84-9
If one of the Paid Holidays occurs during an employee's vaca-
tion, the employee will receive an additional day off which may
be added to his/her vacation
1
03
If one of the Paid Holidays occurs on an employee's regular day
off, the employee will receive an extra day off within thirty
(30) days following the holiday, and at a time that is mutually
agreed upon between the Employer and the employee
1
.02
.The employee is
being scheduled
not absent
to work
For all employees,
November 11th will
February"
provided
(a)
(b)
that
The employee is not absent on the days he/she is
scheduled to work immediately preceding and following
the holiday, or the day granted in lieu thereof unless
excused because of illness or other reasonable excuse
the Paid, Hpliday after
on
exclusive of Elgin Manor and Terrace Lodge
be substituted for the "Second Monday in
~,
New Year's Day
Second Monday of February
Good Friday
Easter Monday
Victoria Day
Dominion Day
Civic Holiday
Labour Day
Thanksgiving Day
Christmas Day
Boxing Day
,,<
All regular employees will be credited with pay computed at
straight time for each of the following Paid Holidays:
1.01
1
PAID !:!Q1ID~Y2
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
·
·
·
·
·
·
·
·
·
·
·
·
·
·
·
·
Engineer
·Assistant Engineer
General Superintendent
,Assistant General Superintendent
Engineering Technician
Roads Office Co-Ordinator
'Clerk-Treasurer
Deputy Clerk-Treasurer
Director, Homes for Senior Citizens
Assistant Homes Administrator
Director of Nursing
Building Supervisor (Homes)
·Assistant Director of Nursing
Dietary Supervisor
Director, Social Services
County Librarian
Deputy Librarian
NOW THEREFORE the Municipal Council of the Corporation of
the County of Elgin enacts. that the employees in the following manage-
ment category be and are hereby entitled to the following fringe
benefits:
WHEREAS the Corporation of the County of Elgin wishes
provide certain fringe benefits to this group of employees
County of
category
to
w~EREAS the Municipal Council of the Corporation of the
Elgin has designated certain positions to be a management
group; and
COUNTY OF EL GI N
WHO ARE CONS I
DERED
NGE BENEFITS TO ALL EMPLOYEES OF THE
IN
THE MANAGEMENT CATEGORY
"
-".,....
.-.""".".-.,i.;;.
"BEING A BY-LAW TO PROVIDE FR
COUNTY OF ELGIN
By-LAW No 84-9
I
-1
,
.\ft"'~~~
,></.::,.(")"'~'~'!r' "",'"
H·!:(:;;i{~:>(""\'.(." 2
,
2 . VACATlnN~
2.01 For the purpose ,of computing vacation entitlement, the
year shall begin on January 1st and end on the following
December 31st.
2.02 Every employee shall be,granted an annual vacation with pay
according to his/her credited service as follows:
(a) Where at December 31st, in any year, an employee has
completed less than one year of continuous service,
he/she shaLl receive two weeks vacation in the follow-
ing vacation year. Vacation pay shall be calculated
at four (4%) percent of total wages during the twelve
months immediately preceding December 31st.
(b) Where at December 31st, in any year, an employee has
completed one )ear continuous service, he/she shall
receive two (2 weeks vacation in the following vaca-
tion year. Vacation pay shall be calculated at four
(4%) percent of total wages, during the twelve months
immediately preceding December 31st or two weeks
regular pay, whichever is the greater.
(c) Where at December 31st, an employee has completed two
(2) years of continuous service, he/she shall receive
three (3) weeks vacation, in the following vacation
year.
(d) Where at December 31st, an employee has completed six
(6) years of continuous service, he/she shall receive
four (4) weeks vacation, in the following vacation
year.
(e) Where at December 31st, an employee has completed
twelve (12) years of continuous service, he/she shall
receive five (5) weeks vacation, in the following
vacation year.
(f) Vacation pay for (c), (d) and (e) shall be based on
his/her normal work week and his/her regular rate of
pay, but shall not include overtime or other increments
(g) Every employee who does not otherwise qualify under the
provisions of this section, shall be paid in accordance
with "The Employment Standards Act".
2.03 The vacation and vacation pay entitlement of an employee who is
absent from work without pay for a period in excess of one month
shall be calculated on the basis of actual time on the payroll
during which he/she is in receipt of remuneration from the
Employer.
