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11 - October 22, 2013 County Council Agenda ORDERS OF THE DAY FOR TUESDAY, October 22, 2013 – 9:00 A.M. at Elgin Manor, 39262 Fingal Line Official County Photograph Retake at morning break ORDER 1st Meeting Called to Order 2nd Adoption of Minutes – September 24, 2013 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations DELEGATION: 9:00 a.m. Jeremy Locke, President, Elgin County Railway Museum with PowerPoint Presentation titled “Elgin County Railway Museum” (Attached) 11:30 a.m. Introduction of Paula Poirier, Vice President of EMS Operations, Medavie and Doug Sabean, Vice President Corporate Services & CFO, Medavie 5th Motion to Move Into “Committee Of The Whole Council” 6th Reports of Council, Outside Boards and Staff 7th Council Correspondence 1) Items for Consideration (None) 2) Items for Information (Consent Agenda) OTHER BUSINESS 8th 1) Statements/Inquiries by Members 2) Notice of Motion 3) Matters of Urgency 9th Closed Meeting Items (see separate agenda) 10th Recess 11th Motion to Rise and Report 12th Motion to Adopt Recommendations from the Committee Of The Whole 13th Consideration of By-Laws 14th ADJOURNMENT LUNCH WILL BE PROVIDED NOTICE: Deputy Warden for October - Councillor Walters Deputy Warden for November - Councillor Couckuyt November 12, 2013County Council Meeting November 15, 2013 2013 Warden’s Banquet - Dutton-Dunwich Community Centre November 23, 2013 Elgin County Annual Christmas Party November 26, 2013 County Council Meeting December 10, 2013 Warden’s Election December 12. 2013 County Council Meeting 1 Draft COUNTY COUNCIL MINUTES Tuesday, September 24, 2013 The Elgin County Council met this day at the Administration Building at 9:02 a.m. after the annual official council and management team photograph was taken, with all members present except Councillor McIntyre, who sent his regrets. Warden McWilliam in the Chair. ADOPTION OF MINUTES Moved by Councillor Mennill Seconded by Councillor Walters THAT the minutes of the meeting held July 23, 2013 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF – None. DELEGATIONS Elizabeth VanHooren, General Manager, Kettle Creek Conservation Authority on behalf of Long Point, Catfish Creek and Lower Thames Valley Conservation Authorities presented a PowerPoint on the “Proposed Joint Shoreline Management Plan.” Don Pearson, General Manager, Lower Thames Valley Conservation Authority and Kim Smale, General Manager, Catfish Creek Conservation Authority were also in attendance. Moved by Councillor Jenkins Seconded by Councillor Marr THAT staff be directed to include $75,000 in the 2014 preliminary County budget for the Proposed Joint Shoreline Management Plan; and, THAT Elgin County Council consider this allocation during budget deliberations. - Carried. Dan McNeil, Central Elgin Ward One Councillor, Member, Healthy Communities Partnership Committee and Erica Arnett, Health Promoter, Elgin St. Thomas Public Health and Coordinator, Healthy Communities Partnership Committee, presented a PowerPoint titled “Elgin St. Thomas Active Transportation Initiative”. Moved by Councillor Ens Seconded by Councillor Wiehle THAT the PowerPoint presentation titled “Elgin St. Thomas Active Transportation Initiative” dated September 24, 2013 be received and filed; and, THAT Elgin County Council support in principle the Active Transportation Initiative. - Carried. Moved by Councillor Marr Seconded by Councillor Couckuyt THAT we do now move into Committee Of The Whole Council. - Carried. 2 REPORTS Resolution Regarding The Agricultural Hall of Fame Portrait for the Late John Wise – Warden McWilliam The Warden presented the resolution regarding the late John Wise. Moved by Councillor Jenkins Seconded by Councillor Walters WHEREAS the late John Clayton Wise has been accepted into the Canadian Agricultural Hall of Fame for 2013; and, WHEREAS Elgin County Council and Elgin County Holstein Association were honoured to co-nominate Mr. Wise for this prestigious honour given his past service to Elgin including his tenure as Warden and leader in the Agricultural Community; and, WHEREAS it is customary and appropriate to commission a portrait of the successful nominee for inclusion into the Canadian Agricultural Hall of Fame in commemoration of Mr. Wise’s outstanding contributions to his county, community and the many organizations in which he served; NOW THEREFORE BE IT RESOLVED THAT Elgin County Council and the Elgin County Holstein Association jointly fund the portrait and attendant costs (estimated at $4,000 – $5,000) to complete the nomination process and provide an indelible reminder of a great and selfless leader in Mr. John Clayton Wise. - Carried Unanimously. Annual Warden’s Banquet and Conference Common Meeting Room – Councillors Ens and Walters Councillor Walters presented the report outlining the formal program for the annual Warden’s banquet and a recommendation regarding the hosting of a conference common meeting room. Moved by Councillor Walters Seconded by Councillor Ens THAT Elgin County Council approve the formal program for the banquet for Warden McWilliam on November 15, 2013; and, THAT in keeping with policy and past practice, the Social/Entertainment Committee recommends that the sponsorship of a common meeting room at the Ontario Good Roads Association and the Rural Ontario Municipal Association be discontinued in 2014 due to budgetary considerations. - Carried. Renovations to Port Stanley Library – Director of Community and Cultural Services The director presented the report outlining the renovations to the library in conjunction with improvements being made at Port Stanley Festival Theatre. Brian Welsh and Robert Halle of the Port Stanley Festival Theatre were in attendance and made brief presentations on the renovation project. Moved by Councillor Walters Seconded by Councillor Marr THAT Elgin County Library be considered a collaborative partner on renovations taking place to the Port Stanley Festival Theatre property; and, THAT the report titled “Renovations to Port Stanley Library” dated August 19, 2013 be received and filed. - Carried. 3 Library Capacity Building Grant 2013 and Provincial Support of On-Line Resources – Director of Community and Cultural Services The director presented the report on receipt of $4,112 funding from the province as a one- time grant to support library projects. Moved by Councillor Mennill Seconded by Councillor Jenkins THAT the Elgin County Library be authorized to expend $4,112 in one-time capacity building funding from the Ontario Ministry of Tourism, Culture and Sports by February 1, 2014 for the general purposes as outlined in this report; and, THAT the Warden on behalf of Council issue a letter of appreciation to the Minister of Tourism, Culture and Sport and the Southern Library Service in acknowledgement of this one time funding and the significant financial contribution to on-line resources of the Elgin County Library. - Carried. Library On-line Resource Update – Library Coordinator The coordinator presented the report on recent acquisitions to the library’s collection of remote-access resources and gave a PowerPoint presentation on the resources. Moved by Councillor Jenkins Seconded by Councillor Couckuyt THAT the report titled “Library On-line Resource Update” dated September 4, 2013 be received and filed. - Carried. Purchase of collectionHQ Software from Library Donations – Library Coordinator The coordinator presented the report regarding the purchase of software to assist staff in ways of maximizing the use of library materials. Moved by Councillor Mennill Seconded by Councillor Marr THAT Elgin County Library staff be authorized to purchase collectionHQ software at a cost of $2,500 from funds in the library’s donations account (2680-13-01); and, THAT the report titled “Purchase of collectionHQ Software from Library Donations” dated August 29, 2013 be received and filed. - Carried. The meeting was recessed at 10:00 a.m. for a ceremonial tree planting on the County Administration Building grounds in honour of National Tree Day. The meeting resumed at 10:20 a.m. Walter Ostojic and Sons Affordable Housing - Tax Reduction – Director of Financial Services The director presented the report outlining the County’s support of affordable housing projects. Moved by Councillor Couckuyt Seconded by Councillor Marr THAT Council approve a tax ratio of one for the Walter Ostojic and Sons General Construction Ltd., affordable housing project (Roll #3411-010-06405, PLAN 164 PT BLKS L and M RP, 11R2782 PART 3 and PT PART 2, Town of Aylmer); and, THAT this tax ratio shall apply to taxation as of the effective date of the first supplementary or omitted assessment notice on the property; and, 4 THAT a by-law be prepared; and, THAT the Town of Aylmer be requested to keep the County of Elgin apprised as to the status of the assessment on this property. - Carried. Budget Comparison - August 2013 – Director of Financial Services The director presented the report noting favourable performances. Moved by Councillor Walters Seconded by Councillor Jenkins THAT the report titled “Budget Comparison – August 2013” dated September 4, 2013 be received and filed. - Carried. 2012 Audited Financial Statements – Director of Financial Services The director presented the report on the audited statements for the annual report. Moved by Councillor Wiehle Seconded by Councillor Ens THAT the report titled “2012 Audited Financial Statements” dated September 5, 2013 be received and filed; and, THAT the 2012 Annual Report, Consolidated Financial Statements, Financial Information Return and Municipal Performance Measures Program be approved for publication. - Carried. Award of Tender - Union Road Slope Rehabilitation – Director of Engineering Services The director presented the report regarding a tender being awarded for the Union Road slope rehabilitation project. Moved by Councillor Marr Seconded by Councillor Mennill THAT 2153592 Ontario Limited o/a Elgin Construction be selected for the Union Road Slope Rehabilitation Tender, Contract No. 6090-13-02 at a total price of $474,212.79, inclusive of a contingency allowance and exclusive of HST; and, THAT additional funding required in the amount of $80,000 be re-allocated from the surplus of the Largie Bridge Replacement Project, Contract No. 6290-13-04 to Contract No. 6090-13-02; and, THAT if the cost increases above the tender amount by more than 10 per cent, the director will prepare a further report to council outlining the expenditures; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contracts. - Carried. Terrace Lodge - Hot Water Tank Replacement – Director of Engineering Services The director presented the report outlining the replacement of the two original hot water tanks at Terrace Lodge. Moved by Councillor Wiehle Seconded by Councillor Couckuyt THAT the report titled “Terrace Lodge Hot