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September 12, 2013 MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING SEPTEMBER 12, 2013 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING ------------------------------------------------------------------------------------------------------------ DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al — A11) *August 8, 2013 Council BUSINESS ARISING FROM MINUTES DELEGATIONS REPORTS (C1-C10) 1. ROADS a) *Monthly Report 2. RECREATION/EMERGENCY MANAGEMENT a) *Monthly Report 3. WATER DISTRIBUTION SYSTEM 4. WASTEWATER September 12, 2013 .............Page 2 5. BUILDING 6. BY-LAW ENFORCEMENT a) 'Monthly Report 7. DRAINS 8. WEST ELGIN PRIMARY SYSTEM 9. ADMINISTRATION a. *Report re: Road Closure b. *Report re: Council Procedure By-law C. *Report re: By-law to regulate Open Burning d. *Report re: Municipal Election 2014 e. *Report re: Blue-Green Algae f. *Report re: Photocopier Replacement g. *Report re: Monroe Street Storm 10. PLANNING a. *OMB Decision —West Elgin Official Plan b. *Report re: Streetscape — Community Improvement Plan 11. ACOUNTS September 12, 2013 .............Page 3 CORRESPONDENCE (D1 — D24) COUNCIL CONSIDERATION — ACTION RECOMMENDED: 1 .* Elgin County OPP — Changes to Paid Duty Policy; 2.* Elgin County— GIS Parcel Realignment and Correction Proposal; 3.* Ministry of Rural Affairs — Rural Economic Development (RED) program; 4.* Elgin-St. Thomas Community Fund — Notice of Outdoor Event; 5.* Union PhiQi Corp Public Consultations — 13371 Furnival Road requesting letter of recommendation from Municipality; 6.* United Way— request for pledge; 7.* AORS — invitation; 8.* Lori Parker— request to waive fees for recreation centre for yard sale for United Way; 9.* Elgin County Railway Museum — invitation; 10.* Rodney & District Horticulture Society — request for trees for Eagle Nature Pond; 11.* Elgin County— Planning Reports to the Land Division Committee; RECOMMENDED TO ACCEPT & FILE: 12. AMO Watch file —August 8, 2013; • Report on Best Practices in Local Food — a guide for municipalities; • Watch file - August 15, 2013; • Watch file —August 22, 2013; • Watch file —August 29, 2013; 13. Municipality of Dutton/Dunwich — Notice of public meeting for zoning amendment; 14. Minister of Transportation — reply to letter about liability claims; 15. Elgin County Land Division Committee — notice of appeal of decision — Lakeview Aldborough Bluffs; 16. Ontario Municipal Water Association — notice of education meeting — October 30, 2013, Woodstock; 17. Elgin County— Planning Reports to the Land Division Committee; 18. CUPE — Child Care Worker & Early Childhood Educator Appreciation Day; 19. Ministry of Community Safety & Corrections Services — Office of the Fire Marshall —Assistant to the Fire Marshall Identification Cards, 20. Union Gas —Application with Ontario Energy Board; 21. Alzheimer Society —letter of appreciation; 22. AMCTO — Certified Municipal Officer Accreditation; 23. Eigin County— Notice of Decision — E51/13-1273969 Ontario Inc; 24. Elgin County-- Notice of Decision —E57113-Lather; September 12, 2013 .............Page 4 BY-LAWS: By-law No. 2013-59 Regulate Open Air Burning By-law No. 2013-60 Authorize municipal capital facility agreement (HUB) By-law No. 2013-61 Exempt from taxation (HUB) MINUTES (E1- E5) West Elgin Arena Board Minutes — May 14, 2013; West Elgin Arena Board Minutes — June 11, 2013; West Elgin Recreation Minutes — June 18, 2013 NOTICE OF MOTION (F) OTHER BUSINESS (G1-G2) 1. Council announcements 2. Closed session, if deemed necessary * Information enclosed CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS: September 25, 2013 Public Meeting — Renewable Wind Energy Elgin International Club, 7:00 p.m. September 26, 2013 Council September 27, 2013 Road & Facility Tour October 1, 2013 Special Meeting -- Tri County Management Committee, 7:00 p.m. Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. �J MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS AUGUST 8, 2013 PRESENT Mayor Bernie Wiehle Deputy Mayor Mary Bodnar Councillors Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT Scott Gawley, Administrator/Treasurer Norma Bryant, Clerk Lee Gosnell, Public Works Superintendent Bruce Boughner, Roads Foreman Jeff Slater, Recreation Superintendent Dale LeBritton, OCWA Operations CALL TO ORDER The Mayor called the meeting to order at 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None declared ADOPTION OF AGENDA RES. NO. 1 Moved by Leatham Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin approves the agenda for August 8, 2013 as printed and circulated. DISPOSITION: Carried APPROVAL OF MINUTES RES. NO. 2 Moved by Bodnar Seconded by Leatham July 18, 2013 Council July 18, 2013 Public Meeting—Zoning Amendment (Parezanovic Farms) DISPOSITION: Carried BUSINESS ARISING FROM MINUTES The Deputy Mayor asked if the letter to Public Health has been drafted yet. Councillor Miller replied no but will make it available to Council. DELEGATIONS 1:30 p.m.- Melanie Rose—West Elgin Website presentation The new website was shown to Council. Input was given on photos for the home page and content. It is proposed to launch on September 131h. August 8, 2013 .....Page 2 of 11 REPORTS 1. ROADS a Monthly Report RES. NO. 3 Moved by Miller Seconded by Leatham RESOLVED that the June &July 2013 Roads Report be received. DISPOSITION: Carried 2. RECREATIONIEMERGENCY MANAGEMENT a) Monthly Report RES. NO. 4 Moved by Bodnar Seconded by Aldred RESOLVED that the report Recreation Report dated August 8, 2013 be received. DISPOSITION: Carried b) Report-West Elgin Recreation Centre Renovations RES. NO. 5 Moved by Miller Seconded by Aldred RESOLVED that the Recreation Report re: West Elgin Recreation Centre Renovations be received; AND that Council authorizes the execution of Change Order #2 for the Kitchen/Concession area in the amount of $8,750.00 plus taxes. DISPOSITION: Carried c)Report- Rodney Fire Department—Rescue Equipment RES. NO. 6 Moved by Leatham Seconded by Bodnar RESOLVED that the report from the Rodney Fire Chief re: Rescue Equipment be received; AND that Council approves the replacement of the current air bag system for the Rodney Fire Department with the Hurst Jaws of Life Vetter 2 Bag system—54 Ton System (20 and 34 ton)complete with Command Console and safety hoses for$5,395.00 plus taxes. DISPOSITION; Carried d Report-Rodney Fire Department—Rescue Tools RES. NO. 7 Moved by Bodnar Seconded by Miller RESOLVED that the report from the Rodney Fire Chief re: Rescue Tools be received and considered in future budget deliberations. DISPOSITION: Carried A-.'3 August 8, 2013 .....Page 3 of 11 e) Report- Blue Flag Accreditation RES. NO. 8 Moved by Leatham Seconded by Miller RESOLVED that the Recreation Report re: Blue Flag Accreditation for the Port Glasgow Beach and Marina be received; AND that Council authorize the Recreation Superintendent to pursue the Blue Flag Accreditation for the Port Glasgow Beach and Marina. DISPOSITION: Carried 3.WATER DISTRIBUTION SYSTEM a) Monthly Operations Report RES. NO. 9 Moved by Aldred Seconded by Bodnar RESOLVED that the Water Distribution System report for June 2013 be received. DISPOSITION: Carried b Water Distribution System—Operations Plan Dale LeBritton presented the Operations Plan prepared by OCWA for the Water Distribution System. 4.WASTEWATER a Report-West Lorne Wastewater Treatment Plan RES. NO. 10 Moved by Aldred Seconded by Miller RESOLVED that the 2013 Second Quarter Operations Report for the West Lorne Wastewater Treatment Plan be received. DISPOSITION: Carried b) Report- Rodney Wastewater Treatment Plant RES. NO. 11 Moved by Miller Seconded by Leatham RESOLVED that the 2013 Second Quarter Operations Report for the Rodney Wastewater Treatment Plan be received. DISPOSITION: Carried c_Ministry of Environment Inspection Report RES. NO. 12 Moved by Bodnar Seconded by Aldred RESOLVED that the Ministry of Environment Inspection Report dated May 17, 2013 for the West Lorne WPCP & Lagoon be received. DISPOSITION: Carried August 8, 2013 .....Page 4 of 11 5. BUILDING a Monthly Reports RES. NO, 13 Moved by Miller Seconded by Aldred RESOLVED that the Building Reports for April, May, June and July 2013 be received. DISPOSITION: Carried 5. BY-LAW ENFORCEMENT a) Monthly Report RES. NO. 14 Moved by Aldred Seconded by Leatham RESOLVED that the By-law Enforcement Report for July 2013 be received. DISPOSITION: Carried 6. DRAINS a) Downie Drainage Petition RES. NO. 15 Moved by Miller Seconded by Bodnar RESOLVED that Spriet&Associates be appointed to prepare a report on the Drainage Petition filed, under Section 4 of the Drainage Act at the request of J. David Downie and Pamela Downie,for work in Concession 1, Pt. Lot 15 and that the report be submitted within six months. DISPOSITION: Carried b) Report-Monroe Street Storm Sewer RES. NO. 16 Moved by Aldred Seconded by Miller RESOLVED that the report from the Administrator/Treasurer re: Monroe Street Storm Sewer be received; AND that Council agrees to share the capital construction of the 50 metres of the 250 mm storm sewer on Monroe Street from Queen Street with the owners of 233 and 235 Monroe Street. DISPOSITION: Carried 7. WEST ELGIN PRIMARY SYSTEM 8.ADMINISTRATION a) Report—Sale and Disposal of Land Polic RES, NO. 17 Moved by Miller Seconded by Aldred RESOLVED that the report of the Cleric re: Sale and Disposal of Land Policy be received; AND that this policy not be adopted and that By-law 2002-41 be followed. DISPOSITION: Carried A.-,5 August 8, 2013 .....Page 5 of 11 b) Report—Clean and Clearing of Land By-law RES. NO. 18 Moved by Miller Seconded by Leatham RESOLVED that the report from the Clerk re: Clean & Clearing of Land By-law be received; AND THAT Council approves the following be added to the current procedure regarding the Clean&Clearing of Land By- law: 1. It is encouraged that complainants fill out the confidential complaint forms and submit to Administration Office for investigation. 2. Council Member receives a verbal complaint regarding an unkept property from an owner or resident of the municipality. 3. Council Member inspects the property to determine if the complaint may be valid and may file a complaint but is not obligated to do so. DISPOSITION: Carried c Report—Second Quarter Financial Report RES. NO. 19 Moved by Leatham Seconded by Aldred RESOLVED that the report from the Administrator/Treasurer re: Second Quarter Financial Report be received. DISPOSITION: Carried d Report—Industrial Wind Turbines RES. NO. 20 Moved by Miller Seconded by Leatham RESOLVED that the report from the Clerk re: Industrial Wind Turbines be received; AND that the public meeting be scheduled for Wednesday September 25, 2013. DISPOSITION: Carried e) Report—West Lorne Heritage Homes Community Hub RES. NO. 21 Moved by Bodnar Seconded by Miller RESOLVED that the report from the Clerk re: West Lorne Heritage Homes Community Hub be received; AND that Council approves the draft agreement as presented and that the agreement be forwarded to West Lorne Heritage Homes Not for Profit Corporation for signatures. DISPOSITION: Carried f}_Report—Ontario Disabilities Act RES. NO. 22 Moved by Aldred Seconded by Bodnar RESOLVED that Council accepts the report of the Accessibility Committee dated August 8, 2013 and that this report be attached to the Municipal Accessibility Plan. DISPOSITION: Carried August 8, 2013 .....Page 6 of 11 10. PLANNING 11. ACCOUNTS RES. N0.23 Moved by Leatham Seconded by Aldred RESOLVED that the Mayor and AdministratorlTreasurer are hereby authorized to sign Payment Voucher#8 amounting to $586,848.49 in settlement of General, Road, Water, and Arena Accounts (including cheques#14641-14778) DISPOSITION: Carried CORRESPONDENCE: 1. Peter C. Mansell- letter regarding wind turbines 2. Municipality of Halton—request for support of a resolution_regarding Enbridge Pipelines Inc. Line 9„Reversal RES. NO. 24 Moved by Bodnar Seconded by Aldred RESOLVED that Council of the Municipality of West Elgin is in support of a resolution put forth by Halton Region regarding Enbridge Pipelines Inc. Line 9 Reversal. DISPOSITION: Carried 3. OBOA Southwestern Chapter—request for support of a resolution regarding re- ualification of Building Officials RES. NO. 25 Moved by Leatham Seconded by Bodnar WHEREAS municipal building officials are the main practitioners of the Ontario Building Code (OBC) and use the OBC on a daily basis in the carrying out of their duties; AND WHEREAS Bill 124 passed in 2005 required all municipal building officials to undertake a series of qualification exams; AND WHEREAS a subsequent regulation 332112 (knowledge and maintenance examinations) requires our already qualified officials to re-qualify by taking a similar series of qualification exams again; AND WHEREAS this requalification process will provide municipalities with financial hardships in terms of registration costs, mileage costs, days away from the office to undertake their regular duties in performing timely inspections that is expected by the building industry; AND WHEREAS municipal building officials acknowledge the need to stay current with legislation and to undergo necessary training to do so; AND WHEREAS the builders and home owners will suffer slower response time for building permits and inspections until all of the building officials are qualified; AND WHEREAS there may be an increase to permit fees to absorb the additional costs due to train inglcourses, examinations, travel, accommodations, additional staffing; Al August 8, 2013 .,...Page 7 of 11 RES. NO. 25 cont'd NOW THEREFORE the Council of the Municipality of West Elgin in support of the Southwestern Chapter of the Ontario Building Officials Association resolves that: Any amendments to the OBC include provisions for training opportunities rather than requalification examinations as the means by which building officials remain current of changes to the OBC. That municipal building officials, as the primary practitioners of the OBC, receive the same treatment as plumbers, electricians, professional engineers and architects with regard to exemption from requalification. That the negative impact and delays that Ontario Regulation 332112 will have on issuance of permits, inspections and response times to inquiries by municipal building officials should be taken into consideration. That municipalities and taxpayers be spared the cost of 'knowledge and maintenance examinations' under the proposed amendment to the OBC which will provide undue hardship to municipalities through lost productivity, early retirement and costs associated with the 13 categories of examination required by fully qualified inspectors. DISPOSITION: Carried 4. Strong, MacDougall & Oudekerk letter regarding John Watterworth 5. Arts & Cookery Bank—letter of appreciation 6. Beattie Haven Retirement Community—road signage for Beattie Haven RES. NO, 26 Moved by Miller Seconded by Leatham RESOLVED that Council supports the request of Beattie Haven Retirement Community of a directional sign at the east side of the corner on Morrison at Beattie Line; AND that the County of Elgin Engineering Department be advised of this support. DISPOSITION: Carried 7. Melanie McLeod—request for road closure for community walk 8. West Eloin Community Health Centre—request to waive fees for the meeting room at the West Elgin arena RES. NO. 27 Moved by Aldred Seconded by Miller RESOLVED that Council of the Municipality of West Elgin authorize the payment of rental fees for the use of the West Elgin Arena on August 15, 2013 from 5:00 to 10:30 p.m.for focus group and smoke-free movie night for local youth being hosted by the West Elgin Community Health centre and Elgin St. Thomas Public Health. DISPOSITION: Carried 9. Public notice fora Proposed communications Role installation at 13371 Furnival Road �- U August 8, 2013 .....Page 8 of 11 10. Elgin County Land Division Committee—application for consent to sever- Lots 8&9 Concession 14 1273969 Ontario Inc. RES. NO. 28 Moved by Miller Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application 51113 applied for by 1273969 Ontario Inc. In accordance with Section 10.4.2 of the Municipality of West Elgin Official Plan, Council supports application E51/13 subject to the following conditions: 1. Subject to rezoning. 