Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
November 14, 2013
MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING NOVEMBER 14, 2013 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING ------------------------------------------------------------------------------------------------------------ DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al — A21) *October 10, 2013 Council *October 24, 2013 Public Meeting --Zoning Amendment (Kopriva) *October 24, 2013 Council *October 30, 2013 Public Meeting — Zoning Amendment (Port Glasgow Parking) *October 30, 2013 Public Meeting —Zoning Amendment (Seaside Waterfronts — commercial block) BUSINESS ARISING FROM MINUTES DELEGATIONS 11:30 a.m. Committee of Adjustment— 173 Harper (Russell) (131 & C1 Oa) 11:45 a.m. Public Meeting —Zoning Amendment— Lot 19, Concession 12 (Ripley) (132 & C10b) 1:30 p.m. Jeff Lawrence, Elgin County Tree Commissioner REPORTS (C1-C11) 1. ROADS a) *Monthly Report b) Verbal Report— GPS November 14, 2013 ............. Page 2 2. RECREATION/EMERGENCY MANAGEMENT a) `Monthly Report b) *Report re: Annual Emergency Training Exercise c) *Report re: Disposal of Surplus Equipment 3. WATER DISTRIBUTION SYSTEM 4. WASTEWATER 5. BUILDING a) `Monthly Report for October, 2013; 6. BYLAW ENFORCEMENT a) *Monthly Report 7. DRAINS 8. WEST ELGIN PRIMARY SYSTEM 9. ADMINISTRATION a) *Report re: Household Hazardous Waste Day b) *Report re: 3rd Quarter Financial Statements c) *Report re: Santa Claus Parade d) *Report re: Disposal of Municipal Equipment e) Verbal report re: Landfill Committee 10. PLANNING a) *Report re: Application for Minor Variance - 173 Harper Street (Russell) b) *Report re: Amendment to Zoning By-law- John Ripley 11. ACCOUNTS November 14, 2013 ............. Page 3 CORRESPONDENCE (D1 — D16) COUNCIL CONSIDERATION— ACTION RECOMMENDED: 1.* Optimist Club of West Lorne Inc. — request for approval for Adult Fun Night event March 15t, 2014; 2.* Rodney & District Horticulture Society-- request to waive fees for plant sale at West Elgin Recreation Centre; 3.* Canadian Union of Postal Workers — request for support of two resolutions regarding Canadian Postal Service Charter; 4.* Jeff Yurek, MPP — request for support of a resolution to have demerit points included with fines for distracted driving offences; 5.* Greater Napanee — request for support of a resolution for Unwilling Host for Industrial Wind Turbines; 6.* AMO — request for support of a resolution for the development of a new long-term federal plan regarding Canada's Housing; 7.* Ric Walford — Commentary of the West Elgin Wind Turbine Resolution; 8.* West Elgin Community Health Centre — letter of appreciation and request the use of the West Elgin Recreation Centre October 27, 2014; 9.* Ontario Modular Homes — 173 Harper Street - request to start foundation work prior to minor variance change; 10.* Therese Vandevenne— request to waive fees for West Elgin Recreation Centre for Cactus, Cattle & Cowboys — July 12, 2014; RECOMMENDED TO ACCEPT & FILE: 11. AMO • Watch file — October 10, 2013; • Watch file — October 17, 2013; • Canada-European Union Comprehensive Economic and Trade Agreement Announced; • Watch file — October 24, 2013; • Policy Progress Report, 2013; • Watch file — October 31, 2013; • Policy Update — Development Charges — Make the Municipal Voice Heard; • Upcoming Discussions on Interest Arbitration; • 2013 Fall Economic Statement Highlights 12. Ontario Good Roads — OGRA and RCCAO release report on County of Wellington Bridges; 13 South Central Ontario Region — invitation for the 4th AGM on November 28tH 2013; 14. Ontario Good Roads — report of Nominating Committee; 15. Chatham-Kent— Notice of Public Meeting for amendment to Official Plan; November 14, 2013 ............. Page 4 16. Thames Talbot Land Trust November newsletter; BY-LAWS: By-law No. 2013-70 Amend Council Procedure By-law 2007-12 By-law No. 2013-71 Amend ISAR Accessibility Plan By-law No. 2013-72 Zoning Amendment (Ripley) By-law No. 2013-73 Amend Purchasing Policy MINUTES (E1) Tri County Management Committee - July 30, 2013 West Elgin Arena Board Minutes — September 10, 2013 Tri County Management Committee — Special Meeting -October 1, 2013 NOTICE OF MOTION (F) OTHER BUSINESS (G1 -G2) 1. Council announcements 2. Closed session -- personnel Information enclosed CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS: November 28, 2013 Council December 17, 2013 Tri County Management Committee, Special Meeting 7:00 p.m. December 19, 2013 Council Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS OCTOBER 10, 2013 PRESENT Mayor Bernie Wiehle Deputy Mayor Mary Bodnar Councillors Dug Aldred, Richard Leatham REGRETS Councillor Miller STAFF PRESENT Scott Gawley,Administrator/Treasurer Norma Bryant, Clerk Lee Gosnell, Public Works Superintendent Jeff Slater, Recreation Superintendent CALL TO ORDER The Mayor called the meeting to order at 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None declared ADOPTION OF AGENDA RES. NO. 1 Moved by Leatham Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin approves the agenda for October 10, 2013 as printed and circulated with the following additions: • Quotation for Green Drain maintenance DISPOSITION: Carried APPROVAL OF MINUTES RES. NO. 2 Moved by Aldred Seconded by Leatham RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated: September 12, 2013 Council September 25, 2013 Public Meeting—Wind Energy September 26, 2013 Council DISPOSITION: Carried BUSINESS ARISING FROM MINUTES DELEGATIONS 11:45 a.m.—Melissa Wardell, President,West Elgin Skating Club Ms.Wardell presented Council with financial statements for four years. They are asking for forgiveness for outstanding invoices for 2012-2013 season ($7,080). The main problems is low registration; however they did not cancel any ice time October 10, 2013 .....Page 2 of 8 last season. This year they have reduced ice time to 5 hours, instituted non- refundable volunteer and fundraising fees, don't pay for music(volunteers do this job), hired only two coaches, introduced an open session for private lessons only, cut the synchro program. The golf tournament was very successful and they are looking for another large fundraising project. Council agreed to table this request until the skating club can approach DuttonlDunwich. REPORTS 1. ROADS a) Monthly Report RES. NO. 3 Moved by Leatham Seconded by Aldred RESOLVED that the September 2013 Roads Report be received. DISPOSITION: Carried b}-2013-2014 Winter Schedule RES. NO.4 Moved by Bodnar Seconded by Aldred RESOLVED that the report from the Public Works Superintendent re: 2013-2014 Winter Schedule be received. DISPOSITION: Carried 2. RECREATION/EMERGENCY MANAGEMENT a) Grandstand RES. NO. 5 Moved by Aldred Seconded by Bodnar RESOLVED that the Recreation Superintendent is hereby directed to meet with the Fair Board and Kiwanis to review grandstand renovations/options. DISPOSITION: Carried b) Monthly Report RES, NO. 6 Moved by Leatham Seconded by Bodnar RESOLVED that the Recreation Report dated October 10, 2013 be received. DISPOSITION: Carried 3.WATER DISTRIBUTION SYSTEM a) Monthly Report RES, N0. 7 Moved by Bodnar Seconded by Leatham RESOLVED that the 2013 Third Quarter Operations Report for the West Elgin Distribution System be received. DISPOSITION: Carried A-3 October 10, 2013 .....Page 3 of 8 4.WASTEWATER S. BUILDING a) Monthly Report for August 2013 b) Monthly Report for September 2013 RES. NO. 8 Moved by Aldred Seconded by Leatham RESOLVED that the Building Reports for August and September 2013 be received. DISPOSITION: Carried S. BY-LAW ENFORCEMENT a) Monthly Report RES. NO. 9 Moved by Leatham Seconded by Aldred RESOLVED that the By-law Enforcement Report for September 2013 be received. DISPOSITION: Carried 7. DRAINS a Quotation for Yauch Drain Maintenance Council received the following quotes for the Yauch Drain maintenance: Quotation HST Total Timmermans Drainage $10,500.00 $1,365.00 $11,865.00 Darrell Dick Excavating $ 9,628.00 $1,251.64 $10,879.64 RES. NO. 10 Moved by Leatham Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of Darrell Dick Excavating in the amount of$9,628.00 plus taxes for Yauch Drain Maintenance. DISPOSITION: Carried ,b, Quotation for Schleihauf Drain Maintenance Council received the following quotes for the Schleihauf Drain maintenance: Quotation HST Total Campellton Excavating $3,225.00 $419.25 $3,644.25 Timmermans Drainage $3,239.00 $421.07 $3,660.07 Darrell Dick Excavating $3,799.00 $493.87 $4,292.87 A4 October 10, 2013 .....Page 4 of 8 RES. NO. 10 Moved by Bodnar Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of Campellton Excavating in the amount of$3,225.00 plus taxes for Schleihauf Drain Maintenance. DISPOSITION: Carried a)Quotation for Green Drain Maintenance Council received the following quotes for the Green Drain maintenance: Quotation HST Total Timmermans Drainage $16,592.65 $2,157.04 $18,749.69 Darrell Dick Excavating $15,000.00 $1,950.78 $16,956.78 RES. NO. 12 Moved by Leatham Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of Darrell Dick Excavating in the amount of$15,000.00 plus taxes for Green Drain Maintenance, DISPOSITION: Carried 8. WEST ELGIN PRIMARY SYSTEM 9.ADMINISTRATION a) Municipal Performance Measurement Report for 2012 RES. NO. 13 Moved by Aldred Seconded by Bodnar RESOLVED that Council receive for information the Municipal Performance Measurement Program report for 2012 with comparative data for 2011,2010 and 2009 as per submission of the Financial Information Return to the Ministry of Municipal Affairs; AND that the report be posted on the municipal website. DISPOSITION: Carried b)231 Graham Road RES. NO. 14 Moved by Leatham Seconded by Aldred RESOLVED that the report from the Administrator/Treasurer re: 231 Graham Road be received; AND that Council directs that the following action be taken: o Approach interested parties and request an offer to be considered by Council. 14. PLANNING A-5 October 10, 2013 .....Page 5 of 8 11.ACCOUNTS RES. NO.15 Moved by Leatham Seconded by Bodnar RESOLVED that the Mayor and Administrator/Treasurer are hereby authorized to sign Payment Voucher#10 amounting to$373,111.93 in settlement of General, Road,Water, and Arena Accounts (including cheques#15264-15363) DISPOSITION: Carried CORRESPONDENCE: 1. Jeff Yurek, MPP—letter regarding shortage of family parishioners 2. Kim McMillan—request to help with Rising Stars Youth Music Festival 3. Bancroft& Hastings Highlands Disaster Relief Committee—request for donation 4. Sylvia Jones, Dufferin-Caledon MPP—request for feedback on Bill 56 on the Aggregate Recycling Promotion Act 5. Municipality of East Ferris—request for support of a resolution for the Province to rescind the policy decision to reduce funding for the blood-glucose test strips under the Ontario Drug Benefit Program RES. NO. 16 Moved by Bodnar Seconded by Leatham RESOLVED that Council of the Municipality of West Elgin is in support of a resolution put forth by the Municipality of East Ferris requesting the Province to rescind the policy decision to reduce funding for the blood-glucose test strips under the Ontario Drug Benefit Program DISPOSITION: Carried 6. Recycling Council of Ontario—request for support of a resolution for Waste Reduction Week in Canada 7. Jim Reffle, Elgin St.Thomas Public Health-letter regarding Blue- Green Algae 8. 2013 Ontario West Municipal Conference information 9. Fairies Ltd. Food Market—letter regarding downtown car show RES. NO. 17 Moved by Leatham Seconded by Aldred RESOLVED that correspondence from Fairies Ltd. Food Market be received; AND be referred to staff for a report. DISPOSITION: Carried 10. MOE—letter notifying of a Renewal Energy Approval for Intech Energy Phase 2 October 10, 2013 .....Page 6 of 8 11. Elgin County—letter regarding number and location of automate external defibrillators 12 Township of Southwold—invitation to Remembrance Day Ceremony on November 10th 13. AMO • Watch file—September 12, 2013 • Report—Highlights of the August 2013 Board Meeting • Watch file- September 19, 2013 • Bill 91, the Waste Reduction Act • Bill 73—Fair and Open Tendering Act • Development Charges Act Consultations • Highlights of September, 2013 Board Meeting • Municipal Consultation on New Ontario Provincial Police • Government Announces Applications for$100 million 2013 Small, Rural and Northern Municipal Infrastructure Fund 14, Ontario Junior Citizen of the Year Award information 15. Municipality of Chatham-Kent Comprehensive Official Plan Review- Notice of a Public Meeting 16, Stewardship Ontario—Industry funding for Municipal Blue Box Recycling for 2013 Program Year 17. Elgin County—Invitation to Warden's Banquet 18. Ministry of Citizenship&Immigration—Nominations for the.tune Callwood Achievement Award for Voluntarism in Ontario 19. Ontario Aggregate Resources Corporation—2012 Annual Report RES. NO. 18 Moved by Bodnar Seconded by Aldred RESOLVED that the above correspondence items numbered 1, 2, 3,4,6, 7, 8, 10, 11, 12, 13-19 be received and filed. DISPOSITION: Carried BY-LAWS 1. By-Law No. 2013-64—Appoint Deputy Chief Building.Official RES. NO.19 Moved by Leatham Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a by-law to appoint a Deputy Chief Building Official for the Municipality of West Elgin and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: CARRIED RES. NO. 20 Moved by Aldred Seconded by Leatham RESOLVED that a By-law to appoint a Deputy Chief Building Official for the Municipality of West Elgin be now read a third time and finally passed, signed, sealed and numbered By- Aq October 10, 2013 .....Page 7 of 8 RES. NO. 20 cont'd law Number 2013-64—Appoint Deputy Chief Building Official, DISPOSITION: Carried 2. By-law No. 2013-65—Agreement with Spectrum Communications RES. NO. 21 Moved by Bodnar Seconded by Aldred RESOLVED that the mover be granted leave to introduce a By-Law to authorize the execution of an agreement between the Municipality of West Elgin and Spectrum Communications and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 22 Moved by Aldred Seconded by Leatham RESOLVED that a By-law to authorize the execution of an agreement between the Municipality of West Elgin and Spectrum Communications for a new fire communicators system be now read a third time and finally passed, signed, sealed and numbered By-law Number 2013-65—Agreement - Spectrum Communications. DISPOSITION: Carried MINUTES RES, NO. 23 Moved by Aldred Seconded by Bodnar RESOLVED that the minutes of the following committee meetings be received: West Elgin Arena Board—August 13, 2013 DISPOSITION: Carried OTHER BUSINESS 1. Council Announcements • Halloween treats will be given out at the Old Jail • Fire meetings attended—nothing to report • West Elgin Chamber of Commerce Annual Meeting—financial statements and budget were not presented. Issue with council representatives not receiving notices, reports, etc. Letter to be sent to Chamber. • West Elgin Community Helath Centre—full time nurse practioner resigned, part time one at Dutton Medical Centre will be transferred back to WECHC. CLOSED SESSION RES. NO. 23 Moved by Leathern Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: • Personal matters about an identifiable individual (M.A. s.239(2)(b) DISPOSITION: Carried October 10, 2013 .....Page 8 of 8 RES. NO.24 Moved by Aldred Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin do now rise and report DISPOSITION: Carried RISE AND REPORT The Mayor reported that information has been received about identifiable individuals. CONFIRMING BY-LAW RES, NO.25 Moved by Leatham Seconded by Aldred RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on October 10th, 2013 and this shall be the first and second reading and provisional adoption thereof DISPOSITION: Carried RES. NO.26 Moved by Aldred Seconded by Bodnar RESOLVED that a By-law to confirm the proceedings of the meeting held on October 10th, 2013 be now read a third time and finally passed, signed, sealed and numbered Confirming By-law Number 2013-66 dated October 10 2013 DISPOSITION: Carried ADJOURNMENT RES. NO.27 Moved by Bodnar Seconded by Aldred RESOLVED that this Regular Meeting of Council shall adjourn at 12:41 pm to meet again on October 24, 2013. DISPOSITION: Carried These minutes were adopted on the 14th day of November, 2013 Mayor Clerk MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS OCTOBER 24,2013 MEMBERS PRESENT: Mayor Bernie Wiehle Deputy Mayor Mary Bodnar Councillors: Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT: Scott Gawley Administrator/Treasurer Norma Bryant Clerk ALSO IN ATTENDANCE Ted Halwa Planning Consultant SUBJECT: REZONING—FART LOT 8,CONCESSION 6 (KOPRIVA) Also in attendance: Joe Kopriva, Dave Kopriva The Mayor called the meeting to order at 9:30 a.m..The Clerk informed those present that notice of this meeting had been given under Section 34(12)of the Planning Act first class mail to all assessed owners within 150 metres of the subject property as well as provincial agencies and ministries as prescribed by regulation. Correspondence was received from the Lower Thames Valley Conservation Authority which indicated no objection and from Ministry of Transportation(MTO)which requested a deferral as they were unable to provide comments for today's meeting. The proposed amendment would change the zoning of lands abutting Highway No.401 lying on the west side of Furnival Road (County Road No. 103) north of Hoskins Line from the`site-specific' Farm Industrial (M1-1)Zone to a 'site-specific' Highway Commercial—Holding (C2-#-H)Zone or a'site-specific'General Industrial—Holding (M2-#-H)Zone.While the owners have requested a Highway Commercial (C2)zoning, the types of uses being proposed are more in keeping with the permitted uses and accompanying requirements of the General Industrial (M2)Zone. The subject lands comprise a triangularly-shaped parcel having an area of 6.1 hectares (15 acres), a frontage of approximately 358 metres(1,174 ft)on Fumival Road and a flankage of approximately 338 metres(1,103 ft)on Highway No.401.The lands were formerly used as a pig transfer station comprising of a pole-barn type building long in disuse.The balance of the parcel has areas occupied by woodlands and/or scrubland. The owners wish to establish a base of operations on the lands for their business comprising home construction (Logxurious Homes and Kopriva Quality Homes)and a trucking company complete with offices, repair facilities and the parking of truck transports and trailer storage on-site. Buildings and structures would include storage buildings for lumber and machinery, storage for trucks and a sales office. An October 24113...Pg 2 of 2 amendment to the Zoning By-law is required to permit a contractor's yard or shop and a truck terminal. Additional uses may be considered. Site plan control would apply, including the execution of a site plan agreement between the owners and the Municipality specifying the owners'obligations with respect to the provision of appropriate siting of buildings, access, parking, buffering, lighting and signage. The subject lands are designated 'Commercial/Industrial' in the West Elgin Official Plan. The proposed by-law is considered to be in conformity with the Official Plan. Councillor Aldred enquired about the shape of the property;was it owned by MTO at one point? It was noted that Gerald Van Lith purchased this property from MTO 40 years ago. Councillor Leatham noted that this was previously used as a pig barn with large trucks going in and out of the property;there is plenty of room on the property to turn around. Councillor Miller noted that there is more traffic turning off the ramp than would be entering/exiting this