04-26
COUNTY OF ELGIN
By-Law No. 04-26
AND TO ADOPT AN EMERGENCY
MANAGEMENT PROGRAM FOR THE COUNTY OF ELGIN
"A BY-LAW TO REPEAL BY-LAW NO. 98-41
WHEREAS pursuant to Section 2.1 of the Emergency Management Act, being
Chapter E.9, Revised Statutes of Ontario, 1990, as amended, every municipality shall
develop and implement an emergency management program and the council of the
municipality shall by by-law adopt the emergency management program and
WHEREAS the emergency management program shall consist of an emergency
response plan; training programs and exercises for employees of the municipality and
other persons with respect to the provision of necessary services and the procedures to
be followed in emergency response and recovery activities; public education on risks to
public safety and on public preparedness for emergencies; and any other element
required by the standards for emergency management; and
WHEREAS in developing an emergency management program, every municipality
shall identify and assess the various hazards and risks to public safety that could give rise
to emergencies and identify the facilities and other elements of the infrastructure that are
at risk of being affected by emergencies; and
WHEREAS Council has formulated an emergency response plan in accordance
with the legislation detailing the procedures under and the manner in which employees of
the municipality and other persons will respond to an emergency; and
require
WHEREAS the Appendices of the emergency response plan may
amendments from time to time as persons named therein change.
the Municipal Council of the Corporation of the County of Elgin
NOW THEREFORE
enacts as follows
1. THAT the Warden and the Chief Administrative Officer are hereby authorized to
sign the Emergency Response Plan and other documentation detailing the procedures
under and the manner in which employees of the municipality and other persons will
respond to an emergency, attached hereto as Schedule "Au.
2. THAT the Emergency Management Co-Ordinator, or such other designated staff as
directed by Council, is hereby authorized to make such amendments to the Appendices,
from time to time, as is necessary to give effect to and properly implement the said plan,
be and is hereby repealed
this by-law becomes effective upon passing
THAT By-Law No. 98-41
THAT
3
4
this 9th day of November 2004
this 9th day of November 2004.
time
and second
READ a first
third time and finally passed
a~ ,
Chief Administrative Officer.
READ a
Emergency Response Plan
County of Elgin
Table of Contents
1
4
4
4
4
Definitions
Introduction
The Aim
The Authority .. . .. .... ..
County Emergency Assistance
5
Declaration of a County Emergency
6
Alerting or Activating the Emergency Plan
6
County Emergency Notification
8
8
9
The County Emergency Operation Centre
County Control Group .....................
County Control Group Responsibilities
........10
...... 10
...... 10
....... 11
..... 11
.........11
12
13
13
14
15
15
Composition of the County Control Group
Head of the County Control Group ....
Head(s) of Council from Affected Municipality(s)
Operations Manager .................
Operations Officer .. . ... .. . ... .. . ...
Emergency Management Coordinator
Public Works Representative
Ambulance Representative
Health Representative ......
Ontario Works Representative
County Fire Coordinator
Police Representative
16
16
16
17
17
17
17
18
18
19
19
Support & Advisory Staff
The County Treasurer
Building Maintenance ........
Human Resources Representative
Conservation Authority Representative
The County Solicitor ............
School Board Representative
Provincial Ministry Representative
Red Cross Representative
Hospital Representative
St. John Ambulance
County of Elgin Emergency Response Plan
Salvation Army Representative ....... 19
AR.E.S. Representative . . . . . . . . . . . . . . . . . . . . . . . .........................................20
Bell Telephone / Amtelecom Representative .........................................20
Other Officials, Experts, or Representatives .........................................20
Control Group Operations - The Operations Cycle ......................................... 21
Emergency Site Manager ..................................... ......................................... 21
Communications ..................................................... .........................................22
Evacuation Planning ........................................... ......................................... 22
Recovery Planning ........................................ .................................. 23
Media and Public Relations ............................... ..........................................23
The County Media Coordinator .................... ..........................................23
On-Site Media Spokesperson ............ ........ ..........................................24
The County Citizen Inquiry Representative .........................................25
Public Information & Inquiry .................... ..........................................26
Request for ProvincialJ Federal Assistance ........., ..........................................26
Plan Review, Testing, and Maintenance .........' ...........................................27
Appendix A - County Emergency Notification System
Appendix B - The County Emergency Operations Centre
1
Emergency Response Plan
County of Elgin
Ambulance
Centra
DEFINITIONS
Ambulance Services Representative
A designated representative of the Ambulance Service and/or
Communications Centre
County Citizen Inquiry Representative
During an emergency the Ontario Works Representative will be responsible for appointing
a County Citizen Inquiry Representative who will establish a Citizen Inquiry Service to
respond to and redirect inquires and reports from the public.
County Control Group
The group of individuals directing the services necessary for mitigating the effects of the
emergency. The Operations Manager is responsible for coordinating the operations within
the County Emergency Operations Centre
County Media Coordinator
The County Media Coordinator will be appointed by the County Control Group and is
responsible for coordinating the dissemination of information to the media from the County
Media Information Centre. The coordinator will report directly to the Operations Manager.
County Media Information Centre
The location near but not in the Operations Centre from which the media may gather for
updated media releases and press conferences This location will be determined by the
County Media Coordinator.
County Treasurer
The County Treasurer or designated alternate for the County of Elgin
Emergency Area
The area in which the emergency exists.
Emergency Management Coordinator
The County Emergency Management Coordinator or designated alternate is responsible
for the maintenance, revision and distribution of this plan as well as coordinating
emergency exercises
Evacuation Centre
An evacuation centre is a facility that provides temporary care and shelter to persons
displaced by the emergency. Persons may be sent to an evacuation centre after
registering at a reception centre, and/or they may register at the evacuation centre directly.
2
Emergency Response Plan
County of Elgin
directly affected
Fire Chief of Affected Municipality
The Chief of the Fire Department or alternate of the Area Municipality(s)
by the emergency.
