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1986 Minutes PROCEEDINGS OF THE Elgin County Council DURING THE SESSIONS HELD IN THE ELGIN COUNTY ADMINISTRATION BUILDING 450 Sunset Drive, S1. Thomas N5R 2L3 December 1985 November 1986 G.C. LEVERTON ROBERT "BOB" F. PURCELL Clerk Warden 3 County of Elgin Officials Office County Clerk-Treasurer . Deputy Clerk-Treasurer Land Division Sec.-Treas. ,County Engineer, ,Assistant Engineer . . . . . . . Director, Social Services .. Dir., Homes for Sr. Citizens . . . Assistant Administrator 644-0140 or 773-9205 631-0620 or 644-1760 Elgin Manor, Medical Director. . . ..633-0030 Terrace Lodge, Medical Director .773-3135 County Librarian. . .633-0815 . Deputy Librarian. .633-0815 Tree Commissioner & Weed Inspector. . . Curator, Elgin County Pioneer Museum. Dr. M.R Warren, M.O.H. .. .. . Elgin-St_ Thomas Heaith Unit Deloitte, Haskins & Sells. . County Auditor .... Hennessey, Bowsher & Williams .".County Solicitor. . . . . . Gunn & Associates. . . . , ' County Solicitor. . J.F. McGarry. .. .. County Judge. . . . . M.G. Button . .' Local Registrar.. RL. Lake Sheriff ......... Katie McGowan . . . Crown Attorney . G.A. Phillips _. . . Provincial Judge (Criminal Division) . . . Provincial Judge (Family Division) .' County Registrar. . . Probation Officer. . Smali Claims Court Clerk. . . . Agricultural Representative Director of Education Elgin County Board of Education ..633-2700 Director of Education Elgin County (Roman Catholic) Separate School Board. .. . ..... 631-8300 Name George C. Leverton Rose M. Daniel. . . Susan Galloway Robert G. Moore. Fred Groch . . Robert E. Beli . Fred J. Boyes. Marilyn D. Barrett . Terrace Lodge Elgin Manor Dr CA Graham. . Dr. D.L. Wright Elgin A. Welis . Ruth M. Prowse Charles C" Stafford, Debra Herkimer J.F" Bennett Wayne Burke Bruce Doan . Joseph L Jones. David Murray . T. Cunniffe ..", R.W. Gillen. . Phone No. .631-1460 .631-1460 . .631-1460 .631-5880 .631-5880 .631-1570 . 773-2482 . .631-6537 631-9900 631-8250 . 633-3310 . . . . .631-0700 .. .. .631-4810 . _ .. .833-1720 . .. .631-3530 . ... .831-1506 . . _ .633-1230 .633-2169 .631-3015 .631-3430 .631-1241 .631-4700 4 ELGIN COUNTY COUNCIL 1986 WARDEN ROBERT "BOB" J. PURCELL Township of Aldborough Reeve Dan Perovich (Olga) RR 3, West Lome, NOL 2PO Deputy Reeve Harry J. Mezenberg (Betty) RR 2, Rodney, NOL 2CO .. 768-1864 . 785-0249 Township of Dunwich Reeve Albert K. Ford (Catherine) RR 3, Dutton, NOL 1JO . Deputy Reeve J. Donald Campbell (Shirley) RR 1, lona Station, NOL 1 PO . . 762-3227 762-5182 Township of Southwold Reeve Ernest H. "Bud" Marr (Melba) RR 3, Shedden, NOL 2EO......... Deputy Reeve Hugh F. Lyle (Donna) RR 1, St. Thomas, N5P 3S5 . 764-2116 .631-1784 Township of Yarmouth Reeve William A. Martyn (Deanne) RR 4, St. Thomas, N5P 3S8 ...... Deputy Reeve Marian L. Millman (Ralph) RR 1, Union, NOL 2LO . .. . .633-1825 . 782-3875 Township of Malahide Reeve Emil Neukamm (Frieda) RR 1, Aylmer, N5H 2R1 . .. Deputy Reeve Andy J. vanKasteren (Lotty) RR 4, Aylmer, N5H 2R3 . . . .. 773-8895 773-8625 Township of Bayham Reeve Max H. Stewart (Mona) RR 1, Eden, NOJ 1HO. . Deputy Reeve Vane Chute (Carol) RR 1, Vienna, NOJ 120 . . 866-5838 . .874-4513 Township of South Dorchester Reeve Clarence R. Willsey (Edna) RR 1, Belmont, NOL 1 BO Deputy Reeve AJ" "Bob" DeKraker (Ann) RR 2, Springfield, NOL 2JO . .644-1637 644-0787 Town of Aylmer Reeve. Donald H. Pearson (Jean) 25 Lawrence Cres., Aylmer, N5H 185 Deputy Reeve Kathleen M. Schaper (Henry) 448 Talbot St. W, Aylmer, N5H 1L1 773-9636 Bus. 773-5115 .773-2175 Village of Vienna Reeve Kenneth C. Emerson (Pauline) P.O. Box 120, Vienna, NOJ 120 Village of Springfield Reeve Jack W. Hodgson (Beulah) P.O. Box 84, Springfield, NOL 2JO Village of Dutton Reeve Robert "Bob" F. Purcell (Dianne) 158 Shackleton 51. E., Dutton, NOL 1JO Village of Port Stanley Reeve Ray J. Lavereau (Peggy) P.O. Box 444, Port Stanley, NOL 2A0 Deputy Reeve Joan L" Wakeling (William) Box 149, Port Stanley, NOL 2AO ........... Village of Rodney Reeve Charles I. Black (Jean) . .. . PO. Box 40, Rodney, NOL 2CO Village of West Lorne Reeve Joseph Fischer (Sylvia) 210 Elm St., West Lorne, NOL 2PO ... ........ .. Village of Port Burwell Reeve Ron T. Bradfield (Bonnie) . . ... . . P.O Box 93, Port Burwell, NOJ 1TO .. .. Village of Belmont Reeve J.. Arthur McCann (Audrey). . .. . . 202 Washburn 51., Belmont, NOL 1 BO . . . .. . . . 5 874-4460 Bus 874--4492 765-4$68 .762-3$41 . . Bus 1-800-265-5963 782-3500 . Bus. 782-3383 782-3034 . . . Bus. 644--0960 785-0779 . . . . . .766-2657 . ... ..874--4135 Bus. 874-431$ 644-0484 Bus. 686-2000 Exl. 7444 6 Standing Committees 1986 AGRICULTURAL Chairman D. Perovich, Ford, Marr, Emerson,. Neukamm, Stewart, Willsey, Martyn and Warden Purcell COUNTY GOVERNMENT Chairman E. Neukamm, Campbell, Lyle, Stewart, Mezenberg, Black, Fischer, and Warden Purcell COUNTY ROADS Chairman M.H" Stewart, Ford, Neukamm, Perovich, Martyn, and Warden Purcell Advisory-Willsey, Marr, Bradfield COUNTY LIBRARY Chairman D.H. Pearson, Wakeling, van Kasteren and Hodgson Advisory-Fischer and Warden Purcell HOMES FOR SENIOR CITIZENS Chairman A.K. Ford, Emerson, McCann, Chute, Millman and Warden Purcell Advisory-DeKraker PERSONNEL Chairman W"A. Martyn, lavereau, Pearson, Bradfield and Warden Purcell PROPERTY Chairman K.C. Emerson, Hodgson, Campbell, Lyle and Warden Purcell RECEPTION AND ENTERTAINMENT Chairman M..L. Millman, Wakeling, Mezenberg, Campbell, Lyle, van Kasteren, Chute, DeKraker, Schaper and Warden Purcell SOCIAL SERVICES Chairman R.J. Lavereau, Pearson, Fischer, DeKraker and Warden Purcell 7 ELGIN COUNTY REPRESENTATIVES TO VARIOUS BOARDS & ASSOCIATIONS FOR THE YEAR 1986 ELGIN-ST. THOMAS HEALTH UNIT Marr and Schaper ST. THOMAS-ELGIN GENERAL HOSPITAL Martyn and Marr TILLSONBURG DISTRICT MEMORIAL HOSPITAL Chute FOUR COUNTIES GENERAL HOSPITAL Mezenberg FAMILY AND CHILDREN'S SERVICES OF ST. THOMAS & ELGIN (Children's Aid Society) Wakeling, McCann and Millman ELGIN COUNTY PIONEER MUSEUM Black and van Kasteren LIAISON (Elgin County Board of Education) Hodgson, Black, Willsey and Warden Purcell THAMES VALLEY DISTRICT HEALTH COUNCIL Schaper SOUTHWESTERN ONTARIO TRAVEL ASSOCIATION Bradfield COUNTY-CITY LIAISON Lavereau, Perovich and Warden Purcell LAND DIVISION COMMITTEE Appointees: Murray C. Benner, Lome R. Carroll, Alistair B. Littlejohn, John V. McKinlay, Noble G. Tufford SUBURBAN ROAD COMMISSION Albert W. Auckland 8 Municipal Clerks and Treasurers Township of Aldborough Clerk-Treasurer-J. Stephen McDonald, Box 490, Rodney, NOL 2CO. 785-0560 Township of Dutton Clerk-Treasurer-K. Loveland, Dutton, NOL 1JO .762-2204 Township of Southwold Clerk-Treasurer-R.A. Pow, Flngal, NOL 1KO. 769-2010 Township of Yarmouth Clerk-Treasurer-Ken G. Sloan, 1229 Talbot St., St. Thomas N5P 1G8 631-4860 Township of Malahide Clerk-Treasurer-R.R. Millard, 87 John St. S., Aylmer, N5H 2C3 ..773-5344 Township of Bayham Clerk-Treasurer-J.A. Petrie, Straffordville, NOJ lYO. ,... . 866-5521 Township of South Dorchester Clerk-Treasurer-Marie Wilson, RR 2, Springfield, NOL 2JO.. .765-4175 Town of Aylmer Clerk-CL Knapp, 46 Talbot St. W., Aylmer, N5H 1J7 773-3164 Treasurer-Joyce R. Ostrander Village of Belmont Clerk-Treasurer--Kae Barons, Belmont, NOL 180 .. 644-1071 Village of Dutton CJerk~Treasurer-HeJen Schram, Dutton, NOL 1JO. . 762-2736 Village of Port Burwell Clerk-Treasurer-Elwood Varty, Box 299, Port Burwell, NOJ no. .874-4343 Village of Port Stanley Clerk~Treasurer-David J, LaCroix,p.o. Box 70, Port Stanley, NOL 2AO 782-3383 Village of Rodney Clerk-Treasurer-Brenda Price, Rodney, NOL 2CO . 785-0456 Village of Springfield Clerk-Treasurer-Catherine Bearss, Box 29, Springfield, NOL 2JO. . .765-4222 Village of Vienna Clerk-Treasu-~ -Ua~Mai Leake PO. Box 133, Vienna, NOJ 1Z0 .874-4258 Village of West Laroe Clerk-Treasurer-Scott Brown, Box 309, West Lome, NOL 2PO . .768-1234 ~ December Session - First Day We~nesday, the 11th day of December, 1985 ^ The Elgin County council met this day in the Court Room of the County CourtH~use, Wellington Street, St. Thomas, at 2:00 P.M., as required by By-Law. ROLL CALL _The following Members, having previously filed Certificates, took-their seats at the council Table: Dan Perovich Reeve Aldborough Harry J. Mezenberg Deputy Reeve Aldborough Albert K. Ford Reeve Dunwich J. "Donald Campbell Deputy Reeve Dunwich Ernest H. Marr Reeve sout-hwold Hugh F. Lyle. Deputy Reeve southwold' Willtarn A. Martyn Reeve Yarmouth Marian L. Millman Deputy Reeve yarmouth Emil Neukamm Reeve Malahide Andy J. van Kasteren Deputy Reeve Malahide Max H. Stewart Reeve Bayham D. Vane Chute Deputy Reeve Bayhaffi Clarence R. Willsey Reeve South Dorchester A. J. Bob DeKraker Deputy Reeve South Dorchester Donald H. Pearson Reeve Aylmer Kathleen M. Schaper Deputy Reeve Aylmer Kenneth C. Emerson Reeve Vienna Jack W. Hodgson Reeve Springfield Robert F. purcell Reeve Dutton Ray J. Lavereau Reeve Port Stanley Joan L. Wakeling Deputy Reeve port Stanley Charles I. Black Reeve Rodney Joseph Fischer Reeve West Lorne Ronald T. Bradfield Reeve Port Burwell J. Arthur McCann Reeve Belmont. Moved by Reeve Perovich Seconded by Reeve Lavereau Therefore Be It Resolved That the Municipal council of the Corporation of the County of Elgin hereby agrees that the election of Warden fqr the year 1986 shall be conducted in accordance with the procedures numbered three to eight as set out in By_Law No. 81~38, Being a By-LaW to Provide for the Guidance Upon the Procedures for the Election pf Warden, except that in the event only one person runs for the Office, the election procedures may be dispensed with in favour of a resolution appointing the person as Warden. _ Carried. The Clerk announced that any councillor who was a candidate for the Office of Warden would now be given an opportunity to spea~. Reeve Purcell addressed Council indicating that he was running for~ the Office and requested support. The Clerk advised that if there were no other persons the election would commence. Moved by Reeve Marr seconded by Reeve Hodgson That Reeve Purcell be Warden of Elgin County for the year 1986. _ Carried. The Warden-elect took the Declaration of Office and oath of Allegiance. After having been gowned by the Clerk, Past Warden R. J. Lavereau put the Chain of Office around Warden purcell'S neck and presented him with the Lord Elgin Watch and Gavel of Office. Warden purcell addressed council and extended appreciation for being elected Warden for 1986. ~- 10 - 2 - Moved by Reeve Hodgson Seconded by Reeve Pearson That the minutes of the November 1985 Session of the Elgin County Council be adopted. - Carried. Warden Purcell appointed Reeve Neukamm, Reeve Martyn, Reeve Stewart and Reeve Ford as members of the Committee to Strike the Standing Committees for the year 1986. Moved by Reeve Martyn Seconded by Reeve Marr That we do now adjourn {2:16 P.M.) to meet again on December 12th, 1985 at 10;00 A_M. - Carried. December Session - Second Day Thursday, the 12th day of December 1985 Elgin County Council met this day at the County Municipal Building, at 10:00 A.M. in accordance with adjournment. The Warden in the Chair. ROLLCALL ~ All Members present except; Deputy Reeve Chute. COMMITEEE COMMUNICATIONS COUNTY GOVERNMRNT l. a copy policy Family & Children's Services of St. Thomas and Elgin with of the Ministry of Community and Social Services financial regarding the treatment of surplus funds. COUNTY ROADS COMMT~TEE l. Ministry of Transportation and Communications with copy of Memo 85-15 - Illumination of Highway Railway Grades Crossing. 2. Township of Yarmouth with notice of the passing of zoning ~ By-Law No. 2916, under Section 34 of The Planning Act, 1983. 3. Ministry of Transportation and Communications with advice that property in Part of Lot 12, Concession 5, N of Concession MAM, Township of Dunwich has been declared surplus and is available for purchase. PROPERTY COMMT~~~E 1. Ministry of Correctional Services, Elgin-Middlesex Detention Centre, with request to use the jail for training purposes. SOCIAL SERVICES COMMT~~~E l. Young Women's Christian Association with request for an increase in the per diem to $23.30 per person and that the coverage be extended to twenty-one days to a maximum of $14,000 per annum for 1986. II _ 3 _ County Council, December Session, 1985 ~ 1. university of Guelph advising that the following are the recipients of the Elgin County Scholarships ~ Clarence BOS R. R. #1, BELMONT Edward KETCHABAW R. R. #1, EDEN / Astrid HARMS R. R. #3, DUTTON Allan VREMAN R. R. #4, ST. THOMAS_ 2. Family & Children's Services of St. Thomas and Elgin with Allocation of Children in Care in St. Thomas and Elgin County and financial statement to October 31st, 1985. 3. Minister of Municipal Affairs with revision in community Planning Grant Program. 4. Minister of the Environment with a letter to correct factually incorrect and misleading statements, received from Mr. Andrew Brandt, M.P.P., re; the Spills Bill. 5. The University of Western Ontario advising that the following are the recipients of the Elgin County Scholarships - Corinne A. BROOYMANS R. R. #2, PORT STANLEY Gerald W. GELING R. R. #4, AYLMER Arthur H. CHRISTENSEN DUTTON. 6. Min~stry of the Environment with Notice of Amendment and Acceptance of The Environmental Assessment re; Ontario Hydro. 7. Ontario Municipal Board with a copy of a letter sent to the Port Stanley Terminal Rail Inc. re; the safety and extension of the line. 8. Committee on Equality Rights with complimentary copy of the report -Equality For All-. 9. etc. : From the following municipalities with planning notices (v) (vi) (vii) (viii) Township of Oxford - request for adjournment of hearing for Zoning By-Law No. 28-85. TownShip of Westminister - committee of Adjustment hearing. Village of Port Stanley - minor variance hearing. Township of Malahide - public meeting re; zoning by-law. Township of southwold - copy of Official Plan. Township of Yarmouth - copy of official Plan. Town of Aylmer - minor variance hearing. village of Belmont - notice of the passing of Zoning By-Laws. _ notice of public meeting re: minor variance. ( i) (ii) "-./ ( iii) (iv) Moved by Reeve Stewart Seconded by Reeve Perovich That the disposition of the communications presented today, be approved as follows: County Government Committee - #l County Roads Committee - #1-3 inclusive Property Committee - #1 Social Service Committee - #l Filed - #1-9 inclusive County Council - #1-3 inclusive. -. _ Carried. 12 - 4 - EMPLOYEF. PRESENTATIONS Mr. George L. Cook~ who was retiring after eighteen and two-thirds years as a Roads Employee, was present and Warden Purcell and County Engineer R. G.Moore presented him with a Certificate of Merit, watch and cheque. A delegation _from the Liaisorr Comffi~ttee of Farm Organizations of Elgin County was present and it was moved by Reeve Martyn that they be now heard. Abrie~was forwarded to the-Members of Council previously and was_ read by Mr. Robert King. He asked that Council endorse their resolution with regard to foreclosures and forward copies to-the appropriate persons. The First ~eport of the Special Committee to Strike the Standing Committees for the year 1986 was presented by Reeve Neukamm and adoPted on rnotio~'of Reeve Neukamm and Reeve Willsey. The Second Report of the Special Committee to Strike the Standing Committees for the year 1986 was presented by Reeve Neukamm and adopted on motion of Reeve NeuKamm and Reeve Martyn~ Moved by Reeve Stewart Seconded by Reeve Perovich That_the Warden and Treasurer be authorized to borrow up to Three Mil2ion, Five Hundred Thousand Dollars from the Bank of Montreal, as may be required during 1986 and that a by-law be pre- pared. - Carried. Moved by Reeve Ford Seconded by Reeve Emerson That the Treasurer he authorized to continue monthly payments to the Children's Aid Society on the basis of the 1985 approved budget requiring a County contribution of $115,503.00, until the 1986 budget is established and approved by the Ministry of Community and Social Services. - Carried. Moved by Reeve Willsey Seconded by Deputy Reeve van Kasteren That the Treasurer be authorized to continue monthly payments to the Elgin-St. Thomas Health Unit on the basis of the amounts paid in 1985 until the 1986 budget is established and approved by the Ministry of Health. . - Carried. Moved by Reeve Fischer Seconded by Reeve Willsey That the fOllOWing constitute the Board of the Elgin County Pioneer Museum for 1986; Mrs. Mrs. Ray Van Patter Don Durkin and the Elgin County Mr. Donald Carroll Mrs. Garnett Cowell representatives. - Carried. 13 _ 5 _ County Counci~, DecemberuSession. 1985 Moved by Deputy Reeve DeKraker Seconded by Deputy Reeve Lyle That County Council appointees to the Elgin-St. Thomas Health Unit Board be paid the following rates, for attending meet- ings of the said Board and Committee thereof, effective January 1st, 1986; (a) For attending a me~ting, when the said meeting is held in both the forenoon and afternoon or evening of the same day - $75.00. (b) For attending a meeting when the said meeting is held in either the forenoon, afternoon" or ev~ning - $45.00. (c) In addition to the above remuneration each member shall be paid the following rate for each mile necessarily travelled in attending such meetings - 44~ per mile or 27~ per kilometre. _ Carried-. Moved by Deputy Reeve Wakeling Seconded by Reeve Willsey That the-account from the Central Elgin Planning Office in the amount of $673.00, to cover 50% of the cost of the Planning Director's attendance at meetings of the Ontario Hydro, be authorized for payment. - Carried. A letter was received fr9m the Ministry"of Natural Resources inviting all municipalities who border on Lake Erie to a meeting in Toronto with the Minister'with regard to possible funding. Moved by Reeve Marr Seconded by Reeve Lavereau That By-Law No. 85-59 -To Appoint a County Roads committee- be read a first time. - Carried. Moved by Reeve Lavereau Seconded by Reeve Bradfield That By-Law No. 85-59 be read a second time. _ Carried. Moved by Deputy Reeve Millman Seconded by Reeve McCann That By-Law No. 85-59 be read a third time and finally passed. _ Carried. CnnNeIL COMMUNICATIONS l. Joint Board, The Consolidated Hearings Act, 1981, reI Ontario Hydro, with information. 2. The Ontario Association for the Mentally Retarded with request for financial aid. 3. The Elgin-St. Thomas Health Unit with information and request for an increase in the cost of plUmbing inspection. 14 - 6 - Moved by Deputy Reeve Wakeling Seconded by Reeve Neukamm Session. That Correspondence #2 and 3 be tabled to the 1986 Budget - Carried. Moved by Reeve Emerson Seconded by Reeve Marr That Council Correspondence #l he filed. - Carried. Moved by Deputy Reeve Campbell SeCOnded by Deputy Reeve Mezenberg That we go into a Committee-Of-The-Whole. - Carried. Warden Purcell named Reeve Black as Chairman of the Committee-Of-The-Whole. The Committee rose without reporting. Moved by Reeve Emerson Seconded by Reeve Lavereau That as the houris now l2 o'clock noon, we continue on to conclude the business at hand. - Carried. Moved by Reeve Black Seconded by Reeve Neukamm That we do now adjourn (12;03 P.M.) to meet again on December 12th, 1985 at 2:00 P.M. - Carried. Council re-convened at 5:10 P.M. ROLL CALL - All Members present except: Deputy Reeve Chute. FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE _ (mailed) Moved by Reeve Ford Seconded by Reeve Stewart That the First Report of the Homes for Senior Citizens Committee be adopted. - Carried. FIRST REPORT - LIBRARY BOARD - (mailed) Moved by Reeve Pearson Seconded by'Reeve Ford That the First Report of the Library Board be adopted. - Carried. FIRST REPORT - COUNTY GOVERNMENT COMMITTEE The First Report of the County Gove~'nment Committee was presented by Reeve Neukamm and adopted on motion of Reeve Neukamm and Reeve Perovich. 15 - 7 - County Council, December Session, 1985 PIRST REPORT - PERSONNEL COMMITTEE The First Report of the Personnel Committee was presented by Reeve Martyn and adopted on motion of Reeve Martyn and Reeve Pearson. FIRST REPORT - PROPERTY COMMITTEE The First Report of the Property Committee was presented by Reeve Emerson and adopted on motion of Reeve Emerson and Deputy Reeve Lyle. FIRST REPORT - RECEPTION AND ENTERTAINMENT COMMITTEE The First Report of the Reception and Entertainment Committee was presented by Deputy Reeve Millman and adopted on motion of Deputy Reeve Millman and Deputy Reeve Campbell. FIRST REPORT - SOCIAL SERVICES COMMITTE.E The First Report of the Social Services Committee was presented by Reeve Lavereau and adopted on motion of Reeve Lavereau and Reeve Willsey. Moved by Reeve Martyn Seconded by Reeve Ford That County Council include the sum of $30,000 in the 1986 budget as a capital grant for a new Dutton Library Branch; that said grant be payable in June 1986; that any further expenditures with regard to this Branch be controlled through the new Library Board with recommendations to County Council, subject to the approval of other funding in the proposal. - Carried. Moved by Reeve Perovich Seconded by Deputy Reeve Mezenberg Resolved That the Council of the County of Elgin supports the need for the Farmers Credit Arrangement Act and is in favour of the establishment of an interim moratorium on all forced farm fore- closures and receiverShips until the enactment of the Farmers Credit Arrangement Act, and further that this resolution be forwarded to the Prime Minister of Canada, the Minister of Finance, the Minister of Agriculture and the Minister of Consumer and Corporate Affairs. - Carried. Moved by Reeve Black Seconded by Reeve Fischer That the resolution with respect to the Farmers Credit Arrangement Act be amended to delete the word ~interim~ before ~moratorium~. The amendment Carried. The resolution, as amended, Carried. Moved by Reeve Bradfield Seconded by Reeve Stewart That a letter of appreciation be sent to the Elgin- St. Thomas General Hospital for their prompt response to assist one of our members on December 11, 1985. - Carried. - 8 ~ Moved by Reeve Hodgson Seconded by ReeVe Lavereau That By-Law No. 85-60 ~To Authorize the Warden and the Treasurer to Borrow the Sum of Three Million, Five Hundred Thousand Dollars be read a first time. - Carried. Moved by Reeve McCann Seconded by Reeve Willsey That By-Law No. 85-60 be read a second time. - Carried. Moved by Reeve Lavereau Seconded by Reeve Emerson That By-Law No. 85-60 be read a third time and finally passed. - Carried. Moved by Deputy, Reeve Lyle Seconded by Deputy Reeve Millman That By~Law No. 85-61 -Being a By-Law to Appoint a Land Division Committee-be read a first time. - Carried. Moved by Reeve Perovich Seconded by Deputy Reeve DeKraker That By~Law No. 85-61 be read a second time. - Carried. Moved by Deputy Reeve Campbell Seconded by Reeve Emerson That By-law No. 85~61 be read a third time and finally passed. - Carried. Moved by Reeve Black Seconded by Reeve Bradfield That By-Law No. 85-62 -A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the December Session, 1985- be read a first time. - Carried. Moved by Deputy Reeve Mezenberg Seconded byReev~ Black That By-Law No. 85-62 be read a second time. - Carried. Moved by Reeve Bradfield Seconded by Reeve Black That By-Law No. 85-62 be read a third time and finally passed. - Carried. 17 _ 9 ~ County Council; December Session, 1985 Moved by Deputy Reeve van Kasteren Seconded by Reeve Hodgson That we do now adjourn (S:37 P.M.) to meet again on Janu~ry 22nd, 1986 at 10:00 A.M. - Carried. / / -:-)~. /- '/ ,'-~ G. c. Leverton, Clerk. / ///0 ./ -' // R.~ F"~ Purcell, Warden. WARDEN'S ADDRESS Distinguished Guests; Ladies and Gentlemen; fellow Members of County Council. Thank you for this great honour! I am most appreciative of this opportunity and will do my best to represent Elgin County with dignity and pride during 1986. It may appear simple to obtain the position of Warden by acclamation, however, I know we have several Members of this County Council who wish to become Warden and who will make excellent County representatives when they choose to seek this Office, and I especially wish to thank them for allowing me a chance this year. There is only one special person I wish to single out for public recognition at this time and to thank for her extra- ordinary support and hard work. She is the most important persori in my life and I rely on her for my best common sense advice. My wife Dianne. She's the pretty, quiet Lady who will answer the phone calls and try to keep tabs on me for the next year. We have just finished a very hectic year as County Council, with several major projects started and I.P.M. '85 successfully concluded. I wish to congratulate Past Warden Ray Lavereau on an exceptional year and a job well done. When I announced my intention to seek the position of Warden to the Members of County Council, I acknowledged the fact that this would be a difficult and politically unpopular year. This is the year in which County Council will be faced with a rather large helping of "reality". Reality is, unfortunately, often not very popular and usually quite expensive. You know, I believe, every pOlitician has a split persoriality and County Council, as a group, is usually dominated by one facet of that personality at any given time. This per- sonality expresses three very distinct phases. All absolutely necessary. - Facet #1 is dominated by the inventor, explorer spirit that develops new ideas and projects and actually makes progress possible. This attitude usually recognizes current and even future need and implements a course of action to address those problems. Unfortunately, this is often done with such optimism that due care for cost or consequences is not always observed. This facet is most accurately described as the innovative~ visionary process. - Facet #2 occurs Simultaneously with the development process. It involves the critical and sometimes cynical analysis of any plan. The critics playa very necessary and constructive role in controlling the optimistic visionaries who show a tendency to try to go a little too far, too fast. The critics point out all the pitfalls arid hidden problems and often earn the right to say "I told you so!" when things go wrong. This facet is best described as the conscience of Council. ~. Facet #3 takes over when the innovators have won their way in spite of the objections of the critics. This occurs when the projects are committed to and the reality I mentioned earlier takes over. It is the time when the politicians or Council must acceptresporisibliity for their past decisions and move on with the un glamorous task of implementation as carefully and econom- ically as possible. This is the production stage. 19 - 2 - I see the coming year as one where County Council must work very hard collectively to provide the most prudent and pro- ductive results from our previous progressive decisions. I feel it is now time to slow down the new initiatives and to take time to carefully re-assess our direction. It is time to roll up our sleeves in order to complete the major undertakings we have begun in the most rational and least expensive manner for our rate- payers. This does not mean we won't consider any new projects, however, I feel we have a repsonsibility to finish some of the things we have started first. I urge the new Members of County council to be patient and try to get all the facts before becoming too vocal on any given issue; as I am aware that County Council has appeared somewhat distant and even secretive in the past, especially when dealing with the Press. I intend to be most accessible to the Press and anyone else, fully realizing the care a Warden must take in order not to misrepresent the position of County Council in any way. I feel we have_anexcel!ent group assembled at County Council as a result of the recent elections, and I thank each and every Member for taking the time to discuss their concerns and goals with me during my recent tour throughout the County. I am most confident that collectively we can have a very productive year and my only goal is that at the end of the year the Citizens of Elg.in will say of us; "It 1 S been a diffi- cult year, but they did a good job!". Thank you. REPORT OF SPECIAL COMMITTEP. TO STRIKE THE STANDING COMMTTTP.P.S December Session, 1985 FIRST REPORT To the Warden and Members of the Elgin Sounty Council: The fOllowing is the Report of the Special Committee to Strike the Standing Committees for the year 1986: AGRICULTURAL Perqvich, Ford, Marr, Emerson, Neukamm, Stewart, Willsey, Martyn and Warden Purcell. COUNTY GOVERNMENT Neukamm, Campbell, Lyle, Stewart, Mezenberg, Black, Fischer and Warden P:!Jrcell. COUNTY ROADS Stewart, Ford, Neukamm, Perovich, Martyn and Warden Purcell Advisory - Willsey, Marr, Bradield. HOMES FOR SENIOR CITIZENS Ford, Emerson, McCann, Chute, Millman and Warden Purcell Advisory - DeKraker. PERSONNEL Martyn, Lavereau, Pearson, Bradfield and Warden Purcell. PROPERTY Emerson, Hodgson, Campbell, Lyle and Warden Purcell~ RECEPTION AND ENTERTAINMENT Millman, Wakeling, Mezenberg, Campbell, Lyle, van Kasteren, Chute, DeKraker, SChaper and Warden Purcell. SOCIAL SERVICES Lavereau, Pearson, Fischer, De Kraker and Warden Purce~l. HEALTH UNIT Marr and Schaper. ST. THOMAS-ELGIN GENERAL HOSPITAL Martyn and Warden Purcell. TILLSONBURG DISTRICT MEMORIAL HOSPITAL Chute. FOUR COUNTIES GENERAL HOSPITAL Mezenberg. LIBRARY BOARD Pearson, Wakeling, van Kasteren and Hodgson Advisory - Fischer and Warden Purcell. 21 - 2 - CHILDREN t 5 AID" Wakeling~McCann and Millman. MUSEUM Black and van Kasteren. LIAISON (Elgin County Board- of Educat ion) H6dgsO~. Black, willsey and Warden Purcell. THAMES VALLEY DISTRICT HEALTH COUNCIL Sch?lper. SOUTHWESTERN ONTARIO TRAVEL ASSOCIATION Br-adfield. COUNTY/CITY LIAISON Lavereau, Perovich and Warden Purcell. WE RECOMMEND THAT each Committee meet and appoint a Chairman as soon as possible. ALL of which is respectfully submitted. d;J /, ;; A;0? !t1<'~//.)lJw.j. E. Neukamrn, Chairman. (t.....I.I ( //>:<"c /;: ~ /' REPORT OF SPECIAL COMMITTEE TO STRTKE ~HF S~ANnTNr, COMMITTEES December Session, 1985 SECOND REPORT To the Warden and Members of the Elgin County Council, The Special Committee to Strike the Standing Committees reports as follows: l. We recommend to the County Government Committee that they consider forming an "Executive Committee" comprised of _ l. The Warden 2. Agricultural Committee Chairman 3. County Government Committee Chairman 4. County Roads Committee Chairman 5. Homes for Senior Citizens Committee Chairman 6. Personnel Committee Chairman 7. Property Committee Chairman 8. Library Board Chairman to meet regularly with ALL Department Heads to consider County- wide policy. ALL of which is respectfully submitted. /1,'1 d ...,a.Lt.!:' ftb.,-b(r{/7ZlIV E. Neukamm, Chairman. (' 1;/,0 L /. /1/ ,/ //7",{d , ~..., COUNTY OF ELGIN By-Law No. B5-59 "TO APPOINT A COUNTY ROADS COMMITTEE. " As required by Section 45 of the Public Transportation and Highway Improvement Act, being Chapter 42l of the Revised Statutes of Ontario, 1980, the Elgin County Council enacts: L That the following five Members of this Council con- stitute a Committee for the purpose of directing the work to be done on the County Road system - M. H. Stewart _ for term of one year A. K. Ford _ for term of two years E. Neukamm _ for term of three years D. Perovich _ for term of four years w. A. Martyn _ for term of five years. 2. That By-Law No. 84-36 be, and is hereby repealed. READ a first time this 12th day of December, 1985. READ a second time this 12th day of December, 1985. READ a third time and finally passed this l2th day of December, 1985. G. C. Leverton, Clerk. ~ R. F. Purcell Warden. ' _~/~.. X_ 24 HOMES POR SENIOR CITIZENS COMMITTP.~ RP.PORT December Session 1985 PIRST REPORT To the Warden and Members of Elgin County Council, The Homes for Senior Citizens Committee reports as follows: 1. THAT the tender of Aul t Dairies for suppl ying milk requirements for 1986 be accepted, at the prices quoted unless there is an increase to the R~oducer from the Ontario Milk Marketirigl?oard or -some other government agency. 2. THAT_ -the tender of Corporate poods Limi ted for supplying bread at a price of 59.5C per 24 oz. loaf be accepted for the year 1986. ALL of which is respectfully submitted. ,:(r-tCi,r :;7;::/ A. K. Ford, Chairman. / {",.<rel .:~,(' , ,F // // 4ft7'~// 25 LIBRARY BOARD REPORT" December'Sessiori 1985 FIRST REPORT To the Warden and Members of Elgin_ County Council, '}:'he,-.,,Lib,;',aJ;Y.l.B.9ard repo,rt,S as follows: l.~~., ,',Th.at th~- _tentat'~v$ dat~ o~ m~ving to thta Qew headquarters ~up.ding-is December 16-t:h; 198~L' . .. , ALL of which is respectfully submitted. t~___ D. H; Pearson, Chairman. ~ {;j/P COUNTY GOVERNMENT COMMITTEE REPORT December Session, 19$5 FIRST REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1. That_Correspondence #l be tabled to the next regular meeting and copies be forwarded for the information of the Committee. 2. That the question of the creation of a. Central Marketing Agency be tabled to the next regular meeting and copies of the brief be supplied to the Members of the Committee and that Reeve Stewart be authorized to attend' the meeting to ~ held January l4th, 1986 at the K. of C. Hall, St. Thomas. 3. That the' non-council appointees to the Library Board be invited into the January 1986 Session of County Council and be presented with a suitable gift and invited to the noon luncheon~ ALL of which is respectfully submitted. j:::/j // _;;:::::;.' _....~(,;r;">.?JfJ;,l. E. Neukamm, Chairman. '- ~.! /:. I r / /Yj;Y.:~/~ 2/ pF.RSONNEL COMMTTTEE REPORT December Session, 1985 FIRST REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows; l. meet re: staff be That the request from the Branch Library Staff to salary schedules be tabled to the new year and the so advised. 2. That Mrs. June Morton be presented with a twenty-year pin at the February Session, 1986. 3. That we offer to meet with the Libra~Y C.U.P.E. staff on December 18th, 1985 at 6;30 P.M. in the new Administration Building and at 5;30 P.M. with the solicitor to bring the new Members up to date. 4. That we set aside the second Thursday of each month for the meeting of the Personnel Committee, if necessary. 5. That the request of G. C. Leverton to carr~over five days vacation from 1985 to 1986 be approved. 6. That we authorized a payment of SlO,OOO on the work completed to date by Mr. Lion Sharzer for the job evaluation and salary schedule. ALL of which is respectfully submitted. dtt/ , w. A. Martyn, Chairman. hi"._t; ,..",,!...:!-~, . / / ;/?).c< 1/ · . . / :PROP-ERTY . COMMITTEE- RF.P(lRT December Session, 1985 FIRST REPORT To the Warden' and Members o~ the Elgin.county Council, The Property Commit~eereports as follows: l> _, , Thci:t wereccinunentl that. t.he re"quest_from the Ministry of':Correctional Services, Elgin-Middles-eW'Det'e,ntion_ Ceq,;tFe, for use of the Jail Building for three Institutional Crisis- Intervention team training sessions on December~;~3th, 17th and 21Yth, 1985 from 8:00 ~A.M. to 4:-00 P.}!.-. be grant,ed'_\'fith the understanding that the County will not 'be 11able for' any -lia- ~il~ties or injuries. 2.'~ _,' That-,the'following' change orders ha':"e" for' work at the new~Administration Buildin9 _ Order #l5 Pass-Thru in kitchen #l7s.rickwork {$_6 ,_9~3 ,.,00 - 986} '-#ig. ~nchor _ hardwood,. floor and 'sUPPly and install carpet' - ..~; ~~e4-::ci~pr~yed $ 452.00 5,937.00 4,503.00 3. That wo~k in connec~ion with Change Order #15 (Kitchen pass~thru) and #19 (Anchor hardwood flooring) has not beeIl.<::.ompleted.t9 the Coun~y's satisfaction and that Spriet As.soc,i-a,tes be, advised that._fhese amounts are considered to be in the holdback amount. 4. That we arrange a m~eting on Friday, January 10th, 1986 at 9:30 A~M. to meet with the Ministry of Government Services're: water and sewage. 5. That the Clerk-Treasurer;b~authorized to_accept the lowest tender for snowPlowing the parking 'lot at the new' ~dministration Building and report it to the next meeting. ALL of which is respectfully submitted. . I t' /7_ (. --( :.1.1 !.i.>t.U7"l../ K. C. Emerson, Chairman. ~. /l ,:" /c (' i'" __.' /Cf~~:~~- ./ 29 RECEPTION AND ENTERTA~NMEN~ COMMT~~RR ~RPORT December Session" 1985 FIRST REPORT To the Warden and Members of the Elgin County Council, The Reception and Etrtertainment committee reports as follows:__ 1. Banquet October That arrangements be made to hold the 1986 Warden's a~the Dutton Dunwich Community Centre on either 251:.h or November 1st, 1986. 2. That arrangements be made tbbook the Pleasant Valley- Golf Club for Thursday, JUly- 10th, 1986. ALL of which is respectfully submitted. '" ~ M. L. Millman, Chairman. ,:..,/f/I..r,/,/'-} ~k"'~ SOCIAL SERVICES COMMITTEE REPORT December Session, 1985 ! FIRST REPORT f~o the Warden and Members of the Elgin County Council, # i The Social Services Committee reports as follows: ( I 1. That we recommend that the County enter into an agreement with the Y.W.C.A. re: Women's Place- for 1986 and that a by-law be passed authorizing the Warden and Clerk to sign same, at a per diem of $23.30 per person for a maximum of fourteen days to a maximum of $14,000.00 per annum, subject to the Ministry of Community and Social Services approval. i~ That we recommend that the Chairman of the Social /~ervices Committee be included in the Executive Committee when considered by the County Government Committee. / ! " ,Y ! / , I " / / / / ALL of which is respectfully submitted. /.-.: -""-1'_ R. J. Lavereau, Chairman. f <' '"If'" "c, Y' , ~ / ...- ,(j<.(j~ ct" ~.- // ' 31 M _ Bankof Montreal Municipal By,law for Current Expenditures Municipality of Jll&ll! BY.LAW No a5=JiJl WHEREAS the Council of the Corporation deems it necessary to borrow the sum of _____. THREE MILLION, FIVE HUNDRED THOUSAND ----- xx/lOa dollars to meet. unt,lthetilXesareeolle<:ted.theCurrentexpendiluresoftheCorporation lor the year; AND WHEREAS the total 01 amounts previously borrowed under Section 189 of the Municipal ACI that have not been repaid is NIL dollars. AND WHEREAS the amount of the estimated revenues ollhe Corporation as.sel out in the estimates adopted for thecurrenl year and not YBl collected lor. if the same have n 01 yet been adopted,the arTiounlofthe estimated revenues of the COfpo,ation asset fOfthin lhe estimates ad opte,f!orthenextprecedingyearl_ TWELVE MILLION, SEVEN HUNDRED AND TWENTY-ONE is 'T'H()T1~~Nn SRVRN HUNnRRD ~ND NINETY-FIVE dollars: AND WHEREAS the amount to be borrowed under this by law and the amounts of borrowings that have notbeenrepaiddoesnotintheaggregalee~ceed70%0ftheuncollectedbalarice of the estimated revenues 01 the Corporation as set Ol.lt above BE IT THEREFORE ENACTED by lhesaid Council as follows: !11 The Head and the Treasure,05 l~g~r~K,a~~~y authorized on behalf of the Corporation 10 borrow f'om lime 10 lime, by way of promissory note" from Bank of Montreal, a sum or sums not e~ceedjng in the aggregate~E-M.lLlJ.O.ll FTVE HUNDRED THOUSAND _-xx/lOOdollars to meet. until the ta~es are collected. the curtenl e~penditures 01 the CorpOration lor the year. including the amounts required for the purposeS mentioned in subsection III of the said Section 189,and to give. on behalf of the CospOlation, to the Bank a promissory note or notes, sealed with the corporate seal and signed by them for the moneyS so borrowed with interest at a rate not e~eeeding -2.RIME- per centum per annum, which may be paid in advanee or otherwise (2) All sums borrowed from the said Bank, for any or all of the purposes mentioned in the said Sectior> 189,shall,with interestthereon,bea eharge upon the whole of the rev enues 01 the Corporation for the current year and fo' all p'eceding yea.'s, asand when such revenues are reeeived !S} The Treasurer is hereby autho,ized and directed to apply in payme'll of all sums borrowed pursuant to the authority of this By.law, aswell as all other sums borrowed in this yea, and any previous years. .from the said Bank for any or all of the purposes mentioned in the said Section 189, together with interest thereon, all of the moneys hereafter coUected or received on account or realizecl in respBCt 01 theta~esleviedforthecurre'llyear and preceding years and all of the moneys collected or received from any other source which may lawfully be appiied for such purpose dJyol Dp.r.ember 19 ~ ~~rden ~---:~.;;4- ,;c Passed this 11th COUNTY OF ELGIN BY-LAW NO. 85-61 "BEING A BY-LAW TO APPOINT A LAND DIVISION COMMITTEE." WHEREAS Section 5? of The Planning Act provides for the con- stitution and appointment 01 a Land Division Committee. NOW THEREFORE the Municipal Cbuncilofthe Corporation of the County of Elgin enacts as-rollows; 1. That a Land Division Committee isherepy constituted and the following persons are hereby appointed to membership on the said Committee - Noble G. Tufford Alistair B. Littlejohn MurrayC. Benner Lorne R. Carroll John V.McKinlay. 2. That the Members of the Land Division Committee be paid the following remuneration for attending meetings of the ?aid Committee _ (a) In attending a meeting of the Committee when it is held in both the forenoon and afternoon or evening of the same day - $75.00. (b) For attending a meeting of the Committee when it is held in either the forenoon, afternoon or the evening - $45.00. (c) In addition to the above remuneration each Member shall be paid the same rate for each mile necessarily travelled in attending such meetings, as established for the use of personal vehicles for County business. 3. Each Member shall be paid, in addition to the above remunera- tion, $20.00 for each application which he investigates. This is to . cover his mileage and/or attendance at local Council meetings to discuss the applications. 4. For attending a convention, when authorized by County Council; (a) Within a radius of 200 miles (322 Km) of St. Thomas, One Hundred and Twenty-Five Dollars ($125.00) per day, regis- tration fee and mileage from St. Thomas to the canvention site and return, paid at the same rate established for the use of personal vehicles for County business. (b) Outside a radius of 200 miles (322 Km)of St, Thomas, One Hundred and Twenty-Five Dollars ($l25.00) per day, regis- tration fee and single airfare rate from the-London airport to the site of the convention and return. Where the site cannot be reached by air service, mileage to and from the convention be paid. 5. That By-Laws No. 83-27, 83-52 and 84-l6 be, and the same are hereby repealed. 6. That this By-Law become effective January 1st, 1986. READ a first time this 12th day of December, 1985. READ a se~ond time this 12th day of December, 1985. READ a third time and finally passed this 12th day of December, 1985. ~_/<,-,,-.<--.....<-~>,,-r.. G. C; Leverton, Clerk. ~;y~ "/ ~ Puree , Wi'lrnp.n _ ;j;j COUNTY OF ELGIN BY-LAW NO. 85-62 "A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL DF THE CO~PORATION OF THE COUNTY OF ELGIN AT THE DECEMBER SESSION. 19B5. " WHEREAS by Section 9 of The MunicipaL Act, being Chapter 302'of the Revised Statutes of Ontario, 1980, the powers of a municipal corporation are to be exercised by its council; and WHEREAS by Subsectionl of Section l030f The .~unicipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of every Council are to be exercised by By-Law; and WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By~Law. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That action of the Municipal Council of theCorpo- ration of the County of Elgin in respect of each recommen- dation contained. in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meetings held during the December 1985 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The "Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 12th day of December, 1985. READ a second time this l2th day of December, 1985. READ a third time and finally passed this l2~h day of December, 1985. ~ ~~<y,~- G. C. Leverton, Clerk. 7 /fj/' # ' / ~~ / R. F. Purcel'l. Warden. January Session - First Day Wednesday, the 22nd day of January, 1986 ~ The Elgin County Council met this day at the Administration Building, at 10:00 A.M. in accordance with adjourn- ment. The Warden in the Chair. ROLL CALL - All Members present except: Reeve Perovich Deputy Reeve DeKraker. Moved by Deputy Reeve Mezenberg Seconded by Reeve Stewart That the minutes of the December 1985 Session of the Elgin County Council be adopted. - Carried. COUNCIL COMMUNICATIONS COUNTY GOVERNMENT COMMITTEE 1. Hennessey, Bowsher & Associates, Barristers and Solicitors, with request for the County's consent to use the word "Elgin" in a corporate name. 2. City of Windsor with a resolution requesting the Province to make funds available for the temporary construction of shoreline protection, on an emergency ~asis, along the Canadian Shore of the Great Lakes. COUNTY ROADS COMMITTEE l. ToWnship of Malahide with notice of the passing of zoning by-law no. 34/85, under Section 34 of The Planning Act, 1983. 2. Village of Rodney with copy of By-Law No. 85-l7 with respect to repairs of the South Rodney Municipal Drain. 3. Township of Yarmouth with notice of public meeting re: proposed amendment to the Township's Zoning By-Law, set for January 20th, 1986 at 7:30 P.M. '-" 4. Township of Southwold with notice of public meeting re: proposed amendment to the Township's Zoning By-Law, set for January 20th, 1986, at 8;45 P.M. 5. Township of Yarmouth Committee of Adjustment with two applications for minor variances set for January 30th, 1986. PROPERTY COMMITTEE 1. village of vienna requesting that the ownership of the former Nora Ogden Coomb Estate be transferred to the village of Vienna. FILED 1. From the following Counties with the date of their Warden's Banquet: . '-" Essex Middlesex Lambton Kent Perth November 21st, 1986 December 5th, 1986 November 8th, 1986 November 15th, 1986 November 2lst, 1986. 00 - 2 - FILED - continued 2. etc. : From the fOllowing municipalities with planning notices (i) Township of Bayham - notice of the passing of zoning By-Law Z133-85. (ii) Town of Aylmer - notice of public meeting re: proposed zoning by-law. (iii) City of St. Thomas - notice of public meeting re: proposed zoni~q by-law amend- ment. (.iv) Township of Yarmouth - notices of public meeting re: proposed zoning by-law amendments. ~ 3. John Wise, M.P., acknowledging receipt of Elgin's resolu- tion re: moratorium on farm foreclosures. 4. village of Rodney with copy of resolution nominating Mr. Michael popovich Sr. to the Elgin & St. Thomas Housing Authority. 5. Elgin County Pioneer Museum with appreciation for generous grant of $18,000 towards furnace project. 6. The Bobier Convalescent Home with appreciation for grant over past three years and advising that they hope to commence a -Meals-Cn-Wheels. service. 7. C. E. Jackson expressing his views on the new County Administration Building. 8. Ontario Municipal Board with approval of additional $200,000 for new County Administration Building. 9. Frank Cowan Company Limited with notice of continuance of insurance programme with changes. 10. Minister of Housing with brochure on Assured Housing for Ontario. 11. Ontario Municipal Board with two notices for hearings re: Land Division appeals. 12. Ministry of Municipal Affairs with copy of Township ot Yarmouth Official Plan Amendment. 13. The Elgin-St. Thomas Health Unit advising that approval had been received for their 1985 budget of $l,3l3,731 with the County portion being $197,830. 14. Ship. Carol Veraart with appreciation for Elgin County Scholar- 15. Minister of Labour announcing major changes in the occu- pational health and safety law and its administration. 16. Ontario Good Roads Association with information re: annual conference, February 23rd, 24th, 25th-and 26th, 1986. 17. Office of the Clerk of the Legislative Assembly with copies of Bill Pr 24, 1985, An Act respecting the County of Elgin Library System, which received Royal Assent on December 6th, 1985. l8. Village of Dutton with copy of infOrmation forwarded to the Ministry of Citizenship and culture re: Library Branch proposal. 19. Ship. Astrid Harms with appreciation for Elgin County Scholar- 36 - 3 - County Council, January Session, 1986 FILED - continued 20. Ministry of Energy with copy of remarks made by James A. McGuigan, Parliamentary Assistant to the Ontario Minister of Energy at the Downtown Energy Forum, on Thursday, December 5th, 1985, at the Metro Toronto Convention Centre. ...../ 21. Family & Children's Services of St. Thomas and. Elgin with Allocation of.Children In Care and Financial Statemen~ for the month of November 1985~ 22. Ministry of Transportation and Communications with copy of Mem~ No. 85-17 re; Municipal Pension Plans -" Past. Service. 23~ arship. Edward Ketchabaw with appreciation for Elgin County Schol- 24. City of St. Thomas with representatives to ~he City/County Liaison Committee for the year 1986. . 25. Bank of Montreal with two notices of changes in 'prime interest rate as follows; effective January 7, 1986 - increased ~% to lO~% effective January l4, 1986 - increased ~% to ll%. 26. Minister of Municipal.Affairs with copy of Bill 79, first reading, dealing with amendments to the Municipal Act re: the muni- cipal role in economic development. Moved by Deputy Reeve Chute Seconded by Deputy Reeve Wakeling That the disposition of the Communications mailed previ- ously be approved as follows: County Government Committee ~ #1-2 inclusive County Roads Committee - #1-5 inclusive Property Committee - #1 Filed - #1-26 inclusive County Council - #1-10 inclusive. - Carried. PRESENTATIONS '--' The appointees to the former Library Board were invited to attend this Session of Council. The Library Chairman, Reeve Pearson, and Warden Purcell presented gifts and Certificates of Merit to Mrs. Hazel Lyons, who was first appointed in _1966; and Mr. Colin Morrison, who was appointed in 1973. Both were invited to lunch at the Labour Centre. Mr. Art Miskelly, who was appointed in 1975. was unable to attend. Mr. G. B. (Gerr~) Sunstrum, Fire Services Advisor, Ministry of the Solicitor General, Fire Advisory Services, Office of the Fire Marshall, was present and it was moved by Reeve Martyn that he be now heard. He addressed Council and advised that they were going to have a tWO-day official seminar for Mayors, Reeves, Offi- cials and any interested parties. It would be coming up in April or May of this year and would deal with various topics with respect to fire services. He was thanked by Warden Purcell. FIRST REPORT - COUNTY GOVERNMENT COMMITTEE ~ (mailed) Moved by Reeve Neukamm Seconded by Reeve Black That the First Report of the County Government Committee be adopted. '--" An amendment was - 37 - 4 - Moved by Reeve Pearson Seconded by Reeve Marr That Item 3 of the First Report of the County Government Committee be amended by deleting the word "on- from the last line and changing it to -fora. _ Amendment Carried. Au'amendment was - 'Moved by Reeve Lavereau Seconded by Reeve Bradfield That the First Report of the County Government committee be amended by deleting Item 5 and referring it back to the Committee for reconsideration. _ Amendment Carried. The First Report, as amended, was then voted upon and Carried. FIRST REPORT - COUNTY ROADS COMMIT'rEE - (mailed) Moved by Reeve Stewart Seconded by Reeve Lavereau That the First Report of the County Roads Committee be adopted. - Carried. SECOND REPORT - COUNTY ROADS COMMITTeE - (mailed) Moved by Reeve Stewart Seconded by Reeve Neukamm That the Second Report of the County Roads Committee be adopted. - Carried. THIRD REPORT - COUNTY ROADS COMMI'l"rEE - (mailed) The Third Report.of the County Roads Committee was presented by Reeve Stewart and adopted on motion of Reeve Stewart and Reeve Martyn. FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE - (mailed) Moved by Reeve Ford Seconded by Deputy Reeve Campbell That the First Report of the Homes for Senior Citizens Committee be adopted. - Carried. FIRST REPORT - LIBRARY COMMITTEE - (mailed) Moved by Reeve Pearson Seconded by Reeve Fischer That the First Report of the Library Committee be adopted. - Carried. SECOND REPORT - LIBRARY COMMI'l"t'~~~; - (mailed) Moved by Reeve Pearson Seconded by Deputy Reeve Mezenberg That the Second Report elf the Library Committee be adopted. _ Carr.ied. - 5 - County Council, January Session, 1986 FIRST REPORT - PERSONNEL COMMITTEE - (mailed) Moved. by Reev~ Martyn Seconded by-Reeve Lavereau .~ ted. That the First Report of the Personnel Committee be adop- An amendment was ~ Moved by Reeve Lavereau Seconded by Deputy Reeve Miilman That Item 4 of the First Report of the Personnel Committee be deleted. - Amendment Carried. The amended Report was then voted upon and Carried. FIRST REPORT - PROPERTY COMMITTEE - (mailed) Moved by Reeve Emerson Seconded by Reeve Hodgson ted. ~hat the First Report of the Property Committee be adop- -.J - Carried. Moved by Deputy Reeve Campbell Seconded by Deputy Reeve van Kasteren That the Warden and Clerk be authorized to submit to the Ministry of Transportation and Communications the petition of the County of Elgin showing Road Expenditures on the County of Elgin Road System for January l, 1985 to December 31, 1985. - Carried. Moved by ReeVe Emerson Seconded by Deputy Reeve Lyle That the Treasurer be authorized to continue monthly pay- ments to the Elgin-St. Thomas Health Unit on the basis of the 1985 budget requiring a County contribution of $197,830.00 until the 1986 budget is established and approved by the Ministry of Health. J - Carried. GRANTS Council reviewed the organizations receiving grants during 1985 and those who had requested in 1986 for the first time. They selected the following to appear before Council at the Special Grant Session: 1. Elgin County Pioneer Museum 2. University of Western Ontario 3. Ministry of Agriculture.andFood 4. Elgin Federation of Agriculture 5. Southwestern Ontario Travel Association 6. Kent~Elgin Natural Area Survey 7. Alma COllege. Moved by Reeve Black Seconded by Reeve Fischer That February 20, 1986 at 1:00 P.M. be set to hear grant applications only. v - Carried. 39 - 6 - Moved by Deputy Reeve Wakeling Seconded by Reeve Martyn That the Chairmen of Roads, Property, County Government, Library, and Homes Committees, and the Warden, form an Ad Hoc Committee regarding Liability Insurance Rate Increases. - Carried. COUNCIL COMMUNICATIONS 1. The Canadian National Institute for the Blind with request for a $3,000 grant for 1986. 2. Albert F. Executive Township of London with respect to support Bannister, Administrator and Clerk, for the Committee of Zone 1, Rural Section {ROMA}. vacancy on the 3. Aylmer and East Elgin Agricultural Society with apprecia- tion for 1985 grant and request for continued support for 1986. 4. Mrs. Eleanor B. McMillan, Chairman of Executive Board of the Elgin County Pioneer Museum, with resume of 1985. 5. Canada Farm Labour Pool with request for representative to Manpower Board. 6. their 1986. City of St. Thomas nominating Mrs. Doris McNaughton as representative to the Elgin County pioneer Museum Board for 7. Quad County Association for Mentally Retarded with request for a $2,000 grant for 1986. 8. Association of Municipalities of Ontario with request for membership for 1986. 9. Association of Municipalities of Ontario with notice of a vacancy on the Executive Cbmmittee of the Rural Section and asking for possible nominations. 10. Retarded grant. Tillsonburg and District Association for the Mentally with copy of financial statement and request for 1986 Moved by Reeve Emerson Seconded by Reeve Stewart That the following Correspondence be tabled to the Grant Session: # 1 The Canadian National Institute for the Blind # 3 Aylmer and East Elgin Agricultural Society # 7 Quad County Association for Mentally Retarded #lO Tillsonburg and District Association for the Mentally Retarded. - Carried. Moved by Deputy Reeve Mezenberg Seconded by Reeve Ford That Reeve Perovich be named to the Canada Farm Labour Pool with expenses paid by this organization. - Carrie4. Moved by Deputy Reeve Chute Seconded by Reeve Bradfield That Mrs. Doris McNaughton be the City of St. Thomas rep- resentative on the Elgin County Pioneer Museum Board Eor 1986. - Carried. - 7 - County Council, January Session 1986 Moved by Deputy Reeve Campbell Seconded by Reeve Marr That membership be taken out in the Association of Municipalities of Ontario at a cost of $1,592.27. - Carried. Moved by Reeve Neukarnm Seconded by Reeve Pearson That. Council Communications numbered 2, 4 and 9 be filed. - Carried. Moved by Reeve Black Seconded by Deputy Reeve Millman That we go into a Committee-Of~The-Whole. - Carried. Warden Purcell named Reeve Marr as Chairman. The Committee rose without reporting. Moved by Reeve Emerson ~. Seconded by Reeve Stewart That as the hour is now 12 o'clock noon, we continue on to conclude the business at hand. - Carried. Moved by Reeve Willsey Seconded by Deputy Reeve Mezenberg That we do now adjourn (l2:06 P.M.) to meet again on January 22nd, 1986 at 2:00 P.M. - Carr ied. Council re-convened at 4:48 P.M. ROLLCALL - All Members present except: Reeve Perovich Deputy Reeve DeKraker. -...../ SECOND REPORT - PERSONNEL COMMITTEE The Second Report of the Personnel Committee was presented by Reeve Martyn and adopted on motion of Reeve Martyn and Deputy Reeve Chute. SECOND REPORT - PROPERTY COMMITTEE The Second Report of the Property Committee was presented by Reeve Emerson and adopted on motion of Reeve Emerson and Reeve Neukamm. FIRST REPORT - RECEPTION AND ENTERTAINMENT COMMITTEE The First Report of the Reception and Entertainment Committee was presented by Deputy Reeve Millman and adopted on motion of Deputy Reeve Millman and Deputy Reeve Schaper. UNFINISHED BUSINESS Warden Purcell is to call a meeting of the Ad Hoc Insurance Committee when, and as, required. '-./ ~. - 8 -' Moved by Deputy Reeve Wakeling Seconded by Reeve BlacK That By-Law No. 86-1 aA By-Law to_Authorize the Expropriation of Land for the Purpose of Widening and Improving County Roads. be read a'first time. --Carried~ ~ Moved by Deputy Reeve Wakeling Seconded by Reeve Black That By-Law No. 86-1 be read a second time. ~ Carried. Moved by Reeve Black Seconded by Deputy Reeve Wakeling That By-Law No. 86-1 be read a third time and finally :r;>assed. - Carried. Moved by Reeve Ford Seconded by Deputy Reeve Mezenberg That By-Law No. 86-2 aA By-Law to Authorize the Corp~ra- tion of the Township of Yarmouth (Hereinafter Called 'The Grantee' and Which Term Shall Include Its Successors and Assigns) to Con- struct, Use and Operate-Works Required for a Sanitary Sewerage System in the County of Elgin (Hereinafter Called 'The Municipality')- be read a first time. - Carried. Moved by Reeve McCann Seconded by Reeve Bradfield That By-Law No. 86-2 be read a second time. - Carried. Moved by Reeve Stewart Seconded by Deputy Reeve Mezenberg That By-Law No. 86-2 be read a third time and finally passed. - Carried. Moved by Deputy Reeve van Kasterern Seconded by Reeve McCann That By-Law No. 86~3 -Being a By-Law to Appoint a Member to the St. Thomas Suburban Roads Commission- be read a first time. - Carried. Moved by Reeve Ford Seconded by Reeve Stewart That By-Law No. 86-3 be read a second time. - Carried. Moved by Reeve Stewart Seconded by Deputy Reeve Mezenberg That By-Law No. 86-3 be read a third time and finally passed. - Carried. - 9 - County Council, January Session, 1986 Moved py Deputy Reeve Schaper Seconded by Deputy Reeve Millman That-By-Law No. 86-4 NBeing a By-Law to Authorize the Warden and the Clerk of the County of Elgin to Sign an Agreement Between the Corporation of the County of Elgin and the Young Women's Christian AssociationN be read a first time. - Carried. Moved by Deputy Reeve Schaper Seconded by Reeve Neukamm That By-Law No. 86-4 be read a second time. - Carried. Moved by Deputy Reeve Schaper Seconded by Deputy Reeve Millman passed. ~hat'By~Law No. 86-4 be read a third time and finally - Carr ied. Moved by Reeve Lavereau Seconded by-Reeve F~scher ~ That By-Law No. 86-5 NA By-Law to Authorize the Corpora- tion of the Township of Southwold (Hereinafter Called 'The Grantee' and Which T~rm Shall Include Its Successors and Assigns) to Con- struct, Use and Operate Works Required for a sanitary Sewerage System in the County of Elgin (Hereinafter Called 'The Municipality')N be read a first time. - Carried. Moved by Reeve Fischer Seconded by Reeve Lavereau That By-Law No. 86-5 be read a second time. - Carried. Moved by Reeve Willsey Seconded by Deputy Reeve Lyle That By-Law No. 86-5 be r~ad a third time and finally '-" passed. - Carried. Moved by Deputy Reeve Campbell Seconded by Deputy Reeve Lyle ThatBy~Law No. 86-6 NA By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the January Session, 1986- be read a first time. - Carried. Moved by Reeve Willsey Seconded by Deputy Reeve Campbell That By-La~ No. 86-6 be read a second time. - Carried. 43 - 10 - Moved by Reeve Fischer Seconded by Reeve Willsey passed. That By-Law ~o. 86-6 be read a third time and finally - Carried. Moved by Reeve Emerson Seconded by Reeve Stewart That we do now adjourn (5:00 P.M.) to meet again on February 19th, 1986 at 10:00 A.M. - Carried. G. C. Leverton. Clerk. R. F. PurceLL, Warden. '- ~ , , COUNTY GOVERNMENT COMMITTEE REPORT January Session, 1986 PIRST REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1. That the County Auditors, Deloitte Haskins & Sells be directed to develop a format to allow financial information to be presented monthly to County Council. 2. That we recommend that the number of conventions that each Councillor be allowed to attend be reduced to two and that attendance at the Roads & Transportation_Association of Canada (R.T.A.C.) Convention be limited to the Warden, Chairman of the Roads Committee and the County Engineer or designate. jsee iendment I end of port. ! 3. That we recommend in the event ,3 Councillor may wish to attend the Roads & Transportation Association of Canada (R.T.A.C.) Convention, they be allowed to do so but it count as two conventions and they not attend any others on the County. 4. That the correspondence re: use of surpluses by Children's Aid Societies be filed. i !see iendment ! end of 5. That the question of the creation of a Central Market- ing Agency re: Tourism for Elgin County be left to the private sector and local interested municipalities because of the fin- ancial constraints for the forth?oming years. 6. That we table the matter of creating an Executive Committee to a future meeting. 7. That we amend the procedural by-law to provide for the following: DIBRARY COMMITTEE (1) The Library Committee shall be composed of five members plus the Warden as ex-officio. (2) It shall be the duty of the Library Committee to regulate and have supervision of all matters connected with the Library system and be autho- rized to approve and pass all accounts and issue orders on the Treasurer for payment of same. 8. That until the procedural by-law is amended to provide for the Library operation, the Treasurer be authorized to pay all accounts, once app~oved by the Library Committee. 9. That the Ten Year Library Plan and other reports be returned to the Library Committee for further consideration as requested by them. lO. That we recommend that Elgin County Council offer no objections to the use of the word "ELGIN" in the incorporation of "Elgin Local Employment Assistance & Development Corporation" and authorizes the Warden and Clerk to sign a consent to this effect, addressed to the Ministry of Consumer & Commercial Rela- tions, Companies Services Branch. 11. That the resolution from the City of Windsor (corres- ondence #2) re: shoreline protection funding be endorsed. 45 - 2 - l2. That we concur with the recommendation of the County Roads Committee that the Road Department be permitted to start a biweekly system of accounts payments and that the Treasurer be authorized to make payments on a biweekly basis and that the appropriate section oIthe procedural By-Law #82-7, as amended, be amended to provide for this method. ALL of which is respectfully submitted. ",;7 'Y fi / Z//C.-t. .'~,;..A:~. /1{7// E. N'eukarrun, Chairman. /~(/ * Item 3 was amended by deleting "on" in the last line and replacing it with "for". * Item 5 was amended by deleting it from the Repor.t and refer- iog it back to the Committee for reconsideration. COUNTY OF ELGIN ROAD CO~~lIlrEE .FI:tST REPORT JANUARY SESSION 1986 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD COMMITTEE REPORTS AS FOLLOWS: 1. We have received from Nottinghan's Truck Service Limited, Hagersville, an International 2 Ton Double Cab Truck with Flat Rack that was ordered last September. 2. We have negotiated the purchase of two Sanders of 8 and 10 cubic yard capacity respectively from London Machinery C~npany Limited of London, at a cost with Provincial Sales Tax of $25,605.64. One wiU replace a 1972 unit which is in poor condition, the other has beenmotinted on a 1980 International Cabover Truck purchased by the County in November for use as a paint marking truck. Theextra'aiuount wiU give the County 10 sander units. Although we had 10 units at one time, we have had only 9 for several years. Your Committee feels 10 units are required to give adequate service. 3. We have purchased from Eeley Chevrolet Olds Limited, Strafford_ viI Ie, two 1986 Chevrolet Caprice automobiles at $10,668.00 each plus Provincial Sules Tax. Tile Engineer and the Assistimt Superintendent are driving these, and the Superintendent is driving the County's 1984 Ford. The County's 1980 Chevrolet Automobiles are being tendered to Road flcpartment employees. 4. We have recommended to County Government Committec that a bi_ weekly system of paylist account approvals beset up. These would bl!c paid on alternate "'L'cks to the wages p;qL ist and would be compatible with a future curaputL'r Loukkccpini-: system. 47 COUNTY OF ELGIN ROAD COHNITTEE FIRST REPORT _ JANUARY SESSION 1986 PAGE 2. 5. That the County Eriginecr has been authorized to attend the fol- lowing conventions and/or meetings: The Ontario Good Roads Association Convention (February); The County Engineers Municipal Engineer's annual meeting held in conjunction with the Ontario Good Roads Association Convention; The Roads and Transportation Association of Canada Convention; The Municipal Engineers Annual Workshop; The Suburban Commissioners' Annual Meeting (This will be hosted by St. Thomas Suburban Road Commission); The International Conference on Short and Medium Span Bridges sponsored by the Civil Engineersl Association of Canada, to be held in Ottawa on August 18th to the 21st. Thi~ Conference is held every four yearS and the Engineer's abstract on "Failures of Soil Steel Plate Culverts is one of sixty abstracts from over 165 from 12 countries accepted for presentation at the Conference. 6. The Assistant County Engineer has been authorized to attend the following conventions and/or meetings: The Ontario Good Roads Association Convention (February); The County Engineers Municipal Engineer!s meeting held- in conjunction with the ~ltario Good Roads Association Convention; The Municipul El1gincer~ Annual Workshop; and The Suburban Commissioners' Annual Meeting. 7. A meeting will be arranged at the request of the County of Middlesex to discuss the improvement of the rradio_lIubrey_Highbury Road link between London and St. Thomas. 1985 traffic counts on Wellington Road show in excess of 10,000 vehicles per day average at the Middlesex Boundary, with over 6,000 vehicles per day south of Highwuy #3 (St. Thomas Expressway). This is an increase of approxiinately 1,000 vehicles per day in each of the last three years. Continued. . . . . . COUNTY OF ELGIN ROAD COHMITTEE FIRST REPORT _ JANUARY SESSION 1986 PAGE 3. WE RECOMMEND: 1. That the membership fees for the Ontario Good Roads and Transpor_ tation Association of Canada be paid. 2. That the 1985-86 RoadOOmmittee act as a Committee-for the follow- ing purposes: ~a) Solid and Liquid Waste Disposal. (b) Mosquito Control for the Prevention of Encephalitis. (c) Lake Erie Erosion. 3. That a By-Law be passed authorizing the Warden and Clerk to sign plans for widening County Road allowances as necessary in 1985_86. Such authoriza~ion By_Laws must be passed yeariy and the By_Law schedule will include any roads that widening might be required on in 1986. 4. That the Warden, Reeve Neukamm and the Engineer be appointed to the Western Ontario Municipal iti~s Conmittee on Gas Franchise Agreements. The Ontario Energy Board has completed Generic Hearings on Gas Franchises and is expected to present a Report by late February. It is expected that the Committee will be able to complete their work shortly thereafter. 5. That a Resolution be passed authorizing the Warden and Clerk to submit to the Minister of Transportation and Communications a petition for subsidy for the County of Elgin'S road expenditures made on the County of Elgin road system for the period of January 1, 1985 to December 31, 1985. 6. That application be made to the Ministry of Transportation and Communications for a supplementary By_Law in the ~nount of $45,000 for the investigation and monitoring of soil steel structures (pipe arch culverts) in Elgin County. Con'tinl..led . . . . . . 49 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT M JANUARY SESSION 1986 PAGE 4. We have already received an approval letter [rom the Deputy Ninister. Committee has authorized Golder Associates Ltd. of London to pro- ceed with the monitoring of three culverts on County of Elgin roads and one on the Township of Malahide roads to ascertain the effect of temperature etc. on backfill conditions, erosion of backfill, ice lensing in the backfill, that may occur in these structures so as to betteratternpt to find the reasons for the failures and to try to come up with a repair system to save as many as possible of the pipe arch culverts acrOSS the Province. The Ministry feels that this work would be better carried on at a municipal level than with their Research and Development Branch and as the County has been assisting the Ministry in monitoring work acroSs the Province during the past year, the ministry has felt that the project should be done in Elgin County. The in- formation obtained through the studies will be of great assistance. The Ministry estimates that between 125 and 140 pipe arch culverts across the Province are presently in danger of failing within 5 years. 7. That a By-Law be passed authorizing the Warden and Clerk to sign an agreement with the Township of Yarmouth for the installation of sanitary sewers on various County Roads in the Township. This By-Law will be similar to those agreements the County has now with the local municipalities for the instilllation of water lines on County roads. The By-Law will allow the Township to install and maintain the sewer system with the requirement that if any part of the system needs to be rdocated for County work, it will be done at the expense of the Township of Yarmouth. ALL OF WIIIC!1 IS RESnCfFULLY SUBNITTED ---//'4~ ;;;7:::4) ~...t1^TOMAIIl COUNTY OF ELGIN ROAD COMMT~~E SECOND REPORT JANUARY SESSION 1986 TO THE WARDEN AND MEMBERS OF TilE COUNTY OF ELGIN COUNCIL YOUR ROAD COMMITTEE REPORTS As FOLLOWS: The following is a Summary of Expenditures on Elgin County and St. Thomas Suburban Road Commission Roads in 1985. In accordance with Ministry of Transportation and Communications' practice, Payroll Burden sueh as Holidays With Pay, Sick Time, etc., has been distributed to various projects and does not appear as a separate item. CONSTRUCfION (A) Bridges-: (1) Silver Creek Culvert Replacement, County Road #42, Malahide Township. (Total Expenditure 1983 to 1985 inclusive was $ 685,042.73) 22,758.84 (2) Rehabilitation of the Port Burwell Bridge, County Road #42, Port Burwell. 169,721.53 (3) Rehabilitation of Players Bridge, County Road #45, Yarmouth Township. 108,633.47 TOTAL $ 301,H3.all (5) Roads: (1) County Road #22 (Fairview Avenue) from St~ Thomas City Limits to County Road #27, Yarmouth Township. (Project cost to date [other than land) 1983-85 is $ 931,486 362,780.97 (2) County Road 1fJ2 (Police ColLel:;e Road) from Ontario Police ColLege to County Road #52, Malahidc Township. Project cost (other than land). 1988 - 85 was $1,445,232. 213,915.19 (3) Coun_ty Road #42 and County R041d #50 in Port Burwell, Project cost. 1'383-85 $ 412,397.36 57,486.14 Continued. COUNTY OF ELGIN ROAD CCMMIITEE SF.COND REPORT - JAN.UARY SESSION 1986 (B) Roads: (Continued) (4) Land purchase including surveys, .etc. (5) Surveys and engineering work on roads for future construction.& Misc. Grading. (c) Asphalt Resurfacing: (1) County Road #3 from Highway #3 to Rodney in Aldborough Township. (Project Cost) $ 747,524.64 (2) County Road If3 from County Road #9 to Thames River in Aldborough Township. (3) County Road #36 completion of work for 1985 from County Road #45 to Highway If3 in Yarmouth Township. (4) County Road #39 in Port Burwell. (5) County Road #42 from Elizabeth Street in Port Burwell easterly approximately 1 mile, Port Burwell and Bayham Township. (6) County Road #52 from, Highway #94 to County Road #30, Yarmouth Township. (D) Miscellaneous: (I) Credit on machinery ownership costs, etc., charged to accounts receivable, townline accounts and miscellaneous machine credits. (2) New and used machinery and major repairs to presently owned equipment. (3) Drainage assessments charged against County roads. (4) Development of Sparta Gravel Pi.t, Yarmouth Township. TOTAL Tar AL $ TOT'\!_ TOTAL COUNTY EXPExillT,r,u::, ''\', ';1', 'C' A~i) 'D' 51 PAGE 2. 4,471.23 28,589.70 667,243.23 11,706.72 107,852.60 4,271.43 39,725.14 135,335.04 334,960.00 633,850.93 21,285.25 Credit 321,726.16 32,862.41 8,.997.59 3.12,300.91 1,94-1,508.91 COUNTY OF ELGIN ROAD COMMITTEE SECOND'REPORT - JANUARY SESSION 1986 (E) ST. THOMAS SUBURBAN ROAD COMMISSION CONSTRUCTION (1) Miscellaneous surveys and engin~cring. (2) Land purchase. (3) Drainage assessments charged againSt St. Thomas Suburban Road Commission Roads. TOTAL COST HY ST. THOMAS SUBURBAN-ROAD COMMISSION TOTAL COUNTY OF ELGIN AND ST. TllOMAS SUBURBAN ROAD COMMISSION CONSTRUCTION PAGE 3. 4,596.79 12,157.84 14,504.54 31,259.17 $ 1,975,768.08 i I I I COUNTY OF ELGIN ROAD COOlI'ITEE I.SECONDREPORT-- JANUARY SESSION 1986 53 PAGE 4~ MAINTENANCE _ COUNTY ROADS I ,*HarE: i i I i i , I I IA - Culverts and Bridges Letters and numbers correspond to Ministry of Transportation and Communications' Account Numbers. 1 Bridges _ 2 Culverts B _ Roadside Maintenance _ 1 Grass Cutting 2 Tree Cutting 4 Drainage 5 Roadside Maintenance, Washouts, Shouldering, etc. 6 Tree Planting 7 Drainage Assessments (Repairs Only) 11 Weed Spraying C _ Hard Top Maintenance (Paved Roads) 1 Repairs to Pavement 2 Sweeping 3 Shoulder Maintenance (including gravelling, ditching, etc.) 4 Surface Treatment D. Loose Top Maintenance (Gravel Roads) 1 Drainage, Gravel, Prime, etc., Road #26 (Bostwick Road) 2 Grading Gravel Roads 3 OUst Control (Salt Brine) 4 OUst Control (Prime) 5 Gravel Resurfacing E _ Winter Control _ 1 Snow Plowing 2 Sandin~ and Salting 3 Snow Fence _ 4 Winter Standby * Total Winter Control * 1984 Winter Control 1983 Winter Control 1982 Winter Control $458,201 $210,955 $497,718 C01JNTY.ROADS ST. THOMAS SUBURBAN ROAD COMMISSION ROADS TarAL 76,835.23 11,421-27 88,256.50 53,083.71 13,712.10 66,795.81 41,290.25 10,930.26 52,220.51 14,837.86 8,288.62 23,126.48 129,411.58 33,255.34 162,666.92 32,886.87 18,687.86 51,574.73 1,169.27 - - 1,169.27 5,115.13 697.76 5,812.89 11,242.73 508.14 11,750.87 119,442.47 16,859.46 136,301. 93 20,683~38 3,120.75 23,804.13 192,210.22 20,338.78 212,549.00 111,437.63 - - 111,437.63 5.5,898.66 55,898.66 33,261.55 6,418.73 39,680.28 41,992.05 11,997.76 53,989.81 3,669.52 3,469.92 7,139.44 102,761.67 7,435.77 110,197.44 154,588.62 ~.!,237.69 183,826.31 253,620.59 40,957.91 294,578.50 23,031.23 4,371.35 27,402.58 23,770.47 3,619.27 27,389.74 455,010.91 78,186.22 533,197.13 Cont!nued . . . COUNTY OF ELGIN ROAD. CoMMITTEE SECOND REPORT JANUARY- SESSION 1986 MAINTENANCE - COUNTY ROADS COUNTY ROADS F w Safety Devices 1 Pavement Marking (Center Line) - 2 Signs 3 Guide Rail - 4 Railroad -Protection 6 Edge Marking' 7 Stump Removal 44,955.90 73,194.75 11,469.31 34,218.60 40,967.14 2,075.85 TOTALS 1,653,223.58 OVERHEAD - COUNTY COUNTY ROADS 1. Superintendence, including County Engineer. Assistant Engineer, Superintendents and Vehicles~ 116,585.62 2. Clerical 63,281. 90 3. Office 29,033.47 4. Garage - Stock and Timekeepers, Maintenance. Heat, Etc. 96,246.13 5. Tools 14,524.75 6. Radio 4,438.03 7. Needs Study Update and Traffic Counts 7,574.51 8. Training Courses 2,076.11 9. Miscellaneous Insurance 2,180.15 10. Retirement Benefits (Sick Time Paid to Retired Ernployees) 14,218.01 11. Deferred Time 1,397.33 TOTALS 351,556.01 ST. THOMAS SUBURBAN ROAD COMMISSION ROADS PAGf: 5, TOTAL 7,985.49 52,941.39 20,274.92 93,469.67 1,196.53 12,665.84 6,231.95 40,450.55 6,137.29 47,104.43 5,080.65 7,156.50 348,134.23 $ 2,001,357.81 ST. THOMAS SUBURBAN ROAD COMMISSION ROADS 10,137.88 5,502.77 2,524.65 8,369.23 1,263.02 385.92 1,035.37 180.53 189.58 29,588.95 TOTAL 126,723.50 68,784.67 31,558.12 104,615.36 15,787.77 4,823.95 8,609.88 2,256.64 2,369.73 14,218.01 1,397.33 381,144.96 OverheaJ is charged against the St. Thomas SuburL~n RO<ld Commission Roads on a percentage basis of the cost of construction and JIl..1i_lltt'llance on the St. ThOlnas Suburban Road Commission Roads as a percentage of all construction and mi.linten<:lnce on both St. Thomas Suburban Roads and County ROi.lds (url'>i.ln rc-Li.lt,>s, cquipl1ld,t purch.;lscs, drainage assessments, items not for subsidy, etc., are not <:on'sidcreJ in J<!tL'rmining the overhead percentage). In 1985 the Overhead cl1',rgc to tl". St. Thomas Suburl.,lll RoaJ CLl!IIdssion was 8%. I I IUNTY OF ELGIN ROAD COMMITTEE tOND. REPORT - .JANUARY SESSION 1986 , I I i ;bate to Town of Aylmer and Villages of 25% of their Road r..:-vy iubsidized by the Ministry of Transportation and Communications) MISCELLANEOUS stributed Labour Costs and Payroll Burden totaled $ 427,840.34 in 1985 & , Fe distributed in accordance with Ministry oE Transportation and I immunications standard practiee to the various operations. ITEMS Nor. SUBSIDIZED BY THE MINISTRY OF TRANSPORTATION AND COMMUNICATIONS COUNTY ROADS ST. THOMAS SUBURBAN ROAD COMMISSION ROADS Road Liability Insurance 1,101.00 104.00 Miscellaneous (Including Memberships, Road Committee Inspections, Hospitality Suites, Etc.) 4,190.24 Invoices from the County Clerks Office for Preparation of Employee Payroll 4,540.70 Payment for Accumulated Sick Time to Employees Still in Employment of the County of Elgin 21,639.96 Payment to St. Thomas Suburban Road COmmissioner (Fees 3ndExpenses) International Plowing Match (County Exhibit, Erection of Snow Fence, Etc. ) 29,403.25 Urban Rebates Not Subsidized by the Ministry of Transportation and Communications 3.,341.85 TOTALS 64,217.00 Total Rebates to Town of Aylmer and Villages were $ 55,779.59 222.60 150.00 476.60 55 PAGE 6. $ 521437.74 ~ 1,205.00 4,412.84 4,540.70 21,639.96 150.00 29,403.25 3,341.85 64,693.60 COUNTY OF ELGIN ROAD COMMI'ITEE SECONDREPORT'- JANUARY SESSION 1986 SUMMARY ST. THOMAS SUBURBAN ROAD COOfISSION COUNTY ROADS ROADS (A) Construction (B) Maintenance (e) Overhead (D) Urban Rebates (E) ltems Not For Subsidy 1,944,508.91 31,259.17 1,653,223.58 348,134.23 351,556.01 29,588.95 52,437.74 64,217.00 476.60 SUBTa!ALS 4,065,943.24 $ 409,458.95 ADD: 1985 Stock Balance DEDUCT: 1984 Stock Balance TOTALS (Total for Ministry of Transportation and Oamrnunications Subsidy $ 4,472,522.62 ) CALCULATION OF AMOUNT PAYABLE BY CITY OF ST. TIIOMAS TOWARD THE ST. THOMAS SUBURBAN ROAD COMMISSION ROAD SYSTEM PAGE 7. TOTAL 1,975,768.08 2,001,357.81 381,144.96 52,437.74 64,693.60 4,475,402.19 126,671.06 4,602,073.25 64,857.03 4,537,216.22 Calculation of Ministry of Transportation and Communications payable on the St. Thomas Suburban Road Commission Road System Expenditures. 