2. Subject to apportionment of Municipal Drainage assessments 3. Subject to drainage outlet&drainage agreement, if required 4. Subject to requirements of the Municipal Road Department regarding access and/or drainage. 5. Two copies of the registered reference plan are submitted to the satisfaction of the municipality 6. Taxes to be paid in full AND FURTHER Elgin County Land Division Committee be requested to include the following conditions to which the LDC would certify is satisfied: • That the lands being conveyed are merged in the same name and title as the lands to which they are being added; • That Section 50(3) of the Planning Act shall apply to any future transaction or conveyances on the subject lands. DISPOSITION: Carried 11. Elgin County Land Division Committee—a lication for consent to sever=Lot 1, Concession BF(Lather) RES. NO. 29 Moved by Leatham Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application 57113 applied for by Darlene Lather, Mary Lather, Sharon MacDonald and Brenda Taylor. In accordance with Section 6.2.7 of the Municipality of West Elgin Official Plan, Council supports application E57/13 subject to the following conditions: 1. Subject to apportionment of Municipal Drainage assessments 2. Subject to drainage outlet&drainage agreement, if required 3. Subject to requirements of the Municipal Road Department regarding access and/or drainage. 4. A copy of the registered reference plan is submitted to the satisfaction of the municipality 5. Taxes to be paid in full. DISPOSITION: Carried 12. Elgin County Land Division Committee—notice of decision—Lot 4, Concession 14 Lakeview Aldborou h Bluffs A-1 August 8, 2013 .....Page 9 of 11 13.West Elgin Chamber of Commerce—Community Expo 14.Arts& Cookery Bank— Ribs& Rubies Dinner RES. NO. 30 Moved by Leatham Seconded by Aldred RESOLVED that Council has no objections to The Arts& Cookery Bank to extending their license area at the Ribs & Rubies Dinner on August 17, 2013 DISPOSITION; Carried 15. Municipality of Middlesex Centre--request to support resolution regarding requalification of Municipal Building Officials 16. AMO • Watch file—July 18, 2013 • Watch file—July 25, 2013; • Watch file- August 1, 2013 • MPAC-- Update 17. Ministry of Tourism, Culture&Sport—letter regarding Ontario Sport& Recreation Communities Fund 18. Chatham-Kent—Mayor's Annual Golf Classic—September 11, 2013 19. Invitation to Constituency BBQ—Tuesday August 201h 4:30—7:00 pm at Pinafore Park, St. Thomas 20. Elgin County Land Division Committee—Notice of Decision—Lot B. Concession 11 (Sather) 21._Elgin County Land Division Committee-Notice of Decision—Lot 1 Concession 10 (Sather) 22. Elgin County Land Division Committee-Notice of Decision— Lot 16, Concession 9 (Vanderploeg Farms) 23.Alzheimer Society--thank you for support RES. NO. 31 Moved by Leatham Seconded by Miller RESOLVED that the above correspondence items numbered 1, 4, 5, 7, 9, 12, 13, 15, 16 to 23 be received and filed. DISPOSITION: Carried BY-LAWS 1. By-Law No._2013-56—Speed Limit—Marsh Line RES. NO.32 Moved by Aldred Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-Law to prescribe a rate of speed for a portion of Marsh Line and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: CARRIED r August 8, 2013 .....Page 10 of 11 RES. NO, 33 Moved by Miller Seconded by Leatham RESOLVED that a By-law to prescribe a rate of speed for a portion of Marsh Line be now read a third time and finally passed, signed, sealed and numbered By-law Number 2013- 56—Speed Limit—Marsh Line DISPOSITION: Carried 2. By-law No. 2013-57—Operational Plan—Distribution System RES. NO. 34 Moved by Aldred Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-Law to adopt an Operational Plan for the West Elgin Water Distribution System and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 35 Moved by Leatham Seconded by Miller RESOLVED that a By-law to adopt an Operational Plan for the West Elgin Water Distribution System be now read a third time and finally passed, signed, sealed and numbered By- law Number 2013-57—Operational Plan—Distribution DISPOSITION: Carried MINUTES RES. NO, 36 Moved by Aldred Seconded by Bodnar RESOLVED that the minutes of the following committee meetings be received: Tri County Management Committee— May 28, 2013 DISPOSITION: Carried OTHER BUSINESS 1. Council Announcements • West Elgin Community Health Centre Annual Meeting - September 23`d at 5:30 p.m. • Elgin County International Plowing Match Legacy Fund—scholarship awarded to Kyle Krebs • Councillor Leatham will be replacing the Deputy Mayor on the Aldborough Public School committee. 2. Odour from Cats The Mayor reported that he has received complaints about cat odour from private homes and asked what the municipality could do. RES. NO. 37 Moved by Aldred Seconded by Lea tham RESOLVED that staff is hereby directed to investigate whether odour from cats in private homes and yards can be regulated. DISPOSITION: Carried �11 August 8, 2013 .....Page 11 of 11 3. Sidewalk Patios and Cafes Councillor Aldred reported that the Chamber of Commerce asked if sidewalk patios and cafes were allowed in West Elgin. RES. NO. 38 Moved by Aldred Seconded by Bodnar RESOLVED that staff is hereby directed to prepare a report on the feasibility of sidewalk patios and cafes. DISPOSITION: Carried CONFIRMING BY-LAW RES. NO.39 Moved by Leatham Seconded by Aldred RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on August 8'h, 2013 and this shall be the first and second reading and provisional adoption thereof DISPOSITION: Carried RES. NO.40 Moved by Bodnar Seconded by Miller RESOLVED that a By-law to confirm the proceedings of the meeting held on August 81h, 2013 be now read a third time and finally passed, signed, sealed and numbered Confirming By-law Number 2013-58 dated August 8 2013 DISPOSITION: Carried ADJOURNMENT RES. NO.41 Moved by Bodnar Seconded by Aldred RESOLVED that this Regular Meeting of Council shall adjourn at 2:55 pm to meet again on September 12, 2013. DISPOSITION: Carried These minutes were adopted on the 12�h September, 2013 Mayor Clerk 1 1;\ The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: September 12, 2013 SUBJECT: Roads Report RECOMMENDATION: Receive and File INTRODUCTION: Monthly report for August, 2013 DISCUSSION 1. Public Works took delivery of new %ton pickup from Co-Trac Ford and it will be placed in service as soon as work lighting is installed. 2. "Fence to fence" roadside mowing continues with both units (1 south and 1 north). Main roads are complete with secondary roads in progress. 3. Ditching and culvert replacement on Carroll Line and Gibb Line complete. 4. Culvert replacement on Beattie Line has been completed and ditching operations there are expected to wrap up shortly. 5. Spot grading is being performed as needed but most gravel roads have remained in good condition over the summer months 6. Brushing operations are on-going due to calls regarding dead/dying trees. 7. Fall Arrest training being provided as a joint venture with Dutton-Dunwich. 8. Lee Gosnell and Russell Patton will be attending Winter Maintenance training in London Sept. 24 and 25. Key topics will include Level of ServicelMinimum Maintenance Standards, proper documentation, winter weather monitoring and environmental code of practice. 9. This year's Household Hazardous Waste day was held August 17 at our Public Works garage. Thank you to all the West Elgin/Dutton-Dunwich employees who rec'd a steady line of residents throughout the day. Respectfully Submitted, Reviewed by, C& Lee Gosne li . Scott Gawle , C.G.A. Public Works Superintendent Administrator/Treasurer f r The Municipality of Test ECgin To:Council of the Municipality of West Elgin From:Jeff Slater Recreation Superintendent Date: September 12 2013 Subject: Monthly Report Recommendation:Receive and file. Introduction:Monthly report for the Recreation Department. Background: 1. West Elgin Recreation Center:The Recreation Center project is progressing,although not without issues.The remaining overhead door had to be replaced,the upper two panels split, and were bent,the drums on the spring were stripped,not due to misuse or abuse just merely age and over the past 3 months that door has been used probably more than ever before. The door expense will be in the maintenance account of the Recreation Center.We have had great debate and discussions regarding the venting of the storage areas.Currently there is duct work attached to the south wall to"ventilate"the storage rooms,this will not be staying in its current form. The electrical portion of the project is not complete.The new connection to the 3 Phase power was not complete as of Monday at noon.There will be sufficient power to operate for the fair.There was a miscommunication between the electrical contractor, Hydro One,and the Electrical Safety Authority.The ESA did their inspection and Hydro One has 10 days from that date to get their work done,and as such the hydro service probably will not be switched over to the new service for the fair.The Kitchen area is looking very nice,the floor should be completed Monday the 9th,the stove and such will be put back in place on Tuesday,the 10t�,so it will be ready for the fair.The improvements to the Recreation Center will make the facility more user friendly for a wider variety of functions.As previously discussed the poor acoustics will be addressed in 2014, as with the possibility of installing a sound system similar to the one in the arena. 2. The West Elgin Community Pool has been winterized;the building will be done shortly after the fair,as the washrooms are used for the fair. 3. The organized sporting activities have ended in both Miller and Rodney Parks for 2013. Therefore the washrooms in Miller Park will be winterized in the near future and the Marina will be done shortly after that. -2- 4. The Recreation Staff has started to install the ice surface in the Arena,it should be ready for use as scheduled,September 16 2013.The arena currently is scheduled to be closed on Monday evenings,due to rescheduling of Minor Hockey and Skating Club ice times.Should demand increase the option is always there to reopen for that time.Currently the east end dehumidifier is not functioning as necessary,this is creating some delays in painting the ice surface. 5. Marty and Connie Kool are returning to the arena to operate the concession for the 2013/ 2014 Season. 6. Before the snow flies the frame for the netting behind the soccer nets will be installed to facilitate the installation of the netting early in the spring. 7. This fall as with every year the parks Department will be planting trees in both Miller and Rodney Parks. Respectfully Submitted, Reviewed By Jeff Slater Scott Gawley CGA Recreation Superintendent Administrator Treasurer Cr �, OF r; F Q N�4 � 2 � 998'�` The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: NORMA I. BRYANT, CLERK DATE: SEPTEMBER 12, 20'13 SUBJECT: BY-LAW ENFORCEMENT REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for August 2013 BACKGROUND: File # Nature of Complaint Action Taken Status 264 Untidy and Compliant CLOSED 272 Untidy and Order issued OPEN 274 Untidy and Compliant CLOSED 275 Grass Complaint CLOSED 276 Grass Complaint CLOSED 277 Grass Compliant CLOSED 278 Grass, garbage Compliant CLOSED 279 Property standard Under investigation OPEN 280 Unlicensed vehicles, garbage Order issued OPEN 281 Grass, garbage Order issued OPEN 282 Garbage Order issued OPEN DISCUSSION: Nothing to report Respectfully Submitted, Reviewed by: J_A� i Norma I. Bryant, HonBA,AMCT Scott Gawley, G.A. Clerk Administrator/Treasurer v mfl The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Clerk DATE: September 12, 2013 SUBJECT: Road Closure RECOMMENDATION: THAT Council declares the portion of the road allowance between Lots 14 and 15, north part of Concession 4 WD be declared surplus and the road closed; THAT the lands be transferred to the adjacent owner of the north part of Lot 15, Paul Alexander McCallum; THAT the subject land be sold for $1.00 plus all legal, advertising and other costs related to the closure. INTRODUCTION: The Municipality has received an application to close part of the road allowance between Lot 14 and 15 Concession 4 WD. BACKGROUND: Schedule "A" of By-law 2002-40 provides a procedure to be followed to permanently close a highway. DISCUSSION: Through a title search by the lawyer for the purchaser (McCallum) of the north half of Lot 15, Concession 4 WD, it was determined that there is an unopened road allowance. This unopened road allowance is between lots 14 and 15 from McLean Line to Kintyre Line. The actual road was built between Lot 15 and 16, being Colley Road. (see attached sketch) The Public Works Superintendent has no concerns with the closing of the road allowance as requested. Schedule "B" of By-law 2002-41 (Sale of Land) notes that an appraisal is not required for closed highways if sold to an owner of land abutting the closed highway (s.1 (b). A similar application in 2004 was submitted and Council determined a purchase price of $1.00 plus all legal, advertising and other costs. Respectfully Submitted, Reviewed by: Norma I. Bryant, HonBA,uAMCT Scott GawIey, C.G.A Clerk Administrator/Treasurer Attachments Sketch showing the location of the proposed road closure Schedule "A" to By-law 2002-40 k j W J J Q MCLEAN LINE old oSr� �� tt urn b z-or 13 LOT 14 1� U LOT15 - .- _. 6 ' 6 a ' n C 1NCESS®®1V f PLAN.lIR-7372 WE5 p.DIVISION i KIMYREI-INE ROAD ALLOWANCE HET[W££NCONCESSIONS4AND6 'TOMSION KIN7•YRELINE 1 - - 13 LOTH � LOT 15 °w ku COUNTYROAO9 . 0173 . SCHEDULE "A" TO BY-LAW 2002-40 PROCEDURE—TO PERMANENTLY CLOSE A HIGHWAY 1. Application is submitted, along with fee, to Clerk's Department. a) The application shall include a form signed by the adjoining property owners that they agree with the closing of the highway or portion of the highway. b) Costs for advertising costs, legal fees, registration costs, and appraisal costs associated with the application are payable by the applicant. The applicant shall acknowledge, on the application form, that they are responsible for these costs. 2. A report is prepared by the Clerk and submitted to Council for consideration. 3. Council shall pass a resolution declaring the lands surplus, establish the method of determining the purchase price and endorse any other conditions as are deemed appropriate. 4. If preliminary approval is granted by Council, the applicant is so advised in writing. a) Applicant is advised of the resolution of Council, and b) Applicant is advised to have a proper legal survey prepared, two copies are to be filed with the Clerk's Department. 5. Upon completion of the legal survey, the following shall be completed: a) A notice to Ontario Hydro; b) A notice to Bell Canada; c) A notice to County of Elgin. 6. Upon receipt of written response to items 5(a)to 5(c), the Clerk shall schedule the date for the by-law to be considered: a) Notice to permanently close a highway or portion of a highway shall be published in the Chronicle for a minimum of two weeks prior to the by-law being considered by Council. b) Notice to permanently close a highway shall be posted, clearly visible and legible from the public highway or other place to which the public has access, for a minimum of two weeks prior to the by- law being considered by Council. 7. Prior to the submission of the by-law, Council shall determine the purchase costs and the applicant be advised. 