through a multi end -user agreement. The Teranet mapping for Elgin County is called Basic Information Mapping and is not as accurate as the mapping for some of our neighbouring Counties such as Oxford and Middlesex. When the DAPF mapping is overlaid onto Elgin's SWOOP 2010 aerial photographs the inaccuracy of mapping becomes very evident. (See attached property map comparisons between Elgin and Oxford Counties). The inaccurate mapping is a concern for users especially for municipal staff when locating property for planning applications and circulation of notices. This mapping issue has been discussed with partner municipalities and Teranet. It is estimated that a charge of $2.00 per parcel is required to make corrections and that it is more cost - effective to carry out the parcel realignment process on a County -wide basis than for each local municipality to do this individually. There are approximately 22,000 parcels in the County which means that a one -time expenditure of about $44,000 would be required to correct the parcel mapping in Elgin. The County does not utilize GIS and therefore parcel corrections are only useful to local municipalities. It was agreed that each municipality should pay for its particular corrections. On June 14, 2013 the issue was brought to an Elgin County CAO's meeting for review and resulted in a unanimous agreement to proceed with the parcel realignment project with each local municipality covering its allocated costs based on parcel counts. There is also a possibility that costs can be shared with a number of private sector partners. (Parcel counts for each local municipality are attached). 100 Through an agreement with Teranet, Elgin County has been obtaining Digital Assessment Parcel Fabric (DAPF) mapping at an annual cost of $2,900.00 + tax, for a number of years and shares this data with local municipalities. In addition an agreement with the City of St. Thomas has been in place since 2008, to host the data and to make such data available through the Internet on the City's C -Map web server. The annual fee for hosting the mapping data is $500.00. Elgin's five -year agreement with Teranet for the delivery of DAPF products expires in December 2013 and will need to be renewed. Teranet has indicated that the cost will remain at $2,900.00 plus applicable taxes. CONCLUSION: As a result of a meeting with Elgin CAO's there is unanimous agreement that the County of Elgin should proceed with the parcel realignment and correction process on behalf of its partner municipalities. In addition, to be consistent with past practices, Elgin County should continue to cover the on going costs of obtaining Digital Assessment Parcel Fabric (DAPF) mapping data through Teranet, on behalf of all local municipalities. RECOMMENDATION: THAT County Council endorse the recommendation of local municipal CAO's and direct the Manager of Planning and Purchasing Officer to prepare a Request For Proposal to proceed with a parcel realignment and correction project on behalf of Elgin's seven local municipalities, effective in 2014 and that costs be allocated to each local municipality based on parcel counts and that private sector contributions be pursued in order to reduce overall costs; and, THAT County Council directs staff to advise and seek approval from all local municipal Councils of all costs associated with such project prior to the County of Elgin entering into any agreement(s) with vendors; and, THAT County Council directs staff to renew a multi -end user agreement with Teranet for the delivery of Digital Assessment Parcel Fabric on behalf of local municipalities. All of which is Respectfully Submitted Approved for Submission Steve Evans Mark G. McDonald Manager of Planning Chief Administrative Officer 101 Elgin Parcels Parcel is skewed F?o, d All cy,,,fa nCe i lift. Oxford Parcels All parcels and read a-:Ilov..iance s I' i n e .A r ri I s PARCEL COUNTS Bayham Malahide Aylmer Central Elgin Southwold Dutton - Dunwich West Elgin Total 3065 3575 2585 5997 2294 2142 3184 22,842 103 REPORT TO COUNTY COUNCIL FROM: Steve Evans, Manager of Planning DATE: July 8, 2013 SUBJECT: Official Plan of the County of Elgin — Draft Decision INTRODUCTION: This report will provide County Council with an overview of the Draft Decision issued by the Ministry of Municipal Affairs and Housing and a recommendation to accept the draft modifications in advance of a final decision. County Council adopted the Official Plan for the County of Elgin on July 24, 2012 and submitted it to the Ministry of Municipal Affairs and Housing for approval. Following the County's submission the Ministry requested additional information and accepted the application as complete on August 31, 2012. In accordance with Section 17 (40) of the Planning Act the approval authority has 180 days to render a decision after which an appeal to the Ontario Municipal Board may be lodged. The 180 day time period ended on February 27, 2013. Since mid- March the County's Manager of Planning and Meridian Planning Consultants have been working with Provincial staff to resolve a number of matters that have required the Province to amend the Official Plan through modifications. As a result, the Ministry of Municipal Affairs and Housing has now provided a draft decision containing 57 modifications which were discussed at a staff level on June 10, 2013. (See attached) It is important to note that the modifications to the Elgin County Official Plan are for the most part, technical in nature and do not require separate reviews by each local municipality. A resolution of County Council to accept the draft decision including modifications is all that is now required by the Province. DISCUSSION: The Ministry of Municipal Affairs and Housing circulated the adopted Elgin County Official Plan on September 10, 2012 and requested comments by November 13, 2012. After receiving all comments the Ministry advised the County of Elgin in January 2013 that there were a number of outstanding matters that needed to be addressed. In order to resolve these matters meetings were held with the Ministry of Municipal Affairs and Housing, partner Ministries and a number of local municipalities. These meetings required additional time for discussion and negotiation. The discussions were positive and resulted in a number of modifications which clarified policies and improved the Official Plan document. Many of the comments from the various Ministries were technical in nature and readily remedied. A number of more substantial issues were reviewed and discussed resulting in modifications that were acceptable to all parties. 104 CONCLUSION: The Manager of Planning and Meridian Planning Consultants have reviewed the draft decision from the Ministry of Municipal Affairs and Housing which includes 57 modifications and advise that the modifications do not affect the overall intent and purpose of the Official Plan. The Manager of Planning and Meridian Planning Consultants recommend that County Council accept the modifications in the Draft Decision and request that the Ministry of Municipal Affairs and Housing approve the County of Elgin Official Plan as soon as possible. RECOMMENDATIONS: THAT the Council of the Corporation of the County of Elgin accepts the Draft Decision of the Ministry of Municipal Affairs and Housing dated July 19, 2013 which includes 57 modifications to the County of Elgin Official Plan which was adopted by By -Law 12 -17 on July 24, 2012; and, THAT County Council requests the Ministry of Municipal Affairs and Housing to approve the County of Elgin Official Plan. All of which is Respectfully Submitted Approved for Submission Steve Evans Mark G. McDonald Manager of Planning Chief Administrative Officer 105 DRAFT DECISION With respect to the Official Plan for the County of Elgin Subsection 17(34) of the Planning Act hereby modify, and approve as modified, the Official Plan for the County of Elgin as adopted by By -law No. 12 -17, as follows: 1. Part 1 — The Preamble, Section 2, Organization of the Plan, is modified by deleting the third paragraph and replacing it with: "Part III, The Appendices, consisting of Appendix `A' and `B', which do not constitute an operative part of the Official Plan but provides additional information to assist in implementing this Official Plan. Appendix Map 1, Natural Heritage Features and Areas, is an operative part of the Plan." 2. Part 1 — The Preamble, Section 7, The Structure of the Plan, is modified by: (i) moving the words "Appendix Map 1- Natural Heritage Features and Areas" from the last line of the Section to appear after the words: "Schedule C- Aggregate and Petroleum Resource Areas Plan ". (ii) inserting the following sentence at the end of the Section: "Words in italics are defined terms which can be found in Appendix II Alf if Section A4.1 e), Strategic Objectives, is modified by deleting the subsection and replacing it with the following. "e) To focus new development in settlement areas, in accordance with the tiered settlement areas policies of Section B2.5 d) of this Plan." 4. Section A5 e), Economic Strategy, is modified by deleting the word "existing" in the first line and replacing it with "municipalities, ". 5. Section A6.1.1, Settlement Areas, is modified by deleting the Section and replacing it with: "A6.1.1 The settlement areas in the County are divided into three tiers based on their scale, function, and the level of services that exist in each settlement." 6. Section A6.1.3, Provincially Significant Wetlands, is modified by deleting the words as identified" and replacing them with "approved" in the second line. Draft Decision- County of Elgin Official Plan —July 19, 2013 106 7 Section B2.5, Hierarchy of Settlement Areas, is modified by: (i) (ii) (iii) deleting the first sentence of B2.5 c) and replacing it with the following. This Plan establishes a hierarchy of settlement areas based on their scale, function, and the level of services that exist in each settlement." Numbering the first line following B2.5 c) as B2.5 d). Section B2.5 is amended by deleting the paragraph after the headings "Tier 1", "Tier 2" and "Tier 3" and before Table 3 and replacing them with the following: "TIER 1 Tier 1 settlement areas generally have the largest populations in the County and as a consequence have full municipal services (municipal water and sewage services). The boundaries of these settlement areas are shown on Schedule A to this Plan and are listed in Table 3. Given the type of servicing that is provided in these settlement areas and the potential for these settlement areas to be central communities where a range of uses and opportunities are and can be provided, this Plan directs the majority of new growth to Tier 1 settlement areas. TIER 2 The second tier includes those settlement areas which are generally smaller in population than Tier 1 settlement areas and are on partial services (municipal water/individual on-site sewage services or individual on-site water/municipal sewage services). The boundaries of these settlement areas are shown on Schedule A to this Plan and are listed in Table 3. Limited development is permitted in these settlement areas given the absence of full municipal services. Development on partial services is permitted to allow for infilling and rounding out of existing development provided that: a) the proposed development is within the reserve sewage system capacity and reserve water system capacity; and b) site conditions are suitable for long-term provision of such services. In cases where a plan of subdivision or condominium is required in accordance with Section E1.2.1 of this Plan, a settlement area capability study may be required in accordance with Section B2.7 of this Plan. TIER 3 The third tier includes those settlement areas which are generally the smallest communities in the County, are predominately residential in function, and do not have any municipal services (i.e. services are provided by individual on-site water and sewage services). Given their Draft Decision- County of Elgin Official Plan — July 19, 2013 107 size, these settlement areas are identified on Schedule A to this Plan by a symbol and are listed in Table 3. The boundaries of these settlement areas are established in the local Official Plans. Limited development (including new lot creation) is permitted in these settlement areas given the absence of full municipal services. In cases where a plan of subdivision or condominium is required in accordance with Section E1.2.1 of this Plan, a settlement area capability study may be required in accordance with Section B2.7 of this Plan." (iv) Section B2.5 is modified by deleting only the Central Elgin and Southwold Settlement Areas in Table 3, "Settlement Areas in the County of Elgin" and replacing them with the following. 8. Section B2.6, New Development in Existing Settlement Areas, is modified by deleting subsection B2.6 b) and replacing it with the following: "b) the scale and location of the development will be in conformity with the policies in Section B2.5 d);" 9. Section B2.7, Settlement Area Capability Studies, is modified by deleting the word "only" between the words "rounding out is" and "permitted" in the fifth line from the bottom. 10. Section B2.8.1, General Criteria, Settlement Area Expansions and New Settlement Areas, is modified by adding to the end of the phrase in subsection a): "based on the County of Elgin's projected population and employment growth projections as referred to in Section B2.2;" 11. Section B2.8.4, Amendments to this Plan for Settlement Area Expansions or New Settlement Areas, is modified by deleting the paragraph and replacing it with the following: 3 Draft Decision- County of Elgin Official Plan —July 19, 2013 108 Tier 1 Tier 2 Tier 3 Central Elgin Port Stanley Union Sparta Belmont Orwell New Sarum Lynhurst Eastwood Norman Lyndale Southwold Ferndale Talbotville Paynes Mills Shedden Fingal Lawrence Station lona Station Iona Southwold Station Frome Middlemarch Port Stanley Hamlet 8. Section B2.6, New Development in Existing Settlement Areas, is modified by deleting subsection B2.6 b) and replacing it with the following: "b) the scale and location of the development will be in conformity with the policies in Section B2.5 d);" 9. Section B2.7, Settlement Area Capability Studies, is modified by deleting the word "only" between the words "rounding out is" and "permitted" in the fifth line from the bottom. 10. Section B2.8.1, General Criteria, Settlement Area Expansions and New Settlement Areas, is modified by adding to the end of the phrase in subsection a): "based on the County of Elgin's projected population and employment growth projections as referred to in Section B2.2;" 11. Section B2.8.4, Amendments to this Plan for Settlement Area Expansions or New Settlement Areas, is modified by deleting the paragraph and replacing it with the following: 3 Draft Decision- County of Elgin Official Plan —July 19, 2013 108 "An amendment to this Plan will be required for a settlement area expansion or for the establishment of a new settlement area. An amendment to this Plan may not be required in conjunction with an Amendment to a local Official Plan that provides for a minor settlement area boundary adjustment ". 12. Section C1, Settlement Areas, is modified by adding a new Section C1.1.4 "C1.1.4 Site Specific Policy Area - Central Elgin Employment Area The Municipality of Central Elgin Official Plan has designated approximately 700 hectares (approx. 