2.04 An employee's vacation and vacation pay entitlement shall be
based upon continuous service performed for the Employer during
the previous vacation year, in accordance with the provisions of
this Article.
2.05 The prorating of vacation entitlement as outlined in Articles
2.03 and 2.04 shall not result in an employee being entitled to
less than two weeks vacation in any year.
2.06 Total wages in this section shall include all money received by
an employee but does not include:
(a) Previously paid vacation pay
(b) Money paid on behalf of the employee to insurance
plans (OHIP, LTD, Life, EHC).
2.07 In order to receive vacation pay in advance, an employee must
make a request, in writing, to his/her Supervisor in time for it
to be included with the last pay prior to the employee's vaca-
tion. This will mean that the normal paycheque/direct deposit
will be increased by the amount of the advance. SUCH ADVANCE
SHALL COVER ONLY THE PAYDAY(S) FALLING WITHIN THE EMPLOYEE'S
VACATION PERIOD
Effective June 30th, 1983, the present sick leave plan will
terminate and all existing gratuity sick leave benefits will be
frozen. Each employee will receive 50% of the value of his/her
vested accumulated days upon termination of employment or
retirement, based on the daily rate in effect at that time to
a maximum of 130 days
3A.Ol
3A
3.10
After an employee has had three (3) periods of sick leave of
three (3) days or less within a calendar year, the Employer may
refuse to pay for the fourth or subsequent period of sick leave
notwithstanding that the employee has accumulated sick leave to
his/her credit. It is understood that this provision is an
endeavour to eliminate abuses of sick leave and is in addition
to any other disciplinary action which the Employer may deem fit
to invoke. Where sick leave absence has been in excess of five
(5) consecutive days the employee shall not be paid sick leave
credits unless he/she furnishes the Head of his/her Department
with a Doctor's Certificate or other explanations satisfactory
to the Employer
SICK L~~VE-iQld Planl
An employee
childbirth,
who is absent from employment due to pregnancy or
is not eligible for sick leave pay.
3
09
Any days to the credit of the employee contain no cash value, on
termination of employment, by reason of retirement or otherwise.
3
08
An employee is entitled to receive the County's contribution
towards any benefits as long as they appear on the payroll
3
07
An employee absent on a Statutory Holiday will be charged as one
day. In order to qualify for a Statutory Holiday it is n€cessary
to work on both the day before and after the employee is scheduled
to work
3
06
may not be used to top up Workers
Compensation
3
.05
These days
Full salary days will automatically be reinstated at January
of each year, based on the length of service at that time,
whether off sick at the time or working
3
.04
Length of Service
(At De.£.::mbe.L3l~t)
3 months but less than 1 year
1 year but less than 2 years
2 years but less than 3 years
3 years but less than 4 years
4 years but less than 5 years
5 years but less than 6 years
6 years but less than 7 years
7 years but less than 8 years
8 years but less than 9 years
9 years but less than 10 years
Over 10 years
Full
Salary
-., ;-
5
10
15
20
25
30
35
45
55
65
75
1st
66 2/3 of
Salary_
70
65
60
55
50
45
40
30
20
10
o
Insured Days
3
03
Benefits as outlined below (3.03) will commence on the first day
of disability due to non-occupational accident or sickness and
will be payable for up to 75 days in any calendar year
3
02
Each non-union employee, upon completion of three months con-
tinuous service with the County, shall be eligible for the new
short term disability benefit
3
01
SICK LE~VE
(New,Pla}Ù
3
Employees who are retiring are required to liquidate all vaca-
tion time owing (including current year) prior to their date of
retirement. This will result in no lump sum payments for unused
vacation time
2.09
2.08
Annual vacation credits must be used in the year for which they
were earned and no carry-over to the next year will be allowed.
Employees who are on leave of absence will not engage in gainful
employment while on such leave, or utilize a leave of absence
for purposes other than those for which the leave of absence was
granted, and if an employee does engage in gainful employment
while on such leave of absence or utilize the leave of absence
for purposes other than those for which the leave of absence was
granted, may, at the discretion of the Employer be considered as
a voluntary quit
5
.03
Employeès who are on lèave of absence will not be considered to
be laid off and thèir seniority shall continue to accumulate
during such absence
5
02
The Employer may grant leave of absence
employee for legitimate personal reasons
without pay to any
5
01
5
PERSONAL LÆAVE OF_ßBSENCE
In the case of the death of the employee's mother-irt-law,
father-in-law, brother-in-law, sister-in-law, grandfather or
grandmother, up to one day may be granted without loss of regular
pay where necessary to enable the employee to attend the funeral.