County Fire Coordinator
The Mutual Aid Fire Coordinator or designated alternate of the County of Elgin
Head of Council from Affected Municipality
The Mayor or Acting Mayor of an Area Municipality of the County of Elgin directly affected
by the emergency.
Head of the County Control Group
The Warden or designated alternate (see Appendix A) of the County of Elgin
Public Health Unit representative or designated alternate of
Health Representative
The Medical Officer of Health
the County of Elgin
Human Resources Representative
The Personnel Administrator or designated alternate for the County of Elgin
Inner Perimeter
A restricted area in the immediate vicinity of the emergency scene as established by the
Site Manager. Access to the inner perimeter is restricted to those essential emergency
personnel actively involved in the occurrence
Ontario Works Representative
The Director of Ontario Works or designated alternate of the County of Elgin
On-Site Media Centre
The location at or near the scene from which the media may gather for updated media
releases and press conferences. This location will be determined by the designated On-
Site Media Coordinator, with the approval of the Site Manager.
On-Site Media Spokesperson
The On-Site Media Spokesperson is appointed by the Site Manager at the time of the
emergency. This person is responsible for coordinating the fast accurate dissemination of
information to the media from the On-Site Media Centre. The Spokesperson will also work
closely with the County Media Coordinator to ensure that information released to the
media from the scene is consistent with information being released from the County Media
Information Centre.
the
Operations Manager
During an emergency the Chief Administrative Officer or designated alternate for
County of Elgin will perform the duties of the Operations Manager.
3
Emergency Response Plan
County of Elgin
Elgin wi
Operations Officer
During an emergency the Deputy Clerk or designated alternate for the County of
perform the duties of the Operations Officer.
Outer Perimeter
The geographic area surrounding the inner perimeter. This area wi serve as a
coordination and assembly point for essential emergency personnel. Access to the outer
perimeter is restricted to essential emergency personnel as determined by the Site
Manager.
the Area
alternate of
or
the O.P.P
Police Representative
The Chief of Police and/or Staff Sergeant of
Municipality(s) directly affected by the emergency.
Public Works Representative
The Manager of Engineering Services or designated alternate of the County of Elgin
Reception Centre
A reception centre is a facility that is used as a short term redistribution point that receives
and registers persons displaced by the emergency, reuniting them with families or
dispatching them to evacuation centres or other accommodation
Red Cross Representative
The Chairperson of the Emergency Services Committee of the local Red Cross Branch is
responsible for supervising and coordinating all activities of the Red Cross Branch during
an emergency. It should be noted that the Chairperson takes direction from the Ontario
Works Representative.
Site Manager
The person in charge of all operations at the scene of the emergency. This person may
also be in charge of an essential emergency service such as Police or Fire. The Site
Manager will ensure that updated information with respect to the scene is conveyed to, or
obtained from, the County Emergency Control Group.
John Brigade is
John during an
from the Ontario
St. John Representative
The Chairperson of the Emergency Services Committee of the local St.
responsible for supervising and coordinating all activities of the St.
emergency. It should be noted that the Chairperson takes direction
Works and Ambulance Representatives
to a system of
victims according
Triage
The sorting and allocation of treatment to patients or
priorities designed to maximize the number of survivors
4
NTRODUCTION
The purpose of this plan is to provide elected officials, personnel, and emergency
response agencies with an overview of the guidelines to their expected response and
responsibilities to an emergency situation within the County of Elgin. For this plan to be
effective it is imperative that all officials, departments and agencies be aware of their
respective roles and be prepared to carry out their assigned responsibilities.
Emergency Response Plan
County of Elgin
For the purposes of this plan, an emergency as defined in the Emergency Management
Act, "means a situation or an impending situation caused by the forces of nature, an
accident, an intentional act or otherwise that constitutes a danger of major proportions to
life or property".
While many emergencies could occur within the County of Elgin, the most likely to occur
are floods, water and land pollution, blizzards, cold waves, fire, fog, frost and freezeups,
high winds, ice storms, severe thunderstorms, snow storms, tornadoes, hazardous
chemical spills, power failures, transportation accidents involving hazardous materials,
strikes and disorder.
THE AIM
The focus of this plan is to provide a guideline for the most effective response to an
emergency situation in the local municipalities, and in so doing safeguard the health,
safety, welfare and property of their populace This plan will govern the provision for
requested services during an emergency.
THE AUTHORITY
The Emergency Management Act, RS.O. 1990, Chapter E.9 as amended. is the lega
authority for this emergency response plan
COUNTYEMERGENCYASSŒTANCE
The initial response to an emergency situation shall be the responsibility of the directly
affected Municipality. Upon receipt of a warning of a real or potential emergency at the
local level, the initial responding agency will contact the appropriate Municipal Official to
request that the Municipal Emergency Notification System be activated. The Municipality
will notify members of the affected Municipal Control Group. Upon notification, it is the
responsibility of control group members to assemble and manage the situation using the
procedures in their Municipal Emergency Plan.
As part of the Municipal Emergency Notification System, the Head of the County Control
Group, or the Operations Manager, or the Emergency Management Coordinator of the
County of Elgin, shall be notified. All members of the County Control Group will be notified
and placed on stand-by or asked to assemble. Notification will take place in accordance
with procedures detailed in the County Emergency Notification section.
5
Emergency Response Plan
Elgin
County of
The emergency situation will dictate the County's response. When an emergency requires
only limited County support, a representative of the County Control Group may join a
Municipal Control Group or several members of the County Control Group may meet to
monitor the situation. When an emergency requires greater County support or when it
involves more than one Municipality, the County Emergency Plan will be activated and the
County Control Group will assemble at the County Emergency Operations Centre.
For Coordination, if the emergency affects more than one Elgin County municipality, or if
the emergency affects one or more municipality(s) and the City of St. Thomas, the County
Plan will be activated.
DECLARA TION OF A COUNTY EMERGENCY
The Warden or Acting Warden of the County of Elgin, as Head of the County Council, is
responsible for declaring that an emergency exists within the boundaries of the County.