1740 acres) of land east of St. Thomas as an Employment Area. Approximately 277 hectares (685 acres) represent the St. Thomas Municipal Airport lands. Comprising Lots 11 through 14, Concession 9, as well as Part of Lots 11 through 15, and all of Lots 16 through 18, Concession 8 geographic Township of Yarmouth, the limits of the Central Elgin Employment Area are shown on Figure `1'. These lands are strategically located adjacent to the City of St. Thomas industrial park, and extend eastward along Highway #3 in an area where opportunities for intermodal transportation exist. They are planned to be provided with full municipal servicing, and to be the focus of the major concentrations of industrial and service commercial related employment growth and development in the Municipality of Central Elgin Official Plan. The Central Elgin Employment Area has been identified as a Strategic Priority Area within the 2012 County of Elgin Employment Land Strategy. Notwithstanding that the Central Elgin Employment Area is not located within a settlement area and is designated as "Agricultural Area" on Schedule `A' Land Use, lands designated as "Site Specific Policy Area C1.1.4" on Figure `1' to this Plan may be used for employment uses. Development and redevelopment of the lands shall be in accordance with the "Major Industrial" and "Commercial Industrial" policies of the Municipality of Central Elgin Official Plan." 13. Section C1.5, Downtown Areas, is modified by adding the following Section C1.5 g). "g) development and redevelopment projects in the settlement areas to encourage intensification, encourage more efficient use of land and municipal infrastructure, renew urban areas and to facilitate economic and social benefits for the community." 14. Section C2.5, Accessory Accommodation on Farm Properties, is modified by adding the words or seasonal" between the words for full time" and "farm labour" in the second line. Draft Decision- County of Elgin Official Plan —July 19, 2013 109 15. Section C2.7.6, Estate Winery, is modified by (i) Italicizing the words "hospitality room" in subsection b); and by (ii) deleting the words "retail and hospitality uses" in the first line of subsection c) and replacing them with the words "retail uses and hospitality room" 16. Section C2.11, Supporting Agriculture in Elgin County, is modified by adding the words ", provided the local municipal Official Plan includes appropriate policies to support such programs." after the words "to promote agriculture" in Subsection C2.11 g). 17. Section C3.2, Provincially Significant Wetlands, Location, is modified by adding the words and Section D1.2.2.3" between the words "Schedule A" and to this Plan" in the last line." 18. Section C4.3.5.1, Mineral Aggregate Resources Areas, is modified by inserting the following paragraph as the first paragraph. "Mineral aggregate operations shall be protected from development and activities that would preclude or hinder their expansion or continued use or which would be incompatible for reasons of public health, public safety, or environmental impact. Existing mineral aggregate operations shall be permitted to continue without the need for a local Official Plan Amendment or zoning by- law amendment." 19. Section D1.2.1, Establishing a Natural Heritage System, is modified as follows. (i) (ii) renumbering it and moving it to Section D1.2.4; deleting the third sentence of the first paragraph and replacing it with the following. This approach must emphasize that development should not only protect and manage impacts to ecosystems but also include the objective of enhancing and restoring ecosystems appropriately." (iii) adding the word "the" between the words time of" and "next in the last sentence of the third paragraph. (iv) adding the following as the third paragraph. "After a Natural Heritage Study is completed the County Official Plan will be amended to implement the recommendations of the study. Local municipalities will also need to update their Official Plans to conform with the County Official Plan. The County will engage adjacent jurisdictions when developing its natural heritage system, recognizing that natural heritage features and areas cross municipal boundaries." (v) Adding the following as Section D1.2.1 Draft Decision- County of Elgin Official Plan —July 19, 2013 110 "01.2.1 Natural Heritage Features and Areas The County shall recognize and protect the natural heritage features and areas in the County. Natural Heritage features and areas, as defined by the Provincial Policy Statement and the Ministry of Natural Resources' Natural Heritage Reference Manual, as updated from time to time, include: significant wetlands, significant coastal wetlands, significant habitat of endangered species and threatened species, significant woodlands, significant valleylands, significant wildlife habitat, fish habitat, and significant areas of natural and scientific interest (ANSIs). Many natural heritage features rely on the ecological functions provided by watercourses. Watercourses also connect natural heritage features and are especially important in fragmented landscapes where a watercourse may be the only remaining natural area left. Natural heritage features and areas can often, also, overlap with natural hazards. The local municipalities in Elgin County have policies in the local Official mt Plans to protect significant natural heritage features and areas. Local municipalities will be encouraged to continue to identify and rotect provincially and locally significant natural heritage features and areas. Nothing in this Plan is intended to limit local municipalities from providing more detailed policies or a higher level of protection of natural heritage features and areas and/ or natural heritage Plans provided that the such policies maim out in this Plan." 20. Section D1.2.2, Mapping of Natural Heritage Features in this Plan is modified by: (ii) renumbering it and moving it to Section D1.2.3; deleting the word "shown" and replacing it with the word "designated" in subsection a); (iii) deleting the third paragraph after subsection c) and replacing it with "Other features such as valleylands, corridors, significant woodlands, significant habitat of endangered species and threatened species, fish habitat and significant wildlife habitat are not mapped. As more detailed mapping of natural heritage features and areas becomes available, the appropriate Schedules will be updated to include the more detailed information. The boundaries of these features and areas are considered to be approximate." (iv) adding the following as Section D1.2.2 "01.2.2 Defining Natural Heritage Significance Draft Decision- County of Elgin Official Plan —July 19, 2013 111 The determination of the areas and the significance of the natural heritage features and areas are described as follows. D1.2.2.1 Significant Woodlands A woodland is a treed area, woodlot or forested area that provides environmental and economic benefits to both the private landowner and the general public. Woodlands provide benefits such as clean air, wildlife habitat, and outdoor recreational opportunities. In 2006, woodlands made up less than 20% of the land cover in the County of Elgin. The locations of woodlands in the County of Elgin are shown on Appendix Map 1. Elgin County considers woodlands 10 hectares or greater as significant woodland. Woodlands between 2 hectares and 10 hectares are also significant if they are located within 30 metres of the boundary of a significant natural heritage feature (e.g. significant wetland, significant valleyland, fish habitat and/ or watercourses). Other significant woodland criteria may be identified when a natural heritage system is established in accordance with Section D1.2.4 of this Plan. D1.2.2.2 Significant Habitat of Endangered Species and Threatened Species The significant habitat of endangered species and threatened species is not shown on Appendix Map 1. Species at Risk are identified as extirpated, endangered, threatened or species of special concern on the Species at Risk in Ontario List. The Ministry of Natural Resources (MNR) administers the Endangered Species Act, 2007 (ESA) to protect and conserve species at risk and their habitats. Under the ESA, the MNR is responsible for identifying and approving general and regulated habitat, as well as giving technical advice on species at risk and their habitats. The technical advice provided under the ESA supports the implementation of natural heritage policies found within the Provincial Policy Statement, 2005 (PPS). For the purposes of the PPS, MNR is responsible for approving the delineation of significant habitat for species identified as endangered and threatened. Environmental Impact Studies or other planning reports may help with identifying the extent of the habitat of endangered species and threatened species. The significant habitat of endangered species and threatened species will be based on an evaluation of the following considerations: Draft Decision- County of Elgin Official Plan —July 19, 2013 112 a) assessments reviewed and approved by the Ministry of Natural Resources regarding the extent of the species' habitat; b) habitats or areas delineated by MNR and/ or regulated under the ESA; and, c) habitat that is necessary for the maintenance, survival, and /or the recovery of naturally occurring or reintroduced populations of endangered species or threatened species, and where those areas of occurrence are occupied or habitually occupied by the species during all or any part(s) of its life cycle. D1.2.2.3 Significant Wetlands Wetlands are lands that are seasonally or permanently covered by shallow water, as well as lands where the water table is close to or at the surface. In either case, the presence of abundant water has caused the formation of hydric soils and has favoured the dominance of either hydrophytic plants or water tolerant plants. The four types of wetlands are swamps, marshes, bogs, and fens. Wetlands play a very important role in the natural heritage system, since they: provide habitat for plants and animals; store water for groundwater recharge purposes; trap sediments, nutrients and contaminants thereby improving downstream water quality; provide corridors for plant and animal movements; and, • provide flood control and protect shorelines from erosion. Wetlands are evaluated as either provincially or locally significant. Many provincially significant wetlands occur across the County of Elgin (for example, the Calton Swamp, the Aylmer Wildlife Area, and the West Dutton Woodlot). Wetlands often overlap with other natural heritage features including woodlands. Wooded wetlands are known as swamps. Swamps are a predominate feature in Elgin County. Wetlands are also incredibly diverse and therefore provide wildlife habitat for a number of species of plants, mammals, birds, reptiles, amphibians and fish. Currently identified provincially significant wetlands are designated on Schedule A and shown on Appendix Map 1. Locally significant or unevaluated wetlands may be identified and incorporated into the County's natural heritage system in accordance with Section D1.2.4 of this Plan. Draft Decision- County of Elgin Official Plan —July 19, 2013 113 D1.2.2.4 Significant Areas of Natural and Scientific Interest Both Earth Science and Life Science Areas of Natural and Scientific Interest (ANSIs) are areas of land and water containing natural landscapes or features that have been identified as having values related to protection, natural heritage appreciation, scientific study, or education. MNR ranks ANSIs as being provincially, regionally or locally significant. For the purpose of this Official Plan, and to ensure consistency with the Provincial Policy Statement, significant ANSIs include only ANSIs identified as provincially significant. ANSIs play an important role in the protection of Ontario's natural heritage, since they best represent the full spectrum of biological communities, natural landforms and environments across Ontario (outside of Provincial Parks or Conservation Reserves). Although ANSI identified as regionally or locally significant are not included in the PPS definition, information about such ANSIs support the development of natural heritage systems and the identification of significant wildlife habitat. Many ANSIs overlap with other natural heritage features and areas such as significant wetlands, significant woodlands, and significant valleylands. Regionally and locally significant ANSIs may be may be identified and incorporated into the County's natural heritage system in accordance with Section D1.2.4 of this. Plan. Significant ANSI's are shown on Appendix Map 1 D1.2.2.5 Significant Wildlife Habitat Significant Wildlife habitat is an area of land where plants, animals, and other organisms live, and find adequate amounts of food, water, shelter, and space needed to sustain their populations. Significant wildlife habitat is ecologically important in terms of features, functions, representation or amount. It contributes to the quality and diversity of an identifiable geographic area or natural heritage system. Significant wildlife habitat frequently occurs in other natural heritage features and areas such as significant wetlands, significant woodlands, significant areas of natural and scientific interest and /or significant valleylands. Significant wildlife habitat is not currently mapped in the Official Plan. The presence of other natural heritage features and areas can assist with the determination of significant wildlife habitat. D1.2.2.6 Fish Habitat 9 Draft Decision- County of Elgin Official Plan —July 19, 2013 114 Fish habitat is spawning grounds and nursery, rearing, food supply, and migration areas on which fish depend directly or indirectly in order to carry out their life processes. The County is responsible for identifying fish habitat using criteria recommended in the Natural Heritage Reference Manual, in consultation with the appropriate Conservation Authority. D1.2.2.7 Significant Valleylands Valleylands are natural areas that occur in a valley or other landform depression that has water flowing through or standing for some period of the year. They connect natural heritage features and areas within the landscape over large distances (from headwaters to outlets). In urbanized areas or fragmented landscapes, valleylands often constitute, or are associated with, the remaining natural areas. All valleylands which have a well - defined slope, with permanent or intermittent water flowing through and have an average width of 25 metres or more are significant. Significant valleyland boundaries will be defined by taking into consideration stable top of bank, riparian vegetation and flooding hazard limits. Valleylands provide valuable ecological functions. They are also extremely important to the Elgin County social well -being and cultural history. Valleylands are an essential component for establishing connectivity in a natural heritage system. These features may be considered in greater detail when a natural heritage system is established in accordance with Section Di .2.4 of this Plan. D1.2.2.8 Table, Criteria for Determining Significance Natural Heritage Feature The agencies responsible for determining significance: Criteria and methods used to determine significance: Significant Woodlands County of Elgin Using criteria recommended in the Natural Heritage Reference Manual. Significant Habitat of Endangered Species and Threatened Species MNR Delineating/ describing, reviewing and approving the work of others or establishing methods such as training and standards that ensures that the work of others will be acceptable. Significant Wetlands and Significant Coastal Wetlands MNR Delineating wetlands or reviewing and approving the work of others in accordance with the Ontario Wetland 10 Draft Decision- County of Elgin Official Plan —July 19, 2013 115 21. Section D1.2.3, Development and Site Alteration, is modified by: renumbering it and moving it to Section D1.2.6; inserting the words ", through an Environmental Impact Study (EIS)," between the words been demonstrated" and that there will be" in the first line following Subsection b) iv). (i) (ii) 22. Section D1.2, Natural Heritage, is modified by deleting Section D1.2.4 "Significance "; Section D1.2.5, "Significant Habitat of Endangered Species and Threatened Species; Section D1.2.6. "Other Natural Heritage Features; Section D1.2.6.1, "Wetlands "; Section D1.2.6.2, "Areas of Natural and scientific Interest "; Section D1.2.6.3, "Wildlife Areas "; and Section D1.2.6.4, "Fish Habitat". 