Loading...
2539 I. As soon after the hour of meeting as there shall be a quorum present, the Warden shall take the chair and members present shall be called to order. ·i ORDER OF PROCEEDINGS IN COUNCIL 7. places, officer II The members of the Council shall not leave their on adjournment, until the Warden or other presiding leaves the chair 6. The Council shall always adjourn at the hour of o'clock P.M., if in Session at that hour, unless otherwise determined by a vote of two-thirds of the members present. 11 5. The Council shall always adjourn at the hours of 12 o'clock, noon, and 6 o'clock, afternoon, if in Session at these hours, unless otherwise determined by a vote of a majority of the members present 4. Unless there shall be a quorum present in half an hour after the time appointed for the meeting of Council, the Council shall then stand absolutely adjourned until the next regular hour of meeting, and the Clerk or Deputy Clerk shall, if required by two members, take down the names of the members present at the expiration of such half hour. 3. The first meeting of Council, after a regular elec- tion and the first meeting in the second year of its term, shall be held at the hour of two o'clock in the afternoon on the third Tuesday in December, and for every other day or sitting in the Session, such hour shall be regulated at the previous adjournment. 2. A member of a county council shall not take his seat until he has filed with the clerk of the county council a cer- tificate (Form 19) under the hand of the clerk of the munici- pality for which he was elected and the seal of the corporation. (The Municipal Act, Section 185) 1. In all the proceedings had or taken in the Municipal Council of the Corporation of the County of Elgin, the follow- ing rules and regulations shall be observed, and shall be the rules and regulations for the order and despatch of business in the said Council, and of the Committees of the said Council MEETINGS AND ADJOURNMENT OF COUNCIL I PROCEEDINGS TJŒREFORE the Municipal Council of the County of Elgin enacts as follows: IN COUNCIL of the Corporation WHEREAS it is expedient to regulate the proceedings in Council and in Committees of the same, and the Officers of the Corporation of the County of Elgin, and to amend and con- solidate all other By-Laws relating to the proceedings in Council, COMMITTEES THEREOF " . CORPORATION OF THE COUNTY OF ELGIN AND THE MUNICIPAL COUNCIL OF THE TI!E OFFICERS AND "TO REGULATE THE PROCEEDINGS IN r'" . ..' By-Law No COUNTY OF' ELGIN -...,...,..-'~" 2539 '-""--'-'~""-~~" --'-',,--, 14. After a motion is passed, or a report adopted, no motion to alter or amend the same shall be considered during the same Session of Council, unless the motion to alter or amend is moved and seconded by two members from among those who voted with the majority that carried said motion or report. 13. No member shall speak more than once on the same question, without leave of the Council, except in explanation of a material part of his speech, which may have been miscon- strued; but then he is not to introduce new matter. The mover and seconder may speak a second time. 12. Any member may require the question or motion under discussion to be read at any time during the debate, but not so as to interrupt a member while speaking. 11 10. Council . is No member No member shall in Session. shall speak beside the question in debate. smoke in the Council Chamber while 9. No member shall speak disrespectfully of The Reigning Monarch, nor of any of the Royal Family, nor of the Governor-General, Lieutenant-Governor, or other person admin- istering the Government of the Dominion, or of this Province; nor shall he use offensive words against this Council, or against any member thereof. 8. Any member called to order shall at once sit down, unless permitted to explain, and the ruling of the Warden or other Presiding Officer shall be final, unless otherwise de- cided by the Council on an appeal from such ruling. 7. When the Warden or other Presiding Officer is put- ting the question, no member shall walk across or out of the room, nor interrupt the speaker, except to a question of order, nor pass between the speaker and the chair, and no councillor shall leave his place during the sitting of the Council without turning to the chair as he retires, and mak- ing a bow in such a manner as that any member present may have an opportunity to object to the absence of such retiring member. 6. Every member present when a question is put shall vote thereon, unless the Council shall excuse him, or he be personally interested in the question, but such interest must be resolvable into a personal pecuniary profit, or such as is peculiar to that member and not in common with the interests of the County at large, or as covered by legislation dealing with matters of a conflict of interest. 