4.02
In the event of the death of a member of an employee's immediate
family, the immediate family being restricted to mother, father,
sister, brother, spouse, child, grandchild, where the said
employee is attending the funeral, or assisting in arrangements
for the funeral, the Employer shall arrange leave with pay not
to exceed three (3) days. The three (3) days shall, however,
include normal days off and shall conclude on the day of the
funeral. The Employer will give full consideration to granting
additional time off without pay upon application by the employee
4
.01
COMPA.ë.ëIONATE LEAVE,OCABSENg;
4
Any employee with accumulated sick leave days, with less than
5 years of continuous service, at the date of terminating and
freezing of the sick leave plan, will be entitled to receive
all the benefits outlined above, once they have completed 5
years of continuous employment
3A.08
3A.07
Any employee with accumulated sick days in
retain those excess days to top up the new
payments from Workers' Compensation
excess of 260 will
short term plan, or
The 10% draw will be calculated at the current rate of pay, as
of April 1st each year, and in the event new rates of pay are
established subsequent to the payment of the draw and made
retroactive to April 1st or prior, an adjustment will be
required to the amounts paid, recalculated at the new rates
3A.06
Where the total
than $1,000.00,
amount owing
value of the vested accumulated days is less
the entire value will be paid to clear up the
3A.05
Where the 10% draw amounts to less than $1,000
value of the vested accumulated days exceed $1
imum payout will be $1,000.00
.
,
00 but the total
000.00. the min-
3A.04
In addition, an employee will be allowed to deplete their
accrued sick leave days (maximum of 130 days) to a maximum of
approximately ten percènt (10%) in any calendar year, calculated
on his/her current rate of pay. For every day paid, two days
will be deducted from an employee's accumulated days. All
requests for draws of approximately 10%, must be in the hands
of the Department Head by November 15th each year, with payment
being included with the first pay ending in the month of April
of the next year
~'
3A.03
3A.02
..,.".,
In the meantime, an employee may use his/her frozen sick leave
days to supplement the new short term disability plan, Or pay-
ments from Workers' Compensation
........~"
4
-..--
An employee serving as a Juror or who has been subpoenaed as a
Crown Witness shall reçeive the differençe between his/her
Jury or Witness pay and his/her regular pay for the lost time
while serving in one of those capaçities. A subpoena or legal
notiçe for suçh duty will be provided to the Employer in such an
instance of Jury or Witness Duty. The employee shall provide
the Employer proof of hours engaged on Jury Duty or as a Witness
and proof of payment therefore
7
7
01
lYRY/~ITNESS DUTY
Life Insurançe
The Employer agrees to pay fifty (50%) perçent of the premium
term life insurance, in the amount of two times the employee's
annual salary, to the next $1,000. All new employees will be
required to partiçipate as a çondition of employment
of
6
07
Dental (1980 O.D.A Fee Guide)
The Employer agrees to pay seventy-five (75%) percent of the
premium of a dental plan (Blue Cross #9 or equivalent). All new
employees will be required to participate as a condition of
employment, unless proof that the person has a similar çoverage
through a spouse's employment is provided. In this çase the
person would not be çonsidered an eligible appliçant. This
dental çoverage does not apply to persons employed in the Roads
Department (Offiçe and Outside)
6
06
Disability is defined as
During the first two (2) years of income payments the disability
must prevent the employee from performing the duty relating to
his/her regular 122' After that time the inçome benefit will
çontinue if the disability prevents the employee from engaging
in ~ny employment for whiçh he/she is reasonably qualified by
eduçation, training or experiençe
Long Term Disability
The Employer will reimburse the employees 100% of the premium
a long term disability insurançe plan. The plan will provide
for the payment of 55% of the employee's monthly earnings, to
maximum of $3,000. A waiting period of 75 working days is
required before the benefits under this plan take effeçt. The
premium will be taxable while the benefit will not. Upon çom-
pletion of the probationary period, all employees, not çovered
by a çolleçtive agreement, shall as a condition of employment,
become members of the long term disability plan
follows
a
of
6
.05
(LTD)
Ontario Municipal Employees Retirement System (OMERS)
The Employer agrees to pay fifty (50%) perçent of the
in respect of pension, in acçordançe with the County
By-Law No. 1838, as amended by By-Law No. 2059
6.04
Extended Health Care (EHC)
The Employer agrees to pay one hundred
billing rate of the Ontario Blue Cross
coverage ($10.00 - $20.00 deduçtible)
(100%) perçent of the
Extended Health Care
6.03
Semi-Private Hospital
The Employer agrees to pay one hundred (100%) perçent of the
billing rate of the Ontario Blue Cross Semi-Private Hospital
çoverage for all employees eligible under the plan
IJ"~
6
6
6.01
OMERS plan
of Elgin
.02
Ontario Hospital
The Employer agrees
billing rate of the
employees eligible
HEALTH
~E!2gM.§
Insurançe
Insurance (OHIP)
: to pay one hundred (100%) perçent of
Ontario Health Insurançe Plan (OHIP)
under the plan
:>
Plan
the
for all
Wi.'
