2290
"I"""""'''~<>_'Y'''''''~J''''&f~O;''0~;;
COUNT o F I N
B ÑÖ
TO llliGULilTE THE PROCEEDINGS IN THE MUNICIPAL COUNCIL OF THE
CORPOR1~rION OF T}ΠCOUNTY OF ELGIN AND THE OFFICERS AND
CO~rr~ITTEES THEREOF
WHEREAS, it is expedient to regulate the proceedings
in Council and in Committees of the sa,me, and the Officers of
the Corporation of the County of Elgin, and to amend and con-
solidate a,ll other By-Laws relating to the proceedings in
Council,
TI-ŒREFORE, the Municipa,l Council of the Corporation
of the County of Elgin enacts as follows:
PROCEEDINGS IN COUNCIL
I.
MEETINGS AND ADJOURNWŒNT OF COUNCIL
1. In all the proceedings had or taken in the ]v¡unici-
pa.l Council of the Corpora,tion of the County of Elgin, the
following rules and regulations shall be observed, and shall
be the rules and regula.tions for the order and despatch of
business in the said Council, and of the COIDn\ittees of the
said Council.
2. ' The hour of meeting on the first day of the first
session shall be 2 o'clock in the afternoon., of the third Tuesday
in January, and for every other day or sitting in the session,
such hour shall be regulated at the previous adjournment.
3. Unless there sha.ll be a quorum present in half an
hour after the time appointed for the meeting of Council, the
Council shall then stand absolutely adjourned until the next
regular hour of meeting, and the Clerk or Deputy Clerk sha,ll,
if required by two members, take down the names of the members pre-
sent at the expiration of such half hour.
4. The Council shall always adjourn at the hours of 12
o'clock, noon, and 6 o'clock, afternoon, if in session at these
hours, unless otherwise determined by a vote of a majority of '
the menwers present.
5. The Council shall always adjourn at the hour of 11
o'clock p,m., if in session at that hour, unless otherwise
determined by a vote of two-thirds of the members present.,
6. The members of the Council shall not leave thei.r
places, on adjournment, until the Warden or other presiding
officer leaves the chair.
12. Any member may require the question or motion
under discussion to be re~d at any time during the debate,
but not so as to interrupt a mem,ber while spe(Jking.
11.
10.
Council
No member
No melrrber shall smoke in the Council
is in session.
shall speak beside the question in debàte.
Chamber
9. No member shall speak disrespectfully of 'I'he
Iteigning Monarch, nor of any of the Royal Family, nor of
the Governor-General, Lieutenant-Governor, or other person
a,dministering the Government of the Dominion, or of this
Province; nor shall he use offensive words against lftis
Council, or against any mel1Lber thereof.
w'hile
8. Any member ca,lled to order sha,ll at once sit down,
unless PEJrmi tted to explain, and the ruling of the I'Tarden
or other Presiding Officer shall be fina,l, unless otherw'ise
decided by the Council on an appeal from such ruling.
7. When the vrarden or other Presiding Officer is
putting the question, no member sha,ll l,ra,lk across or out
of the room, nor interrupt the speaker, except to a
question of order, nor pass between the speaker and the
cha,ir, and no councillor shall leave his pla,ce during the
si tting of the Council without turning to the cha,ir as he
retires, and making a bow in such a manner as tha,t any
member present may have an opportunity to object to the
absence of such retiring member.
6, Every member present "rhen a, question is put shall
vote therecn, unless the Council sha11 excuse him, or he
be personally interested in the question, but such interest
must be resolvable into a personal pecunia,ry profit, or
such as is peculiar to that member a,nd not in common Ivi th
the interests of the County at lQrge.
Ij
IN
5. When h¡o or more members rise at once, the Wa,rden
shall name the member who is to spea,k first, but his
decision shall be subject to an appeal by Council and
may be overruled by a, maj ori ty vote thereof.
4. Every member, previous to his speaking to any
question or motion, shall rise from his seat and address
himself to the Warden or other Presiding Officer.
3. Immediately after the Warden or other Presiding
Officer shall have taken his seat at the first day of
ea,ch session, then the' minutes of the preceding session
as mailed to each member shall be confirmed a,s read or
amended and shall be signed by the Wa,rden and Clerk or
Deputy Clerk.
2. In case the lvarden shall not be in a,tteridance,
the Clerk or Deputy Clerk shall call the meeting to order,
until a Cha,irma,n shall be chosen, and the member so chosen
preside shall take the chair during the absence of the
Warden, but at the meeting only at which the member has
so chosen.
been
to
1. As soon after the hour of meetinΠas there shall
be a quorum present, the Warden shall take the chair and
members present shall be called to order.
r-~"þW'"
""",.,'"
!,<:";>,:",,,,~..., .