5. When two or more members rise at once, the Warden shall name the member who is to speak first, but his decision shall be subject to an appeal by Council and may be overruled by a majority vote thereof 4. Every member, previous to his speaking to any ques- tion or motion, shall rise from his seat and address himself to the Warden or other Presiding Officer. 3. Immediately after the Warden or other Presiding Officer shall have taken his seat at the first day of each Session, then the minutes of the preceding Session as mailed to each member shall be confirmed as read or amended and shall be signed by the Warden and Clerk or Deputy Clerk. I 2. In case the Warden shall not be in attendance, the Clerk or Deputy Clerk shall call the meeting to order, until a Chairman shall be chosen, and the member so chosen to pre- side shall take the chair during the absence of the Warden, but at the meeting only at which the member has been so chosen. :Î. r'" ': 3 15. Upon a division of any question before the Council or any Committee thereof, except Committee-of-the-ìihole, and if required by any member of Councilor the Committee, the names of those voting on the matter before the Councilor the Committee shall be recorded YEA and NAY as the members vote on the question. 16. Questions under the proper order of the day may be put to the Warden or other Presiding Officer, or through him to any member of the Council, relating to any motion, or other matter connected with the business of the Councilor the affairs of the County, but no argument or opinion is to be offered, nor any facts stated, except so far as may be neces- sary to explain the same; and in answering any such questions a member is not to debate the matter to which the same refers. 17. It shall be lawful for the Warden or other Presiding Officer, subject to an appeal to the Council, to order the doors of the Council Chamber to be closed; and when the doors shall be directed to be closed, all persons, except the mem- bers, the Clerk, and the Deputy Clerk shall retire, and, or, expel or exclude from any meeting any person who is guilty of improper conduct. III ORDERS OF THE DAY l. The Clerk or the Deputy Clerk shall have prepared for the use of the members the general order of the day, con- taining: 1st. Roll Call 2nd. Confirmation of Minutes 3rd. Reading Communications 4th. Presenting Petitions and Delegations 5th. Enquiries by Members 6th. Giving Notice 7th. Reports of Committees 8th. Unfinished Business 9th. New Business 10th. Consideration of By-Laws 11 th . Adjournment. 2. The business shall, in all cases, be taken up in the way in which it stands upon the orders of the day, unless otherwise determined by a vote of a majority of the members present taken without debate thereon. 3. All motions shall be in writing, except to dispose of reports or communications, or to refer to Committees, and shall be seconded before being debated or put to vote; and all motions shall be read and shall then be conveyed to the Warden, who may again read the same. 4. After a motion has been received by the Warden or other Presiding Officer, it shall be deemed to be in posses- sion of the Council, but may be withdrawn at any time by consent of a majority of the members present. 5. A motion to refer the main motion to a Committee shall preclude all amendment of the main question until de- cided. 6. A motion to adjourn shall always be in order unless a vote is being taken, but no second motion to adjourn shall be made until after some intermediate proceedings shall have been laid. 5. A motion in Committee of the vfuole to rise without reporting, or that the Chairman leave the chair, shall always be in order, and shall take precedence of any other motion. On such motion debate shall be allowed, and on an affirmative vote the subject referred to the Committee shall be considered as disposed of in the negative, and the Warden or other Presid- ing Officer shall resume the chair and proceed with other business '. 4. report , On motion in Committee of the Whole to rise and the question shall be decided without debate. 3. Questions of order arising in Committee of the Whole shall be decided by the Chairman, subject to an appeal to the Council, and if any sudden disorder should arise in the Com- ¡rrittee, the Warden or other Presiding Officer will resume the chair, without any question being put. 2. The rules of the Council shall be observed in Com- mittee of the Whole, with the exception of Section II, para- graph 10, so far as may be applicable, except that no motion shall require to be seconded, but no motion for the previous question, or for an adjournment, shall be allowed; and in taking the yeas and nays the names of the members shall not be recorded, nor shall the number of times of speaking on any question be limited. 