86-43
.~---,---
COUNTY OF ELGIN
By-Law No. 86-43
"BEING A BY-LAW TO AUTHORIZE THE WARDEN AND CLERK TO SIGN AN
AGREEMENT BETWEEN THE COUNTY OF ELGIN AND THE MINISTRY OF
CITIZENSHIP AND CULTURE RE: AN LCAP CAPITAL GRANT TO ASSIST IN
THE BUILDING OF A MACHINE READABLE DATABASE."
WHEREAS the Ministry of Citizenship and Culture has
been requested to provide a Library Cooperative Automation
Program Capital Grant to assist in the building of a machine
readable database by the Libraries of the following municipali-
ties of: Bruce, Chatham, Cobourg, Elgin, Essex, Frontenac,
Haliburton, Huron, Kent, Kingston, Lambton, Middlesex,
Northumberland, Oxford, Port Hope, Sarnia, St. Thomas, Stormont
Dundas & Glengarry and Victoria; and
WHEREAS the Ministry wishes to outline certain terms
and conditions under which the grant is to be given.
NOW THEREFORE the Municipal Council of the Corpora-
tion of the County of Elgin enacts as follows:
1. That the Warden and Clerk are hereby authorized to
sign on behalf of the County of Elgin Library Committee an
agreement (attached as Appendix "A") between the County and the
Ministry of Citizenship and Culture re: an LCAP Capital Grant.
READ a first time this 18th day of June, 1986.
READ a second time this 18th day of June, 1986.
READ a third time and finally passed this 18th day of June 1986
~4C-<.-<-~- y.:."",_.1
G C. Leverton
Clerk
,
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HER MAJESTY THE QUEEN IN RIGHT OF
ONTARIO ¡IS represented by the
Minister of Citizenship ¡lnd Culture
for the Province of Ontario,
(the "Ministry")
- and -
BRUœCOUNTY LIBRARY BOARD
("Bruce·')
- and -
CHATHAM PUBLIC LIBRARY BOARD
("Chatham")
- and~
COBOURG PUBLIC LIBRARY BOARD
("Cobourg")
- and -
ELGIN COUNTY LIBRARY 804JtD
("Elgin")
. and,.
~5SJ1.X COUNTY t.mRARV'ßöM,D
("Essex")
- and -
FRONTENAc COUNTY LIBRARY BoARD
(i'Frontenac")
-and-
HALIBURTON COUNTY LIBRARY BOARD
("Haliburton")
- and -
HURON COUNTY LIBRARY BOARD
("Huron")
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KENT COUNTY LIBRARY BOARD
("Kent")
- and -
KINGSTON PUBLIC LIBRARY BOARD
("Kingston")
- and -
LAMBTON COUNTY LIBRARY BoARD
("Lambton")
- and ~
MIDDLESEX COUNTY LIBRARY BOARD
("Middlesex")
-and·
NORTHUMBERLAND PUBLIC LIBRARY BOARD
("NorthUmberland")
-and·
OXFO~D cöUNTY UBRA~y BOARD
("Oxford")
~ and ~
PORT HOPE PUBLIC UBRARY BoA~D
("Port Hope")
~ and '"
SARNIA PUBL1C L1B~A~y BOARD
(tiSarniail)
- and..
ST. THoMAS PUBUè liBRARy BöARD
("St. Thomas") I
~ arid .
,
Subject to the
in thls Agreernent,
/
2.1
Grant
-
terms ànd conditions set
out
the
2.0
'Ontario Librà¡'y Cooperative Aut~mation Project"rneans the
cooperátlve building ot ä machine reädable database, to be
aváilablè provihc1a1lý tor resource sharing, without charge
except lor áctuåJ disbursements.
(d
(a)
(b)
'Ministry' means the Ministry of
the Library Cooperative Automation Program.
Citizenship and Culture.