ORDER OF
PROCEEDINGS
II.
2
IN
COUNCIL
13. No member shall speak more than, dnce on the same
question, without leave of the Council, except in explanation
of a material part of his speech, which may have been miscon-
strued; but then he is not to introduce new matter. The mover
and seconder may speak a second time.
14. After a motion is passed, or a report adopted, no
motion to alter or amend the same shall be considered during
the same session of Council, unless the motion to alter or
amend is moved a.nd seconded by hero members from a.mong those
.rho voted ,vi th the majori ty that carried sa.id motion or report.
15¡ Upon a, division of any question before the Council
or a.ny Oommittee thereof, except Committee-of-the-Whole, and if
required by any member of Councilor the Committee, the names
of those voting on the matter before the Councilor the COMuittee
shall be recorded YEA and NAY as the members vote on the question.
16. Questions under the proper order of the day may be
put to the Warden or other Presiding Officer, or through him
to any member of the Council, relating to any motion, or other
matter connected "lith the business of the Councilor the affairs
of the County, but no argument or opinion is to be offered, nor
any fa,cts stated, except so far as may be necessary to explain
the same; and in answering any such questions a member is not
to debate the matter to "n1ich the same refers.
17. It shall be lawful for the Warden or other Presiding
Officer, subject to an appeal to the Council, to order the doors
of the Council Chamber to be closed; and wh,en the doors shall
be directed to be closed, all persons, except the members,
the Clerk, and the Deputy Clerk shall retire, and, or, expel
or exclude from any meeting a,ny person "rho i:s 911ilty of improper
conduct.
III,
ORDEr~S OF THE DAY
1. The Clerk or the Deputy Clerk shall have prepared
for the use of the members the general order of the day, containing
1st. Roll Call.
2nd. Confirmation of Minu-tes.
3rd. Reading COMuunications.
4th. Presenting Petitions and Deputations.
5th. Enquiries by Members.
6th. Giving Notice.
7th. Reports of Committees.
8th, Unfinished Business.
9th. New Business.
lOth. Con:sideration of By-Laws.
I
15. The Warden or other Presiding Officer may vote with
the other members on all questions, and any question on which
there is an equality of votes sha,ll be deemed to have been
negativeçì.,if the Wa.rden has voted.
14. iVhen the Warden or other Presiding Officer is called
on to decide a point of order or practice, he shall sta.te rule
or authority applicable to the ca,se, w'i thout argument or comment,
when required.
13.
division
Members shall
is ca.lled for.
ahmys take their places
12. Vmenever the Warden or other Presiding Officer is of
opinion that a motion offered to the Council is contrary to law,
or the rules and privileges of the Council, he sha11 apprize the
members thereof immediately before putting the question thereon,
and quote the Imr or rule of authority applicable to the case,
\vithout argument or comment.
,,¡hen
any
11. After any question is finally put to vote by the Warden
or other Presiding Officer, no member shall speak to the question,
nor sha,ll any other motion be ma,de until after the result is
declared; and the decision of the Warden or other Presiding
Officer as to 1f¡hether the question has been finally put shall be
conclusive,
10. Vmen the question under consideration contains distinct
proposi tions, upon the request of a,ny member the vote upon each
proposi tion sha,ll be taken separately.
9. Only one amendment shall be allowed to an amendment,
and any amendment more than one must be to'the main question.
8. 1\11 amendments shall be put in the reverse order in
which they are moved; and every amendment submitted shall be
reduced to writing, and be decided upon or withdrawn before the
main question is put to vote.
7. A motion to adjourn sha.ll a.lways be in order unless
a. vote is being taken, but no second motion to adjourn sha,ll be
made until after some intermediate proceedings shall have been
laid.
6. A motion to refer the main motion to a Committee
shall preclude all amendment of the main question until decided.
5. After a motion has been received by the Warden or
Presiding Officer, it shall be deemed to be in possession
the Council, but may be withdrawn at any time by consent
majori ty of the members present.
other
of
of
a,
4. All
of reports
shall be
motions
,,¡ho may
motions sha,ll be in writing, except to dispose
or communications, or to refer to Committees, a,nd
seconded before being" debated or put to vote; and a,ll
shall be read and shall then be conveyed to the Warden,
again read the same.
3. No resolution, asking for or making a grant of
money, shall be voted upon until one day's notice has been
given that such resolution will be offered. The one day's
notice may be waived by a, two-thirds vote of the County
Council.