1. Whenever it shall be moved and carried that the Council go into a Committee of the ~fuole, the Warden or other Presiding Officer shall leave the chair, and shall appoint a Chairman of Committee of the Whole, who shall maintain order in the Committee, and who shall report the proceedings of the Committee ORDER OF PROCEEDINGS IN CON~ITTEE OF THE WHOLE IV 14. The Warden or other Presiding Officer may vote with the other members on all questions, and any question on which there is an equality of votes shall be deemed to have been negatived, if the Warden has voted 13. When the Warden or other Presiding Officer is called on to decide a point of order or practice, he shall state rule or authority applicable to the case, without argument or com- ment, when required. 12. divis ion Members shall always take their places is called for when any 11. Whenever the Warden or other Presiding Officer is of opinion that a motion offered to the Council is contrary to law, or the rules and privileges of the Council, he shall apprize the members thereof immediately before putting the question thereon, and quote the law or rule or authority applicable to the case, without argument or comment. 10. After any question is finally put to vote by the Warden or other Presiding Officer, no member shall speak to the question, nor shall any other motion be made until after the result is declared; and the decision of the Warden or other Presiding Officer as to whether the question has been finally put shall be conclusive. 9. When the question under consideration contains dis- tinct propositions, upon the request of any member the vote upon each proposition shall be taken separately 8. Only one amendment shall be allowed to an amendment, and any amendment more than one must be to the main question. they ð.re reduced to writing, the main question is put ìnthe reverse order in every amendment submitted shall be decided upon or withdrawn before to vote ~o.--,.,~""""" 4. Any person or group of persons, wishing to address County Council, shall be required to ma~e the necessary ar- rangements through the County Clerk, at least fourteen (14) days prior to the date of the Council Session. Written briefs shall be provided so that sufficient time will permit distri- bution to the members of Council prior to the said Session. . 3. All petitions or other written communications on any subject within the cognizance of any Standing Committee shall, on presentation, be referred to the proper Committee by the Warden without any motion; and no member shall speak upon, nor shall any debate be allowed on the presentation of any petition or other communication to the Council; but any member may move that in referring said petition or other com- munication certain instructions may be given by the Council, or that the said petition or communication complain of some present personal grievance, requiring immediate remedy, the matter contained therein may be brought into immediate dis- cussion and disposed of forthwith. 2. Every member presenting any petition, protest, or other written application to the Council, shall examine the same, and shall be answerable that they do not contain any impertinent or improper matter, and that the same is respect- ful and temperate in its language; he shall also endorse thereon the name of the applicant and the substance of suèh application, and sign his name thereto, which endorsement only shall be read by the Clerk, unless a member shall require the reading of the paper, in which case the whole shall be read. 1. Every petition, protest, or other written applica- tion intended to be presented to the Council, must be fairly written or printed on paper, and signed by at least one person PETITIONS AND COMMUNICATIONS VI 6. All by-laws adopted shall be printed ings of the Council. in the proceed- 5. All amendments made in Committee of the Whole shall be reported by the Chairman to the Council, through the Warden or other Presiding Officer, who shall receive forthwith. Af- ter report, the by-law shall be open to debate and amendment before it is ordered for a third reading., When a by-law is reported without amendment, it is forthwith ordered to be read a third time at such time as may be appointed by the Council. 4. Any by-law for the Appropriation of money, brought in on the report of a Committee of the Whole, shall pass through all its stages without being again referred to the Committee of the ~fuole, unless upon special motion in writing. 3. The question: "That this by-law be now read a first time", shall be decided without amendment or debate, and shall be read a second time before it is committed, and read a third time before it is signed by the Warden. 2. When a by-law is read in the Council, the Clerk or Deputy Clerk shall certify the readings, on the back thereof. After by-laws have passed he shall be responsible for their corrections should they be amended 1. Deputy Every by-law shall be introduced by the Clerk or Clerk and shall be authorized by a Committee of Council r'w~' READING OF BY-LAWS -"''''--'-, AND PROCEEDINGS THEREON v - 5 .._._~._--.