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1984 Minutes PROCEEDINGS OFTHE Elgin County Council DURING THE SESSIONS HELD IN THE COUNTY MUNICIPAL BUILDING 9 Gladstone Avenue, St Thomas N5R 2L3 December 1983 November 1984 /' G.C. LEVERTON Clerk E.H. MARR Warden Name Office George C. Leverton..... ...... County Clerk-Treasurer ......... Mrs. Rose M. Daniel............ Deputy Clerk-Treasurer ......... Mrs. Wendy L. Dodd.......".... Land Division Sec.-Treas........ Robert G. Moore. . . . . .. . " . . . . . . County Engineer. . . .. . . . . . . . . . . Fred Groch............. ...... Assistant Engineer............. Robert E. Bell. . . " . . " . " . . . . . . . . " Director, Social Services. . . . . . . . FredJ. Boyes..... ."."......." Director, Homes for Senior Citizens Mrs. MarilynD. Barrett. . . . . . . , " . Assistant Administrator Elgin Manor 644-1760 or 631-0620 Terrace Lodge 773-9205 or 644.0140 Dr" C.A. Graham. . . . , " " . . . . . . . " Elgin Manor, Medical Director. . . . 633.Q030 Dr. D"L. Wright. . . . . . . , . . . . . . . . . Terrace Lodge; Medical Director. 773-3135 ElginA. Wells...... ........... .CounlyUbraJian............... 633-0815 Ms. Ruth M. Prowse.......,.... Deputy Librarian............... 633-0815 Charles C" Stafford.. . . . . . . . . . . .. Tree Commissioner & Weed Inspector. . . . . . . . . . . . . . . . 773-2482 Debra Herkimer. . . . . . . " . . . . . . . . Curator, Elgin County Pioneer Museum. .............. Dr. M.R. Warren, M.O.H.. . . . .. . . . Elgin-St. Thomas Health Unll. . . . . D. Murray..................... Agricultural Representative....." Deloltte, Haskins & Sells~ . . . . . . .. Auditor. . . . . . . . . . . . . . . . . . . . . . . Hennessey, Bowsher & Williams. ..CountySOllcitor...;............ Gunn & Associates. ............ County Solicitor. ............... D.R. McDermid....;.... "....... CountyJudge... ........... ... R.L. Lake. . . . . . . . . . . . .. . . . . . . . . Sheriff. . . . . . . . . .. . . . .. . . . .. .. . (Position vacant). ..."..."... ". County Court Clerk.. .".. ...... J.L. Jones. . " . . . . . . . " . . . . . . . . . Small Claims Court Clerk. . . . . . . . W.W. Burke.....". ........ '" County Registrar. ".. ........... J.N. Buchanan".. ............. Clerk of the Peace & Crown Attorney................ 631-1506 G.A. Phillips"...... .... .". ..... Provincial Judge {Criminal Division)....."........ 633.1230 J.F.. Bennett........".......... Provincial Judge (Family Division)............... B. Dean.....". ...."".... ..... Probation Officer. .""....... ..... T.. Cunniffe. ..........." . . . Director of Education Elgin County Board of Education. . 633.2700 . . . . . . . . Director of Education Elgin County (Roman Catholic) Separate School Board. . . . . . . . . . 631-8300 County of Elgin Officials R..W.Gillen.. Phone No. 631-1460 631-1460 631-1460 631.5880 631-5880 631-1570 631-6537 631-9900 631"4700 631-8250 633.3310 631-0700 631-4810 631-3530 633-1720 631-1241 631-3015 633-2169 631-3430 3 ELGIN COUNTY COUNCil 1984 WARDEN E. H. MARR Township of Aid borough Reeve Dan Perovich (Olga) RR 3. West Lome, NOL 2PO Deputy Reeve Shirley P. Vojin (Alex) RR 3, West Lome, NOL 2PO 768.1864 768.1387 Township of Dunwich Reeve Donald A. McWilliam (Ella) RR 1. Dutton. NOL 1JO Deputy Reeve Albert K. Ford (Catherine) RR3. Dutton, NOL 1JO 762.2640 762.3227 Township of Southwold Reeve Kenneth E. Monteith (Luella) RR 1 . SI. Thomas. N5P 3S5 Deputy Reeve Ernest H. "Bud" Marr (Melba) RR 3. Shedden. NOL 2EO 631-7073 764-2116 Township of Yarmouth Reeve Richard Haddow (Jane) Box 2. Union. NOL 2LO Deputy Reeve William A. Martyn (Deanne) RR 4. SI. Thomas. N5P 3S8 Bus. 631.0114 631.8773 633-1 825 Township of Malahlde Reeve William R. Caverly (Laura) RR 5. Aylmer. N5H 2R4 Deputy Reeve Emil Neukamm (Frieda) RR 1. Aylmer. N5H 2R1 773-2998 773-8895 Township of Bayham Reeve Max H. Stewart (Mona) RR 1. Eden. NOJ 1HO Deputy Reeve Joseph A. Volkaert. (E1da) RR 1 . Straffordville. NOJ 1 YO 866-5838 866-3548 Township of South Dorchester Reeve Clarence R. Willsey (Edna) RR 1, Belmont, NOL 1 BO Deputy Reeve R James Sheils (Carol) RR 7, Aylmer.. N5H 2R6 644-1637 773-3893 Town of Aylmer Reeve Robert G. Brooks (Marion) 300 Talbot St_ W.. Aylmer. N5H 1 K2 Deputy Reeve Donald H Pearson (Jean) 25 Lawrence Cres., Aylmer" N5H 185 Bus 773-3262 773-2396 Bus, 773-5115 773-9636 Village of Vienna Reeve Kenneth C Emerson (pauline) P,O, Box 120. Vienna, NOJ 1 ZO Bus 874-4492 874-4460 '4 Village of Springfield Reeve_Jack W~ Hodgson (Beulah) P_O. Box 84. Springfield. NOL 2JO Village of Dutton Reeve Robert "Bob" F. Purcell (Dianne) 158 Shackleton Sf E.. Outton. NOL 1JO Village of Port Stanley Reeve Ray J Lavereau (Peggy) P"O" Box 444. Port Stanley. NOL 2AO Deputy Reeve Joan L Wakeling (William) Box 149" Port Stanley. NOL 2AQ Village of Rodney Reeve Robert F. Coles (Phyllis) Box 103. Rodney. NOL 2CO Village of West lorne Reeve T. Harley Lashbrook (Nancy) P,Q" Box 234, West Lorne, NOL 2PO Village of Port Burwell Reeve Jack N. Smyth (Irene) P"Q, Box 22. Port Burwell. NOJ 1 TO Village of Belmont Reeve John A "Ian" Fleck (Norma) 235 Union St.., Belmont, NOL 1 BO 773-3068 Bus 1-800-265-5963 762.3341 Bus 782.3383 782.3500 8us 644-0960 782-3034 785-2290 Bus 785-0310 768-1253 874-4476 Bus 673-5504 644-1 504 b Standing Committees 1984 AGRICULTURAL Chairman M.H. Stewart, Perovich, McWilliam, Monteith, Haddow, Caverly.> Willsey, Lavereau and Warden Marr COUNTY GOVERNMENT Chairman J.W. Hodgson, Perovich. Haddow, Stewart, Lavereau, Lashbrook. Smyth and Warden Merr COUNTY ROADS Chairman W.R. Caverly, Perovich. McWilliam. Stewart, Smyth and Warden Marr Advisory-Martyn. Sheils. Brooks HOMES FOR SENIOR CITIZENS Chairman E. Neukamm, Ford, Emerson, Fleck and Warden Marr Advisory_Pearson, Hodgson PERSONNEL Chairman D.A. McWilliam, Vojin. Lavereau, Coles and Warden Marr PROPERTY Chairman K.C. Emerson, Neukamm, Willsey, Hodgson and Warden Mart RECEPTION AND ENTERTAINMENT Chairman W.A. Martyn, Vojin, Ford, Volkaert, Sheils, Brooks, Purcell, Wakeling, Smyth and Warden Marr SOCIAL SERVICES Chairman D.H. Pearson, Martyn, Neukamm, Volkaert and Warden Marr ELGIN COUNTY REPRESENTATIVES TO VARIOUS BOARDS & ASSOCIA nONS FOR THE YEAR 1984 ELGIN-5T. THOMAS HEALTH UNIT Purcell and Coles ST. THOMAS-ELGIN GENERAL HOSPITAL Monteith and Fleck TILLSONBURG DISTRICT MEMORIAL HOSPITAL Volkaert FOUR COUNTIES GENERAL HOSPITAL Coles ELGIN COUNTY LIBRARY BOARD Chairman R.J. Sheils. Wakeling, Lashbrook and Warden Marr FAMILY AND CHILDREN'S SERVICES OF ST. THOMAS & ELGIN (Children's Aid Society) Vojin, Purcell and Wakeling ELGIN COUNTY PIONEER MUSEUM Ford and Caverly LIAISON (Elgin County Board 01 Educetion) Vojin. Willsey, lashbrook and Warden Marr TALBOT TRAIL Haddow and Brooks THAMES VALLEY DISTRICT HEALTH COUNCIL Pearson SOUTHWESTERN ONTARIO TRAVEL ASSOCIATION Brooks SUBURBAN ROAD COMMISSION Mr. Albert Auckland LAND DIVISION COMMITTEE Appointees: John V" McKinlay, Murray C. Benner, Noble G. Tufford, Lome R. Carroll and Alistair B. Littlejohn COUNTY-CITY LIAISON Chairman Warden E.H" Marr,lavereau and Hodgson { Municipal Clerks and Treasurers Township of Aldborough Clerk-Treesurer-J_S- McDoneld, Rodney, NOL 2CO_.... _.. _. _ -.. - - - 785-0560 Township of Dunwich Clerk-Treasurer-K. Loveland, Dutton, NOL 1JO..... _...............762-2204 Township of Southwold Clerk-Treasurer-A.A. Pow, Rngal, NOL 1KO... _........,..........769-2010 Township of Varmouth Clerk-Treasurer-K.G- Sloan, 1229 Telbot St., St. Thomas, N5P 1 G8 . . 631-4860 Township of Malahide Clerk.Treasurer-RR- Millerd, 87 John SI. S., Aylmer, N5H 2C3...... 773-5344 Township of Bayham Clerk-Treasurer-J.A. Petrie, Straffordville, NOJ 1YO................ ,866.5521 Township of South Dorchester Clerk-Treasurer-Mrs. Marie Wilson, RR 2, Springfield, NOL 2JO.....,," 773-2186 Town of Aylmer Clerk-C.L Knapp, 46 TalbotSI W_, Aylmer, N5H 1J7 .. ... __' __ - --'" 773-3164 Treasurer-Mrs. Joyce R. Ostrander Village of Belmont Clerk-Treasurer-Mrs. Kae Barons, Belmont, NOL 180., ."...644-1071 Village of Dutton Clerk-Treasurer-Helen Schram, Dutton, NOl 1JO.. ."............". 762-2736 Village of Port Burwell Clerk-Treasurer-Kathie E.. Macleod, Box 299, Port Burwell, NOJ 1 PO 874-4343 Village of Port Stsnley Clerk-Treasurer-O;J" laCroix, Box 70, Port Stanley, NOl 2AO....".." 782-3383 Village of Rodney Clerk-Treasurer-Mrs. Brenda Price, Rodney, NOl 2CO" . . .. 785-0456 Village of Springfield Clerk-Treasurer-Mrs. Catherine Bearss, Box 29, Springfield, NOl 2JO. 773-8555 Village of West Lorne Clerk-Treasurer-C"L Rushmere, Box 309, West lome, NOl2PO., ..768-1234 Village of Vienna Clerk-Treasurer-Ms. Maryanne Wellesley P.O. Box 13, Vienna, NOJ1Z0.... ..... _ 874.4258 December Session - First Day Wednesday, the 14th day of December, 1983 The Elgin County Council met this day at the County Municipal Building, 9 Gladstone Ave., St. Thomas, at 2:00 P.M. as required by By-Law. ROLL CALL _ The following Members, having previously filed Certificates, took their Seats at the Council Table: Dan Perovich Reeve Aldborough Donald A. McWilliam Reeve Dunwich Albert K. Ford Deputy Reeve Dunwich Kenneth E. Monteith Reeve Southwold Ernest H. Marr Deputy Reeve Southwold Richard Haddow Reeve Yarmouth William A. Martyn Deput y Reeve Yarmouth William R. "Caverly Reeve Malahide Emi 1 Neukam'm Deputy Reeve Malahide Max H. Stewart Reeve Bayham Joseph A. Volkaert Deputy Reeve Bayham Clarence R. Willsey Reeve South Dorchester R. James Sheils Deputy Reeve South Dorchester Robert G. Brooks Reeve Aylmer Donald H. Pearson Deputy Reeve Aylmer Kenneth C. Emerson Reeve Vienna Jack W. Hodgson Reeve Springfield Robert F. Purcell Reeve Dutton Ray J. Lavereau Reeve Port Stanley Joan L. Wake ling Deputy Reeve Port Stanley Robert F. Coles Reeve Rodney T. Harley Lashbrook Reeve West Lorne Jack N. Smyth Reeve Port Burwell John R. Fleck Reeve Belmont ABSENT - Shirley P. Vojin D~puty Reeve Aldborough. Moved by Reeve Stewart Seconded by Reeve Haddow Therefore Be It Resolved That the Municipal Council of the Corporation of the County of Elgin hereby agrees that the election of Warden for the year 1984 shall be conducted in accord- ance with the procedures numbered three to eight as set out in By-Law No. 81-38, Being a By-Law to Provide for the Guidance Upon the Procedures for the Election of Warden, except that in the event only one person runs for the Office, the election procedures may be dispensed with in favour of a resolution appointing the person as Warden. - Carried. The Clerk announced that any Councillor who was a can- didate for the Office of Warden would now be given an opportunity to speak. Deputy Reeve Marr addressed Council indicating he was running for Office and requested support. As there were no other candidates, the following resolution was - Moved by Reeve Caverly Seconded by Reeve Lashbrook That E. H. "Budll Marr be Warden for the year 1984. - Carried. The acclaimed Warden took the Declaration of Office and the Oath of Allegiance. The Chain of Office was placed around the neck of Warden Marr by Past Warden L. J. Shaw, who also presented him with the Lord Elgin Watch and Gavel of Office. Warden Marr addressed Council, during which he extended his appreciation for being acclaimed Warden for 1984. J - 2 - Moved by Reeve Fleck Seconded by Reeve Caverly That the minutes of the November 1983 Session of the Elgin County Council be adopted. Carried. Warden MarT appointed Reeve Hodgson, Reeve Caverly, Reeve Lashbrook and Reeve Perovich as Members of the Committee to Strike the Standing Committees, for the year 1984. Moved by Reeve Haddow Seconded by Reeve Fleck That we do now adjourn (2:10 P.M.) to meet again on December 15th, 1983 at 10:00 A.M. - Carried. December Session - Second Day Thursday, the 15th day of December, 1983 The Elgin County Council met this day at the County Municipal Building, at 10:00 A.M., in accordance with adjournment. The Warden in the Chair. ROLL CALL - All Members present except: Reeve Emerson. COMMITTEE COMMUNICATIONS AGRICULTURAL COMMITTEE 1. International Society of Arboriculture-Canada Inc. with information on 35th Annual Convention, February 23rd and 24th in Toronto. COUNTY GOVERNMENT COMMITTEE 1. Elgin Wells, County Librarian, with estimates for print- ing an encyclopedia of Elgin County as a Bicentennial Project. 2. bursement Act. County of Victoria with a resolution requesting reim- of expenses re: audit required for Inflation Restraint 3, rezoning De,cember Township of Malahide with notice for Henry Mervis, Copenhagen, has 1st, 1983. of hearing for a been set for 8:00 P.M., 4. Township of Bayham with notice of the passing of Zoning By-Law No. Z123-83 and copy of same. 5. Ontario Municipal Management Development Board with request for membership by the- County. 6. City of Stratford with a resolution respecting the setting of fees for municipal day care centres. 7, By-Laws Section Township of Malahide with notice of the passing of No. 2068 and 2069, to regulate land use pursuant to 35 of The Planning Act and copies of same. 8. Centenary Treasures with offer of products licensed and approved as Bicentennial items as possible fund raisers. 9. Concerned Farm Women with resolution requesting the pro- vincial government to take steps to ensure the survival of the family farm in Ontario. _ 3 - County Council, December Session, 1983 COUNTY GOVERNMENT COMMITTEE - Continued 10. Village of Port Stanley Committee of Adjustment with notice of public hearing re: minor variance for Paul Dunbar, set for December 15th, 1983 at 4:00 P~M. 11. Town of Aylmer with notice of the passing of Zoning By-Law No. 68-83 and copy of same. 12. Village of Port Stanley with notice of the passing of Zoning By-Law No. 2111 and copy of same. 13. Township of Yarmouth Committee of Adjustment with notice of request for minor variance hearing set for December 15th, 1983 at 8:30 P.M. (Mr. & Mrs. Carmine PASQUARELLI). COUNTY ROADS COMMITTEE 1. Ministry of Transportation and Communications author- izing a subsidy allocation of $100,000 for the Silver Creek Culvert. 2. Director of Titles. Province of Ontario, with Notice of Application by Helen Mary Ann SPRIET. under the Land Titles Act. 3. Ministry of Transportation and Communications delaying the new procedure for calculating subsidy for work on County Bridges, not on county roads until 1985. 4. Ministry of the Environment reminding of the expiry of the "grandfatherll exemption under The Environmental Assessment Act, on December 31st, 1983. 5. Ministry of the Environment reminding municipalities of the necessity of obtaining approval for the extension to water and sewage works. HOMES FO~ ~F.NIOR CITIZENS COMMITTEE 1. The Public Institutions Inspection Panel Report on Terrace Lodge, Aylmer. PERSONNEL COMMITTEE 1. Treasurer of Ontario with a copy of his statement to the Legislature on Public Sector Wage and Price Restraint. 2. Ms. Ruth 1984. Elgin County Library Board with request to allow Prowse to carryover nine days vacation from 1983 to I.!!&Q 1. Charles T. Raven, Manager. Deloitte Haskins & Sells with appreciation for lunch with County Council. 2. Margaret Birch, M.P.P., Chairman, Cabinet Committee on the Bicentennial with a copy of the October 1983. Ontario Bicentennial Update. 3. Minister of Municipal Affairs and Housing with a copy of the revised Ontario Building Code, Regulation 583/83, effective November 30th, 1983. 4. Chairman, Ontario Advisory Council on Senior Citizens with appreciation to Warden Marr for convening greetings from the County, at the Forum held at Terrace Lodge, November 2nd. 5. Family & Children's Services of St. Thomas and Elgin, with Allocation of Children In Care and Financial statement to October 31st. 1983. 12 - 4 - 6. Minister of Municipal Affairs and Housing with a copy of the Municipal Private Acts Repeal Act, 1983. 7. Immediate Past Chairman, County and Regional Section, A.M.a., expr~ssing appreciation for the County's contribution to the recent conference. 8. Ministry of Government Services with an executed copy of the Lease Renewal Agreement for the Registry Office. 9. Minister of Tourism and Recreation with a copy of Volume I, which is the executive summary of the study entitled "RECREATION - A CHANGING SOCIETY'S ECONOMIC GIANT". 10. Warden and Mrs. Marr with appreciation for the Banquet held in his honour and gifts presented. Moved by Reeve Brooks Seconded by Reeve Perovich That the disposition of the Communications mailed pre- viously and those presented to-day, be approved as follows: Agricultural Committee - #1 Personnel Committee County Government Committee - #1-13 inclusive #1-2 inclusive County Roads Committee - #1-5 inclusive Filed - #1-10 Homes for Senior Citizens Committee - #1 inclusive County Council #1-5 inclusive. - Carried. The Report of the Special Committee To Strike The Standing Committees for the year 1984 was presented by Reeve Hodgson and adopted on motion of Reeve Hodgson and Reeve Caverly. Moved by Deputy Reeve Pearson Seconded by Reeve McWilliam That the Warden and Treasurer be authorized to borrow up to Three Million, Five Hundred Thousand Dollars from the Bank of Montreal, as may be required during 1984 and that a by-law be prepared. - Carried. Moved by Reeve Lashbrook Seconded by Deputy Reeve Ford That the Treasurer be authorized to continue monthly payments to the Children's Aid Society on the basis of the 1983 approved budget requiring a County contribution of $108,774.00, until the 1984 budget is established and approved by the Ministry of Community and Social Services. - Carried. Moved by Reeve Stewart Seconded by Deputy Reeve Martyn That the Treasurer be authorized to continue monthly payments to the Elgin-St. Thomas Health Unit on the basis of the 1983 budget requiring a County contribution of $173,308.00, until the 1984 budget is established and approved by the Ministry of Health. - Carried. Moved by Deputy Reeve Volkaert Seconded by Deputy Reeve Ford That Mrs. William Lyons be appointed to the County Library Board for 1984, 1985 and 1986. - Carried. Iv _ 5 _ County Council, December Session, 1983 Moved by Deputy Reeve Wakeling Seconded by Deputy Reeve Volkaert That the following constitute the Board of the Elgin ~ioneer Museum for 1984: County Mrs. J. Mrs. C. City of Gowan Young D. McAlpine St. Thomas nominee Mrs. Marshall Field Mrs. Bruce G. McMillan and the Elgin County representatives. - Carried. Moved by Reeve Purcell Seconded by Reeve Monteith That County Council appointees to the Elgin St. Thomas Health Unit Board be paid the following rates, for attending meetings of the said Board and Committee thereof, effective January 1st, 1984: (a) For attending a meeting, when the said meeting is beld in-both the forenoon and afternoon or evening - $68.00. (b) For attending a meeting, when the said meeting is held in either the forenoon, afternoon or evening - $42.00. (c) In addition to the above remuneration each Member shall be paid the following rate for each mile! kilometre necessarily travelled in attending such meetings - 44tt per mile or 27~ per kilometre. This is being passed in accordance with Section 245(1) of The Municipal Act. Carried. COUNCIL COMMUNICATIONS 1. Association of Municipalities of Ontario with informa- tion on the annual meeting of the Rural Section to be held February 5th to 8th, 1984 at the Royal York Rotel. 2. Ontario Hydro with copy of Newsletter #3 on the Southwestern Ontario Route Stage Study. 3. Ontario Hydro with copies of the Environmental Assess- ment Documents, in connection with public hearings, to be held in the Spring of 1984. 4. Dutton Resources Ltd. with a request to have a one year extension for permission to clear trees on property owned by Robert Lunn, R. R. #1, -FINGAL. 5. Ontario Good Roads Association with program and pre- registration form for the upcoming convention to be held in February 1984. Moved by Reeve Caverly Seconded by Deputy Reeve Sheils That the request from Dutton Resources Ltd. for a one year extension for permission to clear trees on property, owned by Robert Lunn, R. R. #1, FINGAL, be tabled and they be advised that such a request must come from the owner of the property. - Carried. Moved by Reeve Lavereau Seconded by Reeve Monteith That Council Communications numbered I, 2, 3, 5 be filed. _ Carried. 14 - 6 - Moved by Reeve Lavereau Seconded by Deputy Reeve Wakeling That we go in the Committee Of The Whole. - Carried. Warden Marr appointed Reeve Monteith as Chairman. Council re-convened at 10:59 A.M. Moved by Reeve Hodgson Seconded by Reeve Brooks That By-Law No. 83-48 liTo Appoint a County Roads Committee" be read a first time. - Carried. Moved by Deputy Reeve Pearson Seconded by Reeve Smyth That By-Law No. 83-48 be read a second time. - Carried. Moved by Reeve Fleck Seconded by Deputy Reeve Pearson That By-Law No. 83-48 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Sheils Seconded by Deputy Reeve Neukamm That we do now adjourn to meet again on December 15th, 1983 at 2:00 P.M. - Carried. Council re-convened at 3:32 P.M. ROLL CALL - All Members present. The First Report of the Agricultural Committee was pre- sented by Reeve Stewart and adopted on motion of Reeve Stewart and Reeve Lavereau. The First Report of the County Government Committee was presented by Reeve Hodgson. Moved by Reeve Hodgson Seconded by Reeve Haddow That the First Report of the County Government Committee be adopted. An amendment was Moved by Reeve Caverly Seconded by Reeve Perovich That the First Report of the County Government Committee be amended by deleting Item #4. The amendment was voted upon and Carried. The amended Report was then voted upon and it Carried. The Second Report of the County Government Committee was presented by Reeve Hodgson and adopted on motion of Reeve Hodgson and Reeve Smyth. _ 7 _ County Council~ December Session, 1983 The First Report of the Homes for Senior Citizens Committee was presented by Deputy Reeve Neukamm and adopted on motion of Deputy Reeve Neukamm and Deputy Reeve Pearson. The First Report of the Personnel Committee was pre- sented by Reeve McWilliam and adopted on motion of Reeve McWilliam and Deputy Reeve Sheils. The Second Report of the Personnel Committee was pre- sented by Reeve McWilliam and adopted on motion of Reeve McWilliam and Reeve Brooks. The First Report of the Property Committee was presented by Reeve Emerson and adopted on motion of Reeve Emerson and Deputy Reeve Volkaert. The First Report of the Reception and Entertainment Committee was presented by Deputy Reeve Martyn and adopted on motion of Deputy Reeve Martyn and Reeve Purcell. The First Report of the Social Services Committee was presented by Deputy Reeve Pearson and adopted on motion of Deputy Reeve Pearson and Reeve Haddow. The First Report of the Library Board was presented by Deputy Reeve Sheils. Moved by Deputy Reeve Sheils Seconded by Reeve Lashbrook That the First Report of the Library Board be adopted. A motion was Moved by Reeve Monteith Seconded by Reeve Fleck That Item #1 of the First Report of the Library Board be deleted. The amendmend was voted upon and Carried. The amended Report was then voted upon and it Carried. The First Report of the Roads Committee was presented by Reeve Caverly and adopted on motion of Reeve Caverly and Reeve Stewart. Rather than setting up a Special Committee as a Hydro Committee, as recommended in the County Roads Report~ Warden MarT referred the matter to the County Government Committee as it appeared to be County policy involved. Moved by Deputy Reeve Vojin Seconded by Deputy Reeve Wake ling That By-Law No. 83-49 'ITo Authorize the Warden and the Treasurer to Borrow the Sum of Three Million, Five Hundred Thousand Dollars" be read a first time. - Carried. Moved by Deputy Reeve Wake ling Seconded by Reeve Lashbrook That By-Law No. 83-49 be read a second time. - Carried. Moved by Deputy Reeve Wakeling Seconded by Deputy Reeve Vojin That By-Law No. 83-49 be read a third time and finally passed. - Carried. 6 - 8 - Moved by Deputy Reeve Ford Seconded by Reeve Purcell That By-Law No. 83-50 "Being a By-Law to Establish the Remuneration to be Paid to the Warden~ Council Members and County Officials for Attending Conventionsll be read a first time. - Carried. Moved by Reeve Lashbrook Seconded by Reeve Coles That By-Law No. 83-50 be read a second time. - Carried. Moved by Reeve Perovich Seconded by Deputy Reeve Vojin That By-Law No. 83-50 be read a third time and finally passed. - Carried. Moved by Reeve Smyth Seconded by Deputy Reeve Volkaert That. By-Law No. 83-51 "A By-Law to Authorize the Expropriation of Land for the Purpose of Widening and Improving County Roads" be read a first time. - Carried. Moved by Deputy Reeve Volkaert Seconded by Deputy Reeve Pearson That By~Law No. 83-51 be read a second time. - Carried. Moved by Deputy Reeve Pearson Seconded by Reeve Smyth That By-Law No. 83-51 be read a third time and finally passed. - Carried. Moved by Reeve Stewart Seconded by Reeve Hodgson That By-Law No. 83-52 "Being a By-Law to Amend By-Law No. 83-27, to Establish New Per Diem Rates for Members of the Land Division Committee" be read a first time. - Carried. Moved by Deputy Reeve Volkaert Seconded by Reeve Smyth That By-Law No. 83-52 be read a second time. - Carried. Moved by Deputy Reeve Sheils Seconded by Deputy Reeve Volkaert passed. That By-Law No. 83~52 be read a third time and finally - Carried. Moved by Reeve Willsey Seconded by Reeve Emerson That By-Law No. 83-53 "Being a By-Law to Authorize the Executive of the I.P.M. '85 Committee to Issue Written Permission for Use of County Official Marks" be read a first time. _ 9 _ County Council, December Session, 1983 Moved by Deputy Reeve Shiels Secondeo by Reeve Emerson That By-Law No. 83-53 be read a second time. _ Carried. Moved by Reeve Emerson Seconded by Reeve Willsey That By-Law No. 83-53 be read a third time and finally passed. _ Carried. Moved by Deputy Reeve Pearson Seconded by Reeve Brooks That By-Law No. 83-54 "A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the December Session, 198311 be read a first time. - Carded. Moved by Reeve Brooks Seconded by Deputy Reeve Pearson That By-Law No. 83-54 be read a second time. _ Carried. Moved by Deputy Reeve Vo1kaert Seconded by Reeve Smyth That By-Law No. 83-54 be read a third time and finally passed. - Carried. Moved by Reeve Hodgson Seconded by Deputy Reeve Vojin That we do now adjourn (4:29 P.M.) to meet again on January 18th, 1984 at 10:00 A.M. - Carried. G. C. Leverton, Clerk. E. H. Marr, Warden. 8 WARDEN'S ADDRESS Members of County Council, Past Wardens, Ladies and Gentlemen: Let me thank you for the opportunity to serve a second term as Warden of this great County. It has been, and is, a great honour and a privilege for myself, my family, and the municipality that I represent, to have the opportunity to serve in this capacity. Again for 1984, I look forward to continued good relationship between the County and the City of St. Thomas. Continued co-operation is important, particularly so that we can jointly host the International Plowing Match in 1985. Although the economy is not better I feel that it has been slowly improving, and greatly improved, to what it was at this time a year ago. In 1984 we must continue to maintain our roads, finish construction and start new projects, so that we may continue to enjoy the good roads that we have in the County. We sincerely hope that we do not suffer any setbacks, as we did in 1983, with the flash flood that took out the culvert on Silver Creek at County Road 42. This repair cost about $400,000.00 and we certainly thank the Ministry of Trans- portation and Communications for their supplementary grant of $100,000.00. We in Elgin County are proud of our Senior Citizens Homes and the services that they provide, not only to the residents of the Homes, but also to those living out in the communities and we look forward to these programs continuing. The County Library is in desperate need of additional space so that it can adequately service the branch libraries in the surrounding communities. I hope that by mid-year we will have definite plans as to the direction that we will be moving in to alleviate this problem. It is a great honour to be Warden of Elgin County. It takes eight to ten months to get to know a lot of the workings of the County and to get to know the people and organizations in the area that the County has to deal with, both through business and social functions. I believe that a second term as Warden will give continuity not only to the business of the County and the opportunity to see completion of projects that are started, but also to our association with the organizations that operate within the County but outside of County Council. Thank you very much. .~ REPORT OF sPEeT Al. COMMITTF.F. TO STRIKF. THE STANDING COMMITTEES December Session, 1983 To the Warden and Members of the Elgin County Council, The following is the Report of the Special Committee to Strike the Standing Committees for the year 1984: AGRICULTURAL Stewart, Perovich, McWilliam, Monteith, Haddow, Caverly, Willsey, Lavereau and Warden Marr. COUNTY GOVERNMENT Hodgson, Perovich, Haddow, Stewart, Lavereau, Lashbrook, Smyth and Warden Marr. COUNTY ROADS Caverly, Perovich, McWilliam, Stewart, Smyth and Warden Marr Advisory - Martyn, Sheils, Brooks. HOMES FO~ SENIOR CITIZENS Neukamm, Ford, Emerson, Fleck and Warden Marr Advisory - Pearson, Hodgson. PERSONNEL McWilliam, Vojin, Lavereau, Coles and Warden Marr. PROPERTY Emerson, Neukamm. Willsey, Hodgson and Warden Marr. RF.CEPTION AND ENTERTAINMENT Martyn, vojin, Ford, Volkaert, Sheils, Brooks, Purcell, Wakeling, Smyth and Warden Marr. SOr.TAL SERVICES Pearson, Martyn, Neukamm, Volkaert and Warden Marr. HEALTH UNIT Purcell and Coles. S1'. THOMAS-ELGTN GENERAL HOSPITAL Monteith and Fleck Monteith to represent Warden. TILLSONBURG DISTRICT MEMORIAL HOSPITAL Volkaert. FOUR COUNTIF.~ GENERAL HOSPITAL Coles. LIRRARY BOARD Sheils, Wakeling, Lashbrook and Warden Marr. CHTT.DREN'S AID Vojin, Purcell and Wakeling. 20 - 2 - ~ Ford and Caverly. LIAISON (Elgin County Board of Education) Vojin, Willsey, Lashbrook and Warden Marr. TALBOT TRAIL Haddow and Brooks. THAMES VALLEY DISTRICT HEALTH COUNCIL Pearson. SOUTHWESTERN ONTARIO TRAVEL ASSOCIATION Brooks. WE RECOMMEND that each Committee meet and appoint a Chairman as soon as possible. ALL of which is respectfully submitted. G.~ ,.1( ;:>>~ 21 COUNTY OF ELGIN By-Law No. 83-48 "TO APPOINT A COUNTY ROADS COMMITTEEII As ~equired by Section 45 of the Public Transporta- tion and Highway Improvement Act~ being Chapter 421 of the Revised Statutes of Ontario, 1980, the Elgin County Council enacts: 1- constitute to be done THAT the following five Members a Committee for the purpose of on the County Road System: of this Council directing the work W. R. Caverly - for term of one year D. Perovich - for term of two years D. A. McWilliam - for term of three years M. H. Stewart - for term of four years J. N. Smyth - for term of five years. 2. THAT By-Law No. 82-55 be, and is hereby repealed. READ a first time this 15th day of December 1983. READ a second time this 15th day of December 1983. READ a third ~ime and finally passed this 15th day of December 1983. ~~ ~ -Y fi~-->--- G. C. Leverton, Clerk. E. H. Marr, Warden. 2 AGRICULTURAL COMMITTEE REPORT December Session, 1983 FIRST REPORT To the Warden and Members of the Elgin County Council, The Agricultural Committee reports as follows: L That Correspondence #1 be filed. ALL of which is respectfully submitted. _~{~,-b M. H. Stewart, Chairman. e~4~ ~v COUNTY GOVERNMENT COMMITTEE REPORT December Session, 1983 FIRST REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1. That a by-law be prepared for presentation to County Council authorizing the Executive of the I.P.M. '85 Committee to be the body responsible for receivingapplica- tlans and issuing permission, in the form of an agreement, for use of the 110fficial Marksll adopted by the County for the 1985 Plowing Match, on merchandise etc. to be sold or distributed during the said Match. This authority will lapse at the conclusion of the 1985 Match. 2. That the resolution from the County of Victoria (Correspondence #2) re: audit expenses for Inflation Restraint Act be endorsed and copies be forwarded to Mr. R. K. McNeil, M.P.P. and Mr. Jim McGuigan, M.P.P. 3. That Correspondence #1, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12 and 13 be filed. ee ndment ow. 4. That the Children's Day program be cancelled and that in future each Member of Council bring a Member of their local Councilor Clerk, to the October Session, as observers. 5. receive January That the Members of the Land Division Committee the same new rates as County Council, effective 1st, 1984, namely: $68.00 for a full day $42.00 for a part day and that By-Law No. 83-27 be amended accordingly. 6. That we recommend that the County assume the expenses of $51.61 in connection with the noon luncheon meeting, held at the Safari Restaurant by the County/City Liaison Committee, on Monday, November 28th, 1983. 7. That as part of the Bicentennial celebrations we recommend that the County join the City in the holding of a New Year's Day levee (from 11:30 A.M. to 2:00 P.M.), in the Memorial Arena, Wilson Avenue, St. Thomas and share 50% of the expenses to a maximum of $250.00. 8. That a policy be established to only give pens out to groups that are sponsored by the County. ALL of which is respectfully submitted. / u/ +-- J. ~dgSOn, Cha rman. ~ /I ;P'-<"-'V ~4 COUNTY GOVERNMENT COMMITTEE REPORT December Session, 1983 SECOND REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1. Local tives That the following be appointed as Members of the Government Liaison Committee to meet with representa- of the City - Warden Marr Reeve Lavereau Reeve Hodgson and that Warden Marr be named Chairman. 2. That membership for the Clerk-Treasurer and Deputy Clerk-Treasurer in the Association of Municipal Clerks and Treasurers of Ontario be paid in 1984, in the amount of $110.00 each. ALL of which is respectfully submitted. J. d.~o::J ft.:r Ch an. ~J/~ ~5 HOMES FOR SENIOR CITIZENS COMMITTEE REPORT December Session, 1983 FIRST REPORT To the Warden and Members of the Elgin County Council, The Homes for Senior Citizens Committee reports as follows: 1. The tender of Silverwood Dairies for supplying milk requirements for 1984 has been accepted, at the prices quoted, unless there is an increase to the producer from the Ontario Milk Marketing Board or some other such government agency. A summary of the tenders received is as follows: 2% Milk (20 L) Skim Milk (2 L) Skim Milk (20 L) Buttermilk (1 L) 10% Creamers (Box of 100) Creamed Cottage Cheese (1 Kg 4% B.fat) SILVERWOOD DAIRIES 11.578~ BEATRICE FOODS LTD. 13.40~ 1.108 1.34 11.495 12.70 .597 .69 2.761 3.15 2.234 2.375 2. The tender of General Bakeries Ltd. for supplying bread for the year 1984 has been accepted. A summary of tenders received is as follows: Weston Bakeries General Bakeries Ltd. C;anada Bread 24 oz. White or Brown 54.9, 51.3 61.0 ALL of which is respectfully submitted. ,,;7<0/ -'" __ ~~P?:I'--t- E. Neukarnm, Chairman. [;,.,u.-.7 --Y- ;;>;",,~ :> PERSONNEL COMMITTEE REPORT December Session, 1983 FIRST REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That no change in the rate paid, for use of personal vehicles for County business, is recommended at this time. 2. That effective January 1st, 1984, the County policy of compulsory annual medicals for employees be discontinued. ALL of which is respectfully submitted. ~_L.I cS-y~ D. A. McWilliam, Chairman. ~Y:n~ ~, PERSONNEL COMMITTEE REPORT December Session, 1983 SECOND REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That Correspondence #1 from the Treasurer of Ontario be filed for information. 2. That the recommendation of the Library Board, to allow Ms. Ruth Prowse to carryover nine days of her 1983 vacation to 1984, be granted. 3. That the Secretary of the Roads Employee Association be advised that the payment for the 1983 Clothing Allowance will be included with their first payroll cheque in January 1984 and not by a separate one. Arrangements have been made with the bank to only subject the. payment to a 10% deduction for Income Tax and 1.8% for Canada Pension. 4. That the method of computing the taxable benefit for the vehicles provided to the Superintendent and Assistant County Engineer, as provided by the County Auditor be the procedure to be used and a copy provided to the Engineer. ALL of which is respectfully submitted. ~u' t4 \.;; )I.IL D. A. McWilliam, Chairman. &<N/ ,;y /7'Z.~ j PROPERTY COMMITTEE REPORT December Session, 1983 FIRST REPORT To the Warden and Members of the Elgin County Council, The Property Committee reports as follows: 1. That a tour of the Court House and related buildings be conducted for all Members of County Council at 9:00 A.M. on January 18, 1984, prior to Council. ALL of which is respectfully submitted. ~ , K. C. Emerson, Chairman. G~ % 7'z-~ '<:l::I RECEPTION AND ENTERTAINMENT COMMITTEE REPORT December Session, 1983 FIRST REPORT To the Warden and Members of the Elgin County Council. The Reception and Entertainment Committee reports as follows: 1. That the Golf Day be held on Thursday, July 12th, 1984, at the Pleasant Valley Golf Course and that Deputy Reeve Volkaert look after booking it. ALL of which is respectfully submitted. LU 'Wt4 W. A. Martyn, Chairman. ~%~ 30 SOCIAL SERVICES COMMITTEE REPORT December Session, 1983 FIRST REPORT To the Warden and Members of the Elgin County Council, The Social Services Committee reports as follows: 1. That Mrs. Brenda Walsh be hired at Step 1 of Level 6, effective December 22nd, 1983, as a Fiel~ Worker. ALL of which is respectfully submitted. jtV~ D. H. Pearson, Chairman. ~//~ 31 LIBRARY BOARD REPORT December Session 1983 To the Warden and Members of Elgin county Council, The Library Board reports as follows: See endment low. 1. That the Library Board adopts the policy paper on branch construction and the sample model lease and recommends it to County Council. 2. That if County Council wishes a ai-Centennial Project this Board recommends that the Annual Report of the Library Board for the next six years be volumes of ENCYCLOPEDIA OF ELGIN COUNTY by Hugh Sims and that a ai-Centennial grant be requested for the 1984 edition. 3. Heating $18.00. That a card sorter be fabricated by P & T Hessey and Cooling for the Belmont Library to a total cost of ALL of which is respectfully submitted. ~~/~LL . ~ She'Us, C airman. ~?;(~ * Item 1 was amended by deleting it from the Report. COUNTY OF ELGIN ROAD COMMITI'EE FIRST REPORT DECEMBER SESSION 1983 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD COMHITTEE REPORTS AS FOLIDlS: WE RECOMMEND 1.. That the County Road Comnittee act as a 'Committee for the following purposes in 1983 _ 1984: (a) Solid and Liquid Waste Disposal Conmittee.. (b) Mosquito Control Programme for the Prevention of Encephalitis. (c) The Committee on Lake Erie Erosion.. 2. That a By-Law be passed authorizing the Warden and Clerk to sign land widening plans as necessary in 1983 _ 1984. 3. That a Hydro Committee be set up by County Council to look after the concerns of the County with regard to the location of proposed transmission lines from the Ontario Hydro generating stations to the proposed transformer stations.. The Committee may be required to appear before the Environmental Hearing Board to voice the County's concerns over proposed and alternate routes as suggested by Ontario Hydro through various areas of the County.. 4. That Council request that the Canadian Transport Commission hold a hearing at an early date to deal with the matter of future ownership of the Conrail Railway Line so that the COmpany purchasing Conrail can proceed with the improvement of County road crossings, inasmuch as Conrail has been in a position of impending sale for the better part of the year and Conrail has done very little maintenance on County road crossings.. These crossings are beginning to deteriorate seriously and it is not likely that Conrail will make more than minimal improvements until such time as a new owner of the line is established. Your Committee feels that if the crossings are allowed to deteriorate for a long length of time they will all be in very serious condition. Continued . . . COUNI"l OF ELGIN ROAD COMMITTEE FIRST REPORT _ DECEMBER SESSION 1983 PAGE 2.. Even with an early hearing it is not likely that a new owner would actually take possession of the railway line until late Summer. ALL OF WHICH IS RESPEGTFULLY SUBMITTED ~~~~ CHA1 ~4~->--- 34 M TheFirsl:canadlanBank _ BankofMontreal Municipal By-Iawfor Current Expenditures Municipalityof ELGIN 83-49 BY.LAW No. WHEREAS the Council of the Corporation deems it necessary to borrow the sum of THREE MILLION. FIVE HUNDRED 'THOUSAND --...--'--""........... 'XX/lOO dollars to meet until the taxes are collected. the current expenditures of the Corporation for the year; AND WHEREAS the total of amounts previously borrowed under Section 332 of the Municipal Actthat have not been repaid is nil dollars. AND WHEREAS the amount of the estimated revenues of the Col'pOTation as set out in the estimates adopted for the current year and not yet collected (or. if the same have not yet been adopted. the amount oflhe estimated revenues of the Corporation as set forth in the estimates adopted in the next preceeding year}_ TEN MILLION! ONE HUNDRED AND EIGHTY-NINE is THOUSAND. FIVE HUNDRED AND FIFTY-SEVEN --....--- <XX/IOO dollars; AND WHEREAS the amount to be borrowed under this by Jawand the amounts of borrowings1hat hava not been repaid does not in the aggregate exceed 70% of the uncollected balance of the estimated revenues of the Corporation as set out above. or ,peputy Treasurer {TJ The Head and the Treasurer are hereby authoriled on behalf of the Corporation to borrow from time to time, by way of promissory note, from the Bank of Montreal, a $um OJ sums not exceeding in the aggregate THREE MILLION. FIVE HUNDRED. THOUSAND --...--'--........:... 'XX/IOO dollar$ to meet, until the taXell are collected, the current expenditures of the Corporation for the year, including the amounts required for the purposes mentioned in subsection I1l of the said Section 332, and to give, on behalf of the Corporation, to the Bank a promissory note or notell. sealed with the corporate seal and signed by them for the moneys $0 borrowed with interest at a rate not exceeding ...f.R.IME... per centum per annum. which may be paid in advance or o1hefWise. 12l All sums borrowed from the said Bank, for any or all of the purposes mentioned in the said Section 332, shall, with interellt thereon, be a chClrge upon the whole of the revenUell of the Corporation for the current year and for all preceding years, asand when such revenues are received. (3) The Treasurer is hereby authorized C1nd directed to apply in payment of all sums borrowed pUr$uant to the authority of this By-law, as well as all other sums borrowed in this year and any previous years, from the said Bank for any or all of the purposes mentioned in the said Section 332. together with interest thereon. all of the monevs hereafter collected or received on C1ccountor realized in respect of the taxes levied for the current year C1nd preceding ye<lfS C1nd all of the moneys collected' or received from any other source. which may lllW'fully be applied for such purpose. Passed this 15TH __ dayof DECEMBER lS~ &-"'7;Y; ~ ITheHeadollh"Corporationl Warden ~ "'"'- ~.... COUNTY OF ELGIN By-Law No. 83-50 "BEING A BY-LAW' TO ESTABLISH THE REMUNERATION TO BE PAID TO THE WARDE~OUNCIL MEMBERS AND COUNTY OFFICIALS FOR ATTENDING CONVENTIONS." The Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. That the Warden, Members of the Elgin County Council and Elgin County Officials be paid the following rates for attending conventions - (a) For a convention within a radius of 200 miles (322 km) of St. Thomas, One Hundred and Twenty-Five Dollars ($125.00) per day, regis- tration fee and mileage from St. Thomas to the convention site and return, paid at the same rate established for the use of personal vehicles for County business. (b) For a convention outside a radius of 200 miles (322 km) of St. Thomas, One Hundred and Twenty-Five Dollars ($125.00) per day. regis- tration fee and single airfare rate from the London airport to the site of the convention and return. Where the site cannot be reached by air service, mileage to and from the con- vention be paid. The Clerk will obtain the flight fare, thirty days prior to a convention outside the 200 mile (322 km) radius of St. Thomas, and this will be the amount paid to all those attending, irregardless of their method of travel. (e) In addition to the $125.00 per day the Warden may receive up to $150.00 per day for addi- tional expenses upon presentation of receipts. The Warden or designate is authorized to obtain a County Room at conventions when he deems it desirable and that he be reimbursed for this cost. upon presentation of receipts. The Warden is entitled to the per diem rate of $125.00. whether he uses this Room or obtains another one. (d) That in order to obtain payment for attending conventions the Member or Official must present the hotel bill and registration receipt or reasonable facsimile of same to the Clerk of the County. (f) The per diem rate for conventions shall be limited to the actual days that the convention has sessions listed. (e) (g) Where a Councillor drives to a convention (within a radius of 200 miles [322 km] of St. Thomas) and does not stay overnight, he/she shall receive Committee pay and be reimbursed for the registration fee. Mileage is to be reimbursed for one trip only, regardless if he/she attends more than one day and this will be considered as one of the three allowable conventions. - 2 2. (a) The Warden may attend any number of conventions he chooses each year. (b) Members of County Council are limited to any three conventions of their choice each year. (c) All Officials attending conventions must have prior approval of the Committee, through which they report, and Council be so advised. 3. That By-Law No. 81-63 be, and the same is hereby repealed. 4, 1984. That this By-Law shall become effective January 1st, READ a first time this 15th day of December 1983. READ a second time this 15th day of December 1983. READ a third time and finally passed this 15th day of December 1983. G. C. Leverton, Clerk. f~,--"J ;j( 77-2",,,,- E. H. Marr, Warden. ~~ COUNTY OF ELGIN By-Law No. 83-51 "A BY-LAW TO AUTHORIZE THE EXPROPRIATION OF LAND FOR THE PURPOSE Of' WIDENING AND IMPROVING COUNTY ROADS." WHEREAS under Section 193 of The Municipal Act, being Chapter 302, R.S.O. 1980, the Council of every Corpo- ration may pass By-Laws for acquiring or expropriating any land required for the purpose of the Corporation; and WHEREAS in the exercise of its powers and in per- formance of its obligations under the Public Transportation and Highway Improvement Act and other statutes, the Corpo- ration of the County of Elgin finds, or may find, that it is necessary to expropriate lands for widening, improving, protecting from erosion, altering or diverting the County Roads shown on Schedule "A" as attached. BE IT THEREFORE ENACTED by the Municipal Council of the Corporation of the County of Elgin: 1. That the Warden and Clerk of the Corporation of the County of Elgin be, and are, authorized to sign any and all plans pertaining to land expropriation for County Roads shown on Schedule "All, and to affiX thereto the Seal of the Corpo- ration of the County of Elgin and to register the same in the County of Elgin Registry Office. 2. That the Treasurer be, and is hereby authorized to pay to the owners of the lands hereby expropriated, such amounts as may be agreed upon as compensation as may be deter- mined by arbitration under provisions of the Expropriations Act, being Chapter 148, R.S.O. 1980. READ a first time this 15th day of December 1983. READ a second time this 15th day of December 1983. READ a third time and finally passed this 15th day of December 1983. -~'--<--<~ G. C. Leverton, Clerk. [':-,_~/ #' .:m..~,-- E. H. Marr, Warden. 38 1. County Road #8 2. County Road #22 3. County Road #30 4. County Road #45 SCHEDULE "A" By-Law No. 83-51 Lots 10 to 13 inclusive, Concessions VIII and IX, Township of Dunwich. Lots 7 and 8, Concessions IV, V, VI and VII, -Township of Yarmouth. Lots 8 and 9, Concession XI, Township of Yarmouth. Lots 11 to 20 inclusive, Concessions IV and V. Township of Malahide. ,,'" COUNTY OF ELGIN By-Law No. 83-52 "BEING A BY-LAW TO AMEND BY-LAW NO. 83-27. TO ESTABLISH NEW PER DIEM RATES FOR MF:MRERS OF THE LAND DIVISION COMMI'ITEE." WHEREAS By-Law No. 83-27 appoints various persons to membership on the Elgin County Land Division Committee, as well as establishing a per diem rate for attendance at meetings; and WHEREAS it is deemed advisable to alter the per diem rates. to correspond with amounts paid to Members of County Council. NOW THEREFORE the Municipal Council of the Corpo- ration of the County of Elgin enacts as follows: 1. . That Clause 2 of By-Law No. 83-27 be deleted and the following substituted therefore: "2. That the Members of the Land Division Committee be paid the following remuneration for attending meetings of the said Committee - (a) In attending a meeting of the Committee when it is held in both the forenoon and afternoon or evening of the same day - $68.00. (b) For attending a meeting of the Committee when it is held in either the forenoon~ afternoon, or the evening - $42.00. (c) tn addition to the above remuneration each Member shall be paid the same rate for each mile necessarily travelled in attending such meetings, as established for the use of personal vehicles for County business.1I 2. That this By-Law become effective January 1st, 1984. READ a first time this 15th day of December 1983. READ a second time this 15th day of December 1983. READ a third time and finally passed this 15th day of December 1983. ~_____~.t-<..<;~. G. C. Leverton, Clerk. {~ -d f/ ?->,~, t.,.."./ /y: -"2- E. H. Marr, Warden. J COUNTY OF ELG IN By-Law No. 83-53 "BEING A BY-LAW TO AUTHORIZE THE EXECUTIVE OF THE LP.M. '85 COMMITTEE TO ISSUE WRITTEN PERMISSION FOR USE OF COUNTY OFFICIAL MARKS." WHEREAS the County of Elgin has by Agreement obtained the necessary rights, titles and interests to Logos, adopted for use to advertise and promote the 1985 International Plowing Match; and WHEREAS individuals, groups or organizations etc. may wish to use the said Logos or Official Marks on merchan- dise to be sold in connection with the said Match; and WHEREAS it is necessary that the granting of per- mission to use the said Official Marks must be processed through one organization. NOW THEREFORE the Municipal Council of the Corpo- ration of the County of Elgin enacts as follows: 1. That the Executive of the 1985 International Plowing Match be authorized to receive applications for and issue permission, in the form of an agreement. for the use of the Official Marks adopted to promote and publicize the said Match. 2. That this authority will lapse at the conclusion of the 1985 Match. READ a first time this 15th day of December 1983. READ a second time this 15th day of December. 1983. READ a third time and finally passed this 15th day of December 1983. ._.--:~__/-_<-<._<._< J_ Y:.:---.,- J G. C. Leverton, Clerk. E:l~,,'--<.j ~ /' (F-., ).__ E. H. Marr, Warden. 41 COUNTY OF ELGIN By-Law No. 83-54 "A BY-LAW 1'0 r.ONFIRM PROCEEnTNC:S OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE cntTNTY OF ELGIN AT THE DECEMBER SESSION. 1983. II WHEREAS by Section 9 of The Municipal Act~ being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of a municipal corporation are to be exercised by its council; and WHEREAS by Subsection 1 of Section 103 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of every Council are to be exer- cised by By-Law; and WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law. NOW THEREFORE the Municipal Council of the Corpo- ration of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the Corpo- ration of the County of Elgin in respect of each recommen- dation contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meetings held during the December 1983 Session is hereby adopted and confirmed as if all such proceedings were expressly em~odied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 15th day of December 1983. READ a second time this 15th day of December 1983. READ a third time and finally passed this 15th day of December 1983. ~~ [:"7,>~J;)( /7l-"'C.....t.....- G. C. Leverton. Clerk. E. H. Marr, Warden. 2 January Session - First Day Wednesday, the 18th day of January, 1984 The Elgin County Council met this day at the County Municipal Building, St. Thomas, at 10:00 A.M., in accordance with adjournment. The Warden in the Chair. ROLL CALL - All Members present except: Reeve Lashbrook. Moved by Reeve Lavereau Seconded by Deputy Reeve Pearson That the minutes of the December 1983 Session of the Elgin County Council be adopted. - Carried. COMMITTEE COMMUNICATIONS COUNTY GOVERNMENT COMMITTEE 1. Ontario Blue Cross with information on proposed federal legislation to change the way in which the Patent Protection Act is applied to the prescription drug industry. 2. Joint letter from the Ministers of Municipal Affairs & Housing and the Natural Resources with a copy of the "Mineral Aggregate Resource Planning POlicyll. 3. Minister of Municipal Affairs with a copy of Bill 138, the Municipal Tax Sales Act, 1983, first reading. 4. Village of Port Stanley with reply to letter from County re: notice of hearings - minor variance. 5. County of Simcoe with resolution with respect to annex- ation of land, presently in the Township of Vespra, to the City of Barrie. 6. Hands Fireworks Inc. suggesting a fireworks display to celebrate the Ontario Bicentennial year and offering to forward their catalogue. 7. Township of Georgian Bay with request for support, to petition the Ministry of Municipal Affairs, to amend the trailer licensing provision of the Municipal Act. 8. Bicentennial Committee with a copy of Number II, December 1983, of Ontario Bicentennial Update. 9. Township of Malahide with copy of a resolutio~ sent to the Flood Plain Review Committee, and requesting County Council's endorsement. 10. Attorney General and President of A.M.O. requesting that a drinking-drivin~ committee be established to become involved in the preventative role. 11. Albert W. Auckland, Secretary-Treasurer, Ex-Wardens' Association, with request to have minutes of their meetings mailed to all members, through the Clerk-Treasurer's Office. 12. Minister of Municipal Affairs & Housing with copy of Bill 145, An Act to Amend the Planning Act, 1983. 13. Village of Port Stanley with request to ascertain if County will be establishing a drinking-driving committee. .." - 2 - COUNTY ROADS COMMITTEE 1. Bruce H. Blake, solicitor for the Township of Yarmouth, with notice of the intention to pass a by-law to stop-up part of Lot 27, Concession 6. 2. Ministry of Transportation and Communications with copies of the following memos: #83-9A - Subsidy for Traffic Signal Installations and Traffic Control Systems #84-1A - Subsidy - Multi-Year Service Contracts. 3. Ministry of Transportation and Communications with advice of an increase in the encroachment permit fee to $54.00. HOMES FOR ~F.NTOR CITIZENS COMMITTEE 1. Bank of Montreal with a revised pricing arrangement for the operation of the accounts for Elgin Manor and Terrace Lodge, effective January 1st, 1984. 2. Thames Valley District Health Council with request for input to their "Long Term Care Study". PERSONNEL COMMITTEE 1- regarding Bill 111, Association of Municipalities of Ontario with caution the application of the Provincial Restraint Legislation, until such time as the Regulations are released. PROPERTY COMMITTEE 1. Johnson Controls with service agreement for the Court House heating system at a cost of $585.90 per annum (5% increase over 1983). SOCIAL SERVICES COMMITTEE 1. The Canadian Red Cross Society, St. Thomas Branch, with new rates for Homemaker services for 1984. 2. The Aylmer Preschool Day Care Centre, The St. Thomas Day Nursery and The Ostrander Nursery School with request for an increase in day care rates from $11.55 to $12.13, effective January 1st, 1984. FILED 1. County of Kent advising that their Warden's Banquet will be held Saturday, November 17th, 1984, at the Wheels Inn, Chatham. 2. wi 11 be Centre, County of Lambton advising that held on Saturday, November 24th, Point Edward. their Warden's Banquet 1984, at the Community 3. Family & Children's Services of St. Thomas & Elgin with Allocation of Children In Care and Financial Statement to November 30th, 1983. 4. Ministry of Municipal Affairs and Housing with invitation to submit applications for funding under The Ontario Neighbourhood Improvement Program (ONIP) for the 1984-85 fiscal year. 5. Chairman, Flood Plain Review Committee. with acknowledge- ment of receipt of the County's comments made by the Township of Malahide and the Village of Vienna. 6. Aylmer & East Elgin Agricultural Society with appreci- ation for 1983 grant and request for continued support. 4 - 3 - County Council, January Session 1984 FILED Continued 7. John Wise, M.P., acknowledging receipt of the recommen- dation re: the purchase of Conrail. 8. Association of Municipalities of Ontario with request for nomination for a position on the Executive Committee of the Rural Section. 9. Bobier Convalescent Home with appreciation for 1983 grant and success for the New Year. 10. Ministry of Municipal Affairs and Housing advising that more than 675 municipalities are participating in the Community Grants Program, to celebrate Ontario's Bicentennial. 11. Roderick W. J.Berry with appreciation for the Elgin County Scholarship at U.W.O. 12. Ministry of Municipal Affairs and Housing with a copy of Bill 138 re: Tax Sales. 13. Mr. R. K. McNeil, M.P.P., with acknowledgement of receipt of the resolution from the County of Victoria re: audit expenses for Inflation Restraint Act. Moved by Reeve Willsey Seconded by Reeve Stewart THAT the disposition of the Communications mailed pre- viously and those presented to-day, be approved as follows: County Government Committee - #1-13 inclusive County Roads Committee - #1-3 inclusive Homes. for Senior Citizens Committee - #1-2 inclusive Personnel Committee - #1 Property Committee - #1 Social Services Committee - #1-2 inclusive Filed - #1-13 inclusive County Council - #1-20 inclusive. - Carried. Mr. Douglas G. Stapleton, Acting Area Manager, and Mr. A. Bruce Doan, Probation and Parole Officer. of the Ministry of Correctional Services, Probation and Parole Services, were present and it was moved by Reeve Monteith that they be now heard. They were here to speak to Council on the Community Service Order Program that the Ministry is presently engaged in. Mr. Stapleton gave a slide presentation on the functioning of the Service for non-violent offenders. The purpose is to issue Community Service Orders and the offenders do not take over a paid employee's job. A question and answer period followed and Mr. Stapel ton advised that Mr. Doan was going to visit each of the local municipalities, in the very near future, and would hope that serious consideration be given by the local municipalities to allow Community Service for non-violent offenders. The Warden thanked the gentlemen for their presentation. The First Report. of the County Government Committee was presented by Reeve Hodgson. Moved by Reeve Hodgson Seconded by Reeve Emerson That the First Report of the County Government Committee be adopted. An amendment was Moved bv Reeve Emerson Seconded by Reeve Haddow That Item #11 of the First Report of the County Govern- ment Committee be deleted. 45 - 4 - Another amendment was Moved by Deputy Reeve Neukamm Seconded by Deputy Reeve Sheils That Item #3 of the First Report of the County Govern- ment Committee be deleted. - Carried. Another amendment was Moved by Reeve Monteith Seconded by Deputy Reeve Neukamm That Item #5.0.06 of the proposed library branch con- struction policy be altered to read "fifteen years" in place of "forty yearsll. Reeve Monteith requested a recorded vote, which was as follows: YEAS - Monteith (2), Marr (2), Neukamm (2), Stewart (2), Volkaert, Willsey, Lavereau (2), Fleck. TOTAL VOTES - 13. - Perovich (2), Vojin, McWilliam, Ford, Haddow (2). Martyn (2), Caverly (2), Sheils, Brooks (2), Pearson (2), Emerson, Hodgson, Purcell, Wakeling, Coles, Smyth. TOTAL VOTES - 22. NAYS - MOTION LOST. Carried. The Report, as amended, was then voted upon and it The First Report of the County Roads Committee was pre- sented by Reeve Caverly and adopted on motion of Reeve Caverly and Reeve Brooks. The First Report of the Homes for Senior Citizens Committee was presented by Deputy Reeve Neukamm and adopted on motion of Deputy Reeve Neukamm and Deputy Reeve Pearson. The First Report of the Personnel Committee was pre- sented by Reeve McWilliam and adopted on motion of Reeve McWilliam and Reeve Coles. The First Report of the Library Board was presented by Deputy Reeve Sheils and adopted on motion of Deputy Reeve Sheils and Reeve Perovich. Moved by Reeve Purcell Seconded by Deputy Reeve Ford That the Warden and Clerk be authorized to submit to the Ministry of Transportation and Communications a petition for subsidy for the County of Elgin showing the Road Expenditures on the County of Elgin Road System for the period from January 1, 1983 to December 31, 1983. - Carried. COUNCIL COMMUNICATIONS 1. Ontario Municipal Recreation Association with request for membership at $190.00 per annum. 