1. Average Subsidy Rate on Operations Expenditures of $ 408,982.35 was 75.33% or 2. Subsidy on Items Not For Subsidy of S 476.60 is nil TaI"AL SUBSIDY FROM MINISTRY OF TRANSPORTATION AND COMNUNICATIONS Total St. Thomas Suburban Road Commission Expenditures ~: Ministry of Transportation and Communications Subsidy BALANCE Share of City of St~ Thomas 50% of Balance DEDUCT: Surplus From 1984 SUBTGr AL ~: 1/2 Mi~l Contribution for 1985 from City of St. Thomas DEFICIT TO 1986 308,086.40 308,086.40 409,458.95 308,086.40 101,372.55 50,686,27 $ 469.01 50,217.27 41.200.00 9,107.27 57 couNTY OF ELGIN ROAD COMMITTEE SECOND REPORT -.JANUARY SESSION 1986 PAGE 8. CALCULATION OF NET COUNrY EXPENblTURE (ACTUAL ROAD LEVY) Ministry of -Transportation and Courounications Subisdy in 1985 wa~ $ 3,~56,OOO Total County Road and St. Thomas Suburban Road Commission Expenditures 4,537,216.22 LESS: Ministry of Transportation and Communications Subsidy 3,356,000.00 LESS: Cost to City of St. Thomas of the St. Thomas Suburban ---- Road Commission 50,686.27 NET ESTIMATED COST TO COUNTY OF ELGIN (SUBJECT TO MINISTRY OF TRANSPORTATION AND COMMUNICATIONS AUDIT}1,130,529.95 The 1985 Road Levy provided $1,117,000 plus $18,000 toward a Supplementary By-Law Which was never approved by the Ministry of Transportation and Communications. (Total Levy $ 1,135,000) Total Voucher Payments in 1985 were $ 5,140,613.89, in 1984 were $4,600,436.61 and in 1983 were $5,343,165.36. The difference between the total voucher payments and total road expenditures included: (a) Work done on Towntine Roads and Bridges and invoiced to County of Middlesex and County of Oxford. (b) Surface treatment work for various municipalities including City of St. Thomas and County of Kent ($ 173,114.42) (c) Hot mix paving and other work, etc., for various local municipalities ($143,744.71) The COunty of Elgin Road Department in 1985 participated in 3 Employment Programmes in addition to the work listed above. (a) Government of C?nada, 185 Summer Incentive Programme (Surveying Assistance) -at a value of 4,700.00 (b) Canada Works Programme (Federal) in the Spring and early Summer (to relieve local unemployment) $9,433.19. (c) Ontario Youth Corps Progranme (Provincial) work completion of 1984 programme and 2 programmeS in 1985 ($ 68,414.00) COUNTY OF ELGIN ROADCOMMITIEE ,SECOND REPORT - JANUARY SESSION 1986 PAGE 9. The Road Department was requested to have personnel available for a Mosquito Control Piogr~ for the prevention of encephalitis. The cost of $ 266.71 was charged to the General Government ACCount. ALL OF WHICH IS RESPECTF1JLLY SUBMITTED -:J?;/ ' / ,<;'(. j/[,-,.,.J- /~~' 59 cnf1N'l'Y OP ELGIN ROAD COMMITTEE THIRO REPORT JANUARY SESSION 1 9 8 6 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD COMMITEE REPORTS AS FOLLOWS: That we have renewed effective January 29, 1986, with the Frank Cowan Company our Road Department insurance as follows:- Municipal Liability, Non Owned Auto, Automotive Fleet, Equipment Floater Policy, Crime Package, Engineering (Boiler and Pressure Vessels), Errors and Omissions, Garages (Comprehensive), valuable Papers, and Accounts Receivables. We have been able to obtain liability insurance to a seven million dollar limit only compared to ten million dollar limit in previous years. Insurance for environmental liability will be discussed later. This type of insurance would protect the County against weed spraying liability, salt pollution, etc. The only insurance available at the present time provides a one million dollar limit per claim with a two million dollar limit for the life of policy (1 year). However each claim would be subject to a $10,000 deductible (including adjustment and legal costs). The premium would be $10,233.00 (non subsidized by the Ministry of Transportation & Communications). The cost of insurance package in 1986 is estimated by the Frank Cowan Company at $46,300 subsidized by the Ministry of Transportation & Communications and $12,704 non-subsidized by the Ministry of Transportation & Communications, against $35,100 subsidized by the Ministry of Transportation & Co~unications (32\ increase) and $1;205 non-subsidized by the Ministry of Tran~portation & communications (1054% increase) in 1985. Total increase 62 1/2% from 1985. Although ~1e Engineer has been instructed to d~lete coverage from any items in the policy that the coverage is not warronted, any savings in the total premium cost will be small as the large increase is in third party liability rather than in replacement of County assets. Continu~d COUNTY OF ELGIN ROAD COMMITTEE JANUARY SESSION 1 9 8 6 THIRO ~PORI' - 2 - WE RECOMMEND, 1. That a bylaw be passed authorizing the Warden and Clerk to sign an agreement with the Township of Southwold for the installation of sanitary sewers on County roads. This agreement will be similar to the agreement with the TOwnship of Yarinouth. It will allow Southwold to combine with the Township of Yarmouth to install a sewer system in the Lynhurst, Lynhurst Park and St. George Street areas. 2. That a bylaw be passed appointing Albert Auckland as the county's representative on the St. Thomas Suburban Road Commission for the period from February 1, 1986 to January 31, 1989. 3. That Albert Auckland be authorized to attend the Ontario Good Roads Association Convention in Toronto, the Suburban Roads Association of Ontario executive meetings and the Suburban Roads Commission Annual Meeting with the usual convention expenses paid. ALL OF WHICH IS RESPECTFULLY SUBMITTED. ~;fr,c ffL:~=:6 ;pJ/?: 61 HOMES FOR SENIOR CITIZENS COMMITTEE REPORT January Session 1986 First Report To the Warden and Members of Elgin County Council, The Homes for Senior Citizens Committee reports as follows: 1. THAT we recommend to Malahide Council, Aylmer Town Council and the Province of Ontario that consideration be given to sidewalks being installed to the west of Terrace Lodg~ along highway No.3 (north side) to alleviate danger to residents wal king. ALL of which is respectfully submitted. jfL.r~<> A. K. Ford ,;Z// y;;~,</t{ LIBRARY COMMITTEE REPORT January Session 1986 FIRST REPORT To the War~en and Members of Elgin County Council, The Library Committee reports as follows; 1. That the Library Committee has agreed to join the Ontario Lib~ary CO.Op Data Base Building Project over the next three years toa total amount of $32,000, subject to budget approval. ALL of which is respectfully submitted. U5/i(L ~ , Don H, pears,o'>?r J Chairman, Z:4r LlilRARY COMMITTEE REPORT January Session 1986 SECOND REPORT To the Warden and Melnbers of Elgin County Council, The Library Committee reports as follows; 63 1. That the following resolution was passed, "That the County Librarian is instructed to attempt to reduce the 1986 Capital Budget below 1985 levels and that all Library Capital growth be frozen until the Library Committee can set a 1986 budget and develop a minimum five year branch expansion plan". ALL of which is respectfully submitted. fl. j7 . ?/I:-~ Don H; Pearson, Chairman ,;~~ Carried. "'" I 4 I I I I PERSONNEL COMMITTEE REPORT January SessJon, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That we hire Tom Crossman & Associates to negotiate contractual obligations. at an hourly rate of $100.00, until approved by County Council, and recommend that the County engage this firm for all labour-related problems in the future at an annual amount not to exceed $12,000.00 and that Tom Crossman handle negotiations personally. 2. That the County Council be advised that the question of hiririg a Personnel Director is being held in abeyance and will remain on the agenda until a decision is made. 3. That Section 3:03 of By-Laws No. 84-9 and 84-10, dealing with "Sick Leave" be amended to provide for a partial credit of the seventy-five insured days to be calculated. for employees completing their three months of continuous service on other than exactly December 31st in any year and that the number of full salary and 66 2/3% of salary days be prorated according to the number of days from their starting date to December 31st of that year over 365 and multiplied by 5 and 70 respectively. Credits will be in mUltiples of one~quarter days. lee ~mend- rent lelow. 4. That as the "Personnel Policies", adopted by County Council on November 20th, 1985, address the accumulation of overtime worked by Department Heads and others, as well as time off allowed for same, any other arrangements that have been in existence and differ from this policy are void as of November 20th, i1985. ALL of which is respectfully submitted. w .djJM~ . ~. Martyn c::~;~ * Item 4 was amended by deleting it from the Report. 65 PROPERTY COMMITTEE REPORT January Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The Property Committee reports as follows; 1. for year That the Service Agreement with Johnson Controls Ltd. the Court House heating system has been renewed for the 1986, at a cost of $633.70 per annum. 2. for the ments. That the P~operty Committee accept the responsibility interchanging of office equipment etc. between depart- 3. That the Chairman has been authorized to grant permis~ sian for the interchange of equipment etc. between departments. 4. That we recommend that the County transfer the owner- ship of the former Nora Ogden Coomb property, located in the Village of Vienna, to the Village of Vienna for use as a museum with the legal costs being assumed by the Village. 5. That the contractor be authorized to change the mirrors from stainless steel to glass at no cost. 6. That the requests for additional plumbing or changes to the building for the various departments be left until the building is turned over to the County and all requests be documented in writing. 7. That we authorize Tonin Floor & Wall Covering Ltd. to install an indoor/outdoor carpeting in the Western Ont.ario Breeders Inc. area as requested and they be so informed. 8. That the fOllowing Change Orders have been approved for work in the new Administration Building: Change Order 16 - Supply and install two wall hung urinals in men's room. Delete door and install wall hung lav. west wall $1,622.00 Change Order 22 - Change light fixtures in Library and Committee Room 507.00 9. That the Clerk has been authorized to purchase a directory for the lobby, have the various Committee Rooms numbered and names printed on the glass doors of the various offices. 10. That the tender of Ken Jones Signs for supplying and installing one lawn sign approximately 7' x 30" c/w acrylic plastic faces, H/D interior illumination, metal frame and posts, at a price of $1,823.00 plus 7% P.S.T. has been accepted. 11. That the Clerk has been authorized to purchase 100 FS 91 chairs in beige and 14 - 8' laminated folding tables from The Table and Chair Co., London, for use in the Administration Building. - ,... 2 - 12. . _ That the Clerk draft a letter of understanding with the Ministry:.of Health and Ministry of Government Services re: the provision of water and sewage services. ALL of which is respectfully submitted. /~ K.' C. E '~WLI0b"/ Cha:~:;t??'u/ ?clf?C' ,j#C 67 PERSONNEL COMMITTEE REPORT January Session, 1986 SECOND REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That a by-law be prepared to authorize the Warden and Clerk to sign the union agreement with C.U.F.E. for the Library employees. 2. to include granted. That the request from the Elgin County Pioneer Museum the Curator in the benefit plan of the County be 3. That the request to include the Road Association dues on the T4 be granted commencing for the year 1985. ALL of which is respectfully submitted. /1ii77,y" Y' W.o A. Mart n, Chairman. ,/./~/- ,/") // / ' / ...-:; /' .-;(.~/ ,_;d c'C: C"';/ ,'./ ' , PROPERTY COMMITTEE REPORT January Session, 1986 SECOND REPORT To the Warden and Members of the Elgin County Council, The Property Committee reports asfo!lows: 1. That the Clerk-Treasurer be authorized to pay $20,000 to the common Market on the work completed to date with the understanding that the order will be completed by January 31st, 1986. 2. That the letter from E. A. Wells re: outstanding fur- niture accounts as of January 14th, 1986 in the amount of $20,520.39 be filed for future consideration. 3. metal price That H.I.R.A. be authorized to supply and install one door, painted, for the entrance to the Library at a quoted of $260.00. 4. That we recommend that all Departments consult with the Property Committee prior to the purchase of furnishings and office equipment. 5. That if the decision to serve meals on the premises is made, the Property Committee be given the authority to pur- chase the necessary dishes, etc., for the kitchen. ALL of which is respectfully submitted. j~L,,,,.,~ K. C. Emerson, Chairman. ._ , /:./' ~0/ ,:'l.7 /. .le.- 69 RECEPTION AND ENTERTAINMENT COMMITTEE REPORT January Session, 1986 FIRST REPORT To the Warden and Members of the ~lgin County Council, The Reception and Entertainment Committee reports as follows: 1. That we recommend that the Warden's Banquet be held on Saturday, November 1st, 1986 at the Dutton/Dunwich Community Centre, Dutton, 2. That the Caledonians be hired for the Warden's Banquet if available. 3. That the Dutton and District Lions be hired to cater to the 1986 Warden's Banquet at a cost of $8.00 per plate and that they be asked to handle the bar on the same basis as St. Anne's has in the past. 4. That the Golf Day be held at Pleasant Valley Golf Course on Thursday, July 10th, 1986 and invitations be sent to the following; (1) County Councillors plus three guests (one of which can be their Spouse) (2) County Officials plus Spouse (3) Ex-Wardens, St. Thomas Mayor and Industrial Commissioner and other guests - self only (4) Warden & Clerk - Perth - Huron - Oxford - Lambton - Kent - Essex Warden, Clerk & Engineer - Middlesex as complimentary guests of the County. 5. That the Chairman be authorized to arrange for a steak barbecued meal for th~ Golf Day. 6. That the Chairman be authorized to invite tenders from Elgin Manor and outside sources to cater meals for the Council Sessions at the new Administration Building for the February Session, if possible, and the February meal be at the Labour Centre. ALL of which is respectfully submitted. I<~ ..., M. L.MITIman. Chairman. ,..". -, , COUNTY OF ELGIN By-Law No. 86-1 "A BY"LAW TO AUTHORIZE THE EXPROPRIATION OF LAND FOR THE PURPOSE OF WIDENING AND IMPROVING COUNTV ROADS." WHEREAS under Section 193 of The Municipal Act, being Chapter 302; R.S.O. 1980, the Council of every Corporation may pass bYelaws for acquiring or expropriating any land required for the purpose of the Corporation, and WHEREAS in the exercise of its powers and in perform- ance of its Obligations under the Public Transporation and Highway Improvement Act and other statutes, the Corporation of the County of Elgin finds, or may find, that it is necessary to expropriate lands for widening, improving, protecting from erosion, altering or diverting the County Roads shown on Schedule "A" as attached. BE IT THEREFORE ENACTED by the Municipal Council of the Corporation of the County of Elgin, 1. That the Warden and Clerk of the Corporation of the County of Elgin be, and are, authorized to sign any and all plans pertaining to land expropriation for County Roads shown on Schedule "A" ,and to affix thereto the Seal of the Corporation of the County _of Elgin and to register the same in the County of Elgin Registry Qffice. 2. That the Treasurer be, and is hereby authorized, to pay to the owners of the lands hereby expropriated, such amounts as may be agreed upon as compensation as may be determined by arbi- tration under provisions of the Expropriations Act, being Chapter 148, R.S;O. 1980. READ a first time this 22nd day of January, 1986. READ a second time this 22nd day of January, 1986. READ a third time and finally passed this 22nd day of January, 1986. ~~/~:,,-<-,Y.-~-,,-, G. C. LeVerton, Cle-rk. /r- ,& // /~.~~{- R.F. Purcell, / (.,lard en. ; // 1. County Road #8 2. County Road #22 3. County Road #26 4. County Road #43 5. County Road #43 6. County Road #45 71 SCHEDULE "A" By-Law No. 86-1 Lots 12 and 13, Concession VIII, Township of Dunwich. Lots 7 and 8, Concession IV, Township of Yarmouth. Lots 1 and 2, Concession IX, Township of Yarmouth, and Range I, South of- the Edgeware Road. Lot 1, Concessions III and IV, Township of Bayham. Lot 35, Concessions III and IV, Township of Malahide. Lots 11 to 20 (inclusive), Concessions IV and V, Township of Mala.hide. COUNTY OF ELGIN By-Law NO. 86-2 "A BY-LAW TO AUTHORIZE THE CORPORATION OF THE TOWNSHIP OF YARMOUTH (HERE- INAFTER CALLED 'THE GRANTEE' AND WHICH TERM SHALL INCLUDE ITS SUCCESSORS AND ASSIGNS) TO CONSTRUCT. USE AND OPERATE WORKS REQUIRED FOR A SANITARY SEWERAGE SYSTEM IN THE COUNTY OF ELGIN (HEREINAFTER CALLED 'THE MUNICIPALITY'). " WHEREAS the Grantee has requested the Corporation of the County of Elgin to grant it a franchise or right of passing through the Municipality. for the purpose of constructing, using and operating lines and works for a Sanitary Sewerage System in the Municipality; and WHEREAS subject to the terms and conditions hereinafter set forth, the Municipal Council of the Corporation of the County of Elgin has agreed to grant the said franchise. BE IT THEREFORE ENACTED by the Municipal Council of the Corpo- ration of the County of Elgin and IT IS HEREBY ENACTED as follows: 1. Full right, power, permission and consent are hereby granted, conferred and assured unto the Corporation of the Township of Yarmouth, its successors and assigns to enter upon, use and occupy the highways of or under the juriSdiction of the Municipality to survey, construct, lay, maintain, inspect, alter, repair~ renew, remove, replace, reconstruct, use and operate in, through, upon, under, along and across the same or any of them a pipe line or pipe lines with any and all connections, appa- ratus, appliances and attachments, including attachments for cathodic protection, sewerage pumping stations and other works, necessary or inci- dental thereto and to a Sanitary Sewerage System on a highway. 2. Such right or franchise shall be SUbject to all the terms and conditions set .out in a agreement to be entered into between the Municipality and .the Grantee in pursuance of this By~Law, which Agreement shall be in the form hereunto attached. 3. The Warden and Clerk of the said Municipality are hereby authorized and empowered to enter into and to execute on behalf of the Municipality, the Agreement aforesaid and to affix the corporate seal thereto. 4. This By~Law shall come into force and take effect immediately after an Agreement in the form hereunto annexed shall have been executed by all the parties thereto. READ a first time this 22nd day of January, 1986. READ a second time this 22nd day of January, 1986. READ a third time and finally passed this 22nd day of January, 1986. ~/l.-<-_"""""""'<_L /"...,- G. C. Leverton, Clerk. /:7)4// / "R. F. Purcell, Warden. A G R E E MEN T made in duplicate this 22nd day of January, A.D. 1986. BET WEE N THE CORPORATION OF THE COUNTY OF ELGIN her~inafter called "the Municipality" OF THE FIRST PART - and - THE CORPORATION OF THE TOWNSHIP OF YARMOUTH hereinafter called "the Grantee',' OF THE SECOND PART WHEREAS the Grantee has requested the Municipality to grant to it and its successors and assigns, a franchise or right of passing through the Municipality for the purpose of constructing, using and operating a line or lines and works for a Sanitary Sewerage System within the Municipality; and WHEREAS the Municipality has by By-Law passed on the 22nd day of January, A.D., 1986, granted the said franchise from and after the execution of this Agreement and has authorized and empowered the Warden and Clerk of the said Municipality to execute this Agreement and to affix the corporate seal thereto. NOW THEREFORE THIS INDENTURE made in consideration of the premises and of the performance of the covenants and obligation herein- after contained on the part of the Grantee WITNESSETH as follows: 1. The Municipality does hereby grant, confer and assure unto the Grantee its successors and assigns, full right, power, permission and consent to enter upon, use and occupy the highways of or under the juris- diction of the Municipality to survey, construct, lay, maintain, inspect, alter, repair, renew, remove, replace, reconstruct, use and operate in, through, upon, under, along and across the same or any of them, a pipe line or pipe lines with any and all connections, apparatus, appliances and attachments: including attachments for cathodic protection, sewerage pumping stations, necessary or incidental thereto and to a Sanitary Sewerage System within the Municipality. - 2 - 2. All new (or renewal) mains, pipes, lines and other works installed by the Grantee under this Agreement shall he constructed and laid in accordance with good engineering and construction practices. Except in case of emergency _ (al no excavation, opening or work which will disturb or interfere with the travelled surface of any highway shall be undertaken or commenced by the Grantee without written notice to such officer of the Municipality as may from time to time be appointed by the Council of the Municipality for the purpose of general supervison over its highways (hereinafter referred to as "The said officer of the Municipality". which term shall include the person acting in his stead in the event of his absence from duty), such notice to be given at least 48 hours in advance of commenc- ing such work unless otherwise agreed to by the said officer of the Municipality, and (b) before laying or installing any new (or renewal) mains, pipes. lines and works, the Grantee shall first file with the said officer of the Municipality a preliminary map or plan showing what it proposes to lay or install and the proposed location thereof and shall also check with and obtain the written approval of the said officer of the Municipality as to such proposed location. Not later than March 31 of any year, the Grantee shall file with the Engineer of the Municipality, maps or plans showing the location and size of all mains, pipes, lines and other works laid or installed by the Grantee in the highways during its previous year. 3. In the event that the Municipality shall deem it expedient to alter the construction of any highway or of any municipal drain, ditch, bridge, culvert or other municipal works or improvements thereon or therein and in the course thereof it shall become necessary to have the Grantee make changes in its line or lines or works in order to facilitate the work of the Municipality, then upon rC~8ipt of redsonable notice in writing from the Engineer or other officer of the !-lunicipality above- mentioned specifying the change de~;ircd, the Grantee shall at its own expense change its line or lines or works 0t the point specified. 75 - 3 - 4. The Grantee shall construct, repair and replace any such line or lines or other works with all reasonable expedition so that the high- ways shall not be torn up or obstructed for any unnecessary length of time and upon the construction, repairing and replacing of any such line or lines or works or the taking up of any of the same or the moving of any of the same from place to place in a highway, the highway shall, with all reasonable expedition, be restored to its proper level and graded and left in as safe and good a state of repair as it was before it was entered upon or opened, and to the satisfaction of the said Engineer or other officer of the Municipality above-mentioned. 5. The Grantee shall and does hereby at all times indemnify and save harmless the Municipality from and against all loss, damage, injury or expense which the MuniCipality may bear, suffer or be put to by reason of any damage to property or injury to persons caused by the construc- tion, repair, maintenance, removal or operation by the Grantee of any of its mains, pipes, lines or works in the Municipality unless such loss, damage, injury or expense is occasioned by Act of God or by the act, neglect or default of some person, firm or corporation other than the Grantee, its servants, contractors, sub-contractors, agents or employees. 6. The rights and privileges hereby granted shall continue and remain in force in perpetuity from the date hereof. 7. In this Agreement and in the By-Law above referred to, (a) the word "highway" shall mean a common or public highway and include a road, bridge and any other structure inci- dental thereto, now or at any time during the term of this Agreement under the juriSdiction of the Municipality. (b) the word "Municipality" shall mean the County of Elgin as presently constituted or as it may from time to time be constituted during the term of this Agreement. THIS AGREEMENT shall enure to the benefit of and be binding 8. upon the parties hereto, their successors and assigns and may be altered by Agreement of ' both parties in writing. - 4 - IN WITNESS WHEREOF the parties have hereunto affixed their respective corporate seals duly attested by the hands of their proper signing officers in that behalf~ THE CORPORATIONQF THE TOWNSHIP OF YARMOUTH Reeve Clerk THE CORPORATION OF THE COUNTY OF ELGIN Warden Clerk 77 COUNTY OF ELGIN By-Law No. 86-3 "BEING A BY-LA" TO APPOINT A MEMBER TO THE S1. THOMAS SUBURBAN ROADS COMMISSION." WHEREAS Section 65 of The Public Transportation and Highway Improvement Act provides for the appointment of members of a Suburban Roads Commission; and WHEREAS one, of the three persons on the Commission, is to he appointed by the County Council. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That Albert w. Auckland be, and is hereby appointed to the St. Thomas Suburban Roads Commission for the period February 1st, 1986 to January 31st, 1989. 2. That By-Law No. 83-26 be and the same is hereby repealed. READ a first time this 22nd day of January, 1986. READ. a second time this 22nd day of January, 1986. READ a third time and finally passed this 22nd day of January, 1986. ~~<--c7'..-.-___ G. C. Leverton, Clerk. y' f / /f.{;>;',;/7 /, _;/ '/ R F.. Purcall, Warden. ,,_/ COUNTY OF ELGIN By-Law No. B6-4 "BEING A BY-LAW TO AUTHORIZE THE WARDEN AND THE CLERK OF THE COUNTY OF ELGIN TO SIGN AN AGREEMENT BETWEEN THE CORPORATION OF THE COUNTY OF ELGIN AND THE YOUNG WOMEN'S CHRISTIAN ASSOCIATION. " WHEREAS the St. Thomas Young Women's Christian Association operate a facility, known as "\'lomen's Place", to accommodate Women and their Offspring, who require the necessi- ties of life,including shelter in the routines of daily living, due to the breakdown of the Family Home and relationship thereiniand WHEREAS the County has agreed to reimburse the Y.W.C.A. for persons, originating from residency within the County of Elgin, for the year 1986, for an amount not to exceed $14,000.00; and WHEREAS the terms under which this purchase of service are to be outlined in agreement form and are to be subject to the approval of the Ministry of Community and Social Services for subsidy purposes. NOW THEREFORE, upon recommendation of its Social Services Committee, the Warden and Clerk are hereby authorized to sign an agreement to purchase the services of "Women's Place", operated by the St. Thomas Young Women's Christian Association. READ a first time this 22nd day of January, 1986. READ a second time this 22nd day of January, 1986. READ a third time and finally passed this 22nd day of January, 1986_ ~~~_~ Yr-r-/ G. C; Leverton, Clerk. ~ ,/ /~ ,,/ / 0 . .r"..- "..- /ccc ,,/.; // c _/' /t -.: ~ ( " , R: F; Purcel , . ,-Jorden. 79 COUNTY OF ELGIN By-Law No. B6-5 "A BY-LAW TO AUTHORIZE THE CORPORATION OF THE TOWNSHIP OF SOUTHWOLD (HEREINAFTER CALLED 'THE GRANTEE' AND WHICH TERM SHALL INCLUDE ITS SUCCESSORS AND ASSIGNS) TO CONSTRUCT. USE AND OPERATE WORKS REQUIRED FOR A SANITARY SEWERAGE SYSTEM IN THE COUNTY OF ELGIN (HEREINAFTER CALLED 'THE MUNICIPALITY')." WHEREAS the Grantee has requested the Corporation of the County of Elgin to grant it a franchise or right of passing through the Municipality for the purpose of constructing, using and operating lines and works for a Sanitary Sewerage System in the Municipality; and WHEREAS SUbject to the terms and conditions hereinafter set forth, the Municipal Council of the corporation of the County of Elgin has agreed to grant the said franchise. BE IT THEREFORE ENACTED by the Municipal. Council of the Corpo- ration of the County of Elgin and IT IS HEREBY ENACTED as follows: 1. Full right, power, permission and consent are hereby granted, conferred and assured unto the Corporation of the Township of Southwold; its successors and assigns to enter upon, use and occupy the highways of or under the jurisdiction of the Municipality to survey, construct, lay, maintain, inspect, alter, repair, renew, remove, replace, reconstruct, use and operate in, through, upon, under, along and across the same or any of them a pipe line or pipe lines with any and all connections, appa- ratus, appliances and attachments, including attachments for cathodic protection, sewerage pumping stations and other works, necessary or inci- dental thereto and to a Sanitary Sewerage System on a highway. 2. Such right or franchise shall be subject to all the terms and conditions set out in a agreement to be entered into between the Municipality and the Grantee in pursuance of this By-Law, which Agreement shall be in the form hereunto attached. 3. The Warden and Clerk of the said Municipality are hereby authorized and empowered to enter into and to execute on behalf of the Municipality, the Agreement aforesaid and to affix the corporate seal thereto. 4. This By-Law shall come into force and take effect immediately after an Agreement in the form hereunto annexed shall have been executed by all the parties thereto. READ a first time this 22nd day of January, 1986. READ a second time this 22nd day of January, 1986. READ a third time and finally passed this 22nd day of January, 1986. -----=::::r.:-<::..- ./~" <... _<. ,L <. . ;"/,/':;, ~ G. C. Leverton, Clerk. .,;/ - ~ ./ / /. / - -- ... :<:/ R. F. Purcell, \farde" . A G R E E MEN T made in duplicate this 22nd day of January, A.D. 1986. BET WEE N THE CORPORATION OF- THE COUNTY OF ELGIN hereinafter called "the Municipality" OF THE FIRST PART - and - THE CORPORATION OF THE TOWNSHIP OF SOUTHWOLD hereinafter called "the Grantee" OF THE SECOND PART WHEREAS the Grantee has requested the Municipality to grant to it and its successors and assigns, a franchise or right of passing through the Municipality for the purpose of constructing, using and operating a line or lines and works for a Sanitary Sewerage System within the Municipality; and WHEREAS the Municipality has by By-Law passed on the 22nd day of January, A.D., 1986, granted the said franchise from and after the execution of this Agreement and has authorized and empowered the Warden and Clerk of the said Municipality to execute this Agreement and to affix the corporate seal thereto. NOW THEREFORE THIS INDENTURE made in consideration of the premises and of the performance of the covenants and obligation herein- after contained on the part of the Grantee WITNESSETH as follows: 1. The Municipality does hereby grant, confer and assure unto the Grantee its successors and assigns, full right, power, permission and consent to enter upon, use and occupy the highways of or under the juris- diction of the Municipality to survey, construct, lay, maintain, inspect, alter, repair, renew, remove, replace, reconstruct, use and operate in, through, upon, under, along and across the same or any of them, a pipe line or pipe lines with any and all connections, apparatus, appliances and attachments, including attachments for cathodic protection, sewerage pumping stations, necessary or incidental thereto and to a Sanitary Sewerage System within the Municipality. - 2 - 2. All new (or renewal) mains, pipes, lines and other works installed by the Grantee under this Agreement shall be constructed and laid in accordance with good engineering and construction practices. Except in case of emergency - (a) no exca~ation. opening or work which will disturb or interfere with the travelled surface of any highway shall be undertaken or commenced by the Grantee without written notice to such officer of the Municipality as may from time to time be appointed by the Council of the Municipality for the purpose of general supervisen over its highways {hereinafter referred to as "The said officer of the Municipality", which term shall include the person acting in his stead in the event of his absence from duty}, such notice to be given at least 48 hours in advance of commenc- ing such work unless otherwise agreed to by the said officer of the Municipality, and {b} before laying or installing any new (or renewal) mains, pipes, lines and works, the Grantee shall first file with the said officer of the Municipality a preliminary map or plan showing what it proposes to lay or install and the proposed location thereof and shall also check with and obtain the written approval of the said officer of the Municipality as to such proposed location. Not later than March 31 of any year, the Grantee shall file with the Engineer of the Municipality, maps or plans Showing the location and size of all mains, pipes, lines and other works laid or installed by the Grantee in the highways during its previous year. 3. In the event that the Municipality shall deem it expedient to alter the construction of any highway or of any municipal drain, ditch, bridge, culvert or other municipal works or improvements thereon or therein and in the course thereof it shall become necessary to have the Grantee make changes in its line or lines or works in order to facilitate the work of the Municipality, then upon receipt of reasonable notice in writing from the Engineer or other officer of the Municipality above- mentioned specifying the change desired, the Grantee shall at its Ol,'ll expense change its line or lines or works ot the poLot specified. - 3 - 4. The:Granteeshall construct, repair and replace any such line or lines or other works with all reasonable expedition so that the high- ways shall not be torn up or obstructed for any unnecessary length of time and upon the construction, repairing and replacing of any such line or lines or works or the taking up of any of the same or the moving of any of the same from place to place in a highway, the highway shall, with all reasonable expedition, be restored to its proper level and graded and left in as safe and good a state of repair as it was before it was entered upon or opened, and to the satisfaction of the said Engineer or other officer of the Municipality above~mentioned. 5. The Grantee shall and does hereby at all times indemnify and save harmless the Municipality from and against all loss, damage, injury or expense which the Municipality may bear, suffer or be put to by reason of any da~age to property or injury to persons caused by the construc- tion, repair, maintenance, removal or operation by the Grantee of any of its mains, pipes, lines or works in the Municipality unless such loss, damage, injury or expense is occasioned by Act of God or by the act, neglect or default of some person, firm or corporation other than the Grantee, its servants, contractors, sub-contractors, agents or employees. 6. Theright$ and privileges hereby granted shall continue and remain in force in perpetuity from the date hereof. 7. In this Agreement and in the By-Law above referred to, (a) the -word "highway" shall mean a common or public highway and include a road, bridge and any other structure inci- dental thereto, now or at any time during the term of this Agreement under the juriSdiction of the Municipality. (b) thewotd "Municipality" shall mean the County of Elgin as presently constituted or as it may from time to time be constituted during the term of this Agreement. THIS AGREEMENT shall enure to the benefit of and be binding 8. upon the part~es hereto, their successors and assigns and may be altered by Agreement of both parties in writing. ~v - 4 - IN WITNESS WHEREOF the parties have hereunto affixed their respective corporate seals duly attested by the hands of their proper signing officers in that behalf. THE CORPORATION OF THE TOWNSHIP OF SOUTHWOLD Reeve Clerk THE CORPORATION OF THE COUNTY OF ELGIN Warden Clerk COUNTY OF ELGIN BY-LAW NO. 86-6 "A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE JANUARY SESSION. 1986." WHEREAS by Section 9 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of a municipal corporation are to be exercised by its council; and WHEREAS by Subsection 1 of Section 103 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of every Council are to be exercised by By-Law; and WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law~ NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the Corpo- ration of the County of Elgin in respect of each recommen- dation contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meetings held during the January 1986 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 22nd day of January, 1986. READ a second time this 22nd day of January, 1986. READ a third time and finally passed this 22nd day of January, 1986. ~~-<. ?<->- G. C. Leverton, Clerk. ~ ::-~ // /,/ /~r .-;":, ' c (' /" / . R. F. Purcell, Warden. 85 February Session - First Day Wednesday, the 19th day of February, 1986 The Elgin County Council met this day at the Administra- tion Building,at 10;00 A.M. in accordaricewith adjournment. The Warden in the Chair. ROLL CALL - All Members present. Moved by Reeve Bradfield Seconded by Reeve Willsey That the minutes of the January 1986 Session of the Elgin County Council be adopted. - Carried. COMMUNICATIONS COUNTY GOVERNMENT COMMITTEE L Association of Municipalities of Ontario with information on the A.M.O. Hotel .Preferred Rates. Plan. 2. Bank of Montreal with information on fixed rat~ municipal financing. 3~ Land Division Committee with resolutions re: convention and membership inO.A.C.A. 4. County of Northumberland with resolution requesting the governments to investigate the costs of liability insurance~ 5. City of North York with resolution re: the elimination of MSpecial Constable" legislation by the Province. COUNTY ROADS COMMITTEE l. Dutton in the Village of Dutton advising that the report on Drain will be read Tuesday, February 18th, 1986, Council Chambers. the South at 8:00 P.M. 2. Minister of the Environment with the Notices of Acceptance under the "Environmental ,Assessment Act for the Municipal Road, and Municipal Sewage and Water Class Environmental Assessments, prepared by the Municipal Engineer's Association. ., 3. Township of Southwold with notice of the passing of By-Law No. 86-3, under Section 34 of The Planning Act, 1983. 4. Ministry of Transportation and Communications advising that they have allocated road subsidy to Elgin in the amount of $4,028,900 and will approve an additional $91,800 in the form of supplementary funding. 5. Ministry of Transportation and Co~nunications advising of a one-day seminar re; the results of a transportation study which examines the energy situation in small and/or rural municipalities (i.e. 5,000-15,000). 6. Mr. R. G. Moore, Secretary of the St. Thomas and Suburban Roads Co~nis$ion with budget for 1986. SOCIAL SERVICES COMMITTEE 1. Aylmer Preschool Day Care Centre, St. Thomas Day Nursery and The Ostrander Nur$cry SchoOl with request for d rate increase of $1.00 per day for 1986. - 2 - SOCIAL SERVICES COMMITTEE - continued 2. request hour. The Canadian Red Cross Society, St. Thomas Branch, with for'an increase in the Homemaker rate for 1986 to $6.98 per 3. Para~Med Health Services with a request for an increase in the rate for homemakers to $6.89 per hour (3.8% increase). AD HOC INSURANCE COMMITTEE 1. Mayor Marceil G. Saddy, Sarnia, with request for informa- tion on insurance premiums paid for 1985. FILED 1- etcol From the following municipalities with planning notices ( 1) Township of Southwold - notice of the passing of Zoning By-Law (2) Township of Yarmouth - notice of the passing of Zoning By~Law (3) Town of Aylmer - notice of the passing of Zoning By-Law (4) Township of Westminster - notice of the passing of Zoning By-Law (5) Township of Bayham - notice of the passing of Zoning By-Law (6) Town of Aylmer - notice of public meeting re; official plan amendment - Committee of Adjustment notice of hearing re; minor variances (7) Village of Belmont - Committee of Adjustment notices of hearing re: minor variances. 2. Ontario Municipal Board with notice of hearing, set for March 21st, 1986, re; appeal of Hubert and Esther Herries from a decision of the Land Division Committee. 3. Ministry of the Environment 'with notice of approval for the M.T.C. undertaking, EA File No. 2-83-0001-000. 4. Ministry of the Environment with notice of approval for the Conservation Authorities of Ontario, EA File No. 2-82-0001-000. 5. Ministry of Natural Resources, Aylmer District, with news- release concerning the naming of Iroquois Beach to Port Burwell Provincial Park~ 6. Ministry of Transportation and Communications advising that the Ministeria~ly adjusted Assessment for the City of St. Thoma$ 19.$86,400,000. 1. Township of Malahide with a copy of their -Peace Time Emergency Plan-. 8. Ministry of the Solicitor General with ~Schedule of Courses. for the period April 1/86 - March 31/87. 9. Ministry of Community and Social Services with information on the preparation of 1986 CAS budgets. 10. Mrs. Doris McNaughton with appreciation of appointment to the Elgin County Pioneer Museum Board. 11. The Four Counties General Hospital, Fund Raising Committee, with progress report to December 31st, 1985. 12. Family & Children' s Services of St. Thomas and Elgin with Allocation of Children In Care and Financial Statement to December 31st, 1985. Of - 3 - County Council, February Session, 1986 13. Ministries of Municipal Affairs and Agriculture & Food with a copy of the propos~d "foodland Preserv9tion Policy Statement" for information. 14. Mr. E.P.S. Sanders, Q.C., Chairman, Warner Endowment Fund, Alma College, advising that they do not require a grant at this time. 15. Bank of Montreal with advice of the increase in the prime interest rate as follows: Effective January 31st, 1986 - increase 1/2% to 11 1/2% Effective February 7th, 1986 - increase 3/4% to 12 1/4%. 16. Administrator, Canada Ontario Forest Resource Development Agreement, with two publications which detail the Agreement. Moved by Deputy Reeve Wakeling Seconded by Reeve Willsey That the disposition of the Communications mailed pre- viously, be approved as follows: County Government Committee - #1-5 inclusive Roads Committee - #1-6 inclusive Social Services Committee - #1-3 inclusive Ad Hoc Insurance Committee - #1 Filed - #1-16 inclusive County Council - #1-5 inclusive. - Carried. EMPLOYEE PRESENTATIONS 20 Year Lapel Pin - Reeve D. H. Pearson, Chairman of the Library Committee and Warden Purcell presented a 20 Year Lapel Pin' to Mrs. June Morton. 10 Year Certificate - Reeve M. H. Stewart, Chairman of the Roads Committee and Warden Purcell presented Miss Dorothy Wilkinson with a Certificate. FIRST REPORT - COUNTY GOVERNMENT COMMITTEE - (mailed) Moved by Reeve Neukamm Seconded by Reeve Black That the First Report of the County Government Committee be adopted. An amendment was Moved by Reeve Bradfield Seconded by Reeve Martyn That Item #1 of the First Report of the County Government Committee for the February Session of County Council be deleted from the Report. The amendment was voted upon and Carried. The original Report, as amended, was voted upon and it Carried. Moved by Reeve 'Lavereau Seconded by Reeve Pearson That we agree to pay Elgin Tourist Association a grant of $10,000 and this grant to include Southwestern Ontario Travel Association payment. It was agreed that this resolution be tabled to the Grant Session to be held on February 20th, 1986. - 4 - FIRST REPORT .- COUNTY ROADS ~OMMITTEE - (mailed) __ Moved by Reeva _ Stewart Seconded by Reeve Martyn adopted. That the First Report of the County Roads Committee be - Carried. FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE - (mailed) Moved by Reeve Ford Seconded by Reeve McCann That the First Report of the Homes for Senior Citizens Committee be adopted. - Carried. FIRST REPORT - LIBRARY COMMITTEE - (mailed) Moved by Reeve Pearson Seconded by Reeve Stewart That the First Report of the Library Committee be adopted. - Carried. FIRST REPORT - PERSONNEL COMMITTEE - (mailed) Moved by Reeve Martyn Seconded by Reeve Lavereau That the First Report of the Personnel Committee he adopted. - Carried. FIRST REPORT - PROPERTY COMMITTEE - (mailed) The First Report of the Property Committee was presented by Reeve Emerson and adopted on motion of Reeve Emerson and Reeve Stewart. The Treasurer's Statements on Remuneration and Expenses for Council and Outside Boards were mailed previously to Council. Moved by Reeve McCann Seconded by Deputy Reeve van Kasteren That the Treasurer's Statement on Remuneration and Expenses for the Members of the Elgin County Council to December 31st,1985, be accepted and printed in the proceedings. - Carried. Moved by Reeve Ford Seconded by Reeve Hodgson That the Treasurer's Statement on Remuneration and Expenses to Decembe~ 31st, 1985 for appointees to the St. Thomas Suburban Road Commission, Elgin County Library Board and Members of the Land Division Committee, be accepted and printed in the proceedings. - Carried. COUNCIL COMMUNICATIONS 1. St. Thomas/Elgin Information Services with request for financial assistance for 1986. 2. The Elgin Military Museum with request for a $1,000 grant for 1986. - 5 - County Council, February Session, 198E COUNCIL COMMUNICATIONS - continued 3. The Canadian National Institute for the Blind with a request for a $3,OOO-grant for 1~86; 4. Ridgetown college of Agricultural Technology with request for a $400 grant for two scholarships. 5. Mr. David N. Stephens with request for some action with regard to the problem of sub-standard and inadequate housing for the poor in East Elgin. Moved by Reeve PerOvich Seconded by Deputy Reeve Chute Tha.t the following requests for grants be tabled to the February 20th, 1986 meeting re:grants- Correspondence # ~ 1 2 3 4 St. Thomas/Elgin-Information Services The Elgin Military Museum The Canadian National Institute For The Blind RidgetownCollege of Agricultural Technology. - Carr ied . Moved by Reeve Black Seconded by Reeve Perovich That Correspondence #5 to County Council be referred to Elgin-St. Thomas Housing Authority. - Carried. Moved by Reeve Emerson Seconded by Deputy Reeve Lyle That we go into a Committee-Of-The-Whole. - Carried. Warden Purcell named Reeve Emerson as Chairman. The Committee rose without reporting. Moved by Reeve Fischer Seconded by Reeve Stewart '-" That we do now adjourn (11:54 A.M.l to meet again on February 19th, 1986 at 2;00 P.M. - Carried. Council re-convened at 4;26 P.M. ROLL CALL - All Members present. FIRST REPORT - AGRICULTURAL COMMITTEE The First Report of the Agricultural Committee was presented by Reeve. Perovich and adopted on motion of Reeve Perovich and Reeve Martyn. FIRST REPORT - RECEPTION AND ENTERTAINMENT COMMITTEE The First Report of the Reception and Entertainment COlumittee was presented by Deputy Reeve Millman and adopted on motion of Deputy Reeve Millman and Reeve Lavereau. - 6 - FIRST REPORT - SOCIAL SERVICES COMMITTEE The First Report of the Social Services Committee was presented by Reeve Lavereau and adopted on motion of Reeve Lavereau and Reeve Perovich. FIRST REPORT ~. AD HOC INSURANCE COMMITTEE The First Report of the Ad Hoc Insurance Committee was presented by Reeve Neukamm and adopted on motion of Reeve Neukamm and Reeve Pearson. Moved by Reeve Pearson Seconded by Reeve Fischer The intent of the County Government Committee resolution of November 14,1985 is that the lease dated December 17, 1973, to be known as Lease #1 - .Premises. - is to be renegotiated to allow the use of a small office and a parking spot at St. Thomas Public Library, ~ Lease #2 ~ .Services. - be renewed as is. The new Lease il is to be presented to County Council and a By~Law be prepared for consideration~ - Carried. Moved by Reeve Stewart Seconded by Reeve Bradfield That the Property Committee be authorized to provide addi- tionalspac~,within the new Administration Building for the County Library Committee to house 'materials belonging to the Library System and deemed to be of significant value. - Carried. Moved by Reeve Black Seconded by Reeve Lavereau ThatBy~Law No. 86-7 -A By-Law to Authorize the Corpora- tion of the TOwn of Aylmer (Hereinafter Called 'The.Grantee' and Which Term Shall Include Its Successors and Assigns) to Construct, Use andOper~te Works:Required for the Transmissfpn of Water in the County of Elgin (Hereinafer Called 'The Municipality')- be read a first time. - Carried~ Moved by Reeve Stewart Seconded by Reeve Bradfield That By"'"Law No. 86-7 be read a second time. - Carried. Moved by Reeve McCann Seconded by Reeve Stewart That By-Law No. 86-7 be read a third time and finally passed. - Carried. Moved by Reeve Lavereau Seconded by Reeve Neukamm That By-Law No. 86-8 -A By-Law to Authorize the Corpora- tion of the Town of Aylmer (Hereinafter Called 'The Grantee' and Which Term S~all Include Its Successors and Assigns) to Construct, Use and Operate Works Required for a Sanitary Sewerage System in the County of Elgin (Hereinafter Called 'The Municipality,)g be read a first time~ - Ca::-ried. 91 - 7 - County Council, February Session, 1986 Moved by Deputy Reeve van Kasteren Seconded by Deputy Reeve Chute That By-Law No. 86-8 be read a second time. - Carried. Moved by Deputy Reeve Mezenberg Seconded by Reeve Fischer passed. That By-Law No. 86-8 be read a third time and finally - Carried. Moved by Deputy Reeve Millman Seconded by Reeve Ford That By-Law No. 86-9 -Being a By-Law to Establish a Petty Cash Fund for the Various Departments. be read a first time. - Carried. Moved by Reeve Pearson Seconded by Deputy Reeve DeKraker That By-Law No. 86-9 be read a second time. - Carried. Moved by Reeve Willsey Seconded by Deputy Reeve Campbell passed. That By-Law No. 86-9 be read a third time and finally - Carried. Moved by Reeve Black Seconded by Deputy Reeve Schaper That By-Law No. 86-10 -Being ~ By-Law to Authorize the , Warden and Clerk to Sign a Lease with Western Ontario Breeders Inc.- be read a first time. - Carried. Moved by Deputy Reeve DeKraker Seconded by Deputy Reeve van Kasteren That By~Law No. 86-10 be read a second time. - Carried. Moved by Reeve Willsey Seconded by Reeve Perovich passed. That By-Law No. 86-10 be read a third time and finally - Carried. Moved by Deputy Reeve Schaper Seconded by Reeve McCann That By-Law No. 86-11 -Being a By-Law to Authorize the Warden and Clerk to Sign a Deed to Convey Land in the Village of Vienna to the Corporation of the Village of Vienna- be read a first time. - Carried. - B - Moved by Reeve Emerson Seconded by Deputy Reeve Campbell That By-Law No. 86-11 be read a second time. - Carried. Moved by Deputy Reeve Campbell Seconded by Reeve Emerson That By-Law No. 86-11 be read a third time and finally passed. - Carried. Moved by Reeve Neukamm Seconded by Deputy Reeve Millman That By~La~ No. 86-12 -Being a By-Law to Establish the Remuneration to be Paid to the Warden, Council Members and County Officials for Attending Conventions. be read a first time. - Carried. Moved by Deputy Reeve Lyle Seconded by Reeve Perovich That By-Law No. 86-12 be read a second time. - Carried. Moved by Reeve Fischer Seconded by Deputy Reeve Campbell That By-Law No. 86-12 be ~ead a third time and finally passed. - Carried. Moved by Deputy Reeve Mezenberg Seconded by Reeve Black That we do now adjourn (4:40 P.M.) to meet again on Febraary 20th, 1986 at 1:00 P.M. - Carried. February Session - Second Day Thursday, the 20th day of February, 1986 The Elgin County Council met this day at the Administra- tion Building, at 1:00 P.M., in accordance with adjournment. The Warden in the Chair. ROLL CALL - All Members present except: Reeve Emerson Reeve Hodgson Reeve Black. Moved by Reeve Martyn Seconded by Deputy Reeve Wakeling That Council be allowed to have coffee at their desk during the Grant Session. - Carried. 93 ~ 9 - County Council, February Session, 1986 Mr. Dave Murray, Agricultural Representative, Mr. John Johnson and Mr. Carl Fletcher of the Ministry of Agriculture and Food Office, St. Thomas, were present. Mr. Murray distributed copies of his Annual Report and reviewed it with Council. ~ Agricultural Grants for 4~H Groups - Mr. Murray requested a grant of $5,518 for 1986. The following delegations were present to speak to their request for a grant: ELGIN FEDERATION OF .?lC:RT~TJLTURE Mrs. Lynda Jenner, Mr. Jim West, Mr. Bill Chrome - Their request for 1986 was $1,050. ART GALLERY ST. THOMAS-ELGIN Mr. K. E. Monteith, Director on the Board, Mr. Ian Ross, Executive Director, Mr. Wayne Kentner, Miss Laurie Lashbrook - Their request for 1986 was $1,500 for operating and a $10,000 capital grant to be spread over a three-year period. UNIVERSITY OF WESTERN ON~hRIO Mr. Fred Kime, Municipal Committee, Mr. Jim Ferguson, Director of Alumni Affairs, and Mr. Darryl Empey, Scholarship winner from Elgin ~ County - No specific amount was requested for 1986. ELGIN COUNTY PIONEER MUSEUM BOARD Mrs. Fran Hubert, Treasurer ~ Their request for 1986 was for a $6,000 operating grant and a $3,000 capital grant. SOUTHWESTERN ONTARIO TRAVEL ASSOCIATION and KENT-ELGIN NATURAL AREAS SURVEY Although requested to attend, neither of these two groups appeared at Council. Mr. K. E. Monteith, Chairman, I.P.M. '85 Committee, pre~ sented a two-page financial report- to Council and briefly outlined the contents. He indicated that it was the intention of the Committee to repay the entire loan to the County plus some interest at the conclusion of the finances later in the year. Moved by Reeve Lavereau Seconded by Reeve Pearson -" That we agree to pay Elgin Tourist Association a grant of $10,000 and this grant to include Southwestern Ontario Travel Association payment. An amendment was Moved by Reeve Fischer Seconded by Reeve Ford That we grant half of the City of St. Thomas grant to the Elgin Tourist Association, but not to exceed $5,000 and this includes the $2,000 to the Southwestern Ontario Travel Association being for the year 198? only. A recorded vote was taken as follows: YEAS - Perovich (2), Mezenberg, Ford, Campbell, Neukamm (2), van Kasteren (2), Stewart {2}, Chute, Willsey, DeKraker, Purcell, Fischer. TOTAL VOTES 16. NAYS - Marr (2), Lyle (2), Martyn (2), Millman (2), Pearson (2), SChaper (2), Lavereau, Wakeling, Bradfield, McCann. TOTAL VOTES 16. - 10 - TIED VOTE In' accordance w~t?:Bourinot's Rules of Order, Article 50, in the case of an equality of votes the Speaker or_Chairman, in this case the Warden, gives a casting vote. Warden Purcell voted in the nega- tive and the amendment was lost. A recorded vote was then taken on the original motion with regard to Tourism. YEAS - Marr (2), Lyle (2.), Martyn (2), Millman (2), DeKraker, Pearson (2), Schaper (2), Lavereau, Wakeling, Bradfield, Mccann. TOTAL VOTES 17~ NAYS -Perovich (2), Mezenberg,Ford, Campbell, Neukamrn (2), van Kasteren (2), Stewart (2), Chute, Willsey, Purcell, Fischer. TOTAL VOTES 15. - Motion Carried. Moved by ReevePerQ~ich Seconded by ReeveMaxr That the following grants be provided for in the 1986 budget: Canadian Natiorial Institute For The Blind Salvation Army Elgin County pioneer Museum - Operating Scholarships - Ridgetown College of Agricultural Technology - university of Western Ontario - University of Guelph - Wilfrid Laurier University - University of Waterloo University of Western Ontario Quad County Association For Mentally Retarded Agricultural Representatives Act The Agricultural and Horticultural Societies in the County of Elgin-Equal to the Province of Ontario Grants to these Societies Elgin Federation of_Agriculture Tillsonburg & District Association For The Mentally Retarded St. Thomas-Elgin Debt Counselling Service The Local Agricultural Office for Farm Organizations, Junior Farmers and Institute Groups and Fall Banquet for 4-H Clubs St. Thomas-Elgin Association For The Mentally Retarded The Canadian Hearing Society Four Counties General Hospital St. Thomas~ElginGeneral Hospital $ 1,500 1,000 6,000 400 800 800 400 400 2,000 2,000 500 800 2,000 750 5,518 2,000 500 50,000 300,000 - Carried. Moved by Reeve Fischer Seconded by Deputy Reeve Mezenberg That anyone requesting a grant for 1987 submit a Financial Report for consideration before grants are considered. - Carried. Moved by Deputy Reeve Wakeling Seconded by Reeve Pearson That By-Law No. 86-13 "A By-Law to Confirm Proceedings of the Municipal Council of the corporation of the County of Elgin at the February Session, 1986- be read a first time. - Carried. 95 - 11 7 County Council, February Session, 1986 Moved by Deputy Reeve Wakeling Seconded by Reeve Bradfield That By-Law No. 86-13 be read a second time. - Carried. Moved by Reeve Martyn Seconded by Deputy Reeve Wakeling passed. That By-Law No. 86-13 be read a third time and finally - Carried. Moved by Reeve Stewart Seconded by Reeve Bradfield That we do now adjourn (4:59 P.M.) to meet again on March 19th, 1986 at 10:00 A.M. G. C. Leverton, Clerk. R. F. Purcell, Warden. 16 ! COUNTY ~OVERNMENT COMMITTEE February Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: See mendment blow 1. That the question of the creation of a Central Marketing Agency re: Tourism for Elgin County be left to the private sector and local interested municipalities. because of the financial constraints for the forthcoming years. 2. That the following dates be set for meetings of this Committee: March 11th, 1986 April 8th, 1986 May 13th, 1986 and April 22nd, 1986 to review the procedural by-law, all at 9:30 A.M. 3. That the Secretary-Treasurer and all members of t~e Land Division Committee be authorized to attend the annual convention, to be held in Sudbury, June 8th through June 11th, 1986, with the usual convention allowances paid. 4. That membership be taken out in the Ontario Association of Consent Granting Authorities for the Secretary- Treasurer and any Member of the Committee attending the conven- tion at $45.00 each. 5. That Correspondence #1, 2, 4 and 5 be filed. 6. That we recommend that Deputy Reeve Wake ling be paid Committee per diem and mileage for attending meetings of the Elgin-St. Thomas United Way Board of Directors on behalf of the Family & Children's Services of St. Thomas and Elgin. 7. That a new by-law be prepared setting out the various petty cash funds in existence and also to include the County Library for $50.00. 8. That we adopt a pOlicy that the County of Elgin does not purchase any items or products from South Africa until such a time as the government_of South Africa recognizes full human rights for its black citizens. 9. That membership for the Clerk-Treasurer, in the Association of Municipal Clerks and Treasurers, be paid for 1986 in the amount of $150.00. ALL of which is respectfully submitted. /;/; ./ /c'cc-W':- A~</./. ;7.-"";._/.-"/ /.1-;> E. Neukamm,- . Chairman. T"__ 1 ...~~ ~~~~~~~ h.. )/"--- ;-(-('(/' <..- A'-r' , '::J7 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT FEBRUARY SESSION 1986 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL: YOUR ROAD COMMITTEE REPORTS AS FOLLOWS: 1. That the Engineer has been authorized to call tenders for two (2) Tractors of approximately 50 ~ 60 horsepower with side or rear mount, disc type mowers. It is expected that 2 _ 1971 Model 1020 John Deere Tractors will be traded in. 2. that the Engineer has been aQthorized to conduct enginee~ing surveys on Road 8 in D.Jtton from the C.N.R, Railway tracks northerly to Mary Street, a distance of approximately seven hundred feet. 3. That we have been advised by the M~nistryof Transportation and Communications that they will prov~de an initial subsidy allocation of $ 4,028,900 (including Urban Repates) to subsidize expenditures (including Urban Rebates) of $ 5.2fL,300 in 1986. The Mtniscry provided subsidy of $ 3,356JOOO on expenditures of $ 4.472,522 in 1985. In addition the Ministry of Transportation and Communications will provide a supplementary allocation of $ 91,800 to subsidize Road Improvement Expenditures of $ 101,000. The Ministry of Transportation and Communications has already agreed to provide subsidy of $ 41,000 toward an expenditure of $ 45,000 for Soils and Engineering Investigation work at pipe arch culverts located on various county and township roads. Total Expenditures (other than items not subsidi~ed by Ministry of Transportation and Communications) are estimated at $ 5,357,300 with Ministry of Transportation and COmmunications' subsidy at $ 4,161,700. WE RECOMMEND that By-Laws be passed authorizing the Warden and Clerk to sign agreements with the Town of Aylmer to permit the Town to install water systems and s;mitary sewerage systems on county roads in the ToWll of Aylmer. These agreements will be similar to those ... continued COUNTY OF ELGIN ROAD COMMITTEE - FIRST REPORT FEBRUARY SESSION 1986 Page 2. agreements with the Townships of Yarmouth and Southwold for the installation of sanitary sewerage systems on county roads that were authorized in January of 1986. ALL OF WHICH IS RESPEcrroLLY SUBMITTED. '....",cL. /'/y- . ,. / d7:';::"" :A CHAIRMAN 4:/ // i:?/i~c//( 99 HOMES POR SENIOR CITIZENS February ~ession 1986 First Report To the Warden and members of Elgin County Council, The Homes for Senior Citizens Committee reports as follows: 1. THAT. the insurance report presented by Lyle Wells of Frank Cowan Company be accepted. 2. THAT the Director/Administrator be authorized to allow the supervisory staff and himself to attend the O.A.H.A. Spring Conference March 20th and 21st, 1986 with the usual expenses paid. ALL of which is respectfully submitted. t2aj-'.--,z;;:j Al bert Cha. K. Ford ~rman . ,pf/<t;/t( LIBRARY COMMITTEE REPORT February Session 1986 To the Warden and Members of Elgin County Council, The Library Committee report~ as follows: 1- 1986. That the date for the branch libraries tour is June 25th, 2. That new fire extinguishers are being investigated for the branches. 3. That the meeting clute for the Library Committee has been changed to the first Wednesday of each month, starting time 7:30 P.M. ALL of which is respectfully submitted. , ,/ " ,//" ~~, ';.. , (Jon li P Ch . . earson alrman. ' , / --) ," ,(:;'>)i~ (7 /J /"" (::{/7 " ( 101 PERSONNEL COMMITTEE REPORT February Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That the report on benefits for County employees, prepared by Mosey & Mosey Insurance Agency Ltd., be accepted and the overall increase of 2.8% in premiums is recommended for adoption by County Council. 2. That we recommend that all full time County employ- ees, who are not covered by a collective agreement, be extended life insurance in the amount of $15,000 plus A.D.&D. in the same amount, with the premiums being paid 100% by the County, effective April 1, 1986. 3. employees granted: That the following request for Roads Department to carry-over vacation credits from 1985 to 1986 be Kenneth Abbott 3 days Winter Control Callout John Brown 2 days Winter Control Callout Glenn Cross ~ day Winter Control Callout Clare Dean 1 day Winter Control Callout Ralph Gordon 3 days Winter Control Callout David Hagerty ~ day Winter Control Callout James Haskell 1 day Winter Control Callout John Hoffman 6~ days Winter Control Callout Edwin Kelley 4~ days Winter Control Callout Stanley Lunn 51..i days Winter Control Callout Robert McCready 4 days Winter Control Callout Ted McCready 5 days Winter Control Callout Fred Marshall 4 days Winter Control Callout Dell Morris 3 days Winter Control Callout Orrie Ostrander 29':l; days Sick and on Long Term Disability William Sloetjes 7 days Winter Control Callout Ken Telfer 2~ days Winter Control Callout James Watters ~ day Winter Control Callout Lloyd Webster 2~ days Winter Control Callout Danny Welch 4':l; days Winter Control Callout Ronald Zellas ~ days Winter Control Callout TOTAL 62 days (Other than O. Ostrander - 29~ days) 4. That Brian Wilsdon be engaged to take employee photo- graphs for the newspapers, when presented at Council with their Certificates of Merit. ALL of which is respectfUlly submitted. jt.~(1 hl'-Y \"I. A. ~lartyn, . Chairman. / ~ '/ PROPERTY COMMITTEE REPORT February Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The Property Committee reports as follows: 1. supply at the That the and install rear of the Clerk be authorized to have 0 M Hardware Ltd. locks and hardware for the six exterior doors Administration Building at a cost of $1,111.00. 2. .. That the request from the Library Committee to allow them to have the Van parked in the garage at the new Administra- tion Building be granted, but if the building is required at a later date for maintenance of the grounds by the Property Committee, alternate arrangements be made. ALL of which is respectfully submitted. j/eL," ~ /\v p . / ~n~PC/ K. ~. Emerson Cha~rman. ' 7. . <:.::;. //h/< /;1~;fJ';IY" ./ 103 TREASURER'S STATEMENT ON REMUNERATTON AND EXPENSES February Session, 1986 To the Warden and Members of the Elgin County Council, I beg to submit the following itemiied statement of the remuneration, mileage and expenses, paid to each Member of Elgin County Council, during the ca17ndar year ending November 22nd, 1985: Paid To Remuneration and Mileaqe Council, Committee and Outside Boards By-Law No. 82-50 * By-Law No. 83-44 By-Law No. 83-45 By-Law No. 85-25 Conventions By-Law No. 83-50 Total (1) $ 574.48 $ 3,283.98 (1) 1,400.92 4,120.54 (2 ) 2,199.70 5,687.74 2,227.47 2,987.05 (1) 798.78 3,701096 (2 ) 2,036.32 4,488.91 (3 ) 2,765.26 5,890.15 (1) 1,400.92 3,638.62 (5 ) 6,438.56 19,326.20 (1) 635.40 2,725.67 1,010.96 3,543.13 (2 ) 2,199.70 5,511.43 ( 1) 635.40 2,179.52 (3 ) 2,764.18 5,132.10 (3 ) 2,475.80 4,869.50 1,871.60 2,892.39 (1) 1,400.92 4,391.20 (1) 564.48 3,566.18 2,904.51 (1) 564.48 3,423.16 (2 ) 2,199.70 4,678.22 (3 ) 2,008.66 4,194.88 (34) $33,063.66 $108,247.07 Brooks, R. G. Caverly, W. R. Coles, R. F. Emerson, K. C. Fleck, J. R. Ford, A. K. Haddow, R. Hodgson, J. W. Lashbrook, T. H. Lavereau, R. J. Marr, E. H. Martyn, W. A. Monteith, K. E. McWilliam, D. A. Neukamm, E. Pearson, D. H. Perovich, D. Purcell, R. F. Sheils, R. J. Smyth, J. N. Stewart, M. H. Vojin, S.P. VOlkaert, J. A. Wakeling, J. L. Willsey, C. R. $ 2,709.50 2,719.62 3,488.04 2,227.47 2,987.05 2,903.18 2,452.59 3,124.89 2,237.70 *12,887.64 2,090.27 1,010.96 3,543.13 3,311. 73 1,544.12 2,367.92 2,393.70 1,871.60 2,892 .39 2,990.28 3,001.70 2,904.51 2,858.68 2,478.52 2,186.22 TOTAL $75,183.41 ( ) indicates number of conventions attended Warden's Convention amount includes Hospitality Suite Expenses ALL of which is respectfully submitted~ ~~< ~.J G. C. Leverton, County Treasurer. .;(// -;.-/"; /// , , TREASURER'S STATEMENT ON REMUNERATION AND EXPENSES February Session, 1986 To the Warden and Members of the Elgin County Council, I beg to submit the following itemized statement of the remuneration, mileage and expenses, paid to persons appointed to outside boards, during the calendar year ending November 22nd, 1985 as authorized by the follow- ing By-Laws: Name Appointed To By-Law No. 85-25 Auckland, A. W. St. Thomas Suburban Roads Commission By-Law No. 82-50 By~Law No. 85~25 Lyons, H. I. Miskelly, A. T. Morrison, C. Elgin County Library Board By-Law No. 82~50 By-Law No. 83~27 By-Law No. 83-52 By-Law No. 84-6 Benner, M. C. Land Division Carroll, L. R. Committee Littlejohn, A. B. McKinlay,. J. V. Tufford, N. G. TOTAL ALL of which is respectfully submitted. Remuneration and Mileaqe Conventions Total $ 175.00 $ 444.48 $ 619.48 577.83 912.24 769.76 2,259.83 577.83 912.24 769.76 2,259.83 1,505.68 1,466.47 1,066.08 2,393.45 1,463.14 7,-894.82 601.60 1,505.68 1,466.47 1,667.68 2,393.45 1,463.14 8,496.42 601.60 $10,329.65 $1,046.08 $11,375.73 ~~ G. C. Leverton, County Treasurer. I .,' / 7" ..' ",."[ "'/ y': /~/' /.('"< 105 AGRICULTURAL COMMITTF.E REPORT February Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The Agricultural Committee reports as follows: 1. That our County Solicitors be asked to prepare a new "draft" Tree By-Law. incorporating their suggestiOns to improve the existing By-Law and provide this Committee with a copy for further consideration. 2. That we recommend that Mr. Charles Stafford he enrolled in the "By-Law Enforcement Officer" course to be offered at the Ontario Police College, April 28th to May 2nd, 1986, at a cost of $300.00 and he be paid his usual hourly rate for attending. ALL of which is respectfully submitted. 7-/~-/ - . '\ ,'- '.,,;.-'~' ' " D. ~erovi~h/ ,:..)~-" (..;<-. ChaJ.rma ' ~~~ RECEPTION AND ENTERTAINMENT COMMITTEE REPORT February Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The Reception and Entertainment Committee reports as follows: 1. That the tender of Axtell Catering be accepted to provide the noon luncheon for County Council at a price of $6.00 each, commencing with the March 1986 Session. 2. That we recommend that the Young Members' Day be held in October and that each Member of Council bring a High School Student as his/her guest. ALL of which is respectfully submitted. 'f ., ~. 107 SOCIAL SERVT~F.~ COMMITTEE RRPORT February Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The Social Services Committee reports as follows: 1. That we recommend that the following daily rates be approved for Day Care Service: Aylmer Pre-School Day Care Ostrander Nursery School St. Thomas Day Nursery and subject to the approval Social Services for subsidy Centre INFANTS & TODDLERS $18.00 18.00 18.00 PRE-SCHOQLERS $15.00 15.00 15.00 of the Ministry of Community and purposes, effective January I, 1986. 2. That the request from the Canadian Red Cross Homemaker Service for an increase in the rate per hour from $6.64 to $6.98 effective January 1st, 1986, be accepted subject to the Ministry of Community and Social Services approval for subsidy purposes. 3. That the request for Para-Med Health Services for an increase in the rate per hour from $6.64 to $6.89, effective January 1st, 1986, for homemaking services be accepted, subject to the Ministry's approval for subsidy purposes. 4. That we recommend that County Council consider includ- ing an amount of $981,000.00 in their 1986 Budget for the operations of the Social Services Department, requiring the County to provide $255,250.00. ALL of which is respectfully submitted. /;/~ ~' I' , ',I, ',' '1'<':'" , R,... 'q. .:;Lavereau, Ch<'!1rffian. ~~ /// -cv~/ .' / AD HOC LIABILITY INSURANCE COMMITTEE REPORT February Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The Ad Hoc Liability Insurance Committee reports as follows: 1. That:theClerk be authorized to provide the data requested to the City of Sarnia and reserve further decisions until more information is assembled. 2. We recommend that the Province of Ontario consider becoming a co~insured with Municipalities, School Boards and other pUblic bodies. This action would require the Province to become involved in the Liability Insurance problems we are facing, with copies to the Premier and Treasurer and that a copy of this resolution be circulated to Provincial and Federal Members, involved Ministries and support organizations, includ- ing the -Insurance Rev-iew Commission". ALL of which is respectfully submitted. &/:,")',,/'1 /1 ./ I: ~tJ' /IL 1.::; E. Neuka <-<I"(~'r'}0~' Ch~airman':"'" ~7 ~ ,: ~ . ." .././ ,If? ~{; C( 109 COUNTY OF ELGIN BY-LAW NO. 86-7 "A BY-LAW TO AUTHORIZE THE CORPORATION OF THE TOWN OF AYLMER (HEREINAFTER CALLED 'THE GRANTEE' AND WHICH TERM SHALL INCLUDE ITS SUCCESSORS AND ASSIGNS) TO CONSTRUCT, USE. AND OPERATE WORKS REQUIRED FOR THE TRANSMIS- SION OF WATER IN THE COUNTY OF ELGIN (HEREINAFTER CALLED 'THE MUNICIPALITY')," WHEREAS the Grantee has requested the Corporation of the County of Elgin to grant it a franchise or right of passing through the Municipality for the purpose of constructing, using and operating lines and works for a Water System in the Municipality; and WHEREAS, subject to the terms and conditions hereinafter set forth, the Municipal Council of the Corporation of the County of Elgin has agreed to grant the said franchise. BE IT THEREFORE ENACTED by the Municipal Council of the Corpo- ration of the County of Elgin AND IT IS HEREBY ENACTED as follows: 1. Full right, power, permission and consent are hereby granted, conferred and assured unto the Corporation of the Town of Aylme~, its successo~s and assigns to enter upon, use and occupy the highways of or under the jurisdiction of the Municipality to survey, construct,lay, maintain, inspect, alter, repair, renew, remove, replace, reconstruct, use and operate in, through, upon, under, along and across the same or any of them a pipe line or pipe lines with any and all connections, apparatus, appliances arid attachments, including attachments for cathodic protection, water pumping stations and other works, necessary or inciden- tal thereto and to a Water System on a highway. 2. Such right or franchise shall be subject to all the terms and conditions set out in an Agreement to be entered into between the Municipality and the Grantee. in pursuance of this By-Law, which Agreement shall be in the form hereunto attached. 3. The Warden and Clerk of the said Municipality are hereby authorized and empowered to enter into and to execute on behalf of the Municipality, the Agreement aforesaid and to affix the corporate seal thereto. 4, after by all This By-Law shall come into force and an Agreement in the form hereunto annexed the parties thereto. take effect immediately shall have been executed READ a first time this 19th day of February, 1986. READ a second time this 19th day of February, 1986. READ a third time and finally passed this 19th day of February, 1986. _~^_.......__---<-<.Yr--,',./ G. C. Leverton, Clerk. 1{;.. .... // . .' 4/. __~ "v_, ,;/J/ '/""Oc4 .. "//.' ,-'~ . R. F. Purcell, ~'Jarden . o A G R E E ME N T made in duplicate this 19th day of February A. D.. 1986. BET WEE N THE CORPORATION OF THE COUNTY OF ELGIN hereinafter called 'the Municipality' OF THE FIRST PART - and - THE CORPORATION OF THE TOWN OF AYLMER hereinafter called 'the Grantee' OF THE SECOND PART WHEREAS the Grantee has requested the Municipality to grant to it and its successors and assigns, a franchise or right of passing through the Municipality for the purpose of constructing, using and operating a line or lines and works for a Water System within the MunicipalitY7 and WHEREAS the Municipality has by By-Law passed on the 19th day of February A. Do, 1986, granted the said franchise from and after the execution of this Agr~ement and has authorized and empowered the Warden and Clerk of the said Municipality to execute this Agreement and to affix the corporate seal thereto. NOW THEREFORR THIS INDENTURE made in consideration of the premises and of the performance of the covenants and obligation herein- after contained on the part of the Grantee WITNESSETH as follows: 1. The Municipality does hereby grant, confer and assure unto the Grantee its successors and assigns, full right, power, permission and consent to enter upon, use and occupy the highways of or under the jurisdiction of the Municipality to survey, construct, lay, maintain, inspect, alter, repair, renew, remove, replace, reconstruct, use and operate in; through, upon, under, along and across the same or any of them, a pipe line or pipe lines with any and all connections, apparatus, appliances and attachments, including attachments for cathodic protec~ tioD, water pumping stations, necessary or incidental thereto and to a Water Sytem within the Muqicipality. 111 - 2 - 2. All new (or renewal) mains, pipes, lines and works installed by the Grantee under this Agreement shall tre constructed and laid in accordance with good engineering and construction practices. Except in case of emergency - (a) no excavation, opening or work which will disturb or interfere with the travelled surface of any highway shall be undertaken or commenced by the Grantee without written notice to such officer of the Municipality as may from time to time he appointed by the Council of the Municipality for the purpose of general supervision over its highways (hereinafter referrred to as "The said officer of the Municipality", which term shall include the person acting in his stead in the event of his absence from duty), such notice to be given at least 48 hours in advance of commencing such work unless other- wise agreed to by the said officer of the Municipality, and (b) before laying or installing any new (or renewal) mains, pipes, lines and works, the Grantee shall first file with the said officer of the Municipality a preliminary map or plan Showing what it proposes to lay or install and the proposed location thereof and shall also check with and obtain the written approval of the said officer of the Municipality as to such proposed location. Not later than March 31 of any year, the Grantee shall file with the Engineer of the Municipality, maps or plans showing the location and size of all mains, pipes, lines and other works laid or installed by the Grantee in the highways during its previous year. 3. In the event that the Municipality shall deem it expedient to alter the construction of any highway or of any municipal drain, ditch, bridge, culvert or other municipal works or improvements thereon or therein and in the course thereof it shall become necessary to have the Grantee make changes in its line or lines or works in order to facilitate the work of the Municipality, then upon receipt of reasonable notice in writing from the Engineer or othe, officer of the Municipality above- mentioned specifying the change desired, the GI~antee shall at its ol,'n expense change its line or lines or works at the point specified 2 - 3 - 4. The Grantee shall construct, repair and replace any such line or lines or other works with all reasonable expedition so that the high- ways shall not be torn up or obstructed for any unnecessary length of time and upon the construction, repairing and replacing of any such line or lines or works or the taking up of any of the same or the moving of any of the same from place to place in a highway, the highway shall, with all reasonable expedition, be restored to its proper level and graded and left in as safe and good a state of repair as it was before it was entered upon or opened, and to the satisfaction of the said Engineer or other officer of the Municipality above-mentioned. 5. The Grantee shall and does hereby at all times indemnify and save harmless the Municipality from and against all loss, damage, injury or expense which the Municipality may bear, suffer or be put to by reason of any damage to property or injury to persons caused by the construc- tion, repair, maintenance, removal or operation by the Grantee of any of its mains, pipes, lines or works in the Municipality unless such loss, damage, injury or expense is occasioned by Act of God or by the act, neglect or default of some person, firm or corporation other than the Grantee, its servants, contractors, sub-contractors, agents or employees. 6. The rights and privileges hereby granted shall continue and remain in force in perpetuity from the date hereof. 