--- 8. Members of the Council may attend the meetings of any of the Committees, but shall be seated in the public area and shall not be allowed to vote nor take any part in the discussion or debate, unless requested to do so by the chair- man. i 7. Special meetings of Committees may be called by the chairman whenever he shall consider it necessary to do so, and it shall be the duty of the chairman, or in his absence the Clerk or Deputy Clerk of the Council, to summon a special meeting of Committee whenever requested in writing to do so by a majority of the members of the Committee. 6. The time and place of meetings of Committees during Sessions of Council shall be arranged with the Clerk or Deputy Clerk by the chairman, and in his absence by the Clerk or Deputy Clerk. 5. The members of each Standing Committee shall, at their first meeting, elect a chairman from among themselves, and as soon as such chairman has been elected, the time of the future regular meetings of the Committee shall be deter- mined by the members thereof, and also the hour at which each of such meetings shall be held. 4. Each Standing Committee of the Council, except where otherwise specially provided, shall consist of such members of the Council, not exceeding one member from each Municipality, excluding the Municipality represented by the Warden as the Council s.hal1 name as aforesaid. 1st 2nd. 3rd 4th 5th 6th 7th 8th 9th 10th 11th Finance Agricultural Property County Government Educational Social Services Homes for Senior Citizens County r(oads Personnel Local Government Study Reception and Entertainment 3. There shall be annually appointed, at the first meeting of each Council, the following Committees which shall compose the Standing Committees of the Council for the year: 2. A majority of the number of members composing any Standing or Select Committee, shall be a quorum to do business 1. The Warden shall appoint a Committee offour members of Council to strike the Standing Committees for the year and appoint representatives to various boards. The Warden shall be, ex-officio, a member of all the Standing Committees, and is considered to be one of the number shown to be on each of the Committees I ORGANIZATION VII 6 OF' COMMITTEES II VIII CŒ~lITTEE MEETINGS l. The business of the respective Standing and Select Committees shall be conducted under the following regulations (A) The Chairman shall preside at every meeting and shall vote on all questions submitted, and in case of an equal division the question shall be passed in the negative. (B) He shall sign all such orders and documents as the Committee may legally order. (C) In his absence, one of the other members shall be elected to preside, who shall discharge the duties of the Chairman for the meeting until the arrival of the Chairman. (D) No order or authority to do any matter or thing shall be recognized as emanating from any Committee unless it is in writing, or unless it is signed by the Chairman, or Acting Chairman, or Secretary there- of. IX DUTIES OF C01~ITTEES 1. The general duties of all the Standing and Select Committees of the Council shall be as follows: (A) To report to the Council from time to time, whenever desired by the Council, and as often as the interests of the County may require, on all matters connected with the duties imposed on them respectively, and to recommend such action by the Council in relation thereto as may be deemed neces- sary. (B) To cause to be prepared and introduce into the Council, all such by-laws as may be necessary to give effect to the reports or recommendations of the respective Committees that are adopted by the Counci l. (C) To consider and report respectively on any and all matters referred to them by the Councilor Warden, the Chairman signing such report and bring- ing up the same. X FINANCE COMMITTEE 1. The Finance Committee shall be composed of all the Reeves. 2. It shall be the duty of the Finance Committee to present to the Council not later than June in each year a full and particular exhibit of the financial affairs of the Council at the termination of the preceding financial year, together with an estimate of the amount required to be raised by assessment during the current year. 3. To report to the Council not later than April 1st, in each year, as to the manner in which the revenue required for the current year should be raised. 4. To receive all approved budgets from the various Committees and Boards for the purpose of reviewing and recom- mending adoption to County Council. ;~ I 8 5. To see that all duties and services which ought to be performed by the Treasurer, and the officers in his depart- ment, are fully executed. 