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79-45 The employee is not absent on being scheduled to work (b) provided that (a) The employee is not absent on the days he/she is scheduled to work immediately preceding and follow- ing the holiday, or the day granted in lieu thereof unless excused because of illness or other reason- able excuse the paid holiday after *For all employees, exclusive of Elgin Manor and Terrace Lodge, November 11th will be substituted for the "Second Monday in February" New Year's Day *Second Monday of February Good Friday Easter Monday Victoria Day Dominion Day Civic Holiday Labour Day Thanksgiving Day Christmas Day Boxing Day All regular employees will be credited with pay computed at straight time for each of the following paid holidays 1 01 1 PAID HOLIDAYS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 · · · · · · · · · · · · · · · · Engineer Clerk-Treasurer Director, Homes for Senior Citizens County Librarian Assistant Engineer General Superintendent Director, Social Services Director of Nursing Assistant General Superintendent Engineering Technician Assistant Homes Administrator Maintenance Supervisor Assistant Director of Nursing 'Deputy Clerk-'Treasurer Library Supervisor Dietary Supervisor Laundry and Housekeeping Supervisor Roads Office Co-Ordinator NOW THEREFORE the Council of the Corporation of the County of Elgin enacts that the employees in the following management category be and are hereby entitled to the following fringe benefits: AND WHEREAS the Corporation of the County of Elgin wish to provide certain fringe benefits to this group of employees WHEREAS the Council, of the Corporation of Elgin has designated certain positions to be category group a of the County management CATEGORY " OF THE COUNTY OF ELGIN WHO ARE CONSIDERED IN THE MANAGEMENT r¡v' BEING A BY-LAW TO PROVIDE FRINGE BENEFITS TO ALL EMPLOYEES By-Law No COUNTY OF ELGIN 79-45 The vacation and vacation pay entitlement of an employee who is absent from work without pay for a period in excess of one month shall be calculated on the basis of actual time ön the payroll during which he/she is in receipt of remuneration from the employer 2 03 (0 Every employee who does not otherwise qualify under the provisions of this section, shall be paid in accordance with liThe Employment Standards Act Vacation pay for (c), (d) and (e) shall be based on his/her normal work week and his/her regular rate of pay, but shall not include overtime or other increments Where at December 31st, an employee has completed twelve (12) years of continuous service, he/she shall receive five (5) weeks vacation, in the fol- lowing vacation year (e) Where at December 31st, an employee has completed six (6) years of continuous service, he/she shall receive four (4) weeks vacation, in the following vacation year (d) Where at December 31st, an employee has completed two (2) years of continuous service, he/she shall receive three (3) weeks vacation in the following vacation year ( c ) Where at December 31st in any year, an employee has completed one year continuous service, he/she shall receive two (2) weeks vacation in the following vacation year. Vacation pay shall be calculated at four (4%) per cent of total wages, during the twelve months immediately preceding December 31st or two week's regular pay, whichever is the greater (b) (a) Where at December 31st, in any year, an employee has completed less than one year of continuous service, he/she shall receive two weeks vacation in the following vacation year. Vacation pay shall be calculated at four (4%) per cent of total wages during the twelve months immediately preceding December 31st Every employee shall be granted an annual vacation with pay according to his/her credited service as follows 2 02 For the purpose of computing vacation entitlement, the vacation year shall begin on January 1st and end on the following December 31st 2 2 01 VACATIONS It is understood and agreed that an employee is entitled to receive the benefits provided in this Article for work performed on a Paid Holiday only where the majority of the hours worked by the employee on his/her shift fall on the Paid Holiday 1 04 If one of vacation, off which the paid holidays occurs during an employee the employee will receive an additional dày may be added to his/her vacation P;&; ,¡5~!> /i¡;O,' '?','¡":"':. 1 1 03 02 If one of the paid holidays occurs on an employee's regular day off, the employee will receive an extra off within thirty (30) days following the holiday, at a time that is mutually agreed upon between the Employer and the employee 2 s day and "~"~he 'f'" ! 3 2.04 An employee's vacation and vacation pay entitlement shall be based upon continuous service performed for the employer during the previous vacation year, in accordance with the provisions of this Article. 2.05 The prorating of vacation entitlement as outlined in Articles 2.03 and 2.04 shall not result in an employee being entitled to less than two weeks vacation in any year. 2.06 Total wages in this section shall include all money received by an employee but does not include: (a) previously paid vacation pay (b) money paid on behalf of the employee to insurance plans (OHIP, LTD, Life, EHC). 2.07 In order to receive vacation p~y in advance, an employee shall make a request in writing to his/her supervisor not less than two weeks in advance of the date his/her vacation is to commence. Such advance shall cover only the pay period or pay periods falling within the em- ployee's vacation. 