23. Section 01.2.6.5, Watercourses, is modified by renumbering it as Section D2.1, and moving it to that Section; and, by renumbering Sections D2.1 and D2.2 to Sections D2.2 and D2.3, respectively. 24. Section D1.3, General Policies, is modified by deleting the Section number and title. Section D1.3.1, Use of Lands in Private Ownership ", is renumbered to Section D1.2.9. 25. Section D1.3.2, Adjacent, Lands, is modified by renumbering it as Section D1.2.7, and by deleting the words and wildlife core areas" in the Natural Heritage Feature Table. 26. Section D1.3.3, Potential Natural Corridors, is modified by renumbering it as Section D1.2.5. 27. Section D1.3.4, Environmental Impact Studies, is modified by: Renumbering Section D1.3.4 to Section D1.2.8; Adding the following as the second sentence: "A site inspection may be needed where there is insufficient natural heritage data to determine whether an EIS is triggered. The purpose of the 11 Draft Decision- County of Elgin Official Plan —July 19, 2013 116 Evaluation System. Significant Areas of Natural and Scientific Interest MNR In accordance with the ANSI confirmation process. Significant Wildlife Habitat County of Elgin Using criteria recommended in the Natural Heritage Reference Manual, the Significant Wildlife Habitat Technical Guide and the Eco- Region Criteria Schedules and using Ecological Land Classification. Significant Valleylands County of Elgin Using criteria recommended in the Natural Heritage Reference Manual. 21. Section D1.2.3, Development and Site Alteration, is modified by: renumbering it and moving it to Section D1.2.6; inserting the words ", through an Environmental Impact Study (EIS)," between the words been demonstrated" and that there will be" in the first line following Subsection b) iv). (i) (ii) 22. Section D1.2, Natural Heritage, is modified by deleting Section D1.2.4 "Significance "; Section D1.2.5, "Significant Habitat of Endangered Species and Threatened Species; Section D1.2.6. "Other Natural Heritage Features; Section D1.2.6.1, "Wetlands "; Section D1.2.6.2, "Areas of Natural and scientific Interest "; Section D1.2.6.3, "Wildlife Areas "; and Section D1.2.6.4, "Fish Habitat". 23. Section 01.2.6.5, Watercourses, is modified by renumbering it as Section D2.1, and moving it to that Section; and, by renumbering Sections D2.1 and D2.2 to Sections D2.2 and D2.3, respectively. 24. Section D1.3, General Policies, is modified by deleting the Section number and title. Section D1.3.1, Use of Lands in Private Ownership ", is renumbered to Section D1.2.9. 25. Section D1.3.2, Adjacent, Lands, is modified by renumbering it as Section D1.2.7, and by deleting the words and wildlife core areas" in the Natural Heritage Feature Table. 26. Section D1.3.3, Potential Natural Corridors, is modified by renumbering it as Section D1.2.5. 27. Section D1.3.4, Environmental Impact Studies, is modified by: Renumbering Section D1.3.4 to Section D1.2.8; Adding the following as the second sentence: "A site inspection may be needed where there is insufficient natural heritage data to determine whether an EIS is triggered. The purpose of the 11 Draft Decision- County of Elgin Official Plan —July 19, 2013 116 site inspection is to identify potential significant natural heritage features and areas that may require further study and evaluation." 28. Section D1.3.4.1, Purpose of an Environmental Impact Study, is modified by: Renumbering Section D1.3.4.1 as Section D1.2.8.1; Adding the following as the last paragraph: "Where an Environmental Impact Study has been completed, the County, as the approval authority for land use planning applications, must be satisfied that it has been demonstrated that there will be no negative impact on the natural features or their ecological functions. A local Municipality, as the approval authority for zoning, minor variance, site plan and building permit applications will. require Environmental Impact Studies to be completed, depending upon the feature and the policies of the local Official Plans." 29. Section D1.3.4.2, What an Environmental Impact Study Should Demonstrate, is modified by: (i) Renumbering Section D1.3.4.2 as Section D1.2.8.2; (ii) Deleting the words "the use" and replacing them with the words "development and site alteration" between the words "demonstrate that the" and "will not" in the second last line." 30. Section D1.2, Natural Heritage, is modified by adding a new Section D1.2.10. "01.2.10, Agricultural Uses. Nothing in this Plan is intended to limit the ability of existing agricultural uses to continue on lands within, or adjacent to, natural heritage features and areas. New agricultural uses that require approval under the Planning Act will be permitted within or adjacent to natural heritage features and areas provided it has been demonstrated, to the satisfaction of the County or the local municipality, as the case may be, that there will be no negative impact on the natural heritage features or their ecological functions." 31. Section D3.7, Waste Disposal Sites, is modified by deleting the word "closed" and replacing it with the words "waste disposal" in the third line in the second paragraph. 32. Section E1.2, Subdivision of Land, is modified by deleting the first two paragraphs and replacing them with the following. This section is intended to contain policies that are to be considered with every application to develop land in the County through the subdivision, condominium and consent to sever processes. Regard shall also be given to the specific policies dealing with lot creation in each land use designation in addition to other 12 Draft Decision- County of Elgin Official Plan —July 19, 2013 117 policies in the Plan. Under Section F8.3 of this Plan, the proponents may be required to prepare and submit information in support of the application, including studies to determine the cumulative impact of the proposed development on ground water resources in Tier 2 and Tier 3 Settlement Areas such as a settlement area capability study or a cumulative groundwater impact assessment, as set out in Section B2.7. County Council shall approve only those plans of subdivision, condominium or consent to sever applications, which comply with the provisions of this Plan and the applicable local Official Plan. Under conditions of approval, pursuant to the Planning Act:" 33. Section E1.2.1, When a Plan of Subdivision is Required, is modified by inserting the following sentence as the first sentence. "Applications for the creation of multiple lots are encouraged to proceed by the plan of subdivision process." 34. Section E1.2.2, Subdivision Review Cri a, is modified as follows.' (i) Section E1.2.2 b) is amended by renumbering it as "E1.2.2 c)" and the following is inserted as Section E1.2.2.b) "E1.2.2 b) the outcome of and recommendations of the Settlement Area Capabilities Study, as set out in B2.7" Section E1.2.2. d) is inserted after the renumbered E12.2 c), and the remaining subsections are renumbered accordingly. "d) in areas without full municipal services, the plan can be serviced with an appropriate water supply and means of sewage disposal, provided there is confirmation of sufficient reserve sewage system capacity and reserve water system capacity, as the case may be, and" Section E1.2.2, Subdivision Review Criteria, is amended by deleting the previous Section E1.2.2 c), now E1.2.2 e) and replacing it with the following "e) as determined through supporting studies, as may be required under Section F8.3, the plan is designed to reduce or mitigate any negative effect on surrounding land uses, including but not limited to the transportation network, significant natural heritage features and areas, and surface and ground water." 35. Section E1.2.3.3 c), Technical Severances, is modified by deleting it in its entirety and replacing it with the following. 13 Draft Decision- County of Elgin Official Plan —July 19, 2013 118 "c) the new lot can be serviced with an appropriate water supply and means of sewage disposal provided there is confirmation of sufficient reserve sewage system capacity and reserve water system capacity within municipal sewage services and municipal water services." 36. Section E1.2.3.4 a), Lot Creation on Lands in the Agricultural Area, is modified by adding the words as established in the local planning documents; or," at the end of the sentence. 37. Section E1.2.3.4 c), Lot Creation on Lands in the Agricultural Area, is modified by adding the words as outlined in Section C2.6 of this Plan," between "agricultural- related use" and "provided the new lot" in the first line. 38. Section E2, Cultural Heritage Resources, is modified as follows. (i) Section E2 is modified by inserting the following headings, E2.1.1 and E2.1.2, and inserting the following Section before the first sentence. "E2.1.1 Objectives The objective of this Plan is to • encourage the identification, of cultural heritage resources and to protect, conserve and enhance them and to strive to have all new development occur in a manner that respects the County's rich cultural heritage. raise the public's awareness that cultural heritage resources are important to the County of Elgin and to its local municipalities and should be protected for future generations. E2.1.2 Policies' (ii) Section E2.1.2, previously Section E2, is modified by deleting the words "whenever practical" in the first sentence. (iii) "Section E2.1.2, previously Section E2, is amended by adding the words "local municipal" between the words "support the use of" and "Community Improvement Plans" in the first line of the last paragraph. (iv) Section E2 and by adding the following paragraph underneath the last paragraph of this section: The County encourages the identification and conservation of built heritage resources of cultural heritage value or interest, under Part IV of the Ontario Heritage Act, as per Ontario Regulation 9/06, and heritage conservation districts under Part V of the Ontario Heritage Act. The County also 14 Draft Decision- County of Elgin Official Plan —July 19, 2013 119 encourages local municipalities to identify and conserve cultural heritage landscapes under Part IV and V of the Ontario Heritage Act. The County will conserve the cultural heritage resources within the County by requiring a Cultural Heritage Impact Assessment by a qualified person for development proposals that include or are adjacent to protected heritage properties." 39. Section E4.1, General Policies, Sanitary Sewers and Water, is modified by inserting a new subsection (i). "i) Encourage monitoring the impacts of private sewage systems in settlement areas, particularly for Tier 2 settlement areas, in order to protect and improve ground and surface water quality and as a basis for consideration of future servicing needs." 40. Section E5.5.3, Land Use Compatibility Adjacent to Airport, is modified by inserting the words "odour and other contaminants" after the word "noise" in the second line." 41. Section F6.2, Implementation, is modified by deleting the words and the council of a lower tier municipality may make grants or loans to County Council" in the second and third lines of the last paragraph. 42. Section F8.2, Minimum Submissions Requirements, is modified by deleting the words "Official Plan Amendment" and replacing it with the words "County Official Plan Amendments, local Official Plan Amendments" in the second line. 43. Section F8.3, Supplemental Submission Requirements, is modified by deleting the first sentence in subsection a) in its entirety and replacing it with the following. This section lists the studies, plan or items required support an application for a County Official Plan Amendment, a local Official Plan Amendment, plans of subdivision or condominium, or consent to sever." 44. Section F8.3 b), Supplemental Submission Requirements, is modified by i) Inserting the words "County or local" between the words "for" and "Official Plan" in the first phrase. ii) Renumbering "xvii) Any other studies required by the County which are not reflected in the above list." as "xviii" and replacing "xvii" with: "xvii Settlement Area Capability Study." 45. Section F8.3 c), Supplemental Submission Requirements, is modified as follows. i) By deleting the introductory phrase and replacing it with: The following may be required to support an application for a plan of subdivision or condominium or consent to sever;" 15 Draft Decision- County of Elgin Official Plan —July 19, 2013 120 ii) Renumbering "xiv) Any other studies required by the County which are not reflected in the above list." as "xvi" and inserting the following: "xiv Settlement Area Capability Study. xv Cumulative groundwater impact assessment" 46. Section F9, Monitoring, is modified by deleting the word the Municipality" and adding the words each local municipality" before the words will be" in the second line in the third paragraph." 47. Section F10.6, Operative Parts of the Official Plan, is modified by deleting the first sentence in the Section and replacing it with the following. "Part 2 and Sections A, B, C, D, E, F and Map Schedules A, B, C, and Appendix Map 1 constitute the operative parts of the Official Plan of the County of Elgin." 48. Appendix A, Defined Terms, Estate "hospitality room ". inery, is modified by italicizing the words 49. Appendix A, Defined Terms, modified by inserting a new definition "Hospitality Room" after "Home Occupation" as follows. "Hospitality Room Means a designated area within the main winery building and /or patio attached to the main winery building where complementary food service is provided to patrons for the purpose of an accompaniment to the wine tasting experience, but shall not include a restaurant, banquet hall or conference facility." 50. Appendix A, Defined Terms, Settlement Areas, page 111, is modified by inserting the words ", as depicted in Schedule A, " between the words "Municipalities" and "such" in the first line and by removing the brackets around such as cities, towns, villages and hamlets" in the first and second line." 51. Appendix A, Defined Terms, Significant, page 112, is modified by deleting the definition in its entirety and replacing it with the following definitions. "Significant Wetland Means a wetland area or coastal wetland approved as Provincially significant by the Ontario Ministry of Natural Resources using evaluation procedures established by the Province, as amended from time to time. Significant Woodland Means a woodland 10 hectares or greater as a significant woodland. Woodlands between 2 hectares and 10 hectares are also significant if they are located within 16 Draft Decision- County of Elgin Official Plan —July 19, 2013 121 30 metres of the boundary of a significant natural heritage feature (e.g. significant wetland, significant valleyland) fish habitat and/ or watercourses. Significant Habitat of Endangered Species and Threatened Species Means the habitat, as approved by the Ontario Ministry of Natural Resources, that is necessary for the maintenance, survival, and /or the recovery of naturally occurring or reintroduced populations of endangered and threatened species, and where those areas of occurrence are occupied or habitually occupied by the species during all or any part(s) of its life cycle. Significant Wildlife Habitat Means areas that are ecologically important in terms of features, functions, representation or amount, contributing to the quality and diversity of an identifiable geographic area or natural heritage system. In making this determination on significance, the approval authority will rely on the MNR Wildlife Habitat Technical Guide and the Natural Heritage Reference Manual and the Eco- Region Criteria Schedules and using Ecological Land Classification. Significant Valleyland Means a valleyland that has a well- defined slope, with permanent or intermittent water flowing through and has an average width of 25 metres or more. Significant valleyland boundaries will be defined taking into consideration stable top of bank, riparian vegetation and flooding hazard limits. Significant Area of Natural and Scientific Interest Means an area identified as Provincially significant by the Ontario Ministry of Natural Resources using evaluation procedures established by the Province, as amended from time to time. Significant Built Heritage Resources, Cultural Heritage Landscapes, and Archaeological Resources Means resources that are valued for the important contribution they make to our understanding of the history of a place, an event, or a people." 