This decision is made in consultation with other members of the County Control Group.
Upon such declaration, the Warden notifies:
1. The Minister of Community Safety & Correctional
Measures Ontario
(866) 314-0472 ; Fax (416) 314-0474; or
(705) 329-6950 OPP Headquarters in Orillia
The Mayor and Council of the effected Municipality; and
The Warden shall ensure that the public, the media, and neighbouring county
officials are also advised of both the declaration and termination of an
emergency.
through Emergency
Services
2
3
All decisions by the County Control Group (as appropriate) affecting the lives and property
of the inhabitants within the County of Elgin shall be made in consultation with the Warden
or Acting Warden of the County.
A local Municipality may request County assistance at any time. The request shal
not be deemed to be a request that the County assume authority or control of the
emergency,
6
Emergency Response Plan
County of Elgin
ALERTING OR ACTIVATING THE EMERGENCY PLAN
The members of the County Control Group will be alerted and placed on standby, or this
plan may be activated under the following conditions:
When the Head of a Municipal Control Group requests assistance and Indicates
whether or not the County is being asked to provide assistance or to assume
control of the emergency;
·
be
the plan sha
be defined as a local emergency,
When an emergency cannot
activated;
·
demand is placed on
When County facilities are threatened or an extraordinary
County resources, the plan shall be activated
·
When a widespread, far-reaching accident is encountered such as an epidemic, or
an environmental disaster, the plan shall be activated.
·
COUNTY EMERGENCY NOTIFICATION
The County Control Group (CCG) may be alerted to an emergency situation by the Head
of a Municipal Control Group, member of the CCG, or emergency response agency. To
notify the County Control Group the following procedure will be used to alert or activate its
members
the CCG, Operations
A request for assistance sha be made to the Head of
Manager, or Emergency Management Coordinator;
·
Emergency
or
When notified, the Head of the CCG, Operations Manager,
Management Co-ordinator who is notified shall contact the other two
·
Management
Emergency
and
Manager,
The Head of the CCG, Operations
Coordinator shall monitor the situation
·
After monitoring the situation if it is deemed that the CCG should be alerted and
placed on stand-by, or the County Emergency Plan should be activated, the
members of the CCG shall be notified as follows
·
7
Emergency Response Plan
County of Elgin
" Head of the CCG, or
Contacts -+ Operations Manager, or
~ Emergency ManagementCoordinator
Head of a Municipal Control Group
Member of the County Control Group
Emergency Response Agency
Operations Manager
Emergency ManagementCoordinator
Heads of Local Council (as required)
Adjacent Municipalities (as required)
Head of thè CCG
Emergency ManagementCoordiriator
County Public Works Re
Ontario Works Rep.
Other Dept. Heads {as
Head of the CCG
Operations Ma
Emerg,
Amb'
)
Head of the CCG
Road Superintendents (as required)
M:¡:O Patrol Yards (as requirèd)
Elgin County Emergency Notification
-
Refer to Appendix A
8
Emergency Response Plan
Elgin
County of
THE COUNTY EMERGENCY OPERATION CENTRE
Depending upon the location of the emergency, the County Emergency Control Group will
assemble at the Emergency Operations Centre closest to the emergency site (refer to
Appendix B).
In the event that this location is inappropriate, the location of the Emergency Operations
Centre will be determined by the Head of the County Control Group, the Operations
Manager, and the Emergency Management Coordinator after consultation with the
emergency response agencies involved.
The County Control Group will assemble at the centre they are advised to go to when
notified, and determine if the site is appropriate. If this site is not appropriate, the County
Control Group will choose an alternate location from Appendix B where future meetings
will be held.
jOint'
by a
COUNTY CONTROL GROUP (CCG)
The County emergency response will be directed and controlled
County/Municipal Control Group consisting of the following officials
Head of the County Control Group
Head of the Municipal Control Group & Designated Staff Representatives from
affected Municipality(s)
Chief(s) of Police/O.P,P. Staff Sergeant Representative, as the situation dictates
County Fire Coordinator
Ambulance Representative
Operations Manager
Operations Officer
Emergency Management Coordinator
Public Works Representative
Ontario Works Representative
Medical Officer of Health
County Media Coordinator (appointed by the CCG)
Additional personnel deemed necessary by the County Control Group (i.e.
Provincial/Federal Ministry representatives, industrial representatives. school
boards, legal, financial representatives).
·
·
·
·
·
·
·
·
·
·
·
·
·
Names
An alternate contact person shall be designated for each member of the CCG
and telephone numbers of CCG members and alternates appear in Appendix A.
The CCG may function with only a limited number of persons depending upon the
emergency. While the CCG may not require the presence of all persons listed as
members of the control group, all members of the CCG must be notified
9
Emergency Response Plan
County of Elgin
with by
COUNTY CONTROL GROUP (CCG) RESPONSIBILITIES
of the following actions/decisions will have to be considered and dealt
Some or a
the CCG
the emergency situation by acquiring and assessing
the status of
Determining
information;
·
n
Group
Mobilizing County emergency services, personnel and equipment;
Control
County
the
of
Head
Declaration of an Emergency by the
consultation with members of the CCG;
·
·
Group
the Head of the County Contro
Termination of an Emergency Declaration by
in consultation with members of the CCG;
·
Coordinating and directing services and ensuring that any actions necessary for the
mitigation of the effects of the emergency are taken, provided they are not contrary
to law;
·
Coordinating and/or overseeing the evacuation of inhabitants considered to be In
danger, and working with the Red Cross in establishing a Registration and Inquiry
Centre to handle requests regarding evacuees;
·
Arranging for services and equipment from local agencies not under County or
municipal control, i.e. private contractors, volunteer agencies, services clubs;
·
Notifying and requesting assistance from various levels of government and any
public or private agencies not under County or Municipal control, as considered
necessary (refer to Request for Provincial/Federal Assistance);
·
volunteers are
evacuation or transport of
if appeals for
required for
required and
transportation is
if additional vOlunteers are
Determining if additiona
persons and/or supplies
Determining
warranted;
·
the emergency is promptly forwarded
Ensuring that pertinent information regarding
for dissemination to the media and public;
·
·
the
and/or sub-committees
the emergency for
with
the need to establish advisory group(s)
required to dea
Determining
Authorizing expenditure of funds
preservation of life and health;
·
·
Maintaining a log outlining decisions made and actions taken, and submitting a
summary of the log to the Emergency Management Coordinator within one week of
the termination of the emergency, as required;
·
and/or welfare services for residents
when so requested by the affected
for emergency accommodation
evacuated from their homes
Arranging
temporarily
municipalities;
·
requests concerning
Establishing a reporting and Inquiry centre to handle Individual
any aspect of the emergency;
·
10
Emergency Response Plan
County of Elgin
Ensuring that all County emergency personnel are advised of the declaration and
termination of an emergency in the constituent local municipality(s);
·
to responders
Appointing an Emergency Site Manager;
Ensuring that the Critical Incident Stress Management is available
and that the emotional needs of the county are addressed
·
·
n
is
if required
recovery plan
Ensuring that the emergency is reviewed and a
place before the local emergency is terminated
·
the emergency.
