October 10, 2013 MUNICIPALITY OF WEST ELGIN
AGENDA
COUNCIL MEETING
OCTOBER 10, 2013
COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING
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DISCLOSURE OF PECUNIARY INTEREST
ADOPTION OF AGENDA
MINUTES (Al — A16)
• September 12, 2013 Council
• September 25, 2013 Public Meeting --Wind Energy
• September 26, 2013 Council
BUSINESS ARISING FROM MINUTES
DELEGATIONS
11:45 a.m. Melissa Wardell re: West Elgin Skating Club
REPORTS (C1-C11)
1. ROADS
a) `Monthly Report
b) *Report re: Winter Maintenance Plan
2. RECREATIONIEMERGENCY MANAGEMENT
a) *Monthly Report
3. WATER DISTRIBUTION SYSTEM
a) *Third Quarter Operations Report
October 10, 2013 ............. Page 2
4. WASTEWATER
5. BUILDING
a) *Monthly Report for August, 2013;
b) *Monthly Report for September, 2013
6. BY-LAW ENFORCEMENT
a) *Monthly Report
7. DRAINS
a) Drain Maintenance Quote -- Yauch Drain
b) Drain Maintenance Quote — Schleihauf Drain
8. WEST ELGIN PRIMARY SYSTEM
9. ADMINISTRATION
a) *Report re: Municipal Performance Measurement Program Report
2012;
b) *Report re: 231 Graham Road
10. PLANNING
11. ACOUNTS
CORRESPONDENCE (D1 — D19)
COUNCIL CONSIDERATION — ACTION RECOMMENDED:
1.* Jeff Yurek, MPP — letter regarding shortage of family practioners;
2.* Kim McMillan — request to help with Rising Stars Youth Music Festival;
3.* Bancroft & Hastings Highlands Disaster Relief Committee— request for
donation;
4.* Sylvia Jones, Dufferin-Caledon MPP — request for feedback on Bill 56 on
the Aggregate Recycling Promotion Act;
5.* Municipality of East Ferris — request for support of a resolution for the
Province to rescind the policy decision to reduce funding for the blood-
glucose test strips under the Ontario Drug Benefit Program.
October 10, 2013 .............Page 3
6.* Recycling Council of Ontario — request for support of a resolution for
Waste Reduction Week in Canada;
7.* Jim Reffle, Elgin St, Thomas Public Health - letter regarding Blue-Green
Algae;
8.* 2013 Ontario West Municipal Conference information;
9.* Fairles Ltd. Food Market — letter regarding downtown car show;
10.* MOE — letter notifying of a Renewal Energy Approval for Intech Energy
Phase 2
11.* Elgin County — letter regarding number and location of automate external
defibrillators;
12* Township of Southwold -- invitation to Remembrance Day Ceremony on
November 10{".
RECOMMENDED TO ACCEPT & FILE:
13. AMO
• Watch file — September 12, 2013;
• Report — Highlights of the August 2013 Board Meeting;
• Watch file - September 19, 2013;
• Bill 91, the Waste Reduction Act;
• Bill 73 — Fair and Open Tendering Act;
• Development Charges Act Consultations;
• Highlights of September, 2013 Board Meeting;
• Municipal Consultation on New Ontario Provincial Police;
• Government Announces Applications for $100 million 2013 Small,
Rural and Northern Municipal Infrastructure Fund;
14. Ontario Junior Citizen of the Year Award information;
15. Municipality of Chatham-Kent Comprehensive Official Plan Review -
Notice of a Public Meeting;
16. Stewardship Ontario -- Industry funding for Municipal Blue Box Recycling
for 2013 Program Year;
17. Elgin County— Invitation to Warden's Banquet;
18. Ministry of Citizenship & Immigration — Nominations for the June Callwood
Achievement Award for Voluntarism in Ontario;
19. Ontario Aggregate Resources Corporation — 2012 Annual Report
BY-LAWS:
By-law No. 2013-64 Appoint Deputy Chief Building Official
By-law NO. 2013-65 Authorize agreement with Spectrum Communications
(fire ratdio)
October 10, 2013 .............Page 4
MINUTES (E1)
*West Elgin Arena Board Minutes —August 13, 2013
NOTICE OF MOTION (F)
OTHER BUSINESS (G1 -G2)
1. Council announcements
2. Closed session — personal matters about an identifiable individual.
* Information enclosed
CONFIRMING BY-LAW
ADJOURNMENT
NEXT MEETINGS:
October 24, 2013 Council
October 29, 2013 Tri County Management Committee, 7:00 p.m.
October 30, 2013 Public Meetings —West Elgin Recreation Centre
Zoning Amendments:
7:00 pm — Port Glasgow Secondary Plan Area
8:00 p.m. - Seaside commercial block (Havens Lake
Road)
Information will be gathered in accordance with the Municipal Freedom of
Information and Protection of Privacy Act (MFIPPA). All comments and
communications received will become part of the public record unless you
expressly request the Municipality to remove it. Questions about the collection of
personal information may be directed to the Clerk.
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
SEPTEMBER 12, 2013
PRESENT Mayor Bernie Wiehle
Deputy Mayor Mary Bodnar
Councillors Norm Miller, Dug Aldred, Richard Leatham
STAFF PRESENT Scott Gawley,Administrator/Treasurer
Norma Bryant, Clerk
Lee Gosnell, Public Works Superintendent
Jeff Slater, Recreation Superintendent
CALL TO ORDER
The Mayor called the meeting to order at 9:30 a.m.
DECLARATION OF PECUNIARY INTEREST
None declared
ADOPTION OF AGENDA
RES. NO. 1 Moved by Leatham
Seconded by Miller
RESOLVED that the Council of the Municipality of West Elgin
approves the agenda for September 12, 2013 as printed and
circulated with the following additions:
Closed Session— litigation or potential litigation
- personal matters about an identifiable individual
- proposed disposition of land
DISPOSITION: Carried
APPROVAL OF MINUTES
RES. NO. 2 Moved by Bodnar
Seconded by Miller
RESOLVED that the minutes of the meetings held on the following
dates be adopted as printed and circulated:
August 8, 2013 Council
DISPOSITION: Carried
BUSINESS ARISING FROM MINUTES
DELEGATIONS
September 12, 2013 .....Page 2 of 9
REPORTS
1. ROADS
a) Monthly Report
RES. NO. 3 Moved by Miller
Seconded by Leatham
RESOLVED that the August 2013 Roads Report be
received.
DISPOSITION: Carried
2. RECREATIONIEMERGENCY MANAGEMENT
al Monthly Report
RES. NO.4 Moved by Aldred
Seconded by Bodnar
RESOLVED that the Recreation Report dated September 12,
2013 be received.
DISPOSITION: Carried
b Report—By-law to Regulate Open Burning
RES. NO. 5 Moved by Bodnar
Seconded by Aldred
RESOLVED that the report from the Administrator/Treasurer
re: By-law to Regulate Open Burning be received.
DISPOSITION: Carried
3.WATER DISTRIBUTION SYSTEM
4.WASTEWATER
S. BUILDING
S. BY-LAW ENFORCEMENT
a) Monthly Report
RES. NO. 6 Moved by Leatham
Seconded by Miller
RESOLVED that the By-law Enforcement Report for August
2013 be received.
DISPOSITION: Carried
7. DRAINS
8. WEST ELGIN PRIMARY SYSTEM
September 12, 2013 .....Page 3 of 9
9. ADMINISTRATION
a) Report—Road Closure
RES. NO. 7 Moved by Leatham
Seconded by Aldred
RESOLVED that the report from the Clerk re: Road Closure
be received;
AND that Council authorizes that a portion of the road
allowance between Lots 14 and 15, north part of Concession
4 WD be closed and declared surplus;
AND that the lands be transferred to the adjacent land owner
of the north part of Lot 15, being Paul Alexander McCallum;
AND that the subject lands be sold for$1.00 plus all legal,
advertising and other costs related to the road closure.
DISPOSITION: Carried
b) Report—Council Procedure By--law
RES. NO. 8 Moved by Aldred
Seconded by Leatham
RESOLVED that the report from the Clerk re: Council
Procedure By-law be received;
AND that option#7 for recorded votes be included in the
revised by-law;
AND that suggested amendments be included:
Minutes at all meetings
Accounts at all meetings
Notice of motion clarification
DISPOSITION: Carried
c) Report—Municipal Election 2014
RES. NO. 9 Moved by Bodnar
Seconded by Miller
RESOLVED that the report from the Clerk re: Municipal
Election 2014 be received;
AND that Council authorizes the use of an alternate voting
method—Internet and Telephone and manual ballots;
AND that a Request for Proposal be issued.
DISPOSITION: Carried
d) Report—Blue-Green Algae
RES. NO. 10 Moved by Leatham
Seconded by Bodnar
RESOLVED that the report from the Administrator/Treasurer
re: Blue-Green Algae be received;
AND that Council approves the draft letter to the Elgin St-
Thomas Health Unit on concerns of the Blue-Green Algae in
Lake Erie be sent.
DISPOSITION: Carried
�J September 12, 2013 .....Page 4 of 9
p g
e) Report—Quotation for Photocopier
Council received the following quotations for a photocopier:
Capital Cost Maintenance Cost
Per copy Black&White Per copy colour
Pitney Bowes $9,195.00 $0.00750 $0.0650
O.E. Canada $7,945.00 $0.00789 $0.0750
Xerox $9,785.36 $0.00789 $0.0750
RES. NO. 11 Moved by Leatham
Seconded by Aldred
RESOLVED that the Council of the Municipality of West Elgin
accepts the quotation of O.E. Canada in the amount of
$7,945.00 plus taxes for Toshiba e-Studio 4540c photocopier
with a five year service contract.
DISPOSITION: Carried
f) Report—Quotation for Monroe Street Storm Sewer
Council received the following quotations for Monroe Street Storm Sewer:
Quote(plus HST)
A-Xcavating $21,994.00
Omega Contractors $24,252.92
RES. NO. 12 Moved by Miller
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin
accepts the quotation of A-Xcavating in the amount of
$21,994.00 plus taxes for construction of 41.9 metres of 250
mm storm sewer on Monroe Street,
DISPOSITION: Carried
10. PLANNING
a) OMB Decision—West Elgin Official Plan
RES. NO, 13 Moved by Aldred
Seconded by Bodnar
RESOLVED that Ontario Municipal Board Order issued on
August 16, 2013 regarding the Official Plan be received.
DISPOSITON: Carried
b) Report—Streetsca e—Community Improvement Plan
RES. NQ. 14 Moved by Aldred
Seconded by Bodnar
RESOLVED that the report from the Administrator/Treasurer
re: Streetscape Plan be received;
AND that Ted Halwa of Monteith Brown present the final
report to Council on September 26, 2013.
DISPOSITION: Carried
A-5
September 12, 2013 .....Page 5 of 9
11.ACCOUNTS
RES. NO.15 Moved by Miller
Seconded by Leatham
RESOLVED that the Mayor and Administrator/Treasurer are
hereby authorized to sign Payment Voucher#9 amounting to
$2,001,622.26 in settlement of General, Road,Water, and
Arena Accounts (including cheques#14779-15138)
DISPOSITION: Carried
CORRESPONDENCE:
1. Elgin County OPP—Changes to Paid Duty Policy
2. Elgin County—GIS Parcel Realignment and Correction Proposal
3. Ministry of Rural Affairs—Rural Economic Development (RED)
program
4. Elgin-St. Thomas Community Fund—Notice of Outdoor Event
5. Union PhiQi Corp Public Consultations— 13371 Furnival Road
requesting letter of recommendation from Municipality
RES. NO. 16 Moved by Bodnar
Seconded by Miller
RESOLVED that the Council of the Municipality of West Elgin
supports the development of a communications pole
installation located at Part Lot 8, Concession 6 WD as
proposed by Union PhiQi Corporation.
DISPOSITION: Carried
6. United Way—request for pledge
7. AORS—invitation
8. Lori Parker—request to waive fees for Recreation Centre for yard
sale for united Way
RES. NO. 17 Moved by Miller
Seconded by Leatham
RESOLVED that the Council of the Municipality of West Elgin
authorize the waiving of rental fees for the use of the West
Elgin Recreation Centre meeting room on Friday, November
1, 2013 from 2:00 p.m. and in the main area on Saturday,
November 2, 2013 from 8:00 am to 3:00 p.m. for the
yard/craft sale in support of the Rodney Firefighters, Rodney
Caring Cupboard and the United Way of Elgin County.
