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1980 Minutes PROCEEDINGS OFTHE Elgin County Council DURING THE SESSIONS HELD IN THE COUNTY MUNICIPAL BUILDING 9 Gladstone Avenue, St. Thomas December 1979 November 1980 G.C. LEVERTON Clerk L.A. LONGHURST Warden 1 County of Elgin Officials Name G.C" Leverton. , Mrs. R"M. Daniel. Secretary-Treasurer" R.G. Moore. , R.E.Bell.... F.J" Boyes". Dr.. C"A. Graham. " Dr. D.L. Wright. . . , E.AWells..... .. M.J. Hennessey & Associates. Jackson Baker. . Winspear, Higgins, Stevenson & Co" . . . Dr. M..R.. Warren, M.O"H., D.R" McDermid 8.G. Eggleston. J.N. Buchanan" G.A. Phillips. . L.G" DeKoning R.Davis..... , Probation Office. _ J"l. Jones. . . J" Anderson. . . , Elgin County Board of Education. , Office , * County Clerk Treasurer ". * Deputy Clerk.Treasurer." . .. Land Division Committee, County Engineer. . " _ . . . . . Director, Social Services. . Director, Elgin Manor. . " Terrace Lodge. Elgin Manor, Med. Oir. " Terrace Lodge, Med. Ojr". . County Librarian. . , County Solicitors. . . " . County Weed Inspector and Tree Commissioner; 164 TalbotS!. W., Aylmer County Auditors, 136 Centre St. . . Elgin-Sf.. Thomas Health Unit 2 Wood Street. .. . . . " County Judge . ..... " . County Court Clerk. . Sherriff. . , Clerk of the Peace and County Crown Attorney Provincial Judge (Criminal Division) P.Q" Box 267, Provincial Judge (Family Division) . . " County Registrar. , P.O. Box 277 .. .. .. " Small Claims Court Clerk . Agricultural Representative 594 Talbot Street, 400 Sunset Drive. . (81. Thomas Post Office unless otherwise specified) -Municipal Offlce-9 Gladstone Ave., N5R 2L3 * * * * * * Phone No. 631-1460 631-1460 631-1460 631-5880 631-1570 631-0620 773-9205 644-0140 633-0030 773-3135 633-0B 1 5 633-3310 773-8392 631-8250 631-9900 631-4810 633-1720 631-3530 631-1506 633-1 230 633-2169 631-3015 631-3430 631-1241 631-4700 633-2700 3 ELGIN COUNTY COUNCIL 1980 WARDEN L.A. LONGHURST Township 01 Aldborough Reeve K.M Kelly, R..R. 2, Rodney, NOL 2CO" Deputy Reeve J" Fischer, R..R.. 3, Rodney, NOL 2CO Township a. Dunwlch Reeve J.D. Campbell. R.R. 1, lena, NOL 1 PO. Deputy Reeve G"E.. Walters, R.R" 1, Dutton, NOL lJO Township of Southwold Reeve L.A" Longhurst, R.R.. 7, St.Thomas, N5P 3T2. Deputy Reeve K"E, Monteith, R.A.. 1, St. Thomas, N5P 3S5, Township of Yarmouth Reeve LJ" Shaw. R"R. 5, St.. Thomas, N5P 3S9.." Deputy Reeve J,P" Martyn, Main St., Sparta, NOL 2HO. Township a. Malahlde Reeve W,R. Caverly, R.R 5, Aylmer, N5H 2R4... Deputy Reeve E.. Neukamm, RR.. 1, Aylmer, N5H 2Rl Township of Bayham Reeve R.A" Green, A.R. 3, TiIlsonburg, N4G 4GB.. Deputy Reeve M"H.. Stewart, R"R. 1, Eden, NOJ 1 HO Township 01 South Dorchester Reeve J"B. Wilson, R.R 1, Springfield, NOL 2JO. ... Deputy Reeve G.R.. Pettit, R.R.. 2, Springfield, NOL 2JO.. Town of Aylmer ReeveS.R" McBrien, 23 ElkSt., Aylmer, N5H 1S5.. Deputy Reeve S.J" Glover, 72 Oak St., Aylmer, N5H 1G6." Village of Vienna Reeve K,C" Emerson, P"O Box 120 Vienna, NOJ 1 ZO . Village of Springfield Reeve J.W. Hodgson, P,O. Box 84, Springfield, NOL 2JO Village of Dutton Reeve M.E" Sinks, 233 Main St., Dutton, NOL 1JO" Vl11age of Port Stanley Reeve C.D" Phillips, P"O Sox 61 0, Port Stanley NOL 2AO. Deputy Reeve M"E" Ripley, Sox 384, Port Stanley, NOL 2AO 785-0247 .. 788-2857 . 762.5182 762-5240 633-0199 631-7073 .631-8314 775-2292 773-5445 . 773-8895 877-2735 866-5838 . 259-3995 773-3625 . 773-7172 ..773.8371 874-4460 .. . 773-3068 . 762-2044 782-4163 . 782-3322 Village of Rodney Reeve A"H. Liebner, Box 244, Rodney, NOL 2CO. Village of West Lorne Reeve H"T" Lashbrook, P,Q Box 234, West Lome, NOL 2PO Village of Port Burwell Reeve,R.T. Bradfield, P,D Box 93, Port Burwell, NOJ 1TO Village of Belmont Reeve J.R Fleck, 235 Union St., Belmont, NOL 1 80. 785-0712 .785-0310 .874-4135 . 644-1504 5 Standing Committees, 1979-80 Agricultural Chairman WR Caverly, Campbell, Kelly, Shaw, Green, Wilson. McBrien and Warden Longhurst County Government Chairman J.D, Campbell. McBrien, Bradfield, Hodgson, Wilson, Caverly, Lashbrook and Warden Longhurst County Roads Chairman K,M. Kelly, Gtover"Shaw, Caverly, Campbell and Warden, Longhurst Advisory-Green, Phillips, Wilson Educational ChairmanJ.W Hodgson, Pettit, Walters, Fischer, Monteith, Martyn, Neukamm, Glover, Ripley, Stewart, Emerson, Fleck, Bradfield, Sinks, Lashbrook, Liebner and Warden Longhurst Finance Chairman J"R Fleck, Phillips, Green, Kelly, Campbell, Shaw, Caverly, Wilson, Uebner, Lashbrook, Sinks, Bradfield, Emerson, Hodgson, McBrien and Warden Longhurst Homes for Senior Citizens Chairman M"E. Sinks, Neukamm, Emerson, Hodgson and Warden Longhurst Advisory-Monteith, Bradfield Local Government Industrial and Recreation Chairman C"O. Phillips, Wilson, McBrien, Walters and Warden Longhurst Personnel Chairman S.J" Glover. Hodgson, Monteith, Fleck and Warden Longhurst Property Chairman R.A" Green, Lashbrook, Walters, Fleck and Warden Longhurst Reception and Entertainment Chairman KE. Monteith, Fleck, Glover, Fischer, Ripley, Neukamm, Pettit, Walters, Martyn and Warden Longhurst Social Services Chairman LJ Shaw, Ripley, Pettit, McBrien and Warden Longhurst Health Unit Neukamm, Liebner 6 St. Thomas-Elgin General Hospital Emerson. Liebner Tillsonburg District Memorial Hospital Stewart Four Counties General Hospital Fischer Library Board Martyn, Lashbrook, Stewart and Warden Longhurst Children's Aid Ripley, Pettit, Fischer Museum Walters, McBrien 7 Municipal Clerks and Treasurers Township of Aldborough Clerk-Treasurer-C,,1. Black, Rodney, NOL 2eD 785-0560 Township of Dunwlch Clerk-Treasurer-K. Loveland, Dutton, NOL 1JO. . . 762-2204 Township of Southwold Clerk-Treasurer-A.A, Pow, Fingal, NOL 1 KG. .. . .. 769-2010 Township of Yarmouth Clerk-Treasurer-K.G" Sloan, 1229 TalbotSt., St. Thomas, N5P 1G8, . 631~4860 Township of Malahlde Clerk-Treasurer-R..R.. Millard, 87 John St. S., Aylmer, N5H 2C3., 773-5344 Township of Bayham Clerk-Treasurer-J.A, Petrie, Straffordville, NOJ 1YO... .866.5521 Township of South Dorchester Clerk-Treasurer-Mrs" Marie Wilson, R.R.. 2, Springfield, NOl2JO . 773-2186 Town a. Aylmer Clerk-Treasurer-C.L Knapp, 46 Talbot St. W., Aylmer, N5H 1J7 . 773.3164 Village of Belmont Clerk-Treasurer-Mrs KaeBarons, Belmont,NOL 1BO. .644-1071 Village of Du<<on Clerk-Treasurer-D.T.. Moran, Dutton, NOL 1JO" ' 762-2736 Village of Port Burwell Clerk-Treasurer~R.J. laCroix, Port Burwell, NOJ 1 TO . . 874-4343 Village of Port Stanley Clerk-Treasurer-D.J laCroix, Box 70, Port Stanley, NOL 2AO. ' ". . 782-3383 Vlllaga of Rodnay Clerk-Treasurer-Ms. Jo-Anne M" Dwyer, Rodney, NOL 2CO . . 785-0456 Village of Springfield Clerk-Treasurer-Mrs. Catherine Bearss, Box 29, Springfield, NOL 2JO. 773-8555 Village of West Lorne Clerk-Treasurer-H"C"H Ouwehand, Box 30, West Lome, NOL 2PO. ,,768-1234 Village of Vienna Clerk-Treasurer-Mrs Violet Van Belois, Straffordville, NOJ 1YO . 866-5521 B 9 December Session - First Day Wednesday, the 12th day of December, 1979 The Elgin County Council met this day at the County Municipal Building, 9 Gladstone Avenue, St. Thomas at 2:00 P.M. as required by statutes. The following Memb~rs, having previously filed Certif- icates, took their Seats at the Council Table: Keith M. Kelly Reeve Aldboro1..!gh Joseph Fischer Deputy Reeve Ald1;Jorough Donald J.. Camp bell Reeve Dunwich Glen E. Walters Deputy Reeve Dunwich Lester A. Longhurst Reeve Southwald Kenneth E. Monteith Deputy Reeve Southwald Larry J. Shaw Reeve Yarmouth John P. Martyn Deputy Reeve Yarmouth William R. Caverly Reeve Malahide Emil Neukamm Deputy Reeve Malahide Ronald A. Green Reeve Bayham Max H. Stewart Deputy Reeve Bayham John B. Wilson Reeve South Dorchester Gordon R. Pettit Deputy Reeve South Dorchester StewartR. McBrien Reeve Aylmer Sydney J. Glover Deputy Reeve Aylmer Kenneth C. Emerson Reeve Vi,enna John W. Hodgson Reeve Springfield Morley E. Binks Reeve Dutton Charles D. Phillips Reeve Port Stanley Morris E. Ripley Deput'y Reeve Port Stanley Harley T. L_ashbrook Reeve West Lorne Albert H. Liebner .Reeve Rodney Ronald T. Bradfield Re'eve Port Burwell John R. Fleck Reeve Belmont. The Clerk announced that any Councillor who was a candidate for the Office of Warden would now be given the oppor- tunity to spe~k. Reeve Longhurst and Reeve Shaw both addressed Council advising they were candidates and solicited support. The election of Warden was proceeded with and Reeve Longhurst received twenty-one votes and Reeve Shaw fourteen votes. Reeve Longhurst was elected Warden. Reeve Shaw congratulated Reeve Longhurst and asked the Council to indicate that it was unanimous by a round of applause. The Warden elect took the Declaration of Office and the Oath of Al~egiance. Past Warden S. J. Glover gowned Warden Longhurst and-put the Chain of Office around his neck. He con- gratulated him on his election and presented him with the Lord Elgin watch and the Gavel of Office. Warden Longhurst addr~ssed the Council, expressing his appreciation for the privilege and honour accorded him; Hecom- mented on the subjects of roads, finance and levels of service, as well as problems _to be encountered during 1980. Moved by Reeve Kelly Seconded by Reeve Fleck That the minutes of the_November 1979 Session of the Elgin County Council be adopted. . - Carried. The following Communications were read and referred to the various Committees: From Mr. Michael Tuth expressing appreciation fOT Elgin County Scholarship. ~ Filed. 10 - 2 From the I-lunicipat Chnptcr I.O.ILE. with <Jppointmcnl [or- Elgin County Pioneer I-lu$C'um Board. ~ Referred to the Finance Committee. From Mr. Elgin A. Wells, Secretary-Treasurer, Elgin County Plowmen's Association, extcndlng appreciation for reception given by County Council and support byway of resolution. _ Filed. From the Bureau of Municipal Research encouraging el~cted and appointed officials to submit suggestions for studies that the Bureau might usefully undertake. - Referred to the County Govern- ment Committee. From M. J. Hennessey & Associates with correspondence and agreement from Allview Cable Services re: laying cable on County Road'allowances. - ~eferred to the Roads Committee. From the Ministry of Intergovernmental Affairs with notice of workshops on 1980 transfer payments and use of new equal- ization f~ctors. - Filed. From the Ministry.of Consumer and Commercial Relations, Office of the Superintendent of Insurance, with reply to our endorsement of the County of Dufferinfs resolutionre: insurance liability. - Referred to the County Government Committee. From The Four Counties General Hospital with reply re: County appointees. - Referred to the Finance Committee. From the following municipalities replying to our reso- lution re: minor exception fee under The Trees Act: County of Perth County of Bruce County of Essex County of Oxford County of Huron County of Brant. Referred to the Agricultural Committee. From the Minister of Natural Resources with suggestions for our Tree By-Law wording. - Referred to t~e Agricultural Committee. From the Ontario Municipal Social Services Association with account for 1980 membership fee. - Referred to the Social Services Committee. From A.C.R.O. with accoUnt for 1980 memberhsip fee. _ Re- ferred to the Finance Committee. From A.M.O. with copy of "1980 Guidelines for Municipal Bargaining". - Referred to the Personnel Committee. From Ontario Hydro with notice-of preliminary study areas re: improving electrical supply to the Tillsonburg area. -Re~ ferred to the Roads Committee. From "Canadians for Abolition of the Seal Hunt" with an analysis of comments by T. I. Hughes. - Referred to the County Government Committee. From the City of North York with resolution endorsing submission by North York Hydro on hydro rates. - Referred to the County Government Committee. From the Ministry of Housing with comments on Section 35a of The Planning Act re: site plan control. - Filed. From the Township of Dunwich with notice of application to The Ontari 0 ~lunicipal Board for approval of a by-law to regulate land use passed pursu<lnt to Section 35 of The Planning Act. - Re- ferred to the Roads Committee. From A.C.R.D. with News letter for November, 1979. - Re- ferred to the County Government Committee. 11 _ 3 - COU:lty Cnllw;11, Dccc"mbCT Session, 197(1 From the A.l-l.0./A.C.R.O. Sub-Committee on Children's Scrvjces requesting input T0: Child Welfare in Ontario: Past, Present and Future. - Referred Lo the Sucial Services Committee. From the City of Ibrrie with resolution re: Quebec's White Paper on proposed Sovericgnty-Association. ~ Referred to the County Government Committee. From the Minister of the Environment with reply to request for Ministry financial ass stance to upgrade access road to the St. Thomas Sanitary Collect on Services landfill site. - Referred to the Roqds Committee. From the Victorian Order of Nurses, London-St. Thomas Branch advising-that the 1980 fee per visit for nursing services will remain the same as 1979 at $14.55 per visit. - Referred to the Social Services Committee. From the Til1sonburg and District Association for the Mentally Retarded with the following: (1) Appreciation of 1979 grant and copy of audited financial statement to March 31, 1979 (2) Request for 1980 grant in the amount of $3,000.00. - Referred to the Finance Committee. From Mr. and Mrs. Fred Boyes and Gary with appreciation for Council's visitations, cards and flowers sent to Toni. - Filed. From the Salvation Army with request for financial assistance in 1980. - Referred to the Finance Committee. From Agriculture Canada, Health of Animals Branch, with reply to request for rabies clinics. - Referred to the Agricultural Committee. From the Township of Yarmouth Committee of Adjustment with notice of public hearing set for 8:00 P.M., Thursday, December 20, 1979 re: a minor variance. - Referred to ,the Roads Committee. From the Ministry of Consumer and Commercial Relations, Technical Standards Division, with "Branch Draft" plumbing code. - Referred to the County Government ~ommittee; From the Minister of Natural Resources with approval of By':"'Law No. 79-38, "To Restrict and Regulate the Destruction of Trees". - Referred to the Agricultural Committee. The Warden appointed Reeve Emerson, Reeve Fleck, Reeve Campbell and Reeve Caverly to be members of the Committee to Strike the Standing Committees, for the year 1979-80. Moved by Deputy Reeve Monteith Seconded by Reeve Caverly That we do now adjourn to meet again on December 13th, 1979 at 10:00 A.M. - Carried. G. C. Leverton, Clerk. L. A. Longhurst, Warden. 12 - 4 - December Session - Second Day Thursday, December 13th, 1979 The Elgin County Council met this day at the .County Municipal Building in accordance with adjournment. The Warden in the Chair. ROLL CALL - All Members present. A letter was received from the Bank of Montreal extending congratulations to the Warden elect' and_ wishing Season's Greeting~ to the Cotincil. In addition an invitation has been extended_to have cocktails and a light lunch on February 20th, 1980, between 5:30 P.M. - 8:00 P.M. at the Elgin Labour Centre. - Filed. Reeve Phillips gave notice that he intendeqto present a resolution later in the day dealing with coverage of proceedings by the -press. The Report of the. Special Committee to Strike the Standing Committees for the year 1980, .was presented by Reeve Emerson and adopted on motion of Reeve Emerson and Reeve Fleck. The Elgin County Weed Inspector's Report was mailed to ~ll Members of County Council prior to this Session. Mr. Baker was in att'endanceto answer any questions. Mr. Baker was praised for his efforts in obtaining refunds on spraying chemicals which, some of the Ideal municipalities were unable to return on their own. Moved by Deputy Reeve Monteith Seconded by Reeve Fleck That the County Weed Inspector's Report be adopted and printed in the proceedings. - Carried. Moved by Reeve Phillips ~econded by R~eve Bradfield Whereas it seems advisable to add an urban member to the Agricultural Committee to present the urb~n viewpoint; Therefore be it resolved that the Procedure By-Law be amended: to add an urban member. - Carried. Reeve Caverly reported ort the 4-H Banquet recently held and turned over a 1979 thanks_plaque, to be affixed to; the one presented several years ago and hanging in the Clerk-Treasurer's Office. Moved by Deputy Reeve Fischer Seconded by'Reeve Binks That By-Law No. 79-40 "To Appoint a County Roads Com- mittee" be read a first time. - Carried. Moved by Reeve Liebner Seconded by Deputy Reeve Monteith That By-Law No. 79-40 be read a second time. - Carried. Moved by Reeve Lashbrook Seconded by Reeve Campbell That By-Law No. 79-40 be read a third time and finally passed. - Carried. 13 - 5 - County Council, D(cembcr Session, 1979 Moved by Reeve Caverly Seconded by Reeve Green That we do now adjourn to meet again December 13th, 1979 at 2:00 P.M. - Carried. Council Re-Convenecl. ~OLLCALL - All Members present e~cept Reeve Binks. The Report of the Social Services Committee was presented by Reeve Shaw and adopted on motion of Reeve Shaw and Deputy Reeve Pettit. by Deputy and Reeve The FiFst Report Reeve Glover and Hodgson. of the Personnel .Committee was presented adopted on motion of Deputy Reeve Glover sented Glover Th~ Second Report of the Personnel Committee was pre- by Deputy Reeve Glover and adopted on motion of Deputy Reeve and Reeve Shaw. The Report of the Roads Committee was presented by Reeve Kelly and adopted on motion of Reeve Kelly and Reeve Green. The Report of the Finance Committee was presented by Reeve Fleck and adopted on motion of Reeve Fleck and Reeve Shaw. The Report of the County Government Committee was pre- sented by Reeve Campbell Moved by Reeve Campbell Seconded by ReeVe Bradfield That the County Government Committee Report be adopted. Moved by Deputy Reeve Glover Seconded by Deputy Reeve Neukamm That item 6 of the County Government Committee Report be amended by deleting the word "filed" at the end of the sentence and be replaced by the,word "endorsed". The amendment was voted upon and carried. The amended Report ~as then voted upon and it was carried. The Report of the Educational Committee WaS presented by Reeve Hodgson and adopted on motion of Reeve Hodgson and Deputy Reeve Neukamm. The Report of the Homes for Senior Citizens Committee was presented by Reeve Hodgson and adopted on motion of Reeve Hodgson and Reeve Fleck. The Report of the Reception and Entertainment Committee was presented by Deputy Reeve Monteith Moved by Deputy Reeve Monteith Seconded by Deputy Reeve Martyn adopted. That the Reception and Entertainment Com~ittee Report be Moved by Deputy Reeve Neukamm Seconded by Deputy Reeve Monteith That the Reception and Entertainment Committee Report be amended by changing the date of "February 2nd" to "April 12"; 14 - 6 - The amendment was voted upon and w,]s defeated. carried. The original Report \<1<15 then voted upon and it was The Report of the Agricultural Committee was presented by Reeve Caverly and adopted upon motion of Reeve Caverly and Deputy Reeve Stewart. The Report of the Property Committee was presented by Reeve Green and adopted on motion of Reeve Green and Deputy Reeve Walters. Moved by Reeve Emerson Seconded by Reeve Fleck Whereas six persons were named to the Social Services Com~ittee instead of the required five persons be it resolved that the name of Reeve Binks be deleted. - Carried. Moved by Deputy Reeve Glover Seconded b1 Reeve Kelly That the appointment tethe Museum Board be amended by deleting Glover and proposing Reeve McBrien be the replacement. - Carried. Moved by Reeve Kelly Seconded by Deputy Reeve Glover That the appointment to the Library Board be amended by deleting Kelly and proposing Lashbrook be the replacement. - Carried. Moved by Reeve PhilHps Seconded by Reeve Wilson Whereas the public at large is asking that government at all levels be more open Whereas most of the work of the County is done in Committee Whereas it would seem advisable the public be more aware of the actions of the Council Therefore be it resolved that the press be allowed in all Committee meetings, except when Personnel and Land Acquisition are being discussed. Reeve Phillips requested a recorded vote. YEAS Fischer, Campbell. Longhurst (2), Shaw (2). .Stewart.Wilson, Pettit, McBrien (2). Phillips. Ripley, Bradfield - TOTAL VOTES 14. NAYS Kelly (2). Walters. Monteith (2). Martyn (2), Caverly (2), Neukamm (2). Green (2), Glover (2). Emerson, Hodgson. Liebner. Lashbrook, Fleck - TOTAL VOTES 20. The motion was defeated. Moved by Reeve Hodgson Seconded by Reeve Emerson That By-Law No. 79-41 "To Authorize the Warden and the Treasurer to Borrow the Sum of Two Million, Five Hundred Thousand Dollars" be read a first time. - Carried. 15 _ 7 _ County Cou:lcil, December Session, 19/'3 Moved by Reeve Caverly Seconded by Reeve Bradfield That By-Law No. 79-41 be read a second time. - Carried. Moved by Reeve Fleck Seconded by Deputy Reeve Martyn That By-Law No. 79-41 be read a third time and finally passed. - Carried. Moved by Reeve Wilson Seconded by Reeve Hodgson That By-Law No. 79-42 "Being a By-Law to Restrict the Weight of Vehicles Passing Over Bridges" be read a first time. _ Carried. Moved by Reeve Emerson Seconded by Reeve Wilson That By-Law No. 79-42 be read a second time. - Carried. Moved by Reeve Emerson Seconded by Reeve Wilson That By-Law No. 79-42 be read a third time and finally passed. - Carried. Moved by 'Deputy Reeve Walters Seconded by Reeve Kelly That By-Law No. 79-43 "Being a By-Law Consenting to the Stopping Up of a Road Allowance in Lot 7, Concession 1, Township of Yarmouth" be read a first time. - Carried. Moved by Reeve Campbell Seconded by Deputy Reeve Martyn That By-Law No. 79-43 be read a second time. Carried. Moved by Reeve Lashbrook Seconded by Reeve Fleck That By-Law Nd. 79-43 be read a third time and finally passed. _ Carried. Moved by Reeve Hodgson Seconded by Reeve Fleck That By-:Law No. 79-44 "Being a By-Law to Appoint a Land Division Committee" be read a first time. _ Carried. 16 - 8 - Hoved by Deputy Reeve Pettit Seconded by Reeve Emerson That By-Law No. 79-44 be read a second tillle. - Carried. Moved by Reeve Emerson Seconded by Reeve Wilson That By-Law No. 79-44 be read a third time and finally passed. - Carried. Moved by Deputy Reeve GlOver Seconded by Reeve Kelly That By~Law No.. 79~45 "Being a By-Law. to Provide Fringe Benefits ~o All Employees of the County of Elgin Who"Are Considered in the Management Category" he read a first time. - Carried. Moved by Deputy Reeve Glover Seconded by Deputy Reeve Neukamm That By-Law No. 79-45 be read a second time'. - Carried. Moved by Reeve McBrien Seconded by Deputy Reeve Glover That By~Law No. 79-45 be read a third time and finally passed. - Carried. Moved by Reeve Bradfield Seconded by Reeve Campbell That By-La"':' No. 79-46 "Being a By-Law to Provide Fringe Benefits to All Employees of the County of Elgin Who Are Not Covered by a Collective Agreement or Included in the Mariagement Category" be read a first time. - Carried. Moved by Deputy Reeve Walters Seconded by Reeve Lashbrook That BY-L~w No. 79-46 be read a second time. - Carried. Moved by Reeve Liebner Seconded by Reeve Bradfield passed. That By-Law No. 79-46 be read a third time and finally - Carried. Moved by Deputy Reeve Glover Seconded by Reeve Liebner That By-Law No. 79-47 "Being a By-Law to Establish a Pay Schedule for Employees Covered by the Job Evaluation Scale, Other Than Certain Roads Department Employees" be read a first time. - Carried. 17 - 9 - County CouncIl, D( ccmber Sc';siCln, ] 971/ Moved by Reeve Liebner Seconded by Reeve Emerson That By-Law No. 79-47 be read a second time. - Carried. Moved by Reeve Kelly Seconded by Reeve Liebner That By-Law No. 79-47" be read a third time and f~nally passed. - Carried. Moved by Reeve Emerson Seconded by Reeve Fleck That ,By-LawNo. 79-48 "Being.a By-La-w to 'Establish the the Elgin County Clerk-Treasurer" be read a first time. Salary of - Carried. Moved by Deputy Reeve Martyn Seconded by Reeve Shaw That By-Law No. 79-48 be read a second time. Carried. Moved by Reeve Shaw Seconded by Deputy Reeve Martyn passed. That By~Law No. 79-48 be read a third time and finally - Carried. Moved by Reeve Kelly Seconded by Reeve Emerson That By-Law No. 79-49 "Being a By-L.aw to Establish the Salary of the Elgin County Deputy Clerk-Treasurer" be read a first time. - Carried. Moved.by Reeve Shaw Seconded by Reeve Bradfield That By-Law No. 79~49 be read a seconcltime. Carried. Moved by Reeve Bradfield Seconded by Reeve Shaw passed. Th~t By-Law No. 79~49 be read a third time and finally - Carried. Moved by Deputy Reeve Neukamm Seconded by Reeve Emerson That By-:-Law No; 79:-50 "Being a By-Law to Amend By-Law No. 1696, Thereby Adjusting the Salary of the Elgin County Road Superintendent" be read a first time. - Carried. 18 - 10 - l'lovcd by Reeve Caved y Seconded by Deputy Reeve Pettit That By-Law No. 79-50 bl' n~ad a second lime. - Carried. Moved by Reeve Wilson Seconded by Deputy Reeve Pettit That By-Law No. 79-50 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Glover Seconded by Reeve Kelly That By-Law No. 79-51 "Being a By-Law to Establish the Salary of the Assistant Engineer for the County of Elgin" be read a first time. - Carried. Moved by Reeve McBrien Seconded by Deputy Reeve Glover That By-Law No. 79-51 be read a seconcltime. - Carried. Moved by Reeve McBrien Seconded by Deputy Reeve Glover That By~Law No. 79-51 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Ripley Seconded by Reeve Kelly That By-'-Law No. 79-52 "Being a By-Law to Establish the Salary of the Director of the Elgin County Homes for Senior Citizens" be read a first time. - Carried. Moved by Deputy Reeve Pettit Seconded by Reeve Emerson That By-Law No. 79-52 be read a second time~ - Carried. Moved by Reeve Emerson Seconded by Reeve Wilson That By-Law No. 79-52 be read a third time and finally pas sed. - Carried. Moved by Deputy Reeve Ripley Seconded by Reeve Emerson That By-Law No. 79-53 "Being a By-Law to Amend By-Law No. 2467, Thereby Adjusting the Salary of the Assistant Adminis- trator for the Elgin County Homes for Senior Citizens" be read B first time. - Carried. 19 _ J 1 _ County Council, ['c:ccmbcr Sl :-;si on, 197" Moved by Reeve McBrien Seconded by Deputy Reeve Glover That By-Law No. 79-53 be read a second time. Carried. Moved by Reeve McBrien Seconded by Deputy Reeve Glover That By-Law No. 79-53 be read a third time and finally passed. - Carried. Moved by Reeve Phillips Seconded by Deputy Reeve Ripley That By-Law No. 79-54 "Being a By-Law to Establish the Salary of the Elgin County Social Services Director" be read a first time. - Carried. Moved by Deputy Reeve Neukamm Seconded by Reeve McBrien That By-Law No. 79-54 be read a second time. - Carried. Moved by Reeve McBrien Seconded by Reeve Caverly That By-Law No. 79~54 be read a third time and finally passed. - Carried. Moved by Reeve Fleck Seconded by Reeve Emerson That By-Law No. 79-55 "Being a By-:Law to Amend _By_Law No. 2297, Thereby Adjusting the Salary of the Secretary-Treasurer of the County of Elgin Land Division Committee" be read a first time. - Carried. Moved by Reeve Lashbrook Seconded by Reeve Phillips That By-Law No. 79-55 be read a second time. Carried. Moved by Reeve Caverly Seconded by Reeve Campbell That By-Law No. 79-55 be read a third time and finally passed. - Carried. Moved by Reeve Emerson Seconded by Reeve Fleck That By-Law No. 79-56 "Being a By-Law to Establish Rates of Pay for Part Time Employees" be read a first time. - Carried. 20 u 12 _ i>]ovcd by Reeve Ph i I ] i rs Scconclc(! by Ik('vl2 Cover] y ThaL By-LJW No. 79-5G be rcad \.l seconu UfilC. - Carri ed.' Moved by Reeve Caverly Seconded by Deputy Reeve Neukamm That By-Law No. 79-56 be read a third time and finally passed. - Carried. Moved by Reeve Kelly Seconded by Reeve Emerson That By-:-Law No, 79-.-57 "A By-Law to, Confirm Proceedings of the Council of the Corporation of the County of Elgin at the December Session, 1979" be read a first time. - Carried. Moved by Deputy Reeve Walters Seconded by Reeve Emerson That By-Law No. 79-57 be read ~ second time. - Carried. Moved by Reeve Campbell Seconded by Reeve Emerson That By~Law No. 79-57 be read a third time and finally passed. - Carried. Warden Longhurst thanked Ex-Warden Glover on behalf of all for the gift of cheese and wished everyon~Season's Greetings. Moved by Reeve Green Seconded by Deputy Reeve Neukamm That we do now adjourn to meet 'again on January 16th, 198Q at 10:00 A.M. G. C. Leverton, Clerk. 1. A. Longhurst, Warden. WARDEN'S ADDRESS To the Members of Elgin County Council, Ladies and Gentle~en: I would like to thank the Members of Elgin County Council for their encouragement and support in my efforts to obtain the position as Warden. . I thank you also for your vote on my behalf. It is a privilege and honour you have accorded me. I would like to .extenda welcome to the past Wardens, Councillors and friends who are with us today. My sincere thanks to the Past Warden Syd Glover in his dedication to Elgin County and a job well done. It is my hope that the dedication and patience you have shown over the past year will help me meet the problems that are sure to come. I seek the co-operation of all Members of County Council to work together in the best interests of the County as a whole. Roads - I feel that Elgin County has the most modern and best road system of many of our neighbouring counties, and the Seventies have been devoted to reconstruction of many fine roads. The needs of the Eighties I feel will have to change as bridges will have to be pla~ed i~ priority. Finances - I feel that ariy Committees dealing with money matters will have many challenging decisions to make and that acceptable budgets will be worked out. I would,hope that budgets will be,a9hered to as the restraints, at Senior Govern- ment ~evels of the past few years will continue. Inflation is still with us and while we were- able to hold the line this. past- year, I am afraid that we must face increases in budgets to keep even. Taxes must rise to provide the same level of services we have become used to. I thank you again for awarding me the privilege of being Warden of Elgin for 1980. Let us face the year ahead with resolve and determination to do the best job possible for the County of Elgin. Thank you. 21 22 REPORT OF SPECIAL COi'll'lTTTEE TO STI<IKE THE STANDING CD:>f.llTTEES December Session, 1979 To the Warden and Members of the Elgin County Council, The following is the report of the Special Committee to strike the Standing Committees for the year 1980: AGRICULTURAL Caverly, Campbell, Kelly, Shaw, Green, Wilson and Warden Longhurst. COUNTY GOVERNMENT Campbell, McBrien, Bradfield, Hodgson, Wilson,Caverly, Lashbrook and Warden Longhurst. COUNTY ROADS Kelly, Glover, Shaw, Caverly, Campbell and Warden Longhurst Advisory - Green, Phillips, Wilson. EDUCATIONAL Hodgson, Pettit, Walters, Fischer, Monteith, Martyn, N~ukamm, Glover, Ripley, Stewart, Emerson, Fleck, Bradfield, Binks, Lashbrook, Liebnerand Warden Longhurst. FINANCE Fleck, Phillips, Green, Kelly, Campbell, Shaw, Caverly, Wilson, Liebner, Lashbrook, Binks, Bradfield, Emerson, Hodgson, McBrien and Warden Longh~rst. HOMES FOR SENIOR CITIZENS Binks, Neukamm, Emerson, Hodgson and Warden Longhurst Advisory - Monteith, Bradfield. LOCAL GOVERNMENT STUDY Wilson, Phillips, McBrien, Walters and Warden Longhurst. PERSONNEL Glover, Hodgson, Monteith, Fleck and Warden Longhurst. PROPERTY Green, Lashbrook, Walters, Fleck and Warden Longhurst. RECEPTION AND ENTERTAINMENT Monteith, Fleck, Glover, Fischer, Ripley, Neukamm, Pettit, Walters, Martyn and Warden Longhurst. SOCIAL SERVICES Shaw, Ripley, Binks, Pettit, McBrien and Warden Longhurst. HEALTH UNIT Neukamm and Liebner ST. THOMAS-ELGIN GENERAL HOSPITAL Emerson and Liebner Emerson to represent the Warden TILLSONBURG DISTRICT MEMORIAL HOSPITAL Stewart 23 - 2 - FOUR COUNTIES GENERAL HOSPITAL Fischer Ll BRARY BOARD Martyn~Kelly, Stewart and Warden Longhurst. CHILDREN 1 S AID Ripley, Pettit, Fischer MUSEUM Walters, Glover. WE RECOMMEND that, each Committee meet and appoint a Chairman as' soon as possible. . ALL of which is respectfully submitted. , '7'-/' /(-/t~~~,,'/,'r{/j K. G. .Emerson, Chairman. ~ ~ If, ~~~ 24 WEED INSPECTOR'S REPORT December Session, 1979 To the Warden and Members of Elgin County Council, I wish to report on weed control in the County of Elgin for the year 1979. Weeds! the battle starts Summer. The one. problem that never leaves us and each Spring allover again, trying to control them for another There are many good chemicals on the market to spray with, but using the same chemical, one area will have good results, and the next area poor results. I called on a farmer who had a field of soy- beans, one half of the field was good, the other half was covered with Velvet Leaf, but the field was sprayed ,with the same che~ical. The only difference was half was sprayed one day and the other half the next day. Then you ponder over why the chemical acted so eratic, or was it the way the seed bed had been prepared. Some Department of Agriculture specialists think deep ploughing could be the reason for some weed problems, causing some weeds to sprout and grow later on after the spray is exhausted. However, even with these problems the farmers in Elgin County have had a reasonably good year. Crops of corn and beans which started out slow due to the cool Spring weather in May and June, came on fast in late Summer and produced goo~ yields per acre. Tobacco farmers were hard hit with the BLue Mould in some areas, especially the east part of the County. But .areas that escaped it produced a good crop, which was free from frost. Some confusion was caused in the Spring over the banning of Z.4.5.T. It was not until the townships had received this chemical did this come into effect, which caused serious problems for some townships to get it exchanged for an alternative chemical, which was 2.4.DP. This proved to be a very good weed spray and all road allowances both townships and County looked very good; also Provincial Highways were well mowed. W. D. Taylor, from the Mlnistry of Agriculture and Food, is the Area Weed Inspector from Guelph. He went on a tour with me in the County and was impressed by the results we had from our road spray and took several pictures of the roadsides to take back to Guelph with him. C. P. Railway did a good job of getting their Leafy Spurge under control in Bayham Township. They used a heavy application of Dy-Clear pellets and had very good results. All railways did some mow- ing on their allowances, but they fall short of doing a good job of weed control. Complaints from property owners over weeds on neighbouring property was way down this year. Perhaps this is because so many lots are now being developed and r have found developers and real estate people are looking after their property much better. In closing my report, I would like to thank all County and Township officials, Road Crews, other Weed Inspectors and a special thanks to the office staff at the County Municipal Building, Township Clerks and their staff for the help and co-operation they have given me throughout the year. ALL of which is respectfully submitted. ~>/'~~4'? / ,7,~-;, L/-'Jackson Baker ' Elgin County Weed Inspector. 25 COUNTY Of ELGJN By-Law No. 79-40 "TO APPOINT A COUNTY ROADS COMMlTTE:E.-n As required by Section 42 of the HighwEY Improvement Act, being Chapter 201 of the Revised Statutes of Ontario. 1970, the Elgin County Council en~cts: L That the following five members of this Council constitute a Committee for the purpose of directing the work to be done on the County Road System: K.. M. .Kelly for term of one year S. J. Glover for term of two years L. J. Shaw for term of three years W. R. Cavedy for term of four yearS J. D. Campbell for term of five years. 2. That By-Law No. 2558 be and is hereby repealed. READ a first time this 13th day of December, 1979. READ a second time this 13th day of December, 1979. READ a third time and finally passed this 13th day of December, 1979. ...---f-<--/'-<-....~'-. Y-~-r-/ G. C. Leverton, Clerk. y t? 'c'o/J~ L. A. Lo~hurst, Warden. 26 SOCIAL SERVICES COl>1t'lITTEE REPORT December Session, 1979 To the Warden and Members of the Elgin County Council, The Social Services Committee reports as follows: 1. That we recommend that membership be taken out in the Ontario Municipal Social Services Association for the; Director at a cost of $150.00 and be paid through the 1980 budget. 2. That the l~tter from the A.M.O./A.C.R.O. Sub-Committee on Children's Services requesting input re: Child Welfare in ontario: Past Present and Future be filed. 3. That the letter from the V.D.N. advising of no increase in the 1980 fee fOT nursing services which is presently $14.55 per visit be filed. ALL of which is respectfully submitted. .....-> /7(2u ' /. \ -,.,~/"(:-'/ \.......-/ \ ' "1/.. r \ " .~ L. J. .shaw, '''. Chairman. .) C ~ ~a~~ PERSONNEL COMMITTEE REPORT December Session, 1979 FIRST REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: L employees 1980=- That the following rates be paid to all County using their own private cars, effective January 1st, o - 5,000 miles over 5,000 miles 25t per mile 2li per mile. 2. That an 8% increase be applied to the salary rates in all categories covered in the job evaluation report and be effective January 1st, 1980. 3. That the rates for the hairdressers at Terrace Lodge and Elgin Manor be increased, effective'January 1st, 1980, to $36.00 per day, 4. That the rate for the barber at Elgin Manor be increased, effective January 1st, 1980, to $lOO,OQ per month. 5. That the rates for part time clerical personnel be as follows, effective January 1st, 1980: 6. That the following positions be included in a Manage- ment Category for benefit purposes: Experienced Inexperienced $5.40 per hour $4.50 per hour. L 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. The criteria at least two Engineer Clerk-Treasurer Director, Homes for Senior Citizens County Li~rarian Assistant Engineer General Superintendent Director, Social Services Director of Nursing Assistant General Superintendent Engineering Technician Assistant Homes Administrator Maintenance Supervisor Assistant Director of Nursing Deputy Clerk-Treasurer Library Supervisor Laundry and Housekeeping Supervisor Roads Office Co-Ordinator Di~tary Supervisor. for this category is that the position supervises other persons. 7. That the Management Category vacation schedule be as follows, effective January 1st, 1980, based on service as of December 31st, 1979: 3 weeks vacation after 2 years 4 weeks vacation after 6 years 5 weeks vacation after 12 years. 8. That the vacation schedule for all other County em- ployees, not covered by a collective agreement, be as follows effective Januaty 1st, 1980, based on service as' of December 31st, 1979: 3 weeks vacation after 4 years 4 weeks vacation after 8 years 5 weeks vacation after 14 years. 27 28 - 2 - 9. That the following fringe benefits be made available to all employees, not covered by il collective agreement, as soon as possible after January 1st, 1980: Blue Cross Dental #9 or equivalent Life insurance in the amount of two times the annual salary, to the nearest $500.00. Both of these benefits will be cohtingent upon 75% of the eligible employees participating and that it be a condition of employment for all new employees. The County will contribute 50% of the monthly premium. 10. to a with That the Long Term Disability coverage be increased maximum of $1,500.00 per !T'onth" effective May 1st, 1980, the Coun~y contribution being increased from 50% to 60%. ALL of which is respectfully submitted. , ffi.lfL~JJ - S. J l/;lo~'er Chai"t)fian.' , ~ ~t1,~ 29 PERSONNEL Cm.ltHTTEE REPORT December Session, 1979 SECOND REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That the copy of A.M.O. 1980 Guidelines for Municipal Bargaining be tabled. ALL of which is respectfully submitted. J"'n lfl' / , . . ydlicwP "s 1/ . . .! Glciver, Chvrman. ~ t'.a.~ 30 COUNTY OF ELGIN ROAD CO~~1ITTEE FIRST ROAD REPORT December. 1979 TO THE WARDEN AND MEMBERS OF TIlP. COUNTY OF ELGIN COUNCIL: Your Road Committee Reports as Follows: 1. We recommend that a By_Law be passed stating that the County of Elgin has no objection to the Township of Yarmouth passing a By_Law closing the n'li.llt In Lot 7, C,mcC'sgion I, Y.1Tmouth Town~hip. frolQ County Road 2'1 to Lake Eric, c<Jch day ~C'twecn sunset and sunrisQc. 2. We recommend that a By-Law be passe~ restricting the weight of vehicles passing over County Bridges as follows: Robbins, 4 tonnes; Cooks, Phi~lmoreJ Fu1ton, Jamestown. 15 tonnes each; Meeks, 18 tonnes; Vienna, 20 tannes. The previous By-Law was in Imperial Units and was passed during a period that By_Laws did not require Ministry of Transportation and ~ommunications approval. The Provincial Legislation has now been amended and our present By~Law is thus out of date. ~i~~~ ~~! X/l'/~~ CHAIRMAN V ~/ ~ a~rrI~ FINANCE COHMITTEE REPORT December Session, 1979 To the Warden and Members of the E1gin County Council, The Finance Committee reports as follows: 1. That the letter from the Museum Chapter I.O.D.E. with appointment to the Elgin County Pioneer Museum Board be tabled to January 1980 for consideration. 2. That the letter from The Four Counties General Hospital, advising that the Board of Directors at the November meeting agreed to change its policy and to appoint Municipal Representatives in accordance with Section 14 of the hospitals' by-laws~ be received and tabled. 3. That the 1980 membership fee of $738.08 be paid to the Association of Counties and Regions of Ontario in January 1980. 4. from The Retarded That the letter of appreciation, for the 1979 grant, Tillsonburgand District Association for the Mentally and financial statement to March 31, 1979 be filed. 5. That the requests for 1980 grants from the following organizations be tabled to the January Session of County Council for consideration: (a) The Tillsonburg..and District Association for the Mentally Retarded (b) The Salvation Army. 6. That the. Warden and Treasurer be authorized to borrow up to $2,500,000.00 from the Bank of Montreal, as may be required quring 1980 and that a by-law be prepared. 7. We recommend that Reeve Bradfield be reappointed as a representative to sit~as a Director on the Board of the Southwestern Ontario Travel Association for the year 1980. ALL of which is respectfully submitted. () ffi.f J /iR.. Fleck, Cf{airman. ~( Y rJ . ';;t..,y-/~r 31 32 COUNTY GOV;~RN:.1ENT Cmli'llTTFT REPORT December Session, 1979 To the Warden and Members of the Elgin County ~ouncil, The County Government Committee reports as follows: 1. That the letter from the Bureau of Municipal Research requesting suggestions for studies that the Bureau might use- fully undertake be filed. 2. That the letter from the Superintendent of Insurance, Ministry of Consumer and Commercial Relations, in reply to Elgin's endorsation of the County of Dufferin's resolution re; insurance liability be filed. 3. That the "Analysis of Comments by T. 1. Hughes on R.S.P.C.A. Report on The Killing df the Hiirp Seal Pups 1978" from the Canadians for Abolition of the Seal Hunt be filed. 4. That the resolution from the City of North York endorsing the submission of North York Hydro regarding whole- sale pricing system that would require all hydro users to pay an equal rate so that municipal hydro users are not unfairly required to subsidize large industrial users be filed. * See amendment below. 5. 6. Quebec's filed. That the November 1979 A.C.R.O. News letter be filed. That the resolution from the City of Barrie opposing White Paper on pr9posed Sovereignty-Association be 7. That the Branch Draft of the Plumbing Code from the Ministry of Consumer and Commercial Relations, Technical Standards' Division be sent to the Elgin-St. Tqomas Health Unit. 8. That the Clerk-Treasurer be authorized to purchase twenty-five addit~onal County crests for use on blazers and Warden's strips for the ye~rs 1981-1990. 9. That our procedure By-Law No. 2539 be amended to allow for one urban municipality to ,be represented on the Agricultural Committee, with full voting rights. 10. That Reeve McBrien be the urban representative to sit on the Agricultural Committee for 1980. 11. That the procedure By-Law No. 2593 be amended to change the name of the Local Government Study Committee to Local Government Industrial and Recreation Committee and add the following duties to the present ones: (3) To study and make recommendations with respect to recreation and industrial matters. ALL of which is respectfully submitted. * Item 6 was amended by deleting the word "filed" and replaced with the word "endorsed" at the end of the sentence. ./ ,0j j / ;( -~.,; //.;-;r~.-/j/, / J. D. Campbell, Chairman. '-~:-:",~(l.-'j J-....~J...-:'~I ~.~ 33 EDUCAT! QNAL em-1m !TEE REPORT December Session, 1979 To the Warden and Members of the Elgin County Council, The Educational Committee reports as follows: 1. We recommend that the following be the County of Elgin representatives on the Elgin County Board of Education Liaison Committee for 1980: Warden Longhurst peputy Reeve Walters Reeve Hodgson Reeve Fleck; ALL of which is respectfully submitted. /0 /.;;/, ,~ ~ I J. w. HOdgson, Chairman. ~ / tI ~yLd 34 HOMES FOR SENIOR CITIZENS COlv]"lITTEE REPORT December Session, 1979 To the Warden and Members of the Elgin, County Council > The Homes for Senior Citizens Committee reports as follows: 1. The tender of The Borden Company h~s been accepted for supplying milk requirements for 1980. 2. accepted loaf for 3. ditioning and it is The tender ~f Weston Bakeries Limited has been for supplying bread at-a price of 44.8i per 24 oz. 1980. The Director has been authorized to have air con- installed in the kitchen area, at Terrace Lodge, to be paid out of the 1979 budget. ALL of which is respectfully submitted. 1/ /f:J /;Y" / _____ /~7r.- / J. W. Hodgs9TI, ActiI}g Chairman. / C~ ~ ({. ~~wt RECEPTION AND F.:NTI~RTA I N>lENT COj.I:-JITTf~E Rr.;rORT December Session, 1979 To the Warden and Members of the Elgin County Council, The Reception and Entertainment Committee reports as follows: 1. The Ladics'Night has been scheduled for Saturday, February 2nd, 1979 at the Sheridan Inn. ALL of which is respectfully submitted. , ~ 7:. (,"" ,-r~j;;"Y K. E.Monteith-, Chairman. ~( Jt.a.~~ 35 36 AGRICULTURAL CONNITTEF. REPORT December Session, 1979 To the Warden and Members of the Elgin County Council, The Agricultural Committee reports as follows: 1. That the replies from the various Counties re: our resolution on a rnino,r-exception fee under The Trees Act be tabled to January 1980 Session. 2. Resources By-Law in That the letter from the Minister of Natural with suggested changes in the wording of our order for it to be acceptable be filed. Tree 3. Animals warrant That the letter from Agriculture Branch advising that the incidence holding clinics be tabled. Canada, Health of of rabies does not 4. That the approval of the Minister of Natural Resources for By-Law 79-38 be noted and copies be forwarded to each municipal clerk along with copies of the Application for Minor Exception forms. A~L of whi~h.is re~p~c~fully submitted. " ...-, 6/ / ./,.c/ W. R. Caverly, Chairman. c~1 ~ {(. .!i'~ PROPERTY CQi.t.ll TTEr~ REPORT December SessIon, 1979 To the Warden and Members of the Elgin County Council, The Property Committee reports as follows: l. Limited cost of That the Service Agreement with Johnson Controls for the Court House heating system be renewed at a $455.00 per annum. 2. That authorization be given to purchase a 5' x 5' outdoor slush mat for the Court House front entrance. 3. That the ,Clerk-Treasurer be authorized to remit $3,732.98 to the Ministry of Government Services, to refund the, overpayment between actual operating costs and advances made for the Court House areas leased, for the year ending December 31st, 1978. . 4. That the C1erk~Treasurer_beauthorized to purchase a two-drawer legal size filing cabi~et at a price of $200.00 plus provincial>sales taX\ . S. That the possibility of installing a P.A. Bystem irt the Council Chambers be not recommended as the cost appears to be'prohibitive. ALL of which is resp~ctfully submitted. ~<",.d/ c AV0~ R. A. Green; Chairman. ~ r((.~~ 37 38 L.F.lO F1ev.Mayl960. 0... Municipal By-Jaw for Currant Expenditures. 67396Pl'l_1"~ Municipality of....."".....~~Q;I;.N... BY-LAW No......... ?9-41...... WHEREAS the Council of the Corporation deems it necessary to borrow the sum of ..'!~Q...~;I;.tl-.:mN.,..,.f..IY.J;;...l:\IDmR1m.:,:mQJ.tSAND...:':".':i'.-:=~~..::.-:==...OnJ.LO.O...doltars to meet,. until the taxes are collected. the current expenditures of the Corporation for the year 1980; ANp WHEREAS the total amount of the estimated revenues of- the CorpOration as set forth in the estimates adopted for the year 191.9.,.., not including revenues derivable or d_~rived fr_om ttie sale of assets, borrowings or issuance of-debentures or from a surplus, including arrears ;~~T~j I~ of taxes, is." ..~~Y~~:".~J1r,J.Q:t!.".:.~J~J.X::f..Q.UB":1:H.Q.v.SAtm...,,Iw.Q..lJv.NPU.Q..:ANP.. ~~1fu! ._~~.~!::,.~.~y'~~".::::::~::::::::,::.:-:::::=..:..:...:::::~.:-::::::=.:-:.-:::::::::-:.=,,,,,Q~~;~~gdOrW~O AND WHEREAS the total amount heretofore authorized to be borrowed ~ for ~E:.,'"":;,,::,,: the purposes mentioned in subsection (1) of Section 329 of The Municipal Act is Ily-IalO(o) .- ~_. .!!Jl. mm....dol/ars. of which the Corporation has already borrowed a total of....~,. .......I8.g .dollars. THEREFORE the Council of The Corporation of the..,~.9.00y."., of ~~!!'!". ...".. ..".. ....hereby enacts as follows: or Deputy Treasurer 1. The Head and the Treasurer/are hereby authorized on behaJf of the Corporation to borrow from time to time, by way of promissory note, from the Bank of Montreal. a sum or sums not exceeding in the a{jgregate......'!:W.Q."H.~~~!.9.~.I."..f.!y..:;..J:UmP..K~P:,,,:;r;.l:!p.y.~Akl'P..... ..=::::::.:=:::::::::::=:::::::::::::.."QQIJQ9....dollars to meet, until the taxes are collected. the 1980) current expenditures of the Corporation for the year."'including the amounts required for the purposes mentioned in subsection (1) of the said Section 329, and to give, on behalf of the Cor- poration, to the sank a promisS1Jry note or notes, sealed with the corporate seal and signed by them for the moneys so borrowed with interest at a rate not exceeding...._F.R.Il:lE....per centum per annum. which may be paid in adll:ance or otherwise. 2. All sums borrowed from.the said Bank, for any or all of the purposes mentioned iri the said Section 329, shall, with interest thereon, be a charge upon the whole of the revenues of the Corporation for the current year and for all preceding years, as and when such revenues are received. 3. The Treasurer is hereby authorized and directed to apply in payment of all sums borrowed pursuant to the authority of this By.law; as ~ell as all other sums borrowed in this year and any previous years, from the said Bank for any or all of the purposes mentioned in the said Section 329, together with interest thereon, all of the moneys hereafter collec~ed _or received on account or realized in respect of the taxes levied for the current year and preceding years and all of the moneys collemed or received from any other source, which may lawfully be applied for such purpose. Passed this... l.:a:.b.".. .day of.. ..P.e.(;~;~I):;:~.r. .19...7.2. if...~~:H~.~rde.n. m~..:.;:~';:......;:...:;.. c'> CORPORATE - 0_. I hereby certifythatthe foregoing is a true copy of By.law No...7..9.":":H.1. ..of The Corpora- tion ofthe...,,,_..f2~g!:y';...... .......m...OL......~1.8.-ig......... . ... ....in the Province of Ontario, duly passed at a meeting of the Ceuncil of the said Corporation duly held, and that the said By-Jaw is in full force and effect. Datedthis..."..........lAt.h .daYOf..."..D..li:..c.~.@.b.~X:" ....19...l9. As witness the Seal of the, Corporation. -,.-::::.:::!..::.-;::::;;- '"-r", 'i:j;~ ~n - 39 40 COUN1'Y OF ELGIN By-Law No. 79-42 "BEING A BY_LAl? TO RES1'RTl;r TilE "'EIGIIT OF VF:Jnr:r.FS PASSING OVFR nC:IDGES." WHEREAS Subsection 12 of Section 77 of the Highway Traffic Act (Chapter 202 R.S.D. 1970) provides that:: "The Municipal Corporation or other authority having jurisdic_ tion over a bridge, may by By_Law approved by the Ministry, make. regulations limiting the gross weight of any vehicle, or any class thereof, passing over such bridge."; AND WHEREAS it is deemed expedient to limit the weight of vehicles passing over c~rtain bridges in the County of Elgin; NOW THEREFORE the Council of the COI:"poration of .the County of Elgin enacts as follows: 1. No vehicle or any class thereof, Whether empty_or loaded, shall be operated over any bridge designated in Schedule No. 1 and 2, forming part of this By-Law with a weight ~n excess of weight limit prescribed in the Schedule for such bridge. 2. Any person violating any of the proV1s1ons of~h~sBy_Law shall be subject to the penalty provided in Section 77, Subsection (13) of the Highway Traffic Act:. 3. This By~Law shall not become effective until approved by the Ministry of Transportation and Communications and until a notice of the weight permitted, legibly printed, has been posted up in a conspicuous place at either end of each bridge designated in the attached Schedule. 4. By~Law No. 2538 of the County of Elgin is hereby repealed. READ a first time this 13th day of December, 1979. READ a second time this 13th day of December, 1979. READ a third time and finally passed this 13th day of December, 1979. .---r; ._,' "{, .-""'--.. ;Y a - ~-~_,~r L. A. Longhurst, Warden. G. C. Leverton, Clerk. 41 SCHEDULE NO. BRIDGES ON COUNTY ROADS Schedule Bridge Road Name of Location Weight Year of Type of 1 No. No. Bridge Limit in Const- Floor (me) Tonnes ruction Finish 1. 5..;144 43 Cooks Lot 1, Con. 15 1907 wood V, Township of Bayham 2. 5_146 43 Phillmore Lot 3. Con. 15' 1909 Wood VI, Township of Bayham 42 SCHEDULE NO. 2 COUNTY BRIDGES. ON TOWNSHIP ROADS Schedule Bridge Name of Location Weight Year .of Type .of 2 No. Bridge Limit in Constr_ Floor (MTC) Tonnes uction Finish ~t~ 5~59 R'Obbins Lot 5, 4 1898 Wooden River Road Township .of Southwold 2. 5~60 Fulton Lots 3 & 4, 15 1912 Concrete Mill Road, .Township .of Southwald 3. 5_133 Meeks Lot 16, 1. 1900 Concrete N. U. Road Township .of Southwold 4. 5_138 Jamestown Lot 28, Con. II 15 1908 Bitmuniou 5 Township .of and Wood Yarmouth 5. 5-158 Vienna Lot 14, Con. III 20 Unknown, Concrete Bayham, Now in Reconst_ Village .of Vienna ructed in 1933 43 COUNTY OF ELGIN By-Law No. 79-43 "BEING A BY-LAW CONSENTING TO THE STOPPING UP OF A ROAD ALLOWANCE IN LOT 7. CONCESSION 1. TOWNSHIP OF YARMOUTH. II WHEREAS notice has been received by registered mail from the Township of Yarmouth, indicating their intention to pass a by-law stopping up the Toad allowance in Lot 7, Con- cession 1, Township ofYarrnouth, South of -County Road 24 to Lake Erie (Hawk's Cliff), from sunset to sunrise in each and every day. . AND WHEREAS the County of Elgin has no objection to the said passing of the by-law. NOW. THEREFORE the Corporation of the County of Elgin consents to the passing of " a by-law, stopping up the road allowance as described above, from sunset to sunrise in ~ach and ~yery day. READ a first time this 13th day of December, 1979. READ a second time this 13th day of De~ember) 1979. READ a third time and finally passed this 13th day of December, 1979. ._......-:::::::ec.....-..-<"-<....._(.t.~:_t~../ G. C. Leverton, Clerk. V tl. ~v.J- L. A. Longhurst, Warden. 44 COUNTY OF ELGiN By-Law No. 79-44 "BEING A BY-LA\~ TO APPOD!T A LAND DIVIS10N Cm.l~lITTEE." WHEREAS Section 30 of The Planning Act provides for the constitution and appointment of a Land Division Committee; NOW THEREFORE, the Council of the Corporation df the County of Elgin enacts as follows: 1. That a Land Division Committee is hereby constttuted and the following persons are herepy appointed to membership on the sa~d Committee: John V. McKinlay to hold office until January 1, 1981 H. Paul deRyk to hold office until January 1, 1981 Murray C. Benner to hold office until January 1, 1982 Lorne R. Carroll - to hold office until January 1, 1982 N6ble G. Tufford to hold office until January 1, 1982 Fred S. Shively to hold office until January 1, 1983 Alistair Littlejohn to hold office until January I, 1983. 2. That the members of the Land Division Committee be paid the following remuneration for attending meetings of the said Committee: (a) In attending a meeting of the Committee when it is held in both the forenoon and afternoon or ev~ning of the same day - $50.00. (b) For attending a meeting of the Committee when it is held in either the forenoon, afternoon or the evening - $30.00. (c) In addition to the above remuneration each member shall be paid the following rates for each mile necessarily travelled in attending such meetings: o 3,000 miles over 3,000 miles 22~if. per mi Ie 20rf, per mile. (d) For attending a convention, when authorized by County Council, within a radius of 300 miles of St. Thomas, Ninety Dollars ($90.00) per day plus registration fee. ) (e) For attending a eonvention,when authorized by County Council, outside a radius of 300 miles of St. Thomas, Ninety Dollars ($90.00) .per day, plus registration fee, plus single air fare rates from the London airport to the site of the convention and return. 3. Each member shall be paid, in addition to the above remuner- ation, $10.00 for each application which he investigates. 4. 5. That By-Law No~ 79-26 be and the same is hereby repealed. That this by-law become effective January 1st, 1980. READ a first time this 13th day of December, 1979. READ a second time this 13th day of December, 1979. READ a third time and finally passed this 13th day of December, 1979. ,y't7 -"'-'-- ,,.-"7;';. ",/: '1-(~ G. C. l..,-'vcrton, Clerk. L. A. Lonp,hur-s::, Harden. COUNTY OF ELGIN By-Law No, 79-45 "BEING A BY-LAW TO PROVIDE FRINGE BSNEFITS TO ALL El'1PLOYEES OF THE COUNTY OF ELGIN WHO ARE CONSIDERED IN THE MANAGEMENT CATEGORY," WHEREAS the Council of the Corporation of the County of Elgin has designated certain positions to be a management category group. AND WHEREAS the Corporation of the County of Elgin wish to provide certain fringe benefits to this group of employees. NOW THEREFORE the Council of the Corporation of the County of Elgin enacts that the employees in the following management category be and are hereby entitled to the following fringe benefits: 1. Engineer 2. Clerk-Treasurer 3. Director, Homes for Senior Citizens 4. County Librarian 5. Assistant Engineer 6. General Superintendent 7. Director, Social Services 8. Director of Nursing 9. Assistant General Superintendent 10. Engineering Technician 11. Assistant Homes Administrator 12. Maintenance Supervisor 13. Assistant Director of Nursing 14. Deputy Clerk-Treasurer 15. Library Supervisor 16. Dietary Supervisor 17. Laundry and Housekeeping Supervisor 18. Roads Office Co-Ordinator. 1. PAID HOLIDAYS - 1.01 All regular employees will be credited with pay computed at straight time for each of the following paid holidays: New Year's Day *Second Monday of February Good Friday Easter Monday Victor-ia Day Dominion Day Civic Holiday Labour Day Thanksgiving Day Christmas Day Boxing Day. *For all employees, exclusive of Elgin Manor and Terrace Lodge, November 11th will be substituted for the "Second Monday in Februaryll. provided that: (a) The employee is not absent on the days he/she is scheduled to work immediately preceding and follow- ing the holiday, or the day granted in lieu thereof unless excused because of illness or other reason- able excuse. (b) The employee is not absent on the paid holiday after being scheduled to work. 45 46 - 2 - 1.02 If one of the paid holidays occurs on an employee's regular day off, the employee will receive an extra day off within tbirty (30) Jays following Lhe holiday, and at a time that is mutually agreed upon between the Employer and the employee. 1.03 If one of the paid holidays occurs during an employee's vacation, the employee will receive an additional day off which may be added to his/her vacation. 1.04 It is understood and agreed that an employee is entitled to receive the benefits provided in this Article for work performed on a Paid Holiday only where the majority of the hours worked by the employee on his/her shift fall on the Paid Holiday. 2. VACATIONS- 2.01 For the purpose of computing vacation entitleQent, the vacation year shall begin on January 1st and end on the following Decemb~r 31st. 2.02 Every employee shall be granted an annual vacation with pay according to his/her credited service as follows: (a) Where at December 31st, in any year, an employee has completed less than one year of continuous service, he/she shall receive two weeks vacation in the following vacation year. Vacation pay shall be calculated at four (4%) per cent of total wages during the twelve months immediately preceding December 31st. (b) Where at December 31st in any year, an employee has completed one year continuous service, he/she shall receive two (2) weeks vacation in the following vacation year. Vacation pay shall be calculated at four (4%) per cent of total wages, during the twelve months immediately preceding December 31st or two week's regular pay, whichever is the greater. (c) Where at December 31st, an employee has completed two (2) years of continuous service, he/she shall receive three (3) weeks vacation in the following vacation year. (d) Where at December 31st, an employee has completed six (6) years of continuous service, he/she shall receive four (4) weeks vacation, in the following vacation year. (e) Where at December 31st, an employee has completed twelve (12) years of continuous service, he/she shall receive five (5) weeks vacation, in the fol- lowing vacation year. Vacation pay for (c), (d) and (e) shall be based on his/her normal work week and his/her regular rate of pay, but shall not include overtime or other increments. (f) Every employee who does not otherwise qualify under the provisions of this section, shall be paid in accordance with "The Employment Standards Act". 2.03 The vacation and vacation pay entitlement of an employee who is absent from work without pay for a period in excess of one month shall be calculated on the basis of actual time on the payroll during which he/she is in receipt of remuneration from the employer. - 3 - 2.04 An employee's vacation and vacation pay entitlement shall be based upon continuouS service performed for the employer during the previous vacation year, in accordance with the provisions of this Article. 2.05 The prorating of vacation entitlement as outlined in Articles 2.03 and 2.04 shall not result in an employee being entitled to less than two weeks vacation in any year. 2.06 Total wages in this section shall include all money received by an employee but does not include: (a) previously paid vacation pay (b) money paid on behalf of the employee to insurance plans (DHIP, LTD, Life, ERe). 2.07 In order to receive vacation pay in advance, an employee shall make a request in writing to his/her supervisor not less than two weeks in advance of the date his/her vacation is to commence. Such advance shall cover only the pay period or pay periods falling within the em- ployee's vacation. 3. SICK LEAVE - 3.01 Each employee will be credited with one and one-half (1~) days of sick leave at the end of each month of service. 3.02 An employee shall not be granted any sick leave credits until he/she has completed three (3) months continuous service with the Employer; however, upon completion. of three (3) months service, the employee shall, subject to Clause 3.03, be credited with four and one-half (4~) days sick leave. Where a regular full-time employee is absent from work for a period in excess of three (3) working days in a calendar month, the sick leave credit referred to in Clause 3.01 shall be as follows: 3.03 WORKING DAYS ABSENT 0-3 3~ - 10 10~ - 17~ 18 or more MONTHLY SICK LEAVE CREDIT l~ davs 1 day ?:z day o Provided, however, that the above provision shall not apply to an employee: (a) Who does not work hisiher regular shift because of emergency or other conditions beyond the control of the.employee, or has been requested by his/her Supervisor to work different hour~; (b) Who is on vacation; (c) Who is on a paid holiday; The above provisions shall, however, apply to an employee: (a~ Who is absent because of illnesS or injury; (b) Who is absent without leave; (c) k~o is absent without pay. 3.04 The unused portion of sick leave credits in anyone year shall be allowed to accumulate without limitation. 47 48 - 4 - 3.05 When an employee is absent as a result of an accident while at work, or illness inherent to OCcupation, 3-:1d as a result is receiving ~Jorkmcn'$ Compensation, as awarded by the Workmen's Compensation Board, he/she may receive the difference between his/her regular pay ;Ind the Board's award if unused sick leave credits are available for the purpose. If such employee is not eligible for Workmen's Compensation, he/she may receive sick pay to the extent that sick pay credits, if any, are available. 3.06 Any employee discharged for cause, whose discharge is not reversed through subsequent proceedings, shall lose and forfeit all sick leave credits. I 3.07 To qualify and "be paid sick leave from credits accumu- lated, an employee must give two (2) hours notice of his/her inability to be on any shift provided, howev~r, that if there be an emergency and notice, by reason of the said emergency, is not given, this requirement will not be enforced. 3.08 After an employee has had three (3) periods of sick leave of three (3) days or less within a calendar year, the Employer may refuse to pay for the fourth or sub- sequent period of sick leave, notwithstanding that the employee has accumulated sick leave to hiS/her credit. It is understood that this provision is an endeavor to eliminate abuses of sick leave and is in addition to any other disciplinary action which the Employer may deem fit to invoke. Where sick leave absence has been in excess of three (3) consecutive days the employee shall not be paid sick leave credits unless he/she furnishes the Head of his/her Department with a Doctor's Certificate or other explanations satisfactory to the Employer. 3.09 Where an employee having more than five (5) years con- secutive service ceases to be employed by the County, there shall be paid to him/her or hiS/her personal representative, or failing a personal representative to such other person as the Employer may determine, an amount computed on the basis of his/her rate of pay at the date of leaving the employ of the County for a period equal to fifty (50%) per cent of the value of hiS/her sick leave credits, but the amount shall not exceed six (6) months pay. 3.10 An employee, who is absent from employment due to pregnancy or childbirth, is not eligible for sick leave pay. 4. COMPASSIONATE LEAVE OF ABSENCE _ 4..01 In the event of the death of a member of an employee1s immediate family, the immediate family being restricted to mother, father, sister, brother, Spouse, child, grandchild, where the said employee is attending the funeral, or assisting in arrangements for the funeral, the Employer shall arrange leave with pay not to exceed three (3) days. The three (3) days shall, however, include normal days off and shall conclude on the day of the funeral. The employer will give rull consider- ation to granting additional time off without pay upon application by the employee. 4.02 In the case of the death of the employee's mother-in-law, father-in-law, brother-in-law, sister-in-law, grandfather or grandmother, up to one day may be granted without loss or regular pay where necessary to enable the employee to attend the funeral. 49 - 5 - 5. PERSONAL LEAVE OF ABSENCE 5.01 The Employer may grant leave of absence without pay to any employee for legitimate personal rea50n~. 5.02 Employees who are on leave of absence will not be considered to be laid off and their seniority shall continue to accumulate during such absence. 5.03 Employees who are on leave of absence will not engage in gainful employment while on such leave, or utilize a leave of absence for purposes other than those for which the leave of absence was granted, and if an employee does engage in gainful employment while on such leave of absence or utilize the leave of absence for purposes other than those. for which the leave of absence was granted, may, at the discretion of the Em- ployer be considered as a voluntary quit. 6. HEALTH AND WELFARE 6.01 Ontario Hospital Insurance Plan (O.H.I.P.) The Employer agrees to pay one hundred (100%) per cent of the billing rate of the Ontario Health Insurance Plan (O.H.I.P.) for all employees eligible under the plan. 6.02 Extended Health Care (E.H.C.) The Employer agrees to pay one hundred (100%) per cent of the billing. rate cif Blue Cross Extended Health Care coverage ($10.00 - $20.00 deductible). 6.03 Ontario Municipal Employees Retirement System (O.M.E.R.S.) The Employer agrees to pay fifty (50'70) per cent of .the O.M.E.R.S. plan in respect of pension, in accordance with the Cciunty of Elgin By-Law No. 1838, as amended by By-Law No. 2059. 6.04 Long Term Disability (L.T.D.) The Employer agrees to pay sixty (60%) per cent of the premium of a long term disability insurance plan which will pay 66 2/3% of the employee's monthly earnings to a maximum of $1,500.00. The present plan, through Mutual Life of Canada, calls for a qualifying period of 120 days or expiration of sick leave, whichever is greater. Upon completion of the probationary period, all employees, not covered by a collective agreement, shall as a con- dition of employment, become members of the Long Term Disability plan. (Increase in County contribution to 60% and new maximum of $1,500.00 to be effective May 1, 19SOJ 6 .05 DENTAL The Employer agrees to pay fifty (50%) per cent of the premium of a dental plan (Blue Cross #9 or equivalent) providing 75% of the eligible persons wish to participate. All new employees will be required to participate as a condition of employment, unless proof that the person has a similar coverage through a spouse's employment is provided. In this case the person would not be considered an eligible applicant. 6.06 LIFE INSURANCE The Employer agrees to pay fifty (50%) per cent of the premium of term life insurance, in the amount of two times the employee's annual salary, to the nearest $500.00, providing 75% of the employees wish to participate. All new employees will be required to participate as a con- dition of employment. 50 - 6 - 7. JURY DUTY - 7.01 An employee who is actually at wo~k for the Employer and has completed his/her probationary peri~d and is called for service on Jury Duty shall be entitled to receive from the Employer the difference in pay between the Jury Duty pay and what he/she would have received from the Employer, computed at straight time for the time necessarily and actually spent on Jury Duty during the hours scheduled to work during a normal work week. The employee shall provide proof of hours engaged on Jury Duty and proof of payment therefore. 8. EMPLOYEES _ 8.01 In this by-law, employees means any salaried officer, clerk, workman, servant or any other person in the employ of the County of Elgin, who has completed his/her ninety (90) day probationary period, unless stated otherwise in this or some related by-law. 8.02 Employee does not include any casual, seasonal or part- time employee unless stated otherwise. 8.03 Current County employees shall be advised of all staff vacancies, when such vacancies are being advertised in the newspaper. 9. RETIREMENT 9.01 Retirement in this by-law, means having attained the age of sixty-five (65) years or earlier if substantiated by a Medical Doctor's Certificate, stating that retirement is necessary because of permanent disability. 9.02 The Normal Retirement age for employees covered by this by-law shall be sixty-five (65) years. 9-.03 An employee having reached the Normal Retirement age may, at the pleasure of the Elgin County Council, continue his/her employment on a yearly basis. 9.04 All cash liabilities for sick credits and vacation, for employees who are allowed to work beyond the age of 65 years, be settled at the time of normal retirement and that no future liabilities be accepted for sick credits and vacation be paid at the following rates: Entitled to less than 3 weeks vacation - 4'% of total earnings Entitled to 3 weeks vacation - 6'% of total earnings Entitled to 4 weeks vacation - 8% of total earnings Enti tIed to 5 weeks vacation - 10% of total earnings. 