52. Appendix B, Environmental Impact Study, is deleted and replaced with the attached revised Appendix B dated July 19, 2013. 53. Schedule "A ", Land Use, is deleted and replaced with the attached revised Schedule "A" dated July 19, 2013. 54. Schedule "B ", Transportation, is deleted and replaced with the attached revised Schedule "B" dated July 19, 2013. 17 Draft Decision- County of Elgin Official Plan —July 19, 2013 122 55. Schedule "C ", Aggregate and Petroleum Resource Areas, is deleted and replaced with the attached revised Schedule "C" dated July 19, 2013. 56. Appendix "#1", Natural Heritage Features and Areas, is deleted and replaced with the attached revised Appendix Map "1 ", Natural Heritage Features and Areas, dated July 19, 2013. 57. Figure 1, Central Elgin Employment Lands, is inserted at the end of Section C1.1.4. Dated at London this day of Director Municipal Services Office - Western Ministry of Municipal Affairs and Housing 18 Draft Decision- County of Elgin Official Plan —July 19, 2013 123 COUNTY OF MIDDLESEX CITY OF LONDON COUNTY OF MIDDLESEX CENTRAL ELGIN MALAHIDE SOUTHWOLD South Id St to COUNTY OF OXFORD DUTTON /DUNWICH , nes NI Is Femd WEST ELGIN BAYHAM Corinth ord Ile Codn County of Elgin Official Plan Schedule 'A' Land Use Land Use Designations Settlement Areas Agricultural Tier 1 [ ] Agricultural Area Tier 2 Wetlands Tier Provincially Significant Wetlands Tier 1 malahme Tier 2 Springfield Port Bruce Copenhagen Orwen Lyons Tier 3 iongsmill Corners Avon Summers Corners South Gore Luton Mount Sal ern Calton Southwold Ferndale ® St. Thomas Municipal Airport 124 Wert Elgin Rodney West Lorne 5 Tamotulle Shedden Fingal Lawrence Station lona Station lona outh wold station Frorne Mi ddl emarm Port Stanley Hamlet New Glasgow Eagle Clachan 15 20 km Data Source: Data provided by the County of Elgin and the Ministry of Natural Resources Land Information Ontario. Copyright Queen's Punter of Ontario, 2013. July 19, 2013 Tier Tier Tier Aylmer Aylmer Bayham well Vienna tratiordulle Eden Eden inm Nall Ri mmond Central Elgin tanl ey Sparta Belmont Lynhuorst Orwell New Sarum Eastwood Norman Lyndale Dutton lunwich Dutton Wauacemwn lona lona Station Duttona seam Land Use Designations Settlement Areas Agricultural Tier 1 [ ] Agricultural Area Tier 2 Wetlands Tier Provincially Significant Wetlands Tier 1 malahme Tier 2 Springfield Port Bruce Copenhagen Orwen Lyons Tier 3 iongsmill Corners Avon Summers Corners South Gore Luton Mount Sal ern Calton Southwold Ferndale ® St. Thomas Municipal Airport 124 Wert Elgin Rodney West Lorne 5 Tamotulle Shedden Fingal Lawrence Station lona Station lona outh wold station Frorne Mi ddl emarm Port Stanley Hamlet New Glasgow Eagle Clachan 15 20 km Data Source: Data provided by the County of Elgin and the Ministry of Natural Resources Land Information Ontario. Copyright Queen's Punter of Ontario, 2013. July 19, 2013 COUNTY OF MIDDLESEX CITY OF LONDON .. .,3. MALAHIDE CENTRAL ELGIN SOUTHWOLD DUTTON /DUNWICH COUNTY OF MIDDLESEX COUNTY OF OXFORD WEST ELGIN BAYHAM \ti \\ \\ County of Elgin Official Plan Schedule 'B' Transportation Provincial Highway Local Active Waste Disposal 3,3 County Major Artenal O County Future Intersection Improvements Former Waste Disposal m County MinorArtenal Proposed Transportation Condor 3 County collector . Toursm corridor County Suburban Link ® St. Thomas MunicipalAirport County Local Active Rao one 125 0 5 10 15 20 km Data Source: Data provided by the County of Elgin and the Ministry of Natural Resources Land Information Ontario. Copyright Queen's Printer of Ontario, 2013. July19,2013 \0 County of Elgin Official Plan Schedule 'C' Aggregate and Petroleum Resource Areas Resource Areas Aggregate Resource Area Petroleum Resource Area ® St. Thomas Municipal Airport 126 o 5 10 15 20 km Data Source Data provided by the County of Elgin and the Min sty of Natural Resources Land Information Ontario. Copyright Queen's Punter ofontano, 2011. July19,201e COUNTY OF MIDDLESEX CITY OF LONDON COUNTY OF MIDDLESEX CENTRAL ELGIN MALAH IDE AVON E SOUTHWOLD COUNTY OF OXFORD DUTTON /DUNWICH r WEST ELGIN BAYHAM ... SSi 1 �4\ County of Elgin Official Plan Appendix #1 Natural Heritage Features and Areas Resource Areas Woodlands ® St. Thomas Municipal Airport Provincially Significant Wetlands ANSI 127 0 5 10 15 20 km Data Source: Data provided by the County of Elgin and the Ministry of Natural Resources Land Information Ontano. Copyright Queens Punter of ontano, 2012. July19,201e FIGURE '1' Municipality of Central Elgin Site Specific Policy Area C1.1.4 400 0 400 800 1200 Metres St Thomas EMU �0 °000 City of St Thomas Talbot =Line fHighway -3) - Elm -Line REPORT TO COUNTY COUNCIL FROM: Rhonda L. Duffy, Director of Homes and Seniors Services Jim Bundschuh, Director of Financial Services DATE: July 4, 2013 SUBJECT: 2013/2014 Annual Long -Term Care Homes Funding Announcement INTRODUCTION: In July, 2013, the Minister of Health and Long -Term Care (MOHLTC) announced the annual increases for long term care homes. The increase is slightly higher than budgeted, but less than in previous years, resulting in a positive impact to the Homes budget. DISCUSSION: Traditionally, long term care has received annual increases to all funding envelopes which include; nursing and personal care, program and support services, raw food and other accommodation. Staff budgeted at a very conservative increase this year in anticipation of a minimal increase from the MOHLTC. The table below outlines the net impact on the budget versus actual funding increases for 2013: Bobier Villa $4,168 Elgin Manor $6,095 Terrace Lodge $6,628 Total $16,891 CONCLUSION: The modest funding provided by the MOHLTC has provided a positive impact on the anticipated budgeted increases for the homes. While this increase is higher than anticipated, it does not adequately address the budgetary needs for long term -care in the face of increasing acuity of care and responsive behaviours. RECOMMENDATION: THAT the report titled "2013/2014 Annual Long -Term Care Homes Funding Announcement" dated July 4, 2013, be received and filed. All of which is Respectfully Submitted Approved for Submission Rhonda L. Duffy Mark G. McDonald Director of Homes and Seniors Services Chief Administrative Officer Jim Bundschuh Director of Financial Services 129 REPORT TO COUNTY COUNCIL FROM: Clayton Watters, Director of Engineering Services DATE: July 8, 2013 SUBJECT: Asset Management Plan — Request for Proposal INTRODUCTION: The County of Elgin was successful in securing funding through the Municipal Infrastructure Investment Initiative (MITI) Asset Management Program. The County entered into an agreement with the province to receive monies and issued a Request for Proposal (RFP) to prepare an asset management plan. This report recommends accepting one respondent. DISCUSSION /CONCLUSION: The County of Elgin has been allocated $34,205.52 through the MITI. To receive the funding, the County entered into a Contribution Agreement and will create an asset management plan in accordance with the "Building Together: Guide for Municipal Asset Management Plans ". The plan must be completed before December 31, 2013 and its completion is mandatory in order for municipalities to qualify for future provincial funding programs. The County issued a RFP on April 25, 2013, with a closing date of May 15, 2013. A total of 10 Ontario companies responded. County staff reviewed the proposals, which were rated on: understanding the project and requirements; project methodology; company background and staffing qualifications; and costs and fees. Subsequently, the two best proposal respondents were interviewed by four county staff. After interviewing the two best candidates, staff recommend Dillon Consulting Limited as meeting the needs of the County. The submitted price of $39,685 (plus HST) is higher than the budget for the project ($34,205.52) by approximately $5,500. The $5,500 will be allocated from the surplus from the Largie Bridge Capital Project. RECOMMENDATION: THAT Dillon Consulting Limited — Request for Proposal, dated May 15, 2013, be selected for the Asset Management Plan, Contract No. 6290 -13 -05 at a total price of $39,685 exclusive of taxes. All of which is Respectfully Submitted Approved for Submission Clayton Watters Director of Engineering Services Mark G. McDonald Chief Administrative Officer 130 .:a REPORT TO COUNTY COUNCIL FROM: Jeff Lawrence, Tree Commissioner/Weed Inspector DATE: July 19, 2013 SUBJECT: Clearing Exemption Application for North Part Lot 11, Concession 3 Municipality of Dutton /Dunwich INTRODUCTION: The Tree Commissioner received a Council Exemption for Woodlands Clearing Application from Carl McLeod & Sons Ltd. requesting permission to clear two hectares of woodland for the purpose of providing more efficient farming practices on North Part Lot 11, Concession 3 in the Municipality of Dutton /Dunwich. DISCUSSION: Woodland assessment and species inventories identified a degraded upland woodland with a high percentage of ash trees, all in decline. Historic pasturing within the woodland has left many of the mature trees damaged and with no understory. The landowner has identified the area on the following map as the area that he would be willing to reforest in order to meet Elgin County's No Net Loss" Policy. As per the protocol in the Woodlands Conservation Bylaw, letters were sent to all adjacent landowners and the property was posted 21 business days in advance of the application being considered by council. There were no comments or objections from neighbouring landowners or from the general public during the posting and notification process. CONCLUSION: This application is consistent with Elgin County's No Net Loss Policy ". Reforesting the area proposed by the landowner will ultimately: 1) Provide a net increase in forested area; 2) Increase riparian vegetation along a watercourse; 3) Potentially increase species diversity within the wooded area; 4) Retire marginal farmland. RECOMMENDATION: THAT Council approve an Exemption for Woodlands Clearing conditional on the applicant contributing an amount of $3.00 per seedling to a local planting agency. The number of seedlings in the replanting agreement as per the No Net Loss" policy is 3,500. All of which is Respectfully Submitted Approved for Submission Jeff Lawrence Tree Commissioner /Weed Inspector Mark G. McDonald Chief Administrative Officer 131 use Carl McLeod & Sons Ltd. Council Exemption Application Area 0.6 0. 28 i 0.6 Kilometers © Latitude Geographics Group Ltd. This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION 132 Legend 2010 Aerial Photographs B Red: Band_l :I Green: Band_2 M Blue: Band _3 1:11,220 Notes N. Pt Lot 11, Concession 3, Municipality of Dutton /Dunwich REPORT TO COUNTY COUNCIL - Amended at County Council on July 23, 2013 FROM: Brian Masschaele, Director of Community and Cultural Services Jim Bundschuh, Director of Financial Services DATE: June 27, 2013 SUBJECT: Facility Plan for Museum and Provincial Offences Court — Next Steps INTRODUCTION: Council's 10 -year capital plan includes provision for meeting space needs within the Elgin County Administration Building beginning in 2014, particularly as it pertains to the Elgin County Museum and Provincial Offences Act (POA) Court. This report provides further details on proposed plans to address these space needs within the existing capital plan and seeks Council's approval in principle to move forward with the project so that other funding opportunities may be explored in advance of Canada's Sesquicentennial in 2017. DISCUSSION: In November 2011, staff brought forward a report titled "Capital Funding and Facility Plan for Elgin County Museum" which outlined for Council the Museum's space needs for the longer - term based on functional considerations and comparators with other county museums, while also outlining potential funding opportunities in light of the 150th anniversary of Confederation taking place in 2017. Among the many issues addressed in that report is the unconventional location of the museum on the 4th floor of the Elgin County Administration Building and the challenges this location poses in terms of meeting its mandate. For example, the museum is not able to highlight the significant role that agriculture has played in the County's history due to configuration of the fourth floor and limitations posed by the elevator. Similar limitations exist for artifacts such as historic furnishings. Due to these limitations, the Museum has resorted to storage of certain items in an undeveloped space in the basement of Elgin Manor. In November 2011, Council passed the following recommendations: THAT the allocation of $100,000 for facility needs of the Elgin County Museum be referred to the 2012 budget deliberations; and, THAT a detailed assessment of all future facility needs for County operations be brought forward for Council's consideration in 2012." Subsequently, Council held a special meeting on January 10, 2012 to discuss space needs for all County departments at which time a further recommendation was approved as follows: 133 THAT Council authorize the engagement of an architect to examine the options for the identified facility space needs through either an addition to the existing County Administration Building or renovations within the existing envelope or a combination thereof." As a result of these subsequent recommendations, the initial $100,000 allocation for museum storage was integrated into a longer -term plan for space needs throughout the building as reflected in the 10 -year plan. Staff have since engaged the services of Spriet Associates to develop a building layout to meet the identified space needs of the Museum and POA Court based on two primary options that Council identified; i.e. renovation within the existing building or construction of a new facility on County property to the south. Space Planning / Cost Estimate Analysis Attached to this report is the Space Planning and Cost Estimate report for the above options as directed by Council. This report recommends proceeding with construction of a new facility adjacent to the Elgin County Administration Building and outlines the reasons for this recommendation which include the following: • It is a more cost - effective solution to meet the identified space needs. The report estimates that it will cost $1.16 million less to build a new facility, largely due to the presence of asbestos -laced walls in the current building which will require a costly abatement process. • Renovation within the existing building will require the temporary dislocation for a year or more of County staff within POA, Library Services and Economic Development and Tourism. This means temporary offices will need to be established in order to maintain services which will be costly. Creating a temporary, secure POA office alone will require a considerable expense and is likely not feasible. Furthermore, it will result in the permanent dislocation of at least some existing tenants in the building, thereby