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1988 Minutes PROCEEDINGS OF THE Elgin County Council DURING THE SESSIONS HELD IN THE ELGIN COUNTY ADMINISTRATION BUILDING 450 Sunset Drive, S1. Thomas N5R 5V1 December 1987 November 1988 G.C. LEVERTON WILLIAM "BILL:' A. MARTYN Clerk Warden County of Elgin Officials Office . . County ClerkcTreasurer Deputy Clerk-Treasurer . Land Division Sec.-Treas. County Engineer. . Assistant Engineer .. . . . . . Director, Social Services Oir., Homes for Sf. Citizens Assistant Administrator 644-0140 or 773-9205 631-0620 or 644-1760 ".' . Elgin Manor, Medical Director.... .633-0030 Terrace Lodge, Medical Director n3-3135 .County Librarian" ........ .633-0815 . Deputy Librarian .. ... .........633-0815 "Tree Commissioner & Weed Inspector. . Deborah Herkimer......................CuratOr Elgin County Pioneer Museum. . . . . . . . . .. ." 631-6537 Dr. Verna M. Mai, M.O.H..............Elgin~St. Thomas Health Unit.......... 631-9900 Deloitte, Haskins & Sells. . . . County Auditor. ...............631-8250 Hennessey, Bowsher & Assoc .".County SolicitoL. ...."....." . .633.3310 Gunn & Associates...... ... . County Solicitor................ .631-0700 J.E McGarry ........................,.....DistrictCourtJudge.............. .631-4810 M.G. Button.. .. .... .. ...... . Local Registrar..... .......... .633-1720 R.L.Lake .... ........Sheriff .......... ......... 631.3530 Katie McGowan .... .... Crown Attorney................ .631-1506 G.A. Phillips . . . . " . . . . . Provincial Judge (Criminal Division). ............ ,,633-1230 . . . Provincial Judge (Family Division) .". . . . . . . . County Registrar. . . Probation Officer. . Small Claims Court Clerk. . . . . Agricultural Representative ...... Director of Education Elgin County Board of Education 633-2700 . Director of Education Elgin County (Roman Catholic) Separate School Board. . Name George C. Leverton Rose M. Daniel. Susan Galloway Robert G. Moore. Fred Groch . Robert E. Bell Fred J. Boyes. . . Marilyn D. Barrett . Terrace Lodge Elgin Manor Dr. C.A. Graham. Dr. D.L. Wright. Elgin A. Wells. Ruth M. Prowse. . Charles C. Stafford J.F. Bennett Wayne Burke Bruce Doan . Joseph L. Jones. David Murray T. Cunniffe ." R.W. Gillen. Phone No. .631-1460 .631-1460 . .631-1460 631-5880 .631-5880 .631-1570 . .773-2482 ... .633-2169 . .631-3015 . . 631-3430 .631-1241 .631-4700 . . .631-8300 1 L. ELGIN COUNTY COUNCIL 1988 WARDEN WILLIAM "BILl:' A. MARTYN Township of Aldborough Reeve Dan Perovich (Olga) RR 3, West Lome, NOL 2PO Deputy Reeve Harry J. Mezenberg (Betty) RR 2, Rodney, NOL 2CO 768-1864 . . . 786-0249 Township of Dunwich Reeve Albert K. Ford (Catherine) RR 3, Dutton, NOL 1JO. ... Deputy Reeve J. Donald Campbeil (Shirley) RR 1, lona Station, NOL 1PO .. .......... .762-3227 .762-5182 Township of Southwold Reeve Ernest H. "Bud" Marr (Melba) RR 3, Shedden, NOL 2EO. . . . Deputy Reeve Hugh F. Lyle (Donna) RR 1, 51. Thomas, N5P 355 . . .764-2116 . .631-1784 Township of Yarmouth Reeve William A. Martyn (Deanna) RR 4, 51. Thomas, N5P 358 . Deputy Reeve Marian L. Millman (Ralph) RR 1, Union, NOL 2LO . . .633-1825 . . . . .. ..782-3875 Township of Malahide Reeve Emil Neukamm (Frieda) RR 1, Aylmer, N5H 2R1 .. .... Deputy Reeve Andy J. vanKasteren(Lotty) RR 4, Aylmer, N5H 2R3 . . . . . . . . . . . 773-8895 . 773-8625 Township of Bayham Reeve Max H. Stewart (Mona) RR 1, Eden, NOJ 1HO........ Deputy Reeve D. Vane Chute (Carol) RR 1, Vienna, NOJ 120 .. . .. ... ..866-5838 . .. ..874-4513 Township of South Dorchester Reeve Clarence A. Willsey (Edna) RR 1, Belmont, NOL 1BO ... Deputy Reeve A.J. "Bob" DeKraker (Ann) RR 2, Springfield, NOL 2J0 ... .644-1637 . .644-0787 Town of Aylmer Reeve Donald H, Pearson (Jean) 25 Lawrence Cres., Aylmer, N5H 185 . Deputy Reeve Kathleen M. Schaper (Henry) 448 Talbot St. W., Aylmer, N5H 1 L 1 . .773-9636 . . Bus. 773-5115 773-2175 Village of Vienna Reeve Kenneth C. Emerson (Pauline) 874-4460 P.O. Box 120, Vienna, NOJ 1Z0 . . Bus. 842-8797 Village of Springfield Reeve Jack W. Hodgson (Beulah) P.O. Box 84, Springfield, NOL 2JO .. . . . . . . 765-436B Village of Dutton Reeve Robert "Bob" F. Purcell (Dianne) ... _ .... .....762-3341 158 Shackleton St. E., Dutton, NOL 1JO ....... . Bus. 1-800-265-4441 Village of Port Stanley Reeve Ray J. Lavereau (Peggy) ............. . . ... . . . . . . . ..782-3500 P.O. Box 444, Port Stanley, NOL 2A0 ............... . . . . Bus. 782-3383 Deputy Reeve Joan L. Wakeling (William) ........... . . . . . . .7B2-3034 Box 149, Port St~nley, NOL 2A0. ..... . . . . . . . . .. ......... Bus. 644-0980 Village of Rodney Reeve Charles I. Black (Jean) . . . . . . . . .. . . . . . . . P.O, Box 40, Rodney, NOL 2CO 785-0779 Village of West Lorne Reeve Joseph Fischer (Sylvia) 210 Elm St., West Lorne, NOL 2PO . . . . .. . . . . . . . . . . .. ..768-2857 Village of Port Burwell Reeve Ron T. Bradfield (Bonnie). ... .... .... ... P.O. Box 93, Port Burweil, NOJ no. ............. . . . . . . . . . . . .874-4135 . ..... Bus. 874-4313 Village of Belmont Reeve J. Arthur McCann (Audrey) . . . . . . . . . . . 202 Washburn St.. Belmont, NOL 1 BO . . . . . . . ........ .844-0484 . Bus. 586-2000 Ext. 7444 3 4 STANDING COMMITTEES 1988 AGRICULTURAL Chairman E.H, Marr, McCann, Willsey, Stewart, Neukamm, Ford, Perovich and Warden Martyn COUNTY GOVERNMENT Chairman C.1. Black, Fischer, Hodgson, van Kasteren, Lyle, Campbell, Mezenberg and Warden Martyn COUNTY LIBRARY Chairman D.H. Pearson, Wakeling, van Kasteren, Millman, and Warden Martyn COUNTY ROADS Chairman M.H. Stewart, Fischer, Willsey, Neukamm, Ford and Warden Martyn Advisory - Lavereau, Lyle and Perovich HOMES FOR SENIOR CITIZENS Chairman AX Ford, Emerson, DeKraker, Chute, Millman and Warden Martyn Advisory - Purcell . PERSONNEL Chairman E. Neukamm, Bradfield, SChaper, Stewart and Warden Martyn PROPERTY Chairman J,W. Hodgson, Emerson, Willsey, Campbell and Warden Martyn RECEPTION AND ENTERTAINMENT Chairman D.V. Chute, Wakeling, Schaper, DeKraker, van Kasteren, Millman, Lyie, Campbell, Mezenberg and Warden Martyn SOCIAL SERVICES' Chairman J. Fischer, Purcell, Hodgson, Emerson and Warden Martyn ~ ELGIN COUNTY REPRESENTATIVES TO VARIOUS BOARDS & ASSOCIATIONS FOR THE YEAR 1988 ELGIN.sT. THOMAS HEALTH UNIT Schaper and Marr ST, THOMAs-ELGIN GENERAL HOSPITAL Pearson and Marr TILLSONBURG DISTRICT MEMORIAL HOSPITAL Chute FOUR COUNTIES GENERAL HOSPITAL Mezenberg FAMILY AND CHILDREN'S SERVICES OF ST. THOMAS AND ELGIN (Children's Aid Society) McCann. Wakeling and PUrcell ELGIN COUNTY PIONEER MUSEUM Lavereau and Perovich LIAISON (Elgin County Board of Education) McCann, Bradfield. DeKraker and Warden Martyn THAMES VALLEY DISTRICT HEALTH COUNCIL Black SOUTHWESTERN ONTARIO TRAVEL ASSOCIATION Bradfield COUNTY-CITY LIAISON Black, Lavereau and Warden Martyn LAND DIVISION COMMITTEE Appointees: Murray C. Benner, Lome R. Carroll. Alistair B. Littlejohn, John V. McKinlay and NOble G. Tufford SUBURBAN ROAD COMMISSION Albert W. Auckland 5 ,6 Municipal Clerks and Treasurers Township of Aldborough Clerk~reasurer-Joanne Groch. Box 490, RodneY, NOL 2CO .................. 785-0560 TOw!1_S~ip of Du~~h, Clerk.:rreasurer-K. Loveland, 156 Main St., Dutton, NOL 1JO .............. .762.2204 Township of Southwold Clerk-Treasurer-R.A. Pow, Fingal, NOL 1KO.... ...... ....... .769-2010 Township of Yarmouth Clerk-Treasurer-Ken G. Sloan, 1229 Talbot St., St. Thomas N5P 1G8 ...631-4860 Township of Malahide Clerk-Treasurer-R.R. Millard, 87 John St. S., Aylmer, N5H 2C3 773-5344 Township of Bayham Clerk-Treasurer-J.A. Petrie, Straffordville, NOJ lYO....". . .866~5521 Township of South Dorchester Clerk-Treasurer-Marie Wilson, RR 2. Springfield. NOL 2JO . 765-4175 Town of Aylmer Clerk-C.L. Knapp, 46 Talbot St. W., Aylmer,. N5H 1J7 . . . .773-3164 Treasurer-Joyce R. Ostrander Village of Belmont Clerk.:rreasurer-Kae Barons, 189 Main St:. Belmont, NOL 180............ ,,644-1071 Village of Dutton Clerk:rreasurer-Helen Schram, 199 Main St., ~utton, NOL 1JO ......... . ,762~2736 Village of Port Burwell Clerk-Treasurer-Elwood Varty, Box 299, Port BUlWeU. NOJ 1TO. .. ,874-4343 Village of Port Stanley Clerk-Treasurer-David J. LaCroix,P"Q. Box 70, Port Stanley, NOL 2A0 782.3383 Village of Rodney Clerk-Treasurer-Brenda Price, 117 Furnival, Rodney, NOL2CO ........... 785-0456 Village of Springfield Clerk-Treasurer-Catherine Bearss, Box 29, Springfield, NOL 2J0.. .765-4222 Village of Vienna Clerk.:rreasurer-Jennie L. Hartmann, P.O. Box 133, Vienna, NOJ 1Z0 . .. . . .. .. . . . . . ..874-4225 Village of West Lome Clerk-Treasurer-Scott Brown. Box 309, West Lome, NOL 2PO " 766-1234 7 December Sess~on - First Day Wednesday, the 9th day of December, 1987 The E~gin County Council met this day at the Administration Building. 450 Sunset Drive, 5t.. Thomas. at 2:00 P.M., as required by by-law. ROLL CALL _ The following Members. baying previously filed certifi- cates.took their Seats at the Council Table: Dan Perovich Harry J. Mezenberg Albert K. Ford J.. Don~d Campbell. Ernest H. Harr Hugh F. Lyle William A. Martyn Marian L.. Millman Emil Neukamm Andy J.. van Kas1:eren Max H.. Stewart 0.. Vane Chute Clarence R. Willsey A. J. -Bob- DeKraker Donald H. Pearson Kathleen M. Schaper Kenneth C . Emerson Jack W. Hodgson Robert F. Purcell Ray J.. Lavereau Joan L.. Wakel.in9 Charles I. Bla.ck Joseph Fischer Ronald T.. Bradfield J.. Arthur McCann Moved. by Reeve Marr Seconded by ReeveSte~ Reeve Deputy Reeve Reeve Deputy Reeve Reeve Deputy Reeve Reeve Deputy Reeve Reeve Deputy Reeve Reeve Deputy Reeve Reeve Deputy Reeve Reeve Deputy Reeve Reeve Reeve Reeve Reeve Deputy Reeve Reeve Reeve Reeve Reeve Aldborough Aldborough Dunwich Dunwich SouthwOld Southwold yarmouth Yarmouth Malahide Malahide Bayham Bayham South Dorchester South Dorchester Aylmer Aylmer Vienna Spring:field Dutton Port: Stanley Port. Stanley Rodney West Lome Port Burwell Belmont. Therefora Be It Resolved That the Municipal Council of the Corpora- tion of the County of Elgin hereby agrees that the election of Warden for the year 1988 shal.l be conducted in accordance with the procedures numbered three to eight as set out in By-Law No. 81-38. Being a By-Law to Provide for the Guidance Upon the Procedure for the Election of Warden. except that in the event only one person runs for the Office. the election procedures may be dispensed with in favour of a resolution appointing the person as Warden. - Ca:ried. The Clerk announced that any Councillor who was a candidate for the Office of Warden would now be given an opportunity to address Council. Reeve W. A. Martyn addressed Council and advised that he was allowing his name to stand for the 1988 Wardenship and solicited support. No other person availed theD1Belf of thJ.s opportunity to address CounciL Moved by Reeve Marr Seconded by Reeve Purcell THA'r Reeve Martyn be Warden of Elgin County for the year 1988. _ Carried. 'rhe Warden Elect took the Declaration of Office and Oath of A1legiance. Af'ter having been gowned by the Clerk. Past Warden R. F. Purcell put the Cha.1n of Office around Warden Martyn's neck. presented him with the Lord Elgin Watch and the Gavel of office. Warden Martyn addressed Council. expressing his appreciation for being elected Warden. ~ - 2 - Moved by Reeve Pearson Seconded by Reeve Lavereau That the minutes of the November 1987 Session of the Elgin County Council be adopted. - Carried.. Warden Martyn appointed Reeve Stewart, Reeve Neukamm. Reeve Ford and Reeve Fischer as Members of.the Committee to Strike the Stand~ng Committees for the year 1988. Moved by Deputy Reeve Chute Seconded by Reeve Marr 'rhat we do now adjourn (2: 13 P.M.)' to meet again on Oecember 10th, 1987 at 10:00 A.M.. - Carried.. December Session - Second Day Thursday. the 10th day of December. 1987 The Elgin County Council met this day at the Administrat10n Building. at 10:00 A.M., in accordance with adjournment. The Warden in the Chair.. ROLL CALL - AJ.l Members present except: Deputy Reeve van Kasteren Reeve McCann. COMMITTEE COMMUNICATIONS COUNTY GOVERNMENT COMMITTEE 1.. Copper Roof Management Ioc. with offer to provide services to keep insurance costs down and l08spravent:lon programs strong. 2. Association of MuniCipalities of Ontario offering to provide assistance with respect to pay equity legisl.ation. 3. Ministry. of Municipal Affairs with questionnaire rei municipal staff and Counci1.lor meetings. COUNTY ROADS COMMITTEE 1. Ministry of Transportation and Communications advising that the Ministerial. Adjusted Assessment for the 1988 allocation of Provincial funds is $632.000.000 for Blgin County. 2. Ministry of Transportation and Communications advising that the Hinister~ Adjusted Assessment for the City of St. Thomas for 1988 is $96,400,000. 3. Minister of the Environment with compl.imentary copies of the Class Environmenta1 Assessments for Municipal Road and Municipal Sewage and Water Projects. 4. TownShip of Peel. with a resol.ution with respect to the prohibi- tion of bio-unfriendly material.s for uSe. distribution and manufac- turing of same-. s. TownShip of Al.dborough with copy of an appeal. from the Vil.l.age of Rodney with respect to therep!Jrt for reconstruction of the Hills Drain. 9 _ 3 _ County Council, December Session, 198~ HOMES FOR SENIOR CITIZENS COMMITTEE 1. Marietta Roberts, M.P.P., commenting on the article in the newspaper re: feasibility study for a new home for the aged in Elgin County, requesting a copy of the s~ month review and offering any assistance she may be able to provide. PERSONNEL COMMITTEE 1. Personnel Management Associates with proposal re: new Pay Equity Act. SOCIAL SERVICES COMMITTEE 1. Village of Port Burwell with resolution, received from the Town of Gore Bay, re: assistance paid pending a decision of the Social Assistance Review Board. 2. Marietta Roberts, H.P.P., aCknoWledging letter .re: resolution from County of Essex on .Spouse in the House- and requesting amend- ments for consideration by the Minister of Community and Social Services. ~ 1. Canadian Transport Comm.isssion with copy of Order No. R-4126J allowing the Canadian Pacific Limited to abandon the operation of the Port Burwell Subdivision from Tillsonburg to Port Burwell. 2. Ministry of the Env:U'onment with copy of Revised. Bulletin (6S-W-4) _ Chlorination of Po.table Water Supplies. 3. Family" children's Services of St. Thomas and Elgin with Allocation of Children 1n Care and Financial Statement to October 31st. 1987. 4. Bank of Montreal with notice of loan interest rate change from 9 1/2% to 9 3/4'. effective November 13th. 1987. 5. Ministry of Natural Resources announcing a series of workshops to inform persons reI fisheries resources and management objectives in the Ay~r District. 6. Minister of Industry. Trade and Technology with copy of back- ground paper titled -The Sectoral and Regional. Sensitivity of Ontario Manufacturing Industries to Tariff Reductions.. 7. Bonnie Pennings with appreciation for $200 Elgin Cowity scholar- ship. Moved by Reeve Stewart Seconded by Reeve Emerson That the disposition of the Communications mailed previously, and those presented today, be approved as follows: County Government Co~ttee - #1-3 inclusive County Roads Committee - #1-5 inclusive Homes for Senior Citizens committee - #1 Personnel Committee - #1 Social Services Committee - #1-2 inclusive Filed - 11-7 inclusive County Council - #1-10 inclusive. - Carried. Mr. Jack FerriInan and Mrs. Sharon Little of the St. Thomas-Elgin General Hospital Foundation were present at the request of Council. Warden Martyn and Ex-Warden Purcell presented a cheque in the amount of $800.000 representing the County's payment for 1986 and 1987. Mr. Ferriman. in turn, presented the County with a Peter Robson print of the Court House. 10 - 4 - The Report of the SpeciaL Committee to Strike the Standing Commit- tees for the year 1988 was presented by Reeve Fischer and adopted on motion of Reeve Fischer and Reeve Stewart. Moved by Deputy Reeve Campbe~l Seconded by Reeve Ford That the Warden and Treasurer be authorized to borrow up to Five Million Dollars from the Bank of MontreaJ., as may be required during 1988 and that a by-law be prepared. - Carried4 Moved by Reeve Ford seconded by Reeve Fischer That the Treasurer be authorized to continue monthly payments to the Children's Aid Society on the basis of the 1986 approved budget requiring a County contributioQ of $115.643.00. until. the 1987 bud- get is approved by the Mi.nistry of Community and Social. Services.. and this adjusted amount: be paid until. the 1988 budget is established and approved by the Ministry. - Carried. Moved by Reeve Mar%' Seconded by Reeve Purcell That the Treasurer be authorized to continue monthly.payment.s to the Elgin-St. Thomas Haalth Unit on the basis of the 1987 approved budget. requiring a County contribut.ion of $240,832.00 untllthe 1988 budget is established and approved by the Ministry of H~t.h.. - Carried. Moved by Deputy Reeve Schaper Seconded by Deputy Reeve Wakal.iD.g That the following constitute the Board of the Elgin County Pioneer MuseUm for the tESrm shown after their names; Mr. Don Carroll - to haW office witU December 31st, 1988 Miss Edith Goldthorpe - to hold office until December 31st, 1989 Mrs. Garnett Cowell - to hold office until. December 31st, 1989 Mrs. Mary Durkin - to hold off.ica until December 31st, 1990 City of St. Thomas Nominee - to hold office until December 31st., 1990 Two County Council Members - to hold office until replaced in December 1988. - Carried. Moved by Deputy Reeve Lyle Seconded by Reeve Lavereau That County Council appointees to the 'Elgin-St. Thomas HeaJ.th Unit Board be paid the following rates, for attending meetings of the said Board and Committee thereof, effective January 1st, 1988: (a) For attending a meeting, when the said meeting is over three (3) hours in duration - $81.00. (b l For attending a meeting when the said meeting is three (3) hours or less in duration - $52.00. (c) In addition to the above remuneration, each member sha.ll be paid the following rate for each mile/kilometre necessarily travelled in attending such meetings - 44e per mUe 27'; per kilometre. - Carried. 1l _ 5 - County Council, December Session, 198" Moved by Reeve Black Seconded by Deputy Reeve Chute That the following persons, in addition to the County Engineer, be appointed to the -Gas Franchise Committee- and be paid the usual Committee per diem and mileage allowance for attending: Reeve Neukamm Warden Martyn. Carried. Moved by Reeve Emerson Seconded by Reeve Neukanun That the following be appointed to the Tobacco Area Industrial Strategy Study Committee and be paid the usual COmm1ttea per diem and mi1.eage al.lowance for attendi.nq: Reeve Stewart Reeve Perovich. Carried. COUNCIL COMMUNICATIONS 1. Big Sisters Association of Ontario with request for a donation. 2. Canadian HerlI.OphiJ..:f.a Society with request for a contribution. 3. Canadian Liver Foundation with request for a contribution~ 4. E~gi.n Tourist Association with request for a S~06000 grant for 1988. 5. Ready Mixed Concrete Association of Ontario requ8st.i.ng an opportunity to make. a s~ide presentation to Counci~ entitled -The Concrete Paving Story-. 6. Ruth Prowse with appreciation for presentations etc. on her retirement. 7. Association of Municipalities of Ontario with proposal re: natural gas purchase consortium to be called GASAMO. 8. 'rhe University of Western Ontario with literature on their third Course for Local Elected Officials. 9. The Canadian Hearing Society Foundation with request for a donation. 10. Unicef Canada with request for a donation. Moved by Reeve Black Seconded by Reeve Ford That the following requests for grants be tabled to the 1988 Grant Session: correspondence #1 *2 #3 #4 #0 no Big Sisters Association of Ontario Canadian Hemophilia Society Canadian Liver Foundation Elgin Tourist Association Canadian Hearing Society Foundation Unicef Canada. Carried. Moved by Reeve Neukamm Seconded by Deputy Reeve Millman That Counci1 correspondence numbered 6. 7 and 8 be filed. carried. 2 - 6 - Moved by Reeve Emerson Seconded by Reeve Stewart That By-Law No. 87-54 -To Appoint a County Roads committee- be read a first time. - Carried. Moved by Deputy Reeve Chute Seconded by Reeve Bradfie~d That By-Law No. 87-54 be read a second time. - Carried. Moved by Reeve Neukamm Seconded by Reeve Pearson That By-Law No. 87-54 be read a tldrd time and fina1.~y passed. - Carried. Moved by Deputy Reeve DeKraker Seconded by Reeve Willsey That we do now adjourn (10:37 A.M.) to meet again On December 10th, 1987 at 1:30 P.M. - Carried. Council re-convened at 3:53 P.M. ROLL CALL - lil Members present: except: Deputy Reeve vim Kasteren Reeve McCann.. FIRST REPORT - COUN'fi GOVERNMEN'r COMMJ:'l"rEE The First Report of the County Government comadttee was presented by Reeve Black. Deputy Reeve Millman dec.lared a Conflict of Interest on Item #1 and refrained frOf\l discussion and vot1ng on it. Moved by Reeve Black. Seconded by Deputy Reeve Campbe11 That the First Report of the County Government Committee be adopted. - Carried. FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMI'l"rEE The First Report of the Homes for Senior Citizens Committee was presented by Reeve Ford and adopted on motion of Reeve Ford and Deputy Reeve M:illman. FIRST REPORT - LIBRARY COMMI'l'TEE The First Report of the Library Comia.1ttee was presented by Reeve Pearson and adopted on motion of Reeve Pearson and Reeve Lavereau. FIRST REPORT - PERSONNBLCOMMI'l"rEE The First Report of the Personnel Comati.ttee was presented by Reeve Neukamnl and adopted on motion of Reeve NeuJcamm and Deputy Reeve Schaper. FIRST REPORT - PROPERTY COMMITTEE The First Report of the Property Coram1ttee was presented by Reeve Hodgson and adopted on motion of Reeve Hodgson and Reeve W~lsey. 13 - 7 - County Council, December Session, 1987 FIRST REPORT - RECEPTION AND ENTERTAINMENT COMMITTEE The First Report of the Reception and Entertainment committee was presented by Deputy Reeve Chute and adopted on motion of Deputy Reeve Chute and Deputy Reeve Mezenberg. FIRST REPORT - SOCIAL SERVICES COMMITTEE The First Report of the Social Services Committee was presented by Reeve Fischer and adopted on motion of Reeve Fischer and Reeve Lavereau. Moved by Reeve Black Seconded by Reeve Neukamm Resolved that the Elgin County Council is extremely concerned by a proposal of the Province to move Administration of Justice facili- ties out of St. Thomas to London and urges the Province to desist from such change and caJ.1.s upon all individual.s and organizations affected by such a change to make their objections known to the Attorney General of Ontario and the Clerk is hereby authorized to circulate copies of this resolution to affected organizations in St. Thomas and Elgin and municipal councils in the County. - Carried. Moved by Reeve Ford Seconded by Reeve Black That the three appointees to the Elgin Tourist Association be re- appointed until the Grant Session in 1988. - Carried. Moved by Reeve Emerson Seconded by Reeve Stewart That By-Law No. 87-55 -To Authorize the Warden and the Treasurer to Borrow the sum of Five M.1J.ion Dollars - be read a. first time. - Carried. Moved by Reeve Stewart Seconded by Reeve Emerson That By-Law No. 87-55 be read. a second time. - Carried.. Moved by Reeve Emerson Seconded by Deputy Reeve Chute That By-Law No. 87-55 be read. a third time and finally passed. - Carried. Moved by Reeve Perovich Seconded by Reeve Black That By-Law No. 87-56 -Being a By-Law to Establish the Remuneration to be Paid to Members of the Land Division Committee- be read a first time. - Carried. Moved by Reeve Black Seconded by Deputy Reeve Mezenberg That By-Law No. 87-56 be read a second time. - Carried. 4 - 8 - Moved by Reeve B~ack Seconded by Reeve Perovich That By-Law No. 87-56 be read a third tLme and fina~~y passed. - Carried. Moved by Reeve Emerson Seconded by Reeve Marr That By-Law No. 87-57 *A By-Law to Confirm Proceedings of the Municipal Council. of the Corporation of the County of Elgin at the December Session; 1987. be read a first time. - Carried. Moved by Deputy Reeve Lyle Seconded by Reeve Lavereau That By-Law No. 87-57 be read a second time. - Carried. Moved by Reeve Lavereau Seconded by Deputy Reeve Wakeling That By-Law No. 87-57 be read a third time and fina.11.y passed. - Carried. Moved by Reeve Hodgson Seconded. by ReBV$ Pearson That we do now adjourn (4J16 P.M.) to meet again on January 20th. 1988 at 10:00 A.H. - Carried. ---"'.< -~~ G. C. Leverton. Clerk. W:-A. Martyn. Warden. 15 WARDEN'S ADDRESS Members of Elgin County Council, Past Wardens and Guests: It is an honour and a privilege for me to have been elected Warden of this great County and to take the Chair. as so many of the previous Reeves of Yarmouth Township have done. I have been fortunate to have received the support and guidance of such men as the late Archie Coulter. the Honourable John Wise, and my good neighbour John McKinlay. In fact. it was another neighbour Don Burgess, who first brought me to County Council as a visitor on the special day for students. who would have ever thought that almost thirty years later, I would be sitting here as Warden? In the next twelvemonths, the study commissioned by County Council for the evaluation of the need for a new Senior Citizens Home in the west end of the County, should be completed. This will leave Cauncil with the job of reviewing the recommendations and making decisions an the procedures to be followed. The County Library System is undergoing some changes to its struc- turing and we are also continuing to programma the new computer system to the libraries' varied needs. These improvements will greatly enhance the services supplied to a~ the communities in the County. The County road system had some major setbacks last year with the defects and ensuing collapse of some of the road culverts. More of these problems may have to be faced in the coming year. but, as well, we must proceed with our plans of maintenance, resurfacing and construction. It is my hope that we will see come to fruition in 1988, the extension of County Road #30 to meet the Elgin-Middlesex line. This will be the beginning of the much needed new link, between Elgin and Middlesex. Elgin County Council has always had a good working relationship with the City of St. Thomas and I look forward to continuing this with Mayor Golding and her Council. This Council must also continue to work closely with the Federal and Provincial levels of government, for it is only through such co-operation that the county ratepayer can get full value for his tax dollar. I hope to be able to visit all the Councils this year, to personally hear the prOblems and concerns of. each municipality. When I was elected Reeve of Yarmouth Township, ! said that many difficult and somet~es even unpopular decisions, would have to be made by thatCounc~I.. This is also true at the County level. but, ~t is my hope that all who come before the Council will feel that they have been heard in an open and unb~ased way. ! look forward to continuing the fine tradition of growth and advancement that this great County has always stood for. I only hope that the decisions I make and the leadership ! provide during this year, will lay as rich a foundation as has been left to me, by so many previous Wardens and Councils. Thank you. 6 REPORT OF SPECIAL COMMITTEE TO STRIKE THE STANDING COMMITTEES December Session, 1987 FIRST REPORT To the Warden and Members of the Elgin County Council, The following is the Report of the Special Committee to Strike the Standing committees for the year 1988; AGRICULTURAL Marr ,McCann. Willsey. Stewart. Neukamm. Ford. Perovich and Warden Martyn COUNTY GOVERNMENT Black. Fischer, Hodgson, van Kasteren, Lyle. Campbell. Mezenberg and Warden Martyn COUNTY LIBRARY Pearson.Wakeling. van Kasteren. Mil.lman and Warden Martyn COUNTY ROADS Stewart, Fischer, Willsey. Neukamm. Ford and Warden Martyn Advisory - Lavereau. Lyle and Perovich HOMES FOR SENIOR CITIZENS Ford. Emerson. OeKraker. Chute. Hill.ntan and Warden Martyn Advisory - Purcell PERSONNEL NeukarmJ. Bradfield. Schaper. Stewart and Warden Martyn PROPERTY Hodgson, Emerson, Willsey, Campbell and Warden Martyn RECEPTION AND ENTERTAINMENT Chute. Wake~ing; Schaper. DeKraker, van Kasteren, Millman, Ly~e, Campbell., Mezenberg and Warden Hart~ SOCIAL SERVICES Fischer, Purcell, HOdgson. Emerson and Warden Martyn ELGIN-ST. THOMAS HEALTH UNIT Schaper and Marr ST. THOMAS-ELGIN GENERAL HOSPITAL Pearson and Marr TILLSONBURG DISTRICT MEMORIAL HOSPITAL Chute FOUR COUNTIES GENERAL HOSPITAL Mezenberg CHILDREN"S AID McCann, Wakeling and Purcell 17 - 2 - ELGIN COUNTY PIONEER MUSEUM Lavereau and Perovich LIAISON (Elgin County Board of Education) McCann, Bradfield, DeKraker and Warden Martyn THAMES VALLEY DISTRICT HEALTH COUNCIL Black SOUTHWESTERN ONTARIO TRAVEL ASSOCIATION Bradfield COUNTY/CITY LIAISON Black, Lavereau and Warden Martyn WE RECOMMEND THAT each Committee meet and appoint a Chairman as soon as possible. ALL of which is respectfully submitted. R~ J..:7 Fische , rY'i~)j,~ DEe 1 0 1981 COUNTY OF ELGIN By-Law No. 87-54 "TO APPOINT A COUNTY ROADS COMMITTEE." As required by Section 45 of the Public Transportation and Highway Improvement Act; being Chapter 421 of the Revised Statutes of Ontario, 1980, the Elgin County Council enacts: 1. That the following five Members of this Council constitute a Committee for the purpose of directing the work to be done on the County Road System - M. H. Stewart - for term of one year J. Fischer - for term of two years c. R. Willsey - for term of three years E. Neukamm - for term of four years A. K. Ford - for term of five years. 2. That By-Law No. 86"-74 be, and the same is hereby repeal.ad. READ a first time this 10th day of December. 1987. READ a second time this 10th day of December, 1987. READ a third time and finally passed this 10th day of December, 1987. ~"'<... 04- G. C. Leverton, Clerk. ~'/~ ~ ,r w.~. M ...~. Warden. COUNTY GOVERNMENT COMMITTEE REPORT December Session, 1987 FIRST REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1. That the tender of Ralph Millman be accepted for the purchase of one used Canon NP200 photocopier and toner in the amount of S310.00. 2. That Correspondence #1 and 2 be filed. 3. That the per diem rates for members of the Land Division Committee be increased as follows, effective January 1st, 1988 and a by-law be presented to Council: Over three hours Three hours or less S81. 00 per diem S52.00 per diem. 4. of each 1988. That the Committee meet regularly on the first Tuesday month at 9:30 A.M. and the next meeting be January 5th, 5. That the Clerk be authorized to return the information sheet to A.M.O. re~ GASAMO. ALL of which is respectfully submitted. , ~ ~/ ,t'tX 'l..- /&/ / . . <- It (,/;/;.1'//. C. I. B~ack, Ch'irm.~ CEe I n 1961 19 J HOMES FOR SENIOR CITIZENS COMMITTEE REPORT December Session, 1987 FIRST REPORT To the Warden and Members of the Elgin County Council. The Homes for Senior Citizens Committee reports as follows: 1. THAT the tender of Ault Dairies for supplying milk requirements fQr 1988 be a~cepted at the prices Quoted unless there is an increase to the producer from the Ontario Milk Marketing Board or some other Government agency. 2. THAT the tender of Corporate Foods for supplying bread requirements at a price of 69.5t (white sliced) and 70.St (tOOl whole wheat sliced) per 6759 loaf be accepted for the year 1988. ALL of which is respectfully submitted. el!/.. -J:-'~ A. K. Ford, Chairman. ~~ DEe I 0 1987 21 LIBRARY COMMITTEE REPORT December Session 1987 To the Warden and Members of Elgin County Council, The Library Committee reports as follows: 1. That Reeve Pearson is the Chairman of the Elgin County Library Committee for 1988. 2. That the Chairman has been empowered to sign paylists to December 31st, 1987. ALL of which is respectfully submitted. iLlt,. ~ D. R. Pearson, Chairm'~r~ OEe 10 1987 2 PERSONNEL COMMITTEE REPORT December Session, 1987 FIRST REPORT To the Warden and Members of Elgin County Council, The Personnel Committee reports as follows: 1. That for the purposes of negotiating with the Roads Association. Elgin Manor and Terrace Lodge employees, the Chairman, Warden and Mr. Tom CrOSSman be authorized to do so. 2. That the letter from Personnel Management Associates (Correspondence '1) reI Pay Equity Act be filed. ALL of which is respectfully submitted. ~,;E ~~ E. Neukmml. Chairman. ~.Jf> DEe 1 0 1987 23 PROPF.R~Y COMMITTEE REPORT December Session, 1987 FIRST REPORT To the Warden and Members of the Elgin County Council, The Property Committee reports as follows: 1. That we recommend that any articles relating to the 1985 International Plowing Match which can be displayed in a suitable case should be maintained in the Ministry of AgricUlture and Food Offices. 2. That Council consent to the extension of the closing date of the sale of the Court House Block to a date thirty days following the expiration of the appeal period of Supreme Court Action 215/87 upon the terms as outlined in Mr. Richardson's letter of ~ovember 30, 1987 and further consents to the amend- ment also contained in the said letter. a copy of which is attached, and that Murray J. Hennessey be authorized to draft the necessary documents for the signatures of the Warden and Clerk. 3. That the Clerk be authorized to advise t.he Ministry of Government Services that the County wish to negotiate the renewal of the lease for the Court House and Registry Office and request a date to commence negotiations. ALL of which is respectfully submitted. (/ i// ~~ ~ha~~~~J'p-+ DEe 1 0 1987 SISKIND. CROMARTY a"'RR'ST~"S ar. SOI.ICITORS D.....CRCIOoUI<I'I'.O.c. J."~IlY.a.C. ...s.........TCHl!U. ........- ........... o.~ J.D.vRnII ....,COIla J.w.-'- ".w._ n_ ......-- J,"._OS ......_.o.c. c.s.~o.c. ..~ ..- ...w.~ .- ..- ".c.~ ",- 0....._ .~- ...o.~_ P.o.aox~2D -- 4'7'WArs:u:JOST -~ .. a_M>.a.c.[,o=-,,.,, ,.',,":TD0~ ~,.". :11. ".. ," ~:!{5f;,!(j 00 :, .. ~;:~:;:, '9,- :, """"",,,,,,",,, TEl,EPMONl!:~1GI1!I7:!-212' Ta.El<0I!I*"'1115!1!lT.DN. F.u:!S'91an_ Pl$Se_TIJI'UI'OO. ~ ',=-., DELIVER.EQ November 30. 1987 Hennessey. Bowsher & Associates Barristers & Solicitors 108 Centre Street P. O. Box 548 St~ Thomas. Ontario N5 P 3V6 Attention: Mr. M. J~ Hennessev Dear Sir: Re: Thomas CrOSSJDaJ1 purchase froDl The Corporation. of, the County of Elqin - Gaol and Court House Block. St~ Thomas. Ontario We confirm our telephone conversation of November 30. 1987 in which we agreed to extend the Closing date of the above transaction to December 16, 1987~ As discussed with you in our telephone conversation. our client is requesting a further extension of the closing date to the date set out in our letter of November 27. 1987. To facilitate Mortgage financing, our client is also requesting certain amendments to the Agreement of Purchase and Sale to alloW time for the negotiation of.new leases with the Provincial Government for the Registry Office and Court House. The following amendments to the Agreement of purchase and Sale are requeste~: 25 SISKIND. CROMARTY - 2 - November 30, 1987 L Clause 2 (a) is to be deleted and replaced with: 2 tal (il purchaser agrees to pay a further Two Hundred Fifteen Thousand Dollars C$21S.000.0Ql, subject to the usual adjustments, in cash or by certified cheque. to the Vendor. on closing. 2 {a} (ii) Vendor agrees to take back a Mortgage in the amount of Eight BundredThousand Dollars {saoo,oeo.ool bearing interest at the rate of 12% per annum. calculated semi-annually. not in advance. which Mortgage shall be due and payable. with interest. sixty {60} days following closing. This Mortgage shall be open for prepayment without notice or bonus and shall become due upon a sale or transfer of the property by the Purchaser. 2. The following clause is to be added as 2 tel: 2 tel purchaser acknowledges that the Vendor will renew the Registry Office and Court House leases on month-to-month tenancies pending Closing and agrees to accept the leases on that basis. Except for these amendments and the closing date. which shall be as set out in our letter of November 27. 1987. all of the other terms of the Agreement of Purchase and Sale shall continue in full force and effect. with time to remain of the essence. We would ask that these requests be made to your client and that you contact us with their response once the same is available. We wish to thank you. in advance. for your anticipated co-operation herein. Yours very truly, SISKIND. CROMARTY G. A. Richardson GAR:jbb 6 RECEPTION AND ENTERTAINMENT COMMITTEE REPORT December Session, 1987 F'IRST REPORT To the Warden and Members of the Elgin County Council, The Reception and Entertainment Committee reports as fallows-: 1. That the 1988 Warden's Banquet be held in St. Anne's Parish Centre on Friday, November 11th, 1988. 2. That the 1988 County Golf Day be held on Thursday, July 14th, 1988 at the Pleasant Valley Golf Club and arrange- ments be made by the Chairman fora closed tee from 10:00 A.M. to 1:00 P.M. 3. That we recommend that each year the retiring Chairman of the Reception and Entertainment Committee make the necessary arrangements and be Chairman for the noon luncheon in December. ALL of which is respectfully submitted. ~. tI e.J2.;i;:/ O. V. Chute, - I~ Chairman. ~(4 DEe I 0 1987 27 SOCIAL SERVICES COMMITTEE REPORT December Sess~on, 1987 FIRST REPORT To the Warden and Members of the Elgin County Council, The Social Services Committee reports as follows: 1. That the resolution from the Town of Gore Bay (Corre- spondence #1) be endorsed. 2. reply to that the That the Director of Social Services be requested to Marietta Roberts' letter dated November 30, 1987 and letter then be filed. ALL of which is respectfully submitted. ~ i r?'~~~ (} Fi~r, airman~l'~ OEe I 0 1987 M _ Bankof Montreal Municipal By-law for Current Expenditures Municipality of ELGIN BY-LAW No. 87-55 WHEREAS lhe Counc:il of ,".Corporation deems it neeesserv to barr_1M sum of ------------------ FIVE MILLION__________________ xx/lOO dollll'$ 10 meet. untilltletuas_collected.th.CIIITeM~oflheCorDonatlonfortheyMl'; ANO WHEREAS ~ lotaI of amounts previously bom:lwed under Section 189 of the Munir;ioal Ace that have f1Ol: been repeid is -l:UL. dollars.. AND WHEREAS Ih. amoum of the ~imced revenues of the ~ a. set out in the estim.MelJ adoilrecl for the CUTfOJlllyear and not yet collecledlar, if the ~IM neve not vet been adopted. the .maul'll mille estirnsredf1MlllUeloftlleCollloraliorlessetforthintheestimlre.adoDt<<lfOl'the.natPf1ll*fingyearllW.. FOURTEEN MILLION, NINE HUNDRED AND SEVENTEEN is .--THOUSAND SIX HUNDRED AND SEVENTY - FOUR_______yy I 1 nn dollars: AND WHEREAS lhe amount to""~ underthNbyl_andlhltamountsof borrowingathet/l_ nocbeenr<<*ddoesnotinthe~elCCeld7O%oflhltuncollecleclbelarll:eofthe...nnatedr_esd the CorporetionQ see outatlove. BE IT THEREFORE ENACTEOby the said CouriciI as follows: 111 TheHI!lId and IheTreastftl'~ ~!S.~*'ltIoriadMbeMlfOf theCorpomionto borrow from lime 10 limlt. by w.,of ~ naN. from Bank of Manrrat. a 5IIll'tOfSUI'N notucaeding in the aggregate______________'-FlVE MILLION-_____________-xY/IOO dcllm !a"-.lU'Itilthe__coIlected.lheCl,ll'Nfttnoendl'blnlsafthe~flll'thlrV-. ;nclucfingt'- amaum.requiredfarthe~mentianlldln~"lafthll~Sectlanl89.andtogiYe.anbehalfaf lheCOf1'lll'll1lan.lOthes.nlr:a~noteor~ s-.dwith ttleCQrJlOnlNlllllllandslgMdby1MrYlfor lhemooeyssoborrl:lw.:lwithln_atllratllClClt~ ...2lDl!E...per_oerllllrlllm,wtIlc:hlllllW'be P8id.in8dYllnceara~. 121 All sums ~from IheSlid a..k..forany Oft all of lhe ~memioned in me Slid SecIion 189. shall. wilhimeresl m.eon. bead1argeuQOn thawholeaf the rwenueaaf the Corpanllian for 1heeunent ye.lH1dflll'afI.orecer:tingyear!l. aslniwh8n 5Udtrevenu__received. 131 The Treasurer ill hotraby aulhorked and directed to aooIv in oavment of aP sums borrowed OUr$UaIlt talheau1horirvofttrisB....I_.aswell8Salathersumsbantrwedinttlisyeetandanv~year!l.Jromthesaid Benk flll'anv or all of tha purposes mantioMd in theSBid Section 189. tagatherwithirrtlltllStthereon. au of the manavs '-'- coIleeted or received an aecoum llI' mIlized in respect of the l8llealavi8d for lhacurrent YlIlII' and preceding v-. andd of the InOIllI'/ScoIIactedorreceived IrQm anv ather soun:a. wtlich mavlawfullv be aooliad for such putpOSI'. ~this 10th davaf DAcp.mhA't:" 19...a.1..- ~~;t~, w...._ ~--c.'e..G.~ 0... Q ~t~ 29 COUNTY OF ELGIN By-Law No. B7-56 "BEING A BY-LAW TO ESTABLISH THE REMUNERATION TO BE PAID TO MEMBERS OF THE LAND DIVISION COMMITTEE." WHEREAS By-Law No. 85-61 appoints members to the Elgin County Land Division Committee in addition to establishing the remuneration paid~ and WHEREAS it is deemed advisable to alter the rate of remuneration. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That Paragraph 2 of By-Law No. 85~61 be deleted and the fOllowing substituted: (2) That the members of the Land Division Committee be paid the following remuneration for attending meetings of the said Committee - (al In attending a meeting of the Committee, when the said meeting is over three (3) hours in duration - S81.00. (b) In attending a meeting of the Committee, when the said meeting is three (3) hours or less in duration - $52.00. (cl In addition to the above remuneration, each member shall be paid the same rate for each mile/kilometre necessarily travelled in attending such meetings, as established for the use of personal vehicles for County business. 2. That By-Law No. 87-8 be, and the same is hereby repealed. 3. That this By-Law become effective January 1st, 1988. READ a first time this 10th day of December, 1987. READ a second time this 10th day of December, 1987. READ a third time and finally passed this.10th day of December, 1987. -=--- ,. .>"...-.. G. C. Leverton, Clerk. &~ Md.~ .. W. A. Mtrtyn, Warden. o COUNTY OF ELGIN By-Law No. 87-57 "A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE DECEMBER SESSION, 1987. " WHEREAS by Section 9 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers af a municipal corporation are to be exercised by its council: and WHEREAS by Subsection 1 of Section 103 of The Municipal Act. being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of every Council are to be exercised by By-Law: and WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law. NOW THEREFORE the Municipal CouDcil of the Corpora- tion of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the Corpora- tion of the County of Elgin in respect of each recommendation contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meet- ings held during the December 1987 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 10th day of December, 1987. READ a second time this 10th day of December, 1987. READ a third time and finally passed this 10th day of December, 1987. ~ )4.,.... G. C. Leverton, Clerk. 4drhl:'~' " W. A. M ty. Warden. 31 January Session - First Day Wednesday, the 20th day of January, 1988 The E~gin County Council met this day at th~ Administration Building, at 10;00 A.M. in accordance with adjournment. The Warden in the Chair. ROLL CALL - Al.l Members present except; Deputy Reeve Wakaling Reeve McCann . Reeve Bradfield (arrived 10:09 A.M.). Moved by Reeve Perovich Seconded by Reeve Willsey That the minutes of the December 1987 Session of the Elgin County Council be adopted. - Carried. COMHJ:TTEE COMMONICA'rIONS COUNTY GOVERNMENT' COMMITTEE 1. Ministry of Municipal. Affairs with a notice re; a seminar on the Provincial Offences Act to be held in London, January 28th~ 1988. 2. Warden Walter Spence nth request to have Elgin implement a fox bounty. 3. University of Western Ontario asking if Council would like them to cont:inue making an annual. visit. 4. Sam L. Cureatz. M.P.P.. Durham East. with copy of a proposed bill entitled -Municipal Council Retirement Allowance Act. 1987-. 5. Federation of Canadian Municipalities with request for member- ship. COUNTY ROADS COMMI'l"I'EE. 1. Ontario Energy Board with a Model Gas Franchise Agreement and copy of Franchise Handbook. 2. Township of Malahide with copy of a letter to Mr. John Matisko re: a culvert on a County road. HOMES FOR SENIOR CITIZENS COMMITTEE 1. Thames Valley District Health Council with a draft proposal for a Regional Geriatric Assessment Unit for the area. as required by the Minister of Health. PERSONNEL COMMITTEE 1. The Hospital for Sick Children Foundation with a request to have the County solicit donations from their employees. 2. The Ontario Municipal Management Development Board with request for membership. PROPER'l"Y COMMITTEE 1. Keith to. McIntyre expressing his opposition to the sale of the Court House as a descendant of Benjamin Drake. SOCIAL SERVICES COMMITTEE 1. Young Women's Christ.ian Association with request to renew the per diem contract for Women's Place. - 2 - SOCIAL SERVICES COMMITTEE - continued 2. J.O.J. Toddler-Preschool Resource Centre advising that effective November 30th, 1987, they own Genevieve's Licensed Day Care Centre. 3. Para-Med Health Services Inc. with request for a 6% increase to $8.00 per hour. 4. Aylmer Day Care Centre Ltd., Ostrander Nursery School and St. Thomas Day Nursery with request for increase in per diem. ~ 1. Marietta Roberts, M.P.P.. acknowledging receipt of Council's resolution re: future of County Court Faci.lity~ 2. City of St. Thomas advising that the following are the City's representatives on the Liaison Committee: Mayor Janet Golding Alderman Bill TOpping Ald8J:1M.D. Gord Campbell. 3. TownShip of MaJ.ah1de with copy of 1988 Flood Emergency Plan. 4. Fami1.y and Children's Services of St. Thomas and Elgin with copy of AJ.location. of Children in Care and financial statement for the month of November 1987. 5. Ministry of Nattiral Resources advising of the dates and loca- tions of thei.r Pisheries L:iaison workshops. 6. County of Essex. advising that Reeve Carl Gibb was elected Warden and his banquet will be November 18, 1988. 7. County of Huron advising that Reeve Robert M. Bell was eJ.ected Warden and his banquet will be NoveUlber4, 1988. 8. Rita DeWild with appreciation for County SCholarship (Ridgetown College) . 9. County of Lambton advising that the Warden's Picnic will be held June 3, 1988 and Banquet November 19, 1983 to honour Mr. Fred Thomas. 10. City of Toronto advising of the formation of a Residents' Liaison Committee on AsS8Ssm~ Reform. 11. County of Middlesex advising that the Warden' s Banquet will be held November 18, 1988. 12. County of Oxford advising thatthei.r Warden' s Banquet has been rescheduled for October 29, 1988. 13. County of Kent advising that Reeve Walter Spence was elected Warden and his banquet will. beheld November 12, 1988. 14. Minister of Natural Resources with approval to change the regulatory flood standard for all. watersheds within the jur:1sdiction of the Long Point Region Conservation Authority to the 100. Year Flood. 15. John Wise, M.P., with copy of order to! allow the CP Rail to abandon the Port Burwell Subdivision. 16. Ontario Good Roads Association with information on Animal Conference. 17. From the fol~owing with copies of endorsement re: the .county resolution re: the proposal to remove Registry Office and Justice facilities from E~gin CountYt . (1) Town of Aylmer (-4) vUlage?f Port Stanley (2) TownShip of Malahide (5) Townshipi of Baybam (3) Perth Credit Control (6) City of St. Thomas (1) Township; of YartnOuth. 33 _ 3 - County Council, January Session, 1988 FILED - continued 18. Warden, County of Lambton. advising that a resolution was passed reinstating a $15.00 fox bounty, subject to the surrounding eight counties doing the same until December 31, 1988. 19. A. J. van Kasteren with appreciation for flowers when in hospi- tal. Moved by Deputy Reeve Mezenberg Seconded by Deputy Reeve Chute That the disposition of the Communications ma~ed previously, and those presented today, be approved as follows: County Government Co~ttee - #1-5 inclusive County Roads Committee - 11-2 inclusive Homes for Senior Citizens Committee - #1 Personnel Committee - #1-2 inclusive Property Committee - #1 Social Services Committee #1-4 inclusive Filed - U-19 inclusive County Council - il-18 inclusive. - Carried ~ A delegation from the Select Committee on 9.1.1 System composed of Mayor Janet Golding; Mr. R. A. Barrett, Administrator; Dr. J. Head. Pre-Hospita~ Care Committee, and Mr. Chris cassidy, Bell Telephone, were present as previously arranged. It was moved by Reeve Stewart that the delegation be now heard. Mayor Golding introduced Dr. Head wbo explained the concept and distributed written information on the 9.1.1 System for emergencies. He explained that the costs were an unknown factor at the present t1me and can vary from cents. to $5-6 per person. He answered questions from the Members of councll and Warden Martyn. on a motion of Reeve Neukmlm and Deputy Reeve Pearson. referred the matter to the County Government Committee for review. If the County was interested in participating, they would like to have two representatives from the County to sit on the Committee. FIRST REpORT - COUNTY GOvERNMENT COMMITTEE (mailed) Moved by Reeve Black Seconded by Deputy Reeve Campbell That the First Report of the County Government Committee be adopted. - Carried. FIRST REPORT - COUNTY LIBRARY COMMITTEE (ma~ed) Moved by Reeve Pearson Seconded by Deputy Reeve Mi~~ That the First Report of the County Library CoItu'Dittee be adopted. AD amendment was - Moved by Reeve Bradfield Seconded by Reeve Perovich That the last two sentences in Item 13 of the First Report of the County Library Committee be deleted. Reeve Pearson requested a recorded vote. ~ _ Perovich 2. Chute, Bradfield. TOTAL VOTES - 4. NAYS - He%enberg. Ford. Campbell. Marr 2, Lyle 2. Martyn 2, Millman 2, Neukamm 2, van Kasteren 2, Stewart 2, wi~lsey, DeKraker, Pearson 2, Schaper 2. Emerson. Hodgson. Purcel~, Lavereau, Black. Fischer. TOTAL VOTES - 29. MOTION DEFEATED. The ori.ginal Report was then voted upon and Carri.ed. ~ - 4 - FIRST REPORT - COUNTY ROADS COMMITTEE (mai~ed) Moved by Reeve Stewart Seconded by Reeve Purcell That the First Report of the County Roads Committee be adopted. - Carried. SECOND REPORT - COUNTY ROADS COMMITTEE The Second Report of the County Roads Committee was presented by Reeve Stewart and adopted on Motion of Reeve Stewart and Reeve Neukamm. FIRST REPORT' - HOMES FOR SENIOR CITIZENS COMMITTEE (mailed) Moved by Reeve Ford Seconded by Deputy Reeve DeKraker That the First Report of the Homes for Senior Citui8ns Committee be adopted. Cons;f.derable discussion was held on the matter of public hearJ.ngs by consuJ.tants for the Feasibility Study and the option to pUl:'chase the property in Dutton. Reeve Black requested some assurance that at least three public hearings would be held by the consultant in the west end. The motion to adopt the Report was put and adopted. Moved by Reeve Emerson Seconded by Reeve Stewart That the matter of the three sites considered for the proposed location of a Home in the west end of the County be discussed in Committee Of The Whole. - Carried. FIRST REPORT - PERSONNEL COHMI:TTEE (malled) Moved by Reeve Neukamm Seconded by Reeve Pureell That the First Report of the personne~ Committee be adopted. - Carried. Moved by Reeve Black Seconded. by Reeve Fischer That February 18th, 1988 at l~OO P.M. be set to hear grant applica- tions only. - Carried. Moved by Reeve Eme:rson Seconded by Deputy Reeve Chute That the Warden be authorized to add any organizations or ind:ivid- uals requesting a grant to the ones being asked to attend the Grant Session. Carried. Warden Martyn advised that he had been asked to Arthur Voaden Secondary School to give the address at their mock parliament on the morning of February 18th. Moved. by Reeve Fischer Seconded. by Reeve Black That the Warden and Clerk be authorized. to submit to the Ministry of Transportation and Communications a petition for subsidy for the County of Elgin showing the Road. Expenditure on the County of Elgin Road System for the period January 1, 1987 to December 31, 1987. - Carried. 35 _ 5 - County Counc~l. January Session, 1988 The Clerk obtained the names of the Members of Council who would like a preferred rate card for hotels in Toronto, issued through A.M.O. COUNCIL COMMUNICATIONS 1. Tillsonburg District Memorial Hospital with a copy of a letter to the Treasurer of The Regional Municipality of Ha.ldimand-Norfolk re: municipal contribution towards capital projects. 2. Ontario Trappers Association with comments on the rabies prob- lem in Southern Ontario arid the possibility of placing a bounty on fox. 3. Village of West Lome with a copy of a motion object:ing to the proposed site of the new County Home. 4. Ark II, Windsor Chapter, requesting that Ontario Counties con- sider promoting the ~unizing of all domestic animals, and work with the Ministry of Natural. Resources, to control and eliminate wi~d~ife rabies, and not impose a fox bounty_ 5. City of St. Thomas nominating Mrs. Doris M.cNaughton as the City's representative on the Elgin County Pioneer Museum Board. 6. CUSO with request for contribution. 7. United Nations Association in Canada with request for donation. 8. Multiple Sclerosis Society of Canada with request for donation. 9. The Canadian Nationa1 Institute for the Blind with request for a grant. 10. The Elgin-St. Thomas Health Unit advising tbat the plumbing inspection program wLll be discontinued. 11. A.M.O. with request for membership. 12. Village of Dutton with copy of a letter to the Ministry of Hea~th requesting instructions on how to appeal decision reI Dr. Voan' s app~ication for Landed Immigrant Status. 13. The Elgin-St. Thomas Health Unit with copy of auditor's state- ment for the year ending December 31, 1986. 14. Oxfam-Canada with request for a donation. 15. Ontario HydrO asking for representatives to assist in their study. to locate new transmission facilities west and southwest of LondoD. 16. Ministry of Education with -News Re~ease-rel bill to change method of the apportionment of trustee representation on Ontario Boards. 17. Minister of Municipal Affairs with copy of first reading of a Bil~ to Amend The Municipal E~ections Act and The Assessment Act. 18. AyLmer and East Elgin Agricultural Society expressing apprecia- tion for the 1987 grant and asking for continued funding in 1988. Moved by Deputy Reeve Mezenberg Seconded by Reeve Ford That the County request the Ministry of Natural. Resources to con- sider the placing of a vaccine drop as a means of controlling rabies in E~gin County. - Carried. - 6 - Moved by Reeve Lavereau Seconded by Reeve Ford That Mrs. Doris McNaughton be the City of St. Thomas representative on the Elgin County Pioneer Museum Board for 1988, 1989 and 1990. - Carried. Moved by Reeve Marr Seconded by Reeve Emerson That the following Correspondence be tabled to the Grant Sessi.on: #6 cuso #7 United Nations Association in Canada #8 Multiple Sclerosis Society of Canada #9 The Canadian National. Institute for the Blind #14 OXfam-Canada #18 Ay1mer and East Elgin Agricultural society. - Carried. Moved by Deputy Reeve Campbell Seconded by Deputy Reeve Lyle That membership betaken out in the Association of Municipalities of Ontario at a cost of $1,763.75. - Carried.. Moved by Reeve Purcell Seconded by Deputy Reeve Campbell 'l'ha.t the Warden and Clerk be authorized to write our M.P.P. and the Ontario Ministry of Heal. th requesting that they assist the Municipality of Dutton with approval. of the .Certified Job OfferD for Dr. Voon and that they continue the. process of .Underserviced Area. separate from that consideration. - Carried. Moved by Deputy Reeve van ltasteren Seconded by Deputy Reeve DeKraker That Counci1 Communications numbered 1. 2. 3, 4, 10. 13. 15, 16 and 17 be filed. - Carried. Moved by Reeve Marr Seconded by Reeve Purcell That as the hour is now 12 o' clock noon. we continue on to conclude the business at hand. - Carried. Moved by Deputy Reeve M.illman Seconded by Deputy Reeve Campbell That we do now adjourn (12:01 P.M.) to meet again on January 20th, 1988 at 1:30 P.M. - Carried. Council re-convened at 1:44 P.M. Moved by Deputy Reeve Schaper Seconded by Deputy Reeve Lyle That we go into a Committee Of The Whole. Carried. 37 _ 7 _ County Council, January Session, 1988 Warden Martyn named Reeve Marr as Chairman. The Committee rose without reporting. Moved by Reeve Emerson Seconded by Reeve Stewart That we do now adjourn (3:29 P.M.) to meet again at 4:00 P.M. on Wednesday, January 20th, 1988. - Carried. Council re-convened at 4:51 P.M. ROLL CALL - All Members present except: Deputy Reeve Wake ling Reeve Fischer. SECOND REPORT - COUNTY UBRARY COMMITTEE The Second Report of the County Library Committee was presented by Reeve Pearson and adopted on motion of Reeve Pearson and Deputy Reeve MilLman. FIRST REPORT - SOCIAL SERVICES COMMITTEE The First Report of-the Social Services Committee was presented by Reeve Bodgson and adopted on motion of Reeve Hodgson and Reeve ~urcell. SECOND REPORT - HOHES FOR SENIOR CITIZENS COMMITTEE The Second Report of the Homes for Senior Citizens Committee was presented by Reeve Ford and adopted on motion of Reeve Ford and Reeve Perovich. SECOND REPORT - PERSONNEL COMMITTEE The Second Report of the Personne~ Committee was presented by Reeve Neukamm and adopted on mOtion of Reeve Neukamm and Reeve Bradfie~d. FIRST REPORT - PROPERTY COMMITTEE The First Report of the Property Committee was presented by Reeve Bodgson and adopted on motion of Reeve Hodgson and Reeve Lavereau. Moved by Reeve Wi~lsey Seconded by Deputy Reeve Campbell That By-Law No. 88-1 -Being a By-Law to Authorize the Warden and the Clerk to Sign a Standard Elgin County Library Municipal Lease with the Vil~age of Spri.ngfie~d. be read a fi.rst time. - Carried. Moved by Reeve Neukamm Seconded by Deputy Reave Chute That By-Law No. 88-1 be read a second time. - Carried. Moved by Reeve Ford Seconded by Deputy Reeve Lyle That By-Law No. 88-1 be read a thi.rd time and final!.y passed. Carried. - 8 - Moved by Reeve Black Seconded by Deputy Reeve Mezenberq That By-Law No. 88-2 -Being a By-Law to Authorize the Warden and the Clerk to Sign a Standard Elgin County Library Municipal Lease with the Village of West Lorne- be read a first time. - Carried. Moved by Reeve Ford Seconded by Deputy Reeve Mezenberg That By-Law No. 88-2 be read a second time. - Carried. Moved by Reeve Mar%' Seconded by Reeve Black That By-Law No. 88-2 be read a third tiIDe and final.ly passed. - Carried. Moved by Reeve Lavereau Seconded by Reeve Perovich That By-Law No. 88-3 -Being a By-Law to Authorize the Warden and the Clerk to Sign a Standard Elgin County Library Municipal. Lease with the Village of Rodney. be read a first ti.D1e. - Carried. Moved by Reeve Perovich Seconded by Reeve Lavereau That By-Law No. 88-3 be read a second time. - Carried. Moved by Reeve Lavereau Seconded by Reeve Perovich That By-Law No. 88-3 be read a third time and fina~~y passed. - Carried. Moved by Deputy Reeve Schaper Seconded by Reeve Hodgson That By-Law No. 88-4 -Being a By-Law to Establish Rates of Pay Etc. for Registered Nurses in the Homes for Senior Citizens- be read a first time. - Carried. Moved by Reeve Pearson Seconded by Reeve MCCann That By-Law No. 88-4 be read a second time. - Carried. Moved by Deputy Reeve Schaper Seconded by Reeve Bradfield That By-Law No. 88-4 be read a third tiJDe and finally passed. Carried. 39 - 9 - County Council, January Session, 1988 Moved by Reeve Hodgson Seconded by Reeve McCann That By-Law No. 88-5 -A By-Law to Authorize the Expropriation of Land for the Purpose of Widening and Improving County Roads. be read a first time. - Carried. Moved by Deputy Reeve van Kasteren Seconded by Deputy Reeve Schaper That By-Law No. 88-5 be read a second time. - Carried. Moved by Reeve McCann Seconded by Reeve Hodgson That By-taw No. 88-5 be read a third time and finally passed. - Carried. Moved by Deputy Reeve DeKraker Seconded by Reeve Pearson That By-Law No. 88-6 -Being a By-Law to Authorize the Warden and the Clerk to Execute an Agreement Between the corporation of the County of Elgin and the Corporation of the County of Kent Respecting Ha.i.n- tenance and Repal.r of Boundary Roads. be read a first time. - Carried. Moved by Reeve Stewart Seconded by Deputy Reeve DeKraker That By-Law No. 88-6 be read a second time. - Carried. Moved by Reeve Willsey Seconded by Deputy Reeve DeKraker That By-Law No. 88-6 be read a thl.rd time and finall.y passed. - Carried. Moved by Reeve Pearson Seconded by Reeve Stewart That By-Law No. 88-7 -A By-Law to ConfUm Proceedings of the Munici- pal. Council of the Corporation of the County of Elgin at the January Session, 1988- be read a fl.rst time. - Carried. Moved by Reeve Stewart Seconded by Deputy Reeve DeKraker That By-Law No. 88-7 be read a second time. - Carried. Moved by Deputy Reeve OeKraker Seconded by Reeve Willsey That By-Law No. 88-7 be read a third time and final.l.y passed. - Carried. - 10 - Moved by Reeve Emerson Seconded by Reeve Marr That we do now adjourn (5:17 P.M.) to meet again on February 17th, 1988 at 10:00 A.M. -Carried. ~ ~..--~ ~ G C. Leverton. . Clerk. W:-X:-Martyn . Warden. 41 COUNTY GOVERNMENT COMMITTEE REPORT January Session. 1988 F'IRST REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows~ 1. That for 1988 we recommend the following list be eligible conventions for attendance: 1. Rural (ROMA) Section of A.M.O. Annual Meeting and Conference Royal York Hotel, Toronto, Ontario February 7th, 8th, 9th and 10th 2. Ontario Good Roads Association Annual Convention Royal York Hotel, Toronto, Ontario February 21st, 22nd, 23rd and 24th 3. Ontario Municipal Social Services Association Annual Meeting and Convention Holiday Inn, Sudbury. Ontario June 12tb, 13th, 14th and 15th 4. Association of Municipalities of Ontario Annual Meeting and Conference Tentatively - Royal York Hotel, Toronto, Ontario August 21st, 22nd, 23rd and 24th 5. Ontario Association of Non Profit Homes for Seniors Annual Meeting and Convention Harbour Castle, Toronto, Ontario September 14th, 15th and 16th 6. Roads and Transportation Association of Canada Annual Conference Halifax, Nova Scotia September 26th, 27th, 28th and 29th 7. {ACROl County and Regional Section of A.M.O. Annual Conference Guelph, Ontario October 2nd, 3rd,_4th and 5th 8. Canadian Library Association Halifax, Nova Scotia June 16th, 17th, 18th, 19th, 20th and 21st 9. Ontario Library Association Royal York Hotel, Toronto, Ontario November 3rd, 4th and 5th 10. Ontario Museum Association Peterborough, Ontario Tentatively - third weekend in October and the option of having a hospitality suite at any of them be left to the discretion of the Warden. 2. That we recommend that until the commitment to the St. Thomas-Elgin General Hospital is paid off, the County not consider contributing to any additional capital expenditures far hospitals and prior to this time {1991l the County Govern- ment Committee recommend same policy for hospital grants in the future. - 2 - 3. That the resolution from the City of Barrie rel the contribution by the Province to hospital capital expenditures be endorsed and the Province be requested to contribute 80%. 