2. Village of Belmont with plans and request for a grant of $40,000 towards the building of a new library. 3. City of St. Thomas with nomination of Mrs. Carmen Jefferies as their representative on the Elgin County Pioneer Museum Board for 1984. ti - 5 - County Council. January Session 1984 COUNCIL COMI-1UNICATIONS - Continued 4. City of St. Thomas advising that the following have been appointed as their representatives on the City/County Liaison Committee for 1984: Mayor D. J. Tarry Alderman B. Topping Alderman G. Campbell. 5. Local Agricultural Manpower Board with request to have a member from County Council appointed to the Board. 6. Village of Port Stanley with endorsement of the County's resolution re: a hearing for the purchase of the assets of CONRAIL. 7. The Elgin Regiment (RCAC) with a request for a grant to help recognize the holding of a centennial celebration for the Trumpet Band. 8. Southwestern Ontario Travel Association with a request for a grant of $2,250 for the year 1984. 9. The Salvation Army with request for a grant and copies of financial statement. 10. Elgin County Federation of Agriculture with request for a grant. 11. Township of South Dorchester with endorsement of the County's resolution re: a hearing for the purchase of the assets of CONRAIL. 12. Village of Rodney with endorsement of the County's resolution re: a hearing for the purchase of the assets of CONRAIL. 13. Talbot Trail with request for a 1984 grant of $540. 14. Township of Malahide with endorsement of the County's resolution re: a hearing for the purchase of the assets of CONRAIL. 15. Ontario Good Roads announcing an Effective Managem~nt Seminar. 16. LP.M. '85 Committee with request for a draw of $3,500. 17. Township of London requesting support for Albert F. Bannister to the Executive Committee of the Rural Section of A.M.O. 18. Wallacetown Agricultural Society with appreciation for grant and request for continued support in 1984. 19. Office of Consolidated Hearings with Notice of Motion to be heard on February 1st, 1984, in Woodstock, made on behalf of the South Eastern Coalition, with respect to Ontario Hydro's undertaking re: additional bulk electricity system facilities in Southwestern Ontario. 20. The University of Western Ontario with copies of President's Report 1982-83, expressing appreciation for the past year's financial support and offering to appear before Council to provide information and answer questions. Moved by Reeve Emerson Seconded by Reeve Purcell That the request from the Village of Belmont for a grant of $40,000 towards the construction of a new library build- ing be tabled, until the Branch Construction policy procedure has been followed. - Carried. '+( - 6 - Moved by Reeve_ Lavereau Seconded by Reeve Caverly That Mrs. Carmen Jefferies be the City of St. Thomas representa~ive on the Elgin County Pioneer Museum Board for 1984. - Carried. Moved by Reeve Caverly Seconded by Deputy Reeve Volkaert That Reeve D. Perovich be named as County Council's appointee to the Local Agricultural Manpower Board and that it is understood that a per diem and travel allowance is paid by the Board. - Carried. Moved by Deputy Reeve Neukamm Seconded by Reeve Haddow That the following requests for grants be tabled to be considered at the Special Grant Session: Correspondence # 7 8 9 10 13 18 20 Name The Elgin Regiment (RCAC) Southwestern Ontario Travel Association The Salvation Army Elgin Federation of Agriculture Talbot Trail Wallacetown Agricultural Society The University of Western Ontario. - Carried. Moved by Reeve Fleck Seconded by Reeve Haddow That the request from the I.P.M. '85 Committee fOT a oraw of $3)500 be authorized but further draws be not allowed until an amount is established for 1984. Carried. Moved by Reeve Lavereau Seconded by Deputy Reeve Pearson That Council Communications numbered 1, 4) 6) 11, 12, 14, 15) 17 and 19 be filed. Carried. Moved by Reeve Fleck Seconded by Deputy Reeve Martyn That we go into a Committee of The Whole. - Carried. Warden Marr named Reeve Purcell as Chairman. Council re-convened. Moved by Reeve Haddow Seconded by Reeve Purcell That we do now adjourn (11:56 A.M.) to meet again on January 18th, 1984 at 2:00 P.M. - Carried. Council re-convened at 5:42 P.M. ~ - 7 - County Council, January Session, 1984 ROLL CALL - All Members present except: Reeve Emerson Reeve Lashbrook. The First Report of the Agricultural Committee was pre- sented by Reeve Stewart and adopted on motion of Reeve Stewart and Reeve Haddow. The First Report of the Property Committee was presented by Reeve Willsey and adopted on motion of Reeve Willsey and Reeve Hodgson. The First Report of the Reception and Entertainment Committee was presented by Deputy Reeve Martyn and adopted on motion of Deputy Reeve Martyn and Deputy Reeve Sheils. The First Report of the Social Services Committee was presented by Deputy Reeve Pearson and adopted on motion of Deputy Reeve Pearson and Deputy Reeve Volkaert. The Second Report of the Homes for Senior Citizens Committee was presented by Deputy Reeve Neukamm and adopted on motion of Deputy Reeve Neukamm and Reeve Fleck. Moved by Reeve Monteith Seconded by Reeve Haddow That the Council of Elgin County endorse in principle the objection of Malahide Township to the present flood plain criteria regarding construction and fill lines. - Carried. Moved by Reeve Lavereau Seconded by Reeve Monteith That Application T2/84 by Walcarius Farms Ltd., Lo~ 15, Concession 7, Township of Malahide, to clear approximately 1.50 hectares of trees be denied. - Carri ed. Moved by Reeve Perovich Seconded by Reeve Haddow That Application Tl/84 by John and Berber Medema, Lot 21, Concession 2 North of Edgeware Road, Township of Yarmouth, to clear approximately 80 x 70 metres of trees be granted and that an equal area of trees be replanted. - Carried. Moved by Deputy Reeve Vojin Seconded by Reeve Perovich That By-Law No. 84-1 "A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the January Session, 198411 be read a first time. - Carried. Moved by Reeve Coles Seconded by Reeve McWilliam That By-Law No. 84-1 be read a second time. - Carried. Moved by Deputy Reeve Ford Seconded by Deputy Reeve Martyn p;1ssed. That By-Law No. 84-1 be read a third time and finally - Carried. 49 - 8 - It was decided that a second Council Day would be held in February, on February 16th, to hear grant applications only. Moved by Reeve Smyth Seconded by Deputy Reeve Volkaert That we do now adjourn (5:58 P.M.) to meet again on February 15th, 1984 at 10:00 A.M. - Carried. G. C. Leverton, Clerk. E. H. Marr, Warden. iO COUNTY GOVERNMENT COMMITTEE REPORT January Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1. That we recommend the adoption of the Library Branch Construction policy in considering any participation it will have with any Municipality, represented on County Council, in the establishment of Library facilities anywhere in the County. In addition, the sample lease shall be the conditions which the Elgin County Library Board shall agree to in connection with any such new or renovated facility. (Samples of policy and lease were forwarded previously to Council) 2. That Correspondence #1 (Ontario Blue Cross) be tabled to the next meeting and copies forwarded to the Members of the Committee. * See amendment at end of Report. 3. tabled Members That Correspondence #9 (Township of Malahide) be to the next meeting and copies forwarded to the of the Committee. 4. That the request from the Ex-Wardens' Association to have the Clerk's Office send out the minutes of their meeting be not granted. However, the County will continue to forward notices for their social evening and annual meeting. 5. That Correspondence #2, 3, 4, 5, 6, 7, 8, 10, 12 and 13 be filed. 6. The Warden's claim for Travel for the period December 18th to 30th, 1983 for $33.48 (124 km @ 27i) has been approved and paid. 7. That we recommend that where a Township gives notice to the County of a proposed road closing and the County Roads Committee does not object, a letter to this effect be forwarded to the Township, in lieu of passing a by-law, upon adoption by County Council. 8. That the County refer the various work to the two County Solicitors as follows: M. J. Hennessey Land Transactions Agreements both Solicitors and Doug Gunn Personnel matters Prosecutions all Department Heads be so and that advised. 9. That we recommend that the Float Compensation charges being levied on the two Homes for the Aged bank accounts, by the Bank of Montreal, be assumed within the County's Administration budget, as the interest derived from the balances transferred is being credited to the General Account. 10. That the quotation of Aylmer Express at a price of $4.25 per printed page has been accepted for printing the 1984 County proceedings. * See amendment below. 11- leave lines 51 2 - That the County not appoint a Hydro Committee, but any opposition or support for the proposed transmission to the local municipalities for action. ALL of which is respectfully submitted. ~J{~ * Items 3 and 11 were amended by deleting them from the Report. COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT JANUARY SESSIOO 1984 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD COMMITTEE REPORTS AS FOLLOWS: 1. That the County Engineer has been authorized to attend the following conventions and/or meetings: (a) The Ontario Good Rl)ads Association Convention and the County Engineers' and Municipal Engineers' Meeting held in conjunction with it. (b) The Roads and Transportation Association Convention of Canada. (c) Municipal Engineers' .Annual Workshop Meetings. (d) The Suburban Roads Conmission Annual Meeting (1 Day _ June)'. (e) The Ontario Plowman's Association Meeting (February). 2. The Assistant County Engineer has been authorized to attend the following conventions and/or meetings: (a) The Ontario Good Roads Association Convention and the County Engineers' and Municipal Engineers' Meeting held in conjunction with it. (b) The Municipal Engineers' Annual Workshop. (c) The Suburban Roads Commission Annual Meeting (1 Day _ June). WE RECOMMEND 1. That Albert Auckland, the County's representative on the St. Thomas Suburban Road Commission be authorized to attend the annual meeting of the Suburban Roads Commission of Ontario and the Ontario Good Roads Association Convention with the usual convention allowance paid by the County. 2. That a resolution be passed authorizing the Warden and Clerk to submit to the Ministry of Transportation and Communications a petition for subsidy for the County of Elgin showing the road expenditures on the County of Elgin Road System for the period from January I, 1983 to December 31, 1983. Continued . . . '-Iv COUNTY OF ELGIN ROAD 'C<!!MI.Tl'EE nRST REPORT _ JANUARY SESSION 1984 PAGE 2. 3. That the membership fees in the Ontario Good Roads Association and for the Roads and Transportation Association of Canada be paid. 4.. That we have no objections to the closing of a road allowance in Lot 27,. Concession VI,. Yarmouth Township by the Township of Yarmouth, Which is described as follows: All and singular that certain parcel or tract of land and premises situate, lying and being in the Township of Yarmouth, in the County of Elgin and Province of Ontario, being composed of Part of Lot 27, Concession VI in the said Township and being all that portion of a given road 49.50 feet in perpendicular width granted to the Township of Yarmouth for Public Highway Purposes and as described in Instrument No. 24537 dated November 23, 1915, lying Southerly of a line which is more particularly described as follows': Premising that the bearing of the Westerly limit of said Lot 27, Concession VI Is North 2~ 00' East (Assumed), all bearings herein being related thereto; Commencing at a point in the North-Westerly angle of said Lot 27, Concession VI; Thence South 20 00' West along the Uesterly limit of said Lot 27 a distance of 526.20 feet; Thence South 810 07' East a distance of 528.00 feet to a point in its intersection with the Westerly limit of the said given road, 49.50 feet in perpendicular width described in said Instrument No. 24537, said point being the place of beginning of the following described line; Thence South 65040' East a distance of 49.76 feet to its intersection with the Easterly ltmit of the said given road. ALL OF WHICH IS RESPECIFULLY SUBMITIED ~~~r5 CHAIRMAN ~;y~ ~ HOMES FOR SENIOR CITIZENS COMMITTEE REPORT January Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Homes for Senior Citizens Committee reports as follows: 1. That Correspondence 1 and 2 be received and filed. 2. That we recommend that we do not enter into an agreement with the Ministry of Community and Social Services with respect to the placement services. 3. That the position of Assistant Administrator be retained and filled. ALL of which is respectfully submitted. -~~- E. Neukamm, Chairman. ~A(~ bb PERSONNEL COMMITTEE REPORT January Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That we recommend that Dr. A. K. Ravenscroft and Dr. B. K. Hertwig be engaged to carry out pre-employment medicals at a cost of $35.00 each and that Dr. G. Webster be so notified. 2. That Correspondence #1 be filed for information. 3. That no increments in salaries be made for employees in the salary schedule, until wages are finalized for 1984. ALL of which 15 respectfully submitted. ';1 A s._ Y//.' D. A. McWilliam, Chairman. ~j(~ 56 LIBRARY BOARD REPORT January Session 1984 To the Warden and Members of Elgin County Council, The Library Board reports as follows: 1. That Deputy Reeve James Sheils is the Chairman for 1984 of the Elgin County Library Board. 2. That Deputy Reeve Joan Wakeling is the Vice-Chairman of the Elgin County Library Board for 1984. 3. That Mr. Wells has been appointed Secretary-Treasurer of the Elgin County Library Board for 1984. 4. That the tender of Mr. William Klassen, R. R. #1, Mount Elgin~-Ontario to the amount of $5,825.33 for carpeting the Straffordville Library has been accepted. 5, Ontario Library That the tender from Mr. Stanley Burwell, to the amount of $2,800.00 for painting the has been adopted. Straffordville Straffordville 6. That the tender of Mr. Stanley Burwell of Straffordville to the amount of $850.00 for further painting of Straffordville Library has been adopted. 7. That the tender from R. C. Dawson Co. Ltd. to the amount of $649.60 for furnishing the staff room at the Straffordville Libtary has been adopted. ALL of which is respectfully ~ubmitted. ~/?(~ 57 AGRICULTURAL COMMITTEE REPORT January Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Agricultural Committee reports as follows: 1. The Agricultural Committee recommends to the Elgin County Council that a resolution be passed that Application Tl/84 by John and Berber Medema, Lot 21, Concession 2 North of Edgeware Road, Township of Yarmouth, to clear approximately 80 x7Q metres of trees be granted and that an equal area of trees be replanted. . 2. The Agricultural Committee recommends to the Elgin County Council that a resolution be passed that Application T2/84 by Walcarius Farms Ltd., Lot IS, Concession 7, Township of Malahide to clear approximately 1.50 hectares of trees be denied. ALL of which is respectfully submitted. /~$:}a,-:C M. H. Stewart, Chairman. ~)(~ l:S PROPERTY COMMITTEE REPORT January Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Property Committee reports as follows: L Ltd. year That the Service Agreement with Johnson Controls for the Court House heating system be renewed for the 1984 at a cost of $585.90 per annum. 2. That authority b~ given to have an accordian type door installed on the Court Clerk's west interior doorway, providing the entire cost is borne by the Ministry of Government Services. ALL of which is respectfully submitted. ~?I~ C. R. -Willsey, Acting Chairman. ~?f, ~ 59 RECEPTION AND ENTERTAINMENT COMMITTEE REPORT January Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council. The Reception and Entertainment Committee reports as follows: 1- held on Hall. That we recommend that the Warden's Banquet be Saturday-, October 27th, t984 at St. Anne's Parish 2. That the February Session meal be held at the Wayside Inn. ALL of which i& respectfully submitted. d/(l ~m ~ W. A. Martyn, Chairman. ~#~ u SOCIAL SERVICES COMMITTEE REPORT January Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Social Services Committee reports as follows: 1. That the request from the Canadian Red Cross Homemaker Service for an increase in the rate per hour from $6.14 to $6.45, effective January 1st, 1984, be accepted, subject to the Ministry's approval for subsidy purposes. 2. That the request for an increase in the daily rate for day care service from $11.55 to $12.13 per day be approved for The Aylmer Preschool Day Care Centre, The Ostrander Nursery School and The St. Thomas Day Nursery, subject to the Ministry's approval for subsidy purpo$es~ 3. That membership be taken out in D.M.8.S.A. in the amount of $166.50. 4. That the Director be authorized to attend the O.M.5.S.A. convention in Sarnia, with the usual convention rates paid. ALL of which is respectfully submitted. ~~ D. H. P rso~J Chairman. """ ~ 1'f ?>-1.,.~ VI i HOMES FOR SENIOR CITIZENS COMMITTEE REPORT January Session, 1984 SECOND REPORT To the Warden and Members of the Elgin County Council, The Homes for Senior Citizens Committee reports as follows: 1. That we recommend that Mrs. Marilyn Barrett be appointed as Assistant Administrator of the Homes for Senior Citizens, at Step 1, Level 10 ($26,030 annually), effective January 19th, 1984 and that a by-law be prepared and presented to Council. ALL of which is respectfully submitted. -~E ~~. E. Neukamm, Chairman. ~-J(~ jZ COUNTY OF ELGIN By-Law No. 84-1 "A BY-LAW TO CONFIRM PROCEEDINGS OF THE ?1uNICIPAL COUNCIL OF THE CORPORATION OF THECOUN!Y OF ELGIN AT THE JANUARY SESSION~ 1984." WHEREAS by Section 9 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of a municipal corporation are to be exercised by its council; and WHEREAS by Subsection 1 of Section 163 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of every Council are to be exercised by By-Law; and WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the Corporation of the County of Elgin at this m~eting be confirmed and adopted by By-Law. NOW THEREFORE the Municipal Council of the Corpo- ration of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the Corpo- ration of the County of Elgin in respect of each recommen- dation contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meetings held during the January 1984 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 18th day of January 1984. READ a second time this 18th day of January 1984. READ a third time and finally passed this 18th day of January 1984. -~~ P~)/~ G. C. Leverton, Clerk. E. H. Marr, Warden. O;j February Session - First Day Wednesday, the 15th day of February, 1984 The Elgin County Council met this day at the County Municipal Building, St. Thomas, at 10:00 A.M., in accordance with adjournment. The Warden in the Chair. ROLL CALL - All Members present except: Reeve Monteith Reeve Emerson. Moved bv Reeve Perovich Seconded by Reeve Willsey That the minutes of the January 1984 Session of the Elgin County Council be adopted. - Carried. COMMITTEE COMMUNICATIONS AGRICULTURAL COMMITTEE 1. Ontario Forestry Association with request for membership. COUNTY GOVERNMENT COMMITTEE 1. Town of Aylmer with resolution expressing concern regarding the present tobacco tax system being used by Federal and Provincial Governments. 2, dure s to although Ministry of Municipal Affairs and Housing with be followed by Ontario Hydro in selling surplus exempt under the new Planning Act, 1983. proce- lands, 3. Glen Walters, Chairman. County Exhibits, with request for each municipality to furnish the I.P~M. with a flag of their own for display at the entrance of the County exhibit. 4. Ministry of Municipal Affairs and Housing advising of their providing financial assistance to municipalities willing to offer students practical and meaningful experience in local government. 5. Ministry of the Solicitor General, Emergency Planning, with a copy of "A Guide to Emergency Planning and Operation by Municipalities" . 6. Canada Yearbook Services (1980) Limited with offer to publish a Bicentennial Book. 7. Township of Bayham with notice of the passing of By-Law No. Z124-83, under Section 34 of The Planning Act, 1983 and copy of same. 8. Township of Yarmouth with two notices of public meetings to be held February 23rd, 1984 at 7:30 P.M. and 8:30 P.M. respec- tively, to inform the Public of proposed by-laws to amend the existing Zoning By-Law. 9. Ministry of Municipal Affairs and Housing with informa- tion on the "Community Planning Study Grant Program". 10. City of Stoney Creek with resolution with respect to nuclear disarmament. 11. Ontario Municipal Board with notice of hearing set for March 26th, 1984, on an appeal against the Land Division Committee, by William and Patricia Rayson. ~ - 2 - COUNTY GOVERNMENT COMMITTEE - continued 12. Ministry of The Environment with "Notice of Completion of Environmental Assessment Review" re: Southwestern Ontario Transmission Route Selection Stage Environmental Assessment. 13. Ontario Hydro offering to meet to update Council on the transmission route selection and answer any questions on the Environmental Assessment and upcoming hearings. 14. Talbot Trail with request to endorse their petition to the Minister for Canada Post for a stamp in honour of Colonel Thomas Talbot. 15. Barbara L. Dixon, Secretary-Treasurer, Land Division Committee. with five resolutions from the Committee. COUNTY ROADS COMMITTEE 1. Ministry of Transportation and Communications with copy of Memo 84-1 re: Maximum Subsidizable Rates for Municipally- Owned Equipment. 2. Ministry of the Environment with request for information on the 1975 area waste management study. 3. Ministry of Transportation and Communications advising that for the purposes of City of St. Thomas contribution for Suburban. Roads in 1984, their 11Ministerially Adjusted Assessmentl1 is $80,200,000. 4. Ministry of the Environment with a copy of "Notice of Completion of Environmental Assessment Reviewll re: An Environ- mental Assessment for Municipal Road Projects. 5. Ministry of Transportation and Communications advising that following subsidy funds have been allocated for 1984: For Construction $1,663,000 For Maintenance 1,437,000 TOTAL $3,100,000 PERSONNEL COMMITTEE 1. Inflation Restraint Board with copy of guide to the reporting of group compensation changes under the llPublic Sector Prices and Compensation Review Act, 1983H. 2. Ontario Blue Cross confirming that the rates for Extended Health Care will remain the same as previously, namely, $5.64 single and $15.82 family per month. 3. Ontario Blue Cross with a change in the coverage for registered nursing care (frequently referred to as Private Duty Nursing) to limit the service to ninety nursing shifts per person, per calendar year, under the Extended Health Care. PROPERTY COMMITTEE 1. Elgin County Pioneer Museum with request for a capital grant of $1,500 to do work during 1984. ~ 1. Family & Children's Services of St. Thomas and Elgin with Allocation of Children In Care and Financial Statement to December 31st, 1983. 2. R. G. Moore, Secretary and Engineer to the St. Thomas Suburban Road Commission, with a copy of a letter to the City ,of St. Thomas Council, advising that the ~ Mill Levy of $40,100 will be required for 1984. 00 - 3 - County Council, February Session 1984 FILED - continued 3. The St. Thomas-Elgin Association for The Mentally Retarded with appreciation for $2,000 grant for 1983. 4. Endorsing Elgin County Council's resolution re: the hearing of the future ownership of ~ONRAIL RAILWAY LINE: Township of Yarmouth City of St. Thomas Village of Belmont Township of Bayham. 5. County of Middlesex with request for support for Albert Bannister~s candidacy for the R.O.M.A. Executive Committee. 6. Jim McGuigan, M.P.P. Kent-Elgin, with acknowledgement of the resolution re: funding for the extra audits required by the Inflation Restraint Act. 7. County of Lambton with request for support for David Smith on his nomination to R.O.M.A. Executive Committee. 8. The University of Western Ontario with appreciation for 1983 grant. 9. County of Middlesex advising that their Warden's Banquet will be held on Saturday, December 1st, 1984. 10. Mayor Douglas J. Tarry with breakdown of the costs for the New Year's Levee, with the County share being 50% ($159.23). 11. Ministry of Citizenship and Culture with message from the Minister re: the Bicentennial. 12. Minister of Municipal Affairs with copies of Building Code Amendment Act and Public Utilities Amendment Act. 13. County of Perth advising that their Warden's Banquet will be held on Friday, November 16th, 1984. 14. Spriet Associates advising that they will be hosting hospitality suites at both R.O.M.A. and Good Roads and extending an invitation to visit them. 15. receipt that it Secretary, Railway Transport Committee, acknowledging of our submission, dated December 16th, 1983 and advising will be treated as an objection filed. 16. Wilfrid Laurier University advising that the winners of the Elgin County Scholarships were: Peter A. Skuce ) Aylmer Carol M. Vahey ) 17. Laverne Kelly, Warden of Kent County, forwarding information on a Special Exhibition of "Modern Czechoslovak Land- scape Paintingsll to be held at the Gallery of the Chatham Cultural Centre, from February 3rd-26th, 1984 (free admission). 18. The Art Gallery St. Thomas-Elgin with appreciation for 1983 grant. Moved by Deputy Reeve Vojin Seconded by Reeve Lavereau That the disposition of the Communications mailed pre- viously and those presented today, be approved as follows: Agricultural Committee - #1 County Government Committee - #1-15 inclusive County Roads Committee - #1-5 inclusive Personnel - #1-3 inclusive Property - #1 Filed - #1-18 inclusive County Council - #1-20 inclusive. Carried. - 4 - EMPLOYEE PRESENTATIONS 16 Year Certificate. Watch and Cheque - Warden MarT and Reeve Caverly, Chairman of the Roads Committee, presented the Certificate of Merit, Watch and Cheque for Gordon E. Bedford to Mr. R. G. Moore, County Engineer, as Mr. Bedford 'was not available. 10 Year Certificates - Warden Marr and Deputy Reeve Neukamm, Chairman of the Homes for Senior Citizens Committee, presented a Certificate to Marilyn D. Barrett, Assistant Administrator of the Homes~ Reeve Hodgson, Chairman of the County Government Committee, pre- sented a Certificate to Louise M. Ray, Payroll Supervisor of the Clerk-treasurer's Office. Flossie M. Harris, Second Cook at Elgin Manor, was absent and her Certificate was accepted by Marilyn Barrett. FIRST REPORT - AGRICULTURAL COMMITTEE (mailed) Moved by Reeve Stewart Seconded by Reeve Perovich That the First Report of the Agricultural Committee be adopted. - Carried. FIRST REPORT - COUNTY GOVERNMENT COMMITTEE The First Report of the County Government Committee was presented by Reeve Hodgson. Moved by Reeve Hodgson Seconded by Deputy Reeve Vo1kaert That the First Report of the County Government Committee be adopted. An amendment was Moved by Deputy Reeve Pearson Seconded by Reeve Haddow That Item #12 of the First Report of the County Govern- ment Committee be amended by deleting the filing of correspondence #14. - Carried. An amendment was Moved by Reeve Fleck Seconded by Deputy Reeve Neukamm That the First Report of the County Government Committee be amended by deleting Item #16. - Carried. The Report, as amended, was then voted upon and Carried. FIRST REPORT - COUNTY ROADS COMMITTEE (mailed) Moved by Reeve Caverly Seconded by Reeve Stewart That the First Report of the County Roads Committee be adopted. - Carried. SECOND REPORT - COUNTY ROADS COMMITTEE (mailed) Moved by Reeve Caverly Seconded by Reeve Brooks That the Second Report of the County Roads Committee be adopted. c- 01 5 - County Council, February Session 1984 FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE (mailed) Moved by Deputy Reeve Neukamm Seconded by Reeve Fleck That the First Report of the Homes for Senior Citizens Committee be adopted. - Carried. SECOND REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE The Second Report of the Homes for Senior Citizens Committee was presented by Deputy Reeve Neukamm and adopted on motion of Deputy Reeve Neukamm and Deputy Reeve Pearson. FIRST REPORT - PERSONNEL COMMITTEE (mailed) Moved by Reeve McWilliam Seconded by Reeve Haddow That the First Report of the Personnel Committee be adopted. - Carried. FIRST REPORT - PROPERTY COMMITTEE The First Report of the Property Committee was pre- sented by Reeve Willsey and adopted on motion of Reeve Willsey and Reeve Hodgson. FIRST REPORT - LIBRARY BOARD The First Report of the Library Board was presented by Deputy Reeve Sheils and adopted on motion of Deputy Reeve Sheils and Reeve Stewart. SECOND REPORT - LIBRARY BOARD The Second Report of the Library Board was presented by Deputy Reeve Sheils. Moved by Deputy Reeve SheilS Seconded by Deputy Reeve Volkaert That the Second Report of the Library Board be adopted. An amendment was Moved by Reeve Lavereau Seconded by Deputy Reeve Pearson That the Second Report of the Library Board be tabled to the Budget Session. - Carried. The Treasurer's Statements on Remuneration and Expenses for Council and Outside Boards were mailed previously to Council. Moved by Reeve Brooks Seconded by Deputy Reeve Ford That the Treasurer's Statement on Remuneration and Expenses for the Members of Elgin County Council to December 31st, 1983 be accepted and printed in the proceedings. - Carried. Moved by Deputy Reeve Sheils Seconded by Reeve Purcell That the Treasurer's Statement on Remuneration and Expenses to December 31st, 1983 for appointees to the St. Thomas Suburban Road Commission, Elgin County Library Board and Members of the Land Division Committee be accepted and printed in the proceedings. - Carried. - 6 - COUNCIL COMMUNICATIONS 1. Mayor Douglas J. Tarry advising that the City has appointed a Committee to promote activities during the week of the 1985 Plowing Match and asking for input from various Councils. 2. Quad County Association for Mentally Retarded with request for a 1984 grant. Huron Country Playhouse with request for a 1984 grant. Elgin County Pioneer Museum with request for a 1984 3, 4, grant. 5. Minister of Municipal Affairs with detailed guidelines for 1984 "Involvement in Municipal Administrationll. 6. The Canadian National Institute for the Blind with request for a 1984 grant. 7. Association of Municipalities of Ontario with request for membership. 8. Ridgetown College of Agricultural Technology with request for a scholarship grant. 9, grant. The Art Gallery St. Thomas-Elgin with request for a 1984 10. lona Community Hall Committee with request for a dona- tion towards their IlBicentennial Fun DaylT scheduled for July 14, 1984. 11. Elgin County 1985 International Plowing Match with request for finances for 1984. 12. The St. Thomas-Elgin Association for the Mentally Retarded with request for a 1984 grant. 13. St. Thomas-Elgin Debt Counselling Service with a request for a 1984 grant. 14. The Tillsonburg & District Association for the Mentally Retarded with request for a 1984 grant. 15. Suburban 1983, R. G. Moore, Secretary and Engineer to the St. Thomas Road Commission with expenditures on Suburban Roads in 16. R. G. Moore, Secretary and Engineer to the St. Thomas Suburban Road Commission with draft budget of $308,000 for 1984. 17. Elgin County Plowmen's Association with request for a Bicentennial Grant. Village of Belmont with information on proposed new in accordance with the library branch construction 18. library, policy. 19. Elgin Lambton Middlesex Jersey Cattle Club with request for a grant for 1984. 20. St. John Ambulance with request for a grant for 1984. Moved by Reeve Stewart Seconded by Deputy Reeve Volkaert That the following requests for grants be tabled to the February 16th, 1984 meeting re: grants: vo - 7 - County Council, February Session 1984 Correspondence # Name 2 Quad County Association for the Mentally Retarded Huron Country Playhouse Elgin County Pioneer Museum Canadian National Institute for the Blind Ridgetown College of Agricultural Technology The Art Gallery St. Thomas-Elgin lona Community Hall Committee Elgin County 1985 I.P.M. The St. Thomas-Elgin Association for the Mentally Retarded St. Thomas-Elgin Debt Counselling Service The Tillsonburg & District Association for the Mentally Retarded Elgin County Plowmen's Association Village of Belmont Elgin Lambton Middlesex Jersey Cattle Club St. John Ambulance. 3 4 6 8 9 10 11 12 13 14 17 18 19 20 - Carried. Correspondence #1 was referred by the Warden to the County/City Liaison Committee for consid~ration. Moved by Reeve Fleck Seconded by Deputy Reeve Martyn That membership be taken out in the Association of Municipalities of Ontario ata cost of $1,391.25. - Carried. Warden Marr referred Correspondence #16 to the Roads Committee. Moved by Reeve Lavereau Seconded by Reeve Willsey That Council Communications numbered 5 and 15 be filed. - Carried. Moved by Deputy Reeve Sheils Seconded by Deputy Reeve Neukamm That we go into a Committee Of The Whole. - Carried. Warden Marr named Reeve Fleck as Chairman. Council re-convened. Moved by Deputy Reeve Volkaert Seconded by Deputy Reeve Wakeling That we do now adjourn (12:00 noon) to meet again on February 15th, 1984 at 2:00 P.M. - Carried. Council re-convened at 4:10 P.M. ROLL CALL - All Members present except: Reeve Monteith Reeve Emerson. SECOND REPORT- PERSONNEL COMMITTEE The Second Report of the Personnel Committee was pre- sented by Reeve McWilliam and adopted on motion of Reeve McWilliam and Reeve Lavereau. - 8 - FIRST REPORT - RECEPTION AND ENTERTAINMENT COMMITtEE The First Report of the Reception and Entertainment Committee was presented by Deputy Reeve Martyn. Moved by Deputy Reeve Martyn Seconded by Deputy Reeve Volkaert That the First Report of the Reception and Entertainment Committee be adopted. An amendment was Moved by Deputy Reeve Pearson Seconded by Reeve Brooks That Item #2 of the First Report of the Reception and Entertainment Committee be amended by deleting the word "children" in the first sentence and replacing it with the words "young peoplel1. - Carried. Carried. The Report, as amended, was then voted upon and it FIRST REPORT - SOCIAL SERVICES COMMITTEE The First Report of the Social Services Committee was presented by Deputy Reeve Pearson and adopt€d on motion of Deputy Reeve Pearson and Deputy Reeve Volkaert. THIRD REPORT - COUNTY ROADS COMMITTEE The Third Report of the County Roads Committee was pre- sented by Reeve Caverly and adopted on motion of Reeve Caverly and Deputy Reeve Martyn. Moved by Deputy Reeve Pearson Seconded by Reeve Haddow The Talbot Trail Committee is requesting that consider- ation of a postage stamp be given recognizing Col. Thomas Talbot. The Council of the County of Elgin hereby endorse the request for a commemorative stamp recognizing Col. Talbot's contribution to the development of this area. That a copy of this resolution be forwarded to the Honourable Andre Ouellette, Minister for Canada Post, and that the Talbot Trail Committee also be informed of our action. Carried. Moved by Reeve Perovich Seconded by Deputy Reeve Vojin That By-Law No. 84-2 "Being a By-Law to Restrict the Weight of Vehicles Passing Over Bridges" be read a first time.. - Carried. Moved by Reeve Fleck Seconded by Reeve Perovich That By-Law No. 84-2 be read a second time. - Carried. Moved by Reeve Fleck Seconded by Deputy Reeve Vojin That By-Law No. 84-2 be read a third time and finally passed. Carried. c f1 - 9 - County Council, February Session 1984 Moved by Reeve Brooks Seconded by Reeve Purcell That By-Law No. 84-3 "Being a By-Law to Authorize the Warden and the Clerk of the County of Elgin to Sign an Agreement Between the Canadian Red Cross Society (St. Thomas Branch) and the County of Elgin for Homemakers Services to be Supplied by the Canadian Red Cross Society (St. Thomas Branch)" be read a first time. - Carried. Moved by Reeve Lashbrook Seconded by Reeve Perovich That By-Law No. 84-3 be read a second time. - Carried. Moved by Reeve Perovich Seconded by Reeve Fleck That By-Law No. 84-3 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Wakeling Seconded by Reeve Lavereau That By-Law No. 84-4 "Being a By-Law to Authorize the Warden and the Clerk of the County of Elgin to Sign an Agreement Between Para-Med Health Services and the County of Elgin for Homemakers Services to be Supplied by Para-Med Health, Servicesll be read a first time. - Carried. Moved by Reev~ Lavereau Seconded by Deputy Reeve Wakeling That By-Law No. 84-4 be read a second time. - Carried. Moved by Reeve Lavereau Seconded by Deputy Reeve Wakeling That By-Law No. 84-4 be read a third time and finally passed. - Carried. Moved by Reeve Hodgson Seconded by Deputy Reeve Pearson That By-Law No. 84-5 IIBeing a By-Law to Appoint an Assistant Administrator for the Elgin County Homes for Senior Citizens" be read a first time. - Carried. Moved by Deputy Reeve Neukamm Seconded by Deputy Reeve Pearson That By-Law No. 84-5 be read a second time. - Carried. Moved by Deputy Reeve Neukamm Seconded by Reeve Hodgson That By-Law No. 84-5 be read a third time and finally passed. - Carried. 2 - 10 - Moved by Reeve Haddow Seconded by Deputy Reeve Ford That By-Law No. 84-6 "Being a By-Law to Amend By-Law No. 83-27, to Establish New Investigation Rates for the Members of the Land Division Committee" be read a first time. - Carried. Moved by Reeve Coles Seconded by Reeve McWilliam That By-Law No. 84-6 be read a second time. - Carried. Moved by Deputy Reeve Ford Seconded by Reeve McWilliam That By-Law No. 84-6 be read a third time and finally passed. - Carried. Moved by Reeve McWilliam Seconded by Reeve Hodgson That we do now adjourn (4:26 P.M.) to meet again on February 16th. 1984 at 10:00 A.M. - Carried. February Session - Second Day Thursday, the 16th day of February, 1984 The Elgin County Council met this day at the County Municipal Building, St. Thomas, at 10:00 A.M.) in accordance ~ith adjournment. The Warden in the Chair. ROLL CALL - ALL Members present except: Deputy Reeve Vojin Reeve Emerson. The following delegations were present to speak to their request for a grant: THE ST. THOMAS-ELGIN ASSOCIATION FOR THE MENTALLY RETARDED Mr. A. W. McCormick, Executive-Director Mr. Alf Lehnen Mr. Marcel Basson. Their request for 1984 - $3,000. UNIVERSITY OF WESTERN ONTARIO Mr. A. Stuart Findlayson, Comptroller Mr. Glen Harris, Assistant Vice-President, Academic Services Mr. Gary Ge1ing, Second Year Engineering Student. No specific amount was requested for 1984. ELGIN COUNTY FEDERATION OF AGRICULTURE Mr. Jim West, President. Their request was for $1,000 for 1984. THE ART GALLERY ST. THOMAS-ELGIN Mr. Hugh Fackrell, President Ms. Maggie Mitchell, Executive Director. Their request was for $2,500 for 1984. f;j - 11 - Reeve Lavereau left at this time (10:57 A.M.). ST. THOMAS-ELGIN DEBT COUNSELLING SERVICE Mr. Steven J. Bailey, Secretary-Treasurer Mr. R. E. Bell, Member of the Board. Their request was for $750 for 1984. ELGIN COUNTY PIONEER MUSEUM Mrs. M. Young, President Mrs. M. Field. Acting Treasurer Mrs. C. D. McAlpine Mrs. P. Jefferies. Their request for 1984 was $6,500. Moved by Reeve Smyth Seconded by Deputy Reeve Wakeling That we do now adjourn (11:42 A.M.) to meet again on February 16th, 1984 at 2:00 P.M. - Carried. Council re-convened at 2:00 P.M. ROLL CALL - All Members present except: Deputy Reeve Wakeling (arrived 2:03 P.M.) Reeve Haddow (arrived 2:08 P.M.) Deputy Reeve Neukamm (arrived 2:55 P.M.) Deputy Reeve Vojin Reeve Emerson. Requests for grants were heard from the following organizations: THE ELGIN REGIMENT (RCAC) Captain G. C. -Holden Tiger Barrett. No specific amount was requested for 1984. ELGIN COUNTY 1985 INTERNATIONAL PLOWING MATCH Mr. Bill Main, Chairman, Finance Mr. Ron Lackey, Vice-President Mr. Ron Green, Finance Committee Member Mr. E. A. Wells, Treasurer. Their request for an interest-free loan for 1984 was $40,000 and an additional $10,000 for the first quarter in 1985. The following employees of the Ministry of Agriculture and Food were present to give their annual reports, which were read to Council - Mr. Dave Murray, Agricultural Representative Mr. Jim Coffey Miss Bonnie Wilson. Agricultural Grant for 4-H Groups - The proposal, presented by Mr. Murray, indicated that $5,500 in addition to the bank balance carryover, would be required if the proposal from Miss Wilson to purchase a microwave oven was also carried out. Moved by Reeve Stewart Seconded by Reeve Perovich That we go into a Committee Of The Whole. - Carried. Warden Marr maintained the Chair for this Session Council re-convened at 4:52 P.M. - 12 - A letter from the Ministry of 90vernment Services indicating that the Nurses' Residence at the St. Thomas Psychiatric Hospital has been declared as surplus property and is being offered for sale. Moved by Reeve Monteith Seconded by Reeve Lavereau filed. That the correspondence from Government Services be - MOTION LOST. Warden Marr referred the letter to the Property Committee for review. Moved by Deputy Reeve Martyn Seconded by Reeve Fleck That the following requests for grants be filed: lona Community Hall. Committee Huron Country Playhouse Elgin County.Plowmen's Association Elgin Lambton Middlesex Jersey Cattle Club. - Carried. Moved by Reeve Monteith Seconded by Reeve Fleck That the County of Elgin retain the County lawyer D. Gunn and Associates to represent the County in its opposition to Ontario Hydro's proposal, which could result in towers and lines being constructed on valuable farmland. This opposition to be presented at the Consolidated Hearings Board hearings. A recorded vote was requested by Reeve Ha~do~... YEAS - McWilliam,Ford, Monteith (2), Marr (2), Haddow (2), ---- Martyn (2), Caverly (2), Neukamm (2), Stewart (2), Volkaert, Willsey, Sheils, Brooks (2), Fleck. TOTAL VOTES - 22. ~ - Pearson (2), Hodgson, Purcell, Lavereau (2), Wakeling, COles, Lashbrook, Smyth. TOTAL VOTES - 10. Motion Carried. Warden Marr referred the question of opposition to the Ontario Hydro's proposals to the Agricultural Committee for some action. Moved by Reeve Smyth Seconded by Deputy Reeve Volkaert That By~Law No. 84-7 lIA By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the February Session, 1984" be read a first time. - Carried. Moved by Deputy Reeve Volkaert Seconded by Reeve Stewart That By-Law No. 84-7 be read a second time. - Carried. Moved by Reeve Stewart Seconded by Reeve Smyth That By-Law No. 84-7 be read a third time and finally passed. Carried. 75, - 13 - County Council. February Session 1984 Moved by Reeve Smyth Seconded by Deputy Reeve Volkaert That we do now adjourn (5:15 P.M.) to meet again on March 21st, 1984 at 10:00 A.M. - Carried. G. C. Leverton, Clerk. E. H. Marr. Warden. 6 AGR T I.TTT .TURAL COMMITTEE REPORT February Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Agricultural Committee reports as follows: 1. THAT Mr. C. C. Stafford, Tree Commissioner & Weed Inspector be authorized to attend the following seminars, with expenses paid: Ridgetown College of Agricultural Technology Problem Weed Control Seminar - February 22, 1984 Roadsides & Right-af-Way Seminar - March 20, 1984 Tillsonhurg Community Centre Windbreaks & Woodlots on the Farm- March 29, 1984 2. THAT membership in the Soil & Crop Association be taken out for C. C. Stafford, Tree Commissioner & Weed Inspector. 3. THAT membership not be renewed in the Ontario Forestry Association. 4. THAT we recommend that consideration be given to including $5,000.00 in the 1984 budget for farm organizations, Junior Farmers, institute groups and fall banquet for 4-H clubs and that the Agricultural Committee allocate the grant. ALL of which is respectfully submitted. ~~M=t, M. H. S ewart, Chairman. [;",e,/ y :M-.,,~ 77 COUNTY GOVERNMENT COMMITTEE REPORT February Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1. That the Report on Arts, prepared by Mr.E.A. Wells, County Librarian, requested by the Special Committee for the Arts, established by the Minister of Citizenship and Culture, be filed. 2. That the four recommendations. prepared by the Canadian Council of Blue Cross Plans, concerning proposals to change Section 4(4) of The Patent Protection Act, respecting compulsory licensing of pharmaceuticals, be filed. 3. That we table the Ontario Hydro issue re: trans- mission routes and/or site for facilities, until the local municipalities involved attend at the February 14th, 1984 meeting in Woodstock. 4. That the resolution from the Town of Aylmer (correspondence #1) be endorsed. 5. That a copy of correspondence #3, from Mr. Glen Walters, be forwarded to all municipalities for their co-operation. 6. . That we endorse the resolution from the City of Stoney Creek (correspondence #10) re: nuclear disarmament. 7. That we recommend that subscriptions to the Municipal World be taken out for four members of the Land Division Committee. 8. That the Secretary-Treasurer of the Land Division Committee be authorized to attend the Spring Seminar in Toronto, March 16th. 1984, with usual expenses paid. 9. That the payment of the inspection fee on Land Division applications be increased from $10.00 to $20.00, effective March 1st, 1984, to compensate for attendance at local Council meetings and that the by-law be amended accordingly. 10. That the Secretary-Treasurer and all Members of the Land Division Committee be authorized to attend the annual convention, to be held in Ottawa, May 22nd to May 25th, 1984, with the usual convention allowances paid. 11. That membership be taken out in the Ontario Association of Consent Granting Authorities for the Secretary~Treasurer and any member of the Committee attending the convention at $35 each. :ee ndment finish 12. That correspondence #2,4,5,6,7,8,9, 11,12, 13 and 14 be filed. 13. That in order to keep time spent in Committee Of The Whole to a minimum it is recommended that only topics, forwarded to the Clerk by the Thursday before Council, for insertion on an agenda, be discussed. The name of the person who will speak to the topic will also be relayed. - 2 - 14. That for all certificates of merit, presented for long service, a suitable glassed frame be provided. 15. long whom That the cost of providing the engraved watches for service employees be chargeable to the department for the person worked. ee ,ndment 'ow. 16. That the review of the Committee structure be filed and no action taken. 17. That the policy of channelling work incentive grants through the County Government Committee be limited to only ones which have allocated a specific amount to the County. All others shall be made with reference only to their own Committee. ALL of which is respectfully submitted. -K/' A) ~~ J U~ Hodgson. Chairman. Cvc.<J J< ;:>n,,?v * Item #12 was amended be deleting correspondence #14 from filing. * Item #16 was amended by deleting it from the Report. '''' COlJNTY OF ELGIN. ROAD COMMITTEE FIRST REPORT FEBRUARY SESSION 1984 TO THE WARDEN AND MEMBERS OF THE ELClN COUNTY COONCtL YOUR ROAD COHMITTEE REPORTS AS FOLLOWS: The following is a Sumqary of Expenditures on Elgin County and St. Thomas Suburban Road COllUllission Roads in 1983. In accordance with Ministry of Transportation and COllIIIIunicatloDS' practice, Payroll Burden such as Holidays With Pay, Sick Time, etc., has been distributed to various projects and does not appear as a separate item. CONSTRUCTION (A) Roads and Bridges: (1) Silver Creek Culvert Replacement, County Road #42. Malahide Township (construction allocation). (See il1:;O County Mi.lintenance.) $110,000.00 (2) County Road #22 (Fairvicw Av.enue) frOlll St. Thomas City Limits tOo County Road #27. Yarmo~th Township. 25,597.56 (3) County Road #32 (Police College Road) from Highway 1{13 to County Road #52. Malahide Township. 256.281.86 (4) County Road #42 alld County Hoad #50 in the Village of Port Burwell. engineering and storm drainage. 24.030.73 (5) Land purchase including land surveying. legal costs. etc.. on County Road #3. #5. #6. #22. #45, etc. 51.307.47 (6) Surveys and engineering work on roads for future construction. 6.186.58 TarAL $473,404.20 (B) Asphalt ResurfaCing: (l) County ROad 113 from Port Clasgow to Rodney in A1dbor,)ugh Township. $664.255.75 (2) County Road #fj ffOUl Ilighw...y #3 (Walbcetown) to Dutton in Dunwich Township. 61,710.69 Continued. . . u COUNTY OF ELGIN ROAD COMMITTEE nRST REPORT - FEJlRUARY SFSSIQN 1l}a4 (B) Asphalt Resurfacing: (Continued) (3) County Road H20 1n the Villnge of Port Stanley. (4) County Road #20 south and north of Shedden in Southwold Township. (5) County Road ~6 north of County Road ~.5 in Yarmouth Township. TarAt (C) Mis.c{>ll.1neous: (1) Cr(!dit on m.1chincl."Y ownrrship co!:ts, etc., charged to accounts receivable. townl ioe accounts nod mi~crl1~nrous machinecrrdits. (2) New and u~ed mach!n!"ry. (3) Coinplrt{on of S:llt stot'".p.e building at Dunwich Township garagr in Dutton. (4) Purch.1se lC'Rill costs and liecnsing costs of Cl::Jrke Gravel Pit Lot 26 Concession IV, Y'lnnouth Township. (5) Drainage assessments against County road!!. PAGE 2. $ 3,791.56 18,664036 101,097.55 $851.2,526.11 $ 589416.14 CR. 1759196.65 49943.02 1769777.24 171,107.87 $469.608.64 TOTAL COUNTY COSTS ('A', tB' & tC') $1.794.538.95 (D) Con~truction ~t. ThomRS SuburbAn Road Commission: (1) Surveys and engineering, County Road #28 (Cent('nnLal AVE'nue)9 Yarmouth Township, etc. (2) Land purch.1'''''. (3) Prainap,e n~~e~~m('nts aga{n~t St. Thoma~ Suburban Rn~o r.Qmmi~~ion Ronds. T('YjAL COST BY 5T. THOMAS 5lfmtRMN ROAD COI-lMTSStON TrrrAL 01\Tfrry OF ELG1N Mm 57. TUOMAS SU!\URBAN ROAD COI1MIS5ION CONSTRUCTION $ 1,784.12 691.88 CR. 16,335.60 $17,2.428.44 $1.811.967.39 COUNTY OF' ELGIN ROAD COMHIITEE FIRST REPORT ~ F'EaRUARV !':F.'-:.C:TON 1'J/l.4 MAINTCNANCE _ COUNTY ROADS 81 PAGE 3. ~ Letters and numbers correspond to Ministry of Transportation and Communications' Account Numbers. ST. 1'HOMAS SUBURBAN ROAD COMMISSION COUNTY ROADS ROADS ~ A - Culverts and Bridges _ 1 Bridges 105~556. 70 1~404.60 106~901.30 _ 2 Culverts 69,623.38 1.665.31 71;.288.69 3 Silver Creek Culvert (Road #42). 288.488.33 288.488.33 (Expenditures in addition to Construction Expenditure.) _ 4 Cook's Bridge. (Remove old 33.805.15 33.805.15 structure and replace with a Bailey Bridge.) B - Roadside Maintenance _ I Grass Cutting 16.276.96 1.616.55 17,893.51 _ 2 Tree Cutting 106.565.57 4~ 905.86 111.471.43 - 4 Drainage 135~696.43 27.377.52 163.073.95 5 Roadside Maintcnance~ Washouts. 33~468.02 4,439.23 37.907.25 Shouldering. etc. - 6 Tree Planting 9,193.84 872.95 10.066.79 7 Drainage Assessmunts (Repairs Only). 2~843.38 452.13 3.295.51 11 Weed Spraying 13.415.19 2.353.53 15.768.72 C . Hard Top Maintenance (Paved Roads) 1 Repairs to Pavement 2 Sweeping. - 3 Shoulder Maintenance (including gravelling, ditching. etc.) - 4 Surface Treatment D - Loose Top Maintenance (Crave 1 Roads) 2 Grading Gravel Roads 3 Dust Control (calcium ch10r Idu and sa1 t brine) 4 Dust Control (prime) 5 Cravel Resurfacing E _ Winter Control - 1 Snow plowing 2 Sanding and Salting 3 Snow Fence 4 Winter Standby * Total Winter Control 66,059.34 19.117.04 144,822.04 111.476.55 23,718.69 40.630.16 1,569.70 28.494.71 26.051.30 114,256.76 14,592.19 17,447.18 172,347.43 2~454.48 3.134.24 100,700.42 7.970.66 4.510.79 5,082.57 2.375.66 7,250.77 3.767.20 30,717.51 1.538.56 2.584.02 38,607.29 68.513.82 22,.251.28 245.522.46 119.447.21 28,229.48 45.712.73 3.945.36 35~ 745.48 29,818.50 144.974.27 16,130.75 20.0]1.20 210,954.72 Con~illued . . . . COUNTY OF ELGIN ROAD COMMItTEE FIRST REPORT. 'FEBRUARY SESSION 1 Q84 MAINTENANCE. CCUNTY ROADS ST. THmAS SUHlJRBAN ROAD COMMISSION COUNTY ROADS ROADS * 1982 Wint~r Control _ $497~778 1981 Winter Control _ $366,369 1980 Wint~r Control _ $260,443 197q Winter Control _ $359,431 F _ Safety Devices 3 4 6 (*F-6 P~vcmcnt Mnrking (C~ntrr Line) SiRnS Guide Rail RAilroad Prot~ction Edge Harking W~s funded in part by n Supplementary Expenditure By_Law in the ~mount of $27,500 from the M.T.C. _ Subsidy Rate 90.909%.) 35,3SQ.48 40,335.89 9,191.27 30,492.99 27,064.44 8,831.29 6,030.29 2,803.21 8,055.41 9,327.07 'tOTALS $1,565,612.68 $252,227.88 OVERHEAD - CotJNTY rAGE 4. !2!& 44,196.77 46,366.17 11,994.54 38,548.40 36,391.51 $1,817,840.56 1. Superintendence, including County i20,828.82 10,22i.96 131,050.78 Engtnrer, SUperint~ndr.nts, and Vchiclrs 2. Cle'dcal 59,481.35 5,032.05 64,513.40 3. Office 14,004.74 1,184.78 15,189.52 4. Garages (White Station and Rodney), 98,182.51 8,119.52 106,362.03 Stock and Timekeepers, Mainten~nce, Heat, etc. 5. Tools 12,628.74 1,068.37 13,691.11 6. Radio 3,577.66 302.67 3~880.33 7. Traffic Counts and Needs Study Update 8,441.24 1,030.42 9,471.66 8. TraininR Courses 1,05/..15 89.18 1,143.33 9. Mtsccllan~ous Insuranc~ 2,261.55 191.32 2,452.87 10. Retlrcmrnt Allowance (sick time pAid 16,130.53 16,130.53 to T~tiT~d ~mp1nyr.es) n. Ot:'f"'Tl;"cd Timc 670.17 CR. 670.17 CR. TOTALS $3351.921.12 $27,300.27 $363,221.39 Continued. . . . ts;j CotJNTY OF ELGIN ROAD COMMITTEE . FIRST REPORT - FEBRUARY' SESSION 1984 PAGE 5. OVERlIEAD - COUNTY Overhead is charged against the St. Thomas Suburban Road Corowission Roads on a percentage basis of the cost of construction and maintenance on the St. Thomas Suburban Road Comm.1ss1an Roads as a percentage of all construction and maintenance on both St. Thomas Suburban Roads and County Roads (urban rebates, equipment purchases, drainage assessments, items not for subsidy, etc., are not considered in determining the overhead percentage). In 1983 the Overhead Charge to the St. Thomas Suburban Road Conmission was 7.8'X.. MlSCt:LLANmus Rebate to Town of Aylmer and Villages. of 25'%. of their Road Levy $49,,077.42 Payroll Burden totaled $408,356.08 in 1983 and was distributed in accordance with Ministry of Tran~portation and Communications standard practice to the various operations. ITENS Herr SUBSIllIZED BY 'rilE MINISTRY OF TRANSPORTATION ANDCOMMUNICAT!ONS ST. THOMAS SUBURBAN ROAD COMMISSION COUNTY ROADS ROADS ~ 1. Road Liability Insurance 1,044.00 150.00 2. Miscellaneous (including memberships, 878.20 115.00 etc.) 3. St. Thomas Suburban Road Commission 704.48 Fees and Expenses 4. Invoices from the County Clerks Office 3,580.01 for preparation of employc(! payroll TorAL.S $5,502.21 $969.48 1,194.00 993.20 704.48 3,580.01 $6.471.f>9 COUNTY OF ELGIN ROAD CQMM1TTEF. FIRST RF.PORT - FEBRUARY SESSION 19M (A) Con~truct:l:on (B) M;tintcn,'lnce (e) Ovcrhelld (n) Urblm Reblltes en Items Not For Subsidy SUlrrCYrAL ADD: lqR3 Stock B~lnnce DEDUCT: 1982 Stock B~1ance TOTAL PAGE 6. SUMMARY S1. TIIOHAS SUBURBAN ROAD COHMISSION COUNTY ROADS ROADS ~ 1,7911,538.95 17,428..M 1,811,967.39 1,565,612.68 252,227.88 1,817,840.56 335,921.12 27,300.27 363,221.39 49,077.42 49,077.42 5,502.21 969.48 6,471.69 - $3,750,652.38 $297,926.07 $4,048,578.45 66,251.38 66,251.38 $3,816,903.76 $297,926.07 $4,114,829.83 101,370.77 101,370.77 - $3,715,532.99 $297,926.07 $4.013.459.06 CALCULATION OF' AMOUNl' PAYABT,F. BY CITY OF' ST. THOMAS TOWARO THE 5T. THO!-fAS SURURnAN ROAD CO~ffiSSION ROAD SYST'EM Calculation of Ministry of Transportation llnd Communiclltions payable on the St. thornas Suburblln ROlld Commission ROlld System F.xpenditures. 2. Sub~idy on Item Not F'or Subsidy. 1. Sub~idy on F-6 Pnvcmcnt Edge MarkinR 90.9097, of $9,327.07 8,479.15 NIL 215,658.29 3. Aver,,!-":c 5ubsidy Rlltc on OpC'r~ti(ln:<:. Expenditures 74.977R'% of $287,629.52 $224,137.44 TOTAL SUa<)IDY FROM M1NISTRY OF' TRANSPORTATION AND COMMUNICATIONS $297,926.07 Total St. Thomas Suburblln Road Cammission Expenditures 224,137.44 LE~S: Ministry of TrllnSportAtion And Communicattons Subsidy ~hllr.. of City of St. ThOIllIlS 501. (If nllbncC' ^DrJ: Df'!fidt from lqll2 MUNCE $ 73,788.63 $36.894.31 2.849.19 SUBTOTAL $39,743.50 38,800.00 nF.Dllr.T: 1/2 Htll Contrtbution fnr tqR3 frClT1l CIty nf $t. 'Thomlls tn lQIl4 85 COUNTY OF ELGIN ROAD COMMl'ITEE FIRsT REPORT - FEBRUARY SESSION 19B4 PAGE 7. CALCULATION OF NET COONTY EXPENDITURE (ACTUAL ROAD LEVY) Ministry of Transportation and COllJllunicatlons Subsidy Allocations Were: (a) General Subsidy Allocation $2,889,000 100,000 (b) Supplementary for Construction at Silver Creek, Road ~2 ee) Supplementary for Safety IteIlls (White Edse Marking) 25.000 $3,014,000 Total County Road and St. Thomas Suburb~n Road Committee Explmd1ture $4,013,459.06 LESS: Ministry of Transportation and Communications Subsidy 3.014,000.00 LESS: Cost to City of St. Thomas of the St. Thomas Suburban Road COlllllllssion :36.894.31 NET ESTIMATED COST TO COUNT)' OF ELGIN (SUBJECf 1'0 MINIstRY OF TRANSPORTATION AND COMMUNICATIONS AUDIT) 962.564.75 The 1983 Road Levy Provided $955,000 No County matching funds ($10.000 required) were provided for the Supple~nta.ry Allocation for Silver Creek Culvert construction. Total Voucher Pa.}'lIlents in 1983 were $5.343.165.36,1982 they were $4,919.410 and in 1981 $4,610.672). The difference between the total voucher payments and total road expenditures ($1.329.706.30) include~; (a.) Work done on Townline Roads and Bridges and invoiced to County of Middlesex and County of Oxford. (b) Work at St. Thomas Airport ($448.258.39). (c) Surface treat~ent work for various municipulities including City or St. Thomas and County of Kent ($184,242.78). (d) Hot mix paving and drainage work. etc.. for various local municipaUties (209.921.33). (e) Erection and flooring of Dalcwood Bridge for the City of St. Tho~s. (f) Miscellaneous work pCr'fonncd <lnd moltcrhl 60ld to municipuUticll and others. comITY OF ELGIN ROAD COMMITTEE FIRST REPORT - FEJlRlIARY SESSION 1984 PAGE 8. The County of Elgin Rond ~p~rtment in 1983 participated in 3 Employment Progrnmmes in Addition to the ~rk listed above. (a) f',overnment of C;mada '83 SUllllll!r Incentive Progrmmle (SUrveying As!listanee) at avaluc of $2,363.00. (b) Employment and Immi~riltion CAnada SpeciAl Response Programme to employ workers in the tobacco industry. The progrnmme had a VAlue of $117,352 of Which was charf.~d $5,730.77 in 1982 ilnd $111,621.23 in 1983. (c) Canada/Ontario Employment Oevelopment Progra~ (C.O.E.D.) to a total of $121,200 for the Road DepArtment (progrAmme completed) and for th(' County Museum (thiJ:l progrrnTlme h oTlRoing) tr'l a total of $10,691. Tht' ROild DepartllK!nt was t'('qul!sted to have personnel available for a Mosquito Control Progr~e fr'lr the prevention or encephalitis. The cost of $332.25 wNS charp,{'d to the General Gov('rnment Account. ALL OFWlIICH IS RESPECTFULLY SUBMITTED ~ - i'/ . /-7~4"-':f CHAIRMAN 0-,_"J"y ~ 87 COUNTY OF ELGIN ROAD COMMITTEE SECOND REPORT FEBRUARY SESSION 1984 TO tHE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COONeIL YOUR ROAD COMH:ITTEE REPORTS AS FOLLOWS: 1. We have been advised by Employment and Irmnigration Canada that the County' a Canada Works Programme has been approved in the amount of $26~OOO. Our original application was for $32,500. We expect that some work will he underway before the end of the month. 2. We have been advised that the Ministry of Transportation and Conmunlcations win subsidize expenditure's totalling $4.158.000 1,n 1984 as compared to a total approved expenditure of $4,007,000 in 1983. Subsidy allocations from the Ministry in 1984 will he $3.100,000 compared to $3.014.000 in 1983. The 1/2m!ll levy for the City of St. Thomas toward the Suburban Road Commission will provide $40,100 in 1984 compared to $38,800 in 1983. WE RECctfHEND; 1. That a by..la.w be passed limiting the weight on joint bridges With the County of Middlesex as follows: Tates Bridge 15 Tonnes Lings Bridge 15 Tonnes Middlemiss Bridge 18 Tonnes These limits are the same limits that are presently on the bridges and Ministry of Transportation and Communications approval of the County's present weight by~law Will expire in March of 1984. ALL OF WHICH IS RESPEcrWLLY SUBMITrED ~ I' Z,7ff [~y #' ?>'--<~~ :l HOMES FOR SENIOR CITIZENS COMMITTEE REPORT February Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Homes for Senior Citizens Committee reports as follows: 1. That the following changes have been made in the insurance coverage; Property Insurance increased from $7,923,OOO.aOto $8,336,000.00. Boiler & Machinery Coverage changed to a $1,000,000.00 comprehensive policy, subject to a $500.00 deductible. 2. That the Director, Director of Nursing and the Assistant Administrator have been authorized to attend the conference in Toronto April 3 & 4, with expenses paid. ALL of which is respectfully submitted. ~~~~ E. Neukamm, Chairman. t~.4 ?Y4.___._ 89 HOMES FOR SENIOR CITIZENS COMMITTEE REPORT February Session, 1984 SECOND REPORT To the Warden and Members of the Elgin County Council, The Homes for Senior Citizens Committee reports as follows: 1. That we recommend that County Council consider including the following amounts in their 1984 budget for the operations of the two Homes for the Aged, exclusive of debentures: Elgin Manor Terrace Lodge EXPENDITURES $2,121,614.00 1,129,776.00 $3,251,390.00 RECEIPTS $2,062,500.00 1,050,864.00 $3,113,364.00 TAX LEVY $ 59,114.00 78,912.00 $138,026.00 2. That the per diem to be charged for Elgin Manor and Terrace Lodge be increased by $1.50 per diem to $31.50, effective February 1st, 1984. 