87-13
·
COUNTY OF ELGIN
By-Law No. 87-13
"BEING A BY-LAW TO AUTHORIZE THE WARDEN AND THE CLERK TO SIGN
AN AGREEMENT BETWEEN THE COUNTY OF ELGIN AND THE MINISTRY OF
COMMUNITY AND SOCIAL SERVICES RE: THE PURCHASE OF SERVICE HOME
SUPPORT AND SERVICES FOR THE ELDERLY."
WHEREAS the Elgin County Homes for Senior Citizens
presently provides HomeSuppórt Services for the elderly; and
WHEREAS the Province of Ontario, as represented by
the Ministry of Community and Social Services; has agreed to
provide funds to assist in the provision of the Home Support
Services for the elderly; and
WHEREAS it is deemed appropriate to formulize the
said funding by written agreement.
,
NOW THEREFORE the Municipal Council of the Corpora-
tion of the County of Elgin enacts as follows:
l. That the Warden and the Clerk are hereby authorized
to sign on behalf of the Elgin County Homes for Senior Citizens
an agreement (attached. as Appendix "An) between the County of
Elgin and the Ministry ûf Community and Social Services to
provide Home Support Services for the elderly.
READ a fIrst tIme this 18th day of February, 1987.
READ a second time. this 18th day of FebrLlary, 1987.
READ a third time and fInally passed this 18th day of February 1987
- --/,,-,,,,-~ ')
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G C. Leverton
Clerk
HER NAJESTY·TBB QURBN in rieht ot Ontario.
a. represented by the Minister ot Co..unity
and Social Services.
(hereinatter referred to as "Ontario")
OF TUB FIRST PART
- and-
CORPORATION OF THE COUNTY OF ELGIN
ELGIN COUNTY HOMES 'FOR SENIOR CITIZENS)
(hereinafter referred to as "the Service
Provider")
OF TUB SECOND PART
AHD IfRBRIW On~io is authorized pursuant to the provisions
of Section a of The Nini.tryof Coaaunity and Social Services Act, R.S.O.
1980, c.273, a. ...Dd~, to enter into acreeaent. respectine the provi.ion
of social ~ervice. and co.aunJty services, includine itea., facilities and
personnel relatine there~o:
AHD IfRBRIW the Service Provider with the as.ietance of Ontario
IÛIs a&Teed to provide Home Support Services for the Elderly
I
TJIBRBPORB 'I'IIB PARTIB8 acree as follows:
1. PROGIWI AIID STAPPIIO I
The Service Provider acreee to provide services in accordance
with the Procr.. o.eor1pt1un attached as Sohedule ~A". to this acreeatnt
and in accordance with ~ polic1e. and,requir..ents of the Ministry of
CQaaunity and Social Be ,ices (hereinafter referred to as "the Ministry")
and to provide .taff .. outlined in Schedule "B".
2. CONSULTATION
The Service Provider acrees that the etatf hired pursuant to this
~r..aent will, upon request, be available for consultation with a
AGR 20-86/04/10
'f.
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representat1ve or representa1:1yes ot Ontar10 (here1naftèr reterredtò
"Ministry starr").
3. MINISTRY INSPECTION
.
The Service Provider will per.it Ministry staff to enter at reasonable
ti.es any pre.isesused by the Service Provider in connection with the
provision ot services pursuant to this agree.ent in order to:
(a) observe and evaluate the services; and
(b) inspect all records relating to the
services prOvided pursuant to this
agree!lent.
4. REPORTS
. The Service Provider will aaint8in proPer progr..- records and
prepare and subait annually or at any tiae upon request a coaprehensive
report respecting the services being provided pursuant to this agreeaent.
The reports will be in a tora acceptable to Ministry statt,
5. FINANCIAL RECORDS
5.1 The Servîces Provider will aaintain proper tinancial records and
books ot account respecting services provided pursuant to this ~reeaent
and will allow Ministry statt to inspect and audit said books and records
at all reasonable tiaes both during the tera ot this agreeaent and
subsequent to its expiration or teraination.
5.2 The Service Provider will, upon request', subait to Ontario an
audited tinancial stateMent with respect to the services provided pursuant
to this aeree.ent.
~. CONFIDBHTIALITY
The Service ProJider, its directors, otticers, eaployees, agents
and volunteers will hold 'contidential and will not disclose or release to
any person or agency at any tiae during or tollowing the tera ot this
aereeaent, except where required by law; any intor.ation or docuaent that
tends to identity any in~ividua1 in receipt ot services without the
written consent ot the i dividua1 or the individual's parent or guardian
prior to the release or disclosure ot such intoraation or docuaent.