Water Tank Replacement” dated August 26, 2013 be received and filed; and, 5 THAT the two hot water tanks be replaced at Terrace Lodge at an estimated price of $30,000 and the monies be re-allocated from three projects: 4502-13-51 Terrace Lodge Window Replacement; 4503-12-03 Bobier Villa Kitchen Heating Ventilation and Air- Conditioning; and 4503-12-04 Bobier Villa Insulate Garage. - Carried. Emergency Medical Services - Approval of Medavie EMS Ontario – Director of Engineering Services The director presented the report recommending the awarding of the contract for Emergency Medical Services to Medavie EMS Ontario. Moved by Councillor Marr Seconded by Councillor Walters THAT the report titled “Emergency Medical Services - Approval of Medavie EMS Ontario” dated August 26, 2013 be received and filed; and, THAT the Warden and Chief Administrative Officer be directed and authorized to sign the agreement for Land Ambulance Emergency Services for the County of Elgin and the City of St. Thomas; and, THAT the necessary by-law be prepared. - Carried. Speed Zone Amendment: Graham Road, Talbot Line and Dexter Line – Director of Engineering Services The director presented the report on the proposed reduced speeds at three locations. Moved by Councillor Wiehle Seconded by Councillor Mennill THAT the existing speed zone by-law be amended to include: Graham Road from the north property limit of Marsh Line southerly 1,049 meters from 80 km/hr to 60 km/hr; Talbot Line from west property limit of Union Road westerly 506 meters to 60 km/hr; and Dexter Line be reduced to 50 km/hr from the west property limit of Imperial Road westerly 2,485 meters; and, THAT the Ontario Provincial Police be notified of the changes to the speed limit by-law. - Carried. King George VI Lift Bridge - Operating Agreement with Central Elgin – Director of Engineering Services The director presented the report regarding the extension of the original agreement to operate the lift bridge. Moved by Councillor Wiehle Seconded by Councillor Couckuyt THAT the report titled “King George VI Lift Bridge - Operating Agreement with Central Elgin” dated August 26, 2013 be received and filed; and, THAT the Warden and Chief Administrative Officer be directed and authorized to sign the agreement. - Carried 6 Automated External Defibrillators – Director of Engineering Services The director presented the report regarding a centralized registry for the number and locations of Automated External Defibrillators. Moved by Councillor Jenkins Seconded by Councillor Marr THAT the report titled “Automated External Defibrillators” dated August 26, 2013 be received and filed; and, THAT our municipal partners within the County and City of St. Thomas be encouraged to cooperate with Thames Emergency Medical Services to supply the required information. - Carried. Registered Nurses’ Association of Ontario’s Long-Term Care Best Practices Initiative – Director of Homes and Seniors Services The director presented the report regarding support to Long-Term Care Best Practice Coordinators. Moved by Councillor Walters Seconded by Councillor Ens THAT Council authorize staff to sign a one-year agreement with the Registered Nurses’ Association of Ontario for Elgin Manor to continue to be a host site for a Best Practice Coordinator; and, THAT the report titled “Registered Nurses’ Association of Ontario’s Long-Term Care Best Practices Initiative” dated August 19, 2013 be received and filed. - Carried. Elgin County Tourism Membership Program: Proposed Fees and Charges Change – General Manager of Economic Development The general manager presented the report regarding revision of the fees and charges for members of the Tourism Membership Program. Moved by Councillor Mennill Seconded by Councillor Couckuyt THAT the suggested tourism membership fee structure of $388 plus H.S.T. for members outside of Elgin County; and the $100 plus H.S.T. for Elgin County members, be approved and the necessary by-law be prepared. - Carried. Sustainable Food System: Elgin County Pilot Project – Business Development Coordinator The coordinator presented the report noting that Elgin has been selected as the pilot community for the sustainable food project by the Southwest Economic Alliance. Moved by Councillor Walters Seconded by Councillor Couckuyt THAT Elgin County Council endorse the Local Sustainable Food System Pilot Project. - Carried. 7 CORRESPONDENCE Items for Consideration 1. Laura Elliott, Director of Education, Thames Valley District School Board, inviting elected officials to attend an information meeting on Wednesday, October 2, 2013 from 12:00 p.m. to 3:00 p.m. at the Thames Valley District School Board. 2. Serge Lavoie, President, Southwest Economic Alliance, with a resolution seeking support of a regional passenger transportation initiative for the communities of Southwestern Ontario. 3. Dennis Purcell, DCR chair, Bancroft & Hastings Highlands Disaster Relief Committee, requesting a donation to assist in disaster relief for severe flooding in the area. The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor Walters Seconded by Councillor Jenkins THAT Correspondence Item #1 be received and filed. - Carried. The following recommendation was adopted in regard to Correspondence Item #2: Moved by Councillor Jenkins Seconded by Councillor Marr THAT Elgin County Council support the Southwest Economic Alliance’s resolution to support a regional passenger transportation initiative for Southwestern Ontario. - Carried. The following recommendation was adopted in regard to Correspondence Item #3: Moved by Councillor Mennill Seconded by Councillor Couckuyt THAT Elgin County Council donate $1,000 to the Bancroft & Hastings Highlands Disaster Relief Committee. - Carried. Items for Information (Consent Agenda) 1. Claude Dauphin, President, Federation of Canadian Municipalities (FCM) with emails re: a) FCM Membership renewal thank you; b) First meeting of the National Municipal Rail Safety Working Group information and update. 2. Charlotte McDonald, Community Coordinator, Elgin Community Nutrition Partnership (ECNP) thanking Council for the 2013 grant. 3. Kelly Hughes, Education and Outreach Specialist, Greenbelt Fund with a blog titled “Elgin County Homes Local Berry Back-off Hits The Sweet Spot.” 4. Jeff Leal, Minister of Rural Affairs, announcing the launch of the renewed Rural Economic Development (RED) program. 5. Municipal Property Assessment Corporation (MPAC) Summer 2013 Newsletter. 6. James Reaney, Reporter, London Free Press, with an article on the Alma College Elgin County Exhibit. 8 7. Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO) Legislative Express Newsletter. 8. Kathleen Wynne, Minister of Agriculture and Food, responding to the County of Elgin’s resolution to support the establishment of a nationwide Day of the Honey Bee. 9. St. Thomas & District Chamber of Commerce with its 2013-2018 Strategic Plan. Moved by Councillor Walters Seconded by Councillor Jenkins THAT Correspondence Items #1 – 9 be received and filed. - Carried. OTHER BUSINESS Statements/Inquiries by Members The Warden reported he had visited Councillor McIntyre and he was feeling upbeat. Notice of Motion – None Matters of Urgency – None Closed Meeting Items Moved by Councillor Walters Seconded by Councillor Ens THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Section 240.2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board – Purchase Opportunity Regarding Surplus CN Rail Lines. - Carried. The General Manager of Economic Development presented the confidential report. Moved by Councillor Marr Seconded by Councillor Mennill THAT we do now rise and report. - Carried. Moved by Councillor Mennill Seconded by Councillor Wiehle THAT the letters from CN regarding the surplus railway lines at Paynes Subdivision and the Southwold Spur be received and filed; and, THAT the proponents of acquiring the Ford property be offered letters of support from Elgin County Council in pursuing surplus railway lines; and, THAT Elgin County strongly objects to the removal of valuable railway lines in the community and requests that this practice be discontinued and that this resolution be copied to Joe Preston, MP, Elgin-Middlesex-London. - Carried. The meeting was recessed for 15 minutes at 11:15 a.m. 9 REPORTS (continued) United Way 2013-2014 Events Calendar – Elgin County United Way Special Events Committee Chair A Committee Member presented the report on activities planned by the Elgin County United Way Special Events Committee. The total amount raised by the County for United Way for 2013 is $51,000. Moved by Councillor Marr Seconded by Councillor Mennill THAT Elgin County Council support the Elgin County United Way and Special Events Committee’s 2013-2014 activities. - Carried. The Warden at this time presented a ceremonial cheque in the amount of $51,000 from the County to Dr. Greg Johnston of the St. Thomas- Elgin United Way campaign committee. Dr. Johnston thanked the County for its support, enthusiasm, generosity and hard work. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Marr Seconded by Councillor Mennill THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY-LAWS Moved by Councillor Jenkins Seconded by Councillor Couckuyt THAT By-Law No. 13-18 “Being a By-Law to Authorize Tax Exemption in Respect of a Municipal Capital Facility Pursuant to Section 110 of the Municipal Act” be read a first, second and third time and finally passed. - Carried. Moved by Councillor Wiehle Seconded by Councillor Walters THAT By-Law No. 13-19 “Being a By-Law to Adopt a Policy for the Procurement of Goods and Services for the Corporation of the County of Elgin and to Amend By-Law No. 05-10” be read a first, second and third time and finally passed. - Carried. Moved by Councillor Ens Seconded by Councillor Marr THAT By-Law No. 13-20 “Being a By-Law to Amend By-Law No. 12-27 being a By-Law to Authorize Speed Limits” be read a first, second and third time and finally passed. - Carried. Moved by Councillor Mennill Seconded by Councillor Walters THAT By-Law No. 13-21 “Being a By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the September 24, 2013 Meeting” be read a first, second and third time and finally passed. - Carried. 10 County Council 10 September 24, 2013 ADJOURNMENT Moved by Councillor Jenkins Seconded by Councillor Wiehle THAT we do now adjourn at 11:35 a.m. and meet again on October 22, 2013 at Elgin Manor at 9:00 a.m. - Carried. Mark McDonald, Cameron McWilliam, Chief Administrative Officer. Warden. 11 %«¦¨­ #®´­³¸ 2 ¨«¶ ¸ -´²¤´¬ Presentation to Elgin County Council Tuesday October 22, 2013 12 hÒ© az­­zš“t š ¦©;­;©Ý;r ·;-w “7 7z­¦Œä ·š ·w; ¦Ò,Œz- ·w; ©z-w w;©z·m; šE ·w; ©zŒ©š7­ “7 ·w;z© ©šŒ; z“ ·w; 7;Ý;Œš¦’;“· šE {· wš’­ “7 9Œmz“ /šÒ“·ä ·w©šÒmw ·w; š¦;©·zš“ šE  ’Ò­;Ғ ·w· ’;;·­ z“7Ò­·©ä ­·“7©7­u Located in the historic 1913 Michigan Central Locomotive Repair shops Incorporated in 1989 as a non-profit, charitable organization Governed by a Board of Directors Operated by a Museum Manager, a bookkeeper and dedicated group of more than 45 active volunteers 13 '®µ¤±­ ­¢¤ .