Employees hired for the Roads Department on a seasonal basis,
not to exceed six (6) months, shall be exempt from qualifying
for the usual fringe benefits extended to regular employees,
upon completion of their probationary period. However, in the
event the emvloyee is subsequently, without a break in employ-
ment, hired as full-time, he/she shall immediately be eligible
for the benefits based on the period employed, with the excep-
tion of benefits for OMERS
11
.02
Vacation pay for casual or seasonal employees
accordance with The Employment Standards Act
11
.01
CASUAL OR
S~SO~AL EMPLOYEE.§.
shall be paid
in
11
Increments are not to be considered automatic
pleting service as indicated above
10.03
because of com-
Employees starting employment with the County of Elgin on or
after September 1st, in any year will be eligible for their
first annual increment on the first pay after January 1st of the
second following year
10.02
Employees startirtg employment with the County of Elgin prior to
September 1st, in any year will be eligible for their first
annual increment on the first day after January 1st of ,the
following year
10.01
10
SALARY
Entitled to less than 3 weeks vacation - 4%
Entitled to 3 weeks vacation - 6% of total
Entitled to 4 weeks vacation - 8% of total
Entitled to 5 weeks vacation - 10% of total
INCREMENT
of total
earnings
earnings
earnings
earnings
All cash liabilities for sick credits and vacation, for employees
who are allowed to work beyond the age of sixty-five (65) years,
be settled at the time of Normal Retirement and that no future
liabilities be accepted for sick credits and vacation be paid at
the following rates:
9.04
An employee
pleasure of
ment on
having reached the Normal
the Elgin County Council,
a yearly basis
Retirement age may, at the
continue his/her employ-
9
.03
The Normal Retirement age for
shall be sixty-five (65) years
employees
covered by this
by-law
9
02
Retirement in this by-law, means having attained the age of
sixty-five (65) years or earlier if substantiated by a Medical
Doctor's Certificate, Stating that retirement is necessary
because of permanent disability
9.01
RETI R§.lli2'!!
9
Current County Employees shall be advised of all staff vacancies
when such vacancies are being advertised in the newspaper
8.04
Employee does not include any casual
employee unless stated otherwise
or part-time
8.03
seasonal
Employees considered in the management category,
viously in this by-law, will be subject to a six
probationary period, before becoming permanent
as listed pre-
(6) month
8.02
..
8.
8
Ol
El'!B&Xl22§'
In this by-law, employees means any salaried officer, ,clerk,
workman, servant or any other person in the employ of the County
of Elgin, who has completed ninety (90) days of continuous
service, unless stated otherwise in this or some related by-law
"
'1
_'<CoO'
.".
7 ~- ~-l
12. MILEAG.!2.ßATI;,2
All County employees shall be reimbursed for using their per- ,
l2.0l ,
sonal vehicles for County business, at rates to be established
by by-law, from time to time.
13. That By-Laws No. 81_41, 8l~67, 82-20 and 83-29 be, and the same
are hereby repealed.
14. This by-law shall become effective upon passing.
READ a first time this 29th day of March 1984.
READ a second time this 29th day of March 1984.
READ a third time and finally passed this 29th day of March 1984
. ~ý.r-r--J ,_ _t;~-ne~4~-
...
-- - '--"
G C. Leverton, E. H. Marr
Clerk Warden