2. The business shall, in all cases, be taken up in
the WéiY in 1,¡hich it stands upon the orders of the day, unless
otherwise determined by a vote of a majority of the members
present taken "Ii thout deba.te thereon.
It' --'--------.-
í!
Ii
[i
II
I"
I
I.
'i'
I:
Ig;
,
All amendments made in Committee of the Whole shall
be reported by the chairman to the Council, through
the Warden or other Presiding Officer, who shall
receive forthwith. After report, the by-law shall
be
5.
Any by-la,v for the Appropriation of money, brought in
on the report of a Committee of the vmole, shall pass
through all its stages without béing again referred
to the Committee of the ì'mole, unless upon special
mòtion in writing.
4.
The question: "That this by-law be now read a first
time," shall be decided without amendment or debate,
and shall be read a second time before it is committed,
and read a third tin~ before it is signed by the
Warden.
3.
¡'¡hen a by-1m, is read in the Council, the Clerk: or
Deputy Clerk shall certify the readings, and the time,
on the back: thereof. After by-laws have passed he shall
be responsible for their con'8ctions should they be
amended.
2.
Every by-law shall be introduced
Clerk: and shall be authorized by
by the Clerk or Deputy
a Committee of Council.
1.
l~EADING OF
BY-LAWS
AND
PROCEEDINGS THEl~EON
li~j
I',
~
v
A motion in Committee of the ìVhole to rise without
reporting, or that the chairman leave the chair, shall
always be in order, and shall take precedence of any
other motion. On such motion debate shall be allowed,
and on an affirmative vote the subject referred to
the Committee shall be considered as disposed of in
the negative, and the Warden or other Presiding Officer
shall resume the chair and proceed with other business.
.
5.
On motion in Committee of the ~mole to rise and report,
the question shall be decided without debate.
4.
Questions of order arising in Cornrnittee of the ìVhole
shall be decided by the chairman, subject to a.n
a.ppëal to the Council, a,nd if any sudden disorder
should arise in the Conwittee, the Warden or other
Presiding Officer will resume the chair, without any
question being put.
3.
The rules of the Council shall be observed in Com-
mittee of the ¡~10le, so far as may be applicable,
except that no motion sha,11 require to be seconded,
but no motion for the previous question, or for an
a,djou,rnment, shall be allowed; and in tétking the yea.s
and nays the names of the members shall not be recor-
ded, nor shall the number of times of speaking on any
question be limited.
2.
Vmenever it shall be moved and carried that the Council
go into a, Committee of the Whole, the ¡varden or other
Presiding Officer shall lea.ve the chair, and sha.ll
appoint a, Chairman of Committee of the 1¡'mole, who
sha.ll maintain order in the Committee, and vlho shall
report the proceedings of the Committee.
1.
ORDER OF
PROCEEDINGS
IN
IV
COMMITTEE OF THE
i'JHOLE
1
!
tt:
~~.
I."
'it.
I
?
I·'f
3rd.
Property.
2nd.
Agricultural.
1st.
There shall be annually appointed, at the first
meeting of each Council, the following Committees,
which shall compose the Standing Committees,of the
Council for the year
Finance
and Apportionment
.
3.
A majority of the number of members
Standing or Select Committee, shall
do business.
composing' any
be a quorum to
IIiI
2.
The Wa,rden shall appoint a Committee of four members
of Council to strike the Standing Committees for the
year and appoint representatives to various boards.
The Warden shall be, ex-officio, a member of all the
Standing Committees.
1.
ORGANIZATION
OF COMMITTEES
VII.
All petitions or other written cOIIJmunica.tions on
any subj ect 'Iá thin the cognizance of any Standing
Commi ttee shall, on presenta,tion, be referred to
the proper COImnittee by the Warden withöut any
motion¡ and no member shall speak upon, nor shall
any debate be allowed on the presentation of any
peti tion or other conllimnication to the Council ¡
but any member may move that in referring said
peti tion or oth,er communication certain instructions
may be given by the Council, or that the sa,id peti-
tion or communication complain of some present
personal grievance, requiring immediate remedy, the
matter contained therein may be brought into irorae-
diate discussion and disposed of forthwith.
3.
Every meI!ÙJer presenting' any petition, remonstra,nce,
or other written application to the Council, shall
exa,mine the same, and shall be a,ns¡,¡erable that they
do not conta.in any impertinent or improper matter,
and that the same is respectful a,nd temperate in
its la.nguage¡ he shall a.lso endorse thereon the
na,me of the applica,nt and the substa,nce of such
application, a,nd sign his name thereto, which en-
dorsement only shall be read by the Clerk, unless
a menlber shall require the reading of the paper~
in which case the 'I'lhole shall be read.