property. Mr. Kopriva noted that they could wait for MTO to respond. SUBJECT: ADJOURNMENT RES.NO. 1 Moved by Aldred Seconded by Miler RESOLVED that the public meeting concerning a proposed Zoning By-law Amendment for lands located at part of Lot 8, Concession 5(Kopriva) be adjourned. DISPOSITION: Carried These minutes were adopted on this 14h day of November, 2013. MAYOR CLERK �W l� MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS OCTOBER 24, 2013 PRESENT Mayor Bernie Wiehle Deputy Mayor Mary Bodnar Councillors Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT Scott Gawley,Administrator/Treasurer Norma Bryant, Clerk Ted Halwa, Planner CALL TO ORDER The Mayor called the meeting to order at 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None were declared ADOPTION OF AGENDA RES. NO. 1 Moved by Bodnar Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin approves the agenda for October 24, 2013 as printed and circulated with the following additions: • Letter from Gail Hack re: Rodney Car Show • Christmas party DISPOSITION: Carried APPROVAL OF MINUTES BUSINESS ARISING FROM MINUTES Council recessed to hold a public meeting and reconvened their meeting thereafter. DELEGATIONS 10:00 am--Elizabeth VanHooren re: Elgin County Joint Shoreline Management Plan Also in attendance: Ted Halwa, Val Towsley LTVCA Ms. VanHooren gave a PowerPoint presentation outlining the proposed Elgin County Joint Shoreline Management Project. This project would incorporate the same policies for all 4 Conservation Authorities that have jurisdiction over Lake Erie shoreline in Elgin County. Ratepayers would get the same message. Also, by incorporating the policies into the County Official Plan the shoreline plan would be reviewed every 5 years. The costs would be shared—50% by the County of Elgin and the rest by the lower tier municipalities. A draft cost sharing model was presented. October 24, 2013 ....Page 2 of 9 Councillor Miller asked if the work undertaken by Shoreline Engineering in their study on the pier extensions at the marina would be given credit. The Planner questioned the value of 1989 studies, wouldn't the study be starting over anyway, why give credit to the 1989 studies? He also asked how the shoreline was measured;their figures are greater than what they have used. Ms.Towsley supports the project. The Planner agreed. Ms. Van Hooren asked that Council support the project in principle and refer to 2014 budget deliberations. PLANNING 1. Resort re: Zoning Amendment„-Lot 8. Concession 6 (Kopriva) RES. NO. 2 Moved by Miller Seconded by Leatham RESOLVED that the report from Monteith Brown re: Amendment to Zoning By-law—13371 Furnival Road (Kopriva)be received; AND the application be deferred for MTO comments. DISPOSITION: Carried 2. Hibernia Winery—Proposed Site Plan The Planner reported that concerns have been raised by the LTVCA regarding the drainage on the site. The LTVCA is requesting the area closest to the slope be gravel and the drainage go towards the road. The County Engineer has to approve this. The LTVCA supports all parking areas to be gravel. The Planner reported that the County may require the entrance to Talbot Line be paved. What treatment should be for the parking area in front of the building? Discussion took place regarding other surface treatments for parking areas and the need to provide accessibility to building. 3. New Zoning Bylaw Staff are presently reviewing the draft. It was agreed that once staff completed their review, copies would be given to council. A meeting schedule would be discussed at the next meeting. The Planner left the meeting REPORTS 1. ROADS 2. RECREATIONIEMERGENCY MANAGEMENT .3.BUILDING 4.WATER 5. BY-LAW ENFORCEMENT October 24, 2013 .....Page 3 of 9 6. DRAINS a) Request for Drain Clear-out—Wilton Drain No. 2 RES. NO. 3 Moved by Bodnar Seconded by Miller RESOLVED that Spriet&Associates be appointed to prepare a report under Section 78 of the Drainage Act on the Wilton Drain No. 2 at the request of Trudy Lotz and that the report be submitted within six months. DISPOSITION: Carried 7. WEST ELGIN PRIMARY SYSTEM 8.ADMINISTRATION a) Report re: Small. Rural and Northern Municipal Infrastructure Fund Capital Program--Expression of Interest RES. NO. 4 Moved by Miller Seconded by Leatham RESOLVED that Council of the Municipality of West Elgin supports the application for the Small, Rural and Northern Municipal Infrastructure Fund Capital Program—Expression of Interest for the Queens Line hard surface rehabilitation project. DISPOSITION: Carried b) Re ort re: Rodne Car Show RES. NO. 5 Moved by Bodnar Seconded by Miller RESOLVED that Council of the Municipality of West Elgin will hear the delegation from: Gail Hack Julie Scafe DISPOSITION: Carried RES. NO. 6 Moved by Leatham Seconded by Miller RESOLVED that the report from the Clerk re: Rodney Car Show be received; AND that Council supports the closure of county roads for the following events only: Santa Claus parades(both Rodney and West Lorne), Fall Fair parade; Cattle Cactus and Cowboy parade; Remembrance Day ceremonies. AND that resolution no. 22 passed on July 18, 2013 be rescinded. October 24, 2013 .....Page 4 of 9 Councillor Miller requested a recorded vote. Leatham yes Miller yes Aldred yes Wiehle yes Bodnar no DISPOSITION: Carried c) Report re: Integrated Accessibility Standard Regulation RES. NO. 7 Moved by Miller Seconded by Bodnar RESOLVED that the report from the Clerk re: Integrated Accessibility Standard Regulation be received; AND that a by-law to include the Specialized Transportation Services in the Integrated Accessibility Standard— Accessibility Plan policy be brought forward. DISPOSITION: Carried d) Re ort re: Council Procedure By-la RES. NO. 8 Moved by Bodnar Seconded by Aldred RESOLVED that the report from the Clerk re:Amendments to Council Procedure By-law be received; AND that notice of intention to pass an amending by-law be given in accordance with By-law No. 2007-113. DISPOSTION: Carried e) Report re: Second Street RES. NO. 9 Moved by Bodnar Seconded by Aldred RESOLVED that the report from the Clerk re: Second Street be received; AND that Council approves the yearly rental amount of$10.00 for the use of Second Street; AND that a by-law be brought forward to authorize the signing of the lease with Intech Clean Energy Inc. DISPOSITION: Carried Report re: 231 Graham Road RES. NO. 10 Moved by Leatham Seconded by Aldred RESOLVED that the report from the AdministratorlTreasurer re: 231 Graham Road be received; AND that Council agrees to Option#1 to do a hazardous material and structural engineering assessment in partnership with the Core Group from West Lorne; AND that the cost be shared between the Municipality of West Elgin and the Core Group on a 50150 basis up to a limit Of$15,000.00. DISPOSITION: Carried k1,5 October 24, 2013 .....Page 5 of 9 f) Report re: Employee Performance Reports RES. NO. 11 Moved by Miller Seconded by Aldred RESOLVED that the report from the Administrator/Treasurer re: Employee Performance Reports be received; AND that Council approve Annual Performance Appraisals for all full-time employees of West Elgin; AND that the Performance Appraisal Forms be included in the West Elgin Human Resource policy. DISPOSITION: Carried g) Report re: Rooftop Solar Request—Kozdras RES. NO, 12 Moved by Leatham Seconded by Bodnar [WHEREAS] capitalized terms not defined herein have the meanings ascribed to them in the FIT Rules,version 3.0. [AND WHEREAS]Zdzislaw and Eileen Kozdras(the "Applicant") proposes to construct and operate a Rooftop Solar Project(the"Project")on 24232 Silver Clay Line,West Lorne, Ontario NOL 2P0 (the"Lands") in the Municipality of West Elgin under the Province's FIT Program; [AND WHEREAS]the Applicant has requested that Council of the Municipality of West Elgin indicate by resolution Council's support for the construction and operation of the Project on the Property; [AND WHEREAS] pursuant to the FIT Rules,version 3.0, Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other Persons applying for FIT Contracts; [NOW THEREFORE BE IT RESOLVED THAT]: Council of the Municipality of West Elgin supports the construction and operation of the Project on the Lands. This resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. DISPOSITION: Carried 9.ACCOUNTS RES. NO.13 Moved by Leathern Seconded by Miller RESOLVED that the Mayor and Administrator/Treasurer are hereby authorized to sign Payment Voucher#10A amounting to$1,552,988.17 in settlement of General, Road,Water, and Arena Accounts(Including cheques#15364-15433 DISPOSITION: Carried October 24, 2013 .....Page 6 of 9 CORRESPONDENCE: 1. Ministry of Municipal Affairs and Housing–Notice of Decision-Elgin County Official Plan 2. Invitation to Launch of Healthy Beginning, Healthy Life prograrn� November e—6.30–8:00 p.m. at West Elgin Community Health Centre RES. NO. 14 Moved by Miller Seconded by Leatham RESOLVED that the above correspondence items numbered 1 and 2 be received and filed. DISPOSITION: Carried OTHER BUSINESS 1. Remembrance Day Ceremonies RES. NO. 15 Moved by Aldred Seconded by Bodnar RESOLVED that Council of the Municipality of West Elgin supports the request of the West Lorne Canadian Legion to close Graham Road from Chestnut Street to Mehring Street on Monday November 11th, 2013 from 11:00 a.m. to 11:45 a.m. DISPOSITION: Carried RES. NO. 16 Moved by Leatham Seconded by Bodnar RESOLVED that Council of the Municipality of West Elgin supports the request of the Rodney Canadian Legion to close Furnival Road from Victoria Street to Clark Street on Monday November 11th, 2013 from 10:45 a.m.to 11:30 a.m. DISPOSITION: Carried 2. Christmas Party The Administrator reported that the Elgin International Club will be holding a Christmas dinner and dance on December 14'h and asked if Council wanted to support staff attending this event. Council agreed and further noted that this would be the only Christmas get-together that they would sponsor. DELEGATIONS(this portion of the meeting was held in the Training Room, Rodney Fire Department) 1:30 pm--West Lorne Women's Institute Mrs. Shirley Walker reported to Council that Women's Institute(VIII)was instrumental in raising money to build a memorial hall in the 1930's. Later this hall was changed to the townhall. $3,000 was raised by the Women's Institute and in exchange use of a room was rent free. When the townhall was torn down and rebuilt all their recognition was lost. The WI was not allowed to put anything up. They are requesting that the plaque marking their 100th anniversary be placed on the building and a display rack for other items in the community room. October 24, 2013 .....Page 7 of 9 RES. NO. 17 Moved by Miller Seconded by Leatham RESOLVED that Council direct staff to investigate cost of plaque on building and display rack for West Lorne Women's Institute. DISPOSITION: Carried REPORTS: 80) Report re: Wind Turbine Municipal Declaration Res. No. 18 Moved by Leatham Seconded by Bodnar RESOLVED that Council received the wind turbine petitions submitted on October 24, 2013. DISPOSITION: Carried RES. NO. 19 Moved by Bodnar Seconded by Miller RESOLVED that Council of the Municipality of West Elgin is NOT a willing host for wind turbines for the following concerns or perceptions by the residents of West Elgin: Property values decrease • Health issues still under study • Noise pollution • Visual pollution • Loss of farmland and split fields • Adverse effects on nature and animals • Wind turbines unreliable, inefficient • Higher hydro rates • Concern that the Municipality has little say on Wind Turbine Projects • Neighbours against Neighbours • Decommissioning Wind Turbines at the end of their useful lie • Benefits a few with leaseholds • Do we really need Wind Turbines at this time-based on current surplus • Affecting the landscape of West Elgin • Quality of Life • Concern about set-backs • Firefighting of Turbines Concern about the amount of actual Property Tax Revenue generated. AND further that the Ministry of Energy be so advised. The Deputy Mayor requested a recorded vote. Miller yes Bodnar yes Wiehle yes Leatham yes Aldred yes DISPOSITION: Carried d� I� October 24, 2013 .....Page 8 of 9 RES. NO. 20 Moved by Miller Seconded by Aldred RESOLVED that correspondence items 1 —74 re: Wind Turbines be received. DISPOSITION: Carried RES. NO. 21 Moved by Aldred Seconded by Leatham RESOLVED that the report from the Administratorf Treasurer re: Wind Turbines Municipal Declaration be received. DISPOSITION: Carried Council returned to the Council Chambers for the remainder of the meeting. OTHER BUSINESS 2. Elgin County Joint Shoreline Management Plan Initiative RES NO. 22 Moved by Miller Seconded by Leatham RESOLVED that Council of the Municipality of West Elgin agrees to participate in the Elgin County Joint Shoreline Management Plan initiative and will consider funding during the 2014 budget deliberations. DISPOSITION: Carried BY-LAWS 1. By-Law No.2013-45—Zone Amendment—H 0kolisan RES. N0.23 Moved by Leatham Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-law to amend Village of West Lorne By-law No. 89-20, to change the zoning of lands in Part of Lot 17, Concession 8, from the'site-specific' Future Residential (FR-1)Zone to Residential First Density(R1)Zone, and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: CARRIED RES. NO. 24 Moved by Bodnar Seconded by Miller RESOLVED that a by-law to amend The Village of West Lorne By-law No. 89-20,to change the zoning of lands in Part of Lot 17, Concession 8,from the'site-specific' Future Residential (FR-1) Zone to Residential First Density(R1) Zone shall now be read a third time and finally passed, signed, sealed and numbered By-law Number 2013-45— Zone Amendment —Okolisan DISPOSITION: Carried 2. By-Law No.2013-67—Minimum maintenance standards for highways RES. NO.25 Moved by Leatham Seconded by Miller RESOLVED that the mover be granted leave to introduce a By-Law to adopt minimum maintenance standards for A-19 October 24, 2013 .....Page 9 of 9 RES. NO. 25 cont'd municipal highways and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES, NO.26 Moved by Miller Seconded by Bodnar RESOLVED that a By-law to adopt minimum maintenance standards for municipal highways be now read a third time and finally passed, signed, sealed and numbered By-law Number 2013-67—Minimum maintenance standards for highways DISPOSITION: Carried CONFIRMING BY-LAW RES. NO.27 Moved by Miller Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on October 24th, 2013 and this shall be the first and second reading and provisional adoption thereof DISPOSITION: Carried RES. NO.28 Moved by Aldred Seconded by Bodnar RESOLVED that a By-law to confirm the proceedings of the meeting held on October 24th, 2013 be now read a third time and finally passed, signed, sealed and numbered Confirming By-law Number 2013-69 dated October 24, 2013 DISPOSITION: Carried ADJOURNMENT RES. NO.29 Moved by Bodnar Seconded by Aldred RESOLVED that this Regular Meeting of Council shall adjourn at 2:35 pm to meet again on November 14, 2013. DISPOSITION: Carried These minutes were adopted on the 10 day of November, 2013 Mayor Clerk yV� MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN RECREATION CENTRE OCTOBER 30, 2013 MEMBERS PRESENT: Mayor Bernie Wiehle Deputy Mayor Mary Bodnar Councillors: Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT: Scott Gawley Administrator/Treasurer Norma Bryant Clerk ALSO IN ATTENDANCE Gary Blazak Planning Consultant SUBJECT: REZONING—PORT GLASGOW-PARKING Also in attendance: John Slaats, Pat Brannon, Pauline Popovich, Michael Popovich, Pamela Piccinato, Dennis Lee, Ed Kebbel, John Eagleson, Dave Chamberlain, Marshal Chamberlain,Wendie Dupuis, Nigel Bradshaw, Bob Walters, Bill Nethercott, Howard Culligan, Richard Pellerin, Laverne Kirkness The Mayor called the meeting to order at 7:00 p.m. The Mayor noted that the purpose of this public meeting is for Council to hear your comments and questions on the subject rezoning application. The subject application pertains to parking requirements for the lands owned by Port Glasgow Yacht Club and the Municipality of West Elgin in the Port Glasgow lakeshore area. The Clerk informed those present that notice of this meeting had been given under Section 34(12) of the Planning Act by advertising in the West Elgin Chronicle on October 10,2013 and by prepaid 1gt class mail to provincial agencies and ministries as prescribed by regulation. Correspondence from Port Glasgow Yacht Club was read supporting their lands being part of the by-law. The proposed amendment to the Zoning By-Law will establish minimum standards for automobile, truck and boat trailer parking for recreation uses in the Waterfront Amenity and Attraction designation in the Port Glasgow Secondary Plan. The effect of the Zoning By-Law Amendment would be to recognize plans prepared by the Port Glasgow Yacht Club and the Municipality of West Elgin that are intended to ensure orderly and continued access by the public to the Lake Erie shoreline and its associated waterfront attractions and amenities, including the marina in Port Glasgow. The Port Glasgow Yacht Club Master Plan was used to determine number of parking spaces for the area. The zoning by-law amendment will establish a minimum number of spaces. This minimum is proposed for 50 trucks and boat trailers and 100 cars. October 30113...Pg 2 of 2 Site plan control would apply, including the execution of a site plan agreement by all participating property owners and the Municipality with respect to parking, lighting, landscaping, signage and other associated works and facilities. The subject lands correspond to those lands designated Waterfront Amenity and Attraction in the Port Glasgow Secondary Plan.The proposed bylaw is considered to be in conformity with the Official Plan. Mr. Kirkness asked if there was a split between West Elgin lands and Yacht Club lands. Mr. Blazak reported that the by-law would cover the entire OS-2 zone. The Yacht Club Master Plan does show 45% of car parking on east side(their lands)and 55% of cars plus all truck and boat trailer parking on west side (West Elgin lands). Ms. Dupuis asked what happens if Yacht Club sells land in the future? Mr. Kirkness asked when the by-law would be passed. Mr. Blazak said that comments would be received until November 15th so the earliest would be November 28th Mr. Kirkness asked if the province requested any studies. Mr. Blazak reported he has had discussions with MMAH and MNR and no additional studies have been requested. The Mayor thanked everyone for attending and noted that written comments would be received by the Clerk until November 15th. SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Leatham Seconded by Miller RESOLVED that the public meeting concerning a proposed Zoning By-law Amendment for lands located at part of Lot 6, Concession 14 be adjourned. DISPOSITION: Carried These minutes were adopted on this 14h day of November, 2013. MAYOR CLERK a MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN RECREATION CENTRE OCTOBER 30,2013 MEMBERS PRESENT: Mayor Bernie Wiehle Deputy Mayor Mary Bodnar Councillors: Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT: Scott Gawley AdministratorlTreasurer Norma Bryant. Clerk ALSO IN ATTENDANCE Gary Blazak Planning Consultant SUBJECT: REZONING—SEASIDE WATERFRONTS PART LOT 6, CONCESSION 14 Also in attendance: John Slaats, Pat Brannon, Pauline Popovich, Michael Popovich, Pamela Piccinato, Ed Kebbel, John Eagleson, Dave Chamberlain, Marshal Chamberlain,Wendie Dupuis, Bob Walkers, Bill Nethercott, Howard Culligan, Richard Pellerin, Laverne Kirkness, Ruth Boos,Al Willie, Bob Davenport, Nigel