3. SICK LEAVE - 3.01 Each employee will be credited with one and one-half (l~) days of sick leave at the end of each month of service. 3.02 An employee shall not be granted an) sick leave credits until he/she has completed three (3 months continuous service with the Employer; however, upon completion of three (3) mOnths service, the employee shall, subject to Clause 3.03, be credited with four and one-half (4~) days sick leave. 3.03 Where a regular full-time employee is absent from work for a period in excess of three 0) working days in a calendar month, the sick leave credit referred to in Clause 3.01 shall be as follows: WORKING DAYS ABSENT MONTHLY SICK LEAVE CREDIT 0 - 3 l~ days 3~ - 10 1 day 10~ - l7~ ~ day 18 or more 0 Provided, however, that the above provision shall not apply to an employee: (a) Who does not work his/her regular shift because of emergency or other conditions beyond the control of the employee, or has been requested by his/her Supervisor to work different hours; (b) Who is on vacation; (c) Who is on a paid holiday; The above provisions shall, however, apply to an employee (a) Who is absent because of illness or injury; (b) Who is absent without leave; (c) Who is absent without pay. 3.04 The unused portion of sick leave credits in anyone year shall be allowed to accumulate without limitation In the case of the death of the employee's mother-in-law, father-in-law, brother~in-law, sister-in-law, grandfather or grandmother, up to one day may be granted without loss or regular pay where necessary to enable the employee to attend the funeral 4.02 In the event of the death of a member of an employee's immediate family, the immediate family being restricted to mother, father, sister, brother, spouse, child, grandchild, where the said employee is attending the funeral, or assisting in arrangements for the funeral, the Employer shall arrange leave with pay not to exceed three (3) days. The three (3) days shall, however, include normal days off and shall conclude on the day of the funeral. The employer will give full consider- ation to granting additional time off without pay upon application by the employee 4.01 4 COMPASSIONATE LEAVE OF ABSENCE An employee, pregnancy or pay who is absent from employment due to childbirth, is not eligible for sick leave 3 10 Where an employee having more than five (5) years con- secutive service ceases to be employed by the County, there shall be paid to him/her or his/her personal representative, or failing a personal representative to such other person as the Employer may determine, an amount computed on the basis of his/her rate of pay at the date of leaving the employ of the County for a period equal to fifty (50%) per cent of the value of his/her sick leave credits, but the amount shall not exceed six (6) months pay 3 09 After an employee has had three (3) periods of sick leave of three (3) days or less within a calendar year the Employer may refuse to pay for the fourth or sub- sequent period of sick leave, notwithstanding that the employee has accumulated sick leave to his/her credit. It is understood that this provision is an endeavor to eliminate abuses of sick leave and is in addition to other disciplinary action which the Employer may fit to invoke. Where sick leave absence has been of three (3) consecutive days the employee be paid sick leave credits unless he/she the Head of his/her Department with a Doctor or other explanations satisfactory to the any deem in excess shall not furnishes Certificate Employer s 3 08 To qualify and be paid sick leave from credits accumu- lated, an employee must give two (2) hours notice of his/her inability to be on any shift provided, however that if there be an emergency and notice, by reason of the said emergency, is not given, this requirement will not be enforced 3 07 Any employee discharged for cause, whose discharge is not reversed through subsequent proceedings, shall lose and forfeit all sick leave credits r' '!if' _-f;~[i,-; I 3 3 06 05 When an employee is absent as a result of an accident while at work, or illness inherent to occupation, and as a result is receiving Workmen's Compensation, as awarded by the Workmen's Compensation Board, he/she may receive the difference between his/her regular pay and the Board's award if unused sick leave credits are available for the purpose. If such employee is not eligible for Workmen's Compensation, he/she may receive sick pay to the extent that sick pay credits, if any, are available - 4 Ii The Employer agrees to pay fifty (50%) per cent of the premium of term life insurance, in the amount of two times the employee's annual salary, to the nearest $500.00, providing 75% of the employees wish to participate. All new employees will be required to participate as a con- dition of employment 6 06 LIFE The Employer agrees to pay fifty (50%) per cent of the premium of a dental plan (Blue Cross #9 or equivalent) providing 75% of the eligible persons wish to participate All new employees will be required to participate as a condLtion of employment, unless proof that the person has a similar coverage through a spouse's employment is provided. In this case the person would not be considered an eligible applicant INSURANCE 6 05 The Employer agrees to pay sixty (60%) per cent of the premium of a long term disability insurance plan which will pay 66 2/3% of the employee's monthly earnings to a maximum of $1,500.00. The present plan, through Mutual Life of Canada, calls for a qualifying period of 120 days or expiration of sick leave, whichever is greater. Upon