decreasing revenue. • Renovation within the building cannot functionally meet the identified space needs of 15,000 square feet for museum and cannot deliver the required environmental standards. Part of the expansion would need to take place on the first floor through the creation of a multi - purpose exhibit area adjacent to Council Chambers. Creating such a space would require the use of temporary walls, thereby making control of temperature and relative humidity futile while posing security challenges for the collection. Additional climate - controlled storage would also need to be created on the third floor. This would mean that the museum's operations will be spread out over three floors, posing serious operational challenges. As a result of the architect's recommendation, staff engaged the firm to develop the attached floor plan. This document is by no means a detailed rendering of all the potential design features of such a building but rather is intended to demonstrate how the overall layout could proceed. The proposed addition would have the following attributes: • 22,650 square feet of space, with just under 16,000 devoted to museum and just over 7,000 devoted to POA; 134 • The museum portion would occupy two floors facing east to Sunset Drive, making it much more visible and accessible to the public. The first floor would house collection storage and staff working areas. The second floor would house exhibition and programming space, along with an information area for county tourism; • POA would occupy one floor facing west and would essentially constitute a "building within a building ", with a secured entrance for Justice of the Peace / law enforcement use and a separate entrance for public use. • POA will have access to two courtrooms. This will enable staff to meet the growing case load on scheduled court days while also creating a secondary facility that can be used for special trials and inquests. The number of cases that automatically scheduled for trial (commonly referred to as "P3's ") stood at 708 cases in 2012 which was a nine per cent increase from 2011 and is in keeping with a longer -term trend towards a growing case -load. The number of special trial days convened in addition to this was 15 in 2012, up from 9 in 2011 and again part of larger trend towards more sitting days for special trials. One courtroom as currently constituted will not be able to accommodate the growing number of "P3's" and the growing need for special trial days. Access to a second courtroom is growing to a critical stage to ensure that special cases can be prosecuted on a more timely basis while meeting the increasingly complex needs of the prosecution, defence, judiciary and witnesses involved in these proceedings. Current estimates for construction of a facility to meet the needs of POA and museum is approximately $5.5 million. Council's 10 -year capital plan includes provision for $5 million of these funds beginning in 2014, with major contributions of approximately $1.9 million made in each of 2016 and 2017. The remaining $500,000 will be gained through re- allocation of the capital maintenance budget for the Elgin County Administration Building. An additional $200,000 of annual operating costs is also in the 10 -year business plan to cover anticipated increases for utilities, maintenance and staffing in the new building. Offsetting these expenditures is a projection of $2 million in revenue through grants or fundraising by 2017. Council's endorsement of this project in principle now will enable staff to pursue funding opportunities from federal, provincial and private sources. Staff will keep Council informed about the feasibility of this goal as part of a more detailed fundraising strategy to be presented in the coming months. As the November 2011 report on the needs of the museum pointed out, it is expected that both federal and provincial governments will have a cultural infrastructure program in place as soon as 2014 in anticipation of the 150th anniversary of Confederation of both Canada and Ontario. Furthermore, staff are confident that there is significant support among County residents and organizations to engage in a successful community fundraising campaign, further details about which can be developed if Council approves proceeding with this project in principle. It should be noted that museum has operated in its current location with no capital cost to the ratepayer. The renovation of the fourth floor was paid entirely through federal, provincial and private sources and has added considerable value to the building. The investment made into this space could be further maximized by expanding Elgin County Archives into that location at minimal cost after the museum vacates, which will also serve to meet the space needs of archives for many years to come while adhering to 135 conditions of federal / provincial funding for the fourth floor renovation that took place in 2005. A more detailed plan for use of the current space by Archives will be developed should Council endorse in principle the proposal as outlined in this report. A further benefit to this plan is that the space vacated by POA in the Elgin County Administration Building could then be utilized by planning and land division, allowing for future integration into the adjacent Economic Development department. Council can be assured that staff have investigated other vacant properties for the purpose of meeting the identified space needs but these options have been ruled out due to a variety of limiting factors. Potential Sources of Funding for Cultural Facilities At Council's May 28, 2013 meeting, staff were directed to explore potential funding opportunities for cultural facilities. Currently, the following federal funds exist to support new or renovated museum facilities: • Canada Cultural Spaces Fund — Funds up to 50% of capital construction of new or renovated facilities to increase and improve access to, among other things, museum collections. Contributions of several hundred thousand dollars or more are common. • Federal gas tax — Now includes provision for cultural projects. • Museums Assistance Program — Funds up to $50,000 for information technology infrastructure and collections management systems. These sources would be in addition to any funds for cultural infrastructure that may be announced in the lead up to the 150th anniversary of Confederation. CONCLUSION: The volume of cases within POA and the suitability of current facilities to meet current and future demand in a secure manner warrants the development of a dedicated facility to serve this purpose. At the same time, the report that Council received in November 2011 outlined in detail why a new facility for museum can be justified based on relevant benchmarks, ability to successfully fulfil its mandate, and emerging funding opportunities. The most cost - effective way to meet the needs of these two operations is by combining them into one facility on property adjacent to the Elgin County Administration Building. This facility will be designed to meet respective needs while also recognizing the distinct nature of services being provided. In essence, it will be one building but with two very distinct components. Should circumstances arise within POA requiring a change to the proposed timeline, or should museum grants fall short of projected targets, the POA portion of the larger building could still proceed under a modified version of the proposed design. Staff feel that POA's space needs must be addressed by 2017 in light of current facility challenges which will only intensify in the coming years as the number of cases increases. Provision for County funding of the proposed facility is included in Council's ten -year plan. Proceeding with this project in principle will not compromise any of the other major projects that Council has identified during the course of this plan, such as the $5 million refurbishment of Terrace Lodge, meeting the needs of the County's transportation 136 infrastructure, improving ambulance response times and investing in economic development while maintaining measured tax rate increases. Staff recognize that the proposed facility is a major undertaking and much work will need to be done to convince the public and other levels of government that this project merits support. At this time, Council is being asked to endorse the project strictly in principle so that staff can proceed with the next phase of planning for Council's consideration, particularly a more detailed design concept and a fundraising strategy with the ultimate goal of having a new facility in place by 2017. Funds for this work can be drawn from the 2013 capital budget which has $70,000 allocated towards space needs. The ten -year capital plan also has $100,000 allocated in 2014 for space needs planning which could also be utilized for this process if necessary, pending adoption of next year's budget. RECOMMENDATIONS: THAT Council support in principle the development of a new facility by the year 2017 on County property south of the Elgin County Administration Building in order to meet the identified space needs of the Provincial Offences Act Court and Elgin County Museum, and, THAT the Provincial Offences Act Court space needs proceed regardless of the outcome of Museum funding with a targeted completion date of January 1, 2017, and, THAT an architect be directed to develop plans that would encompass a new POA court facility to be built on County property by 2017 and be scalable to permit the construction of a new Elgin County Museum provided targeted fundraising / grant levels can be achieved to offset construction costs of the Museum ($2 million), and, THAT these plans include an investigation of the feasibility of creating a new council chambers to permit adequate attendance and representation from the public, and, THAT staff be authorized to further develop cost estimates and detailed architectural drawings for Council's consideration with funds drawn from "Building Improvements / Space Needs" (Project # 2660- 1307), and, THAT staff be authorized to develop a more detailed financial plan, including a fundraising strategy and future operational costs, in support of this project for Council's approval as part of 2014 budget deliberations, and, THAT staff be authorized to apply for funding from federal, provincial and private sources in support of the Museum project as opportunities arise, and, THAT Council dedicate the proposed Museum project in honour of the 150th Anniversary of the Confederation of Canada and Ontario in the year 2017. All of which is Respectfully Submitted Brian Masschaele Director of Community and Cultural Services Jim Bundschuh Director of Financial Services 137 Approved for Submission Mark G. McDonald Chief Administrative Officer ELGIN COUNTY 450 SUNSET DRIVE ST. THOMAS, ONTARIO SPACE PLANNING AND COST ESTIMATE SPRIET ASSOCIATES ENGINEERS & ARCHITECTS 155 York Street London, Ontario NSA 1A8 Tel. (519) 672 -4100 Fax (519) 430 -9351 E -mail MAIL SPWET.ON.CA Our Job No. 212106 July 24, 2012 138 ELGIN COUNTY 450 SUNSET DRIVE ST. THOMAS, ONTARIO SPACE PLANNING AND COST ESTIMATE Our Firm was retained to provide space planning and cost estimates for renovation to 450 Sunset Drive, to accommodate expanded Provincial Offences Administration and Museum Services. We have provided two options: Option 1 1. New Court Room Services are constructed in the south wing of the first floor of the existing building. 2. The centre section of the first floor would be renovated for Museum Display Space with the exception of the existing Council Chambers. 3. The centre section of the second floor would be used entirely for Museum Space. 4. The centre section of the third floor would be used to house the Economic Development and Library Offices relocated from the south wing of the first floor. Option 2 Construct a new building south of the existing building consisting of a Lower Storage Area for the Museum, a Main Floor Museum and new Provincial Offences Administration Facility in accordance with the recommended standards. We have estimated the costs of both these options and they are included in the appendix to this report. Option 2 appears to have many advantages over Option 1 and we have listed these as follows: 1. No disruption or temporary relocation of existing Staff. 2. No loss of existing tenants in building. 3. Asbestos abatement is not required. 4. The addition of fire sprinklers is not required in the existing building. 5. The spaces provided for Provincial Offences Administration and Museum are not a compromise to fit them in the existing spaces. In Option 1 there are building support columns that may obscure visibility. 139 - 2 - 6. The new addition would be built to be energy efficient conforming to the current Energy Codes and not contained in a 73 year old building. 7. Mechanical Systems in Option 1 would be a challenge because of limited distance between floors and zone controls of systems. Conclusion It is our recommendation to proceed with Option 2 over Option 1 because of the many advantages listed above, as well as much better value for funds expended. Respectfully submitted, SPRIET ASSOCIATES LONDON LIMITED K. J. Mcllmurray, P. Eng., OAA 140 APPENDIX OPTION 1 - COST ESTIMATE First Floor Costs Provincial Offences Space $ 862,548.00 Museum Space $ 683,385.00 Second Floor Costs Museum Space $ 841,800.00 Third Floor Costs Library and Economic Development $ 840,858.00 Relocate Staff in Temporary Building $ 120,000.00 Asbestos Removal Allowance $ 1,500,000.00 Provide Sprinklers to Existing Building $ 385,000.00 Site Work to Expand Parking Area Allowance $ 500,000.00 TOTAL ESTIMATED CONSTRUCTION COST $ 5,733,591.00 Professional Fees and Contingencies (15 %) $ 860,038.00 TOTAL $ 6,593,630.00 OPTION 2 - COST ESTIMATE Museum Basement Storage $ 775,975.00 Provincial Offences Space $ 1,766,782.00 First Floor Museum $ 1,564,874.00 Building Link $ 200,000.00 Site Work to Expand Parking Allowance $ 500,000.00 TOTAL ESTIMATED CONSTRUCTION COST $ 4,807,631.00 Professional Fees and Contingencies (15 %) $ 624,992.03 TOTAL $ 5,432,623.03 141 The goal in seeking new facilities for POA operations was to provide secure, accessible services in a consolidated area, to eliminate the overcrowding in the waiting areas and remove crowds from the public hallway. Further providing a secure manner for staff and judiciary to travel free of the public areas, keeping all safe from potential security risks, as well as creating a secure holding cell for persons in custody, that keeps them and the officers responsible for them safe. To create a space that is barrier free to judiciary, staff and the public and increasing the space to allow for future growth within the POA operations. Option 1- renovations in the current County building - provides a consolidated area, and removes the overcrowding in the current hallways, and allows for a secure manner of travel between the office and courtroom but does not provide the best solution for needs as a whole. Issues with Option 1 are: - the ceiling height required for a courtroom is a minimum 3.6 meters, this space only allows for 2.3 meters, short by 1.3 meters, the ceiling space is not sufficient to allow for a raised dais as required for judiciary. - renovations to the existing facility will have to be done around support columns that cannot be removed and therefore the courtroom would be built with obstructed views, thereby creating security issues, as designed there are columns creating separation between prosecution and defense, obstructions in the courtroom will not meet with judicial requirements for approval. - space allotted for office staff is best suited for 2 people, 3 could possibly fit in the space allotted, but there is then no room for future growth in staff and does not provide anymore space than currently allotted. - currently we have 4 rooms that are provided for; county prosecutor, crown prosecutor, enforcement and a general interview room used by duty counsel, the renovated space would not have sufficient space for 4 rooms, they would need to be reduced to two, and even those would be small and may not meet accessibility requirements, again, this is not and improvement. Option 1 makes the best of the restricted space in the current building, but has areas of wasted space as there are structural issues that cannot be overcome, it does not allow for future growth, and does not provide the ability to have an additional courtroom for extended trials. As it is designed it does not provide any improvements to the current situation other than being consolidated to one area. Option 2 - a new building - consolidates the POA operations into one, secure separated area, it allows for construction of secure cells, secure separate access for judiciary and staff, and a secure area for loading and unloading of persons in custody, it will provide adequate space for growth of the POA and it's prosecutions. It creates courtrooms free of obstructions, and allows for a second courtroom that will allow for better use of judicial resources by allowing extended trials to run without interruption of regular court sittings. 