8. The by-law is submitted to Council for approval on the date specified in 6 (a), above. 9. The Clerk shall prepare a Certificate of Compliance for compliance with Section 268 of the Municipal Act. 10. The Municipal Solicitor prepares the documents for registration. The name of the transferee and manner in which title is taken to the road allowance shall be identical to the abutting lands, to which it is being added. 11. After registration, the original documents shall be forwarded to the municipality. The Clerk will forward the registered documents to the applicant; a copy will be retained for the municipality's records. Dated: November 28, 2002 , 0 F G] The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Clerk DATE: September 12, 2013 SUBJECT: Council Procedure By-law RECOMMENDATION: Direction requested. INTRODUCTION: Council has requested a procedure be set up regarding recording of votes BACKGROUND: By-law No. 2007-112, as amended, is the procedure by-law to govern the calling, place and proceedings of meetings. Section 52 states "Where a Member requests, immediately prior to the taking of the vote, that the vote be recorded, the Clerk shall call all Members present at the Meeting to vote, with the exception of Members who have declare a pecuniary interest. The name of each Member who voted and the manner in which he/she voted shall be noted in the minutes..." The order on voting is not referenced in the by-law. Past practice has been to call in alphabetical order, with the Mayor voting last. DISCUSSION: There are a number of different ways that the order of voting by Council can occur. The following are examples from other municipal by-laws: 1. When taking a recorded vote at any meeting, the Clerk shall read the motion, and the Mayor will ask those in support of the motion to stand, and the Clerk shall record the names of the members in support of the motion. The Mayor shall then call for the members that are opposed to the motion to stand, and the Clerk shall record the names of the members in opposition of the motion. 2. The Clerk shall call by name the Members present in alphabetical order except for the Chair whose name shall be called last. 3. Order is determined by Mayor or presiding officer. 4. Voting shall begin with the member who requested the recorded vote, and continues alphabetically from member onward until the vote is completed. 6. All members present at the meeting must vote in random order as called by the Clerk, except the Chair who shall vote last. 6. The Clerk shall name each member, beginning with the Head of Council, followed by the Deputy, then members in alphabetical order. 7. The order of voting shall be determined by the Clerk by drawing the name of each Member randomly from a Lottery Box provided for such a purpose. 8. The Members shall be called by seating order counter clockwise starting with the individual Council Member that moved the motion. (In this case, the seating arrangement is also in the by-law. "The Deputy Mayor shall sit to the right of the Mayor and remaining seats shall be filled in order of seniority and thereafter in order of votes polled".) 9. Voting shall proceed simultaneously with the Presiding Officer requesting a vote for all those in favour and a vote for all those in opposition. 10. The order of voting shall be determined by the Clerk by drawing the name of the first person to vote from a box which contains all names of Council members. Thereafter voting is in alphabetical order. It may be an appropriate time for Council to review the procedure by-law to determine if other changes should be considered. These may include: • Consent Agenda —to expedite the meeting, matters of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively. A Member of Council can request an item be brought forward to allow debate or for a separate vote. Examples include items of correspondence where no action is required, minutes of committee meetings. • Enactment of By-laws. Except for drain by-laws, there is no legislated requirement to have separate motions for first, second or third reading of by- laws. It is common to have first, second and third reading in one resolution. • Notice of Motion — clarification on procedure to be followed. • Minutes of the last regular meeting (rather than having minutes only on the agenda of the first meeting of the month). • Accounts at every regular meeting. Respectfully Submitted, Reviewed by: Norma I. Bryant,ry HonEA,AMCT cott Gawley, C.G. Clerk AdministratorlTre surer 0- 9c �� OF Q � V r The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: September 12, 2013 SUBJECT: By-Law to Regulate Open Burning RECOMMENDATION: That council adopt the attached Open Burning By-Law. INTRODUCTION. The Municipality of West Elgin Fire Chiefs and Administration staff has received a number of requests for a By-Law to regulate Open Burning. Both the Rodney and West Lorne Fire Chief's have a number of issues involving Open Bums and are looking for guidelines/rules to regulate Open Burning in the Municipality of West Elgin. DISCUSSION: Most municipalities in Elgin County (and surrounding Municipalities) have a By- Law regulate Open Burning (Regulate the setting of fires). The Open Burning By-Law includes the following: • Definitions of terms to regulate Open Burning • The following types of Open Air fires are Allowed anywhere in the Municipality of West Elgin: a) Cooking Fires b) Construction or Maintenance Activites C) Other Flaming Devices (torches, candles etc) d) Campfires e) Chiminea • Burn Barrels are restricted to the Rural Area with a number of conditions. • Notification of Open Burn in Rural Area and regulations to follow for such an Open Burn. • Burning of Rubbish is Prohibited Respectfully Submitted, R. Scott Gawley Al Beer Jeff Slater Administrator/Treasurer West Lorne Fire Chief Rodney Fire Chief THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN? BY-LAW NO. 2013- A BY-LAW TO REGULATE OPEN BURNING WHEREAS the Fire Protection and Prevention Act, 1997, S.O. 1997, c.4, Section 7.1 as amended, states that a council of a municipality may pass by-laws regulating fire prevention, including the prevention of the spreading of fires, and regulating the setting of open fires, including establishing the times during which open air fires may be set. AND WHEREAS Part 2 of the Ontario Fire Code, O.Reg 388197, provides that open air burning shall not be permitted unless approved, or unless such burning consist of a small, confined fire, supervised at all limes, and used to cook food on a grill or barbeque, AND WHEREAS the Council of the Municipality of West Elgin is desirous of enacting a by-law to regulate the setting of fires; NOW THEREFORE the Council of the Corporation of the Municipality of West Elgin enacts as follows: 1. Definitions: For the purposes of this by-law: a) Approved means approved by the Fire Chief or his/her designate b) Authorized Agent means any Responsible Person who can provide reasonable evidence that they are authorized to act for the owner of a particular property c) Ban on Open Air fires means a restriction or prohibition on Open Air fires issued by the Fire Chief or his/her designate d) Built-Up Area means : a. The former Village of Rodney and adjacent lands as shown on Schedule"A"of this by-law b. The former Village of West Lorne and adjacent lands as shown on Schedule"B"to this by-law c. Lands zoned Hamlet Residential (HR), Lakeshore Residential (LR), Rural Residential One (RR1)and Rural Residential Two (RR2) in the former Township of Aldborough Zoning By-law No. 90-50, as amended from time to time or subsequently replaced by a new zoning by-law e) Building means any structure used or intended for supporting or sheltering any use or occupancy, but does not include non-enclosing open-sided structure f) Chiminea means a device largely made from pottery and which is equipped with a chimney and a substantially enclosed hearth, approved by CSA and in which a recreation fire may be set g) Combustible means any material, combination of materials, or arrangement of materials in which any portion thereof is susceptible to catch fire when exposed to heat,flame, or other burning materials h) Effective Barrier means an enclosure on the ground with a complete perimeter of metal, masonry, stone or earth,with the enclosure walls being a minimum height of 113 the diameter or width of the enclosure i) Exempt means that, under specified conditions, a particular type or configuration of Open Air fire does not need a Notification of Open Burn form to be completed. j) Fire Chief means the Rodney Fire Chief or West Lorne Fire Chief k) Incinerator means a device that is operated and regulated (licensed) under a Certificate of Approval from the Ontario Ministry of the Environment and is not subject to the requirement of this By-law 1) Made Safe means that all reasonable and prudent steps are taken to guard against injury to persons due to the fire deteriorated condition of a structure or property and may include, but not be limited to erecting By-law 2013 Page 2 barriers and signs; grading of property; demolition of unstable structures, and the removal of residue left from the burning process m) Municipality means the Municipality of West Elgin n) Multi-Unit Residential Building means any building in which there are three or more residential dwelling units as defined by the Ontario Building Code Act o) Notification of Open Burn means the completion of the form Notification of Open Burn (Appendix A), submitted to the Municipality of West Elgin to set or maintain an Open Air fire, as per any restrictions or conditions contained in this by-law or as may be specified on the Notification of Open Burn form p) Occupancies means the use or intended use of a building or part thereof as defined in the Ontario Building Code q) Open Air Fire means: a. Any fire set outdoors, i.e. not in an enclosed building; or b. Any fire set in a device or appliance located outside of a building c. But does not include: L Fires in incinerators, or ii. Fires in devices installed outside of a building and the are used as source of heat or power for the building or that are ancillary to a manufacturing process, and provided that such device is certified for the purposed by a recognized and appropriate agency r) Responsible Person means any adult person (18 years of age or older) who is capable of exercising the required judgment and capable of performing the necessary actions to control a fire and prevent its unwanted spread s) Rural Area means any lands not designated as Built-Up Area or Trailer Park t) Structure means anything constructed or erected, the use of which requires location on or in the ground u) Trailer Park means those lands zoned Trailer Park (TP) in the former Township of Aldborough Zoning By-law No. 90-50, as amended from time to time or subsequently replaced by a new zoning by-law 2. Restriction on Burning No person shall set or maintain an Open Air fire except: a) An exempt fire as described in Section 3 of this by-law ; or b) As permitted under the conditions specified in the Notification of Open Burn form, as defined in Section 6 of this by-law 3. Exempt Fires in Entire Municipality The following types of Open Air fires are exempt and such fires may be set and maintained anywhere in the municipality provided that the conditions in this by-law are fully met: a) Cooking Fires A charcoal, compressed gas, or wood fire, that is only large enough for the purpose, and is confined within a barbeque or grill that is constructed of metal, ceramic, stone,or masonry, and that is exclusively designed for and being used for the cooking of food for human consumption, and is continuously supervised by a Responsible Person, and provided that all of the following conditions are met: i. Such fire is not on a porch, balcony, or verandah that is roofed and is attached to a multi-unit residential building ii. Such fire is not in or near dry vegetation; and iii. Such fire is not in any other place conducive to the development or the spread of fire or explosion b) Construction or Maintenance Activities An appliance of a portable nature which requires an open flame for the heating of material during a construction or maintenance process, provided that such appliance is safe to operate, and provided that it is not By-faw 2013 Page 3 operated in such a manner as to create a fire hazard, and provided that the fire is attended at all times by a responsible person to supervise it c) Other Flaming Devices Other flaming devices such as patio torches,fireworks, and candles provided that all of the following conditions are met: i. Such devices are not operated in or near dry vegetation ii. Such devices are not operated in any other place conducive to the development or the spread of fire or explosion; and iii. Consumer(family)fireworks where permitted by by-law d) Campfires With the permission of the property owner, a campfire on privately owned lands provided that such campfire meets all of the following: i. That the fire is for provision of warmth or for cooking ii. That, except in the case of a Trailer Park, the areas designated for the fire is not more than 66 centimeters(26 inches in any horizontal dimension iii. That all materials to be burned are contained around the complete perimeter of the designated area by an Effective Barrier of metal, masonry, ceramic, or stone; or are within a like-dimensioned pit in the ground that has a non-combustible wall and is intended to burn wood safely iv. That the pile of materials to be burned is not more that 66 centimeters (26 inches) in height, and 66 centimeters (26 inches) in width and length v. Tha#the fire is located at least 4 metres (13.1 feet)from any building, structure, property line, tree, canopy, hedge, fence, roadway, overhead wire or other Combustible material vi. That the fire is controlled such that flames and hot embers do not pose an undue risk of fire to nearby Combustible materials vii. A means to extinguish the fire are readily accessible viii. That the fire is attended at all times by a Responsible Person to supervise it; and ix. That at the completion of the burn the fire shall be completely extinguished and the burn site shall be made safe before it is left unattended. e) Chiminea A fire in a Chiminea on any privately-owed lands provided that such fire meets all of the following: i. That in a Built-Up Area no portion of the hearth of the Chiminea is more than 61 centimeters(24 inches) in diameter ii. That only clean and dry wood or charcoal be burned iii. That the Chiminea is not located on any Combustible surface iv. That the fire is controlled such that flames and hot embers do not pose an undue risk of fire to nearby Combustible materials, and v. That the fire is attended at all times by a Responsible Person to supervise it 4. Burn Barrels An enclosed fire in a burn barrel on privately owned lands that are located in the Rural Area provided all of the following are met: i. That the burn barrel is situated securely on level ground ii. That the burn barrel is in good condition iii. That all openings in the burn barrel are covered at all times by a suitable metal wire mesh with a grid opening of not more than 6 mm (114 inch) in diameter; and iv. That the fire is attended at all times by a Responsible Person to supervise it By-law 2013 Page 4 5. Conditions on Exempt Fires Any person who sets or maintains an Exempt fire as in Sections 3 or 4 of this by-law shall be responsible to take all necessary steps to ensure that all of the following conditions are met; a) Smoke a. The smoke or other emissions from the fire shall not travel to a neighbouring property to such an extent or degree that, in the opinion of the Fire Chief or his/her designate, it may cause discomfort to persons, loss of enjoyment or normal use of property, interference with normal conduction of business, or damage to property b. The smoke or other emissions from the fire shall not travel across any public roadway to the extent or degree that, in the opinion of the Fire Chief or his/her designate, it may cause a public safety hazard to any person travelling on the roadway. b) Clearances a. An Open Fire shall be located a distance of at least 10 meters (32.8 feet) horizontally and 10 meters(32.8 feet) below any portion of an Combustible structure or accumulation of Combustible materials; except that the lesser clearance shall apply as follows: L That a barbeque or grill fire shall be located at least 1.5 meters (59 inches) horizontally and 3 meters(118 inches) below; and ii. That a Chiminea shall be located at least 3 meters (118 inches) and 6 meters(236 inches below; and b. Despite meeting the minimum distances specified in this section, burning is prohibited at any location where the conditions exist such that there is a reasonable probability of such fire spreading to a Building, structure, grass, or other Combustible vegetation or material. c) Material Restricted Except as may be more specifically restrictions elsewhere in this by-law, only the materials listed on Schedule"C"may be burned d) Extinguishment At the completion of the burn, the fire shall be completely extinguished and the burn site shall be made safe before it is left unattended. 