š©7 šE 5z©;-·š©­ Jeremy Locke President Joe Smyth Vice President Guy Moore Treasurer Elaine Catchpole Secretary Ron Bareham Bernie Bechard Fred Elliott Gillian Martin Dan Smith Charlie Sterne Rob Sterne 14 collection of railway artifacts, and large rolling stock equipment that tell the heritage. Catalogue donated artifacts into the Display and exhibit artifacts from our extensive collection Provide guided tours to the general public, groups, and local schools. Present community events such as Railway Adventure Day, A Day Out with Thomas and Railway Nostalgia Weekend 15 Built in 1913-14 by the Michigan Central Railroad Celebrating 100 Anniversary in 2014 th Municipal Heritage Designation in process Committed to preservation of our largest artifact the 52,000 square foot building 16 Behind our rugged façade lie railway treasures to be discovered by visitors from far and wide! 17 Accountability Transparency Community Engagement Partnerships Revitalization 18 ‘‘ %#2- 2¤µ¤­´¤² Misc., $10,106 Day Out With Membership, Thomas, $34,038 $2,030 Nevada Lottery, $20,590 Museum Store and Admissions, Donations, $22,028 $38,882 Grants, $102,751 Special Museum Events, $15,782 19 ‘‘ %#2- %·¯¤­²¤² Nevada lottery fees, Advertising and $9,715 Promo, $4,124 Exhibits, Artifact Cost of Store sales, supplies & Amortization, $20,403 $4,828 Restoration, $9,115 Special Museum Events, $10,425 Insurance, $9,726 Office Supply & Rent, $18,776 Wages and Benefits*, $177,590 Professional Fees, $9,120 *Includes salary for Executive Director Operating Supplies, and Collections $14,585 Assistant positions that have since Repairs/Maintenance/ been eliminated. Vehicles, $21,247 Taxes and Utilities, $25,288 Museum operational expenses (not including Day Out With Thomas) 20 ! $ ¸ /´³ 7¨³§ 4§®¬ ² Since 2005 our Day Out With Thomas event has: Brought 173,951 visitors to the region Created $36.8 million of economic impact in our community* Contributed more than $87,000 to local volunteer organizations *Calculated using the Ontario Ministry of on the total number of visitors for the event. 21 ! $ ¸ /´³ 7¨³§ 4§®¬ ² ‘’ General expenses, Cost of Sales and $9,567 Net proceeds, Royalties, $308,897 $139,051 Advertising and Marketing, $36,556 Activities & Entertainment, $47,623 Site Operations, $39,201 Train Operations, $39,262 Volunteer Staffing, Security, Organization Custodial, First Aid Honourariums, etc., $50,849 $20,431 22 bҒ,;© šE z­z·š©­ Elgin County Museum Backus Page House Eldon House London Elgin Military Museum Elgin County Railway Museum 02000400060008000 2012 Museum Attendance totaled 7,352 visitors 23 /±¦ ­¨¹ ³¨®­ « ¯±¨®±¨³¨¤² Stabilizing funding Building our donor base Engaging the community Board development Increasing membership and volunteer base Building restoration 24 building and the artifacts housed within it are worthy of our respect and responsible stewardship. We have a plan and we have a vision of where we want to go 25 REPORTS OF COUNCIL AND STAFF October 22, 2013 Staff Reports – (ATTACHED) Manager of Programs and Therapy Services – Programs and Therapy Services Policy and Procedure Manual – Revised Director of Homes & Seniors Services – Additional One-Time Funding for Fire Safety Improvements – Terrace Lodge Accessibility Coordinator – Joint Accessibility Advisory Committee Terms of Reference – Update Manager of Archives – Elgin County Archives – Recent Projects and Activities Director of Community and Cultural Services – Elgin County Council Student Day Director of Community and Cultural Services – Progress Report 1 – Proposed New Facility for Museum and POA/Multi-Purpose Council Chamber Chief Administrative Officer – Health Recruitment Activities Deputy Director of Engineering Services – Road User Agreement – Clearbeach Resources Inc. Director of Engineering Services – Bridge Weight By-Law Director of Engineering Services – Plains Baptist Church – Request for Transfer of Road Right-Of-Way Property on Sparta Line at Fairview Road Director of Engineering Services – Small, Rural and Northern Municipal Infrastructure Program - Capital Program Director of Financial Services – Budget Comparison – September 2013 Director of Financial Services – West Lorne Heritage Homes Not for Profit Corporation Community Centre – Tax Reduction 26 REPORT TO COUNTY COUNCIL FROM: Tanya Noble, Manager of Programs and Therapy Services DATE: October 5, 2013 SUBJECT: Programs and Therapy Services Policy and Procedure Manual-Revised INTRODUCTION: Departmental policy and procedure manuals ensure consistency and quality in the services provided by Elgin County Homes and Seniors Services. The Homes Program and Therapy Services Policy and Procedure Manual have been reviewed and revised to ensure adherence to the Long-Term Care Homes Act, 2007. The Programs and Therapy Services Policy and Procedure manual has been revised to include specific strategies and systems while incorporating best practices and providing the highest quality of service provision within the recreation therapy scope of practice. DISCUSSION: The recreation and therapy department within the County of Elgin Homes continues to align programs and services with the transformations occurring in long-term care with residents’ needs, interests and abilities. Inclusion of community within the County of Elgin Homes is important to the residents as it the maintenance of one’s life preferences, where possible, prior to residing in long-term care. With continuous quality improvement with the focus of individualized and person centered care, the revised Programs and Therapy Services Policy and Procedure manual will continue to evolve through consultation with residents, family members, volunteers, employees, community members and professional associations along with the Home’s vision to remain a leader in the provision of long-term care. CONCLUSION: The Programs and Therapy Services revised Policy and Procedure manual reflects current accepted practices and professional standards in its respective fields which will further demonstrate the County of Elgin’s commitment to senior’s living and thriving in the County’s long-term care homes. RECOMMENDATION: THAT Council approve the County of Elgin Homes and Seniors Services Programs and Therapy Policy and Procedure manual as presented; and, 27 THAT the report titled “Programs and Therapy Services Policy and Procedure Manual- Revised” dated October 5, 2013 be received and filed. All of which is Respectfully Submitted Approved for Submission Tanya Noble Mark G. McDonald Manager of Programs and Therapy Services Chief Administrative Officer Rhonda L. Duffy Director of Homes and Seniors Services 28 Recreation Services County of Elgin Homes and Seniors Services 29 Philosophy (CTRA, Canadian Therapeutic Recreation Association) Therapeutic Recreation is a profession which recognizes leisure, recreation and play as integral components of quality of life. provided to individuals who have physical, mental, social or emo limitations which impact their ability to engage in meaningful l experiences. (CTRA, Canadian Therapeutic Recreation Association) Therapeutic Recreation is directed toward functional interventio leisure education and participation opportunities. These processes support the goal of assisting the individual to maximize the independence in leisure, optimal health and the highest possible quality of l (CTRA, Canadian Therapeutic Recreation Association) 30 CTRA -Standards of Practice (Canadian Therapeutic Recreation Association, Sept 2006) 1.Assessment 2.Intervention Plan and Development 3.Intervention Plan and Implementation 4.Documentation 5.Evaluation 6.Interdisciplinary Collaboration 7.Professional Development 8.Research 9.Ethics 10.Sensitivity to Diversity 11.Risk Management 31 Leisure Ability Model (Peterson and Gunn 1984; Peterson and Stumbo, 2001) Leisure InterventionLeisure Education Leisure Participation 32 Leisure Intervention (Peterson and Gunn 1984; Peterson and Stumbo, 2001) Functional Interventions improve the functional abilities of residents. Provision of instruction, resources and adaptive equipment to encourage residents ability to participate in leisure opportunities and/or programs. 33 Leisure Education (Peterson and Gunn 1984; Peterson and Stumbo, 2001) Leisure education and counseling is provided to increase a residents leisure and self-awareness, improve leisure decision-making, knowledge and utilization of leisure resources. Focus: Abilities Self directed Barriers to participation Loss and recovery Resources Motivation Past participation Perceptions of leisure 34 Leisure Participation (Peterson and Gunn 1984; Peterson and Stumbo, 2001) Leisure participation encourages a residentÔs voluntary involvement in individual and group recreation and leisure pursuits and organized programs. Focus: Independence Freedom Choice Mastery Confidence Normalization 35 Recreation Standards of Care Program Development Statistics Evaluation Resident AssessmentDocumentation 36 Recreation and Leisure Assessment The Ministry of Health requires The recreation and leisure initial that a recreation and leisure initial assessment outlines a residentÔs assessment is completed within interests, abilities, religious 21 days of a residentÔs admission affiliation and past participation. to the home. It is a vital tool in the creation of a resident specific plan of care. Initial Assessments are completed Initial Assessments are in consultation with the resident completed and signed by the and/or family members as well as recreation professional through a other members of the secure electronic record. New to multidisciplinary care team.the County of Elgin Homes, assessments are completed using an i-pad! 37 Documentation A care plan is developed through The residentÔs care plan outlines the MDS RAI alongside the focus areas, goals and assessment process and is interventions related to optimum completed by a recreation leisure functioning. The care professional via an electronic plan is developed in consultation record.with the resident/family member and the multidisciplinary team. Each residentÔs care plan must Care Planning be reviewed and updated a Care Conferences minimum of each quarter in MDS RAI conjunction with the MDS RAI Initial Assessment assessment. An active care plan Progress Notes must be current and accurate at all times.Alternative Assessment Tools 38 Program Development Programs are developed with a focus on the plan of care of the individual and collective residentÔs interests Physical needs and abilities. Therapeutic Spiritual Recreation professionals are required to document information related to a program in the form of a program outline. All programs must Programming be reviewed annually with input from CognitiveCreative residentÔs, family members, volunteers and staff. Recreation professionals are SocialRestorative required to provide programs which include the many leisure domains Community facilitated through individual, small and large group programs. 