7. CONSENTs
The Service Provider agree. to obtain in writing all consents or
oaths which aay be necessary to the provision ot services pursuant to this
agreeaent.
i
8. CONSIDERATION
8.1 Ontario will pay to the Service Provider tor expenditures
Incurred pursuant to tbl, acreeaent an ..ount not to exceed with ..ount
stIpulated In the approved budtet attached as Schedule "C" tor the period
specitled in said bUdget. Any aonles so paid wIll be applIed In
accordance with tbe approved bUdget. OntarIo reserves the right to
deteralne the ..ounts, tl..s and aann.r ot such payaents
3
thåt the approved bud2et will be ne~otiated on
ot dlin each year while this a~reeaent is in
the ,deet Is not re-ne~otlated by the first day of
payaents will continue t2 be aade in accordance with the approved
for the l..ediately precedinE fiscal year until such tiae as the
is re-neeotiated.
the Service
iteas. provided
8.3 With the prior written approval of Ministry staff
Provi~er aay tranater tunda between individual bud¡et line
that the total approvedbudeet, lUIOunt is not exceeded
TERM
This a¡rreeaent will be In force troa 1st dey
of January 19 87 :. unUl it is superseded or replaced by a
subsequent a¡reeaent or until it is terainated by either party by eiving
aixty (60) daya written notice. In the event of teraination. the Service
Provider will rèfund forthwith to Ontario any aonlea advanced by Ontario
and not expended in accordance witb tbe approved bu~et.
9
"
INDBMIUPICATION
The Service Provider will. both durinE and tollowlne the tera of
tbis a¡ree.ent, indeanity and aave beraleaa Ontario fro. all coats,
losses. daaaeea. jud¡e..nta. clai.a. deaande. auita. actions or otber
proceedinee .tn any aanDer baaed upon, occasioned by or attributable to
anyt!¡inc dOH or oa1Ued¡tobe cIoH by the Service Provider. ita
directora~ officers, .ap~., -.ent. or volunteer. in ccnnection witb
' ~- - - I
.ervice. prowided. . purported. to be provided or required to be provided by
tbe Service P~ider PGrIllUant to this qree.ent.
10.
~;,
¡¡
. The Service Provider wUl obtain and aaint&in in full fo~ and
eïfect durinè the tera of·thi. acr....nt ooaprebeneive &eneral liability
ineurance' acceptable to ~tario in an aaoant of not Ie.. than $500,000.00
per occurrence inre.pect 'of the ..rvicea provided purauant to tbis
a¡re_nt. Th. inaurance pol1cy abell,
(a) include aa anria. tlonal ineured "Bel' Majesty the Queen in debt
of Ontario as' re..nted by the JUnist.r of Coaannity and Social
Servicea- in ct of and durinc the providon of aarYice. by
the Service ~ider punuant to tbis qreeaant:
contain a croaa¡riabilitY olause .ndor....nt
contain a olaus. Jacladinc
ser...ent.
IKSDRAlfCl
11.
and
(b)
)
(c
or
of contract
proof of
out
upon request.
aridnc
UabUity
Ontario
The Service Provider .il~ aabait to
insurance '
1IOII-A88IOIOIBlft'
Th. Service ~ider .Ul DOt a..ien this qree.ent. or any part
thereof, .itbout tbe ~1or lØ'ittan approval of Ontario, whiob approval asy
be .1~ld'brOOtarl0.~..J~eol. diaoreUon or c!v.n .abj.ot to aucb
te~"'.~tt"'"j:"'tarl0 aay ÙIPCI..
12.
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:'¥<", '·c, "', ..,' .. ,., ,0 , n ciA ."an'
n'60rpo lntothiå a~rieeae"t e~cept where they are inconsistent
this a~ree.ent. This a~ree.ent .and the attached Schedules e..body t
entire a~ree.ent and supersede any other. u~derstandln~ Or agree.ent.
collateral. oral or otherwise. existing between the .parties at the date of
execution.
14. DISPOSITION
The Service, Provider will not sell, change the Use or otherwise
dispose ot any itea. furnishing or equipaent in respect of which aonies
have specitically been provided by Ontario without the prior written
Consent of Ontario. which cOnsent aay be subject to such teras' and
conditions tor repayaent in whole or in part as Ontario aay deea
advisable.