3. That the co-signatures on the Donation Accounts be changed to Marilyn D. Barrett from R. E. Hines. ALL of which is respectfully submitted. ~~~ E. Neukamm, Chai nnan. ~./ I/. ?n,",--<~ PERSONNEL COMMITTEE REPORT February Session, 1984 FIRST REPORT To the Warden and Members of the Elgin Ccunty Council, The Personnel Committee reports as follows: L That Correspondence #1 be tabled for information. 2. That we recommend that the following Roads employees be allowed to carryover vacation from 1983 to 1984: DAYS ELIGIBLE DAYS CARRY EMPLOYEE IN 1983 ~ OVER REMARKS John Brown 15 5. 9. Sick (Broken Leg) James Chaplow 36 35 1 Call In Winter Control George Cook 25 23 2 Call In Winter Control Gary Gordon 25 23 2 Call In Winter Control Ralph Gordon 20 18 2 Call In Winter Control David Hagerty 25, 22, 3 Call In Winter Control Harry Herrington 25, 24, 1 Call In Winter Control John Hoffman 25 17 8 Foreman Silver Creek Job Edwin Kelley 16 15 1 Call In Winter Control Joe Livingstone 15 14, , Call In Winter Control Stanley Lunn 25 23 2 Call In Winter Control Robert McCready 15 13, 1l; Call In Winter Control Allan Moon 15 14, , Call In Winter Control Kei th Player 25 14 11 Foreman Silver Creek Job William Sloetjes 25 22, 2l; Call In Winter Control Danny Welch 25 24 1 Call In Winter Control Ronald Zellas 25 24 1 Call In Winter Control Robert Moore 77. 30 47; Superintendence Silver Creek, etc. Robert Davies 10 8 2 Silver Creek Job Arthur Gordon 69, 63 2'! Superintendence 540 434, 105, 3. That the total vacation credits for Mr. R. G. Moore, County Engineer, be cleared up by December 31st, 1984, so that the only vacation due for 1985 will be the twenty-five (25) days earned during 1984. ALL of which is respectfully submitted. ---' ill If <;:. _h )1;;" /. D. A. McWilliam, Chairman. ['. ."'}/ 7>--c~~ ~ ...../ ~</' /&' 1:11 PROPERTY COMMITTEE REPORT February Session~ 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Property Committee reports as follows: 1. That we recommend that County Council consider including $1,500 in their 1984 Budget for Capital Expenditures for the Elgin County Pioneer Museum. 2. That the following changes be made to the insurance coverage: Insurance values cn buildings updated to 1984 values Councillors' Accident - increased from $10,000 to $25,000. 3. That we recommend that Council consider including the following amounts in their 1984 Budget: EXPENDITURES RECEIPTS !&IT. Registry Office Maintenance $11,500 $10,000 $ 1,500 Court House Maintenance 55,000 38,500 16,500 Administration Buildings 27,000 --- 27,000 Maintenance Recovery of Rentals 77 ,820 (77,820) Reserve for Capital 5,000 --- 5,000 Expenditures Court House Alterations 25,000 --- 25,000 ALL of which is respectfully submitted. (' (J?h./tjpA C. R. Wills Acting Chairman (' / 1/ 7'"",-~~ L..Il.....l.L.. /(: 2 LIBRARY BOARD REPORT February Session FIRST REPORT To the Warden and Members of Elgin County Council, The Library Board reports as follows: 1. That a budget has been struck and -adopted by the Library Board and recommended to County Council for the March meeting. 2. That the Library Board reaffirms that they approve of a 2,000 square foot library for Belmont, but the Board has reservations concerning the parking lot, the basement, set back from the street and the demolition costs. 3. That a further application has been made for funds for the ai-Centennial Project to pUblish the history of Elgin County by Hugh Sims. 4. That MS. Irene Golas has been given permission to attend the Marine Archives meeting in Ottawa with her expenses paid by the Board. ALL of which is respectfully submitted. ~~ ~ Sheils, Chairman. {;.",__..:rli ~~ 93 LIBRARY BOARD REPORT February Session SECOND REPORT To the Warden and Members of Elgin County Council, The Library Board reports as follows: 1. That: Moved by Mr. Miskelly, seconded by Deputy Reeve Wakeling that the Library Board recommend to County Council that the County budget $54,000.00 in a Reserve for Capital Library Furniture Purposes Furid to be broken down as $50,000.00 for furniture, furnishings and equipment and $4,000.00 for moving expenses for Belmont and Bayham Township or other Branch Libraries plus special funds for matching the Wintario grant. ALL of which is respectfully submitted. &~~ ames Sh ... s . ' Chairman. ' ~7/1 ~ TREASURER'S STATEMENT ON REMUNERATION AND EXPENSES February Session, 1984 To the Warden and Members of the Elgin County Council, I beg to submit the following itemized statement of the remuneration, mileage and expenses, paid to each Member of Elgin County Council, during the calendar year ending December 31st, 1983: Remuneration and Mileage Council, Committee and Outside Boards Conventions By-Law No. 79-1 By-Law No. 81-63 By-Law No. 82-14 By-Law No. 82-50 * By-Law No. 82-25 Paid To By-Law No. 82-50 + Total Brooks, R.G. $2,496,56 (3)$ 2,117.91 $ 4,614.47 Caverly, W.R. 3,295.63 (2) 1,533.43 4,829.06 Coles, R.F. 2,970.95 (3) 2,162.91 5,133.86 Emerson, K.C. 2,671.39 - - 2,671.39 Fleck, J.R. 1,188.70 - - 1,188.70 Ford, A.K. 2,226.72 (1) 990.25 3,216.97 HaddmV', R. 951. 95 (2) 1,563.43 2,515.38 Hodgson, J.W. 2,918.40 (3) 2,227.91 5,146.31 Lashbrook, T.H. 1,863.56 (1) 990.25. 2,853.81 Lavereau, R.J. 2,294.71 (1) 990.25 3;284.96 Marr, E.H. * 11,712.53 (5) 6,704.46 18,416.99 Martyn, W.A. 2,407.54 - - 2,407.54 Monteith, K.E. 3,999.18 - - 3,999.18 McWilliam, D.A. 2,803.85 (2) 1,533.43 4,337.28 Neukamm, E. 2,057.14 (2) 847.66 2,904.80 Pearson, D.H. 1,402.52 (2) 1,540.25 2,942.77 Perovich, D. 2,617.38 (1) 543.18 3,160.56 Purcell, R.F. 1,790.00 (1) 248.18 2,038.18 Sheils, R.J. 2,389.90 - - 2,389.90 Smyth, J.N. 2,619.89 (1) 1,020.25 3,640.14 Stewart, M.H. 3,036.47 (1) 544.48 3,580.95 Vojin, S.P. 1,731.18 - - 1,731.18 Volkaert, J.A. 2,370.54 (1) 544 . 48 2,915.02 Wakeling, J.L. 2,041.17 - - 2,041.17 Willsey, C.R. 1,443.14 (3) 1,727.14 3,170.28 Total $67,301.00 (35)$27,829.85 $95,130.85 + () indicates number of conventions attended. ALL of which is respectfully submitted. ~~ G. C. Leverton, County Treasurer. 95 TREASURER'S STATEMENT ON REMUNERATION AND EXPENSES February Session, 1984 To the' Warden and Members of the Elgin County Council, I beg to submit the following itemized statement of the remuneration, mileage and expenses, paid to persons appointed to outside boards, during the calendar year ending December 31st, 1983, as authorized by By-Laws No. 79~1. 82-50, 82-57 and 83-27: Remuneration ~ Appointed To and Mileage Conventions IQ!tl By-Law No. 79-1 Auckland, A.W. St. Thomas Suburban Roads Commission $ 75.00 $ 554.48 $ 629.48 By-Law No. 79-1 By-Law No. 82-50 Lyons, H.I. Elgin County 655.08 655.08 Miskelly, A. T. Library Board 564.24 564.24 Morrison, c. 564.82 564,82 1,784.14 h784.14 By-Law No. 82-50 By-Law No. 82-'57 By-Law No. 83-27 Benner, M.C. Land Division 1,196.32 273.64 1,469.96 Carroll, L.R. Committee 1,128.67 125.92 1,254.59 *Lake, R.L. 655.05 655.05 Littlejohn, A.B. 590.96 417.96 1,008.92 McKinlay, J.V. 1,259.09 105.92 1,365.01 *Shive1y, F.S. 489.80 489,80 Tufford, N.G. 863.06 863.06 6,182.95 923.7i4 7,106.39 - - Total $8,042.09 $1,477.92 $9,520.01 - * Term expired July 31st, 1983. ALL of which is respectfully submitted. ~ G. C. Leverton County Treasurer. PERSONNEL COMMITTEE REPORT February Session, 1984 SECOND REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. We recommend that each employee of Elgin Manor and Terrace Lodge be allowed to go to their own personal physician, to have their annual medical examination, required under the Homes for the Aged and Rest Homes Act and a written confirmation of their being able to perform work in the Home be provided to the Director, upon completion. ALL of which is respectfully submitted. , A -6'''2.. ~~ D. A. McWilliam, Chairman. " [;"'.e,J ,.y ~''- l:J( RECEPTION AND ENTERTAINMENT COMMITTEE REPORT February Session, 1984 FIRST REPORT To ~he Warden and Members of the Elgin County Council, The Reception and Entertainment Committee reports as follows: L luncheons of 1984. That commencing with the March 1984 Session, noon be held at the Elgin Labour Temple for the balance See mendment ielow. 2. That we rec'ommend that children attending the Council Day in October be students enrolled in High School. ALL of which is respectfully submitted. -:ZJJ mo-.tr W. A. Martyn, Chairman. (=' :I ff' /"~~ C~~-?1l'Y , * Item #2 was amended by deleting the word "children" and inserting the words "young people". 3 SOCIAL SERVICES COMMITTEE REPORT February Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Social Services Committee reports as follows: 1. That we recommend that County Council consider including in their 1984 budget an amount of $1,072,500.00 for the operations of the Social Services Department, requiring the County to provide $275,200.00. ALL of which is respectfully submitted. f7h/ ~~ D. H. Pearson, Chairman. C-..~_/ $ ~v 99 COUNTY OF ELGIN ROAD COMMITTEE THIRD REPORT FEBRUARY SESSION 1984 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD COMMITTEE REPORTS AS FOLLOW'S: 1. That Mr. Gary Gordon of the County Road Department has been authorized to attend the 1984 Ontario Mosquito Control Association Workshop in Toronto. March 19 to March 21. with expenses paid. 2. The Engineer has been authorized to make application to Employment and Itmnigration Canada for grants available under the SUlll'Qer Canada 1984 Programme and the SUllIller Career Access 1984 Programme.. ALL OF WHICH IS RESPEctFULLY SUBMITTED /7 (/ ',) ,.?~'7 C"'->'-<./ ;Y. ?n...~_ o COUNTY OF ELGIN By-Law No. 84-2 "BEING A BY-LAW TO RESTRICT THE WEIGHT OF VEHICLES PASSING OVER BRIDGES. II WHEREAS Subsection 13 of Section 104 of the Highway Traffic Act (R.5.0. 1980, C.198 as amended) provides that: "The Municipal Corporation or other authority having jurisdiction over a bridge may by by-law approved by the Ministry limit the gross weight of any vehicle and/or any class thereof passing over such bridge, and the requirements of Subsection 12 with respect to the posting of notice apply thereto."; and WHEREAS it is deemed expedient to limit the weight of vehicles passing over certain bridges in the County of Elgin. NOW THEREFORE the Municipal Council of the Corpo~ ration of the County of Elgin enacts as follows: 1. No vehicle or any class thereof, whether empty or loaded, shall be operated over any bridge designated in Schedule No. I, forming part of this By-Law with a weight in excess of weight limit prescribed in the Schedule for such bridge. 2, By-Law of the Any person violating shall be subject to the Highway Traffic Act. any of the prov~s1ons of this penalty provided in Section 106 3. This By-Law shall not become effective until approved by the Ministry of Transportation and Communications and until a notice of the weight permitted, legibly printed, has been posted up in a conspicuous place at either end of each bridge designated in the attached Schedule. 4. By-Law No. 82-10 of the County of Elgin is hereby repealed. READ a first time this 15th day of February 1984. READ a second time this 15th day of February 1984. READ a third time and finally passed this 15th day of February 1984. ~,-",,---,-,'-<.-<; )Lr-"7V G. C. Leverton, Clerk. to",,/-/K .hc~ E. H. Marr, Warden. 101 SCHEDULE NO. 1 By-Law No. 84-2 BOUNDARY BRIDGES WITH THE COUNTY OF MIDDLESEX Imber Bridge Road Name of Location Weight Year of Type of Adjoining No. No. Bridge Limit in Construc- Floor Municipality (MTC) Tonnes tion Finish 1. 5-42 Tait's Lot 7, Broken 15 1914 Concrete County of Front 'A', Bituminous Middlesex Township of Dunwich 2. 5-5 Ling's Lot 49, 15 1907 Concrete County of East Side Middlesex Talbot Road North Bridge, Township of Southwald 5-45 14 Middlemiss Lot C, 18 1935 Concrete County of Concession '111, Middlesex Township of Dunwich 2 COUNTY OF ELGIN By-Law No. 84-3 "BEING A BY-LAW TO AUTHORIZE THE WARDEN AND THE CLERK OF THE COUNTY OF ELGIN TO SIGN AN AGREEMENT BETWEEN THE CANADIAN RED CROSS SOCIETY (ST. THOMAS BRANCH) AND THE COUNTY OF ELGIN FOR HOMEMAKERS SERVICES TO BE SUPPLIED BY THE CANADIAN RED CROSS SOCIETY {ST. THOMAS BRANCH)." WHEREAS it is deemed advisable for the County of Elgin to enter into an agreement with the Canadian Red Cross Society (St. Thomas Branch) to have the Society provide Homemakers Services to residents of the County of Elgin when such service is deemed necessary by the County of Elgin Social Services Director. NOW THEREFORE the Municipal Council of the Corpo- ration of the County of Elgin enacts as follows: 1. That the Warden and Clerk of the County of Elgin be and are hereby authorized to sign an agreement between the Canadian Red Cross Society (St. Thomas Branch) and the County of Elgin for Homemakers Services. READ a first time this 15th day of February 1984. READ a second time this 15th day of February 1984. READ a third time and finally passed this 15th day of February 1984. ~'-L-~jL~r-/ G. C. Leverton. Clerk. (n..ruJ ;y ~.'-L E. H. Marr, Warden. 103 COUNTY OF ELGIN By-Law No. 84-4 "BEING A BY-LAW' TO AUTHORIZE THE WARDEN AND THE CLERK OF THE COUNTY OF ELGIN TO SIGN AN AGREEMENT BETWEEN PARA-MED HEALTH SERVICES AND THE COUNTY OF ELGIN FOR HOMEMAKERS SERVICES TO BE SUPPLIED BY PARA-MED HEALTH SERVICES." WHEREAS it is deemed advisable for the County of Elgin to enter into an agreement with Para-Med Health Services to have them provide Homemakers Services to resi- dents of the County of Elgin when such service is deemed necessary by the County of Elgin Social Services Director. NOW THEREFORE the Municipal Council of the Corpo- ration of the County of Elgin enacts as follows: 1. That the Warden and Clerk of the County of Elgin be and are hereby authorized to sign an agreement between Para-Med Health Services and the County of Elgin for Homemakers Services. READ a first time this 15th day of February 1984. READ a second time this 15th day of February 1984. READ a third time and finally passed this 15th day of February 1984. .--:::S<~-C >L____-J G. C. Leverton, Clerk. t~~ ,.y ??~'- E. H. Marr, Warden. 4 COUNTY OF ELGIN By-Law No. 84-5 "BEING A BY-LAW TO APPOINT AN ASSISTANT ADMINISTRATOR FOR THE ELGIN COUNTY HOMES FOR SENIOR CITIZENS." WHEREAS it is deemed advisable to appoint an Assistant Administrator for the Elgin County Homes for Senior Citizens. NOW THEREFORE the Municipal Council of the Corpo- ration of the County of Elgin enacts as follows: l- Ass stant Cit zens, per ad. That Marilyn D. Barrett be and is hereby appointed Administrator for the Elgin County Homes for Senior subject to the usual six month's probationary 2. That her salary as Assistant Administrator be $1.001.15 biweekly. 3. 4. 1984. That By-Law No. 2467 be and is hereby repealed. That this By-Law become effective January 19th, READ a first time this 15th day of February 1984. READ a second time this 15th day of February 1984. READ a third time and finally passed this 15th day of February 1984. .--::::s::<-~~~J"'-..-.../ G. C. Leverton, Clerk. b-H~J /y. ;:?~ E. H. Marr, Warden. 105: COUNTY OF ELGIN By-Law No. 84-6 "BEING A BY-LAW TO AMEND BY-LAW NO. 83-27 ~ TO ESTABLISH NEW INVESTIGATION RATES-FOR THE MEMBERS OF THE LAND DIVISION COMMITTEE." WHEREAS By-Law No. 83-27~ as amended, appoints various persons to membership on the Elgin County Land Division Committee, 85 well as establishing a per diem rate for attendance at the meetings; and WHEREAS each member is also paid an amount for each application which he investigates; and WHEREAS it is deemed appropriate to amend the said rate. NOW THEREFORE the Municipal Council of the Corpo- ration of the County of Elgin enacts as follows: 1. That Paragraph 3 of By-Law No. 83-27 be deleted and the following substituted therefore: (3) Each Member shall be paid, in addition to the above remuneration, $20.00 for each application which he investigates. This is to cover his mileage and/or attendance at local Council meetings to discuss the applications. 2. That this By-Law become effective March 1st, 1984. READ a first time this 15th day of February 1984. READ a second time this 15th day of February 1984. READ a third time and finally passed this 15th day of February 1984. ~>4-,.J ~~~ G. C. Leverton, Clerk. E. H. Marr, Warden. COUNTY OF ELGIN By-Law No. 84- 7 "A BY-LA\\! TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE FEBRUARY SESSION, 1984. " WHEREAS by Section 9 of The Municipal Act. being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of a municipal corporation are to be exercised by its council; and WHEREAS by Subsection 1 of Section 103 of The Municipal Act. being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of every Council are to be exercised by By-Law; and WHEREAS it is deemed expedien~.~hat the proceedings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law. NOW THEREFORE the Municipal Council of the Corpo- ration of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the Corpo- ration of the County of Elgin in respect of each recommen- dation contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meetings held during the February 1984 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 16th day of February 1984. READ a second time this 16th day of February 1984. READ a third time and finally passed this 16th day of February 1984. G. C. Leverton, Clerk. ~o " k>",_~. t _.'--~-"..L""./ /1'- E. H. Marr, Warden. .~ /,.,....<-, >'~'- 107 March Session - First Day Wednesday, the 21st day of March, 1984 The Elgin County Council met this day at the County Municipal Building, St. Thomas, at 10:00 A.M., in accordance with adjournment. The Warden in the Chair. ROLL CALL - All Members pres~nt except: Reeve McWilliam Reeve Coles. FIRST AND SECOND REPORTS - ROADS COMMITTEE These Reports were mailed and it was Moved by Reeve Caverly Seconded by Deputy Reeve Wakeling That the two Reports be tabled to the Afternoon Session. - Carried. COUNCIL COMMUNICATIONS 1. Canadian Cancer Society, Elgin County Unit, with request to have April 1984 declared as Cancer Month in ~lgin County. Moved by Reeve Caverly Seconded by Deputy Reeve Neukamm That as a request has been received from the Canadian Cancer Society, Elgin County Unit, we hereby declare the month of April 1984 to be "CANCER MONTH" in the County of Elgin. - Carried. Moved by Deputy Reeve Wakeling Seconded by Reeve Smyth That Council go into a Closed Session to consider the budget for 1984. - Carried. Moved by Reeve Monteith Seconded by Reeve Purcell That the County Auditors, Mr. Al Clarke and Mr. Wayne Morton, be allowed to sit in on the Closed Session dealing with the 1984 budget. - Carried. A review of the budgets took place until the following Resolution was Moved by Deputy Reeve Vojin Seconded by Reeve Perovich That we do now adjourn (11:45 A.M.) to meet again on March 21st, 1984 at 2:00 P.M. Carried. Council Re-convened in a Closed Session at 2:00 P.M. ROLL CALL - All Members present except: Reeve McWilliam Reeve Emerson Reeve Coles. 3 - 2 - Mr. E. A. Wells, County Librarian, attended the Closed Session, at the request of Council, and answered questions con- cerning his budget. The budget review continued for the remainder of the afternoon. Moved by Reeve Lavereau Seconded by Deputy Reeve Volkaert That we go back into Open Council. - Carried. Moved by Deputy Reeve Neukamm Seconded by Reeve Hodgson That the following requests for grants be approved for the year 1984 and that a by-law setting forth them, by name and amount, be prepared for adoption by Council: Canadian National Institute For The Blind Salvation Army Elgin County Pioneer Museum Scholarships - Ridgetown College of Agricultural Technology - University of Western Ontario - University of Guelph - Wilfrid Laurier University University of Waterloo University of Western Ontario Quad County Association For Mentally Retarded Agricultural Representatives Act The Agricultural and Horticultural Societies in the County of Elgin - Equal to the Province of Ontario Grants to these Societies Elgin Federation of Agriculture Talbot Trail Committee Tillsonburg & District Association For The Mentally Retarded Southwestern Ontario Travel Association Bobier Convalescent Home The Art Gallery St. Thomas-Elgin St. Thomas-Elgin Debt Counselling Service Village of Belmont (Library) The St. Thomas-Elgin Association For The Mentally Retarded The Local Agricultural Office for Farm Organizations, Junior Farmers and Institute Groups and Fall Banquet for 4-H Clubs The Ergin Regiment (RCAC) St. John Ambulance - Carried. Moved by Reeve Lashbrook Seconded by Reeve Perovich $ 3,000 1,000 6,500 400 800 800 400 400 2,000 2,000 500 500 540 2,000 2,000 25,000 750 750 40,000 2,000 5,500 2,000 500 That we approve a capital grant of $150,000 for addi- tions and renovations to the Four Counties General Hospital, contingent upon the Ministry of Health approval and that the amount be paid in three equal installments as follows, subject to the approval of the Ontario Municipal Board: December 15, 1984 $50,000 December 15, 1985 50,000 December 15, 1986 50,000. - Carried. 109 ~ 3 - County Council, March Session, 1984 Moved by Deputy Reeve Martyn Seconded by Deputy Reeve Ford That we approve a capital grant of $2,000,000 for additions and renovations to the St. Thomas-Elgin General Hospital, contingent upon the Ministry of Health's contribution of a two-thirds subsidy and that the grant be paid in five equal installments as follows; subject to Ontario Municipal Board approval: December 15, 1985 December 15, 1986 December 15, 1987 December 15, 1988 December 15, 1989 $ 400,000 400,000 400,000 400,000 400,000 $2,000,000. - Carried. Moved by Reeve Fleck Seconded by Deputy Reeve Volkaert That an amount of $75,000 be provided in the 1984 Budget towards the cost of the 1985 International Plowing Match and that during 1984 they be. allowed to draw up to $40,000 as required in multiples of $1,000 in the form of an interest-free loan. - Carried. Moved by Reeve Lavereau Seconded by Deputy Reeve Wakeling That the 1984 Proposed Budget be altered as follows: INCREASED! EXPLANATION DECREASED ~ ITEM # 10 21 31 22 10 27 Grants Health Unit Add Reserve for Hospital Capital Grant County Library - Capital Grants Reserve for Library Capital Purposes Decrease Increase Receipts $400,000 7,431 200,;000 54,000 22,000 32,000 Increase Increase Increase ~eceipts Decrease - Carried. Moved by Reeve Willsey Seconded by Reeve Haddow That we adopt the attached budget, for the lawful pur- poses of the Couri.ty during 1984, requiring a Net Levy of $2,719,806 made up as follows: EXPENDITURES $10,556,114 LESS RECEIPTS 7.663,758 GROSS LEVY $ 2,892,356 LESS APPLIED SURPLUS 172,550 NET LEVY $ 2,719,806 and that this sum be raised on all rateable property in the several municipalities of the County of Elgin, during the year 1984 for County purposes, and that this amount be levied on the several municipalities in the County of Elgin, on the basis of the appor- tionment, as determined under Section 365 of The Municipal Act and that a by-law adopting this budget and apportionment be prepared: Deputy Reeve Pearson requested a recorded vote - ~ - Perovich (2), Vojin, Ford, Monteith (2), Marr (2), Haddow (2), Martyn (2), Caverly (2), Neukamm (2), Willsey, Sheils, Hodgson, Wakeling, Lashbrook, Fleck. TOTAL VOTES - 22. NAYS - Stewart (2), Volkaert, Brooks (2), Pearson (2), Purcell, - Lavereau (2), Smyth. TOTAL VOTES - 11. I"'___~~A b - 4 COUNTY OF ELGIN- 1984 BUDGET 1984 1984 1984 ESTIMATED ESTIMATED TAX EXPENDITURES RECEIPTS LEVY 1 Supplementary Taxes $ $ 10,000 $ (10,000) 2 Recovery of Rentals 77,820 (77,820) 3 General Support Grant 160,398 (160,398) 4 Resource Equalization Grant 237,945 (237,945) 5 Council Members & Local Boards 130,000 130,000 6 Administration Salaries 119,500 10,000 109,500 7 Administration Supplies & Services 35,000 35,000 8 Administration Buildings Mtce. 27,000 27,000 9 Court House Mtce. 55,000 38,500 16,500 10 Grants 142,300 22,000 120,300 11 Miscellaneous Expense 1,000 1,000 12 County Roads 4,170,000 3,139,000 1,031,000 13 Children's Aid Society 108,774 108,774 14 Elgin Manor - Operating 2,121,614 2,062,500 59,114 15 Terrace Lodge - Operating 1,129,776 1,050,864 78,912 - Debenture 118,800 118,800 16 Bank Interest and Service Charges 25,000 25,000 17 Reserve for Working Funds 36,500 36,500 18 Taxes Written Off 15,000 15,000 19 Agriculture 118,000 118,000 20 Registry Office 11,500 10,000 1,500 21 Health Unit 188,206 7,431 180,775 22 County Library - Operating 558,644 558,644 - Capital 54,000 54,000 23 Land Division 37,000 15,000 22,000 24 Social Services 1,072,500 797,300 275,200 25 Mosquito Control 1,000 1,000 26 Reserve for Capital Expenditures 5,000 5,000 29 Contingencies 50,000 50,000 30 Court House Alterations 25,000 25,000 31 Reserve for Hospital Capital Grant 200,000 200,000 TOTALS $10,556,114 $7,663,758 $2,892,356 From Surplus 172,550 NET LEVY $l.119,806 FIRST ROADS COMMITTEE REPORT (Tabled previously) Moved by Reeve Caverly Seconded by Reeve Brooks That the First Report of the Roads Committee be adopted. - Carried. SECOND ROADS COMMITTEE REPORT Moved by Reeve Caverly Seconded by Deputy Reeve Martyn That the Second Report of the Roads Committee be adopted. Carried. Moved by Reeve Caverly Seconded by Reeve Smyth That the Statement of Proposed Work and Expenditures on the County of Elgin and the St. Thomas Suburban Road Commission Road Systems as .recommended in the First Report of the County of Elgin Roads Committee at the March 1984 Session of County Council and as detailed in Recommendation No.2 and $4,158,000 in total be adopted and forwarded to the Ministry of Transportation and Communications for approval. 111 _ 5 _ County Council, March Session, 1984 Moved by Reeve Purcell Seconded by Deputy Reeve Vojin That the Board of the Family & Children's Services of St. Thomas and Elgin be advised by letter that their finalized budget for 1985 and all future years must be submitted on or before the 1st of March annually. - Carried. Reeve Monteith suggested that consideration be given, for future budget reviews, to having Department Heads come in individually and either review or answer questions concerning their budgets. Moved by Reeve Willsey Seconded by Deputy Reeve Volkaert That By-Law No. 84-8 ITA By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the March 21st Session, 1984" be read a first time. - Carried. Moved by Deputy Reeve Pearson Seconded by Reeve Hodgson That By-Law No. 84-8 be read a second time. - Carried. Moved by Reeve Stewart Seconded by Deputy Reeve Wake1ing That By-Law No. 84-8 be read a third time and finally passed. - Carried. Moved by Reeve Willsey Seconded by Reeve Lavereau That we do now adjourn (4:53 P.M.) to meet again on March 29th, 1984 at 10:00 A.M. - Carried. G. C. Leverton, Clerk. E. H. Marr, Warden. COUNfY OF ELGIN ROAD COMM1'lTEE FIRST REPORT MARCH SESSION 1984 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD CClfMITTEE REPORTS AS FOLLOWS; WE RECOMMEND; 1. That the rebates to urban municipalities be 25% of the road levy as in former years. 2. That the attached statement of proposed expenditures on County and St. Thomas Suburban Roads be approved and a resolution passed adopting the statement of work and expenditures and that a stateme~t be forwarded to the Ministry of Transportation and COmmunications for approval. 3. That the County road levy for 1984 be $1,031,000. 4. That the St. Thomas Suburban Road Commission budget in the amount of $308,000 be approved. ALL OF WHICH IS RESPECTFULLY SUBMITtED ,~r~,~~ CIlAIRMAN ~;y~ COUNTY OF ELCIN 1984 CONSTRUCTION (A) ASPHALT RESURFACINC (1) Road #8 ~ Wallacetown to Dutton. (2) Road IfJ .. Lake Erie to Rodney. 113 $ 13,000 86,000 (3) Road #36.. COlllpletc from Road #45 to High....ay #3. 210,000 (4) Road #45 .. High....ay #73 westerly approxtmately 130.000 1 mile. (8) ROAD AND BRlOOE CONSTRUCTION (l) Surveying and engineering. (2) Middle.llliss Bridge engineering (County of Elgin portion). (3) Land Purchase.. Cou.nty. (4) Drainage AssesSlllents ~ County. (5) Clarke Gravel Pit. license, etc. (6) Road #9 - Geary Drain culvert replacement. (7) Road #42 ~ Silver Creek. (8) Road #32. (9) Roads #42 and #50 ~ Port Burwell (base of asphalt only). (10) Road #22 (Fairview Avenue) ~ Base coat of asphalt on all 1984 work. ~ Asphalt Resurfacing $ 439,000 1,293,000 $1,732.000 Road and Bridge Construction $439,000 $ 24.000, 3,000 72.000 46,000 15.000 8,000 110,000 85.000 360,000 570,000 $1,293,000 4 COUNTY OF ELGIN 1984 CON:';TRUCTION $1'. THOMAS SUBURBAN ROAD COMMISSION (B) ROAD CONSTRUCTION (1) Land Purcha se St. Thomas Suburban Road Commission. $14,000 (2) Drainage Assessments - St. Thomas Suburban Road 14,000 Commission. (3) Road #26 (Bostwick Road) drainage. gravel for Int~rnational Plowing Match. (St. Thomas Suburban Road Commission) 12,000 $40,000 ~ St. Thomas Suburban Road Commission $1,732,000 40,000 $1,772.000 County of Elgin COUNTY OF ELCIN ROAD DEPARTMENT 1984 MAINTENANCE .llUlhET COUNTY AND ST. TIlOMAS SUBURBAN ROADS 115 OPERATION 1984 ESTIMATED A.. Bridges and CUlverts .. 1 Bddges 150.000 2 Cu.lverts B .. Roadside Maintenance .. 1 G1:'ass CUtting 31.000 2 Tree CUtting and Brushing 100,000 4 Drainage 140.000 20,000 5 Roadside Maintenance 6 Tree Planting 4.000 .. 7 Drainage Assesswents (Maintenance) 3.000 11 Weed Spraying 19.000 C _ Paved Road Maintenance .. 1 Repairs to Pavement 110.000 .. 2 Sweeping 24,000 100.000 140.000 .. 3 Shoulder Maintenance 4 Surface treatment o - Gravel !<<lad Maintenance .. 2 G\"ading Gravel Roads 30,000 48,000 4.000 40,000 _ J Dust Control .. 4 Prime 5 Gravel Resurfacing E _ Winter Control toul 450.000 .. I Snow Plowing 2 Sanding and Salting .. J Snow Fence _ 4 Standby and Night Crew COUNTY 147.000 29.000 92,000 122,000 16,0?0 4,000 3,000 16,000 104,000 20.000 82.0UO 112.000 25.000 42.000 1.000 38,000 360.000 St. THOMAS SUBURBAN ROADS 3,000 2.000 8,000 18,000 4.000 3.000 6,000 4.000 18.000 28,000 5,000 6.000 3,000 2,000 90,000 Continued. . . 6 COtrNTY OF ELGIN ROAD DEPARTMENT 1984 MAINTENANCE BUOGF;I" COUNTY AND ST. TIIOO^S SUBtJRflAN ROADS PAGE 2. OPERATION 1984 ESTIMATED COUNTY ST. TH\':MAS SUBURBAN ROADS F _ Safety Devices _ 1 Pavement Marking Signs and Signals 47,000 37,000 10,000 40,000 34,000 6,000 10,000 8,000 2,000 56,000 46,000 lO~OOO 40,000 30,000 10,000 - $1.606,000 $1.368,000 $238.000 - 3 Guide Rail - 4 Railroad Prote~tion 6 Edge Harking TOTALS 1984 H.T.C. Maintenance and Overhead Allocation $1,999,000 1984 Maintenance Budget $1,606,000 1984 Overhead Budget 393,000 $l.ill.2.t,OOO comlTY OF ELGIN ROAD DEPARTMENT 1984 BUDGET ~ (COUNTY AND ST. THOMAS SUBURBAN ROADS) OPERATION 1984 ESTIMATE Supe~intendence Clerical Garages Office Tooh Radio Needs Study Update and Traffic Counts Training Courses Miscellaneous Insurance Retirement Bunefits (Sick Time) 134.000 67.500 113,000 19,000 10,000 4~000 12,000 4,000, 2,500 27,000 $393,000 1984 Distribution. (1) St. Thomas Suburban Road COtlillission $ 29,000 (2) Couuty of Elgin 364,000 117 B COUNTY OF ELGIN 1984 ROAD tlUDGET SIMlARY Construction _ St. Thomas Suburban Rond Commission and County Machinery and Housing Overhead _ St. Thomas Suburban Road Commission and County Maintenance . St. Thomas Suburban Road Commission and County Items Not For Subsidy Urban Rebates 1984 RECEIPTS Ministry of Transportation and Communications Subsidy Allocation City of St. Thomas Effective Contribution to the St. Thomas Suburban Road Commission (~tlowing for 1983 Deficit) 1984 County ~vy $1,031,000 $1,772,000 335,000 393,000 1,606,000 12,000 52,000 $4.170.000 $3,100,000 39,000 $3 .139.000 11\:1 COUNTY OF ELGIN ROAD COMMITTEE SECOND REPORT MARCH SESSION 1984 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD COMMITTEE REPORTS AS FOLLOWS: WE: RECOHMEND: 1. That the sum of $1.000 he budgeted for mosquito control for the prevention of encephalitis for the necessary permit renewals. updating for personnel training, insurance, etc., so that a programme of mosquito control can be placed In action if necessary. for the control of encephalitis. ALL OF WICK IS RESPECTRfLLY SUF..'1ITTED fl~ ...... ." RI ~)j~ COUNTY OF ELGI N By-LAW No, 84-8 "A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE MARCH 21ST SESSION, 1984." WHEREAS by Section 9 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of a municipal corporation are to be exercised by its council; and WHEREAS by Subsection 1 of Section 103 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of every Council are to be exercised by by-law; and WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by by-law. NOW THEREFORE the Municipal Council of the Corpo- ration of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the Corpo- ration of the County of Elgin in respect of each recommen- dation contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meetings held during the March 21st 1984 Session is hereby adopted and confirmed as if all such proceedings were e~pressly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 21st day of March 1984. READ a second time this 21st day of March 1984. READ a third time and finally passed this 21st day of March 1984. .~~.~~<~ e-..~ j( ;:;,~ G. C. Leverton, Clerk. E. H. Marr, Warden. 121 March 29th Session - First Day Thursday, the 29th day of March, 1984 The Elgin County Council met this day at the County Municipal Building, St. Thomas, at 10:00 A.M., in accordance with adjournment. The Warden in the Chair. ROLL CALL - All Members pres~nt except: Deputy Reeve Volkaert Reeve Emerson Reeve Coles. Moved by Deputy Reeve Wakeling Seconded by Deputy Reeve Pearson That the minutes of the February 1984 Session of the Elgin County Council be adopted. - Carried. COMMITTEE COMMUNICATIONS AGRICULTURAL COMMITTEE 1. City of Cambridge with information and samples of their campaign advertising) opposing the Ontario Hydro" 5 plan to build a 500 KV line along Highway 401. COUNTY GOVERNMENT COMMITTEE 1. Village of Port Stanley Committee of Adjustment with two notices of public hearing set for 7:00 P.M. and 8:00 P.M., February 29th, 1984, re: minor variance applications. 2. Special Joint Committee of the Senate and of The House of Commons on Senate Reform with a copy of its report. 3. City of Mississauga with a copy of a letter from Mayor Hazel McCallion, to the Editor-In-Chief, The Globe & Mail re: the construction of a "Domed Stadium" at the taxpayers' expense. 4. Elgin County Mutual Fire Aid Association with request to meet with a Liaison Committee, appointed by County Council, regarding emergency planning. 5. Attorney General with additional information on the establishing of an anti-drinking/driving committee. 6. Ministry of the Solicitor General, Emergency Planning, with a copy of a new publication entitled Joint Emergency Planning Program (JEPP). 7. Ministry of Citizenship and Culture with information on Experience '84, Youth Employment Program 0701, and a copy of an application form. 8. Township of Malahide with three notices of the passing of By-Laws No. 2075, 2087 and 2088, to regulate land use pursuant to Section 35 of The Planning Act and copies of same. 9. County of Lennox and Addington with a copy of a resolu- tion regarding the continuance of a viable agriculture industry in Canada. COUNTY ROADS COMMITTEE 1. Ontario Good Roads Association advising that the 1984 C. S. Anderson Road School will be held May 6th to 9th inclJsive at the University of Guelph. 2 - 2 - COUNTY ROADS COMMITTEE- continued 2. Ontario Good Roads Association advising that the 1984 T. J. Mahony Road School will be held May 6th to 9th inclusive at the University of Guelph. 3. copies of (1) (2) Ministry of Transportation the following: Memo No. 84-2 and Communications with - Subs~dy - Land for Municipal Road Purposes Memo No. 84-1E - Contribution to Municipal Roads Improvements. 4. Minister of the Environment with Notices of Completion of Environmental Assessment Review for Municipal Sewage, Water and Road Projects for Ontario Municipalities. 5. Provincial Offences Court with summons to appear on April 9th, 1984 re: overweight charge. PROPERTY COMMITTEE 1. Frank Cowan Company Limited with information regarding the possibilities of adding the Homes for Aged, County Library and County Museum policies to the General County Policies. Ill&Q L Family & Children's Services of St. Thomas and Elgin with Allocation of Children In C~re and Financial Statement to January 31st, 1984. 2. copy of A.M.O., David R. Peterson, Leader of the Opposition, with a his address to the recent meeting of the Rural Section, dealing with problems confronting rural municipalities. 3. Ministry of Transportation and Communications advising of the dates for road subsidy advance payments and that they will be deposited directly in the bank and not paid by cheque. 4. County of Huron advising that their Warden's Banquet has been set for Friday, November 2nd, 1984, in Goderich. 5. reception join them The University of Western Ontario with appreciation for given their delegation and with hope that the members can on June 6th, 1984 - Western's Councils' Day. 6. The family of the late Dorothy Futcher with appreciation for floral tribute. 7. Inflation Restraint Board with acknowledgement of receipt of submission for Council, Members of the Land Division Committee and Library Board appointees. 8. Alex and Shirley Vojin with appreciation for sympathy at the death of Alex's father. 9. Ministry of Municipal Affairs and Housing with reminder that final date for the receipt of ONIP applications is March 31st, 1984. 10. Ministry of Municipal Affairs and Housing advising that CAlP applications must be received by May 31st, 1984. 11. Minister of Natural Resources with a copy of a plan to modernize the management of the commercial fishing industry. 12. Talbot Trail Committee with copy of 1984 Budget. 13. Honourable Larry Grossman, Treasurer of Ontario, and Minister of Economics, with copy of his remarks made to the Scarborough/Ellesmere Progressive Conservative Association, February 12th, 1984. 123 _ 3 - County Council, March 29th Session, 1984 FILED - continued 14. W. R. Brooke, Postmaster, St. Thoma~, advising that effective March 26th, 1984, door to door Letter Carrier Service will commence for twenty-two residents, located on a Section of County Road #45, west of Highway #4. 15. Minister of Tourism and Recreation with information on the redirection of the Wintario Grants Program, to be called Wintario Development Grants. 16. office of the Minister responsible for Canada Post Corporation with acknowledgement of Council's request for a commemorative ~tamp to honour Colonel Thomas Talbot. 17. Village of Rodney advising that they will not be having a flag produced for the Plowing Match due to costs. 18. Dutton and District Lions Club offering an "Official 1985 Plowing Match Hat" for sale at a cost of $6.00. 19. Peggy Lavereau with appreciation for the kindness shown during her recent illness. 20. Family & Children's Services of St. Thomas and Elgin with Allocation of Children In Care and Financial Statement to February 29th, 1984. Moved by Reeve Willsey Seconded by Reeve Perovich That the disposition of the Communications mailed pre- viously, be approved as follows: Agricultural Committee - #1 County Government Committee.- #1-9 inclusive County Roads Committee - #1-5 inclusive Property Co~ittee - #1 Filed - #1-20 inclusive County Council - #2-"5 inclusive. - Carried. FIRST REPORT ~ AGRICULTURAL COMMITTEE Reeve Stewart presented the First Report of the Agricultural Committee. Moved by Reeve Stewart Seconded by Reeve Caverly That the First Report of the Agricultural Committee be tabled to the Afternoon Session for consideration. - Carried. FIRST REPORT - COUNTY GOVERNMENT COMMITTEE (mailed) Moved by Reeve Hodgson Seconded by Reeve Fleck That the First Report of the County Government Committee be adopted. - Carried. FIRST REPORT - COUNTY ROADS COMMITTEE (mailed) Moved by Reeve Caverly Seconded by Reeve Brooks That the First Report of the County Roads Committee be adopted. - Carried. ~ - 4 - FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE (mailed) Moved by Deputy Reeve Neukamm Seconded by Reeve Haddow That the First Report of the Homes for Senior Citizens Committee be adopted. - Carried. FIRST REPORT - PERSONNEL COMMITTEE (mailed) Moved by Reeve McWilliam Seconded by Reeve Purc~ll That the First Report of the Personnel Committee be adopted. - Carried. SECOND REPORT - PERSONNEL COMMITTEE (mailed) Moved by Reeve McWilliam Seconded by Deputy Reeve Wakeling That the Second Report of the Personnel Committee be tabled to the Afternoon Session for consideration. - Carried. FIRST REPORT - PROPERTY COMMITTEE (mailed) Moved by Reeve Willsey Seconded by Deputy Reeve Neukamm That the First Report of the Property Committee be adopted. - Carried. FIRST REPORT - LIBRARY BOARD (mailed) Moved by Deputy Reeve Sheils Seconded by Reeve Lavereau That the First Report of the Library Board be adopted. Moved by Reeve Hodgson Seconded by Reeve Lavereau That the Library Board minutes be referred to the Committee-Of-The-Whole. - Carried. A delegation of some eighteen members of the Elgin Law Association were present and it was moved by Reeve Lavereau that they be now heard. Miss Ann I. Pelletier, President, expressed appreciation for the Law Association being permitted to address Council. She indicated that Mr. Bill Johnson would be speaking to the brief. Mr. Johnson addressed Council and reviewed the highlights of the brief, pointing out some of the areas where the Court House was inadequate for Administration of Justice purposes. He suggested that the Law Association and County should jointly lobby to the Provincial and Federal Governments for monies to assist in making the changes suggested. Warden Marr thanked the delegation for coming and referred their brief to the Property Committee for consideration. Moved by Reeve Smyth Seconded by Reeve Brooks That the Clerk-Treasurer be authorized to pay the grant of $540.00 to the Talbot Trail now, instead of at the normal grant payment time, as the amount is needed for their Operating Budget. - Carried. 125 5 - County Council, March 29th Session, 1984 COUNCIL COMMUNICATIONS 2. Professor Meyer BroWnstone, Chairperson of the Board OXFAM Canada, with request for financial support. 3. Young Men's Christian Association of Elgin-St. Thomas with request for financial support. 4. Elgin Law Association with submission for updating and refurbishing of the County Court House. 5. City of St. Thomas. with challenge for County Council to participate in a "Sla-Pitch Game" in connection with Canada Week Celebrations - June 30th, 1984 at 2:30 P.M. Moved by Reeve Stewart Seconded by Reeve Haddow That we accept the challenge of the Council of the Corporation of the City of St. Thomas to participate in a "810- Pitch Game", at Emslie Field, Pinafore Park, on Saturday, June 30th, 1984, at 2:30 P.M. - Carried. Moved by Deputy Reeve Vojin Seconded by Reeve Lashbrook That Council Communications numbered 1 and 3 be filed. - Carried. Moved by Deputy Reeve Sheils Seconded by Reeve Brooks That we go into a Committee-Of-The-Whole. - Carried. Warden Marr appointed Deputy Reeve Neukamm as Chairman. Council re-convened. Moved by Reeve Lavereau Seconded by Reeve Willsey That as the hour is now 12 olclock noon, we continue on to conclude the business at hand. - Carried. Moved by Deputy Reeve Ford Seconded by Deputy Reeve Sheils That we do now adjourn (12:03 P.M.) to meet again on March 29th, 1984 at 2:00 P.M. - Carried. Council re-convened at 4:08 P.M. ROLL CALL - All Members present except: Deputy Reeve Volkaert Reeve Emerson Reeve Puree 11 Reeve Coles. FIRST REPORT - AGRICULTURAL COMMITTEE The First Report of the Agricultural Committee was presented by Reeve Stewart and adopted on motion of Reeve Stewart and Deputy Reeve Sheils. 6 - 6 SECOND REPORT - AGRICULTURAL COMMITEEE The Second Report of the Agricultural Committee was presented by Reeve Stewart and adopted on motion of Reeve Stewart and Reeve Lavereau. Moved by Reeve Monteith Seconded by Reeve Perovich That Application T3/84 by Algar Farms Limited, Lot 19, Concession 7, Township of Yarmouth, to clear approximately 60 x 70 metres of trees be granted. - Carried. Moved by Reeve Monteith Seconded by Reeve Perovich That we support having the Townships of Aldborough and Dunwich, and the Villages of Rodney, West Lorne and Dutton as part of the Provincial Riding of Elgin. - Carried. Warden Marr explained to Council that a meeting with the Counties of Essex, Kent. Lambton and Middlesex was held on March 9th. 1984 in Chatham. One of the topics discussed was the franchise agreement with Union Gas. There is a strong-possibility that new franchise agreements will contain a clause which will require the municipality to share in the cost of relocating gas mains. It was proposed that each County appoint two elected and one staff member to form a committee to discuss possible wording for a franchise agreement to address relocation costs. Moved by Reeve Caverly Seconded by Reeve Perovich That the County of Elgin appoint the following persons as a committee to deal with proposed wording for a franchise agreement with Union Gas: Deputy Reeve Neukamm Reeve Hodgson Mr. R. G. Moore, County Engineer. - Carried. Moved by Reeve Lavereau Seconded by Reeve Stewart That By-Law No. 84-9 "Being a By-Law to Provide Fringe Benefits to All Employees of the County of Elgin Who Are Considered in the Management Category" be read a first time. - Carried. Moved by Reeve McWilliam Seconded by Deputy Reeve Wake ling That By-Law No. 84-9 be read a second time. - Carried. Moved by Deputy Reeve Wake ling Seconded by Reeve Smyth That By-Law No. 84-9 be read a third time and finally passed. Carried. Moved by Deputy Reeve Pearson Seconded by Reeve Brooks That By-Law No. 84-10 "Being a By-Law to Provide Fringe Benefits to All Employees of the County of Elgin Who Are Not Covered by a Collective Agreement or Included in the Management C.<lt:F!l>'o"'vll he read a first time. 1 ~I _ 7 - County Council, March 29th Session 1984 Moved by Reeve Haddow Seconded by Deputy Reeve Martyn That By-Law No. 84-10 be read a second time. - Carried. Moved by Deputy Reeve Ford Seconded by Reeve Haddow That By-Law No. 84-10 be read a third time and finally passed. - Carried. Moved by Reeve Perovich Seconded by Reeve Smyth That By-Law No. 84-11 llBeing a By-Law to Establish the Percentage Share 9f Each Municipality Within the County of Elgin and Amount Required for County Purposes for the Year 1984" be read a first time. - Carried. Moved by Reeve Caverly Seconded by Reeve Haddow That By-Law No. 84-11 be read a second time. - Carried. Moved by Reeve Caverly Seconded by Reeve Perovich That By-Law No. 84-11 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Sheils Seconded by Deputy Reeve Ford That By-Law No. 84-12 "Being a By-Law to Authorize Grants to be Made to Various Organizations, Corporations, Institutions, Etc. ,During 1984" be read a first time. - Carried. Moved by Deputy Reeve Ford Seconded by Reeve Perovich That By~Law No. 84-12 be read a second time. - Carried. Moved by Reeve Haddow Seconded by Deputy Reeve Sheils That By-Law No. 84-12 be read a third time and finally passed. Carried. Moved by Reeve Haddow Seconded by Deputy Reeve Vojin That By-Law No. 84-13 "A By~Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the March 29th Session, 1984" be read a first time. - Carried. 8 - 8 - Moved by Deputy Reeve Martyn Seconded by Reeve Fleck That By-Law No. 84-13 be read a second time. - Carried. Moved by Deputy Reeve Vojin Seconded by Reeve Fleck That By-Law No. 84~13 be read a third time and finally passed. - Carried. Moved by Reeve Fleck Seconded by Reeve Hodgson That we do now adjourn (4:32 P.M.) to meet again on April 18th, 1984 at 10:00 A.M. - Carried. G. C. Leverton, Clerk. E. H. Marr, Warden. I~'" COUNTY GOVERNMENT COMMITIEE REPORT March 29th Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: l- ather spent That the Roads Committee be restricted to meeting than during Council Sessions, in order to reduce time on Council Day. 2. That a three-man committee be appointed by the Warden to review signed suggestions, received from Members of Council. on proposals to streamline the present Committee System. 3. That the Elgin County Mutual Fire Aid Association (Correspondence #4) has been invited to attend the April Session of Council to discuss emergency planning. 4. filed~ That Correspondence #1, 2, 3, 5, 6, 7, 8 and 9 be ALL of which is respectfully submitted. ~ ~/ }/~-"- 30 comrr,y OF ELGIN ROAD CpHMITTEE FIRST REPORT MARCH 29TH SESSION 1984 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD COMMITTEE REPORTS lIS FOLLOWS: 1. That Mr. Robert E. Davies has been authorized to attend the Computer Seminar on ~~y 31st and June 1st in Scarborough being Sponsored jointly by the Municipal Engineers' ASsociation and the American Public Works Association. The seminar will address current applications of micro-computers in tbe public works field including hardware, software, costs, benefits, etc. ALL OF WIIICH IS RESPECTFULLY SUBMITTED ;)vII k4 CHAIRl1AN1 LA' ;y ~~ l;,jl, HOMES FOR SENIOR CITIZENS COMMITTEE REPORT March 29th Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Homes for Senior Citizens Committee reports as follows: 1. That Zone 1 of the Ontario Association of Homes for the Aged has been allowed to hold their annual meeting at Terrace Lodge in May 1984. ALL of which is respectfully submitted. , ~f ~~Z- E. Neukamm, Chairman. ~J/~ 32 PERSONNEL COMMITTEE REPORT March 29th Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That a copy of the letter from Ontario Blue Cross re: a change in the benefits for registered nursing care has been forwarded to each Department Head for his conveying to his staff. 2. That correspondence from Ontario Blue Cross re: Extended Health Care rates be filed for information. 3. That new fringe benefit by-laws be prepared to consolidate all the amendments into one by-law for management and another for non-management categories. ALL of which is respectfully submitted. S%- j,( r;. 'S, D. A. McWilliam, Chairman. )f.J.4." ~1/~ PROPERTY COMMITTEE REPORT March 29th Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Property Committee reports as follows: 1. That we recommend to Council that the Homes for the Aged, County Library and County Museum be added to the General County Insurance Policies, with the following advantages: (1) (2) (3) Premiums would be the same or lower Reduces the number of insurance contracts in force for the County Would bring uniformity into limits, deduc- tibles, etc. 2. That permission be given to Warden Marr to hang the County Crest, which has been latch-hooked in the form of a rug, on the wall immediately behind the Warden's Chair. ALL of which is respectfully submitted. c 'Yt~ . R. Wil Acting Chairman. ~/;y ?>l~~'L- 133 ~ LIBRARY BOARD REPORT March 29th Session, 1984 To the Warden and Members of Elgin county Council, The Library Board reports as follows: 1. That the move from the old Library to the new Library in Straffordville is complete and the new Library is open for business to the public. 2. That Ms. Irene Golas has completed her probation period and is now a permanent employee of toe Library Board. 3. That the quotation from Heath's of Tillsonburg to the amount of $211.14 to supply drapes for the Port Burwell Library has been accepted. ALL of which is respectfully submitted. c~ Chairman. . L,J ){ 77'41-<_ 1;;0 AGRICULTURAL COMMITTEE REPORT March 29th Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Agricultural Committee reports as follows: 1. That Correspondence #1 be filed. 2. That we recommend that the firm of Gunn, Upsdell, Dick & Eitel be engaged to present the County's position at the Consolidated Hearings Board hearings, at an upset limit of $5,000 and that it be allocated from the Contingency Fund. 3. That the firm of Gunn, Upsdell, Dick & Eitel be requested to provide a monthly statement on the costs to date in connection with the Ontario Hydro submission. ALL of which is respectfully submitted. /" ~~ //d..-;Y" ~ / M. H. Stewart, Chairman. ~/~ ~- AGRICULTURAL COMMITTEE REPORT March 29th Session, 1984 SECOND REPORT To the Warden and Members of the Elgin County Council, The Agricultural Committee reports as follows: 1. The Agricultural Committee recommends to the Elgin County Council that a resolution be passed that Application T3/84 by Algar Farms Limited. Lot 19, Concession 7, Township of Yarmouth to clear approximately 60 x 70 metres of trees be granted. ALL of which is respectfully submitted. ~~?~=b -- M. H. Stewart, Chairman. t~,p/ // ~'--' 137 COUNTY OF ELG I N By-LAW No. 84-9 "BEING A BY-LAW TO PROVIDE FRINGE BENEFITS TO ALL EMPLOYEES OF THE COUNTY OF ELGIN WHO ARE CONSIDERED IN THE MANAGEMENT CATEGORY," w~EREAS the Municipal Council of the Corporation of the County of Elgin has designated certain positions to be a management category group; and WHEREAS the Corporation of the County of Elgin wishes to provide certain fringe benefits to this group of employees. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts that the employees in the following manage- ment category be and are hereby entitled to the following fringe benefits: 1. Engineer 2. Assistant Engineer 3. General Superintendent 4. Assistant General Superintendent 5. Eng~neering Technician 6. Roads Office Co-Ordinator 7. Clerk-Treasurer 8. Deputy Clerk-Treasurer 9. Director. Homes for Senior Citizens 10. Assistant Homes Administrator 11. Director of Nursing 12. Building Supervisor (Homes) 13. Assistant Director of Nursing 14. Dietary Supervisor 15. Director. Social Services 16. County Librarian 17. Deputy Librarian. 1. PAID HOLIDAYS 1.01 All regular employees will be credited with pay computed at straight time for each of the following Paid Holidays: New Year's Day Civic Holiaay * Second Monday of February Labour Day Good Friday Thanksgiving Day Easter Monday Christmas Day Victoria Day Boxing Day. Dominion Day * For all employees, exclusive of Elgin Manor and Terrace Lodge. November 11th will be substituted for the "Second Monday in February" provided that: (a) The employee is not absent on the days he/she is scheduled to work immediately preceding and following the holiday, or the day granted in lieu thereof unless excused because of illness or other reasonable excuse. (b) The employee is not absent on the Paid Holiday after being scheduled to work. 1.02 If one of the Paid Holidays occurs on an employee's regular day off, the employee will receive an extra day off within thirty (30) days following the holiday, and at a time that is mutually agreed upon between the Employer and the employee. 1.03 If one of the Paid Holidays occurs during an employee's vaca- tion, the employee will receive an additional day off which may be added to his/her vacation. - 2 - 2. VACATIONS 2.01 For the purpose of computing vacation entitlement, the vacation year shall begin on January 1st and end on the following December 31st. 2.02 Every employee shall be granted an annual vacation with pay according to his/her credited service as follows: (a) Where at December 31st, in any year, an employee has completed less than one year of continuous service, he/she shall receive two weeks vacation in the follow- ing vacation year. Vacation pay shall be calculated at four (4%) percent of total wages during the twelve months immediately preceding December 31st. (b) Where at December 31st, in any year, an employee has completed one year continuous service, he/she shall receive two (2) weeks vacation in the following vaca- tion year. Vacation pay shall be calculated at four (4%) percent of total wages, during the twelve months immediately preceding December 31st or two weeks regular pay, whichever is the greater. (c) Where at December 31st, an employee has completed two (2) years of continuous service, he/she shall receive three (3) weeks vacation, in the following vacation year. (d) Where at December 31st, an employee has completed six (6) years of continuous service, he/she shall receive four (4) weeks vacation, in the following vacation year. (e) Where at December 31st, an employee has completed twelve (12) years of continuous service, he/she shall receive five (5) weeks vacation, in the following vacation year. (f) Vacation pay for (c), (d) and (e) shall be based on his/her normal work week and his/her regular rate of pay, but shall not include overtime or other increments. (g) Every employee who does not otherwise qualify under the provisions of this section, shall be paid in accordance with "The Employment Standards Act". 2.03 The vacation and vacation pay entitlement of an employee who is absent from work without pay for a period in excess of one month shall be calculated on the basis of actual time on the payroll during which he/she is in receipt of remuneration from the Employer. 2.04 An employee's vacation and vacation pay entitlement shall be based upon continuous service performed for the Employer during the previous vacation year, in accordance with the provisions of this Article. 2.05 The prorating of vacation entitlement as outlined in Articles 2.03 and 2.04 shall not result in an employee being entitled to less than two weeks vacation in any year. 2.06 Total wages in this section shall include all money received by an employee but does not include: (a) Previously paid vacation pay (b) Money paid on behalf of the employee to insurance plans (OHIP, LTD, Life, EHC). 2.07 In order to receive vacation pay in advance, an employee must make a request, in writing, to his/her Supervisor in time for it to be included with the last pay prior to the employee's vaca- tion. This will mean that the normal paycheque/direct deposit will be increased by the amount of the advance. SUCH ADVANCE SHALL COVER ONLY THE PAYDAY(S) FALLING WITHIN THE EMPLOYEE'S VACATION PERIOD. 'v" - 3 - 2.08 Annual vacation credits must be used in the year for which they were earned and no carry-over to the next year will be allowed. 2.09 Employees who are retiring are required to liquidate all vaca- tion time owing (including current year) prior to their date of retirement. This will result in no lump sum payments for unused vacation time. 3. SICK LEAVE (l'l~",,_!'l?:cl 3.01 Each non-union employee, upon completion of three months con- tinuous service with the County, shall be eligible for the new short term disability benefit. 3.02 Benefits as outlined below (3.03) will commence on the first day of disability due to non-occupational accident or sickness and will be payable for up to 75 days in any calendar year. Length of Service (At December 31st) 3 months but less than 1 year 1 year but less than 2 years 2 years but less than 3 years 3 years but less than 4 years 4 years but less than 5 years 5 years but less than 6 years 6 years but less than 7 years 7 years but less than 8 years 8 years but less than 9 years 9 years but less than 10 years Over 10 years Insured Dall 66 2/3 of Full Salary Salary 5 70 10 65 15 60 20 55 25 50 30 45 35 40 45 30 55 20 65 10 75 0 3.03 3.04 Full salary days will automatically be reinstated at January 1st of each year, based on the ,length of service at that time, whether off sick at the time or working. 3.05 These days may not be used to top up Workers' Compensation. 3.06 An employee absent on a Statutory Holiday will be charged as one day. In order to qualify for a Statutory Holiday it is necessary to work on both the day before and after the employee is scheduled to work. 3.07 An employee is entitled to receive the County's contribution towards any benefits as long as t~ey appear on the payroll. 3.08 Any days to the credit of the employee contain no cash value, on termination of employment, by reason of retirement or otherwise. 3.09 After an employee has had three (3) periods of sick leave of three (3) days or less within a calendar year, the Employer may refuse to pay for the fourth or subsequent period of sick leave. notwithstanding that the employee has accumulated sick leave to his/her credit. It is understood that this provision is an endeavour to eliminate abuses of sick leave and is in addition to any other disciplinary action which the Employer may deem fit to invoke. Where sick leave absence has been in excess of five (5) consecutive days the employee shall not be paid sick leave credits unless he/she furnishes the Head of his/her Department with a Doctor's Certificate or other explanations satisfactory to the Employer. 3.10 An employee, who is absent from employment due to pregnancy or childbirth. is not eligible for sick leave pay. 3A. SICK LEAVE (Old Plan) 3A.Ol Effective June 30th, 1983, the present sick leave plan will terminate and all existing gratuity sick leave benefits will be frozen. Each employee will receive 50% of the value of his/her vested accumulated days upon termination of employment or retirement, based on the daily rate in effect at that time, to a maximum of 130 days. D - 4 - 3A.02 In the meantime, an employee may use his/her frozen sick leave days to supplement the new short term disability plan, or pay- ments from Workers' Compensation. 3A.03 In addition, an employee will be allowed to deplete their accrued sick leave days (maximum of 130 days) to a maximum of approximately ten percent (10%) in any calendar year, calculated on his/her current rate of pay. For every day paid, two days will be deducted from an employee's accumulated days. All requests for draws of approximately 10%, must be in the hands of the Department Head by November 15th each year, with payment being included with the fi~st pay ending in the month of April of the next year. 3A.04 Where the 10% draw amounts to less than $1,000.00 but the total value of the vested accumulated days exceed $1,000.00, the min- imum payout will be $1,000.00. 