Participating In the debriefing following
·
following
COMPOSITION OF THE COUNTY CONTROL GROUP
be responsible for the
wi
HEAD OF THE COUNTY CONTROL GROUP
The Head of the County Control Group. or alternate
duties
loca
Implementing the Plan n response to a request for assistance from a
Municipal Control Group, member of the CCG, or emergency response agency;
·
&
the Termination of the Declaration of an Emergency
Notifying Emergency Management Ontario, Ministry of Community Safety
Correctional Services of the declaration, and the termination of the emergency;
Heads
Declaring an Emergency; and
·
·
·
of
the
to
direction
issUing
and
priorities,
Making decisions, determining
County departments
from constituent
of the affected
of government and
emergency, on behalf
Requesting assistance from senior levels
municipalities not involved with the
municipality, when required;
and
·
·
and personnel when
equipment
the acquisition of
Authorizing expenditures
necessary;
Approving and making news releases and public announcements
Ensuring that the heads of local Councils are notified that the County has
implemented its Plan and is available to assist or that the County has declared an
emergency;
·
·
members of the CCG are kept apprised of developments as soon
Ensuring that a
as possible.
·
11
Emergency Response Plan
County of Elglh
HEAD(S) OF COUNCIL FROM AFFECTED MUNICIPAL/TY(S)
The County Control Group is a joint County/Municipal body. The Head(s) of Council and
key staff from local Municipality(s) affected by an emergency form an integral part of the
County Control Group. The responsibilities of the Head of a Local Council and key
municipal staff will include
their respective
to date Information about the emergency situation In
Providing up
municipality;
and employment
mobilization
the
making and
n decision
Assisting
resources
·
loca
of
of the County-wide emergency response
management
Assisting in the overa
·
·
OPERATIONS MANAGER
The Operations Manager, or alternate. wi
be responsible for the following duties
when the CCG is assembled
required members are present
that a
Ensuring
·
Chairing meetings of the CCG
Organizing and supervising the County Emergency Operations Centre (EOC)
during the emergency, including arrangements for feeding and relief of Centre
personnel;
·
·
the scheduling of regular
ncluding
the EOC,
within
Coordinating all operations
meetings
·
the emergency site
Arranging for effective communications to and from
·
releases
the CCG on legal and
the Head of the CCG
Coordinating media
·
·
·
matters
financia
Providing advice to
Acting as principle staff officer to
Organizing any required debriefing sessions.
·
OPERA TlONS OFFICER
n his duties
the Operations Manager
Assisting
·
the emergency;
n dealing with
Maintaining a record of actions taken by the CCG
·
of emergency action
records of costs Incurred as a result
reports for counci
Compiling
Compiling
·
·
12
Emergency Response Plan
County of Elgin
the
for
COMMUNITY EMERGENCY MANAGEMENT COORDINA TOR (CEMC)
Management Coordinator, or alternate will be responsible
The Emergency
following duties:
Providing advice and expertise to members of the CCG on emergency measures
operations
Setting up
·
·
the Emergency Operations Centre
Gathering Information for the Operations Manager;
·
the emergency;
report to counci
Debriefing following
fina
·
·
that
terminated
to ensure
after the emergency has been
Regularly reviewing the contents of the Emergency Response Plan
they are up to date and in conformity with Provincial procedures;
Writing a
·
training and participation In drills and exercises
Organizing and coordinating
·
PUBLIC WORKS REPRESENTATIVE
The Public Works Representative. or alternate, wi
be responsible for the following duties:
the
in containing
to assist
the CCG with advice on engineering matters
Arranging for the dispatch of staff
emergency situation if required;
equipment
and
Providing
·
·
Maintaining liaison with flood control, conservation and environmental authorities
and preparing for relief or preventative measures;
·
if
Arranging for the clearing of emergency routes and the marking of obstacles
required, in consultation with Municipal Road Superintendents and with the O.P.P.
·
Arranging for engineering materials and equipment from the County and Provincial
resources, from neighboring municipalities, and from private contractors when
necessary;
·
Maintaining liaison with public and private utility companies (hydro, gas, telephone,
etc.) and making recommendations for discontinuation of any utilities, public or
private, when necessary in the interest of public safety;
Maintaining liaison with Ontario Clean Water Agency;
·
·
needs and special hazards
Assisting fire fighting authorities in dealing with water
such as chemical spills, explosions or noxious fumes
·
Establishing radio communications between local municipalities and the CECG, if
required, and calling if necessary, on the services of the Amateur Radio
Emergency Service
·
13
Emergency Response Plan
Elgin
County of
Re-establishing essential County road services at the end of the emergency period
·
County roads are maintained and accessible during an emergency;
Providing an Emergency Site Manager if required
that
Ensuring
·
·
AMBULANCE REPRESENTATIVE:
The Representative from Ambulance Services wi
be responsible for the following duties:
the disaster site
Advising the County Control Group on requirements for additional casualty
transportation means, beyond ambulance resources, that the County Control Group
may be able to obtain;
of casualties from
the movement
Providing Information on
·
·
Determining if additional medical resources are needed for casualty management
at the emergency site, in consultation with the Medical On-Site Coordinators, and
initiating requests for such with medical authorities;
·
Authorizing additional Ministry of Health resources required by any facility which
operates under the direction of the Ministry of Health in accordance with Ministry
procedures.