10. SALARY INCREMENT - 10.01 Employees starting employment with the County of Elgin prior to September 1st, in any year will be eligible for their first annual increment on the first day after January 1st of the following year. 10.02 Employees starting employment with the County of Elgin on or after September 1st, in any year will be eligible for their first annual increment on the first pay after January 1st of the second following year. 10.03 Increments are not to be considered automatic because of completing service as indicated above. 11. CASUAL OR SEASONAL EMPLOYEES _ 11.01 Vacation pay for casual or seasonal employees shall be paid in accordance with the Employment Standards Act. 51 - 7 - 11.02 Employees hired for the Road Department on a seasonal basis, not to exceed six (6) months, shall be exempt from qualifying for the usual fringe benefits extended to regular employees, upon completion of their proba- tionary period. However, in the event the employee is subsequently, without a break in employment, hired as full time, he/she shall immediately be eligible for the benefits based on the period employed, with the exception of benefits for O.M.E.R.S. 12. MILEAGE RATES - 12.01 The following rates shall be paid to all county employees using their own private cars: o - 5,000 miles Over 5,000 miles 2St per mile 21i per mile. 13. That By-Law No. 2528 and 79-32 be, and the same are hereby repealed. 14. This by-law shall become effective January 1st, 1980, unless otherwise noted. READ a first time this 13th day of December, 1979. READ a second time this 13th day of December, 1979. READ a third time and finally passed this 13th day of December, 1979. --.~~----~< ~ G. C. Leverton, Clerk. (;!: (2 ;t:,w'~ '" L. A. Longnurst. Warden. 52 COUNTY OF ELGIN By-Law No. 79-46 "BEING A BY-LAW TO p"ROVTnl", FRINGE BENEFITS TO AJ,L E"1PLOYEES OF THE COUNTY OF ET.GTN l.JHO A RF. NOT COVERED BY A cm.1 ,F.CTIVE AGREEMENT OR INCT.1JnED IN THE MANAGEMENT r.ATRr.ORY." WHEREAS some employees of the County of Elgin are working under a Collective Agreement which includes certain fringe benefi ts. AND WHEREAS the Corporation. of the County of Elgin wishes to provide similar fringe benefits for the remainder of its employees who are not included in a Collective Agree- ment. NOW THEREFORE the Council of the Corporation of the County of Elgin enacts that all employees working for the County of Elgin without a collective agreement or considered in the management category he and are hereby entitled to the following fringe benefits: 1. PAID HOLIDAYS _ 1.01 All regular employees will be credited with pay computed at straight time for each of the following paid holidays: New Year's Day *Second Monday of February Good Friday Easter Monday Victoria Day Dominion Day Civic Holiday Labour Day Thanksgiving Day Christmas Day Boxing Day *For all employees, exclusive of Elgin Manor and Terrace Lodge, November 11th will be substituted for the "Second Monday in February". provided that: (a) The employee is not absent on the days he/she is scheduled to work immediately preceding and follow- ing the holiday, or the day granted in lieu thereof, unless excused because of illness or other reason- able excuse. (b) The employee is not absent on the paid holiday after being scheduled to work. 1.02 Employees required to work on a Paid Holiday shall at the option of the Employer receive either: (a) Pay at the rate of time and one-half the employee's regular rate for work performed on such HOliday, in addition to the employee's regular pay, or (b) Pay at the rate of time and one-half the employee's regu12r rate for work performed on such Holiday, and an alternative day off either thirty (30) days before or thirty (30) days following the holiday. 1.03 Notwithstanding anything herein contained to the contrary, if one of the Paid Holidays occurs on an employee's reg- ular day off or during an employee's vacation period and the employee is required to work, the employee will re- ceive credit for the said Holiday at straight time and in addition ",ill receive two and one-half (21i) times his/her regular rate of pay for all hours worked on the Paid Holiday. - 2 - 1.04 If one of the paid holidays occurs on nn employee's regular day off, the employee will receive an extra day off within thirty (30) days following the holiday, and at a time that is mutually agreed upon between the Employer and the employee. 1.05 If one of the paid holidays occurs during an employee's vacation; the employee will receive an additional day off which may be added to his/her vacation. 1.06 It is understood and agreed that an employee is entitled to receive the benefits provided in this Article for work performed on a Paid Holiday only where the majority of the hOUTS worked by the employee on his/her shift fall on the Paid Holiday. 2. VACATIONS 2.01 For the purpose of computing vacation entitlement, the vacation year shall begin on January 1st and end on the following December 31st. 2;02 Every employee shall be granted an annual vacation with pay according to his/her credited service as follows: (a) Where at December 31st, in any year, an employee has completed less than one year of continuous service, he/she shall receive two weeks vacation in the following vacation year. Vacation pay shall be calculated at four (4%) per cent of total wages during the twelve months immediately preceding December 31st. (b) Where at December 31st in any year, an employee has completed one year continuous service, he/she shall receive two (2) weeks vacation in the follow- ing vacation year. Vacation pay shall be calculated at four (4%) per cent, of, total wages, during the twelve months immediately preceding December 31st or two week's regular pay, whichever is the greater. (c) Where at December 31st, an employee has completed four (4) years of continuous service, he/she shall receive three (3) weeks vacation in the following vacation year. (d) Where at December 31st, an employee has completed eight (8) years of continuous service, he/she shall receive four (4) weeks vacation, in the following vacation year. (e) Where at December 31st, an employee has completed fourteen (14) years of continuous service, he/she shall receive five (5) weeks vacation, in the fol- lowing year. Vacation pay for (c), (d) and (e) shall be based on his/her normal work week and his/her regular rate of pay, but shall not include overtime or other increments. (f) Every employee who does not otherwise qualify under the provisions of this section, shall be paid in accordance with "The Employment Standards Act". 2.03 The vacation and vacation pay entitlement of an employee who is absent from work without pay for a period in excess of one month shall be calculated on the basis of actual time on the payroll during which be/she is in receipt of remuneration from the employer. 53 54 - 3 - 2.04 An employee's vacation nnd V;lc,ltion ray entiLlement shall be bnscd upon continuous service r)('r[nrmc<! for. the employer during the previous vacacion year, in accordance with the provisions of this Article. 2.05 The prorating of vacation entitlement as outlined in Articles 2.03 and 2.04 shall not result in an employee being entitled to less than two weeks vacation in any year. 2.06 Total wages in this section shall include all money received by an employee but does not include: (a) previously paid vacation pay (b) money paid on behalf of the employee to insurance plans (DHIP, LTD, Life, EHC). 2.07 In order to receive vacation pay in advance, an employee shall make a req~est in writing to his/her supervisor not less than two weeks in advance of the date his/her vacation is to commence. Such advance shall cover only the pay period or pay periods falling within the em- ployee's vacation. 3. SICK LEAVE - 3.01 Each employee will be credited with one and one-half (l~) days of sick leave at the end of each month of service. 3.02 An employee shall not be granted any sick leave credits until he/she has completed three (3) months continuous service with the Employer; however, upon completion of three (3) months service, the employee shall, subject to Clause 3.03, be credited with four and one-half (~) days sick leave. Where a regular full-time employee is absent from work for a period in excess of three (3) working days in a calendar month, the sick leave credit referred to in Clause 3.01 shall be as follows: 3.03 WORKING DAYS ABSENT MONTHLY SICK LEAVE CREDIT o 3, - 10, - 18 or 3 10 l7~ more 1, 1 , o days day day Provided, however, that the above provision shall not apply to an employee: (a) Who does ~ot work his/her regular shift because of emergency or other conditions beyond the control of the employee, or has been requested by his/her Supervisor .to work different hours; (b) Who is on vacation; (c) Who is on a paid holiday; The above provisions shall, howev0r, apply to an employee: (a) Who is absent because of illness or injury; (b) Who is absent without leave; (e) Who is absent without pay. 3.04 The unused portion of sick leave credits in anyone year shall be allovled to accumulate without limitation. - 4 - 3.05 When an employee is absent as a result of an accident while at work, or illness inherent to occupation, and as a result is receiving Horkfjicn's Compensation, as awarded by the \.Jorkmen's Compensation Board, he/she may receive the difference between his/her regular pay and the Board's award if unused sick leave credits are available for the purpose. If such employee is not eligible for Workmen's Compensation, he/she may receive sick pay to the extent that sick pay credits, if any. are available. 3.06 Any employee discharged for cause, whose discharge is not reversed through subsequent proceedings, shall lose and forfeit all sick leave credits. 3.07 To qualify and be paid sick leave from credits accumu- lated, an employee must give two (2) hours notice of his/her inability to be on any shift provided, however, that if there be an emergency and notice, by reason of the said emergency, is not given, this requirement will not be enforced. 3;08 After an employee has had three (3) periods of sick leave of three (3) days or less within a calendar year, the Employer may refuse to pay for the fourth or sub- sequent period of sick leave, notwithstanding that the employee has accumulated sick leave to his/her credit. It is understood that this provision is an endeavor to eliminate abuses of sick leave and is in addition to any other disciplinary action which the Employer may deem fit to invoke. Where sick leave absence has been in excess of three (3) consecutive days the employee shall not be paid sick leave credits unless he/she furnishes the Head of his/her Department with a Doctor1s Certificate or other explanations satisfactory to the Employer. 3.09 Where an employee having more than five (5) years con- secutive service ceases to be employed by the County, there shall be paid to him/her or his/her personal representative, or failing a personal representative to such other person as the Employer may determine, an amount computed on the basis of his/her rate of pay at the date of leaving the emrloy of the County for a period equal to fifty (50%) per cent of the value of his/her sick leave credits, but the amount shall not exceed six (6) months pay. 3.10 An employee, who is absent from employment due to pregnancy or childbirth, is not eligible for sick leave pay. 4. COMPASSIONATE LEAVE OF ABSENCE 4.01 In the event of the death of a member of an employee1s immediate family, the immediate family being restricted to mother, father, sister, brother, spouse, child, grandchild, where the said employee is attending the funeral, or assisting in arrangements for the funeral, the Employer shall arrange leave with pay not to exceed three (3) days. The three (~) days shall, however, include normal days off and shall conclude on the day of the funeral. The employer will give full consider- ation to granting additional time off without pay upon application by the employee. 4.02 In the case of the death of the employee's mother-in-law, father-in-law, brother-in-law, sister-in-law, grandfather or grandmother, up to one day may be granted without loss or regular pay where necessary to enable the employee to attend the funeral. 55 56 - 5 - 5. PERSONAL LEAVE OF ABSENCE 5.01 The Employer may grant leave of absence without pay to any employee for legitimate personal reason?_ 5.02 Employees who are on leave of absence will not be considered to be laid off and their seniority shall continue to accumulate during such absence. 5.03 Employees who are on leave of absence will not engage in gainful employment while on such leave, OT. utilize a leave of absence for purposes other than those for which the leave of absence was granted, and if an employee does engage in gainful employment while on such leave of absence or utilize the leave of absence for purposes other than those for which the leave of absence was granted, may, at the discretion of the Em- ployer be considered as a voluntary quit. 6. HEALTH AND WELFARE 6.01 Ontario Hospital Insurance Plan (O.H.I.P.) The Employer agrees to pay one hundred (100%) per cent of the billing rate of the Ontario Health Insurance Plan (O.H.I.P.) for all employees eligible under the plan. 6.02 Extended Health Care (E.H.C.) The Employer agrees to pay one hundred (100%) per cent of the billing, rate of. Blue Cross Extended Health Care coverage ($10.00 - $20.00 deductible). 6.03 Oritario Municipal Employees Retirement System (O.M.E.R.S.) The Employer agrees to pay fifty (50%) per cent of the Q.M.E.R.S. plan in respect of pension, in accordance with the County of Elgin By-Law No. 1838, as amended by ~y-Law No~ 2059. 6.04 Long Term Disability (L.T.D.) The Employer agrees to pay sixty (60%) per cent of the premium of a long term disability insurance plan which will pay 66 2/3% of the employee's monthly earnings to a maximum of $1,500.00. The present plan, through Mutual Life of Canada, calls for a qualifying period of 120 days or expiration of sick leave, whichever is greater. Upon completion of the probationary period, all employees, not covered by a collective agreement, shall as a con- dition of employment, become members of the Long Term Disability plan. (Increase in County contribution to 60% and new maximum of $1,500.00 to be effective May 1,1980.) 6.05 DENTAL The Employer agrees to pay fifty (50%) per cent of the premium of a dental plan (Blue Cross #9 or equivalent) providing 75% of the eligible persons wish to participate. All new employees will be required to participate as a condition of employment, unless proof that the person has a similar coverage through a spouse's employment is provided. In this case the person would not be considered an eligible applicant. 6.06 LIFE INSURANCE The Employer agrees to pay fifty (50%) per cent of the premium of term life insurance, in the amount of two times the employee's annual salary, to che nearest $500.00, providing 75% of the employees wish to participate. All new employees will be required to participate as a con- dition of employment. - 6 - 7 . JURY DUTY - 7.01 An employee who is actually at work for the Employer and has completed his/herprobationary period and is called for service on Jury Duty shall be entitled to receive from the Employer the difference in pay between the Jury Duty pay and what he/she would have received from the Employer, computed at straight time for the time necessarily and actually spent on Jury Duty during the hOUTS scheduled to work during a normal work week. The employee shall provide proof of hours engaged on Jury Duty and proof of payment therefore. 8. EMPLOYEES - 8.01 In this by-law, employees means any salaried officer, clerk, workman, servant or any other person in the employ of the County of Elgin, who has completed his/her ninety (90) day probationary period, unless stated otherwise in this or some relatedby~law. 8..02 Employee does not include any casual, seasonal or part- time employee unless stated otherwise. 8.03 Current County employees shall be advised of all staff vacancies; when such vacancies are being advertised in the newspaper. 9. RETIREMENT 9.01 Retirement in this by-law, means having ,attained the age ofsixty~five (65) years or earlier if substantiated by a Medical Doctor's Certificate, stating that retirement is necessary because of permanent disability. 9.02 The Normal Retirement age for employees covered by this by-law shall be sixty-five (65) years. 9.03 An employee having reached the Normal Retirement age may, at the pleasure of the Elgin County Council, continue his/her employment on a yearly basis. 9.04 All cash liabilities for sick credits and vacation, for employees who are allowed to work beyond the age of 65 years, be settled at the time of normal retirement and that no future liabilities be accepted for sick credits and vacation be paid at the following rates: Entitled to less than 3 weeks vacation - 4% of total~rnings Entitled to 3 weeks vacation -6% of total earnings Entitled to 4 weeks vacation - 8% of total earnings Entitled to 5 weeks vacation -lOiQof total earnings. 10. SALARY INCREMENT - 10.01 Employees starting employment with the County of Elgin prior to September 1st, in any year will be eligible for their first annual increment on the first day after January 1st of the following, year. 10.02 Employees starting employment with the County of Elgin on or after September 1st, in any year will be eligible for their first annual increment on the first pay after January 1st of the second following year. 10.03 Increments are not to be considered automatic because of completing service as indicated above. 11. CASUAL OR SEASONAL EMPLOYEES - 11.01 Vacation pay for casual aT seasonal employees shall be paid in accordance with the Employment Standards Act. 57 58 ~ 7 - 11.02 Employees hired for the RO<ld Department on [I seasonal basis not to excl'ed six (6) months, Sh,311 he ('xer.1Dt from qualifying for the usual fringe bcnetits extended to regular employees, upon completion of their prob~- bionary period. However, in the event the employee is subsequently, without a break in employment, hired as full time, he/she shall immediately be eligible for the benefits based on the period employed, with the exception of benefits for O.M.E.R.S. 12. MILEAGE RATES 12.01 The following rates shall be paid to all county employees using theiT own private cars: o - 5,000 miles Over 5,000 miles 25ct per mile 2Ief. per mile. 13. This by-law shall become effective January 1st, 1980, unless otherwise noted. READ a first time this 13th day of December, 1979. READ a second time this 13th day of December, 1979. READ a third time and finally passed this 13th day of December, 1979. G. C. Leverton, Clerk. :f a .~~vJ- v L. A. Longhurst, Warden. .~~,--",-.<--.,--<-~ COUNTY OF ELGIN By-Law No. 79-47 59 "BEING A BY-LAW TO ESTABLISH A PAY SCHEDULE FOR EMPLOYEES COVERED BY THE JOB EVALUATION SCALE. OTHER THAN CERTAIN ROADS DEPARTMENT EMPLOYEES." WHEREAS By-Law No. 2543 presently establishes a pay schedule for positions not covered by agreements or otherwise; AND WHEREAS a review of the rates indicates that adjustments are deemed necessary; NOW THEREFORE the following schedule be and is hereby adopted: 1. C1.ERK-TREASURER'S OFFICE Clerk-Treasurer Deputy Clerk-Treasurer Custodian Land Division Secretary-Treasurer Payroll Supervisor Assistant Custodian Payroll Clerk Clerk-Typist 2. ROADS DEPARTMENT Engineer Assistant County Engineer General Superintendent Assistant General Superintendent Office Co-Ordinator Bookkeeper Clerk-Typist 3. ELGIN -MANOR Director Director of Nursing Assistant Administrator Maintenance Supervisor Assistant Director of Nursing Dietary Supervisor Housekeeping & Laun~ry Supervisor Resident Co-Ordinator Bookkeeper Clerk-Typist 4. TERRACE LODGE Clerk-Typist 5. SOCIAL SERVICES Director Field \~orker Clerk Biweekly Rates $1,004.36_1,046.19_1,089.81_1,135.21 $607.05-632.34-658.67-686.13 $455.85_474.82_494.60_515.25 $412.18-429.39-447.25-465.89 $337.00_351.04_365.67_380.91 Biweekly Rates $1,099.73_1,275.35_1,328.49_1,383.86 Plus use of County car $908.49_946.33_985.75_1,026.83 $823.50-857.81-893.57-930.80 Plus use of County car $744.08_775.06_807.34_840.99 Plus use of County car $549.85-572.78-596.61-621.50 $412.18-429.39-447.25-465.89 $337.00-351.04-365.67-380.91 Biweekly Rates $1,004.36-1,046.19-1,089.81-1,135.21 $744.08_775.06_807.34_840.99 $607.05-632.34-658.67-686.13 $549.85-572.78-596.61-621.50 $499.66-520.47-542.16-564.75 $412.18_429.39_447.25_465.89 $337.00-351.04-365.67-380.91 Biweekly Rates $337.00_351.04_365.67_380.91 Biweekly Rates $823.50-857.81-893.57-930.80 $499.66_520.47_542.16_564.75 $373.72-389.30-405.54-422.41 60 6. LIBRARY Librarian Library Supervisor Bookkeeper Library Assistant Clerk-Typis't - 2 - Bilvcckl v RatE's $908.49-946.33-985.75-1,026.83 $607;05-632.34-658.67_686.13 $412.18-429.39-447.25-465.89 $337.00-351.04-365.67-380.91 7. The following positions, due to working a 40 hour week, are increased by $41.54 biweekl~as an houTs of work premium OVer the rates shown: Custodian Assistant Custodian Office Co~Ordinator. 8. That By-Law No. 2543 and 79-19 be and the same are hereby repealed. 9. That this by-law become effective January 1st, 1980. READ a first time this 13th day of December, 1979. READ a second time this 13th day of December, 1979. READ a third time and finally passed this 13th day or December, 1979. :~;/:';'i.-<.~-<.;<~<:_:>L:'-.'>-"0' G. C. Leverton, Clerk. y!(}.$,~^"r- / L. A. Lorignurst, Warden. 61 COUNTY Of ELGIN By-Law No. 79~48 "BEING A BY-LAW TO ESTABLISH THE SALARY OF THE ELGIN COUNTY CLERK-TREASURER." The Council of the Corporation of the County of Elgin enacts as fol19WS: 1. That the salary of the Clerk-Treasurer of the County of Elgin shall be Nine Hundred and Eighty- One Dollars and Thirty-Six Cents ($981.36) biweekly. 2. That By-Law No. 2546 be, and the same is hereby repealed. That this By-Law shall become effective January ~st 1980. 3. READ a first time this 13th day of December, 1979. READ a second time this 13th day of December, 197~. READ a third time and finally passed this 13th day of December, 1979. .~...:~-'--'<--<.-~~' G. C. Leverton, Clerk. ,Y (). :z/-ar L. A. Long urst, Warden. 62 COUNTY OF El.GIN By-Law No. 79-49 IIBEING A BY-LAW TO ESTABLISH THE SALARY OF THE ELGIN COUNTY DEPUTY CLERK-TREASURER." The Council of the Corporation of the County of Elgin enacts as follows: 1. That the salary of the Deputy Clerk-Treasurer of the County of Elgin shall be Six Hundred and Eighty-Six Dollars and Thirteen Cents ($686.13) biweekly. 2. That By-Law No. 2547 be, and the same is hereby repealed. That this By-Law shall become effective January 1st, 1980., 3. READ a first time this 13th day of December, 1979. READ a second time this 13th day of December, 1979. READ a third time and finally passed t~is 13th day of December, 1979 ~-<.....c_.......~{h.-..../ G. C. Leverton, Clerk. y a .4---L~",1- L. A. Longhurst, Warden. 63 COUNTY OF ELCIN By-Law No. 79-50 "BEING A BY-LAW TO AMEND BY-LA!,,] NO. 1696. THEREBY ADJUSTING THE SALARY OF. THE F.l.C:TN COUNTY ROAD SUPERINTENDENT." WHEREAS By~Law No. 1696 deals with the appointment and remuneration of a Road Superintendent for the County of Elgin. AND WHEREAS By-Law No. 1696 is presently amended by By-Law No. 2548. AND WHEREAS it is now deemed advisable to change the present salary of the Elgin County Road Superintendent. NOW THEREFORE the Council of the Municipal Corpor:- ation of the County of Elgin enacts as follows: 1. That Clause (4) of By-Law No. 1696, as amended by By-Law No. 2548, be deleted, and the following substituted therefore: 2. "That the salary or remuneration of the Road Superintendent shall be One Thousand, Three Hundred and Eighty-Three Dollars and Eighty- Six Cents ($1,383.86) biweekly, plus the use of a County Car.n That By-Law No. 2548 be, and the same is hereby repealed. That this By-Law shall take effect on January 1st, 1980. 3. READ a first time this 13th day of December, 1979. READ a second time this 13th day of December, 1979. READ a third time and finally passed this 13th day of December, 1979. --~.~:. .>L.~,. l!? t(' .x~",~{~~/ L. A. Lo"~ghurst, Warden. G. C. Leverton, Clerk. 64 COUNTY OF ELGIN By-Law No. 79-51 "BEING A BY-LAW TO ESTABLISH THE SA1.ARY OF' 'TAl': ASSISTANT ENGINEER FOR THE COUNTY OF ELGIN." The Council of the Corporation of the County of Elgin enacts as follows: 1. That the salary for the position of Assistant Engineer shall be Nine Hundred and Eighty- Five Dollars and Seventy-Five Cents ($985.75) biweekly. That By-Law No. 79-15 be, and the same is hereby repealed. That this By-Law shall become effective January I, 1980. ' 2. 3. READ a first time this 13th day of December, 1979. READ a second time this 13th day of December, 1979. READ a third time and finally passed this 13th day of December, 1979. ~-?""'"'-<....-<~.........--<7'-<-.~ G. C. Leverton, Clerk. Ya.~d~ / L. A. Longhurst, Warden. COUNTY OF F.I..GIN By-Law No. 79-52 "BEING A BY-LAW TO ESTABLISH THE SALARY OF THE DIRECTOR OF THR Rl.r.TN COUNTY HOMES FOR SENT OR CITIZENS." The Council of the Corporation of the County of Elgin enacts as follows: 1. That the salary of the Director of the Elgin County Homes for Senior Citizens shall be One Thousand, One Hundred and Thirty-Five Dollars and Twenty-One Cents ($1,135.21) biweekly. That By-Law No. 2549 be and the same is hereby repealed. That this By-Law become effective January 1st, 1980. 2. 3. READ a first time this 13th day of December, 1979. READ a second time this 13th day of December, 1979. READ a third time and finally passed this 13th day of December, 1979. ~,_<--.<-"':"'.l~ G. C. Leverton, Clerk. V. tJ. r:6S~ "T L. A. Longhurst, Warden. 65 66 COU~! Y OF He] N By-Law No. 79-53 "BEING A BY-LA\oJ TO AMEND BY-LAI-! NO. 2467. THEREBY ADJUSTING THE SALARY OF THE ASSTSTANT ADi1TNTSTRATOR FOR THE ELGIN COUNTY HOMES FOR SENIOR CITIZENS." WHEREAS By-Law No. 2467 deals with the appointment and remuneration of an Assistant Administrator for the Elgin County Homes for Senior Citizens. AND WHEREAS it is now deemed advisable to change the present salary of the said Assistant Administrator. NOW THEREFORE the Council of the Corporation of the County of Elgin enacts as follows: 1. That Clause (2) of By-Law No. 2467, as amended by By-Law No. 2550, be deleted, and the following sub- stituted therefore: "That his salary as Assistant Administrator be Eight Hundred and Forty-Eight Dollars and Ninety- Nine Cents ($840.99) biweekly." 2. That By-Law No. 2550 be, and the same is hereby repealed. That this By-Law become effective January 1st, 1980. 3. READ a first time this 13th day of December, 1979. READ a second time this 13th day of December, 1979. READ a third time and finally passed this 13th day of December, 1979. G. C. Leverton, Clerk. y tl. ~J'?c~~ L. A. Longhurst, Warden. ~-,-<<,--~.__;c.,-.-,.,-<_.,.,:..-....-.J 67 COUNTY OF ELGIN By-Law No. 79-54 "BEING A BY-LAW TO ESTABLISH THE SALARY OF THE ELGIN COUNTY SOCIAL SERVICES DIRECTOR." The Council of the Corporation of the County of Elgin enacts as follows: 1. That the salary of the Social Services Director of the County of Elgin shall be Nine Hundred and Thirty Dollars and Eighty Cents ($930.80) biweekly. 2. That this By-Law shall become effective January 1, 1980, subject to the approval of the Minister of Community and Social Services. 3. That By-Law No. 2551, be and the same is hereby repealed. . READ a first time this 13th day of December, 1979. READ a second time this 13th day of December, 1979. READ a third time and finally passed this 13th day of December, 1979. .~,~/-...."'-.<>"-<-<.~' G. C. Leverton, Clerk. Y' tl. ~<>~~ / 1. A. Longhurst, Warden. 68 COUN1Y OF ELGIN By-Law No. 79-55 "BEING A BY-LAW TO AMEND BY-LAW NO. 2297. THEREBY ADJUSTING THE SALARY OF THE SECRETARY-TREASURER OF THE COUNTY OF F.T,C,TN LAND.DIVISION COMMITTEE." WHEREAS By-Law No. 2297 deals with the appointment and remuneration of a Secretary-Treasurer of the County of Elgin Land Division Committee. AND WHEREAS By-Law No. 2297 is presently amended by By-Law No. 2552. AND WHEREAS it is deemed advisable to change the present salary of the Secretary-Treasurer. NOW THEREFORE the Council of the Corporation of the County of Elgin enacts. as follows: 1. That Clause (2) of By-Law No. 2297, as amended by By-Law No. 2552, be deleted, and the following substituted therefore: flThat the salary of the Secretary-Treasurer of the County of Elgin Land Division Committee shall be as follows: Effective January 1st, 1980 Effective July 1st, 1980 $429.39 biweekly $,447.25 biweekly." 2. That By-Law No. 2552 be and the same is hereby repealed. That this By-Law become effective January 1, 1980. 3. READ a first time this 13th day of December. 1979. READ a second time this 13th day of December. 1979. READ a third ~ime and finally passed this 13th day of Decemberj 1979 G. C. Leverton, Clerk. :/ az;!~A~"t/'- L. A. LongnGrst, Warden. .~-...<-".,-'----.._(~-'~/ 69 COUNTY OF ELGIN By-Law No. 79-56 "BEING A BY-LAW TO ESTABLISH RATES OF PAY FOR PART TINE EMPLOYEES," WHEREAS certain positions only require persons to work less than full time. AND WHEREAS it is necessary in some instances to engage a person for a short period of time. adopted: THEREFORE the following rates be and are hereby 1. ELGIN MANOR Barber Beautician $100.00 per month $.;36.00 per day. 2. TERRACE LODGE Beautician $36.00 per day. 3. CLERI CAL Experienced Inexperienced $5.40 per hour $4.50 per hour. 4. 5. That By-Law No. 79-18 be and the same is hereby repealed. That this by-law become effective January 1st, 1980. READ a first time this 13th day of December, 1979. READ a second time this 13th day of December, 1979. READ a third time and finally passed this 13th day of December, 1979. G. C. Leverton, Clerk. YaX-,~.d(- ./ L. A. Longhurst, Warden. f~.:...,.-< '.;.c_,._~ ..(;""-;0-.;../ 70 COUNTY OF ELGIN By-Law No. 79-57 "A BY-LAW TO CONFIRM PROCEEDINGS OF THE COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE DECEMBER SESSION. 1979." WHEREAS by ,Section 9 of the Municipal Act, being Chapter 284 of the Revised Statutes of Ontario, 1970, the powers of a municipal corporation are to be exercised by its council; AND WHEREAS by SubsectIon 1 of Section 241 of the Municipal Act, being Chapter 284 of the Revised Statutes of Ontario, 1970, the powers of every Council are to be exercised by By-Law; AND WHEREAS it is deemed expedient that the proceed- ings of the Council of. the Corporation of the County of Elgin at this me2ting be confirmed and adopted by By-Law; NOW THEREFORE the Council of the Corporation of the County of Elgin enacts as follows: 1. That action of the Counc~l of the Corporation of the County of Elgin in respect of each recommendation contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Council of the Corporation of the County of Elgin at its meetings held during the December 1979 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 13th day of December, 1979. READ a second time this 13th day of December, 1979. READ a third time and finally passed this 13th day of December, 1979. G. C. Leverton, Clerk. ~ ;J. W,_U:'''">(- / L. A. Longhurst, Warden. --:-k-"""......<_...-.._.. .~'''-....,. 71 January Session - First Day Wednesday, the 16th day of January, 1980 The Elgin County Council met this day at the County Municipal Building in accordance with adjournment. The Warden in the Chair. ROLL CALL - All Members present except Reeve Lashbrook. Moved by Deputy Reeve Glover Seconded by Reeve Shaw That the minutes of the December 1979, Session of the Elgin County Council be adopted. - Carried. The following Communications were read and referred to the various Committees: From the City of St. Thomas with nomination for the Elgin County Pioneer Museum Board for 1980. - Referred to the Finance Committee. From the Minister of Community and Social Services with a copy of his approval of the 1979 budget of the Children's Aid Society. - Referred to the Finance Committee. From the Provincial Secretary for Social Development sent to all municipalities with a copy of a resource guide to provincial programs for residential care (Group Homes). - Filed. From the following municipalities with reply to our request to endorse the resolution concerning minor exception fees under The Trees Act: County of Lambton County of Oxford Regional Municipality of Waterloo County of Middlesex. - Referred to the Agricultural Committee. From the Elgin West District Women's Institute with nomination to the Elgin County Pioneer Museum Board. - Referred to the Finance Committee. From the Young Men's Christian Association of Elgin- St. Thomas with copy of 1979 report on Elgin County Programs and request for 1980 grant. - Referred to the Finance Committee. From the Township of Dunwich with copy of resolution requesting the County Council to have a by-law drawn up regarding the Line Fence Act, 1979. - Referred to the County Government Committee. From the City of Stratford with resolution requesting changes to The Planning Act re: appointment of a Deputy Secretary- Treasurer. - Referred to the County Government Committee. From the St. Thomas Rotary Music Festival with request to advertise as in previous years. - Referred to the Finance Committee. From the President of the Southwestern Ontario Travel Association with offer to present a short program to Council on the subject of tourism. - Referred to the Finance Committee. From the Ontario Hydro with invitation to attend an information centre on January 10th, 1980 at the St. Thomas Public Library. - Filed. 72 - 2 - From. the Bank of Montreal advising that an interim credit of $1,000,000.00 has been authorized for the 1980 current expen- diture requirements. - Referred to the Finance Committee. From the Ministry of Transportation and Communications with copies of the following: (1) Memo No. 80-1A - Annual Returns for 1979 (2) Memo No. 80~1 - Updated Indexes. Referred to the Roads Committee. From the Ontario Mayor's Committee for Canadian Unity asking for endorsement of a resolution for Unity. - Referred to the County Government Committee. From A.C.R.a. with December copy of A.C.R.a. News. - Re- ferred to the County Government Committee. From the Ontario Good Roads Association with information on the Councillors Seminar held at the annual convention. _ Re- ferred to the County Government Committee. From the Rura~ Ontario Municipal Association with request for membership. - Referred to the Finance Committee. From the Minister of Housing with announcement of a meeting to be held on The New Planning Act. ~ Referred to the County Governme~t Committee. From R.O.M.A. with Registration Form for Line Fences Seminar. - 'Referred to the County Government Committee. From the St. Thomas-Elgin Debt Counselling Service with request for a grant. - ~eferred to the Finance Commit~ee. From Cram & Associates with letter concerning the employ- ment of Mr. O'Meara. - Referred to the Personnel Committee. From the Borough of York with resolution concerning pro- posed Ontario Fire Code, Parts 4-5. - Referred to the County Government Committee. From the Town of Valley East with request for information on drainage subsidies not paid by Ministry of Transportation and Communications. - Referred to the Roads Committee. From the Tillsonburg District Memorial Hospital re: expansion project Official Opening scheduled for ,the last week of September or first week of October, 1980. - Filed. From the Ontario Good Roads Association with program for convention, February 25-27. - Filed. From the Association of Municipalities of Ontario with 1980 membership invoice. - Referred to the Finance Committee. From the Ministry of Transportation and Communications advising that the 1979 ministerially adjusted assessment for the City of St. Thomas is $75,100,000.00. - Referred to the Roads Committee. From the Family & Children's Services of St. Thomas and Elgin with allocation of children and financial statement to November 30th, 1979. - Referred to the Finance Committee. From Mr. A. J. Peppin, Secretary-Manager, Ontario Plowmen's Association, acknowledging Elgin County's support for the bid of the 1985 International Plowing Match. - Referred to the Agricultural Committee. 73 ~ ." '" - 3 - County Council, January Session, 1980 From the A.M.O./A.C.R.O. Sub-Committee on Children's Services with two responses to consultation papers released by the Ministry of Community and Social Services on Child Abuse and Children's Research Information. - Filed. From the Elgin-St. Thomas Health Unit advising that sick leave benefit payments for 1979 amounted to $3,387.47 and the County's share is $1,033.18. - Referred to the Finance Committee~ From the City of St. Thomas with a copy of a letter to the Elgin-St. Thomas Health Unit re: sick leave benefit expen- ditures. - Referred to the Finance Committee. From the County of Kent with resolution requesting the Province to. reconsider the funding under The Child Welfare Act, 1978. - Referred to the Finance Committee. From Peter Kirkvliet and Barbara Cowan with appreciation for scholarships. - Filed. From the Township of Yarmouth with notice of application to the Ontario Municipal Board for approval of a by-law to regulate land use passed pursuant to Section 35 of The Planning Act. - Re- ferred to the Roads Committee. . From the Association of Municipalities of Ontario announc- ing two seminars on labour relations. - Referred to the Personnel Committee. From the A.M.O./A.C.R.O. Sub-Committee on Children's Services with changes in new funding approach for Children's Aid Societies. - Referred to the Finance Committee. From M. J. Hennessey to Allview Cable Services re: County of Elgin. - Referred to & Associates with copy right-of-way agreement the Roads Committee. of a letter with the From the Ministry of Transportation and Communications advising that the 1980 subsidy allocated to Elgin is as follows: TOTAL $1,208,000.00 1.094,000.00 $2,302,000.00. Construction Maintenance - Referred to the Roads Committee. From the Ministry of Agriculture and Food advising of a four and one-half day course for Drainage Commissioners April 7th-11th. l~80. - Filed. From the federation of canadian municipalities re: the City of Barrie's resolution on the Quebec Government's White Paper on proposed Sovereignty-Association. - Referred to the County Government Committee. From J. G. Rupert Ltd., Ontario Land Surveyors, re: incomplete Archives Project. - Referred to the Finance Committee. From the County Auditors with an announcement of the merger of Wins pear Higgins Stevenson & Company and Deloitte Haskins & Sells as of January 12th, 1980 to operate under the name of Deloitte Haskins & Sells. - Referred to the Finance Committee. From the Aylmer and East Elgin Agricultural Society with appreciation for 1979 grant and requesting continued support. - Filed. From the City of St. Thomas with the names of the appoin- tees to the 1980 Local Government Liaison Committee. - Referred to the County Government Committee. 74 - 4 - From The Ostrander Nursery School with request for an increase in the per diem rate for da:, care servicC's. - Referred to the Social Services Committee. From the Elgin County Pioneer Museum with request for a grant. - Referred to the Finance Committee. The Report of the Homes fOT Senior Citizens Committee was presented by Reeve Binks and adopted on motion of Reeve Binks and Reeve Shaw. The First Report of the Personnel Committee was presented by Deputy Reeve Glover and adopted on motion of Deputy Reeve Glover and Reeve Hodgson. The First Report of the Roads Committee was presented by Reeve Kelly and adopted on motion of Reeve Kelly and Reeve Fleck. Reeve Caverly reported briefly on the plans being made by the Plowmen's Association in their bid for the 1985 match. To date they are very pleased with the support given. Mrs. Angela Manneke of the Erie-Woods Trailer Park, R. R. #2, RODNEY, was to have been present at 10:15 A.M. to discuss the question of a tourist association. No one appeared as a motion was made by Deputy Reeve Pettit that she be heard and there was no response. Mr. Michael P. O'Dea, Solicitor, and Mr. and Mrs. William Lidster, owners of the Sunshine Manor in Dutton were in attendance. It was moved by Reeve Shaw that the delegation now be heard. Mr. OIDea had provided a brief to the Clerk, prior to the meeting and it was forwarded to all Members of County Council, along with a report by Mr. R. E. Bell, Director of Social Services. A brief review was made of the change in financial status of some of the residents. A question and answer session took place between the Members, Mr. O'Dea and Mr. Bell, concerning the question of a domi- ciliary hostel and an agreement with the County. Moved by Reeve Emerson Seconded by Deputy Reeve Neukamm That the matter of a domiciliary hostel be referred to the Social Services Committee for a report. - Carried. A delegation from the University of Western Ontario was present composed of Miss Jessie MacFarlane, Dr. W. S. Turner, Dr. D. Hayden and Miss Cindy Toth. Miss MacFarlane congratulated Warden Longhurst on his election to office and introduced Dr. Hayden. Dr. Hayden reported on the extension programs carried on in the County of Elgin. He expressed appreciation for the support given by Elgin in the past and expressed the hope that it would continue. Miss Toth expressed her appreciation on behalf of the University for assistance given by the County. It was reported that Councils Day at Western University will be held on Wednesday, June 18th, 1980. Warden Longhurst referred their request to the Finance Committee. Reeve Shaw stated that he had requested a report on the Elgin-St. Thomas Health Unit. similar to that given by the Homes for Senipr Citizens. back in October or ~ovemher. He asked if it was going to be presented. Reeve Liebner. member of the Health Unit advised the report, normally provided. would be ready for February. 75 _ 5 _ County Council, January Session, 1980 Moved by Reeve Caver~y Seconded by Deputy Reeve Glover That the Warden and Clerk be authorized to submit to the Ministry of Transportation and Communications the petition of the County of Elgin showing the road expenditures on the County of Elgin road system from January 1, 1979 to December 31, 1979. - Carried. Moved by Reeve Hodgson Seconded by Reeve Caverly That we do now adjourn to meet again on January 16th, 1980 at 2:00 P.M. - Carried. Council Re-Convened. ROLL CALL - All Members present except Reeve Lashbrook. Reeve McBrien was also absent but was excused by the Warden. The by Reeve Shaw Pettit. Report of the Social Services Committee was presented and adopted on motion of Reeve Shaw and Deputy Reeve The Second Report of the Personnel Committee was pre- sented by Deputy Reeve Glover and adopted on motion of Deputy Reeve Glover and Reeve Shaw. The Report of the Finance Committee was presented by Reeve Fleck and adopted on motion of Reeve Fleck and Deputy Reeve Neukamm. The Report of the Educational Committee was presented by Reeve Hodgson and adopted on motion of Reeve Hodgson and Reeve Bradfield. The Report of the County Government Committee was pre- sented by Reeve Campbell and adopted on motion of Reeve Campbell and Reeve Emerson. The Report of the Property Committee was presented by Reeve Green and adopted on motion of Reeve Green and Deputy Reeve Walters. The Report of the Agricultural Committee was presented by Reeve Caverly and adopted on motion of Reeve Caverly and Reeve Shaw. The Report of the Reception and Entertainment Committee was presented by Deputy Reeve Monteith and adopted on motion of Deputy Reeve Monteith and Deputy Reeve Martyn. The question of whether to hold a ladies' night on February 2nd, 1980' was voted upon by the Council and it was defeated. Moved by Deputy Reeve Neukamm Seconded by Reeve Caverly That the matter regarding the Ladies' Night be referred back to the Entertainment Committee. - Carried. The Second Report of the Roads Committee was presented by Reeve Kelly and adopted on motion of Reeve Kelly and Reeve Green. Each Councillor is to advise Reeve Caverly of the number of persons who will be going to the Ontario Plowmen's Convention by February 1st. 76, - 6- Moved by Reeve Fleck Seconded by Reeve Green That By-Law No. 80-1 "A By-Law to Authorize the Expro- priation of Land for the Purpose of Widening and Improving County Roads" be read a first time. - Carried. Moved by Reeve Green Seconded by Reeve Liebner That By-Law No. 80-1 be read a second time. - Carried. Moved by Reeve Liebner Seconded by Deputy Reeve Martyn That By-Law No. 80-1 be read a third time and finally passed. - Carried. Moved by Reeve Emerson Seconded by Reeve Fleck That By-Law No. 80-2 "Being a By-Law i::oAuthorize the Execution of a Collective Agreement Between the Corporation of the County of Elgin and London and District Service Workers' Union, Local 220, S.E.I.U.. A.F.L., C.LO., C.L.G.. with Respect to the Corporation's Employees at the Elgin Manor" be read a first time. - Carried. Moved by Reeve Emerson Seconded by Reeve Hodgson That By-Law No. 80-2 be read a second time. - Carried. Moved by Reeve Hodgson Seconded by Reeve Emerson That By-Law No. 80-2 be read a third time and finally passed. - Carried. Moved by Reeve Caverly Seconded by Reeve Hodgson That By-Law No. 80-3 "Being a By-Law to Authorize the Execution of a Collective Agreement Between the Corporation of the County of Elgin and London and District Service Workers' Union, Local 220, S.E.I.U., A.F.L., c.I.a., C.L.c., with Respect to the Corporation's Part-Time Employees at the Elgin Manor" be read a first time. - Carried. Moved by Reeve Hodgson Seconded by Reeve Caverly That By-Law No. 80-3 be read a second time. - Carried. Moved by Deputy Reeve Ripley Seconded by Reeve Bradfield That By-Law No. 80-3 be read a third time and finally passed. - Carried. 77 - 7 - County Council, Janu,ny Session, 19!)O Moved by R~eve Caverly Seconded by Deputy Reeve Stewart That By-Law No. 80-4 "Being a By-Law to Amend By-Lal" No. 2539, a By-Law to Regulate the Proceedings in the Municipal Council of the Corporation of the County of Elgin and the Officers and Committees Thereof" be read a first time. - Carried. Moved by Reeve Liebner Seconded by Reeve Caverly That By-Law No. 80-4 b~ read a second time. - Carried. Moved by Deputy Reeve Neukamm Seconded by Deputy Reeve Martyn That By-Law No. 80-4 be read a third time and finally passed. - Carried. Moved by Reeve Green Seconded by Reeve Caverly That By-Law No. 80-5 "A By-Law to Confirm Proceedings of the Council of ~he Corporation of the County of Elgin at the Jan~ary Session? 1980" be read a first time. - Carried. Moved by Reeve Fleck Seconded by Reeve Green That ny~Law No. 80-5 be read a second time. - Carried. Moved by Dep'uty Reeve, Neukamm Seconded by Deputy Reeve Stewart That By~Law No. 80-5, be read :a third time and finally passed. - Carried. Moved by Reeve Caverly Seconded by Reeve Hodgson That we do now adjourn to meet again on February 20th, 1980 at 10:00 A.M. - Carried. G. C. Leverton, Clerk. L. A. Longhurst, Warden. 78 HOMES 'J FOR ~ SENIOR CITIZENS COMMITTEE REPORT January Session, 1980 To the Warden and Members of the Elgin County Council, The Homes for Senior Citizens Committee reports as follows: 1. The Director has been authorized to aJter the lunch period of the clerical staff to one hOUT and stagger the hours of work between 8:30 A.M. and 4:30 P.M. ALL of which is respectfully submitted. ~(/' ,-,,, _,:/t:.'..,. "/". ,. Bin s. Chairman. ~ Yd_~r/~ '-' PERSONNEL COMMITTEE REPORT January Session, 1980 FIRST REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. We recommend that the following persons be authorized to attend the A.M.O~ seminar entitled "Collective Bargaining 1980" at the Westerbury Hotel, Toronto, at a cost of $50.00 per person: S. J. Glover F. J. Boyes K. E. Monteith E. Neukamm. 2. We recommend that the attached policy re: layoff of regular employees be adopted for use by the County. 3. We recommend that a category of "Semi-Professional Librarian" be established for the County Library, effective January 27th, 1980 and the person hired be at the starting rate of $499.66 biweekly. 4. We recommend that Mr. C. R. Doran be reclassified to the position of llGeneral Superintendent" effective January 1st, 1980. 5. That the letter from Cram & Associates concerning the employment of Mr. O'Meara be acknowledged and no action be taken on it. 6. We recommend that the necessary by-laws be prepared and presented to County Council, authorizing the Warden and Clerk to sign collective agreements covering the full and part time employees at Elgin Manor, subject to items agreed upon and others contained in the Arbitration Award dated the 13th of December, 1979. 7. That the hours of work for the Clerk-treasurer's Office and Social Services Department be changed to 9:00 A.M. to 4:30 P.M., daily, with an hour for lunch, and the offices remain open during the noon hour, on a six month trial basis. 8. That we recommend that all Department Heads be re- quired, at the conclusion of an employee's probationary period, to make a written report to the Committee under whose juris- diction they work and to the Personnel Committee, recommending that the person be confirmed as full time; dismissed or pro- bationary period extended. This procedure shall apply to persons in the management category as outlined in the Fringe Benefit By-Law No. 79-45; 9. tended in the That the. probationary period of employment to six months for the management category, as Fringe Benefit By-Law No. 79-45. be ex- outlined 10. That employees in the management category continue to receive fringe benefits at the end of the present ninety days, rather than have to wait until the expiration of the new six-month probationary period. ALL of which is respectfully submitted. v ~( /// </Ju"r 79 80 ."-,, Schedule "A" COUNTY OF ELGIN POLICY RE: LAY-OFF OF REGULAR EMPLOYEES This Policy shall apply only to regular employees (not casual) i.e. employees that have worked continuously for the County of Elgin for over ninety (90) days and have been certified as regular -employees by the Committee of County Council which employs them. 1. Notice of lay-off shall be at least seven calendar days. 2. Lay-off shall be on the basis of seniority as far as possible with the person with least seniority being laid off first, it being understood that if the type of work available cannot be performed by an employee with more seniority. An employee with less seniority who is able to perform the work shall be retained and the man with greater seniority but unable to perform the work shall be laid off. 3. Recall shall be on a seniority basis with preference given to the employee with most seniority that is capable of doing the work available. 4. Seniority of the employee laid off shall continue if the employee works eight or more months of a calendar year. If the emp16yeeworks less than eight months in a calendar year seniority shall only be accumulated for that time actually worked. If any employee is laid off for a continuous period in excess of twelve months he shall lose all his seniority. S. If an employee does not return to work within seven calen- dar days of being notified by Registered Mail that work is available he shall be deemed to be no longer in the employment of the County, and if re-employed by the County he shall be subject to the regular probation period (unless leave of absence is given by the Head of the Department). 6. No Sick Time or Annual Holiday Time shall be accumulated during period of Lay-off. 7. Holiday Time accumulated prior t9 Lay-off must be used up after date of Lay-off, for accumulations earned for the current year. 8. No payment shall be made for Statutory Holidays after date of Lay-off. 9. No Sick Time shall be paid after day of Lay-off. v '-' COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT January Session 1980 TO THE WARDEN AND MEMBERS OF ELGIN COUNTY COUNCIL: YOUR ROAD COMMITTEE REPORTS AS FOLLOWS: 1. We have received the report on the estimated cost of repair to the Wlllkcrs llrhl~(" from Mr. Norm WnrnC'r, of R. C. [)unn and Associates. Mr. Warner estimates the cost of repairing the bridge for traffic for an approximate 10 year period to be in the order of $235,000. The Load Limit would not be improved significantly from t~e previous five ton limit and there still could be movement in the abutment~. which could cost additional amounts to cont'l'ol. Your Committee is of the opinion that the repair of the presen~ bridge is not practical or economical. A delegation from your COlIJIIittee will meet with the Honourable James Snow Minister of the Ministry of Transportation and Communications, on January 29 to request that additional funds be allocated by the Ministry of 'Transportation and Communications to assist in the replacement of the bridge. 2. Mr. Roderick O'Meara, Assistant County Engineer has been laid~off due to a lack of engineering work effective, January II, 1980. WE RECCMMEND~ 1. That the Warden nome delegates to the Ontario Good Roads Association Convention and to the Roads and Transportation Association of Canada Convention. 2. That a By_Law be passed to allow the Warden and Clerk to sign land expropriation plans as necessa~y in 1980. This By-Law is required yearly and the annexed schedule includes those roads on which any road widening might be contemplated. 81 82 COUNTY OF ELGIN ROAD COMMITTEE _ FIRST REPORT Page 2 3. That a resolution he passed authorizing the Warden and Clerk to submit to the Mini~try of Transportation and Cormnunications the petition of the County of Elgin showing Road Expenditures on the County of Elgin Road System from the period, January I, 1979 to December 31, 1979. 4. That the Road Conmittce also act in 1980 as the Committee for: a) Solid waste disposal. b) Mosquito control fol:' the prevention of encephalitis. c) Provincial or Federal incentive works or similar programes. d) The application of the C.N.R. to abandon the rail line between St. Thomas and Port Stanley. ALL OF WHICH IS RESPECTFULLY SUBMITTED 7d~ :w4 CHAIRMAN ~ Ya.~ . SOCTAL SERVICES COMMITTEE REPORT January Session, 1980 To the Warden and Members of the Elgin County Council, The Social Services Committee reports as follows: 1. That the request from Mr. and Mrs. William Lidster to have the County enter into an agreement to operate a domiciliary hostel in Dutton be not recommended. 2. That the request from the St. Thomas Day Nursery and the Ostrander Nursery School to increase the per diem rate for day care services from $9.00 to $9.75 be not accepted and a rate of $9.50 be approved. ALL of which is respectfully submitted. ~~: ~)~ L. . SW , '/' Chairman. ~ ra,,~ 83 84 '-' PERSONNEL COMMITTEE REPORT January Session, 1980 SECOND REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That in view of the change in policy re: lay-off of regular employees presented to_Council, we recommend that the County pay the cost afD.R.I.P. and E.H.C. for the four Roads employees laid off while still under the old policy, for the month of January 1980. ALL of which is respectfully submitted. (), I,,~ ~ rYa..~ 85 FINANCE COMMITTEE REPORT January Session, 1980 To the Warden and Members of the Elgin County Council, The Finance Committee reports as follows: 1. That the following constitute the Board of the Elgin County Pioneer Museum for 1980: Mrs. Donald Vicary, Mrs. Carmen Jeffries, Mrs. C. D. McAlpine, Mrs. A. V. Langton and the Elgin County Council representatives. 2. That a grant of $1,000.00 be made to the Elgin County Pioneer Museum for 1980. 3. That the approval of the Minister of Community and Social Services for a 1979 budget of $534,733.00, requiring the County to provide $54,168.00, be accepted anQthe Treasurer be authorized to adjust the actual payments for 1979 to the approved amount of $54,168.00. 4. That the Treasurer be authorized to continue monthly payments to the Children's Aid Society on the basis of the 1979 approved budget, until the 1980 budget is established and approved by the Ministry of Community and Social Services. 5. That the Treasurer be authorized to continue monthly payments to the Elgin-St. Thomas Health Unit, on the basis of the 1979 approved budget, until the 1980 budget is established and approved by the Ministry of Health. 6. That we subscribe to a full page advertisement in the St. Thomas Rotary Music Festival program and repeat pre- vious advertisement. 7. That the offer from the Southwestern Ontario Travel Association to present a short program on the subject of tourism be accepted arid they be requested to attend the morning of the February Session. 8. That the letter from the Bank of Montreal advising that interim credit of $1,000,000.00 has been authorized for our 1980 current expenditures be received and filed. 9. That the request for membership in the Rural Ontario Municipalities be filed. 10. That the 1980 membership fee of $185.00 be paid to the Association of Municipalities of Ontario. 11. That the allocation of children and financial state- ment to November 30th, 1979 from the Family & Children's Services of St. Thomas and Elgin be filed. 12. That the request for a payment from the E1gin- St. Thomas Health Unit for sick leave benefits paid in 1979 be tabled until more information is obtained. 13. That membership fees in the Municipal Clerk's and Treasurer's Association, in the amount of $50.00 each. be paid for the Clerk-Treasurer and Deputy Clerk-Treasurer and that they be authorized to attend the annual convention, with the usual convention allowance rate of reimbursement. 14. That the resolution from the County of Kent, re- questing the Province of Ontario to reconsider funding for The Child Welfare Act. 1978. in order that the intent of this Act can be fully realized, be tabled until more information is received from the A.M.O./A.C.R.O. Sub-Committee on Children's Services. 86 '-' - 2 - 15. That the letter from the A.M.Q./A.C.R.O. Sub-Committee on Children's Services with comments re: new funding approach for Children's Aid Societies be filed. 16. That an amount of $3,000.00 be made availabJe to the Elgin County Plowmen's Association 'to assist them- in their exp~nses for their bid for the 1985 I~t~rnatio~al Plowing Match, as recommended in the Second Repprt ?fth~s Committee at the November 1979 Session. - - -. 17. That the letter from J. G. Rup:~rtLtd. re: mation on road by-laws be referred tQ ~A' E. A. Wells R. G. Moore for a report on costs etc. 18. That we r'ecommend that' an amount pf $90,573.50. be provided in the 1980 budget for the Til1sonburg District Memorial Hospital and that werecomm~nd that an equal amount be provided' by _'subsequent Councils in the next two years ,towards the pr~pose~ expansion, and that it be paid in Dece~ber of each year at the same time as otner grants are paid. infor- and Mr. 19. That the requests for grants be tabled to the February Session of Council. 20. We recommend that the Elgin County Library Report and 1980 budget requiring $240,031.00 from, the Couhty of Elgin, as presented by Mr. E. A. Wells, County Librarian be accepted an~ printed in the proceedings. 21. We recommend that the Elg1n ounty Library Board's request for a capital g~ant of $41,000 00 towards the cost of renovating the Aylmer Town Hall for a ibrary and $25,000.00 towards p~rchasing furniture be tabled to the Frbruary Session. ALL of which is re~pestfully .su~mitted. ~.I? flJ. J. .,_ ;Fleck, C irman. ~ r{!~~ ~ Rlg~n- Co~ntyLibrary ReP9rt. 1979 Mr. Chaiman, Warden Longhur~t, members of the Finance Conunittee. In 1979 the County Library clrculated- Books Magazines Film.strj,ps Cassettes 16 rom Films Records Microfilms 146,554 4,802 301 6,476 488 2,608 92 In addition to this, the main library filled 3,147 reference questions, sent out 477 interlibrary loans and borrowed 943 items from other libraries for County residents. We purchased 8,473 volumes in 1979 and sent 641 telex messages. The reference requests are particularly impressive as this is a 7~~ increase over 1978. In addition an average of 30 adults and children attended the programs with a total attendance of 460; As you canaee, 1979 was a,busy year, and all the accomplishments resulted from a great deal of time being spent by the Board members and other County Councillors. At this time I would like to thank _you all i including last years Board Chairman Mr. Kelly, and last years Warden, Mr. Glover. You have before you the financial statement-for'1979 and the budget for 1980. Thank you. Elgin A. Wells Librarian 87 88 ELGIN COUNTY LIBRARY ELGIN A WELLS C~;.f lib'a,;." January 11, 1980 Circulation Statistics from Elain County , Librarv for 1979 ~agazines ____________________ Books ------------~--______~~_ 146,554 Cassettes ____________________ Records ______________________ Films (15mm) ____~------------ 488 Film~trips & Pictures ~_______ Request filled _______________ Talking Books ________________ Microfilms ___________________ Interlibrary Loaned __________ Interlibrary Borrowed ________ 4,802 6,476 2,608 '01 3,147 224 477 943 153 CUATlS STRI:::ET ST THOMAS ONTARIO NSPjZ7 P':!ONE fS19l6J3.0815 92 Total number of circulation for year ---~-----166,112 i';'sL:.. _";;;L':;Y Libr~_. Financial Statement 1979 Receipts Bank Balance December 31, 1978 Provincial Grant County Grant- Miscellaneous Fines Wintarlo Rerund STPL '78 Maint. Costs Refund Workmen's Compensation 1977-78-79 Disbursemerits Salaries - Main Branches Service Contract - T. Bonanno Tuition - R.' Prowse STPL Cost Sharing Bo-oks periodicals Book Processing Bookbinding Furn &: Fix - Main Branches Repairs &: Maint. - Main Branches Equip. Reps. &: Maint. - Main Workmen's Compensation Insurance Library Supplies Library Assoc. Fees Legal Fees Cassettes, Records &: Microrilms Book Van . Un. Insurance a.H.E.R..S. Canada Pension Telephone - Main Branches Rent - Branches &: Garage Services - Janitor Branches Services - Main Branch Conference Expenses Workshop Expenses Mailing Expenses Aux:. Patron Services Miscellaneous Mileage - staff Ontario Blue Cross Mutual Life of Canada STPL 1979 Balance Cost Sharing December 31, 1979 Balance 5,625.32 91,666.00 205-,175.00 2,886.69 2,329.35 6,000.00 226.13 5,204.94 319,113.43 $0,526.67 49,515.40 5,200.00 875.32 40,564.72 52,770.46 2,582.05 3,711.86 265.35 4,326.12 246.90 2,014.26 1,228.24 2,677.63 6,969.SS 4,063.57 332.90 730.00 15,017.09 500.63 1,332.$8 3,9SS.91 1,398.50 1,800.40 1,481.40 6,840.00 1,530.00 11,837.00 28$.00 1,563.36 1,709.38 1,038.09 1,464.15 2,657.95 130.56 116.00 1.929.98 315,222.31 $ 3,891.12 89 90 COUI1Cy .L .,", Y Proposed Budget 19$0 Revenue Bank Balance December 31, 1979 Provincial Grant Connty Grant Miscellaneous Fines Expenditures Salaries - Main Branches STPL 008-:;' Sharing Books Periodicals Book Processing Bookbinding Furn & Fix - Main Branches Repairs & Maint.'- Main Branches Equip. Reps. & Ma,int. Workmen's Compensation Insurance Library Supplies Library Assoc. Fees Legal Fees Cassettes, Records. & Microfilms Book Van Unemployment;Insurance O.M.E.R.S. Canada Pension Telephone - Main Brati<:hes Rent - Branches & Garage Services - Janitor Branches Services - Main- -Branch Conference- Expenses' Workshop Expenses, Mailing Expenses Aux. Patron Services Miscellaneous Mileage - sta:ff' Ontario Blue Cross Mutual Lit'e of Canada 5,50Q.00 95,OOO~OO 240,OJl~OO 500.00 3 ;O.OO,O~, 344,031.00 113,981.00 50~'000.OO . 49,000.00 55.000.00 2)500.00 . 5,000.00 500.00 500.00 500.00 500.00 500.00 600.00 350.00 7,000.00 4,000.00 400.00 $00.00 5,000.00 1,000.00 1,$00.00 5,000.00 1:,800.00 2,000.00 2,000.00 6,600.00 1, 500,.00 1,6,000.00 1,000.00 1,500.00 1,,800.00 1,000.00 1,500.00 3,000.00 175.00 225.00 $344,03LOq 91 Elgin County~Library Capital Budget 19$0 Receipts CoUnty Capital Grant Connty Furniture Grant Wintario 41,000.00 25,,000.,00 25,OOO.oc:5 $91.000.00 Disbursements Aylmer Building Fund Furnishings 41,000.00 50, QOO-._op $91,000.00 92 EDUCATIONAL COMMITTEE REPORT January Session, 1980 To the Warden and Members of the Elgin County Council, The Educational Committee reports as follows: 1. That we recommend to the Finance Committee that the following grants be included in the 1980 budget: UNIVERSITY. OF WESTERN ONTARIO A scholarship grant of $150.00 each, be made to the two boys and two girls from Elgin County attaining the highest academic standing. In case two boys or two girls do not qualify the award may be given to the four top students. RIDGETQWN COLLEGE OF AGRICULTURAL TECHNOLOGY A scholarship grant of $150.00 each, be made to the two students from Elgin County attaining the highest academic standing. GUELPH UNIVERSITY A scholarship grant of $150.00 each, be made to the two boys and two girls from Elgin County attaining the highest academic standing. WATERLOO UNIVERSITY A scholarship grant of $150.00 each, be made to the two students from Elgin County attaining the highest academic standing. WILFRID LAURIERUNIVERSITY A scholarship grant of $150.00 each, be made to the two students from Elgin County attaining the highest academic standing. 2. That Mr. Arthur T. Miskelly be appointed to the County Library Board for 1980, 1981 and 1982. 3. That the Warden be the County of Elgin representative for 1980 on the Assembly of the University of Western Ontario. ALL of which is respectfully submitted. ~( Yfi' ~ CnTTNTY GOVERNMENT COMMITTEE REPORT January Session, 1980 To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1. That the resolution from the Township of Dunwich requesting the County to draw up a by-law regarding the Line Fence Act, 1979, be filed. 2. That the resolution from the City of Stratford, requesting the Ministry of Housing to amend the present and proposed new Planning Acts, to allow for the appointment of a Deputy Secretary-Treasurer or an Acting Secretary-Treasurer, to a Planning Board, Committee of Adjustment and Land Division Committee be endorsed. 3. That the tlPeople to People Petition for Canadian Unity" from the Ontario Mayor1s Committee for Canadian Unity be filed. 4. That the December 1979 A.C.R.O. Newsletter be filed. 5. That the letter from the Ontario Good Roads Associ- ation with information on the Councillor's Seminar to be held at the annual convention be filed. 6. That the following persons be authorized to attend the meeting on the New Planning Act, to be held in London, January 31st, 1980: MrS. Barbara Dixon Mrs. Rose Daniel. 7. That the registration form for the R.O.M.A./M.L.A. Line Fences Seminars be filed. 8. That the resolution from the Borough of York, requesting that the proposed Fire Code be legislated, as recommended by the Ontario Fire Code Advisory Committee and provide for deferment of the retrofit Section Part 9, for further study be filed. 9. canadian opposing That the correspondence from the federation of municipalities re: the City of Barrie's resolution the Quebec White Paper be filed. 10. That Mrs. Barbara Dixon, Secretary-Treasurer, Land Division Committee and Mrs. Rose M. Daniel, be authorized to attend a seminar/workshop on the completion of the consent information sheets, to be held in London, February 5. 1980, at 1:00 P.M. 11. That the names of the members of the City appointees to the Local Government Liaison Committee be noted and we recommend that the County appoint ~he following: Warden L. A. Longhurst Deputy Reeve S. J. Glover Reeve C. D. Phillips and Warden Longhurst be named chairman. ALL of which is respectfully submitted. a d ~' .6 - c '~'7;~ 1/' . D. Campbell. ~1;.?+Tman. C~~O.~~ 93 94 PROPERTY COMMITTEE REPORT January Sessiori, 1980 To the Warden and Membirs of the Elgin County Council, The Property Committee reports as' follows: 1. ~hit authorization be given to have the rear door of the Mun~cipal Building replaced with a steel one, at an estimated cost of $396.60. It is understood that the insurance company will pay the replacement cost of $307.61 to the ,Co'unty,. ALL of whi6h is respectfully sub~i~ted. ,!4d)/ U Ai~./ R. A. Green. Chairman. ~(, c//J" V...... . /.. ......,1.. '.. ~:'.~ -.~', AGRICULTURAL COMMITTEE REPORT January Session, 1980 To the Warden and Members of the Elgin County Council, The Agriculturat Commitfee reports as follows:' 1. Tnatthe Minister of Natural Resources be sent a summary of the replies' received "on the' resolution requestlng anamen1mentto The Trees,Act, to allow a fee to be charged for minor'except~on ~pptications. 2. That the letter from Mr. A. J. Peppin, Secretary- Manager o~the Ontario ~lowmen's Association, acknowledging Elgin's support in the bid for the 1985 International Plo~ing Match, be filed. . ! 3. That an amendment be prepared and presented to Council to provide that By-Law No. 79-38 will not apply to trees growing on location for fireguards, skid-ways or logging trails and that trees cut for this purpose be under the supervision of the Tree Commissioner. 4. That the Warden, Reeve Caverly and Reeve Shaw.be a committee to allocate the agricultural grant. '. 5. That the following grants are being recommended to the Finance Committee for inclusion in the 1980 budget: (a) Local Agricultural Office for farm organizations, junior farmers and institute groups and the fall banquet for 4-H Clubs - $4,300.00 (b) Agricultural Representative Act - $500.00 (c) Grants. to Agricultural and Horticultural Societies be on the same basis as last year: equal to the provincial grants. ALL of which is respectfully submitted. /~/ ~~<~ v' ~-' W. R . Caverly , Chairman. l?~~'!<.t; ('/ v ~ Y4';;t,~ 95 96 RECEPTION AND ENTERTAINMENT COMMITTEE REPORT January Sessi-on, 1980 To the Warden and Members of the Elgin County Council, The Reception and Entertainment Committee reports as follows: 1. We recommend that the Warden's banquet be held on October 18th, 1980 at St. Anne's Parish-Hall. 2. That the question of whether the County hold a Ladies' Night on February 2nd, 1980 be voted upon by the County Council. 3. That the Elgin County golf day be held at Pleasant Valley Golf Course on Thursday, July 10th, 1980, with the arrangements being left to Deputy Reeve Glover. ALL of which is respectfully submitted. --?( c= c-77J~ ~ K. E. Monteith, Chairman. ~ Va.~~ . v COUNTY OF ELGIN ROAD COMMITTEE SECOND REPORT TO THE WARDEN AND MEMBERS OF ELGIN COUNTY COUNCIL: YOUR. ROAD COMMITTEE REPORTS AS- FOLLOWS: The following is a SUlIllIIary of Expenditures on Elgin County and St:. Thomas Suburban Road Commission Roads in 1979. In accordance With Ministry- of Tr'aIlspcirtation and Communications practice, Payroll Burden,such as Holiday~ with Pay, Sick Time, etc., has been distributed to various projects and does not-appear as a separate item. CONSTRUCTION _ cOUNTY ROADS PART # 1 Asphalt resurfacing, associated ditching shouldering, etc. (a) Road 16 in Dunwich Township from Burwell' 5 Corners to Road 8. (b) Road 19 in SouthwoldTownship from Highway 3 (Frome) northerly approximately 2 miles. (c) Road 23 in Village of Port Stanley northerly from Joseph Street Hilr approximately 1/3 mile. (d) Road 36 in Yarmouth Township from Road 45 to Sparta. (e) Road 53 _ Elm Street in the Town of Aylmer. TOTAL PART # 1 PART # 2 _ Construction Roads '(a) Road 16 froin Fingal to Burwell's Corners in Southwo1d Township. (b) Road 32 _ Police College Road in Malahide Township (c) Road JB from Highway J,to Straffordvi11e in Ma1ahide and Bayham"Township. (d) Miscellaneous Surveys. TOTAL PART # 2 $ 16,790.31 151,569.95 16,832.16 96.528.43 16.673.75 .$298,3Q4.60 $185.560.24 31,532.48 620,935.32 2.356.38 $840.384.42 97 98 TO THE WARDEN AND MF.MFlERS OF l'.T.r.TN r:nTThITV COUNCIL _ FIRST REPORT Page 2. PART # 3 Misccllancous,i (;.1) Rebate of Provincial Sales Tax paid in 1978.' (<:) N('!.' 'IIIe! u,;<^d l,n:lch!-,w.ry. (n{'t ;d):<>r in,;ur'lllCt' spttl('m{'nt on Gi<J<.I~r IIL6.) U,616.93 Cr ,',7,2H?77 I ~9. SOb.f1n 53.z.382.81 cr (1)) Lam.lPurch<lscs for Road Wide'ning ,,,,d tJiv"r"i""s. Cd} M:1l hi.II,'ry, ,>w'I('I~~;hip v'''L,;,.. ,.t,. cb;lrg"u to ;Il::COUnts receivable ,mcJ Townl ine Accounts. TOTAL PART # 3 $109,789.63 TOTAL CONSTRUCTION (COlINT\') ,$1,248,568.65 CONSTRUCTION BY 5T. TIIOMAS SUBURBAN fmAns COMMISSION (a) Road 22,(Fairvicw Avenue) in Yarmouth Township, asphalt resurfacing from,Road 24 northerly for 1 mile and surveys from ROad 27 to St. Thorn"". 67,239.23 (b ) (;" 11:; 11'11 C t i '.Ill R",i J l'lI (11:. d i" I~",,:I) i II Y"cl1I"t1th T"WllsI,ip. '1,I,Bll.lrj (c) Consti"uction R6mi 'Jl (Oa1ewo<"J Road) in Yarmouth Township '\,381.21 (d) Construction Road 52 fr<lrn R"ad)() t<.> HighwilY j (s't. Thorn",s Express,wilY) in Yarmouth and Southwold To~ship. 2h,569.lJ9 (e) Land Purchased ~or Road Widening and diversions. 16,030.76 (r) Survi.y;; I{""d 2(, (St. <:"<l['g<' ,:;tn,.t) ill Y"rm"uth T"wnship. 1 , 'Jllh. 2~} TOTAL CONSTRUCTION BY ST. THOMAS SUBURBAN ROADS COMMISSION $119,094.57 TOTAL CONS':'RUcTION COUNTY AND ST. THOMAS SUBURBAN ROADS COMMISSION $1,367,663.22 MAINTENANCE _ COUNTY ROADS Page 3. !!2'!!: Letters and numbers correspond to Ministry of Transportation and Communications Account Numbers. A -: Culverts & Bridges Bridges (including Phillmorc. Cook, Belmont West, Bothwell; Walkers. and Jamestown) .