Bradshaw, Tracey Bradshaw The Mayor called the meeting to order at 8:00 p.m.The Mayor noted that the purpose of this public meeting is for Council to hear your comments and questions on the subject rezoning application. The subject application is to rezone a 1.3 acre parcel of land at the south end of Havens Lake Road. A public meeting will be called in the future to discuss Seaside's proposed subdivision plan. Tonight we are talking about the proposed commercial development only. The Clerk informed those present that notice of this meeting had been given under Section 34(12)of the Planning Act by advertising in the West Elgin Chronicle on October 10, 2013 and by prepaid 1St class mail to all assessed owners within 150 metres of the subject property as well as provincial agencies and ministries as prescribed by regulation. The proposed amendment to the Zoning By-Law would change the zoning from the site specific Agricultural Al-20 Zone,to the site specific Tourist Commercial C3-1 Zone to permit the establishment of a restaurant and associated retail businesses proposed by Seaside Developments Inc. on the east side of Havens Lake Road immediately north of the Waterfront Attraction and Amenity area.The subject lands comprise approximately 3700 square metres in area. The effect of the proposed By-law will be to permit the establishment of a phased development of commercial uses, including a restaurant and retail stores with slightly reduced front yard requirements, and slightly increased height requirements from those required by the municipality's Zoning By-law. The proposed commercial uses would conform and comply with all other applicable Tourist Commercial(C3)Zone regulations. October 30113...Pg 2 of 2 Site plan control would apply, including the execution of a site plan agreement between Seaside Developments Inc. and the Municlpality of West Elgin detailing the developer's obligations with respect to the siting of buildings, parking, vehicular access, drainage, lighting, landscaping and servicing. The subject lands are designated Commercial in the Port Glasgow Secondary Plan, and the proposed by-law is considered to be in conformity with the Official Plan. However,the municipality cannot adopt the zoning by- law amendment until the Lower Thames Valley Conservation Authority and Ministry of Natural Resources approve the technical studies on these lands. Mr. Kirkness, on behalf of Seaside Waterfront, presented a PowerPoint presentation. He noted that three planning approvals are required—rezoning, consent for land severance, site plan approval, Phase One(1.25 acres)would include a restaurant/pub with 75 seats, an architectural attraction, 3 storey, 31 parking spaces, on municipal water. Phase Two would consist of hotel-type residential above restaurant and another building. A natural corridor has been protected and the drainage ditch along Havens Lake Road has been maintained. Mr. Pellerin reviewed the servicing for the property including drainage, and sewage(by holding tank). An engineering submission will be made to the Lower Thames Valley Conservation Authority. The Mayor opened the meeting for questions from the floor. George Vanceeder—what about winter maintenance? Who is liable? Mr. Blazak noted that only seasonally maintained now,which will change with development. The municipality has winter maintenance standards for roads. Wendi Dupuis asked about the height of the building,was it above the hill? Mr. Kirkness estimated that the spire is probably even with the top of the hill. Mr. Pellerin noted that the top of slope is 15 feet higher than the building and that there is a natural corridor behind the commercial block before the hill. Bob Davenport asked about the proprietorship of the restaurant. Mr. Culligan reported that Seaside will open but ultimately it will be owned by a third party. George Vanceeder asked if they would be cutting into the slope. Mr. Pellerin replied that the current slope is 4 to 1 and is safe. George Vanceeder asked about noise from the outdoor pub? Mr. Culligan noted that Seaside will monitor this before a third party takes over. They want to be good neighbours. SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Leatham Seconded by Aldred RESOLVED that the public meeting concerning a proposed Zoning By-law Amendment for lands located at part of Lot 6, Concession 14 (Seaside) be adjourned. DISPOSITION: Carried These minutes were adopted on this 14th day of November, 2013. MAYOR CLERK MUNICIPALITY OF WEST ELGIN NOTICE OF PUBLIC HEARING APPLICATION FOR MINOR VARIANCE Hannah & Richard Russell (John Slaats, agent)—A-112013 173 Harper Street—Village of Rodney DATEITIME: 11:30 a.m.Thursday, November 14",2013 LOCATION: West Elgin Municipal Building -22413 Hoskins Line- north of the Village of Rodney PURPOSE: To permit the erection of a single unit dwelling closer to a front lot line than what is otherwise permitted in the Zoning By-law The subject lands are situated on the north side of Harper Street between Sandford Street and Jane Street in the Village of Rodney being Lot 4, Block 'H' Registered Plan No. 154 (refer attached key map). The lands have an area of 809.3 square metres (8,712 sq ft), a depth of 20.1 metres (66 ft) and a frontage of 40.2 metres (132 ft) on Harper Street. The parcel is occupied by a detached garage. An older single unit dwelling situated on the parcel was recently destroyed by fire and has since been demolished. The lands are zoned Residential First Density (R1) in the Village of Rodney Zoning By-law. Permitted uses are restricted to a single unit detached dwelling, a home occupation and an accessory use. The owners are seeking permission to construct a new single unit detached dwelling in approximately the same location as the former dwelling. While Section 4.7 of the By-law permits the replacement of non-complying buildings and structures which have been destroyed "by fire or Act of God", the replacement of a single detached dwelling remains subject to the regulations of the Residential First Density (R1) Zone. The new dwelling is proposed to be erected 4.0 metres (13 ft)from the front lot line whereas a minimum front yard depth of 7.5 metres (24.6 ft) is required (Section 5.1.9). The variance, if granted, would be subject to such conditions as the Committee of Adjustment deems necessary or reasonable in the circumstances. The subject lands are designated 'Residential' in the West Elgin Official Plan. The granting of minor variances is permitted in accordance with Section 10.5.7 of the Official Plan. THIS IS A PUBLIC HEARING and you may appear before the Committee at that time, however, if you, a notified party, do not attend the hearing, the Committee can proceed in your absence and you are not entitled to any further notice of proceedings. WRITTEN COMMENTS may be submitted to the Secretary-Treasurer prior to the hearing. Requests for copies of the decision of the Committee of Adjustment or notice of adjournment of hearing, if any, must be in writing and addressed to the Secretary- Treasurer. ADDITIONAL INFORMATION relating to this application is available between 9:00 a.m. and 4:00 p.m. at the Municipal Building(519) 785-0560 or from the Municipal Planner, Mr. Ted Halwa, at(599)686-1300(London, Ontario). DATED AT RODNEY this r?9-0-day of October, 2013. Municipality of West Elgin Norma Bryant 22413 Hoskins Line Secretary-Treasurer P.O. Box 490 Committee of Adjustment Rodney, Ontario N0L 2CO Telephone: (519) 785-0560 Fax: (519) 785-0644 Email: nbryant@westelgin.net APPLICATION , VARIANCE: 1 t Hannah & Richard Russell (John Slaats, agent) • 4 s1•'{ 173 Harper Street WEST ELGIN Village of Rodney KEY MAP Zoning R1 Residential First Density 'A' P .4 . 1� f i r+•e• ] •'� � � v Pelf II • ON proposed residential pY dwelling f i 1 1 _EAN LINE I i v ' inn a!i '� �'N'.,✓� l k �-' `�4 d. i1 0 A. }{�• .} c .' s k{ d -> r � ._»��e II t s k -L LINE BONN ■■N �■� 'SS 111LLAN LINE,,,,R• �� '�l� ['Y�! � '\y 1. 10 20 40 Metres 1 1'000 ir Photo: 2006 .■� . f ji THOMSON LINE SILVER CLAY Ll U- New, T j- Glaslo TALB .111111111K GRAY .1NE_ a � • II I MUNICIPALITY OF WEST ELGIN NOTICE OF PUBLIC MEETING ZONING BY-LAW AMENDMENT John Ripley 26251 Solygr Clay Linp DATE &TIME: 11:45 a.m. Thursday, November 141h, 2013. LOCATION: West Elgin Municipal Building -22413 Hoskins Line north of the Village of Rodney. PURPOSE: To consider a proposed amendment to the Zoning By-law for the purposes of dividing a lot into three smaller parcels,two of which would constitute building lots. The proposed amendment would change the zoning of the lands lying on the south side of Silver Clay Line east of Graham Road (County Road No. 76) from the 'site-specific' Agricultural (A7-4) Zone to the Rural Residential Two (RR2)Zone. The amendment would fulfill a condition imposed by the Ontario Municipal Board in allowing an appeal against a decision of the County of Elgin Land Division Committee (Application for Consent E100112) to divide the subject lands into three smaller parcels. The lands proposed to be rezoned Rural Residential Two (11112) comprise the northerly portion of the afore- mentioned three recently created lots. The two easternmost lots each have an area of 4,947 square metres (1.2 ac), a frontage of 45.7 metres (150 ft) and a depth of 108 metres (355 ft). The lots are vacant and it is intended that they would be developed for residential purposes, namely, the erection of a single unit dwelling. The westernmost lot has an area of 9,525 square metres (2.4 acres), a frontage of 87.8 metres (288 ft) and a depth of 108 metres (355 ft). The lot is occupied by a single unit dwelling and a shop/warehouse out of which is operated a small construction contractor's yard. Permitted uses of the RR2 zone include a single unit detached dwelling, home occupation and an accessory use. The rear or southerly portion of the subject lands is zoned Rural Residential Two (RR2), dating back to 1990 when the lands were added to the northerly parcel and merged as one lot. The RR2 on this portion of the lands is not changing. The subject lands are designated 'Agricultural' in the recently approved County of Elgin Official Plan and are designated `Rural Residential' in the Municipality of West Elgin Official Plan. The proposed amendment is considered to be in conformity with both official plans. ANY PERSON may attend the public meeting and/or make a written or verbal representation either in support of, or in opposition to, the proposed amendment. IF A PERSON OR PUBLIC BODY that files an appeal of a decision of the Council of the Corporation of the Municipality of West Elgin in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Council of the Corporation of the Municipality of West Elgin before the proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. ADDITIONAL INFORMATION relating to the proposed amendment is available between 9:00 a.m. and 4:00 p.m. at the Municipal Office or from the Municipal Planner, Mr. Ted Halwa, at(519)686-9300(London, Ontario). THE information and material required under Sections 34(10.9) and 34(10.2) of the Planning Acf have been provided and this shall serve as sufficient notice of same under Section 34(90.4)of the Act. DATED AT RODNEY this 25th day of October, 2013. Municipality of West Elgin 22413 Hoskins Line P.O. Box 490 Norma Bryant Rodney, Ontario Clerk NOL 2CO Telephone: (519) 785-0560 Fax: (519) 785-0644 Email: nbryant @westelgin.net E__ . APPLICATION , ZONING AMENDMENT �A • • - Municipality of v4tV-. FT, 1 25351 Silver Clay Line WEST ELGIN 2 Part of Lod 9, Concession X1 I KEY MAP ' 1 Municipality of West Elgin . ,v S,° r�t ?. rr=v r'v1� e 3 f J "3'k e �t -A, s i E� U.p,.�. r ,��, c� < �'s ..- t:kwt 3E 4-. !� r t� �is ��m�# ir`P�.JRa r,,,L r '�� �Ef-�^ h X71 1 f '1 rj d Lt ■ � lG Ski r 1a1. r ,-17 c r -t �} - i 3 I y s + r(� is i i.. e��s, k . I, l`:r (y /��I /gyp /� �({� 2535 , Part of Municir ` _ R , ..s, 1j'��II J. '� U10.I W1'.' {�'.Y .L 4.:Nl jn@u..�'VU7/ -_ �_�,LLCA'1UjJ f=� „ i � I Y 7t �,-�,l i �� n, i ,_I ` i! 1tf1)�}� I JrF I4,. t rA i.E� .-:'J !{ d . ,[f 3'i-1 x', f 1. 1 �y �" ,P -, tii ly k $'7 ?1 � I . I Z.L I i n `.I :`i -1I i t . �11}�tj{ �� ..--.. c.. .` . �... ,'.aY .i[ fir; , C'7 _ �y5 j p� ... i .. L _.'i.d� '�S i _ _ �I! rte: ii! Ci F 1 ''' �y ''I'{ - {' �'a,1 - { S f -I� -.1 ® R. e ,f _ b%f Ear `- I �, M1 E I I - , t.' - tf� [ a �.s g G , i C 'mil m E ,., . _� . 3j+, f 1 111 .�����n.IF I - -.- .`°I i FJ b t I� I 4'.'� �� t Este :. tv}.�r_'_'_srS - � y. r�"r: rr�l' � t. d + _ 0 6 W is } ■ ■ e L [3.tir, { tv' } st 1LY �,�'s15rLl �,i% rf r 1} tiu� -'F J<, r -:kr j I' a �, s IJry t,i t �is ':1,Mi. 1 r j 1 '�:1 fig ' - II Ar I�'e, f.,l (1{�] 1 1 �I r x J I ,il v { 1- -' " : t ` +` s 4�l t = �P` l , tt w s Vii,; J� �. as-1 I 1 � e 11 e rr E - � j l 1 - ° T .t r s #e t'} V , � 4 l 4. I '` , I J 14 { t t + e ,.t �/'1'��� � C 1 ';f .F FI 1 } 1 F r1 3 ty y' '� f{ E - �,1'%,' I.I J,1r ~ 1J h 4 I.I.i.... �.�7 1e`�ii83} 9 ��St i-�S;I�� �} s r ."11._'_1_,,_ z. f� I']A 'a k i s r a t I k , f, F�,A'41 J J �rJ� A f �r[�Y'IP64 'b J "y t,� ,S F,1t C z� tJ 1 _ �. Ak 1 +I 3�.; p ..'� - I� $ -1 1 f-1410 ry I ,7 f f d -.., 4 I flu r, r}; ' ,S l .I _ t .1 S _ it Y ! r ��t(."S EE 1 { i J�{ S T L st' .3 gl�.t& T :,� l _ h',l'Sr r F$f xv� �'- . s i„�w1p 1 1 u� b t rii., 4, t G ,151 s ## i ; _� S� �r 1 dls ` eXhSJ�:sr pas5q I+% 4- t k;! _ : ,v I 1 b rr t7 .� y,es+ „ I% I r;- L 3 - t t. s �" t I I I r I .i 'µy5 - -i o f 1 -FR,'gA� +7- 7 J t I C.' I:._, .hf I V -.-. { 11, y^ I� - LV I f11\113 411 >' ' '.'i�U ,J 71 ,'""'.�I„-_--- L?ti/t' U� F 4 IC� 1 r E� l_A-,3-'-R-1 CA1U' i 4 �` �'`�r . . f,.a , o I SS 7 i �a.Jd IP ',r = g x f .: b f e I , $zzh�- i 1 Y 1 ` - 154^11�.J[', �'� 1�1 -- 9 --e `lf r -� 4 l I '._4� F J`� �L- •a' _ I t lly 1r S :, "([1 1 1 a 1 t - c ;Yom',+" k E r r'�I I fil Z r' r Jr ', I yr1 �+ 1 { i�'1Jr r '{, ..r}•t'9r�y _ g4 q 71 � , rx ' 3 1 r <t try f, 7 - ,.<�. i� '' �k�3 I ' A qty J"�xr! "�J1�i7��� , t 3F �y v'Ty- t I fi y iJ # I'� • M I R D .: ut ��Fr Avv�. P 1 11{4` l 7YYi, a._.. .,. ._.-:. .....{,.�+:._3......,,_.., rg� �.,..._.. .. .,._._-...... .:.h.._.,. ,rr�xs_..�.r mil, J -...s_..-----�,:,� *.�• RESIDENTIAL LANDS PROPOSED TO BE REZONED FROM SITE-SPECIFIC . �! � AGRICULTURAL(Al-4)TO RURAL TWO �. 100 ISO 2OG jy OF v .,,rate F T a [ Ix A U ,ry 2 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: October 10, 2013 SUBJECT: Roads Report RECOMMENDATION: Receive and File INTRODUCTION: Monthly report for October, 2013 DISCUSSION I. Crews have been cutting grass/brush around bridges and guiderail. 2. Re-hab operations at Kearns Pit 92 continue to be on-going. 3. Shoulder grading on all County roads completed in October. 4. Fall grading of gravel roads has started. 5. Fall Protection training postponed due to a timing conflict with mandatory Ladder/Personal Protective Equipment training for all West Elgin staff. 6. All Roads staff completed a "winter equipment operator training" course to provide a refresher in operations, safety and best practices. 7. Staff trucked in sand, blended and stockpiled to fill storage shed. Two toads of salt were received to bring quantity on hand to acceptable levels. 8. All trucks have completed their annual safety/service. Trucks 8, 12 and 17 have been prepared for winter control by installing snow equipment, calibrating spreaders and testing all controls. 9. Special Note—The "No Winter Maintenance" period on roads designated as such within the Municipality began November 1$t. All associated signage was inspected prior to this date and found to be present and in good repair. Respectfully Submitted, Reviewed by, 0& e6alIVI& <G�. Lee Gosnell R. Scott Gawley, C Public Works Superintendent Administratorfrreasurer ca (a) The WunicipaCty of West LCgin To: Council of the Municipality of West Elgin From: Jeff Slater Parks and Recreation Superintendent Date: November 14 2013 Subject: Monthly Report Recommendation: That Council accept and file the Recreation report. Introduction: • The West Elgin Arena is up and operating with few mechanical problems,however we are having difficulties acquiring new users of the arena,and current user groups are using Iess ice time,therefore our 2013 Deficit will.be higher than originally predicted. • A meeting will be scheduled with the Recreation Department and the Kiwanis Club of Rodney to discuss the future of the Grand stand in Rodney as well as Joes Bush. I was contacted by members of the Kiwanis Club regarding both matters. • The turf maintenance equipment is being transformed to sidewalk plowing equipment. • We had a sailboat wash up on the beach Sunday November 3 2013.As on the 9th of November the sailboat was still there. The Rodney Fire Department was also called out for consultation on how to get the occupants off of the boat. Despite many efforts to tow the sailboat into the Marina,it was left anchored close to the beach and the occupants removed. • The Blue Flag Accreditation process is underway.As indicated previously the Marina/Yacht Club will have to submit their own feasibility study,an information package is here at the Municipal Office for them. The accreditation process will take approximately one year to complete.The first step is to acquire Candidate Beach designation; I believe we can keep this designation for up to five years. Once we have achieved this designation we can map out our plan to acquire the accreditation. Most of the educational signage can be done in conjunction with the Yacht Club,to prevent any duplication of efforts. Similarly the recycling program and other related requirements can be accomplished the same way. I believe that the applications, feasibility studies will be considered in February of 2014. Respectfully Submitted Reviewed By Jeff Slater Scott Gawley GA Parks and Recreation Superintendent Administrator Treasurer The 9WunicipaCity of West ECgin To: Council of the Municipality of West Elgin From: Recreation Superintendent, CEMC Jeff Slater Date: November 14 2013 Subject:Annual Emergency Training Exercise Recommendation: That Council receive and file. Introduction: The Annual Emergency Management Exercise will take place on November 27 2013 at 1 pm at the Dutton Municipal Office. All Emergency Management Committee members are requested to be in attendance. Respectfully Submitted Reviewed By: Jeff Slater Scott Gawle GA Recreation Superintendent Administrator/Treasurer c�aG s The JKun=* p' afity of West ECgin To: The Council of The Municipality of West Elgin From: Recreation Superintendent Jeff Slater Date: November 14 2013 Subject: Disposal of surplus equipment. Recommendation: That Council approve the advertising,tender, and selling of the indicated equipment to the person with the highest offer. Introduction: The West Elgin Recreation Department has: • Four radiant tube heaters • One garage door • One Chevrolet pick-up truck To be declared as surplus and disposed of The Recreation Superintendent recommends to Council that these items be advertised in the local paper and be offered to the person with the highest bid. These items were removed from the Recreation Center as part of the renovation, and are no longer used by the Municipality.The Pick-up truck has not been used since June of 2013 and is not licensed. Respectfully Submitted: Reviewed By: Jeff Slater Scott Gawley, G . Recreation Superintendent Administrator Treasurer C - � y µPVhp S y zb a u N n O The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: DOUG MITTON, CHIEF BUILDING OFFICIAL DATE: November 14, 2013 SUBJECT: BUILDING REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for October, 2013 BACKGROUND: No. of Permits Issued for Month of 2013 2012 October SFD New/Additions/Reno 5 