81-41
If one of the paid holidays occurs during an employee's vaca-
tion, the employee will receive an additional day off which may
be added to his/her vacation
1
03
If one of the paid holidays occurs on an employee's regular day
off, the employee will receive an extra day off within thirty
(30) days following the holiday, and at a time that is mutually
agreed upon between the Employer and the employee
1
02
The employee is
being scheduled
not
to
absent
work
*For all employees,
November 11th will
February"
provided
(a)
(b)
that
The employee is not absent on the days he/she is
scheduled to work immediately preceding and following
the holiday, or the day granted in lieu thereof unless
excused because of illness or other reasonable excuse
the holiday after
on
pa
~_d
exclusive of Elgin Manor and Terrace Lodge
be substituted for the "Second Monday in
New Year's Day
*Second Monday of February
Good Friday
Easter Monday
Victoria Day
Dominion Day
Civic Holiday
Labour Day
Thanksgiving Day
Christmas Day
Boxing Day
All regular employees will be credited with pay computed at
straight time for each of the following paid holidays
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fAID..1:!Q.1lQßX.ê.
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Engineer
Assistant Engineer
General Superintendent
Assistant General Superintendent
Engineering Technician
Roads Office Co-Ordinator
Clerk-Trea$urer
Deputy Clerk-Treasurer
Director, Homes for Senior Citizens
Assistant Homes Administrator
Director of Nursing
Building Supervisor (Homes)
Assistant Director of Nursing
Dietary Supervisor
Director, Social Services
County Librarian
Deputy Librarian
NOW THEREFORE the Municipal Council of the Corporation of
the County of Elgin enacts that the employees in the following man-
agement category be and are hereby entitled to the following fringe
benefits:
WHEREAS the Corporation of the County of Elgin wishes
provide certain £rihge benefits to this group of employees
County of
category
WHEREAS the Municipal Council
Elgin has designated certain
group; and
to
of the Corporation of the
positions to be a management
COUNTY OF ELGIN
~§IBQ_A BY-~AW TO PROVIDE
WHO ARE CONSIDERED IN 'THE MANAGEMENT
'-- .- .-
FRINGE BENEFITS TO ALL EMPLOYEES OF THE
'-- ,- ,- .-
CATEGORY."
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COUNTY OF ELGIN
By~LawNo' Ù"':4l
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2
2. VACATIONS
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2.01 For the purpose of còmputingyacat:lon entitlement, the vaca-
tion year shall begin on January 1st and end on the following
December 31st.
2.02 Every employee shall be granted an annual vacation with pay
according to his/her credited service as follows:
(a) Where at December 31st, in any year, an employee has
completed less than one year of continuous service,
he/she shall receive two weeks vacation in the follow-
ing vacation year. Vacation pay shall be calculated
at four (4%) per cent of total wages during the twelve
months immediately preceding December 31st.
(b) Where at December 31st, in any year, an employee has
completed one )ear continuous service, he/she shall
receive two (2 weeks vacation in the following vaca-
tion year. Vacation pay shall be calculated at four
(4%) per cent of total wages, during the twelve months
immediately preceding December 31st or two weeks regular
pay, whichever is the greater.
(c) Where at December 3lst" an employee has completed two
(2) years of continuous service, he/she shall receive
three (3) weeks vacation, in the following vacation
year.
(d) Where at December 31st, an employee has completed six
(6) years of continuous service, he/she shall receive
four (4) weeks vacation, in the following vacation
year.
(e) Where at December 31st, an employee has completed twelve
(12) years of continuous service, he/she shall receive
five (5) weeks vacation, in the following vacation
year.
(f) Vacation pay for (c), (d) and (e) shall be based on
his/her normal work week and his/her regular rate of
pay, but shall not include overtime or other increments.
(g) Every employee who does not otherwise qualify under the
provisions of this section, shall be paid in accordance
with "The Employment Standards Act".
2.03 The vacation and vacation pay entitlement of an employee who is
absent from work without pay for a period in excess of one
month shall be calculated on the basis of actual time on the
payroll during which he/she is in receipt of remuneration from
the employer.
2.04 An employee's vacation and vacation pay entitlement shall be
based upon continuous service performed for the employer during
the previous vacation year, in accordance with the provisions
of this Article.
2.05 The prorating of vacation entitlement as outlined in Articles
2.03 and 2.04 shall not result in an employee being entitled to
less than two weeks vacation in any year.
2.06 Total wages in this section shall include all money received by
an employee but does not include:
(a) previously paid vacation pay
(b) money paid on behalf of the employee to insurance plans
(OHIP, LTD, Life, EHC).
2.07 In order to receive vacation pay in advance, an employee shall
make a request in writing to his/her supervisor not less than
two weeks in advance of the date his/her vacation is to com-
mence. SUCH ADVANCE SHALL COVER ONLY THE PAY PERIOD OR PAY
PERIODS FALLING WITHIN THE EMPLOYEE'S VACATION
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2.08 Annual vacation credits must be used, in the year for which
they were earned and no carryover to the next year will be
allowed.
2.09 Employees who are retiring are required to liquidate all vaca-
tion time owing (including current year) prior to their date
of retirement. This will result in no lump sum payments for
unused vacation time.