4. That Mr. Charles Stafford, Tree Commissioner and Weed Inspector, be authorized to attend a Provincial Offences Act Seminar, to be held in London, at the Lamplighter Inn, on January 28th, 1988, and that he be reimbursed for the usual expenses. 5. That the request for a county fox bounty from the County of Kent be filed as we do not feel this to be an effec- tive control. 6. Ontario Session That we recommend that the University of Western be requested to attend County Council at the January of the first: year of the Council' s three-year term. 7. That Correspondence #4 and 5 be filed. ALL of which is respectfully submitted. , ; /.~ I., ' L C. I. Black-, Chairman. U/.",-,'" ,-- " ". 4Z111(cJ;=- JAM 20 IIll8 43 LIBRARY COMMITTEE REPORT January Session 1988 To the Warden and Members oC Elgin County Council, The Library Committee reports as Collows: 1. That Deputy Reeve Wake1ing is the Vice-Chairman of the Elgin County Library Committee Cor 1988. 2. That subject to budget approval. the Elgin County Library Committee approves ot the participation of the County Library in the OLe five year plan, in principal. 3. That the Elgin County Library Committee wishes to thank the Council of Port Burwell for their interest in a new library. The Committee wants to make it clear that untU the CrO$llman report is finished there will be no new libraries built In Elgin. The Committee has agreed that only one new facility will be built pel' term ot Council (3 years). 4. That a by-law authorizing the Warden and the Clerk to sign a lease with the Springfield Council be prepared. 5. That a by-laW 8uthol'iziitgthe Warden and Clerk to sign a lease with the West Lome Council be prepated., 6. That a by-law authorizing the Warden and the Clerk to sign a lease with the ROdney Council be prepared. ALL of which is respectfully submitted. ~ ::::,.. ~ Don H. Pearson. Chairman. ~~ JAN 20 Ill3Il COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT JANUARY SESSION 1988 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD COMMITTEE REPORTS AS FOllOWS: I. County Road 1#45 at the Kettle Creek Culverts. Soutl1wold Township was reopened to traffic last week. A considerable amount of work remains to be done in the Spring including the completion of the slopes. trimming, placement of top soil, erection of guide rail, drainage work and asphalt paving. Some of the excess fill dirt may have to be moved to another location. WE RECO""END: l. That a resolution be pass8d authorizing the Warden and Clel'" to submit to the Ministry of Transportation. a petition for subsidy for road expenditures made by the County of Elgin on the Count~1 road system from January I, 1987 to December 31. 1987. 2. That the County Road COllll\ittee act as the COllIRittee for the following purposes: (a) Solid and liquid Waste Disposal. (b) ~squito Control for the Prevention of Encephalitis. (c) Lake Erie Erosion~ 3. That the membership fees for tile Ontario Good Roads Association and the Roads and Transportation Association of Canada be paid. 4. That the County's representative on the St. Thomas Suburban Road COIIIIIiss10n, Mr. Albert Auckiand be authorized to attend: (a) The Ontario Good Roads Association Convention with the usual Convention expenses paid. (hI The Suburban Road Comission Association of Ontario Executive Meetings and the Annual Meeting of the Suburban Road Conrnission of Ontario with mileage and other expenses as occasioned also being paid. Continued . . . 45 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT - JANUARY SESSION [988 PAGE 2. 5. That the honorarium for the County's member on the St. Thomas Suburban Road Commission (Mr. Albert Auckland) be $175.00 for the period of February t. 1988 to January 31. 1989 being the same as in previOUS years. 6. That a by-law be passed authOrizing the Warden and Clerk to Sign plans expropriating land for widening road allowances as required in 1988. 7. That a by-law be passed authorizing the Wan:len and Clerk to sign an agreement with the County of Kent for the maintenance of Elgin County Road 1#7 and a portion of Elgin County Road 1#4 being the Townline Road between the Counties of Kent and Elgin. 8~ That a by-law be passed authorizing the Warden and Clerk to signa" agreement with the Region of Haldfmand-Horfolk for the maintenance of County Road 1#55 from Elgin County Road 1#38 to Elgin County Road 1#42 being the Town I tne Road between the County of Elgin and the Region of Haldimand-Norfolk. All OF WHICH IS RESPECTFUllY SUBMITTED ~~~-q~,:r; CHAIRMAN ~4 " JAN 20 1988 COUNTY OF ELGIN ROAD COMMITTEE SECOND REPORT JANUARY SESSION 1988 To THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD COlf4ITTEE REPORTS AS FOLLOWS: 1. We have been advised by Armtec Incorporated of Guelph (successor to Armco Canada manufacturers of soil steel structures used by the County of Elgin) that they have investigated and inspected various soil steel structures on Elgin County roads. They have rated the structures from 'A' to 'E' with 'E' being a failure. Their ratings are as follows: (.) Patter-sons. Road 1#30. Yannouth Township - Rating 'E' (Failed) (b) Port Talbot. Road '16 - Rating '0' (e) !Cettle Creek. Road 1#45 - Rating to' (d) Van Ord~r. Road 142 East of Port Burwell - Rating '0' Since the wr-tting of the report the County. of Elgin has made ret/air-s to the Kettle Creek structures on Road 145 and has opened It to traffic. As these inspections were made last Fail apparently from shore (without benefit of a boat) your Comittee feels that further Investigations are reQuired. We have author-ized the Engineer to engage the finn of Golder Associates (who have assisted with the repairs on the !Cettle Creek. structures on Road 1#45) to assist us with further investigations. We have also requested and are receiving advice from the Structures Branch of the Ministry of Transportation. We have authorized an extensive measurement and monitoring programme of these structures by Golder Associates and to be done by County forces. We are not only monitoring the Port Talbot Culverts and the Van Order Culvert but have also authortzed the monitoring of the Kettle Creek Culvert on Road *52 at the Da1ewood reservoir in Yannouth Township and three TownShip structures (Fleming Creek in Concessions 111 and IV, Township of Aldborough. the Hooley Bridge on Talbot Creek. Concessions IX and X. Township of [Junwich and the Latimer Continued . . . 47 COUNTY OF ELGIN ROAD COMMITTEE SECOND REPORT - JANUARY SESSION 1988 PAGE 2. Bridge on Dodds Creek in Lot 26" Concession IV, Township of South....old Some monitoring has already been done and it is hoped to complete the monitoring during periodS of freeze up as it would be extremely difficult to do it properly from a boat. Testing of granular backfill materials may also be required at various structures in the Spring to ascertain whether or not serious distress exists. In light of the serious flaws reported by Annteclncorporated. both the Port Talbot and the Van Order Culverts are under constant inspection. Infonnation from various government sources in Ontario and the United States has again been solicited. 2. lie have authorized the purCRase from the Frank Cowan Company Limited an Environmental Policy covering the County and its employees from environmental rIsk to a maximum of $t.OOO.OOO per occurrence and $2.000.000 aggregate limit per insurance year. subject to a self insured retention of $5.000 and an annual penilium cost of $6.160 for all County operations. We have also increased the deductible portion of our property and owned automobile policies with the Frank Cowan Company Limited with respect to all buildings. contents and 1fcensed vehicles from our present deductible of $1.000 to a deductible of $2.500 per occurrence WE RECOMMEND: 1. That we take steps to close the Tates Bridge over the Thames River in Lot 7. Concession 'A' of the Broken Front. Township of Ounwich in conjunction with the County of Middlesex on a pennanent basis; and that the Clerk and Engineer be authorized to give notices to effect the closure and the necessary by-laws be passed by County Council to complete the closure taking into consideration the requirements of the Municipal Act, the Ministry of Transportation and the Ministry of the Environment. We have authorized the Engineer to hold a pUblic meeting to ascertain the enviornmental concerns of government agenCies and the pUblic in conjunction with this proposed closure. COUNTY OF ELGIN- ROAD COMMITTEE SECOND REPORT - JANUARY SESSION 1988 PAGE 3. The Engineer has also been authorized to take all the necessary steps to meet with the regulations of the Environmental Assessment Act, ALL OF WHICH IS RESPECTFULLY SUBMITTED ~~-/ U::"",,:f., - f CHAIRMAN ~4~ .JANao !l88 49 HOMES FOR SENIOR CITIZENS COMMITTEE REPORT January Session. 1988 FIRST REPORT To the Warden and Members of the Elgin County Council, The Homes for Senior Citizens Committee reports as follows: 1. THAT the Director/Administrator be authorized to pay the registration for seven staff members to attend the workshop on Alzheimers Disease January 29th and 30th 1988 at a cost of $15.00 per person. ALL of which is respectfully submitted. ("i)'/./" ~ A. K. Ford. Chairman ~-+ .JAN20 1981 PERSONNEL COMMITTEE REPORT January Session, 1988 FIRST REPORT To the Warden and Members of Elgin County Council, The Personnel Committee reports as follows~ 1. That we have. accepted the report on benefits presented by Mosey & Mosey Insurance Agency Ltd. and the increases/ decre~ses shown below: Employee Group Life Accidental Death and Dismemberment Long Term Disability Semi-Private Hospital Extended Health Care Dental Care reSUlting in an overall increase of 11.6%. No Ch~nge 14 % Increase No Change 26.2% Increase 15.8% Decrease 2. That we recommend that the fallowing positions be reclassified as follows: Caseworkers - Social Services - raise them from Level 7, Step 1 to Level 8, Step 1 Administrator - Social Services - raise him from Level 12, Step 3 to Level 13, Step 2 effective January 1st, 1988 and no change in the Steps for 1988. 3.. The review ofthl!l position of Office Co-Ordinator in the Roads Department has been completed and no change in posi- tion on the grid is reeommended. 4. That Correspondence #1 from The Hospital for Sick Children Foundation be filed. 5, That Correspondence #2 be filed. 6. That a position of Education Co-Ordinator be estab- lished in Level 9 for the Homes for the Aged. 7. That a Homes Support Co-Ordinator position be estab- lished in Level 5 for the Homes for the Aged. 8. That the position of Clerk-Receptionist for Elgin Manor be re-established on a part-time basis, 9. That the following constitute a Committee for the purpose of rating new Classifications and/or reviewing existing ones and make the necessary recommendations to the Personnel Committee: Warden Chairman of Personnel Committee Mr. Tom Crossman C~erk Department Head of employee involved. 10. That the Engineer has reported that as at December 31, 1987 he has 36\ days of overtime, accumulated prior to 1936, which, in accordance with the Personnel Committee Report adopted by County Council in September 1986, must be used by November 30th, 1988 or be forfeited. 51 - 2 - 11. That we recommend that the Registered Nurses in the Homes for the Aged be given an increase in the clothing allow- ance to $100.00 per annum and rotating shifts be paid 45c per hour shift premium, both effective January 1st, 1988 and a by- law be presented to County CouncIL. ALL of which is respectfully submitted. ,.~I~ c.. ~.a.-. E. Neukamm. Chairman. ~~ JAN 20 938 2 LIBRARY COMMITTEE REPORT January Session 1988 SECOND REPORT To the Warden and Members of Elgin County CounciL, The Library Committee reports as Cellows: 1. That the Library Committee recommends to County Council that Local 841 oC CUPE be recognized as a bargaining unit Cor part.time em~loyees regularly scheduled to work more than 10 hours per week. excluding the supervisors. 2. That a by-law be prepared authorizing the W8l'den and. the Clerk to sign a letter oC agreement with CUPE Local 841 reeognizing CUPE as the bargaining unit (Of' part-time Ubrary employees regularly scheduled to work mOl'e than 10 hours per week. ALL of which i~ respectfully submitted. ~ - Don H. Pearson, Chairman. ~~ JAN 20 I!Il8 53 SOCIAL SERVICES COMMITTEE REPORT January Session, 1988 FIRST REPORT To the Warden and Members of the Elgin County Council, The Social Services Committee reports as follows: 1. That we recommend that the County subsidize Women's Place for a period of twenty-one days for each abused woman and the~r children to a limit of $14,000 for 1988 and the per diem be increased from $26.25 to $28.00, effective January 1st. 1988, subject to the approval of the Ministry of Community and Social Services for subsidy purposes, and that a by-law be prepared to authorize the Warden and the Clerk to sign an agreement. 2. That we recommend that the Warden and the Clerk be authorized to sign an agreement for Day Nursery Care with J.O.J. Toddler-Preschool Resource Centre, Aylmer, effective December 1, 1987, with rates as shown below; Preschool Children - S16.00 per day Toddler Age - S17.00 per day which are subject to the approva~ of the Ministry of Community and Social Services for subsidy purposes. 3. That the request from Para-Med Health Services for an increase in the hourly rate, from S7.SS to S8.00, effective January 1st, 1988, for homemaking services be accepted, subject to the Ministry of Community and Socia! Services approval for subsidy purposes. 4. That we recommend that daily rates for Day Care Services for Aylmer Preschoo~ Day Care Centre, Ostrander Nursery School and the St. Thomas Day Nursery be increased as follows, effective January 1st, 1988, subject to the approval of the Ministry of Community and Social Services for subsidy purposes; Infants and Toddlers - from S19.00 to S20.00 per day Preschoolers - from $16.00 to S17.00 per day. ALL of which is respectfully submitted. ffi.'l()>)~ JAN 20 918 HOMES FOR SENIOR CITIZENS COMMITTEE REPORT January Session, 1988 SECOND REPORT To the Warden and Members of the Elgin County Council, The Homes for Senior Citizens Committee reports as follows: 1. That the Committee of Management recommend to the Personnel Committee that Hugh Christie assist in negotiating the collective agreement for the Homes and assist in rewording the contract and the cost be charged to the Homes budget. ALL of which is respectfully submitted. ~~ A. K.Ford, Chairman. ,&t1Jl-f- 'JANao IlIl8 55 PERSONNEL COMMITTEE REPORT January Session, 1988 SECOND REPORT To tne Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. County employees who receive compensation for over- time hours worked, under Section 4.50 of the Personnel Policy Manual, on the basis of. time off on an hour-for-hour basis, must liquidate the balance of all hours credited to them, as at December 31st each year, no later than March 31st of the follow- ing year. 2. That in accordance with the changes to the membership eligibility for the a.M.E.R.S. Plan, the Clerk is authorized to forward letters and the appropriate forma to all part time and/or casual employees who, over the past two calendar years, have worked over 700 hours or earned in excess of 35% of the Y.M.P.E. under the Canada Pension Plan, for their election to either join or complete a waiver of membership to the pension plan. 3. That the Personnel Committee recOmmends, effective Urunediately, all persons commencing employment with the County or who are presently working and subsequently transfer from full time to part time, or part time to full time, must attend personally at the office of the Clerk-Treasurer to complete all the necessary documentations re: benefits etc. It is under- stood that until tbis information is provided, their name will not be included on the payroll for the department concerned. 4. That we recommend that Mr. Hugh Christie be engaged to be included in the negotiations for the Union contracts for Elgin Manor and Terrace Lodge in order to obtain background for the wording of the new contracts and the costs be allocated to the Homes budgets. ALL of which is respectfully submitted. ~/~~ ~ E. Neukamm, Chairman. 4!L1 7l)c+ JAN 20 938 6 PROPERTY COMMITTEE REPORT January Session, 1988 FIRST REPORT To the Warden and Members of the E~gin County Council, The Property Committee reports as follows: 1. That we recommend that the Library be directed to store their material, from the Port Stanley Library and other buildings, on the fourth floor instead of the third, as we have a prospective tenant lOOking at the third floor, and this can avoid the possible necessity of handling it twice. 2. That Correspondence t1 be filed and Mr. McIntyre has been advised that County Council has already accepted an offer to purchase the Court House Block and is awaiting the decision of the courts to conclude the matter. 3. That the County has no objection to Mr. Tom Crossman entering an appea1 on the assessment for the Court House B10ck and he has been so advised. 4. Renovations to County Administration Buildinq 1. The Property Committee be authorized to proceed with plans and specifications as deemed necessary and engage such advisory personnel as deemed appropriate. 2. The actual renovation projects to be tendered. 3. The Property Committee be authorized to negotiate the necessary leases reflecting the tenants require- ments. 4. That County Counci1 include in the 1988 budget the necessary funds for the renovation projects. such funds may come .from the sale of the Court House or as directed by County Council. ALL of which is respectfully submitted. ~,#/ 4f4,----- J.w... gson. Cha: n. ,,&Ln!1a...r- JAN 20 W8 57 COUNTY OF ELGIN By-Law No. 88-1 "BEING A BY-LAW TO AUTHORIZE THE WARDEN AND THE CLERK TO SIGN A STANDARD ELGIN COUNTY LIBRARY MUNICIPAL LEASE WITH THE VILLAGE OF SPRINGFIELD." WHEREAS the terms under which facilities for County Library purposes are being provided by the Village of springfield have been reviewed and altered by.County Council: and WHEREAS the said Village has indicat.ed that they wish to provide facilities on the basis of the new terms and condi- tions. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That the Warden and the Clerk are hereby authorized to sigo the .Standard Elgin County Library Municipal Lease- with the Village of springfield to provide facilities for Library purposes. READ a first time this 20th day of January, 1988. READ a second time this 20th day of January, 1988. READ a third time and finally passed this 20th day of January. 1988. ~~ ,-<~ G. C. Leverton,_ Clerk. .&"/ll1;r:1 w. A. tyn Warden. COUNTY OF ELGIN By-Law No. 88-2 "8EING A BY-LAW TO AUTHORIZE THE WARDEN AND THE CLERK TO SIGN A STANDARD ELGIN COUNTY LIBRARY MUNICIPAL LEASE WITH THE VILLAGE OF WEST LORNE." WHEREAS the terms under which facilities for County Library purposes are being provided by the Village of West Lorne have been reviewed and altered by County Council; and WHEREAS the said. Village has indicated that they wish to provide facilities on the basis of the new terms and condi- tions. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That the Warden and the Clerk are hereby authorized to sign the .Standard Elgin County Library Municipal Lease- with the Village of West Lorne to provide facilities for Library purposes. READ a first time this 20th day of January, 1988. READ a second time this 20th day of January, 1988. READ a third time and finally passed this 20th day of January, 1988. .-d':< ~, _<..,..r;.,..... G. C. Leverton, C1erk. Af"<-d ~'4- W. A. .Mar yn. Warden. 59 COUNTY OF ELGIN By-Law No. BB- 3 "BEING A BY-LAW TO AUTHORIZE THE WARDEN AND THE CLERK TO SIGN A STANDARD ELGIN COUNTY LIBRARY MUNICIPAL LEASE WITH THE VILLAGE OF ROONEY." WHEREAS the terms under which facilities for County Library purposes are being provided by the Village of Rodney have been reviewed and altered by County Council: and WHEREAS the said Village has indicated that they wish to provide facilities on the basis of the new terms and condi- tions. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That the Warden and the Clerk are hereby authorized to sign the .Standard Elgin County Library Municipal Lease- with the Village of Rodney to provide facilities for Library purposes. READ a first time this 20th day of January, 1988. READ a second time this 20th day of January, 1988. READ a third time and finally passed this 20th day of January, 1988. ~~~ G. C. Leverton, Clerk. ~ 1r. ~ ,-,,/ " W'. A. M tyn, Ward n. COUNTY OF ELGIN By-Law No. BB-4 "BEING A BY-LAW TO ESTABLISH RATES OF PAY ETC. FOR REGISTERED NURSES IN THE HOMES FOR SENIOR CITIZENS." WHEREAS it is deemed advisab~e to establish hourly rates of pay for Registered Nurses employed in the Homes for Senior Citizens as well as clothing allowance. NOW THEREFORE the following rates be established; I. Effective January 1st. 1987 ~ START .!.2!...!!..:. $14.20 hr. $14.75 hr. 2ND YR. $15.44 hr. ~ $16.12 hr. 4TH YR. $16.80 hr. To compute years of service for part time staff in order to advance to the next step in the grid, 1,880 hours worked equals one year. 2. Effective January 1st, 1988 - CLOTHING ALLOWANCE An annual clothing allowance of S100.00 will be paid, in equal quarterly payments of $25.00. 3. Registered Nurses required to work rotating shifts, the major portion of which falls between 3:00 P.M. and 7:00 A.M. will be paid forty-five (45~J cents per hour for each shift worked. It is understood that this does not cover preferred shifts of work by employees or transfers at the request of employees, but only covers employees required to work rotat- ing shifts. 4. That this by-law become effective upon passing. 5. That By-Law No. 87-9 be and the same is hereby repealed, READ a first time this 20th day of January, 1988. READ a second time this 20th day of January, 1988. READ a third time and finally passed this 20th day of January, 1988. ~>4>-- G. C. Leverton, Clerk. / y~~.~ W. A. Mar n, Warden. 61 COUNTY OF ELGIN By-Law No. 88-5 "A BY-LAW TO AUTHORIZE THE EXPROPRIATION OF LAND FOR THE PURPOSE OF WIDENING AND IMPROVING COUNTY ROADS." WHEREAS under Section 193 of The MunicipaL Act, being Chapter 302, R.S.O. 1980, the Council of every Corporation may pass by-laws for acquiring or expropriating any land required for the purpose of the Corporation: and WHEREAS in the exercise of its powers and in perform- ance of its obligations under the Public Transportation and Highway Improvement Act and other statutes, the Corporation of the County of Elgin finds, or may find, that it is necessary to expropriate lands for widening, imprOVing, protecting from erosion. altering or diverting the County Roads shown on Schedule "A- as attached. BE IT THEREFORE ENACTED by the Municipal Council of the Corporation of the County of E~gin: 1. That the Warden and Clerk of the Corporation of the County of E~gin be, and are, authorized to sign any and all plans pertaining to land expropriation for County Roads shown on Schedule .~., and to affix thereto the Seal of the Corpora- tion of the County of Elgin and to register the same in the County of Elgin Registry Office. 2. That the Treasurer be, and is hereby authorized, to pay to the owners of the lands hereby expropriated, such amounts as may be agreed upon as compensation as may be determined by arbitration under provisions of the Expropriations Act, being Chapter 148, R.S.D. 1980. READ a first time this 20th day of January, 1988. READ a second time this 20th day of January, 1988. READ a third time and finally passed this 20th day of January, 1988. ~~ G. C. Leverton, Clerk. ~~~ /..~/.. h" .... W. A. arty, Warden. l. County Road #2 2. County Road #4 3. county: Road 1t8 4. County Road 122 5. County Road #30 ,. County Road #43 7. County Road #43 SCHEDULE ~A. By-Law No. 88-5 Lots 3 to 9, Concession-A- and Concession v North of -A-. Lots A to 0 and 1 to 5 (inclusive), Concessions VII and VIII. Lots 12 and 13, Concession VIII. Township of Dunwich. Lots 7 and 8, Concession IV, Township of Yarmouth. Lots 7 to 9, Concession XIII, Township of Yarmouth. Lot I, Concessions III and IV, Township of Bayham. Lot 35, Concessions III and IV, Township of Malahide. 63 COUNTY OF ELGIN By-Law No. 88-6 "BEING A BY-LAW TO AUTHORIZE THE WARDEN AND THE CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CORPORATION OF THE COUNTY OF ELGIN AND THE CORPORATION OF THE COUNTY OF KENT RESPECTING MAINTENANCE AND REPAIR OF BOUNDARY ROADS," WHEREAS Section 268 of The Municipal Act, R.S.O. 1980 Chapter 302 and amendments thereto, provides .that adjoining municipalities may enter into an agreement for the maintenance and repair of any highway forming the boundary between such municipalities, including the bridges thereon that it is their duty to maintain and repair: and WHEREAS the Municipal Council of the Corporation of the County of Elgin deems it expedient to execute an agreement for this purpose between the Corporation of the County of Elgin and the County of Kent. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That the Warden and the Clerk of the corporation of the County of Elgin be and they are hereby authorized to exe- cute an agreement between the corporation of the County of Elgin and the Corporation of the County of Kent, as set out in Schedule -A- attached hereto and forming part of this by-law, providing for the maintenance and repair of any highway forming the boundary between such municipa~ities, inc~uding the bridges thereon that it is their duty to maintain and repair. 2. That this by-law shall come into force and take effect upon final passing thereof. READ a first time this 20th day of January, 1988. READ a second time this 20th day of January, 1988. READ a third time and finally passed this 20th day of January, 1988. ~~ G. C. Leverton, Clerk. ~/ 7zr- '!fa ~ W. A. Ma tyn, Warden. ~ BY-L^I'I NUMBER 43-67 OF TflE CORPORlI.TION OF THF. COUNT'{ OF KENT Being a by-la.., to authot'ize the Warden and Cleric: to execute an agreelllent between the Corporation of t.he County of Kent and the Corporation of the County of Elgin respeet1n'il' 1ItlIintenance and repair of boundary roads. KREREAS Section 268 of The Municipal Act. R.S.O. 1980 Chapter 302 and IUllend_nts the!:eto provides that adjoining' 1IlUJ1icipal1ties lIIay enter into an aqre_ent for the _inteRllnee and. repair of any 1119h_1 fOrllling the boundary between such munictpal1l:if!s. including the bridges thereon that it is their duty .to maintain and repair, lUfD WHEREAS the Council of the Corporation of the County of Kent: deellliil it expedient to execute an aqr:eelllent for this pur-post! between the Corporation of the County of Kent and the County of BIgin, NOM THEREFORE THE COUNC:IL OF TK!:CORPORATIOtl OF THE COUNTY OP KENT enilctl!l as follow~n 1. THAT the wouden and Clell'lI: of the Cot'poration of the County of K"nt: be and they all''' hell'eby i'Iutholl'lzed tea .uteeut" an i'ICJree_nt be1:Ween theCorpot'ation of thill C01Jnt:y of Kent: and the cot."poratiQn of the County of I!lgln. as set: out: In Schedule "A" attached het'et:o and fOtllllnq pall't:. of this by-law, provldinq fot' the lIaintenance and Il'epait' of any highWay forain9 the boundary between such llIanlcipaUUes. Includinq the bddqes thereon that It 115 their duty t? _int:ainand repair. 2. THAT this by-law shall =- into force and take effect upon the final paning thereof. Read a firat ti_ this 25th day of~. 1987. Read a second tille this 25th day ot~. 1987. Read a third 1:.1_ and finally paSllIad th1lll 25th day of Nov$Ilber. 1987. 00.. '.' '"::~~::,':~:'0::~::.~';:',!'::':~': 87;~'~.;,,;,e~. ".j, , c--~ , (--. Deput .,-, -----,.;r .'::: . THE d"~7 OF <ENT . , " REX CRAWFORD - W . . - .~,?';~ R. R. FOULDS - CLERIt {; 65 THIS AGREEMENT made in duplicate this 2.+~ day of NtJv"",b"r BETWEEN: ,1987. THE CORPORATION OF THE COUNTY OF ELGIN Ket'einafter called '~Elgin" of the FIRST PART. -and- THE CORPORATION OF THE COUNTY OF KENT Hereinafter called "Kent" of the SECOND PART. WHEREAS the parties are adjoining municipalities and are desirous of ent-eriag into an agreement under tbe provisions of Section 268 of th.eMunicipal Act, R.S.O. 1980, Chapter 302 and amendments thereto dealing 'With the maintenance and repair of boundary roads between such municipalities. AND WHEREAS by Section 149 (2) (i) of the Municipal ACt and Section 64 (3) of the Ontario Municipal Board Act. &.5.0. 1980 Chapter 541, agreements respecting maintenance and -repair. of boundary mads under Section 268 of the Municipal Act do not require approval of tbe Ontario Municipal Board. NOW THEREFORE in cOft5ideration of the preari.ses and coveDantsand prqmses hereinafter expressed. the parties hereto .agree each with the other aa follows:- 1. The Corporation of .the County of Kent hereby covenants and agrees to maintain and keep in repair for the whole \ri.dth thereof, Road 7 of the County of Elgin, Road 21 of the County of Kent, being the boundary road lying between the Township of Aldborough in the County of Elgin and tbe Township of Orford in the County of Kent and extending from centre of the Thames River south easterly to where Kent Road 21 turns south westerly to follow the -road a11o_ ance between Concessions 10 and 11, Townsbip of Orford, a distanc:e of approx~tely 4.7 kilometres. as illustrated on Schedule 'A'. 2. The co-rporation of the. County of Kent hereby covenants and agrees to maintain and keep in repair for the whole width thereof, that portion of Road 4 in the County of Elgin, Road 19 in the County of Kent, being the boundary road between the Township of Aldbo-rough in the County of Elgin and the Township of Orford in the County of Kent from the road allowance between Concessions 4 and 5 Township of Orford south easterly to the norche-rly trac:k of the Canadian National Railway, formerly Conrail, a distance of approximately 0.4 kilometres, as illustrated on Schedule Ita". ]. The COr!loration of the County of Elgin hereby covenants and agrees to _2 _ maintain and keep in repair for the whole width thereof, that portion of Road 4 in the County of Elgin, Road 19 in the County of Kent, being the boundary t'oad between the Township of Aldborough in the County of Elgin and the Township of Ol:'ford in the County of Kent from tlte road allowance between Concession 7 and 8, Township of Aldborough north westerly to the northerly track of the Canadian NaUonal Rail_y. formerly Conrail, a distance of approximately 0.3 kUOlIIetres 38 illustrated on Scht!!dule 'C'. 4. Elgin and Kent shall share equally all expen.!!1 connected with any work carried out as agreed in Par.graph 1 save and except for the costs of the stJ:'ueture over the Thamea River which costs shall be shared as follows: County of Kent SO'%.; County of Elgin 27%1.; County of Middlesex 22\1- and each shall bear the full coat of the work carried out by itself under Paragraphs 2 and 3 of this Agreement. 5. All road authority costs aSlllOciated with automatic. signal protection at the crossing of the boundary road with trackage maintained by Canadian National Railway and the Chesapeake and Ohio RaUway in accordance _with Orders issued by the RaUway Transport Co_ittee, Canadian Transport Comm1asion will be shared equally by Kent and Elgin. 6. Kent will. invoice Elgin for its share of the expenditures related to work carried out. under Paragraph 1 and as detenained in accordance with Paragraph 4 of this agreement and Elgin shall pay Kent. the aJlIOunt invoiced vitltin tltirty (30) days of-receipt of such invoice. 7. No new construction work (as distinguished from repair and maintenance) of any kind on roada shall be cOllllllenced or charged by one municipality againat the ot.her unless suclt construction work haa been first approved by the Councils of both municipalities. 8. The party doing tlte work in Psragraplts 1. 2 and 3 of tltts Agreement shall indemnify and save harmless the other party from all claims, for loss or daJl\llge arising from the want of repair of the road segments desct'ibed in Paragraphs I, 2 and 3 nerein. 9. This Agt'eement shall come into force on the day of its signing by both parties hereto authot'i:z:ed by by-law, and altall continue in force for a period of ten (10) yeat's therefrom and may be renewed at the end of such tet'lll by a further by-law of both parties to tills ~reelllent. 67 - J - to. This Agreell1ent shall be registered in the proper Land Registry Offices for the Registry Divhion of Elgin and the Registry Division of Kent following execution of th1s Agreement by both parties and at the joint expense of Elgin and Kent. 11. No amendment or variatlonto this Agreement or of any of the terms hereof shall be bindlng lIpon the parties here.to, unless the same is in writing, and authorized by further by-taw Qf both parties to. thLa Agreement and signed by all parties hereto. IN WITNESS YHEREOF the Col:'porate seals of each of the parties hereto have been affixed duly atte!lted by theil:' respective officers authorized 1n that behalf . nlE CORPORATION OF TIlE COUNTY OF. ELGIN A': '" /'"7v;- ' 7!;, WaJ:'dil!n ~--c. Clerk ~ nlE CORPORATION OF THE COUNTY OF KENT Warden ~ ~~4 SCHEDULE "An ~ N MOSA, TWP. ,zit MIDDLESEX CO. .. ZONE KENT 2 SKETCH ILLUSTRATING LENGTH OF KENT COUNTY ROAD NO. 21 (ELGIN ROAD NO.7 1 ORFORD - ALDBORDUGH 10WNLlNE ROAD SCALE ~ ,". Imil~ 1987 ORA.... BY 9. BEAUBIEN DATE: MAROt 4, 1987 69 liaR ....., SCHEDULE SKETCH ILLUSTRATING PART OF KENT COUNTY ROAD NO. 19 (ELGIN ROM NO.41 ORFORD ~ AL080ROUGH TOWNLlNE ROAD NOT TO seAL E c' 1987 . ~ , LOT 18 CON. S ORFORD TOWNSHIP t~ 1 KENT CO. ROAD NO. I' LOT 18 n LOT 'A' N CON. 4 6 CON. 7 ORFORD TOWNSHIP AL080ROUGH TOWNSHIP KENT COUNTY I ELGIN COUNTY CONRAIL - an.." Riiii CHESAPEAKE AND OHIO RAILWAY I 1 ELGIN co. . RoAD NO.4 I I LOT 'A' CON. 0 aRAWN. BJ :rct ~~b\'1raT DATE. Q LOT CON. ORFORD SCHEDUL E 18 5 TOWNSHIP KENT CO. ROAD NO. 19 LOT CON. ORFORD KENT CONRAIL CHESAPEAKE AND I 18 4 TOWNSHIP COUNTY OHIO Ilell RAILWAY o . g W % 3 % ~ g SKETCH ILLUSTRATING PART OF ELGIN COUNTY ROAD NO.4 (KENT RO.oo NO" 191 ORFORD - ALD80ROUG H TOWNLlNE ROAD Nor TO SCALE 1987 LOT -A- eON. 7 ALOBORO UGH ELGIN TOWNSHIP COUNTY ... ~,~ ~ LOT CON. C~AD NO. "A" S 4 ORAWN BY: B. B_blln OATE : Marc.. 5 . 1987 71 COUNTY OF ELGIN 8y-La. No. 88-7 "~ 8Y-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIP~L COU~CIL OF THE CORPORATION OF THE COUNTY OF ELGIN ~T THE JANUARY SESSION. 1988. " WHEREAS by Section 9 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of a municipal corporation are to be exercised by its council: and WHEREAS by Subsection 1 of Section 103 of The Municipal Act. being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of every Council are to be exercised by By-Law; and WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That action af the Municipal Council of the Corpora- tion of the County of Elgin in respect of each recommendation contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meet- ings held during the January 1988 Session is hereby adopted and confirmed as iz all such proceedings Were expressly embodied in this By-Law. 2. The Warden arid proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 20th day of January, 1988. READ a second time this 20th day of January, 1988. READ a third time and finally passed this 20th day of January, 1988. ~)4-. G. C. Leverton, Clerk. /o~~~_~ W. A. arty;, War en. February Session - First Day Wednesday, the 17th day of February, 1988 The Elgin County Council met this day at the Administration Building, at 10;00 A.M., in accordance with adjournment. The Warden in the Chair. ROLL CALL - All Members present except: Deputy Reeve Campbell. Moved. by Reeve Lavereau Seconded by Reeve Purcell That the minutes of the January 1988 Session of the Elgin County council be adopted. - carried. COMMITTEE COHKUNJ:CATIONS COUNTY GOVERNMENT COMMITTEE 1. Secretary-Treasurer of the Land Division Committee with resolu- tion re; conventions, membership and.sem1nar. COON'l'Y ROADS COMMITTEE 1. Port Stanley Termina.l Rail Inc. advising that regulations require the engine bell and whistle to be sounded where a train approaches a public road crossing. unless a municipa.l by-law prohi- bits it. 2. City of Oshawa with resolution requesting the Minister of Transportation to review the whole issue of truck size in relation to safety and to road costs and revenue and circulate the findings. 3. Ministry of Transportation road subsidy funds as follows: Construction Maintenance with a 1988 initial allocation of $3,168.800 1.896,100 $5.064,900. 4. Ministry of Transportation advising that effective January 2S. 1988, Mr. J~ Richards has assumed the position as District Municipal Engineer in the London District. S. County of Peterborough with resolution requesting the Province to immediatelY launch a program to inform and educate the citizens of Ontario on the problems that waste disposa.l . is creating. 6. Ministry of Transportation advising of property being trans- ferred to the Township of Malahide.. PROPERTY COMMITTEE: 1. The Attorney General re t resolution opposing moving the Courts to London. SOCIAL SERVICES COMMITTEE 1. St. Thomas Branch, Canad.:i.an Red Cross Society, with request for an .increase in the Homeme)cer rate to $8.50 per hour for 1988. 2. Fairview Day Nursery with request for approval of per di.em rates. ~ 1. Assoc.iation of Municipalities of Ontario with copy of Board' s response to proposal for municipal referendum on Sunday shopping. 73 - 2 - FILED - continued 2. Organization of Small Orban Municipalities with information on Annual Conference, from May 4th-7th, 1988 in Stratford. 3. Ministry of Natural Resources and Ministry of the Solicitor General with clarification of roles and responsibilities of the two Ministries regarding responses to emergencies. 4. County of Oxford advising that their legislation does not permit them to ~pose a Fox Bounty. s. Sally Gurr and Family with appreciation for sympathy eXpressed. 6. Rodney and District Horticultural Society expressing apprecia- tion for grant and requesting consideration again for 1988. 7. Ministry of Tourism and Recreation with copies of annual Municipal Recreation Grant application form and instruction sheet. 8. Family and Children's Services of St. Thomas and Elgin with allocation of Children In Care and financial statement for the month of December 1987. 9. Canadian Transport Commission with copy of order to allow C.P. Limited to abandon the operation of the Port Burwell Subdivision from Tillsonburg to port Burwell. 10. William Schaper with appreciation for Scholarship (U.W.O.J. 11. County of Perth advising that their Warden's Banquet will be held on November 5th, 1988 at the Shakespeare and District Optimist Hall. 12. Village of Dutton endorsing Elgin'S resolution re; moving court facilities to London. 13. Elgin County Pioneer Museum with list of executive and request- ing assistance to obtain a treasurer. 14. County of Middlesex with information received from various municipalities and Ark 2 reI fox bounties and advising that no action was taken. 15. Ontario Hydro with copy of newsletter reI Nanticok8 Generating Station to Longwood Transformer Station. 16. university of Western Ontario thanking us for the reply that they visit once per term of Council and advising Councils' Day will be held June 1st, 1988. Moved by Reeve Fischer Seconded by Reeve Perovich That the disposition of the Communications mailed previous~y, and those presented today, be approved as follows: County Government Committee - #1 County Roads Committee - #1-6 inclusive Property Committee - #1 Social Services committee - #1-2 inclusive Filed - #1-16 inclusive County Council - #1-l7 inclusive. - Carried. EMPLOYEE PRESENTATIONS The following employees received Certificates of Merit presented by the Chairman of the Committee and the Warden and, also, a letter of recognition from Marietta Roberts M.P.P., presented on her behalf by Reeve Lavereau: James Watters - Roads Department - 25 Year Certificate, plus Watch Sandra Heffren - Clerk's Office - 10 Year Certificate. Absent were Raymond Phillips - Elgin Manor - 15 Year Certificate Laurie Campos - Terrace Lodge - 10 Year Certificate. 4 _ 3 - County Council, February Session, 1988 The following employees of the Roads Department received Ontario Good Roads Association Certificates; Norman Glover - Bridge and Culvert Management Course Ralph Gordon - Human Relations course. FIRST REPORT - COUNTY GOVERNMENT COMMITTEE (maned) Moved by Reeve Black Seconded by Reeve Perovich That the First Report of the County Government Committee be adopted. - Carried. FIRST REPORT - COUNTY LIBRARY COMMI.TTEE (mailed) Moved by Reeve Pearson Seconded by Reeve Lavereau That the First Report of the County Library Committee be adopted. - Carried. FIRST REPORT - COUNTY ROADS COMMITTEE (mailed 1 Moved by Reeve Stewart Seconded by Reeve Neukamrn That the First Report of the County Roads Coriarlttee be adopted. Carried. SECOND REPORT - COUNTY ROADS COMMITTEE (mailed) Moved by Reeve Stewart Seconded by Reeve Ford That the Second Report of the County Roads Committee be adopted. - Carried. THIRD REPORT - COUNTY ROADS COMMITTEE (mailed) Moved by Reeve Stewart Seconded by Reeve Emerson That the Th.:i.rd Report of the County Roads Comm.ittee be adopted. Carried. FOURTH REPORT - COUNTY ROADS COMMITTEE The FOurth Report of the County Roads Commdttee was presented by Reeve Stewart and adopted on motion of Reeve Stewart and Reeve Will,sey. FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE (maned) Moved by Reeve Ford Seconded by Deputy Reeve Mi.J.J..man That the First Report of the Homes for Senior Citizens Committee be adopted. - Carried. The C~erk read a t:opy of a ~etter from Cockburn. Foster. Cudmore. Ii Kitely to Hennessey, Bowsher Ii Associates, solicitor for the vendors of the property in Dunwich. The letter clearly outlined that if this site was not chosen the sale would not be proceeded with. 75 - 4 - FIRST REPORT - PERSONNEL COMMITTEE {mailed) Moved by Reeve Neukarnm Seconded by Deputy Reeve Schaper That the First Report of the Personnel Committee be adopted. - Carried. FIRST REPORT - PROPERTY COMMITTEE (mailed) Moved by Reeve Hodgson Seconded by Reeve Purcell That the First Report of the Property committee be adopted. - Carried. SECOND REPORT - PROPERTY COMMITTEE (mailed) Moved by Reeve Hodgson Seconded by Reeve Willsey That the Second Report of the Property Committee be adopted. - Carried. TREASURER'S REPORTS The Statement of Remuneration and Expenses for .counci~ and outside Boards were mailed to the members of Council previously. Moved by Reeve Willsey Seconded by Deputy Reeve van Kasteren That. the Treasurer' s Statement on Remuneration and Expenses for the Members of the Elgin County Council to December 31st, 1987 be accepted and printed in the proceedings. - carried. Moved by Deputy Reeve Schaper Seconded by Reeve Emerson That the Treasurer's Statement an Remuneration and Expenses to December 31st, 1987 for appointees to the St. Thomas Suburban Road Commission and Members of the Land Division Committee, be accepted and printed in the proceedings. - Carried. Moved by Deputy Reeve DeKraker Seconded by Deputy Reeve Millman That an application be made to the Ministry of Transportation of Ontario for a supplementary spending allocation in the amount of $400,000 for engineering, land purchase, construction, etc., on Road 130 (Radio Road) Concession XI~~, Township of Yarmouth. - Carried. Moved by Reeve Marr Seconded by Reeve Fischer That an application be made to the. Ministry of Transportation of Ontario for a supplementary spending allocation in the amount of $353,700 for fixed cost spending on the County of Elgin road system. - Carried. _ 5 - county Counci~, February Session, 198t Moved by Deputy Reeve Lyle Seconded by Reeve Pearson That an application be made to the Ministry of Transportation of Ontario for a supplementary spending allocation of $10,000 for costs incurred in the closure of the Tates Bridge in Lot 7, Concession VIII, Broken Front, Township of Dunwich. - Carried. COUNCIL COMMUNICATIONS 1. Aylmer Centennial Garden and Horticu~tural Society with request for grant and financial statement. 2. Ministry of the Solicitor General with a Course Calendar to be held at Arnprior during the period April 1, 1988 to March3l, 1989. 3. Minister of Municipal Affairs with details of the Involvement in Municipal Administration program. 4. Minister of Municipal Affairs with guidelines for the Ontario Municipal Training Program for 1988. 5. Ministry of Municipal Affairs with a list of the dates and locations of a series of seminars for municipal councillors and others. 6. Minister of Municipal Affairs advising of the repeal of munici- pal authority to linti.t the number of garages and automobile service stations where gasoline is stored or kept for sal.e. 7. Quad County Association for Mentally Retarded with request for a 1988 grant. 8. Canadian Retail Hardware Association with advice r8: the formu- lation of a coalition against Sunday Shopping. 9. Ridgetown College of Agricultural Technology requesting two $200 Scholarships for 1988. 10. Canadian Transpo~ Commission with copy of order to allow csx Transportation Inc. to abandon the line from West Lome to St. Thomas and copy amendment to substitute February 15th, 1988 in place of thirty-five days. 11. The Art Gallery St. Thomas-Elgin with request for a 1988 grant. 12. St. Thomas-Elgin Debt Counse~ling Service with request for a S750 grant for 1988. 13. The Uni.versity of Western Ontario with request for continued financial support for 1988 and advising that the University's Councils' Day will be held on June 1st, 1988. 14. Minister of Municipal Affairs with a copy of the Report of the Advisory Committee on County Government, entitled .Patterns for the Future. . 15. Elgin Federation of Agricul.ture with request for a grant of S1,200 for 1988. 16. Agricultural Employment Services (E~gin County) with request for an appointment to the Local Agricultural Employment Board {L.A.E.B.]'. 17. Canadian Mental Health Association, Ontario Division, with request for a grant. Moved by Reeve McCann Seconded by Reeve Perovich That the fo~lowing requests for grants be tabled to the February 18th meeting re: grants - 77 - 6 - 1 ~ Ay~er Centennial Garden & Horticultural Society Quad County Association for Mentally Retarded Ridgetown College of Agricultural Technology The Art Gallery St. Thomas-Elgin St. Thomas-Elgin Debt counselling Service university of Western Ontario Elgin Federation of Agriculture Canadian Mental Health Association, Ontario Division. Carresoondence #' 7 9 11 12 13 15 17 - Carried. Moved by Reeve Black Seconded by Deputy Reeve Mezenberg That Reeve Perovich be named to the Agricultural Employment Services with expenses paid by this organization. - Carried. correspondence #14 from the Ministry of Municipal Affairs with a copy of the report of the Advisory Committee on County Governments entitled .patterns For The Future- was referred to the County Government Comm~ttee. Moved by Reeve Emerson Seconded by Reeve Stewart That Council Commun~cat~ons numbered 2, 3, 4, 5, 6, 8 and 10 be filed. - Carried. Moved by Reeve Purcell Seconded by Reeve Marr That we go into a Committee Of The Whole. - Carried. Warden Martyn appointed Deputy Reeve Lyle as Chairman. The Committee rose without reporting. Moved by Deputy Reeve Chute Seconded by Deputy Reeve Wake1ing That we do now adjourn (11:25 A.M.) to meet again on February 17th, 1988 at 2:00 P.M. - Carried. Council re-convened at 2:04 P.M. ROLL CALL - All members present except: Deputy Reeve Campbell. SECOND REPORT -PERSONNEL COMMITTEE The Second Report of the Personnel Committee was presented by Reeve Neukamm and adopted on motion of Reeve Neukamm and Reeve Bradfield. FIRST REPORT - SOCIAL SERVICES CO~TTEE The First Report of the Social Services Committee was presented by Reeve Fischer and adopted on motion of Reeve Fischer and Reeve Purcell. 8 _ 7 _ County Council, February Session, 1988 Moved by Reeve Bradfield Seconded by Reeve Ford That By-Law No. 88-8 -Being a By-Law to Authorize the Execution of a Collective Agreement Between the Corporation of the County of Elgin and the Elgin County Road Employees' Association- be read a first time. - Carried. Moved by Reeve Ford Seconded by Reeve Fischer That By-taw No. 88-8 be read a second time. - Carried. Moved by Deputy Reeve Mezenberg Seconded by Reeve Bradfield That By-Law No. 88-8 be read a third t.ime and finally passed. - Carried. Moved by Reeve Purcell Seconded by Reeve Marr That By-law No. 88-9 -Being a By-Law to Authorize the Warden and the Clerk to Sign an Agreement with the firm of Peat. Marwick Management Consultants. be read a first time. - Carried. Moved by Deputy Reeve Wakeli.ng Seconded by Reeve Marr That By-Law No. 88-9 be read a second time. - Carried. Moved by Deputy Reeve Lyle Seconded by Deputy Reeve Wakeling 'l'hat By-Law No. 88-9 be read a third time and fi.nally passed. - Carried. Moved by Reeve Lavereau Seconded by Reeve Black That we do now adjourn (2:12 P.M. )to meet again on February lath. 1988 at 1:00 P.M. - Carried. February Session - Second Day Thursday, the 18th day of February, 1988 The Elgin County Council met this day at the Administration Building. at 1:00 P.M., in accordance with adjournment. The Warden in the Chair. ROLL CALL - All. Members present except: Reeve Emerson (arrived 1:16 P.M.) Reeve Hodgson Reeve Purcel.l. Deputy Reeve Wakeling Reeve MCCann. 79 - 8 - The fQ~lowing delegations were present to speak to their request for a grant and outlining briefs or giving reports: MINISTRY OF AGRICULTURE AND FOOD Mr. Dave Murray, Agricu~tural Representative, reported on the 9revious year's expenditures and discussed the distribution of the request for 1988. Their request was for a grant of $5,910. ELGIN COUNTY PIONEER MUSEUM BOARD Mr. Don Carroll read the report and discussed the request for a grant of $21,507. ELGIN TOURIST ASSOCIATION Mr. Gary Baker. Mr. Garr Knutson. and Mr. Bob Hammersley were present. Mr. Knutson presented a report on the previous year and also presented Council with a Peter Robson poster that had been painted for sale by the Tourist Association representing various areas in Elgin County. Their request for 1988 was for $10,000. THE VIC FUND Mr. Danny Young and Mr. Hugh Rooney ....ere present and Mr. YoUng spoke to the Committee. Their request....as for $50,000 spread over five years. An invitation to tour the old and new facilities was extended to Council for March 8th or March lOth. The tour is to be haldon March 8th.'. ELGIN FEDERATION OF AGRICULTURE Mr. Graham Warwick, President, was present and reviewed the prior year's activities. Their request for 1988 ....as for $1,200. FOUR COUNTIES GENERAL HOSPITAL Mrs. Betty Humphries and Mr. Read Menzies ....ere present and Mr. Menzies spoke to their request for a grant. Their request was for $150,000 towards the cost of a ten-bed addition. ART GALLERY ST. THOMAS-ELGIN Mr. Ian Ross and Miss Sheila Carroll were present and showed a slide presentation on the activities of the Art Gallery. Financial sup- port was requested, but no amount specified. Moved by Reeve Emerson Seconded by Reeve Stewart That the following grants be provided for in the 1988 budget: Canadian National Institute For The Blind Salvation Army Elgin County Pioneer Museum Scholarships - Ridgetown College of Agricultural TeChnology - University of Western Ontario - University of Guelph - Wilfrid Laurier University - UniverSity of Waterloo University of Western Ontario Local Agricultural Office for Farm organizations, Junior Farmers and Institute Groups and Fall Banquet for 4-H Clubs Agricultural Representatives Act Agricultural and Horticultural Societies in the County of Elgin - Equal to the Province of Ontario Grant to these Societies Elgin Federation of AgriCUlture Elgin Tourist Association St. Thomas-Elgin General Hospita~ .$ 1,500 1,000 21,507 400 800 800 400 400 2,000 5,910 500 1,000 9,000 400,000 Reeve Pearson requested a recorded vote - _ 9 _ County Council, February Session, 198E YEAS _ Perovich (2), Mezenberg, Ford, Campbell, Lyle (2), Stewart (2), Chute, Willsey, Emerson, Lavereau, Black and Fischer. TOTAL YEAS - 15. NAYS _ Marr (2). Martyn (2), Millman (2), Neukamm (2), van Kasteren (2), DeKraker, Pearson (2), Schaper (2), Bradfield. TOTAL NA~S - 16. - MOTION LOST. Moved by Reeve Pearson Seconded by Reeve Willsey That the fOllowing grants be provided for in the 1988 budget: Elgin County Pioneer Museum scholarships _ Ridgetown College of Agricultural Technology _ University of Western Ontario _ University of Guelph _ Wilfrid Laurier University _ university of Waterloo university of Western Ontario Local Agricultural Office for Farm Organizations, Junior Farmers and Institute Groups and Fall Banquet for 4-H Clubs Agricultural Representatives Act Agricultural and Horticultural Societies in the County of Elgin _ Equal to the province of Ontario Grant to these Societies Elgin Federation of Agriculture Elgin Tourist Association St. Thomas-Elgin General Hospital 21,507 400 800 800 400 400 2,000 5,910 500 1,000 9.,000 400,000 Reeve Pearson requested a recorded vote - YEAS _ Me:z:enberg, Ford, Campbell, Marr (2l, Lyle (2), Millman (2), Neukamm (2), van Kasteren (2), Stewart (2), Willsey, DeKraker, Pearson (2), Schaper (2), Black, Fischer. TOTAL YEAS - 23. NAYS _ Perovich (2), Martyn (2). Chute, Emerson, Lavereau, Bradfield. TOTAL NAYS - 8. - MOTION CARRIED. Moved by Reeve Marr Seconded by Deputy Reeve Millman That we file the follo~g requests for grants: # 6 _ Qu~ County Association for Mentally Retarded 13 - St. ThomaS-Elgin Debt Counselling Service 16 - The Vie Fund 17 - Unicef Canada 18 - The Canadian Hearing Society 19 - Canadian Liver Foundation 20 _ Canadian Hemophilia Society 21 - Big Sisters 22 - CUSO 23 _ United Nations Association in Canada 24 - Multiple Sclerosis Society of Canada 25 - Oxfam-Canada 26 _ Canadian Mental Health Association, Ontario Division 27 - The Art Gallery St. Thomas-Elgin 28 - Four Counties General Hospital 1 _ Canadian National Institute For The Blind 2 - Salvation Army. - Carried. Moved by Reeve Ford Seconded by Reeve Fiscber That an amount of $500 be inserted in the grant amount to cover contingencies. - Carried. - 10 - Moved by Deputy Reeve Campbel~ Seconded by Reeve Neukamm That By-law No. 88-10 -A By-Law to Confirm Proceedings of the Municipal Council of the corporation of the County of Elgin at the February Session, 1988- be read a first time. - Carried. Moved by Reeve Ford Seconded by Reeve Willsey That By-law No. 88-10 be read a second time. - Carried. Moved by Deputy Reeve OeKraker Seconded by R~eve Stewart That By-Law No. 88-10 be read a third time and finally passed. - Carried. Moved by Reeve Ford Seconded by Deputy Reeve DeKraker That we do now adjourn (5;07 P.M.) to meet again on March 16th, 1988 at 10: 00 A.M. - Carried. /~ )4,>--, G. C. Leverton, Clerk. . W. A. Martyn, Warden. COUNTY GOVERNMENT COMMITTEE REPORT February Session, 1988 FIRST REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1. That in view of the proposed changes in the determi- nation of Trustees to the County Boards of Education, it is recommended that the representatives of the Liaison Committee meet with the Board to review this change. 2. That the Secretary-Treasurer and all members of the Land Division Committee be allowed to attend the annual conven- tion, June 5th through June 8th, in Cornwall, with the usual convention allowances paid. 3. That the Secretary-Treasurer be allowed to attend the O.A.C.A. Secretary-Treasurers Seminar to be held on Friday, March 25th, 1988 in Toronto, revistration fee of $35.00 and that she be reimbursed for usual expenses incurred. 4. That membership in the Ontario Association of Consent Granting Authorities be taken out for the Secretary-Treasurer and any member attending the annual convention. at a cost of $40.00 each. 5. That we recorrmend that the three members of the County/City Liaison Committee be appointed to the Select Committee set up to study the 9.1.1. Implementation of an emer- gency telephone system. ALL of which is respectfully submitted. ~/,~ / ~/ 'gJ . .6 . ,/ "1 . C. I. Black0 "- Chairman. ~4 FEB 17 IllB 83 LIBRAR Y COMMITTEE REPORT February Session 1988 FIRST REPORT To the Warden and Members of Elgin County Council, The Library Committee reports as follows; I. That the Library budget be forwarded to the Clerk with "Repairs and Maintenance-Branches" to read $1,500.00. ALL of which is respectfully submitted. tl~ Don H. Pearson, Chairman. ~~ FEB 17 008 COUNTY OF ELGIN ROAO COMMITTEE FIRST REPORT FEBRUARY SESSION 1988 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD COMMITTEE REPORTS AS FOLLOWS: I. We have purchased the following equipment which was charged to the 1987 Road Budget: (a) Case W30 - 3 Cubic Yard Front End loader with the County's John Deere 644 Loader as a trade-in. (b) 3/4 Ton Chevrolet Pickup Truck with the County's 1979 Pickup Truck being transferred to Elgin Manor. (c) Chevrolet Van with the County's 1979 Chevrolet Van as a trade-in. (d) Two Ford Double Cab 1 Ton Pickup Trucks. (e) Used Condor Hydraulic Boom from Aerial Platfonns of Oakville with the County's used Condor as a trade-in. 2. The Engineer has been authortzed to attend: (.1 The Municipal Engineer"$' Annuaul Meeting in conjunction with the Ontario Good Roads Association Convention. Ib) The Municipal Engineers' Annual Workshop. (e) The Suburban Road COlIIlIissions Annual Meeting. Id) The Roads and Transportation Association of Canada Convention. 3. The Assistant Engineer has been authorized to attend: (a) The Municipal Engineers' Meeting in conjunction with the Ontario Good Roads Association Convention. (b) The Municipal Engineers' Annual Workshop. (c) The Suburban Road COlllllissions Annual Meeting. 4. The Engineer has been authorized to negotiate with the Canadian Pacific Limited for the work necessary to remove the tracks from the County road allowance on Roads 1#38. 142 and 145 In connection with the Canadian Pacific's abandonment of their Port Burwell to Ii llsonburg rail lIne. The Engineer has also been authorized to negotiate for road widening as required on Road 145 and Road 1#42 at the Port Burwell Bridge. 85 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT - FEBRUARY SESSION 1988 PAGE 2. 5. The Engineer has been authorized to negotiate with the CSX Transportation Incorporated operator of the Chesapeake and Ohio Rai lway Company for the removal of tracks, equipment. etc.. from County road crossings and for road widening as required as the abandonment of the company's I ioe between West Lorne and St. Thomas has been approved by the Canadian Transport Commission. WE RECOMMENO: 1. That the resolution of the Township of Peel regarding waste disposal be fi ted. ALL OF WH{CH IS RESPECTFULLY SUBMITTED ;hT'."j .A~-5.7JC- , I CHAIRMAN ~cJf- FEB171lB8 COUNTY OF ELGIN ROAD COMMITTEE SECOND REPORT TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD COMMITTEE REPORTS AS FOLLOWS: FEBRUARY SESSION 1988 The following is a SUI1IlIary of Expenditures on Elgin County and St. Thomas Suburban Road COIIIIltssion Roads in 1987. In accordance with Ministry of Transportation practice, Payroll Burden such as Holidays With Pay, Sick Time. Etc.. has ~n distributed to various projects and does not appear as a separate item. CONSTRUCTION (A) BRIDGES: (I) Road {#45. Southvold Township - Repair of Kettle Creek Cui vert. (2) - Road 1#30. Yarmouth Township - Replacement of Pattersons Culverts with a Bridge. (See also St. Thomas Suburban Road COJlIlIission Expenditures.) (3) Road {#l4, 5outhwold and Ounwich Townships Surveying and Engineering for Replacement of Middlemiss Bridge over the Thames River. (County of Elgin Share.) (4) Tates Bridge. Ounwich Township - Soil Tests, Reports. Etc. (County of Elgin Share.) (5) Road #16, Port Talbot Culvert Repair Engineering. TOTAL (A) (B) CONSTRUCTION ROADS: (1) Road #2, Ounwich Township - Grading, Granular Base. Paving, Etc. (2) Road 1#2, Village of West Lome - Repairs to Catchbasins and Replacement of Curb and Gutter, Etc. (3) Road fl22. Yarmouth TownShip (Fairview Avenue) Grading. Granular Base. Paving, Etc. $ 588,044.71 745,845.93' 2,899,78 10,016.03 868.60 $1.347,675,05 $368.775.36 63,872.78 300,409.60 Continued . . . COUNTY OF ELGtN ROAD DEPARTMENT SECOND REPORT - FEBRUARY SESSION 1988 (8) (4) Road #45, Malahide Township - From l1ighway #73 to Road 1140, Grading. Paving. Cleanup. Etc. (5) Road 1130 (Radio Road), Concessi-on XIII, Yannouth TownShip - Surveys and Engineering. Etc. (6) Miscellaneous Surveys for Future Work lnc I ud i ng Road 1#43 North and South of Calton. (?) land Purchase Including Widening for Construction on Road 1145. Malahide Township and Road #2. Dunwich TownShip. TOTAL (a) (e) ASPHALT RESURFACING INCLUDING SHOULDERING. ETC. 0) Road 112. Aldborough Township from West Lorne to Aldborough-Ounwich Townl ine. (2) Road 118, Dunwich TownshiP. Entrance to Pearce Park. (3) Road 1#13. Dunwich Township - From Dutton to Road 1114. (4) Road 1114, Dunwich and Southwold Townships - From Road 1#13 to Road 1#9. (5) Road 1118. Southwold Township - From Road 1120 westerly. (6) Road 1136, Yarmouth TownShip - Sparta Southerly and Easterly on Road .1124 from Road 1136. (7) Road #40, Malahlde Township. From Mount Sa I em to Road /#42. (8) Road #42. Malahide and Bayham Townships - From Road 1#40 to Port Burwell. (9) Road #44. Bayham Township - From Highway 1#3 (North Hall) to Road 1#46. TOTAL (C)' 87 PAGE 2. 1I3,402.28 17.281.12 14,044.34 30,757;44 $908.542.92 $ 190,190.29 67.912.51 155.557.17 20,056.19 66,736.87 39,210.65 4.980.14 787,920.65 73,540.05 $1,406,104.52 g COUNTY OF ELGIN ROAD DEPARTMENT SECOND REPORT - FEBRUARY SESSION 1988 (OJ MISCELLANEOUS: (I) Credit Machinery Ownership Costs, Etc., Charged to Accounts Receivable and Miscellaneous Machine Accounts and Townline Accounts. (2J New and Used Machinery and Major Repairs to Presently Owned Equipment. (3) Drainage Assessments charged Against County Roads. (4) Credl t from Pleasant Valley Gravel Pit Ownership. (Partial Retrieval Operating Cost Charged in Past 'fears.) TOTAL (0) TOTAL COUNTY CONSTRUCTION PAGE 3. $ 92,967.96 CR. 645,173.81 63.043.45 llS.OOD.OO CR. 1500,249.30 $4.162.571.79 (El ST. THOMAS SUBURBAN ROAD COMMISSION CONSTRUCTION: (I) land Purchase Including Road '26 (St. George $ 3,236.36 Street J. (2) Removal, Etc.. of Old Culverts at Pattersons 72.860.69 Bridge SIte, Road '30. (3) Road 1129. Complete McBain Concrete Culvert. 2,559.48 (4) Road {#29. Soil Tests and Engin~rtng Lindsay 4,668.98 Culvert. (5) Road 1#25. Complete Concrete Culverts (Wellington 1.734.52 Road). {61 Road 1#26. Engineering, Surveying and 4.596.77 Inspection (St. Goerge Straet). (7) Drainage Assessments Charged Against 26.089.64 St. Thomas Suburban Road Colllltisslon Roads. TOTAL ST. THOMAS SUBURBAN ROAD COl'f4rSSION CONSTRUCTION $115.746.44 TOTAL CONSTRUCTION BY COUNTY OF ELGIN AND S1. THOMAS SUBURBAN ROAD COl'f4ISSION $:4.278.318.23 89 COUNTY OF ELGIN ROAD COMMITTEE SECOND REPORT - FEBRUARY SESSION 1988 PAGE 4. MAINTENANCE - COUNTY ROADS *NOTE: letters and numbers correspond to Ministry of Transportation Account Numbers. ST. THOMAS SUBURBAN ROAD COMMISSION COUNTY ROADS ROADS TOTAL A - Culverts and Bridges - 1 Bridges I 29.043.87 I 2.265.76 I 31.309.63 - 2 Culverts 63.505.28 5.710.88 69.216.16 B - Roadside Maintenance - I Grass Cutting 61,801.84 11.810.37 73,612.21 - 2 Tree Cutting 128.647.43 4,532.96 t33.180.39 - 4 Drainage 131.950.44 19,002.39 150.952.83 - 5 Roadside Maintenance. Washouts. 