$_i.._21z111.:2LuR ____"lz}~2.:1:Lu_ _ 2 Culverts B _ Roadside Maintenance _ 1 Grass Cutting , 2 Tree Cutting 4 O1:'ainage 5 Roadside Maintenance, Washouts, etc. , Tree Planting 7 O1:'ainage Assessments (repairs only) 11 Weed Spraying ___~~~?~~':~~R___ R__~~~~?~.:!2____ _R_~9~9?~.:~l____ __R_?~~~~':~~R___ .._~,!~~~!':~~~__R ____~!~~~.:~~R__~ ____~!Z~Z;~Z___R C ~. Ha~d Top Maintenance (Paved Roads) _ 1" ~pairs to Pavements __!12.!~::~.:3::____ ___!!.!:::9.:93____ R__!3.!~!2':!.?RRU ___~~l.9!~.:2~____ 2 Sweeping 3 Shoulder Maintenance 4 SurfaCe Treatment D_ Loo~e Top Maintenance (Gravel Roads) 2 Grading Gravel Roads ___!~.!~~~.:~E_~__ ___;.?.!~~.?.:2~____ 744.23 3 Dust Control (Calcium Chloride) - 4 .Dust Control (Prime) _ 5 Cravel Resurfacing _,_?~.!~~3.:~~R_R_ E _ Wint;:er Control (Total) $301,426.76 _ 1 Snow plowing ___~!!.:>3~.:3!__R_ __!~9l~1~.:!Z____ ___3Z.!.?n.:~~____ ---~!.!.??~.:~~---- Salting & Sanding 3 Snow Fence 4 Standby 1979 Winter Control County & St. Thomas Suburban Roads Commission $ 359,430.62 1978 Winter Control County & St. Thomas Suburban Roads Commission $ 315.003.94 1977 Winter Control County & St. Thomas Suburban Roads Commission $ 359,095.00 99 100 MAINTENANCE - COUNTY ROADS (continued) F _ Safety Devices Pavement Marking 2 Signs 3 Guide Rail s 4 Railroad Protection TOTAL MISCELLANEOUS Rebate. co To.wn of Aylmer and Villages of 25% of "their Road Levy OVERHEAD ~ COUNTY 1. Superintendenc~~including County Engineer, Assistant County Engineer, General Superintendent, Assistant Superintendent, etc., and Superintend0nt vehicles 2. Clerical 3. Office 4. Garages (White Station & Rodney), Stock & Timekeepers, Maintenance, etc.) 5. Tools and Miscellaneous Repairs 6. Radio 7. Traffic Counts & Needs Study Update 8. Training Courses 9. Permits 10. Miscellaneous Insurance 11. Rehabilitation of White Station Gravel Pit and gencnll cleanup of Garage grounds 12. Machinery Overhead Costs TOTAL OVERHEAD (TOTAL OF' PAYROLL BURDEN ch~rgcd to op<:lr;;ltions was $ 277,961.31) ST. THOMAS SUBURBAN ROADS COMMISSION MAINTENANCE & OVERHEAD (including items not subsidized by Ministry of Transportation and Communications). TOTAL MAINTENANCE, MISCELLANEOUS, OVERHEAD, ETC. FOR COUNTY & 5T. THOMAS SUBURBAN ROADS COMMISSION Page 4. !_____3E~~&~~&7_ ______~~~}~}~22_ _______~~~!:].:2!:_ ______n~]2.9.:]L 1 912.381.61 ~____~~~J]2}.:}2_ $ 960,684.91 !_____22J.22!!.:32_ ______1&J.2!:2.:2~_ ______}&.1P22.:2~_ ______12.1!!P!!.:1}_ ______E.123!!.:7~_ _______1J.2~1.:1~_ _______22122.:11- _______l.1lP1.:~2_ __________2!:.:pg_ _______1.1222.:22_ _______~l111.:~.?_ ______2.1192.:23_ 228,095.15 _____1!!2.z122.:21 $ 1.438.130.98 ITEMS NOT SUBSIDIZED BY M.T.C. Elgin Sweeper Insurance (Road Liability) Miscellaneous~ including Membe.rships~ etc. TOTAL ~ CONSTRUCTION MAINTENANCE &. O'lERHEAD ITEMS NOT FOR SUBSIDY SUB TarAL ADD: 1979 STOCK BALANCE SUB TOTAL LESS: 1978 STOCK BALANCE SUB TCJrAL ADD DRAINAGE ASSESSMENTS (50% SUBSlDY) COUNTY ROADS ST. THOMAS SUBIJRBAN ROADS COMMISSION ROADS ~' Page 5. $_____lJ~l1.::~~__ _______lQJ.::1Q__ _______,212.::.91__ t 3-.833.78 $ __1.J}f!.J~2}::B_ $ __.!-.J;'}~J1}_0:2.!l_ $______JJ.!lE:!.!l. $__}J~_OJJJ}]:J~_ _____!i~_4JJ_.]_8_ $ __}J~]_4.J12].:]~_ ______~4.;_CJ..6_~.J..3_ $___~_8..3_~._0_t:~._L:3_ _____}}_.J_5_t:._~ _________.~~~5}_ tOTAL EXPENDITURES ON COUNTY AND ST. THOMAS SUBUlUlAN ROAD SYSTEMS $ 2.850.042.43 101 102 , The Ministry of Transportation and Communications Subsidy Allocation in 1979 was in 2 parts, a General Allocation of $ 2,087,000 and a subsidy of $ 10,000 on Drainage Assessments (subsidized at 507..). _n . ~ The cost of the St. Thomas Subuhan Roads. 'Commission expenditure: to the County of Elgin (and the City of St. Thomas) was $47,632.73. The net cost to the County of Elgin (including the County's share of the St. Thomas Suburban Road COJIllllission expenditures) is estimated at $705,410. The Road Levy for 1979 was originally $ 708,000. In addition, work was performed and materials sold totllling $833.967~t.t including: _. . 1. Work on bOl,1.ndary roads and bridges and invoiced to the Counties 'of Middlesex: and Oxford. 2. Priming and surface trt101tmt'nt for vurious Municf_pall.tic..:. ilf1<.1 otlwrs including the City of St. Thomas':and the Village of Glem:oe, and the County of Larnbton. ' 3. Work done, materials sold. etc. to other Municipalities. Federal and Provincial Gove~nt. Conservation Authorities, individuals. etc. In 1979 the Roads Department was requested to have trained personnel and insurance etc. ready for a possible Mosquito Control Programe. The net cost of t~is programe to the County was $318.78 (the Town of Aylmer paid for the cost of insurance). . Total payment vouchers in 1979 amounted to $3,684.009.90(compared to $ 3.'37"6.833-.63 in 1978, $ 3,236,612 in'-[977. and $ 2.741.000 in 1976). All of Which is RespectfuHy Submitted. ,/r{, 7Y(,/rf C~ , ,\ CHAIRMAN ~ ;/tl~ ST. THOMAS SUBURBAN ROAD COMMISSION The St. Thoinas' Suburban Road: Commission has jurisdiction over 47.3 miles of road out of the total 296.7 Road System in the County. Construction and maintenance costs are k~pt separate on these roads. The, Commission pays a portion of the overhead costs (approximately 11% _,of the total). The commission owns rio ~quipment or tools but' pays a F1cost" renta1"rat~ to the County when the equipment i's used on 'Commission Roads. Overall policy on the Commission ROads i_s directed by your COLlnty Council Road Committee. A detailed summary of costs on the Commission Roads is attached as is a summary of the costs of maintenance and overhead on the combined County and Suburban System. Com:!Iission Roads Include: Road 11 Road 16 Road 22 ~ Road 25 -ROad 26 - ROlld 28 Road 29 - Road 30 . Ro.ad 31 Road 52 Ro~i:I 56 (South of Ford P1antj from Highway 4 to Road 26. fJ:'Olll St. Thomas to Flnga1. (Fairview Avenue) fJ:'om St. Thomas to Road 24. Wellington Road. St. George Street and Bostwick Road. Centennial Avenue from Road 45 to Highway 3 ,.~ Radio Road Da1ewood Road. Highway 3 (St. ThoRlas ExpreSSway to HIghway 73). Elm Street from Cen~ennia1, Avenue to St. Thomas~ 103 104 ST. THOMAS SlJBURBAN ROADS COMMISSION STATEMENT OF EXPENDITURES 1979 CONSTRUCTION 1. Road 22 (Fairvicw Aveiluc) including aspllalt: resurfacing between Roads 24 and 27, also surveying and engineering between Roads 27 and the City f,f St. Thomas limits. 2. Road 30 (Radio Road) grading, gravel, paving, etc. 3. Road 31 (Oalewood Rand) grading, gravelling, etc. 4. Road 52 from Road 30 to Highway 3 (New St. Thomas Expressway) grading, gravelling, paving, etc. 5. Land Purchase 6. Surveys Road 26 (St. George Street). TOTAL Maintenance A... Bridges & CUlverts Bridges, including painting Dodds Creek Bridge and Fil'lgal Bridge - 2 Culverts B". Roadside Maintenance 1 Grass Cutting 2 Tree Cutting 4 Dx:'ainage 5- Roadside Maintenance - 6 Tree Pl~nting 7 Dx:'ainage Assessments -ll w,,~d Spnlying C - liard Top Maintenance (Paved Roads) Repairs to Pavement Sweeping 3 Shoulder Maintenance 4 Surface Treatment ~ 1...2.2l2.2l..... --~~~~~~~Q~----- ____~~~~~~~l~NNNN ___~~~~~~~~~____N ___~~~~!~~!~_N___ __~_~~!~~~~~N____ $1l9,094.57 ~__j.J2J2.:~J_...___ ______12.:22_____ _~_lJ2~~_.2}___~_ ___ll.:..6..8_4.....a..s_____ ___2.:2]_o...}L__N_ _____..8JJ...]}_N_NN ______8JJ_.J2_____ _____3]J...2~____ _____jJ]....]ll_____ ___4..0.]_~~4..._0]_____ ______~5_5_.}_~____ ___}J}}_9_._o..~____ __L~J_~_'L":.____ Continu"d . . . . ~ 5T. THOMAS SUBURBAN ROADS COMMISSION STATEMENT OF EXPENDITlJRES 1979 D _ Loose Top Maintenance (G~avelRoads) _ 2 Grading 3 Dust Layer 4 Prime 5 Gravel Resurfacing E _ Winter Control- (Total) $58~003.86 1 Snow Plowing _ 2 Sanding & Sal ting _ 3 Snow Fence _ 4 Winter Standby F _ Safety Devices _ 1 Pavement Marking . 2 Sis-us _ 3 Guide Rail 4 Railroad Protection Overhead Charges, including Superintendenc:.'. Office. Clerical, Garage, etc. TOTAL Drainage Assessments Items Not Subsidized by Ministry of Transportation and Coomunications TOTAL EXP_ENDlTURE BY St. Thomas Suburban Roads C01lllIlission TOTAL EXPENDITURE SUBSIDIZED AT OPERATIONAL RATE CALCULATION OF AMOUNT PAYABLE BY CITY OF 5T. THOMAS Ministry of Transportation and Communications Subsidy Rate on operations for 1979 was calculated to be 74.2757i. (originally estimated at 741. ) on all items (except Drainage Assessments and items not for subsidy) is $273,202.80 50% of Balance of $94,619.79 is Pa~e 2. n__R4.1l1J_..t:l____ ____~.1!l_O...O}____ __.__~_O_8_~...6}____ __R~].1~!]_.!!__R_ ___1}.1RO}}_.}L___ ___]!j2J.2:JJ__R_ ..__JJ~J:~____ ____~.1~~~~____ ____2J1-9]:19___... ____2J!~i:~]____ ______!2!::]&...___ R___ll1!!:~1..._..._ __...1~Jl1~:21...___ $ 248.728.02 R______2~:i]_..._R __"'__R~~Z.:2!L_R_ $ 3.68.491.01 367.822.59 1__~Z,&~Q2.:2.Q____ Continued. . . . 105 106_ ST. THOMAS SUBURBAN ROADS COMMISSION STATEMENT OF EXPENDITURES 1979~ pa.s.e 3. Subsidy on Drainage Assessments 50% Amount payable is 25% of $ 45.52 ~r items Not For Subsidy 50% of 622.90 TOTAL PAYABLE by City'of St. Thomas on 1979 Operations LESS Surplus from 1978 LESS City of St. Thomas Contr~but~on:Aor 19~~. peficit to 1980 Operations ~_____~~~3_1L_~ ~_HH..3J.~.._lt5____ __lt~6..3_~~..Z.L__ ",_~ht:.':.?~.I~.___ :.}_6..t.lt.~Q....q,q,___ $ 9,740.00 1.07 MAINTENANCE Page 1 The following is a summary of the total maintenance on both County and Suburban Roads. '.'~: Letters and numbers correspond to Ministry of Transportation and Communications Account Numbers. A ~ Culverts & Bridges Bridges !___..6J.1_8_4.?~__u , _____]J]..5.0_____ 2 Culverts B _ Roadside Maintenance Grass Cutting .____2}.!~~_.__. ____22.1..s]~_u_. ___...52.12J].____ ____!2.17j2_____ 2,399 .------_.-._--- 2 Tree CUtting 4 Drainage 5 Roadside ~aintenance, Washouts. etc. 6 Tree Planting Dr:dn:lf':f' ASS<'''STnf'nt'' (repairs only) ----_:!~~~----- _____~!.~:~n___ 11 Weed Spraying C - Hard Top Maintenance (Paved Roads) 2 Swp.cping ---~~~!.~::_---- ---_::!.~~~----- ---_::!.~~~----- ----~:!.~~~----- _ 1 Repairs to Pavements 3 Shoulder Maintenance 4 Surface Treatment o _ -Loose Top Maintenance (Gravel Roads) Grading Gravel Roads _.--::!~~~-_.. ----~~!.~:~---- .__._:!.~:~._-- ____~:!.~:Z____ 3 Dust Control (Calcium Chloride) 4 Dust Control (Prime) Gravel Resurfacing E - Winter Control (Total) $ 359,431 Snow Plowing 74,053 ------------- 2 Salting & Sanding 227,951 ------------- 3 Snow Fence ____~9!~~~___ 4 Standby ____~z!:~:___ 1979 Winter Control County & St. Thomas Suburban Roads Commission $ 359,431.00 1978 Winter Control County & St. Thomas Suburban Roads Commission $ 315,003.94 1977 Winter Control County & St. Thomas Suburban Roads Commission $ 359.095.00 10&. MAINTENANCE - r.OUNTY ANOST. THot1AS SUBURBAN ROADS F _ Safety Devices Pavement Marking 2 Signs 3 Guide Rails 4 Railroad Prote~tion TOTAL OVERHEAD - COUNTY AND ST. THOMAS SUBURBAN ROAD COMMISSION 1. Superintendence, including County Engineer, Assistant County Engineer, General Superintendent, Assistalll; SupC'rintt'ndt'llt. etc., and Supet'intcndellL vehicles. 2. Clcr-fcal. 3. Office. 4. Garages (White Station & Rodney), Stock & Timekeepers, Maintenance, etc. 5. Tools and Miscellaneous Repairs. 6.~ Radio. 7. Traffic Counts & Needs Study Update. 8. Training Courses. 9. Permits. 10. Miscellaneous Insurance. 11. Rehabilitatio~ of White Station Gravel Pit and general cleanup of Garage grounds. 12. Machinery Overhead Costs. TOTAL OV'ERHEAn Page 2 ~_____3~!~~~_____ ______~~t231_~___ _______t~~~~_____ ______2Q1Q~3_____ $ 1.132.371 1___~_~2~~ZZ_____ ______~1~~!1_____ ______!~tQ~Z_____ ______2~~lZ~_~___ ______!2L2!~_____ _______~~2Z2_~___ ______~~z@~_____ ~------~LZ!Q---~- __________2~_____ _______~L!2~___._ __~____~L2Z2_____ _______lLZ!2_____ 256.834 109 COUNTY OF ELGIN By~La?J No. 80-1 "A BY-LAW TO AUTHORIZE THE EXPROPRIATION OF LAND FOR THE PURPOSE OF WIDENING AND IMPROVING COUNTY ROADS." WHEREAS under Section 336 of the Municipal Act, being Chapter 284, R.S.D. 1970, theCo~ncil of every Corpo- ration may pass By-Laws for acquiring or expropriating any land required for the purpose of the Corporation. AND WHEREAS in the exercise of its powers and in performance of its obligations under The Public Transportation and Highway Improvement Acts and other statutes, the Corpo- ration of the County of Elgin finds, or may find, that itis necessary to expropriate lands for widening, improving, pro- tecting from erosion, altering or diverting the County Roads shown on Schedule "A" as attached. BE IT THEREFORE ENACTED by the Corporation of the County of Elgin: 1. That the Warden and Clerk of the Corporation of the County of Elgin be, and are, authorized to sign any and a~l plans pertaining to land expropriation for County Roads shown on Schedule "A", and to affix thereto the Seal of the Corpo- ration of the County of Elgin and to register the same in the County of Elgin Registry Office. 2. That the Treasurer be, and is hereby authorized to pay to the owners of the lands hereby expropriated, such amounts as may be agreed upon as compensation as may be de- termintd by arbitrat~on under provisions of the Expropriations Act. being Chapter 154. R.S.O. 1970. READ a first time this 16th day of January, 1980. READ a second time this 16th day of January, 1980. READ a third time and finally passed this 16th day of January, 1980. .~.~-,,---<.~<-~~--;>,,-. G. C. Leverton, Clerk. ,,( , C/ V~ (I, /J'J'/4v'c"1 L. A. Longhurst. Warden. 110 COUNTY OF ELGIN SCHEDULE A OF BY_LAW # 80-1 1980 1. County Road 5 - Lot 1, Concession '~C" the Broken Front, Township of Dunwi ch. 2. County Road 16 - Lot 8, South Talbot Road, Township of Southwald. 3. County Road 22 _ Lots 7 & 8, Concession IV, V, VI & VII, Township of Yarmouth. 4. County Road 30 _ Lots 8 & 9, Concession X, XI, XIII, & XIV, Township of Yarmouth. 5. County Road 32 _ Lots 13, 14 & 15, Concession VII. Lots 11, 12, 13, 14, 15 & 16, Concession VIII. Lots 15 & 16, Concession IX. Lots 84, 85, & 86, North of Talbot Road. All "in the Township of Malahida. 6. County Road 38 - Lots 118 to 124 inclusive, North and South of Talbot Road, Township of Bayham. 111 COUNTY OF ELGIN By.Law No. 80-2 "BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF A COLLECTIVE AGREEMENT BETWEEN THE CORPORATION OF -THE COUNTY - OF - ELGIN AND -LONDON AND DISTRICT SERVICE WORKERS' UNION, LOCAL 220. S.E.LU.,A.F.L., C.LO., C.L.C. '\'lITH RESPECT TO THE CORPORATION'S EMPLOYEES AT THE-ELGIN MANOR." WHEREAS the London and District Service Workers' Union, Local 220, by certificate dated December 20th. 1972, is the certified bargaining agent for the employees of Elgin Manor, save and except Supervisors, persons abo,,_e the rank of Supervisor, Registered Nurses. Office Staff~ ,persons reg- ularly employed for not more than twenty-four hours per week, arid students employed-during the school vacation period; AND WHEREAS negotiations have taken place over a period of time, between the County and the Union~ towards establishing orderly collective'bargaining relations and p~oviding an orderly procedure for the disposition of griev- ances and defining working conditions and terms , of emplo~ent for all employees who are represented by the U~ion, in the form of a Collective Agreement; AND WHEREAS - agreement has now been reached by both parties to a number of The Articles in the Agreement while other articles have been settled by bindingAIbitration as set out in the Arhitration Award'dated December 13th, 1979. NOW THEREFORE it is hereby enacted that the,Wa~den 'and Clerk of the County of Elgin be and _ are hereby empowered ,to sign the Collective Agreement (hereto attached as Schedule A) between ,the County of Elgin and the London and District Service Workers' Union, Local 2201 S~E~I.U., A~F.L., C~I.O., C.L~C., setting fo~thcol1ective bargaining relations,dis- position of grievances and to define working condit:lons and terms of employment for all employees of Elgin Manor, repre- sented by the said Union. ' READ a firstfime this 16th day of January, 1980. READ a second time this 16th day of January, 1980. READ a third time and finally passed this 16th day of January, 1980. G. C. Leverton, Clerk. ,-?' ,/" \l a ;z:ht?,,(;;,d " L. A. Longhurst, Warden. ,~~ >4c,.~ 112 COUNTY OF ELGIN By-Law No. 80'-3 "BEING A BY -IAW TO AUTHORIZE THE EXECUTION. OF A COLLECTIV-E AGREE},1ENT BETIl'EEN THE CORPORATION OF THE COUNTY OF ELGIN AND LONDON AND DISTRICT SERVICE WORKERS' UNION. LOCAL 220, S.E.I.U., A.r.L.. C.I.O.. c.L.e..WITH RESPECT TO THE CORPORATION'S PJi.RT-TlME EMPLOYEES AT THE ELGIN MAHOR." WHEREAS the London and District Service Workers' Union, Local 220, by certificate dated September 30th, 1974, is the certified bargaining agent for the employees of Elgin V~nor, who are. regularly employed for not more than twenty- four hours per week, save and except Supervisor, persons above the rank of Supervisor, Registered Nurses, Office Staff, and students employed during the school vacation period; AND WHEREAS negotiati-ons have taken rJlace ove r a period of time, between the County and the Union, towards establishing orderly collective bargaining relations and providing an orderly procedure for the disposition of griev- ances and defining working conditions and terms of employment for all part~time employees-who are represented by the Union, in the form of a Collective Agreement; AND WHEREAS agreement has now been reached by both parties to a number of The Articles in the Agreement while other Articles have been settled by binding Arbitration 'as set out in the Arbitration Award dated Decemb€r 13th, 1979. Nav THEREFORE it is hereby enacted that the Warden and Clerk of the County of Elgin be and are hereby empowered to sign the Collective Agreement (hereto attached as Schedule A) between the County of Elgin and the London and District Service Workers' Union, Local 220,S.E.I.U., A.P.L., C.I.C., C.L.C.~ setting forth collective bargaining relations,dis. position of 'grievances and to define working conditions and t€TmS of employment for all part~time employees of Elgin v~nor, represented by the said Union. READ a first time this 16th day of January, 1980. READ a second time this 16th day of January, 1980. READ a third time and finally passed this 16th day of January, 1980 ~'.-"...c.<--,--~~-,~,-----' G. C. Leverton, Clerk. v:/{" ~ " X~~~_U'- L. A. Longhurst, ivarden. 113 COUNTY OF ELGIN By-Law No. 80-4 "BEING A BY-LAW TO AMEND BY-LAW NO; 2539. A BY-LAW TO REGULATE THE PROCEEDINGS IN THE MUNICIPAL COUNCIL OF THE-CORPORATION -OF THE COUNTY OF ELGIN AND THE OFFICERS AND COMMITTEES THEREOF. T1 WHEREAS By-Law No. 2539, as amended by By-Law No. 79-31. regulates the proceedings in the municipal council of the Corporation of the County of Elgin and the Officers and Committees thereof; and WHEREAS it is deemed advisable to amend By-Law No. 2539 to change the membership on the Agricultural Committee and also the name and duties of the Local Government Study Committee; NOW THEREFORE the Council of the Corporation of the County of Elgin enacts as follows: 1. That Paragraph 1 of Section XI - AGRICULTURAL COM- MITTEE, of By-Law No. 2539 be amended by adding after the word "Reeves", plus one representative from an urban munic- ipality. 2. That the title of the Committee listed in Section'XIX be amended to read "LOCAL GOVERNMENT INDUSTRIAL AND RECREATION COMMITTEE" and a paragraph (3) be added as follows: (3) To study and make recommendations with respect to industrial and recreation matters. READ a first time this 16th day of January, 1980. READ a second time this 16th day of January, 1980. READ a third time and finally passed this 16th day of January, 1980. G. C. Leverton, Clerk. 'c/- / *- - ,1,- . d - .r-"-~9_ -. ,".f- L. A. Long urst, Warden. ~ )".--..J 114 COUNTY OF ELGIN By-Law No. 80-5 "A BY-LAW TO CONFIRM PROCEEDINGS OF THE COUNCIL OF THE CORPORATION OF THE COUNTY OF 'ELGIN 'AT THE "JANUARY SF:SSTON, 1980." WHEREAS by Section 9 of the Municipal Act, being Chapter 284 of the Revised Statutes of Ontario, 1970, the powers of a municipal corporation are to be exercised by its council; AND WHEREAS by Subsection 1 of Section 241 of the Municipal Act. being Chapter 284 of the Revised Statutes of Ontario, 1970, the powers of every Council are to be exer- cised by By-Law; AND WHEREAs it is deemed expedient that the pro- ceedings of the Council of the Corporation of the County of Elgin at this meeting be c?nfirmed and adopted by By-Law; NOW THEREFORE the Council of the Corporation of the County of Elgin enacts as follows: 1. That action of the Council of the Corporation of the County of Elgin in respect of each recommendation con~ tained in the Reports of the Committees and each motion and resolution passed and other action ta~en by the Council of the Corporation of the County.of Elgin at its meetings held during the January 1980 Session is hereby adopted and con- firmed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 16th day of January, 1980. READ a second time this 16th day of January, 1980. READ a third time and finally passed this 16th day of January, 1980. G. C. Leverton. Clerk. /'4 x'YUf;~kd- L. A. Longhurst, Warden. ~~~'"~ 115 February SQssion - First Day Wednesday the 20th day of February, 1980 The Elgin County Council met this day at the County Municipal Building in accordance with adjournment. The Warden in the Chair. ROLL CALL - AIL members present except Reeve Campbell, Reeve Shaw and Reeve McBrien. Arrived after Roll Call - Reeve Kelly - 10:27 A~M. Moved by Reeve Liebner Seconded by Deputy Reeve Ripley That the minutes of the January 1980 Session of the Elgin County Council be adopted. . - Carried. The following Communications were read an~ referred to the various Committees: From the Elgin County Land Divis~on Committee with resolution concerning the Secretary-Treasurer's Seminar in Toronto, March 14th. - Referred to the County Government Committee. From Gunn, Upsdell, Dick & Eitel with status of prose- cution under tbe County Tree By-Law. - Ref~rred to.the Agricul- tural Committee. From the Township of South-West Oxford with Notice of Drainage Worksre: Reynolds Creek Municipal Drain - Pilot Project. Referred to the Roads Committee. From the Ministry of Intergovernmental Affairs with details of the 1980 Ontario Municipal Training Program. ~ Referred to the Personnel Committee. From the F&~ily & Children's Services with copy of 1979 Supplementary Estimate of Expenditure requiring .the County to provid~ $5,459~96.- Referred to the Finance Committee. From the City of St. Thomas with a copy of a letter to the Elgin~St. Thomas Health Unit re: the re~erve,for working funds status. - Referred to the Finance Committee. From the Township of North Dorchester with Notice to Pa~ty .Assessed and notice of hearing re: report on the Reynolds Creek Municipal Drain - Pilot Project. - Referred to the Roads Committee. From the Township of Yarmouth with a notice of the passing of a by~law to regulate land use pursuant to Section 35 of The Planning Act. - Referred to the Roads Committee. From the County of Victoria with copy of a letter sent to all cabinet ministers re: Provincial Policy on Cottage Con- versions. - Referred to the County Government Committee. From the County of Kent advising their Warden's Banquet has been set for November 15th, 1980 in Chatham. - Filed. 116 2 From the Minister 01 N:ltllr:ll RC';;uur<;cs \"i.th ilcknmv]t'dgc- fficnt of the County's resolution rC': minor C};ccption [('c. - }{0- [erred to the Agricultural CommittcC'. From the Township of Yarmouth with notice of Ontario Municipal Board hearing set for ~larch 12th, 1980 rc: By-Law No. 2537 (Ontario Conference of Seventh Day Adventist Church). Re- ferred to the Reads Committee. From the Elgin County Pioneer Museum with nomination for the Board. - Referred to the Finance Committee. From the Elgin County Pioneer Museum with approval for The Elgin Mil~tary Museum to have full use of the parking lot. Referred to the Property Committee. From the Ministry of Intergovernmental Affairs with acknowledgement of the County's endorsement of the resolution, from the Borough of Scarborough. re: inclusion of personal and property security in the Building Code. - Referred to the County Government Committee. From the Ministry of Transportation and Communications with copies of the following: Memo No. 80-IB Memo No. 80-2 - Use of Chevron SP6-Primer Maximum Subsidizable Rates for Municipally-Owned Equipment. Referred to the Roads Committee. From the County of Kent with reply to Elgin's resolution re: minor exception administration fee. - Referred to the Agri- cultural Committee. From Mr. Peter Paisiovich. with request for~three appointees to the Talbot Trail Parkway Committee. - Referred to the Local Government Industrial and Recreation Committee. From the County of Middlesex with resolution regarding the sharing of expenses of automatic signal devices at railway level crossings. - Referred to the Roads Committee. From the County of Middlesex with resolution regarding Boards of Arbitration under the Hospital Labour Disputes Arbi~' tration Act. - Referred to the Personnel Committee. From the Township of Yarmotith with notice of Ontario Municipal Board ,hearing onBy~Law No. 2530, set for March 11th. 1980 at 10:00 A.M. - Referred to the Roads Committee. From the Ministry of Culture and Recreation with reasons for recent changes in museum grants' for 'establishment and develop- ment purposes. - Referred to the Finance Committee. From Mr. R. A. Barrett, City Clerk-Administrator, with copy of a letter to the Mayor and Council re: payment of City members, on the Elgin7St. Thomas Health Unit Board. - Referred to the Finance Committee. From A. J. Borre, M. D., Chairman of The Board of Governors, St. Thomas-Elgin General Hospital, with a copy of a letter sent to The Honourable Frank Drea, Minister of Consumer and Commercial Relations re: alcohol abuse. - Referred to the County Government Committee. 117 - 3 - County Council, February Session, 1980 From the Ministry of Housing with copi~s of a new publi- cation entitled "Official Plan Referrals", - Referred to the County Government Committee. From the Township of Brock with resolution recommending to the Federal Government that they defer any further implemen- tation of the metric system, because of the approach by the United States and the British govern~ent. - Re~erred to the County Government Committee. From The Council for Canadian Unity with respect to Canada Week, June 25th to July 1st. - Referred to the County Goverr~ent Committee. From the Elgin~St. Thomas Health Unit with copy of questionnaire, on the Branch Draft '1st Revision, Ontario Plumbing Code. - Referred to the County Government Committee. From the Provincial~Municipal Affairs Secretariat with Registrati~n Form for a seminar on cost savings innovations in lo~l government. - Referred to the Finance Committee. From the Ministry of Community arid Social Services with two memos on Children's Aid Societies Budgets. - Referred to the Finance Committee. . From the Ministry of Intergovernmental Affairs with 1980 Involvement in Municipal Administration Program. ~. Referred to the Finance Committee. From the Family & Children's Services of St. Thomas a:pd Elgin with allocation of children in care to December 31st, 1979. ,,-;...Referredto the Fi-nance Committee. From the County of Hastings with resolution offering three alternatives with respect to increasing educational costs. - Referred to the Finance Committee. From the Minictry of Intergovernmental Affairs with acknowledgement of the County's endorsement of the City of Barrie's resolution on Sovereignty-Association and copies of the statements by the Premier and Minister of Intergovernmental Affairs. - Referred to the County Government Committee. From the Ministry of Housing with reply to the County's endorsation of the City of Stratford's resolution re: appointment of a Deputy Secretary-Treasurer under The Planning Act. - Referred to the County Government Committee. From David Warner, M.P.P., with copy of excerpts from Hansard on debate on the Aggregates Act, Bill 127, 1979. - Referred to the Roads Committee. From the Family & Children's Services of St. Thomas arid Elgin with copy of press release re:" alcohol consumption and raising the legal age. - Referred to the County Government Committee. From the City of St. Thomas with notice of the passing of a By-Law to regulate land use pursuant to Section 35 of The Planning Act. - Referred to the Roads Committee. From the County of Brant with copies of correspondence from the Warden of Brant to the Minister of Transportation and Communications regarding Suburban Road Commissions and County Road Committees. - Referred to the Roads Committee. 118 - 4 - From The Elgin l'lili tary Museum with <l rcqtlC'st for a grant. - Referred to the Finance Committee. From Bell Canada introducing their Radio/Mobile Services Provisioning Group. - Referred to the Roads Committee. From the Ministry of the Environment with information on "Notice of Acceptance of the Class Environl'!'ent Assessments- Widening of and Other Improvements to Existing Highways". - Referred to the Roads Committee. From the Quad County Association for the Mentally Retarded with request for a grant. ~ Referred to the Finance Committee. From the County of Oxford advising that, the Warden's Dinner will be held on Friday. November 28th, 1980 at the Community Centre Complex - Tillsonburg. - Filed. from A.C.R~O. with "Vehicle Inspection Progyamme Ques- tionn,aire". - Referred .to the Roads Committee. From the Minister of Transportation and Communications with information on proposed changes in appointments of members to Suburban Road Commissions and County Road Committees. - Referred to the Roads Committee. From the County of Middlesex endorsing Elgin's resolution re: an administration fee for applications for minor exceptions. Referred to the Agricultural Committee. From the University of Waterloo advising Mr. Daniel P. Hermans, has not registered at the Vniversityand the Scholarship will be kept to his credit till 1980-81 awards. - Filed. From ~he Township of Southwold with notice of the passing of By~Law No. 8073 to regulate land use, pursuant to Section 35 of The Planning Act. - Referred to the Roads Committee. From Ontario Blue Cross with notice of increas~ in pre- miums for Extended Health Care, effective March 1st, 1980. - Referred to the Personnel Committee. From the University of Western Ontario with copy of a letter to Warden Longhurst, extending appreciation for the cord~al hearing,given to the University delegation on January 16th, 1980. - Filed. From Personnel Management Associates with notice of a one-day training seminar :-. "Supervision. What Really Works! lIon Friday, February 8th, 1980. - Filed. From the Office of The Prime Minister, acknowledging Elgin's endorsement of the City of Barrie's resolution re: Sover- eignty-Association. - Filed. From the Ontario Good Roads Association with information re: 1980 convention. - Filed. From the Ministry of Agriculture and Food with copy of a statement made by the Honourable Lorne C. Henderson re: alloca- tions of tile drainage money for 1980-81. - Filed. From the Ministry of Housing with notice of Regulation change under The Planning Act re: procedure allowing zoning by- laws to come into force without Ontario Municipal Board approval.-Filed. From Nr R. G. NooTl.~, County Ellgine0r with copy of pro- posed 1980 budget for the St. Thomas Suburban Road System. - Refcrrec to the Roads Committee. 119 _ 5 _ County Council, Febru~TY Session, 198!) From Mr. R. G. Moore, County Engineer, tolith <J copy of a letter to the Mayor and Members of City Council \-lith 1980 proposed budget for the St. Thomas Suburban Road System and advising that the ~ mill levy will be required. - Referred to the Roads Committee. From the Ministry of the Environment with registration form for two intensive one-day noise seminars in Toronto on March 19th and 26th. - Referred to the Roads Committee. From ~he Ministry of Intergovernmental Affairs with information on Civil Service Commission Courses for participation by municipal staff. - Referred to the Personnel Committee. From the County of Middlesex advising that their Warden's Banquet will be held November 22nd, 1980 at Lucan. - Filed. From the Ministry of Housing with copy of proposed amend- ment No.7 to the Official Plan for the East Elgin ,Planning Area and request for comments. - Referred to the Roads Committee. From Elexco Ltd. with request to enter into a Petroleum and Natural Gas Lease and Grant re: part of Lots 24 and 25~ Con~ cession 1, and Lots 24, 25 and 26, Concessions 4 and 5, Yarmouth. Referred 'to the Roads Committee. A delegation from the St. Thomas. Office of the Ministry of Agriculture and Food was present and it was moved-by Reeve Caverly that they be now heard. Mr. John Anderson, Associate Agricultural Representative read a report to Council on the Agricultural activities of Elgin County. Mr. Bill Morgan, Manager of the Southwestern Ontario Travel Association and Mr. Ken Hawkes, Ministry of Culture and Tourism were in attendance and it was moved by Reeve Bradfield that they be now heard. Mr. Hawkes reviewed some statistics on the effect tourism_has in Ontario. Mr. Morgan descrip~~ t~e cost of producing: a 1980 Travel Guide. He ,requested a $2,000.00 grant from the County. The Warden referred the request to the Local Government Industrial alld Recreation Committee. Mr. Richard Feun, President of the Elgin County Federation of Ag4iculture was present and Reeve Fleck moved that he be now heard. A brief, forwarded to Council prior to the~~eting, was read to the members. A request for a grant of $l,200.00wasmade and the Warden referred the request to the Agricultural Committee. A delegation from the Art Gallery St. Thomas-Elgin was present and it_was moved by Deputy Reeve Stewart that they be now heard. Mrs. R. J. Ketchum, President, reviewed the contents 9~~_ brief supplied prior to Council. A request for a grant of $500.00 was referred to the Finance Committee by the Warden. The Report of the Homes for Senior Citizens Committee was presented by Reeve Binks and adopted on motion of Reeve Binks and Reeve Hodgson. The first Report of the Finance Committee was presented by Reeve Fleck. Moved by Reeve Fleck Seconded by Reeve Green That the First Report of the Finance Committee be adopted. An amendment \~as, 120 - 6 - Novcd by Deputy Reeve Martyn Seconded by Reeve Emerson That Item 2 in the Finance Committee Report be amended by deleting everything after the word ttbe" and replaced with 11$3,000.00 for 1980n, The amendment was put to a vote and was lost. The original motion to adopted the report was put and was carried. Kelly. The Report of the Roads Committee was presented by Reeve Moved by Reeve Kelly Seconded by Reeve Caverly That the Report of the Roads Committee be adopted. Reeve Wilson requested a recorded vote. : YEAS Kelly (2), Fischer, Walters, Longhurst (2), Monteith (2)"Martyn (2), Caverly (2), Neukamm (2), Green (2), Stewart, Wilson, Pettit, Glover (2), Emerson, Hodgson, Binks, Phillips, Ripley, Liebner, Lashbrook, Fleck~ TOTAL VOTES - 29. NAYS Bradfield. TOTAL VOTES - 1. The motion to adopt the Report was carried. Moved by Reeve Phillips Seconded by Deputy Reeve Ripley As the hour is now twelve olclock noon, we continue on to conclude the morning Session of Council. - Carried. The First Report of the Property Committee was presented by Reeve Green and adopted on motion of Reeve Green and Deputy Reeve Walters. Reeve Caverly reported on the results"of the delegation to the Ontario Plowmen'sAssociation Convention. Elgin was success- ful in its bid for the International Plowing Match for 1985. A Special Report by Mr.R. G. Moore and Mr. E. A. Wells on work required on road by-laws started by an Archives Project, was mailed to Council previously. Moved by Reeve Wilson Seconded by Reeve Emerson That the Special Committee.Report, prepared by Mr. R. G. Moore, County Engineer, and Mr. E. A. Wells, County Librarian, with respect to road. by-laws, be accepted and the work carried out as recommended. - Carried. The Annual Treasurer's Statement on Remuneration and Expenses for members of Council was mailed previo8s1y to the meeting. 121 - 7 - County Council, February Session, 19E' Moved by Reeve Fleck Seconded by Deputy Reeve Monteith That the Treasurer's Statement on Remuneration and Expenses be accepted and printed in the proceedings. - Carried. Moved by Deputy Reeve Monteith Seconded by Reeve Lashbrook rhat_we do now adjourn to meet again on February 20, 1980 at 2:00 P.M. - Carried. Council Re-Convened. ROLL CALL - All members present except Reeve Campbell, Reeve Shaw, and Reeve McBrien. Reeve Lashbrook was also absent but was excused by the Warden. The Second Report of the Finance Committee was presented by Reeve Fleck. Moved by Reeve Fleck Seconded by Reeve Hodgson That the Second Report of the Finance Committee be adopted. An amendment was, Moved by Deputy Reeve Glover Seconded by Deputy Reeve Walters That Item 6 of the Finance Committee, Second Report, be amended to read "tabled" in place of the word "filed". The amendment was voted upon and it was carried. The Amended Report was then voted upon and it was carried. The Report of the Personnel Committee was presented by Deputy Reeve Glover. Moved by Deputy Reeve Monteith Seconded by Reeve Binks That as the hour is now six o'clock we go on beyond this hour to conclude this Session's business. Carried. Moved by Deputy Reeve Glover Seconded by Reeve Fleck That the Report of the Per~onnel Committee be adopted. - Carried. The First Report of the County Government Committee was presented by Reeve Wilson. Moved by Reeve Wilson Seconded by Reeve Bradfield That the First Report of the County Government Committee be adopted. An amendment was. 122 - 8 - Moved by Deputy Reeve Fischer Seconded by Deputy Reeve Pettit Th~t the County Government Committee Report be amended by changing Item 3 (c) to read $60.00 in plnce of $55.00 and changing Item 3 (d) to read $120.00 in place of $100.00. Reeve Emerson requested a recorded vote. YEAS Fischer, Pettit, Phillips, Ripley, Liebner, Bradfield. TOTAL VOTES - 6. NAYS Kelly (2), Walters, Longhurst (2), Monteith (2), Martyn (2), Caverly (2), Neukamm (2), Green (2), Stewart, Wilson, Glover (2), Emerson, Hodgson, Hinks, Fleck. TOTAL VOTES - 23. The amendment was lost. The original report was then voted upbn and it was carried. The Second Report of the County Government Committee was presented by Reeve Wilson and adopted on motion of Reeve Wilson and Reeve Emerson. The Second Report of the Property Committee was presented by Reeve Green and adopted on motion of Reeve Green and Deputy Reeve Walters~ The Report of the Agricultural Committee was presented by Reeve Caverly and adopted on motion of Reeve Caverly and Deputy Reeve Martyn. The Report of the Social Services Committee was presented by -Deputy Reeve Ripley and adopted on motion of Deputy Reeve Ripley and Reeve Green. The Report of the Local Government Industrial and Recreation Committee was presented by Reeve Phillips and adopted on motion of Reeve Phillips and Reeve Bradfield. Moved by Reeve Wilson Seconded by Reeve Bradfield That By-Law No. 80-6 "Being a By-Law to Establish the Annual Remuneration to be P~id to the Warden of the County of Elgin" be read a first time. - Carried. Moved by Reeve Green Seconded by Reeve Kelly That By-Law No. 80-6 be read a second time. Carried. Moved by Reeve Bradfield Seconded by Reeve Green passed. That By-Law No. 80-6 be read a third time and finally - Carried. 123 - 9 - County Council, February Session, 1980 l'lovcd by Reeve Green Seconded by Reeve Bradfield That By-Law No. 80-7 "Being;] By-Law to Set the Daily Remuneration to be Paid to Members of the Elgin County Council for Attendance at Meetings of the Elgin Council and Committees Thereofll be read a first time. - Carried. Moved by Deputy Reeve Monteith Seconded by Reeve Green That By-Law No. 80-7 be read a second time. - Carried. Moved by Reeve Bradfield Seconded by Deputy Reeve Monteith passedo That By-Law No. 80-7 be read a third time arid finally Carried. Moved by Reeve Caverly Seconded by Reeve Wils~n That By-Law No. 80-8 "Being a By-Law to Establish the Remuneration to be Paid to the Warden, Council Members and County Officials for Attending Conventions" be read a first time. - Carried. Moved by Reeve Kelly Seconded by Reeve Caverly That By~Law No. 80-8 be read a second time. - Carried. Moved by Deputy Reeve Pettit Seconded by Reeve Kelly passed. That By-Law No. 80-8 be read a third time and finally Carried. Moved by Reeve Liehner Seconded by Reeve Caverly That By-Law No. 80-9 "Being a By-Law to Appoint a Land Division Committee" be read a first time. Carried. Moved by Reeve Green Seconded by Reeve Liebner That By-Law No. 80-9 be read a second time. - Carried. 124 - 10 - Haved by Reeve Caverly Seconded by Reeve Liebner passed. That By-Law No. 80-9 be read a third time and finally - Carried. Moved by Deputy Reeve Glover Seconded by Reeve Liebner _ That By-Law No. 80-10 "Being a By-Law to Amend By-Law No. 79-20. a By_Law to Establish the Rate oEPay for Certain Employees in the Homes for Senior Citizens'l be read a first time. Carried. Moved by Reeve Wilson Seconded by Deputy Reeve Glover That By-Law No. 80-10 be read a second time. - Carried. Moved by Reeve Liebner Seconded by Deputy Reeve Glover passed. That By-Law No. 80-10 be read a third time and finally - Carried. Moved by Deputy Reeve Martyn Seconded by Deputy Reeve Walters That By-Law No. 80-11 "Being a By-Law to Appoint Auditors for the County of Elginll be read a first time. Carried. Moved by Deputy Reeve Walters Seconded by Deputy Reeve Martyn That By-Law No. 80-11 be read a second time. - Carried. Moved by Deputy Reeve Glover Seconded by Depucy Reeve Walters passed. That By-Law No. 80-11 be read a third time and finally - Carried. Moved by Deputy Reeve Pettit Seconded by Reeve Emerson That By-Law No. 80-12 "Being a By-Law to Amend By-Law No. 79-38, a By-Law to Restrict and Regulate the Destruction of Trees by Cutting, Burning, or Other l'1eans" be read a first time. - Carried. 125 - 11 - County Council, February Session, 1980 Moved by R~eve Emerson Seconded by Deputy Reeve Pettit That By-Law No. 80-12 be read a second time. - Carried. Moved by Deputy Reeve Stewart Seconded by Deputy Reeve Pettit passed. That By-Law No. 80-12 be read a third time and finally - Carried. Moved by Reeve Binks Seconded by Deputy Reeve Walters That By-Law No. 80-13 ITA By-Law to Authorize Mr. Stanley Charlton, lhe Owner of a Portion of Lot 21. Concession VIII of the Township of Malahide (Hereinafter Called 'The Grantee' and Which Term Shall Include His Heirs, Successors. and Assigns) to Construct, Use, and Operate Works Required for the Transmission of Water in the County of Elgin (Hereinafter Called 'The Municipality')l1 be read-a first time. - Carried. Moved by Deputy Reeve Walters Seconded by Deputy Reeve Martyn That By-Law No. 80-13 be read a second time. - Carried. Moved by Deputy Reeve Walters Seconded by Reeve Binks passed. That By-Law Nv. 80-13 be read a third time and finally - Carried. Moved by Deputy Reeve Ripley Seconded by Reeve Phillips That By-Law No. 80-14 ITA By-Law to Authorize the Cor- poration of the Township of Southwold (Hereinafter Called 'The Grantee' and Which Term Shall Include Its Successors and Assigns) to Construct, Use and Operate Works Required for the Transmission of Water in the County of Elgin (Hereinafter Called 'The Munici- pality')" be read' a first time. - Carried. Moved by Deputy Reeve Walters Seconded by Deputy Reeve Martyn That By-Law No. 80-14 be read a second time. - Carried. Moved by Reeve Binks Seconded by Deputy Reeve Ripley passed. That By-Law No. 80-14 be read a third time and finally - Carried. 126 - 12 - !-loved by Deputy !;cevc \.J<11tcTs Seconded by Deputy Reeve Martyn That By-Law No. 80-15 "A By-Law to Confirm Proceedings of the Couneil of the Corporation of the Couoty of Elgin at the February Session, 1980" be read a first time. Carried. Moved by Deputy Reeve Walters Seconded by Deputy Reeve Martyn That By-Law No. 80-15 be read a second time. - Carried. Moved by Reeve Binks Seconded by Deputy Reeve Ripley passed. That By-Law No. 80-15 be read a third time and finally - Carried. Moved by Deputy Reeve Fischer Seconded by Reeve Binks .Tbat we do now adjourn to meet again on March 26, 1980 at 9:30 A~M. - :Carried. G. C. Leverton, Clerk. L. A. Longhurst, Warden. Hom::s FOR SENIOR CITIZENS cmli-1ITTEE REl'ORT February S~ssion, 1980 To the Warden and Members of the Elgin County Council, The Homes for Senior Citizens Committee reports as follows: 1. The Property Insurance on Elgin Manor and Terrace Lodge has been increased from $5,673,000.00 to $6,119,000.00 to keep it in line with building costs. 2. That the per diem rate be increased from $22.85 to $23.35 fpr Elgin Manor and Terrace Lodge, effective February 1st, 1980. ALL of which is respectfully submitted. ,_.......... , , rf ;:> .. II '. l M. E: /Rinks, Chairman. C/~I Yd. /7:LvC4! 127 128 fINANCE CO;"lt'-lITTI~E R!~PORT February Session, 1980 FIRST REPORT To the Warden and Members of the Elgin County Council, The Finance Committee reports as follows: 1. We recommend that The Elgin-St. Thomas Health Unit pay the Elgin County Council appointees the normal County Committee rate of pay and mileage for attending meetings of the said Board, effective January 1st, 1980, in accordance with the provisions of Bill 173 (An Act to Amend The Municipal Act). 2. That the University of Western Ontario grant be reduced to $1,500.00 in 1980, with a recommendation that it be discontinued in 1981. 3. We recommend that the request from the Young Men's Christian Association of Elgin-St. Thomas for a grant be turned down and we suggest that the request be made to the local municipalities using this service. 4. We recommend that the request for a grant from the St. Thomas-Elgin Debt Counselling Service be not granted. 5. That The. Elgin Military Museum request for a grant be tabled for further information. 6. We recommend that the following grants be included in the 1980 budget: Canadian National Institute for the Blind Salvation Army Scholarships Ridgetown College of Agricultural Technology University of Western Ontario University of Guelph Wilfrid Laurier University University of Waterloo Quad County Association for the Mentally Retarded Local Agricultural Office for farm organizations, junior farmers and institute groups and the fall banquet for 4-H Clubs Agricultural Representatives Act Grants to Agricultural and Horticultural Societies equal to provincial grants. $3,000.00 500.00 300.00 600.00 600.00 300.00 300.00 1,800.00 4,300.00 500.00 7. We recommend that the firm of Deloitte, Haskins & Sells be appointed as Auditors for the County of Elgin and that a by-law be prepared which will also set forth the fees to be charged for the various audits. 8. with three filed. That the resolutions from the County of Hastings proposals with respect to educational costs be 9. Family & December That the allocation of children in care, from Children's Services of St. Thomas and Elgin to 31, 1979 be filed. the 10. That the letter from the Ministry of Intergovern- mental Affairs rl..': 1980 Involvement in l'lunicipa1 Administr2- tion rrogram be filed. - 2 - 11. That the two memos from the ~1inistry of Community and Social Services with respect to Children's Aid Societies Budgets be filed. 12. That the Registration Form from the Provincial- Municipal Affairs Secretariat for 8 seminar on Cost Saving Innovations in Local Government be filed. ALL of which is respectfully submitted. 19 FLj~ J. ;fC Fleck, Chaiman. ~ t!a,~/~ , 129 130 COUNTY OF ELC;fN r<O,\1l COMNTTTEE FIRST REtQll! Fcbru~ry Session L980 TO THE WARDEN AND MEMljERS OF COUNCIL: YOUR ROAD COMMITTEE REPORTS AS FOLLOWS: 1. We have accepted the tender or Mike Hutchinson, Aylmer, for three (3) 1980 Modcl CIll'vrol('t Impala Automobiles, complete- with Police Pack~gc at $18,935.l'2 (illduding Provincial Sates Tax) with the County's two 1977 Plymouth Automobiles,and one 1975 Dodge Automobile as trade_ins. The tender accepted was the lowest of eight (8) tenders. 2. We Jlavc renewed th... C;ounty' 5 Insurance pertaining to Road Committl'c responsibilities with Frank Cowan Company, of Princeton. WE RECOMMEND; 1. . That the resolution of the County of MiddLesex requesting a change in formulae of payment for maintenance of automatic signal devices at railway level crossings be endorsed. The present formulae splits the costs 50% each to the Railway and the Road Authority ilnd the resolution of Middlesex requests that 80% of the cast be born(' by the Railway and 20"/, to tlw Road Authority. 2. That a By_Law be passed authorizing the Warden and Clerk to sign an al-:l:('(,I1I"l1t with th, TnWll"l,ip of Southwnld t<> 1'1:1,,' W'lt,',r plpe lines on Count.y Roads in the Township of Sout.IJW"ld. This agrc('m('nt would I" ';;"';.1:0: to :lgn""lIlcnts with "th('f 10, 'It Nu"icil'"titiC',;. J. That <l By_I.:,w 1;" l';Isscd :lUthori::in;; th,' Wilrd,'l1 ""d Cl/'rk to sign :m agreement with Stanley Charlton, R. R. #4. Aylmer, to place and maintain w"ti'r pipe linl' on County Rn"d 40 "pprnxjm:lt,"I.y J milc north of Clencol in. Continucd 131 \:Oilt:r( 01' ELr:!;~ IW,\j> (:f_)~'1!11'I-rEE _ l'lj(~;T REPORT 1';,,:,.2 q. Tlo:lt Uw' n,l,;,t! t..., Ud"lIlllluniqJil]iLi('." I".. 2"% 01 t1lC'ir ruad l<:,vy as in [or'll~-r y""rs. 5. That the Gounti{'~; cif ELgin una Hic1dlcsex replace t1l<' "hIkers Bridge and the Road Comm,ittC'{' be authorizcd to procC'cd with the hiring of a ~'on!;ulti"g Er:I',I'''''r in t:lojul1<ti'''l with I.)",' Mi,l<ll,',;"" County Road GOlWllitLt'{'. ,111'1 that the Consultant be' lIuthori7.!'d to proceed with plans for :, new bri.dge. A delegation composed of the Wardens, Chairmen of Road COllmlittccs and Engineers of the County of Middlesex and Elgin met on January 29 with the HOllourablc James Snow, Minister of 'J'ransportation and COIIlllll.1nications regarding supplementary funds for the building of the bridge'. Mr. Snow stated that he c0ulunot cvnsider a request for funds until such time as plans were completed to the point that an accurate estimate of costs were available. At that time he would again meet with the delegation. ALL OF WUlCII IS RESPECTFULLY SUBMITTED 7!:,;:z:'( ;;c{tt(l, CHAIRMAN c)' !?~~ 7/,.xG ~ ;t tl ;:f~~ 132 PROPERTY COmHTTEE REPOirr February Session, 1980 FIRST REPORT To the Warden and Members of the Elgin County Council, The Property Committee reports as follows: 1. That the following changes have been made in the insuranc~ coverage on the buildings and contents on the Court House Block: Contents and Equipment Property FROM $ 313,565.00 $1,512,000.00 TO $ 334,265.00 $1,626,000.00. 2. That the quotation of Patrick L. Roberts Ltd. in the amount of $747.00 be accepted, to relocate the return air fOr the air conditioner in the Municipal Building, which will reduce the noise by 50 to 60%. ALL of which is respectfully submitted. Jt?"u'(// /' j - (j:'. / ,.4/((-/.......-- R. A. Green, Chairman. {J-r,-,,~( ,y/ (j '~7j,~-,t Special Committee February Session 19$0 Warden and Members of Elgin County Council Special Committee of lf~. Wells and Mr. Moore reports as follows: That we have examined the approximately 2,000 pages of text ?onsisting of the Road By-Laws. or this material 44S pages should be This includes - Aldborough Bayham Dunwich Malahide South Dorchester South-wold Yarmouth reproduced this year. 14 III $$ 63 19 74 79 In addition the Confirming By-Laws from 1969-1979 should be typed up in the same format and included. A partial index exists which will have to be completed by the Engineer's department. The Committee recommends 1. That nine copies of the complete set be made out and distributed. One copy - The Clerks of the Townships One copy - R. Davis, County Registrar of Deeds Two copies - R. G.Moore, County Engineer One copy - G. C. Leverton, County Clerk One copy - E. A. Wells, County Librarian Three copies - R. G. Moore - spare to be loaned to surveyors upon deposit. 2. That these copies be produced on the zerox machine in the Clerk-Treasurer's office by the Clerk's employees at a cost of $300.00. 3. That the relevant By-Laws from 1969-1979 be typed by the Engineer I s office when spare. typing time is available. 4. That the original copies except for the material from 1969-1979 be retained by the library and copies of the rest of the original material be produced over an ex- tended period of time. All of which is respectfully submitted. R. G. Moore County Engineer E. A. Wells, County Librarian 133 134 TREAfURER' 5 ~;_TATDjD,T 0;; RE!>llINERATION AND EXPENSES February Session, 1980 To the Warden and Members of the Elgin County Council, I beg to submit the following itemized statement of the remuneration, mileage and expenses, paid to each member of Elgin County Council, during the calendar year ending December 31st, 1979: Remuneration and Mileage Council and Outside Committee Boards Conventions * By-Law No. 79-2 Paid To By-Law No. 79-3 By-Law No. 79-1 By-Law No. 79-8 Total Binks, M. E. $ 1,104.00 $ $ $ 1,104.00 Bradfield, R. T. 956.35 402.00 1,118.70 2,477.05 Campbell, J. l). 1,712.13 326.40 2,038.53 Caverly, W, R. 1.6~5.43 1,212.70 2,858.13 Emerson, K. C. 1,101.95 35;L.fiO 741./JO 2,194.55 Fischer"J. 873.60 280.00 297.00 1,450.60 Fleck, J. R. 800.80 471. 70 1,272.50 Glover, S. J. * 8,338.78 96.75 3,448.89 11,884.42 Green, R. A. 1,911,23 l,03?OO 2,949.23 Hodgson, _J. W. 1,426.60 1,187.70 2,614.30 Kelly, K. M. 1,916.88 537.65 1,013.00 3,467.53 Lashbrook,.H. T. 598.50 48~.25 716.00 1,798.75 Liebner, A. 1:I. 849.75 3,550.25 716;.00 5,116.00 Longhurst, L. A. 2,456.04 2,456.04 Martyn, J. 1;'. 474.5':> 404.45 879.00 Monteith, K. E. 1,953.~0 716.00 1.769.80 McBrien, S. R. 1,078,00 1,097.70 2,175.70 Neukamm, E. 1.075.09 2,079.00 471. 70 3,616.70 Pettit. G. E.. 651.80 530.68 647.00 1,829.48 Phillips,C. "D. 1,696.13 768.70 2,464.83 Ripley, M.E. 611.3(J 415.31 1,026.67 Shaw, L. J. 1,413.70 741.00 2,154.70 Stewart, M, H. 839.00 442.65 1,038.00 2,319.65 Walters, G. E. 797.50 288.75 7J,.6.00 1,802.25 Wilson, J. B. 1,437.53 1,509.70 2,947.23 Total $36,820.41 $10,180.74 $19,666.49 $66,667.64 ALL of which is respectfully submitted. ~~--'I.A"'C.~ G. C. Leverton, County Treasurer. FINANCE COMmTTEE REPORT February Session. 1980 SECOND REPORT To the Warden and Members of the Elgin County Council, The Finance Committee reports as follows: 1. That the 1979 Supplementary Estimate of Expenditures, from the Family & Children's Services of St. Thomas and Elgin. requiring the County to provide an additional $3,701.00 be accepted and that it be paid, once the estimates are approv?d by the M~nistry of Community and Social Services. 2. That the copy of the letter from the City of St. Thomas to the Elgin-St. Thomas Health Unit re: clarification of. working reserve funds be filed. 3. That Mrs. J. Gowan Young be appointed as a member of the Board of the ~lgin Cpunty Pioneer Museum for 1980. 4. That the letter from the Ministry of Culture and Recreation with reasons. for recent changes in museum grants for establishment and development purposes be filed and a copy sent to the Elgin County Pioneer Museum for information purposes. 5. That the copy of the letter from Mr..R. A. Barrett, City Clerk-Administrator to the Mayor and Members of City Council re: remuneration to City members on the Elgin-St. Thomas Health Unit Board be filed. ee ndment ow. 6. That. the request for a grant for the Elgin Military Museum for 1980 be filed. 7. That the request from the Elgin-St. Thomas Health Unit for payment of sick benefits paid in 1979 be filed. 8. That the resolution from the County of Kent, requesting the Province of Ontario to reconsider funding for The Child Welfare Act, 1978. in order that the intent of this Act can be fully realized. be filed. 9. That an amount of $41,000.00 be included in the 1980 budget for renovations in converting the Aylmer Town Hall into a library and that $25.000.00 be carried in the contin- gency for furniture and equipment requirements. 10. That the request for a grant for the Art Gallery St. Thomas-Elgin be filed. 11. That the proposed bu~get of the Eoads Committee requiring a levy of $781.000.00 be adopted. 12. That a grant of $2,000.00 be made to the Tillsonburg and District Association for the Mentally Retarded for 1980. ALL of which is respectfully submitted. :em 6 was amended by deleting the )rd "filed" and replaced with the )rd "tabled" at the end of the ~ntence . " / F.. .--11 1-1 i I ") J..R. Fleck, Chairman. L.:'.,'t-...............---....., ( .~ 1 0..., ''''~', ~/ ,-~ J .--:-.' 135 T 136 PERSONNEL CO~iNITTEr:: Rl~I'ORT February Session, 1980 To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That the Registered Nurses' (Elgin Manor and Terrace Lodge) rate of pay be increased as follows: October 1st, 1978 October 1st. 1979 $7,85 per hour $8.37 per hour and that a uniform allowance of $60.00 per ann~m be granted (payable quarterly) effective January 1st, 1980. 2. That retroacfive wages be paid to only those nurses who terminated employment with the County prior to April 18th, 1979. 3. That we recommend that the Director and Assistant Director of Nursing receive the equivalent value of the hourly increase (52i), for the period October 1st, 1978 to December 31st. 1978 (This is in accordance with resolution passed on November 9th. 1978). 4. That the Clerk-Treasurer be authorized to obtain prices on a dental plan. equivalent to Blue CraGs Dental #9, as-the required 75% was obtained from the questionnaire. This fringe benefit will now become a condition of employment for new employees once implemented. 5. That the London and District Service Workers' Union, Local 220, be advised that the required 75% of the employees working at the Elgin Manor did not indicate an interest in life insurance and it will not be available. according to the Arbitration Board provision. 6. Affairs Program That the letter from ~he Ministry of Intergovernmental with details on the 1980 Ontario Municipal Training be filed. 7. That the resolution from the County of Middlesex requesting the Minister of Labour to establish guidelines and appeal procedures in cases involving binding arbitration for homes for the aged, be endorsed. 8. That the information from the Ministry nf Intergov- ernmental Affairs on Civil Service Commission Courses for participation by Municipal Staff be circulated to each depart- ment head for his information. 9. That we recommend that a category of Deputy Librarian be established within Level 10, and that Miss Ruth Prowse fill the position, effective January 1st, 1980 and that her starting rate of pay be $744.08 biweekly. ALL of which is respectfully submitted. ",<I. j ,..( ((< S. J. Glover, Choirmon. (.. ',-"~I ,// ,{ Ii ( " / .,,/ /. . , COUNTY COVER[.l:-.lENT COMMITTEE REPORT February Session, 1980 FIRST REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1. We recommend that County Council commence their Sessions at 9:30 A.M., starting with the March Session. 2. The following amendments be made to By-Law No. 2539, which regulates the proceedings of County Council: Paragraph 3, Section I Delete third Tuesday in December and insert "Second Wednesday in December, (except when the first day of December falls on a Wednesday, in which case it shall be the third Wednesday)ll, Paragraph 3, Section VII Change 10th item to read "Local Government Industrial and Recreation". 3. We recommend the following changes be made in the various by-laws, effective January 1st, 1980: (a) Mileage Allowance for the Warden, Councillors, and Land Division Committee be changed to - o - 5,OPO miles over 5,000 miles 25t? per mile 2It? per mile. (b) Increase Warden's annual salary to $9,000.00 from $8,500.00. (c) Increase Committee pay for a full day to $55.00 from $50.00 for Council and Land Division. (d) Increase the per diem convention allowance to $100.00 from $90.00 for Council and others. (e) Increase the per diem convention allowance for the Warden, for additional expenses, to $50.00 from $40.00. 4. We recommend that the necessary by-laws be prepared and presented to Council to bring about the above changes. 5. That the resolution from the Township of Brock rec- ommending to the Federal Government that they defer any further implementation of the metric system, because of the approach by the United States and the British government be endorsed. 6. That the letter from The Council for Canadian Unity with respect to Canada Week, June 25 to July 1 be filed. 7. That the letter and brochure entitled Official Plan Referrals, from the Ministry of Housing be filed. 137 138 - 2 - 8. Tbot the copy of the questionnaire, completed by the Elgin-St. Thomas Health Unit, on the Br.::mch Draft 1st Revision, Ontario Plumbing Code, be filed. ALL of which is respectfully submitted. r)~7~, >/; /-A for ,?'D~ Campbell ~ ' , Chairman. 6-'/:l/V';""-:1 Y' ft, p;y-4.>?-t' COUNTY GOV1~RN~lENT COl-E>lITTEE REPORT February Session, 1980 SECOND REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1. We recommend that Mrs. Barbara L. Dixon, Secretary- Treasurer, Land Division Committee and Mrs. Rose M. Daniel, Deputy Clerk-Treasurer, be authorized to attend a seminar in Toronto for Secretary-Treasurers on March 14th, 1980, with expenses paid. 2. That the letter from the County of Victoria to all cabinet ministers re: zoning and policing of by-laws for s~asonal residential use only be endorsed. 3. That the acknowledgement from the Ministry of Inter- governmental Affairs on -Elgin's endorsation of the Borough of Scarborough's resolution regarding inclusion of personal and property security in-the Building Code be filed. 4. That the copy of a letter to The Honourable Frank Drea, Minister of Consumer and Commercial Relations, from the Chairman of the Board of Governors, St. Thomas-Elgin General Hospital, re: alcohol abuse be filed. 5. That the letter from the Ministry of Intergovernmental Affairs, acknowledging Elgin's endorsation of the resolution from the City of Barrie re: Sovereignty-Association be filed. 6. That the letter from the Ministry of Housing re: the appointment of a Deputy Secretary-Treasurer under The Planning Act be filed. 7. That the copy of the Press Release from the Family & Children~s Services of St. Thomas and Elgin on alcohol abuse be filed. ALL of which is respectfully submitted. , j h.;; :__/-./--~,,~ J. _E. Wilson, Acting Chairman. c.?<...."l.-\~I .y" 0/'.. / J -, <, _1 .,,.......~-':-"...A.....u- t.,. .... - _. ' 139 140 PROPERTY CO>l!'lITTEE REPORT Februdry Session, 1980 SECOND REPORT To the Warden and Members of the Elgin County Council, The Property Committee reports as follows: 1. That we recommend that the County Solicitor be directed to draw up an agreement for the provision of a right- ef-way across and elsofor the use of the parking lot, at the Elgin Ceunty Pioneer Museum, for the use of the Elgin Military Museum and that any legal costs involved, be paid by the Military Museum Board. 2. That the following Expenditures Receipts arid Tax Levy be. recommended to the Finance Committee for inclusion in the 1980 Budget: Expenditures Receipts Levy Registry Office $12,400 $ 6,000 $ 6,400 Court House Maintenance 60,000 25.000 35,000 Administration Buildings Mtce. 2l~OOO --- 2l~OOO Recovery of Rentals 39,275 39,275 cr. ALL of which is respectfully submitted. 1/ ,;l~ ~)/-:~~/;~(/',// r' R. A. Green, Chairman. <2 ' /'j{ec/~~ u/-v'--~( y /( :z..:7,(<~.Jf- ^\'I~ I r:IQ:nll:,\I. C(l:r.llTTl-:i~:~:I'iJl':1.' Fcbruilry Session, 191)0 To the \\larden <:Ind ~.1cmbcrs of the Elgin County Council, The Agricultural Committee reports as follows: 1. Eitel re; be filed. That the correspondence from Gunn, Upsdcll, Dick & status of prosecution under the County Tree By-Law 2. That the letter from the Minister of Natural Resources, acknowledging the results of the resolution rc: minor exception fee and advising it could he considered at the fall Sessior. be filed. 3. That the replies from the Counties of Kent and Middlesex on Elgin's resolution re: a minor exception appli- cation fee be filed. 4. That we recommend to the Finance Committee that a grant of $500.00 be made to the Elgin County Federation of Agriculture. ALL of which is respectfully submitted. /~ ) L~,1 /....--_':..-~.::>-.:;:/ ;> / -/ /5 /.--:"<,-, ?~ W. R. Caverly, Chairman. " v Ctvvv.Li( ~ t2.. k:~:rlv4- 141 142 SOCIAL SERVICES CONMITTEE REPORT February Session, 1980 To the Warden and Members of the Elgin County Council, The Social Services Committee reports a5 follows: 1. That we. recommend to the Finance Committee that a budget of $478,850.00 for the 1980 operation of the Social Services Department, r~quiring the County to provide $122,950.00, be included in the 1980 County budget. ALL of which is respectfully submitted. ----> /- -/>'/~~J ~'7 L. A. Longhurst. - ~cting Chairman. Ctt/",,~I / ti. ;6:'y/c<h4r LOCAL GOVERNNENT INDUSTlUAL AND Rl~CRE^TI ON GOMl'-lITTEE REPORT February Session, 1980 To the Warden and Members of the Elgin County Council, The Local Government Industrial and 'Recreation Committee reports as follows: 1. We recommend that the County participate with the Southwestern Ontario Travel Association, in the preparation and distribution of the 1980 Southwestern Ontari9Travel Guide, and a contribution to the project of $2,000.00 be made. ALL of which is respectfully submitted. r::~ /. 12. ;:::...--/~ . 143 144 COVNTY OF ELGIN By-La~ No~ 80-6 "BEING A BY-LAW TO ESTARLTSH THE ANNUAL REMUNERATION TO RE PAID TO THF WARDEN OF THE COUNTY OF F.T.r:TN." WHEREAS it is deemed advisable to establish the annual remuneration to be paid to the Warden of the County of Elgin. NOW THEREFORE the Council of the Corporation of the County of Elgin enacts as follows: 1. That the annual remuneration of the Warden of the County of Elgin for attending meetings of the Council, meetings of the var~ous Committees and Local Boards and performing all other duties applicable to his office, shall be Nine Thousand Dolla4$ ($9,000.00) per annum, payable in twelve equal install- ments. 2. In addition to the annual remuneration established in Clause (1) the Warden shall be paid the convention expenses allowed by Council for attending conventions' outside the munic- ipality, plus the following rates for each mile travelled in attending meetings of County Council, County Council Committee meetings and meetings of Local Boards in which the County of Elgin is involved: o - 5,000 miles ~ver 5,000 miles 25rf- per mile 21rf- per mile. 3. card upon on behalf That the Warden be provided with a telephone credit which to charge long distance telephone calls made of the County of Elgin. 4. repealed. That By-Law No. 79-2 be and the same is hereby 5. That this by-law become effective January 1st, 1980. READ a first time this 20th day of February, 1980. READ a second time this 20th day of February, 1980. READ a third time and finally passed this 20th day of February, 1980 G. C. Leverton, Clerk. Y Ii: ;::;,/f" J ./ L. A. Longhurst, Warden. .k~~ 145 COUNTY OF I:~LGIN By-Law No. 80-7 "BEING A BY-LAW TO SET THE DAILY REl'lUNERATION TO BE PAID TO MEMBERS OF THE ELGIN COUNTY COUNCIL FOR ATTENDANCE AT MEE7INGS OF THE ELGIN COUNTY COUNCIL AND COMMITTEES THEREOF.II The Council of the Corporation of the County of Elgin enacts as follows: 1. That the following remuneration be paid to each member of the Elgin County Council, with the exception of the Warden, for attending meetings of the Council and Committees thereof: (a) For attending a meeting, when the said meeting is held in both the forenoon and afternoon or evening on the same day - $55.00. (b) For attending a meeting when the said meeting is held in either the forenoon, afternoon or evening - $30.00. (c) In addition to the above remuneration each member shall be paid the following rates for each mile necessarily travelled in attending such meetings: . o - 5,090 miles 25~ per mile over 5,000 miles 2l~ per mile. 2. That By-Law No. 79-3 be and the same is hereby repealed. 3. That this by-law become effective January 1st, 1980. READ a first time this 20th day of February, 1980. READ a second time this 20th day of February, 1980. READ a third time and finally passed this 20th day of February, 1980. ~.-r,-",--,---<--~ h...".-....- G. C. Leve-rton, Cle-rk. vl ,/' c IX' 11. v"/7:P',,(,,~--i- L. A. Longhurst, Warden. 146 COUNTY OF ELGIN "BEING A BY-LAI-J TO ESTABLISH THE RWUNERATION TO BE PAID TO THE \'IARDEN, By-Lm'" No. 80-8 COUNCIL MEMBERS AND COUNTY OFFICIALS FOR ATTENDING CONVENTIONS.1! The Council of the Corporation of the County of Elgin enacts as follows: 1. THAT the Warden, Members of the Elgin County Council and Elgin County Officials be paid the following rates fOT attending conventions: (a) For a convention within a radius of 300 miles of St. Thomas, One Hund~ed Dollars ($100.00) per day plus registration fee. 2. (b) For a convention outside a radius of 300 miles of St. Thomas, One Hundred Dollars ($100.00) per day plus registration fee plus single air fare rates from the London airport to the site of the convention and return. In additi~n to the_$lOO.OO per day the Warden may receive up to $50.00 per day for additional expenses upon presentation of receipts. That the Warden be authorized to obtain a County Room at conventions when he deems it desirable and that he be r~imbursed upon presentation of r~ceipts. The_~a~den may receive up to $300.00 in addition to the $100.00 per day. upon presentation of receipts. for additional expenses incurred for the Ontario Good Roads Association Convention only. For a convention held in London, Ontario, only, committee pay, mileage allowance to and from 'home. plus registra- tion fee, for anyone who does not stay overnight at a hotel. That in order to obtain payment for attending conventions the member or official must present the hotel bill and registration receipt or reasonable facsimile of same to the Clerk of the County. The per diem rate for conventions shall be limited to the actual days that the convention has sessions listed. (c) (d) (e) (f) (g) (h) (a) The Warden may attend any number of conventions he chooses each year. (b) Members of County Council are limited to any three con- ventions of their choice each year. 3. THAT By-Law No. 79-8 and all previous by-laws or resolutions pertaining to the payment of convention expenses. be and the same are hereby repeal~d. 4. THAT this by-law become effective January 1st, 1980. READ a first time this 20th day of February, 1980. READ a second time this 20th day of February, 1980. READ a third time and finally passed this 20th day of February. 1980. v/ ' '..:. ~!. J - ~~/,~/-. ~~'-(..-~~-....'. G. C. Leverton. Clerk. COUNTY OF ELGI N By-Law No. 80-9 liBEING A BY-LAW TO APPOINT A LAND DIVISION COMMITTEE." WHEREAS Section 30 of The Planning Act provides for the constitution and appointment of a Land Division Committee; NOW THEREFORE. the Council of the Corporation of the County of Elgin enacts as follows: 1. That a Land Division Committee is hereby constituted and the following persons are hereby appointed to membership on the said Committee: John V. McKinlay - to hold office until January 1. 198~ H. PauldeRyk to hold office until January 1. 1981 Murray C. Benner - to hold office until January 1, 1982 Lome R. Carroll - to hold office until January 1, 1982 Noble G. Tufford - to hold office until January 1, 1982 Fred S. Shively - to hold office until January 1, 1983 Alistair Littlejohn - to hold office until January 1, 1983. 2. following (a) That the members of the Land Di.vision Committee be paid the remuneration for attending meetings of the said Committee: In attending a meeting of the Committee when it is held in both the for~~oon and afternoon or evening of the same day - $55.00. (b) For attending a meeting of the Committee when it is held_ip"either the forenoon, afternoon or the evening c $30.00. (c) In addition to the above remuneration each member shall be paid the following rates for each mile necessarily travelled in attending such meetings: o - 5,999 miles 25i per mile over 5,000 miles 2lt per mile,. (d) For attending a convention, w~~n authorized by County Council, within a radiu?of 300 miles of St. Thomas, One "Hundred Dqllars ($100.00) per day, plus registration fee. (e) For attending a convention, wh~p authorized by County Council, outside a radi~?,9f 300 miles of St. Thomas, One Hundred Dollars ($100.00) per day, plus registration fee, plus single air fare rates from the London airport to the site of the convention and return. 3. _E~9h member shall be paid. in addition to the above remuner- ation, $10.00 for each application which he investigates. 4. That By-Law No. 79-44 be and the same is hereby repealed. 5. That this by-law become effective January 1st. 1980. REf~ a first time this 20th day of February, 1980. READ a second time this 20th day of February, 1980. READ a third time and finally passed this 20th day of February, 1980. ~~~~,~ y (( ,/ ;' c. G. C. Leverton, Clerk. 