3. SICK LEAvE
3.01 Each employee will be credited with one and one-half (1\) days
of sick leave at the end of each month of service.
3.02 An employee shall not be granted any sick leave credits until
he/she has completed three (3) months continuous service with
the Employer; however, upon completion of three (3) months
service, the employee shall', subject to Clause 3.03, be credited
with four and one-half (4\) days sick leave.
3.03 Where a regular full-time em)loyee is absent from work for a
period in excess of three (3 working days in a calendar month,
the sick leave credit referred to in Clause 3.01 shall be as
follows:
WORKING DAYS ABSENT MONTHLY SICK LEAVE CREDIT
--
a - 3 1\ days
3\ - 10 1 day
10\ - In \ day
18 or more 0 days.
Provided, however, that the above provision shall not apply to
an employee:
(a) Who does not work his/her regular shift because of emer-
gency or other conditions beyond the control of the
employee, or has been requested by his/her Supervisor to
work different hours;
(b) Who is on vacation;
(c) Who is on a paid holiday.
The above provisions shall, however, apply to an employee:
(a) Who is absent because of'illness or injury;
(b) Who is absent without leave;
(c) Who is absent without pay.
3.04 The unused portion of sick leave credits in any one year shall
be allowed to accumulate without limitation.
3.05 When an employee is absent as a result of an accident while
at work, or illness inherent to occupation, and as a result
is receiving Workmen's Compensation, as awarded by the
Workmen's Compensation Board, he/she may receive the difference
between his/her regular pay and the Board's award if unused
sick leave credits are available for the purpose. If such
employee is not eligible for Workmen's Compensation, he/she
may receive sick pay to the extent that sick pay credits, if
any, are available.
3.06 Any employee discharged for cause, whose discharge is not
reversed through subsequent proceedings, shall lose and forfeit
all sick leave credits.
3.07 To qualify ánd be paid sick leave from credits accumulated, an
employee must give two (2) hours notice of his/her inability to
be on any shift provided, however, that if there be an emergency
and notice, by reason of the said emergency, is not given, this
requirement will not be enforced
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Semi-Private Hospital Insurance
The Employer agrees to pay one hundred (100%) per cent of the
billing rate of the Ontario Blue Cross Semi-Private Hospital
coverage for all employees eligible under the plan
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.02
Ontario Hospital Insurance Plan (OHIP)
The Employer agrees to pay one hundred (100%) per
billing rate of the Ontario Health Insurance Plan
employees eligible under the plan,
cent of the
(OHIP) for
all
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01
HEALTH AND WELFARE
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Employees who are on leave of absence will not engage in gain-
ful employment while on such leave, or utilize a leave of absence
for purposes other thart those for which the leave of absence was
granted, and if an employee does engage in gainful employment
while on such leave of absence or utilize the leave of absence
for purposes other than those for which the leave of absence was
granted, may, at the discretion of the Employer be considered as
a voluntary quit
5
03
Employees who are on leave of absence will not be considered to
be laid off arid their seniority shall continue to accumulate
during such absence
5
.02
The Employer may grant leave of absence
employee for legitimate personal reasons
5
01
without pay
to any
5
PERSONAL LEAVE OF ABSENCE
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In the case of the death of the employee's mother-in-law,
father-in-law, brother-in-law, sister-in-law, grandfather or
grandmother, up to one day may be granted without loss of regular
pay where necessary to enable the employee to attend the funeral.
4.02
In the event of the death of a member of an employee's immediate
family, the immediate family being restricted to mother, father,
sister, brother, spouse, child, grandchild, where the said
employee is attending the funeral, or assisting in arrangements
for the funeral, the Employer shall arrange leave with pay not
to exceed three (3) days. The three (3) days shall, however,
include normal days off and shall conclude on the day of the
funeral. The Employer will give full consideration to granting
additional time off without pay upon application by the employee
4.01
4
COMPASSIONATE LEAVE OF ABSENCE
'- --
An employee
childbirth,
who is absent from
is not eligible for
employment due to pregnancy or
sick leave pay.
3.10
Where an employee having more than five (5) years consecutive
service ceases to be employed by the County, there shall be paid
to him/her or his/her personal representative, or failing a
personal representative to such other person as the Employer may
determine, an amount computed on the basis of his/her rate of
pay at the date of leaving the employ of the County for a period
equal to fifty (50%) per cent of the value of his/her sick leave
credits, but the amount shall not exceed six (6) months pay
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09
08
After an employee, has had three (3) periods of sick leave of
three (3) days or less within a calendar year, the Employer may
refuse to pay for the fourth or subsequent period of sick leave
notwithstanding that the employee has accumulated sick leave to
his/her credit. It is understood that this provision is an
endeavour to eliminate abuses of sick leave and is in addition
to any other disciplinary action which the Employer may deem
fit to invoke. Where sick leave absence has been in excess of
three (3) ,consecutive days the employee shall not be paid sick
leave credits unless he/she furnishes the Head of his/her
Department with a Doctor's Certificate or other explanations
satisfactory to the Employer
4 -
Current County employees shall be advised of all staff vacan-
cies, when such vacancies are being advertised in the newspaper
8
04
Employee does not include any casual
employee unless stated otherwise
seasonal
or part-time
8.03
Employees considered in the management category, as listed pre-
viously in this by-law, will be subject to a six (6) month
probationary period, before becoming permanent
8
02
In this by-law, employees means any salaried officer, clerk
workman, servant or any other person in the employ of the
County of Elgin, who has completed ninety (90) days of contin-
uous service, unless stated otherwise in this or some related
by-law
8.