3A.OS Where the total value of the vested accumulated days is less than $1,000.00, the entire value will be paid to clear up the amount owing. 3A.06 The 10% draw will be calculated at the current rate of pay, as of April 1st each year, and in the event new rates of pay are established subsequent to the payment of the draw and made retroactive to April 1st or prior, an adjustment will be required to the amounts paid, recalculated at the new rates. 3A.07 Any employee with accumulated sick days in excess of 260 will retain those excess days to top up the new short term plan, or payments from Workers' Compensation. 3A.08 Any employee with accumulated sick leave days, with less than 5 years of continuous service, at the date of terminating and freezing of the sick leave plan, will be entitled to receive all the benefits outlined above, once they have completed 5 years of continuous employment. 4. COMPASSIONATE LEAVE OF ABSENCE 4.01 In the event of the death of a member of an employee's immediate family, the immediate family being restricted to mother, father, sister, brother, spouse, child, grandchild, where the said employee is attending the funeral, or assisting in arrangements for the funeral, the Employer shall arrange leave with pay not to exceed three (3) days. The three (3) days shall, however, include normal days off and shall conclude on the day of the funeral. The Employer will give full consideration to granting additional time off without pay upon application by the employee. 4.02 In the case of the death of the employee's mother-in-law, father-in-law, brother-in-law, sister-in-law, grandfather or grandmother, up to one day may be granted without loss of regular pay where necessary to enable the employee to attend the funeral. 5. PERSONAL LEAVE OF ABSENCE 5.01 The Employer may grant leave of absence without pay to any employee for legitimate personal reasons. 5.02 Employees who are on leave of absence will not be considered to be laid off and their seniority shall continue to accumulate during such absence. 5.03 Employees who are on leave of absence will not engage in gainful employment while on such leave, or utilize a leave of absence for purposes other than those for which the leave of absence was granted, and if an employee does engage in gainful employment while on such leave of absence or utilize the leave of absence for purposes other than those for which the leave of absence was granted, may, at the discretion of the Employer be considered as a voluntary quit. 141 - 5 - 6. HEALTH AND WELFARE 6.01 Ontario Hospital Insurance Plan (DHIP) The Employer agrees to pay one hundred (100%) percent of the billing rate of the Ontario Health Insurance Plan (DHIP) for all employees eligible under the plan. 6.02 Semi-Private Hospital Insurance The Employer agrees to pay one hundred (100%) percent of the billing rate of the Ontario Blue Cross Semi-Private Hospital coverage for all employees eligible under the plan. 6.03 Extended Health Care (ERG) The Employer agrees to pay one hundred (100%) percent of the billing rate of the Ontario Blue Cross Extended Health Care coverage ($10.00 - $20.00 deductible). 6.04 Ontario MunicipaL Employees Retirement System (OMERS) The Employer agrees to pay fifty (50%) percent of the OMERS plan in respect of pension, in accordance with the County of Elgin By-Law No. 1838, as amended by By-Law No. 2059. 6.05 Long Term Disability (LTD) The Employer will reimburse the employees 100% of the premium of a long term disability insurance plan. The plan will provide for the payment of 55% of the employee's monthly earnings, to a maximum of $3,000. A waiting period of 75 working days is required before the benefits under this plan take effect. The premium will be taxable while the benefit will not. Upon com- pletion of the probationary period, all employees, not covered by a collective agreement, shall as a condition of employment, become members of the long term disability plan. Disability i-s defined as follows - During the first two (2) years of income payments the disability must prevent -the employee from performing the duty relating to his/her regular iob. After that time the income benefit will continue if the disability prevents the employee from engaging in any employment for which he/she is reasonably qualified by education, training or experience. 6.06 Dental (1980 O.D.A. Fee Guide) The Employer agrees to pay seventy-five (75%) percent of the premium of a dental plan (Blue Cross #9 or equivalent). All new employees will be required to participate as a condition of employment, unless proof that the person has a similar coverage through a spouse's employment is provided. In this case the person would not be considered an eligible applicant. This dental coverage does not apply to persons employed in the Roads Department (Office and Outside). 6.07 Life Insurance The Employer agrees to pay fifty (50%) percent of the premium of term life insurance, in the amount of two times the employee's annual salary, to the next $1,000. All new employees will be required to participate as a condition of employment. 7. JURY/WITNESS DUTY 7.01 An employee serving as a Juror or who has been subpoenaed as a Crown Witness shall receive the difference between his/her Jury or Witness pay and his/her regular pay for the lost time while serving in one of those capacities. A subpoena or legal notice for such duty will be provided to the Employer in such an instance of Jury or Witness Duty. The employee shall provide the Employer proof of hours engaged on Jury Duty or as a Witness and proof of payment therefore. - 6 - 8. EMPLOYEES 8.01 In this by-law, employees means any salaried officer, clerk, workman, servant or any other person in the employ of the County of Elgin, who has completed ninety (90) days of continuous service, unless stated otherwise in this or some related by-law. 8.02 Employees considered in the management category, as listed pre- viously in this by-law, will be subject to a six (6) month probationary period, before becoming permanent. 8.03 Employee does not include any casual, seasonal or part-time employee unless stated otherwise. 8.04 Current County Employees shall be advised of all staff vacancies, when such vacancies are being advertised in the newspaper. 9. RETIREMENT 9.01 Retirement in this by-law, means having attained the age of sixty-five (65) years or earlier if substantiated by a Medical Doctor's Certificate, stating that retirement is necessary because of permanent disability. The Normal Retirement age for employees covered by this by-law shall be sixty-five (65) years. 9.02 9.03 An employee having reached the Normal Retirement age may, at the pleasure of the Elgin County Council, continue his/her employ- ment on a yearly basis. 9.04 All cash liabilities for sick credits and vacation, for employees who are allowed to work beyond the age of sixty-five (65) years, be settled at the time of Normal Retirement and that no future liabilities be accepted for sick credits and vacation be paid at the following rates: Entitled to less than 3 weeks vacation - 4% of total earnings Entitled to 3 weeks vacation - 6% of total earnings Entitled to 4 weeks vacation - 8% of total earnings Entitled to 5 weeks vacation - 10% of total earnings. 10. SALARY INCREMENT 10.01 Employees starting employment with the County of Elgin prior to September 1st, in any year will be eligible for their first annual increment on the first day after January 1st of the following year. 10.02 Employees starting employment with the County of Elgin on or after September 1st, in any year will be eligible for their first annual increment on the first pay after January 1st of the second following year. 10.03 Increments are not to be considered automatic because of com- pleting service as indicated above. 11. CASUAL OR SEASONAL EMPLOYEES 11.01 Vacation pay for casual or seasonal employees shall be paid in accordance with The Employment Standards Act. 11.02 Employees hired for the Roads Department on a seasonal basis, not to exceed six (6) months, shall be exempt from qualifying for the usual fringe benefits extended to regular employees, upon completion of their probationary period. However, in the event the employee is subsequently, without a break in employ- ment, hired as full-time, he/she shall immediately be eligible for the benefits based on the period employed, with the excep- tion of benefits for OMERS. 143 - 7 - 12. MILEAGE RATES 12.01 All County employees shall be reimbursed for using their per- sonal vehicles for County business~ at rates to be established by by-law, from time to time. 13. That By-Laws No. 81-41, 81-67, 82-20 and 83-29 be, and the same are hereby repealed. 14. This by-law shall become effective upon passing. READ a first time this 29th day of March 1984. READ a second time this 29th day of March 1984. READ a third time and finally passed this 29th day of March 1984. ~<_'J<~ G. C. Leverton, Clerk. ~4~ E. H. Marr, Warden. COUNTY OF ELGIN By-LAW No. 84-10 "BEING A BY-LAW TO PROVIDE FRINGE BENEFITS TO ALL EMPLOYEES OF THE COUNTY OF ELGIN WHO ARE NOT COVERED BY A COLLECTIVE AGREEMENT OR INCLUDED IN THE MANAGEMENT CATEGORY." WHEREAS some employees of the County of Elgin are working under a Collective Agreement which includes certain fringe benefits; and WHEREAS the Corporation of the County of Elgin wishes to provide similar fringe benefits for the remainder of its employees who are not included in a Collective Agreement. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts that all employees working for the County of Elgin without a Collective Agreement or considered in the manage- ment category be and are hereby entitled to the following fringe benefits: 1. PAID HOLIDAYS 1.01 All regular employees will be credited with pay computed at straight time for each of the following Paid Holidays: New Year's Day Civic Holiday * Second Monday of February Labour Day Good Friday Thanksgiving Day Easter Monday Christmas Day Victoria Day Boxing Day. Dominion Day * For all employees, exclusive of Elgin Manor and Terrace Lodge, November 11th will be substituted for the l1Second Monday in February!! provided that: (a) The employee is not absent on the days he/she is scheduled to work immediately preceding and following the Holiday, or the day granted in lieu thereof, unless excused because of illness or other reasonable excuse. (b) The employee is not absent on the Paid Holiday after being scheduled to work. 1.02 Employees required to work on a Paid Holiday shall at the option of the Employer receive either: (a) Pay at the rate of time and one-half the employee's regular rate for work performed on such Holiday, in addition to the employee's regular pay, or (b) Pay at the rate of time and one-half the employee's regular rate for work performed on such Holioay, and an alternative day off either thirty (30) days before or thirty (30) days following the Holiday. 1.03 Notwithstanding anything herein contained to the contrary, if one of the Paid Holidays occurs on an employee's regular day off or during an employee's vacation period and the employee is required to work, the employee will receive credit for the said Holiday at straight time and in addition will receive two and one-half (2~) time his/her regular rate of pay for all hours worked on the Paid Holiday. 1.04 If one of the Paid Holidays occurs on an employee's regular day off, the employee will receive an extra day off within thirty (30) days following the Holiday, and at a time that is mutually agreed upon between the Employer and the employee. 145 - 2 - 1.05 If one of the Paid Holidays occurs during an employee's vacation, the employee will receive an additional day off which may be added to his/her vacation. 1.06 It is understood and agreed that an employee is entitled to receive the benefits provided in this Article for work performed on a Paid Holiday only where the majority of the hours worked by the employee on his/her shift fall on the Paid Holiday. 2. VACATIONS 2.01 For the purpose of computing vacation entitlement, the vacation year shall begin on January 1st and end on the following December 31st. 2.02 Every employee shall be granted an annual vacation with pay according to his/her credited service as follows: (a) Where at December 31st, in any year, an employee has completed less than one year of continuous service, he/she shall receive two weeks vacation in the follow- ing vacation year. Vacation pay shall be calculated at four (4%) percent of total wages during the twelve months immediately preceding December 31st. (b) Where at December 31st, in any year, an employee has completed one year continuous service, he/she shall receive two (2) weeks vacation in the following vaca- tion year. Vacation pay shall be calculated at four (4%) percent of total wages, during the ~welve months immediately preceding December 31st or two weeks regular pay, whichever is the greater. (c) Where at December 31st, an employee has completed four (4) years of continuous service, he/she shall receive three (3) weeks vacation in the following vacation year. (d) Where at December 31st, an employee has completed eight (.8) years of continuous service, he/she shall receive four (4) weeks vacation, in the following vacation year. (e) Where at December 31st, an employee has completed fourteen (14) years of continuous service, he/she shall receive five (5) weeks vacation, in the follow- ing vacation year. (f) Vacation pay for (c), (d) and (e) shall be based on his/her normal work week and his/her regular rate of pay, but shall not include overtime or other increments. (g) Every employee who is engaged on a regular part-time basis and not covered by a working agreement, shall be paid as follows for vacation pay: Hours Worked as of December 31st Less than 8,320 4% of prior year's earnings Over 8,320 6% of prior year's earnings. Payment shall be subject to limitations as outlined in Subsection (f). (h) Every employee who does not otherwise qualify under the provisions of this section, shall be paid in accordance with ItThe Eniployment Standards Actll. 2.03 The vacation and vacation pay entitlement of an employee who is absent from work without pay fora period in excess of one month shall be calculated on the basis of actual time on the payroll during which he/she is in receipt of remuneration from the Employer. 2.04 An employee's vacation and vacation pay entitlement shall be based upon continuous service performed for the Employer during the previous vacation year, in accordance with the provisions of this Article. - 3 - 2.05 The prorating 2.03 and 2.04 less than two of vacation entitlement as outlined in Articles shall not result in an employee being entitled to weeks vacation in any year. 2.06 Total wages in this section shall include all money received by an employee, but does not include: (a) Previously paid vacation pay. (b) Money paid on behalf of the employee to insurance plans (OHIP, LTD, Life, EHC). 2.07 In order to receive vacatio~ pay in advance, an employee must make a request. in writing, to his/her Supervisor in time for it to be included with the last pay prior to the employeels vaca- tion. This will mean that the normal paycheque/direct deposit will be increased by the amount of the advance. SUCH ADVANCE SHALL COVER ONLY THE PAYDAY(S) FALLING WITHIN THE EMPLOYEE'S VACATION PERIOD. 2.08 Annual vacation credits must be used in the year for which they were earned and no carry-over to the next year will be allowed. 2.09 Employees who are retiring are required to liquidate all vaca- tion time owing (including current year) prior to their date of retirement. This will result in no lump sum payments for unused vacation time. 3. SICK LEAVE (_~l?w_Plan2 3.01 Each non-union employee, upon completion of three months con- tinuous service with the County, shall be eligible for the new short term disability benefit. 3.02 Benefits as outlined below (3.03) will commence on the first day of disability due to a non-occupational accident or sickness and will be payable for up to 75 days in any calendar year. 3.03 Length of Service (At December 31st) 3 months but less than 1 year 1 year but less than 2 years 2 years but less than 3 years 3 years but less than 4 years 4 years but less than 5 years 5 years but less than 6 years 6 years but less than 7 years 7 years but less than 8 years 8 years but less than 9 years 9 years but less than 10 years Over 10 years Full Salary Insured Da~ 66 2/3 of Salary 5 10 15 20 25 30 35 45 55 65 75 70 65 60 55 50 45 40 30 20 10 o 3.04 Full salary days will automatically be reinstated at January 1st of each year, based on the "length of service at that time, whether off sick at the time or working. 3.05 These days may not be used to top up Workers' Compensation. 3.06 An employee absent on a Statutory Holiday will be charged as one day. In order to qualify for a Statutory Holiday it is neces- sary to work on both the day before and after the employee is scheduled to work. 3.07 An employee is entitled to receive the County's contribution towards any benefits as long as they appear on the payroll. 3.08 Any days to the credit of the employee contain no cash value, on termination of employment, by reason of retirement or otherwise. 147 - 4 - 3.09 After an employee has had three (3) periods of sick leave of three (3) days or less within a calendar year~ the Employer may refuse to pay for the fourth or subsequent period of sick leave, notwithstanding that the employee has accumulated sick leave to his/her credit. It is understood that this provision is an endeavour to eliminate abuses of sick leave and is in addition to any other disciplinary action which the Employer may deem fit to invoke. Where sick leave absence has been in excess of five (5) consecutive days the employee shall not be paid sick leave credits unless he/she furnishes the Head of hislher Department with a Doctor's Certificate or other explanations satisfactory to the Employer. 3.10 An employee, who is absent from employment due to pregnancy or childbirth, is not eligible for sick leave pay. 3A. SICK LEAVE (Old Plan) 3A.Ol Effective June 30th, 1983, the present sick leave plan will terminate and all existing gratuity sick leave benefits will be frozen. Each employee will receive 50% of the value of his/her vested accumulated days upon termination of employment or retirement, based on the daily rate in effect at that time, to a maximum of 130 days. 3A.02 In the meantime, an employee may use his/her frozen sick leave days to supplement the new short term disability plan, or pay- ments from Workers' Compensation. 3A.03 In addition, an employee will be allowed to deplete their accrued sick leave days (maximum of 130) to a maximum of approximately ten percent (10%) in any calendar year, calcu- lated on his/her current rate of pay. For every day paid, two days will be deducted from an employee's accumulated days. All requests, for draws of approximately 10%, must be in the hands of the Department Head by November 15th each year, with payment being included with the first pay ending in the month of April of the next year. 3A.04 Where the 10% draw amounts to less than $1,000.00 but the total value of the vested accumulated. days exceed $1,000.00, the minimum payout will be $1,000.00. 3A.05 Where the total value of the vested accumulated days is less than $1,000.00, the entire value will be paid to clear up the amount owing. 3A.06 The 10% draw will be calculated at the current rate of pay, as of April 1st each year, and in the event new rates of pay are established subsequent to the payment of the draw and made retroactive to April 1st or prior, an adjustment will be required to the amounts paid, recalculated at the new rates. 3A.07 Any employee with accumulated sick days in excess of 260 will retain those excess days to top up the new short term plan, or payments from Workers' Compensation. 3A.08 Any employee with accumulated sick leave days, with less than five years of continuous service, at the date of terminating and freezing of the sick leave plan, will be entitled to receive all the benefits outlined above, once they have com- pleted five years of continuous employment. 4. COMPASSIONATE LEAVE OF ABSENCE 4.01 In the event of the death of a member of an employee's immediate family, the immediate family being restricted to mother, father, sister, brother, spouse, child, grandchild, where the said employee is attending the funeral, or assisting in arrangements for the funeral, the Employer shall arrange leave with pay not to exceed three (3) days. The three (3) days shall, however, include normal days off and shall conclude on the day of the funeral. The Employer will give full consideration to granting additional time off without pay upon application by the employee. - 5 - 4.02 luthe case of the death of the employee's mother-in-law, father-in-law, brother-in-law, sister-in-law, grandfather or grandmother, up to one day may be granted without loss of regular pay where necessary to enable the employee to attend the funeral. 5. PERSONAL LEAVE OF ABSENCE 5.01 The Employer may grant leave of absence without pay to any employee for legitimate personal reasons. 5.02 Employees who are on leave 9f absence will not be considered to be laid off and their seniority shall continue to accumulate during such absence. 5.03 Employees who are on leave of absence will not engage in gainful employment while on such leave, or utilize a leave of absence for purposes other than those for which the leave of absence was granted, and if an employee does engage in gainful employment while on such leave of absence or utilize the leave of absence for purposes other than those for which the leave of absence was granted, may, at the discretion of the Employer be considered as a voluntary quit. 6. HEALTH AND WELFARE 6.01 Ontario Hospital Insurance Plan (OHIP) The Employer agrees to pay one hundred (100%) percent of the billing rate of the Ontario Health Insurance Plan (OHIP) for all employees eligible under the plan. 6.02 Semi-Private Hospital Insurance The Employer agrees to pay one hundred (100%) percent of the billing rate of the Ontario Blue Cross Semi-Private Hospital coverage for all employees eligible under the plan. 6.03 Extended Health Care (EHC) The Employer agrees to pay one hundred (100%) percent of the billing rate of Ontario Blue Cross Extended Health Care coverage ($10.00 - $20.00 deductible). 6.04 Ontario Municipal Employees Retirement System (OMERS) The Employer agrees to pay fifty (50%) percent of the OMERS plan in respect of pension, in accordance with the County of Elgin By-Law No. 1838, as amended by By-Law No. 2059. 6.05 Long Term Disability (LTD) The Employer will reimburse the employees 100% of the premium of a long term disability insurance plan. The plan will provide for the payment of 55% of the employee's monthly earnings, to a maximum of $3,000.00. A waiting period of 75 working days is required before the benefits under this plan take effect. The premium will be taxable while the benefit will not. Upon com- pletion of the probationary period, all employees, not covered by a collective agreement, shall as a condition of employment, become members of the long term disability plan. Disability is defined as follows - During the first two (2) years of income payments the disability must prevent the employee from performing the duty relating to his/her regular iob. After that time the income benefit will ~ontinue if the disability prevents the employee from engaging in any employment for which he/she is reasonably qualified by education, training or experience. 6.06 Dental (1980 O.D.A. Fee Guide) The Employer agrees to pay seventy-five (75%) percent of the premium of a dental plan (Blue Cross #9 or equivalent). All new employees will be required to participate as a condition of employment. unless proof that the person has a similar coverage through a spouse's employment is provided. In this case the person would not be considered an eligible applic~nt. This 149 - 6 - 7. JURY!WITNESS DUTY 7.01 An Employee serving as a Juror or who has been subpoenaed asa Crown Witness shall receive the difference between his/her Jury or Witness pay and his/her regular pay for the lost time while serving in one of those capacities. A subpoena or legal notice for such duty will be provided to the Employer in such an instance of Jury or Witness Duty. The employee shall provide the Employer proof of hours engaged on Jury Duty or as a Witness and proof of payment therefore. 8. EMPLOYEES 8.01 In this by-law, employees means any salaried officer, clerk, workman, servant or any other person in the employ of the County of Elgin, who has completed his/her ninety (90) day probationary period, unless stated otherwise in this or some related by-law. 8.02 Employee does not include any casual, seasonal or part-time employee unless stated otherwise. 8.03 Current County employees shall be advised of all staff vacancies when such vacancies are being advertised in the newspaper. 9. RETIREMENT 9.01 Retirement in thi~ by-law, means having attained the age of sixty-five (65) years or earlier if substantiated by a Medical Doctor's Certificate, Stating that retirement is necessary because of permanent disability. The Normal Retirement age for employees covered by this by-law shall be sixty-five (65) years. 9.02 9.03 An employee having reached the Normal Retirement age may, at the pleasure of the Elgin County Council, continue his/her employ- ment on a yearly basis. 9.04 All cash liabilities for sick credits and vacation, for employees who are allowed to work beyond the age of sixty-five (65) years, be settled at the time of Normal Retirement and that no future liabilities be accepted for sick credits and vacation be paid at the following rates: Entitled to less than 3 weeks vacation - 4% of total earnings Entitled to 3 weeks vacation - 6% of total earnings Entitled to 4 weeks vacation - 8% of total earnings Entitled to 5 weeks vacation ~ 10% of total earnings. 10. SALARY INCREMENT 10.01 Employees starting employment with the County of Elgin prior to September 1st, in any year, will be eligible for their first annual increment on the first day after January 1st of the following year. 10.02 Employees starting employment with the County of Elgin on or after September 1st, in any year, will be eligib~e for their first annual increment of the first pay after January 1st of the second following year. 10.03 Increments are not to be considered automatic because of com- pleting service as indicated above. 11. CASUAL OR SEASONAL EMPLOYEES 11.01 Vacation pay for casual or seasonal employees shall be paid in accordance with The Employment Standards Act. 11.02 Employees hired for the Roads Department on a seasonal basis not to exceed six (6) months, shall be exempt from qualifying for the usual fringe benefits extended to regular employees, upon completion of their probationary period. However, in the event the employee is subsequently, without a break in employment, hired as full time, he/she shall immediately be eligible for the benefits based on the period employed, with the exception of - 7 - 12. MILEAGE RATES ~2.01 All County employees shall be reimbursed for using their personal vehicles for County business, at rates to be established, by by-law, from time to time. 13. That By-Laws No. 81-42, 81-66, 82-20, 82-30 and 83-30 be, and the same are hereby repealed. 14. This by-law shall become effective upon passing. READ a first time this 29th day of March 1984. READ a second time this 29th day of March 1984. READ a third time and finally passed this 29th day of March 1984. ~~.<--<:.-< ~-r-J. G. C. Leverton, Clerk. ~4~ E. H. Marr, Warden. COUNTY OF ELGI N Bv"LAW No. 84-11 101 "BEING A BY-LAW TO ESTABLISH THE PERCENTAGE SHARE OF EACH MUNICIPALITY WITHIN THE COUNTY OF ELGIN AND AMOUNT REQUIRED FOR COUNTY PURPOSES FOR THE YEAR 1984." WHEREAS under Section 365(6) of The Municipal Act, the Council of a County shall, in each year, on or before the 1st day of April, by by-law, determine the percentage share that each municipality shall contribute for County purposes and also the amount each shall provide for County purposes in that year; and WHEREAS_ in accordance with the above Section the following percentages have been established: MUNICIPALITY Aylmer Belmont Dutton Port Burwell Port Stanley Rodney Springfield Vienna West Lorne Aldborough Bayham South Dorchester Dunwich Malahide Southwald Yarmouth CONSTRAINED DISCOUNTED EQUALIZED ASSESSMENT $ 79,486,937 9,359,670 11,606,341 5,974,083 29,294,540 11,919,140 4,718,336 3,487,164 16,296,102 70,943,097 63,761,000 31,642,927 61,269,447 142,842,886 198,959,750 128,136,738 $869,698,158 PERCENTAGE 9.140 1.076 1.335 .687 3.368 1.370 .543 .401 1. 874 8.157 7.331 3.638 7.045 16.424 22.878 ~ 100.0007. AND WHEREAS an estimate has been made showing the sum of Two Million, Seven Hundred and Nineteen Thousand Eight Hundred and Six Dollars ($2,719,806.00) 1s required to be raised in the several municipalities, for the lawful purposes of the County during the year 1984, on the basis of the above percentages. NOW THEREFORE the Municipal Council of the Corpo- ration of the County of Elgin enacts: THAT the amounts, as set forth on Schedule "A" attached, be levied on all rateable property, by the several municipalities in the County of Elgin, for the year 1984. READ a first time this 29th day of March 1984. READ a second time this 29th day of March 1984. READ a third time and finally passed this 29th day of March 1984. ~;,L..~ G. C. Leverton, Clerk. f.>...J /I ~ E. H. Marr, Warden. I\J SCHEDULE "A" By-Law No. 84-11 LESS DUE DUE DUE 7. 1984 NET 50'7~ + or - MARCH 31ST JUNE 30/84 SEPT. 30/84 DEC. 15/84 MUNICIPALITY SHARE BUDGET LEVY COLUMN 3 PAYMENT COLUMN 4-5 257. COL. 3 257. COL. 3 1 2 3 4 5 6 7 8 AYLMER 9.140 $ 248,590.27 $ 124,295.14 $ 56,230.47 $ 68,064.68 $ 62,147.56 $ 62,147.56 BELMONT 1.076 29,265.10 14,632.55 6,992.27 7,640.27 7,316.28 7,316.28 DUTTON 1.335 36,309.41 18,154.71 8,364.47 9,790.24 9,077.35 9,077.35 PORT BURWELL .687 18,685.07 9,342.54 3,889.90 5,452.65 4,671.26 4,671.26 PORT STANLEY 3.368 91,603.07 45,801.54 21,483.92 24,317.61 22,900.77 22,900.77 RODNEY 1.370 37,261.34 18,630.67 8,364.47 10,266.19 9,315.34 9,315.34 SPRINGFIELD .543 14,768.55 7,384.28 3,293.28 4,090.99 3,692.14 3,692.14 VIENNA .401 10,906.42 5,453.20 2,189.56 3,263.66 2,726.60 2,726.60 WEST LORNE 1.874 50,969.16 25,484.58 11 ,830. 77 13,653.83 12,742.28 12,742.28 ALDBOROUGH 8.157 221,854.58 110,927.29 47,203.76 63,723.52 55,463.65 55,463.65 BAYHAM 7.331 199,388.98 99,694.49 41,625.46 58,069.02 49,847.25 49,847.25 SOUTH DORCHESTER 3.638 98,946.54 49,473.27 21,275.10 28,198.16 24,736.64 24,736.64 DUNWICH 7.045 191,610.33 95,805.17 41,136.24 54,668.93 47,902.58 47,902.58 MALAHIDE 16.424 446,700.94 223,350.47 98,852.00 124,498.46 111,675.24 111,675.24 SOUTHWOLD 22.878 622,237.22 311,118.60 134,845.74 176,272.88 155,559.30 155,559.30 YARMOUTH 14.733 400,709.02 200,354.50 89,032.07 111,322.43 100,177 .26 100,177.26 TOTALS 100.000 $2,719,806.00 $1,359,903.00 $596,609.48 $763,293.52 $679,951.50 $679,951.50 COUNTY OF ELGIN By-LAW No. 84-12 153 "BEING A BY-LAW TO AUTHORIZE GRANTS TO BE MADE TO VARIOUS ORGANIZATIONS, CORPORATIONS, INSTITUTIONS; ETC., DURING 1984." WHEREAS the Municipal Council of the Corporation of the County of Elgin deems it advisable to make grants to certain organizations, corporations, institutions, etc.. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. That the following grants be and are hereby authorized for the year 1984: Canadian National Institute For The Blind Salvation Army Elgin County Pioneer Museum Scholarships - Ridgetown College of Agricultural Technology - University of Western Ontario - University of Guelph - Wilfrid Laurier University - University of Waterloo University of Western Ontario Quad County Association For Mentally Retarded The Local Agricultural Office For - Farm Organiiations, Junior Farmers and Institute Groups and Fall Banquet for 4-H Clubs Agricultural Representatives Act The Agricultural and Horticultural Societies in the County of Elgin - Equal to the Province of Ontario Grants to these Societies Elgin Federation of Agriculture Talbot Trail Committee Tillsonburg & District Association For The Mentally Retarded Southwestern Ontario Travel Association Bobier Convalescent Home The Art Gallery St. Thomas-Elgin St. Thomas-Elgin Debt Counselling Service The St. Thomas-Elgin Association For The Mentally Retarded Village of Belmont (Library) The Elgin Regiment (RCAC) St. John Ambulance Four Counties General Hospital READ a first time this 29th day of March 1984. READ a second time this 29th day of March 1984. READ a third time and finally passed this 29th day of March 1984. ~~'--<:..., >4--"?..J G. C. Leverton; Clerk. f~",J // ;h-?"-'-z- E. H. Marr, Warden. $ 3,000 1,000 6,500 400 800 800 400 400 2,000 2,000 5,500 500 500 540 2,000 2,000 25,000 750 750 2,000 40,000 2,000 500 50,000 ~ COUNTY OF ELGIN By-LAW No. 84-13 "A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE MARCH 29TH SESSION, 1984." WHEREAS by Section 9 of The Municipal Act.. being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of a municipal corporation are to be exercised by its council; and WHEREAS by Subsection 1 of Section 103 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of every Council are to be exercised by By-Law; and WHEREAS it is deemed expedient thattbe proceedings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law. NOW THEREFORE the Municipal Council of the Corpo- ration of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the Corpo- ration of the County of Elgin in respect of eachrecommen- dation contained in th~Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meetings held during the March 29th 1984 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 29th day of March 1984. READ a second time this 29th day of March 1984. READ a third time and finally passed this 29th day of March 1984. ~y.,~ &.~ y /:n.z",,- G. C. Leverton, Clerk. E. H. Marr, Warden. 155 April Session - First Day Wednesday, the 18th day of April. 1984 The Elgin County Council met this day at the County Municipal Building, St. Thomas, at 10:00 a.m. in accordance with adjournment. The Warden in the Chair. ROLL CALL - All Members present except: Reeve Emerson (arrived 10:42 A.M.). Moved by Reeve Haddow Seconded by Reeve Hodgson That the minutes of the March 21st and March 29th, 1984 Sessions of the E.lgin County Council be adopted. - Carried. COMMITTEE COMMUNICATIONS COUNTY GOVERNMENT COMMITTEE 1. Bell Canada with a copy of an application for Approval of Increases in Certain Rates, filed with the Canadian Radio- Television and Telecommunications Commission. 2. Herb Epp, M.P.P.. Critic, Municipal Affairs and Housing, with comments on the statements by the Honourable Claude Bennett re: Unconditional Grants and the Honourable James Snow re: M.T.C. budget. 3. Zoning appeal Township of Yarmouth with By-Law No. 2816, with a copy ends April 19th, 1984. a notice of the passing of of same advising notice of 4. Township of Southwold with notices of the passing of Zoning By-Laws No. 84-8 and 84-9, with copies of same, and a closing date faT appeals of April 9th. 1984. S. Town of Aylmer Committee of Adjustment with four notices of hearing re: minor variances set for 7:30 P.M., Thursday, March 29th. 1984 at the Town Hall. 6. Village of Belmont with a notice of the passing of Zoning By-Law No. 84-5. with a copy of same and a closing date for appeal of April 10th. 1984. 7. Village of -Port Stanley Committee of Adjustment with notices of public hearing for minor variances set for Monday. March 26th, 1984, at 3:00 P.M. 8. County of Frontenac with a copy of their letter to the Honourable Dennis Timbrell re: certain changes being made in the 4-H Programme by the Province. 9. Ontario Federation of Agricul ture with request to change the Planning Act to require notices to be sent to all landowners within 1.000 feet for consent applications. 10. Gunn, Upsdel1. Dick & Eitel with revisions required to the Traffic By-Law. 11. City of Thunder Bay with copies of resolutions re: (1) Obscene Phone Calls (2) To implement study units on pornography (3) Reversing charges on obscene phone line to U. S. number. - 2 - COUNTY GOVERNMENT COMMITTEE - Continued 12. Township of Yarmouth with notice of public meeting on May 8th, 1984 re: a proposed Official Plan and Zoning By-Law Amendment. 13. City of Vanier with resolution requesting the Prime Minister of Ontario to proclaim the Province of Ontario officially bilingual. 14. Regional Municipality of Peel with resolution Ie: the reintroduction by the Minister o~ Natural Resources of the revised Aggregates Act to the Provincial Parliament, without further delay. 15. Dutton Committee of Adjustment with Notice of Public Hearing of Application for Minor Variance, set for 9:00 A.M., April 19th, 1984. 16. Village of Port Stanley Committee of Adjustment with Notice of Public Hearing of Application for Minor Variance. set for 4:00 P.M., April 24th, 1984. COUNTY ROADS COMMITTEE 1. Ministry of Transportation and Communications with copy of Memo No. 84-4 - Material and Equipment Purchases. Approval for Contracts. PROPERTY COMMITTEE 1. Elgin Law Association with appreciation for reception on March 29th. 1984. and offer~ng to form a committee with the Property Committee, re: funding and refurbishing the Court House. 2. Ministry of Government Services advising that the Ministry of Health has declared Pavillions 4 and 6 at the St. Thomas Psychiatric Hospital to be surplus to its requirements and available for lease. FILED 1. Bank of Montreal with notice of loan interest rate change from 11% to 11~%, effective March 23rd. 1984. 2. The Association of Municipalities of Ontario with a copy of preliminary program for the 31st Annual Conference of The Organization of Small Urban Municipalities. set for May 2-4, 1984. in Stratford. 3. Minister of Natural Resources with information on con- tingency plans in preparing for flood emergencies. 4. Robert J. Ups dell, B.A.. LL.B., advising that he has opened a new office at 59 Metcalfe Street and is practising his law practise effective April 2nd, 1984. 5. Wi! frid Laurier University with acknowledgement and appreciation for scholarships. 6. Elgin County Pioneer Museum with appreciation for the $6,500 grant and announcing a new Director, Miss Deborah Herkimer. will commence employment April 2nd. 1984. 7. University of Waterloo announcing that the two scholar- ship winners are: Terry Michael Green, R. R. #3, TILLSONBURG (80.3%) Rudolph Balaz. R. R. #2, DUTTON (80.1%). 8. The University of Western Ontario with appreciation for the $2,000 grant. 157 - 3 - County Council, April Session, 1984 Moved by Reeve Lavereau Seconded by Reeve Willsey That the disposition of the Communications mailed pre- viously and those presented to-day, be approved as follows: County Government Committee - 1tl-16 inclusive Filed - Il1-B County Roads Committee - #1 inclusive Property Committee - #1-2 inclusive County Council- /tl- 8 inclusive. Carried. A delegation from the Elgin County Mutual Fire Aid Association was present and it was moved by Deputy Reeve Volkaert that they be now heard. Mr. Jack Vary, Fire Chief of Port Stanley and President of the Association, spoke to Council and requested that they consider forming a committee with the Association for the purpose of investigating a central dispatch system for Elgin County. He pointed out that grants were avail- able under a Provincial Joint Emergency Planning Program (JEPP). The grant would assist in the purchase of radio equipment with the same frequency for all departments. Reeve Don Nesbit of Wardsville, spoke to Council and answered questions concerning the implementation of this system in the County of Middlesex. He indicated that a grant was obtained to produce a grid system for the whole of the County. The subject was referred to the County Government Committee by the Warden. A delegation from Womeri's Place, Home for Abused Women and Children, was present and it was moved by Reeve Monteith that they be now heard. Mrs. Judith Wiley, Miss Karen McCaw and Mrs. Barbara Harwood were in attendance. Mrs. Wiley addressed Council and requested that their current per diem be increased in accordance with the new funding formula through the Province. Warden Marr referred this topic to the Social Services Committee. Mr.J. C. Babcock, President of the Rest Home Associa- tion, was present and it was moved by Reeve Lavereau that they be now heard. Mt. Babcock explained that Sunnyside Manor in Aylmer, and Sunshine Manor in Dutton, would like to enter into agreements with the County to have residents who would not be able to pay the full rate, have the deficiency picked up under the General Welfare Assistance Act. He explained that Middlesex County presently has an agreement whereby they pay $20.00 per month, per resident. This was referred to the Social Services Committee for consideration. Deputy Reeve Neukamm gave a Notice of Motion that he intended to introduce a resolution in the Afternoon Session with respect to the current tobacco situation. FIRST REPORT - COUNTY GOVERNMENT COMMITTEE (mailed) Moved by Reeve Hodgson Seconded by Reeve Haddow That the First Report of the County Government Committee be adopted. An amendmen twas Moved by Reeve Monteith Seconded by Deputy Reeve Martyn That Item 1#3 of the First Report of the County Govern- ment Conuni ttee be deleted. - Carried. The Report, as amended, was voted upon and it Catried. FIRST REPORT - COUNTY ROADS COMMITTEE (mail ed) Moved by Reeve Caverly Seconded by Reeve Brooks That the First Report of the County Roads Committee be .".-1........+<>.-1 - 4 - FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE (mailed) Moved by Deputy Reeve Neukamm Seconded by Reeve Lavereau That the First Report of the Homes for Senior Citizens Committee be adopted. - Carried. FIRST REPORT - PERSONNEL COMMITTEE (mailed) Moved by Reeve McWilliam Seconded by Reeve Stewart That the First Report of the Personnel Committee be adopted. - Carried. FIRST REPORT - PROPERTY COMMITTEE (mailed) Moved by Reeve Emerson Seconded by Reeve Hodgson That the First Report of the Property Committe be adopted. - Carried. FIRST REPORT - LIBRARY BOARD (mailed) Moved by Deputy Reeve Sheils Seconded by Deputy Reeve Wakeling That the First Report of the Library Board be adopted. Carried. SECOND REPORT - PERSONNEL COMMITTEE The Second Report of the Personnel Committee was pre- Reeve McWilliam and adopted on motion of Reeve McWilliam Coles. sented by and Reeve COUNCIL COMMUNICATIONS 1. Canadian Transport Commission advising that the hearing for the CN~CP proposed acquisition of Conrail assets will start in mid-June and information that Erie Express Holding Corp. has been granted a Certificate of Public Convenience and Necessity No. RTC-1984-1. 2. Elgin County Pioneer Museum with appreciation for the Council's hospitality on February 16th and enclosing the first two months summary of operation. 3. Family & Children's Services of St. Thomas and Elgin with budget requiring the County to contribute $104,553. 4. R. D. McLaren, District Weed Inspector, with notice and program re: a meeting to be held Wednesday. April 25th. 1984 and Thursday, April 26th, in Guelph. 5. St. Thomas-Elgin General Hospital requesting the names of tt.;o persons. approved by the County, whose names shall b,e pre- sented at the annual meet1ng on June 6th. 1984 for election to the Board of Governors. 6. Village of Springfield with resolution expressing con- cern over the 1984 County Apportionment. 7. The Board of Directors and the Staff of the St. Thomas Public Library with invitation to a celebration of 100 years of community service, Friday, May 4th. 1984 at 7 o'clock. Carnegie Room. 159 ~ 5 - County Council, April Session. 1984 COUNCIL COMMUNICATIONS - Continued 8. The Elgin-St. Thomas Health Unit with a copy of Financi~l Statements for,the year endi~g December_31st. 1983, prepared by Deloitte Haskins & Sells, and cheque for $7,431 representing the County's portion of 1983 Surplus. Moved by Deputy Reeve Ford Seconded by Reeve Smyth That the Members of the St. Thomas Suburban Roads Commission be invited to the May Session luncheon. - Carried. Moved by Reeve Purcell Seconded by Reeve Monteith That we accept the 1984 Allocation from the Family & Childrenls Services of St. Thomas and Elgin in the amount of $104,553. - Carried. Moved by Reeve Haddow Seconded by Deputy Reeve Neukamm That the following persons' names be submitted to the St. Thomas-Elgin General Hospital, for membership on the Hospital Board, as representatives of County Council: Reeve K. E. Monteith Reeve J. R. Fleck Carried. Moved by Reeve Emerson Seconded by Deputy Reeve Sheils That Council Communications numbered I, 2, 4, 6, 7 and 8 be filed. - Carried. Moved by Reeve Willsey Seconded by Reeve McWilliam That we do now adj ourn (12 :00 Noon) to meet again on April 18th, 1984 at 1:00 P.M. Carried. Council re-convened at 4:42 P.M. ROLL CALL - All Members present. Moved by Deputy Reeve Neukamm Seconded by Reeve Stewart Whereas recent announcements have indicated that the requirements for flue-cured tobacco production for 1984 will be reduced by approximately thirty percent less than that of 1983; and Whereas the result of such a reduction will mean a loss of approximately 800 tobacco farmers earning their livelihood from farming, 8,000 seasonal jobs for men, women and students and a very negative effect on the businesses and industries which rely on the tobacco farming economy; and Whereas such a reduction will result in once viable tobacco farms becoming uneconomic due to a low production quota; and Whereas tobacco farmers have a major capital investment in quota, land, buildings and equipment and with the proposed reduction, farm values will drop significantly and mean financial hardship for many farmers; and Whereas it has been determined that the level of taxation of tobacco products by both the federal and provincial governments has led to~a substantial reduction in the use of tobacco products j - 6 - Whereas both senior levels of government have taxed tobacco products in such a manner that the taxes can only be viewed as confiscatory; and Whereas the federal and provincial governments have a responsibility to the tobacco industry in view of the revenues obtained by these governments through taxation and the economic impact that this industry has on the Province of Ontario and Canada; Now Therefore the Municipal Council of the Corporation of the County of Elgin petitions the Honourable Larry Grossman, Minister of Treasury and Economics, and the Honourable Dennis Timbrell, Minister of Agriculture and Food, and The Honourable Marc Lalonde, Minister of Finance. and The Honourable Eugene Whelan, Minister of Agriculture, to meet at the earliest possible date for the purpose of addressing the effect that the proposed thirty percent reduction in tobacco production due to the ad valorem tax will have on the economy of this area, consider the removal of the escalating tax and to explore all avenues open to the Provincial and Federal governments to assist the tobacco industry to remain viable, considering the economic impact that this industry has on the Province of Ontario and Canada. - Carried. Moved by Reeve Perovich Seconded by Deputy Reeve Neukamm Whereas there is presently a l~rge inventory of unsold Canadian flue-cured tobacco in Canada and Canadian exporters need a credit arrangement with purchasing countries to expedite credit term sales. Therefore be it resolved that the Honourable Eugene Whelan, Minister of Agriculture, expedite credit arrange- ments through the newly formed agricultural export agency "Canagrex" as soon as possible so as to enable a viable tobacco crop being grown in 1984. Carried. FIRST REPORT - RECEPTION AND ENTERTAINMENT COMMITTEE The First Report of the Reception and Entertainment Commit,t,ee was presented by Deputy Reeve Martyn and adopted on motion of Deputy Reeve Martyn and Deputy Reeve Volkaert. FIRST REPORT - SOCIAL SERVICES COMMITTEE The First Report of the Social Services Committee was presented by Deputy Reeve Pearson and adopted on motion of Deputy Reeve Pearson and Deputy Reeve Neukamm. Moved by Deputy Reeve Wake1ing Seconded by Deputy Reeve Vojin That By-Law No. 84-14 "To Appoint County Solicitors" be read a first time. - Carried. Moved by Reeve Lashbrook Seconded by Reeve Purcell That By-Law No. 84-14 be read a second time. - Carried. Moved by Reeve Stewart Seconded by Reeve Willsey That By-Law No. 84-14 be read a third time and finally passed. - Carried. 161 7 - County Council. April Session, 1984 Moved by Deputy Reeve Neukamm Seconded by Reeve Lavereau That By-Law No. 84-15 "A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the April Session. 1984" be read a first time. ., Carried. Moved by Reeve Lavereau Seconded by Deputy Reeve Ford That By-Law No. 84.15 be read a second time. Carried. Moved by Reeve Haddow Seconded by Deputy Reeve Volkaert That By-Law No. 84-15 be read a third time and finally passed. Carried. Moved by Deputy Reeve Volkaert Seconded by Deputy Reeve Wakeling That we do now adjourn (4:56 P.M.) to meet again on May 16th. 1984 at 10:00 A.M. - Carried. G. C. Leverton. Clerk. E. H. Marr, Warden. COUNTY GOVERNMENT COMMITTEE REPORT April Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1. That we endorse all three resolutions from the City of Thunder Bay (Correspondence #11). 2. That Correspondence #1, 2, 3, 4, 5, 6, 7, 8, 9, 12, 13, 14, 15 and 16 be filed. ee ndment ow. 3. That there be no reimbursement from the County for involvement in the 1985 International Plowing Match. 4. That as there has been a name change in the firm of one of the County Solicitors, we recommend that a new by-law be prepared to record same as Gunn & Associates, in place of Gunn, Upsdell, Dick & Eitel. 5. That for the 1985 Budget Sessions, each Department Head be scheduled, at one-half hour intervals, to appear before Council.individually to either explain their depart- ment's budget and/or answer any questions concerning it. ALL of which is respectfully submitted. ~ ~$~ * Item #3 was amended by deleting it from the Report. COUNTY OF ELGIN ROAD COl>IMITTEE FIRST REPORT APRIL SESSION 1984 TO THE WARDEN AND MEMBERS OF THE COUNrY OF ELGIN COUNCIL YOUR ROAD COMMITTEE REPORTS AS FOLLOWS: 1. An early meeting with the County of Middlesex Road COmmittee and the London Suburban Road Commission will be arranged to discuss matters of mutual interest; including replacement of the Middlemiss Bridge, construction of boundary r~ads and the completion of the Radio Road-Hubrey Road Link to Highbury Avenue (Highway #126 in London). A delegation from the City of St. Thomas has met with your Committee requesting that the County give completion of this road an early priority under their construction programme. 2. We have purchased two (2) John Deere Tractors and Mowers from Southwest Tractor Incorporated of London, Ontario with two (2) County tractors as trade~ins at a net price of $28,712.38. 3. We have purchased a Compair Holman Zitair 125 Air Compressor from Compair Canada Incorporated with a breaker at $10,355 to replace the County's present air compressor which is over twenty (20) years old. 4. The Engineer has been authorized to call tenders for the sale of the County's property on Lot 37, North Talbot Road, Houghton TO\mship. There is a considerable amount of timber on this property which consists of approximately 48 acres. The property was purchased by the County in the 1920's for gravel purposes and the gravel has long since been removed. 5. That at the request of the Ministry of Transportation and Communications the Engineer has been authorized to attend a conference sponsored by the American Society of Civil Engineers' on "The Inspection and Mai~enance of Highway :3ridges" in Atlanta Georgia on May 17th and 18th with all expenses paid. The Engineer was the only Municipal Engineer in Ontario asked by the Ministry to attend this conference. ",,,,,,,{,,"..rl.. _. lo;j 4 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT _ APRIL SESSION 1984 PAGE 2. WE RECOMMEND: 1. That we sen the Rodney Garage and the land around it to the Township of Aldborough for the sum of $8,000 with the County of Elgin to provide a deed. 2. That the County Government Committee handle any matters pertaining to the purchase of the Conrail Railroad in the County of Elgin by other railway companies including any references to road crossing protection. ALL OF WHICH IS RESPEcrWLLY SUBMITTED /) 7 ~~~Jf // CHAIRMAN ~J(~ 165 HOMES FOR SENIOR CITIZENS COMMITTEE REPORT April Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council. The Homes for Senior Citizens Committee reports as follows: 1. That the Homes concur with having their insurance added to the General County Insurance Policies. 2. That two employees have been authorized to attend a conference on Workers' Compensation with expenses paid. ALL of which is respectfully submitted. ~/t:J /e~,r>VV E. Neukamm. Chai rman. ~"y, ~ ) PERSONNEL COMMITTEE REPORT April Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council. The Personnel Committee reports as follows: 1. That we recommend that our nominee to the Arbitration Board re: Terrace Lodge employee negotiations be Mr. Gerald B. Hyde. 65-597 Cranbrook Road. London. Ontario. 2. That since the recommendation to County Council, at the February 15th Session. requiring Mr. R. G. Moore. County Engineer. to use up all vacation credits by December 31st, 1984 was adopted. and as Mr. Moore has subsequently submitted a proposed schedule to liquidate all these days. it is further recommended that any unused days. as of December 31st, 1984, be paid for on the first payroll being paid in January 1985. 3. That the Personnel Committee wishes to receive a monthly report from Mr. R. G. Moore and Mr. Davies, indi- cating the number of vacation days used since January 1st and the number of days left to be used. This is to be provided to the Clerk no later than the fifth working day each month for distribution to the members of the Committee. 4. sonal time. That no change in the rate paid, for use of per- vehicles for County business. is recommended at this ALL of which is respectfully submitted. f1 (f'L ,^)1'.J/'~ . A. McWilliam. Chairman. ~;r: ~. 167 PROPERTY COMMITTEE REPORT April Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Property Committee reports as follows: 1. That Correspondence #2 be received and filed for information. 2. That authority has been given to purchase a "Burnside" Upright Dualvac Top Fill vacuum cleaner., from Provincial Sanitation Supplies, at a cost of $525.00 plus Sales Tax, for use in the Municipal Building. 3. That the brief and letter from the Elgin Law Association re: the Court House facilities be tabled for the time being. 4. That the Ministry of Government Services be authorized to have an alarm system installed for use in the Court Rooms of the Court House. ALL of which is respectfully submitted. ..~~ K. C. Emerson Chai man. ' ~;y~ 3 LIBRARY BOARD REPORT April Session To the Warden and Members -of Elgin County Council, The Library Board reports as follows: 1. That the quotation from Hurok Manufacturing Co. to supply furniture for the Shedden Library to the amount of $10,048.45 has been adopted. ALL of which is respectfully submitted. ~/~' ~ Sheils, a~rman. ~~~ 10::1 PERSONNEL COMMITTEE REPORT April Session, 1984 SECOND REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That we recommend an increase of 2~% on the top rate of each classification for the hourly-rated Roads Employees for a nine month agreement (April 1 - December 31, 1984) and that an additional 3~% be paid, for this period only, So that each employee will realize a 3% increase in earnings, while the hourly rate for negotiations effective January 1st, 1985 will only be 2~% higher than those as of March 31, 1984. 2. That the hourly rate for the Tree Commissioner and Weed Inspector be increased by 2\%, effective April 1st to December 31st, 1984, and that an additional 3/4% be paid, for this period only, so that he will realize a 3% increase in earnings, while the hourly rate which may be subject to adjustment January 1st, 1985 will only be 2t% higher than his rate as of March 31st, 1984. 3. That By-Laws setting forth the above 'changes be prepared and presented to Council. ALL of which is respectfully submitted. h; ?J '\. '_ )/-:/,( , D. A. McWilliam, Chairman. ~JI~ b RECEPTION AND ENTERTAINMENT CO~WITrTEE REPORT April Session, 1984 FIRsr REPORT To the Warden and Hembers of the Elgin County Council, The Reception and Entertainment Committee reports as follows: 1. That invitations to Golf Day, to be held at Pleasant Valley Golf Course on July 12th, 1984, be sent to the follOldng: (1) County Councillors plus two guests (one of which may be the Spouse) (2) County Officials plus Spouse (3) Ex-Wardens, St. Thomas Mayor and Industrial Commissioner and other guests - self only (4) Warden and Clerk - Perth Warden and Clerk - Huron lvarden and Clerk - Oxford warden and Clerk - Lambton Warden and Clerk - Kent Warden and Clerk and Engineer - Middlesex as complimentary guests of the County. 2. That the price to be charged for the Golf Day be $9.00 per person and payable by July 5th, 1984, plus green fees of $6.00, to be paid at the COIJ,rse. ALL of which is respectfully submitted. ,~7;l4"'4S \.... ~. ~Iartyn, ChSl.rman. ~~~ I ( 1 SOCIAL SERVICES COMMITTEE REPORT April Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Social Services Committee reports as follows: 1. That we table the request from 'vomen's Place for an increase in the per diem and ask that they provide a copy of their 1984 budget outlining their costs per day, per person. 2. That the request for funding from the Rest Homes Association under the General Welfare Assistance Act be not accepted. ALL of which is respectfully submitted. I~~ D. H. Pearson, Chairman. t~J)/ ~ 2 COUNTY OF ELGIN By-LAW No, B4-14 "TO APPOINT COUNTY SOLICITORS," The Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. That the firm of Gunn & Associates, of the City of St. Thomas, be and are hereby appointed, Solicitors for the Municipal Corporation of the County of Elgin, with a retaining fee of One Hundred Dollars per year, and the regular fees for services performed. 2. This Appointment to take effect upon the passing of this By-Law. 3. That By-Law No. 83-38 be and the same is hereby repealed. READ a first time this 18th day of April 1984. READ a second time this 18th day of April 1984. READ a third time and finally passed this 18th day of April 1984. ~"",~~y~ G. C. Leverton, Clerk. f~)I. ~ E. H. Marr, Warden. 173 COUNTY OF ELGIN By-LAW No. 84-15 "A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE APRIL SESSION. 1984." WHEREAS by Section 9 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of a municipal corporation are to be exercised by its council; and WHEREAS by Subsection 1 of Section 103 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of every Council areta be exercised by By-Law; and WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law. NOW THEREFORE the Municipal Council of the Corpo- ration of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the Corpo- ration of the County of Elgin in respect of each recommen~ dation contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meetings held during the April 1984 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 18th day of April 1984. READ a second time this 18th day of April 1984. READ a third time and finally passed this 18th day of April 1984. ~~'-<--c>4-~ G. C. Leverton, Clerk. ~*~ E. H. Marr, Warden. 4 May Session - First Day Wednesday, the 16th day of May, 1984 The Elgin County Council met this day at the County Municipal Building, St. Thomas, at 10:00 A.M., in accordance with adjournment. The Warden in the Chair. ROLL CALL - All Members present except: Reeve Emerson- Reeve Smyth. Moved by Reeve Stewart Seconded by Deputy Reeve Ford That the minutes of the April 1984 Session of the Elgin County Council be adopted. - Carried. COMMITTEE COMMUNICATIONS COUNTY GOVERNMENT COMMITTEE 1. Dutton Committee of Adjustment with notice of public hearing for a minor variance, set for May 9th, ~984 at 7:30 P.M. 2. County of Bruce with a resolution with respect to a recent appeal from a Fence Viewers Award, made to a Small Claims Court Judge and was allowed. 3. Mrs. Helen Grawburg, Secretary, I.P.M. Publicity Committee, with request to use the County Crest on the official pamphlet for the 1985 Match. 4. The United Church of Canada with request to include a licence requirement in a by~law to limit access to pornographic material. s. Town of Aylmer Committee of Adjustment with notice of public hearing re: minor variances set for April 26th, 1984 at 7:30 P.M. 6. Township of Malahide with notice of the passing of Zoning By-Law No. 2092, passed under Section 34 of The Planning Act, 1983 and copy of same. 7. Township of Malahide with resolution objecting to the proposed Central Dispatch and emergency vehicle. 