6. To determine a fair and equitable apportionment of County Rate for each year. XI AGRICULTURAL COMMITTEE 1- The Agricultural Committee shall be composed of all the rural Reeves. 2. To supervise and instruct work carried on by the Weed Inspector and Tree Commissioner. 3. To review all grants pertaining to agriculture and make recommendations on same to the Fina.nce Committee. XII PROPERTY COMMITTEE 1. The Property Committee shall be composed of five (5) members. 2. It shall be the duty of the Property Committee to consider and report on all affairs in connection with the repairing, purchasing, leasing or selling of County property, exclusive of property bought for road purposes. 3. To regulate and have supervision of all matters connected with the Jail, Court House, Registry Office, Munic- ipal Building, Museum and all grounds and buildings belonging to the County except the Homes for Senior Citizens and the property and buildings used by the Road Department. The Com- mittee to be authorized to approve and pass all accounts in connection with above and issue orders on the County Treasurer for payment of accounts. XIII COUNTY GOVERNMENT COMMITTEE 1- The County Government Committee shall be composed of eight (8) members. 2. It shall be their duty to consider and make recom- mendations to the County Council of all proposed changes effecting the present functions of County Council. 3. To make recommendations with regard to remuneration and mileage rates of County Councillors, Committee Members and the Warden. XIV EDUCATIONAL CON~ITTEE 1. The Educational Committee shall be composed of all the Deputy Reeves and the Reeves who have no Deputies. 2. It shall be their duty to review and recommend grants for scholarships to the Finance Committee. 3. To provide liaison with the County Board of Educa- tion in the form of a four (4) member Committee and the Warden. 4. To report and advise on Library activities except the budget which shall be direct to the Finance Committee. 'Î " IfJ 9 XV SOCIAL SERVICES COJ~ITTEE 1- The Social Services Committee shall be composed of five (5) members. 2. It shall be their duty to regulate and have super- vision of all matters connected with the Department of Social Services and other related Social Services. 3. To hire help when needed, except the Director or Deputy Director. 4. To report to the Elgin County Council from time to time or whenever requested by the Council, on all matters connected with the duties imposed on them. XVI HOMES FOR SENIOR CITIZENS COMMITTEE 1- The Homes for Senior Citizens Committee shall be composed of five (5) members, all of whom shall be entitled to vote on all matters, and two (2) advisory members who shall have no voting privileges. 2. It shall be the duty of the Homes for Senior Citi- zens Committee to regulate and have supervision of all matters connected with Homes for Senior Citizens and be authorized to approve and pass all accounts and issue orders on the Treasurer for payment of same. XVII COUNTY ROADS COMMITTEE 1. The Roads Committee shall be composed of the fol- lowing: five (5) rural voting members two (2) rural advisory members one (I) urban voting member one (I) urban advisory member The Warden shall be considered as one of the voting members. 2. It shall be the duty of the County Roads Committee to co-operate with and direct the County Road Superintendent in the construction and maintenance of county roads and bridges, and that the said Committee be authorized to approve and pass all accounts for work on said roads and to issue orders on the County Treasurer for payment of same. 3. The Chairman or Warden and the County Road Super- intendent may authorize in writing, a payment, not exceeding a total of $3,000.00 for emergency reasons, where necessary between Roads Committee meetings. XVIII PERSONNEL COMMITTEE 1. The Personnel Committee shall be composed of five (5) members. 2. It shall be their duty to review from time to time and at least once each year the salaries, salary schedules and fringe benefits related to employees who are not covered by a Union or Association agreement. 3. To set up a salary schedule for new positions when they are created and not covered by a Union or Association agreement ,~ If -- ~ lO 4. To be the negotiating committee, with power to add advisory people, when negotiating an agreement with a Union or Association representing employees of the County of Elgin 5. To advertise, for, and interview applicants for the position of Head of a Department or his/her assistant or deputy. 6. To study and recommend to County Council all re- classifications of personnel, changes in fringe benefits, mileage rates, etc. of non Union or non Association employees. 7. To make recommendations to the Elgin County Council with respect to any of the above duties. XIX LOCAL GOVERNMENT STUDY COMNIITTEE 1- The Local Government Study Committee shall be com- posed of five (5) members. 