91-16
COUNTY OF ELGIN
91-16
By-Law No
:
"BEING A BY-LAW TO ESTABLISH RULES AND PROCEDURES RE
CONVENTION ATTENDANCE AND THE HOLDING OF HOSPITALITY SUITES"
and
WHEREAS it is deemed appropriate to establish rules
with respect to attendance at conventions and the
hospitality suites
procedures
holding of
NOW THEREFORE the Municipal Council of the Corporation
of the County of Elgin enacts as follows:
Each year County Council shall compile a list of con-
which are eligible for attendance by Councillors and
1
ventions
Officials
follows
shall be provided as
Attendance
2
each year
Members of County Council are limited to any two (2) con-
ventions of their choice each year, however, where the
Chairman or designate is responsible for the arrangements
for the hospitality suite at a convention, it will not be
counted as one of the two allowable
Warden may attend any number of conventions
The
a
b
3. The Warden and Members of County Council shall be paid
the following rates for attending conventions:
For a convention within a radius of 322 Km (200 miles) of
St. Thomas, the per diem rate, registration fee and mileage
from St. Thomas to the convention site and return, paid at
the same rate established for the use of personal vehicles
for County business
a
For a convention outside a radius of 322 Km (200 miles) of
St. Thomas, the per diem rate, registration fee and single
airfare rate from the London airport to the site of the
convention and return. Where the site cannot be reached by
air service, mileage to and from the convention be paid.
The Clerk will obtain the economy flight fare, thirty days
prior to a convention outside the 322 Km (200 mile) radius
of St. Thomas, and this will be the amount paid to all
those attending regardless of their method of travel.
b
The per diem rate of $225.00 per day shall be limited to
the actual number of days that the convention has sessions
listed which the delegate attends
c
Claims for reimbursement of expenses and per diem shall be
made on approved claim forms, complete with receipts, a
copy of which is attached. Payment of reimbursement shall
be made within ten (10) days of receipt of claim.
d
be subject to the payment of a
registration fee, per Member,
The above provisions shall
maximum of $1,100.00, plus
per calendar year.
e
at
suites
4 The entire responsibility for the hospitality
conventions shall be left with the following Committees:
Committee
- Ontario Good Roads Association
- Roads and Transportation Association of Canada
Roads
Homes for Seniors
Committee
- Ontario Association of Non-Profit
Homes
2
Library Committee
Ontario Library Association
Elgin County Pioneer Museum
- Ontario Museum Association
County Government and Reception Committee
- Rural (ROMA) Section of A.M.O.
- Association of Municipalities of Ontario
- (ACRO) County and Regional Section of A.M.O
Social Services Committee
- Ontario Municipal Social Services
Association
committee to reserve the suite
supplies, man the room and
deemed necessary to have one
It is thè responsibility of each
purchase and transport the necessary
pay for the entire costs where it is
day that the convention has
allowable for hosting the
on the costs of the hospital-
committee as soon as possible
A limit of $250.00 per day for each
sessions listed will be the maximum
hospitality A written report
ity will be the appropriate
after the
to
convention.
room
made
1st
shall become effective January
By-Law
That this
5.
1991
hereby
the same is
and
be
90-11
By-Law No
That
6
repealed.
1991
20th day of February
this
first time
READ a
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1991
1991
20th day of February
L. Millman
Warden
20th day of February
time and finally passed this
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G C. Leverton,
Clerk.
time this
READ a second
third
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