20,491.90 14,427.55 34,919.45 Shouldering, Etc. - 6 Tree Planting 2.292.34 32.80 2,325.14 - 7 Drainage Assessments (Repairs Only) 1.711.37 216.74 1.928.11 C - Hard Top Maintenance (Paved Roads) - I Repairs to Pavement 158,751-01 31,427.90 200,178.91 - 2 Sweeping 18,568.79 1,449.19 20,017.98 - 3 Shoulder Maintenance (Including 59,396.23 52,175.46 111,571.69 Gravelling, D!tching, Etc.) - 4 Surface Treatment 134,196.74 7,661.40 141.858.14 o - Loose Top Maintenance (Gravel Roads) - 2 Grading Gravel Roads 53.431-53 4.555.15 57.986.68 - 3 Dust Control 69,540.62 12,970.52 82,511.14 . 4 Oust Control (Prime) 3,121.33 9,952.39 13.073.72 - 5 Gravef Resurfacing 235,477.01 32,948.42 268,425.43 E - Winter Control - t Snow Plowing 110,262.62 9,161.29 119,423.91 - 2 Sanding and Salting 271,932.40 36,027.45 307,959.85 - 3 Snow Fence 23,145.17 3.620.65 26.765.82 - 4 Winter Standby 25,678.13 3,578.56 29,256.69 * Total Winter Control 431,018.32 52,387.95 483,406.27 * 1985 Winter Control $533,197 1986 Winter Control $739,173 Continued. . . COUNTY OF ELGIN ROAD COMMITTEE SECOND REPORT ~ FEBRUARY SESSION 1988 PAGE 5. MAINTENANCE - COUNTY ROADS ST. THOMAS SUBURBAN ROAD COMMISSION COUNTY ROADS ROADS TOTAL F Safety Devices 1 Pavement Marking (Centre Line) 2 Signs 3 Guide Rail - 4 Railroad Protection 6 Edge Marking - 7 Stump Remova 1 35,865.31 162,510.95 3,540.88 58,872.13 34,630.11 48,067.25 7,917.59 6,293.98 26.65 5,791.94 4,789.96 43,783.00 168,804.93 3,567.53 64,664.07 39,420.07 48,067.25 TOTALS $1.956.432.68 $288.348.05 $2.244.780.73 OVERHEAD - COUNTY ST. THOMAS SUBURBAN ROAD COMMISSION COUNTY ROADS ROADS TOTAL I. Superi ntendence, Inc I udi ng County $133,521.96 $ 9,588.39 $143,1l0.35 Engineer. Assistant Engineer, Superintendents and Vehicles.. 2. Clerical. 77 ,177 .03 5,542.19 82,719.22 3. Office. 26,617.24 1.911.42 28.528.66 4. Garage - Stock and Timekeepers. 112,234.06 8,059.68 120.293.74 Maintenance, Heat. Etc. 5. Tools. 21.590.48 1,550.45 23.140.93 6, Radio. 7,010.52 503.43 7,513.95 7. Needs StUdy Update and Traffic 15,320.35 1,524.45 16,844.80 Counts. 8, Training Courses. 9.909.71 711.63 10,621.34 9. Miscellaneous Insurance. 2,282.12 163.88 2,446.00 10. Retirement Benefits (Sick Time 30.006.06 30,006.06 Paid to Retired Employees). 11. Deferred Time. 7,1l3.94 CR. 7,113.94 CR. - TOTALS $428.555.59 $29.555.52 $458.111.11 Overhead is charged against the St. Thomas Suburban roa~ Coll1lltsslon Roads on a percentage basis of the cost of constructIon and maintenance on the St. Thomas Suburban Road COlIIlIission Roads as a percentage of all construction and maintenance on both St. Thomas Suburban Roads and County Roads (Urban rebates. equipment purchases, drainage assessments, items not for subsidy, etc.; are not considered in determining the overhead percentage). In 1981 the Overhead charge to the St. Thomas Suburban Road COIlIlIission was 6.71 COUNTY OF ELGIN ROAD COMMITTEE SECOND REPORT - FEBRUARY SESSION 1988 MISCELLANEOUS Rebate to Town of Aylmer and Vi llages of 25% of their Road Levy (Subsidized by the Ministry of Transportation at 501) Payroll Burden costs including Labour Totaled $578.025 in 1987 and were distributed in accordance with Ministry of Transportation standard practice to the various operations. and equipment repair, etc. ITEMS NOT SUBSIDIZED BY THE MINISTRY OF TRANSPORTATION 1. Road Liabi I i ty Insurance. 2. Miscellaneous (Including Memberships, Road Committee Inspections and Meetings, Contributions, Etc.). 3. Invoices from the County Clerk's Office for Preparation of Emp!oyeePayroll. 4. Payment for Accumuiated Sick Time to Employees Sti II in Emp!oyment of the county of Elgin. 5. Payment to St. Thomas Suburban Road Commissioner (Fees and Expenses) 6. Contribution from SL Thomas Sanitary Collection Services Limited Toward Road IIIB TOTALS ST. .mOMAS SUBURBAN ROAD COMMISSION COUNTY ROADS ROAOS 4,610.00 128.00 971.18 130.00 4,481.93 17,886.17 175.00 366.08 CR. $27.583.20 $433.00 91 PAGE 6. $70.203.75 ~ 4,738.00 I.IOLIB 4,481.93 17,B86.17 175.00 366408 CR. $28.016.20 COUNTY OF ELGIN ROAD COMMiTTEE ~Fr.OND REPORT - FEBRUARY SESSION 19B8 (A) Construction. (B) Maintenance. (Cl Overhead. (OJ Urban Rebates. (E) Items Not For Subsidy SUBTOTALS ADO: 1987 Stock Balance SUBTOTALS DEDUCT: i986 Stock Balance TOTAL PAGE 7. 5UftfARY ST. THOMAS SUBURBAN ROAD COMMISSION COUNTY ROADS ROADS TOTAL $4,i62.571.79 $115.746.44 $4,278,318.23 i,956,432.68 288,348.05 2.244.780.73 428.555.59 29,555.52 458. 11 1. II 70,203.75 70.203.75 27,583.20 433.00 28,016.20 - - $6,645.347.01 $434,083.01 $7.079,430.02 99,493.16 99,493.16 - $6,744,840.17 $434;083.01 $7,178.923.18 77 ,037 .22 77 ,037 .22 - $6.667 .802.95 $434.083.01 lZ..l.2L.885.96 (* Totai for Ministry of Transportation Subsidy $7,073,869.76. l CAlCUlATION OF NET COUHTY EXPENDITURES Requiar Subsidy: The Ministry of Transportation Provided Subsidies tn 1987 as Follows: I. SOlon Urban Rebates of $70,203.75 hnounting to $35.101,87. 2. Subsidy on General Expenditures of $4,848,998.13. 3. $320,000 on Expenduture of $400,000 for Repairs to the Kettle Creek Culverts on Road 1#45. 4. $416,500 on Expenditure of $506.000 for Building of Pattersons Bridge on Road 1#30. 5. $7,200 on Expenditure of $9.000 for Soil Tests at Tates Bridge. 93 COUtHY OF ELGIN ROAO COMMITTEE SECOND REPORT. FEBRUARY SESSION 1988 PAGE 8. EXPENDITURE COUNTY AND ST. THOMAS MINISTRY OF SUBURBAN TRANSPORTATION ROAD COMHI SSION TOTAL SU8SIDY PORTION EXPENDITURE $ 35,101.87 $ 35,101.8B $ 70.203.75 4,848.998.13 1,239,667.88 6,088.666.01 320,000.00 80,000.00 400,000.00 416,500.00 89.500.00 506,000.00 7,200.00 1,800.00 9,000.00 - $5.627 .800.00 11.446.069.76 $7.073.869.76 Urban Rebates Regular Expenditures Repairs to Kettle Creek Culverts Bui Iding of Pattersons Bridge Soil Tests at Tates Bridge TOTALS Average Rate of Subsidy on Reguiar Expenditures - $4,848.998.13 (No Subsidy on $28,016.20 - Items Not For Subsidy.) 79.641 CALCULATION OF AMOUNT PAYABLE BY CITY OF ST. THOMAS TOWARD THE ST. THOOS SUBURBAN ROAD COItUSSlON ROAD SYSTEM Tota! Expenditures by St. Thomas Suburban Road Comission (See Page 7) Expenditures Subsidized by the Ministry of Transportation Rate of Ministry of Transportation Subsidy 79.641 Subsidy Payable on St. Thomas Suburban Road Comission Expenditures is $434,083.01 $433,650.01 $345,358.87 TOTAL EXPENDITURES LESS: MINISTRY OF TRANSPORTATION SUBSIDY $434,083.01 345,358.87 8ALANCE $ 88,724.14 44.362.07 634.74 CR. PAYABLE BY THE CITY OF ST. THOMAS (501) DEDUCT: CREDIT FROM 1986 OPERATION SUBTOTAL DEDUCT: 1/2 MILL CONTRIBUTION FROM ST. THOMAS FOR 1987 $ 43,727.33 45,100.00 CRED IT TO 1988 $ 1.372.67 COUNTY OF ELG1N ROAD COMMITTEE SECOND REPORT - FEBRUARY SESSION 1988 PAGE 9. COST TO COUNTY OF ElGIN OF 1987 OPEAATIONS Total Expenditures (page 7) Less: Credits - (a) Ministry of Transportation Subsidy (Page 8) (b) Cost to City of St. Thomas of St. Thomas Suburban Road COII'IlIission System. (Page 8) Net Cost (Subject to MInistry of Transportation Audit) $7.101,885.96 5.627,800.00 44,362.07 ~723.89 In 1987 the County of Elgin Levied a Road Rate of $1.278.000 No County Road Levy was made to support suppiementary subsidy received for the Road 1145 Kettle Creek Culvert repairs nor for a large portion of the .supplementary subsidy received for bui Iding of the Pattersons 8ridge. In 1987 Payment Vouchers totaled $7.707.228.52 collltlared to $6.076.364.70 in 1986 (nearly 27'1 increase). The difference between the Total Voucher Payments and the Total Road Expenditures lnc 1 uded : (a) Work on Townline Roads and Bridges {including the Middlemiss and Tates BridgesJ. (The County of Middlesex, the County of Oxford and the Region of Haidhnand- Norfolk. ) (b) Surface treatment work for various municipalities inciuding the City of St. Thomas ($206.948.79). (c) Asphalt paving contract for Township of Southwoid and the VU lage of Dutton ($162.786.64). (d) WorK on various Municipai Orains. materials sold and worK performed for muniCipalities and others. The County of Elgin in 1987 participated in a Government of Canada Summer Incenttve Prograllllle (Surveying Assistant) with a net grant to the County of $2.440.00. The Road Oepartment was requested to have personnel avatlable for a MoSQuito Controi Prograllllle for the prevention of encepahlltls. The cost of $30.90 was cnarged to the Generai Government Account. ALL OF WHICH IS RESPECTFUllY SUBMITTED ~~_b {' CHAIRMAN ~;t4 FEB 17 008 95 COUNTY OF ELGIN ROAD COMMITTEE THIRD REPORT FEBRUARY SESSION 1988 TO THE WARDEN ANO MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAO COMMITTEE REPORTS AS FOllOWS: I. We have been advised by the Ministry of Transportation of Ontario that the fol lowing spending allocations have been made to the County of Elgin for 1988: Fixed Costs Objectives (Including Road and Bridge Maintenance. Overhead, MaChinery and HoUSing and Drainage Assessments) Road and Bridge Construction i,287,200 $3.525.900 Asphalt Resurfacing i ,825.000 Rebates to Urban Munlcipailties 72,400 TOTAL GENERAL AllOCATION $6.710<500 This allocation Is supported by a subsidy of $5.346,700 at a subsidy rate of 501. on rebates to urban municipalities and 801 subsidy on the rema i nder. Expenditures by the County of Elgin must reasonably coincide with the allocation classification (le., the funds for nelf machinery or asphalt resurfacing cannot be diverted to other uses uniess there is a shortfall in the FIxed Cost Objective for Maintenance). An error was made by the Ministry of Transportation of Ontario in the initial allocation and the County of Elgin must apply for a supplementary spending allocation of $353.700 for Fixed Cost Items (road maintenance and urban rebates), this totai allocation T1!presents $281,800 subsidy. We have been assured by the Ministry of Transportation that the supplementary spending allocation will be approved (this is a portion of the $6.710.500 total above). All requests for supplementary allocations must be submitted by County Counci I to the Mlnistry of. Transportation before March 1. 1985. We have been informed that we are not eligible for any of the $30.000.000 allocation to the Ontario MuniCipal Improvement Fund (O.M.I.F.) as our road system does not fall below the target level of 701 system adequacy. COUNTY OF ELGIN ROAO COMMITTEE THIRO REPORT - FEBRUARY SESSION 1988 PAGE 2. We may be funded for supplementary allocations through the Ontario Transport Investment Initiatives (0.1. 1.1.) for our supplementary reQuest. As well w: .,are el1gfble for expenditures for County bridges on local roads (such as the Tates Bridge). WE RECOMMEND: I. That the resolution of the City of Oshawa regarding maximum lengths of trUCKS and trai lers and the maximum legal weights that can be carried on them be filed. 2. That the resolution of the City of Peterborough. requesting the Premier of Ontario and the Ministry of the Environment to launch prcgrallltle to infonn and educate the citizens of Ontario with regard to the problems of waste disposal and selecting landfill facilities. etc.. be endorsed. 3. That the attached budget in the amount of $44,000 for expenditures not subsidized by the Ministry of Transportation be approved. 4. That the City of St. Thomas be notified that the l/2 mill contribution amounting to $48,200 wtll be required for St. Thomas Suburban Road CCll'lllission purposes in 1988. 5~ That the County road levy for 1988 be $1,461.000 which inciudes the following expenditures: (a) County of Elgin's share of Generai Spending Allocation (After Ministry of Transportation Subsidy and the Contribution of the CIty of st. Thomas toward the St. Thomas Suburban Road COlllllission System has been Deducted). (b) Expenditures Subsidized by the Ministry of Transportation. (cl County of Elgin's Share of a Supplementary Allocation Request to the Ministry of Transportation for the Construction of Road /#30. Concession XIII. Township of Yannouth. (d) The County of Elgin's cost of a Suppiementary Allocation Request with regard to the Closure of the Tates Bridge. $1.315.000 44,000 100.000 2,000 Conti nued. . . 97 COUNTY OF ELGItl ROAD COMMITTEE THIRD REPORT - FEBRUARY SESSION 1988 PAGE 3. tn 1987 the County road levy was $1.278.000. The County's share (before municipal audit) was estimated -at $1,429,724 (S~ Second Report Page 9) as no County levy was made for the supplementary allocations received from the Ministry of Transportation for Patter-sons Bridge construction and for Road #45 Kettle Creek Culvert repairs. 1988 levy Increase Over actual 1987 levy 14.31. 1988 levy increase over actual 1987 expenditure 2.21. 6. That an app! ication be made to the Ministry of Transportation of Ontario for a supplementary spending ailocation in the amount of $400.000 ($300,OOO subsidy) for engineering, land purchase, construction, etc., on Road 1#30 (Radio Road) ConcessfonXIJI. Townshtp of Yarmouth. En 1987 the Ministry of Transportation agreed to fund construction on the - Radio-Hubrey Road Link to both the Counties of Elgin and Middlesex at a 751 SubSidy rate. Inasmuch as considerable engineering work remains to be done by the County of Middlesex the Minister had requested that the County of Elgin proceed as soon as Possible to complete their end of the road. Your COlllBittee feels that this reQuest for a supplementary allocation of $400,000 can be spent this year on the County of Elgin portion of the road link. Additional allocations will be required in future years to complete the project. 7. That an application be made to the Ministry of Transportation of Ontario for a supplementary spending appltcation of $10,000 US.OOO subsidy) for costs incurred In the closure of the Tates Bridge in Lot 7, Concession VIII. Brok.en Front. Township of Dunwich. B. That an app! ication be made to the Ministry of Transportation of Ontario for a supplementary spendIng applicatIon in the amount of $353,700 ($28i.800 Subsidy) for fixed cost spending on the County of Elgin road system. This supplementary spending allocation Is inciuded in the $6.710,000 initial allocation to the County although it was made at a different time to the original aIlocation. As an error was made in the originai allocation by the Ministry of Transportation it is necessary that we apply for a supplementary spending allocation. We have COUNTY OF elGIN ROAD COMMITTEE THIRD REPORT - FEBRUARY SESSION 1988 PAGE 4. been assured by the Ministry of Transportation that this allocation will be forthcoming. This subsidy allocation is included in the $35,346,700 alIocatiQ.n referred to in Item No. l. 9. That we recommend that County Council supports the Committee's action in making the following requests to the National Transportation Agency. That the County of Elgin requests the. Natlonai Transportation Agency to extend the time for submission of appeals with regard to the Canadian Transport Commission Order No. R.41399 which allowed the CSX Transportation Incorporated to abandon the lake Erie and Detroit River Railway from mileage 102.8 (West Lome) to mileage 126.8 (St. Thomas). We request that the extension of time be sufficient to allow the County of Elgin to study its future requirements for Its County Road system at all County road crossings of the Lake Erie and Detroit River Railway and to submit them for the consideration of the National Transportation Agency for inculslon by the Transportation Agency in the Order. We also request that the General PublIc and locai municipalities be notified of the abandonment and that publiC notIce through the press be given (for at least 3 weeks) and that the local municipalities and pub I ic be glYen sufficient time to detail their concerns with regard to the proposed abandonment to the Nationai Transportation Agency. We request that in the event that the Agency cannot resolve the concerns of the general public, local municipalities and the County, that the Agency repeal the abandonment order and hold a hearing into the matter at a convenient time and place in Elgin County. Both the Warden and Engineer have had a number of conversations with the Honourable John Wise and his office and have been advised that the date for appeals has been extended from January 28th to February 15th. The above appeal was forwarded last week to the National Transportation Agency asking that the time for appeals be Continued. . . 99 COUNTY OF ELGIN ROAO COMMITTEE THIRO REPORT - FEBRUARY SESSION 1988 PAGE 5. extended and that general notice to ail municipalities and the general pub! ic be given so all couid make known their concerns to the Agency. This will al'io give the County of Elgin engineering staff sufficient time to examine eaCh crossing in detail to ascertain the needs of the County for road widening, drainage, etc. ALL OF WHICH IS RESPECTFULLY SUBMITTED ~"'9" ~-r, CHA I RMAN ~1~ FEe 1 '{ ll88 COUNTY OF ELGIN ROAO. DEPARTMENT 1988 BUDGET ITEMS NOT SUBSIDIZED BY THE MINISTRY OF TRANSPORTATION I. Administrative Charges from Clerk's Office for Payroll Preparation. 2. Road COlllllittee !nspecUons (Meetings wi th the County of Middlesex. Etc.) 3. Contributions and Retirements, Etc. 4. liability Insurance (Includes Env i ronmenta I Insurance) 5. Memberships, Etc. 6. Sick Leave Plan Payouts 7. Urban Rebates on Non Subsidized Expenditures 8. Over Expenditure to Earn Maximum Subsidy TOTAL 1988 ESTIMATE $ 5,000 500 1,000 10,500 350 12,000 2.700 11,950:t 144 . 000 101 COUNTY OF ELGIN ROAO COMMITTEE FOURTH REPORT FEBRUARY SESSION 1988 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR RO,llD CO/oMI1TEE REPORTS AS FOLLOWS: 1. We recommend that the sutmisslons to the Honourabie Ed Fulton. Mini ster of Transportation for Ontario hy the Wardens of the Counties of Southwestern Ontario ask.ing for an Increase in funding be endorsed. {A copy of this submission is attached to this report.} AlL OF WHICH IS RESPECTFUlLY SUBMITTED ~7<' Zt.:~ CHAIRMAN. 4z; "44 FE8171188 2 SUBMISSION ro THE HONOURABLE ED FULTON MINISTeR OF TRANSPOR.'rA'rIOIf FOR THE PROVINCE OF ON'rl\RJ:O Presented byl The Warc!erlII of the counties of Southw8atern Olltario 8111 Martyn, warden, Elgin Carl .Gibb, warden. !saax Robert Bell, warden. Huron Walter Spence. warden. Kent Free! 'l'hoaa.. warden. Laabton Richard Bolton. warden. Hiddlesex Relea S.itb. warden, O1l:ford Alaolll Gerber. wat'den, Perth pebruary 1988 103 We, the Wardens of the Counties of Southwestern Ontario, wish to make the Ministry of Tr~n~portatlon aware of our coneern that restricted provincial dollars coupled wi th a deterioratinq road system that is carrying Illore and heavier vehicli!!1 has severely stJ:'ained municipal resources. In this t'egard, we endoJ:'sl! the statements made by Robert E. Leggate, President of the ontario Good Roads I\ssociation, who stated that we must find new l!Ioney frolll the general revenue fund of the Provin~ to arrest the deterioration of the lIlunlelpal rOO'ld systelll. In spite of the fact that the vast llIajority of municipalities ar!!! raisinq funds tln:ouqh taxation beyond the alllOunt t'equired to earn full provincial subsidy {and this alone is placing a hardship on the local ta:ll:payersl. _ find that _ are unable to keep libreaet of !:he increasinq needs. we recOl}nize and appreciate !:he increased fund-a made available !:hrough the ontario Municipal Investment Fund and the ontario Traneportation Investmen!:Initiative. However. _ do no!: feel this -band-aid approach- is the 10n<;1 t.IlJ:lll answer t.o t.he prablelll. Addi.U~J. doJ.l.ara ~ t:h8 ~ r__ fo.ncl of t:.he ~nce _t: blIl -.de a~l.4ble Oft It cont:i.md..n9 '--J.. and the .urdcipallU_ adYised of tbelir entitt.e.ent: earJ..,. in the year. It. is our sublllisaion that !:he mechaninlll are in place t.o ensure t.ha!: any ;}ddit.1onal fundg can be fairly distrib\lt.ed to !:helll.unieip'llitie!l. The counties, reqions, major urban centres and a number of larqer t.ownships pre!lently have t.heir provincial allocations determined via the use of a Needs St.udy. In 1979, t.he provincial spendin<;1 objective on the municipal road syst.em anticipated addressinq 75' of the ~surfacinq and 45' of the road and bJ:idge needs in the NOM plus 1-5 year eat.eqories over a five year pI!lJ:iod. Even with these limits, SOlIe of the IIIOre p~resllive lftUnieipa1ities were cont.ributinq 100' local dollars and thereby exceeding the provincial spI!lndin<;1 4 - 2 - objective. It is l1el::Y clear fro.. examining the impaet on individual inventoried needs that a return to that spending objective rept:esents a very substantial sum across the provinee. Ho_ver, it doea very validly reflect the additional provincial financial eo_1tlllent which is necessary to stem the very rl!llll deteripration being experienc~ 1n the municipal road systelll _ a deted.arat1011 which will be uqnified if the ~d9' induatry receives SIIpport for its proposal. to ~ truck l.eDqtb and. .,re critically, t:J:uct weiCJha~ The munlcipal1tielll need tiMe and funding to prepare for this increase 1n usage and load weights. Those local municipali ties not participatinq in a Need. Study proqraa would lIIilllply have their 1;":ov1n0141 allocation increallled by tiles_it proportion 48 the inClJ:e4se in fund. IUde available to the Ministry of TranspoJ:'ution for municipal road purpQses. Mt'. Hinistet', you at'e a_nil f~ the infonlal:1on t'eturned to yout' Ministry on an alUlual basis by the ..unieip4l~till.. that the lIlunieipalll:1l1l1acl:o.. south_et:enl Ontal:io have ..lid. ;II conCIIt'tad etfot't to llt'rest the d.lItel:iol:al:1on ot out' 1Illllticipal road. sys~ by 1Ip8nd.inq 100. lIunicipal dallan on road constrUcl:1on and _intenance. In spite ct lillited rellources at t"he llIunicipal level, lecal.councils, because they are clesest to the electors and easily contacted, will continue to l:aislI the llIaxiau. funds possible tc address the proble.. As we said earlier. our resources are strained. Mdil:1onal dollars llIust be 1IIade available annually fro. the general revenue fund of the Province of Ontaria ta address this very prelllllinq prebl_. -3 - \ile trust that you share the concerns raised by this group and llIany others and would ask that you do your utmost to convince the pre!llier, the Treasurer, and your fellow cahinet Ministers of the urgency of the situation and the requirement to address the deficiencies on a continuing basis. Thank you. 105 6 HOMES FOR SENIOR CITIZENS COMMITTEE REPORT February Sess ion, 1988 FIRST REPORT To the Warden and Members of the Elgin County CounciI. The Homes for Senior Citizens Committee reports as follows: 1. THAT the Warden and Clerk be authorized to sign the Medical Director contracts and that a Bylaw be prepared to sign the necessary documents. 2. THAT the Director/Administrator be authorized to send 4 Registered Nurses to the O.A.H.A. Spring Conference March 23 and 24, 1988 with the usual expenses paid. 3. THAT the proposal of Peat Marwick Consulting Firm dnd Associates be accepted and the Warden and Clerk be authorized to sign the contract to commence the study at a cost of $52.000. plus expenses of $2.500. totalling $54,500.00 and that a Bylaw be prepared to sign the necessary documents. All of which is respectfully submitted. CUL..r ~ , A. Ford, Chairman 4dI/}(avy.. FEB17!l88 107 PERSONNEL COMMTTTEE REPORT February Session, 1988 FIRST REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1988) be December 1. altered 31st of That Item #1 of the Second Report (January so that the date of March 31st be changed to the following year and will now read: County employees who receive compensation for overtime hours worked, under Section 4.50 of the Personnel Policy Manual, on the basis of time off on an hour-for-hour basis, must liquidate the balance of all hours credited to them, as at December 31st each year, no later than December 31st of the following year. 2. That the following vacation days for the Roads Depart- ment be carried over from 1987 to 1988: Bruce Boughner John Brown Glenn Cross Clare Dean Ra~ph Gordon Michael Hare Jim Haskell Jack Hoffman Edwin Kelley Leonard Kelly Ted McCready Fred Marshall Jack Mathews Allan Moon William Sloetjes Ken Telfer William C. Turvey Jim Watters Arthur Webber Lloyd Webster Robert Moore 1 2 1 2 day days Winter Control Call In Foreman Kettle Creek Culvert Project winter Control Call In Foreman Kettle Creek culvert Project Foreman Kettle Creek culvert Project Operator Kettle Creek Culvert Project winter Control Call In Winter Control Call In winter Control Call In winter Control Call In winter Control Call In Operator Kettle Creek Culvert Project winter Control Call In Winter Control Call In Winter Control Call In Winter Control Call In Kettle Creek Culvert and Winter Control Call In Call In Garage re; Winter Control Winter Control Call In Winter Control Call In Call by Warden re; meetings on St. George Street repairs and Tates Bridge Closings Carry-Over 1987 to 1988. ALL of which is respectfully submitted. day days 1 day 2 J" days 1 day 1!.:l days 1 day 1 day 1 day l!.:l days 2 J 2 1 4 days days days day days day 1 day !.:l day 3 days 34 Days -~ ~.P__N E. Neukamm, Chairman. . ~277~1~ FES 17 !IS8 8 PROPERTY COMMITTEE REPORT February Session, 1988 FIRST REPORT To the Warden and Members of the Elgin County Council, The Property Committee reports as followsl 1. That the caretaker has been authorized to purchase six toilet seats for use in the Library and Warden's office. 2. That the letter from the Attorney General (Corre- spondence ~ll has been filed and copies forwarded to the persons and organizations to whom the resolution oppOSing the moving of the Courts to London was sent. 3. That we recommend that an application be made to the Ontario Municipal Board to borrow up to Sl,OOO,OOO from the Bank of Montreal to finance renovations to the County Adminis- tration Building to house the prospective tenants and that a by-law be presented to Council at the February 1988 Sessiori. 4. That the quotation of Edwards in the amount of $778.00 has been accepted for repairing the emergency lighting system for the north end of the County Administration Building. 5. built using That the Chairman has been authorized to have storage in the basement to accommodate the departments presently the various rooms off th~ hallway. 6. That the tender of Jim's Lawn Care Service has been accepted for maintenance of the grounds for 1988 for the fol- lowing prices: Spring and Fall cleanup - to include raking, mulching of leaves, picking up debris, litter etc. - Lum Sum $225.00 Grass Cutting Main Building Area - To include mowing of area, trimming around building and trees - Per Cutting 70.00 Ditch Area - To include mowing only - North and South of Street - Per Cutting 20.00 Shrub and Garden Maintenance Every second week edge garden areas, cultivate and weed - Per Time 25.00 ALL of which is respectfully submitted. ~ FEa 17 !l98 PROPERTY COMMITTEE REPORT February Session, 1988 SECOND REPORT To the Warden and Members of the Elgin County Council, The Property Committee reports as follows: L That we recommend "that the deductible be increased to $2,500 per occurrence for property and automobile insurance~ 2. That we recommend that the Counci~lor's Accident Policy be increased to $50.000 from the present $25,000. 3. That the various departments presently using storage rooms off the basement hallway have been advised that the areas will be required and the materials be transferred to the new storage areas at the south end. 4. That we recommend that commencing in January 1989 the insurance review be altered from the present method of having three separate Committees and the Museum Board review it inde- pendently, to having the Property Committee convene a meeting with two representatives from each of the Roads Committee, Homes Committee, and the Museum Board to review coverage as a joint body and they each take the changes back to their respec- tive bodies for ratification. A summary of the coverage will be provided prior to this meeting. 5. That we recommend that. Council consider including the following amounts in their 1988 budget: Buildinq Expenditures Receipts !!!.! Registry Office S 10,000 S 9,000 , 1,000 Court House 60,000 45,000 15.000 Administration Buildinqs 9 Gladstone Avenue ) 25,000 --- 25,000 79 Stanley Street ) 450 Sunset Drive 100,000 --- 100,000 Recoverv of Rentals --- 95,000 (95,000) Reserve for Capital Expenditures 20,000 --- 20,000 ALL of which is respectfully submitted. J!6dd) ~r~ c 4Ut 7nu.Jr FEB 1 7 ~ 109 o TREASURER'S STATEMENT ON REMUNERATION ANn R~PENSES February Session, 1988 To the Warden and Members of the Elgin County Council, I beg to submit the following itemized statement of the remuneration, mileage and expenses, paid to each Member of Elgin County Council, during the calendar year ending December 31st, 1987: ~ Remuneration and Mileaqe Council, Committee and Outside Boards + Conventions By-Law No. 87-32 Total (1) 764.48 S 4,508.82 (1) 609.48 3,039.38 (1) 764.48 3,633.61 (1) 599.48 3,472.58 1,818.12 2,580.60 ( 1) 609.48 3.545.76 ( 1) 189.48 4,930.69 (1) 564.48 3,687.27 (1) 1,240.90 2,995.40 2,378.11 2,239.86 3,173.85 11) 599.48 3,634.29 (1) 414.66 4,636.65 1,505.23 (1) 336.66 3,415.75 2,415.16 (1) 1,240.90 5,428.90 (4) 7,076.21 26,029.84 2,655.02 3,986.32 (2) 914.14 3,882.43 4,594.68 (2 ) 1,240.14 4,383.14 (20) $17,764.45 $108,571.46 By-Law No. 82-50 By-Law No. 86-69 . By-Law No. 86-70 By-Law No. 87-42 Black, C. !. Bradfield, R. T. Campbell, J. O. Chute, D. V. DeKraker, A. J. Emerson, K. C. Fischer, J. Ford, A. K. Hodgson, J. W. Lavereau, R. J. Lyle, H. F. Marr, E. H. Martyn. W. A. Mezenberg, H. J. Millman, M. L. McCann, J. A. Neukamm, E. Pearson, D. H. Perovich, D. Purcell, R. F. Schaper, K. M. Stewart, 11. H. van Kasteren, A. J. Wakeling, J. L. Willsey, C. R. $ 3,744.34 2,429.90 2,869.13 2,873.10 1,818.12 2,580.60 2,936.28 4,141.21 3,122.79 1,754.50 2,378.11 2,239.86 3,173.85 3,034.81 4.221. 99 1,505.23 3,079.09 2,415.16 4,188.00 . 18,953.63 2,655.02 3,986.32 2,968.29 4,594.68 3,143.00 TOTAL $90,807.01 ( , indicates number of conventions attended + COnvention amounts include all payments made to December 31st, 1987 Warden's Convention amount includes Hospitality Suite Expenses ALL of which is respectfully submitted. ~~ G. C. Leverton, County Treasurer. ~.d1-- ,c,ctl: 1"'1""'''' TREASURER'S STATEMENT ON REMUNERATION AND EXPENSES february Session, 1988 To the Warden and Members of the Elgin County Council, 111 I beg to submit the following itemized statement of the remuneration, mileage and expenses, paid to persons appointed to outside boards, during the calendar year ending December 31st, 1987 as authorized by the follow- ing By-Laws, ~ Appointed To By-Law No. 87-42 Auckland, A. W. St. Thomas Suburban Roads Commission By-Law No. 82-50 By-Law No. 85-61 By-Law No. 87-8 Benner, M. C. Land Division Carroll, L. R~ Committee Littlejohn, A. B. McKinlay, J. V. Tufford, N. G. TOTAL ALL of which is respectfully submitted. Remuneration and Mileaqe Conventions $ ill.:..Q.Q :;; 609.48 2,340.68 2,311.85 1,400.36 2,691.80 1,992.04 10.736.73 $10 911.73 547.22 422.22 969.44 ~ 784.48 2,340.68 2,311.85 1,400.36 3,239.02 2,414.26 11,706.17 :;;1 578.92 $12 490.65 ~ >4...../ G. C. LevertOn, County Treasurer. ~ 7114 fER !"{ W8 L. PERSONNEL COMMITTRP. REPORT february Session, 1988 SECOND REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. in the period That we recommend that the following changes be agreement with Road Employees' Association for the January 1st. 1988 to December 31st, 1989: made (1) Bereavement Leave to be extended to three days and included are aunts and uncles. (2) Benefits will be continued for a period of five months after the commencement of Workers' Compensation. Chiropractor to be added to Extended Health Coverage. Dental Plan (Blue Cross ~9) will be provided, paid 80% by County, based on a current C.D.A. fee schedule. Vacation entitlement of six weeks after twenty-ane years of service to be added. Wages - effective January 1st, 1988 - increase by 5% - effective January 1st, 1989 - increase by 5%. by-law be presented to Council authorizing the Clerk to sign an agreement with the foregoing (3) (4) (S) (6) and that a Warden and changes. ALL of which is respectfully submitted. ..--&~~~ E.Neukamm, Chai.4"-dI 1~ FEB 17 !l88 113 SOCIAL SERVICES COMMITTEE REPORT February Session. 1988 FIRST REPORT To the Warden and Members of the Elgin County Council, The Social Services Committee reports as follows: 1. That we recommend that the following daily rates be approved for Day Care Service, effective January 1st, 1988, for Fairview Day Nursery, subject to the approval of the Ministry of community and Social Services for subsidy purposes: Infants $19.00 per day Toddlers S18.00 per day Juniors and Seniors $17.00 per day. 2. That we recommend that County Council consider including an amount of $882,500.00 in their 1988 Budget for the operations of the Social Services Department requiring the County to provide $233,300.00 ALL of which is respectfully submitted. fl /! K L ' '--(~ ~dS!er. ~ a~ n. 4..di' h'/4 FEB 17 Il88 COUNTY OF ELGIN By-Law No. B8-8 "8EING A BY-LAW TO AUTHORIZE THE EXECUTION OF A COLLECTIVE AGREEMENT BETWEEN THE CORPORATION OF THE COUNTY OF ELGIN AND THE ELGIN COUNTY ROAD EMPLOYEES' ASSOCIATION." WHEREAS the Elgin County Road Employees' Association is the sole bargaining agent for all employees of the Roads Department, other than management and clerical and casual staff; and WHEREAS negotiations have taken place, between the County and the Association, towards establishing orderly collec- tive bargaining relations and providing an orderly procedure for the disposition of grievances and defining working conditions and terms of employment for all hourly-rated employees who are represented by the Association, in the form of a collective agreement: and WHEREAS agreement has now been reached by both parties on the said procedures, conditions and terms of employment to be included in an agreement to cover the period January 1st, .1988 to December 31st, 1989. NOW THEREFORE the Municipal Council of the corporation of the County of Elgin enacts as follows: 1. That the Warden and Clerk of the County of Elgin be and are hereby authorized to sign the Collective Agreement between the County of Elgin and the Elgin County Road Employees' Association, setting forth collective bargaining relations, disposition of grievances and to define working conditions and terms of employment for all hourly-rated employees represented by the said Association. READ a first time this 17th day of February, 1988. READ a second time this 17th day of February, 1988. READ a third time and finally passed this 17th day of February, 1988. --=::C'"____ ~ .., ~../ G. C. ~everton, Clerk. ~/~,~ w. A. rt , Warden. 115 COUNTY OF ELGIN By-Law No. 88-9 "BEING A BY-LAW 10 AUTHORIZE THE WARDEN AND THE CLERK TO SIGN AN AGREEf1ENT WITH THE FIRM OF PEAT MARW!CK MANAGEMENT CONSULTANTS." WHEREAS the corporation of the County of Elgin desires to determine by means of a study the current and future needs of ~he elderly: and WHEREAS to select a firm to carry out this study tenders were requested and personal interviews conducted, and the firm of Peat Marwick Management Consultants was selected. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. That the Warden and the Clerk are hereby authorized to sign an agreement with the firm of Peat Marwick Management Consultants, to perform a study in accordance with their propo- sal relating to the needs of Senior Citizens in Elgin County. READ a first time this 17tn day of February, 1988. READ a second time tnis 17th day of February, 1988. READ a third time and finally passed this 17th day of February, 1988. .~~>-'--- G. C. Leverton, Clerk. &/~h;' /' W. A. tyn Warden. 6 COUNTY OF ELGIN By-Law No. B8-10 "A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE FEBRUARY SESSION. 1988. " WHEREAS by Section 9 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of a municipal corporation are to be exercised by its council; and WHEREAS by Subsection 1 of Section 103 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980. the powers of every Council are to be exercised by By-~aw; and WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the Corpora- tion of the County of Elgin in respect of each recommendation contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meet- ings held during the February 1988 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things' necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 18th day of February, 1988. READ a second time this 18th day of February, 1988. READ a third time and finally passed this 18th day of February, 1988. ~<-<..< J4...../ G. C. Leverton, Clerk. ,;~( /1~"fv; , W. A. ar yn, Warden. 117 March Session - First Day Wednesday, the 16th day of March, 1988 The Elgin County Council met this day at the Ad~nistration Building, at 10:00 A.M. in accordance with adjournment. The Warden in the Chair. ROLL CALL - lil Members present except: Reeve Marr Deputy Reeve DeKraker Reeve Hodgson .Reeve Purcell Reeve Black Reeve McCann. FIRST REPORT - COUNTY LIBRARY COMMITTEE Moved by Reeve Pearson Seconded by Reeve Lavereau That the First Report of the County Library Commdttee be adopted. - Carried. FIRST REPORT - COUNTY ROADS COMMITTEE Moved by Reeve Stewart Seconded by Reeve Willsey That the First Report of the County Roads Committee be adopted. _ Carried. FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE Moved by Reeve Ford Seconded by Deputy Reeve Chute That the First Report of the Homes for Senior Citizens Committee be adopted. - Carried~ In addition to the Members of Council. Mr. Chuck Raven and Mr. Don Lemon of the firm of Deloitte Haskins & Sells, County audi- tors. were in attei1dance~ The budget review took place with a line by line examination of the proposals for 1988. various department heads and chairmen spoke to the various aspects of the budget. A suggestion to add an amount of $100,000 as a contingency amount was debated, but did not result in a resolution to insert it. Moved by Deputy Reeve Mezenberg Seconded by Reeve Fischer That we adopt the following budget for the lawful purposes of the County during 1988, requiring a Net Levy of $4,293,064 made up as follows; EXPENDITURES LESS RECE:IPTS NET LEVY $16.860,886 12.567,822 $ 4.293,064 and that this sum be raised on all rateable property in the several municipalities of the County of Elgin. during the year 1988 for County purposes. and that this amount be levied on the several municipalities in the County of Elgin on the basis of the apportion- ment, as determined under Section 365 of The Municipal Act and that a by-law adopting this budget and apportionment be prepared - 8 COUNTY OF ELGIN - 1988 BUDGET - 2 - 1 Surplus from Prior Year 3 Supplementary Taxes 4 Recovery of Rentals 5 Ontario Unconditional Grants 6 Council Members and Local Boards 7 Administration Salaries and Benefits 8 Administration Supplies and Services 9 Administration Buildings Maintenance 10 Court House Maintenance 11 Registry Office 12 New Administration Building - operating 13 Grants 14 Miscellaneous 15 County Roads 16 Children's Aid Society 17 Elgin Manor - Operating 18 Terrace Lodge - Operating 19 Terrace Lodge - Debenture Charges 20 Bank Interest Charges and Income 21 Capital Loan Repayment - Princip~ 22 Capital Loan Repayment - Interest 23 Taxes Written Off 24 Agriculture 25 Health Unit 26 County Library 27 Land Division 28 Social Services 29 Mosquito Contro~ 30 Reserve for Capita~ Expenditures 32 Reserve for Hospita~ Capita~ Grant 33 Homes for the Aged - Feasibi~ity Study 34 TOTALS 35 Requisitions (NET LEVY) 1988 ESTIMATED EXPENDITURES $ 150,000 168,000 80,000 25.000 60,000 10,000 100,000 35,807 1,000 7,700,000 150,621 3,325,002 1,839,458 92,400 30,000 120,000 100,000 15,000 55,000 269,373 1,145,125 32,000 882,500 100 20,000 400,000 54,500 $16,860,886 $16 860 886 - Carried. Moved by Reeve Stew~ Seconded by Deputy Reeve campbe~~ That we go into a Committee Of The Who~e. - Carried. The Committee rose without reporting. Warden Martyn oamed Reeve Fischer as Chairman. Moved by Deputy Reeve Schaper Seconded by Reeve wi~~sey (116,910 ) (15,000) (120,000) (431,472) 150,000 154,500 80,000 25,000 15,000 1,000 100,000 35,807 1,000 6,239,000 1,461,000 150,621 1988 ESTIMATED RECEIPTS $ 116,910 $ 15,000 120,000 431,472 1988 TAX ~ 287,996 208,174 92,400 5,000 120,000 100,000 15,000 55,000 269,373 975,825 4,000 233,300 100 20,000 400,000 16.350 $4,293,064 (4.293.064) $ . That as the hour is now 12 o' c~ock noon, we continue on to conc~ude the business at hand. - Carried. 13,500 45~000 9,000 3,037,006 1,631,284 25,000 169,300 28,000 649,200 38.150 $12.567,822 4.293.064 $16 860 886 119 _ 3 _ County Council, March Session, 1988 Moved by Deputy Reeve Mezenberg Seconded by Deputy Reeve Chute That By-Law No. 88-11 -Being a By-Law to Authorize the Borrowing of Monies from the Bank of Montreal to Renovate Areas in the County Administration Building- be read a first time. _ Carried. Moved by Reeve Neukamm Seconded by Reeve Bradfield That By-Law No. 88-11 be read a second time. - Carried. Moved by Deputy Reeve van Kasteren Seconded by Deputy Reeve Schaper That By-Law No. 88-11 be read a third time and finally passed. - Carried. Moved by Reeve Willsey Seconded by Deputy Reeve Mil~n That By-Law No. 88-12 -A By-Law to Confirm Proceedings of the Munic- ipal Council of the Corporation of the County of Elgin at the March 16th Session, 1988- be read a first time. - Carried. Moved by Deputy Reeve Wakeling Seconded by Reeve Lavereau That By-Law No. 88-12 be read a second time. - Carried~ Moved by Deputy Reeve Lyle Seconded by Deputy Reeve campbell That By-Law No~ 88-12 be read a third time and finally passed. - Carried. Moved by Reeve Ford Seconded by Reeve Lavereau That we do now adjourn (12:12 P.M~) to meet again on March 30th, 1988 at 10:00 A~M~ _ Carried. ~~ "~ G. C. Leverton, Clerk~ W:-A:-Martyn , Warden~ o LIBRAR Y COMMITTEE REPORT March Session 1988 FIRST REPORT To the Warden and Members of Elgin County Council, The Librar-y Committee reports as follows: 1. That the Committee accepts the budget as mailed out and recommends to County Council that they consider including the (ollowing amounts in their 1988 budget: RECEIPTS County Grant Provincial Grant Ministry Grant-Library System Study Fines t;c Fees Miscellaneous Total 915.825. 151,000. 9,300. 3,000. 6,000. $1,145.125. EXPENSES Operating Leases Total $ 981,300. 153.825. $1.145,125. ALL of which is respectfully submitted. (Gu~ Don H. Pearson, Chairman. IY; i.!h[~ MAR 16 lll8 121 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT MARCH SESSION 1988 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD COMMITTEE REPORTS AS FOLLOWS: WE RECOMMEND: 1. That the budget for Mosquito Control for the prevention of encephaiitis be set at $100.00 for 1988. This money will allow us to keep our licenses from the Ministry of the Environl'lli!nt in an active state. If we fail to renew the licenses from year to year our personnel would have to attend 11 Ministry of the Environment course and pass an examination to obtain their . licenses again. ALL OF WHICH IS RESPECTFULLY SUBMrTTEO "7-<,,/ ::ei':-._.~ CHAIRMAN. ~~ MAR 16 ll88 2 HOMES FeR SENIOR CITIZENS COMMITTEE REPCR7 March Session FIRST REPORT To the Warden and Members of the Elqin County Council. The Homes for Senior Citizens Committe~ reports as follow~: 1 . THAT we re~ommend that: Elgin ("o11nty Council consider including the following amounts in their 1988 budget for the operation of the two Homes for Senior Citizens exclusive of debentures: Elgin Manor Terrace Lodge Expenditures $3,325,001.54 Sl.839.4?7.85 $5,164,459.39 Receipts $3,037,006.20 Sl.631.2~6 $4,668,289.26 Tax Levy $287,995.34 $208,174.79 $496,170.13 2. THAT the per diem to be charged for Elgin Manor and Terrace Lodge residential care be increased bv $3.50 to $41.00 per diem effective April 1. 1988. - ALL of which is respectfully submitted. ,I"L.';-~.{ A. K. Ford- Chairman ~{4 MAR 16 !l88 123 COUNTY OF ELGIN By-law No. 88-11 "BEING A BY-LAW TO AUTHORIZE THE BORROWING OF MONIES FROM THE BANK OF MONTREAL TO RENOVATE AREAS IN THE COUNTY AOMINISTRATION BUILDING. " WHEREAS the corporation of the County of Elgin owns and does business from a three and one-half story County Administration Building located at 450 Sunset Drive, St. Thomas: and WHEREAS the County only occupies approximately one-third of the building with the balance unfinished and not presently suitable for use without renovations: and WHEREAS the County presently is negotiating with sev- eral potential tenants who will require a large portion which will have to be renovated to suit their needs; and WHEREAS a rough estimate has been suggested by a consulting engineering firm to the effect that costaE renova- tions will exceed $700,000: and WHEREAS the corporation of the County of 81gin proposes to borrow the said monies from the Bank of MontTeal. 408 Talbot Street. St. Thomas, when and as required. by way of promissory note or promiSSOry notes, at a rate of interest to be determined at the time of borrowing: and WHER8AS the corporation of the County of Elgin intends to repay the amount borrowed on an annual basis. with interest, over a period of time not exceeding ten years. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of 81gio enacts as follows: 1. The Head and Treasurer of the corporation of the County of Elgin are hereby authorized to obtain from the Bank of Montreal, amounts as required and not exceeding One Million Dollars in total, by way of promissory notes or notes, at a rate of interest to be determined at the time of borrowing, to meet the cost of renovating the County Administration Building. 2. That this by-law not become effective until approved by the Ontario Municipal Board. READ a first time this 16th day of March, 1988. READ a second time this 16th day of March, 1988. READ a third time and finally passed this 16th day of March, 1988. --=-~ ~ G. C. Leverton, Clerk. ~Jl/ /JlF* w. A. ar n, Warden. 4 COUNTY OF ELGIN BY-law No. 88-12 "A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE MARCH 16TH SESSION. 1988." WHEREAS by Section 9 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of a municipal corporation are to be exercised by its council: and WHEREAS by Subsection 1 of Section 103 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of every Council are to be exercised by By-Law: and WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law. NOW THEREFORE.the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the Corpora- tion of the County of Elgin in respect .of each recommendation contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meet- ings held during the March 16th, 1988 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 16th day of March, 1988. READ a second time this 16th day of March, 1988. READ a third time and finally passed this 16th day of March, 1988. ~~ G. C. Leverton, Clerk. A'J'/~* w. A. Ma y-n, Warden. 125 March 30th Session - First Day Wednesday, the 30th day of March, 1988 The Elgin County Council met this day at the Administration Building, at 10:20 A.M., in accordance with adjournment. The Warden in the Chair. ROLL CALL - All Members present except: Reeve Emerson Reeve Black Reeve Bradfield Reeve McCann. Moved by Deputy Reeve Wakel.lng Seconded by Reeve Pearson That the minutes of the February 1988 and March 16th, 1988 Sessions of the Elgin County Council be adopted~ - Carried. COMMITTEE COMMUNICATIONS COUNTY GOVERNMENT COMMITTEE 1. Municipal World Inc. offering their services in producing a municipal code. 2. Minister of Municipal Affairs with information on -Local Govern- mentWeek- . 3. City of Chatham with resolution dealing with the listing of all ingredients contained in prepared food sold by fast food outlets, restaurants. 4. Regional Municipality of Ottawa-Carleton with resolution opposing Sunday shopping. COUNTY ROADS COMMITTEE 1. Ontario Energy Board requesting any municipalities who may be interested in the issue of gathering/production lines in Ontario, to participate by forwarding a written submission to the Board in accordance with this notice. 2. F. J. Horgan, Commissioner of Works, Metropolitan Toronto Works Department, asking if Elgin would consider the location of an envi- ronmentally acceptable site within their jurisdiction for solid waste disposal. 3. Ministry of Government Services, Realty Group, offering for sale Part of Lot 17, Gore North of Talbot Road. Township of Ma.lahide. 4. Ministry of the Environment with literature and information on the Policies and Guidelines, Environmental Assessment Act. S. Hennessey, Bowsher and Associates requesting information re~ the status of the proposal to expropriate lands to straighten St. George Street in the vicinity of Cowan Park. 6. Minister of Transportation and Communications with info:rtll4tion re~ supplementary allocations for road and bridge improvements. ,. Ministry of Transportation and Communications with information re: the retirement dinner for Mr. Ken Kleinsteiber. 8. Town of Aylmer requesting assistance in the redesign costs of the Elm and Beech Street intersection. 6 - 2 - PERSONNEL COMMITTEE 1. Minister of Municipal Affairs with guidelines for the Municipal Equity Program funding. 2. The Coopers & Lybrand Consulting Group with invitation to a complimentary seminar on April 7th at the Sheraton Centre. PROPERTY COMMITTEE 1. The Village of Port Burwell supporting the county's resolution with respect to moving facilities to London and, also, questioning the County's role in not providing quarters for the courts. RECEPTION AND ENTERTAINMENT COMMITTEE 1. Mr. A. W. Auckland. Secretary, Ex-Wardens' Association, with request to have the names of all Ex-Wardens living or deceased commencing with the oldest living Warden on the Warden's Banquet program. 2. Gladys Axtell with a priceef $7.00 per meal, inclusive of tax and gratuity for 1988 for County Council meals. SOCIAL SERVICES COMMITTEE 1. Ontario Municipal Social Services Association with request for membership. 2. Ontario Municipal Social Services Association with information on the Spring Administrator's Seminar. 3. Ontario Municipal Social Services Association with registration form for the Annual Convention to be held in Sudbury, June 12-15, 1988. 4. The Canadian Red Cross Society, St. Thomas Branch, with request for an increase in the Homemaker hourly rata. FILED 1. Family & Children's Services of St. Thomas and Elgin with Alloca- tion of Children In Care and Financial Statements for the months of January and February 1988. 2. University of Waterloo advising that the winners of the Elgin County Scholarships were: Peter J _ MERKS Dutton - 81.0% Gary W. VAN LINGEN R. R. #4, Aylmer - 78.7%. 3. Association of Municipalities of Ontario with following reports: #88-1 - Education Funding in Ontario 88-2 - Preliminary Response to New Directions for Child Care 88-3 - 1988 Provincial Budget Submission. 4. Minister of Health with reply re: Dr. K. Voon and the need for an additional physician in Dutton. 5. Marietta Roberts, M~P.P., acknowledging receipt of the brief to the Minister of Transportation by the Wardens of Southwestern Ontario. 6. Wilfrid Laurier University acknowledging notice of the awarding of scholarships for 1988. 7. Minister of Housing with request for co-operation re: the Resi- dential Rent Regulation Act, 1986. 8. Charlie M. Tatham, M.P.P. with copy of comments to the Honourable Vince Kerrio re: Norfolk Sand Plain. 127 _ 3 - County Council. March 3Q Session, 1988 ~ - continued 9. Marietta Roberts, M.P.P., acknowledging receipt of the letter to the Attorney General re: Court Facilities. 10. Copy of an address by Tom Ross, Executive Director, Canadian Retail Hardware Association, to the Founding Meeting of the Coalition Against Sunday Shopping. 11. Bank of Montreal with copy of 1987 Annual Report. 12. Ministry of Culture and Communications with information on a Provincial LACAC Conference to be held June 8-11. 13. Elgin and St. Thomas Home Builder's Association supporting the opposition to moving the courts to London. 14. Marietta Roberts, M.P.P.. acknowledging receipt of the letter to the Minister of Health re: Dr. Voon. 15. Ministry of the Attorney General re: the Provincial Offences Act - Part II re: charges under the Highway Traffic Act. 16. R. M. Bell, Warden of Huron, advising that a fox bounty will not be introduced. 17. Catfish Creek Conservation Authority with copy of 1987 Annual Report. Moved by Deputy Reeve Schaper Seconded by Reave Hodgson That the disposition of the Communications mailed previous>ly be approved as follows: . County Government Committee - #1-4 inclusive County Roads Committee - #1-8 inclusive Personnel Committee - #1-2 inclusive Property Committee - #1 Reception and Entertainment Committee - #1-2 inclusive. Social Services Commit- tee - #1-4 inclusive Filed - #1-17 inclusive County Council - #1-13 inclusive - Carried. A delegation of some sixty people attended Council with regard to the Closing of the Tate's Bridge. A brief was brought to the Clerk's Office previOUSly and mailed out to Members of Council. Mr. Rob McWilliam, Mrs. R. Lilley and Mr. Crocker spoke to the brief and requested Council find financial means to open the bridge again. The delegation had. a number of questions which they wished to ask and were requested to put them in writing and address them to the Roads Committee. A reply will be sent back from the Roads Committee. The delegation left at this point in the meeting. The Clerk read a document with respect to a proposed Home in West Elgin to the Members of Council. It provided for a gift of land from Margaret Evans in the West Lome area. Warden Martyn referred the document to the Homes Committee. FIRST REPORT - COUNTY GOVERNMENT COMMITTEE (mailed) Moved by Deputy Reeve Lyle Seconded by Deputy Reeve Campbell That the First Report of the County Government Committee be adopted. - Carried. FIRST REPORT - COUNTY LIBRARY COMMITTEE (mailed) Moved by Reeve Pearson Seconded by Deputy Reeve Millman That the First Report of the County Library Committee be adopted. - Carried. _ 4 _ County Council, March 30 Session, 1988 FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE (mailed) Moved by Reeve Ford Seconded by Deputy Reeve Chute That the First Report of the Homes for Senior Citizens Committee be adopted. - Carried. FIRST REPORT - PROPERTY COMMITTEE (mailed) Moved by Reeve Hodgson Seconded by Reeve Willsey That the First Report of the Property Committee be adopted. _ Carried. A presentation was made by Reeve Ford, Chairman of the Homes for Senior Citizens Comraittee, and Warden Martyn to Mr. Fred Boyes, Director of the Homes for the Aged, and Mrs. Marilyn Barrett, Assistant Administrator, of Certificates of Accreditation for both Homes for a two-year period. The Chairman complimented the staff for all the work which was necessary in obtaining the accreditation. COUNCIL COMMUNICATIONS L National Transportation Agency of Canada with notice of exten- sion of the date of abandonment to March 1st, 1988 re; CSX Transpor- tation Inc. 2. National Farmers Union with invitation to an Action Rally, April 14th, at 7:30 P.M. in the C.A.W. Hall Chatham and request for support by resolution. 3. Elgin Historical Society with suggestion that pictures from the Scott Negative Collection be produced in the Times-Journal wee~y. 4. Town of Aylmer endorsing the resolution from the Township of Norfolk re: a compensation program and establishi.ng an i.ndependent Board of Arbitrators to review the decline of the tobacco industry. 5. Ontario Hydro conf:irm.ing the change in the transmission tower in the vicinity of Lynhurst park Subdivision. 6. Heart and Stroke Foundation of Ontario with request for finan- cial assistance. 7. National Transportation Agency of Canada advisi.ng that they have instituted an inquiry into the abandonment of CSX App~ication (West Lorne _ St. Thomas) and a postponement of the date previously set. 8. So~ici.tor General with information on Tornado Awareness. 9. The university of Western Ontario with appreciation for $2,000 grant and advising it will be directed to their scholarship fund. 10. Association of Municipalities of Ontario with update on status of GASAMO. 11. Township of Norfolk with reso~ution asking that both governments consider a compensation prograM and establishment of an independent Board of Arbitrators re: the declines in the tobacco industry. 12. Town of Aylmer asking that Counci~ act on the recommendations of The Tobacco Area ~ndustria1 Strategy Study Committee. 13. City of Toronto forwarding a copy of a Report of their Neigh- bourhoods Committee, entitled -International Year of Shelter for the Homeless - City's Participation-. 129 _ 5 - County Council, March 30 Session, 1988 Moved by Reeve Stewart Seconded by Deputy Reeve Chute That Council Communications numbered 1, 2, 4, 5, 6, 7, 8, 9, 10 and 13 be filed. - Carried. Moved by Reeve Willsey Seconded by Reeve Hodgson That we do now adjourn (11:55 A.M.) to meet again on Wednesday, March 30th. 1988 at 1:30 P.M. - Carried. Council re-convened at 3:23 P.M. ROLL CALL - All Members present except: Reeve Emerson Reeve Black Reeve Bradfield Moved by Reeve Fischer Seconded by Deputy Reeve Mezenberg That we go into a Committee Of The Whole. Carried. Warden Martyn named Reeve Neukamm as ChUrman. The Committe rose without report~g. FIRST REPORT - AGRICULTURAL COMMITTEE The First Report of the Agricultural Cormtittee was presented by Reeve Marr and adopted on motion of Reeve Man: and Reeve Lavereau. FIRST REPOR'r - RECEPTION AND ENTERTAINMENT COMMIT'l'EE The First Report of the Reception and Entertainment Committee was presented by Deputy Reeve Chute and adopted on motion of Deputy Reeve Chute and Deputy Reeve Schaper~ FIRST REPORT - SOCIAL SERVICES COMMITTEE The First Report of the Soc~ Services Committee was presented by Reeve Fischer and adopted on motion of Reeve Fischer and Reeve McCann. FIRST REPORT - COUN'l'Y ROADS COMMITTEE (mailed) Moved by Reeve Stewart Seconded by Reeve Neukamm That the First Report of the County Roads Committee be adopted~ Carried. SECOND REPORT - COUNTY ROADS COHMJ:T'l'EE The Second Report of the County Roads Conunittee was presented by Reeve Stewart and adopted on motion of Reeve Stewart and Reeve Ford. Moved by Reeve Neukamrn Seconded by Reeve Ford That Application T2/88 by Mark and Evelyn Wales, R. R~ i2, Aylmer, N4H 2R2, owners of premises known as Lots 3, 4 and 5, Concession 2, Township of Malahide, for consent to clear 480 square metres of trees be approved and that this clearing be done before March 30, 1989. - Carried. - 6 - Moved by Reeve Wi~~sey Seconded by Reeve Perovich That Application TllaS by David H. Durham, R. R. ~l. Iona Station, NOL lPO, owner of premises known as Lot 19, Concession 5, South of At Township of Dunwich, for consent to clear .40 hectares of trees be approved and that the clearing be done before March 30, 1989. - Carried. Moved by Reeve Perovich Seconded by Deputy Reeve Mezenberg That the Statement of Proposed Work and Expenditures in the amount of ~6.3S6.800 for the County of Elgin and the St. Thomas Suburban Road commission Road System as recommended in the First Report of the Road Committee, March 30th Session 1988, and as detailed in recommendation No. S, be forwarded to the Minister of Transportation of Ontario for his approval. - carried. Hoved by Reeve Ford Seconded by Deputy Reeve Campbel~ That the Council of the Corporation of Elgin support the Township of Bayham's request to the Minister of Transportation of Ontario that the Town~ine Road between the Townships of South-West Oxford and Bayham and the Town of Tillsonburg easterly from Elgin Road #46 and Oxford Road tlO to Highway #3 be designated by the Minister of Trans- portation of Ontario as a Development Road. - Carried. Moved by Deputy Reeve van Kasteren Seconded by Deputy Reeve Mil~ That the Library be authorized to reimburse the Union employees for the amounts deducted for dental coverage as their share of a current O.D.A. fee schedule, carried through Blue Cross. This is to be effective as of September 1st, 1987. - Carried. Moved by Reeve Stewart Seconded by Deputy Reeve van Kastern That we recommend that the Library be authorized to pay accounts submitted by Union employees for health and welfare expenses covered under the present working agreement, but not included in the dental and extended health care coverage through Blue Cross or WIder which probationary employees are not eligible. This is to be effective as of September 1st, 1987. - Carried. Moved by Deputy Reeve Wakeling Seconded by Deputy Reeve Mil~ That the following persons constitute the Committee to hear griev- ances from the Library Union aDd make a recommendation to Council: Warden Chairman of the Library Committee Cha~ of the Personnel Committee or their designate. - Carried. 131 - 7 - County Council, March 30 Session, 1988 Moved by Reeve Ford Seconded by Deputy Reeve Campbell That By-Law No. 88-13 -Being a By-Law to Authorize the Warden and the Clerk to Execute an Agreement Between the Corporation of the County of Elgin and the Corporation of the Regional Municipality of Haldimand- Norfolk Respecting Maintenance and Repair of Boundary Roads. be read a first time. - Carried. Moved by Reeve Neukamm Seconded by Deputy Reeve Schaper That By-Law No. 88-13 be read a second time. - Carried. Moved by Deputy Reeve Millman Seconded by Reeve Neukamm That By-Law No. 88-13 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Mezenberg Seconded by Deputy Reeve Wake ling That By-Law No. 88-14 WBeing a By-Law to Authorize Grants,:tc be made to Various Organizations, Corporations, Institutions, Ete., During 1985- be read a first time. - Carried. Moved by Deputy Reeve Lyle Seconded by Reeve Lavereau That By-Law No. 88-14 be read a second time. - Carried. Moved by Deputy Reeve Campbe~~ Seconded by Deputy Reeve Wake~~ng That By-Law No. S8-14 be read a third time and fina~~y passed. - Carried. Moved by Deputy Reeve DeKraker Seconded by Reeve Ford That By-Law No. SS-15 -Being a By-Law to Establ~sh the Percentage Share of Each Municipality Within the County of E~gin and Amount Required for County Purposes for the Year 1988- be read a first time. - Carried. Moved by Deputy Reeve Schaper Seconded by Deputy Reeve OeKraker That By-Law No. 88-15 be read a second time. - Carried. Moved by Reeve Willsey Seconded by Reeve Pearson That By-Law No. 88-15 be read a thiId time and finally passed. - Carried. - 8 - Moved by Deputy Reeve Lyle Seconded by Deputy Reeve Mezenberg That By-Law No. 88-16 -A By-Law to Authorize Trillium Cable communi- cations Limited, a Corooration Iricoroorated Under the Laws of Ontario and Carrying on Business Under the Name of Chatham Cable TV at 491 Richmond Street, Chatham, Ontario N7M lR2. (Hereinfater Called the .Company., and Which Term Shall Include Its Successors and Assigns) to Install, Construct, Operate and Maintain Works Required for the Transmission and Distribution of Television, Radio and Related Commu- nications Signals and Services Within the Geographic Boundaries of the Municipality of the County of Elgin (Hereinafter Called the .Municipality.