Units Demolitions Storage New/Additions Buildings Demolitions Garages) New 1 Car Ports Demolitions Farm New/Additions 2 4 Buildings Demolitions Other New 1 Demolitions Septic Permits 1 1 Estimated Value for Month of October $ 332,000.00 $ 101,000.00 Permit Revenue for Month of October $ 2,655.89 $ 1,555.72 112 No. of Permits issued for year to date 2013 2012 SFD I New/Additions 20 18 Units Demolitions 5 2 Storage New/Additions 8 3 Buildings Demolitions Garages/ New 4 2 Car Ports Demolitions Farm New/Additions 15 15 Buildings Demolitions 3 Other New/Additions 10 8 Demolitions 2 Septic Permits 5 4 Estimated Value for Year $ 3,425,319.00 $ 1,550,040.00 Permit Revenue for Year $ 24,150.86 $ 12,258.78 DISCUSSION: Inspections completed as requested and in accordance with Act. Respectfully Submitted Reviewed by: Doug itton Scott Gawley, C.G. Chief Building Official Administrator/Treasurer 2/2 a F V µv4hp t{+ 4 = p u m The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: NORMA I. BRYANT, CLERK DATE: NOVEMBER 14, 2013 SUBJECT: BY-LAW ENFORCEMENT REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for October 2013 BACKGROUND: File # Nature of Complaint Action Taken Status 272 Untidy and Order issued OPEN 279 Property standard CBO investigated OPEN 280 Unlicensed vehicles, garbage Order issued OPEN 281 Grass, garbage Order issued OPEN 284 Property standard CBO investigated CLOSED 285 Grass No action required CLOSED DISCUSSION: Nothing to report Respectfully Submitted, Reviewed by: Norma 1. Bryant, HonBA,AMCT tt awley, C. Clerk !Acdomin2stratorffre surer C(, u ya " 2 � The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Clerk DATE: November 14, 2013 SUBJECT: Household Hazardous Waste Day RECOMMENDATION: For information only. INTRODUCTION: A joint Household Hazardous Waste Day was held on Saturday August 17, 2013 at the West Elgin Public Works Garage. DISCUSSION: A total of 193 vehicles were processed, 46 from Dutton/Dunwich and 147 from West Elgin. Comments received were positive with residents being appreciative of the fact that they have a safe and easy way to dispose of their hazardous materials. A summary of materials collected this year, as well as comparison back to 2005 is attached. Provincial grants for this program are shared by Stewardship Ontario and Recycling Ontario (Phase Two). After these grants are applied, the balance for this project is $5,192.63, of which $1,235.85 will be paid by Dutton/Dunwich. Respectfully Submitted, Reviewed by: Norma I Bryant, Hon A,AMCT colt Gawley, C.G Clerk Administrator/Treasurer Attachment: Household Hazardous Waste Day data w N to N Cn U) N (0) CA M U) U) U) CD M C) 0 C) N -�G C) W O U) C) Y W 4 C) C) C) �'' CC d W L L L L L L C) L L L L _ _ _ C) W 0 0 0 0 0 N O o M M o o Ln N N tt7 N r CCU m r r to Cd r O w W N N w Q C rtU+ C33 CD M N N N N U 2 L 2 2 2 L 2 N 1 O O L L L O CO r r O r N rn N — — M N D O000O00 0Q N 0070 � D o0oo QOQ o0 0 tp0 0 C\J 00 r M N T'- M M m r to LO N w tp- N ?N O 0)rU_ UUL 0) U O O r ±rN. N N + D N O 00 (L U C a C L) L _ L od t) N L L L Y L Y Y D N M O Q o 0 0 0 Q Q 0 0 0 N 't ' Q 0 oM N ~ 2 0 Cl W (D N o O M M U) U3 th N CAN N UJ U) cn CA 00 Q) W N 0 i0 0 --m O) N' M O C) C3 C) C) Y C) C) C) C) Y �G O co C) C) C} CD �r d LO O T— ;N yr W L w L L 4 o _ _ � O 'r U) U) N OOOOMO00 O � � QC30 2 In 2 O o 0 0 000 Q N O O _ .- o OD � rM Mr �t 00 Nrr� 00 M r O N 0 N 0 CA w 0 0 U) �to Yti O W N � O O N N O N N ` 2Y 2 v R CD 2 2CO OMM r N + N r r f0O o - �-' - � W 0000000o o � M LO o0 E `$ oOr NrM iD rO 2 N U) CA N O co U) U) rh Cm O ^^ Uf C D C3) to O tC) 00 d Y N Y v SC `1 O M co r r N 4L1 N O o M O o 0 0 (D O m 00 U')) N 0 'V' N 0 Y r � = D Co N r N U) U1 N C7) N th fh C3) U) Q C) •yQL--,).. ....I O �'' a+ a'' p Y O O o —0 N T to W O M N L M v +L+ N 00 QpQCJQN OM O O W N0� OON to LC T- r CO C Q �- co U) N U) (n N U) C3) w ^ r N O IT L 2 0)` `P O t Z N o 0 Cl O O o co C) O Qm 0 0 Q Cq O 0 to M U 0 N r m W ¢¢ o CO < O N _¢ 0 to N 00 � L r r ¢ CO �v,, N N N^ °°a O N i uJ J LU N W L J L U O O N W N = * 0 `�� �= Z v U . a •c r w LL! 0 U o D ct= U m c � CO su 2 5 -'d > c = L C3) C lIJ g cG �_ ro 'C C C Q UUi N (D C 'fl =r- } Q Ill W Q O 0 O X R 2 0 0 a`) c0 c = r�. � � a a. c E Oti -i U- Ea- CL ¢ U � ii = P I Z �: © y yVVyp 'Y� 4 0 4 S Q ? a a + m n h � '1998' The Municipality of West Elgin CP TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: November 14, 2013 SUBJECT: 3rd Quarter Financial Statements RECOMMENDATION: That Council receive and file the 2013 — 3rd Quarter Financial Report for the Municipality of West Elgin. INTRODUCTION: Council adopted the 2013 Operation's Budget and Property Tax Rates at its June 13th Council Meeting and as part of the budget process is regular quarterly reporting of the financial results to the approved budget. DISCUSSION: The first page of the attached report shows the Year-To-Date Revenues and Expenditure as at September 30, 2013 co m pared to 2011, 2012 yearend actual results and 2013 Approved Budget. The 2" page provides an overview of the major variances from Budget. The balance of the report provides an overview of each department. The overall projection shows that West Elgin will be under budget by $24,000 (approx. .4% of Budget). The Major variance is in the Arena with reduced Ice Rentals in 2013. Respectfully Submitted, ,'4.4Scota ley Administrator/Treasurer MUNICIPALITY OF WEST ELGIN AS AT SEPTEMBER 30, 2013 2011 2012 3Rd QUARTER 2013 2013 REVENUE(NOWDEPARTMENTSPECIFIC) ACTUAL ACTUAL YTD BUDGET PROJECTED TAXATION MUNICIPAL -2,794,118.28 -2,874,002.19 -2,196,456.17 -2,928,608.23 -2,928,608.23 LOCAL IMPROVEMENTS -154,484.57 -140,753.48 -133,570.21 -133,570.21 PAYMENT IN LIEUS -178,444.79 -76,610.87 87,000.00 -87,000.00 OMPF FUNDING -2,027,200.00 -1,897,600.00 -1,396,200.00 -1,861,600.00 -1,861,800.00 OTHER GOVERNMENT GRANTS 0.00 0.00 -22,670.09 0.00 -22,670.09 OTHER REVENUE -321,603.89 -323,928.27 -186,486.13 -320,180,00 -297,509,91 PRIOR YEAR SURPLUS -964,776.00 -998,127.00 -518,178.10 -518,178.10 -518,178.10 TOTAL REVENUE -6,440,607.53 -6,311,221.81 -4,319,990.49 -5,849,136.64 •5,849,136.54 DEPARTMENTAL SUMMARIES ADMINISTRATION COUNCIL 82,720.75 76,441.11 51,244.83 83,400.00 72,000.00 ADMINISTRATION GENERAL GOVERNMENT 693,585.14 663,718.59 529,607.37 862,310.00 862,410.00 BUILDING 58,601.62 67,111.56 20,274.89 79,020.00 79,020.00 MTO OFFICE -10,258.04 5,702.87 4,640.39 6,600.00 6,600.00 FIRE 332,500.79 339,036.88 99,153.48 371,285.00 371,285.00 POLICING SERVICES 822,552.52 836,707.24 665,745.54 917,284.00 895,216.52 BUILDING,PLUMBING 34,020.31 51,335.06 21,150.19 42,860.00 42,860.00 EMERGENCY PLANNING 3,364.75 3,024.16 396.50 4,000.00 4,000.00 BY LAW ENFORCEMENT 1,365.31 1,959.90 451.57 1,850.00 1,650.00 ANIMAL CONTROL -3,659.82 -4,865.08 -9,828.85 -3,492.00 -3,492.00 CONSERVATION AUTHORITY 30,656.00 31,640.00 32,826.00 32,626.00 32,826.00 FOUR COUNTIES TRANSIT 4,180.02 7,393.05 20,398.03 7,050.00 7,050.00 ROADS-MUNICIPAL AND COUNTY 1,255,319.37 1,334,192.06 998,906.64 1,427,807.59 1,427,807.59 SIDEWALKS 33,351.33 21,788.64 8,185.30 24,000.00 24,000.00 STREETLIGHTS 43,139.86 39,286.79 26,154.31 50,000.00 45,000.00 SEWER MAINTENANCE 0.00 0.00 0.00 0.00 0.00 GARBAGE COLLECTION,LANDFILL,RECYCLING 133,332.96 169,940.32 108,878.45 142,300.00 143,400.00 HEALTH SERVICEMETERIES 1,500.00 1,080.00 0.00 2,000.00 2,000.00 WEST ELGIN WATER SYSTEM 0.00 0.00 0.00 0.00 0.00 WEST ELGIN PRIMARY WATER SYSTEM 0.00 0.00 0.00 0.00 0.00 WEST LORNE ARENA 49,297.75 53,029.69 38,894.69 61,679.22 79,186.12 RECREATION 326,547.76 399,684.66 265,751.52 389,250.00 376,300.00 PORT GLASGOW TRAILER PARK 0.00 0.00 0.00 0.00 0.00 LIBRARY 6,987.25 -11,812.43 21,607.31 -3,500.00 9,500.00 DRAINAGE 29,774.49 19,406.73 26,445.46 21,650.00 21,650.00 PLANNING AND ZONING 84,555.21 99,679.58 58,964.27 120,000.00 120,000.00 ECONOMIC DEVELOPMENT 10,210,95 9,750.99 5,290.82 12,500.00 8,000.00 TOTAL DEPARTMENTAL OPERATING COSTS 4,025,646.28 4,215,232,39 2,993,328.71 4,652,679.81 4,628,469.24 TRANSFERS TO RESERVES 1,015,228.42 1,035,804.00 0.00 622,396.10 622,395.10 TRANSFERS FROM RESERVES -6,400.00 0.00 -175,000.00 -176,000.40 DEBENTURE PAYMENTS 154,464.82 140,753.48 0.00 133,570.21 133,570.21 NET OPERATING SURPLUSI'DEFICIT -1,245,268.01 -925,831.94 -1,326,661.78 -615,491.42 -639,701.99 CAPITAL EXPENDITURES GRANT FUNDING/CONTRIBUTIONS -236,809.45 -1,136,008.35 -202,100.95 -264,251.40 -355,767.00 NET TRANSFERS FROM RESERVES -81,219.00 -655,367.00 0.00 -334,947.18 -284,447.00 CAPITAL PURCHASES 960,116.73 2,199,029.19 916,745.60 1,214,700.00 1,280,000.00 CAPITAL FUNDED FROM FUND SURPLUS&OPERATIONS 407,653.84 714,644.65 615,491.42 639,786.00 NET SURPLUS -518,178.10 .612,017.13 0.00 84.01 Municipality of West Elgin November 5,2013 Page 1 MUNICIPALITY OF WEST ELGIN AS AT SEPTEMBER 30, 2013 COMMENTS: REVENUE: TAXATION MUNICIPAL: YTD-75%of budgeted taxation revenues used for Sept 30 2013 YTD,to be adjusted to actual after final Installment of final tax bills due 1112512013 YTD-Supplementaries and writecffs not included in above numbers LOCALIMPROVEMENTS: YTD-to be adjusted after final installment of final tax bills due date of 11/25/2013 PAYMENT IN LIEUS: YTD-to be adjusted at year and OTHER REVENUE: Projected-interest at year and projected to be$24,000 under budget YTD-Provincial Offences/parking revenue for first and second quarter received. 3rd quarter revenues have not been received. DEPARTMENTAL SUMMARIES: ADMIN: Council: Based an the number of meeting and events attended by Council is projected to be under budget. Office Staff: YTO-some office staff mileage not yat paid,additional cost for clerk short term replacement Office Supplies: YTD-I- ads for Council not yet purchased.water postage to be allocated at year end All Misc Projects: Civic holiday-under budget$500 Canada Day-,under budget$1000 Rodney Fair-over budget$1500 Thompson Land transfer-under budget$1700 Other: YTD- rant requests paid to date$46244.90 BUILDING: YTD- roe insurance allocation not yet made. YTD-anitorial wages not yet allocated.YTD-office re airs to walls ceilin not cam leted in 2 of 3 offices FIRE: YTD-we es and benefits are paid in December of each year.YTD-3rd quarter dispatch not yet paid,YTD-property insurance allocation not yet made. YTD-some budgeted equipment and vehicle expenses have not been purchased to date.YTD-fire hydrant rental adjustment is made at year end. YTD-soma budgeted training has not yet been completed POLICING: YTD/Projected-in 2013 received 2012 credits for court sec fund,officers fund and comet partnership fund totalling$22066.56 and as a result projecting year end under budget BUILDING,PLUMBING: YTD-increase in building permits issued.YTD-wa es to August 20,2013 ANIMAL CONTROL: YTD-dog license revenues received but only 9 months of costs are included to date.YTDlPro'ected-livestock claims and matching provincial revenues are down for 2013. FOUR COUNTIES TRANSIT: YTD- rants from other Bartners for their share of the deficit are not determined until year end.YTD-Ontario grant received to date$15,024. ROADS: YTD-property insurance allocation not yet made.YTD-admin overhead-5%allocated-standard allocation allowable per discussions with County staff. YTD-net staff overhead-timing of vacation.YTD-Brushing-Increasin with the dead&dying Ash Tree's along the roadside. YTD-Invoice for County line painting not yet paid. SIDEWALKS: YTD-timing of sidewalk re airs-et to come STREETLIGHTS: YTD-h dro costs only to August 30 or Sept 27. YTD-timing of expenditures-work yet to come. SEWER MAINTENANCE: Projected-revenue under budget$16,000 due to wet summer GARBAGE COLLECTION,LANDFILL,RECYCLING: YTD revenues are shown net of writsoffs. YTD-guartedy revenues are not typically received until last 6 months of year and first half of follom(ing year CEMETERIES: YTD-Grass cutting aid once per year WATER: YTD- osta a costs not allocated until year end. PRIMARY WATER: YTD-FIB presented to board October 29,2013 ARENA: YTD-F/S presented to board October 8,2013. Projected-revenue adjusted for decrease in ice rental hours. Projected-expenditures savings found in wages,training,advertising,hydro due to later Sept start).maintenance RECREATION: YTID-property insurance allocation not yet made. YTD-Pool-water to be billed. PORT GLASGOW TRAILER PARK: YTD-Seasonal park operations-open from May 1 to Oct 31. Trailer fees for season were due May 1,2013.YTD-property insurance allocation not yet made. LIBRARY. YTD-1 st and tad quarter of 2013 rent revenue received from County,3rd quarter revenues not yet received.YTD-flood cleanup costs$20303.25. DRAINAGE: YTD- rant revenues not received until after year end.YTD-timing of expenses. PLANNING&ZONING: YTD-timing of consultant services and fees-timing of Rayments. ECONOMIC DEVELOPMENT: YTD-MPower donations received$2750 and CCC.donations TRANSFERS TO RESERVES: YTD-ear end allocation entry to be made TRANSFERS FROM RESERVES: YTD- ear and allocation ent to be made DEBENTURE PAYMENTS: YTD-Allocation made at year end CAPITAL EXPENDITURES: GRANT FUNDINGICONTRIBUTIONS: YTD-includes Roads-tractor and truck trade in, as tax revanues,Arena-resurfacer trade in&contributtan from Dutton Ounwich,PGTP-fawn mower trade in TRANSFERS FROM RESERVES YTD-ear end allocation ent to be made CAPITAL PURCHASES YTD-includes Roads-Queens line,Kerr Rd,Downie Line,Marsh Line,gravel pit rehab,tractor buy back, icku #1,Truck 17 re lacementicontrib to reserve,Arena-resurfacer, Parks&Rec-rec centre upgrade.PGTP-se tits stem to date,lawn mower,exhaust hood Municipality of West Elgin November 5,2013 Page 2 CA ,F. a 4 = � U i u�ml The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Ann Smith DATE: November 14, 2013 SUBJECT: Santa Claus Parade RECOMMENDATION: THAT Council approves the activities and Santa Claus parade for Saturday, December 7th, 2013. INTRODUCTION: Each year Council supports a Santa Claus parade and activities in Rodney. This year it is on December 7th, 2013. DISCUSSION: Activities for the day: 3:00 pm. Tiny Tots — Snake Lady Show Downtown --Wagon Rides;Hot Dogs-Rodney Lions Free Stay and Play 4:00 pm. Parade registration & line up @ Rodney Community Centre 5:30 pm. Parade We are requesting the support of council for the following: 1. Donation of$1,000.00 to help defer the costs-($1,500.00 budget) 2. Support road closure: a) 3:30 — 5:30 -Queen Street @ Fourth Street and Queen Street @ Ridout when floats are lining up on Queen Street; b) 5:30-6:30—Parade time - Furnival & Queen and Furnival and Victoria. (Plan in place in case of EDR) Proposed route: Queen Street west, south on Furnival Road, west on Victoria or East on Clark Street back to the Community Centre. 3. Road barricades to be set up by road department for the above times until end of parade. 4. Requesting the road department to assist in cleaning up after parade. Xnnect fu[ Submitted, Reviewe by: mi cott Gawley, G.A. Administrator reasurer 4 1kPUNp n � m rsss The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Clerk DATE: November 14, 2013 SUBJECT: Disposal of Municipal Equipment RECOMMENDATION: That clause 3.11 (b) (ii) be amended to read as follows: "Where obsolete, damaged or surplus equipment is offered to but not required by an Municipal department, it shall be disposed of by advertisement for public tender and sold to the highest bidder." INTRODUCTION: In 2011, our purchasing policy was changed to require that obsolete, damaged or surplus equipment, not required, by any department, be sold by public auction locally on an annual basis. DISCUSSION: This procedure was followed in 2012 with the sale of trucks at a public auction held by Auctioneer John Johnson. While the amount was over the bid amount, after paying 20% to the Auctioneer the amount actually received was low. Staff are recommending that we go back to the original procedure to dispose by advertisement for public tender and sold to the highest bidder. The only external cost would be for advertising and hopefully we will see a higher return. Respectfully Submitted, Reviewed Q Norma I. Bryant, HonBA, "'I A Scott Gawley, C.G. Clerk Administrator/Treas rer 610 Princess Avenue London, ON N6B 2B9 Tel: (519)686-1300 Fax: (519)681-1690 Montei#h+Brown E-Mail: mb c mb c.ca blanhlhd consultants Web: www.mbpc.ca 6 November 2013 MEMORANDUM #13-2360 TO: Members Committee of Adjustment Municipality of West Elgin FROM: Ted L. Halwa SUBJ: Application for a Minor Variance: Hannah & Richard Russell (John Slaats, agent), A- 112013 — 173 Harper Street — north side of Harper Street between Sandford Street and Jane Street—Village of Rodney 1. PURPOSE • to permit the erection of a new single unit dwelling closer to a front lot line than what is otherwise permitted in the Zoning By-law; • a minimum front yard depth of 7.5 metres (24.6 ft) is required by the Zoning By-law. The proposed dwelling is proposed to be erected be 4.0 metres (13 ft)from the front lot line. 2. SITE CHARACTERISTICS (Figure 1) • the subject lands have an area of 809.3 square metres (8,712 sq ft), a depth of 20.1 metres (66 ft) and a frontage of 40.2 metres (132 ft) on Harper Street. The parcel is occupied by a detached, two- bay garage. An older single unit dwelling situated on the lot was recently destroyed by fire and has since been demolished; • the owner's agent, Ontario Modular Homes (John Slaats) is seeking permission to erect a single unit dwelling (factory-built modular home) on the parcel in approximately the same location as the previous dwelling. Relief is required insofar as the dwelling would be situated closer to the front lot line (i.e. the lot line separating the parcel from Harper Street) than what is permitted by the Zoning By-law; Russell/Slaats—Minor Variance A-112013 MONTEITH BROWN PLANNING CONSULTANTS 6 November 2013 page 2 • neighbouring lands are predominantly in residential use on lots of variable sizes and frontages. The subject parcel represents the only lot in the vicinity which has substantially greater lot frontage than lot depth. 