DISPOSITION: Carried
9. Elgin County Railway Museum—invitation
10. Rodney & District Horticulture Society—request for trees for Eagle
Nature Pond
September 12, 2013 .....Page 6 of 9
RES. NO, 18 Moved by Bodnar
Seconded by Leatham
RESOLVED that Council supports the request from the
Rodney& District Horticultural Society for replacement of
trees at the Eagle Ponds Nature Park.
DISPOSITION; Carried
11, Elgin County— Planning Reports to the Land Division Committee
12. AMO
• Watch file—August 8, 2013
• Report on Best Practices in Local Food—a guide for
municipalities
• Watch file- August 15, 2013
• Watch file—August 22, 2013
• Watch file—August 29, 2013
13. Municipality of Dutton/Dunwich—Notice of public meeting for
zoning amendment
14. Minister of Transportation—reply to letter about liability claims
15, Elgin County Land Division Committee—notice of appeal of
decision— Lakeview Aldborough Bluffs
16, Ontario Municipal Water Association—notice of education meeting—
October 30, 2013, Woodstock
17. Elgin County—Planning Reports to the Land Division Committee
18. CUPE—Child Care Worker& Early Childhood Educator
Appreciation Day
19. Ministry of Community Safety&Corrections Services—Office of the
Fire Marshall—Assistant to the Fire Marshall Identification Cards
20, Union Gas—Application with Ontario Energy Board
21. Alzheimer Society—letter of appreciation
22. AMCTO—Certified Municipal Officer Accreditation
23. Elgin County—Notice of Decision—E51113-1273969 Ontario Inc
24. Elgin County—Notice of Decision—E57113-Lather
RES. NO. 19 Moved by Aldred
Seconded by Miller
RESOLVED that the above correspondence items numbered
1-4, 6-7, 9, 11-24 be received and filed.
DISPOSITION: Carried
September 12, 2013 .....Page 7 of 9 A-1
BY-LAWS
1 L3y-Law No. 2013-59—Open Burning
RES. NO.20 Moved by Leatham
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a
By-Law to regulate open burning and this shall be the first
and second reading and provisional adoption thereof.
DISPOSITION: CARRIED
RES. NO. 21 Moved by Aldred
Seconded by Miller
RESOLVED that a By-law to regulate open burning be now
read a third time and finally passed, signed, sealed and
numbered By-law Number 2013-59—Open Burning
DISPOSITION: Carried
2. By-law No. 2013-60-Municipal Capital Facility Agreement
RES. NO. 22 Moved by Bodnar
Seconded by Leatham
RESOLVED that the mover be granted leave to introduce a
By-Law to authorize the execution of a municipal capital
facility agreement between the Municipality of West Elgin
and West Lorne Heritage Homes Not for Profit Corporation
and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO. 23 Moved by Miller
Seconded by Aldred
RESOLVED that a By-law to authorize the execution of a
municipal capital facility agreement between the Municipality
of West Elgin and West Lorne Heritage Homes Not for Profit
Corporation be now read a third time and finally passed,
signed, sealed and numbered By-law Number 2013-60—
Municipal Capital Facility Agreement - Heritage Homes Hub
DISPOSITION: Carried
3. By-law No. 2013-61 —Tax Exemption
RES. NO. 24 Moved by Aldred
Seconded by Miller
RESOLVED that the mover be granted leave to introduce a
By-Law to authorize tax exemption in respect of a municipal
capital facility and this shall be the first and second reading
and provisional adoption thereof.
DISPOSITION: Carried
RES. N0, 25 Moved by Leatham
Seconded by Bodnar
RESOLVED that a By-law to authorize tax exemption in
respect of a municipal capital facility be now read a third time
and finally passed, signed, sealed and numbered By-law
Number 2013-61 —Tax Exemption—Heritage Homes Hub
DISPOSITION: Carried
September 12, 2013 .....Page 8 of 9
MINUTES
RES. NO. 26 Moved by Miller
Seconded by Leatham
RESOLVED that the minutes of the following committee
meetings be received:
West Elgin Arena Board—May 14, 2013
West Elgin Arena Board—June 11, 2013
West Elgin Recreation Committee—June 18, 2013
DISPOSITION: Carried
OTHER BUSINESS
1. Rodney Car Show
Councillor Miller reported that he and other members of Council and staff
and Bill Denning have met with 2 businesses to discuss the issue of
closing Furnival Road for the car show. A letter is expected outlining the
concerns.
2. Council Announcements
• Halloween treats will be given out at the Old Jail
• Fire meetings attended—no issues
• AMO conference—Mayor attended
• Medical students tour at Community Health Centre, Hub and Arts&
Cookery Bank. Outlined what doctors do at CHC, programs being
held at Hub and cultural aspects of living in a rural community at the
Arts & Cookery Bank
• Landfill Committee toured other landfills.
• Seaside presented their restaurant proposal to Chamber— Black Dog
from Goderich
CLOSED SESSION
RES. NO. 27 Moved by Leatham
Seconded by Miller
RESOLVED that the Council of the Municipality of West Elgin
adjourn to a closed session to discuss:
• Personal matters about an identifiable individual (M.A.
s.239(2)(b)
• A proposed or pending acquisition or disposition of land
(M.A. s, 239(2)(c)
• Litigation or potential litigation (M.A. s.239 (2)(e)
DISPOSITION; Carried
RES. NO.28 Moved by Aldred
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin
do now rise and report
DISPOSITION: Carried
RISE AND REPORT
The Mayor reported that direction was given to staff about a building issue
and to our lawyer.
September 12, 2013 .....Page 9 of 9 q
CONFIRMING BY-LAW
RES. NO.29 Moved by Miller
Seconded by Leatham
RESOLVED that the mover be granted leave to introduce a
By-Law to confirm the proceedings of the meeting held on
September 12th, 2013 and this shall be the first and second
reading and provisional adoption thereof
DISPOSITION: Carried
RES. NO.30 Moved by Aldred
Seconded by Bodnar
RESOLVED that a By-law to confirm the proceedings of the
meeting held on September 12«', 2013 be now read a third
time and finally passed, signed, sealed and numbered
Confirming By-law Number 2013-62 dated September 12
2013
DISPOSITION: Carried
ADJOURNMENT
RES. NO.31 Moved by Aid red
Seconded by Bodnar
RESOLVED that this Regular Meeting of Council shall
adjourn at 3:05 pm to meet again on September 26, 2013.
DISPOSITION: Carried
These minutes were adopted on the 261" September, 2013
Mayor Clerk
A,lb
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
PUBLIC MEETING
ELGIN INTERNATIONAL CLUB
SEPTEMBER 25, 2013
MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar
Councillors: Dug Aldred, Richard Leatham
STAFF PRESENT: Scott Gawley Administrator/Treasurer
Norma Bryant Clerk
SUBJECT: WIND ENERGY
Also in attendance: 266 local residents
The Mayor called the meeting to order at 7:00 p.m. The Mayor introduced our three
presenters
John Kennedv, Siskinds
Mr. Kennedy gave an overview of the Green Energy Act and the role of municipalities.
He reported that a consultation form is provided to municipalities. However, this form
does not address land use and it is the province that approves these projects.
Background reports are assessed and approved by the MOE. There are limited
grounds for appeal to the Environmental Review Tribunal (ERT) and there has been
only one successful challenge. This was in eastern Ontario and related to an
endangered species (turtle) being found on the property. Setbacks are a major issue
since there is no planning control. Municipalities may enter into road use agreements
with developers which do give some control. These agreements can cover cost
recovery, share of economic benefits as well as road related issues. These projects are
assessed low at$40,000 per megawatt, which is below their actual costs to build.
Carmen Krogh
Ms. Krogh provided information from a health related perspective. She noted harm to
residents if too close to wind turbines is an international issue. There is an impact of
annoyance on the human body. For instance, sleep disturbance, headaches, dizziness,
ear ringing, and nausea. However this annoyance is considered indirect and so the
Health officials can say "no direct effect' of wind turbines on health. Science supports
the setbacks of 2 km. and visually 10 km.
William Pol Planner
Mr. Pol gave a PowerPoint presentation on the benefits, issues and options for West
Elgin for wind energy. An example of the benefit for West Elgin for a 2MW turbine
would yield $1464.47 in tax revenue for a year. Other benefits include land owner
revenue, local employment and procurement, environmental, security of electrical
power, community commitment agreement. Issues relate to approval process,
distribution of benefits, visual impact, noise and lighting, incremental effect; cumulative
Ad (
Sept 25113...Page 2 of 2
effect assessment. Options for West Elgin include: establishing a public engagement
process, development of policies and requirements for agreements.
Comments from the audience:
• Hosting municipality can choose whether willing or not — unwilling won't prohibit
project but affect the point rating system of the province
• Send opinions to province
• Who against turbines -about'/of crowd
• Land value will decrease by 25%
• Can stop by property owners saying no to developers
• In Dawn Euphemia developer backed off when council said not a wiling host
• Why is this being considered—there is an over excess of electricity now
• Government or developers cannot confiscate property
• Locate along lake front instead of on farms
• Hydro costs will increase; only 27% efficient on a good day; same environmental
impact if invested in improving coal plants
• It's all about making money,we have to live with adverse effects
• Can lease be for land where the farmer doesn't live?
• How different is noise from turbine than 401
• Co-operative formed to have some local input
• Lights on Talbot Farm turbines are turned on by radar only
• Who will clean up after 20 years
• Not support along lakefront
• Ask Preston &Yurek to attend public meeting
• What is property assessed? Industrial, one acre
The Mayor thanked everyone for attending. Written submissions will be accepted by the
Clerk until October 16'h. A report will be presented to Council on October 24'".
SUBJECT: ADJOURNMENT
The Public Meeting concerning Wind Energy adjourned at 9:15 p.m.
These minutes were adopted on the 10th day of October, 2013.
MAYOR CLERK
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
SEPTEMBER 26, 2013
PRESENT Mayor Bernie Wiehle
Deputy Mayor Mary Bodnar
Councillors Dug Aldred, Richard Leatham
REGRETS; Councillor Miller
STAFF PRESENT Scott Gawley,AdministratorlTreasurer
Ted Halwa, Planner
Gary Blazak, Planner
CALL TO ORDER
The Mayor called the meeting to order at 9:30 a.m.
DECLARATION OF PECUNIARY INTEREST
None were declared
ADOPTION OF AGENDA
RES. NO. 1 Moved by Bodnar
Seconded by Aldred
RESOLVED that the Council of the Municipality of West Elgin
approves the agenda for September 26, 2013 as printed and
circulated
DISPOSITION: Carried
APPROVAL OF MINUTES
BUSINESS ARISING FROM MINUTES
DELEGATIONS
11:00 a.m. —Laverne Kirkness & Richard Pellerin re: Seaside
Also in attendance: Gary Blazak
Mr. Kirkness gave a PowerPoint presentation providing an update on the
commercial block. They are asking that the rezoning application to be reactivated
and a public meeting be scheduled. A site plan was included in the presentation
showing three phases.
Mr. Pellerin presented the proposed site plan and talked about the interim
servicing, water management, sloping of parking lot. Interim wastewater
servicing would include a contingency plan if Seaside facility is delayed.
Councillors asked about MOE requirements for interim servicing; severance of
commercial block; Mr. Blazak enquired about approval from Lower Thames
Valley Conservation Authority.
A—
September 26, 2013 .....Page 2 of 5
PLANNING
1. Report re: Proposed Severance— Lot 5 Concession 7 McFadden
RES. NO. 2 Moved by Leatham
Seconded by Bodnar
RESOLVED that the report from Monteith Brown re:
Proposed Severance—Tim & Diane McFadden—21995
Downie Line be received.
DISPOSITION: Carried
2. Report re: Port Glasgow Pier Extension
RES. NO. 3 Moved by Aldred
Seconded by Leatham
RESOLVED that the report from the Clerk re: Port Glasgow
Pier Extension be received;
AND that the agreement be forwarded to our Solicitor for
review.
DISPOSITION: Carried
3. Streetscape Plan
RES. NO. 4 Moved by Leatham
Seconded by Aldred
RESOLVED that the Streetscape Master Plan as prepared
by Monteith Brown be received.