·
be responsible for the following duties:
HEAL TH REPRESENTATIVE:
,....Ie- n ....n......................a.........:"H ........ alternate, wi
CCG on health matters;
t
The HeY,t" l'e....,V...V.,lUllv.....,....1
Reception/
Keeping
Providing Staff at each Evacuee Centre to assist the Manager of each
Evacuee Centre in public health matters, and in assisting evacuees
informed
staff
·
·
·
Nurse at each Evacuee Centre housing more the 50 evacuees;
Providing a 24 hour
for
·
·
immunization where needed
mass
Arranging
related
health
regard to water supplies when warranted
levels of
about
government
senior
Arranging for precautions In
and
Notifying other agencies
matters in the emergency;
·
·
the safe disposal of sewage and waste
emergency
hygiene at
persona
and
sanitation
the safety of food supplies and
genera
Ensuring adequate
reception centres
Ensuring
·
·
services and facilities
Ensuring proper
Coordinating the response of health unit
burial of the dead
·
·
14
Emergency Response Plan
Elgin
County of
ONTARIO WORKS REPRESENT A TIVE:
The Ontario Works Representative, or alternate
duties
the following
responsible for
be
wi
the CCG on Ontario Works matters;
According to the nature of the emergency, in consultation with the Red Cross,
Salvation Army and St. John Ambulance, be prepared to assist municipalities in
their efforts to support their residents whose lives have been impacted by the
emergency with the provision of:
Providing advise to
·
·
clothing
Emergency
elements
the
temporary accommodation
from
protection
adequate
to provide adequate
provide
to
Emergency lodging
for the homeless,
·
reunite families and to collect
concerning the safety and
Registration and inquiry services to
information and answer queries
whereabouts of missing persons
·
·
adequate food
food or
those without
Emergency feeding to sustain
preparation facilities,
·
mutual concern
Liaising with the Health Representative on areas of
required during operations in evacuee centres, and
·
Individual and family services to assist and counsel individuals and
families in need and to provide special care to unattached children
and dependent adults;
·
for
In consultation with the Health Representative, establish an 'outreach program'
victims of the emergency;
·
required
the Emergency
to operate Citizen Inquiry Centre;
Liaising with public and private nursing care homes as,
the
Providing staff
·
·
·
Reception
in welfare
to assist
locations of
Contacting and providing direction to volunteer agencies able
functions, such as Red Cross, Women's Institutes, etc.;
Works matters In
and
number
Police of
the
Notifying
Centres;
·
·
the emergency.
on Ontario
levels of government
Notifying senior
15
Emergency Response Plan
County of Elgin
COUNTY FIRE COORDINA TOR
or alternate
for
be responsible for the following duties
Providing advice on
Confirming that local fire fighting rescue and life saving resources are sufficient
the operational situation, and arranging for further assistance as required;
the CCG
to
wi
rescue matters
fighting and
The County Fire Coordinator,
fire
·
·
and
equipment
to bring Into play other
Providing advice to County departments
skills needed to cope with the emergency;
Mutual
·
·
the Fire Marshal of
Aid Fire System and
the
from
Coordinating assistance
Ontario as required;
the County, can be
available in
Determining if special equipment or supplies, not
located elsewhere and advising the CCG;
·
County
first
Coordinating assistance of fire equipment and personnel with other
departments and agencies in large scale non-firefighting operations (rescue
aid, casualty collection);
·
on fires Involving potentially dangerous
the Ministry of the Environment
Liaising with
materials
·
Natural Resources on forest fires;
Providing an Emergency Site Manager if required
the Ministry of
liaising with
·
·
POLICE REPRESENTATIVE
The Police Representative, or alternate, wi
be responsible for the following duties
to permit
traffic contro
the CCG
mplementing
to
matters
Providing advice on police
Arranging for assistance to local authorities In
rapid movement of emergency equipment;
(law enforcement)
·
·
Liaison with Public Works Representative
Coordinating police operations and responses with County Service Departments
and with neighboring police authorities
·
·
to control access and protect
the emergency area
Establishing security around
property;
dispersing crowds
if necessary,
Sealing off the area of concern. controlling and
within the emergency area
·
·
the emergency and coordinating evacuation
Alerting persons endangered by
procedures;
·
16
Emergency Response Plan
Elgin
County of
and
the establishment
regarding
Liaising with the Ontario Works Administrator
operation of evacuation and reception centres
·
police services In evacuee centres
Providing for
required;
as
and other facilities
municipal, provincial or federal police agencies as required
the actions take by the Police
morgues
Liaising with other
·
·
nformlng CCG on
Providing an Emergency Site Manager if required
·
·
the CCG
SUPPORT & ADVISORY STAFF
The following staff may be required to provide support, logistics and advice to
THE COUNTY TREASURER
The County Treasurer will be responsible for:
the
to
they relate
required
financial matters as
the Operations Manager,
nformation and advice on
as
Assisting
The providing
emergency;
·
·
if necessary, with the Treasurers of local and neighboring municipalities;
Liaising
·
that records of expenses are maintained for future claim purposes
Ensuring
·
of all legitimate Invoices and claims
and supplies as requested
and settlement
and securing of equipment
Ensuring the prompt payment
incurred during an emergency;
Providing for
·
·
BUILDING MAINTENANCE
The Building Maintenance Representative wi
responsible for:
be
required
Providing security for the County Emergency Operations Centre. as
·
meeting
Providing identification cards to CCG members and support staff;
sleeping, and
Coordinating the maintenance and operation of feeding
areas of the CCG, as required
·
·
required
as
Procuring staff to assist
·
HUMAN RESOURCES REPRESENT A TIVE
be responsible for:
The Human Resources Representative wi
17
Emergency Response Plan
Elgin
County of
resources
requests for human
Coordinating and processing
Under the direction of the CCG
·
·
coordinating offers of and appeals for volunteers
resources;
resources and administrative details are completed
human
appropriate sites for the registration of
human
the most
Selecting
·
is
records of
When volunteers are involved, ensuring that a Volunteers Registration Form
completed and a copy of the form is retained for County records.