7. In this Agreement and in the By-Law above referred to, (a) the word "highway" shall mean a common or public highway and include a road, bridge and any other structure inci- dental thereto, now or at any time during the term of this Agreement under the jurisdiction of the Municipality. (b) the word "Municipality" shall mean the County of Elgin as presently constituted or as it may from time to time be constituted during the term of this Agreement. THIS AGREEMENT shall enure to the benefit of and be binding 8. upon the Parties hereto, their successors and assigns and nlay be altered by agreement of both Parties in writing. 11,j - 4 - IN WITNESS WHEREOF the parties have hereunto affixed their respective corporate seals duly attested by the hands of their proper signing officers in that behalf. THE CORPORATION OF THE TOWN OF AYLMER Mayor Clerk THE CORPORATION OF THE COUNTY OF ELGIN Warden Clerk 4 COUNTY OF ELGIN By-La" No. B6-B "A BY-LAW TO AUTHORIZE THE CORPORATION OF THE TOWN OF AYLMER (HEREINAFTER CALLED 'THE GRANTEE' AND WHICH TERM SHALL INCLUDE ITS SUCCESSORS AND ASSIGNS) TO CONSTRUCT. USE AND OPERATE WORKS REOUIRED FOR A SANITARY SEWERAGE SYSTEM IN THE COUNTY OF ELGIN (HEREINAFTER CALLED 'THE MUNICIPALITY')." WHEREAS the Grantee has requested the Corporation of the County of Elgin to gr~ntit a franchise or right of passing through the Municipality for the purpose of constructing. using and operating lines and works for a Sanitary Sewerage System in the Municipality: and WHEREAS .subject to the terms and conditions hereinafter set forth, the Municipal Council of the Corporation of the County of Elgin has agreed to grant the said franchise. BE IT THEREFORE ENACTED by the Municipal Council of the Corpo- ration of the County of Elgin and IT IS HEREBY ENACTED as follows: 1. Full right, power, permission and consent are hereby granted, conferred and assured unto the Corporation of the Town of Aylmer, its successors and assigns to enter upon, use and occupy the highways of or under the jurisdiction of the Municipality to survey, construct, lay, maintain, inspect, alter, repair, renew, remove, replace, reconstruct, use and operate in, through, upon, under, along and across the same or any of them a pipeline or pipe lines with any and all connections, appa- ratus, appliances and attachments, including attachments for cathodic protection, sewerage pumping stations and other works, necessary or inci- dental thereto and to a Sanitary Sewerage System on a highway. 2. . Such right or franchise shall be subject to all the terms and conditions set out in a agreement to be entered into between the Municipality. and the Grantee in pursuance of tr,is By-Law, which Agreement shall be in the form hereunto attached. 3. The Warden and Clerk of the said Municipality are hereby authorized and empowered to enter into and to. execute on behalf of the Municipality, the Agreement aforesaid and to affix the corporate seal thereto. 4. This By~Law shall come into force and take effect immediately after an Agreement in the form hereunto annexed shall have been executed by all the parties thereto. READ a first time this 19th day of February 1986. READ a second time this 19th day of February 1986. READ a third time and finally passed this 19th day of February 1986. ~~< y,,--- G. C.Leverton Clerk; .' ~- ~ /.. .-~~CO' .) - , . F. purer Warden. 115 A G R E E MEN T made in duplicate this 19th day of February A_D. 1986. BET\'lEEN THE CORPORATION OF THE COUNTY OF ELGIN hereinafter called 'the Municipality' OF THE FIRST PART - and - THE CORPORATION OF THE TOWN OF AYLMER hereinafter called 'the Grantee' OF THE SECOND PART WHEREAS the. Grantee has requested the Municipality to grant to it and its successors and assigns, a franchise or right of passing through the Municipality for the purpose of constructing, using and oper~ ating a line or lines and works for a Sanitary Sewerage System within the Municipality~ and WHEREAS the Municipality has by By-Law passed on the 19th day of February, A.D., 1986, granted the said franchise from and after the execution of this Agreement and has authorized and empowered the Warden and Clerk of the said Municipality to execute this Agreement and to affix the corporate seal thereto. NOW THEREFORE THIS INDENTURE made in consideration of the premises and of the performance of the covenants and obligation herein- after contained on the part of the Grantee WITNESSETH as follows: 1. The Municipality does hereby grant, confer and assure unto the Grantee its successors and assigns, full right, power, permission and consent to enter upon, use and occupy the highways of or under the juris- diction of the Municipality to survey, construct, lay, maintain, inspect, alter, repair, renew, remove, replace, reconstruct, use and operate in, through, upon, under, along and across the same or any of them, a pipe line or pipe lines with any and all connections, apparatus, appliances and attachments, including attachments for cathodic protection, sewerage pumping stations, necessary or incidental thereto and to a Sanitary Sewerage System within the Municipality. 16 ~ 2 ~ 2. All new (or renewal) mains, pipes, 1ioe-s and other works installed by the Grantee under this Agreement shall be constructed and laid in accordance with good engineering and construc_tion practices. Except in case of emergency - (a) no excavation, opening or work which will disturb or interfere with the travelled surface of any highway shall be undertaken or commenced by the Grantee without written notice to such officer of the Municipality as may from time to time be appointed by the Council of the Municipality for the purpose of general supervison over its highways (hereinafter referred to as "The said officer of the Municipality", which term shall include the person acting in his stead in the event of his absence from duty), such notice to be given at least 48 hours in advance of commenc- ing such work unless otherwise agreed to by the said officer of the Municipality, and (b) before laying or installing any new (or renewal) mains, pipes, lines and works, the Grantee shall first file with the said officer of the Municipality a preliminary map or plan showing what it proposes to lay or install and the proposed location thereof and shall also check with and obtain the written approval of the said officer of the Municipality as to such proposed location. Not later than March 31 of any year, the Grantee shall file with the Engineer of the Municipality, maps or plans showing the location and size of all mains, pipes, lines and other works laid or installed by the Grantee in the highways during its previous year. 3. In the event that the Municipality shall deem it expedient to alter the construction of any highway or of pny municipal drain, ditch, bridge, culvert or other municipal works or improvements thereon or therein and in the course thereof it shall become necessary to have the Grantee make changes in its line or lines or works in order to facilitate the work of the Municipality, then upon receipt of reasonable notice in writing from the Engineer or other officer of the, Municipality above- mentioned specifying the change desired, the Grantee shall tlt its own expense change its line or lines or works at the point specified. I I ( - 3 - 4. The Grantee shall construct, repair and replace any such line or lines or other works with all reasonable expedition so that the high- ways shall not be torn up or obstructed for any unnecessary length of time and upon the construction, repairing and replacing of any such line or lines or works or the taking up of any of the same or the moving of any of the same from place to place in a highway, the highway shall, with all reasonable expedition, be restored to its proper level and graded and left in as safe and good a state of repair as it was before it was entered upon or opened, and to the satisfaction of the said Engineer or other officer of the Municipality above-mentioned. 5. The Grantee shall and does hereby at all times indemnify and save harmless the Municipality from and against all loss, damage, injury or expense which the Municipality may bear, suffer or be put to by reason of any damage to property or injury to persons caused by the construc- tion, repair, maintenance, removal or operation by the Grantee of any of its mains, pipes, lines or works in the Municipality unless such loss, damage, injury or expense is occasioned by Act of God or by the act, neglect or default of some person, firm or corporation other than the Grantee, its servants, contractors, sub-contractors, agents or employees. 6. The rights and privileges hereby granted shall continue and remain in force in perpetuity from the date hereof. 7. In this Agreement and in the By-Law above referred to, (a) the word "highway" shall mean a common or public highway and include a road, bridge and any other structure inci- dental thereto, now or at any time during the term of this Agreement under the jurisdiction of the Municipality. (b) the word "Municipality" shall mean the County of Elgin as presently constituted or as it may from time to time be constituted during the term of this Agreement. 8. THIS AGREEMENT shall enure to the benefit of and be binding upon the parties hereto, their successors and assigns and may be altered by Agreement of both parties in writing. 118 ~ 4 ~ IN WITNESS WHEREOF the parties have hereunto affixed their respective corporate seals duly attested by the hands of their proper signing officers in that behalf. THE CORPORATION OF THE TOWN OF AYLMER Mayor Clerk THE CORPORATION OF THE COUNTY OF ELGIN Warden Clerk 119 COUNTY OF ELGIN By-LaVl No. B6-9 "BEING A BY-LA\i TO ESTABLISH A PETTY CASH FUND FOR THE YARIOUS DEPARTMENTS." WHEREAS Section 81(4) of The Municipal Act authorizes the Council to establish a petty cash fund ioan amount suffi- cient to pay small accounts etc.; and WHEREAS such funds are already in existence and the use therefore established by present practice. NOW THEREFORE the following petty cash funds are hereby formally established as listed below: County Clerk-Treasurer's Office County Engineer's Office Elgin Manor Terrace. Lodge County Library $ 50.00 150.00 150.00 150.00 50.00 1. That By-Law No. 85-11 be and the same is hereby repealed. READ a first time this 19th day of February, 1986. READ a second time this 19th day of February. 1986. READ a third time and finally passed this 19th day of February, 1986. ~./~c )'-.-..... G. C. Leverton, Clerk. COUNTY OF ELGIN By-Law No. 86-10 "BEING A BY-LAW TO AUTHORIZE THE WARDEN AND CLERK TO SIGN A LEASE WITH WESTERN ONTARIO BREEDERS INC." WHEREAS the Corporation of the County of Elgin wishes to lease unused space in their new Administration Building at 450 Sunset Drive, St. Thomas; and WHEREAS Western Ontario Breeders Inc. has agreed to lease an area in the basement of the said Administration Building, under certain terms and conditions. NOW THEREFORE the Warden and Clerk are hereby author- ized to sigo a lease with Western Ontario Breeders Inc., setting forth the various conditions under which they will occupy space at 450 Sunset Drive, a copy of which is attached as an Appendix. READ a first time this 19th day of February, 1986. READ a second time this 19th day of February, 1986. READ a third time and finally ~assed this 19th day of February, 1986. ~"-/~, /.., ~' G. C. Leverton, Clerk. 121 COUNTY Oc ELGIN By-Law No. B6-11 "BEING A BY-LMI TO AUTHORIZE THE WAROEN ANO CLERK TO SIGN A DEEO TO CONVEY LANO IN THE VILLAGE OF VIENNA TO THE CORPORATION OF THE VILLAGE OF VIENNA." WHEREAS the Village of Vienna, by agreement with the County of Elgin, operate the Pioneer Museum Edison Home of Vienna; and WHEREAS because of ownership beiilg with the County of Elgin, grants for the restoration are not nvailable to the said Village; and WHEREAS the Village of Vienna is agreeable to assume the obligations outlined in the Will of the former Nora Ogden Coomb, under which the property was deeded to the County. NOW THEREFORE the Warden and Clerk are hereby author- ized to sign a deed for the following parcel to the Corporation of the village of Vienna: ALL AND SINGULAR that certain parcel or tract of land and premises situate, lying and being in the Village of Vienna, in the County of Elgin, and being composed of Lots 10, 11 and 12 on the west side of Elm Street and Lots 10, 11 and 12 on the east side of Oak Street according to Regis~ered Plan 54 for the said Village of Vienna. READ a first time this 19th day of February, 1986. READ a second time this 19th day of February, 1986. READ a third time and finally passed this 19th day of February, 1986. .~ ............~~____<:. )Lr-r--' G. C. Leverton, Clerk. / ,/ 22 COUNry OF ELGIN BY~Law No. 86~12 "8EING A BY~LAW TO ESTABLISH THE REMUNERATION TO BE PAID TO THE WARDEN. COUNCIL MEMBERS AND COUNTY OFFICIALS FOR ATTENDING CONVENTIONS." The Municipal Council of the Corporation of the County of Elgin enacts as follows: L and Elgin attending That the Warden, County Officials convent ions - Members of the Elgin County Council be paid the following rates for (a) For a convention within a radius of 200 miles (322 Km) of St. Thomas, One Hundred and Twenty- Five Dollars ($125.00) per day, registration fee and mileage from St. Thomas to the convention site and return, paid at the same rate estab- lished for the use of personal vehicles for County business. (b) For a convention outside a radius of 200 miles (322 Km) of St. Thomas, One Hundred and Twenty- Five Dollars ($125.00) per day, registration fee and single airfare rate from the London airport to the site of the convention and return. Where the site cannot be reached by air service, mile- age to and from the convention be paid. The Clerk will obtain the flight fare, thirty days prior to a convention outside the 200 mile (322 Km) radius of St. Thomas, and this will be the amount paid to all those attending, irre- gardless of their method of travel. (c) In addition to the $125.00 per day the Warden may receive up to $150.00 per day for additional expenses upon presentation of receipts. (d) The Warden or designate is authorized to obtain a County Room at conventions when he deems it desirable and that he be reimbursed for this cost, upon presentation of receipts. Whichever Committee is associated with the convention is responsible for and must provide the refresh~ ments etc. in the hospitality suite. The Warden is erititled to the per diem rate of $125.00, whether he uses this room or obtains another one. (e) That in order to obtain payment for attending conventions the Member_or Official must present the hotel bill and registration receipt or rea- sonable facsimile of same to the Clerk of the County. (f) The per diem rate for conventions shall be lim~ ited to the actual days, that the convention has sessions listed. (g) Where a Councillor drives to 11 convention (with- in a _radius of 200 miles [322 Km] of St. Thomas) and does not stay overnight. he/she shall receive Committee pay and be reimbursed for the registra- tionfee. Mileage is to be reimbursed for one trip only, regardless if he/she attends more than one day and this will be considered as one of the three allowable conventions. 123 - 2 - 2. (a) 1'he Warden may attend any number of conventions he chooses each year. (b) Members of County Council are limited to any two conventions of their choice each year. (c) Attendance at the Roads and Transportation Association of Canada (R.T..A.C.) Convention be limited to the Warden, Chairman of the Roads committee and the County Engineer or designate. (d) In the event a Councillor wishes to attend the Roads and Transportation Association of Canada (R.T.A.C.) Convention, he/she be allowed to do so, but it will count as two conventions and he/she may not attend any others for the County. (e) All officials attending conventions must have prior approval of the Committee, through which they report, and Council be so advised. 3. That By-Law No. 83-50 be, and the same is hereby repealed. 4. That this By-Law shall become effective upon passing. READ a first time this 19th day of February, 1986. READ a second time this 19th day of February, 1986. READ a third time and finally passed this 19th day of February, 1986. ~A.-~~ ?"n___ G. C. Leverton, Clerk. 24 COUNTY OF ELGIN BY-LAW NO. 86-13 "A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE FEBRUARY SESSION. 1986. " WHEREAS by Section 9 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of a municipal corporation are to be exercised by its council; and WHEREAS by Subsection 1 of Section 103 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontar,io, 1980, the powers of every Council are to be exercised by By-Law; and WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the Corpo- ration of the County of Elgin in respect of each recommen- dation contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meetings held during the February 1986 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By~Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 20th day of February, 1986. READ a second time this 20th day of February, 1986. READ a third time and finally passed this 20th day of February 1986. >--7 ...-&_~~ ;;4~ G. C. Leverton, Clerk. 1<:0 March Session - First Day Wednesday, the 19th day of March, 1986 ~ The Elgin County Council met this day at the Administration Building, at 10;00 A.M., in accordance with adjournment. The Warden in the Chair. ROLL CALL - All Members present except: Reeve Lavereau Reeve Black. Mr. Chuck Raven and Mr. Don Lemon, of Deloitte Haskins & Sells, the County auditing firm, were present. Mr. Raven addressed Council and briefly outlined responsibilities under The Municipal Act for the auditor. In addition, he reviewed the financial picture of the County for the year ending December 31st, 1985. Moved by Reeve Emerson Seconded by Reeve Stewart That the auditors be allowed to sit in on the Committee- Of-The-Whole. --..../ - Carried. Moved by Reeve Fischer Seconded by Deputy Reeve van Kasteren That we go into a Committee-Of-The-Whole. - Carr ied . Warden Purcell named Deputy Reeve Schaper as Chairman. The Committee rose without reporting. Moved by Reeve Perovich Seconded by Reeve Fischer That as the hour is now 12 o'clock noon, we continue on to conclude the business at hand. - Carried. ~. Moved by Deputy Reeve Mezenberg Seconded by Deputy Reeve Chute That we do now adjourn (12:12 P.M.) to meet again on March 19th, 1986 at 2:00 P.M. - Carried. Council re-convened at 2:00 P.M. ROLL CALL - All Members present except: Reeve Lavereau Reeve Black. FIRST REPORT - HOMES FOR SENIOR CITIZENS COHMI'f'fSE - (mailed) Moved by Reeve Ford Seconded by Reeve Stewart That the First Report of the Homes Eor Senior Citizens ~ Committee be adopted. ...; Cari' ied, - 2 - FIRST REPORT ~. LIBRARY COMMITTEE - (mailed) Moved by Reeve Pearson Seconded by Reeve Hodgson That the First Report of the Library Committee be adopted. - Carried. SECOND REPORT - LIBRARY COMMITTEE - (mailed) Moved by Reeve Pearson Seconded by Deputy Reeve van Kasteren adopted. That the Second Report of the Library Co~nittee be - Carried. FIRST REPORT - ROA05COMMITTEE - (mailed) Moved by Reeve Stewart Seconded by Reeve Marr That the First Report of the Roads Committee be adopted. - Carried. FIRST REPORT - PERSONNEL COMMITTEE - (mailed) Moved by Reeve Martyn Seconded by Reeve Pearson That the First Report of the Personnel Committee be adopted. - Carried. FIRST REPORT - PROPERTY COMMITTEE - (mailed) Moved by Reeve Emerson Seconded by Deputy Reeve Campbell That the First Report of the Property Committee be adopted. An amendment was ~ Moved by Reeve Fischer Seconded by Reeve Pearson That Item #7 of the First Report of the Property Co~nittee be deleted arid referred back to the Property Committee. '---' The amendment Carried. The original Report, as amended, was then voted upon and Carried. Correspondence was received from: 1. Mr. Dave Reid, with request for support for sixteen young people from Southwold Public School to attend the Canadian Orff Society Convention in Winnipeg, May 8th-11th, 1986. Moved by Reeve Pearson Seconded by Reeve Fischer That the request for a grant from Mr. Dave Reid re: Southwold Public School Orff Musical Group {Correspondence #1) be filed. '---' - Carried. 127 - 3- County Council, March 19th Session, 1986 Moved by Reeve Perovich Seconded by Reeve Martyn That we include the following organizations to be given a grant for 1986: -^ St. Thomas-Elgin Art Gallery $750. - DEFEA'fED. Moved by Deputy Reeve van Kasteren Seconded by Reeve Ford That an additional capital grant of S3,OOO.OO be included in the 1986 BUdget for the Elgin County Pioneer Museum. - Carried. Moved by Reeve Hodgson Seconded by Deputy Reeve Campbell That we delete the $10,000 grant from the 1986 Budget, previously approved for the Elgin Tourist Association. - DEFEATED. BUDGET REVIEW -/ Council reviewed the total 1986 Proposed Budget in detail and asked questions of the Chairmen of the various Committees and heard pre- sentations by the County auditor. Moved by Reeve Perovich Seconded by Reeve Marr That the 1986 Proposed Budget be altered as follows: ITEM -# 15 19 EXPLANATION INCREASE/DECREASE AMOUNT 29 Grants Elgin Manor - Operating County Library Increase Expenditures Decrease Expenditures Decrease Receipts Decrease Expenditures $ 3,000 77 ,370 38,685 20,520 - Carried. Moved by Reeve Neukamm Seconded by Reeve Pearson '--' That the 1986 Proposed Budget be further altered as follows: ITEM -# 24 EXPLANATION INCREASE/DECREASE AMOUNT Capital Loan Repayment - Principal Decrease Expenditures $40,000 - Carried. Moved by Deputy Reeve Lyle Seconded by Deputy Reeve Millman of up That we adopt the attached the County during 1986, requiring as follows: budget, for the lawful purposes a Net Levy of $3,415,436 made -/ EXPENDITURES LESS RECEIP'rs GROSS LEVY LESS APPLIED SURPLUS NET LEVY $13,269;868 9,592,803 $ 3,677 ,065 261,629 $ 3,415,436 28 - 4 -'- and that this sum be raised on all rateable property in the several municipalities of the County of Elgin, during the year 1986 for County purposes, and that this amount be levied on the several municipalities in the County of Elgin, on the basis of the appor- tionment, as determined under Section 365 of The Municipal Act and that a by-law adopting this budget and apportionment be prepared - COUNTY OF ELGIN - 1986 BUDGET 2 Supplementary Taxes 3 Recovery of Rentals 4 General Support Grant 5 Resource Equalization Grant 7 I.P.M. Recovery 8 Council Members and Local Boards 9 Administration Salaries 10 Administration Supplies and Service 11 Administration Buildings Maintenance 12 Court House Maintenance 13 Registry Office 14 New Administration Building - Operating 15 Grants 16 Miscellaneous 17 County Roads 18 Children's Aid Society 19 Elgin Manor - Operating 21 Terrace Lodge - Operating 22 Terrace Lodge - Debenture Payments 23 Bank Interest and Service Charges 24 Capital Loan Repayment - principal 25 Capital Loan Repayment - Interest 26 Taxes Written Off 27 Agriculture 28 Health Unit 29 County Library 30 Land Division 31 Social Services 32 Mosquito Control 33 Contingencies 35 Reserve for Capital Expenditures 36 Reserve for Hospital Capital Grant TOTALS FROM SURPLUS NET LEVY Moved by Reeve Marr Seconded by Deputy Reeve van Kasteren 1986 ESTIMATED EXPENDITURES $ 140,000 140,000 50,000 25,000 70,000 15,500 120,040 1986 ESTIMA'fED RECEIPTS $ 15,000 $ 77,820 201,800 212,918 26',000 11,000 45,000 14,000 2,960 84,000 1,000 5,408,800 4,195,800 115,643 1986 'fAX LEVY (15,000) ( 77 ,820 ) (201,800) (212,918 ) (26,000) 140,000 129,000 50,000 25,000 25,000 1,500 117,080 84,000 1,000 1,213,000 115,643 121,078 124,509 105,600 5,000 100,000 150,000 15,000 55,000 238,317 704,306 7,000 255,250 500 50,000 77,820 300,000 $3,677,065 (261,629 ) $3,415.436 That By-Law No. 86-14 -A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the March 19th Session, 1986- be read a first time. 2,733,416 1,391,426 105,600 30,000 100,000 150,000 15,000 55,000 238,317 846,806 25,000 981,000 2,612,338 1,266,917 25,000 142,500 18,000 725,750 500 50,000 77,820 300,000 $13,269,868 $9,592,803 - Carried. $13.269,868 $9,592,803 - Carried. lLi:I - 5 - County Council, March 19th Session, 1986 Moved by Deputy Reeve Millman Seconded by Reeve-Stewart That By-Law NO. 86-14 be read a second time. - Carried. Moved by Reeve Willsey Seconded by Reeve McCann That By-Law No. 86-24 be read a third time and finally passed. - Carried. Moved by Deputy Reeve DeKraker Seconded by Reeve McCann That we do now adjourn (4:40 P.M.) to meet again on March 26th, 1986 at 10:00 A~M. - Carried. .____-k-;/~~_.,.-<. A :J"'."....,,-/ R. F. Purcell, Warden. G. C. Leverton, Clerk. HOMES FOR SENIOR CITIZENS COMMITTEE REPORT MARCH SESSION FIRST REPORT To the Warden and Members of Elgin County Council, The Homes for Senior Citizens Committee reports as follows: 1. THAT a tequ~st_tb the Elgin County Council Property Committee be made for a storage area at the Administration building for the dormant files of the Homes. The area required would need to be locked and keys provided to the Director/Administrator. 2. THAT we recommend that Elgin County Council consider including the following amounts in their 1986 budget for the operation of the two Homes for Senior Citizens, exclusive of debentures: Elgin Manor Terrace Lodge Total Expendi tu res $2,810, 78b. 00 1,391,426.00 $4,202,212.00 Receipts $2,651,023.00 1,266,917.00 $3,917,940.00 Tax Levy $159,763.00 124,509.00 $284,272 .00 3. THAT the per; diem to be charged for Elgin Manor and Terrace Lodge residential care remain at $35.50 per day. All of which is respectfully submitted. t2i?-X' ;:.<<1 A. K. Ford Cha>r~' (' ~/.'- // -- .. /z/q;:.~:(t " , Ij/' 131 LIBRARY ~nMMITTEE REPORT March Session 1986 FIRST REPORT To the Warden and Members of Elgin County Council, The Library Committee reports as follows: 1. That County Council consider including an amount of $867,326 in their 1986 budget for the operation of the County Library department, requiring the County to provide $724,826. ALL of which is respectfully submitted. (Jw::____ - Don H P Ch . .. earson a~rman. I ~~~ LIBRARY COMMITTEE REPORT March Session 1986 SECOND REPORT To the Warden and Members of Elgin County Council, The Library Committee reports as follows: 1. That we recommend to the Personnel Committee that Mr. Tom Crossman be engaged to conduct a survey of the branch library system; providing that Mr. Crossman presents to the Library Committee an estimate of the cost of the survey and that the survey fee be approved by the Library Committee. 2. Miss 1986 That we recommend to the Personnel Committee that Timmermans be made a permanent employee as of January 1st, with appropriate benefits. 3. That we recommend that the County Library declines to take part in the Video Resource Pool as outlined in a letter of January 14th, 1986 for budgetary reasons. ALL of which is respectfully submitted. ~ Don H -------- Cha. . Pearson ~rman. ' /o/f~~ / 133 COUNTY OF ELGIN ROAD COMMI'M'EE FIRST REPORT MARCH SESSION 1 9 8 G TO THE WARDEN AND MEMBERS OF ELGIN COUNTY COUNCIL YOUR ROAD COMMITTEE REPORTS AS FOLLOWS: WE RECOMMEND. 1. That the sum of $ 500.00 be budgeted in 1986 for mosquito control. 2. That the rebate to Urban Municipalities be 25% of their Road Levy as in past years. 3. That the honorarium for the members of the St. Thomas Suburban Road Commission be $ 175.00 for the period of February 1, 1986 to January 31, 1987. 4. That the budget of the St. Thomas Suburban Road Commission in the amount of $291,500 as attached be approved. 5. That the attached budget in the total amount of $5,408,800 be approved and that a Resolution be passed adoptingastaternent of proposed wor~ of the normal portion of the budget in the total amount of $5,211,300 and the statement be forwarded to the Minister of Transportation and Communications for his approval. 5. That an application be made to the Minister of Transportation and Communications for approval of a supplementary Bylaw in the amount of $91,800 (subsidy) for supplementary road and bridge construction work. This amount has already been allocated to the County of Elgin by the Ministry of Transportation and Communications but .a formal application must be made to the Minister of Transportation and Communications by County Council. 7. That the County Road Levy for 1986 be $1,213,000 as contained in the Road Committee Budget dated February 21, 1986. ALL OF WHICH IS RESPECTFULLY SUBMITTED, ;///1< J!(,.'~;(- , CHAI N. ~/ - --;, ./' ' /~/3/.. ;><;:;;c~/ /' // ./ ./ "I.lll.U .006'OOO''lf ~ '006'no''lf .OOC'~~I'~f .ooo''7Z<,!'z 'ooc'IH'zf OO['~~l'~ 111l6'{)O(l'''' ~Plsqns JO ~~i1ll SIlOpP1~do, UO ~Plsqns S~l"q<QI lIJ'qin "0 .\l"lsqnS 1I0P"1011V .\PlsqnS TPl1JUI S~SO:) P1XM '(S"OH""~'lo)~^lP,'r'lO I<'^'''I l!"lIil1,'<1S 11'Hl"l 1I1'1111n.11sUo:J .OOO''Iz9'zf .OOO'9~[ . .OOO'Z6 1l1l1snoH'i' .\,),>u1\f:)1'1'I "'"10 SlU;mlSS,"SSY ,>l'l"U1"~ .OOO'9Ll'Z$ P"~\f""^O 'i' ;>lUl'1I""111"'H .OOl'IC~'lS ""'" '"^p",,r'lO 1""'''1 ~1I1pII'>"S - SJ.SOCI O::!XI.i .OOO'ZIl~'1 ........ G3::!N OOO''1S1'n alp JO"l.:lT '8UpJ'J"0S~ It'''ldsY1<1H10Il(H) .oor.'[,,)~ $ ........ O~~N nnn'~[\>'LZ n'[1 In %'1'1.[ .s""pPH '9"p"01l1l0111''''""uo:> (1) ......,11'>rQ01"^"111u1p""dSuOl11011SUO:) (e) .SNOLL\,:)0'l1V ;;OI~IlS SNOIJ.Y:JHiIll-lWOJ 'iI NOlJ,V.ulOdSNnf.L,m ;;lI.LSINIH .QII/ll "'''''''''q''-:i pdjOUmtl'o' .. 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SU01""""dQUO" };IlIsans SNOlJ.\I?INflHHOC)'iI NOlJ.YJ,lIO,tSNVl!J. dO XlUSlNUI .OOloUlIV,t:;ra UVOll NID'l3"-0};.mOOJ L8L .000'<:8('1$ ..... Supl1p.nsali: ~l""1dSV .104 <>lQeUl!^V ~<>N '000'00;: .. t:lOpi!:OOllV ""AOS'ISO:) P""M olD] p";q:nb;)lI .nOO'lll~'I$ ...................... 1lIlP";""~:l}l '1T"'1d.V 'ooCo~o'{$ :w:uiY .000'10t ................. uOPI!'JOIlVA.l:l!:lU="lddnS- .00['6'16 $ ................,..,........ S"SP1.%11 'il SP!!"lI - "lQ''1'PM.V .Lil~n9'NOIJ.::mll.LSNOO -ge/rt,(.1l!ruqa..-p"PU"""ir m:OWJ.lNd]OOVCIH Nl:Yl:-J.oO);J./IDO:J ., 5. CONSTRUCTION ROADS & BRIDGES Amended February 21/86. Available $1,050,300. 1. St. Thomas Suburban Road Commission Surveys & Land Purchase $ 3.000. 2. Surveys, Pre Engineering on Future Projects etc. ............. 40,000. 3. Land PUrchase including widening of Rd. 45 from Hwy. 73 to Rd. 40. Rd. 22 in Cone ~V, Rd. 26 St.. George Street and future wo'rk. ............... ............... ................. 65,000. 4. Engineering CUlvert Replacement Kent Aldborough townline Rd. 7 10,000. 5. Rd. 3 Aldborough. WardsvtlleBridge County of Elgin share of Joints in 15,000. 6. Rd. 22 Fairview Avenue ~ Engineering & Clean.up from 1985 .. 20,000. 7. Rd. 26 Yarmouth & SouChwold & St. Ceorge Street Engineering etc. 12,OOO~ 8. Rd. 25. 29, Yatmouth & Southwold _ Replacement of 3 Culverts 360,000. SUB- TarAL $ _ _52.~_, OOO~ ROAD CONSTRUCTION (A) Rd. ,45 from Rd. 40 westerly toward Luton approximately (Base coat of Asphalt only) & Engineering etc. on Rd. 45 from ~wy. 73 to Rd. 40. Preliminary Estimate .. $ 450,000. (B) Rd. 22 from Rd. Allowance between Conc IV _ V southerly as far as funds permit ....................................... 75,300. $1.050.300. TOTAL .' ASPI:lAL'l' HESUHI-'ACING 139 Amended February 21, 1986. At the present time of dropping world oil prices and the dropping Canadian dollar vs., the U.S., we do not knowhow much more the reduced dollar will cost us (i.e., American content, equipment, etc.) or if the oil price reduction will yivu u>; any reduction in tilu price of asphalt cement. (Asphalt cement may even cost more as the competition in Ontario is very limited at the present time.) L 2. (a) 3. Available Spending Level - $ 1,382,000. Roads are not in priority other than Road ~40 and Road #36 which aru lik..,ly of .:l highur priority than other roads. Road 36 - Yarmouth from south Limit of Sparta to Road 24. Road 40 - Malahide Township from Mount Salem to Road 42. 4.1 Km 320,000. (bJ Road 24 - Yarmouth from Road 36 easterly Road 14 ..:. Southwold-Dunwich from Road 13 to Road 9 and patch hill to Middl~miss Bridge (except Hwy. 401). 4. Road 42 - Malahide from Road 40 to Stalter GUlly. 6. 5. Road 44 - Bayharn from Highway 3 to Road 46 (surface treatment) Road 8 - Dunwich, surface treatment into Pearce Park. 7. 8. Road 13 - Dunwichfrom east limit of curb and gutter in Dutton to Road 14. (Needs Study Cost + 15%.) 3.0 Km 245,000. 1.5 Km 120,000. 4.9 Kin 480,000. SUB-TOTAL $1,165,000. 2.7 KIn 260,000. SUB-TOTAL $1,425,000. 1.2 Km 95,000. 0.85 Kin 83,000. 8.4 Km 704,000. Road 2 - Aldborough - From east limit- of West Lorne to Aldborough-Dunwich Townline. (Needs Study Cost + 15%.) 3.1 KID 245;000. Priorities to be set by late April, tenders called and paving work to start by May 20. 000'1 OOO'OT OOO'l. 000'0:;9 000'( 000'8 000'5 000'9~ 000'51 000'( 000'01 000'(> OOO'Ol "",,'I' OOO's 000'l1 ooo'n ooo'n H"lf "p~nCl [ ST"lIfJ,spue"",r,rs bu~>\~l'\; ~U"UI"'^"d 1 - """'."<>a 1~"j"'S -.1 ",,};l:)lll61t1 pile lqpu'ns ~ .~.~\l".'l I'lO"S ;'unT"SpU1!nIlTplI1!S l j',llTI'101<ll<OlIS 1 1"'"0J, TO~~UO:) ~"~U'tM - 3' &ul""'j:fns3l! F'A"~Cl 5 ~Pd ~ 10:flUO:) l$nO ( SP1!Oll 1"^"~:J 6I1TP"~n z "~U""""UT"f'I P"01:l F'^""Cl - 0 lll"lIQ";>~J. "':>"J:fns ~ ""U"U"lUT"f'I:f"P1nOllS [ 6UTd,,""S Z lU"U1"^"dOlS"l'"d"ll 1 ""U"""~U;l'\; Pl>Oll P""'''d -:::> nud:".:rdS P""M n- (""Ut'1I3:jU;"W) SlU~""s"",,5"u-t".70 l.- &uPU"1d "":fJ. 9- ""lI"U""ll't"W"P;SP"Ol! 5- ,,&"UT""O f'- 1.'1'1"""'" 1,''1''''.' DunlO:) SS1!;(n 1- "~lI"U~lIT"W "Pl'sp"'01:l '- a Sl.:r""'TO:) (';- sa6pps: 1- Sl.:m^ln:)ptrr'sabp.plI-\, ,,~ mt'llI11flOS 5VH011,I, "J$ NOIJ.VllJdO OI}O'OL OOO"OR '9Rfil'llh.:r""-1qa,'l -, 000'11> 000'81> OOO'STS 000'08S 000'051 000'6S1 000'6 ooo'n 000'1'1> OOO'ZS OOO'O( OOO'S( 000'98 OOO'<:fl 000'56 OM'on OOO'll OOO'Sl 000'06 000'001 000'1 000'1 OOO'S OOO'S OOo'\> OOO'~ 00O'9( 000'01- 000'51>1 000'S91 uno"'l [lOll""l' 000'6S 000'L9 OOO'H! 000'5[1 .\.LNOO:::> 03J.1iWI.1S;' <JH-! 50VOO NVIDlIl'lllS SVWOITJ. ',J.S (]NV .\;LNno..-' .!.'l')(]!1fl 3.'t'lVN:!J.NI1:'W ~S(,l .1~:;H.I.l!\',13,l avO<! 1-:1')'13 ,{C' }..1~1C'.) 141 COUN'rY OF ELGIN ROAD DEPARTMENT 1986 MAINTENANCE BUDGET February 21, 1986. COUNTY AND ST. THm1AS SUBURBAN ROADS Page 8. OPERATION 1986 ESTIMATED COUN'l'Y ST. THOMAS SUBURBAN ROADS F - Safety Devices {continued} - 4 Railroad Protection 45,000 41,000 4,000 6 Edge Marking 49,000 44,000 5,000 7 Stump Removal 25,000 25,000 TOTALS $1,912,000 $1,682,000 230,000 OOO'(af~ - U~&13 10 ^~'mo;,> (c;} ooo'rl $ - "~,u"uoa ~u"W"'::q~OlI t1-etn ~"'l~0 '9 - t101~"~UM<:>;") P"Oij t1l'!".HlqnS ""OlOW. .~s (t) :t10n~qp~"~a 9aG! ODD'UIE $ 9a6! S~n"t1"ij ~t1"'"'''';:q'l0ll 'lno'l'l1M NIO'90~ $ aWT.tp".u";roa OOO'Sl ("IlIT.t ""~~) sH1""'''l'l'lu"",,,.IPOij 000',( ;>"U<',.II1SUI SIlO"t1"n"O"~w OQ(I'L saS.Ino:;>6u,UTP.IJ. o(ls'a "'1'mo:) 0T11".IJ. J;'u<,'-o~-epan '\pn'lS "P""N (lOS'') OTPT'lI OOQ'n STOO,L OOO'Ll "orHO """".01 ("f,l'!.T"!) ^"t1pOll "pnpu:r l"fIH pm.- HI,,!! ;"""''''.1''''''''''-''''''','1-'''''''','''''''''' OOO'lL T""paT;) OOO'l"fT ""U"PU"~"!.IodriS 'l.WWLLS3011(,T NOI.J.Vl!:tdO ''>fl';T'lZ'\J1;'nJQ''..l ("GV"~ N\'Wll1>nls ~'1H(1IlJ. "JS "~""J.l.In(\.~1 (]\~1Jm,j,\(l ~[ :i.ll't"i:'I\;:i:!(I<I,^~i'~"'::l"._j(, .\Ull]", "r; <::17 ooo'oss 1alipng wq:mqnS UI "J.L::! 'S~.j<l,'1 'SdIllSll3rn= NOrSSIWWO:>avOON\'mIrlHI1SS\lWO!lJ."J.S '6 00' clNIO'lIml :'IAI.I.'ilI.r.SINIWav M3N o,tNI ONIAOW OJ. a:TJ.Vmll ~llmJ.laN"dX:;: 's OOS'~ SffiI!l.LltlN:'dX:;: O;r7.nlIS~1nS-NON Nn S".J.\[i1ffi1 N\[ij}jn -L 000'6 (SI'lf,lU!OOS'{.S"P1P1ll"!l<O_,cl<lV) '};ClJSs:nS WflWrX1JWNlj\f:;: OJ. mm.HON:'ldX:'rll:;:1IO "9 OO<';'Ll "S.I.OO.\'1<1 NV"T<l "^Y.iI"T :1.:>rs "S 00<';'1 '.)J,<I 'SdIHS>I:.laW:.JW "~ oos'n -''IN\l1ms~n ;.J.J'lllJ\iTJ "r 005'1 ':;>'1.:;: 'S:;:J,lflS ,,".I,]'1.1.),ISOIl NOr.T.N1f1NO.) 005'1> "NOj.!.V!IV<!3ll<l TI01,l};,!" 1,I{).-I :;:::n.uoS;:ru:;:'];11K!>I.-TS:;:=J':>:'l^JJ.VM.T.SINIWOV"1 (t-jJ.VWIJ's::l ')11(.[ '<)B(.T'T<::":<Pn.r<Pd SNOLl.v.'HlntMn' ']~N N"J.l.V,I,'I<'.;"~l\~!.I. ,,<l-All.I'<;lNIW ,m.!, "I>! <1:-!:U<ll:"lOS .lnN '".r-!_!,J :i:::iXiliii"'lW,l ~~~~~~~~~.T-. MI;_II_Ll.'I\!.I:"'l'''.''"' IJ""-I:! S"H -"1 44 11. ST. THOMAS SUBlJRBAN ROAD COMMISSION BUDGET FEBRUARY 21/86. As of January 1/86 the St. Thomas Subur~an Road Commission has control of 49 km. of the 478 km. of the total County Road System or approximately 10"4 of the System. There is approximately 42 km. of paved road and 7 krn. of gravel road. The total St. Thomas Suburban Road Cqmmission Budget is estbnated at $290,000 being approxUnately 6% of tqe total County Budget (ocher than New Machinery Purchase). This percentage is used as an apportionment for overhead between the County and the Suburban Road System. CONSTRUCTION Surveys, Land Purchase, etc. $ 3.000 FIXED COSTS Total 34,000 230,000 23.000 $290,000 Drainage Assessments Maintenance OVerhead (6% of County estimate) Items not subsidized by MTC 1.500 Calculation of Amount Payable by City of St..~homas toward St. Thomas Suburban Road Commission Subsidy on Operations Expenditures of $290,000 is 77% or Balance to be divided between County of Elgin and City of St. Thomas 1s Add Items Not Subs1dlzed 223,300 66,700 ~ $ 68,200 Share of City of St. Thom4ll . 34,100.00 Add Oef1clt for 1985 9.107.27 Total Required $ 43,207.27 ~ Mill from City of St. Thomas will provide $ 43,200.00 Deficit to 1987 7.27 9v~ 'OOO'O(Z$ 'OOO'S 'ooo'!, '000'1 '000'01 '000'[ 000'59 '000'( 'ooa's 'Ooo'S '000'91> 'OOO'ST '000'( '000'01 '000'1t '000'01:" '000'1> 'OOO'S 'OOO'ZI ~ 6upp~ ar,p3: 9- uoqocqO:::dprCl:rn'"ll ,,- TT1?ll ",,!n~ 1:'" Sl"ufil'Sput! su6,S z- fiu-pr.::n'W;jU=M'<l '[- s"':)1^"a l\V'll"'S -" (",a;l;J;jq&TNpu-el\qpU1?;jf, 1'- ( ( MUa"l"'''''R f- ( ( 6u111t'S pU1!f"'H'''''S Z.,- ( ( DuTI'IOIdMo"S T- !'noJ. 10:11"0;);:;;1,,11111 -::I "lIlPd ,- TO.:nUO:)lsnO ,- "P"WI T"^",'!) r,llll"'.l~\ """>'''''OI\'T\'I<I 1'''<>lI '["^l:';:~ - 0 ;jU"""!"""J. """1;m5 \t- a::>"""''"''1''w''''p,n045 1:- f,uTd""",S Z- S;jll","a,,,,.! <r.! S.I1ed"ag T- "O""''''';jU1PWPl'OllP''^'',f-;) a::>m>"alU,<'W ."PTsP"Oll S- ",r,rup'.IO It- 6u1;qsn"gpu"fiuT:rln;Ja":IJ, 1:- fiup.n:)SS"e.TO T- a"""""""u',,waPTSp<1Oll-!I :;.;r"AT":) l- S;:>fipT.TI! T- S"''''^Tn;Jpu" ",,6pT.TI1_IJ J.Nno,,"f 2;1NVN:;!,1,lHVW '9961'LkI"ruq"" m~l.[.v'J:"''J .1.::J:x!flll NO)!'ll'IWWOJ r]1;{<"l>! rru\1>1flflfl$ 5\fHOIIJ. -,IS ~I PERSONNEL COMMITTEE REPORT March 19th Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That the arrangements for providing consulting ser- vices by CrossmqnAssociates outlined by letter, dated February 13th; 1986~ are acceptable and that copies be forwarded to all Members of Council for their information. Further that the Clerk furnish a letter accepting the terms. 2. That-the Clerk-Treasurer has been authorized to pay the first installment of $3,000 to Crossman Associates for con- sulting services. 3. Thatwerecorrunend to County Council that all County personnel i~cluded in the P.M.A. Report be granted a 5% raise effective January 1, 1986; that the P.M.A. Report be implemented June 1,1986 as presented; and that a further salary increase of 5% be implemented January 1, 1987. This will cover the period fromJanuaryl,1986 to December 31, 1987. 4. That we recommend that Crossman Associates be engaged to create a grid system for the wages for the Registered Nurses at the Homes and the part-time staff for the Branch Libraries and that the estimated cost be approved and paid for by the respective Committees. 5. That by~laws be prepared and presented to the March 26th; 19868e5sion of .Council, to authorize the Warden and Clerk tosignagreemeots with the Union representing the full time Library Staff and the Association representing the hourly- rated Roads Staff. ALL of which is respectfully submitted. /.:f/";z/ n w. A M t '/'" I.. . ar yo Chairman. ' I ~ /--7// ' ~j-::-Y.-> //'''. -./ / // ,__',.:."-.~ c'{:/ / .-' (/ 147 PROPERTY COMMITTEE REPORT March 19th Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The Property Committee reports as follows: 1. That the Library Committee continue to be charged $20.00 per month for use of the garage to store the van. 2. That the quotation of Control Systems (Ontario) Inc. to supply and install thermostats to control force flow units in the new Administration Building entrances at a price of $200 each unit has been accepted. 3. That the request for use of a storage area by the Homes for Senior Citizens in the new Administration Building has been approved and the Director be asked for the size they would require. 4. That the quotation from Elgin Electric Ltd. for supplying and installing lights for the flags on the front entrance to the new Administration Building, in the amount of $259.00 has been accepted. 5. In order to reduce the outstanding deficiencies in the new Administration Building the contractor has been direc- ted to fasten the Council desks down permanently and have the trim fastened. 6. That the Clerk has been authorized to use the care- takers from the Court House for use in the new Administration Building on a when and as required basis. 7. That we recommend that County Council consider including an amount of $14,236.3D, plus provincial sales tax, in the 1986 budget to provide office furnishings and accessor- ies for the Warden's private office and conference room, and that the Council Members visit Huston's to inspect the proposal on March 19th, 1986 at 1:15 P.M. 8. That we recommend that Council consider including the following amounts in their 1986 Budget: EXPENDITURES RECEIPTS LEVY Registry Office Maintenance Court House Maintenance Administration Buildings 9 Gladstone Avenue 79 Stanley Street 450 Sunset Drive Recovery of Rentals Reserve for Capital Expenditures S 15,500 70,000 $14,000 45,000 S 1,500 25,000 25,000 120,040 2,960 77 ,820 25,000 117,080 (77,820 ) 77,820 77,820 ALL of which is respectfully submitted. :r c k. t :--Emc::soo , Chairr:lan. ~ ' ~ "'-~ * Tt-~m 1<7 ,.'''<:0 "",,,,,.4,,,'" h" COUNTY OF ELGIN BY-LAW NO. 86-14 "A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE MARCH 19TH SESSION. 1986." WHEREAS by Section 9 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of a municipal corporation are to be exercised by its council; and WHEREAS by Subsection 1 of Section 103 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of every Council are to he exercised by By-Law; and WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law. NOW THEREFORE the Municipal Council of the Corpora~ tion of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the Corpo- ration of the County of Elgin in respect of each recommen- dation contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meetings held during the March 19th, 1986 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 19th day of March, 1986. READ a second time this 19th day of March, 1986. READ a third time and finally passed this 19th day of March, 1986. --7 ~^-<c_ _< < y,.._ G. C. Leverton, Clerk. ,//.. / ..-/ /~ ///// 'J'/ /d,c<CC:c<' / /,.-/.R. F / . Purcell I-Jarden. ' ,.." March 26th Session - First Day Wednesday, the 26th day of March, 1986 The Elgin County Council met this day at the Administra- tion Building, at 10:00 A.M., in accordance with adjournment. The Warden in the Chair. ROLL CALL - All Members present except: Reeve Martyn Reeve Stewart Reeve Black Reeve Bradfield. Moved by Reeve Marr Seconded by Reeve Perovich That the minutes of the February 1986 and the March 19th, 1986 Sessions of the Elgin County Council be adopted. - Carried. COMMT~TEE COMMUNICATIONS AGRICULTURAL COMMITTEE 1. Douglas J. Wiseman, M.P.P. Lanark, with request for com- ments re; the Drainage Act. 2. R. D. McLaren, Chief Weed Inspector, advising. that the annual Weed Inspector's Conference will be held Wednesday, April 23rd and Thursday, April 24th. 3. Ontario Vegetation Management Association with request for membership and advising that the annual conference will be Wednesday, April 2nd, at the Paddock Lounge, Western Fairgrounds. COUN~V GOVERNMENT COMMITTEE 1- promote area. Helen Smith, Warden of Oxford County, with resolution to and encourage industry to locate in the tobacco growing 2. appointee 1st, 1986 Minister of Citizenship and Culture with to the Ontario Library Service Board for to March 31st, 1987. request for an the term April 3. county of Essex with resolution requesting the Minister of Natural Resources to make funds available on an emergency basis for the temporary and long term construction of shoreline areas; in view of the high probability of severe flooding. 4. Talbot Trail Committee with resolution to alter the name of the Talbot Trail to Talbot Trail Parkway. COUN~Y ROADS COMMITTEE 1- lease re: Township The university property owned of Yarmouth. of Western Ontario with request to renew by the County in Concession I, in the 2. Ontario Good Roads Assoc~ation with the fOllowing: ( 1) (2) (3 ) Announcement re: 1986 T. J. Mahony Road School May 4th - May 7th inclusive. Announcement re: 1986 c. S. Anderson Road School May 4th - May 7th inclusive. Announcements re: Grader operator Upgrading Programme at the Elgin County Garage, May 12, 13 and 14, and at the Sheridan College of Applied Arts and Technology May 26th - May 29th inclusive. COUNTY ROADS COMMITTEE ~ continued - 2 - 3. Ministry of Transportation and Communications with the fallowing Memos: (1) (2) (3) No.86~1,re: Maximum Subsidizable Rates for Municipally- owned Equipment effective January 1. 1986. No.86~2 announcing the retirement of W. W. Osborn (Bill) as Municipal Engineer and the appointment of W. Simms (Wayne). No. 86~3re: Traffic Control Devices Eligible for Subsidy. '-../ 4. Township of Yarmouth with notice of the passing of By-Law No. 2930, urtderSectiori 34 of The Planning Act, 1983. 5. cerning 1986 at 1. struction Lodge. 1. Michael House. Township a proposed 7:30 P.M. of Yarmouth with notice of public meeting con- Zoning By-Law amendment to be held March 17th, HOMES FOR SENIOR CITIZENS COMMITTEE Township of Malahide with resolution passed reI the con- of a sidewalk east from the Town of Aylmer to Terrace PROPERTY COMMITTEE Ministry o~ the Attorney General with a copy of a reply to P. O'Dea reI update on the activities to Elgin County Court ~- 2. Jeff Pinkney. Census Area Manager, Elgin/Kent with request for office space in the St. Thomas area. 1. etc. : (i) (ii) (Hi) ( iv) (v) (vi) (vii) ~ From. the..'foJ.lowing municipalities with planning notices Township of Bayham with copy of By-Law No. 2258 amend- ing'~heir'Official Plim. Township of Malahide with copy of proposed Official Plan. amendment. Village of Rodney Committee of Adjustment with notice of heari~gre: minor variance. Township of Yarmouth with notice of the passing of z6n~qgBY~Law No. 2929; three notices of pUblic meet- ings'.retproposed zoning by-law amendments; and pro- posed. Official Plan amendment. Township of Aldborough with three notices of public meetingsre: proposed official plan and zoning by-law amendments. Village of Port Stanley with two notices of pUblic hearingsre: minor variances. Town of Aylmer with two notices of public hearings re: minorvarlances. 2. Ont'ari6M~~icipal Board with copy of decision re: Land Division appea+ (Robert J. Ketchum). 3. Bank of Moritreal with notices of Loan Interest Rate change as follows: Effective February 14th, 1986 - increase 3/4% to 13% Effective March 14th, 1986 - decrease 1/2% to 12 1/2%. 4. Minist~r qfConsumer and Corporate Affairs with apprecia- tion for a coPy of the letter in favour of the Farmer's Creditors Arrangement~Act and forwarding a copy of the report on Bankruptcy and Ins01yency. 5. of Health budget in The has the E19in~St. Thomas Health Unit advising that the Ministry approved an increase in the previously approved 1985 amount of $29,111 with the County's share being $4.354. 151 - 3 - County Council, March 26 Session, 1986 FILED - continued 6. The Canadian Federation of Independent Grocers with a Fact Sheet setting out recommendations re: the sale of beer and wine through grocery stores. 7. Minister of Tourism and Recreation with request for some souvenirs of the County's Bicentennial activities, for encasement in a Time Capsule. 8. John Wise. M.P. Elgin, acknowledging a copy of the letter dated February 21st to Premier Peterson (insurance). 9. the copy province R~ K. McNeil, M.P.P. Elgin, expressing appreciation for of a letter sent to the Honourable David Peterson re; being a co-insured with municipalities etc.. 10. Bell Canada with copy of -Notice to Subscribers. as directed by the Canadian Radio-Television and Telecommunication Commission. 11. The University of Western Ontario with appreciation for reception of delegation at grant session. 12. Ministry of Community and Social Services with a copy of the new French Language Services POlicy. 13. (Site as of Minister of Municipal Affairs advising that Plan Control) and 73(2) of The Planning Act are March 1st, 1986. Sections 40 now effective 14. Family and Children's Services of St. Thomas and Elgin with allocation of Children In Care to January 31st, 1986. 15. The President and Vice~Chancellor of The University of Western Ontario with appreciation .forreception of delegation -and relationship 8stablishedbetween the University and the County. 16. Elgin and St. Thomas Housing Authority with reply to the letter from Mr. Stephens re; housing in East Elgin and forwarding a copy of a News Release outlining a series of housing initiatives. 17. The University of Western Ontario expressing appreciation for the advice re: $2,000 1986 grant. 18. Wilfrid Laurier University with appreciation for advice re: 1986 scholarships. 19. Ministry of the Attorney General with information on the Community Justice Week. 20. County of Huron advising that the annual golf day will be held July 30th and the Warden's Banquet on November 7th, 1986. 21. Jim McGuigan, M.P.P., acknowledging receipt of letter re: liability insurance sent to the Premier. 22. Minister of Municipal Affairs with information on the 1986 Unconditional Grants Program. 23. Ministry of Energy with notes for an address made by the Minister to the Ontario Municipal Electrical Association and the Association of Municipal Electrical Utilities Joint Annual General Meeting - March 3rd, 1986. 24. Mr. Harry O. Alward extending appreciation to Warden Purcell for attending his retirement party February 21st, 1986. 25. Aylmer and East Elgin Agricultural society with apprecia- tion for past grants. 26. Elgin County Board of Education acknowledging receipt of the resolution re: liability insurance. - 4 - FILED continued 27. Minister of Government Services thanking the County for the letter re: the supply of water and sewage services beyond the ariginaltwa year period. 28. St. Thomas-Elgin Debt Counselling Service with apprecia- tion for 1986 grant. '-.-I 29. Family and Children's Services of St. Thomas and Elgin with Allocation of Children In Care and Financial Statement to February 28th, 1986. AD HOC INSURANCE COMMITTEE 1. City of Chatham with resolution re; the high cost of liability insurance. 2. Ministry of Municipal Affairs with questionnaire re: lia- bility insurance. 3. Ministry of Community and Social Services advising that liability insurance is available through a recently-formed Associa- tion of Insurance Companies and the firm of Reed Stenhouse Limited will act as underwriting agents. Moved by Deputy Reeve Wakeling Seconded by Reeve Pearson '- That the disposition of the Communications mailed pre- viously be approved as follows; Agricultural Committee - #1-3 inclusive County Government Committee ~ #1-4 inclusive County Roads Committee - #1-5 inclusive Homes for Senior Citizens Committee ~ #1 Property Committee - #1-2 inclusive Filed - #1-29 inclusive Ad Hoc Insurance Committee ~ #1-3 inc. County Council - #1-6 inclusive. - Carried. DELEGATIONS Three members of the Board of Directors of Women's Place were pre- sent and it was moved by Reeve Neukamm that they be now heard. An appeal was made to Council to extend the funding over the present fourteen days at $23.30 per diem, to $25.00 per diem and a maximum of forty-two days. They were not aSking that the maximum $14,000 per annum be increased. Several questions were fielded by the delegation and Warden Purcell referred the matter to the Social Services Committee for a recommendation. FIRST REPORT - COUNTY GOVERNMENT COMMITTEE - (mailed) Moved by Reeve Neukamm Seconded by Deputy Reeve Campbell That the First Report of the County Government Committee be adopted. - Carried. FIRST REPORT - COUNTY ROADS COMMITTEE - (mailed) Moved by Reeve Ford Seconded by Reeve Perovich That the First Report of the County Roads Committee be adopted. - Carried. 151 - 3 - County Council, March 26 Session, 1986 FILED - continued 6. The Canadian Federation of Independent Grocers with a Fact Sheet setting out recommendations re: the sale of beer and wine through grocery stores. 7. Minister of Tourism and Recreation with request for some souvenirs of the County's Bicentennial activities, for encasement in a Time Capsule~ 8. John Wise, M.P. Elgin, acknowledging a copy of the letter dated February 21st to Premier Peterson (insurance). 9. the copy province R. K. McNeil. M.P.P. Elgin, expressing appreciation for of a letter sent to the Honourable David Peterson re: being a co-insured with municipalities etc.. 10. Bell Canada with copy of -Notice to Subscribers. as directed by the Canadian Radio-Television and Telecommunication Commission. 11. The University of Western Ontario with appreciation for reception of delegation at grant session. 12. Ministry of Community and Social Services with a copy of the new French Language Services POlicy. 13. (Site as of Minister of Municipal Affairs advising that Plan Control) and 73(2) of The' Planning Act are March 1st, 1986. Sections 40 now effective 14. Family and Childrenls Services of St. Thomas and Elgin with allocation of Children In Care to January 31st, 1986. 15. The President and Vice-Chancellor of The University of Western Ontario with appreciation for reception of delegation and relationship established between the University and the County. 16. Elgin and St. Thomas Housing Authority with reply to the letter from Mr. Stephens re: housing in East Elgin and forwarding a copy of a News Release outlining a series of housing initiatives. 17. The University of Western Ontario expressing appreciation for the advice re: $2,000 1986 grant. 18. Wilfrid Laurier University with appreciation for advice re: 1986 scholarships. 19. Ministry of the Attorney General with information on the Community Justice Week. 20. County of Huron advising that the annual golf day will be held July 30th and the Warden's Banquet on November 7th, 1986. 21. Jim McGuigan, M.P.P., acknowledging receipt of letter re: liability insurance sent to the Premier. 22. Minister of Municipal Affairs with information on the 1986 Unconditional Grants Program. 23. Ministry of Energy with notes for an address made by the Minister to the Ontario Municipal Electrical Association and the Association of Municipal Electrical Utilities Joint Annual General Meeting - March 3rd, 1986. 24. Mr. Harry O. Alward extending appreciation to Warden Purcell for attending his retirement party February 21st, 1986. 25. Aylmer and East Elgin AgriCultural Society with apprecia- tion for past grants. 26. Elgin County Board of Education acknOWledging receipt of the resolution re: liability insurance. 153 - 5 ~ County Council, March 26 Session, 1986 FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE _ (mailed) Moved by Reeve Ford Seconded by Deputy Reeve Chute '--./ That the First Report of the Homes for Senior Citizens Committee be adopted. - Carried. FIRST REPORT - PROPERTY COMMITTEE The First Report of the Property Committee was presented by Reeve Emerson. Moved by ~Reeve Emerson Seconded by Reeve Perovich That the First Report of the Property Committee be adopted. An amendment was _ Moved by Reeve Pearson Seconded by Deputy Reeve van Kasteren '-.../' That the money for the furniture being purchased for the Warden's Office be taken from the Property Capital Budget. - Carried. The original Report, as amended, was then voted upon and Carried. Moved by Reeve Neukamm Seconded by Deputy Reeve Lyle That Deputy Reeve Wakeling be appointed as the County's representative to the Ontario Library Service-Thames Regional Board for the year 1986 and that she be paid the usual committee per diem and mileage for attending. - Carried. Moved by Reeve Ford Seconded by Reeve Willsey That the Statement of Proposed Work and Expenditures in the amount of $5,211,300 on the County of Elgin and St. Thomas Suburban Road Commission Road System as recommended in the First Report of the County of Elgin Road Committee and detailed in Resolution 4 and 5 be forwarded to the Minister of the Ministry of Transportation and Communications for approval. - Carried. Moved by Reeve Perovich Seconded by Reeve Ford That an application be made to the Minister of Transportation and Communications for a supplementary expenditure in the amount of $45,000 expenditure for geotechnical and engineering studies on pipe arch culverts as recommended in the First Report of the County.Road Committee to the January 1986 Session. - Carried. .~ - 6 - Moved by Reeve Neukamm Seconded by Reeve Marr That an application be made to the Minister of Transportation and Communications for a supplementary expenditure in the amountof~lOl.OOO expenditure for supplementary road and bridge construction work on County of Elgin roads in 1986. '-" - Carried. COUNCIL COMMUNICATIONS 1. Association of Municipalities of Ontario announcing a ooe- day seminar on -Implementation of Municipal Emergency Plans., April 18th, 1986, in Barrie. 2. Office of Consolidated Hearings with dates and locations re: hearings for the proposed Ontario Hydro Transmission System Expansion Program. 3. Ontario Hydro with information re: proposed alternate to be presented by certain parties at the London hearings, and revised summaries of the environmental rankings for London Area TS, Parts 1 and 2 together with parts of the London Area Transformer Station site selection objective statements. 4. Attorney General requesting the County's participation in Community Justice Week April 13-19. 1986. ~ 5. Ministr~,of, Community and Social Services requesting con- sideration to ensure maximum funding to shelters for battered women. 6. Young Women's Christian Association with request to address Council and appeal decision to alter funding Women's Place~ Moved by Reeve Perovich Seconded by Reeve Fischer That the fOllowing Council Correspondence numbered 1, 2, 3 and 4 be filed. - Carried. Correspondence #5 and 6 were referred to the Social Services Committee. Moved by Reeve Lavereau Seconded by ReeVe Hodgson Tha~ we do now adjourn (10:51 A.M.) to meet again on March 26th, 1986, at 2:00P.M. - Carried. Council reconvened at 2:03 P.M. ROLL CALL - All Members present except: Reeve Stewart Reeve Bl.3.ck Reeve Bradfield. FIRST REPORT -AD HOC INSURANCE COMMITTEE The FirstReport6~the Ad Hoc Insurance Committee was presented by Reeve Pearson and adopted on motion of Reeve Pearson and Reeve Lavereau. FIRST REPORT _ AGRICULTURAL COMMIT'rEE The First Report of the Agricultural committee was presented by Reeve Perovich and adopted on motion of Reeve Perovich and Reeve Ford.; 155 - 7 - County Council, March 26 Session, 1986 FIRST REPORT - SOCIAL SERVICES COMMITTEE The First Report of the Social Services Committee was presented by Reeve Lavereau and adopted on motion of Reeve Lavereau and Reeve Pearson. ~ Reeve Hodgson addressed Council indicating that the pay- ments of the school board levy was being requested prior to the last day of the month even though it was a banking day, but the Board of Education employees would not he working. Reeve Martyn elaborated indicating that it was felt that the Liaison Committee to the Board of Education should pursue this for the future. Warden Purcell referred this to the Liaison Committee. Moved by Deputy Reeve Mezenberg Seconded by Reeve Fischer That By-Law No. 86-15 -Being a By-Law to Authorize Grants to be Made to Various Organizations, Corporations, Institutions, Etc., During 1986- be read a first time. - Carried. Moved by Reeve Marr Seconded by Deputy Reeve Lyle '-../. That By-Law No. 86-15 be read a second time. - Carried. Moved by Reeve Fischer Seconded by Deputy Reeve Mezenberg passed. That By-Law No. 86-15 be read a third time and finally - Carried. Moved by Deputy Reeve Chute Seconded by Deputy Reeve van Kasteren That By-Law No. 86-16 -Being a By-Law to Authorize the Warden and Clerk to Sign an Agreement Between the Corporation of the County of Elgin and the Corporation of the Township of Yarmouth Re: Maintenance to the Road Allowance Between Concessions III and IV, Between Road 36, in the Hamlet of Sparta, and CatfiSh Creek, in the Township of Yarmouth- be read a first time. '-../ - Carried. Moved by Deputy Reeve DeKraker Seconded by Reeve McCann That By-Law No. 86-16 be read a second time. - Carried. Moved by Deputy Reeve Campbell Seconded by Reeve Ford passed. That By-Law No. 86-16 be read a third time and finally - Carried. Moved by Deputy Reeve Lyle Seconded by Reeve Lavereau That By-Law No. 86-17 -Being a By-Law to Authorize the Warden and Clerk to Sign a Lease Between the University of Western Ontario on Approximately Ten Acres of Land in the Township of Yarmouth- be read a first time. - Carrie<J. - 8 - Moved by Deputy ReeveWakeling Seconded by Reeve Hodgson That By~Law No. 86-17 be read a second time. - Carried. Moved by Deputy Reeve Schaper Seconded by Reeve Lavereau '-" That By-Law No. 86-17 be read a third time and finally passed. - Carried. Moved by Reeve Martyn Seconded by Deputy Reeve Wakeling That By-Law No. 86-18 -Being a By-Law to Authorize the Execution of a Collective Agreement Between the Corporation of the County of Elgin and the Elgin County Road Employees' Association- be read a first time. - Carried. Moved by Deputy Reeve Lyle Seconded by Reeve Lavereau ~- That By-Law No. 86-18 be read a second time. - Carried. Moved by Reeve Marr Seconded by Reeve Fischer That By-Law No. 86-18 be' read a third time and finally passed. - Carried. Moved by Reeve McCann Seconded by Deputy Reeve Millman That By-Law No. 86-19 ~Being a By-Law to Authorize the Execution of a Collective Agreement Between the Corporation of the County of Elgin and the Canadian union of Public Employees with Respect to the corporation1s County Library Employees. be read a first time. - Carried. Moved by Reeve Lavereau Seconded by Deputy Reeve Campbell That By~Law No. 86-19 be read a second time. - Carried. Moved by Reeve Lavereau Seconded by Reeve Ford That By-Law No. 86-19 be read a third time and finally passed ~ - Carried. Moved by Reeve Willsey Seconded by Reeve Neukamm That By-Law No. 86-20 -Being a By-Law to Establish the Remuneration to be Paid to the Warden, council Members and County Officials for Attending Conventions. be read a first -time. _ Carried. 157 _ 9 - County Council, March 26 Session, 1986 Moved by Deputy Reeve DeKraker Seconded by Deputy Reeve Mezenberg That By-Law No. 86-20 be read a second time. - Carried. Moved by Reeve Perovich Seconded by Deputy Reeve Mezenberg That By-Law No. 86-20 be read a third time ~nd finally passed. - Carr ied . Moved by Deputy Reeve DeKraker Seconded by Reeve McCann That By-Law No. 86-21 -Being a By-Law to Establish the Percentage Share of Each Municipality Within the County of Elgin and Amount Required for County Purposes for the year 1986- be read a first time. - Carried. Moved by Reeve willsey Seconded by Reeve Martyn That By-Law No. 86-21 be read a second time. Carried. Moved by Deputy Reeve Millman Seconded by Deputy Reeve Wake ling That By-Law No. 86-21 be read a third time and finally passed. - Carried. Moved .by Deputy Reeve Chute Seconded by Reeve Emerson That By-Law No. 86-22 .Being a By-Law to Amend By-Law No. 84-9 to Provide for Fringe Benefits to All Employees Who Are Considered in the Management Category. be read a first time. - Carried. Moved by Reeve Emerson Seconded by Deputy Reeve Chute That By-Law No. 86-22 be read a second time. Carried. Moved by Deputy Reeve Chute Seconded by Reeve Emerson That By-Law No. 86-22 be read a third time and finally passed. - Carried. 'Moved by Reeve Ford Seconded by Reeve Perovich That By-Law No. 86-23 -Being a By-Law to Amend By-Law No. 84-10, a By-Law to Provide for Fringe Benefits to All Employoos '-/' Who Are Not Covered by a Collective Agreement or Included lnthe Management Category. be read a first time. - Carried. - 10 - Moved by Reeve Perovich Seconded by Reeve Pearson That By-Law.No. 86-23 be read second time~ - Carried. Moved by Deputy Reeve Schaper Seconded by Reeve Hodgson '--" passed. That By-Law No. 86-23 be read a third time and finally - Carried. Moved by Deputy Reeve Campbell Seconded py Reeve Ford ThatBy~LawNo. 86-24 -Being a By-Law to Establish Rates of Pay for Part Time Employees. be read a first time. - Carried. Moved by Deputy Reeve.Chute Seconded by Reeve Emerson That By-Law No. 86-24 be read a second time. - Carried. Moved by Reeve Emerson Seconded by Deputy Reeve Chute passed. That By-LawNo.86~24 be read a third time and finally - Carried. Moved by Deputy Reeve Campbell Seconded by Reeve Perovich That By-Law No. 86-25 -Being a By-Law to Establish the Salaries of Various positions of the County of Elgin- be read a first time~ - Carried. Moved .by Reeve Harr Seconded by Deputy Reeve Lyle That By-Law No. 86-25 be read a second tune. - Carried. Moved by Reeve Perovich Seconded by Reeve Lavereau That By-Law No. 86-25 be read a third time and finally passed. - Carried. Moved by Deputy Reeve .Mezenberg Seconded by Deputy Reeve Campbell That By-Law No. 86-26 .Being a By-Law to Establish a Pay Schedule for Employees.Coveredby the Job Evaluation Scale, Other Than Certain Roads Department Employees. be read a first time. - Carried. 159 - 11 - County Council, March 26 Session, 1986 Moved by Reeve Fischer Seconded by Reeve Perovich That By-Law No. 86-26 be read a second time. ~ Carri~d. ---' Moved by Reeve Perovich Seconded by Deputy Reeve Mezenberg passed. That By-Law No. 86-26 be read a third time and finally - Carried. Moved by Reeve Perovich Seconded by Reeve Neukarrun That By-Law No. 86-27 MA By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the March 26th Session, 1986~ be read a first time. - Carried. Moved by Deputy Reeve van Kasteren Seconded by Reeve Pearson That By-Law No. 86-27 be read a second time. - Carried. Moved by Deputy Reeve SChaper Seconded by Reeve Perovich passed. That By-Law No. 86~27 be read a third time and finally - Carried. Moved by Reeve Pearson Seconded by Deputy Reeve Wakeling That we do now adjourn (2:32 P.M.) to meet again on Wednesday, April 16th, 1986 at 10:00 A.M. - Carried. ~~c~ G. C. Leverton, Clerk. R. F. Purcell, Warden. COUN~V ~OVF.RNMENT COMMITTEE REPORT March 26th Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1. That we recommend that the Parking By-Law be amended to provide for the removal or impounding of vehicles for parking illegally on County Roads. 2. That the letter from Dorothy Sadler re: boycotting South African products be filed and copies of the brochure be made available to Council. 3. That the quotation of Aylmer Express in the amount of $4.50 per printed page be accepted for printing the annual County proceedings and supplying 100 bound copies of same. 4. That the resolution from the County of Oxford (Corre- spondence #1) be endorsed. 5. That. the appointment to the Ontario Library Service Board be referred to the Library Committee for a recommendation. 6. That the resolution from the County of Essex (Corre- spondence #3) re: funds for flooding be endorsed. 7. That the resolution from the Talbot Trail Committee (Correspondence #4) be filed. 8. That the request to prOClaim a week as "Respect For Life Week" be filed. ALL of which is respectfully submitted. / ;-"w'( i / E. Neuk /("~(t",,,{<:? Ch. amm, /~:??,( aJ.rman. ~ /'/~) ./ . - ","I" y/ ~7r~ /, 161 COUNTY OF ELGIN ROAD COMMIT'l'EE ~ 26th session, 1986 FIRST REPORr TO THE WARDEN AND MEMBERS OF COUNTY OF ELGIN COUNCIL YOUR ROAD COMMITTEE REPORTS AS FOLLOWS : 2. We have purchased from Ross E. Wilson International of Glencoe, two Case International Model 585 tractors and two rear DlOunt 8 footTAARUP mowers at a net price of $33,812.00 (including Provincial Sales Tax) with the trade~in of two 1970 John Deere 1020 tractors. The old mowers were kept for parts. Delivery of the new tractors and mowers is expected by the end of April. 2. We have accepted a quotation from Ibis Products Limited of Niagara Falls to rebuild our 1966 Wald Pavement Marker at $37,855 plus Provincial Sales Tax. It will be mounted on our 1980 cab-over International tandem truck. The paint pumps will be replaced and the capacity of the paint and glass bead tanks increased to give us better productivity. An electronic flashing sign will replace a flag person on the rear. The whole unit will be removable so that the truck will be available for use as a sander truck in the Winter. New units (without a truck) are approximately $120,OOO~ WE RECOMMEND. That a Bylaw ba- passed authorizing the Warden and Clerk to sign an agreement with the Township of Yarmouth for maintenance and improvements to the road allowance between Concession III &. IV, Yarmouth betWeen the Catfish Creek and Hamlet of Sparta to facilitate the operation of a County gravel pit in Lot 26, Concession IV, Yarmouth. (A copy of the Agreement was forwarded to all Members of Council with the minutes of the meeting of March 5, 1986.) All of which is respectfully submitted. .~~ CIlA~ iP'/{;~~ HOMES:FOR.gF.NIOR CITIZENS COMMITTEE REPORT March 26th Session, 1986 FIRST REPORT To the Warden. and Members of the Elgin County Council, The Homes for Senior Citizens Committee reports as follows: 1. That the Chairman and Director/Administrator meet with the Township of Malahide and Town of Aylmer to discuss the matter of installing a sidewalk to the west of Terrace Lodge. 2. That the Director/Administrator be authorized to send two supervisory staff to the a.A.H.A, Workshop. April 22 and 23, 1986, on labour relations, with the usual expenses paid. ALL of which is respectfully submitted. (( I~. r 7:: A. K <~ . j Ch .. Ford, alr~~<7 /J/ ......,:;,..~./ _ y' r.:; /1/,:/?,,'ct: ~ / I;' 163 PROPERTY COMMITTEE REPORT March 26th Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The Property Committee reports as follows~ 1. That we recommend that the following furnishings be purchased for the Warden's Office: 1 Executive Desk 2 Library Chairs (leather) 1 Round Table 1 Sheet of Glass (for Desk) 1 Table Lamp $1,899.95 1,685.50 799.50 150.00 115.00 $4,649.95 plus P.S.T. 2. That we recommend that an Open House be held for the new Administration Building on Friday, June 20th, 1986, as follows: 6:00 - 8:30 P.M. Municipal Personnel and organizations - by invitation Public - by pUblic invitation in press. 2:00 - 4:30 P.M. 3. That Correspondence #1 be filed for information. 4. That we recommend that we rent the former Social Services Office (North side) to Statistics Canada for census purposes at $175 per month and the use of a Committee Room in the new Administration Building at $25 per day. 5. That the following change orders have bean approved: #11 - Credit (Rental Area) 13 - Hot and Cold Piping Valving 14 - Electrical 21 - Kitchen Sink $( 8, 164 .00) cr. 1,639.85 662.00 271.93 6. That the tender of Elgin Electric Ltd. in the amount of $433.00 has been accepted to put hydro to the new sign at the Administration Building. ALL of which is respectfully submitted. -(..ego,.< ^ ~~.",- K. C. Emerson, Chairman.. ) /' / /~' ~ / "N,/< , . Item #1 was aT:1cnrtert by adain'] "that the r.Klncy for t.he fllrn~t\lrc heinq pnrchased for the '."arden's Offi.ce be taken frDn~ ; \, p,'t-ty C<lpi.tal !~\dgct" a.t the end of AD HOC INSURANCE COMMITTEE REPORT March 26th Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The Ad Hoc Insurance Committee reports as follows: 1. That the resolution from the City of Chatham (Corre- spondence i1) re: liability insurance be endorsed. 2. That the letter and questionnaire from the Chairman of the Advisory Committee on Municipal Insurance be forwarded to the Frank Cowan Company Ltd. with a request for assistance to complete it as it pertains to premiums paid and claims. 3. That Correspondence i3 from the Ministry of Community and Social Services offering the services of a recently formed Association of Insurance Companies to obtain liability insur- ance where it cannot be obtained by the municipality be filed. ALL of which is respectfully submitted. /~--- ~~~:;l;y /~~' 165 AGRICtlr.'i'IJRJ>.L COMMITTEE REPORT March 26th Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The Agricultural Committee reports as follows: 1. That a copy of the letter from Mr. DouglasJ. wiseman, M.P.P., re: tile drainage be mailed to all Township Clerks. 2. That membership be taken out for Mr. C. C. Stafford in the following organization.: Ontario vegetation Management Association - $50.00. 3. That Mr. C. C. Stafford be authorized to attend the annual conference of the Ontario Vegetation Management Association on Wednesday, April 2nd, 1986, at the Western Fair Grounds, with expenses paid. 4. That Mr. Charles Stafford be authorized to attend the Weed Inspector's conference in Guelph on Wednesday, April 23rd, and Thursday, April 24th, with expenses paid. ALL of which is respectfully submitted. .A7Z/?40' ~ha.P".~~.~ ~~~Ch..:~~. ~ ,//'r: - .. " ;';1; . , / 66 SOCIAL SERVICES COMMITTEE REPORT March 26th Session, 1986 FIRST REPORT To the Warden ahd Members of the Elgin County Council, The Social Services Committee reports as follo"vs: 1. That the original recommendation of December 12th, 1985; that the County pay a per diem of $23.30 for a maximum of fourteertdays, to a maximum of $14,000 per annum for 1986, for the purch~seof service from the Y.W.C.A. re: Women's Place, be again recommended for Council's adoption. ALL of which is respectfully submitted. I ,/ '/<::- "'.~.. .n..'" __'___ R.. J L Ch . avereau a':~/. "c/" //~ .//. ' ..-::'L/,- ,...0"<_-~e;,_ I ,,>/ .. / COUNTY OF ELGIN By-Law No. 86-15 167 "BEING A BY-LAW TO AUTHORIZE GRA.NTS TO BE MADE TO VARIOUS oRGA.NIZATIoNS~ CORPORATIONS. INSTITUTIONS. ETC.. DURING 1986." WHEREAS the Municipal Council of the Corporation of the County of Elgin deems it advisable to make grants to certain organizations. corporations, institutions, etc.. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. That the following grants be and are hereby authorized for the year 1986: Canadian National Institute For The Blind Salvation Army Elgin County Pioneer Museum - Operating - Capital Scholarships - Ridgetown College of Agricultural Technology - university of Western Ontario - university of Guelph - Wilfrid Laurier university - university of Waterloo University of Western Ontario Quad County Association For Mentally Retarded The Local Agricultural Office For _ Farm Organizations. Junior Farmers and Institute Groups and Fall Banquet for 4H Clubs Agricultural Representatives Act The Agricultural and Horticultural Societies in the County of Elgin _ Equal to the Province of Ontario Grants to these Societies Elgin Federation of Agric.ulture Tillsonburg & District Association For The Mentally Retarded Elgin Tourist Association St. Thomas-Elg.in Debt Counselling Service The St. Thomas-Elgin Association For The Mentally Retarded The Canadian Hearing Society Four Counties General Hospital St. Thomas-Elgin General Hospital Village of Dutton (Library) READ a first time this 26th day of March, 1986. READ a second time this 26th day of March, 1986. READ a third time and finally passed this 26th day of !-larch, 1986_ .-<-~- ~. /" /' , ...; R. f:-Pllr";e'lT~-'---- ,";,:n:deo. /L<- , ,"" -" G. C. Leverton, Clerk. ,? $ 1,500 1,000 6,000 3,000 400 800 800 400 400 2,000 2,000 5,518 500 800 2,000 10,000 750 2,000 500 50,000 400,000 30,000 COUNTY OF ELGIN By-Law No. 86-16 "BEING A BY-LA\1 TO AUTHORIZE THE WARDEN AND CLERK TO SIGN AN AGREEMENT BETWEEN THE CORPORATION OF THE COUNTY OF ELGIN AND THE CORPORATION OF THE TOWNSHIP OF YARMOUTH RE: MAINTENANCE TO-THE ROAD ALLOWANCE BETWEEN CONCESSIONS III AND IV. BETWEEN ROAD 36. IN THE HAMLET OF SPARTA. AND CATFISH CREEK. IN THE TOWNSHIP OF YARMOUTH." WHEREAS the Corporation of the County of Elgin wishes to haul gravel from their gravel pit, located in Part of Lot 26, Concession 4, in the Township of Yarmouth on the road allowance between Concessions III and IV between County Road 36 in the Hamlet of Sparta and Catfish Creek in the said Township; and WHEREAS the Township of Yarmouth desires to set out certain responsibilities, by agreement, requiring the County of Elgin to perform such maintenance as may be necessary by reason of the said hauling by County-controlled vehicles; and WHEREAS the terms set forth are acceptable to the County of Elgin. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That the Warden and Clerk of the County of Elgin be and are hereby authorized to sign an agreement between the Township of Yarmouth and the County of Elgin setting forth the terms and conditions agreed to with respect to maintenance on the aforesaid road allowance, sale of gravel, etc.. READ a first time this 26th day of March, 1986. READ a second time this 26th day of March, 1986. READ a third time and finally passed this 26th day of March, 1986. ~~- / _-:::r:-/:~.~, "" '..,> ~ L /. / ,/ .:.// R. F. Purcell, t'larden. G. C. Leverton, Clerk. 169 A G R E E MEN T made in duplicate this 22nd day of January, A.D. 1986. BET WEE N THE CORPORATION OF THE COUNTY OF ELGIN hereinafter called "the Municipality" OF THE FIRST PART - and - THE CORPORATION OF THE TOWNSHIP OF SOUTHWOLD hereinafter called "the: Grantee" OF THE SECOND PART WHEREAS the Grantee has requested the Municipality to grant to it and its successors and assigns, a franchise or right of passing through the Municipality for the purpose of constructing, using and operating a line or lines and works for a Sanitary Sewerage System within the Municipality; and WHEREAS the Municipality has by By-taw passed on the 22nd day of January, A.D., 1986, granted the said franchise from and after the execution of this Agreement and has authorized and empowered the Warden and Clerk of the said Municipality to execute this Agreement and tq affix the Corporate seal thereto. NOW THEREFORE THIS INDENTURE made in consideration of the premises and of the performance of the covenants and obligation herein- after contained on the part of the Grantee WITNESSETH as follows: 1. The Municipality does hereby grant, confer and assure unto the Grantee its successors and assigns, full right, power, permission and consent to enter upon, use and occupy the highways of or under the juris- diction of the Municipality to survey, construct, lay, maintain, inspect, alter, repair, renew, remove, replace, reconstruct, use and operate in, through. upon, under, along and across the same or any of them, a pipe line or pipe lines with any and all connections, apparatus, appliances and attachment&, including attachments for cathodic protection, sewerage pumping stations, necessary or incidental thereto and to a Sanitary Sewerage System within the Municipality. - 2 - 2. All~riew (or renewal) mains, pipes, lines and other wo~ks installed by the Grantee under this Agreement shall be constructed and laid in accordance with good engineering and construction practices. Except in case of emergency - {a} no excavation, opening or work which will disturb or interfere with the travelled surface of any highway shall be undertaken or commenced by the Grantee without written notice to such officer of the Municipality as may from time to time be appointed by the Council of the MuniCipality for the purpose of general supervison over its highways (hereinafter referred to as "The said off icer of the Municipality", which term shall include the person acting in his stead in the event of his absence from duty), such notice to be given at least 48 hours in advance of cammenc- iog such work unless otherwise agreed to by the said officer of the MuniCipality, and (b) beforelayirig or installing any new (or renewal) mains, pipes; lines and works, the Grantee shall first file with the said. officer of the Municipality a preliminary map or planshowirigwhat it proposes to lay or install and the propo~eq location thereof and shall also check with and obtain the written approval of the said officer of the MuniCipality as to such proposed location. Not later than March 31 of any year, the Grantee shall file with the Engineer of the Municipality, maps or plans showing 'the location arid size of all mains, pipes,lines and other works laid or installed by the Grantee in the highways during its previous year. 3. In the event that the Municipality shall deem it expedient to alter the construction of any highway or of any municipal drain, ditch, bridge, culvert or other municipal works or improvements thereon O~ therein and in the course thereof it shall become necessary to have the Grantee make changes in its line or lines or works in order to facilitate the work of the Muni,cipality, then upon receipt of reasonable notice in writing from the Engineer or other officer of the Municipality abovo- mentioned speCifying the change desired, the Grantee shall at its expense change its line or lines or wo~~s at the poi~t specified. own 171 - 3- 4" The Grantee shall construct, repair and replace any such line or lines or other works with all reasonable expedition so that the high- ways shall not be torn up or obstructed for any unnecessary length of time and upon the construction, repairing and replacing of any such line or lines or works or the taking up of any of the same or the moving of any of the same from place to place in a highway, the highway shall, with all reasonable expedition, be restored to its proper level and graded and left in as safe and good a state of repair as it was before it was entered upon or opened, and to the satisfaction of the said Engineer or other officer of the Municipality above-mentioned. 