AND referred to 2014 Municipality of West Elgin Budget
Process.
DISPOSITION: Carried
4. Hibernia Wine —Proposed Site Plan
RES. NO. 5 Moved by Aldred
Seconded by Bodnar
RESOLVED that Council agrees in principle with the site plan
(revision 4)for the Hibernia Vineyards as prepared by Four
Wide Design,
DISPOSITION: Carried
5. Closed Session
RES. NO. 6 Moved by Leatham
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin
adjourn to a closed session to discuss litigation or potential
litigation (M.A. s.239(2)(e)
DISPOSITION: Carried
RES. NO.7 Moved by Bodnar
Seconded by Aldred
RESOLVED that the Council of the Municipality of West Elgin
do now rise and report
DISPOSITION: Carried
The Mayor reported that direction was given to the solicitor
September 26, 2013 .....Page 3 of 5
Mr. Halwa left the meeting
6. Port Glasgow
Following the presentation by Mr. Kirkness, Mr. Blazak discussed the
following items with Council:
• setting a date for a public meeting for rezoning;
• how to approach the PGYC to determine their interest to be included in
the ZBLA(to ensure parking, etc.);
• the merits and/or potential problems of setting a public meeting date for
the Seaside commercial block rezoning at this point in time.
RES NO. 8 Moved by Leatham
Seconded by Aldred
RESOLVED that Council direct that the following action be
taken:
THAT a written request be sent to P,G.Y.C.to include
P.G.Y.C. lands in the proposed change of OS2 zoning for
parking;
AND further that a public meeting for rezoning of the
commercial block of Seaside and rezoning of OS2 zone be
held on October 30, 2013 at 7:00 p.m.
DISPOSITION: Carried
Mr. Blazak left the meeting
REPORTS
1. ROADS
2. RECREATION/EMERGENCY MANAGEMENT
3. BUILDING
4.WATER
5. BY-LAW ENFORCEMENT
6. DRAINS
7. WEST ELGIN PRIMARY SYSTEM
8.ADMINISTRATION
9. ACCOUNTS
RES. NO. 9 Moved by Leatham
Seconded by Bodnar
RESOLVED that the Mayor and Administrator/Treasurer are
hereby authorized to sign Payment Voucher#9A amounting
to $198,241.02 in settlement of General, Road, Water, and
Arena Accounts (including cheques#15139 to 15263)
DISPOSITION: Carried
September 26, 2013 .....Page 4 of 5
CORRESPONDENCE:
1. Alex& Sheila Fleming—Proposed severance—Lot 1 Concession 6
This item was discussed when Mr. Halwa was in attendance. Council
reviewed his report.
RES. NO. 10 Moved by Leatham
Seconded by Aldred
RESOLVED that Council supports the dedication of a 0.3
metre reserve or equivalent to the Municipality for the
purposes of facilitating the conveyance of additional lands for
the purposes of enlarging an existing residential lot as
proposed, with all costs related thereto to be assumed by the
owner.
DISPOSITION: Carried
2. OMB—appointment for hearing by teleconference- Nitra
RES. NO. 11 Moved by Aldred
Seconded by Bodnar
RESOLVED that the above correspondence items numbered
#2 be received and filed.
DISPOSITION: Carried
BY-LAWS
OTHER BUSINESS
CONFIRMING BY-LAW
RES. NO. 12 Moved by Bodnar
Seconded by Leatham
RESOLVED that the mover be granted leave to introduce a
By-Law to confirm the proceedings of the meeting held on
September 26th, 2013 and this shall be the first and second
reading and provisional adoption thereof
DISPOSITION: Carried
RES. NO. 13 Moved by Leatham
Seconded by Bodnar
RESOLVED that a By-law to confirm the proceedings of the
meeting held on September 26th, 2013 be now read a third
time and finally passed, signed, sealed and numbered
Confirming By-law Number 2013-63 dated September 26
2013
DISPOSITION: Carried
ADJOURNMENT
RES, NO.14 Moved by Leatham
Seconded by Aldred
RESOLVED that this Regular Meeting of Council shall
adjourn at 12:05 pm to meet again on October 10, 2013.
DISPOSITION: Carried
September 26, 2013 .....Page 5 of 5
These minutes were adopted on the 10th day of October, 2013
Mayor Deputy Clerk
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The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Lee Gosnell, Public Works Superintendent
DATE: October 10, 2013
SUBJECT: Roads Report
RECOMMENDATION: Receive and File
INTRODUCTION: Monthly report for September, 2013
DISCUSSION
1. "Fence to fence" roadside mowing has been completed. Grass height and
site lines will be monitored and cut on an "as needed" basis.
2. Ditching operations on Beattie Line are complete.
3. Fall Arrest training with Dutton-Dunwich is scheduled for October 21.
4. Fall grading has begun and will continue through the month of October.
5. Tree trimming/removal is on-going at various locations throughout the
Municipality.
6. A 1 day"Snow plow" operator training course has been scheduled for ALL
roads employees on October 24, 2013.
7. Staff are working on re-hab operations at Kearns Pit#2 as weather
permits.
8. West Elgin's new tandem truck has been delayed from the builder and will
not arrive until sometime in early 2014. Truck#17 (the unit being replaced)
has passed its annual safety inspection and will be ready for the start of
winter operations.
Respectfully Submitted, Reviewed by,
Lee Gosnell R. Scott Gawley, C A.
Public Works Superintendent Administrator/Tre surer
z_
The Municipality of West EC in
To: Council of the Municipality of West Elgin.
From: Recreation Superintendent Jeff Slater
Date: October 10 2013
Subject: Monthly Report
RECOMMENDATION:
Receive and File.
INTRODUCTION:
Monthly report for the Recreation Department.
BACHGROUND:
1. All of the washroom facilities have been winterized.
2. The pool is now completely winterized.We leave the water on in mechanical room as it is
heated.There is some major tile and grout work that needs to be completed prior to
opening up in 2014. Budget considerations should also include a new roof(shingles),and
flooring upgrades,an anti slip surface of some type.
3. The splash pad is in the process of being winterized.ABC comes down and blows out all of
the lines with a large compressor.
4. The arena is operating well,the user groups continue to return, all be it at a slow pace.A
possible consideration for next year.
S. There will be consideration by the Recreation Committee to adopt, promote,and plan
activities working in conjunction with Participaction and the Bring Back Play Program.
More to come on this in the near future.
6. Most of the dead or diseased trees have been removed from the bush,and other areas in
Miller Park.The replanting will commence in the next few weeks.
7. The Recreation Center renovations are nearing completion.The HVAC units have been
finished,they need to be balanced,the Hydro installations are complete,the duct work still
needs to be repaired and the caulking on the main floor has yet to be finished.
8. Consideration should be given to the future of the Grandstand in Rodney Park. Everything
from removal to complete restoration.The groundwork should begin very shortly to be
prepared for the 2014 Budget.
Respectfully Submitted Reviewed By
l
Jeff Slater �—Sc-05�ttley .G.A
Recreation Superintendent Administrator Treasurer
1 � 1
West Elgin Distribution System
Third Quarter Operations Report
2013
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Submitted by:
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t4` Date: October 7, 2013
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CLIENT CONNECTION MONTHLY CLIENT REPORT
Facility Name: West Elgin Water Distribution System
ORG#: 1266
Compliance Summary
May -June:
There were no compliance or exceedance issues reported during these two months,
THIRD QUARTER:
There were no compliance or exceedance issues reported this quarter, Meeting scheduled with
Stantec Engineers, OCWA and the Municipality Oct 2"d to discuss Rodney Tower chlorine issues.
Occupational Health &Safety
May
There were no hazards identified during the monthly health and safety inspections conducted
during these two months.
THIRD QUARTER:
There were no hazards identified during the monthly health and safety inspections conducted
during this quarter.
Inspections
May-June:
There were no MOIL/MOE inspections conducted during these two months.
THIRD QUARTER:
There were no MOL/ MOE inspections conducted this quarter.
General Maintenance
Mav:
Performed dead end blowoffs and autoflusher operations per schedule.
03: West Elgin Distribution System flushed over two weeks
10: Repaired minor leak on Rodney tower altitude valve
16: Repaired water leak and replaced 2" threaded PVC at the Municipal pool in Rodney, and
sampled per standard operating practices.
17: Performed a scheduled draw and fill of the Rodney tower
28: Performed a scheduled draw and fill of the Rodney tower
June:
Performed dead end blowoffs and autoflusher operations per schedule.
25: As per ORO, checked all dead end blowoffs and hydrants in Rodney area.
July:
Performed dead end blowoffs and autoflusher operations per schedule.
12: performed a scheduled draw and fill of the Rodney tower
19: performed a scheduled draw and fill of the Rodney tower
24: repaired municipal service line leak at 192 Monroe St., West Lorne
26: performed a scheduled draw and fill of the Rodney tower
August:
Performed dead end blowoffs and autoflusher operations per schedule.
02: performed a scheduled draw and fill of the Rodney tower
09: performed a scheduled draw-and fill of the Rodney tower,
19: performed a scheduled draw and fill of the Rodney tower
23: performed a scheduled draw and fill of the Rodney tower
30: performed a scheduled draw and fill of the Rodney tower
September:
Performed dead end blowoffs and autoflusher operations per schedule.
04: repaired service line leak at 33 Todd Place, West Lorne
11: performed a scheduled drain and fill of the Rodney tower
16: performed a scheduled drain and fill of the Rodney tower
18: performed a scheduled drain and fill of the Rodney tower
20: quarterly calibration and cleaning of Rodney tower chlorine analyzer
20: overflowed Rodney tower to refresh low residual
22: overflowed Rodney tower to refresh low residual
23: performed a scheduled drain and fill of the Rodney tower
26: performed a scheduled drain and fill of the Rodney tower'
30: started fall flushing of the entire system, 2 week program
Alarm Response
May
18: 13:00; called out to Thomson Line for water line break on private property. Shut off curb
stop at property line. Home owner had water line repaired, situation resolved.
24: 21:00; responded to Port Glasgow Marina for water leak, shut off curb stop to minnow hut.
Water line repaired, situation resolved.
25: 13:50; called out by West Lorne Fire department, shut off curb stop at 123 Main St. West
Lorne, due to house fire.
30: 16:45; called out for low chlorine at Rodney tower.
June:
01: 12:35; Saturday, low chlorine residual at the Rodney tower, opened the Marsh chamber
bypass and initiated tower rapid refill procedure
04: 21:30; overtime to return operations to normal after Rodney tower all day refill
17: 21:00; overtime to return Rodney tower refill operations to normal
22: 20:30; assist plant operator with unscheduled draw and fill of Rodney tower
July:
07: 10:00; Saturday, call out to 198 Graham Rd. West Lorne. Service line leak. Shut off curb
stop for home owner to repair leak.
26: 21:00-22:00; Friday, overtime to return operation to normal after Rodney tower draw and
fill.
August:
02: 21:00-23:00; overtime td return operation to normal after Rodney.tower-draw and fill
10: 21:00-22:00; overtime to return operation to normal after Rodney tower.draw and fill
September:
07; 07:15-11:15; call out to Erie Flooring to locate and turn off water service so leak could be
repaired. Turned service back on once repair was complete.
17: 19:45; callout for Rodney tower low chlorine residual , initiated refill cycle
18: 01:35; callout for Rodney tower low chlorine residual , initiated refill cycle
19: 16:00-18:30; overtime for hydrant flushing due to colored water
19: 19:30; callout for Rodney tower low chlorine residual , initiated refill cycle
22: 05:00; callout for Rodney tower low chlorine residual , initiated refill cycle
23: 16:00-18:00; overtime to complete Rodney tower drain and fill
Complaints and Concerns
May:
14: Home owner at 22938 Beattie Line called regarding colour and odour concern. Flushed line
and performed residual testing. The water was clear with a chlorine residual of 0.87mg/L. The
source of the discoloured water would not be coming from the main. Community Complaint
form submitted to client.
28: Ron Downie from Hoskins Line in Rodney reported that the auto flusher was flushing water
onto his freshly planted field. Operator attended site for inspection, and water was visible on
his field. Notified ORO.
June:
03: Received a complaint through the Municipality of West Elgin that a resident reported on
May 30th bad tasting water. Operator called the resident and also her sister to notify them that
flushing was occurring in the area over the next couple weeks.