3. ANALYSIS under the Provincial Policy Statement (PPS) and the Planning Act, the application does not raise issues that are of provincial interest; • the subject lands are situated in the designated 'Settlement Area' of Rodney in the recently approved County of Elgin Official Plan. The application does not raise any apparent conformity issues with the Plan; • the subject lands are situated in the designated `Village of Rodney' in the West Elgin Official Plan. Applications for minor variances under the Official Plan are to be evaluated in accordance with the following: a) whether the variance is minor'; b) whether the general intent and purpose of this Plan is maintained, c) whether with the general intent and purpose of the Zoning By-law are maintained, d) whether the variance is desirable for the appropriate use and development of the lands and neighbouring lands, e) whether compliance with the Zoning By-law would be unreasonable, undesirable or would impose undue hardship, and whether the variance would result in a substantial detriment, hazard or nuisance that would detract from enjoyment, character or use of neighbouring lands In granting applications for minor variances, conditions may be imposed where the Committee deems it advisable to ensure the intent of the above-noted criteria are satisfied or will be satisfied. (Section 10.5.7) • the intent of the Official Plan is to ensure orderly and compatible development and no adverse impacts on neighbouring properties. The abovenoted criteria are capable of being satisfied. Based on the information provided, conformity with the Official Plan appears to be maintained; the subject lands are zoned Residential First Density (R1) in the Village of Rodney Zoning By- law. Permitted uses are restricted to a single unit detached dwelling, home occupation and an Russell/Slaats—Minor Variance A-112013 MONTEITH BROWN PLANNING CONSULTANTS 6 November 2013 page 3 accessory use; • the following provision is applicable to the application at hand: LOSS BY FIRE OR ACT OF GOD Notwithstanding any other provisions of this By-law, where a non-complying or non- conforming building or structure is destroyed by fire or act of God, replacement of the said building or structure by reconstruction or other means shall be permitted in accordance with the regulations of the zone in which the said building or structure is situated, except in the case of single unit detached dwellings which shall be erected in accordance with the regulations of the Residential First Density (R1) Zone, and any other applicable regulations of this By-law(Section 4.7) • the proposed dwelling would be erected 4.0 metres (13 ft) from the front lot line whereas a minimum front yard depth of 7.5 metres (24.6 ft) is required. All other requirements of the R1 zone appear capable of being satisfied; • the variance being sought would not compromise the intent of the Zoning By-law. The proposed dwelling, with a floor area of 139.4 square metres (1,500 sq ft), has been intentionally selected to "fit' with the relatively shallow depth and wide frontage of the lot. The previous dwelling was situated on the lot for many years without creating any apparent issues with respect to the shallow area between the dwelling and the road (and the services which exist there). The minimum front yard depth of 7.5 m of the Zoning By-law is established for the purposes of ensuring any vehicle parked in a driveway constructed in front of and perpendicular to the house would not encroach into the street allowance. Based on the drawings submitted with the application, the existing driveway would be maintained in front of the existing garage which is setback 10.7 m (35 feet)from the street allowance, thereby providing more than sufficient depth for parked vehicles to 'clear' the front property line; • in addition, the proposed siting of the new dwelling would be 'in line' more or less with the closest neighbouring dwelling situated to the west and would not be inconsistent or out of character with the existing streetscape. No adverse impacts are anticipated. RECOMMENDATION That the application of Hannah & Richard Russell A-112013, be ra anted for relief from the Village of Rodney Zoning By-law, specifically: Russell/Slaats—Minor Variance A-112013 MONTEITH BROWN PLANNING CONSULTANTS 6 November 2093 page 4 i) Section 5.1.9 to permit a front yard depth of 4.0 m (13 ft) notwithstanding the minimum required front yard depth of 7.5 m (24.6 ft) in the Residential First Density (R1) Zone. CONDITIONS i) That the parking of motor vehicles on the lot be restricted to the driveway constructed between the existing garage and Harper Street and to the garage itself. REASONS i) The intent of the Official Plan is maintained; ii) The intent of the Zoning By-law is maintained; iii) The variance is considered "minor"given the circumstances; iv) The variance is desirable for the appropriate use and development of the lands. (original signed by) Ted L. Haiwa, MCIR RPP • • QPV e\ �� 7394 i:... .' -"„-a S Zoning 4 ,C Residential Dens i.4 fi a q L 14 a. ..X�! viq F - L �..$5 � �.,�� � F� r y, .��� 111111 �� �� t.:➢ ,.d' k 1, #t �J' k' e 1 . «s r 4f _. C. t I a 5 ty Fk iit Jy .mot }, W -�pp dti y.^�. I y t r s� 0 r 5 10 20 metres planning consultants iiU E1 F"i �l�j�frp 11 610 C b> 610 Princess Avenue London, ON N6B 2B9 Tel: (519)686-1300 Fax: (519)681-1690 Monteith+Brown E-Mail: mboc0mbpc.0a nlannind consultants Web: www.mbpc.ca 6 November 2013 MEMORANDUM #13-2363 TO: Members of Council Municipality of West Elgin FROM: Ted L. Halwa SUBJ: Public Meeting — November le, 2013 -Amendment to the Zoning By-law(P12/2013)— John Ripley—25351 Silver Clay Line The above-scheduled public meeting is to consider a proposed amendment to the Township of Aldborough Zoning By-law with respect to the abovenoted lands. An Application for Re-zoning has been filed by the owner of the lands, John Ripley, in partial fulfillment of conditions imposed by the Ontario Municipal Board in granting an appeal by the owner to a decision of the Elgin County Land Division Committee to refuse his Application for Consent (E100112) for the purposes of creating two residential building lots out of an existing parcel. The subject lands are situated on the south side of Silver Clay Line Line east of Graham Road (County Road No. 76). The proposed change in zoning is from the `site-specific' Agricultural (A1-4) to Rural Residential Two (RR2). The lands proposed to be rezoned RR2 comprise the northerly portion of the parcel. The two residential building lots each have an area of 4,947 square metres (1.2 ac), a frontage of 45.7 metres (150 ft) and a depth of 108 metres (355 ft). The westernmost remaining lot has an area of 9,525 square metres (2.4 acres), a frontage of 87.8 metres (288 ft) and a depth of 108 metres (355 ft). The lot is occupied by the owner's residence along with a shop/warehouse out of which he conducts a small construction contracting business. The rear or southerly portion of the subject lands is zoned Rural Residential Two (RR2), dating back to 1990 when the lands were added to enlarge the parcel and merge in title. The RR2 on this portion of the lands is not changing. John Ripley—West Elgin MONTEITH BROWN PLANNING CONSULTANTS 6 November 2013 page 2 Permitted uses of the RR2 zone include a single unit detached dwelling, home occupation and an accessory use. Mr. Ripley has confirmed verbally that he understands that the proposed RR2 zoning would render the existing business legal non-conforming. The lands are designated 'Rural Residential' in the West Elgin Official Plan. The draft By-law is considered to be consistent with the PPS and in conformity with the Official Plan. A reference plan has been prepared and deposited with the Land Registrar. A legal description has been inserted into the By- law which is in a form suitable for adoption. There have been no neighbours in opposition to the creation of the building lots nor has there been any opposition expressed by government ministries or agencies. (original signed by) Ted L. Halwa, MCIP, RPP enclosure CORPORATION OF THE MUNICIPALITY OF WEST ELGIN BY-LAW NO. BEING A BY-LAW TO AMEND THE G TOWNSHIP OF ALDBOROUGH ZONING BY-LAW ,�� �� �` 1 yr NO.90-60,AS AMENDED John Ripley 25351 Silver Clay Line WHEREAS the Corporation of the Municipality of West Elgin has given due consideration to an application for an amendment to the Township of Aldborough Zoning By-law to permit the division of a lot into three smaller parcels,two of which would constitute residential building lots; WHEREAS the use being proposed is considered to be in conformity with the County of Elgin Official Plan and the West Elgin Official Plan, and is consistent with the Provincial Policy'Statement; WHEREAS a public meeting has been held to consider the proposed amendment in accordance with the provisions of the Planning Act: WHEREAS the Council of the Corporation of the Municipality of West Elgin deems it advisable to amend By-law No, 90-50, as amended, being the Township of Aldborough Zoning By-law to zone the said lands for the purposes proposed; NOW THEREFORE the Council of the Corporation of the Municipality of West Elgin enacts as follows: 1. THAT Section 5.3, to By-law No. 90-50, as amended, being the Exceptions of the Agricultural (Al)Zone, is hereby amended by deleting Section 5.3.4 in its entirety. 2. THAT Schedule "A", Map No. 70 to By-law No. 90-50, as amended, is hereby amended by changing from the the 'site-specific' Agricultural (A1-4) Zone to the Rural Residential Two (RR2) Zone those lands outlined in heavy solid lines and described as RR2 on Schedule "A" attached hereto and forming part of this By-law, and being more particularly described as part of Part 1, part of Part 2 and part of Part 3, Reference Plan 11R-9657 being part of Lot 19, Concession XII, formerly in the Township of Aldborough, now in the Municipality of West Elgin, in the County of Elgin. 3. THIS By-law comes into force upon the day it is passed in the event an appeal has not been filed with the Clerk within the time prescribed by the Planning Act, R.S.Q. 1990, as amended. In the event an appeal is filed with the Clerk within the time prescribed by the Planning 6ct, R.S.O. 1990, as amended,the By-law shall be deemed not to have came into force until the appeal has been finally disposed of, whereupon the By-law (except for such parts as are repeated or amended as so directed by the Ontario Municipal Board) shall be deemed to have come into force on the day it was passed. READ a FIRST and SECOND time this 14th day of November, 2013. READ a THIRD time and FINALLY PASSED thisl4th day of November,2013. MAYOR CLERK _av s> CONCESSION Xf O O a SILVERY CLAY LINE RRZ CONCESSION XII LOT 19 This Is Schedule"A"to By-law No. Municipality of WEST ELGIN Passed this day of -2013. SCHEDULE W Mayor ,y 1:2,000 Clerk Metres 0 12.5 25 50 75 100 125 U1 r+ E1 r i�tcsra��:� Optimist Club PEcRIVE� 8 2013 of West Lome Inc. IM.y WEST LORNE,ONTARIO NOL 200 Municipality of West Elgin, October 18th,2013 22413 Hoskins Line, 142 Chestnut Street, PO Box 490, West Lorne, Ontario Rodney, Ontario NOL2PO NOL2CO Dear Sirs: Re: Optimist Club of West Lorne Inc. gal„Adult Fun Night On behalf of the Optimist Club of West Lorne Inc.,I request approval from the Municipality of West Elgin to hold our annual Adult Fun Night event. A date of March 1 st,2014 has been booked with the location to be at the Royal Canadian Legion in Rodney Ontario. The Alcohol and Gaming Commission of Ontario require our club to receive such Letter of Approval prior to making application for a Social Gaming Event licence, Should you have any questions,do not hesitate to contact the undersigned at 519-768-2939. Th g you in advance. Yo s , .Add W..I. ra sk Club Member Optimist Club of West Lorne Inc. F R NPI D YJ OF YqU LI O G�¢� C�Itural`'� Rural Route 2 Rodney,ON NOL 2CO December 19,2012 Municipal Council Municipality of West Elgin 22413 Hoskins Line PO Box 490 Rodney, Ontario NOL 2C0 Dear Councilors, Recently we booked the "meeting room" of the Rodney-Arena for use by the Rodney Horticultural Society for our annual plant sale. The plant sale will be held on Saturday, May 3, 2014. It is expected that we will use the premises from 8:00 am until 11:00 pm noon. We understand that the arena is available for us to host this venue. Of course, we undertake to leave the premises clean and orderly, much as we did last year. The purpose of this letter is to request the Municipality to waive the rental fee for this event. The annual plant sale is a major fund raising event. It allows us to add to the pool of funds we receive from the Municipality and other donors. Most of the funds stay in the community insofar as we purchase the greater part of our bedding plants and horticultural supplies from local nurseries and merchants. The overall beneficiaries of the volunteer work of the Horticultural Society members are the citizens of Rodney and the surrounding district. We hope that the Municipality will favour us with a positive response. Sincerely yours, Ad Hrabinski Treasurer �� ■■� ��� 377, rue Bank Street, w Ottawa, Ontario K2P 1Y3 tel./tel. 613 236 7238 fax/telec. 613 563 7861 October 14, 2013 kc �A Bernhard Wiehle 2 Mayor Municipality of West Elgin PO Box 490 22419 Hoskins Line Rodney, ON NOL 2C0 Dear Mr. Wiehle: Re: The future of Canada Post Next year,the federal government will look at how it handles public postal service with a review of the Canadian Postal Service Charter. This review is important because the government could reduce Canada Post's obligation to provide service or even lay the groundwork for privatizing or deregulating our public post office. Canada Post has been holding consultations on the future of our public postal service to prepare for the upcoming charter review. The corporation has been clear. It wants to dramatically cut service to improve its financial situation. Cutting might help Canada Post with its money problems in the short-term but it is not a good long-term strategy and it certainly won't improve the future of postal service in our country. Fortunately,the corporation has other options according to a new study by the Canadian Centre for Policy Alternatives (CCPA). CCPA study: Why Canada Needs Postal Banking The CCPA study is entitled Why Canada Needs Postal Banking. It makes a powerful case for preserving postal services and improving Canada Post's financial picture through the addition of financial and banking services. The study looks at the changing banking environment in our country as well as our post office's experience with banking. In addition, it reviews the status of postal banking around the world, highlighting five successful models in the United Kingdom, France, Italy, Switzerland and New Zealand. Having established that there is a need for improved financial services in our country and viable models in other countries, the study concludes by suggesting possible models for postal banking in Canada. It recommends that the federal government and Canada Post immediately establish a task force to determine how to deliver new financial services, and establish priorities for delivering new products. Canadian Union of Postal Workers The struggle continues CLC/CTC-FTQ-U�vi Syndicat des travailleurs et travailleuses des postes La luite conhhue =V� fl CUPW has enclosed an executive summary of the CCPA study. You can get the full report by going to htt :l/www. olic altematives.cLV ublications/re orts/wh -canada- needs-postal-banking The union has also enclosed two resolutions that it would like you to consider passing. These resolutions request that you ask the Minister Responsible for Canada Post: 1. To use the upcoming review of the Canadian Postal Service Charter to focus on revenue-generating services, not cuts, including financial services such as bill payments, insurance and banking. 2. To improve the Canadian Postal Service Charter and make the upcoming review of the Charter open to public input. Thank you very much for considering our request. If you have any questions or concerns, please do not hesitate to contact me. Yours truly, Denis Lemelin National President Encl. CC. National Executive Committee, Regional Executive Committees, National Union Representatives, Regional Union Representatives, Specialists /irk cope 225 Canadian Union of Postal Workers The s&uggle continues CLC/CTC-FTQ-UNI Syndicat des travailleurs et travailleuses des postes La lute continue n CANADIAN POSTAL SERVICE CHARTER REVIEW SHOULD FOCUS ON REVENUE-GENERATION, NOT ADDITIONAL CUTS WHEREAS the federal government will look at how it handles public postal services with a review of the Canadian Postal Service Charter in 2014. WHEREAS Canada Post is preparing for the review by campaigning for major service cuts. WHEREAS Canada Post has already dramatically cut service by closing or downsizing public post offices, eliminating rural mailbox delivery and removing street letter collection boxes. WHEREAS Canada Post and the federal'government should do everything in its power to prevent additional cuts during the upcoming review, and instead deal with financial issues by adding revenue-generating services like many other post offices around the world, including lucrative financial services Iike bill payments, insurance and banking. BE IT RESOLVED THAT the (name of municipality,business or organization) write a letter to the Minister responsible for Canada Post to request that the government consider innovative ways to generate postal revenue during the Charter review, including financial services like bill payments, insurance and banking. MAILING INFORMATION Please send your resolution to: Lisa Raitt, Minister of Transport, Place de Ville, Tower C, 29th Floor, 330 Sparks Street, Ottawa, Ontario, K1A ON5. Please send copies of your resolution to: 1. Denis Lexnelin, President, Canadian Union of Postal Workers, 377 Bank Street, Ottawa, Ontario, K2P 1Y3 2. Your Member of Parliament. You can get your MP's name,phone number and address by calling 1-800 463-6868 (at no charge)or going to the Parliament of Canada website: http://www.parl.gc.ca/coininon/index.asp?Language=E 3. Claude Dauphin, President,Federation of Canadian Municipalities, 24 Clarence St, Ottawa, Ontario KIN 5P3 FOR FURTHER INFORMATION Contact us at "Charter Review" 377 Bank Street, Ottawa Ontario, K2P IY3 or feedback@cupw- sttp.org /bk cope 225 IMPROVE THE CANADIAN POSTAL SERVICE CHARTER WHEREAS the federal government will look at how it handles public postal services with a review of the Canadian Postal Service Charter in 2014. WHEREAS the public has a right to have input on matters involving its publicly owned post office. WHEREAS the current Charter has a number of serious problems that need fixing. WHEREAS the government could use the Charter review to reduce our public post office's obligation to provide service (instead of improving the Charter) and even lay the groundwork for privatizing or deregulating Canada Post. BE IT RESOLVED THAT the (name of municipality, business or organization)write a letter to the Minister responsible for Canada Post to request 1)that the upcoming review of the Canadian Postal Service Charter be open to public input and 2) that the Charter be improved by: • Ensuring that the moratorium on post office closures in small and rural communities protects the public nature of post offices • Eliminating the exceptions to the moratorium • Extending the consultation process over possible closures and making the process and moratorium more transparent • Establishing an independent Canada Post ombudsperson to report on Canada Post's performance in meeting Charter expectations • Establishing a reasonable,uniform and democratic process for making changes to the postal and delivery network(closures, downsizing,removal of rural mailboxes, etc),but only after consultation with the public and other stakeholders. MAILING INFORMATION Please send your resolution to: Lisa Raitt, Minister of Transport, Place de Ville,Tower C, 29th Floor, 330 Sparks Street, Ottawa, Ontario,K1A ONS. Please send copies of your resolution to: 1. Denis Lemelin, President, Canadian Union of Postal Workers, 377 Bank Street, Ottawa, Ontario, K2P I Y3 2. Your Member of Parliament. You can get your MP's name,phone number and address by calling 1-800 463-6868 (at no charge) or going to the Parliament of Canada website: http://www.parl.gc.ca/common/index.asp?Language=E 3. Claude Dauphin, President, Federation of Canadian Municipalities, 24 Clarence St, Ottawa, Ontario K1N 5P3 FOR FURTHER INFORMATION Contact us at "Charter Review" 377 Bank Street, Ottawa Ontario, K2P 1 Y3 or feedback@cupw- sttp.org Ibk cope 225 ' - t as ,1 'S�, x `�aa..,"y :a 's � r.. a.ro. - R•'�i1,['i�ry t 1` +°" -.-,sJ E Wi:,�, I - IEEF�,. A,'; , 3 :,n� i'E ;•1 �#' Rkl 5 ° °' • - l�l:..- -.?�'" 4 ; a1 VIII:; r E'+,1 ',. - r - '3 Y a 1Sz _ '.7 a ks, • fp '�- '�' #-•� -.k � .3� .R �•, f?I:�a:�rS•-�` r �P,�P.Yk, p"J��s I.:!1 F'�� a e ia�3'91 �'. qN q alw 1'4 - } "' )'i flax �r E'+- - if� le IJ s�� +V „ r I I• I [ 4 [ 9 } k ' P � Ir I kr, I I x I I JII I� dal I nL gi fla�I!!r i' ,4`� II I, rl i r1 [E ISr2y�49 h:•II�, gtlil�I a IJ tI J y Ya rs S [ r l°�rlrjl n raJ Ip l € ar x 3 4r t "is iki 9 4 k Vg � ",+r'xe°k '.r 11 FIl i�lrJC -!"19 e a a �i 4 �ih a 94ai1111 �qfi I. ME silp I - MN-I u Ix{ i_a. '." '7 .r.:s-�.• > rkSrlcp x$ ; A, '- �, 1i `• r -p az F YJ ii - 2 }ice`. - III k x rfa I .