142 While the space provided in Option 1 on paper meets the current required space need of the POA, it does not allow for growth, and its quite likely that by the time the renovation project reaches completion it could be less space than will be required at that time. Option 2 allows for a facility to be built that will not only meet current needs but can be planned to allow for space that will meet future requirements as well. While the number of charges issued in a given year can fluctuate depending on enforcement initiatives, they have been on a steady overall increase since the time of transfer, the increase of charges brings an increase in court sitting time having gone from 178 hours of sitting time in 2005 to 379 hours of sitting time in 2011, it can be forecasted that sitting time will continue to increase in the years to come. While having an additional courtroom built may have space that is not being used daily, not having the additional space puts limits on the ability to best utilize judicial resources and can cause delays in the trial process, having to work around space availability along with judicial resources, counsel and enforcement availability. This extra space can be used for other County purposes when not in use for court, or could be rented to use for inquests or shared with Ministry run courts, when in need for additional space. While in both cases the space is more than what was estimated to be required, the allotted space in Option 1 cannot be used effectively due to structure issues, however the increased space in Option 2 allows for future growth needs, rather than accommodating only current needs. 143 PROPOSED P.O A. FLOOR AREA = ],06].13 sq.fl. 11 _ _L _ ,1 11 _ _1 „, r 6 `,.. p 2`,___ SleFF r OPTION No 2 450 SUNSET DRIVE PROPOSED NEW MUSEUM BASEMENT FLOOR AREA = 7,759.72 BASEMENI FLOOR PLAN SCALE: 1/8 = 1' -0" 144 rF it JOB 212106 A SPRIET ASSOCIATES architects - engineers JULY 18, 2012 7 EXISTING ECONOMIC DEVELOPMENT AREA TO REMAIN 1 11 OPTION No 2 eittrEMEME 450 SUNSET DRIVE IIIIIIIIIIIIII� PROPOSED NEW MUSEUM MAIN FLOOR AR. = 7,824.37 sq.ft. EXISTING LIBRARY AREA TO REMAIN FIRST FLOOR PLAN SCALE: 118 " - 1' -0" 145 n JOB # 212106 ASPRIET ASSOCIATES architects - engineers JULY 18, 2012 CORRESPONDENCE — July 23, 2013 Items for Consideration — (Attached) 1. Amanda Gubbels, Deputy Clerk/Deputy Administrator, Township of Warwick with motion of "Not a Willing Host Community" for Industrial Wind Turbine Projects. 146 TOWNSHIP OF WARWICK ",h Corrunun /ty in Action" 6332 Nauvoo Road, R.R. #8, Watford, ON NOM 2S0 Twp. Office: (519) 849 -3926 Toll Free: 1- 877 - 849 -3926 Fax: (519) 849 -6136 July 4, 2013 All Ontario Municipalities E -MAIL: info@warwicktownship.ca Works Dept: (519) 849 -3923 WEBSITE; www.warwicktownship.ca Arena: (519) 876 -2808 RE: Motion of "Not a Willing Host Community" for Industrial Wind Turbine (IWT) Projects Dear Ontario Municipal Clerks and Councils: Please be advised that the Council of the Township of Warwick met at their regular session of Council on June 26th, 2013 at which time Council passed the attached resolution stating that Warwick is "Not a Willing Host" community for Industrial Wind Turbine (IWT) projects. We are forwarding our motion (attached) on to all Ontario municipalities, the Minister of Environment, Minister of Energy, Minister of Rural Affairs, and our local MPP Monte McNaughton, for their support and endorsement. Kindest Regards, Amanda Gubbels, Deputy Clerk/Deputy Administrator Township of Warwick Cc: Jim Bradley, Minister of Environment Bob Chiarelli, Minister of Energy Jeff Leal, Minister of Rural Affairs Monte McNaughton, MPP Lambton- Kent - Middlesex All Ontario Municipalities 147 TO SHIP OF WARWICK as_. C 1111111111 ?`,° in Acton YS 6332 Nauvoo Road, R.R. #8, Watford, ON NOM 2S0 Twp. Office: (519) 849 -3926 Toll Free: 1- 877 -849 -3926 Fax: (519) 849-6136 Moved by J. Couwenberg Seconded by J. Westgate E -MAIL: info@warwicktownship.ca Works Dept: (519) 849 -3923 WEBSITE: www.warwicktownship.ca Arena: (519) 876 -2808 WHEREAS the Premier of Ontario has recently conveyed the Governments desire to limit Industrial Wind Turbines (IWT) Projects to communities that are willing hosts; AND WHEREAS Warwick Township Council applauds the position of taken by the Premier and the Government; AND WHEREAS Warwick Township Council has outlined their concerns on Industrial Wind Turbine and renewable energy projects in Ontario in a resolution dated November 14, 2012 which forms an integral part of this resolution: WHEREAS the Province of Ontario has enacted the Green Energy Act (2009) as the framework for facilitation and approval of renewable energy projects within Ontario including Industrial Wind Turbines, Solar projects, and Fit programs. WHEREAS the Township of Warwick residents have expressed concerns on the Industrial Wind Turbines and health impacts of renewable energy projects; WHEREAS the Township of Warwick has one of the largest landfills in Ontario (Twin Creeks Landfill -Waste Management) with excess energy capacity; and the Township of Warwick is working with Waste Management to ensure grid capacity is available for energy from methane resources to enter grid capacity; WHEREAS the Township of Warwick met with Minister Brad Duguid to be proactive and relay its residents concerns as well as request clarification to the economic impacts of the Samsung agreement and available grid capacity for Southwestern Ontario; WHEREAS Minister Brad Duguid referred the Township of Warwick to Hydro One to confirm grid capacity for the Municipality to no avail, WHEREAS the Township of Warwick has requested formal meetings and responses with the Ministry of Energy Minister Chris Bentley to continue earlier discussions and requests previously presented to the government; WHEREAS Township of Warwick has been unsuccessful in being provided with the opportunity to speak to the government in regards to the Green Energy Act(2009); 148 TOWNSHIP OF WARWICK 1 otnumuniP , in .4cilri ], 6332 Nauvoo Road, R.R. #8, Watford, ON NOM 2S0 Twp. Office: (519) 849 -3926 Toll Free: 1 -877- 849 -3926 Fax: (519) 849 -6136 E -MAIL: info n,warwicktownship.ca Works Dept: (519) 849 -3923 WEBSITE; www.warwicktownship.ca Arena: (519) 876 -2808 WHEREAS more than 88 municipalities thorough Ontario have passed resolutions, motions and by -laws expressing concerns with the Green energy Act (2009); WHEREAS more than 25% of Ontario municipalities have expressed concerns with the way the government has implemented and managed the Green Energy Act (2009); WHEREAS the health and welfare of Ontario residents has not been demonstrated in the Green Energy Act (2009); WHEREAS the Township of Warwick supports a moratorium on all current and future projects under the Green Energy Act (2009) until the federal health study has been completed to the satisfaction that the health and well -being of the Township of Warwick citizens is protected from any negative health impacts. NOW THEREFORE BE IT RESOLVED THAT the Government of Ontario formally address and is held accountable to all the issues of the Green Energy Act (2009). - Carried. AND WHEREAS Warwick Township Council is very concerned that the Green Energy Act has substantially changed the rules for municipalities with respect to wind farm developments by removing municipal control over development application though the traditional zoning requirements under the planning act approvals for wind project developments are not controlled by the Minister of Environment through the Renewable Energy Approval process, a legislative development that the Council strongly opposes; AND WHEREAS Section 41 of the Electricity Act requires that a municipality provide wind project developers without charge access to and use of its road for both construction and maintenance of its turbines and electrical infrastructure, including transmission lines; AND WHEREAS future jobs of Ontario are going to hinge on efficient energy costs, by subsidizing the cost of energy by these wind projects, we are limiting future growth in Ontario; NOW THEREFORE BE ITS RESOLVED THAT the province of Ontario, specifically the Ministry of Environment, be now advised that the Township of Warwick is Not a Willing Host for Industrial Wind Turbines; 149 TOWNSHIP OF WARWICK ,,A Com,mUn tV' 111 /1 ct O " 6332 Nauvoo Road, R.R. #8, Watford, ON NOM 2S0 Twp. Office: (519) 849 -3926 E -MAIL: info @warwicktownship.ca Works Dept: (519) 849 -3923 Toll Free: 1- 877 - 849 -3926 WEBSITE. www.warwicktownship,ca Arena: (519) 876 -2808 Fax: (519) 849 -6136 AND THAT this resolution be circulated to Premier Kathleen Wynne, as well as the Minister of Environment, Minister of Energy, Minister of Rural Affairs and to all Ontario municipalities for their support and endorsement. - Carried. 150 Motion 18 — June 26, 2013 CORRESPONDENCE — July 23, 2013 Items for Information (Consent Agenda) — (Attached) 1. Patricia Li, Assistant Deputy Minister, Ministry of Health and Long -Term Care with correspondence regarding the land ambulance service grant for the 50:50 partnership for the 2013 Calendar year. 2. Bonnie Vowel, President, Ex- Wardens' Association with appreciation correspondence regarding the County of Elgin sponsoring the cost of the annual luncheon. 3. Cathy Fox, Communications and Public Relations Specialist, St. Thomas Elgin General Hospital with Media Release titled "STEGH Captures Two SW LHIN Quality Awards Improving Patient Care with the Home First Initiative, and Reducing ER Wait Times ". 4. Courtney Bell, Executive Assistant, St. Thomas Elgin General Hospital with Media Release titled "STEGH Foundation Announces New Foundation Executive Director ". 5. Minutes of the Rural Initiatives Committee Meeting held on July 2, 2013. 6. Backus Page House Museum's brochure and poster. 7. Maureen Beatty, Municipal Advisor, Ministry of Municipal Affairs and Housing with notice of date change for the Ministry of Municipal Affairs and Housing — 2013 Ontario West Municipal Conference from November 22, 2013 to November 15, 2013. 8. Kim Eitel, Executive Assistant, Elgin St. Thomas Public Health with correspondence regarding the 2012 Annual Report for the Elgin St. Thomas Public Health. 9. Claude Dauphin, President, Federation of Canadian Municipalities (FCM) with his first message as FCM's new President. 10. Elgin Federation of Agriculture Farm Adventure Tour with invitation to come join the tour of farms and agri- businesses in Central Elgin, Southwold, Dutton /Dunwich and West Elgin on September 7, 2013. 11. Dan Mathieson, Chair, Municipal Property Assessment Corporation (MPAC) with an update from MPAC. 12. Federation of Canadian Municipalities with sympathies to Lac - Megantic. 151 Ministry of Health and Mlnistere de In Sent6 Long -Term Care et des Solns de longue duret' Assistant Deputy Minister Direct Services Division 56 Wellesley Street Wes! 2"' Floor Toronto ON M55 253 Telephone: 416 327 -494' Facsimile: 416 212 -9764 Jul; I J 2f;l.i Mr. Mark MacDonald Chief Administrative Officer The County of Elgin 450 Sunset Drive St. Thomas ON N5R 5V1 Dear Mr. MacDonald: Sous- mdnlsire agicinto Division des services directs 55, rue Wellesley ouest 20 dtago Toronto ON M55 253 Telephone: 416 327.4945 T I coplour : 416 212.9710 HLTC3967Fl_- 2013 -7 This letter is further to the recent letter from the Honourable Deb l',1,t,thews, fulinister of Health and Long -Term Care, to Mr. Bill Walters, Warden, The County of Elgin, in which she advised that the Ministry of Health and Long -Terri Care (the "ministry') will provide The County of Elgin additional base funding of up to $266,937 with respect to the land ambulance services grant for the 50:50 partnership for the 2013 calendar year. Please see the attached funding calculation. Your grant will be adjusted in your electronic transLr pap ants. Your program is required to maintain financial records for this grant. It should also be noted that full accounting of the funding will be required subsequent to the end of the fiscal period. Any amount of the land ambulance services grant that is in excess of 50% of the cost shared portion of the actual approved operating costs shall be due to the province. In addition, if applicable, any amount of the land ambulance services grant that Is in excess of the 100% funded portion of the actual approved operating cost shall be due to the province. This grant increase is subject to the terms and conditions of the Ambulance Act, regulations, standards, and Ministry of Health and Long -Term Care audit. Pursuant to the previsions of the Financial Administration Act (Ontario), if the province does not receive the necessary appropriation from the Ontario l...egislatiire for any payment, the province shall not be obligated to make any paynl{ ,lit ,_Ind may reduce the amount of the additional base funding. 152 If you have 416-327-81 Thank a Ontario. Sincerely, questions, please Denten r t n.n2 rtri.„ your si core and c ntinuirig fdedi Pate Assist nt Attactirrtertt to °I en Pier Fa Michael Ra The County i Financial Management Branch r, Fiscal Oversight & Performer' e Br ndi r t Finalists Anal o mproving 153 at r/is in 20 1 2 Approved Ope Or e Base Funding Adjustment Calcula ion Effective Janus 1 2013 p less' 2012 Base Funding at 100% PSA ass 2012 Sharable Costs, 2012 Approved p r tini Budget Less Onedime Less 100% Add: 2013Inflationary increase - 1.50% 2013 Bud t d Sharabl Planned 21 Shared Funding 2012 Provincial 50.50 Approved Funding 12013 Panned F60:50 Fundin . 2012 Provincial 50,50 pr ed Funding 2012 Base Funding at 100% (2) of 4 Elgin 55,559 a 19 5 2 ,619 7 :91 2 $4, 54 ,,19 2 77019, 50 y ` tal 2013 Pia d Funding 7) 154 El EX- WARDENS' ASSOCIATION Bonnie V ow;q(.!I PRESIDENT 519 - 762 -2118 June 19, 2013 Warden Cameron McWilliam and Members of Elgin County Council 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Perry Clutw,:�q l)kick SECRETARY- TREASURER 6619 Boxall Road R.R. #2 Port Stanley, Ontario N5L 1J2 519-769-2822 Dear Warden McWilliam and County Council Members: The Ex- Wardens' Association Luncheon is held annually and at this year's luncheon, held on May 3rd, 2013, 34 members and guests met at the New Sarum Diner. The luncheon is a time for the Ex- Wardens and spouses as well as the widows of Ex- Wardens to gather to socialize and enjoy a meal together. The Ex- Wardens also meet at this time to deal with any association business. A guest speaker is invited each year to do a presentation which is enjoyed by all. The announcement, at this year's luncheon, that the County of Elgin would be pleased to sponsor the cost of our annual luncheon as well as our yearly dues commencing in 2014 was welcomed by the members. We are very appreciative of this generous proposal and are glad to know that we have Council's full support. Thank you again for supporting the Ex- Wardens' Association and we are happy to be ambassadors for the Co,Gnty of Elgin. Bonnie Vowel, President. cc Perry Clutterbuck 155 county i Ad€iitvistrzriive set .cob t 514 63t:I G • ,wer.l:11111 ,: -,�:1 ic, C3�� >ik . [ . / 1 \ CA '14.