6. Notification of Open Burn a) The Property Owner or Authorized Agent shall submit a completed Notification of Open Burn form (Appendix A) to the Municipality of West Elgin a. That only the items listed in Schedule"C"shall be burnt b. All of the conditions of Section 5 of this by-law shall apply equally to all fires c. Constant supervision of the fire shall be maintained by a Responsible Person,with the necessary means immediately available to extinguish d. The property owner shall be held responsible and shall be liable individually and severally for the actions of their Authorized Agent with respect to the provisions, conditions, and penalties contained in this by-law e. No person shall conduct an open air burn on any public road allowance or municipal property unless such burning is being conducted by an authorized employees or Authorized Agents of the Municipality f. Fires must be located at least 30 meters (98.43 feet) away from any Building, Combustible structure, Combustible vegetation, accumulation of Combustible materials, or as measured on the ground horizontally from any overhead wires carrying electricity, but in any case, longer distances may be required, if in the opinion of the Fire Chief, the material being burned will emit sparks and embers such as to create a fire hazard By-law 2013 Page 5 g. Fires must be located at least 150 meters (492.15 feet) away from an occupied Building when the wind direction is such that at any time during the course of the fire, smoke from the fire is likely to pass in the vicinity of the occupied Building h. The size of any pile of materials to be burned: i. Shall not exceed 9 square meters (96.84 square feet) in area and 2 meters (78.75 inches) in height unless specifically approved under application of a Burning Safety Plan ii. In the case of an area zoned Agricultural, shall not exceed 36 square meters (387.36 square feet) in area and 2 meters (78.75 inches) in height unless specfically approved under application of Burning Safety Plan; and iii. In any case, the fire size or materials burned shall be controlled such that flames and hot embers do not pose an undue risk of fire to nearby Combustible materials i. Burning will not be permitted between '/Z hour after sunset and 1/2 hour before sunrise(i.e. at night) unless specially approved under application of a Burning Safety Plan j. No burns shall occur during such periods and in such areas where gusting or sustained wind speed exceed 20 kilometers per hour(12.43 miles per hour) or where wind directions are changing frequently k. All burning will be suspended during such periods and in such areas where the Fire Chief, or his/her designate has determined that there exists a high or extreme fire weather index(FWI) or other hazardous conditions I. The Notification to Open Burn form shall specify as--precisely as . .... .. possible the civic or street address of the location of the intended fires. Separate forms are required for properties at different addresses m.The person who submitted the Notification for Open Burn form is required to advise Fire Dispatch before any burning commenced and again when the burning is completed and the fire is extinguished n. A copy of the Notification to Open Burn shall be kept at the location of the fire as specified. 7. Burning of Rubbish Prohibited No person shall install, use, and/or maintain any unlicensed incineration device for the burning of garbage or other refuse in any class or classes of Building 8. Fire Ban the l=ire Chief, or designate, may issue a ban on any or all Open Aire fires or cause to be extinguished any of all Open Air fires (including Exempt) until such conditions as the Fire Chief may indicate are met 9. Right to Enter and Enforce Any fires under the direct and constant supervision and control of the Municipality are exempt from the provisions of this by-law 10. Fire Department Exempt Any fires under the direct and constant supervision and control of the Municipality are exempt from the provisions of this by-law 11. Penalty a) Every person who knowingly provides false or misleading information or who contravenes any provisions of this by-law is guilty of an offence and conviction is liable to a fine provided for in the Provincial Offences Act b) If the contravention of this by-law result in fire suppression or fire safety personnel and vehicles being dispatched to respond, the person in control of the fire and/or the property owner may be charged, at the discretion of the Fire Chief,for the cost of such response according the By-law 2013 Page 6 Fees and Charges By-law as amended from time to time. However, noting in any schedule of rates shall be construed as limiting the rights of the Municipality to seek restitution for other direct or consequential damages or costs incurred beyond those listed, c) The quantity and type of fire vehicles and personnel dispatched to respond for the purposes of extinguishing, controlling or investigating any Open Air fire are at the discretion of the Fire Chief or his/her designate 12. Validity In the event that any of the provisions of this by-law are deemed ultra vires by ay Court of competent jurisdiction,the remaining terms and provisions shall remain in full force and effect. 13. Repeal Any by-law or by-laws, or parts of any by-law or by-laws that are inconsistent with this by-law are hereby repealed, 14. Effective Date That the effective date of this by-law shall be the date of final passage thereof. Read a first and second time this day of 20 Read a third time and finally passed this day of 2013. MAYOR CLERK SCHEDULE C Authorized Materials That May be Burned Under By-law No. 2013- Only those materials listed below may be burned. All other materials are specifically prohibited from being burned. (I have changed this description—what do you think?) • Wood and wood by-products that have not been chemically treated or painted or stained • White or brown paper and cardboard fro the purposes of starting an authorized fire • Dry brush, stumps, hay, straw, and grass and other dry yard or natural agricultural materials, but not including animal wastes and parts of animals unless such animals are diseased • Natural or petroleum gasses or liquids used as appliance fuels • Charcoal materials intended by BBQ use • . Paper seed bags;and ---- --- --- • Other clean burning Combustible materials that may be specifically Approved by the Fire Chief or his/her designate Village of RODNEY and Adjacent Lands. ' ' ,o Municipality of WEST ELGIN n. S CHEDULE =.x 3 This is Schedule"X to By-law No. passed this day of 2013. Mayor Clerk - I I , 8 . t_ I I I I I I I i i i I I manleilh•Brown PI—Mg CO n s"1t—W Village of WEST LORNE and Adjacent Lands n Municipality of WEST ELGIN SCHEDULE "B" k I 1 k f I =. I _ ; I This Is Schedule"B"to By-law No. passed this day of_ 2013. Mayor Clerk Mantaith•8rawn pianMng-surlanis SCHEDULE C Authorized Materials That May be Burned Under By-law No. 2013- Only those materials listed below may be burned. All other materials are specifically prohibited from being burned. (I have changed this description-what do you think?) • Wood and wood by-products that have not been chemically treated or painted or stained • White or brown paper and cardboard fro the purposes of starting an authorized fire Dry brush, stumps, hay, straw, and grass and other dry yard or natural agricultural materials, but not including animal wastes and parts of animals unless such animals are diseased • Natural or petroleum gasses or liquids used as appliance fuels • Charcoal materials intended by BBQ use • -Raper seed bags,-and— --- ---- • Other clean burning Combustible materials that may be specifically Approved by the Fire Chief or his/her designate � op caq �. J rnl 2 iff The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Clerk DATE: September 12, 2013 SUBJECT: Municipal Election 2014 RECOMMENDATION: THAT Council authorizes the use of an alternative voting method — Internet and Phone Electronic Voting for 2014, AND that a Request for Proposal be issued. INTRODUCTION: In preparation for the municipal election in 2014, it is time for Council to decide on the voting method to be used. BACKGROUND: The Municipal Elections Act allows a variety of"alternative" voting and vote counting methods. DISCUSSION: In 2010 West Elgin used alternative voting methods consisting of internet and telephone voting as well as paper ballots. The percentage of electors voted was 42.2% with 59.5% of those who voted used the internet or telephone with internet being the most popular method. This compared to 23% in 2003 and 28.7% in 2006. In 2010 as an interim measure paper balloting was also available. The theory being that for the first time paper balloting be allowed but in future elections this would not be the case. An analysis of voting by ward and type for 2010 is attached. There are a number of reasons for not providing paper ballots: • Cost savings • Voting location must be accessible • Parking • Counting occurs after 8 p.m. on Election Night which is time consuming. If only internet and telephone voting is used, the results should be available shortly after 8:00 p.m. In 2010 there were some administrative issues in conducting the manual count. • Need for computer literate poll staff as the voters list is on the internet (why internet availability at the Voting Place is required). Difficulty in finding a location for paper ballot voting on Election Day that has internet capability with an electronic voting list. • No need for an Advance Poll if paper balloting is not offered • With internet and telephone voting, the voters can vote anytime and anywhere for a seven day period (Monday October 18th'2010 to Election Day on Monday October 25th 2010 at 8:00 p.m.). A computer was available at the municipal office during regular business hours for this period and on Election Day until 8:00 p.m. for electors to use. Staff were available to assist. • With internet voting, can also vote at the municipal office and libraries during their business hours; with telephone voting, can vote using a personal land line/celphone/smartphone. Once a decision has been made by Council, an RFP will be prepared and sent to companies that provide this service. Respectfully Submitted, Reviewed by: Norma I. Bryant, Hon A, AMCT Cott Gawley, .G.A. Clerk Administrators reasurer Attachments Analysis of 2010 Municipal Election 0 O Lq o) � O o. �. 0 O M c O .C- C: (0 O a. 0 N >. a 00 o co 3 m a7 � - O N o p A; Q1 O p cq O m ti c O 1,l) 00 Co O co cc co -� 00 r- C9 c- f- Cp ° I_ r M M N i`N O N LO oOti � Q �M N CD O ¢ f/7 LU Q , >jlo _!L w p'� cN+)' oo. �° I F qd- 0 CD.Iti:r z LLI F- o Q Him _ W V .� w H -;Ia LL:LLJ. ' 0:._t � a v >' QIZ c.; Oi o >i �.N �! ¢f l�:� v4, roNa F U m +ssa'`'� The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: September 12, 2013 SUBJECT: Blue-Green Algae RECOMMENDATION: That Council approves the draft letter to Elgin St-Thomas Health Unit on conerns of e ue=Green Algae if Lae d Erie be�-- INTRODUCTION: At the July 18, 2013 the concern was raised about the Blue-Green Algae that occurred and the delay in notifying the public of the possible health concerns. At the meeting Councillor Miller agreed to draft a letter to Elgin-St. Thomas Health Unit. DISCUSSION: Since the discussion at the July 18th Council, the Blue-Green Algae may have recurred this past weekend and as the letter states gives the residents concern of whether the water is safe to swim in. Regular monitoring and posting by the Elgin-St. Thomas Health Unit current policies and procedures be reviewed. On Thursday September 5, 2013, OCWA nofified the municipality of changes in water quality and effects of treating water. This was reported to the Health Unit. A letter has been prepared for Council's consideration, requesting the Elgin County be proactive to ensure that health of its residents is protected. Respectfully Submitted, R. Scott Gawley Administrator/Treasurer t� OF y tApu"' ({' of Prot �ilgin n Elgin St.Thomas Health Unit 99 Edward Street St.Thomas, ON N5P 1Y$ Attn:Jim Reffle Manager, Health Protection Programs Dear Mr. Reffle, Earlier this summer in Lake Erie along the shore of Chatham-Kent and Western Elgin, a blue- green algae bloom occurred again. Some councillors had numerous complaints about water quality and the presence of some strange fish behaviour. Councillor Norman Miller had heard public safety bulletins aired on Chatham-Kent radio stations ab.aut_w-ater_quality_health wa_rnings.and-bea6-ctm"esAhr_oughout Chatham-Kent. Councillor Miller was concerned that the same algae problem existed at Port Glasgow but had not heard about any warnings or correspondence to make Elgin County residents aware of the issue. When a call was made to the Health Unit in St. Thomas and he was surprised to find out that the Elgin St.Thomas Health Unit normally does not sample for blue-green algae unless concerns or complaints are made. At that point Councillor Miller requested that his call be considered a complaint and to please consider testing for the algae.The Health Unit was very co-operative and had the test performed and found the presence of the algae.The beach was closed and it was then in the news about the problem. The Municipality of West Elgin is currently assessing the criteria and applying to become a Blue Flag Beach at Port Glasgow. if Port Glasgow achieves Blue Flag status, most people would assume that water quality is above-average. In order to give people this confidence, the Municipality feels that the Health Unit should be monitoring for blue-green algae on a regular basis. Furthermore, a plan should be put in place that ensures consistent public notification if and when the blue-green algae blooms occur. Last week, certain councillors were notified about adverse odours from the waters at Port Glasgow. One resident said that even after thoroughly washing their bathing suits,they still had a very putrid,sewage type smell. It is apparent that the blue-green algae problem is going to be a re-occurring event. Elgin County must be proactive and ensure that the health of its residents is paramount.Therefore, please review the current policy regarding blue-green algae testing and the process of notifying the public about water quality issues. Yours truly, Norma Bryant Clerk 22413 Hoskins Line, Box 490, Rodney, Ontario NOL 2CO Tel: (519) 755-0560 Fax: (519) 785-0644 Qi vb PUNC C C) !m ��'f99B'a1 