17: Received a call from Scott Gawley that resident Brien Cornwall had a concern regarding
water from the Furnivai Road fill up station. Brien noticed that water was darker in his two 1500
gallon tanks when he filled at the fill up station. Operator investigated at point of distribution
and found water clear and no odour. The chlorine residual was 0.82ppm at Rodney fill station.
ORO notified.
July:
No complaints and concerns.
August:
15: 25172 Talbot Line; low pressure. Barn fire on Talbot Line. Rodney Fire Dept. taking water
from hydrant upstream of complaint. Operator opened Eagle West valve to meet demand.
Contacted homeowner and pressure was restored.
See attached report 1266 Community Complaint 2013-08-15.pdf
September:
06-10: Several complaints due to discoloured water.
See attached report 1266 Community Complaint 2013-09-06 to 2013-09-10.pdf
18-20: Several complaints due to discoloured water.
See attached report 1266 Community Complaints 2013-09-18 to 2013-09-20.pdf
Ontario Clean Water Agency Agin-Middlesex Hub TEL:5t9-768-9925
Agency Ontarienne Des Faux 9216 Graham Road FAX:51g-768-9929
West Lome,ON hloL 2P0 w v.ocwa.com
West Elgin Distribution System
Blow Offs
August 26, 2013
1. The following blow offs within the West Elgin Distribution System require a 1ft extension
with an elbow and a hydrant hose adapter.
No. Location Comments
1 22450 Thomson Line 1 foot extension with an elbow and a hydrant hose adapter
2 22643 Queen Street 1 foot extension with an elbow and a hydrant hose adapter
- Needs a marker
3 9014 Mistele Rd. 1 foot extension with an elbow and a hydrant hose adapter
4 Gray Line & Haven's Lake Rd. 1 foot extension with an elbow and a hydrant hose adapter
5 Dunborough & Downie 1 foot extension with an elbow and a hydrant hose adapter
6 115 Angelo St. 1 foot extension with an elbow and a hydrant hose adapter
on homeowner's front lawn
7 44 Todd Place 1 foot extension with an elbow and a hydrant hose adapter
- on homeowner's front lawn
8 22098 Thomson Line 1 foot extension with an elbow and a hydrant hose adapter
- Needs a marker
2. The following blow offs within the West Elgin Distribution System require more work
because in most cases they are located one foot from the road edge. This would mean that
the blow off,valve and/or curb box would need to be dug up and relocated so that they
would not be damaged by a snow plow. Otherwise mark them and hope the roads
department sees them.
No. Location Comments
9 21995 Downie Line
10 23973 Downie Line
11 22170 Douglas St.
12 22499 Gray Line
13 206 Jane Street
14 204 Third Street
15 Queen St. (West)
16 11891 Graham Rd.
West Elgin Distribution System Page 1
Ontario Clean Water Agency Elgin-Middlesex Hub TEL:5i9-768-9925
yAgence Ontarlenne Des Eaux 9210 Graham Road FAk 519-768-9929
Wes[Lorne,ON NOL 2PO www.ocwa.com
3. The following blow offs within the West Elgin Distribution System noted below with
recommendations.
No. Location Comments
17 304 Ridout St. Located in the homeowner's laneway, needing the gravel to
be removed every time, This would need to be dug up and
moved at least ten feet north of existing location. Valve is
located just south of laneway so it would probably remain
there.
18 21486 Silver Clay Line Valve and curb stop located in road edge with blow off
about one foot away. Has to be dug up every time
and gravel needs to be put back in place for road safety.
Again this would need to be excavated and moved approx.
five feet south of present location.
19 Back Alley (West Lorne) Curb stop and blow off located at end of gravel laneway.
Could possibly get away with just raising curb stop and
putting extension on if owner agrees.
20 8577 Furnival Road Blow off and curb stop located between road edge and a
catch basin. Approximately only three feet between road
and catch basin. Road and catch basin would definitely be
compromised if it was to be dug up.
21 177 Chestnut Street Blow off located between road and sidewalk. Approximately
four feet between the two so again both road and sidewalk
would be compromised if it was to be moved. If just
extension was put on proximity to road would be a problem.
22 Monroe St. (west) Based on information gathered from Chad Yokom, the
municipality has attempted to dig up and fix this blow off on
two occasions. Both times ended with them aborting and
filling the hole in. The blow off is located in close proximity
to the road, catch basin, and a homeowner's fence. The
area is loose sand and when attempting to excavate the
hole keeps caving in. This leads to the fence and catch basin
being compromised as catch basin is at a higher elevation
than the blow off connection.
West Elgin Distribution System page 2
Ontario Clean Water Agency
Community Complaints
Facility ID: 1266
Facility Name: West Elgin Distribution System
Address: 9210 Graham Road
City: West Lorne
Province: Ontario
Postal Code: NOL 2PO
Name of Person who filed Several Complaints
Complaint:
Address:
Phone
NOTE: If there were multiple complaints,provide the name of the person ivho filed the initial
complaint and note the number and details in the "Description"field below
Date of Complaint: .18/09/2013
Time of Complaint: 01:39:29 PM
Nature of Complaint
❑ Noise ® Water Supply'taste/Colour ❑ Water Pressure/No Water
❑ Visual ❑ Service Problem ❑ Basement Flooding
❑ Odour ❑ Sludge Related
Other:
Description:
Serval complaints for discoloured water in the distribution system from Sept 18 to 20th. Once the water
plant produced clear water the system was checked and flushed as needed.
Action taken in response:
All complaints were responded to either by telephone or by operator responding to address.
Was the source of the problem identified?:O Yes O No
Was the source an OCWA facility/activity?:0 Yes 0 No If"Yes",describe:
The discoloured water was due to the raw water in Lake Erie containing soluble Manganese which pass
through the membrane filtration system and when oxidized by chlorine it causes the yellow/brown
colour in the water.
If any remedial action is required,complete action plan form
1
Updated By:Cindy Sigurdson 04/10/2013 01:48:13 PM
Investigating Operator:
Comments:
2
Ontario Clean Water Agency
Community Complaints
Facility ID: 1266
Facility Name: West Elgin Distribution System
Address: 9210 Graham Road
City: West Lorne
Province: Ontario
Postal Code: NOL 2P0
Name of Person who filed Linda Lapointe
Complaint:
Address: 25172 Talbot Line
Phone
NOTE: If there were multiple complaints,provide the name of the person who filed the initial
complaint and note the number and details in the "Description"field beloi+>
Date of Complaint: 15/08/2013
Time of Complaint: 03:20:00 PM
Nature of Complaint
❑ Noise ❑ Water Supply Taste/Colour M Water Pressure/No Water
❑ visual ❑ Service Problem ❑ Basement Flooding
❑ Odour ❑ Sludge Related
Other:
Description:
Homeowner called to notify that there was no water coming from her taps in her home.
Action taken in response:
[Adjusted flow control valve at Eagle West to increase pressure on the watermain from the WTP.
Was the source of the problem identified?: 0 Yes 0 No
Was the source an OCWA facility/activity?:0 Yes 0 No If"Yes",describe:
The Rodney Fire Department was lighting a fire close to the homeowner.
If any remedial action is required,complete action plan form
Updated By: Cindy Sigurdson 04/09/2013 11:39:33 AM
I
Investigating Operator: Ryan McGahan
Comments:
2
Ontario Clean Water Agency
Community Complaints
Facility ID: 1266
Facility Name: West Elgin Distribution System
Address: 9210 Graham Road
City: West Lorne
Province: Ontario
Postal Code: NOL 2PO
Name of Person who filed Several Complaints
Complaint:
Address:
Phone
NOTE.' If there ivere nn ltiple complaints,provide the name of the person who filed the initial
complaint and note the nunrher and details in the "Description"field below
Date of Complaint: 06/09/2013
Time of Complaint: 01:24:00 PM
Nature of Complaint
❑Noise ® Water Supply Taste/Colour ❑ Water Pressure/No Water
❑ Visual ❑ Service Problem ❑ Basement Flooding
❑ Odour ❑ Sludge Related
Other:
Description:
Received complaints for discoloured water in the distribution system from Sept 6 to 10,2013:
Docherty: 25224 Talbot Line 519-768-2390
Lafferty: 9429 Graham Road 519-768-1341
Brayton: 24547 Pioneer Line 519-768-2154
Crawford: 25379 Talbot Line
Young: 9432 Graham Road 226-373-0031
Talbot Trail Restaurant
Unknown: 24745 Gray Line
Action taken in response:
All complaints were responded to either by telephone or by operator responding to address. Once the
water plant produced clear water the system in the locations of the complaints were Flushed.
Was the source of the problem identified?:0 Yes O No
Was the source an OCWA facility/activity?:0 Yes O No If"Yes",describe:
The discoloured water was due to the raw water in Lake Erie containing soluble Manganese which pass
through the membrane filtration system and Nihen oxidized by chlorine it causes the yellow/brown
colour in the water. l
If any remedial action is required,complete action plan form
Updated By: Cindy Sigurdson 04/1012013 01:34:02 PM
Investigating Operator:
Comments:
2
ar
4g.
The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: DOUG MITTON, CHIEF BUILDING OFFICIAL
DATE: October 1 Q 2013
SUBJECT: BUILDING REPORT
RECOMMENDATION: RECEIVE AND FILE
INTRODUCTION: Monthly report for August, 2013
BACKGROUND:
No. of Permits Issued for Month of 2013 2012
August
SFD New/Additions 3
Units Demolitions
Storage New/Additions
Buildings Demolitions
Garages/ New
Car Ports Demolitions
Farm New/Additions 3 1
Buildings Demolitions
Other New 1
Demolitions 1
Septic Permits 0
Estimated Value for Month of July $ 84,000.00 $ 34,500.00
Permit Revenue for Month of July $ 889.00 $ 627.60
1/2
No. of Permits issued for year to date 2013 2012
SFD New/Additions 14 16
Units Demolitions 4 2
Storage New/Additions 6 2
Buildings Demolitions
Garages/ New 3 2
Car Ports Demolitions
Farm New/Additions 12 11
Buildings Demolitions 3
Other New/Additions 8 7
Demolitions 2
Septic Permits 3 3
Estimated Value for Year $ 2,546,119 $ 1,437,040.00
Permit Revenue for Year $ 17,919.75 $ 10,495.46
DISCUSSION:
Inspections completed as requested and in accordance with Act.
Respectfully Submitted Reviewed by:
Doug MOW !Administrato olt Gawley, G.A.
Chief Building Official !Treasurer
212
The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: DOUG MITTON, CHIEF BUILDING OFFICIAL
DATE: October 10, 2013
SUBJECT: BUILDING REPORT
RECOMMENDATION: RECEIVE AND FILE
INTRODUCTION: Monthly report for September, 2013
BACKGROUND:
No. of Permits Issued for Month of 2013 2012
September
SFD New/Additions 1 1
Units Demolitions 1
Storage New/Additions 2 1
Buildings Demolitions
Garages/ New
Car Ports Demolitions
Farm New/Additions 1
Buildings Demolitions
Other New 2
Demolitions
Septic Permits 1
Estimated Value for Month of September $ 547,200.00 $ 12,000.00
Permit Revenue for Month of September $ 3,575.22 $ 207.60
112
No. of Permits issued for year to date 2013 2012
SFD New/Additions 15 18
Units Demolitions 5 2
Storage New/Additions 8 3
Buildings Demolitions
Garages) New 3 2
Car Ports Demolitions
Farm New/Additions 13 11
Buildings Demolitions 3
Other New/Additions 10 7
Demolitions 2
Septic Permits 4 3
Estimated Value for Year $ 3,093,319.00 $ 1,449,040.00
Permit Revenue for Year $ 21,494.97 $ 10,703.06
DISCUSSION:
Inspections completed as requested and in accordance with Act.
Respectfully Submitted Reviewed by:
Doug itton Aecoft�Gawley, C.G.