39 Program Planning Program Development Program Evaluation Assessing residents needs Program review interests and abilities Goals objectives Research, develop new program ideas Multidisciplinary team input Developing goals and objectives Program Planning Program Completion Booking venues Program clean up Outcome measureable Research, accessibility Escort residents Care plan focused Purchasing, catering from program area Marketing Therapeutic Infection control Volunteers General participation Reflection Educating staff Program ParticipationProgram Set Up Leading, assistingPhysical set up Focus on goals and objectivesInviting, escorting, portering Care plan focusMotivating, encouraging 40 Recreation statistics Computerized Outcome measureable Statistics Daily Individualized Visual Standardized Look at Gather dataMeet trends TrackTrack levels in relationMinistry and to monitor attendanceof participationto specific careStandards of gaps in service plan goalsCare provision 41 Understanding Leisure A recreation professional strives to understand what constitutes leisure for an individual. This can mean something different for each of us. Is leisure a state of mind? Can work be leisure? Leisure as free time? Our past influencing leisure? Societal roles and leisure? Leisure is not one size fits all 42 Think about what leisure means to youÈ.. 43 Capturing leisure motivatorsÈ. Relaxation Sharing Passing the time Celebrating Reconnecting Competing Learning new things Challenging our Forgetting your troubles Risk taking Keeping fit Being w Honing your skills Creating Giving to others Healing Fun Soc Recreation professionals strive to capture the essence of each individual. It is through this that an individual can reach their highest potential. 44 Did You knowÈ The County of Elgin Homes recreation departments facilitate over 275 programs in an average month! 45 Recreation professionals aim toÈ. Understand the complexities, interests, past experiences, motivations, skills and abilities of residents to create opportunities which provide meaning, enjoyment and fulfillment. 46 RememberÈ. You are never to old or too young to value your leisureÈ. So dive in! 47 REPORT TO COUNTY COUNCIL FROM: Rhonda L. Duffy, Director of Homes & Seniors Services Clayton Watters, Director of Engineering Services DATE: September 16, 2013 SUBJECT: Additional One-Time Funding for Fire Safety Improvements – Terrace Lodge INTRODUCTION: The Ministry of Health and Long-Term Care (MOHLTC) has announced additional one- time funding for B, C and D beds in order to improve fire safety measures in long term care homes. Terrace Lodge being a C classified home had received previous funding to assist in the installation of a building wide sprinkler system. DISCUSSION: The MOHLTC has provided notification of additional funding to long term care homes for further fire safety enhancements. This funding may be used to improve fire safety measures which could include but are not limited to; Additional fire separations between occupancies, bedroom and corridors; Enhanced fire detection equipment; Automatic sprinklers; Fire safety training for staff, including cost of program and cost for backfill of direct care staff; Enhanced staffing to ensure safe evacuation of residents as may be required to secure approval of fire safety plans while other upgrades are being implemented; and Upgrades and enhancements to the LTC homes’ electrical systems to help ensure safety of residents. In January 2013, Council authorized staff to proceed with completion of a building wide sprinkler system at Terrace Lodge. The total cost of the installation was $152,683.41 including taxes. There is also an additional expense of $13,520.00 for ceiling tile replacement. The additional funding applies to the 2013/2014 fiscal years in the amount of $21,700. Funding received to date is $60,800. In 2012, council approved $74,000 in the capital budget for Fire safety improvements at Terrace Lodge. Council approved a carryover of the capital funds with the intent to budget additional funds to install the fire sprinkler system in 2013. A small surplus at the conclusion of the sprinkler system project will enable staff to complete any minor improvements to ensure enhanced resident safety. 48 Capital funds and MOHLTC funds to complete the project are as follows: 2012 Approved Capital $ 74,000 2012/2013 MOHLTC Funding 30,400 2013/2013 MOHLTC Funding 30,400 2013/2014 Additional MOHLTC Funding 21,700 2013 Approved Capital 20,000 Total Capital and Funding 176,500 Total Project Cost 162,503 Additional Night Staff Expense 8,727 Balance to be utilised by March 31, 2014 $ 5,270 CONCLUSION: Additional one-time funding being provided by the MOHLTC has aided in improving the life safety of the residents at Terrace Lodge and reduced capital expenditures for the county. Upon formal approval from the MOHLTC on the intended use of the 2013/2014 funding, the surplus will be used to complete further safety enhancements by March 31, 2014. RECOMMENDATION: THAT the report titled “Additional One-Time Funding for Fire Safety Improvements – Terrace Lodge” dated September 16, 2013 be received and filed; and, THAT a letter of thank-you be forwarded to the Minister of Health Deb Matthews for the additional 2013/2014 funding. All of which is Respectfully Submitted Approved for Submission Rhonda L. Duffy Mark G. McDonald Director of Homes & Seniors Services Chief Administrative Officer Clayton Watters Director of Engineering Services 49 REPORT TO COUNTY COUNCIL FROM: Jennifer Cowan, Accessibility Coordinator Rob Bryce, Director of Human Resources DATE: October 1, 2013 SUBJECT: Joint Accessibility Advisory Committee Terms of Reference - Update INTRODUCTION: The Joint Accessibility Advisory Committee (JAAC) is an advisory committee established by the County of Elgin and Municipality of Central Elgin to assist on the implementation of accessibility requirements as mandated by the Ontarians with Disabilities Act (ODA) and the Accessibility for Ontarians with Disabilities Act (AODA). This report seeks Elgin County Council’s approval of the revised Terms of Reference for the JAAC. DISCUSSION: The Terms of Reference have been updated to reflect changes related to: staffing, legislation and specified duties. Updated responsibilities include: advising Central Elgin and Elgin County Councils regarding the preparation, implementation and effectiveness of the multi-year accessibility plan; and advising councils on the requirements of the AODA and implementation of accessibility standards. CONCLUSION: To reflect new accessibility regulations under the AODA, the terms of reference require updating. RECOMMENDATION: THAT Council approve the updated Joint Accessibility Advisory Committee Terms of Reference; and, the report titled “Joint Accessibility Advisory Committee Terms of Reference – Update” be received and filed. All of which is Respectfully Submitted Approved for Submission Jennifer Cowan Mark G. McDonald Accessibility Coordinator Chief Administrative Officer Rob Bryce Director of Human Resources 50 County of Elgin/Central Elgin Joint Accessibility Advisory Committee Terms of Reference Preamble These Terms of Reference are developed under the provisions of the Ontarians with Disabilities Act, and the Accessibility for Ontarians with Disabilities Act. The purpose of the aforementioned legislation is to improve opportunities for people with disabilities and to provide for their involvement in the identification, removal and prevention of barriers. The Committee shall be known as the Joint Accessibility Advisory Committee. In conjunction with the Ontarians with Disabilities Act and the Accessibility for Ontarians with Disabilities Act, the Joint Accessibility Advisory Committee shall provide advice to participating municipal councils in relation to accessibility planning. Participating Municipalities Central Elgin County of Elgin Definitions "Barrier" means anything that prevents a person with a disability from fully participating in all aspects of society because of his or her disability, including a physical barrier, an architectural barrier, an information or communications barrier, an attitudinal barrier, a technological barrier, a policy or practice. "Disability" means, a) any degree of physical disability, infirmity, malformation or disfigurement that is caused by bodily injury, birth defect or illness and, without limiting the generality of the foregoing, includes diabetes mellitus, epilepsy, a brain of paralysis, amputation, lack of physical co-ordination, blindness or visual impediment, deafness or hearing impediment, muteness or speech impediment, or physical reliance on a guide dog or other animal or on a wheelchair or other remedial appliance or device, b) a condition of mental impairment or a developmental disability, c) a learning disability, or a dysfunction in one or more of the processes, involved in understanding or using symbols or spoken language, d) a mental disorder, or 1 51 e) an injury or disability for which benefits were claimed or received under the insurance plan established under the Workplace Safety and Insurance Act, 1997; ("handicap") Legislated Duties Advise Councils, regarding the preparation, implementation and effectiveness of the multi-year accessibility plans of the participating municipalities. Advise participating municipalities on the accessibility of buildings, structures or premises that the municipalities lease, purchase, construct or significantly renovate. Review and advise municipalities on the accessibility of site plans and drawings described in Section 41 of the Planning Act that the committee selects. Advise councils about the requirements and implementation of accessibility standards and the preparation of accessibility reports and such other matters for which the councils may seek its advice. Perform all other functions specified in the Ontarians with Disabilities Act and the Accessibility for Ontarians with Disabilities Act. Composition The Committee shall consist of six (6) members and shall be comp Four residents with disabilities, from the County, at large OR three residents with disabilities, plus a member of the community who is actively involved in a disability related profession, or caregiv with a disability. Mayor or Deputy Mayor from Central Elgin A member of County Council A majority of members must have a disability as defined by the Ontarians with Disabilities Act and the Accessibility for Ontarians with Disabilities Act. Appointments Committee members shall serve a three (3) year term. No member shall serve more than two (2) consecutive terms unless no candidates come forward. 