2.
Every petition, remonstra,nce, or other
applicç¡tion intended to be presented to
must be fairly written or printed on paper
ment, and signed by at least one person.
written
the Council,
or parch-
1.
PETITIONS
AND COMMUNICATIONS
VI.
All by-laws adopted shall
of the Council.
1Ir'--
6.
be
open to debate and a,mendment before it is ordered
for a, third reading. When a, by-law is reported
wi thout amendment, it is forth¡,¡i th ordered to be
read a third time at such time as may be appointed
by the Council.
printed in the proceedings
4th. County Government.
5th. Educational.
6th. Socia.l Services.
7th. Elgin Manor.
8th. County l'toads.
9th. Personnel
lOth. Local Goverrm~nt Study.
11th. Reception and Entertainment.
4. Each Standing Comrni ttee of the Council, except 'V¡here
otherwise specially provided, shall consist of such
menrners of the Council, not exceeding one member from
each Municipality, excluding the Municipality repre-
sented by the ¡'¡arden a,s the Council shall name as
aforesaid,
5. The meurners of each Standing Con~ittee shall, at their
first meeting, elect a chairman from among themselves,
and as soon as such chairman has been elected, the time
of the future regular meetings of the COlmnittee shall
be determined by the members thereof, and also the hour
at which each of such meetings shall be held.
6. The time and place of meetings of Committees during
sessions of Council shall be arranged with the Clerk
or Deputy Clerk by the cha,irman, and in his absence
by the Clerk or Deputy Clerk.
7. Special meetings of Committees may be called by the
chairman whenever he shall consider it necessary to do
so, and it shall be the duty of the Chairman, or in his
absence the Clerk or Deputy Clerk of the Council, to
sunwon a special meeting of Coramittee whenever requested
in writing to do so by a majority of the members of the
Conwi ttee,
8. Members of the Council may a.ttend the meetings of any of
the Committees" but shall not be allowed to vote nor
ta.ke a,ny part in the discussion or debate.
VIII.
CONITÆITTEE N£ETINGS
1. TIle business of the respective Standing and Select
Conmlittees shall be conducted under the following
regulations:
(A) The chairman shall preside at every meeting and
shall vote on all questions submitted, and in ca.se of
an equal division the question shall be passed in the
negative.
(B) He sha,ll sign all such orders and documents as the
Conurri ttee may legally order.
(0) In his absence, one of the other members shall be
elected to preside, who shall discharge the duties or
the chairman for the meeting until the arrival of the
chairman.
CD) No order or authority to do any matter or thing
shall be recognized as emanating from any Committee
unless it is in writing, or unless it is signed by the
chairman, or <'lcting cha.îrman, or secretary thereof.
~--'~-~~--
IX,
DUTIES OF CON~ITTEES
1. The general duties of all the Standing and Select
Commi ttees of the Council sha,ll be as follows:
(A) To report to the Council from time to time,
whenever desired by the Council, and as often a.s
the interests of the County may require, on all
matters connected with the duties imposed on them
respecti vely, and to recommend such action by the
Council in relation thereto a,s may be deemed
necessary.
(B) To cause to be prepared and introduce into the
Council, all such by-laws as may be necessary to
give effect to the reports or recommendations of
the respective Committees that a.re adòpted by the
Council.
(C) To consider and report respectively on any
and all matters referred to them by the Council
or Warden, the chairman signing such report and
bringing up the same.
X.
FINANCE iìND APPOIITIONMENT COMMITTEE
1. The Finance and Apportionment Cornmittee shall be
composed of all the Reeves and the Warden,
ex officio.
2. It shall be the duty of the Finance Co~~ittee
to present to the Council not later than June in
each year a full and pa.rticula,r exhibit of the
financial affairs of the Council a,t the termination
of the preceding financial year, together with an
estimate of the amount required to be raised by
assessment during the current year.
3. To report to the Council not later than the
June Session, in each year, as to the manner in
which the revenue required for the current year
should be ra.i sed.
4. To see that all duties and services which ought
to be performed by the Treasurer, and the officers
in his depa,rtment, are fully executed.
5. To determine a fair a.nd equitable apportionment
of County Rate for each year.
XI.
AGRICULTURAL COMMITTEE
1. The Agricultural Committee shall be composed of all
the rural reeves and Warden ex~officio.
2. To supervise and instruct work carried on by the vieed
Inspector a,nd Tree Cornmissioner.