~. be read a first time. - Carried. Moved by Deputy Reeve wakeling Seconded by Reeve Perovich That By-Law No. 88-16 be read a second time. - Carried. Moved by Reeve Stewart Seconded by Deputy Reeve Chute That By-Law No. 88-16 be read a third time and final~y passed. - Carried. Moved by Deputy Reeve Campbell Seconded by Reeve Fischer That By-Law No. 88-17 -Being a By-Law to Authorize the Warden and the Clerk of the County of Elgin to Sign an Agreement Between the Corpo- ration of the County of Elgin and the Young Women's Christi.an Asso';' ciation- be read a first time. - carried. Moved by Reeve Perovich Seconded by Deputy Reeve Mezenberg That By-Law No. 88-17 be read a second time. - Carried. Moved by Reeve Fischer Seconded by Reeve Perovich That By-Law No. 88-17 be read. a third time: and final~y passed. - Carried. Moved by Reeve Neukamm Seconded by Deputy Reeve van Kasteren That By-Law No. 88-18 -Being a By-Law to Restrict the Weight of Vehicles Passing Over Bridges. be read a first time. - Carried. Moved by Reeve Pearson Seconded by Deputy Reeve Schaper That By-Law No. 88-18 be read a second time. - Carried. Moved by Reeve Hodgson Seconded by Reeve Neukamm That By-Law No. 88-18 be read a third time and final~y passed. - Carried. 133 - 9 - County Council, March 30 Session, 198E Moved by Deputy Reeve Wakeling Seconded by Reeve Lavereau That By-Law No. 88-19 ~A By-Law to Confirm Proceedings of the Munici- pal Council af the Corporation of the County af Elgin at the March 30th Session, 1988~ be read a first time. - Carried. Maved by Deputy Reeve Lyle Seconded by Reeve Marr That By-Law No. 88-19 be read a second time. - Carried. Moved by Reeve Lavereau Seconded by Deputy Reeve Wake ling That By-Law No. 88-19 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Chute Seconded by Reeve Perovich That we do now adjourn (4:49 P.M.) to meet again on April 20th, 1988 at 10:00 A.H. - Carried. .~ -~ ~<-,~ G. C. Leverton, Clerk. w; A. Martyn, Warden .. COUNTY GOVERNMENT COMMITTEE REPORT March Session, 1988 FIRST REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1. That the replies from the local municipalities indi- cated that six were in favour of reverting the land division function to the local level and ten opposed. We recommend that the function remain at the County level for the following reasons: (l) It is not an economical basis to operate the land division office with only a portion of the municipalities involved. (2) There would be no continuity of decisions for sever- ances with more than one bo~y dealing with them. {3) The public and/or legal profession would be confused as to which office should be dealing with any particular one. 2. That the quotation of Print Three, London, be accepted for printing the 1988 Elgin County proceedings at the following price: S3.50 per printed page, plus binding S150.00 to supply one hundred copies of the same. 3. We recommend that as of April 1st the sending of notices for individual meetings be dispensed with, as a calen- dar with meetings set for the month is mailed to each member of Council, except in the event the meeting has been set after the calendar is mailed. 4. That the following members be named as the county's representatives to the Elgin Tourist Association for 1988: Deputy Reeve Millm~n Reeve Fischer Deputy Reeve van Kasteren. ALL .of which is respectfully submitted. 3L+ CPA H. F. Lyle, Acting Chairman. /E(/114 MAR301ll8 135 LIBRARY COMMITTEE REPORT il-larch Session 1988 FIRST REPORT To the Warden and Members of Elgin County Council, The Library Committee reports as follows: 1. That Mrs. Eileen Floody has been hired as Branch CO-<lrdinator. 2. That we recommend that the County of Elgin write to the Provincial Treasurer protesting the inadequate level of grants to the library system in Ontario and Elgin County specifically, and that copies of this resolution be sent to the Thames LibrlU)' Service Board and County and Municipal Local Governments. 3. That the attached resolution be accepted by the County of Elgin and copies be sent to I\1PP Roberts and the OLS for circulation to the proper Ministry. ALL of which is respectfUlly submitted. ~~ Don H. Pearson, Chairman. ~7~"';<r I.lAR 30 1188 LIBRARY COMMITTEE RESOLUTION March Session 1988 FIRST REPORT "Whereas the Ministry of Culture and Communications has contracted Cresap/Barnard to review the Ontario Library Service in Southern Ontario and to prepare a report known as the Southern Strategic Plan; And whereas Cresap/Barnard consultants have indicated at the annual conference of the Ontario Library Association that the Southern Strategic Plan contains recommendations regarding the structure of Ontario Library Service Board; And whereas since 1963 the Regional Library Boards, and now the Ontario Library Service Board. have been appointed by municipalities through local librat"Y boards with populations over 15,000; And whereas this method has allowed for local input and nexibility regarding services provided by the OLS; N'ow therefore be it resolved that the Council of the County of Elgin supports the principle that Ontario Library Service boards should remain in place and that any changes resulting from the Southern Strategic. Plan not affect the present method of appointing these boards." l37 HOMES fOR SENIOR CITIZENS COMMITTEE REPORT March Session, 1988 FIRST REPORT To the Warden and Members of the Elgin County Council, The Homes for Senior Citizens Committee reports as follows: 1. THAT the documents from the West Elgin Concerned Citizens Group be received: 1) Letter of Intent to donate property by Mrs. Evans. 2) Letter to Homes Committee offering participation. 3) Letter to Peat Marwick offering assistance and participation. ALL of which is respectfully submitted. ~ ,'71/ t- ::r~ A. K. Ford, Chairman. ,M7.l......~ MAR 3 0 1!IlS 8 PROPERTY COMMITTEE REPORT March Session, 1988 FIRST REPORT To the Warden and Members of the Elgin County Council, The Property Committee reports as follows: 1. That the Clerk has been authorized to purchase five hundred decals with the County Crest and notated .Property of the County of Elginnand have the furnishings in the Court House and Registry Office tagged with them and an inventory list made. Z. That the letter from the Village of Port Burwell re: the Court House facilities be filed. ALL of which is respectfully submitted. _mA~ J. W. Hod Chairman. ~1c..f- MAR 30 Il88 139 AGRICULTURAL COMMITTEE REPORT March Session, 1988 FIRST REPORT To the Warden and Members of Elgin County Council, The Agricultural Committee reports as follows; 1. That the Agricultural Committee recommends to Elgin County Council that Application T2/88 by Mark and Evelyn Wales, R. R. ~2. Aylmer, NSH 2R2, owners of premises known as Lots J, 4 and 5, Concession 2, Township of Malahide. for consent to clear 480 square metres of trees be approved and that this clearing be done before March 30, 1989. 2. That the Agricultural Committee recommends to Elgin County Council that Application Tl/88 by David H. Durham, R. R. Jl, Iona Station, NOL. IPO, owner of premises known as Lot 19, Concession 5, South of A. Township of Dunwich. for consent to clear .40 hectares of trees be approved and that the clearing be done before March 30, 1989. 3. That we have 200 booklets printed with the Tree By- Law inserted for public distribution. 4. That Mr. Charles Stafford be authorized to attend the following meetings with expenses paid: May 4, 1988 - Middlesex County Building - meeting with M.T.O. April 19 and 20, 1988 - Annual meeting with Ministry of Agriculture and Food - Guelph. April 7, 1988 - Ontario vegetation Management Association annual meeting - London. ALL of which is respectfully submitted. ~--Y/?~ E. H. Marr, Chairman. ,~~ MAR 30 1!ll8 RECEPTION AND ENTERTAINMENT COMMITTEE REPORT March Session, 1988 FI RST REPORT To the Warden and Members of Elgin County Council, The Reception and Entertainment Committee reports as follows: * See amendment below. 1. That the quotation of Gladys Axtell be accepted for supplying the meal for the Warden's Banquet (two meats) at $9.00 each for a sitdownservice with a preset dessert. 2. That the Chairman approach the Bank of Montreal to inquire if they would again host the Social Hour prior to the meal and the County auditors to see if they will provide the flower arrangements for the head table, in conjunction with the Warden's Banquet. 3. That the request from Ex-Wardens' Association to list all Ex-Wardens' names from the oldest living on the Warden's Banquet Program be granted. 4. That tee off time on Golf nay be from 10:00 A.M. to 1:00 P.M., with the meal served at 6;00 P.M., on July 14th, 1988. S. That letters requesting Golf Day prizes be sent out to companies that the County has dealt with recently and that, in addition, members of the Reception and Entertainment Committee solicit prizes. 6. 1988 and 1988. That invitations for Golf Day be mailed on June 1st, that replies with money be requested by June 24th, 7. That we recommend that the local Clerks or designates be invited to the April Session of Council for the morning portion and lunch. . 8. That we recommend that the request from Gladys Axtell to increase the price of the noon luncheons by 50~ to $7.00 be accepted retroactive to March 1st, 1988. ALL of which is respectfully submitted. ..,j;). iLcq 0: v. Chute. Chairman. Ufl ft(=r- I.fARJ0918 * Item In was amended by adding .plus sales tax- after "each" in the last line. 141 SOCIAL SERVICES COMMITTEE REPORT March Session, 1988 fIRST REPORT To the Warden and Members of Elgin County Council, The Social Services Committee reports as follows: 1. That we recommend that subject to the approval of the Ministry of community and Social Services for subsidy purposes, an hourly rate of S11.16 be accepted for the purchase of Homemaker Services from the Canadian Red Cross, St. Thomas Branch, effective January 1st, 1988. 2. That we take out membership in the Ontario Municipal Social Services Association at a cost of SSSS.OO and that the members be listed as follows~ Municipal Elected Warden Martyn Reeve Fischer R.E. Bell Nancy Hazelwood. Voting 3. That Mr. R.E. Bell be authorized to attend the Spring Administrator's Seminar to be held at the Constellation Hotel, Etobicoke, April 14th and 15th, 1988 with expenses paid. .. to attend 1988 with That Mr. R.E. Bell and one field worker be authorized the O.M.S.S.A. Convention in Sudbury, June 12-15th, the usual convention allowances paid. ALL of which is respectfully submitted. , ,( .M1'.. ~i~~~r () .~1!-~ lIAR 3 J Il88 2 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT MARCH 30TH SESSION 1988 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD COMMITTEE REPORTS AS FOLLOWS: I. That the National Transportation Agency of Canada has advised that an Inquiry Officer has been appointed under Section 32 of the National Transportation Act to inquire into and report on matters arising out of the appi ication of the proposed abandonment by the C5X Corporation of its Subdivision No. I between West lome and St. Thomas. The abandonment will not be allowed until the inquiry has been compieted. We understand that the Inquiry Officer will meet with and discuss the concerns of municipalities and the public with regard to this abandonment and examine the proposals of the CSX Corporation for the future use of its facilities and right--of-ways. The Engineer has been authorized to negotiate with the CSX Corporation and the Inquiry Officer on behalf of the County of Elgin. 2. We have been advised that the County of Middlesex has passed a by-law stating that they have no objections to the County of Elgin assuming the TownUne Road between Southwold. Delaware and Westminster from Highway 1#4 to Elgin Road 1#18. A copy of this by-law will be forwarded to the Ministry of Transportation of Ontario and their early approval requested for the County of Elgin By~Law No. 87-25 (passed in May 1987) to adopt the Townline Road as an Elgin County road. 3. The St. Thomas Suburban Road COll11lission has assumed a portion of County Roaq' 1#30 between County Road /#52 and County Road #4S as a Suburban Road Conmission Road. The St. .Thomas Suburban Road COlllllission has reverted the road to the County last year after the failure of the Patterson Culverts to allow the County to construct the Patterson Bridge_ The St. Thomas Suburban Road COlllllission will assume the Cleanup costs on the project. 4. That the investigation continues on the long span cui verts at the Port Talbot Culvert on County Road /H6 in Dunwich TownShip 3nd the Van Order Culvert on County Road 1#42 East of Port Burwell in Bayham TownShip. 143 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT - MARCH 30TH SESSION IQA8 PAGE 2. Unless overwhelming information is found within the next two months to the contrary, it appears remedial work on the Port Talbot Culverts must be done this SUllDller. Investigative work will continue on the Van Order Culvert until such time as a decision is made. The Road Corrmittee has aU1;horized Golder Associates to proceed with soil testing at both culverts as soon as possible. The. Road Committee has also authorized that engineering plans fOf repairs proceed on an em~rgency basis at the Port Talbot Culvert so that work may begin in late May if at all possible. S. The Engineer has been authorized to call for Quotations for precast box culverts to replace the pipe arch culvert on Road In6, Fowler Orain at Fingal; in Southwold Township and to extend the tindsay Cui vert on Road #29 in Yarmouth Township'. Work will start on both projects at an early date. 6. The Engineer 'has been authorized to replace the fuel tanks at the County Garage as the Ministry of the Environment requires that all fuel tanks be replaced with an approved tyPe by the end of 1989. 7. The Engineer has been authorized to cail tenders for: (a) A buildozer to replace the County's TO 7 Bulldozer. (b) A replacement for the County's 2 1/2 John Deere 544 loader. (c) Two new Dump Trucks (one of them to be eqUipped with a new snowplow). (d) The Engineer has also been authorized to purchase two side mount disc mowers to mount on the County's 1984 John Deere Tractors to replace the present sickle mowers. This will give the County six side mount disc lIlOWers for 1988 as the two rear mounted disc mowers purchased in 1986 with the Case International Tractors have been converted to side mount mowers. WE RECOMMENO: 1. That the honorari urn for the members of the St. Thomas Suburban Road Conmission be $175.00 for the period of February I, 1988 to January 31, 1989. 2. That the St. Thomas Suburba~ Road Commission bUdget in the amount of $498,000 be approved. 4 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT - MARCH 30TH SESSION 1988 PAGE 3. 3. That the Town of Aylmer be advised that in response to their letter dated February 25th to Warden W. A. Martyn that there are no avai lable funds to assist the Town with the moving of the intersection of Elm Street North and Beech Street (County Road 653) to the west so that Elm Street North can I toe up with Elm Street South at Beech St~et. 4. That the attached budget in the amount of $7,120,500 be approved (County Council at their February Session 1988 approved the total budget and the County Levy of $1.461.000). 5. That a statement of proposed work and expenditure in the ilmount of $6,536,800 on the County of Elgin and the St. Thomas Subul'ban Road Commission roads be adopted and forwarded to the Minister of Transportation of Ontario for his approval (County Council at their February Session 1988 approved supplementary spending on County Road #30 construction, Tates Bridge Closure and Fixed Costs in the amount of $353,700). 6. That the resolution of the County of Frontenac regarding proposed Bill No. 179 (Fall 1987) dealing with County bridges on Township roads be filed. 7. That a by-law be passed authorizing the Warden and Clerk to sign an agreement with Trillium Cable COJl'lllUnications limited carrying on business under the name of Chatham TV Cable to place television cables on County roads in West Elgin. This agreement will be similar to the agreement that the County has with Allview Cable of St. Thomas and requires that Chatham TV Cable move their cables at the request of the County for road construction or maintenance work on County roads at no cost to the County of Elgin. 8. That a re~olution be passed supporting the Township of 8ayham's request to the Minister of Transportati9n of Ontario to have the Townline Road between the TownShip of South-West Oxford. the Town of Tillsonburg and the TownShip of Bayham from Elgin County Road 1#46 and Oxford Road 1#10 easterly and southerly to Highway 1#3 designated by the Minister of Transportation of O~tario as a development road. This road meets the warrants for a County road and a by-law assuming the same as a County road was passed by the County of Elgin in 1986. COUNTY OF ELGIN ROAO COMMITTEE FIRST REPORT - MARCH 30TH SESSION 1988 PAGE 4. This by-law required a supporting by-law from the County of Oxford which to date the County of Oxford has refused to pass. Since 1986. the Magna Corporation has stated their intention to build a large plant in the Town of Tillsonburg adjacent to the Tillsonburg-8ayham Townltne and are expected to truck parts via tl1e Townline Road and Oxford Road IIIO to the Camai Plant in Ingersol1. As all the benefits accrue to the County of OxforO municipalities and none to the County of Elgin municipalities the TownsJ,ip of 8ayham feels that they cannot afford to allocate the necessary funds for the reconstruction and maintenance of this portion of the road without increased financial assistance from the Ministry of Transportlon of Ontario. ALL OF WHICH IS RESPECTFUllY SUBMITTED ~~. A7!::;:;.~ CHAIRMAN /Jtzrh14 MAR30!ll8 145 6 COUNTY OF ELGIN ROAD DEPARTMENT 1988 BUDGET Sf. THOMAS COUNTY SU8URBAN TOTAL ROAO COMMISSlON FIXED COSTS $3,391,900 $284,000 $3,575,900 URBAN REBATES 82,400 82.400 CONSTRUCTION 1.087.000 213,000 1,300,000 ASPHALT RESURFACING 1,652.200 1,652,200 TATES BRIDGE CLOSURE 10,000 10,000 ROAD 130 CONSTRUCTION 400.000 400,000 TOTALS $6,523,500 $497,000 $7,120.500 NOTE: Suppiementary requests have aiready been made by County Council for funds for the Tates Bridge Closure, Road #30 Construction and for the Fixed Expenditure of $349,700 (Maintenance) and $4,000 of Urban Rebates. FIXED COST BREAKDOWN ST. THOMAS COUNTY SUBURBAN TOTAL ROAD COMMISSION ROAO AND BR lOGE $2.225,900 $223,000 $2.448.900 MAINTENANCE OVERHEAD 464,000 36,000 500,000 DRAINAGE ASSESSMENTS 55,000 25,000 80,000 MACHINERY AND HOUSING 647,000 647,000 TOTALS $3.391,900 $284,000 $3,675,900 147 COUNTY OF ELGIN APPORTIONMENT OF COSTS (SEE ALSO THIRD REPORT OF ROAD COMMITTEE FEBRUARY SESSION) MINISTRY OF TRANSPORTATION OF ONTARIO EXPENDITURE ~IDY 1. General Allocation. $6,710,500 $5,346,700 2. Tates Bridge Closure. 10,000 8,000 3. Road #30 Construction. 400,000 300,000 - TOTALS $7.120.500 $5.654.700 NOTE: The difference of $1,465,800 will be made up of the contribution of the City of St. Thomas toward Suburban Roads (estimated cost $49.572.67) and the Coun~y Levy of $1,461.000. (The levy incl,udes Items Not Subsidized by the Ministry of Transportatio~ of Ontario as approved by County Council in February.) 8 ST. THOMAS SUBUR8AN ROAD COMMISSION BUOGET (AI CONSTRUCTION I. Land Purchase and Miscellaneous Surveys. 2. Road #16 - Replacement of Pipe Arch on the Fowler Drain at the East Limit of Fingai with a Precast Concrete Box Culvert (length 110 Feet). 3. Road 1#30 - Complete Pattersons Bridge Guide Rail and Miscellaneous Trim Work and Erosion Controi. 4. Road 1#29 - Extend Lindsay Culvert (1/4 Hi Ie West of Old London and Port Stan ley Rai.lway Tracks.) Present Concrete Culvert Headwall is Falling Off and Road is Extremely Narrow. Extend with Precast Box Culvert (Length 56 Feet). 5. Road 1#26 - (St. Georqe Street) Curb and Gutter for Traffic Control and Miscellaneous Drainage Not Covered by Municipal Drainage Petitions. TOTAL CONSTRUCTIO~ (B) ASPHALT RESURFACING (CI FIXED COSTS 1. Maintenance. (See Combined County and St.. Thomas Sutlurban Road Conmission Budget for Item Breakdown.) 2. Overhead. (See Combined County and St. Thomas Suburban Road COlllllission Budget for !ten ... cdKdown.) 3. Municipal Drainage Assessments. Petitions for four Municipal Drains have been forwarded to the TownShip of Yarmouth for Drains on St. George Street (Road 1126). We expect Reports in the earIy Spring and the work. to be done this SUlllller. TOTAL FIXED COSTS MARCH 1988 $ 8,000 125,000 10,000 55,000 15,000 $213.000 NIL $223,000 36,000 25,000 $284,000 149 51. THOMAS SUaURBAN ROAD COMMISSlON BUDGET - MARCH 1988 PAGE 2.. TOTAL BUDGET FOR SUOSrDYFRQM THE MINISTRY OF TRANSPORTATION OF ONTARIO (CONSTRUCTfON AND FIXEO COSTS) $497.000 ITEMS NOT SUBSIDIZED BY THE MINISTRY OF TRANSPORTATION OF ONTARIO IS ESTIMATED AT 1,000 TOTAL BUDGET $498.000 CALCULATION OF AMOUNT PAYABLE BY THE CITY OF ST. THOMAS TOWARO THE ST. THOMAS SUaURBAN ROAOCOMMtSSIQN ROAD SYSTEM Estimated Subsidy Rate by the Ministry of TranSDortation of Ontario 80t. Subsidy Payable (BO't. of $~97,OOO) Baiance ($498,000 Less $397,600J Share of City of St. Thomas Sot or $397,600 $100,400 $50.200 AVAILABLE: Credit Balance from 1987 Operations Statutory 1/2 Mill Provides $ 1.372.67 48,200.00 $49.572.67 Estimated Deficit to 1989 $627.33 o COUNTY OF ELGiN ROAD OEPARIMENI CONSTRUCTION 8UOGET I. Miscellaneous Surveying and Engineering including surveying and engineering work on Road 1#23, Joseph Street Hi II, Vi Ilage of Port Staniey. 2. Land Purchase including Road 1#43 one mile north and south of CaIton. (Cost if any to obtain right-of-way at Canadian Pacific crossing on Road 1#45 and at the Port Burwell Bridge unknown as well as cost to obtain right~of-way at crossing of CSX in West Elgin.) 3. Engineering (County of Elgin Share Only) for Construction of Middlemiss Bridge over the Thames River on Road IH4. 4. Road 1#7 , Orford-Aldborough TOIomline Construction of Cuivert Extensions lather HUt. Work by County of Kent (Elgin agreed to pay their share several years ago.) 5. Monitoring of Long Span Culverts on County and Township Roads and Associated Soil Tests at the Van Order and Port Taibot Cui verts. 6. Trim, completion of Base Coat Paving Road 1#45. etc., Southwoid Township, Kettle Creek Culvert. 7. Road 1#22 (Fairview Avenue) complete work started in 1987, top coat of asphalt, trimming, seeding, erosion control, gravel shouiderinq, etc. 8. Road 1#2 from Road 1#5 easterly. work started in 1987, trimming, seeding, erosion controi, etc. 9. Curb and gutter replacement compiete Road 1#2 in West Laroe. next location to be designated after work in West lorne is completed. 10. Repairs to superspan culvert Road 116, Port Talbot. II. Road 1#22 (Fairview Avenue) stopping short of Road #27 intersection, base coat of asphalt only. 12. Road #2, Ounwich Township from compIetion of 1987 work easterly as funds will allow. TOTAL 25,000 75,000 45,000 22,000 28.000 200,000 55,000 40,000 30,000 250,000 200,000 Il7,OOO Sl.087.000 151 COUNTY OF ELGIN ROAD DEPARTMENT RESURFACING BUDGET COMPLETE: i. Road 112 Cdlliltli.J1I National tracks eaSLerly to ROdU 1/5 (Aillborough Township). S 30,000 Z. Road 118 Pearce Park shouldering and raise guide r.)j I. etc. 10,000 3. Road 1/13 - Seetlinq. etc. and GorE! Pit cleilnup (Dunwich Township). 4. Road NIB - Soutllwold from Road '20 west, some gravel shouldering. 5. Road 1#42 . F r01l1 Road #40 to Port SUf'iole II (13i1ylhllll dllll Malilllide Township'.). 20.000 5,000 110,000 6. Road 1144 - Seeding, etC. as required (Bdyh..un TownShip). 10,000 lurAL TO COMPLETE LAST YEARS WORK 1185.000 NEW WORK MA.Y._~J: , (* High Priorities - Nol Money for All.) I. Road 112U l-r.ulII 2.3 KIlt ~outh ur Iroad 1116 (Fingcllj to top of Stacy Hill (~'lIUl.hWllltl lowl1!.hilll. 4.9 KID 2. Road 1152 - FrOIn Springfield Vi Ilage I imils easlerly (South Dorchester anti Malahide Townships). 1.9 KIn 3. Road #52 - From Springfield west~rly to lIieJhWdY 1173 (South Dorchester and Malahide TownShips). 4. Road 1152 - frum llh.Jllwuy J174 La JlighwdY /173 (Yilnnouth. South Dorchester unci MdluhhJ~ Townships). 3.0 Kin 8.0. Km PrIorities Cilllllot be ~;('l !Inti I the Spring ilml cllluli tions of vcrious roads ascertained. TOTAL $1.652.200 2 COUNTY OF ELGIN ROAO DEPARTMENT 1988 MAINTENANCE BUDGET COUNTY. ANn !;T _ THOMAS SUBURBAN ROADS ST. THOMAS SU8URBAN OPERATION 1988 ESTIMATED COUNTY ROADS A _ 8ridges and Culverts -1 Bridges $ 135,000 $ 127,000 $ 8,000 - 2 Culverts B - Roadside Maintenance -1 Grass Cutting 75,000 63.000 12,000 -2 Tree Cutting and Brushing 125,000 120,000 5,000 - 4 Drainage 150,000 135,000 15,000 - 5 Roads ide Maintenance 20,000 17,000 3,000 -6 Tree Planting 6,000 6,QOO -7 orainage Assessments 5,000 4,500 500 (Maintenance) - 11 Weed Spraying 5.000 4,500 500 C - Paved Road Maintenance -1 Repairs to Pavement 170,000 155,000 15,000 - 2 Sweeping 26,000 23.000 3,000 -3 Shoulder Maintenance 130,000 105,000 25,000 -4 Su~face Treatment 190,000 180,000 10,000 o - Gravel Road Maintenance - 2 Grading Gravel Roads 62,000 57,(100 5,000 -3 Oust Control 86,000 73,000 13.000 - 4 Prime 15,000 7,000 8,000 -5 Gravel Resurfacing 125,000 123,000 2,000 E - Winter Controi Total 645,000 575,000 70,000 -1 Snow Plowing - 2 Sanding and Salting -3 Snow Fence - 4 Standby and Night Crew F - Safety Oevices -1 Pavement Marking 48,000 40.000 8.000 - 2 Signs and Signals 135,000 128,000 7,000 -3 Guide Raii 8,000 7,000 1.000 - 4 Railroad Protection 58,000 53,000 5,000 -5 Edge Marking 43,000 38,000 5,000 - 7 StUI\IP Removal 35,000 33,000 2.000 Continued. . . COUNTY OF ELGIN ROAD DEPARTMENT 1988 MAINTENANCE BUDGET COUNTY AND ST. THOMAS SUBURBAN ROADS 153 PAGE 2. OPERATION COUNTY G - Special Maintenance Projects Road '27. Realignment and Oi tch i n9 West of Port Stanley Terminal Rail - 2 Road #27. Repairs to Pavement. Drainage, Etc. Highway /#4 to Port Stanley Tenninal Rail - 3 Road 1#35. Repa i rs to Pavement, Drainage, Etc. Highway #3 to Catfish Creek (Orwell) - 4 Road /#18, Repairs to Pavement Lawrence Station at Canadian National Rail Crossing - 5 Road /#35. Repairs at Canadian National Rail Crossing, Kingsmill TOTALS 1988 ESTIMATED ST. THOMAS SUBURBAN ROADS 151,900 151.900 * Priorities to be Detennined by Commi ttee as Year Progresses Total Budget (All County) $2.448.900 $2.225.900 $223.000 1988 Ministry of Transportation Maintenance and Overhead Allocation $2.796,300 Drainage Assessment Allocation 82.600 198B MOl i ntenance Budget 1988 Overhead BUdget 1988 Drainage Assessment Budget From Asphalt Resurfacing Allocation $2.878.900 $2,448,900 500,000 80,000 $3.028,900 150,000 $2.878.900 4 COUNTY OF ELGIN ROAO DEPARTMENT 1988 BUDGET ~ (COUNTY AND ST. THOMAS SUBURBAN ROADS) OPERATlON 1988 ESTIMATE $150,000 95,000 127,000 35,000 23.000 6,000 20.000 11,000 3,000 30.000 - TOTAL $500,000 Superintendence Clerical Garage and White Statton Property Office and Computer Tools Radio Needs Study Update and Traffic Counts Training Courses Miscellaneous Insurance Retirement Benefits. Sic::k Time Carryover 1988 Estimated Distribution SL Thomas Suburban Road Commission $36,000 County of Elgin $464.000 It is estimated that 7.7% of total expenditure will be on the St. Thomas Suburban Road System. (In calculation Retirement Benefits are entirely a County responsibility.) 155 COUNTY OF ELGIN ROAD DEPARTMENT SECOND REPORT MARCH SESSION 1988 TO THE MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAO COMMITTEE REPORTS AS FOLLOWS: I. Heavy trucks and salt have caused serious deterioration to the concrete deck and steei superstructure of the Middlemiss Bridge ~n Road #14 over the winter. Deterioration has also been found in the piers and abutments. Our Consultants, park.er Associates. have received preliminary approval from the Ministry of Transportation of Ontario for their plans. We have instructed our Consultants to complete their design and obtain Ministry of Transportation of O1tario approval as soon as possible so that a tender call can be made for a new structure. WE RECO!fotEND: 1. That a by:"law be passed limiting the weight of vehicles using the Middlemiss Bridge on Road 1#14 to five (5) tonnes. This will stop trucKS from using the bridge and will hopefully prolong the deck until such time as a new bridge can be opened. It is very unlikely that a new bridge could be opened before the early Fall of 1989, even if tenders are let in the late surmner (1988). Trucks will be forced to detour to Highway 1#4 or to Willey's Bridge on County Road 1#8 north of Dutton. 2. That we recorranend to the Council of the County of Middlesex that tenders be called September 1988 for the Middlemiss Bridge lIiith the bridge being opened to traffic in the early Fall of 1989 and suggest that costs of construction (other than engineering) be approximately 101 in 1988, 501 in 1989 and 401 in 1990 and that the necessary approvais be obtained from the Ontario Municipal Board. It will also be necessary that an application be made to the Ministry of Transportation of Ontario by the County of Elgin to transfer money from asphalt resurfacing to bridge construction. Further recommendations will be made to County Council as soon as details of the Ministry of Transportation of Ontario's requirements are known. All OF WHICH IS RESPECTFULLY SUBMITTED, ~dr' ~-'7/:f'{ CHAIRMAN '---- '. 6 COUNTY OF ELGIN By-Law No. 88-13 "BEING A BY-LA\~ TO AUTHORIZE THE WARDEN AND THE CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CORPORATION OF THE COUNTY OF ELGIN AND THE CORPORATION OF THE REGIONAL MUNICIPALITY OF HALDIMAND-NORFOLK RESPECTING MAINTENANCE AND REPAIR OF BOUNDARY ROADS." WHEREAS Section 268 of The Municipal Act, R.S.O. 1980, Chapter 302, and amendments thereto. provides that adjoining municipalities may enter into an agreement for the maintenance and repair of any highway forming the boundary between such municipalities, including the bridges thereon that it is their duty to maintain and repair. and WHEREAS the Council of the Corporation of the County of Elgin deems it expedient to execute an agreement for this purpose between the Corporation of the County of Elgin and the Regional Municipality of Haldimand-Norfolk. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows I 1. That the Warden and the Clerk of the Corporation of the County of Elgin be and they are hereby authorized to execute an agreement between the Corporation of the County of Elgin and the Corporation of the Regional Municipality of Haldimand-Norfolk, as set out in Schedule -A- attached hereto and forming part of this by-law, providing for the maintenance and repair of any highway forming the boundary between such municipalities, including the bridges thereon that it is their duty to maintain and repair. 2. That this by-law shall come into force and take effect upon the final passing thereof. READ a first time this 30th day of March; 1988. READ a second time this 30th day of March, 1988. READ a third time and finally passed this 30th day of March, 1988. ~ )4.....J G. C. Leverton, Clerk. /.j{)- ! 711~: ~ ' W. A. Ma:rtyn.. Warden. 157 THIS A G R EE M E NT made in duplicate this 15th day of February. 1988. BETWEEN: THE CORPORATION OF THE COUNTY OF ElGIN Hereinafter called "Elgin" of the FIRST PART. .and. THE CORPORATION OF THE REGIONAL MUNICIPAliTY OF HAlDIMANO-NORFOLK Hereinafter called "Haldimand-Noriolk" oftheSECONO PART W H ER EAS the parties are adjoining municipal1t1es and are desirous of entering into an agreement under the provisions ofSectfon 268 of the MuniCipal Act. R.5.0. 1980. Chapter 302 and amendments thereto dealing with the maintenance and repair of boundary roads between such municipalities. A Ii 0 W HER E AS by Section 149 (2){i) of the H unfcfpal Act and Section 64 (3) of the Ontario Municipal Board Act" R.5.0. 1980 Chapter 547. agreements respecting maintenance and repail" of boundary roads under Sectlon26B of the Municipal Act do not require approval of the Ontario Municipal Board. NOW TH ER E FO R E is consideration of the premises and covenants and promises hereinafter expressed. the parties hereto agree each with the other as follows: 1. The Corporation of the County of Elgin hereby covenants and agrees to maintain and keep in repair for the whole width thereof. Road 55 of the County of Elgin. Road 26 of the Region of Haldimand-Norfolk . being the boundary road lying bet\ll'een the Township of Bayham in the County of Elgin and the Township of Norfolk. former TO\ll'nship of Hougton. in the Region of Haldlmand~Norfolk from the road allowance known as the Talbot Road, being Road 38 in Elgin and in Haldimand-liorfolk.. southerly to the fil'!it road allowance north of lake Erie. being Road 42 in Elgin and in Haldimand-Norfolk. a distance of approximately 15.0 kilo m etres as illustrated on Schedule nAn. 2. Elgin and Haldimand-liorfolk shall share equally all expenses connected with any work. carried out as agreed in Paragraph 1. 3. Elgin will invoice Haldfmand-liorfolk for its share of the expenditures f1!lated to work. carried out under Paragraph 1 and Haldimand-liorfolk shall pay Elgin the amount invoice.d within thirty (30) days of receipt of such invoice. Page2 4. No new construction work (as distinguished from repair and maintenance) of any kind on the road shan be commenced or charged by one municipality against the other unless such constnJction work has been first approved by the Councils of both municipalities. 5. Elgin shan indemnify and save harmless Haldlmand.Norfolk from all claims. for loss or damage arising from the want of repair of the road segment described in Paragraph 1 herein. 6. This Agreement shan cOlDe into force on the day of its signing by both parties hereto authorized by by.law. and shan continue in force for a period of ten (10) years therefrom and may be renewed at the end of such term by a further by-law of both parties to this Agreement. 7. This Agreement shall be registered in the proper land Registry Offices for the Registry Division of Elgin and the Registry Division of Norfolk following execution of this Agreement by both parties and at the joint expense of Elgin and H aldirun~Norfolk. a. No amendment or variatlon ta this Agreement orof any of the terms hereof shan be binding upon the parties hereto. unless the same is in writing,; and authorized by further by.law of both parties to this Agreement and signed by an parties hereto. IN WIT NESS W HER E 0 F the Corporate seals of each of the parties hereto have been affixed duly attested by their respective officers authorized In that behalf. THE CORPORATION OF THE COUNTY OF ELGIN &P-1"'1..4- W amen ~ Clerk '4-.-/ ~~ Clel" ENR:AGrepair COli.. .'1"/- O/,- O.t.., O~(J . (OEREHAM) of I ~ov~~.l_v[E~, 159 THE COUNTY OF OXFORD SOUTH NORWICH .....J.- ~.:.\..."(:.:t...._T....'.. HALDIMAND-NORFOLK REGIONAL ROAD ELGIN COUNTY ROAD N' 55 o COUNTY OF ELGIN By-Law No. 88-14 "BEING A BY,LA\; TO AUTHORIZE GRANTS TO BE MADE TO VARIOUS ORGANIZATIONS. CORPORA TIONS. INSTI TUTIONS. ETC.. DURING 1988. " WHEREAS the Municipal Council of the corporation of the County of Elgin deems it advisable to make grants to certain organizations, corporations. institutions. etc.. NOW THEREFORE the Municipal Council of the corporation of the County of Elgin enacts as follows: 1. ~hat the following grants be and are hereby authorized for the year 1988: Agricultural Representatives Act S 21,507 400 600 800 400 400 2,000 5,910 500 Elgin County Pioneer Museum - operating Scholarships Ridgetown College of Agricultural Technology _ University of Western Ontario _ University of Guelph _ Wilfrid Laurier University _ University of Waterloo University of Western Ontario The Local AgriCUltural Office For _ Farm organizations, Junior Farmers and Institute Groups and Fall Banquet for 4H Clubs The Agricultural and Horticultural Elgin - Equal to the Province of Societies Societies in the County of Ontario Grants to these Elgin Federation of Agriculture 1,000 St. Thomas-Elgin General Hospital 9,000 400,000 Elgin Tourist Association READ a first time this 30th day of March, 1988. READ a second t~e this 30th day of March, 1988. READ a third time and finally passed this 30th day of March, 1988~ ~^-.~.~.~ G. C. Leverton, Clerk. du hr',z;, / .. A. Mar yo, Warden. COUNTY OF ELGIN By-Law No. 88-15 161 "BEING A BY-LAW TO ESTABLISH THE PERCENTAGE SHARE OF EACH MUNICIPALITY WITHIN THE COUNTY OF ELGIN AND AMOUNT REOUIRED FOR COUNTY PURPOSES FOR THE YEAR 19BB." WHEREAS under Section 365(6) of The Municipal Act, the Council of a County shall, in each year. on or before the 1st day of April, by by-law, determine the percentage share that each municipality shall contribute for County purposes and also the amount each shall provide for County purposes in that year: and WHEREAS in accordance with the above Section the following percentages have been established: MUNICIPALITY CONSTRAINED DISCOUNTED EQUALIZED ASSESSMENT PERCENTAGE Aylmer Belmont Dutton Port Burwell Port Stanley Rodney Springfield Vienna West Lorne Aldborough Bayham South Dorchester Dunwich Malahide Southwold Yarmouth $ 94,068,586 13,923.257 13,720,137 7,573,073 37,440.959 15,601,599 5,510,793 3,609,362 19,358,039 60,878,162 57,784,527 32,572,251 53,725,814 134,882,504 198,505,826 138,354,371 S887,509,260 10.599 1.569 1.546 .853 4.219 1. 758 .621 .407 2.181 6.859 6.511 3.670 6.053 15.198 22.367 15.589 100.000t AND WHEREAS an estimate has been made Showing the sum of _ Four Million, Two Hundred Ninety-Three Thousand, and Sixty-Four Dollars ($4,293,064.00) is required to be raised in the several municipalities, for the lawful purposes of the County during the year 1988, on the basis of the above percentages. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts: 1. That the amounts, as set forth on the attached Schedule ~A. be levied on all rateable property, by the several municipalities in the County of Elgin, for the year 1988. READ a first time this 30th day of March, 1988. READ a second time this 30th day of March, 1988. READ a third time and finally passed this 30th day of March, 1988. ~~ G. C. Leverton, Clerk. ~1";~ w. A. Marty, Warden. IV SCHEDULE "A" By-Law No. a8-15 LESS DUE DUE DUE . 1988 NET 50% t MARCH 31ST JUNE 30188 SEPT. 30/88 DBC. 15/88 MUNICIPALITY SHARE BUDGET LEVY COLUMN 3 PAYMENT COLUMN 4. - 5 25% COL. 3 25% COL. 3 2 3 4 5 6 1 8 AYLMER 10.599 ~ 455,021. 85 ~ 227,510.93 $ 95,417.10 ~ 132,093.83 ~ 113,755.46 ~ 113,755.46 BELMONT 1.569 67,358.17 33,679.09 13,339.14 20,339.95 16,839.54 16,839.54 DUTTON 1.546 66,370.77 33,185.38 15,166.15 18,019.24 16,592,69 16,592.69 PORT BURWELL .853 36,619.84 16,309.92 7.740.24 10,569.68 9,154,96 9,154.96 PORT STANLEY 4.219 181,124.37 90,562.19 37,659.99 52,902.20 45,281.09 45,261.09 RODNEY 1. 758 75,472.07 37,736.03 16,610.08 21,125.95 18,868.02 18,868.02 SPRINGFIELD .621 26,659.93 13,329.96 5,549.19 7,760.18 6,664.98 6,664.98 VIENNA .407 11,472.71 8,736.39 3,860.30 4,876.09 4,368.19 4,368.19 WEST LORNE 2.181 93,631.13 46,815.86 20,490.02 26,325.85 23,407.93 23,407.93 ALOBOROUGH 6.859 294,461.26 147,230.63 72,058.87 75,171. 77 13,615.31 13,615.31 BAYHAM 6.511 279,521. 40 139.760.70 65,733.09 74,027.61 69,880.35 69.880.35 SOUTH DORCHESTER 3.670 157,555.45 78,717.72 37,453.72 41,324.01 39,388.86 39,388.86 DUNWICH 6.053 259,859.15 129,929.59 64,073.06 65,856.49 64,964.80 64,964.80 MALAHIDE 15.198 652,459.87 326,229.93 150,905,18 175,324.75 163,114.97 163,114.97 SOUTHWOLD 22.367 960,229.62 480,114. 81 226,362.68 253,752.12 240,057.41 240,057.41 YARMOUTH 15.589 669,245.75 334,622.87 149,844.34 184,778.53 167,311. 44 167,311.44 TOTALS 100.000 $4,293,064.00 $2,146,532.00 $982,263.75 $1,164.268.25 $1,073,266.00 $1,073,266.00 1.63 COUNTY OF ELGIN By-Law No. B8-16 "A BY-LAW TO AUTHORIZE TRILLIUM CABLE COMMUNICATIONS LIMITED. A CORPORATION INCORPORATED UNDER THE LAWS OF ONTARIO AND CARRYING ON BUSINESS UNDER THE NAME OF CHATHAM CABLE TV AT 491 RICHMOND STREET. CHATHAM. ONTARIO N7M lR2. (HEREINAFTER CALLED THE "COMPANY". AND \iHICH TERM SHALL INCLUDE ITS SUCCESSORS AND ASSIGNS) TO INSTALL. CONSTRUCT. OPERATE AND MAINTAIN WORKS REQUIRED FOR THE TRANSMISSION AND DISTRIBUTION OF TELEVISION. RADIO AND RELATED COMMUNICATIONS SIGNALS AND SERVICES WITHIN THE GEOGRAPHIC BOUNDARIES OF THE MUNICIPALITY OF THE COUNTY OF ELGIN (HEREINAFTER CALLED THE "MUNICIPALITY")." WHEREAS the Company has requested the Corporation of the County of Elgin to grant it a license or right entitling the Company to install, construct, operate and maintain in the Municipality works required for the transmission and distribution of television, radio and related communications signals and ser- vices transmitted through a network of coaxial cable lines owned by the Company; and WHEREAS subject to the terms and conditions hereinafter set forth, the Municipal Council of the Corporation of the County of Elgin has agreed to grant the said license. BE IT THEREFORE ENACTED by the Municipal Council of the Corporation of the County of Elgin AND IT IS HEREBY ENACTED as follows: 1. The consent, permission and authority of the Corpora- tion of the County of Elgin be and the same are hereby granted, conferred and assured unto the Company, its successors and assigns for a term of twenty years to enter upon, re-enter, use and occupy all highways now or hereafter with the jurisdiction of the Corporation of the County of Elgin or to which the Corpora- tion of the County of Elgin is now or will hereafter be entitled (hereinafter called the ~Licensed Lands~J within the County of Elgin to install, construct, operate, maintain, inspect, alter, repair, renew, remove, replace and reconstruct such works (here- inafter called ~Works~J as may be required by the Company for the purpose of transmitting and distributing television, radio and related communication signals and services throughout the County of Elgin. Such works may be located on, under or over the Licensed Lands in the manner as may be designated in accordance with the terms of the Agreement annexed hereto. For the purpose of this By-Law and the said Agreement such Works shall include all cables, connections, conduits. pedestals, towers, poles, apparatus, appliances and attachments necessary or incidental to such purpose. 2. Such right or license shall be subject to all the terms and conditions set out in an agreement to be entered into between the Corporation of the County of Elgin and the Company in pur- suance of this By-Law, which Agreement shall be in the form here- unto attached. - 2 - 3. The Warden and Clerk of the Corporation of the County of Elgin be and they are hereby authorized and empowered to enter into and to execute on behalf of the Corporation of the County of Elgin the Agreement aforesaid and to affix the corporate seal thereto. 4. This By-Law shall come into force and take effect immediately after an Agreement in the form hereunto annexed shall have been executed by all the parties thereto. READ a first time this 30th day of March, 1988. READ a second time this 30th day of March, 1988. READ a third time and finally passed this 30th day of March, 1988. ~~ G. C. Leverton. Clerk. ~d' A.].'" bl~ w. A. Ma tyn, Warden. 165 COUNTY OF ELGIN BY-law No. 88-17 "BEING A BY-LAW TO AUTHORIZE THE WARDEN AND THE CLERK OF THE COUNTY OF ELGIN TO SIGN AN AGREEMENT BETWEEN THE CORPORATION OF THE COUNTY OF ELGIN AND THE YOUNG WOMEN.S CHRISTIAN ASSOCIATION. " WHEREAS the St. Thomas Yaung Women's Christian Association operate a facility, known as ~Women's Place-. to accommodate Women and their Offspring, who require the necessi- ties of life, including shelter in the routines of daily living, due to the breakdown of the Family Home and relationship therein; and WHEREAS the County has agreed to reimburse the Y.W.C.A. for persons, originating from residency within the County of Elgin, for the year 1988, for an amount not to exceed $14,000.00: and WHEREAS the terms under which this purchase of service are to be outlined in agreement form and are to be subject to the approval of the Ministry of Community and Social Services for SUbsidy purposes. NOW THEREFORE, upon recommendation of its Social Services Committee, the Warden and Clerk are hereby authorized to sign an agreement to purchase the services of .Women's Place", operated by the St. Thomas Young Women's Christian Association. READ a first time this 30th day of March, 1988. READ a second time this 30th day of March, 1988. READ a third time and finally passed this 30th day of March, 1988. ~~ G. C. Leverton, Clerk. d/F?ij"''t / W. A. Mar yn, Warden. COUNTY OF ELGIN By-Law No. BB-1B "BEING A BY-LAW TO RESTRICT THE WEIGHT OF VEHICLES PASSING OVER BRIOGES. " WHEREAS Subsection 2 of Section 104 (blof the Highway Traffic Act (R.S.O. 1980, C.198 as amended 19811 provides that: ~The Municipal Corporation or other authority having jurisdiction over a bridge may by by-law approved by the Ministry limit the gross weight of any vehicle or any class thereof passing over such bridge, and the requirements of Subsection 1 of Section 104 (b) with respect to the posting up of notice apply thereto.~~ and WHEREAS it is deemed expedient to limit the weight of vehicles passing over certain bridges in the County of Elgin. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. No vehicle or any class thereof, whether empty or loaded, shall be operated over any bridge designated in Schedule No.1, forming part of this By-Law with a weight in excess of the weight limit prescribed in the Schedule for such bridge. 2. By-Law of the Any person violating shall be subject to the Highway Traffic Act. any of the provisions of this penalty provided in Section 106 3. This By-Law shall not become effective until approved by the Ministry of Transportation of Ontario and until a notice of the weight permitted, legibly printed, has been posted up in a conspicuous place at either end of each bridge designated in the attached Schedule. 4. By-Law No. 87-40 of the County of Elgin is hereby repealed. READ a first time this 30th day of March, 1988 READ a second time this 30th day of March, 1988. READ a third time and finally passed this 30th day of March, 1988. ~>4---' G. C. Leverton, Clerk. /5./71tlM~ . rt Warden. 167 SCHECULE 00. 1 By-Law No. 88-18 OOUNDARY BRICGES WITH THE COONI'Y OF MIDDLESEX -- Bridge Road """" of Location Weight Year of Type of Adjoining "'. "'. Bridge Limit in Construc- Floor Municipality (Mro) Tonnes tion Finish l. 5-5 Ling's Lot 49, 15 1907 Concrete County of East Side Middlesex Talbot Road, North Bridge, TOMlship of Soutm.old 2. 5-45 ,. Middlem:i.ss Lot C, 5 1935 Concrete County of Concession III, Middlesex Township of IJunwich 8 COUNTY OF ELGIN By-Law No. 88-19 "A 8Y-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE MARCH 10TH SESSION. 19B8." WHEREAS by Section 9 of The Municipa~ Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of a municipal corporation are to be exercised by its council; and WHEREAS by Subsection 1 of Section 103 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of every Council are to be exercised by By-Law; and WHEREAS it is deemed expedient that the proceedings of the MuniCipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows~ 1. That action of the Municipal Council of the Corpora- tion of the County of Elgin in respect of each recommendation contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meet- ings held during the March 30th, 1988 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 30th day of March, 1988. READ a second time this 30th day of March, 1988. READ a third time and finally passed this 30th day of March, 1988. ~~- ...~ G. C. Leverton, Clerk. ~I'~ w. A. M tyn, Warden. 169 Apri1 Session - First Day Wednesday, the 20th day of April, 1988 The E1gin County Council met this day at the Administration Building, at 10:00 A.M., in accordance with adjournment. The Warden in the Chair. ROLL CALL - A~l Members present except: Reeve McCann. Present today were a number of local Clerks or designates from the various municipalities. Each Reeve introduced the person attending from his municipality. In addition, Mrs. Eileen Floody, Co-Ordinator of Branches and Personnel, was introduced to Council by Mr. E. A. Wells, County Librarian. Moved by Deputy Reeve Chute Seconded by Reeve Ford That the minutes of the March 30th. 1988 Session of the Elgin County Council be adopted. - Carried. COMM.ITTEE COMMUNICATIONS COUNTY GOVERNMENT COMMITTEE 1. Association of Municipa.lities of Ontario with copy ofa letter to the Minister of Municipa~ Affairs rel the Report of the Advisory Committee on County Government. 2. City of cambridge with reso~ution dea~ing with the sa~e of rep~i- cas of weapons. COUN'l'Y LIBRARY COMMITTEE 1. Minister of Cu~ture and Communications with clarification of the Regulation made under the Public Libraries Act. COUNTY ROADS COMMITTEE 1. Chai.rman of the .Better Roads CoaJ.ition. exp~aining tive and enclosing a copy of a pUblication .Congestion: Our Roads, A Report to the People of Ontario.. 2. County of Kent with information on the Ontario Energy Board Review of Gathering/Production Lines. their obj ec- The State of 3. Ministry of Transportation with supplementary subsidy allocation in the amount of $9,200 for the Tate's Bridge closing and this wi~~ support an expenditure of $11,500. 4. Glencoe District Business and Professiona~ Association with copy of resolution passed endorsing the movement to replace the condemned Tait's Bridge and approaches as quickly as possible. 5. Township of Yarmouth with two notices re: assessments under the Loca~ Improvement Act for the Lynhurst Area Sanitary Sewerage System. 6. Village of Dutton with request that the County pursue all avenues of funding and seek whatever remedy possible to correct the major crisis created by the closing of the Tait Bridge. 7. Ministry of Transportation authorizing a supp~ementary subsidy allocation in the amount of $581,800 as follows: $300,000 - Hubrey/Radio Road $281,800 - Maintenance. o - 2 - PERSONNEL COMMITTEE 1. Industrial Relations Consultants Ltd. offering their services re: pay equity. 2. Minister Responsible for Women's Issues with a copy of a magazine entitled -Employment Equity.. PROPERTY COMMITTEE 1. Chubb Alarms advising af an increase in the aJ.arm service agree- ment from $555.00 to $571.08 annually, commencing July 1st, 1988. SOCIAL SERVICES COMMITTEE 1. Provincial-Municipal Social Services Review with information on General Consultation Meetings and-registration form. ~ 1. Ministry of Natural Resources acknowledging the County's letter rejecting the initiating of a fox bounty and outlining that they propose to carry out a study in the way of a field test to control a rabies outbreak. 2. Town of Aylmer with reply re: the Correspondence from Metro Toronto concerning possible sites for solid waste disposal Offering co-operation. 3. Minister of Municipal. Affairs with an update on the changes to the Municipal Election process. 4,. Township of Cramahe with resolution endorsing the resolutions of the TownShip of Norfolk re: the tobacco industry. s. The University of Western Ontario advising of their Summer Inten- sive Japanese program being offered in July. 6. Minister of Natural Resources reminding municipalities to review their flood contingency plans. 7. Association of Municipalities of Ontario with copies of prelimi- nary program for the Large Urban Annual Meeting June 15-17. 1988. 8. Ark II Windsor with copies of reports to Essex County Council indicating the ineffectiveness of bounties in eliminating or control- ling rabies outbreaks. 9. Township of Yarmouth with copy of a letter to the City of London endorsing the resolution with respect to temporary absence passes under Lieutenant Governor's warrant~. Moved by Deputy Reeve van Kasteren Seconded by Reeve Hodgson That the disposition of the Communications mailed previously. and those presented today. be approved as follows: County Government Committee - #1-2 inclusive County Library Committee - il County Roads Committee - #1-7 inclusive Personnel Committee - #1 Property Committee - #1 Social services Committee - lf1 Filed - #1-9 inclusive County Council - #1-6 inclusive. - Carried. Mr. Bill Woods, Alderman, from the City of Cambridge. was present and it was moved by Reeve Lavereau that he be now heard. Mr. Woods was in attendance today to speak to the possibility of membership in the Federation of Canadian Municipal.ities. fie reviewed the areas where the Association had become involved over the past and urged Council to consider joining. Warden Martyn thanked Mr. Woods for attending and referred the question of membership to the County Government Committee for review and recommendation. 171 - 3 - County Counci~. April Session, 1988 FIRST REPORT - COUN~ GOVERNMENT COMMITTEE (mailed) Moved by Reeve Black Seconded by Reeve Perovich That the First Report of the County Government Committee be adopted. It was - Moved by Reeve Purcell Seconded by Reeve Bradfield That the Item #1 be deleted from the First Report of the County Government Committee and returned to the County Government Committee for further consideration. The amendment was Carried. The amended Report was then voted upon and Carried. FIRST REPORT - COUNTY LIBRARY COMMITTEE (maUed) Moved by Reeve Pearson Seconded by Deputy Reeve Wakeling That the First Report of the County Library Co~ttee be adopted. - Carried. FIRST REPORT - COUNTY ROADS COMMIT'l'EE The First Report of the County Roads Committee was presented by Reeve Stewart and adopted on motion of Reeve Stewart and Reeve Purcell. The question of a bus for the road tour was discussed and as Lewis, the local. f:irm. no longer did chartering it was decided to, obtain prices from Charterways in London and Chatham Coach in Chatham. FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE (mai~ed) Moved by Reeve Ford Seconded by Deputy Reeve DeKraker That the First Report of the Homes for Senior Citizens Committee be adopted. - Carri.ed. FIRST REPORT - PERSONNEL COMMITTEE (mailed) Moved by Reeve Neukamm Seconded by Deputy Reeve Schaper That the First Report of the Personne~ Committee be adopted. - Carried. FIRST REPORT - PROPERTY COMMITTEE (maHed) Moved by Reeve Hodgson Seconded by Reeve Emerson That the First Report of the Property Comm:ittee be adopted. - Carried. Moved by Deputy Reeve Campbe11 Seconded by Deputy Reeve Wake1ing That the members of the St. Thomas Suburban Roads Comm:ission be invited to the May Session luncheon. - Carri.ed. 2 - 4 - COUNCIL COMMUNICATIONS 1. St. Thomas-Elgin General Hospital requesting the names of two persons, approved by County Council, to be presented at the annual meeting in June 1988 to fill the two positions to the Board of Governors. 2. City of London with resolution sent to the Solicitor General re: individuals on temporary absence passes while being held under a Lieutenant Governor's Warrant. 3 _ Organization of Small Orban Municipalities with information on the 35th Annual Conference to be heLd in Stratford. May 4th to May 6th, 1988. 4. Shoreline Management Advisory Council with dates and locations of meetings to be convened in 1988. S. Recycling Council of Ontario advising that November 14 to 21, 1988 is schedul.ed as RecycLing Week. 6. Association of Municipa~ities of Ontario with information on status of GASAMO. Moved by Deputy Reeve Chute Seconded by Deputy Reeve DeKraker That the fo~~owing persons' names be submitted to the St. Thomas~E~gin General Hospital for membership on the Hospital Board as representa- tives of County Council: Reeve D. H. Pearson Reeve E. H~ Marr. - Carried.. Moved by Reeve Pearson Seconded by Reeve Neukamm That the resolution from the City of London, re: temporary absence passes for persons being held under a Lieutenant Governor's Warrant, be endorsed and copies be forwarded to the individuals named at the bottom of their letter p~us Marietta Roberts, M.P.P. - Carried. Moved by Deputy Reeve Mezenberq Seconded by Reeve Fischer That Council correspondence numbered 3, 4 and 5 be filed. - Carried. Moved by Deputy Reeve Schaper Seconded by Deputy Reeve Lyle That we go into a Committee Of The Whole. - Carried. Warden Martyn named Deputy Reeve Millman as Chairman. The Committee rose without reporting. Moved by Reeve Emerson Seconded by Reeve Stewart That as the hour is now 12 o'clock noon. we continue on to conc~ude the business at hand. - Carried. 173 _ 5 _ County Council, April Session, 1988 Moved by Reeve willsey Seconded by Deputy Reeve Mezenberg That we do now adjourn (12:02 P.M.) to meet again on April 20th, 1988 at 1:30 P.M. - Carried. Council re-convened at 2:18 P.M. ROLL CALL - lil Members present except:: Reeve McCann. SECOND REPORT - PERSONNEL COMMITTEE The Second Report of the Personnel Committee was presented by Reeve Neukamm and adopted on motion of Reeve Neukamm and Reeve Bradfield. Moved by Reeve willsey Seconded by Reeve Fischer That By-Law No. 88-20 -Being a By-Law to Establish the Salaries of Various positions of the County of Elgin- be read a first time. _ Carried. Moved by Deputy Reeve Chute Seconded by Deputy Reeve Wakeling That By-Law No. 88-20 be read a second time. - carried. Moved by Reeve Hodgson Seconded by Reeve Fischer That By-Law No. 88-20 be read a third time and final.ly passed. _ Carried. Moved by Deputy Reeve Schaper Seconded by Deputy Reeve Millman That By-Law No. 88-21 .Being a By-Law to Establish a Pay Schedule for Employees Covered by the Job Eva~uation Scale, Other than Certain Roads Department Employees. be read a first tirn8. - Carried. Moved by Deputy Reeve Chute Seconded by Reeve Perovich That By-Law No. 88-21 be read a second time. - Carried. Moved by Reeve Perovich Seconded by Deputy Reeve Schaper That By-Law No. 88-21 be read a third time and finally passed. _ Carried. Moved by Reeve Marr Seconded by Reeve Ford That By-Law No. 88-22 .Being a By-Law to Establish Hourly Rates of Pay for Part Time Employees. be read a first time. - Cariied. 4 - 6 - Moved by Reeve Black Seconded by Reeve Stewart That By-Law No. 88-22 be read a second time. - Carried. Moved by Reeve Stewart Seconded by Reeve Marr That By-Law No. 88-22 be read a third time and fina~ly passed. - Carried. Moved by Deputy Reeve van Kasteren Seconded by Reeve Bradfield That By-Law No. 88-23 -Being a By-Law to Establish the Remuneration of the Tree Commissioner and Weed Inspector- be read a first time. - Carried. Moved by Reeve Ford Seconded by Deputy Reeve Mezenberg That By-Law No. 88-23 be read a second time. - Carried. Moved by Deputy Reeve DeKraker Seconded by Reeve Bradfield That By-Law No. 88-23 be read a third time and finally passed. - Carried. Moved by Reeve Bradfield Seconded by Reeve Pearson That By-Law No. 88-24 -Being a By-Law to Amend By-Law No. 84-9. a By- Law to Provide for Fringe Benefits to ~ Emp~oyees Who are Considered in the Management Category- be read a first time. - Carried. Moved. by Deputy Reeve Schaper Seconded by Reeve Bradfie~d That By-Law No. 88-24 be read a second time. - Carried. Moved by Reeve Pearson Seconded by Reeve Neukamm: Thar By-Law No. 88-24 be read a third time and fina~~y passed. ..:. Carried. Moved by Deputy Reeve Wake~ing Seconded by Reeve Marr That By-Law No. 88-25 .Being a By-Law to Establish Rates of Pay Etc. for Registered Nurses in the Homes for Senior Citizens. be read a first time. - Carried. Moved by Reeve Stewart Seconded by Reeve B~ack That By-Law No. 88-25 be read a second time. - Carried. 175 _ 7 _ County Council, Apri~ 5e5s100, 19.88 Moved by Deputy Reeve Mezenberg Seconded by Reeve Marr That By-Law No. 88-25 be read a third time and finally passed. - Carried. On invitation, Mr. Phil Bedell of Golder Associates and Mr. County Engineer for the County of Middlesex, were present. gave an overhead and slide presentation with respect to the of the Tait's Bridge and the surrounding ground. Don Husson Mr. Bede1I condition Moved by Deputy Reeve Millman Seconded by Deputy Reeve Lyle That By-Law No. 88-26 -A By-Law to Confirm Proceedings of the Munici- pal Council of the corporation of the County of Elgin at the April Session, 1988- be read a first time. - Carried. Moved by Reeve Hodgson Seconded by Deputy Reeve DeKraker That By-Law No.. 88-26 be read a second time. - carried. Moved by Deputy Reeve Lyle Seconded by Reeve Fischer Tha.t By-Law No. 88-26 be read a third time and finally passed. - Carried. Moved by Reeve Perovich Seconded by Reeve Marr That we do now adjourn (3:13 P.M.) to meet again on May 18th, 1988 at 10: 00 A.M. _ Carried. ~ Leverton, G. CClerk. ~ ~ W. A. Martyn, Warden. 6 COUNTY GOVERNMENT CO~mITTEE REPORT April Session, 1988 FI RST REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: . See amendment below 1. That we recommend that Council adopt the following policy with respect to a code dealing with the press: ~All statements concerning County Council deliberations or committee proceedings shall be released only by the Warden or by a person named by the Warden to provide statements or information to the media.M 2. ence It1 filed. That the letter from the Municipal World (Correspond- - March 30th Session) re: producing a municipal code be 3. That Correspondence #2. 3, 4 (March Session) and #1 (April Session) be filed. 4. That we recommend that County Council set the follow- ing dates to meet for the balance of 1988: May 18. 1988 June 22, 1988 September 13, 1988 October 19, 1988 November 16, 1988 December 14 &- 15, 1988 (Wednesday) (Wednesday) ( Tuesday) (Wednesday) (Wednesday) (Wednesday and Thursday). 5. That we recommend that the newly-elected Reeves and Deputy Reeves be invited to attend the Session to be held on Wednesday, November 16th, 1988. 6. Committee of County That a letter has been forwarded to the Roads suggesting that a road tour be held for all members Council on Wednesday, April 27th, 1988. ALL of which is respectfully submitted. 'l~'.r:/ C. 1. Bla k, - Chairman. ~~~" ,J/.2I'hl+ . Item #1 was amended by deleting it and referring it back to the Committee for review. APR 20 1988 LTRRARY COilll'>lITTEE REPORT April Session 1988 FIRST REPORT To the Warden and Members of Elgin County Council, The Library Committee reports as follows: 1. That the Library Committee recommends that a member of the Library Committee be appointed to the Thames Library Service Area Board for 198B/89 and that Marian Millman be considered for this appointment. 2. That Mr. Wells be authorized to attend the CD-ROM Teleconference April 21th, 19B8 at Sheridan Hall, Oakville with the usual ~xpenses paid. ALL of which is respectfully submitted. t2/~. Don H. Pearson, Chairman. /:f:f.P ~ APR ao 1lB8 177 ......