5. The Grantee shall and. does hereby at all times indemnify and save harmless the Municipality from and against all loss, damage, injury or expense which the Municipality may bear, suffer or be put to by reason of any damage to property or injury to persons caused by the construc- tion, repair, maintenance, removal or operation by the Grantee of any of its mains, pipes, lines or works in the Municipality unless such loss, damage, injury or expense is occasioned by Act of God or by the act, neglect or default of some person, firm or corporation other than the Grantee, its servants, contractors, sub-contractors, agents ,or employees. 6. The rights and privileges hereby granted shall continue and remain in force in perpetuity from the date hereof. 7. In this Agreement and in the By-Law above referred to, (a) the word "highway" shall mean a common or public highway and inclllde a road, bridge and 'any other structure incl- dental thereto, now or at any time during the term of this Agreement under the jurisdiction of the Municipality. (b) the word "Municipality" shall mean the County of Elgin as presently constituted or as it may from time to time be constituted during the term of this Agreement. 8. THIS AGREEMENT shall enure to the benl2f it of Clnu be binding upon the parties hereto, their successors and assigns and r.lay be altered by Agreement of both parties in writing. - 4 - IN WITNESS WHEREOF the parties-have hereunto affixed their respective corporate seals duly attested by the hands of their proper signing officers in that behalf. THE CORPORATION OF THE TOWNSHIP OF SOUTHWOLD I...\"'.'~!.-"''-~ .../ o ~ " ,. Reeve r----- y""~~' Clerk THE CORPORATION OF THE COUNTY OF ELGIN ...../"- ,?c. . '/ / /~//....- ;I' "/ , / .-t" -c.>"./' , Warden ---~....... ..--. /'-., Clerk 173 COUNTY OF ELGIN BY-LAW NO. 86-17 "BEING A BY-LA!; TO AUTHORIZE THE ,IARDEN AND CLERK TO SIGN A LEASE BETWEEN THE UNIVERSITY OF WESTERN ONTARIO ON APPROXIMATELY TEN ACRES OF LAND IN THE TO\;NSHIP OF YARMOUTH." WHEREAS the Corporation of the County of Elgin has previously leased to the University of Western Ontario Part of the East Half of Lot 23 and Part of the West Half of Lot 24, lying Southef the old Lake Road as shown on Registered Plan D769, all in Concession I, in the Township of Yarmouth; and WHEREAS the said lease has expired; and WHEREAS the University of Western Ontario desires to renew the said lease for a further five year term. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows, 1. That the Warden and the Clerk of the Corporation of the County of Elgin be and are hereby authorized to sign a lease for a five year term to be computed from the 1st day of October 1985. READ a first time this 26th day of March, 1986. READ a second time this 26th day of March, 1986; READ a third time and finally passed this 26th day of March, 1986. ___-:-.1;' "",' G. C. LeVerton, Clerk. <j~_/ -- /. /' // ",//' /,_/ - -.,,> '.- " .'//N /:-./ / ., ,/ ... / R. F. Purcell .'l"arden. -.' THIS 'AGREEMENt made in duplicate this 26th day of March , 1986 BETWEEN: THE CORPORA'fION QI,' THE TOWNSHIP OF YARMOUTH Hereinafter called the "TOWNSHIP" OF THE FIRST PART -and - THE CORPORATION OF TilE COUNTY OF ELGIN Hereinafter called the "COUNTY" OF THE SECOND PART WHEREAS the County is the o~ner of Part of Lot 26, in Concession 4, in the towriship'ofYarmouth, more particularly described in Schedule "A" attached hereto~and has applied to the Township for an amendment to Township by-law n1998_ to permit the use of the said l~nds as a gravel pit; AND WHEREAS the County wishes vehicles to haul gravel from the said gravel pit on the road allowance between Concession III and IV between County Road 36 in the Hamlet of Sparta and Catfish Creek in the Township of Yarmouth. NOW THEREFORE THIS AGREEMENt WITNESSETH that in consideration of the Township enacting the amendment re~uested and in consideration of the mutual covenants contained herein, the parties hereto covenant and agree as follows: 1. County covenants and agrees: (al The County shall perform such maintenance as may be necessitated by County Co'ntrolled vehicleg hauling gravel fror.\ the said gravel pit on the road allowaricebetween Concessions III and IV between the Hamlet of Sparta and Catfish Creek, at its sole expense and in a manner and to a d~gree satis- factory to. the Township of Yarmouth. For the purposes of this ayreement, maintenance. includes grading, dust laying, repd.l.rs to road base dnd road surface; however, specifically excludes snow plowing. saltillq, sanding, grass cutting; m.iint.enailce of guide rails or movemtmt of utilities. (b) 'i'he County shOlll make such improvements to the road allowa.nce between Concession III illld IV between the llarnlet of S[Jilrta ...nu C..tfish Creo;,k at its sole expense a.s may from tim", to time> be nuc,--,ssitat"d by County C,,,,- trol1ed\1cbicl",shaulili,:! gr<.lV",l from tho;, ,;did <Jr"vc:l ;,it al'cl as m",y in,1i' ti,,;c: 175 Page 2 to time be directed by the Township of Yarmouth. These improvements shall include but not necessarily be limited to those items listed in Schedule "E" attached hereto. (e) The County shall apply hot mix or surface treat that portion of the said road allowance immediately adjacent to the Gillet Bridge between the two entrances to the gravel pit on the lands described in Schedule "A" as soon as reasonably possible after the execution of the agreement. (d) The County shall erect and maintain signs to advise traffic of the entrance;; to the said gr<.lvel 1-'it, <1lld the use of the l<.lnd" d(:.,;crilJt;!d in Schedule "A" as may be directed by the Township of Yarmouth. (el The County shall make all pOSsible efforts to have vehicles hauling gravel from the said gravel pit avoid hauling gravel through the Hamlet of Sparta at times when it WOuld adversely interfere with the tourist operations. (f) Except in emergency circumstances, it shall not operate the gravel pit or permit the operation of any machinery or equipment used in connection therewith. other than water pumping equipment between' the hours of 6:00 p.m. in the evening of any day and 7:00 a.m. in the morning of the next day or on any Saturday, Sunday, or holiday. (g) TO require each purchaser, transferee or assignee from it of its interest in the lands described in Schedule "A" or any part thereof to execute and deliver to the Township an Agreement between the Township and the purchaser; transferee or assignee which contains the same terms as this agreement. Such agreement shall be delivered before the lands or parts thereof are conveyed to such purchaser, transferee or assignee. (h) When the County has exhausted the gravel supply from the lands described in Schedule "A" or has ceased operations for a period in excess of 12 months, it will place a prime and double surface treatmellt (3 coats) over that portion of the road which is at the time of signing of this agreement is surface treated surface and subsequently returned to a gravel surface by the County of Elgin because of their haulage operations. Those portions of the road returned to gravel by the Township of Yarmouth because of normal Spring breakup are not included in this requirement. ,. In the event that the County does not feel that tho discretion of tho Town~hip of Yarmouth wi tb rc;spect to iml'rovon.onts or maintoIl0.!lC:>: COl\t"mpla- t....d by this ..l'jl"':';'lnt;>nt ha" been e,x....n:iscd in good f3ith or n::asol~ably or th3t ,-,,,id improvements or m<lintcn;;;l'<';c.. ......t:n:~. not ll'-'c....ssit....ted by County Conln)llt:d ?age 3 vehicles hauling gravel from the said gravel pit. The dispute shall be referred to binding Arbitration by a committee composed of 3 representatives from the County of Elgin and 3 representatives of the Township of Yarmouth. 3. The Township of Yarmouth may purchase a maximum of 5,000 ton of crushed gravel on the ground during any calendar year. The cost of this gravel to the Township of Yarmouth is to be the calculated cost. to the County of Elgin to produce that gravel including, but not limited to, ownership costs, stripping, crushing, Pits and Quarries license fees, construction and maintenance costs on Concessions III and IV haul road and pit development. Thi~ price to be set yearly using latest records, costs and pro- jections available. The sale of any gravel in excess of 5,000 ton shall be at the agreement of the County of Elgin Road Committee and the Township of Ya~uth in any particular year the Township may wish to purchase this gravel. The price of the gravel to be the same as the yearly price heretofore referred w. 4. The parties agree that this agreement shall be registered against the lands described in Schedule "A" hereto and the covenants contained herein shall run with the said lands. 5. If the County defaults in performing any of its covenants contained herein and such defau~t continues for sixty days after notice in writing to such effect has been delivered to the office of the County at 450 Sunset Drive, St Thomas, Ontario, the County agrees to cease all operations within the lands described in Schedule "A" except those which are necessay to remedy such defautt, until such default is remeqied. 6. The County shall not use or permit to be used the lands and premises described in Schedule "A" for any use other than as a gravel pit under the pits and Quarries Act, Agricultural or Passive Recreation during the period that this agreement is in effect. 7. This Agreement may be varied by the two parties at any time in writing. 8. This Agreement shall enure to the benufit of and be bindintj Upv!l the respective successors and assigns of the parties han~to. 177 Page 4 IN WITNESS WHEREOF the Corporations have hereunto affixed their Corporate Seals by the hands of their proper signing officers duly authorized in this behalf. THE CO~$#GIN Per: Per: ..---:s::::__~<'.LL"<"""'_'" THE CORPORATION OF THE TOWNSHIP OF YARMOUTH l'cr: /i:~/I_O 11~-[~ C , / I ' , " I. / (/ . f/ ,y:;t:J/ -"-h~ '- . '.' \ Per: SCHEDULE "A" 'l'he land and premises rt!ferred to in thi~ AgreL'ment shall be tht! same lands as described in a deed registered to the Corporation of the County of Elgin from Gerald T. Clarke Ltd. and Sparta Leasing (1976) Ltd. under number 253014 in the County of Elgin Registry Office and being part of Lot 26 and 27.. Coucession III and IV. Yarmouth Township. 179 SCHEDULE "B" IT IS AGREED that the improvement of the road shall consist of the following work but that the improvements arc not limited to the (ollowing Schedule. In making any improvements it is understood that adequute steps shall he taken to stop erosion from any roadside area worked and that any roadside area disturbed shall be reseeded and vegetation encouraged to grow on it. The work includes: (al Cutting of limbs overhanging the travelled road that would interfere with vision or be within six (6) feet of the top of a loaded vehicle. (b) Cut trees within ten (10) feet of the travelled portion of the travelled road (subject to the Township and abutting property owners' permission) and removal of stumps if deemed necessary. (c) Cut trees outside ten (10) feet of the travelled portion ot the road on any curve if obstructing vision (subject to the Township and abutting property owners' permission). (d) Move back mail boxes (Shaw, Derms, Churchill and McCully) and widen the road by removing some of the shoulder on the south side between the top of the hill from Catfish Creek to the road in Lot 24, Concession III. Material not needed to widen the shoulders will be used to widen the gully immediately east of the Hamlet of Sparta. (e) widen the road at the gully immediately east of the Hamlet of Sparta as material is available. Permission (if required) to encroach on private property to be obtained in the name of the Township of Yarmouth. The existing guide rail to be taken down and erected ~sing the existing materials on the widened fill. (f) Widen the travelled road on the north sid€! between the road in Lot 24, Concession III and the front lawn of Dennis by removing some of the shoulder. (g) widen the travelled road on the south side as righL-of-way is available opposite the field of Otto Schneider. (h) Widen the travelled road on the south sid€' on the hill west of Catfish Creek. Maintain all drLlina<Jc LInd plLlcin<J' any neces- sary erosion control devices. .;;. 2 - (i) Cut back the side hill at the bottom of the hill at the west side of Catfish Creek on the south side to obtain suitable vision on the hill; If a right-of-way~s required the County of Elgin shall obtain the same in the_name of the Township of Yarmouth and the County of Elgin will pay all costs involved. The slopes shall be designed to prevent erosion and shall be planted with suitable vegetation~ 181 COUNTY OF ELGIN By-Law No. 86-18 "BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF A COLLECTIVE AGREEMENT BETWEEN THE CORPORATION OF THE COUNTY OF ELGIN AND THE ELGIN COUNTY ROAD EMPLOYEES' ASSOCIATION." WHEREAS the Elgin County Road Employees' Association is the sole bargaining agent for all hourly-rated employees of the Roads Department for whom the County has the authority to set wages and working conditions, subject to negotiations under this agreement; and WHEREAS negotiatioqs have taken place over a period of time, between the County and the Association, towards estab- lishingorderly collective bargaining relations and providing an orderly procedure for the disposition of grievances and defining working conditions and terms of employment for all hourly-rated employees who are represented by the Union, in the form of a Collective Agreement; and WHEREAS agreement has now been reached by both par- ties on the said procedures, conditions and terms of employment to be included in an agreement to cover the periOd January 1st, 1985 to December 31st, 1987. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That the Warden and Clerk of the County of Elgin be and are hereby authorized to sign the Collective Agreement between the County of Elgin_and the Elgin County Road Employees' Association, setting forth collective bargaining relations, disposition of grievances and to 'define working conditions and terms of employment for all hourly-rated employ- ees represented by the said Association. READ a first time this 26th day of March, 1986. READ a second time this 26th day of March, 1986. READ a third time and finally passed this 26th day of March, 1986. ~....c.(._eL-<-( ~....~~___ G. C. Leverton, Clerk. /0_ .~--7// ~::;:-f;7;:f?/ R. F. Purcel Warden. / COUNTY OF ELGIN By-Law No. 86-19 "BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF A COLLECTIVE AGREEMENT BETWEEN THE CORPORATION OF THE COUNTY OF ELGIN AND THE CANADIAN UNION. OF PUBLIC EMPLOYEES WITH RESPECT TO THE CORPORA TION' S COUNTY LIBRARY EMPLOYEES. " WHEREAS The Canadian Union of Public Employees, by certificate dated July 18th, 1985, is the certified bargaining agent for all employees of the County Library system, save and except Assistant Chief Librarian, persons above the rank of Assistant Chief Librarian, Bookkeeper/Confidential Secretary to the Chief Librarian, persons regularly employed for not more than twenty-four hours per week, and students employed during the school vacation periOd; and WHEREAS negotiations have taken place over a period of time, between the County and the Union towards establishing orderly collective bargaining relations and providing an orderly procedure for the disposition of grievances and defining working conditions and terms of employment for all employees who are represented by the Union, in the form of a Collective Agreement; and WHEREAS agreement has now been reached by both par- ties on the said procedures, conditions and terms of employment to be included in an agreement to cover the period July 18, 1985 to July 17, 1987. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That the Warden and Clerk of the County of Elgin be and are hereby authorized to sign the Collective Agreement between the County of Elgin and The Canadian Union of Public Employees setting forth collective bargaining relations, dispo- sit ion of grievances and to define working conditions and terms of employment for the Library employees. READ a first time this 26th day of March, 1986. READ a second time this 26th day of March, 1986. READ a third time and finally passed this 26th day of March, 1986. ~...<.<,,_.,,>--"'-.>---- G. C. Leverton., Clerk. :/ F. Purcell, Warden. 183 COUNTY OF ELGIN By-Law No. 86-20 "BEING A BY-LAW TO ESTABLISH THE REMUNERATION TO BE PAID TO THE WARDEN. COUNCIL MEMBERS AND COUNTY OFFICIALS FOR ATTENDING CONVENTIONS." The Municipal Council of the Corporation of the County of Elgin enacts as follows: l. and Elgin attending That the Warden, County Officials conventions - Members of the Elgin County Council be paid the following rates for (a) For a convention within a radius of 200 miles (322 Km) of St. Thomas, .Ooe Hundred and Twenty- Five Dollars ($125.00) per day, registration fee and mileage from St. Thomas to the convention site and return, paid at the same rate established for the use of personal vehicles for County business. (b) For a convention outside a radius of 200 miles (322 Km) of St. Thomas, One Hundred and Twenty- Five Dollars ($125.00) per day, registration fee and single airfare rate from the London airport to the site of the convention and return. Where the site cannot be reached by air service, mileage to and from the convention be paid. The Clerk will obtain the flight fare, thirty days prior to a convention outside the 200 mile (322 Km) radius of St. Thomas, and this will be the amount paid to all those attending, irregardless of their method of travel. (c) In addition to the $125.00 per day the Warden may receive up to $150.00 per day for additional expenses upon presentation of receipts. {d) The Warden or designate is authorized to obtain a County Room at conventions when he deems it desir- able and that he be reimbursed for this cost, upon presentation of receipts.. Whichever Committee is associated with the convention is repsonsible for and must provide t.he refreshments etc. in the hos- pitality suite. The Warden is entitled to the per diem rate of $125.00, whether he uses this room or obtains another one. (e) That in order to obtain payment for attending con~ vent ions the Member or Official must present the hotel bill and registration receipt or reasonable facsimile of same to the Clerk of the County. (f) The per diem rate for conventions shall be limited to the actual days that the convention has ses- sions listed. (9) Where a Councillor drives to a convention (within a radius of 200 miles [322 Km] of St. Thomas) and does not stay overnight, he/she shall receive Committee pay and be reimbursed for the registra- tion fee. Mileage is to be reimbursed for one trip only, regardless if he/she attends more than one day and this will be considered as one of the allowable conventions. - 2 - 2. (a) The~Wardenmay attend any number of conventions he chooses each year. (b) Members~ of County Council are limited to any two conventions of their choice each year. (c) Attendance at the Roads and Transportation Asso- ciationof Canada (R.T.A.C.) Convention be limited to the Warden, Chairman of the Roads Committee and the.C6untyEngineer or designate. (d) In the event a Councillor wishes to attend the Roads and Transportation Association of Canada (R.T.A;C.) Convention, he/she be allowed to do so, but it will count as two conventions and he/she may not 'attend any others for the County. (e) All Officials attending conventions must have prioI:'.approval of the Committee, through which they report, and Council be so advised. 3. That By~Law No. 86-12 be, and the same is hereby repe.:l.1ed. 4. That this By-Law shall become effective upon passing. READ.:I. fitsttime this 26th day of M.:I.rch, 1986. READ a second time this 26th day of March, 1986. READ a third time and finally passed this 26th day of M.:I.rch, 1986. G. C.Leyerton, Clerk: 4f..,j/ . . F Purcell, 4' . /' R. Warden. ..__-:;I; _..~ . , ~" ';/ ""'c." _ COUNTY OF ELGIN By-Law No. 86-21 184a "BEING A BY-LAI; TO ESTABLISH THE PERCENTAGE SHARE OF EACH MUNICIPALITY WITHIN THE COUNTY OF ELGIN AND AMOUNT REQUIRED FOR COUNTY PURPOSES FOR THE YEAR 1986." WHEREAS under Section 365(6) of The Municipal Act, the Council of a County shall, in each year, on or before the 1st day of April, by by-law, determine the percentage share that each municipality shall contribute for County purposes and also the amount each shall provide for County purposes in that year; and WHEREAS in accordance with the above Section the following percentages have been established: MUNICIPALITY Aylmer Belmont Dutton Port Burwell Port Stanley Rodney Springfield vienna West Lorne Aldborough Bayham South Dorchester Dunwich Malahide Sciuthwo!d Yarmouth CONSTRAINED DISCOUNTED EQUALIZED ASSESSMENT oS 79,681,026 10,323,887 12,509,885 6,495,107 30,751,558 12,1.03,933 4,710,881 3,196,220 16,775,350 67,552,109 59,846,690 33,024,581 58,994,682 134,819,426 204,604,584 126,212,270 $861,602,189 PERCENTAGE 9.248 1.198 1.452 .754 3.569 1.405 ,547 .371 1.947 7.840 6.946 3.833 6.847 15.647 23.747 14,649 100.000% AND WHEREAS an estimate has been made showing the sum of Three Million, Four Hundred and Fifteen Thousand Four Hundred and Thirty-Six Dollars ($3,415,436.00} is required to be raised in the several municipalities, for the lawful purposes of the County during the year 1986, on the basis of the above percentages, NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts: 1. That the amounts, as set forth on the attached Schedule "A" be levied on all rateable property, by the sever.al municipalities in the County of Elgin, for the year 1986. READ a first time this 26th Jay of 1'1arch, 1986. READ a second ti.me this 26th Jay uf 1-1arch, 1986. READ a third time and finally pass0d tlds 26th day of !'larch, 1986. ~ ^~ ,'( )-,'", -- G. C. Levertt:;r},---- Clcr;.; . . /., . /c"c c/ <// /L;cc' ,'/c ,~'tf:I"'. "1'urca1"1 ,---- \";i\!-dCIl. SCHEDULE "A" By-Law No. 86-21 LESS DUE DUE DUE % 1986 NET 50% :t MARCH 31ST JUNE 30/86 SEPT. 30/86 DEC. 15/86 MUNICIPALITY SHARE BUDGET LEVY COLUMN 3 PAYMENT COLUMN 4-5 25% COL. 3 25% COL. 3 2 3 4 5 6 7 B AYLMER 9.248 $ 315,859.52 $ 157,929.76 $ 67,729.02 $ 90,200.74 $ 78,964.88 $ 78,964.88 BELMONT 1.198 40,916.92 20,458.46 8,430.09 12,028.39 10,229.22 10,229.22 DUTTON 1.452 49,592.13 24,796.06 10,547.09 14,248.96 12,398.04 12,398.04 PORT BURWELL .754 25,752.39 12,876.20 5,265.96 7,610.23 6,438.10 6,438.10 PORT STANLEY 3.5'69 121,896.91 60,948.45 25,608.94 35,339.53 30,474.22 30,474.22 RODNEY 1.405 47,986.88 23,993.44 10,380.16 13,613.28 11,996.72 11,996.72 SPRINGFIELD .547 18,682.43 9,341.22 4,044.32 5,296.91 4,670.60 4,670.60 VIENNA .371 12,671.27 6,335.64 2,989.61 3,346.02 3,167.82 3,167.82 WEST LORNE 1.947 66,498.54 33,249.27 14,166.49 19,082.77 16,624.64 16,.624.64 ALDBOROUGH 7.840 267,770.18 133,885.09 60,224.65 73,660.43 66,942.55 66,942.55 BAYHAM 6.946 237,236.19 118,618.10 54,753.82 63,864.27 59,309.05 59,309.05 SOUTH DORCHESTER 3.833 130,913.66 65,456.83 28,492.32 36,964.50 32,728.42 32,728.42 DUNWICH 6.847 233,854.90 116,927.44 52,401.59 64,525.87 58,463.72 58,463.72 MALAHIDE 15.647 534,413.27 267,206.64 119,622.22 147,584.41 133,603.32 133,603.32 SOUTHWOLD 23.747 811,063.59 405,531.80 184,096.05 221,435.74 202,765.90 202,765.90 YARMOUTH 14 .649 500,327.22 250,163.60 110,031.20 140,132.42 115,081.80 125,081.80 TOTALS 100.000 $3,415,436.00 $1,707,718.00 $758,783.53 $946,934.47 $853,659.00 $853,859.00 185 COUNTY OF ELGIN BY-Law No. B6-22 "BEING A BY-LAW TO AMEND BY-LAW NO. B4-9. A BY-LAW TO PROVIDE FOR FRINGE BENEFITS TO ALL EMPLOYEES WHO ARE CONSIDERED IN THE MANAGEMENT CATEGORY." WHEREAS By-Laws No. 84-9 and 84~lO provide for the various fringe benefits for all employees not covered by a collective agreement: and WHEREAS it is deemed advisable to alter some of the provisions of the benefits. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That the "Sick Leave (New Plan)" Section, Paragraph 3, be amended by adding the following to Section 3.03: Where an employee completes his/her three months of continuous service subsequent to December 31st in the prior year and is unable to be credited with insured days as indicated in the table, full or 66 2/3 insured days shall be calculated on a prorated basis by taking the number of days from the completion of the proba- tion periOd to December 31st of that year over 365 and multiplied by 5 and 70 respectively. Credits will be in multiples of one-quarter days. e.g. Employee starts March 15 and completes probation period June 14. Calculation - June 15 to December 15 = 200 days 200 x 5 = 2.73 or 2 3/4 days at full pay 365 200 x 70 = 38.36 or 38 1/4 days at 66 2/3's pay. 365 2. This By-Law shall become effective upon passing~ READ a first time this 26th day of March, 1986. READ a second time this 26th day of March, 1986. READ a third time and finally passed this 26th day of March, 1986. ~,~ ~.,.'., Y::.,"",~ G. C. Leverton, Clerk. . iF;? / ~/;y. / . ,."I:~/f::Y;W . "'" / .~. F. Purcell, , Warden. COUNTY OF ELGIN By-Law No. 86-23 "BEING A BYeLAW TO AMEND BY-LA\, NO. 84-10. A BY-LAW TO PROVIDE FOR FRINGE BENEFITS TO ALL EMPLOYEES WHO ARE NOT COVERED BY A COLLECTIVE AGREEMENT OR INCLUDED IN THE MANAGEMENT CATEGORY." WHERE~SBy-Law No. 84-10 provides for the various fringe benefits for all non-management employees not covered by a collective agreement; and WHEREAS it is deemed advisable to alter some of the provisions of the benefits. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. .. . Tha.t, the "Sick Leave (New Plan)" Section, Paragraph 3, be amended by adding the following to Section 3.03: Where an employee completes his/her three months of continuous service subsequent to December 31st in the prior year and is unable to be credited with insured days as indicated in the table, full or 66 2/3 insured days sha~l pe calculated on a prorated basis by taking the number of days f~omthe completion of the proba- tion period to December 31st of that year over 365 and multiplied~by5 and 70 respectively. Credits will be in multiples of one-quarter days. e.g. Employee starts March 15 and completes probation period June 14 Calculation- June 15 to December 15 = 200 days 200 x 5 = 2.73 or 2 3/4 days at full pay 365 200 x 70 = 38.36 or 38 1/4 days at 66 2/3's pay. 365 2. That "Health and Welfare" Section Paragraph 6, be amended by adding the following as Section 6.07, effective April 1st. 1985: LIFE INSURANCE The Employer agrees to pay one hundred percent (lOO%) of the premiums of term life insurance, in the amount of $15.000 plus A.D.&D. in the same amount. 3. This By-Law shall become effective upon passing. READ a first time this 26th day of March, 1986. READ a second ti~e this 26th day of March, 1986. READ a third time and finally passed this 26th day of March, 1986. _:---.::r:;.<..~ ~ _<< 7c.~._..._ G _C . Leverton. ~ /'C. __. # -' / .-- / ~/ /i/,-, <';: / v " ;;r F. Purcell ..---..>-- ' 187 COUNTY OF ELGIN By-Law No. 86-24 "BEING A BY-LA\~ TO ESTABLISH RATES OF PAY FOR PART TIME EMPLOYEES." WHEREAS certain positions only require persons to work less than full time. NOW THEREFORE the following rates be, and are hereby adopted: 1. COUNTY LIBRARY Starting Rate 2nd Year 3rd Year 4th Year $7.90 per hour 8.25 per hour 8.62 per hour 9.01 per hour. 2. LAND DIVISION Secretary-Treasurer $8.40 per hour. 3. CLERK-TYPIST Starting Rate 2nd Year 3rd Year 4th Year $7.90 per hour 8.25 per hour 8.62 per hour 9.01 per hour. 4. That this By-Law become effective January 1st, 1986. READ a first time this 26th day of March, 1986. READ a second time this 26th day of March, 1986. READ a third time and finally passed this 26th day of March, 1986. G. C. Leverton, Clerk. ~./ ;; . ' / . /'.~",:~;~ , . F. Pur, Warden. _~/L.~" _.~. )<::...-~- 88 COUNTY OF ELGIN By-Law No. 86-25 "BEING A BY-LAW TO ESTABLISH THE SALARIES OF VARIOUS POSITIONS OF THE COUNTY OF ELGIN." WHEREAS persons, holding certain positions within the structure of the County Administration, have been appointed by by-law~ and WHEREAS it is necessary to establish the remuneration to be paid to the persons holding these positions. 1. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: That the biweekly salary or remuneration be established as follows _ POSITION Clerk-Treasurer Treasurer, Homes for Senior Citizens Deputy Clerk-Treasurer County Engineer & Road Superintendent Assistant County Engineer Director, Homes for Senior Citizens Assistant Administrator, Homes for Senior Citizens Director, Social Services 2. 3. EFFECTIVE Jan. 1, 1986 June 1, 1986 Jan. 1, 1987 $1,553 ) $1,575 ) $1,734 154 ) 154 ) 154 1,050 1,073 1,172 2,069 2,120 2,226 Plus Use of Plus use of Plus use of a County a County a County vehicle vehicle vehicle 1,549 1,587 1,733 1,707 1,729 1,888 1,229 1,275 1,392 1,409 1,456 1,590 That By~Law No. 85-13 be, and the same is hereby repealed. That this By-Law become effective January 1st, 1986. READ a first time this 26th day of March, 1986. READ a second time this 26th day of March, 1986. READ a third time and finally passed this 26th day of March, 1986. ..---":::J;; ~_~_ ~ '-<:. < .)C~-7 '-'" G. C. Leverton, Clerk. i?~af/ R. F. Puree" Warden. 189 COUNTY OF ELGIN By-Law No. 86-26 "BEING A BY-LAW TO ESTABLISH A PAY SCHEDULE FOR EMPLOYEES COVERED BY THE JOB EVALUATION SCALE. OTHER THAN CERTAIN ROADS DEPARTMENT EMPLOYEES." , WHEREAS By-Law No. 85-12 presently establishes pay schedules for positions not covered by agreements or otherwise; and WHEREAS a study of the rates and classifications of the following positions was made by Personnel Management Associates and adopted by County Council on a recommendation of the Personnel Committee. NOW THEREFORE the attached Schedule "A" be and is hereby adopted. READ a first time this 26th day of March, 1986. READ a second time this 26th day of March, 1986. READ a third time and finally passed this 26th day of March, 1986. ~..,...-",-,,-<-,..........--,,><:.:"~./ G. C. Leverton, Clerk. F .Purcli!r-:> Warden. CLERK~TREASURER'S OFFICE Cletk,-Treasurer Deputy. Clerk~Tieasure:r Custodian- (Court House) Payroll supervisor Assistant Custodian Custodian (Admin. Bldg.) Clerk-Typist HOADS DEPARTMENT Engineer Assistant Engineer General Superintendent Assistant Gen. Supt. ) Technician ) Office Co-Ordinator Bookkeeper Clerk-Typist \. ELG J 1; MANOR AND - TE-I~i~ACE LODGE Director Assistant Administrator Building Supervisor Director of Nursing Dietary Supervisor Resident Co-Ordinator Bookkeeper Clerk Clerk-Typist Food Superv isor Effective January 1,.1986 $1,516-~ 1,577-1,641-'1,707 $929-968-' 1,008-1',050 $779-812-'846-879 $676-'703-732-763 $704-733-763-795 $704-733-763-795 $558-580-603-627 $1,837-'1,911-1,989-2,069 $1,376-1,432-1,489-1,549 $1,253-1,303-1,355-1,409 $1,137-1,182-1,229-1,278 $841-877-913-951 $676-703-732-763 $558-580-603-627 $1,516-1,577-1,641-1,707 $1,137-1,182-1,229-1,278 $929-968-1,008-1,050 $765-797-830-864 $676-703-732-763 $616-640-665-692 $558-580-603-627 SCtlE:Dl.g-!.~_ "A" By-Law No. .86-'26 BIWEEKLY RATES Effective June'.1,'.,198,6 $1,599.:..01,663-1,729-1,799..;.1,870-1',945 , $954-992-1;032-'1,073-1;116.,.1,160 ) )$676-703-731-760..;.791-822 T )$620-645-671-698-725-754 1 $1,743-1,812-1,885-1,960-2,039-2,120 $1,467-1',526-1,.587-1,650-1,716-1,785 $1,235-1,284-1,336-1,389-1,445-1,502 $1,133-1,178-1,225-1,275-1,325-1,378 $1,040-1,081-1,124-1,169-1,216-1,265 $954-992-1,032-1,073-1,116-1,160 $676-703-731-760-791-822 $569-592-615-640-666-692 $1,599-1,663-1,729,1,799-1,870-1,945 $1,133-1,178-1,225-1,275-1,325-1,378 $1,040-1,081-1,124-1,169-1,216-1,265 $737-766-797-829-862-896 $620-645-671-698-725-754 I )$569-592-615-640-666-692 -$875-910-947-984-1,024-1,065 Effect:ive January 1,,,1987 $1,679-1; 746-'1,816-1,888.,.1, 964'~2, 043 $1,001-1; 042-1; 083-1 ,127--1,172-1,2'18 ) 1$710-738-768-798~830,.:..o863 I )$651-677-704-732-762-792 1 $1,830-1,903-1,979-2,058-2,141-2,226 $1,540-1,602-1,666-1,733-1,802-1,874 $1,297-1,349-1,402-1,459-1,517-1,578 $1,190-1,237-1,287-1,338-1,392-1,447 $1,092-1,135-1,181-1,228-1,277-1,328 $1,001-1,042-1,083-1,127-1,172-1,218 $710-738-768-798-830-863 $597-621-646-672-699-727 $1,679-1,746-1,816-1,888-1,964-2,043 $1,190-1,237-1,287-1,338-1,392-1,447 $1,092-1,135-1,181-1,228-1,277-1,328 $774-804-837-870-905-941 $651-677-704-732-762-792 ) 1$597-621-646-672-699-727 $919-956-994-1,034-1,075-1,118 SOC I M. SERVICES Director Field \'Jorker Clerk I. ~JBR^RY Librarian Deputy Librarian BookkeElper Effective ~E:!:1\l~Y___.L_1.9J~__~ $1,253-1,303-1,355-1,409 $765-797-830-864 $616-640-665-692 $1,376-1,432-1,489-1,549 $1,137-1,182-1,229-1,278 $676-703-732-763 - 2 - BIWEEKLY RATES Effective June 1, 1986 $1,346-1,400-1,456-1,514-1,575-1,638 $875-910-947-984-1,024-1,065 $676-703-731-760~791-822 $1,467-1,526-1,587-1,650-1,716-1,785 $1,133-1,178-1,225-1,275-1,325-1,378 $676-703-731-760-791-822 Effective _~anuary 1, 1JL~7 $1,413-1,470-1,529-1,590-1,653-1,719 $919-956-994-1,034-1,075-1,118 $710-738-768-798-830-863 $1,540-1,602-1,666-1,733-1,802-1,874 $1,190-1,237-1,287-1,338-1,392-1,447 $710-738-768-798-830-863 ~ <0 ~ COUNTY OF ELGIN BY-LAW NO. 86-27 "A BY-LA\~ TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE MARCH 26TH SESSION. 19B6. " WHEREAS by Section 9 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of a municipal corporation are to be exercised by its council; and WHEREAS by Subsection 1 of Section 103 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of every Council are to be exercised by By~Law; and WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the Corpo- ration of the County of Elgin in respect of each recommen- dation contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meetings held during the March 26th, 1986 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized ana directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 26th day of March, 1986. READ a second time this 26th day of March, 1986. READ a third time and finally passed this 26th day of March, 1986. ~ ..<:_<:__-<.'-<. , >/r.~~ G. C.' Leverton, Clerk. 193 April Session - First Day Wednesday, the 16th day of April, 1986 The Elgin County Council met this day at the Administra- tion Building, at 10;00 A.M., in accordance with adjournment. The Warden in the Chair. ROLL CALL - All Members present. Mov~d by Reeve Perovich Seconded by Deputy Reeve Wakeling That the minutes of the March 26th, 1986 Session of the Elgin County Council be adopted. - Carried. COMMITTEE COMMUNICATIONS AGRICULTURAL COMMITTEE 1. Township of Malahide with a preliminary sketch of a pro- posed campground by Mr. Andre van Kasteren. COUNTY GOVERNMENT COMMITTEE 1. County of Lennox and Addington with a resolution request- ing that the Section 3 of The Agricultural Representatives Act be rescinded. 2. Minister of Natural Resources asking that Elgin endorse .Forest Fire Prevention Week. April 20-26, 1986. 3. port under Association of Municipalities of Ontario to have .counties. included in the definition Section 3 of the Emergency Plans Act. . aSking for sup- of municipality 4. names of election St. Thomas-Elgin General Hospital with request for the two persons to be presented to the annual meeting for to the hospital board. COUNTY ROADS COMMITTEE 1. Village of Springfield with request for assistance into some traffic parking problems. 2. By-Laws 1983. Township of Aldborough with two notices of the passing of No. 86-10 and 86-11, under Section 34 of The Planning Act, 3. Township of Westminster with a copy of their letter to the Ministry of Transportation and Communications requesting that HUbrey Road (Middlesex Road 34), be extended and become a Provincial Highway and also Wellington Road be taken over by the Province. 4. Township of Yarmouth with notice of the passing of By-Law No. 2931, under Section 34 of The Planning Act, 1983~ 5. Township of Mersea with a resolution requesting the Minister of Natural Resources to amend the Petroleum Resources Act and Regulations passed thereunder, to include municipal road allow- ances and spacing units for the purposes of drilling in exploration of oil and gas. 6. Township of Aldborough with notice of a public meeting, to be held May 1, 1986 at 7100 P.M., to consider a proposed Zoning By- Law Amendment, under Section 34 of The Planning Act. 7. ment to Ministry of the Environment with information on an amend- Regulation 309, under the Environmental Protection Act. - 2 - COUNTY ROADS COMMITTEE - continued 8. Ontario Municipal Board with a copy of a letter sent to the Port Stanley Terminal Rail Inc. advising that the Board will be convening a hearing re; proposed extension and question of liability insurance cQYerage. '-- SOCIAL SERVICES COMMITTEE 1. Ontario Municipal Social Services Association with requests for membership, the names of voting delegates and registration form for the convention to be held June 1st to 4th, 1986 in Niagara Falls. 2. their 1986. Victorian Order of Nurses with request for an increase in fee per visit, from $28.25 to $28.60, effective April 1st, 3. County of Lennox and Addington with a resolution request- ing an expansion to the area of qualification for Drug Benefit Eligibility. FILED 1. Regional Assessment Commissioner with a consolidated copy of his Annual Reports for the 1985 assessment year. 2. Minister of Treasury and Economics acknowledging receipt of the resolution ore; liability insurance. 3. of: Ministry of Transportation and Communications with copies (I) Memo No. 86-4 - Consultants fee on a time basis. (2) Memo No. 86-5 - Compendium (Summary) of By-Laws and other Authorities. 4. Bank of Montreal with -Notice of Loan Interest Rate Change. indicating a decrease of ~% to 12%, effective March 21st, 1986. 5. County of Kent advising that their Annual County Golf Day will be held at the Ridgetown Golf Course and Country Club on Thursday, July 3rd, 1986. 6. Ministry of CitizenShip and Culture with information on -Experience '86-, a student employment program. 7. The Art Gallery St. Thomas-Elgin with appreciation for the opportunity to address Council. 8. university of Waterloo advising that the following are the winners of the Elgin County Scholarships: Terry M. Green R. R. #3 TILLSONBURG Daniel P. Herman 608 Talbot Street AYLMER. 9. Ministry of Municipal Affairs acknowledging correspondence re: liability insurance and forwarding a copy of a letter to the Clerk-Treasurer of the Town of Wasaga Beach. 10. Catfish Creek Conservation Authority with a copy of their 1985 Annual Report. 11. Secretary of the Cabinet acknowledging receipt of corres- pondence re; liability insurance -crisis.. 12. Prime Minister with acknowledgement of correspondence con- cerning a moritorium on farm foreclosures. 13. Township of Malahide with a copy of a letter sent to home owners in Lots 20 and 21, Concession 6, re: garbage disposal. 195 - 3 - County Council, April Session, 1986 14. etc. ; From the following municipalities with planning notices '---/ (1) Village of Port Stanley - two notices of public hearingre: minor variances. (2) Township of Aldborough - notice of the passing of Zoning By-Law No. 86-13. (3) Township of Yarmouth - notice of pUblic meeting re; proposed zoning by-law amendment.e (4) Town of Aylmer - notice of the passing of Zoning By-Law No. 21-86. 15. Ministry of Housing advising the Mr. Michael P. Popovich has been duly appointed as a member of the Elgin and St. Thomas Housing Authority for a term of three years. Moved by Deputy Reeve Millman Seconded by Reeve Neukamm That the disposition of the Communications mailed pre- viously, and those presented today, be approved as follows: Agricultural Committee - #1 County Government Committee - #1-4 inclusive County Roads Committee - #1-8 inclusive Social Services Committee - #1-3 inclusive Filed - #1-15 inclusive County Council - #1-2 inclusive. - Carried. EMPLOYEE PRESENTATIONS Forty-Year Certificate from Ontario Good Roads Association - Mr. Curtis Gordon of the Roads Department was presented with this Certificate by Reeve M. H.Stewart, Chairman of the Roads Committee, and Warden Purcell. FIRST REPORT - COUNTY GOVERNMENT COMMITTEE - (mailed) Moved by Reeve Neukamm Seconded by Reeve Fischer That the First Report of the County Government Committee be adopted. - Carried. FIRST REPORT - COUNTY ROADS COMMITTEE The First Report of the County Roads Committee was presented by Reeve Stewart and adopted ,on motion of Reeve Stewart and Reeve Emerson. FIRST REPORT HOMES FOR SENIOR CITIZENS COMMITTEE - (mailed) Moved by Reeve Ford Seconded by Reeve Emerson That the First Report of the Homes for Senior Citizens Committee be adopted with Mr. & Mrs. Jim McGuigan, M.P.P.'s name being added to Item #1. - Carried. FIRST REPORT - LIBRARY COMMITTEE - (mailed) Moved by Reeve Pearson Seconded by Deputy Reeve van Kasteren That the First Report of the Library Committee be adopted. - Carried. - 4 - FIRST REPORT - PERSONNEL COMMITTEE - (mailed) Moved by Reeve Martyn Seconded by Reeve Lavereau That the First Report of the Personnel Committee be adopted. '-..-/ - Carried. FIRST REPORT - PROPERTY COMMITTEE - (mailed) Moved by Reeve Emerson Seconded by Reeve Stewart That the First Report of the Property Committee be adopted. - Carried. Moved by Deputy Reeve van Kasteren Seconded by Reeve Hodgson That the Members of the St. Thomas Surburban Roads Commission be invited to the May Session luncheon. - Carried. '---' COUNCIL COMMUNICATIONS 1. Association of Municipalities of Ontario with update on the one-day seminar on Implementation of Municipal Emergency Plans. 2. Elgin county pioneer Museum with a copy of their audited financial statements for the year ended December 31st; 1985. Moved by Reeve Perovich Seconded by Reeve Black That Council Communications numbered 1 and 2 be filed. - Carried_. Moved by Deputy Reeve Mezenberg Seconded by Deputy Reeve DeKraker That we go into a Committee Of The Whole. - Carried. Warden Purcell appointed Deputy Reeve Wakeling as Chairman. The Committee rose without reporting. Moved by Reeve McCann Seconded by Reeve Ford That we do now adjourn (10;53 A.M.) to meet again on April 16th. 1986 at 1:30 P.M. - Carried. Council re-convened at 1:52 P.M. ROLL CALL - All Members present. FIRST REPORT - AGRICULTURAL COMMIT'fEE The First Report of the Agricultural Committee was presented by Reeve Perovich and adopted on motion of Reeve Perovich and Reeve Stewart. Deputy Reeve van Kasteren declared a conflict of interest with items in the report and did not vote on the matter. 197 - 5 - County Council, April Session, 1986 SECOND REPORT - PERSONNEL COMMITTEE The Second Report of the Personnel Committee was presented by Reeve Martyn and adopted on motion of motion of Reeve Martyn and Reeve Pearson. ~ SECOND REPORT - PROPERTY COMMITTEE The Second Report of the Property Committee was presented by Reeve Emerson and adopted on motion of Reeve Emerson and Reeve Bradfield. FIRST REPORT - RECEPTION AND ENTERTAINMENT COMMITTEE The First Report of the Reception and Entertainment Committee was presented by Deputy Reeve Millman and adopted on motion of Deputy Reeve Millman and Reeve Lavereau. FIRST REPORT - SOCIAL SERVICES COMMITTEE The First Report of the Social Services Committee was presented by Reeve Lavereau and adopted on motion of Reeve Lavereau and Reeve Pearson. Moved by Reeve Lavereau Seconded by Deputy Reeve Campbell That the following persons' names be submitted to the St. Thomas-Elgin General Hospital for membership on the Hospital Board, as representatives of County Council~ Reeve W. A. Martyn Reeve E. H. Marr. - Carr-ied. Moved by Reeve Black Seconded by Reeve Fischer That By-Law No. 86-28 -Being a By-Law to Appoint a Librarian for the Elgin County Library System- be read a first time. - Carried. Moved by Deputy Reeve Mezenberg Seconded by Reeve Black That By-Law No. 86-28 be read a second time. - Carried. Moved by Reeve Fischer Seconded by Reeve Perovich passed. That By-Law No. 86-28 be read a third time and finally - Carried. Moved by Reeve Hodgson Seconded by Reeve Marr That By-Law No. 86-29 -Being a By-Law to Appoint a Deputy Librarian for the Elgin County Library System- be read a first time. - Carried. Moved by Deputy Reeve Lyle Seconded by Reeve Lavereau That By-Law No. 86-29 be read a second time. - Carried. - 6 - Moved by Deputy_Reev~:Wakeling Seconded by Reeve L~vereau That By-La~-No. 86-29 be read a third time and finally passed. - Carried. '-.../ Moved by Deputy Reeve-Millman Seconded by Reeve McCann That By-Law>No. 86-30 -Being a By-Law to Establish the Salaries of the Librarian and Deputy Librarian- be read a first time. - Carried. Moved by DeputyR~eve DeKraker Seconded by Deputy Reeve Schaper That By~Law'No. 86-30 be read a second time. - Carried. Moved by Reeve Willsey Seconded by Reeve Pearson That By-Law No. 86-30 be read a third time and finally passed. - Carried. A dele~ation from Union Gas was to appear before Council at 3:30 P.M.. Council recessed at 2:06 P.M. and re-convened at 3:21 P~M.. Representatives from Union Gas were present and it was moved by Ree~e Marrthat they be now heard. Mr. Don Howard, Regional Manager, addressed Council and pointed out that they were celebratingtheir7~th Anniversary. He made both a verbal and video presentation to Council. At the conclusion he answered questions from the various-Members. A reception was to be hosted by Union Gas for the Members of Council at the St. Thomas Golf and Country Club at the conclusion of Council. Moved by Reeve Pearson Seconded by Deputy Reeve Schaper That By-~aw No. 86-31 -A By-Law to Confirm Proceedings of the HunicipalCouncil of the Corporation of the County of Elgin at the April Session, 1986- be read a first time. - Carried. Moved by Deputy Reeve van Kasteren Seconded by Reeve Neukamm That By-Law No. 86-31 be read a second time. - Carried. Moved by Reeve Black Seconded by Reeve Perovich That By~Law No. 86-31 be read a third time and finally passed. ..., Carried. 199 - 7 - County Council, April Session, 1986 Moved by Deputy Reeve Chute Seconded by Reeve Marr That wado now adjourn (3:46 P.M.) to meet again on May 21st, 1986 at 10;00 A.M. -..../ - Carried. '-.-/ G. C. Leverton, Clerk. R. F. Purcell, Warden. COUNTY GOVERNMENT COMMITTEE REPORT April Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1. That we recommend that the County Auditors, Deloitte Haskins_ & Sells, be engaged to produce a monthly financial statement for County Council on a trial basis for the balance of 1986, at an upset figure of $5,000 and that it be charged against the Contingency amount. 2. That- we recommend that the County subscribe to "Morale Building Posters" for all County Departments. 3. That the resolution from the County of Lennox & Addington (Correspondence #1) be endorsed. 4. That Correspondence #2 and 3 be filed. 5. appointed Deputies. That the Librarian and Deputy Librarian be officially by by-law, similar to other Department Heads and ALL of which is respectfully submitted. i:~ ~~~h'-'-- E. Neukanun, Chairman. I~-f ~ ~ (" 201 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT APRIL SESSION 1986 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD COMMI'I'TEE REPORTS AS FOLLOWS: 1. Your Road CollUllittee will inspect County roads on April 17th in East Elgin and on April 18th in West Elgin. 2. A planned meeting with the County of Elgin Road Committee and the County of Middlesex Road Committee has been deferred by the County of Middlesex Road Committee to a later date. WE RECOMMEND: 1. That the County Road Committee be authorized to participate in the proposed Ontario Municipal Board hearing dealing with an application by the Port Stanley Terminal Rail Incorporated to extend their operations from Union to St. Thomas and to change the limit of their liability insurance required by the Ontario Municipal Board. The Road Committee's position cannot be ascertained on the matter until a copy of an Engineering Report ordered by the Ontario Municipal Board is received. ALL OF WHICH IS RESPECTFULLY SUBMITTED mAf/ ~~ CHAI: ~2 I I I j HOMESFQR SENJOR CITIZENS COMMITTEE REPORT April Session 1986 FIRST REPORT To the-Warden and Members of Elgin County Council, The Homes fO,rsenior Citizens Committee Reports as follows: I See endment :Low. 1. _ _ THAT the official opening of the new diningroom will be held May 9, 1986 at 6 p.m. at Elgin Manor and the ,guests invited will he Elgin County Council members and spouses, the 1985 HomeSCo~mittee and spouses, Mr. and Mrs. John Wise,M.P., and Mr.andMrs'. _F\.on McNeil, M.P.P. 2~ The 'committee approved 79 policies and procedures for the two Homes ~ ALL of which is respectfully submitted, r:1 Ii.. t .;;c> A. K. Ford, ,. Chairman ~~~-- ~~& * Item #1 was amended by adding to the end of the sentence nand Mr. Jim McGuigan, M.P.P. and Mrs. McGuigan." 203 LIBRARY COMMITTEE RRPORT April Session 1986 To the Warden and Members of Elgin County Council, The Library Committee reports as follows: 1. That the Committee requests that the Librarian be authorized to set upa trust fund to accept donations towards the maintenance of the Scott-Sefton negative cOllection, with the Chairman and Chief Librarian as signing authorities. 2. That the resignation of Mrs. Cindy Nolan, Library Assistant, Belmont Library, has been accepted with regret. ALL of which is respectfully submitted. a~ 0/W/~ Don H Ch . . Pearson a~rman. ''';'--; 'm~~//..~ ~?~/, PERSONNEL COMMITTEE REPORT April session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That the letter from Mr. Lion Sharzer of Personnel Management Associates, outlining services that he would be willing to provide, be filed for information and he be advised that there is no additional work required by the County for the foreseeable future. 2'. That Mr. Tom Crossman has been the County in the Arbitration matter re: vacation award in the Ord award. appointed to represent the grievance on the 3. That the account from Personnel Management Associates in the amount of $6,134.01 representing the final billing for the jOb evaluation and salary grid, has been approved for pay- ment. 4. That we recommend that Miss Emmy M. Timmermans of the Library Staff, be made a permanent employee as of January 1st, 1986, with normal benefits to take effect as soon as possible. 5. paid been That a for the use made and no review of the mileage rates presently being of personal vehicles for County business has change is recommended. ALL of which is respectfully submitted. &.2; . W. A.-' Mart h,\~"'" ~ 205 PROPERTY COMMITTEE REPORT April Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The Property Committee reports as follows: 1. I That the firm of Elgin Electric Ltd. has been author- ized to supply and install four new 250 watt mercury-vapour lights for the parking lot and relocate the existing light standard off the parking lot, at a price of $1,219.00 less a prompt payment discount of $16.95. 2. That Mr. George Bishop has been authorized to supply and install 8' concrete bumper beams for the east side of the parking lot at $24.50 each plus Provincial Sales Tax. 3. That letters have been forwarded to the Premier of Ontario and the Prime Minister inviting them to attend and participate in the official opening of the Administration Building. ALL of which is respectfully submitted. k.1f -Z,r.~ Ch." merSOD. Y'\-- ~ AGRICULTURAL COMMITTEE REPORT April Session, 1986 FIRST REPORT To the Warden. and Members of the Elgin County Council, The AgrlculturalCommittee reports as follows: 1. That:the Township of Malahide be advised that there are no object~on.s to the proposed campground by Mr. Andre van Kasteren if the Tree Commissioner's concerns are abided by. ALL of which 15 respectfully submitted. / </h/n, ~ ,;<...i .--C/{.?" c L D. Perovich, Ch~irman.. ' ~. . '" 7" 207 PERSONNEL COMMT~TEE REPORT April Session, 1986 SECOND REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That we recommend that Erica Lang's salary (Terrace LOdge Food Supervisor) be increased to $22,867 per annum ($880 biweekly) effective January 1st, 1986, to make her rate the same as the Food Supervisor at Elgin Manor. ALL of which is respectfully submitted. #" ._;.=d 71q,-, ~ ~~d/ PROPERTY COMMITTEE REPORT April Session, 1986 SECOND REPORT To the Warden and Members of the Elgin County Council, The Prop~rty Committee reports as follows: L the 1986 Building That the tender of JohnD. grounds maintenance for the at the following prices: McVeigh be accepted for County Administration Spring and Fall cleanup $300 TOTAL Grass cutting - main area $125 per cutting - ditch area $ 30 per cutting Shrub arid garden maintenance (every other time) $ 30 per time. 2. to supply $225.00, That the quotation oneenly 70" x 70" F.O.B. London, plus of Duplicom Business Tripod Screen, White Provincial Sales Tax Products Ltd. Matt, at be accepted. 3. bulletin and 2 to That the Clerk be authorized to purchase a board and a re-markable board for Committee replace the large felt backboard. cork Rooms #1 ALL of which is respectfully submitted. . Jr d -1'<12:;' /: K. C. E ~l-~-g./ Ch. mersen a~rman. ' ~~ 209 RECEPTION AND ENTERTAINMENT COMMITTEE REPORT April Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The Reception and Entertainment Committee reports as follows: 1. That we recommend that a fee of $10.00 be charged for each person attending the Golf Day for the cost of the steak dinner, plus green fees to be paid at the time~ 2. June June That the invitations for the Golf Day be mailed on 4th, 1986 and that replies with money be requested by 25th, 1986. 3. That letters requesting Golf Day prizes be sent out to the names on the lists submitted and in addition, the Members of the Reception and Entertainment Committee solicit prizes. ALL of which is respectfully submitted. hr";'- /~ f //'. . M. MIlman ' , """'~,' A Chairman. ' /#,<4 SOCIAL SERVICES COMMITTEE. REPORT April Session, 1986 FIRST REPORT To the Warden arid Members of the Elgin County Council, The Social Services Committee reports as follows: 1. Thatcmembership be taken out in t.he Ontario Municipal Social Services Association at a cost of $500.00 for 1986. 2. elected Niagara That the following persons be named as Municipal- delegates to the O.M.S.S.A. Convention to be held in Fal~s June 1st - 4th, 1986: Warden Purcell Reeve R. J. Lavereau. 3. That Mr. R. E. Bell, Director, and Mrs. Susan Clemas, Field Worker,pe authorized to attend the C.M.S.S.A. Convention in Niagara Falls with the usual convention allowance paid. 4. for and for That the request from the Victorian Order an increase _in their per visit fee to $28.60 be a rate' of $25~00per visit be approved, subject subsidy by the Ministry of Community and Social of Nurses declined to approval Services. 5.. ... _ That the resolution from the County of Lennox and Addington (Correspondence #3) be endorsed. ALL of which is respectfully submitted. ../< .r' 'J '/- / \ -' R_ -. .-. .,,'--..... Ct. ~ .... Lavereau ;rp?/ , . 211 COUNTY OF ELGIN By-Law No. 86-28 "BEING A BY-LAW TO APPOINT A LIBRARIAN FOR THE ELGIN COUNTY LIBRARY SYSTEM." WHEREAS under Section 49 of The Public Libraries Act every board shall appoint a librarian; and WHEREAS by Private Member's Bill Pr 24, the Council of the Corporation of the County of Elgin has assumed the role and duties of the said board, effective January 1st, 1986; and WHEREAS it is deemed advisable to appoint, by by-law, a Librarian, similar to the appointment of other employees of the County. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That Mr. Elgin A. Wells be and is hereby appointed Librarian for the Elgin County Library System. READ a first time this 16th day of April, 1986. READ a second time this 16th day of April, 1986. READ a third time and finally passed this 16th day of April, 1986. ~-/'-G.-~ 7"e,")>---/ G. C. Leverton, Clerk. F .Pu'rcell " Warden. COUNTY OF ELGI N By-Law No. 86-29 "BEING A BY-LAW TO APPOINT A DEPUTY LIBRARIAN FOR THE ELGIN COUNTY LIBRARY SYSTEM." WHEREAS under Section 49, of The Public Libraries Act every board shall appoint a librarian; and WHEREAS by Private Member's Bill Pr 24, the Council of the Corporation .of the County of Elgin has assumed the role and duties of the said board, effective January 1st, 1986; and WHEREAS it is deemed advisable to appoint a Deputy Librarian to actin the absence of the said Librarian. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That Miss Ruth M. Prowse be and is hereby appointed Deputy Librarian for the Elgin County Library System. READ a first time this 16th day of April. 1986. READ a second time this 16th day of April, 1986. READ a third time and finally passed this 16th day of April, 1986. ~........-<--<'T'~J G. C. Leverton; Clerk. ~. Warden. 213 COU~TY OF ELGI~ By-Law No. 86-30 "BEI~G A BY-LAW TO ESTABLISH THE SALARIES OF THE LIBRARIAN AND DEPUTY LIBRARIA~." WHEREAS the Librarian and Deputy Librarian have been appointed specifically by by-law; and WHEREAS it is necessary to establish their remunera- tion by by-law. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That the biweekly salary or remuneration be estab- lished as follows - Effective Jan. 1/86 June 1/86 Jan. 1/87 Position Librarian Deputy Librarian $1,549.00 1,278.00 $1,587-.00 1,325.00 $1,733.00 1,447.00 2. That this By-Law become effective January 1st, 1986. READ a first time this 16th day of April, 1986. READ a second time this 16th day of April, 1986. READ a third time and finally passed this 16th day of April, 1986. ..--&~-~ y,~ G. C. Leverton, Clerk. ~4 R F. Purcell, Warden. COUNTY OF ELGIN By-Law No. 86-31 "A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE APRIL SESSION. 1986. " WHEREAS hy Section 9 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powersofa municipal corporation are to be exercised by its council; and WHEREAS by Subsection 1 of Section 103 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of every Council are to be exercised by By-Law; and WHEREAS it is deemed expedient that the proceedings of the M~nicipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law. NOW THEREFORE the Municipal CounSil of the Corpora- tion of the County of Elgin enacts as foli6ws: 1. . That action of the Municipal Council of the Corpora- tion of the County of Elgin in respect of each recommendation contained in theR~ports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meet- ings held during the April 1986 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By~Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal a! the Corporation of the County of Elgin. READ a first time this 16th day of April, 1986. READ a second time this 16th day of April, 1986. READ a third time and finally passed this 16th day of April, 1986. .~.~ >"7~ G. C. Leverton, Clerk~ 215 May Session - First Day Wednesday, the 21st day of May, 1986 The Elgin County Council met this day at the Administra- tion Building, at 10:00 A.M., in accordance with adjournment. The Warden in the Chair. ROLL CALL - All Members present except: Deputy Reeve DeKraker Reeve Bradfield Reeve McCann. Moved by Deputy Reeve Lyle Seconded by Reeve Martyn That the minutes of the April 1986 Session of the Elgin County Council be adopted. - Carried. COMMITTEE COMMONICATTONS AGRICULTURAL COMMITTEE 1. County of Renfrew with a copy of a brief in response to the Province's .Proposed FoodlandPreservation Policy Statement-. ~. Ministry of Natural Resources with registration form for a -Land Related Information System Seminar, Provincial-Municipal Integration- to be held June 12th, 1986, in the Sheraton Centre, Toronto. COUNTY GOVERNMENT COMMITTEE 1. May 23 as Activity Fitness Sneaker Week. Canada, with request to join them in proclaiming Day and May 24-June 1, 1986 as National Physical 2. Family in the Chairman of the Elgin County Coordinating Violence inviting a member of County Council newly-formed committee. Corrunittee on to participate 3. Chairman of the Advisory Committee on Municipal Insurance with a preliminary report -Municipal Liability Insurance in Ontario-, 4. Ministry of Tourism and Recreation with a request for items to be placed in a Bicentennial Sculpture to be opened in 2084. 5. Ministry of Municipal Affairs with information respecting insurance for joint local boards. 6. Village of Belmont with proposal to replace the Reeve sitting on County Council. 7. Township of Norwich with a resolution reques~ing the Ministry of Natural Resources to encourage controlled timber harvest- ing to take place on conservation properties to provide additional revenue. 8. McKay, McKay, Vedova & Collins requesting consent to use the word "Elgin" for the incorporation of "The Elgin Tourist Association". COUNTY ROADS COMMITTEE 1. Township of 8ayham with "Notice of Appointment by Engineer" re: the drainage system for Corinth set for April 29th, 1986 at 8:00 P.M.. ... 2 - COUNTY ROADS COMMITTEE - continued 2. Township of Yarmouth with copies of notices of the passing of zoning By-Laws 2937 and 2940 under Section 34 of The Planning Act, 1983~ 3. Township of Southwold Committee of Adjustment with two notices of public hearing on applications for minor variances, set for April 28 and May 12th, 1986. '-../ 4. Bruce H. Blake, Barrister, Solicitor, Notary, with a notice in writing of intention of the Township of Yarmouth to stop up part of the road allowance being Part of Lot 2, West of Kettle Creek, Registered Plan 117 and also Part 2, llR-2843, by the Town- ship of Southwold. 5. Port June Ontario Municipal Board with a copy of a letter to the Stanley Terminal Rail Inc. and Appointment for Hearing set for 12th, 1986. 6. re, Village of Springfield with invitation to attend a meeting proposed East Street Drain, to be held Thursday, May 15th, 1986. HOMES FOR SENIOR CITIZENS COMMITTEE 1. David Warner, M.P.P., Scarborough-Ellesmere, with a copy of a Private Member's Bill re: Seniors' Independence Act. SOCIAL SERVICES COMMITTEE 1. Forest Avenue Day Nursery with a request for a change in day rates. FILED 1. Office of Consolidated Hearings advising that the Ontario Hydro Transmission System Expansion Program will be heard in Toronto, June 19th, 1986 at 10:30 A.M. 2. ship. Dan Hermans with appreciation for Elgin County Scholar~ 3. that 9th, Ministry of Transportation and Communications advising an advance payment of $1,208,700 will be made May 7th, 8th or 1986. 4. Township of Malahide with copy of a letter sent to proper- ties in Lots 20 and 21, Concession 6, re: garbage complaints. 5. Ministry of Natural Resources with copy of publications titled .How to Protect Your Shore Property. and .Shore Protection Methods.. 6. Ministry of the Environment with Notice of Appro~al for Ontario Hydro's Class Environmental Assessment for Minor Transmission Facilities. 7. Minister of AgriCUlture and Food extending the deadline for receiving comments on the proposed Foodland Preservation Policy Statement to June 30th, 1986. 8. Ministry of Natural Resources with newsrelease re: Lake Erie Streams Subject to Sea Lamprey Study. 9. Ministry ofConsUffier and Commercial Relations acknow1edg~ ing receipt of resolution re: liability insurance. 10. R. K. McNeil, M.P.P., accepting the invitation to offi- cially open the County Administration Building. ~ I I I , i I I I , U 217 - 3 - County Council, May Session, 1986 FILED - continued 11. Family and Children's Services of St. Thomas and Elgin with allocation of Children In Care and financial statement to March 31st, 1986. 12. Ministry of Municipal Affairs with first Summary of 1986 Municipal Resolutions for the first quarter of 1986. 13. Advisory Committee on Municipal Health and Safety with a newsletter and brochure. 14. Association of Municipalities of Ontario with change in Resolution Process for 1986 Annual Conference. 15. rate: Bank of Montreal advising of changes in prime interest Effective April 11th, 1986 - from 12% to 11 1/4% Effective May 2nd, ~986 - from 11 1/4% to 10 3/4%. 16. tions Level Environment Canada with News Release describing the func- of the Communications Centre as well as the Great Lakes Water Forecast Centre. 17. Ministry of the Environment with information on special collection programs for household hazardous wastes. 18. Minister Without Portfolio for Disabled Persons requesting participation in Mayas Family Month. ,,-,. etc. ; From the following municipalities with planning notices (1) (2) (3) (4) (5) (6) (7) notice re; passing of Zoning By-Law #2228 - notices re; passing of Zoning By-Laws #2938 and #2939 - zone change application - applications for minor variances - notice res pUblic meeting re; zoning by-law amendment Village of Port Stanley - minor variance hearing Village of Be1mont - public hearing re; minor variance. County of Oxford Town of Aylmer Village of Port Stanley Township of Yarmouth Township of Yarmouth Moved by Reeve Marr Seconded by Reeve Perovich That the disposition of the Communications mailed previ- ously, be approved as follows; Agricultural Committee - #1-2 inclusive County Government Committee.~ #1-8 inclusive County Roads Committee. - #1-6 inclusive Homes for Senior Citizens Committee - #1 Social Services Committee - #1 Filed- #1-19 inclusive County Council - #1-4 inclusive. - Carried. Mr. Chuck Raven, Mr. Keith Hobbs and Mr. Don Lemon, of the firm of Deloitte Haskins & Sells, were present and it was moved by Reeve Lavereau that they be now heard. The purpose of their pre- sence was to make a presentation with regard to a computerization study the firm had been engaged to make for the various County departments. Mr. Raven and Mr. Hobbs both addressed Council outlin- ing what procedure they would fo110w. Mr. Hobbs indicated that the estimate for the study was between $4,000 - $5,000. - 4 - FIRST REPORT ;;. COUNT~{GOVERNMENT COMMITTEE - (mailed) Moved by ReeveNeuk~ Seconded by Reeve~lack That the First Report of the County Government Committee be adopted. '---./ - Carried. FIRST REPORT - COUNTY ROADS COMMITTEE The First Report of the County Roads Committee was presented by Reeve Stewart and adopted on motion of Reeve Stewart and Reeve Neukamm. FIRST REPORT HOMES FOR SENIOR CITIZENS COMMITTEE - (mailed) Hoved by Reeve ford Seconded by Deputy Reeve Hezenberg That the First Report of the Homes for Senior Citizens Committee be adopted. - Carried. FIRST REPORT - PERSON~EL COMMITTEE - (mailed) Moved by Reeve Martyri Seconded by Reeve Pearson ,-. adopted. That the First Report of the Personnel Committee be - Carried. FIRST REPORT - PROPERTY COMMITTEE - (mailed) Moved by Reeve Emersort Seconded by Reeve Neukamm adopted. That the First Report of the Property Committee be - Carried. FIRST REPORT - LIBRARY COMMITTEE - (mailed) Moved by Reeve Pearson Seconded by Deputy Reeve van Kasteren That the First Report of the Library Committee be adopted. .,-, -Carried. COUNCIL COMMUNICATIONS 1. Asso~iation_of Municipalities of Ontario with information on 1986 Conference (August 24th-27th/86). 2. Deloitte Haskins & Sells with Financial Statements to December 31st. 1985. 3. Ontario Hydro with revised route segment and final route evaluation tables. 4. Consumers' Association of Canada with a request for finan- cial assistance re1 CRTCpublic hearing re; Bell Canada's general increase request~ 219 - 5 - County Counci~, May Session, 1986 Moved by Reeve Black Seconded by Reeve Emerson That the following be voting delegates to the Association of Municipalities of Ontario Convention August 24th to August 27th, 1986 in Toronto: Warden R. Purcell Reeve A. Ford. - Carried. Moved by Reeve Stewart Seconded by Reeve Neukamm That the Auditor's Report for the year ended December 31st, 1985 be accepted by the Elgin County Council. - Carried. Moved by Deputy Reeve Campbell Seconded by Reeve Fischer That Council Correspondence #3 and 4 be filed. - Carried. ~ Moved by Deputy Reeve Mezenberg Seconded by Deputy Reeve Wakeling That we go into a Committee Of The Whole. - Carried. Warden Purcell named Reeve Ford as Chairman. The Committee rose without reporting. Moved by Reeve Emerson Seconded by Reeve Stewart That as the hour is now 12 o'clock noon, we continue on to conclude the business at hand. - Carried. Moved by Deputy Reeve Millman Seconded by Deputy Reeve van Kasteren --./ That we do now adjourn (12:10 P.M.) to meet again on May 21st, 1986 at 1:30 P.M. - Carried. Council re-convened at 2:49 P.M. ROLL CALL - All Members present except: Deputy. Reeve DeKraker Reeve Bradfield Reeve McCann. FIRST REPORT - AGRICULTURAL COMMITTEE The First Report of the Agricultural Committee was presented by Reeve Perovich and adopted on motion of Reeve Perovich and Deputy Reeve Mezenherg. - 6 - FIRST REPORT - SOCIAL SERVICES COMMITTEE The First Report of the Social Services Reeve Lavereau and adopted on motion of Pearson. Committee was presented by Reeve Lavereau and Reeve Moved by Reeve Black Seconded by Reeve Martyn '-J That By-Law No. 86-32 -To Regulate the Proceedings in the Municipal Council of the Corporation of the County of Elgin and the Officers and Committees Thereof- be read a first time. - Carried. Moved by Reeve Neukamm Seconded by Deputy Reeve van Kasteren That By-Law No. 86-32 be read a second time. - Carried. Moved by Deputy Reeve van Kasteren Seconded by Reeve Martyn That By-Law No. 86-32 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Schaper Secon~ed by Deputy Reeve Millman That By-Law No. 86-33 -A By-Law to Provide Guidance Upon the Procedures for the Election of the County Warden-be read a first time. - Carried. Moved by Deputy Reeve Mezenberg Seconded by Deputy Reeve Campbell That By-Law No. 86-33 be read a second time. - Carried. Moved by Reeve Perovich Seconded by Deputy Reeve Millman That By-Law No. 86-33 be read a third time and finally '- passed. - Carried. Moved by Reeve Emerson Seconded by Reeve Perovich That By~Law No. 86-34 -Being a By-Law to Establish the Remuneration of the Tree Commissioner and Weed Inspector- be read a first time. - Carried. Moved by Deputy Reeve Wakeling Seconded by Reeve Emerson That By-Law No. 86~34 be read a second time. - Carried. I I I I I ....; 221 - 7 - County Council, May Session, 1986 Moved by Deputy Reeve Wake ling Seconded by Reeve Emerson That By-Law No. 86-34 be read a third time and finally passed. - Carried. Moved by Reeve Willsey Seconded by Reeve Ford That By-Law No. 86-35 -Being a By-Law to Formally Adopt Elgip County Council Policies. be read a first time. - Carried. Moved by Deputy Reeve Chute Seconded by Reeve Stewart That By-Law No. 86-35 be read a second time. I I :v - Carried. Moved by Deputy Reeve Chute Seconded by Reeve Ford passed. That By-Law No. 86-35 be read a third time and finally - Carried. Moved by Reeve Hodgson Seconded by Deputy Reeve Lyle That By-Law No. 86-36 -Being a.By-Law to Authorize the Warden and Clerk to Sign an Agreement Between the Ontario Library Cooperative and the Corporation of the County of Elgin- be read a first time. - Carried. Moved by Reeve Lavereau Seconded by Reeve Fischer That By-Law No. 86-36 be read a second time. - Carried. Moved by Reeve Fischer Seconded by Reeve Lavereau '''-'' I I I I I I passed. That By-Law No. 86-36 be read a third time and finally - Carried. Moved by Reeve Marr Seconded by Reeve Hodgson That 8y~Law No. 86-37 -A By-Law to Confirm proceedings of the Municipal Council of the Corporation of the County of Elgin at the May Session, 1986- be read a first time. - Carried. Moved by Deputy Reeve Lyle Seconded by Reeve Lavereau That By-Law No. 86-37 be read a second time. ~ - Carried. - 8 - Moved by Reeve Lavereau Seconded by Reeve Hodgson That By-Law. No. 86-37 be read a third time and finally passed. - Carried. Moved by Reeve. Fischer Seconded by Reeve Willsey That we: do now adjourn (2;59 P.M.) to meet again on June 18th, 1986- at 10;00 A.M. - Carried. G-.- c:-.- Leverton, Clerk. R. F. Purcell. Warden. 223 COUNTY GOVERNMENT COMMITTEE REPORT May Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1~ That we recommend that the County Auditors, Deloitte Haskins & Sells, be authorized to proceed with a study with regard to the computer needs of the County and that they attend the May 21st, 1986 Session of Council to explain the procedure they would propose to follow. 2. That we recommend that a by-law be presented to County Council "To Regulate the Proceedings in The Municipal Council of The Corporation of the County of Elgin and the Officers and Committees Thereof". 3. Council tion of That we recommend that a new by-law be "To Provide Guidance Upon the Procedures the County Warden". presented to for the Elec- 4. That we recommend that the revised County Council Policies be adopted formally by by-law. 5. That we advise the Committee on Family Violence that representation from the County already exists with personnel from the Family & Childreri's Serv~ces. 6. That we refer Correspondence #3 to the Ad Hoc Committee on Insurance. 7. That we have forwarded a plastic pin and a County brochure to the Ministry of Tourism and Recreation for inclu- sion in the Bicentennial Sculpture at Ontario Place. 8. That the Clerk write to the Village of Belmont advising that the Committee has some reservations with the replacement of the Reeve on County Council without first obtain- ing a solicitor's opinion. 9. That Correspondence #7 be tabled. 10. That the request from the firm of McKay, McKay, Vedova & Collins, on behalf of the Elgin Tourist Association, for use of the word "Elgin" be agreed to and the \'larden and Clerk be authorized to sign a consent for the application for incorporation of same. 11. That Correspondence #1 and #5 be filed, 12. That we recommend that the County Solicitor, Guon & Associates, be instructed to advise the firm of McLennan & Wright that the Clerk's possession of the County Roads' minutes are considered "inter-departmental" and are not required to be produced upon request. 13. That the annual financial statement, required to be published, be inserted in the Elgin County Market, as it has County-wide circulation. 14. That we recommend that the Capital Loan made from the Bank of Montreal to effect renovations to the new County Administration Building be repaid at the rate of $10,000 per month plus interest commencing in June 1986, with the under- standing that any additional amounts may be paid at any time, without u pcnulty. - 2 - 15. That the Clerk be authorized to apply to the Ontario Municipal Board for approval to pay over $2,000,000 towards the capital expenditure of the St. Thomas-Elgin General Hospital expansion. 16. That Brian Wilsdon be engaged to take the annual Council picture in colour at the June Session. ALL of which is respectfully submitted. ? ,- j f ~~:.e /ttu.-R {~-;r);!--;7.;7-T E. Neukamm, Chairman. 225 c COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT MAY SESSION 1986 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL 'YOUR ROAD COMMITTEE REPORTS AS FOLLOWS: 1. An Agreement has been reached with the Chesapeake and Ohio Railway regarding the repair of their County road Crossings in West Elgin. The County of Elgin will at their expense repair crossings on County Road #33. Kains Hill; County Road #16. Middlemarch; County Road #2 spur line in West Larne and the spur line on County Road #3 (Furnival Road) in Rodney. The Chesapeake and Ohio Railway will raise the crossing on County Road #45 at Middlemarch and will completely rebuild the crossing on County Road #4. Kent Townline. The COunty of Elgin and the Chesapeake and Ohio will jointly replace the planks and asphalt at the crossings on County Road #45 at Middlemarch; County Road H20. Shedden; County Road #14 at lona; County Road #2 at West Lorne; County Road #3. Rodney; and County Road #4. Black's Lane. The County will be paid for all th~ir labour and asphalt work for these crossings by the railroad. No work is required at the present time on County Road #8 in Dutton. This agreement has been negoitiated with the assistance of the Canadian Transport Commission. A request has been forwarded to the Commission asking that the County of Elgin be relieved of the costs of the flashing light signals at all crossings as regular train schedules have been stopped. 2. The main north pier of the Tates Bridge is being monitored closely as it has moved approximately 4 inches in the past year with a 2 inch movement between May 1st and May 13. Continued . COUNTY OF ELGIN ROAO COMMITTEE FIRST REPORT- MAY SESSION 1986 PAGE 2. M~.Ken Kleinsteiber, Head of the Municipal Approval Section of the Ministry of Transportation and Communications will inspect the bridge on May 27th. If large movements continue to occur the bridge will have to be closed to traffic until the movement ends. 3. Wellington Road between St. George Street and Highway #3 (St. Thomas Expressway) is expected to be closed on June 16th for the replacement of 2 pipe arch culverts with precast concrete box culverts. County Road #26 (Bostick Road) will be primed and used as a detour. 4. Quotations received for RSIK Emulsionwere 142% of last year's quotations and the Committee will do a limited surface treatment programme unless a lower price can be negotiated later in the season. 5. Th~ tender of Walmsley Bros. Limited in the amount of $366.576.00 has been accepted for hot mix paving in East ElgIn including asphalt resurfacing on County Road #40 from Mount Salem to County Road #42 in MalahideTownship; County Road #36 from Sparta to County Road #24 and County Road #24 approximately 1.5 kilometers east of County Road #36 in Yarmouth Township; the approaches to the Gillets Bridge, east of Sparta (as part of the agreement on the Sparta Pit Road with the iownship of Yarmouth). Asphalt patching on County Road #40 in Malahide Township between Highway #3 and County Road #45. Base coat paving on County Road #45 from County Road #40 approximately 2.4 kilometers westerly, also in Malahide Township. Walmsley Bros. limited was the lowest of 2 tenders received. 