IN WITNESS WRBRBOF this ~reeaent has been executed under seal
by On behalt of Ontario
and on behalf of the Service Provider by its proper signing officers
On behalt at the Ministry at
Co..unity and Social Services
CORPORATION OF THE COUNTY OF ELGIN
ELGIN COUNTY HCME FOR SENIOR CITIZENS
s naae
,.."-~^~
~~_.'-".~.c-==.-
WARDEN
(Service Pro~ider
CLERK
>Z-r-, ,-/
seal
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corporate
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(Affix
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By
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By
SIGNED. SEALED AND DELIVERED
on the day at
. 19
in the presence at
.
· Witness required where' the Service ProV1der 1. a sole proprietor or a
partnership
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SCHEDULE 'A'
Proqram DescriDtion
Program NéI'me: Elgin County Homes for Seniors, Home Support
Service
Program Objectives: To provide varied and adaptable services to the
elderly population of Elgin County living in their
own homes.
To provide mental and physical support that will
reinforce an independent lifestyle.
To offer these programs as a support service thus
encouraging individuals to make their own
decisions concerning their level of involvement.
Brief Description: Day Care Proqram:
Bathing assistance wiïl be provided at the home
facility for individuals unable to bathe
independently.
Hot wax treatments will be given to individuals
requesting care.
Footcare will be provided to individuals
requesting care.
A nourishing, attractive and well presented meal
will be served to each participant.
A user fee at least equal to the cost of the meal
is to be charged.
Transportation will be provided to and from the
home facility for both ambulatory and
non-ambulatory participants on a weekly or
bi-weekly basis.
Meals-on-Wheels:
Noon Meals-on Wheels will be provided Monday
through Friday to individuals within a 20 minute
driving radius of the home facility.
Diet counselling will be provided to individuals
by appointment.
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Respìte Care:
Temporary accomodation may be
recuperating or vacationing individuals
Winter residence may be available.
Other Proqrams
Telephone aSSLlrance calls may be arranged from the
Home facility to individuals living in their own
homes within a local calling area.
Social and activation counselling will be provided
at the Home facility and is available to
individuals in their home setting.
be offered
A group aquatic exercise program will
twice weekly.
Assistance will be provided to seniors in the
completion of government forms
A registered denturist will counsel individuals on
proper denture care. Dentures can be repaired to
obtain a proper fit upon appointment.
living
Criteria of Users:
All residents 60 years of age and older
within Elgin County.
Eligibility
Individuals under the age 60 requirement
interested in services are to write a letter of
intent to the Committee of Management for
approval.
Served:
be
to
Estimated Number of Persons
Elgin Manor, 86)
Terrace Lodge, 223
309 persons
be Delivered:
Estimated Units of Service to
~/-
10,200 meals
2,340
624
2,860
2,860
416
1,560
565 calls
Meals-on-Wheels -
Baths -
Hot wax
Transportation
In~house meals -
Diet Counselling -
Water Exercise -
Telephone Assur.-
, ,,~,',
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SCHEDULE 'B'
\ Staffinq
1 Full-time Support Services Co-ordinator
1 Part-time Driver (18 hours per week)
6 Part...time Nursing Attendants (4 hours/week)
2 part-time Kitchen Maids (4 hours/week)
1 Part-tiine Dietitian (4 hours /week)
SCHEDULE
~
ELGIN COJNTY Ha>ES FOR SENIORS. HeM: SUPPORT SERVICE
PERIOD FROM JANUARY 1. 1987 TO MARCH 31. 1987
'C
line
bJdget
individu"l
between
doll"rs
to trðnSfer
Approv" 1
items,
OPERATING EXPENDIWRES
is given
Sðl"rias¡
Benefits
TrðVel ' .
Tr"ining "
AllOCllted Admin. Costs
Sub Tot"l
Rent
Office Expenses
Audi t ...-.d Leg<s 1 Costs
Insuri!ll'lde
Advertising
AllOCllted Cósts
Equipment (operðticn & "",inten<>nce)
Prog r"," Supp li as
FcxxI Costs
Other (volLnteer recognition)
Other
Tot" 1 Expenditures
OPERATING REVEMJES
19.
19.
19.
20.
$15.968.20
874.10
1.000.00
500.00
2.000.00
20.342,30
125.00
62.50
162.50
125.00
1.750.00
125.00
50.00
22.742.30
.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
2.693.40
4,403.52
2.000.00
9.096.92
(,,) Client Contribution for
servi cas rei odet -ad
(b) Municipðl Non-Cðpit"l
Contributicns
(c) Other Non-Cðpit"l
Contributicns
TQt" 1 RENenues
645.38
645.38
645.38
$13
$13
$13.