---- 8 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT APRIL SESSION 1988 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD COMMITTEE REPORTS AS FOLLOWS: !. The Engineer has been authorized to call tenders for hot mix asphalt paving for: (al New construction of Road 1#22 in Concession IV, Yarmouth Township including top coat to cover construction work in 1987 and base coat for 1988 work (from the north limit of Road 1#27 intersection northerly to 1987 work). (b) Asphait resurfacing on: (f) Road #20. Southwoid Township from Boxail Road south easterly to top of Stacy Hill (road allowance between Lots 14 and 15. Union Road) [approximately 4.9 kmJ. (if) Road 1#52 from east limit of Springfield. easterly to road allowance between Lots 25 and 26, Concession X, Malahide Township (approximately 1.3 km). (tii) Road #52 westerly from Springfield toward Highway "74 as far as funds will permit. (c) Asphalt patching on: (i) Road 1#52 between South Dorchester-South-West Oxford Townl iRe and the TOad between Lots 25 and 26. Concession X, Malahide Townshio. (ii) Road #30, south of Road 1148, Yannouth TO\:l"nship. OiO Road 1#45, Southwold Township, base coat at Kettle Creek Cuivert. (iv) Road #16: (a) Port Talbot Culvert. Dunwich Township. (b) Fowler Drain Culvert at Fingal, Southwold TownShip. 2. We have purchased from Carrier Mack TruclcCentre Incorporated. London two (2) Mack DM690S TruCKS (cab and Chassis) at their tendered price of $162,378.92 (including Pr-ovinciai Sales Tax). being the lowest bidder" for trUCKS i3vaili3bie in deaiers stock. It was felt that if trucks were ordered from the factory we wouid be fortunate COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT _ APRtL SESSION 1ge~ PAGE 2. to have them in time to snowplow next winter. Two (2) dump trucks were required this summer as two (2) of the older County trucks are no longer economical to repair and operate. 3. We have purChased from Frink Canada two (2) dump boxes and one (1) new snowplow and harness including one-way plow and wing and they will convert the snowplow eQuipment on Truck '83 (I978 Mack) to one of the new Mack trucks. Truck #83 wi 11 continue to be used as a dump truck in summer and sander truck in winter. Frink Canada submitted the only tender (4 finns were contacted) at $68,316.29 (including Provincial Sales Tax). 4. The County of Middlesex Road Committee have indicated that they wish a joint Road Committee meeting to discuss matters of mutual Interest. No date has been set. WE RECOMMEND: t. That a County Council road inspection be held (bus) on Monday, May 9th leaving the Administration Building at 9=00 a.m. (parking lot behind building). Inspection will cover Central and West Elgin. ALL OF WHICH IS RESPECTFULLY SUBMITTED z6 0~/~ ~ CHAI""A' ~("14 APR 20 !l38 179 o HOMES FOR SENIOR CITIZENS COMMITTEE REPORT April Session FI RST REPORT To the Warden and Members of the Elgin County Council, The Homes for Senior Citizens Committee reports as follows: 1. THAT the Director/Administrator be authorized to attend the Provincial Conference on Volunteerism May 29- June 1, 1988 in Toronto with the usual expenses paid and that the registration be prepaid prior to April 15, 1988. ALL of which is respectfully submitted. 171l/,.,.J--~ A. K. Ford, Chairman /.fiI-f ,+ APR 2 '1 sea 181 PERSONNEl. COMMITTEE REPORT ~pril Session, 1988 FIRST REPORT To the Warden and Members of the Elgin County Council. The Personnel Committee reports as followsl 1. That correspondence ~1 and 2 be filed. 2. That a policy be established to require all vacant pOSitions {Union and Non-Union) to be advertised internally at least five working days prior to being advertised outside. 3. That the Tree Commissioner and weed Inspector be paid the Class 1 Labour Rate of the Roads Department, plus 25c per hour additional. 4. That we recommend that all non-union employees have their life insurance coverage increased to $30,000 plus acciden- tal death and dismemberment, effective May 1st, 1988. 5. That the following positions be included in the Manage- ment Category and the by-law be amended accordingly; Co-Ordinator of Branches and Personnel Technical Services Co-Ordinator Public Services Co-Ordinator Book Exchange Co-Ordinator in the County Library System. 6. That Para-Med Coverage be proviaed to the Roads Association, effective April 1st, 1988, and the coverage be through the County on a self-insured basis, with individuals being reimbursed for accounts submitted, at the $10.00 per visit as provided by Blue Cross. The accounts are to be paid through the Roads Department paylists. 7. That a pOlicy be instituted to liquidate overtime earned prior to 1987 in that the total hours or days be valued at the 1988 rates of pay in the event an employee wishes to take cash in lieu of overtime off on termination or if a person wishes to take the time off they be allowed to at the rate of pay at the time the over~ime is taken. The unused overtime may not be used in the twelve months immediately prior to termination, but must be paid in cash. 8. That a review of the mileage rates presently being paid for the use of personal vehicles for County business has been made and no change is recommended. 9. That we recommend that a 5% increase be implemented for each of the years 1988 and 1989 for employees covered by the job evaluation plan plus the Land Division Secretary-Treasurer and the part-time Clerk-Typist category and the appropriate by-laws be amended accordingly. 10. That the four management pOSitions recently created in the Library Department be continued on at the salaries already being paid until December 31st. 1988 at which time they will be inserted into the salary grid for 1989, but maintained in their same Step. This means no advancement across the grid for 1989. ALL of which is respectfully submitted. c~L.4-0?-1Urz-- ~Neukamm, ;. Chairman. __:~~ ~ ,.xu rl1tU"j'- 2 PROPERTY COMMITTEE REPORT April Session, 1988 FIRST REPORT To the Warden and Members of the E~gin County Council, The Property Committee reports as follows: 1. That we recommend that a charge of $2.00 per square foot be charged for storage in the basement for tenants in the County. Administration BUilding. 2. That we recommend that an offer be made to lease the Court House and Registry Office for a period of one year, with a thirty-day cancellation clause at the following annual gross rates: Registry Office S 24,000 or S 2,000 per month Court House - $129,000 or S10,750 per month. 3. That the Warden and Clerk be authorized to make an offer to lease 9 Gladstone Avenue at $10.00 per square foot gross and $7.00 per square foot gross for 79 Stan~ey Street {for storage purposes on~yl to the Ministry of Government Services for use by the Ministry of Agricu~ture and Food and the lease provide for a thirty-day cancellation and it be effective from September 10, 1987 to December 31, 1988. 4. That the request from the Library Committee to be allowed to use Room ~lS0 on the first floor of the Administra- tion Building, on a temporary basis, be approved. ALL of which is respectfully submitted. J.&q~~::ffr~ Cn rman. ~ 714 4PR 20 l!ll8 PERSONNEL COMMITTEE REPORT April Session, 1988 SECOND REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That we recommend that the hourly rates for the Registered Nurses be increased by 5% in each of the years 1988 and 1989 and an amending by-law be presented to Council. ALL of which is respectfully submitted. ~~ t{.>>V1'V7 .......E. Neukamm, Chairman. ,~Jf ~=~ APR aD 1988 183 4 COUNTY OF ELGIN By-Law No. 88-20 "BEING A BY-LAW TO ESTABLISH THE SALARIES OF VARIOUS POSITIONS OF THE COUNTY OF ELGIN." WHEREAS persons, holding certain positions within the structure of the County Administration, have been appointed by by-law1 and WHEREAS it is necessary to establish the remuneration to be paid to the persons holding these positions. ~ow THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows~ 1. That the biweekly salary or remuneration be established as follows - POSITION Clerk~Treasurer Treasurer, Homes for Senior Citizens Deputy Clerk-Treasurer County Engineer & Road Superintendent Assistant County Engineer Director, Homes far Senior Citizens Assistant Administrator, Homes for Senior Citizens Director, Social Services Librarian EFFECTIVE Jan. 1, 1988 Jan. 1, 1989 $1,908 154 1,279 2,337 Plus Use of a County vehicle 1,892 2,062 1.519 1,749 1,892 $2.098 154 1,343 2,454 Plus use of a County vehicle 2.066 2,252 1,595 1,911 2,066 2. That By-Law No. 86-25 be, and the same is hereby repealed. J. That this By-Law become effective January 1st, 1988. READ a first time this 20th day of April, 1988. READ a second time this 20th day of April, 1988. READ a third time and finally passed this 20th day of April, 1988. ~~.~.;-4...,........ G. C. Leverton, Clerk. 4//'7 ~4 w. A. M~~yn. Warde . COUNTY OF ELGIN BY-law No. 88-21 "BEING A BY-LAW TO ESTABLISH A PAY SCHEOULE FOR EMPLOYEES COVEREO BY THE JOB EVALUATION SCALE. OTHER THAN CERTAIN ROAOS OEPARTMENT EMPLOYEES. " WHEREAS By-Law No. 86-26 presently establishes pay schedules for positions not covered by agreements or otherwise; and WHEREAS a review of the rates indicates that adjust- ments are deemed necessary. NOW THEREFORE the attached Schedule -A- be and is hereby adopted. That By-Law No. 86-26 be and the same is hereby repealed. READ a first time this 20th day of April. 1988. READ a second time this 20th day of April. 1988. READ a third time and finally passed this 20th day of April, 1988. G. C. Leverton, Clerk. ~I' nar.. ~ ,/ . W. A. M rtyn, Ward n. ~<~ m Director Assistant Administrator Building Supervisor Director of Nursing Education Co-Ordinator Accountant Food Superviaor Resident Co-Ordinator Horne Support Co-Ordinator Clerk Clerk-Typist SCHEDULE "AM By-Law No. 86-21 BIWEEKLY RATES Sea Appendix 1 See Appendix 2 Effective Januarv 1, 1988 Effective January I, 1989 Level 14 Level 14 Level . Level . Level 4 . Level 4 . Level 4 Level 4 Level 3 . Level 3 . Level 3 Level 3 Level 3 Level 3 Level 2 Level 2 Level 15 Level 15 Level 13 Level 13 Level 11 Leve 1 11 Level 10 Level 10 Level . Level . Level 8 Level . Level 4 Level 4 Level 2 Level 2 Level 14 Level 14 Level 10 Level 10 Level 10 Level 10 Level 10 Level 10 Level . Level 9 Level 8 Level . Level 7 Level 7 Level 5 Level 5 Level 5 Level 5 Level 2 Level 2 Level 2 Level 2 1. CLERK-TREASURER'S OFFICE Clerk-Treasurer Deputy Clerk-Treasurer Custodian (Court House) Payroll Supervisor Assistant Custodian Custodian (Admin. Bldg.) Clerk-Typist 3 Clerk-Typist 2 2. ROADS DEPARTMENT Engineer Assistant Engineer General Superintendent Assistant General Superintendent Technician Office Co-Ordinator Bookkeeper Clerk-Typist 3. ELGIN MANOR AND TERRACE LODGE 4. SOCIAL SERVICES Director Field Worker Clerk 5. LIBRARY Librarian Branches & Personnel Co-Ordinator Public Service Co-Ordinator Technical Services Co-Ordinator Collection Exchange Co-Ordinator Bookkeeper - 2- SCllEDUl.~ _~A~ By-Law No. 88-21 BIWEEKLY RATES See Appendix 1 Effective Januarv 1, 1988 Level 13 Level 8 Level 4 Level 13 $1,092-1,135-1,181-1,228-1,277-1,328 1,001-1,042-1,083-1,127-1,172-1,218 1,001-1,042-1,083-1,127-1,172-1,218 843-877-912-948-986-1,026 Level 4 * Present incumbents paid outside of grid See Appendix 2 Effective Januarv 1, 1989 Level 13 Level 8 Level 4 Level 13 Level 9 Level 8 Level 8 Level 6 Level 4 I-' 00 ..... Acpendix 1 SALARY SCHEDULE - JANUARY 1. 1988 SALARY BASE STEP STEP STEP STEP J08 LEVEL 1 2 3 4 RATE 15 $49.972 $51.948 $54,028 $56.186 $58,448 $60,762 {Annual) 1.922 1,998 2,078 2,161 2,248 2,337 (Biweekly) 14 45,838 47.658 49.582 51,532 53,612 55,710 1,763 1,833 1,907 1,982 2,062 2,145 13 42,042 43,732 45.474 47,320 49.192 51,158 1,517 1,682 1.749 1.820 1,892 1,968 12 38,584 40,144 41,730 43,420 45,136 46,930 1,484 1.544 1,505 1,670 1,736 1,805 11 35,412 36,816 38,272 39.832 41,418 43,082 1,362 1.416 1.472 1,532 1,593 1,657 10 32,500 33.774 35,126 36,530 38.012 39,494 1,250 1,299 1,351 1,405 1,462 1,519 9 29,822 30,992 32,240 33,514 34,866 36,244 1,147 1,192 1,240 1,289 1,341 1,394 8 27,326 28.444 29,562 30,758 32,006 33.254 1,051 1,094 1,137 1,183 1,231 1,279 7 25,090 26,104 27,144 28,236 29,354 30,524 965 1,004 1,044 1,086 1,129 1,174 6 23,010 23.946 24,908 25,870 25,910 28,002 885 921 958 995 1;035 1,077 5 21,138 21,944 22,854 23,764 24,700 25,688 813 844 879 914 950 988 4 19,396 20,150 20,956 21,788 22,672 23,555 746 775 806 838 812 906 3 17,784 18,486 19,214 19.994 20,800 21,632 684 n1 739 769 800 832 2 16,302 16.952 17,628 18,356 19,084 19,838 627 652 678 706 734 763 1 14,950 15.574 16,198 16,848 17,498 18,200 '75 '99 623 648 673 700 189 Aopendix 2 SALARY SCHEDULE - JANUARY 1, 1989 SALARY BASE STEP STEP STEP STEP JOB LEVEL 1 2 3 4 RATE 15 $52,468 $54,548 SS6,732 $58,994 561.360 $63,804 (Annual) 2,018 2,098 2,182 2,269 2,360 2,454 (Biweekly) 14 48,126 50,050 52,052 54,106 56,290 58,552 1,851 1,925 2,002 2,081 2,165 2,252 13 44,148 45,916 47,736 49,686 51,662 53,716 1,698 1,766 1,836 1,911 1,987 2,066 12 40,508 42,146 43,810 45,604 47,398 49,270 1,558 1,621 1,685 l,7S4 1,823 1,895 11 37,180 38,662 40,196 41,834 43,498 45,240 1,430 1,487 1,546 1,609 1,673 1,740 10 34,138 35,464 36,894 38,350 39,910 41,470 1,313 1,364 1,419 1,475 1,535 1.595 9 31,304 32,552 33,852 35,178 36,608 38,064 1,204 1,252 1,302 1,353 1,408 1,464 8 28,704 29,874 31,044 32,292 33,618 34,918 1,104 1,149 1,194 1,242 1,293 1,343 7 26,338 27,404 28,496 29,640 30,810 32,058 1,013 1.054 1,096 1,140 1,185 1,233 6 24,154 25,142 26,156 27,170 28,262 29,406 929 967 1,006 1,045 1,087 1,131 22,204 23,036 23,998 24,960 25,948 26,962 854 886 923 960 998 1,037 4 20,358 21,164 21,996 22,880 23,816 24,726 783 814 846 8BO 916 951 3 18,668 19,422 20,176 20,982 21,840 22,724 718 747 776 807 840 874 2 17 ,108 17 ,810 18,512 19,266 20,046 20,826 658 685 712 741 771 801 1 15,704 16,354 17,004 17,680 18,382 19,110 60' 62' 654 680 707 735 o COUNTY OF ELGIN By-Law No. BB-22 "BEING A BY-LA\~ TO ESTABLISH HOURLY RATES OF PAY FOR PART TIME EMPLOYEES." WHEREAS certain positions only require persons to work less than full time. NOW THEREFORE the following hourly rates be, and are hereby adopted: l. LAND DIVISION SECRETARY-TREASURER STEP STEP STEP STEP JOB BASE ......L ......L ....L -L RATE Effective Jan. 1/88 $10.27 $10.68 S11.10 $11.54 $12.00 $12.47 Effective Jan. 1/89 10.78 11.21 11.66 12.12 12.60 13.09 2. CLERK-TYPIST STEP STEP STEP STEP JOB BASE ......L ....L ....L -L ~ Effective Jan. 1/88 S 8.65 S 8.99 S 9.36 S 9.73 $10.11 S10.52 Effective Jan. 1/89 9.08 9.44 9.83 10.22 10.62 11.05 J. MAIN BRANCH LIBRARY STAFF STEP STEP STEP STEP JOB ~ ......L ......L ....L -L ~ Effective Jan. 1/87 S 8.24 S 8.56 S 8.91 $ 9.27 S 9.63 $10.02 ,. That By-Law r-Jo. 86-56 be, and the same is hereby repealed. READ a first time this 20th day of April, 1988. READ a second time this 20th day of April. 1988. READ a third time and finally passed this 20th day of April, 1988. ~ ;4-.-../ G. C. Leverton, Cl.erk. ~/~'"'* "" W. A. M rtyn, . Ward n. 191 COUNTY ~F ELGIN By-Law No. 88-23 "BEING A BY-LAW TO ESTABLISH THE REMUNERATION OF THE TREE COMMISSIONER AND WEED INSPECTOR. " WHEREAS By-Law No. 81-55 and By-Law No. 81-54 appoints Mr. Charles C. Stafford as the Tree Commissioner and weed Inspector for the County of Elgin: and WHEREAS it is necessary to establish the remuneration to be paid for these ~ositions. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows~ 1. That the remuneration to be paid for the pOsitions of Tree Commissioner and Weed Inspector be - Effective January 1, 1988 - 511.43 per hour Effective January 1, 1989 - 511.99 per hour. 2. That while using his personal vehicle on County business, he be paid the rate established for other County employees. 3. That By-Law No. 86-34 be, and the same is hereby repealed. 4. That this By-Law become effective January 1st, 1988. READ a first time this 20th day of April, 1988. READ a second time this 20th day of April, 1988. READ a third time and finally passed this 20th day of April, 1988. ~)4--, V G. C. Leverton, Clerk. ~/~"7 , . A. M tyn, Warden. 2 COUNTY OF ELGIN By-law NO. B8-24 "BEiNG A BY-LAW TO AMEND BY-LAW NO. B4-9. A BY-LAW TO PROVIDE FOR FRINGE BENEFITS TO ALL EMPLOYEES WHO ARE CONSIDERED IN THE MANAGEMENT CATEGORY." WHEREAS By~Law No. 84-9 provides for the various fringe benefits teall employees who are considered in the Management Category: and WHEREAS the positions covered by this by-law are listed in the said By-Law No. 84-9; and WHEREAS it is deemed necessary to amend the said categories. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enact~ as follows: 1. That By-Law No. 84-9, in the preamble. be amended by deleting the seventeen positions listed and substituting the following list: 1. Engineer 2. Assistant Engineer 3. General Superintendent 4. Assistant Superintendent 5. Engineering Technician 6. Roads,OfficeCo-Ordinator 7. Clerk-Treasurer 8. Deputy Clerk-Treasurer 9. Director, Homes for Senior Citizens 10. Assistant Homes Administrator 11. Director of Nursing 12. Building Supervisor (Homes) 13. Director, Social Services 14. County Librarian 15. Co-Ordinator of Branches and Personnel 16. Technical Services Co-Ordinator 17. Public Services Co-Ordinator 18. Book Exchange Co-Ordinator. READ a first time this 20th day of April, 1988. READ a second time this 20th day of Apri~, 1988. READ a third time and finally passed this 20th day of April, 1988. ~""<.<~ G. C. Leverton, Clerk. ~/7~, *- ",r W. A. Mart . Warden _ J.O>.j COUNTY QF ELGIN By-Law No. 88-25 "BEING A BY-LAW TO ESTABLISH RATES OF PAY ETC. FOR REGISTERED NURSES IN THE HOMES FOR SENIOR CITIZENS." WHEREAS it is deemed advisable to establish hourly rates of pay for Registered Nurses employed in the Hames for Senior Citizens as well as clothing allowance. NOW THEREFORE the following rates be established: l. START ~ ~ ~ i!!!....!.!h Effective Jan. 1/88 $14;91 $15.49 $16.21 $16.93 $17.64 Effective Jan. 1/89 15.66 16.26 17.02 17.78 18.52 To compute years of service for part time staff in order to advance to the next Step in the grid, 1,880 hours worked equals one year. 2. CLOTHING ALLOWANCE An annual clothing allowance of $100.00 will be paid, in equal quarterly payments of $25.00. 3. Registered Nurses required to work rotating shifts, ~he major portion of which falls between 3:00 P.M. and 7:00 A.M. will be paid forty-five (45e) cents per hour for each shift worked. It is understood that this does not cover preferred shifts of work by employees or tranBfers at the request of employees, but only covers employees required to work rotat- ing shifts. 4. That this by-law become effective upon passing. 5. That By-Law No. 88-4 be and the same is hereby reQealed. READ a first time this 20th day of April. 1988. READ a second time this 20th day of April. 1988. READ a third time and finally passed this 20th day of April. 1988. ~./,_",>4--- G. C. Leverton. Clerk. ~J/ht...":k - W. A. Mar yn, f Warden. 4 COUNTY OF ELGIN By-Law No. BB-26 "A BY-LAW TO CONFIRM PROCEEOINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE APRIL SESSION. 19B8. " WHEREAS by Section 9 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of a municipal corporation are to be exercised by its councilr and WHEREAS by Subsection 1 of Section 103 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of every Council are to be exercised by By-Lawt and WHEREAS it is deemed expedient that the 9roceedings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the Corpora- tion of the County of Elgin in respect of each recommendation contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the corporation of the County of Elgin at its meet- ings held during the April 1988 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in thi~ By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 20th day of April. 1988. READ a second time this 20th day of April. 1988. READ a third time and finally passed this 20th day of April. 1988. _-;J;/~~~. ~- G. C. Leverton, Clerk. Ltl' >;n a~.L / W. A. Martyn./ Warden. 195 May Session - First Day Wednesday, the 18th day of May, 1988 The Elgin County Council met this day at the Administration Building, at 10~OO ~.M.. in accordance with adjournment. The Warden in the Chair. ROLL CALL - All Members present except: Reeve Emerson Reev~ Lavereau Reeve McCann. Moved by Reeve Black Seconded by Deputy Reeve Wake ling That the minutes of the April 1988 Session of the Elgin County Council be adopted. - Carried. COMHZTTEE COMMUNICATIONS COUNTY GOVERNMENT COMMITTEE 1. Gas Purchase Direct Ltd. with an agreement to execute rei purchase of natural gas. 2. County of Peterborough with resolution opposing the contents of 8ill C-72. Official Languages Act and recommending that it be with- drawn. 3. County of Wellington with request for a donation of a prize or prizes for the door prize draw at the County and Regions Section of ~.M.O. Conference October 2nd-5th, 1988. 4. City of Woodstoc~ with resolution concerning the establishment, maintenance and control of residences for the mentally handicapped. 5. Marietta Roberts, M.P.P., with a copy of Bill 113, An Act to Amend the Retail Business HOlidays Act. 6. C. N. Watson & Associates Ltd.~ Economists. with a copy of the Review of Regional Government in Haldimand-Norfolk. 1. Minister of Housing with pUblication entitled -Rental Housing Protection Act: Future Directions.. COUNTY ROADS COMMITTEE 1. Downham Nursery Inc. inquiring as to the status of the reduced load limit over the Middlemiss Bridge. 2. Osler, Hoskin & Harcourt, Barristers and Solicitors for the Lake P.rie and Detroit River Railway Co., as owner, and CSX Transportation Inc., as operator, with copy of application to abandon railway line. 1. Town of Aylmer with reply re1 the fact that no funding is avail- able for the realignment of Elm and Beech Streets and suggesting it be considered in future budgets. 4.. Ministry of Transportation with copy of a letter forwarded to the City of Oshawa on the SUbject of opposition to the increasing to over- all length and weight for heavy commercial vehicles. 5. The Proctor and Redfern Group. Consulting Engineers and Planners, with copy of final Environmental Study Report re1 upgrading of the Village of Rodney Sewage Facility. 6 - 2 - COUNTY ROADS COMMITTEE - continued 6. Village of Dutton with resolution requesting the County to pursue all avenues of funding and seek whatever remedy possible to correct the major crisis created by the closing of the Tait Bridge. 7. Mrs. ~nn Lilley with list of questions which the Tait Bridge Delegation would like answered. 8. Minister of Transportation with reply to the brief submitted by eight counties of Southwestern Ontario ref road funding. q, Ministry of Transportation with copy of Memo No. 88-08 re; Rail- ways Billing for Work at Railroad Grade Crossings. 10. D. Lorne Campbell, Solicitor, with five (5) notices of arbitra- tion and statements of claim in connection with the closing of Tate's Bridge. SOCIAL SERVZCES COMMITTEE 1. County of Simcoe with resolution requesting the Prov~nce to ~epe~l the Spouse In The Rouse leg~slat~on. 2. County of Bruce with resolut~on requesting the repealing of the Spouse In The House legislation. 3. Provincial-Municipal Social Services Review Committee with an update on the progress of the review and invitation to participate in their. consultation process. .!:llJ!!! 1. Ministry of Municipal Affairs advising that the Village of Port Stanley is proposing to annex a portion of the Township ofSouthwold. 2. Marietta Roberts, M.P.P., acknowledging receipt of the County's concern re; the two patients on loosened Lieutenant Governor's war- rants. 3. Environment Canada requesting assistance in supplying information on the impact of the fluctuating water levels on Great Lakes shoreline inte~ests. 4. Minister of Municipal Affairs with copy of Bill 106, the Munici- pal Rlections Statute Law Amendment Act. J. Association of Municipalities of Ontario with information re; the Large Urban Section Annual Meeting, June 15th-17th, 1988. 6. Village of Belmont agreeing with the City of London's recommenda- tion re; Lieutenant Governor's Warrant. 7. Bank of Montreal with advice of an increase in the prime interest rate from 9 3/4 to 10 1/4', effective April 22nd, 1988. 8. Family and Ch~ldren's Services of St. Thomas and Elgin with Allocation Of Children In Care and financial statement to March 31st, 1988. 9. Ministry of Transportation acknowledging receipt of a letter and resolution passed by Council. to. Minister of Transportation advising of an advance payment of subsidy in the amount of $1,604,000. 11. Minister of Municipal Affairs with information on and copy of 8ill 113, An Act to Amend the Retail Business Holidays Act. 12. David Murray with financial statement re: County Grant. April 1st. 1987 - March 31st, 1988. 13. Ministry of the Environment with copy of report on water conser- vatio". 197 _ 3 _ County Council, May Session, 1988 FILED - continued 14. Copy of statement by Robert F. Nixon, Treasurer of Ontario and Minister of Economics, on Moratorium on Sale and Lease - Back of Public Assets. Moved by Reeve Hodgson Seconded by Deputy Reeve DeKraker That the disposition of the Communications mailed previously, and those presented today, be approved as follows: County Government Committee - #1-7 inclusive County Roads Committee - #1-10 inclusive Social Services Committee - #1-3 inclusive Filed - #1-14 inclusive County Council - #1-6 inclusive. - Carried. Reeve Pearson gave a notice that he intended to present a resolution to Council in the Afternoon Session to name a Committee to meet with the Legislative Committee to deal with the D.R.I.E. Program. FIRST REPORT - COUNTY GOVERNMENT COMMITTEE (mailed) Moved by Reeve Black Seconded by Reeve Hodgson 1'hat the First Report of the County Government Committee be,'_adopted. ~n amendment was - Mov~d by Deputy Reeve Millman Seconded by Reeve Marr That Item ~8 of the First Report of the County Government Committee be deleted from the Report until a computer system was investigated. The Report, as amended, was then voted upon and Carried. FIRST REPORT - COUNTY LIBRARY COMMITTEE (mailed) Moved by Reeve Pearson Seconded by Deputy Reeve Millman That the First Report of the County Library committee be adopted. - Carried. FIRST REPORT - flOMES FOR SENIOR CITIZENS COMMITTEE (mailed) Moved by Reeve Ford Seconded by Reeve Purcell That the First Report of the Homes for Senior Citizens Committee be adopted. - Carried. FIRST REPORT - PROPERTY COMMITTEE (mailed) Moved by Reeve flodgson Seconded by Deputy Reeve Campbell That the First Report of the Property Committee be adopted. - Carried. Moved by Deputy Reeve Chute Seconded by Reeve Neukamm That Reeve Perovich and Reeve Stewart be reLmbursed for expenses in connection with a luncheon held May 13th, with respect to the Tobacco Study Committee, held in Woodstock. - Carried. 8 - , - COUNCIL COMMUNICATIONS 1. Andrew S. Brandt, M.P.P., Leader, with information on the govern- ment's legislation on Sunday Shopping and suggesting Counci~ express their opinion on it. '-. 8~gin County Pioneer Museum with request to have the grant pay- ments forwarded monthly instead of quarterly, as presently provided. 1. Association of Municipalities of Ontario with information on annual conference August 21st to 24th, 1988 and requesting the names of the voting delegates. 4. R.W. Ormerod, President, Kingston Branch, The National Association for English Rights Incorporated. requesting authority to speak for Elgin in attempting to have Bill C72 withdrawn. 5. Oaloitte Haskins & Sells with financial statements for the twelve months anding December 31st, 1987. 6. Clerk of the Standing Committee on General Government advising that the Committee will meet to consider 8111106, An Act to Amend The Municipal Elections Act and The Municip~ Act, commencing Thursday, May 12th, 1988 and inviting any written comments. Moved by Reeve Black Seconded by Reeve Perovich That we concur with the request from the Elgin County Pioneer Museum and pay their annual grant on a monthly basis similar to the Children's Aid Society and the Health Unit. Carried. Moved by Reeve Pearson Seconded by Deputy Reeve van Kasteren That the fallowing be voting delegates to the Association of Munici- palities of Ontario Convention August 21st to August 24th, 1988 in Torontot Warden Martyn Reeve Black Deputy Reeve Lyle. - Carried. Moved by Deputy Reeve Mezenberg Seconded by Deputy Reeve Campbell That the Auditor's Report for the year ended December 31st, 1987 be accepted by the Elgin County Council. - Carried. Maven by Reeve Fischer Seconded by Reeve Black That the 4esolution from the Township of Norfolk (Correspondence t1l - April Session 1988) be endorsed~ - Carried. Moved by Deputy Reeve van Kasteren Seconded by Deputy Reeve Schaper That Council correspondence numbered 1, 4 and 6 be filed. - Carried. Moved by Deputy Reeve Chute Seconded by Deputy Reeve Campbell That we go into a Committee Of The Whole. - Carried. 199 - 5 - County Counci~. May Session, 1988 Warden Martyn appointed Deputy Reeve Chute as Chairman. The Committee rose without reporting. Moved by Reeve Purcell Seconded by Deputy Reeve Schaper That we do now adjourn (11:47 A.M.) to meet again on May 18th. 1988 at 1:30 P.M. - Carried. Council re-convened at 1:32 P.M. Moved by Reeve Pearson Seconded by Deputy Reeve DeKraker That we go into a Committee Of The Who~e. - Carried. Warden Martyn again appointed Deputy Reeve Chute as Chairman. The Committee rose without reporting. Moved by Deputy Reeve Mezenberg Seconded by Reeve Bradfield That we do now adjourn (2:39 P.M.) to meet again at 3100 P.M. on May 18th, 1988. - Carried. Counci~ re-convened at 4;02 P.M. ROLL CALL - All Members present except: Reeve Stewart Deputy Reeve Schaper Reev"" Emerson Reeve Lavereau. FIRST REPORT - PERSONNEL COMMITTEE The First Report of the Personnel Committee was presented by Reeve Neukamm. Moved by Reev"" Neukamm Seconded by R""eve Bradfield That the First Report of the Personnel Committee be adopted. An amendment was - Moved by Reeve Purcell Seconded by Deputy Reeve Wakeling That the word -based- be inserted in Item #2 after -St- in the second line. The amendment was voted upon and Carried. The original Report. as amended, was then voted upon and Carried. FIRST REPORT - RECEPTION AND ENTERTAINMENT COMMITTEE The First Report of the Reception and Entertainment Committee was presented by Deputy Reeve Chute and adopted on motion of Deputy Reeve Chute and Reeve Perovich. FIRST REPORT - SOCIAL SERVICES COMMITTEE The First Report of the Social Services Committee was presented by Reeve Fischer and adopted on motion of Reeve Fischer and Reeve Hodgson. - 6 - Moved by Reeve Neukamm Seconded by Reeve Perovich Resolved That the Elgin County Council appoint a committee to prepare and pre~ent a brief to the Legislative Committee investigating. Govern- ment Grants. Since the I.R.D.P. (D.R.I.E.) program is to be terminated at the end of June 1988 it is important that the committee express our needs and concerns about the new programs. The committee is to consist of Warden Martyn, Reeves Black, Lavereau and Pearson, the secretary to be C.A.E. Chuck Knapp of Aylmer. - Carried. Moved by Reeve Bradfield Seconded by Reeve Black That By-Law No. 88-27 -Being a By-Law to Authorize the Warden and the Cletk to Sign an Agreement Between the County of Elgin and the Ministry of Community and Sooial Services Re: The Purchase of Service Rome Support and Services for the Elderly- be read a first time. - Carried. Moved by Deputy Reeve DeKraker Seconded by Reeve Fischer That By-Law No. 88-27 be read a second time. - Carried. Moved by Reeve Purcell Seconded by Reeve Perovich That By-Law No. 88-27 be read a third time and finally passed. - Carried. Moved by Reeve Neukamm Seconded by Deputy Reeve Wakeling That By-Law No. 88-28 -Being a By-Law to Amend By-Law No. 86-32, to Clarify Procedure for Petitions. Delegations and Communicat~on8- be read a first time. - Carried. Moved by Reeve Pearson Seconded by Deputy Reeve Chute That By-Law No. 88-28 be read a second time. - Carried. Moved by Deputy Reeve Lyle Seconded by Reeve Neukamm That By-Law No. 88-28 be read a third time and finally passed. - Carried. Moved by Reeve Bradfield Seconded by Reeve Black That By-Law No. B8-29 -Being a By-Law to Authorize the Warden and the Clerk to Sign an Agreement for the Purchase of Natural Gas Through GasPurchase Direct Ltd.- be read a first time. - Carried. Moved by Reeve Willsey Seconded by Deputy Reeve Wakeling That By-Law No. 88-29 be read a second time~ - Carried. 201 _ 7 _ County Council, May Session, 1988 Moved by Reeve Hodgson Seconded by Reeve McCann ~hat By-Law No. 88-29 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Mil1man Seconded by Reeve Ford That By-Law No. 88-30 -A By-Law to Confirm Proceedings of the Munici- pal Council of the Corporation of the County af Elgin at the May Session, 1988- be read a first time. - Carried. Moved by Deputy Reeve campbell Seconded by Deputy Reeve Mezenberg That By-Law No. 88-30 be read a second time. - Carried. Moved by Reeve Marr Seconded by Deputy Reeve van Kasteren That By~Law No.88-30 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Millman Seconded by Reeve Marr That we do now adjourn (4;29 P.M.) to meet again on June 22nd, 1988 at 10:00 A.M. - Carried. ~y::....,./ G. C. Leverton. Clerk. W. A. Martyn, Warden. 2 COUNTY GOVERNMENT COMMITTEE REPORT May Sessi.on, 1988 FIRST REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follows: 1. That the following Press Release POlicy be adopted by County Council: All statements concerning official policies of County Council shall be released only by the Warden or by a person named by the Warden to provide statements or information to the media. 2. That we recommend that the following policy be adopted with respect to ~Petitions, Delegations and Communicationsn and the Procedural By-Law be amended: PETITIONS, DELEGATIONS AND COMMUNICATIONS 1. Every petition, protest, or other written application intended to be presented to the Council, must be legibly written or printed on paper, and signed by at least one person, complete with their mailing address and telephone number. 2. Every member presenting any petition, protest. or other written application to the Council, shall examine the same, and shall be answerable that they contain only relevant or proper matter. and that the same is respectful and temperate in its language: he shall also endorse thereon the name of the applicant and the substance of such application, and sign his name thereto, which endorsement only shall be read by the Clerk, unless a member shall require the reading of the paper, in which case the whole shall be read. 3. All petitions or other written communications received prior to Council on any subject within the cognizance of any Standing Committee shall, on presentation, be referred to the proper Committee by resolution and any matters arising subsequently shall be referred by the Warden without any motion: and no member shall speak upon, nor shall any debate be allowed on the presentation of any petitions or other communications to the Council, or that the said petition or communication complain of some present personal grievance, requiring immediate remedy, the matter contained therein may be brought into Lmmediate discussion and disposed of forth- with. 4. Any person or group of persons, wishing to address County Council, shall be required to make the necessary arrangements through the County Clerk, at least eight (a) days prior to the date of the Council Session. Written briefs shall be provided so that sufficient time will permit distribution to the members of Council, prior to the said Session. S. A delegation shall be limited to a maximum of twenty (20) minutes. 6. The Clerk shall provide all individuals or groups, indi- cating that they wish to address County Council, with a copy of the appropriate section of the Procedural By-Law dealing with delegations. 3. That we recommend that the Warden and Clerk be author- ized to sign an ~Agency Agreement- with Gas Purchase Direct Ltd. for the purchase of natural gas at the wellhead. and a by-law be presented to Council. This is subject to review by the County solicitor as to contents. 203 - 2 - 4. That the resolution from the Township of Norfolk, con- curred with by the Town of Aylmer, be referred back to County Council for consideration. 5. That Correspondence #2, 3, 4, 5, 6 and 7 be filed. 6. That the request for membership in the Federation of Canadian Municipalities be filed. 7. That the County Auditors, Deloitte Haskins & Sells, be requested to produce the following financial statements: January 1st to April 30th, 1988 for June Session January 1st to August 31st, 1988 for October Session. See amendment below. 8. That the quotation of I.E.S. Business Products Inc. in the amount of $4,650 plus sales tax be accepted for supplying a Canon AP400 typeWriter and Canon vP2000Word Processor for the Clerk's Office and the Canon AP200 typewriter be transferred to the Land Division Committee Secretary-Treasurer and $1,000 of the purchase price be allocated to the Land Division budget. 9. That the quotation of James Cowlard Photography be accepted for taking the County Council ~hotograph as follows: Coloured - $10.00 each. ALL of which is respectfully submitted. , . / ,/ / /" V // (/ / . / v, Id;(//L /~.(" . C. I. Black, -:J Chairman~~4 * Item ~8 was amended by deleting it from the Report. MAY lB 1988 4 LIBRARY COMMITTEE REPORT fI'lay Session 1988 FIRST REPORT To the Warden and Members of Elgin County Council, The Library Committee reports us Collows; I. That the Committee recommends the Warden and Clerk be authorized to sign a letter to the Ontario Library Consortium stating that tile County Library will take part in the Ontario Library Consortium five year plans for an automated circulation system at a cost or SIB,OOO.lIU per year to a maximum of $90,000.00, with the understanding that the implementation will begin in 1989, and that OMS approval be sought to implement this resolution. 2. That the letter of March 18th, 1988 from the Ministry of Culture and Communications fC; regulation WO/aS, which is referred from County Council on April 20th, 1988 be recommended to be filed. ALL of which is respectfully submitted. ll~ Don H. Pearson, Chairman. ~/?tJ4 MAY 18 lI88 205 HOMES FOR SENIOR CITIZENS COMMITTEE REPORT :-lay Session FIRST REPORT To the Warden and Members of the Elgin County Council, The Homes for Senior Citizens Committee reports as follows: 1. THAT the Warden and Clerk be authorized to endorse the Home Support Services Ammendment to SChedule "e" to the agreement dated the 10th of March 1987 with the Ministry of Community and Social Services and that a Bylaw be prepared for the May session of Council. ALL of which is respectfully submitted, "'lJ~ ,tr. A. K. F'ord, Chairman 4W4~ MAY 18 !l88 :6 PROPERTY COMMITTEE REPORT May Session, 1988 FIRST REPORT To the Warden and Members of the Elgin County Council, The Property Committee reports as follows: 1. That the quotation of Anderson's Electronics in the amount of ~4.267.41 has been accepted for repairing the emergency lighting system for the north end of the County Administration Building. 2. of a dor. That we have approved on a trial basis the installation coke dispensing machine to be placed in the basement carr i- 3. That the Warden and Clerk sign the two offers to lease the Court House and Registry Office provided the County Solicitor approves of the wording. 4. That we accept the proposal from Steve Walters to crop the north and south fields at the County Administration Building. ALL of which is respectfully submitted. J..J!:n./f/ ~~ Chai ~I 1"'+ MAY lB 1986 207 PERSONNEL COMMITTEE REPORT May Session, 1988 FIRST REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That we recommend that separate groups be set up with Blue Cross for the fOllowing: (1) Elgin Manor and Terrace Lodge Union Employees {2l Library Full Time Union Employees (3) Road Employees' Association (4) Others. . * ~ 2~ That Hiss Ruth Prowse be paid retroactive wages in the ~t amount of 5% on her 1987 salary plus an adjustment for her value belew. of sick credits based on her time on the payroll in 1988. ALL of which is respectfully submitted. ..--d..J? ~_ E. Neukamm, Chairman. &:erlIJaJf * Item 2 was amended by inserting the word "based" after "5%" in the second line. MAY lB 008 8 RECEPTION AND ENTERTAINMENT COMMITTEE REPORT May Session, 1988 FIRST REPORT To the Warden and Members of the E~gin County Council, The Reception and Entertainment Committee reports as follows: l. each plus That we recommend that a fee of SID.aO be charged for person attending the Golf Day for the cost of the dinner, green fees to be paid at the time. 2. Starting with the June 1988 Session we will invite the Office Personnel in the Administration Building for lunch, and will start with the Clerk's Office. ALL of which is respectfully submitted. b. V. Ch? t/c12Y Cha:i.rman. /d/ 14 MAY 18 1988 209 SOCIAL ~F.RVrCES COMMITTEE REPORT May Sess~Qn, 1988 FIRST REPORT To the Warden and Members of the Elgin County Council, The Social Services Committee reports as follows: 1. That the resolutions from the Counties of Simcoe and Bruce (correspondence ~l and 2) re: .Spouse in the House" 1egi5- lationbe endorsed. 2. That Correspondence #3 be filed. 3. That we recommend that the Warden and the Clerk be authorized to sign an agreement for Day Nursery Care with Happy Day Children's Learning Centre - Pre-School full-Day Pre-School Half-Dav Toddler Full-Day Toddler Ha.lf-Dav 517.00 S10.00 $19.00 $14.00 subject to the approval of the Ministry of Community and Social Services. ALL of which is respectfully submitted. /(siiL-L Chairman. ~~4 , MAY IB 1988 COUNTY OF ELGIN By-Law No. 8B-21 "BEING A BY-LAW TO AUTHORIZE THE WARDEN AND THE CLERK TO SIGN AN AGREEMENT BETWEEN THE COUNTY OF ELGIN AND THE MINISTRY OF COMMUNITY AND SOCIAL SERVICES RE: THE PURCHASE OF SERVICE HOME SUPPORT AND SERVICES FOR THE ELDERLY." WHEREAS the Elgin County Homes for Senior Citizens presently provides Home Support Services for the elderly: and WHEREAS the Province of Ontario, as represented by the Ministry of Community and Social Services, has agreed to provide funds to assist in the provision of the Home Support Services for the elderly: and WHEREAS it is deemed appropriate to formulize the said funding by written agreement. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. That the Warden and the Clerk are hereby authorized to sign on behalf of the Elgin County Homes for Senior Citizens an agreement (attached as Appendix -A-) between the County of Elgin and the Ministry of Community and Social Services to provide Home Support Services for the elderly. READ a first time this 18th day of May, 1988. READ a second time this 18th day of May, 1988. READ a third time and finally passed this 18th day of May, 1988. ~~ G. C. Leverton, Clerk. / d:'{~A?:J;~ Warden. 211 COUNTY OF ELGIN By-Law No. BB-2B "BEING A BY-LAW TO AMEND BY-LAW NO. B6-32. TO CLARIFY PROCEDURE FOR PETITIONS. DELEGATIONS AND COMMUNICATIONS. " WHEREAS Section VI of By-Law No. 86-32 presently pro- vides for the procedure through which petitions, protests etc. are brought to County Council, and WHEREAS it is deemed necessary to amend the said proce- dure. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows; 1. That By-Law No. 86-32, Section VI, entitled ~PETITIONS AND COMMUNICATIONS. be deleted and the following be substituted: VI PETITIONS, DELEGATIONS AND COMMUNICATIONS 1. Every petition. protest, or other written application intended to be presented to the Council, must be legibly written or printed on paper, and signed by at least one -. person, complete with their mailing address and telephone number. 2. Every member presenting any petition, protest, or other written application to the Council, shall examine the same, and shall be answerable that they contain orily relevant or proper matter, and that the same is respectful and temperate in its language; he shall also endorse thereon the name of the applicant and the substance of such application, and sign his name thereto, which endorsement only shall be read by the Clerk, unless a member shall require the reading of the paper, in which case the whole shall be read. 3. All petitions or other written communications received prior to Council on any subject within the cognizance of any Standing Committee shall, on presentation, be referred to the proper Committee by resolution and any matters arising subse- quently shall be referred by the Warden without any motion; and no member shall speak upon, nor shall any debate be allowed on the presentation of any petitions or other com- munications to the Council, or that the said petition or communication complain of some present personal grievance, requiring immediate remedy, the matter contained therein may be brought into immediate discussion and disposed of forth- with. 4. Any person or group of persons, wishing to address County Council, shall be required to make the necessary arrangements through the County Clerk, at least eight (8) days prior to the date of the Council Session. Written briefs shall be provided so that sufficient time will permit distribution to the members of Council, prior to the said Session. 5. A delegation shall be limited to a maximum.~f twenty (20) minutes. 6. The Clerk shall provide all individuals or groups, indi- cating that they wish to address County Council, with a copy of the appropriate section of the Procedural By-Law dealing with delegations. - 2 - 2. That this By-Law become effective upon passing. READ a first time this 18th day of May. 1988. READ a second time this 18th day of May, 1988. READ a third time and finally passed this 18th day of May, 1988. .~j~ ~>4.,...,.. G. C. Leverton, Clerk. /,;:r:;, 1" q:; 4- / W. A. Mar n, Warden. 213 COUNTY OF ELGIN By-Law No. B8-29 "BEING A BY-LAW TO AUTHOR12E THE \;AROEN AND THE CLERK TO SIGN AN AGREEMENT FOR THE PURCHASE OF NATURAL GAS THROUGH GASPURCHASE DIRECT LTD." WHEREAS the Corporation of the Caunty,of Elgin uses natural gas as a means of heating various buildings in the muni- cipalitYt and WHEREAS the purchase of the said natural gas is being offered through GASPURCHASE DIRECT LTD. at a lower unit price in the form of rebate cheques. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. That the Warden and the Clerk are hereby authorized to sign an -Agency Agreement- between the County of Elgin and GasPurchase Direct Ltd., to arrange for a direct purchase of natural gas, for use by the various departments, in buildings under their jurisdiction. READ a first time this 18th day of May, 1988. READ a second time this 18th day of May, 1988. READ a third time and finally passed this 18th day of May, 1988. ~.>4-,..... G. C. Leverton, Clerk. ~~,~ ' W. A. M rty , Warden. COUNTY OF ELGIN By-Law No. BB-30 "A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE MAY SESSION. 19BB. " WHEREAS by Section 9 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of. a municipal corporation are to be exercised by its council, and WHEREAS by Subsection 1 of Section 103 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of every Council are to be exercised by By-Law; and WHEREAS it is deemed expedient that the proceedings of the MuniCipal Council of the corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law. NOW THEREFORE the Municipal council of the Corporation of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the Corporation of. th~ County of Elgin in respect of each recommendation con- tained in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the corporation of the County of Elgin at its meetings held during the May 1988 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 18th day of May, 1988 READ a second time this 18th day of May, 1988. READ a third time and finally passed this 18th day of May, 1988. ~-~. t:. >4t-- G. C. Leverton, Clerk. /A9VT7?~,. ~ " W. A. Mar n, Warden. 215 June Session - First Day Wednesday, the 22nd day of June, 1988 The E~gin County Council met this day at the Administration Bui~ding. at lO~OO A.M., in accordance with adjournment. The Warden in the Chair. ROLL CALL - All members present except: Reeve Pearson Reeve Bradfield (arrived 10:05 A.M.). Moved by Reeve Marr Seconded by Deputy Reeve Campbell THAT the minutes of the May Session 1988 of the Elgin County Council be adopted. - Carried. COMMITTEE COMMUNICATIONS COUNTY GOVERNMENT COMMITTEE 1. Association of Municipalities of Ontario with update on GASAMO. COUNTY ROADS COMMITTEE 1. Warden, County of Essex, with a copy of a letter to the Minister of the Environment, requesting him to co-ordinate a tour for inter- ested Counties in alternates in solid waste management. 2. Min~ster of Transportation acknowledging receipt of our letter and resolution dealing with a request for a development road designa- tion on the Townline between the Townships of South-West Oxford and Bayham and the Town of Aylmer. 3. Warden, County of Kent, with a copy of a letter to the Ministry of Transportation expressing appreciation for the attention given to the brief forwarded by the Wardens of Southwestern Ontario. 4. Ministry of Transportation with copy of Memo No. 88-09 re: Sub- sidy and Tendering - April 20, 1988 Provincial Tax Changes. 5. Ontario Good Roads Association with copy of a letter to the Provincial Treasurer with comments on the recent Provincial Budget. 6. County of Simcoe, Area Municipalities Waste Management Steering Committee, with copy of a resolution requesting legislation, by the Ministry of the Environment, to support the establishing of a Board of Management, by those municipalities that have completed a Solid Waste Management Master Plan. 7. Minister of Consumer and Commercial Relations with copy of the .Summary of Findings on the Siting of Propane and Natural Gas Trans- portation Fuel Facilities.. 8. Ontario Municipal Board advising of the requirements under the Notices of Arbitration served on the County re: the Tate's Bridge closure. 9. Townsbip of Yarmouth with notice that Mr. John Spriet will be present at the lanewayat the back_of Charles Ferguson's Farm, on County Road #45, at 9:30 A.M., Wednesday, June 15th, 1988 re1 the M.H. Penhale Drain. 10. Ministry of Transportation with Memo No. 88-10 re: National Transportation Agency Schedule of Fees for Railway Board Order Works. 11. Notice of a Court of Revision, set for July 11, 1988 re: drainage works - Part Lots 10 and 11, Concession 8, Yarmouth. 6 - 2 - PROPERTY COMMITTEE 1. Copy of Public Inspection Panel Report with section dealing with Registry Office. ~ 1. Bank of Montreal with notice of loan interest change in the prime interest rate, effective June 3rd, 1988, increased by 1/2% to 10 3/4%. 2. Wilfrid Laurier university advising that the winners of the Elgin County Scholarships were: Michael STOVER R. R. n, Aylmer Kurt LOHRUM Wallace town. J. Provincial-Municipal Social Services Review with list of dates and locations for Consultation Meetings. 4. Ministry of Transportation with invitation to attend -Awareness 8S- in the Scarborough Town Centre, June 1st-4th, 1988. S. County of Wellington with resolution asking that the .Spouse In The House- legislation be repealed. 6. Family & Children's Services of St. Thomas and Elgin with ~lloca- tion of Children In Care and financial statement for the month of ~pril 1988. 7. Ontario Municipal Board with approval for up to $1,000,000 expenditure reI renovations to the County Administration Building. 8. Ministry of Culture and Communications advising of a 1988 Orientation Seminar, Designating Property Grant Program, Preserving Ontario's Architecture, in London June 22nd, 1988. 9. St. Thomas-Elgin General Hospital with notice of the annual meeting of the members on June 8th, 1988. 10. Ontario Hydro with dates and locations of Public Information Centres reI preliminary corridors for additional bulk transmission facilities in Southwest Ontario. 11. Family & Children's Services of St. Thomas and Elgin with Alloca- tion of Children In Care and financial statement for the month of May 1988. Moved by Reeve FOrd Seconded by Reeve Stewart THAT the disposition of the Communications mailed previously, and those presented today, be approved as follows: County Government Committee - #1 Filed - #1-11 inclusive County Roads- Committee - #1-11 inclusive County Council - #1-10 Property Committee - #1 inclusive. - Carried. EMPLOYEE PRESENTATIONS The following employees received Certificates of Merit presented by the Chairman of the Committee and the Warden and also a letter of recognition from Marietta Roberts, M.P.P., presented on her behalf, by Reeve Lavereau: LIBRARY Catherine M. BishOp - 15 years Elgin A. Wells - 20 years ELGIN MANOR TERRACE LODGE Erika Lang - 10 years Willard G. Shackleton - 10 years ROADS Frederick J. Boyes Absent - Margaretha Dyok - 15 years Leslie W. Giles - 20 years - 10 years CLERK-TREASURER'S George C. Leverton - 20 years. 217 - 3 - County Council, June Session, 1988 The following representatives of Peat Harwick Management Consultants were in attendance as previously arranged - Mr. Robert Bell; Mrs. Sheila Botting: Mr. John Wilns, Architect. They presented an overhead presentation with respect to their study of Senior Citizens' Services. The presentation reviewed the results and recommendations that they would make with respect to services for Senior Citizens for today and into the 21st century. A copy of the report is to be made available to all of County Council for review during the summer months. Moved by Deputy Reeve DeKraker Seconded by Reeve Emerson That we do now adjourn (11:26 A.M.) to meet again on June 22nd. 1988 at 1:30 P.M. - Carried. Council re-convened at 1:39 P.M. FIRST REPORT - COUNTY GOVERNMENT COMMITTEE (maned) Moved by Reeve Black Seconded by Reeve Fischer That the First Report of the County Government Committee be adopted. - Carried. FIRST REPORT - COUNTY LIBRARY COMMITTEE (mailed) Moved by Deputy Reeve Wake ling Seconded by Deputy Reeve Mil~an That the First Report of the County Library Committee be'adopted. Carried. A copy of the Crossman Study on Libraries was given to each member of Council for review during the summer months. FIRST REPORT - COUNTY ROADS COMMITTEE (mailed) Moved by Reeve Stewart Seconded by Reeve Lavereau That the First Report of the County Roads Committee be adopted. - Carried. SECOND REPORT - COUNTY ROADS COMMITTEE (mailed) Moved by Reeve Stewart Seconded by Reeve Perovich That the Second Report of the County Roads Committee be adopted. - Carried. THIRD REPORT - COUNTY ROADS COMMITTEE (mailed) Moved by Reeve Stewart Seconded by Reeve Neukamm That the Third Report of the County Roads Committee be adopted. - Carried. FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE (mailed) Moved by Reeve Ford Seconded by Deputy Reeve DeKraker That the First Report of the Homes for Senior Citizens Committee be adopted. - Carried. - 4 - FIRST REPORT - PERSONNEL COMMITTEE (mai~edl Moved by Reeve Neukamm Seconded by Reeve Stewart That the First Report of the PersonneL Committee be adopted. - Carried. FIRST REPORT - PROPERTY COMMITTEE (maiLed) Moved by Reeve Hodgson Seconded by Deputy Reeve CampbeLL That the First Report of the Property Committee be adopted. - Carried. The Treasurer's Report on Receipts and Expenditures was mailed previ- ously to members of Council. Moved by Reeve Willsey Seconded by Reeve Neukarnm That the Treasurer's Report be accepted and printed in the proceed- ings. - Carried. The TreaSurer1s Statement on Remuneration and Expenses for the members of Elgin County Council to May 20th, 1988 was mailed to Council prior to this Session. Moved by Reeve Marr Seconded by Deputy Reeve van Kasteren That the Treasurer's Statement on Remuneration and Expenses for the members of the Elgin County Council to May 20th, 1988 be accepted and printed in the proceedings. - Carried. The Treasurer's Statement on Remuneration and Expenses to May 20th, 1988 for appointees to the St. Thomas Suburban Roads Commission and members of the Land Division Committee was mailed preViously. Moved by Reeve Lavereau Seconded by Deputy Reeve Lyle That the Treasurer's Statement on Remuneration and Bxpenses to May 20th, 1988 for appointees to the St. Thomas Suburban Roads Commission and Members of the Land Division Committee be accepted and printed in the proceedings. - Carried. Moved by Deputy Reeve Schaper Seconded by Reeve Perovich That we request the Ministry of Transportation of Ontario to sign Elgin County Roads at King's Highways as follows: (al Elgin County Road 145 at Highway 13 (South only) (b) Elgin County Road #48 at Highway 173 (both directions) (cl Elgin County Road '48 at Highway 174 (both directions) (d) Elgin County Road #18 at Highway 14 (West only). Using in all cases the County Road Number only. That this resolution be forwarded to the Ministry of Transportation of Ontario, London Region. - Carried. 219 _ 5 - County Council, June Session, 1988 Moved by Deputy Reeve Millman Seconded by Deputy Reeve Chute That the Province of Ontario be requested .to provide financial relief for municipalities for 1988 from increased taxes from the Province of Ontario after Municipal Tax Levies were set and Ministry of Transpor- tation of Ontario subsidies were allocated. We feel that it is unfair that municip~ities are not granted the same relief from Provincial Tax Increases as contractors have been for pre April 20, 1988 contracts and commitments. That a copy of this resolution be forwarded to the Minister of Transportation of Ontario; Treasurer of Ontario: Ms. Marietta Roberts, M.P.P.; and the Ontario Good Roads Association. - Carried. Moved by Deputy Reeve Wakeling Seconded by Deputy Reeve OeKraker 1. That all cheques of the corporation drawn on its General account be signed on its behalf by G. C. Leverton, Clerk-Treasurer or R. M. Daniel, Deputy Clerk-Treasurer. 2. That G. C. Leverton, Clerk-Treasurer ~r R. M. Daniel, Deputy Clerk-Treasurer of the Corporation be and are hereby authorized for and on behalf of the corporation to negotiate with, deposit with or transfer to the Bank of Montreal (but for credit of the said Corpora- tion account only) all or any Bills of Exchange, Promissory Notes, Cheques and Orders for the payment of money and other negotiable paper, and for the said purpose to endorse the same or any of them on behalf of the said Corporation, either in writing or by rubber stamp. 3. That G. C. Leverton, Clerk-Treasurer or R. M. Daniel, Deputy Clerk-Treasurer be and are hereby authorized for and on behalf of the said Corporation from time to time to arrange, settle, balance and certify all books and accounts between the said Corporation and the Bank: and to receive all paid cheques and vouchers, unpaid and unac- cepted bills of exchange and other negotiable instruments. 4. That G. C. Leverton, Clerk-Treasurer or R. M. Daniel, Deputy Clerk-Treasurer be and are hereby authorized for and on behalf of the said Corporation to obtain delivery from the said Bank of all or any stocks, bonds and other securities held by the said Bank in safekeep- ing or otherwise for the account of the corporation and to give va~id and binding receipts therefore. 5. That this resolution be communicated to the said Bank and remain in force unti1 written notice to the contrary shall have been given to the Manager for the time being at the Branch of the Bank at which the account of the said corporation is kept and receipt of such notice du~y acknowledged in writing. . - Carried. COUNCIL COMMUNICATIONS 1. Mike Breaugh, M.P.P., Oshawa, New Democratic Party, with copy of a reso1ution to not a1low changes in the method of election or in the composition of muniCipal councilor school boards after January 15th of an election year. 2. Solicitor General with response to the County's letter re~ the issue of temporary absence passes under ~ieutenarit Governor warrants. 3. Secretary of the Cabinet acknowledging receipt of Council's reso- lution re~ abi1ity of individuals to acquire temporary absence passes while being held under a Lieutenant Governor's Warrant. 4. Marietta Roberts with a copy of the Task Force's Terms of Refer- ence for Council's consideration which is to analyse use of Medical Services. 5. Goulais River Disaster Relief Committee with request for financial assistance. o - 6 - COUNCIL COMMUNICATIONS - continued 6. Andrew S. Brandt, M.P.P., aCknowledging the resolution re: tempo- rary absence passes whi1e being held under a Lieutenant Governor's Warrant and uging that Council continue to pressure the government. 7. Association of Municipalities of Ontario with information on the 1988 County and ~egional Section Conference, October 2-5, 1988 and requst for voting delegates. 8. Elgin East Women's Institute nominating Mrs. Margret Stewart to replace Miss Edith Goldthorpe for 1988 and 1989 on the Elgin County pioneer Museum Board. 9. Elgin Tourist Association with request for advances on grant as follows: Now September 19 8a December 1988 $4,500 2,250 2,250 $9,000 10. Public Works Canada requesting concerns, issues and/or comments ce: Federal realty within the County. Moved by Deputy Reeve Campbell Seconded by Reeve Purcell That the following be the voting delegates to the 1988 County and Regional Section of A.M.a. Annual Meeting and Conference in Gue~ph, October 2nd-5th, 19881 Ifarden Martyn Reeve Black Reeve Perovich. Reeve Hodgson Reeve Neukamm - Carried. Moved by Deputy Reeve van Kasteren Seconded by Deputy Reeve Schaper That Mrs. Margret Stewart be appointed to the Board of the Elgin County Pioneer Museum, to replace Hiss Edith Goldthorpe for the bal- ance of 1988 and until December 31st, 1989, as representative of the &lginEast Women's Institute. - Carried. Moved by Reeve Fischer Seconded by Reeve Bradfield That the request from the Elgin Tourist Association to receive their 1988 grant in the following instal1mentst Now September 1988 December 1988 $4,500 2,250 2.250 $9,000 be granted. - Carried. Moved by Reeve Emerson Seconded by Reeve Stew~ That Council Communications numbered I, 2, 3, 4, 5, 6 and 10 be filed. - Carried. Moved by Deputy Reeve Lyle Seconded by Reeve Lavereau That we go into a Committee Of The Whole. - Carried. 221 - 7 - County Council, June Session, 1988 Warden Martyn appointed Reeve Purcell as Chairman. The Committee rose without reporting. Moved by Deputy Reeve van Kasteren Seconded by Deputy Reeve Schaper That we do now adjourn {3:38 P.M.) to meet again at 4:00 P.M. June 22, 1988. - Carried. Council re-convened at 4:24 P.M. ROLL CALL - All members present except: Reeve Marr Reeve Pearson Reeve McCann. SECOND REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE The Second Report of the Homes for Senior Citizens Committee was presented by Reeve Ford and adopted on mo~ion of Reeve Ford and Reeve Perovich. FOURTH REPORT - COUNTY ROADS COMMITTEE The Fourth Report of the County Roads Committee was presented by Reeve Stewart and adopted on motion of Reeve Stewart and Reeve Emerson. Moved by Deputy Reeve M1~1man Seconded by Deputy Reeve Wakeling That the reso~ution from the Elgin County Board of Education re; day passes for persons being held under a Lieutenant Governor's Warrant, be endorsed and copies be forwarded to the same individuals as the resolution passed at the April Session 1988. - Carried. Moved by Deputy Reeve van Kasteren Seconded by Reeve Emerson That By-Law No. 88-31 .A By-Law to Authorize the Expropriation of Land for the Purpose of Widening and Improving County Roads. be read a first time. - Carried. Moved by Reeve Emerson Seconded by Deputy Reeve SChaper That By-Law No. 88-31 be read a second time. - Carried. Moved by Deputy Reeve Schaper Seconded by Reeve Emerson That By-Law No. 88-31 be read a third time and finally passed. - Carried. Moved by Reeve HOdgson Seconded by Deputy Reeve SChaper That By-Law No. 88-32 .Authorizing Speed Limits. be read a first time. - Carried. 