8. tation on May Ministry of Municipal Affairs and Housing with invi- to attend a seminar on "Planning for Economic Development" 30th, 1984 at the Sheridan Inn, St. Thomas. COUNTY ROADS COMMITTEE 1. Township of Yarmouth requesting the County Engineer to meet with Michael Roberts, Peter Robson and the Township Road Superintendent, Ken Elder, re: poor visibility at the intersection of County Roads #27 and 36. 2. Township of Yarmouth with a copy of a letter to Mrs. Sally Martyn, stating that they had no objection to the closing of County Road #27, from Ye Olde Forge and Anvil to County Road #36. for Bicentennial celebrations on August 18th, 1984. lIb - 2 - SOCIAL SERVICES COMMITTEE 1. Young Women's Christian Association with copy of 1984 budget and actual costs for the operation of Women's Place. Z. Port Stanley Co-Operative Nursery School Inc. with request for an agreement with the County to provide day care for Social Services recipients. 3. in the 1985. Victorian Order of Nurses with a request for an increase per visit fee for the period April 1st. 1984 to March 31st, ~ 1. G. C. Holden, Captain, Elgin Regiment Trumpet Band, with appreciation for the generous grant to aid in the Centennial commerrioration. 2. Family & Children1s Services of St. Thomas and Elgin with Allocation of Children in Care and Financial Statement for the month of March 1984. 3. The Talbot Trail Committee with a copy of the Fourth Annual Report - 1983. . - 4. Mr. R. K. McNeil, M.P.P. Elgin, with appreciation for copy of resolution re: tobacco production. 5. Chairman of the Board, Canada Post Corporation, acknowl- edging suggestion re: stamp to honour Colonel Thomas Talbot. 6. Ministry of Agriculture and Food, Agricultural Repre- sentatives Branch, with copy of financial statement on County Grant for period April 1st, 1983 to March 31st, 1984. 7. that been ~inistry of Transportation and Communications advising an advance payment of subsidy in the amount of $930,000 has authorized. 8. Ministry of the Environment with a Notice of Completion of Environmental Assessment Review for Fishery Reclamation. 9. Brights House of Wine with information of interest to individuals and organizations planning special events re: the Bicentennial. 10. Mr. Jim McGuigan, M.P.P. Kent-Elgin, with a copy of Hansard Official Report of Debates regarding tobacco taxation. 11. Township of Malahide with a copy of a proposed franchise agreement with Natural Resource Gas. 12. Copy of Phase II, An Action Plan: The Ontario Liberal Alternative - Job Skills Today... And Tomorrow. 13. Bank of Montreal advising of an increase in the Prime Interest from ll~% to 12% effec~ive May 9, 1984. 14. tion on be held Association of Municipalities of Ontario with informa- the Third Annual Meeting of the Large Urban Section, to inPeterborough, June 20th to 22nd, 1984. 15. Federation of Canadian Municipalities with information on the 47th Annual Conference, to be held in Winnipeg, June 3-7, 1984. Moved by Reeve Willsey Seconded by Reeve Perovich That the disposition of the Communications mailed pre~ viously and those presented today, be approved as follows: County Government Committee - #1-8 inclusive Filed - #1-15 County Roads Committee - #1-2 inclusive inclusive ~n~i~l ~p~u;~e~ Committee _ #1-3 inclusive County Council - #1. [6 - 3 - County Council, May Session 1984 FIRST REPORT - COUNTY GOVERNMENT COMMITTEE (Mailed) Moved by Reeve Hodgson Seconded by Reeve Haddow That the First Report of the County Government Committee be adopted. - Carried. FIRST REPORT - COUNTY ROADS COMMITTEE The First Report of the County Roads Committee was presented by Reeve Caverly and adopted on motion of Reeve Caverly and Deputy Reeve Sheils. FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE The First Report of the Homes for Senior Citizens Committee was presented by Deputy Reeve Neukamm and adopted on motion of Deputy Reeve Neukamm and Deputy Reeve Pearson. FIRST REPORT - PERSONNEL COMMITTEE (Mailed) Moved by Reeve McWilliam Seconded by Reeve Fleck That the First Report of the Personnel Committee be adopted. - Carried. FIRST REPORT - LIBRARY BOARD (Mailed) Moved by Deputy Reeve Sheils Seconded by Deputy Reeve Wakeling That the First Report of the Library Board be adopted. - Carried. Moved by Reeve Monteith Seconded by Reeve Haddow That the Auditor's Report for the year ended December 31st, 1983 be accepted by the Elgin County Council. - Carried. COUNCIL COMMUNICATIONS 1. Ministry of Municipal Affairs and Housing, Ontario Housing Corporation. advising that Mr. Donald McKillop has declined to accept a further appointment on the Elgin and St. Thomas Housing Authority and requesting that someone else be nominated. Action on this item of Correspondence was tabled to the Afternoon Session. Moved by Reeve Hodgson Seconded by Reeve Lavereau That we go into a Committe Of The Whole. - Carried. Warden Marr named Reeve Haddow as Chairman. Council re-convened. Moved by Reeve McWilliam Seconded by Reeve Purcell That we do now adjourn (10:28 A.M.) to meet again on May 16th. 1984 at 2:00 P.M. - Carried. 177 - 4 - Council re-convened at 3:04 P.M. ROLL CALL - All Members present except: Reeve Emerson Reeve Smyth Reeve Fleck (excused by Warden Marr). FIRST REPORT - PROPERTY COMMITTEE The First Report of the Property Committee was presented by Deputy Reeve Neukamm and adopted on motion of Deputy Reeve Neukamm and Reeve Hodgson. FIRST REPORT - SOCIAL SERVICES COMMITTEE The First Report of the Social Services Committee was pre~ented by Deputy Reeve Pearson and adopted on motion of Deputy Reeve Pearson and Deputy Reeve Volkaert. Moved by Deputy Reeve Vojin Seconded by Deputy Reeve Ford That County Councillors be allowed to invite three (3) guests, one of which can be their spouse, to County Golf Day on July 12th at Pleasant Valley Golf Course. - Carried. Council Correspondence #1 from the Elgin and St. Thomas Housing Authority requesting an appointment was tabled to the June Session, so that a prospective appointee could be approached. Moved by Deputy Reeve Vojin Seconded by Reeve Perovich That By-Law No. 84-16 lIBeing a By-Law to Establish the Remuneration of the Tree Commissioner and Weed Inspector" be read a first time. . Carried. Moved by Reeve Perovich Seconded by Deputy Reeve Vojin That By-Law No. 84-16 be read a second time. - Carried. Moved by Reeve Coles Seconded by Reeve Perovich That By-Law No. 84-16 be read a third time and finally passed. - Carried. Moved by Reeve Haddow Seconded by Reeve Purcell That By-Law No. 84-17 "Being a By-Law to Establish a Remuneration Schedule and Other Working Conditions for Employees of the Roads Departmentll be read a first time. - Carried. Moved by Reeve Purcell Seconded by Reeve Coles That By-Law No. 84-17 be read a second time. - Carried. Moved by Deputy Reeve Martyn Seconded by Reeve Haddow That By-Law No. 84-17 be read a third time and finally passed. - Carried. - 5 - County Council, May Session 1984 Moved by Reeve Willsey Secondeo by Reeve Monteith That By-Law No. 84-18 "Being a By-Law to Repeal the Salary of the Assistant Administrator for the County Homes for Senior Citizens" be read a first time. Carried. Moved by Deputy Reeve Neukamm Seconded by Deputy Reeve Sheils That By-Law No. 84-18 be read a second time. Carried. Moved by Reeve Stewart Seconded by Reeve Monteith That By-Law No. 84-18 be read a third time and finally passed. Carried. Moved by Reeve Stewart Seconded by Deputy Reeve Vo1kaert That By-Law No. 84-19' "Being a By-Law to Establish Rates of Pay for Part Time Employeesll be read a first time. - Carried. Moved by Deputy Reeve Volkaert Seconded by Deputy Reeve Pearson That By-Law No. 84-19 be read a second time. Carried. Moved by Reeve Brooks Seconded by Deputy Reeve Pearson That By-Law No. 84-19 be read a third time and finally passed. Carried. Moved by Reeve Caverly Seconded by Reeve Stewart That By-Law No. 84-20 IIBeing a By-Law to Establish a Pay Schedule for Employees Covered by the Job Evaluation Scale, Other Than Certain Roads Department Employees"be read a first time. - Carried. Moved by Deputy Reeve Volkaert Seconded by Reeve Brooks That By-Law No. 84-20 be read a second time. - Carried. Moved by Deputy Reeve Pearson Seconded by Deputy Reeve Volkaert That By~Law No. 84-20 be read a third time and finally passed. - Carried. Moved by Reeve Lavereau Seconded by Deputy Reeve Pearson That By-Law No. 84-21 "Being a By-Law to Establish the Salaries of Various Positions of the County of Elgin" be read a first time. "" - 6 - Moved bX Reeve Brooks Seconded by Reeve Lavereau That By-Law No. 84-21 be read a second time. - Carried. Moved by Reeve Caverly Seconded by Reeve Purcell That By-Law No. 84-21 be read a third time and finally passed. - Carried. FIRST REPORT - AGRICULTURAL COMMITTEE The First Report of the Agricultural Committee was presented by Reeve Stewart and adopted on motion of Reeve Stewart and Reeve Lavereau. Moved by Reeve Caverly Seconded by Reeve McWilliam That Application T4/84 by Albert and Jean Gredig, owners of premises known as Lot 16. Second Range North of Edgeware, Township of Yarmouth, for consent to clear 7,674.56 square metres of trees be denied. _ Carried. Moved by Reeve Haddow Seconded by Reeve McWilliam That Application TS/84 by Lo~ne and Donna McLeod, owne~s of premises known as Lot 1, Concession 2, Township of Dunwich, to clear 2,448 squa~e metres of trees be granted and that the clearing be done before May 16, 1985. - Carried. Moved by Reeve Haddow Seconded by Reeve Caverly Whereas it is Council's wish to limit the approvals for minor exceptions from the tree by-law to one year from the date granted; and Whereas not all resolutions granting permission to clear trees have contained this provision; Now Therefore all owners, previously granted permission to clear trees, where no time limit was provided for completion, be notified by registered mail that the work must be completed by June 1st, 1985 or the permission will lapse and a new application will have to be made. - Carried. Moved by Reeve Hodgson Seconded by Reeve McWilliam That By-Law No. 84-22 "A By-Law to Confirm Proceedings Municipal Council of the Corporation of the County of Elgin May Session, 1984" be read a first time. - Carried. of the at the Moved by Deputy Reeve Ford Seconded by Reeve Lashbrook That By-Law No. 84-22 be read a second time. - Carried. o - 7 - County Council, May Session, 1984 Moved by Reeve McWilliam Seconded by Deputy Reeve Ford That By-Law No. 84-22 be read a third time and finally passed. - Carried. Moved by Reeve Caverly Seconded by Reeve Brooks That we do now adjourn (3:44 P.M.) to meet again on June 20th, 1984 at 10:00 A.M. - Carried. G. C. Leverton, Clerk. E. H. Marr, Warden. H:ll COUNTY GOVERNMENT COMMITTEE REPORT May Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1. The Clerk has been authorized to order 100 County vehicle decals from Ansell's at a price of $4.50 each plus sales tax extra. 2. That the resolution from the County of Bruce (Correspondence #2) be endorsed. 3. That we recommend that permission be given to the 1985 I.P.M. Publicity Committee to use the County Crest on the official pamphlet for the 1985 International Plowing Match. 4. That Correspondence #1, 4, 5, 6 and 8 be filed. 5. That the question of Central Dispatch for the Elgin County Fire Departments be filed. 6. That the Clerk has been authorized to re-order 2,500 plastic County lapel pins from Emblematic Jewellery Products of Canada Inc. 7. Council, distance That we request the co-operation of all Members of in recording the telephone numbers for all long calls, made from the Municipal Building. 8. That for the year 1984 no Council photograph be taken as the 1983 one records all Members present. ALL of which is respectfully submitted. ~#~ COUNTY OF ELGIN ROAD COMMITTEE FIRST REPQRT MAY SESSION 1984 TO THE WARDEN .AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD COMMIttEE REPORTS AS FOLLQT,\I'S: 1. That the Engineer has been authorized to call quotations for asphalt emulsion. It is expected that the price of emulsion will be approximately 5~h greater than last year. (Approximately $1.00 per gallon vs. 67.5~ per gallon.) Approximately 40 kilometers of road will be treated as maintenance work. Because of this increase in cost its been necessary to revise the maintenance budget for 1984. As it has been necessary to. increase the budgeted amounts for winter control and gravel resurfacing as well as surface treatment,a number of categories including asphalt repairs to pavements, gravel shouldering and drainage have been cut back. The new maintenance budget will be forwarded to members with the minutes of the May 15th meeting. 2. The Engineer has been authorized to call for tenders for asphalt paving as follows: (a) Base coat on County Road #42 and County Road #50 in Port Burwell in conjunction with sanitary and storm sewer work presently underway. (b) County Road #36 from work completed in 1983 northerly to Highway #) (approximately 3.7 kilometers). (c) County Road #45 from Highway #73 westerly to the Rodger's Side Road (approximately 2 kilomete;,s). (d) County Road #53 (El~ Street) in Aylmer from the Elm Street Bridge to Highway #3. (e) Base coat on County Road #22 (Fairview Avenue) from the St. Thomas City limits to County Road #45. (f) The approaches to the salt storage building and a sand pad at the County's White Station Garage. HI;; COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT _ MAY SESSION 1984 3. We have purchased a 1984 Model Ford CrOWl" Ford Sales Limited of St. Thomas with the County's 1978 Dodge and 1979 Chevrolet (Car #3) automobiles as trade-ins at a net price of $8,283.94, including Provincial Sales Tax. WE RECOOMEND 1. That a by_law be passed authorizing the Warden and Clerk to sign a deed to Mr. Jack N~ Smyth of Port Burwell for tbe County's property being the North_West 50 acres of Lot 137, North Talbot Road in Houghton Township (being Part No.4, Registered plan No.1). Mr. Smyth's tender of $56,000 was highest of two tenders received. The County purchased the property in 1924 as a gravel pit but all the gravel has long been removed. ALL OF WHICH IS RESPEcrFULLY SUBMITTED ,~4)~~ CHAr ~;K~ 4 HOMES FOR SENIOR CITIZENS COMMITTEE REPORT May Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Homes for Senior Citizens Committee reports as follows: L a Homes Toronto That Mrs. M. Barrett has been authorized to attend for the Aged Orientation Program. to be held in on June 6. 7 and 8, with expenses paid. 2. Education tion with The request from the Elgin County Board of to place three students at Elgin Manor in con junc- the Co-Operative Credit Program has been approved. 3. That the adjuvant has been authorized to attend a training course in Toronto from May 28th to June 15th, 1984 with expenses paid. ALL of which is respectfully submitted. ~d ieeC&C2V~ E. Neukamm Chairman. . L./Y~ 185 PERSONNEL COMMITTEE REPORT May Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That we recommend a 3% increase be granted to all hourly-rated .part-time employees (Homes, Library and Clerical) and all salaried employees, for the period January 1st to December 31st, 1984 and that by-laws reflecting these changes be prepared and presented to County Council. ALL of which is respectfully submitted. ~,/",-f}.\ 5);/1,," D. A. McWilliam, Chairman~ ~A~ 6 LIBRARY BOARD REPORT May Session To the Warden and Members of Elgin County Council, The Library Board reports as follows: 1. That the resignation of Mrs. Catherine Wolfe and Mrs. JoAnne Mitchell from the staff of the Bayham Township Library has been accepted with regret and that Mrs. Martha Andrews has been promoted to Branch Librarian: Mrs. Anna Pearson has been made her Deputy Librarian; that Mrs. Linda Smith has been hired as Senior Assistant and that Miss Doris Huber has been made Junior Assistant. ALL of which is respectfully submitted. /~) ~"-,,, Jame-s Sheils t Chairman. ~,L, ~d~ 187 PROPERTY COMMITTEE REPORT May Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Property Committee reports as follows: 1. That the account from C. A. Ventin Architects, in eheamount of $2,230.85, for expenses in connection with the Student measuring and drafting the Court House Building, be approved for payment. 2. That the Clerk be authorized to advertise the oak wood panelling, being stored in the basement of the Registry Office, for sale .in the Elgin County Market. ALL of which is respectfully submitted. ~MGW~~rt- E. Neukamm, Acting Chairman. ~)/~ SOCIAL SERVICES COMMITTEE REPORT May Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Social Services Committee reports as follows: 1. That we recommend that the per diem for Women1s Place be increased to $22.60, effective January 1, 1984. 2. That we recommend that the Warden and Clerk be authorized to sign an agreement for Day Nursery Care with the Port Stanley Co-Operative Nursery School Inc. 3. That the request from the Victorian Order of Nurses for an increase in the per visit fee from $20.50 to $24.25, effective April 1st, 1984 be not approved, but we recommend a 5% increase to $21.53 per visit, effective April 1st, 1984 subject to Ministry approval. 4. That the Director be authorized to attend the A.M.D. one-day seminar on The Municipal Role in Providing Day Care for Children, with expenses paid. ALL of which is respectfully submitted. v~ - D. H. Pearson Chairman. ' ~)(~ COUNTY OF ELGIN By-LAW No. 84-16 "BEING A BY-LAW TO ESTABLISH THE REMUNERATION OF THE TREE COMMISSIONER AND WEED INSPECTOR." WHEREAS By-Law No. 81-55 and By-Law No. 81-54 appoints Mr. Charles C. Stafford as the Tree Commissioner and Weed Inspector for the County of Elgin; and WHEREAS it is necessary to establish the remunera- tion to be paid for these positions. NOW THEREFORE the Municipal Council of the Corpo- ration of the County of Elgin enacts as follows: 1. That the remuneration to be paid for the positions of Tree Commissioner and Weed Inspector be $9.10 per hour, plus a premium of 71 per hour. Z. That while using his personal vehicle on County business, he be paid the rate established for other County employees. 3. That By-Law No. 83-14 be, and the s~me is hereby repealed. 4. That this By-Law become effective April 1st, 1984. READ a first time this 16th day of May 1984. READ a second time this 16th day of May 1984. READ a third time and finally passed this 16th day of May 1984. ~~ ~-J{ ~ G. C. Leverton, Clerk. E. H. Marr, Warden. o COUNTY OF ELGIN By-LAW No, 84-17 "BEING A BY-LAW TO ESTABLISH A REMUNERATION SCHEDULE AND OTHER WORKING CONDITIONS FOR EMPLOYEES OF THE ROADS DEPARTMENT," WHEREAS it is considered advisable to establish hourly rates as well as other working conditions as they pertain to the employees of the Roads Department. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts that the following schedule be and is hereby adopted for the Roads Department: 1. REGULAR HOURLY RATED EMPLOYEES Class 5 - Construction Foreman or Shop Foreman 1. (a) Person designated a Shop Foreman being a Mechanic licensed by the Ontario Ministry of Labour. (Persons presently in this category as of April 1, 1982 shall continue to be paid at the Class 5 rate). OR (b) Construction Foreman in charge of specialized work such as grading and granular base or bridge construction and in charge of hired trucks, or grading equipment and County equipment and one or more County Work Crews. 2. Motor Vehicle Licence Requirement Ministry of Transportation and Co~municatiDns licence Class liD" required, Class "A" preferred. Rate - $10.67 per hour, plus a premium of 8i per hour. Class 4 - Foreman, Lead Hands and Mechanic 1. Regularly (a) Mechanic licensed by the Ontario Ministry of Labour (for hirings after April 1st, 1982). (b) In charge of a work crew of at least five (5) men with County and/or hired equipment on a specific project. (c) Supervising other County (or hired) trucks and equipment. OR (d) Performing work which is a recognized skill or trade. 2. ~ be assigned as Snow Plow Operator, Sander Operator, Wingman, or Night Duty in Winter. 3. Experience Rate 16 cents per hour for completion of each year's work to maximum of two years. 4. Motor Vehicle Licence Requirement Ministry of Transportation and Communications licence Class liD" required, Class "A" preferred. Rate - $10.17 to $10.49 per hour, plus a premium of 8i per hour. Class 3 - Machine Operators, Stockkeepers, Part Time Foremen and Grademen 1. (a) Stockkeepers - Licence Requirement - Class "A" or "D" preferred. Valid Ministry of Transportation and Commu- nications operator's licence required. (b) Regular Operators on tandem dump truck, distributor, float, grader, shovel, loader, backhoe, dozer etc., a majority of the time. The remainder of time - skilled or special work such as machine repair, sign construc- tion, etc.. Usually assigned as Snow Plow Operator, Sander Operator, Wingman or Night Duty in Winter. Some supervisory work is usually required. Ministry of Trans- portation and Communications Class "All licence required oF.......... e.nm<> n"e..{ t-i ('In,::: ~ Cl ;tSS "A" licence preferred for all - 2 - (c) Part Time Foreman performing work of a higher classifi- cation than Class 2 or acting as a Foreman and/or Lead Hand of a work crew for a portion of the year, and including experienced Grademen; able to be assigned as Wingman, Sander Operator or Night Duty in the Winter. 2. Ministry of Transportation and Communications Class liD" licence required. 3. Experience Rate 16 cents per hour for completion of the first year's work and 15 cents per hour for the second year. Rate _ $9.65 to $9.96 per hour, plus a premium of 7i per hour. Class 2 - Labourer Premium 1. Shall be able to operate light truck, tractor, roller, etc. on a part time basis. May be employed as a Weighman, Checker or Mower Operator (Summer). Able to be assigned as a Wingman, Sander Operator (part time) or Night Duty in Winter. 2. Experience Rate.16 cents per hour for completion of the first year's work and 15 cents per hour for the second year. 3. Motor Vehicle Licence Requirement Ministry of Transportation and Communications Class "D" licence required. Rate _ $8.98 to $9.29 per hour, plus a premium of 7i per hour. Class 1 - Labourer 1. Must be capable of performing physical labour under super- vision. Some light truck or tractor driving may be required on occasion. 2. Motor Vehicle Licence Requirement Ministry of Transportation and Communications Class I'GI1 licence will be required for employees engaged after January 1st, 1978. Rate $9.10 per hour, plus a premium of 7i per hour. 1. An employee hired to fill a particular vacancy in Classifi- cations 2, 3, 4 or 5 shall have a probationary starting rate of 50 cents per hour less than the rate of the category with no experience assigned for their probationary period of 90 days. 2. The requirements for Ministry of Transportation and Commu- nications drivers licences will not result in the down- grading of anyone presently in a category, but will be a requirement for anyone .entering a new category. !!QTI; : 2. SEASONAL OR CASUAL EMPLOYEES ~: Those employees who are not engaged to fill a particular vacancy _ maximum service without layoff is six months. Class A _ Employees of high school age (16 to 18 years of age with varied experience). Rate $4.78 to $5.10 per hour, plus a premium of 4i per hour. Experience Rate 16 cents per hour depending on age and experience. Class B _ Casual Labour, inexperienced (Students 19-20 years of age etc.) Rate _ $5.83 per hour, plus a premium of 4i per hour. Class C _ Experienced Labour, inexperienced Mower Operators. University age students with prior experience. Rate _ $6.55 per hour. plus a premium of 5i per hour. Class D _ Experienced Operators or Tradesmen. Ministry of Transpor- tation and Communications Class I1nH licence usually required Ministry of the Environment Mosquito Operators when engaged in Abatement Programme. Rate _ $7.14 per hour, plus a premium of 5i per hour. - 3 - 3. TECHNICAL PERSONNEL Instrument Man - Education - Grade 12 or equivalent. Work includes drafting. surveying and when experienced to be able to work with a minimum of supervision. Increments shall be governed by ability, experience, the passipg of Ministry of Transportation and Communications sponsored courses on surveying and inspection~ Position comparable to Ministry of Transportation and Communications Technician III Surveys. Minimum - $9.97 per hour ) . f 8 h Maximum _ $10.49 per hour ) plus a prem~um 0 i per our. Increments of 26 cents per hour for completion of each year1s work to a maximum of two years. 4. ANNUAL INCREMENT An employee is eligible for an annual increment (to a max- imum of two years) on January 1st of any year provided he has been in that particular category since September 1st or prior of the previous year. 5. PREMIUM NIGHT DUTY Those persons appointed to Regular Night Duty (Winter Maintenance Shift) are eligible for a premium over their regular hourly rate of pay for such time as they are on Night Duty. Premium - 15 cents per hour for a shift beginning before 8:00 P.M. 25 cents per hour for a shift beginning from 8:30 P.M. to Midnight. 6. FRIDAY PAY In the event of a Statutory Holiday, Sick Benefit, Annual Holiday, Compassionate Leave, etc., falling on Friday, the employee shall be paid at his regular rate of pay for eight hours and the time shall count as one full day. 7. STANDBY TIME - for designated employees (1) If the designated time for standby is from 7:00 A.M. to 6:00 P.M. - four hours at their regular rate. (2) If standby is required on a calendar Statutory Holiday, standby will be paid at l~ times the regular rate. 8. CALL-IN PAY (1) In the event of a call-in, minimum pay will be four hours (regular rate). (2) If an employee, on vacation, is called in to work during regular hours, he will be guaranteed a full day's pay for work performed. It is understood that an employee will not be required to work any additional hours, merely to put in sufficient hours to equal a regular working day. 9. SAFETY FOOTWEAR ALLOWANCE - Regular employees only A cash payment of $2.50 per week (to a maximum of $125.00) will be paid on the first payroll in January each year, for work performed in the preceding year, as a safety footwear allowance. Where an employee is laid off, with his return to work not expected prior to the next year, his payment for safety footwear allowance will be made upon separation, instead of being held until January. Any balance presently held in accounts, to the credit of employees, may be used to purchase future footwear until the account is depleted. If a retirement occurs, any amount still held in their account will be paid to the employee. 193 - 4 - 10. That By-Law No. 83-13 be~ and the same is hereby repealed. 11. That this by-law shall become effective April 1st, 1984. READ a first time this 16th day of May 1984. READ a second time this 16th day of May 1984. READ a third time and finally passed this 16th day of May 1984. .~~ ~l/~ G. C. Leverton, Clerk. E. H. Marr, Warden. 4 COUNTY OF ELGIN By-LAW No. 84-18 "BEING A BY-LAW TO REPEAL THE SALARY OF THE ASSISTANT ADMINISTRATOR FOR THE COUNTY HOMES FOR SENIOR CITIZENS," WHEREAS By-Law No. 84-5 appoints and establishes the salary for the Assistant Administrator; and WHEREAS to adjust the rate of remuneration, from time to time, it would facilitate the process if the para- graph dealing with salary, were deleted entirely from this By-Law. NOW THEREFORE the Municipal Council of the Corpo- ration of the County of Elgin enacts as follows: 1. That paragraph 2 of By-Law No. 84-5, be and the same is hereby repealed. 2. That this By-Law become effective upon passing. READ a first time this 16th day of May 1984. READ a second time this 16th day of May 1984. READ a third time and finally passed this 16th day of May 1984. ~~ ~*~ G. C. Leverton, Clerk. E. H. Marr, Warden. '''''' COUNTY OF ELGIN By-LAW No. 84-19 "BEING A BY~lAW TO ESTABLISH RATES OF PAY FOR PART TIME EMPLOYEES; " WH~REAS certain positions only require persons to work less tban full time; and WHEREAS it is necessary in some instances to engage a person for a short period of time. NOW THEREFORE the following rates be, and are hereby adopted: 1- ELGIN MANOR Barber $135.19 per month Beautician $48.67 per day. 2. TERRACE LODGE Beautician $48.67 per day. 3. CLERICAL Experienced $7.20 per hour Inexperienced $5.99 per hour. COUNTY LIBRARY Starting Rate $7.16 per hour 2nd Year $7.49 per hour 3rd Year $7.82 per hour 4th Year $8.17 per hour. 4. That By-Law No. 83-12 be, and the same is hereby repealed. 5. That this By-Law become effective January 1st, 1984. READ a first time this 16th day of May 1984. READ a second time this 16th day of May 1984. READ a third time and finally passed this 16th day of May 1984. ~~ ~ At; ?rt.....v G. C. Leverton, Clerk. E. H. Marr, Warden. e COUNTY OF EL GI N By-LAW No. 84-20 "BEING A BY-LAW TO ESTABLISH A PAY SCHEDULE FOR EMPLOYEES COVERED BY THE JOB EVALUATION SCALE. OTHER THAN CERTAIN ROADS DEPARTMENT EMPLOYEES." WHEREAS By-Law No. 83-11 presently establishes pay schedules for positions not covered by agreements or otherwise; and WHEREAS a review of the rates indicates that adjustments are deemed necessary. NOW THEREFORE the following schedule be and is hereby adopted: 1. CLERK-TREASURER1S OFFICE Clerk-Treasurer Deputy Clerk-Treasurer Custodian Land Division Secretary-Treasurer Payroll Supervisor Assistant Custodian Payroll Clerk ) Clerk-Typist ) 2. ROADS DEPARTMENT Engineer Assistant Engineer General Superintendent Assistant General Superintendent Technician Office Co-Ordinator Bookkeeper Clerk-Typist 3. ELGIN MANOR Director Director of Nursing Assistant Administrator Building Supervisor Assistant Director of Nursing Dietary Supervisor Bookkeeper Clerk-Typist 4. TERRACE LODGE Resident Co-Ordinator Clerk-Typist 5. SOCIAL SERVICES Director Field Worker Clerk BIWEEKLY RATES $1,375.35-1,430.58-1,488.27-1,548.27 $842.62-877.77-914.31-952.42 $706.88-736.92-767.00-797.08 $612.77-637.81-664.31-692.00 $638.12-664.69-692.27-721.19 $506.38-526.31-546.96-568.58 $1,666.15-1,733.58-1,803.81-1,876.96 Plus use of County vehicle $1,375.35-1,430.58-1,488.27-1,548.27 $1,136.19-1,181.58-1,228.85-1,278.04 $1,031.19-1,072.19-1,114.85-1,159.31 Plus use of County vehicle $1,031.19-1,072.19-1,114.85-1,159.31 $763.19-795.08-828.19-862.69 $612.77-637.81-664.31-692.00 $506.38-526.31-546.96-568.58 $1,375.35-1,430.58-1,488.27-1,548.27 $1,031.19-1,072.19-1,114.85-1,159.31 $842.62-877.77-914.31-952.42 $612.77-637.81-664.31-692.00 $506.38-526.31-546.96-568.58 $693.54-722.46-752.58-783.96 $506.38-526.31-546.96-568.58 $1,136.19-1,181.58-1,228.85~1,278.04 $693.54-722.46-752.58-783.96 $558.42-580.42-603.35-627.35 197 - 2 - 6. LIBRARY Librarian Deputy Librarian Library Supervisor Semi-Professional Bookkeeper Library Assistant Clerk-Typist BIWEEKLY RATES $1,248.50-1,298.58-1,350.73-1,405.00 $1,031.19-1,072.19-1,114.85-1,159.31 $842.62-877.77-914.31-952.42 $763.19-795.08-828.19-862.69 $612.77-637.81-664.31-692.00 $506.38-526.31-546.96-568.58 7. That By-Laws No. 83-11 and 83-36 be, and the same are hereby repealed. 8. That this By-Law become effective January 1st, 1984. READ a first time this 16th day of May 1984. READ a second time this 16th day of May 1984. READ a third time and finally passed this 16th day of May 1984. ~~~ ~)L~ G. C. Leverton, Clerk. . E. H. Marr, Warden. 8 COUNTY OF ELGIN By-LAW No, 84-21 "BEING A BY-lAW TO ESTABLISH THE SALARIES OF VARIOUS POSITIONS OF THE COUNTY OF ELGIN," WHEREAS persons, holding certain positions within the structure of the County Administration, have been appointed by by-law; and WHEREAS it is necessary to establish the remuneration to be paid to the persons holding these positions. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. That the salary or remuneration be established as follows - POSITION Assistant County Engineer Director, Homes for Senior Citizens Assistant Administrator, Homes for Senior Citizens Director, Social Services BIWEEKLY RATE $1,394.42 153.85 9.52.42 692.00 1,876.96 Plus use of a County vehicle 1,548.27 1,548.27 1,031.19 1,278.04 Clerk-Treasurer Secretary-Treasurer, Homes for Senior Citizens Deputy Clerk-Treasurer Secretary-Treasurer, Land Division Committee County Engineer & Road Superintendent 2. That By-Laws No. 83-10 and 83-35 be, and the same are hereby repealed. 3. with the which is That this by-law become effective January 1st, 1984, exception of the rate for the Assistant Administrator effective upon her appointment of January 19th, 1984. READ a first time this 16th day of May 1984. READ a second time this 16th day of May 1984. READ a third time and finally passed this 16th day of May 1984. ~~~ f~)I ~ G. C. Leverton, Clerk. E. H. Marr, Warden. lioIioI AGRICULTURAL COMMITTEE REPORT May Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Agricultural Committee reports as follows: 1. That a resolution be passed that all owners, pre- viously granted permission to clear trees, where no time limit was provided for completion, be notified by registered mail that the work must be completed by June 1st, 1985 or the per- mission will lapse and a new application will have to be made. 2. That the Tree Commissioner and the Agricultural Committee Chairman, Reeve Caverly, be authorized to attend a meeting in London with the Ministry of Natural Resources on June 13, 1984 with per diem and usual expenses paid. 3. That the bill from Gunn & Associates for the March 27th meeting with the Agricultural Committee be paid by the County and not by the municipalities, when the amount is known. 4. That the negotiation for the gas franchise be referred to the Roads Committee and that any expenses incurred be paid through the Roads Budget. 5. The Agricultural Committee recommends to the Elgin County Council that a resolution be passed that Application T4/84 by Albert and Jean Gredig, owners of premises known as Lot 16, Second Range North OI Edgeware, Township of Yarmouth, for consent to clear 7,674.56 square metres of trees be denied. 6. The Agricultural Committee recommends to the Elgin County Council that Application T5/84 by Lorne and Donna McLeod, owners of premises known as Lot 1, Concession 2, Township of Dunwich to clear 2,448 square metres of trees be granted and that the clearing be done before May 16th, 1985. 7. The Agricultural Committee recommends to Elgin County Council that the following be taken to the Ministry of Natural Resources meeting on June 13th, 1984: 1. To regulate skidways in logging operations. 2. To prohibit the bulldozing of stumps etc. into healthy woodlots. 3. Placing a maximum on the amount of wood to be cut for own use and that it be limited to a supply of no more than two years when used as fuel. 4. To control damage of residual trees caused by full-tree skidding. 5. Requiring reforestation by loggers for areas cleared for the storage of logs. ALL of which is respectfully submitted. /kh/~~M:P [) COUNTY OF ELGIN By-LAW No. 84-22 "A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE MAY SESSION, 1984." WHEREAS by Section 9 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of a municipal corporation are to be exercised by its council; and WHEREAS by Subsection 1 of Section 103 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of every Council are to be exercised by By-Law; and WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law. NOW THEREFORE the Municipal Council of the Corpo- ration of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the Corpo- ration of the County of Elgin in respect of each recommen- dation contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meetings held during the May 1984 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 16th day of May 1984. READ a second time this 16th day of May 1984. READ a third time and finally passed this 16th day of May 1984. ~~~ G. C. Leverton, Clerk. ~J(~ E. H. Marr, Warden. 201 June Session - First Day Wednesday, the 20th dayaf June, 1984 The Elgin County Council met this day at the County Municipal Building, St. Thomas, at 10:00 A.M., in accordance with adjournment. The Warden in the Chair. ROLL CALL - All Members present except: Reeve Emerson. Moved by Reeve Willsey Seconded by Reeve Monteith That the minutes of the May 1984 Session of the Elgin County Council be adopted. - Carried. COMMITTEE COMMUNICATIONS COUNTY GOVERNMENT COMMITTEE 1. City of Ottawa with resolution requesting the Premier of Ontario to declare the Province of Ontario officially bilingual. 2. Township of Delhi with two resolutions, one to thepr9- vincial, the other to the federal governments, !e: tobacco industry. 3. Canadian by or on Canadian Tran~port Commission granting permission to the Pacific Limited to acquire the rail operations carried on behalf of Consolidated Rail Corporation (lICONRAIL"). 4. Township of Yarmouth Committee of Adjustment with notice of public hearing for a request for a minor variance, by Mr. & Mrs. Donald Neville, to be held May 31st, 1984 at 8:15 P.M. 5. Township of Goulbourn, with resolution re: the 1984 Unconditional Grants Program. 6. Ministry of Municipal Affairs and Housing with copy of publication entitled "The Municipal Conflict of Interest Act, 1983". 7. Town of Aylmer with notice of a public meeting to inform the public in respect of two proposed zoning by-laws, to be held on Monday, June 25th, 1984 at 5:30 P.M. 8. Margaret Birch, M.P.P., Parliamentary Assistant to the Premier, Office of the Premier, advising that nominations for the Ontario Bicentennial Medal will close June 30th, 1984. 9. Mrs. B. L. Dixon, Secretary-Treasurer, Land Division Committee, with resignation effective July 4th, 1984. 10. Goderich Laketown Band with request for information on Elgin County and permission to display a copy of our Crest as part of their Bicentennial Celebrations. 11. notice of re: minor amended. Village of Port Stanley Committee of Adjustment with public hearing set for June 20th, 1984 at 4:00 P.M. variance from the provisions of By-Law No. 1507, as 12. Village of Belmont with notice of the passing of Zoning By-Law No. 84-12, under Section 34 of The Planning Act, 1983 and copy of same. 13. Minister of Municipal Affairs and Housing with a copy of the first reading of Bill 60, the Municipal Amendment Act and request for comments if desired. 2 - 2 COUNTY ROADS COMMITTEE 1. Township of, Bayham advising that Spriet Associates has fixed the hour of 9:00 A.M., June 4th, 1984, to attend at the Eric Holland property to examine the proposed reconstruction of the Crossett Drain. 2. Ministry of Transportation and Communications with copy of Memo No~ 84-40 re: Ontario Provincial Standards. 3. Ministry of-Transportation and Communications advising that for the year 1984 and until further notice, the subsidy rate for construction and maintenance for county bridges not on county roads will be 80%. HOMES FOR SENIOR CITIZENS COMMITTEE L delivered May 28th, Copy of the Public Institutions Inspection Panel Report, to the Honourable Judge Dougald Robert McDermid on 1984. PERSONNEL COMMITTEE 1. O.M.E. Insurance Brokers Limited with information on a Group Employee Benefit Program for municipal employees. 2. Group. of the Mrs. Cathy Bishop. Chairperson, Elgin County Clerical advising that the Field Workers now wish to remain as part Clerical Group. PROPERTY COMMITTEE 1. Elgin Law Association requesting information on the status of the formation of a joint committee re: Court House improvements. 2. C. A. Venttn Architects with copy of interim report - Elgin County Court House Feasibility Study and account to date. ~ 1. Art and Beatrice Gordon with a card of appreciation re: dinner and gift. Z. Family & Children's Services of St. Thomas and Elgin with allocation of Children In Care and financial statements for the months of April and May 1984. 3. Ministry of Natural Resources reminding Council that they would like comments on the floodplain management document. 4. Ontario Municipal Board with a copy of the decision re: the appeal by William and Patricia Rayson from a decision of the Land Division Committee. 5. Ministry of Natural Resources advising that they are discontinuing the production of landscape tree stock. 6. Ontario Economic Council with release re: workers in declining industries should have access to broader government assistance programs. 7. St. Thomas-Elgin General Hospital with notice of Annual Meeting of Members to be held June 6th, 1984 at 10:00 A.M., in the Hospital's School of Nursing. 8. Catfish Creek Conservation Authority with copy of their 1983 Annual Report. . 9. Minister of Finance with acknowledgement of the resolu- tion re: the tobacco industry. 203 - 3 - County Council, June Session 1984 FILED continued Wilfrid Laurier University advising that the winners of County Scholarships were: Miss Karin Neukamm, Aylmer Mr. David Silcox, Shedden. 11. Elgin County Pioneer Museum with appreciation for work performed by the Roads Department in moving the "Bee Housen from Parks ide Collegiate to the Museum. 10. the Elgin 12. Terry Green with appreciation for Scholarship. 13. J. Arnold Milligan with a "Thank Youll for recognition dinner and gift. 14. The Art Gallery St. _ Thomas-Elgin with sincere appreci- ation for County grant of $750. 15. subject brought John Wise, M.P., with copy of information on the of U.S. Railroad Retirement Board benefits and changes about by the U.S. Government. 16. Inflation Restraint Board acknowledging receipt of sub- missions forwarded on behalf of the following groups: (1) Management Group (2) Part-Time Group (Beauticians and Library Clerical) (3) Hourly Rated Roads (4) Clerical Group. 17. Karin Neukamm with appreciation for Scholarship while attending Wilfrid Laurier University. 18. Canadian Transport Commission advising that St. Thomas Aviation Inc. has been granted authority to operate a Class 4' Charter commercial air service, using fixed wing aircraft in Group A, from' a base at St. Thomas. Moved by Reeve Lashbrook Seconded by Reeve Fleck That the disposition of the Communications mailed pre- viouslyand those presented today, be approved as follows: County Government Committee - #1-13 inclusive Filed - #1-18 County Roads Committee - #1-3 inclusive inclusive Homes for Senior Citizens Committee - #1 County Council - Personnel Committee - #1-2 inclusive #1-8 inclusive. Property Committee - #1-2 inclusive. - Carried. EMPLOYEE PRESENTATIONS Warden Marr and Reeve Caverly, Chairman of the Roads Committee, presented the following Certificates: 25 Year Certificate and Watch - Roy LaForge 20 Year Certificate and Lapel Pin - Gary C. Gordon. The Warden and Deputy Reeve Neukamm, Chairman of the Homes for Senior Citizens Committee, presented a 10 Year Certificate to Mr. F. J. Boyes on behalf of D. Wayne Fishleigh, who was absent. Warden Marr and Reeve Hodgson, Chairman of the County Government Committee, presented a 10 Year Certificate to Mrs. Barbara L. Dixon, Secretary-Treasurer, Land Division Committee. A delegation from the Elgin-St. Thomas United Way Services were present and it was moved by Reeve Monteith that they be now heard. Mr. Gordon Campbell acted as spokesman and outl~ned the diminishing role that the United Way has played in the County in the past. More intensive canvassing has occurred in recent years. The 1984 goal is $310,000. Reeve Haddow asked if the opening of the Campaign had not been commenced with a volleyball challenge between the City and County Councils. Alderman Gord Campbell accepted the lIChallenge" on behalf of the City. )4 - 4 - FIRST REPORT - COUNTY GOVERNMENT COMMITTEE (mailed) Moved by Reeve Hodgson Seconded by Reeve Perovich That the First Report of the County Government Committee be adopted. An amendment was - Moved by Reeve Haddow Seconded by Deputy Reeve Pearson That Item #4 of the First Report of the County Govern- ment Committee be deleted. The Motion was voted upon and Carried. The Report. as amended, was then voted upon and it Carried. Warden Marr called a brief adjournment. Council re-convened. FIRST REPORT - COUNTY ROADS COMMITTEE (mailed) Moved by Reeve Caverly Seconded by Reeve Brooks That the First Report of the County Roads Committee be adopted. An amendment was - Moved by Reeve Purcell Seconded by Deputy Reeve Volkaert That Recommendation #1 of the First Report of the County Roads Committee be amended by replacing "Road CommitteelT with HPersonnel Committee" and adding the following to the end of the sentence - "and that the Clerk be instructed to prepare a by:-law for the September Session to ratify the hiringfl. The amendment was voted upon and Carried. The Report, as amended, was then voted upon and it Carried. Reeve Hodgson, Chairman of the County Government Committee, advised Council that on August 23rd, 1984 the Committee was going to review Council Policies. It was suggested that the Department Heads attend this meeting and also any Committees that may have suggested changes, forward them prior to this date. SECOND REPORT - COUNTY ROADS COMMITTEE The Second Report of the County Roads Committee was presented by Reeve Caverly. Moved by Reeve Caverly Seconded by Deputy Reeve Martyn That the Second Report of the County Roads Committee be adopted. Moved by Reeve Lavereau Seconded by Reeve Willsey That as the hour is now 12 o'clock noon, we continue on to conclude the business at hand. - Carried. The Second Report of the County Roads Committee was withdrawn on consent of both the Mover and Seconder of the motion. Moved by Reeve Stewart Seconded by Deputy Reeve Pearson That we do now adjourn (12:08 P.M.) to meet again on June 20th, 1984 at 2:00 P.M. - Carried. 205 - 5 - County Council, June Session 1984 Council re-convened at 3:51 P.M. ROLL CALL - All Members present except: Reeve Emerson. FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE (mailed) Moved by Deputy Reeve Neukamrn Seconded by Deputy Reeve Pearson That the First Report of the Homes for Senior Citizens Committee be adopted. - Carried. FIRST REPORT - LIBRARY BOARD The First Report of the Library Board was presented by Deputy Reeve Sheils and adopted on motion of Deputy Reeve Sheils and Reeve Lashbrook. An appointment to the Elgin-St. Thomas Housing Authority was carried over from the May Session. As no person had volunteered or indicated their willingness to be nominated to the Committee, it was further tabled to the September meeting. Moved by Deputy Reeve Sheils Seconded by Deputy Reeve Wakeling That the Treasurer's Report be accepted and printed in the proceedings. . - Carried. Moved by Deputy Reeve Vojin Seconded by Deputy Reeve. Ford That the Treasurer's Statement on Remuneration and Expenses for the Members of the Elgin County Council to May 28th, 1984 be accepted and printed in the proceedings. - Carried. Moved by Reeve McWilliam Seconded by Deputy Reeve Ford That the Treasurer1s Statement on Remuneration and Expenses to May 28th, 1984 for appointees to the Elgin County Library Board, Members of the Land Division Committee and St. Thomas Suburban Roads Commission be accepted and printed in the proceedings. - Carried. Moved by Reeve Caverly Seconded by Deputy Reeve Sheils That the following be named voting delegates to the A.M.O. Convention, August 19th to 22nd, 1984: Deputy Reeve Wakeling Reeve Coles Warden Marr. - Carried. COUNCIL COMMUNICATIONS 1. Elgin West District Women's Institute nominating Mrs. B. G. McMillan as their representative on the Museum Board. 2. Canadian Transport Commission setting various dates and areas to hear applications by persons supporting or opposing the CN/CP takeover of the assets of CONRAIL. 6 - CQUNr.n. COMMUNICATIONS - continued 3. Elgin County Pioneer Museum with invitation to attend their "Bee Social" on June 21st, from 1:30 to 3:30 P.M. 4. Nordair announcing that they intend to sponsor a Town Crier Festival. 5. Minister of Natural Resources requesting that comments be forwarded to address the policy statement for the management of floodplain lands in Ontario. 6. Office of the Leader, New Democratic Party with comments on the provincial budget. 7. The University of Western Ontario with request for clarification on the awarding of the Elgin County Scholarships. 8. City of Windsor with notice and invitation to their 2nd Annual "ALL GOVERNMENT" two-pitch Baseball Tournament to be held August 18th, 1984 in Windsor. Moved by Reeve Lavereau Seconded by Reeve Monteith That the nomination to the Elgin County Pioneer Museum Board for 1985, from the Elgin West District Women's -Institute be tabled to the December 1984 Session. - Carried. Moved by Reeve Lavereau Seconded by Reeve Willsey That the University of Western Ontario be advised to continue with awarding the Scholarships without the Faculty of Education being considered. - Carried. Moved by Reeve Purcell Seconded by Reeve Haddow That Council Communications numbered 2, 3, 4, 5, 6 and 8 be filed. - Carried. FIRST REPORT - AGRICULTURAL COMMITTEE The First Report of the Agricultural Committee was presented by Reeve Stewart and adopted on motion of Reeve Stewart and Deputy Reeve Volkaert. FIRST REPORT - PERSONNEL COMMITTEE The First Report of the Personnel Committee was presented by Reeve McWilliam and adopted on motion of Reeve McWilliam and Reeve Lavere au. FIRST REPORT - PROPERTY COMMITTEE The First Report of the Property Committee was presented by Deputy Reeve Neukammand adopted on motion of Deputy Reeve Neukamm and Reeve Willsey. Moved by Reeve Monteith Seconded by Reeve Perovich That Application T6/84 by Robert J. Ketchum, owner of premises known as Lot II, N.D.R., Township of Southwold, to clear 12,980 square metres of trees be granted and that the clearing be done by June 20, 1985. - Carried. 207 7 - County Council, June Session 1984 Moved by Deputy Reeve Neukamm Seconded by Reeve Lavereau That William W. Johnson, of William W. Johnson & Associates, Barristers and Solicitors, 651 Talbot Street, ST. THOMAS, Ontario NSP le9, is hereby appointed as Counsel for the Municipal Council of the Corporation of the County of Elgin, to represent their interests at the Canadian Transport Hearing in respect of the matter of objections filed pursuant to Section 27 of The National Transportation Act, R.S.C. 1970, C.N-I7 as amended in respect of a proposal by the Canadian National Railway Company and Canadian Pacific Limited etc., being held in St. Thomas, Ontario, commencing June 18th, 1984. - Carried. Moved by Reeve Stewart Seconded by Deputy Reeve Volkaert That By-Law No. 84-23 "Being a By-Law for the Regulation of Traffic" be read a first time. - Carried. Moved by Deputy Reeve Volkaert Seconded by Reeve Smyth That By-Law No. 84-23 be read a second time. - Carried. Moved by Reeve Smyth Seconded by Reeve Stewart That By-Law No. 84-23 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Sheils Seconded by Reeve Willsey That By-Law No. 84-24 "Being a By:""Law to Authorize the Warden and Clerk to Sign a Deed to Convey Land in the Township of Norfolk to Jack N. Smyth" be read a first time. - Carried. Moved by Deputy Reeve Wakeling Seconded by Reeve Lavereau That By-Law No. 84-24 be read a second time. - Carried. Moved by Deputy Reeve Wakeling Seconded by Reeve Lavereau passed. That By-Law No. 84-24 be read a third time and finally - Carried. Moved by Reeve Hodgson Seconded by Reeve Brooks That By-Law No. 84-25 "Being a By-Law to Establish the Rate of Pay for Certain Employees in the Homes for Senior Citizens" be read a first time. - Carried. Moved by Reeve Coles Seconded by Reeve Lashbrook That By-Law No. 84-25 be read a second time. - Carried. :I - 8 - Moved by Deputy Reeve Ford Seconded by Reeve McWilliam That By-Law No. 84-25 be Tead a third time and finally passed. - Carried. Moved by Reeve Haddow Seconded by Reeve Fleck That By-Law No. 84-26 "A By-Law to Confirm Proceedings Municipal Council of the Corporation of the County of Elgin June Session, 198411 be read a first time. of the at the - Carried. Moved by Deputy Reeve Ford Seconded by Reeve Haddow That By-Law No. 84-26 be read a second time. - Carried. Moved by Reeve McWilliam Seconded by Deputy Reeve Ford That By-Law No. 84-26 be read a third time and finally passed. - Carried. Moved by Reeve Hodgson Seconded by Reeve Caverly That we do now adjourn (4:47 P.M.) to meet again on September 19th, 1984 at 10:00 A.M. - Carried. G. C. Leverton, Clerk. E. H. Marr. Warden. 209 COUNTY GOVERNMENT COMMITTEE REPORT June Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1. That we recommend that we order 38 3' x 6' County flags (five colours) through Canadiana Textiles at a price of $37.86 each, plus federal and provincial sales tax. 2. That the resolutions from the Township of Delhi (Correspondence #2) re: tobacco industry be endorsed. 3. That the resolution frarothe Township of Goulbourn (Correspondence #5) re: Unconditional Grants Program, be endorsed. :See lendment ~low 4. That we recommend that the function of land severances be delegated to the local municipalities, as soon as possible, and that a by-law be presented to County Council at the June Sessiori. 5. That the resignation from Mrs. B. L. Dixon as Secretary-Treasurer of the Land Division CommiFtee, effective July 4th, 1984, be accepted with regret. 6. That the. request from the Goderich Laketown Band (Correspondence #10) for informationre: County and use of County Crest in their Bicentennial Celebrations be consented to. 7. That Correspondence #1, 3, 4, 6, 7, 8, 11, 12 and 13 be filed. 8. That the Clerk-Treaslirer's Office take out subscrip- tions with the Dutton Advance, Aylmer Express, Mercury Sun and Port Stanley Chronicle. 9. That the Clerk-Treasurer's Office not engage in the sale of items relating to the International Plowing Match or any other items. ALL of which is respectfully submitted. [~;y~ * Item #4 was amended by deleting it from the Report. COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT JUNE SESSION 1984 TO THE WARDEN AND MEMBERS OF THE COUN'l"l OF ELGIN COUNCIL YOUR ROAD CQMMITl'EE REPORTS AS FOLLOWS: 1. Robert E. Davies, Assistant Engineer has resigned, effective June 27th, he will become Director of Roads for the Region of. Haldtmand-Norfolk. 2. Tenders for asphalt paving have been accepted as follows: (a) Walmsley Bros. Limited of London for asphalt paving on: (i) County Road #36 from Highway 113 southerly t.o work completed in 1983. (it) County Road #45 from the Rodgers Side Road to Highway :jfl3. (11i) County Road #53 (Elm Street) from:H1-ghway #3 to the Elm Street Bridge. All at a tendered price of $153,725. Walmsley Bros. Limited tender was the lowest of 2 tenders received. (b) Walmsley Bros. Limited at $29,205' for base asphalt for Wellington and Victoria Streets in the Village of Port Burwell. Again Walmsley Bros. Limited were the lowest of 2 tenders received. (c) The tender of Towland (London) 1970 Limited at $42.402 was accepted for asphalt base on County Road #22 and for an asphalt sand pile pad at the White Station Garage. Towland (London) 1970 Limited was the lowest of 3 tenders received. 3. We have accepted the bid of MCAsphalt lndustries Limited for RSlK Asphalt Emulsion at 90 cents per gallon, plus Provincial Sales Tax, F.O.B. their terminal in Port Stanley. They will deliver to any location in the County for 3 cents extra per gallon. Their bid was the lowest of 3 bids received. Continued . . . . e dment w. 211 COUNTY OF ELGDl ROAD COMMITTEE FIRST REPORT --JUNE SESSION 1984 PAGE 2. 4. We have purchased a used John Deere JD 544B 2% cubic yard loader from South~st Tractor Incorporated of London with the County's JCB Loader as a trade_in for a net difference of $27,500, plus Provincial Sales Tax. The JOB Loader was in poor condition and the loader purchased will be sufficient for the County's needs for several years. WE RECOMMEND 1. That an Assistant Engineer be hired and the County Road Committee be given the authority to do so. ALL OF WHICH IS RESPECTFULLY SUBMITTED (7 .~ ,,0/ fi' /' .. /.4t""t/; '/()?,,/-y- t<; cHAIRMAN . r:~/ ;y, 7'-t-,~ * Recommendation #1 was amended by altering 'Road Committee' to 'Personnel Committee' and the following added to the end of the paragraph 'and that the Clerk be instructed to prepare a by-law for the September Session to ratify the hiringl. 2 HOMES FOR SENIOR CITIZENS COMMITTEE REPORT June Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Homes for Senior Citizens Committee reports as follows: 1- half-day Citizens That the Deputy Secretary-Treasurer receive a holiday and mileage for attending Homes for Senior Committee meetings in the everiing. 2. That the Nurse1s Aide on the midnight shift at Terrace Lodge has been reduced by one. 3. That one Registered Nurse be hired at Elgin Manor. 4. That the five members of management be permitted to attend the Homes for the Aged Converition, September 9, 10 and 11, 1984, at the Constellation Hotel in Toronto. ALL of which is respectfully submitted. ~~/Mft-- E. Neukamm, Chairman. ~X~ ",IV LIBRARY BOARD REPORT June Session To the Warden and Members of Elgin County Council, The Library Board reports as follows: 1. That the Straffordville Library will open on June 16th, 1984. 2. -That the branch rent for the year 1984 has been raised to $1,000.00 per year subject to the agreement from the individual municipalities to accept this increase. 3. That two more hours will be added to the Port Burwell Library wee~ bringing the total to ten hours per week. ALL of which is respectfully submitted. ,9- -., --11e~ mes Sheils, Chairman. ~%~ COUNTY TREASURER'S REPORT June Session, 1984 To the Warden and Members of the Elgin County Council, I beg to submit the following statement of Revenue and Expenditure for the period January 1st to May 31st, 1984. (This statement reflects accrual adjustments, made by our auditor for items paid or received in 1984 which pertained to the year 1983): REVENUE Workers' Compensation (Pre-Levy) Employee Deductions County Rates Interest Received County Roads Elgin-St. Thomas Health Unit Miscellaneous Revenue Land Division Committee - Revenue Court House Recoveries Recovery of Rentals Welfare Administration Welfare Benefits General Support Grant Resource Equalization Grant Elgin Manor Home For The Aged - Budget Write-Off of Taxes EXPENDITURE Due From 1985 International Plowing Match Committee Supplementary Taxes Council Members Administration Administration Buildings Court House Maintenance Grants Miscellaneous Expense County Roads Children's Aid Society Terrace Lodge Home For The Aged - Budget Debenture Debt - Interest Interest On Loans Agricultural Registry Office Elgin-St. Thomas Health Unit - Budget County Library Land Division Committee Welfare Administration Welfare Benefits Elgin County Pioneer Museum Hospital Board and District Health Council St. Thomas Suburban Road Commission GENERAL BANK ACCOUNT Balance in Bank and On Hand January 1st, 1984 Receipts Expenditures Balance in Bank and On Hand May 31st, 1984 $ 42,956.92 97,780.06 596,609.48 2,165.01 850,846.48 7,431.00 10.00 5,105.00 389.36 17,085.05 17,465.88 263,092.37 72,129.00 122,185.00 116,440.60 95.06 $2,211,786.27 11,500.00 364.01 35,957.89 42,985.30 10,461.47 22,681. 45 1,099.23 54.36 1,179,587.61 46,344.03 133,360.62 25,520.00 11,376.79 9,175.78 1,107.21 72,214.00 245,312.86 9,083.35 53,056.07 361,139.75 908.91 762.76 439.48 $2,274,492.93 $ 11,702.71 6,761.930.23 6,773,632.94 6,178,123.53 $ 595,509.41 <::10 - 2 - ELGIN MANOR Balance in Bank and On Hand January lsts 1984 Receipts Expenditures Balance in Bank and On Hand May 31st, 1984 $ 0 990,017.46 $990,017.46 993,082.46 $ 3,065.00 DID TERRACE LODGE Balance in Bank and On Hand January 1st, 1984 Receipts $ 0 485,288.57 $485,288.57 487;923~90 $2;635.33 DID Expenditures Balance in Bank and On Hand May 31st, 1984 ALL of which is respectfully submitted. ..,.......d""<-~"'-....~.. ~ ~ G. C. Leverton, County Clerk and Treasurer. , TREASURER 1 S STATEMENT ON REMUNERATION AND EXPENSES June Session, 1984 To the Warden and Members of the Elgin County Council, I beg to submit the following itemized statement of the remuneration, mileage and expenses, paid to each Member of Elgin County Council, during the calendar year ending May 28th, 1984: Remuneration and Mileage Council, Committee and Outside Boards Conventions By-Law No. 79-1 By-Law No. 83-50 By-Law No. 83-45 By-Law No. 82-50 Paid To * By-Law No. 83-44 ~ + Brooks, R. G. $ 1,315.16 (1) 564,48 $ 1,879.64 Caverly, W. R. 2,082.54 2,082.54 Coles, R. F. 1,603.46 1,603.46 Emerson, K. C. 850.94 850.94 Fleck. J. R. 1,116.40 1,116.40 Ford, A. K. 1,999.79 1,999,79 Haddow, R. 1,124.47 1,124.47 Hodgson, J. W. 1,923,38 1,923.38 Lashbrook, T. H. 1,494.61 1,494.61 Lavereau, R. J. 1,684.77 1,684.77 Marr, E. H. * 6,419.31 (2) 1,003.96 7,423.27 Martyn, W. A. 1,344.20 1,344.20 Monteith. K. E. 1,901. 81 (1) 439.48 2,341.29 McWilliam. D. A. 2,071.86 2,071.86 Neukamm, E. 1,406.31 (1) 439.48 1,845.79 Pearson, D. H. 993.96 993.96 Perovich, D. 2,058.75 (1) 564.48 2,623.23 Purcell, R. F. 1,256.20 1,256.20 Sheils, R. J. 1,601.70 1 ,60L 70 Stewart, M. H. 1,903.90 1,903.90 Smyth. J. N. 1,775.42 (1) 564.48 2,339.90 Vojin, S. P. 1,806.39 1,806.39 Volkaert, J. A. 1,271.18 1,271.18 Wakeling, J. L. 1,345.09 1,345.09 Willsey, C. R. 1,054.44 (1) 564.48 1,618.92 TOTAL $43,406.04 (8) $4,140.84 $47,546.88 + ( ) indicates number of conventions attended ALL of which is respectfully submitted. ...-.;r-e. ....' - "-<..<.