Ensuring
·
·
temporary employees,
to VOlunteers and
Ensuring identification cards are issued
where practical
·
Arranging
Obtaining assistance, if necessary, from Human Resources Development Canada,
as well as other government departments, public and private agencies and
volunteer groups.
sites
from
to and
resources
for transportation of human
·
·
CONSERVA TION AUTHORITY REPRESENT A TlVE
The Conservation Authority Representative will be responsible for:
of flood emergencies
to assist in flood emergencies
the abatement
Assisting in acquiring resources
Providing advice on
·
·
THE COUNTY SOLICITOR
The Solicitor for the County wi
be responsible for:
The provision of advice to any member of the CCG on matters of a legal nature as
they may apply to the actions of the County of Elgin in its response to the
emergency, as required.
·
SCHOOL BOARD REPRESENT A TIVE
The School Board be responsible for:
Representative wi
Providing any school as designated in the County of Elgin's Social and Family
Services Community Welfare Plan for use as an evacuation or reception centre
·
board
use and
Upon being contacted by the Ontario Works Representative, providing school
representatives to coordinate activities with respect to maintenance
operation of the facilities being used as evacuation or reception centres
·
18
Emergency Response Plan
Elgin
County of
PROVINCIAL MINISTRY REPRESENT A TIVES
Provincial Ministry Representatives will be responsible for:
to members of the CCG
Providing advice on matters of Provincial concern
·
response agencies
the garner of resources;
Provincial
Assisting In
Coordination of
·
·
CANADIAN RED CROSS SOCIETY:
The Canadian Red Cross Society will receive requests for support from the Ontario Works
Representative. The responsibilities of the Red Cross Representative during an
emergency are to
Activate
Works
Ontario
the
with
the Society's emergency alert system
Co-ordinate the Society's response in co-operation
Representative, if an evacuation is required
·
·
to meet the following objectives:
Collect accurate and reliable information and answer inquiries as to
the condition and whereabouts of disaster victims in co-operation with
local hospitals and reception centres; and
Provide registration and inquiry
.
·
reuniting separated family members as quickly as conditions
requests as
nternationa
Operate an inquiry bureau to deal with national and
directed by the Society's National office
Assist In
permit;
.
·
of the Ontario Works
request
the
Set up and operate an evacuation centre,
Representative;
Assist with first aid established at reception centres
upon
·
·
if required
Workplace Safety Insurance
Ensure that volunteers are properly registered so that
coverage is provided during an emergency.
19
Emergency Response Plan
County of Elgin
HOSPITAL REPRESENTATIVE
The Hospital Representative will be responsible for:
to hospital
respect
Plan
Liaising with the Health and Ambulance Representatives with
and medical matters, as required;
their respective Hospital Disaster
mplementing
·
·
triage teams;
medical site teams/medica
as appropriate
taken
requests for the provision of
the Ministry of Health
Evaluating
Liaising with
Maintaining a log of all actions
·
·
·
the Ontario Works or
ST. JOHN AMBULANCE:
The St. John Ambulance will receive requests for support from
Ambulance Representative during an emergency to:
the Division's emergency alert system
Activate
·
the Health Representative;
the Division's response In co-operation with
Co-ordinate
·
Aid
Provide first
·
Workplace Safety Insurance
req u I red
that
so
aid posts at reception centres
Ensure that volunteers are properly registered
coverage is provided during an emergency.
as
first
Establish
·
·
SALVATION ARMY REPRESENTATIVE:
The Salvation Army will receive requests from the Ontario Works Representative. The
responsibilities of the Divisional Commander or alternate of the Salvation Army during an
emergency are to
Activate
reception centre
the Division's emergency alert system
Coordinate the Division's response in cooperation with the Ontario Works
Representative, if an evacuation is required;
Coordinate and <M-"~'" ~< personnel at the disaster site and
Provide bedding ing, i~ M~n,M~'
Provide and coc ¡rgy ,
" w~...~,~,ion with Ontario Works
1I:::;¡;....,U..,<:1 .....<1
·
·
·
·
·
Workplace Safety Insurance
that
Ensure that volunteers are properly registered so
coverage is provided during an emergency.
·
20
Emergency Response Plan
County of Elgin
AMA TEUR RADIO EMERGENCY SERVICE (A.RES.) REPRESENTATIVE
A.R.E.S. Representatives will be responsible for:
Providing additional communication requirements to supplement the County and
emergency communications systems, as needed;
Contacting other communications experts, as required
·
·
BELL TELEPHONE / AMTELECOM REPRESENTATIVES
Bell Telephone / Amtelecom Representatives will be responsible for:
When possible, establishing and ensuring that telephone communication needs are
provided to the EOC, emergency site, and anywhere else required.
·
OTHER OFFICIALS, EXPERTS, OR REPRESENTATIVES
be responsible for:
necessary to abate the emergency situation as
Officials, Experts, or Representatives wi
Any special advice or expertise
required by the CCG
Other
·
21
Emergency Response Plan
Elgin
County of
Control Group Operations - The Operations Cycle
It is important that the County Control Group meets regularly to share information and
make decisions. It is also important that members of the group have time to deal with their
individual responsibilities
meetings and agenda items
be kept as brief as possible
When the County Emergency Plan is activated, frequency of
will be established by the Operations Manager. Meetings will
to allow members to carry out their individual responsibilities.