3. Consider a,ll grants pertaining to agriculture.
I,:
;1
..
XII.
PROPEI,TY COMMITTEE
1. The Property Cornmi ttee shall be composed of four
(4) members and Warden ex-officio.
2. It shall be the duty of the Property Co~ittee to
consider and report on ,all a,ffairs in con,nection
with the repairing, purchasing, leasing or selling
of County property, exclusive of property bought
for road purposes.
3. To regulate and have supervision of all matters
connected with the Jail, Court House, Registry Office,
Lavl Library and all grounds ,,¡,nd buildings belonging
to the County except Elgin Manor and the property and
buildings used by the Road Department. The COlmnittee
to be authorized to approve and pass all accounts in
connection with above and issue orders on the County
Treasurer for payment of accounts.
XIII.
COUN'l'Y GOVERNMENT CO!;IMITTEE
1. The County Goverrunent Co®nittee shall be composed of
seven (7) members and the Warden ex-officio,
2. It shall be their duty to consider and make recornmenda-
tions to the County Council of all proposed changes
effecting the present functions of County Council.
3. To make recoTIooendations with regard to remuneration
and mileage rates of County Councillors, Co®1lÌttee
Members a.nd the Warden.
XIV.
EDUC1\TIONAL COMMITTEE
1. The Educa.tional Cormnittee shall be composed of all
the Deputy Reeves and the Reeves ,~10 have no Deputies.
2, It shall be their duty to review grants for scholarships.
3. To provide l~ison with the County Board of Education
in the form of a four (4) member Co®nittee and the
V'¡arden.
4. ':Co report and advise on Library activities.
X:V .
SOCIAL SERVICES CO!i1MI'l'TEE
1. 1~e Social Services Committee shall be composed of
fou:t' (4) members and the Warden, ex-officio.
2. It sha11 be their duty to regulate and haV'e super-
vision of all ma,tters connected with the Department
of County Welfare and other related Social Services.
3. To hire help "hen needed, except the Administrator
or Deputy Administrator.
4. To report to the Elgin County Council from time to
time or whenever requested by the Council, on all
matters connected with the duties imposed on them.
,
,
,
I-""-~""
XVI.
ELGIN MåNŒ~ COMMITTEE
1. The Elgin Manor Committee shall be composed of four
(4) members and the Warden ex-officio, all of whom
shall be entitled to vote on all matters, and two
(2) a,dvisory members v1ho shall have no voting
privileges.
2. It shall be the duty of the Elgin Ma.nor Committee to
regulate and have supervision of all matters connected
wi th Elgin IIk-mor and be authorized to approve and pass
all accounts and issue orders on the Treasurer for
pa,yment of same.
XVII.
COUNTY I(OADS COMMI'l"rEE
1. The I(oads Committee shall be composed of the folloi'ring
five (5) rura,l vot ing members
two (2) rural advisory members
one (1) urban voting member
one (1) urban advisory member
The Warden shall be cons~ed as one of the voting
members.
2. It shall be the duty of the County Roads Committee to
co-operate \,¡i th and direct the County Road Superintendent
in the construction and maintenance of county roa.ds
and bridges, and that the sa,id Corami ttee be authorized
to approve and pass all a,ccounts for work on said roads
and to issue orders on the County Treasurer for payment
of sa,me.
XvIII .
PEII30NNEL COMMITTEE
1. The Personnel Committee shall be composed of four
(4) members and the Warden, ex-officio.
2. It sh,òll be their duty to review from time to time and
at least once each year the salaries, salary schedules
and fringe benefits related to employees \vho are not
covered by a Union or Association agreement.
3. To set up a salary schedule for new positions v.rhen they
are created and not covered by a Union or Association
agreement.
4. To be the negotiating committee, with power to add
advisory peopiLe, when negotiating a,n agreement with a
Union or Association representing employees of the
County of Elgin.
5. '1:0 advertise for, and intervie\'¡ applicants for the
position of Head of a Department or his/her assistant
or deputy.
6. To study and recommend to County Council all re-classifi-
cations of personnel, changes in fringe benefits, mileage
rates, etc...of non Union or non Association employees.
7, To make recormnendations to the Elgin County Council v.rith
respect to any of the above duties.
He shall also keep special books and registers for
recording the debenture debt of the Corporation, the
retirement of the coupons or interest warrants of the
same, and all other changes in the same.
4.
The Treasurer shall keep or cause to be kept, according
to the most approved system of bookkeeping, such books
of account as may be necessary to sho,,¡ distinctly the
receipts and disbursements, and all other reckpnings and
accountings of ,,¡hat nature or kind, soever, connected
"ith the moneta,ry transactions of the Corporation.