Chief Building Official Administrator/Treasurer
2/2
�OF �
y'1998'a
The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: NORMA I. BRYANT, CLERK
DATE: OCTOBER 10, 2013
SUBJECT: BY-LAW ENFORCEMENT REPORT
RECOMMENDATION: RECEIVE AND FILE
INTRODUCTION: Monthly report for August 2013
BACKGROUND:
File # Nature of Complaint Action Taken Status
272 Untidy and Order issued OPEN
279 Property standard Under investigation OPEN
280 Unlicensed vehicles, garbage Order issued OPEN
281 Grass, garbage Order issued OPEN
282 Garbage Compliant CLOSED
283 Grass Compliant CLOSED
284 Property standard Under investigation OPEN
DISCUSSION: Nothing to report
Respectfully Submitted, Reviewed by:
Norma I. Bryant, HonBA,AMCT Scott Gawley, C.G
Clerk Administrator/Treasurer
Illy
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The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Kim Grogan
DATE: October 10, 2013
SUBJECT: Municipal Performance Measurement Program Report 2012
RECOMMENDATION:
THAT Council receive for information the Municipal Performance Measurement
Program report for 2012 with comparative data for 2011, 2010 and 2009 as per
submission of the Financial Information Return to the Ministry of Municipal Affairs
and direct the posting of the report on the website.
INTRODUCTION:
The Municipal Performance Measurement Program (MPMP) is a performance
measurement and reporting system whereby all Ontario municipalities measure
their performance across core service areas and report to the taxpayers.
BACKGROUND:
Introduced in 2000 by the Ontario Government, the objective of the MPMP is:
• To create measures or indicators of the efficiency and effectiveness of public
services;
• To enhance taxpayer awareness of municipal service delivery;
• To promote local government transparency and accountability; and
• To provide municipalities with useful data to make informed municipal service
level decisions while optimizing available resources.
DISCUSSION:
The Municipal Performance Measurement Program Report is a summarization of
information included and reported to the Ministry of Municipal Affairs in the
Financial Information Return (FIR). The report summarizes the 2012 MPMP
results for the Municipality of West Elgin, along with comparative data for 2011,
2010 and 2009. The Municipality of West Elgin has submitted the 2012 MPMP
results to the Ministry as part of the Financial Information Return (FIR). As
required under the Municipal Act, 2001, Municipalities must publish results for
local taxpayers using a format of their own choosing.
Respectfully Submitted, Reviewed by:
i
Kim Grog onBBA cott�Gawley, C A.
Financial Assistant AdministratorlTreasurer
Attachments Municipal Performance Measurement Program Report 2012
MUNICIPALITY OF WEST ELGIN
MUNICIPAL PERFORMANCE MEASUREMENT PROGRAM-2012
2012 2011 2010 2009
p al Government rating costs for governance and corporate management as
rcenta a 10.9% 11.0% 14.0% 9.6%of total munici al o eratin costs
l casts for governance and corporate management as a
percentage 9.0% 9.1% 11.7% 8.5%of total municipal operating costs
Fire Services
Operating costs for fire services $0.62 $0.62 $0.58 $0.58 er$1,000 of assessment
Total casts for fire services $0.74 $0.15 $0.72 $0.73 er$1,000 of assessment
Number of residential fire related civilian in'uries 0.000 0.000 0.000 0.000 per 1,000 persons
Number of residential fire related civilian injuries averaged over
5 Xears 0.000 0.000 0.000 0.077 per 1,000 persons
Number of residential fire related civilian fatalifies 0.000 0.000 0.000 0.000 per 1,000 persons
Number of residential fire related civilian fatalities averaged
over 5 years 0.000 0.000 0.000 0.000 per 1,000 persons
Number of residential structural fires 2.856 4.488 3.730 5.712 per 1,000 households
Police Services
Operating costs for police services $160.20 $157.49 $147.80 $147.28 per person
Total costs for police services $160.20 $157.49 $147.80 $147.26 per person
Violent crime rate 6.127 8.616 9.157 7.084 per 1,000 persons
Property crime rate 15.700 19.146 34.720 39.824 per 1,000 persons
Total crime rate criminal code offences,excluding traffic 24.124 30.825 46.166 51.888 per 1,000 persons
Youth crime rate 10.101 15.801 33.827 17.613 per 1,000 persons
Building Permits&fns ection Services
Operating costs for building permits and inspection services
based on ermils issued $40.01 $21.64 per$1,000 of construction activity
Total costs Tar building permits and inspection services(based
on ermils issued $40.01 $21.64 per$1,000 of construction activity
Median number of days to review a complete building permit
application and issue a permit or not issue a permit,and
.provide all reasons for refusal:
Category 1:Houses(not exceeding 3 storeys/600 square
metres- rovirrcial standard is 10 working da s 5 5 working days
Category 2:Small buildings(commerciallindustrial not
exceeding 3 stofeysl600 square metres)-provincial standard is
15 workin da s 10 10 working days
Category 3:Large buildings
(residential lcommerciaVindustdatrinstitutional}-provincial
standard is 20 workin da s 15 15 workin days
Category 4:Complex buildings(post disaster buildings,
including hospitals,powerlwater,firelpolicelEMS,
communications)-provincial standard is 30 working days 20 20 working days
Roads
Operating costs for paved roads $619.35 $812.99 $850.42 per paved lane kilometre
Total costs for paved roads $2,661.96 $2,767.01 $2,280.95 $2,781.39 per paved lane kilometre
Operating costs for unpaved roads $1,407.59 $1,372.03 $580.03 $$37.31 per unpaved lane kilometre
Total costs for unpaved roads $1,798.83 $1,766.74 $957.47 $900.87 per unpaved lane kilometre
Operating costs for bridges and culverts $6.02 $3.86 per square metre of surface area
Total costs for bridges and culverts $11.74 $9.38 per square metre of surface area
Operating costs for winter maintenance of roadways $367.64 $324.33 $243.93 $242.93 per lane kilometre maintained in winter
Total costs for winter maintenance of roadways $367.64 $324.33 $243.93 $242.93 per lane kilometre maintained in winter
Percentage of paved lane kilometres where condition is rated
as good to ve good 100.0% 100.0% 100.0% 100.0% of paved lane kilometres
Percentage of bridges and culverts where the condition is rated
as good to very good 66.7% 75.0% 75.0% 61.1% of bridges and culverts
Percentage of winter event responses that met or exceeded
municipal road maintenance standards 100.0% 100.0% 15.0% 100.0% of winter event responses
Wastewater(Sewage)
Operating costs for the collection/conveyance of wastewater $1,864.65 $2,172.29 $1,983.06 $1,750.42 per kilometre of wastewater main
Total costs for the collectioNconva ante of wastewater $3,261.69 $2,373.90 $2,184.67 $3,108.40 per kilometre of wastewater main
Operating costs for the treatment and dis osal of wastewater $1,059.92 $965.46 $1,224.28 $1,080.64 per me afitre
Total costs for the treatment and dis osal of wastewater $1,059.92 $1,093.95 $1,402.75 $1,080.64 per me afitre
Operating costs for the collection/conveyance,treatment and
dis osal of wastewater into rated system)
$1,327.89 $1,206.83 $1,530.34 $1,350.80 per me alitre
Total costs for the callectiankonveyance,treatment and
dis osal of wastewater(integrated s stem $1,528.66 $1,357.71 $1,739.94 $1,560.40 per me aiitre
Number of wastewater main backups per 100 kilometres of
wastewater main in a year 0.0000 2.0833 4.1167 per 100 kilometres of wastewater main
Percentage of wastewater estimated to have by-passed
treatment 0.0%
Drinking Water
Operating costs for the treatment of drinking water $611.42 $683.72 $555.64 $622.24 per me afitre
Total costs for the treatment of drinking water $1,071.10 $1,188.62 $1,000.82 $863.32 per me alitre
Operating costs for the distributionAransmission of drinking
water $5,051.63 $4,638.00 $5,109.42 $12,586.57 per km of water distribution p1pe
Total costs for the distribution/transmission of drinking water $5,976.06 $5,608.16 $6.004.37 $13,652.54 per km of water distribution pipe
Operating costs for the treatment and distributionAransmission
of drinking water(integrated s stem $1,231,98 $1,308.20 $1,180.06 $2,472.29 per me alitre
Total costs for the treatment and distribution/transmission of
drinking water inte rateds stem $1,605.21 $1,930.26 $1,734.37 $2,870.05 erme alitre
Weighted number of days when a boil water advisory issued by
the Medical Officer of Health,applicable to a municipal water
supply,was in effect 0 0 0 days a year
Number of breaks In water mains per 100 kilometres of water
main 1pi ee in a year 0.5618 1.1236 2.2472 per 100 km of water distribution pipe
Solid Waste Management 2012 2011 2010 2009
Operaling costs for garbage collection $51.09 $49.84 $40.77 $48.98 per household
Total cost$for garbage collection $51,09 $49.84 $40.77 $48.98 Per household
Operating costs for garbage disposal $54.79 $40.73 $34.10 $33.84 per household
Total costs for arba a dis osal $54,79 $40.73 $34.10 $33.84 per household
Operating costs for solid waste diversion $34.64 $43.42 $25.36 $33.89 per household
Total cost for solid waste diversion $34.64 $43.42 $25.36 $33.69 Per household
Average operating costs for solid waste management
collection,disposal and diversion $140.53 $133.99 $100.24 $116.51 per household
Average total costs for solid waste management(wllection,
dis oral and diversion $140.53 $133.99 $100.24 $116.51 per household
Number of complaints received in a year concerning the
collection of solid waste and recycled materials 0.000 0.816 per 1 000 households
Total number of solid waste management sites owned by
municipality with a Ministry of Environment certificate of
a 'oval 1 1 1 1 site
Number of days per year when a inistry of Environment
compliance order for remediation concerning an air or
groundwater standard was in effect for a municipally owned
solid waste management facility,q facility 0 0 0 days per year
Percentage of residential solid waste diverted for recycling 26.6% 23.9% 19.9% 13.1%of solid waste
Percentage of residential solid waste diverted for recycling
(based on combined residential and ICI tonnage) 26.6% 23.9% 19.9% 13.1% of solid waste
Parks and Recreation
Operating costs for parks $37.73 $43.30 $45.19 $43.79 per person
Total costs for parks $51.20 $60.76 $61.99 $61.70 per person
O eratin costs for recreation programs $3.52 $3.64 $2.78 $3.72 per person
Total costs for recreation programs $3.52 $3.64 $2.78 $14.68 per person
Operating costs for recreation facilities $119.39 $107.67 $87.03 $110.25 per person.
Total costs for recreation facilities $139.87 $126.36 $79.05 $110.25 ear person
Operating costs for recreation programs and recreation facilities $122.91 $111.31 $89.81 $113.98 per person
Total costs for recreation programs and recreation facilities $143.38 $130.00 $81.83 $124.93 per person
Total kilometres of traits 26 26 26 26 kilometres of trails
Total kilometres of trails per 1,000 persons 4.978 4.978 4.960 4.978 per 1,000 persons
Hectares of open s ace 69 69 69 69 hectares of open s ace
Hectares of open s ace per 1,000 Persons 13.211 13.211 13.163 13.211 per 1,000 persons
Total artici ant hours for recreation ro rams 642.734 784.866 654.140 724.486 per 1,000 persons
Square metres of indoor recreation facilities(municipally
owned 5,230 5,230 5,230 5,230 square metres
Square metres of indoor recreation facilities per 1,000 persons
(municipally owned) 1001.34 1001,34 997.710 1001.340 square metres per 1,000 persons
Square metres of indoor recreation facilities(municipally
owned
Square metres of indoor recreation facilities per 1,000 persons 0 0 0 0 square metres
munici a)[ owned 0 0 0 0 square metres per 1,000 persons
Land Use Plannin
Percentage of new residential units located within settlement
areas 100.0% 100.0% 33.3% 33.3%
Percentage of land designated for agricultural purposes which
was not re-desi nated for other uses dude the re ortin ear 100.0% 100.0% 100.0% 100.0% of agricultural land
Percentage of[and designated for agricultural purposes which
was not re-designated for other uses relative to the base year
of 2000 100.0% 100.0% 100.0% 100.0% of a ricultural land
Number of hectares of land originally designated for agricultural
purposes which was re-designated for other uses during the
reporting ear 0 0 0 0 hectares
Number of hectares of land originally designated for agricultural
purposes which was re-designated for other uses since
January 1,2000 0 0 0 0 hectares
Notes:The formulas for efficiency measures were revised In 2009 to reflect changes in the reporting of expenses consistent with accrual accounting concepts. New total
cost measures were Introduced and revised In 2010. Total costs means operating costs as defined in MPMP,plus amortization and interest on long term debt,less revenue
received from other municipalities for tang ibfe capital assets.