�'v - 46yyryhiy,S��kx�a, ,� � zJ,4� x y4i :ld: l II, ia�'.�' x. �'" �� � ShP#r a�i". ; �. .. a7..r •4 e� 1 7 i a.1:,, .,.'� �Yaaa;;=s. LS.4irh. - o t •k-s _ 51#€.:_- , ,�T,� � €�*�s5 t FJ.y�% nd4„S' 5::::III iII� .ii�Er"t: i FI�tl j�'li'> LL€9 M,y -+7y] '�,... ., 'd '§'gyp .Y. �P fi _ ';7�"yt'•.xr ;,II E S �: 7r•° '•-:,IS-Ak 6 -Ce J ,,, ,•I, s s r! �� �� [t- .I ": s sr ;!E::.` .F$41�k�e yMI{ -.. d ., s-:35:. - _v- per �� •�. 7uMO:'u"I°JM';; '+� _ _ t.� 4y � �},+,FCb hc3t �'' _ 'rS, ax '� - — e _iE? f- '.s R,„-•"' y' a t.:.�a,4t :,;E:,,x_,, • `..r J:�.: ar -. 9E•,F +€�° ><.y�,� ��?s=���� rr� G.,� „ '14 =.3' S:� &-_ $rte rv',it ra.•a�k ry, a r�� k�r = - ,?'�i �,.fl., 4." rC J�FI• � -�,a: �2s. ° ;,bi SYd3" { k`.'i.`_�. "-;_.i :`� 'Y:. I.Ic,y�°..`'$"+E oa" a �7 �nar � q 3a � a �,?'� �, k� ,a � E�� � `• c9 � % �rr..: �311I �i�` �. ,"r1 WE=- N`-.- � �r a a. x - r °x• fix,. rL' an ti - �"'k,�L"rslJ:�,,F,k;•�, �aa:" k`��•�[� ...t, + r Ft"" •..a }, A'� fs 6 N o - - f a - € G h r € �;,: E- � .4 R.h �. �. n�r 3 : „ s �'��-1•y iri rv7-refs`•�n'�`�,.a�� � i"7° i,.�! f'.c"�43a.L, '•k � `'fir � f � �e•yi w ""-�"i' . :.x - � -�"=�`ii-�_ ++`e� dY n�", •"�`•€aEFF. s•�•�� ,f rz. '� �n ..� ', '' - �` • �,.- �- 7� - `�S , •� •'S.'"r,c2••�,� .� � �irr §�� �.>' -.'�a-�,''rT ra�[ 1 �-F � a •i'� �trd��.t� g,���-3 ��i {.; rr�e4 f 1 t t^I�'F% `•ir, 'R�tldtlrr•r�ss �i�x�` ,xA �€v� :� €. Y „ x. �` 9.• ���'��'.=.s °s�,as^3;�•w• �-^ +a `�,f£[.�y, 9 4• �: ofFr�,C' R [°` z`•� .,FF,9:P, ��?i- k �'. i.7� � r�'.��n e - < s : '.... �"6CP�r,,`�.••,.�f °x�•Fr`�s*"������' �'" k,•f..4vi��,. s4 °�°F:�. ,Yg >': "iP�'u.R F' ?^� "�`.F+Fu`c t• .qhp{ - �' � �3�' F s,� � 'r�-•F �����..a.x t ME `y,hi i � .,..L ` a-x'.���i"���.��"., • h �` "°�° :F �a:3 0�� ,z _.�YF�Y•.. ':.ER `�* E •q' ".,n ° `n q .6- ,: ' a a `s°+o+•a.�,� '[` 'Vp � d �'"-.•€ s ,� {�k�� .a� .:' s�r� 3r' P' °ss,•r �-.. �a�°Y�."-��a :a'+, 49..�wb' °•€ F � ����s�� - t aE � R°�..nr �,.€� - � 4 ti a E�5p•�� ,�x � "� - E,r°� a$,��t1i �; ° yd pa ,� ,h•,f€,z63E�,,, a: , xa� '- [�L[°€ t• ,'7+t'a-•'4^„, y ° �, �^!�` a ' .. - `�..r •�? „'. . rte 5 fir' atF �J r�� � `� 4 € :.a "k:.fi.",':"a:'.;.IF I +•,�Y a' �1 'a E is f r '-c: -a•s r gv ' Ix' - N 4>v a€ ✓: p_ rsi .':� - +�}'4r h.; � '9p i .eh ,•;�;,`°,i'?= F. afluv4�l� --iy``}->r `; `'r` !,. 17�1':: _ Ey y Ij�. . r .: - n�F,- p,x+°f•+� r fir ry,& .s ° .x �' r"5 ar a M' LYtf C Q0." 'k' 'r r . ,y'y.: s- ` L .�•�-.ra>" S4[,r �,' k€-e' i .a - 4,�, '.SrY'' �i S' d .jE-}, e:,`d �a I.' d15_ 3� J Y• r "E xx`a`° T ..x ya�'. a FiR Era 4a _.,5r - a• r a53r '� #- �`.,_qap 1 �.p"na`ua�.•�,.,• x.L'a -I t.'r-„_t ��.. �N;' F � !�, -Fd 5u ]k1 �1 y. „i�l yt rn f E ya s:, rlr I d a? # r[,51.a�J.�h III 1x4m,,. I it x-f�dE ix. -S'E�isF� uFfii°tq 11 4 r •"J L , '-4.. T�'r 9 Yi rL'4�,�f Y� : ... _'Min q IVI�111a qS Jes �r} 1GV a �;'s"nUti .a� i JIC 1.k4 r , !Irxld �I 11 rE� �a�r a 1 t a 44 nulY 1 3 x v�. {4k f °i~, �tiaF 11 -rfiI �r, y _ o J;hT54, f a� z "< _ _.k'€ :�• z3 fr I -, rrt I , :,�,^�E� r,n I ��1. _ - .yl p a -"r�,v .,r�� � � �` — �[ r ;,. �:`�•• I �„� - �IBS �I#° 7,, q +r � �° , G ..I1 d vil ? * -:. r`'h'a 5 4 -� rY - __ .-savz - �:c�r^ Ji l2 v li •e,�ri'�: i _ r irk }ii r i,ir,„p •SkF w .. r„ a EW _I f � L�k•� �I„Tr*kaf� w+p����->ti.��I����`� a '�'� �F;, _ f I"'y� M�.. ° ) fi'v �” '+ i r f y a r" �:',. I�':, r :: '�i�Yit� ���'Erk ^ �'-- �31��:�I��fi�kE'7i���v �114E� Ftr�i� -sr -,,�� tl �- I I a I II nI�I I•• r I.y� - 1f 1�f�I��IFW.,�. Yom, ��yl{� �a�� lM ii 1.jP1 ��� -wi '� Ifs R[I��F r t l+M Ps�3-�M1"3 r: 7��S��a��r,�I,EPd 4 _�,:��i�Ih�Pr•-k ?`� - € __Y �� laelr I:d e IfI Ip>=2 r l{It- I'' s _ LI:-;:'��",•Fti•1��r + i�y NsPIdt 'jIi1 �opnE flv 1} I[ 4 MUPME SOLUTIONS - ���� '.. \, `'A' ..`;-'.', t ..' _-'s,` k. 5-\..�.----�-t- �. hl'%\�-.`4,. Z'\..•if k,�� ,�':.,,4..�.-\ _- .-f��,,a:s. \�a.'G.,., fi ,..�� � � \---:� \i k'' ,^1 +;:^..'C, �: �> �;- .-�.` '• �\\�\ ?k h ,: `� �,:: '�.'-,*,� %:,��'�,�\\�<�\.`�s,_�;��,.•,\`has'c. :.;\.�.,z,��`tr�.�-\� .era.-�:.,!.s.-c C C P A ADOUT THE AUTHOR CANADIAN CENTRE for POLICY ALTERNATIVES John Anderson is an independent researcher and CENTRE CANADIEN de POLITIQUESALTERNATIVES- Consultant.He is the former Director Of Partiamen- tary Affairs for the Offieiat Opposition,and,before This report is available free of charge at www. thatwas Director of Government Affairsand Public policyalternatives.ca.Printed copies may be or- Policyfor the Canadian Co-operative Association. dered through the CCPA National Office for$10. He has also been a Senior Policy Analyst atthe Na- tional Council of Welfare and the Vice-President PLEASE MAKE A DONATION.., of Strategic Partnerships and of Research for the Help us to continue to offer our Canadian Council on Social Development.In the publications free online. nineties,he was Co-ordinator of the TechnologyAd- justment Research Program of the Ontario Federa- With yoursupportwe can continue to produce high tion of Labour. He is the author of and researcher qualityresearch—andmakesureitgetsintothehands on numerous studies and briefs on the economy, of citizens,journalists,policy makers and progres- poverty,technology and the workforce,co-opera- sive organizations.Visit www.policyalternatives.ca tives and Aboriginal issues.He received his educa- or call 613-563-1341 for more information. tion at McGill University,University of Sussex and The opinions and recommendations in thisreport, the London School of Economics.He has taught at and any errors,are thoseof the authors,and do not McMaster,Western and York Universities.He has necessarily reflect the views of the publishers or been a long time supporter of and participant in funders of this report. the CCPA Alternative Budget process. un..FoR ACKNOWLEDGEMENTS The author would like to thankthe Canadian Union of Postal Workers(CUPW)for their generous sup- port of this research.The views are the author's own and do not necessarily reflectthose of CUPW. He would like to especially thank Katherine Stein- hoff and Geoff Bickerton of CUPW fortheir help and fortheir own groundbreaking research on this top- ic.He would also like to thank all those who agreed to be interviewed for this project and all those who helped review the manuscript.Thanks are due to the dedicated staff at CCPA especiaily Bruce Camp- bell,David Macdonald, Kerri-Anne Finn,and Tim Scarth for his work on layout.Also a very special thanks to the translation team at CUPW,including Guy Laflamme,Manon Parrot,Anne Boulet,Chartes Drouin and Mary-se Prevost for all their excellent work and suggestions. .74:'� s\'- ? �;�.�;,.':r,:' \ \� "7;a •.�; ``, ti9 ;e -.s.h �..t: \'•,t -' \ w.',.•''h - ..-w s. �,, 4x xx<� '± "� y a \ ¢,,,� 3x1 "'RY 'R 'v, •i 1, six ' .. :i a ..r :��.. ` , "'a`;�v 4�w \�;\�''�.:�:'"::� •'``4\ Ems' 2� a\ °' ��, sss. ?y'�� �\ '`<. `^, ''R,, ';\ ::c\�5?c; fz, .:,4. k •.�+.'..'k. ._� � Summary Why Canada Needs Postal Banking OVER THE LAST two decades,we have seed stitution in 38o communities.The Desjar- a major decline in the number of branches dins Group noted in 2013 that caisses popu- and locations for banks and credit unions. laires are the only financial institution in In 1990,there were almost 8,00o branch- 388 towns and villages in Quebec.But the es (7,960 and,by 2002, the number had total number of credit union and caisse fallen to 5,908,a decline of 26%. locations has also dropped from 3,603 in The Canadian Bankers'Association re- 2002 to 3,117 in 2012,a decline of 13.5°/x. ports that,between 2006 and 2012,there was a small increase in the number of bank branches in Canada:from 5,902 to 6,205. The Rise of Banking Fees But since 1990, there has been a decline and High Credit Card Rees of more than 1,70o branches,a 22%drop, In 2010, a study by Vision Critical (com- and the number of branches increased by missioned by iNG Direct bank before it only 5.10/0 from 2002 to 2012,with most of was taken over by the Bank of Nova Scotia) the new branches added in Ontario(195), found that banking fees in Canada were Alberta(98),and British Columbia(37), among the highest in the world.More than In many communities today, credit half of Canadians (55%)have fee-based unions or caisses populaires are the only chequing accounts and, on average,pay financial institution. In 2012, the Cred- i $185 per year in fees for these accounts. t Union Central of Canada reported that Credit card rates remain high in spite of credit unions were the only financial in- Why Canada Deeds Postal 8an1dag 3 low Bank of Canada prime rates.'Typical Fringe Financial Institutions bank card interest rate hover around 2oa/o Another major change in the banking en- annually and department store cards are vironment that shows there is an open- closer to 30 0/6. ing for new financial services is the rise of Fringe Financial Institutions. These ATM, Internet, FFIS provide short-term loans and cheque Telephone Banking cashing services,as well as money trans- fers and prepaid credit cards. The decline of branch banking is not only While offering services customers want, linked to banks rationalizing their bricks- the interest rate charges for their services and-mortar locations.It is also linked to on an annual basis can only be considered the rise of ATMs,Internet and telephone usurious.A study of HIS in Prince George, banking.Today there are more than 58,000 B.C.,for example,concluded:"Given that ATMs across Canada,61%of them so-called the average pay-day loan in Canada is white machines owned by non-bank com- $28o for a 10-day period,a pay-day lend- panies.Online banking has grown at a tre- er in B.C.can now legally charge$64.40 mendous rate in recent years,with 67%of for this transaction. This computes to a Canadians now using this form of bank- nominal annual percentage rate of inter- ing, according to a CBA study.The study est(APR)of 839.5%." also noted that 470/0 of Canadians "now These are extremely profitable oper- use the Internet as their main means of ations. DFC, the owner of Money Mart, banking,up from 8%12 years ago." the largest Canadian pay-day loan firm, made global profits before fax of$387 mil- lion on revenues of$1.062 billion in 2012, Retail Store Banking and 28.7% of their total global revenues for the fiscal third quarter 2013 came from Canadian Tire,WalMart,and PC Financial (to name only the largest)are all major chal- Canada. lengers to the traditional banks.Clients of A new group of Internet branchless these institutions are not using traditional companies,such as Zippy Cash and Wonga, bank branches.There has also been a rise have also started up in Canada in the last of branchless banking.tNG Direct Canada, few years.In Canada,on the Wonga web- site, the cost for a$zoo loan for 3o days a branchless bank,which was originally is$40.10,or a rate of over 2400/0 per year. a subsidiary of a major Dutch bank,now The rise of this kind of institution is has some 1.8 million clients and almost linked in a chicken-and-egg fashion to the $4o billion in assets.It was absorbed by increase in the number of"unbanlced"or the Bank of Nova Scotia in 2012,but still "underbanked." It is estimated that be- maintains autonomous activity. tween 39/0 and 15%of the population do not Canadian Centre for policy Alternatives have a bank account.If we take the low million in 1968.In 1968,the Postal Savings est figure of 30/0 that was estimated to be Bank was closed down,although the legis- 842,000 people in zoos.Today,the num- lation still remains on the books. ber of unbanked,using the same method Today,over 45 years later,the debate of calculation,would approach 9io,000. around the need to revive or relaunch a Aboriginal communities remain large- Post Office Bank has begun to grow again. ly without banks or credit unions. Over In zoos, a study from Library of Par- the past decade,the Aboriginal popula- liament research services supported the tion has increased dramatically,growing extension of financial services as an im- by 20.1%between 20o6 and 2011. Some portant means of preserving the post office 1.4 million people now identify as Ab- across Canada, and particularly in rural original, or 4.30/0 of the Canadian popu- areas. "At present, the idea of establish- lation. But banks and credit unions lag ing a postal bank underpinned by Canada behind in providing services.While the Post's network is not based primarily on major banks all have Aboriginal services, a need to change the banking landscape. there are very few branches on reserves. Rather,it stems from the growing need to There are 615 First Nations communities in breathe new life into Canada Post so that it Canada today and many other M6ds and can both cope with globalization and guar- non-status communities.A quick tally of antee universal postal service,which is a branches of banks and credit unions on real,if not official,part of its social man- reserve shows Only 54, date,particularly in rural areas." All these trends in financial services A recent study by the Conference Board have opened up the potential for the entry of Canada, commissioned Canada Post, of new banking and financial services in provided a positive analysis of the of Canada.They show there is a market de- fects of financial services in post offices mand that is not being met by the existing around the world, but failed to recom- major banks and credit unions. mend financial services or even to exam- ine their possible application in Canada, on the grounds that a highly developed Postal Banking. banking system in Canada left no room The Canadian Debate for a postal banking option. Postal banking is not something new to Public support has been confirmed in a recent survey by Strategic Communications Canada.For over soo years after Confeder- of 1,514 Canadians from May z4--z6,2013, ation,Canada had a postal savings system. The high point of deposits for the Post commissioned by the Canadian Union of Office Savings Bank was$47.5 million total Postal Workers.The survey showed that in 19o8.This would be around$1 billion nearly two-thirds(63%)of Canadians"sup- in today's money.The total shrank to$17.2 ported Canada Post expanding revenue- generating services, including financial My Canada Needs Postal Banking � services like bill payments,insurance and models in industrialized countries---the banking."Politically the New Democratic United Kingdom, France, Italy, Switzer- Party has supported the expansion of fi- land,and New Zealand—which have all nancial services in Canada Post. maintained an important relationship between the financial services offered through post office outlets and the post Postal Banking office.These countries have been chosen Around the World because of their relevance to Canadian op- tions.In all five countries,the Post Office Postal banking has deep roots internation- ally and is entering a period of expansion is publicly owned, although the UK is in of services.This has been shown in a ma- the process of privatizing its delivery ser- jor global study of postal banking recent- vices, the Royal Mail, while keeping the Post Office public. ly carried out in zorz by researchers of the The United Kingdom's Post Office's Universal Postal Union,of which Canada is a member. financial services,in their present form, The uPU report shows that, "After offer a model which is based on a major banks,postal operators and their postal partnership with a private sector finan- financial subsidiaries are the second big- cial institution, some new products, as gest world-wide contributor to financial well as access for customers of most ex- inclusion, fax ahead of microfinance in- France's Banque Postake is a chartered stitutions,money-transfer organizations, bank owned by the Past Office that offers co-operatives,insurance companies,mo- bile money operators, and all other pro- a wide range of products,including insur- ance,and is particularly concerned with eiders of financial services." offering products to the�rca and mutual There are many large and important postal banking operations around the sector,as well as to low-income citizens. world,from Japan Post Bank,the world's The bank makes the list of the world's top largest deposit holder with V'2o3 trillion 50 safest banks. (c$2.75 trillion) in assets, to the Postal Italy's BancoPosta presents the mod- el Bank of China, the fifth-largest el of a non-chartered bank that offers a wide range of services and excels in offer- commercial bank in China with over 400 Ong them through mobile phones as well million customers, to the Deutsche Post as banking cards. Bank,which is now owned by Deutsche Switzerland's PostFinance, wholly Bank but remains one of the largest in awned by the Swiss Past Office,is the lead- Germany with its own network of over loo er in money transfers and one of the lar- branches and 4,$00 postal outlets. gest banks in a country famous for its pri- Our study does not examine these vote sector banking. It has just this year banks,but rather looks at five successful become a chartered bank. It also offers '. Canadian Centre for PolicyAttermatives =i�l�ui�� i�5 rnar}+` Rolalal?lclnls an :S rvices �Y' s Name of Financial Structure of %of Post Office Postal Financial Services ownership of sales or profits for Services Institution(s) Financial Services Services Offered Bank Charter latest year Rank of Services United.Kingdom Post Office Main partnership All financial No 25%of sales No ranking with Bank of services, Ireland and including agreements with new chequing other banks accounts France La Banque La Poste All services Yes 36%of before-tax 44`h Safest Bank Postale earnings in World Italy BadcoPosta Poste Italiane All services; No 67%of total Largest retail and insurance savings in profits bank in Italy companies partnership with the CDP (Cassa Deposit!e Prestiti) Switzerland PostFinance Swiss Post,with All services Yes 71%of total Number 1 in partnership Swiss Post payment services on all loan operating profits and number 3 in and insurance customers products New Zealand Kiwibank NZ Post All services Yes 70%of profits Largest NZ-owned bank mortgages and loans in partnership with linked to the particular form of structur- major private sector financial institutions. ing of the financial services(which ranged Finally,ICiwibank,owned by New Zea- from full ownership by the Post Office to land Post, is a relatively new entrant in various kinds of partnership with the pri- the world postal banking sector and has vate sector),or to the kind of products of- been able to offer a wide range of servi- fered,as some offered all major financial ces,including special mortgage products products and some fewer. The diversity to low-income earners and to the Maori in successful models shows that the key community. component for success seems to be char- acteristics of the Post Office itself,includ- ing widespread locations,trust in the in- Postal Banking for Canada stitution,and the staff. When we examined these five national postal banldng systems in detail,we found that they were all successful in their own way.However,success did not seem to be V1h;r Canada K!eeds Postal Banking 7 Why Postal Banking? number of bank and credit union branch- Our study shows clearly that postal bank- es has shrunk over the last two decades.In r ing would succeed in Canada and would rural Canada,many bank branches have help improve and stabilize Canada Post's closed in small towns and, while cred- services and revenues. The five post of- it unions have purchased some of these branches, this process has slowed mark- fices we studied in other countries are all publicly owned,and receive a substantial edly in recent years. percentage of their sales and profits from Because postal outlets are present in financial services while other sources of both rural communities and inner city revenue declined. neighbourhoods, new postal banking could offer to citizens and businesses in The rise of virtual and new retail bank- ing and the growth of Fringe Financial In- many communities banking services where stitutions in Canada show that the trad- they do not currently exist. In Northern itional financial banking sector is not and rural Canada,on Aboriginal reserves, and in the three Northern territories,there meeting all the needs of Canadians.Mil- have always been fewer banks and cred- lions of Canadians have opened accounts it unions than are needed.