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: September 12, 2013 SUBJECT: Photocopier Replacement RECOMMENDATION: That Council accept the lowest quote from OE Canada of$7,945.00 plus taxes for Toshiba e-Studio 4540c with a five year service contract guarantee. INTRODUCTION: The present photocopier is a Toshiba 4511 purchased in 2005 and is experienced maintenance issues. Our current maintenance costs are $0.021 per copy for Black and White and $.204 per copy for Colour. The 2013 Budget included $10,000 for replacement of the Photocopier. DISCUSSION: Quotes were received from three vendors: 1. Pitney Bowes for a Sharp MX4111 N - Capital Cost $9,195.00 - Maintenance Contract $0.0075 per copy for Black & White $0.0650 per copy for Colour Locked in for 3 years 2. O.E. Canada for Toshiba e-STUDIO 4540c - Capital Cost $7,945.00 - Maintenance Contract $0.00789 per copy for Black & White $0.0750 per copy for Colour Locked in for 5 years 3. Xerox— Work Centre 7845P - Capital Cost $9,785.36 - Maintenance Contract $0.00789 per copy for Black & White $0.07500 per copy for Colour Based maintenance cost quotes will result in a saving of$2,215.00 in annual maintenance & Operating Costs. Respectfully Submitte` , Scott awry Administrator/Treasu r e LS n 2 � The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: September 12, 2013 SUBJECT: Monroe Street Storm RECOMMENDATION: That Council accept the lowest quote from A-Xcavating for $21,994.00 for the canstfuction of 41-9-Metres e750 mm Storm Sewer on Monroe Street. INTRODUCTION: Council at the August 8, 2013 meeting to share the cost of extension of the Queen Street Storm Sewer down Monroe Street to correct drainage issues in the area and that the cost would be shared by the affected property owner. DISCUSSION: Spriet Associates prepared a Engineer Drawing and specification for the extension of the Storm Sewer On Monroe St. Two Quotes were received for the work: 1. A-Xcavating $21,994.00 plus Taxes 2. OMEGA $24,252.92 plus Taxes The work will be completed this fall. Respectfully Submitted, R Scott Gawley Administrator/Treas rer ! h ISSUE DATE: August 16, 2013 PL110240 Ontario Ontario Municipal Board Commission des affaires municipales de I'Ontario Seaside Waterfronts Inc. and Lighthouse Waterfronts Inc. have appealed to the Ontario Municipal Board under subsection 17(36)-of the Planning Act, R. S. O, 1990, c. P. 13, as amended, the decision of the Ministry of Municipal Affairs and Housing to approve the Official Plan of the Municipality of West Elgin. The appeal deals with various sections of the new Official Plan as it related to the development of the Seaside and Lighthouse lands in the Municipality. O.M.B. Case No. PL110240, File No. PL110240. APPEARANCES ; Parties Counsel Seaside Waterfronts Inc. ("Seaside") A. Patton Lighthouse Waterfronts Inc. ("Lighthouse") Ministry of Municipal Affairs and Housing K. Hare Municipality of West Elgin ("Municipality") S. Gibson MEMORANDUM OF ORAL DECISION DELIVERED BY STEVEN STEFANKO ON JUNE 28, 2013 AND ORDER OF THE BOARD BACKGROUND [1] Having engaged in extensive settlement discussions regarding the appeal and the secondary planning requirements in Port Glasgow, the parties request that the Ontario Municipal Board ("Board') issue an Order modifying and approving those parts of the West Elgin Official Plan ("OP") under appeal. Seaside and Lighthouse would withdraw their appeals against the lands owned by Lighthouse on Lot 5, Con. 14, and those parts of the OP under appeal would either remain as approved by the Minister, or be modified as agreed by the parties, and presented to the Board. [2] The settlement discussions were Informed by the public council sessions on the proposed secondary plan. At an open council session members-of the public were informed that the settlement of the OP appeal would include providing more detailed - 2 - PL110240 policies to guide developments in Port Glasgow in the form of the Port Glasgow secondary plan. It was also publicly noted that the settlement and secondary plan policies would be presented to the Board for endorsement in these proceedings. [3) The Board heard evidence from Gary Bfazak, Registered Professional Planner, appearing on behalf of the Municipality, that the modifications to the OP proposed through the settlement appropriately address and reflect the interests of the Council and the community. In addition, Mr. Blazak demonstrated that the parts of the OP being considered for approval are consistent with the Provincial Policy Statement, 2005. DISPOSITION AND ORDER [4] In light of the settlement and the evidence that the proposed modifications to the OP as it relates to Port Glasgow represent good planning and are consistent with the Provincial Policy Statement, 2005, the Board approves the settlement and hereby Orders: (A) Section 1.5 of the OP is modified as follows: Modification 48 The third paragraph of Section 1.5, Growth Management Strategy, is modified by inserting the following as the second paragraph: "In addition, the Port Glasgow Community area shall accommodate growth and development on public and private services in accordance with the Port Glasgow Secondary Plan in Section 11 of this plan." Modification 49 The words "including Port Glasgow" are deleted in the third paragraph of Section 1.5. (B) Section 5.1 (a) of the OP is approved. (C) Section 7.1 of the OP is approved. (D) Section 7.5 of the OP, which was modified through Modification 40, is deleted and replaced with the following: - 3 - PU 10240 Modification 40 7.5 Port.Glasgow Specific Policy Area The following policies apply to the land designated as-"Port Glasgow Specific Policy Area" on Figure 6. Port Glasgow on the snores of Lake Erie lies within the 'Lakeshore Area' designation and consists of a small concentration of year round and seasonal dwellings, campgrounds, a yacht club, marina and beach. It is the one area along the lakeshore within West Elgin where public access to the lake and views of the lake are the greatest. It is presently serviced by a municipal water supply system. Improvements to the harbour and adjoining-municipally-owned lands are on--going: It is intended that lands within the Port Glasgow Specific Policy Area, identified on Figure 6, continue to develop as the centerpiece of the 'Lakeshore Area` offering a range of housing types, recreational and cultural opportunities, and commercial establishments catering to both residents of the Municipality and visitors from outside the area. Development within the fort Glasgow Specific Policy Area is anticipated and encouraged subject to the appropriate level of services being in place. The natural heritage features; cultural heritage features, access to the lake, and views of the lake will be protected and enhanced wherever possible. A Secondary Plan may be used to establish more detailed land use policies and land use designations than that of this Plan. A Secondary Plan has been prepared for lands within the Port Glasgow Specific Policy Area identified on Figure 6. Prior to amending in the future the Secondary Plan, the municipality will consult with the public, interested public bodies, relevant approval authorities, and others. The Secondary Plan, if amended, will appropriately address the development of the Port Glasgow Policy Area in accordance with this section. Such Secondary Plan shall include the following; (a) population and demographic characteristics; (b) the type, density and arrangements of uses; (c) urban design guidelines; (d) vehicle, bicycle, and pedestrian circulation; (e) public access to and views of the lake; (f) lands to be dedicated to the Municipality for public use; -4 - PL110240 (g) protection and enhancement of potentially impacted natural heritage and cultural heritage features; (h} servicing strategies; and, (i) the phasing of development. Such Secondary Plan will be comprised of land use policies, (a) concept plans(s) and supporting schedules, drawings, reports, documents and information. The Port Glasgow Secondary Plan is included as Section 11 to this Official Plan, The Secondary Plan may be updated or amended, as needed, through five year review of the Official Plan or an Official Plan amendment, in conformity with the relevant goals, objectives and policies of this Plan." (E) Section 11, Secondary Plan for the Port Glasgow area, is added to the OP through Modification 50, as set out in Appendix "A". (F) Figure 5, Map 2, as adopted by Council and modified by Ministers Modification # 47(vil) is approved. "Steven Stefanko° STEVEN STEFANKO VICE CHAIR - 5 - PL110240 Appendix"A" PORT GLASGOW SECONDARY PLAN THE MUNICIPALITY OF WEST ELGIN JUNE 2013 GARY BLAZAH,RPP. THE RLANNI.NG PARTNERSHIP � � - G- PL110240 PORT GLASGOW SECONDAY PLAN /nEmum1s'pAoTvppW.sa7sco|W TABLE OF CONTENTS 11. poucNes................-..~__-........ ...~~~-^.~'~^-~~`'^^'~~^~-^'^~'~~-�� 1I'l -................'.._--....................__~..................-+..........1 112 ------~_--_-,-----_._._~.__.-....-.~_.~_..--.-^^.l 1e�211 PRIMARY s��--"'-`--'-'-~-~-'---^....... .'-'~-'--� �112�7 SEnpnn8mYu��5.._^..~.--_�.~�.�-......^_^^- ...... --% 11.2�3 RESIDENTIAL USEs-............................................ -_--_--__% 11-24 COmMERCMwScS....... ...... ...........-'_----.......-_. .......... o tYl,s N8XED USES-... ....... ........ .........- ....... -........ .--__-................... � 1112* SEASONAL RESIDENTIAL DaEo.--�-^..........-..`.^........... _..__� 111.7 PARKS AND OPEN SPACE-1. AGOREGATE EXTRACTION...... .---.,..-_.___--_~_.-.-..n l;.z�l WATsmp*umTwwcwmry AND ATTRACTION, ---.--_-__.-'x 11.210 MxZ0no ,'__,_____ ...... 3 11171*1 pXnuLANDUEWC4YON...... ~~......- ............_- 3 - 11-3 8em4cix9.~--,_--`. ........... _--.------^.^.^,............ ~..~_. ........_..-.4 11A�, WA YGR... ~~~~..._-^_°,~,,_, ........__ ...... ^ ....... ____v 11.1,2 HWAGECUSpO8At,.._ .............. �,-�-_..-_. .......,-.~.w n�3,3 STORM WAVER mmmAm*AEHr.................. �-'.---_-'---�--.. 0 ILIA 9w^S 0fuERVIC,UG. ...... ---_-. ................ _---.-~.� 8VADS8Wrl TmAIWm*rAruaNmO89$....... � ,---...............-...... s 11,4 lMPtVJENrATl0N.-.................,-.............. ._'�-_.�---__-.-~_�_-.._. 11a GENFML IMPLEMENTATION POLIVES,,._~_ ' ... ...... -.-_-'_- 11.6 _...... ___..7 1t7 DESIGN uRrMlVi,._,..-- .............. ...........J Y1.8 ..................--_- ......... ,_~-~-�-_^_.-_'---~~~-g Lard Use Plan-FVmm7 ' - 7 - PL110240 PU RT GLASGOW SEGONDAY PLAN THE f INCIPALFTY OF WEST ELGIN 11. POLICIES 11.1 Goan and Objectives The fotloAgng goals and objetdiues Strad guida the planning,dbVW09nresnt,redevelopment and irnprovsmnt of the cornrnunity of Fort Giasgow I's sbmm Qn Flgomo 1 and 7. ,a) Port GlMow vrttl t;o rec oolmd as the predomhu rt taoat?on fat waterfront dovelopment, Orac rions end amenifres in the Mwdr ipoltty of West Elgin. b) Future development and tedevelopment of ati lands In Port Glasgow vrlil be enutronmenwy sustairiabfe. cj Futwe development and tectevelopment of all lands in Part Glasgow shoufcf conbitwo whenever possible,to impmveid ecnnamic dsvelvprnent and pftasperity in For:Glasgow and the Munidpa ty of Watt E=lgin. zi} Alt loro'u"nttvlly In Pest Glasgow,including future devek%Pment ar4 redevelopment vn'€l be In aeeordaners w+M the Provincial P agq Statumant. a� Alt land u�activity in Port Gta'gow,fru: !Jng futum development and rardaveloprnent.will pmleti,and wherovar pa ?Met,complement and entrance its Natuml and Cuttutal tentage of Puri Gtasguw and the Muoldpatity of West Agin_ Q Future development and redegr;aprrlerrt W lands In Port Gtasfww will be+xmpalftVa in terms ofleN use and built faun vAth existing development In Post Glas&W. g) Future deveddpm ant acid redevelopment in Port Giasgow WH have regard for the acraamnnodalion of pedestron traf#ia,non-motorrldsd vehides and low speed vohMea.. h) Future developrnentltrtd fodevolopmuM in Furl Glasgow wib protect,and wherever posnue,enhar4e 8cd trarraasei Nvortuniusa far pubric tact 9 to the Waterfront amenajes. 11.2 Land Use 112,1 PRIMARY USES I,arlti use to Port Glasgowvsill be in pneml conformay with tho Land Use Plant aftwn ort Figues 7. It Is intended Ittat future devtaroprnent and to development Irt Port Glt now otter a rar+gs of perrr=ertt year round and seasonal houAing typos,re(To.ttortal and cuftvral opportuni#tsa,and cbmmercddl esUbgshmsnts catsrin(tio both residents of thu 119h nicipality t3l West EVr!and to viaitori from 4ulside the kxal Area. The estabAshrriml of new deve#opmonll>andtor situ alteration in Port Glasgow will have Mard for the LTVCA Regulation rextrbaibns fat€teguWlad Area&Ptuuro:g of the'Of vial Plan of tha MWelpalay of Were E igin vvtll be used as a guidefines to Won%the lands subje�l to thenv 1414G 2013 Page d - PL110240 PORI GLASOW SECONDAY PLAfl THE MUNICIPAL TY OF 1.l OT IELON regulaliomL Fiy we g of the iii resat Plan will also bo Valid ins a guideGna in lfte iderbrina;ion of $ignit-+Carat vifoadttttttl3. 11.2.2 5ECOMIARY USES Secondary usws vriil include agh:Culb-all uses(Qgher than lira raking r f Avostock)and ovcaapalsons. 11.23 RESIDENTIAL tf$FS. Residential use.s%0 InrrWe tow and mediwm dens4y housing davelopm ml,generally restricted to a iM>S'uam of four.storwe atissve grade.Reguiadon of rsstdontial uses MO ba achieved with the Mumcgpalttfs Zoning 8y4aw,and where appfltable under the reau'Wons of ttrti Pjamiag Arct by means of site plan control for medium density housing, 111.4 COMMeRClftlUSES Commeredal taws wilt inolude thosa retail.service and hosp!WFAy ws%vs whWi prk.n rlly serve tho perrmdtiiint and srrascnat rmtden07 of Porl G.'asgaw,aril Iho dWy lam aarw toWW vitowns in Fort.faia%30W. Camoroof tmas seiviysg rov=anal mvikets such as,W nat.i€-Jttd to a loM*rrae retailer a,farm ft'W"eOl rattatlens,ret reaatldnal vChldtf and baiting retauilers,and big box rbtaliers'vM be diswuragrrd to Part Glasgoy,r. Unique rota 1 Gush.osaee such as artisanat tdt ps,stwdlo*,ohd ratallers vhn produce wares arsd goads art prsmlaes Wuding faced,beverage, dolhiog and crafts yj be enccwroo$4.HufWifiga accornmadattrig Comm ardal uses will to re-str ded W; rrtaxwWM of three stones above gratte. fteeideritlal Voss ts*aY be ests bf+s9attd a�n"�e user Boars of r�yty+tTleidal lxailt+incd. t3rawW floor residential uses tell be disrnuraged In LM eni;mercW land use carteppry. 11.2.5 MIXED VWS Mlxed usaa MI wnslst of a o0mbinatiosn of resictwentW and rorhmemi,al us63 vAAr,1€may amur cn separrate.flarlra of the saute tiding pratltied that tmornardal use c>tx5.irs any the e found flobr,wd the reiftle tiai case=uM an UPW flools,of at the rear of ground fir comrner6W uue.inbred qR as may Vow irtclerele conil ki0vs blacks&groural hoot teaidenhal Uses situatod I±1 a mamtex Thai will ntit rosufl its frond u$6 cantlict wilts nefahbouitnij cummerdA wiws and.'ar ansnalated velnlcufar traffic. "The typed ofre!Martltal ans c;wr rir al used which svN�tzp1#rflpr4tod sa the Mixed Wes category rill be thosa dettcrfi)tyd irs sub6eMdris 4.21 and 4.2.4 aif tats Part�lasgsxv Seemndary Pfau foitS ad use buildings wig b4 rwtrk�d Ia a p�th*Aum at three strides in height above grade, Mixed uses MH be mgtt*Ated by us(pm regulatlns to the f+air,:rdr;ipality`a Zoning Uy-la x 11:1.6 SEASONAL RE-W£N11AL MS Somonal yasea Ml tsa Subject to the policies for Campgrounds and TrBLen Parks its Secticri 7.11 of ine mial P}an of HW htursitfpelity of Wait Glglrr. M2.7 PARKS AND UNEN SPACE Parka and Open Space uaca will W scrtrect to fho Parks and Open:apace pRl ciQS in;zecUort 5.0 of the Official Pigs of the fvMunicpaoty of West Elgin, 112.8 AGGRE-GATE EXTRAt;•ftdfa Aldgf"ate extrimUo t will be su6f�9cf this rl grega:a l;esnuc s pnfft#e8 lrt ecttort d.ti of the OMClgl Plan of the 1 LMICiPWdy Of-W".1 IrW-ijgreg�W sxtrartlon try the s^ornnwnhy of PW GtAS$;W will primarily be associated .the hisfod �l az5+�ittt of dretfg"t9 fnttinlai lrl a functional gig. NO Jttl1S2t1i3 _ _ Paget - 9 - PL 110240 PORT GLASGOW SECONDAY PLAN ME fit MICIPALITY OF WEST ELGIN harbour, Aggregate extradiun a divitias,including dredging and stockpiling will take pEwe in the Waterfront Armen#ty.and AflracWa land use s*legory. ExMing mlrteral vggregate operats'mv shit be permitted to continue tv€itroL4 the creed for an off Mat plan amendmetlt,rewrsing or devefoprnent permit under The Planning Art, ft+Ifnaml aggregate operations shall be prdtected from devolopmrml and activities Lhat would preclude or hinder 3heir expansion or continued We or Which would be hi ompaiNe fw reasonai of public;health,public safety,or m€ronrrtdnlai�mpacL 1111.9 WATERt:#fOUT;NMENlfY AND ATTRACT10N TM lands in.the Waterfront Arpongy"Rttrac9icrn�t!gnt}rn PortMasgavo Gonsist of those larsds tint have bean€i aver Cr de gretad for rectealiional use sttaisg the Liki Erie stidrwlha;and wiihcwt limiting the generality of the f rvgoiing,Include the east and west tread,Areas In Fort G[aiagow,the marina,and Ott parking W ptc k*Jrg dress,Iniis and open 2pscs associated wilt~ the marines and putsfic bead'4s.The alter twed for dredging,and stazkOng of aggrVa:le matertals are also located in this laird use c stagory. 