3.
The security of the Trea,surer, as required by law, shall
be by guarantee bond of any good and sufficient Company
or Associa.tion duly incor',Jora,ted for gra,nting bonds of
suretyship for pa,rties holding positions of trust, and
as to the amount of the same and all other particulé!xs,
shall be subject to the approva,l of the Council.
2.
'rhe 1'rea,surer shall be the head of the Financial Depart-
ment of the Corporation, and shall be the principal
officer and adviser of the Corporation, through the
Fina,nce Committee, in all matters relating to the mone-
ta.ry and financial operations of the County, and
especially ,,¡ith regard to its debt, and the estimates
to be prepared <'lnnua,lly for providing the ways and means
for protecting the sa,me, a,nd meeting the annual expen-
diture, "dth a careful regard to the maintenance of the
County credit.
1.
TI~EASUl1ER
AND / Ol~
DEPUTY
TI~EASUrIER
XXII.
The duties of the va,rious officers
in addition to those prescribed by law,
or Resolution of the Council, shall be
of the Corporation,
or by a,ny By-La,,,¡
as follov¡s
APPOINTMENT
AND
DUTIES OF OFFICERS
OF
'mE CORPOR!\TION
XXI,
To arrange, when required, any function involving
entertainment etc... for the County.
5.
To be responsible for arranging for
each meeting of County Council.
4.
meals etc...
To be responsible for a,nd to make all the necessary
arrangements for the annual,vìarden's Banquet.
for
3.
The Chairman
$100.00 for
sha,ll be "paid an ännual
performing the duties of
remuneration of
this office.
2.
The Iêeception a,nd
composed of nine
(
Entertainment Conooittee shall be
9) members a,nd the Warden, ex-officio
.
1.
RECEPTION
AND
EN'rERTAINIvJENT
COMMITTEE
xx.
It shall be their duty to study a.nd make recoIDlllendations
with respect to all proposed restructuring of local
government within the County.
2.
The Local Government Study Committee shall be composed
of four (4) members and the Warden, ex-officio.
1.
LOCAL GOVEII.NMEN'r STUDY COMI'III'r'rEE
XIX.
¡
To attend all meetings of Committees when requested
by Ohairman, Acting Chairman or \iìarden, and act as
Secretary thereof.
5,
To have charg-e of the County seal and only to,' a.ttéwh
the same to any document connected with the Corporation.
4.
To give notice to the members of the Council of all
special meetings thereof; said notice to be mailed to
each member at his residence or place of business.
3.
To notify each menilier of the Committees to which they
are appointed under this By-L~w, as soon as the appoint-
ment has been made, of the time and place at .~hich the
first meeting of the Committee will be held.
2.
It shall be the duty of the County Clerk or Deputy Clerk
to perform the duties required of him by statutory or
other authority
1.
COUNTY CLEEK PJID/OJ~
DEPUTY
CLERK
XXIII
The accounts and transactions of his department shall be
subject to an audit by the County Auditors as the Council
ma,y direct, and these sha11 prepare the Annual Detailed
Audit a,nd Abstract I~eport of l~eceipts and Expenditures.
.
11.
He sha,ll generally superintend the tra,nsa,ctions of his
department, and the officer of the same, and duly compare,
check, a,nd verify the ent:des of receipts and disbursements
with the accounts a"nd vouchers of the same, and ,¡lith the
books of the office.
10.
9.
He shall, a,s early as may be a,fter the close of the finan-
cial year, cause to be prepared for publication any state-
ments of assets and liabilities, and such other information
regarding the County debt, and a,ny other special accounts
of the Corporation, a,s may be required by the Council.
He shall be guided in the payments and disbursements of
his office by the By-Laws, I~ules and l'legulations of the
Corporation with regard to the passing and verification of
a,ccounts by the several Committees, or by sta_tutory
other authority, and by the appropriations made for
liquidation, advising with the Committee of Finance
Council when requisite.
or
their
or the
8
.
He shall further be the custodian of all bonds and securi-
ties of fidelity given for the fàithful discharge of the
duties of officials and servants of the Corporation, save
his own, which shall be deposited with the County Clerk,
or Deputy Clerk or othendse a,s the Council may direct.
7.
He shall be the custodian of all titles a,nd evidence
of titles, deeds, insurance policies, mortgages, leases,
bonds, a,greements, or other instl'ument s relating to the
property and rentals of the County, a,nd shall only allow
the same to be taken from his office on the order of the
Councilor on the requisition and receipt of the County
Clerk, or the Dèputy Clerk, or the County Solicitor,
for use in any legal procedure, or on the order to
produce of any Court of ]La,w or equity.