6~ Th~twe have accepted the tender of Walmsley Bros. Limited at $327,388.75 for hot mix asphalt paving in West Elgin, .includingasphalt resurfacing on County Road #14 from County Road #13 to County Road #9 (Townline between Dunwich and Southwold) and County Road #13 from County Road #14 Continued. . 227 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT - MAY SESSION 1986 PAGE 3. to Cowal Side Road in Dunwich Township (approximately 2.3 kilometers) and work for the Township of Southwold and the Village of Dutton in the amount of $75,997.00 Walmsley Bros. Limited was the lowest of 3 tenders received. ALL OF WHICH IS RESPECTFULLY SUBMITTED ~ ~ /'>/ ," " ;t'-- u# HOMES FOR SENIOR CITIZENS COMMITTEE REPORT May Session 1986 FIRST REPORT To the Warden and Members of Elgin County Council, The Homes for Senior Citizens Committee Reports as follows: 1. THAT the Director/Administrator be authorized to engage Mr. Brian Foster to review the Workers' Compensation Assessment appeal. 2. THAT the Director/Administrator be authorized to purchase identification cards for Home personnel, at a cost of $3.50 each. 3. THAT the Director/Adminsitrator be authorized to register the supervisor staff and Board members for the O.A.B.A. Region 1 Conference on May 22, 1986 and that payment for registration be prepared. 4. The Committee approved 145 policies and procedures. ALL of which is respectfully submitted, (~-:C 4L 229 PERSONNEL COMMITTEE REPORT May Session, 1986 FIRST REPORT To the, Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That we recommend that the hourly rate of Mr. Charles Stafford, Tree Commissioner and Weed Inspector, be increased as follows: (Class 1 Labour Rate) January 1st, 1986 July 1st, 1986 January 1st, 1987 $ 9.93 per hour 10.17 per hour 10.65 per hour and that a by-law be presented to the May 1986 Session. 2. That we recommend that Mr. Elgin A. Wells be author- ized to take a seven weeks vacation for a trip to Expo, provided that one week will be without pay and the additional week that is provided is for overtime worked in 1985. ALL of which is respectfully submitted. 4:u1V1~ W. A.Marty . Chairman. PROPERTY COMMITTEE REPORT May Session, 1986 FIRST REPORT To th~Warden and Members of the Elgin County Council, The Property C6ffimittee reports as follows: 1. That the invitations be. forwarded to the list com-. piled by the Committee and each Department Head be allowed to suggest sevep ~dditionalnames for the official opening of the County Administration Building. 2. That the quotation of Port Burwell Welding to cut existing railing and make into gates at both north and south ends of handicap ramp has been accepted at a price of $151.83. 3 . That -the Clerk has been authorized to purchase flag bases for use in the Council Chambers and in the hallways. 4. That the quotation of Elgin Electric Ltd. has been accepted for' the: following work: (1) Install 2' x 4' fluorescent fixture .:.. Land Division (2) Install split receptacle ':"Social Services (3) Install-switch for front lobby chandeliers $91.00 77 .00 68.00 and it be cl1argedto the origina,l building account. 5. That the tender of Steve Walters for purchasing the hay from the south field at a price of $60.00 per acre has been accepted (nine acres) and that he be allowed to deduct $75.00 from-this amount to reimburse him for the payment for ten acres in 1985. 6. That the Clerk has been authorized to purchase a 36" x 36" laminated table with chrome legs, for use in the Lounge for mix at-a cost of $86.25 plus delivery and it be charged to the original building account. 7. That Reeve HOdgson has been authorized to purchase a used fridge for use in the Committee Room Kitchen and have it delivered .. 8. That <we recommend that arrangements for the use of the Kitchen and Lounge Areas be made through the Clerk's Office and that any requests from other than offices in the building be channelled through the Property Committee. 9. That the Clerk has been authorized to purchase a cannister vacuum and floor polisher for use in the County Administration Building and it be charged to the 1986 budget for the building. 10. be made a benefits. That we recommend that Mr. Rick Lalonde, Custodian, permanent employee as of May 3rd, 1986, with full 231 - 2 - 11. That the Clerk obtain two quotations for maintenance on the elevators in the County Administration Building and also obtain the Engineer's (A. M. Spriet) opinion on whether the County should be accepting the ownership and responsibility for them as requested by the Ministry of Consumer and Commercial Relations, Elevating Devices Branch. ALL of which is respectfully submitted. //.;:,1 {-<:I //\ -'C-(_l~-Ll 'tiJ U<---- K. C. Emerson, Chairman. /?Z~ LIBRARY COMMITTEE REPORT May Session 1986 To the Warden and Members of Elgin County Council, The Library Committee reports as follows: 1. That the Committee recommends that a By-Law be prepared authorizing the. Clerk and Warden to sign an agreement with the Ontario Library Co-Operative to provide for the joint sharing of costs and benefits in the creation of a joint bibliographic data base using the services and facilities of UTLAS. 2. That the Elgin County Library is not interested in the Thames Online Reference Service proposal. 3. That Mr. Frank Clarke be allowed to attend the Ontario Genealogical Society convention in, Windsor, May 23rd to 25th, 1986 under the conditions of payments as outlined in his attached letter dated Apri114th, 1986. 4. That the Library is proceeding with the printing of Volume 2 of Sims History. ALL of which is respectfully submitted. (~~ Don H. Pearson, Chairman. 233 AGRICULTURAL COMMITTEE REPORT May Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The Agricultural Committee reports as follows: 1. f il'ed . That Correspondence #1 from the County of Renfrew be 2. That the letter (Correspondence #2) re: Land-related Information System be filed. 3. That the letter from Gunn & Associates re: County Tree By-Law prosecutions be tabled to the June Session. ALL of which is respectfully submitted. ""--J //:> '~ /,o',/,? , ,~ ,- 1", .,?-,l,(; . D. Perovich, Chairman. SOCIAL SERVICES COMMITTEE REPORT May Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The Social Services Committee reports as follows: l. paid to 1986: That we recommend that the following daily rates be Forest Avenue Day Nursery, effective January 1st, Toddlers Children over 30 months 517.00 per day 515.00 per day subject to the approval of the Ministry of Community and Social Services for subsidy purposes. ALL of which is respectfully submitted. ./" ~. J L ChaJ.;ma~~ereau ,/!?;;;/~ y , 235 COUNTY OF ELGIN By-Law No. B6-32 "TO REGULATE THE PROCEEDINGS IN THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AND THE OFFICERS AND COMMITTEES THEREOF." WHEREAS it is expedient to regulate the proceedings in Council and in Committees of the same, and the Officers of the Corporation of the County of Elgin, and to amend and con- solidate all other By~Laws relating to the proceedings in Council. THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: PROCEEDINGS IN COUNCIL I MEETINGS AND ADJOURNMENT OF COUNCIL 1. In all the proceedings had or taken in the Municipal Council of the Corporation of the County of Elgin, the follow- ing rules and regulations shall be observed, and shall be the rules and regulations for the order and despatch of business in the said Council, and of the Committees of the said Council. 2. The first meeting of Council, after a regular elec- tion and the first meeting of each subsequent year of its term, shall be held at the honrof two o'clock in the afternoon on the second Wednesday in December, and for every other day or Sitting in the Session, such hour shall be regulated at the previous adjournment. 3. Unless there shall be a quorum present in half an hour after the time appointed for the meeting of Council, the Council shall then stand absolutely adjourned until the next regular hour of meeting, and the Clerk or Deputy Clerk shall, if required by two Members, take down the names of the Members present at the expiration of such half hour. 4. The Council shall always adjourn at the hours of twelve o'clock, noon, and six o'clock, afternoon, if in session at these hours, unless otherwise determined by a resolution. 5. The Council shall always adjourn at the hour of ten o'clock, evening, if in session at that hour, unless otherwise determined by a resolution. 6. The members of the Council shall not leave their places on adjourment, until the Warden or other Presiding Officer leaves the Chair. II ORDER OF PROCEEDINGS IN COUNCIL 1. As soon after the hour of meeting as there shall be a quorum present, the Warden shall take the Chair and members present shall be called to order. 2. In case the Warden shall not be in attendance, the Clerk or Deputy Clerk shall call the meeting to order, until a Chairman shall be chosen, and the member_so chosen to preside shall take the Chair during the absence of the Warden, but at the meeting only at ~.'hich the member has been so chosen. - 2 - 3. Immediately after the Warden or other Presiding Officer shall have taken his seat at the first day of each session, the minutes of the preceding Session as mailed to each member shall be.adopted as read or amended and shall be signed by the Warden and Clerk or Deputy Clerk. 4. Every member, previous to his speaking to any ques- tion or motion, shall rise from his seat and address himself to the Warden or other Presiding Officer. 5. When two or more members rise at once, the Warden shall name the member who is to speak first. 6. When the Warden or other Presiding Officer is putting the question, ria member shall walk across or out of the room, nor interrupt the speaker, except to a question of order, nor pass between the speaker and the Chair, and no Councillor shall leave his place during the sitting of the Council without turn- ing to the Chair- as he ret ires, and making a bow in such a manner as that any member present may have an opportunity to object to the absence of such retiring member. 7. Any member called to order shall at once sit down, unless permitted to explain, and the ruling of the Warden or other Presiding Officer shall be final, unless otherwise decided by the Council on an appeal from such ruling~ B. No member shall speak disrespectfully of The Reigning Monarch, nor of any of the Royal Family, nor of the Governor- General, Lieutenant-Governor, or other person administering the Government of Canada, or of this Province: nor shall he use offensive words against this Council, or against any member thereof. 9. No' member shall smok~ or partake of food or beverage in the Council Chamber while Council is in Session. 10. No member shall speak beside the question in debate. 11. Any member may require the question or motion under discussion to be read at anytime during the debate, but not so as to interrupt a member while speaking. 12. No member shall speak more than once on the same question, until all other members have had the opportunity to speak to the question. 13. After a motion is passed, or a report adopted, no motion to alter or amend the same shall be considered during the same Session of Council, unless the motion to alter or amend is moved and seconded by two members from among those who voted with the majority that carried said motion or report. 14. Upon a division of any question before the Councilor any Committee thereof, except Committee of The Whole, and if required by any member of Councilor theComroittee, the names of those voting on the matter before the Councilor the Committee shall be recorded YEA and NAY as the members vote on the question~ All members present during a division must vote. 15. Questions under the proper order of the day may be put to the Warden or other Presiding Officer, or through him to any member of the Council, relating to any motion, or other matter connected with the business of the Councilor the affairs of the County, but no argument or opinion is to be offered, nor any facts stated, except so far as may be neces- sary to explain the same: and in answering any such questions a member is not to debate the matter to which the same refers. 16. When a member arrives after the roll call has been taken and Council is in Session, he will approach the dais where the Warden or other Presiding Officer is seated and be recognized, before proceeding to his Seat. 237 - 3 - 17. In addressing the Warden or any Member of Council, their proper title will be used at all times. 18. At any time when a vote, taken by a show of hands, is unclear as to the outcome, the Warden or other Presiding Officer may request members to stand to indicate their YEA or NAY. 19. Upon a tie vote on any question, by a show of hands, a recorded vote shall then be taken. 20. Upon a tie recorded vote the question shall be con- sidered a defeated motion. III ORDERS OF THE DAY 1. The Clerk or the Deputy Clerk shall have prepared for the use of the members the general order of the day, containing; Reqular Session 1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th 12th Roll Call Adoption of Minutes Referring Communications Presenting Petitions and Delegations Inquiries by Members or Giving Notice Reports of Committees and Officials Unfinished Business New Business Council Correspondence Committee Of The Whole Consideration of By-Laws Adjournment. Inaugural Session 1st 2nd 3rd Roll Call Resolution on Procedure to Elect Warden Election of Warden (1) Prospective Candidates to Speak (2) Proceed with Election (Ballot - Resolution) signing of Declaration of Office and Oath of Allegiance Gowning Presentation by Past Warden Chain of Office Lord Elgin Watch Gavel of Office Warden's Address Adoption of Minutes Consideration of By-Laws Warden to Appoint Special Committee to Strike the Standing Committees (Four Members) Other Busin-ess Adjournment. 4th 5th 6th 7th 8th 9th 10th 11th 12th 2. The business shall, in all cases, be taken up in the way in which it stands upon the Orders Of The Day, unless other- wise determined by a vote of a majority of the members present taken without debate thereon. 3. All motions shall be in writing, except to dispose of reports or communications, or to refer to Committees, and shall be seconded before being debated or put to vote; and all motions shall be read and shall then be conveyed to the Warden, who may again read the same. 4. After a motion has been received by the Warden or other Presiding Officer, it shall be deemed to be in possession of the Council, but may be withdrawn at any time by consent of a majority of the members present. 5. A motion to refer the main motion to a Committee shall preclude all amendment of the main question until decided. - 4 - 6. Arnot:ion to adjourn shall always be in order unless a vote is being taken. 7. All amendments shall be put in the reverse order in which they are moved; and every amendment submitted shall be reduced t:owriting'I and be decided upon or withdruwn before the main question' is_.put to vote. 8. There"shall not be more than two (2) amendments to the main questiop. 9. Not more than one amendment shall be allowed to either amendment. 10. Warden or question, resul t,', is After,any question is finally put to vote by the other Presiding Officer, no member shall speak to the nor shall any other motion be made until after the declared. 11. When~ve~ the Warden or other Presiding Officer is of the opinion that,a motion offered to the Council is contrary to law, or the rules and privileges of the Council, he shall apprize the members thereof immediately. 12. Members shall always take their places when any divi- sion is called. 13. When the Warden or other Presiding Officer is called on to decide a p~int of order or practice, he shall state the rule or authority applicable to the case. IV ORDER OF PROCEEDINGS IN COMMITTEE OF THE WHOLE 1. Whenever it shall be moved and carried that the Council goirttoa Committee Of The Whole, the Warden or other Presiding Officer shall leave the Chair, and shall appoint a Chairman of Committee Of The Whole, who shall maintain order in the Committee, and who shall report the proceedings of the Committee. 2. The rules of the Council shall be observed in Committee Of The Whole, so far as may be applicable. 3. Questions of order arising in Committee Of The Whole, shall be decided by the Chairman, subject to an appeal to the Council, and if any sudden disorder should arise in the COmmittee, theWarderi or other Presiding Officer will resume the Chair, without any question being put. 4. On motion in Committee Of The Whole to rise and report, the question shall be decided without debate. 5. are: The only motions allowed in Committee Of The Whole (1) motio to rise without reporting (2) motio to rise and report (3) motio that the Chairman leave the Chair and no debate shall be allowed. V READING OF BY-LAWS AND PROCEEDINGS THEREON 1. Everyby~law shall be introduced by the Clerk or Deputy Clerk and shall be authorized by a Committee or Council. 2. When'_ a. by-law is read in the Council, t-he Clerk or Deputy Clerk shall certify the readings on the back thereof. After by-laws have passed, he shall be responsible for their corrections should they be amended. 239 - 5 - 3. The question: "That By-Law No. ..... be read a first time", shall be decided without amendment or debate, and shall be read a second time before it is committed, and read a third time before it is signed by the Warden. 4. All by-laws adopted shall be printed in the proceed- ings of the Council. VI PETITIONS AND COMMUNICATIONS 1. Every petition, protest, or other written application intended to be presented to the Council, must be legibly written or printed on paper, and signed by at least one person. 2. Every member presenting any petition, protest, or other written application to the Council, shall examine the same, and shall be answerable that they contain only relevant or proper matter, and that the same is respectful and temperate in its language; he shall also endorse thereon the name of the applicant and the substance of such application, and sign his name thereto, which endorsement only shall be read by the Clerk, unless a member shall require the reading of the paper, in which case the whole shall be read. 3. All petitions or other written communications received prior to Council on any subject within the cognizance of any Standing Committee shall, on presentation, be referred to the proper Committee by resolution and any matters arising subse- quently shall be referred by the Warden without any motion; and no member shall speak upon, nor shall any debate be allowed on the presentation of any petitions or other communication to the Council; but any member may move that in referring said petition or other communication certain instructions may he given by the Council, or that the said petition or communication complain of some present personal grievance, requiring immediate remedy, the matter contained therein may be brought into immediate discus- sion and disposed of forthwith. 4. Any person or group of persons, wishing to address County Council, shall be required to make the necessary arrange- ments through the County Clerk, at least eight (8) days prior to the date of the Council Session. Written briefs shall be provided so that sufficient time will permit distribution to the members of Council, prior to the said Session. VII ORGANIZATION OF COMMITTEES 1. The Warden shall appoint a Committee of four members of Council to Strike the Standing Committees for the year and appoint representatives to various boards. The Warden shall be, ex-officio, a member of all the Standing Committees, and is considered to be one of the number shown to be on each of the Committees. 2. A majority of the number of members composing any Standing or Select Committee, shall be a. quorum to do business. 3. There shall be annually appointed, at the first meet- ing of each Council, the following Committees which shall compose the Standing Committees of the Council for the year: 1st Agricultural 2nd Property 3rd County Government 4th Social Services 5th Homes for Senior Citizens 6th County Roads 7th Personnel 8th Reception and Entertainment 9th Library. - 6 - 4. Each Standing Committee of the Council, except where otherwise specially provided, shall consist of such members of the Council, not exceeding one member from each municipality, excluding the municipality represented by the Warden, as the Council shall name as aforesaid. 5. The members of each Standing Committee shall, at their first meeting, elect a Chairman from among themselves, and as. soon as such Chairman has been elected, the time of the future regular meetings of the Committee shall be determined by the members thereof, and also the hour at which each of such meetings shall be held. 6. The time and place of meetings of Committees during Sessions of Council shall be arranged with the Clerk or Deputy Clerk by the Chairman, and in his absence by the Clerk or Deputy Clerk. 7. Special meetings of Committees may be called by the Chairman whenever he shall consider it necessary to do so, and it shall be the duty of the Chairman, or in his absence the Clerk or Deputy Clerk of the Council, to summon a special meet- ingof Committee whenever requested in writing to do so by a majority of the members of the Committee. 8. Members of the Council may attend the meetings of any of the Committees, and shall not be allowed to vote nor take any part in the discussion or debate, unless requested to do so by the Chairman. VIII COMMITTEE MEETINGS 1. The business of the respective Standing and Select Committees shall be conducted under the fOllowing regulations: (a) The Chairman shall sign all such orders and doc- uments as the Committee may legally order. (b) In his absence, one of the other members shall be elected to preside, who shall discharge the duties of the Chairman for the meeting until the arrival of the Chairman. (c) No order or authority to take action in any matter shall. be recognized as emanating from any Committee unless it is in writing, and unless it is signed by the Chairman, or Acting Chairman. IX DUTIES OF COMMITTEES 1. The general duties of all the Standing and Select Commit~eesof the Council shall be as follows: {a} To report to the Council from time to time, whenever desired by the Council, and as often as the interests of the County may require, on all matters connected with the duties imposed on them respectively, and to recommend such action by the Council in relation thereto as may be deemed necessary. (b) To cause to be prepared and introduce into the Council, all such by-laws as may be necessary to give effect.to the reports or recommendations of the respective Committees that are adopted by the Council. To consider and report respectively on any and all matters referred to them by the Councilor Warden, the Chairman signing such report and bringing up the same. I c) 241 - 7 - x AGRICULTURAL COMMIT~EE 1. the rural pality. The Agricultural Committee shall be composed of all Reeves, plus one representative from an urban munici- 2. To oversee work carried on by the Weed Inspector and Tree Commissioner. 3. To act on all matters referred by the Warden or Council. XI PROPERTY COMMITTEE 1. The Property Committee shall be composed of five (5) members. 2. It shall be the duty of the Property Committee to consider and report on all affairs in connection with the repairing, purchasing, leasing or selling of County property, exclusive of property bought for road purposes. 3. To regulate and have supervision of all matters connected with all grounds and buildings belonging to the County except the Homes for Senior Citizens and the property and buildings used by the Roads Department. The Committee to be authorized to approve and pass all accounts in connection with above and issue orders on the County Treasurer for payment of same. XII COUNTY GOVERNMENT COMMITTEE 1. The County Government Committee shall be composed of eight (8) members. 2. It shall be their duty to consider and make recommen- dations to the County Council of all proposed changes affecting the present functions of County Council. 3. To make recommendations with regard to remuneration, convention and mileage rates of County Councillors, Committee Members and the Warden. 4. To study and make recommendations with respect to all proposed restructuring of local government within the County. 5. To study and make recommendations with respect to industrial, recreational, tourism and planning matters. XIII SOCIAL SERVICES COMMITTEE 1. The Social Services Committee shall be composed of f.ive (5) members. 2. It shall be their duty to regulate and have supervi- sion of all matters connected with the Department of Social Services and other related Social Services. XIV HOMES FOR SENIOR CITIZENS COMMITTEE 1. The Homes for Senior Citizens Committee shall be composed of six (6) members (including the Warden ex-officio), all of whom shall be entitled to vote on all matters, and one (1) advisory member, who shall have no voting privileges. - 8 - 2. It shall be the duty of the Homes for Senior Citizens Committee to regulate and have supervision of all matters coo- nectedwith Homes for Senior Citizens and be authorized to approve and pas,s,all accounts and issue orders on the Treasurer for payment of same. xv COUNTY ROADS COMMITTEE 1. The Roads Committee shall be composed of the following: Five (5) rural voting members Two (2 ) rural advisory members One ( 1) urban voting member One (1) urban advisory member. 2. It shall be the duty of the County Roads Committee to co-opera~ewith and direct the County Road Superintendent in theconstru9tion and maintenance of county roads and bridges. The disbursement of all moneys pertaining to the county road system shallb~-made by the County Treasurer, only on the certificate of the County Roads Superintendent, approved by the County Road~Committee, as certified under the hand of the Chairman thereof. 3. The Chairman or Warden and the County Road Super- intendent may authorize in writing, a payment, not exceeding a total of $3_, 000 ~OO for emergency reasons, where necessary between Roads Committee meetings. XVI PERSONNEL COMMITTEE 1. The Personnel Committee shall be composed of five (5) members. 2. It shal.l be their duty to review from time to time and at least once each year the salaries, salary schedules and fringe benefits related to employees who are not covered by a Union or Asspcicition agreement. 3. To set up a salary schedule for new positions when they are created and not covered by a Union or Association agreement. 4. To designate the negotiating committee, with power to add advisory people, when negotiating an agreement with a Union or Association repesenting employees of the County of Elgin. 5. To advertise for, and interview applicants for the position of Head of a Department or his/her assistant or deputy. 6. To study and recommend to County Council all reclas- sifications of personnel, changes in fringe benefits, mileage rates, etc. oinan-union or non-association employees. 7. To make recommendations to the Elgin County Council with respect to~ny of the above duties. XVII RECEPTION AND ENTERTAINMENT COMMITTEE 1. The Reception and Entertainment Committee shall be composed of ten {IOl members. 2. To be responsible for and to make all the necessary arrangements for the annual Warden's Banquet. 3. each To be responsible for arranging for meals etc. for meeting of County Council. 243 - 9 - 4. To arrange, when required. any function involving entertainment etc. for the county. XVIII LIBRARY COMMITTEE 1. The Library Committee shall be composed of five (5) members. 2. It shall be the duty of the Library Committee to regulate and have supervision of all matters connected with the County Library System. 3. The disbursement of all monies pertaining to the County Library System shall be made by the County Treasurer, only on the authorization of the Library Committee and certi- fied under the hand of the Chairman. XIX APPOINTMENT AND DUTIES OF OFFICERS OF THE CORPORATION The duties of the various Officers of the Corpora~ tion, in addition to those prescribed by law, or any by-law or resolution of the Council, shall be as follows: XX TREASURER AND/OR DEPUTY TREASURER 1. The Treasurer shall be the Head of the Financial Department of the corporation, and shall be the principal officer and adviser of the Corporation, in all matters relating to the monetary and financial operations of the County, and especially with regard to its debt and the estimates to be pre~ pared annually for providing the ways and means for protecting the same, and meeting the annual expenditure, with a careful regard to the maintenance of the County credit. 2. The security of the Treasurer, as required by law, shall be by fidelity bond of any good and sufficient Company or Association duly incorporated for granting bonds of suretyship for parties holding positions of trust, and as to the amount of the same and all other particulars, shall be subject to the approval of Council. 3. He shall be the custodian of all titles and evidence of titles, deeds, insurance policies, mortgages, leases, bonds, agreements, or other instruments relating to the property and rentals of the County,and shall only allow the same to be taken from his office on the order of the.Council or on the requiSition and receipt of the County Cler~, or the Deputy Clerk, or the County Solicitor, for use in any legal procedure or on the order to produce of any Court of Law or equity. 4. He shall be guided in the payments and disbursements of his office by the By-laws, Rules and Regulations of the Corporation with regard to the passing and verification of accounts by the several Committees, and he shall generally superintend the transactions of his department. 5. The accounts and transactions of his department shall be subject to an audit by the County Auditors as the Council may direct, who shall prepare the Annual Detailed Audit in accordance with the requirements of the appropriate Ministry. 6. The normal channel of communications for the Treasurer shall be through the County Government Committee to County Council. - 10 .;.. XXI COUNTY CLERK AND/OR DEPUTY CLERK l. Clerk other It shall be the duty of the County Clerk or Deputy to perform the duties required of him by statutory or authority. 2. To notify each member of the Committees to which they are appointed under this By-Law, as soon as the appointment has been made, of the time and place at which the first meeting of the Committee will be held. 3. To give notice to the members of the Council of all special meetings thereof; said notice to be mailed to each member at his residence or place of business. 4. To have charge of the County Seal. 5. To attend all meetings of committees when requested by Chairman, Acting Chairman or Warden, and act as Secretary thereof. 6. He shall be generally responsible for the care and proper maintenance of all buildings, including minor repairs, save and except those of the Homes for Senior Citizens, Museum and Roads Department. 7. To act as liaison between the Tree Commissioner/Weed Inspector and Council and be the person to whom he reports. 8. shall be Council. The normal channel of communications for the Clerk through the County Government Committee to County XXII COUNTY ENGINEER/ROAD SUPERINTENDENT 1. It shall be the duty of the County Engineer/Road Superintendent to be responsible for all maintenance and con- struction of the County Road System, in co-operation with and under the direction of the County Roads Committee and to act as Secretary at all meetings of the said Committee. 2. It shall be the duty of the County Engineer/Road Superintendent to carry out all duties requested of him by County Council. 3. He shall keep proper record of the classification of all employees of his department and any reclassification or new classification must be done in consultation with the Personnel Committee. 4. He may authorize in writing the payment of any account which provides for a discount or a penalty, when the due date is prior to the next regular account payment date. XXIII THE COUNTY SOLICITORS 1. The person(sl appointed as solicitors shall attend to such duties and give such legal opinions as may be required by the Council, the Chairman of any Committee thereof, Clerk or Deputy Clerk, such opinions to be in writing if requested. 2. That it shall be the duty of all other officers of this Corporation to furnish the County Solicitor, upon request, with any documents, books, or papers, or copies of the same, in the custody or possession of such officers, and to give to the said Solicitor such other aid and asistance as he may require in the performance of the duties of the said office. 245 - 11 - XXIV LABOUR RELATIONS OFFICER 1. The person appointed as Labour Relations Officer shall attend to such duties and give such legal opinions as may be required by the Council, the Chairman of any Committee thereof, County Clerk or Deputy Clerk, such opinions to be in writing if requested. xxv ,MONEY APPROPRIATIONS, ACCOUNTS, EXPENDITURES, CONTRACTS AND IMPROVEMENTS 1. That no tenders be accepted on behalf of the Corpora- tion of the County of Elgin for any purpose unless such tender be accompanied by a certified cheque for such amount as the Committee having to do with the matter may determine. 2. No member of the Council shall have power to direct or interfere with the performance of any work for the Corpora- tion. XXVI GENERAL CLAUSES 1. No person shall be allowed to address Council during the sittings of the Council without the permission of the Warden or other Presiding Officer. 2. In all unprovided cases in the Proceedings of Council or in Committee, "Robert's Rules of Order" shall be followed. 3. Where the masculine words "he" or "his" are used throughout this by-law, it shall be interpreted to mean "she" or "her" in the event reference is made to a female person. That By-Laws No. 82-7 and 85-6 and all other By-Laws and Resolutions contrary to this By-Law be, and the same are hereby repealed. This By-Law to become effective upon passing. READ a first time this 21st day of May, 1986. READ a second time this 21st day of May, 1986. READ a third time and finally passed this 21st day of May, 1986. ~~~ h--rv G. C. Leverton, Clerk. F. Purcell, Warden. COUNTY OF ELGIN By-Law No. 86-33 "A BY-LAW TO PROVIDE GUIDANCE UPON THE PROCEDURES FOR THE ELECTION OF THE COUNTY WARDEN." WHEREAS The Municipal Act requires that the Warden shall be elected in the manner provided by resolution of the Council passed prior to the election; and WHEREAS the Municipal Council of the Corporation of the County of Elgin deems it advisable that the procedures for the election of the Warden be, as nearly as may be, consistent from year to year; and WHEREAS the said Council deems it advisable to provide guidance to the County Clerk in the conduct in such proceedings. THEREFORE BE IT RESOLVED that the Municipal Council of the Corporation of the County of Elgin enacts as follows: ELECTION OF WARDEN 1. The Clerk or Deputy Clerk of the County shall take the Chair at two o'clock in the afternoon of the Second Wednesday of the month of December in each year, or at such hour and on such day thereafter as he shall find the majority of the Members of the Council present in the Council Chamber. 2. fallowing namely: The County Clerk or ~eputy Clerk shall present the resolution for the consideration of the Council, THEREFORE BE IT RESOLVED that the Municipal Council of the Corporation of the County of Elgin hereby agrees that the election of Warden for the year (state the year) shall be conducted in accordance with the procedures numbered three to eight as set out in By-Law No. 86-33, Being a By-Law to Provide For Guidance Upon the Procedures For the Election of Warden (or alternatively, in such other manner as may be set out in the resolution). 3. That the Clerk or Deputy Clerk shall prepare lists of the names of the members in perpendicular and horizontal lines, and a card for each member with the names of the members written or printed thereon. 4. That the Clerk or Deputy Clerk shall announce that any person aspiring to the position of Warden shall be granted an opportunity, not exceeding five (5) minutes, to address County Council. 5. That the Clerk or Deputy Clerk shall inform the mem- bers that he is ready to proceed with the election of one of their number to be Warden. 6. That the Clerk or Deputy Clerk shall thereupon take from a receptacle in which the cards have been placed, one card at a time, as it comes to his hand, and call upon the member whose name appears ttrereon to say for whom he casts his vote, and the Clerk or Deputy Clerk shall place the figure under the name of the member for whom the vote was cast. \'rhen all I~em- bers have voted, the Clerk or Deputy Clerl~ shall forthwith inform the members of the result, and the Clerk or Deputy Clerk shall continue the same procedure until he shall find that more than fifty percent of the votes have been cast for one member, and he shall thereupon declare the election of such member, 247 - 2 - 7. In the case of an equality of votes, the results shall be decided in accordance with the procedure set out in The Municipal Act, namely that, the Reeve, or in his absence, the Deputy Reeve of the Municipality which for the preceding year had the largest equalized assessment, shall have a second or casting vote. 8. That the Warden-Elect shall forthwith sign and declare and read aloud the Declaration of Office, and Oath of Allegiance and on completion thereof he shall take the Chair. 9. ~'1here the masculine words "he 11 or "his" are used throughout this by-law, it shall be interpreted to mean "she" or "her" in the event reference is made to a female person. That By-Laws No. 81-38 and 82-49 be, and the same are hereby repealed. READ a first time this 21st day of May, 1986. READ a second time this 21st day of May, 1986. READ a third time and finally passed this 21st day of May, 1986. ___:::-:;::;"<'<..~.......--<-., y:.-r-;;-./ G. C. Leverton, Clerk. ~'~ ~ -/': - / .. pureX Warden. COUNTY OF ELGIN By-Law No. 86-34 "BEING A BY-LAW TO ESTABLISH THE REMUNERATION OF THE TREE COMMISSIONER AND WEED INSPECTOR." WHEREAS By-Law No. 81-55 and By-Law No. 81-54 appoints Mr. Charles C.Stafford as the Tree Commissioner and Weed Inspector for the County of Elgin: and WHEREAS it is necessary to establish the remuneration to be paid for these positions. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That the remuneration to be paid for the positions of Tree Commissioner and Weed Inspector be _ Effective January 1, 1986 - $ 9.93 per hour Effective July 1, 1986 - $10.17 per hour Effective January I, 1987 - $10.65 per hour. 2. That while using his personal vehicle on County bus- iness, he be paid the rate established for other County employees. 3. That By-Law No. 85-16 be, and the same is hereby repealed. 4. That this By-Law become effective January 1st, 1986. READ a first time this 21st day of May, 1986. READ a second time this 21st day of May, 1986. READ a third time and finally passed this 21st day of May, 1986. -) ~_./---c..-<_,~.--<:..-th..,.-../ G. C. Leverton, Clerk. ~~p R. F. Purcell, Warden. 249 COUNTY OF ELGIN By-Law No. B6-35 "BEING A BY-LAW TO FORMALLY ADOPT ELGIN COUNTY COUNCIL POLICIES. " WHEREAS policies have been formulated over a period of time for use by County Council; and WHEREAS they have been documented in written form; and WHEREAS changes have been made to them from time to time. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: l. marked to the That the attached "Elgin County Council Policies" Schedule "A" be formally adopted for use as they apply various circumstances listed. READ a first time this 21st day of May, 1986. READ a second time this 21st day of May, 1986. READ a third time and finally passed this 21st day of May, 1986. ~/~., "h..,.J G. C. Leverton, Clerk. SCHEDULE "An ELGIN COUNTY COUNCIL POLICIES 1. COUNTY CRESTS AND TIES County Crests and Ties, supplied to Councillors and Officials, should be expected to last at least three years, without having to be replaced. Anyone requiring a replacement prior to the end of the three years will be required to purchase it at actual cost. 2. FLOWERS Flowers are to be sent, in the event of bereavement, for current Councillors, Ex-Councillors who served during the previous term and all Past Wardens. 3. CHAIRMAN OF RECEPTION AND ENTERTAINMF.N~ rnMMITTEE The Chairman of the Reception and Entertainment Committee is to be paid an annual remuneration of $200.00 for performing the duties of his office. 4. WARDEN'S BANQUET (i) ( ii) ( Hi) (iv) Iv} 5. WARDEN ( i) Thirty (30) complimentary banquet and dance tickets will be made available for the Warden's guests. Additional tickets over this ~ount are to be purchased. Complimentary invitations to the Warden's Banquet will be extended to all Ex-Councillors holding office during the previous term. The Warden's Watch and a round 12 inch silver tray for the First Lady will be obtained by the Clerk. The program will list only living Ex-Wardens. The County will provide a Guest Book. The Warden may, when requested, sign and issue proclama- tions on behalf of the County, provided that the wording of such proclamation is submitted to the Clerk for the Warden's approval, prior to publication and that there be no cost to the County. (ii) The Warden is authorized to use his own discretion as to whether he wears the traditional gown and/or Chain of Office for meetings of Council, other than at the time of election to Office, or other events or occasions as warranted. 6. WARDEN'S RECEPTION The County will provide and pay for the cost of a reception after the Warden's election each year. The Clerk will make the necessary arrangements in consultation with the Reception and Entertainment Committee. The County will provide a Guest Book. 251 - 2 - 7. LAPEL PINS (i) One metal County Lapel Pin will be supplied to the cur- rent Councillors, Department Heads and Deputies annually. Additional ones may be purchased in minimum lots of twenty (20) pins. (ii) Metal County stick pins will be available on the same basis as item (il. (ill) Five (5) plastic lapel pins will be supplied to each Councillor in January of each year. (iv) Plastic pins will be supplied to each new employee along with his/her first paycheque. (v) The Warden has authority to give out plastic pins. 8. POCKET GREETERS A pocket type and pin type greeter with the County Crest and name on it and the person's name will be supplied at the beginning of each term of Council to the following: (a) County Councillors (Warden each year). {b} Department Heads and Deputies, upon completion of their probationary period. These greeters are supplied at no charge; any replacements will be at the expense of the person requiring it. 9. COUNTY BOOKENDS, PLl\TES AND GLASSES The Warden may, without direction from County Council, use his discretion in the distribution of County bookends, plates and glasses, as gifts to visiting dignitaries. 10. PHO~OCOPIES FOR THE PUBLIC A charge of $1.00 per sheet will be made for persons requesting copies of documents. 11. MEALS Councillors and appointed Officials shall be provided with a meal, when the Committee meeting is in both the forenoon and afternoon. The Chairman or the Warden must sign the bill to authorize payment. 12. COUNTY CREST All County departments have been authorized to use the Crest for any County purposes. 13. RETIREMENT GIFT Every retiring County Councillor shall receive a desk pen set with the County Crest and a suitable plaque indicating the term held on Council. 14. RESOLUTIONS (1) Where a resolution is endorsed, a reply be sent to the originating body only, regardless of the request for copies to be sent to others. (2) Where a resolution is filed or not endorsed, no reply be sent, it being felt that no response will indicate non- support. 5/86 - 3 - (3) In the event Council wishes copies of resolutions etc. sent to other than the originating bOdy,directions to this effect be incorporated into the recommendation. 15. COFFEE The County will purchase coffee or tea for Committee meetings and to be used by the staff in the Municipal Building. 16. GRANTS County Grants to Organizations, Corporations, Institutions.. etc. will be paid December 15th each year, except for: (a) (i) Memberships (ii) Scholarships ( Hi) Payment to the Local Agricultural Office on behalf of 4-H Clubs etc. and these would be paid upon request (iv) Grants indicating a specific date in the original motion (b) February 1st of each year will be the cutoff for receiving grant requests (c) Council will set aside a separate day, in February, to hear all the delegations (d) Financial Statements will be required from each organiza- tion and sufficient copies (30) of the brief and Financial Statements are to be provided for distribution to Members of Councilor the request will not be considered (e) In January of each year Council will decide which delega- tions to invite to the special February meeting. 17. WARDEN AND COUNCIL REMUNERATION A review is to be made in the remuneration of the Warden and Members of Council each year, in time to have any revisions presented to the November Session of County Council, for imple- mentati~n in January of the following year. 18. WORK INCENTIVE PROGRAM All requests for grants in connection with work incentive or other programs made available to the County, are to be channelled through the County Government Committee only if a specific amount has been allocated to the County. All others shall be made with reference only to their own Committee. 19. SCHOLARSHIPS All scholarships given to the various Universities will be provided. for persons attaining the highest academic standing and not restricted to boys or girls. 20. BUDGETS All budgets (Committees of Council and Outside Boards) are to be submitted to the Clerk-Treasurer by March 1st of each year and they are to be provided in sufficient copies (30) to be distributed to Council, prior to the actual Budget Session. 5/86 ~b;j - 4 - 21. COUNTY VEHICLES ROADS DEPARTMENT (a) All new licensed vehicles purchased are to be North American manufactured, chrome yellow in colour, with the exception of the automobile driven by the Engineer which may be any colour, all of which shall have a County Crest decal affixed on the front doors. (b) Personal use is restricted to the persons presently enjoying this privilege and future replacements be not extended this benefit. (c) The policy of providing vehicles for Supervisors be limited to one car for the use by the Engineer, and any other vehi- cles be pickups and future personal use of all vehicles be restricted to the Province of Ontario, unless otherwise approved by County Council. HOMES FOR THE AGED (a) All new licensed passenger vehicles purchased are to be North American manufactured and have a County Crest decal affixed on the front doors. (b) Any other new vehicles, other than passenger ones, shall be North American manufactured, chrome yellow in colour, and have a County Crest decal affixed on the front doors. LIBRARY (a) All new licensed vehicles purchased are to be North American manufactured, chrome yellow in colour, and have a County Crest decal affixed on the front doors. 22. CONVENTIONS The convention procedures are to be printed and handed out to all County Councillors at the December Session and reimburse- ment will be made within ten days after receipt of accounts. 23. HEARINGS All applications for hearings must be sanctioned by County Council. 24. REPORTS AND/OR MINUTES (i) All Reports mailed prior to Council need not be read and the Chairman move its adoption as circulated. (ii) In order to streamline the keeping of minutes of the various Committees and Reports, it is recommended that a summary of the correspondence be listed by number in the minutes and action taken on each item merely refer to the correspondence number, rather than repeating a brief des- cription of its contents. 25. COMMITTEE MEETINGS Meetings for the Agricultural Committee and Homes for Senior Citizens Committee are to be open fo the public. 26. S~. THOMAS SUBURBAN ROAD COMMISSION The Members of the St. Thomas Suburban Road Commission are to be invited to the May Session luncheon each year. 5/86 - 5 - 27. APPOINTMENTS TO OUTSIDE BOARDS The policy for re-appointment to local boards and Committees is that they not necessarily be renewed if a person has served for six consecutive years and that all appointments be made through the County Government Committee. Any local board or Committee to which County Council makes appointments must receive Council's approval prior to anyone being appointed to a further board, in order to receive payment for his/her attendance on the second board. 28. CORRESPONDENCE The cutoff for correspondence is the Thursday before Council unless it is urgent and must be acted upon prior to the next Council Session and that it be at the discretion of the Warden and the Clerk. That all notices of proposed zoning by-law changes and public hearings, received from the local municipalities, be no longer referred to the County Government Committee, but, be listed under the KFiledK Communications. It is understood that any that affect County roads or property will be forwarded to the appropriate Committee. 29. COMMITTEE OF THE WHOLE In order to keep time spent in Committee Of The Whole to a minimum, only topics forwarded to the Clerk by the Thursday before Council for insertion on an agenda will be discussed. The name of the person who will speak to the topic will also be relayed. 30. PENS Pens may be given out at the discretion of the Warden. 31. LIBRARY BRANCH CONSTRUCTION The Library Branch Construction policy and Agreement, attached as Schedule "1", will be the one used for all Library Branch construction. 32. PURCHASES Any Member of Council may purchase any of the following County items at cost - (a) Bookends (b) Glasses (c) Pens (d) Plates (e) Co loured Metal County Crest Medallions (f) Flags. 33. ROAD CLOSING NOTICE That where a Township gives notice to the County of a proposed road closing and the County Roads Committee does not object, a letter to this effect be forwarded to the Township in lieu of passing a by-law, upon adoption by County Council. C; fRk COUNTY OF ELGIN By-Law No. 86-36 "BEING A BY-LAW TO AUTHORIZE THE WARDEN AND CLERK TO SIGN AN AGREEMENT BETWEEN THE ONTARIO LIBRARY COOPERATIVE AND THE CORPORATION OF THE COUNTY OF ELGIN." WHEREAS the Elgin County Library System wishes to participate in the joint sharing of the costs and benefits of the creation of a joint bibliographic data base using the services and facilities of UTLAS; and WHEREAS it is necessary to create an agency known as the Ontario Library Cooperative (OLC) to govern, manag~ and direct the creation of the above-mentioned data base; and WHEREAS the use of the said services and facilities of UTLAS must be by agreement with the Ontario Library Cooperative. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That the Warden and Clerk are authorized to sign the necessary agreement with the Ontario Library Cooperative in order to allow the Elgin County Library System to participate and share in the benefits of the joint bibliographic database using the services and facilities of UTLAS. READ a first time this 21st day of May, 1986. READ a second time this 21st day of May, 1986. READ a third time and finally passed this 21st day of May, 1986. .---- /" ~_-.rC_<_<_.<__(, ,~-..---' G. C. Leverton, Clerk. c 255 COUNTY OF ELGIN By-Law No. 86-37 "A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE MAY SESSION. 1986. " WHEREAS by Section 9 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of a municipal corporation are to be exercised by its council; and WHEREAS by Subsection 1 of Section 103 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of every Council are to be exercised by By-Law; and WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the Corpora- tion of the County of Elgin in respect of each recommendation contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meet- ings held during the May 1986 S~ssion is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 21st day of May, 1986. READ a second time this 21st day of May, 1986. READ a third time and finally passed this 21st day of May, 1986. ~-::r',-<-~'-(,-..,..._;-.,- G. C. Leverton, Clerk. '/ I I I u I I ! 257 June Session - First Day Wednesday, the 18th day of June, 1986 The Elgin County Council met this day at the Administration Building, at 10;00 A.M. in accordance with adjourn- ment. The Warden in the Chair. ROLL CALL - All Members present ~xcept: Reeve Lavereau Reeve McCann Moved by Reeve Bradfield Seconded by Deputy Reeve van Kasteren That the minutes of the May 1986 Session of the Elgin County Council be adopted. - Carried. COMMITTEE COMMUNICATIONS '-....) I I I I COUNTY GOVERNMENT COMMITTEE 1. City of Etobicoke with resolution requesting that the Province substantially increase the Section 160 of the Municipal Act levy of $50.00 per capacity for Hospitals, Colleges. Cor~ rectional Centres and Detention Centres. 2. I.B.M. Customer Centre with information and invitation to attend a one-day computer session. 3. Ontario Library co-operative with information on the installation of the computer in the Library. 4. Town of Hanover with resolution re: education levy and representation on Boards. 5. City of Brantford with request for support to have the International Telecommunications Discovery Centre located in Brantford. COUNTY ROADS COMMITTEE '-../ 1. Hennessey, Bowsher & Associates with a copy of a letter to the Ontario Municipal Board, on behalf of'the Kettle Creek Conservation Authority, advising representation will appear at the hearing re: Port Stanley Terminal Rail Inc. June 12th, 1986. 2. Minister or Transportation & Communications reI Provin- cial Highway Access Controls. 3. Ministry of Consumer & Commercial Relations, Real Property Registration Branch with a "Notice of Application" under the Land Titles Act, by Vista Wood Estates Limited. 4. Robert F. Sward, P. Eng. with copy of report reI the proposed extension of the rail operations of Port Stanley Terminal Rail Inc. 5. Ministry of the Environment reI municipal responsibility of waste generators under Regulation 309. J 6. Ministry of Transportation & Communications approving a supplementary subsidy allocations in the amount of $91,800.00 (Replacing culverts). - 2 - COUNTY ROADS COMMlTTEE - continued 7. Kettle Cr~ek Conservation Authority with a notice of an undertaking of a Flood Damage Reduction Study within parts of the City of St. Thomas and the Townships of Yarmouth and Southwald. 8. Ministry of Transportation & Communications approving a supplementary subsidy allocation in the amount of $41,000. (Pipe Arch Culvert Investigation) ~ 9. chise sity; Ontario Energy Board with a copy of a report re; fran- agreements and certificates of ~ublic convenience and neces- 10. From the following municipalities with planning notices; (1) Township of Bayham - notice of passing of Zoning By-Law Z135-86 (2) Township of Aldborough - notice of passing of Zoning By-Law 86-23 - notice of public meeting re: Zoning Amendment (3) TownShip of Malahide - notice of passing of Zoning By-Laws 24/86 and 25/86. HOMES FOR SENIOR CITIZENS COMMITTEE 1. Township of Malahide with information re: tender to construct asphalt sidewalk in front of Terrace Lodge. "--' PERSONNEL COMMITTEE 1. City of Etobicoke with a copy of a resolution re: Arbit- ration Award process amending for municipal purposes. PROPERTY COMMITTEE 1. Copy of The Public Institutions Inspection Panel Report- May 26th, 1986. FILED 1. Bank of Montreal advising that the prime interest rate decreased by "-% to 10l;t% effective May 16th, 1986. 2. The Association of Municipalities of Ontario with MfO Report 86-7 ~ Response to the Provincial Government Discussion Paper "pay Equality". ~ 3. Ministry of Natural Resources with copy of a summary of the municipal conunents on the "Guidelines for Wetlands Management". 4. Canadian General Standards Board with a list of dates for seminars to be held in Ontario. 5. Terry Green with appreciation for scholarship. 6. Bell Canada with facts on taxes paid and gross receipts for the St. Thomas Exchange. 7. Ministry of the Environment, Environmental Assessment Advisory Conunitteere: Ministry of Natural Resources Class En- vironmental Assessment for Fishery Reclamation. 8. Minister of Municipal Affairs re: introduction of a Rental Housing Protection Act. 9. Ministry of HOUSing with information on the Ontario Home Renewal Program -and Application Package for Grant. 259 _ 3 - County Council, June Session, 1986 FILED ~ continued 10. Minister of the Environment re: municipal recycling initiatives and information on program. 11. Family & Children's Services of St. Thomas and Elgin with allocation of children in care and Financial Statement for the month of April, 1986. ',) I I I 1 12. A.M.O. with copy of Labour Relations News and submission to the Executive Council of the Province of Ontario. 13. Wilfrid Laurier University advising that the winners of the Elgin County scholarships were: Jennifer L. Johnson R. R. 1, Eden Kenneth A. Carder Shedden 14. health and Seniors. Ministry for Senior citizens' Affairs with summary for social service strategies and initiatives for Ontario's 15. Ministry of Natural Resources with updated list of local flood response Co-ordinators. I i ,.., 16. Ministry of Tourism & Recreationacknowledging receipt of submission for Bicentennial Time Capsule. 17. Remarks by The Honourable Bernard of Municipal Affairs to the annual meeting Authorities - May 5th, 1986 - Toronto. Grandmaitre, Minister of the Municipal Police 18. Ministry of the Environment re: watermains and services. tha~ing of frozen 19. From the fallowing municipalities with information re: planning matters: (1) Township of Bayham _ notice of passing of zoning By-Law Z136-B5 (2) Township OI Malahide _ notice of passing of zoning By-Law 23/86 ( 3) Township of Aldborough - public notices re: Zoning By-Law amendments (4) Village of Belmont _ Committee of Adjustment deci- sion re: minor variance (5) Town of Aylmer _ notice of public hearing re: ~' Zoning By-Law ( 6) Township of Yarmouth _ public notice re: zoning By- Law amendment _ notice of passing of Zoning By- Law 2947 (7 ) County of Oxford _ copy of Town of Tillsonburg Official Plan Amendment - Secondary Plan. Moved by Reeve Willsey Seconded by Reeve Neukamm That the disposition of the Communications mailed previ- ously be approved as follows: County Government Committee - #1-5 inclusive County Roads Committee - #1-10 inclusive Homes for Senior Citizens Committee - #1 Personnel Committee ~ #1 Property Committee - #1 Filed - #1-19 inclusive County Council - #1~5 inclusive. Carried. '--"' EMPT,OYEE PRESENTATIONS The following employees received recognition for long service, Mrs. Marjorie J. DeGraw of the Library staff received a certificate - 4 - EMPLOYEE PRESENTATIONS - continued from Chairman Reeve Pearson and Warden Purcell. Mrs. Beulah Taylor of the Terrace Lodge staff was presented with a certificate and cheque on her retirement after 8 years and 10 months by Chairman Reeve Ford and Warden Purcell. '--' Chairman Reeve Stewart and Warden Purcell presented 10 year certif- icates to the following Road Department employees: Allan E. Moon & Ted F. McCready 20 Year Certificate - Gerald W. Smith. FIRST REPORT - COUNTY GOVERNMENT COMMITTEE - (mailed) Moved by Reeve Neukamm Seconded by Deputy Reeve Campbell That the First Report of the County Government Committee be adopted. - Carried. FIRST REPORT - ROADS COMMITTEE The First Report of the Roads Committee was presented by Reeve Stewart and adopted on motion of Reeve Stewart and Reeve Neukamm. FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE - (mailed) '--' Moved by Reeve Ford Seconded by Reeve Perovich That the First Report of the Homes For Senior Citizens Committee be adopted. - Carried. FIRST REPORT - LIBRARY COMMITTEE - (mailed) Moved by Reeve Pearson Seconded by Reeve Stewart That the First Report of the Library Committee be adopted. - Carried. FIRST REPORT - PROPERTY COMMITTEE The First Report of the Property Committee was presented by Reeve Emerson and adopted on motion of Reeve Emerson and Reeve Ford. '--' Moved by Reeve Stewart Seconded by Reeve Hodgson That the Treasurer's Report be accepted and printed in the proceedings. - Carr ied . Moved by Deputy Reeve Mezenberg Seconded by Deputy Reeve Schaper That the Treasurer's Statement on Remuneration and Expenses for the Members of the Elgin County Council to May 9th, 1986 be accepted and printed in the proceedings. - Carried. '- ~bl - 5 - County Council, June Session, 1986 Moved by Reeve Fischer Seconded by Reeve Marr ~ That the Treasurer's Statement on Remuneration and Expenses to May 9th, 1986 for appointees to the Elgin County Library Board, Members of the Land Division Committee and St. Thomas Suburban Roads Commission be accepted and printed in the proceedings. - Carried. Moved by Deputy Reeve Wake ling Se~onded by Deputy Reeve DeKraker That we go into a Committee-Of-The-Whole. - Carried. Warden Purcell appointed Reeve Martyn as Chairman of Committee-Of-The-Who!e. The Committee rose without reporting. FIRST REPORT - PERSONNEL COMMITTEE - (mailed) :0 Moved by Reeve Martyn Seconded by Reeve Bradfield That the first Report of the Personnel Committee be adopted. - Carried. COUNCIL COMMUNICATIONS 1. Elgin West District Women's Institute nominating Mrs. Garnett Cowell to the Pioneer Museum Board. 2. Ministry of Natural Resources with a copy of "Lake Erie Fisheries News 1985". 3. Ontario Hydro advising that the Joint Board Hearings for the proposed transmission routes for the London area trans- former station site has been set for June 17th, 1986 to continue from March 18th commencement. J 4. The Canadian Hearing Society Foundation with request for grant. 5. St. Thomas-Elgin General Hospital with notice of annual meeting of members set for 2:00 P.M., June 11th, 1986. Moved by Reeve Emerson Seconded by Reeve Stewart That the nomination from the Elgin West District Women's Institute to the Elgin County pioneer Museum Board be tabled to the December Session, 1986. - Carried. Moved by Reeve Black Seconded by Reeve Perovich That Council Communications numbered 2, 3, 4, and 5 be filed. - Carried. .....J - 6 - Moved by Deputy Reeve Chute Seconded by Reeve Emerson That we do now adjourn (11:31 A.M.) to meet again on June 18th, 1986 at 1:30 P.M. - Carried. .--- Council re-convened at 3:19 P.M. ROLL CALL - All Members present except: Reeve Martyn Reeve Lavereau Reeve McCann. FIRST REPORT - AGRICULTURAL COMMITTEE The First Report of the Agricultural Committee was presented by Reeve Perovich and adopted on motion of Reeve Perovich and Reeve Neukamm. SECOND REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE The Second Report of the Homes For Senior Citizens Committee was presented by Reeve Ford. Reeve Bradfield declared a conflict of interest in Item #1 and refrained from discussing or voting on the report. '-' Moved by Reeve Ford Seconded by Deputy Reeve Millman That the Second Report of the Homes For Senior Citizens Conunitt'ee be adopted. - Carried. GOLF DAY - July 10th, 1986 Deputy Reeve Millman, Chairman of the Reception and Entertainment Conunittee made a verbal report on a proposed mystery tour for persons attending Golf Day, but not wishing to golf. Moved by Reeve Black Seconded by Reeve Marr That By-Law No. 86-38 ~Being a By-Law to Authorize the Execution of a Collective Agreement between the Corporation of the County of Elgin and London and District Service Workers' Union, Local 220, S.E.I.U., A.F.L., C.I.O., C.L.C., with respect to the Corporation's full time employees at the Elgin Manor" be read a first time. '---' - Carried. Moved by Deputy Reeve Campbell Seconded by Reeve Perovich That By~Law No. 86-38 be read a second time. - Carried. Moved by Reeve Marr Seconded by Deputy Reeve Mezenberg That By-Law No. 86-38 be read a third time and finally passed. - Carried. I I I I I i I '..,I I I I 263 - 7 - County Council, June Session, 1986 Moved by Reeve Bradfield Seconded by Reeve Black That By-Law No. 86-39 "Being a: By-Law to Authorize the Execution of a Collective Agreement between the corporation of the County of Elgin and London and District Service Workers' Union, Local 220, S.E.I.U., A.F.L., C.I.O., C.L.C., with respect to the Corporation's part-time employees at Elgin Manor" be read a first time. - Carried. Moved by Deputy Reeve van Kasteren Seconded by Reeve Ford That By-Law No. 86-39 be read a second time. - Carried. Moved by Reeve Neukarom Seconded by Reeve Stewart That By-Law No. 86-39 be read a third time and finally passed. - Carried. Moved by Reeve Pearson Seconded by Deputy Reeve Schaper That By-Law No. 86-40 "Being a By-Law to Authorize the Execution of a Collective Agreement between the Corporation of the County of Elgin and London and District Service Workers' Union, Local 220, S.E.I.U., A.F.L.., C.I.O., C.L.C., with respect to the corporation's full and part-time employees at Terrace Lodge" be read a first time. - Carried. Moved by Deputy Reeve Schaper Seconded by Reeve Pearson That By-Law No. 86-40 be read a second time. - Carried. MQvedby Reeve Pearson Seconded by Deputy Reeve Schaper . That By-Law No. 86~40 be read a third time and finally passed. - Carried. Moved by Reeve willsey Seconded by Deputy Reeve Chute That By-Law No. 86-41 nBeing a By-Law to Establish rates of pay etc. for Registered Nurses in the Homes For Senior Citizens" be read a first time. - Carried. Moved by Deputy Reeve DeKraker Seconded by Deputy Reeve Chute That By-Law No. 86-41 be read a second time. - Carried. '-../ - 8 - Moved by Deputy Reeve Chute Seconded by Deputy Re~ve DeKraker passed. That By-Law No. 86-41 be read a third time and finally - Carried. '-../ Moved by Deputy Reeve Lyle Seconded by Deputy Reeve Millman That By-Law No. 86-42 "Being a By-Law to Establish hourly rates for Branch Library part "time employees" be read a first time. - Carried. Moved by Reeve Black Seconded by Deputy Reeve Campbell That By-Law No. 86-42 be read a second time. - Carried. Moved by Reeve Black Seconded by Reeve Perovich passed. That By-Law No. 86-42 be read a third time and finally ~ - Carried. Moved by Deputy Reeve Millman Seconded by Reeve Bradfield That By-Law No. 86-43 "Being a By-Law to Authorize the Warden and Clerk to sign an agreement between the County of Elgin and the Ministry of Citizenship and Culture re: An LCAP capital grant to assist in the building of a machine readable database" be read a first time. - Carried. Moved by Deputy Reeve Campbell Seconded by Deputy Reeve Mezenberg That By-Law No. 86-43 be read a second time. - Carried.' '-../ Moved by Reeve Bradfield Seconded by Reeve Marr passed. That By-Law No. 86-43 be read a third time and finally - Carried. Moved by Reeve Pearson Seconded by Deputy Reeve Schaper That By-Law No. 86-44 "Being a By-Law to Appoint Auditors for the County of Elgin" be read a first time. - Carried. Moved by Reeve Willsey Seconded by Deputy Reeye DeKraker That By-Law No. 86-44 be read a second time. '-- - Carried. I I i I I I ~ I I I I I I IV 265 - 9 - County Council, June Session, 1986 Moved by Deputy Reeve Schaper Seconded by Reeve Pearson That By-Law No. 86-44 be read a third time and finally passed. - Carried. Moved by Reeve Willsey Seconded by Deputy Reeve DeKraker That By-Law No. 86-45 nTo repeal By-Laws No. 1794 and 18-1.4" be read a first time. - Carr ied . Moved by Deputy Reeve Mezenberg Seconded by Deputy Reeve DeKraker That By-Law No. 86-45 be read a second time. - Carried. Moved by Reeve Emerson Seconded by Reeve Fischer That By-Law No. 86-45 be read a third time and finally passed. - Carr led. Moved by Deputy Reeve Lyle Seconded by Reeve Hodgson That By-Law No. 86-46 "A By-Law to Confirm proceedings of the Municipal Council of the corporation of the County of Elgin at the June Session, 1986" be read a first time. - Carr ied . Moved by Reeve Stewart Seconded by Deputy Reeve wakeling That By-Law No. 86-46 be read a second time. - Carr ied . 1(;) Moved by Reeve Ford Seconded by Reeve Stewart That By-Law No. 86-46 be read a third time and finally passed. - Carr ied . Moved by Reeve Black Seconded by Deputy Reeve Millman That we do now adjourn (3:33 P.M.) to meet again on September 24th, 1986 at 10:00 A.M. - Carried. ~ R. F. Purcell, Warden. G. C. Leverton, Clerk. COUNTY GOVERNMENT COMMITTEE REPORT June Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1. Deloitte ending: That a by-law be passed appOinting the firm of Haskins & Sells as the County Auditors for the years December 31st, 1986 December 31st, 1987 December 31st, 1988 with the fees for audit and accounting services for the various departments as follows as maximum amounts allowable: Administration Roads Social Services Elgin County Library Elgin County Museum Elgin Manor Terrace Lodge AUDIT $ 4,250 1,250 500 1,500 250 2,150 1,750 $11. 650 ACCOUNTING TOTAL $ 6,300 $12,300 2,000 800 3,550 3,050 $21.700 500 550 1,400 1,300 $10,050 2. That the question of a replacement from the Village of Belmont to sit on County Council be tabled to the next meeting of this Committee. 3. That the resolution from the City of Etobicoke (Cor- respondence #1) be endorsed. 4. That the Correspondence #2, 3, 4 and 5 be filed. 5. filed. That the resolution from the Township of Mersea be ALL of which is respectfully submitted. ./'. / :t-m:r/ ). / E . '_b~A"_- . Neukamrn -1-'77/-';7; Chairman. ' f ,///' /~~{. /zr 267 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT JUNE SESSION 1986 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD COMMITTEE REPORTS AS FOllOWS: 1. Walmsley Bros. limited are expected to start their contract for hot mix asphalt paving shortly. Work will start on Road #40 in Malahide Township followed by work on Road #36 and Road #24 at Sparta. 2. A revised maintenance budget in the amount of $2,021,000 has been approved and will be forwarded to Council Members with the Minutes of June 10th Road Committee. The new budget was necessitated by the spending of all monies allocated for winter control in 1986 ($580.000) by May 1st. Additional maintenance requirements of $109.000 (estimated) were taken from the asphalt resurfacing programme. WE RECDMMEND: 1. That By-Law No. 1794, being a by-law to regulate the location of gasoline and diesel fuel pumps on lands adjacent to County roads be repealed. 2. That By-Law No. 1814, being a by-law to regulate the location of buildings and structures adjacent to County roads be repealed. Both of these by-laws were passed in the early 1960's and do not allow for any variance regardless of circumstances. As all TownShips now have zoning by-laws dealing with set backs, etc., and have a method of allowing variances, the Committee felt that the County's by-laws were no longer required and in some cases were too restrictive. Continued. . . COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT - JUNE SESSION 1986 PAGE 2. The set back by-law did not apply in the Town of Aylmer or in any of the Villages. ALL OF WHICH IS RESPECTFULLY SU8MITTED ~/Al< ~~ #? <::t)~ HOMES FOR SENIOR CITIZENS COMMITTEE REPORT June Session 1986 FIRST REPORT TO the Warden and Members of Elgin County Council, The Homes for Senior Citizens Committee reports as follows: 1. An additional 12 Extended Care beds have been allocated to E~gin Manor effective 01/04/86. 2. Both Homes have received favourable reports from the Publ ic Inspection Panel Review Board. All of which is respectfully submitted, (UL.,'-- ~{ A. K. Ford, ~ LIBRARY COMMITTEE REPORT June Session 1986 To the Warden and Members of Elgin County Council, The Library Committee reports as follows: 1. That Mrs. Joyce Walker's resignation effective September 2nd, 1986 be accepted with regret. 2. That a telephone be provided for the Springfield Library. 3. That a summer committee composed of the Warden, the Committee Chairman and the Deputy Librarian has been s"truck to carry on general business for the Library during the summer. 4. That the agreement with the Ministry dated April 15th, 1986 between Her Majesty the Queen in right of Ontario as represented by the MinistryoC Citizenship. and Culture for the Province of Ontario and the ElginCourity Library be adopted and it is recommended to County Council that sby-law be prepared authorizing the Warden and Clerk to sign the document. ALL of which is respectfully submitted. 'l . (~L~ ~ --- , ~~ ~~< 271 PROPERTY COMMITTEE REPORT June Session, 1986 To the Warden and Members of the Elgin County Council, The Property Committee reports as follows: 1. That the quotation of Skyline Elevator Inc. in the amount of $250.00 per month for maintenance on the two eleva- tors in the Administration .Building be accepted for a five year period, sUbject to adjustment at the end of each twelve month period. 2. That Correspondence #1 be filed. 3. That this Committee has authorized the Homes for Senior Citizens to transfer any shelving from the County Library which is being stored at the City Library for use at Elgin Manor and Terrace Lodge and the Chief Librarian obtain bids for this Committee on any remaining afterwards. 4. That we have authorized the purchase of the three typewriters by the Library and in addition, the purchase of the used typewriter from the Social Services Department at $50.00. 5. That the Clerk obtain bids for the used typewriters and he authorized to accept the highest ones (advertised through Elgin County Market). 6. That we request each department to advise the Property Committee of any surplus equipment, including vehi- cles, prior to disposal. 7. That the Library has been advised that there are no surplus tables available for-their use at this time and if any become available they will be so informed. 8. That change Orders #25 in the amount of $468.55 and #27 for $214.38 be approved. 9. That the proposed lease has been forwarded to Western Ontario Breeders Inc. for signing by their officials. 10. That tours of the Administration Building be limited to the business hours of the staff and arrangements be made through the Clerk-Treasurer' s Off-ice. 11. That the proposal to lease an area for the Elgin Women Teachers' Association at a minimum price of $7.00 per sq. ft. for a period of five years be accepted and a lease be drawn up and a by-law prepared authorizing the Warden and Clerk to sign same. The area to be leased is in the centre front south portion of the second floor and renovations are to be carried out by the County at an estimated cost of $18,000.00. 12. in the Dutton That the Court House Library. three surplus airconditioning units located basement be transferred for use in the new ALL of which is respectfully submitted. /) ',-- (' K. C. Emerson, Chairman. .,' /.N"-:' / /'j:;"-;'.!:-~"-C; "-/,--' /... t/ COUNTY TREASURER'S REPORT June Session, 1986 To the Warden and Members of the Elgin County Council, I beg to submit the following statement of Revenue and Expenditure for the period January 1st to May 31st, 1986. (This statement reflects accrual adjustments, made by our auditor for items paid or received in 1986 which pertained to the year 1985): REVENUE Employee Deductions County Rates Interest Received County Roads Miscellaneous Revenue Land Division Committee ~ Revenue Court House Recoveries Recovery of Rentals Welfare Administration Welfare Benefits General Support Grant Resource Equalization Grant Suspense Account Due from 1985 International Plowing Match EXPENDITURE Council Members Administration Administration Buildings - 9 Gladstone Avenue New Administration Building - 450 Sunset Drive Court House Maintenance Grants County Roads Children's Aid Society Elgin Manor Home For The Aged - Budget Terrace Lodge Home For The Aged - Budget Debenture Debt - Interest Interest On Loans arid Capital Borrowing Agricultural Registry Office Elgin-St. Thomas Health Unit - Budget County Library Land Division Committee Welfare Administration Welfare Benefits St. Thomas Suburban Road Commission Write-Off of Taxes Workers' Compensation (Pre-Levy) New Administration Building - Capital Renovations GENERAL BANK ACCOUNT Balance in Bank and On Hand January 1st, 1986 Receipts Expenditures Balance in Bank and On Hand May 31st, 1986 $ 157,441.25 759,688.92 6,457.39 1,034,968.77 110.00 11,680.00 10,152.46 32,425.00 24,858.54 293,798.87 88,346.00 114,810.00 373.51 26,189.73 $2,561,300.44 $ 54,567.14 68,636.90 7,760.56 26,246.01 22,261.34 400.00 1,287,137.52 48,126.25 134,958.25 40,575.84 19,800.00 67,035.47 11,376.82 1,997.21 84,248.00 339,885.52 7,427.56 60,269.51 395,811.63 467.34 531.51 24,525.38 303,246.85 $3,007,292.61 $ 87,256.57 cr. 8,889,783.59 $8,977,040.16 cr. 9,615,975.81 S 638.935.65 273 - 2 - ELGIN MANOR Balance in Bank and On Hand January 1st, 1986 Receipts $ ~ 1,437,463.14 1,437,463.14 1,442,202.88 $ 4739.740/0 Expenditures Balance in Bank and On Hand May 31st, 1986 TERRACE LODGE Balance in Bank and On Hand January 1st, 1986 Receipt's $ ~ 637,312.60 637,312.60 640,694.24 $~381.M OlD Expenditures Balance in Bank and On Hand May 31st, 1986 ALL of which is respectfully submitted. ~ G. C L ~~c- ~ C . everton ~ . ounty Cl . ~fF"<~ TREASURER'S STATEMENT ON REMUNERATION ANn F.XPRNSES To the Warden and Members of the Elgin County Council, June Session, 1986 I beg to submit the following itemized statement of the remuneration, mileage arid expenses, paid to each Member of Elgin County Council, during the calendar year ending May 9th, 1986: Paid To Remuneration and Mileaqe Council, Committee and .Outside Boards Conventions Total Black, C. I. Bradfield, R. T. Brooks, R. G. Campbell, J. D. Chute, O. V. Coles, R. F. DeKraker, A.. J. Emerson, K. C. Fischer, J. Fleck,J. R. Ford, A. K. HOdgson,J. W. Lashbrook, T. H. Lavereau, .R. J. Lyle, H. .F~ Marr, E. .H. Martyn, W. A. Mezenberg,..H~ J. Millman, M.L. Monteith,K. E. McCann, .J. A" Neukarrun, E. Pearson, D~ H. Perovich, D. Purcell, R. F. Schaper, K.M. Sheils, R. J. Smyth,. J.N~ Stewart, M. H. van Kasteren ;A. J. Volkaert,..J. A. Wakel ing, J.L. Willsey, C, R. $ 1,033.82 1,787.00 120.18 1,634.57 1,771.02 101.28 814.73 1,653.08 2,353.62 390.75 2,593.00 2,430.50 68.19 1,080.82 1,300.01 1,082.74 2,580.13 1,936.28 1,432.79 260.04 1,232.72 2,423.00 1,557.23 2,363.56 9,533.48 616.94 113.70 56.58 1,897.60 1,240.01 157.32 1,831.55 2,009.00 TOTAL $51,457.24 By-Law No. 82-50 By-Law No. 85-25 By-Law No. 85-53 * By-Law No. 85-54 By-Law No. 86-20 $ 1,033.82 1,787.00 120.18 1,634.57 1,191.54 101.28 814.73 1,653.08 1,764.14 390.75 2,593.00 2,430.50 68.19 1,080.82 1,300.01 1,082.74 2,580.13 1,356.80 1,432.79 260.04 1,232.72 1,833.52 1,557.23 1,784.08 * 8,954.00 616.94 113.70 56.58 1,897.60 1,240.01 157.32 1,831. 55 1,419.52 (1) 579.48 (1) 589.48 (1) 579.48 (1) 589.48 (1) 579.48 (I) 579.48 (I) 589.48 $47,370.88 (7) $4,086.36 ) indicates number of conventions attended ALL of which is respectfully submitted. ~:f~..A-'_' ~ G. C. Leverton, County Treasu.cer. .. ." !/ ,.. ~// /~ ;'J~r'/?'