„,1 , / / / | [j��� � .�,. �^� For Immediate Release June 28, 2013 STEGH Captures Two SW LHIN Quality Awards Improving Patient Care with the Home First Initiative, and Reducing ER Wait Times St. Thomas, ON — St Thorrs Egin General Hospital (STEGH is the recipiert or two 2D1 Scuth West Lo� Health Integration Network (SW LHIN) Quality Awards presented at the SWLRIN's 2013 Quality Symposium helc JmmyGll' The Ouality Awards were entab|im»md to recognize health service previdery who join forces 0n'nnp|omenLn program orsninitiative that will enhance the service quality/ for their dents or patients. Two initiatives involving multiple pertners were chosen from a total of 19 submissions — STEGH received both awards. Home First ' The Oue|ielAward for Horne First was aoo||abonytion between STEGH and the SW Community Care Access Centre that supports patients in their home once discharged from Hospital. STEGH was one of the first in [he SWLHIN to adopt the program. The Home First Philosophy is s mple: Men a patient enters hospital with an acute episode, every effort is made to ertsuie adequate resources are n place to supparl the paterifs discharge horne. Home First' is patient tocused end involves changes to services and processes withir the hospital, CCAC and community sector, Horne First has demonstrated a sustaiied system level impact that is enabling better aceess nd flow tor those patients in-hospital who no longer need the services ot an acu:e care hospital Well over 70 patients in one year have been able to go home rather than wait in hospital for LTC," explains Jodi Edwards, RN, STEGH Home First Leed It is the stories cfthese patients, who hae gore home to be re.rniled with their families spend Christms witli their spouses, share birthdaes with their grandchildren, Viet have been the drivers behind why the system partners have come together to meke Home First successful. Reducing Emergency Wait Times through the Medical Value Stream —As the lead orgarization, STEGH partnered with th South West Community Care Access Centre, Medworxx and KM&T Lean Evolutions to further patient flow improvements, After a successful Emergency Department Prooess Improvement Program, STEGH wanted to take tee;r performance to the next level. Leveraging internal and external stakeholders STF_GHapplied learl rnethods and p[iIlcples to LIie patient flow process A journey STEGH calls Transforming Ca°a. STE(3H focused on optimizing processes tu improve patient flow through the Emergency Room (ER).b»inpatient units, and in discharge. "The goal oF aur tearn was to contribute to an excellent patient care experience every time," says STEGH CEO Paul Collins. "Their comprehensive improvement approach has made STE(]H 41|nER wait times among participating hospitals across Ontario, We continue to build on these results while sharing our knowledge with other hospitals within the South West LHIN." Team members of both projects were recognized at the STEGH June 19111'Board of Governors meeting °The SW LHIN only awarded two Quality Awards, and STEGH vvas the recipient of both awards," says STEGH Board Cnair Paul Bode, Our Board is very proud efthe SJEGHt*mmmndihenemwandsnpewhvq|vmeoeboutthm great work being done at our Hospital." '3&' For more infrrnation contact: Cathy Fox, Communications and Public Relation Specialist St Thomas Elgin General Hospital 510'631-203O Ext. 2181.chce'-'' oe For Immediate Release jr07 711/7: ism STEGH Foundation Announces New Foundation Executive Director St. Thomas, ON — The St. Thomas Elgin General Hospital Foundation is pleased to announce the appointment of Paul Jenkins as the next Executive Director of the STEGH Foundation, beginning en July 29u1, 2013. The S. Thomas Elgin General Hospital Foundation plays an integral role in supporting patient care excellence at STEGH by independently raising funds to acquire patient care equipment, support educationa' endeavours, and upgrade the Hospital's physical facilities. In this role, Paul will lead the Foundation team in support of the strategic directions of the Hospital Foundation and its Board of Directors. Paul was the unanimous choice following an extensive recruitment and selection process, which included other highly skilled applications. He reports directly b the Foundation Board though the Board President, currently Susan O'Brien. We are delighted to welcome Paul to take on the leadership of our Foundation," says Susan O'Brien, Foundation President. 'This is an important time in the life of our hospital, our foundation and our community and Paul has the skills, experience and enthusiasm to take us to the next level." "We are embarking on the biggest construction project at STEGH in over two decades and the Foundation has such a critical role to play" says Hospital CEO Paul Collins. "Paul Jenkins, who grew up in our community, returns and brings to the Foundation fresh and exciting possibilltes for the future," Paul most recently managed Prostate Cancer Canada's corporate partnership program, In addition to his foundation and fundraising experience, Paul has an extensive background in marketing, communications, and media relations. `I'm absolutely thrilled to be joining the St Thomas Elgin General Hospital Foundation, I look forward to working with this dynamic team of volunteers, employees, board members and the entire Elgin community to support STEGH's commitment to patient care excellence," says Paul Jerkins. Not only is STEGH one of Canada's top hospitals, it is an integral part of our community. I was born at STEGH and i am both humbled and honoured to be able to give back to our Elgin County In thls way. Were going to do great things together." For more Information contact: Courtney Bell, Executive Assistant St. Thomas Elgin General Hospital 519- 631 -2030 Ext. 2868 cbell @stegh.on.ca 189 Elm Street, St. Thomas, ON N5R 5C4 519.631.2030 ext. 2246 is 519.631.8372 www.steghfoundation , ca iha,ritatae Regis :ration or mull 6446 RaDoo1 157 Minutes ofth RURAL INITIATIVES COMMITTEE Tuesday, July 2, 2013 — 9:00 A.M. 3rd Floor Board Room — County Admini5tTation Building Present: Cameron Mc William, Warden: Paul Ens, Councillor; Mark McDonald, Chief Administrative Officer; Jim Bundschuh, Director of Financial Services; and Susan McConnell, Administrative Services Coordinator, County of Elgin. Regrets: Councillors McIntyre and Wiehle. Call to Order: Chairman Mc William called the meeting to order at 9:10 am, and welcomed everyone to the meeting. no _(:eilon: Elgin Federation of Agriculture (EFA) representatives: Fons Vandenbroek, president; members. Ed Ketchabaw, Bill Luyks, Donna Lunn, and Steve Walsh; and Janine Lunn, Ontario Federation of Agriculture representative. The meeting was called by the Rural Initiatives Committee upon the request of the EFA regarding the tax ratio used for farms and the four year assessment cycle used by MPAC (Municipal Property Assessment Corporation). Information was provided by EFA member Ketchabaw on cencerns by members regarding the increase in assessed values of farm properties; the increase is currently in its first year of a four-year phase-in period. Ketchabaw requested an exchange of ideas between the County and the EFA on how to address the increase in taxes to be paid by farmers as a result of assessed values. He said research conducted by the EFA indicated there would be major increases in taxation on farms in the catchment area. He suggested farmers were prepared to pay their fair share of taxes but that the increased assessment should be shared amongst all property classes including residential, commercial and industrial. The Warden reviewed the support shown by the county to farmers, including the promotion of farm enterprises through the economic development department and agri-tourisrn and agreed that agriculture was an important driver of the local economy. There was a discussion about services used by farmers, especially on bare farm land; challenges facing the county regarding the loss of the Ford Motor company, infrastructure issues, and the significant reduction of Ontario Municipal Partnership Funding grants from the province. 158 Rural Initiatives Ct:imiiiittee 2 July 2, 2013 Three actions were recxirnrnended. - The sharing of tnforrriation between the county's fInancFa department arid EFA sources' The forwarding of a letter from the EFA to Elgin County Council requesting representatio' n on the Rural initiatives Committee; and, - The EFA coming as a delegation to participate In Elgin County Council's annual pre- budget review session usually ield early in January. EFA President Varidenbroek thanked the cciriimittee for setting up the meeting. Warden MoV)/illiam thanked the EFA members for their suggestions. Date of Next rileetirtn: The next meeting wUl be held at the Call of the Chair, Acijourrirnerit: The meeting was adjourned at 10:05 a m, 159 n- and enjoy a delicious c r tea while: =rc ig in the parlour of the Backus -Page ,:.,sae Museum every Sunday aftemnnn June 23 — August 25. will be in 1850s costuri r complete the experience. S10 per person includes tea and a toy _1 our historic house. Sundays 1:00 — 4:O0pm Seatings of 8 at a time — you are encouraged to RSVP Special Guest Valrita M. Fournier Psychic and Certified Medium undav July 7 & Sunday August ,; Tyrconnell Heritage Society Homestead Saturdays -m Er It will' pen every Sahli r .lgh the m,,:1- of and aturdays fro r-1-1 '12 - 1:30prn The exhibit is located in the upper level of thi . barn and will showcase antique agriculture' tools and implements. 160 ,lephone 519-762-307: @backuspagehouse.�u 1 os 26, 294242 Lakeview Line, Wallacetown, ON, NOL 2M0 www.backuspagehuuse.ca n day to Saturday, Sur, <',a1iday Mond. 4 -_.- l!mm Ot. CAN EF FEC1 1 HF. FL TLRE WITH YOUR SUPPORT Tyrconncll Heritage Society Membership 201.3 Individual Lifetime Membership - S200.00 Individual Membership - S25.00 __ Business Membership - S50.00 Family Membership - S30.00 Organization Membership - S35.00 Name_ If this is a family membership please list spouse audior any children under age of IS: _ _ Mailing Address: Phone: YOU CAN EFFECT THE FUTURE OF BACKUS- PAGE HOUSE MUSEUM WITH YOUR FINANCIAL SUPPORT DONATIONS 2013 S _ Tyrconncll Heritage Society thanks you for your support and generosity. Donations over 510.00 will receive a charitable tax receipt at year end. Please make all cheques payable to the Tyrconncll Heritage Society and return to: Tyrconnell Heritage Society P.O. Box 26, 29424 Lakeview Line Watlacetown, ON, NOL 2M0 info,:ghackuspagehouse -c 519- 762 -3O7." Bite 1 re sy July 2013 -Anne }:.! :.1'` - to Art E, June 2 ter paintings exhibited and offs- sale throughout the museum. has donated her Goiden trlon ,i to the museum as a fundra:se tickets are av, He for Draw v; 31. Cahn E...aistration Remains Oper CAonday- Friday 9 -5pm July 15 -19 aly 29 -Aug 2 Aug 12 -16 Aug 19 -23 Ages 6 -10. Maximum 10 campers ea ii ;s Bring your own lunch and bevel : HOUSE MUSE, kill, 161 nnci+ k-ieritage Society CANADA HIST OE. taught in • •toner he 1110.51 Cana u ill grca ty-3u'lp ,1rG1 .luiv I to Jul:, is C.ustutia History :k created to help promote Canadian I1 istorv: Come and learn about local nrnflian history at the 13arktrc- P99,e House Museum. -, n s 3ackus -Page Cotlectit,.: ONE D.A V ONL L uk 1 — Victoria Brooch and July 2 — Nlilitaty Certificates of lulu 3 Military Hat and Bettor .■ulu 4 -- The Page Quartet .A.!h!.n-:, .l ulv 5 —Gun Powder Horns ,;a1V .1, L; +i ,'i, � 11111.. vrIt s uu, 162 m;, From: Beatty, Maureen (MAN) [Maureen. Beatty@iontario.ca] Sent: Thursday, July 11, 2013 11 :52 AM Subject: F\N: Ministry of Municipal Affairs and Housing - 2013 Ontario West Municipal Conference - Friday, November 15, 2013 - London Convention Centre The Ministry of Municipal Affairs and Housing Western Municipal Services Office in London is once again pleased to be partnering with the Association of Municipalities of Ontario in hosting our annual Ontario West Municipal Conference. This conference will be of interest to elected municipal officials and staff, municipal organizations and associations and partner provincial ministries. Please note that you previously received an email advising that the date of the conference was Friday, November 22, 2013, In an effort to avoid conflicting commitments, a decision was made to move the date to Friday, November c 15, 2013. MINISTRY OF (Ii s;,h %J..4 11" =',At .. AFFAIRS ONTARIO WEST MUNICIPAL CONF: Date: Location: N6B 1P8 iVCr: November 15, 2013 London Convention Centre, 300 York Street, London, ON You can expect to receive additional emails with more particulars, including registration cost and links to register directly on the Asnciatinn of Municipalities of Ontario website. In the interim, if you have any questions, please contact Ministry staff in our London office at 1- 800 -265 -4736 or 519 - 373 -4020. Maureen Beatty, Municipal Advisor Ivtinisiry- of Municipal A lTairti autcl I I� usi», Municipal Services Oflicc - Western (i59 Exeter Road, 2nd FIuvr l.nndnn, ON N6E 1 E 11_.3 Tel: 519.873.4029 Fax: 5I9,Y73.40I8 Call Free: 1.400.265.4736 niaurccn.heatty ci,on 'Hi., 163 re tot H ti is ava 4 :22:441 Pu I Repol't,, 2 Atinnal wort I cI [ n+ presents an 1 teal en by 1 t iealth tlt, 111:11' 2 ail ttd 12 Aim!, clo Blip X11,8 °`1�2 I pro), understand he 1 r ...1111.11H 11'1`1x1 lk 1 ?6 �` I�s1li�l c ra s 164 1 Lear FCM Memoers,. I and very pleased to share my first message v.i.th you today s FCM's rle.v President, It was a pleasure to meet many of you at our recent. Annual Cerrference and Trade Shay,: in Vancouver, 1 V 1, tc thank everyone who offered words of support and encouragement! AS 1 send you this message. tI1L 1(JW1) ol it., QC:, is dealing i.Nith a tragic derailment and major fire that have clevastated the community, This catastconne failows en the heelir, of the unprecodonted floodind in Calgary and southern Alterta in low.. Our thorights go out to all of the communities affccted and ime hope that they viI re ahle to restore normal living conditions gin& kly. 1 would Ike to take this Dpi:crtuniliy to tell you 'about myself.. 1 an a lawyer by training and have worked ir three orders of government - federal, provincial and municipal. I was the chief political advisoi for a federal Minister of Finance, a member of the Quebec National Assembly for the riding of Marquette and have been Mayor of the borough of Lachine since 2001. 1 oelieve that my diverse experience will serve me well as I fulfill the duties o FCFA's President. Hover, I have been 10 politics long enough to know that one. cannot succeed by working alone. 