7hft lrnprovomeK expahstort nod lntertsitltaatttsrt tit bt ess wrrrk t,.farzlities,nuloral areas and rasowcen are ancouraged In t>.ctordarua Wth the goals and ob�activds of the Secondary Plan for Pott Glasgow, Future devolopmard in Ws category WAI he compatible and supporttvs of t3to ex!W.9 active and pass N e immation uses,and stmuw be fntondcd to tmpfpv!*,or to rnaxkttize the potential and vfllity of ezfsting features and attractions for day i rse ar t tourist recrs!afissts as ivitlaz+. Noland use mufty'or development in the Wgterfrarit Arn rrgy and Attrudon area wdI pmduda or hinder the oxpansiort or continued crstl 91 ibe ex1jubg aggregale operatism, 11,2.113 NAIARV LANDS Cartaui joilds wit h Port it lasq"may p e a risk for cleve#upmant or radevatopmant due to the praaonc*of physlow hazards,mice,odours and eitrnilar impacts, Seidl hazurda map tnCiude Ionda or areas whlch are 3usmpfibia to ifaCsli V,ere*n,subsidence,slumping,filundatton and lbs presence ufsteep stfcspess.Ail davatopmera Including public and private works will have regard for oxiatinag and Omprrsed slopes and grades such that slope statNfit7r Wdl not be comprosrft44. Alt lands in fort Gltlsgs W wilt ho stu*ct to the policies of Section 9.0 of the Official Plant of tyre Atunidpak-ty sot West Mgln, t?Wn that A s;gnipCant pvrtfcn of Par!01'4s w is lrtdvdtd orl$tttadule V,due to xtore of rnap�ing.and pneratlzed daslgnaWna al,on j the lake shm,more pr.ecisv identilcation at Hazard Lands will take ply In consttiltaiian Wth the,l.TVCA and the Provirice at Gntarto deicing the proeetss of devekopment approvals, 11.2,11 PARKLAND DEDICATION The acguishfort of trends tar use as puMr.packs,€ndurfing Veils and related uses vAl be Subject to Sedlon 51.5 of Um Official Plan bf thti Mttnlcipalilyof West Mot. Sins acruislt3an may lnvgtvq transCer.-irr%of t€0ii fr m private to pr b#c tts5tdUW,and vlsvt Versa,depending an the tderdifcation of wid pee ft form,fun9dian and locattrr of ihesn sites and areas Wring the davelopMent approval PMW%S. Without Itinitln$the gen rty.V the joreong,parkland tlediration is p6madly envisaged for Enear feaiures such as Vedesttfan Trader and Connections,Putilic Promenade.Ureenway,and 911a feattiras r uch er,Gateway,Architectural AtImcdon. Any and ail of these linear and site(�ituoa may be aslabfsahed on.edher public df prfvata.lends,or a rcrrttbinafian theteoC. Land dedroation for parkland irlOud'ing trails VIII ba n6goUatrrd in the devetopmeM approv.a1 procssst. jDffGt113 hags 3 - 10 - PLI10240 PORT GLAS,GOW MONDAY PILA-N THE MILT#MPALITY OF WEST ELGIN 11.3 Servicing 'The ProWrim of VntaAo aM to particular the Minis"of tie Etivironmept,Ihrtmugh the Wane Water ttei;Nrtss Act,tF116i Ert+ttronrrseml PmhK tion Act,anti itm OfoulWal P*14 Statomertt is aaneemed with.the devoid of and operation of tnfristr imurB Ihckrding both senitary and Morn)sewerage cyst nis- The m0cfpat Etrgtrcrters Assc►cWjvn CIm Errvpro mentor Aasessmenf.ft:ar Murridpat 1Natr3r errd tfl' tawsier PtaJerts�trtlf kapll to Such 11�ffastrucarrrat prraj ,andzttt Provlrycfoi apprOal. 5orne tnfrast ucsarat serVlditg may btso bd'sEibject to the regWations 61'tile Conservatlan.AvthiarltlesAdt RMAISM 11.3.1 WATER At devolopmnl and redevelopment to Port GaWw viM be lxanneded to,and stMic*d by the piped.�pol water riop y systa.m. 11.1.z B�WAGE DISPOSAL The pratmed ttte #of providing sanitary sewage rftsraosal smica s far all atasses of devW*PMe:nt in mart Calanow wil)W by p6 ate,communal systann,subject to the cornplatlan of a provinrlal. eit .tonmonta!assessrrtenl prar xsss, #hvafe, sewAge disposal syaterns vrlll 4150s be permhlad fbr(ndl+vWual dvaefrrrig and caa>xrrenrtal urAs which smnot part of a fired rl aubdiytslon or plan vtrgirttr mtnfurri.1f1 ;rd2 We Warr 4ae regufatians of the Muus.ry of the Irnvkoi mant or their de1$$aled out Monty. 71.3,7 STORM WATER MAr1AGEMCNT Tft ptafan•C M0Mod of provI41 I e 0fM y+sstot rnena{ferne;a seWrr "bo by primate co miunal wo"and fa4Wn.iveor ott'w private individupf works or fadlittes.as apjrra 'id isy the minmry of are 1i nvifvnrrrent under the prttarrlo Water Rea:urges Ate.Ail mn-aff.Ond dralrxago Cry kstp�rrvtorsa a its tripod try de{refopenarlt cF iederral�tprr rit srrilt have regard far,and mitigate n"a"ive impacts on SWepn Wile CreO,h tributary,and Laka Cne.ht areordame with the ConftNatldrs Auttrtrr4ttos Act.R-ND.1521t➢fi,for the C t rrrerf,.tttiarfor rfs:ce wNh WdanUe and Alteration to Sharetfrtea ars jiftlerwumea Regutallmiit,Ths establishment of e14urrn water management works orrd faiittas wM be aubjed to the ralartrrwa'ler Moragement Ffamning and Dew*Manual 2005 of-the WrrldW of the Eoviroriment, 11,7,4 PHAUNG OF SERV(CIINO Com munat gravfty.basad sewerage systerns are pmlvm�d fat ell Oaw r4sldenttsl,commercial or Mfxed use&. Givers the lopogr9phi T of Port Glaag�Wr,gravity taasnr3 aervidrrg WO generally arammmvdate phasud dwiWopmeM in n.amul.h ta.C1Ct@i ifiretticn,acrd sacor°c arily 11 a W041 to east chr=1;,n_ Sanitary ar£d atprm sewerage systems will be dcWgned and sited z=rd4V to the needs of the ultimato axtaWl of devel-6pment aritirl�ted in arq da�ad c mfnzga area.Ira some fnstanme thin may require the.10t tai.wprt of rs r WDIks V013 aandMy that is greater than that required by hdal jit ses oT devploptrwnt Tempararry of Interhm saweiago and drainage wviks may bs permlftud,where ilea publiz irtImmst fs served,tachnizai gufdattnes are not atrrnt>rumfsed,long tart»and ultimate design puns err! Ns'peoted.end oopawb of bdkr D feas:ttty irrmplamddl6d in tha future, ow 111v milvel- jt>f1G ZQl3 ??agn,# 1 PL110240 PORT GLASGOW SECt NDAY PLAN THE MUNICIPALITY Of WEST ELGIN Individual on-site waatewater"re Ltment systermi will be diswmged for all devaInpment except for inflll deve oprneni cr redevelopment of lands to the Usting Buhl Area and Fxlsting Seasonal Rosiderdlal cat"orlos. rntlMdual ors•atla wastewatsr treatment systems will be vata> ohed subjert to the ap{na++al 01 the apprvprfate apprczuat 26ibsrtty CornUmed sanitaryand stems sewers will not.be.pormliled forany class of develapmetst,or redeveloprreant withtrl the Fart Glasgow com'munay, Storm drainage ats d storm water manigornoni xywtem and works for all new develdprneel mid raclovelbpment wi€t Ira deslgr*d to control floWing,erpaion,contain?rent and sediment disdw.rgax Into water courases and Lake dale from devetop. snt and redevelepmeltf.with the Intent of maintai dng water qualify,and wherlever passible.enhancing water quality and the esavironmental ctsaracer�st aoct viratsr criares ara3 lake lcrie. Stnrm water monagement.pfans will be prepared on the basis Of textural tvratershed chaMderisiics and fnbulary areas In conse€tallun with th a Province or their delegated authorities. Erosion anti sexflrnonf co nbro1 plans will be prepared toy development propRreerils to thq zaltstac#lon of the Province at lhetr clelepted auftitl!s In ordol to t'nitsbr&a the Impact of mslon or ,sedimentation on crater course and Lake tale caused by any devalVprrre"t, 11,18 ROAMS AND TAANSP(IRTAttOM WORKS Now roads and t7a FarfatiartYeorks iadiiding pedriawan elde elks,bicycle and taut/speed vehicf® tames will be esmblished In all tlnvnlcpme(%ts to the satleiWiarl of"tho Muntopailiy of Wesi E=gin, anti where aWicable,the Gnur:ty of Elgin and tho Ptoviram at Ontario- Such roads and transWation works shall be privates`..'deVe4aped and maintained lhmiglh tl;a Draft Plan of Subdivision nsiomin!um r alions of the Manning Act,except for those roads and trartsportalion work w k:h are developed cn pubtlolancis. Those roads and transportation works shall he developovl and maintained by tho applicable pubtia mAhcrrltY- 973.5.1 tbvtn t gke Raoul Deveiclument and Redevetopri ud of land In part Glasgow will be encouraged to mcelve vehicular mead via focal mads,preferably privately awned and rnainta€ned.lDmf roads wherever possible. DIM44 vemcuw access from Havens L.0a Road to Indio anal properties,usisf and ormatf duatere of ptoperlle4 and uses w6 be disaDu qed. &net.96was to IndvIdual pi'oput es or sinall#chefs of properties fvom Navans lake Road May be permitted on a cas o by case basis men the Munirality of west Nin and Province of Qntalfo pr their del red audhortitex wheere applicable, aret convinced that new methods of awes*apstt fl'o'at tliract amess(cars Havens Lake Road Is net leasible,environmentolly 3ustainahle or uftrM tr causes undue herdohip to#tie pn*onerst,Qr tlta munidipoy. In an cases,tote Mmk*mIlty and the t.,TVCA will be satlstled that elope sfahtlily and dralnago Issues can be effaWvely remediated. PedestrMnLqdLSVCDnMdcratIans Alt development and redevak9ment in Dolt Glositiow#hall have rep(d far,arad strive to aomrnmadata tadlhlez and woft for.pr dertrias,blgds and Low Speed Veb;des.faadWes and wmks ts�pedashian and I OW Speed Vehicles volt be deesigned in a t pion v+lsich maxiinlxes network eon'"efivity and broad cir ulatiolt opitdr mitiisl In P6010ai>{gow,and Which tmprvve or rhaxLniza arses€s by the plsblic to the Waterfront AttsacHon and Amonily In tart Glasgow, Pin 2()13 Page 5 - 12 w PL110240 PORT GLASGOW SECONDAY PLAN T#3irIRM)CIPAE.ITY OF 1rl.CS-T ELGIN 11.4 IMPLEMENTAPON The art ialatuaw 5artindary plan 1 awded to ba it�ernented as ar)tritegrated seacdi'rn of the AfFr l plan of the Munl;ipaldy of West EJ.gfrL The lnlop4flon of iho So rnnitary plant vvM he C ptated under the F?�i'a'ltr±eAet,drtd'thls moy to ractiieved by moors 61 Ontster`s modwt-atiad,or by Offistal Flan Amendment, Many ofttia Guts estabhhed in;section 1,3 of oftici4i plan raf firs munidpalay of Mast Bgin WEI file addressed.by the fmpfemerrtaRon cif tho Post G1atgiwj Pc=mdary Plan. At a-rnhiltnurn,the mills of tyre 0W4ai Plan to he 9rnplementcq by Me Secandarl Place will.1ricfude Hie feiloyang: To foster eeancxrua d"claMerit, • 'To pCavido a diwru and affordable raNe of hcausw*opportianitias; * TO Cap1L°ilize on tho assets of the tru,Eni C, t i#yi • 'to ensure fogical,affdw,orderty,mact and r mpab ble devjalnfimertt; • To protect and enhance nalural heritizge#eotwvs, • to Wd sung,healthy vRlages and han*tc 'TO prntett 8rcas of rigarei;We rc=urve potential far e#mcl-kin purpo"s. 11.5 GENERAL IMPLEMENTATION POLICIES The land use categarriea and deVgnatiotrs shown on the Land Usee. tan—Figure 7 me#ra be rritertareted slid irrplomo rW in am-~rtjartoa Mqlii�:Relicles to 5eaien ti.�a1_� -Sd=rutM Plarf. The bourrd4HOO 4 td amos Of the land use nategmies and des)lnabion*,shtsvir tm t1 o Land Use Plans-Mgurw;7 are to be tnterprt tesi wlttr srtrtttt ddgr�of flexib711ty. ThWi arsae could tie afleji-d pursum-A to more,dat0e.et piarrt ipg stUdies inelirdirig,bret rrob bmeled to, Envirmmmnnt�f 1ntptl Sttdles;Class CA Stu;;,Vratt Phil pf Suhdl45110 i,Condcirriniiim and Vita i Wn Approval.%Mfitor extvrta1vhs, adjustments and rarmerrierft to the arakr4 rand geowetry of all t arrct Ctsd raleb"Its may ba;*Fmitfed In tt3e p blfc irtter", pursuant to the appmvldt'of 0,,6 f4unwpal;ly efwost Eig"us,and the appr=ble appriuvat auiharky of the Pmvkw*eat orttarto of their d4legabed ad"hority. + Significant charVes to the bmmdaries and areas or any[and use aateWwy�hmvn on ttra Land tl&e Pion"Rpm 7 M11 be su*ct to tho of tl�g ltibu+'t�`pality tar West Elgl,�t ar��file appfaie approval uulhariEy. �5{�stl�c#7€it cftange�t0 ihege baraundariea�r:,d atrees wtl be fniplamented by Official Pion Amendment. * Elemenia dctali�ad by syrrrbab ifa 1t4i:end Use Pftxe—Figure.4 tncfuft Cate my, Gresrr�aY.FOd"iftt 1`rrllls,PiiEaYa.l�ml M60de.Ad�it'#eclutaf AltracUoo.Vlatas.and Ttatfic Ccantraf VVorks we not intended to be interpreted as In exact:tlzWu in she ar toctafipn,unless tact wWfte desdibed tn.m ra detRit In the SecondM Plan T't€ose iymbnfa are conceptual In Mature and prnb 'th�caUdn as shown on the t Use PUn—f=igure 7. withdt.A 0mitin,q*e prtemWy of ihu for?3going,regard will be had for the foltt>Nifig, v The nUmbe. r and to.cation of the Vista$and their"Y awl cornea'are not fixed. Similarly;the wfaviflus of Wvltuai Mmes"is=npepteral is nature_ .tl ww tte bertewal to prurtde ws �tffi 6 ZOi� _ F;xge 6 - 13 - PL110240 PORT GLASGOW SECONDAY.PLAN TIHEMl NICIPAL17Y GF'WtST UrAN many Vlatas,wAh as many varied visual cones`&s pasarhlo,rarnrnensurate VAh development apprc nla,and tho establishment of new or improved putrfic and private works, Nothing in IN)Secondary Plan vAl preclude the gstabllstwnent of muftiple Amttlechrral Attrecilans. • Northing in the Secondary plan will preduda the enhances meat of the nomber end location of pedestrian traft as Slwwn on the Und Use PIan—Flgorer 7. 11,6 SPECIFIC IMPLEMENTATION POLICIES l;xaaitslan.ot. ttsrrt;ott.of the bmrr od.4s.cfthe Porl.Mopw.i i7 iunl y. kztn ri.+ the Land rase Pharr Fiflura T WU be by Offiolal Man Amendment, Such artiefi teM trip be Irr r_oninrmily-Add the dpplicable pulldes of lire Offid al Plan and ba nenslstont w.fth the f*rri ndw Policy statement- * Future expat?sirsn apt the fort QW913W Settlement A102 shoudd idiully be ft=rrrnodatecl wlthfn the erects dMl%nated`Lakeshore,Recreatiprt"in the Offi6al Flan of the Muni 44ty of Wear Elgin,grad not vai O tiro Agribuiturar des:rgnalon Kart be pnwlded,M in 2=rdartee with the Fremnelat Policy Statement • land dedicWdun pmuant to tiro deve�opment,sutadiviatun and rgt;darninlurn planning approwl pwr"u wilt printarily tv.MgWred'fur read rJidendpg,the devoloptnent of to public prumenade,Arrhltedurkl attractltnt a]and pudestrran ids. Land dedication for local area and rlEighbourhood puck needs witi not be required to meet any bf the Goals and 0b;ecHves of the Secondary Plan,unteam stmh dedication extends PubElb acrrss to Lake Sfie.of protects lderttified natural ar r;utttirat heritage featume. 