Questions about MPMP results should be addressed to:
R.Scott Gawley,CGA
Admin tstratorfTreasu rer
Municipality of West Elgin
ssaawlle 9westelgin.net
Phone:519-785-0560
ofi
t'u N
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2 �
The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Scott Gawley, Administrator/Treasurer
DATE: October 10, 2013
SUBJECT: 231 Graham Rd.
RECOMMENDATION:
That Council direct staff (see options below).
INTRODUCTION:
The building at 231 Graham Rd, West Lorne (former Restaurant) is now owned
by the Municipality of West Elgin as a result of not being sold when the property
was put for Tax Sale.
At the May 23, 2013 Council meeting direction was given to investigate a
possible offer on 239 Graham Road and investigate cost of temporary repairs to
the building.
DISCUSSION:
A condition Survey was completed by Doug Mitton — CBO for the municipality
and Altenliu P.Eng. with Spriet Associates.
The following observations of the preliminary inspection were:
• The interior of the site building has been observed to be in an advanced
state of deterioration.
• The floor and roof framing could be observed in several locations, where
the interior finishes were detached from the framing, due to the water
damage.
• The floors are wet and it appears that the water damage has been an
ongoing process.
• The floor and roof boards are rotten and several `soft spots' were noted at
the second floor framing.
The few wood joists of the original section that could be visually inspected
appearing to be in fair condition.
• The wood joists of the addition are deteriorated beyond repair.
• A fairly large section of the rear second floor wall (non-load bearing) has
collapsed.
• It is likely that the water enters the building through the roof. The ponding
water on the floors enters the brick wall system and seeps through in the
adjacent building.
Given the age of the site building and the advanced state of deterioration
and neglect, it appears that the most economical solution is to demolish
the building.
A temporary tarp was installed on the roof to stop water from going into the
adjacent building &was re-installed on August 19, 2013. To do anything farther
on a temporary basis would cost in excess of $8,000 (for a temporary steel roof)
and there are still safety concerns with installing the temporary structure.
I have contacted a couple of interested parties in the purchasing the property as
is and this is continuing.
If the recommendation is for demolition of part or all the building, the following
should be considered:
• The wood joists of the pharmacy building that are bearing on the
common wall shall be anchored to the wall prior to the demolition.
The anchorage can consists of brackets connected to the side of
the ends of the wood joists, complete with threaded rod installed
through the brick wall and complete with a continuous steel plate
installed at the exterior side of the wall.
• It is the assumption that the site building and Freedom 55 Financial
building does not share a common load bearing wall. This has to
be confirmed on site prior to the demolition.
• Consideration shall be given to prevent further water entry in the
adjacent buildings through the North and South walls that will
become exposed to the elements following the demolition. This
can be achieved by installation of prefinished metal cladding.
• A more detailed structural inspection is recommended to be
completed upon removal of all interior finishes and exposure of the
structural elements (joists and load bearing walls.
Options that can be considered by Council:
1) List the property for sale as is, however at the time of the advertising of
the property for sale through a Tax Sale Posting — No Offers were
received. The procedure for the sale of surplus will be followed, with
the exception of getting an appraisal of the building value.
2) Demolish the building; however the walls of the neighbouring building
will have to be secured. This will require additional engineering studies
and preparation of tendering document.
3) Demolish the building addition at the back and stabilize the original two
storey building with temporary roof and back wall repairs. A further
engineer study will be needed & tender package to complete the
demolition and repairs.
4) Approach interested parties and request an offer to be considered by
Council.
5) With any of the above options arrange for an environmental
assessment phase 1 to be completed.
Other Options?
Respectfully Submitted,
R. Scott Gawley
Administrator/Treasurer
4" ink Queen's Park Office: Constituency Office.,
Room 444,Legislarwe Ouifding MUM St„Sulte 261,Westftg
1 Jeff Yure k MPP oronntto Ontarib M7A1A8 St.Thomas,Ontario N5P 1E2
Tel,(519)631.0666
a t'io Elgin-Middlesex-London Tell.(416)325-3965 Toll Free I-800-265-7638
ASSEMBLYE Fax;(416)325-3986 Fax(519)631-9478
E-mail:jeff.yurek0pe.olaorg E-maik)eff yurekcafte.oia.org
i
July 25,2013
Mayor Bernie Wiehle
22413 Hoskins Line, PO Box 490
West Lorne, Ontario
NOL 2C0
I
Dear Mayor Wiehle & Councilors,
Healthcare is fundamental to a strong community and healthy economy. My reason for
writing to you is to open a discussion between the municipalities,hospitals and
community health centers about the lack of family doctors throughout the county. Since I
began serving as MPP,the municipalities of Dutton/Dunwich and West Elgin have
experienced a shortage of family practitioners. More recently, St. Thomas has lost 2
family doctors, leaving many families without access to frontline healthcare.
I understand there are different organizations and groups working on the doctor shortage
throughout the county. However, I believe an opportunity exists to pool our resources
together and work to attract family practitioners for the betterment of our community.
Although there may be competition for doctors between the different municipalities,we
must keep in mind that imbalance in one area, strains the availability of resources in
another. During the last shortage of doctors in St.Thomas,many people chose to go to
Dutton far their needs whereas today,many residents are choosing to go to Aylmer.
1 will have Whitney from my office fallow up and see if there is an interest to meet and
discuss ways in which we can all work together to address the increasing shortage of
doctors in the area.
Sincerely,?
Jeff Yurek,MPP,
Elgin-Middlesex-London
RISING STARS YOUTH MUSIC FESTIVAL.
P.O. Box 355
Rodney, ON NOL 2CO
519-785-1578
risingstarsmusicfest.com
September 16, 2013
Municipality of West Elgin
22413 Hoskins Ln.,
Rodney, ON NOL 2CO
Dear Bernhard Wiehle, mayor:
We would like to introduce you to the:
RISING STARS YOUTH MUSIC FESTIVAL.
WHAT 13 IT?
This is a FREE public event, open to all youth 18 years old and younger from
the Rodney, West Lorne, Dutton and surrounding areas who would like to
perform either a vocal or instrumental musical number. This event is not judged.
Music categories include:
P Singing solo
.P Singing,group
P Instrumental,solo
� Instrumental,group
The Rising Stars Youth Music Festival is an opportunity for our local musical
youth to showcase their talents,gain performance experience, and build
Y
self-esteem.
WHERE &WHEN 13 IT?
This year the Rising Stars Youth Music Festival will be held at the
West Elgin Secondary School cafeteria stage on Sunday, December 1, 2013.
We are very excited that this will be our 2nd annual event. The first music
a 4 festival had 25 enthusiastic youth perform various musical acts. We feel it was
g a great success,and happy that so many showed an interest. We anticipate
E more performers this year.
w� -
WHO WE ARE?
We are a not-for-profit group made up of local volunteers. We love children
and we love music.
Our Mission: to create a supportive environment for our young singers and
musicians in the area and to encourage them to continue in their musical
endeavours.
We are able to offer this event at no cost to the performers or audience
thanks to the generous donations of our local service clubs, businesses and
individuals.
` We are also very thankful to all the local schools and private music teachers
who help us to search for talent by allowing us to send registration forms
home with their students.
r WHY DO WE DO THIS?
We felt that there was a need for a venue in the area to somewhat replace the
old Kiwanis music festivals that were so enjoyable (although this is much less
formal and not judged). We also wanted to include any home schooled youth
who might not otherwise have an opportunity to perform with their peers on a
stage.
We are very pleased to provide this event to:
J,Allow all our young musicians to showcase their accomplishments
J,Provide performance experience and build self-esteem
-P Encourage them to continue honing their musical talents
s Build a sense of community
(Note: We have no desire to make money from this event,that is not our intent,
and we discourage any individuals or groups who contact us with the intention
to do so.)
HOW CAN YOU HELP?
Simply by encouraging any young people who have an interest in music to perform
in the festival. After all, it's not only fun and a great opportunity, but it's FREE!
Registration forms will be available soon and more information will be posted.
Thank you so much for your hard work and dedication to our communities
and we hope you will join us in our quest to help our youth shine.
If you have any questions, please feel free to contact me at the above number.
Sincerely,,,yy��
j Kim McMillan,secretary
Ytw
S
5
7\ 7
Bancroft & Hastings Highlands Disaster Relief Committee
Hastings Highlands Municipal Office
33011 Hwy 62 North, Maynooth, On KOL 2SO
z'
|
Septamber 2013 /—
'"s��------ '
7_ -
- ~
Dear Council Head and Members o{ Council
{]n May 1S. 2010. the Minister m{ Municipal Affairs and Housing, in response ho local council motions,
declared the Town of Bancroft and the Municipality of Hastings Highlands as disaster areas for the
purpose of the Ontario Disaster Relief Assistance Program (C)DRAP)
The Town o{ Bancroft and the Municipality oy Hastings Highlands experienced flood conditions during the
last weekend of April, caused by heavy rain falls in addition to the spring thaw. This flood led tosevere
infrastructure damage to homes and small businesses, as well as the temporary closure of schools and
businesses in both municipalities.
A Disaster Relief Committee has been appointed in accordance with the requirements of ODRAP in order
to coordinate both fund-raising efforts and 1oadjudicate claims from phvm1a reoidents, hGrDeny and emm|{
businesses that were impacted by the flood.
The Committee has set a financial goal «f$87'5OU and io making measurable gains towards meeting itby
the fundraiaing campaign deadline [f October 31. 2D13. This$B7.50O goal was established following
preliminary assessments by the Provincial Disaster Assessment Team. Under ODR/\P. the province will
top up funds raised to the amount that is needed to pay eligible claims at 90 per cent up to a maximum of
$231 ratio. Claims for financial support will continue toba submitted until August 30. 2O13.
The Bancroft and Hastings Highlands area /s predominately rural innature and (a not densely populated.
For that reason, vve know that the $87.500 goal ioa challenging one but vveare working extremely hard
towards that end and are confident vxe can reach it. Our fundraising campaign began less than mmonth
ago and early naau|to are encouraging. For your inh»nnaUnn. | am enclosing m copy of our brochure which
is a living document and will evolve as events are completed and new initiatives roll out.
[)n behalf of the Bancroft and Hastings Highlands Disaster Relief Committee, | am asking municipal
councils across the province to support our fundraising efforts by making a donation to this worthy cause.
Contributions in any amount will ba gratefully received.
Cheques should bemade out 10 Bancroft and Hastings Highlands Disaster Relief Committee and mailed to
the Municipality ofHastings Highlands *t33O11 Highway 82N. PO Box 13U. MaynPoth. (]NMDL2SO.
Yours truly
/��
��9�/1/1AJ 511�pel7
Dennis Purcell
ORC Chair
��o
Ontario
LEGISLATIVE
ASSEMBLY
Sylvia Jones, MPP 244 Broadway 12596 Regional Road 50
Duff erin-Caledon Orangeville,Ontario Bolton,Ontario
L9W 1 K5 PE 1 T6
Tel.{519}941-7751 Tel.(905)951-9382
September, 2013 Fax(519)941-3246 Fax(905)951-1807
1-800-265-1603
Mayor Bernie Wiehle E-mail:sylvia.jonesco@pc.ola.org
Municipality of West Elgin
22413 Hoskins Line
PO Box 490
Rodney, ON NOL 2C0
Dear Mayor Wiehle and Council:
I want to share with you the details of my latest Private Member's Bill, the Aggregate
Recycling Promotion Act. I believe it will be an effective measure to encourage and increase
aggregate recycling in Ontario. Bill 56, if adopted, would ensure that recycled aggregates can
be included in construction projects paid for with public money. The Aggregate Recycling
Promotion Act is about helping to address the need for aggregates, while at the same time
preserving the finite supply of land from which aggregates are extracted.
Currently, across Ontario there are several public sector agencies like the Ministry of
Transportation and some municipalities that are doing a great job incorporating recycled
aggregates into their construction work, but we can do more. There are still too many cases
where construction work paid for with public money is forced, through the procurement
process, to use only 100%primary or virgin aggregates.
Research has proven that recycled aggregates are as safe and reliable as primary aggregates. I
believe the Aggregate Recycling Promotion Act balances the need for aggregate extraction by
encouraging the use of recycled aggregates.
I plan to debate Bill 56 in September and I would appreciate receiving any feedback you may
have on the Aggregate Recycling Promotion Act. Enclosed please find an overview of the bill
for your convenience. If you are interested in reviewing the actual bill, please visit
www.slviajonesmpp.ca or call 416-325-1898.