8.01
EMPLOYEES
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An employee who is actually at work for the Employer and has
completed his/her ninety (90) days of continuous service and is
called for service on Jury Duty shall be entitled to receive
from the Employer the difference in pay between the Jury Duty
pay and what he/she would have received from the Employer, com-
puted at straight time for the time necessarily and actually
spent on Jury Duty during the hours scheduled to work during a
normal work week. The employee shall provide proof of hours
engaged on Jury Duty and proof of payment therefore
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01
JURY DUTY
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Life Insurance
The Employer agrees to pay fifty (50%) per cent of the premium
of term life insurance, in the amount of two times the employee
annual salary, to the next $1,000. All new employees will be
required to participate as a condition of employment
s
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07
Dental
The Employer agrees to pay fifty (50%) per cent of the premium
of a dental plan (Blue Cross #9 or equivalent). All new
employees will be required to participate as a condition of
employment, unless proof that the person has a similar coverage
through a spouse's employment is provided. In this case the
person would not be considered an eligible applicant. This
dental coverage does not apply to persons employed in the Roads
Department (Office and Outside)
6
.06
Long Term Disability (LTD)
The Employer agrees to pay sixty (60%) per cent of the premium
of a long term disability insurance plan which will pay 66 2D%
of the employee's monthly earnings to a maximum of $2,300.00.
The present plan, through Mutual Life of Canada, calls for a
qualifying period of 120 days or expiration of sick leave,
whichever is greater. Upon completion of the probationary
period, all employees, not covered by a collective agreement,
shall as a condition of employment, become members of the Long
Term Disability plan
6
.05
Ontario Municipal Employees Retirement System (OMERS)
The Employer agrees to pay fifty (50%) per cent of the OMERS
plan in respect. of pension, in accordance with the County of
Elgin By-Law No. 1838, as amended by By-Law No 2059
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03
Extended Health Care (EHC)
The Employer agrees to pay one hundred (100%) per cent of the
billing rate of Ontario Blue Cross Extended Health Care coverage
($10.00 - $20.00 deductible)
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9. RETIRE~
9.01 Retirement in this by-law, means having attained the age of
sixty-five (65) years or earlier if substantiated by å Medical
Doctor's Certificate, stating that retirement is necessary
because of permanent disability.
9.02 The Normal Retirement are for employees covered by this by-law
shall be sixty-five (65 years.
9.03 An employee having 'reached the Normal Retirement age may, at
the pleasure of the Elgin County Council, continue his/her
employment on a yearly basis.
9.04 All cash liabilities for sick credits and vacation, for em-
Plo)ees who are allowed to work beyond the age of sixty-five
(65 years, be settled at the time of Normal Retirement and
that no future liabilites be accepted for sick credits and
vacation be paid at the following rates:
Entitled to less than 3 weeks vacation - 4% of total earnings
Entitled to 3 weeks vacation _ 6% of total earnings
Entitled to 4 weeks vacation - 8% of total earnings
Entitled to 5 weeks vacation _ 10% of total earnings.
10. ~LASX-lBCREMENT
10.01 Employees starting employment with the County of Elgin prior to
September 1st, in any year will be eligible for their first
annual increment on the first day after January 1st of the
following year.
10.02 Employees starting employment with the County of Elgin on or
after September 1st, in any year will be eligible for their
first annual increment on the first pay after January 1st of the
second following year.
10.03 Increments are not to be considered automatic because of com-
pleting service as indicated above.
11. CASUAL OR SEASONAL EMPLOYEES
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11.01 Vacation pay for casual or seasonal employees shall be paid in
accordance with the Employment Standards Act.
11.02 Employees hired for the Roads Department on a seasonal basis,
not to exceed six (6) months, shall be exempt from qualifying
for the usual fringe benefits extended to regular employees,
upon completion of their probationary period. However, in the
event the employee is subsequently, without a break in employ-
ment, hired as full-time, he/she shall immediately be eligible
for the benefits based on the period employed, with the excep-
tion of benefits for OMERS.
12. ~.D&AGU~
12.01 The following rate shall be paid to all County employees using
their own private cars on County business:
30¢ per rnile.
13. That By-Laws No. 79-45, 80-27 and 80-63 be, and the same are
hereby repealed.
14. This by-law shall become effective upon passing.
READ a first time this 9th day of September 1981.
READ a second time this 9th day of September 1981.
READ a third time and finally passed this 9th day of September 1981
_",.<::J:::_.¿"'_<.,v-<.,<"y:....,J '- -_¿6:"'22/L2Z. .~
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G C. Leverton K. E. M eith,
Clerk. War .
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