/ 275 TREASURER'S STATEMENT ON REMUNERATION AND EXPENSES June Session, 1986 To the Warden and Members of the Elgin County Council, I beg to submit the following itemized statement of the remuneration, mileage and expenses, paid to persons appointed to outside boards, during the calendar year ending May 9th, 1986 as authorized by the fOllowing By- Laws: Remuneration Name Appointed To and Mileage Conventions Total By-Law No. 85-25 Auckland, A. W. St. Thomas Suburban Roads Commission $ $464.48 $ 464.48 By-Law No. 82-50 By-Law No. 85-25 Lyons, H. 1. Elgin County 52;53 52.53 Miskelly, A. T. Library Board 120.53 120.53 Morrison, C. 61.98 61.98 235.04 235.04 By-Law No. 82-50 By-Law No. 84-6 By-Law No. 85-61 Benner, M. C. Land Division 703'.60 703.60 Carroll, L. R. Committee 718.95' 718.95 Littlejohn, A. B. 442.12 442.12 McKinlay, J. v. 1,192.43 1,192 .43 Tufford, N. G. 636.21 636.21 3,693.31 464.48 3,693.31 TOTAL $3,928.35 $464.48 $L392.83 ALL of which is respectfully submitted. ~<....<.:.-< G. C L ..~,.,., ;re.. County ;~erton, ."..- easu~. /~ PERSONNEL COMMITTEE REPORT June Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That by-laws be prepared and presented to the June 18th, 1986 Session of County Council to authorize the Warden and Clerk to sign agreements with the Union representing full and part time employees at Elgin Manor and Terrace Lodge. 2. That we recommend that the following hourly rates be adopted for use in paying the Registered Nurses at Elgin Manor and Terrace Lodge effective June 19th, 1986 and that a by-law be presented to the June 18th, 1986 Session of Council: START $13.52 1ST YR. 2ND YR. 3RD YR. 4TH YR. $14.05 $14.70 $15.35 $16.00 plus an annual clothing allowance of $85.00. 3. That to compute years of service for the part time Registered Nurses, one year equals 1,880 hours worked to advance to the next Step in the grid system. 4" That we recommend an interim increase be made for the Branch Library Staff of 5%, effective January 1st, 1986, and that when a grid system is adopted it be effective June 1st, 1986 and that the rates be set by by-laws. 5. That a letter be forwarded to the part-time Branch Library Staff advising of the circumstances surrounding the 5% increase and preparation of the grid system and that it be signed by the Warden and Chairman of the Personnel Committee. 6. That we recommend that the provision of Vacation Pay Advances in the Personnel Policy Manual be applied to the Library Staff covered under the C.U.P.E. Agreement. 7. That Mr. Keith Player be appointed as Assistant Superintendent of the Roads Department effective June 1st, 1986 and that he be paid at the rate in Step 1, Level 10, of the salary grid. 8. That we recommend that the unused vacation credits for Mr. Orrie Ostrander in the amount of 35 3/4 days be paid in a lump sum at his current rate of pay, on the next payroll. 9. That Mrs. Beulah Taylor be paid her unused vacation credits in a lump sum although this is not County policy. 10. That the Clerk-Treasurer be authorized to make the part time Clerk-Typist position into a full time one. ALL of which is respectfully submitted. /1>> 1ft'( ~-1': w. A. Martyn, C:~k~' 277 AGRICULTURAL COMMITTEE REPORT June Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The Agricultural Committee reports as follows: 1., That the Tree Commissioner be authorized to submit written suggestions and to work with our solicitors over the Summer in preparing a new "Draft Tree By-Law" for consideration at our September Session. 2. That Charles C. Stafford, Tree Commissione~ and the Agricultural Chairman attend meetings on July 3rd, 29th and August 23rd with the usual expenses paid. ALL of which is respectfully submitted. <~ ;_.: _ ,d D P 4.#Y//c>?7d C~"'..a"~~~~~,c>~; ,/ ;~ ~~ #" ~??'" ' HOMES FOR SENIOR CITIZENS COMMT~TEE REPORT June Session 1986 SECOND REPORT To the Warden and Members of Elgin County Council, The Homes for'Senior Citizens Committee Reports as follows: 1 .!HAT;theAdministrator be authorized to sign the agreement w th t e Amco_ Corporation for the new phone system until a Bylaw can b pre ared to allow the Warden and Clerk to sign same in September Sessio 2. THATw€!- release the holdback on the diningroom addition to David l-fill Cohtractor. 3. THAT-we are monitoring the Doctor's Strike and extend emergen~y powers to the Administrator to handle any situation that may develop in consultation with the Chairman during the summer. ALL of which is respectfully submitted. ue/.,7'~' A-'.-i' . K. Ford Chairman ' >>#(1/ 279 COUNTY OF ELGIN BY-Law No. 86-38 "BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF A COLLECTIVE AGREEMENT BETWEEN THE CORPORATION OF THE COUNTY OF ELGIN AND LONDON AND DISTRICT SERVICE WORKERS' UNION. LOCAL 220. S.E.I.U.. A.F.L.. C.I.O.. C.L.C.. WITH RESPECT TO THE CORPORATION'S FULL TIME EMPLOYEES AT THE ELGIN MANOR." WHEREAS the London and District Service Workers' Union, Local 220, by certificate dated December 20th, 1972, is the certified bargaining agent for the employees of Elgin Manor, save and except Supervisors, persons above the rank of Supervisor, Registered Nurses, Office Staff, persons re.gularly employed for not more than twenty-four hours per week, and students employed during the school vacation period; and WHEREAS negotiations have taken place over a period of time, between the County and the Union~ towards establishing orderly collective- bargaining relations and providing an orderly procedure for the disposition of grievances and defin- ing working conditions and terms of employment for all employees who are represented by the Union, in the form of a Collective Agreement: and WHEREAS agreement has. now been reached by both par- ties on some of the said procedures, conditions and terms of employment to be included in an agreement to cover the period January 1st, 1986 to December 31st, 19a7. NOW THEREFORE it is hereby enacted that the. Warden and Clerk of the County of Elgin be and are hereby empowered to sign the Collective Agreement between the County of Elgin and the London and District Service Workers' Union, Local 220, S.E.I.U., A.F.L., C.I.D., C.L.C., setting forth collective bargaining relations, disposition of grievances and to de~ine working conditions and terms of employment for all full time employees of Elgin Manor, represented by the said Union. READ a first time this 18th day of June, 1986. READ a second time this 18th day of June, 1986. READ a third time and finally passed this 18th day of June, 1986. ~~...:.:.---~-..yr-;,,-" G. C. Leverton, Clerk. F. Pu.:(cell, Warden. COUNTY OF ELGIN By-Law No. B6-39 "BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF A COLLECTIVE AGREEMENT BETWEEN THE CORPORATION OF THE COUNTY OF ELGIN AND LONDON AND DISTRICT SERVICE WORKERS' UNION. LOCAL 220. S.E.I.U.. A.F.L.. C.I.O.. C.L.C.. WITH RESPECT TO THE CORPORATION'S PART- TIME EMPLOYEES AT THE ELGIN MANOR." WHEREAS the London and District Service Workers' Union, Local 220, by certificate dated September 30th,1974 is the certified bargaining agent for the employees of Elgin Manor, who are regularly employed for not more than twenty-four hours per week, save and except Supervisors, persons above the rank of Supervisor,Registered Nurses, Office Staff, and stu- dents employed during the school vacation periOd; and WHEREAS negotiations have taken place over a period of time, between the County and the Union, towards establishing orderly collective bargaining relations and providing an orderly procedure for the disposition of grievances and defin- ing working conditions and terms of employment for all part- time employees who are represented by the Union, in the form of a Collective Agreement; and WHEREAS agreement has now been reached by both par- ties on some of the said procedures, conditions and terms of employment to be included in an agreement to cover the period January '1st, 1986 to December 31st, 1987. NOW THEREFORE it is hereby enacted that the Warden and Clerk of the County of Elgin be and are hereby empowered to sign the Collective Agreement between the County of Elgin and the London and District Service Workers' Union, Local 220, S.E.I.U., A.F.L., C.I.a., C.L.C., setting forth collective bargaining relations, disposition of grievances and to define working conditions and terms of employment for all part-time employees of Elgin Manor, represented by the said Union. READ a first time this 18th day of June, 1986. READ a second time this 18th day of June, 1986. READ a third time and finally passed this 18th day of June, 1986. -; .---:::;;:;,_/-....-<:~.~.< , )1/.;....--;, J G. C. Leverton, Clerk. 1, <:01 COUNTY OF ELGIN By-Law No. 86-40 "BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF A COLLECTIVE AGREEMENT BETWEEN THE CORPORATION OF THE COUNTY OF ELGIN AND LONDON AND DISTRICT SERVICE WORKERS' UNION. LOCAL 220. S.E.I.U.. A.F.L.. C.I.O.. C.L.C.. WITH RESPECT TO THE CORPORATION'S FULL AND PART-TIME EMPLOYEES AT TERRACE LODGE." WHEREAS the London and District Service Workers' Union, Local 220, by certificate dated March 24, 1982, is the certified bargaining agent for all employees of Terrace Lodge, save and except Supervisors, persons above the rank of Super- visor, Registered Nurses, Office Staff, and students employed during the school vacation period: and WHEREAS negotiations have taken place over a periOd of time, between the County and the Union, towards establishing orderly collective bargaining relations and providing an orderly procedure for the disposition of grievances and defin- ing working conditions and terms of employment for all employees who are represented by the union, in the form of a Collective Agreement; and . WHEREAS agreement has now been reached by both par- ties on some of the said procedures, conditions and terms of employment to be included in an agreement to cover the period January 1st, 1986 to December 31st, 1987. NOW THEREFORE it is hereby enacted that the Warden and Clerk of the County of Elgin be and are hereby empowered to sign the Collective Agreement between the County of Elgin and the London and District Service Workers' Uniori, Local 220, S.E.I.U., A.F.L., C.I.O., C.L.C., setting forth collective bargaining relations, disposition of grievances and to define working conditions and terms of employment for all full and part-time employees of Terrace Lodge, represented by the said Union. READ a first time this 18th day of June, 1986. READ a second time this 18th day of June, 1986. READ a third -time and finally passed this 18th day of June, 1986. ~~~v G. C. Leverton, Clerk. t::# F. Purcell, Warden COUNTY OF ELGIN By-Law No. 86-41 "BEING A BY-LAw TO ESTABLISH gATES OF PAY ETC. FOR REGISTERED NURSES IN THE HOMES FOR SENIOR CITIZENS." WHEREAS it is deemed necessary to establish hourly rates of pay for Registered Nurses employed in the Homes for Senior Citizens as well as clothing allowance. NOW THEREFORE the following rates be established: 1. START 1ST YR. 2ND YR. 3RD YR. 4TH YR. $13.52 hr. $14.05 hr. $14.70 hr. $15.35 hr. $16.00 hr. To 'compute years of service for part time staff in order to advance: to the next step in the grid, 1,880 hours worked equals one year. 2. CLOTHINGALLQWANCE An annual clothing allowance of $85.00 will be paid, in equal quarterly payments of $21.25. 3. That this By-Law become effective June 19th, 1986. READ a first time this 18th day. of June, 1986. READ a second time this 18th day of June, 1986. READ a third time and finally passed this 18th day of June, 1986. ~_"z.-<-..,<-;..<,_<,jL.:~-,-./ G. C.... Leverton, Clerk /./?~ /j1;' / MCdU R.L Purcell; Warden. <:'ts;j COUNTY OF ELGIN By-Law No. 86-42 "BEING A BY-LA\~ TO ESTABLISH HOURLY RATES FOR BRANCH LIBRARY PART TIME EMPLOYEES." WHEREAS it is deemed necessary to establish hourly rates of pay for part time employees employed at Branch Libraries throughout the County. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That the following rates be established for the Branch Library Staff effective January 1st, 1986: Supervisors Assistants Students - over 18 - under 18 $6.56 per hour 5.96 per hour 4.20 per hour 3.48 per hour. READ a first time this 18th day of June, 1986. READ a second time this 18th day of June, 1986. READ a third time and finally passed this 18th day of June, 1986. ~""'-;:,~<-<<,~7'r-....../ G. C. Leverton, Clerk. COUNTY OF ELGIN By-Law No. 86-43 "BEING A BY -LAW TO AUTHORIZE THE WARDEN AND CLERK TO SIGN AN AGREEMENT BETWEEN THE COUNTY OF ELGIN AND THE MINISTRY OF CITIZENSHIP AND CULTURE RE: AN LCAP CAPITAL GRANT TO ASSIST IN THE BUILDING OF A MACHINE READABLE DATABASE." WHEREAS the Ministry of Citizenship and Culture has been requested to provide a Library Cooperative Automation Program Capital Grant to assist in the building of a machine readab!edatabase by the Libraries of the fOllowing municipali- ties of; Bruce, Chatham, Cobourg, Elgin, Essex, Frontenac, Haliburton, Huron, Kent, Kingston, Lambton, Middlesex, Northumberland, Oxford, Port Hope, Sarnia, St. Thomas, Stormont Dundas & Glengarry and Victoria; and WHEREAS the Ministry wishes to outline certain terms and conditions under which the grant is to be given. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows; 1. That the Warden and Clerk are hereby authorized to sign on behalf of the County of Elgin Library Committee an agreement (attached as Appendix "An) between the County and the Ministry of Citizenship and Culture re: an LCAP Capital Grant. READ a first time this 18th day of June, 1986. READ a second time this 18th day of June, 1986. READ a third time and finally passed this 18th day of June, 1986. ~.,.<..-<__.......<.-< ~~.J G. C. Leverton, Clerk. ~ R. F. Purcell, Warden. 285 COUNTY OF ELGIN By-Law No. 86-44 "BEING A BY-LAW TO APPOINT AUDITORS FOR THE COUNTY OF ELGIN." The Corpcration of the County of Elgin enacts as follows: 1. hereby offiFe That the firm of Deloitte Haskins appointed auditors for the County of for the years ending: & Sells be .and are Elgin, to hold December 31st, 1986 December 31st, 1987 December 31st, 1988. 2. That it shall be the duty of the said auditors to examine and audit all accounts affecting the Corporation, or relating to any matter under its control, or within its jurisdiction. 3. That the annual account submitted for the services rendered shall be in accordance with the amounts, as set forth on Schedule "A" attached, as maximum amounts allowable. 4. That By-Laws No. 80-11 and 81-4 be, and the same are hereby repealed. READ a first time this 18th day of June, 1986. READ a second time this 18th day of June, 1986. READ a third time and finally passed this 18th day of June, 1986. --&--/<--<-~.,.<...--/ G. C. Leverton, Clerk. ~... SCHEDULE ~A" By-Law No. 86-44 Annual fees for audit and accounting services shall not exceed the amounts as set out below ~. County - Administration - Roads - Social Services Library Museum (including preparation of T4's) Elgin Mimor Terrace Lodge TOTAL AUDIT $ 4,250.00 1,250.00 500.00 1,500.00 250.00 2,150.00 1,750.00 $.!.L650.00 ACCOUNTING $ 6,300.00 500.00 550.00 1,400.00 1,300.00 $10,050.00 TOTAL $12,300.00 2,000.00 800.00 3,550.00 3,050.00 $21 700 00 287 COUNTY OF ELGIN By-Law No. 86-45 "TO REPEAL BY-LAljS NO. 1794 AND IBI4." WHEREAS By-Law No. 1794, passed March 22nd, 1961, regulates the loca~ion of gasoline and diesel fuel pumps on lands adjacent to County Roads; and WHEREAS By-Law No. 1814, passed June 13th, 1962, regulates the location of buildings and structures on lands adjacent to County Roads; and WHEREAS it is no longer deemed necessary to regulate the said locations at the County level. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That By-Laws No. 1794 and 1814 be, and the same are hereby repealed. READ a first time this 18th day of June, 1986. READ a second time this 18th day of June, 1986. READ a third time and finally passed this 18th day of June, 1986. ~ C:Z........__<-_...,...Y-r>- G. C. Leverton, Clerk. COUNTY OF ELGIN By-Law No. 86-46 "A 8Y-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE JUNE SESSION. 1986. " WHEREAS by Section 9 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of a municipal corporation are to be exercised by its council; and WHEREAS by Subsection 1 of Section 103 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of every Council are to be exercised by By-Law: and WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the Corpora- tion of the County of Elgin in respect of each recommendation contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meet- ings held during the June 1986 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all t~ingsnecessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 18th day of June, 1986. READ a second time this 18th day of June, 1986. READ a third time and finally passed this 18th day of June, 1986. _.--.~::r';:>A_< < ~,,-, Y-.:>,--. G. C. Leverton, Clerk. F. Purcell, Warden. 289 September Session - First Day Wednesday, the 24th day of September, 1986 The Elgin County Council met this day at the Administration Building, at 10:00 A.M., in accordance with adjournment. The Warden in the Chair. ROLL CALL - All Members present except: Reeve Lavereau Reeve Black Reeve Bradfield. Moved by Deputy Reeve Millman Seconded by Deputy Reeve Wakeling That the minutes of the June 1986 Session of the Elgin County Council be adopted. - Carried. COMMITTEE COMMUNICATIONS COUNTY GOVERNMENT COMMITTEE 1. Ministry of Municipal Affairs with Second Summary of 1986 Municipal Resolutions - April, May and June. 2. United Transportation Union opposing the elimination of the caboose on Canadian railways. 3. Ontario Legislative Committee Canadian Railway Labour Association pointing out that the removal of freight train cabooses is an erosion of safety and requesting support to oppose it. 4. Elgin Conservation Foundation with request for permission to use aElgin- in the organization's official name. 5. dations Ontario Minister of Education extending the deadline for recommen- on the Financing of Elementary and Secondary Education in from August 1st to October 31st, 1986. 6. Ministry of Municipal Affairs requesting any comments on the proposed annexation, by the Town of Aylmer, of 4.5 acres in the Township of Malahide, by August 27th. 7. Elgin County Plowmen's Association with request to use the '85 I.P.M. mascot -Elgie- for advertising purposes. 8. tion with London and St. Thomas Real which strips property owners of their own property. Estate Board opposing legis la- the freedom to do as they wish 9. Ministry of the Solicitor General, Emergency Planning with request for information of telephone lines to be protected from disruption during an emergency. 10. tising. St. Thomas Rotary Music Festival with request for adver- COUNTY ROADS COMMITTEE 1- lines. Ontario Hydro with memo re; tree planting under hydro 2. Township of Malahide with a copy of a letter to the Ministry of Natural Resources Offering no objections to the County operating a temporary wayside pit on the S ~, Lot 7, Concession 4. 3. Township of Malahide with copies of correspondence re~ a sandbar under the Glencolin Bridge and overgrowth along County property. - 2 - COUNTY ROADS COr1MITTEE - continued 4. Ministry of Transportation and Communications with forms and information for application of interim subsidy pa~nent for 1986 (Memo #86-11)~ 5. Ontario Municipal Board with a copy of correspondence to the Port Stanley Terminal Rail Inc. re; the Board's Order No. M830018. 6. Ontario Municipal Board with copy of Order No. M 830018 re: Port Stanley Terminal Rail Incorportated. 7. TownShip of:Malahide with request for permission to use the County's frequency of 153.800 for use by fifty pagers for their Fire Departments. 8. . Environmental Assessment Board with a Notice of Public Hearing, set for August 6th, 1986 re: sanitary sewage collection system for the Lynhurst Community. 9. Village of Port Burwell with a copy of a resolution requesting the county to participate in the extension of the Armour Stone Break~wall to protect the road and bridge. 10. From the fOllowing municipalities with Planning Notices: of Bayham Aldborough Southwold f Yarinouth PERSONNEL COMMITTEE 1. StatisticaCanada with request for authority to publiSh the County's~mployment and payroll data. 2. City of Et9bicoke with resolution requesting the Province to amend the arbitration process and roll back the award re: their Firefighters. PROPERTY COMMITTEE 1. doors. Mr. R~ :Nemett with request to purchase two solid core 2. Mr. John Walsh, Fire Prevention Officer, concurring with Sherif~ Lake's Fire'Safety Plan for the Court House. 3. Avenue. Elgin Theatre Guild inquiring re: renting 9 Gladstone SOCIAL SERVICES COMMITTEE 1. Genevieve's" Licensed Day Care Centre, Aylmer, with infor- mation etc. and requesting authority to provide service to persons who qualify for assistance wittrday care. 2. of the Victorian Order of Nurses with request for fee-per visit previously submitted of $26.07. reconsidera t ion 3. Qntario Municipal Social Services Association with invi- tation to trainingseininar of Zone 12 on October 21st, 1986 and information on same. I I I I .. . u I 291 - 3 - County Council, September Session, 1986 FILED 1. The Chesapeake & Ohio Railway Company with notice of the relocation of the Canadian District Headquarters from St" Thomas to Sarnia effective August 1st, 1986. 2. a second 1986. Minister of Transportation and Communications advising of advance payment of subsidy of $1,208,700 on July 11th, 3. Family & Children's Services of St. ThUIT,aS and Elgin with Allocation of Children in Care and Financial Statements for the months of May, June, July and August 1986. 4. David Warner, M.P.P., New Democrat, Scarborough-Ellesmere, with report on Bill 3, Seniors' Independence Act and requesting support. 5. M. C. Quinn, Assessment Commissioner advising that he has been transferred to Kent-Lambton and his successor is Mr. Larry Hurmnel. 6. Chairman, Shoreline Management Review Committee, with a list of dates and locations of public meetings and requesting com- ments re; flooding and erosion damages in Ontario. LJ 7. Ministry of Housing with information on the 1986 Ontario Renews Awards Program. 8. County of Perth requesting support for Reeve Calvin Innes for the A.M.O. Board of Directors. 9. Association of Municipalities of Ontario acknowledging receipt of Elgin's resolution re: Municipal liability insurance. 10. Association of Municipalities of Ontario forwarding copies of various reports. 1l. appeal Hubert Ontario Municipal Board with by the Township of Malahide re: and Esther Herries. Decision of The Board re: Land Oivisiondecision for 12. Bank of Montreal advising that prime interest rate is decreased by 1/2% to 9 3/4% effective July 18th, 1986. 13. Town of Geraldton requesting support for Mayor Michael Power for the A.M.O. Board of Directors. u 14. Ministry of community and Social Services with approval of 1986 estimate of expenditures in the. amount of $1,136,273 for Family and Children's Services. 15. Minister of Education with a copy of a letter to the Elgin County Roman Catholic Separate School Board with approval of their by-law. 16. Association of Municipalities of Ontario with request for nominations for the A.M.O. Board of Directors. 17. Ministry of Community and Social Services with revised approval for 1986 Estimate of Expenditures for the Family and Children's Services, indicating the ~ounty share to be $115,643. 18. Town of Wasaga ffeach with request for support for Deputy Reeve Manuel Antunes in his seeking election to the A.M.O. Board of Directors. 19. County of Middlesex requesting support for Karl Nevin in his seeking election to the A.M.O. Board of Directors. '-..) , I I I I 20. that Mr. Engineer Ministry of Transportation and Communications advising Wayne Simms has been appointed Assistant Regional Municipal for Southwestern Region, London. '- 4 - FILED - continued 21. Deputy Minister of Correctional Services with a copy of -Notes for an Address by the Honourable Ken Keyes, Minister, and Solicitor General of Ontario to A.M.O., August 25th, 1986-. 22. Warden Gordon H. Gibson, Chairman, Tobacco Decline Study, introducing Ed Piatek, who is their Researcher for the Study. 23. Robert G. Moore, County Engineer, with a copy of a letter to Mr. Brad Jolliffe, President, Port Stanley Terminal Rail Incorporated re; the signing of an operating ag~eement. 24. Chairman, Environmental Assessment Board, with a copy of the Board's Tenth Annual Report. 25. From the following municipalities with information re: planning matters; (I) Village of Belmont - notice re: Committee of Adjustment hearing re; minor variance - notice of pUblic meeting re; official plan and zoning by-law amendment. - notices re: Committee of Adjustment hearings re; minor variance - notice of the passing of zoning By- Law 49-86. - notices of public meeting re: proposed zoning by-law. - notices of Committee of Adjustment hearings re: minor variances. - notice of Committee of Adjustment hearing re: minor variance. - notjce of hearing re; minor vari- ance notice of passing of Zoning By-Law No. 25-86. (7) Township of A1dborough notices re; public meetings re; proposed official plan and zoning by-law amendment - notices of passing of Zoning By- Laws 86-26, 86-28 and 86-36. (8) Township of Bayham - notices of passing of Zoning By- Laws Zl38-86, Z139-86, Z140-86 and Z142-86. (9) Township of Southwold - notice of Committee of Adjustment hearing re: minor variances - notices of passing of Zoning By-Law 86-10 and 86-13. (10) Township of Yarmouth notices of passing of Zoning By- Laws 2953, 2957 and 2966 - notices of public meetings re: proposed zoning by-law amendments. (2) Town of Aylmer (3) Township of Malahide (4) Village of Port Stanley (5) City of St. Thomas (6) Village of West Lorne 26. Ministry of Municipal Affairs with approved Official Plan Amendment 017 for the Village of Port Stanley. Moved by Deputy Reeve Schaper Seconded by Deputy Reeve Chute That the disposition of the Communications mailed previ- ously be approved as follows: County Government Committee - il-l0 inclusive County Roads Committee - #1'-10 inclusive Personnel Committee - #1-2 inclusive Property Committee - #1-3 inclusive Social ServicesCdmmittee - il-3 inclusive Filed - #:1-26 inclusive County Council - #1-7 inClusiv'e. - Carried. I I I !,;" iii'd.J ~ I I I 293 - 5 - County Council, September Session, 1986 A delegation from the St. Thomas-Elgin General Hospital, composed of K. E. Monteith, Father Pat Costello, George -Disbrowe and Jon Skafel, was present and it was moved by Reeve Martyn that they be now heard. An update on the status of the canvas for the hospital expansion was enlarged upon by the various members of the delegation. Father Costello urged each individual in their conversations with others to request their support for this project. FIRST REPORT - COUNTY GOVERNMENT COMMITTEE (mailed) Moved by Reeve Neukamm Seconded by Deputy Reeve Campbell That the First Report of the County Government Committee be adopted. Before the vote was taken Deputy Reeve Millman declared a conflict- of-interest on item 3. The Report was voted upon and Carried. FIRST REPORT - COUNTY ROADS COMMITTEE The First Report of the County Roads Committee was presented by Reeve Stewart and adopted on motion of Reeve Stewart and Reeve Perovich. u I I I SECOND REPORT - COUNTY ROADS COMMITTEE The Second Report of the County Roads Committee was presented by Reeve Stewart and adopted on motion of ~eeve Stewart and Reeve Marr. FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE (mailed) Moved by Reeve Ford Seconded by Deputy Reeve Mezenberg That the First Report of the Homes for Senior Citizens Committee be adopted. - Carried. SECOND REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE (mailed) I I ! :'!,:J <.i:/i/ I , ! I Moved by Reeve Ford Seconded by Deputy Reeve Chute That the Second Report of the Homes for Senior Citizens Committee be adopted. - Carried. FIRST REPORT - LIBRARY COMMITTEE (mailed) Moved by Reeve Pearson Seconded by Reeve Fischer That the First Report of the Library Committee be adopted. - Carried. FIRST REPORT - PROPERTY COMMITTEE (mailed) Moved by Reeve Emerson Seconded by Deputy Reeve Lyle That the First Report of the Property Committee be adopted. - Carried. Reeve Pearson suggested that the Warden send a letter of congratulations to Miss cindy Lysko for winning the Miss Congeniality title and finishing in the top five finalists for the Ontario Queen of the Furrow. - 6 - EXPROPRIATION The Clerk read the fOllowing resolution adopted by the Roads Committee at its meeting held August 28th, 1986: -WHEREAS for the purpose of the improvement of County Road #26 from the City of St. Thomas to the East limit of County Road #25, all in the ToWnship of Yarmouth it is expedient to expropriate all rights, title and interest in the lands described as follows; In the ToWnship of Yarmouth in the County of Elgin being Part of Lot!, Block G,and Part of Lots 2 and 3, Block E, Registered Plan 28, and beirigmore particularly described as Part #1 and Part #2 aD a plan deposited in the Registry Office for the Registry Divisiori.of Elgin (No. 11) as llR2923. The Road Committee for the Corporation of the County of Elgin therefore requests that the Corporation of the County of Elgin do take the necesSary steps to acquire the said lands by expro- priation.- Moved by Reeve Perovich Seconded by Reeve Emerson Whereas for the purpose of the improvement of County Road #26 from the City of St. Thomas to the East limit of County Road #25,a11 in the Township of Yarmouth it is expedient to expropriate all rights, title and interest in the lands described as follows; In the Townspip of Yarmouth in the County of Elgin being Part of Lot 1. Block G, and Part of Lots 2 and 3,. Block E, Registered Plan2~.and being more particularly described as Part #1 and Part #2 ana Plan deposited in the Registry Office for the Registry Division of Elgin (No. 11) as l1R2923. Therefore it is resolved that the Corporation of the County of Elgin do file with the Municipal Council of the Corpora- tion of the County of Elgin an application for its approval to expropriate the said lands which application shall be in the Form 1 as provided by the Expropriations Act, and shall be signed by the Warden .or Clerk of:the Corporation. - Carried. The following letter. was read to Council by the Clerk: TIlE EXPROPRIATIONS ACT APPLICATION. FOR APPROVAL TO EXPROPRIATE LAND TOl THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN 450 Sunset Drive St. Thomas, Ontario N5R 5Vl IN THE MATTER of the proposed expropriation of land by the Corporation of the County of Elgin, being Part of LotI, Block G, and Part of Lots 2 and 3, Block E, Registered Plan 28, in the Township of Yarmouth, in the County of Elgin for the purpose of widening and improvement of County Road Number 26, APPLICATION IS HEREBY made for approval to expropriate the land described as follows: BEING Part of Lot 1, Block G, and Part of Lots 2 and 3, Block E, Registered Plan 28~ in the Township of Yarmouth, in the County of EIginand.being more particularly described as Part #1 and Part #2 ana plan deposited in the Registry Office for the Registry Division of Elgin (No~ 11) as Number IlR2923. DATED at ST. THOMAS: this 24th day of September, 1986. THE CORPORATION OF THE COUNTY Of ELGIN G. C. LEVERTON, COUNTY CLERK. I I I I '-' I 295 - 7 - County Council, September Session, 1986 Moved by Reeve Stewart Seconded by Deputy Reeve Millman Whereas for the purpose of the improvement of County Road #26 from the City of St. Thomas to the East limit of County Road #25, all in the Township of Yarmouth it is expedient to expropriate all rights, title and interest in the lands described as follows: In the Township of Yarmouth in the County of Elgin being Part of Lot 1, Block G, and Part of Lots 2 and 3, Block E, Registered Plan 28, and being more particularly described as Part #1 and Part #2 on a Plan deposited in the Registry Office for the Registry Division of Elgin (NO. 11) as 11R2923. It Is Therefore Resolved as follows: 1. That the Clerk of the Corporation of the County of Elgin do sign and cause to be published and served the Notice of Application for Expropriation in Form 2 as provided in the Regulations under the Expropriations Act, and to take or cause to be taken with such assistance of Counsel as may be required, the necessary preliminary steps required under the said Act for the purpose of obtaining approval of expropriating the said lands and premises. 2. That upon the necessary preliminary steps having been completed in accordance with the provisions of the said Expropriations Act, the Clerk of the Corporation do report back to this Council for it to consider whether or not it is expedient to pass an expropriation by-law and direct the registration of a plan to implement the same. 3. If and when a by-law to expropriate is enacted and a plan of expropriation is registered the Clerk of the Corporation do take or cause to be taken, with assistance of Counsel as may be required, the necessary steps to publish or give such notices as may be required by the said Expropriations Act, and to do all things neces- sary to effect the vesting of the said lands and premises in the Corporation of the County of Elgin, to acquire possession thereof and to fix the compensation to be paid in respect of the said expropriation. - Carried. COUNCIL COMMUNICATIONS 1. Donald A. Martin with request for funds to assist in the unveiling ceremony, September 27th, 1986, of a plaque to commelnorate No.1 Technical Training School, St. Thomas. 2. The Regional Municipality of Niagara with information and invitation to attend the 1986 Conference of the County and Regional Section of A.M.O. to be held October 19th to October 22nd, 1986. 3. Long Point Region Conservation Authority with request for comments on the request of the Region of Haldimand-Norfolk to have the Flood Criteria reduced for all watersheds under the juriSdiction of Long Point. 4. County and Regional Section of A.M.O. with list of persons appointed to serve on the 1986 Nominating Committee and listing qualifications and conditions for nominee to the Executive Committee. 5. Jack Riddell, Minister of Agriculture and Food, requesting support for World Food Day; October 16th, and seeking participation in proclaiming it as such in Elgin. 6. The Elgin-St. Thomas Health Unit with copy of a letter sent to all municipalities re; anti-rabies clinics. 7. The Elgin-St. Thomas Health Unit with copy of a letter sent to all municipalities re: plumbing inspections. - 8 - Moved by Deputy Reeve Mezenberg Seconded by Reeve Fischer Tnat the following be the voting delegates to the annual meeting of the County and Regional Section of A.M.O. to be held in Niagara Falls, October 19th to 22nd, 1986: Reeve Neukamm Deputy Reeve Van Kasteren Reeve Willsey Reeve Perovich Reeve Hodgson Warden Purcell. - Carr led. Moved by Reeve Emerson Seconded by Reeve Netikamm That we endorse the request of the Region of Haldimand- Norfolk to reduce the Flood Criteria for all watersheds under the jurisdiction of Long Point Region Conservation Authority. - Carried. Moved by Reeve Neukamm Seconded by Reeve Fischer That we endorse the request of the Minister of Agriculture and Food to proclaim October 16th, 1986 as World Food Day. - Carried. Moved by Deputy Reeve Van Kasteren Seconded by Reeve Pearson That Council Communications numbered I, 4, 6 and 7 be filed. - Carried. Moved by Deputy Reeve DeKraker Seconded by Deputy Reeve Chute That we go into a Committee Of The Whole. - Carried. Warden Purcell named Deputy Reeve Chute as Chairman. The Committee rose without reporting. Moved by Deputy Reeve Schaper Seconded by Deputy Reeve Van Kasteren That as the hour is now 12 o'clock noon, we continue on to conclude the business at hand. - Carried. Moved by Reeve Stewart Seconded by Reeve Hodgson That we do now adjourn (12:18 P.M.) to meet again on September 24th, 1986 at 1:30 P.M. - Carried. Council re-convened at 4:29 P.M. ROLL CALL - All Members present except: Reeve Marr Reeve Martyn Reeve Lavereau Reeve Black Reeve McCann. 297 - 9 - County Council, September Session, 1986 FIRST REPORT - PERSONNEL COMMITTEE (mailed) Moved by Reeve Pearson Seconded by Reeve Fischer v That the First Report of the Personnel Committee be adopted. An amendment was - Moved by Reeve Pearson Seconded by Reeve Stewart . That we recommend that #7 of the Personnel Committee Report be amended to read that the following overtime be recognized for Mr. R. G. Moore: I I I I I IV , I From 1983 25 days From 1984 - 10 days From 1985 - g days TOTAL 47 days and further that these overtime days be taken prior to November 30th, 1988 or be forfeited and, also, that Mr. Moore report to the Personnel Committee on June 30th, 1987, January 1st, 1988 and June 30th, 1988 so the Committee can be kept up to date on the use of these overtime days. The amendment was voted upon and Carried. The original Report, as amended, was then voted upon and Carried. FIRST REPORT - AGRICULTURAL COMMITTEE The First Report of the Agricultural Committee was presented by Reeve Perovich and adopted on motion of Reeve Perovich and Deputy Reeve Mezenberg. FIRST REPORT - RECEPTION AND ENTERTAINMENT COMMITTEE The First Report of the Recepti9D and Entertainment Committee was presented by Deputy Reeve Millman and adopted on motion of Deputy Reeve Millman and Deputy Reeve Chute. SECOND REPORT - PROPERTY COMMITTEE .i,' J ~ The Second Report of the Property Committee was presented by Reeve Emerson and adopted on motion of Reeve Emerson and Deputy Reeve Lyle. FIRST REPORT - SOCIAL SERVICES COMMITTEE The First Report of the Social Services Committee was presented by Reeve Fischer and adopted on motion of Reeve Fischer and Reeve Pearson. Moved by Reeve Stewart Seconded by Reeve Fischer Whereas the Ontario Flue Cured Tobacco Growers' Marketing Board has failed to conduct an investigation into the economics of the closure of the Aylmer Auction Exchange, depriving the farmers of the affected area the opportunity to express their views and suggest alternate solutions, Be It Therefore Resolved That the Municipal Council of the corporation. of the County of Elgin oppose the closure and authorize the Warden to attend the hearing September 25th of the Farm Products Appeal Tribunal voicing that opposition. - Carr ied . ,0 I I , I - 10 - Moved by Deputy Reeve Mezenberg Seconded by Reeve Perovich That By-Law No. 86-47 MBeing a By-Law to Authorize the Warden and Clerk to Sign a Lease with the Board. of Governors of the Fanshawe College of Applied Arts and Technology~ be read a first time. - Carried. Moved by Reeve Perovich Seconded by Reeve Ford That BY~Law No. 86-47 be read a second time. - Carried. Moved by Reeve Hodgson Seconded by Reeve Perovich passed. That By-Law No. 86-47 be read a third time and finally - Carried. Moved by Deputy Reeve Chute Seconded by Reeve Neukamm That By-Law-No. 86~48 -Being a By-Law to Authorize the Warden and Clerk to Sign a Lease with the Elgin Women Teachers' Association- be read a first time. - Carried. Moved by Deputy Reeve Schaper Seconded by Reeve Willsey That By-Law No. 86-48 be read a second time. - Carried. Moved by Deputy Reeve Lyle Seconded by Deputy Reeve DeKraker passed. That By~Law No. 86-48 be read a third time and finally - Carried. Moved by Deputy Reeve Schaper Seconded by Deputy Reeve Lyle That By~Law No. 86-49 -Being a By-Law to Authorize the Warden and Clerk to Sign a Lease with the Ontario Secondary School Teachers' Federation, District 35- be read a first time. - Carried. Moved by Reeve Hodgson Seconded by Reeve Stewart That By-Law No. 86-49 be read a second time. - Carried. Moved by Reeve Emerson Seconded by Deputy Reeve Van Kasteren passed. That By...,.Law No. 86-49 be read a third time and finally - Carried. 299 - 11 - County Council, September Session, 1986 Moved by Reeve Bradfield Seconded by Deputy Reeve Campbell That By-Law No. 86-50 ~Being a By-Law to Establish Hourly Rates for Branch Library Part Time Employees. be read a first time. ....) i i I I I I I I I I I I k,v - Carried. Moved by Deputy Reeve Van Kasteren Seconded by Reeve Neukamm That By-Law No. 86-50 be read a second time. - Carried. Moved by Deputy Reeve Mezenberg Seconded by Reeve Bradfield passed. That By-Law No. 86-50 be read a third time and finally - Carried. Moved by Deputy Reeve Chute Seconded by Deputy Reeve Campbell That By-Law No. 86-51 -Being a By-Law to Establish Hourly Rates for Students Employed at the Main Branch Library. be read a first time. - Carried. Moved by Reeve Ford Seconded by Deputy Reeve DeKraker That By-Law No. 86-51 be read a second time. - Carried. Moved by Deputy Reeve DeKraker Seconded by Reeve Fischer passed. That By-Law No. 86-51 be read a third time and finally - Carried. -....) Moved by Deputy Reeve Van Kasteren Seconded by Deputy Reeve Campbell That By-Law No. 86-52 -Being a By-Law to Authorize the Warden and Clerk to Sign Agreements for the Purchase and Installa- tion of Telephone Systems for Elgin Manor and Terrace LOdgeft be read a first time. - Carried. Moved by Deputy Reeve Wakeling Seconded by Reeve Pearson That By-Law No. 86-52 be read a second time. - Carried. Moved by Deputy Reeve Wakeling Seconded by Reeve Perovich passed. That By-Law No. 86-52 be read a third time and finally IJ I I - Carried. Reeve Bradfield declared a conflict-of-inteccst <)Jl tilL" By-Law and refrained from voting on it. - 12 - Moved by Reeve willsey Seconded by Deputy Reeve Wakeling That By-Law No. 86-53 -Being a By-Law to Authorize the Warden and Clerk to Sign an Agreement with the St. Thomas Public Library Board and the Corporation of the City of St. Thomas with Respect to Library Services-be read a first time. - Carr ied . Moved by Reeve Ford Seconded by Reeve Emerson That By-Law No. 86-53 be read a second time. - Carried. Moved by Deputy Reeve DeKraker Seconded by Deputy Reeve Mezenberg That By~Law No. 86-53 be read a third time and finally passed. - Carried. Moved by Reeve Willsey Seconded by Deputy Reeve Chute the the That By-Law No. 86-54 -A By-Law to Confirm Proceedings of Municipal Council of the corporation of the County of Elgin at September Session, 1986- be read a first time. - Carried. Moved by Deputy Reeve Wakeling Seconded ~y Reeve Pearson That By-Law No. 86-54 be read a second time. - Carried. Moved by Deputy Reeve Chute Seconded by Deputy Reeve Wakeling That By-Law No. 86-54 be read a third time and finally passed. - carried. Both Reeve Bradfield and Deputy Reeve Millman declared a conflict-of-interest and did not vote on this By-Law. Moved by Reeve Emerson Seconded by Reeve Stewart That we do now adjourn (4:56 P.M.) to meet again on October 15th, 1986 at 10:00 A.M. - Carried. G. C. Leverton, Clerk. R. F. Purcell, Warden. 301 COUNTY GOVERNMENT COMMITTEE REPORT September Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1. That the matter of the production of the Roads Co~ittee Minutes to Mr. Robert McCaig has been referred to Guon & Associates to represent the County in the request of Andrew Charles Wright, Solicitor, for a mandamus to produce said documents. 2. That the Elgin Conservation Foundation be advised that permission to use the word "Elgin" in their name is not being granted at this time and some assurance would like to be obtained that this organization will be representing all con- servation authorities within Elgin County in their request for funds. 3. That the request from the Elgin County Plowmen's Association to use the '85 I.P.M. mascot "Elgie" for advertis- ing purposes be granted providing that an agreement be drafted outlining its use and the appropriate by-law presented to Council authorizing the Warden and Clerk to sign same. 4. That we recommend that we advertise in the program for the St. Thomas Rotary Music Festival at $25.00 for a full page and repeat last year's ad as to contents, but substitute the current Administration Building. 5. That Correspondence #1, 2, 3, 5, 6 and 8 be filed. 6. That the fallowing account from Deloitte Haskins & Sells has been authorized for payment: Interim billing - monthly financial reporting - $2,400. 7. That we purchase the following items from Emblematic Jewellery Products of Canada Inc.: 500 metal lapel pins @ $1.89 100 metal stick pins @ 1.84. 8. That the Clerk has been authorized to purchase fifty lapel pins with the wording "20 Years" from Emblematic Jewellery of Canada Inc. for presentation to various employees upon completing twenty years of service. 9. That the request from Rose M. Daniel, Deputy Clerk- Treasurer, to attend the Ontario Association of Homes for the Aged Annual Convention has been approved with normal expenses paid. 10. That we recommend that Reeve Stewart and Reeve Perovich be named as the County appointees on the. "Tobacco Decline Industry Strategy Study Committee" and that they receive per diem and mileage rates retroactively for attending prior meetings. --' 2 - 11. That we recommend that provision be made in the 1987 budget for the purchase of a large-capacity photocopy machine for use by all departments in the County and that in the mean- time the Clerk be authorized to have various firms put in machines on trial by all departments for evaluation on their capabilities; ALL of which is respectfully submitted. _ /~;J1vJ<'1'1110-./ E. Neukamm Chairman. ' f~// ~~ 303 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT SEPTEMBERSEssrON 1986 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD COMMITTEE REPORTS AS FOLLOWS; WE RECOMMEND: 1. That a by-law be passed to expropriate land in the Township of Yarmouth for the improvement of County Road #26 between the City of St. Thomas to County Road #25 which is more particularly described as follows: In the Township of Yarmouth in the County of Elgin being Part of Lot I. Block 'G' and Part of Lots 2 and 3, Block 'E' > Registered Plan #28 and be4ng more particularly described as Part #1 and Part #2 on a plan deposited in the Registry Office for the Registry Division of Elgin (No. II) as IIR-2923. Our Solicitor has advised us to acquire the interests of all parties including the City of St. Thomas to facilitate the proper title to this portion of Cowan Park so that County Road #26 may be diverted and used for a right-of-way for proposed sanitary sewer installations in the Lynhurst and St. George Street area. All OF WHICH IS RESPECTFUllY SU8MITTED ~,.,a;~ '~~I.RMAN /'~~ COUNTY OF ELGIN ROAO COMMITTEE SECOND REPORT SEPTEMBER SESSION 1986 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD COMMITTEE REPORTS AS FOLLOWS: 1. Walmsley Bros. limited have completed their asphalt resurfacing portion of their contracts with the County of Elgin and have completed work on: (a) County Road #40 between Mount Salem and County Road #42. (b) County ~oad #36 between Sparta and County Road #24 and a portion of County Road #24 easterly toward Port Bruce. (c) County Road #14 between County Road #13and the Middlemiss Bridge (other than Highway #401). (d) A portion of County Road #13 from County Road #14 westerly to approximately 1/2 kilometer east of the Willey's Side Road. 2. Two precast concrete culverts have been installed on Wellington Road between St. George Street and Highway #3 (St. Thomas By-Pass) replaCing two pipe arch steel culverts. 3. A concrete box culvert is presently being constructed on County Road #29 near Wellington Road. 4. Construction work is underway on County Road #45 between Highway #73 and County Road #40. A portion of this road will be paved in October. 5. The County of Middlesex has approved the hiring of Golder Associates for soils tests at the Tates Bridge to ascertain whether or not the north pier is stable. This information will-be required before any major funds can be spent on the bridge. (The bridge floor is in poor condition and should be replaced within the next 2 or 3 years.) 305 COUNTY 0, ELGIN ROAO COMMITTEE SECOND REPORT - SEPTEMBER SFSSTON lq86 PAGE 2. 6. A draft of a proposed agreement between the Port Stanley Terminal Rail Incorporated und the Countx of Elgin is being studied by County Road Committee members. 7. Improvements have been completed at the intersection of County Road #28 (Centennial Avenue) and Highway #3 with the two property owners share ($5,000 each) having been received. ThiS work fulfills the agreement between the 1985 County Council and the property owners. 8. The Ministry of Transportation and Communications has been requested to provi~e additional funding for the completion of County Road #30 from the road allowance between Concession XII and Concession XIII. Yarmouth Township to the Middlesex County boundary for the completion of the Radio-Highbury Road link. A meeting with the Minister of Transportation and Communications will be held on September 29th with Warden Purcell and Chairman Stewart attending. 9. The Canadian Transport Commission has been advised that the County is agreeable to the installation of flashing light signals at the Canadian National Railway crossing on County Road #32 (Police College Road). The County has agreed to pay toward the construction and maintenance of the crossing protection in the usual percentage as ordered by the Board. The present wig-wag protection is considered obsolete by the Canadian National Railway and the Canadian Transport Commission. 10. Road Committee has decided to proceed with engineering and land purChase for future construction on various County roads in the following order (after completion of work underway or programmed): (a) County Road #2 from the Ecker Drain to Aldborough Townline in Dunwich Township. Continued. . . COUNTY OF ELGIN ROAO COMMITTEE SECONO REPORT - SEPTEMBER SESSION 1986 PAGE 3. 10. {b} County Road #43 from Concessions II and III to Concessions IV and V, Malahide Township being the Bayham~Malahide Towrtline north and south of Calton. (e) County Road #4 from the Kent Townline easterly to ROdney. (d) County Road #8 from the Canadian National Railway tracks to Mary Street in the Village of Dutton. Construction work presently planned and underway includes: (a) County Road #22 (Fairview Avenue) from County Road #45 to County Road #27. (b) County Road #45 from Highway #73 to County Road #40. (e) County Road #26 (St. George Street) from the St. Thomas City limits to Wellington Road including the channelization at St. George Street and Crescent Avenue (Lynhurst) in conJunction with sanitary sewer installation. 11. Asphalt resiJrfacing has been designated in future years as follows: (a) Completion of County Road #13 westerly to the curb and gutter section in the Village of Dutton. (b) County~oad #8 at the entrance to Pearce Park. (c) County Road #42 from County Road #40 to the Village of Port Burwe II . 12. The Engineer has been instructed after meeting with the Ministry of Transportation and Communications officials to present to Committee recommendations for a desirable County road system using the Ministry of Transportation and Communications desirable road criteria. There will be deletions from the present system as well as additions. The recQmmendations will be discussed at future Road Committee meetings and final recommendations made to County Council. 307 COUNTY OF ELGIN ROAD COMMITTEE SECOND REPORT - SEPTEMBER SESSION 1986 PAGE 4. WE RECOMMEND: 1. That a by-law be passed to amend County of Elgin By-Law #84-23 for the regulation of traffic by adding the following: (a) County Road #40 from the south limit of Broadway Street in the Village of Springfield. southerly 544 metres on the west side of County Road #40. (b) County Road #40 from the south limit of Broadway Street in the Village of Springfield southerly 43 metres on the east side of County Road #40. ALL OF WHIC~ IS RESPECTFUllY SUBMITTED ~7~/-:6 CHAI HOMES FOR SENIOR CITIZENS COMMITTEE REPORT September Session 1986 FIRST REPORT To the Warden and Members of Elgin County Council, The Homes for Senior Citizens Committee Reports as follows: 1. THAT the Director/Administrator be authorized to pre- register the Home staff for the annual O.A.H.A. convention, and that payment for registration be authorized to the O.A.B.A. ALL of which is respectfully submitted. -~~ P4 309 Homes For Senior Citizens Committee Report September Session Second Report TO the Warden and Members of Elgin County Council, The Homes for Senior Citizens committee Reports as follows: l. Brian Board THAT the DirectorjAdminsitrator be authorized to engage Mr. Foster, Solicitor, to represent the Homes in the Workers' Compensation Appeal for assessment. 2. THAT we implement the recommendations made by Deloitte, Haskins and Sells with regard to the accounting procedures. ALL of which is respectfully submitted, tUI..J:-;::i ~ha~~m~~ # ~7___~'''' LIBRARY COMMITTEE REPOHT September Session 1986 To the Warden and Members of Elgin County Council, The Library Committee reports as follows: 1. That Volume 2 of the Sims' Histot'y of Elgin County has been successfully printed and copies are available rot' sale. 2. That we recommend that the agt'eement between tile St. Thomas Public Library Board, the Corporation of the County of Elgin, thc Corporation of the City of St. Thomas for the purchase of librm'y sel'vices to permit the County residents to participate in the City 13oal'd's programs and to. bcirrowbooks and materials be adopted by County Council and a by-law authorizing the Warden and the Clet'k to sign the same be prcplll'ed. ALL of which is respectfully submitted. Don H. PeHrson, Chait'man 311 PROPERTY COMMITTEE REPORT September Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The Property Committee reports as follows: 1. That the Homes be charged a rental of $300 per annum for use of the storage room #23 in the basement of the new Administration Building. 2. That the Clerk-Treasurer has been authorized to have the ownership and licence for the elevators in the new Administration Building transferred into the name of the County and remit the required licence fee to the Ministry of Consumer and Commercial Relations. 3. five acre per acre That Mr. Steve Walters has been engaged to field north of the Administration Building and cultivate or disc at $7.00 per acre. plow the at $15.00 4. That R. Doan Roofing has been authorized to repair the existing roof on the front porch of the Court House at an upset figure of $5,000.00 with the understanding any wood required other than the ceiling boards will be extra. 5. That the firm of Tuck Aluminum Ltd. has been author- ized to renew the large downpipe on the left side of the front entrance of the Court House and the small pipe on the right side at a price of $281.00 and they be requested to check the leak on the west side of the Court House. 6. That the three requests for purchasing or leasing the former Municipal Building have been tabled for the time being and each advised that the County is considering their requests in conjunction with the possible disposition of the Court House Block to the Province. 7. That the extra for hardware for the new Administra- tion Building in the amount of $3,571.45 has been approved for payment. 8. That the extra for repainting the hall and Committee Room in the amount of $1,193.50 has been approved. 9. That the following Change Orders have been approved: #20 - additional strip of asphalt #26 - supply and install fly screens on vented windows $ 605.00 1,650.00. 10. That the final account from Spriet Associates in the amount of $10;759.03 has been approved for payment. 11. That the tender of Petro-Canada (Gulf Canada Ltd.) has been accepted for supplying fuel oil for the Municipal Building, Registry Office and former Engineer'S Office for the 1986-87 heating season at a price of 26.50~ per litre, subject to adjustment in the per tank wagon price at the time of delivery. 12. That the estimate from Wallis Plumbing has been accepted to supply and install a sink and taps for the Engineer's Office at an upset figure of $1,426.50. 13. That a copy of Hepburn's Horses has been purchased for framing and hang~ng in the Administration Building at a price of $100.00 plus tax ($107.00). 2 -' 2 - 14. That we recommend that the following rates be charged for use of space in the Administration Building: Tenants Outside Groups Lunch Room only Committee Room $30.00 $50.00 25.00. 15. That Port Burwell Welding has been authorized to alter the present flag brackets to allow the poles to remain upright ata cost of $350.00. 16. That we recommend that the offer from Fanshawe College to lease the former Municipal Building at 9 Gladstone Avenue, at a rate of $16,000 per annum and they take care of the utilities and caretaking services (purchased from the county), be accepted and a by-law be presented to Council, authorizing the Warden and Clerk to sign a one-year lease with a sixty-day termination clause. It is understood that all renovations will be at their expense. 17. That we lease approximately 637~ sq. ft. to the Ontario Secondary School Teachers' Federation, District 35, at a price of $7.00 per sq. ft. ($370 per month) for a period of five years and a lease be drawn up and a by-law prepared authorizing the Warden and Clerk to sign same. The area to be leased is in the centre back south portion of the second floor and renovations are to be carried out by the County at an estimated cost of $23,000. 18. That the quotation of Donald M. Crocker Construction Ltd. has been acepted for the following work: Labour and material to fill all concrete holes, east side and west .side of second floor centre $2,000.00 Two lock sets and three pair of hinges for east office 217.21 19. That the quotation of Donald M. Crocker Construction Ltd. has been accepted for the following work: Renovations for the back west portion of the second floor $19,140.00 3,385.72 Hallway - second floor Plus an additional amount for the 6~ ft. extension to the orig- inal estimate and this be authorized subject to the proper lease being signed by the Ontario Secondary School Teachers' Federation, District 35. 20. That we allow Mr. R. Nemett to purchase two solid core doors at a price to be determined by the Chairman and the Clerk. 21. That the Clerk has been authorized to purchase five 8K manual bells for installation on the three floors of the Court House at an estimated cost of $21.00 each and that the caretaking staff install them in consultation with the Sheriff and St. Thomas Fire Department. 22. the former available. That the Elgin Theatre Guild has been advised that Municipal Building at 9 Gladstone Avenue is not 23. That we recommend that two four-watt portable units plus a base station be purchased from Oxford Communications Ltd. at a cost of $2,941.00 plus installation cost for the base station at an estimate of $200.00 for use in the Court House and Administration Building. 313 - 3 - 24. That the account from H.I.R.A. in the amount of $1,193.50 for extra painting in the Administration Building has been approved for payment. ALL of which is respectfully submitted. ~ . 7~P/1A.$z.--<.-/ Kt C. Emerson, Chairman. PERSONNEL COMMITTEE REPORT September Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That Statistics Canada be authorized to publish the County of Elgin's employment and payroll data. 2. That the resolution (Correspondence #2) from the City of Etobicoke requesting the Provincial Government to amend the arbitration process with a view to reaffirming the role of the duly-elected municipal councils be endorsed. 3. Private 1986 as That the increase in the Ontario Blue Cross Semi- Hospital rates has been accepted effective July 1st, follows: Current Rate July 1st, 1986 Rate S.ingle Family $1. 76 month 3.52 month $2.28 month 4.56 month. 4. That effective June 1st, 1986, the following rates be paid to Branch Library employees: Library Supervisor A Library Supervisor B Ch~ldren's Supervisor Adult Supervisor Assistant $7.50 per hour 6.76 per hour 6.76 per hour 6.76 per hour 6.14 per hour and that a by~law be prepared. 5. by Mr. Branch by-law That the following salary grid and criteria, prepared Thomas Crossman. be adopted for use for remuneration for Library employees effective January 1st, 1987 and that a be prepared for presentation to Council: Supervisor A (Hourly Rates) Level Level Level Level Level Base -'- 2 -'- 4 ---'--- $7.88 $8.20 $8.53 $8.87 $9.23 $9.60 Supervisor B 7.10 7.38 7.68 7.99 8.31 8.64 Children's Supervisor Adult Supervisor 7.~0 7.38 7.68 7.99 8.31 8.64 Assistant A 6.70 6.97 7.25 7.54 7.84 8.16 Assistant B 6.45 6.71 6.98 7.26 7. 55 7.85 315 - 2 - Branch Library "Ah (Annual circulation .over 30,000 volumes) Port Stall ley Aylmer Branch Librar~ (Annual circulation under 30,000 volumes) All others Benefits In lieu of benefits an allowance of $.25 per hour will be paid to all Branch Library employees, plus they will receive Statutory Holidays as defined in the Employment Standards Act. 6. $4.20 per prepared. That the student rate for the Main Branch Library be hour effective September 1st, 1986 and a by-law be 7. That we recommend that the following overtime be recognized for Mr. R. G. Moore: From 1983 From 1984 From 1985 25 days 10 days ~ days 40 days and that he take this time off prior to December 31st, 1987 or it will be forfeited. 8. That the account from Thomas A. Crossman International Limited in the amount of $3,795.30 for labour relations services, for the third quarter, has been approved for payment. ALL of which is respectfully submitted. ~ D. H. Pearson ~ Actlng Chalrm~ ? "7!:/~;:// / ,;.-/ ( * Item #7 was amended to read that the following overtime be recognized for Mr. R. G. Moore: From 1983 25 days From 1984 10 days From 1985 ~ days TOTAL 47 days and further that these overtime days be taken prior to NOvember 30th, 1988 or be forfeited and, also, that Mr. Moore report to the Personnel Committee on June 30th, 1987, January 1st, 1988 and June 30th, 1988 so the Committee can be kept up to date on the use of these overtime days. 6 AGRICULTURAL COMMITTEE REPORT September Session, 1986 / FIRST REPORT To the Warden and Members of the Elgin County Council, The Agricultural Committee reports as follows: 1. That the Agricultural Committee recommends to the Elgin County Council, That Application Tl/86by Robert and Marianne Hatch, owners of the premises known as Lots 19 and 20, Concession 13, Township of Aldborough, to clear 1.44 hectares of trees to extend acreage of permanent highbush blueberry crop be granted with the understanding that all trees be made into firewood and all stumps and brush be not pushed into the good woodlot to the south and that the clearing be done by September 24, 1987. ALL of which is respectfully submitted. 41PNC~ D. p~erov ich, ... Chairman.,~.,--. /, /4.' .. v' .~ ~ / 317 RECEPTION AND ENTERTAINMENT COMMITTEE REPORT September Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The Reception and Entertainment Committee reports as follows: 1. , That on the Youth Day (october 15th) each Department Head be requested to have someone available to give a short tour and explanation of their department's function and each Councillor coach his student in order that he (she be aware that he will be required to introduce himself and give school attended and any background on hobbies etc. 2. That each visiting Warden be given a plate as a gift and the visiting Clerk and Warden be given four complimentary refreshrnenttickets for the Warden's Banquet. 3. That the total number of tickets to be used for the Warden's Banquet be limited to 350, including the complimentary ones and that any Member of Council be allowed to purchase any number at $10.00 each up to October 23rd, 1986. ALL of which is respectfully submitted. ..-, ~-u~....... nl/;//) , ':.<..~- M. L,~ Millman, Chairman..: ./'~. 1(' I~/// - ~~, 8 PROPERTY COMMITTEE REPORT September Session, 1986 SECOND REPORT To the Warden and Members of the Elgin County Council, The Property Committee reports as follows: 1. That the proposed lease from Fanshawe College for the building at9Gladstone Avenue, St. Thomas, be forwarded to Mr. M.J. Hennessey for review and if approved, it be signed by the Warden and Clerk, once executed by Fanshawe College. 2. That we offer an area in the basement of the Administration Building to Mr. M. J. Hennessey (approximately a' xI8') at an annual rate of $720.00 ($5.00 sq. ft.). 3. That we recommend for uniformity the County provide vertical blinds for the various areas leased in the Administration Building. 4. That the quotation of Design-a-Blind, St. Thomas, in the amount of $856.00 be accepted for supplying and installing nine (9) vertical corrugated PVC blinds, including valance, for the second floor of the Administration Building. 5. That the following quotations from Donald M. Crocker Construction Ltd. be accepted for work in connection with the second floart (1) Labour and material to extend west room an extra6!:i' . Labour to remove terrazzo base $520.00 48.00 (2) 6. That four additional heat units be ordered for future development of the Administration Building. ALL of which is respectfully submitted. ~<fx~,~J Ch:i:::~m;~,e:~rson , ,~9"d/ 319 SOCIAL SERVICES COMMITTEE REPORT September Session PI RST REPORT To the Warden and Members of the Elgin County Council, The Social Services Committee reports as follows: 1. That we recommend that the Warden and Clerk be authorized to sign an agreement for Day Nursery Care with Genevieve's Licensed Day Care Centre, Aylmer. 2. That Correspondence #2 from the Victoria Order of Nurses be filed and the Director forward a reply. 3. That the following be authorized to attend the O.M.5.S.A. Zone 12 Training Seminar in London on October 21st, 1986: Director and three members of the staff and O.M.5.S.A. Zone 1 in Chatham September 25 and 26, 1986 for four members of the staff with the usual expenses paid. 4. That the Director be authorized to attend the Special O.M.S.S.A. Fall Seminar on November 24th and 25th, 1986, in Toronto with the usual expenses paid. ALL of which is respectfully submitted. , r-" A -r .,---__ // . /? i' .;Y. Fucher ;A':~--I' J_", l):cting Ch ~. 'j;/ ,'- a{j)urn// /;'L~-, //"' .' )' COUNTY OF ELGIN By-Law No. 86-47 "BEING A BY-LA\~ TO AUTHORIZE THE WARDEN AND CLERK TO SIGN A LEASE WITH THE BOARD OF GOVERNORS OF THE FANSHAWE COLLEGE OF APPLIED ARTS AND TECHNOLOGY." WHEREAS the Corporation of the County of Elgin wishes to lease their former Municipal Building, situated at and known as 9 Gladstone Avenue, ST. THOMAS; and WHEREAS The Board of Governors of the Fanshawe COllege of Applied Arts and Technology has agreed to lease the building, under certain terms and conditions. NOW THEREFORE the Warden and Clerk are hereby authorized to sign a lease with The Board of Governors of the Fanshawe COllege of Applied Arts and TechnOlogy. setting forth the various conditions under which they will occupy the build- ing at 9 Gladstone Avenue, St. Thomas, a copy of which is attached as an Appendix. READ a first time this 24th day of September, 1986. READ a second time this 24th day of September, 1986. READ a third time and finally passed this 24th day of September, 1986. ...-&--..<'"_c---.--'-..,... 'h>< ,.",,' G. C. Leverton, Clerk. ~1t' -'/~~ " ~FPurcell /Warden. ' 321 COUNTY OF ELGIN By-Law No. 86-48 "BEING A BY-LAW TO AUTHORIZE THE WARDEN AND CLERK TO SIGN A LEASE WITH THE ELGIN WOMEN TEACHERS' ASSOCIA TION. " WHEREAS the Corporation of the County of Elgin wishes to lease unused space in their new Administration Bui~ding at 450 Sunset Drive, St~ Thomas; and WHEREAS The Elgin Women Teachers' Association has agreed to lease an area on the second floor of the said Administration Building, under certain terms and conditions. NOW THEREFORE the Warden and Clerk are hereby authorized to sign a lease with The Elgin Women Teachers' Association, setting forth the various conditions under which they will occupy space at 450 Sunset Drive, a copy of which is attached as an Appendix. READ a first time this 24th day of September, 1986. READ a second time this 24th day of September, 1986. READ a third time and finally passed this 24th day of September, 1986. ._~~~< y,...,J G. C. Leverton, Clerk. COUNTY OF ELGIN By-Law No. 86-49 "BEING A BY-LAW TO AUTHORIZE THE WARDEN AND CLERK TO SIGN A LEASE WITH THE ONTARIO SECONDARY SCHOOL TEACHERS' FEDERATION. DISTRICT 35." WHEREAS the Corporation of the County of Elgin wishes to lease unused space in their new Administration Building at 450 Sunset Drive, St. Thomas; and WHEREAS The Ontario Secondary School Teachers' Federation, District 35, has agreed to lease an area on the second floor of the said Administration Building, under certain terms and conditions. NOW THEREFORE the Warden and Clerk are hereby authorized to sign a lease with The Ontario Secondary School Teachers' Federation, District 35, setting forth the various conditions under which they will occupy space at 450 Sunset Drive, a copy of which is attached as an Appendix. READ a first time this 24th day of September, 1986. READ a second time this 24th day of September, 1986. READ a third time and finally passed this 24th day of September, 1986. ~~____~A y;"",.-__/ G. C. Leverton, Clerk. 323 COUNTY OF ELGIN By-Law No. 86-50 "BEING A BY-LAW TO ESTABLISH HOURLY RATES FOR BRANCH LIBRARY PART TIME EMPLOYEES." WHEREAS it is deemed necessary to establish hourly rates of pay for part time employees employed at branch librar- ies, throughout the County. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That the fOllowing rates be established for the branch library staff: Effective June 1st, 1986 Library Supervisor A $7.50 per hour Library Supervisor B 6.76 per hour Children's Supervisor 6.76 per hour Adult Supervisor 6.76 per hour Assistant 6.14 per hour Students - over 18 years 4.20 per hour - under 18 years 3.48 per hour. Effective January 1st, 1987 SUPERVISOR "A" LEVEL LEVEL LEVEL LEVEL LEVEL BASE -"- 2 3 4 5 $7.88/hr. $8.20/hr. $8.53/hr. $8.87/hr. $9.23/hr. $9.60/hr. SUPERVISOR "B" 7.10/hr. 7.38/hr. 7.68/hr. 7.99/hr. 8.31/hr. 8.64/hr. CHILDREN'S SUPERVISOR ADULT SUPERVISOR 7.l0/hr. 7.38/hr. 7.68/hr. 7.99/hr. 8.3l/hr. 8.64/hr. ASSISTANT "An 6.70/hr. 6.97/hr. 7.25/hr. 7.54/hr. 7.84/hr. 8.l6/hr. ASSISTANT "B" 6.45jhr. 6.71/hr. 6.98/hr. 7.26/hr. 7.55/hr. 7 .85/hr. STUDENTS Over 18 years - Under 18 years $4.20/hr. 3.48/hr. BENEFITS In lieu of benefits an allowance of $.25 per hour will be paid to all branch library employees, excluding students, plus they will receive Statutory Holidays as defined in the Employment Standards Act. BRANCH CLASSIFICATION All branch libraries will be classified as "A" or "[3". "A" class libraries will be those libraries with an annual circula- tion of over 30,000 volumes. As of this date, Aylmer and Port Stanley libraries "lOuld be classified in the ",\" category. - 2 - Branch libraries will be reclassified (upward or downward) when a circulation change in another category is sustained for two years in a row. For example a DB" class branch library would be designated as an "A" class library if it sustains an annual level of 30,000 volumes over two consecutive twelve month periods. Branch libraries could move from "A" to "B" if annual circulation falls below 30,000 volumes over two consecutive twelve month periods. READ a first time this 24th day of September, 1986. READ a second time this 24th day of September, 1986. READ a third time and finally passed this 24th day of September, 1986. _ /~ )4.,.J G. C. Leverton Clerk. ' 325 COUNTY OF ELGIN By-Law No. 86-51 "BEING A BY-LAW TO ESTABLISH HOURLY RATES FOR STUDENTS EMPLOYED AT THE MAIN BRANCH LIBRARY." WHEREAS it is deemed necessary to establish hourly rates of pay for students employed at the Main Branch Library. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That the following rates be established for students employed at the Main Branch Library: Students - over 18 years - under 18 years $4.20 per hour. 3.48 per hour. 2. That this by-law become effective January 1st, 1986. READ a first time this 24th day of September, 1986. READ a second time this 24th day of September, 1986. READ a third time and finally passed this 24th day of September, 1986. ~~--^-U>4-7-/ G. C. Leverton, Clerk. ~~ i . F. purceY-l, Warden. COUNTY OF ELGIN By-Law No. B6-52 "BEING A BYeLAW TO AUTHORIZE THE WARDEN AND CLERK TO SIGN AGREEMENTS FOR THE PURCHASE AND INSTALLATION OF TELEPHONE SYSTEMS FOR ELGIN MANOR AND TERRACE LODGE." WHEREAS it is deemed necessary to improve the present telephone service at both Elgin Manor and Terrace Lodge, Elgin County's Homes for Senior Citizens; and WHEREAS the purchase of a system appears to be the most economical choice rather than rental. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That the Warden and Clerk are hereby authorized to sign agreements for the purchase and installation of telephone systems for Elgin Manor and Terrace Lodge, to be acquired by monthly payments over a period of sixty-five (65) months from AMCOCommunications Inc., 18 Sydenham Street, Aylmer. READ a first time this 24th day of September, 1986. READ a second time this 24th day of September, 1986. READ a third time and finally passed this 24th day of September 1986. -~~..<.-<.<-<. .~-~.../ G. C. LeVerton, Clerk. 327 COUNTY OF ELGIN By-Law No. B6-53 "BEING A BY-LAW TO AUTHORIZE THE ,IARDEN AND CLERK TO SIGN AN AGREEMENT WITH THE ST. THOMAS PUBLIC LIBRARY BOARD AND THE COR- PORATION OF THE CITY OF ST. THOMAS WITH RESPECT TO LIBRARY SERVICES." WHEREAS under an agreement dated the 15th day of November, 1976, between the St. Thomas Public Library Board and the Elgin County Library Board, County residents were permitted to participate in the programs and to borrow books and material which was the property of the City Board; and WHEREAS it has been agreed that this agreement will be terminated as of December 31st, 1985; and WHEREAS the Corporation of the County of Elgin desires to continue the previous practice established under the now dissovled Elgin County Library Board, under different terms and conditions. NOW THEREFORE the Municipal CouDcil of the Corpora- tion of the County of Elgin enacts as follows: 1. That the Warden and Clerk are hereby authorized to sign an agreement (attached and marked Schedule "A") between the St. Thomas Public Library Board and the Corporation of the City of St. Thomas, setting forth the terms and conditions under which the library services will be provided. 2. That this agreement will become effective upon receipt of the approval of the Ontario Municipal Board. READ a first time this 24th day of September, 1986. READ a second time this 24th day of September, 1986. READ a third time and finally passed this 24th day of September, 1986. ~__;..c ~ 'r, r-?'~.-J G. C. Leverton, Clerk. ~~~ F. Purcell, \oJarden. MEMORANDUM OF AGREEMENT OF SETTLF.MRNT BETWEEN, THE ST. THOMAS-PUBLIC L~BRARY BOARD here-inafter -cal'led' the' "City Board-"'" OF THE FIRST PART - AND - THE ELGIN COUNTY LIBRARY COMMITTEE hereinafter called the "County Committee" OF THE SECOND PART - AND - THE CORPORATION _ OF THE CITY OF ST. THOMAS hereinafer called the "City" OF THE THIRD PART IN THE MATTER OF the termination of the Lease Agreement dated the 17th day of December 1973, between the City Board, The Elgin County Library Board (and its successor the County) and the City; AND IN THE MATTER OF the termination of the Agreement dated the 15th day of November, 1976, between the City Board, the Elgin County Library Board (and its successor the County); AND IN THE MATTER OF the continuation of the interchange of borrowing of the County and City Library collections and par- ticipation in programs of the 'County and City Libraries by residents of the County of Elgin and City of St. Thomas at the St. Thomas Public Library: THE REPRESENTATIVES OF THE PARTIES HERETO AGREE that the terms and conditions set forth in the form of Agreement appended hereto arid marked Schedule ~A", constitute full settlement of all matters in dispute between them and the undersigend repre- sentatives of the said Parties do hereby agree to recommend complete acceptance of all of the terms and COnditions set forth in the said agreement and to recommend the execution thereof by their respective principals, subject to Ontario MuniCipal Board approval. Time shall be the essence of this Memorandum of Agreement of Settlement. Dated this 11th day of August, 1986 FOR THE ST. THOMAS PUBLIC LIB~ di Chairman. Yvonne Harris 1'J.J.. A . -eM ).{ J-( A x;{ FOR THE ELGIN COUNTY LIBRARY Warden, Bob Purcell Chairman, Don Pearson Deputy Librarian. Ruth Prowse ~ - ~~M'~ ~ - "" "' !~rJ, ~ Alderman, Cliff Barwick . ~ Jean Perron ' ,,1.. - -_ .Ai- 1/ SCHEDULE .,329 T HIS A G R E E MEN T made in triplicate this 11th day of August, 1986, BET WEE N: THF. ST. THOMAS PURl TC r TRURY BOARD hereinafter called the "City Board" OF THE FIRST PART AND THF. CORPORATION OF THE COUNTY OF F.IGTN hereinafter called the "County" OF THE SECOND PART AND THE CORPORATION OF TAF. CITY OF 5T THOMAS hereinafter called the !lCity1l OF THE THIRD PART WHEREAS the City Board owns certain lands in the City of St. Thomas upon which is has constructed a Public Library; AND WHEREAS the County, pursuant to an Agreement dated the 15th day of November, 1976, by its now dissolved Elgin County Library Board, provided certain books and other materials at the said Public Library for use by County and City residents, upon the terms and conditions more fully set out in the said Agreement; AND WHEREAS the County, pursuant to a Lease Agreement dated the 17th day of December 1973, by its now dissolved Elgin County Library Board; occupied a certain portion of the said Public Library upon the terms and conditions more fully set out in the said Lease Agreementj AND WHEREAS the County has proposed to terminate the ,said Lease and Agreement as at December 31st, 1985; AND WHEREAS residents of the County of Elgin and of the City of St. Thomas have; as a matter of practice, borrowed books and materials from both the County and City Board collections and participated in programs provided by both the County and the City Boardj AND WHEREAS in the interests of the residents of both the County and the City, it has been agreed by the parties hereto to permit this interchange of borrowing and participation in programs to continue; NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the covenants and mutual covenants herein contatned, the Parties hereto covenant and agree as follows: A. THE CITY BOARD AGREES THAT: A.1 it shall continue to permit County residents to participate in its programs and to borrow books and material which are the property of the City Board. A.2 it shall maintain staff which is sufficient to ensure proper services to the general public, including those County residents desiring to use books and materials belonging to the City Board. A.3 it shall provide the County with such data as is reasonably necessary for the County to determine from time to time the use which the County residents are making of the City Board's books and material and programs. B. - 2 - THE COUNTY AGREES THAT: B.l it shall pay to ~he City Board for the accommodation of the County's books and materials and for the provision of library services to County residents: i) $80,000. in each of the years 1986, 1981 and 1988, and il) $90,000. in each of the years 1989 and 1990. and the amount payable in each such year shall be paid in equal Quarterlyinstalments on the 1st day of January, April,July, and October respectively, in each such- year. The County further agrees that if it defaults in making any payment within the time provided in this paragraph, interest at the rate paid by the City Board or the City to borrow funds to replace those not paid by the County, shall be paid to the City Board or the City. For the year 19S6all amounts paid to date will be credited against the amount of $80,000. c. THE PARTIES MUTUALLY COVENANT AND AGREE THAT: C.1 this Agreement shall run for a term of five years from January 1st, 1986 until December 31st, 1990, and shall continue from year to year thereafter until terminated on one year's notice in writing by either the City Board or the County, provided that: i) the City Board or the County may, on or before December 31st, 1989, give to the other parties written notice of termination of this Agreement, and this Agreement shall then terminate on December 31st, 1990. ii) if the City Board or the County fails to give notice under i) above, then this Agreement shall continue on the same terms and conditions as applied in the previous year. (iii)if either the City Board or the County gives notice of termination under 1) above, and it is mutually agreed that it is desirable to extend the term beyond December 31st, 1990, the terms and conditions of any such extension shall be SUbject to further negotiation and written agreement by the parties hereto. C.2 the Agreement dated the 15th day of November, 1976, between the City Board and the Elgin County Library Board (and it's successor the County) is terminated effective December 31st, 1985. C.3 the Lease Agreement dated the 17th day of December, 1973, between the City Board, the Elgin County Library Board (and it's successor the County) and the City is terminated effective December 31st, 1985. D. Any notice given pursuant to this Agreement by any party to any of the other parties hereto shall be sent by prepaid registered mail addressed as follows: J.:l' - 3 - 1) if addressed to the City Board, to: The St. Thomas Public Library Board, 153 Curtis Street St. Thomas, Ontario N5R 327 (ii) if addressed to the County, to: The Corporation of the County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 (iii) if addressed to the City, to: The Corporation of the City of St. Thomas 545 Talbot Street P.O. Box 320 St. Thomas, Ontario N5P 3V7 E. All conditions of this agreemerit are subject to Ontario Municipal Board approval for the County of Elgin. F. This Agreement shall enure to the benefit of and be binding upon the the parties hereto and their respective successors and assigns. IN WITNESS WHEREOF the said parties hereto have hereunto affixed their Corporate Seals attested to by the hands of their proper respective signing officers TAR ST THOMAS PUBI.IC LIBRARY ROARD Executed this day of 1986 Chairman Secretary IIlE. C~~~F ~ en ~ Executed this day of 1986 Clerk TAR CORPORATION OF TAR CITY OF ST THOMAS Executed this day of 1986 Mayor Clerk COUNTY OF ELGIN By-Law No. B6-54 "A BY-LA\; TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL DF THE CORPORATION OF THE COUNTY OF ELGIN AT THE SEPTEMBER SESSION. 