90-31
OF ELGIN
COUNTY
1
90-3
No
By-Law
AND DUTIES OF THE
ELGIN~
OF[ICERS OF THE MUNICIPAL CORPORATION OF -IHE COUNTY OF
APPOINTMENT
PROV I DLIQR-IH.E.
BEINf~Y-LAW-1Q
"
WHEREAS policies and responsibilities for the adminis-
tration of the County are carried out by appointed officials; and
WHEREAS it is deemed advisable to document in a by-law
the various positions which administer this work and also the
duties associated with each.
NOW THEREFORE the Municipal Council of the Corporation
of the County of Elgin enacts as follows:
of
the appointed officers
shall be
1. That the following
the County of Elgin:
County Clerk
Deputy Clerk
Treasurer
Deputy Treasurer
County Engineer/Road Superintendent
Assistant County Engineer/Road Superintendent
Director/Administrator - Homes for Senior Citizens
Assistant Administrator - Homes for Senior Citizens
County Librarian
Director - Social Services
Personnel Administrator
County Solicitor
Labour Relations Officer
.
1
2
3
4
5
6
7
8
9
10
11
12
13
2 That the following shall be the duties associated with
each position in addition to any prescribed by law, or any by-law
or resolution of the Council:
COUNTY CLERK
1 It shall be the duty of the County Clerk or Deputy Clerk to
perform the duties required of him by statutory or other
authority.
1
committees to which they are
soon as the appointment has been
which the first meeting of the
2 To notify each member of the
appointed under this By-Law, as
made, of the time and place at
Committee will be held.
of all special
or communicated by
or place of business
3. To give notice to the members of the Council
meetings thereof; said notice to be mailed
telephone to each member at his residence
the
Seal
5. To attend all meetings of committees when requested by
Chairman Acting Chairman or Warden and act as Secretary
thereof.
To have charge of the County
4
6 He shall be generally responsible for the care and proper
maintenance of all buildings, including minor repairs, save and
except those of the Homes for Senior Citizens Museum and Roads
Department
7 To act as liaison between the Tree Commissioner/Weed
Inspector and Council and be the person to whom he reports
normal channel of communications for the Clerk shall be
the County Government and Reception Committee to County
8. The
through
CounciL
2
DEPUTY CLERK
1 The Deputy Clerk, in the absence of the Clerk, is authorized
to assume all the responsibilities and duties of the Clerk.
2
TREASURER
1. The Treasurer shall be the Head of the Financial Department
of the Corporation, and shall be the principal officer and
adviser of the Corporation, in all matters relating to the mone-
tary and financial operations of the County, and especially with
regard to its debt and the estimates to be prepared annually for
providing the ways and means for protecting the same, and meeting
the annual expenditure, with a careful regard to the maintenance
of the County credit
3
2. The security of the Treasurer, as required by law, shall be
by fidelity bond of any good and sufficient company or associa-
tion duly incorporated for granting bonds of suretyship for
parties holding positions of trust, and as to the amount of the
same and all other particulars, shall be subject to the approval
of Council.
3. He shall be the custodian of all titles and evidence of
titles, deeds, insurance policies, mortgages, leases, bonds,
agreements, or other instruments relating to the property and
rentals of the County, and shall only allow the same to be taken
from his office on the order of the Councilor on the requisition
and receipt of the County Clerk, or the Deputy Clerk, or the
County Solicitor, for use in any legal procedure or on the order
to produce of any Court of Law or equity.
4. He shall be guided in the payments and disbursements of his
office by the By-laws, Rules and Regulations of the Corporation
with regard to the passing and verification of accounts by the
several Committees, and he shall generally superintend the trans-
actions of his department.
5. The accounts and transactions of his department shall be
subject to an audit by the County Auditors as the Council may
direct, who shall prepare the Annual Detailed Audit in accordance
with the requirements of the appropriate Ministry
shall
6. The normal channel of communications for the Treasurer
be through the County Government and Reception Committee to
County Council.