6~
5.
He sha,ll use all diligence in enforcing the prompt col-
lection of all ra,tes, interest, rentals, or other dues
of the Corporation, and where necessary, enforce payment
of the same by a prompt recourse to legal process
...I.,~
11'
to'
:,'?:
12,
To preserve and file all communications and tenders
a,ddressed to or read before the said Committee, and to
To communicate a copy of any order or minute of the said
Corrunittee made at such meeting, to such officials of
the Corpora.tion or other persons as may be affected there-
by, or to whom the Corrunittee may order the same to be
communicated.
11.
To conduct the correspondence of the said Committee,
and keep copies of all letters written by him on office
business.
10.
9.
To cause a notice of any special meeting of the County
Road Committee to be mailed to each member of said
Committee.
To furnish all necessa,ry plq:ns and specifications for
all engineering works under the control of the County
l:¿oad Committee.
8.
To report from time to time to the County Road Committee,
or to the Council, as the case may require, any obstruction
he may meet with in the course of his duties or any other
matté.r upon vlhich he may require advice or instruction.
7.
To have general superintendence and control of all
personnel in his department, a,nd of all Corporation con-
tractors, subject to the terms of their respective contracts.
6.
To examine and certify all bills for material and
la,bour against the Corporation for works in his charge,
and to make or cause to be made, the surveys and examina-
tions necessary for the purpose.
5.
To, decide upon, select a,nd employ such personnel as
may be required from time to time for any Corporation
work under his control which has not been let by contract
and such employees shall be paid by the County upon the
Engineer's certif icate, reported to the Treasurer, a,nd
shall be subject to dismissal at any time by him or the
Council, and all such appointments and dismissals she,ll
be reported to the County Roa.d Committee.
.
,
4
.
To be responsible to the Council fór the due perfor-
mance of all such work, unless by the resolution, by-law,
or contract for the sarl'.e, such works have been entrusted
to some other engineer or architect.
3.
To have the general superintendence a,nd control of
all employees of the Department in the carrying out of
all "Torks of construction and repa,ir of buildings ordered
by the Council (Property Committee).
2.
It sha,ll be the duty of the County Eng"ineer :To report
to the Council, at each session if necessary, a.s to the
improvements and repairs which, in his opinion, should
be undertaken by the Corporation; and also to present
to the said Con~ittee a supplementary report a,s to any
additional improvements and repairs to be urdertaken during
the year, and 'I'Ìhich ,,¡ere not included in the last preceding
report.
1.
ENGINEER
6.
XXIV
He shall be generally responsible for the ca.re
proper maintenance of the Court House property,
including minor repairs.
and
//
No contractor or other person found by the County Engineer,
or person in charge on behalf of the Council, or by any
Cormnittee of the Council, or declared by a Resolution of
the Council, or ascertained by a judicial decision, to
have been guilty of defrauding, or attempting to defraud
the County, shall again be employed in any capacity on
beha,lf of or receive any contract from the County, vii thout
the express sanction of the Council. It shall be the duty
of the various officers of the Corporation to forthwith
report a,ll such frauds, or attempted frauds, of which they
3.
No member of the Council shall have power to direct or
interfere with the performance of any work: for the Cor-
pora,tion, and the officer in charge shall be subject to
his superior officer, if any, and to the Council, or to
any Committee (while acting in tha,t capacity, and not
otherwise), to which the Council may, in any case, give
a,uthority in that behalf.
2.
That no tenders be accepted on behalf of the Corporation
of the County of Elgin for any purpose unless such tender
be accompanied by a certified cheque for such amount as
the Committee having to do with the matter may determine.
1.
APPROPIHATIONS, l\.CCOUN'I'S, EXPENDITU!(ES,
AND IMPROVEMENTS
MONEY
CON1'RAC'r3
XXVII .
'rhe person appointed as Labour Iêelations Officer shall
attend to such duties and give such legal opinions as
may be required by the Council, the chairman of any
Commi ttee thereof", County Clerk or Deputy Clerk, such
opinions to be in writing if requested.
1.
LABOUI"(
RELATIONS OFFICER
2
.
XXVI.
TI~t it shall be the duty of all other Officers of this
Corporation to furnish the County Solicitor, upon
request, with any documents, books, or papers, or copies
of the same, in the custody or possession of such
Officers, a,nd to give to the said Solicitor such other
aid and assistance as he may require in the performance
of the duties of the sa.id office.