~ G. C. Leverton, County Treasurer. ~17 TREASURERtS STATEMENT ON REMUNERATION AND EXPENSES June Session, 1984 To the Warden and Members of the Elgin County Council, I beg to submit the following itemized statement of the remuneration, mileage and expenses, paid to persons appointed to outside boards, during the-calendar year ending May 28th, 1984, as authorized by the following By-Laws: Remuneration ~ Appointed To and Mileage Conventions ~ By-Law No. 79-1 Auckland, A. W. St. Thomas Suburban Roads Commission $ Z2.,..QQ $439.48 $ ~ By-Law No. 79-1 By-Law No. 82~50 Lyons, H. I. Elgin County 294.40 294.40 Miskelly, A. T. Library Board 210.12 210.12 Morrison, C. ~ 369.88 ~ 874.40 By-Law No. 82-50 By-Law No. 83-27 By-Law No. 83-52 By-Law No. 84-6 Benner, M. C. Land Division 404.48 404.48 Carroll, L. R. Committee 458.76 458.76 Littlejohn, A. B. 142.56 142.56 McKinlay, J. V. 455.32 455.32 Tufford, N. G. 378.04 378.04 1;839;16 1,839~16 TOTAL $~,]_~8.56 $~ $3,228.04 ALL of which is respectfully submitted. ~...,.,,-c...c.Y"""'/ G. C. Leverton, County Treasurer. AGRICULTURAL COMMITTEE REPORT June Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Agricultural Committee reports as follows: l~ The Agricultural Committee recommends to County Council that a resolution be passed That Application T6/84 by Robert J. Ketchum, owner of premises known as Lot 11, N.U.R., Township of Southwold, to clear 12,980 square metres of trees be granted and that the clearing be done by June 20, 1985. 2. That the account to date with Gunn & Associates in the amount of $153.23 be paid. ALL of which is respectfully submitted. :;.7J't,-V' ft;4fAf M. H. te;art, Chairman. ~4'~ Co I " PERSONNEL COMMITTEE REPORT June Session, 1984 FIRST REPORT To the Warden and Members of the Elgin Co~nty Council, The Personnel Committee reports as follows: 1. That Correspondence #1 and 2 be filed. 2. That we recommend that a 3'70 rates for the following Terrace Lodge paid effective April 1st, 1984 - ~ U!:. increase in the hourly non-union positions be 2 YR. ~ Relief Cook Supervisor $8.87 $8.98 $9.08 $9.20 Recreation Director and Craft Supervisor 8.82 8.92 9.03 9.14 3. That the County pay both shares of the shortage of $54.36 for Canada Pension Plan deductions for the year 1983, caused by incorrect deductions on vacation pay for part-time employees. 4. That the Clerk-Treasurer advertise for a part-time person for Bookkeeping work and one for the part-time position of Secretary-Treasurer of the Land Division Committee and that the Personnel Committee be authorized to interview and hire same, with a by-law to be presented at the September Session to ratify the hiring. ALL of which is respectfully submitted. ... '=.J. d\..-Y~ -' D. A. McWilliam, Chairman. ~.Jy~ PROPERTY COMMITTEE REPORT June Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Property Committee reports as follows: 1. That the tender of Toni VanMillingen in the amount of $210.00 be accepted for the purchase of the oak wood from the Registry Office. 2. That the Elgin Law Association be advised that the status of the Court House with respect to the lease with the Ministry of Government Services has not been resolved. 3. That the account from C. A. Ventin Architects for work to date re: the Court House in the amount of $14,000.00 be authorized for payment. ALL of which is respectfully submitted. /. /" -,h,J ~R"U,y,,{ E. Neukamm, Acting Chairman. ~/I~ 221 COUNTY OF ELGIN By-LAW No. 84-23 "BEING A BY-LAW FOR THE REGULATION OF TRAFFIC." The Municipal Council of the Corporation of the CQunty of Elgin enacts as follows: PART "A" 1. DEFINITIONS in this By-Law "AUTHORIZED SIGN" means any sign or device placed or erected on a highway under the authority of this By-Law by the County Engineer, for the purpose of regulating, warning or guiding traffic. "BICYCLE" is a vehicle as defined under The Highway Traffic Act. "BOULEVARD" shall be construed to mean that portion of every high- way within the limits of the County of Elgin which is not used as a sidewalk or a travelled roadway. "BUS STOP" means a part of a highway designated as a point at which buses stop to take on or let off passengers. "COMMERCIAL MOTOR VEHICLE" means a motor vehicle. having permanently attached thereto a truck or delivery body and includes ambulances, hearses, casket wagons, fire apparatus, buses and tractors used for hauling purposes on highways. "CORNER" with reference to a highway intersection means the point of intersection of the prolongation of the lateral curb lines or in the absence of curbs the prolongation of the edges of the road- ways. "CORPORATION Elgin. COUNTY" means the Corporation of the County of "COUNCILII means the current Municipal Council of the Corporation of the County of Elgin. "CROSSWALK" means, (i) that part of a highway at an intersection that is included within the connections of the lateral lines of the side- walks on opposite sides of the highway measured from the curbs, or, in the absence of curbs, from the edges of the roadway, or (ii) any portion of a roadway at an intersection or elsewhere distinctly indicated for pedestrian crossing by signs or by lines or other markings on the surface. "CURBLINE" means, where the curb is constructed, the line thereof, where no curb is constructed "curbline" shall be construed as meaning the edge of the travelled portion of the highway. "DRIVEWAY II means improved land on a highway which provides vehic- ular access from the roadway to a laneway or a parking area on adjacent land. "GROSS WEIGHT" means the combined weight of vehicle and load. "HIGHWAY" includes a common and public Highway, Street, Avenue, Parkway, Driveway, Square, Place, Bridge, Viaduct or Trestle, any part of which is intended for or used by the general public for passage of vehicles and includes the area between the lateral property lines thereof. - 2 - 1. DEFINITIONS (continued) "HOLIDAY" includes Sunday, New Year's Day, Good Friday, Easter Monday, Victoria Day, Dominion Day, the day proclaimed as a Civic Holiday by the Corporation, Labour Day, Thanksgiving Day, Remembrance Day, Christmas Day, Boxing Day, the day proclaimed as the Birthday or day fixed by proclamation of the Governor General for the celebration of the birthday of the reigning sovereign, and any day appointed by proclamation of the Governor General or the Lieutenant-Governor-In-Council as a public holiday or for a general fast or thanksgiving and the next following day when any such holiday falls on a Sunday, and any day appointed by procla- mation of County Council. "INTERSECTION" means the area embraced within the prolongation or connection of the lateral curblines or, if none, then of the lateral boundary lines of two or more highways that join one another at an angle, whether or not one highway crosses the other. llLANEWAY" means improved land adjacent to the highway which pro- vides access from the highway to a parking area on adjacent land. "LOADING ZONEII means the part of a highway set apart for the exclusive purpose of parking a vehicle to load or unload the same. "METERED PARKING SPACEII means a parking space for which a meter or other mechanical device is provided or any space adjacent to which a parking meter or other mechanical device is located. "MOTOR VEHICLE" includes an automobile, motorcycle, motor-assisted bicycle and any other vehicle propelled or driven otherwise than by muscular power, but does not include the cars of electric or steam railways, or other motor vehicles running only upon rails, or a motorized snow vehicle. traction engine, farm tractor, self- propelled implement of husbandry or road building machine. "M.T.C.lI means the Ministry of Transportation and Communications of the Province of Ontario. "OFFICER" means the By-Law Enforcement Officer of the County or any other person authorized by Council and charged with the enforcement of this By-Law. "OFFICIAL SIGN" means a sign approved by the Minis try of Trans- portation and Communications. "PARK" or "PARKING", when prohibited, means the standing of a vehicle, whether occupied or not, except when standing temporar- ily for the purpose of and while actually engaged in loading or unloading merchandise or passengers. "PARKING METER" means a device that shall indicate thereon the length of time during which a vehicle may be parked which shall have as a part thereof a receptacle for receiving and storing coins, a slot or place in which such coins may be deposited, a timing mechanism to indicate the passage of the interval of time during which the parking is permissible and which shall also display a signal when said interval of time shall have elapsed. "PARKING METER COVER" means a hood, bag or other covering for a parking meter that is placed over a parking meter by an authorized official to indicate that a parking meter is not to be used. "POLICE OFFICER" means a member of the Police Force having juris- diction in the area. I1ROADWAY" means the part of the highway that is improved, designed or ordinarily used for vehicular traffic, but does not include the shoulder, and, where a highway includes two or more separate road- ways. the term "roadway" refers to anyone roadway separately and not to all of the roadway collectively. ~23 - 3 - 1. DEFINITIONS (continued) "SIDEWALK" includes all such parts of a highway as. are set aside by the Corporation for use of pedestrians or use by the general public for the passage of pedestrians. "STAND" or "STANDINGlI~ when prohibited~ means the halting of a vehicle, whether occupied or not, except for the purpose of and while actually engaged in receiving or discharging passengers. "STOPIl or ITSTOPPING", when prohibited, means the halting of a vehicle, even momentarily, whether occupied or not, except when necessary to avoid conflict with other traffic or in compliance with the directions of a constable or other police officer or of a traffic control sign or signal. ~ means that where any expression of time occurs or where any hour or other period of time is stated, the time referred to shall be standard time except in periods when daylight saving time is in effect, in wh~ch periods, it shall be daylight saving time. "TRAFFIC CONTROLSIGNALII means any device, manually, electrically or mechanically operated for the regulation or control of traffic. "U-TURNII means the turning of a vehicle within a roadway so as to proceed in the opposite direction. "VEHICLE" includes a motor vehicle, trailer, traction engine, farm tractor, road-building machine and any vehicle drawn, propelled or driven by any kind of power, including muscular power, but does not include a motorized snow vehicle, the cars of electric or steam railways running only upon rails. 2. ABBREVIATIONS In the Schedule to this By-Law the fallowing abbreviations and symbols stand for the words respectively set forth opposite thereto as follows - (a) Ave. Blvd. PL St. Cres. Ct. Dr. Rd. (b) mm em m km/h kg (e) A.M. P.M. 3. DISTANCES Avenue Boulevard Place Street Crescent Court Drive Road Millimetre Centimetre Metre Kilometres Per Hour Kilograms Ante Meridian Post Meridian. Where a distance is used in this By-Law as part of a prohibition of parking or stopping within a specified distance of an object, structure, land or a part of a highway, such distance shall be measured; (a) from the projection of the nearest curbline or edge of road- way in the direction stated unless it is specifically stated otherwise, and along the curb or edge of the roadway to a point in s~ch curb or edge of roadway opposite such object, structure, land or part of a highway, unless the context otherwise requires, and (b) 4 - 4 - 3. DISTANCES (continued) (c) from such object, structure, land, or part of a -highway in all directions, and (d) all distances/dimensions are measured in the metric measure- ment of metres or as otherwise indicated. 4. INTERPRETATION - GENERAL In this By-Law (a) words purporting the singular number or the masculine gender only include more persons, parties or things of the same kind that one and females as well as males and the converse. (b) a word interpreted in the singular number has a corresponding meaning when used in the plural. (c) "May" shall be construed as imperative. PART "B" GENERAL TRAFFIC 5. APPLICATION OF BY-LAW This By-Law applies to all highways under the jurisdiction of the Corporation of the County of Elgin. 6. AUTHORITY TO ENFORCE THIS BY -LAW It shall be the duty of the By-Law Enforcement Officer to enforce the provisions of this By-Law. It shall also be the duty of all other officers appointed by the Municipal Council of the Corpo- ration of the County of Elgin to enforce all the non-moving violations of this By-Law. 7. AUTHORITY TO IMPLEMENT TEMPORARY PROVISIONS The County Engineer and/or the By-Law Enforcement Officer are hereby given authority as the occasion arises and when required in order to assist in the care of moving traffic, to set apart and indicate or designate on highways in the County space or spaces for the parking of a vehicle or vehicles by causing lines to be painted. signs to be erected or otherwise upon the pavement. curbs or surface of the roadway or immediately adjacent thereto. or on the highway or highways or portions of highways, as a temporary provision for the restriction of parking on highways or portions of highways and to make such other temporary provision for directing the traffic as may be necessary. Such temporary changes shall not be effective after the next subsequent Council Meeting unless confirmed by resolution of the Council at such Meeting, which resolution shall stipulate the length of time such change(s) shall be in effect. 8. BY-LAW SUBJECT TO THE HIGHWAY TRAFFIC ACT The prov1s1ons of this By-Law are subject to the provisions of The Highway Traffic Act. 9. DISPLAYING FOR SALE No person shall park any vehicle on any highway for the purpose of displaying the same for sale. "''''0 5 - 10. EMERGENCY FIRE REGULATIONS No driver of any vehicle shall drive his vehicle within 150 Metres of any building which is on fire; nor shall he drive his vehicle over or across any line of a hose laid by the Fire Department, and at the directive of the Fire Chief for the area, the Police authority shall place signs on the highway on which the building on fire is situated, and any adjoining highways which may be deemed necessary for the purpose, closing such parts of highways to traffic until the fire is out, and no driver of any vehicle shall pass such sign or approach nearer to the fire than such sign. 11. EXEMPTION - MUNICIPAL VEHICLES PERFORMING WORK ON HIGHWAYS The provisions of Part "c" of this By-Law do not apply to vehicles of the Corporation where such vehicles are actually engaged in the performance of cleaning, maintenance, repair, construction, snow removal or other work on any highway. 12. FUNERALS AND PARADES No person shall drive any vehicle, except emergency vehicles, between the vehicles in any duly authorized parade or funeral procession on any highway, provided the vehicles in such parade or procession are properly designated. 13. INTERFERENCE WITH AUTHORIZED/OFFICIAL SIGNS AND PARKING METERS No person shall alter, deface, remove or destroy any sign erected by the County or any pavement lines or other marks for guiding the parking of vehicles or the regulations of traffic, or deface, injure, tamper with, open, wilfully break, destroy or impair the usefulness of any parking meter, and no person shall alter, interfere with, or change the position of any such sign, line or other mark or parking meter; unless he has beencluly authorized so to do. 14. OBEDIENCE TO ALL PARKING METERS, SIGNS, TRAFFIC REGULATIONS AND ST(~NAT.~ It shall be the duty of all persons using the highways to observe the directions indicated by all permanent or temporary signs erected or placed for the purpose of regulating or directing traffic. 15. PLAYING ON PAVEMENTS No person shall engage in any game or sports activity upon a roadway and no person upon roller skates, or sleigh, express wagon or riding in or by means of any coaster, toy vehicle or similar device go upon any roadway. 16. PROHIBITION OF THE REPAIRING, WASHING, WAXING OR GREASING OF VEHICLES No person shall make use of the roadway for the purpose of washing, waxing, greasing or repairing any vehicle, except such emergency repairs as are necessary to enable the vehicle to be removed from the highway and disabled vehicles shall be removed or caused to be removed from the highway by the driver or owner without delay. 17. RULES OF THE ROAD NOT PROVIDED FOR IN THE HIGHWAY TRAFFIC ACT No driver of any vehicle shall drive within, upon. across or along any sidewalk, path or boulevard except at a driveway. 18. SCHEDULE ADOPTED The Schedule referred to in this By-Law shall form part of this By-Law and each entry in a column of such a Schedule shall be read in conjunction with the entry or entries across therefrom, and not otherwise. ,0 - 6 - 19. UNAUTHORIZED SIGNS No person shall place, maintain or display on any highway any unauthorized device which is an imitation of, or purports to be, or resembles any official sign or signal, or which purports to direct parking or the movement of traffic or the actionS of operators of vehicles. Any such device shall be deemed a public nuisance and any Police or other Officer authorized to enforce this By-Law may remove the same without notice. PART "e" REGULATED PARKING 20. GENERAL PARKING REGULATIONS No vehicle shall be permitted to stop: 1. On any sidewalk, crosswalk or boulevard; 2. In front of or within 1 Metre of any lane, driveway or alley entrance; 3. Except at points where parking is otherwise designated, with the right hand wheels of the vehicle at a greater distance from the curbline than 0.3 of a Metre or in Winter, subject to Subsection (5), as nearly within such distance as the conditions of the highway permit; 4. On the roadway side of a vehicle stopped or parked at the edge or curb of a highway; S. At the edge or curb on the left side of the roadway having regard to the direction such vehicle was proceeding except where parking is permitted on the left-hand side of the roadway of a highway designated for one-way traffic; 6. In such position as to obstruct traffic; 7. Within 8 Metres of any Fire Hall on the side of the highway on which the Fire Hall is located or within the 30 Metres of such Fire Hall on the opposite side of the roadway; 8. On any street within 9 Metres of the production of the curhline of any intersecting street except where such inter- section is visibly and lawfully designated as a "Bus Stop" at which intersection all vehicles shall be parked in 8ccordance with the instructions set out on the designating sign or signs; 9. On any bridge, subway and/or any approach thereto; 10. Within 3 Metres of the point of the curbline which ~s nearest any fire hydrant; 11. Within 2 Metres of the space on the same side of the highway directly in front of the entrance to church, hospital, hotel, theatre, hall or other public building where large rIumbers of people assemble, except while actually taking on ordis- charging passengers, other than a bus, in a bus stop, or other than a taxi-cab in a taxi~cab stand, when any such stop or stand has been officially designated and appropr~ately signed; 12. Within 15 Metres of an intersection with Signal Lignt Traffic Control System installed; 13. Within 15 Metres of the nearest rail of a level Rai1way Crossing; 14. In a position or place that prevents or is likely to prevent the removal of any vehicle already parked on the hi~hway. 21. SPECIFIC PARKING REGULATIONS When appropriate signs have been erected and are on diSF'lay; No person shall park a vehicle between 8:30 A.M. and 4:30 P.M. upon the side of the street adjacent to any school property. 227 - 7 - 22. MAXIMUM PARKING TIME LIMITS Any non-commercial motor vehicle shall not remain parked or standing for a longer period than five (5) hours and no commer- cial motor vehicle shall be parked or standing for a longer period than two (2) hours upon any part of any Highway in the County of Elgin. 23. OVERNIGHT PARKING ON COUNTY ROADS Notwithstanding any other provisions of this Section, no vehicle shall remain parked or standing upon any part of any street in the County of Elgin between the hours of 3 olclock A.M. and 5 olclock A.M. 24. PARKING ON ONE-WAY STREETS Where Counei-t, under this By-Law, has designated certain streets as one-way streets and parking is permitted on both sides of such one-way streets, vehicles parking on the left-hand side of the street, shall park with the left-hand wheels of the vehicle at not more than 0.3 of a Metre from the curbline, or in Winter, as nearly within such distance as the conditions of the highway permit. 25. NO PARKING Where appropriate signs are erected and are on display no person shall park a vehicle on any highway and between the limits set out respectively in Schedule "A" to this By-Law. PART "D" TRAFFIC REGULATIONS 26. BUS STOPS (1) Buses operating over any highway in the County of Elgin shall take on or discharge passengers only on the right- hand side of the bus. When stopping all buses shall stop in such manner as not to obstruct traffic. (ii) When an authorized Bus Stop Sign is on display no vehicle shall stand any closer than 15 Metres before the said sign. 27. REGULATIONS FOR BICYCLES. MOTORCYCLES AND MOTOR ASSISTED BICYCLES No person shall ride a bicycle with a wheel or wheels more than 510 mm in diameter with a tire size of 510 mm x 45 mm upon any sidewalk in the County. PART liE" OFFENCES AND PENALTIES 28. OFFENCE (a) Every person, including a corporation, who contravenes any provision of this By-Law is guilty of an offence. (b) The owner of a vehicle that is parked, stopped or left standing in contravention of this By-Law is guilty of an offence and on conviction thereof is liable to a fine unless the oWner proves to the satisfaction of the Court that, at the time of the offence, the motor vehicle was in the posses- sion of another person without the owner's consent, whether expressed or implied. 3 - 8 - 29. ENFORCEMENT Where a By-Law Enforcement Officer believes that an offence may have been committed pursuant to any Section of this By-Law, the Officer may: (1) in respect of offences set out in Part "C" of the By-Law, issue a ticket which is in compliance with the requirements of Section 30 herein; or (ii) in respect of all other offences set out in the By-Law, issue a ticket in the prescribed form-or issue process in accordance with all the requirements contained in Part I of the Provincial Offences Act, R.S.O. 1980, Chapter 400 or Part III of the said Act. 30. DUTY OF OFFICER (1) Where a vehicle is found parked or standing in contravention of the parking or standing provisions of this By-Law, the By-Law Enforcement Officer or other Officers so finding the vehicle shall attach to the vehicle a parking ticket in the form of a serially numbered notice stating: (a) the licence number and a concise description of the vehicle; (b) that the vehicle is unlawfully stopped or parked as the case may be; (c) the date, time, place and nature of the alleged offence; (d) where metered parking spaces are provided, the number or other adequate description of each parking meter which indicates that the vehicle occupying such metered parking space or portion thereof is or has been parking in violation of any of the provisions of this By-Law; (e) that the owner or operator thereof may report to the County Office within two (2) days. exclusive of Saturdays, Sundays and holidays after the day when the ticket is attached, to make a.voluntary payment of a penalty in the amount of $5.00; (f) that in the event of a failure to so report and make such payment, a Summons will be issued under The Summary Convictions Act. or in the event that Part II of the Provincial Offences Act shall have come into force and effect, under the Provincial Offences Act, and that this procedure may result in an increased penalty. 31. VOLUNTARY PAYMENT OF PENALTIES AND FEES The owner or operator of the vehicle may, within two (2) days exclusive of Saturdays, Sundays and holidays, after the day when the ticket is attached to the vehicle, pay to the Office of the County Treasurer or other designated official on duty at the County Offices, and to such Treasurer, or any other person des- ignated by him to receive such payment, the sum set out on the face of the parking ticket which shall be accepted as the payment of the penalty in full satisfaction in respect of the alleged offence and a receipt therefore shall be given to the person making the payment. 32. THE ONTARIO PROVINCIAL OFFENCES ACT (a) Where, pursuant to Paragraph 29(ii) of this By-Law, process is issued under Part I or Part III of the Provincial Offences Act, the procedure of the said Act shall apply. 229 - 9 32. THE ONTARIO PROVINCIAL OFFENCES ACT - (continued) (b) Where a ticket is issued pursuant to Paragraph 29(i) of this By-Law, and a voluntary payment is not made in accordance with the procedure provided in Section 31, the procedure of the Summary Convictions Act shall apply, or if Part II of the Provincial Offences Act shall have come into force and effect, the procedure of that Act shall apply. In either event, the penalty recoverable may be greater than that designated on the face of the ticket. 33. FORMER BY-LAWS REPEALED That By-Laws No. 83-25 and 83-37 and all other By-Laws pertaining to the regulation of traffic on highways in the County of Elgin that are inconsistent with the terms of this By-Law be and the same are hereby repealed. READ a first time this 20th day of June 1984. READ a second time this 20th day of June 1984. READ a third time and finally passed this 20th day of June 1984. G. C. Leverton, Clerk. ~;y~- ~~ E. H. Marr, Warden. J SCHEDULE II An By-Law No. 84-23 NO PARKING ZONES 1. (a) County Road #2 is the road allowance known 85 Main Street in the Village of West Lome. (b) County Road #3 is the road allowance known as Furnival Street in the Village of Rodney. (c) County Road #8 is the road allowance and the road allowance as diverted known as Main Street south in the Village of Dutton. (d) County Road #14 is the road allowance between the Townships of Dunwich and Southwald opposite Concessions IV and V South of A, Dunwich. (e) County Road #15 is the road allowance known as Main Street north in the Village of Dutton. (f) County Road #16 is the road allowance known as Talbot Road East Branch opposite Lots 18 and 19 in the Township of Southwald. (g) County Road #20 is the road allowance between Lots 18 and 19, North and South of Talbot Road East Branch and North and South of Talbot Road North Branch in the Township of Southwold. (h) County Road #21 is the road allowance known as Warren Street in the Village of Port Stanley. (i) County Road #25 is the road allowance and the road allowance as widened between the Townships of Southwold and Yarmouth opposite Concession B, Southwold. (j) County Road #27 is the road allowance and the road allowance as widened between Concessions III and IV in the Township of Yarmouth. (k) County Road #35 is the road allowance and the road allowance as widened between the Townships of Yarmouth and Malahide opposite Concession V, Malahide. (1) County Road #37 is the road allowance known as the Townline Road between the Townships of South Dorchester and North Dorchester. (m) County Road #38 is the road allowance known as Talbot Road in the Hamlet of Straffordville in the Township of Bayham. (n) County Road #40 is the road allowance between Lots 20 and 21 in Concessions IX and X in the Village of Springfield, (formerly the Township of Malahide). (0) County Road #47 is the road allowance and the road allowance as widened between Lots 3 and 4 in Concessions VII and X in the Township of South Dorchester. (p) County Road #48 is the road allowance and the road allowance as widened between Concessions X and XI, opposite Lots 3 and 4 in the Township of South Dorchester. County Road #49 is the road allowance between Lots 6 and 7 in Concession XII, in the Village of Springfield, (formerly the Township of South Dorchester). (q) 231 - 2 - (r) County Road #52 is the road allowance and the road allowance as widened between Concession X and Range 2 North of Edgeware Road, opposite Lot 20 in the Township of Yarmouth and the road allowance between the Townships of South Dorchester and Malahide now in the Village of Springfield known as Main Street. (5) County Road #53 is the road allowance known as Elm Street and Beech Street in the Town of Aylmer. 2. When properly worded signs have been erected and are on display no person shall park a vehicle on-the highway or part of the highway known as: (0) County Road #2 from the east limit of Wood Street westerly for 195 Metres on the north side of Road #2. County Road #2 within 30.0 Metres of the east limit of Graham Street on the north side of Road #2. (b) (c) County Road #2 within 21.0 Metres of the west limit of Graham Street on the north side of Road #2. (4) County Road #2 within 36.5 Metres of the east l~mit of Graham Street on ~he south side of Road #2. County Road #2 within 21.0 Metres of the west limit of Graham Street on the south side of Road #2. (e) (f) County Road #3 from a point 34.5 Metres north of the north limits of Centre Street, southerly for 67.0 Metres on the west side of Road #3. (g) County Road #3 within 40.0 Metres of the north limit of Queen Street on the east and west side of Road #3. (h) County Road #8 within 8.0 Metres of the north limit of Shackleton Street on the east side of Road #8. (1) County Road #8 within 23.0 Metres of the south limit of Mary Street on the ea~t side of Road #8. County Road #8 within 18.0 Metres of the north limit of Mary Street on the east side of Road #8. (k) County Road #8 from a point 105.7 Metres north of the north limit of Mary Street, northerly for 102.0 Metres on the east side of Road #8. (j) (1) County Road #8 within 8.0 Metres of the north limit of Shackleton Street on the west side of Road #8. (m) County Road #8 within 23.0 Metres of the south limit of Mary Street on the west side of Road #8. (n) County Road #8 within 18.0 Metres of the north limit of Mary Street on the west side of Road #8. (0) County Road #8 from a point 105.7 Metres north of the north limit of Mary Street, northerly for 26.4 Metres on the west side of Road #8. (p) County Road #14 within 38.0 Metres of the south limit of the road allowance between Concessions IV and V, South of A, Township of Dunwich on the west side of ROad #14. County Road #14 within 36.0 Metres of the north limit of the road allowance between Concessions IV and V, South of A. Township of Dunwich on the west side of Road #14. County Road #15 within 203.3 Metres of the north-westerly limit of John Street on the north and south side of Road #15. (q) (r) 2 - 3 - (s) County Road #16 within 9.1 Metres of the east limit of County Road #20 on the north side of Road #16. (t) County Road #16 within 7.6 Metres of the west limit of County Road #20 on the north side of Road #16. (u) County Road #16 within 4.6 Metres of the east limit of County Road #20 on the south side of Road #16. (v) County Road #16 within 9.1 Metres of the west limit of County Road #20 on the south side of Road #16. (w) County Road #20 within 9.1 Metres of the north limit of County Road #16 on the east side of Road #20. (x) County Road #20 within 4.6 Metres of the north limit of County Road #16 on the west side of Road #20. (y) County Road #20 within 27.5 Metres of the south limit of King's Highway #3 on the east side of Road #20. (z) County Road #20 within 9.0 Metres of the south limit of King's Highway #3 on the west side of Road #20. (aa) County Road #20 within 15.0 Metres of the north limit of King's Highway #3 on the east side of Road #20. (bb) County Road #20 within 30.5 Metres of the north limit of King's Highway #3 on the west side of Road #20. (cc) County Road #21 within 15.2 Metres of the east limit of County Road #20 on the north and south side of Road #21. (dd) County Road #21 within 26.5 Metres of the west limit of King's Highway #4 on the north side of Road #21. (ee) County Road #21 within 74.1 Metres of the west limit of King's Highway #4 on the south side of Road #21. (ff) County Road #25 within 82.0 Metres of the south limit of the road allowance between Concessions A and B, Township of Southwold, on the east and west side of Road #25. (gg) County Road #27 from a point opposite the line between Lots 18 and 19, Concession III, Township of Yarmouth, westerly for 360.0 Metres on the north and south side of Road #27. (hh) County Road #27 from a point 97.0 Metres west of the line between Lots 19 and 20, Concession IV, easterly for 200.0 Metres on the north side of Road #27. (it) County Road #27 from a point 302.0 Metres east of the line between Lots 18 and 19, Concession III. easterly for 273.0 Metres on the south side of Road #27. (jj) County Road #35 from the south limit of the road allowance between Concession V and the Gore south of Talbot Road. Township of Malahide, southerly for 805.2 Metres on the east and west sides of Road #35. (kk) County Road #38 within 40.0 Metres of the west limit of King's Highway #19 on the south side of Road #38. (11) County Road #40 within 9.1 Metres of the south limit of County Road #52 on the east and west sides of Road #40. (mm) County Road #47 within 18.3 Metres of the north limit of County Road #48 on the east side of Road #47. (nn) County Road #47 within 29.0 Metres of the north limit of County Road #48 on the west side of Road #47. (00) 233 - 4 - County Road #47 within 41.8 Metres of the south limit of County Road #37 on the west side of Road #47. County Road #48 within 18.3 Metres of the east limit of County Road #47 on the north and south sides of Road #48. County Road #48 within 19.8 Metres of the west limit of County Road #47 on the north and south sides of Road #48. County Road #49 within 15.3 Metres of the north limit of County Road #52 on the west side of Road #49. (pp) (qq) (rr) (5S) County Road #52 from a point 150.0 Metres west of the line between Lots 19 and 20, Range 2, North of Edgeware Road, Township of Yarmouth, easterly for 405.0 Metres on the north and south sides of Road #52. (tt) County Road #52 within 10.4 Metres of the west limit of County Road #49 on the north side of Road #52. (uu) County Road #53 (Elm Street) within 76.3 Metres of the south limit of Beech Street on the east and west sides of Elm Street. (vv) County Road #53 (Beech Street) from the west limit of John Street to the east limit of Elm Street (County Road #53) on the north side of Beech Street. (ww) County Road #53 (Beech Street) within 123.8 Metres of the west limit of John Street on the south side of Beech Street. (xx) County Road #53 (Beech Street) within 21.4 Metres of the east limit of Elm Street (County Road #53) on the south side of Beech Street. 4 COUNTY OF ELGI N By-LAW No. 84-24 "BEING A BY-LAW TO AUTHORIZE THE WARDEN AND CLERK TO SIGN A DEEO TO CONVEY LAND IN THE TOWNSHIP OF NORFOLK TO JACK N. SMYTH." WHEREAS the Corporation of the County of Elgin has agreed to convey to Jack N. Smyth, land no longer required for the acquisition of gravel, being composed of Part of Lot 137 in the First" Range NOrth of Talbot Road, ToWnship of Norfolk. NOW THEREFORE the Municipal Council of the Corpo- ration of the County of Elgin enacts as follows: 1- County of following That the Warden and Clerk of the Corporation of the Elgin are hereby authorized to sign a deed fOr the parcel - ALL AND SINGULAR that certain tract of land and premises situate, lying and being in the Township of Norfolk (formerly in the Township of Houghton). in the Regional Municipality of Haldimand-Norfolk. being composed of Part of Lot 137, in the First Range North of Talbot Road irt the said Township, more particularly designated as Part Four (4) on a Registrar's Compiled Plan registered in the Land Registry Office for the Registry Division of Norfolk (37) as Plan No.1. READ a first time this 20th day of June 1984. READ a second time this 20th day of June 1984. READ a third time and finally passed this 20th day of June 1984. ~~ ~ *,~-<-r>- G. C. Leverton, Clerk. E. H. Marr, Warden. ~db COUNTY OF ELGIN By-LAW No. 84-25 "BEING A BY-LAW TO ESTABLISH THE RATE OF PAY FOR CERTAIN EMPLOYEES IN tHE HOMES FOR SEN10R [ITIZENS." WHEREAS certain positions are not covered by a collective agreement or other by-law; and WHEREAS it is necessary to establish rates of pay fOr these positions. NOW THEREFORE the following rates be, and are hereby adopted: 1. Registered Nurses - Effective October 1st, 1982 - $11.95 per hour Effective October 1st, 1983 - $12.55 per hour Plus a Day Shift Premium of 21* per hour Annual Clothing Allowance of $60.00 (paid quarterly). 2. TERRACE LODGE - Hourly Rates - Effective April 1st, 1984 - ~ ~ ~ l..TIh Relief Cook Supervi 5 or $8.87 $8.98 $9.08 $9.20 Plus Anntial Clothing Allowance of $60.00 (paid quarterly) Recreation Director and Craft Supervisor $8.82 $8.92 $9.03 $9.14 3. That this by-law become effective upon passing. 4. That By-Law No. 83-28 be, and the same is hereby repealed. READ a first time this 20th day of June 1984. READ a second time this 20th day of June 1984. READ a third time and finally passed this 20th day of June 1984. ~~ ~~~ G. C. Leverton, Clerk. E. H. Marr. Warden. 6 COUNTY OF ELGIN By-LAW No. 84-26 "A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE JUNE SESSION, 1984," WHEREAS by Section 9 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of a municipal corporation are to be exercised by its council; and WHEREAS by Subsection 1 of Section 103 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of every Council are to be exercised by By-Law; and WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law. NOW THEREFORE the Municipal Council of the Corpo- ration of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the Corpo- ration of the County of Elgin in respect of each recommen- dation contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meetings held during the June 1984 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 20th day of June 1984. READ a second time this 20th day of June 1984. READ a third time and finally passed this 20th day of June 1984. ~-h~ ~4~ G. C. Leverton, Clerk. E. H. Marr, Warden. i!.~{ September Session - First Day Wednesday, the 19th day of September, 1984 The Elgin County Council met this day at the County Municipal Building, St. Thomas, at 10:00 A.M., in accordance with adjournment. The Warden in the Chair. ROLL CALL - All Members present except: Reeve McWilliam. Moved by Reeve Emerson Seconded by Deputy Reeve Sheils That the minutes of the June 1984 Session of the Elgin County Council be adopted. - Carried. COMMITTEE COMMUNrC~TTnNS AGRICULTURAL COMMITTEE 1. Nora M. Sanders of Gunn & Associates with update on Hydro Transmission Line Hearings. 2. Warden C. Tatham, County of Oxford, with a challenge for the best land saver in Ontario in connection with their 1985 Oxford Land Saver Award. COUNTY GOVERNMENT COMMITTEE~ 1. Township of Yarmouth with notice of the passing of Zoning By-Law No. 2822, under Section 34 of The Planning Act, 1983. 2. Family & Children's Services of St. Thomas and Elgin with an endorsement of a resolution passed at the annual meeting of the Ontario Association of Children's Aid Societies re: child por- nography. 3. Township of Bayham with notice of the passing of Zoning By-Law No. Z125-84, under Section 34 of The planning Act, 1983. 4. Village of Port Stanley Committee of Adjustment with notices of pUblic hearings re: applications for minor variances, set for July 4th and July 30th, 1984. 5. Town of Leamington with resolution requesting the Province to petition the federal government to take action to ensure that savings generated by energy conservation will remain in the hands of the conserver and make public these actions. 6. City of St. Thomas with notice of public meeting concern- ing a proposed zoning by-law amendment, set for July 23rd, 1984, re: 97 Stanley Street. 7. Town of Aylmer with notice of the passing of Zoning By-Laws No. 37-84 and 38-84, under Section 34 of The Planning Act, 1983. 8. Minister of Citizenship and Culture with a copy of Bill 93, An Act Respecting Public Libraries. 9. County of Bruce with resolution requesting the Ministry of Citizenship and Culture to increase funding for County Libra~y Purposes. 10. Village of Rodney with notice of the passing of Zoning By-Law No. 84-9, passed under Section 34 of The Planning Act, 1983. - 2 - COUNTY GOVRRNMENT COMMITTEE - Continued 11. Township of Bayham with notice of the passing of Zoning By-Law No. Z126-84, under Section 34 of The Planning Act, 1983. 12. Minister of Municipal Affairs and Housing with a copy of Bill 102, the Municipal Tax Sales Act, 1984 (First Reading) and requesting comments and suggestions. 13. Township of Malahide with notice of the passing of Zoning By-Law No. 2098, under Section 34 of The Planning Act, 1983. 14. Township of Malahide with a resolution supporting the retention of the consent for a land severance at the County level. 15. earning at 7;30 Township of Yarmouth with notice of a pUblic meeting coo- a proposed Zoning By-Law Amendment set for August 27th, 1984 P.M. re: property located in Lot 2, Concession 4. 16. meet Radio Elgin County Mutual Fire with the Liaison Committee in System. Aid Association with request to the near future re: a County wide 17. Township of South Dorchester with notice-of the passing of Zoning By-Law No. 884, under Section 34 of The Planning Act, 1983. 18. County of Kent advising that to date an account has been received from Mr. Andrew Wright in the amount of $2,261.84 for legal work in connection with the special committee formed to discuss Union Gas franchise agreements. 19. Association of Municipalities of Ontario re: 1985 Member- ship Fees. 20. City of St. Thomas with notice of the passing of zoning By-Law No. 49-84, under Section 34 of The Planning Act, 1983. 21. Mervin L. Riddell, solicitor for the 1985 I.P.M., with a copy of a letter to the Ministry of Revenue asking if a vendor's permit and provincial Sales Tax Number are required to sell souvenirs at the Plowing Match. 22. Village of Dutton with resolution indicating their desire to have severance powers returned to the local municipality and requesting Dunwich and Aldborough to do the same. 23. Village of Port Stanley advising that they do not wish to assume the Land Division responsibilities. 24. Township of Dunwich requesting to have the land division responsibilities delegated to the lower tier governments. 25. County of Oxford with a notice of zone change application for South-West Oxford Township from .Quarry Industrial (M3) and General Agricultural (AZY'to .Open Space a (OS). 26. Township of Malahide with notice of the passing of Zoning By-Laws No. 3002 and 3003 and copies of same. 27. Village of West Lorne with a copy of a resolution con- curring with the recommendations of the Township of Dunwich in the returning of the land division responsibilities to the lower tier municipalities. 28. Township of Southwold with notices of the passing of zoning By-Laws No. 84-20 and 84-Z1 with copies of same. 29. County of Oxford with notice of public meeting re: appli- cation for zone change in the Township of South-West Oxford, set for Tuesday, October 2nd, 1984 at 11:00 A.M. "'''~ - 3 - County Council, September Session 1984 COUNTY GOVERNMENT COMMITTEE Continued 30. Mervin L. Riddell with information on Retail Sales Tax Vendor's Permit re; loP.M. '85. 31 Ministry of the Solicitor General Emergency Planning, requesting participation in implementing Lioe Load Control Measures. 32. Minister of Municipal Affairs with information on the Ontario Youth Corps Program and the Ontario Works Program. 33. Ontario Municipal Board with a notice of appointment for hearing from a decision of the Aylmer Committee of Adjustment set for November 5th, 1984. 34. Township of Yarmouth advising that they feel that the responsibility for land severances should remain at the County level. 35. Township of Aldborough with a resolution requesting severances to be returned to the local municipal level. 36. Township of Yarmouth with notice of the passing of Zoning By-Law No. 2840, under Section 34 of The Planning Act. COUNTY ROADS COMMITTEE 1. Kenneth C. Duncan, 211 Centennial Avenue, St. Thomas, with complaint concerning the condition of the ditch in front of his property. 2. Township of Bayham with a copy of By-Law No. 2209, to provide for a drainage works in Concession 10, of Bayham, and Concession 12, of South-West Oxford. 3. Town of Aylmer requesting information on the status of an easement against property at 43~45 Elm Street, Aylmer. 4. Minister of the Environment with a copy of amendments to the Regulation (R.R.O. 293/80) under the Environmental Assessment Act. 5. City of St. Thomas with a copy of a resolution urging the Counties of Middlesex and Elgin to meet regarding the Area Solid Waste Management Study. 6. Minister of Transportation and Communications urging the adoption of the Ontario Provincial Standards for all roads and municipal work. 7. Village of Rodney with copy of a resolution supporting the County regarding Union Gas costs for moving pipe on municipal right-of-ways. 8. consult future, Village of Dutton requesting that the Roads Department the Village prior to roads being tar and chipped in the to avoid complaints from residents and business persons. HOMES FOR SENIOR CITIZENS COMMITTEE 1. David Peterson, Leader of the Opposition, with a copy of a statement and copy of a background document entitled ~Options for Living~, which proposes changes in the way we care for the elderly. ~ 1. Elgin Wells, County Librarian, with a copy to the Village of Belmont re: the construction of the new library. 2. Rudolph Balaz with appreciation for the Elgin County Scholarship. 3. The Elgin-st. Thomas Health Unit with a copy of the Ministry of Health's approval for their 1984 Budget. - 4 - 4. Minister of Transportation and Communications advising that a second advance payment of subsidy, in the amount of $930,000.00 will be made on July 4th to 6th, 1984. 5. Bank of Montreal advising of the following changes in rate of interest for loans: Effective June 25th, 1984 - increase of ~% to 12~% Effective June 29th, 1984 - increase of ~% to 13% Effective July 6th, 1984 - increase of ~% to 13~%. 6. Catfish Creek Conservation Authority with a copy of their re~ised -Flood Warning Planft. 7. Treasurer of Ontario with acknowledgement of Elgin County's resolution ra: taxation on the tobacco industry. 8. letter of the Long Point Region Conservation Authority with a copy of a to the Minister of Natural Resources, accepting the principle Taylor Report on Flood Plain Management. 9. Ministry of Agriculture and Food, Capital Improvements, with information on Tile Drainage Allocation, The Tile Drainage Act. 10. Inflation Restraint Board with reply on return for Terrace Lodge Cook Supervisor and Recreation Director. 11. D. Andrew Silcox with appreciation for Elgin County Scholarship (Wilfrid Laurier). 12. Minister of Agriculture Canada, with acknowledgement of Elgin County's resolution re: the tobacco industry in Canada. 13. Ontario Municipal Board with Board Order approving the payment of a $150,000 grant to the Four Counties General Hospital, over a three year period. 14. Association of Municipalities of Ontario with request for nominations for the 1984-85 A.M.O. Board of Directors. 15. Ontario Good Roads Association with decals for John L. Brown and Keith Player, indicating the completion of a three day course in the "C. S. Anderson Road SchoolR. 16. Fred Groch, P. Eng., accepting the position of Assistant Engineer and advising that he will be available August 7th, 1984. 17. The Art Gallery St. Thomas-Elgin with appreciation for the County's support and copy of RReport to Donors~. 18. Family & Children's Services of St. Thomas and Elgin with Allocation of Children In Care and Financial Statement for the month of June, 1984. 19. Minister of the Environment with copy of brochure entitled "Environment Ontario and Municipal Planning.. 20. Canadian Transport Commission with "Notice of Public Hearing" re: CN & CP proposal to acquire property from Consolidated Rail Corporation. set for July 30th, 1984 in London. 21. Release outlining details on .Ontario Youth opportunities~ to which the Ontario Government is providing $11.5 Million, to put young people in constructive private sector jobs. 22. Bill 111, comments. Minister of Municipal Affairs and Housing with a copy of the Line Fences Amendment Act, 1984 and requesting 23. Chairman, Ontario Human Rights Commission, with a copy of the 1983-84 Annual Report. 24. related Seminar Ministry of Natural ResourC8S with a copy of MLand- Inf0rmation Systems Provincial-Municipal Integration Proceedings.. 241 - 5 - County Council, September Session 1984 FILED - Continued 25. President, Association of Municipalities of Ontario, with a copy of a letter from the Minister of Municipal Affairs and Housing with respect to the continuance of a study of the 1984 provincial Unconditional Transfer Payments to municipal governments. 26. Association of Municipalities of Ontario advising of an -Energy 'Walk-Inl Clinic. to be held August 21st, 1984. 27. Four Counties General Hospital with a copy of the Annual Financial Statements to March 31st, 1984. 28. Ministry of Natural Resources with copy of their Annual Review for 1983-84. 29. Family & Children's Services of St. Thomas and Elgin with Allocation of Children In Care and FinanCial Statement to July 31st, 1984. 30. Ministry of the Environment with a Notice regarding the Commission of Inquiry into the Ministry's proposals for the regula- tion of mobile PCB destruction facilities. 31- des igned munities Transport Canada with information of a federal initiative to encourage improvements in air service at smaller com- aCross Canada~ 32. Ministry of Municipal Affairs and HOUSing with a copy of a bulletin describing the Building Together program. 33. Ontario Good Roads Association advising of a Micro Computer Course, October 14-17, 1984 at the Nottawasaga Inni Alliston. ' 34. Thames Valley District Health Council with a copy of their 1983-84 Annual Report. Moved by Deputy Reeve Ford Seconded by R~eve Perovich That the disposition of the Communications mailed pre- viously, be approved as follows; Agricultural Committee - #1-2 inclusive County Government Committee - #1-36 inclusive County Roads Committee - #1-8 inclusive Homes for Senior Citizens Committee _ #1 Filed - #1-34 inclusive County Council - #1-7 inClusive. - Carried. FIRST REPORT - COUNTY GOVERNMENT COMMITTEE _ (mailed) Moved by Reeve Hodgson Seconded by Reeve Lavereau That the First Report of the County Government Committee be adopted. - Carried. FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE _ (mailed) Moved by Deputy Reeve Neukamm Seconded by Reeve Fleck That the First Report of the Homes for Senior Citizens Committee be adopted. - Carried. FIRST REPORT - PERSONNEL COMMITTEE - (mailed) Moved by Deputy Reeve Vojin Seconde~ by Reeve Coles That the First Report of the Personnel Committe~ be adopted. 2 - 6 - FIRST REPORT - COUNTY ROADS COMMITTEE The First Report of the County Roads Committee was presented by Reeve Caverly and adopted on motion of Reeve Caverly and Reeve Brooks. FIRST REPORT - LIBRARY BOARD The First Report of the Library Board was presented by Deputy Reeve Sheils. Moved by Deputy Reeve Sheils Seconded by Reeve Stewart That the First Report of the Library Board be adopted. An amendment was Moved by Reeve Monteith Seconded by Deputy Reeve Volkaert That Item 4 of the First Report of the Library Board be amended by deleting the word "their" in the third sentence and replacing with "the usual" in front of the word "expenses". - Carried. The First Report of the Library Board was then voted upon and Carried. Moved by Reeve Lashbrook Seconded by Reeve Coles That Mr. Allen Fulmer be nominated as a member on the Elgin and St. Thomas Housing Authority. - Carr ied. Mr. A. M. Spriet of Spriet Associates was in attendance and.. it was moved by Deputy.Reeve Neukamm that he be now heard. Mr. Spriet reviewed the proposal for the conversion of the Nurses' Residence at the St. Thomas Psychiatric Hospital as a County Municipal Building. Copies of the Report were forwarded previously to the Members of Council and he fielded questions from Council. The Warden called a brief recess at the conclusion of the presen- tation. Moved by Reeve Lavereau Seconded by Reeve Emerson That Mr. A. M. Spriet be allowed to remain in the Committee Of The Whole. - Carried. Moved by Reeve Smyth Seconded by Reeve Fleck That we go into a Committee Of The Whole. - Carried. Warden Marr named Reeve Emerson as Chairman. The Committee rose without reporting. Moved by Deputy Reeve Wake ling Seconded by Reeve Caverly That dS the hour is now 12 o'clock noon, we continue on to conclude the business at hand. - Carried. Moved by Reeve Willsey Seconden by Reeve Hodgson rnat we do now adjourn (12:04 P.M.) to lTleet again r"D September lQth, 1984 at 2:00 P.M. - Carried. 243 - 7 - County Council, September Session 1984 Council re-convened at 4:55 P.M. ROLL CALL - All Members present except: Reeve McWilliam Reeve Lashbrook. COUNCIL COMMUNICATIONS 1- July CN/CP William W. Johnson & Associates with letter dated 11th. 1984, outlining the status of the C.T.C. hearings re; application and requesting support for the Stroh Group. the 2. Association of Municipalities of Ontario, County and Regional Section, with program and forms to name voting delegates. 3. Canadian Transport Commission with notice of hearing set for September 12th & 24th, 1984, Hull, Quebec, to hear objections to a proposal by Trans-Ontario Railway Company to acquire properties from Consoli~ated Rail Corporation. 4. tion names Association of Municipalities on program for County and Regional of vot~ng delegates. of Ontario with informa- Section Annual Meeting and 5. St. Thomas Rotary Music Festival with request for adver- tising in their 1985 Program. 6. United Counties of Stormont, Dundas and Glengarry with a resolution requesting the re-introduction of capital punishment. 7. Bell Canada with a copy of their Request for Interim Increases in Rates, which has been filed with the Canadian Radio- Television and Telecommunications Commission. Moved by Reeve Emerson Seconded by Reeve Monteith That the following be the voting delegates to the annual meeting of the County and Regional Section of A.M.O. to be held in Orillia, October 21st to 24th: Reeve Perov ich Reeve Lavereau Reeve Brooks Reeve Caverly Reeve Willsey Reeve Hodgson Reeve Haddow. - Carried. Moved by Reeve Monteith Seconded by Reeve Fleck That we subscribe to a full page advertisement in the St. Thomas Rotary Music Festival at a cost of $25.00 and repeat last year's ad. - Carr ied. Moved by Deputy Reeve Neukamm Seconded by Reeve Haddow That the resolution from the United Counties of Stormont, Dundas and Glengarry requesting the re-introduction of capital punishment be endorsed and send a cOpy to The Honourable John Wise. - Carried. Moved by Reeve Lavereau Seconded by Deputy Reeve Sheils That Council Communications numbered 1, 3, 4 and 7 be filed. - Carried. .. - 8 - Moved by Reeve Haddow Seconded by Reeve Fleck That the request from the East Elgin Women's Institute for 94 County lapel pins be granted. - DEFEATED. Movea by Deputy Reeve Wakeling Seconded by Reeve Caverly That County Council pins be made available at cost; or the Elgin Plowing Match pins at no cost. - Carried. Moved by Reeve Purcell Seconded by Reeve Caverly That the publicity Committee of the I.P.M. '85 be supplied with a County flag for use in their display at the Wellington County Plowing Match, to be held September 25th to 29th, 1984. . - Carried. Moved by Deputy Reeve Neukamm Seconded by Deputy Reeve Martyn Be It Resolved That the Council of the County of Elgin send a letter of Congratulations to The Honourable John Wise on his appointment as Federal Minister of Agriculture, - Carried. FIRST REPORT - AGRICULTURAL COMMITTEE The First Report of the Agricultural Committee was presented by Reeve Stewart. Moved by Reeve Stewart Seconded by Deputy Reeve Sheils That the First Report of the Agricultural Committee be adopted. An amendment was Moved by Reeve Monteith Seconded by Reeve Haddow That Item 3 be amended by changing the words ~Exhibition Committee- to ~County Exhibit Committee-, '- - Carried. The Report, as amended, was voted upon and it Carried. SECOND REPORT - COUNTY GOVERNMENT COMMITTEE The Second Report of the County Government Committee was presented by Reeve Hodgson and adopted on motion of Reeve Hodgson and Reeve Haddow. FIRST REPORT - PROPERTY COMMITTEE The First Report of the Property Committee was presented by Reeve Emerson and adopted on motion of Reeve Emerson and Deputy Reeve Neukamm. FIRST REPORT - RECEPTION AND ENTERTAINMENT COMMITTEE The First Report of the Reception and Entertainment Committee was presented by Deputy Reeve Martyn and adopted on motion of Deputy Reeve Martyn and Deputy Reeve Ford, "'....0 - 9 - County Council. September Session 1984 FIRST REPORT - SOCIAL SERVICES COMMITTEE The First Report of the Social Services Committee was presented by Deputy Reeve Pearson and adopted on motion of Deputy Reeve Pearson and Deputy Reeve Martyn. Moved by Reeve Willsey Seconded by Reeve Monteith That By-Law No. 84-27 "Being a By-Law to Appoint a Secretary-Treasurer of the Elgin County Land Division Committee a be read a first time. - Carried. Moved by Deputy Reeve Neukamm Seconded by Reeve Fleck That By-Law No. 84-27 be read a second time. - Carried. Moved by Reeve Fleck Seconded by Reeve Monteith That By-Law No. 84-27 be read a third time and finally passed. - Carried. Moved by Reeve Fleck Seconded by Deputy Reeve Neukamm That By-Law No. 84-28 "Being a By-Law to Establish a Rate of Pay for the Part-Time Secretary-Treasurer of the Elgin County Land ~ivision Committee a be read a first time. - Carried. Moved by Deputy Reeve Pearson Seconded by Reeve Fleck That By-Law No. 84-28 be read a second time. - Carried. Moved by Reeve Fleck Seconded by Deputy Reeve Pearson That By-Law No. 84~28 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Wakeling Seconded by Deputy Reeve Vojin That By-Law No. 84-29 "Being a By-Law to Appoint an Assistant Engineer for the County of Elgin- be read a first time. - Carried. Moved by Deputy Reeve Vojin Seconded by Deputy Reeve Wakeling That By-Law No. 84-29 be read a second time. - Carried. Moved by Deputy Reeve Wakeling Seconded by Deputy Reeve Vojin That By-Law No. 84-29 be read a third time and finally passed. - Carried. H:S - 10 - Moved by Reeve Caverly Seconded by Deputy Reeve Ford That By-Law No. 84-30 aBeing a By-Law to Establish the Salary of the Assistant Engineer for the County of Elgin" be read a first time. - Carried. Moved by Deputy Reeve Ford Seconded by Reeve Smyth That By-Law No. 84-30 be read a second time. - Carried. Moved by Reeve Hodgson Seconded by Reeve Caverly passed. That By-Law NO. 84-30 be read a third time and finally - Carried. Moved by Reeve Hodgson Seconded by Reeve Smyth That By-Law No. 84-31 "Being a By-Law to Authorize the Warden and Clerk to Sign a Deed to Convey Land in the Township of Aldborough to the Corporation of the Township of Aldborough" be read a first time. _ Carried. Moved by Deputy Reeve Sheils Seconded by Reeve Perovich That By-Law No. 84-31 be read a second ~ime. - Carried. Moved by Reeve Haddow Seconded by Reeve Lavereau passed. That By-Law No. 84-31 be read a third time and finally - Carried. Moved by Reeve Brooks Seconded by Deputy Reeve Martyn That By-Law No. 84-32 nA By-Law to Amend the By-Law Adopting a Plan of County Road Improvement and Establishing a County Road System in the County of Elgin Under The Public Trans- portation and Highway Improvement Act" be read a first time. - Carried. Moved by Reeve Lavereau Seconded by Reeve Emerson That By-Law No. 84-32 be read a second time. - Carried. Moved by Reeve Stewart Seconded by Reeve Coles passed. That By-Law No. 84-32 be read a third time and finally - Carried. 247 - 11 - County Council, September Session 1984 Moved by Reeve Haddow Seconded by Reeve Perovich That By-Law No. 84-33 AA By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the September Session, 1984- be read a first time. - Carried. Moved by Deputy Reeve Sheils Seconded by Reeve Stewart That By-Law No. 84-33 be read a second time. - Carried. Moved by Reeve Coles Seconded by Reeve Emerson passed. That By~Law No. 84-33 be read a third time and finally - Carr ied. Moved by Reeve Caverly Seconded by Reeve Haddow That Application T7184 by Luc and Debbie Dujardin, Lot 20, Concession I, Township of Bayham, to clear 42,860 square metres of trees be denied. - Carr ied. Moved by Deputy Reeve Vojin Seconded by Deputy Reeve Wake ling That we do now adjourn (5:45 P.M.) to meet again on October 17, 1984 at 9:45 A.M. - Carried. G. C. Leverton, Clerk. E. H. Marr, Warden. o COUNTY GOVERNMENT COMMITTEE REPORT September Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1. That we recommend that the following changes be made to the present Council policies or additions made: 2. FLOWERS - Delete the present and substitute - Flowers are to be sent, in the event of bereavement, for current Councillors, Ex-Councillors who served during the previous term and for all Past Wardens. - Delete reference "to a limit of $5.00 per person" in line 2. 