completion of the probationary period, all employees, not covered by a collective agreement, shall as a con- dition of employment, become members of the Long Term Disability plan. (Increase in County contribution to 60% and new maximum of $1,500.00 to be effective May 1 DENTAL 1980.) Long Term Disability 6 04 (L.T.D The Employer agrees to pay fifty (50%) per cent of the O.M.E.R.S. plan in respect of pension, in accordance ' with the County of Elgin By-Law No. 1838, as amended by By-Law No. 2059 ) 6 03 The Employer agrees to pay one hundred (100%) per cent of the billing rate of Blue C-¡;üss Extended Health Care coverage ($10.00 - $20.00 deductible!). >,~ ¡~". .",w Ontario Municipal Employees Retirement System (O.M.E.R.S ) 6 02 Extended Health Care (E.H.C ) " The Employer agrees to pay one hundred (100%) per cent of the billing rate of the Ontario Health Insurance Plan (O.H.I.P.) for all employees eligible under the plan 6 6 01 Ontario Hospital Insurance Plan HEALTH AND WELFARE (O.H I P ) Employees who are on leave of absence will not engage in gainful employment while on such leave, or utilize a leave of absence ~ør purposes other than those for whièhthe leave of absence was granted, and if an employee does engage in gainful employment while on such leave of absence or utilize the leave of absence for purposes other than those for which the leave of absence was granted, may, at the discretion of the Em- ployer be considered as a voluntary quit 5.03 Employees who considered to, continue to are on leave of be laid off and accumulate during absence will not be their seniority shall such absence 5 02 The Employer may grant leave of absence without any employee for legitimate personal reasons rw'. '''' 5. 5.01 PERSONAL LEAVE OF ABSENCE pay to Vacation pay for casual or seasonal employees shall be paid in accordance with the Employment Standards Act 11 01 11 CASUAL OR Increments are not to be considered automatic because of completing service as indicated above SEASONAL EMPLOYEES 10.03 Employees starting employment with the County of Elgin on or after September 1st, in any year will be eligible for their first annual increment on the first pay after January 1st of the second following year 10.02 Employees starting employment with the County of Elgin prior to September 1st, in any year will be eligible for their first annual increment on the first day after January 1st of the following year 10.01 10 SALARY Entitled to less than 3 weeks Entitled to 3 weeks vacation Entitled to 4 weeks vacation Entitled to 5 weeks vacation INCREMENT - - vacation - 4% of total 6% of total earnings 8% of total earnings 10% of total earnings earnings All cash liabilities for sick credits and vacation, for employees who are allowed to work beyond the age of 65 years, be settled at the time of normal retirement and that no future liabilities be accepted for sick credits and vacation be paid at the following rates 9 04 An employee having reached the Normal Retirement age may at the pleasure of the Elgin County Council, continue his/her employment on a yearly basis 9 03 The Normal Retirement age for employees by-law shall be sixty-five (65) years covered by this 9 .02 Retirement in this by-law, means having attained the age of sixty-five (65) years or earlier if substantiated by a Medical Doctor's Certificate, stating that retirement is necessary because of permanent disability 9.01 9 RETIREMENT Current County employees shall vacancies, when such vacancies the newspaper be advised of all staff are being advertised in 8.03 Employee does time employee not include any casual; unless stated otherwise ?B seasonal ?;~ ,i-" or part- 8.02 In this by-law, employees means any salaried officer, clerk, workman, servant or any other person in the employ of the County of Elgin, who has completed his/her ninety (90) day probationary period, unless stated otherwise in this or some related by-law 8 01 8 EMPLOYEES An employee who is actually at work for the Employer and has completed his/her probationary period and is called for service qn Jury Duty shall be entitled to receive from the,Employer the difference in pay between the Jury Duty pay and what he/she would have received from the Employer, computed at straight time for the time necessarily and actually spent on Jury Duty during the hours scheduled to work during a normal work week The employee shall provide proof of hours engaged on Jury Duty and proof of payment therefore r" ", 7 7 01 JURY DUTY 6 " - 11 !i I, ,I r I" 7 11.02 Employees hired for the Road Department on a seasonal basis, not to exceed six (6) months, shall be exempt from qualifying for the usual fringe benefits extended to regular employees, upon completion of their proba- tionary period. However, in>'the event the employee is subsequently, without a break in employment, hired as full time, he/she' shall immediately be eligible for the benefits based on the period employed, with the exception of benefits for O.M.E.R.S. 12. MILEAGE RATES - 12.01 The following rates shall be P&i'cl"" to all county empl.9yees using their own private cars: o - 5,000 miles 25¢ per mile Over 5,000 miles 2l¢ per mile. 13. That By-Law No. 2528 and 79-32 be, and the same are hereby repealed. 14. This by-law shall become effective January 1st, 1980, unless otherwise noted. READ a first time this 13th day of December, 1979. READ a second time this 13th day of December, 1979. READ a third time and finally passed this 13th day of December 1979 --;L ~,-_A__<-_C ~~ ~tl.,~ ""'...., ,~- G C. Leverton, L A. Longñurst Clerk Warden.