2 52 Staff members from Central Eglin and Elgin County will undertake a bias-free recruitment and selection process. A recommendation will be sent the selected candidates. Committee members will be chosen for their life experience with a disability and their knowledge of such and/or expertise in barrier-free initiatives or disability issues. Each member of the Committee shall serve as an independent representative to the Committee and shall not represent concerns of only one disability or group. Staff Support The Countys Accessibility Coordinator will act as secretary and liaison to the Joint Accessibility Advisory Committee. A representative from each participating municipality will attend meetings and provide support. Meetings Meetings will be held in the Central Elgin Boardroom, unless otherwise noted. The Joint Accessibility Advisory Committee will meet four (4) times per year. The Committee will meet on a date a specified by the Committee. Additional meetings will be held as needed. Meetings will conform to appropriate requirements of the Municipal Act, 2001. A quorum shall consist of a majority of voting members. Absences If a Committee member is absent for three (3) consecutive meetings without notice or justifiable reason, their membership will be reviewed by staff support followed by a recommendation to Council regarding their membership. Agendas Members must submit agenda items at least three (3) weeks in advance of a meeting to allow staff enough time to research and respond accordingly. 3 53 REPORT TO COUNTY COUNCIL FROM: Stephen Francom, Manager of Archives DATE: October 8, 2013 SUBJECT: Elgin County Archives – Recent Projects and Activities INTRODUCTION: The Elgin County Archives is pleased to present an overview of recent projects and activities for Council’s information. DISCUSSION: This report provides information on recent projects of the Elgin County Archives, and work ongoing and recently completed by the Archives’ staff, summer student employees, and volunteers. Projects Over the past several months, the Elgin County Archives has worked with community partner organizations and collegial institutions on a variety of significant projects: - contributed images and information for a series of interpretive panels to be installed in the remodeled and expanded Elgin County Court House, St. Thomas, a provincial historic site originally constructed 1852-1853, and one of the earliest extant pre- Confederation court houses in Ontario. This massive, multi-million-dollar project is scheduled to be completed in early 2014, consolidating the Ontario Court of Justice and Superior Court of Justice in a single location. - contributed information used in inscribing, and materials for inclusion in a time capsule to be installed in the Elgin County Court House as part of its re-opening ceremonies in 2014. - provided the Elgin County Plowmen’s Association with several photographs documenting Elgin County’s history as a four-time host of the International Plowing Match (IPM), for use in a display featured at the centennial edition of the IPM held September 17-21, 2013 in Perth County. - assisted the County of Elgin and the Elgin County Holstein Association in preparing their successful joint nomination of former Elgin MP and federal Minister of Agriculture John Wise (1935-2013) for induction in the Canadian Agricultural Hall of Fame. Photographs from the Archives’ collections will be featured in a video tribute to Mr. Wise at a gala induction ceremony to be held at the Royal Agricultural Winter Fair, Toronto, in November, 2013. - contributed numerous photographs, documents and objects featured in an Elgin County Museum exhibit entitled “The Fulcrum of the Arts: Canadian Culture and Alma 54 College, 1881-1939”. The exhibit focuses on the arts education program at the St. Thomas private girls’ school during the first six decades of its existence, and documents the work of several prominent artist-instructors and graduates. - mounted an exhibit January-June, 2013 at the Legislative Assembly of Ontario, Queen’s Park, Toronto, focusing on the history of the St. Thomas Psychiatric Hospital from its construction beginning in 1937 to its closure in June, 2013 following the opening of the adjacent Southwest Centre for Forensic Mental Health Care, St. Thomas. - partnered with the Dutton Branch of the Elgin County Library to host a Culture Days 2013 event, “Who’s Your Daddy’s Daddy? An Introduction to Family History Research”, which attracted fifteen enthusiastic participants at the Dutton Library, September 27, 2013. - collaborated with the St. Thomas Downtown Development Board on a project to design and install a series of banners, wraps and signs featuring photographs from the Archives’ collections documenting significant sites in the City of St. Thomas historic core. - currently preparing an exhibit on the history of Elgin Manor to be featured in events th marking the Home’s 10 anniversary in its current location, scheduled for October, 2013. Digitization The Archives continues work on an existing project to digitize and publish online the contents of Elgin County Women’s Institutes Tweedsmuir History Books. To date, work has been completed on an additional five volumes, including invaluable and recently acquired early books for Port Stanley and West Lorne, providing immediate public access to more than 1,400 pages. More than one thousand individual photographs from Tweedsmuir History Books for Eden, Springfield, South Yarmouth, Sparta, Iona Station and Wallacetown have also been recently digitized and described at the item level, substantially enhancing the Archives’ capacity to graphically document the history of these communities. The Archives is currently preparing a virtual exhibit focusing on the history of the Elgin County Court House, which will be published on the Archives’ website this fall in anticipation of the re-opening of the remodeled and expanded Court House in 2014. Summer Students From May to August, 2013, using in part funds provided under the Government of Canada’s Young Canada Works and Canada Summer Jobs programs, the Archives employed two Elgin County university students to continue work on an existing project to digitize and publish online original photographs and accompanying captions originally published in the St. Thomas Times-Journal, ca. 1950-1985. As a result of these projects, an additional 9,000 photographs and captions are now accessible to researchers via the Archives’ online public access database, covering diverse topics including vital public works projects such as the development of the Elgin Area Water System, to historically significant organizations and institutions such as the 55 st 91 Overseas Battalion and the Ontario Police College, to government services such as the Ontario Ministry of Natural Resources Aylmer District Office, to long-standing local businesses including the Borden Company in Belmont, McConnell Nursery in Port Burwell and Shelley’s Sawmill in Wallacetown. Volunteers For the past several months, two volunteer students from the University of Western Ontario have been assisting the Archives with various projects, including: - Processing and preparing file-level descriptions for the Steve Peters Papers collection, Mayor/Alderman Series. To date, nearly 400 files, comprising fifteen bankers boxes, have been made accessible to researchers via the Archives’ online public access database. - Creating a preliminary file-level inventory of the Steve Peters Papers collection, MPP/Speaker Series. - Digitizing and preparing item-level online descriptions for founding County documents held in the Elgin County Clerk’s collection: these records document the establishment of the County of Elgin and the development of important institutions and services including the County Court House and House of Industry and Refuge. CONCLUSION: The Elgin County Archives is pleased to present this overview of recent projects and activities. RECOMMENDATION: THAT the report titled “Elgin County Archives – Recent Projects and Activities” dated October 8, 2013 be received and filed. All of which is Respectfully Submitted Approved for Submission Stephen Francom Mark G. McDonald Manager of Archives Chief Administrative Officer Brian Masschaele Director of Community and Cultural Services 56 REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Director of Community and Cultural Services DATE: October 2, 2013 SUBJECT: Elgin County Council Student Day INTRODUCTION: This report seeks direction concerning Council’s interest in hosting a special “Student Day” session in November, 2013. DISCUSSION: Elgin County Council has on occasion hosted a special “Student Day” session for students of Elgin County high schools for the purpose of enhancing student understanding of and appreciation for the operations of County government. Staff now seek Council’s direction whether to hold such a session on November 26, 2013. A “Student Day” session may involve some of the following activities: student attendance at and observation of Council proceedings; student participation in out-of- council-session educational activities organized by staff, possibly including analysis and debate of a sample council report; and student attendance at Council luncheon. Councillors may, at their option, invite student participants to accompany them as they conduct constituency business in their municipalities following the council session. Individual Councillors and Directors will be responsible for recruiting/sponsoring student participants and for arranging the necessary permissions to allow their attendance and participation. CONCLUSION: Council may wish to host a special “Student Day” session on November 26, 2013. If Council wishes to proceed, staff will make the necessary arrangement to accommodate those students recruited and sponsored by Councillors and staff. RECOMMENDATION: THAT Elgin County Council’s “Student Day” session be held on November 26, 2013; and, THAT the Department of Community and Cultural Services make the appropriate arrangements. All of which is Respectfully Submitted Approved for Submission Brian Masschaele Mark G. McDonald Director of Community and Cultural Services Chief Administrative Officer 57 REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Director of Community and Cultural Services Leesa Shanley, Provincial Offences Supervisor DATE: October 7, 2013 SUBJECT: Progress Report 1 – Proposed New Facility for Museum and POA / Multi- Purpose Council Chamber INTRODUCTION: This report is the first of regular progress reports that Council can expect regarding the proposed new facility for the Elgin County Museum, Provincial Offences Act (POA) Court and multi-purpose Council Chamber. DISCUSSION: Staff are pleased to report on the following activities since Council’s approval of a series of recommendations on July 23, 2013 for a proposed new facility