1986." WHEREAS by Section 9 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of a municipal corporation are to be exercised by its council; and WHEREAS by Subsection 1 of Section 103 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of every Council are to be exercised by By-Law; and WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the Corpora- tion of the County of Elgin in respect of each recommendation contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meet- ings held during the September 1986 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 24th day of September, 1986. READ a second time this 24th day of September, 1986. READ a third time and finally passed this 24th day of September, 1986. ~~_-tY"'>_____ G. C. . Leverton , Clerk. 333 October Session - First Day Wednesday, the 15th day of October, 1986 The Elgin County Council met this day at the Administration Building, at 10;00 A.M., in accordance with adjournment. The Warden in the Chair. Warden Purcell extended a welcome to all the students who attended today as guests of County Council. He explained the work- ings of County Council under the committee system and expressed his hope that the students found the day enjoyable. ROLL CALL - All Members present except: Reeve Emerson Deputy Reeve DeKraker (arrived 10:45 A.M.). Moved by Deputy Reeve Millman Seconded by Deputy Reeve van Kasteren That the minutes of the September 1986 Session of the Elgin County Council be adopted. - Carried. COMMITTEE COMMUNICATIONS COUNTY GOVERNMENT COMMITTEE 1. Correctional service. Canada. advising that they offer a microfilming service to the public sector, from two locations. Bath, Ontario, and Laval Institution in Quebec, and will be opening a new one near Bracebridge. 2. Elgin Conservation Foundation with reply to letter re; funding projects. 3. United Transportation Union urging that representation be made to the November 17th, 1986 hearing of the Railway Transport Committee (RTC) against the removal of cabooses on trains. 4. Ministries of Natural Resources and Municipal Affairs with a copy of the draft pOlicy statement on flood plain planning under The Planning Act, 1983. 5. Township of Oxford~on-Rideau with a resolution requesting the Minister of Municipal Affairs to introduce legislation to put a ceiling on the amount of any liability insurance claim. 6. Bell Canada with information on CONTAC service available to second tier municipalifies and school boards. 7. CP Rail with advice that they intend to apply to the Canadian Transport Commission for abandonment of the line from Ingersoll to Port Burwell. 8. Ministry of Municipal Affairs with invitation to a .Southwestern Ontario Planning Conference. in London on November 5th, 1986. COUNTY ROADS COMMITTEE 1. Ministry of Transportation and communications offering property for sale one mile east of Talbotville, on the north side of Highway 3 New. 2. International Municipal Signal Association with informa- tion on a 1987 March School and proposed 1989 School. 3. Mr. A. J. Van Deel Piepers with complaint re~ the danger- ous condition of the Fingal intersection. - 2 - COUNTY ROADS COMMITTEE - (continued) 4. Township of Bayham with notice of meeting set for October 23rd, 1986 re: Corinth Municipal Drain Report. 5. Bennett Jones. Barrister and solicitor, with notices etc. on behalf of Northridge Petroleum Marketing, Inc. and Atcor Ltd., res hearings etc. ~ PROPERTY COMMITTEE 1. Elgin Women Teachers' Association with request for permis- sion to use the Lunch Room in conjunction with a special permit. 2. Albert Vanderploeg with inquiry as to the possible sale of surplus county property either at the County Administration Building or elsewhere. 3. asbestos Act. Ministry of Government Services with questionnaire re; in buildings, subject to The Occupational Health and Safety FILED 1. Ministry of Municipal Affairs with copy of proposed Official Plan for the Village of Dutton. 2. Ministry of Municipal Affairs with copy of proposed Official Plan for the Village of West Lorne. ~ 3. houses for all county. Ministry of Natural Resources with information on open to beheld re: the preparation of a fisheries management plan the waters located in Elgin. Middlesex and most of Oxford 4. that the payments Minister of Transportation and Communications advising 10% holdback presently applied to the interim road subsidy are to be eliminated. 5. Ontario Municipal Board with two notices for appointment for hearing re: appeals against decisions of the City of St. Thomas Committee of Adjustment. 6. Ministry of Community and Social Services with a copy of the Terms of Reference of the Independent Public Review Committee. appointed to examine the social assistance systeln and related pro- grams across Ontario. 7. Ministry of the Solicitor General, Office of the Fire Marshal with handbook of Municipal Fire Protection In Ontario. 8. Minister of Housing with a series of information sheets describing the housing programs and iniatives currently delivered through th~Assured Housing policy. 9. etc.~ From the following municipalities with planning notices Township of Malahide - Notices of the passing of zoning By-Laws No. 43-86 and 44-86 - Two notices of public hearings by Committee of Adjustment re; minor variances - October 14th, 1986. Village of Port Stanley Moved by Reeve Bradfield Seconded by Reeve willsey That the disposition of the Communications mailed previ- ously be approved as follows~ County Government Committee - #1-8 inclusive County Roads Committee - #1-5 inclusive Property Committee - #1-3 inclusive Filed - lH-9 inclusive. - Carried. 335 - 3 - County Council, October Session. 1986 Moved by Deputy Reeve Wakeling Seconded by Reeve Lavereau That each guest be given a year's supply of ice cream. An amendment was - Moved by Deputy Reeve Millman Seconded by Reave Martyn That the resolution be amended to read that each student be given one free treat of ice cream today. The amendment was voted upon and Carried. The original motion, as amended, was then voted upon and Carried. Mr. Gary Baker, Chairman of the Elgin Tourist Association, was present and it was moved by Reeve Black that he be now heard. Mr. Baker brought greetings from City Council and the Elgin Tourist Association. A brief outline of the summary of the activities during the past year was provided to Members of Council prior to the Session today. He reviewed the contents and answered questions from Council. The guests were excused at this point and toured the new Administration Building. FIRST REPORT - COUNTY GOVERNMENT COMMITTEE (mailed) Moved by Reeve Neukamm Seconded by Deputy Reeve Mezenberg That the First Report of the County Government committee be adopted. An amendment was - Moved by Reeve Bradfield Seconded by Reeve Lavereau That Correspondence #7 in Item #3 of the October County Government Report be deleted and that the Report be amended to include an objection to CP Rail's proposal to abandon a section of rail line between Tillsonburg and Port Burwell and this amendment objection portion be included as a new Item #6 in the County Government Committee Report. The amendment was voted upon and Carried. The Report, as amended, was then voted upon and Carried. FIRST REPORT - COUNTY ROADS COMMITTEE The First Report of the County Roads Committee was presented by Reeve Stewart and adopted on motion of Reeve Stewart and Reeve M~t~. FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE The First Report of the Homes for Senior Citizens Committee was pre- sented by Reeve Ford and adopted on motion of Reeve Ford and Deputy Reeve Chute. FIRST REPORT - LIBRARY COMMITTEE (mailed) Moved by Reeve Pearson Seconded by Reeve Fischer That the First Report of the Library Committee be adopted. - Carried. - 4 - FIRST REPORT - PERSONNEL COMMITTEE (mailed) Moved by Reeve Martyn Seconded by Reeve Lavereau That the First Report of the Personnel Committee be adopted. .~ - Carried. Mr. R. G. Moore, County Engineer, addressed Council and explained that the County Road System had not been reviewed for changes in a number of years. He presented additions and deletions to the present system and asked that they be reviewed and any com- ments that the local municipalities may have be forwarded. Moved by Reeve Lavereau Seconded by Deputy Reeve Lyle That we go into a Committee Of The Whole. - Carried. Warden Purcell appointed Reeve Black as Chairman. The Committee rose without reporting. Moved by Reeve Stewart Seconded by Deputy Reeve Chute That as the hour is now 12 o'clock noon, we continue on to conclude the business at hand. - Carried. Moved by Reeve Fischer Seconded by Reeve Black That we do now adjourn (12;04 P.M.) to meet again on October 15th, 1986 at 1:30 P.M. - Carried. Council re-convened at 4:10 P.M. ROLL CALL - All Members present except: Reeve Emerson Reeve McCann. ~ Moved by Reeve Lavereau Seconded by Reeve Bradfield That we go into a Committee Of The Whole. - Carried. Warden Purcell appointed Reeve Marr as Chairman. The Committee rose without reporting. FIRST REPORT - PROPERTY COMMITTEE The First Report of the Property Committee was presented by Reeve Hodgson and adopted on motion of Reeve Hodgson and Reeve Ford. Moved by Reeve Bradfield Seconded by Reeve Lavereau That the resolution passed by County Council at the morn- ing Session October 15, 1986 re: Objection ~o CP Rail's abandonment of a section of rail line between Tilisonburg and Port Burwell be clarified to include the reason for the objection, being we think it is a premature proposal in light of the recent anouncement of an I I u I ! ! L I 337 - 5 ~ County Council, October Session, 1986 auto assembly plant on this branch line and the possibiiity the line may be required for other future industrial development in this area. And that notice of this objection (and/or copies of this resolution) be forwarded to CP Rail, the Canadian Transport Commission, Honourable John Wise and the affected municipalities1 Woodstock, Oxford County, Ingersoll, Tillsonburg, Bayham TownShip. Vienna. Port Burwell, and Township of Norfolk. - Carried. Moved by Deputy Reeve Chute Secqnded by Reeve Martyn That By-Law No. 86-55-Being a By-Law to Amend By-Law No. 84-23 Being a By-Law for the Regulation of Traffic. be read a first time. - Carried. Moved by Deputy Reeve Mezenberg Seconded by Deputy Reeve Chute That By-Law No. 86-55 be read a second time. Carried. Moved by Deputy Reeve Lyle Seconded by Reeve Martyn That By-Law No. 86-55 be read a third time and;,finally passed. - Carried. Moved by Reeve Ford Seconded by Reeve Bradfield That By-Law No. 86-56 -Being a By-Law to Establish Rates of Pay for Part Time Employees- be read a first time. - Carried. Moved by Deputy Reeve Mezenberg Seconded by Deputy Reeve Lyle That By-Law No. 86-56 be read a second time. - Carried. Moved by Reeve Stewart Seconded by Reeve Bradfield That By-Law No. 86-56 be read a third time and finally passed. - Carried. Moved by Reeve Lavereau Seconded by Reeve Hodgson That By-Law No. 86-57 -Being a By-Law to Establish Hourly Rates for Students Employed at the Main and Branch Libraries. be read a first time. - Carried. Moved by Reeve Black Seconded by Reeve Lavereau That By-Law No. 86-57 be read a second time. - Carried. - 6 - Moved by Reeve Neukamm Seconded by Reeve Black That By-Law No. 86-57 be read a third time and finally passed. - Carried. Moved by Deputy Reeve DeKraker Seconded by Reeve Pearson That By-Law No. 86-58 RA By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the October Session, 1986- be read a first time. - Carried. Moved by Reeve Stewart Seconded by Deputy Reeve Chute That By-Law No. 86-58 be read a second time. - Carried. Moved by Deputy Reeve Chute Seconded by Reeve Stewart passed. That By-Law No. 86-58 be read a third time and finally ~ - Carried. Moved by Reeve Perovich Seconded by Deputy Reeve Schaper That we do now adjourn (4:58 P.M.) to meet again on November 19th, 1986 at 10:00 A.M. - Carried. "-../ G. C. Leverton, Clerk. R. F. Purcell, Warden. ::s::s~ COUNTY GOVERNMENT COMMITTEE REPORT October Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1. The letter from Correctional Service, Canada, (Cor- respondence #1) has been referred to the Library Committee for comparison with the price presently being paid to the University of Western Ontario. 2. That we recommend that the Elgin Conservation Foundation be granted permission to use the word "Elgin" in their official name. 3. That the following Correspondence #3, 4, 5, 6, 7 and 8 be filed. 4. An interim payment of $2,500 has been made to Deloitte Haskins & Sells on the consulting services in connec- tion with the Computer Needs Study. That the Clerk be authorized to purchase: 75 pin type greeters 75 pocket type greeters at $2.75 each, plus printing for each name, from Ansell's, St. Thomas. 5. ALL of which is respectfully submitted. !;"'LV// !t.~:t-7"?'L- E. Neukarom, Chairman. ~ * Item #3 was amended by deleting "#7" from it and adding a new Item #6 as follows: 6. That we recommend that Elgin County Council object to CP Rail's proposal to abandon a section of rail line between Tillsonburg and Port Burwell. COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT OCTOBER SESSION 1986 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD COMMITTEE REPORTS AS FOLLOWS: 1. The Warden. Chairman and Engineer have been authorized to pursue a joint proposal to the Ministry of Transportation and Communicatjons involving th~ Counties of Middlesex and EI~in and the ~ondon ang St. Thomas Suburban Road Commissions concerning the Highbury-Hubrey-Radio Road Route to join London and St. Thomas. A meeting was held wit~ the Honourable Ed Fulton, Minister of Transportation and Communications on September 29th at which the completion of the road link and methods of financing the work were discussed.. 2. Recent wet weather had delayed all County road and bridge construction. As a result no granular base work will be attempted on Road #22 (Fairview Avenue) this year. Placement of asphalt pavement on Road #45 between Road #40 and Highway #73 is expected to start the week of October 20. 3. Walmsley Bros. Limited contract for asphalt paving on Road #13 has been extended to approximately 1.0 to 1.5 kilometers west of the Willy's Side Road. Because of the delay on Road #45 work is underway on Road #13. 4. New expansion joints are being placed to replace the open finger joints on the Wardsville Bridge. It is hoped to have the County of Mjddlesex supervise a painting contract on the oridge next year. WE RECOMMEND: 1. That a by-law be passed to amend County of Elgin By-Law #84-23 for the regulation of traffic by: Continued. . . 341 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT - OCTOBER SESSION 1986 PAGE 2. I. (a) Amending Schedure 'A'. Section 2, Subsection (0) to read: County Road #8 from a point 79.7 metres north of the north limit of Mary Street northerly for 32.4 metres on the west side of County Road #8. This regulation will correspond to changes tn the commercial section of the Village of Dutton. (b) Adding Section 3. being the designation of crosswalk areas. (Width of all crosswalks to be 2 metres.) 1. On Road #3 in the Village of Rodney. (i) Northerly limit of crosswalk coincides with the north limit of Clark Street. (ii) Northerly limit of crosswalk is 4.5 metres north of the north limit of Victoria Street. (iii) Northerly limIt of crosswalk coincides with the southerly limit of Moriah Street. (iv) Southerly limit of crosswalk is 2 metres north of the north limit of Harper Street. (v) Southerly limit of crosswalk coincides with the south limit of Queen Street. ALL 0, WHICH IS RESPECTFULLY SUBMITtED avA~ ~-:;:;6 HOMES FOR SENIOR CITIZENS COMMITTEE REPORT October Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The Homes for Senior Citizens Committee reports as follows: l. arrange Terrace Support That the Director/Administrator be authorized to for the Auxiliary Appreciation Dinner to be held at Lodge for the auxiliaries and volunteers from our Home Programs. 2. That the Director/Administrator write to service clubs and senior citizen groups requesting permission to speak to these clubs with regard to our Home Support Programs being carried out at Elgin Manor and Terrace Lodge. 3. That Mr. Jim Millington, Director of Nursing for Elgin Manor and Terrace Lodge, serve as a member of the Ontario Association of Homes for the Aged Nursing Review Committee for the year 1986-87. ALL of which is respectfully submitted. ,~1~ A. K. Ford, c~~ 343 LIBRARY' COMMI'ITEE REPORT October Session 1986 To the Warden and Members of Elgin County Council, The Library Committee reports as follows: 1. That Mr. Tom Crossman has been authorized to prepare a submission for a study of the operation ot the County Library as requested by the Personnel Committee 01} August 12th, 1986. 2. That Mr. Wells and Miss Prowse have been authorized to attend select functions of the Ontario Library Association Convention from November 5th to 9th, 1986 with the usual expenses paid. 3. That Mrs. Catherine Bishop will attend the Union Library WorkShOp Conference in Toronto, Friday, October 26th, 1986 as stat.ed in Article Xl-Leave of Absence in the agreement with the Canadian Union of Public Employees-Union Local 841-Library Employees dated Apri116th, 1986. 4. That the Elgin County Library Committee has applied to proceed with the Ontario Library Co-Operative Date Base Creation Project using staff hired through a Federal Job Development Program. 5. That Mr. Wells is authorized to attend the CARML meeting of October 9th and 10th with the usual expenses paid. ALL of which is respectfully submitted. JW~ ~/ PERSONNEL COMMITTEE REPORT October Session, 1986 FI RST REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That we recommend that the hourly rates of pay for the positions of part-time Main Library Staff, Secretary- Treasurer of Land Division, and Clerk~Typist be increased by 5% effective June 1st, 1986 and a by-law be presented to Council. 2. That the fallowing grid for hourly rated part-time Main Branch Library Staff, Clerk-Typist, and Secretary- Treasurer of the Land Division Committee be adopted effective January 1st, 1987 and a by-law setting forth them be prepared for the October Session 1986 of Council: LAND DIVISION SECRETARY-TREASURER STEP STEP STEP STEP JOB BASE ----'-- ----'-- 3 4 RATE $9.78 $10.17 $10.57 $10.99 $11.43 $11.88 CLERK-TYPIST AND MAIN LIBRARY STEP STEP STEP STEP JOB BASE ----'-- 2 3 4 RATE $8.24 $8.56 $8.91 $9.27 $9.63 $10.02 3. That the implementation of the 1987 salary grid for the part-time Clerk-Typist, County Library Staff,and Secretary-Treasurer of the Land Division Committee be on the same basis as the original grid, that is the individual be slotted in at the next highest rate in the grid irregardless of the length of past service. 4. That we recommend that the firm of Thomas A. Crossman International Limited be engaged for the calendar year 1987 for industrial relations, at an annual retainer fee of $15,000.00 paid quarterly. 5. That we recommend that the firm of Thomas A. Crossman International Limited be engaged to undertake a review of the Elgin County Personnel Policy Manual and future procedures for maintenance and revision of the manual at a fee of $4,000.00. 6. That the hourly rate for students, over eighteen (18) years of age, be increased to $4.35 per hour, effective October 1st, 1986, and a by-law be presented to the October 1986 Session of Council. ALL of which is respectfully submitted. w.~~~~ ~/ 345 PROPERTY COMMITTEE REPORT October Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The Property Committee reports as follows: 1. , That in order to reduce the bookkeeping to a minimum, all reservations for the Committee Rooms, Lunch Room or Lounge must be prepaid at the time of the booking if a charge is applicable. 2. aoce of October That Piche Tree Removal be engaged to remove the the tree at the Court House, which was damaged on 5th, at a cost of $400.00. bal- 3. That the request from the Elgin Women Teachers' Association for permission to obtain a special permit for use in renting the Lunch Room be approved. 4. That the letter from the Ministry of Government Services re: asbestos in buildings and repair operations be tabled until a response is received re: the sale of the Court House Block. 5. That the Clerk advise Mr. FredPell that he may have any stone left from the jail wall for use at the old English Church after the Town of Aylmer removes what was previously promised to them. ALL of which is respectfully submitted. ,) /' ,// ,/ /, ,.~.) ", /,!, /. ' ~ ~. COUNTY OF ELGIN By-Law No. B6-55 "BEING A BY-LAW TO AMEND BY-LAW NO. B4-23 BEING A BY-LAW FOR THE REGULATION OF TRAFFIC." WHEREAS By-Law No. 84-23, as amended, presently sets out the regulations for traffic in the County of Elgin; and WHEREAS it is deemed appropriate to amend the regu- lations from time to time. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That Paragraph 2 of Schedule "A" of By-Law No. 84-23 be amended - A. By adding the fOllowing thereto _ {aaa} Road #40 from the south limit of Broadway Street in the Village of Springfield, southerly 544 metres on the west side of Road #40. (bbb) Road #40 from the south limit of Broadway Street in the Village of Springfield, southerly 43 metres on the east side of Road #40. B. By deleting Section "0" and replacing with the following _ (0) County Road #8 from a point 79.7 metres north of the north limit of Mary Street northerly for 32.4 metres on the west side of road. 2. That the following be added to Schedule "A" of By-Law No. 84-23 as Paragraph 3: 3. The following locations are hereby designated as crosswalk zones of two metres in width - 1. On Road #3 in the Village of Rodney ~ (a) Northerly limit of crosswalk coincides with the north limit of Clark Street. (b) Northerly limit of crosswalk is 4.5 metres north of the north limit of Victoria Street. (c) Northerly limit of crosswalk coincides with the southerly limit of Moriah Street. (d) Southerly limit of crosswalk is two metres north of the north limit of Harper Street. (e) Southerly limit of crosswalk coincides with the south limit of Queen Street. READ a first time this 15th day of October, 1986. READ a second time this 15th day of October, 1986. READ a third time and finally passed this 15th day of October, 1986. ~-/<--<__-c/--<_<__~ G. C. Leverton, Clerk. 347 COUNTY OF ELGIN BY-Law No. 86-56 "BEING A BY-LAW TO ESTABLISH RATES OF PAY FOR PART TIME EMPLOYEES." WHEREAS certain positions only require persons to work less than full time. adopted: NOW THEREFORE the following rates be, and are hereby 1. Effective June 1st, 1986 CLERK-TYPIST MAIN BRANCH LIBRARY STAFF Starting Rate 2nd Year 3rd Year 4th Year LAND DIVISION Secretary-Treasurer $8.30 per hour 8.66 per hour 9.05 per hour 9.46 per hour. 2. Effective January 1st, 1987 - per hour $8.82 per hour. LAND DIVISION SECRETARY-TREASURER Base $9.78 Step 1 $10.17 Step -2- $10.57 Job Rate Step --'- $10.99 Step 4 $11.43 $11.88 CLERK-TYPIST AND MAIN BRANCH LIBRARY STAFF Base $8.24 Step --'-- $8.56 Step 2 $8.91 Step -1- $9.27 Job Rate $10.02 Step 4 $9.63 The implementation of the 1987 salary grid for persons in these categories will be that they will be placed in at the next highest rate in the grid from their rate as of June 1st. 1986, irregardless of the length of past service. 3. That By-Law No. 86-24 be, and the same is hereby repealed. READ a first time this 15th day of October, 1986. READ a second time this 15th day of October, 1986. READ a third time and finally passed this 15th day of October, 1986. ..-<::t<....".<..-<:_.-~/- (( ~~-"'-..J G. C. Leverton, Clerk. COUNTY OF ELGIN By-Law No. B6-57 "BEING A BY-LA\~ TO ESTABLISH HOURLY RATES FOR STUDENTS EMPLOYED AT THE MAIN AND BRANCH LIBRARIES. " WHEREAS it is deemed necessary to establish hourly rates of pay for students employed by the Library. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That the following rates be established for students employed at the Main and Branch Libraries: Students - over 18 years - under 18 years $4.35 per hour 3.48 per hour. 2. That By-Law No. 86-51 be, and the same is hereby repealed. 3. That paragraph 1, effective January 1st, 1987, of By- Law No. 86-50 under the heading "Students" be deleted and replaced with the rates in Item 1 above. 4. That this by-law become effective October 1st, 1986. READ a first time this 15th day of October, 1986. READ a second time this 15th day of October, 1986. READ a third time and finally passed this 15th day of October, 1986. ~~,. ;>L~-J G. C. Leverton, Clerk. 349 COUNTY Of ELGIN By-Law No. 86-5B "A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE OCTOBER SESSION. 19B6. " . WHEREAS by Section 9 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of a municipal corporation are to be exercised by its council; and WHEREAS by Subsection lof Section 103 of The Municipal Act, being Chapter 302 of the Revised Statutes of ontario, 1980, the powers of every Council are to be exercised by By-Law; and WHEREAS it is deemed expedient that the proceedings of the Murricipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the Corpora- tion of the County of Elgin in respect of each recommendation contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the corporation of the County of Elgin at its meet- ings held during the October 1986 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By~Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 15th day of October, 1986. READ a second time this 15th day of October; 1986. READ a third time and finally passed this 15th day of October, 1986. ~_/~<~~. v:-...>~ G. C. Leverton, Clerk. November Session - First Day Wednesday, the 19th day of November. 1986 ...J The Elgin County Council met this day at the Administra- tion Building, at 10:00 A.M., in accordance with adjournment. The Warden in the Chair. ROLL CALL - All Members present except: Reeve Emerson Reeve McCann. Moved by Reeve Stewart Seconded by Reeve Ford That the minutes of the October 1986 Session of the Elgin County Council be adopted. - Carried. COMMITTEE COMMUNICATIONS v COUNTY GOVERNMENT COMMITTEE 1. Carman Metcalfe, Chairman, County and Regional Section of A.M.O., inviting anyone who might be interested in hosting the 1987 Annual Meeting to contact the A.M.O. Office. 2. Attorney General with invitation and information on con- ference entitled -Countermeasures '86-, December 8 and 9 in Toronto re: fight against drinking and. driving. 3. Town of onaping Falls with information and resolution re: legislated designation of Lottery funds for culture and recreation for Ontario municipalities. 4. CP Rail re: plans to abandon a section of their Port Burwell Subdivision and repaving level crossings and road allowances. 5. Canadian Pacific with copy of application to the C.T.C. re: authority to abandon a portion of the Port Burwell Subdivision. J 6. Hennessey, Bowsher & Associates with request for consent to use -Elgin- in the proposed incorporation of -Elgin Minor Sports Parents Association-. 7. City of Brampton with resolution requesting increased grant funds for new and conservation projects for fitness, sports, recreational and cultural facilities. 8. Association of Municipal Clerks and Treasurers of Ontario with 1987 membership. 9. Chairman, General Committee, Elgin County pioneer Museum suggesting Mr. Donald Carroll as member at large. COUNTY ROADS COMMITTEE L Township of Bayham with notice they intend to pass a by- law to stop up, close and sell a portion of Richmond Street in the Village of Richmond. . '-..-/ 2. Yarmouth Volunteer Fire Department - No.2 requesting that they be notified of road closings in advance. 3. Ministry of Transportation and Communications with copies of Memos No. 86~13 (Alleyways) and No. 86-15 (General). 4. From the following with planning information: 351 - 2 - COUNTY ROADS COMMITTEE - continued 4. (1) Ministry of Municipal Affairs - revised draft plan approval - Village of Belmont. (ii) Township of Aldborough - notice of public meeting re: proposed zoning by-law amend- ment. (iil) Township of Yarmouth - minor variance meet- ing notice - notice of public meeting re; Official Plan and Zoning By- Law amendment. ~ PROPERTY COMMITTEE 1. Albert Vanderploeg with information on proposed use of any surplus county property. 2. The Salvation Army with request to use a portion of the Court House grounds to. enact a wlivew Nativity Scene. 3. Fanshawe College advising that they will be unable to lease the former Municipal Building (9 Gladstone Avenue) due to the cost of renovating for the Ontario Fire Marshal. ~ 4. Ilenchuk & Associates Limited Offering their services re: friable and non friable asbestos. SOCIAL SERVICES COMMITTEE 1. Canadian Red Cross Society, St. Thomas Branch, with letters requesting an increase in the hourly rates for Homemaker Services as follows: Effective January 1st, 1986 - $6.99 hour (increase 6C) Effective October 1st, 1986 - $7~65 hour (increase 74C). FILED 1. The University of Western Ontario advising that Mr. Hugh Rooney has left and is replaced by Mr. Douglas J. Geddie, as new Associate Vice-President, University Relations and Development. 2. Ministry of Natural Resources with news release advising of three fisheries management plan open houses to take place in Aylmer (Oct. 21), Woodstock (Oct. 27) and London {Oct. 30).~' 3. The Elgin-St. Thomas Health Unit advising that the Ministry of Health has approved their 1986 bUdget in the amount of $1,453,733 with the County portion being $217,851. 4. Deloitte Haskins & Sells-with audited statement for the Elgin-St. Thomas Health Unit for the year ended December 31st, 1985. 5. Ministry of Housing with copies of Regulation 605/86, amending the Rental Housing Protection Act, 1986. 6. Malahide Township with a copy of their 1987 Flood Emergency Plan. 7. Ministry of Municipal Affairs with a copy of the third summary of 1986 Municipal Resolutions. 8. Family and Children's Services of St. Thomas and Elgin with Allocation of Children In Care and Financial Statement to September 30th, 1986. 9. CP Rail, acknowledging our Objection and pointing out that the new GM/Suzuki automobile plant is not located on the portion proposed for abandonment. - 3 - County Council, November Session, 1986 10. Ridgetown College of Agricultural Technology advising that the winners of the Elgin County Scholarships were: -...) Scott GREGSON, R. R. #1, Straffordville Ron VANDECASTEELE, R. R. #1, Springfield Edythe MARLATT, R. R. #1, Union. 11. Association of Municipalities of Ontario with information on the Rural Section (ROMA) Annual Meeting - February 8-11, 1987. 12. etc.: From the following municipalities with planning notices Villaqe of Port Stanley Two Notices of Public Hearings re: minor variances. Township of Aldborouqh Two Notices of Public Meetings re: proposed Official Plan and Zoning By-Law Amendments. Township of Southwold Notice of the passing of Zoning By-Law No. 86-17 and copy of same. ....,) Township of Malahide Two Notices of Public Meetings re: proposed Zoning By-Law. Notice of the passing of zoning By~Law No. 48-86 and copy of same. Township of Bavham Two Notices of the passing of Zoning By-Laws No. z143-86 and Z144-86 and copies of same. Township of Yarmouth Notice of the passing of zoning By-Law No. 2972. Township of North Dorchester Notice of Hearing for Application for Consent to sever property in Lot 14. Concession 6, S.R.T. (75 acres). Township. of Dunwich Notice of the passing of Zoning By-Law No. 86-S7P and copy of same. Moved by Reeve Ford Seconded by Reeve Stewart ~ THAT the disposition of the Communications mailed previ- ously and those presented today, be approved as follows: County Government Committee - #1-9 inclusive County Roads Committee - #1-4 inclusive Property Committee- #1-4 inclusive Social ServicesComrnittee - ffl Filed - #1-12 inclusive County Council - '1-8 inclusive. - Carried. EMPLOYEE PRESENTATIONS The following Roads employees received Certificates: Sheridan College Grader Operator - Ronald Zellas, David Hagerty. William Sloetjes, Derk Sloetjes. 10 Year Certificate - ,Fred Marshall. 15 Year Certificate - Evelyn Jacobs. , 20 Year Certificate plus Lapel Pin - Robert Doyle, Ronald Zellas. ~ These were all presented by Chairman Stewart and Warden Purcell. The fOllowing employee of Elgin Manor was presented with a 10 Year Certificate by Chairman Ford and Warden Purcell - Wayne Mifflin. 353 - 4 - Lorne Carroll, Chairman of the Elgin County Land Division Committee, was in attendance to present his annual report to Council. Reeve Black moved that he be now heard. The statistical report covering the period November 1st, 1985 to October 31st, 1986 was mailed to Council previously. As there were no questions con- carning the report, the following resolution was - Moved by Deputy Reeve van Kasteren Seconded by Reeve Lavereau '-../ That the Report of the Land Division Committee regarding severances dealt with for the period November 1, 1985 to October 31, 1986 be ~ccepted and printed in the proceedings. - Carried.- FIRST REPORT - COUNTY GOVERNMENT COMMITTEE (mailed) Moved by Reeve Neukanun Seconded by Deputy Reeve Campbell That the First Report of the County Government Committee be adopted. - Carried. FIRST REPORT - COUNTY ROADS COMMITTEB (mailed) Moved by Reeve Stewart Seconded by Reeve Martyn '-- adopted. That the First Report of the County Roads Committee. be - Carried. SECOND REPORT - COUNTY ROADS COMMITTEE The Second Report of the County Roads Committee was presented by Reeve Stewart and adopted on motion of Reeve Stewart and Reeve Neukarrun. FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE (mailed) Moved by Reeve Ford Seconded by Deputy Reeve Chute That the First Report of the Homes for Senior Citizens Committee be adopted. '--./ - Carried. FIRST REPORT - LIBRARY COMMITTEE (mailed) Moved by Reeve Pearson Seconded by Deputy Reeve van Kasteren That the First Report of the Library Committee be adopted. - Carried. FIRST REPORT - PERSONNEL COMMITTEE (mailed) Moved by Reeve Martyn Seconded by Reeve Pearson That the First Report of the Personnel Committee be adopted. - Carried. - 5 - County Council, November Session, 1986 Mr. Charles Stafford, Tree Commissioner and Weed Inspector, was present to present his annual reports and it was moved by Reeve Lavereau that he be now heard. Both reports had been prepared and mailed previously to all Members of Council. Mr. Stafford was prepared to answer any questions of Council, but none were forthcoming. ....) Moved by Reeve Neukamm Seconded by Reeve Willsey That the Tree Commissioner's Report be adopted and printed in the proceedings. - Carried. Moved by Deputy Reeve DeKraker Seconded by Deputy Reeve Campbell That the Weed Inspector's Report be adopted and printed in the proceedings. - Carried. The Treasurer's Report on Receipts and Expenditures was distributed today to the Members of County Council. J Moved by Reeve Hodgson Seconded by Deputy Reeve Chute That the Treasurer's Report on Receipts and Expenditures for the period January 1st to October 31st, 1986 be accepted and printed in the proceedings. - Carried. The Treasurer's Statements on Remuneration and Expenses for Council and Outside Boards were mailed previously to Council. They were highlighted briefly by the Treasurer. Moved by Deputy Reeve Schaper Seconded by Deputy Reeve Mezenberg That the Treasurer's Statement on Remuneration and Expenses for the Members of the Elgin County Council to October 24th, 1986 be accepted and printed in the proceedings. - Carried. .J Moved by Deputy Reeve Lyle Seconded by Reeve Pearson That the Treasurer's Statement on Remuneration and Expenses to October 24th, 1986 for appointees to the St. Thomas Suburban Roads Commission, Elgin County Library Board and Members of the Land Division Committee be accepted and printed in the proceed- ings. - Carried. The Director's Report on the Homes for Senior Citizens was mailed previously to Council and Mr. Boyes was present to speak to it. It, was moved by Reeve Black that he be now heard. Mr. Boyes highlighted the report. Moved by Deputy Reeve Millman Seconded by Reeve Fischer '-' That the Director's Report on the Homes for Senior Citizens be accepted and printed in the proceedings. - Carried. 355 - 6 ...,. The Clerk advised Council, by letter dated November 18th, 1986, that as of that date no request for a hearing had been received re: the expropriation of property owned by the Corporation of the City of St. Thomas, Part of Lot 1, Block G, and Part of Lots 2 and 3, Block E. Registered Plan 28, Township of Yarmouth. Moved by Reeve Stewart Seconded by Reeve Perovich \J FORM F In The Matter of an application by the County of Elgin for approval to expropriate lands for the purpose of improvement of County Read Number 26 in the Township of Yarmouth in the County of Elgin being Part of Lot 1, Block G, and Part of Lots 2 and 3, Block E,Registered Plan 28, and being more particularly described as Part #1 and Part #2 on a Plan deposited in the Registry Office for the Registry Division of Elgin (NO. 11) as 11R2923; and Whereas the necessary notices have been given as required by The Expropriations Act, R.S.O. 1980, in Form 2 provided by the Regulations under the said Act; and Whereas the time within which notices that any registered or other owner desires a hearing before an inquiry officer has expired, and no such notices have been received; and Whereas it is expedient that the said lands referred to should be expropriated for the said purposes. '-/ It is Therefore Resolved That (i) This Council do issue the Certificate of Approval, Form 5 as provided by the Regulations under the Said Act for the expro- priation of the said lands; (ii) That a By-Law be introduced for the expropriation of the said lands; (iii) That a plan of expropriation be registered. - Carr ied. THE EXPROPRIATIONS ACT, R.S.O. 1980 CERTIFICATE OF APPROVAL FORM 5 In The Matter of an application by the Corporation of the County 9f Elgin for approval to expropriate land being Part of Lot 1, Block G,and Part of Lots 2 and 3, Block E, Registered Plan 28, in the Township of Yarmouth, in the county of Elgin, for the purpose of improvement of County Road Number 26. ,~' The Municipal Council of the Corporation of the County of Elgin hereby certifies that approval was given to the Corporation of the County of Elgin on the 19th day of November 1986 to expropriate the fOllowing lands: In the Township of Yarmouth in the County of Elgin being Part of Lot 1, Block G, and Part of Lots 2 and 3, Block E, Registered Plan 28, and being more particularly described as Part #1 and Part #2 on a plan deposited in the Registry Office for the Registry Division of Elgin (No. 11) as l1R2923 being the lands described in the application. THE CORPORATION OF THE COUNTY OF ELGIN G. C. Leverton, County Clerk. DATED at ST. THOMAS this 19th day of November, 1986. COUNCIL COMMUNICATIONS '-, 1. from the the Port John Wise, M.P. Elgin, acknOWledging receipt of the letter County to the CP Rail, opposing the Closing of a portion of Burwell Subdivision. - 7 - County Council, November Session, 1986 COUNCIL COMMUNICATIONS - continued 2. proposal Burwell. City of Woodstock advising that they object to the CP's to abandon the rail running between Tillsonburg and Port 3. The Salvation Army with request for a grant in 1987. 4. MrS. D. Board. Municipal Chapter of St. Thomas I.O.D.E. with the name of Durkin as their nominee to the Elgin County Pioneer Museum 5. East Elgin District Women's Institute nominating Mrs. Dorothy Van Patter as their representative to the Elgin County pioneer Museum Board. 6. Town of Tillsonburg with resolution opposing the abandon- ment by CP Rail of the section of rail running between Tillsonburg and Port Burwell. 7. for a to be Mrs. Hilde G. Morden, Secretary-Treasurer, with request grant of $1,000 to assist in a seminar on .Community Outreach. held on February 28th, 1987. 8. in Aylmer ments. Public Works Canada offering the old Post Office Building for sale as it has been declared surplus to their require- Moved by Reeve Black Seconded by Deputy Reeve Mezenberg That Correspondence #3 be referred to the 1987 budget session on grants. - Carried. Moved by Deputy Reeve Chute Seconded by Reeve Bradfield That the nominees to the Elgin County pioneer Museum for 1987 by the I.O.D.E.and East Elgin District Women's Institute (Correspondence #4 and 5) be tabled to the December Session, 1986. - Carried. Moved by Reeve Black Seconded by Reeve Fischer That the request from Hilde G. Morden for a grant of $1,000 be referred to the 1987 budget session for grants. - Carried. Moved by Reeve Pearson Seconded by Deputy Reeve van Kasteren That Council Communications #1, 2, 6 and 8 be filed. - Carried. Moved by Deputy Reeve Wakeling Seconded by Reeve Fischer That we go into a Committee Of The Whole. - Carried. Warden Purcell named Deputy Reeve Millman as Chairman. The Committe rose without reporting. 357 - 8 - Moved by Reeve Black Seconded by Reeve Perovich That we do now adjourn (11:58 A~M.) to meet again on November 19th, 1986 at 1:30 P.M. - Carried. Council re-canvened at 4:27 P.M. ROLL CALL - All Members present except: Reeve Emerson Reeve McCann. FIRST REPORT - PROPERTY COMMITTEE The First Report of the Property Committee was presented by Reeve Hodgson and adopted on motion of Reeve Hodgson and Reeve Stewart. FIRST REPORT - SOCIAL SERVICES COMMITTEE The First Report of the Social Services Committee was presented by Reeve Lavereau and adopted on motion of Reeve Lavereau and Reeve Pearson. Moved by Deputy Reeve Wakeling Seconded by Deputy Reeve Millman That the County purchase the remaining tulip bulbs and plant them at the County Administration Building. - Carried. Moved by Reeve Willsey Seconded by Reeve Ford That By~Law No. 86,59 gBeing a By-Law to Restrict and Regulate the Destruction of Trees by Cutting, Burning, Bulldozing, Application of Chemicals or Other Means- be read a first time. - Carried. Moved by Deputy Reeve Chute Seconded by Reeve Bradfield That By-Law No. 86-59 be read a second time. - Carried. Moved by Deputy Reeve Campbell Seconded by Deputy Reeve Chute That By-Law No. 86-59 be read a third time and finally passed. - Carried. Moved by Reeve Bradfield Seconded by Reeve Ford That By-Law No. 86-60 -A By-Law to Amend the By-Law Adopting a Plan of County Road Improvement and Establishing a County Road System in the County of Elgin Under the Public Transportation and Highway Improvement Act- be read a first time. - Carried. Moved by Deputy Reeve Mezenberg Seconded by Reeve Fischer That By-Law No. 86-60 be read a second time. - Carried. - 9 - County Council, November Session, 1986 Moved by Reeve Black Seconded by Reeve Bradfield That By-Law No. 86-60 be read a third time and finally passed. ...; - Carried. Moved by Deputy Reeve Schaper Seconded by Deputy Reeve van Kasteren That By-Law No. 86-61 -A By-Law to Amend the By-Law Adopting a Plan of County Road Improvement and Establishing a County Road System in the County of Elgin Under the Public Transportation and Highway Improvement Act- be read a first time. - Carried. Moved by Reeve Pearson Seconded by Deputy Reeve van Kasteren That By-Law No. 86-61 be read a second time. - Carried. ...) Moved by Reeve Neukamm Seconded by Deputy Reeve Schaper That By~Law No. 86-61 be read a third time and finally passed. - Carried. Moved by Reeve Lavereau Seconded by Reeve Ford That By~Law No. 86-62 -A By-Law to Amend the By-Law Adopting a Plan of County Road Improvement and Establishing a County Road System in the County of Elgin Under the Public Transportation and Highway Improvement Act- be read a first time. - Carried. Moved by Deputy Reeve Wakeling Seconded by Reeve Lavereau That By-Law No. 86-62 be read a second time. --.J - Carried. Moved by Deputy Reeve Wakeling Seconded by Reeve Fischer That By~Law No. 86-62 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Millman Seconded by Reeve Perovich That By-Law No. 86-63 -A By-Law to Amend the By-Law Adopting a Plan of County Road Improvement and Establishing a County Road System in the County of Elgin Under the Public Transportation and Highway Improvement Act- be read a first time. - Carried. ,J Moved by Reeve Fischer Seconded by Deputy Reeve Mezenberg That By-Law No. 86-63 be read a second time. - Carried. ;jb\:l - 10 - Moved by Reeve Perovich Seconded by Reeve Lavereau That By-Law No. 86-63 be read a third time and finally passed. - Carried. Moved by Reeve Martyn Seconded by Deputy Reeve Wakeling That By-Law No. 86-64 -A By-Law to Amend the By-Law Adopting,a Plan of County Road Improvement and Establishing a County Road System in the County of Elgin Under the Public Transportation and Highway Improvement Act- be read a first time. - Carried. Moved by Reeve Neukamm Seconded by Deputy Reeve DeKraker That By-Law No. 86-64 be read a second time. - Carried. . Moved by Reeve Bradfield Seconded,by Deputy Reeve van Kasteren passed. That By-Law No. 86-64 be read a third time and finally - Carried. Moved by Reeve Black Seconded by Deputy Reeve Millman That By-Law No. 86-65 -A By-Law to Amend the By-Law Adopting a Plan of County Road Improvement and Establishing a County Road System in the County of Elgin Under the Public Transportation and Highway Improvement Act- be read a first time. - Carried. Moved by Reeve Stewart Seconded by Reeve Black That By-Law No. 86-65 be read a second time. .,. Carried. Moved by Reeve Stewart Seconded by Reeve Black That By-Law No. 86-65 be read a third time and finally passed. - Carried. Moved by Reeve Lavereau Seconded by Deputy Reeve Schaper That By-Law No. 86-66 -A By-Law to Amend the By-Law ~opting a Plan of County Road Improvement and Establishing a County Road System in the County of Elgin Under the Public Transportation and Highway Improvement Act - be read a first time. - Carried. Moved by Reeve Neukarrun Seconded by Reeve Lavereau That By-Law No. 86-66 be read a second time. - Carr ied. - 11 - County Council, November Session, 1986 Moved by Reeve Fischer Seconded by Deputy Reeve Schaper That By-Law No. 86~66 be read a third time and finally passed. - Carried. Hoved by Reeve Martyn Seconded by Reeve Harr That By-Law No. 86-67 .Authorizing Speed Limits. be read a first time. - Carried. Hoved by Reeve Hodgaon Seconded by Deputy Reeve DeKraker That By-Law No. 86-67 be read a second time. - Carried. Hoved by Deputy Reeve Chute Seconded by Deputy Reeve Campbell passed. That By-Law No. 86-67 be read a third time and finally - Carried. Hoved by Deputy Reeve Hezenberg Seconded by Reeve Fischer That By-Law No. 86-68 -Designating Through Highways. be read a first time. ..,. Carried. Hoved by Reeve Fischer Seconded by Reeve Lavereau That By-Law No. 86-68 be read a second time. - Carried. Moved by Reeve Lavereau Seconded by Deputy Reeve Mezenberg That By-Law No. 86-68 be read a third time and finally passed. - Carried. Mo~ed by Reeve Fischer Seconded by Deputy Reeve Mezenberg That By-Law NO.. 86-69 .Being a By-Law to Set the Remuneration to be Paid to Members of the Elgin County Council for Attendance at Meetings of the Elgin County Council and Committees Thereof. be read a first time. - Carried. Moved by Reeve Marr Seconded by Reeve Stewart That By-Law No. 86-69 be read a second time. - Carried. 361 - 12 - Moved by Reeve Stewart Seconded by Reeve Fischer That By-Law No. 86-69 be read a third time and finally passed. - Carried. Moved by Reeve Perovich Seconded by Reeve Black ,t That By-Law No. Annual R~muneration to be be read a first time. 86-70 -Being a By-Law to Eatablish the Paid to the Warden of the County of Elgin- - Carried. Moved by Deputy Reeve Lyle Seconded by Deputy Reeve Campbell That By-Law No. 86-70 be read a second time. - Carried. Moved by Reeve Marr Seconded by Deputy Reeve Chute That By-Law No. 86-70 be read a third time and finally passed. - Carried. Moved by Reeve Stewart Seconded by Reeve Black That By-Law No. 86-71 -Being a By-Law to Establish Hourly Rates for Students Employed at the Main and Branch Libraries- be read a first time. - Carried. Moved by Reeve Black Seconded by Reeve Stewart That By-Law No. 86-71 be read a second time. - Carried. Moved by Reeve Neukamm Seconded by Reeve Black That By-Law No. 86-71 be read a third time and finally passed. - Carried. Moved by Reeve Black Seconded by Reeve Perovich That By-Law No. 86-72 -To Expropriate Lands for the Improvement of County Road Number 26 in the County of Elgin- be read a first time. - Carr ied . Moved by Reeve Harr Seconded by Deputy Reeve Chute That By-Law No. 86-72 be read a second time., - Carried. i , - 13 - County Council, November Session, 19a~ i Moved by Deputy Reeve Chute Seconded by Deputy Reeve Campbell That By-Law No. 86-72 be read a third time and finally passed. ... Carried. Moved by Reeve Black Seconded by Reeve Stewart That By~Law No. 86-73 -A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the November Session, 1986- be read a first time. - Carried. Moved by Reeve Stewart Seconded by Reeve Black That By-Law No. 86-73 be read a second time. - Carried. Mov~d by Deputy Reeve Lyle Seconded by Reeve Black That By~Law No. 86-73 be read a third time and finally passed. - Carried. Warden Purcell expressed his appreciation for the co- operation received from Council and Officials during the year and expressed Season's Greetings to all. Various Members of Council congratulated Warden Purcell on his year and also extended Season's Greetings. Moved by Deputy Reeve Schaper Seconded by Deputy Reeve Millman That we do now adjourn (4:50 P.M.) sine die. - Carried. R. F. Purcell, Warden. G. C. Leverton, Clerk. COUNTY OF ELGIN LAND DIVISION COMMITTEE November 3. 1986 Elgin County Council 450 Sunset Drive, " ST. THOMAS, Ontario. N5R 5Vl 363 450 Sunset Drive ST. THOMAS,ONTARIO N5R 5Vl PHONE (S19J631.1460 i ;~[~(1"ffiaW~~1 , t':O'1 "!-,., 1986 GGi.:(;TV OF ELGIN ClEi,,,.lREASURER'SOFfICE ~TheW~~~~mb~~~~~~LCo~cil Attached is a report of the number of severances dealt with by the Land Division Committee for the period November 1. 1985 until October 31. 1986. Yours truly, Trusting this is satisfactory, I remain, Lorne R. Carroll Chairman Land Division Committee LRC!sg Attch. "'~) /"/)fi'"L--r-..A.. ~ I 14 I' I I I 1 I I I I I I COUNTY OF ELGIN LAND DIVISION COMMITTEE November Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The County of Elgin Land Division Committee reports as follows: LAND SEVERANCES NOVEMBER 1, 1985 to OCTOBER 31, 1986 G.C. N.G. E.L. N.L. ALDBOROUGH 18 1 1 5 YARMOUTH 47 6 17 30 IPORT STANLEY 9 3 6 IMALAHIDE 31 3 3 24 ,BAYHAM 19 2 6 10 SOUTHWOLD 10 3 4 6 VIENNA 1 1 SOUTH DORCHESTER 10 3 3 7 BELMONT 1 1 IOUNWICH 10 1 1 8 ,AYLMER 14 7 7 I RODNEY 2 1 1 PORT BURWELL 1 1 IWEST LORNE 4 2 2 ISPRINGFIELD 1 - - 1 I DUTTON 2 1 TOTAL {199} 180 19 48 III G.G. - GRANTED CONDITIONAL N.G. - NOT GRANTED E.L. - EXISTING LOT N.L. - NEW. LOT S.D. - SURPLUS DWELLING RET. - RETIREMENT LOT I 1# OF HEARINGS I FULL DAYS 16 I ALL of which is respectfully submitted. I I -~~ L. R. Carroll, Chai~~# S.D. RET. 3 9 1 3 2 1 1 1 6 15 ~ 365 COUNTY GOVERNMENT COMMITTEE REPORT November Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council~ The County Government Committee reports as follows: 1. , That we recommend that for the purpose of full or half days per diem, the following is suggested: 3 hours or less Over 3 hours regular session extended session. 2. That in the future when pens are being purchased, they be channelled through the Clerk's Office for quantity price and be of the same type as presently being used by the Library, with the County logo and name only being imprinted. 3. That we recommend that any surplus as at December 31st, 1986 be applied against the outstanding capital loan for th~ new Administration Building. 4. That we accept the report of Deloitte Haskins & Sells re: Elgin County Computer Needs Study; That we commit to full computerization of all County Departments in a compatable, orderly fashion: That each Department and Committee be asked to budget for their individual needs in 1987 with a view to phasing in of computer- ization; That all hardware and software purchases, fOllowing budget approval, must have the approval and be done in consultation with the County Government Committee and their advisors: That each step and phase will then be presented by this Commit- tee to County Council for final approval. 5. That we recommend the fOllowing increases in the Warden's remuneration and the Councillors' per diem, effective January 1st, 1987: Warden's Salary - increase from $15,000 to $17,000 Councillors - extended session from $75 to $78 (over 3 hours) - regular session from $45 to $50 {3 hours or less) and by-laws be presented to Council in November. 6. That we recommend that consent be given to allow the word "Elgin" in the incorporation of "Elgin Minor Sports Parents Association" . 7. Clerks and $160.00. That the membership in the Association of Municipal Treasurers of Ontario for the Clerk be taken at 8. That we recommend that Mr. Donald Carroll be re- appointed as the Council appointee to the Elgin County pioneer Museum Board. 9. That the following Correspondence be filed - 1t1, 2, 3, 4, 5 and 7. 10. That we recommend that the account in the amount of $600 from the County of Brant re: Tobacco Decline/Industry Strategy Study be paid as Elgin's share of expenses. - 2 - 11. That we recommend that the two appointees to the Tobacco Decline/Industry Strategy Study complete their role in attending the remaining open houses and prepare a report on the future participation on this Committee for Council. ALL of which is respectfully submitted. ,,~ ,/~cv~ E. Neukamm, p 367 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT NOVEMBER SESSION 1986 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD COMMITTEE REPORTS AS FOllOWS: 1. Asphalt paving had been completed on Road #45 in Malahide Township between Highway #73 and Road #40 for the season. A base coat of pavement was placed on the entire length and a top coat of pavement was placed on approximately 60% of the length. Although held up by recent wet weather much of the trimming work has been comple~ed. 2. Shouldering and trimming work continues on Road #13 and Road #l4 north of Road #13 and also on Road #36 south of Sparta where aspJlalt pavement was placed earlier. 3. Two GMC Pickup Truck$ have been purchased from E.l. Fordham Motors Limited of Rodney at their tendered price of $25,573.00 (including Provincial Sales Tax) with Truck #87 (1979 Dodge 3/4 Ton Pickup) as a trade-in. E.L. Fordham Motors being the lowest of 9 tenders received. 4. We have purchased two Model 585 Case International Tractors complete with two Lely 8 Foot Side Mount Mowers from Jones Agro-Power Equipment Limited of Fingal. These tractors are similar to two purch~sed last Spring although the mowers _are side mount while the mowers purchased in the Spring were rear mounted. The Region of Haldimand-Norfolk has been quite successful with similar units this Summer. In all ten tenders were received for both rear and side mount mowers and tractors. 5. Your Committee has completed discussions and Road Inspections dealing with a desirable County road system. Separate By-laws will be required for those portions of road that involve 1 { - 2- COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT NOVEMBER SESSION 1986 5. (Continued) Townline Roads as further discussions will be reqUired with the Road Committees of the Townline municipalities of Middlesex Oxford and Haldimand-Norfolk. as the approval of the adjacent municipalities will be required before a Townline road can be assumed. WE RECOMMEND: l. That a by-law be passed amending By-Law No. 24-77 authorizing speed limits by designating at 60 kilometers an hour a portion of Road #16 which is described as follows: From the road allowance between Lots 38 and 39, North Talbot Road East, Southwold Township to 221 metres east of the west l1mit of lot #40, North Talbot Road East. being a total distance of 610 metres. The speed zone is opposite the Southwold Township School and Elgin Manor. 2. That a by-law be passed amending County of Elgin By-Law No. 85-27. being a by-law to establish a County Road System in the County of Elgin by deleting the following County roads: (a) County Road #33 in its entirety. (b) County Road #26 from County Road #25 to King's Highway #3. (c) County Road #26 from County Road 1/52 to County Road #11. The bY-law is to become effective with the approval of the lieutenant Governor in Councilor January I, 1987 whichever is later. 3. That the 1987 Road Committee recommend to County Council that a by-law be passed amending County of Elgin By-Law No. 85-27 being a by-law to establish a County Road System in the County of Elgin by removing County Road #29 between County Road #25 and County Road #26 from the County Road System as soon as the construction work on the concrete culvert on the Underhill Municipal Drain (known as the McBain Culvert) has been completed. ;;09 -3 - COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT NOVEMBER SESSION 1986 4. That the 1987 Road Committee recommend to County Council that a by-law be passed amending County of Elgin By-law No. 85-27 being a by-law to establish a County Road System in th~ County of Elgin by removing County Road #29 between County Road # 25 and County Road #31 from the County Road System as soon as the replacement of the concrete culvert known as the lindsay Culvert has been completed. 5. That a by~law be passed amending County of Elgin By-Law No. 85-27 being a by-law to establish a County Road System in the County of Elgin by adding the following roads: (a) Townships of Aldborough and Dunwich Townline from the south limit of County Road #9 in Dunwich Township, southerly to the north limit of County Road #2. (b) In the Township of Southwold. road between Concessions II and III from the east limit of County Road #14 to the west limit of County Road #20. (c) In the Township of Southwold. the road between Concession~ II and III from the east limit of tounty Road #19 to the south limit of the Townline Road between the Townships of Delaware and Southwold. (d) In the Township of Southwold, the road between lots 30 and 34 in the North Side of Talbot Road East and the road between Lots 30 and 31, in the South Side of the North Branch of the Talbot Road (Smoke Road). (e) In the Township of Southwold, the road from County Road #20 near Meeks Bridge and runni~g northerly and easterly to the road between Concessions III and IV in the TowrtShip of Yarmouth and on the road between Concessions III & IV Yarmouth from the Southwold-Yarmouth Townline easterly to Highway #4. (f) In the Township of Southwold. the road between Concessions lA' and '8' from County Road #25 to the Bostwick Road, and the Bostwick Road from the road between Concessions 'A' and IB' northerly to the Townline between Southwold and Westminster Townsnips. - 4 - COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT NOVEMBER SESSION 1986 (g) In the Township of Yarmouth. the road between Concessions VI and VII (Southdale Road) from Highway #4 to County Road #22. (h) In the Township of Yarmouth. the road between Concession VII and VIII from County Road #28 to County Road #36 (Elm Street Extension) . (i) In the Township of Yarmouth, the road between Concessions XI and XII from County Road #25 to Highway #74. (j) In the Township of South Dorchester, the road between Concessions X and XI from Highway #74 to Highway #73. (j) In the TownShips of Malahide and Yarmouth the Townline road from Highway #3 at Orwell to County Road #52. (k) In the Township of Bayham. the road between Lots 5 and 6 and the deviation therefrom through Concessions VIII, the North Side of Talbot Road and in the Gore Concession, North of the Talbot Road between Highway #3 to County Road #38. (1) Main Street in the Village of Springfield from County Road #40 to the east limit of the Village of Springfield. (rn) The Townline Road between the Townships of Malahide and South Dorchester and the deviations from it from the east limit of the Village of Springfield, easterly to the Townline Road between the TownShips of South Dorchester and Malahide and South-West Oxford. The by-law to become effective on approval of the Lieutenant Governor in Councilor January I. 1987 whichever date is later. 6. That we recommend to County Council that a by-law be passed amending County of Elgin By-Law #85-27 being a by-law to establish a County Road System in the County of Elgin by adding the following roads: (a) The Townline ~oad between the Township of Southwold and the Townships of Oelaware and W~stminster from the road allowance between Concessions II and III in the Township of Southwold easterly to the Bostwick Road (except the intersection of King's Highway #4). 371 - 5- COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT NOVEMBER SESSION 1986 The by-law to become effective on approval of the lieutenant Governor in Council and the approval by the Lieutenant Governor in CounCil of a similar assumption by-law by the County of Middlesex. 7. That we recommend that a by~law be passed amending County of Elgin By-Law No. 85-27 being a by-law to establish a County Road System in the County of Elgin by adding; (a) The Townline between the Township of SOuth-West Oxford (Oereham) opposite Concession XII. TownShip of South-West Oxford from the Malahide-South Dorchester Townline southerly to the road allowance between Concessions IX and X, Township of Malahide. (b) The road allowance between the Township of South-West Oxford and the Townships of Malahide and Bayham from the west Townline of the TownShip of South-West Oxford with the Township of Malahide easterly to the Townline Road between the Township of Bayham and the Town of Tillsonburg. (c) The Townline Road between the Township of Bayham and the Town of Tillsonburg from Highway #3 north-westerly to the Townline Road between the Township of South-West Oxford and the TownShip of Bayham. The by-law to become effective on approval of the Lieutenant Governor in Council and the approval of the Lieutenant Governor in Council of a similar assumption by-law by the County of OxforQ. a. That a by-law be passed amending County of Elgin By-Law No. 85-27 being a by-law to establish a County Road System in the County of Elgin by adding: (a) The Townline Road between the Township of Norfolk and the Township of Bayham from the deviations therefiom, from Highway #19, southerly to Elgin County Road #45. The by-law to become effective on approval of the lieutenant Governor in Council and the approval of the Lieutenant Governor in Council of a similar assumption by-law by the Region of Haldimand-Norfolk. - 6 - COUNTY OF ELGIN FIRST REPORT NOVEMBER SESSION 1986 9. That the County of Elgin proceed in conjunction with and consultation with the TownShip of Malahide and the Town of Aylmer. to designate a route for a County road between Highway #73 to Highway #3 in the north-east quadrant of the Town of Aylmer and/or in the adjacent lands of the TownShip of Malahide. 10. That a by-law be passed which will in effect amend By-law No. 85-31 authorizing through highways. A new by-law is necessitated because of the assumption and reversion of the various County roads as recommended in Recommendation 2, 5, 6, 7, and 8. ALL OF WHICH IS RESPECTFULLY SUBMITTED. 373 COUNTY OF ELGIN ROAD DEPARTMENT SECOND REPORT NOVEMBER SESSION 1 9 8 6 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD COMMITTEE REPORTS AS fOLLOWS: WE RECOMMEND: 1. That a by-law be passed to expropriate land to improve County Road #26 in the Township of Yarmouth in the County of Elgin being part of Lot I, Block 'G' and part of Lots 2 and 3, Block 'E'. Registered Plan #28 and being more particularly described as Part #1 and Part #2 on a plan deposited in the Registry Office for the Registry Division of Elgin No. II as llR-2933, (Cowan Park Property) . ALL OF WHICH IS RESPECTFULLY SUBMITTED. #.(??,g J ,r:;:;-mi.~) P HOMES FOR SENIOR CITIZENS COMMITTEE REPORT November Session FIRST REPORT To the Warden and Members of Elgin County Council, The Homes for Senior Citizens Committee Reports as follows: 1. The Thames Valley District Heal th Council will be conducting a bed accommodation and waiting list survey in March 1987, and the Homes will be taking part. 2. The Committee approved fifty policies and procedures for the Homes. ALL of which is respectfully submitted, (ll,+~ ;JY 375 LIBRARY COMMITTEE REPORT November Session 1986 FIRST REPORT To the Warden and Members of Elgin County Council, The Library Committee reports as follows: 1. That the County Library has had excellent response to the publicity material mailed out to the newspapers concerning the 5Dth Anniversary of the Elgin County Library System. 2. That the following motion was passed in response to a letter from the Clerk of the Village of Port Burwell regarding Schedule I of the Library Branch Construction Policy of the County of Elgin: Moved by Deputy Reeve Wakeling; seconded by Reeve Hodgson, that the Village of Port Burwell be informed that some action is needed to repair the present Library facility so it can continue to be used. Ii the Village is considering a new building, the Committee advises that the desirable square footage is 2,500 square feet. The Committee wishes to advise the Village that there is a prior submission from West Lorna at this time and the Committee has put a freeze on Library growth until after the Library Study is completed. ALL of which is respectfully submitted. ()~~ PERSONNEL COMMITTEE REPORT November Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That the student rate for persons under eighteen years of age be increased from $3.48 per hour to $3.50, effec- tive October 1st, 1986 due to an increase in the minimum wage and by-laws be prepared for Council. ALL of which is respectfully submitted. w. ,,;:u m4-L-~ .A. Martyn \ ~ ..1 377 TREE COMMISSIONER'S REPORT November Session, 1986 To the Warden and Members of the Elgin County Council, I am happy to report land clearing in Elgin County has been almost non-existent this year. Only one application was received and approval was granted, as the parcel in ques- tion was former wet pasture land left to grow into poor quality brush. Blueberries will be planted in this area with protec- tive,windbreaks running north and south along the field. Due to the wet weather, logging operations were halted, but are now back in full swing. Farmers continue to sell impressive woodlots in an attempt to combat losses and balance budgets. Some of these younger woodlots are not eligi- ble to receive approval for cutting for several years. The cutting of firewood is increasing and concern must be exercised as some woodcutters fail to consider size and varieties in their quest for firewood. I encourage woodlot owners to seek information on a specific woodcutter's past performance prior to unsupervised cutting. The Ministry of Natural Resources has been very active this year marking woodlots for logging and firewood operations - these requests have steadily increased. This free service promotes selective cutting which in turn improves the overall health of a forest. Tree planting programs by Conservation Authorities have been impressive this year. Catfish Conservation planted or supplied for planting 24,500 trees, almost 10,000 more than 1985. Kettle Creek Conservation, as well, greatly increased the quantity of trees pianted or supplied to Elgin County, approximately 25,000 trees. The Ministry of Natural Resources has continued to promote reforestation projects this year supplying and/or planting in excess of 200,000 trees in Elgin. "Well done!" Our Tree By~Laws are regularly discussed and revisions and additions considered. Meeting with other County Tree Inspectors and our Agricultural Committee has led to my proposal for three minor changes to the present County By-Laws. Once again I press the Ministry of Natural Resources to relax their minimum hectare standard to include property owners of one to two hectares. I would be able to place at least a thousand trees in these smaller tracts with as few as two dozen per property owner. I know these smaller plantings would receive greater personal attention and thus thrive. As you all know the cost of these trees from a nursery prohibits their planting and owners of less than two hectares do not presently qualify for Ministry programs. Elgin County should promote undexstanding of the tree as a valuable natural resource and involve our elementary school students in tree planting programs. Children would beam with a sense of pride for years to come if they were given the oppor- tunity to plant a few trees each year. I assisted my father in planting a large area some fifty years ago and now gain a great deal' of pleasure sharing these with my grandchildren. An appreciative thank you is extended to George Leverton, County Council, County Roads Committee, Town- ship Road Crews, Ministry of Natural Resources, Conservation Authorities and all their respective Staffs. All have assisted greatly throughout the year in the execution of my duties. "Thank you." ALL of which is respectfully submitted. I ,{. ! - jc;"/'/ Co. / '//_1 /' WEED INSPECTOR'S REPORT November Session, 1986 To the Warden and Members of the Elgin County Council Autumn is here again and what a Fall it has been. Elgin's farming families have been challenged by Mother Nature frequently this year. Our Spring seeding began early with dry warm weather, but due to the later arrival of heavy rains, prevented continuous sowing. This extended season was visibly noticeable from field to field, from one farm to the next. These same weather conditions played havock with our weed control. We were plagued with either extreme dry or wet conditions, often poorly coinciding with chemical weed control application. The cost of these chemicals has risen, negatively encouraging skimpy use of chemicals. Some fields would make one wonder whether any chemicals at all were used, while a neighbouring field would be weedless. Many farms in Elgin were left un seeded this year as interested renters were scarce. This situation has caused an increase in the number of requests for enforcement of the Weed Act. Some farmers with fallow fields have been reluctant to comply with this Act, requiring repeated inspections. Canadian Pacific Railway has again completed a com- mendable job of weed control, cutting all crossings back as much as 500 feet in some places. Other railway companies have lagged in their weed control programs and will require contin- ued contact to promote better weed management. Mr. Moore and the County Roads Crews have done a thorough job of cutting this year. A few calls were received from individuals impatiently awaiting the arrival of the mow~ ers. . When I explained the total number of kilometers being cut,; the thorough job being done, and assured them the. crew was working as expediently as possible, the callers appeared satis- fied. Our County Roads Department rejected a spray program this y<ear as insurance costs tended to make this approach une- conomical. Cuttings were completed twice with certain sections being cut three times, fence to fence. Mos.t townships continued their spray programs this year. some employing custom applicators who carry necessary insurance. Two townships rejected weed spray application, but did not follow up with adequate weed cutting. Weed control will be a visible problem in these townships next year. Town- ship roads, with their steeper ditches, are more difficult to cut than most County roadsides. This situation prevents fence to fence cutting by mowers and without spraying, the inevitable brush build-up will necessitate considerable costly hand cutting. Two disc type mowers were purchased by the County. These work very well on smooth roadsides covering a great distance with increased speed. A larger tractor is needed to operate the mower. As most townships have only the smaller tractors, this would mean the purchase of both mower and tractor. Two meetings on weed control and weed identification were held at the University of Guelph this Spring and Summer. These were positive opportunities to become informed of current weed management practices in Ontario as well as experimental methods and their practicality to our local areas. I became a student for one week at the Ontario Police College, enrolled in a Municipal By-Law Enforcement course. This course was attended by Weed Inspectors and Tree Commissioners as far away as Thunder Bay. I successfully completed this five-day, four-night cram course. These classes helped to define our role as Enforcement Officers and outline procedures for application of by-laws. 379; - 2 - The Ontario Vegetation Management Association organ- ized two meetings, in London and in Cambridge. I attended these along with other Weed Inspectors from the surrounding areas. Weed identification and new chemicals for weed control were discussed. Test sites, set out by several chemical compa- nies and the Ministry of Transportation and Communications, were inspected. New spraying and weed cutting equipment were also on display. In closing, I extend my appreciation to the people of Elgin for their co-operation and assistance in my duties as Weed Inspector for the County. Also, thanks to George Leverton and ~is staff, the County Roads Department and the Township Clerks, their staff and road crews, who on many occasions have stopped their work to supply needed information. ALL of which is respectfully submitted. spector. COUNTY TREASURER'S REPORT November Session, 1986 To the Warden and Members of the Elgin County Council, I beg to submit the following statement of Revenue and Expenditure for the period January 1st to October 31st, 1986. (This statement reflects accrual adjustments, made by our auditor for items paid or received in 1986 which pertained to the year 1985): REVENUE Employee Deductions County Rates Interest Received County Roads Miscellaneous Revenue Land Division Committee - Revenue Court House Recoveries Recovery of Rentals - Court House Block Recovery of Rentals - 450 Sunset Drive Welfare Administration Welfare Benefits General Support Grant Resource Equalization Grant Due from 1985 International Plowing Match Workers' Compensation (Pre-Levy) EXPENDITURE Council Members Administration Administration Buildings - 9 Gladstone Avenue New Administration Building - 450 Sunset Drive Court House Maintenance Grants County Roads Children's Aid Society Elgin Manor Home For The Aged - Budget Terrace Lodge Home For The Aged - Budget Debenture Debt - Interest Interest On Loans and Capital Borrowing Agricultural Registry Office Elgin-St. Thomas Health Unit - Budget County Library Land Division Committee Welfare Administration Welfare Benefits St. Thomas Suburban Road Commissio~ Write-Off of Taxes New Administration Building - Capital Renovations Suspense Account GENERAL BANK ACCOUNT Balance in Bank and On Hand January 1st. 1986 Receipts Expenditures Balance in Bank and On Hand October 31st, 1986 $ 172,509.21 2,562,482.39 32,720.46 2,689,123.50 110.00 27,780.00 29,175.54 64,850.00 2,908.59 53,165.71 453,685.95 201,800.00 212,918.00 26,189.73 33,328.76 $6.562.747.84 $ 92,735.52 139,656.89 14 ,433 .38 54,355.24 38,985.61 31,600.00 4,404,138.03 96,369.16 333,879.71 128,610.08 19.800.00 121.208.70 26,960.18 362.28 161,385.00 578,959.58 17,207.74 132,466.21 635,333.74 554.84 1,391.90 1,393,603.22 44.80 $8.424.041.81 $ 87,256.57 cr. 16.746,622.56 $16.659,365.99 16,441,081. 74 S 218...284.25 381 - 2 - ELGIN MANOR Balance in Bank and On Hand January 1st, 1986 Receipts $ ~ 2,796,206.50 2,796,206.50 2,864,349.87 $ 68.143.370/0 Expenditures Balance in Bank and On Hand October 31st, 1986 TERRACE LODGE Balance in Bank and On Hand January 1st, 1986 Receipts $ ~ 1,324,002.57 1,324,002.57 1,385,880.79 $ 61.878.22 0/0 Expenditures Balance in Bank and On Hand October 31st, 1986 ALL of which is respectfully submitted. _4': - G~C . '1. ~ Co . Leverton .""p TREASURER'S STATEMENT ON REMUNERATION AND EXPENSES November Session, 1986 To the Warden and Members of the Elgin County Council, I beg to submit the following itemized statement of the remuneration, mileage and expenses, paid to each Member of Elgin County Council, during the calendar year ending October 24th, 1986: Paid To Remuneration and Mileaqe Council, Committee and Outside Boards By-Law No. 82-50 By-Law No. 85-25 By-Law No. 85~53 * By~Law No. 85-54 Conventions By-Law No. 86-20 (1) 659.48 ( 1) 659.48 (2) 1,236.70 (1) 452.22 ( 1) 589.48 ( 2) 1,326.70 (2 ) 1,276.16 (1) 657.22 (1) 579.48 (1) 667.22 ( 2) 1,208.42 (2 ) 1,073.42 ( 31 3,261. 26 Black, C. I. Bradfield, R. T. Brooks, R. G. Campbell, J. D. Chute, D. V. Coles, R. F. DeKraker, A. J. Emerson, K. C. Fischer, J. Fleck, J. R. Ford, A.K. Hodgson, J. W. Lashbrook, T. H. Lavereau, R. J. Lyle, H. F. Marr, E. H. Martyn, W.A. Mezenberg, H. J. Millman, M. L. Monteith, K. E. McCann, J .A. Neukamm, E. Pearson, D. H. Perovich, D. Purcell, R. F. Schaper, K. M. Sheils; R. J. Smyth, J. N. Stewart,. M. H. van Kasteren, A. J. Volkaert, J. A. Wakeling, J. L. Willsey. C. R. $ 1,597.94 2,555.00 120.18 2,524.61 2,393.52 101.28 1,356.80 2,714.66 2,498.78 390.75 4,037.86 3,662.90 68.19 1,446.46 1,918.61 2,082.88 3,749.62 2,330.00 2,464.43 260.04 1,761.11 2,896.72 2,647.31 3,304.78 * 16,183.56 1,411.58 113.70 56.58 3,468.70 2,146.31 157.32 3,125.90 2,126.02 (2) 1,278.42 (2) 1,208.42 Total $ 2,257.42 2,555.00 120.18 3,184.09 3,630.22 101.28 1,356.80 3,166.88 3,088.26 390.75 5,364.56 4,939.06 68.19 2,103.68 1,918.61 2,082.88 3,749.62 2,909.48 3,131.65 260.04 1,761.11 4,105.14 2,647.31 4,378.20 19,444.82 1,411.58 113.70 56.58 3,468.70 3,424.73 157.32 3,125.90 3,334.44 TOTAL $93,808.18 $77,674 .10 (24) $16,134.08 ( ) indicates number of conventions attended Warden's Convention amount ,includes Hospitality Suite Expenses ALL of which is respectfully submitted. .,-d": .". 