11.7 DESIGN CRITERIA Regard will to had for the follpwdng doff C14063 to tha evaluaWn and eppTonl of aid development and works to be sxtu$tdt'red In the.plan of slibeflutsl6n,cundomirdum,severanc+s bird tbrrvganca, argil site planning approval processes in the fort Gl:aagow c*mmurrify; 1, Resign ROW Haves Lake Road 26 noires, IL Uosfgn ROW Gray Line and Furnival Read 217 mires tll. Paved Private Road width 16 meirea; Nd, Non Pawd PTIvate Road width 4 metres, V. Public Promenado G metres; Vl. Sidewalks 1.2 metres; V11, p0bilc Parking Spaces Auta mabltrrs 2.7 metres x 6 metres: VIII, PRAing Spas.00at Trailers miNmumr a in8lres x i t metmj; --.Rr'cm0Von 3l Vehlee.stoils Minimum!a metres x to metres: M Pedastrlan Trai4s 3 meiras; IllNi 2013 .Page 7 - 14 - PU 10240 P.URT GLA560lllt SECONDAY PLAN THE tflflHitWAOTY M WEST i LGIN X. Ureertway 4metres: XI- Max'arum Glaris Pedestfian Watkwip,E,rdawaRs,Prihia:Pr memide S'3a 11.8 Land Division The rAviskr n of FaW.pmpmd tat development in Part Glasgow will be aci�avoil by&ro Draft#plan tt! SuEr Mact#ne Man Af CMdamsfliura_trnca SUS in a=rdaMe 4rith ttte F'twning AOL The pw S aI Severunco ww canveyame o .tend will only be used I&lot creation]n#lie kmtmmes of Mirorlot exttinaintts,adjustnierds,exparrsTnrts,prApedy wnsalldatiom boundary cormtwrs ae adjusL'trents,and infa developmstt#MOM rlp MOM than arre Mw lot is r-16!ed.Thia p0 i.5 not intended to proc!udo the tranatet or severing of b'.acks ni land wfi cdj woWd t:e deveropgd by San 0 Sulad tslon. Land Use Plt h-Flgt ffe 7 ;�Ui;l�Ztfl3 � )�sge PL110240 It 11A t - I- j LW pi. "S OR EM EN II�`I III ii • Big To, u M T. 9m, MI. F M mi x OX -ME �1 - lob VyayyF e N U n The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: September 12, 2013 SUBJECT: Streetscape — Community Improvement Plan RECOMMENDATION: That Ted Haiwa of Monteith Brown Planning Consultants present the final report of the Streetscape project to Council at the September 26, 2013 Council Meeting. INTRODUCTION: The Community Improvement Plan development started in 2007. The following actions have come from the development of the Community Improvement Plan: • Community Improvement Plan was adopted by Council Sept. 10109 • Business Retention & Expansion Task Force was set-up with a report submitted to Council June 24, 2010 • Potential BIA was investigated with a By-Law drafted, public meeting held, the By-Law was not adopted (2011) • Farmers Market (Rodney) Committee was formed • Arts & Cultural District Task Force (West Lorne) Committee was formed • Streetscape Committee was formed with Municipality of West Elgin Planner as chair and have completed a Master Plan for consideration by Council. DISCUSSION: Council asked that a summary of the costs for the project be prepared by the Administrator, listed below is a summary of the costs for all Community Improvement activities by year: • 2007 $10,971.75 • 2008 $ 7,927.45 • 2009 $17,714.46 • 2010 $12,896.86 2011 $35,445.72 2012 $ 3,086.91 2013 $ 3,3.46.19 $91,389.34 The Streetscape Committee has completed a Master Plan for Council's review and consideration for adoption. Once the plan has been reviewed and approved by Council, the implementation schedule to be considered during the annual budget process for both short-term and long-term planning. The Streetscape Plan is available today for council to review before the presentation on September 26, 2013. Respectfully Submitted, . Scott Gawle Administrator reasurer Ontario Police Ontario Provincial Police ti I Provincial provincials 42696 John Wise Line R.R. #5 19 Police de 1'Ontario St. Thomas, ON N5P 3S9 Telephone:(619)631-2920 Fax: (519)631-2923 File 143-10 July 30, 2013 c5A_X r CF'Xt0 r VAN Mr. Scott Gawley AW 0 12913 CAO, Municipality of West Elgin ( ` 22413 Hoskins Line, P.O. Box 490 Rodney, ON NOL 2C0 Dear Mr. Gawley: RE: ELGIN COUNTY OPP -- CHANGES TO PAID DUTY POLICY The Elgin County O.P.P. Detachment is committed to working collaboratively with all of our municipal partners and community stakeholders. Historically, members of the Elgin County O.P.P. have provided security/policing roles at Stag & Does, held in community owned facilities. These members execute their duties in a professional manner and are compensated in accordance with O.P.P. Paid Duty Policy. Unfortunately, some privately arranged functions involve activities that contravene the Liquor License Act and Gaming Control Act. The presence of O.P.P. members gives an inference police condone unlawful actions and thus place the O.P.P. in a negative position with respect to liability. Subsequently, in consultation with the Elgin Group Police Services Board, Elgin County O.P.P. will no longer provide Paid Duty officers at Stag and Doe licensed events. This letter is being provided in anticipation of necessary amendments to current by-laws and/or municipal alcohol policies. Please be aware of practical alternatives available to municipalities to continue these functions, such as employing private security firms or municipalities obtaining liquor licenses for municipal/community buildings. am available for further consultation or discussion if you have any further inquiries with respect to this change in our policy. Kind Regards, I Insp. Brad Fishleigh Detachment Commander Elgin County Detachment, OPP BFlth Y� t•kvi likaV, la��n�o //F cry A06 0 2013 ElginCounty ;7, August 1, 2013 Local Partner Municipal CAD's Dear CAO's: Please be advised that Elgin County Council adopted the following resolution at its meeting held on July 23, 2013: "THAT County Council endorse the recommendation of local municipal CAD's and direct the Manager of Planning and the Purchasing Officer to prepare a Request For Proposal to proceed with a parcel realignment and correction project on behalf of Elgin's seven local municipalities, effective in 2014 and that costs be allocated to each local municipality based on parcel counts and that private sector contributions be pursued in order to reduce overall costs: and, THAT County Council directs staff to advise and seek approval from all local municipal Councils of all costs associated with such project prior to the County of Elgin entering into any agreement(s) with vendors; and, THAT County Council directs staff to renew a multi-end user agreement with Teranet for the delivery of Digital Assessment Parcel Fabric on behalf of local municipalities, - Carried. (signed) Warden Cameron McWilliam" Please contact Steve Evans, Manger of Planning, if you have any questions or comments. I Yours truly, Susan McConnell, Administrative Services Coordinator Enclosure County-of Elgin. AdminlstratiVe Services 450-Sunset Drive cc: Steve Evans, Manager of Planning St.Thomas,on K5R5v1 Prone-$14-631-1:460 wurw,elgi n•oou nty,On,ca Progressive by Nature i ElginCourity DiWb fG REPORT TO COUNTY COUNCIL PYBfrditfw4i� FROM: Steve Evans, Manager of Planning DATE: July 8, 2013 SUBJECT: GIS Parcel Realignment and Correction Proposal INTRODUCTION: This report will provide County Council with information about Geographic Information System (GIS) mapping for Elgin County and the process required in providing accurate parcel mapping for all partner municipalities. BACKGROUND: Elgin County receives parcel mapping data from Teranet, a company that supplies electronic mapping to all Registry Offices in Ontario. The mapping the County receives is referred to as Digital Assessment Parcel Fabric (DAPF) and is updated quarterly. This data is shared with partner municipalities for their use through a multi end-user agreement. The Teranet mapping for Elgin County is called Basic Information Mapping and is not as accurate as the mapping for some of our neighbouring Counties such as Oxford and Middlesex. When the DAPF mapping is overlaid onto Elgin's SWOOP 2010 aerial photographs the inaccuracy of mapping becomes very evident. (See attached property map comparisons between Elgin and Oxford Counties). The inaccurate mapping is a concern for users especially for municipal staff when locating property for planning applications and circulation of notices. This mapping issue has been discussed with partner municipalities, Teranet and a company called QSP that provides a parcel realignment service. QSP charges a fee of $2.00 per parcel to make corrections and indicates that it is more cost-effective to carry out the parcel realignment process on a County-wide basis than for each local municipality to do this individually. There are approximately 22,000 parcels in the County which means that a one-time expenditure of about $44,000 would be required to correct the parcel mapping in Elgin. The County does not utilize GIS and therefore parcel corrections are only useful to local municipalities. It was agreed that each municipality should pay for its particular corrections On June 14, 2013 the issue was brought to an Elgin County GAO's meeting for review and resulted in a unanimous agreement to proceed with the parcel realignment project with each local municipality covering its allocated costs based on parcel counts. There is also a possibility that costs can be shared with a number of private sector partners including Thames Erie Power and Union Gas. (Parcel counts for each local municipality are attached). Through an agreement with Teranet, Elgin County has been obtaining Digital Assessment Parcel Fabric (DAPF) mapping at an annual cost of$2,900.00 + tax, for a number of years and shares this data with local municipalities. In addition an agreement with the City of St. Thomas has been in place since 2008, to host the data and to make such data available through the Internet on the City's C-Map web server. The annual fee for hosting the mapping data is $500.00. Elgin's five-year agreement with Teranet for the delivery of DAPF products expires in December 2013 and will need to be renewed. Teranet has indicated that the cost will remain at $2,900.00 plus applicable taxes. CONCLUSION: As a result of a meeting with Elgin CAD's there is unanimous agreement that the County of Elgin should proceed with the parcel realignment and correction process on behalf of its partner municipalities. In addition, to be consistent with past practices, Elgin County should continue to cover the on going costs of obtaining Digital Assessment Parcel Fabric (DAPF) mapping data through Teranet, on behalf of all local municipalities. RECOMMENDATION: THAT County Council endorse the recommendation of local municipal CAD's and direct the Manager of Planning and Purchasing Officer to prepare a Request For Proposal to proceed with a parcel realignment and correction project on behalf of Elgin's seven local municipalities, effective in 2014 and that costs be allocated to each local municipality based on parcel counts and that private sector contributions be pursued in order to reduce overall costs; and, THAT County Council directs staff to advise and seek approval from all local municipal Councils of all costs associated with such project prior to the County of Elgin entering into any agreement(s) with vendors; and, THAT County Council directs staff to renew a multi-end user agreement with Teranet for the delivery of Digital Assessment Parcel Fabric on behalf of local municipalities. All of which is Respectfully Submitted Approved for Submission Steve Evans Mark G. McDonald Manager of Planning Chief Administrative Officer Lh >_ w� 0 T, , r _ PARCEL COUNTS Bayham 3065 Malahide 3575 Aylmer 2585 Central Elgin 5997 Southwold 2294 Dutton-Dunwich 2142 West Elgin 3184 Total 22,842 Ministry of Ministere des Rural Affairs Affaires rurales Office of the Minister Bureau du ministre 77 Grenville Street, 11"Floor 77, rue Grenville, 118 etage Toronto, Ontario M7A 163 Toronto (Ontario) M7A 1 B3 Tel: (416) 326-3074 Tel, : (416) 326-3074 Fax: (416) 326-3083 Telec- : (416) 326-3483 Ontario August 16, 2013 Head of Council c/o Norma Bryant Clerk AUG 201! Municipality of West Elgin nbryant @westelgin.net .: Dear Head of Council: On behalf of the Ontario government, I am pleased to announce the launch of the renewed Rural Economic Development (RED) program. Applications are now being accepted to the program. The renewed RED program is designed to help rural communities become better positioned to attract investment, create jobs, and sustain a highly skilled workforce. While partnerships are not required, we are encouraging collaborative approaches to create more competitive and diverse rural and regional economies across the province. Recognizing we live in a time of fiscal constraint, we are looking for projects that are creative, innovative and that will have significant economic impacts in your region relative to the project contribution requested. Projects will also be assessed on how they benefit rural Ontario and promote collaboration across communities, organizations and businesses. The renewed RED program is part of a suite of rural initiatives that address infrastructure, health care, education and other issues of importance to rural Ontario residents. RED builds upon our government's previous investments, including the Eastern Ontario Development Fund, the Southwestern Ontario Development Fund, the Northern Ontario Fund Corporation, and the Municipal Infrastructure Investment Initiative. Applications are welcomed from municipalities; not-for-profit organizations; industry; economic development and regional-focused associations; businesses and corporations; First Nations, Metis and Inuit; as well as broader public sector organizations. For more information visit www.omafra.ciov.on,ca/english/rural/red/index.htmi or contact Mr. Joseph Dubonnet at red@ontario.ca or 519-826-3717. 1 look forward to working with you to help rural Ontario's economy—and its communities—grow stronger. Sincerely, Jeff Leal Minister of Rural Affairs Ministry Headquarters:1 Stone Road West,Guelph,Ontario N1G 4Y2 Good Things Grow In Ontario Bureau principal du minist6re: 1 Stone Road West,Guelph(Ontario)N1G 4Y2 A bonne terra,bons produits Foodland Q9Twg1O Page 1 of 4 Norma Bryant From: Karen Laine[klaine @escf.ca] Sent: August-20-13 4:22 PM To: berniewiehle @gmail.com; marybodnar @porchlight.ca; norm.miller @hotmail.com; dugiudy @gmail.com;jr.leatham @hotmail.com; westelgin @westelgin.net; sgawley @westelgin.net; nbryant @westelgin.net; arena @westelgin.net Subject: Notice of Outdoor Event Attachments: image005.ipg Bighi- ti "J1 hornas t'.O. Box 20150 Community St Thomas, Ontario N51?41-14 P..519-637-8230 info egef.ca www."cf.ca Foundation C haritable Regis1ration Ni),M313 7100 1M 001 >... "YoUr Path to an enriched commitnit y" West Elgin Mayor and Council August 20, 2013 Re: NOTICE OF OUTDOOR EVENT Dear Mayor Wiehle and Council Members, The Elgin 5t.Thomas Community Foundation is hosting a fundraising event on Sunday September 22nd , 2013. Called, Expedition Elgin, this event is designed to move around Elgin County and highlight our communities and local charities. This year we are delighted to announce it will take I 61-U place in West Lorne! We will be highlighting our valued w community partners, community organizations that have received grants from us and some of what is unique and wonderful about West Lorne! r The event is a 3km route through a TOP SECRET route around town. Each team of 4 leaves the starting point (Tasty Sweets) with their first clue.They must decipher that clue to find their next checkpoint,....then complete a challenge successfully to receive their next clue. Pre-Registration is required, and we are expecting up to 50 Teams of 4 participating and up to 50 volunteers. There are staggered starts from 9:20am to 11:20am.The average time to complete the Rogisftlr NOW WWW.t1scf.cc route will be 2-3 hours. Registration is free; however each participant is required to raise a minimum of$100 in pledges/donations(donations of$10 or more receive a charitable tax receipt). ft is our 23/0$/2013 Page 2 of 4 intention to provide an extraordinarily good time to the very generous hearted people who fundraise on our behalf. We award around $5,000 in prizes each year......and the top fundraiser(s) are always the best prizes! We will host a wrap up event from 12 noon to 4pm.....celebrating these participants as they cross the finish line, Prizes are awarded at 4pm, music is provided by MyFM. We will invite a food vendor(to be determined).There will be no alcohol served. By 5pm we will be all packed up and heading home..... will look forward to meeting with Jeff Slater personally when he returns from holidays(after Aug 29th)to discuss the (top secret....smile) details of our event route and locations where we hope to stage challenges around town and discuss any specific permissions we may need to arrange. (For example we would like to use a corner of Miller Park on that day for one location.) Thank you for the opportunity to share with you details of our event. Please contact me directly with any questions or concerns....or special community treasures you would like us to highlight! Karen Laine (PS.See below for backgrounder on the Elgin St. Thomas Community Foundation, or visit our website at www.escf.ca ) Karen Laine Executive Director Elgin-StXhomas cClIit17C1t1111 FoilYlda iprt Office location (by appointment) 745 Talbot St. (inside the Talbot Teen Centre) Mailing Address: BOX 20150, St.Thomas, ON, N5P 41-14 519-637-8230, klaine o escf.ca Visit our website: www.escf.ca -------------------------------------------------------------------------------------------------------------------------------------------------------- ElOn-st. Thom as R0, Box 201 Commun.1-ty 5t.Thoniaa,Ontario 1\131'4H4 �UxLC l 117 P.319.637.8230 info scf.ca www.escf.ca Charitidyk Rc stw0m No,8fi5.'43 710Y RRi]Wi ��Y�--�Y7'" ,�7 au,r�+��r.