1. A. I..on~hurst, \o]ard~n. 147 148 COUNTY OF ELGIN By-Law No. 80-10 "BEING A BY-LAW TO AMEND BY-LAI.l NO. 79__20, A BY-LAW TO ESTABLISH THE RATE OF PAY "Fm.: r:F.R1'A TN FMI'HWFF.S TN THF. HOMF'.S FOR SENIOR CITIZENS." WHEREAS By-Law No. 79-20 establishes the rate of pay for registered nurses in the Homes for Senior Citizens; and WHEREAS it has been agreed that the rate of pay shall equal the starting rate of pay for registered nurses, employed at the St. Thomas-Elgin General Hospital; and WHEREAS an increase has been extended to the nurses at the hospital; THEREFORt the Council of the Corporation of the County of Elgin enacts as follows: 1. That Clause (1) of By-Law No. 79-20 be deleted and the following substituted therefore: (1) Registered Nurses - October 1~ 1978 - $7.85 per hour October l~ 1979 - $8.~7 per hour and effective January Ist~ 1980 a uniform allowance of $60.00 per annum. be granted, (payable quarterly in the amount of $15.00). READ a first time this 20th day of February~ 1980. READ a second time this 20th day of February~ 1980. READ a third time and finally passed this 20th day of February~ 1980 G. C. Leverton. Clerk. 'F -/ ..z. ~. ~..""./ ,of- /" L. A. Longhurst. Warden. ~~~ 149 COUNTY OF ELGIN By-Law No. 80-11 "BEING A BY-LAW TO APPOINT AUDITORS FOR THE COUNTY OF ELGIN." The Corporation of the County of Elgin enacts as follows: 1. That the firm of Deloitte, Haskins & Sells be and are hereby appointed auditors IOT the County of Elgin, to hold office during good behaviour and be removable for cause, upon the vote of two~thirds of the members of Council. 2. That it shall be the duty of the said auditors to examine and audit all accounts affecting the Corporation, or relating to any matter under its control, or within its jurisdiction. 3. That the annual account submitted for the services rendered shall be in accordance with the amounts, as set forth on Schedule "A" attached and any change must be approved by County Council. 4. That By-Law No. 1990 be and the same is hereby repealed. READ a first time this 20th day of February, 1980. READ a second time this 20th day of February, 1980. READ a third time and finally passed this 20th day of February, 1980. G. C. Leverton, Clerk. .Y It. .x:;:../', ,/. v: L. A. Longhurst, Warden. .~~~ 150 By-Law No. 80-11 SCHEDULE."A" Annual fees for audit services shall not exceed th~ amounts as set out below - County - Administration Roads Social Services Sub-Total Library Museum (including preparation of T41s) Elgin Manor Terrace Lodge TOTAL $ 4,250.00 1,250.00 500.00 $ 6,000.00 750.00 ZOO'. 00 2,100.00 1,750.00 $10,800.00 151 COUNTY OF ELGIN TIy-L2V No. 80-12 "BEING A BY-LAW TO AMEND BY-LAW NO. 79-38, A BY~LAW TO RESTRICT AND REGULATE THE DESTRUCTION OF TREES BY CUTTING, BURNING, OR OTHER MEANS." WHEREAS By-Law No. 79-38 presentlyrastricts and regulates the destruction of trees by cutting, burning, qr other means; and WHEREAS the present by-law lists exceptions;to which the by-law shall not apply; and WHEREAS provision was inadvertently omitted to except trees growing on location for fiJ;-eguards,. skid-.vays or logging trails; NOW 'THEREFORE the Council of the Corporation of the County of Elgin enacts as follows: .1. That Paragraph 2, oT By-Law No. 79-38, be amended, be adding the following: (1) apply to trees growing on lo.cati<;m for fireguards, skid-ways or logging trails. 2. That this by-law shall not become effective until approved by the Minister of Natural Resources. READ a first time this 20th day of F~bruary, 1980. READ a second time this 20th day of February,1980. READ a third time and finally passed this 20th day of February, 1980. G. C. Leverton, Clerk. u~,' , ../' / r7"o Ii. ,yt.;JJ;: . ~'h__~ ./ L. A. Longhurst. Warden. ~~<~ 152 COUNTY OF I~LCIN By-Law No. 80-13 ITA BY-LAhl TO AUTHORIZE HR. STANLEY CHARLTON, THE: mmER OF' A PORTIO~ OF LOT 21. CONCESSION VIII OF THE TOWNSHIP OF MALAHIDE (HEREINAFTE;{ CALLED 'THE GRANTEE' AND WHICH TERM SHALL INCLUDE HIS HEIRS, SUCCESSORS, AND ASSIGNS) TO CONSTRUCT, USE, AND OPERATE WORKS REQUIRED FOR THE TRANSMISSION OF WATER IN THE COUNTY OF ELGIN (HEREINAFTER CALLED 'THE MUNICIPALITY') ." WHEREAS the Grantee has requested the Corporation of the County of Elgin to grant him a franchise or right of passing through the Municipality for the purpose of constructing, using and operating a line or lines and works for the transmission through the Municipality of water not intended to be distributed from-the sai1 line or lines in the Municipality other than to persons whose land abuts on a highway known as County Road No. 40 along or across which the same is carried or co~veyed. AND WHEREAS, subject to the terms and conditions hereinafter set forth, the Council of the Corporation of the County of Elgin has agreed to grant the said franchise. BE IT THEREFORE ENACTED by the Council of the Corporation of the County of Elgin AND IT IS HEREBY ENACTED as follows: 1. Full right, power, permission and consent are hereby granted, conferred and assured unto Mr. Stanley Charlton, his heirs, successors and assigns to enter upon, use and occupy the highway, known as 'County Road No. 40, of or under the jurisdiction of the Municipality to survey, construct, lay, maintain, inspect, alter, repair, renew, remove, replace, reconstruct, use and operate in, through, upon, under, along and_ across the same or any of them a pipe line or pipe lines with any and all con- nections, apparatus, appliapces and attachments, including attachments for cathodic protection, necessary or incidental thereto and to a- system for the purpose of passipg through the Municipality and transmitting water which is not intended to be distributed from the said line or lines in the said Municipality other than to persons whose land abuts on a highway along or across which the same is carried or conveyed. 2. Such right or franchise shall be subject to all the terms and conditions set out in an Agreement to be entered into between the Munic- ipality.and the Grantee in pursuance of this By-Law, which Agreement shall be in the form hereunto attached. 3. The Warden and Clerk of the said Municipality are hereby autho- rized and empowered to enter into and to execute on behalf of the Munic- ipality, the Agreement aforesaid a~d to affix the corporate seal thereto. 4. THIS By-Law shall come into force and take effect immediately after an Agreement in the form hereunto annexed shall have been executed by all the parties thereto. READ a first time this 20th day of February, 1980. READ a second time this 20th day of February, 1980. READ a third time and finally passed this 20th day of February, 1980. _--J; ....:. ~_-< .-< ,Y; -.;-..-/ Vi! '" G. C. Leverton, Clerk. /' L. A. Longhurst, \~arden. 153 COUNTY OF HGIN By-VII,,] No. RQ-14 "A BY-LA!,,] TO AUTHORIZE THE CORPORATION 01" THE TOI.JNSHIP OF SOUTHlWW (HEREINAFTER CALLED 'THE GRANTEE' AND WHICH TERM SHALL INCLUDE ITS SUCCESSORS AND ASSIGNS) TO CO~STRUCT. USE AND OPERATE WORKS REQUIRED FOR THE TRANSMISSION OF WATER IN THE COUNTY OF ELGIN (HEREINAFTER CALLED 'THE MUNICIPALITY').!! WHEREAS the Grantee has requested the Corporation of the County of Elgin to grant it a franchise or right of passing through the Municipality for the purpose of constructing, using and operating a line or lines and works for the transmission through the Municipality of water not intended to be distributed from the said line or lines in the Municipality other than to persons whose land abuts on a highway along or across which the same is carried or conveyed. AND WHEREAS, subject to the terms and conditions hereinafter set forth. the Council of the Corporation of the County of Elgin has agreed to grant the said franchise. BE IT THEREFORE ENACTED by the Council of the Corporation of the County of Elgin'AND IT IS HEREBY ENACTED as follows: 1. Full right, power, permission and consent are hereby granted, conferred and assured unto the Corporation" of the Township 9f Southwald, its successors and assigns to enter upon, use and occupy the highways of or under the jurisdiction of the Municipality to survey, construct, lay, maintain, inspect, alter, repair, renew, remove, replace, recon- struct, use and operate in, through, upon, under, along and across the same or any of them a pipe line or pipe lines with any and all connec- tions, apparatus, appliances and attachments, including attachments for cathodic protection, necessary or incidental thereto and to a system for the purpose of passing through the Municipality and transmitting water which is not intended to be distributed from the said line or lines in the said Mtinicipality other than to persons whose land abuts on a highway along or across which the same is carried or conveyed. 2. Such right or franchise shall be subject to all the terms and conditions set out in an agreement to be entered into between the Municipality and the Grantee in pursuance of this By-Law, which Agree- ment shall be in the form hereunto attached. 3. The Warden and Clerk of the said Municipality are hereby authorized and empowered to enter into and to execute on behalf of the Municipality, the Agreement aforesaid and to affix the corporate seal thereto. 4. Thi~ By-Law shall come into force and take effect immediately after an Agreement in the form hereunto annexed shall have been executed by all the parties thereto. READ a first time this 20th day of February, 1980. READ a second time this 20th day of February, 1980. READ a third time and finally passed this 20th day of February, 1980. ~- :k/Oc_ ,_< < Y',_ '-1/ .II ,,,-' . (,,/ ,y'/,- / f _: J [- G. C. Leverton, C]('l-T; . L. A; l-on;hurst, lrr.tc'::l. 154 COUNTY OF ELGIN Ry-lm.J No. 80-15 "A BY-LAW TO CONFIRM PROCEEDINGS OF THE CQUNCTT. OF' THE ~01lP()RATIOX OF THE COUNTY, OF ELGIN AT THE FEBRUARY SESSION. 1980." WHEREAS by Section 9 of the Municipal Act, being Chapter 284 of the Revised Statutes of Ontario, 1970, the powers of a municipal corporation are to be exercised by its council; AND WHEREAS by Subsection 1 of Section 241 of the Municipal Act, being Chapter 284 of the Revised Statutes of Ontario. 1970, the powers of every Council are to be exercised byBy~Law; AND WHEREAS it is deemed expedient that the proceed~ ings of the Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law; NOW THEREFORE the Council of the Corporation of the County of Elgin enacts as follows: 1. That action of the Council of the Corporation of the County of Elgin in respect of each recommendation contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Council of the Corporation of the County of Elgin at its meetings held during the February 1980 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and direct~d to do all things necessary to giv~ effect to the action of the Council of the Corporation of tbe County of Elgin ~eferred- to in the preceding 'section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and tO,affix thereto the Seal of the Corporation of the County of Elgin. READ a first time, this 20th day of February, 1980. READ a second time this 20th day of February, 1980. READ a third time and finally passed this 20th day of February, 1980 G. C. Leverton, Clerk. /(2 y,;'c /" , / L. A. Longhurst, !~arden. ~.-<~.-/.:...."------.:--- ~- 155 March Session - First Day Wednesday, the 26th day of March, 1980 The Elgin County Council met this day at the County Municipal Building, St. Thomas, in accordance with adjournment. The Warden in the Chair. ROLL CALL - All Members present except Reeve Wilson and Reeve Binks. Arrived after Roll Call taken - Reeve Emerson - 9:43 A.M. Moved by Reeve Phillips Seconded by Reeve Liebner That the minutes of the February 1980 Session of the Elgin County Council be adopted. - Carried. The following Communications were read and referred to the various Committees: From the Township of Bayham with notice of intent to pass a by-law to stop up and close a road allowance between Blocks A and H, Plan 54. - Referred to the Roads Committee. From the Village of Port Stanley with four notices of the passing of By~Laws 1928, 29, 30 and 31 to regulate land use pursuant to Section 35 of The Planning Act. - Referred to the Roads Committee. From the Town of Essex with request for donations to assist the people who suffered losses in a fire On February 14th, 1980. - Referred to the Finance Committee. . From the Bank of Montreal ad~ising that effective March 18th, 1980, the interest rate on 1980 current expenditure borrowings will be 15 3/4%. - Referred to the Finance Committee. From the Family & Children's Services of St. Thomas and Elgin with allocation of children in care to January 31st and February 29th, 1980. - Referred" to the Finance Committee. From The Royal Canadian Legion with request for donation towards tbe Vimy Ridge Day celebrations. - Referred to the Finance Committee. From the Family & Children's Services of St. Thomas and Elgin witb proposed budget for 1980. - Referred to the Finance Committee. From the Ministry of Culture and Recreation re: amend- ment of Regulations of Municipal Recreation Directors and Arena Managers. - Filed. From the Ministry of Transportation and Communications with Memo No. 80-3 - Dust Layers, Asphaltic Surfaces. - Referred to the Roads Committee. From the Gordon Group with registration form for the "Dismissal of Management Personnel Conference", May 27th, 1980. _ Referred to che Personnel Committee. 156 - 2 - ment No. (Village From the Ministry 11 to the Official of Springfield). of Housing with copy of proposed Plnn for the East Elgin Planning Referred to the Roaus Committee. amcnd- Area From the County of Kent with notice that Mr. Robert H. Foulds, present Clerk-Treasurer for Brant County, has been appointed Administrator Clerk for Kent, effective March 31st, 1980. _ Filed. From the Minister of Natural Resources acknowledging receipt of By-Law No. 80-12, amending our Tree By-Law. _ Filed. From A.C.R,D. with copy of response to the Province on Foster Care. - Referred to the County Government Con~ittee. From the City of North York with resolution that Premier Davis live up to his election promise to further reduce or elimin- ate property taxes for the majority of senior citizehs. _ Referred to the County Government Committee. From the Ministry of Housing with News Release, advising municipalities will no longer have to share operating losses of 7~%, effective April 1st, 1980. on O.H.C. subsidized rental units. - Filed. From Mr. Jim McGuigan. M.P~P., advising he is forwarding our endorsement of the Township of Brock's resolution on metrifi- cation. to the Federal Minister of Consumer and Corporate Affairs. - Filed. From Mr. John Wise. M~P.. acknowledging receipt of Elgin's endorsation of the resolution, from the Township of Brock, re: deferring further implementation of the metric system. _ Filed. From Barbara L. Dixon with request for members of the Land Division Committee to attend the Convention in Sault Ste. Marie, June 8-l1th. - Referred to the County Government Committee. From A.C.R.O. with copy of February 1980 News. - Referred to the County Government Committee. From Mr. R. K. McNeil. M.P.P.. with acknowledgement of receipt of Elgin's endorsement of the Township of Brock's "reso- lution,.re: deferring further implementation of the metric system. - Filed. From Wilfrid Laurier University expressing appreciation for the two bursaries recently awarded. _ Filed. " From the Ministry of Housing with notice defining the Village of Highgate as the Highgate Planning Area. - Referred to the Roads Committee. From the University of Western Ontario expressing appre~ ciation for the grant of $1.500.00 and scholarship grants of $600.00 and also expressing disappointment that the grant will be discon- tinued in 1981. - Filed. From the University of Waterloo advising that the winners of the scholarships were: Paul Padfield 210 Furniva1 Road, Rodney - 85.5% Betty A. Van Ymeren R. R. #5, Aylmer - 87.9%. - Filed. 157 _ 3 - County CouncIl, March Session, 1980 From the Regional Municipality of Ottawa-Carleton with resolution requesting the Province to undertake an extensive education programme, to inform all motorists of recent amendments to the Highway Traffic Act. - Referred to the Roads Committee. From Personnel Management Associates with notice of Supervisory training seminar March 21st, 1980. - Referred to the Personnel Committee. From The Elgin-St. Thomas Health Unit requesting the County to budget the same amount of $191,411.48 for 1980 as in 1979. - Referred to the Finance Committee. From the Ministry of Housing with copy of new publication entitled "Subdivision/Condominium Approval Procedures: A Guide for Applicantsll. ~ Filed. From R. J. Upsdell~ solicitor, with copy of letter to Jack Baker asking that he pick up the information re: prosecution under the Tree By-Law. - Filed. From Lloyd D. and Phyllis Auckland opposing the proposed establishment of the Maharishi University, not only in Elgin County, but anywhere in Canada. - Referred to the County Govern- ment Committee. From the University of Western Ontario with invitation to attend an organizational meeting, (March 14th, 1980) to become associate members of the Occupational Health and Safety Resource Centre. - Filed. From the Minister of Transportation and Communications with proposed wording for Section 42(2) of the Public Transportation and Highway Improvement Act~ with respect to the appointment of members of a County Road Committee. - Referred to the Roads Com- mittee. From the City of Toronto with resolution concerning a unified country. - Referred to the County Government Committee. From the Ministry of Culture and Recreation withappli- cation for Grant Form and Program Description for the summer youth employment program. - Referred to the Personnel Committee. From the A.M.O./A.C.R~O. Sub-Committee on children's services with a discussion paper on foster care. - Filed. From Mrs. Barbara L. Dixon, with request for membership in the Provincial (Ontario) Association of Committees of Adjustment and Land Division Committees for the Secretary-Treasurer and four members of the Committee at a total cost of $100.00. - Referred to the County Government Committee. From The Canadian National Institute for the Blind with request for a grant. - Referred to the Finance Committee. From the Ministry of Housing with details of a forum on the strategies for community renewal, to be held in Toronto, June 9-13, 1980. - Filed. From the Minister of Transportation and Communications with suggested amendment~ to the Public Transportation and Highway Improvement Act~ re: term of office of members of a County Road Committee. - Referred to the Roads Committee. 158 - 4 - From the "Task Force on Vandalism" with request for sub- missions. - Filed. From A.C.R.D. with "Response to the Proposed Plan fOT the Niagara Escarpment". - Referred to the County Government Committee. From the St. Thomas Branch, Canadian Red Cross Society, with request for increase in the Homemaker rate. - Referred to the Social Services Committee. From the Association of Municipalities of Ontario with copy of a number of reports, recently adopted by the Board of Directors. - Referred to th~ County Government Committee. From Bell Canada with copy of reply to City of NOrth York re: their motion on proposals for measured service tests. - Referred to the County Government Committee. From The Elgin-St. Thomas Health Unit with explanation regarding request for sick leave benefit payment for 1979. - Re- ferred to the Finance Committee. From the Ministry of Community and Social Services with copy of a letter to the Children's Aid Society re: 1980 Initial Proposed Estimate of Expenditures. - Referred to the Finance Committee. From the Southwestern Ontario Travel Association with "Marketing Strategy". - Filed. From Ontario Good Roads Association with application forms for: T. J. Mahony Road School C. S. Anderson Road School. Referred to the Roads Committee. From the Township of Bayham with resolution to request Elgin Road and Ha1dimand-Norfolk Road No. 38 be designated, by the Ministry of Transportation and Communications, as a Heritage Road. Referred to the Roads Committee. From the Township of Malahide with copy of the Proposed Zoning By-Law and notice of public meeting, set for March 4th, 1980. - Referred to the Roads Committee. From the Ministry of the Environment with copies of the Notice of Approval and Conditions of Approval for the Ministry of Transportation and Communication's Class Environmental Assessments Bl to B7. - Referred to the Roads Committee. From the Association of Municipalities of Ontario with announcement and registration forms for four, one-day Workshops to discuss the Draft Planning Act. - Referred to the County Government Committee. From Cram & Associates with request for severance pay for Roderick O'Meara. - Referred to the Personnel Committee. From the Bureau of Municipal Research with second notice of seminars on cost saving innovations in local government; - Filed. From the Ministries of Transportation and Communications and Energy announcing an "Energy Seminar" for April 3rd. 1980. at the Wheels Inn in Chatham. - Referred to the Roads Committee. 159 _ 5 - County Counei 1, 1'larch Session, 1980 The First Report of the Finance Committee was presented by Reeve Fleck and adopted on motion of Reeve Pleck and Reeve Shaw. The Second Report of the Finance Committee was presented by Reeve Fleck and adopted on motion of Reeve Fleck and Reeve Hodgson. The Homes for Senior Citizens Committee Report was pre- sented by Reeve Hodgson and adopted on motion of Reeve Hodgson and Reeve Shaw. The Report of the Roads Committee was presented by Reeve Kelly Rud adopted on motion of Reeve Kelly and Reeve Caverly. The First Report of the Personnel Committee was presented by Deputy Reeve Glover. Moved by Deputy Reeve Glover Seconded by Reeve Fleck That the First Report of the Personnel Committee be adopted. An amendment was, Moved by Reeve Campbell Seconded by Deputy Reeve Walters That the First Report of the Personnel Committee be amended by deleting item 3 and any reference. in item 4 to the Roads Department Employees and they be referred back to t~e Personnel Committee. The amendment was lost. The original motion to adopt was the? voted upon and it carried. Mr. Richard Haddow, Council's appointment to the Thames Valley District Health Council was in attendance. It was moved by Deputy Reeve Neukamm that he be now heard. He reviewed some of the facts, which the nursing home study conducted by the Health Council revealed. Members of Council asked questions concerning the report. Mr. Haddow left a copy of the study and requested input from Council. Warden Longhurst re- ferred the study to the County Government Committee. Moved by Reeve Green Seconded by Reeve Kelly That Application TI/aO by Joseph L. Koteles, Irene M. Koteles and Ch~~stopher J. Koteles, owners of property known as Lot 19, Concession 5, Township of Bayham, for consent to clear approximately I hectare of trees be granted, due to prior commit- ments by the Tree Commissioner and respecting the fact that 25DO trees had been planted as agreed. - Carried. Moved by Reeve Campbell Seconded by Reeve Kelly That Application T2/80 by George F. King and Gwen M. King, owners of property known as Lot 24, Concession 5, North of A, Town- ship of Dunwich, for consent to clear the north and south edges of the woodlot 2S well as two or three acres of swampland at the west end of the w00d be denied. This only applies to the trees pro- tected by the Elgin County Tree By-Law. - Ca'l:"ried. 160 - 6 - Moved by Reeve Kelly Seconded by Reeve Green That Application T3/80 by John Leonn, owner of premises known as Lot 23, Concession 8, Township of Aldborough,to clear 6.21 hectares be denied with the exception of a 30 meter width through Section A for drainage purposes and road allowance. - Ca-rried. Moved by Reeve Kelly Seconded by Reeve Campbell That Application T4/80 by Nick Ens, owner of premises knowri as Lot 21, Concession 2, Township of Malahide, for clearing 2.18 hectares of trees be denied. - Carried. Moved by Reeve Green Seconded by Reeve Campbell That Application I5/80 by William Thomas Hare and Joan Ruth Hare, owners of premises known as Lot 3, Concession 8, Town- ship of Malahide, to clear 1.34 hectares of trees be denied. - Ca-r-ried. Moved by Deputy Reeve Fische-r Seconded by Deputy Reeve Ripley That the Statement of P-roposed Wo-rk and Expenditures on County of Elgin Road System and the St. Thomas Suburban Road Com- mission System as -recommended in the fi-rst Repo-rt of the County of Elgin Road Committee at the Ma-rch 1980 Session of Cpunty Council as detailed in Recommendation #4, and totaling $3,109,000. be adopted and forwarded to the Ministry of Transportation and Com- munications for approval. - Carried. Moved by Deputy Reeve Martyn Seconded by Deputy Reeve Neukamm That a Supplementary Application for Subsidy Money in the amount of $5,000'. for Municipal Drainage Assessments on the County of Elgin Road System and the St. Thomas Suburban Road SYS7 tern be made to the Ministry of Transportation and Communications. - Carried. Moved by Deputy Reeve Glover Seconded by Reeve Shaw That a grant of $1,000.00 be given to the Elgin Military Museum for 1980. - Carried. Moved by Deputy Reeve Martyn Seconded by Reeve Phillips That we do now adjourn to meet again on March 26, 1980 at 2:00 P.M. - Carried. 161 - 7 - County Council, ;.larch Session, 1980 Council Re-Convened. ROLL CALL - All Members present except Reeve Rinks and Reeve Lashbrook. Arrived after Roll Call - Deputy Reeve Martyn - 4:45 P.M. The Third Report of the Finance Committee was presented by Reeve Fleck and adopted on motion of Reeve Fleck and Reeve Shaw. The Report of the County Government Committee was pre~ sented by Reeve Campbell and adopted on motion of Reeve Campbell and Re~ve Bradfield. The Report of the Social Services Committee was presented by Reeve Shaw and adopted on motion of Reeve Shaw and Deputy Reeve Pettit. The Second Report of the Personnel Committee was presented by Deputy Reeve Glover. Moved by Deputy Reeve Glover Seconded by Reeve Hodgson Tha~ the Second Report of the Personnel Committee be adopted. An amendment was, Moved by Reeve Shaw Seconded by Reeve Phillips That item 7 of the Personnel Committee Second Report be deleted and a recorded vote taken on it separately. The amendment carried. The original report with the deletion of item 7 was voted upon and carried. ITEM 7 - SECOND REPORr OF PERSONNEL COMMITTEE Recorded vote to adopt. YEAS Kelly (2), Campbell, Walters, Monteith (2), Martyn (2), Caverly (2), Neukamm (2), Green (2), Stewart, McBrien (2). Glover (2), Emerson, Hodgson, Phillips, Liebner, Bradfield, Fleck. TOTAL VOTES - 25. NAYS Fischer, Longhurst (2), Shaw (2), Wilson, Pettit, Ripley. TOTAL VOTES - 8. The motion to adopt was carried. Moved by Reeve Fleck Seconded by Reeve Shaw That By-Law No. 80-16 "Being a By-Law to Establish the Percentage Share of Each Municipality Within the County of Elgin and Amount Required for County Purposes for the Year 1980" be read a first time. - Carried. 162 - 8 - Moved by Reeve Shaw Seconded by Deputy Reeve Monteith That By-Law No. 80-16 be read a second time. - Carried. Moved by Reeve Bradfield Seconded by Reeve Shaw passed. That By-Law No. 80-16 be read a third time and finally - Carried. Moved by Reeve Wilson Seconded by Reeve Bradfield That By-Law No. 80-17 "Being a By-Law to Authorize the Execution of a Collective Agreement Between the Corporation of the County of Elgin and Terrace Lodge Employees' Association" be read a first time. - Carried. Moved by Reeve Caverly Seconded by Deputy Reeve Monteith That By-Law No. 80-17 be read a second time. - Carried. Moved by Reeve Wilson Seconded by Reeve Bradfield passed. That By-Law No. 80-17 be read a third time and finally - Carried. Moved by Deputy Reeve Ripley Seconded by Reeve Kelly That By-Law No. 80-18 "Being a By-Law to Establish a Remuneration Schedule and Other Working Conditions for Employees of the Roads Department" be read a first time. Carried. Moved by Reeve Kelly Seconded by Reeve Fleck That By-Law No. 80-18 be read a second time. - Carried. Moved by Deputy Reeve Fischer Seconded by Reeve Liebner passed. That By-Law No. 80-18 be read a third time and finally - Carried. 163 - 9 - County Coun.cil, ~lorch Session, 1980 Mov~d by Deputy Reeve Monteith Seconded by Reeve Fleck That By-Law No. 80-19 "Being a By-Law to Establish the Rate of Pay for Certain Employees in the Homes for Senior Citizens" be read a first time. - Carried. Moved by Reeve Shaw Seconded by Reeve Caverly That By-Law No. 80-19 be read a second time. - Carried. Moved by Deputy Reeve Monteith Seconded by Reeve Shaw That By-Law No. 80-19 be read a third time and finally passed. - Carried. Moved by Reeve McBrien Seconded by Deputy Reeve Pettit That By-Law No. 80-20 !IBeing a By-Law to Amend By-Law No. 2188~ Thereby Adjusting the Remuneration of the County of Elgin Weed Inspectorll be read a first time. - Carried. Moved by Deputy Reeve Neukamm Seconded by Reeve Green That By-Law No. 80-20 be read a second time. - Carried. Moved by Reeve Green Seconded by Deputy Reeve Pettit That By-Law No. 80-20 be read a third time and finally passed. - Carried. Moved by Reeve McBrien Seconded by Reeve Caverly That.By-Law No. 80-21 "Being a By-Law to Appoint a Tree Commissioner for the County of Elgin" be read a first time. - Carried. Moved by Reeve Caverly Seconded by Reeve Bradfield That By-Law No. 80-21 be read a second time. - Carried. 164 - 10 - Moved by Reeve Caverly Seconded by Reeve Fleck That By-Law No. 80-21 be read a third time and finally passed. - Carried. Moved by Reeve Green Seconded by Reeve McBrien That By-Law No. 80-22 "A By-Law to Confirm Proceedings of the Council of the Corporation of the County of Elgin at the March Session, 1980" be read a first time. - Carried. Moved by Reeve Liebner Seconded by Reeve Green That By-Law No. 80-22 be read a second time. - Carried. Moved by Reeve Kelly Seconded by Reeve Liebner passed. That By-Law N~. 80-22 be read a third time and finally - Carried. Moved by Reeve Phillips Seconded by Deputy Reeve Neukamm That we do now adjourn to meet again on April 16th, 1980 at 9:30 A.M. - Carried. G. C. Leverton, Clerk. L. A. Longhurst, Warden. 1980 c:mlSTIWCT I (1tl ST. THOMAS SUBURBAN ROAOS COMMISSION 1. {;"11I)'J,'I:<" work ['r"lll I'''''v;,,,,,, y' "',,, Il,,,,,l'lll (IV"li"I/,,,,<J) Il."ad'~ J. Road 52 2. Land Purchase: Road 22 Road 30 Road 31 and 52 3. Surveys~ Enginccring~ Tree CUtting, Etc.: _ Road 22 ~ 1. Complete work from previous years: _ Road 16 _ Fi~ga1 to Road 14 2. Land Purchase: _ Road 16 - llo,1l1 12 _ Road 38 _ Miscellaneous and Uncommitted 3. Surveys, Engineering, Tree CUtting, Etc.: _ Road 32 _ Misct'llan{'ou~ 4. Major Project Construction: Road 38 _ Clean_Up 1979 Work Straffordvi11e urban easterly to C.P.R. Crossing. Little Otter Creek Culvert. Wards Hill _ Rough Cranular Crade. w"r\,\'; Ilill t".Stl-"ff,,,"dvi[[, ~''''''1'1"t. {""ludiug bi'l5(, coat ur aspbalt. 5. UncOTmlittcd funds: TGrAL 12.000 l2~000 26.000 20,000 l6~000 l8~000 10.000 n.OOI) 2,000 8.00U 8,000 8,000 4~000 169 $ 48,000 102,UOO 967.000 150.000 $1.267,000 170 HAINTENM,Cr-: COUNTY AND SlIBURBAN ST. THOMAS SUBURBAN COUNTY OPERATION lCJgO 1980 1980 A - Bridges .1,,<1 Culvl'rt:s .. 1 Bridges 30,OUO 30;000- ~ Culverts 3,000 3,000 B .. Roadside Maintenance .. 1 Grass Cutting 15,OOD 2,000 1.1,000 .. 2 Tree Cutting 60,000 6,000 54,000 4 Drainage 60,000 6,000 54,000 .. 5 Roadside Maintenance 10,000 1,000 9,000 .. 6 Tree Planting 3,000 SOD 2,500 .. 7 Drainage Asse ssment 5 (M..1intcnancc) 4,oon 4,000 _11 Weed Spraying 12,000 1,500 10,500 C .. Paved Road Maintenance .. 1 Repairs to Pavement 140,000 12,000 128,000 2 Sweeping 16,000 1,000 15,000 .. .1 Should~'r M;llnl:t'Il:lJl~'.' Ill,OllO I~. 01 III IS,OO() .. 4 Surface Treatment 70,000 70,000 D .. Grav,'l 11:0..<1 M:,i.llt"Wl'''''' 2 Grading Gr<lvpl RO.,U,l lS.(}()(J S,non 13,OI)() .. J Cl,lcium ..hl"r!d, ',ll, 000 7,OOn I,I,nUll 4 Prime Ii,UlIU b,UUU 2,000 - 5 Gravel Resuracing 45,000 4,000 41,000 E - Winter Control 385,000 60,000 325,000 F _ Safety Devices Pavement Marking 35,000 7,000 28,000 2 Signs 55,000 5,000 50,000 3 Guide Rail 6,000 6,000 4 Railroad Protection 35,000 4,000 31,000 TOTAl. l~ 112.(l(J() 945.0m) ~ lll'''IMTlllN I 'lUll Superintendence Garages Tools Misn'll'IIl('ous Ill'pairs 95,000 76.000 25.000 Radio '1,500 Needs Study Update LTilffic Counts 8,000 Training C"ur~;C's Clerical Permits 5,OUO 47.000 Miscc11anC'ous Insurance 2.500 16.000 5.000 ~ 288.UOO Office Machinery Overhead Whit<, Sr-:tl.;'m \lel",!>11 ir:"ti..." Distribution - St. Thomas Suburban Road Commission $ 27,000 - County of Elgin $ 261,000 171 172 SllNt-1ARY OF EXI'ENllfTIIlII.: Maintenance County Roads St. Th"lIl"" SllIJlll"b:m f{,,,,,l:: $ 945,000 132,000 261,000 27,000 175,OUO 185,000 (,";,llOO St. Tl,om.,s Suburban Ro,:<<J,; Overh('ad County Roads St. Thom"s SubudJ;1n Ruads New Machf.nery Asphalt Resurfacing ~ County Roads Construction _ County Roads 1. Land Purchase and C<lrry Over. 102,000 2. Road 38. 967,000 3~ Uncommitted Funds. 150,000 - St. Thomas Suburban Roads _ Land Purchase and Carry Over. 48,000 Subsidi~ed by M.T.C. at Operational Rate $3,057,000 ~: Urban Rebates 52,000 lJrahiagC' Assef;"lllclIts IO,OUO Items Not for Subsidy 4,000 TCITAL EXl'ENIHT1II1ES $"I.J.22.z.()(lIl R~CEIPTS M.T.C. Ordi.!Iary Suh,;jdy "11 Opt"r:,tjoll" $2.276.(HHl M.T.C. _ Subsidy Ilrkm Rd,,,t;,.s (';lr7..) 26,lH)() MoT.C. - Subsidy on Drainage Assessments (serf.) 5,000 City of St. Thom~s _ Effective Contribution to Suuuru<ln R,,'luS 35,000 $2~()110 ~ Exp(>nditurcs $3,123,oou R"c"il'ts 2,142,()IJO NET LEVY 781,000 173 (;OllNry r)F Ell:r Ii _ )tOAJl CflMHITTEE F'lRST REPORT MARCI-l SESSION 1980 5. That a Resolution be passed requesting the Ministry of Tr~nsportation and Communirations to approve tll" sum of $5,000.00 in subsidy money for Drainage Assessmr'nts on County and St. Thomas Suburbnn'Road Commission Roads in 1980. (Sul><;;,uy R:lt(' for Drainage> Assessments is SO%. ) Ar.1. OF WIlJCIl J:; Rl(~;I'F.CTmLI.Y SlfIlMl'rn:U. ;:~utl J~ J CHAIRMAN ~._[d- yJ a ~T~ 174 PERSONNEL COMMITTEE RF.PORT March Session, 1980 FIRST REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: l- set 1st, Mr. C. R. Doran's salary at $893..57 biweekly (Level 11, 1980. as Superintendent has been Step 3), effective January 2. We recommend that the following changes be made for the Terrace Lodge Employees Association agreement: (a) alter vacation allowance to three weeks after four years instead of the present five years (b) change work schedules to allow one weekend off in three, where possible (c) increase hourly rates - April 1st, 1980 September 28th, - 65i per hour 1980 - 1St per hour (d) a one-year agreement from April 1st, 1980 to March 31st, 1981. 3. We recommend that the following hourly rates be adopted for the Roads Department employees: (former rates in brackets) effective March 30th, 1980 _ Class 5 $8.27 ($7.46) Class 4 $7.91 - $8.11 ($7.11 - $7.31) Class 3 $7.47 - $7.67 ($6.71 - $6.91) Class 2 $6.91 - $7.11 ($6.21 - $6.41) Class 1 $6.95 ($6.06 - $6.26) Instrument Man $7.67 - $8.11 ($6.91 - $7.31) Casual Class A $4.00 - $4.30 ($3.75 - $3.95) Class B $4.90 ($4.50) Class C $5.50 ($5.00) Class D $6.00 ($5.50) Vacancy Rate 50t per hour for 90 days (2St). 4. We recommend that the necessary by-laws be prepared for Council to authorize the Warden and Clerk to sign an agreement with the Terrace Lodge Employees' Association and also to set forth rates of pay for the Roads Department Employees. 5. The quotation of Ontario Blue Cross to supply Dental Plan #9 at the following monthly rates, has been accepted (gunranteed for a three year period), subject to the necessary 75% enrolment of the eligible employees: $9.08 for single coverage $19.65 for m3rried coverage. - 2 - 6. Life inSUTnllce coverage [or the Management Category Employees has been accepted through Metropolitan Life at 48i per $1,000.00, per month. 7. through 1980 at The increased rates for Extended Health Care Blue Cross, has been accepted, effective March the following monthly rates: coverage, 1st, $2.99 for single coverage $8.39 for married coverage. 8. A recommendation with respect to vacation days carried over from previous yearS, for Roads Department Employees, will be made to a future Session'of Council. ALL of which is respect~ul1y submitted. '1 /( .. ~./J'/ (il;"~!.v cJL S.J. ,Glover, Chairfnan~ 5t-~ ?t d. ;ti,r~,aL 175 17E' FINANCE COi'lrlITTEE REPORT March Session. 1980 THIRD REPORT To the Warden and Members of the Elgin County Council, The Finance Committ~e r~ports as follows: 1. towards filed. That the request from the Town of Essex for a grant, the losses sustained in a fire February 14th, 1980 be 2. That the letter from the Bank of Montreal advising of an increase, by 3/4% to 15 3/4%, on our current borrowings, effective March 18th, be filed. 3. Family months That the allocation of children in care from the & Children's Services of St. Thomas and Elgin for the ending January 31st and February 29th, 1980 be filed. 4. That the request for a grant by The Royal Canadian Legion, Branch. 41, to assist in celebrating Vimy Ridge Day, Ap~il 9th, 1980 be filed. 5. That the request for a grant from the Canadian National Institute for the Blind be filed as a grant of $3,000.00 has been authorized previously. 6. That the letter Unit with explanation re: payment be filed. from the Elgin-St. Thomas Health request for sick leave benefit 7. That the copy of the letter from the Ministry of Community and Social Services to the Children's Aid Society with proposal for 1980 Budget be filed. 8. That the proposed budget from the Family & Children's Services of St. Thomas and Elgin for 1980 be tabled, pending negotiations with the Province. 9. We recommend that a grant of $500.00 be provided for the Elgin County Federation of Agriculture. 10. Unit re: That the letter from the Elgin-St. Thomas Health proposed amount for the County 1980 Budget be filed. 11. We recommend that cash discounts, for payment of County Rates prior to the due date be discontinued, effective March 26th, 1980. 12. We recommend that the cost of paying appointed mem- bers to outside boards be reported to Council by the Treasurer twice per year. ALL of which is respectfully submitted. '" 'o'o",-d ,-.-:-, ; ; J~ R. Fleck, Chi1irm"n. COTlNTY GOVERNNENT COMmTTEE RE.rORT March Session, 1980 To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1. That we recommend that Mr. Albert Auckland be paid registration fee and one day's Convention allowance for attend- ing one day at the Ontario Good Roads Association Convention. 2. That the A.C~R.a. response to Foster Care: A Dis- cussion Paper be filed. 3. That the resolution from the City of North York, demanding that Premier Davis live up to his election promise to further reduce or eliminate property taxes, for the majority of senior citizens, be filed. 4. That the request from the Land Division Committee for permission for the seven members, the Secretary-Treasurer and Assistant to attend the annual convention in Sault Ste. Marie, June 8-1lthbe not granted and it be limited to the Chairman or alternate, Secretary-Treasurer and one other Board member. S. That for the purpose of air fare we recommend that Sault Ste. Marie be considered outside the 300 mile. limit of St. Thomas. 6. That the February A.C.R.O. News letter be filed. 7. That the letter and attachments from Lloyd D. and Phyllis Auckland opposing the establishing of the Maharishi University not only in Elgin County but anywhere in Canada be filed. 8. That the resolution from the City of Toronto re: a unified country be filed. 9. That the request from the Land Division Committee to be allowed to take out membership in the Provincial (Ontario) Association of Committees of Adjustments and Land Division Committees, for the Secretary-Tr~ssurer and four members of the Committee at a cost of $100.00, be granted. 10. That the A.C.R.a. Response to the Proposed Plan for the Niagara Escarpment be filed. 11. That the letter from the Association of Municipal- ities of Ontario and copies of reports, recently adopted by the Association1s Board of Directors, be filed. 12. That the copy City of North York re: future information. of the reply from Bell Canada to the measured service tests be tabled for 13. That the letter from A.M.O. re; four one-day Work- shops on the Draft Planning Act be filed. 177 178 - 2 - 14. Valley Senior That the study report on Nurs j ng District Health Council be referred Citizens Committee for a report. flome s by the Thames to the Homes for ALL of which is respectfully submitted. "'_.te-I_'( J. D. Campbell.' Chairman. i-a./"v"--'~ 0'.. u/ . y. {( /h7~~ SOCIAL SF:RVICES CmmTTTEE REPORT March Session, 1980 To the Warden and Members of the Elgin County Council, The Social Services Committee reports as follows: l~ That we recommend that the Warden and Clerk sign an agreement for Day Nursery Care with The First Baptist Weekday Nursery. 2. That the Director be authorized to attend the Ontario Municipal Social Services Association Convention, in' Ottawa, with the usual convention expenses paid. 3. That we approve of the new rates for the Canadian Red Cross Society Homemaker Services of $4.85 per hour. effective January 1st, 1980. subject to the approval of the Ministry of Community and Social Services for'subsidy pur- poses. ALL of which is respectfully sub~itted. ::::.-.- / //'---~ / ~ /' /~ -:/ .,--- / ~'z'__, / '.- --.d',-~,::,../ - ",.. "-, L. J. Sha.w, Chairman. Ci:,,/~-<' v/ - v:/ ,L' L;" , .,+ :X. - {(, p~r:--"1 179 180 PERSONNEL CmmITTF.F. REPORT March Session, 1980 SECOND REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That we recommend that the Fringe Benefit By-Laws No. 79-45 and 79-46 be amended, in the Vacation Section, to make it policy that vacation credits be used for the 'year for which they were earned a~d not carried over. 2. rates for Lodge: That we recommend the following changes in hourly the following non-Association positions at Terrace ~ .Ll&. 2 YR. ~ Relief Cook Supervisor April 1/89 $6.25 $6.35 $6.45 $6.55 Sept. 28/80 6.49 6.50 6.60 6.70 Plus Annual Clothing Allowance of $60.00 (Paid quarterly). Recreation Director and Craft Supervisor April 1/ 80 Sept. 28/80 $6.29 6.35 $6.39 6.45 $6.49 6.5~ $6.59 6.65. 3. That we recommend that a by-law be prepared for Council to incorporate the 'change in hourly rates for Terrace Lodge non-Association positions. 4. That the notice of "Dismissal of Management Per- sonnelll conference from The Gordon Group for May 27th, 1980 be filed. 5. That the information from Personnel Management Associates re: supervisory training seminar be filed. 6. That the information fr9m the Ministry of Culture and Recreation re: Experi~nce '80 Project Application be filed. 7. That we recommend that one month's salary be paid to Mr. Roderick O'Meara as severance pay, contingent upon him signing a release through the County solicitor. 8. That the Tree Commissioner's and Weed Inspector's rates of pay be increased to $6.95 per hour effective April 1st, 1980 and new by-laws be presented to Council. ALL of which is respectfully submitted. ,~~~~..J y-" ,- ~-- -~ 1/ ,. -. t-_~. -'--!-~'--v-f . l_ '--< //f' ! ',/ {./ (/ -'/~z/\._ --'d... s. J! Glover, Chairman. COUNTY OF ELGIN By-Law No. 80-16 181 "BEING A BY-LAW TO ESTARl.TSH THE PERCENTAGE SHARE OF EACH MUNICIPALITY WITHIN: THE COUNTY OF ELGIN AND AMOUNT REQUIRED FOR COUNTY PURPOSES FOR THE YEAR 1980.'" WHEREAS under Section 507(4) of The Municipal Act, the Council of a County ~hall, in each year, on or before the 1st day of April, by by-law, determine the percentage share that each municipality shall contribute for County purposes and_ also the ?ffiOunt each shall provide for County purposes in that y~ar. AND WHEREAS in accordance with the above Section the following percentages have been established: MUNICIPALITY Aylmer Belmont Dutton Port Burwell Port Stanley Rodney Springfield Vienna West Lome A1dborough Bayham South Dorchester Dunwi ch . Malahide Southwo1d Yarmouth CONSTRAINED WEIGHTED EQUALIZED ASSESSMENT $ 119,130,417. 20,295,856. 27,704,421. 16,888,991. 52,598,699. 25,924,506. 7,479,653. 6,179;998. 43,2'32,742. 88,805,407. 95,418,463. 46,157,167. 59,366,108. 163,1?7,788. 219,195,355. 220,708,722. $1,203,134,293. PERCENTAGE 9.902% 1.687 2.303 1, 404 4.372 2.155 .622 .514 3.593 7.381 7.931 3.836 4.934 13.559 17:463 1.?344 100.000i" AND WHEREAS an estimate has been made showing the sum of Two Million, Thirty~One Thousand, Six Hundred and S~xty-Seven_Dollars is required to be raised in the several municipalities, for the lawful purpose of the County during the year 1980, on the basis of the above percentages. NOW THEREFORE the Council of the Municipal Corpor- ation of the County of Elg~n enacts: THAT the amounts, as set forth on Schedule nAil attached, be levied on all rateable property, by the sey~ral municipalities in the County of Elgin, fOT the year 1980. READ a first time this 26th day of March, 1980. READ a second time this 26th day of March, 1980. READ a third time and finally passed this 26th day of March, 1980. ---- ,,:,.-;., G. C. Leverton, Clerk. , / \.' (( L. A. Longhurst, Harden~ / ,",. ."f SCHEDULE ifN' OF BY";LAW NO. 80-16 DEDUCT 1980 PROVINCIAL CONTRIBUTION BUDGET CONSTRAl:NED COUNTY SHARE NET ~IUNICIPALITY ~ APPORTIONHENT SUPPORT GRANT ~ AYU1ER $ 201,175.67 $ $ (27,648.00) $ 173,527.67 BEU10NT 34,274.42 (12,900.00) 21,374.22 DUTTON 46,789.29 (15,542.00) 31,247.29 PORT BURI~E'!...L 28,524.60 (9,193.00) 19,331.60 PORT STANLEY 88,824.48 (16,940.00) 71,884.48 RODNEY 43,782.42 (19,516.00) 24,266.42 SPRINGFIELD 12,636.97 (122.00) (2,350.00) 10",164.97 VIENNA 10,442..77 (102.00) (3,014.00) 7,326.77 I~EST LORNE 72.997.80 (40,294.00) 32,703.80 ALDBOROUGH 149,957.34 --- 149,957.34 BAYHAN 161,131.51 (4,552.00) 156.579.51 SOUTH DORCHESTER 77,934.75 (670.00) (10,480.00) 66,784.75 DUN\~ I CH 100,242.45 (874.00) (10,336.00) 89,032,45 ~lALAHIDE 275,473.73 (2,397.00) --- 273,076.73 SOUTH\~OLD 354,790.01 --- 354,790.01 YAID10UTH 372,688.99 (3,698.00) (51,228.00) 317.,762.99 TOTALS $2,031,667.00 $(7,863.00) $(223,993.00) $1.799.811.00 ..... <Xl I\) DUE DUE JULY 20th. 1980 DECEMBER 20th, 1980 $ 86,763.84 $ 86,763.83. 10,687.-11 10,687.11 15,623.65 15,623.64 9,665.80 9.665.80 35,942.24 35,942.24 12,133.21 12,133.21 5,082.49 5,082.48 3.663.39 3,663.38 16,351.90 1'6,351.90 74',978.67 74,978.67 78,289.76 78,289.75 33,392.38 33',392,37 44.516.23 44,516.22 136,538.37 136,538.36 177,395.01 177 ,395.00 158,881.50 158,881.49 $899,905.55 $899,905.45 183 COUNTY OF ELGIN By-Law NQ. 80-17 "BEING A RY_l.AW TO AUTHORIZE THE EXEC1JTTON OF A COLLECTIVE AGREEMENT RFTWF.F.N THE CORPOR~TION OF THE COUNTY, OF ELGIN AND TKRRAC:F. T.ODCE EMPLOYEES' ASSOCIATION.IT WHEREAS a majority of ,the employees of the Terrace Lodge have become members of the Association, which is an Association, unaffiliated with any other labour organization, be ita national or local, and through the Association have requested the employer to negotiate changes in the Collective Agreement, and the employer has agreed thereto. AND WHEREAS the Association is the certified bar- ga~n~ng agent for the employees of ,the Corporation of the County of Elgin, at its Terrace Lodge at the Township of Malahide, save and except Supervisors. peisons above the rank of Supervisor. Registered Nurses, Office Staff and Students. AND WHEREAS negotiations have taken place, between the County a~d the 'Association, towards establishing orderly collective bargaining relations and providing an orderly pro- cedure for ~he disposition of grievances and defining working conditions and terms of employment for all employees who are represented by the Association. in the form of-a Collective Agreement. AND WHEREAS agreement has now been reached by both parties on the said procedure, conditions and terms of employ- ment to be included in an agreement to cover the period April 1st, 1980 to March 31st, 1981. . N9W THEREFORE it is hereby enacted that the Warden ana Clerk of the County of Elgin be and are hereby empowered to sign the Collective Agreement (hereto attached as Schedule "A") between the County of Elgin and the Terrace Lodge Employees' Association, setting forth collective bargaining relations. disposition of grievances, and to define working conditions, and terms of emploYment for all employees of ~errace Lodge. represented by the said Association. READ a first time this 26th day of March, 1980. READ a second time this 26th day of March, 1980. READ a third time and finally passed this 26th day of March. 1980. ;/' '- .-) , /.}L ~ G. C. Leverton, ClerIc L. A. Longhurst, \~arden . 184 COUNTY OF ELGIN By-Law No. 80-18 "BEING A BY-LAH TO ESTART.TSH A R'lCMTTNFRA'l'ION SCHEDULE AND OTHER t.JORKTNG CONDITIONS FOR EMPLOYEf:S OF 'fH" ROAns DEPARTMENT." WHEREAS it is considered advisable to establish salaries and hourly rates as well as other working conditions as they pertain to the employe~s of the Roads Department. NOW THEREFORE the Council of .the Corporat'ion of the County of Elgin enacts that the following schedule be and is hereby adopted for the Roads Department: 1. REGULAR HOURLY RATED EMPLOYEES Class 5 - Construction Foremari or Mechanic. 1. (a) Mechanic licensed by Ontario Ministry of ~abour, OR (b) Construction Foreman in charge of specialized work such as-grading and granular base or bridge construction and in, charge of hired trucks, or grading equipment-and County equipment and one or more County Work Crews. 2. Motor Vehicle Licence Requirement Ministry of Transportation and Communications licence Class liD" requir:ed, Class "N' preferred. Rate - $8.27 per hour. Class 4 - Foreman and Lead Hands. 1. Regularly (a) ~n charge of a work crew of at least five (5) men with County andlor hired equipment ona specif'ic:project. (b) Supervising other County (or hired) trucks and equipment, OR (c) Perform~ng work wh~ch is a recognized skill or trade. 2. ~ be assigned as Snow Plow Operator. Sander Operator. Wingman, or Night Duty in Winter. 3. Experience Rate 10 cents per hour for completion of each year's work to a maximum of two years. 4. Motor Vehicle Licence Requirement Ministry of Transportation and Communications licence Class "D" required, Class !'A" preferred. Rate - $7.91 to $8.11 per hour. Class 3 - Machine Operators. Stockkeepers, Part Time Foremen and Grademen 1. (a) Stockkeepers - Licence Requirement - Class "AT! or "D" preferred. Valid Ministry of Transportation and Commu- nications operator's licence required. 185 2 (b) Regular Operators on tandem dump truck, distributor, float, grader, shovel, loader, backhoe, dozer etc., a majority of the time. The remainder of time - skilled or special work such as machine repair, sign construc- tion. etc.. Usually assigned as Snow Plow Operator. Sander Operator, Wingman or Night Duty in Winter. Some supervisory work is usually required. Ministry of Transportation and Communications Class "A" licence require~ for some positions; Class ~'A" licence preferred for all other positions; Class "D" required for any position. (c) Part Time Foreman performing work of a higher classi- fication than Class 2 or acting aSB Foreman and/or Lead Hand of a work crew for a portion of the year, and including experienced Grademen; able to. be assigned as Wingman, Sander Operator or Night Duty in the Winter. 2. Ministry of Transportation and Communications Class "D" licence required~ 3. Experience Rate 10 cents per hour for completion of each year's work to a maximum of two years. Rate _ $7.47 to $7.67 per hour. Class 2 - Labourer Premium. 1. Shall be able to operate light truck, tractor, roller, etc., on a part time basis. May" be employedas"a weighman, checker or mower operator (Summer). ,Able to be assigned as a Wingman, Sander Operator (part time) or Night Duty in Winter. 2. Experience Rate 10 cents per hour for.completton of each year's work to a maximum of two years. ~. Motor Vehicle Licence Requirement Ministry of Transportation and Communications Class-"DII licence required. Rate _ $6.91 to $7~ll per hour. Class 1 - Labourer 1. Must be capable of performing physical labour under super- vision. Some light truck or tractor driving may" be required on occasion. 2. Experience Rate 10 cents per hour for.completion of each year I s work to a maximum of two- years. 3. Motor Vehicle Licence Requirement Ministry of Transportation and Communications C1ass--lIG" licence.wi11 be required for employees engaged after January 1, 1978. Rate - $6.95 per hour. 1. An employee hired to fill a particular vacancy in Classifi- cati9ns 2, 3, 4 aT 5 shall have a probationary starting rate of 50t per hour less than-the rate of the category with no experience assigned for their probationary period of 90 days. 2. The requirements for Ministry of Transportation andComrnu- nications drivers licences will not result in the down grading of anyone presently in a category, but.will be a requirement for anyone entering a new category. NOTE: 186 - 3 - 2. SEASONAL OR CASlJAL f':JI.1PJ.OYEES NOTE: Those employees who arc not eng~3cd to fill a particular vacancy - maximum service without layoff six months. Class A - Employees of high school age (16 to 18 years of age with varied experience). Rate - $4.00 to $4.30 per hour. Experience ~ate 15 cents per hour depending on age and ex- perience. Class B Casual Labour, inexperienced. (Students 19-20 years of age, etc.) Rate - $4.90 per hour. Class. C Experienced labour, inexperienced mower operators. University age students with prior experience. Rate - $5.50 per hour. Class D - Experienced Operators or Tradesmen. Ministry of Transpor- tation and Communications Class liD" licence usually required. Ministry of the Environment Mosquito Operators 'when engaged in Abatement Programme. Rate - $6.00 per hour. 3. ANNUAL INCREMENT An employee is eligible for any annual increment (to a maxw imum of two years) on January I of any' year. provided he has been in that particular. category since.September 1 or prior of the previous year~ 4. PREMIUM. NIGHT DUTY Those persons appointed to tenance Shift) are eligible for a rate .of pay. for such time as they Premium - l5i per hour for 25i per hour for to midnight. Regular Night DUty premium _over their ~;re on night duty. a shift beginning before 8:00 P,M. a shift beginning from 8:30 P.M. (Winter regular Main- hourly 5. FRIDAYPAY In the event of a Statutory Holiday, Sick Benefit, Annual Holiday, Compassionate Leave, etc., falling on Friday, the employee shall be paid at-his regular rate of pay for eight hours and the time shall count as one fullday~ 6. STANDBY TIME ~ for designated.employees (1) If the time designated for standby is from 7:00 A~M. to 2:30 P.M. - three hours at their regular rate. (2) If the designated time for standby"is from 7:00 A.M. to 6:00 P.M. - four hours at their regular rate. (3) If standby is required on a calendar statutory holiday, standby will be paid at l~ times the regular rate. In the event of a call-out, minimum pay will be four hours (regular rate). 7. FOOTWEAR ALLOWANCE - (Regular Employees Only) To be accumulative from year to year. To be credited at January 1st of each year as follows: $2.00 per week for each week that the employee has worked in the preceding year to a maximum of $100.00 for any year. Any balance in account to be paid to employee upon retirement. 187 _ 4 - 8. 1'F.r:HNTCAL PERSONNEL Instrument Man _ Education - Grade 12 or equivalent. Work includes drafting, surveying and when experienced to be able to work with a minimum of supervision. _ Increments shall be govern~d by ability, experience, the passing of Ministry of Transportation and Communications sponsored courses on surveying and inspection. _ Position comparable to Ministry of Transportation and Com- munications Technician III "Survey? Minimum $7.67 per hour Maximum $8.11 per hour. Increments of 22t per hour for two years. Technician Shall supervise Instrument Men, Surveying crew and drafting. Shall assist the Engineer in the design, superVision and constru~tion of suchproj~cts as hot-mix asphalt paving, drainage. urban construction etc.. Qualifications to be similar to Ministry of Transportation and Communications Technician ~ Grade II. $744.08 _ $775.06 - $807.34 -$840.99 biweekly. 9. SUPERVISORY PERSONNEL General Superintendent General supervision of all county work. both maintenance and construction. Control of all county and hired equipment and personnel. Responsible to the Engineer for the planning and scheduling of' the work. Responsible for the hiring of outside equipment and per- sonnel when required. _ Responsible for investigations of inquiries and complaints by the general public. $823.50 _ $857.81 _ $893~57 - $930.80 biweekly plus use of County car. Assistant General Superintendent To act for and to assume all duties of the General Super- intendent when the General Superintendent is absent (sick- ness, holidays etc.). To assist the Superintendent with all phases of construction and maintenance and to have direct control of any particular operation as from time to time required. To act as Construction Safety Inspector for the County. $744.08 _ $775.06 _ $807.34 - $840.99 biweekly plus use of County car. 10. THAT By-Law No. 2544 be and the same is hereby repealed. ll. Hourly rates shall become effective March 30th, 1980 and salaried rates effective January 1st, 1980. READ a first time this 26th day of March. 1980. READ a second time this 26th day of March. 1980. READ a third time and finally passed this 26th day of March. 1980. ," ./ /" {t ~ ,1' ._./.~r....c. .' "... ~"7!.";." G. C. Leverton, Clerk. L. A. Longhurst. \~arden. 188 COUNTY OF ELGIN By-Law No. 80-19 "BEING A BY-LAW TO ESTABLISH THE RATE OF PAY FOR r.RRTAIN EMPLOYEES IN THE HOMES FOR SFNTORCITIZENS~" WHEREAS certain positions are not covered by a collective agreement or other by-law; AND WHEREAS it is necessary to establish rates of pay for these positions; adopted: NOW THEREFORE the following rates be and are hereby 1. Registered Nurses - October 1, 1978__ $7.85 per hour - October 1, 1979 - $8.37 per hour. Plus Annual Clothing Allowance of $60.00 (paid quarteriy). 2. TERRACE LODGE - Hourly Rates START 1 YR. Z YR. 3.yR. Relief Cook Supervisor April 1/80 $6,25 $6,35 $6.45 $6.55 Sept. 28/80 6.40 6.50 6.60 6.70. Plus Annual Clothing Allowance of $6d.oo (paid quarterly). Recreation Director and Craft Supervisor April 1/80 $6,20 $6.30 $6.40 $6,50 Sept. 28/80 6.35 "6.45 6.55 6.65. 3. THAT By-Law No. 79-20 be and the same is hereby repealed. READ a first time this 26th day of March, 1980. READ a second time this 26th day of March, 1980. READ a third time and finally passed this 26th day of March, 1980. ~_!-;"'_.r~<-___' ./,."? ~ ~,- If 1./. / . "-7; -/ "~1- ,,7" G. C. Leverton, Clerk. L. A. Longhurst, Warden. 189 COUNTY OF ELGIN By-Law No. 80- 20 "BEING A BY-LAW TO AMEND BY-LA~~ NO. 2188, THEREBY ADJUSTING THE REMUNERATION OF THE COUNTY OF ELGIN WEED INSPECTOR." WHEREAS By-Law No. 2188 deals with the appointment and remuneration of the Weed Inspector for the County of Elgin. AND WHEREAS By-Law No. 2188 is presently amended by By-Law No. 2554. AND WHEREAS it is now deemed advisable to change the present rate of remuneration of the said-Weed Inspector. NOW THEREFORE the Council of the Corporation of the County of Elgin enacts as follows: 1. THAT Clause (2) of By-Law No. 2188, as amended by By-Law No. 2554 be deleted, and the following substituted therefore: "That his remuneration shall be as follows while engaged in his duties: - $6.95 per hour and he be paid the rates established for other County Employees for the use of his car while on County business." 2. THAT this By-Law shall become effective on April 1st, 1980. 3. THAT By-Law No. 2554 be~ and the same is hereby repealed. READ a first time this 26th day of March~ 1980. READ a second time this 26th day of March, 1980. READ a third time and finally passed this 26th day of March, 1980. ,"\, ,.,.-, l/ /: /. (t J".. /; .-(- ...'7L...., ., ,.. I G. C. Leverton, Clerk. L. A. Longhurst, Warden. 190 COUNTY OF ELGIN By-Lalli No. 80- 21 "BEING A BY-LAW TO APPOINT A TREE COMMISSIONER FOR THE COUNTY OF ELGIN. II WHEREAS By-Law No. 79~38 of the County of Elgin provides for the appointment of officers to enforce the By-Law. follows: THE CORPORATION OF THE COUNTY OF ELGIN enacts as 1. THAT Mr. Jackson Baker, Aylmer, Ohtario, is hereby appointed Tree Commissioner for the County of; Elgin. 2. THAT his remuneration shall be as follows: January 1/79 April 1/80 $6.26 per hour $6.95 per hour. 3. THAT he be paid the rates established for othe~ County Employees for the use of his car while on county business. 4. THAT By~Laws No. 2351 and 2553 be and the same are hereby repeal:d. READ a first time this 26th day of March, 1980. READ a second time this 26th day of March. 1980. READ a third time and finally passed this 26th day of March, 1980. '.----r:C....<"_'-<_ -<_~ )c....-,~ Y> . c/; ". /. -,--> -, j/ . . If .., ,,. "'" n',,/- G. C. Leverton, Clerk. 1. A. Longhurst, Warden. 191 COUNTY OF ELGIN By-Law No. 80-22 "A BY_LAN TOr.ONFTRM PROCEEDINGS OF 'fH" r:OlTNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE MARCH SESSION, 198Q.!t WHEREAS by Section 9 of.the Municipal Act, being Chapter 284 of the Revised Statutes of Ontario, 1970, the p~wers of a municipal corporation are to be exercised by its council; AND WHEREAS by Subsection 1 of Section 241 of the Municipal Act, being Chapter 284 of the Revised Statutes of Ontario, 1970, the powers of every Council are to be exercised by By-Law; AND WHEREAS it is deemed expedient that the proceed- ings of the Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law; NOW THEREFORE the Council of the Corporation of the County of Elgin enacts as follows: 1. That action of the Council of the Corporation of the County of. Elgin in respect of each recommendation con- tainedin the Reports of the Committees and each motion and resolution pas-sed and other action taken by the Council of the Corporation of the County of Elgin at '-its meetings held during the March 1980 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation -of the County of Elgin. READ a first time this 26th day of March, 1980. READ a second time this 26th day of March, 1980. READ a third time and finally passed this 26th day of March, 1980. f- / .}-'. / Ii' / '" / G. C. Leverton, Clerk. L. A. Longhurst, Harden. 192 April Session - First Day Wednesday, the 16th day of April, 1980 The Elgin County Council met this day at the County Municipal Building, St. Thomas, in accordance with adjournment. The Warden in the Chair. ROLL CALL - All Members present except Deputy Reeve Martyn, Reeve Emerson, Reeve Lashbrook; and Reeve Fleck. Arrived after Roll Call taken- Reeve Green and Deputy Reeve Stewart - 9:35 A.M. and Reeve Bradfield - 9:37 A.M. Moved by Reeve Wilson Seconded by Deputy Reeve Glover That the minutes of the March 1980 Session of the Elgin County Council be adopted. - Carried. The following Communications were read and referred to the various Committees: From the Ministry of C0mmunity and SociRl Services to request co~operation in considering eligibility for day care subsidy of sole-support mothers to enable them to upgrade their educational qualifications. - Referred to the Social Services Committee. From Mr. Don Baxter, advising that the Town of Ti1lsonburg are hosting the Southwestern Ontario Regional Games June 27, 28 & 29, 1980. - Filed. From the Ministry of Community and Social Services with the suggestion of COn$idering the feasibility of amalgamating the City and County Social Assistant Administrations into one unit. _ Referred to the County Government Committee. From the Ministry of Housing with a copy of a booklet entitled "Site Planning Guidelines for HediiJm Density Housing". _ Filed. From the AMO/ACRO Sub-Committee on Children's Services with Shorts Vol. 1 - No.3. - Referred to the County Government Committee. From ACRO with information on the Seminar on Children's Services set for April 28th, 1980 in Rexdale. -Referred to the County Government Committee. From the Ministry of Transportation and Communications with information on policies for access control on Provincial Highways as it pertains to severances. _ Filed. From Johnston, Doyle and Prendergast with request to close a road allowance in the To,vnship of Eayham. _ Referred to the Roads Committee. From the Field-Springer Dis.:1ster Relier Fund \vith second request ror rinancial assistance. - Rererred to the Finance CO@T.ittec. From the County or Reu.frc,v 'vj th resolution concerning acid rain. - Referred to the County Govern!i}cnt Co:mliittee. 193 2 - From the Bank of Montreal with two notices of increase in interest rates: March 28th, 1980 16~% April 3rd, 1980 17~% Referred to the Finance Committee. From the Township of Southwold with a copy of an application for a building permit by Mr. Ernst Hoffsuemmer to build a grain dryer and storage bin to the rear of the Elgin Manor. - Referred to the Homes for Senior Citizens Committee. From the Ministry of Community and Social Services with invitation to. attend a meeting in London (Holiday Inn City Centre) April 18; 1980 from 1:00 P.M. to 4:00P.M. to resolve the Societies 1979 budget. - Referred to the. Finance Committee. From the Village of Watford with resolution objecting to the proposed rate increase of 23% by the Bell Company of Canada. - Referred to the County Government Committee. From the Township of Southwold with notice of the passing of By-Law 80-8, to regulate land use pursuant to Section 35 of the Planning Act. - Referred to the Roads Committee. From the Ministry of Natural Resources with approval of By-Law No. 80-12 to amend the Tree By-Law. - Filed. From the County of Victoria with resolution with respect to dissolving local Boards of Education and transferring the respon- sibility to County and Regional Councils. - Referred to the County Government Committee. From Mrs. M. A. Young, Secr~tary-Treasurer, Elgin County Pioneer Museum Board with list of 1980 Executive. - Referred to the Finance Committee. From the Township of Dunwich with notice of application to the Ontario Municipal Board for approval ofa by~law to regulate land use passed pursuant to Section 35 of the Planning Act. - Referred to the Roads Committee. From the Ministry of Housing with information regarding certificates required for zoning-by~laws, passed pursuant to Section 35 (24) of The Planning Act. - Filed. From the Ministry of Housing, with the realignment of functions _ plans administration division. - Filed. From the Township of Yarmouth with notice of public meetings set for: . _- April 21st, 1980 - 7:?0 P.M, re: Union Hill Estates development April 17th, 1980 - 8:00 P.M. - minor variance. Referred to the Roads Committee. From the Ministry of Intergovernmental Affairs advising of the transfer to the Local Government Division resources from the Ministry of Treasury & Economics, effective March 3, 1980. - Filed. From the Ministry of Housing with information offering for sale computer planning documentation of a group of regional munici- palities at $125.00 each. - Filed. From the Township of Yarmouth with notice of hearing for a minor variance set for April 24, 1980 at 8:00 P.M. - Referred to the Roads Committee. 194 - 3 - County Conncil, April SessIon, 1980 From l'-lrs. Hazel EngcTtwith rC'lucst ,.for <l letter with respect to her employment \o,1ith the County of .Elgin. _ Referred to the Personnel Committee. The Report of the Roads Committee was presented by Reeve Kelly and adopted on motion of Reeve Kelly and Reeve Green. The First Report of the Personnel Commit-tee was presen~d by Deputy Reeve Glover. Moved by Deputy Reeve Glover Seconded by Reeve Hodgson That the First Report of the Personnel Committee 15e adopted. Before the motion to adopt was put to a vote, it was Moved by Reeve Kelly Seconded by Reeve Shaw That the First Report of the Personnel Committee be laid over to the afternoon session. - Carried. The Report 'of the Homes for Senior Citizens Committee was presented by Reeve Binks and adopted .on motion of Reeve Binks and Reeve Bradfield. Reeve Caverly expressed appreciation on behalf of 4-H leaders and the Ministry of Agriculture and Food personnel, for the financial assistance given towards the 4-H leaders' banquet. Mr. E. A. Wells, County Librarian, advised the members of Council that copies of the ~ibrary's,annual report w~re in front of each member, plus copies for his local Council. Moved by Reeve McBrien Seconded by Deputy Reeve Pettit .Tbat we do now adjou~ to meet again on April 16th, 1980 at 2:00 P.M. - Carried. Council Re-Convened. ROLL CALL - All members present except Deputy Reeve Martyn, Reeve Emerson, Reeve Lashbrook and Reeve Fleck. The Report of the Social Services Committee was presented by Reeve Shaw and adopted on motion of Reeve Shaw and Deputy Reeve Pettit. The Report of the County Government Committee was presented by Reeve Campbell. Moved by Reeve Campbell Seconded by Reeve Caverly adopted. That the Report of the County Government Committee be An amendment was, - 4 - Moved by Reeve Shaw Seconded by Reeve Bradfield That Item 6 of the County Government Committee Report be amended.. by deleting the word "filed" at the'end of the paragraph and replace it with "endorsed". '" The amendment carried. The original report, as amended, was voted upon,~~d carried. The Report of the Property Committee-was presented by Reeve Green and adopted on motion of Reeve Gre~~and Reeve Shaw. The First Report of the Personnel ~ittee was presented in the morning session and it was voted upon~~ this time and car=ied. The Second Report of the Personnel,~tommittee was presented by Deputy Reeve Glover and adopted on motion'cof Deputy Reeve Glover and Re~ve Hodgson. The Report of the Agricultural COmmittee was presented by Reeve Caverly and adopted on motion of ~eve Caverly and Reeve Kelly. The Report of the Finance Committ-ee was presented by Reeve Hodgson and adopted on motion of Reeve Hodgson and Reeve Green. CERTIFICATES OF MERIT Mr. Edgar E.McLeod of the Roads Department was presented with a certificate for fifteen years employment, a watch. and cheque in the amount of $200.00 upon his early retirement for health reasons. The following persons frem Elgin -Manor were presented with ten-year certificates: Mrs. KathleenC. Mahon Mrs. Ann_e 1. Milmine Mrs. Lucille R. Campbell A ten-year certificate was to be awarded to Mrs. Irene Magee, from Elgin Manor~ but she was not present. Moved by Deputy Reeve Walters Seconded by Reeve Green That By-Law No. 80-23 "Being a By-Law to Amend By-Law No. 79--47, a By-Law to Establish a Ray Schedule for Employees Covered by the Job Evaluation Scale" be ~ead a first time. ... Carried. Moved by Reeve Green Seconded by Reeve Kelly That By-Law No. 80-23 be read a second time. - Carried. Moved by Deputy Reeve Pettit Seconded by Reeve Kelly That By-Law No. 80-23 be r~ad a third time and finally passed. - Carried. 195 196 - 5 - County Coone"!, Apd.l Sc<;sion, 1980 Moved by Reeve Caverly Seconded by Deputy Reeve Walters That By-Law No. 80-24 "Being a By~Law to Authorize Grants to be made to Various Organization, Corporations, Institutions, Etc., During 1980" be read a first time. Carried. Moved by Deputy Reeve Neukamm Seconded by Reeve Wilson That_ By-Law No. 80-24 be read a second time. - Carried. Moved by Reeve Caverly Seconded by Reeve Wilson That By-Law No. 80-24 be read a third time and finally passed. -Carried. Moved by Deputy Reeve Walters Seconded by Reev.e Kelly That By-Law No. 80-25 "Being a By-Law to. Amend By-Law No. 2539, a By-Law to Regulate the Proceedings in the Municipal Council of the Corporation of the County of Elgin and the Officers and Committees Thereofll be read a first time. Carried. Moved by Reeve Kelly Seconded by Reeve Green That By-Law No. 80-25 be read a second time. - Carried. Moved by Reeve Caverly Seconded by Reeve Green passed. That By-Law No. 80-25 be read a third time and finally - Carried. Moved by Deputy Reeve Neukamm Seconded by Reeve Caverly That By-Law No. 80-26 "Being a By-Law Consenting to the Stopping up and Closing of a Road Allowance in the Township of Bayhamll be read a first time. - Carried. Moved by Re~ve McBrien Seconded by Reeve Shaw That By-Law No. 80-26 be read a second time. - Carried. - 6 - Moved by Reeve Caverly Seconded by Reeve McBrien That By-Law No. 80-26 be read a third time and finally passed. - Carried. Moved by Reeve Liebner Seconded by Deputy Reeve Monteith That By-Law No. 80-27 "Being a By-Law to Amend By-Law No. 79-45, a By-Law to Provide Fringe Benefits to All Employees of the County of Elgin, who are Considered in the Management Category" be read a first time. - Carriecl. Moved by Reeve Kelly Seconded by Reeve Liehner That By-Law No. 80-27 be read a second time. - Carried. Moved by Reeve Liebner Seconded by Deputy Reeve Neukamm That By-Law No. 80-27 be read a third time and finally passed. - Carried. Moved by Reeve Bradfield Seconded by Reeve Kelly That By-Law No. 80-28 "Being a By-Law to Amend By-Law No. 79-46. a By-Law to Provide Fringe Benefits to all Employees of the County of Elgin who ace Not Covered by a Collective Agreement or Included in the Management Category" be read a first time. - Carried. Moved by Reeve Binks Seconded by Deputy Reeve Neukamm That By-Law No. 80-28 be read a second time. - Carried. Moved by Reeve Kelly Seconded by Reeve Bradfield That By-Law No. 80-28 be read a third time and finally passed. - Carried. Moved by Reeve Wilson Seconded by Reeve Caverly That By-Law No. 80-29 "A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the April Session, 1980" be read a first time. - C.:J.rried. 