{There are no in or are using the services of these new credit unions in the territories.} institutions; but, although they operate Second,it is estimated that some 30/0 in a similar fashion to traditional banks, to S%of Canadians do not have a bank ac- they tend to be concentrated in urban count.This represents a potential of more areas and are not available in many parts than a million new customers for postal of the country. financial services. Many Canadians use A new Canada-wide financial institu- tion could offer-products and services that fringe financial services at a high person- challenge the existing patterns.The ability al cost.New postal banking services could to offer competition for existing fees would also be combined with legislation requir- be helped by the fact that banking servi- ing the immediate roll-back of FFI inter- ces would be delivered through existing est rates to bring them in line with exist- ing banking rates. premises and staff.Use of the e-past sys- The ICiwibanlc and Banque Postale are tem, as well as existing Canada Post de livery services,could help keep costs low. both excellent examples of how a postal Clearly,offering postal financial servi- bank can offer special services to low-in- ces would allow the millions of Canadians come people, such as home mortgages, without local bank branches or easy access rent-to-buy,and even social housing loans. to banking the access they need. In the case of I{iwibank, a special mort- gage program for Aboriginal peoples has First,there are many Canadians living been developed that could be replicated in large parts of Canada who lack physic- in Canada. al access to banks or credit unions. The Canadian Centre for Policy Alternatives Canada Post's the expertise developed at the Bank Banking Advantages of Canada,the Business Development • Canada Post has the largest network Bank of Canada,Farm Credit Canada, of retail outlets already in place across Canada Mortgage and Housing Corpor- Canada. ation, Export Development Canada, and Canada Savings Bonds. • Canada Post had a total of almost 6,400 The financial services Canada Post postal outlets in zoxz. could provide would be tested regionally •3,800 Canada Post outlets (6o%)are first;would be fair and transparent;be de- in rural areas where there are fewer livered from bricks-and-mortar branches banks and credit unions.The post of as well as through the telephone and ln- fices in these locations could provide ternet;expand existing services;and con- key services for individuals,but also tribute to financial literacy. All services, for local businesses. of course,would be profitable for Canada Past to provide. •Some communities in Canada have a Canada Post already provides some fi- banking services,especially since the postal outlet,but no other(or limited) nancial services,such as postal money or- closure of 1,700 hank branches and ders, domestic and international money hundreds of credit unions over the transfers,bill payment and financial trans- last two decades. action and payment notices,and prepaid Visa cards. • Canada Post has a high trust factor Brand new services could consist of: among Canadians, and an already existing skilled and stable workforce ' access by all banks and credit union customers to their accounts to de- of 68,000 employees,some of whom posit or withdraw cash,as is the case could easily be trained to handle finan- in the UK; cial services.Thus it would not mean starting from scratch,but rather build- • savings accounts and low-fee chequ- ing on what already exists. ing accounts; •Many Canada Post outlets are already • low-interest credit cards;and open 6 or 7 days a week and could oper- ,prepaid debit cards. ate longer daily hours if necessary. Many of them are located in drug stores In the future, services could be ex- or small convenience stores with long tended to: weekday and weekend opening hours. ® mortgages; Since Canada Post is owned i00%by • small-business loans and agricultur- the federal government, it could use al loans; Whey Canada Needs Postal Banking •insurance products; Who Should • mutual funds and stocks;and Own the Services? • special new products for low-income There are several possibilities: and Aboriginal peoples. ® Create a non-chartered bank—a Can- Canada Past financial services should ada Post-owned subsidiary—to deliv- er financial services.This is the route offer new competitive products to all Can taken in Italy adians,but they could also make sure that there were special services offered to low- • Create a chartered bank wholly owned income and Aboriginal Canadians,similar by Canada Post.This is the route taken to services offered by both the French and by France,Switzerland,and New Zea- New Zealand post office financial systems. land The postal bank could also provide , Create a bank to deliver some of the special services for N Go s and social econ services and partner with banks and omy organizations.The Banque Postale in others to deliver the rest.This is the France has become a banker for NGOS,so- route taken by Switzerland. vial economy and mutual organizations in fields such as social housing.For a while • Create a national credit union or mu- it looked as though Citizen's Bank would tual to deliver the financial services in take on this role in Canada,but its retreat partnership with Canada Post.A na- from the sector means that once again tional credit union is one such possi- there is no bank specializing in the needs bility,as it would allow for widespread of this kind of business. ownership by Canada Post employees as well as the public. • Delivering Financial Services Partner directly with one or more fa nancial institutions to deliver the servi- Canada Post Corporation could examine ces.This is the route taken in the U.K. the optimum method of delivering these services.This could be done by establish- ing a task force of experts from the finan- What Mix of Financial cial and postal services to examine how Services Should Be Offered? they are delivered in other jurisdictions, Who Should Deliver Them? the best method for Canada Post(in terms Canada Post already has partnerships of profit and sales),and the best method with a number of different institutions for users of these services. that could be approached to assist with these services. Once the first question is answered,the second one could be exam- ', Canadian Centre for Polity Alternatives • ined and the experience of other countries tive services to Canadians, nor ad- taken into account. equate service to many of the under-or All potential partnerships, if that is unbanked. a route taken, should be determined by • Canada's postal system has a long his- a specific period of time.With its 6,400 open tender on delivering a service for Cory of delivering financial services. outlets, which often serve populations Currently delivering some products,it with no competition in financial services could develop a full banking system. and sometimes no services at all, Can- • Postal banking systems are proliferat- ada Post would undoubtedly be courted ing around the world and are promin- by many financial institutions anxious to ent in most of the developed countries. supply services.There is also no reason They have shown themselves capable to necessarily have all services provided of generating the additional income by the same stakeholder or stakeholders needed to preserve the postal system across the country. as traditional letter volumes decline. Whatever the ownership mechanisms, • some services could be completely owned Analysis of the postal banking sys- by Canada Post and others delivered by a terns in the five developed countries partnership with existing credit unions or we have selected has demonstrated banks.Partnerships could be made nation- that there are many ways of creating ally or developed on a regional basis.This a successful system.We can use the would also allow Canada Post to partner experience of these countries to cre- ate our own model in Canada. with regionally-based credit unions and caisse populaires in different provinces. • Our study concludes that the idea of The question of delivery has become Canada Post expanding into finan- easier with the uptake in Internet and mo- cial services is a sound one. Other bile phone technology.For example,the studies, as well as opinions of past UK Post Office Ltd. delivers its services Canada Post presidents and experts with a core of 300 financial specialists,as around the world, have reached the well as trained Post Office staff for rs,5oo same conclusion. outlets.Internet and telephone technolo •We recommend that the federal gov- gies allow people in remote areas to con ernment and Canada Post immediate- nect with financial specialists. ly establish a task force to determine how to deliver new financial services, Conclusion and determine priorities for delivering new products. • Canada's existing financial and bank- ing system is not providing competi- VVhy Canada Needs Postal Banking NWW 7 queen's Park Office: Constituency Office: AP Room 444,Legislative Building 750 Talbot St.,Suite 201,West Wing Queen's Park St.Thoms,®� Jeff Yu re k, M P P Toronto,Ontario M7A1 A8 Tel.(519)630 0666 N5P 1 E2 Ontario Elgin-Middlesex-London Tel.(416)325-3965 Tall Free 1-800-265-7638 ASSEMBLY Fax:(416)325-3988 Fax(519)631-9478 E-mail:leff.yurek @pc.cla.org E-mail:leff.yurekco @pc.ola.org October 9,2013 Mayor Bernie Wiehle 7 �� Municipality of West Elgin 5 22413 Hoskins Line,PO Box 490 Rodney,ON NOL 2C0 Dear Mayor Wiehle, I am writing in regards to the joint effort of Lisa MacLeod and myself to tackle the issue of distracted driving. In response to a campaign spearheaded by Rick Levesque, a resident in the Ottawa area, Ms. MacLeod has committed to championing the cause to have demerit points included with fines for distracted driving offences. On November 51h, I will be joining Ms. MacLeod as she hosts the Canadian Automotive Association (CAA), the Insurance Bureau of Canada (IBC) and the Trillium Auto Dealers Association (TADA) for a press conference to highlight the issue. The Minister of Transportation Glen Murray has been contacted and has expressed his personal support and interest. This is an issue I feel quite strongly about. The use of a mobile device while operating a motor vehicle increases the probability of an accident by 230%. Many groups around the province have made efforts to raise awareness of this frightening statistic. In June, I hosted the Ontario Trial Lawyers Association (OTLA), the Ontario Brain Injury Association, and the Windsor Essex County Injury Prevention Coalition for the launch of their`Drive Only,Never Text' campaign. I'm writing you to ask for your support in our efforts to have demerit points included with fines for distracted driving offences. I hope that the London City Council would consider adopting a resolution expressing its support for Ms. MacLeod's and Mr. Levesque's campaign prior to the press conference on November 5 at Queen's Park. Keeping our roads safe is a priority and it is necessary to adapt to our age of digital communication. With your help, we can push through changes that will help prevent people in this province from becoming part of the statistics. I would appreciate any feedback you may have and would greatly appreciate your support of this initiative. Copies of the resolution can be sent to my Queen's Park office; the address is listed above. Please feel free to contact me should you or any other councilors have any questions. Sincerely, Je- urea,MPP gin-Middlesex-London Cc'd: Administrator Scott Gawl �--5 Greater Napanee GREATER FOR MANY REASONS Community&Corporate Services 12 Market Square,P.O.Box 97 Napanee,ON K7R 3L4 TEL 613-354-3351 FAX 613-354-5991 www.greatemaponee.com October 15, 2013 VIA EMAIL AND MAIL The Honourable Kathleen Wynne, Premier of Ontario Legislative Building Queen's Park Toronto ON M7A 1A1 Dear Premier Wynne: Re: Resolution for Unwilling Host for Industrial Wind Turbines (IWTs) Please be advised that at the meeting held on October 8, 2013, the Council of the Corporation of the Town of Greater Napanee adopted the following resolution: Resolution#367113 Moved by: Councillor Schenk Seconded by: Councillor Isbester WHEREAS municipalities need their rights regarding the health and welfare of our residents regarding industrial wind turbines (1WTs); AND WHEREAS the Dodand project is based in a marginal wind speed area according to the Ministry of Natural Resources'wind speed charts; AND WHEREAS installed, iWTs would not be financially viable in a marginal wind area as marginal winds are the lowest wind speeds on the scale; AND WHEREAS The Green Energy Act, in its present form, will raise Hydro rates due to the rates paid at four times for wind and ten times for solar(Ontario wholesale power rates of 2.8 cents per kw/hr.); AND WHEREAS lower Hydro rates are needed for residential and industrial customers, as Ontario Power has the highest rates in North America and these rates are driving businesses out of Ontario; AND WHEREAS ultimately everyone in Ontario will pay; industry, business,job loss, loss of homes, quality of life, property values and hydro bills that most people today can barely afford; AND WHEREAS Ontario Energy Policy needs an audit process to benefit and protect all Ontario residents and businesses; AND WHEREAS because the Town of Greater Napanee is within the North American Fly Way, known as the IBA (Picton to Wolfe Island) and because Wolfe Island has the highest bird and bat kill rate in North America, IWTs should not be installed in these areas, AND WHEREAS The Green Energy Act will see Z500 IWTs installed on the most expensive shoreline residential properties all over Ontario, with the shortest setback distances in the world at 550 metres, compared to the average world setbacks of over 2 km; AND WHEREAS when an lVvT is installed, neighbours are impacted by documented health issues and 50%property losses; AND WHEREAS there should be a moratorium on all IWTs until health concerns are addressed, i.e. Federal Health Study due out in 2014; AND WHEREAS the Premier of Ontario has recently conveyed the Govemment's desire to limit Industrial Wind Turbine (IWT) Projects to communities that are willing hosts; AND WHEREAS Council for the Town of Greater Napanee has received a clear message from its residents that they are not willing to host iWTs in Greater Napanee; AND WHEREAS Council for the Town of Greater Napanee has taken a consistent position on the issue of IWTs; NOW THEREFORE BE IT RESOLVED THAT the Council for the Town of Greater Napanee applauds the position taken by the Premier and the Government; AND THAT based on the consistent position of Council for the Town of Greater Napanee and the input received from the community regarding iWTs, the Province of Ontario and specifically the Ministry of Environment be now advised that the Town of Greater Napanee is not a 'Willing host"for the IWTs, AND THAT this resolution be circulated to Premier Kathleen Wynne, as well as to the Minister of Environment, Minister of Energy, Minister of Rural Affairs and to all Ontario municipalities for their support and endorsement. CARRIED. I trust you find this resolution in order. Yours truly, Susan M. Becket Clerk C.C. Association of Municipalities of Ontario (AMO) The Honourable Bob Chiarelli, Minister of Energy The Honourable Jim Bradley, Minister of Environment The Honourable Jeff Leal, Minister of Rural Affairs Randy Hillier, MPP, Lanark-Frontenac-Lennox and Addington County of Lennox&Addington Council DISCLAIMER:This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of the Association of Municipalities of Ontario(AMO),its subsidiary companies,officers,directors or agents. Page 1 of 2 Norma Bryant From: AMO Communications [communicate @amo.on.ca] Sent: October-28-13 5:02 PM To: nbryant@westeigin.net Subject: AMO Breaking News- FCM Launch of"Fixing Canada's Housing Crunch"Campaign TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL October 28, 2013 FCM Launch of "Fixing Canada's Housing Crunch" Campaign Today, the Federation of Canadian Municipalities (FCM) launched their campaign, "Fixing Canada's Housing Crunch," to urge the federal government to work with provincial, territorial and municipal leaders to develop a long-term, coordinated plan for housing. AMO supports this campaign. "The stakes are especially high for Ontario's municipal governments," said AMO President Russ Powers in a News Release today. Unlike other provinces, responsibility for housing in Ontario is downloaded to municipal governments and represents a significant cost on the property tax base. The FCM is suggesting a number of ways for municipal governments to join the advocacy campaign. One of the suggested methods is for municipal councils to pass a resolution of support. Suggested Action: AMO suggests that Ontario's municipal councils pass FCM's resolution, modified in the 6th whereas for the Ontario context, as follows: RESOLUTION Development of a New Long-Term Federal Plan to Fix Canada's Housing Crunch WHEREAS, a stable and secure housing system that creates and maintains jobs and allows for a range of living options is essential to attracting new workers, meeting the needs of young families and supporting seniors and our most vulnerable citizens; and, WHEREAS the high cost of housing is the most urgent financial issue facing Canadians with one in four people paying more than they can afford for housing, and mortgage debt held by Canadians now standing at just over $1.1 trillion; and, WHEREAS housing costs and, as the Bank of Canada notes, household debt, are undermining Canadians' personal financial security, while putting our national economy at risk; and, WHEREAS those who cannot afford to purchase a home rely on the short supply of rental 29/10/2013 Page 2 of 2 units, which is driving up rental costs and making it hard to house workers in regions experiencing strong economic activity; and, WHEREAS an inadequate supply of subsidized housing for those in need is pushing some of the most vulnerable Canadians on to the street, while $1.7 billion annually in federal investments in social housing have begun to expire; and, WHEREAS the stakes are especially high for Ontario's municipal governments as housing responsibilities have already been downloaded (unlike other provinces and territories) and this is not sustainable on the property tax base; and, WHEREAS, the Federation of Canadian Municipalities (FCM) has launched a housing campaign, "Fixing Canada's Housing Crunch," calling on the federal government to increase housing options for Canadians and to work with all orders of government to develop a long- term plan for Canada's housing future; and, WHEREAS FCM has asked its member municipalities to pass a council resolution supporting the campaign; AND WHEREAS, our community has continuing housing needs, such as the XX and the XX, that can only be met through the kind of long-term planning and investment made possible by federal leadership; THEREFORE BE IT RESOLVED that council endorses the FCM housing campaign and urges the Minister of Employment and Social Development to develop a long-term plan for housing that puts core investments on solid ground, increases predictability, protects Canadians from the planned expiry of$1.7 billion in social housing agreements and ensures a healthy stock of affordable rental housing for Canadians; and, BE IT FURTHER RESOLVED that a copy of this resolution be sent to the minister noted above, to Ontario's Minister of Municipal Affairs and Housing, to (Name of local MP), to the Federation of Canadian Municipalities and to the Association of Municipalities of Ontario. AMO Contact: Michael Jacek, Senior Advisor, miacekCcDamo.on.ca, 416-971-9856 ext. 329 PLEASE NOTE AMO Breaking News will be broadcast to the member municipality's council, administrator and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required. We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists. DISCLAIMER These are final versions of AMO documents. AMO assumes no responsibility for any discrepancies that may have been transmitted with the electronic version. The printed versions of the documents stand as the official record. 