�3x'�r g:��'g� E�-�iS s,� �c"Z.4 x�,�r,�� ,r•�si n33;��•sy � `v's x� , �, - ;,.m _1� -3e. .fir in h*"d:� :�:`�'�.ha�.� ��. �� :�v� ?�.u7,��.�.�•�.'�,aa3a.�:�.`�T.�� Elgin St. Thomas Community Foundation 23/08/2013 August 26, 2013 - r Municipality of West Elgin 22413 Hoskins Line PO Box 490 Rodney, Ontario NOL 2C0 Re: Union Phi 0i Co . Public Consultation: 13371 Furnival Road Dear Members of Council, As per our discussions and submittals, Union PhiQi Corp. has complied with the Municipality of West Elgin public consultation process as well as Industry Canada's policy. Please accept all our previous submittals as confirmation that the public consultation has been successfully completed, and that Union PhiQi respectfully requests a Letter of Recommendation from the Municipality of West Elgin. Sincerely, Zachary M. Baum United Way Yo i A06 2__6 . 013 of Elgin-St. Thomas ._ This year we are looking for businesses to "jump start" our campaign by becoming a Pacesetter. Your organization has the opportunity to set the standard for leadership and community support when you pledge early. Your commitment to support United Way Elgin-St. Thomas will help inspire and unite other people to follow with their own community support through United Way. At our September kick-off, we hope to announce that we have reached $100,000 towards our goal. As a Pacesetter supporter you will set the standard of giving in our community. Your commitment to supporting those in need will be felt across the county. There are many great reasons to pledge your corporate gift early. As a Pacesetter: • You help "jump start" the annual campaign and are recognized as a leader in our community. • You will be recognized in a special ad in local newspaper(s) as well as online. • You will encourage staff involvement in your workplace campaign by demonstrating your support and leadership. Enclosed is a campaign commitment form for you to complete and return to United Way by Friday September 13, 2013 either in person or by mail at: 103 — 10 Mondamin St., St. Thomas, ON N5P 2V4. Thank you for being a leader in improving the quality of life for all people in Elgin County. I look forward to your response. Should you have any questions, please contact the United Way office at 519-631-3171 . Sincerely, ��~ �l ( t _} Paul Corriveau Rob Mise 2013 United Way Campaign Cabinet Co-Chair 2013 United Way Campaign Cabinet Co-Chair Vice-President Sales & Marketing, General Manager, Railway City Brewing Company myFM 94.1 P.S. Change starts here. Change starts with you! Suite 103, 10 Mondamin Street, St. Thomas, ON N5P 2V4 • Tel: 519-631-3171 www.sithomo sun i tedway.ca Registered Charity No. 1 1 889 7107 RR0001 01�& United Way Elgin-St. Thomas Corporate Pacesetter 2013 Company Name: Contact Name: Contact phone: Contact e-mail: Yes! I will make change in my community by pledging a corporate donation to Elgin-St. Thomas United Way. Amount: To be paid: One cheque to be mailed out on: OR Installments of$ on the following dates: Please mail this form back by Friday, September 13, 2013 to qualify as a pacesetter! Change starts here. 1� a�r. w�n y L Uri 6 2093 AORS� Affil 9KED F.PURSUING EMMEL LEAVE, Dear Mayor and Council As Chair of this year's Annual Joint Meeting of the Elgin, Middlesex, Oxford Road Supervisors Associations, I would like to take this opportunity to invite you, along with your members of Council and senior staff, to attend our meeting hosted this year by Oxford County. The meeting is being held at Goff Hall - 381 Finkle St. Woodstock on Friday, October 18, 2013. The day includes some great speakers, a trade show, lunch and draws. This would be a great opportunity to spend the day listening to some very interesting speakers, networking with your peers, and hearing about upcoming changes to Public Works operations. A draft agenda is attached. The Oxford County Road Supervisors Association looks forward to seeing you there! Please RSVP by October 4th, 2013 to acorcoran @zorra.on.ca Dennis O'Neil Director of Public Works and Development Township of East Zorra Tavistock . s . fins nNG xNOKED:F PURSUING UCELLE E Ninth Annual Joint Association Meeting Host: Oxford County Road Supervisors Together With: Middlesex County Road Supervisors Elgin County Road Supervisors Elected Officials from the Three Counties Agenda 8:15 - 9:00 Registration, Networking, 50150 Tickets, Trade Booths 9:00 - 9:15 Introductions, Oxford County Warden & AORS President 9:15 - 10:00 Senior Partner, Shillington LLP 10:00 - 10:30 Jessica Yaremchuk, Cowan Insurance 10:30 - 11:00 Break - Trade Booths, Networking 11:00 - 12:00 Keynote Speaker - Gord Hume, Former City of London .Councillor 12:00 - 1:00 Lunch - Trade Booths 1:00 - 1:30 John Maheu, Executive Director AORS 1:30 - 2:00 Door Prizes, 50150 Draw, Wrap up Please note that all times are approximate REGISTRATION FORM Ninth Annual Joint Association Meeting WHEN: Friday, October 18, 2013 WHERE: Goff Hall, Woodstock Community Complex (Arena) 381 Finkle St, Woodstock ON TIME: 8:15 a.m to 2:00 p.m. DIRECTIONS: Exit 401 @ Woodstock / Delhi Exit 232 - Hwy #59 /Norwich Ave. and go North - 0.2 km to Juliana Drive - Turn left (west) & follow 1.5 km to Finkle Street - Turn right - 0.5 km to Complex parking lot on the right Registration $15.00 fee per delegate (for meal and other costs) Delegate Name Municipality Position Please RSVP by Friday, October 4, 2013 to acorcoran@zorra.on.ca If you require additional space, please complete a separate page. Make Cheque payable to — Oxford County Road Supervisors Association Receipts will be available at the Registration Table Sep 03 13 04 : 25p p , 1 1 J 2013 243 Furnival Rd., Rodnev. Ontario NOL 2C0 Municipal Council of West Elgin, I would like to request the use of the large recreational surface at the Rodney :Recreational Centre for a Yard/Craft Sale to be held for the Rodney Firefighters, Rodney Caring Cupboard and the United Way of Elgin County. I held this sale last year and you were kind enough to grant my request for no fee to be charged for the use of the room as the money is donated to charities in our community, or in our township. The event is (proposed) to be held on Saturday November 2. 2013 but any also requestin4 tl-je use of the large room for Friday. Not-ember I" as .vcll (for set up) If these dates are booked for something else. I will.took at an alternate date. Last year 5790 ,kvas raised and split between the three charities as \vcLl as 250 canned goods [or the Caring, Cupboard and this year should be even better since \,\,-c will be advertising more and hope for more donations of GREAT JUNK !! "Thank you for your time and attention and I look forward to your reply. Piease don't hesitate to call rm with any questions or concerns. Sincerely, Q Lori Parker 319-785-0780 (w) - 0980 (h) IMAAM N COUNTY AY jVjUSEUM St.Thomas,Ontario,Canada August 22, 2013 Honourable Mayor Bernhard Wiehle ly Municipality of West Elgin 22413 Hoskins Line �- PO Box 490 � Rodney, Ontario NOL 2CO INVITATION TO THE ELGIN COUNTY RAILWAY MUSEUM'S 25TH ANNIVERSARY CELEBRATION On behalf of the Elgin County Railway Museum, I would like to invite you to the 25th Anniversary Celebration of our Museum on the 1 4th of September 2013.The event will be held at the Museum located at 225 Wellington Street from 7pm until 1Opm. For 25 years the Elgin County Railway Museum's mission has been to preserve, teach, and display to the public the rich heritage of the railroads and their role in the development of St. Thomas and all of Elgin County, The 55,000 square foot "shops" building has served as headquarters of the museum since 1988. To celebrate 25 years of the museum, we are hosting a night filled with music, historical presentations, appetizers, and refreshments. Tickets are $15.00 per person or $25.00 per couple. I sincerely hope to see you at this important event. To confirm your attendance and purchase tickets please visit the museum at 225 Wellington Street or contact Jacqueline or Joanne at the Elgin County Railway Museum at 519-637-6284. Yours truly, J remy Locke, President Z-11 Ile" &"Z, 37_ ly i k r-. August 28, 2013 .< To: Municipal Clerks and Council members for the Town of Aylmer, Municipality of Bayham, Municipality of Central Elgin, Township of Malahide, Municipality of Dutton/Dunwich, Township of Southwold, Municipality of West Elgin Subject: Planning Reports -Application for Consent In an attempt to make sound planning decisions the Land Division Committee carefully reviews all of the factors involved when deliberating and is therefore requesting that each individual Planning Report reviewed by all municipal councils be forwarded to the Committee in advance of their hearings as per the following resolution passed July 24, 2013: "THAT the Land Division Committee request that all Lower Tier Municipalities forward a copy of the Planning Report reviewed by their council to the Land Division Committee in advance of their hearings." -Carried Unanimously It is the Committees intention to review the Planning Report for each individual application which will provide additional information when making decisions. Sincerely, / l i Brent G. Stewart Chairman Elgin County Land Division County of Elgin Engineering Services 450 Sunset Drive St.Thomas,On N5R 5U1 Phone:519.631-1460 www.e l gi n-co u n ty.o n.c a Q 4 -- West Elgin Arena Board Regular Session May 14 2013 This regular session of the West Elgin Arena Board was called to order with the following members present: Bob Purcell, Alphonse Willie, Mary Bodnar, and Recreation Superintendent Jeff Slater. Member Dug Aldred will be absent as per the e-mail received. Item # 1 Disclosure of Pecuniary Interest: None noted. Item #2 Delegations: There were no delegations present. Item #3 Adoption of the Minutes: Moved By: Bob Purcell Seconded By: Al Willie The West Elgin Arena Board resolves that the minutes of April 9 2013 be approved as presented. CARRIED Item#4 Accounts and Financial Reports: It was decided that it was not necessary to have an In Camera Session. Moved By: Bob Purcell Seconded By: Al Willie The West Elgin Arena Board resolves that the accounts in the amount of$ 26, 350.29 be approved for payment. CARRIED The arrears as indicated in the accounts were discussed. The following resolution was a result of those discussions: Moved By: Al Willie Seconded By: Bob Purcell The West Elgin Arena Board resolves that Chairperson Bodnar speak with the West Elgin Skating Club regarding the current arrears. Further that the Arena Board regarding resolution# 12 of January 10 2002 will not be applied. CARRIED. Item #S Business Arising from the Minutes: 1. Concession Agreement: The Concession Agreement was deferred until the next session. It was indicated that Mr. Kool current concession Operator will have to clearly indicate what and when they want to be closed for. It was also suggested that the Recreation Superintendent send letters to local service clubs inquiring as to whether or not they would be interested in operating the concession. Item #b New Business: 1. Cadets: The Local West Elgin Cadets requested the use of the arena for their Annual -2- Inspection. The request was deferred to West Elgin Council for their consideration. Item # 7 Adjournment: Moved By: Bob Purcell Seconded By: Al Willie The West Elgin Arena Board resolves that this session of the West Elgin Arena Board hereby adjourn at this hour of 10:00 am and reconvene on June 112013 at 9:30 am or at the call of the chair. CARRIED. E-3 West Elgin Arena Board Regular Session June 112013 This regular session of the West Elgin Arena Board was called to order at 9:30 am with the following members present: Mary Bodnar, Dug Aldred, Alphonse Willie, Melissa Wardell, and Recreation Superintendent Jeff Slater. Item# 1 Disclosure of Pecuniary Interest: None noted. Item#2 Delegations: None were present. Item#3 Adoption of the Minutes: Moved By: Melissa Wardell Seconded by: Alphonse Willie The West Elgin Arena Board herby resolves that the minutes from May 14 2013 be approved as presented. CARRIED Item#4 Accounts and Financial Reports: Moved By: Alphonse Willie Seconded By: Dug Aldred The West Elgin Arena Board resolves that the accounts in the amount of$ 9328.62 be hereby approved for payment. CARRIED item # 5 Business Arising From the Minutes: 1. Concession Operation:There was discussion regarding the operation of the concession, and perhaps there would be a service club that would be interested in the operation of the concession. 2. Ice Time: 5-10 p WESC: Wednesday: 5-9 pm WLMH: Tuesday: m Saturday: 8—11 am Thursday: 5-10 pm Friday: 5-9 pm Saturday: 11-6:30 pm Sunday: 3-7:30 pm The WLMH Black and Gold Tournament: November 7, 8, 9, and 10. Girls Tournament: January 11 or 18 2013. The ice will be in for use on September 16 2013. Item #6 Correspondence: None noted. -2- item#7 New Business: None noted. Item#8 Adjournment: Moved By: Dug Aldred Seconded By: Melissa Wardell The West Elgin Arena Board resolves that this session of the West Elgin Arena Board hereby adjourn at this hour of 10 am and reconvene On July 9 2013 at 9:30 am or at the call of the chair. CARRIED West Elgin Recreation Committee Regular Session June 18 2013 This regular session of the West Elgin Recreation Committee was called to order at 7:00 pm at Joes Bush with the following members present: James Husband,Doug Staddon,Ken Neil, Dug Aldred,Joe Seman Jr, Grace Blanchard,Jennifer Blanchard and Parks and Recreation Superintendent Jeff Slater. This session of the west Elgin Recreation Committee was held in part at Joes Bush, and then retired to the Rodney Fire Hall. Item# 1 Disclosure of Pecuniary Interest: None noted. Item#2 Delegations: There were no Delegations present. Item#3 Adoption of the Minutes: Moved By: Grace Blanchard Seconded By: Joe Seman Jr. The West Elgin Recreation Committee resolves that the minutes of May 212013 be approved as presented. CARRIED Item#4 Business Arising from the Minutes: 1. Fun Run: After some discussion there was no consensus as to the date for the 2014 edition of the run. There are many conflicting dates with other runs in the area. 2. Thompson's Land: Councillor Dug Aldred reported that the Thompson's Lands previously discussed were now owned by the Municipality. Item#5 Correspondence: There was no correspondence presented. Item#6 New Business: 1. Member Joe Seman Jr inquired as to the possibility of installing Basketball nets in the parking lot at the arena. The Recreation Superintendent indicated that there were basketball standards/goals at the West EIgin Senior Elementary School, and that encouraging people to play in a Parking lot may not be in our best interest. The members were encouraged to bring their new and innovative ideas to the next session of the Parks and Recreation Committee in July. Item#7 Adjournment: Moved By: Doug Staddon Seconded By Ken Neil The West Elgin Recreation Committee resolve that this session of the West Elgin Recreation Committee hereby adjourn at this hour of 8:30 pm and reconvene July 16 2013 at 7 pm at the West Elgin Arena/ CARRIED.