12. MEALS 23. COUNTY VEHICLES - Delete the present and substitute - ROADS DEPARTMENT (a) All new licensed vehicles purchased are to be North American manufactured, chrome yellow in colour, with the exception of the automobile driven by the Engineer, which may be any colour, all of which shall have a County Crest decal affixed on the front doors. (b) Personal use is restricted to the persons presently enjoying this privilege and future replacements be not extended this benefit. (c) The policy of providing vehicles for Supervisors be limited to one car for the use by the Engineer, and any other vehicles be pickups and future personal use of all vehicles be restricted to the Province of Ontario, unless otherwise approved by County Council. HOMES FOR THE AGED (a) All new licensed passenger vehicles purchased are to be North American manufactured and have a County Crest decal affixed on the front doors. (b) Any other new vehicles, other than passenger ones, shall be North American manufactured, chrome yellow in colour, and have a County Crest decal affixed on the front doors. LIBRARY (al All new licensed vehicles purchased are to be North American manufactured, chrome yellow in colour. and have a County Crest decal affixed on the front doors. Add the following - 34. PURCHASES Any Member of Council may purchase any of the following county items at cost plus 10% - (a) Bookends (b) Glasses (el Pens (d) Plates (e) Metal co loured County Crest medallions (f) Flags. 249 - 2 - 2. That we endorse the resolution from the Town of Leamington (Correspondence *5) re: savings generated by energy conservation. 3. That Correspondence #21 be tabled until a reply is received. 4. That Correspondence #1. 2, 3, 4, 6, 7, 8, 9, 10, 11, 12, 13, 15, 16, 17, 18, 19, 20, 25, 26 and 28 be filed. 5. That Correspondence #14, 22, 23, 24 and 27 be tabled to the October meeting. 6. following 1 1 1 That the Clerk has been authorized equipment for his Office: Canon AP200 electronic typewriter Canon AP300 electronic typewriter Dictaphone Transcriber to purchase the $ 829.00 995.00 685.00 $2,509.00 plus applicable sales tax. 7. That we recommend that The Royal Bank of Canada be paid $880.00, on or after December 16, 1984, which is one year follow- ing maturity of the lost coupon from Debenture #170. issued under By-Law No. 1842, subject to the following conditions: (1) Be willing to provide us with a Bond of Indemnity as prepared by the County Solicitor. M. ,J. Hennessey & Associates. (2) Pay any legal costs involved with the drafting of the Bond of Indemnity. 8. That the Warden has been authorized to purchase a set of glasses, suitably engraved, for presentation to Angie Schneider, in honour of her participation and winning an Olympic Silver Medal in the rowing competition. ALL of which is respectfully submitted. , /#/~~ J.~HOdgSon. Ch rman. ['~a~ o HOMES FOR SENIOR CITIZENS COMMITTEE REPORT September Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Homes for Senior Citizens Committee reports as follows: 1. That the Administration Fee for the Medical Directors has been increased from $3.94 to $4.14 per bed, effective April 1st, 1984. 2. of the medical That a policy has been residents make themselves appointments. adopted to have family members available to take residents to 3. That the per diem to be charged for Elgin Manor and Terrace Lodge has been increased by $1.00 per diem to $32.50, effective September 1st, 1984. 4. That the Director has been authorized to sit on a nominating committee for the Thames Valley District Health Council. 5. That Dr. Graham and Dr. Wright have been authorized to attend the Medical Directors' Convention, to beheld at the Constellation Hotel on September 9th, 10th and 11th, with the usual convention expenses paid. ALL of which is respectfully submitted. ~~ E. Neukamm, Chairman. trc.'-<.</ 4' ?rZ~.~ 251 PERSONNEL COMMITTEE REPORT September Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That Mr. Fred Groch has been hired as Assistant County Engineer. subject to a six-month probationary period, effective August 7th, 1984, at a rate of pay of $1,405.00 biweekly ($36,530.00 per annum) and a by-law is being prepared for the September Session to ratify the hiring. 2. been with That the Clerk-Treasurer and Deputy Clerk-Treasurer have authorized to interview and hire a part-time Clerk-Typist, the following schedule; . START $7.00 per hour AFTER 3 months 7.16 per hour 2nd Year 7.49 per hour 3rd Year 7.82 per hour 4th Year 8.17 per hour. Sharon Raffel has been hired and commenced employment on 29, 1984 on a two day per week basis. Mrs. July 3. That the rate of pay for the part-time Secretary-Treasurer of the Land Division Committee be as follows: START AFTER 3 months $8.00 per hour 8.16 per hour. 4. Mrs. Wendy L. Dodd has been hired for the position of part-time Secret~ry-Treasurer of the Land Division Committee, effective July 26th, 1984, at an hourly rate of $8.00, subject to a three-month probationary period, at which time the hourly rate is to be increased to $8.10. 5. That we recommend that a new category of Clerk be established for Elgin Manor in Level 3 and that Mrs. Sharon Ross be reclassified to this position at Step 3 ($603.35 biweekly) retroactive ~o June 1st, 1984. ALL of which is respectfully submitted. d-Lfz; ?J" jn F Acting Chairman. ~/ If. ,.,~ i2 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT SEPTEMBER SESSION 1984 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD COMMITTEE REPORTS AS FOLLOWS: 1. That Mr. Fred Groch has been engaged (as of August 7th) as Assistant Engineer. 2. That base coat paving on County Road #42 and County Road #50 in Port Burwell has been completed. 3. That the quotation of Walmsley Bros. Limited for asphalt paving at Silver Creek on County Road #42 has been accepted and the work underway. Guide rail, rip rap work at the culvert inlet and some trimming and seeding work remains. The water line and the telephone lines have been replaced as well as the storm drainage system. 4. The contract of Walmsley Bros. Limited for paving on County Road #45 has been extended to cover that portion of County Road #45 between Jaffa easterly to the Pinecroft Side Road at the same unit prices as the original contract. 5. Construction continues on County Road #22 from the intersection of the road between Concessions IV and V northerly approximately 3/4 mile. A base coat of asphalt under the present contract with Towland (London) 1970 Limited will be placed this Fall. 6. The Engineer has been authorized to make application to the Province of Ontario under the Ontario Youth Opportunities Programme for a programme for work from mid-October to mid_December of this year and a programme of work for the Spr~ng and Summer of 1985. 7. We have purchased three (3) tandem sanders from London Machinery Company Limited of London at $31.618.50 (including Provincial Sales Tax); one (1) unit has already been received and mounted. Continued . . . 253 COUNTY OF ELGIN ROAD. COMMITTEE FIRST REPORT - SEPrEMBER SESSION 1984 PAGE 2. WE RECOMMEND: 1. That a By-Law be passed to amend the by-law adopting a Plan of County Road Improvement and Establishing a County Road System by amending the designation of County Road #5 at Walkers Bridge to the limits of the present road as revised and travelled and reverting to the local municipalities the portions of the road which led to the old bridge and no longer required as access to the new bridge. 2. That a By-Law be passed to amend the by_law adopting a Plan of County Road Improvement and Establishing a County Road System by amending the designation of County Road #39 (Chatham Street) in the Village of Port Burwell to reassume that portion of Chatham Street previously reverted to the Village of Port Burwell when that portion of Chatham Street is legally opened as a road allowance by the Village of Port Burwell. ALL OF WHICH IS RESPECI'FULLY SUBMITTED .~/f{i/1~ ~1/. ~~ ~ LIBRARY BOARD REPORT September Session 1984 To the Warden and Members of Elgin County Council, The Library Board reports as follows: 1- Belmont, price of Vacuum cleaners for Springfield, Shedden, West Rodney and Port Burwell will be purchased at an $144.95 from Canadian Tire. Lorne, individual 2. That one set of concrete bicycle racks will be purchased from West Lorne Pre Cast at a price of $80.00 and one bicycle rack will he purchased from Yarmouth Metal Fabricators for a price of $137.50. 3. That the branch staff have been granted a 3% wage increase retroactive to January 1st, 1984. ,e dment w. 4. That Miss Ruth Prowse, Mrs. Cathy Bishop and Ms. Irene Golas have been granted permission to go to t~e Ontario Library Associa tion convention and have their expenses paid.. ALL of which is respectfully submitted. .. .-.... ." ~. -- James' Sheils, Chairman. &~d{~ * Item 4 was amended to delete ntheirn in front of expenses in the third line and insert nthe usualn. ~oo AGRICULTURAL COMMITTEE REPORT September Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Agricultural Committee reports as follows: 1. That the Agricultural Committee recommends to Elgin County Council that a resolution be passed that Application T7/84 by Lue and Debbie Dujardin, Lot 20, Concession I, Township of Bayham, to clear 42,860 square metres of trees be denied. 2. That Correspondence #1 and 2 be filed. ~e 3. That we have the Exhibition Committee of the I.P.M. '85 1d- attend County Council" at the October Session. t ow. ALL of which is respectfully submitted. ~~"-;-: d."" h M. H. Stewart, Chairman. [<..",-,,7 Y 7"'''">1:/ * Item 3 was amended to delete "Exhibition Committee" and insert "County Exhibit Committee". 6 CnT1NTY GOVERNMENT COMMITTEE September Session, 1984 SECOND REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: L That correspondence #29, 31, 32, 33 and 36 be filed. 2. That Correspondence #30, 34 and 35 be tabled. 3. That Warden Marr be reimbursed for $73.31, which repre- sents expenses paid in connection with the County hosting the lunch for the City/County Liaison Committee, held August 24th, 1984, in Port Stanley. 4. That the Clerk and Deputy Clerk be authorized to attend the County and Regional Clerks' and Treasurers' meeting in Woodstock, October 1st, 1984, with expenses paid. 5. That the Deputy Clerk be authorized to attend the 1984 Annual Conference and Meeting of the County and Regional Section of A.M.O., to be held in Orillia on October 21st to 24th, 1984. ALL of which is respectfully submitted. .j//I/~f Cha man. e.~J J/ ~vv 257 PROPERTY COMMITTEE REPORT September Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Property Committee reports as follows; 1. That the tender of Imperial Oil Ltd. be accepted for supplying fuel oil for the following locations for the 1984-85 heating season at a price of 29.29 per litre, subject to adjustment in the per tank wagon price at the time of delivery: Municipal Building Registry Office Engineer's Office. 2. ered to the St. That we recommend that the Property Committee be empow- negotiate the purchase of the Nurses' Residence and land at Thomas PSYChiatric Hospital. 3. That the Warden and Clerk be authorized to have the necessary repairs completed on the Court House steps. 4. That the tree planted in memory of J. B. Wilson, be replaced by a Blue Spruce. ALL of which is respectfully submitted. .eyLJ,.>t,~ K. C. Emerson, Chairman. Cn-...,..,J JI ?n..,..~ 8 RECF.?~TON AND ENTERTAINMENT COMMITTEE REPORT september Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Reception and Entertainment Committee reports as follows: 1. That the Rendezvous Steak House and Tavern cater to the Warden's Banquet at a quoted price of $8.25 per meal. 2. That the charge for drinks at the Warden's Banquet be $1.50. 3. That the band called UHighwatern be engaged for the Warden's Banquet at a price of $400.00 4. for the through That the total Warden's Banquet the Warden. number of tickets to be made available be 400 and any purchased be at $9.00 each 5. That the reception for the Warden's Election be held at the Labour Centre. 6. That each Councillor bring a Young Person of High School Age to the October Session of Council and a suitable program be arranged by the Chairman, with the noon luncheon to be held at Paynes Mills. ALL of which is respectfully submitted. ~(7vydA*=' w. A. Martyn, Chairman. ~J J( /?~ 259 SOCIAL SERVICES COMMITTEE REPORT September Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Social Services Committee reports as follows: 1. That the Director be authorized to attend the two-day D.M.5.S.A. Seminar in Toronto, with usual expenses paid. 2. That the four persons be authorized to attend two D.M.5.S.A. Seminars, one to be held in Chatham, the other in London. with usual expenses paid. ALL of which is respectfully submitted. ~~ ~ D. H. Pearson, Chairman. ~)j 777-x-yv o COUNTY OF ELGIN By-Law No. 84-27 "BEING A BY-LAW TO APPOINT A SECRETARY-TREASURER OF THE ELGIN COUNTY LAND OIVISION COMMITTEE." WHEREAS it is necessary that a Secretary-Treasurer be appointed for the Elgin County Land Division Committee. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT Mrs. Wendy Lynn Dodd be and is hereby appointed Secretary-Treasurer of the Elgin County Land Division Committee. 2. THAT this By-Law shall become effective retroactive to July 26th, 1984. 3. THAT By-Law No. 2297 be and the same is hereby repealed. READ a first time this 19th day of September, 1984. READ a second time this 19th day of September, 1984. READ a third time and finally passed this 19th day of September, 1984. ~~ y:...-J f~d:~ G. C. Leverton, Clerk. E. H. Marr, Warden. 261 COUNTY OF ELGIN By-Law No. 84-28 " BEING A BY-LAW TO ESTABLISH A RATE OF PAY FOR THE PART-TIME SECRETARY-TREASURER OF THE ELGIN COUNTY LAND DIVISION COMMITTEE." WHEREAS a Secretary-Treasurer has been appointed for the Land Division Committee on a part-time basis7 and WHEREAS it is necessary to establish a rate of pay for the position. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT the rate of pay for Mrs. Wendy Lynn Dodd be as follows: Effective July 26, 1984 Effective October 26, 1984 $8.00 per hour $8.16 per hour. READ a first time this 19th day of September, 1984. READ a second time this 19th day of September, 1984. READ a third time and finally passed this 19th day of September, 1984. G. C. Leverton, Clerk. &.~,..J;y ?> ~ ~~ E. H. Marr, Warden. ,2 COUNTY OF ELGIN By-Law No. B4-29 "BEING A BY-LAW TO APPOINT AN ASSISTANT ENGINEER FOR THE COUNTY OF ELGIN." WHEREAS it is deemed advisable to appoint an Assistant Engineer for the County of Elgin. NOW THEREFORE the Municipal Council. of the Corporation of the County of Elgin enacts as follows: 1. THAT Mr. Fred Groch be. and is hereby appointed Assistant Engineer for the County of Elgin. 2. THAT he be paid the rate established for other County employees for the use of his vehicle while on County business. 3. THAT this By-Law shall become effective August 7th, 1984. 4. THAT By-Law No. 80-58 be, and the same is hereby repealed. READ a first time this 19th day of September, 1984. READ a second time this 19th day of September, 1984. READ a third time arid finally passed this 19th day of September, 1984. ~----<--<..---<-<~-.,../ G. C. Leverton; Clerk. [;,..~..:r,$' ~ E. H. Marr, Warden. 263 COUNTY OF ELGIN By-Law No. 84-30 "BEING A BY-LAW TO ESTABLISH THE SALARY OF THE ASSISTANT ENGINEER FOR THE COUNTY OF ELGIN." WHEREAS Mr. Fred Groch has been appointed Assistant Engineer for the County of Elgin, and position. WHEREAS it is advisable to establish a salary for the NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows; 1. THAT the salary for the position of Assistant Engineer shall be $1,405.00 biweekly. 2. THAT this By-Law shall become effective August 7th, 1984. READ a first time this 19th day of September, 198~. READ a second time this 19th day of September, 1984. READ a third time and finally passed this 19th day of September,1984. ~~"'''-~~ G. C. Leverton_. Clerk. (;~~4: ~'>.-- E. H. Marr. Warden. 4 COUNTY OF ELGIN By-Law No. B4-31 "BEING A BY-LAW TO AUTHORIZE THE WARDEN AND CLERK TO SIGN A DEED TO CONVEY LAND IN THE TOWNSHIP OF ALOBOROUGH TO THE CORPORATION OF THE TOWNSHIP OF ALOBOROUGH." WHEREAS the Corporation of the County of Elgin has agreed to convey land to the Corporation of the Township of Aldborough, land no longer required and known as the .Old Rodney Garage". NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT the Warden and Clerk of the Corporation of the County of Elgin are hereby authorized to sign a deed for the following parcel - ALL AND SINGULAR that certain tract of land and premises situate, lying and being in the Township of Aldborough, in the County of Elgin and being composed of Part of Lot Seven (7), Gore Concession. and Part of Road Allow- ance between Lots Six (6) and Seven (7), Gore Concession, in the said Township, more particularly designated as Parts One (1) and Two (2) on a Reference Plan deposited in the Registry Office for the Registry Division of Elgin (No. 11) on the 22nd day of June 1984 as Plan 11R-2620. READ a first time this 19th day of September, 1984. READ a second time this 19th day of September, 1984. READ a third time and finally passed this 19th day of September, 1984. ~~< >4-,-" (~~J}: ~ G. C. Leverton, Clerk. E. H. Marr, Warden. 265 COUNTY OF ELGIN By-Law No. 84-32 "A BY-LAW TO AMEND THE BY-LAW ADOPTING A PLAN OF COUNTY ROAD IMPROVEMENT AND ESTABLISHING A COUNTY ROAD SYSTEM IN THE COUNTY OF ELGIN UNDER THE PUBLIC TRANSPORTATION AND HIGHWAY IMPROVEMENT ACT." The Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. The Schedule to the Establishing By-Law No. 2166 as amended by By-Laws No. 2280, 2323, 2373, 2403, 2484 and 82-1 is further amended by - (a) Removing therefrom the Road on Plan Number 5-1 attached hereto and known as County Road No. 5 and (b) Adding thereto the Road on Plan Number 5-1-R-84 to be known as County Road No.5. READ a first time this 19th day of September, 1984. READ a second time this 19th day of September, 1984. READ a third time and finally passed this 19th day of September, 1984. I/:...,~/ ;y:?>-!.~,,"-- ~---/'-'-.:....-..c....<...... )>4-..- G. C. Leverton, Clerk. E. H. Marr, Warden. COUNTY OF ELGIN By-Law No. B4-33 "A BY-LAW TO CONFIRM PROCEEOINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE SEPTEMBER SESSION. 1984." WHEREAS by Section 9 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of a municipal corporation are to be exercised by its councilt and WHEREAS by Subsection 1 of Section 103 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of every Council are to be exercised by By-Law1 and WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law. NOW THEREFORE the Municipal Council of the corporation of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the Corporation of the County of Elgin in respect of each recommendation con- tained in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meetings held during the september 1984 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. execute thereto The Warden and the Clerk are authorized and directed to all documents necessary in that behalf and to affix the Seal of the Corporation of the County of Elgin. READ a first time this 19th day of September, 1984. READ a second time this 19th day of September, 1984. READ a third time and finally passed this 19th day of September, 1984. .,..-&."...c....,........-<...<:>C<'"-;>'- 1-';' / ~/ :;.-,''1:....L- ,__~.,.....c . G. C. Leverton, Clerk. E. H. Marr. Warden. LOI October Session - First Day Wednesday, the 17th day of October, 1984 The Elgin County Council met this day at the County Municipal Building, St. Thomas, at 9;45 A.M., in accordance with adjournment. The Warden in the Chair. Warden Marr extended a welcome, on behalf of County Council, to all the young people who attended as guests of the Members. ROLL CALL - All Members present except: Reeve Perovich Reeve Smyth (arrived 10:14 A.M.). Moved by Reeve Cave~ly Seconded by Reeve Lavereau That the minutes of the September 1984 Session of the Elgin County Council be adopted. - Carried. COMMITTEE COMMUNICATIONS COUNTY GOVERNMENT COMMITTEE 1. Township of Bayham requesting that the land division function be returned to'the local council. 2. Township of Southwold Committee of Adjustment with notice of pUblic hearing on application for minor variance, set for October 9th, 1984 at 7:45 P.M. 3. Village of Port Stanley Committee of Adjustment with notice of pUblic hearing on application for minor variance, set for Octob~r 1st, 1984 at 4:00 P.M. 4. Village of Belmont advising that they wish to leave the land division responsibilities with the County. 5. Village of Port Stanley with notice of the passing of Zoning By-Law No. 2139 and explanation of same. 6. The Regional Municipality of Haldimand-Norfolk with a copy of the proposed comprehensive zoning by-law of the Township of Norfolk. 7. cerning 1984 at Township a proposed 7:30 P.M. of Yarmouth with notice of a public meeting con- zoning by-law amendment set for October 29th, 8. Township of Bayham with notice of the passing of Zoning By-Law No. Z127-84 and copy of same. 9. Ontario MuniCipal Management Development Board with request for membership. 10. County of Hastings with resolution re; the International Nickel Company and Falconhridge Mines reI acid rain. 11. The Regional Municipality of Haldimand-NorfOlk with notice of pUblic meeting reI the Township of Norfolk proposed comprehensive zoning by-law, set for October 22nd, 1984 at 7130 P.M. 12. Village of Port Stanley with notice of the passing of Zoning By-Law No. 2147. 13. Village of Rodney with resolution requesting that the land division function be returned to the local council. 14. Township of Downie with resolution re; the future of the Ring-Billed Gull. - 2 - ~5. Township of Malahide with notice of a public meeting to be held October 18th, 1984 reI a proposed minor variance. 16. Village of Port Burwell with a resolution requesting the responsibilities of the Land Division Committee to remain at the County level. COUNTY ROADS COMMITTEE 1. Minister of Transportation and Communications with details on Municipal Training Courses being offered during 1984-85. 2. Ministry of the Environment with guidelines for the design of sanitary sewage works systems, storm sewers (interim), water dis- tributions systems and water storage facilities. SOC'T.lH. SERVICES COMMITTEE 1. Aylmer Pre-School Day Care Centre with request for addi- tional subsidy for the age group 3 months to 30 months. 2. Association of Municipalities of Ontario with information on a one-day seminar to be held on -The Integration of Family Benefits and General Welfare Assistance Programs. to be held November 2nd. 1984 at the Skyline Hotel, Toronto. FILED 1. Family & Children's Services of St. Thomas and Elgin with Allocation of Children In Care and financial statement to August 31, 1984. 2. Mr. R. K. McNeil, M.P.P., acknowledging copies of a reso- lution ref Conrail acquisition. 3. -Public 545/84 Long Point Conservation Authority with a copy of the Notice- pUblished in area newspapers ref Ontario Regulation Fill, Construction & Alteration to Waterways. 4. Ministry of the Solicitor General, Office of the Fire Marshall, ref 1984 Fire Prevention Week (October 7-13). 5. Minister of, Citizenship and Culture with a copy of guide- lines for the -Community Heritage Fund program-. 6. a notice 71, Part Ministry of Municipal Affairs and Housing with a copy of from the Ministry of the Environment on -Fees Under Section VII of The Environmental Protection Act-. 7. Elgin University of Guelph advising that County Scholarships were: Grace Bebrabandere Ernest Poortinga Mark Moore Patty Vandierndonck - the winners of the - R. R. #2, AYLMER - R. R. #1, BELMONT PORT STANLEY R. R. #5, AYLMER. 8. The University of Western Ontario with the names of the winners of the Elgin County Scholarships: Gerard W. Geling - R. R. #4, AYLMER Mary M. Johnstone - R. R. #2, WEST LORNE Connie L. Paddon - 10 Lynhurst Park Drive. ST. THOMAS Roy H. Mierdel - R. R. #1, UNION. 9. The Elgin Regiment (RCAC) Trumpet Band with apology for not being able to parade at the 1984 International Ploughing Match due to a command performance with the Queen in Toronto on the same day. Moved by Deputy Reeve Neukamm Seconded by Reeve Haddow That the disposition of the Communications mailed pre- viously, be approved as follows: County Government Committee - #1-16 inclusive County Roads Committee - #1-2 inclusive Social Services Committee - #1-2 inclusive Filed - #1-9 inclusive County Council - #1-4 inclusive . 269 - 3 - County Council, October Session 1984 Reeve Purcell explained that Council was going to have a Mock Session for the benefit of the guests, in which the supply of one year's ice cream, at County expense, would be debated and, finally, a resolution that each guest be given a single sample of ice cream. After this Mock Session, each Councillor introduced himself and the guest be brought. At this point the guests left for their planned itinerary for the day. Ms. Maggie Mitchell, Mr. Bob Heath and Mr. Hugh Fackrell, of The Art Gallery St. Thomas-Elgin, were present and it was moved by Reeve Haddow that the delegation he now heard. Mr. Heath acted as spokesman and presented an update on the status of the cUrrent operation and also the building program which they are undertaking. He requested that Council consider giving a grant to indicate to the upper governments the support which is being given at the local municipal level. Warden Marr asked that they forward a letter and it could be considered with the 1985 budget grants. Dr. D. A. Monteith was present and it was moved by Deputy Reeve Volkaert that he be now heard. He spoke on -agricultural. medicine. FIRST REPORT - COUNTY GOVERNMENT COMMITTEE The First Report of the County Government Committee was presented by Reeve Hodgson and adopted on motion of Reeve Hodgson and Reeve Lavereau. FIRST REPORT - COUNTY ROADS COMMITTEE The First Report of the County Roads Committee was presented by Reeve Caverly and adopted on motion of Reeve Caverly and Reeve Stewart. FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMtTTEE _ (mailed) Moved by Deputy Reeve Neukamm Seconded by Deputy Reeve Pearson That the First Report of the Homes for Senior Citizens Committee be adopted. - Carried. FIRST REPORT ~ PERSONNEL COMMITTEE - (mailed) Moved by Reeve McWilliam Seconded by Reeve Coles adopted. That the First Report of the Personnel Committee be - Carried. FIRST REPORT - LIBRARY BOARD - (mailed) Moved by Deputy Reeve Sheils Seconded by Reeve Lashbrook That the First Report of the Library Board be adopted. - Carried. The Clerk reminded the local municipalities of the pending Emergency Planning meeting set for November 27th, and the forth- coming dinner to honour the retired former Clerk of Aldborough. Charlie Black, to be held on November 3rd. COUNCIL COMMUNICATIONS 1. East Elgin District Women's Institute with nominee to the Elgin County Pioneer Museum Board. 2. Ministry of Natural Resources with a copy of .Guidelines for Wetlands Management in Ontario. and request for response. - 4 - 3. Association of Municipalities of Ontario with invitation from the City of Windsor to attend the Seminar -Energy Conservation in Your Municipality. on wednesday, October 24th, 1984. 4. Township of Yarmouth with a resolution aSking that the Federal Ministry of Agriculture consider Elgin County as a possible site for a Federal Agricultural Research Centre. Moved by Reeve Lavereau Seconded by Reeve Caverly That the nomination from the East Elgin District Women's Institute (Correspondence #1) to the Elgin County Pioneer Museum be tabled to the December Session. - Carried. Correspondence #4 from the Township of Yarmouth was referred to the Committee Of The Whole. Moved by Reeve Emerson Seconded by Reeve willsey That Council Communications numbered 2 and 3 be filed. - Carried. Moved by Reeve Stewart Seconded by Deputy Reeve Sheils That we go into a Committee Of The Whole. - Carried. Warden Marr named Deputy Reeve Pearson as Chairman. The Committee rose without reporting. Moved by Reeve Fleck Seconded by Deputy Reeve Ford That we do now adjourn (12:00 Noon) to meet again on October 17th, 1984 at 2:00 P.M. - Carried. Council re-convened at 3:52 P.M. ROLL CALL - All Members present except: Reeve Perovich Deputy Reeve Martyn (excused by Warden) Reeve Purcell (excused by Warden) Deputy Reeve Wakeling (excused by Warden). FIRST REPORT - AGRICULTURAL COMMITTEE The First Report of the Agricultural Committee was presented by Reeve Stewart and adopted on motion of Reeve Stewart and Deputy Reeve Sheils. SECOND REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE The Second Report of the Homes for Senior Citizens Committee was presented by Deputy Reeve Neukamm and adopted on motion of Deputy Reeve Neukamm and Deputy Reeve Pearson. FIRST REPORT - SOCIAL SERVICES COMMITTEE The First Report of the Social Services Committee was presented by Deputy Reeve Pearson and adapted on motion of Deputy Reeve Pearson and Deputy Reeve Volkaert. 271 - 5 - County Council. October Session 1984 Moved by Reeve Stewart Seconded by Reeve Lavereau That the resolution from the Township of Yarmouth request- ing the Federal Ministry of Agriculture to consider the County of Elgin in its search for a site location for a Federal. Agricultural Research Centre be tabled for future discussion and that a committee be appointed by the Warden to investigate it. - Carried. Warden Marr appointed the fOllowing to serve on the committee re: the site for a Federal AgricuLtural Research Centre: Reeve Haddow Deputy Reeve Vojin Reeve Emerson and Deputy Reeve Pearson Warden Marx as Ex-Officio. Moved by Reeve Emerson Seconded by Deputy Reeve Neukamm That the County of Elgin purchase the Nurses' Residence at the St. Thomas Psychiatric H05pital~ complete with all land on the West Side of #4 Highway, subject to the following conditions: (1) Purchase price of $47,000 with a payment of $10,000 during 1984 and the balance of $37,000 to be paid early in 1985. (2) A closing date of November 30th, 1984. (3) Minimum heat will be provided by the Hospit~l until the County takes possession. (4) Water, sewage and hydro services will be provided through the Hospital and charged by meter, with the understanding that the County will provide their own services within two years of acquisition. - Carried. Moved by Deputy Reeve Volkaert Seconded by Deputy Reeve Neukamm That a donation of $175.00 be given to the Port Stanley Lions Club for the use of their bus and supplying a driver for the County Council Guests. - Carried. Moved by Reeve Haddow Seconded by Reeve Willsey That Application T8/84 by Dr. James L. Whitby and Dr. Margaret H. Whitby, owners of premises known as South Half of Lot 8, Concession 9, Township of Aldborough, to clear 17,250 square metres of trees be granted and that work be completed by October 17, 1985. - Carried. Moved by Deputy Reeve Pearson Seconded by Deputy Reeve Volkaert That By-Law No. 84-34 -A By-Law to Confirm proceedings of the MuniCipal Council of the Corporation of the County of Elgin at the October Session, 1984- be read a first time. - Carried. Moved by Reeve Lavereau Seconded by Reeve Brooks That By-Law No. 84-34 be read a second time. - Carried. - 6 - Moved by Reeve Smyth Seconded by Reeve willsey That By-Law No. 84-34 be read a third time and finally passed. Carried. Moved by Reeve Lavereau Seconded by Reeve McWilliam That we do now adjourn (4:06 P.M.) to meet again on November 21st, 1984 at 10:00 A.M. - Carried. G. C. Leverton, Clerk. E.. H. Marr, Warden. , 273 COUNTY GOVERNMENT COMMITTEE REPORT October Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1. That a review of the Committee Structure has been made, including a Council Member's brief, and no changes are recommended at this time. 2. That the resolution from the County of Hastings (Correspondence #10) be endorsed. 3. That Correspondence #1, 4, 13 and 16 be tabled. 4. That Correspondence #2, 3, 5, 6, 7, 8, 9, II, 12, 14 and 15 be filed. 5. That we recommend that no changes be made in the remuneration of the Warden and Council for 1985. 6. That 2,000 pens, similar to the present style, have been ordered in assorted colours. 7. That the Chairman and Clerk be authorized to purchase a suitable gift, in lieu of a wristwatch, for the Warden in view of this being his second term. ALL of which is respectfully submitted. :e;-:' ~ ;'",r,) ~-1/~ :4 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT OCTOBER SESSION 1984 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD COMMITTEE REPORTS AS FOLLOWS: 1. Walmsley Bros. Limited have completed their asphalt paving on County Road #42 (Silver Creek) and County Road #45 between Jaffa and the Pine croft Road in Malahide Township. 2. Towland London (1970) Limited have paved the portion of Road #22 south of Road #45 recently constructed. 3. The Province of Ontario has approved the County'S application under the Ontario Youth Opportunities Programme for a twelve (12) week programme which started September 26th and will be completed by Christmas time. Six (6) youths are presently employed under this programme. The Province pays for wages plus a portion of the supervision and overhead costs. 4. A limited programme of removal of stumps along County roads has been approved by Road Committee. It is not known how far this programme can be carried this Fall because of the weather and the limited funds available for the programme. 5. We have purchased four (4) One Ton Crew Cab Trucks from E. L. Fordham Motors Limited of Rodney at a net price of $41,088.00, including Provincial Sales Tax and trade-ins of four (4) 1978 Crew Cab Trucks. 6. We have purchased a 3/4 Ton Pickup Truck from St. Thomas Plymouth Chrysler Limited of St. Thomas at a net price of $9,441.04, including Provincial Sales Tax with a 1976 Ford Pickup Truck as trade-in. 7. We have purchased a used 1981 Model 0740 Champion Grader (2,300 hours) complete with snow wing, one year parts and service warranty and six (6) new Michelin Tires at a net price of $78,901.80, including Provincial Sales Tax with the County's 1968 Model 0600 Motor Grader as trade-in. A similar new grader is estimated to cost $130,000.00. ALL OF WHICH IS RESPECTFULLY SUBMITTED " ~,.~'/ (' , . ,,/ . .,. . ;" 2~ CHAIRMAN I~~ :.T~~ €.I<:J HOMES FOR SENIOR CITIZENS COMMITTEE REPORT October Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Homes for Senior Citizens Committee reports as follows: 1. That the Director has been authorized to arrange for a luncheon to honour the Auxiliary members and the members of the Residents' Council, to be held at Terrace Lodge on November 2nd, 1984 at 1:00 P.M. ALL of which is respectfully submitted. vC:;,J J?e<<I';~m-m E. Neukamm, Chairman. ~)/~ PERSONNEL COMMITTEE REPORT October Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows; L That the following changes be made in the present "Employment Policies" - Paraqraph 5 - RETROACTIVE WAGES Delete the present and replace with - Any employees as of the retroactive date who have ceased to be employed shall have a period of thirty (30) days only from the date of mailing of notices in which to claim from the County any adjustments to their remuneration payable. Any new employees hired since the date shall be entitled to pro-rata adjustments to their remuneration from the date of their employment. The County shall contact, in writing, by mailing notices to their last known addresses, any employees who have since left its employ. These shall be mailed within fifteen (15) days of the date Council passes the appropriate by-law(s). Paraqraph 1 - RETIREMENT GIFT To be added to the first paragraph - "Presentation of this cash retirement gift will be made at the County Council Session held in the same month they retire." Paraqraph 7 - SERVICE AWARDS Amend - "On completion of 20 years - a Certificate with a glassed frame, lapel pin and an annual invitation to the Warden's Banquet. " 2. That any full time employee who retires in the current year be invited to the Warden's Banquet and any employee with more than twenty (20) years be invited every year. 3. That as November 11th, 1984 falls on a Sunday, we recommend that Monday, November 12th, 1984 be substituted as a day off for those employees who are not covered by a collective agreement. ALL of which is respectfully submitted. <f;) /J <;:.JY.t L D. A. McWilliam Chairman. ' ~J{~ 277 LIBRARY BOARD RF.PORT October Session 1984 To the Warden and Members of Elgin County Council, The Library Board reports as follows: 1. That a grant of $1,500.00 has been given to Lake Erie Regional Library System for films for Elgin County to be placed in the St. Thomas Library. 2. That the Belmont Library completion date is December 28th, 1984 and tenders have been called accordingly. ALL of which is respectfully submitted. ) .~,I ;~'!l:;;h~ilS t Chairman. ~;J{~ AGRICULTURAL COMMITTEE REPORT October Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Agricultural Committee reports as follows: 1. That the Agricultural Committee recommends to the Elgin county Council that a resolution be passed, That Appli- cation T8/84 by Dr. James L. Whitby and Dr. Margaret H. Whitby, owners of premises known as South Half of Lot B, Concession 9, Township of Aldborough, to clear 17,250 square metres of trees be granted and that the work be completed by October 17, 1985. 2. That Mr. Charles C. Stafford, Tree Commissioner, be granted permission to attend a meeting in Middlesex County with Reeve Stewart and Reeve Haddow on November 8th, 1984 with the usual expenses paid. 3. That Mr. Charles C. Stafford, Weed Inspector, be granted permission to attend a meeting in London on November 20, 1984 with Reeve Willsey and Reeve Monteith with the usual expenses paid. 4. That a meeting be held November 13th at 9:30 A.M. to discuss the Tree By-Law. ALL of which is respectfully submitted. _ ~$.'-bL",~ M. H. tew r , Chairman. GwJ4~ 279 HOMES-FOR SENIOR CITIZENS COMMITTEE REPORT October Session, 1984 SECOND REPORT To the Warden and Members of the Elgin County Counc~l. The Homes for Senior Citizens Committee reports as follows: 1- Assistant period. That Mrs. Marilyn Barrett be confirmed as permanent Administrator on the completion of her probationary ALL of which is respectfully submitted. ~ .A.J. -~ ~A)J E. Neukamm. Chairman. ~-1<~ Sn~Tl.T. SERVICES COMMITTEE REPORT October Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Social Services Committee reports as follows; 1. That the Director be authorized to assume the differential in the per diem for the Aylmer Pre-School Day Care Centre for one of the clients for children under 30 months (Correspondence #1). 2. That the Director advise the Aylmer Pre-School Day Care Centre to request if desired the inclusion of the differ- ential in the per diem for children under 30 months when the 1985 rates are being negotiated. 3. That the Director be authorized to attend the one-day Seminar on "The Integration of Family Benefits and General Welfare Assistance Programs" in Toronto, on November 2nd, 1984, with the usual expenses paid. 4. That we recommend that the Warden and Clerk be author- ized to sign an agreement for Day Nursery Care with Fairview Day Nursery. ALL of which is respectfully submitted. ;1 4 I . .. ~.Loh~ D. H. Pearson, Cha irman. ~./,y ~ 281 COUNTY OF ELGIN By-Law No. 84-34 "A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE OCTOBER SESSION. 1984. " WHEREAS by Section 9 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of a municipal corporation are to be exercised by its councii; and WHEREAS by Subsection 1 of Section 103 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of every Council are to be exercised by By-Law, and WHEREAS it is deemed expedient that the proceedings of the MuniCipal Council of the Corporation of the County of E~gin at this meeting be confirmed and adopted by By-Law. NOW THEREFORE the MuniCipal Council of the Corpo- ration of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the Corpora- tion of the County of Elgin in respect of each recommendation contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its'meet- ings held during the October 1984 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden anq proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the MuniCipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 17th day of October 1984. READ a second time this 17th day of October 1984. READ a third time and finally passed this 17th day of October 1984. G. C. Leverton, Clerk. B~~~ ~~~, )4.~ E. H. Marr, Warden. 2 November Session - First Day Wednesday, the 21st day of November, 1984. The Elgin County Council met this day at the County Municipal Building, St. Thomas, at 10:00 A.M., in accordance with adjournment. The Warden in the Chair. ROLL CALL - All Members present except: Reeve Emerson. Moved by Reeve Smyth Seconded by Reeve Hodgson That the minutes of the October 1984 Session of the Elgin County Council be adopted. - Carried. COMMITTEE COMMUNICATIONS COUNTY GOVERNMENT COMMITTEE 1. Township of South Dorchester with resolution asking that land division duties be left with the County. 2. Township of Aldborough with notices of the passing of Zoning By-Laws 84-34 and 84-35, passed under Section 34 of The Planning Act and copies of same. 3. Ministry of Citizenship and Culture'with revised criteria re; Wintario Program Grants. 4. BC Rail cation City of Toronto with a resolution opposing the CN/CP and application to the CRTC re: -Deregulation - Telecommuni- Industry-. 5. Ontario Legislative Committee Canadian Railway Labour Association re; public safety issue re: CN & CP Rail application to test and operate cabooseless trains. 6. Town of Aylmer with a copy of ~ reply to the Township of Dunwich that they do not support the reverting to the lower tier governments, the land division functions. 7. Ministry of Municipal Affairs and Housing with a copy of a -Report of the Provincial/Municipal working Committee on Open Meetings and Access to Information-. 8. By-Law same. Township of Malahide with notice of the passing of zoning No. 3016, under Section 34 of The Planning Act and copy of 9. Ministry of Citizenship and Culture with information on the ayouth Corps Program-. 10. Town of Aylmer with a notice of a public meeting, to be held November 15th, 1984, re: proposed zoning by-laws. 11. Ministry of Municipal Affairs and Housing with a copy of a booklet entitled AA Guide to the Community Planning Grant Program- in Southwestern Ontario. 12. Township of Bayham with notice of the passing of Zoning By-Law No. Z128-B4, under Section 34 of The Planning Act and copy of sarne. 13. Association of Municipalities of Ontario requesting sup- port in the designation of January 14th to 19th, 1985 as -Local Government Week-. 283 - 2 - 14. By,,:,Law tion. Township of Yarmouth with notice of the passing of Zoning No. 2848, under Section 34 of The Planning Act and explana- 15. Township of Usborne with resolution opposing the proposed closing of the Robarts School for the Hearing Impaired in London. 16. Township of Aldborough with two notices of public meetings concerning a proposed official plan and zoning amendments, set for November 26th, 1984. 17. Minister of Municipal Affairs and Housing, advising that the Province of Ontario will again be offering the Ontario Municipal Training Program for 1985. 18. Ministry of Citizenship and Culture with information on the Youth Corps Program - 1985. 19. County of Simcoe with a resolution requesting the Ministry of the Environment to pursue the selection of a site for waste dis- posal facilities. 20. Ministry of Citizenship and CultUre wit~ information on the Volunteer Service Awards Pr~gram. 21. Township of Yarmouth Committee of Adjustment with notice of hearing,'set for November 15th, 1984, re; a minor variance. 22. Village of Port Stanley Committee of Adjustment with notice of hearing, set for November 20th, 1984, re; a minor variance. 23. County of Wellington with resolution that the Ministry of Community and Social Services establish, limits on subsidy based on the existing cost-sharing ratio, influenced by compliance to the I.R.B. guidelines and effects of non-controllable price increases. COUNTY ROADS COMMITTEE 1. Ministry of Transportation and Communications with notice of assumption P-1783-47A with respect to property in Yarmouth Township. 2. tions cause Ontario Good Roads Association with request for resolu- and proposal of names and recognition of long service in the of good roads. 3. David E. Starry, Barrister & Solicitor, requesting that a by-law be passed or appropriate affidavit provided, with respect to a parcel of land deeded to the County for road widening along County Road 20. PROPERTY COMMITTEE l. tigating unit. Elgin County Pioneer Museum advising that they are inves- the need to install a central heating and air conditioning SOCIAL SERVICES COMMITTEE 1. Young Women's Christian Association with request for an increase in the per diem for Women's Place. FILED 1. Ministry of Natural Resources with a copy of news release with changes to provincial flood protection criteria. 2. R. the C. E. Jackson with a copy of a letter G. Moore, County Engineer, re; investigation Hamlet of Fingal. . addressed to on signs etc. for 3. Ministry of Transportation and Communications with copy of Memo 84-10 re; Ministry Supervisors, London District. - 3 - County Council, November Session 1984 4. R. K. MCNeil, M.P.P., with aCknowledgement of a copy of a letter sent to the Minister of Transportation and Communications. 5. Family & Children's Services of St. ThQmas and Elgin with Allocation of Children In Care and Financial Statement to September 30th, 1984. 6. Village of Port Stanley with a copy of a resolution re: research agricultural centre. 7. John Wise, Minister of Agriculture with an appreciation for letter of congratulations on his appointment. 8. County of Oxford with advance notice of the Warden's Dinner to be held on Friday, November 29th, 1984 at the Oxford Auditorium, Woodstock Fairgrounds. 9. Association of Municipalities of Ontario with information on the proposed integrated delivery of FBA{GWA at the municipal level. 10. the Ridgetown College of Agricultural winners of the Scholarships are: Tim Baranowski R. R. #3, RODNEY David Hooker R. R. #1, BELMONT. Technology advising that 11. Grace Debrabandere with appreciation for Elgin County scholarship. 12. Ministry of Municipal Affairs with invitation for appli- cations for funding under both ONIP and CAIP. 13. Laura Larmorir with thank you for attending the Council Session and special thank you for lunch and ice cream. 14. Copy of remarks by the Honourable Larry Grossman, Treasurer of Ontario and Minister of Economics, to the Association of Municipalities of Ontario on October 22nd, 1984. 15. Mrs. Melba Marr with appreciation for the 'Trillium' painting given at the Warden's Banquet. 16. Ministry of Municipal Affairs and Housing, Ontario Housing Corporation advising that Mr. Allen Fulmer has been duly appointed to the Elgin and St. Thomas Housing Authority by an Order-In-Council. 17. Mark Moore with appreciation for Elgin County Scholarship. 18. Patty Vandierendonck with appreciation for Elgin County Scholarship. 19. Ontario Bicentennial Celebrations with a list of recipients of the Ontario Bicentennial Medals for Elgin and neighbouring munic- ipalities. Moved by Reeve Lashbrook Seconded by Reeve Lavereau That the disposition of the Communications mailed pre- viously and those presented today, be approved as follows: County Government Committee - #1-23 inclusive Filed - #1-19 County Roads Committee - #1-3 inclusive inclusive Property Committee - #1 County Council - Social Services Committee - #1 #1-10 inclusive. - Carried. j 285 - 4 - EMPLOYEE PRESENTATIONS Warden Harr and Deputy Reeve Neukamm, Chairman of the Homes for Senior Citizens Committee, presented the following Certificates: 20 Year Certificate and Lapel Pin - Anna M. D'Arcangelo 10 Year Certificate - Marlene L. Crocker A 10 Year Certificate was presented to Mr. F. J. Boyes, on behalf of Carol L. Rooke who was not in attendance. A delegation from the St. Thomas~Elgin General Hospital was present and it was moved by Deputy Reeve Neukamm that they be now heard. Mr. George Disbrowe, Vice-Chairman of the Hospital Board, explained to Council that the Province policy of providing two-thirds of the capital cost of any project was no longer a reality, and in fact as little as zero up to fifty percent was being provided. He asked that the County consider removing the provision on their resolution to provide $2,000,000 to the Hospital over a five-year period, that the Province provide two-thirds of the capital cost. No additional funds were being requested from the County, but would have to be raised in a campaign from local citizens. Warden Marr thanked them for coming and advised that it would be discussed later in the day. A delegation was present from Ontario Hydro and it was moved by Reeve Smyth that they be now heard. Mr. Dave Abbott addressed Council and using an overhead projector, updated the pre- sent study to supply power out of the Bruce arid distribute it to Southwestern Ontario. It is entitled -Bruce to London Study.. He answered questions from Council and asked that Council appoint a planning person to work with Hydro on this study. Mr. John McKinlay, Chairman of the Land Division Committee, was present and it was moved by Reeve Haddow that he be now heard. Mr. MCKinlay introduced Mrs. Wendy Dodd, the new part-time Secretary- Treasurer of the Land Division Committee. A report outlining the number of applications dealt with during the periOd November 1st, 1983 to October 31st, 1984 had been provided previously and Mr. McKinlay enlarged on the report. He fielded questions from Council and expressed his opinion on the Changing of the membership from seven to five members and, also, on the question of returning Land Division functions to the local municipalities. A delegation from the Library Board was present in the persons of Mr. E. A. Wells, County Librarian, Mrs. Irene Golas, Historian, and Mr. Hugh J. Sims, local author. It was moved by Reeve Brooks that the delegation be now heard. Mr. Hugh Sims, in conjunction with the County Library, 'produced Volume I of .Sims History of Elgin County-. It was co-ordinated by the Library as a Bicentennial Project. Mr. Sims presented an autographed copy to Warden Marr for the County. FIRST REPORT - COUNTY GOVERNMENT COMMITTEE The First Report of the County Government Committee was presented by Reeve Hodgson and adopted on motion of Reeve Hodgson and Reeve Stewart. FIRST REPORT- HOMES FOR SENIOR CITIZENS COMMITTEE ~ (mailed) Moved by Deputy Reeve Neukamm Seconded by Deputy Reeve Pearson That the First Report of the Homes for Senior Citizens Committee be adopted. - Carried. FIRST REPORT - PERSONNEL COMMITTEE The First Report of the Personnel Committee was presented by Reeve McWilliam and adopted on motion of Reeve McWilliam and Reeve Haddow. ~ - 5 - County Council. November Session 1984 FIRST REPORT - PROPERTY COMMITTEE The First Report of the Property Committee was presented by Reeve Willsey and adopted on motion of Reeve Willsey and Deputy Reeve Neukamm. FIRST REPORT - LIBRARY BOARD - (mailed) Moved by Deputy Reeve Sheils Seconded by Reeve Lashbrook That the First Report of the Library Board be adopted. An amendment was - Moved by Reeve Monteith Seconded by Reeve Coles That Item #1 of the First Report of the Library Board be tabled until additional information is obtained on the legality of the recorded vote. - Carried. The Report. as amended. was voted upon and Carried. FIRST REPORT - ROADS COMMITTEE The First Report 'of the Roads Committee was presented by Reeve Caverly and adopted on motion of Reeve Caverly and Deputy Reeve Martyn. COUNCIL COMMUNICATIONS 1. The Salvation Army with a copy of their latest Annual Report and request for a grant in 1985. 2. Marguerite A. Young with letter advising that she will be retiring from the Elgin county pioneer Museum Board as of December 31st, 1984, after some thirty years. 3. Southwestern Ontario Travel Association with request for a grant for 1985 of $2,250.00. 4. Town of Aylmer with a copy of a letter to Mr. John Wise, M.P., re: Federal Agriculture Research Centre. 5. Marlene Hague. Municipal secretary ,I.O.D.E.. with the name of Mary Durkin to replace the deceased Edith McAlpine. 6. CNCP Telecommunications with information kits on lower priced long distance service. 7. Ontario Waste Management Corporation with notice of public meeting to be held December 5th. 1984 at the- Holiday Inn, London. 8. Tillsonburg District Chamber of Commerce advising of the availability of -Ti11sonburg: A History, 1825-1982. which has been recently published and is for sale. 9. Elgin county pioneer Museum nominating Mr. Donald Carroll. R. R. #3. Iona Station. as a Member at Large to the Executive Board. 10. Ontario Good Roads Association with a suggested resolution which they would like passed requesting increased funds for munici- pal road subsidy. Moved by Reeve Haddow Seconded by Deputy Reeve Martyn That the requests for a 1985 grant from the fOllowing be tabled until the 1985 grant requests are being considered: 1. The Salvation Army 2. Southwestern Ontario Travel Association. - Carried. 287 - 6 - Moved by Reeve Caverly Seconded by Deputy Reeve Wakeling That the letter from Mrs. Marguerite A. Youqg indicating that she will be retiring from the Elgin County Pioneer Museum Board on December 31st, 1984, be accepted and a letter be forwarded to her acknowledging her contribution of over thirty years. '--' - Carried. Moved by Reeve Lavereau Seconded by Reeve Caverly That the nomination from the Municipal Secretary I.O.D.E. and Elgin County Pioneer Museum to the Museum Board be tabled to the December Session. - Carried. Moved by Reeve Haddow Seconded by Reeve Monteith That we do now adjourn (12,00 Noon) to meet again on November 21st, 1984 at 2~OO P~M. - Carried. Council re-convened at 4:27 P.M. ROLL CALL."- All Members pr~sent except: Reeve Emerson. '-.-/ Moved by Deputy Reeve Neukamm Seconded by Deputy Reeve Sheils That the Corporation of the County of Elgin endorses the concerns expressed by the Ontario Good Roads Association respecting the inadequacy of the funds made available by the Government of Ontario for Municipal Road Subsidy as expressed in their brief to the Ontario Cabinet Committee on Resources Development dated November 1, 1984, and further that a copy of this Resolution be forwarded to the Treasurer of Ontario, the Secretary to the Ontario Cabinet, the Minister ,of _Transportation and Communications, all municipalities in Elgin County and our M.P.P.'s. - Carried. Moved by ~eeve Lavereau Seconded by Reeve Willsey filed. That Council Communications numbered 4, 6, 7 and 8 be - Carried. The Tree Commissioner's Report for the year was mailed previously to Members' of Council. Moved by Reeve Perovich Seconded by Reeve Brooks That the Tree Commissioner's Report be adopted and printed in the proceedings. - Carried. COuncil. The Weed Inspector's Report was mailed previously to Moved by Deputy Reeve Pearson Seconded by Reeve Stewart That the Weed Inspector's Report be adopted and printed in the proceedings. ~. - Carried. 88 - 7 - County Council, November Session 1984 The Director of Homes for Senior Citizens Report was pre~ santed to Council today. Moved by Deputy Reeve Ford Seconded by Reeve Caverly That the Director's Report on the Homes for Senior Citizens be accepted and printed in the proceedings. - Carried. The Treasurer's Report on Receipts and Expenditures for the period January 1 to October3l. 1984 was mailed. along with copies of the Treasurer's Statement on Remuneration and Expenses for Members of the Elgin County Council and apPointees to Outside Boards for the period ending October 31, 1984, prior to Council. Moved by Deputy Reeve Wakeling Seconded by Deputy Reeve Vojin That the Treasurer's Report on Receipts and Expenditures for the period January 1st to October 31st, 1984 be accepted and printed in the proceedings. - Carried. Moved by Reeve McWilliam Seconded by Deputy Reeve Volkaert That the Treasurer's Statement on Remuneration and Expenses for the Members of Elgin County Council to October 31st, 1984 be accepted and printed in the proceedings. - Call'ried. Moved by Deputy Reeve Neukamm Seconded by Reeve Purcell That the Treasurer's Statement on Remuneration and Expenses to October 31st, 1984 for appointees to the St. Thomas Suburban Roads Commission, Elgin County Library Board and Members of the Land Division Committee be accepted and printed in the proceedings. - Carried. Moved by Reeve Monteith Seconded by Reeve Willsey That the Report of the Land Division Committee regarding severances dealt with for the period November 1, 1983 to October 31, 1984 be accepted and printed in the proceedings. - Carried FIRST REPORT - AGRICULTURAL COMMITTEE The First Report of the Agricultural Committee was presented by Reeve Stewart and adopted on motion of Reeve Stewart and Reeve Perovich. SECOND REPORT - PROPERTY COMMITTEE The Second Report of the Property Committee was presented by Deputy Reeve Neukamm. Moved by DeputY"- Reeve Neukamm Seconded by Reeve Willsey That the Second Report of the Property Committee be adopted. An amendment was - ~ 289 - 8 - Moved by Deputy Reeve Pearson Seconded by Reeve Lavereau That Item 12 be removed from the Report. - Carried. An amendment was - Moved by Reeve Hodgson Seconded by Reeve Haddow That Item il of the Second Report of the Property Committee be amended by deleting the words -that the principle of renovating- and replaced with_-the renovation of- and after the word -Building- add -as required-. The amendment Carried. The Report, as amended. was then voted upon and Carried. FIRST REPORT - SOCIAL SERVICES COMMITTEE The First Report of the Social Services Committee was presented by Deputy Reeve Pearson and adopted on motion of Deputy Reeve Pearson and Deputy Reeve Volkaert 0 . Moved by Reeve Caverly Seconded by Deputy Reeve Wakeling That the resolution passed at the March Session, 1984, with respect to the St. Thomas-Elgin General Hospital funding, be amended by deleting reference that it be contingent upon the Ministry of Health's contribution of a two-thirds subsidy and:be replaced with -adequate funding from the Ministry of Health-. - Carried. Moved by Reeve Haddow Seconded by Reeve Monteith That Mr. Howard Gibson, Planning Director, Central Elgin Planning Office, be named as the County's appointee to the Committee formed by the Ontario Hydro to study hydro transmission etc. as it affects Elgin County and arrangements be made through the County Government Committee to reimburse his employer. - Carried. Deputy Reeve Pearson advised Council that the Thames Valley District Health Council was holding meetings other than in London and the next meeting was slated for the Ontario Police College, at 1:30 P.M., on Thursday, November 29th, 1984. Moved by Reeve Haddow Seconded by Reeve Perovich That Application T9/84 by Joseph Nagy Sr., owner of premises known as Lot 30, Registered Plan 199, Village of West Lorne, to clear .2849 hectares of trees for agricultural and drainage pur- poses be granted and that the clearing be done by November 21, 1985. - Carried. Moved by Deputy Reeve Martyn Seconded by Deputy Reeve VOjin That By-Law No. 84-35 -A By-Law to Confirm proceedings of the Municipal Council of the Corporation of the County of Elgin at the November Session, 1984- be read -a first time. '-- - Carried. b - 9 - County Council, November Session 1984 Moved by Deputy Reeve Wakeling Seconded by Deputy Reeve Martyn That By-Law No. 84-35 be read a sacond"time. - Carried. Moved by Deputy Reeve Wakeling Seconded by Reeve Willsey That By-Law No. 84-35 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Vojin Seconded by Reeve Perovich That we do now adjourn (5:29 P.M.) sine die. - Carried. Go C. Leverton, Clerk. E. H. Marr, Warden. 291 COUNTY GOVERNMENT COMMITTEE REPORT November Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1. That Correspondence #1, 4, 5 and 6 be tabled. 2. That Correspondence #2, 3, 7, S, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22 and 23 be filed. 3. That the Community Emergency Services Committee has been advised that the County will not be sending representatives to their meetings, but that representation will be left to the local municipalities. 4. That ALL Committees meet at the December Session each year for the purpose of electing a Chairman. .' 5. That the County representatives on the County Exhibits Committee of the 1985 I.P.M. be remunerated for meetings attended and that they be paid the same per diem and mileage rates that the I.P.M. Committee decides and further, that Mr. Glen Walters be advised that this be included in his bUdget. 6. Canon lease That the Clerk exercise the option of purchasing the NP200 photocopier during the fifty-third month of the at 10% of the original cost ($405.50): ALL of which is respectfully subm~tted. ~.;y~ HOMES FOR ~F.NTnR CITIZENS COMMITTEE REPORT November Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Homes for Senior Citizens Committee reports as follows: 1. A Special Meeting was held to review policies and procedures for Elgin Manor and Terrace Lodge, for their various departments, which were approved in preparation for accredi- tation of both Homes - (i) (ii) (iii) (iv) Maintenance, Housekeeping and Laundry Dietary Nursing Administration. 2. The Director has been authorized to hire a replace- ment for the position of Resident Co-Ordinator. for both Homes, effective December 3rd, 1984. ALL of which is respectfully submitted. -, / / ~f d-ka-=A>? . E. Neukanun Chairman ' ~/lH~ PERSONNEL COMMITTEE REPORT November Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1- working Library 2. audit and a no cost That the County policy with respect to the last day before Christmas be adhered to by the County Staff - i.e. work from 9:00 A.M. to 12:00 Noon. That the firm of Mosey & Mosey Insurance Agency review the County's current Blue CrosS benefits or Obligation basis. Ltd. on 3. That the Ontario Good Roads Association be allowed to join the County-wide plan of insurance coverage through Mosey & Mosey Insurance Agency Ltd. and be treated as an autonomous division for administrative purposes. 