Net ~ðting Expenditures
60% of Tot"l Expenditures
Ministry Subsidy (lesser of
Item 21 or 22)
Nunber of Users
Cast per- User
Nunber of Units of Service
Cast per- Unit
21-
22.
23.
24.
25,
,
1987
Pðyment to be III<Ide quðrterly by cl"ims form due
Jlr1Ð 30. September 30. Decehlber 31 ðnd Mðrch 31
Iv> ðdvðnce p¡oyment equ<ll to cne quðrter wi 11 be
III<Ide "t the beginning of the ye¡or and recovered
in the '""t quðrter.
1.
JðIlUðry
effective
is $13.645.38.
The maxirrun subsidy P"Y"b le
to Mðrch 31. 1987
Method of Pðyment:
Adv10nces
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Amendment to Schedule C'
The agreement dated the day of , 19 between
Ontario and ELGIN COUNTY HOMES FOR SENIORS, HOME SUPPORT SERVICE
("the Service Provider) with respect to the provision of a home
support for the elderly program, is amended by revoking Schedule
~ and substituting the attached Schedule "C".
All payments made after April 1 , 1987 and computed in accordance
with the approved budget for the fiscal year April 1, 1987 to
March 31, 1988 shall be deducted from the amount payable to the
Service Provider as specified in the approved budget attached as
Schedule 'ì,C" hereto.
All other terms of the agreement are hereby confirmed.
This amendment has been executed under seal this day of
19 by on behalf of
Ontario and on behalf of the Service Provider by its pl'opel"
signing officeri;;.
Signed, sealed and Delivered on the
day of 9
in the presence' of
On behalf of the
Minister of Community and
Social Services
CORPORATION OF THE COUNTY OF ELGIN
~GIN COUNTY HOMES FOR SENIOR CITIZENS
(Service Provider's name) -
/fl .,
By :
WARDEN
By : ~·?'é.c~/,-<~ 'YT:>-__
CLERK
Affix Corpor~te seal
".
:~~~,
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ELGIN COONTY HCf<1ES FOR SENIORS. HCME SUPPORT SERVICE
PERIOD FROM APRIL 1. 1987 TO MARCH 31. 1988
¡~~~~lí-:-TiL~ll~J£~~¡!M.iíi!
'~~j'
"'f
line
budget:
indivicilJ<ll
between
to trðnS'fer doll,,1"S
Appr-ov" 1
items.
OPERATING EXPENDITURES
is given
5<ll"ries
8enefi ts
TrðVel
Tr"ining
AllOCðted Admin: Costs
Sub,Tot"l
Rent
Office Expei,seS
Audit ðnd legð 1 Costs
InsurðnCe
Advertising
AllOCðted Costs
Equi pnent (oper'1rt:i on & 1M i ntE!nðf1Ce)
PT'ogr,,", Supplies
Food Costs
Other (voll.nteer recog"iticn)
Other
Tot" 1 Expenditures
OPERATING RE\lBlUES
19. (,,).
19. (b)
19. (c)
20. Tot"l
$63.873.00
3,500.00
3,000.00
2,000.00
8,000.00
$80,373.00
500.00
250.00
650.00
500.00
7,000.00
500.00
200.00
$89,973.00
.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
40
50
00
90
$15.111
$10.380
1.500
$26,991
Client Contribution for
services rei ..ed
M..nicip¡ol Non--Cðpit"l
Contributions
Other Non--Cðpit"l
Contril:utions
Revenues
10
10
10
$62,981
$62,981
$62.981
21. Net Oper1rt:ing Expenditures
22. 70% of Tot"l Expenditures
23. Ministry Subsidy (lesser of
Item 21 01" 22)
24. r+..mber of Users
Cost pet" User
25. I'Unber of Units of Service
Cost pet" Unit
The maxinun subsidy payable is
Mðrch 31, 1988.
Method of Pðyment:
1987 to
Pðyment to be made QUðrterly by cl"ims form due
Jtne 30, SeptI9l1'lber 30. Deceo,ber 31 ðnd Mðrch 31
M ðdv<once ~t equal to one QUðrter ..ill be
made "t the beginning of the yeðr ðnd rec:avered
in the lllSt qlJðrter
1,
effective April
981.10.
$62.
Advðnc:es :