29/10/2013 Page 1 of 2 Norma Bryant From: Ann Smith [westelgin @westelgin.net] Sent: October-30-13 3:47 PM To: nbryant @westelgin.net Subject: FW: Commentary on the West Elgin Wind Turbine Resolution Attachments: Commentary on the Wind Turbine public input and vote by West Elgin Municipal Council_v3.pdf FYI From: Ric Walford [mailto:ric_walford @hotmail.comj Sent: October-30-13 3:44 PM To: westelgin @westelgin.net; sgawley @westeigin.net; norm.miller @hotmail.com; berniewiehle @gmall.com; jr.leatham @hotmaii.com; marybodnar @porchlight.ca; dugjudy @gmail.com Subject: Commentary on the West Elgin Wind Turbine Resolution To: West Elgin Mayor, Council members and Administration As a resident of Elgin County, I wanted to express my respect and thanks for the efforts the Municipality put into: * conducting the Wind Turbine Information meetings * gathering and listening to public input- both for and against the resolution * organizing and considering the input so clearly Congratulations to the municipality for taking a stand and voting on the resolution to declare West Elgin as an "Unwilling Most" for Industrial Wind Turbine Projects. I am delighted to see the passing of the resolution that sends a strong message to the proponents that these projects are not welcome by a majority of residents. Various individuals and groups will continue to push other Municipalities to make a similar declarations and continue to oppose the projects if and when they move ahead. I have reviewed the public input collected and posted through this process and offer the attached commentary for your further consideration. While some of it is background information I would like to call your attention to the potential role of the Glasgow Shores Energy Co-op going forward. A comment was raised at both public meetings that the Co-op would be a positive force that could negotiate with RES Canada on behalf of the community. My analysis of the letters from the Co-op President and the account of a previous group of land owners negotiating with RES Canada (reference the Better Farming Article in the input) cause me great concern and raises vital questions on their potential role. I have discussed this issue with several West Elgin residents and we see the Co-op as primarily representing the interests of the lease land holders with a vested interest in having the project proceed; as such they can't represent the interests of the broader community who do not want the projects in the first place. Please see the attached document for my commentary, I would be happy to discuss this matter further if there is interest. I will also be sending this commentary as an update to Jeff Yurek and to the Dutton/Dunwich Council. Thank you for your consideration. 30/10/2013 Page 2 of 2 David Walford 195 McArthur St Dutton, ON, NOL-1J0 30/10/2013 Commentary on the Wind Turbine public input and vote by West Elgin Municipal Council Congratulations to the West Elgin Municipal Council for actively seeking public input on the proposed Industrial Wind Turbine projects and after giving due consideration,voting unanimously to a resolution declaring West Elgin as an Unwilling Host for wind turbine projects.Given the limitations on municipal powers imposed by the Ontario Green Energy Act,this resolution will not necessarily prevent Industrial Wind Turbine projects in West Elgin but it does send a clear signal that they are not welcome by a vast majority of West Elgin residents. Prior to the vote,West Elgin council hosted a meeting on September 25th, 2013 giving opportunity for expert opinion and public input-both for and against Industrial Wind Turbine projects. For many residents,this meeting was the first disclosure that proponents have for the last two years been actively signing lease agreements with land owners and understanding that there is a proposed project of up to 25 Wind Turbines nearing the formal application process. Following this meeting, West Elgin Council posted a form soliciting public input on their website and started to receive responses.As of October 16th, 74 responses were received and reviewed to express support for or against the Unwilling Host resolution. The 117 pages of responses and analysis have become part of the public record and are available on the West Elgin Municipal website: htt westel in.net sites westel in.net files addendum October%2024%2C%2020].3%20-%20Part%202. df As stated in the council document: "There has been 74 responses to Council; 70 were for unwilling Host to Wind Turbines 1 General Concerns for Council to consider 3 were in support of Willing Host to Wind Turbines" The Council analysis shows that 70 residents clearly expressed opposition to Wind Turbine Projects citing some 17 issues summarized on page 2 of the document. One resident sent a letter of concern and possibly support.The three "Willing Host"responses were from the proponent of the project-RES Canada, a co-op formed to share in the revenue of the project-Glasgow Shores Renewable Energy Co- op,and Entegrus Energy.The common message from the three pro-wind responses was to defer a decision by council. Not a single individual resident or landowner responded with clear support for being a "Willing Host"! Reading the entire body of responses brings out several issues and ideas for further consideration: Community Benefit and Sharing of the Proceeds from Industrial Wind Turbine Projects The letter of concern from a West Elgin resident included the text of an article from Better Farming which is very relevant. It discusses the experience of the 11,500 hectare wind farm in the Ridgetown area built by Renewable Energy Systems(RES) Canada,who is the proponent for the West Elgin project. The article touts a sharing benefit from a deal that the landowners struck with RES Canada. (Seepage 11 of the West Elgin Responses). RES Canada's senior development manager Nicolas Muszynski explains that"any farm that has a parcel within 750 meters of any of the turbines is eligible to be part of the wind farm zone.All the landowners who have an agreement with the project and who are within the wind farm zone share a percentage of the gross revenues of the project. The wind farm zone payment is divided on a prorated per-acre basis." The key words in that statement are"any farm" and "have an agreement with the project".The farm based land owners were the ones negotiating the benefit with RES and as the article states: While sharing with the neighbors who just have housing lots was discussed, the group decided to restrict payment to farmers. What a shocking expression of greed!The largest land owners many of whom would already receive a direct benefit from wind turbine revenue negotiated a deal where they would also get the lion's share of the wind farm zone payment.They go further to exclude people who"just have housing lots". This excludes the residents who have to live beside the turbines and have the greatest exposure to their impact!Shame on this group of lease holders,shame on RES Canada! Clearly the farm lease owners can't be trusted to negotiate benefits on behalf of the communit L. At the recent public meetings,the notion of community benefit for West Elgin was heralded through a partnership with a local organization called Glasgow Shores Renewable Energy Co-op with Harry Mezenberg as President of the Co-op. Mr. Mezenberg responded to the West Elgin request for public input and published the same content in a letter to the editor in the October 24th issue of the West Elgin Chronicle. Reference page 82 of the West Elgin public input document: "We presently have over 40 members who have joined our co-op and have yet to start on official recruitment campaign. Up until October 1"only leased land owners were eligible,from now till(sic)the end of the year open to residents in our catchment area can apply for membership.Starting January 1"' 2014 the area will be expanded to residents of West Elgin and the former Orford Township in Chatham Kent. The maximum memberships that we can sell is 300 they will be$101.00 a share and will be eligible for profit sharing when the project proceeds". Mr. Mezenburg goes on ask council not to make a decision on this matter and asks for the co-op to have opportunity to negotiate with RES and show council the full benefits of wind farming before a decision is made.Again we are seeing a group-primarily of lease holders who will already directly benefit from the wind project-suggest that they can negotiate on behalf of the community. It is clear that the co-op has a vested interest to see the RES Canada wind project proceed,and they can't be entrusted to represent the interests of the residents of West Ellin or the community. Questions to Mr. Mezenberg and the Glasgow Shores Renewable Energy Co-op: • How can 300 Co-op memberships be considered a community benefit when West Elgin has a population of over 5,000 individuals? • How many of these memberships will be available to affected residents after the land lease holders have taken their share? • Based on information from RES Canada,the Co-op will have a 15%share in the project of 25 wind turbines. A 15%share in a project conservatively estimated to cost more than 50 million dollars represents a beneficial interest in$7.5 million of investment for the co-op split amongst some 300 shares holders. Each share would receive the potential benefit-proceeds from the energy produced-from a$25,000 investment for$101.00. This represents a considerable potential financial return for an extremely small investment. How can this make sense? • Who will get these shares—will it be the first to the trough after the land lease holders get theirs? • Are individuals or families eligible to own more than one share in the co-op? • What oversight is in place to ensure that the shares offered in the co-op can't be used to favorably influence or minimize opposition voices? Whatever the answers, it will be imperative that there is full transparency on the operations of the Co- op and the issuance of these shares. Suggested Setback and Zoning restrictions: Many comments shared the view that the 550m setback requirement is not sufficient to ensure the health and safety of residents. Emerging research from the University of Waterloo,Ontario http:llfreewco.bloaspot.ca/2013/10/early-results-from-u-waterloo-reth.html adds to the body of evidence that there are significant negative health impacts. The letters to West Elgin Council went further to suggest that the 550m (albeit inadequate)setback should be enforced to the property line, not the residence of an adjoining lot. A wind turbine located near your property line would have a significant impact on your ability to enjoy your property and would be allowed under the current guidelines. Other suggestions/comments that were forwarded: Letter from a resident on Page 50: IMPORTANT... The first turbine a landowner has installed must be located 550 meters from their permanent and commonly used residence BEFORE they are allowed to have additional turbines on other land/farms that they awn. Letter from a resident on page 66: European Setbacks were not followed when developing the guidelines here in Ontario. Denmark for example has a minimum setback of more than 2km for a 1.65 Mega Watt turbine,yet Ontario's Green Energy Act allows a minimum setback of only 550m from a 3 Mega Watt monster. This is totally inadequate and does not address the increase in size of these structures. Regarding the Proponents Delay Tactics The common theme in all three letters of support is a request to delay the Council vote to be a "Willing" or"Unwilling Host". On page 104,the representative for RES Canada writes: We humbly ask that you do not declare yourselves an "unwilling host"and thus allow RES Canada to further define the project together with the municipality, the community as well as further its partnership with the current and future members of the Glasgow Shores Renewable Energy Coop. Entegrus comment on page 89: Please accept this correspondence as a formal request from Entegrus Inc. (a West Elgin landowner)that Council defer a resolution that would declare West Elgin and"Unwilling Host"to wind energy development. Glasgow Shares Renewable Energy Co-op comment on page 84: Council does not need to make an immediate decision on whether that are pro or con, the construction is on schedule for 2016 and that is only if RES is successful in obtaining a winning bid sometime next year. Despite the fact the proponents have operated under the radar and largely in secrecy for the last couple of years;they all suggest delay,delay,delay regarding the Council decision and offer no real evidence of a community benefit. Even with their two year head start,the proponent has missed the opportunity to file an application under the Green Energy Acts Feed in Tariff(FIT)2.1 which is now closed to new applications. The delay tactic was likely an attempt to stall the Municipal declaration until the new FIT application process opens up early in 2014. A delay would have allowed RES Canada to get their proposal safely underway without a clear statement of opposition being registered from the municipality.Once a project gets going through the FIT 3.0 RFP application and approval process, it will be much harder to stop or provide meaningful opposition. Alternatively,they may have been hoping that resident focus and opposition will simply die down or be replaced with other issues. While the West Elgin Council declaration as an "Unwilling Host" is a strong message of opposition,this battle is far from over. It is unlikely that RES Canada will accept this resolution and abandon the project but it sends a message that the proposed project is not welcome by a vast majority of West Elgin residents. Hopefully this message will be heard loud and clear all the way back to their head office in Montreal. It is imperative that all concerned residents continue to organize as a force of opposition,express their views to the current government and vote accordingly in the next provincial election. Equally important,the municipality of West Elgin needs to establish a vehicle to negotiate with the proponent on the behalf of all residents. t �-g 40" West Elgin Community Health Centre 153 Main Street West Lorne, Ontario NOL 2PO Tel: (519)768.1715 Pax:(519)768.2548 22413 Hoskins Line PO Box 490 Rodney, Ontario NOL 2C0 October 29, 2013 Dear West Elgin Council Members: On behalf of the West Elgin Community Health Centre, I would like to extend our sincere thanks for your generosity and support for our annual Fall Family Fun Night. Our records indicated that 233 children, youth and caregivers attended the event. In addition to WECHC, 10 local agencies participated and helped us to achieve the goal of increasing awareness about local resources. We wanted to extend our thanks to you for waiving the fee for the use of the Rodney Recreation Centre. By waiving the fee, you help us to provide another free event to this community. I am also writing this letter to formally request the use of the entire Rodney Recreation Centre on Monday, October 27, 2014 from 10:00am-10:00 pm. Once again, we request your consideration for waiving the fee, so that we can continue to offer this event to our community's children and families free of charge. Thank you for continuing to help make Fall Family Fun Night a success. Sincerely, �'�5 - cuw�_d Melanie Silos-Crowell, MSW, RSW EVERY ONE MATTERS. Ontario Modular Homes Div. of 446803 Ontario Limited « 22476 Pioneer Line R.R.#3 Rodney Ont,NOL 2C0 519-785-2120 fax 519-785-0855 ; www.ontar gmodularhomes.co�� :_w info u',ontaxiomodu,larhomes.com r Municipality of West Elgin Nov.4/13 Re; New Home construction for Rick Russell at 173 Harper St. Rodney Ont. Attention Councilors, We would like to request to be able to start on the foundation work of this house right away and prior to the approval of the change in the minor variance to allow a different minimum lot line. This would give us a head start instead of waiting 20 more days. The weather now could change drastically and we'd like to do the foundation work before snow and constantly freezing weather takes over. Your agreement to allowing this would greatly expedite our work before winter hits. John and Diane Slaats Ontario Modular Homes 7M r7 M MnN-j mi.inu yti-inanihi MN" GGRGI-GAI-FTG GG;RA PF.A7./VA/T.T. �1 m LM x Q a i V) Qj k, - N o = Cv V m 0 cry".. U. ILI D 0 � 0 E m V vi v J w w c a ( 0 a 4"J m 4w v e V 4 M 0 ° CL o ° cu c CL West Elgin Arena Board Regular Session September 10 2013 This regular session of the West Elgin Arena Board was called to order at 9:30 am with the following members present: Mary Bodnar, Bob Purcell,Alphonse Willie,Terry Knott(WESC)Dug Aldred, and Recreation Superintendent Jeff Slater. Item#1 Disclosure of Pecuniary Interest: done noted Item#2 Delegations:There were no delegations present at this session. Item#3 Approval of Minutes: Moved By Alphonse Willie Seconded By:Terri Knott Item#5 in the minutes should read "option to open" The West Elgin Arena Board approve the minutes of August 13 2013 as amended. CARRIED Item#4 Accounts and Financial Reports: Moved By; Dug Aldred Seconded By:Alphonse Willie The West Elgin Arena Board resolves that the accounts in the amount of$4477.35 be approved for payment. CARRIED Terri Knott reported on the West Elgin Skating Club and their financial issues. Club Official will arrange a meeting with West Elgin Council to develop a plan. Item#5 Business Arising from the Minutes: 1. Concession Operation:The Kools are back to operate the concession.Written correspondence will confirm this matter at a later date. 2. Public Skating and Helmets: Members inquired as to whether or not people attending Public Skating Sessions should wear helmets.The Recreation Superintendent indicated that some facilities make it mandatory. However,there are some challenges which include what type of helmet,who is it mandatory for, and will it restrict attendance if people cannot afford a helmet, are we going to supply helmets ( rent them),and who is to enforce the rule.? Item#6 Correspondence: No Correspondence was presented. Item#7 New Business: No new business was discussed. Item#8 Adjournment: Moved By Terri Knott Seconded By: Bob Purcell The West Elgin Arena Board resolves that this session of the West Elgin Arena Board herby adjourn at this hour of 10:15 am and reconvene On October 8 2013 or at the call of the Chair. CARRIED.