2 - 8 - Moved by Reeve Emerson Seconded by Deputy Reeve Schaper That By-Law No. 88-32 be read a second time. - Carried. Moved by Deputy Reeve Schaper Seconded by Reeve Hodgson That By-Law No. 88-32 be read a third time and finally passed. - Carried. Moved by Reeve Black Seconded by Reeve Bradfield That By-Law No. 88-33 .Author~zing Speed Limits. be read a first time. - Carried. Moved by Deputy Reeve Mezenberg Seconded by Reeve Perovich That By-Law No. 88-33 be read a second time. - Carried. Moved by Reeve Perovich Seconded by Reeve Bradfield That By-Law No. 88-33 be read a third time and finally passed. - Carried. Moved by Reeve Willsey Seconded by Reeve Fischer That By-Law No. 88-34 -Being a By-Law to Authorize the Warden and the Clerk to Sign a Deed to Convey Land in the Township of Yarmouth to Mr. Donald Roderick Ferguson- be read a first time. - Carried. Moved by Deputy Reeve Mil~an Seconded by Reeve Willsey That By-Law No. 88-24 be read a second time. - Carried. Moved by Reeve Fischer Seconded by Reeve Lavereau That By-Law No. 88-34 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Mil~n Seconded by Deputy Reeve Chute That By-Law No. 88-35 -Being a By-Law to Authorize the Closing of a Bridge Over a Portion of the Thames River Between the TownShip of Dunwich, in the County of Elgin, and the Township of Ekfrid, in the County of Middlesex, More Commonly Referred to as 'Tates Bridge'- be read a first time.. - Carried. Moved by Deputy Reeve OeKraker Seconded by Deputy Reeve Chute That By-Law No. 88-35 be read a second time. - Carried. 223 - 9 - County Council, June Session, 1988 Moved by Reeve Lavereau Seconded by Deputy Reeve DeKraker That By-Law no. 88-35 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Lyle Seconded by Deputy Reeve DeKraker That By-Law No. 88-36 -Being a By-Law to Authorize the Warden and Clerk to Sign a Lease with the Ontario English Catholic Teachers' Association and the Ontario Public School Teachers' Federation- be read a first time. - Carried. Moved by Reeve Stewart Seconded by Reeve Purcell That By-Law No. 88-36 be read a second time. - Carried. Moved by Reeve Emerson Seconded by Reeve Bradfield That By-taw No. 88-36 be read a third time and finally passed. - Carried. Moved by Reeve Stewart Seconded by Reeve Emerson That By-Law No. 88-37 -A By-Law to Confirm Proceedings of the Munici- pal Council of the Corporation of the County of Elgin at the June Session, 1988- be read a first time. - Carried. Moved by Reeve Purcell Seconded by Reeve Emerson That By-Law No. 88-37 be read a second time. - Carried. Moved by Reeve Purcell Seconded by Reeve Stewart That By-Law No. 88-37 be read a third time and finally passed. - Carried. Moved by Reeve Hodgson Seconded by Reeve Purcell That we do now adjourn (4t39 P.M.) to meet again on July 27th, 1988 at 9130 A.M. - Carried. ~.....:-< ~.-v' G. C. Leverton, Clerk. W.--A. Martyn, Warden. 4 COUNTY GOVERNMENT COMMITTEE REPORT June Session, 1988 FIRST REPORT To the Warden and Members of the Elgin County Council, The County Government Committee reports as follOws; 1. That the quotation of Daytun Inc. be accepted for supplying the following FACSIMILE MACHINE for use of all County departments and that it be obtained on a lease-purchase basis: KONICA 400 FACSIMILE TRANSCEIVER (Purchase Price $3,795.00) Lease _ 5119.00 per month for 36 months. 2. The question of the purchase of a small computer instead of a word processor for use in the Clerk's Office has been investigated. It is apparent that the computer will do more and varied functions, but it will not act in the same capacity as the word processor and typewriter which is needed. It is again recommended that the Canon AP400 typewriter and vp2000 Word Processor at S4.550 be p~rchased from I.E.S. Business Products Inc. 3. That the convention po1icy be amended to provide for the follow- ing: 1. Attendance at any out of Province conventions be limited to the Warden. Chairman of the Committee and the Department Head or designate under whose jurisdiction the function falls. 2. In the event a Councillor wishes to attend an out of Province convention. he/she be allowed to do so, but it will count as two con- ventions and he/she may not attend any others for the County. 4. That Council pass a resolution to update the signing authorities for the Bank of Montrea1. s. That Correspondence #1 be filed. 5. Since hospitals receive grants from the Province equal to two- thirds of approved capital project costs and some public support through a canvass is appropriate. the following guidelines are suggested in assessing requests for capital funding assistance: Assistance should not exceed 15% of approved capital project costs. This amount shou1d be further reduced by the percentage of patients from outside Elgin County using the hospital as it bears to the total hospita1 patient load. Total capital assistance to all hospitals should not exceed S5.00 per capita of Elgin's population in any year or $200,000.00. Funds should only be paid over to the hospital as the project pro- gresses. If requests exceed the maximum amount in any year Council will reduce the amounts payable on a pro rata or percentage basis. Council will determine the term of years over which a grant may be payable. The guidelines should be reviewed periodically. ALL of which is respectfully submitted. ilpff)-~) c. I. Black, # Chairman/.jId Jr;4 225 LIBRARY COMMITTEE REPORT June Session 1988 FmST REPO I{T To the Warden and Members of Elgin County Council, The Library Committee reports as follows: 1. That the North Yarmouth Historical Society be granted permission to display photographic plates at the 1988 Steam Show. 2. That Mr. Wells be authorized< to apply for the balance of the grant to pay Cor the Elgin County Library Study released May 24th, 1988, and that the five copies of the report be sent to the Ministry as required by the completion oC the project report. ALL of which is respectfully submitted. MI14 JUN 22 1988 6 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT JUNE SESSION 1988 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD COMMITTEE ~EPORTS AS FOllOWS: I. Topsoiling and trilJ'!ll\ing work. have been completed on Road #45, Kettle Creek Culverts. Seeding, guide rail WOfk. and drainage are being rapidly completed. 2. Work is underway for the rehabilitation of the Talbot Cre~k Culverts at Port Talbot on County Road 1#16 in Ounwich Township. We expect the worK will take approximately three (3) months. ,3. Culvert extensions have been completed a~ the Lindsay Culvert on County Road #29 in Yarmouth Township. 4. The tender of Walmsley Bros. Limited of London at $593.309.25 (including Provincial and Federal Sales Taxes) has been accepted for paving at various locations in the County of Elgin and for worle. chargeable to the Township of Southwold ($67,800.00). Worle. includes resurfacing on County Road H20 south of Fingal. County Road 1#52 east and west of Springfield, patChing at various locations, County Road 1#22 top coat of asphalt on worle. completed last year and a base coat for worle. to be done this year. 5. The Engineer has been authorized to proceed with a public meeting as reqllin~,l uy Lhl" Milli',LI"Y ,,1 1IH! Envirolllllenl f'I~'Ji.lrdil1Y lIn.~ t.ol1<"tr.uctiOll of County Road 1#30 from County Road 1#48 to the Middlesex County boundary. This meeting wlll be held at the Kettle Creek Conservation Authority office on County Road 1#30 on June 20, 1988 (P.M. and evening). WE RECOMMEND: I. That the County Road Inspection be held for East Elgin on Monday. June 27. 1988 leaving the County buildings at 9:00 a.m. 2. That in response to a request from the Ontario Good Roads Association. a resolution be passed requesting the Province of Ontario to provide financial relief for municipalities for 19BB from increased taxes from the Province of Ontario after municipal tax levies were set by Continued. . 227 COUNTY OF ELGIN ROAD COMMITTEE. FIRST REPORT - JUNf SFssrnN 1988 PAGE 2. 2. Continued.. . the Ministry of Transportation of Ontario and subsidies were allocated. In this sense. we feel it unfair for the municipalities to not have the sam~ relief from Provincial tax increases as have been granted contractors for pre April 20, 1988 contracts and commitments. All OF WHICH IS RESPECTFULLY SUBMrTTED )z",-'{~A~ CHA I RMAN . r:f??nAL};.{,/... . ~.'v'7'--:r;'~'''''-~'- JUN 22 !l8e :- ;"".~;>'."';''--''..:.: 8 COUNTY OF ELGIN ROAD COMM!TTEE SECOND REPORT JUNE SESSION 1988 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD COMMITTEE REPORTS AS FOLLOWS: I. We have accepted the tender of Case Power and- Equipment Limited, Lambetll. Ontario for a Case W20C Loader at their tendered price of $49.487.50 (plus Provincial Sales Tax) with the County'S John Deere 5448 Loader as a trade-in. We have also accepted the tender of Case Power and Equipment limited, Lambeth, Ontario for a Case 850C Bulldozer at their tendered price of $56.014.50 (including Provincial Sales Tax) with the Count yes T07 8u 11 dozer as a trade- in. Both machines have oeen received. 2. We have re{!uE,lslcd Lhat Golder Associates of London (soil consultants) give us an opinion as to the methods that could be used and costs involved to stabilize St. Joseph Street hill (Road 1#23) in Port Stanley. WE RECOMMEND: I. That a resolution be passed requesting tl-tat t~e Ministry of Transportation of Ontario sign County roads at King's Higllways as fo[low~: lal County Road #45 at Higllway 1#3 (south only). Ibl County Road 1148 at Highway 1#73 (both directions). 101 County Road #48 at Highway 1#74 (both directions). Idl County P~ad UlS at Highway U4 (west only). USing in ail cases the County road number only. 2. That a by-law be passed authorizing the Warden and Clerk to sign a deed to Mr. Donald Roderick Ferguson for Part III. Reference Plan IIR-3339, Part of lot 22, Concession VI, Township of Yarmouth. This land is no longer required by the County of Elgin for road allowance purposes (County Road #36). Mr. Ferguson is to pay all legal costs involved and also pay the County of Elgin $2.000.00 per acre ($588.00) for the land.. 3. That a by-law b~ rh1<:sed re'itricting tll(' Slle!?ll on St. GE'm'9'-. ';treet (County Road 1#26) from the St. Thomas City limits to 229 COUNTY OF ELGIN ROAD COMMlTTEE SECONn RFPORT _ JUNE SESSION 1988 r~GE 2. Wellington Road to 50 kilometers per hour. The present speed limit IS 60 kilometers per hour and a petition has been received from a number of residents to reduce the speed limit. The Road Committee felt that the speed limit should be reduced to 50 kilometers per hour to be consistent with the speed limit on St. George Street in the City of St. Thomas. 4. That County Council advise the National Transportation Agency that with regard to the CSX Incorporated application to abandon the Lake Erie and Detroit River Railway and the C$X Incorporated line from Mile Post 102.8 in West Laroe to Mile Post 126.8 in St. Thomas that the County of Elgin wi 11 require the followin,g conditions be met with regard to railroad crossings on County roads. (a) That all crossings be repaired after the removal of railway ties, etc., to the satisfaction of the County of Elqin. (b) That. the drainage ilt these crossings be to the satisfaction of the County of Elgin. The drainage. to be continued using the present system of culverts or by open ditches as decided by the County Engineer witll illl worK beinq at the p.xoense of the CSX Incorporated. (cl That al [ cost.e; involved for the relocation of signals where required by the National Transportation Agency be borne by the l.:SX 111l..:orporaL~d. (d) That where land is required by the County to widen the County road ill any crossing ~he land be transferred to the County of Elgin witflotlt cost. ~ntess the riliIrQad right-of-way is transferred by CSX Incorporated to a local munic:ipal1ty. 5. That we advise the National Trilnsportation Agency with regard to the appl ication of the CSX Incorporated to abandon portions of their line from Mile Post 102.8 West Lorne, westerly: We require that the followinq conditions be m:'!t ~/itt'J r~qard to tile crossings of County roads: {ill .lh;lt;;1 i. crossinqs ?""! rCfl<lired after th!"' rr:mo'l~J of l"'1!lway ties, etc. to the satisfaction of t"le County of Elgin. Continued o COUNTY OF ELGIN IWM COMMIHEE. SECOND REPORT - JUNE ~~~~N 1988 PAGE 3. 5. (0) lhat the drainil(je at these crossings be to the satisfaction of tile County of Elgin. TIle drainage to be continued using the present system of cui vert$ or by open cti tches as decided by the County ~ngjneer wlt~ aU work being if~ the expen';!' of the CSX Incorporated. (c) That all costs involved for the relocation of signals where required by the National Transportation Agency be borne by tile CSX Incorporated. (d) That where land is required by the County to widen the County road at any crossing the land be transferredto the County of Elgin without cost, unless the railroad right-oF-way is transferred by CsX Ii!c'Jrporated to a local municipality. 5. That we advise the Coun~y of Kent of our position with regard to the crossing of CSX Incorporated on County Road 1#4 at the Elgin-Kent Townline. 7. That we proceed with the building of a new Middlemiss Bridge and call tenders as soon as possible for its construction. 8. That we advise the County of Middlesex that if necessary we are agreeahle to carryinq the cost of financinq the enginp.~rin~ costs incurred in 1988 that are tn excess of the $40,000 I)ud~('ted by the County of Middlesex until January of 1989. 9. That we advise the County of ~I,idd]esex that we are agreeable, if necessary. to carrying the cost of financing of any Construction done prior to March lst 1989 until that date. 10. That the County of Elgin Road Committee he iluthorized to meet with the County of Middlesex Road COlllllittee as necessary to conclude an agreement wit.h lhNn for the construction <If I.M MiddIClnis:: Bridge and present Lhe saine to County Council for ratification. II. That an dlllll iC.llion be made to the Ontario Municipal Board for the construction of the Middlemiss Bridge for the expense to th~ county of Elgin in builQing the bridge that will be incurred beyond the present term of county counclt. We have been i1dvised by our l;oqsultant. Par~er COflsultqots. tt!4t they expect to forward detailed plans to the M~nistry of Transporta.t.lpR Continued. . . . 231 COUNTY OF ELGIN RUAD CUMMIl1EE SECOND REPORT - JUNE SESSION-198B PAGE 4. of Ontario for approval by mld-Ju~~ for tile I1lddJemiss Bridge. It is hoped that the Ministry's approval will be fQrthcoming sa that a tender can be called early In September and a contract let shortly thereafter. This would allow the contractor to do some pile driving, concrete footing and pier construction in the fall and winter if he so desires. The Contractor would also De able to order and have fabricated the structural steel re!!uired for the main bridqe girders. It is honed that by letting d contract as soon as POtSible that traffic mll;l'lt be able to USE' the bridge by late 1989. If the contract is not let unti I the Spring of 1989 there is very little chance of the bridge being ready until late 1990. Parker Consultants in conjunction with Golder Associates (soil consultants) have been authorized to obtain prices for the drivlng of a test pile with work to start as soon as possible. It is hoped that modifications can be made to the footing design and substantial savings can be made. As the piles are of a friction type the Consulting Engi-neers are unable to calculate the capacity th~t tl'j~ niles will be able to carry without driving and loading a test pile. ALL OF WHICH IS RESPECTFUllY SUBMITTED ~y ft:;;,:D .CllAJRMIIN Ai~+ JUN 2219118 2 COUNTY OF ELGIN ROAD COMMITTEE THIRD REPORT JUNE SESSION 1988 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD COMMITTEE REPORTS AS FOllOWS: WE RECOMMEND: I. That a by-law be passed to empower the County of Elgin to make an application to the Ontario Municipal Board under Section 284, Subsection 10 and 11 of the Municipal Act asking that the Ontario Municipal Boara relieve the County of Elgin of its obI igations to rebuild the Tates Bridge in lot 7, Concession 'A' of the Broken Front. Township of Ounwich. We have advised the County of Middlesex that the Elgin County Road COlllllittee has made this recommendation to County Council. we have dlso advised the County of Middlesex that we are orepared to proceed with one lawyer to represent both Counties at any Ontario Municipal Board Hearing into the closure of this bridge. We have instructed our solicitor. Mr. M. J. Hennessey to make initial representations to the Ontario Municipal Board with regard to notices of arbitration that have been filed with the Ontario Municipal Boal'u by Five residents of Elgin and Middlesex Countres claiming damages due to the closure of the bridge. Before any action can be taken by the Ontario Municipal Board with regard to the Coun~y af Elgin's application a similar aopl ication must be made by the County of M,qdlesex Counci I. ALL OF WHICH IS RESPECTFULLY SUBMITTED ~-l;--'./L -"'~~ CHAIRMAN ;<J!JI/i14 JUN 221988 233 HC~ES fOR SENIOR CITIZENS_Cv~~ITTEE REPORT June Session 1988 FIRST REPORT To the Warden and Members of the Elgin County Council, The f.C"ES for Senior Citizens Committee reports as follows: 1. THAT the Director be authorized to make the necessary arrangements to prcceed with the installation of the FAX machine. ALL of which is respectfully submitted. ----i-~~ ~.J A. K. Ford, Chairman ~4 JUN22!llll PERSONNEL COMMITTEE REPORT June Session, 1988 FIRST REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as fol~ows: 1. That the Clerk be directed to make up a boo~et for each of the non-union groupS to outline the benefits and working conditions which pertain to them. It is proposed that a copy be given to each new employee at the time of hiring and to the existing staff. 2. That the Roads Department be authorized to hire a -Technical Engineer- to replace Mr. Ray Collard and the Personnel Committee be empowered to evaluate the position based on the duties set forth for it, prior to advertising. ALL of which is respectfully submitted. .e:::.F<~~~-- ~ E. Neukamm. Chairman. ~/4=4- JUN 22 l!liIIi 235 PROPERTY COMMITTEE REPORT June Session, 1988 FIRST REPORT To the Warden and Members of the Elgin County Council, The Property Committee reports as follows: 1. That we recommend that the Property Committee be authorized to renovate the second floor to accommodate two new tenants. 2. That the Warden and the Clerk be authorized to sign a five-year lease with the Ontario English Catholic Teachers' Association and the Ontario Public School Teachers' Federation at $10.00 per square foot for 540 square feet. 3. That a pOlicy of allowing a 5% discount on the rental be given if the full one year's rental is paid in advance. 4. That the Public Inspection panel<Report (Correspondence ~1) be filed. S. That in the event tenants for any portion of the County Administration Building are obtained, the Property Committee-be empowered to proceed with the necessary work to accommodate them. ALL of which is respectfully submitted. L /. 12.. / ,/' //~?-~ fi14 Hodgson. J. W. chairma~ JUN za 1988 6 COIlN'I'Y TREASURER'!'; REPORT June Session, 1988 To the warden and Members af the Elgin County Council, I beg to submit the following statement of Revenue and Expenditure for the period January 1st to May 31st, 1988. (This statement reflects accrual adjustments, made by our auditor for items paid or received in 1988 which pertained to the year 1987); ~ Employee Deductions workers' Compensation - (Pre-Levy) County Rates Interest Received County Roads Library ~ Revenue Court House - Revenue from Sale Miscellaneous Revenue Land Division Committee - Revenue Court House and Registry Office Recoveries Recovery of Rentals -Court House Block _ 450 Sunset Drive Welfare Administration Welfare Benefits General support Grant Ontario Unconditional Grant Terrace Lodge Home for the Aged - Budget EXPENDITURE Council Members Administration Administration Buildings - 9 Gladstone Avenue New Administration Building - Capital Renovations New Administration Building - 450 Sunset Drive Court House Maintenance Court House Sale Costs Grants County Roads Children's Aid Society Elgin Manor Home For The Aged - Budget Debenture Debt - Interest Interest On Loans and Capital Borrowing Write-Off of Taxes Agricultural Registry Office Elgin-St. Thomas Health Unit - Budget County Library Land Division Committee Welfare Administration Welfare Benefits Suspense Account St. Thomas Suburban Road Commission Payroll Suspense GENERAL BANK ACCOUNT Balance in Bank and On Hand January 1st, 1988 Receipts Expenditures Balance in Bank and On Hand May 31st. 1988 $ 117,348.14 20,595.34 982.741.02 17,449.79 1,612.057.86 4,086.73 25,000.00 6,310.00 17,195.00 24,547.54 27,009.72 4.958.45 19,352.21 307,508.01 113,956.00 97,550.00 7,933.51 $3 405 599 32 $ 53,899.26 83,279.42 10.018.17 938,306.08 36.404.68 23,694.05 7,832.45 9.363.00 1,865,036.83 53,483.00 62.433.44 13,200.00 39.244.30 989.57 11,366.52 4,278.10 100,349.00 417,703.59 8,949.08 68,815,87 362,849.33 40.47 2.59 &9...:.Q.Q. $4 171 598.80 $ 100.219.09 cr. 8,815,942.44 $8,715.723.35 7,286,919.95 $1 428 803.40 237 - 2 - ELGIN MANOR Balance in Bank and On Hand January 1st, 1988 Receipts s , 1.353,187.62 1,353,187.62 1,474,016.31 S 120 828 69 O{D Expenditures Balance in Sank and On Hand May 31st, 1988 TERRACE LODGE Expenditures Balance in Bank and On Hand May 31st, 1988 s , 661,279.96 661,279.98 758,650.42 $ 97 370.44 010 Balance in Bank and On Hand January 1st, 1988 Receipts ALL of which is respectfully submitted. ~-<....o< - ,. < ~ G~ C. Leverton, County Clerk and Treasurer. ~4 JUN 22 1988 '8 TREASURE~'~ STATEMENT ON REMUNERATION AND EXPENSES June Session, 1988 To the Warden and Members of the Elgin County Council, I beg to submit the following itemized statement of the remuneration, mileage and expenses, paid to each Member of Elgin County Council, during the calendar year ending May 20th, 198a~ ~ Remuneration and Milea~e Council, Committee and Outside Boards + Conventions ~ Black, C. I. Bradfield, R. T. Campbell. J. D. Chute, D. V. DeKraker, A. J. Emerson, K. C. Fischer. J. Ford, A. K. Hodgson, J. W. Lavereau, R. J. Lyle, H. F. Marr, E. H. Martyn, W. A. Mezenberg, H. J. Millman, M. L. McCann, J. A. Neukarnm. E. Pearson, O. H. Perovich, D. Purcell, R. F. Schaper, K. M. Stewart. M. H. van Kasteren, A. J. Wakeling, J. L. Willsey, C. R. By-Law No. 82-50 By-Law No. 87-42 By-Law No. 87-47 * By-Law No. 87-48 By-Law No. 87-32 S 2,127.27 1,093.02 1,929.76 2,804.12 1,571.06 1,392.93 2,928.35 2,980.88 1,942.72 1,569.20 2,397.41 1,544.02 11,754.63 3,364.49 2,852.44 790.41 3,756.13 1,735.15 3,328.29 1,886.96 1,166.51 2,610.76 1,861.88 1,823.26 2,183.05 TOTAL S 2,127.27 1,093.02 1,929.76 2,804.12 1,571.06 1,392.93 2,153.87 2,980.88 1,942.72 1,569.20 1,622.93 1,544.02 * 9,177.92 1,820.53 2,852.44 790.41 3,166.65 1,735.15 2,558.81 1,886.96 1,166.51 2,610.76 1,861.88 1,823.26 2,183.05 (1) 774.48 ( 1) 774.48 (2) 2,576.71 (2) 1,543.96 (1) 589.48 (1) 769.48 S56, 366.11 (8) S 7,028.59 S 63,394.70 ( ) indicates number of conventions attended ALL of which is respectfully submitted. ~~ G. C. Leverton, count:;rrisu1i\4 + Convention amounts include all payments made to May 20th, 1988 Warden's Convention amount includes ,Hospitality Suite Expenses 239 TREASURER'S STATEMENT ON REMUNERATION AND EXPENSES June Session, 1988 To the Warden and Members of the Elgin County Council, I beg to submit the following itemized statement of the remuneration, mileage and expenses, paid to persons appointed to outside boards, during the calendar year ending May 20th, 1988 as authorized by the following By-Laws: ~ By-Law No. 87-42 Auckland, A. W. By-Law No. 82-50 By-Law No. 85-61 By-Law No. 87-56 Benner, M. C. Carroll, L. R. Littlejohn. A. B. McKinlay, J. v. Tufford, N. G. Appointed To St. Thomas Suburban Roads Commission Land Division Committee TOTAL Remuneration and Mileaqe Conventions Total s 87.50 ~ s~s 993.72 993.72 720.14 720.14 826.68 826.68 1,128.92 1,128.92 731.70 731. 70 4,401.16 4,401.16 S 4 488.66 S 774 48 S 5.263.14 ALL of which is respectfully submitted. ~ G. C. Leverton, County Treasurer. ~ ~~~ JUN22lll8 o HOMES FOR SENIOR CITIZENSCQMMITTEE REPORT June Session. 1988 SECOND REPORT To the Warden and Members of the Elgin County Council, The Homes for Senior Citizens Committee reports as follows: 1. That County Council accept the concept of the Peat Marwick Study as presented and that the Homes Committee be authorized to prepare a Proposal of Implementation and Funding for consideration by County Council and the Ministry. 2. That our solicitors .Cockburn-Foster- be asked to advise the appropriate parties that due to the results of the recent Homes Study and the non-availability of funding that Council will not be exercising the land option on August 2, 1988. ALL of which is respectfully submitted. cUtJ' :;::;:J. A. K. Ford, Chairman. ~-f- J1IN 22 llIl8 241 (DUNTY OF ELGIN ROAD COMMITTEE FOURTH REPORT JUNE SESSION \988 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD COMMITTEE REPORTS AS FOLLOWS: WE RECOMMEND: I. That a by-law be pas~ed which will in affect ammend By-law No. 86-75 aUlhof'il.illg Llie '..pet'lI limiL of 60 kilometers p(,!r hour (JII CuulILy Road #16 near Elgin Manor. The speed I imit was inadvertentJy omitted qom By-law No. 86-75. 2. That a by-law be passed authortzlng the warden and Clerk to sign land plans widening County roads as follows: (<1) County Road 1#2. Lots 3 to 9. Concession 'A' and Concession V North of 'A'. Township of Ounwich. (b) County Road 1#4, Lots 'A' to '0' and Lots I to 5, Concessions VII and VIII, Township of Aldborough. (c) County Road #45. Lot 34, North Talbot Road East, Township of Southwold. (d) County Road /146, Lot l14, North Talbot Road, Towns/lip of Bayham. (e) County Road U4, Lot 'C', Concession Ill, Township of Ounwich. ALL OF WHICH IS RESPECTFULLY SUBMITTED ~,,~ ~~~AIRMAN ~'14 JUN 22008 COUNTY OF ELGIN By-Law No. 88-31 "A BY-LAW TO AUTHORIZE THE EXPROPRIATION OF LAND FOR THE PURPOSE OF WIDENING AND IMPROVING COUNTY ROADS." WHEREAS under Section 193 of The Municipal Act, being Chapter 302, R.S.O. 1980, the Council of every corporation may pass by-laws for acquiring or expropriating any land required for the purpose of the corporation: and WHEREAS in the exercise of its powers and in perform- ance of its obligations under the Public Transportation and Highway Improvement Act and other statutes. the Corporation of the County of &1g10 finds. or may find, that it is necessary to expropriate lands for widening, improving. protecting from ero- sion, altering or diverting the County Roads shown on Schedule ~A~ as attached. BE IT THEREFORE ENACTED by the Municipal Council of the corporation of the County of Elgin~ 1. That the Warden and the Clerk of the corporation of the County of Elgin be, and are, authorized to sign any and all plans pertaining to land expropriation for County Roads shown on Schedule -A-, and to affix thereto the Seal of the Corporation of the County of Elgin and to register the same in the County of Elgin Registry Office. 2. That the Treasurer be, and is hereby authorized, to pay to the owners of the lands hereby expropriated, such amounts as may be agreed upon as compensation as may be determined by arbi- tration under provisions of the Expropriations Act, being Chapter 148, R.S.O. 1980. READ a first time this 22nd day of June, 1988. READ a second time this 22nd day of June, 1988. READ a third t~e and finally passed this 22nd day of June, 1988. ~-- ........,~ G. C. Leverton, Clerk. 4// ?2:7~ . ... ',. Mart , Warden. l. County Road it2 2. County Road " 3. County Road ". 4. County Road #46 .. County Road 01. 243 SCHEDULE "A" By-Law No. 88-31 Lots 3 to 9, Concession 'A' and Concession V North of 'A', Township of Dunwich. Lots 'A' to '0' and Lots 1 to 5, Concessions VIr and VIII. Township of Aldborough. Lot 34, North Talbot Road East, Township of Southwald. Lot 114, North Talbot Road, Township of Bayham. Lot 'C', Concession III, Township of Dunwich. 4 COUNTY OF ELGIN By-Law No. BB-32 "AUTHORIZING SPEED LIMITS." WHEREAS Subsection 2 of Section 109 of the Highway Traffic Act (R.S.O. 1980, Chapter 198 as amended). authorizes the Council of a municipality by by-law to prescribe a different rate of speed for motor vehicles on a highway or portion of a highway under its jurisdiction than is prescribed in Clause (a) of Subsection 1 of Section 109: and WHEREAS it is deemed expedient that the speed limit for motor vehicles on certain highways in the County of Elgin be decreased. NOW THEREFORE the Municipal council of the Corporation of the County af Elgin enacts as follows: 1. When any highway or portion of highway set out in Schedule ~A., appended hereto. is marked in compliance with the regulations under the Highway Traffic Act the maximum rate of speed thereon shall be the rate of speed prescribed in the Schedule. 2. The penalties provided in Subsection 13 of Section 109 of the Highway Traffic Act shall apply to offences against this by-law. 3. That By-Law No. 86-75 be and the same is hereby repealed. READ a first time this 22nd day of June, 1988. READ a second time this 22nd day of June, 1988. READ a third time and finally passed this 22nd day of June, 1988. ~.-<._-'>"'--../ G. C. Leverton, Clerk. 4'S/?jA'~ ' W. A. arty, War en. 245 SCHEDULE ~A~ By-Law No. 88-32 MAXIMUM RATE OF SPEED - 60 KILOMETRES PER HOUR County Road ~16 in the Township of Southwald being Talbot Road East as shown on Registered Plans 0-1020 and D-1021 from the east limit of the road allowance between Lots 38 and 39, North of Talbot Road East, Southwald Township, to 221 metres east of the west limit of Lot 40, North of Talbot Road East, Township of Southwald, a distance of approximately 610 metres. 6 COUNTY OF ELGIN By-Law No. BB-33 "AUTHORIZING SPEED LIMITS." WHEREAS Subsection 2 of Section 109 of the Highway Traffic Act (R.S.O. 1980, Chapter 198 as amended). authorizes the Council of a municipality by by-law to prescribe a different rate of speed for motor vehicles on a highway or portion of a highway under its jurisdiction than is prescribed in Clause {al of Subsection 1 of Section l09~ and WHEREAS it is deemed expedient that the speed limit for motor vehicles on certain highways in the County of Elgin be decreased. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. When any highway or portion of highway set out in Schedule RAft, appended hereto, is marked in compliance with the regulations under the Highway Traffic Act the maximum rate of speed thereon shall be the rate of speed prescribed in the Schedule. 2. The penalties provided in Subsection 13 of Section 109 of the Highway Traffic Act shall apply to offences against this by-law. 3. That Section 21 of Schedule -A- of By-Law #2477 incon- sistent with this By-Law be and the same is hereby repealed. READ a first time this 22nd day of June, 1988. READ a second time this 22nd day of June, 1988. READ a third time and finally passed this 22nd day of June, 1988. ~)4-..J G. C. Leverton, Cleric.. ~~.,~ W. A. M tyn, Warden. 247 SCHEDULE ~AM By-Law No. 88-33 MAXIMUM RATE OF SPEED - 50 KILOMETRES PER HOUR County Road #26 in the Township of Yarmouth, being the road allowance known as St. George Street, in Lots ~l and #2. Concession IX, Township of Yarmouth, from the east limit of the Southwald-Yarmouth Townline easterly and southerly to the St. Thomas city limit, a distance af 1,377 metres. 8 COUNTY OF ELGIN By-Law No. 88-34 "BEING A BY-LAW TO AUTHORIZE THE WARDEN AND THE CLERK TO SIGN A DEED TO CDNVEY LAND IN THE TOWNSHIP OF YARMOUTH TO MR. DDNALD RODERICK FERGUSON." WHEREAS the Corporation of the County of Elgin did acquire property for the purpose of widening County Road No. 36; and WHEREAS the said widening has been completed and a portion of the property acquired is not needed and is to be sold to Mr. Donald Roderick Ferguson. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. That the Warden and the Clerk are hereby authorized to sign a deed for the following parcel: ALL AND SINGULAR That certain parcel or tract of land and premises situate, lying and being composed of Part of Lot 22, Concession 6, in the Township of Yarmouth, in the County of Elgin, in the Province of Ontario, designated as Part ~l on a Reference Plan deposited in the ~and Registry Office, for the Registry Division of the County of Elgin, as Plan llR-3339. READ a first time this 22nd day of June, 1988. READ a second time this 22nd day of June, 1988. READ a third time and finally passed this 22nd day of June, 1988. ~~ >4-..-./ G. C. Leverton, Clerk. $H ~",~ W. A. M tyn, Warden. 249 COUNTY OF ELGIN By-Law No. BB-35 "BEING A BY-LAW TO AUTHORIZE THE CLOSING OF A BRIDGE OVER A PORTION OF THE THAMES RIVER BETWEEN THE TOWNSHIP OF DUNWICH. IN THE COUNTY OF ELGIN. AND THE TOWNSHIP OF EKFRIO. IN THE COUNTY OF MIDDLESEX. MORE COMMONLY REFERRED TO AS "TATES BRIDGE". " WHEREAS the Corporation jointly with the corporation of the County of Middlesex maintain a Bridge over a portion of the Thames River separating the Township of Dunwich. in the County of Elgin, and the Township of Ekfrid. in the County of Middlesex: and WHEREAS an examination of the said Bridge has indicated that the Bridge is so damaged that it would be necessary to rebuild the Bridge: and , WHEREAS it has been determined that the rebuilding of the Bridge would entail a larger expenditure than would be reasonable, having regard to the use that would be made of the Bridge if it were built. BE IT THEREFORE ENACTED AS FOLLOWS: 1. That the Bridge between the Township of Dunwich on one side of the Thames River and the ToWnship of Ekfrid in the County of Middlesex on the other side, more commonly referred to as -Tates Bridgeft be closed. Z. That the corporation authorizes the Warden and Clerk in consultation with the County Solicitor to make application to The Ontario Municipal Board, if necessary under The Municipal Act, and in particular Sections 284(101 for relief from the obligation to rebuild the Bridge. READ a first time this 22nd day of June, 1988. READ a second time this 22nd day of June, 1988. READ a third time and finally passed this 22nd day of June, 1988. ~ G. C. Leverton, Clerk. ~ ~ g//7t~b/~ /' W. A. ar n, Warden. o COUNTY OF ELGIN By-Law No. BB-36 "BEING A BY-LAW TO AUTHORIZE THE WARDEN AND CLERK TO SIGN A LEASE WITH THE ONTARIO ENGLISH CATHOLIC TEACHERS' ASSOCIATION AND THE ONTARIO PUBLIC SCHOOL TEACHERS' FEDERATION." WHEREAS the corporation of the County of Elgin wishes to lease unused space in their new Administration Building at 450 Sunset Drive, St. Thomas: and WHEREAS The Ontario English Catholic Teachers' Association and The Ontario Public School Teachers' Federation has agreed to lease an area on the second floor of the said Administration Building, under certain terms and conditions. NOW THEREFORE the Warden and Clerk are hereby author- ized to sign a lease with The Ontario English Catholic Teachers' Association and The Ontario Public School Teachers' Federation, setting forth the various conditions under which they will occupy space at 450 Sunset Drive, a copy of which is attached as an Appendix. READ a first time this 22nd day of June, 1988. READ a second time this 22nd day of June, 1988. READ a third time and finally passed this 22nd day of June, 1988. ~,4-,..../ G. C. Leverton, Clerk. &...1/ 'h,_H~ ' W. A. Mart n, Warden. COUNTY OF ELGIN By-Law No. B8-J7 "~ BY-LAW TO CONFIRM PROCEEOINGS OF THE MUNICIP~L COUNCIL OF THE CORPOR~TION OF THE COUNTY Of ELGIN ~T THE JUNE SESSION. 19BB." WHEREAS by section 9 of The Municipa~ Act, being Chapter 302 of the Revised Statutes of ontario. 1980, the pnwers of a municipal corporation are to be exercised by its council, and WHEREAS by subsection 1 of section 103 of The Municipal 'ct, being Chapter 302 of the Revised Statutes of ontario. 1980, the powers of every council are to be exercised by By-LaW, and WHEREAS it is deemed expedient that the proceedings of the Municipal council of the corporation of the County of Elgin at this meeting be confirmed and adopted DY By-Law. NOW THEREFORE the Municipal council of the corporation of the County of Elgin enacts as follows: 1. That action of the Municipal council of the corporation of the County of Elgin in respect of each recommendation con- tained in the Reports of the committees and each motion and resolution passed and other action taken by the Municipal council of the corporation of the County of Elgin at its meetings held during the June 1988 session is hereby adopted and confirmed as if all sucn proceedings were expresslY embodied in this By-Law. 2. The Warden and proper officials of the corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal council of the ccrpnration of the County of Elgin referred to in the preceding section hereof. 3. execute thereto The warden and the c~erk are authorized and directed to all documents necessarY in that behalf and to affix the Seal of the corporation of the County of Elgin. READ a first time this 22nd day of June, 1988. READ a second time this 22nd day of June, 1988. READ a third time and finally passed this 22nd day of June. 1988. ~y....,...- G. C. Leverton. clerk. A", L/ m 4F. " W. A. ~ty , warden. L::>.L 252 July Session - First Day Wednesday, the 27th day of July, 1988 The Elgin County Council met this day at the Administration BUilding, at 9:30 A.M_. in accordance with adjournment. The Warden in the Chair. ROLL CALL - All Members present except; Deputy Reeve Schaper Reeve Purcell Reeve Lavereau (arrived 9:44 A.M.), Moved by Reeve Marr Seconded by Reeve Stewart That the minutes of the June 1988 Session of the Elgin County Council be adopted. - Carried. FIRST REPORT - COUNTY GOVERNMENT COMMITTEE (mailed) Moved by Reeve Black Seconded by Reeve Perovich That the First Report of the County Government Committee be adopted. - Carried. FIRST REPORT - COUNTY ROADS COMMITTEE (mailed) Moved by Reeve Stewart Seconded by Reeve Neukamm That the First Report of the County Roads Committee be adopted. - Carried. FIRST-REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE (mailed) MOved by Reeve Ford Seconded by Deputy Reeve Chute That the First Report of the Homes for Senior Citizens COmmittee be adopted. - Carried. FIRST REPORT - PERSONNEL COMMITTEE (mailed) Moved by Reeve Neukamm Seconded by Reeve Bradfield That the First Report of the Personnel Committee be adopted. NEW BUSINESS _ - Carried. Reeve McCann, who is Chairman_of the Kettle Creek Conservation Author- ity, had received a paper entitled the -Burger Report- containing many recommendations with respect to conservation authorities was suggest- ing amalgamation of various authorities and, also, that representation be made by the County. A submission was to be made in the fall. - 2 - Moved by Reeve Marr Seconded by Reeve B~ack That the Minister of Natural Resources be requested to extend the date for submissions on the Burger Report on the proposed alteration of the various conservation authorities to at least October 31, 1988. _ Carried. Moved by Deputy Reeve DeKraker Seconded by Deputy Reeve van Kasteren Whereas the laws governing society have been made for the benefit of all and individuals who have been convicted in a court of law, for violating them, are incarcerated for varying lengths of time as pun- ishment; and Whereas the judicial system not only restricts the freedom of the individual, but also removes certain rights and privileges, enjoyed by the other law-abiding citzensl and Whereas the right to vote has been one of those losses, which the courts recently have ruled the provision in the Ontario Election Act, which disfranchises prisoners as unconstitutional and a violation of the guarantee in the Canadian Charter of Rights and Freedoms giving all Canadian citizens -the right to vote in an election of members of the House of Commons or a legislative assembly-. Now Therefore the Municipal Council of the Corporation of the County of Elgin strongly opposes the return of the privilege of votin~'to individuals who are serving prison terms and petitions the governments of Canada and Ontario to take whatever action is necessary, legisla- tively, to continue to deny this privilege. Copies of this resolution to be forwarded to~ The Right Honourable Martin Brian Mulroney, Prime Minister; The Honourable John Wise, Minister of Agriculture: The Honourable Ramon John Hnatyshyn, Minister of Justice and Attorney General of Canada, The Honourable James Francis Kelleher, Solicitor General of Canada: The Honourable David Peterson, Premier of Ontario, The Honourable Ian G. Scott, Attorney General: The Honourable Joan E. Smith, Solicitor General, Marietta Roberts, M.P.P., Elgin. - carried. Correspondence was received from the following~ 1. From the Minister of Community and Social Services requesting a joint appointment by Elgin County Council and the City of St. Thomas to a Child We1fare Review Committee, to review the 1988 estimate of expenditures of the Family and Children's Services of St. Thomas and Elgin, as requested by the City of St. Thomas. Moved by Reeve Emerson Seconded by Reeve Neukamm That the following names be forwarded to the City of St. Thomas for possible appointment to the Child Welfare Review Committee re~ the Fami1y and Chi1dreo's Services of St-. Thomas and Elgin budget~ 1. Representative from Deloitte Haskins & Sells 2. Deputy Reeve Millman 3. Mr. M. J. Hennessey and in the event none of these names are acceptable. the Warden be empowered to negotiate with the City for an agreeable appointee. - Carried. Moved by Deputy Reeve Wakeling Seconded by Deputy Reeve DeKraker That we go into a Committee Of The Whole. - Carried. 253 4 - 3 - County Council. July Session, 1988 Warden Martyn named Reeve Black as Chairman. The Committee rose without reporting. Moved by Reeve Emerson Seconded by Reeve Stewart That a meeting be held with the Council of The Town of Aylmer and the members of the Library Committee, the Chairman of the Property Commit- tee and Chairman of the County Government Committee to discuss the leasing of the Old Town Hall for library purposes. - Carried. Moved by Deputy Reeve DeKraker Seconded by Reeve Marr That By-Law No. 88-38 -Being a By-Law to Restrict the Weight of Vehi- cles Passing Over Bridges. be read a first time. - Carried. Moved by Deputy Reeve Lyle Seconded by Reeve Pearson That By-Law No. 88-38 be read a second time. - Carried. Moved by Deputy Reeve Campbell Seconded by Reeve Hodgson That By-Law No. 88-38 be read a third time and finally passed. - Carried. Moved by Reeve Pearson Seconded by Reeve Stewart That By-Law No. 88-39 -A By-Law to Amend the By-Law Adopting a Plan of County Road Improvement and Establishing a County Road System in the County of Elgin under the Public Transportation and Highway Improve- ment Act- be read a first time. - Carried. Moved by Reeve Stewart Seconded by Deputy Reeve Campbell That By-Law No. 88-39 be read a second time. - Carried. Moved by Reeve Hodgson Seconded by Deputy Reeve Campbell That By-Law No. 88-39 be read a third time and finally passed. - Carried. Moved by Reeve MCCann Seconded by Deputy Reeve Lyle That BY~Law No. 88-40 -Being a By-Law to Authorize a Grant of $5,000.00 Towards the Cost of a Low Level Water Crossing and Accesses at the Phill.more Bridge- be read a first time. - Carried. Moved by Reeve Black Seconded by Deputy Reeve Chute That By-Law No. 88-40 be read a second time. - Carried. 255 - 4 - Moved by Reeve Hodgson Seconded by Reeve Wi~lsey That By-Law No. 88-40 be read a third time and finally passed. -Carried. Moved by Reeve Black Seconded by Deputy Reeve Wakeling That By-Law No. 88-41 -Being a By-Law to Establish Hourly Rates for Branch Library Part Time Employees. .be read a first time. - Carried. Moved by Deputy Reeve Mezenberg Seconded by Reeve McCann That By-Law No. 88-41 be read a second time. _ Carried. Moved by Reeve Marr Seconded by Deputy Reeve Wakeling That By-Law No. 88-41 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Chute Seconded by Reeve McCann That By-Law No. 88-42 -Being a By-Law to Authorize the Signing of a Memorandum of Settlement Re: Part-Time Library Employees. be read a first time. _ Carried. Moved by Deputy Reeve Mezenberg Seconded by Reeve Wil1sey That By-Law No. 88-42 be read a second time. _ Carried. Moved by Reeve Stewart Seconded by Reeve Hodgson That By-Law No. 88-42 be read a third time and finally pass~d. _ Carried. Moved by Deputy Reeve Millman Seconded by Deputy Reeve Chute That By-Law No. 88-43 -Being a By-Law to Authorize the Execution of a Collective Agreement Between the corporation of the County of Elgin and London and District Service Workers' Union, Local 220, S.E.I.U., A.F.L., C.I.O., C.L.C., with Respect to the Corporation's Full Time Employees at the Elgin Manor- be read a first time. - Carried. Moved by Reeve Willsey Seconded by Reeve Bradfield That By-Law No. 88-43 be read a second time. _ Carried. Moved by Deputy Reeve Chute Seconded by Deputy Reeve Mezenberg That By-Law No. 88-43 be read a third time and finally passed. - Carried. 56 - 5 - County Council, July Session, 1988 Moved by Deputy Reeve Chute Seconded by Deputy Reeve MilLman That By-Law No. 88-44 -Being a By-Law to Authorize the Execution of a Collective Agreement Between the Corporation of the County of Elgin and London and District Service Workers' Union, Local 220, S.E.I.U.. A.F.L., C.I.O., C.t.C., with Respect to the Corporation's Part Time Employees at the Elgin Manor- be read a first time. - Carried. Moved by Reeve Willsey Seconded by Deputy Reeve Chute That By-Law No. 88-44 be read a second time. - Carried. Moved by Deputy Reeve van Kasteren Seconded by Reeve Neukamm That By-Law No. 88-44 be read a third time and finally passed. - Carried. Moved by Reeve Marr Seconded by Reeve Fischer That By-Law No. 88-45 -Being a By-Law to Authorize the Execution of a Collective Agreement Between the Corporation of the County of Elgin and London and District Service Workers' Union. Local 220, S.E.I.U., A.F.L., C.I.O., C.L.C., with Respect to the Corporation's Full and Part Time Employees at the Terrace Lodge- be read a first time. - Carried.. Moved by Deputy Reeve Lyle Seconded by Reeve Perovich That By-Law No. 88-45 be read a second time. - Carried. Moved by Reeve Fischer Seconded by Deputy Reeve Wakeling That By-Law No. 88-45 be read a third time and finally pa6sed. - Carried. Moved by Deputy Reeve Millman Seconded by Reeve McCann That By-Law No. 88-46 -Being a By-Law to Establish the Remuneration to be Paid to the Warden, Council Members and County Officials for Attending Conventions. be read a first t~. - Carried. Moved by Deputy Reeve van Kasteren Seconded by Reeve Willsey That By-Law No. 88-46 be read a second time. - Carried. Moved by Reeve Neukamm Seconded by Deputy Reeve Wake ling That By-Law No. 88-46 be read a third time and finally passed. - Carried. 257 - 6 - Moved by Reeve Ford Seconded by Deputy Reeve Lyle That By-Law ~o. 88-47 -A By-Law to Conf~ Proceedings of the Munici- pal Council of the Corporation of the County of E~gin at the July Session, 1988- be read a first time. - Carried. Moved by Reeve Marr Seconded by Reeve Emerson That By-Law No. 88-47 be read a second time. - Carried. Moved by Deputy Reeve Campbell Seconded by Reeve perovich That By-Law No. 88-47 be read a third time and finally passed. - Carried. Moved by Reeve Stewart Seconded by Reeve Pearson That we do now adjourn (11:47 A.M.) to meet again on September 13th, 1988 at 10:00 A.M. - Carried. -~<-<-<~ G. C. Leverton. Clerk. W:-x:-Martyn . Warden. 8 COUNTY GOVERNMENT COMMITTEE REPORT July Session, 1988 FIRST REPORT To the Warden and Members of the Elgin County Council, The County Government committee reports as follows: 1. That we recommend that the recommendation adopted at the June 1988 Session of County Council, to purchase a Konica 400 Facsimile Transceiver from Day tun Inc. on a lease-purchase basi~, be amended, to provide for an outright purchase at a quoted price of $3,795.00 because the upgrading would be the same in both cases and the latter method results in a savings ofSl,058.25. 2. That in the event it becomes necessary to carry the cost of financing engineering or construction costs for the County of Middlesex for the Middlemiss Bridge, it is recommended that the interest charges be assumed in the Roads Department budgets and not against the General Administration. 3. That we recommend that we purchase the following from Cameo Advertising Specialties, Windsor~ 1,500 1,500 100 100 Lapel Pins in Gold Lapel pins in Silver Stick Pins in Silver Spoons in Silver @ S .85 @ .85 @ 1.00 @ 4.00. 4. That we recommend that a letter be forwarded to the Minister of Education protesting the provision of Bill 125 in changing the division of trustees for the Board of Education from equalized assessment to population, which will result in a decrease for the County of Elgin representation. 5. That we recommend that the attached brief be forwarded to the Advisory Committee on County Government as County Council's Submission on .Patterns for the Future-. ALL of which is respectfully submitted. 1/ ~. (/ /I'b C. 1. Black, Chairman. /-oLe/ }J1<u~ JUL 27 !lBB 259 SUBMISSION to the CONSULTATION COMMITTEE ON THE REPORT OF THE ADVISORY COMMITTEE. ON COUNTY GOVERNMENT , .PATTERNS FOR THE FUTURE- Prepared and Submitted by County Government Committee of Elgin County Council. Jul.y, 1988 o A SUBMISSION TO THE CONSULTATION COMMITTEE APPOINTED TO REVIEW THE REPORT OF THE ADVISORY COMM1TTEE ON COUNTY GOVERNMENT' IN QN'l"AlUO SUBMITTED BY: County Government Committee of the Council of the County of Elgin. This brief has been prepared by the Committee and reviewed with County Council and represents a reasonable consensus of the views of all members of the Council of the County of Elgin with respect to the recommendations and state- ments contained in the report of the Legislative Committee appointed to review and advise on the functions of county govern- ment in Ontario. PURPOSE; The purpose of this brief is to offer comment and opinion on the nature and function of county councils in Ontario in general and specifically as seen through the perspective of the Elgin County Council and its experience with the functions of county government in our own county and its surrounding area. These comments will be addressed to the representational and functional issues referred to in the report and it is the intention of this brief to respond sequentially to the subject areas as they are dealt with in the recommendations set out in the report. In its discussions with the Review Committee on a visit to Blgin County on June 15th, 1988, a number of general comments were made by members of the Elgin County COUNTY GOVERNMENT COMMITTEE, including Warden Martyn, and it is felt these are worthy of further emphasis because they form the basic foundation of our philosophy of county government as it pertains to this county. We were grateful to have had the opportunity at that time to state our fundamental beliefs and to explore them as to validity and application in the review presently taking place. GENERAL COMMEN'l'S: County Government has been the base of municipal administrative functions since its establishment nearly one hundred and fifty years ago. In the early days, the counties brought basic services of transportation, law enforcement and care of the underprivileged to a developing country, and to the present time, county government still performs an essential function in these important services. It is important to realize these functions must still be carried on and the county level is probably still the best place to maintain them. Urban growth patterns may have upset representation in some areas but these matters can be addressed in a constructive way to iron out the inequalities between local municipalities. Whet is exceedingly important is to provide ways in which county government may address today's problems in a constructive way and deal with issues on a level which will be beneficial to the local municipalities. 261 - 2 - Two matters are seen to be of substantia~ importance to Elgin County and we suspect they have general provincial application: they are, (a) the need for the Province to take a firm and constructive pose in assisting in the resolution of urban-rural growth con- flicts which affect the rural municip~ities in 'growth belts' around urban areas. A co-operative and 'partnership' approach toward dealing with these off times thorny problems is needed to serve the best interests of the citizens affected rather than the perpetuation of municipal corporations. (b) the thoughtful designing of legislation which will permit county government to organize itself and conduct its affairs in a way that concurs with the consensus of county government members and is clearly seen by the loca~ population to be in their own best interests. So often the legislative strait jacket of provincial law leaves local government to act in a way which is not in their own best interests or sometimes not to act at all. This theme of designing perceptive, permissive legislation which will allow each county to undertake efforts and design systems which are best suited to its own particular way of doing business is one which this county strongly supports~and which this county believes is an essential part of an enlightened relationship between counties and the Province. We urge the committee to give particular thought to this area of activity. It is noted that the Review Report and its recommendations are not intended to restructure county government but rather to retool it and to reshape it in terms. of updating its functions and clarifying its right to deal with present-day issues. We have no quarrel with that and we believe to a large degree the recommendations deal with a wide number of 'housekeeping' issues upon which clarifications have been needed for a considerable length of time. Appended to this brief is a catalogue of brief comments on each of the thirty-six recommendations which indicates our reaction to them. There are, however, the issues of representation, substitution, and functions upon which we would like to comment briefly in a somewhat broader fashion. REPRESENTATION: While County Council believes that the business of the county is sufficiently important that council should include all 'heads of council', it is reluctant to require that all mayors be required to attend county council, particularly if they are unwilling. A councillor might be named as a representative in place of a mayor, but this would need to be a permanent appointment to allow full and intelligent participation in the county business. Council does not admire the description -local/county councillor- and it is most unlikely the pUblic would comprehend it. 2 - 3 - While adjustments may be required to bring about a more equitable distribution of votes in council, the move to 2,500 voters for a deputy-reeve would bring about a more inequitable situation than at present in our own council. It would mean the loss of four deputy-reeves and a redistribution of an already heavy committee workload. Again. we feel the key here is allowing each county to design its own representative framework as to what works best in its own system. Council is somewhat divided on the change from 'reeve' to 'mayor', but it is generally believed the title 'mayor' is more widely understood. In the same vein, the title 'chairman' may be better understood than 'warden', a title often the subject of whimsy and misinterpretation. It is genera~~y felt the title of 'deputy-mayor', if adopted. should be the subject of specifiC legislation to clearly define the responsibilities of the pOSition. Council does not feel multiple votes are a problem. The real aim in council is the achievement of concensus rather than the flexing of voting muscle to achieve decisions. Councils in Elgin rarely have to use the multiple votes. SUBSTITO"l'IONS: A generally strong view of council is that substitution for a member of county council should not be permitted unless it is to occur on a long term basis. The frequency of meetings and the complexities of county business are such that casual substitution should not occur. In the case of death or serious illness, a replacement would probably occur at the local level and the need for a mechanism for substitution at the county level would not be required. In any case, it is not believed that there should be any mechanism for substitution on the basis of convenience or temporary absence. FUNCTIONS: It is difficult to comment in a meaningful way on all of the subjects listed under this heading in the terms of reference for the committee, i.e. division of powers between counties and lower tier municipalities, examination of new powe~g'such as policing, economic development and shared services, since these activities might vary greatly in nature and extent depending on the density and needs of a particular county. The Elgin County Council believes changes in these areas can best be answered by enabling legislation which would allow a county to proceed in these areas provided there is strong council support both by population. assessment and majority in number of munici- palities before new services are instituted. It is also submitted that clarification and expansion of provisions of Section 225 of the Municipal Act to provide authority for a county to undertake any function Which a municipality is present~y authorized to undertake provided the clear local there 263 - 4 - is a substantial need as evidenced by a majority vote of county council to do so, would be a benefit to all concerned. OTHER ISSUES: County Council is not clear as to what constitutes ~a very small municipality. and this has not been defined by either the Minister or the Review Committee or the Advisory Committee itself. Before any study is embarked upon, it seems this should be clarified. The purpose of the study may be to determine the impact of small or very small municipalities upon county govern- ment, but the report does not clarify this either. We believe it should. County Council believes Recommendation 33 in the section headed "FINANCIAL ISSUES. is of considerable importance. The recommend- ation states "Counties and their constituent local municipalities undertake a county wide reassessment by property class.~ The basis of a fair and equitable distribution of the cost of county government amongst constituent municipalities rests on a properly achieved equalization. This can only be achieved by a complete and thorough reassessment of all county municipalities by property class and this should be mandated as quiCkly as it can be done. Many local municipalities have gone as far as they can in the political process to do this locally and what is really required is a provincial policy that makes such reassessment necessary on a regular periodic basis. Once established the province should then require the assessment thus established be used for educational and any other purposes requiring a similar distribution. This would help eliminate the unnecessary work and lack of confidence presently exhibited by many municipalities in the present distribution of educational costs. Another small matter is dealt with under Recommendation Number 28 in reference to the dissolution of police villages. While it is difficult to see any relationship in this to the study of county government, nevertheless the point is well taken that townships should have authority to apply to the Ontario Municipal Board to have police villages within their jurisdiction dissolved. In conclusion, the Council of Elgin County believes the effort to redefine and improve the functions of county councils is an extremely worthwhile one, and the opportunity to participate both in informal discussions and by formal reaction is and will continue to be beneficial to government as well as the counties themselves. The Council looks toward a continuation of these discussions as legislation to implement the recommendations is prepared and new issues arise, as they surely will in these Changing times. If county councils are to successfully cope with future challenges, they must be encouraged to become dynamic in their approach to issues, united ina sense of purpose to serve their respective electorates and confident in their own ability to provide efficient and economical services to their constituents. 4 - 5 - ELGIN COUNTY BRIEF A brief summary of reaction after each recommendation. brief, it is so noted. to the recommendations is indicated Where the matter is discussed in the VII. LIST OF RECOMMENDATIONS The Advisory Committee on County Government recommends that: ON REPRESENTATION ISSUES 1. The Minister conduct a review of very small municipalities and separated municipalities. - SEE COMMENT IN BRIEF. 2. The Municipal Act be amended to specify that all heads of council be members of county council. - SEE BRIEF. 3. The positions of Reeve and Deputy Reeve be towns, and that where a town is entitled to a council representative, the position be entitled Councillor-, - SEE COMMENT IN BRIEF. abolished in second county "Local/County 4. The Municipal Act be amended to change titles as follows: A) All heads of local municipal councils have the title of Mayor: B} The titles of Reeve and Deputy Reeve be eliminated from the Act: and where the municipality qualifies for an additional county council member, that position have the title of Local/County Councillor: Cl The head of county council have the title of County Chairman. ALL OF THE ABOVE ARE COMMENTED ON IN THE BRIEF. 5. Provisions permitting election of the head of County Council by secret ballot, as included in Bill 97 in the Spring, 1987 Session of the legislature, be reintroduced as soon as possible. AGREED BUT THERE ARE BENEFITS TO OPEN VOTING WHICH SHOULD BE CONSIDERED. 6. The Municipal Act be amended to clearly state that a head of county council can be reelected to additional terms. - AGREED. 7. The Municipal Act be amended to allow county councils to adopt, by by-law, a one-year, two-year or three-year term for the head of county council, provided that the term does not go beyond the term of council. - AGREED. 8. The Municipal Act be amended to clearly prohibit substitu- tion on county council. - SEE COMMENTS IN BRIEF. 