DEPUTY TREASURER
1. The Deputy Treasurer, in the absence of the Treasurer, is
authorized to assume all the responsibilities and duties of the
Treasurer
4
COUNTY ENGINEER/ROAD SUPERINTENDENT
1. It shall be the duty of the County Engineer/Road Superinten-
dent to be responsible for all maintenance and construction of
the County Road System, in co-operation with and under the direc-
tion of the County Roads Committee and to act as Secretary at all
meetings of the said Committee
5
It shall be the duty of the County Engineer/Road Superinten-
to carry out all duties requested of him by County Council
2.
dent
3. He shall keep records of the classification of all employees
of his department and any reclassification or new classification
A copy of these records is to be forwarded to the Personnel
Administrator
3
6 ASSISTANT COUNTY ENGINEER/ROAD SUPERINTENDENT
1. The Assistant County Engineer/Road Superintendent is author-
ized, in the absence of the County Engineer/Road Superintendent,
to assume all responsibilities and duties of the County Engineer/
Road Superintendent.
(7 ) DIRECTOR/ADMINISTRATOR - HOMES FOR SENIOR CITIZENS
1. Operates the Homes in accordance with the Homes for the Aged
and Rest Homes Act and regulat ions and policies set by the
Committee Of Management of Terrace Lodge and Elgin Manor.
2. Gives direction and reviews present programs and procedures
and makes changes where necessary in accordance with government
policies and Committee Of Management policies.
3. Responsible for all of the accounting procedures within Elgin
Manor and Terrace Lodge.
4. Oversees the complete administration section, correspondence,
reads reports, participates at conferences.
5. Arranges for a full recreational program and religious pro-
gram within the Homes.
6. Responsible for the operation of Satellite Homes within the
County in accordance with the Committee Of Management policies
and Homes for the Aged and Rest Homes Act.
(8 ) ASSISTANT ADMINISTRATOR - HOMES FOR SENIOR CITIZENS
1. The Assistant Administrator is authorized, in the absence of
the Director/Administrator, to assume all responsibilities and
duties of the Director/Administrator and acts as Secretary at all
meetings of the Committee of Management.
(9 ) COUNTY LIBRARIAN
1. It shall be the duty of the County Librarian to be responsible
for management of the County Library System in co-operation and
under the direction of the County Library Committee and to act as
secretary at all meetings of said Committee.
2. It shall be the duty of the County Librarian to carry out all
duties requested of him by County Council.
3 . The County Librarian shall cause proper personnel records to
be maintained of all Library employees and provide copies of the
same to the Personnel Department.
(10 ) DIRECTOR - SOCIAL SERVICES
1. It shall be the duty of the Director of Social Services to
direct the administration of the General Welfare Assistance Act,
Day Nurseries Act, and Homemakers and Nurses Services Act, ensur-
ing that applications are processed promptly and efficiently,
additional services are purchased economically, adequate controls
are in place, and all required financial and administrative
procedures are carried out in an effective manner.
2. The Director shall be available in a consultative capacity to
Social Services Committee and County Council to advise on social
issues and concerns and will attend Social Services Committee
meetings.
3. The Director shall represent the County of Elgin in the social
services community in an appropriate and diplomatic fashion
4
11 PERSONNEL ADMINISTRATOR
1. It shall be the duty of the Personnel Administrator to
recommend, implement and maintain all human resource and labour
relation practices, in co-operation with all department heads and
County committees, under the direction of the Personnel Committee
2. Act as secretary at all Personnel Committee meetings, pre-
pares agendas, minutes, resolutions and attendance records.
( 12) COUNTY SOLICITORS
1. The person(s) appointed as solicitors shall attend to such
duties and give such legal opinions as may be required by the
Council, the Chairman of any Committee thereof, Clerk, or other
Department Head, such opinions to be in writing if requested.
2. That it shall be the duty of all other officers of this
Corporation to furnish the County Solicitor, upon request, with
any documents, books, or papers, or copies of the same, in the
custody or possession of such officers, and to give to the said
Solicitor such other aid and assistance as he may require in the
performance of the duties of the said office.
(13 ) LABOUR RELATIONS OFFICER
1. The firm engaged as Labour Relations Officer shall attend to
such duties and give such legal opinions as may be required by
the Council, the Chairman of any Committee thereof, County Clerk,
Deputy Clerk or Personnel Administrator, such opinions to be in
writing if requested.
READ a first time this 20th day of June, 1990.
READ a second time this 20th day of June, 1990.
READ a third time and finally passed this 20th day of June 1990
~-""'<'--¿....vLi:-<. >4-yv ""'" ~
G C. Leverton M. I
Clerk. n