197 198 _ 7 _ County Council, J\pril Session, 198.0 Moved by Reeve Green Seconded by Reeve Wilson That By-Law No. 80-29 be read a second time. - Carried. Moved by Reeve Green Seconded by Reeve McBrien That By~Law -No. 80-29 be. read a third time and finally passed. - Carried. Moved by Deputy Reeve Monteith Seconded by Deputy Reeve Ripley .Tbat we do now adjourn to meet again on May 21st, 1980 at 9:30 A.:M. - Carried. G. C. Leverton, Clerk. L. A. Longhurst, Warden. COIIh..'1'V OF' ELGIN ROAD COMMITTEE FIRST REPORT APRIL SESSION 1980 TO THE WA,.'illEN AND MEMBERS OF THE ELGIN COUNTY COUNCIL YOUR ROAD COMMITTEE REPORTS AS FOLLOWS: 1. Sub_Assembly of the Super Span CUlvert for the Little Otter Creek'on Road 38 bas b~en completed and better weather is being awaited before installation is begun. 2. R. Q. Golder and Associates have completed soil tests at the Valkers Bridge and a report is eXjlected to be sent to the Bridge Consultant Mr. Norman Warner, shortly. WE RECOMMEND: . 1. That a By_Law be passed stating that the County of Elgin has no objections to the Township of Bayham pl:ulsing a By_La;.!' dolling the following Roads near the Village of Vienna, the Road Allowance compo'sed of the north easterly half of King Street and the north westerly half 'of Front Street lying between the southerly production of the easterly limit of Marl' Street and the south easterly production of the line between Blocks A and H; plan 54. ALL OF WHICH IS RESPECTFULLY SUBMIttED ,r:-t/ Cl/: 7/1 /L( (/(;, .,j CllAllUlAN t'~ ,,/ /! v' /) .,f ;..: - tA'. ~t.n/---/J.A.~i 199 200 HOl'lES 1"01, SETnOR CLTl;-:E :;~ C:O,'l~lT"~X!.J~_J~yr'OJg April Session, J93n To the Warden and Members of the Elgin County Council, The Homes for Senior Citizens Committee reports as follows: 1. The letter from the Township of Sbuthwold with respect to the grain dryer and storage bins has been left with the Director and Deputy Reeve Monteith. 2. We recommend that the employment of Mr. Allen Magee be extended for a further six months. ALL of which is respectfully submitted. I' ,r1- 1/ ~-' F'". / Ii, f/. <.\" M. E. Bfnks, Chairman. r~ ^./-.....-,;:_<~i ~ i" :\, L. ~ '-: j), v'yk~'1 SOCIAl, SERVICES CO~l:-lITTI~!~ R!:l'ORT April Session, 1980 To the Warden and Members of the Elgin County Council, The Social Services Committee reports as follows: 1. That the letter from the Ministry of Community and Social Services requesting co-operation in considering eligibility for day care subsidy of sole-support mothers, to enable them to upgrade their educational qualifications be filed. ALL of which is respectfuliy submitted. -, ----.'_/ L~'J:-- ShaW:-, ;.; Chairman. c? //'~ /of :',' \. '/', - /f< ,,~~ -flj ;;:'--'Ti';'~ 201 202 COUNTY COVER~NENT CO.\1,'llTTFE HEl'ORT April Session, 1980 To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: l. Social County That the letter from the Ministry of Community and Services re: proposal of amalgamating the City a~d Social Services Departments be filed. 2. That the AHO/ACRO Sub-Committee on Children's Services Shorts Vol. I, No.3, dated March 28, 1980 be filed. 3. That the information from ACRO on the seminar on Children's Services set for April 28th, 1980 be referred to the Children's Aid Society. 4. That the resolution from the County of Renfrew with respect to reducing the amount of acidic precipitation in the lakes, forests and agriculture land be endorsed. 5. That the resolution from the Village of Watford objecting to the proposed rate increase of 23% by the Bell Company of Canada be endorsed. * See amendment below. 6. That the resolution from the County of Victoria requesting the Province to dissolve local Boards of Education and to transfer the responsibility for education to County and Regional Councils be filed. 7. We recommend that to assist members of Council in following items of business brought to Council, copies of all reports for meetings held prior to Councilor actually held on that day be furnished prior to being considered for adoption. This will also apply to copies of all by-laws. This is to be on a trial basis for two months. ALL of which is respectfully submitted. <-.' / .;:,/jj/ J. D. Campbell. Chairman. '" Item 6 was amended by deleting the word "filed" and replaced with the word "endorsedTl at the end of the sentence. v.-....-----------</ r'_ ,., -: -' L {,;.t I ~ r..'J ( x (i ,:"'J..'/ / ( 203 PROPEnTY CO:.::lrTr!~I.: J,r.-!'nl;'j April S0ssion. 1900 To the Warden and Members of the Elgin County Council, The Property Committee reports as follows: 1. That the Clcrk~Treasurer be authorized to obtain a second quotation on supplying and installing rug for the Social Services Field Workerls Office. 2. That the Clerk-Treasurer forward a statement of costs to the Ministry of Government Se~ices fOr the Court Hous.e and Registry Office for 1979. based on an increase of, 18.9% over, the 1977 conSUIl1f>r price index. ALL of which is respectfully submitt~d~ V,,,,/< /.~/' /, Irc.."t<-<li: (r' R. A. Green, Chairman. C/,' /<!l....!!.""..-.~ J,/., .{, {{ e~ y;J V pr-ry7?v"YiT 204 PERso;'r:\F:I. co:,;:nrn:E l-:[l'mn April Session, 1980 FIRST REPORT To the Harden and Hcmbers of the Elgin County Cou!1cil, The Personnel Committee ~eports as follows: 1. We recommend that By-Law No. 79-45, to provide fringe benefits for employees in the management category be amended, to provide for life insurance coverage in the amount of two times the employee's annual salary, to the next $1,000, if not an eyen multiple. 2. That a group be formed for Blue Cross Dental #9 Coverage purposes, excluding all Roads Department Employees (Office and Outside) in order that the required percentage participation to qualify is met, and that By-Laws No. 79-45 and 79-46 be amended accordingly. 3. That By-Law No. 79-46 be amended to delete "life insurance" benefit provision, as the required 75% did not wish to participate. 4. That the carryover of vacation credits into 1980, by the Roads Department employees, shall be settled as follows: 1. 50% of the days shall be used by December 31st, 1981. 2. The remaining 50% shall be used by December 31st, 1982. 3. Any unused portion of the 50%, in each year, shall be paid in cash and provided for in the Roads budget. ALL of which is respectfully submitted. / ,/ C1(,C,'L/ L------ S. J. Glover, Chairman. ----~,-,'-j ,/ ,,{ _,,-, i /. r PERSONNf,L CO~MIITEE REPORT April Session, 1980 SECOND REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That the dental plan and life insurance coverage be made effective May 1st, 1980. 2. That we recommend that the policy of not paying retroactive wages for separated employees be amended by deleting the registered nurses category from this provision. We also recommend that any registered nurses who have separated be paid any retroactive pay to which they may be entitled. 3. That a statement outlining the period of employment, time lost, etc., be forwarded to Mrs. Hazel Engert, concerning her work in the County Engineer's office. ALL of which is respectfully submitted. "!,. " l L, / ''. .,:t t<---<<,{/L . s. J. Glover, C~?innan. '!--'::'-'-1/-,_-J-<J .f" a ;?,yJ;wir 205 206 AGRICULTURAl, CO~'imTTFE i;r::'ORT April Session, 1980 To the Warden and Members of the Elgin County Council, The Agricultural Committee reports as follows: 1. That the policy for mailing notices of Applications for Minor Exception b~ amended by deleting the Conservation Authorities. 2. That the Ministry of Natural Resources be requested to send comments on Applications for Minor Exceptions when, presented. ALL of which is respectfully submitted. /} / I . (~ /~ A~J/> L_:( ," / .-//:7, W. R. Caverly, Chairman. ~ (.~ V:' /',J ;<. U . rr''jI'.fVA<'Y FINANCE COmlITT[r: Rf.~I'OR'l. April Session, 1980 To the Warden and Members of the Elgin County Council, The Finance Committee reports as follows: 1- Relief That the request Fund for a gra~t be 2. That the letters from the Bank of Montreal advising of increases in interest rates for current borrowings as follows be filed: from the Field Springer Disaster filed. Effective March 28th, 1980 Effective ~pril 3rd, 1980 - 16>,% 171;% 3. That the following persons be authorized to attend the Children's Aid_Society Budget Review to be held in London on April 18th, 1980' at 1:00 P.M., with Committee pay and mileage: Deputy Reeve Pett,i t Deputy Reeve Fischer Deputy Reeve Ripley G. C. Leverton, Clerk-Treasurer. 4. That the letter from the Elgin County Pioneer Museum with 1ist'of 1980 Executive be received and filed. 5. That the Clerk write the local municipalities and request their, ag~eement tO'paying the County Rate in four instalments in 1981 as follows: March 31st 25% of prior year's levy June 30th 50% of current levy less March instalment September 30th 25% of current levy December 15th 25% of current levy 6. That the Auditor be request~d tomake.up a,statement to be published in the Times Journal in accordance with Section 224, Subsection 1 of the Municipal Act. ALL of which is respectfully submitted. /. / /- i / / :;::'. (-.~~- J. W. Hodgson, Act,ing Chairman. \.. '-.... ~<-..I i_I " I," - r 207 208 COUNTY OF ELGIN By-Law No:. 80-23 "BEING A BY-LAW TO AMEND BY-LA\-I NO. 79-47, A BY-LAW' TO ESTABLISH A PAY SCHEDULE FOR EMPLOYEES COVERED BY THE JOB EVALUATION SCALE." WHEREAS By~Law No. 79-47 establishes the pay sched- ule for certain position~ covered by the job evaluation scale; and WHEREAS positions have been added since the passing of the said By-Law No. 79-47, and omissions occurred in the original By-Law; NOW THEREFORE the Municipal Council of the Corpor- ation of the County of Elgin enacts as follows: 1. That paragraph 2 (Roads Department) of By-Law No. 79-47 be amended by deleting the schedule for the Engineer and adding a Technician category as follows: BiweeklvRates Engineer $1,224.35 - 1,27S.3? - 1,328.49 - 1,383.86 Plus use of County Car Technician $744.08 - 755.06 - 807.34 - 840.99. 2. That paragraph 6 (Library) of By-Law No. 79-47 be amended by adding the following positions: Deputy Librarian Semi-Professional Biweekly Rates $744.08 - 755.06 - 807.34 - 840.99 $499.66 - 520.47 - 542.16 - 564.75. READ a first time this 16th day of April, 1980. READ a second time this 16th day of April, 1980. READ a third time and finally passed this 16th day of April, 1980. -'- /-'_f'-- Cp \.: (,: i?,,, / r.' .'. .." -r G. C. Leverton, Clerk. L. A. Longhurst, Harden. COUNTY OF ELGIN By-Law No. 80- 24 209 "BEING A BY-LAH TO AUTHORIZE GRANTS TO BE MADE TO VARIOUS ORGANIZATIONS. CORPORATIONS, INSTITUTIONS, ETG.. DURING 1980." HHEREAS the Municipal Council' of the Corporation of the County of Elgin deems it advisable to make grants tp certain organizations~ corporations~ institutions, etc.; NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT the following grants be and are hereby authorized for the year 1980: Association of Clerks and Treasurers Association of Municipalities of Ontario Association of Counties and Regions of Ontario Canadian National Institute for the Blind Salvation Army - Maintenance Elgin County Pioneer Museum Scholarships - Ridgetown College of Agricultural Technology - University of Western Ontario University of Guelph - Wilfrid Laurier University - Universi~y of-Waterloo University of Western Ontario Quad County Association for the Mentally Retarded The Local Agricultural Office for - Farm Organizations~ Junior Farmers and Institute Groups and Fall Banquet for 4-H Clubs Agricultural Representatives Act The Agricultural and Horticultural Societies in the County of Elgin - Equal to the Province of Ontario Grants to these Societies. Elgin Federation of Agriculture Elgin County Plowmen1s Association Til1sonburg & District Association for the Mentally Retarded Provincial (Ontario). Association of Committees and Land Division Committees Tillsonburg District Memorial Hospital Southwestern Ontario Travel Association of Adjustment Ontario Municipal Social Services Association Elgin Military Museum READ a first time this 16th day of April~ 1980. READ a second time this 16th day of April, 1980. READ a third time and finally passed this 16th day of April~ 1980. .~~.~ , J> / V. !{ j:;"f, G. C. Leverton, Clerk. 1. A. Longhurst~ \.Jarden. $ 100.00 185.00 738.08 3,000.00 500.00 1,000.00 300.00 600.00 600.00 300.00 300.00 1,500.00 1,800.00 4,300.00 500.00 500900 3,000.00 2,000.00 100.00 90,573.50 2,000.00 150.00 1,000.00 f. 210 COUNTY OF ELGI N By-Lm No. 80- 25 ."BEING A BY-LA\oJ TO AMEND BY-LAI\! NO. 2539, A BY-LAhl TO REGULATr: THE PROCEEDINGS IN THE MUNICIPAL COUNCIL OF THE CORPOR~TION OF THE COUNTY OF ELGIN AND THE OFFICERS AND CQr.1MITTEES THEREOF." WHEREAS By-Law No. 2539. as: amended by By-Laws:No. 79-31 and 80-4, regulates the proceedings in the Municipal Council. of the Corporation of the County of Elgin and the Officers and Committees thereof; and WHEREAS it is necessary to further amend By~Law No. 2539 to bring it in line with ch~nges already approved; NOW THEREFORE the Municipal Council of the Corpor~ atian of the County of Elgin enacts. as follows: 1. That Paragraph 3 of Section I of By~Law N~. 2~39 be deLeted and the following substituted: (3) The first meeting of Council, ifter a regular election and the first meetipg in the second year of its term, shall be held at the hour' of two o'clock in the afternoon on the second Wednesday inDecemb~r~ (except when the first clay of December falls on a Wednesday, in which case it.. shall be the third Wednesday) and for every other day or sitting in the Session, such hour shall be regulated at the previous adjournment. 2. That Paragraph 3 of Section VII o~ By-Law No. 2539 be amended by deleting the wording in the 10th item and replacing it as follows: 10th Local Government Industrial and Recreation. READ a first time this 16th clay of April, 1980~ READ a second time this 16th day of April, 1980~ READ a third time and finally passed this 16th day of April, 1980. 0" ,.:/-jj/ G. C. Leverton, Clerk. L. A. Longhurst, Warden. COUNTY OF ELGIN By-Law No. 80-26 ')BEING A BY-LAW CONSENTING TO THE STOPPTNG UP AND CLOSING OF A ROAD ALLOWANCE IN TI1E TOWNSHIP OF BAYHAM.tI WHEREAS notice has- been -received by registered mail from the Township of Bayh~m indicating the~r intention to pass a by-law to stop up and close a road allowance as set out pelow: ALL AND SINGULAR that certain parcel or tract of land and premises, situate, lying and being in the Township of Bayham, in the County of Elgin. and Province of Ontario being composed of all those parts of the North-Easterly 1/2 of King Street and the North-Westerly 1/2 afFront Street, in the said Township, lying be~weenthe Southerly productiqn of the Easterly limit of Marr Street and the South-Easterly produc- tion of the line between Blocks A andH, Plan 54; and WHEREAS the County of Elgin has no objection to the said passing of the by-law. THEREFORE the Municipal Council of the Corporation of the County of Elgin consents to the :passing of a by-law, stopping up and closing the road allowance described above. READ a first time this 16th day of April, 1980. READ a second time this 16th day of April, 1980. READ a third time and finally passed this 16th day of April, 1980. -~---/_.-<c _<_' _ -<-, V--"--,,-J ,-<-7 0 . iT it L-'-'~-'-(.<4-'.y- G. C. Leverton, Clerk. L. A._ Longhurst, Warden. .211 214 COUNTY OF ELClN By-Lm,) No. 80-/:9 "A BY-LAI.) TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL Of THE CORPORATION OF THE COUNTY OF ELGIN AT THE APRIL SESSION, 1980." WHEREAS by Section 9 of.the Municipal Act, being Chapter 284 of the Revised Statutes of Ontario, 1970~ the powers of a municipal corporation are to be exercised by its council; AND WHEREAS by S~b~ectionl of Section 241 of the Municipal Act, being Chapter 284 of the Revised Statutes of Ontario, 1970, the powers of every Council are to be exercised by By-Law; AND WHEREAS it is deemed expedient that the proceed- ings of the Municipal Council of the Corporation of the 'County of Elgin at this meeting be corifirmed and adopted by By-Law; NOW THEREFORE the Municipal Council of the Corpor~ ation of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the Corpor- ation of the County of Elgin, in respect, of each recommendation contained in the Reports of the Committ~es and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meet- ingsheld during the April 1980 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By~Law. 2. The Warden and. proper offic'ials Of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 16th day of April, 1980. READ a second time this 16th day of April. 1980. READ a third time and finally passed this 16th day of April, 1980. .\ 1.( V "h" ." <.,~- .....::::... G. C. Leverton, Clerk. L. A. Longhurst, \.Jarden. May Session - First Day Wednesday, the 21st day of May, 1980 The Elgin County Council met this day at the County Municipal Building in accordance with adjournment. The Warden in the Chair. ROLL CALL - All members present except Deputy Reeve Fischer, Reeve Green, Deputy Reeve Stewart, Reeve Wilson, Reeve Lashbrook and Reeve Bradfield. Moved by Reeve McBrien Seconded by Deputy Reeve Monteith That the minutes of the April 1980 Session of the Elgin County Council be adopted. - Carried. The following Communications were read and referred, to the various Committees: 1. From. the Association of Municipalities of On~ario with copy of "A.M.O. Report #20: The 'Draft Planning Act", ):::he, Associ- ation's initial Response to the proposed Provincial' Legislation. - Referred to the County Government Committee. 2. From Mr. M. J. Hennessey__ with s'tatus report on Elgin Military Museum re: right-of-way and parking. - Referred to the .Property~Committee. 3. From the Town of Exeter with resolution with respect to the killing of school children in Afghanistan. - Referred to the County Government Committee. 4. From the Joint Steering Committee on Ene~gyConservation with pre-registrationtorm and program for MUnic~pal Energy Forum. - Referred to the County Government Com~iftee. ' 5. From the Minister of Ene~gywith remind~r of energy conservation seminar and urging attendance. -Referred to ,the County Government Committee. 6. From the Sti Thomas~Elgin General Hospital with request for the names of two persons to be presented for ele9tion,;at the, Annual Meeting to sit on the Board of Governors as the County Council designates. -Referred to the County ~ovErnment Committee. 7. executed From M. J. Hennessey ,& Associates, with by Mr. OrMeara. - Referred to the Personnel final release Committee. 8~ From the Ministry of Intergovernmental Affairs with revised grants for the 1980 county levy. ~ Referred to the Finance Committee. 9. From the County of Grey with resolution requesting the Provincial and Federal Governments for some relief from the' high interest rates for borrowing. - Referred to the County Government Committee. 10. From M. J. Hennessey & Associates with a draft of an agreement, from the solicitors for Cablecasting Limited, with respect to coaxial cable lines to be installed along County Road allowances. - Referred to the Roads Committee. 215 216 - 2 - 11. From R. J. Upsde11 with a copy of .1 letter to Nr. Jack Baker, advising that prosecution of Mr. Glen Ualt0Ts, under the tree by-law has been adjourned to Monday, July 7th, 1980. - Filed. 12. From St. Mark's Lodge No. 94 with certificate of thanks for assistance in picture project of past masters.- Filed. 13. From the Ministry of Treasury and Economics, The Ontario Municipal Improvement Corporation, with information dealing with procedural issues in securing a loan. - Referred td the Finance Committee. 14. From the Minister of Intergovernmental AEfairs with an announcement of a revision in the provincial .'grant program, as it pertains to the apportionment bf regional and county levies for 1980. - Referred to the Finance Committee. 15. From Mrs. John McNaughton with request for pens for the regional meeting of the Federation of Women's Teachers'Associa- tion!s of Ontario, to be held in Southwold SchoOl, Oc~ober 4th. 1980. - Referred to the County Government Committee. 16. From the Ministry of Community and Social Services re: 1979 Actual Expenditures of the Elgin-and St. Thomas Children's Aid Society. - Referred to the Finance Committee. 17. From Mr. John Wise, -M.P.. acknowledging receipt of a copy of the resolution- from the Village of Watford re: Bell Telephone increase request. - Filed. 18. From the Ministry of Housing with booklet entitled "Ontario Renews" with program for a forum to be" held June 9-13, 1980 at the Royal York Hotel. - Referred to the County Government Committee. 19. with your From the Ontario Task Force On Provincial Rail Policy request to submit views on rail-related issues affecting area. - Referred to the County Government Committee. 20. From the Minister of Intergovernmental Affairs with statement on term of office of municipal councils. ~ Referred to the County Government Committee. 21. From the McBrien Family with appreciation for expression of sympathy. - Filed. 22. From the CN Rail with request to approve location of new crossing protection signals at Edgeware Road. - Referred to the Roads Committee. 23. From the Minister of Intergovernmental Affairs with First Reading of a Bill to amend The Municipal Act and requesting suggestions. - Referred to the County Government Committee. 24. From the Township of Onondaga with resolution with respect to proposed storage of PCB's in the said Township. - Referred to the County Government Committee. 25. From Secretary-Treasurer, Talbot Trail Committee. with motions passed respecting the meeting of April 16th, 1~80. - Re- ferred to the Finance Committee. 26. From A.M.O./A.C.R.O. Sub-Committee on Children's Services with a copy of SHORTS. - Filed. 27. From the Minister of Transportation and Communications advising that an advance payment of subsidy in the amount of $690,000.00 will be forwarded shortly. - Filed. 217 _ 3 _ County Council, Hay Session, 1980 28. From the Elgin County Library with request to use some space on the third floor of the Court 80use for storage.- Re- ferred to the Property Committee. 29. From the United Townships of Laxton, Digby and Langford with resolution respecting boycotting the Olympic Games. - Re- ferred to the County Government Committee. 30. From the Ministry of Housing with a copy of "A Guide to Residehtial Planning and Design in Small Communities". - Filed. 31- against Monday, From Mr.R. J. Upsdell advising that the prosecution Carman Rose under the tree by_l~w has been scheduled for June 9th, 1980. - Filed. 32. From the International Joint Commission with book entitled npoliution In The Great Lakes Basin From Land Use Activities". - Filed. 33. From the Recycling Council of Ontario with an introduction to the Council and explaining the objectives. - Referred to the Roads Committee. 34. From the Association of Municipaltties of Ontario with position on opposing Bell Canada Application for a rate increase. _ Referred to the County Government Committee. 35. From the Family and Children's Services rif st. Thomas and Elgin with allocation of children in care to March 31st~ 1980. _ Referred to the Finance Committee. 36. From the Southwestern Ontario Travel Association" with notice of annual meeting to be held April 24th, 1980. - Filed. 37~ From the Minister of Culture and Recreation wfth copy of press release detailing Wintario Community Grants Program. - Re- ferred to. the Finance Committee. 38. From the Ministry of Transportation and CommUnications with information concerning the use of metric measurement use in projects. _ Referred to the Roads Committee. 39. From the Ministry of Transportation and Communications with reminder to advise re: appointment of new ClerkS, Road Superintendents and Treasurers. - Filed. 40. From the Ontario Association of Property Standards Officers with copy of a newsletter. - Filed. 41. From the Ministry of Transportation and Communications with respect to subsidy for traffic signal maintenance. - Referred to the Roads Committee. 42. From the County of bennox and.Addington with resolution requesting a Canadian boycott of the Summer Olympic Games in Moscow. _ Referred to the County Government Committee. 43. From the Ministry of Agriculture and Food with statement by the Minister re: Tile Drainage Debenture 1980-81. - Filed. 44. From the County of Frontenacwith resolution with respect to the present interest rates. - Referred to the County Government Committee. 45. From A.C.R.C. with copy of A.C.R.C. News. - Referred to the County Government Committee. 218 _ L, _ 46. From the !>linistry of Agriculture nm] food with notice of weed inspectors meeting set EorMay 6th, 1980, in Guelph. _ Filed. 47. From the Village of Port Stanley with two notices of the passing of by-laws No. 1942 and 1944 to regulate land use pursu.nnt_ to Section 35 of The Planning Act. - Referred to the Roads Committee. 48. From the Township of Yarmouth with two notices of the passing of By-Laws No. 2562 and 2565 to regulate land use pursuant to Section 35 of The Planning Act. - Referred to the Roads Committee. 49. Disabled Disabled From South Western Ontario Sports Organization for the with notice of the Regional Games for the Physically at Brantford. May 23~25, 1980. - Filed. 50. matian to the F:rom the Minister of Intergovernmental Affairs on and copy a~ The Provincial Offences Act, 1979. County Government Committee. with infcr- - Re~erred 51. . From the Port.Hope Disaster Relief Fuud with request for a donation. - Referred to the Finance Committee. 52. ... ,From the Regional Municipality of Ottawa~Car1eton with resoiution respecting pedestrian crossover signals. _, Referred to the 'Roads Committee. . 53. By~Law~ From the Township o~ Bayham witb copy of proposed Zoning Referred to the Roads Committee. 54. From the County of Frontenac with a resoluti6n on the White ~aper~on the proposed Sovereignty-Association issued by Quebec. - Referred to the County;Gpverrtment Committee. 55. Federal fund re: From the Town of DunnYille with resolution requesting the and Provincia~ Governments to~stabliSh a special reserye disasters. - Referred to the. County Government Committee. 56. From the Bank af Montreal with notices re: current expen- diture borrowing interest rates _ April 21st April 28th May 5th May 12th - 17% 16 3/4% ~ 16 1/4% 15 1/2% . - Referred to the Finance Committee~ 57. From the Ontario Municipal Board with instructions re: grant to the Tillsonburg Hospital for 1981-82. - Referred to the Finance Committee. 58. From the following municipalities with replies re: four insta1ments of County Levy for 1981 _ Townships Dunwich Southwald Yarmouth Malahide Bayham South Dorchester Aylmer Belmont Dutton Port Bun.,ell Port Stanley - Springfield West Lorne. Town Villages - Referred to the Finance Committee. 219 _ 5 _ County Council, N~:, Sc~~sion, 19:W 59. From the Minister of Industry and Tourism \.;ith informa- tion on advertising re: I1Ontario - yours to discover". - RcfQ.rred to the Local Government Industrial and Recreation Committee. 60. From the Government of Quebec acknowledging the adoption of the County.of the City of Barrie's resolution on proposed Sovereignty-Association. - Filed. 61- statement Elections From the Minister of Intergovernmental Affairs with to the Legislature re: amendments to The Municipal Act, 1977; _ Referred tathe County Government Committee. 62. From the Minister of Transportation. and_Communications with copy of Memo No. 80-4 re: Consultants' Agreements and Mileage Rates. - Referred to the Roads Committee. A,delegationfrom the Young Men's Christian Association of Elgin-St. Thomas was present and it was moved by Reeve, Fleck that they be now heard. Mr. Arthur Jordan, General Manager, was spokesman and introduced Mr. Jack MacDonald, President. He reviewed the past procedure 'in the grant being channeled -through the County. It was expressed that if the County could pay the grant this year,xhey would appeal to the local municipalities next year. The matter was referred to the Finance Committee. Mr. Richard Haddow was to report at this meeting but arrived after Council had adjourned. The Report of the Homes for Senior Citizens Committee was presented by Reeve Binks and adopted on motion of Reeve Binks and Reeve Hodgson. Moved by Deputy Reeve Ripley Seconded by Reeve Emerson That the Auditor's Report for the year ended December 31st, 1979 be accepted by the Elgin County Council. Carried. Moved by Reeve Caverly Seconded by Deputy Reeve Neukamm That the Treasurer's Statement on Remuneration and Expenses for persons appointed LO outside boards be accepted and printed in the proceedings. - Carried. Moved by Reeve Liebner Seconded by Reeve Hodgson .Tbat we do now adjourn to meet again on May 21) 1980 at 2:00 P.M. - Carried. Council Re-Convened. ROLL CALL _ All members present except Deputy Reeve Fischer) Reeve Green. Deputy Reeve Stewart. Reeve Wilson and Reeve Lashbrook. The Report of the Roads COffi@ittee was presented by Reeve Kelly and adopted on motion of Reeve Kelly and Reeve Emerson. 220 - 6 - The Report of the: Reception and Entert':linmcnt Committee was presented by Deputy Reeve Monteith and adopted on motion of Deputy Reeve Monteith and Deputy Reeve Pettit. The Report of the Personnel Committee was presented by Deputy Reeve: Glover and adopted on motion of Deputy Reeve Glover and Deputy Reeve Monteith. The Report of the Agricultural Committee was presented by Reeve Caverly and adopted on motion of Reeve Caverly anclReeve Shaw. " The Report of the Local Government Industrial and Recreation Committee was-presented by Reeve Phillips and adopted on motion of Reeve Phillips and Deputy Reeve 'Glover. Tbe Report of the Property Committee was presented by Reeve Fleck. Moved by Reeve Fleck Seconded by Reeve Shaw That the Property Committee Report be adopted. An amendment wass Moved by Reeve Bradfield Seconded by Deputy Reeve Glover That item 4 of the Property Committee Report be deleted~ The amendment was defeated. The original motion to adopt wasputtb a vote and carried. The Report of the Finance Committee was presented by Reeve Fleck and adopted on motion of Reeve Fleck and Reeve Campbell. The Report of the County Government Committee was pre- sented by Reeve Campbell. Moved by Reeve Campbell Seconded by Reeve Caverly adopted. That the Report of the County Government Committee b~ An amendment was, Moved by Reeve Phillips Seconded by Reeve Emerson That items 5 and 14 of the County Government Committee Report be amended by deleting the word "filed" at the end of each item and replaced with the word "endorsed". The amendment was voted upon and carried. The Report, as amended, was voted upon and carried. 221 _ 7 - County Council, 1>lay Se~-;5ion, 1980 Moved by Reeve Phillips Seconded by Deputy Reeve Ripley That the Clerk-Treasurer be authorized to make applica- tion to the Ontario Municipal Board for permission to carryover a payment to the Tillsonburg District Memorial Hospital, in the amount of $90,573.50 in each of the years 1931 and 1982 towards the overall cost to the County of $433,294.00 towards the hospital building expansion. _ Carried. The Warden asked if the Members of Council wished Mr. Richard Haddow to continue supplying minutes of The Thames Valley District Health Council. As no one wished to have them provided Mr. Haddow will be so advised. Moved by Reeve Phillips Seconded by Deputy Reeve Pettit That By~Law No. 80-30 "Being a By-Law to Amend By-Law No. 80-16, a By-Law to Establish the Percentage Share of Each Municipality Within the County of Elgin and Amount Required for County Purposes for the Year 1980" be read a first time. - Carried. Moved by Reeve Bradfield Seconded by Reeve Fleck That By-Law No. 80-30 be read a second time. _ Carried. Moved by Deputy Reeve Glover Seconded by Reeve Rinks That By-Law No. 80-30 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Ripley Seconded by Reeve Caverly of: the at the That By-Law No. 80-31 lTA By-Law to Confirm Proceedings Municipal Counci). of the Corporation of" the County of Elgin May Session, 1980" be read a first time. _ Carried. Moved by Deputy Reeve Neukamm Seconded by Reeve McBrien That By-Law No. 80-31 be read a second time. - Carried. Moved by Reeve Kelly Seconded by Deputy Reeve Martyn That By-Law No. 80-31 be read a third time and finally passed. - Carried. 222 - 8 - On <l tt-70 month trial h,1.sis copies of al1- Committee Reports and By-Laws were furnished to Members of COlmciL with copies of the Reports only to the Press. It was expressed that it was beneficial and should be continued as a regular procedure. Moved by Reeve Hodgson Seconged by Reeve Liebner That we do now adjourn to meet again on June 18. 1980 at 9:00 A.M. - Carried. G. C. Leverton, Clerk. L. A. Longhurst. Warden. HOMES FOR SENIOR CITIZENS COMMITTEE REPORT May Session, 1980 To the Warden and Members of the Elgin County Council, The Homes for Senior Citizen~ Committee reports_ as follows: 1- regional Aged, -in The supervisors have been authorized to attend the meeting of the~Ontario Association of Homes for the Chatham,cat a cost of $6.50 per person. 2. The policy of retaining a maximum amount of $850.00 in a burial account, for residents who do not have prepaid funerals, has been increased to $1,500.00. 3. A steak barbecue will be held at Elgin Manor on Friday, June 13th, 1980, for the residents, County Council and Officials. ALL of which is respectfully submitted. \ I '?3,~1 . - --< /, Iti;, 1 ~. E I.: k "' - ~ 1n s Chairman. ' ~ /a~Vv04 223 224 TREASURER'S STATEMENT ON REMUNERATTON ANn ~XP~NSES May Session, 1980 To the Warden and Members of the Elgin County Council, I beg to submit the following itemized statement of the remuneration, mileage and expenses, paid to persons appointed to outside boards, pertaining to the' period January 1st to December 31st, 197~as authorized by By-Law No. 79-1: Name Albert W. Auckland Richard L. Haddow Hazel I. Lyons (Mrs.) Arthur T. Miskelly Colin " Morrison Karl R. Bartley (Deceased) Murray aenner Lome R. Carroll H. Paul deRyk Alistair B. Littlejohn John V. McKinlay Fred S. Shively Noble G. Tufford Remuneration Appointed to and Mileage Conventions St. Thomas. & Suburban Roads Commission $ 150.00 Thames Valley District Health Council Elgin County Library Board 750.00 449.00 374.00 423.59 1,246.50 416.4J.8 1,126.0~ 1,941.00 1,879.l>O 1,665,00 1,911. ?:5 2,072.00 1,816.80 12,828.21 $14.,_974.71 Land Division Committee TOTAL ALL of which is respectfully submitted. $ 297.00 315.00 315.00 315.00 945.00 $1,242.00 ~&-rI"1...c.&..-~ G. C. Leverton, County Treasurer. Total $ 447.00 750.00 449.00 374.00 423.50 1,246.50 416.48 1,126.08 2,256.00 1,879.60 1,980,00 2,226.25 2,072.00 1,816.80 13,773.21 $16,216.71 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT May Session 1980 TO THE WARDEN AND MEMBERS OF THE ELGIN COUNTY COUNCIL YOUR ROAD COMMITTEE REPORTS AS FOLLOWS: 1. Construction is proceeding on Road 38 in and west of Straffordville. Subexcavation and placement of sand base has been completed from the east limit of Straffordviile (Can~dian Pacific Railway Tracks) westerly to the Straffordyille Cemetary and placement of pit run and crushed gravel is underway. Curb and gutter work is underway in Straffordville. Erection of ~he Little Otter Creek Culvert is underway. Water control in the excavation has been considerably less of a probl~ than forecast by our soils .conS".11tants. We have also found firm footing several feet above the level that they had predicted. 2. Mr. Norm Warner of R. C. Dunn and Associates Ltd. has completed preliminary "estimates for the Walkers Bridge and has been in contact with the Ministry of Transportation and Communications Structural and Hydrology Office in Toronto. Tentative plans call for a four (4) span prestressed concrete beam bridge of 80, 110, 110 and 80 f~et respectively (total 380 feet) with a pier in the middle of the Thames River. Soil conditions on both sides of the River have been found to be very poor and steel H Beams piles will have to be driven between 60 and 80 feet to firmer soil. The Soil consultants feel that the fill required on the Middlesex side of the bridge will have to settle f~r several months prior to driving of the piles so that the fill does not fail under loading. Mr. Warner tentative estimate for work (other than land purchase) at $ 1,400,000. Considerable engineering work and soil tests for the centre pier remains to be done and Mr. Warner awaits further instructions from the Councils of Elgin and Middlesex. 225 226 COUNTY OF ELGIN ROAD COMMITTEE w FIRST REPORT Page 2 3. We understand that the Ministry of Transportation and Gomnunications is seriously considering placing Counties in Ontario on the same subsidy basis as regions and cities, towns and villages. Under this method new machinery costs, repair~. garage costs, etc. are not subsidized but the M.T.C. allows a rental ~hargable to ?perations which is supposed to include all these charges. The M.T.C. will also pay subsidy on 7% of the total cost of maIntenance and construction, etc. rather. than subsidize the actual overhead cost as now the case. Preliminary analysis indicated that the County would have increased costs under this method and the Engineer has been instructed to investigate further and make inquiries with regard "to effect on other Counties of this proposed change. It would appear that it would be wise to make bUilding repairs, pu~chasc tools, supplies a~d as much new equipment as possible this yea~ while ~he County is still under the present subsidy arrangement. 4. Hot mix asphalt resufacing tenders have been called as follows (to close June 2). (a) County Road 7 - Kent-Elgin Townline fromClachan to Bothwell Bridge. (Work by County of Kent) (b) Road 22 (Fairview Ave.) ~ 1 mile south of Road 27 complete work started in 1979. '(Yarmouth Township) (c) Road 20 _ Warren Street in Port Stanley northerly- approximately 0.4 miles. (Southwold Township) (d) Road 20 ~ Flngal Southerly approximately 1.2 miles (single lift). (Southwold Township) (e~ Road 45 _ Highway 4 westerly to cast side of Kettle Creek Hill. (Yarmouth Township) (f) Road 45 ~ East River Road to West River Road. (Southwold Township) WE RECOMMEND 1. That the attached budget be adopted in lieu of the budget ad?pted by March Session of County Council. We requested the Engineer to revise the budget taking into account decreased winter control C01fN1'Y OF ELGIN Rail!) COMMITTEE _ FIRST REPORT Page 3 costs~but increased tree cutting. payroll burden and equipment maintena~ce costs. We feeIthat upon reviewing the county eqUipment needs and the present condition of our dump trucks that we should purchase two (2) tandem trucks this year rather than onc (1) we originally budgeted for. This will also allow us to use a 1968 Champion Gradet; as a spare snow plowing unit. (we have bad a spare in past y~ars but last year our units were reduced when one grader burned and was not replaced. 2. That we proceed with' Engineering ~nd Construction of the Walkers Bridge and atr:em.pt to call a contract in the fall of 1980. Sufficient funds have been left in the budget for all engineering and soil test work to tender call. Even though we might be successful in ~ Fall tender call construct1Qn funds would not be required until 1981. It is still felt that constrUctiOn should be split between 1981 and 1982 with a mid- summer completion date of 1982 being a realistic objective. ALL OF WHICH IS RESPECTFULLY SUBMIT'l'ED n::7'~,Jz;!/g: CHAIRMAN CJ /~ rt/~ 227 228 COUNTY 0" ELGIN ROADS BUDGET Budget #2, Approved by Road Committee MAINTENANCE May 14, 1980 BUDGET # 1 BUDGET # 2 ITEM COUNTY SUBURBAN COllNTY SUBURBAN A _ 1 Bridges 30,000 40,000 A _ 2 Culverts 3.000 3,000 B-1 Gra ss Cutting 13,000 2,000 14,000 2,000 B-2 tree Cutting 54,0013 6,000 95,000. 22,000 B _ 4 Drain1ge 54,000 6,000 65,000 6,000 B -5 Roadside Maint. 9,000 1,000 8,000 500 B _ 6 Tree Planting 2,500 500 4,000. 500 B _ 7 Drainage Ass. Maint. 4,000 2,000 B - 11 Weed Sprayi!lS 10,500 1,500 11,000 1,500 C _ 1 Pavement Re;:>uirs 128,OqO 12,000 90,OqO 8,500 C _ 2 Sweeping 15,000 1,000 16,000 2,000 C _ 3 Shoulder Maint. 15,000 4,000 17,000 5,000 C _ 4 Surface Treatment 70,000 85,000 0_ 2 Grading 13,000 5,000 17,000 7,000 0_ 3 Dust Layer 41,000 7,000 42,000 6,000 0_ 4 Prime 2,000 6,000 2,000 6,000 0_ ::; Gravel Resurface 41,000 4,000 40,000 5,000 E - 1 Snow. Plowing 22,000 5,000 E _ 2 Salting 140,000 37,000 E _ 3 Snowfence 22,000 5,000 E _ 4 Winter Standby 26.000 ---k.QQQ TOTAL E 325,000 60,000 210,000 50,000 F _ 1 Pavement Marking 28,000 7,000 30,000 8,000 F _ 2 Signs 50,000 5,000 52,000 5,000 F _ 3 Guide Rail 6,000 3,000 F _ 4 Railroad Protection 31,000 I ~ I 31,000 I ~ 945,000 132,000 877,000 139,000 Total Maintenance County and Suburban Budget fiQ $ 1,077,000 Total Budget in $ 1,016,000 229 OVERHEAD/ Budget #2, Approved by Road Committee May 14, 1980 ITEM BUnGET # 1 BUDGET # 2 Superintendence 95,000 98,000 Garage 76,000 84,000 Tools 25,000 30,000 Miscellaneous Repairs Radio 3,500 4,000 Needs Study update and Traffic Count 8,000 7,000 Training Courses 5,000 5,000 Clerical 47,000 48. 000 Permits Misc. Insurance 2,500 2,000 Office 16,000 17,000 Machinery OVerhead 5,000 5,000 White Station Rehab. 5,000 3,000 - Severance Pay ~ 2.000 ~ 305.000 ~: Gar.._ Heat and light up, roof repairs. Building for tractor for stand_by power. Miscellaneous Repair _ Two sets of scales t"o be repaired, additional shop tools reetulred. _ As it is likely the M.T.C. will transfer all Counties to a Urban Type Subsidy setup in 1981 minor repairs, renovations and as many supplies as possible will be purchased in 1980. 230 COUNTY. OF ELGIN ROADS BUDGET PAYROLL BURDEN ITEM BUDGET # 1 BUDGET # 2 Medical 3,000 2,500 Annual Holidays Statutory Holidays 140,000 Sick Benefits 60,000 Inclement Weather and Sta~dby 6,000 Wor~en1s Compensation 15,000 Pensions Canada and OMERS 75,000 U.I.e. 18,000 32,000 O.R.I.P. and Extended Health Care Long Term Disability 5,500 Life Insurance 4,000 ~ Safety Equipment 364.000 148,000 65,000 3,000 14,600 76,000 18,000 34,000 4,900 2,000 ~ 374.000 This above total has to be pro-rated throughout all operations. Total Estimated Labour Draft # 1 $ 1,108,000 Total Labour in Payroll Burden $ 218,000 (Draft #l. $_ 208;,000). Draft # 2 $ 1,098,,000 Net Labou~ $ 1,098,000 ~, $ 218,000 = $ 880,000 Payroll Burden ~~ci;ggg = 42.50 (Previous Estimate 40.4'7.) CONSTRucrION SUBURBAN ROADS ITEM A) Complete Work ... Road 30 Road 31 ... Road 52 B) Land Purchase ... Road 22 ... Road 30 Road 31 and 52 c) Surveys, Engineering, and Tree Cutting .. Road 22 CQUNTYROADS 231 Budget # 2, Approved by Road Committee May 14, 1980 BUDCET # 1 BUDGET # 2 6,000 2,000 8,000 6,000 2,000 8,000 8,000 8,'000 4,000 8,000 8,000 4,000 12.000 ~ 14.000 ~ BUDGET # 1 BUDGET # 2 26~OOO 26,000 20,000 20,000 16,000 16,000 12,000 11,000 18,000 20,000 10,000 11,000 967,000 972,000 150,000 4G,000 175,000 235,000 250.000 335.000 1~900 1.686,000 ITI!ll A) Land Pu~chase .. Road 32 .. Road 38 Miscellaneous and UncOlllllitted B) Ccmiplete Work from. Pl:eVious Years ... Road 16 c) Surveys, Engineering, and Tree CUtting. Etc. .. Road 32 Miscellaneous .Surveys, Etc. D) New Construction .. Road 38 Walkers Bridge and Uncommitted E) New Equipment F) Resurfacing 000 "LS"O "( OOO"gO"( 000'9S9'"[ 000'''11]9'"[ A:Junoo - 000 'OS- OOO''Bl] ueq.lnqns _ uo'p-.:m.l:Jsuo:) OOO'S-O( OOO'SS~ p'E'<.Iq.l<M() 000'910'"[ OOO'LLO'"[ ,,:;lU'E'U,,~u'j:'E'R Z # J30crna 1 # I3f.lanlI STII.W:i" G€l': RECEPTION AND ENTERTAINHENT mMHITTEE REPORT May Session, 1980 To the Warden and Hembers of the Elgin County Council, The Reception and Entertainment Committee reports as fellows: 1. That the Golf Day to be held on July 10th, 1980 include the wives of County,Counci1 and County Officials, plus the other usual guests. ALL of which is respectfully submitted. ~~ ~ZV K: : Monteit , Chairman. ~ /! a,:%.~-I 233 234 PERSONNEL COl'IT-lITTEE REPORT May Session, 1980 To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That the present policy used to determine increases for Registered Nurses, employed at the Homes for Senior Citizens be outlined in letter form and the Warden be author- ized to sign it. 2. That we recommend commencing in 1981, part time staff be paid vacation pay in accordance with the following schedule based on hours worked as of December 31st: Hours Worked as of December 31st Less than 8,320 4% of prior year's earnings Over 8,320 6% of prior year's earnings. ALL of which is respectfully submitted. "1 /" (- / /V/. ,>/0,_ /?-'/--1-:' t':/L/' S. J. Glover, (Chai man. C/ C~/ 7 (I. ~rwr AGRTcm.TtiRAL COHMITTEE REPORT May Session, 1980 To the Warden and Members of the Elgin County Council. The Agricultural Committee reports as follows: 1. That the Clerk-Treasurer be authorized to order two hundred (200) pounds of "DyCleer lOP". herbicide pellets for tbe..Weed Inspector to apply on the weed named "Leafy Spurge". ALL of which is respectfully submitted. '--"'.. -:{ 1'- -/ ./ ~// r4>~':" ; /,:-: w. R. Caverly, Chairman. 7'.~ 0/" r C4f/1./~ / tl. ;k,yL-t 235 236 LOCAL GOVERNrlENT INDUSTRIAL AND RECREATIO::AL Cm-IMITTEE REPORT May Session, 1980 To the Warden and Members of the Elgin County Counci\, The Local Government Industrial and Recreational Committee reports as follows: 1. That the {nformation and Tourism on advertising re: be received and filed. from the Minister of Industry "Ontario - yours to discoverll ALL of which is respectfully submitted. /~ C. lJ:--phillips, Chairman~ {~~ f tl /l-,~~ PROPERTY r.m..11'>lTTTEE REPORT May Session. 1980 To the Warden and Members of the Elgin County Council. The Property Committee reports as fo11~ls: 1. That the statements of operating costs for the Court House and Registry Office for the year 1979 be filed and the Treasurer be authorized to refund the overpayment of $5.667.43 on the Court House. 2. That the County Engineer be authorized to supply the necessary gravel and labour necessary to complete the jail parking area at the estimated cost of $800.00. 3. amount Tecton ~hat the quotation of SacWal Enterprises Ltd. in the of $2.891.34 be accepted for supplying and installing 28oz. for the Social Services and Engineer1s offices. 4. That the tender of Peters Bros. Company for supplying asphalt over the existing sidewalks at the Eas~.end of the Court House be accepted in the amount of $3,250.00. 5. That in the event alternate storage is not found by the County Library. they be allowed to use the former probation offices on the 3rd floor (West end) of the CourtHouse, on a temporary basis. 6. That the letter from Mr. M. J. Hennessey re: status of right-of-way arid parking area a~ the Elgin County Pioneer Museum for use by the' Elgin Military Museum be' 'received and filed. with,a copy being sent to the Pioneer'MuseUm for their information. ALL of which is respectfully submitted. n 12 r;.R, f . I .' 'y;"/R. Fleck, ~cting Chairman. {'r~,j V' y' pl ,)(. (!./-'np~ (7 237 238 FINANCE CO~~fITTEE REPORT May Session, 1980 To the Warden and Members of the Elgin County Council, The Finance Committee reports as follows: 1. That the Clerk-Treasurer direct the local municipal- ities that will receive additional grants with respect to the apportionment of county levy to deduct it from the payment due December 20th, 1980. 2. That the letter and information from the Ministry of Treasury and Economics on procedures in securing a loan from The Ontario Municipal Improvement Corporation be filed. 3. men,tal grants That the letter from the Minister of Intergovern- Affairs advising of an, additional $8.5 million in due to equalization factor increases be filed. 4. That the letter from the Ministry of Community and Social Servi~es addressed to the Children's Aid Society re: 1979 and 1980 budget be tabled to June Session. 5. That the request. from the Secretary-Treasurer~ Talbot Trail Committee, with request for a grant of $200.00 plus $13.00 for a copy of the llTalbot Trail Parkway Study" be paid and that Reeve Phillips be our representative. with members wages and expenses being paid. 6. That the allocation of children in care in St. Thomas and Elgin County, from the Family & Children's Services, to March 31st. 1980 be filed. 7. That the letter from the Minister of Culture and Recreation with information on the Wintario Community Grants Program for 1980-81 be filed. 8. That the request from the Port Hope Disaster Relief Fund for a donation be filed. 9. That the letters from the Bank of Montreal advising of changes in interest rates for borrowing purposes be filed. 10. That the letters and information from the various local municipalities re: quarterly payments for County rates for 1981 be tabled and the necessary by-law be brought to Council. 11. That the Clerk-Treasurer be authorized to insert the statement. as prepared by the County Auditors, in The Times Journal, for Saturday. May 31st. 1980. 12. That the account from the Southwestern Ontario Travel Association, in the amount of $2,000.00, for the County's share of participating in the 1980 Travel Guide, be paid. 13. That an amendment to the schedule of By-Law No. 80-16 be submitted to Council to correct an error only in the heading of one of the columns. - 2 - 14. That the second request from the Y.M.C.A. for a grant be filed and the original to the loc~l municipalities be carried through. ALL of which is respectfully submitted. o R .4 J .....'R. Fleck, Chairman. fJ,J ~ t/a.~~ 239 240 COUNTY GOVERNNENT COMt.JITTEE REPORT May Session, 1980 To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1. Tl.1at the A.M.O.ls response to "The Draft Planning Act" (A.M.O. Report #20) be filed. 2. That the resolution from the Town of Exeter, demana- ing the Federal Government to express disgust at the killing of the sixty school children in Kabul, Afghanistan by the Soviet troops, be endorsed. 3. That the letters from the Joint Steering Committee on Energy and the Minister of Energy re: conservation seminar he filed. 4. That the following persons' names be submitted to the St. Thomas-Elgin General Hospital, for membership on the Hospital Board, as representatives of the County Council: Reeve K. C. Emerson (Warden's representative) Reeve A. H. Liebner. * See amendment below 5. ing and high That the resolution from the County of Grey request- the Provincial and Federal Governments to give farmers small business owners in Ontario, some relief from the interest rates for borrowing, be filed. 6. That the request from the Women's Teachers' Associ- ation of Elgin County for a donation of some kind of mementos for 135 delegates be granted in the form of pens and the brochure on Elgin County. 7. That the copy of the program for "Ontario Renews", a forum on community strategies for the 1980's be filed. 8. That the request from the "Ontario Task Force On Provincial Rail Policy" for comments be referred to the Roads Committee for comments. 9. That the letter and First Reading of a Bill to amend The Municipal Act from the Minister of Intergovernmental Affairs be filed. 10. That the resolution from the Township of Onondaga requesting support to oppose the storage of PCB's at Middleport be endorsed. 11. That the resolution from the United Townships of Laxton, Digby and Longford requesting the federal government to boycott the Olympic Games be endorsed. 12. That the A.M.O. letter outlining the Association's position on not intervening in future Bell Canada's requests for increases be filed. 13. That the resolution from the County of Lennox and Addington requesting a Canadian Boycott of the 1980 Moscow Olympic Gtimes be endorsed. - 2 - lee ldment 'w 14. That the resolution from the County of Frontenac requesting same action of the federal and provincial govern- ments on the problem of high interest rates on farm operations be filed. 15. That the copy of the A.C.R.D. News be filed. 16. That the letter and information on The Provincial Offences Act, 1979, from the Minister of Intergovernmental Affairs be filed. 17. That the resolution from the County of Frontenac urging the federal and provincial leaders to encourage the Quebec Government to seek solutions within the framework of Confederation be filed. 18. That the resolution from the Town of Dunnville re- questing the Federal and Provincial Governments to establish a specia~ reserve fund and adopt a uniform policy to administer and disperse when disaster strikes be endorsed. 19. mental remain That Affairs for all the statement by The Minister of Intergovern- advising that the two-year term of office will municipalities in Ontario be filed. 20. That the Statement To The Legislature by the Minister of Intergovernmental Affairs on amendments to be made to The Municipal Elections Act, 1977, be filed. 21. That an order be placed for 1,000 County pens. 22. That a set of county bookends be made available to the Ex-Warden's Association. ALL of which is respectfully submitted. Ct'JVvJ<( ,pi ^ 1// - l' {/ c/r,p"'>/.I:(- * Items 5 and 14 were amended by deleting the word "filed" and replaced with "endorsed". 241 242 COUNTY OF ELGIN By-Law No. 80-30 "BEING A BY-LAW TO AMEND BY-LAW NO. 80-16, A-BY-LAW.TO ESTABLISH THE PERCENTAGE SHARE OF EACH MUNICIPALIIYWltHIN THE COUNTY OF ELGIN AND AMOITN1' iH'QUIRED FOR COUNTY_ F'fIRPOSES FOR THE YEAR 1980." WHEREAS Schedule "A" of By-Law No. 80-16 se~f> Qut, by Municipality, the 1980 gross levy for County purposes~ reduced by Provincial contributions, and WHEREAS column three (3) has been showntQ. 'be: incorrectly entitled and should read TlResource equall.zation Grant", instead of "Support Grant". NOW THEREFORE Schedule "A" of By-Law 'No: SO-:16'be amended as per the attached copy as it relates tp ~he ~eading on column 3. READ a first time this 21st day of May, 1980. READ a second time this 21st day of May, t98Q. READ a third time and finally passed this 21st day of May, 1980. /J(~ / Y;...j ;/d~ L. A. Longhurst, Warden. G. C. Leverton, Clerk. AMENDED SCHEDULE "A" OF BY-LAW NO. 80-16 DEDUCT 1980 PROVINCIAL CONTRIBUTION BUDGET CONSTRA1NED COUNTY snARE NET DUE DUE RESOURCE EQUALI- ~lUNICIPALITY ~ APPORTIONt>1ENT ZATlON CRANT !&Y! JULY 20th. 1980 DECEMBER 20th. 1980 AYUIER $ 201,175.67 $ $ (27,648.00) $ 173,527.67 $ 86,763.84 $ 86,763.83 BEDIONT 34,274.22 (12,900.00) 21,374.22 10,687.11 10,687.11 DOTTON 46,789.29 (15,542.00) 31,247.29 15,623.65 15,623.64 PORT BURWELL 28,524.60 (9,193.00) 19,331.60 9,665.80 9,665.80 PORT STANLEY 88,824.48 (16,940.00) 71,884.48 35,942.24 35,942.24 RODNE.Y 43,782.42 (19,516.00) 24,266.42 12,133.21 12,133.21 SPRINGFIELD 12,636.97 (122.00) (2,350.00) 10,164.97 5,082.49 5,082.48 VIENNA 10,442.77 (102.00) (3,014.00) 7,326.77 3,663.39 3,663.38 \.:EST LORNE 72,997.80 (40,294.00) 32,703.80 16,351.90 16,351.90 ALDBOROUGH 149,957.34 --- 149,957.34 74,978.67 74,978.67 BAYHAJ:.l 161,131.51 (4,552.00) 156,579.51 78,289.76 78,289.75 SOUTH DORCHESTER 77,934.75 (670.00) (10,480.00) 66,784.75 33,392.38 33,392,37 DUNmCH 100,242.45 (874.00) (10,336.00) 89,032.45 44,516.23 44,516.22 NALAHIDE 275,473.73 (2,397.00) --- 273,076.73 136,538.37 136,538.36 SOUTH\.:)'OLD 354,790.01 --- 3'54,790.01 177,395.01 177 ,395.00 YAPJ1QUTH 372,688.99 (3,698.00) (51,228.00) 317,762.99 158,881.50 158,881.49 TOTALS $2,031,667.00 $(7,863.00) $(223,993.00) $1,799,811.00 $899,905.55 $899, 90S .45 I\) ..,. c.l 244 COUNTY OF ELGIN By-Law No. 80-31 "A BY-LAW TO CONFIRM PRnr:KF~nINGS OF THE MUNICIPAl. COTlNelL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE MAY SESSION, 1980. " WHEREAS by Section 9.of the Municipal Act~ being Chapter 284 of-the Revised Statutes of Ontario, 1970, the powers of a municipal corporation are to be exercised by its council; AND WHEREAS by Subsection 1 of Section 241 of the Municipal Ac~, being Chapter 284 of the Revised Statutes of Ontario, 1970, the powers of every Council are to be exercised by By-Law; AND WHEREAS it is deemed expedient that the proceed- ings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law; NOW THEREFORE the Municipal Council of the Corpo- ration of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the Corpo- ration of the County of Elgin in respect of each recommendation contained in the Reports of the Committees and ea~hmotion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meet~ ings held during the May 1980 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials df the Corporation of the County of Elgin are hereby authorized and airected to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. . 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 21st day of May, 1980. READ a second time this 21st day of May, 1980. READ a third time and finally passed this 21st day of May, 1980. ::.::.- /___.J"'__ l/ /,! V . ]C, (! /n.c.,( .,( G. C. Leverton, Clerk. L. A. Longhurst, !.J".,..~l"... 245 June Session - First Day Wednesday, the 18th day of June. 1980 The Elgin County Council met this day at the County Municipal Building, St. Thomas, in accordance with adjournment. The Warden in the Chair. ROLL CALL _ All Members present except Reeve Wilson and Reeve Bradfield. Arrived after Roll Call - Reeve Liebner - 9:04 A.M., Reeve Green and Deputy Reeve Stewart - 9:17 A.M. Moved by Deputy Reeve Fischer Seconded by Deputy Reeve Martyn That the minutes of the May 1980 Session of the Elgin County Council be adopted. - Carried. The following Communications were read and referred to the various Committees: 1. From the Ministry of Community and Social Services with request for copies of Municipal Emergency Measures Plan in the event of serious flooding or other catastrophe. - Referred to the Social Services Committee. 2. From the Township of Bayham with notice that they intend to pass a by-law, to temporarily close certain township roads, for a period of four hours (3:00 P.M. to 7:00 P.M., E.S.T.) on January 24; 1981. - Referred to the Roads Committee. 3. From the A.M.O./A.C.R.O. Sub-Committee on Children1s Services with May 9th, 1980 issue of llSHORTS". - Referred to the County Government Committee. 4. From the Town of Aylmer Committee of Adjustment with notice of public hearing to be held June 16th, 1980 at 8:00 P.M., with respect to application for a minor variance at 53 Cedar Street. _ Referred to the Roads Committee. 5. From The Third Small Claims Court with Claim by Mr. Morley Brown for damages caused to an apple tree on his property, being part of Lot 8, Concession 4, Yarmouth. - Referred to the Roads Committee. 6. From the Corporation of The Township of Norfolk with a copy of the draft District Plan for the Township and requesting any comments by June 16th, 1980. - Refe~red to the Roads Committee. 7. From the Talbot Trail Committee with list of present membership, dates for proposed meetings and request for two addi- tional appointments to the Committee. - Referred to the Local Government Industrial and Recreation Committee. 8. From the United Counties of Prescott and Russell with resolution requesting that legislation be amended to require County Council approval of school board yearly budget estimates. - Re- ferred to the County Government Committee. 9. From the St. Thomas-Elgin General Hospital with notice of annual meeting of members to be held June 11th, 1980 at 2:00 P.M. at the St. Thomas-Elgin Memorial Arena, St. Thomas. - Filed. 246 - 2 - 10. From Mr. Ron K. McNeil acknowledging receipt of copies of the following: (a) Resolution of the Town of Exeter re: the killing of 60 school children in Afghanistan (b) Resolution of the Town of Dunnville regarding disaster aid (c) Resolution of the County of Grey re: for farmers and small business owners of high interest rates Cd) Endorsement of boycotting Olympic Games (e) Resolution of the County of Frontenac re: interest rates. help because ~ Filed. 11. From the University of ~estern Ontario with notice of Councils Dayan Wednesday, June 18th. 1980. - Filed. 12. From the A.C.R.D. Fiscal Policy Committee with copy of a resolution passed by the Association of Clerks and Treasurers of Counties and Regions of Ontario, re: problems with procedures re: apportionment by-laws. - Referred to the Firi:ance Commi'ttee. 13. From the firm of Siskind, Cromarty, with a Writ of Summons and Statement of Claim on behalf of Hazel Emily ENGERT. _ Referred to the Personnel Committee. 14. From the Kettle Creek Conservation Authority with reply to notice that proposed minor exception applications will no longer be sent to the Authority for their comments. - Referred to the Agricultural Committee. 15. From the Ministry of Government Services with request to relocate air conditioners within the Court House. - Referred to the Property Committee. 16. From the Ministry of Community and Social Services with copy of a letter to the Children's Aid Society, re: 1980 estimate of expenditures. - Referred to the Finance Committee. 17. From M. J. Hennessey with information concerning require- ments for auctioneer's licenses. - Referred to the County Govern- ment Committee. 18. From the Bank of Montreal with letters advising of changes in interest rates for current borrowings as follows: Effective May 14th, 1980 - 14 3/4% Effective May 26th, 1980 - 13 3/4%. - Referred to the Finance Committee. 19. From the Township of Malahide with notice that the Argyle Drain is to be reconstructed and relocated. - Referred to the Roads Committee. 20. From Mr. Paul D. Padfield with appreciation for Elgin County Council Scholarship. - Filed. 21. tion on Finance From the Minister of Culture and Recreation with informa- Development of New Capital Programs. - Referred to the Committee. 22. From the Canadian Radio-Television and Telecommunications Commission acknowledging receipt of Council's view on the applica~ tion by Bell Canada for an increase in rates. - Filed. 247 _ 3 _ County Council, June Session, 1980 23. From the Ontario Association of Property Standards Officers with May 1980 Newsletter. - Filed. 24. From the Catfish Creek Conservation Authority with reply to notice that proposed minor exception applications will no longer be sent to the Authority for their comments. - Referred to the Agricultural Committee. 25. From the Family & Children's Services of St. Thomas and Elgin with Allocation of Children in Care to April 30th, 1980. _ Referred to the Finance Committee. 26. From the City of Burlington with resolution requesting education costs in 1981 be based on the new equalization factors without any constraints. - Referred to the Finance Committee. 27. From the To~~ship of Aldborough with resolution approving the quarterly payments of-County Rates for 1981. _-Referred to the Finance Committee. 28. From the Elgin-St. Thomas Health Unit with request for . County Council to concur with a recommendation to have the County of Elgin be the designated municipality for the purposes of the Health Unit. _ Referred to the County Government Committee. 29. From the Township of Bayham with notice of intention to pass a by-law to stop-up. close and sell a part of the original road allowance for Talbot Road. - Referred to the Roads Committee. 30. passing Section From the Village of Port Stanley with two notices of the of By-Laws 1946 and 1947 to regulate land use pursuant to 35 of The Planning Act. - Referred to the Roads Committee. 31. From the Family & Children's Services of St. Thomas and Elgin with copy of 1980 Estimates and request for approval. - Re- ferred to the Finance Committee. 32. From the Minister of Intergovernmental Affairs with a copy of the First Reading of a bill to amend The Municipal Elections Act, 1977. _ Referred to the County Government Committee. 33. From the Elgin-St. Thomas Health Unit with a copy of the 1980 Budget as submitted to the Ministry of Health. - Referred to the Finance Committee. 34. From the Ministry of Natural Resources with copy of new publication "Pit and Quarry Rehabilitation: The Statement of the Act in Ontario". - Referred to the Roads Committee. 35. From the Ministry of Community and Social Services approv- ing the supplementary estimates of $40,088.00 with respect to the Children's Aid Society. - Referred to the Finance Committee. 36. From Mr. John Wise. M.P.. with acknowledgement for receiving the following: (a) Copies of letters re: boycotting Olympic Games to the Prime Minister (b) Copy of the resolution re: special reserve for disasters (c) Copy of the letter to the County of Frontenac re: high interest rates and copy of his release dated May 5th on the subject. - Filed. 248 - 4 - 37. Association Committee. From the St. Thomas and District Minor Baseball with request for a grant. - Referred to the Finance 38. minutes of Government From the Talbot Trail Committee with a copy of the the meeting held May 14, 1980. - Referred to the Local Industrial and Recreation Committee. 39. From the Township of Southwald with three notices of the passing of By-Laws No. 80~11, 80-12 and 80-13, to regulate land use pursuant to Section 35 of The Planning Act. _ Referred to the Roads Committee. 40. copies mation From the Catfish Creek Conservation Authority of the Flood Warning and Flood Operations Plans for purposes. - Referred to the Finance Committee. with infor- 41. From the Ministry of Transportation and Communications offering for sale surplus property, located in the northwesterly corner of Highway 401 and Furnival Road, Township of Aldborough. - Referred to the Roads Committee. 42. From R. J. Upsdell, with a copy of a letter to Mr. Jack Baker, Tree Commissioner, advising that the prosecution of Carman Rose, under the Tree By-Law, has been adjourned to August 25th, 1980. - Filed. 43. From the Minister of the Environment with response to Council's endor~ingtbe resolution from the Township of Onondaga re: sto!age of PCB's. -Referred to the County Government Committee. 44. From the Warden of Kent County with invitation to the members of Council, senior staff and families to join with members of their Council, on July 13th, at Kenterieau Heritage Beach Park at Erieau, for a ballgame and picnic. - Referred to the Reception and Entertainment Committee. 45. From the Ontario Task Force with a questionnaire to be completed re: to the Roads Committee. On Provincial Rail Policy rights-of-way., - Referred 46. resolutions Committee. From Mr. Jim McGuigan,M.P.P., with reply to various forwarded to him. - Referred to the County Government 47. From the County of Bruce with resolution requesting that Boards of Education levy and collect their oWn educational taxes directly from the ratepayer~ - Referred to the County Govern- ment Committee. The Report of the Personnel Committee was presented by Deputy Reeve Glover and adopted on motion of Deputy Reeve Glover and Reeve Hodgson. Moved by Reeve Hodgson Seconded by Reeve Lashbrook That the Treasurer's Report be accepted and printed in the proceedings. - Carried. Moved by Deputy Reeve Monteith Seconded by Reeve Fleck at 2:00 P.M. That we do now adjourn to meet again June 18th, 1980 ~ Carried. _ 5 _ County Council, June Session, 1980 Council Re-Convened. A discussion took place on a proposal to alter the pre- vious combination of municipalities, to elect the public school members to the Elgin County Board of Education. The proposal appeared to meet with the approval of the members. Moved by Reev~ Phillips Seconded by Reeve Emerson Th~t we do now adjourn to meet again at 3:30 P.M., June 18, 1980. - Carried. Council Re-Convened. ROLL-CALL - All members present except Reeve Wilson and Reeve Bradfield. The following were also absent but excused by the Warden: Deputy Reeve Fischer. Deputy Reeve Pettit, Deputy Reeve Glover. Reeve Hodgson. Reeve Liebner and Reeve Lashbrook. The Report of the Local Government Industrial and Recreation Committee was presented by Reeve Phillips and adopted on motion of Reeve Phillips and Deputy Reeve Walters. The Report of the Social Services Committee was presented by Reeve Shaw and adopted on motion of Reeve Shaw and Deputy Reeve Ripley. The Report of the County Government Committee was pre- sented by Reeve Campbell, and adopted on motion of Reeve Campbell and Deputy Reeve Neukamm. Tbe Report of the Finance Committee was presented by Reeve Fleck. Moved by Reeve Fleck Seconded by Reeve Shaw That the Report of the Finance Committee be adopted. An amendment was. Moved by Reeve Phillips Seconded by Deputy Reeve Neukamm That item 9 of the Finance Committee Report be amended by deleting the work "tabled" and replacing with "approved. sub- ject to the approval of the Ministry of Health". Carried. The original report. as amended, was voted upon and it carried. The Report of the Agricultural Committee was presented by Reeve Caverly and adopted on motion of Reeve Caverly and Reeve Green. The Report of the Property Committee was presented by Reeve Green and adopted on motion of Reeve Green and Reeve Fleck. The Report of the Roads Committee was presented by Reeve Kelly and adopted on motion of Reeve Kelly and Reeve Green. 249 250 - 6 - ~loved by Reeve Emerson Seconded by Reeve Kelly That the Council of the County of Elgin has serious reservations regarding the Central Dispatch of the ambulance service in Elgin County and request the Ministry of Health to send a representative to discuss the local ambulance service. Copies of this resolution are to be sent to City of St. Thomas, Thames Valley District Health Cauucil, St. Thomas-Elgin General Hospital Board, R. K. McNeil, M.P.P. and James McGuigan, M.P.P. - Carri cd. Moved by Reeve Phillips Seconded by Deputy Reeve Neukamrn That the County Government Committee review the present Committee System, in an attempt to make the Council Members more knowledgeable on the matters coming before Council. - Carried. Moved by Reeve Binks Seconded by Reeve Kelly That By-Law No. 80-32 "Being a By-Law to Determine the County of Elgin Municipality or Municipalities to be Represented by Each Member To Be Elected in the School Division of the County of Elgin by the Public School Electors of the County of Elgin" be read a first time. - Carried. Moved by Deputy Reeve Monteith Seconded by Reeve Binks That By-Law No. 80-32 be read a second time. - Carried. Moved by Reeve Shaw Seconded by Deputy Reeve Martyn passed. That By-Law No. 80-32 be read a third time and finally - Carried. Moved by Deputy Reeve Monteith Seconded by Reeve Fleck That By-Law No. 80-33 "Being a By-Law Consenting to the Stopping Up and Closing of a Road Allowance in the Township of Bayham" be read a first time. - Carried. Moved by Reeve Caverly Seconded by Deputy Reeve Martyn That By-Law No. 80-33 be read a second time. - Carried. 251 _ 7 _ County Council, June Session, 1980 Moved by Reeve Phillips Seconded by Deputy Reeve Monteith That By-Law No. 80-33 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Walters Seconded by Reeve Fleck That By-Law No. 80-34 "Being a By-Law Consenting to the Temporarily Closing of Certain Township of Bayham Roads for a Period of FOur HoursH be read a first time. - Carried. Moved by Deputy Reeve Monteith Seconded by Reeve Kelly That By-Law No. 80-34 be read a second time. - Carried. Moved by Reeve McBrien Seconded by Reeve Kelly That By-Law No. 80-34 be read a third time and finally passed. - Carried. Moved by Reeve Fleck Seconded by Deputy Reeve Monteith That By-Law No. 80-35 "Being a By-Law to Provide That The Annual County Rate be Paid in Four Instalments by Each Local Municipality in the County of Elgin" be read a first time. - Carried. Moved by Reeve Kelly Seconded by Reeve McBrien That By-Law No. 80-35 be read a second time. - Carried. Moved by Reeve McBrien Seconded by Reeve Kelly That By-Law No. 80-35 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Ripley Seconded by Deputy Reeve Martyn That By-Law No. 80-36 "A By-Law to Authorize Allview Cable Service of 658 Talbot Street, St. Thomas, Ontario. a Division of Cablecasting Limited, (Hereinafter Called the I'Company". and Which Term Shall Include Its Successors and Assigns) to Install. Construct, Operate and Maintain Works Required for the Transmission and Distribution of Television, Radio and Related Communications Signals and Services Within the Geographic Boundaries of the Munic- ipality of the County of Elgin (Hereinafter Called the llMunicipalityll)" be read a first time. - Carried. 