'LCAP" rneans
ln this Agreement,
1.1
1.0
Definitions
consideration ol
to
THEREFORE
mutual covenants
the terms and conditions herelnafter set outl
NOW
the
THIS AGREEMENT WITNESSETH that in
and ägreements herein contáinêd and subject
as follows:
the parties hereto agree
AND WHEREAS the Libraries
provide an LCAP capital grant to ässist ih
database:
have requested the Ministry
the building of the sáid rnachine readable
Haliburton,
Port tiope,
(hereiniûter
databáše;
that
Chatharri, Cobourg, Elgin, Essex, Frontenac,
Huron, Lambton, Middlesex, Northumberlahd, Oxford,
Sarnia, St. Thomas, Stormont, DundaS &: Glengarry and Victoria
the l'LibÎ'ãdes"l þi'õpðsê tô êÒÔþératJvélybtJ¡!d ä riìàchine readable
WHE!tEAS Bruce,
Kent, Kingston,
("Victoria")
VICTORIA COUNTY LIBRARY BOARD
-and-
("stormont,
'~STÖit.MoNT. bUNöAS& GLfiNÓAfÜîv C:::ÔUNT-Yo~
LlBRAR Y BoARD
Dundas &: Glengarry')
-..--.....--~ ~~
(b)
cert¡fied
Indication that prIority will
eC uiptnênt and lTIatêrlå1s; ånd
r~solut1ons
from locå1 councils
(xmfirming
their
(Viii)
be
Indication thâtpàrt1c pät1ngJUtlsdictlons will provide
the ongoing finahclå1 and. staffing support for the
mâlntenance of the database: '
given
to Canadian
(vii)
Indlcatión ,that pro) eet lTIanagem ent
avai1àble for Implementation:
(vi)
skills
are
c
(v)
à project implementation schedule;
a cost-benefit analysis;
(iv)
all costs assoclàted with the Ontario. Library
Cooperatl'{e AUtomatlort Project, broken down by
càtegorý (e.g¡ " coinputer hardware ártd Software,
staff costs, etc.);
J
(iii)
benefits "to pàrtlclpants, including
savings through automation and other
ál'e not dollar definable;
potential cost
benefits which
(H)
purpose of the
Automatión Project;
(j)
a full deScription of. the Ontatlo
AUtomàtlon Project With all
Including:
Ontarió
Library Cooperative
supporting documentation
Library
Cooperati ve
(a)
made after the Libraries have submitted to
following:
the Ministry
Pa~ment of the LCAP capltå1 grant to
the Libraries
for
Its
prIor
approvâl
the
4.
I
shall
only be
4.0
3.2 Changes in the Ontario Librâry Cooperative
may only be made with the prior written consent of the MiniStry.
Payment
Autornation Project
3. The shall be Used for
developing the Ontario Library Cooperative Àutomation Project
Ministry and as set out in Schedule ¡'Ai' hereto.
capital
grant
as
the purposes of
àpproved by the
1
LCAP
only
3.0
the Libràries àn LCAP capital grant not to exceed $476,600.00
seventy-six thousand, six hundred dollars) towards the costs of
developing the Ontàrlo Library Cooperative Àutomation Project.
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Purpose
wJlJ gi ve
hundred ànd
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':~~m:-~~~~~#~,'1%:;~?:~;~**il;'W;"'¥0~~qi';0SW,,'ii1¡_
support for the C";'p"~a1:1"e ^"to"'aÙ~;'
Project and the amount of municipal funding they are
approving for this purpose.
4.2 After the Ministry haS approved the .documentation submitted by
the Libraries pursuånt to paragraph 4.1, thè LcAp capital grant shall be paid to
fOrontenac, on behalf of the Llbråries, in InStallments as determined by the Ministry
in its sole discretion.
4.3 Notwlthstånding þaragraphs 4ò I and 4.2, all payments shall be
subject to the availability of funds and the Minister reserves the right to make a pro
rata distribution of funds across the Provlnceò
4.4 Any unused portion of the LCAP cåpitalgrant shali remain, the
proþerty of thê MinIstry.
.5.0 Acknowledgement
.5.1 The Libraries shåll acknowledge the support of the Ministry in all
advertising, publicity ånd sIgns relãi:1hg tó the Ontario Library Cooþerative
Automation Project and In any þêrmàhent tributes displayed on or about the library
housing the ontario library Cooperative Automation Project. The form of said
acknowledgement shåll be subject to the prior àpþroval of thè Ministry.