2. It shall be their duty to study and make recommen- dations with respect to all proposed restructuring of local government within the County. XX RECEPTION AND ENTERTAINMENT COMMITTEE 1. The Reception and Entertainment Committee shall be composed of ten (10) members. 2. To be responsible for and to make all the necessary arrangements for the annual Warden's Banquet, and Warden's Reception after the annual election. 3. To be responsible for arranging for meals etc. for each meeting of County Council. 4. To arrange, when required, any function involving entertainment etc. for the County. XXI APPOINTMENT AND DUTIES OF OFFICERS OF THE CORPORATION The duties of the various officers of the Corpora- tion, in addition to those prescribed by law, or by any By- Law or Resolution of the Council, shall be as follows: XXII TREASURER AND/OR DEPUTY TREASURER 1- The Treas1¡rer shall be the head of the Financial Department of the Corporation, and shall be the principal officer and adviser of the Corporation, through the Finance Committee, in all matters relating to the monetary and fi- nancial operations of the County, and especially with regard to its debt, and the estimates to be prepared annually for providing the ways and means for protecting the same, and meeting the annual expenditure, with a careful regard to the maintenance of the County credit. 2. The security of the Treasurer, as required by law, shall be by guarantee bond of any good and sufficient Company or Association duly incorporated for granting bonds of sure- tyship for parties holding positions of trust, and as to the amount of the same and all other particulars, shall be sub- ject to the approval of the Council .J 3. To give notice to the members of the Council of all special meetings thereof; said notice to be mailed to each member at his residence or place of business. 2. To notify each member of the Committees to which they are appointed under this By-Law, as soon as the appoint- ment has been made, of the time and place at which the first meeting of the Committee will be held. 1. It shall be the duty of the County Clerk or Deputy Clerk to perform the duties required of him by statutory or other authority. COUNTY CLERK AND/OR DEPUTY CLERK XXIII 11. The accounts and transactions of his department shall be subject to an audit by the COtlnty Auditors as the Council may direct, and these shall prepare the Annual De- tailed Audit and Abstract Report of Receipts and Expenditures 10. He shall generally superintend the transactions of his department, and the officer of the same, and duly compare, check, and verify the entries of receipts and disbursements with the accounts and vouchers of the same, and with the books of the office. 9. He shall, as early as may be after. the close of the financial year, cause to be prepared for publication any statements of assets and liabilities, and such other informa- tion regarding the County debt, and any other special accounts of the Corporation, as may be required by the Council. 8. He shall be guided in the payments and disbursements of his office by the By-Laws, Rules and Regulations of the Corporation with regard to the passing and verification of accounts by the several Committees, or by statutory or other authority,· and by the appropriations made for their liquida- tion, advising with the Committee of Finance or the Council when requisite. 7. He shall further be the custodian of all bonds and securities of fidelity given for the faithful discharge of the duties of officials and servants of the Corporation, save his own, which shall be deposited with the County Clerk, or Deputy Clerk or otherwise as the Council may direct 6. lIe shall be the custodian of all titles and evidence of titles, deeds, insurance policies, mortgages, leases, bonds, agreements, or other instruments relating to the prop- erty and rentals of the County, and shall only allow the same to be taken from his office on the order of the Councilor on the requisition and receipt of the County Clerk, or the Deputy Clerk, or the County Solicitor, for use in any legal procedure or on the order to produce of any Court of Law or equity. 5. He shall use all diligence in enforcing the prompt collection of all rates, interest, rentals, or other dues of the Corporation, and where necessary, enforce payment of the same by a prompt recourse to legal process. 4. lIe shall also keep special books and registers for recording the debenture debt of the Corporation, the retire- ment of the coupons or interest warrants of the same, and all other changes in the same. II 3. The Treasurer shall keep or cause to be kept, according to the most approved system of bookkeeping, such books of account as may be necessary to show distinctly the receipts and disbursements, and all other reckonings and accountings of what nature or kind, soever, connected with the monetary transactions of the Corporation. iii 4. To have charge of the County seal and only to attach the same to any docum~nt connected with the Corpora~ tion. 5. To attend all meetings of Committees when requested by Chairman, Acting Chairman or Warden, and act as Secretary thereof. 