Sincerely,
Sylvia Jones, MPP
Dufferin-Caledon
Encl.
1-5
MUNICIPALITE • EAST FERRIS s MUNICIPALITY
g f FEFIR,
2
n
2
��• 1921 '�
390 HIGHWAY 94, CORBEIL, ONTARIO POH 1K0
TEL: (705) 752-2740 FAX: (705) 752-2452
Corbeil, Ontario
September 10, 2013, Session No. 15
Moved by: Rick Champagne
Seconded by: Robert Point
WHEREAS the Canadian Diabetes Association indicates that 1 in 4 Canadians live with
some form of diabetes and that by 2020 nearly 11% of the population will develop
diabetes;
AND WHEREAS diabetes cost the Canadian healthcare system and economy
$11 billion in 2010;
AND WHEREAS the Province of Ontario has reduced the funding for blood-glucose test
strips through the Ontario Drug Benefit Program starting August 1, 2013 in hopes of
saving $19 million a year;
AND WHEREAS blood-glucose test strips are prescribed by health care professionals for
the required monitoring and prevention of diabetes;
AND WHEREAS marry of the Ontario Drug Benefit Program recipients are on fixed
incomes with prescribed testing from their healthcare professional for control acrd/or
prevention of diabetes as of August 1, 2013;
AND WHEREAS the Province has not provided any notice of the changes to recipients or
healthcare professionals to begin an implementation plan for this new policy;
AND WHEREAS many of these recipients will no longer be able to afford to continue to
test as prescribed and therefore they will:
1. Risk their health which could result in more diagnoses' of insulin
dependent diabetes which will increase the overall cost to the healthcare
system;
2. Increase demand on the Ontario Social Assistance Programs which have
already suffered drastic Provincial funding cutbacks therefore adding to
the municipal downloading; and/or
3. Seek other methods of obtaining the testing strips for reassurance that
they have stabilized their blood-glucose levels.
NOW THEREFORE the Council of the Corporation of the Municipality of East Ferris
respectfully requests that the Province of Ontario rescind the policy decision to reduce
funding for the blood-glucose test strips under the Ontario Drug Benefit Program;
AND FURTHER that a copy of this resolution be forwarded to the Hon. Kathleen Wynne,
Premier of Ontario; the Hon. Deb Matthews, Minister of Health and Long-Term Care;
Victor Fedeli, MPP (Nipissing), Association of Municipalities of Ontario, and the Canadian
Diabetes Association.
Carried
This is a true certified copy of
Resolution No.2013-269 passed by the
Council of the Municipality of East Ferris
on the 10th day of September, 2013
G./
John B. Fior
Clerk
i
DISCLAIMER
This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the
view or positions of the Association of Municipalities of Ontario(AMO),its subsidiary companies,officers,directors or agents.
Recycling
Y g •
Council of Too as 0 C'est a
to Waste c'est agir
Ontario
Waste Reduction Week in Canada
Semaine canadienne de
reduction des dechets
Dear Councillors,
In our ongoing effort to educate and engage Ontarians about waste reduction, Recycling
Council of Ontario asks all municipalities across Ontario to demonstrate their commitment to
waste and proclaim Oct. 21—27 as Waste Reduction Week.
Waste Reduction Week in Canada is an environmental campaign that builds awareness around
issues of sustainable and responsible consumption, encourages choice for more
environmentally responsible products/services, and promotes actions that divert more waste
from disposal and conserve natural resources.
Your community's commitment and participation in Waste Reduction Week in Canada helps
communicate the importance of waste reduction, and encourages residents to contribute to
environmental protection,
There are three ways for council to proclaim Waste Reduction Week in Canada.
1. Proclaim Waste Reduction Week in Canada online at
www.wrwcana.da.com/proclamations.
2. Incorporate the text below into a formal municipal resolution. Email your
resolution/proclamation to wrw @rco.on.ca:
"WHEREAS the generation of solid waste and the needless waste of water and
energy resources are recognized as global environmental problems and,
WHEREAS provincial governments have an important role to play in
promoting waste reduction, reuse, recycling, composting and other
conservation measures and,
WHEREAS communities, businesses and organizations across Canada
have committed to working together to raise awareness of these issues
during Waste Reduction Week in Canada, and,
NOW KNOW YE THAT We do by these presents proclaim and declare
that Oct. 21 -27,2013, inclusive,shall be known as Waste Reduction
Week in Canada.
continued
215 Spadina Ave.,Suite 225:Toronto,ON MST 2C7:416.657,2797:wrw @rco.on.ca:www.rco.on.ca
15;ec
ycling Too Good 8eduire
o to Waste c'est agir
Ontario
Waste Reduction Week in Canada
Semaine canadienne de
r0duction des dechets
3. Utilize the attached certificate and include your municipality's logo or seal on the
bottom right. An electronic version of the certificate is available at
www.rco.on.ca/wrw ontario. Email your completed certificate to wrw rco.on.ca.
Please join municipalities across Canada by proclaiming Oct. 21- Oct. 27, as Waste Reduction
Week in Canada. For more information, visit www.wrwcanada.com.
Thank you for your commitment to waste reduction.
Kind regards,
10-Anne St. Godard
Executive Director, Recycling Council of Ontario
416.657.2797, ext. 3
wrw @rco.on.ca
215 5padina Ave.,Suite 225:Toronto,ON MST 2G7:416.657.2797:wrw @rco.on.ca:www.rco.on.ca
(Name of Municipality)
hereby recognizes
Waste Reduction Week in Canada
Oct. 21 -2 7, 2413
Asa municipality, we are committed to reducing our waste, conserving
resources, and educating the community about sustainable living.
We recognize the generation of solid waste and the needless waste of
resources as global environmental problems and endeavor to take the
lead in our community toward environmental sustainability.
We have declared Oct, 21-27, 2023, Waste Reduction Week in
Municipality
Signed Date
Name and Position
�•
A program of Too Good R6duire
In ecycling to Waste c'est agir
O Waste Reduction Week in Canada
Ontario Semaine canadienne de
reduction des dechets
Page I of 2
30
Norma Bryant
From: Reffle, Jim [JReffle @elgin health.on.ca]
Sent: October-01-13 4:10 PM
To: 'nbryant @westelgin.net'
Cc: 'sgawley @westelgin.net'; Bernie Wiehle
Subject: September 17th Letter from West Elgin Council - Blue-Green Algae
Good day.
This is to confirm receipt of the September 17th letter you wrote on behalf of the West Elgin Municipal Council.
The letter commented on the need for the health unit to establish enhanced blue-green algae surveillance in
Lake Erie and to develop a more timely local notification process when surveillance information indicates
impending development or presence of blue-green algae in Lake Erie, particularly near Port Glasgow Beach. We
understand the Municipality is looking into the possibility of becoming a Blue Flag Beach, hence the additional
desire to have a process in place.
We agree that these are important aspects of beach water quality monitoring and have been in the process of
reviewing ways to enhance our program in this area.
As required, Elgin St Thomas Public Health (ESTPH) monitors Elgin County area public beaches under the Beach
Management Protocol of the Ontario Public Health Standards. All health units in Ontario implement the same
protocol where they have beaches that meet the definition in the protocol. ( see link below)
http://www.health.gov,on.ca/en/pro/programs/publichealth/oph standards docs beach mana ement. df
Additional guidance is provided to us through the MOHLTC Guidance Document for Beach Management. ( see
link below)
http://www.health-gov.on.ca/en/pro/programs/publichealth/oph standards/docs/guidance/guide beach.pdf
Health unit seasonal staff take samples of beach water during the summer season on a weekly basis using the
prescribed methodology in the provincial protocol for laboratory analysis conducted at the Public Health Ontario
lab in London for E. coli indicator organisms. The Ontario recreational water quality standard is set at a daily
geometric mean of 100.
As background information, ESTPH has been part of a working group on cyanobacteria ( aka blue-green algae)
surveillance, that was established in the summer of 2012. Other stakeholders on this working group include
health units from Windsor-Essex and Chatham-Kent, local Conservation Authorities, including Lower Thames
Valley CA, Essex Region CA, among others.
This is led by the Ministry of the Environment and supported by their scientific support team that does
surveillance and testing for a variety of parameters in Lake Erie including Dissolved Oxygen (DO) and
Cyanobacteria.
The observations and test results from the MOE surveillance activities can be a good source of intelligence that
can assist our health unit in providing information to the local Municipality in these types of situations.
01/10/2013
Page 2 of 2
This past July we also subscribed to a weekly source of information on cyanobacteria in Lake Erie from the US
National Oceanic&Atmospheric Administration (NOAA) that provides the Experimental Lake Erie Harmful Algal
Bloom Bulletin (HUB).
We would be very pleased to meet with your key staff to discuss how we can utilize these existing and emerging
sources of intelligence in order to enhance our ability to monitor the presence of blue-green algae in Lake Erie
and to build the communication networks identified by West Elgin Council as a critical necessity.
Regards,
Jim Reffle, BA, MPA, CPHI(C)
Manager, Health Protection Department, Environmental Health &Tobacco Enforcement
Elgin St.Thomas Public Health
99 Edward Street
St. Thomas, Ontario NSP 1Y8
Ph: 519-631-9900 Ext. 1277
Fax: 519-633-0468
Email: ireffle el inhealth.on.ca
Website:www.eiginhealth.on.ca
LA Iril
`A Please don't print this e-mail unless you really need to.
01/10/2013
Page 1 of 1
Norma Bryant
From: AMO Communications[communicate @amo.on.cal
Sent: October-01-13 6:09 PM
To: nbryant @westelgin.net
Subject: Registration is now open for the 2013 Ontario West Municipal Conference
Attachments: CoverReg5eptl7.pdf
2013 Ontario West Municipal Conference
Strengthening Relationships
Friday,November 15th,2012
The Ministry of Municipal Affairs and Housing Western Municipal Services Office in London is presents the
2013 Ontario West Municipal Conference. The conference is geared to elected municipal officials, municipal
staff, municipal organizations and partner provincial ministries with an interest in local governance.
The Details:
• Location: London Convention Centre, 300 York Street, London, ON N6B 1P8
• Fee: $150.00 + $19.50 HST=$169.50
• Hotel guestrooms: A guestroom block has been set up at the Hilton London, details on how to book a
room can be found at www.amo.on.ca
On the Agenda:
The agenda is full of interesting speakers and educational programming. Some of what is on the program is
listed below, further details can be found in the attached flyer and online at www.an1o.on.ca
• Keynote Address
"The Councillor's Perspective" Speaker: John Fenik, Mayor, Town of Perth
• Morning Concurrent Sessions
• Leading Financial Practices
• Cost of Development Tool
• Perspectives on Compliance Obligations for Municipal Fire Services
• Developing a Neighbourhood Action Strategy
• Lining it Up: Aligning Land Use Policies to Support Rural and Agricultural Development
• Afternoon Plenary Sessions
o Western Ontario Wardens' Caucus Broadband Initiative - SWIFT
o "Cracking the Code"- Changes to the Building Code and Municipal Liability
For details on speakers, conference program, hotel information and more please visit www.amo.on.ca
Attachments(11:pdf
If you have problems opening the attachment(s)please contact Nav Dhaliwal,Special Events&Business Development Coordinator at(416)971-4856 ext.330 or via e-mail at
ndhahwal@amo.on.ca
PLEASE NOTE
Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff and elected officials as required. We have decided to not add other staff
to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists.
02/10/2013
The Ministry of Municipal Affairs and Housing, Municipal
Assaciationuf Services Office-western presents the:
unicipaiibs Ontario 2013 Ontario West Municipal Ontario
Conference
Strengthening Relationships
Friday, November 15, 20131 London Convention Centre, 300 York Street, London, Ontario
Program At A Glance Session Descriptions
Session content is being developed, for the most up-to-date
8:30 am: Registration & Welcome Breakfast and information on speakers and program content visit amo.on.ca
Information Fair
Perspectives on Compliance Obligations for
9:00 am: Welcome Remarks Municipal Fire Services (Concurrent)
The Ministry of Labour and the Office of the Fire Marshal
9:30 am: Keynote Address - The Councillor's administer complementary legislation that you and your
Perspective municipality need to understand to effectively operate a
• John Fenik, Mayor, Town of Perth fire department in Ontario. This session will increase your
understanding of the legislated responsibilities mandated
10:30 am: Networking Break & Information Fair by the Occupational Health and Safety Act (OHSA) and the
Fire Protection and Prevention Act, 1997 (FPPA), and will
11:00 am: Concurrent Sessions provide you with an opportunity to ask any questions that
you may have about the OHSA and the FPPA.