252 - 8 - Moved by Deputy Reeve Martyn Seconded by Reeve Caverly That By-Law No. 80-36 be read a second time. - Carried. Moved by Deputy Reeve Neukamm Seconded by Reeve Caverly passed. That By-Law No. 80-36 be read a third time and finally - Carried. Moved by Reeve Kelly Seconded by Deputy Reeve Martyn That By-Law No. 80-37 "A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the June Session, 1980" be_ read a first time. - Carried. Moved by Reeve Caverly Seconded by Deputy Reeve Neukamm That By-Law No. 80~37 be read a second time. - Carried. Moved by Reeve Fleck Seconded by Deputy Reeve Walters passed. That By-Law No. 80-37 be read a third time and finally - Carried. Moved by Deputy Reeve Walters Seconded by Reeve Campbell That we do now adjourn to meet again on September 17th, 1980 at 9:30 A.M. - Carried. G. C. Leverton, Clerk. L. A. Longhurst, \..)'arden. PERSONNEL COMMITTEE REPORT June Session, 1980 To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That the County Solicitor has been directed to file an Appearance and Statement of Defence, for the County of Elgin, with respect to the Writ of Summons and Statement of Claim by Hazel Emily ENGERT, against the County for damages for wrongful dismissal and that the Frank Cowan Co. Ltd. be so advised. ALL of which is respectfully submitted. {,' , . .oJ ICLU<.A/ ~ Ytl.~ 253 254 COUNTY TREASURER'S REPORT June Session, 1980 To the Warden and Members of the Elgin County Council, I beg to submit the following statements of Receipts and Expenditures from January 1st to M?y 31st, 1980: RECEIPTS Balance in Bank and On Hand January 1st, 1980 County Rates County Rates Collected Under Section 43 Licenses and Permits Interest Received County Roads Land Division Committee Court House Recoveries Recovery of Rentals Welfare - Administration - Day Nursery - Benefi ts Property Tax Stabilization Grant Registry Office Transferred from Payroll Account Aylmer Museum - repaying loan Temporary Borrowing Workmen's Compensation Premium Payable Employee Deductions Payable EXPENDITURES Council Members Administration - Salaries and Supplies Administration Buildings Court House Maintenance Grants Miscellaneous Expense County Roads Children's Aid Society - Budget - Board Members Transferred to Elgin Manor Transferred to Terrace Lodge Interest Discount on County Rate Write-Off of Taxes Agriculture Registry Office Elgin-St. Thomas Health Unit - Budget - Board Members County Library - Budget - Board Members Land Division Committee Welfare - Administration - Benefits Elgin County Pioneer Museum - Board Members Hospitals & District Health Council - Board Members St. Thomas Surburban Roads Commission _ Member Southwestern Ontario Travel Association - Member Transferred to Debenture Account Temporary Borrowing - repay Court House Recoveries _ repay Workmen's Compensation Balance in Bank May 31st, 1980 $ 81,249.29 3,758.61 950.00 10,332.77 1,205,579.98 6,045.00 12,037.85 16,365.35 15,779.35 1,485.60 183,350.39 54,567.00 2,093.05 4,oop.QO 400.00 1,205,000.00 26,206.76 72,838.54 20,469.73 45,409.45 7,974.07 15,434.88 5,988.00 60.29 l,144,788.11 24,328.96 600.96 122,OPO.OO 29,000.00 16,857.57 5,669.11 5,182.27 6,339.87 2,766.90 79,754.75 10.33 145,000.00 1,084.78 10,731.49 35,793.67 196,420.97 119.62 1,147.96 135.00 3.48 39,435.00 955,000.00 5,667.43 6,551.69 $ 29,610.90 2,902,039.54 $2,931,650.44 cr. cr. 2,929,698.72 1,951.72 $2,931,650.44 255 - 2 - ELGIN MANOR Expenditures Balance in Bank and On Hand May 31st, 1980 $ 68,980.05 821; 311. 82 $890,2?1.87 763,609.30 $126,682.57 Balance in Bank and On Hand January 1st, 1980 Receipts TERRACE LODGE Expenditures Balance in Bank and On Hand May 31st, 1980 $ 771. 02 336,386.18 $337, 157 ~20 332,120.56 $ 5,036.64 Balance in Bank and On Hand January 1st, 1980 Receipts ALL of which is respectfully submitted. ~ G. C. Leverton, County Clerk and Treasurer. 256 LOCAL GOVERNMENT TNOllS1''RT AL AND REr.R~A1'ION COMHITTEE RF.PORT June Session, 1980 To the Warden and Members of the Elgin County Council, The Local Government Industrial and Recreation Committee reports as follows: 1. That the information received from the Secretary- Treasurer of the Talbot Trail Committee be filed. 2. to the paid. That we recommend that Reeve McBrien he appointed Talbot Trail Committee with remuneration and travel ALL of which is respectfully submitted. ., l _r<?/J;"::: 'i' ~. I'i./~ Chairman. ~ /a~ SOCIAL ~F.RVICES COMMITTEE REPORT June Session, 1980 To the Warden and Members of the Elgin County Council, The Social Services Committee reports as follows: 1. That the Ministry of Community and Social Services be advised that the County has no municipal plans to provide emergency action in the event of serious flooding and other catastrophe. ALL of which is respectfully submitted. " "'----""--,"-;-'..' L-:: J: ~ha~( Chai nnan. .,/ ?l-'-)L, // " c~ .rd.~ 257 258 COUNTY GOVERNMENT COMMTTTFF RRPORT June Session, 1980 To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1. That the A.M.O./A.C.R.O. Sub-Committee on Children's Services May 9th issue of "SHORTS" be filed. 2. That the resolution from the United Counties of Prescott and Russell requiring county school boards to submit yearly budget estimates to County Council for approval be filed. 3. That the Auctioneer's By-Law No. 2283 be repealed, effective January 1st, 1981, and the local municipalities be so advised. 4. That this Council concur with the request of the Elgin-St. Thomas Health Unit to request the Minister of Inter- governmental Affairs to designate the County of Elgin as the municipality for the purposes of Sec,tion 391 of The Municipal Act. 5. That the letter and first reading of Bill 71, An Act to Amend The Municipal Elections Act, 1977 from the Minister of Intergovernmental Affairs be filed. 6. ities Elgi n That a by-law be prepared combining the municipal- and allotting Public School Members with respect to the County Board of Education in accordance with the following: Rodney, West Lome, Aldborough Dunwich. Dutton Southwold, Port Stanley Yarmouth Aylmer Malahide Bayham, Vienna, Port Burwell South Dorchester, Springfield, Belmont 1 member - 1 member 2 members - 2 members 1 member - 1 member 1 member 1 member. 7. ing that cational That the resolution from the County of Bruce request- Boards of Education levy and collect their own edu- taxes directly from the ratepayers be filed. 8. That the reply from the Minister of the Environment re: Council's endorsing the resolution from the Township of Onondaga on P.C.B. storage be filed. 9. That the letter from Mr. Jim McGuigan, M.P.P., with reply to various resolutions forwarded to him be filed. 10. That the following persons be the County's voting delegates to the A.M.a. Convention, August 16th to August 21st, 1980: Warden Longhurst Deputy Reeve Martyn. ALL of which is respectfully submitted. " </ ..\ /7-/.t.._ r- '-.;/,.A'///"C'/~ J. D. Campbell, Cha i rman. ,'~ ..;?/; ~M /. ,L FINANCE COMMITTEE REPORT June Session, 1980 To the Warden and Members of the Elgin County Council, The Finance Committee reports as follows: 1. That the resolution from the A.C.R.O. Fiscal Policy Committee regarding problems encountered in preparing the apportionment by-laws for 1980 be endorsed. 2. That the copies of the letters from the Ministry of Community and Social Services, addressed to the Children's Aid Society, with respect to the 1979-1980 Estimates be filed. 3. That the letters from the Bank of Mon~real advising of changes in interest rates for borrowing purposes be filed. 4. That the letter from the Ministry of Culture and Recreation with information on a new Capital Program be-filed. 5. That the Allocation of Children in Care to April 30th, 1980, from the Family and Children's Services of St. Thomas and Elgin be filed. 6. That the resolution from the City of Burlington requesting that education costs in 1981 be based on the new equalization factors without any constraints be filed. 7. That the resolution from the Township of Aldborough, approving quarterly payments of County Rates in 1981 be filed. 8. That the proposed 1980 budget of the Family and Children's Services of St. Thomas and Elgin in the amount of $698,678.00 be approved, with the County requiring to pay $74,456.00. iee ~ndIjlent .ow. 9. That the letter from the Elgin-St. Thomas Health Unit with copy of the 1980 proposed budget which was forwarded to the Ministry of Health be tabled. 10. That the approval from the Ministry of Community and Social Services for the 1979 budget of the Family and Children's Services, totalling $540,460.00, be filed. 11. That the request for a grant from the St. Thomas and District Minor Baseball Association be filed. 12. That the Flood Warning and Flood Operations Plans of the Catfish Creek Conservation Authority be filed. 13. That adjustments be made to the 1981 County Levy in respect to the error in the assessment figures for Port Burwell. ALL of which is respectfully submitted. Item 9 was amended by deleting the word "tabled" and replacing with "approved,/", ..-fT subject to the approval of the Ministry I l? ~.)( of Health". ~. ~< 71 R. Fleck, _~ .chai rman. r ,Y" () :t::-,^"V<~~;/- 259 260 AGRICULTURAL COMMITTEE REPORT June Session, 1980 To the Warden and Members of the Elgin County Council, The Agricultural Committee reports as follows: 1. That the Clerk-Treasurer be given authority to order more "DyCleer lOP" herbicide pellets if the Weed Inspector requires them prior to the next Session of County Council. 2. That the letters from the Kettle Creek and Catfish Creek Conservation Authorities, in response to being advised that they will no longer receive notices of minor exceptions for tree removal applications, be tabled. 3. That we recommend that the Conservation Authorities be added back on the mailing list for notices of Applications for MinOT Exceptions under the Tree By-Law. ALL of which is respectfully submitted. /l u~/f ...-: . , W. R. Caverly, Chairman. '-;' ./ /_c;,--t'-"...<~~9" j- " ~ /(I~ PROPERTY COMMITTEE REPORT June Session, 1980 To the Warden and Members of the Elgin County Council. The Property Committee reports as follows: 1. That the Ministry of Government Services be advised that the County has no objections to their relocating two air conditioners to the large Court Room and that any electrical repairs necessary be carried out by Worthington Electric Ltd., who is familiar with the building. 2. T~at the tender of A. N. Martin Ltd. in the amount of $2.775.00 be accepted for painting the interior of the Court Room, in the Court House. 3. That the tender of H. G. Medlyn Painting and Decorating Ltd. in the amount of $850.00 be accepted for painting the exterior of the Registry Office. 4. That tbe tender of Tuck Aluminum Limited in the amount of $1,735.40 be accepted for supplying and installing sixteen storm windows on the Registry Office. ALL of which is respectfully submitted. ,fl,ZL,z?/ V ~fV../ R. A. Green Chairman. ' c~ /t?~ 261 262 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT JlfNE SESSION 1980 TO THE WARDEN AND MEMBERS OF COUNTY COUNCIL YOUR ROAD COMMITTEE REPORTS AS FOLLOWS: 1. Construction continues at a favourable rate on Road 38 in spite of recent heavy rains (approximately 3 inches) on the weekened of June 7 and 8. The culvert at the Little Otter Creek has been assembled and is nearly backfilled. Placement of concrete end slopes 1s now underway. Granular base from the East Side of Wards Hill to Straffordville is practically compLeted as is placement of curb and gutter in Straffordville. The contract for hot mix asphalt for paving of the road has been revised and recalled to close June 26. and will include base pnd top coat of asphalt from the East Side of Wards Hill easterly (inclUding the curb and gutter section in Straffordville) and base course through the Ward's Hill Area. 2. We are informed that the County of Middlesex has approved the continuance of engineering work on the Walkers Bridge to a tender call stage. The Chairman, the ,Engineer and the Consultant will meet to_ night with members of the Lower Thames Valley Conservation Authority to ascertain their further requirements (if any) for the new bridge. 3. The County of Kent has awarded a contract to Huron Construction Co. Ltd., for hot mix asphalt paving on County Road 7 (Kent_Elgin Townl1ne Road, between Bothwell Bridge and Clachan). The County of Elgin's share is estimated at $75,000. 4. A contract has been awarded to Walmsley Bros. Ltd. of London for hot mix asphalt resurfacing paving as follows; Road 22 from Road 27 southerly for 1 mile (Fairview Extension). Road 20 from Warren Street Bridge north for approximately 0.4 <<dIes. - Road 20, Fingal south for approximately 1.2 miles (single lift). Road 45 - Highway 4 to east side of Kettle Creek Hill and from the East River Road to West River Road, Southwold. Work for the Village of Port Stanley and the Township of Southwold. ilt a price of $164,397.50 (plus asphalt cement) being the lowes;:t of three (3) tenders received. COUNTY OF ELGIN ROAD COMMITTEE . FIRST REPORT Page 2. The wo~k is well unde~way and savings in the unit price over original estimates and savings in material used will permit the continuation of work on Road 45 from the West River Road to the Road between Ranges 2 and] wcst of Rivcr Road. Southwold. 5. A contract has been awarded to R. E. Van Gassen Ltd. of chatham for hot mixresurfacing. patching on County Roads 2. 8 and 13 and in the Village of DuttoR at $17.250 plus asphalt cement being the lowest of four (4) tenders received. 6. The t~nder of Carrier Mack Truck Center Inc. at $99.349.50 has been accepted for two (2) Mack OM 6855 tandem diesel trucks. The bid was the lowest of five (5) tenders received. The trucks are stmdlar to County Truck #84 purchased in the Fall of 1978. Both trucks will be used for snow plowing; one being fitted with a plow presently owned by the County while tbe other will be fitted with new equipment (including one~way plow and wing). This will allow one of the County's present gr.aders to be used as a spare unit. The truck previously fitted with the. snowplow will be used as a sander truck and an old sander truck sold. DJmp boxes and the snow plow equipment. etc. and the transfer work will be supplied by Frink Canada at $44.719.68 including provincial sales tax. 7. Thl:' TnWTIship of Aldborough will cut gr:tss on County of Elgin roadsides in the 'fownship this year at il raLe of $16 per hour. WE RECOMMEND: 1. ThaL a By-Law be paSSed stating that the County of "Elgin has no objections to the Township of Bayham closing a portion of Talbot ROld opposite Lots 112 ,md 113. 2. That a By_Law be passed authori::l::ing the Warden and Clerk to sign an agreement allowing A1lview Cable ServiCes (Cable Casting Ltd. ) the right to place television and electronic cable. etc. on CounLy Roads for a period of 20 years and all legal fees be paid by Cable Casting Ltd. 263 264 COUNTY OF ELGIN ROAD CmMITTEE - FIRST REPORT Page 3. 3. That a by_law be passed stating that the County of Elgin has no objections to the closing of the following Roads between 3 p.m. and 7 p.m. E.S.T., January 24, 1981. (a) The travelled road through Lots 21~ 22 and 23, Concession X. (b) The "C'cad allo;.;rance between Concession X and XI opposite Lot 21 in said Concessions. (c) The road allowance between Lots 10 and 21 in Concession XI south of the south limit of Provincial Highway 3. (d) The travelled roads through Lots 21 and 22 in the Gore Concession north of Concession VII. (e) The travelled road through Lots 130, 131, 132. and 133 in the Concession north of Talbot Road. (f) The road allowance south of Little Otter Creek between Lots 25 and 26 extending north from the intersection with the travelled road in (e). (g) The travelled road through Lot 26 of Concession VIII. (h) The travelled roads through and road allowances bounding Lots 27 and 28 ~f Concessions VIII and IX, excluding the road allowance between Concession VIII. and the Concession north of Talbot Road. (i) The travelled road through Lot 124 in the Concession north of Talbot Road. (j) The road allowance between and the travelled road through Lots 113 and 114 in the Concession South of Tal bot Road from the south limit of Talbot Road to the north limit of the road allowance between Concession V and the Concession south of Talbot Road. The purpose of this closing 1s to allow for a Sports Car Rally over the Roads. ALL OF WHICH IS RESPECTFULLY SUBMITTED K/~ Jd/4. CHAIRMAN ~ /a~ 265 COUNTY OF ELGIN By-Law No. 80-32 flBEING A BY-LAW TO DETERMINE THE COUNTY OF ELGIN MtmICIPALITY OR MUNICIPALITIES TO HE REPRESENTED BY EACH MEMBER TO BE ELECTED IN THE SCHOOL DIVISION OF THE COUNTY OF ELGIN BY THE PUBLIC SCHOOL ELECTORS OF THE COUNTY OF ELGIN." THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN enacts as follows: 1. THAT the municipalities of Rodney, West Lome and Aldborough be combined and allotted one (1) member on the Elgin County Board of Education. . 2. THAT the municipalities of Dunwich and Dutton be combined and allotted one (1) member on the Elgin County Board of Education. 3. THAT the municipalities of Southwold and Port Stanley be combined and allotted two (2) members on the Elgin County Board of Education. 4. THAT the municipality of Yarmouth be allotted two (2) members on the Elgin County Board of Education. S. THAT the municipality of Aylmer be allotted one (1) member on the Elgin County Board of Education. 6. THAT the municipality of Malahide be allotted one (1) member on the Elgin County Board of Education. 7. THAT the municipalities of Bayham, Vienna and Port Burwell be combined and allotted one (1) member on the Elgin County Board of Education. 8. THAT the municipalities of South Dorchester, Springfield and Belmont be combined and allotted one (1) member on the Elgin County Board of Education. READ a first time this 18th day of June. 1980. READ a second time this 18th day of June, 1980. READ a third time and finally passed this 18th day of June. 1980. G. C. Leverton, Clerk. ;;: a. ~'....vL:I L. A. Longhurst, Harden. ~)4.-J 266 COUNTY OF ELGIN Ry-Law No. 80-33 "BEING A BY-LAI.J CnNSF~J1'TNG TO THE STOPPING UP AND CLOSIHG OF A ROAD ALLOt~ANCR TN THE TOlilNSHIP OF BAYJJAl'-l." WHEREAS notice has been received by registered mail from the Township of Bayham indicating their intention to pass a by-law to stop up, close and sell a part of the original road allowance for the Talbot Road, South of Lots 112 and 113, Concession North Talbot Road. more particularly descri.bed on Schedule "A", attached and forming part of this by-law; and WHEREAS the County of Elgin has no objection to the said passing of the by-law. THEREFORE the Municipal Council of the Corporation of the County of Elgin consents to the passing of a by-law, stopping up, closing and selling the road allowance as described on Schedule "A". READ a first time this 18th day of June, 1980. READ a second time this 18th day of June, 1980. READ a third time and finally passed this 18th day of June, 1980. ~~ y d >i?-,-~M-t G. C. Leverton, Clerk. L. A. Longhurst, Warden. 267 Schedule "A" of By-LlI.J ?~(}. 80-33 All and SingulllT that ccrtnin parcel or tract of land and premises situate lying and being in the Township of Bayham, in the County of Elgin, in the Province of Ontario, and being composed of part of the Original Talbot Road South of Lots 112 and 113, Concession North Talbot Road in the said Township and which may be more particu- larly described as follows: Premising that the bearing of the Southerly limit of Lot 113, Concession North Talbot Road is North 69 degrees 55 minutes 00 seconds West and relating all bearings herein thereto. Commencing at the Southeast angle of said Lot 112, Concession North Talbot Road. Thence North 55 degrees 14 minutes 35 seconds West along the Southerly limit of said Lot 112, a distance of 180.94' (One hundred and eighty and ni~ety-four one-hundredths feet) to the limit of part 1 on Reference Plan 11R-88, registered in the Registry Office for the Registry Division of Elgin (11). Thence South 16 degrees 21 minutes 00 seconds West along the limit of said Reference Plan l1R-88 a distance of 69.56' (Sixty-nine and fifty-six one-hundredths feet) to the Northerly limit of Lot 112, Concession South Talbot Road in the said Township of Bay~am. Thence South 55 degrees 14 minutes 35 seconds East along the Northerly limit of said Lot 112, Concession South Talbot Road a dis- tance of 167.46' (One hundred and sixty~seven and forty-six one- hundredths feet) to a point. Thence South 69 degrees 55 minutes 00 seconds East along the Northerly limit of Lots 112 and 113, Concession South Talbot Road a distance of 780.60' (Seven hundred and eighty and sixty one-hundredths feet) to the limit of said Reference Plan llR-88. Thence South 86 degrees 03 minutes 00 seconds East along the limit of said Reference Plan llR-88 a distance of 138.56' (One hundred and thirty-eight and fifty-six one-hundredths feet) to an iron survey bar. Thence North 24 degrees 43 minutes 00 seconds East along the Westerly limit of a cemetary a distance 6f 27.59' (Twenty-seven and fifty-nine one-hundredths feet) to the Southerly limit of said Lot 113t Concession North Talbot Road. Thence North 69 degrees 55 minutes 00 seconds West along the Southerly limit of said Lot 113 a distance of 907.43' (Nine hundred and seven and forty-three one-hundredths feet) mor or less to the point of COmmencement. 268 COlTIiTY OF !':LGIN By-Law No. 80-34 "BEING A BY-LAW cnNSlCN'T'TNr, TO THE TEl-1PORARILY CLOSING OF CERTAIN TOI\lNSHIP OF BAYHAM ROAns FOR A PERIOD OF FOUR HOURS." WHEREAS notice has been received, by, personal service, from the Township of Bayham that they intend to pass a by-law to temporarily c19~e the follo~ing_list of.Toads, for a period of four hours, from 3:00 P.M. to 7:00P.M., E.S~T. on January 24th, 1981: (a) (i) (ii) (iii) (b) (i) (ii) (iii) (iv) (v) (c) (d) the travelled road through Lots 21, 22 and 23 in Concession X. the road allowance between Concession X and XI opposite Lot 21 in said Concessions,and the road allowance between Lots 20 and 21 in Concession XI South of the South limit of Provincial Highway 3; the travelled roads through Lots 21 and 22 in the Gore Con- cession North of Concession VII, the travelled road through Lots 130,131, 132 and 133 in the Concession North of Talbot Road, the road allowance South of Little Otter Creek between Lots 25 and. 26 extending North from the intersection with the travelled road in (ii), the travelled road through Lot 26 of Concession VIII, and all travelled roads through and road allowances bounding Lots 27 and 28 of Concessions VIII and IX, excluding the road allowance between Conce~sion VIII and the Concession -North of Talbot Road; the travelled road through Lot 124 in the Concession North of Talbot Road; the road allowance between and the travelled road through Lots 113 and 114 in the Concession South of Talbot Road from the South limit of Talbot Road to the North limit of the road allowance between Concession V and the Concession South of Talbot Road; and WHEREAS the County of Elgin has no objection to the passing of the by-law. THEREFORE the Municipal Council of the Corporation of the County of Elgin consents to the passing of a by-law temporarily closing the roads as listed above. READ a first time this 18th day of June, 1980. READ a second time this 18th day of June, 1980. READ a third time and finally passed this 18th day of June, 1980. ~ ~ ;4-.-/ Y; " / ./- . . .1 >/~..';.-:./ ..- t- G. C. Leverton, Clerk. L. A. Longhurst, t\'arden. 269 COUNTY OF ELGI N By~Law No. 80-35 "BETNe: A RY_T.Atll TO "PROVTDE THAT THE ANNUAL COUNTY RATE BE PAID IN FOUR INSTAl.MEN'!'S RV EACH LOCAl. MUNICIPALITY IN THE COUNTY OF ELG"!:N." WHEREAS Section 507, Subsectton 11 of the Municipal Act provides: "The council of a county may, by agreement with a majority of the municip~lities representing at least two-thirds of the equalized assessment in the county, provide by by-law that the amount required to be provided by each municipality according to the by-law passed under subsection 4 or 7 shall be paid to the county in the following instal- ments: 1. 25 per cent of the amount required for county purposes in the prior year, on or before the 31st day of March. 2. 50 per cent of the amount required for county purposes in the current year, less the amount of the instalment paid under paragraph 1, on or before the 30th day of June. 3. 25 per cent of such current amount on or before the 30th day of September. 4. 25 per cent of such current amount on or before the 15th day of December."; and WHEREAS the Municipal Council of the Corporation of the County of Elgin deems it advisable to have the annual County Rate paid in four instalments; and WHEREAS a majority of the Local Municipalities in the County of Elgin representing more-than two-thirds of the equalized assessment in the County have agreed to having their portion of the annual County Rate made payable in four instalments. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. That the amount of County Rate to be provided by each Local Municipality in the County of Elgin shall be paid as follows: March 31st June 30th 25% of prior year's levy 50% of current levy less March instalment September 30th December 15th 25% of current levy 25% of current levy. the due date above falls on a Saturday, the due date shall be the first working 2. When, in any year, Sunday or statutory holiday, day following that date. 3. That in the case of non-payment of any instalment or any por- tion thereof on the due dates, the municipality so in default shall pay to the county interest thereon from the day of default to the date that payment is made. The rate of interest shall be the minimum lending rate or rates charged by the majority of chartered banks, during the period of default. 270 4. This by-law shall become effective on the 1st day of Janunry, 1981. 5. Tha.t By-Laws No. 2382 and 2542 be and the same arc hereby repealed. READ a first time this 18th day of June, 1980. READ a second time this 18th day of June, 1980. READ a third time and finally passed this 18th day of June, 1980. G. C. Leverton. Clerk. V d. .':d~ '/"":AAT L. A. Longhurst, Warden. ~ COUNTY OF ELGIN By-Law No. 80-36 "A BY-LAW TO AUTHORIZE ALLVIEW CABLE SERVICE OF 658 TALBOT STREET, ST. THOMAS. ONTARIO. A DIVISION OF CABLECASTING LIMITED, (HEREINAFTER CALLED THE "COMPANY". AND WHICH TERM SHALL INCLUDE ITS SUCCESSORS AND ASSIGNS) TO INSTALL. CONSTRUCT. OPERATE AND MAINTAIN WORKS REQUIRED FOR THE TRANSMISSION AND DISTRIBUTION OF TELEVISION, RADIO AND RELATED I COMMUNICATIONS SIGNALS AND SERVICES WITHIN THE GEOGRAPHIC BOUNDARIES OF THE MUNICIPALITY OF THE COUNTY OF ELGIN (HEREINAFTER CALLED THE "MUNICIPALlTY1Tl. " WHEREAS the Company has requested the Corporation of the CountT of Elgin to grant it a license or right entitling the Company to;1nstall, construct, ope~ate and maintain in the Municipality works ~~d for the transmission and distribution of television, radio and related communications signals and services transmitted throuth a net- worlt: of coaxial cable lines owued by the COII1pany; and WHEREAS subject to the tera. and conditions hereinafter set f~, the Municipal Council Qf the Corporation of the County.of Elgin has agreed to grant the aaiA license; BE IT THEREFORE ENACTED by the Municipal CGRmcil of the Corporation of the County of Elgin AND IT IS HEREBY ENACTED as follows: 1. The consent, permission and authority of the Corporation of the County of Elgin be and the same are hereby granted, conferred and assured unto the Company, its succeseors and assigns for a term of twenty years to enter upon. ~e-enter, use and occupy all highways now or hereafter with the jurisdicti~ of the Corporation of the Coun~y of Elgiri or to which the Corporation oftbe County of Elgin is now or will hfteafter be entitled (hereinafter called the f1Licensed Landsll) within the County of Elgin to install. construct, operate, maintain. inspect, alter, re~air, renew, remove, replace and reconstruct such works (hereinafter called ITWorksll) as may be required by the Company for the purpose of transmitting and distributing television, radio and related communication signals and services throughout the County of Elgin. Such works may be located on, under or over the Licensed Lands in the manner as may be designated in accordance with the terms of the Agree- ment annexed hereto. For the purpose of this By-Law and the said Agreement such Works shall include all cables, connections, conduits. pedestals, towers. poles, apparatus, appliances and attachments nec- essary or incidental to such purpose. 2. Such right or license shall be subject to all the terms and conditions set out in an Agr~t to be entered into between the Corporation of the County of Elgin and the Company in pursuance of this By-Law. which Agreement shall be in the form hereunto attached. 3. The Warden and Clerk of the Corporation of the County of Elgin be and they are hereby authorized and empowered to enter into and to execute on behalf of the Corporation of the County of Elgin the Agreement aforesaid and to affix the corporate seal thereto. 271 272 - 2 ~. 4. This By-Law shall come into force and take effect immediately ~fter an Agreement in the form hereunto annexed shall have been executed by all the parties thereto. READ a ~irst time this 18th day of June, 1980. READ a second time this 18th day of June, 1980. READ a third time and finally passed this 18th day of June. 1980. G. C. Leverton, Clerk. y' /r -d-,,~A!~A/- .. ,.,. L. A. Longhurst, Warden. ~ COUNTY OF ELGIN By-Law No. 80- 37 "A BY-LAhl TO CONFIRM PROCEEDINGS OF THE MUNTr.TPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE JUNE SESSION, 1980." WHEREAS by Section 9 of the Municipal Act~ being Chapter 284 of the Revised Statutes of Ontario, 1970, the powers of a municipal corporation are to be exercised by its council; AND WHEREAS by Subsection 1 of Section 241 of the Municipal Act, being Chapter 284 of the Revised Statutes of Ontario, 1970, the powers of every Council are to be exercised by By-La~; AND WHEREAS it is deemed expedient that the proceed- ings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law; NOW THEREFORE the Municipal Council of the Corpo- ration of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the Corpo- ration of the County of Elgin in respect of each recommendation contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipai Council of the Corporation of the County of Elgin at its meet- ings held during the June 1980 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 18th day of June, 1980. READ a second time this 18th day of June, 1980. READ a third time and finally passed this 18th day of June, 1980. ~~ ,/OJ J' ,T. (~- ~,---L"'l~.r- L. A. Longhurst, \.Jarden. G. C. Leverton, Clerk. 273 274 J -J J '---' September Session - First Day Wednesday the 17th day of September, 1980 The Elgin County Council met this day at the County Municipal Building, St. Thomas, in accordance with adjournment. The Warden in the Chair. ROLL CALL _ All Members present except Deputy Reeve Martyn and Deputy Reeve Stewart. Moved by Reeve Wilson Seconded by Deputy Reeve Neukamm That the minutes of the June 1980 Session of the Elgin County Council be adopted. - Carried. The following Communications were read and referred to the various Committees: 2. From the Township of South-West Oxford with copy of Zoning By-Law No. 34-80. - Referred to the Roads Committee. 3. From the Township of Dunwich with notice of intention to pass a by~law to close Nelson Street in the Hamlet of Wallacetown. - Referred to the Roads Committee. 7. they tons From The Ontario Paper Company Limited are building a de inking plant at Thorold to of waste newspapers annually. - Referred to with advice thai process 100.000 the Roads Committee. 8. From the Elgin County Pioneer Museum with a copy of a resolution concerning the Elgin Military Museum. ~ Referred to the Property Committee. 9. Canada ferred From The Automotive Parts Manufacturers' Association of with request for support of their assistance program. Re- to the County Government Committee. 10. From the Ministry of Natural Resources with copies of booklet entitled "Planning for Flood Emergencies". - Referred to the County Government Committee. 12. From the County of Bruce with resolution requesting that the present Regional Library System be retained. - Referred to the Elgin County Library Board. 13. From Mr. Herb Epp. M.P.P. (Waterloo North), with copy of his proposed resolution to require the Ontario Municipal Board to hold hearings within ninety days of a referral and to render a decision within thirty days of the hearing. - Referred to the County Government Committee. 16. From the Ministry of the Environment with an open letter to all municipalities re: Environmental Assessment Act Regulation for Municipal Undertakings. - Referred to the Roads Committee. 20. . From the Ministry of Transportation and Communications authorizing a supplementary allocation for assessments against County. roads for the construction of drainage works in the amount of $5,000.00. - Referred to the Roads Committee. 24. From the Township of Southwold with notice of the passing of By-Law No. 80-17, to regulate land use pursuant to Section 35 of The Planning Act. - Referred to the Roads Committee. 25. From the Village of Dutton with two notices of applica- tions to the Ontario Municipal Board for approval of By-Law No. 881-1 and 881-2, to regulate land use passed pursuant to Section 35 of The Planning Act. - Referred to the Roads Committee. 275 - 2 _ 26. From the City of Cambridge with resolution to request the Minister of Consumer and Commercial Relations to amend the standard form of "Agreement of Purchase and Sale"- to include a seventy-two hour cancellation clause. - Referred to the County Government Committee. 28. ment No. Area and From the Ministry of Housing with copy of proposed amend- 2 to the Official Plan for the Town of Aylmer Planning request for comments. - Referred to the Roads Committee. -.J 29. From the Town of Aylmer with notice of application to the Ontario Municipal Board for approval of By-Law No. 45-80 to regulate land use passed pursuant to Section 35 of The Planning Act. - Referred to the Roads Committee. 32. From A.C.R.a. with information re: Annual Meeting October 5th to 8th and request for voting delegates. - Referred to the County Government Committee. 34. From the City of St. Thomas with notice of the passirig of By-Law No. 63-80 to regulate land use pursuant to Section 35 of The Planning Act. - Referred to the Property Committee. 37. From the Ministry of Housing advising that at the request of Mr. Bruce Johnston, the proposed amendment No. 2 for the Aylmer Official Plan has been referred to the Ontario Municipal Board. - Referred to the Roads Committee. 38. From the Regional Municipality of Sudbury with resolution requesting that the Province designate the Head of Council and Members of Council as employees for the Workmen's Compensation purposes. - Referred to the County Government Committee. 42. Fro~ the Township of Ma1ahide with notice of application to the Ontario Municipal Board for approval of By~Law No. 1925, to regulate land use passed pursuant to Section 35 of The Planning Act. - Ref~rred to the Roads Committee. 46. From the Aylmer Committee of Adju8tment with notice of a hearing on a mtnorvariance for 160 John Street North set for 8:00 P.M. AUgust" 19th. - Referred to the Ioads Committee. 48. _From the Village of Sprinafield with notice of application to the Ontario'Nunicipal,Board for_approval of By-Law No. 755, to regulate landuae-passed pursuant to Section 35 of The Planning Act. - Referred to the Roads Committee. 49. From the Township of Yarmouth with notice of hearing and copy of application for a minor variance for pt. Lot 6, Concession 4, U Yarmouth, set for 8:00 P.M., August 28th. - Referred to the Roads Committee. 53'. From the Township of Southwoid with a notice of the pas- sing of By-Law No. 80-21, to_r~~41:t= land use pursuant to Section 35 of The" Planning Act. -Referred to the Roads Committee. 54. From Mr. C. K. Danker, Preaident, Elgin-St. Thomas United Way Services, with request for assistance in canvassing the County of Elgin employees. - Referred to the Personnel Committee. 55. From A.C.R.O. with Nomination and Consent Forms for sub- mitting names to serve on the A.C.R.O. Board of Directors". - Re- ferred to the County Government-Committee. 56. FromA.C.R.O. with Final Report, dated June 16, 1980, of the Association Review Committee. - Referred to the County Govern- ment Committee. 57. From A.C.R.O. with copies of proposed amendments to the constitution. - Referred to the County Government Committee. 61. From the Elgin County Pioneer Museum with a copy of an objection to the passing of the City of St. Thomas By-Law No. 63-80 concerning the proposed Elgin Military Museum. - Referred to the Property Committee. '-' 276 63. from the at Luton Council. - 3 - County Council, September Session, 1980 From Donald J. Prendergast with request for an exemption eighty-five foot set back, from the centre of Highway 45 and asking to be allowed to make representation to County - Referred to the Roads Committee. '-" 64. passing Section From the Village of Port Stanley of By-Law 1963/80 to regulate land 35 of The Planning Act. - Referred with notice of the use pursuant to tathe Roads Committee. 65. From the Township of Yarmouth with notices of the passing of By~Laws No. 2578 and 2580 to regulate land use pursuant to Section 35 of The Planning Act. - Referred to the Roads Committee. 66. From the Ministry of Transportation and Communications with copies of the following:" Memo No. 80-4-J - Interim Subsidy Payment Requests Memo No. 80~4E - Municipal Drains Memo No. 80-4H - Subsidy. Referred to the Roads Committee. 67. From the Township of Hope with resolution requesting the Province to set up a working committee to review education costs and make recommendations allowing for greater control of ever increasing education costs. - Referred to the County Government Committee. 68. From the Town of Essex with resolution petitioning the federal government to re-institute the embargo on grain to the U.S.S.R. - Referred to the County Government Committee. 69. From the Ministry of Transportation and Communications with notice o~ property for sale, deemed to be surplus to the Ministry's requirement, located in the Township of Yarmouth, Pt. of Lot 16, Concession 9. - Referred to the Roads Committee. 70. From the International Great Lakes Levels Advisory Board with request to complete questionnaire re: tasks assigned to it. - ~eferred to the County Government Committee. 71. From the Ministry of Intergovernmental Affairs with request to attend one of a series of meetings to be held in con- nection with proposed core programs for the delivery of health services. - Referred to the Finance Committee. 73. From A.C.R.O. with information on a one day seminar! workshop for municipalities on lIEnergy Conservation - Programs and Activitiesll, to be held during the convention. - Referred to the County Government Committee. 74. From the Land Division Committee with copies of corre- spqndence from Giffen, Pensa, Barristers and Solicitors, with notice that they are holding the Committee and Secretary respon- sible far any damages arising from the refusal to stamp a deed and also a copy of Mr. M. J. Hennessey's opinion. - Referred to the County Government Committee. 75. From Mr. M. J. Hennessey with a copy of a letter to Cameron & Cameron, Solicitor for the Elgin Military Museum, out- lining concerns in connectioQ with the proposed common entrance to the two-museums. - Referred to the Property Committee. 77. From Mr. Richard Haddow expressing appreciation for support in his election to the A.M.a. Board of Directors and re- questing for comments from time to time on correspondence received. - Referred to the County Government Committee. 78. From Mr. Richard Haddow with comments on central dis- patching of ambulance services. - Referred to the Finance Committee. 79. From the Four Counties General Hospital with Financial Statements for the year ended March 31, 1980. - Referred to the Finance Committee. - 4 - 80. From Mr. Richard Haddow with comments on activities over the last eight months on the Thames Valley District Health Council. - Referred to the Finance Committee. 81. of their December From the Elgin-St. Thomas Health Unit with auditor's financial statement for the year ended 31st, 1979. - Referred to the Finance Committee. a copy The following list of Communications were read and ordered filed: 1. From the Family & Children's Services of St. Thomas -and Elgin with Allocation of Children-in Care and Financial Statements for May, June and July. 4. From Dorothy E. Futcher with appreciation for gift of County book ends. 5. From Mr. R. J. Upsdell with particulars of the prose- cution against Glen Walters, under the Tree By-Law. 6. From the Ontario Association of Property Standards Officers with June/July Newsletter. 11. From the Bank of Montreal with Bank's Prime Municipal Rate as follows: Effective June 23rd July 14th July 21st July 28th advice of changes in the Rate 13 1/4 % 137. 12 3/47. 12 1/47.. 14. From the Ministry of Community and Social Serviees with the first and seeond in a series of monthly summaries on Children's Aid Society funding. 15. From the Minister of Transportation and ColllllWnieations ad~ising that a second advance payment of subsidy of $690,600.00 will be mailed. 17. From the Association of Municipalities of Ontario with information.on "Emergency.Preparedness in the Eighties". 18. From Mr. R. K. McNeil, H.P.F. (Elgin), and,Hr. Jim McGuigan, H.P.P. (Kent-Elgin) with aeknowledgements of a copy of the resolution re: Central Dispatch of the Am~lance Service. 19. From Ontario Hydro with report.s on the planning aethod- ologies e~loyed by them When locating extensions to the power system and their implications for agriculture. 21. From the Office of the Prime Minister acknowledging Elgin's endorsation of the resolution of the Town of Dunnville re: disaster financial assistance and a copy of the Prime Minister's reply to them. 22. From Mr. John Wise, M.P., advising he has had no reply from the Chairman of the C.R.T.C. re: the Village of Watford resolution. 23. Review. From the Minister of Housing with the 1981 Annual 'Housing 27. From the Minister of Housing with a copy of the "Revised Pi:ocedUre for Condominium Plan Review". 30. From the Kettle Creek Conservation Authority with appre- ciation for being placed back on the mailing list for notices of Minor Exceptions, under the Tree By-Law. 31. From the A.M.O./A.C.R.O. Sub-Committee on Children's Services with copy of Vol. I No.6 of "SHORTS". 33. From the Ministry of Culture and Recreation with announce- ment of Fit Five and Family Fit Together fitness programs. 277 278 35. copy 1980 - 5 - County Council, September Session, 1980 From the Minister of Community and Social Services with of a letter to the Children's Aid Society, approving the budget of $698,678.00 with the County's share being $70,969.00. From Wilfird Laurier University advising that the winners Elgin County Scholarships are: Miss Jane Oldham, 101 Elk Street, Aylmer Miss Irene Stickel, R. R. #1, Straffordville. 39. From the Minister of Community and Social Seryices with approval of supplementary estimates for 1979 for the Children's Aid Society, in the amount of $40,088.00. 36. of the 40. From the Association of Municipalities of Ontario with copy of proposed new fee schedule, to be presented to the A.M.O. Annual Conference. 41. From Mr. C. E~ Winter. Regional Assessment'Commissioner, advising that he has been transferred and will be succeeded by Mr. M. C. Quinn, effective August 1st. 1980. 43. From the Ontario Association of Property Standards Officers with copy of the July/August Newsletter. 44. From the Ontario Municipal Board with five notices of appointments for hearings of appeals against decisions of the Elgin County La~d Division Committee. 45. From the Minister of Intergovernmental Affairs acknowl- edging Elgin's endorsation of the Town of Dunnville's resolution re: establishing a disaster fund. 47. From the Feqeral Health and Welfare Minister making public the official logo for the International Year of Disabled Persons in 1981. 50. From the Office of the Prime Minister acknowledging Elgin's endorsation of Grey County's resolution on interest rates. 51. , From the Clerk of the Standing Committee on Adminis- tration of Justice inviting written submissions on the operation of the Ontario Housing Corporation by August 22nd. 52. From JaneOldbam expressing appreciation for the Elgin County Council Bursary. 58. From the Ministry of Agriculture and Food Live Stock Branch, with copy of a report from a committee of the Ontario Sheep Association. 59. From John B. Wilson with appreciation for cards. flowers and visits. . 60. From the Ontario Municipal Board with approval for the grant to be paid to the Tillsonburg District Memorial Hospital in the amount of $90;573.50 in each of the years 1981 and 1982. 62. guilty jail. From R. J. Upsdell advising that Carman Rose was found under the Tree By-Law and fined $750.00 or sixty days in 72. From the Ministry of Housing with notices that effective September 1st. 1980, that the Bothwell and Zone Planning Area has been dissolved and defining each as a single independent planning area. 76. From the Office of the Prime Minister acknowledging receipt of the notice that Elgin endorsed the resolution, passed ~ by the Town of Exeter, re: Soviet troops in Kabul, Afghanistan. The Fi't'st Report of the Property COmmittee was presented b: Reeve Green and adopted on motion of Reeve Green and Deputy Reeve Neukamm. 279 - 6 - The Report of the Homes for Senior Citizens Committee was presented by Reeve Binks and adopted on motion of Reeve Binks and Reeve Shaw. The Report of the Roads Committee was presented by Reeve Kelly and adopted on motion of Reeve Kelly and Deputy Reeve Glover. presented and Reeve Th~ First Report of the County Government Committee was by Reeve Campbell and adopted on motion of Reeve Campbell Caverly. The Second Report of the County Government Committee was presented by Reeve Campbell. Mov~d ,by Reeve.Campbell Seconded by Reeve Bradfield That the Second Report of the County Government Committee be adopted. An amendment was Moved by Deputy Reeve Glover Seconded by Reeve Shaw That item 3 of the Second Report of the County Government Committee be amended by deletiI!g the word "filed" at the end of the paragraph and replacing it with the word llendorsetP'. ''-../ The amendment carried. An amendment was Moved by Reeve Phillips Seconded by Reeve Binks 'l'hat item 4 of .~he Second Report of the County Government CQmmittee be amended by inserting the word "not" before the worded "endorsedlt. The amendment was lost. carried. The original Report, as amended, was yoted upon and it Reeve Caverly gave a verbal report on the success of the local plowing match held September 6th at the St. Thomas Psychiatric Hospital grounds. Reeve Phillips reported verbally on the recent activities of the TalbOt Trail Committee which is meeting monthly and has adopted cro~sed axes as a logo. Mr. E. A. Wells, County Librarian reported that the Library is prepared to undertake the rewriting of the Talbot Trail Repo~t as it pertains to Elgin County, in 1981. Moved~y Reeve Phillips Seconded by Reeve Caver~y That the Treasurer's Statements on Remuneration and Expenses be'accepted and printed in the proceedings. - Carried. Moved by Reeve McBrien Seconded by Reeve Lashbrook That we do now adjourn to meet again on September 17th, 1980 at 2:00 P.M. - Carried. 280 - 7 - County Council, September Session, 1980 Council Re-Convened. ROLL CALL - All Members present except Deputy Reeve Fischer, Deputy Reeve Stewart and Reeve Lashbrook. The following employees of the Roads Department were present and were awarded Certificates by Warden Longhurst and Reeve Kelly, Chairman of the Roads Committee: CERTIFICATES OF Glenn R. Cross Ralph M. Gord<?TI MERIT 20 year 10 year Certificate plus Lapel Pin Certificate. T. J. MAHONY ROAD SCHOOL COURSE CERTIFICATE _ (2 years) Bob McCready and Les Giles. The Report of the Reception and Entertainment Committee was presented by Deputy Reeve Monteith and adopted on motion of DepUty Reeve Monteith and Deputy Reeve Martyn. The Second Report of the Property Committee was presented by Reeve Green and adopted on motion of Reeve Green and Reeve Shaw. The Report of the Personnel Committee was presented by Deputy Reeve Glover and adopted on motion of Deputy Reeve Glover and Reeve Green. The Report-of the_Fina~ce Committee was presented by Reeve Fleck and adopted'on motion of Reeve Fleck and Reeve Emerson. The Third Report of the County Government Committee was by Reeve Campbell and-adopted on motion of Reeve Campbell Caverly. presented and Reeve The fol~owing employees of Elgin Manor were present and were awarded Certificates of Service by Warden Longhurst and Reeve Binkss Chairman of the Homes for Senior Citizens Committee: Mrs. Irva M. Nicholson 16 year Certificate and watchs retired August 1980 10 year Certificate. Mrs. Dorothy I. Smith Hoved by Reeve Kelly Seconded by Reeve Fleck That the following be named voting delegates to the A.C.R.O. Convention in Peterborough: Warden Longhurst Reeve Caverly Deputy Reeve Neukamm Reeve McBrien Reeve Phillips Reeve Emerson Reeve Wilson Reeve Fleck. - Carri ed. copy of Program Council Reeve Phillips presented Warden Longhurst with the first Village of Port Stanley Community Services Contribution Redevelopment Plan and Study, prepared by the Village an~ the Central Elgin Planning Board. Moved by Deputy Reeve Monteith Seconded by Reeve Caverly That this Council invite Harold Buck, former Agricultural Representative. to be present for the November Session to be recog- nized for his endeavours on behalf of the County. - Carried. - 8 - Moved py Deputy Reeve Neukamm Seconded by Reeve Shaw That By-Law No. 80-38 liTo Authorize the Warden and the Treasurer to Borrow the Sum of Three Million, Five Hundred Thousand Dollars" be read a first time. - Carried. Moved by Reeve Bradfield Seconded by Reeve Shaw That By-Law No. 80-38 be read a second time. - Carried. Moved py Reeve Shaw Seconded by Deputy Reeve Monteith That By-Law No. 80-38 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Pettit Seconded by-Reeve McBrien That By-Law No. 80-39 "Being a By-Law to Repeal By-Law No. 22831 Which Provides for the Licencing, Regulating and Governing Auctioneers" be read a first time. - Carried. Moved by Deputy Reeve Glover SecOnded by Reeve McBrien That By-Law No. 80-39 be read a second time. - Carried. Moved by Reeve McBrien Seconded by ~~eve Bradfield That By-Law No. 80-39 be read a third time and finally passed. - Carried. Moved by Reeve Wilson Seconded by Deputy Reeve Martyn That By-Law No. 80-40 "Being a By-Law to Further Amend By-Law No. 79-46~ a By-Law to.prOvide Fringe Benefits to All Employees" be read a first time. - Carried. Moved by Deputy Reeve Martyn Seconded by Reeve Binks Th~t By-Law No. 80-40 be read a second time. - Carried. Moved by Reeve Binks Seconded by Deputy Reeve Martyn That By-Law No. 80-40 be read a third time and finally passed. - Carried. 281 o 282 - 9 - County Council, September Session, 1980 Moved by Reeve Rinks Seconded by Reeve Kelly That By-Law No. 80-41 "A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the September Session, 1980" be read a first time. --' - Carried. Moved by Reeve Kelly Seconded by Deputy Reeve Martyn That By-Law No. 80-41 be read a second time. - Carried. Moved by Reeve McBrien Seconded by Reeve-Binks passed. That By-Law No. 80-41 be read a third time and finally - Carried. Moved by Reeve Binks Seconded by Deputy Reeve Glover J That, we do now adjourn to meet again on October 15th, 1980 at 9:30 A.M. - Carried. ---' G. C. Leverton. Clerk. L. A. Longhurst, Warden. .J PROPERTY COMMITTEE REPORT September SeSSion, 1980 FIRST REPORT To the Warden and Members of the/Elgin County Council, The Property Committee reports as follows: 1. We recommend that the Clerk-Treasurer be authorized to lease a CANON NP 200 photocopier, at a rate of $96.71 per month for a 58 month period, with the option of purchasing the machine for $405.50, at the expiration of this period. 2. A copy of the notice from the City of St. Thomas, advising of the proposed Change in the official plan to accommodate the Elgin Military Museum, has been sent to the Elgin County Pioneer Museum Board for information. ALL of Which is respectfully submitted. f?~/ /)~ R. A. Green, Chairman. ~.. ~a.~ 283 284 HOMES FOR SENIOR CITIZENS COMMITTEE REPORT September Session, 1980 To the Warden and Members of the Elgin County Council, The Homes for Senior Citizens Committee reports as follows: 1. The tender of Dowler-Karn Limited has been accepted for supplying fuel oil for the following locations for the 1980-81 heating season at a price of 14.3~ per litre, subject to adjustment in the per tank wagon price at the time of delivery: Elgin Manor Municipal Building Registry Office Engineerls Office. 2. Mrs. Bunn, Director of Nursing, has been authorized to attend a two-day work shop at the Baycrest Center for Geriatric Care. with registration fee of $100.00, plus hotel accommodations to be paid. 3. Dr. D. L. Wright and Dr. Alex Graham, Home Physicians, have been authorized to attend the two-day Homes for Senior Citizens Medical Doctors' Convention, to be held in Kingston and that they be reimbursed at the normal convention per diem of $100.00 plus registration fee. ALL of which is respectfully submitted. 1.\fl ff}/ ~ Chairman. ~ Va.~~ THE COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT SEPTEMBER SESSION. 1980 TO THE WARDEN AND MEMBERS OF THE ELGIN COUNTY COUNCIL YOUR ROAD COMMITTEE REPORTS AS FOLLOWS: 1. Your Road Committee has instructed the consultant (Mr. N. Warner of R. C. Dunn and Associates Limited) for the Walkers Bridge to proceed with final plans ~d approvals. PrelUninary plans were approved by the Ministry of Transportation and Communications last week. It is expected tbat the completion of plans and approval will require approxilllately 2\ to 3 months. Your CoDmittee wi,ll consider the pirchase of the required right of way for the bridge and road diversion at their next meeting. The consultant estimates the cost of the structure and road w.ork if built in 1981 and 1982 to be $1,460,000 other than land purChase, fencing, etc. 2. A contract l;:1as been let to Walmsley Bros. Ltd. for Hot Mix Asphalt Paving on Road 3~ in Straffordville, and west of Straffordville and for the Village of Vienna and the Township of Bayham, at $70,623 the lowe.t of 5 bids. The County of Elgin will supply asphalt cement. All work other than a base coat on Wards Hill on Road 38 has been cocrpleted. 3. A contract has been let to Walmsley Bros. Ltd. at $15,776, for paving South Dorchest.er Roads on behalf of the Township. The work has been completed. 4. Work is proceeding on Road 38 with nearly all the earth moving completed. Granular base will be completed in several weeks. Stann drain work on Wards lUll remain!; all well as top soil and seeding and guide rail work. Much of the remaining work including an asphalt base coat will be completed this Fall. 285 286 COUNTY OF ELGIN ROAD COMMITTEE - FIRST REPORT PAGE 2. WE RECOMMEND: 1. That the County of Elgin state that they have no objections to the closing of Nelson Street in Wallacetown, except for the westerly 17 feet of the street which will be required to widen County Road 8. 2. That the County of Elgin go on record as opposing recommendations 3, 4. 6, 8, 10 and 11 of AHO Report 38 (Provincial Road Grants) and that all Counties be so notified, as well as the County of Elgin's M.P.P.'s and the Minister of Transportation and COtIlIltUnications. ALL OF WHICH IS RESPEcrFULLY SUBMITTED ;[:':74, JdtJJ!( CHAIRMAN ~ /a~ COUNTY GOVERNMENT COMMITTEE REPORT September Session, 1980 FIRST REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: The County Government Committee met Committee System, as suggested in a the June Session of County Council. are being suggested: 1. We recommend that the Educational Committee be deletied from the procedural By-Law No. 2539 and the items normally considered by it be transferred to the Finance Committee. and reviewed the present resolution, passed at The following changes 2. We recommend that the Local Government Industrial and Recreational Committee be deleted from the procedural By-Law No. 2539 and the items normally considered by it be transferred to the County Government Committee. 3. We recommend that the composition of the Finance Committee be altered to include all members of County Council (Reeves and Deputy Reeves). 4. We recommend that the changes in the procedural By-Law No. 2539 for the above three items be made effective December 1st, 1980. S. We recommend that paragraph IS of Section XXIV, entitled "ENGINEER" of By-Law No. 2539, be amended by adding after the word discount "or a penalty" so that it will now read " 15. He may authorize in writing the payment of any account which provides for a discount or a penalty, when the due date is prior to the next Roads Committee meeting." ALL of which is respectfully submitted. ~r/' ./f~ J. D. Campbell. Chairman. ~ '/? ~.~ 287 290 TREASURER'S STATEMENT ON REMUNERATION AND EXPENSES September Session, 1980 To the Warden and Members of the Elgin County Council, I beg to submit the following itemized statement of the remuneration. ,mileage and expenses, paid to persons appointed to outside boards, pertaining to the period January 1st to August 31st, 1980 as authorized by By-Law No. 79-1: Remuneration Name Appointed to and Mileage Conventions Total Albert W. Auckland St. Thomas & Suburban Roads Commission $ 75.00 $ 135.00 $ 210.00 Richard L. Haddow Thames Valley District Health Council 750.00 750.00 Haz~l I. Lyons (Mrs.) Elgin County 305.00 305.00 Arthur T. Miskelly Library Board 108.00 108.00 Colin Morrison 309.00 309.00 722.00 722.00 Murray C. Benner Land Division 1,052.50 1,052.50 Larue R. Carroll Committee 1,210.00 518.00 1,728.00 H. Paul deRyk 954.00 954.00 Alistair B. Littlejohn 890.00 518.00 1,408.00 JohnV. McKinlay 1,053.00 1,053.00 Fred S. Shively 1,055.00 1,055.00 Noble G. Tufford 914.00 914.00 7,128.50 1,036.00 8,164.50 TOTAL $8,675.50, $1,171. 00 $9;846.50 ALL of which is respectfully submitted. ~~.,.....~ G. C. Leverton, County Treasurer. RECEPTION AND ENTERTAINMENT COMMITTEE REPORT September Session, 1980 To the Warden and Members of the Elgin County Council, The Reception and Entertainment Committee reports as follows: 1. ten years to attend We recommend that a Junior boyar of age, be invited by each Member the October Session of Council. girl, of at least of County Council, 2. We recommend that the Reeves and Deputy Reeves elect be invited as guests to the November Session of Council. 3. We recommend that each Councillor be allowed to invite four guests to the banquet and dance and that he be charged the rate charged for the meal. ALL of which is respectfully submitted. ~ c: <~ZV K. E. Monteith, Chairman. ~ /{l~ 291 292 PROPERTY COMMITTEE REPORT September Session, 1980 SECOND REPORT To the Warden and Members of the Elgin County Council, The Property Committee reports as follows: 1. That the copy of the objection to the passing of the City of St. Thomas By-Law No. 63-80, concerning the pro- posed Elgin Military Museum be received and filed. 2. That the copy of the letter from Mr. M. J. Hennessey with a copy of a letter to Cameron & Cameron, Solicitor for the Elgin Military Museum, outlining concerns in connection with the proposed common entrances to the two museums be received and tabled. ALL of which is respectfully submitted. I?~t?~ R. A. Green, Chairman. ~ ~a ~v4 PERSONNEL,COMMITTEE RF.'PORT September Session, 1980 To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That the Elgin-St. Thomas United Way Services be advised that the County does not wish to permit payroll deductions for its employees and that any literature which is available for posting on a bulletin board would be used if forwarded to promote the 1980-81 Campaign. ALL of which is respectfully submitted. .~ ~ I!a.~ 293 294 FINANCE COMMITTEE REPORT September Session, 1980 To the Warden and Memhersof the Elgin County CounGil, The Finance Committee reports as follows: 1. That the letter from the Ministry of Intergovern- mental Affairs with invitation to attend one of a series of meetings to be held in connection with proposed core programs for the delivery of health services be filed. 2. That the Warden and Treasurer be authorized borrow up to $3,500,000.00 from the Bank of Montreal, be required from time to time during 1980, and that a be prepared. 3. That the letter from Mr. Richard Haddow re: Ambulance Dispatch be filed. 4. That the Financial Statements from the Four Counties General Hospital for the year ended March 31st, 1980 be received and filed. 5. That the letter from Mr. Richard Haddow re: his activities on the Thames Valley District Health Council for the past eight months be received and filed. to as may by-law Central 6. That the auditor1s financial statement. from the Elgin-St. Thomas Health Unit. for the year ended December 31st. 1979 be received and filed. ALL of which is respectfully submitted. ~I .. R J. R Fleck. Chairman. F1L.k ~ y t1 ~~~ COUNTY GOVERNMENT COMMITTEE REPORT September Session, 1980 THIRD REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1. We recommend that the eight voting delegates to A.C.R.O. be named by County Council. 2. That the r1Nomination and Consent Forms" for persons who wish to allow their names to stand for the A.C.R.O. Board of Directors, be made available to any individual who desires them. 3. That we recommend that the Association Review Committee Final Report dated June 16th, 1980, be opposed at the A.C.R.D. Convention in October. 4. . That the proposed amendments to the A.C.R.O. con- stitution be made available for the voting delegates to A.C.R.O. 5. That the resolution from the Township of Hope request- ing the Province to set up a working Committee to reviewedu- cation costs and make recommendations allowing for greater control of ever increasing education costs be en40rsed. 6. That the resolution from the Town of Essex petitioning the federal government to re-institute the embargo on grain to the U.S.S.R. be filed. 7. That the letter and questionnaire from the Inter- national Great Lakes Levels Advisory Board be filed. 8. That the A.C.R.O. notice re: seminar/workshop on energy conservation be filed. 9. That the copies of correspondence addressed to the Land Division Committee from Giffen, Pens8, Barristers and Solicitors and Mr. M. J. Hennessey, County Solicitor re,: possible damages arising from the refusal to stamp a deed be filed as it has been referred to the Frank Cowan Company Ltd. 10. That the letter from Mr. Richard Haddow re: his appointment to the A.M.O. Board of Directors and request for feedback on the suggested new Association be filed. 11. That the proposed Municipal Directory format be used in the preparation of the 1981 information. ALL of which is respectfully submitted. d~4 /Jh7/~/i.. J. D. Campbell, Chairman. ~ '/ a .h.r4~ 295 296 LF.l0 Aev..Octobsr1972 00' Municipal By-law lor Current Expenditures. OJ~"2 p"n'e<l in Can>d. Municipality of. ELGIN 80-38 BY.LAW No. WHEREAS the Council of the Corporation deems it necessary to borrow the sum of THREE MILLION. FIVE HUNDRED THOUSAND ----------- 00/100 dollars to meet, until the taxes are collected, the current expenditures of the Corporation for the year 1980 AND WHEREAS the total amount of the estimated revenues of the Corporation as set forthln the estimates adopted for the year 19...ao.., not including re'venuesderivableorderived from the sale of assets, borrowings or issuance ofdebenturesorf rom a surplus, including arrears ~F.Vrn'I'V_FnTTR 'T'HOnO::ANn FTf":HT HTTNTIRF.n ::'~'';.i l=.o't:i of taxes, is. O::F.VF.N MTT T H1N '....,,,.. lot tl>o ~1I~~l>o":; AND oIWt..-. NINETY-THREE ----------.,;-------------------- 00/100dollars during 1980 AND WHEREAS the total amount heretofore authorized to be botrowelf:,l!,k~ZlXfor ~rE'oln.::...:.,::; the purposee mentioned in subsectic:n (1) of Section 332 of The Municipal Act is....IHQ. a.....W(OI....... 11.1...-. MILT.ION. FIVE HUNDRED 'I'HOUSAND dollars, of which the Corporation has already TWO MILLION, THREE HUNDRED borrowed a total of SIXTY FIVE THOUSAND --------------- 00/100 dollars. THEREFORE the Council of The Corporation of the COUNTY of ELGIN. hereby enacts as follows: or Deputy Treasurer 1. The Head and the Treasurer/are hereby authorl:::ed on behalf of the Corporation to borrow from time to time, by way of promissory note, from the Bank of Montreal. a sum or su~s not exceeding in the aggrega'" 'I'HREF. MTT T TON FTVF. HtJNnRF.n THOm~AND --------------------- 00/100 dollars to meet, until the taxeS are collected, the 1980, current expenditures of the Corporation for the year"including the amounts required for the purposes mentioned in subsection (1) of the said Section 332. and to give, on behalf of the Cor- poration, to the Bank a promissory note or notes. sealed with the corporate seal and signed by them for the moneys so borrowed with interest at a rate not exceeding PRIME per centum per annum, which may be paid In advance or otherwlae. 2. All sums borrowed from the said Bank, for any or all of the purposes mentioned in the said Section 332. shalt, with interest thereon, be a charge upon the whole of the revenues of the Corporation for the current year and for aU preceding years, as and when such revenues are received. 3. The Treasurer is hereby authorized and directed to apply in payment of all sums borrowed pursuant to the authority of this By-law, as well as all other sums borrowed in this year and any previous years, from the said Bank for any or aU of the purposes mentioned In the said Section 332, together with interest thereon, all of the moneys hereafter collected or received on account or realized in respect of the taxes levied for the current year and preceding years and all of the moneys collected or received from any other source, which may lawfully be applied for such purpose. Passed this 17th day of Seotember 1929. V /J ~- .e;:";TIi . (Th. ..do~.~""'o..l 'Iarden ~_."'-:::,,-~-r:-~~ CORPORATE ,= 297 COUNTY OF ELGIN By-Law No. 80-39 "BEING A BY-LAW TO REPEAL BY-LAW NO. 2283. WHICH PROVIDES FOR THE LICENCING. REGULATING AND GOVERNING AUCTIONEERS. II WHEREAS By-Law No. 2283 provides for the licencing, regulating and governing of auctioneers; and WHEREAS enforcement on a County basis without the use of a by-law enforcement officer, is very difficult; and WHEREAS the County Council feels that it can be done more effectively at the local municipal level. NOW THEREFORE effective January 1st, 1981, By-Law No. 2283 be and t~e same is hereby repealed. READ a first time this 17th day of September, 1980. READ a second time this 17th day of September, 1980. READ a third time and finally passed this 17th day of September, 1980. ~!4--rJ G. C. Leverton, Clerk. '/ t1 ~L.A,f- L. A. L nghurst, Warden. 298 COUNTY OF ELGIN By-Law No. 80-40 "BEING A BY-LAW TO FURTHER AMEND BY-LAW NO. 79-46. A BY-LAW TO PROVIDE FRINGE RRNF:FT'rS 1'n A T.T. RM'PLOYEES." WHEREAS By-Law No. 79-46, as amended by By-Law No. 80-28, provides for fringe benefits to all employees of the County of Elgin who are not covered by a collective agreement or included in the management category; and WHEREAS it is deemed advisable to amend the "VACATIONS" section to provide that part time employees receive a higher percentage based on length of service than is provided under The Employment Standards Act. NOW THEREFORE Section 2 entitled "VACATIONS" of By-Law No. 79-46 be amended by adding the following subsection: 2.02 (g) Every employee who is engaged on a regular part-time basis and not covered by a working agreement, shall be paid as follows for vacation pay: Hours Worked as of December 31st Less than 8,320 4% of prior year's earnings Over 8,320 6% of prior year's earnings Payment shall be subject to limitations as out- lined in Subsection 2.02 (e). This by-law shall become effective January 1st, 1981. READ a first time this 17th day of September, 1980. READ a second time this 17th day of September, 1980. READ a third time and finally passed this 17th day of September, 1980. G. C. Leverton, Clerk. '/ If ~""L~ 1. A. onghurst, Warden. ~~~ 299 COUNTY OF ELGIN By-Law No. 80-41 "A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE SEPTEMBER SESSION. 1980. " WHEREAS by Section 9 of the Municipal Act~being Chapter 284 of the Revised Statutes of Ontario, 1970, the powers of a municipal corporation are to be exercised by its council; AND WHEREAS by Subsection 1 of Section 241 of the Municipal Act, being Chapter 284 of the Revised Statutes of Ontario, 1970, the powers of every Council are to be exercised by By-Law; AND WHEREAS it is deemed expedient that the proceed- ings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law; NOW THEREFORE the Municipal Council of the Corpo- ration of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the Corpo- ration of the County of Elgin in respect of each recommendation contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meet- ings held during the September 1980 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding 'section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 17th day of September. 1980. READ a second time this 17th day of September, 1980. READ a third time and finally passed this 17th day of September, 1980. G. C. Leverton, Clerk. Ytl4~ L. A. Longhurst, Warden. ./-~_'----<--< ~.J 300 October Session - First Day Wednesday the 15th day of October 1980 The Elgin County Council met this day at the County Municipal Building, St. Thomas, in accordance with adjournment. -' The Warden in the Chair. Warden Longhurst welcomed the boy and girl guests of the Councillors and hoped that they learned something of County Government during the day. ROLL CALL - All Members present except Deputy Reeve Martyn, Deputy Reeve Pettit and Reeve Lashbrook. Arrived after Roll Call - Deputy Reeve Fischer - 10:58 A.M. Moved by Reeve Hodgson Seconded by Deputy Reeve Ripley That the minutes of the September 1980 Session of the Elgin County Council be adopted. - Carried. The following Communications were read and referred to the various Committees: ~ l. with March From the Ministry of Transportation and Communications list of courses offered throughout January, February and 1981. - Referred to the Roads Committee. 2. From Mr. Jim McGuigan, M.P.P., Kent-Elgin, with a copy of the reply he received from the Honourable Herb Gray, Minister of Industry, Trade and Commerce re: deferring implementation of the Metric System. - Referred to the County Government Committee. 3. From the Minister of Intergovernmental Affairs with details of the 1981 Ontario Municipal Training Program. - Referred to the Personnel Committee. 4. From the Institute of Municipal Assessors of Ontario with a copy of a "Policy Statement Market Value Assessment". - Referred to the County Government Committee. 5. From the Town of Aylmer Committee of Adjustment with notice of a hearing set for October_7th, 1980 for a minor variance for Mr. Abe L. Wiebe of 106 Moore Avenue. - Referred to the Roads ~ Committee. 6. From the Ontario Municipal Management Development Board with information on a one-day seminar for educators and municipal officials set for October 23rd in London. - Referred to the Per- sonnel Committee. 7. From the Ministry of Transportation and Communications requesting that the County pass a resolution agreeing to the acceptance of the transfer of County Roads 26, 29 and 52 re: the St. Thomas Bypass. - Referred to the Roads Committee. 8. From the Township of Colborne with resolution for pro- vince to control the purchase of agricultural land by absentee foreign interests. - Referred to the Agricultural Committee. 9. From the Township of Bayham with copy of Restricted Area (Zoning) By-Law No. 2040. - Referred to the Roads Committee. 10. From the City of North York with resolution with respect to Terry Fox and his Marathon of Hope. - Referred to the Finance Committee. 11. From the Township of Southwold Committee of Adjustment with notice of public hearing of an application for minor variance set for October 9th for Francis and Shirley Earned. - Referred to the Roads Committee. - 2 - 12. From the Ministry of Agriculture and Food with registra- tion form and information on a "Save Our Soil" Conference to be held in Toronto, December 8, 9 and 10. - Referred to the Agricul- tural Committee. 13. From the Village of Port Stanley with notice of appli- cation to the Ontario Municipal Board for approval of By-Law 1967-80 to regulate land use passed pursuant to Section 35 of The Planning Act. - Referred to the Roads Committee. 