6. He shall be generally responsible for the care and proper maintenance of all buildings on the Court House Block, including minor repairs. XXIV ENGINEER l- It shall be the duty of the County Engineer: To report to the Council, at each Session if necessary, as to the improvements and repairs which, in his opinion, should be undertaken by the Corporation; and also to present to the said Committee a supplementary report as to any additional improvements and repairs to be undertaken during the year, and which were not included in the last preceding report. 2. To have the general superintendence and control of all employees of the Department in the carrying out of all works of construction and repair of buildings ordered by the Council (Property Committee). 3. To be responsible to the Council for the due per- formance of all such work, unless by the resolution, by~law, or contract for the same, such works have been entrusted to some other engineer or architect. 4. To decide upon, select and employ such personnel as may be required from time to time for any Corporation work under his control which has not been let by contract; and such employees shall be paid by the County upon the Engineer's certificate, r~ported to the Treasurer, and shall be subject to dismissal at any time by him or the Council, and all such appointments and dismissals shall be reported to the County Road Committee. 5. To examine and certify all bills for material and labour against th~ Corporation for works in his charge, and to make or cause to be made, the surveys and examinations necessary for the purpose. 6. To have general superintendence and control of all personnel in his department, and of all Corporation contrac- tors, subject to the terms of their respective contracts. 7. To report from time to time to the County Road Com- mittee, or to the Council, as the case may require, any ob- struction he may meet with in the course of his duties or any other matter upon which he may require advice or instruc- tion. 8. To furnish all necessary plans and specifications for all engineering works under the control of the County Road Committee. 9. To cause a notice of any special meeting of the County Road Committee to be mailed to each member of said Committee. 10. To conduct the correspondence of the said Commit- tee, and keep copies of all letters written by him on office business. 2. No member of the Council shall have power to direct or interfere with the performance of any work for the Corpo- ration, and the officer in charge shall be subject to his superior officer, if any, and to the Council, or to any Com- mittee (while acting in that capacity, and not otherwise), to which the Council may, in any case, give authority in that behalf ,î 1. That no tenders be accepted on behalf of the Corpo- ration of the County of Elgin for any purpose unless such tender be accompanied by a certified cheque for such amount as the Committee having to do with the matter may determine. MONEY APPROPRIATIONS, ACCOUNTS, EXPENDI'l'URES AND IMPROVEMENTS , CONTRACTS XXVII 1. The person appointed as Labour Relations Off icer shall attend to such duties and give such legal opinions as may be required by the Council, the Chairman of any Committee thereof, County Clerk or Deputy Clerk, such opinions to be in writing if requested. LABOUR RELATIONS OFFICER XXVI 2. That it shall be the duty of all other Officers of this Corporation to furnish the County Solicitor, upon request, with any documents, books, or papers, or copies of the same, in the custody or possession of such Officers, and to give to the said Solicitor such other aid and assistance as he may re- quire in the performance of the duties of the said office. 1. The person appointed as Solicitor shall attend to such duties and give such legal opinions as may be required by the Council, the Chairman of any Committee thereof, Clerk or Deputy Clerk, such opinions to be in writing if requested. THE COUNTY SOLICITOR XXV 15. He may authorize in writing, the payment of any account which provides for a discount, when the due date is prior to the next Roads Committee meeting. 14. He shall keep proper record of the classification of all employees of his Department and any reclassification or new classification must be done in consultation with the Personnel Committee. 13. To prepare and have the custody of, and be respon- sible for, all such plans and estimates as may from time to time be prepared for the use of the County. 