• Leading Financial Practices
• Cost of Development Tool Lining It Up: Aligning Land Use Policies To Support
• Perspectives on Compliance Rural and Agricultural Development (Concurrent)
Obligations for Municipal Fire Are your land use planning policies supporting rural
Services economic development in agricultural areas?Join us to
• Developing a Neighbourhood hear about broad economic trends facing municipalities.
Action Strategy Dr. Wayne Caldwell will share best practices to align land
• Lining it Up: Aligning Land Use use policies to support rural and agricultural economic
Policies to Support Rural and opportunities.
Agricultural Development
"Cracking the Code" — Changes to the Building Code
12:15 pm: Lunch and Municipal Liability (Plenary)
• Presentation of long Standing Are you aware of the changes that have been made to
Service Award Recipient: Morley the Building Code, and have you ever wondered about
Bowman, Councillor, Town of Essex your municipality's liabilities with respect to the Code
• Networking and Information Fair and legislation? Ministry of Municipal Affairs and Housing
staff will present an overview of the new edition of the
1:45 pm: Western Ontario Wardens' Caucus Building Code scheduled to come into force in January
Broadband Initiative - SWIFT 2014. The new Code includes a range of technical changes
in areas such as building safety, energy efficiency,water
2:30 pm: "Cracking the Code" - Changes to the conservation and small on-site sewage systems. Ministry
Building Code and Municipal Liability staff will also speak about "Municipal Liability" in the
context of the Building Code. These discussions will
3:30 pm: Concluding Remarks explore recent court decisions of interest to municipalities
t
oday\. relating to their enforcement of the Building Cade Act,
Re 1StO The Conference sells out fast,don't delay! 1992.
The Ministry of Municipal Affairs and Housing, Municipal
AMOAssoci4onof Services Office-Western presents the: ►^�
Municipeh es0n#ana 2013 Ontario West Municipal f Ontario
Conference
Strengthening Relationships
Friday, {November 15, 2013 (8:30 am 3:45 pm) London Convention Centre, 300 York Street, London, Ontario
Delegate Information Delegate Activity Selection
❑Dr. ❑Mr. ❑Mrs. ❑Ms. Please indicate which of the following you wish to attend by
checking the appropriate box.
First Name Please note that sessions are subject to change. Changes will be
Last Name noted on the 2013 Ontario West Municipal Conference page on the
AMO website www.amo.on.ca
Title
Will you be attending the breakfast?
Municipality/Org. ❑Hot Breakfast(8:30 am)
Address
Will you be attending the Keynote Presentation?
City Prov. ❑I<eynote: "The Councillor's Perspective"with Jahn Fenik, Mayor,
Town of Perth
Postal Code
Phone MORNING CONCURRENT SESSIONS:
Please choose one.
Fax
Email ❑Leading Financial Practices
❑Cast of Development Tool
Special Dietary Re uirements: ❑Perspectives on Compliance Obligations for Municipal Fire
F]Vegetarian [J Allergy/Other Services - Ministry of Labour/Office of the Fire Marshal
❑Developing a Neighbourhood Action Strategy- Cityof Hamilton
❑Lining It Up:Aligning Land Use Policies to Support Rural and
Summary of Fees: Agricultural Development - Wayne Caldwell
Full Registration $ 150.00 Will you be attending the Lunch?
HST 19.50 ❑Lunch
TOTAL 169.50
Payment: Fax or mail your completed form and payment to: AFTERNOON PLENARY SESSIONS
Please advise if you will be attending BOTH these sessions
Association of Municipalities of Ontario
Suite 601,200 University Avenue,Toronto, ON, M511 3C6 ❑Western Ontario Wardens' Caucus Broadband Initiative -SWIFT
Fax: 416.971.9372 ❑"Cracking the Code"- Changes to the Ontario Building Code
and Municipal Liability
❑Cheque (preferred method of payment)
❑Visa ❑MasterCard
For questions regarding registration, please contact
Name on Card Anita Surujdeo at asuruideo0amo.on.ca or
Card Number 1.877.426.6527 ext. 344.
Exp
Signature For inquiries about conference content and information about
Exhibitors for the Information Fair, or to discuss any other special
Cancellation Policy: All cancellations must be submitted needs, please call Ministry staff at 1.800.2654736
in writing to the Association of Municipalities of Ontario.
Cancellations received prior to 4:30 pm ET, October 18, 2013 will
be eligible for a refund less $50,00 (plus HST) administration fee. ❑1 am aware that photographs will be taken and have no
Cancellations made after 4:30 pm are non-refundable. An alternate objection.
attendee name may be substituted at anytime.
Fairies Ltd. Food Market �~ l
237Furnival Rd.
Rodney, ON NOL 2C0
Phone (519) 785-0670 Fax (519) 785-0518
ftlq I AUTY 0 Vuiss ELGI
gE(;FVfF�
September 25, 2013 OCT 0 1 2013
West Elgin Township Council
On behalf of ourselves and Marg's Variety, we were disappointed with Council's
decision to allow the car show to move to the main street. We are asking you to
reconsider your decision.
We sympathize that this year's car show's attendance was down, but we feel the poor
attendance of the car show had more to do with the lack of advertizing and the change of
date and time than the decision to relocate it one block to the fair grounds.
We ask council to reconsider having the car show moved back to the park for the
following reasons:
The downtown location is a hindrance to our business: When the road closed sign is put
on the main street we lose business. Nice to have charity events but not at our expense.
We have a park which is maintained for such events. The park is the best Iocation for
growth of the car show and the rec centre is available for additional events to be held
during the show.
Emergency Road Detour Route : We have talked to Peter Dutchak, Deputy Director of
Engineering Services, expressing our concerns.
Precedent Setting: As a tourist location the summer months are busier for us. We can
not afford to have events closing the main street, making it difficult for our customers to
get to our location.
We have been asked to compromise in this situation. We are not able to move our
business or change our hours. A Friday night in the summer is a busy time for us. As
two of the few businesses left in this town we need to make money every chance we can.
Thank Your r
R. rds,
Brian & Julie Scafe
(519) 785-0670
Cc: Margie Toth
Peter Dutchak
Page 1 of 1 nn
Norma Bryant
From: Hanganu, lulia (ENE) [Iuiia.Hang anu @ontario.ca]
Sent: September-24-13 4:48 PM
To: nbryant @westelgin.net f
Subject: RE: Notification of Renewable Energy Project (Intech Number 1 — Rodney 2 solar facility)
Dear Ms. Bryant:
The Ontario Ministry of Environment (MOE) has received a Renewable Energy Approval (REA)
application for a proposed Class 3 solar facility submitted by Intech Clean Energy Inc. This
application is for a proposed solar project called Intech Number 1 — Rodney 2.
This email is to notify you that the proposal for the REA application will be posted on the
Environmental Bill of Rights (EBR) Environmental Registry (www.ebr.gov.on.ca) for a 30 day
public review and comment period, which will start tomorrow, September 25, 2013.
The Consultation Report that was submitted as part of the REA application can be found on
the applicant's website: htt ://intech-solar.cal ro'ectsl. We ask that you review and verify the
contents of this document.
If you have any questions, or would like to submit your comments, please do so on-line
through the EBR, or directly to me.
Should you have any questions or would like to contact me, I can be reached at 416-327-4606
or via e-mail at iulia.han anu @ontario.ca.
Sincerely,
luiia Hanganu
Iulia Hanganu
Senior Protect Evaluator
Environmental Approvals Branch(EAB)
Ministry of the Environment
Phone: (416) 327-4606
E-mail: i lia.han an ontario.ca
25/09/2013
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ElginCounty
September 27, 2013
Elgin County Municipal Partners
Dear Partner Municipality:
Please be advised that Elgin County Council adopted the following resolution at its
meeting held on September 24, 2013:
"THAT the report titled "Automated External Defibrillators" dated August
26, 2013 be received and filed; and,
THAT our municipal partners within the County and City of St. Thomas
be encouraged to cooperate with Thames Emergency Medical Services
to supply the required information.
- Carried.
(signed) Warden Cameron McWilliam"
Thank you in advance for your cooperation in providing the number and location of
Automated External Defibrillators in your municipality. If you require any additional
information please contact Clayton Watters, Director of Engineering Services.
Yours truly,
Susan McConnell,
Administrative Services Coordinator
Enclosure
cc Thames EMS
Clayton Watters, Director of Engineering Services
County of Elgin
Administrative Services
450 Sunset Drive
St.Thomas,On N5R 5V1
Phone:519-631-1460
www.elgi n-county.on.ca
Progressive
own ty
f• ..t.:af REPORT TO COUNTY COUNCIL
FROM: Clayton Watters, Director of Engineering Services
DATE: August 26, 2013
SUBJECT: Automated External Defibrillators
INTRODUCTION:
The Ontario government is committed to increasing the access to Automated External
Defibrillators (AED). The province is in the process of developing a centralized registry
for the number and location of AED's.
This report recommends that the Thames Emergency Medical Services (EMS) gather
the information from the Elgin County and the City of St. Thomas area for the province.
DISCUSSION:
Ontario is aware of the importance of AED's within our communities. The province is
seeking our support in gathering information, such as the number and location.
The Ontario government is requesting the help of the EMS providers in gathering the
information and populating the data on the provincial registry, once completed.
It should be noted that under most jurisdictions within Ontario, the EMS providers are
the leaders of the AED; therefore, the province is seeking the assistance of all Ontario
EMS groups. However, within Elgin County and the City of St. Thomas, the
municipalities are the sponsors of the program; if County Council supports this program,
then each municipality would need to co-operate with Thames EMS to supply the
required information.
Council should be aware that this is an administrative program, but it could be
expanded to include, among other things, providing public and private establishments
funding for additional PAD's in the county and city.
CONCLUSION:
This program has many benefits: since it will improve the efficiency of the program, and
our cooperation with the Province will save lives via 911 calls.
RECOMMENDATION:
THAT the report titled "Automated External Defibrillators" dated August 26, 2013 be
received and filed; and,
,�
n��(Al
Corporation of the Township of Southwold
w
You are cordially invited
to attend the
Remembrance Day Ceremony
at
Southwold Keystone Complex
35921 Talbot Line
Shedden, Ont.
On Sunday, November 10, 2013
Refreshments Displays
Keynote Speaker: Ted Barris
Theme: "The Great Escape: A Canadian Story"
***Start Time of 9:30 a.m. ***
r-1
West Elgin Arena Board
Regular Session
August 13 2013
This regular session of the West Elgin Arena Board was called to order at 9:30 am with the following
members present: Mary Bodnar, Bob Purcell,Alphonse Willie and Recreation Superintendent Jeff Slater.
Item#1 Disclosure of Pecuniary Interest: None noted.
Item#2 Delegations: None were present.
Item#3 Adoption of the Minutes:
Moved By: Bob Purcell
Seconded By:Alphonse Willie
The West Elgin Arena Board resolves that that we adopt the minutes of June 112013 as printed.
CARRIED
Item#4 Accounts and Financial Reports:
Moved by: Bob Purcell
Seconded By Alphonse Willie
The West Elgin Arena Board resolves that the Accounts in the amount of$ 2979.99 for June and $
4434.23 for July be hereby approved for payment.
CARRIED
Item#5 Business Arising from the Minutes:
1. Concession Operation: After some discussion the proposal from Kools to operate the
Concession as indicated in the agreement was approved.
2. Ice Time: WLMH presented their request for scheduled ice time;the Skating Clubs will be
coming at a later date. After due consideration and discussion the following resolution was
passed:
Moved By Bob Purcell
Seconded By Alphonse Willie
The West Elgin Arena Board resolves that Jeff be authorized to close the arena on Mondays with
the option to open at his discretion as required.
Item#6 Correspondence: None presented.
Item#7 New Business: None presented.
Item#8 Adjournment:
Moved By:Alphonse Willie
Seconded By: Bob Purcell
The West Elgin Arena Board resolves that this session hereby adjourn at this hour of 10 am and
reconvene on September 10 2013 at 9:30 am or at the call of the chair.
CARREID