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1687 ) BY-LAW NO. ~7 A .l:JY-LAW TO ESTAHLISH A COuN'l'Y MUSEUM WHEREAS for purposes of establishing a County Museum, officers ánd members of the Women's Institutes in the County of Elgin with the assistanoe of offioers and members of the Munioipal and Primary Chapters of the Imperial Order of the Daughters of the Empire of the City of St. Thomas, and with the assistanoe of other business and professional men and women, have secured voluntary contributions from present and former residents of the City and County aIIlountingto $12,022.~'\9, from branohes of the women's Institutes in the County of Elgin, $3,201.85, and from Munioipal Councils, $110.00, totalling in all, the sum of $15, 344.24. AND WBEREAS out 01' the monies so received, the sum 01' $10,000.00 has been expended on the purohase of a building and grounds situated on the Southwest corner of Talbot and Pleasant , Streets in the City of St. Thomas for purposes of suoh a museum, and for repairs and renovations thereto, to date, the sum of about $950.00, and for the Museum J!'und Campaign expenses, about ~p4'l0.00, leaving a balance on hand as of this date 01' about $3,900.00. AND WHEREAS title to the property so purchased will forth- with, on the final passing of this by-law, be oonveyed to the Corporation of the County of Elgin, and the unexpended balance of the said $3,900.00 will be transferred to the custody of the 'l'reasurer of the Exeouti ve Co:mmi ttee hereinafter referred to at suoh time as he or she is appointed to that office. AND WHEHEAS the Counoil of the Corporation of the County or Elgin, deeming the establishment of a County Museum to be in the publio interest, is pleased to aooept the said conveyance for ~.I suoh purposes, 8.nd to provide for the operation and management of suoh museum as hereinafter set 1'orth. NOW TBEREJ!'ORE 'llHE COUNCIL OJ:!' THE CORPORATION OJ:!' TfJE COUN'I'.'í OJ:!' ELGIN ENACTS AS l!'OLLOìNS: 2 1. NAME ,~ The said museum shall be lŒown as '£he - Elgin County Pioneer Museum".. 2. PHOPERT':( - All furniture, equipment, goods and chattels donated to the museum shall, subject to any trusts or conditions upon which any goods and chattels are donated, be the property of thè Corporation of the County of Elgin. 3. OBJECTS - To colleot, preserve and display items relative to the history and development of the County of Elgin and the City of St. 'fhomas and other items from time to time deemed suitable for display in the museum, and to encourage public interest therein. 4. ORGANIZATION ~ (1) The museum operation and management shall to the extent hereinafterindioated, be under the oontrol and supervision of a committee which shall be known as "The Elgin County Mu,seum Executive Committee". (2) The said oammittee shall oomprise seven members to be appointed annually by County Council at its January session as follows:~ 2 members from the County Council 1 from nominees of each of the following:~ - The East Elgin District of the Women's Institute - The West Elgin District of the Women's Institute - The Municipal Chapter of the Imperial Order of the Daughters of the Empire - The Council of the Corporation of the City of St. Thomas - The Council of the Corporation of the County of Elgin (The nomination in this case to be of a person other than a member of the County Council (3) It shall be recognized as a guiding principle by the bodies above authorized to nominate a person or persons eligible " to be appointed to the Executive Committee, that so far as possible they will seek to assure that only persons who are definitely in- terested in and able to contribute to the advancement of the museum and its objects are nominated or appointed. , 5. O}!'FICERS - The committee shall, appoint the following officers from its membership at its first meeting in each year: Chairman Vice-chairman Pay all bills incurred in respect to the operation and administration of the Museum from this account, after such bills have been approved by the Committee. Except for routine business, no general funds shall be expended without the sanction of the Committee at any meeting thereof ( b Receive and deposit all funds received by the Committee and from the operation of the Museum, in such bank as the Committee shall designate from time to time. ( a expendi tures THE TREASURER shall be -' ~~ of all funds of the Muse\U!1. He or she shall responsible for the receipts and Be responsible for all general correspondence of the Museum Committee. c b Give notice of all regular and special meetings. Keep an accurate record of the proceedings of all meetings. ( a ) THE SECRETARY shall chairman. shall also assume such duties as may be delegated to him by the and responsibility in the execution of those duties. He or she ass\U!1e all his or her duties, and shall have the same authority THE VICE-CHAIRMAN Submit an annual County Council. shall , in the absence of the chairman ( d) report to t he November meeting of Render a report of the annual meeting . ( c the activities of the Museum Countersign all cheques and shall have the general supervision over all activities of the Oommittee. at ( b 6all and preside at all meetings, and ex-officio a member of all committees. (a shall be Museum Committee. He or she shall THE 7. CHAIRMAN DUTlJiJS OF OFFIOJ.g@ shall be the chief executive officer of the are appointed. Committee shall continue ö. 