6.0 Obligations of libraries Respecting the Proiect
6.1 During this Agreement, and for a period of 3 years after the
commencement of operãtion of the Ontario Library Cooperative Automation
Project, the libraries shålh
(a) make the related, database é\vailable provincially for resource
sharing, wlthóut charge except lor actlJå1 disbursements;
(b) not breach, the provisions, of the Human Rights Code, 1981 in
the operation of thê Ontario LibråryCooperative Automation
ProJèct;
(c) hot Imowlngly provide false òt, rnlsleading information
relating to, thë , ,development of ,the Ontario Library
Cooperative" Automãtion Project or relating to the terms of
this Agreement; ,
/
(d) hot sell of ,óthefwlse dispose of ány of ,the component parts of
the Ontario library cooperative Automation Project without
the prior wrl tten consent of the Ministry;
~@~~w.r::r<I'-wct'1m)'Þ1W);''I>¡1;'''''''''o/fi'"¡'NW'
e'"11O " . ~'t'NØU:~1'F'~n."",~,rY'!c~~~~"IM"""~-= '--'-~',
mortgage or otherwise encürri~r"m~tf'(!ôñ'ì~pañ'E"ñ~q¡>æir:1:SWo%"",¡.otne;"HWN.'f<lf""W~~",~".f,;'i"""'4,~"",;,,,,,'q; ,
, Ontario. Library Cooperative Automation Project ~o an .,'«"'~
amount gréäter than the valuèof thé. respective component
þårt l!!!iš the total amount of the Grant;
(1) not
(I) cease opêrating the ontario Library Cooperative
Automation Project, '"
(H) wind-up of disšolvê, or
(Iii) commence, ,or have commenced against it, any
proceedings in bankruptcy or be adjudged a bankrupt.
7.0 Reports
7.1 Thê Librärièš šhall, submit bi-monthly reports 01\ the progress of
the Ontarió Library Cooperative Automåtion Project, including dêtails of àll
expenditures made tó date and other relàted documentation as required by the
Ministry.
7.2 The tlbràriêš shall šubmit to thê Ministry ä copy of their contract
with the bibliographic utility forthwith after èxêcUtion.
7.3 Upon completing the Ontàrio Libräry Cooperätivé Automation
Project, the Librarleš šhall provide à final report on the Project to the Ministry
giving all details reqtiéStèd by thé Miništry.
8.0 Repayment of Grànt "
8.1 Any breåch of thê conditions set out in this Agreement shall entitle ,
the Ministry, at its option¡ to Immediate repayment of the whole or any part of the
LCAP capital grant. U thè Ministry demändš such repayment it shall, Until paid, be "
a debt owed by the libràrleS to the Ministry and rêcoveräble by the Ministry by
actiol\ in a court of law.
8.2 11 required, the LeAP capital grant shall be repaid by a cheque
payable to The Treasurer of Ontârio, and triài1ed to the Fll"lånce 13rànch, Ministry of
Citizenship and culture, 3rd Floor, 71 Bloor street West, Torol"lto, Ontario,
M7 A 2R9.
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Audit
9.1 The Libraries' finàncial and other records relating to the subject
matter of this Agreement shall bè subject to audit at any time. by the internal
auditors of the Ministry and by the Provincial Auditor. All financial statements and
records relating to the project shall be maintained by the Libraries for at least three
years.
10.0 Indemnification and Insurance
10.1 The librarieS shall kéep themselves and the component parts of the
Ontario Library Cooperat1ve Automatiori Project Insured against property damage
and third pãrty liiiliUity. if ãhÿ ôfthè è:ÔffiþÖtiétit þârH ôf thê Oritario Library
Cooperative Automätion Project arê damaged or destrôyéd; the LibrarIes shall repay
the LCAP capital grant out of the illSUÌ'ance proceeds unless those proceeds are used
to rebuild the Ontario Library Cooperative AutôlTiatiån Project.
10.2 The Libraries hereby indemnify and save the Ministry harmless
from and against all claims, demänds, losses; damäges, charges, costs; lawsuits or
other action whatsoever and whether for deathS; injUries, lrifractions; losses or
damages to property or 'persons caused or resulting from åhy act or omisSion on the
part of the Libraries and their respêctive oHlcefij; servants and employees and
others for whoSe acts or omissions the Libraries are at law responsible. The
libraries shall also reirnburse the MInistry if expênses äre incurred by the Crown
because of third party dabns arising frôm the LcAp èapitål grant.