14. From the Ministry of the Environment with a copy of an environmental assessment from the Ontario Hydro. - Referred to the Roads Committee. 15. From the Ministry of Housing with a copy of proposed amendment No. 4 to the Official Plan for the Central Elgin Planning Area and request for comments. - Referred to the Roads Committee. 16. From the Elgin East District Women's Institute with nom- inations for the Elgin County Pioneer Museum Board. - Referred to the Finance Committee. 17. From the President of the Association of Municipalities of Ontario requesting support in opposition of the federal govern- ment's dropping assistance to Canadian Municipalities, with neigh- bourhood improvement and water and sewer projects, next year. - Referred to the County Government Committee. 18. From the Minister of Intergovernmental Affairs with a copy of the remarks made at recent meetings held on the proposed new apportionment system. - Referred to the Finance Committee. 28. From the Ministry of Transportation and Communications advising that the O.P.P. will, upon request, enforce the Municipal Bridge Weight By-Law~; under Section 77 of The Highway Traffic Act. - Referred to the Roads Committee. 31. From the Ministry of Natural Resources with request to use Mr. Jack Baker during a one-day training session for five new tree commissioners in Oxford. - Referred to the Agricultural Committee. 34. From the Minister of Intergovernmental Affairs urging every municipality to review its internal procedures for budgeting control. - Referred to the Finance Committee. 35. From the Township of Malahide with a copy to the Thames Valley District Health Council re: centralized ambulance dis- patching. - Referred to the County Government Committee. 36. From the Township of- Malahide with letter advising of their intent to pass a by-law to close the road allowance between Concessions land 2, in front of Lots 4 to 9 inclusive. - Referred to the Roads Committee. 37. From the Regional Municipality of with respect to establishing level of noise vehicles and proposals for legislation re: to the Roads Committee. Peel with resolution created by motor mini bikes. - Referred 38. From the Town of Aylmer with a copy of an Appointment For Hearing from the O.M.B. re: proposed amendment of the Aylmer Official Plan and Zoning By-Law, set for 10:00 A.M., 18th day of November, 1980. - Referred to the Roads Committee. The following list of Communications were read and ordered filed: 19. that the 1981. From the Tillsonburg District Memorial Hospital advising Official Opening Ceremony has been postponed until Spring 20. From the Family & Children's Services with Allocation of Children in Care and Financial Statement for August 1980. 301 ~ ~ 302 _ 3 _ County Council, October Session, 1980 21. From Statistics Canada with the second in their series of informal newsletters for urban and regional planners in Ontario. 22. From the Ontario Municipal Board with two notices of appointment for hearings of appeals against decisions of the Elgin County Land Division Committee. 23. From the Ministry of Housing, Community Planning Advisory Branch, London, advising that they intend to devote more time to Elgin County in the future. 24. From Mr. Jim McGuigan, M.P.P., Kent-Elgin, and Mr. ,Ron McNeil, M.P.P., Elgin, acknowledging receipt of the letter re: A.M.O.'s recommendations re: subsidy on roads. 25. From the Minister of Public Works Canada advising that effective April 14th, 1980 the responsibility for administering the Municipal Grants Act rests with his Ministry. 26. From A.M.O./A.C.R.O. Sub-Committee on Children's Services with August 28th, 1980 issue of "SHORTS". 27. From the Association of Property Standards Officers with newsletter #21 dated September 1980. 29. From the Ministry of Community and Social Services with the June edition of the Children's Aid Society Day-Care Trends for Elgin County. 30. From the Bank of Montreal with notice of an increase in the Bank Prime Municipal rate will be 13% effective October 3rd, 1980 32. From the Association of Municipalities of Ontario with copies of the following A.M~O. Reports: #30 Mortgage Interest' Rates #31 Supplement to A.M.O.'s Response to the Draft Planning Act Parkland Conveyance Standards Boarding and Lodging Homes and Domiciliary Care Hostels #34 The General Welfare Assistance Act: Administration Costs #35 Social and Economic Criteria Used in Ontario Hydro's Site Selection Process Public Swimming Pools - Ontario Reg. 792/77 Mineral Aggregate Resource Policy. #32 #33 #39 #42 33. From the International Joint Commission with Newsletter No. 3 entitled Lake Erie Water Level Study. 39. From the Ministry of Housing with an explanation of Section 35a of The Planning Act (site plan control). 40. From the Bank of Montreal with a notice of a decrease in the Bank Prime Municipal rate to 123/4% effective October lOth,1980 Mr. Richard Haddow, Council's appointee to the Thames Valley District Health Council, was present to report on activities during the year. It was moved by Reeve Shaw that he be now heard. He explained that the Nursing Home Study Phase 1 is complete and should be available for Council sometime in November. He briefly touched on the following topics: (1) Mental Health Committee (2) Doctor's Availability Study (3) Central Ambulance Dispatch. The Report of the Homes for Senior Citizens Committee was presented by Reeve Binks and adopted on motion of Reeve Binks and Reeve Emerson. The Report of the Roads Committee was presented by Reeve Kelly and adopted on motion of Reeve Kelly and Reeve Caverly. 4 - The Report of the Library Board was presented by Deputy Reeve Stewart and adopted on motion of Deputy Reeve Stewart and Deputy Reeve Neukamm. Reeve Phillips reminded Members of Council of the request from the Elgin Military Museum for military artifacts. Deputy Reeve Monteith reviewed the itinerary for the children guests of County Council. He requested that they be allowed to sit in on Committee meetings. Moved by Deputy Reeve Neukamm Seconded by Reeve Fleck That the guests of the Councillors be allowed to attend the Committee meetings. - Carried. A delegation from the Ambulance Services Branch, Ministry of Health, w~s present to ~eview Central Ambulance Dispatch Ser- vices. It was moved by Reeve Emerson that they now be heard. Mrs. D. G. Zerebecki, Regional Manager, Southwestern Ontario, was on hand to introduce an employee of the Ministry of Government Services who gave a slide presentation on Central Ambulance Dispatch Service. Present in the audience were representatives from: Thames Valley District Health Council St. Thomas-Elgin General Hospital Tillsonburg District Memorial Hospital. A lengthy question and answer period followed the slide -presentation. Moved by Reeve McBrien Seconded by Reeve Caverly That we do now adjourn to meet again on October IS. 1980 at 2:00 P.M. - Carried. Council Re-Convened. ROLL CALL - All Members present except Deputy Reeve Pettit, Reeve Lashbrook and Reeve Bradfield. The Report of the Social Services Committee was presented by Reeve Shaw and "adopted on motion of Reeve Shaw and Deputy Reeve Fischer. The Report of the, Reception and Entertainment Committee was presented by Deputy Reeve Monteith an~ adopted on motion of Deputy Reeve M~nteith and Deputy Reeve Neukamm. The Report of the Finance Committee was presented by Reeye F~eck and adopte~ on mo~ion of Reeve Fleck an? ~eeve Green. The Report of the County Government Committee was pre- sented by Reeve Campbell. Moved by Reeve Campbell Seconded by Reeve Caverly That the County Government Committee Report be adopted. An amendment was Moved by Reeve Shaw Seconded by Reeve Kelly That item 4 of the County Government Committee Report be '-/ amended by deleting the word "endorsed" and replacing it with "received". Deputy Reeve Neukamm requested a recorded vote. 303 ~ ''--./ 304 _ 5 - County Council, October Session, 1980 YEAS Kelly (2), Fischer, Campbell, Walters, Longhurst (2), Shaw (2), Martyn (2), Green (2), Stewart, McBrien (2), B~nks, Phill~ps, Ripley, Fleck. TOTAL 20. NAYS ~ Monteith (2), Caverly (2), Neukamm (2), Wilson, Glover (2), Emerson, Hodgson, Liebner. TOTAL 12. The amendment carried. The original report, as amended, was voted upon and carried. The Report of the Personnel Committee was presented by Deputy Reeve Glover and adopted on motion of Deputy Reeve Glover and Reeve Shaw. The Report of the Agricultural Committee was presented by Reeve Caverly and adopted on motion of Reeve Caverly and Deputy Reeve Monteith. Moved by Deputy Reeve Neukamm Seconded by Reeve Fleck That By-Law No. 80-42 "Being a By-Law Consenting to the Stopping Up and Closing of a Road Allowance in the Township of Malahidell be read a first time. -J - Carried. Moved by Deputy Reeve Monteith Seconded by Reeve McBrien That By-Law No. 80-42 be read a second time. - Carried. Moved by Deputy Reeve Glover Seconded by Deputy Reeve Neukamm That By-Law No. 80-42 be read a third time and finally passed. - Carried. Moved by Reeve Green Seconded by Deputy Reeve Walters That By-Law No. 80-43 "To Regulate the Proceedings in the Municipal Council of the Corporation of the County of Elgin and the Officers and Committees Thereof11 be read a first time. '--' - Carried. Moved by Deputy Reeve Walters Seconded by Deputy Reeve Fischer That By-Law No. 80-43 be read a second time. - Carried. Moved by Deputy Reeve Walters Seconded by Deputy Reeve Fischer That By-Law No. 80-43 be read a third time and finally pas sed. - Carried. ~ Moved by Reeve Caverly Seconded by Deputy Reeve Glover That Elgin County Council request the Ministry of Health to upgrade the Ambulance Service in East Elgin. Copies to be sent to Ministry of Health Ambulance Services Branch, Thames Valley District Health Council and Ron McNeil, M.P.P. That letters from Aylmer and Malahide be included. - Carried. - 6 - Moved by Reeve Fleck Seconded by Reeve Green That By-Law No. 80-44 "A By-Law to Confirm Proceedings Municipal Council of the Corporation of the County of Elgin October Session, 1980" be read a first time. of the at the - Carried. Moved by Reeve Phillips Seconded by Reeve Kelly That By-Law No. 80-44 be read a second time. - Carried. Moved by Reeve Kelly Seconded by Deputy Reeve Martyn That By-Law No. 80-44 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Monteith Seconded by Reeve Wilson That we do now adjourn to meet again on November 19th, 1980 at 9:30 A.M. - Carried. G. C. Leverton, Clerk. L. A. Longhurst, Warden. 305 '--' 310 SOCIAL SERVICES COMMITTEE REPORT October Session, 1980 To the Warden and Members, of the Elgin County Council, The Social Services Committee reports as follows: 1. That the Director be authorized to attend a three- day Seminar in Toronto with expenses paid. 2. That the Director be authorized to hire a replace- ment for the field worker on maternity leave at the maximum increment level. ALL of which is respectfully submitted. ~ ./i/, tl ;Z;;~~ RECEPTION AND ENTERTAINMENT COMMITTEE REPORT October Session. 1980 To the Warden and Members of the Elgin County Council. The Reception and Entertainment Committee reports as follows: L to wear October That County Councillors and Officials be required their County uniform for the Warden's Banquet on 18th. 1980. ALL of which is respectfully submitted. K.{ ':':te~~/ Chat rman. ~, :r:r1 .,t~ 311 312 FINANCF. r.OMMITTEE REPORT October Session. 1980 To the Warden and Members of the Elgin County Council, The Finance Committee reports as follows: 1. That the resolution from the City of North York with respect to Terry Fox and his Marathon of Hope be filed. 2. That the nominations from the Elgin East District Women's Institute for the Elgin County Pioneer Museum Board be tabled to the -January Session, 1981. 3. That the remarks from the Minister of Intergovern- mental Affairs on proposed new apportionment system be filed. 4. That the letter from the Minister of Intergovern- mental Affairs urging every municipality to review its internal procedures for budgetary control be filed. ALL of which is respectfully submitted. r g R Fl,j J. ~ Fleck, airman. ~. .y9. /...,:1- f tl ~~' COUNTY GOVERNMENT COMMITTEE REPORT October Session, 1980 See m:endment lelow. To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1. That the letter from Mr. Jim McGuigan, M.P.P., Kent-Elgin, with a copy of the reply he received from the Honourable Herb Gray, Minister of Industry, Trade and Commerce re: deferring implementation of the Metric System be filed. 2. That the policy statement of the Institute of Munic- ipal Assessors of Ontario on market value assessment be filed. 3. We recommend that the concern of the Association of Municipalities of Ontario at Federal Government's possible dropping of the Community Services Contribution Program next year be s~pported. . 4. That the copy of the letter from the Township of Ma1ahide to the Thames Valley District Heal~h Council protest- ing centralized ambulance dispatching be endorsed. 5. That a by-law be prepared appointing the following as members of the County of Elgin Land Division Committee to hold office until January 1st, 1984: John V. McKinlay H. Paul deRyk. 6. We recommend that a letter be sent to each local municipality in Elgin County requesting that they make their views on the proposed central ambulance dispatch known to this Council, and a meeting be held with Mr. C. I. Black and Mr. Richard Haddow from the Thames Valley District Health Council 00 November 13th, 1980 at 1:30 P.M. ALL ~fWhich is respectfully submitted~ ,~~~<7 J. "D. Campbell~ Chairman. -. ~ :Pa..~ * Item 4 was amended by deleting the word "endorsed" and replacing with "received". 313 314 PERsnNNF.T. COMMITTEE REPORT October Session, 1980 To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That the letter from the Minister of Intergovern- mental Affairs with details of the 1981 Ontario Municipal Training Program be filed. 2. That the letter and information from the Ontario Municipal Management Development Board Ie: a one-day seminar October 23rd, 1980 in London be filed. 3. We recommend that the employment of Mrs. Beryl Amell, R.N. at Elgin Manor be extended for a six-month period, com- mencing December 1st, 1980, as she will be 65 years of age on November 10th. 4. We recommend that the employment of Mr. Jackson Baker, as Tree Commissioner and Weed Inspector, be extended for an eight month period ending August 31st, 1981 as he is over the age of 65 years and recommend that a replacement be hired in June of 1981 to work with Mr. Baker. 5. That we recommend that applications for the position of an Assistant County Engineer be called for. ALL of which is respectfully submitted. .VVV ~ Y:a..~ AGRICULTURAL COMMITTEE REPORT October SeSSion. 1980 To the Warden and Members of the Elgin County Council. The Agricultural Committee reports as follows: 1. That the resolution from the Township of Colborne petitioning the Province to control the purchase of agricul- tural land by absentee foreign interests be endorsed. 2. That the information from the Ministry of Agriculture and Food and registration form on a lISave Our Soil II conference to be held in Toronto December 8th. 1980 be filed. 3. We concur with the request of the Ministry of Natural Resources to use Mr. Jack Baker during a one-day Seminar for five ne~ tree commissioners in Oxford County. ALL of which is respectfully submitted. r/ /J ~" k ~ . ~":"//('4""", _" W. R. Ca.(.er1y. J-.. Chairman. /^ ~ /{l.~ 315 316 COUNTY OF ELGIN By-Law No. 80-42 "BEING A BY-LAW CONSENTING TO THE STOPPING UP AND CLOSING OF A ROAD ALLOWANCE IN THE TowNSHIP OF MALAHIDE." WHEREAS notice has been received from the Township of Malahide, indicating their intention to pass a by-law to stop up and close a part of the original allowance for road between Concessions 1 and 2, opposite Lots 4 to 9 inclusive, more particularly described on Schedule "A", attached and forming part of this by-law; and WHEREAS the County of Elgin has no objections to the passing of the by-law. THEREFORE the Municipal Council of the Corporation of the County of Elgin consents to the passing of a by-law, stopping up and closing the road allowance as described on Schedule lIAn. READ a first time this 15th day of October. 1980. READ a second time this 15th day of October. 1980. READ a third time and finally passed this 15th day of October, 1980. G. C. Leverton, Clerk. y tl ;~/~ L. A. Longhurst, Warden. ~~ SCHEDULE HA" By-Law No. 80-42 ALL AND SINGULAR that certain parcel or tract of land and premises, situate, lying and being in the Township of Ma1ahide in the County of Elgin and Province of Ontario being composed of the original allowance for road between Concessions land 2 opposite Lots 4 to 9 inclusive, more par- ticularly described as-follows: COMMENCING at a point in the Easterly limit of the road as established by By-Law 146 by the London District Council of General Quarter Session on 7th October, 1837 at its intersection with the Northerly limit of the or~ginal allowance for road between Concessions I and 2 opposite said Lot 4 said point being distant 696' more or.less measured Easterly along the said Northerly limit from a point in the South-West angle of said Lot 4 Concession 2; THENCE Southerly across the said original road allowance on the production of the Easterly limit of the said By-Law road, a distance of 66' to the Southerly limit of the original concession road; THENCE Easterly along the Southerly limit of the said original road allowance opposite Lots 4. 5. 6, 7, 8 and 9 to the North-East angle of said Lot 9 Concession 1; THENCE Northerly across the road allowance, a dis- tance of 66' to the South-East angle of Lot 9 Concession 2; THENCE Westerly along the Northerly limit of said original road allowance opposite Lots 9, 8, 7, 6. 5 and part of Lot 4 to the place of beginning. 317 318 COUNTY OF ELGIN By-Law No. 80-43 "TO REGULATE THE PROCEEDINGS IN THE MUNICIPAL COUNCIL OF THE CORl'ORATTON OF THE COl1N1Y OF ELGIN AND THE 01"FTC"RS AND COMMITTEES THEREOF.1t WHEREAS it is expedient to regulate the proceedings in Council and in Committees of the same, -and the Officers of the Corporation of the County of Elgin, and to amend and consolidate all other By-Laws relating to the proceedings in Council, THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: PROCEEDINGS IN COUNCIL I MEETINGS AND ADJOURNMENT dF COUNCIL 1. In all the proceedings had or taken in the Municipal Council of the Corporation of the County, of Elgin, the following rules and regulations shall be observed, and shall be the rules and regulations for the order and despatch of business in the said Council, and of the Committees of the said Council. 2. A member of a county council shall not take h~s seat until he has filed with the clerk of the county council a certifi- cate(Form 19) under the hand of the clerk of the municipality for which he was elected and the seal of the corporation. (The Municipal Act, Section 185) 3. The first meeting of council, after a regular election and the first meeting in the second year of its term, shall be held at the hour of two o'clock in the afternoon on the second Wednesday in December, (except when the first day of December falls on a Wednesday, in which case it shall be the third Wednesday) and for every other day or sitting in the session, such hour shall be regulated at the previous adjournment. 4. Unless there shall be a quorum present in half an hour after the time appointed for the meeting of Council, the Council shall then stand absolutely adjourned until the next regular hour of meeting, and the Clerk or Deputy Clerk shall, if required by two members, take down the names of the members present at the expiration of such half hour. 5. The Council shall always adjourn at the hours of twelve o'clock, noon, and six o'clock, afternoon, if in session at these hours, unless otherwise determined by a vote of a majority of the members present. 6. The Council shall always adjourn at the hour of eleven o'clock, evening, if in session at that hour, unless otherwise determined by a vote of two-thirds of the members present. 7. The members of the Council shall not leave their places, on adjournment, until the Warden or other presiding officer leaves the chair. II ORDER OF PROCEEDINGS IN COUNCIL 1. As soon after the hour of meeting as there shall be a quorum present, the Warden shall take the chair and members present shall be called to order. - 2 - 2. In case the Warden shall not be in attendance, the Clerk or Deputy Clerk shall call the meeting to order, until a Chairman shall be chosen, and the member so chosen to preside shall take the chair during the absence of the Warden, but at the meeting only at which the member has been so chosen. 3. Immediately after the Warden or other Presiding Officer shall have taken his seat at the first day of each Session, then the minutes of the preceding Session as mailed to each member shall be confirmed as read or amended and shall be signed by the Warden and Clerk of Deputy Clerk. 4. Every member, previous to his speaking' to any question or motion, shall rise from his seat and address himself to the Warden or other Presiding Officer. 5. When two or more members rise at once, the Warden shall name the member who is to speak first, but his decision shall be subject to an appeal by Council and may be overruled by a majority vote thereof. 6. Every member present when a question is put shall vote thereon, unless the Council shall excuse him, or he be personally interested in the question, but such interest must be resolvable into a personal pecuniary profit, or such as is peculiar to that member and not in common with the interests of the County at large, or as covered by legislation dealing with matters of a con- flict of interest. 7. When the Warden or other Presiding Officer is putting the question, no member shall walk across or out of the room, nor interrupt the speaker, except to a question of order, nor pass between the speaker and the chair, and no councillor shall leave his place during the sitting of the. Council 'without turning to the chair as he retires, and making a bpw in such a manner as that any member present may have an opportunity to object to the absence of such retiring member. 8. Any member called to order shall at once sit down, unless permitted to explain, and the ruling of the Warden or other Presiding Officer shall be~final?unless otherwise decided by the Council on an appeal from such ruling. '.' 9. No member shall speak disrespectfully of The Reigning Monarch, nor of any of the Royal Family, nor of the Governor- General, Lieutenant-Governor, Or other person administering~he Government of the Dominion, or of this Province; nOr.shall he ,use offensive, words against this Council, or against any mem~er thereof. 10. No member shall smoke in the Council Chamber while Council is in Session. 11. No member shall speak beside the question in debate. 12. Any member may require the question or motion under dis- cussion to be read at any time during the debate, but not so as to interrupt a member while speaking. 13. No member shall speak more than once on the same question, without leave of the Council. exdept in explanation of a material part of his speech, which may have been misconstrUed; but then he is not to introduce new matter. The mover and seconder may speak a second time. 14. After a motion is passed, or a report adopted~ no motion to alter or amend the same shall be considered during the same Session of Council, unless the motion to alter or amend is moved and seconded by two members from among those who yoted with the majority that carried said motion or report. 15. Upon a division of any question before the Councilor any Committee thereof, except Committee of the Whole, 'and if required by any member of Councilor the Committee, the names of those voting on the matter before the Councilor the Committee shall be recorded YEA and NAY as the members vote on the question. 319 320 - 3 - 16. Questions under the proper order of the day may be put to the Warden or other Presiding Officer; or through him to any member of the Council, relating to any motion, or other matter connected with the business of the Councilor the affairs of the County, but no argument or opinion is to- be offered. nor any facts stated. except so far as may be necessary to explain the same; and in answering any such questions a member is not to debate the matter to which the same refers. 17. It shall be lawful for the Warden or other Presiding Officer. subject to an appeal to the Council, to order the doors of the Council Chamber to be closed; and when the doors shall be directed to be closed, all persons, except the members, the Clerk, and the Deputy Clerk shall retire, and/or, expel or exclude from any meeting any person who is guilty of improper conduct. III ORDERS OF THE DAY 1. The Clerk or the Deputy Clerk shall have prepared for the use of the members the general order of the day, containing: 1st. 2nd. 3rd. 4th. 5th. 6th. 7th. 8th. 9th. 10th. 11th. Roll Call Confirmation of Minutes Reading Communications Presenting Petitions and Delegations Enquiries by Members Giving Notice Reports of Committees Unfinished Business New Business Consideration of By-Laws Adjournment. 2. The business shall, in all cases, be taken up in the way in which it stands upon the orders of the day" unless otherwise determined by a vote of a majority of the members present taken without debate thereon. 3. All motions shall be in writing, except to dispose of reports or communications, or to refer to Committees, and shall be seconded before being debated or put to vote; and all motions shall be read and shall then be conveyed to the Warden, who may again read the same. 4. After a motion has been received by the Warden or other Presiding Officer, it shall be deemed to be in possession of the Council, but may be withdrawn at any time by consent of a majority of the members present. 5. A motion to refer the main motion to a Committee shall preclude all amendment of the main question until decided. 6. vote until A motion to adjourn shall always be in order unless a is being taken, but no second motion to adjourn shall be made after some intermediate proceedings shall have been laid. 7. All amendments shall be put in the reverse order in which they are moved; and every amendment submitted shall be reduced to writing, and be decided upon or withdrawn before the main question is put to vote. 8. Only one amendment shall be allowed to an amendment, and any amendment more than one must be to the main question. 9. When the question under consideration contains distinct propositions, upon the request of any member the vote upon each proposition shall be taken separately. 321 - 4 - 10. After any question is finally put to vote by the Warden or other Presiding Officer, no member shall speak to the question, nor shall any other motion be made until after the result is declared; and the decision of the Warden or other Presiding Officer as to whether the question has been finally put shall be conclusive. 11. Whenever the Warden or other Presiding Officer is of opin- ion that a motion offered to the Council is contrary to law. nrthe rules and privileges of-the Council, he shall apprize the members thereof immediately before putting the question thereon. and quote the law Or rule or authority applicable to the case, without argu- ment or comment. 12. Members shall always take their places when any division is called for. 13. When the Warden or other Presiding Officer is called on to decide a point of order or practice. he shall state rule or authority applicable to the case, without argument or comment, when required. 14. The Warden or other Presiding Officer may vote with the other members on all questions, and any question on which there is an,equality of votes shall be deemed to have been negatived, if the Warden has voted. IV ORDER OF PROCEEDINGS IN COMMITTEE OF THE WHOLE 1. Whenever it shall be moved and carried that the Council go into a Committee of the Whole, the Warden or other Presiding Officer shall leave the chair, and shall appoint a Chairman of Committee of the Whole, who shall maintain order in the Committee, and who shall report the proceedings of the Committee. 2. The rules of the Council shall be observed in Committee of the Whole, with the exception of Section II, paragraph 10, so far as may be applicable, except that no motion shall require to be seconded, but no motion for the previous question, Or for an adjourn- ment, shall be allowed; and in taking the YEAS and NAYS the names of the members shall not be recorded, nOr shall the number of times 'of speaking on any question be limited. 3. Questions of order arising in Committee of the Whole shall be decided by the Chairman, subject to an appeal to the Council, and if any sudden disorder should arise in the Committee, the Warden or other Presiding Officer will resume the chair, without any ques- tion being put. 4. On motion in Committee of the Whole to rise and report, the question shall be decided without debate. 5. A motion in Committee of the Whole to rise without report- ing, or that the Chairman leave the chair, shall always be in order, arid shall take precedence of any other motion. On such motion debate shall be allowed, and on an affirmative vote the subject referred to the Committee shall be considered as disposed of in the negative, and the Warden or other Presiding Officer shall resume the chair and proceed with other business. V READING OF BY-LAWS AND PROCEEDINGS THEREON 1. Every by-law shall be introduced by the Clerk or Deputy Clerk and shall be authorized by a Committee of Council. 2. When a by-law is read in the Council, the Clerk or Deputy Clerk shall certify the readings, on the back thereof. After by- laws have passed he shall be responsible for their corrections should they be amended. 3. The question: shall be decided without second time before it is is signed by the Warden. "That this by-law be now read a first time", amendment or debate, and shall be read a committed, and read a third time before it 322 - 5 - 4. Any by-law for the appropr~at~on of money, brought ~n on the report of a Comm~ttee of the Whole, shall pass through all ~ts stages without being again referred to the Committee of the Whole, unless upon special motion in writing. 5. All amendments made in Committee of the Whole shall be reported by the Chairman to the Council, through the Warden or other Presiding Officer, who shall receive forthwith; After report, the by-law shall be open to debate and amendment before it is ordered for a third reading. When a by-law is reported without amendment, it is forthwith ordered to be read a third time-at such time as may be appointed by the Council. 6. All by-laws adopted shall be printed in the proceedings of the Council. VI PETITIONS AND COMMUNICATIONS 1. Every petition, protest, or other written application intended to be presented to the Council, must be fairly written or printed on paper, and signed by at least one person. 2. Every member presenting any petition, protest, or other written application to the Council, shall examine the same, and shall be answerable that they do not contain any impertinent or improper matter, and that-the same is respectful and temperate in its language; he shall also endorse thereon the name of the applicant and the sub- stance of such application, and sign his name thereto, which endorse- ment only shall be read by,~he Clerk, unless a member shall require the reading of the paper, in which case the whole shall be read. 3. All petitions or other written com~unications on any sub- ject within the cognizance of any Standing Committee shall, on pre- sentation, be referred to the proper Committee by the Warden without any motion; ~nd no member shall speak upon, nor shall any debate be allowed on the presentation _of any petition or other communication to the Council; but any member may move that in referring said petition qr other communication certain instructions may be given by the Council, or that the. said petition or communication complain of some present personal grievance, requiring immediate remedy, the;ffiatter contained therein may be brought into immediate discussion and dis- posed of fOrthwith. . 4. Any person or group of persons, wishing to address County Council" shall be required to make the necessary arrangements through the County Clerk, at least fourteen (14) days prior to' the date of the Council Session. Written briefs shall be provided, so" that suf- ficient time will permit distribution to the members of Council prior to the said Session. VII ORGANIZATION OF COMMITTEES 1. The Warden shall appoint a Committee of four members of Council to strike the Standing Committees for the year and appoint representatives to various boards. The Warden shall be, ex-officio, a member of all the Standing Committees, and is considered to be one of the number shown to be on each of the Committees. 2. A majority of the number of members composing any Standing or Select Committee, shall be a quorum to do business. 3. There shall be annually appointed, at the first meeting of each Council, the following Committees which shall compose the Standing Committees of the Council for the year: 1st. 2nd. 3rd. 4th. 5th. 6th. 7th. 8th. Finance Agricultural Property County Government Social Services Homes for Senior Citizens County Roads Personnel qrh. ~~~pnr;nn ~nd Entertainment. 323 - 6 - 4. Each Standing Committee of the Council, except where otherwise specially provided, shall consist of such members of the Council, not exceeding one member from each Municipality, excluding the Municipality represented by the Warden as the Council shall name as aforesaid. 5. The members of each Standing Committee shall, at their first meeting, elect a chairman from among themselves, and as soon as such chairman has been elected, the time of the future regular meetings of the Committee shall be determined by the members thereof, and also the hour at which each of such meetings shall be held. 6. The time and place of meetings ,of Committees during Sessions of Council shall be arranged with the Clerk or Deputy Clerk by the chairman, and in his absence by the Clerk or Deputy Clerk. 7. Special meetings of Committees may be called by the chair- man whenever he shall consider it necessary to do so, and it shall be the duty of the chairman, or in his absence the ,Clerk or Deputy Clerk of the Council. to summon a special meeting of Committee whenever requested in writing to do so by a majority of the members of the Committee. 8. Members of the Council may attend the meetings of any of the Committees. but shall be seated in the public area and shall not be allowed to vote nor take any part. in the discussion or debate, unless requested to do so by the chairman. VIII COMMITTEE MEETINGS 1. The business of the respective Standing apd Select. Com- mittees shall be conducted under the following regulations: (a) The Chairman shall preside at every meeting and shall vote on all questions submitted, and in case of an equal division the question shall be passed in the negative. (b) He shall sign all such orders and documents as the Committee may legally order. (c) In his absence, one of the other members shall be elected to preside, who shall discharge, the duties of the Chairman for the meeting until the arrival of the Chairman. (d) No order or authority to do any matter Or thing shall be recognized is emanating from any Committee unless it is in writing, .or unless it is signed by the Chairman, or Acting Cnairman, or Secretary thereof. IX DUTIES OF COMMI~EES 1. The general duties of all the Standing and Select Com- mittees of the Council shall be as follows: (a) To report to the Council from time to time, when- ever desired by the Council. and as ofte~ as the inter- ests of the County may require. on all matters connected with the duties imposed on them respect~vely, and to recommend such action by the Council in relation thereto as may be deemed necessary. (b) To cause to be prepared and introduce into the Council, all such by-laws as may be necessary to give effect to the reports or recommendations of the re- spective Committees that are adopted by the Council. (c) To consider and report respectively on any and all matterS referred to them by the Councilor Warden, the Chairman signing such report and bringing up the same. 324 7 X FINANCE COMMITTEE 1. The Finance Committee shall be composed of all the members of County Council. 2. It shall be the duty of the Finance Committee to present to the Council not later than June in each year a full and partic- ular exhibit of the financial affairs of the Council at the termination of the preceding financial year, together with an estimate of the amount required to be raised by assessment during the current year. 3. To report to the Council not later than April 1st, in each year, as to the manner in which the revenue required for the current year should be raised. 4. To receive all approved budgets from the various Com- mittees and Boards for the purpose of reviewing and recommending adoption to County Council. 5. To review and recommend grants for scholarships. 6. . To provide liaison with the County Board of Education in the form of a four (4) member Committee and the Warden. 7. 8. performed are fully To report and advise on Library activities. To see that all duties and services which by the Treasurer, and the officers in his executed. ought to be department, 9. .. To determine a fair and equitable apportionment of County Rate for each year. XI AGRICULTURAL COMMITTEE 1. The Agricultural Committee shall be composed of all the rural Reeves, plus one representative from an urban municipality. 2. To supervise and instruct work carried on by the Weed Inspector and Tree Commissioner. 3. To review all grants pertaining to agriculture and make recommendations on same to the Finance Committee. XII PROPERTY COMMITTEE 1. The Property Committee shall be composed of five (5) members. 2. It shall be the duty of the Property Committee to con- sider and report on all affairs in connection with the repairing, purchasing, leasing or selling of County property, exclusive of property bought for road purposes. 3. To regulate and have superV1S10n of all matters connected with the Jail, CourtHouse, Registry Office, Municipal Building, Museum and all grounds and buildings belonging to the County except the Homes for Senior Citizens and the property and buildings used by the Road Department. The Committee to be authorized to approve and pass all accounts in connection with above and issue orders on the County Treasurer for payment of accounts. XIII COUNTY COVERNMENT COMMITTEE 1. The County Government Committee shall be composed of eight (8) members. 2. It shall be their duty to consider and make recommenda- tions to the County Council of all proposed changes effecting the present functions of County Council. 325 - 8 - 3. mileage Warden. To make recommendations with regard to remuneration and rates of -County Councillors, Committee Members and the 4. To study and make recommendations with respect to all proposed restructuring of local government within the County. 5. To study and make recommendations with respect to indus- trial and recreation matters. XIV SOCIAL SERVICES COMMITTEE 1. The Social Services Committee shall be composed of five (5) members. 2. It shall be their duty to regulate and have superv~s~on of all matters connected with the Department of Social Services and other related Social Services. 3. To hire help when needed, except the Director or Deputy Director. 4. To report to the Elgin County Council from time to time or whenever requested by the Council, on all matters connected with the duties imposed on them. XV HOMES FOR SENIOR CITIZENS COMMITTEE 1. The Homes for Senior Citizens Committee shall be composed of five (5) members, all of whom shall be entitled to vote on all matters, and two (2) advisory members who shall have no voting privileges. 2. It shall be the duty of the Homes for Senior Citizens Committee to regulate and have supervision of all matters connected with Homes for Senior Citizens and be authorized to approve and pass all accounts and issue orders on the Treasurer for payment of same. mI COUNTY ROADS COMMITTEE 1. The Roads Committee shall be composed of the following: Five (5) rural voting members Two (2) rural advisory members One (l) urban voting member One (l) urban advisory member. The Warden shall be considered as one of the voting members. 2. It shall be the duty of the County Roads Committee to co-operate with and direct the County Road Superindent in the con- struction and maintenance of county roads and bridges, and that the said Committee be authorized to approve and pass all accounts for work on said roads and to issue orders on the County Treasurer for payment of same. 3. The Chairman or Warden and the County Road Superintendent may authorize in writing, a payment, not exceeding a total of $3,000.00 for emergency reasons, where necessary between Roads Committee meetings. XVII PERSONNEL COMMITTEE 1. The Personnel Committee shall be composed of five (5) members. 326 - 9 - 2. It shall be their duty to review from time to time and at least once each year the salaries. salary schedules and fringe benefits related to employees who are not covered by a Union or Association agreement. 3. To set up a salary schedule for new positions when they are created and not covered by a Union or Association agreement. 4. To be the negotiating committee, with power to add advisory people, when negotiating an agreement with a Union or Association representing employees of the County of Elgin. 5. tion of To advertise for, and interview applicants for the Head of a Department or his/her assistant or deputy. To study and recommend to County Council all reclassifi- of personnel, changes in fringe benefits, mileage rates, non Union or non Association emp~oyees. posi- 6. cations etc. of 7. To make recommemdations to the Elgin County Council with respect to any of the ~bove duties. XVIII RECEPTION AND ENTERTAINMENT COMMITTEE 1. The Reception and Entertainment Committee shall be .com- posed of ten (10) members. 2. To be responsible for and to make all the necessary arrangements for the annual Warden's Banquet, and Warden's Reception after the annual election. 3. To be responsible for arranging for meals e.tc. for each meeting of County Council. 4. To arrange, when.required, any function involving enter- tainment etc. for the County. XIX APPOINTMENT AND DUTIES OF OFFICERS OF THE CORPORATION The duties of the various officers of the Corporation, in addition to those prescribed by law, or any By-Law or Resolution of the Council, shall be as follows: xx TREASURER AND/OR DEPUTY TREASURER 1. The Treasurer shall be the Head of the Financial Depart- ment of the Corporation, and shall be the principal officer and adviser of the Corporation, through the Finance Committee, in all matters relating to the monetary and financial operations of the County, and especially with regard to its debt, and the estimates to be prepared annually for providing the ways and means for pro- tectingthe same, and meeting the annual expenditure, with a care- ful regard to the maintenance of the County credit. 2. The security of the Treasurer, as required by law, shall be by guarantee bond of any good and sufficient Company o~ Associ- ation duly incorporated for granting bonds of suretyship for parties holding positions of trust, and as to the amount of the same and all other particulars, shall be subject to the approval of the Council. 3. The Treasurer shall keep or cause to be kept, according to the most approved system of bookkeeping, such books of account as may be necessary to show distinctly the receipts and disburse- ments, and all other reckonings and accountings of what nature or kind, soever, connected with the monetary transactions of the Corporation. 4. He shall also keep special books and registers for re- cording the debenture debt of the Corporation, the retirement of the coupons or interest warrants of the same, and all other changes in the same. 327 - 10 - 5. He shall use all diligence in enforcing the prompt col- lection of all.rates, interest, rentals, or other dues of the Corporation, and where necessary, enforce payment of the same by a prompt recourse to legal process. 6. He shall be the custodian of all titles and evidence of titles, deeds, insurance policies, mortgages, leases, bonds, agree- ments, or other instruments relating to the property. and rentals of the County, and shall only allow the same to be taken from his office on the order of the Councilor on the requisition and receipt of the County Clerk, or the Deputy Clerk. or the County Solicitor, for use in any legal procedure or on the order to produce of any Court of Law or equity. 7. He shall further be the custodian of all bonds and secur- ities of fidelity given for the faithful discharge of the duties of officials and servants of the Corporation, save, his own, which shall be deposited with the County Clerk~ or Deputy Clerk or otherwise as the Council maydirett. 8. H~ shall be guided in the payments and disbursements of his office by the By-Laws, Rules and Regulations of the Corporation with regard to the passing and verification of accounts by the sev- eral Committees, or by statutory or other authority, and by the appropriations made for their liquidation, advising with the CoroM mittee of Finance or the Council when requisite. 9. He shall, as early as .may be after the close of the finan- cial year, cause to be prepared for publication any statements of assets and liabilities, and such other information regarding the County debt, and any other special accounts of the Corporation, as may be required by the Council. 10. He shall generally superintend the transactions of his department, and the officer of the same, and duly compare, check, and verify the entries of receipts and disbursements with the accounts and vouchers of the same, and with the books of the office. 11. The accounts and transactions of his department shall be subject to an audit by the County Auditors as the Council may direct, and these shall prepare the Annual Detailed Audit and Abstract Report of Receipts and Expenditures. XXI COUNTY CLERK AND/OR DEPUTY CLERK 1. It shall be the duty of the County Clerk or Deputy.Clerk to perform the duties requiTed of him by statutory or other authority. 2. To notify each member of the Committees to which tbey are appointed under this By-Law, as soon as the appointment has been made, of the time and place at which the first meeting of the Com- mittee will be held. 3. To give notice to the members of the Council of all spe- cial meetings thereof; said notice to be mailed to each member at his residence or place of business. 4. To have charge of the County seal and only to attach the same to any doc~ent connected with the Corporation. 5. To attend all meetings of Committees when requested by Chairman, Acting Chairman or Warden, and act as Secretary thereof. 6. He shall be generally responsible for the care and proper maintenance of all buildings on the Court House Block, including minor repairs. XXII ENGINEER 1. It shall be the duty of the County Engineer: To report to the Council, at each Session if necessary, as to the improvements and repairs which, in his opinion, should be undertaken by the Corporation; and also to present to the said Committee a supplemen- tary report as to any additional improvements and repairs to be undertaken during the year, and which were not included in the last orecedin2 reoort. 328 - 11 - 2. To have the general superintendence and control of employees of the Department in the carrying out of all works construction and repair of buildings ordered by the Council (Property Committee). 3. To be responsible to the Council for the due performance of all such work, unless by the resolution, by-law, or contract for the same, such works have been entrusted to some other engineer or architect. all of 4. To decide upon, select and employ such personnel as may be required from time to time for any Corporation work under his control which has not been let by contract; and such employees shall be paid by the County upon the Engineer's certificate, reported to the Treasurer, and shall be subject to dismissal at any time by him or the Council, and all such appointments and dismissals shall be reported to the County Roads Committee. 5. To examine and certify all bills for material and labour against the Corporation for works in his charge, and to make or cause to be made, the surveys and examinations necessary for the purpose. 6. To have general superintendence and control of all per- sonnel in his.department, and of all Corporation contractors, sub- ject to the terms of their respective contracts. 7. To report from time to time to the County Roads Committee, or to the Council, as the case may require, any obstruction he may meet with in the course of his duties or any other matter upon which he may require advice or instruction. 8. To furnish all necessary plans and specifications for all engineering works under the control of the County Roads Committee. 9. To cause a notice of any special meeting of the County Roads Committee to be mailed to each member of said Committee. 10. . keep To conduct the correspondence of the said Committee, and c~pies of all letters written by him on office business. 11. To communicate a copy of any order or minute of the said Committee made at such meeting, to such officials of the Corporation or other persons as may be affected thereby, or to whom the Committee may order the same to be communicated. 12. To preserve and file all communications and tenders ad- dressed to or read before the said Committee, and to furnish them when required, a copy of any account, letter, report, specification, or other document in the possession of the said Department. 13. all for To prepare ~nd have the custody of, such plans and estimates as may from time the use of the County. and be responsible for, to time be prepared 14. He shall keep proper record of the classification of all employees of his Department and any reclassification or new classi- fication must be done in consultation with the Personnel Committee. 15. which prior He may authorize in writing the payment of any account provides for a discount or a penalty, when the due date is to the next Roads Committee meeting. XXIII THE COUNTY SOLICITOR 1. The person appointed as Solicitor shall attend to such duties and give such legal opinions as may be required by the Council, the Chairman of any Committee thereof, Clerk or Deputy Clerk, such opinions to be in writing if requested. 2. That it shall be the duty of all other Officers of this Corporation to furnish the County Solicitor, upon request, with any documents, books, or papers, or copies of the same, in the custody or possession of such Officers, and to give to the said Solicitor such other aid and assistance as he may require in the performance of the duties of the said office. 329 - 12 - XXIV LABOUR RELATIONS OFFICER 1. The person appointed as Labour Relations Officer shall attend to such duties and give such legal opinions as may he required by the Council, the Chairman of any Committee thereof, County Clerk or Deputy Clerk, such opinions to be in writing if requested. xxv MONEY APPROPRIATIONS, ACCOUNTS, EXPENDITURES, CONTRACTS AND IMPROVEMENTS 1. That no tenders be accepted on behalf of the Corporation of the County of Elgin for any purpose unless such tender be accom- panied by a certified cheque for such amount as the Committee having to do with the matter may determine. 2. No member of the Council shall have power to direct or interfere with the performance of any work for the Corporation, and the officer in charge shall be subject to his superior officer, if any, and to the Council, or to any Committee (while acting in that capacity, and not otherwise), to which the Council may, in any case, give authority in that behalf. 3. No contractor or other person found by the County Engineer, or person in charge on behalf of the Council, or by any Committee of the Council, or declared by a Resolution of the Council, or ascer- tained by a jucicial decision, to have been guilty of defrauding, or attempting to defraud the County, shall again be employed in'any capacity on behalf of or receive any contract. from the County, with- out the express sanction of the Council. It shall be the duty of the various officers of the Corporation to forthwith report all such frauds, or attempted frauds, of which they may become cognizant, to their superiors, and for such superiors to report the same to the Committee to whose department the subject of the fraud belongs. XXVI GENERAL CLAUSES 1. No person, except Members and Officers of the Council, shall be allowed to come within the bar during the sittings of the Council without the permission of the Warden or other Presiding Officer. 2. No standing rule or order of the Council shall be suspended, except by a vote of two-thirds of the members present. 3. In all unprovided cases in the Proceedings of Councilor in Committee, the Law of Parliament shall be followed, and in such cases the decision of the Warden or other Presiding Officer shall be final, and acquiesced without debate. 4. Any Officer who shall refuse, or wilfully fail or neglect to perform any duty enjoined upon him by any By-Law or Resolution of the Council, or who shall in the discharge of his official duty be guilty of any fraud, extortion, oppression, favouritism, partiality, or wilful wrong or injustice, shall be subject to removal from office. 5. Every By-Law which has passed the Council shall, immediately after being signed by the Warden, and sealed with the seal of the Corporation, be deposited by the Clerk, or Deputy Clerk for security in the vault connected with his office. XXVII ELECTION OF WARDEN 1. The Clerk or Deputy Clerk of the County shall take the Chair at two o'clock in the afternoon of the Second Wednesday of the month of December in each year (except when the first day of December falls on a Wednesday, in which case it shall be the third Wednesday), or at such hour and on such day thereafter as he shall find the major- ity of the members of the Council present in the Council Chambers. 330 - 13 - 2. names of ca'I'd for thereon. That the Clerk or Deputy Clerk shall prepare lists of the the members in perpendicular and horizontal lines, and a each member with the name of the member written or printed 3. That the Clerk or Deputy Clerk announce that any person aspiring to the position of Warden shall be granted.an opportunity, not exceeding five (5) minutes, to address County Council. 4. That the Clerk or Deputy Clerk shall inform the members that he is ready to proceed with the election of one of their number to be Warden. 5. That he shall thereupon take from a receptacle in which the cards have been placed. one card at a time, as it comes to his hand, and call upon the member whose name appearS thereon to' say for whom he casts his vote, and the Clerk-or Deputy Clerk shall place the figure under the name of the member for whom the vote was cast. When all the members have voted, the Clerk or Deputy Clerk shall forthwith inform the members of the result, and the Clerk or Deputy Clerk shall continue the same procedure until he shall find that more than 50% of the votes have been cast for one member, and shall thereon declare the election of such member. 6. In case of an equality of votes, the Reeve or, in his absence, the Deputy Reeve of the municipality which for the pre- ceding year had the ,largest equalized assessment, shall have a second or casting vote (The Municipal Act, Section 186 (4) ). 7. That the Warden-elect shall forthwith sign and declare and read aloud the declaration of office, and oath of allegiance and on the completion thereof he shall take the chair. XVIII COUNCIL PAYLISTS 1. That all paylists for meetings of Councilor Committees be certified by the County Clerk or Deputy Clerk or Warden before being paid by the County Treasurer. That By-Laws No. 2539, 79~3l, 80-4 and 80-25 and all other By-Laws and Resolutions contrary to this By-Law be and the same are hereby repealed. This By-Law to become effective December 1st, 1980. READ a first time this 15th day of Octoberj 1980. READ a second time this 15th day of October, 1980. READ a third time and finally passed this 15th day of October, 1980. G. C. Leverton, Clerk. y/l ~~ L. A. Longhurst, Warden. ~---/~ ~ 331 COUNTY OF ELGIN By-Law No. 80-44 "A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE OCTOBER SESSION. 1980. II WHEREAS by Section 9 of the Municipal Act, being Chapter 284 of the Revised Statutes of Ontario, 1970, the powers of a municipal corporation are to be exercised by its council; AND WHEREAS by Subsection 1 of Section 241 of the Municipal Act, being Chapter 284 of the Revised Statutes' of Ontario, 1970. the powers of every Council are to be exercised by By-Law; AND WHEREAS it is deemed expedient that the proceed- ings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law; NOW THEREFORE the Municipal Council of the Corpo- ration of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the Corpo- ration of the County of Elgin in respect of each recommen- dation contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meetings held during the October 1980 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 15th day of October, 1980. READ a second time this 15th day of October, 1980. READ a third time and finally passed this 15th day of October, 1980. G. C. Leverton, Clerk. ,/ tf ~A~ L. A. Lo ghurst, Warden. ~~ 332 November Session - First Day Wednesday the 19th day of November, 1980 The Elgin County Council met this day at the County ~ Municipal Building, St. Thomas. in accordance with adjournment. The Warden in the Chair. Warden Longhurst extended a special welcome to the seven new members of the 1981 Council who were in attendance as spec- tators for the day (two were absent). ROLL CALL - All Members present except Deputy Reeve Pettit and Reeve Binks. Moved by Reeve Shaw Seconded by Deputy Reeve Fischer That the minutes of the October 1980 Session of the Elgin County Council be adopted. - Carried. The following Communications were read and referred to the various Committees: 1. . From the Village of Vienna with a resolution concerning the paving of County Road #43. - Referred to the Roads Committee. 2. From the Township of Malahide with six notices of application to the Ontario Municipal Board for approval of By-Laws No. 1949. 1950. 1951. 1952, 1953 and 1954 to regulate land use passed pursuant to Section 35 of The Planning Act. - Re- ferred to the Roads Committee. 3. From the Township of Yarmouth Committee of Adjustment with three copies of application for minor-variance to be heard commencing at 8:00 P.M.. Thursday, November 6th, 1980. - Referred to the Roads Committee. 4. From the Regional Municipality of Ottawa-Carleton with resolution requesting the Province initiate a program of subsidy to municipalities for.the implementation of bicycle facilities. --Referred to the Roads Committee. 5. From the Ontario Good Roads Association with request ~ for resolutions and proposal of names for recognition of long service in the cause of good roads. - Referred to the Roads Committee. 6. From the Township of Malahide with notice of the pro- posed passing of a by-law to close a portion of North Water Street and Lewis Street. in the built up area of Port Bruce. - Referred to the Roads Committee. 7. From the Ontario Humane Society with request for con- tribution of Ii for each taxpayer towards establ~shing a research fund of $300.000.00 to develop a chemical to prevent animals from breeding. - Referred to the Finance Committee. 8. From the County of Brant with reply on the County of Elgin's resolution re: A.M.O. Report #38 on Road Grants. - Referred to the Roads Committee. 9. From the Ministry of Community and Social Services with the second edit~on of the data packages support~ng the new funding system being introduced for C.A.S. budgets. - Referred to the Finance Committee. 10. From the Village of Port Burwell with a copy of the adjusted equalized assessment for 1980 for County Apportionment Purposes. - Referred to the Finance Committee. 333 - 2 - 11. From the Village of Port Stanley with a copy of the adjusted equalized assessment for 1980 for County Apportionment Purposes. - Referred to the Finance Committee. 12. From the Ministry of Natural Resources with a "Fact Sheet" describing the conditions, reason and benefits to the four-day controlled hunt for deer in all of Elgin and Oxford Counties. - Re- ferred to the Agricultural Committee. 13. From the Minister of Transportation and Communications with reply to Elgin's resolutionre: A.M.O. Report #38 on Road Grants, and advising of a meeting to be held in London, October 28th to outline the plan. - Referred to the Roads Committee. 15. From the following municipalities with replies re: Elgin's resolution on the A.M.O. Report #38 on Road Grants: United Counties of Prescott and Russell United Counties of Leeds and Grenville. - Referred to the Roads Committee. 17. From Mr. Herbert A. Epp. M.P.P. (Waterloo North). with further information on his resolution re: delays in decision making by the Ontario Municipal Board. - Referred to the County Government Committee. 18. From the Ministry of Government Services with a copy of their Building Fire and Safety Inspection Report on the Court House. - Referred to the Property Committee. 19. dalism. From the County of Brant with resolution respecting van- Referred to the County Government Committee. 20. From the County of Frontenac with resolution requesting the province to create a "hall licence!! category for the sale- of alcoholic beverages one or two nights a week. - Referred to the County Government Committee. 32. From the following with views on the Central Ambulance Dispatch Service: Village of Port Burwell Village of Port Stanley Town.of Aylmer Township of Dunwich Village of Springfield Township of Southwold Township of Yarmouth Village of Dutton St. Thomas-Elgin General Hospital Township of Malahide Village of West Lorne. - Referred to the County Government Committee. 33. From the Elgin West District Women's Institute with appointment to the Elgin County Pioneer Museum Board. - Referred to the Finance Committee. 37. From the Association of Municipalities of Ontario with announcement of a workshop for newly elected Councillors in Chatham, Msrch 20th and 2:st. 1981. - Referred to the County Government Committee. 38. From the Ministry of Labour acknowledging receipt of the applications for the appointment of Conciliation Officer for nego- tiations for Elgin Manor Employees. - Referred to the Personnel Committee. 39. Central ernment From the Township of South Dorchester with views on Ambulance Dispatch Service. - Referred to the County Gov- Committee. 334 - 3 - County Council, November Session, 1980 40. From the Ministry of Community and Soc~al Serv~ces with a copy of Service Plans and Children's A~d Societ~es, 1980-81. - Referred to the Finance Committee. 41. From Gunn, Upsdell, Dtck and Eitel, Barristers and Solici-tors, with notice of intention to stop up and sell part of ~ a road allowance between the Townships of North Dorchester and South Dorchester, located within Lot 22, Concession 7, Township of South Dorchester. - Referred to the Roads Committee. The following Communications were read and ordered filed: 14. From the Family & Children's Services of St. Thomas and Elgin with Allocation of Children in Care and financial statement to September 30th, 1980. 16. From the Ministry of Community and Social Services with invitation to a training session in preparation of the 1981 service plan of the Family & Children's Services of the County of Elgin, scheduled for November 3rd, 1980 in London. 21. From Mr. Jim McGuigan, M.P.P. (Kent-Elgin), with acknowl- edgement of Elgin's endorsationof the resolution of the Township of Co1borne re: the s~le of. agricultural land to absentee foreign interests. 22. From Mr. Gordon Pettit with a card of thanks re: his --" hospi tal stay. 23. From the Minister of Intergovernmental Affairs with Position Paper "A New Process for Resolving Municipal Boundary and Related Disputes". 24. From Inside E.P.A. and The Energy Bureau Inc. announcing a, forum entitled llAtid Rain The Problem That Won't Go Away" sched- uled for December 12th in Arlington, Virginia. 25. From the Ministry of Community and Social Services with a copy of the July 1980 edition of the Children's Aid Society Early' Warning System. (Fourth in a series of monthly summaries re: . budgets) 26. From the Long Point Region Conservation Authority with a review of the appointments of the municipal representatives and role of the Authorities. 27. Bank's From the Bank OI ,Montreal with notice of changes in the Prime Municipal Rate as follows: ~ ,Effective November 3rd, 1~80 November 10th, 1980 :Rate 131/4% 133/4%. 28. From the Ridgetown College of:Agricu1tura1 Technology advising of the winners of the Elgin County Scholarships to be presented December 3rd, 1980 ,,-, Wendy Underhill, Straffordville Harold Harms, ~. R. #3, Dutton. 29. From the A.M.O./A.C.R.O. Sub-Committee on Children's Services with October 30th issue of "SHORTS". 30. From the Ontario Association of Property Standards Officers with a copy of the October/November Newsletter. ~ 31. From The University of only two (of four) students were Scholarships - Gareth W. Jones 287 Talbot Street AYLMER, Ontario 81% - 2nd year Science Western Ontario announcing that eligible to receive Elgin County Karen J. Shaw R. R. #1 SPARTA, Ontario 83% - 1st year Science. 335 - 4 - 34. From the following, acknowledging receipt of notice of Elgin's endorsation of the resolution from A~M.O.re: the con~ tinuation of the Community Services Contribution Program by the Federal Government: Mr. John Wise, M.P., Elgin Minister of State, Multiculturalism Minister of Veterans Affairs Minister of Employment and Immigration Minister of Environment Minister of Labour Solicitor General of Canada President of The Treasury Board Minister of State, Social Oevelopment Minister Responsible for Central Mortgage and Housing Corporation Minister of National Health and Welfare. 35. From Mr. R. K. McNeil, M.P.P. (Elgin), acknowledging a copy of Elgin's endorsation of the resolution from the Township of Colborne re: the sale of agricultural land to absentee foreign interests. . . 36. From Mr. R. K. McNeil, M.P.P. (Elgin),acknowledging receipt of copies of the letter and attachments to the Minister of Health re: ambulance service in East Elgin. A delegation from the St. Thomas and District Labour Council was present and it was moved by Reeve Fleck that they' be' '-/ now heard. Mr. Ro~ Harrison addressed Council. reading the reso- lution on plan~,closures which was mailed previously to ~ll ,Me~bers of County Council. '. . ',.,,' Moved by Reeve Emersbn Seconded by Reeve Wilson That the resolution from the St. Thomas and District Labour Council re: plant closings be received and referred to the County Government Committee. - C.arried. Mr. Harold Buck. former Agricultural Representative for Elgin County, was in attendance at the re~uest of Council. .A pre- sentation of County bookends was made to Mr. Buck by Reeve Caverly, Chairman of the Agricultural Committee and Warden Longhurst in recognition of his work over the past eight years. Mr. Buck expressed his appreciation. Kelly Reeve The Report of the Roads Committee ~a,s presen:ted ,by, R,eeye and adopted on motion of Reeve Kelly an.d~adoPFed,on~otiqn of Kelly and Reeve Caverly. . . - Y. \J The First Report of the County G'overnme,nt. Gommitt,ee"w,as presented by Reeve Campbell and adopted on motion of Reeve Camp~ell and Deputy Reeve Walters. The Second Report of the County Government Committee was presented by Reeve Campbell and adopted on motion of Reeve Campbell and Reeve Shaw. The Report of the Homes for Senior Citizens Committee was presented by Reeve Emerson and adopted on motion of Reeve Emerson and Deputy Reeve Martyn. Mr. Brad Keeler, Assistant Executive Director, Thames Valley District Health Council, was present and it was moved by Reeve Emerson that he be now heard. Mr. Keeler spoke onth~ report on the "Health Facilities Evacuation Plan". It was the Health Council's recommendation that the Medical Officers of Health from the three counties act as medical co-ordinators of the evacuation plan. A lengthy discussion took place. ~ 336 _ 5 _ County Council, November Session, 1980 Moved by Reeve Phillips Seconded by Reeve Caverly That the brief from the Thames Valley District Health Council Report on the Health Facilities Evacuation Plan be received for information purposes. -- - Carried. Moved by Reeve Phillips Seconded by Deputy Reeve Martyn That the newly elected and/or acclaimed Reeves and Deputy Reeves, present at the November Session of County Council, be permitted to attend the meetings of the various Committees to be held to-day. - Carried. The First Report of the Personnel Committee was presented by Deputy Reeve Glover. Moved by Deputy Reeve Glover Seconded by Reeve Fleck That the First Report of the Personnel Committee be adopted. -- It was moved by Reeve Hodgson, Seconded by Reeve Fleck and carried that the Council go into a Committee of the Whole. Warden Longhurst named Deputy Reeve Glover as Chairman. The Personnel Report was discussed. Reeve Emerson moved that the Committee rise and report. The Warden resumed the Chair. Moved by Reeve Emerson Secqnded by Deputy Reeve Neukamm That Item 7 of the First Report of the Personnel Committee be amended by deleting the last sentence. ..;. Carried. The original report as amended was voted upon and carried. ~ Moved by Deputy Reeve Martyn Seconded by Reeve Emerson That we do now adjourn to meet again on November 19th, 1980 at 2:00 P.M. - Carried. Council Re-Convened. ROLL CALL _ All Members present except Deputy Reeve Pettit, Reeve Binks and Reeve Lashbrook. Also absent but excused by the Warden was Reeve-McBrien. The County Weed Inspector's Report was presented and Mr. Jackson Baker was present to answer any questions. Moved by Reeve Hodgson Seconded by Reeve Caverly That the County Weed Inspector's Report be adopted and printed in the proceedings. _ Carried. 