12. To preserve and file all communications and tenders addressed to or read before the said Committee, and to furnish them when required, a copy of any account, letter, report, specification, or other document in the possession of the said Department. r%!C 11. To communicate a copy of any order or minute of the said Committee made at such meeting, to such officials of the Corporation or other persons as may be affected thereby, or to whom the Committee may order the same to be communicated. -_._-~~~ 4. That the Clerk or Deputy Clerk shall inform the members that he is ready to proceed with the election of one of their number to be Warden. ^ .. ~.:';:;";:~;;::;;;;;;C;~-=::::=_:=~_:~-_.",_. ,) 3. That person aspiring an opportunity, County Council the Clerk or Deputy Clerk announce that any to the position of Warden shall be granted not exceeding five (5) minutes, to address 2. That the Clerk or Deputy Clerk shall prepare lists of the names of the members in perpendicular and horizontal lines, and a card for each member with the name of the member written or printed thereon. 1. The Clerk or Deputy Clerk of the County shall take the chair at two o'clùck in the afternoon of the third Tuesday of the month of December in each year, or at such hour and on such day thereafter as he shall find the majority of the mem- bers of the Council present in the Council Chamber ELECTION OF WARDEN XXIX 5. Every By-Law which has passed the Council shall, immediately after being signed by the Warden, and sealed with the seal of the Corporation, be deposited by the Clerk, or Deputy Clerk for security in the vault connected with his office. 4. Any Officer who shall refuse, or wilfully fail or neglect to perform any duty enjoined upon him by any By~Law or Resolution of the Council, or who shall in the discharge of his official duty be guilty of any fraud, extortion, op- pression, favouritism, partiality, or wilful wrong or in- justice, shall be subject to removal from office 3. In all unprovided cases in the Proceedings of Councilor in Committee, the Law of Parliament shall be fol- lowed, and in such cases the decision of the Warden or other Presiding Officer shall be final, and acquiesced without de- bate. 2. No standing rule or order of the Council shall be suspended, except by a vote of two-thirds of the members present. 1. Council, sittings or other No person, except Members and Officers of the shall be allowed to come within the bar during the of the Council without the permission of the Warden Presiding Officer. GENERAL CLAUSES IJ XXVIII 3. No contractor or other person found by the County Engineer; or person in charge on behalf of the Council, or by any Committee of the Council, or declared by a Resolution of the Council, or ascertained by a judicial decision, to have been guilty of defrauding, or attempting to defraud the County, shall again be employed in any capacity on behalf of or re- ceive any contract from the County, without the express sanc- tion of the Council. It shall be the duty of the various officers of the Corporation to forthwith report all such frauds, or attempted frauds, of which they may become cogni- zant, to their superiors, and for such superiors to report the same to the Committee to whose department the subject of the fraud belongs. 24 1/ 5. That he shall thereupon take from a receptacle in which the cards have been placed, one card at a time, as it comes to his hand, and call upon the member whose name appears thereon to say for whom he casts his vote, and the Clerk or Deputy Clerk shall place the figure under the name of the member for whom the vote was cast. When all the members have voted, the Clerk or Deputy Clerk shall forthwith inform the members of the result, and the Clerk or Deputy Clerk shall continue the same procedure until he shall find that more than 50% of the votes have been cast for one member, and shall thereon declare the election of such member. 6. In case of an equality of votes, the Reeve or, in his absence, the Deputy Reeve of the municipal~ty which for the preceding year had the largest equalized assessment, shall have a second or casting vote. (The Municipal Act, Section 186 (4) ) 7. That the Warden-elect shall forthwith sign and de- clare and read aloud the declaration of office, and oath of allegiance and on the completion thereof he shall take the chair. XXX COUNCIL PAY LISTS l. That all pay lists for meetings of Councilor Com- mittees be certified by the County Clerk or Deputy Clerk or Warden before being paid by the County Treasurer. That By-Law 2290 and all other By-Laws and resolu- tions contrary to this By-Law be and the same are hereby repealed. This By-Law to become effective December 1st, 1978. READ a first time this 26th day of October, 1978. READ a second time this 26th day of October, 1978. READ a third time and finally passed this 26th day of October, 1978 ) ~,,--<,~ '0u él/?A G. C. Leverton, L. R. Carroll, Clerk Warden