265 6 - The Municipal Act be amended to provide for county council composition and representation as follows: 9. all the County council will local municipalities, county, and; be composed of the heads of council of not being separated municipalities, of A) A local municipality must have at least 2,500 electors for entitlement to a second county councillor or a second vote, and will use multiples of 2,500 to determine entitle- ment to additional county council representatives and/or additional votes. - SEE COMMENTS IN BRIEF. 10. Notwithstanding 9(A). county council may adopt 5,000 electors, or 7,500 electors, or 10,000 electors as the base for entitlement to a second county council representative or a second vote; and wi~~ use multiples of the base number of electors to determine entitlement to additional county council representa- tives and/or additional votes. - NOT APPLICABLE IN ELGIN. 11. Any changes to the representation system must be ,made before June 1 in an election year. PROBABLY SHOULD BE JANUARY ISTH RATHER THAN JUNE 1ST. ON ,FUNCTIONS: COUNTY POWERS 12. Counties be required, and no local municipality in a county be permitted, to provide homes for the aged, administer general welfare assistance and operate a county road system. _ AGREED. 13. Counties be provided with permissive authority to assume any local municipal function the county does not currently perform, or discontinue providing a discretionary service they do perform, where there is a two-thirds vote of county council representing a majority of the local municipalities: and that (A) If county council approves assumption of responsibility for a service, that all local municipalities shall pay their share of the county levy for that service. [8) Notwithstanding 13(AJ, one or more local municipalities may be exempted from the county's jurisdiction and levy for the service if there is a two-thirds vote of the county council representing a majority of the local municipalities. AGREED. 14. The Minister of Municipal Affairs review tive provisions that provide powers specific repeal those which are found to be obsolete. existing legisla- to counties, and AGREED. ON FUNCTIONS: AGREEMENTS 15. Counties be authorized to enter into agreements with any other municipality, or local board or commission, on any munici- pal function. - AGREED. 6 - 7 - ON FUNCTIONS; SPECIAL PURPOSE BODIES 16. Existing legislation respecting discretionary county purpose bodies be amended to strengthen the control of councils over their special purpose bodies bYl special county Al Allowing county councils complete discretion in appointing council and/or citizen members to special purpose bodies, with terms af office not to exceed the term of council; Bl ReqUiring county council approval of the budgets of special purpose bodies; C) Requiring special purpose bodies to make an annual report to county council, and to report at such other times as council may require; D} Requiring county council approval of all borrowing and capital asset acquisitions of special purpose bodies. E) Requiring that all staff of special purpose bodies be employees of the county. AGREED BUT SHOULD CONTAIN PROVISION FOR CONTINUITY BEYOND TERM OF COUNCIL. 17. The statutory requirement for a county road system to be managed by a county road committee be repealed and that counties be permitted to establish the committee system they deem appropriate. - AGREED. 18. County councils be given authority to: A) Dissolve a Suburban Roads Commission where the separated municipality and the county agree to the dissolution, and, B) Assume the Commission, with by the county and responsibilities of the Suburban Roads a cost-sharing agreement to be determined the separated municipality. AGREED. 19. counties be authorized to assume responsibility for managing county homes for the aged, except for joint homes, and that joint homes committees of management be dissolved where the county and the separated municipality agree, and be replaced with a joint committee composed of members of the councils of the county and separated municipality. AGREED. 20. County councils be authorized to assume direct responsibility for the management and control of a county library system, providing the county establishes an advisory committee of elected and citizen members to provide advice to county council on library matters. - AGREED EXCEPT THAT ADVISORY COMMITTEE SHOULD NOT BE MANDATORY. 267 - 8 - 21. Counties with health units serving deemed to be Boards of Health, with all duties of a Board of Health under The 1983, or other legislation. AGREED. only the county area the powers, rights Health Protection be and Act, 22. The seven counties without separated municipalities be authorized to establish county health services, and that, A) Where such a service is established, county council shall be deemed to be the Board of Health, B) Where such committee of the the management of a service is not established, county councils be established to public health services. a joint oversee AGREED. 23. Counties participating on a Board of Health with one or more separated municipalities, where the councils agree, be authorized to replace the Board of Hea~th with a joint committee of the two or more counci~s to oversee the management of pub~ic hea~th services. - AGREED. 24. Where hea~th service is assumed by..-a county, it shall be deemed a core county function. AGREED. 25. Counties be permitted to assume the Children's Aid Societies and integrate these county Socia~ Services. AGREED. responsibilities of responsbili t';es wi th 26. Where a county and separated municipality have joint Socia~ Services, the separated municipa~ity have the choice of: A) Assuming and integrating CAS responsibi~ities jointly with the county; B) Assuming CAS responsibilities directly for the city juriSdiction only: C} Continuing CAS provision of services for the city jurisdiction only. AGREED. 27. Those Children's Aid Societies which are not integrated with municipal Social Services departments, be required to furnish the funding municipalities' councils with such information in respect of the Children's Aid Society, at such times, and in such form, as the counci~s may require. AGREED. ON FUNCTIONS I POLICE VILLAGES 28. TownShips be permitted to apply Board for dissolution of police jurisdiction. - AGREED. to the Ontario Municipal villages within their - 9 - ON WASTE MANAGEMENT 29. Counties be provided with permissive authority to assume any aspect of waste management responsibility where there is a two- thirds vote of county council representing a majority of the local municipalities~ A) One or more local municipalities may be the county's jurisdiction and levy for the is a two-thirds vote of the county council majority of the local municipalities in exemption, exempted from service if there representing a favour of the Bl The county have authority to enter into agreements with any other municipalities for waste management. C) The province set up a mechanism to assist local municipalities and counties to arrive at the ,terms and conditions for transferring assets and liabilities related to a waste management function which is being assumed by a county: D) The province provide start-up technical and assistance to counties who assume a waste responsibility. financial management AGREED. ON FINANCIAL ISSUES 30. Counties and their constituent local municipalities undertake a county-wide reassessment by property class. AGREED. 31. The Municipal Act be amended 50 that the amounts required to be provided by each municipality to the county shall be paid in the following instalmentst Al 25 per cent of the amount required for county purposes in the prior year, on or before the 31st day of March; B) 50 per cent of the amount required for county purposes in the current year, less the amount of the instalment paid under paragraph A, on or before the 30th day of Junel C) 25 per cent of such current amount on or before the 30th day of September I OJ 25 per cent of such current amount on or before the 15th day of December. AGREED. ALREADY IN FORCE IN ELGIN. 32. The Municipal Act be amended so that a by-law may be adopted by a two-thirds vote of county council representing a majority of the local municipalities, to provide alternate percentage amounts and due dates. - AGREED. 269 - 10 - 33. The Municipal Act be amended to allow counties to issue the same types of debentures as local municipalities. Agreed. 34. The Public Libraries Act be amended to provide counties with the authority to issue debentures on behalf of county Library Boards for capital expenditure purposes. IT IS BELIEVED LIBRARIES SHOULD BE OPERATED ON CURRENT REVENUES RATHER THAN CONTRACTING DEBT. 35. The Ministry of Transportation review and consider changing the compulsory contribution by the county for road purposes in urban municipalities, particularly with regard to townships which change status. AGREED. 36. When a service is transferred from local municipal provision to county administration, or vice versa, the county and the municipalities concerned may appoint a committee of arbitrators for the purpose of determining the disposition of the assets and liabilities, including reserve funds of the municipalities concerned, and: Al The committee shall consist of the treasurers of the county and the municipalities concerned and such other person or persons that the county and the municipalities concerned agree to appoint: B) The committee shall make a final determination of the disposition of assets, liabilities and reserve funds, together with determinations of any financial adjustments which may be necessary: Cl The forwarded concerned final determination made by the committee shall be to the county and the municipalities directly and to the Ontario Municipal Board: Ol The county or any of the concerned municipalities may apply to the Ontario Municipal Board to appeal the determination by the committee of arbitrators, and the decision of the Ontario Municipal Board would be final. THE COMMITTEE OF ARBITRATORS SHOULD CONSIS~ OF TREASURERS OF MUNICIPALITIES NOT DIRECTLY INVOLVED IN THE ISSUE, PLUS SUCH OTHER PERSONS AS THE COUNTY AND MUNICIPALITY{IES) CONCERNED AGREE TO APPOINT. o COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT JULY SESSION 1988 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD COMMITTEE REPORTS AS FOLLOWS: 1. That we have been advised by our consultants. G::llder Associates. that: it is no longer necessary to keep contingency funds available for work on the Van Order Culvert"on Road #42 in 1988. We have reviewed the County's construction and resurfacing budget and have <luthorized the extension of Walmsley Brcs. Limited contract for asphalt paving on Road #52 to include that portion of Road #52 between Highway 1#73 and Highwayi#74~ This will be done at the same unit price as the work on Road #52 east and west of $pringrieltJ wllietl hilS now bP.en completed. walms-Iey tlros. Limited have been requested to submit a price for paving on Road #46 south of Corinth for apprOXimately one mi Ie to the intersection of County Road 1144 in Bayham Township. This road is mulch pavement laid 30 years ago. 2. We have requested the St. Thomas Suburban Road Commission to assume County Road 1#22 from County Road #45 southerly to 0.7 kilometres north of County Road 1#27 as a suburban road. This will allow them to complete the top coat of paving on that portion of the road, the County having previously paid for the cleanup of the work. to date. The Commission has some extra construction funds as savings have been made on the cost of the completion of Patterson Bridge. the installation of the Fowler Drain Culvert on Road 1#16 near Fingal. and the Lindsay CuI vert extensions on County Road 1#29. Stann drain work under the Municipal Act which was previously planned for Road 1#26, St. George Street. cannot be completed this year. It is impractical to curb and gutter for traffic control and other drai nage work previously planned for St. George Street as the sewer contract is not yet completed. 271 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT - JULY SESSION 1988 PAGE 2 2. Continued... The Commission hils also been requesled to arr<llllJ€ for recycling of old surface. addition of granular base and double surface treatment on O.9kilometres on Road 1157 (Southdale Road) west of Road #22. The west end of Southdale Road cannot be improved until such time as the Municipal Drain that has been petitioned for it installed. The Report is not expected from the Township of Yarmouth until early next year. 3. The Engineer has been instructed to use any extra construction funds available to continue work on County Road #2 in Dunwich Township between County Road #S and the Coyne Road. 4. County By-laws to assume a portion of the Southwold-Oelaware- Westminster Townline between County Road #18 at the St. Thomas Sanitary Collection Services Disposal Site and Highway 1#4 have been approved by the Ministry of Transportation of Ontario. Also approved IS the County's By-Law to revert a portion of County Road 1#29 between Well ington Road and the Bostwick Road in Southwold Township. 5. All municipalities have been advised by the National Transportation Agency that the CSX has been allowed to abandon their right.of.way between St. Thomas and West Lorne Subject to certain conditions including drainage and repairs to the affected crossings. 6. Mr. Norman Glover has been appointed to the position of Class Foreman on ol probationary basis effective JUly 14, 1988. 7. The Engineer has been authorized to purchase land for work on County Road #30 in Concession XIII. Yarmouth Township. at the standard County's policy of $2.000 per acre for land plus $12.00 per rod fence allowance. The Warden and Chairman have been authorized to provide guidelines for injurious affection claims. 2 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT - JULY SESSION 1988 PAGE 3 8. Continued. A test pile has been driven at the Middlemiss Bridge. Final bridge plans are expected to be forwarded to the Ministry of Transportation by Aug.ust 1, 1988. Draft specifications and tender forms are expected to be provided to the County Engineer at the same time by the consultant. It is hoped to be able to have tenders close for construction of a new bridge by mid October. WE RECOMMEND: 1. That a By-Law be passed removing from the county Road System County Road *29 from County Road 1#25 to County Road /131. This wi 11 revert the road to the Township of Yarmouth and will complete the reversions from the County Road system that were agreed upon by County Counei 1 two years ago. Improvements have been made to the road at the Lindsay Culvert thus completing the agreement by the County of Elgin with the Township that this work would be completed before the road reverted. 2. That a 8y.Law be passed limiting the loads carried on the Phillmore 8ridge on County Road #43 over the Otter Creek. to 5 tonnes. 3. As we have been requested by the owners of properties on County Road 1#43 between the Cooks and Phillmore Bridges for assistance in constructing a low water crossing across the Otter Creek. we reconmend that a BY-la~ be passed under Section 113 of the Itlnicipal Act authorizing a grant of $5,000 to the owners of Lot 111. South Talbot Road, Bayham Township, adjacent to downstream side of the Phillmore Bridge "on Road 1143. The grant is to be used for the construction of a low level water crossing over Otter Creek. in the vicInIty of the brtdge. The payment of the grant Is to be contingent on the completion of the low water crOSSing to the approval of the County Road Conmittee, the Ministry of Natural Resources, the Ministry of the Environment, and long Point Conservation Authority. It is to be understood that this is a one time emergency grant based on the fact that the County of Elgin is not in a financial 273 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT - JULY SESSION 1988 PAGE 4. 3. Continued. position to replace the Phillmore or Cooks Bridge in the foreseeable future. The grant is also conditional that the work must be completed by October 31, 1988 ilod that the owners of the properties of lot 111, South Talbot Road. Bayham Township, enter into an agreement to the effect that the remainder of the property owners between the Cooks and Phillmore Bridges have unobstructed use of this low water crossing as well. Our Searches indicate the owners of the affected Parts of Lot Ill, South Talbot Road. to be John Walker. Jon Walker. and waite HonSinger. The original Cooks Bridge was replaced several years ago with a temporary Baily bridge. Although this bridge will carry heavy loads, neither it nor the Phillmore Bridge (which your Committee has recommended in Recommendation #2 should be limited to 5 tonnes) can be used by farm equipment of the width presently in farming operations. Trucks and other narrow equipment will be limited to USing Cooks Bridge. ALL OF WHICH IS RESPECTFULLY SUBMITTED ~,!,<~-<.-L, Ch~ l1f JUl 27 we 64 Boau... pl'OMbl...d 0.-" ro.... I....... W...... ~- ~"t.... ... ~-- Cha.p.302 See.IIZ MUNICIML Chap. 302 6' Sec,116m MUNIClrAL II:!. Notwithstanding an}" general Of special Act, a council shall not grant bonuses in aid Qf an~' manufacturing business or other industrial or commercial enterprise. R.S.Q. 1980,c.302,5.112. . la.-(Il Notwithstanding any ~pedal provision In this Act or in any other gelleral orspeclal Act related to the making ol grant50r gT1lIlting of rod by the coundl of amunicipallty,the conncil of every municipality may, subject 10 section 112. make grants,onsucbtermsandcondltillnSa.'l,IOsecurit)'andotherwise asthecouncllmayconsiduu:pedlent,to~ln,tittltlon. a..'lsoclatlon..!!2!!P.or body of any kind, including afllnd. within or DUl'!idethe boundllliesofthe munJclpalltyfor any plIfl!Osethllt.In the opinion of the (ound!, k In the Intel'f!!lts of the munldnalitv lbl "person" includes a municipality as denned in the Mlmidpaf Affairs .~Cf and includes a metropolitan, tel!:- R,S,Q 19J\O. ional and district municipality and the County or<' ,loJ Oxford. R.S.O, 1980, c. 302, s. IIJ. 114. The council of every nluniclpallt}. may provide fot, A....... ... ,om"".llIon, 101 offetingawards and gilts to persons whose actlons or achievements are, in the opinion of council, worthy of no~;and lblestablishlngcompetltlonsanrlawardlngprlzesthetefor. R.S.O. 1980, c. J02,9.1I". 1 18.-(1) The council orevery municlpDJjtymaypus by-Ia..s F.K....hlp.. forptovidingfeJlowships, scbolarsblpsandothnslmUarpmesttt and for paying all or part of the costs Incurmt orto be InCtlmrl by any pel'$OlI, Including an officer or servant of the municipality, 1.1 1I, resu1tofhbatb!ndance Rtaneducational lnstltutlonorasaresult of h1s enrolment elsewhere In any pmSfRID or coune of Instruc_ tion, tnrlnlng or education, (2) The power to make R grant Includes, lDl the power to guarantee a loan and to make I grant by way of 10111 and to ctw-gl! Interest on the loan; Ib) the power to seD or lase land for nomiM.I cnn.slderatJon or to make a grant of lllld, where the land beinS sold, leased or grimterl Is owned by the munldpallty but is no lonser required for Its purposes, and Includes the power to provide for the use by lilY penon or land owned or occupied by the mwddpallty upon sueb tenns and con- dltlon.s ll!I may be rb:ed by thecouncU; "I the power to seD, lease or otherwise dbpose of, at a nominal price, or to make a grant of, anyfumlture, equJpmenl, machinery, vehlclesorotberpel'5Onalptop- erty of the munidpalltyorto ptovide for the use thereof by any person on such conditions as mll.y he fixed by the councD;and (dl the power to make donations of foodstuffs and mer- cbAlldlsepurchased by the municipaUty for such put- pose. (21 In this section, "costs" Indud!.!l tuition fees, costS of books ~ and other materials used In (oaneetlon with a course or PtoSflUD, and costs of food, travel and atcommodadon, R.S.O. 1980, c.J02,s.1I5. 119.-(11 SubJeet to.sub.seetlon lZ), a m~nlclpaJlty or 11:'~~.':,~ local board thereof, as denned In the MunlClplll Affoil'1 Act, ~cept . school board, shaD riot destroy any of Its receipts, vouchen, In.straments, rolls or other doauaents, t'<<ollls and papeB~cept. ,..) after blvlng obtained the approval of the Ministry: ~ "'1>1'1100.- tton (JIA guaran~ of loan made under thl5 section shall be deemed to bt! a debt for the purposes of section 149 and, where the tenn of We loan in respect of which such guarantee is made may extend bt!yond the C\lJTent year, such guarantee shall bt!deemed to be an act, the cost of which is to b!:ralsed in a subsequent year and shall be subject to the provisions of section 64 of the Onlario M1Inicipal Boord Ad. (b) In ac<:ordance with a by-law passed by the munici- pillty and approved by the audltor of the munici. pillty establi!:hing sebednles of retention periods during which the receipts, vouchers, Instruments. tolls or other documents, records and papers mUllt be kept by tbe municipality or local board. 8.9,0,1980, (,)41 (21 Where a by-law has been passed by II munldpallt), ~;'l:.~IH underciauselll(b),topiuofitstl!celpts,vouchers,lnsttumenl.S.~..".rOll follsorotherdocumenl.S,ftcordsandpapersma}'bedutroyedat an~' time If the original thereof Is subject to a relention period within ont of the schedules established hythe b~'-law. In'.I'f'''' tatl," (41 In this section, 1111 "land" includes abuildine or structure or a part thereor: 275 HOMES FOR SENIOR CITIZENS COMMITTF.F. ~F.~nRT July Sess ion FIRST REPORT To the Warden and Members of the Elgin County Council, The Homes for Senior Citizens Committee reports as follows: 1. THAT the annual report of the Terrace Lodge Auxiliary be received and acknowledged and a copy forwarded to Mr. Jim Hignett, Program Supervisor. 2. THAT the Director/Administrator be authorized tc release the Feasibility Study document and that according to County Policy. recipients will be charged accordingly. 3. THAT the Director/Administrator be authorized tc neactiate mileage rates fer Meels-on-Wheels volunteer drivers for Elgin Manor with the Golden K Kiwanis Club. 4. THAT the Director/Administrator be authorized to pre- register staff for the O.A.N.H.S.S. ConvenUion Septemc~r 14, 15 & 16, 1988. ALL of which is respectfully s~cmitted. , --- ~@"r >4_'~ A. K. ford Chairman ~+ JUL 27 008 6 PERSONNEL COMMITTEE REPORT July Session, 1988 FIRST REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That we recommend that Mrs. Irene Magee be allowed to continue her employment with Elgin Manor beyond the age of sixty- five years for a period of up to one year. 2. That we recommend that the following changes be made in the working agreement with the full time and part-time employees at Elgin Manor and Terrace Lodge: (ll One Statutory Holiday to be added (Birthday) {2l Vision rider to increase from $100 to $120 every twenty- four months (3) Para-Mad coverage to be added (4) Long Term Disability and Short Term coverage to be negotiated (5) Shift premium increase 3~ to 45~ per hour (6) Wage increases - January 1, 1988 50~ per hour January 1, 1989 35~ per hour July 1, 1989 15~ per hour (7) Term of Contract January 1st, 1988 to December 31st, 1989 and that a by-law be presented to Council authorizing the Warden and the Clerk to sign agreements incorporating these changes. 3. That we recommend that the following changes be made with respect to the part-time employees in the main and branch libraries who are now covered by C.U.P.E. and a by-law be pre- sented to Council authorizing the Warden and the Clerk to sign a Memorandum of Settlement to be considered as part of the working agreement for the balance of the term: (1) Wage rates will increase - January 1st, 1988 - 2% July 1st, 1988 - 5% (2) Payment in lieu of benefits - 8~% (3) Term - January 1st, 1988 to June 30th, 1989 (4) seniority based on 1,500 hours worked equaling one year. 4. That the part-time employees in the branch libraries who are not covered by the C.U.P.E. working agreement be given a 5% increase in the hourly rates effective January 1st, 1988 and 5% January 1st, 1989 and a by-law be presented to Council. 5. That effective October 1st, 1988 the student rates be increased as follows: Over 18 years $4.75 per hour Under 18 years 3.90 per hour and a by-law be presented to Council. 6. That we recommend that the Engineer be authorized to hire a full time Clerk-Typist for his Department in salary Level 2. 7. Level 3, 1988 and That we recommend that the Caretaker be reclassified from Job Rate, to Level 4, Step 3, effective September 1st, that no change in Step be made in 1989. ALL of which is respectfully submitted. ~~~ ......E. Neukamm, Ch'~/,;' )M~ 277 COUNTY OF ELGIN By-Law No. B8-38 "BEING A BY-LAW TO RESTRICT THE \JEIGHT OF VEHICLES PASSING OVER BRIDGES." WHEREAS Subsection 2 of Section 104 (b) of the Highway Traffic Act (R.S.O. 1980, C.198 as amended 1981) provides that: -The Municipal Corporation or other authority having jurisdiction over a bridge may by by-law approved by the Ministry limit the gross weight of any vehicle or any class thereof passing over such bridge, and the requirements of Subsection 1 with respect to the post- ing up of notice apply thereto.-; and WHEREAS it is deemed expedient to limit the weight of vehicles passing over certain bridges in the County of Elgin. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. No vehicle or any class thereof, whether empty or loaded, shall be operated over any bridge designated in Schedules No.1 and No.2, forming part of this By-Law with a weight in excess of the weight limit prescribed in the Schedule for such bridge. 2. Law the Any person violating any of the provisions of shall be subject to the penalty provided in Section Highway Traffic Act. this By- 106 of 3. This By-Law shall not become effective until approved by the Ministry of Transportation of Ontario and until a notice of the weight permitted, legibly printed, has been posted up in a conspicuous place at either end of each bridge designated in the attached Schedules. 4. By-Law No. 87-41 of the County of Elgin is hereby repealed. READ a first time this 27th day of July, 1988. READ a second time this 27th day of July, 1988. READ a third time and finally passed this 27th day of July, 1988. ~-~~ G. C. Leverton, Clerk. ~ 'I 71. ,,;;t , ,!, A. M~yn.r Warde 8 SCHEDULE NO. 1 By-Law No. 88-38 BRIDGES ON COUNTY ROADS Number Bridge Road Name of Location Weight Year of Type of No. No. Bridge Limit in Construc- Floor (MTOI Tonnes ticn Finish L 5-146 43 Phi~J.more Lot 3, 5 1909 Wood Concession VI, Township of Bayham 2. 5-133 27 Meeks Lot 16, Range I, 16 1900 Concrete North of Union Road, Township of Southwold 279 SCHEDULE NO. 2 By-Law No. 88-38 COUNTY BRIDGES ON TOWNSHIP ROADS Number Bridge Name of Location Weight Year of Type of No. Bridge Limit in Construc- Floor (MTOI Tennes tieD Finish l. 5-59 Robbins Lot 5, Range I. 4 1898 Wood East of River Road, Township af Southwold 2. 5-60 Fulton Lots 3 and 4, 15 1912 Concrete Range I, West of River Road, TownShip of Southwold 3. 5-138 Jamestown Lot 28, Con. II. lS 1908 Wood Township of Yarmouth 4. 5-158 Vienna Lot 14, Con. III, 20 Unknown. Concrete Bayham - now in the Recon- Village of Vienna structed in 1933 o COUNTY OF ELGIN By-Law No. 88-39 "A BY-LAW TO AMEND THE BY-LAW ADOPTING A PLAN OF COUNTY ROAD IMPROVEMENT AND ESTA8LISHING A COUNTY ROAD SYSTEM IN THE COUNTY OF ELGIN UNDER THE PUBLIC TRANSPDRTATION AND HIGHWAY IMPROVEMENT ACT. " The Municipal Council of the Corporation of the County af Elgin enacts as By-Law No. 88-39 as follows: 1. The Schedule to Establishing By-Law No. 85-27 is amended by - (a) Removing therefrom the Road on Plan Number 29-2 Ras known as County Road No. 29. 2. This By-Law shall come in force upon the date of the approval thereof by the Lieutenant Governor In Council. READ a first time this 27th day of July, 1988. READ a second time this 27th day of July, 1988. READ a third time and finally passed this 27th day of July, 1988. ~~ OJ';4,.--/ G. C. Leverton, Clerk. ~P' ~. ~J ./ W. A. _ tyn. Ward n. 281 COUNTY OF ELGIN By-Law No. BB-40 "BEING A BY-LAW TO AUTHORIZE A GRANT OF $5.000.00 TOWARDS COST OF A LOW LEVEL WATER CROSSING AND ACCESSES AT THE PHILLMORE BRIDGE." WHEREAS The Municipal Act, R.S.O. 1980, Chapter 302 Section 113(1), provides that the Council of every municipality may make grants for any purpose that in the opinion of the Council, is in the interests of the municipality, and WHEREAS there exists under the jurisdiction of the County of Elgin, a bridge crossing the Otter Creek where that creek flows through Lot Ill, in Concession One, South Talbot Road, in the Township of Bayham, in the County of Elgin, and which bridge forms part af County Road 43 and is commonly referred to as the Phillmore Bridge: and WHEREAS the bridge, due to its width alone, is inade- quate to serve the needs of the local inh~bitants carrying on the business of farming, and WHEREAS the construction of a new bridge would entail a larger expenditure than would be reasonable having regard to the use that would be made of the bridge if it were rebuilt1 and WHEREAS certain inhabitants in the area of the bridge engaged in farming have proposed an alternative .to the construc- tion of a new bridge and which alternative would meet their needs, and WHEREAS to assist in the construction of the alternative proposal the inhabitants most directly affected have petitioned the Council for a grant; and WHEREAS Council is of the opinion that the request for, and the payment of a grant is in the interest of the municipality. NOW THEREFORE BE IT ENACTED: 1. That Council make a grant in cash or service the value of which shall not exceed $5,000.00. 2. That the said grant shall be paid to the registered owners of the land lying ~ediately north and south of the Otter Creek and abutting on County Road 43. 3. That the said grant shall be paid only upon satisfactory evidence being provided to the Clerk-Treasurer and the Road Superintendent that the following condition has been satisfied - 3.1. That the low level water crossing and accesses thereto have been completed and that such construction has been approved by - 3.1.1. 3.1.2. 3.1.3. 3.1.4. County Road Committee Ministry of Natural Resources Ministry of Environment Long Point Conservation Authority. 3.2. That the grantees of the grant have filed with the Clerk evidence that they are in fact the registered owners of the lands over which the access to the low level water crossing is located. Such evidence may be in the form of a letter of opinion of a solicitor quali- fied to practice law in the Province of Ontario. 2 2 - 3.3. That the grantees of the grant have filed with the Clerk a copy of an agreement between the registered owners of the land wherein the access is located and the petitioners. permitting the petitioners the free use and right-af-way over the said lands for the trans- porting of farm equipment only. The said agreement shall also confirm that any person may use the said access for the transportation of farm equipment only. free of any charges. 3.4. That there is produced to the Clerk-Treasurer prior to the 31st day of October, 1988, a statement from the County Road superintendent that the construc- tion of the said low level water crossing and accesses have been completed. 3.5. That the Agreement referred to in Section 3.3. has been registered on the title of the lands. That the said low level water crossing and the accesses shall not become and are not now part of the County Road 4. thereto System. 5. That no part of the said works shall encroach on County Road 43; and any alteration necessary on the said County Road to accommodate the accesses shall only be done with the consent of the County Road Superintendent. READ a first time this 27th day of July, 1988. READ a second time this 27th day of July, 1988. READ a third time and finally passed this 27th day of July, 1988. -~.--. ....~ G. C. Leverton, Clerk. /~~ /1 ~ W. A. M tyn. Warden. 283 COUNTY OF ELGIN By-Law No. BB-41 "BEING A BY-LAW TO ESTABLISH HOURLY RATES FOR BRANCH LIBRARY PART TIME EMPLOYEES." WHEREAS it is deemed necessary to establish hourly rates of pay for part time employees employed at branch libraries throughout the County who are not covered by a collective agree- ment. NOW THEREFORE the Municipal Council of the corporation of the County of Elgin enacts as follows: 1. That the following rates be established for the branch library staff: Effective January 1st. 1988 SUPERVISOR ~ A" ~ $8.27 fhr. LEVEL -L S8.61/hr. LEVEL -L- S8.96/hr. LEVE1. -'- S9.31/hr. LEVEL ~ S9.69/hr. LEVEL --2.....- SIO.DS/hr. SUPERVISOR .. B" S7.46jhr. S7.75fhr. S8.06/hr. S8.39(hr. S8.73(hr. S 9.07/hr. CHILDREN'S SUPERVISOR ADULT SUPERVISOR $7.46/hr. $7. 75/hr. S8.06/hr. $8.39/hr. S8.73/hr. S 9.07;hr. ASSISTANT "A" S1.04/hr. S7.32/hr. S7.61/hr. S7.92/hr. S8.23/br. S 8.S7/hr. ASSISTANT -B- S6.77/hr. S7.0S/hr. S7.33/hr. S7.62/hr. S7.93/hr. S 8.24/hr. Effective January 1st, 1989 SUPERVISOR -A- ~ S8.68/hr. LEVEL -L S9.04/hr. LEVEL -L- S9.41/hr. LEVEL -'- S9.78/br. LEVEL ~ SIO.17/br. LEVEL --2.....- SlO.S8/hr. SUPERVISOR -B- S7.83/br. S8.l4/br. S8.46/hr. S8.81/br. S 9.l7/hr. $ 9.S2/hr. CHILDREN'S SUPERVISOR ADULT SUPERVISOR S7.83/hr. S8.l4/hr. S8.46/hr. S8.SI/br. S 9.17/hr. S 9.52/br. ASSISTANT - A- S7.39/hr. S7.69/br. S7.99/br. $8.32/br. S 8.64/hr. S 9.00/hr. ASSISTANT -B- S7.11/hr. S7.40/hr. $7.70/br. S8.00/hr. S 8.33/hr. $ 8.6S/hr. STUDENTS _ Over 18 years _ Under 18 years Effective Jan. 1/88 S4.5S/br. 3.70/hr. Effective Oct. 1/88 S4.7S/hr. 3.90/hr. 4 - 2 - BENEFITS In lieu of benefits an allowance of $.25 per hour wi~l be paid to all branch library employees, excluding students, plus they will receive Statutory Holidays as defined in the Employment Standards Act. BRANCH CLASSIFICATION All branch libraries will be classified as ~A. or RaW. -AM class libraries will be those libraries with an annual circulation of over 30,000 volumes. As of this date, Ay~er and Port Stanley libraries would be classified in the -AM category. Branch libraries will be reclassified {upward or downward} when a circulation change in another category is sustained for two years in a row. For example a -a- class branch library would be desig- nated as an -AM class library if it sustains an annual level of 30,000 volumes over two consecutive twelve month periods. Branch libraries could move from -A- to -B- if annual circulation falls below 30,000 volumes over two consecutive twelve month periods. 2. That By-Laws No. 86-50 and 87-43 be and the same are hereby repealed. READ a first time this 27th day of July, 1988. READ a second time this 27th day of July, 1988. READ a third time and finally passed this 27th day of July, 1988. ~ .~ G. C. Leverton, Clerk. Ao:e /Jl7~1: ~, 7- / W. A. Mar yn, Warden. 285 COUNTY OF ELGIN By-Law NO. BB-42 "BEING A BY-LAW TO AUTHORIZE THE SIGNING OF A MEMORANDUM OF SETTLEMENT RE: PART-TIME LIBRARY EMPLOYEES." WHEREAS County Council has agreed to recognize Local 841 of the Canadian Union of Public Employees as the bargaining unit for library part-time employees regularly scheduled to work more than ten (10) hours per week, excluding supervisors; and WHEREAS negotiations have been successfully carried out between the County and the Union towards providing terms of employment,defining working conditions etc., for all part-time employees represented by the Union. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. That the Warden and the Clerk ~ and are hereby author- ized to sign a 8Memorandum of Settlement~ between the County of Elgin and the Canadian Union of Public Employees setting forth items of wages, terms of employment etc. as agreed upon, relating to library part-time employees who are regularly scheduled to work more than ten (10) hours per week. READ a first time this 27th day of July, 1988. READ a second time this 27th day of July, 1988. READ a third time and finally passed this 27th day of July, 1988. ~~ G. C. Leverton, Clerk. ~/~~M~ '" W. A. M rtyn Warden. COUNTY OF ELGIN By-Law No. B8-43 "BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF A COLLECTIVE AGREEMENT BETWEEN THE CORPORATION OF THE COUNTY OF ELGIN AND LONDON AND DISTRICT SERVICE WORKERS' UNION. LOCAL 220. S.E.I.U.. A.F.L.. C.I.O.. C.L.C.. WITH RESPECT TO THE CORPORATION'S FULL TIME EMPLOYEES AT THE ELGIN MANOR." WHEREAS the London and District Service Workers' Union, Loca1 220, by certificate dated December 20th, 1972, is the cer- tified bargaining agent for the employees of Elgin Manor, save and except Supervisors, persons above the rank of Supervisor, Registered Nurses, Office Staff, persons regularly employed for not more than twenty-four hours per week, and students employed during the school vacation periOd: and WHEREAS negotiations have taken place over a period of time, between the County and the Union, towards establishing orderly collective bargaining relations and providing an orderly procedure for the disposition of grievances and defining working conditions and terms of employment for all employees who are represented by the Union, in the form of a Collective Agreement: and WHEREAS agreement has now been reached by both parties on some of the said procedures, oonditions and terms of employ- ment to be inoluded in an agreement to cover the period January 1st, 1988 to December 31st, 1989. NOW THEREFORE it is hereby enaoted that the Warden and Clerk of the County of Elgin be and are hereby empowered to sign the Collective Agreement between the County of Elgin and the London and District Service Workers' Union, tocal 220, S.B.I.U., A.F.t., C.I.a., C.t.C., setting forth oollective bargaining rela- tions, disposition of grievanoes and to define working conditions and terms of employment for all full time employees of Elgin Manor, represented by the said Union. READ a first time this 27th day of July, 1988. READ a second time this 21th day of July, 1988. READ a third time and finally passed this 27th day of July, 1988. ~~ G. C. Leverton, Clerk. Aq;'// ~ ... W. A. M tyn Warden. 28'i' COUNTY OF ELGIN By-Law No. 8B-44 "BEING A BY -LAW TO AUTHORIZE THE EXECUTION OF A COLLECTIVE AGREEMENT BETWEEN THE CORPORATION OF THE COUNTY OF ELGIN ANO LONDON AND DISTRICT SERVICE WORKERS' UNION. LOCAL 220. S.E.I.U.. A.F.L.. C.I.O.. C.L.C.. WITH RESPECT TO THE CORPORATION'S PART-TIME EMPLOYEES AT THE ELGIN MANOR." WHEREAS the London and District Service Workers' Union, Local 220, by certificate dated September 30th, 1974, is the cer- tified bargaining agent for the employees of Elgin Manor, who are regularly employed for not more than twenty-four hours per week, save and except Supervisors, persons above the rank of Supervisor. Registered Nurses, Office Staff, and students employed during the school vacation period 1 and WHEREAS negotiations have takert place over a period of time, between the County and the Union, towards establishing orderly collective bargaining relations and providing an orderly procedure for the disposition of grievances and defining working conditions and terms of employment for all part-time employees who are represented by the Union, in the form of a Collective Agreement; and WHEREAS agreement has now been reached by both _parties on some of the said procedures, conditions and terms of employ- ment to be included in an agreement to cover the period January 1st, 1988 to December 31st, 1989. NOW THEREFORE it is hereby enacted that the Warden and Clerk of the County of Elgin be and are hereby empowered .to sign the Collective Agreement between the County of Elgin and the London and District Service Workers' Union, tocal 220, S.E.I.U., A.F.t., C.I.C., C.t.C., setting forth collective bargaining rela- tions, disposition of grievances and to define working conditions and terms of employment for all part-time employees of Elgin Manor, represented by the said Union. READ a first time this 27th day of July, 1988. READ a second time this 27th day of July, 1988. READ a third time and finally passed this 27th day of July, 1988. ~ >4-.-./ G. C. Leverton, Clerk. 4// /i~~ ./ W. A. Mar n, Warden. COUNTY OF ELGIN By-Law No. 88-45 "8EING A BY-LAW TO AUTHORIZE THE EXECUTION OF A COLLECTIVE AGREEMENT BETWEEN THE CORPORATION OF THE COUNTY OF ELGIN AND LONOON AND DISTRICT SERVICE WORKERS' UNION. LOCAL 220. S.E.I.U.. A.F.L.. C.I.O.. C.L.C.. WITH RESPECT TO THE CORPORATION'S FULL AND PART-TIME EMPLOYEES AT TERRACE LODGE." WHEREAS the London and District Service Workers' Union, Local 220, by certificate dated March 24th, 1982, is the certi- fied bargaining agent for all the employees of Terrace Lodge, save and except Supervisors. persons above the rank of Supervisor. Registered Nurses, office Staff, and students employed during the school vacation period: and WHEREAS negotiations have taken place over a period of time, between the County and the Union. towards establishing orderly collective bargaining relations and providing an orderly procedure for the disposition of grievances and defining working conditions and terms of employment for all employees who are represented by the Union, in the form of a Collective Agreement; aoo WHEREAS agreement has now been reached by both parties on some of the said procedures. conditions and terms of employ- ment to be included in an agreement to cover the period January 1st, 1988 to December 31st, 1989. NOW THEREFORE it is hereby enacted that the Warden and Clerk of the County of Elgin be and are hereby empowered to sign the Collective Agreement between the County of Elgin and the London and District Service Workers' Union, Local 220, S.E.I.U., A.F.L., C.I.O., C.L.C., setting forth collective bargaining rela- tions. disposition of grievances and to define working conditions and terms of employment for all full and part-time employees of Terrace Lodge, represented by the said Union. READ a first time this 27th day of July, 1988. READ a second time this 27th day of July, 1988. READ a third time and finally passed this 27th day of July, 1988. ~~ G. C. Leverton, Clerk. ~df nf,& .-: W. A. Mar Warden. 289 COUNTY OF ELGIN By-Law No. 8B-46 "BEING A BY-LAW TO ESTABLISH THE REMUNERATION TO BE PAlO TO THE WARDEN. COUNCIL MEM8ERS AND COUNTY OFFICIALS FOR ATTENDING CONVENTIONS. " The Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. and Elgin attending That the Warden, County Officials conventions - Members of the Elgin County Council be paid the following rates for (a) For a convention within a radius of 200 miles (322 Km) of St. Thomas, the per diem rate, regis- tration fee and mileage from St. Thomas to the convention site and return, paid at the same rate established for the use of personal vehicles for County business. '" (b) For a convention outside a radius of 200 miles (322 Km) of St. Thomas, the per diem rate, regis- tration fee and single airfare rate from the London airport to the site of the convention and return. Where the site cannot be reached by air service, mileage to and from the convention be paid. The Clerk will obtain the flight fare, thirty days prior to a convention outside the 200 mile (322 Km) radius of St. Thomas, and this will be the amount paid to all those attending, irregardless of their method of travel. (c) In addition to the per diem the Warden may receive up to $150.00 per day for additional expenses upon presentation of receipts. (d) The Warden or designate is authorized to obtain a County Room at conventions when he deems it desir- able and that he be reimbursed for this cost, upon presentation of receipts. Whichever Committee is associated with the convention is repsonsible for and must provide the refreshments etc. in the hos- pitality suite. The Warden is entitled to the per diem rate, whether he uses this room or obtains another one. {e} That in order to obtain payment for attending con- ventions the Member or Official must present the hotel bill and registration receipt or reasonable facsimile of same to the Clerk of the County. (f) The per diem rate for conventions shall be limited to the actual days that the convention has sessions listed. (g) Where a Councillor drives to a convention (within a radius of 200 miles [322 KmJ of St. Thomas} and does not stay overnight, he/she shall receive Committee pay and be reimbursed for the registration fee. Mileage is to be reimbursed for one trip only, regardless if he/she attends more than one day and this will be considered as one of the allowable conventions. (h) The per diem rate to be paid shall be as follows: Effective January 1st, 1988 - $175.00 per day. o - 2 - Z. (a) The Warden may attend any number of conventions he chooses each year. (b) Members of County Council are limited to any two conventions of their choice each year. (e) Attendance at any out of Province conventions be limited to the Warden, Chairman of the Committee and the Department Head or designate under whose juris- diction the function falls. (d) In the event a Councillor wishes to attend an out of Province convention, he/she be allowed to do so, but it will count as two conventions and he/she may not attend any others for the County. (e) All Officials attending conventions must have prior approval of the Committee, through which they report, and Council be so advised. 3. That By-Law No. 87-32 be, and the same is hereby repealed. 4. That this By-Law shall become effective upon passing. READ a first time this 27th day of July, 1988. READ a second time this 27th day of July, 1988. READ a third time and finally passed this 27th day of July, 1988. ~~ >4--/ G. C. Leverton, Clerk. A5// ~.. G- /' W. A. Ma tyn, Warden. 291 COUNTY OF ELGIN By-Law No. B8-47 "A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE JULY SESSION. 1988. " WHEREAS by Section 9 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of a municipal corporation are to be exercised by its council; and WHEREAS by Subsection 1 of Section 103 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of every Council are to be exercised by By~Law: and WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law. NOW THEREFORE the Municipal Counail of the Corporation of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the Corporation of the County of Elgin in respect of each recommendation contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meetings held during the July 1988 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 27th day of July, 1988. READ a second time this 27th day of July, 1988. READ a third time and finally passed this 27th day of July, 1988. ~~~. G. C. Leverton, Clerk. .~J~ '" W.. M tyn. Warden. 2 September Session - First Day Tuesday, the 13th day of September, 1988 The BIgin County Council met this day at the Administration Building, at 10~OO A.M., in accordance with adjournment. The Warden in the Chair. ROLL CALL - All Members present except; Deputy Reeve Campbell Reeve Bradfield Reeve McCann. Moved by Deputy Reeve Mezenberg Seconded by Deputy Reeve Wakeling That the minutes of the July 1988 Session of the Elgin County Council be adopted. - Carried. COMMITTEE COMMUNICAtIONS COUNTY GOVERNMENT COMMITTEE 1. Long Point Region Conservation Authority with invitation to attend a meeting on September 29th, 1988 at 1;30 P.M. to review the Kerrio Report on the Conservation Authorities Program. 2. Minister of Municip~ Affairs with copy of a resolution presented to the Provincial and Territorial Ministers responsible for Municipal ~ffairs re: feder~ government funding support. 3. pilgrims of Saint Michael with resolution ret obtaining a yearly $12,000.00 allowance for the mothers at home. 4. Andrew S. Brandt, M.P.P., Leader of the Progressive conservative Party with copy of Hansard from the Committee of the Whole House ret 8ill 100. An Act to Amend the Education Act. 5. City of Toronto with recommendations ret Provincial Bill 119. An ~ct to Amend The Ontario Lottery corporation Act. 6. Town of Oakville with two resolutions - (1) requesting direct grants, subsidies and/or supplementary subsidy from the Province to provide infrastructure needs to service an expanding popUlation. (2) aSking the Province to reverse the emerging current philo- sophical trend taking shape rei preservation of Ontario's Keritage. COUNTY ROADS COMMITTEE 1. Ontario Good Roads Association with information on the new and increased Ontario Sales Taxes announced in the 1988 Provincial Budget. 2. Mr. William ~. Fitzpatrick with request to trap in the County- owned gravel pit in Dereham TownShip. 3. Ministry of Natural Resources with questions concerning municipal levies for seismic exploration on Municipal Road Allowances. 4. Township of Malahide with copy of By-Law 13-88, passed under the Tile Drainage Act. 5. Ministry of the Environment with request for any thoughts th&t could be contributed to a study on Generic Waste Management Alterna- tives for Municipal and Private Sector Proponents. 293 - 2 - COUNTY ROADS - continued 6. Ministry of Transportation with information on supplemental sub- sidy re~ pedestrian crossovers in Ontario. 7. Ontario Municipal Board reminding the County of the time limits for serving a Reply in the matter of Crawford, Lilley at at. vs. the County of Elgin. PERSONNEL COMMITTEE 1. Hay Management Consultants Limited offering their services for Pay Equity. 2. Ministry of Municipal Affairs with copy of a bulletin on the Pay Equity Act. PROPERTY COMMITTEE 1. Ministry of Government Services with fOllowing: (1) Acceptance of one year lease on Court House at $128,963.88 (January 1 - December 31, 1988). (2) Notification that separate lease for the Crown Attorney is cancelled and is now with the Court Rouse. (3) Replying to letter re1 leases for Court House Block and Ministry of AgriCUlture and Food areas. (4) Acceptance of one year lease on Registry Office at $2~;009.48 (January 1 - December 31, 1988). SOCIAL SERVICES COMMITTEE 1. County of Grey with copy of resolution forwarded to the Minister of Community and Social Services re: share costing for Special Assist- ance, retroactive to January 1st, 1988. FILED 1. Minister of Community and Social Services advising that he' had just received the report of the Social Assistance Review Committee and inviting any initial comments. 2. City of St. Thomas Clerk, Peter Leack, with the distribution of school board trustees. 3. Ministry of the Solicitor General, Office of the Fire Marshall, advising that Mr. Bob Beckett, London District Office, has tendered his resignation and will not be replaced. 4. Ontario Hydro with second in a series of newsletters on the Nanticoke Generating Station to Longwood Transformer Station Project. 5. Environment Ontario with bulletin entitled .FACTS. re1 apartment Building Incinerators. 6. Four Counties General Hospital with copy of Annual Report for 1987-88. 7. Family and Children's Services of St. Thomas and Elgin with Allocation of Children and Financial Statements for the months of June and July 1988. 8. The University of Western Ontario advising that Mrs. M. E. Millar has replaced Mr. Douglas J. Geddie as Vice President, External. 9. John Wise, M.P., Elgin, acknowledging receipt of a copy of our letter to the Honourable David Peterson re: voting privileges of individuals serving prison terms. 10. The McBain Family with appreciation for flowers. 11. Bank of Montreal advising of an increase in the prime interest rate by ~% to 11~%. effective August 26th, 1988. 4 _ 3 - County Council, September Session, 1988 FILED - continued 12. Secretary to the Cabinet acknowledging on behalf of the Premier, the County's resolution re~ voting privileges for prisoners. 13. County of Middlesex endorsing Elgin's resolution re~ day passes for persons held under warrant of the Lieutenant-Governor. 14. Clerk, City of Chatham. with copy of determination and distribu- tion of Kent County Roman Catholic separate School Board Trustees. 15. Treasurer of Ontario with reply re: the resolution concerning tax increases in the 1988 Budget. 16. Town af AyLmer with a copy of a letter to Public Works Canada re: issues affecting federal property. 17. Association of Municipalities of Ontario with Schedule of Hearings rez Sunday Shopping legislation. 18. Bob Rae, Leader of the Official Opposition, acknowledging the correspondence rez Bill lOa, An Act to Amend the Education Act, and stating that his colleagues share Elgin's concerns. 19. Village of Dutton advising that they supported the resolutions re: patients under a Lieutenant-Governor's warrant. 20. Minister of Transportation advising of a second advance payment of subsidy in the amount of $1,604,000. 21. Ministry of community and Social Services advising that the dead- line for submissions rez the Social Services review has been extended to August 31st, 1988. 22~ Minister of Municipal Affairs with a copy of Bill 106, An Act to ~nd the Municipal Elections Act and The Municipal Act. Moved by Deputy Reeve van Kasteren Seconded by Deputy Reeve DeKraker That the disposition of the Communications mailed previously be approved as followsz County Government Committee - 11-6 inclusive County Roads Committee - 11-7 inclusive Personnel Committee - #1-2 inclusive Property Committee - i1 Social Services Committee - il Filed - i1-22 inclusive County Council- #1-2 inclusive. - Carried. FIRST REPORT - COUNTY GOVERNMENT COMMITTEE The First Report of the County Government committee was presented by Reeve Black and adopted on motion of Reeve Black and Deputy Reeve Mezenberg. FIRST REPORT - COUNTY UBRARY COMMITTEE (mailed) Moved by Reeve Pearson Seconded by Reeve Purcell That the First Report of the County Library Committee be adopted. - Carried. FIRST REPORT - COUN'l'Y ROADS COMMITTEE (mailed) Moved by Reeve Stewart Seconded by Reeve Ne~ That the First Report of the County Roads Committee be adopted. - Carried. 295 - 4 - FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE (mailed) Moved by Reeve Ford Seconded by Deputy Reeve Millman That the First Report of the Homes for Senior citizens committee be adopted. - Carried. SECOND RE~ORT - HOMES FOR SENIOR CITIZENS COMMITTEE 'rhe Second Report of the Homes for Senior Citizens Committee was presented by Reeve Ford and adopted on motion of Reeve Ford and Reeve Stewart. FIRST REPORT - PROPERTY COMMITTEE (mailed) Moved by Reeve Hodgson Seconded by Reeve willsey That the First Report of the Property Committee be adopted. - Carried. The Clerk read an invitation to attend the Ay~er and East Elgin United Way Campaign Kickoff on Friday, September 16th, 1988 at 10:30 A.H., at the Royal Bank of Canada, Aylmer. Warden Martyn reviewed the status of the offer, made through John Kise, of a steam engine for St. Thomas and district. He attended a meeting of a committee set up for the purpose or looking into location etc., and will continue to act on it providing Council has no objections. COUNCIL COMMUNICATIONS 1. The Premier of Ontario with acknowledgement and reply to Elgin'S resolution rei patients on warrants of the Lieutenant Governor. 2. Association of Municipalities of Ontario with nomination and consent form for the County and Regional Executive Committee of A.M.O. Moved by Deputy Reeve MilLman Seconded by Reeve Purcell That Council Communications numbered 1 and 2 be filed. - Carried. Moved by Reeve Black Seconded by Reeve Hodgson That we go into a Committee Of The Whole. - Carried. Warden Martyn named Reeve Merr as Chairman. The Committee rose without reporting. Moved by Deputy Reeve Schaper Seconded by Deputy Reeve Chute That we do now adjourn (11:34 A.H.) to meet again on September 13th, 1988 at 1:30 P.M, - Carried. Council re-convened at 1:51 P.M. ROLL CALL - All Members present except: Deputy Reeve Campbell Reeve Bradfield Reeve McCann. 6 _ 5 _ County Counci~. September Session, 1988 FIRST REPORT - PERSONNEL COMMITTEE The First Report of the Personnel Committee was presented by Reeve Neukamm and adopted on motion of Reeve Neukamm and Reeve Lavereau. FIRST REPORT - SOCIAL SERVICES COMMITTEE The First Report of the Social services Committee was presented by Reeve Fischer and adopted on motion of Reeve Fischer and Reeve Bradfield. Moved by Reeve Black Seconded by Deputy Reeve Mezenberg That Elgin County Council acknowledges with deep appreciation the offer of a Series 5700 steam locomotive for placement in this area through the good offtces of Honourable John Wise, M.P., and urges all community groups, service clubs and those interested in the history of railroading to support the project on a volunteer basis rather than through the use of tax raised funds. - Carried. Moved by Reeve Marr Seconded by Reeve Purcell That County metal lapel pins be provided for distribution to the Clerks and Treasurers attending the meeting on September 26th, 1988, hosted by Elgin County and stick pins be provided to the Queen of the Furrow for exchange with other contestants at the I.P.M. - Carried. Moved by Reeve Black Seconded by Reeve Perovich That By-~aw No. 88-48 -A By-~aw to Provide Guidance Upon the Proce- dures for the Election of the County Warden- be read a first time. - Carried. Moved by Reeve Perovich Seconded by Deputy Reeve Mezenberg That By-~aw No. 88-48 be read a second time. - Carried. Moved by Reeve Marr Seconded by Reeve Black That By-Law No. 88-48 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Schaper Seconded by Reeve Emerson That By-Law No. 88-49 -A By-Law to Authorize the Expenditure of Monies to Replace the Middlemiss Bridge- be read a first time. - carried. Moved by Deputy Reeve DeKraker Seconded by Reeve Emerson That By-Law No. 88-49 be read a second time. - Carried. 297 - 6 - Moved by Reeve Emerson Seconded by Deputy Reeve Schaper That By-Law No. 88-49 be read a third time and finally passed. - Carried. Moved by Reeve Neukamm Seconded by Reeve Pearson That By-Law No. 88-50 -Beioga By-Law to Authorize the Warden and the Clerk to Sign an Agreement Between the County of Elgin and the County of Middlesex to Share the Costs of Replacing the Middlemiss Bridge- be read a first time. - Carried. Moved by Deputy Reeve Wakeling Seconded by Reeve Hodgson That By-Law No. 8S-50 be read a second time. - Carried. Moved by Deputy Reeve Wakeling Seconded by Reeve Neukamm That By-Law No. 8S-50 be read a third time and finally passed. - Carried. Moved by Reeve Purcell Seconded by Deputy Reeve Lyle That By-Law No. 88-51 -A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the September Session, 1988- be read a first time. - Carried. Moved by Reeve Lavereau Seconded by Deputy Reeve DeKraker That By-Law No. 88-51 be read a second time. - Carried. Moved by Reeve Lavereau Seconded by Reeve Purcell That By-Law No. 88-51 be read a third time and finally passed. - Carried. Moved by Reeve Emerson Seconded by Reeve Pearson That we do now adjourn (2:10 P.M.) to meet again on October 19th, 1988 at 10:00 A.M. - Carried. ~/~.....,:....,. ~-v G. C. Leverton, Clerk. w. A. Martyn, Warden. 8 COUNTY GOVF.~NMENT COMMITTEE REPORT September Session, 1988 FIRST REPORT To the Warden and Members of the Elgin County Council, The County Government committee reports as follows: 1. That we recommend that the Warden and Chairman of the County Government Committee be authorized to attend a meeting to be convened by the Long Point Region Conservation Authority, to be held September 29th. 1988 at 1:30 P.M. re: Conservation Authority amalgamations. 2. That Correspondence #2. 3, 4, 5 and 6 be filed. 3. That Mrs. R. M. Daniel, Deputy Clerk-Treasurer, be authorized to attend the A.M.O. (County and Region Section) Convention, to be held in Guelph. October 2nd - 5th, 1988, with the usual allowance paid. 4. That the Clerk be authorized to prepare amendments to the present by-law setting forth the procedures for the election of Warden to make it correspond with the amendments to The Municipal Act. 5. That the allowance for travel to the R.T.A.C. Convention in HaLifax be paid at $500.00 per person. 'ALL of which is respectful~y submitted. /.' / / / ' ( @'f/g C. 1. la k, Chairman. ~'/ 6t" - .. . // ~ SEP 13 1988 299 LIBRARY COMMITTEE REPORT September Session 1988 FIRST REPORT To the \Varden and Members of Elgin County Council, The Library Committee reports as follows: 1. That Mrs. Maryann Bailey be authot'ized to attend the workshop "Focus on the Reading Child" on September 29th - 30th, 1988 with the usual expenses paid. , ALL of which is respectfully submitted. ~ Don H. Pearson, Chairman. ~ SE? IS 008 o COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT AUGUST SESSION 1988 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD COMMITTEE REPORTS AS FOLLOWS: 1. Road it16 at the Port Talbot Culvert has been re-opened. Minor trimming and guard rail work remain. It is expected that repair costs will be within the original budget of $250,000. 2. We have engaged, as a Staff Engineer. Mr. Clayton Watters to begin work on September 12. 1988 at Salary Level 11. Step 4. On the completion of his probation period. he will move to Step 5 (Level 11). The County will pay mileage according to County Council's By-Laws for the use of his vehicle and will install a County two-way radio in his vehicle. 3. We have agreed with the County of Middlesex Road Committee. to hire the firm of M. H. Dillon Limited, London. Consulting Engineers to make environmental and cost comparison studies required for pending a.M.B. Hearings regarding the proposed closing of Tates Bridge as approved by County Council. The County of Middlesex has undertaken to co-ordinate activities with M. M. Dillon. 4. We have authorized a Tender call for the construction of Middlemiss Bridge on County Road #14 being due on October 12. 1988. The Tenders will be reviewed at a joint Committee meeting with MIddlesex County Road Committee. The specifications require that traffic be able to use the new bridge by late Fall of 1989 with all work to be completed by July of 1990. The County of Middlesex has agreed to pay their share of the costs as they are incurred. Thus most of the County's construction budget for 1989 will be used for this project. It will be necessary to petition the Ministry of Transportation of Ontario to allow the use of a portion of the County1s resurfacing budget so that a limited construction program can be main- tained on St. Thomas Suburban Roads and for the completion of Fairview Avenue and the continuation of construction on County Road #2 in Dunwich Township. The cost of Middlemiss Bridge is estimated at approximately 3 million dollars to be divided equally between the two Counties. 5. We have accepted the quotation of Walmsley Bros. Ltd. for base coat 301 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT Page 2 asphalt on County Road 1#2 new construction, west of the Coyne Road in Ounwich TownShip at the Tendered price of $23.40 per ton including all taxes with the County of Elgin to supply the asphalt cement. 6. We have accepted the quotation of Walmsley Bros. ltd. for asphalt resurfacing on County Road #46. south of Corinth in Bayham Township at a price of $21.46 per ton including all taxes. with the County of Elgin to supply the asphalt cement. 7. That we have purchased from london Machinery Limited the 8 cu. yd. sander with Wisconsin Gas Motor at a price of $13.845.00 plus Provincial Sales Tax to replace an old Sander. 