for the Elgin County Museum, POA Court and Council Chamber (if feasible) on property adjacent to the Elgin County Administration Building: Formation of Staff Building Committee An initial meeting was convened by the CAO immediately following approval of the recommendations out of which it was agreed to form a Staff Building Committee comprised of the following: Director of Community and Cultural Services (Co-Lead), Provincial Offences Supervisor (Co-Lead), Director of Engineering Services, Curator, and Purchasing Co-ordinator. The Building Sciences Technologist will be providing active support as necessary. The Warden and members of Council can expect to be involved in an expanded committee once a design concept and initial financial plan have been presented in early 2014. Meeting with Member of Parliament Warden McWilliam, Councillor Jenkins (as Elgin County Museum Advisory Committee representative) and the Director of Community and Cultural Services met with MP Joe Preston on August 26, 2013 to discuss the proposed project and potential for federal funding support, especially in relation to Council’s intention to open the museum facility th in honour of the 150 anniversary of Confederation in 2017. This meeting was very positive. Expression of Interest for Architectural Design Services The Staff Building Committee on the recommendation of the Purchasing Co-ordinator opted to issue an Expression of Interest to architectural firms prior to proceeding to a Request for Proposal given the diverse nature of the project.Staff needed assurances 58 that a sufficient number of firms with relevant experience in designing / building POA, museum and Council facilities were capable of bidding on the project in order to ensure a competitive process. The proposal deadline was September 4, 2013. Staff were re- assured by the initial response. A total of 12 firms made submissions, including several firms with extensive experience in one or all areas. The Staff Building Committee subsequently adjudicated these submissions. Four firms have been pre-qualified to proceed to the Request for Proposal phase. The RFP has now been issued with a deadline of November 8, 2013. Staff expect to make a recommendation to Council regarding the successful firm that will undertake the conceptual design for the new facility at Council’s meeting on December 12, 2013. Tour of POA and Museum Facilities in Wellington and Dufferin Counties On September 5, 2013, Councillor Jenkins joined staff on a tour of POA and museum facilities in Guelph / Wellington and Dufferin Counties. Attached to this report are photos from this tour. This proved to be a very informative day. “Take-aways” from this day include: A second courtroom for POA is now a necessity given the number of special trials taking place in all POA jurisdictions. The second courtroom can also be configured to accommodate special purpose hearings such as the Ontario Municipal Board, Assessment Review Board and provincial divisional court. Accessibility features go well beyond obvious features such as entrance ramps and must also take into account features for those with sight, hearing and cognitive impairments. For instance, the POA Court in Guelph utilized differences in paint tones and tiling to indicate approaches to doorways and stair landings. Advanced audio systems were also present in each courtroom. Security for the judiciary, prosecution and police is paramount throughout modern POA facilities and cannot be compromised. Museums are both cultural and community centres. Interior spaces must be adaptable to a variety of exhibits and a variety of community gatherings. A museum’s exterior should make an immediate impact from the roadside and should reflect a component of the County’s history in its design. The importance of landscaping, clean bathrooms, picnic tables, tourism information and ample parking cannot be understated as a means to enhance visitor to a museum. Visit to Region of Waterloo Museum On October 4, 2013, the Museum Curator visited the Region of Waterloo Museum which opened in a new facility in 2012. The building received a design excellence award from the Ontario Association of Architects. This museum creatively employs a number of virtual and visual aids to enhance traditional standing and rotating exhibits, demonstrating that any new museum must plan to use virtual displays and social media in order to enhance the traditional, on-site museum experience. 59 Feasibility of Integrating a New, Multi-Purpose Council Chamber in the Project Several of the proposals received from architectural firms confirmed the feasibility of incorporating a new Council Chamber as part of proposed plans without any appreciable impact on the overall size of the new facility. One suggestion is to incorporate a new Council Chamber as part of the design for a second courtroom for POA. Staff will continue to pursue the feasibility of this valuable addition to the project during its next phases. CONCLUSION: Staff feel that the process to develop the proposed new facility for Elgin County Museum, POA and a multi-purpose Council Chamber is off to an excellent start. All aspects of the plan presented to Council on July 23, 2013 remain feasible. The next phase is to award the RFP for architectural design services at Council’s meeting on December 12, 2013. RECOMMENDATION: THAT the report titled “Progress Report 1 – Proposed New Facility for Museum and POA / Multi-Purpose Council Chamber” dated October 7, 2013 be received and filed. All of which is Respectfully Submitted Approved for Submission Brian Masschaele Mark G. McDonald Director of Community and Cultural Services Chief Administrative Officer Leesa Shanley Provincial Offences Supervisor 60 Guelph / Wellington POA Courtroom Wellington County Museum and Archives 61 Dufferin County POA Ticket Payment Office Dufferin County Museum and Archives 62 Region of Waterloo Museum 63 REPORT TO COUNTY COUNCIL FROM: Mark G. McDonald, Chief Administrative Officer DATE: October 16, 2013 SUBJECT: Health Recruitment Activities INTRODUCTION: Attached for council’s consideration is a report from the St. Thomas C.A.O/Clerk to city council with a number of recommendations. The city, on behalf of the county, administers the partnership. It would be prudent to accept the recommendations as contained in the report. DISCUSSION: There are essentially two items requiring council’s attention in the attachment. The first being a request to add a member of the Elgin Medical Association to the partnership and the second being more of a housekeeping matter; that being, the formal acknowledgement that Dr. Kellie Scott has fulfilled her contractual obligations according to the funding agreement previously approved. CONCLUSION: As a member of the Health Recruitment Partnership, County Council is being asked to concur with the recommendations contained within the attached report from the City C.A.O./Clerk. The recommendations are designed to enhance the work of the partnership and to formally accept that contractual obligations from one of the partners has been fulfilled. RECOMMENDATION: THAT Elgin County Council concur with the recommendations contained in the attached report from the City C.A.O./Clerk dated October 15, 2013 titled “St. Thomas - Elgin Health Recruitment Partnership”. All of which is Respectfully Submitted Mark G. McDonald Chief Administrative Officer 64 65 REPORT TO COUNTY COUNCIL FROM: Peter Dutchak, Deputy Director of Engineering Services DATE: October 4, 2013 SUBJECT: Road User Agreement Clearbeach Resources Inc. INTRODUCTION: Clearbeach Resources Inc. have requested permission to install t pipelines across Shackleton Line (County Road 13), in the Munici Dutton/Dunwich. The county solicitor has prepared an agreement sim prepared agreements for privately owned utilities located on cou DISCUSSION / CONCLUSION: Clearbeach Resources Inc. has requested to install two pipelines 100mm) to convey oil and natural gas across and under Shackleton 13), in the Municipality of Dutton/Dunwich and near municipal add Shackleton Line. The pipelines will be installed a minimum of 1.5 m ditch elevation (2.8 metres below the road surface) and utilize for their installation. The county solicitor has prepared an agreement similar to other for private utilities on county roads. Some of the agreement hi A 20 year (plus a 10 year renewable) term A $500 annual fee $10 million liability insurance naming the County as additional The project was discussed with the Municipality of Dutton / Dunw concerns with the installation. RECOMMENDATION: THAT the Warden and CAO be directed and authorized to execute th agreement with Clearbeach Resources to install two pipelines und All of which is Respectfully Submitted Approved for Submission Peter Dutchak Mark G. McDonald Deputy Director of Engineering Services Chief Administrative Of 66 REPORT TO COUNTY COUNCIL FROM: Clayton Watters, Director of Engineering Services DATE: September 26, 2013 SUBJECT: Bridge Weight By-Law INTRODUCTION: All municipalities are required to re-evaluate the condition of weight restricted structures every two years as per the Ontario Highway Bridge Design Code. DISCUSSION: The County of Elgin has seven structures that have weight restrictions. There are two on county roads: Meeks Bridge and King George VI Lift Bridge (See Schedule No. 1). The remaining five bridges are on local roads: Fleming Creek, Fulton, Gillets, Jamestown and Vienna (See Schedule No. 2). Spriet Associates London Limited was retained to analyze and review the weight restrictions on the seven structures. The present load rating as described in Schedule 1 and 2 continue to meet the requirements of CSA S6.00 in the Bridge Design Code. There is one change to the by-law, Vienna Bridge, which has been reduced to a weight limit of 5 tonnes per vehicle to reflect the state of the structure. CONCLUSION: The County of Elgin bridge weight by-law is required to be updated bi-annually as per the Ontario Bridge Code. Seven county bridges: Fleming Creek, Fulton, Gillets, Jamestown, Meeks and King George VI can retain the current limit posting with no remedial action. Vienna Bridge limit posting was reduced due to changes in a few of the structural members. RECOMMENDATION: THAT no vehicle or any class thereof, whether empty or loaded shall be operated over any bridge designated on Schedules No. 1 and No. 2 forming part of this by-law with a weight in excess of the weight limited prescribed in the schedule for such bridge and that this by-law become effective until October 22, 2015; and THAT this by-law become effective once the weight postings have been posted; and THAT By-Law No. 11-22 be repealed; and, THAT the report titled “Bridge Weight By-Law” dated September 26, 2013 be received and filed. 