11.0 Joint and Severable l.iiiliilitv
H.t Thè Libràries ägrêé that äU of theii" obligations åhd liabilities
hereunder are joint ãnd several.
12.0 SeverabiU tv
12.1 AU covenants' ¿ontäined iri this Agreêmêht shall be sêverable.
Should any covenant In this Agreernent bê declared Invâlid or unenforceable; the
remaining covenants shall hot be affected.
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13.1 The. Libraries shaH not assign this Agreement or any part of it
without the prior written consent of the Ministry.
14.0 Governinl( Law
14.1 This Agreement shâH be governed by and construed in accordance
with the laws of the Province of ontario.
15.0 Waiver
15.1 A waiver of any failure to comply with any term of this Agreement
must be ;-vritten and signed by the aggrieved party, I!ach wâlver must refer to a
specific fâilure to comply and wilt hot have the effect of waiving ânysubsequent
failures to comply.
16.0 Whole Al(reement
16.1 This wri Hen instrument embodies the entire understanding,
contract and agreement of the parties hereto and there are nò other Understandings,
agreements, representátions or warranties; either coUaterâ., orâ. or otherwise.
17.0 Benefit
17.1 This Agreement shaH enure tò the beneflt ()f and shâll be binding
upon the heirs, successors ànd âssigns of the t.1brârlés whò åre ãpproved by the
Ministry, pursuant to paragraph B.t.
18.0 Notice
18.1 Any notice to bè giverl under this Agreement shaH be sent by
ordinary prepaid mail addressed to thE! pärties ât their respective addresses as
followSi
The Ministry
Ministry of Citizenship ánd culture
Librarie~ ând Community tnfo.rrnation Branch
5th Floor, 77 Bloor Street West
Toronto, Ontârio
M7 A 2R9
Attentioh! Director
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SIGNED, SEALED and DELtVERED
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Mini~erof Citizenship and
Culture for the Þrovince
óf Ontarió
Brlice CoUnty Library Board
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a am u ICI rary oar
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Cobourg Public library ~oard
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, Lambton County' L1brary Soard
5116 Niagara Street
P.O. Box 100
Wyoming, Ontario
NON 1 TO
Attention! Chief Executive Officer
The parties may designate, in writing,' a different address to one· another at any
time. Notice shaH be deemed to have been received on the 4th day after which the
notice was mailed.
19.0 Term
19.1 This Agreement $hall be in effect for six years from the date
hereof.
IN WITNESS WHERÈOF the parties have executed this Agreement.
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Diréctor I
Libraries ând Community
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Approved for signing by the
Minister of Citizehship and
CuHUré by:
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Victori
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Stohriont¡ DUndas &: GÌengarry
County Library Boârd
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St. Thomas Public Library Board
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Sarr11â Public Library Board
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Port Hoþé Public Library Board
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Oxford CoUhty Library Board
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Northumberland County Library Board
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Account and product 5tH-up
Database creation costs for
Catálôgí.iè production
Staffing. ãnd ãdmlnlstrãtl()rI
Consultahtahd Legal Fèës
Other èxþënses
Contingency (10%)
1
;707,822 titleS
923.054.00
$ 3,970.00
610,700.00
35,470.00
92,000.00
25;000.00
15,000.00
83.914.00
Hardware:
19
IBM/PCS @ $:3,000.00 each
$ 57,000.00
The purpose of the tCAP grant Is to. provide. funding
Coopèrative to jointly bulld a machine readable database.
system are estimated at $923,054.00 calculated as follows:
to the Ontario Library
The total costs for this
.~
'~'::><ß,t.
Ministry ()f Citizenship and Culture
L égal B.ranch
11th Floor
11 BJoor stréet West
T oronto¡ Ontario
M7 A ZR9
(1~dJ, /~Il ~~'ÌG,
/~ l3ê/jfotcö» ILo .r G L/ 3
AGìU!EMENT
(,,'Ui-
ET AL
MtJCE COUNTY LIB.RÀR Y B.OARD
-and-
\
HER MAjESTY THE QUEEN
IN RIGHT OF ONTARIO
å!ì reþréséhted by the
Minister o~ Citizenship and Culture
"for thé PT.ovinceof Ontado<
"
Dated:
April
/$'µ'
,
1986.