1 ..~ G. C. Leverton, ~ ,J::/_ /// 383 TREASURER'S STATEMENT ON REMUNERATION AND EXPENSES November Session, 1986 To the Warden and Members of the Elgin County Council, I beg to submit the following itemized statement of the remuneration, mileage and expenses, paid to persons appointed to outside boards, during the calendar year ending October 24th, 1986 as authorized by the followin~ By-Laws: Name Appointed To By-Law No. 85-25 Auckland, A. W. St. Thomas Suburban Roads Commission By-Law No. 82-50 By-Law No. 85-25 .. Lyons, H. I. Miskelly. A. T. Morrison, c. Elgin County Library Board By-Law No. 82-50 By-Law No. 84-6 By-Law No. 85-61 Benner, M. C. Land Division Carroll, L. R. Committee Littlejohn, A. B. McKinlay, J. V. Tufford, N. G. TOTAL ALL of which is respectfully submitted. Remuneration and Mileaqe Conventions Total $ 87.50 $ 464.48 $ 551.98 52.53 120.53 61.98 235.04 52.53 120.53 61.98 235.04 1,744.56 1,744.56 1,798.47 622.03 2,420.50 1,32().36 1,320.36 2,726.99 2,726.99 1,723.73 1,723.73 9,314.11 622.03 9,936.14 $9,636.65 $1,086.51 $10,723.16 ~.T'(~,.<~ :rn.-J G. C L !~/' DIREC'I"~~/ ADMIKIS'rRA!9~~EPOFT TO TAB ~ARDEN and MEMBERS OF ELGIN COUNTY COU~CIL THE FOLLOWING IS MY REPORT ON ELGIN MANOR FOR TEN MONTHS ENDING OCTOBER 31, 1986. 1. Number of residents as of December 31, 1985.................... 135 2. Number of residents admitted during the year................... 44 3. Number of residents discharged during the year................. 84 4. Number of deaths in the Horne during the year................... 11 5. Number of residents now in the Home............................ 140 6. Total days residence......................................... 42177 7. Average number of residents during the year.................... 138 (This figure does not reflect the number of residents in hospital for whom beds are being held). 8. RECEIPTS Province of Ontario SUbsidy............................. $936,253.14 Old Age Pension and Resident's Maintenance.............. $1,008,357.21 Arrears of Maintenance & Estates of deceased residents.. $33,776.06 SUndries.. ."..................... .... .................... Government of Canada Sales Tax refund................... $7,257.43 9. DEDUCTIONS Cost of Operating............... ........................ $2,131,714.76 Average Expenses per day of each person................. $ 50.55 Average Expenses per week of edch person................ $ 353.85 Average Expenses per year of each person................ $ 18,450.75 Actual Cost to County after deducting receipts.......... $ 45,851.48 Actual Cost to County per day per resident............... $ 1.09 10. CAPITAL EXPENDITURES Cost of Capi tal Expendi tures.. ............. .......4.. ... S Province of Ontario Subsidy............................. S Actual Cost to the County....:.......................... $ 64,155.62 32,077.81 32,077.81 There were 179 persons in residence during 1986. female. Of~e 140 persons in residence on the November 1986, 4S--are male and ~ are female. 12. The figures in #1 through #10 ,bove are for the period January 1st, 1986 to October 31st, 1986. 58 mal e and 121 first day of 11. All of which is respectfully submitted. Cid/J1<:--( ~ 385 DIRECTOR/ADMINISTRATOR REPORT TO THE WARDEN and MEMBERS OF ELGIN COUNTY COUNCIL THE FOLLOWING IS MY REPORT ON TERRACE LODGE FOR TEN MONTHS ENDING OCTOBER 31, 1986. 1. Number of Residents as of December 31, 1985...........~.........94 2. Number of residents admitted during the year....................26 3. Number of residents discharged during the year..................64 4. Number of deaths in the Home during the year..............~....nil 5. Number of residents now in the liame....... _................... ..98 6. Total days residence..................................... 26851 7. Aver~ge number of residents during the year.....................95 (This figure does not reflect the number of residents in hospital for 'whom beds are being held). 8. RECEIPTS Province of Ontario Subsidy........ ................... ..$243,122.38 Old Age Pension and Resident's Maintenance..............$712,758.09 Arrears of Maintenance & Estates of deceased residents..$ 18,215.61 SUndries... ....................... .... ................. .$243,122.38 Government of Canada Sales Tax refund...................$ 2,635.55 ~9. DEDUCTIONS Cost of Opeatin9,.................. ........ ...... ... ... $1,078,291.39 Average Expenses per day of each person.....~.......... $ 40.16 Average Expenses per week of each person............... $ 281.12 Average Expenses per year of each person...:......". ','" $ 14,658.40 Actual Cost to County after deducting receipts......... $ 104,418.24 Actual Cost to County per day per resident............. $. 3.89 10. CAPITAL EXPENDITURES Cost of Capital Expenditures.......................... nil Province of Ontario Subsidy........................... nil Actual Cost to. the county...........:-..................... nil There were 120 persons in residence during 1986. 94 female.--of the 98 persons in residence on the NOvember 1986. 22 are male and 7.6 are female. 12. The figures in #1 through #10 above are for the period January 1st, 1986 to October 31st 1986. 26 male and first day of 11. All of which is respectfully submitted. DIRECTOR/ADMIN~STRATOR REPORT TO THE WARDEN and MEMBERS OF ELGIN COUNTY COUNCIL THE FOLLOWING IS MY REPORT ON BYRNE REST HOME FOR TEN MONTHS ENDING OCTOBER 31st, 1986. 1. Number of residents as of December 31, 1985......................'3 2. Number of residents admitted during the year.......................O 3. Number of residents discharged during the year................... 1 4. Number of deaths in the Home during the year..................... 0 5. Number' of residents now in the Home.............................. 4 6. Total days residence............................... ~ . . . . . . . . . . . . . 1193 7. Average number of residents during the year..................... 3 <:This figure does not reflect the number of residents in hospital for whom beds are being held). 8. RECEIPTS Province of Ontario SUbsidy............................ $ Old Age Pensi,onand Resident's Maintenance............. $ Arrears.of Maintenance & Estates of deceased residents. SUndries.......................... '_' ............... .... $ Government of Canada Sales Tax Refund.................. 850.73 22,457.92 5,278.75 9. DEDUCTIONS Cost of OperatiQg............... ..~'.... ............... Average Expenses per day of each person............... Average Expenses per week of each Rerson.............. Average Expenses per year of each person.............. Actual Cost to County after deducting receipts........ Actual Cost to County per day per resident............ $ 28,952.00 $ 24.27 $ 169.89 $ 8,858.55 $ 364.60 $ .31 10. There were 5 persons J.n resuj.ence durJ.ng 1986. 3 female. Of the 4 persons in r<'sidehce on the first 1986, 1 male and 1 are female. male and 2 day of November 11. The figures in #1 through #10 Clbove, are for the period January 1st, 1986 to October 31st 1986. All of which is respectfully submitted. 387 DIRECTOR/ADMINISTRATOR'S ANNUAL REPORT TO THE WARDEN and MEMBERS OF ELGIN COUNTY COUNCIL: The financial report covering Elgin County Homes for senior citizens (Elgin Manor, Terrace Lodge and Byrne Rest Home) is attached showing the actual budget up to October 31st 1986. The Committee of Management of Elgin Manor and Terrace Lodge was delighted to receive an additional 12 extended care beds in April 1986. This ena~led us to operate the Home with almost 95% occupancy during the latter part of the year. As of the 31st of October we had 97 residents at Terrace Lodge and 140 in Elgin Manor. The per diem rate for Elgin Manor and Terrace Lodge for 1986 was kept the same as 1985, $35.50 per day, and the Byrne Rest Home per diem rate was $22.00 per day. The interest for residents making application for our Satellite Home, Byrne Rest Home in Fingal has dropped quite considerably and as of the 31st of October we had 3 of our residents staying in that Home. I still feel this Satellite Home should be a part of Elgin co~nty Homes for senior citizens as it does allow the seniors an alternative from aclarger institutional setting and I am sure one day very soon all of bur Homes will be full and we will be utilizing the space allocated to us at the Byrne Rest Home. Elgin County has been operating a Home SUpport ~rogram during the last 5 years and I,was pleased to receive a copy of the White Paper from the Honourable John Van Horne sugg~sting that all Homes for the -Aged should start operating a Home SUpport Program so that seniors could live in their own homes rather than be institutionalized. We have th~ statistics attached to this report with regard to our Home SUpport Programs. .Th7 programs are very popular and residents in both Homes find the services offered are much easier to parti~ipate in due to the bus which was donated by the auxiliaries and the community which now allows us to have our own bus with 18 seated residents and 6 wheelchair residents. The residents at the west end of the County call themsel ves. "The West Elgin Happy Gang". We have. recently received some excellent advertising for this program and during the next several years it is going to increase quite rapidly. -2.,.. 1987 will be the first year the Province has agreed to subsidize a Home SUpport Program and I have been advised by the Ministry of Community and Social Services that this will be subsidized on a 60-40% basis. I am pleased to report to Elgin County that the Home SUpport Program will be financed from funding from the Ministry of Community and Social Services and the remainder should come directly from user fees, therefore, it may not be too much of a cost of the County of Elgin. We have worked very diligently this year with our auxiliaries and have been able to offer many pvograms to our seniors in both Homes which certainly allow our seniors to enjoy an excellent social life within our Homes. We are still using the services of Dr. Larson, Podiatrist, for the residents who reside in our Homes and also for the Home SUpport Program. This year we have been able to add another program to our Home SUpport Program and that is Dr. Jordanov who is also offering denture therapy to our seniors in Elgin Manor and Terrace Lodge and our Home support Program. We have carried out some renovations within Elgin Manor. We have, during 1986, opened our new addition which included the new diningroom for 60 residents in our bed care area with a resident quiet room and also a nursing office and several washrooms. Also, during this year we have carried out some renovations to our special care section by enlarging the diningroom and adding a gazebo and deck with patio doors and also installing six new ladies washrooms which were desperat~ly needed. I do feel, however, that it is necessary for the County of Elgin to consider furth~r capital renovations at Elgin Manor as we recently had a meeting with Ministry of Community and Social Services capital branch and they have advised us that they do not feel they should be allowing any further expense to Elgin Manor unless it is on a long term, 5-10 year, renovation program to increase more privacy and dignity to our seniors, such as private rooms, washrooms off the bedrooms and decreasing the centre core, communal washrooms' and toilets. This will be brought to the attention of my Committee of Management over the next year and the County will be advised as things progress. Respectfully submitted, F. J. BOYES, Director/Administrator FJBjbv Nov.12j86 \~ 389 HOME SJPP.ORT PROGRAMS Meals-On-Wheels: At Terrace Lodge we have volunteer services deliver Meals-on-wheels to the community and at present there are 140 meals per week being delivered, a total of 5880 meals since January 1st 1986. At Elgin Manor, being a rural area it is more difficult to get volunteers, however, we are delivering 6 rural meals 3 times a week and have supplieg 756 meals since January 1st 1986. Whee1s-To-Mea1s: The senior citizens are brought in to the Home for the Age9 for a noon meal Monday to Friday and many of these seniors have their own transportation, however, they do enjoy the social contact gained through congregate dining and it does assist the se~ior cit~z~ns to receive a. balanced diet,- ElginrManor has 30 per week - a totciJ.~ o-f1260 year to date. Day Care: This program is a very important program to senior citizens who are residing with their families. It means that the senior citizen can attend the Home activities on a daily basis enjoying a hot meal and the craft and recreation programs. Day Care residents may require transportation but most of them have their own transportat~on through members of the famiiy. At the present time we have one resident at Terrace Lodge and four residents at Elgin Manor enjoying this program. Vacation Care: This program assists senior citizens who are residing with their families may be admitted to the Home for a short term admission which enables the family to take a vacation knowing their family resident is being cared for and at the present time we have one resident at Terrace Lodge and eight residents at Elgin Manor enjoying this particular program. Recuperation Care: Senior citizens who have been hospitalized may require more professional nursing care which the Home for Senior Citizens can provide. A short term admission should be arranged prior to hospitalization. This program is being widely used at both Homes. Terrace Lodge at the present time has 6 senior citizens in this program and Elgin Manor. has none in this program. We have recently hired the services of a Po?iatrist, Dr. Larson, who is now carrying out foot clinics at bo1:h Homes'. Terrace Lodge Foot Care: has 73 seniors enjoying this service a month and Elgin Manor has 13 seniors enjoying this monthly service. Beauty Parlour: O~ing to the fact that we have so many people at Elgin Manor enjoying the Home Support Programs we normally have about 5 ladies who use the beauty parlour on their day at Elgin Manor. -2- Telephone Call for Assistance: We have supplied telephone stickers to the senior citizens in the community and we are available on a 24 hour basis should the senior require some sort of assistance to continue living in the community~ Telephone Assurance: Seniors residing alone in the community are contacted daily by the Horne ensuring the senior is in good health. This program provides a friendly visit to a senior who might not otherwise be contacted. Counsellinq and Referral: Seniors may contact the Home with regard to programs or services for the elderly. The Home endeavours to supply the senior with accurate details and/or referral to the proper agency. Assistance is offered to seniors in completing pension applications, tax grants or income taxes. Menu Planning: Nutrition for the elderly is a concern for the Home. Seniors who would like assistance in maintaining a proper diet should contact the Home and our dietitian will provide necessary information and guidance. Winter Residence: We are pleased that senior c~tizens in Elgin county are participating in this program and at the present time 3 senior citizens are enjoying the winter residence at Terrace Lodge. These residents are able to enjoy the accommodation for a short term and the cost is determined on the ability to pay basis. Exercise Program: Fitness is a concern for senior citizens and we are pleased that we are operating an excellent swim program at Terrace Lodge and at the present time we have 31 senior citizens twice a week enjoying this program. Also the services are offered to the YWCA for programs for tots and teens and also to the Mentally Retarded Association in Springfield who use this facility. Blood Pressure Clinics; This is offered at Terrace Lodge through the Registered Nurses Associa~ion of Elgin County a~d has certainly found to be an excellent program and we have 10 seniors per month enjoying this.once a month. These programs are offered to assist our senior citizens who reside in their home and the seni~rs certainly seem to benefit from these programs and it enables our seniors to q~t to know a Home for the Aged prior to making the application to move into the Home. 391 1986 HOME ~UPPORT PROGRAM Jan.l!86-0ct~31/86 SUMMARY TERRACE LODGE ELGIN MANOR Meals-an-Wheels, la/week, 756 since Jan.1st Meals~on-Wheels, 140/week, 5880 since Jan.lst Day Care -2 Vacation Care -5 Recuperation Care -6 Assisted Bathing - OUtreach 400 since Feb/86 Wheels-to-Meals, 504 OUtreach Footcare(Podiatrist) 73/month Hair Care - 10 Monthly Needle - 0 Blood Pressure - 120 Swim Program - 25, x2 weekly Vacant Beds - 3 Waiting List - 26 Female, 21 Male 3 married coupl es In Hos~i tal - 0 Day Care -2 Vacation Care -4 Recuperation Care -0 Assisted Bathing-S84 -approx. 17 weekly Wheels-to-Meals, 1260 Footcare(Podiatrist) 13/week Hair Care - 5 Monthly Needle - 1 Blood Pressure- nil Swim Program - 6, x2 weekly Vacant Beds - 8 Waiting List - 46 Female, 37 Male 4 married couples In Hospi tal - 7 ELGIN MANOR BUDGET - 1986 EM RESIDENTS SOCIAL SERVICES 1011 Residents Dry Cleaning 1011 Beauty Par10urSUpplies 1011 Barbering 1004 Clothing-Residential Care 1004 Clothing-Extended Care 1004 Footwear-Residential Care 1004 Footwear-Extended Care 1005 1006 1006B 1008 1009 1011 1001 1002 1985 Actual '86 Proposed .!.986 Actual S 4.50 $ $ -9,052.45er -ll,OOO.OOcr -7,436.68cr -927.00er 1,OOO.OOcr -788.DOer 194.07 100.00 795.42 100.00 906.99 227.61 Recreation & Entertainment 4,045.32 4,100.00 3,210.67 Hobby Crafts 536.66 -400.00cr 8ll.08 Adjuvant 97.41 100.00 52.80 Equipment Repair- s & Maintenance 650.00 Equipment Replacements Miscell aneous 50.00 Salaries 79,567.08 95,058.00 69,842.38 Employee Benefits- (Omers, Ohip,etc) 11,137.89 12,058.00 9,396.64 Day Care Programs -2,028.00cr 3,OOO.00cr -3,372.00cr Contract Services Sub Total $83,803.08 $97,258.00 $73,419.~ 0 502A 1003 EM DIETARY SERVICES 2004 Raw Food Costs $189,571.54 2005 Replacements-Dishes,CUtlery,ek 3,456.12 2006 Misc. SUpplies-foil,p.plates,det. 15,657.21 2007 Equip. Repairs and Maintenance 4,350.74 2008 Equipment Replacements 6,648.94 2009 Other Misc.-Dish cloths,t.towels 909.10 2001 Salaries 302,416.84 2002 Employees Benefits- (Omers,Ohip,etc) 503 Sale of Meal Tickets, Visi tors Meal s Sub Total 31,580.00 --4,714.8lcr -S'>49,875.68 $200,000.00 3,600.00 16,300.00 4,550.00 3,800.00 900.00 307,750.00 42,085.00 - 5,SOO.OOer $573,485.00 171,397.31 3,015.93 17,503.39 2,685.33 10,369.62 584.60 251,124.13 25,230.52 -4,873.00er $477,037.83 -2- EM RESIDENTS MEDICAL NURSING SERVICES 1985 Actual 3003 Horne Physician $ 7,563.24 4001 Approved Drugs 3004 Medical Nursing Suppl ies 3005 Equip. Repairs & Maintenance 3006 Equipment Repl acements 3007 Dentist 3007 Eye Care 3007 Foot Care 3007 Ambu:bance 3007 Other Mise (Resident Medical 3001 Sal aries 3002 Employee Benefits- (Omers,Ohip,ete) 10,591.01 1,065.30 2,068.82 228.00 -I27.90er 23.00 Charts) 4,464.79 908,834.40 89,189.73 SUb Total St,023,900.39 393 '86 Proposed 1986 Actual $ 8,046.00 $ 6,347.40 200.00 10,800.00 9,654.60 2,080.00 140.09 8,275.00 5,497.92 1,000.00 1,120.00 200.00 277.20 200.00 100.00 5.00 700.00 100.19 969,000.00 787,276.79 112,000.00 77,875.19 $1,112,601.00 $888,294.38 .EM HOUSEKEEPING SUPPLIES 1011 Tissue, Kl eenex, Soap 2,712.84 3,500.00 2,737.58 5004 Mops, Pail s, etc. 1,617.48 1,500.00 1,682.12 5004 Wax, Cl eaners, etc. 5,687.90 6,800.00 5,518.23 5004 Pest Control (contract) 428.00 432.00 360.00 5005 Equip.Repairs & Maintenance 494.60 500.00 283.18 5006 Equipment Replacements 2,588.72 8,950.00 1,960.33 5007 Other Miscellaneous 5001 Sal aries 162,386.86 166,896.00 145,674.59 5002 Employee Benefits- (Omers,Ohip,etc) 18,367.99 20,193.00 17,561.26 SUb Total '$194,284.39 $208,771.00 $175,777.29 -3- EM LAUNDRY SERVICES 1985 Actual '86 Proposed 1986 Actual 6004 Replacements,Bedding,Linens $ 7,045.43 $ 7,326.00 $ 3,307.59 6004 Repl acements, Uniforms 6009 Miscellaneous 305.57 6006 Soap, Bleach, etc. 8,357.39 8,700.00 4,463.52 6006 Thread,Thermo Patch 167.54 500.00 261. 99 6003 Contract ., 6007 Equip. Repairs, Maintenance 505.53 2,000.00 1,944.50 6008 Equipment Replacements 20.83 2,500.00 1.440.68 6001 Salaries 42,986.69 57,635.00 35,518.39 6002 Employee Benefits- (omers,Ohip,ete) 5,815.02 7,852.00 4,895.59 Sub Total $65,204.00 $86,513.00 $51,832.26 EM FUNERAL AND BURIAL 7001 Funeral and Burial $ 4,748.00 $ 1,000.00 EM BUILDINGS AND PROPERTY OPERATION & MAINTENANCE 8005 Electricity $ 35,706.03 $38,500.00 28,757.26 8005 Water 6,010.10 7,500.00 6,673.32 8004 Fuel 49,863.61 54,400.00 37,048.83 8006 Garbage Collection 2,940.17 3,216.00 2,687.50 8007 Taxes 8008 Ins.Boiler Plnat Equipment 3,409.00 3,916.00 3,961.00 8009 Rent 12.67 100.00 38.52 8010 Building Light Bulbs 2,036.41 1,454.75 8010 Repairs, Mtce.Bldg.Equipment 31,442.21 35,485.00 35,275.02 8012 Equipment Repl acements 8,178.86 21,900.00 21,241.13 8003 Other Misc(Fire alarm,contract,etc) 4,238.81 3,916.00 2,355.96 8001 Sal aries 84.461. 42 89,677.00 79,753.44 8002 Employee Benefits - (Omers,Ohip,etc) 12,488.50 12,555.00 11,220.76 9011A Home Vehicle 12,574.81 12,500.0Cl 11,082.66 8010 Water Line Repairs 712.42 500.00 911. 20 Sub Total $254,075.02 $284,,210.00 242.471. 35 ~ GENERAL & ADMINISTRATIVE 9003 Contract Services 9004 Advertising 9005 Audit 9007 Legal 9008 Postage 9009 Printing, Stationary 9010 Telephone 9011 Travelling, Convention 9006 Insurance PI/PO 9006 Workers' Compensation 9011A Home Vehicl,e 9014 Other Misc(FLowers,staff Meds) 9012 9013 ~014 9014 9014 Equip. Repairs, Maintenance Equipment Replacements Freight & Expres~ Staff Development(In-service) Membership Dues Sal aries 9001 9002 Employee Benefits- (omers,Ohip,etc) 9001A Sick Day Payout 9014 Bank Interest & Charges SUb Total Total Expenditu res Gross per Diem Resident Days -4- 395 1985 Actual '86 Proposed 1986 Actual $ 7,,660.14 $ 12,200.00 $ 5,917.89 1,235.26 500.00 479.10 3,150.00 3,275.00 5,756.09 5,000.00 6,207.15 2,380.24 2,800.00 2,235.61 5,643.04 5,500.00 4,436.57 8,349.75 8,400.00 8,260.83 10,220.20 13,000.00 13,171.20 2,321. 53 2,010.00 5,627.72 19,:632.56 25,769.00 26,009.67 4,249.23 4,500.00 3,492.20 728.14 900.00 123.15 .952.78 700.00 109.72 292.45 500.00 358.27 550.01 5,850.00 3,386.13 1,~41.67 1,632.00 1,795.65 109,450.75 116,000.00 103,141.22 16,961.02 17,400.00 16,439.16 4,000.00 179.95 -3.46cr :$200,954.81 $229,936.00 $201,187.78 $?,376.845.37 2,593,774.00 $2,110,020.19 EM Total Expenditures Expenditure Recoveries Sub Total Operating Deficit County Share 30% EM CAPITAL EXPENDITURES 900 Diningroorn Addition 900 Engineering Fees 900 Concert S.C. Diningroom 900 Convert S. C. Washrooms 900 Renovate S.C. Lounges (x2) 900 Asphalt Parking for Bus Door Alarms on exterior doors Patio ~ S.C. and Doors *Call Bell System-Res. Care 900 Range Oven & Grill 900 Range Oven & Plate County Share 50% 9015 Non Shareable COUNTY SHARE IN ALL -5- 1985 Actual $2,376,845.37 5,111.95 $2,371,733.42 457,372.22 137,211.67 73,187.66 8,382.08 2,971.39 3,734.30 $88,275.43 44,137.71 1,555.85 $182,905.23 '86 Proposed $2.593.774.00 5,000.00 $2,588,774.00 247,149.00 74,145.00 66,652.00 10,718.00 14,429.00 29,740.00 13,600.00 1,000.00 2,500.00 24,145.00 2,500.00 $165,284.00 82,642.00 1,000.00 $157,787.00 1986 Actual $2,1l0,020.19 7,257.43 2,102,762.76 147,867.22 44,360.17 { { I (64,155.62) { I { I $64,155.62 32,077.81 1,491.31 $77,929.29 -6- 397 1985 Actui'tl '86 Proposed 1986 Actual EM REVENUE 500 Revenue from Residents- 501 Ex tended Care $478,187.30 $496,648"00 $473,243.29 512 Revenue from Province SUbsidy-Extended Care 751,292.66 1,055,053.00 912,762.27 500 Revenue from Residents- 501 Residential Care 652,574.24 769,924.00 535,113.92 516 Estates of Deceased Residents and Arrears of Maintenance 59,307.00 20,000.00 33,776.06 Total Revenue $1,914,361.20 S2,341,625.00 $1,954,895.54 SATELLITE HOME CARE 10100 Home Physician Drugs and Medications Dentist Eye Care Foot Care Lab Tests Xray Special ist Ambulance Rebate-Non Pensioners Clothing Footwear Dry Cleaning Residents' Maintenance Miscellaneous ~ 7~ 1985 Actual $28,996.00 '86 Proposed 1986 Actual $51,728.00 $28,952.00 Sub Total $28,952.00 REVENUE SOOA Pensions and Other Income Defici t County Share 30% Resident Days Per diem $28,996.00 $23,192.85 5,803.15 1,740.94 $51,728.00 $45.140.00 6,588.00 1,976.40 $27,736.67 1,215.33 364.60 TERRACE ,-ODGE BUDGET FOR 1986 399 TL RESIDENTS SOCIAL SERVICES 1985 Actual '86 Proposed 1986 Actual 1011 Residents Dry Cl eaning $ $ $ 6.60 1011 Beauty Parlour Supplies " 5,468.67cr -6,300.00er -5,390.l4er 1011 Barbering 605.00 700.00 354.00 1004 Clothing and Footwear -11. 04cr 232.25 1005 Recreation and Entertainment 2,425.87 3,200.00 1,794.79 1006 Hobby Crafts - 772. OOcr -900.00er - 313. 2ler 1006B Adjuvant 1007 Comfort Money 1008 Equip. Repairs & Maintenance 1009 Equipment Repl acements 1011 Miscellaneous 1001 Salaries 1002 Employee Benefits- (omers,Ohip,etc) S02A Day Care Program !003 Contract Service (swim) 29,252.33 2,658.49 -l,404.30cr 125.00 34,862.00 4,880.00 -2,400.00cr 28,688.61 2,924.19 -2,172.64cr SUb Total $27,285.68 $26,124.45 TL DIETARY SERVICES 2004 Raw Food Costs 2005 Repl aeements-DisheS,01tlery ,etc. 2006 Misc. Suppl ies-p.plates,deterg. 2007 Equip. Repairs & Maintenance 2008 Equipment Repl acements 2009 Other Mise-t. towe!s,dish cloths 2001 Salaries 2002 Employee Benefits- (Omers,Ohip,etc) 503 Sale of Meal Tickets, Visi tors Meal s $142,772.10 2,538.44 8,611. 97 2,319.16 389.43 25.08 IB4,820.14 16,593.02 -10,585.50 $335,382.67 Sub Total $347 ,483.84 $34,167.00 $150,000.00 2,650.00 9,000.00 3,000.00 1,500.00 450.00 212,767.00 29,780.00 -12,000.00 $397,147.00 $136,579.08 1,372.51 10,202.26 2,312.42 1,701.24 363.18 178,386.14 15,309.83 -10,843.99cr -2- TL RESIDENTS MEDICAL NURSING SERVICES 1985 Actual '86 proposed 1986 Actual 3003 Home PhysiCian $ 5,076.00 $ 5,364.00 $ 4,260.00 4001 Approved Drugs 200.00 3004 Medical Nursing SUpplies 3,652.38 8,190.00 3,175.09 3005 Equip.Repairs & Maintenance 152.66 500.00 3006 Equipment Repl acements 1,792.00 552.77 3007 Dentist 5.00 1,000.00 253.00 3007 Eye Care 145.00 100.00 428.00 3007 Foot Care - 200.00 3007 Ambul aoce 3007 Other Misc. (Resident Charts) 2,225.36 500.00 125.17 3001 Sal aries 362,891.57 396,7'85.00 306,789.34 3002 Employee Benefits- (Omers,Ohip,etcl 37,594.84 53,100.00 31,414.06 SUb Total $411,742.81 $467.731.00 $346.997.43 TL HOUSEKEEPING SERVICE 1011 TiSsue, Kleenex. Soap 1,975.78. 2,243.00 1,953.69 5004 Mops, Pail s, etc. 387.69 500.00 428.33 5004 Wax Cleaners 5,337.06 4,350..00. 5,282.64 500.4 Pest Control 466.0.0. 432.00. 324.0.0. 5005 Equip. Repairs & Maintenance - 50.0..0.0. 29.84 50.0.6 Equipment Replacements 5,136.71 5,650.00. 1,768.0.1 50.07 Other Miscellaneous 50.0.1 Sal aries 122,905.97 131,825.0.0. 10.5,531.26 50.02 Employee Benefits- (Omers,Ohip,etc) 13,718.21 16,499.0.0. 12,477.54 SUb Total $149,927.42 $161,999.0.0. $127,795.31 Soap, Bleach, etc. Thread, Thermo Patch Contract(Laundry service) Equip.Repairs & Maintenance Equipment Replacements Salaries Employee Benefits- (Omers,Ohip,etc) 401 -3- 1985 Actual '86 Proposed 1986 ACtu'a1 $ 448.44 $ 1,370.00 $1,176.32 - - 301.47 1,600.00 826.42 - 17,696.35 18,493.00 14,340.12 300.00 1,200.00 566.03 LAUNDRY SERVICES TL 6004 6004 6009 6006 6006 6003 6007 6008 6001 6002 Replacements ,Bedding, Linen Replacement Uniforms Miscellaneous Sub Total $18,446.26 $22,963.00 $16;.908.89 TL BUILDING & PROPERTY_ OPERATION & MAINI'ENANCE 8005 Electricity 65,795.17 68,295.00 48,029.11 8005 Water,Water Service Line 5,636.61 6,050.00 5,694.30 8004 Fuel - 400.00 8006 Garbage Collection 2,209.57 2,700.00 2,~25.00 8007 Taxes 8008 Ins.Boiler,Plant,Equipment 2,740.00 4,872.00 3,207.00 8009 Rent - 100.00 8010 Building-Light Bulbs 3,634.91 997.49 8010 Equ ip'. & Blilding Repairs & Maint. 13,268.06 17,578.00 11,389.36 8012 Equipment Replacements - 2,000.00 747.93 9011A Home Vehicle 7,853.43 7,540.00 8,195.85 8010 Other Misc(Elevator Contract) 4,751.33 5,565.00 5,083.34 8001 Sal aries 43,638.04 45,117.00 38,196.80 8002 Employee Benefits- COmers,Ohip,ete) 5,207.52 5,661.00 4,344.37 Sub Total $154,734.64 $165',878.00 $127,910.55 -4- TL GENERAL and ADMINISTRATIVE 9003 Contract Services 9004 Advertising 9005 Audi t 9007 Legal 9008 Postage 9009 printing, Stationary 9010 Telephone 9011 Travell.ing; Convention 9006 Insurance PI/PO 9000 Workers' Compensation 9014 Other Misc(Flowers,staff Meclicals) 9012 Equip. Repairs & Maintenance 9013 Equipment Replacements 9014 Freight & Express 9014 staff Development 9014 Membership Due~ 9001 Salaries 9002 Employee Benefits- (Omers,Ohip.etcl 900lA Sick Day Payout 9014 Bank Interest Sub Total 1985 Actual '86 Proposed $ 2,728.64 $ 5,500.00 11 7.86 50.00 2,400.00 2,500.00 3,000.00 532.87 600.00 1,974.80 2,500.00 6,116.02 6,600.00 5,425.75 6,000.00 2,093.02 1,838.00 9,206.84 12,805.00 1,513.74 3,400.00 186.18 500.00 1,1B7.70 500.00 109.84 150.00 724.56 3,000.00 120.00 1,124~00 68,909.54 74,100.00 9,753.21 10,374.00 3,000.00 163.33 $113,263.90 $137,541.00 1986 Actual $ 3,003.94 624.62 2,426.90 6,812.03 6,860.54 2,477.28 12,830.11 1,149.61 25.15 33.08 1,316.85 1,123.75 53,737.29 7,381.49 5.00 $99,807.64 $1,222,884.55 $1,387,426.00 $1,080,926.94 Total Expenditures Gross per diem Resident Days 403 -5- TL 1985 Actual '86 Proposed 1986 Actual Total Expenditures $1,222,884.55 $1,387,426.00 $1,080,926.94 Expenditure Recoveries 2,517.00 2,500.00 2,635.55 SUb Total $1,220,367.55 $1,384,926.00 $1,078,291.39 Operating Deficit 339,116.62 407,529.00 347,317.69 County Share 30% 101,734.99 122,259.00 104,195.31 TL CAP~TAL EXPENDITURES 900 Humidifier - 4,000.00 4,000.00 County Share 50% 2,000.00 9015 Non Shareabl e 60.93 250.00 222.93 County Share in All $101,795.92 $124,509.00 $104,418.24 TL REVENUE FROM RESIDENTS 500 Res~dent~al Care $860,081.53 712,758.09 501 $962,397.00 516 Estates of Deceased Residents and Arrears of Maintenance 21,169.40 15,000.00 18,215.61 Total Revenue $881,250.93 $977,397.00 $730,973.70 PROPERTY COMMITTEE REPORT November Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The Property Committee reports as follows: 1. That the quotation of Honeywell be accepted for pro- viding maintenance inspection for all mechanical, electrical and control systems at the Elgin County Administration Building at a cost of $5,603.00 for a twelve-month period, commencing December 1st, 1986. 2. That the account from J. V. Luft and Associates, Real Estate Appraisers, in the amount of $413.00 for work in connec- tion with the property north of Karen Street be approved for payment and the appraisal filed for information. 3. That the request from the Salvation Army to use a portion of the Court House grounds to enact a "live" Nativity Scene on December 18th and 19th, 1986 be approved. 4. That Correspondence #3 and 4 be filed. 5. That we recommend that the following amounts be used to cover expenditures made in connection with the Administration Building during 1986: From Contingency From Reserve for Capita~ Expenditures $35,000 $55,000 6. That the Crown Attorney's Office be authorized to occupy the former Social Services Offices in the Court House and a lease be negotiated for this area afterwards. 7. ized Court That the Ministry of Government Services be author- to carry out refinishing of Judge McGarry's Office in the House at no cost to the County. 8. That Donald M. Crocker Construction Ltd. be authorized to proceed with supplying and installing doors on all three compartments in the bar area of the Lounge at a cost of $338.00. ALL of which is respectfully submitted. J. }n"-' 'Bod gs on Act;,- ng Ch. ' ./ aJ.rman. . /f-;d:::~ "'/ .r;Y;/ - // // ~ 405 SOCIAL SERVICES COMMITTEE REPORT November Session, 1986 FIRST REPORT To the Warden and Members of the Elgin County Council, The Social Services Committee reports as follows: 1. I That we recommend that the increase for 1986 for Red Cross Homemaker Services be: Phase I effective January I, 1986 - plus $.08 to $6.99 Phase II effective October I, 1986 - plus $.66 to $7.65 subject to Provincial approval for subsidy purposes and that this motion be done to correct Provincial deficiencies in funding as recognized by our previous recommendations and that this motion in no way be construed as any re~opening of any contracts now or in the future. ALL of which is respectfully submitted. '- I"~ ~; / ~-~, ~_/' R. J,. i-\," --~ /<... .-<-" Cha~ir:~~,~~e:"--e4J''''- _c ~ --,,/ ti / , 1M 'fA ' / COUNTY OF ELGIN By-Law No. 86-59 "BEING A BY-LAW TO RESTRICT AND REGULATE THE DESTRUCTION OF TREES BY CUTTING. BURNING. BULLDOZING. APPLICATION OF CHEMICALS OR OTHER MEANS." WHEREAS it has become expedient for the general wel- fare of the County of Elgin to maintain and improve the forest, soil, game and fish resources of the County by serving and improving the woodlands of the County; and WHEREAS under Section 4 of The Trees Act, the Council of a County is empowered to pass by-laws (a) restricting and regulating the destruction of trees by cutting, burning, bulldozing, application of chemicals, or other means; and (b) providing for the appointment of officers to enforce the provisions of any by-law passed under this section; THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. (a) Except as hereinafter provided, no person by him- self or through any other person, shall destroy or cause or permit to be destroyed by cutting, burning, bulldozing, application of chemicals, or other means, any living tree of the species listed below that shall not have attained to the measurement specified below: 145 cm in circumference Maple Oak' Walnut Ash TUlip (Whitewood) Basswood Pine Cherry 112 cm in circumference Hemlock Pine Birch Hickory Poplar Sycamore Chestnut Hackberry Cucumber Kentucky Coffee Black Gum Beech Elm 64 cm in circumference Birch Larch Cedar Locust Poplar - Hard, Red, Silver, Black - White (Butternut), Black White Black - Red - Yellow - Shagbark, Bitternut, Pignut, Mockernut - Cottonwood - Tree - Tree - American - White _ Eastern (Tamarack), European - White - Black, Honey _ Balsam, Trembling Aspen, Large-Toothed. (b) Measurements referred to in subsection (a) above shall be outside the bark and taken at a point at the base of the tree 46 em above the highest point of the nrnllnn 407 - 2 - (el Notice of Intent for Loggers and Fuelwood Cutters _ Every person or logger acting on behalf of the land~ owner who is planning to cut trees for purchase or sale, shall notify the County Clerk's Office at least five (5) working days prior to any cutting under this by-law taking place. Such "Notice of Intent to Cut" shall be sent by first class mail to the Clerk's Office, on Form 1 attached as Schedule "A" to this by~law. In the event of a mail disruption, such Notice of Intent may be given verbally by telephone and a copy of the notice delivered to the County Clerk or Tree Commissioner as soon thereafter as possible. (d) In cutting or removing any tree, no person shall so conduct his operations as to unnecessarily injure or damage any young trees adjacent thereto. 2. Every person who, (a) by himself or through any other person, contra- venes any provision of this by-law; (b) obstructs, hinders or interferes with an officer appointed under this by-law or any person acting under his instructions, in the discharge of his duties; or (e) out The fails or neglects, without just cause, to an order made against him under subsection Trees Act carry 6 (2) of and who does not come within any of the exceptions set forth in The Trees Act, is guilty of an offence under The Trees Act and subject to the penalities set forth therein. 3. That officers to enforce the provisions of this by-law may be appointed by by-law of the Council and an officer so appointed shall, (a) not be a Member of the Council for the County of Elgin; (b) hold office at the pleasure of the said Council; and (c) be paid an hourly rate and also a rate per mile travelled, both to be determined from time to time by County Council, for his duties in enforcing the provi- sions of this by-law. 4. That By~Laws No. 79-38, 80-12, 81-36 he and the same are hereby repealed. 5. That where "The Trees Act" is referred to in this by-law, it means The Trees Act, R.S.O. 1980, c. 510, inCluding any amendments thereto or any successor legislation. 6. That this By-Law shall not become effective until approved by the Minister of Natural Resources. READ a first time this 19th day of November, 1986. READ a second time this 19th day of November, 1986. READ a third time and finally passed this 19th day of November, 1986. ~-,,"_<_<,<,"r'~ G. C. Leverton, Clerk _ F. Purcell, Warden. COUNTY o F ELGIN SCHEDULE "A" BY-LAW NO. 86-59 FORM 1 THE COUNTY OF ELGIN NOTICE OF INTENT PURSUANT TO TREE BY-LAW NO. 86-59 NOTIFICATION OF INTENT TO BE COMPLETED AT LEAST FIVE (5) WORKING DAY PRIOR TO ANY CUTTING Property Owner: Location - Lot: Concession: Township: Size of Woodlot: Species of Trees: Expected Starting Date: ,19 Contractor: (If different from Owner above) Person in Charge of Cutting: (FOreman) I Agree that operations will be in accordance with the provi- sions of Tree By-Law No. 86-59, of the County of Elgin and that I am familiar with the contents and requirements of this By-Law and acknowledge having received a copy thereof. Further, I agree to cont?ct ~he Tree ~o~missioner (Te~~p~one ~ Area 519 773-2482) or the Clerk's Office (Telephone - Area 519 631-1460) prior to cutting. DATED at this day of 19_ Signature of Owner or Contractor MAILING ADDRESS: CLERK, COUNTY OF ELGIN 450 SUNSET DRIVE ST. THOMAS, ONTARIO N5R 5Vl 409 COUNTY OF ELGIN By-Law No. 86-60 "A 8Y-LAW TO AMEND THE BY-LAW ADOPTING A PLAN OF COUNTY ROAD IMPROVEMENT AND ESTABLISHING A COUNTY ROAD SYSTEM IN THE COUNTY OF ELGIN UNDER THE PUBLIC TRANSPORTATION AND HIGHWAY IMPROVEMENT ACT." The Municipal Council of the Corporation of the County of Elgin enacts as By-Law No. 86-60 as follows: 1. The Schedule to Establishing By-Law No. 85-27 is amended by: (a) Removing therefrom the Road on Plan Number 26-1 known as County Road No. 26. (b) Removing therefrom the Road on Plan Number 33-1 known as County Road No. 33. 2. This By-Law shall come in force upon the date and to the extent of the approval thereof by the Lieutenant Governor In Councilor upon the 1st day of January 1987, whichever date is later. READ a first time this 19th day of November, 1986. READ a second time this 19th day of November, 1986. READ a third time and finally passed this 19th day of November, 1986. ~~-<..-,'T-".....--, G. C. Leverton. Clerk o COUNTY OF ELGIN By-Law No. 86-61 "A BY-LAW TO AMEND THE BY-LAW ADOPTING A PLAN OF COUNTY ROAD IMPROVEMENT AND ESTABLISHING A COUNTY ROAD SYSTEM IN THE COUNTY OF ELGIN UNDER THE PUBLIC TRANSPORTATION AND HIGHWAY IMPROVEMENT ACT." The Municipal Council of the Corporation of the County of Elgin enacts as By-Law No. 86-61 as follows: 1. The Schedule to Establishing By-Law No. 85-27 is amended by: (a) Adding thereto the following Roads - (i) On Plan Number 5-2 to be known as County Road Number 5. (il) On Plan Number 18-2 to be known as County Road Number 18. (ill) On Plan Number 26-2 to be known as County Road Number 26. (~) On Plan Number 27-2 to be known as County Road Number 27. (v) On Plan Number 35-2 to be known as County Road Number 35. (vi) On Plan Number 45-4 to be known as County Road Number 45. (vii) On Plan Number 46-2 be be known as County Road Number 46. (viii) On Plan Number 48-2 to be known as County Road Number 48. (ix) On Plan Number 52-3 to be known as County Road Number 52. (x) On Plan Number 56-2 to be known as County Road Number 56. (xi) On Plan Number 57-1 to be known as County Road Number 57. 2. extent Council later. This By-Law shall come in force upon the date and the of the approval thereof by the Lieutenant Governor In or upon the 1st day of January 1987, whichever date is READ a first time this 19th day of November, 1986. READ a second time this 19th day of November, 1986. READ a third time and finally passed this 19th day of November, 1986. ~.....-:' (.<_ ~.:_<Y:-:r-<-7'-" G. C. Leverton, R. F. Purcell, -f-' 411 COUNTY OF ELGIN By-Law No. 86-62 "A BY-LAW TO AMEND THE BY-LAW ADOPTING A PLAN OF COUNTY ROAD IMPROVEMENT AND ESTABLISHING A COUNTY ROAD SYSTEM IN THE COUNTY OF ELGIN UNDER THE PUBLIC TRANSPORTATION AND HIGHWAY IMPROVEMENT ACT." The Municipal Council of the Corporation of the County of Elgin enacts as By-Law No; 86-62 as follows: 1. The Schedule to Establishing By-Law No. 85-27 is amended by: (a) Adding thereto the following Road on Plan Number 17-2 to be known as Road Number 17. 2. This By~Law shall come in force upon the date of the approval thereof by the Lieutenant Governor In Council and by approval by the Lieutenant Governor In Council of a similar by- law enacted by the Corporation of the County of Middlesex. READ a first time this 19th day of November, 1986. READ a second time this 19th day of November, 1986. READ a third time and finally passed this 19th day of November, 1986. ~'--<--_.L-<:__' ,/-r.~-./ G. C. Leverton, Clerk. COUNTY OF ELGIN By-Law No. 86-63 "A BY-LA1~ TO AMEND THE BY-LAW ADOPTING A PLAN OF COUNTY ROAD IMPROVEMENT AND ESTABLISHING A COUNTY.ROAD SYSTEM IN THE COUNTY OF ELGIN UNDER THE PUBLIC TRANSPORTATION AND HIGHWAY IMPROVEMENT ACT." The Municipal Council of the Corporation of the County of Elgin enacts as By-Law No. 86-63 as follows: 1. The Schedule to Establishing By-Law No. 85-27 is amended by: (a) Adding thereto the following Road on Plan Number 17-3 to be known as Road Number 17. 2. This By~Law shall come in force upon the date of the approval thereof by the Lieutenant Governor In Council and by approval by the Lieutenant Governor In Council of a similar by- law enacted by the Corporation of the County of Middlesex. READ a first time this 19th day of November, 1986. READ a second time this 19th day of November, 1986. READ a third time and finally passed this 19th day of November, 1986. ~_"""""~<-_'-__L..-{~< ';;>S'", .J G. C. Leverton, Clerk. 413 COUNTY OF ELGIN By-Law No. 86-64 "A BY-LAW TO AMEND THE BY-LAW ADOPTING A PLAN OF COUNTY ROAD IMPROVEMENT AND ESTABLISHING A COUNTY ROAD SYSTEM IN THE COUNTY OF ELGIN UNDER THE PUBLIC TRANSPORTATION AND HIGHWAY IMPROVEMENT ACT." The Municipal Council of the Corporation of the County of Elgin enacts as By-Law No. 86-64 as follows: 1. The Schedule to Establishing By-Law No. 85-27 is amended by: (a) Adding thereto the following Road on Plan Number 52-4 to be known as Road Number 52. 2. This By-Law shall come in force upon the date of the approval thereof by the Lieutenant Governor In Council and by approval by the Lieutenant Governor In Council of a similar by- law enacted by the Corporation of the County of Oxford. READ a first time this 19th day of November, 1986. RE~ a second time this 19th day of November, 1986. READ a third time and finally pass~d this 19th day of November, 1986. ~<--"'<"-c..,...."---<...._ ~ j G. C. Leverton, Clerk. COUNTY OF ELGIN By-Law No. 86-65 "A BY-LAW TO AMEND THE BY-LAW ADOPTING A PLAN OF COUNTY ROAD IMPROVEMENT AND ESTABLISHING A COUNTY ROAD SYSTEM IN THE COUNTY OF ELGIN UNDER THE PUBLIC TRANSPORTATION AND HIGHWAY IMPROVEMENT ACT." The Municipal Council of the Corporation of the County of Elgin enacts as By-Law No. 86-65 as follows: 1. The Schedule to Establishing By-Law No. 85-27 is amended by: {al Adding thereto the following Road on Plan Number 55-2 to be known as Road Number 55. 2. This By-Law shall come in force upon the date of the approval thereof by the Lieutenant Governor In Council and by approval by the Lieutenant Governor In Council of a similar by- law enacted by the corporation of the Region of Haldimand- Norfolk. READ a first time this 19th day of November, 1986. READ a second time this 19th day of November, 1986. READ a third time and finally passed this 19th day of November, 1986. .~~"'<".<.:.-,--....-<-c Y~,../ G. C. Leverton. Clerk. 415 COUNTY OF ELGIN By-Law No. B6-66 "A BY-LAW TO AMEND THE BY-LAW ADOPTING A PLAN OF COUNTY ROAD IMPROVEMENT AND ESTABLISHING A COUNTY ROAO SYSTEM IN THE COUNTY OF ELGIN UNDER THE PUBLIC TRANSPORTATION AND HIGHWAY IMPROVEMENT ACT." The Municipal Council of the Corporation of the County of Elgin enacts as By-Law No. 86-66 as follows: 1. The Schedule to Establishing By-Law No. 85-27 is amended by: (a) Adding thereto the following Road on Plan Number 55-3 to be known as Road Number 55. 2. This By-Law shall come in force upon the date of the approval thereof by the Lieutenant Governor In Council and by approval by the Lieutenant Governor In Council of a similar by- law enacted by the Corporation of the Region of Haldimand- Norfolk. READ a first time this 19th day of November, 1986. READ a second time this 19th day of November, 1986. READ a third time and finally passed this 19th day of November, 1986. ~_,-c.,/....,-j G. C. Leverton, Clerk. 6 COUNTY OF ELGIN By-Law No. B6-67 "AUTHORIZING SPEED LIMITS. " WHEREAS Subsection 2 of Section 109 of the Highway Traffic Act (R.S.O. 1980, Chapter 198 as amended), authorizes the Council of a municipality by by-law to prescribe a differ- ent rate of speed for motor vehicles on a highway or portion of a highway under its jurisdiction than is prescribed in Clause (a) of Subsection 1 of Section 1091 and WHEREAS it is deemed expedient that the speed limit for motor vehicles on certain highways in the County of Elgin be decreased. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. When any highway or portion of highway set out in Schedule "A", appended hereto is marked in compliance with the regulations under the Highway Traffic Act the maximum rate of speed thereon shall be the rate of speed prescribed in the Schedule. 2. The penalties provided in Subsection 13 of Section 109 of the Highway Traffic Act shall apply to offences against this by-law. READ a first time this 19th day of November, 1986. READ a second time this 19th day of November, 1986. READ a third time and finally passed this 19th day of November, 1986. ~__/~_<_'< " yen-v' G. C.Leverton, Clerk. 417 SCHEDULE "A" By-Law No. 86-67 County Road #20 in the Township of Southwold being Talbot Road East as shown on Registered Plans D-1020 and D-I021 from the East limit of the road allowance between Lots 38 and 39, North of Talbot Road, East, Southwald Township, to 221 metres east of the west limit of Lot 40, North of Talbot Road East, Township of Southwald, a distance of approximately 610 metres. COUNTY OF ELGIN By-Law No. 86-68 "DESIGNATING THROUGH HIGH,iAYS." WHEREAS Clause 37 of Subsection 1 of Section 1 of the Highway Traffic Act (R.S.O. 1980, Chapter 198) provides that: "Through Highway" means a highway or part of a high- way designated as such by the Minister or by By-Law of a municipality and every such highway shall be marked by a stop sign or yield right-of-way sign in compliance with the regulations of the Ministry. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. The following highways or parts of highways under the jurisdiction of the County of Elgin are designated as through highways: ROAn NUMBER AND DESCRIPTION 2 From the east side of County Road #3 to the west side of County Road #8. 3 From a point on County Road #3, 390 metres south of the south side of the road allowance between Concessions XIII and XIV, Aldborough Township to the County boundary, w~ich is the centre of the Thames River. 4 (a) On the Aldborough-Orford Townline from the north side of the road between Concessions IV and V, Orford Township to opposite the south side of the road between Concessions VII and VIII, Aldborough Township. (b) The road between Concessions VII and VIII, Aldboiough Township from the east side of the Orford- Aldborough Townline to the west side of County Road #3. 5 From the north side of County Road #2 to the County of Middlesex Boundary which is the centre of the Thames River. 6 From the east side of County Road #7 to the west side of County Road #3. 7 From the south side of the road between Concessions X and XI, Orford Township, to the County boundary which is the centre of the Thames River. 8 (a) From the County of Elgin boundary which is the centre of the Thames River to the north side of County Road #8 (Lake Road) in Lot 10, Concession X, Dunwich Township. (b) Lake Road from the west side of County Road #8 in Lot 10, Concession X, Dunwich Township. to the east side of Pearce Provincial Park in Lot 12, Concession X, Dunwic~ Township. 9 (a) From the east side of County Road 1t3 to the west side of County Road #5. (b) From the east side of County Road ItS to the west side of County Road 1t8. 419 - 2 - ROAD NUMBER AND DF.~~RIPTION 9 (c) From the east side of County Road #8 to the west side of County Road #14. 11 From the east side of King's Highway No.4 to the west side of County Road #26. 13 From the east side of County Road #8 to the west side of County Road #14. 14 From the north side of County Road #16 to the County boundary which is the centre of' the Thames River. 15 From the south side of County Road #2 to the north-west side of County Road #8. 16 From the south-east side of County Road #8 to the west boundary of the City of St. Thomas. 17 From the east side of County Road #19 to the east side of the road between Concessions I and II, Delaware Township. 18 (a) From the east side of County Road #14 to the west side of County Road #19. (b) From the east side of County Road #19 to the south side of the Townline Road Between the Townships of Southwold and Delaware. 19 From the north side of King's Highway No.3 to the north side of County Road #17. 20 (a) From the north side of the road between the Townships of Southwold and Delaware to the north side of County Road #18. (b) From the south side of County Road #18 to the north side of County Road #16. (cl From the south side of County Road #16 to a point 564 metres south of King's Highway No.4 in the Village of Port Stanley. 21 From the east side of County Road #20 to the west side of King's Highway No.4. 22 (a) From the boundary of the City of St. Thomas in Concession VII, Yarmouth Township, to the north side of County Road #27. (b) From the south side of County Road #27 to the north side of County Road #24. 23 (a) From the east side of King's Highway No.4 in Lot 2, Concession II, Yarmouth Township, to the north side of Joseph Street in the Village of Port Stanley. (bl On Joseph Street from the east side of King's Highway No. 4 to the east side of East Street all in the Village of Port Stanley. 24 From the east side of County Road #23 to the west side of King's Highway No. 73 at Port Bruce. 25 From the north side of King's Highway No.3 to the north side of the road between the Townships of Southwold, Yarmouth and Westminster. 26 From the east side of County Road #25 to the north bound- ary of the City of St. Thomas. - 3 - ROAD NUMBER AND DESCRIPTION 27 From the north side of County Road #20 to the east side of County Road #36 in Concession III, Yarmouth Township. 28 (a) From the south side of King's Highway No.3 to the north side of County Road #56. (b) From the south side of County Road #56 to the north side of County Road #45. 29 (a) From the east side of County Road #25 to the west side of County Road #31. (b) From the east side of Bostwick Road to the west side of County Road #25. 30 (a) From the north boundary of the City of St. Thomas to the south side of the road between Concessions XIII arid XIV. Yarmouth Township. (b) From the east side of the road between Lots 8 and 9, Concession XIII, Yarmouth Township to the south side of the Townline between the Townships of Yarmouth and Westminster (County Road #34). 31 From the south side of County Road #29 to the south side of County Road #52. 32 (a) From the east side of King's Highway No. 73 to the west side of the road between Lots 15 and 16, Concession VIII, Malahide Township. (b) From the south side of the road between Concession VIII and the North Gore Concession to the south side of County Road #52. 34 (a) From the west side of the road between Lots 10 and 11. Concession XIII, Westminster Township, to the north-west side of the road between Concessions XIII and XIV, Yarmouth Township (County Road #30). (b) From the west side of King's Highway No. 74 to the County boundary, being a point 146 metres west of the centre line of Kettle Creek. 35 From the south side of County Road #52 to the north side of County Road #45. 36 (a) From the south side of King's Highway No. 3to the north side of County Road #45. (b) From the south side of County Road #45 to the north side of County Road #27. (e) From the south side of County Road #27 to the north side of County Road #24. 37 (al From the east side of King's Highway No. 74 to the west side of County Road #47. (b) From the east side of County Road #47 to the east side of the road between the Townships of North and South Dorchester and Township of South-West Oxford (formerly Dereham). 38 From the south-east side of King's Highway No. 3 to the east limit of the road between the Townships of 8ayham and Norfolk (formerly Houghton). 39 From the south side of County Road #42 to a point 485 metres south of the south limit of pitt Street. 421 - 4 - ROAD NUMBER AND DESCRIPTION 40 From the south side of County Road #52 to the north side of County Road #42. 41 (a) On Fulton Street in the Village of Vienna from the west side of Union Street to the west side of Main Street. (b) On Main Street from the north side of King's Highway No. 19 to the north side of Fulton Street. 42 (a) From the east side of King's Highway No. 73 to the west side of King's Highway No. 19 (being Robinson Street) in the Village of Port Burwell. (b) From the east side of King's Highway No. 19 in the Village of Port Burwell to the east side of the road between the Townships of Bayham and Norfolk (for- merly Houghton). 43 (a) From the south side of County Road #38 to the north side of County Road #45. (b) From the south side of County Road #45 to the north side of County Road #42. 44 From the east side of County Road #46 to the west side of King's Highway No. 19. 45 (a) From the south side of King's Highway No.3 to<the north side of County Road #16. (b) From the south side of County Road #16 to the west side of County Road #22. (e) From the east side of County Road #22 to the west side of County Road #40. (d) From the east side of County Road #40 to the east side of County Road #55. 46 From the north side of County Road #38 to the north side of the road between the Township of Bayham and South-West Oxford (formerly Dereham). 47 From the north side of County Road #48 to the north side of County Road #37. 48 (a) From the north side of Southwold Westminster Town- line Road to the south side of the road allowance between Concessions A and B, Township of Southwold. (b) From the east side of County Road #25 to the west side of County Road #30. (e) From the east side of County Road #30 to the west side of County Road #54. 49 From the south side of County Road #48 to the north side of County Road #52. 50 From the north side of County Road #42 to the south side of King's Highway No. 19. 51 From the east side of the road between the Townships of Yarmouth and Southwold to the west side of King's Highway No.4. 52 (a) From the north side of King's Highway No.3 in Southwold Township to the west side of County Road #25. - 5 - ROAD NUMBER AND DESCRIPTION 52 (b) From the east side of County Road #25 to the west side of County Road #30. (el From the east side of County Road #30 to the west side of the road between Lots 3 and 4 Concession XII, South Dorchester. (d) From the east side of the road between Lots 3 and 4, Concession XII, South Dorchester, to the west side of the Townline Road between Malahide, South Dorchester and South-West Oxford. 53 (a) Elm Street in the Town of Aylmer, from the north side of King's Highway No.3 to the south side of Beech Street in the Town of Aylmer. (b) Beech Street in the Town of Aylmer from the west side of Elm Street to the west side of King's Highway No. 73. 54 From the north side of County Road #48 to the south side of the road between Concessions X and XI, South-West Oxford Township (formerly Dereham). 55 From the north side of County Road #42 to the south side of County Road ~45. 56 From the east boundary of the City of St. Thomas to the east side of County Road ~36. 2. The designation in Section 1 of this By-Law of a high- way or part of a highway as a through highway shall not include any intersection thereon, where the road intersected is a King's Highway, or where traffic control signals are installed. 3. The penalties provided by the Highway Traffic Act and its regulations shall apply to offences against this By-Law. 4. By-Law No. 86-31 and any amending by-laws are hereby repealed. 5. This By-Law shall not become effective until By-Law No. 86-60 and By-Law No. 86~61 are approved by the Lieutenant Governor In Council. READ a first time this 19th day of November, 1986. READ a second time this 19th day of November, 1986. READ a third time and finally passed this 19th day of November, 1986. ~_ /:-'~<.~'" ~v G. C. Leverton, Clerk. 423 COUNTY OF ELGIN By-Law No. B6-69 "BEING A BY-LAW TO SET THE REMUNERATION TO BE PAID TO MEMBERS OF THE ELGIN COUNTY COUNCIL FOR ATTENDANCE AT MEETINGS OF THE ELGIN COUNTY COUNCIL AND COMMITTEES THEREOF. " , The Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. That the following remuneration he paid to each Member of the Elgin County Council, with the exception of the Warden, for attending meetings of the Council and Committees thereof - {al For attending a meeting. when the said meeting is over three (3) hours in duration - $78;00. {bl For attending a meeting when the said meeting is three (3) hours or less in duration - $50.00. {el In addition to the above remuneration, each Member shall be paid the same rate for each mile/kilometre necessarily travelled in attend- ing such meetings as established for the use of personal vehicles for County business. {dl Where a Member of Council is requested by the Warden to represent him at a meeting (other than a social function), that he/she be paid per diem and mileage. In the event they represent him at a social function, they be paid mileage only. 2. repealed. That By-Law No. 85-53 be, and the same is hereby 3. That this By-Law become effective January 1st, 1987. READ a first time this 19th day of November, 1986. READ a second time this 19th day of November, 1986. READ a third time and finally passed this 19th day of November, 1986. ~~'-<--<-._'--<_(V",~. G. C. Leverton, Clerk. COUNTY OF ELGIN By-Law No. 86-70 "BEING A BY-LAW TO ESTA8LISH THE ANNUAL REMUNERATION TO 8E PAID TO THE WARDEN OF THE COUNTY OF ELGIN." WHEREAS it is deemed advisable to establish the annual remuneration to be paid to the Warden of the County of Elgin. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That the annual remuneration for the Warden of the county of Elgin for attending meetings of the Council, meetings of the various Committees and Local Boards, and performing all other duties applicable to his office, shall be Seventeen Thousand Dollars ($17,000.00) per annum, payable in twelve equ?l installments. 2. In addition to the annual remuneration established in Clause (1), the Warden shall be paid the same rate for each mllejkilometre necessarily travelled in attending County func- tions, in addition to Council and Committee meetings. as estab- lished for the use of personal vehicles for County business. A monthly account for mileage travelled for other than Council and/or Committees shall be submitted to the Clerk, on a form to be provided. 3. Attendance at conventions shall be reimbursed as out- lined in the by-law establishi~g rates for such attendance. 4. card upon behalf of That the Warden be provided with a telephone credit which to charge long distance telephone calls made on the County of Elgin. 5. repealed. That By-Law No. 85-54 be, and the same is hereby 6. That this By-Law become effective January 1st, 1987. READ a first time this 19th day of November, 1986. READ a second time this 19th day of November, 1986. READ a third time and finally passed this 19th day of November, 1986. ~_~.-<--.'-.....<- < Ycr'-:. ~ G. C. Leverton, Clerk. 425 COUNTY OF ELGIN By-Law No. 86-71 "BEING A BY-LAW TO ESTABLISH HOURLY RATES FOR STUDENTS EMPLOYED AT THE MAIN AND BRANCH LIBRARIES. " WHEREAS it is deemed necessary to establish hourly rates of pay for students employed by the Library. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That the following rates be established for students employed at the Main and Branch Libraries: Students - over 18 years - under 18 years $4.35 per hour 3.50 per hour. 2. That Paragraph 1 of By-Law No. 86-50 be amended by deleting the rates under the heading "Students" and substitut- ing the rates in Item 1. 3. That By-Law No. 86-57 be, and the same is hereby repealed. 4. That this By-Law become effective October 1st, 1986. READ a first time this 19th day of November, 1986. READ a second time this 19th day of November, 1986. READ a third time and finally passed this 19th day of November, 1986. ~<---'-<--,_ Y'r-,-J G. C. Leverton, Clerk. ~ Warden. COUNTY OF ELGIN By-Law No. 86-72 "TO EXPROPRIATE LANDS FOR THE IMPROVEMENT OF COUNTY ROAD NUMBER 26 IN THE COUNTY OF ELGIN." WHEREAS it is expedient to expropriate lands for the purpose of improvement of County Road Number 26 in the County of Elgin; and WHEREAS the necessary preliminary proceedings have been taken as required by The Expropriations Act, R.S.O. 1980; and ; WHEREAS by resolution of the Municipal Council of the Corporation of the County of Elgin approval has been given to expropriate the lands hereinafter described. BE IT THEREFORE ENACTED as By-Law No. 86-72 of the Corporation of the County of Elgin, as follows: 1. The lands and premises hereinafter described be and the same are hereby expropriated, namely - Part of Lot 1, Block G, and Part of Lots 2 and 3, Block E, Registered Plan No. 28, in the Township of Yarmouth, in the County Of Elgin, being adjacent to County Road Number 26 and being designated as Part No. I and Part No. 2 on a Plan deposited in the Registry Office of the Registry Division of Elgin (No. 11) as Number llR-2923, the said part containing 2.552 acres. 2. lands so Registry That a plan expropriated Office. of expropriation in respect of the said be prepared and registered in the proper 3~ That the Clerk of the Corporation of the County of Elgin and the County Engineer be and they are hereby authorized and directed to take all proper and necessary steps and pro- ceedings, including the employment of valuators, to settle by arbitration or otherwise, the amount of compensation to be paid in respect of the expropriation of the said lands, provided that the amount of such compensation shall not be reached. by agreement unless adopted and approved by a resolution of the County Roads Committee. READ a first time this 19th day of November, 1986. READ a second time this 19th day of November, 1986. READ a third time and finally passed this 19th day of November, 1986. ~'--<--~"- ~ )L.-y-..;' G. C. Leverton, Clerk. ~"-, COUNTY OF ELGIN By-Law No. 86-73 "A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCil uF THE CORPORATION OF THE COUNTY OF ELGIN AT THE NOVEMBER SESSION, 1986." WHEREAS by Section 9 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of a municipal corporation are to be exercised by its council; and WHEREAS by Subsection 1 of Section 103 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of every Council are to be exercised by By-Law; and WHEREAS it is deemed expedient that the proceedings of the MuniCipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law. NOW THEREFORE the MuniCipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the Corpora- tion of the County of Elgin in respect of each recommendation contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meet- ings held during the November 1986 Session is hereby adopted and confirmed as if all such proceedings were expreSSly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 19th day of November, 1986. READ a second time this 19th day of November, 1986. READ a third time and finally passed this 19th day of November, :956. ~~_c,-.._€<';4-...-..... G. C. Leverton, Clerk. INDEX MISCELLANEOUS 1986 Officials, County Council, Standing Committees, Municipal Clerks and Treasurers ...". ....." ..". .3, 4, 5, 6, 7, 8 Committee Communications" . 10,34,85, 149, 193, 215, 257, 289, 333, 350 Council Communications . . 13,39,88, 126, 154, 196, 218, 261,295,355 Delegations.... ....... .12,36,93,125,152,198,217,293,335,353 Employee Presentations. .. . ...... ... .. 12,36,87, 195,259,352 Warden's Address ". .. . , ,,18 REPORTS OF OFFICIALS AND OTHERS Director's - Homes For Senior Citizens ..... .384 Treasurer's. . . . . . . .. .. .103, 104,272, 274, 275, 380, 382, 383 Tree: Commissioner's. . . . . .377 Weed Inspector's .378 Land Division..." ...." ".363 REPORTS OF COMMITTEES Ad Hoc Liability Insurance Committee. . ... . "" ." . ' . "". .108,164 AgrIcultural .. . . . . . . . . . . '. . .. . .105, 165, 206, 233, 277, 316 County Government. ......26, 44, 96, 160, 200, 223, 266, 301, 339, 365 County Library. . ". ... .25,62,63,100,131,132,203, 232, 270, 310, 342, 375 County Roads ..... . . .46, 50, 59, 97, 133, 161, 201, 225, 267, 303, 340, 367, 373 Homes For Senior Citizens ,,24,61,99,130,162,202,228, 269, 278, 308, 309, 342, 374 Personnel .... . .27, 64, 67, 101, 146, 204,207,229, 276, 314, 344, 376 property. . ... . .28. 65. 68, 102, 147, 163,205,208, 230,271,311,318,345,404 Reception and Entertainment ... .29,69,106,209,317 Social Services 30, 107, 166,210,234,319,405 Special Committee To Strike The Standing Committees .20,22 RESOLUTIONS - Setting Forth The Method of Electing the Warden . . Electing Reeve Purcell as Warden for 1986 .. Authorizing the Warden and Treasurer to Borrow. Authorizing the Treasurer to Continue Monthly Payments to the Children's Aid Society. . . . .. .."...... Authorizing the Treasurer to Continue Monthly Payments to the Elgin-St. Thomas Health Unit. .. . . . " . . . . . " Appointments to the Elgin County Pioneer Museum. . . . . . . Setting Rates of Pay for Appointees to the Elgin-St. Thomas Health Unit. Authorizing Payment for Planning Director Attending Ontario Hydro Meetings ............. To Include Monies in the 1987 Budget for the New Dutton Library Branch. " .. . " . " . .. '" Supporting the Need for the Farm Credit Arrangement Act. . Authorizing the Warden and Clerk to Submit a Petition Showing Road Expenditures to M.T.C.. ................"....... Setting Date to Hear Grant Applications Forming Ad Hoc Committee Regarding Liability Insurance Rate Increase" . . . . " Naming Reeve Perovich to the Canada Farm Labour Pool . . Naming City Representative to the Pioneer Museum Board Accepting the Treasurer's Report 429 9 .. .9 .12 12 . .12,38 . ..12 . ...13 .. ..13 15 .15 . ..38 .. .38 39 39 ... .39 . 88, 260, 261, 354 .... ..90 Renegotiate Lease with City Library Board . " Authorizing Additional Storage Space for the Library ...."..... That a Combined Grant be Made to Elgin Tourist Association and Southwestern Ontario Travel Association. . Providing Grants for 1986 . . . . , That the Elgin County Pioneer Museum be given an Additional Grant .... .. Altering the Proposed Budget Adopting the Budget ... .90 .93 . .94 . .127 .127 .127 Warden's Office Furniture be Paid from Property Capital Budget.. .".. 153 That Deputy ReeveWakeling be the County's Representative to Thames Regional Board ....... ...... ....153 Forwarding Statement of Road Work to the M.T.C. . . " . . . . " .. 153 To Apply for Supplementary Expenditure from M.T.C. .. . '" 153 Inviting Suburban Roads Members to May Luncheon . " .196 Naming Council Members to the Hospital Board. . . " . . . . . . .197 Naming Voting Delegates to A.M.O. . .. . . . . .. .... .. .. .219, 296 Accepting the Auditor's Report.". .. ..... . .. ,. .". .219 Tabling Nominations for the Pioneer Museum 261, 356 Expropriating Land in Yarmouth Township (Cowan Park) .294,295,355 Endorsing Haldimand-Norfolk's Request re: Flood Criteria .296 Opposing the Closure of the Aylmer Auction Exchange. .297 Treating Students to Ice Cream .. . .335 Objecting to the Abandonment of CP Rail Track .336 Accepting the Land Division Committee Report 353 Adopting the Tree Commissioner's Report 354 Adopting the Weed Inspector's Report .354 Accepting the Director of Homes Report .354 To Purchase Tulip Bulbs .357 BY-LAWS - 85-59 85-60 85-61 85-62 86-1 431 To Appoint a County Roads Committee . . " . 23 To Authorize the Warden and the Treasurer to Borrow the Sum of Three Million, Five Hundred Thousand Dollars .31 Being a By-Law to Appoint a Land Division Committee. .32 A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the December Session,1985. ...... "". ..".....".".. 33 A By-Law to Authorize the Expropriation of Land for the Purpose at Widening and Improving County Roads. . . .70 86~2 A By-Law to Authorize the Corporation of the Township of Yarmouth (Hereinafter Called 'The Grantee' and Which Term Shall Include Its Successors and Assigns) to Construct, Use and Operate Works Required for a Sanitary Sewerage System in the County of Elgin (Hereinafter Called 'The Municipality') . . . . . . , " . .. .... . " . . . . . .72 86-3 86-4 Being a By~Law to Appoint a Member to the St. Thomas Suburban Roads Commission. .77 Being a By~Law to Authorize the Warden and the Clerk of the County of Elgin to Sign an Agreement Between the Corporation of the County of Elgin and the Young Women's Christian Association .. .78 86-5 A By-Law to Authorize the Corporation of the Township of Southwold (Hereinafter Called 'The Grantee' and Which Term Shall Include Its Successors and Assigns) to Construct, Use and Operate Works Required for a Sanitary Sewerage System in the County of Elgin (Hereinafter called 'The Municipality') . , . . . . . , . . , . . . 79 86~6 A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the January Session, 1986 ... . . . ,. . ..84 86-7 A By-Law to Authorize the Corporation of the Town of Aylmer (Hereinafter Called 'The Grantee' and Which Term Shall Include Its Successors and Assigns) to Construct, Use and Operate Works Required For the Transmission of Water in the County of Elgin (Hereinafter Called 'The Municipality') ... .109 86~8 A By-Law to Authorize the Corporation of the Town of Aylmer (Hereinafter Called 'The Grantee' and Which Term Shall Include Its Successors and Assigns) to Construct, Use and Operate Works Required for a Sanitary Sewerage System in the County of Elgin (hereinafter called 'The Municipality') . 114 86-9 Being a By-Law to Establish A Petty Cash Fund for the Various Departments. . .. .. .119 86~10 Being a By-Law to Authorize the Warden and Clerk to Sign a Lease with Western Ontario Breeders Inc. . . . . .. . . .120 86-11 Being a By-Law to Authorize the Warden to Sign a Deed to Convey Land in the Village of Vienna to the Corporation of the Village of Vienna. . . .. . .121 86-12 Being a By-Law to Establish the Remuneration to be Paid to the Warden, Council Members and County Officials for Attending Conventions. . . .. . .." . . " . . .. . . .122 86-13 A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the February Session; 1986........ ........... .."... . .124 86-14 86-15 86-16 A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin- at the March 19th Session, 1986.. .. .. ... ... ... ........ ....... ... ..148 Being a By-Law to Authorize Grants to be Made to Various Organizations, Corporations, Institutions, Etc., During 1986. ".167 Being a By-Law to Authorize the Warden and Clerk to Sign an Agreement Between the Corporation of the County of Elgin and the Corporation of the Township of Yarmouth Re: Maintenance to the Road Allowance Between Concessions III and IV, Between Road 36, in the Hamlet of Sparta, and Catfish Creek, in the Township of Yarmouth. " . . . . . " . . . . . . . " . .. .. . . " .168 86-17 Being a By-Law to Authorize the Warden and Clerk to Sign a Lease Between the University of Western Ontario on Approximately Ten Acres of Land in the Township of Yarmouth . ..... ." .173 86-18 Being a By-Law to Authorize the Execution of a Collective Agreement Between The Corporation of the County of Elgin and the Elgin County Road Employees' Association ... . .181 86-19 Being a By-Law to Authorize the Execution of a Collective Agreement Between The Corporation of the County of Elgin and the Canadian Union of Public Employees with Respect to The Corporation's County Library Employees. . . . . . " . . . .. . . . .182 86-20 Being a By-Law to Establish the Remuneration to be Paid to the Warden, Council Members and County Officials for Attending- Conventions . . . . . .. . 183 86-21 Being a By~Law to Establish the Percentage Share of Each Municipality Within the County of Elgin and Amount Required For County Purposes for the Year 1986 .. ..." ...... . . .184A 86-22 86-23 86-24 86-25 86-26 86-27 86-28 433 Being a By-Law to Amend By-Law No. 84.9, a By-Law to Provide for Fringe Benefits to all Employees Who Are Considered in the Management Category. .. . . " . . " .. . . . . . . _ . . .185 Being a By.Law to Amend By-Law No. 84-10, a By-Law to Provide for Fringe Benefits to All Employees Who Are Not Covered By a Collective Agreement or Included in the Management Category. .. ... . . . . . . . . . . . . . . . . . . .186 Being a By-Law to Establish Rates of Pay for Part Time Employees. . . .. . . . .. .. . . . .. . . . .187 Being a By-Law to Establish the Salaries of Various Positions of the County of Elgin. " . " " , " . . . . . . . . _ ... . .188 Being a By-Law to Establish a Pay Schedule for Employees Covered by the Job Evaluation Scale, Other Than Certain Roads DepartmentEmployees. .. ."...".. ......, 189 A By.Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the March 26th Session, 1986 . . . . .. ............... .192 Being a By~Law to Appoint a Librarian for the Elgin County Library System ...."..., .211 85-29 Being a By-Law to Appoint a Deputy Librarian for the Elgin County Library System.............. .............. ... .212 86-30 Being a By-Law to Establish the Salaries of the Librarian and Deputy Librarian .. ."...".".. ......" ....... .".213 86-31 A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the April Session, 1986. ......... . .......... ...... ... .. ..214 86-32 To Regulate the Proceedings in the Municipal Council of the Corporation of the County of Elgin and the Officers and Committees Thereof. "... ......"...., ..235 86~33 A By-Law to Provide Guidance Upon the Procedures for the Election of the County Warden... .. ..... ..... ., ..... . .246 86-34 Being a By-Law to Establish the Remuneration of the Tree Commissioner and Weed Inspector. . . . . . " . . . " . " . .248 86-35 Being a By-Law to Formally Adopt Elgin County Council Policies. . ,."..". ...__.. .249 86-36 Being a By-Law to Authorize the Warden and Clerk to Sign an Agreement Between the Ontario Library Cooperative and the Corporation of the County of Elgin . ... ..255 86-37 A By-Law to Confirm Proceedings of ihe Municipal Council of the Corporation of the County of Elgin at the May Session, 1986 . . . . .. .... .... 256 86-38 Being a By-Law to Authorize the Execution of a Collective Agreement Between the Corporation of the County of Elgin and London and District Service Workers' Union, Local 220, S.E.I.U, A.F.L., C.1.O., C.L.C., with Respect to the Corporation's Full Time Employees at the Elgin Manor . . . . . ..279 86-39 Being a By-Law to Authorize the Execution of a Collective Agreement Between the Corporation of the County of Elgin and London and District Service Workers' Union, Local 220, S.E.I.U., A.F.L., C.1.0., C.L.C., with Respect to the Corporation's Part Time Employees at the Elgin Manor . . . . . . . . .280 86-40 86-41 86-42 86-43 86-44 86-45 86-46 86-47 86-48 86-49 86-50 86-51 Being a By-Law to Authorize the Execution of a Collective Agreement Between the Corporation of the County of Elgin and London and District Service Workers' Union, Local 220, S.E.I.U., A.F.L., C.1.0., C.L.C., with Respect to the Corporation's Full and Part-Time Employees at Terrace Lodge . " . . . . " . . . . . . " . . . .. .. 281 Being a By-Law to Establish Rates of Pay Etc. for Registered Nurses in the Homes for Senior Citizens" . . . . . . . .. .. .282 Being a By-Law to Establish Hourly Rates for Branch Library Part Time Employees . . . " ." .."..".. ..... . " . .. 283 Being a By-Law to Authorize the Warden and Clerk to Sign an Agreement Between the County of Elgin and the Ministry of Citizenship and Culture re: An LCAP Capital Grant to Assist in the Building of a Machine Readable Database . . . . .284 Being a By~Law to Appoint Auditors for the County of Elgin .. . .. .. 285 To Repeal By-Laws No. 1794 and 1814 . . ..... ..... 287 A By.Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the June Session, 1986 . 288 Being a By-Law toAuthorize the Warden and Clerk to Sign a Lease with the Board of Governors of the Fanshawe College of Applied Arts and Technology . . .. .. . . . . . . .320 Being a By-Law to Authorize the Warden and Clerk to Sign a Lease with the Elgin Women Teachers' Association- 321 Being a By-Law to Authorize the Warden and Clerk to Sign a Lease with the Ontario Secondary School Teachers' Federation, District 35 . . .322 Being a By-Law to Establish Hourly Rates for Branch Library Part Time Employees . . . . 323 Being a By-Law to Establish Hourly Rates for Students Employed at the Main Branch Library _... . . . . .325 86-54 86-55 86-56 86-57 435 86-52 Being a By-Law to Authorize the Warden and Clerk to Sign Agreements for the Purchase and Installation of Telephone Systems for Elgin Manor and Terrace Lodge" . . . " . _ . 326 86-53 Being a By-Law to Authorize the Warden and Clerk to Sign an Agreement with the St. Thomas Public Library Board and the Corporation of the City of St. Thomas with Respect to Library Services. .. .... .. ...... ..." "... .327 A By-law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the September Session, 1986 . . . , . 332 Being a By-law to Amend By-Law No. 84-23 Being a By-Law for the Regulation of Traffic ''''. ........... ........ .346 Being a By~Law to Establish Rates of Pay for Part Time Employees ." .. .347 Being a By-Law to Establish Hourly Rates for Students Employed at the Main Branch Libraries, . .348 86~58 A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the October Session, 1986 ,."..""...,,,. .....".., ,,349 86-59 Being a By-Law to Restrict and Regulate the Destruction of Trees by Cutting, Burning, Bulldozing, Application of Chemicals or Other Means. . . . . . . . . . . " . . . . . . .. . . . . . , 406 86-60 86-61 86-62 86-63 86"64 A By-Law to Amend the By-Law Adopting A Plan of County Road Improvement and Establishing a County Road System in the County of Elgin Under the Public Transportation and Highway Improvement Act. " , . . , .409 A By-Law to Amend the By-Law Adopting A Plan of County Road Improvement and Establishing a County Road System in the County of Elgin Under the Public Transportation and Highway Improvement Act. ,410 A By.Law to Amend the By~Law Adopting A Plan of County Road Improvement and Establishing a County Road System in the County of Elgin Under the Public Transportation and Highway Improvement Act.. .411 A By-Law to Amend the By-Law Adopting A Plan of County Road Improvement and Establishing a County Road System in the County of Elgin Under the Public Transportation and Highway Improvement Act. .." 412 A By~Law to Amend the By-Law Adopting A Plan of County Road Improvement and Establishing a County Road System in the County of Elgin Under the Public Transportation and Highway Improvement Act. 413