At each meeting the members wi bring each other up to date on what has happened
since the last meeting, make recommendations on issues presented, and arrive at
decisions. Maps and status boards will be prominently displayed and kept up to date by
the Operations Manager. When the meeting ends, each member will do what is
individually required of them, and can gather information to share at the next meeting
Although each member of the County Control Group represents an individual agency, it is
important that individual members function as a team to establish the most effective
response to the emergency situation. It is equally important the individual members of the
CCG are relieved of their duties at regular intervals.
Emergency Site Manager
The Emergency Site Manager's task is to take control of the scene, and coordinate the
response. A Municipal Emergency Control group may have initially appointed an
Emergency Site Manager. Once appointed, the Emergency Site Manager should be
relieved of all other duties, and will remain in control of the scene unless the County
Control Group deems it necessary to appoint a replacement.
the
with
communications
nclude
regular
Some of the duties of an Emergency Site Manager
Setting up a command post, and establishing
other agencies on the site, and with the EOC;
·
perimeters of
the outer
Establishing authority and supervising all operations within
the site;
·
Organizing a management team and arranging a management cycle
·
up
they are set
the Inner and outer perimeters, and ensuring
Determining
·
is
to ascertain what
agencies at the site,
the layout
Conferring with the heads of the other
happening and what is needed
of the site
Organizing
·
·
the EOC
Passing information on what is happening, and requests for resources to
and passing direction and information from the EOC to others at the site;
the activities of the response agencies at the site
·
·
Directing and coordinating
22
Emergency Response Plan
County of Elgin
them
to provide
and asking
site workers
the EOC
resources are necessary,
areas, food
Determining what
·
·
for
etc.
rest
Arranging a system of relief,
Ensuring worker and volunteer safety;
·
the site
to
Arranging media visits
·
them
Communications
All communications wi be received and sent from a communications room set up
adjacent to the Emergency Operations Centre (EOC). A representative from each
emergency response agency will work from this room. Telephones, radios or other
communications equipment shall not be permitted in the EOC.
to support
the resources
Planning ahead for site activities and
Maintaining a log of all actions
·
·
At the emergency site, each response agency will appoint a communications officer to
regularly update their respective representative in the EOC communications room. From
the EOC communications room, radio and phone messages will be relayed (verbally or on
paper) to the relevant member of the CCG.
An important function of every agency is to provide timely information to the CCG for the
benefit of the decision-making process. This will necessitate reliable systems of
communications between the emergency site and the EOC and for every department
involved.
The telephone system will be used, if it is operationa In addition, police and fire
representatives will have links with their respective radio communications. The Amateur
Radio Emergency Service is also available to assist. This service shall be activated by the
CCG only.
EVACUATION PLANNING
In an emergency, it may be necessary for residents to be temporarily evacuated. When
such an evacuation is deemed necessary, one or more emergency reception centres may
need to be opened in a safe area. The County has an agreement with the Thames Valley
District School Board, which guarantees that their institutions may be used as temporary
reception centres in the event of an emergency.
RECOVERY PLANNING
This plan assigns responsibilities and outlines activities that may be required to bring the
municipality back to its pre-emergency state. The plan will be activated (in whole or part)
at the direction of the County Control Group This will be determined by the nature of the
23
Emergency Response Plan
County of Elgin
the
mmediate response to
the
once
normally occur
wi
emergency and its aftermath, but
emergency has been completed.
ons
It is important to coordinate the release of accurate information or instructions to the news
media, the public, and individual requests for information concerning any aspect of the
emergency.
Media and Public Relat
may be
the following positions
functions during an emergency,
these
fulfi
n order to
established
County Media Coordinator
On-Site Media Spokesperson
County Citizen Inquiry Representative
·
·
·
A Municipal Emergency Control Group may have initially appointed these positions. Once
appointed, they will remain in control unless the County Control Group deems it necessary
to appoint a replacement.
Depending on the scope of the emergency, there may be a need for an On-Site Media
Centre near the emergency site, and a County Media Information Centre near, but not in,
the EOC. In some cases a joint media information centre may be more desirable.
THE COUNTY MEDIA COORDINA TOR
The County Media Coordinator will be responsible for:
Establishing a communications link with the Municipal Media Coordinator(s), the
On-Site Media Spokesperson, the County Citizen Inquiry Representative, and any
other media coordinator(s) (i.e. Provincial, Federal, private industry, etc.) involved in
the incident;
·
appointed
news releases at
and planning for
information
The dissemination of
times
·
and
and
the media and public is consistent
Centre
nformation
On-Site Media
to
Appointing an assistant to attend the
appointing any other personnel required;
nformation released
a
that
Ensuring
accurate;
·
·
Designating and coordinating a County Media Information Centre for members of
the media to assemble for the issuance of accurate media releases and
authoritative instructions to the public
·
24
Emergency Response Plan
County of Elgin
media
up
Liaising regularly with the CCG to obtain the appropriate Information for
releases, coordinate individual interviews, and organize press conferences
media
be set
nformation Centre wi
the County Media
the CCG on how
Briefing
·
·
·
that the following
nqulries and ensuring
for
Establishing telephone numbers
are advised accordingly:
Media
CCG
Switchboard for County Emergency Services
On-Site Media Spokesperson
Municipal Media Coordinators
County and Municipal Citizen Inquiry Representatives
Any other appropriate persons, agencies, or businesses;
·
·
·
·
·
·
·
updates to the County Citizen Inquiry
most accurate and up-to-date information is
regular
that the
Providing direction and
Representative to ensure
disseminated to the public;
·
approved by
the media and public is first
to
Ensuring that all information released
the Head of the CCG
·
Monitoring news coverage and correcting any erroneous information
·
the Emergency Site
be appointed by
ON-SITE MEDIA SPOKESPERSON
Spokesperson shal
If necessary an On-Site Media
Manager and is responsible for:
the County Media Co-
iaison with
regular
nk and
Establishing a communication
ordinator at the EOC;
·
the scene only, and only after
Responding to inquiries from the media pertaining to
clearance by the County Media Coordinator
·
the emergency
Redirecting all inquiries regarding decisions made by the CCG and
as a whole to the County Citizen Inquiry Representative
·
appropriate
n a safe
Establishing and coordinating a media information centre
location. at or near the site, for the media to assemble
·
telephone
and
following persons and agencies of the location
as available. of the Site Media Information Center:
Advising the
number(s),
·
Media
CCG
Switchboard for County Emergency Services
Municipal Media Coordinators
County and Municipal Citizen Inquiry Representatives
Any other appropriate persons, agencies, or businesses
that the site information centre
media arriving at the site are directed to
·
·
·
·
·
·
Ensuring
·
25
Emergency Response Plan
Elgin
County of
Where necessary and appropriate, coordinating media photograph sessions at the
scene
·
the
Coordinating on-scene Interviews between emergency services personnel and
media.