'l'ERM in office until their successors OJ!' OFl"ICE The members of the Executive side its to membership a Secretary if desirable. authorized engage and/ or Treasurer from out- Notwithstanding the foregoing, Secretary Treasurer the Committee shall be 3 - .-....,--..........-,-;- .._---:!"-......-- -~- 4 - { c Keep in suitable form, detailed accounts of the assets, liabilities, receipts and disbursements of the Museum. These books shall be audited by persons appointed by the Committee, preceding the annual meeting. (d Render an annual report and submit this financial statement to the January session of the County Council. The Treasurer shall be bonded. 8. THE DUTIES AND POWERS OF THE EXECUTIVE CO~ITTTEE 1) To keep the museum building and contents fully insured against loss or damage by fire, vdnd or other cause and to provide for such other insurance and bond coverage as it may from time to time deem necessary. (2) To regularly inspect and take such step~ as may be necessary to keep the property~ buildings and grounds, tidy attractive, and in good repair at all times. (3) To establish such schedules of admission and/or membership }jees as it may from time to time deem expedient. (4) To establi'sh and maintain a Museum Endowment Fund for the receipt, safe-keeping and investment of endowment monies and to make regulations governing the receipt and expenditure of such monies. (5) To take or cause to be taken, such steps as it deems necessary from time to time in order to provide such monies as may be required to properly operate and maintain such museum or any additions thereto. (6) To undertake such alterations and additions to the museum property, buildings and grounds, furniture, furnishings and equipment, as it may from ,time to time deem necessary or expedient .- ( '7) To engage a Curator for the museum and such other assistants as from time to time may be deemed necessary or expedient (8) To approve or disapprove of all expenditures proposed to be made by any other committee or sub-committee having to do witt the operation or management of the museum. ( 9) To submit a general report of its activities each 5 year to the November and/or January sessions of the County Council and to the first regular meeting of, the St. Thomas City Council in the months of November and/or J-anuary in each year. (10) To present a complete financial report each year to the J-anuary wession of the County Council and to the first regular meeting of the St. Thomas City Council in January of each year. (ll) In each year at the organization meeting of the Executive Committee or so soon thereafter as may conveniently be done, the Executive Committee shall appoint and entrust to a representative citizen committee of interested persons, to be kno'~ as the Museum General Committee, responsibility for (a) The organization and operation of the museum. (b The planning of programs and publicity. (c The prescribing of the duties of all persons employed in or about the museum, and (d The doing of all such things as the General Committee deems necessary or advisable for the accomplishm~nt of the objects hereinbefore set forth, provided, however, (l) That no expenditure of the museum general or Endowment Fund monies or the incurring of any liabili ty therefor shall be made by the Museum General Committee or any sub-committee thereof, or any officer or members of either, without ~J authorization and approval of the Executive Committee first being obtained, and t hen only ~~thin the limits of such authorization or approval. (2) That the General Oommittee shall furnish to the Executive Oommittee such complete reports l\, .~ ...,.,....,.....-"'".-~_..~ - 6 of the activities of the General ,Committee or any sub-committee thereof as the Executive Committee may from time to time require. 9. MEE'l'IN.GS - ( 1) Regular möntbly meetings 01' the Museum Executive Committee shall be held at such time and place as the Committee may agree or the Chairman of the Committee may designate. Uò) The annual meeting of the Execu- tive Committee shall be held each year in the month of January. ( 3), Special meetings may be called by the Chairman at his discretion, and shall also be called by him on written request by any four members of the Committee, stating the purpose for which the meeting is being called, and shall not act on any otbBr matter of business unless by a ma- jority vote of the Committee. (4) ]'our members shall constitute a ,í'~. c¿ 1'/0¡-1.1/71, Read a first, second and third time and finally passed this 21st day of November 1956 - .....-,,- Cou '" .