337 - 6 - The Director's Report on Homes for Senior Citizens was presented. Moved by Deputy Reeve Ripley Seconded by Deputy Reeve Martyn That the Director's Report on Homes fOr Senior Citizens be accepted and printed in the proceedings. - Carried. The Clerk's Report on Licences was presented. Moved by Reeve Green Seconded by Deputy Reeve Ripley That the Clerk's Report on Licenses be accepted and printed in the proceedings. - Carried. The Treasurer's Report to October 31st, 1980 was presented. Moved by Deputy Reeve Monteith Seconded by Deputy Reeve Stewart That the Treasurer's Report be accepted and printed in the proceedings. - Carried. The Report of the Property Committee was presented by Reeve Green and adopted on motion of Reeve Green and Reeve Kelly. The Report of the Agricultural Committee was presented by Reeve Caverly and adopted on motion of Reeve Caverly and Deputy Reeve Stewart. sented Glover The Second Report of the Personnel Committee was. pre- by Deputy Reeve Glover and adopted on motion of Deputy Reeve and Reeve Shaw. The Report of the Finance Committee was presented by Reeve Fleck and adopted on motion of Reeve Fleck and Reeve Hodgson. The Third Report of the County Government Committee was presented by Reeve Campbell and adopted on motion of Reeve Campbell and Reeve Bradfield. Reeve Phillips reported that the Talbot Trail through Elgin County had been established. '-' Moved by Deputy Reeve Fischer Seconded by Deputy Reeve Walters All County owned vehicles purchased in the future shall be all one colour and have the County Crest on it. Moved by Reeve Shaw Seconded by Reeve Emerson That the above resolution be referred to the Roads Committee for report. - Carried. ~oved by Reeve Caverly Seconded by Deputy Reeve Neukamm That the 1981 County Government Committee, Chairman of the Library Board and Mr. Elgin Wells study the feasibility of Elgin County acquiring the Aylmer Town Hall for a County Library. '-' Deputy Reeve Neukamm requested a recorded vote. 340 9 _ County Council, November Session, 1980 Moved by Deputy Reeve Walters Seconded by Reeve Campbell That By-Law No. 80-50 "Being a By-Law to Establish the Salary of the Elgin County Deputy Clerk-Treasurer" be read a first time. -' - Carried. Moved by Deputy Reeve Martyn Seconded by Deputy Reeve Walters That By-Law No. 80-50 be read a second time. - Carried. Moved by Deputy Reeve Neukamm Seconded by Deputy Reeve Walters That By-Law No. 80-50 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Martyn Seconded by Reeve Campbell That By-Law No. 80-51 "Being a By-Law to Amend By-Law No. 1696. Thereby Adjusting the Salary of-the Elgin County Road Superintendent" be read a first t.ime. ~ - Carried. Moved by Deputy Reeve Martyn Seconded by Reeve Campbell That By-Law NO.,BO-51 be read a second time. - Carried. Moved by Deputy Reeve Martyn Seconded by Deputy Reeve Neukamm That By-Law No. BO-51 be read a third time and finaily passed. - Carried. Moved by Reeve Hodgson Seconded by Reeve Green That By-Law No. 80-52 "Being a By-Law to Establish the Salary of the Director of the Elgin County Homes for Senior Citizens" be read a first time. Carried. Moved by Deputy Reeve Stewart Seconded by Reeve Hodgson That By-Law No. 80-52 be read a second time. - Carried. Moved by Reeve Green Seconded by Deputy Reeve Stewart That By-Law No. 80-52 be read a third time and finally passed. - Carried. -/ Moved by Reeve Campbell Seconded by Deputy Reeve Walters That By-Law No. 80-53 "Being a By-Law to Amend By-Law No. 2467, Thereby Adjusting the Salary of the Ass~stant Admin~s- trator for the Elgin County Homes for Senior Citizens" be read a first time. - Carried. - 10 - Moved by Deputy Reeve Walters Seconded by Deputy Reeve Monteith That By-Law No. 80-53 be read a second time. - Carried. Moved by Deputy Reeve Walters Seconded by Reeve Campbell passed. That By-Law No. 80-53 be read a third time and finally - Carried. Moved by Reeve Bradfield Seconded by Deputy Reeve Stewart That By-Law No. 80-54 "Being a By-Law to Establish the Salary of the Elgin County Social Services Directorl1 be read a first time. - Carried. Moved by Deputy Reeve Stewart Seconded by Reeve Green That By-Law No. 80-54 be read a second time. - Carried. Moved by Reeve GTeen Seconded by Reeve Bradfield That By-Law No. 80-54 be read a third time and finally passed. - Carried. Moved by Reeve Bradfield Seconded by Deputy Reeve Stewart That By-Law No. 80-55 "Being a By"':Law to Amend By-Law No. 2297. Thereby Adjusting the Salary of the Secretary-Tre..urer of the County of Elgin Land Division Committee" be read a first time. - Carried. Moved by Deputy Reeve Stewart Seconded by Ieeve Green That By-Law No. 80-55 be read a second time. - Carried. Mov~d by Reeve Green Seconded by Reeve Bradfield That By-Law No. 80-55 be read a third time and finally passed. Carried. Moved by Reeve Emerson Seconded by Reeve Wilson That By-Law No. 80-56 "A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the November Session, 1980" be read a first time. - Carried. Moved by Reeve Wilson ~econded by Reeve Emerson That By-Law No. 80-56 be read a second time. - Carried. 341 ~ .~ ~ 342 -../ -' _ 11 - County Council, November Session, 1980 Moved by Reeve Emerson Seconded by Reeve Wilson That By-Law No. 80-56 be read a third time and finally passed. - Carried. Moved by Reeve Wilson Seconded by Deputy Reeve Ripley That we do now adjourn sine die. - Carried. G. C. Leverton, Clerk. Warden. 343 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT November Session 1980 TO THE WARDEN AND MEMBERS OF ELGIN COUNTY COU!"CIL, YOUR ROAD COMMITTEE REPORTS AS FOLLOWS: 1. Pilvin'J by Walm1!ley Bros., Limited of London all County Road 38 hils been completed for the season. Base and top course of asphalt have been placed in the F,i.chmond Hill area, and base coat on the wards Hill area. Tri!l1llling work is still underway, as is 'the placement of guide- rail. WE RECOMMEND: 1. That the resolution of the Region of Ottawa-Carlton requesting the Ministry of Tr~sportation and COlmlunications subsidize bicycle paths and facilities be filed. 2. That the resolution of the Re'1ion of Peel regarding the control of off-road motorized vehicles be endorsed. 3. That a by-law be .passed stating that the County of Elgin has no objections to the closing of Lewis Street and North Water Street in Port Bruce as s~own on Reference Plan 1IllR2lSS, Parts lIl, 1I4. liS. and lI6. by the TOjmship of Halahide. 4. That CO].lnty Council oppose the application of the Canadian National Railway to the CanadiaJ:1 Transport Board to abandon the London and Port Stanley Railway Branch between Port Stanley and St. ThOlllas. 4. That a by-law be passed prohibiting parking on County Road 27 opposite a portion of Lots 19 and 20, Concession II and III, Yarmouth Towllship in the vacinity of the Sparta School. Your Committee has been requested by the Township of Yarmouth Council to prohibit parking in this area as a number of the residents are concerned with the safety of the children going and coming from the school. The Township will enforce the by-law. ALL OF WHICH IS RESPECTFULLY SUBMI'l'"l'ED. ;r:;:/-I Altl g CHAIRMAN ~ /<<.~ 344 COUNTY GOVERNMENT COMMITTEE REPORT November Session, 1980 FIRST REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1. We recommend that County Council oppose the central- ization of ambulance dispatching, as all local municipalities have indicated that they are satisfied with the present dis- patching services. 2. It is recommended that monies, allocated fOT the implementation of central dispatching of ambulance services, be diverted to improving the ambulance service in East Elgin, by stationing an Ambulance in the Aylmer area. 3. We recommend that copies of this report if approved by County Council be sent to ~he following: (1) Minister of Health (2) Thames Valley District Health Council (3) St. Thomas-Elgin General Hospital (4) Mr. Ron McNeil, M.P.P. (5) Mr. Jim McGuigan, M.P.P. (6) All local municipalities in Elgin (7) City of ~t. Thomas (8) Mr. Richard Haddow. ALL of which is respectfully submitted. &,n ~r<~P(_ J. D. Carn Chairman. ~ ya o/~ COUNTY GOVERNMENT COMMITTEE REPORT November Session, 1980 SECOND REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1. . We recommend that the Special Committee to Strike the Standing Committees be authorized to name appointments td the following: Southwestern Ontario Travel Association - 1 member Thames Valley District Health Council - 1 member Talbot Trail Committee - 2 members Liaison Committee with Board of Education - 4 members and Warden. ALL of which is respectfully submitted. /(). /~ J. D. Campbell. Chairman. C~( /'rl.~ 345 346 HOMF.S FOR SENIOR CTTTZRNS COMMITTEE REPORT November Session, 1980 To the Warden and Members of the Elgin County Council. The Homes for Senior Citizens Committee reports as follows: 1. The Director has been authorized to partic~pate in a cost effective program for Homes for Senior Citizens, with the Ministry of Community and Social Services, The Ontario Association of Homes for the Aged and the firm of Woods Gordon. ALL of which is respectfully submitted. A.a~:w' L M. E. Binks. IJ Chairman. ~ ;/ (1 ~~ PERSONNEL COMMITTEE REPORT November Session, 1980 FIRST REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That as the trial period for the change in noon hours for the Clerk's and Social Services' Offices appears to be working out, they be carried on permanently. 2. Kellogg 1981. We recommend that the firm of Thorne, Stevenson & be requested to update the salary schedule-early in 3. We, recommend that the maximum for Long Term Disa- bility be increased to $2,300.00 per month, effective May 1st, 1981. 4. brief after That all Department Heads be given a copy <;If ,any presented on behalf of employees under his employ, they have been presented to the Personnel Commi~tee. l: See !l.Icendment below. 5. We recommend that all County employees using their own private cars be paid at the rate of 30~ per mile, effec- tive January 1st, 1981. . 6. That the probationary period fOr persons with ~he Management Category remain at six months and a progress r~port be made to the Personnel C-ommittee at the end '-_of two (2) and, four (4) months. 7. We recommend tbat the salary scbedule_for employees covered by the job evaluation be increased by 14'.6% over the, 1980 rates. This is calculated by allowing 3.6% to catch up for 1980 and 11% to cover the inCrease in cost of living over the last twelve months. ALL of which is respectfully submitted. ~A /c?~;:r.R!~ * Item 7 was amended by deleting the last sentence. 347 348 WE~D INSPECTOR'S REPORT November Session, 1980 To the Warden and Members of the Elgin County Council, I wish to report on weed control in the County of Elgin for the year 1980. When I attended the Weed Inspectors' Meeting on May 6, 1980, one of the speakers, Professor G. R. Stephenson, from the Department of Environmental Biology, University of Guelph, was very concerned over the banning of 2.4.5.T ,as a brush killer and now certain groups were 'pressing' the Government to ban 2.4.D which is the base of most weed sprays. If this was to happen. the farming industry would be in severe difficulty and he sug- gested all farm groups and boards make- their voice heard in Government concerning the banning of chemicals used in Agriculture. It appeared to me as if farmers had better results from their spraying programs this year than they had.the year before, and most corn and bean fields looked good. Tobacco farmers suffered severe losses to their crop by the June frosts and many fields had to be replanted, but warm weather and lots of rain followed so they didproduce.a good crop. Corn and bean growers had a lot of low-lying areas drowned out by the heavy rains, however the corn crop looks very good throughout the County and soybeans are -fair. The alfalfa crop was extremely good and produced several cuttings. There seems to be some confusion with the Ministry of Transportation and Communications j' Highway Road Department, also the County Road Department. They seem to think as- long as they mow two swaths with a mower, that is all that is necessary~and the rest of the noxious weeds can stay. The Weed Act says to destroy noxious weeds growing on the road allowance. However, the problem was solved to everyone I s sati'sfaction and the roadsides looked reasonably good.' " All the Townships in the County sprayed and mowed ~heir road allowances and put a good effort into destroying the noxious weeds to keep them from spreading onto Agricultural land. C. P. Railway sprayed the Leafy Spurge this year at Vienna and they should have it under control now. The other rail- ways did mow the weeds in many areas, but we always have a problem around St. Thomas, especially the old L.P.S. line. Most of the weed that grows there is Goldenrod. The C.N.R. refuses to mow it because some of the property owners adjacent to it throw all kinds of rubbish on their right of way, such as wire fence, old tires, bottles and cans and they refuse to put their mower in it. Complaints over weeds on neighbouring property were nor- mal, the vacant lots were mowed and the noxious weeds destroyed. I would also like to commend the property owners who keep the grass and weeds mowed on the road allowances around their property. It has a very clean and prosperous appearance. In closing my report , I. would like to thank all County and Township Officials, Road Crews, other Weed Inspectors and a very special thanks_to the office staff at the County Municipal Building, Township Clerks and their staff for the help and co-operation they have given me. ALL of which is respectfully submitted. ;! C. ;' / .-b--/'::'4,r<i-{k7j .-/'X~"lft/1 / " ;')ackson Baker, 'Elgin County Weed Inspector. 349 DI!~CTOPVAD~JNISTRATOR_REPORT TO THE WARDEN AND l,lEMBERS OF ELGIN -COUNTY COUNCIL Attached are the financial reports covering Elgin Manor i Terrace Lodge and the Byrne Rest Home which is a Satellite Home of Elgin County. These reports cover the ten months ending October 31st, 1980. You will note from the report that as of October 31st 1980 we had 139 residents at ElgL, ~fanor with 1 residents in the General Hospital, making a total of 146 Peds in use. At Terrace Lodge we had 94 residents plus 3 in t..lte General Hospital makirig a total of 97 resident beds in use. Our waiting lists are again long due to the fact that senior citizens within the County arrange for their names to be placed on our waiting list in case their health deteriorates. This WOuld then enable them to be aceomodated more quickly than placing their name on the Ii.t. when they require nursing care. Elgin Manor has on their waiting list 30 male rsaidenta. 6g female residents and 13 couples. 'f'errace Lodg'e bas 20 ..Ie residents, 42 female and 7 IWlrried couples. Members' of County Cowlcil who are not familiar with our SCellite Home. this is a nursing lKJme that was converted into a rest ~. in Ping-al which came under our Satellite Home system ~ years ago. W. have a number of persons we.iting for admission to Elqin Manor aDd Terrace' Lodge. If they require itmaedia.te help then we _ke arrilnqe- menta to have these placed in our Satellite Home.. 'lb!. is an excellent program and although we only have five rUid- ents reeiding there at the present time it. does qive 'the M1\ior ci.t1aeu of Elgin COunty an alternative from a large institution to a smaller' f~y';"liJ:.e dwelling.. If residents living in the 8ai:e11i'te Home require nurSing care or immediate nursing attention. they are transferred to 350 Elgin ~Enor where nursing care can be passed on to them. During the past two years it has become the policy of Elgin County to off~r senior citizons residing in the community support services to allow them to continue living in their own homes in the environment that they are used to. Recently the Committee of }mnagement has given permission for a number of home support services to be offered with funding from the Ministry of community and Social Services and we will be operating the following services to assist senior citizens in the community. 1. Meals on Wheels 2. Wheels to Meals(sometimes called a Diners Club or congregate dining) 3. Security checks 4. Home-maker services 5. Home help (Cleaning, minor home repairs, odd jobs) 6. Telephone reassurance 7. counselling and referral as it relates to home support O. Day Care centres We will be making application for fundinq and if successful the province will subsidize home support services up to a maximum of 50% of the total cost of providing the service or the net cost (total cost minus revenue, whichever is less.) Revenue may include communit,y donations, funds derived from the sale of crafts etc. user fees but may not include "in kind" donations or r~venue from other pro:yincial sources. These programs will be offered to senior citizens who contact us duri~g this corning winter season. At Terrace Lodge we are operating a Drop-In-centre for senior citizens on a daily basis and at the present tiw~ we have 250 senior citizens who are using this facility for bi~go, dances, pot luck suppe~s, wine and cheese parties, cards, movies, etc. The senior citizens using 351 the facility have requested no provincial grant or no support from the Home and are now operating this as a self-supporting program. This is the way they wish to operate it. They were successful in receiving a New Horizon grant during 1~80 which enabled them to purchase '$11,000. worth of supplie$ and equipment for their Drop-In-Centre. The Administration ~rork very closely with the executive of the Drop-In-Centre, and we have been able to offer a number of excellent programs to include senior citizens in the Homes for the Aged' as welL A number of bus trips were arranged this yeari one to Ottawa for three days; one to Sault Ste. Marie for four days and one next month to Frankenmuth. hll bus trips are fully self-supported by the s2nior citizens in the the Dro~-In-Centre who pay the full amount of the trip. We have a nurnb_cr of programs offered by the Yl'!CA of which they pay a small fee to Terrace Lodge for the use of the facilities. This in- cludes the YMCl. Tiny Tot Swim - Program which is held on a Saturday and a".' Monday evening. ~lso we offer the facility of the swimming pool to the retarded children from Springfield as this program has been operating for three years with approximately 12-14 students each week. In Elgin Manor and Terrace Lodge we have the Vacation Care program which enables senior citizens who are living with their family or friends to corne to the Home for a period of one week to a month and then return hOme with their family after the family has had a vacation. This'E!Dables' the senior citizens to have a place to stay while their family enjoy a vacation. We also offer a program of hospital recuperation where senior citizens who are discharged from the General Hospital sooner than they would like and feel uncomfortable about being home looking after them- selves may make application to the Home for a periOd of one or two 3'52 weeks so they can recuperate fully and then return home to continue living independently. The administration of the Homes for Senior citizens depa~tment'do operate an information and referral system which provides our senior citizens with information regarding Government Agencies, Income Tax and assistance with government forms.. rzquired by the provincial or Federal Government. We arrange for these forms to be completed by our administration staff. We. offer these programs to allow our senior citizens to continue living in their own home and at the same time it enables them to be a part of the community around them. It also allows our Homes to be part of the community. I think it is important that when a senior citizen requires assis- tance the idea of being able to call a Home for the Aged for this is important to them. If a senior citizen calls the senior citiiensde- partment we then makG arrangements for either the correct agency to contact them or we assist them ourselves. I believe this is a service and does not cost too much to the County. All of which is respectfully submitted. FJB/bv NOV. 14/80 FRED J. BOYES, DlRECTOR/ADMINI~TRATOR ELGIN CO~!TY HOMES FOR SENIOR CITIZENS 353 DIRECTOR/ADMINISTRATOR REPORT -- ELGIN MANOR HOME FOR SENIOR CITIZENS TO THE WARDEN and MEMBERS OF ELGIN COUNTY COUNCIL THE FOLLOWING IS MY REPORT ON ELGIN MANOR FOR TEN MONTHS ENDING OCTOBER 31, 1980. 1. Number of residents as of December 31, 1979--~~--~~~----- 142 2. Number of residents admitted during the year ----'--------- 81 3. Number of residents discharged during the year ----------- 76 4. Number of deaths in theBome during the year --~------..--- 8 5. Number of residents now in the Home --------------------- 139 6. ~l days residence--------~-------------------~---..-.. 44485 7. Average ~~er of residents during" the year --~-------_141 (This figure does not reflect the number of residents in hollpita1 for whom beds are being held). 8. RECEIPTS Province of Ontario Subsidy -------------'----- $468,41'.33 Old ,Age Pension and Resident . s Maintenance, -------- 550,831.02 Arrears of Maintenrmee and Estat.es of deceased residents '1,t20.52 Sundries -- --~----~---------------~- 1,022.47 Govermnent of canada Sales 't'az. refund -------------- 5,545.30 $1,1137,744.66 ,. rmDUC'!'IONS Coat of Oper&~ -- ------------- $1,147,S3'~. Average Expenses per day of SIiGb. person -----...- 25.80 Average BapeIUICt& per week of 1!IIeh person 110.. Average L.. r. per Y-8K~J.ob perSon ...;.----- 9,311-.20 Ac1:ua1 ~ to county aft.e'r 4Gducting receipts --- M,._. H Actual Cost. 'to County per c1ayper resident ------- $ 10: 37 10. CAPl'fAL BD'SHDI'lORBS COot of capita]. ExpeDdi_ --------~--_--" $ Prov1Dce or ontario Subsidy -------------:-- Adbael Cost to the county -------------- 16."2.03 1.241.02 S,2U.Ol, 11. ~e were 178 persons in zes1dence during 1919-: 79 Mle _. U fS.iMle. Of the 139 persoDS in residen=e on the firet.. _ Of ' JIkAt - ... 1980, 54. are male aDd 85. are female. 12. 'file fJ.9U'es in 11 t:h:oB9h -tl0 .aJ:love are for ~ period T!- " 1, 1980 to October 31, 19&0. AU of which id respcthlly sabmitted. _..-. D1rGat:or~.tor 1!1Jj.iD~_for _CW...... 354 DlRECTOR/ADl1INISTRATOR REPORT - TERRACE LODGE HOME FOR SENIOR CITIZENS TO THE WARDEN and }.mMBERS OF ELGIN COUNTY COUNCIL. THE FOLLOWING IS MY REPORT ON TERRACE LODGE FOR TEN MONTHS ENDING OCTOBER 31, 1980. 1. Number of residents as of December 31, 1979 -------------- 87 2. Number of residents admitted during the year ------------ 77 3. Number of residents discharged during the year ---------- 70 4. Number of deaths in the Home during the year ------------ - 5. Number of residents now in the Home -------------------- 94 6. TOtal days residence ____________________________________28294 7. Average number of residents during the year ------------- 94 (This figure does not reflect the number of residents in hospital for whom beds are being held.) 8. RECEIPTS Province of Ontario Subsidy --------------- --------- Old Age Pension and Resident's Maintenance ---------- Arrears of Maintenance & estates of Deceased Residents- Sundries -------------------------------------------- Government of Canada Sales Tax Refund --------------- 9. DEDUCTIONS Cost of Operating ---------------------------------- Average Expenses per day of each person ------------ Average Expenses per week of each person ----------- Average Expenses per year of each person ----------- Actual Cost to county after deducting receipts --.,..-- Actual Cost to County per day per resident -------- 10. CAPITAL EXPENDITURES Cost of capital Expenditures ---------------------- Province of Ontario Subsidy ----------------------- Actual Cost to the County ------------------------- $120,962.77 431,682.24 9,792.36 486.66 3,207.32 ~5()(),131.35 $614,278.55 21.71 151. 97 7,902.44 57,057.90 2.02 $ 9,407.34 4,703.67 4,703.67 11. There were 120 persons in residence during 1979; 34 male and 86 female. Of the 94 persons in residence on the first day of November 1980, 25 are male and 69 are female. 12. The figures in il through tl0 above are for the period January 1, 1980 to October 31, 1980. All of which is respectfully submitted. F. J. BOYES, Director/Administrator Elgin County Homes for Senior citizens DIRECTOR/ADMINISTRATOR REPORT BYRNE REST HOME TO THE WARDEN and HEMBERS OF ELGIN COmiTY COUNCIL. THE FOLLOWING IS MY REPORT ON BYRNE REST ROUE FOR TEN MONTHS ENDING OCTOBER 31st. 1980. 1. Number of residents as of December 31, 1979 ------------__ 5 2. Number of residents R0mitted dcring the year -------------- 6 3. Number of residents discharged during the year ------------ 8 4. Number of deathsnin the Home during the year ----__________ _ 5. Number of residents now in the Home ----------------------_ 3 6. Total days residence --------------------------------------1543 7. Average number of residents during the year--------------- 5 (This figUre does n~t-ref1ect_ the number of residents in hospital for whom beds are being held.) 8. RECEIPTS Old Age Pension and Resident's Maintenance -------___ $23,875.22 Arrears of maintenance and estates of deceased residents nil Sundries -----------------------------_____________ nil Government of Canada Sales Tax Refund ---------------- nil ~2J,8/5.22 9. DEDUCTIONS Cost of Operating ___________________________________ Average Expenses per day of each person ---___________ Average Expenses per week of each person ---__________ Average expenses per year of each person ----------___ Actual Cost to County after deducting receipts--------- Actual Cost to County per day per Resident ---______--- $26,355.00 17.08 119.56 6,217.12 743.90 .48 10. There were 9 persons in residence during 1979, 2 male and 7 fema1e.of the 3 persons in residence on the first day of November 1980, 2 are male and 1 are female. 11. The figures in #1 through #9 above are for the period January 1, 1980 to October 31, 19BO. All of which is respectfully submitted. FRED J. BOYES, Director/Administrator Elgin County Homes for senior Citizens. 355 35e ~ 3003 4001 3004 3005 3006 3007 3007 3007 3007 3007 3001 3002 RESIDENTS :-!EDICAL NURSING SERVI':ES Home Physician l.pproved Drugs Medical-Nursing Supplies Equipment-Repairs & Maintenance Equipment-Replacements Dentist Eye Care Foot Care Ambulance Other 11iscellaneous Salaries Employee Benefits (Omers, Ohip,etc) SUB TOTAL PER DIE~{ 1980 Proposed $ 5,000.00 200.00 4,000.00 1,000.00 2,000.00 1,500.00 1,500~00 250.00 350.00 <119,586.00 49,013.00 $'184,399.00 9.32 357 1980 Actual Oct.31,.l980 $ 3,553.65 162.91 4,029.18 541. 91 51.85Cr. 39.00 111. 00 23.65 415.94 378,629.66 32,616.47 $420,071. 52 HOUSEKEEPING SERVICES 1011 T1ssue, KLeenex, Soap $ 4,300.00 $ 2,738.66 5004 Mops, Pails, etc. 400.00 321. 50 5004 Wax, Cleaners, etc. 2,600.00 2,093.84 5004 Pest Control 600.00 774.47 5005 Equipment-Repairs & Maintenance 500.00 108.07 5006 Equipment-Replacements 1,000.00 278.82 5007 Other Miscellaneous 100.00 -- 5001 Salaries 125,406.00 99,458.10 5002 Employee Benefits- (Omers, Ohip,etc) 14,754.00 12,078.22 SUB TOTAL $149,660.00 $117,851. 68 PER DIErI 2.90 LAUNDRY SERVICES 6004 Replacements, Bedding, Linen $ 2,600.00 $ 1,412.00 6004 Replacements, Uniforms -- -- -6004 Miscellaneous 100.00 432.53 6006 Soap, Bleach, etc. 7,000.00 4,378.40 6006 Thread, Thermo Patch 50.00 59.33 6003 Contract -- -- 6007 Equipment-Repairs & ~.aintenance 1,200.00 696.58 6008 Equipment-Replacements -- -- 6001 Salaries 26,036.00 20,439.78 6002 Employee Benefits - (emers, Ohip,etc) 3,063.00 2,~08~55 SUB TOTAL $ 40,049.00 $ 29,627.17 PER DIEM .78 "- 358 1980 Proposed 1980 Zi.ctU2.": Oct.31,198lJ AceT.I FUNERAL lI.ND BURIAL 7001 Funeral & Burial Service $ 1,000.00 $ - SUB TOTl'.L $ 1,000.00 $ BUILDING & PROPERTY OPERr.TION & }~.INTENANCE 8005 Electricity $18,200.00 $1<:,,466.97 8005 Water 6,000.00 $ 2,891.94 8004 Fuel 47,600.00 31,842.89 8006 Garbage Collection 1,700.00 1,309.50 8007 Taxes -- -- S008 Insurance, Boiler, plant & Equip. 3,459.00 3,484.00 8009 Rent 200.00 98.28 8010 Building-Light Bulbs 700.00 400.86 8010 Repairs & Maintenance Building & Equipment 21,000.00 15,588.68 RIl12 Equipment-Replacements 11,200.00 2,500.00 8010 Other lti.scellaneous OUevatorcontract) 8001 Salaries 54,211. 00 50,796.0& 8002 Employee Benefits - (Qroers ,Ohip,etc) 6,398.00 5,554.01 8010 Water Line Repairs -- 542.02 SUB TOTAL $170,668.00 $129,475.23 PER DIEM 3.30 ACCT. # 9014A 9003 9004 9005 9007 9008 9009 9010 9011 9006 9006 90llA 9014 9012 9013 9014 9014 9014 9001 9002 509 GENERAL & ADMINISTRATIVE Community Outreach Contract Services Advertising 1\udit Legal Postage Printing & Stationery Telephone Travelling & Conventions Insurance PL/PD Workmen's Compensation Home Vehicle Other Miscellaneous Equipment-Repairs & Maintenance Equipment-Replacements Freight & Express Staff ~eve1opment Membership Dues Salaries Employee Benefits (Omers,Ohip,etc) Bank Interest SUB TOT1\L PER DIEM TOTAL EXPENDITURES Resident Days 1980 Proposed $ 5,000.00 500.00 ,2,500.00 5,000.00 1,800.00 5,000.00 5,500.00 5,000.00 2,741. 00 7,000.00 4,000.00 2,000.00 500.00 400.00 360.00 1,000.00 1,000.00 72,222.00 9,666.00 $131,189.00 2.54 $1,430,925.00 52,000 359 1980 Actua__ Oct.31/BO - $ 209.50 3,750.00 519.79 2,750.00 2,633.00 1,148.74 2,806.57 3,815.71 3,993. 68 2,963.50 5,277.97 2,209.94 3,588.17 1,091.22 900.73 328.85 163.40 20.0f 67,li8.6l 8,300.18 -6,g64.63C $106,674.93 $1,153.08'-26 360 1980 Proposed 1980 Actual Oct.31/80 Acct.#' TOTAL EXPENDITURES $1,430.925.00 $1,153,084.26 502 to 509 FXPENDITURE P~COVERIES 5,000.00 5,545.30 SUB TOTAL $1,li25,925.00 $1,147,538.96 OPERATING DF,FICIT 300,799.00 173,130.53 COUNTY SfiPJffi 30% 90,239.70 51,939.16 CAPITAL EXPENDITURES 900 Smoke Detectors $ 19,623.00 $ 10,93-:1.50 900 Laundry Washer Extractor 10,<162.00 6,570.00 TOTAL CAPITAL EXPENDITURES $ 30,085.00 $ 17,504.50 511 Less Recovery of capital 515 Expenditures $ 1,200.00 $ 1,022.47 $ 23,885.00 $ 16,4.82.0..:.> County Share 50% 14,442.50 8,241. 01 9015 Non~Shareable Expenditures 750.00 670.09 COu~lTY SHARE IN ALL $ 105,432.20 $ 60,850.26 1980 Proposed 1980 Actual Oct.31,1980 ~ REVENUE 500- ~Ol Revenue from Residents-'- Extended Care $2<12,808.00 $201,153.94 512 Revenue from Provincial Subsidy - Extended Care 367,263.00 361,650.89 500- 501 Revenue from Residents- Residential Care 495,055.00 349,678.08 51. Estate of Deceased Residents & Arrears of ~Bintenance 20,000.00 61,920.52 - TOTAL REVENUE $1,125,126.00 $974,<108.43 361 362 10100 Acct. * SATELLITE HOI,w, CARE SODA Home Physician Drugs & Medication Dentist Eye Care Foot Care Lab Test X-ray Specialists Ambulance Rebate-Non Pensioners Clothing Footwear Dry Cleaning Residents ~1aintenance Kliscellaneous SUB TOTAL ~ Pensions & Other Income Levy to County of Elgin 30% 1980 proposed 1980 bctual $ -- $ 20.00 50.00 50.00 20.00 -- -.. -- 20.00 $55,480.00 26,355.00 $55, G'~O. 00 $26,355.00 $39,785.00 $23,875.32 $15,855.00 $ 2,479.68 $ 4,756.50 $ 7013.90 ACCT. * 1011 1011 1011 1004 1005 lOOG 1006B 1007 1008 1009 1011 1001 1002 2004 2005 2006 2007 2008 2009 2001 2002 503 TERRACE LODGE BUDGET FOR 1980 RESIDEPTS SOCI.iU.. SF'RVICES Residents Dry Cleaning Beauty Parlour Supplies Barbering Clothing & Footwear Recreation ~ Entertainment Hobby Crafts Adjuvants Comfort Honey Equipment-Repairs & i~aintenance Equipment-Replacements Niscellaneous Salaries Employee Benefits'. (Omers, Ohip,F.tc) SUB TOTAl, PER DImI DIETARY SERVICES Raw Food Costs Replacements,nishes,Cut1ery Uisce11aneous Equip.-Repairs & V~intenance Equipment-Replacements Other ~tisce11aneous Salaries Employee Benefits Sale of V2al Tickets SUB ':':'OT1.L PER DIEl1 363. 1980 Proposed 1980 Actual Oct.31,1980 $ 50.00 S -- :<:00.00 -3,044.38Cr. 500.00 471.50 100.00 37.43 3,000.00 1,364-.78 -100.00 -S77 .60er. --- --- --- --- 200.00 300.0C 100.00 32,463.00 25,149.81 3,00<1.00 2,819.70 $40,317.00 $26,221.24 1.16 $100,000.00 1,600.00 4,300.00 1,300.00 400.00 250.00 111,390.00 13,366.00 - 3,500~00 $228,806.00 $ 77,488.77 1,348.30 5,01L70 281.66 13.90 87,291.15 7,296.24 -2,695. Sse..; $176,042.17 6.60 364 1900 Proposed ~ RESIDENTS IillDlCAL NURSING SERVICES 3003 4001 3004 3005 3006 3007 3007 3007 3007 3007 3001 3002 Home Physician Approved Drugs ~~dical-Nursing su~plies r.guipment-TIevairs & !laintenance Equipment-TIeplacements Dentist Fye Care Foot Care Ambulance Other r~scellaneous Salaries Employee Benefits- (omers,Ohip,etc) SUB TOTAL PER DIEH $ 3,300.00 250.00 2,000.00 250.00 1,000.00 800.00 (00.00 100.00 100.08 350.00 208,954.00 2,1,767.00 $21;.2,471.00 6.99 1980 Actual oct.31,1980 $ 2,697.00 494.95 1,975.86 371-39 23.-13 138.00 147.00 2.50 512.20 189,245.79 15,291. 54 $210,899.66 HOUSEKEEPING SERVICES 1011 Tissue, Kleenex, Soap 2,000.00 1,858.24 5004 l~pS, Pails, etc. 350.00 193.37 5004 vrax Cleaners 3,000.00 3,123.82 5004 Pest control <100.00 305.05 5005 Equipment-Repairs & I1aintenance 200.00 75.91 5006 Equipment-Replacement 120.00 5001 other r!iscellaneous 200.00 5001 Salaries 71,.118.00 56,289.25 5002 Employee Benefits- (Omers, Ohip,etc) 8,511.00 4,945.59 sun TOTAL $~86,325.00 $ 66,191.23 PER DIEM 2.49 ~ 6004 6004 6009 6006 6006 6003 6007 6008 6001 6002 7001 LAUNDRY SERVICES Replacement, Bedding, Linens Replacement Uniforms Z,1iscellaneous Soap, Bleach, etc. Thread, Thermo patch Contract (Laundry Services) Equipment-Repairs & Maintenance Equipment-Replacements Salaries Employee Benefits - (Omers, Ohip, etc) SUB TOTAL PER DIEH FUNERAL AND BURIAL Funeral and Burial Service SUBTOTAL 1980 Proposed $ 100.00 250.00 10.00 10,500vOO 100.00 100.00 $1l,C60.~0 .32 850.00 $850.00 365 1980 Actual OcL31,19:" $ 11.51 7,765.42 95.62 $7,872.55 366 ACCT. # 3005 8005 80001, 8006 3007 8003 8009 8010 8010 8012 8010 8001 8002 BUILDING & PROPERTY OPERi1TIO!'1 & J::il'.INTf'':;rAr.JCE Electricity Water & Water Service Line Fuel Garbage Collection Taxes Insurance, Boiler, Plant 3~uipo Rent Building-Light Bulbs Equipment & r.uilding- Repairs & J'Iaintenance Equi~ent Replacements Other Miscellaneous- (Elevator Contract) Salaries Employee Benefits- (Omers,Ohip, ete) SUB TOTAL PER DIEM 1980 Pro;}osed $4~,OOC.OO 5,500.00 300.00 I,GOO.OO 2,807.00 100.00 700.00 11,000.00 1,000.00 3,100.00 25,948.00 3,113.00 $99,lce.oo 2.26 1980 Actual Oct. 31,1980 $32,198.50 1,:292.77 %1.96 2,879.00 1,081. 71 11.-590.32 460.15 I,GI0.00 19,848.30 2,311.18 $7/:,,233.89 ACCT. "if GENERL"\L 1m:) ADI-!.n-lISTRZ\TI~IE 9003 9004 9005 9007 9008 9009 9010 9011 9006 9006 9011A 9014 9012 9013 9014 9014 9014 9001 9002 509 Contract services Advertising Audit Legal postage Printing & Stationery Telephone Travelling & Conve-tions Insurance PL!PD ~orkmans Compensation I~ome vehicle- Other Miscellaneous F.quipment-rrepairs & Naintenance Equipment-Replacements Freight & ExpreSs Staff Develo~ment Heinbership D;Ies Salaries - Employee Benefits- (Omers, Ohip, ete) Bank Interest SlJB TOTAL PEP. DIEl1 TOT~L EXPENDITURES RESIDENT DAYS 1980 Proposed $ 2,500.00 20').00 l,~OO.OO 20G.00 3S0.0C 1,lDC.DD 4,500.00 2,500.0a I,Cl9.00 3,500.00 2,000.00 1,.500.00 200.00 100.00 130~00 300.00 500.00 50,000.00 6,500.00 $79,(199.00 2.28 $788,096.00 34,675 367 1980 ActU2.1 Oct. 31, 19S0 $ 1,875.00 214.84 1,500.00 231.13 1,457.65 3,050.90 3,005.75 1,G99.94 -1,127 .32 1"ne.6-1 1,828.96 148.3lJ 97.97 40.00 425.00 32,150.60 .1,025.02 -1,871.93(' $55.425.13 $617 ,485.8i 2<3,294 368 ACCT.t TOTliL EXPENNTURES 502- 509 EXPENnITU~~S RECOVERIES SUB TOTAL OPEr~TING DEFICIT COUNTY SlLABE 30% CAPITAL EXPENDITURES 900 Smoke Detectors 900 washing ~~chine 900 Air conditioning 900 Asphalt TOTAL CAPITAL EXPF.NDITURES 514 Less Recovery of capital ,Expenditures County Share 50% 9015 Non-Shareable Expenditures COUNTY SHARE IN ALL 1980 Proposed H2O Actual Oct.31,1980 $738,096.00 $617 ,'185.87 3,000.00 3,207.32 - $785,096.00 $614,278.55 $237,71'1.00 $172,803.95 $ 71,314.20 $ 51,841.18 $ 7,800.00 1,0>18.00 10,519.00 9,8911.00 16,000.00 $ 35,367.00 $ 9,894.00 $ 1,750.00 $ 486.66 $ 33,617.00 $ 9,407.34 $ 16,808.50 $ 4,703.67 $ 150.00 $ 513.05 $ 88,872.70 $ 57,057.90 Acct.;; REVENU:r Revenue from Residents -Extended Care 500- 501 512 Revenue fro~ Provincial Subsidy-F.xtended Care Revenue from Residents -Residential Care 516 Estate of Deceased Residents and Arrears of Maintenance TOTAL RE\1ENUE 1980 Pro~sed $5'}G,S82.0:J 500.00 $5~7,382.00 369 l~SO Actual $431,682.24 9,792.36 $4.111,474.60 370 CLERK'S REPORT ON LICENSES November Session, 1980 To the Warden and Members of Elgin County Council, I have to report that, as of this date. the following licenses have been issued for the Calendar Year 1980: AUCTIONEERS Gordon H. Meeko, 23 Young Street, St. Thomas, NSR 4W6 John L. Shackleton, R. R. #1. Springfield, NOL 2JO Leslie J. Shackleton, R. R. #1, Springfield, NOL 2JO Norman Ripley, Fingal. NOL IKO James Bernard Blake, Drumbo, NOJ IGO William F. Keutch, 233 Stinson Street, Box 67, Rodney, NOL 2eO Jake Kikkert, R. R. #2. White Church Ed Kikkert, 49 Murray Avenue, Aylmer, N5H 2A4 John D. Johnson, R. R. #1. Rodney, NOL 2eD Daryl Yoder, Archibald, Ohio, U.S.A. Waldie Allen, R. R. #3, Lambeth, NOL ISO Harry Lutchin, 227 Main Street, Wardsville, NOL 2NO Hector McNeil, R. R. #7, Alvinston, NON lAD Ron Clark, R. R. #4, St. Thomas, N5P 3S8 Donald L. Cosens, 13 Margaret Street, St. Thomas, N5R 3H6 David McDonald, Box 552, Rodney, NOL 2CO Donald Bedford, R. R. #4, Aylmer, N5H 2R3 Mark E. Cosens, 13 Margaret Street, St. Thomas, N5R 3H6 John McCartney, Archibold, Ohio, U.S.A. Ray Tosch, Capac, Michigan, U.S.A. Gerald Cryderman, R. R. #1, Thamesville, NOP 2KO Grant C. Gardner, 186 York Street, London, N6B lC2 ALL of which is respectfully submitted. ~~ November 7, 1980 G. C. Leverton, County Clerk-Treasurer. COUNTY TREASURER'S REPORT November Session, 1980 To the Warden and Members of the Elgin County Council, 371 RECEIPTS I beg to submit the following statements of Receipts and Expenditures from January 1st, 1980 to October 31st, 1980: Balance in Bank and On Hand January 1st, 1980 County Rates County Rates Collected Under Section 43 Licences and Permits Interest Received County Roads Land Division Committee Court House Recoveries Recovery of Rentals Welfare - Administration - Day Nursery - Benefits General Support Grant Resource Equ~lization Grant Temporary Borrowing Workmen's Compensation Premium Payable Employee Deductions Payable Registry Office Transferred from Payroll Account Aylmer Museum - Repaying loan EXPENDITURES Council Members Administration - Salaries Administration Buildings Court House Maintenance Grants Miscellaneous Expense . County Roads Children's Aid Society > and Supplies - Budget - Board Members Elgin Manor Terrace Lodge Transferred to Transferred to Interest Discount on County Rates Write-Off of Taxes Agriculture Registry Office Elgin-St. Thomas Health Unit - Budget - Board Members County Library - Budget - Board Members Land Division Committee Welfare - Administration - Benefits Elgin County Pioneer Museum - Board Members Hospitals & District Health Council - Board Members St. Thomas Suburban Roads Commission - Member Southwestern Ontario Travel Association - Member Temporary Borrowing Transferred to Debenture Account Balance in Bank October 31st. 1980 $ 915,531.19 3,758.61 1,000.00 19,647.21 2.595,878.51 9,485.94 18,408.27 32,730.70 32.197.03 3,552.80 309,231.37 106,750.00 227,868.00 2,390.000.00 13.103.38 85.717.60 4,725.32 4,000.00 . 400.00 $ 44,995.35 84.920.71 13,124.01 32,104.00 6,588.00 119.56 3,473,156.78 64,386.80 950.73 122,000.00 29,000.00 45,750.35 5.669.11 6.245.03 17.846.76 7,143.81 159.509.50 10.33 190,000.00 1,652.10 21,468.74 71,263.91 355,173.84 360.31 2,478.11 210.00 419.79 1,930,000.00 39,435.00 $ 29,610.90 6,773,985.93 $6.803,596.83 cr. 6,725,961.97 77 .634.86 $6.80~,596.83 372 - 2 - ELGIN MANOR Expenditures Balance in Bank and On Hand October 31st, 1980 $ 68,980.05 1,436,034.71 $1,505,014.76 1,457,970.55 $ 47,044.21 Balance in Bank and On Hand January 1st, 1980 Receipts TERRACE LODGE Expenditures Balance in Bank and On Hand October 31st, 1980 $ 771.02 708,328.60 $ 709,099.62 701,599.76 $ 7,499.86 Balance in Bank and On Hand January 1st, 1980 Receipts ALL of which is respectfully submitted. ~:4-,.../ G. C. Leverton, County Clerk and Treasurer. 373 PROPERTY COMMITTEE REPORT November Session, 1980 To the Warden and Members of the Elgin County Council, The Property Committee reports as follows: 1. That the letter and report from the Ministry of Government Services on Building Fire and Safety Inspection be tabled to the December meeting of the new Committee and in the meantime request Mr~ J. Freeman's comments on the report. 2. That the Service Agreement with Johnson Controls Limited for the Court House heating system be renewed at a cost of $478.00 per annum for a two year period, subject to an adjustment yearly to accommodate increased labour costs. ALL of which is respectfully submitted. ~h:e~ O~- ~ /d.~~ 374 AGRICULTURAL COMMITTEE REPORT November Session, 1980 To the Warden and Members of the Elgin County Council, The Agricultural Committee reports as follows: 1. That the letter and fact sheet -from the Ministry of Natural Resources outlining the conditions, reasons and benefits to the four-day controlled hunt for deer in all of Elgin and Oxford Counties be filed. 2~ That the letter from Inside E.P.A. and The Energy Bureau Inc. announcing a forum entitled "Acid Rain The Problem That Won't Go Away" scheduled for December 12th in Arlington,; Virginia be filed. ALL of which is respectfully submitted. ~ ra,;ft~~ PERSONNEL COMMITTEE REPORT November Session, 1980 SECOND REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That the Ministry of Labour be advised that the dates of December 17 or 18, 1980 would be suitable dates to meet with a Conciliation Officer. 2. That the job evaluation up-date be referred to the new Personnel Committee to meet with Thorne Stevenson & Kellogg. ALL of which is respectfully submitted. /~ -<_.<>~ ~ ;/ tJ.~..-t 375 376 FINANCE COMMITTEE REPORT November Session, 1980 To the Warden and Members of the Elgin County Council, The Finance Committee reports as follows: 1. That the request for a grant from the Ontario Humane Society be filed. 2. That the second edition of the data package support- ing the new funding system being introduced for C.A.S. budgets from the Ministry of Community and Social Services be filed. 3. That the letters from the Villages of Port Burwell and Port Stanley with adjusted equalized assessments be received and adjustment be made in the 1981 County Levy to reflect the changes. 4. That the nomination from the Elgin West District Women's Institute for the Elgin County Pioneer Museum Board be tabled to the January Session. 1981. 5. We recommend that item 1 of the Finance Committee Report to the May Session. 1980 be rescinded, in respect to the deduction from the final payment of County Levy, of addi- tional provincial grants. Instead it is recommended that this adjustment be handled separately from the County Levy and refunds made or additional levy requested. upon receipt of the Provincial grant. 6. That the copy of the Service Plans and Children's Aid Societies, 1980-81. from the Ministry of Community and Social Services be filed. ALL of which is respectfully submitted. ~. a. r;&L J(. R. Fle airman. {~ / it ~r~ 377 COUNTY GOVERNMENT COMMITTEE REPORT November Session, 1980 THIRD REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1. That the letter and press release from Mr. Herbert A. Epp, M.P.P. (Waterloo North), with further information on his reso~ lution re: delays in decision making by the Ontario Municipal Board be filed. - 2. That the resolution from the County of Brant respect- ing firmer responses from the Courts re: offenders committing vandalism be endorsed. 3. questing category That the resolution from the County of Frontenac re- the Government of Ontario to create a "hall licence" for licensing under the Liquor Control Act, be filed. 4. That the announcement of a workshop for newly elected Councillors from A.M.O. scheduled for Chatham, March 20th and 21st, 1981 be filed. 5. ~hat the letter from the Township of South Dorchester expressing their views on central ambulance dispatch and the stationing of an ambulance i~ the Aylmer area be'received. 6. That the resolution from the St, Thomas and District Labour Council respecting plant closures be returned for fur- ther clarification as to the type of industry involved. ALL of which is respectfully submitted. J2, ,F;9"/1 ~{L-- J. D. Campbell. 0 Chairman. ~ ~il&~ 378 COUNTY OF ELGIN By-Law No. 80-45 "BF.TNr: A RV-l.AW TO APPOINT A 1.AND DIVISION COMMITTEE." WHEREAS Section 30 of The Planning Act provides for the con- stitution and appointment of a Land Division Committee; NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. That a Land Division Committee is hereby constituted and the following persons are hereby appointed to membership on the said Committee: . Murray C. Benner to hold office until January 1, 1982 Lorne R. Carroll - to hold office until January 1, 1982 Noble G. Tufford - to hold office until January 1, 1982 Fred S.' Shively - to hold office until Jantiary 1, 1983 Alistair Littlejohn - to hold office until January 1. 1983 John V. McKinlay - to hold office until January 1, 1984 H. Pau~ deRyk - to hold office until January 1, 1984. 2. That the members of the Land Division Committee be paid the following remuneration for attending meetings of the said Committee: (a) In attending a,meeting.of the Committee when it is held in both the forenoon and afternoon or evening of the same day - $55.00 (b) For attending a meetitig of the Committee when it is held in either the forenoon, afternoon'or the evening - $30~00 (c) In addition to the above remuneration each member shall be paid the following rates for each mile necessarily travelled in attending such meetings: o - 5,000 miles 25t per mile over 5,000 miles 21t per mile (d) For attending a convention, when authorized by County Council, within a radius of 300 miles of St. Thomas, One Hundred Dollars ($100.00) per d~y, plus registration fee. (e) For attending a convention, when authorized by County Council, outs~de a radius of 300 miles of St. Thomas, One Hundred Dollars ($100.00) per day, plus registration fee, plus single air fare rates from London airport to the site of the convention and return. 3. Each member shall be,paid, in addition to the above remuner- ation, $10.00 fo~ each application which he investigates. 4. 5. That By-Law No. 80-4 be, and the same is hereby repealed. That this by-law become ef~ective January 1st, 1981. READ a first time this 19th day of November, 1980. READ a second time this 19th day of November, 1980. READ a third time and finally passed this 19th day of November, 1980. G. C. Leverton, Clerk. Yc?~L_'" L. A. Lon urst, Warden. ~~~ 379 COUNTY OF ELGIN By-Law No. 80-46 "REGULATING PARKING" The Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. DEFINITION For the purpose of this By-Law, Park or Parking, when prohibited, means the st~ndi~g of a vehicle whether occupied or not except when standing tempo- rarily for the purpose of and while actually engaged in the loading or unloading of merchandise or passengers.. Street or Highway includes a common or public highway, street, avenue, parkway, driveway, square, place, bridge, viaduct or trestle, designed and intended for, or used by, the general public for the passage of vehicles. Vehicle includes a motor vehicle, trailer. traction engine, farm tractor, roadbuilding machine and vehicle drawn, propelled or driven by any kind of power. including muscular power, but does not include motorized snow vehicles, cars of electric or steam railways running only upon rails. 2. PARKING REGULATIONS When proper signs have been erected and are on display no person shall park a vehicle on the highways or parts of high- ways hereinafter set on Schedule "A" attached hereto. 3. PENALTIES Any person violating any of the provLsLons of this By-Law shall be subject to penalty of not more than Ten Dollars for the first offence and not more than Fifty Dollars for every subsequent offence, exclusive of costs, and all such penalties shall be recoverable under the Ontario Summary Convictions Act. READ a first time this 19th day of November. 1980. READ a second time this 19th day of November, 1980. READ a third time and finally passed this 19th day of November, 1980. ----.~_./~--<-<< ~ G. C. Leverton Clerk. ' ~ tl ~.j- 1. A. L ~ghurst, Warden. 380 SCHEDULE "A" By-Law No. 80-46 1. County Road #27 is the road allowance between Concessions 3 and 4 in the Township of Yarmouth 2. When proper signs have been erected and are on display, no person shall park a vehicle on the highway or part of the highway known as: (a) County Road #27 - from a point 97 metres west of the line between Lots 19 and 20, Concession 4, being the east limit of the Quaker Cemetery, easterly for 200 metres, on the north side of County Road #27. (b) County Road #27 - from a point 302 metres east of the line between Lots 18 and 19. Concession 3, easterly for 155 metres on the south side of County Road #27. 381 COUNTY OF ELGIN By-Law No. 80-47 "BEING A BY-LAW CONSENTING TO THE STOPPING UP AND CLOSING OF A ROAD ALLOWANCE IN THE TOWNSHIP OF MALAHIDL" WHEREAS notice has been received from the ToWnship of Malahide indicating their intention to pass a by-law, to stop up and close a part of the original road allowance of NOrth Water and Lewis Streets, Registered Plan 55, Village of Port Bruce, Township of Malahide, more particularly described as Parts 1, 4, 5 and 6. on Deposit Plan llR-2155, deposited in the Registry Division of Elgin, No. 11; and WHEREAS the County of Elgin has no objection tathe said pas~ing of the by-law. THEREFORE the Municipal Council of the Corporation of the County of Elgin consents to the passing of a by-law, stopping up and closing the road as described above. READ a first time this 19th day of November, 1980. READ a second time this 19th day of November, 1980. READ a third time and finally passed this 19th day of November, 1980. ~-<..<&-<.<~ G. C. Leverton, Clerk. / ,{l ~L.->" L. A. Longhurst, Warden. 382 COUNTY OF ELGIN By-Law No. 80-48 "BEING A BY-LAW TO ESTABLISH A PAY SCHEDULE FOR EMPLOYEES COVERED BY THE JOB EVALUATION SCALE. OTHER THAN CERTAIN ROADS DEPARTMENT EMPLOYEES. " WHEREAS By-Law No. 79-47 and By-Law No. 80-23 presently establish pay schedules for positions not covered by agreements or otherwise; AND WHEREAS a review of the rates indicates that adjustments are deemed necessary; NOW THEREFORE the following schedule be and is hereby adopted: 1. CLERK-TREASURER I S OFFICE Biweekly Rates Clerk-Treasurer Deputy Clerk-Treasurer Custodian Land Division Secretary-Treasurer Payroll Supervisor Assistant Custodian Payroll Clerk Clerk-Typist 2. ROADS DEPARTMENT Engineer AssistantCounty;Engineer General Superintendent Assistant General Superintendent Technician Office Co-Ordinator Bookkeeper Clerk-;Typist 3 . ELGIN MANOR Director Director of Nursing Assistant Administrator Maintenance Supervisor Assistant Director of Nursing Dietary Supervisor Housekeeping & Laundry Supervisor Bookkeeper Clerk-Typist 4. TERRACE LODGE Resident Co-Ordinator Clerk-Typist 5. SOCIAL SERVICES Director Field Worker Clerk $1.15i.oO-1,198.88-1,248.88-1.300.~2 $695.65-724.65-754.85-786.31 $522.38-544.15-566.77-590.4? $472.35-492.08-512.54-533.92 $386.19-402.31-419.04-436.54 Biweekly Rates $1,403.08-1,461.54-1,522.42-1,585.85 Plus use of County ear $1,041.08-1..084.46'-1.129-.65-1.176.73 $943.73-983.04-1,024.00-1.066.65 Plus use of County car $852.69-888.23-925.19-963.73 Plus use of County car $852.69-888.23-925.19-963.73 $630.08-656.38-683.73-712.23 $472.35-492.08-512.54-533.92 $386.19-402.31-419.04-436.54 ::;::" Biwe-ek1 v Rates $1.151.00-1,198.88-1.248.88-1,300.92 $852.69-888.23-925.19-963.73 $695.65-724.65-754.85-786.31 $630.08-656.38-683.73-712.23 $472.35-492.08-512.54-533.92 $386.19-402.31-419.04-436.54 Biweekly Rates $572.58-596.46-621.31-647.23 $386.19-402.31-419.04-436.54 Biweek1 y Rates $943.73-983.04-1,024.00-1,066.65 $572.58-596.46-621.31-647.23 $428.31-446.15-464.73-484.04 383 - 2 - 6. LIBRARY Librarian Deputy Librarian Semi-Professional Library Supervisor Bookkeeper Library Assistant Clerk-Typist Biweekly Rates $1,041.08-1,084.46-1,129.65-1,176.73 $852.69-888.23-925.19-963.73 $572.58-596.46-621.31-647.23 $695.65-724.65-754.85-786.31 $472.35-492.08-512.54-533.92 $386.19-402.31-419.04-436.54 7. The following positions, due to $47.62 biweekly, as an hours of working a 40 hour week, are increased by work premium over the rates shown: Custodian Assistant Custodian Office Co-Ordinator. 8. That By-Law No. 79-47 and 80~23 be, and the same are hereby repealed. 9. That this By-Law become effective January 1st, 1981. READ a first time this 19th day of November, 1980. READ a second time this 19th day of November, 1980. READ a" third time and finally passed this 19th day of November, 1980. ~~~ G. C. Leverton, Clerk. Y'(/.~~4'- L. A. Longhurst. Warden. . 384 COUNTY OF ELGIN By-Law No. 80-49 "BEING A BY-LAW TO ESTABLISH THE SALARY OF THE ELGIN COUNTY CLERK-TREASURER." The Municipal Council of the Corporation of the County of Elgin enacts as follows: 2. That the salary of the Clerk-Treasurer of the County of Elgin shall be One Thousand, One Hundred and Forty-Seven Dollars and Seven Cents ($1,147.07) biweekly. That By-Law No. 79-48 be, and the same is hereby repealed. That this By-Law shall become effective January 1st, 1981. L 3. READ a first time this 19th day of November, 1980. READ a second time this 19th day of November, 1980. READ a third time and finally passed this 19th day of November, 1980. ~~ )4-,.... G. C. Leverton, Clerk. . iLl d IX. 4. ';:2 '<J"" L. A. La ghurst. Warden. 385 COUNTY OF ELGIN By-Law No. 80-50 "BEING A BY-LAW TO ESTABLISH THE SALARY OF THE ELGIN COUNTY DEPUTY CLERK-TREASURER." The Municipal Council of the Corporation of the County of Elgin enacts as follows: L That the salary of the Deputy Clerk-Treasurer of the County of Elgin shall be Seven Hundred and Eighty-Six Dollars and Thirty-One Cents ($786.31) biweekly. That By-Law No. 79-49 be, and the same is hereby repealed. That this By-Law shall become effective January 1st, 1981. 2. 3. READ a first time this 19th day of November, 1980. READ a second time this 19th day of November, 1980. READ a third time and finally passed this 19th day of November, 1980. ~..,...-~""--' G. C. Leverton, Clerk. Y ti. :rA?,j L. A. Lon urst, Warden. 386 COUNTY OF ELGIN By-Law No. 80-51 "BEING A BY-LAW TO AMEND BY-LAW NO. 1696. THEREBY ADJUSTING THE SALARY OF THE ELGTN r.omITY ROAD SUPERINTENDENT." WHEREAS By-Law No. 1696 deals with the appointment and remuneration of a Road Superintendent for the County of Elgin. AND WHEREAS By-Law No. 1696 is presently amended by By-Law No. 79-50. AND WHEREAS it is now deemed advisable to change the present salary of the Elgin County Road Superintendent. NOW THEREFORE the Municipal Councii of the Corpora- tion of the County of Elgin enacts as follows: 2. That Clause (4) of By-Law No. 1696, as amended by By-Law No. 79-50, be deleted. and the following substituted therefore: lfThat the salary or remuneration of the Road Superintendent shall be One Thousand, Five Hundred and Eighty-Five Dollars and Ninety-Two Cents ($1,585.92) biweekly, plus the use of a County Car.ll That By-Law No. 79-50 be, and the same is hereby repealed. That this By-Law shall take effect on January 1st, 1981. 1. 3. READ a first time this 19th day of November, 1980. READ a second time this 19th day of Nov~mber, 1980. READ a third ti~e and flnally passed thi~ 19th day of November, 1980 G. C. Leverton, Clerk. -/ tl ~-=' L. A. onghurst, Warden. ~~~ 387 COUNTY OF ELGIN By-Law No. 80-52 "BEING A BY-LAW TO ESTABLISH THE SALARY OF THE DIRECTOR OF THE ELGIN COUNTY HOMES FOR SENIOR CITIZENS." The Municipal Council of the Corporation of the County of Elgin enacts as follows: L That the salary of the Director of the Elgin County Homes for Senior Citizens shall be One Thousand, Three Hundred Dollars and Ninety-Two Cents ($1,300.92) biweekly. 2. 3. That By-Law No. 79-52 be,and the same is hereby repealed. That this By-Law become effective January 1st, 1981. READ a first time this 19th day of November. 1980. READ a second time this 19th day of November, 1980. READ a third time and finally passed this 19th day of November, 1980. G. C. Leverton, Clerk. ,,y tl,~ A? _:t- L. A. Longhurst, Warden. ~~~ 388 COUNTY OF ELGIN By-Law No. 80-53 "BEING A BY-LAW TO AMEND BY-LAW NO. 2467. THEREBY ADJUSTING THE SALARY OF THE ASSISTANT ADMINISTRATOR FOR THE ELGIN COUNTY HOMES FOR SENIOR CITIZENS." WHEREAS By-Law No. 2467 deals with the appointment and remuneration of an Assistant Administrator for the Elgin County Homes for Senior Citizens. AND WHEREAS it is now deemed advisable to change the present salary of the said Assistant Administrator. NOW THEREFORE the Municipal Council of the Corpo- ration of the County of Elgin enacts as follows: 1. That Clause (2) of By~Law No. 2467, as amended by By-Law No. 79-53, be deleted, and the following substituted therefore: "That his salary as Assistant Administrator be Nine Hundred and Sixty-Three Dollars and Seventy- Three Cents ($963.73) biweekly." 2. That By-Law No. 79-53 be, and the same is hereby repealed. That this By-Law become effective January 1st, 1981. 3. READ a first time this 19th day of November, 1980. READ a second time this 19th day of November, 1980. READ a third time and finally passed this 19th day of November, 1980 G. C. Leverton, Clerk. /' ti' ~/~r L. A. L nghurst, Warden. ~~ 389 COUNTY OF ELGIN By-Law No. 80-54 "BEING A BY-LAW TO ESTABLISH THE SALARY OF THE ELGIN COUNTY SOCIAL SERVICES DIRECTOR.tt The Municipal Council of the Corporation of the County of Elgin enacts as follows: L That the salary of the Social Services Director of the County of Elgin shall be Qne Thousand and Sixty-Six Dollars and Sixty-Five Cents ($1,066.65) biweekly. That this By-Law shall become effective January 1st, 1981. 2. 3. That By-Law No. 79-54 be, and the same is hereby repealed. READ a first time this 19th day of November, 1980. READ a second time this 19th day of November, 1980. READ a third time and finally passed this 19th day of November, 1980. ~-?<.-< )4-,.J Y tl ^'1-L_;< L. A. Lon hurst, Warden. G. C. Leverton, Clerk. 390 COUNTY OF ELGIN By-Law No. 80-55 "BEING A BY-LAW TO AMEND BY-LAW NO. 2297. THEREBY ADJUSTING THE SALARY OF THE SECRETARV-1'RF.AStJRER OF THE COUNTY OF ELGIN LAND DIVISION COMMITTEE.ll WHEREAS By-Law No. 2297 deals with the appointment and remuneration of a Secretary-Treasurer of the County of Elgin Land Division Committee. AND WHEREAS By-Law No. 2297 is presently amended by By~Law No. 79-55. AND WHEREAS it is deemed advisable to change the present salary of the Secretary-Treasurer. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follo~s: L That Clause (2) of By-Law No. 2297, as amended by By-Law No. 79-55, be deleted, and the following substituted therefore: llThat the salary of the Secretary-Treasurer of the County of Elgin Land Division Committee shall be Five Hundred and Thirty-Three Dollars and Ninety-Two Cents ($533.92) biweekly." That By-Law No. 79-55 be,and the same is hereby repealed. That thi~ By-Law become effective January 1, 1981. 2. 3. READ a first time this 19th day of November, 1980. READ a second time this 19th day of November, 1980. READ a third time and finally passed this 19th day of November. 198C. ~~jC.-..J G. C. Leverton. Clerk. y; t! ~L~,(- L. A. onghurst, Warden. 391 COUNTY OF ELGIN By-Law No. 80-56 "A.BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE NOVEMBER SESSION, 1980." WHEREAS by Section 9 of the Municipal Act. being Chapter 284 of the Revised Statutes of Ontario, 1970. the powers of a municipal corporation are to be exercised by its council; AND WHEREAS by Subsection 1 of Section 241 of the Municipal Act, being Chapter 284 of the Revised Statutes of Ontario, 1970. the powers of every Council are to be exercised by By-Law_; AND WHEREAS it is deemed expedient that the proceed- ings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law; NOW THEREFORE the Municipal Council of the Corpo- ration of the County of Elgin enacts as follows~ 1. That action of the Municipal Council of the Corpo- ration of the County of Elgin, in respect of each recommenda- tion contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meetings held during the November 1980 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 19th day of November, 1980. READ a second tlme this 19th day of November, 1980 READ a third time and finally passed this 19th day of November, 1980. G. C. Leverton, Clerk. P /l ~_ L._", L. A. Longhurst, Warden. ~~>4.- <':68 393 ;Y[1~X MISCELLA.N~:OUS - Communications 9, I?, 71, 115, 155, 192, 215, ?.4S, 274, 300, 332. Delegations _ ...... 74, 119, l,';.g, ?19, 302, 303, 335. 1979-80 Officials, County Council, Standing Committees, Municipal Clerks and Treasurers - .0. 2, 3, 4, 5, 6, 7, 8. Presentations to employees _ .0. 195, 280, 335. 1,o.'arden' 5 Address 2l. 9. I','arden's Election ~PORTS, OF OFFICIALS AND OTHERS - Director's Report on Homes for Senior Citizens - ........... 349. Clerk's Report on Licenses - ................................ 370. County Treasurer's Report - 134, 224, 254, 289, 290, 371. 87, 309. Elgiri County Library Report Weed Inspector's Report - ...................... 24, 348. REPORTS OF COMMITI'EES - Agricultural Committee - ..... 36, 95, 141, 206, 235, 260, 315, 374. County Government Committee _ 32, 93, 137, 139, 177, 202, 240, 258, 287, ?88, 295, 313, 344, 345, 377. 33, 92. Educational Committee - Finance Committee - ... 31, 85, 128, 135, 165, 166, 176, 207, 238, 259, 294, 312, 376. Homes for Senior Citizens Committee - ... 34, 78, 127, 167, 200, 223, 284, 306, 346. Local Government Industrial and Recreational Committee 143,236, 256. Personnel Committee- 27, 29, 79, 84, 135, 174, 180, 204, 205, 234, 253, 293, 314, 347, 375. Property Committee - ... 37, 94~ 132, 140, 203, 237, 261, 283, 292, 373. Reception and Entertainment Committee. ... 35, 96, 233, 291, 311. Road Committee. ... 30, 81, 97, 130, 168, 199, 225,262, 285, 307, 343. Social Services Committee - ... 26, 83, 142, 179, 201, 257, 310. Special Committee to Examine the Road By-Laws - ... 133. Special Committee to Strike the Standing Committee for 1979-80 - ... 22. 394 ?? s-:: urn 'JNS _ To add an urban me~ber to t~e Aqric~ltural Co~~ittee ................ ]2 AmAnding appointme~ts of the Strikina Co~~ittee..................... 14 Resolving that the press be allowed in certain Committee meetings ... 14 Authorizing the Warden and Clerk to submit the 1979 road expenditures to the Ministry of Transportation and CQffiIDunications ................ 7S Ac~epting or rejecting reco~~endations r~arding Minor Exceptions to the Tree 3y-Law ........... .................................... 0..... 159,338. Adopting the Statement of Proposed Work and Expenditures on the Road System... .............. 0................................. 0.... .~. 0" 160 To make Supplementary Application for Subsidy Money for Municipal Drain Assessments ...............'............................... '. . . . .. 160 To grant $1,000.00 to the Elgin Military Museum ..................... 160 To accept the Auditor's Report to December 31, 1979 219 To accept the Treasurer's Statements .. 121, 219, 248, 279,337. Authorizing the Clerk-Treasurer to apply to the Ontario Municipal Board to carry over payments to the Tillsonburg Distr~ct Memorial Hospital...... .'......... ....... .'........................... .... ..... 221 Requesting the Ministry of Health to send a representative to discuss the local ambulance service regarding C~ntral Dispatch .............. 250 Requesting the County Government Co~~ittee to review the present Committee System ............................................. ..,..... 250 Appointing A.C.R.O. voting delegates ................................ 280 Inviting Harold Buck to the November Session for recognition on his retirement as County Agricultural Representative .................... 280 Allowing Councillors' guests to attend Committee meetings ............ 303 Requesting the Ministry of Health to upgrade the Ambulance Service in East Elgin ..... ...... ... ............................................ 304 Receiving the Brief from the Thames Valley District Health Council re: Health Facilities Evacuation Plan ................................... 336 Permitting the newly elected Reeves and Deputy Reeves to attend Committee meetings. .~... .............. ...........................~.. 336 Adopting the Weed Inspector\ Report ....................~............ 336 Accepting the Director's Report on Homes for Senior Citizens. ....... 337 Accepting the Clerk's Report on Licences 337 RY~LAi'IS 79-40 1Q79 79~41 1979 79_42 1979 79_43 1979 79_44 1979 79-45 1979 79-46 1979 79_47 1979 79-48 1979 79-49 1979 79-50 1979 79-51 1979 79-52 1979 79-53 1979 79_54 1979 79-55 1979 79-56 1979 79_57 1979 80-1 1980 80-2 1980 395 To appoint a ~ounty Roads ~on~ittee. 25 To Authorize the Warden a~d t~e Treasurer tn Borrow the Sum of Two Million, Fivl" Hundred Thousand Dollars. 38 Being a Sy~Law to Restrict the Weight of Vehicles Passino over 3ridges. 40 Being a By~Law Consentinq to the Stopping Up of a Road Allowance in Lot 7. Concession 1, Township of Yarmouth. 43 Being a Sy-Law to Appoint a Land Division Committee. 44 Being a By-Law to Provide Fringe Benefits to all Employees of the County of Elgin who are Considered in the Manage_ ment Category. 45 Being a By-Law to Provide Fringe Benefits to all Employees of the County of Elgin Who are Not Covered by a Collective Agreement or Included in the Management Category. 52 Being a By-Law to Establish a Pay Schedule for Employees Covered by the Job Evaluation Scale, Other than Certain Roads Department Employees. 59 Being a By-Law to Establish the Salary of the Elgin County Clerk-Treasurer. 61 Being a By-Law to Establish the Salary of the Elgin County Deputy Clerk-Treasurer. 62 Being a By-Law to Amend By-Law NO. 1696, Thereby Adjusting the Salary of the Elgin County Road Superintendent. 63 Being a By-Law to Establish the Salary of the Assistant Engineer for the County of Elgin. 64 Being a By_Law to Establish the Salary of the Director of the Elgin County Homes for Senior Citizens. 65 Being a By-Law to Amend By-Law NO. 2467, Thereby Adjust_ ingthe Salary of the Assistant Administrator fo~ the Elgin County Homes for Senior Citizens. 66 Being a By-Law to Establish the Salary of the Elgin County Social Services Director. . 67 Being a By-Law to Amend By-Law NO~ 2297, Thereby Adjust- ing the Salary of'the Secretary-Treasurer of the County of Elgin Land Division Committee. 68 Being a By-Law to Establish Rates of Pay for Part Time Employees. 69 A By-Law to Confirm Proceedings of the Council of the Corporation of the County of Elgin at the December Session, 1979. 70 A By_Law to Authorize the Expropriation of Land for the Purpose of Widening and Improving County Roads. 109 Being a By-Law to Authorize the Execution of a Collective Agreement Between the Corporation of the County of Elgin and London and District Service Workers' Union, Local 220, S.E.I.U., A.Y.L., C.I.a., C.L.C., with Respect to the Corporation's Employees at the Elgin Manor. 111 396 30_3 80.4 80-5 80-6 80-7 80-8 80_9 80-10 80-11 80-12 80-13 80-14 80-15 80-16 80_17 80-18 1980 Being a By_Law to Authorize the ~xec:Jti0n of a Collective Agreement Between the f'orporati('n of tJ-.e County of F:lqin and London and Distrirt Service i'lork-ers' Uni::m, Local 220, S.E~I.U.. A.F.L., C.LO., C.L.C., wi'!:h Respect to the Corporation's Part-Time Enployees at the Flqin Manor. 112 1980 Being a 3y.Law to Amend Sy.Law NO. 2539, a By-Law to Regulate the Proceedings in the Municipal rouneil of the Corporation of the rounty of Elqin and the Officers and Committees Thereof. 113 1980 A By-Law to Confirm Proceedings of the Council of the Corporation of the County of Elgin at the January Session. 1980. 114 1980 Being a Sy-Law to Establish the An~ua! ~ereuneration to Be Paid to the Warden of the County of Slgin. 144 1980 Being a By-Law to Set the Daily Remuneration to be Paid to Members of the Elgin County Council for attendance at Meetings of the Elgin County Council and Co~~ittees Thereof. 145 1980 Being a By_Law to Establish the Remuneration to be Paid to the Warden, Council ~embers and County Officials for Attending Conventions. 1980 Being a By-Law to Appoint a Land Division Committee. 146 147 1980 Being a By-Law to Amend By_Law NO. 79-20, a By_Law to Establish the Rate of Pay for Certain Employees in the Homes for Senior Citizens. 148 1980 Being a By.Law to Appoint Auditors for the County of Elgin 149 1980 Being a By-Law to Amend By.Law NO. 79-38, a By-Law to Restrict and Regulate the Destruction of Trees by Cutting, Burning, or Other Means. 151 1980 A By-Law to Authorize Mr. Stanley, Charlton, the Owner of a Portion of Lot 21, Concession VIII of the Township of Malahide (Hereinafter Called 'The Grantee' and Which Term Shall Include His neirs, Successors, and Assigns) to Construct, Use and Operate Works Required for the Transmis- sion of Water in the County of Elgin (Hereinafter Called 'The Municipality'). 152 1980 A By_Law to Authorize the Corporation of the Township of Southwold (Hereinafter Called 'The Grantee' and Which Term Shall Include Its Successors and Assigns) to Const- ruct, Use and Operate Works Required for the Transmission of Water in the County of Elgin (Hereinafter Called 'The Municipality'). 153 1980 A By.Law to Confirm Proceedings of the Council of the Corporation of the County of Elgin at the February Session, 1980. 154 1980 Being a By_Law to Establish the Percentage Share of Each Municipality Within the County of Elgin and Amount Required for County Purposes for the Year 1980. 181 1980 Being a By-Law to Authorize the Execution of a Collective Agreement Between the Corporation of the County of Elgin and Terrace Lodge Employees' Association. 183 Being a By-Law to Establish a Remuneration Schedule and Other Working Conditions for ~mployees of the Roads Department. 1980 1'4 80-B 80-20 1080 80-21 1980 80-22 1980 80-23 1980 80-24 1980 80-25 1980 80-26 1980 80-27 1980 80-28 1980 80-29 1980 80-30 1980 80-31 1980 80.32 1980 80_33 80-34 80-35 80-36 397 1980 :::;el"'C a :}r-Law tc) Establ ish the Rate of Pa" f-::r "'ertain E~p1~yeps. in the Eames fer Senior Citizens: 188 3e:.ng a By-Law to Amend 3y_~aw NO. 218A, Thereby i'idjusting the Remuneration of the County of 'Slain Vieed Inspedor. 189 geing a By-Law to Appoint a Tree Commissi-::ner fer the County of 'Elgin. 190 A By-Law to Confirm Proceedings of the Council of the Corper ation of the County of Elgin at the' March Session, 1980. 191 Being a By_Law to Amend By-Law NO. 79-47, a By-Law to Establish a-Pay Schedule for Employees Covered by the Job Evaluation Scale. 208 Being a By-Law to Authorize Grants to be Made to Various Organizations, Corporations~ Institutions, Etc., During 1980. 209 Being a By_Law to Amend By_Law NO. 2539, a By-Law to Regulate the Proceedings in the Municipal Council of the Corporation of the County of Elgin and the Officers and Committees Thereof. 210 Being a By. Law Consenting to the Stopping Up and Closing of a Road Allowance in the Township of Bayham. 211 Being a By-Law to Amend By-Law NO. 79_45, a By-Law to Provide Fringe Benefits to all Employees of the County of Elgin, Who are Considered in the Management Category. 212 Being a By-Law to Amend By-Law NO. 79_46, a By.LaW' to Provide Fringe Benefits to All Employees of the County of Elgin who are Not Covered by a Collect.ive Agreement or Included in the Management Catagory. 213 A By-Law to Confirm ProceedingS of the Municipal Council of the Corporation of the County of Elgin at the April Session, 1980. 214 Being a By-Law to Amend By~Law'NO. 80~16, a By~Law to Establish the Percentage Share of Each Municipality Within the County of Elgin and Amount Required for County Purposes for the Year 1980. 242 A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the May Session, 1980. 244 Being a By~Law to Determine the County of Elgin Munici~ pality or Municipalities to be Represented by Each Member to be Elected in the Sch061 Division of the County of Elgin by the Public School Electors of the County of Elgin. 265 1980 Being a By_Law Consenting to the Stopping Up and Closing of a Road Allowance in the Township of Eayham. Being a By_Law Consenting to the Temporarily Closing of Certain Township of Bayham Roads for a Period of Four Hours. 268 266 1980 Being a By_Law to Provide that the Annual County Rate be Paid in Four Instalments by Each Local Municipality in the County of Elgin. 1980 A By-Law to Authorize Allview Cable Servi~e of 658 Talbot Street, St. Thomas, Ontario, a Division of Cablecasting Limited, (Hereinafter Called the .Company., and Which Term Shall Include its Successors and Assigns) to Install, Cons- truct, Operate and Maintain Works Required for the Trans~ mission and Distribution of Television, Radio and Related Communications Signals and Services Within the Geographic < ' ' l't of the Countv of "Elgin "9mmdaries of the kun~c~pa ~ Y ~ 1980 269 398 ;:0-37 1980 'lD-3f:. 1980 80-39 1980 80w40 1980 80-41 80-42 80-43 80-44 80-45 80-46 80_47 80-48 80-49 80-50 80-51 80-52 80-53 80_54 80-55 80-56 A 3v-Law to r:onfirm Proceedir.as of the ;.r'micir-al -"~'1'1.,...i1 of the (;orporati0n of t:,e Cou;ty 0f ::.lain at'be J'_Jn@ Session, 1980. 273 To Authorize the Warden and the Treasurer to Borrow t~e SUffi of Three 1>lillion, Five Hundred Thousand Dollar". 296 Being a By_Law to Repeal By-Law NO. 2283, which Provides for the Licencing, Regulati~q and Governinq Au~t~oneers. 297 Being a By-Law to Further Amend By_Law NO. 79w46, a By-Law to Provide Fringe Benefits to All f.rnployees. ~95 A By_Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elain at the September Session. 1980. 299 1980 Being a By_Law Consenting to the Stopping Up and Closing of a Road Allowance in the Township of Malahide. 316 1980 1980 To Regulate the Proceedings in the Municipal Council of the Corporation of the County of Elgin and the Officers and Committees Thereof. 318 1980 A By_Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the October Ses'sion, 1980. 331 1980 Being a By-Law to Appoint a Land Division Committee. 378 1980 Regulati. ng Parking. 379 1980 Being a By-Law Consenting to the Stopping Up and Closing of a Road Allowance in the Township of Malahide. 381 1980 Being a By_Law to Establish a Pay Schedule for Employees Covered by the Job Evaluation Scale, Other than Certain Roads Department Employees. 382 1980 Being a By-Law to Establish the Salary of the Elgin County Clerk-Treasurer. 384 1980 Being a By-Law to Establish the Salary of the Elgin County Deputy Clerk-Treasurer. 385 1980 Being a By-Law to Amend By-Law NO. 1696, Thereby Adjusting the Salary of the Elgin County Road Superintendent. 386 1980 Being a By_Law to Establish the Salary of the Director of the Elgin County Homes for Senior Citizens. 387 1980 Being a By-Law to Amend By-Law NO. 2467, Thereby Adjusting the Salary, 6fthe Assistant Administrator for the Elgin County Homes for Senior -Citizens. 388. 1980 1980 Being'a By-Law to Establish the Salary of the Elgin County Social Services Director. 389 Thereby Adjusting the County of 1980 Being a By_Law to Amend By_Law NO. 2297, the Salary of the Secretary-Treasurer of Elgin Land Division Committee. 390 A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Hlgin at the November Session, 1980. 391