1 firrriliy believe that teamwork is necessary for t.ICCC25S. My 1rerlec..iss-..)1, Kai co teibovici, now FCM's Post Pr;,:rsident, clecnonstrateci the value of teamwork dy helping to IJrj,rtJ toqiether FCNI's inernt,:ers and partners in support of our successful infrastructure ask.. 1 would like to thank. I-CM's fable Officers and all of our Board members far contributing their expelence and expertise to make the j.kast, year a very produLtive one, A week ago, I had the honour of rneatine the new tahle officers. It was an opportunity to discuss the corning year and how we wik work. together :o achieve FCM's: objectives by the end of that meeting, I was cantirleht that, together. iAre vil e ahie to overcome tir e challenges that awai. us. In dddiriUll, 1 am foro.are trJ ii,vcir<ing with you on projects that will improcive the quality of life for the citizens of our cities and communities. Over the comma year, I will travel across the y and try to visit as many communities as possible., to meet yok.,, learn about the challenges you face as a muntripdl leader rrrd croclolc you on FCM's activities, I am very proud of my f-ancophone roots and I hcpe to convince many more French-speaking municipalitie5 tc jciin FiCkhs growing family, This President's CONIC!'" message is one of the various k,/rt,eS 1 Flan to keep in touch in you and ihform you of my acLviiie... zk; President. I invite you to contdc me if you have any questions, o:- to tell rue ;Thant h issues your rnonicipatiny fazes. This will make t easier for me. to understand your u,eed, rrid determine how .:C.1,1 car further support yo..Ir community, I !lope you have i-.I VJarm regards, Claude Dauphin President 165 with tractors and hors I it County Plowing Match, t on orchard and vegetable garden and see Mop /brochures will be ilabl , in Aug n Court $y Public Libraries, St,. Thomas Public Library, E ir°r Tourism i pl s and rr -Brie at nf a lenge r 7,, 1013 Come j& r s rd ri the sitour ss i Central 1 irw� �,D.-.-01, r i r r h nd 'k i lgin our you gill PI X11 pluhi Take the To n 166 cal food MUNICIPAL PROPERTY AL'iLiE 53MENT CORPORATION VIA EMAIL ONLY ,fuly 08, 21)13 To: Heads of Council All Ontario Municipalities From: Dan Mathicson Chair, MPAC Board of Directoi-s Subject: Update from MPAC I am writing to provide you with an update on the work we are doing at the Ntunlimni Property Assessment Corporation (MPAC1. In addition to the Assessment Update activities that MPAC has Wen focused on, the corporation also launched a four-year strategic plan (2013-2016). Thc new plan is an ambitious one and it has the potential to save as much as $20 million over the next four years. The savings will be aehieved through 18 strategic initiatives which we plan to implement over 2013-2016. These initiatives directly, impact the product and services that MPAC delivers to the property owners of Ontario as well as our municipal and government stakeholders. I will take the opportunity to highlight some of our initiatives throughout this report. 2012 Province-Wide Assessment 1 pWite Last fail, MPAC delivered its second province-wide Assessment Update as part of:Ontario's .tbur-year assessment cycle. This represented placing new values on Ontario's almost live million properties as of the legislated valuation date olianuary 1, 2012., For the 2012 Assessment 'Update, MPAC received 110,000 Request for Reconsiderations (Rift.$), In comparison, 195,000 were filed for the last update in 2008, representing a decrease of 85,000 RIRs or 44 per cent. MPAC is committed to completing 100 per cent of this year's R1Rs by the legislated deadline al September 30, 2013, In large port, this reduction in R1Rs tiled can be attributed to the public outreach undertaken last fall along with the relaunch or a new and improved abouttnyproperty.ea and release of Market Snapshot. Office of the Chair cio Municipal Property Assessment Corporation 1340 Pickering Parkway, Suit c 101 Pickc-ing, Ontario 1,1 V 7: 519.271,0250 exit 236 c.05.l,l31.0040 INWW , m pat 167 Update from M PAC: July 08, 2013 Page 2 o14 The first edition of Market Snapshot was ]U1.111 lied prior to the mailing of Notices and highlighted the market changes. The report was well received by stakeholders and the media, More than 85 outlets covered the release of the report with the overall tone being positive. am pleased to report that property owners have embraced the opportunity to visit aboutmypropeily.ca to learn more about their assessment. From the start of the mailout of Notices to June 201:3 (September 2012 — June 2(113), more than 205,000 properly owners registered on Ahout:Myl'ropertyrM, representing close to 240,000 properties. More than 2.4 million property snapshots were viewed and over 310,000 Properties of interest were selected. Al of March 31, 2013, there were 79.568 outstanding Assessment Review Board (AIM) Appeals. Of this number, 7,7S5 are residential tarlil 71,783 are non - residential. Over the first quarter, the ARB disposed of more than 11,000 Appeals,. One of the strategic initiatives in MPAC's new strategic plan directly addresses our mm it win to respond and resolve all outstanding appeals within the four -year assessment cycle. Ytl[11ic Echicatio ut & Oiilreach MPAC continues its community outreach activities in support of assessment related activ ities. This year, MPAC has held more than 517 outreach activities across the province with various property taxpayer and stakeholder groups including municipalities. MPAC also attended 16 municipal association conferences and trade. shows. In total, :VIP AC has connected with over ti600 stakeholders across the province, 12300 9000 8000 7000 6000 5000 4000 _3uoo 2000 1000 0 to Number of Activities - 53 Attendees - 8606 Of1ic:. of the Chair c•'t) Municipal 1'iuperr■ ,' estiuirnl Copal-alien 1340 Pickering Parkway, Suit' 101, I'icki.'ing, Ontario LI V 0C4 519.271.i)250 ext 236 E: 905.831.004(1 www.ir.p<tc.ca 168 Cpdn July 08, Page 3 of 4 2013 Crowth Update This year, V1PAC is committed w processing over 160,00(1 building permits, with an anticipated taxable assessment gro►vlh, through Supplementary Assessment Listings, of approximately $23 billion. 1H '•1 °I`I:.;it 1'i7 1'i.:11 1 7 ..._ .1 a 1.11? .I,,� -' �. r rls'al [`.;, 11 ;i'_i ' .;,.1 1'11 uii, S4.9 billion j• S5.5 billion ntral ()mark) (Cottage Court ';171.erIi I hillier( � ,rf',;'i � + +iul•r i1 7 1- 0F,,r, In 2012, we delivered approximately S24.3 billion in assessment I thec ugh Supplementary Assessment Listings delivered to municipalities throughout the year. MPAC staff have also been following; up with municipal partners to ensure, there is an understanding of growth targets in your community in support oldie municipal budget process. 21113 Ontario 14ut1!gct: Strengthening Ontario's Property Tax System 1n the 2013 Spring Budget, the government identified the need to review the timelines foe' the assessment appeal process as well as clarify and refine the assessment methodologies applied to speeial purpose business properties such as mills, industrial lands and billboards. MPAC understands the concerns raised by municipalities about these properties and we look forward to working with all stakeholders to implement recommendations to strengthen the property tax system. Trans rrlriIJ,g Relationships irtiu Parlr:crslrips As an elected municipal colleague and Chair oldie _MPAC (Yard of T)irectors, you have my, assurance that we will continue to deliver on our commitment to property assessment excellence and outstanding service to our municipal partners, government stakeholders and the property taxpayers of Ontario. The cornerstone of MPAC's four-year strategic plan is to transform its relationships with stakeholders into partnerships. [ encourage you to call your local Municipal Relations Representative if-you have any questions about the assessment activities in your community. You may also contact Arthur Anderson, Director of Municipal Relations al 905 837 -(1993 or 1 877 635 -6722, extension 6993. If yw would like to speak with ale directly, 1 can be reached at 519 271 -0250, extension 234. Office of tlrc C'huir Go Municipal Pr re-ry :Vsesnment C':arp�a'�tiim 1340 Pic`,terrng Parkway, Suite 101, Pi::.kering, Ontario LIV 0C4 T 5]ti,271.iY"!77■1 235 F: 905.831.CC40 WAY' w. MIN) c.ca 169 lope we itrc t art tl As o laatiar rri t CwI1belral orr ,rcatgrr courage rr t Yours truly "r r yrrr Chief Adrii ram tray ., nrr"l:al °amts Dam i °athitarr Chair, 1 1 A 1 acrd w " Brand f Dir° Arr.t ni \Wianiowst MP AC Executive Joan Young, Viee-P Anderson Account Managers, , u 'Municipal Chief Armin Municipal Liaison Group trr 1. lrrtir rr crra . ni 1 Office or t4tO P7 "t', 519 Asp Common Clerks and Trc kart ttr, PAt wsli P y R'lrtttartirr, 111A:, 170 F.C. sends sympathies to hard-hit [uc-M6gaQtiC Page 1 of 1 | '.— '/||ovn� '�'`l�� ��. ` �`.��L. — FCM sends sympathies to hard-hit Lac-Megantie It's been a mmwe/ of Immense chat engcs for some oYFCM's member municipalities, with the town of Lac•Meqomtic QC, being the latest to oxpe,kewce a major disastes. On July 6, a train derailment ,exulted in a fiery explosion in the town's scenic downtown core, killing bystanders arid destroying businesses. FCM President Claude Dauphin hwsyornten to Lac-megomUc Mayor Colette Roy Lo,ochw, expressing our members' grief and sorrow over the tm;cdyanU o[hcrino won1s of Support for t1e town's rapid recovery. FCM encourages all ofour memhe's to send their own messages of support to the people of Lac-Megantic, niong with donat'ons for the relief efforts to the Canadian Red Cross cr tire Union des Nu/oc/pmDcesdu Qmehec' FCM Spe-cial Edition is tent m member ="m,*°xw.s'r^*.""m elected "mci"/~ Recipients mmcw News can ,cnisiriwm` the email ."pu.wn"/ staff °^~m./,°o. This """ais^°per.1 publication. Copyright ,00.,rhai/"p"w� Federation "x Canadian Municipalities ~z^ Clarence sm""v Ottawa, Ontario 5m°,.^13'k/1-1.-S221 .r.613'241'7440 171 COUNTY OF ELGIN By -Law No. 13 -15 "BEING A BY -LAW TO ADOPT OPTIONAL TOOLS FOR THE PURPOSES OF ADMINISTERING LIMITS FOR THE COMMERCIAL, INDUSTRIAL AND MULTI - RESIDENTIAL PROPERTY CLASSES" WHEREAS the County of Elgin (hereinafter called the "Municipality "), in accordance with Section 329.1 of the Municipal Act, 2001, S.O. 2001, c.25, as amended (hereinafter called the "Act "), may modify the provisions and limits as set out in Section 329 of the Act, with respect to the calculation of taxes for municipal and school purposes payable in respect of property in the commercial, industrial and multi - residential property class; and WHEREAS the Municipality must similarly modify the provisions and limits as set out in Section 332 of the Act with respect to the "tenant cap" calculations; and WHEREAS this by -law shall only apply to properties in any of the Commercial, Industrial and Multi- Residential property classes to which Part IX of the Act applies; and WHEREAS for the purposes of this by -law the commercial classes shall be considered a single property class and the industrial classes shall be deemed to be a single property class; and WHEREAS "uncapped taxes" means, the taxes for municipal and school purposes that would be levied for the taxation year, but for the application of Part IX of The Act; and WHEREAS the Council may pass a by -law to apply any one or any combination of the following options: a) Set the annualized tax limit increase at 10% b) Set the prior year's current value assessment (CVA) tax limit increase at 5% c) Set the CVA threshold for protected (increasing) properties at $250 d) Set the option for "Stay at CVA Tax" to yes. WHEREAS a by -law passed to adopt the provisions of Subsection 329.1 paragraphs 1 and 2 of the Act, provides that such provisions shall also apply to Section 332 of the Act with respect to the "tenant cap" calculations; and WHEREAS the Council has reviewed the provisions of Section 329.1 of the Act and hereby deems it necessary and appropriate to adopt optional tools for the purpose of administering limits for the Commercial, Industrial and Multi- Residential property classes. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin hereby enacts as follows: 1. THAT paragraphs 1, 2, and 3, of Subsection 329.1(1) of the Act shall apply to the Commercial, Industrial and Multi- Residential property classes for 2013. 2. THAT: a) In determining the amount of taxes for municipal and school purposes for the year under Subsection 329(1) and the amount of the tenant's cap under Subsection 332(5), the greater of the amounts determined under paragraphs a) and b) as set out below shall apply in determining the amount to be added under paragraph 2 of Subsection 329(1), and the increasing amount under paragraph 2 of Subsection 332(5), i) The percentage set out in Subsection 329(1) paragraph 2 and in Subsection 332(5) paragraph 2 shall be ten per cent (10 %), and 172 - 2 - ii) The amount of the uncapped taxes for the previous year multiplied by five per cent (5 %). b) The amount of the taxes for municipal and school purposes for a property for a taxation year shall be the amount of the uncapped taxes for the property for the year if the amount of the uncapped taxes exceeds the amount of the taxes for municipal and school purposes for the property for the taxation year as determined under Section 329, as modified under Section 329.1 of the Act and this by -law, by two - hundred and fifty dollars ($250.00) or less. c) The options for "Exclude from Capping" shall be set to yes. 3. THAT this By -Law shall come into force and take effect upon its passing READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 23RD DAY OF JULY 2013. Mark G. McDonald, Cameron McWilliam, Chief Administrative Officer. Warden. 173 COUNTY OF ELGIN By -Law No. 13 -16 "BEING A BY -LAW TO ESTABLISH REVENUE NEUTRAL CLAWBACK PERCENTAGES FOR CERTAIN PROPERTY CLASSES" WHEREAS Section 330(1) OF THE Municipal Act, S.O. 2001, c.25 states that the Council of a municipality other than a lower -tier municipality, may pass a by -law to establish a percentage by which tax decreases are limited for a taxation year in respect of properties in any property class subject to Part IX of the said Act in order to recover all or part of the revenues foregone as a result of the application of Section 329 of the said Act to other properties in the property class; and WHEREAS for the purposes of this by -law, the commercial classes shall be considered a single property class and the industrial classes shall be deemed to be a single property class; and WHEREAS limits to tax decreases for any class may only be established in order to recover all or part of the foregone revenue in respect of the same property class. NOW THEREFORE, the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT for the taxation year 2013, the percentage determined under Section 330(1) of the Municipal Act, S.O. 2001 are as follows: Decrease Clawback Decrease Retained 1 Multi- residential Commercial 0.0000% 20.5221% 100.0000% 79.4779% Industrial 40.9086% 59.0914% 2. THAT in accordance with the provisions of the Section 330(1) of the Municipal Act, S.O. 2001 the County is deemed to be the banker and no lower tier member municipality shall have a surplus or a shortfall as a result of the application of this By -Law, and further, if the County experiences a shortfall or excess as a result of the application of the banking function under this By -Law, any such shortfall /excess shall belong to the County. 3. THAT the intra - municipal adjustment due to the application of this by -law, with the County acting as the banker, shall be paid by the member municipalities on December 15th, 2013. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 23RD DAY OF JULY 2013. Mark G. McDonald, Cameron McWilliam, Chief Administrative Officer. Warden. 174 CLOSED MEETING AGENDA July 23, 2013 Staff Reports: 1) Director of Engineering Services — Municipal Act, Section 240.2 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board — On -going Litigation with a Consulting Firm. 2) Director of Human Resources — Municipal Act, Section 240.2 (b) personal matters about an identifiable individual, including municipal or local board employees — S E I U Arbitration Outcome. 3) Director of Homes and Seniors Services - Municipal Act, Section 240.2 (b) personal matters about an identifiable individual, including municipal or local board employees Elgin County Homes - Operational Requirements and Restructuring Needs. 4) Director of Financial Services — Municipal Act, Section 240.2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board — POA Property Options: Continued. 5) Director of Community and Cultural Services — Municipal Act, Section 240.2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board — Facility Plan for Museum and Provincial Offences Court: Next Steps. (moved to open session, no longer an in- camera item — see open session reports index) 175