67 All of which is Respectfully Submitted Approved for Submission Clayton Watters Mark G. McDonald Director of Engineering Services Chief Administrative Officer 68 SCHEDULE NO. 1 By-Law No. 13-22 BRIDGES ON COUNTY ROADS No.BridgeRoadName of LocationWeightYear of Type of No.No.BridgeLimit in ConstructionFloor (MTO)TonnesFinish 1.5-13327MeeksLot 16, Range 1 81900Concrete North of Union Road, Township Of Southwold 2.5-1364KingReg. Plan 117, Level 1 – 131938Steel Georgeformer Village of Level 2 – 18 VI Lift Port Stanley, now Level 3 – 23 BridgeMunicipality of Central Elgin, East Side of Kettle Creek, Lot 5, West Side of Kettle Creek, Lots 5 and 6. This weight limit is based on the detailed evaluations and recommendations of Spriet Associates as per their report dated September 26, 2013. 69 SCHEDULE NO. 2 By-Law No. 13-22 BRIDGES ON LOCAL ROADS No.BridgeName of LocationWeightYear of Type of No.BridgeLimit in ConstructionFloor (MTO)TonnesFinish 1.5-110Fleming Lot A, Con. Gore, Level 1 - 13 1940Concrete CreekMunicipality of West Level 2 - 24 ElginLevel 3 - 36 2.5-60FultonLots 3 and 4, Range Level 1 - 12 1912Concrete I, West of River Level 2 - 18 Road, Township of Level 3 - 23 Southwold 3.5-139GilletsLot 27, Con. IV Level 1 - 25 1930Concrete Municipality of Level 2 - 32 Central Elgin Level 3 - 34 4.5-138JamestownLot 28, Con. II Level 1 - 7 1909Wood Municipality of Level 2 - 12 Central Elgin Level 3 - 17 5.5-158ViennaLot 14, Con. III 51925Concrete Municipality of Bayham This weight limit is based on the detailed evaluations and recommendations of Spriet Associates as per their report dated September 26,2013. 70 REPORT TO COUNTY COUNCIL FROM: Clayton Watters, Director of Engineering Services DATE: September 26, 2013 SUBJECT: Plains Baptist Church - Request for Transfer of Road RiOf-Way Property on Sparta Line at Fairview Road. INTRODUCTION: In the summer of 2012, staff prepared a report regarding parking Sparta Line and Fairview Road. The following was adopted: -law be amended to include a 60 km/hr reduced speed zone on Sparta line (County Road 27) from 70 meters east o westerly 359 meters; and, THAT the existing parking by-law be amended to include a no park south-west corner of Sparta Line and Fairview Road) 70 meters lo meters west of the north-west property limit and proceeds easter THAT staff report back to council on ways and means to transfer lease agreement the section of road allowance on the north-west church's use as additional parking; and, THAT the OPP be notified of the establishment for this reduced s The speed zone reduction and the parking restrictions have been This report will discuss a request to transfer a small portion o to the church. DISCUSSION: An email was received from the Trustees of the Plains Baptist Ch portion of county right-of-way to the church. The intent of the transfer of the property i for the church parishioners to park their vehicles for church se . A third option that addresses the church and the County position is stat The first option is to lease the property. This option would reqan agreement, additional insurance, and a legal survey. The normal practice is all the associated costs for such an arrangement. 71 The second option is to transfer the property to the church. To Act the County would need to: declare the property surplus, comp notify the public of the surplus property. Very infrequently does the County transfer a portion of a public roadway for private usage. Although a relatily small portion of land, this piece of land will have an important use in future years: t movement; locations for local services such as potable water, sa sewer; and private infrastructure such as telecommunications, el natural gas, as examples. The status quo option, vehicles continue to park on county prope In many circumstances throughout the County, vehicles use munici vehicles for personal and non-personal activities. Also, there i either party for such an arrangement. Many examples exist where for parking in front of churches and cemeteries: Sparta; Avon; F Leasing or selling the property will limit the C fact create a situation in the future were the County would have for future use, thereby doubling the cost. Option three is the preferred option since it does not cost mone the church. Staff do recommend that the church attendees park as limit as possible. CONCLUSION: The Plains Baptist Church Trustees requested a transfer of a small portion of County property to accommodate their overflow parking for services. The and the preferred option is the stays quo. The status quo meets the needs of the church and the County. RECOMMENDATION: THAT the report titled "Plains Baptist Church - Request for TranOf- Way Property on Sparta Line at Fairview Road" dated September 26 and filed; and also, THAT the trustees be formally notified of the C the identified area for an indefinite period. All of which is Respectively Submitted Approved for Submission Clayton Watters Mark G. McDonald Director of Engineering Services Chief Administrative Officer 72 REPORT TO COUNTY COUNCIL FROM: Clayton Watters, Director of Engineering Services DATE: October 8, 2013 SUBJECT: Small, Rural and Northern Municipal Infrastructure Prog Program INTRODUCTION: The Province of Ontario, in the 2013 budget, announced a $100 mi the Small, Rural and Northern Municipal Infrastructure Fund (SRN bridges; water; and waste water projects. An important part of the program is that municipalities must sho project fits within their comprehensive asset management plan. This report will recommend a project for the Expression of Inter DISCUSSION: The province introduced a $100 million capital program in the 20 program is for critical road, bridge, water and waste water proj to address urgent public health and safety issues or maintain pu the long-term. Secondly, the program must be identified as a pri asset management plan. Lastly, applicants must have challenging and limited fiscal flexibility. The program has a two-stage selection process. Firstly, applican for pre-screening. The pre-screening will identify projects with alignment with the program objectives and minimize the time to p for submission. The EOI must be submitted by November 1, 2013. The successful ap notified and a full application will be due in January 2014. A f successful application is expected by February 2014. The assessment criteria is as follows: the criticality of the pr must identify whether or not the proposed project addresses the safety issue or reduces the risk of a specific future concern. C management plan is attesting that the project is a priority of t province will review some key economic indicators: produced by t Statistics Canada; total weighted property assessment and income challenging economic conditions. 73 The County can meet the program requirements for road projects a For a road project the applicant must address the health and saf terms of accident risk. A bridge project is a function of the co which is systemically assessed by the Ontario Structure Inspecti The road project with the greatest importance to the County of E Environmental Assessment (EA) has recently been completed and wa submission for the last program - MIII. The county's EOI was acc did not meet the screening conditions for the second round. The Line will be a reconstructed road in a new location, which was t the EA. The new road will be approximately four kilometers long, Staff is recommending a re-submission of the project due to: bei priority; this is a co-sponsored project with the Port Burwell A Supply System (PBASWSS); the EA was completed; a short-term solu completed; the need for a long-term solution remains; only one a during an emergency situation; a road closure will increase the county roads; the application can be submitted quickly; the prov aware of the project and its benefits; and the PBASWSS will be s application with the County to replace the existing water line. recommending the project is that the project was not accepted in The PBASWSS is interested in making an application for the repla the water line on Dexter Line, from Quaker Road to Imperial Road encouraged and working together with the PBASWSS, through a join reduce administrative, engineering and construction costs. For t County will complete the application for both parties due to the PWASWSS portion will be $1.5 million. The County will request fu (approximately 45%) and the PBASWSS is requesting 90% of the $1. million. The share of provincial funding for the project is a maximum of whichever is lower, per municipality. Included in the 10-year Capital Program was sufficient monies to cost for this project. Another option for Council to consider is a bridge project. The greatest importance is Mapleton Bridge on Belmont Road. Belmont provincial highway that was transferred to the County in 1997. T span, concrete rigid frame structure that was constructed in 195 the needs of the County, the structure requires extensive repair effective solution is to replace the structure. During the repla will be erected, to meet the needs of the traveling public, othe have an extensive detour. The project is estimated at $2 million bridge. The County can meet the program requirements for a bridge replac benefits of this project are: bridge platform width increases to access for large farming equipment; increased hydraulic capacity 74 potential for roadway flooding; and use of newer materials and c dramatically increase life cycle. The barriers for this project bridge infrastructure; potential for increased collisions due to CONCLUSION: Each project is important to the County but staff is recommendin relocation due to the roads significant importance to the community and the County. Staff are recommending a joint application with the PWASWSS and the lead with the application. A joint application is encouraged the stakeholders, which will assist other municipalities in secu otherwise not be able to use a portion of the $100 million alloc RECOMMENDATION: THAT the report titled "Small, Rural and Northern Municipal Infr October 8, 2013, be received and filed; and, THAT the County of Elgin make an Expression of Interest applicat construction of Dexter Line as a joint application with the PBAS seek the maximum $2 million; and, THAT the MPP Jeff Yurek be forwarded a copy of this report and a recommendation. All of which is Respectfully Submitted Approved for Submission Clayton Watters Mark G. McDonald Director of Engineering Services Chief Administrative Officer 75 REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh Director of Financial Services DATE: October 8, 2013 SUBJECT: Budget Comparison September 2013 INTRODUCTION: Attached is the budget comparison for September 2013 for the Cou performance for the month of $171 thousand; bringing year-to-date performance to a favourable $651 thousand. DISCUSSION: Once again the major contributor to the favourable performance i favourable performance for the month of September of $121 thousa project costs is $58 thousand less than budgeted, and hours work budgeted resulting in a further $30 thousand of favourable perfo RECOMMENDATION: September 2013October 8, 2013 be received and filed. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer 76 YTDCurrent Month County of Elgin Income StatementActualActual Perform.Perform. ExpensesExpenses As of September 30, 2013 RevenueNetNetRevenueNetNet TotalTotal (20,151,309) 125,294 (20,026,015) (238) (6,861,649) 120,907 (6,740,742) 1 1TAXES 2INTEREST CHARGES & INCOME(53,073) 16 (53,057) 493 (9,001) - (9,001) 0 3SOCIAL SERVICES - ST. THOMAS - 1,577,400 1,577,400 (51,900) - - - - 4HEALTH UNIT 703,770- 703,770 78,197- 78,197 - - 5GRANTS 801,915- 801,915 - - - - - 6RENTAL INCOME (141,197) 109,922 (31,275) (15,689)(0) (15,689)- (0) 7 PROPERTY ASSESSMENT 539,730- 539,730 - - - - - 8ONTARIO MUNICIPAL PARTNERSHIP FUN -(1,328,175) (1,328,175) - - - - - 9PROJECTS (11,150) 166,780 155,630 2 - - - - - - - (0) - - - 0 10 Total Corporate(21,684,903)4,024,827(17,660,076)(51,643)(6,886,339)199,104(6,687,235)1 11WARDEN AND COUNCIL 222,919(23) 222,896 24,968 22,886- 22,886 5,184 12ADMINISTRATIVE SERVICES (14,275) 328,567 314,292 31,884 (1,065) 30,423 29,358 3,654 13FINANCIAL SERVICES 381,583- 381,583 14,445 37,992- 37,992 3,063 14HUMAN RESOURCES (20,287) 360,837 340,550 20,222 37,911- 37,911 1,981 15ADMINISTRATION BUILDING (306,708) 527,197 220,490 48,673 (36,382) 45,643 9,261 15,184 16CORPORATE SERVICES 433,987- 433,987 14,518 27,242- 27,242 2,941 17ENGINEERING SERVICES (1,066,858) 10,159,796 9,092,938 48,652 (49,270) 187,826 138,555 7,351 18HOMES FOR SENIORS SERVICES(13,203,564) 15,627,590 2,424,026 340,986 (1,489,080) 1,528,957 39,878 120,802 19 MUSEUM/ARCHIVES (51,086) 321,859 270,773 3,288 (15,816) 35,911 20,095 2,050 20LIBRARY SERVICES (56,017) 1,994,784 1,938,768 10,584 (4,412) 207,860 203,449 4,145 21INFORMATION TECHNOLOGIES (12,256) 605,934 593,678 36,147 (3,160) 33,945 30,785 6,374 22PROVINCIAL OFFENSES (1,203,496) 1,155,328 (48,168) (6,927) (27,642) 249,185 221,544 (4,078) 23COLLECTIONS - POA (316,425) 300,405 (16,019) (97,339)72 92,252 (5,087) (229) 24AMBULANCE & EMERGENCY SERVICES(4,555,299) 6,655,052 2,099,753 40,219 (503,214) 698,091 194,877 175 25ECONOMIC DEVELOPMENT & TOURISM( 108,656) 952,257 843,601 75,412 75,551- 75,551 2,536 --- - - - - - 26 Total Departmental(20,914,949)40,028,09519,113,146703,143(2,227,380)3,311,6771,084,297171,134 27 Total(42,599,852)44,052,9221,453,070651,500(9,113,719)3,510,781(5,602,939)171,135 77 J:\Common\Finance\Monthly Performance\Financial Services\Summary10/10/2013 8:46 AM REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh Director of Financial Services DATE: August 26, 2013 SUBJECT: West Lorne Heritage Homes Not for Profit Corporation Community C Tax Reduction INTRODUCTION: The Municipal of West Elginhas requested that the County of Elgin apply the residential ratio of one (1) to a property that would otherwise carry the co. DISCUSSION: Section 110(6) of the Municipal Act allows for this reduction fo facilities. West Lorne Heritage Homes Not for Profit Corporatio centre for the provision of health and social services. West Elginhas passed by-law 2013-61 allowing for the reduction in tax ratio for the West Elgincommunity centre project and has requested that the County also ratio on this property effective January 1, 2011. Using 2013 County tax rates and 2013 Phase-In Assessment, a savings to the Elgincommunity centre project of $1100 in annual County taxes would be realized. West Elgin is requesting that this by-law be effective back to 2 cost for taxation years 2011-2013 will be $3,300. This reductio then be borne by other taxpayers across the County. CONCLUSION: Council has shown its support for community projects. The reduct this property will assist this not-for-profit corporation in the services for the local community. RECOMMENDATION: THAT Council approve a tax ratio of one (1) for West Lorne Herit Community Centre, known as "the Hub" located at 146 Munro Street Village of West Lorne, now in the Municipality of West Elgin; and, THAT this tax ratio shall apply to taxation as of the effective supplementary or omitted assessment notice on the property; and, THAT a by-law be prepared with an effective date of January 1, 2 78 THAT the Municipality of West Elginbe requested to keep the County of Elgin apprised as to the status of the assessment on this property. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer 79 80 81 82 83 84 85 CORRESPONDENCE – October 22, 2013 Items for Information (Consent Agenda) – (Attached) 1. Hon. Shelly Glover, Minister of Canadian Heritage and Official Languages responding to correspondence dated June 13, 2013 regarding reinstatement of the National Archival Development Program (NADP). 2. Melanie Knapp, Corporate Administrative & Accessibility Clerk, City of St. Thomas, regarding elimination of City/County Hospital Appointment. 3. Small, Rural and Northern Municipal Infrastructure Fund; a) AMO Communications announcement. b) Martin Bohl, Director, Ministry of Agriculture and Food with information on how to apply. 4. Serge Lavoie, SWEA with email regarding SWEA Regional Transportation Summit. 5. Elgin Manor with an invitation to their 10 year Anniversary Celebration and Open House on Tuesday, October 22, 2013 from 1:15 p.m. to 3:00 p.m. 6. Keri Selkirk, Executive Director, Thames Valley Family Health Team with a copy of their 2013 Annual Report. 7. Bruce Curtis, Manager, Community Planning and Development, Ministry of Municipal Affairs and Housing with notice of approval of the new Elgin County Official Plan. 8. Invitation to Mental Health Care Program Update on Tuesday, October 29, 2013 from 12:00 p.m. to 1:00 p.m. at the Elgin County Administration Building. 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 COUNTY OF ELGIN By-Law No. 13-22 “BEING A BY-LAW TO RESTRICT THE WEIGHT OF VEHICLES PASSING OVER BRIDGES AND TO REPEAL BY-LAW NO. 11-22” WHEREAS Section 123 (2) of the Highway Traffic Act, being Chapter H.8, R.S.O. 1990, as amended, provides that the Municipal Corporation or other authority having jurisdiction over a bridge may by by-law limit the gross weight of any vehicle or any class thereof passing over such bridge, and the requirements of Subsection 1 with respect to the posting up of notice apply thereto; and WHEREAS it is deemed expedient to limit the weight of vehicles passing over certain bridges in the County of Elgin. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. That no vehicle or any class thereof, whether empty or loaded, shall be operated over any bridge designated in the Schedules No. 1 and No. 2, forming part of this By-Law, with a weight in excess of the weight limit prescribed in the Schedule for such bridge. 2. That any person violating any of the provisions of this By-Law shall be subject to the penalty provided in Section 125 of the Highway Traffic Act. 3. That this By-Law shall become effective once a notice of the weight permitted, legibly printed, has been posted up in a conspicuous place at either end of each bridge designated in the attached Schedules. 4. That this By-Law shall be effective upon passing and until October 22, 2015. 5. That By-Law No. 11-22 be and is hereby repealed. ND READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 22DAY OF OCTOBER 2013. Mark G. McDonald, Cameron McWilliam, Chief Administrative Officer. Warden. 106 SCHEDULE NO. 1 By-Law No. 13-22 BRIDGES ON COUNTY ROADS No.BridgeRoadName of LocationWeightYear of Type of No.No.BridgeLimit in ConstructionFloor (MTO)TonnesFinish 1.5-13327MeeksLot 16, Range 1, 81900Concrete North of Union Road, Township of Southwold 2.5-1364KingReg. Plan 117, Level 1 – 131938Steel Georgeformer Village of Port Level 2 – 18 IV Lift Stanley, now Level 3 – 23 BridgeMunicipality of Central Elgin, East Side of Kettle Creek, Lot 5, West Side of Kettle Creek, Lots 5 and 6. This weight limit is based on the detailed evaluations and recommendations of Spriet Associates as per their report dated September26, 2013. 107 SCHEDULE NO. 2 By-Law No. 13-22 BRIDGES ON LOCAL ROADS No.BridgeName of LocationWeightYear of Type of No.BridgeLimit in ConstructionFloor (MTO)TonnesFinish 1.5-110FlemingLot A, Con. Gore, Level 1-13 1940Concrete CreekMunicipality of West Level 2-24 ElginLevel 3-36 2.5-60FultonLot 3 and 4, RangeLevel 1-12 1912Concrete I, West of River Level 2-18 Road, Township of Level 3-23 Southwold 3.5-139GilletsLot 27, Con. IV, Level 1-25 1930Concrete Municipality of Level 2-32 Central Elgin Level 3-34 4.5-138JamestownLot 28, Con. II, Level 1-7 1909Wood Municipality of Level 2-12 Central Elgin Level 3-17 5.5-158ViennaLot 14, Con. III, 51925Concrete Municipality of Bayham This weight limit is based on the detailed evaluations and recommendations of Spriet Associates as per their report dated September 26, 2013. 108 COUNTY OF ELGIN By-Law No. 13-23 110(6) 2001, WHEREAS Section of the Municipal Act, as amended, permits a municipality to exempt from taxation for municipal and school purposes for ca agreement to provide municipal capital facilities has been enter notice provisions, limitations and requirements set out in the M WHEREAS the Corporation of the Municipal of West Elgin has enter with the West Lorne Heritage Homes Not for Profit Corporation for the provision of municipal capital facility, being a community centre, known as "the Hub" for the provision of health services, and WHEREAS the Municipal of West Elgin has requested the County of Elgin to apply the tax ratio of 1 to the West Lorne Heritage Homes Not for Profit Corporation project. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN HEREBY ENACTS AS FOLLOWS: 1. That the tax ratio of 1 shall apply to the West Lorne Heritage 146 Centre, known as "the Hub" located at Munro Street in the former Village of West Lorne, now in the Municipality of West Elgin. 2. That this tax ratio shall apply to taxation raised for municipa effective date of the first supplementary or omitted assessment as issued by the Municipal Property Assessment Corporation pursu Assessment Act and shall apply as long as the Facility Agreement and not in default. 3. THAT the Warden and the Chief Administrative Officer, or altern directed to execute all documents necessary in that behalf and t of the Corporation of the County of Elgin. 4. 1, 2011. That this by-law shall be effective as of January ND READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 22 DAY OF OCTOBER 2013. Mark G. McDonald, Chief Administrative Officer. Warden. 109 CLOSED MEETING AGENDA October 22, 2013 Staff Reports: 1) Director of Human Resources– Municipal Act, Section 240.2 (d) labour relations or employee negotiations– 2013 Labour Relations Climate. 2) Director of Homes and Seniors Services – Municipal Act, Section 240.2 (b) personal matters about an identifiable individual, including municipal or local board employees – The Director of Homes and Seniors Services will present a verbal report. 110