4. That we recommend that the Personnel Committee be authorized to interview firms for the purpose of engaging them for personnel services re: County employees. ALL of which is respectfully submitted. ~'^. uA ).0j,-,~ D. A. McWilliam, Chairman. ~JI~ 293 PROPERTY COMMITTEE REPORT November Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Property Committee reports as follows: 1. That the necessary arrangements for ,security for the Nurses' Residence be made by the Clerk and Warden through the St. Thomas Psychiatric Hospital, effective December 1st, 1984, at an estimated cost of $400.00 per month. 2. That insurance coverage in the amount of $250,000.00 be arranged through the Frank Cowan Company Ltd., effective December 1st, 1984, for the Nurses' Residence at the St. Thomas psychiatric Hospital. 3. That K & K Locksmiths of St. Thomas be authorized to change the locks on all exterior doors at the :Nurses' Residence qn November 30t~. 1984 and that they all be keyed alike, further, that two keys be loaned to the Administrative Staff at the St. Thomas Psychiatric Hospital, to allow for their chattels to be removed until December 15th, 1984 and to permit security personnel to enter the building. 4. That the Clerk has been authorized to sign a consent to allow the City of St. Thomas to remove a dangerous tree, on the Court House grounds, on Gladstone Ave., near the Engineer's Office. 5. That the Clerk and Warden be authorized to sign the necessary papers to have a gas line installed to the Nurses' Residence, upon acceptance of the offer to purchase the Nurses' Residence by the Province of Ontario. 6. That an application has been made under the Canada Works Program for work in connection with the Nurses' Residence. ALL of which is respectfully submitted. ~! ?1.~ (/:i.aa~ ~ 4. C. R.'Willsey, Acting Chairman. ~.T;y ~ 295 LIBRARY BOARD REPORT November Session 1984 To the Warden and Members of Elgin County Council, J The Library Board reports as follows: 1. That as an energy and money saving move the Board will put interior storm windows on the Aylmer Old Town Hall Library to a price of $10,460.00, half to be paid in 1984, half to be in 1985 with an expected payback period of five to seven years, providing these arrangements can be made with the supplier. 2. That the Elgin County Library Board will finish 2,000 square feet of the Belmont Library for Library purposes. 3. That a Library Publications Distri;bution Policy has been adopted and will be forwarded to council as soon as a clean, typed copy is available. ALL of which is respectfully submitted. :9t:~ ~-L, J~ s Sheils, Chairman. ~*~ * Item #1 was amended by tabling it until additional information is obtained on the legality of the recorded vote. COUNTY OF ELGIN ROAD COMMITTEE REPORT NOVEMBER SESSION 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, Your Road Committee Reports As Follows:- 1. Towland (London) 1970 Limited have completed their contract for asphalt paving on Road 22. Work has been nearly. completed for the season as. wet weather has forced postponement of final trimming work to next year. 2. Work has been completed on Roads 42 and 50 in Port Burwell for the season, with nearly all trim work having been completed. 3. Guide rail work on Road 42 at Silver Creek has been completed. Only very minor trim remains. 4. An application in the amount of $27,090 under the Canada Works (Winter Works) has. been made for improvements: to COunty road facilities and properties. 5. Ministry of Transportation and Communications' Subsidy Allocations for 1985 are not expected until mid January. 6. We have purchased an Elgin Pelican Model H.H. SWeeper from Frink Canada at $91,877 plus sales tax. We hope to have delivery by next April. We have not decided whether to accept the trade- in allowance of $5,400.00 for our 1974 Elgin Pelican III Sweeper. 7. The County Roads Needs Update Study has been completed by staff and forwarded to the Ministry of Transportation and Communications. Bridges Needs on County Roads are estimated at $5,548,000. Roads Construction Needs are estimated at $21,989,000. Asphalt Resurfacing Needs (5 year period) are estimated at $11,856,000. (These estimates are based on 1983 costs with work outstanding at Januaxy 1, 1984.) Total needs on county roads $39,393,000. In addition Needs for County. Bridges not on county roads are estimated at $4,316,000. ~The Ministry of Transportation and communications uses these Needs as a base for Construction Allocation Subsidies for 'future years. All of which is respectfully submitted, ~~d- ~)I.~ 297 TREE COMMISSIONER'~ RF,PORT November Session, 1984 To the Warden and Members of 'the Elgin County Council, The .tree report this year conveys a rather negative general outlook for our natural woodlots, as they are steadily decreasing in number and size. One factor responsible for a small percentage of the loss is natural erosion along the lake and steep stream banks. Of far greater concern, are the large acreage far- mers who clear small healthy stands of wood to gain a minor increase in tillable land. Reforestation is required, but the majority is evergreen as most people prefer a fast growing variety. Our hard- woods have greatly depleted. The few logging companies in Elgin operate in mature woodlots, cutting legal size timber for lumber and thinning out weed stock. Unfortunately, some also cut undersize trees for firewood when they feel I am not available to inspect. This is where I would appreciate assistance from the g~neral public in informing me of logging and wood cutting operations. In one week's time I am hard-pressed to satisfactorily survey a township a day, unfortunately, this leaves many unsupervised days for other areas of the County. There are many large woodlots located in the c~ntre of a concession not easily observed from the road. It is not realistic to expect. me to walk each woodlot in Elgin (approx- imately 22,000 hectares of woodlands). A Tree Inspector's job must rely heavily upon the interest of concerned citizens willing to report wood cutting operations, large or small, and question me on the operator's authority. Reforestation projects and better land management must be steadily improved over the years. Many farmers have already demonstrated their concern after seeing their lands erode into gUllies and washouts. I have photographed examples of sand ero- sion as well as clay ground blowing - results of the removal of tree cover and old fence rows. The colour of the water in our streams visually substantiates the claim that much of our best topsoil is being washed into Lake Erie. There are groups study- ing these problems, publishing helpful literature and offering financial assistance to farm owners. I carry a variety of book- lets with me at all times with more available at the St. Thomas Agriculture Office. Once again I would like to remind Council to encourage and assist property owners with reforestation projects, especially in valley and gully areas once used as pastures. Hugh Baird and I are working co-operatively with the Ministry of Natural Resources to initiate changes in the Tree By-Laws of Ontario, hopefully by the end of this year. Refores- tation for many small land owners (under five acres) is far too expensive. They must purchase their stock from nurseries as the small acreage does not presently qualify for a Ministry purchase. Seedlings are relatively inexpensive (about 2~ cents each per lots of fifty) from the Ministry of Natural Resources for larger land owners. Many ball clubs and Scout groups have planted trees in the Spring (tree plant-a-thons) to raise money for uniforms or excursions. With the adult participation these groups have done a commendable job. Most trees planted last year survived the Winter,. how- ever, mouse damage was quite severe in some plantings. The County Roads Department crews placed protective covers around their new plantings - a job well donel This should decrease the need for replanting next Spring. Legal action is pending in regards to the destruction of our wooded lands. It is hoped these cases will deter others considering wood cutting operations without application approval. Many concerned citizens have called to question cutt;ng operations and have saved a woodlot from destruction. I welcome these phone calls. - 2 - Eight applications total11og 16.08 acres were registered this year with 10 acres approved. I feel this is a good percentage (approximately 60%) for our Agricultural Committee. In June, Mr. Bill Caverly and I met with Tree Commissioners from nine counties as well as the Ministry of Natural Resources. Changes to the-existing tree by-laws were proposed and discussed. Hugh Baird and I organized another meeting for November 8th. Approx- imately eighty people attended including the Reeves from Malahide, Bayham, and Yarmouth; representatives for the Ministry of Natural Resources from Aylmer, London, Wingham and Toronto; members of the Lumberman's Association Bruce-Huron; and the Tree Commissioners of Southwestern Ontario. The desired changes to the existing tree by-laws Were discussed and will now be presented by the Tree Commissioners for approval at the various levels. In closing, I would like to thank the many Elgin County residents who have worked co-operatively with me to ensure the prosperity of our woodlots. Let me once again impress upon the public the importance of their involvement in the efficiency of this position. I would like to thank Warden Marr and the several 'Council Members who assisted in accompanying me to many a woodlot, on often very short notice. Their interest an~ co-operation is greatly appreciated. George LeVerton and his d~fice Staff have been most generous with their support when called upon. Many thanks are extended to the Township Clerks and their Staff, and Road Crews who on occasion relay information saving me the mileage and time back to the office. The Ministry of Natural Resources in Aylmer and their Staff, have been most helpful with their knowledge and assistance. ALL of which is respectfully submitted. af~,;J., 4.~J Charles C. Stafford, Elgin County Tree Commissioner. 299 WEED INSPECTOR'S REPORT November Session, 1984 To the Warden and Members of the Elgin County Council, Once again it gives me pleasure to report to Council. I must admit this has proved to be a trying year as the weeds tended to mature quickly and simultaneously. Many complaints were handled concerning the properties of absentee 'landowners. Telephone calls were more numerous, perhaps indicating a more weed-conscious or better informed public on th~s sUbject. In general, residents were co-operative when approached concerning weed control on their properties. Several specific weeds are noteworthy this year, partic- ularly to farmers. Wild Carrot (Queen Anne's Lace) has continued to spread, as is most obvious~ It can be controlled by sprays in the Spring and a repeat spraying in September. Sow Thistle was more plentiful this season, infectingsoyabeans as well as other crops. We should all strive to do a bit of hand weeding with this menace - collecting the seed pods to reduce its':stronghold. Johnson Grass was found even in Dunwich Township this year. It appears to have followed the combines from the eastern townships. This hearty seed will prosper wherever dropped. Being a member of the Sorghum family, it resembles corn stalks and most chemicals used on cornfields will not affect its livelihood. 'Post' with drop nozzles will work. Jerusalem Artichoke has been a recurrent problem in corn and soyabeans. It necessitates control immediately as it repro- duces by seed and root tubers and may prove particularly stubborn to eradicate. Another weed we should spend more time controlling is Velvet Leaf. This nasty fellow, measuring from a few inches to eight feet, will grow almost anywhere and produces seeds at all stages of growth. ~any farmers are PUlling and piling the weeds. This will destroy some seeds, but many will not rot. Setting fire to the pile will effectively complete the jOb. Cocklebur is showing signs of being a troublesome weed in beans and is pOisonous to livestock. It will grow from twelve to forty-eight inches high producing seeds at all stages of growth and easily spreads by machine and animal. An increasing number of farmers are cutting their road allowances. especially where there are crops such as vegetables. tobacco, or soyabeans, restricting township spray programs. It takes but a couple of hours per year to maintain a clean roadside. This looks so impreSSive and makes one proud to be a citizen in this County. I would like to see some sort of recognition given to farmers who maintain their frontage in such an appreciable state. Most townships carried out an effective spray program with one township, Southwold, contracting theirs out. Spraying was completed in only four days; this left their men free to do other township work. Aldborough just finished spraying at the end of September on roads where tobacco and vegetables were growing. Yarmouth Township did not keep up with weed cutting as promised last Spring. Council Members should encourage at least two members of the work crew to apply for spray licensing and absorb the cost. The County this year undertook a fence to fence cutting which has improved the appearance of County roads. Mower operators must be commended for their job. They must, all too often, stop to unplug their mowers plugged by refuse - throw-away diapers being a common cause. Think about them after three or four days in the hot sun! Motorists should make greater use of auto trash bags and more fines levied for this offence. Litter not only makes mower opera- tors' jobs more difficult, but also blemishes our countryside. - 2 - I attended workshops at RidgetQwn College of Agricultural Technology and the Ontario Agricultural College in Guelph. As part of the evening program last April at Ridgetown, I was asked to give a short speech outlining the problems Weed Inspectqrs have and their responsibilities to Townships and their County. I attended another one-day session in JUly at the Guelph College for weed identification. All Weed Inspectors were to bring along a weed from their area and give a short talk on its behaviour. I again tried to take a weed from each township. On August 23, Ridgetown College conducted a tour that was well attended by representatives from several townships. We saw some spectacular results with only four grams of chemical per acre. You could carry enough chemical to spray an entire township in one armful! Some new sprays are being tested by the Ministry of Transportation now. One is regis- tered in Western Canada and we hope it will be available here soon. Five chemical companies were present offering information, talks and many with gift samples valued up to $100.00. The Ministry of Transportation and Communications gave a demonstration with-their new track sprayer, new nozzles and spray patterns. The Ministry of Transportation has taken a positive look at our weed situation and a good cutting program has been carried out. M.T.C. has also operated a good spray program in Elgin County with most of the local highways being sprayed by contract. This s~ems to be most effective and less complaints were registered. They are even considering custom weed cutting for the future. The railways are starting to co-operate in a slow manner. Most say no funds have been set aside for weed control beyond roadbed spraying. Conrail did do more this year. B & 0 sent the large brush cutter and cut everything from fence to fence. Canadian National Railway only cut when asked, but have a mower mounted on a tractor and a track mower; both used this year. Canadian Pacific has only hand weed cutters in. this area arid has been very tardy when asked to cut their crossings and rail allow- ances. Sometimes I find these are not weeds but brush and berry bushes that obstruct the view for motorists. The Weed Inspectors of Western Ontario have a meeting with the railways on November 20 in London. Mr. Clarence Willsey and Mr. Ken Monteith will accom- pany me. In closing, I would like to extend my appreciation to the many folks living in Elgin who have co-operated with me in my duties as Weed Inspector. Most people demonstrated a respect for the job making its enforcement an easier task. Township Clerks, secretaries, road superintendents, work crews and County office staffs have assisted freely in many ways when called upon - a service I value greatly. Members of Council, as always, thank you for the many occasions you offered assistance and encouragement. ALL of which is respectfully submitted. ~~fM'....I Charles C. Stafford, Elgin County Weed Inspector. 301 DIRECTOR/ADMINISTRATOR REPORT TO THE WARDEN and MEMBERS OF ELGIN conN'I'V COUNCIL: Attached is the financial report covering the Elgin County Homes for Senior Citizens (Elgin Manor, Terrace Lodge and Byrne Rest Home). Due to the fact that Elgin Manor and Terrace Lodge were operating with several empty beds during the 1984 year, we have not used the services of the Byrne Rest Home, which is a satQllitc home of Elgin Manor, and allows Elgin Manor to purchase services for senior citizens. The satellite home is an important part of the Elgin County Homes for senior citizens and it does allow the senior citizens an alternative from a large institutional setting. However, we only use the satellite home if we are running at full capacity unless it is the choice of the senior citizen who would rather reside in a smaller setting. The report attached covers 10 months ending October 31st 1984. Attached also are copies of the budget covering the Elgin ~~nor~ Terrace Lodge~ Byrne Rest Home which shows the 1983 actual Budget~ the 1983 proposed budget and the actual amount used up to October 31st 1984. The residents in Elgin County have become quite concerned with the ifact that there are long waiting lists to enter into Homes for the Aged and !have over the last few years continued placing their names for admission at a I !time when they require the services. At the present time on the Terrace Lodge iwaiting list we have 22 female and 14 male. As of October 31st we had 3 !female residents in hospital and 5 vacant beds. Elgin Manor's waiting list ihas 54 female and 30 male waiting for admission at a time when they require !the services an~ as of October 31st we had 2 female in hospital and 14 vacant !beds. The Committee of Management and administration have been concerned with ithe number of empty beds during 1984~ however~ there are many reasons as to iwhy the beds remained empty. First of all, there was a new nursing home~ !caressent Care~ that opened in St. Thomas~ which has 125 beds and within six ~eeks of opening were almost full. The same thing is going to happen with the 1985 year with the old Wilson iNursing Horne~ which is being converted to Kettle Creek Rest Home~ which will iaccept approximately 60 residential care residents. Also, early in the new year will be the opening of the new Aylmer Nursing -2- Home. I feel there is going to be some further concern with the number of empty beds for 1985. Also, it is the policy of the Committee of Management in the County of Elgin and the Ministry of Community and Social Services to offer Home Support programs to keep senior citizQns living in their own horoes. This means that when they are making application to come in to the Home, they are more frail and are requiring more nursing care than what we can offer. As Elgin Manor is not a licensed extended care facility in the way that nursing homes are licensed by the Ontario Ministry of Health under the Nursing Home Act. The Home is regulated by the Miriistry of Community and Social Services under the Homes for the Aged and Rest Home Act and does not represent itself as a Health Care Facility, but rather a social facility, therefore, we cannot admit senior citizens direct from the community if they are covered by the Extended Care Program. During the 1984 year we have had a number of senior citizens who are enjoying the Home support Programs we are offering and this of course gives our senior citizens an alternative to institutional living and the Home Support Programs to give them some sort of security. The Elgin Manor and Terrace Lodge auxiliaries have agreed on a long term project for raising funds for the senior citizens of our Homes and of the community, and have recently been in communication with all church groups and service clubs throughout the County of Elgin for funds to assist in the purchase of a wheelchair bus which will seat possibly 16-18 persons and 4-6 wheelchair persons with a hydraulic hoist. We feel that the transportation problem in Elgin County for senior citizens is very critical and the auxiliaries are trying to raise approximately $45-50,000. for the purchase of this bus. At the present time they have raised approximately -$20,000. During the year 1984 we are pleased to report that we are now operating Blood Pressure Clinics and Foot Care Clinics at Terrace Lodge in conjunction with the Health Unit and the County of Elgin Registered Nurses Association. Once again, this year the Terrace Lodge auxiliary was presented with the Marguerita Smith Award for excellence in service to senior citizens and the Committee of Management held an appreciation uinner for members of our auxiliaries on the 3rd of November with Dr. H. Rodney as the guest speaker. This luncheon is in appreciation for the work carried out by our auxiliaries. 303 -3- I would like to take this opportunity of thanking the Warden and Committee of Management of Elgin County Homes for senior citizens and members of Elgin County for allowing us to arrange many varied programs for senior citizens and I certainly hope we can continue to offer as many programs and services to our senior citizens to assist them in living in the community rather than in an institutionalized setting. Attached to this report is a description of our Home Support Programs. All of which is respectfully submitted, Fred J. Boyes, Director/Administrator FJB/bv Mov.14/84 enel. HOME SUPPORT PROGRAMS Meals on Wheels: We now have a volunteer service delivering meals on wheels to residents in the community and at the present time we are delivering 14 .meals per day, five days per week, making a total of 70 meals each week. Wheels to Meals: The senior citizen is brought in to the Home for the Aged for a noon meal Monday to Friday and the seniors can enjoy the social contact gained through congregate dining. Day Care: Elderly citizens attend the Home activities on a daily basis enjoying a hot meal and the craft and recreation program. Day Care residents may require transportation which can be arranged. At the present time we have 5 residents who are coming in on a daily basis to our day care program. Vacation Care: Senior Citizens residing with their family may be admitted to the Home for a short term admission which enables the family to take a vacation knowing their family resident is being cared for. Recuperation Care: Senior citizens who have been hospitalized may require more professional nursing care which the l:ome for Senior Citizens can provide. A short term admission should be arranged prior to hospitaliz- ation. This program has been widely used during the 1982 season. Telephone Call for Assistance: We have supplied telephone stickers to the senior citizens in the community and we are available on a 24 hour basis should the senior require some sort of assistance to continue living in the community. Telephone Assurance: Seniors residing alone in the community are contacted daily by the Home ensuring the senior is in good health. This programme provides a friendly visit to a senior who might not otherwise be contacted. Counselling and Referral: Seniors may contact the Home with regard to programmes or services for the elderly. The Home endeavours to supply the senior with accurate details and/or referral to the proper agency. -Assistance is offered to seniors in completing pension applications, tax grants or income taxes. Menu Planning: Nutrition for the Elderly is a concern for the Home. Seniors who would like assistance in maintaining a proper diet should contact the Home and our dietician will provide necessary information and guidance. 305 Winter Residence: Seniors who are apprehensive about living alone for the winter may be accommodated for a short term admission. The cost is determined on an ability to pay basis. This program has been widely used and is certainly a program that Elgin County can be proud of. Assisted Bathing: Seniors who are unable to bathe themselves are encouraged to ~ontact the Home to arrange a time for a whirlpool bath. Their own doctor is required to sign a consent form for the whirlpool. A nominal fee is charged for each bath. At the present time we have 12 seniors coming in to our Homes to participate in this program. Exercise: Fitness should be a concern for seniors who are able to take advantage of water exercises. At Terrace Lodge there is a swimming pool staffed by a qualified instructor. Participants are welcome to attend the swim classes and to obtain the weekly times, by contacting the office. Regular exercise classes are held each morning at 10:30 and we encourage new members to join to keep fitness in their daily routine. Adjuvant classes are held Monday to Friday at Elgin Manor. The adjuvants are trained to work with seniors who may require assistance to walk and provide therapy for varied disabilities. DIRECTOR/ADMINISTRATOR REPORT TO T~ "'JARDEN and MEMBERS OF ELGIN COUNTY COUNCIL THE FOLLOWING IS MY REPORT ON ELGIN MANOR FOR TEN MONTHS ENDING OCTOBER 31, 1984. 1. Number of residents as of December 31, 1983............... 141. 2. Number of residents admitted during the year.............. 47. 3. Number of residents discharged during the year............ 90. 4. Number of deaths in the Home during the year ~. . . . . . ,; .. . . . . 13. 5. Number of residents now in the Home ......~............... 132. 6. Total days residence ....................................41856. 7. Average number of residents during the year............... 136. (This figure does not reflect the number of residents in hospital for whom beds are being held). 8. RECEIPTS Province of Ontario Subsidy......................... $735,685.69. Old Age Pension and Resident's Maintenance .......... $766,418.25 Arrears of Maintenance and Estates of deceased residents$28,098.22 Sundries .................................................... nil. . Government of Canada Sales Tax refund ................ $6,871.47. 9. DEDUCTIONS COst of Operating .................................. $1,626,999.57 Average Expenses per day of each person ................. $38.87 Average Expenses per week of each person................. $272.09 Average Expenses per year of each person ............. $14,187.55 Actual Cost to county after deducting receipts...... $89,925.94 Actual Cost to county per day per resident ............... $2.15 10. CAPITAL EXPENDITURES Cost of Capital Expenditures Province of Ontario Subsidy Actual Cost to the county ....... ... ........ ....... ......nil .......... ....... ..... ... ... ...nil .................... ............ .nil 11. There were 188 persons in residence during 19~~. 71 male and ll7f~ale:-c5f the 132 persons in residence on the first day of November 1984, 42 are male and ...1Q.... are female. 12. The figures in #1_ through #10 above are for the period January 1st, 1984 to october 31st, 1984~ All of which is respectfully submitted. 307 DIRECTOR/ADMINISTRATOR REPORT TO THE WARDEN and MEMBERS OF ELGIN COUNTY COUNCIL THE FOLLOWING IS MY REPORT ON TERRACE LODGE FOR TEN MONTHS ENDING OCTOBER 31, 1984. 1. Number of residents as of December 31, 1983.................91. 2. Number of residents admitted during the year................26. 3. Number of residents discharged during' the year.....~........62. 4. Number of deaths in the Home during the year................ 2. 5. Number of residents now in the Home.........................95. 6. TOtal days residence...................o............ ..... .28642. 7. Average number of residents during the year............."...9S. (This figure does not reflect the number of. residents in hospital for whom beds are being held). 8. RECEIPTS Province of Ontario Subsidy..........................$~63,298.49 Old Age Pension and Resident's Maintenance...........$~201713.79 Arrears of Maintenance and Estates of deceased residents. $9,225.50. Sundries....................................................... nil. Government of Canada Sales Tax refund....................$1,866..50 90: DEDUCTIONS Cost of Operating......................... ..................... $il65,089.35 Average Expenses per day of each person.................... $30.20 Average Expenses per week of each person................. $211..40 Average Expenses per year of each person.................$ll.023.00 Actual COst to County after deducting receipts.........$69,985.07 Actual Cost to County pe~ day per resident........... $2.44 10. CAPITAL EXPENDITURES Cost of Capital Expenditures.................................. nil. Province of Ontario Subsidy................................. nil. Actual COst to 1;;he County....................................... nil. 11. There were 117 persons in residence during 1984. 28 male and 89 fernale:-Df the 95 persons in residence on tiie7irst day of November 1984, 22 are male and"1!...- are female. 12. The figures in ;'il through il0 above are for the period January 1st, 1984 to October 31st, 1984. All of which is respectfully submitted. DIRECTOR/ADMINISTRATOR REPORT TO '!"HE WARDEN and 1~..MBERS OF ELGIN COUNTY COUNCIL THE FOLLOWING IS MY REPORT ON BYRNE REST HOME FOR TEN MONTHS ENDING OCTOBER 31st 1984. 1. Number of residents as of December 31,1983 ............. 4~ 2. NUmber of residents admitted during the year ............ni1. 3. Number of residents discharged during the year .......... 1. 4. Number of deaths in the Home during the year ............ni1. 5. Number of residents now in the Home .................3. 6. Total days residence .................................. 910. 7. Average number of residents during the year ............ 4. (This figure does not reflect the number of residents in hospital for whom beds are being held). 8. RECEIPTS Province of Ontario Subsidy ............................$1,522.12. Old Age Pension and Resident's Maintenance .......... $15,639.54. Arrears of Maintenance and Estates of deceased residents. nil. Sundries .... .......... .......... ... ..... ..... .... .... ..nil. Government of Canada Sales Tax refund ...................ni1. 9. DEDUCTIONS Cost of Operating ...................................... $17,814..00. Average Expenses per day of each person................. $19.58.. Average Expenses per week of each person .............. $137.06. Average Expenses per year of each person .............. $7,146.70.. Actual Cost to County after deducting receipts ........ $652.34. Actual Cost to county per day per resident ........... $.72. 10. There were.1 persons in residence during 19&1, 2 male and 2 female:--Of the 3 persons in residence on the first day of November 1984. ..1-. are male and -L is female. 11. The figures in :1:=1 through '#10 above are for the period January 1st, 198~ to October 31st, 1984. All of which is respectfully submitted. RESIDENTS SOCIAL SERVICES Residents Dry Cleaning . Beauty Parlour Supplies Barbering Clothing-ReSidential. Care -Extended Care Footwear-Residential Care -Extended care Recreation-Entertainment Hobby Crafts Adjuvant Equipment Repairs, Mtce. Equipment Replacements Miscellaneous Salaries Employee Benefits- (Omers, Ohip, etc) Day. Care Programs Contract Services Sub total ELGIN MANOR BUDGET . 83 Actual ($-4.25t $(-6.219.59]" (-602.25) 170.15 199.03 3,551.10 (-1.027.02) 55,421.41 7,450.52 (- 439.72) $58,499.38 DIETARY SERVICES Raw Food Costs $168,738.14 Replacements, Dishes, Cutlery 2,680.85 Misc. (fail, p.plates,detergent) 13,135.62 Equip. Repairs & Mtce. 3,290.41 Equipment, Replacements 12,803.33 Other Misc(dish cloths,t.towels 550.87 Salaries 240,915.28 Employee Benefits - (Omers, Ohip,etc) 24,574.19 Sale of Meal Tickets & Visitors Meals (-4,063.40) Sub total $462,625.29 '801 PrOpOsed $(-7.000.00) (-650.00) 3,000.00 (-800.00) 100.00 50.00 69,425.00 8,285.00 (-500.00) $71,910.00 $177,175.00 3,000.00 12,000.00 3,455.00 10,000.00 400.00 250;000.DO 25,803.00 (-5,000.00) $476.833.00 309 (1) '84 Actual Oct. H/84 $ (-7.00) $(-4.273.26) (-576.00) 74.09 197. 10 3,497.20 540.14 59.92 47,765.01 6,333.39 (-565.50) $53,045.09 $136,276.11 3.080.81 9,135.39 6,028.47 279.31 510.25 193,332.20 21,744.52 (-3.053.25) $367,333.81 RESIDENTS MEDICAL NURSING SERVICES Home Physician Approved Drugs Medical Nursing Supplies Equip. Repairs & Mtc:e. Equipment Replacements Dentist Eye Care Foot Care Ambulance Other Misc. {Resident Charts) Salaries Employee Benefits- (amers, Ohip, ete) Sub Total HOUSEKEEPING SERVICES Tissue,Kleenex, Soap ~~ps, Pails, etc. Wax, Cleaners, etc. Pest COntrol{Contraet) Equip.Repairs & Mtce. Equipment Replacements other Mise. Salaries Employee Benefits- (Omers,ohip,etc) Sub total. LAUNDRY SERVICES Replaeements,Bedding,Linens Replacements, Uniforms Uiscellaneous soap, Bleach, etc. Thread,Thermo Patch Contract Equip.Repairs, Mtce. Equipment Replacements Salaries Employee Benefits- (Omers,Ohip,etc) Sub Total 2,701.47 $ 2,836.00 $ 3,035.94 1,022.86 1,073.00 1,093.38 5,876.08 5,500.00 5,161.01 384.00 408.00 306.00 79.75 100.00 164.14 1,319.29 2,000.00 169.06 - - - 143,677.76 150,000.00 113,714.16 16,576.39 17.400.00 13,852.24 $171,637.60 $179,317.00 $137,495.93 $ 6,075.0.8 $ 7,380.00 $ 2,355.69 - 65.25 7,068.91 7,420.00 6,268.49 110.41 200.00 191.11 - - - 1,142.42 2,000.00 511.24 1,285,,12 1,000.00 19.23 36,552.98 42,763,,00 29,199.39 4,896,,81 5,100.00 3,988.81 $57,196.98 $65,863.00 $42,533,,96 ELGIN MANOR BUDGET '83 Actual $ 6,959.79 165.69 8,891. 82 2,262,,69 12,708.13 838.00 65.40 5.50 668,,72 721,559.74 75,260.71 $829,386.19 (2) 184 PropOsed 184 Actual Oct.3~/8:4 $ 7,044.00 $ 5,492.14 200.00 9,500.00 7,282.71 2~OOO.OO 1,057.77 11,500.00 3,125.10 500.00 825.00 100.00 29.15 - - - - 3,500.00 158.28 757,637.00 627,218.83 79,023.00 64,559'.40 $871,004.00 $709,748.38 ELGIN MANOR BUDGET FUNERAL.AND BURIAL Funeral and Buri.a1. Service SUBTOTAL BUILDING & PROPERTY OPERATION & MAINTENANCE Electricity Water Fuel Garbage Collection Taxes Insurance, Boiler, Plant & Equipment Rent Building-Light Bu1b~ Repairs & Maintenance and Building & Equipment Equipment Replacements Other Misc (Fire Alarm Contract,etc) Salaries Employee Benefits- (Omers,Ohip,etc) Home Vehicle Water Line Repairs Sub Total '83 Actual '84 Proposed 311 (3) '84 Actual Oct.31/84 $ 27,365.47 $ 29,663.00 $ 22,307.11 4,442.74 4,700.00 3,894.56 62,652.23 67,664.00 37,210.32 2,778.75 2,917.00 2,126.25 - - - 3,923.00 4,520.00 4,463.00 40.66 100.00 33.17 1,724.14 1,810.00 792.41 29,454.45 27,800.00 20,571..85 8,371. 65 9,000.00 2,688.34 934.00 3,022.00 1,439.50 70,042.12 75,000.00 62,450.34 10,526.71 11,900.00 10,056.47 5,411.82 6,000.00 3,749.76 500.00 $227,667.74 $244,596.00 $171,783.08 2 GENERi:.L and ADIlINISTRATlVE Community Outreach Contract Services Advertising l\udit Legal Postage Printing, Stationary Telephone Travelling,Convention Insurance PL/PD Nqrkmens Compensation Home Vehicle Other Miscellaneous (Flowers, Staff Meds) Equip. Repairs, Mtce. Equipment Replacements Freight & Express Staff Development Membership Dues Salaries Employee Benefits- (Orners,Ohip,etc) sick Day Payout Bank Interest Sub Total Total Expenditures ELGIN MANOR BUDGET (4) 183 Actual '84 Actual Oct. 31/84 '84 Proposed $ 3.991.50 $ 4,091.00 $ 3,754.74 145.52 300.00 386.56 2,100.00 2,000. DO 1,500.00 140.00 5,000.00 130.38 2,159.30 2,280.00 2,277.05 4,776.70 4,400.00 4,485.35 7,1J14.06 7,900.00 5,491.80 10,780.37 12,000.00 10,718.94 3,551.00 4,500.00 3,610.06 14,148.23 16,000.00 16,224.49 - - - 3,785.38 3,800.00 1,537.74 1,263.34 1,500.00 746.36 653.48 600.00 - 530.84 600.00 469.7'1 1,133.09 2,000.00 967.53 1,760.94 2,000.00 100.39 109,027.86 95,000.00 79,970.69 15,988.51 12,000.00 12,.091.28 2,899.20 3,000.00 - (-2,508.93) - 596.22 $183,7010.39 $178.971.00 $145,059.32 $1,990,753.57 $2,008,494.00 $1,626,999~57 313 ELGIN MANOR BUDGET (5) '83 Actual '84 PropOsed '84 Actual Oct. 31/84 TOTAL EXPENDITURES $1,990,753.57 $2,088,494.00 $1,626,999.57 Expenditure Recoveries 4,284.45 5,000.00 6,871.47 Sub Total $1,986,469.12 $2,083,494.00 $1,620,:1.28.10 Operating Deficit 315,777.75 187,395.00 299,753.14 COunty Share 30% 94,733.32 56,218.00 89,925.94 CAPITAL EXPENDITURES Upgrade Fire Alarm CLark Upright Vacuum Resurface Driveway Boiler Conversion Smoke Detectors Laundry Washer Extractor Outboard Motor Photocopy ~fachine Screen & Storm Windows Clothing ~~rking Machine Electric Range Table Top Sneezegard Hobart Vegetable Slicer Roof 131,958.29 Aluminum Siding Total Capital Expenditures $131,958.29 Less Recovery of Capital Expenditures 6,145.08 $125,813.21 COunty Share 50% 62,906.60 Non-Shareable Expenditures 1,435.24 $1,000.00 $ 2,026.08 County Share In All $159,075.16 $57,218.00 $91,952.02 4 ELGIN MANOR BUDGET (6) 'S3 Actual '84 PrOpOsed f 84 Actual REVENUE Oct~31/84 Revenue from Residents $ 376,595.35 $ 422,282.00 $306,697.97 -Extended Care Revenue from Provincial Subsidy Extended care 662,633.21 782,495.00 $525,858.49 Revenue from Residents -Residential Care 584,263.38 671,322.00 $459.720.28 Estates of Deczasad Residents & ~rears of Maintenance 47,199.43 20,000.00 $ 28,098.22 - TOTAL REVENUE $1,670,691.37 $1,896,099.00 $1,320,374..96 SATELLITE. HOME '83 Actual '8~ Proposed Home Physician Drugs & Medication Dentist . Eye Care Foot Care Lab Test xray Specialist Ambulance Rebate-Non Pensioners Clothing Footwear Dry Cleaning Residents Maintenance Misoellaneous $2.~,15.8.:.9..Q. $3.?,.1~ Sub Total $26,158.00 $32,120.00 REVENUE Pensions and Other Income 17,729.82 :;; 8,428.18 County Share 30% $ 2,528.45 25,800.00 :;; 6,320.00 5 1,896.00 315 (7) '84 Actual Oct.31/84 $17,814.00 $17,814.00 515,639.54 :;; 2,~74.46 5 652.34 6 ':' G TRRRH::F. LODGE BUDGET (1) RESIDENTS SOCIAL SERVICES Residents Dry Cleaning Beauty Parlour Supplies Barbering Clothing & Footwear Recreation, Entertainment Hobby Crafts Adjuvant Comfort ~foncy Equip. Repairs, Mtcc. F~uipment Replacements Miscellaneous Salaries Employee Benefits- (Omers; Ohip,etc) Day Care Program Contract Service(swim} Sub Total . 83 Actual "84 Proposed '84 Actual Oct. 31/84 $ 50.10 (-S,727~28) $(-6,000.00) 633.00 700.00 (-92.02) - 2,350.33 2,000.00 (-1,036.27) (-900.00) $(-3,853.94) 510.00 146.58 2,083.84 (-371. 25) 25,255.24 27,000.00 23,617.34 2,371. 24 2,700.00 2,110.25 (-1,762.85) (-2,400.00) (-1,164.50) 2,165.00 2,500.00 1,290.00 - $24,206.49 $25,600.00 $24,368.32 DIETARY SERVICES Raw Food Costs $125,052.40 $131,305.00 $ 97,238.71 Replacements, Dishes,CUtlery 1,587.13 2,400.00 1,001.83 Misc. (foil,p.p1ates,detergant> 7,975.58 8,374.00 5,613.74 Equip.Repair, Mtce. 1,286.58 1,500.00 2,140.52 Equipment Replacements 1,536.52 250.00 32.09 Other Misc(tca towels, 12.18 50.00 4-1.49 dish cloths) Salaries 152,799.39 160,450.00 131,774.80 Employee Bcncfits- (Omers,Ohip,ctc) 13,109.36 17,000.00 11,602.61 Sale of Meal Tickets (-lO,~25.64) (-10,000.00) (-B,1l0.25) $292,-133.50 $311,329.00 $241,338.54 RESIDENTS MEDICAL NURSING Home Physician Approved Drugs Med. Nursing Supplies Equip. Repairs & Mtce. Equipment Replacements Dentist Eye Care Foot Care Ambulance Other ~tisc(resident charts) Salaries Employee Benefits- (Omers,Ohip,etc) Sub Total HOUSEKEEPING SERVICE Tissue, Kleenex, Soap Mops, Pails, etc. Wax Cleaners Pest Control Equip. Repairs, Mtce. Equipment Replacements Other Miscellanaous Salaries Employee BCnefits- (Omers,Ohip,ctc) Sub Total LAUNDRY SERVICES Replacements,Bedding,Linens Replacement Uniforms Miscellaneous Soap, Bleach, etc. Thread, Thermo Patch Contract(laundryse~ice) Equip.Repairs, Mtcc. Equipment Replacements Salaries Employee Benefits (Omers,ohip,etc) Sub Total TERRACE LODGE BUDGET '83 Actual SERVICES $ 4,690.00 (-89.15) 5,928..62 204..16 219.17 231.00 16.84 315,888.41 31,826.86 '84 PrOpOsed $ 4,728..00 200..00 7,883.00 500.00 1,161..00 500.00 100.00 1,700.00 331,682.00 36,000.00 $358,915.91 $384,454.00 317 (2) I 84 1~ctua1 Oct.31/84 $ 3,666.00 2,080.49 241. 69 685.65 265,684..85 26,886.48 $299,245..16 $ 1,967.57 $ 2,065.00 $ 1,222.92 690.03 500.00 696.7,1 4,571.54 4,800.00 3,371.22 3M.OO 384.00 340.00 277.38 300.00 22.86 1,608.76 2,000.00 308.16 - - - 103,397.58 110,000.00 86,925.95 9,467.12 10,000.00 8,540.53 $122,363.98 $130,449.00 $101,428.38 336.16 6.36 15,946.77 20.57 $16,309.86 $ 200.00 500.00 25.00 16,750.00 300.00 600.00 $18,375.00 '-169.03 13,234.12 5.62 187.10 $13,895.87 TERRACE LODGE BUDGET BUILDING & PROPERTY OPERATION & MAINTENANCE Electricity Water, Water Service Line Fuel Garbage Collection Taxes Ins.Boi1er Plant Equip. Rent Bldg.-Light Bulbs Equip.Bldg.Repairs, Mtce. Equipment Replacements Rome Vehicle Other Miscellaneous (Elevator Contract) Salaries Employee Benefits (Orners,Ohip,etc) Sub Total '83 Actual '84 Proposed $51,937.84 $61,500.0'0 6,021.80 6,600.00 - 300.00 2,12'1.42 2,230.00 - - 3,402~00 3,513.00 - 100.00 2,531.48 2,657.00 14,665.75 15,000.00 2,190.83 3,000.00 4,534.47 5,000.00 2,930.11 3,000.00 39,832.78 40,000.00 4,506.55 4,786.00 $134,678.03 $147,686.00 (3) '84 Actual Oct. 31/84 $ 48,140.26 5,340.45 1,252.37 3,296.00 530.25 10,507.72 27L60 2,887.22 2,752.00 31,860.47 3,537.32 $110,375.66 GENERAL and ADMINISTRATIVE Contract Services Advertising Audit Legal Postage Printing, Stationary Telephone Travelling, Convention Insurance PL/PD Workmens Compensation Home Vehicle Other Misc(Flo~.,ers, Meds) Equip.Repairs, Mtce. Equipment Replacements Freight & Express Staff Development Membership Dues Salaries Employee Benefits- (Omers,Ohip,etc) Sick Day Payout Bank Interest & charges Sub Total Total Expenditures 319 TERRACE LODGE BUDGET (4) '83 Actual '84 PrOPOsed '84 Actual Oct.31/8<1 $ 1,841.15 $ 1,933.00 $ 1,803.12 29.65 100.00 - 1,750.00 1,950.00 1,500..00 650.00 5,000.00 - 464.04 600.00 466.14 2,957.44 2,500.00 1,181. 99 6,411.88 6,600.00 4,784.49 2,Qt18.72 4,000.00 2,022.68 2,735.94 3,500.00 2,677.00 5,663.05 6,400.00 7,937.65 - - - 1,975.43 - .)f. 362.15 595.24 500.00 307.09 120.00 100.00 245.03 119.56 150. 00 188.32 383.59 1,000.00 408.81 1,306.75 1,300.00 - 66,573.96 65,000.00 45,037.56 7,663.60 8,000.00 4.y.768.47 2,164.38 3,000.00 - (-1,572.91) - 746.92 $103,881.47 $111,633.00 $74,437.42 $1,052,789.24 $1,129,526.00 $865,089.35 20 TOTAL EXPENDITURES Expenditure Recovery Sub Total Operating Deficit COunty Share 30% ~~ITAL EXPENDITURES YazOO Lawn Mower Floor Polisher Vacuum Cleaner(Clark) Smoke Detectors Resurface Driveway & Parking Lot Hashing Machine Total Capital Exptenditures Less Recovery of Capital Expenditure COunty Share 50% Non Shareable Expenditures County Share In All REVENUE FROM RESIDENTS Residential Care Estates or Deceased Residents & nrrears of 11aintenancc TQTl,L REVENUE TERRACE LODGE BUDGET (5) 183 i\ctual . a 4 Proposed '84 Actual Oct.31/84 $1,052,789.2<1 $1,129,526.00 $ 865,089.35 2,210.53 2,500.00 1,866.50 $1,050,578.71 $1,127,026.00 $ 863,222.85 $ 262,~54.55 262,205.00 $ 233,283.56 78,736.36 78,661. 50 $ 69,985.07 289.66 $250.00 $ 73.69 $79,026.02 $78,911.50 $70,058.76 $763,02.31 $84~, 821. 00 $620,713.79 2.~,651.85 15,000.00 9,225.50 $738,124.16 $864,321.00 $629,939.29 COUNTY TREASURER'S REPORT November Session, 1984 To the Warden and Members of the Elgin County Council, 321 I beg to submit the following statement of Revenue and Expenditure for the period January 1st to October 31st, 1984. This statement ref~ects accrual adjustments, made by our auditor, for items paid or received in 1984 which pertained to the year 1983: REVENUE Workers' Compensation (Pre~Levy) Employee Deductions County-Rates Interest Received County Roads Land Division Committee - Revenue Court House Recoveries Recovery of Rentals Welfare Administration Welfare Benefits General Support Grant Resource Equalization Grant Elgin-St. Thomas Health Unit Miscellaneous Revenue Write-Off of Taxes Temporary Borrowing EXPENDITURE Due From 1985 International Plowing Match Committee Supplementary Taxes Council Members Administration Administration Buildings Court House Maintenance Grants County Roads Children's Aid Society Elgin Manor Home For The Aged - Budget Terrace Lodge Horne For The Aged - Budget Debenture Debt - Interest Interest On Loans Agricultural Registry Office Elgin-St. Thomas Health Unit - Budget County Library Land Division Committee We1fare Administration Welfare Benefits Elgin County Pioneer Museum Hospital Board and District Health Council St. Thomas Suburban Road Commission Southwestern Ontario Travel Association Miscellaneous Expenses Short Term Investments GENERAL BANK ACCOUNT Balance in Bank and On Hand January 1st, 1984 Receipts Expenditures Balance in Bank and On Hand October 31st, 1984 $ 28,637.95 97,939.12 2,039,854.50 40,659.72 1,979,962.97 12,060.00 14,834.78 4,355.90 47,609.85 421,546.82 160,398.00 237,945.00 7,431.00 245.00 36.29 80,0-00.00 $5,173,516.90 .$ 41,500.00 387.02 71,959.57 100,815.54 17,997.76 52,414.20 3,124.23 3,555,529.21 92,576.46 14,991.46 49,339.06 25,520.00 11,376.79 24,353.90 550.65 156,838.00 432,728.40 22,062.80 115,320.06 573,227.54 1,374.87 2,709.36 516.99 346.64 54.36 494,270.00 $5,861,884.87 $ 11,702.71 12,798,875.52 $12,810,578.23 12,814,560.03 $_ 3,981.80 0/0 - 2 - ELGIN MANOR Balance in Bank and On Hand January 1st, 1984 Receipts Expenditures Balance in Bank and On Hand October 31st, 1984 TERRACE LODGE Balance in Bank and On Hand January 1st, 1984 Receipts Expenditures Balance in Bank and On Hand October 31st, 1984 . ALL of which is respectfully submitted. $ ~ 2,098,.009.90 2,101.291.88 $ 3,281. 98 010 $ ~ 1,046,632.07 1,049,436.87 $ 2",804.80 010 ~..L:..<.'__~ G. C. Leverton, county Clerk and Treasurer. 323 TREASURER'S STATEMENT ON REMUNERATION ANn RXPENSES November Session, 1984 To .the Warden and Members of the Elgin County Council, I beg to submit the fOllowing itemized statement of the remuneration, mileage and expenses, paid to each Member of Elgin County Council, during the calendar year ending October 29th, 1984: Remuneration and Mileaqe Council, Committee and Outside Boards By-Law No. 79-1 By-Law No. 83-45 * By-Law No. 83-44 Conventions By-Law No. 83~50 By-Law No. 82-50 Paid To ~ Brooks, R. G. Caverly, W. R. COles, R. F. Emerson, K. C. Fleck, J. R. Ford, A. K. Haddow, R. Hodgson, J. W. Lashbrook, T. H. Lavereau, R. J. Marr, E. H. Martyn, W. A. Monteith, K. E. McWilliam. D. A. Neukamm, E. Pearson, D. H. Perovich, D. Purcell, R. F. Sheils, R. J. Smyth, J. N. Stewart, M. H. Vojin, S. P. Volkaert, J. A. Wakeling, J. L. "lillsey, c. R. $ 2,299.26 2,959~30 2,345.08 1,388.45 1,735.90 2,936.18 1,511.25 3,013.89 2,254.51 2,355.07 * 11,714.96 1,920.24 3,072.01 2,914'.07 2,258.50 1,687.16 3,007.03 1.779.40 2,527.60 2,710.74 2,644.90 2,592.29 2,052.05. 2,270.20 1,623.62 (2) $ 2,909.70 -- (3) 2,311.87 -- ( 1) 679.48 ( 1) 679.48 (2) 1,672.39 (1) 679.48 -- ( 1) 650.24 (5) 6.081.79 -- ( ,) 439.48 n (1) 439.48 ( 1) 679.48 (3) 2,286.87 (2) 1,636.63 $ 5,208.96 2,959.30 4,656.95 1,388.45 2,415.38 3,615.66 3.183.64 3,693.37 2.254.51 3,005.31 17,796.,75 .1,920.24 3,511.49 2,914.07 2.697.98 2,366.64 5,293.90 1,779.40 2,527.60 4,347.37 2.644.90 2,592.29 2,052.05 2.270.20 2;827.58 (2) 1,203.96 TOTAL $67,573.66 $22,350.33 $89,923.99 + ( ) indicates number of conventions attended ALL of which is respectfully submitted. ~.-rL~- L~ G. C. Leverton, County Treasurer. TRRll.!=mRER'S STATEMENT ON RRMHNERATION AND. EXPENSES November Session, 1984 To the Warden and Members of the Elgin County Council, I beg to submit the following itemized statement of the remuneration, mileage and expenses, paid to persons appointed to outside boards, during the calendar year ending October 29th, 1984, as authorized by the following By-Laws: ALL of which is respectfully submitted. ~.r't...~L..Jc..~ G. C. Leverton, C9unty Treasurer. 325 COUNTY OF ELGIN lAND DIVISION COMMITTEE 9 GLADSTONE AVE. ST. THOMAS, ONTARIO NSR2L3 PHONE (519} 631.1450 October 31. 1984 i~~am~ J~'? ~~ . OCT 29 1984 "Utili;,' Uf fl.&tlt I L Q"E.:iK.rRWWtf.tS QH.. -l Elgin County Council 9 Gladstone Avenue ST. THQMAS, Ontario NSR 2L3. ---. TO: The Warden and Members of Elgin County Council Attached Is a report of the number of severances dealt with by the Land Division Committee for the period November I, 1983 until October 31, 1984. Trusting this is satisfactory, I remain, JVMc/wld Attc~ \I~U;/<}J7~ John v. McKinlay Chairman Land Division Committee .LAND SEVERANCES ~OVEMBER 1, 1983 to OCTOBER 31, 1984 GR. G.C. N.G. E.L. N.L. S.D. RET. -ALDBOROUGH 10 2 -3 4 - 5 3 YARMOUTH 2 16 4 3 12 1 2 PORT STANLEY 1 4 - 1 3 1 - MALAHIDE 5 4 1 2 3 1 3 BAYMAN - 3 2 1 - 2 - SOUTHWOLD 6 5 2 4 2 4 1 VIENNA 1 - - 1 - - - SOUTH DORCHESTER 4 2 1 3 1 2 - BELMONT 1 1 - 1 1 - - DUNWICH 1 1 - 1 1 - - AYLMER 4 1 - 3 2 - - RODNEY 1 - - - 1 - - PORT BURWELL - 1 - - 1 - - TOTAL 36 40 13 24 27 16 9 GR G.C. N.G. E.L. N.L. S.D. RET. GRANTED GRANTED WITH CONDITIONS NOT GRANTED EXISTING LOT NEW LOT SURPLUS DWELLING RETIREMENT LOT # OF HEARINGS HELD Full Days = 8 ~ Days = 2 327 AGRICULTURAL COMMITTEE REPORT November Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Agricultural Committee reports as follows: 1. The Agricultural Committee recommends to the Elgin County Council that a resolution be passed THAT Application T9/84 by Joseph Nagy Sr., owner of premises known as Lot 30, Registered Plan 199, Village of West Lorne, to clear .2849 hectares of trees for agricultural and drainage purposes be granted and that the clearing be done by November 21, 1985. ALL of which is respectfully submitted. ;:?/ly~zr;;-7) M. H. Stewart, Chairman. (~/I 7"L.",.-vw- s PROPERTY COMMITTEE REPORT November Session, 1984 SECOND REPORT To the Warden and Members of the Elgin County Council, The Property Committee reports as follows: 1. That we recommend that the principle of renovating the former Nurses' Residence for a County Municipal Building be adopted. ee ndment ow. , , See rdment ow. 2. That we recommend that Spriet Associates London Ltd. be authorized to proceed to have boilers etc. installed in the Nurses' Residence at an estimated cost of $81,000.00 for heat to the basement only at the present time. 3. That the Property Committee be authorized to receive and award tenders to supply and install the necessary boilers etc. in the Nurses' Residence, to provide the necessary heat for the basement providing that the total tender price not exceed $90,OOO~OO. 4. That the Department Heads be allowed to tour the Nurses' Residence for comments on possible locations. ALL of which is respectfully submitted. . y!:',/b.Ia~_ E. Neukamm Acting Chairman [~/)/~ . Item #1 was amended by deleting "that the principle of renovating" and replacing with "the renovation of" and after the word "Building" add the words "as required". .. Item #2 was amended by deleting it from the Report. 329 SOCIAL SERVICES COMMITTEE REPORT November Session, 1984 FIRST REPORT To the Warden and Members of the Elgin County Council, The Social Services Committee reports as follows: 1. That we recommend that the County enter into an agree- ment with the Y.W.C.A. re; Womeo'sPlace for 1985 and that a by-law be passed authorizing the Warden and Clerk to sign same, at a per diem of $22.60 per person to a maximum of $14,000.00. 2. That Mrs. Susan Clemas, field worker, be authorized to attend a regional meeting on the issue of family violence to be held December 3rd and 4th, 1984. at the Drawbridge Inn, Sarnia, with the usual expenses paid. ALL of which is respectfully submitted. /ff4t~~ D. H. Pearson, Chairman. C"-,,,'/ Y />~ COUNTY OF ELGIN By-Law No. 84-35 "A BY LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE NOVEMBER SESSION. 1984." WHEREAS by Section 9 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of a municipal corporation are to be exercised by its council; and WHEREAS by Subsection 1 of Section 103 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of every Council are to be exercised by By-Law; and WHEREAS it is deemed expedient that. the proceedings of the Municipal Council of the Corporation of the County of ~lgin at this meeting be confirmed and adopted by By-Law. NOW THEREFORE the Municipal Council of the Corpo~ ration of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the Corpo- ration of the County of Elgin in respect of each recommen- dation contained in the Reports of the Committees and each motion and resolution passed and other action taken by th~ Municipal Council of the Corporation of the County of Elgin at its meetings held during the November 1984 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 21st day of November 1984. READ a second time this 21st day of November 1984. READ a third time and finally passed this 21st day of November 1984. ~_/,,-",,-"""""-<-"-<')'-R-..._ G. C. Leverton, Clerk. (;,~ 4 ~"<.-- E. H. Merr, Warden. 331 INDEX MISCELLANEOUS CouncilCommunicati6ns.......... .............13.45,68.107,125.158, 176,205,243,269,286 Committee Communications, . . . . . . . . . . . . . . . 10, 42, 63, 121, 155, 174, 201, 237,267,282 Delegations... ........................44,72,73,124,157,203,269,265 1984 Officials, County Council, Standing Committees, MunicipalClerksandTreasurers.....".". .......".......... ".2.3,4,5.6,7 Presentation to Employees.................................. 66,203,285 Warden's Address. .. ...."... ......... ........" _........ ....... .., ..18 REPORTS OF OFFICIALS AND OTHERS Director's - Homes for Senior Citizens. . . . . , . . . . . . . . . . . . . . . . . . . . . . . " . ". 301 Treasurer's......... . ......." .........94,95,214,216,217, 321,323, 324 Tree Commissioner's.............................. ..........".......297 Weed Inspector's. . . .... ... 299 LandDivision... ..... .............................".. ....... ...... ...325 REPORTS OF COMMITTEES Agricultural............. ..." 22,57,76,135,136,199, 218,255, 278, 327 County Government. . . . . . . . . . " ...23,24,50,77,129,162,181, 209,248,256,273,291 County Roads.. . . . . . . . . . . . . . . . . . .. .. 32, 52, 79, 87, 99, 112, 119, 130, 163,182,210,252,274,296 Homes for SeniorCitizens. .."....." ....... 25,54,61,88,89,131,165, 184,212,250,275,279,292 Library Board. ..............................31,56,92,93,134, 168,186, 213,254,277,295 Personnel...... ".. .. ........" .26,27,55,90,96,132,166, 169,185,219,251,276,293 Property.......... .... .....28,58,91,133,167,187,220,257,294,328 Reception and Entertainment. ...........,........... 29, 59, 97, 170. 258 Social Services.. .......... ......... 30, 60, 98, 171, 188, 259, 280, 329 Special Committee to Strike the Standing Committee for 1984. . . . .. ""'" 19 RESOLUTIONS- Setting Forth the Method of Electing the Warden. . . . " ...__......9 Electing the Warden for 1984..,,,.....,,....,, __.____..__.9 Authorizing the Warden and Clerk to Borrow. . . ..........12 Authorizing the Treasurer to Continue Monthly Payments to the Children's Aid Society"...............................................". 12 Authorizing the Treasurer to Continue Monthly Payments to the Elgin-St. Thomas Health Unit......" .....................................12 Appointing Mrs. Lyons to the Library Board. . . , ............ ...12 Membersofthe Pioneer Museum. "....."...... .......... ......... ...13, 47 Setting Forth Remuneration for the Health Unit Appointees. . . . " . . . . . , " . . . . 13 Tabling Request for Extended Permission to Clear Trees. . . . . . . . . . . ; . . . " " . . . . 13 Authorizing the Warden and Clerk to Submit a Petition for SubsidytotheM.T.C.......................... .... ..... ...........45 Tabling a Request for a Grant from the Village of Belmont~ . , " , " . . . . , , . . . . 46 Naming Council's Appointee to the Local Agricultural Manpower Board.. ." ...... . __ ... ....... __ __....... __. ....47 Tabling RequestforGrants......."....."...."...." ... .47,74, 286 Requesting Funds for I.P..M. '85 Committee. " ........ ...47 Endorsing Malahide Township's Objection re: Flood Plain. . . . . . " . . " . . . . . . . , , . 48 Re: Minor Exception to the Tree By-Law" . . . " 48, 126, 179, 206, 247,271,289 A.M.C. Membership... .... ......... .."...... .." ..69 Postage Stamp Recognizing Col. Thomas Talbot. .... 70 Retaining Lawyer - D. Gunn & Associates. .. . ..... 74 Declaring April as 'Cancer Month' " . " . . . " . . . . , ........... 107 Allowing Auditors to Sit In on Budget Dealings. . . .. ...." ....107 Approval of Grants. . . . .. ... __.....108 Capital Grant to Four Counties General Hospital. . . . . .. """" .......... 108 333 Capital Grantto-St. Thomas-Elgin General Hospital.. ......... ...109. 289 Provision for I.P.M. for 1984. . . . . . . . . _ . . . . . . . . . . . ...............109 Alterations to Proposed Budget. . . . . . . _ . . . ............... .109 Adopting BUdgetforCountyLevy.. ......"................ .. ... H...." 109 Forwarding Statementto M.T.C. for ApprovaL....".. ...."......... ..... 110 Advising Children's Aid of Deadline for Budget. . . . .. . .. . " " .. .. ..... _ . . . ." 111 Authority to Pay Talbot Trail Grant. ................. . ..............124 Accepting City's Challenge in a Slo-Pitch Game ~ . . " . . . .....125 Supporting Western Townships as Part of the Provincial Riding of Elgin..............".."...... . ....... ." . .......... 126 AppointingCommitteere: Union Gas. ...". ......". .........._....... ..126 Inviting Members of the St. Thomas Suburban Roads Commission to the May luncheon. ......."".......... .....""".......""....."..".... .159 Accepting 1984 Allocations from Children's Aid. .. .. ..... . 159 Submission of County Councillors' Names as Members to the St. Thomas~Elgin General Hospital Board................. ....... .."... .159 Re: Current Tobacco Situation.. . . . . . . . . . . .. . . .. . . . . . . . . . . . . . " . . . . . . . . . . 159 To Expedite Credit Term Sale of Tobacco . . . . . . . . ...160 Accepting Auditor's Report for 1983. ....................... . 176 County Councillors to Invite Three Guests to Golf Day. . . . .177 Setting Time Umit for Clearing Trees. ."........ ...179 Naming Voting Delegates to the A.M.a. Convention. ....... . . .205. 243 Tabling the Nomination 10 the Pioneer Museum. . . . " . . . . . . " . . . . . . 206, 270, 287 Advising U.W"O. to Continue Awarding Scholarships. . " .......206 Appointing W. W. Johnson, Barrister & Solicitor, as Counsel for the County of Elgin at the Canadian Transport Hearings" ."."... ...207 Appointee to the Elgin and St. Thomas Housing Authority. . . . . . . . . . .. . . . . . " . 242 Allowing A. M. Spriet in the Committee Of The Whole. , . ... .......242 Advertisement in the St. Thomas Rotary Music Festival. .. . . . " . . . . . . . . . . . . " . 243 84-16 Being a By-law to Establish the Remuneration of the Tree Commissioner and Weed Inspector. 189 84-17 Being a By-law to Establish a Remuneration Schedule and Other Working Conditions for Employees of the Roads Department 190 84-18 Being a By-law to Repeal the Salary of the Assistant Administrator for the County Homes for Senior Citizens. 194 84-19 Being a By-Law to Establish Rates of Pay for Part Time Employees. 195 84-20 Being a By-Law to Establish a Pay Schedule for Employees Covered by the Job Evaluation Scale, Other Than Certain Roads Department Employee.s. 196 84-21 Being a By-Law to Establish the Salaries of Various Positions of the County of Elgin. 198 84-22 A By-Law to Confinn Proceedings of the Municipal Council of the Corporation of the County of Elgin at the May Session, 1984. 200 84-23 Being a By-Law for the Regulation of Traffic. 221 84-24 Being a By~Law to Authorize the Warden and Clerk to Sign a Deed to Convey Land in the Township of Norfolk to Jack N.. Smyth_ 234 84-25 Being a By-Law to Establish the Rate of Pay for Certain Employees in the Homes for Senior Citizens. 235 84-26 A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the June Session, 1984. 236 84-27 Being a By-Law to Appoint a Secretary-Treasurer of the Elgin County Land Division Committee. 260 84-28 Being a By-Law to Establish a Rate of Pay for the Part-Time Secretary-Treasurer of the Elgin County Land Division Committee" 261 84-29 Being a By-Law to Appoint an Assistant Engineer for the County of Elgin. 262 84-30 Being a By-Law to Establish the Salary of the Assistant Engineer for the County of Elgin. 263 84-31 Being a By-law to Authorize the Warden and Clerk to Sign a Deed to Convey Land in the Township of Aldborough to the Corporation of the Township of AI.dborough. 264 337 84-32 A By-Law to Amend the By-Law Adopting a Plan of County Road Improvement and Establishing a County Road System in the County of Elgin Under the Public Transportation and Highway Improvement Act. 265 84-33 A By-law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the September Session, 1984. 266 84-34 A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the October Session. 1984. 281 84-35 A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the November Session, 1 984. 330