The person appointed as Solicitor shall attend to such
duties and give such lega.l opinions a,s may be required
by the Council, the cha.irman of a.ny Cormni ttee thereof
Clerk or Deputy Clerk, such opinions to be in writing
requested.
if
1.
'rIlE
COUNTY
SOLICITOIê
He shall keep proper
all employees of his
on nevi classifica,tion
the Personnel Cormnittee
x:xv.
record of the classification of
Department and any reclassification
must be done in consultation ,,,ith
.
14.
To prepare and ha.ve the custody of, and be responsible
for, all such plans and estimates as may from time to
time be prepared for the use of, the County.
13.
furnish them when required, a copy of a,ny a,ccount, letter,
report, specification, or other docUllillnt in the possession
of the said Department.
,
Tha,t he shall thereupon take from a receptacle
the cards have been pla,ced, one card at a time,
comes to his hand, and call upon the member whose name
appears thereon to say for ,'lhom he casts his vote, and
the Clerk or Deputy Clerk shallplácø the figure under the
name of the meraber for whom the vote was cast. When all
the members have voted, the Clerk or Deputy Clerk shall
forthwith inform the members of the result, and the Clerk
or Deputy Clerk shall continue the same procedure until
he shall find that 50'70 plus one of the votes have been
cast for one member, a.nd shall thereon declare the election
of such member.
in w'ÌLich
as it
5.
Trlat the Clerk or Deputy Clerk shall inform the members
that he is ready to proceed with the election of one of
their number to be Warden.
4.
That the Clerk or Deputy Clerk announce that any person
aspiring to the position of \¡Iarden shall be granted an
opportunity, not exceeding five (5) minutes, to address
County Council.
3.
That the Clerk or Deputy Clerk shall prepa.re lists of the
na,mes of the members in perpendicular and horizontal lines,
a,nd a. card for each member \vi th the name of the mem.ber
written or printed thereon,
2.
The Clerk or Deputy Clerk: of the County shall take the chair
at hlO 0' clock in the a,fternoon of the third Tuesday of the
month of January in ea,ch year, or a,t such hour and on such
day thereafter as he shall find the majority of the members
of the Council present in the Council Chamber.
1.
ELEC'rION
OF
'iUüWEN
XXIX.
Every By-Law which has passed the Council shall, imn1e-
diately after being signed by the Warden, and sealed with
the seal of the Corporation, be deposited by the Clerk:,
or Deputy Clerk: for security in the vault connected with
his office.
5,
Any Officer who shall refuse, or wilfully fail or neglect
to perform any duty enjoined upon him by any By-Lmv or
lêesolution of the Council, or who sha,ll in the discharge
of his official duty be guilty of any fraud, extortion,
oppression, favouritism, partiality, or \Vilful wrong or
injustice, shall be subject to removal from office.
4.
In all unprovided cases in the Proceedings of Councilor
in Committee, the Law of Farlia.ment shall be fõllo'tTed,
and in such cases the decision of the V'larden or other
Presiding Officer shall be final, and acquiesced \-¡ithout
debate.
3.
No standing rule or order of the Council shall be sus-
pended, except by a vote of t\Vo-thirds of the members
present.
2.
No person, except Mem,bers and Officers of the Council,
sha,ll be a,llo~¡ed to come \Vi thin the bar during the si tt.ings
of the Council \-¡i thout the permission of the vrarden or
other Presiding Officer.
1,
GENEli:AL CLAUSES
XXVIII
may become cogniza,nt, to their superiors, and for such
superiors to report the same to the COl1lmi ttee to \vhose
department the subject of the fraud belongs.
IIr ".""",-".~,-"",,~.~~,~~,~~,~~~-~"~,,,-.~.
6. That the \'larden-elect shall rorthwi th s'ig"n and declare
and read aloud the declaration of office, a,nd on the
completion thereof he shéÜl ta,ke the chair.
XXX.
COUNCIL PAY LISTS
1, That a,11 pay lists för meetings of Councilor Committees
be certified by the County Clerk or Deputy Clerk or
Warden before being paid by the County Treasurer.
That By-Lè1w 1894 and all other By-Laws and resolutions
contrary to this By-Law be and the saI:le are hereby
repealed.
This By-Law to become effective Ja,nuary 1, 1974,
Rend a First 'rime this 19th day of December A.D. 1973
I~ead a Second Time this 19th day of December A. D. 1973
Read a Third Time and finally pa ssed this 19th day of
December A.D. 1973.
~~~ ,-
£:
H. ¿¿: Johnson R.
Clerk