·
Works
the Ontario
by
THE COUNTY CITIZEN INQUIRY REPRESENTATIVE
The County Citizen Inquiry Representative will be provided for
Representative and shall be responsible for
of personnel and
the appointment
ncluding
Establishing a Citizen Inquiry Service
designation of telephone lines:
·
of the Citizen Inquiry
Informing the County Media Coordinator of the establishment
Service and designated telephone number(s);
·
Advertising public information phone numbers through the media as quickly as
possible, and advising that 9-1-1 is not to be used as an inquiry line
·
of the
Apprising the affected emergency services and the CCG of the establishment
County Citizen Inquiry Service and designated telephone number(s);
County Media Coordinator to obtain current information on
·
·
the
the
Liaising with
emergency;
the public based upon
Responding to, and redirecting inquiries and reports from
information from the County Media Coordinator;
·
to the Investigation of the
involved with or affected by
Responding to and redirecting inquiries pertaining
emergency, deaths, injuries, or matters of personnel
the emergency to the appropriate emergency service
·
be located
telephone
Responding to and redirecting inquiries pertaining to persons who may
in evacuation or reception centres to the registration and inquiry
number(s);
·
as required
Procuring staff to assist
·
PUBLIC INFORMA TION & INQUIRY
Depending on availability, information concerning an emergency situation wi be
communicated to the public through a number of means. These include: newspaper,
radio, television public addressing system, telephone newsletter, and individual
visitation.
Where appropriate, public meetings will be held to provide information to members of the
public concerning an emergency situation Such meetings will be coordinated and
conducted by the CCG
26
Emergency Response Plan
County of Elgin
Request for Provincial I Federal Assistance
If locally available resources, including those which might be available from bordering
municipalities and/or county sources, are insufficient to meet emergency requirements,
then assistance may be requested from the Province by the County on behalf of the
affected local municipality.
The Ministry of Community Safety and Correctional Services, through Emergency
Measures Ontario, is the focal point for provincial assistance during an emergency. It
should be notified if the threat of an emergency exists, and must be notified when an
emergency has been declared. While it will not take over and manage the emergency, it
can provide liaison and coordination, and a central point for contact with other provincial
ministries, and the federal government if required.
through Emergency
All requests for provincial and federal assistance should be directed
Measures Ontario at:
416-314-0472/0473
or
866-314-0472
Emergency Measures Ontario
All assistance should be sought through Emergency Measures Ontario. When this
channel is used, the cost is charged to the Province; but if requests for assistance from a
community go straight to a Provincial or Federal department, the community will receive a
bill for the services.
County of Elgin Emergency Response Plan 27
-
Plan Review, Testing, and Maintenance
This plan shall be reviewed annually in January, and where necessary shall be revised by
the County Emergency Management Coordinator.
Each time the plan is revised, it must be forwarded to County Council for approval;
however, revisions to an appendix or minor administrative changes can be made without
Council approval.
An annual exercise will be conducted to test the overall effectiveness of the plan and to
provide training to the members of the County Control Group
Appendix A
Emergency Response Plan
County of Elgin
County Emergency Notification System
the
To alert or assemble County Control Group members, notification shall be as outlined in
diagram on the following page.
The CCG consists of the following officials:
Head of the County Control Group
Head(s) of Council & Designated staff representatives from affected municipality(s)
Chief(s) of Police I O.P.P. Staff Sergeant Representative, as situation dictates
County Fire Coordinator
Ambulance Representative
Operations Manager
Operations Officer
Emergency Management Coordinator
Public Works Representative
Ontario Works Representative
Medical Officer of Health
County Media Coordinator (to be appointed by CCG)
·
·
·
·
·
·
·
·
·
·
·
·
the control
isted as members of
While the CCG may not require the presence of all persons
group, all members of the CCG must be notified
Alternate to the Head of the County Control Group
Rotation List
In the absence of the Head of the County Control Group, the Head of the County Control Group
shall be chosen from the Deputy Warden Rotation Schedule as follows:
2006
March
October
Feb. & December
2005
July&October
May & August
November
2004
June
September
January & Apri
July & September
June
May & August
January & Apri
November
June
January & Apri
September
March
February&December
May & December
November
July & October
February & August
March
Councillor
Warwick
Vowel
Mcintyre
Rock
Hofhuis
Baldwin
Wilson
Faulds
Acre
that the outgoing Warden wi
is understood
it
Counci
This schedule is for the term of the current
take the incoming Warden's rotation
Please note
Appendix B
Emergency Response Plan
County of Elgin
The County Emergency Operation Centre
the following Operation Centres as
to one of
The County Control Group will report
outlined in the notification message:
Elgin County Administration Office
450 Sunset Drive
St. Thomas
Ontario Police College
R. R. #4
10716 Hacienda Road
Aylmer
West Lome Legion
142 John Street
West Lome