8. We have authorized Golder Associates to make soil tests and prepare a report for the stabilization of the Joseph Street Hi-ll (County Road 1#23) in Port Stanley. The estimated cost of the report is $5.000.00. Golder Associates are suggesting stabilization using concn!te bin walls. 9. We requested the Village of Port Stanley to include the County of Elgin's concerns about the proposed condominium development on Road 1#20 in their development agreement with the owners. These concerns include drainage along County Road 1120. the location and type of the entrance including pavement widening. curb and gutter. etc.. and the provision of an agreement with the owners to keep certain areas clear of vegetation, building signs. utility poles. etc.. for Visibility at the entrance. to. That we have agreed to pay the Village of Rodney for the repair of approximately 1.200 feet of curb on County Road 1#3 between Queen Str~t and the Canadian National tracks with the understanding that this wi 11 complete repairs to curb and gutter on Road 1#3 in that location. The County will also pay any necessary costs for repairs to existing catch. basins and the Village will pay for all boulevard and sidewalk repair costs. 11. We have agreed to a request from the Village of Dutton that the County install approximately 900 lineal feet of curb and gutter between Shackleton and Mary Streets on Road /#8 complete with necessary catctlbasins. The County of Elgin will remove the old curb, gutter. and sidewalks. The Vi llage will pay for all sidewalk including any granular base reQuired behind the curb and gutter line. as wel1 as street lighting and any modifications reQuired for building entrances. eaves trough drains. etc. 2 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT Page 12. Construction is underway on County Road /#2 in Ounwich Township, westerly from the Coyne Road to join the portion completed in 1987. Construction is also underway on Road fl22 from the intersection of County Road #27 northerly to join with the construction completed in 1987. WE RECOMMEND: 1. That a By-law be passed authorizing the Warden and Clerk. to sign an Agreement with the County of Middlesex for the construction of Middlemiss Bridge. 2. That a By-Law be passed authorizing the expenditure of $300,000 total from County levies for the construction of MiQplemiss Bridge in 1989 and 1990 and that the Clerk be authorized to forward a copy of this By-law to the Ontario Municipal Board for their approval. ALL OF WHICH IS RESPECTFUllY SUBMITTED . :?"1<fl:"-'/)< ;t\ CHA I RMAN ~{jJ 11~+ SEP 13 1988 303 HOMES FOR SENIOR CITIZENS COMMITTEE REPORT September Session FIRST REPORT To the Warden and Members of the Elgin County.Council. The Homes for Senior Citizens Committee reports as follows: 1. THAT we recommend to the Property Committee that the computer proposal be reviewed and that we suggest Dave Grootjen and the computer representative make the presentation. ALL of which is respectfully submitted. /JIlJ.../--:7::", Albert Ford. Chairman ~"',-'f SEP 13 008 4 HOMES FOR SENIOR CITIZENS COMMITTEE REPORT September Session Second Report To the Warden and Members of the Elgin County Council. The Homes for Senior Citizens Committee reports as follows: 1. THAT the staff working on the Convention Committee be authorized to have the usual expenses paid for Tuesday. September 13. 1988. 2. THAT the Director/Administrator be authorized to arrange the Appreciation luncheon for Auxiliary members and volunteer drivers for Meals-an-Wheels for November 4. 1988 at Terrace Lodge. All of which is respectfully submitted. . Ovl...f-~ A. K. FORO. Chairman --4'.d/ ~ SEP 13 llIl6 305 PROPERTY COMMITTEE REPORT September Session, 1988 FIRST REPORT To the Warden and Members of the Elgin County Council, The Property Committee reports aa follows: 1. That we authorize payment of the account to Smylie & Crow Associates Inc. in the amount of S839.00 for work done in the -Tenant Layout-, 2. That the firm of Donald M. Crocker Construction Ltd. be authorized to begin renovations aD the west side of the second floor at an estimated price of S75,894.00 as quoted. 3. That McNaughton Farm Drainage and Backhoe Service Ltd. be authorized to go ahead with the tile work on the farmland north of the County Building, subject to the approval of the Ministry of Government Services in London. 4. . That Elgin Electric install a receptacle for use on the Christmas decorations on the front of the building. 5. That we purchase a Season's Greeting sign, to be installed on the front of the County Building at an approximate cost of $830.00 (American). 6. That we recommend that the Clerk-Treasurer's Department co-operate with the Homes for the Aged in the selection ofa computer system which wil~ be mutually compatible. ALL of which is respectfully submitted. JOW';;2?!! 4f~ Ch~irm,4-.dP' ~ SEP 13 11188 6 PERSONNEL COMMITTEE REPORT September Session, 1988 FI RST REPORT To the Warden and Members of the E~gin County Council, The Personnel committee reports as follows: l. increase previous That we recommend that Rick Lalonde be allowed an in the grid (Level 4) as of January 1st, 1989, and the recommendation of no advance be rescinded. 2. That correspondence 11 and 2 be filed. ALL of which is respectfully submitted. , ./~JJ~ E. Neukamm, Chairman. ~dI~.Jr SEP 13 1988 307 SOCIAL SERVICES COMMITTEE REPORT September Session, 1988 FIRST REPORT To the Warden and Members of the Elgin County Council, The Social Services Committee reports as followsr 1. That the resolution from the County of Grey (Corre- spondence #1) re~ Special Assistance be endorsed. 2. That the actions of the Director in granting Mrs. Wendy Dodd six (6) days leave of absence, without pay, in August 1988, be approved. ALL of which is respectfully submitted. Fi er, hairman. ~~ ~...:tr ~',/~ SEP 13 !la8 8 COUNTY OF ELGIN By-Law No. BB-4B "A BY-LAW TO PROVIDE GUIDANCE UPON THE PROCEDURES FOR THE ELECTION OF THE COUNTY WARDEN. " WHEREAS The MunicipaL Act requires that the Warden shall be elected in the manner provided by resolution of the Council passed prior to the election: and WHEREAS the Municipal council of the corporation of the County of Elgin deems it advisable that the procedures for the election of the Warden be. as nearly as may be, consistent from ~arto~ar; ~d WHEREAS the said Council deems it advisable to provide guidance to the County Clerk in the conduct in such proceedings. THEREFORE BE IT RESOLVED that the Municipal Council of the corporation of the County of Elgin enact~as follows: ELECTION OF WARDEN 1. The Clerk or Deputy Clerk of the County shall take the Chair at two o'clock in the afternoon of the Second Wednesday of the month of December in each year, or at such hour and on such day thereafter as he shall find .the majority of the Members of the Council present in the Council Chamber. 2. The County Clerk or Deputy Clerk shall present the fol- lowing resolution for the consideration of the Council, namely: THEREFORE BE IT RESOLVED that the Municipal Council of the Corporation of the County of Elgin hereby agrees that the election of Warden for the year (state the year) shall be conducted in accordance with the proce- dures numbered three to eight as set out in By-Law Ko. 88-48, Being a By-Law to Provide For Guidance Upon the Procedures For the Election of Warden (or alterna- tively, in such other manner as may be set out in the resolution). 3. That the Clerk or Deputy Clerk shall prepare lists of the names of the members in perpendicular and horizontal lines, and a card for each member with the names of the members written or printed thereon. 4. That the Clerk or Deputy Clerk shall announce that any person aspiring to the position of Warden shall be granted an opportunity, not exceeding five (S) minutes, to address County Council. 5. that he number That the Clerk or is ready -to proceed to be Warden. Deputy Clerk shall inform the members with the election of one of their 6. That the Clerk or Deputy Clerk shall thereupon take from a receptacle in which the cards have been placed, one card at a time, as it comes to his hand, and call upon the member whose name appears thereon to say for whom he casts his vote, and the Clerk or Deputy Clerk shall place the figure under the name of the member for whom the vote was cast. When all members have voted, the Clerk or Deputy Clerk shall forthwith inform the mem- bers of the result, and the Clerk or Deputy Clerk shall continue the same procedure until he shall find that more than fifty percent of the votes have been cast for one member, and he shall thereupon declare the election of such member. 7. For the purposes of electing the Warden, each member of County Council shall only have one vote. 309 - 2 - 8. In the case of an equality of votes for Warden, the successful candidate shall be determined by the Clerk or Deputy Clerk placing the names of the candidates on equal size pieces of paper in a box and one name being drawn by a person chosen by the Clerk or Deputy Clerk. 9. That the Warden-Elect shall forthwith sign and declare and read aloud the Oeclaration of office. and Oath of Allegiance and on completion thereof he shall take the Chair. 10. Where the masculine words "he" or "his. are used throughout this by-law, it s~allbe interpreted to mean .she" or "her" in the event reference is made to a female person. 11. That By-Law No. 86-33 be and the same is hereby repealed. READ a first time this 13th day of September, 1988. READ a second time this 13th day of september, 1988. READ a third time and finally passed this 13th day of September, 1988. _&.<. .- G. C. Leverton, Clerk. ~ ~ ff-LYI' ~ 7- w. A. Ma yo, Warden. COUNTY OF ELGIN By-La. No. 8B-49 "A BY-LAW TO AUTHORIZE THE EXPENDITURE OF MONIES TO REPLACE THE MIDDLEMISS BRIDGE." WHEREAS the Middlemiss Bridge which spans the Thames River, jointly maintained by the Counties of Elgin and Middlesex, is in very poor condition and requires repiacing: and WHEREAS it is planned on calling tenders in the fall of 1988 and have the work completed during 1988 and 1989; and WHEREAS the cost of doing the work has been estimated at 3.1 Million Dollars which will be subsidized by the Ministry of Transportation at 80t and the balance of the cost will be divided evenly between Elgin and Middlesex Counties as follows: ELGIN MIDDLESEX MINISTRY ~ . 1988 S 10,000 S 10,000 S 80,000 S 100,000 1989 150,000 150,000 1.200,000 1,500.000 1990 150,000 150,000 1,200.000 1.500,000 $310.000 $310,000 $2,480,000 $3,100,000 and: WHEREAS the expenditure for the County of Elgin extends beyond the term of the current Council and will be provided in the budgets for the years 1989 and 1990. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin hereby authorizes the expenditure of the above funds, to replace the Middlemiss Bridge, subject to the approval of the Ontario Municipal Board. READ a first time this 13th day of September, 1988. READ a second time this 13th day of September, 1988. READ a third time and finally passed this 13th day of September, 1988. ..-:r: ~ - ~ G. C. Leverton, Clerk. 4W~.~ "" W. A. t , Warden. 311 COUNTY OF ELGIN By-Law No. BB-50 "BEING A BY-LAW TO AUTHORIZE THE WARDEN AND THE CLERK TO SIGN AN AGREEMENT BETWEEN THE COUNTY OF ELGIN AND THE COUNTY OF MIDDLESEX TO SHARE THE COSTS OF REPLACING lHE MIDDLEMISS BRIDGE." WHEREAS the bridge known as the "Middlemiss Bridge- located over the Thames River on Middlesex Road 9 of Lot 1, Range VIIS, Township of Ekfrid, in the County of Middlesex, and on Elgin Road 14 at Lot C, Concession III, Township of Dunwich, in the County of Elgin, is under the joint jurisdiction of both parties: and WHEREAS it has been deemed desirable by both County Councils to replace the existing Middlemiss Bridge with a new structure and approach roads and to share its cost in the manner set out in an Agreement. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. That the Warden and the Clerk are hereby authorized to sign an agreement, with the County of Middlesex, setting out the manner in which the costs of replacing the Middlemiss Bridge, will be shared. READ a first time this 13th day of September, 1988. READ a second time this 13th day of September, 1988. READ a third time and finally passed this 13th day of September, 1988. ~~ G. C. Leverton, Clerk. d:f'P'~ ' W. A. M tyn, Warden. THIS AGREEMENT made this day of , 1988. BETWEEN: THE CORPORATION OF THE COUNTY OF MIDDLESEX hereinafter referred to as -Middlesex- of the FIRST pART AND: THE CORPORATION OF THE COUN'fi. OF ELGIN hereinafter referred to as -Elgin- of the SECOND PART WHEREAS the bridge known as the -Middlemiss Bridge- located over the Thames River on Middlesex Road 9 of Lot. 1, Range VIIS, Township of Ekfrid, in the County of Middlesex, and on Elgin Road 14 at Lot C, Concession III, Township of Dunwich. in the County of Elgin, is under the joint jurisdiction of both partiesl and ' WHEREAS it has been deemed desirable by both Councils to replace the existing Middlemiss Bridge with structure and approach roads and to share its cost in the set out in this Agreement. County a new manner IN CONSIDERATION of the premises, covenants and agree~ ments herein contained. the parties mutually agree as follows; 1. Elgin shall retain the services of Parker Consultants Limited, 747 Hyde park Road. London, to carry out investigations, design the new bridge. prepare the plans and specifications. and to supervise the construction of the new bridge and demolition of the existing bridge. Elgin shall pay the Consultant and invoice Middlesex for its share of the costs. 2. Elgin agrees to obtain all necessary approvals and per- mits for the construction of the new bridge and approaches. 3. Upon completion and approval of the final contract docu- ments by both parties and by the Ministry of Transportation, Ontario, Elgin will advertise for and receive tenders for, con- struction of the new bridge and a portion of the approaches, and shall purchase by tender or quotation any other material and services necessary to complete the work. Before accepting any tender or quotation on any work on which Middlesex is required to share in the cost, Elgin shall obtain the approval of Middlesex. 4. Each party shall acquire. essary road widenings to construct including survey and legal costs. in their own County, the nec- the new bridge and approaches 5. Cost sharing for the new bridge and approaches. includ- ing land purchase. engineering. supervision and removal of the existing bridge shall be as follows; (al for the costs of engineering and the necessary approvalS: 50% by Middlesex and 50% by Elgin. (b) for the costs of land purchase including legal and survey costs: 100% by Middlesex for land acquired in Middlesex County and 100% by Elgin for land acquired in Elgin County. (c) for the costs of construction of the new bridge inCluding erosion protection, 30 metres of approaches on each side of the new bridge. removal of the existing bridge and inclUding supervision by the Consultant of the above works; 50% by Middlesex and 50% by Elgin. 313 - 2 - S. - continued (d) for the costs of approaches beyond 30 metres from the ends of the new bridge including supervision by the Consultant if necessarY7 100% by Middlesex for approaches in Middlesex County and 100% by Elgin for approaches in Elgin County. Supervision costs by the Consultant shall be prorated in the same proportions as the bridge and approach works included in the Contract. 6. Elgin shall make all payments for engineering, supervi- sion, construction of the new bridge and approaches and removal of the existing bridge and shall invoice Middlesex on a monthly basis for its share. Such invoices shall be certified as correct by the Elgin County Engineer and be in sufficient form and detail as required by Middlesex to verify the portions of the work included. Upon receipt of invoices and subsequent approval, Middlesex shall pay the Treasurer of the County of Elgin, the amount of such invoices. 7. Elgin shall maintain during construction and for a further period of seven years thereafter full records of all expenditures relating to the costs for the total project including all documents and vouchers relating thereto. Copies of all such records shall be made available if necessary, to Middlesex and the Ministry of Transportation, Ontario, for the purposes of examina- tion and audit and Elgin shall give all reasonable assistance as required for the interpretation of such documents. a~ Each party shall make provisions in their road expend- iture by-law or by other arrangements if necessary for the estimated expenditures that they will be liable for under this agreement, and each shall make application individually to the Ministry of Transportation, Ontario, for any subsidies that are payable from the Ministry. 9. Upon completion will be under the joint future maintenance costs Middlesex and 50% by Elgin. of the new bridge, the new structure juriSdiction of the two Counties with being shared on the basis of 50% by IN WZTHBSS WHEREOF the parties hereto have duly executed these presents with effect from the day first above written. THE CORPORATION OF THE COUNTY OF MIDDLESEX Warden Clerk THE CORPORATION OF THE COUNTY OF ELGIN L/P'7?1-,~ Warden ~~ Clerk 14 COUNTY OF ELGIN By-Law No. 88-51 "A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE SEPTEMBER SESSION. 1988. " WHEREAS by Section 9 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980., the powers of a municipal corporation are to be exercised by its council: =d WHEREAS by Subsection 1 of Section 103 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of every Council are to be exercised by By-Law; and WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by B~-Law. NOW THEREFORE the Municipal Council of the corporation of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the corporation of the County of Elgin in respect of each recommendation contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meetings held during the September 1988 Session is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed-to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the corporation of the County of Elgin. READ a first time this 13th day of September, 1988. READ a second time this 13th day of September. 1988. READ a third time and finally passed this 13th day of September. 1988. ~~ >4.-- G. C. Leverton, Clerk. A':"// ~ " W. A.~t Warden. 315 October Session - First Day wednesday, the 19th day of October, 1988 The Elgin County Council met this day at the Administration Building, at lO~OO A.M., in accordance with adjournment. The Warden in the Chair. Warden Martyn extended a welcome to the student guests of the Members of County Council and advised them that an interesting itinerary had been planned. ROLL CALL - All members present. Each Member of County Council at this time introduced his/her guest. Moved by Reeve Marr Seconded by Deputy Reeve Mezenberg That the minutes of the September 1988 Session of the Elgin County Council be adopted. - Carried. COMMITTEE COMMUNICATIONS COUN'l'Y GOVERNMENT COMMITTEE 1. Canadian Parents for French (Ontario) with a copy of a brief to document serious errors and wrongfu~ conc~usions. being presented to Ontario municipalities by the A~~iance for the Preservatlonof English in Canada. COUNTY ROADS COMMIT'l'EE 1. Ministry of Transportation and Communications with information on the rehabi~itation of the Union Road Underpass (Shedden Interchange) on Highway 401. 2. Ministry of Transportation and Communications with copies of the fol~owing memos: No. 88-12 - Transportation. Storage and Disposa~ of Catchbasin Cleanout Hateria~ (Gl) and Spent Structura~ Steel B~asting Medium (G3). No. 88-17 - Transportation. Storage and Disposal of Roadsweeping Material. No. 88-18 - Ministry Directives on Municipa~ Equipment Purchases. 3. Stafford and Associates putting the County on notice that Mr. Morley J. Brown intends to bring legal action for nuisance and damage to bis property as a result of the construction work on County Road #22. in front of his residence. 4. Ontario Municipal Board requesting comments on the Port Stanley Terminal Rail Ioc.ts request to permit passenger excursions after sunset. PROPERTY COMMITTEE 1. Elgin County Pioneer Museum with request for storage for artifacts donated to Museum. SOCIAL SERVICES COMMITTEE 1. The Canadian Red Cross Society with request to support several recommendations ret Homemaker Services. 2. Ministry of Community and Social Services with clarification of policy regarding funding of handicapped children. 6 - 2 - ~ 1. Ministry of Education acknowledging receipt of our letter re~ trustee distribution and explaining the provision of Bi~l 125 to allow the board to increase or decrease its size by one or two members. :'.. Ministry of Agriculture and Food with an updated list of noxious weeds. 3. John wise, M.P.. acknowledging the County's letter reI Steam Locomotive 5700. 4. Ministry of Municipal Affairs with the requirements under the Municipal Tax Sales Act, 1984 to give a notice to the Public Trustee. S. Family & Children's Services of St. Thomas and Elgin with Alloca- tion of Children In Care and Financial Statement to August 31st, 1988. 6. Ministry of Natural Resources with copy of report prepared by Ms. Elizabeth Snell of Guelph ret expansion of the facilities of the Ontario Police College into a portion of the Aylmer Wildlife Manage- ment Area.. 7. Gladys K. Bate with appreciation for clearing up the south field of dandelions etc. ~ Moved by Deputy Reeve Wakelinq Seconded by Deputy Reeve Lyle That the disposition of the Communications mailed previously be approved as followsl County Government Committee - #1 County Roads Committee - '1-4 inclusive Property Committee - '1 Social services Committee - '1-2 inclusive Filed - 11-1 inclusive County Council - i1-10 inclusive. - Carried. EMPLOYEE PRESENTATIONS The following employees were present to receive recognition on their retirement: June Morton - retiring October 31st, after twenty-three years with the Library Main Branch. Mrs. Morton was presented with a watch ~nd Certificate by Reeve Pearson, Chairman of the Library Committee, and Warden Martyn.. Ray Collard - retiring on November 11th, after thirty years of employ- ment with the Roads Department. Mr. Collard was presented with a gift, Certificate and cheque by Reeve Stewart. Chairman of the Roads Committee. and Warden Martyn. FIRST REPORT - COUNTY GOVERNMEN'l' COMMITTEE (mailed) Moved by Reeve Black Seconded by Reeve Hodgson That the First Report of the County Government Committee be adopted. Moved by Reeve Stewart Seconded by Reeve Marr Resolved that Section 3 be amended to provide fora Road committee of ten voting members of which seven shall be from the townships and three from urban municipalities.. Moved by Reeve Ford Seconded by Reeve Neukamm Resolved that: Sections 4 and 5 of the County Government Committee Report be removed from the Report and tabled to be brougbt forward for consider.ation by tbe 1989 County Government Committee. 317 - 3 - County Council, October Session, 1988 The amended Report was then voted upon and Carried. FIRST REPORT - COUNTY ROADS COMMITTEE The ~irst Report of the County Roads Committee was presented by Reeve Stewart and adopted on motion of Reeve Stewart and Reeve Neukamm. FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE (mailed) Moved by Reeve Ford Seconded by Reeve Purcell That the First Report of the Homes for Senior Citizens Committee be adopted. - Carried. FIRST REPORT - PERSONNEL COMMITTEE (mailed) Moved by Reeve Neukamm Seconded by Deputy Reeve Schaper That the First Report of the Personnel Committee be adopted. - Carried. COUNCIL COMMUNICATIONS 1. Township of Charlottenburgh with resolution ret improvi~g French Language Services. 2. Ministry of Municipal Affairs with information on annexation by the Village of Port Stanley of a portion of the TownShip of Yarmouth. 3. St. Thomas Rotary Music Festival with request for advertisement. 4. Union Gas Limited with -Notice of Application and Hearings-, issued by the Ontario Energy Board ret an order fixing new rates, effective April 1, 1989. 5. TownShip of Malahide endorsing the Malahide Fire Department No. 2 request to support their concern in having the Fire Advisor for Elgin. Middlesex and Huron Counties replaced as soon as possible. 6. Pitch-In Ontario with request for financial support of $900 in 1989 to assist in their campaign. 7. TownShip of Malahide Fire Department No.2 pointing out that Mr. Robert Beckett. Fire Advisor for Elgin, Middlesex and Huron Counties, has resigned and these muniCipalities will not have a replacement until April or May of 1989. S. The Canadian Hearing Society Foundation with request for dona- tion. 9. Group 4 of The Ontario Mutual Insurance Association advising that they are opposed to any Changes in legislation allowing Shopping on Sundays. 10. Ministry of Municipal Affairs with information on ATraining Incentive Grants-. Moved by Reeve Black Seconded by Reeve Perovich That we subscribe to a full page advertisement in the St. Thomas Rotary Music Festival Program at a cost of $25.00 and repeat last year's ad. - Carried. 8 - 4 - Moved by Reeve Black Seconded by Reeve Neukarnm That we support the request of the Township of Malahide Fire Department No. 2 in their desire to have a replacement named for Mr. Robert Beckett, Fire Advisor for Elgin, Middlesex and Huron Counties. prior to April or May of 1989. - carried. Moved by Deputy Reeve Chute Seconded by Reeve Bradfield That Council Communications numbered 1. 2, 4, 6, a. 9 and 10 be filed. - Carried. Moved by Reeve Stewart Seconded by Reeve Emerson That we do now adjourn (11:00 A.M.1 to meet again on October 19th, 1988 at 1:30 P.M. - Carrilild. Council reconvened at 2:43 P.M. ROLL CALL - All Members present except: Reeve Perovich Reeve Neukamrn Deputy Reeve Schaper. Moved by Reeve Stewart Seconded by Reeve Emerson That we go iotas Committee Of The Whole. - Carried. Warden Martyn named Reeve Marr as Cha~n. The Committee rose without reporting. FIRST REPORT - COUNTY LIBRARY COMMITTEE (mailed) Moved by Reeve Pearson Seconded by Reeve Lavereau That the First Report ?f the County Library Committee be adopted. Moved by Reeve Pearson Seconded by Reeve Black Amend - Add No. 4 to Library Report 4. The Library Committee recotmlends that all present libraries be maintained and that future capital expenditures be considered for larger libraries. The amended Report was then voted upon and Carried. SECOND REPORT - COUN'l"l LIBRARY COMMITTEE (mailed) The Second Report of the County Library Committee was presented by Reeve Pearson. Moved by Reeve Pearson Seconded by Deputy Reeve van Kasteren That the Second Report of the County Library Committee be adopted. An amendment was - 319 - 5 - County Counci~. October Session, 1988 Moved by Reeve Pearson Seconded by Reeve Lavereau That the Second Report of the County Library Committee be amended by deleting the words -the next- in the first line and also changing -four- to -five- in line three of Item 1 and changing -four- to -five- in line one of Item 2. The amendments Carried. The amended Report was then voted upon and Carried. SECOND REPOR? - PERSONNEL COMMITTEE The Second Report of the Personnel Committee was presented by Reeve Emerson and adopted. on motion of Reeve Emerson and Reeve Bradfield. FIRST REPORr - PROPERTY COMMXTTEE The First Report of the Property Committee was presented by Reeve Hodgson and adopted on motion of Reeve Hodgson and Reeve Willsey. FIRST REPORT - RECEPTION AND ENTERTAINMENT COMMITTEE The First Report of the Reception and Entertainment Committee was presented by Deputy Reeve Chute and adopted on motion of Deputy Reeve Chute and Deputy Reeve Lyle. FIRST REPORT - SOCIAL SERVICES COMMITTEE The First Report of the Social Services Committee was presented by Reeve Fischer and adopted on motion of Reeve Fischer and Reeve Stewart. Moved by Reeve Purcell Seconded by Deputy Reeve Campbell That the Elgin County Homes Committee be authorized to assist -The Bobier Home- with their redevelopment plans, to assure the cooperation of the provincial ministries involved and allow the preparation of designs for redevelopment that incorporate an accommodation of the adopted Elgin County Plan for Seniors Services. Said proposal to be subject to final municipal, County and ministry approvals. Copies to be sent to Bobier Home, Dutton, Dunwich, M.P.P., M.P., Ministry of Health and Ministry of community and Social Services. - Carried. Moved by Deputy Reeve Campbell Seconded by Reeve Purcell That the Clerk be authorized to refer the purchase of a matching -Warden's- chaLr for the Warden's Office to the Homes Committee for evaluation as they require the existing chair and the Property Commit- tee be advised. - Carried. Moved by Deputy Reeve Mezenberg Seconded by Reeve Bradfield That By-Law No. 88-52 -Being a By-Law to Establish the Annual Remuner- ation to be Paid to the Warden of the County of Elgin- be read a first time. - Carried. Moved by Reeve Black Seconded by Reeve Bradfield That By-Law No. 88-52 be read a second time. - Carried. o - 6 - Moved by Deputy Reeve. van Kasteren Seconded by Reeve BradfieLd That By-Law No. 88-52 be read a third time and finaLly passed. _ Carried. Moved by Deputy Reeve Wakeling Seconded by Reeve Pearson That By-Law No. 88-53 -Being a By-Law to Set the Remuneration to be Paid to Members of the Elgin County Council for Attendance at Meetings of the Elgin County Council and Committees Thereof- be read a first time. - Carried. Moved by Deputy Reeve van Kasteren Seconded by Deputy Reeve Wake ling That By-Law No. 8S-53 be read a second time. _ Carried. . Moved by Reeve Purcell Seconded by Reeve Lavereau That By-Law No. 88-53 be read a third time and finally passed. - Carried. Moved by Reeve Purcell Seconded by Deputy Reeve Lyle That By-Law No. 88-54 -Being a By-Law to Authorize the Warden and the Clerk to Sign Two Leases and Agreements with Respect to Leasing Two Vehicles for Elgin Manor and Terrace Lodge- be read a first tjme. _ Carried.. Moved by Reeve McCann Seconded by Deputy Reeve Campbell That By-Law No. 88-54 be read a second t~. - Carried. Moved by Reeve Fischer Seconded by Deputy Reeve Mezenberg That By-Law No. 88-54 be read a third t~e and finally passed. _ Carried. Moved by Re.eve McCann Seconded by Reeve Stewart That By-Law No. 88-55 -Being a By-Law to Authorize the Warden and the Clerk to Sign an Agreement with the Ontario Library Consortium- be read a first time. - Carried. Moved by Reeve Emerson Seconded by Reeve Willsey That By-Law No. 88-55 be read a second time. _ Carried. 321 - 7 - County Counc~l. October Session, 198E Moved by Reeve McCann Seconded by Reeve Marr That By-Law No. a8-55 be read a third time and finally passed. - Carried. Moved by Reeve Lavereau Seconded by Reeve Fischer That By-Law No. 88-56 -Being a By-Law to Authorize the Expenditure of Monies to Build an Automated Circulation and Acquisition System for the County Library System- be read a first time. - Carried. Moved by Deputy Reeve van Kasteren Seconded by Reeve Lavereau That By-Law No. 88~56 be read a second time. -:' Carried. Moved hy Reeve Lavereau Seconded by Reeve Bradfield That By-Law No. 88-56 be read a third time and finally passed. - Carried. Moved by Deputy Reeve van Kasteren Seconded by Reeve Black That By-Law No. 88-57 -Being a By-~aw to Establish a Position to be Known as 'Assistant County Road Superintendent' and Appoint the Current Assistant Engineer- be read a first time. - Carried~ Moved by Reeve Hodgson Seconded by Reeve Lavereau That By-~aw No.. 88-57 be read a second tints. - Carried. Moved by Reeve ~avereau Seconded by Deputy Reeve Mezenberg That By-Law No~ 88-57 be read a third time and finally passed. - Carried. Moved by Reeve Pearson Seconded by Reeve Fischer That By-Law No.. 88-58 -Being a By~La" to Amend By-Law No.. 88-40, a By-Law to Authorize a Grant of $5,OOO~OO Towards Cost of a Low ~evel Water Crossing and Accesses at the Phillmore Bridge- be read a first time. - Carried. Moved by Reeve MCCann Seconded by Deputy Reeve Wakeling That By-Law No~ 88-58 be read IS second time. - Carried.. - B - Moved by Reeve Lavereau Seconded by Deputy Reeve Wake~ing That By-Law No. 88-58 be read a third time and finaLly passed. - Carried. Moved by Reeve Marr Seconded by Reeve McCann That By-Law No. 88-59 -A By-Law to Authorize the Expenditure of Monies to Replace the Middlemiss Bridge- be read a first time. - Carried. Moved by Deputy Reeve Campbell Seconded by Reeve Hodgson That By-Law No. 88-59 be read a second time. - Carried. Moved by Deputy Reeve Mezenberg Seconded by Reeve Fischer . That By-Law No. 88-59 be read a third time and finally passed. - Carried. Moved by Reeve Purcell Seconded by Reeve Ford That By-Law No. 88-60 -Being a By-Law to Amend By-Law No. 86-32. to Alter Disbursement of Monies for County Road Syst~m. be read a first time. - Carried. Moved by Reeve McCann Seconded by Reeve Stewart: That By-Law No. 88-60 be read a second time. - Carried. Moved by Deputy Reeve Campbe~~ Seconded by Reeve Hodgson That By-Law No. 88-60 be read a third time and fina~ly passed. - Carried. Moved by Reeve Bradfield Seconded by Reeve Black That By-Law No. 88-61 -Being a By-Law to Authorize the Warden and Clerk to Sign a Lease Renewal Agreement with the Ministry of Govern- ment Services for the Registry Office- be read a first time. - Carried.. Moved by Reeve Ford Seconded by Reeve Bradfield That By-Law No. 88-61 be read a second time. - Carried. Moved by Reeve Stewart Seconded by Reeve Marr That By-Law No. 88-61 be read a third time and fina~ly passed. - Carried. 323 - 9 - County Counci~. October Session, 198f Moved by Deputy Reeve Lyle Seconded by Reeve Stewart ~hat By-Law No. 88-62 .A By-Law to Confirm proceedings of the Munici- pal Council of the corporation of the County of Elgin at the October Session, 1988- be read a first time. - Carried. Moved by Reeve Willsey Seconded by Reeve Emerson That By-Law No. 88-62 be read a second time. - Carried. Moved by Reeve Emerson Seconded by Reeve Willsey That By-Law No. 88-62 be read a third time and finally passed. - Carried. Moved by Reeve Emerson Seconded by Deputy Reeve Wakeling That we do now adjourn (4:41 P.M.) to meet again on November 16th. 1988 at lOtOO A.M. - Carried. ~h- - G. C. Leverton, Clerk. W. A. Martyn, Warden. 4 COUNTY GOVERNMENT COMMITTEE REPORT October Session, 1988 FIRST REPORT To the Warden and Members of the E1gin County Counci1, The County Government committee reports as follows: 1- procuring County of That the following tendering of services and products and Elgin: pOlicy be adopted for the the sale of assets for the All municipal governments become involved in the tendering pro- cess for large purchases. However, it is generally acknowledged that procuring competitive bids for the supply of goods and services wherever possible is beneficial and economical to the municipality. Though a written policy does not appear to exist at present, it is evident that County departments follow a tendering process for major purchases and solicit quotations for less costly items. . It would seem logical to have a policy statement which would codify these present actions and the following form is suggested: The Committee recommends that Council adopt a policy of publicly tendering for major goods and services and the sale of assets (as appears to be done at present) and prices for smaller and less costly supplies be determined by the less formal process of solicitation of quotations from at least three reputable suppli- ers if such number can be found. Where, because of the uniqueness of the conditions relating to the supply of a product or service competitive suppliers cannot be found the Councilor Committee may, by resolution, dispense with the calling of tenders or the procuring of quotations because of the special circumstances involved. Tenders should be advertised in the local press and in general the tendering process should follow the guidelines provided by the Ministry of Municipal Affairs. 2. That correspondence #1 be tabled to the next meeting. 3. That the Procedural By-Law be amended for the compo- sition of the County Roads committee to allow for nine voting members of which three shall be from urban municipalities. .. See amend- ment at end of Report .. See amend- ment at end of Report 4. That we recommend that the Procedural By-Law be amended to provide for the following: THE STRIKING COMMITTEE - to be composed of four members which shall be two from rural and two from urban municipalities. ... See amend- ment at end of Report 5. That the County adopt the following policy with respect to the selection of committee chairmen: It is important to the functioning of county government that the establishment and operation of comm~ttees is not only a fair and equitable process, but that it ~s perceived to be so by all mem- bers of County Council. However, because the variance of human talents and the need to employ the abilities of all council mem- bers where best suited to county needs a maximum of flexib~lity in the appointment process must be retained. In proposing the following guideline it must be recognized that circumstances may arise when it will be propitiOUS to avoid its strict application. COMMITTEE CHAIRMEN - It is recommended that a member serve one year on committee before being appointed its chairman. 325 - 2 - 6. That we recommend that the following changes be made in the remuneration for - Warden Council and Land Division - $20,000 per annum - $85 per diem for over three hours - $55 per diem for under three hours effective January 1st, 1989 and that the appropriate by-laws be amended. ALL of which is respectfully submitted. ~.dI' 4+ ~ Item 3 was amended by deleting -nine- in the second line and replacing with -ten-, * Item 4 was amended by deleting it from the Report and tabling it for consideration by the 1989 County Government Committee. * Item 5 was amended by deleting it from the Report and tabling it for consideration by the 1989 County Government, Committee. OCT 19 1988 6 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT OCTOBER SESSION 1988 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD COMMITTEE REPORTS AS FOLLOWS: 1. We have accepted the Tender of McLean Taylor Construction Ltd. of St. Marys at $2,192,150.00 for the construction of the Middlemiss Bridge on County Road "14, being the lowest of five(5} received. The Tender was slightly below the Engineer'S estimate of $2,200.000.00. Mclean Taylor have indicated that they wish to begin work in the very near future and hope to have all work completed within the year. The Tenders were opened at a meeting on October 12, 1988 with the County , of Middlesex Road Committee who have also approved the award. The Tender is contingent on final approval from the Ontario Municipal Board. 2. We have purchased a three-Quarter ton pickup truck from St. Thomas Plymouth Chrysler at their tendered price of $12.857.40 including Provincial Sales Tax with the trade-in of a 1981 Ford Pickup. 3. We have purchased two(2} one-ton piCkup trucks from St. Thomas Plymouth Chrysler of St. Thomas at the tendered price of $29,088.07 including Provincial Sales Tax with a trade-in of two(2} one-ton dual w~eel pickup trucks. 4. The Ministry of Transportation of Ontario has approved County of Elgin By-Law #88-39 which reverts to the Township of Yarmouth former County Road #29 between Road #25 (Wellington Road) and Road #31. The Townshio of Yarmouth has been notified and has assumed maintenance of this road. 5. The Ontario Municipal Soard has reQuested the County of Elgin'S comments on an application by the Port Stanley Terminal Rail Incorporated to amend the Board's Order so that passenger excursions after sunset may be permitted. The Engineer has been instructed to set up a meeting with the Warden and Chairman and a Representative of the Port Stanley Terminal Rail to discuss their reQuest. 327 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT Page 2 WE RECOMMEND: 1. That the Clerk continue to obtain the necessary Ontario MuniCipal Board approvals required for the construction of the Middlemiss Bridge. 2. That a By-Law be passed amending By-Law 88-40 (being a By-Law to authorize the grant of $5.000.00 toward a low-level water crossing at an access of the Phillmore Bridge.) This By-law would amend Section 3.4 of the By-Law 88-40 and extend the time reQuired to produce a statement of completion by the County Engineer to November 3D, 1988 from October 31, 1988. 3. That a By-Law be passed designating a position of Assistant County Road Superintendent and appointing the Assistant County Engineer to that position for the purposes of Section 47 of the Highway Public Transportation and Highway Improvement Act. Section 47 requires that accounts be certified by the County Road Superintendent. At the present time there,Is no position of an Assistant County Road Superintendent. 4. That we recommend to County Council that a By-law be passed to amend the County's procedural By~law to allow the Warden to sign payment certificates as required by Section 47 of the Public Transportation Highway Improvement Act in the absence of the Chairman. The Committee also recommends that the Chairman of the Road Committee (or the Warden, in his absence) be authorized to sign payment certificates as required between meetings of the Road Committee and this will be the authority for the County Treasurer to pay the said accounts listed. prior to being ratified by the Committee at a subsequent meeting. ALL OF WHICH IS RESPECTFULLY SUBMITTED ~y_eJ:r:- ;,,-.A CHAIRMAN ~Nf-4:- OCT 19 008 8 HOMES FOR SENIOR CTTTZENS COMMITTEE REPORT October Session 1988 FIRST REPORT To the Warden and Members of the Elgin County Council, The Homes for Senior Citizens Committee reports as follows: 1. THAT the Warden and Clerk be authorized to sign the lease agreements for two vehicles for the Homes with Disbrowe leasing and that the necessary documents and Bylaws be prepared. 2. THAT we recommend to Elgin County Council that the Committee of Management approve in principle the concept as presented by Morningstar Villa of Aylmer Inc. for a 40 unit housing project. and that the Committee will be prepared to assist in their endeavours. 3. THAT the Director/Administrator be authorized to have a 1-800 number installed in the Homes at an approximate monthly cost of $105.00. . All of which is respectfully submitted. O-.(.&f~ A. K. Ford. Chairman ~44 OCT 19 1988 329 PERSONNEL COMMITTEE REPORT October Session, 1988 FIRST REPORT To the Warden and Members of the Elgin County Council, The Personnel Committee reports as follows: 1. That we recommend that the Branch Library Supervisors not lose any pay for attending workshops held during normal work days and if held on a non-working day they be paid only for the actual time sessions are scheduled, provided they attend. 2. That we recommend that all part time employees not specifically covered by collective agreement be paid 8~% of earnings in lieuaf benefits and they be paid for the eleven statutory holidays in accordance with the Employment Standards Act method of payment, and that the appropriate by-laws be amended effective January 1st, 1989. This will not apply to the Tree Commissioner as he sets his own hours of work and receives 25~ per hour in lieu. 3. and part service. That we recommend that the attached policies for full time employees be accepted for recognizing employment 4. That we recommend that for the purpose of recognizing long service of part time employees transferring to full time, they be credited with one year's service for every 1600 hours worked. ALL of which is respectfully submitted. ~~~>YI.- E. Neukamm, Cha.irman. / ~/11+ OCT 19 1988 o County of EIQ.in Personnel Policy Manual hi"-.1I>,.,. ._- w1f~_tr ,-~IIi." ~~.. Section: 10 Subject: EmPloyee Recognition Policy Number: 10.130 Date Approved: OCt. 1, 1987 Date Last Revision: Code - L Page 1 of 2 FULL TIME Emp~oyees wil~ be given awards as set out below on the completion of the following years of service: 10 years a photo and short, descriptive announcement in the St. Thomas daily, and Elgin weekly newspaper a framed copy of the ph~to and a framed certifi- cate of appreciation from the County. 15 years same as ten (10) years, plus set of four County glasses. 20 years same as ten (10) years plUS a lapel pin, plus a dinner voucher for $75.00, plus an engraved desk set. 25 years same as ten (10) years p~us an engraved quartz watch, plus a pen and pencil set for spouse and invitation to both to attend noon Council luncheon. All expenses associated with these awards will be chargeable to the Department. Specia~ presentations for employees may be arranged by Department Heads and Standing Committees at their discretion. These present a- tions will be made at the Council Session held each year in February, June and November. 331 County of Elgin Personnel Policy Manual ;. ~oA_iIi'i ~~..>. Section: 10 SUbject: 8llJloyee Recognition Policy Number: 10.130 Date Approved: ctt. 1, 1987 Date Last Revision: Code - PT Page 2 of 2 PART TIME Employees will be given. awards as set out below on the completion of the following years of service: 10 years a photo and short, descriptive announcement in the St. Thomas daily, and Elgin weekly newspaper a framed copy of the photo and a framed certifi- cate of appreciation from the County. 15 years 20 years same: as ten (lO) years, plus a County stein. same: as ten (to) years plus a lapel pin, plus a pen and pencil set. 25 years same' as ten (10 1 years plus an engraved desk set. All expenses associated with these awards will be chargeable to the Department. Special presentations :for employees may be arranged by Department Heads and Standing Committees at their discretion. These presenta- tions will be made at the Council Session held each year in February, June and November. 2 LIBRARY COMJ\IITTEE REPORT October Sc~~ion 1988 rIHST R EPQ RT To tile Warden and Members of Elgin County Council, The Library Committee! reports as follows: 1. That Mrs. Eileen Floody and ~tiss Elizabeth Lamont be authorized to attend the Ontario Library Association Conference from November 31"d to 5th, !988 wilh the usual expenses paid. " 2. to attend "This Way to and reading to be held the usual expenses paid. Thill I\1rs. l~milv Finch be Iluthorizcd Uook~", n workshop on children's books in Toronto on November 8, \988 with 3. Thal the report entitled "A plan for the development of the Elgin County Library System" prepared by the Library Committee be adopted and recommended to the next Council. See arren::irrent below. ALL of which is respectfully submitted. VJri~ Don 1{..Pcarson, Chairman .4d/ frjoYp- * The Report w;m arrended by adding an Item 4. as follows; 4. That tb! Library Carmittee recamends that all present libraries be maintained and that future capital expeiditures be con- sidered for larger l.ibraries. OCT 19 1988 333 A PLAN FOR THE DEVELOPMENT OF THE ELGIN COUNTY LIBRARY SYSTEM PREPARED BY THE LIBRARY COMMITTEE OCTOBER 19. 1988 COLLECTIONS The Library Committee concurs with the Library Study that the development of the collection is first priority. Short Term The Library Committee recommends that a policy be developed immediately as to the proportion of the budget which is spent on books and audio-visual materials. This can. be done on a survey basis by surveying the surrounding libraries. The non-boolc collection should increase. The library committee recommends that the County join the video pool and spend $5,000 from the budget fol" two units of video tapes for Elgin County in 1989. Building tile video collection itself is a long term project. Intermediate Term The Library Committee co.ncurs with the report that, in the intermediate term, a material sElection policy for the! colle!ction must be di!veloped to provide guidelines for purchases for the collection. Lone Term The committee understands that the improvement of the collection is a long term project, which can be started immediately, but will take several years before the effe!ct of the changes and policies is complete. 'Mle committee recommends that in order to achieve these goals the global budget for materials should increase, keeping in mind that County libraries have traditionally, and under their standards, attempted to spend 20% of the total budget on materials. Summation tn conclusion, the Library Committee have concluded that the library needs more money for materials, but there must be a plan for spending this money and considering the long term aspect of the collection development program, it is unlikely that there will be many changes, except for the addition of videos to the collection in 1989. Proe:ress So far the collection development person is in place and co-ordinating the purchase of library materials. The library management committee have begun work on a selection policy and the Library Committee concurs with this ",ction. PHYSICAL F ACILITlES The library committee strongly recommends that a 5,000 square foot library be built at the west end of the County in the next term of Council. Short Term The library committee recommends evaluating Port Burwell immediately. The Library Committee recommends that planning for the facility in the west end begin immediately. Lonl!' Term The Library Committee recommends evaluating the rest of the branch libraries in relation to the three large libraries of Aylmer, Port Stanley, and West Lorne. The committee thinks that the business of closing branch libraries must be evaluated, however, the evaluation of Port Burwell is 8n immediate problem. The Library Committee recommends that physical provision must be made for an archives in the long term and possibly in the intermediate term. 4 -2- SERVICES Short Term The Library Committee recommends that an analysis of what is being requested on interlibrary loan by the Elgin County library patrons be undertaken immediately. The Library Committee recommends that bOok drops be placed in 8ayham, Belmont, Springfield. .....est Lorne and Rodney in 1988. Other branches will receive their book drops in 1989. Intermediate The Library Committee recommends that the interlibrary loan service should be improved. The Library Committee recommends that an assessment should be made of the current branch hours to determine whether a more effective arrangement of hours open can be achieved. The Library Committee recommends that more exchanges of more material from the central library to the branches are needed on a regular basis. This will require a new truck and a full time driver. LonE Term . The Library Committee wishes to state that the potential closing of branch librades is a long term project that must be investigated in depth and have a low priority until library services in surrounding municipalities are assessed and upgraded. The Crossman Report recommends that photocopiers be placed in all branches where justified. The Library Committee belil!ves that this should be done only after extensive study and cost protections have been done. The Library Committee therefore recommends that the current county policy of having photocopiers provided by private industry be continued until an assessment of this service has been completed. ProEress A recent analysis of interlibrary loans indicates that 7596 of the material requested by Elgin County people is drawn from the Elgin County Library collection. Further, the backlog which existed for several years has been cleared up since February. The library now does monthly exchanges of all materials other than hardcover books and no more can be achieved until the exchange department acquire more staff and a new truck. The branch co-ordinator has undertaken a survey of the hours of the branch libraries in order to evaluate whether a more effective allocation of hours can be arranged. It is generally agreed that access to libraries is more convenient for working people when they are open evenings and weekends. A survey of Elgin County branch hours and hours at the St. Thomas and London libraries shows that, on a percentage basis, we compare very favClurably. The perception that our libraries are not accessible may indicate a desire for more hours of opening especially since there have been many requests for more morning hours as well as evening hours. Assuming that after 5;00 P.M. weekdays. and all day Saturdays are more convenient for working people: 335 -3- Elgin County Branches Total Day Evening Evening Hours Hout's Hours Rout's As a Percentage Aylmer 29 14 is 521, Bayham Township 29 i' 13 451- Belmont 28.5 i4 14.5 Sit Dutton 29.5 16 13.5 457. Port Elurwel.l iO , 4 407. Port Stanley 31.5 i' 15.5 491 Rodney 21 12 9 437- Shedden 22 11 11 sot Springfield 9 2.5 6.5 m Vienna , 2 4 661- West Lome 21 lZ 9 4n St. Thomas Public Library 59 37.5 21.5 30t London Pub1.ic:: Library-Central 68 36 32 471- London Public Library-Large Bn.aches 56 32 24 431. London Public Library-Small Branches 3S 22 13 371. AUTOMATION The Libra~y Committee concurs with the report that the main office staff training is an immediate priority. Short Term The Library Committee recommends that the library should automate the acquisition system as soon as possible and work should begin on this project immediately. Intermediate The Committee wishes to !;Ioint out that the archives aspect of automation should not be neglected and that additional hardware may have to be purchased to accomodate the archives division. The Library Committee recommends a.utomating the accounting system. Lone: Term The Committee states that the County should continue to support the Ontario Library Consortium the next four yeal'S. Proe:ress The County libl'ary is now on-line for interlibrary loan and for film bookings; LABOUR RELATIONS The Library Committee recommends that staff training should begin immediately. Short Term The Library Committee concurs with the report when it states that library staff should be encouraged to train in EXCEL programs. In order to accomodate this, the Management Committee has recommended that the staff training budget be established in 1989 to pay for the changes that are going to made and that this budget result from the amalgamation of the workshop and the conference budget, !;Ilus a training budget and be called a staff development budget in 1989. The Library Committee concurs with this. The Library Committee recommends that a newsletter be established to foster communIcation beginning in February 1989. Intermediate Term The Library Committee recommends that since it is must be done for pay equity, job descriptions be done for the branch staff as an intermediate range project. Lone: Term The Library Committee recommends that an employee handbook be developed and the branch manual be overha;.tled. 6 -4- ORGANIZATIONAL CHANGES The Library administratior. has been restructured to provide for a management team approach. All library functions are now monitored on a daily basis and the results are co-ordinated at weekly meetings of the managment committee and communicated to the Library Committee on a regular basis. This part of the report was agreed to and implemented by the Library Committee and the Personnel Committee in early 1988. RECOMMENDATIONS Listed below are the recommendations from the study divided by departmental responsibility. Public Services Improve ILLO service. Exchanges Improve elCchange selection. Increase the number of exchanges. Technical Services Develop a collection development policy. Increase the non-bOok collections, including videos. '" Improve and increase the large print collection. Automate acquisitions. Office Automate the budget, bookkeeping and payroll. All Departments All of the recommendations will involve all departments to some degree, but the following will require greater co-ordination by all staff. Have weekly co-ordinators' meetings with the chief librarian. Continue with re-organization, fine-tuning as necess:ary-ongoing. Automate catalogue, exchanges and circulation - automation is always a massive undertaking, requiring full staff effort, underStanding and co-operation. Branches These recommendations are in rough priority order, with comments as necessary. In some cases, recommendations can be acted upon easily and quickly. Install book drops in libraries. Establish training budget and schedule - in 1989 budget. Improve communication with branches, including regular visits by the co-ordinator and a staff newsletter. EXamine, improve branch hours. Produce an employee handbook. Update procedures manuaJ. Plan new large library in West Lorne. Study library needs in Aylmer and Port Burwell. Evaluate library service in Springfield, Rodney, Shedden and Vienna. Install photocopiers in branches. Create/improve library image in community - this process might happen as other changes are made. Public image of libraries is an ongoing problem all over. -I< See amendment below ... See amendment below 337 LIBRARY COMMITTEE REPORT October Session 1988 SECOND REFORT To the Warden and Members of Elgin County Council, The Library Committee reports as follows: 1. That a by-law be passed recommending to the next County Council that the County of Elgin take part in the Ontario Library Consortium four year automation project at a cost of $88,900.00. 2. That the Warden and Clerk be authorized to sign a four year agreement with the Ontario Library Consortium to the total amount of $88,900.00. ALL of which is respectfully submitted. fJA<4-~ "" Don H. Pearson," Chairman. #.d/ ;1,1+ ... Item 1 was amended by deleting -the next- in the first line and deleting -four- in line three and replacing with -five-. ... Item 2 was amended by deleting -four- in the first line and replacing with -fiv~-. OCT 19 lI88 8 PERSONN'F.T. COMMITTEE REPORT October Session, 1988 SECOND REPORT To the Warden and Members af the E~gin County Counci~. The Personnel Committee reports as follows: 1. That we recommend that Mr. Tom Crossman be engaged to do the necessary work on the job evaluation for the positions of the Library Union personnel where the duties were altered from the ones originally set for the work and that a cost of doing pay equity for the entire County Staff be obtained from Mr. Crossman prior to the November 1988 Session. 2. That the request from the Elgin-St. Thomas United Way Services to have an information brochtire, a pledge form and self- addressed return envelope distributed to all County employees, with their paycheques, be granted. . ALL of which is respectfully submitted. ~A-"e:.&Uz>J K. C. Emerson, Acting Chairman. /-d/ lYJ+ Oel 19 1988 339 PROPERTY COMMITTEE REPORT October Session, 1988 FIRST REPORT To the Warden and Members of the E~gin County Council, The Property Committee reports as follows: 1. That as the Gestetner Machine is surplus to our require- ments it be made available to any County Department, including the Elgin County Pioneer Museum. In the event no department wishes to have it, an advertisement be placed in the Elgin County Market. 2. That the rental of the lunch room and lounge does not include use of the kitchen for any group renting these areas. 3. That John's Arrow Service be engaged to plow snow at the same rates as last year, namely: $30.00 per hour for snowplowing $80.00 per hour for removal for the parking lot and front laneway at the County Administration Building. 4. That a by-law be passed authorizing the Warden and the Clerk to sign a Lease Renewa~ Agreement for the Registry Office for the period January 1st - December 31st, 1988. 5. That the Elgin County Pioneer Museum be advised that there is no space large enough in the County Administration Building to accommodate the grand piano which has been donated and the present areas set aside for storage have been earmarked for potential tenants for which a rental is being charged. ALL of which is respectfully submitted. V<j-/ ~~ ~ha~~ ~+ OCT 19 008 o RECEPTION AND ENTERTAINMENT COMMITTEE REPORT October Session, 1988 FIRST REPORT To the Warden and Members of the Elgin County Council, The Reception and Entertainment Committee reports as follows: 1. That each visiting Warden be given a plate as a gift and the visiting Clerk and Warden be given fourcompl~entary refreshment tickets each for the Warden's Banquet. 2. That each Councillor be allowed four tickets for the Warden's Banquet at a cost of S10.00 each and prior to November 1st Councillors may inquire from the Clerk in the event addi- tional tickets are available. 3. That the second meat for the Warden's Banquet be ham. 4. That we recommend that at the Warden's Banquet Members of County Council be introduced as a group r~her than individu- ally and be allowed to sit with their guests. 5. That all Members of County Council and Officials wear their uniform dress for the Warden's Banquet. ALL of which is respectfully submitted. c?t?-efl? ')t t <. M. /c~,::i. ~ > Cha~rman.' ' ~;7 Wt+ OCT 19 1988 341 SOCIAL SERVICES COMMITTEE REPORT October Session, 1988 FIRST REPORT To the Warden and Members of the Elgin County Council, The Social Services Committee reports as follows: 1. That we table the request from Red Cross pending the establishment of a final approved rate and further investigation of the availability of ftlntegrated Home Care- for Elgin County. 2. That we adopt a day care proposal pursuant to Ontario Regulation 760/83, 55.68(3) of the Day Nurseries Act to accommo- date the speci~ handicapped children's needs. 3. That authority be given for up to three persons to attend the O.M.5.S.A. Zone One, F~l Training Seminar, in Chatham, October 20th and 21st, 1988. with usual expenses paid. 4. That the Director be authorized to attend the fa~l training seminar in Toronto from November 20th-22nd. 1988 with the usual expenses paid. 5. That we authorize Mr. Bell to write the Village of Dutton outlining the County position previously adopted regarding "The General We~fare Assistance Act" as applied to domic~liary hostels. ALL of which is respectfully submitted. t~.1 ~~ J... Fis)ther. " Chairman. . ./ AI' );\4 OCT 19 !l8ll 2 COUNTY OF ELGIN By-Law No. BB-52 "BEING A BY-LAW TO ESTABLISH THE ANNUAL REMUNERATION TO BE PAID TO THE WARDEN OF THE COUNTY OF ELGIN." WHEREAS it is deemed advisabLe to establish the annual remuneration to be paid to the Warden of the County of Elgin. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1_ That the annu~ remuneration for the Warden of the County of Elgin for attending meetings of the Council, meetings of the various Committees and Local Boards, and performing all other duties applicable to his Office, sh~l be Twenty Thousand Dollars (S20,000.00) per annum, payable in twelve equal installments. 2. In addition to the annual remuneration established in Clause (1), the Warden shall be paid the same rate for each mile/ kilometre necessarily travelled in attending OOunty functions, in addition to Counci~ and Committee meetings, as estab~ished for the use of persona~ vehicles for County business. A month~y account for mi~eage travelled for other than Council and/or Committees sha~l be submitted to the Clerk, ona form to be provided. 3. Attendance at conventions shal~ be reimbursed as out- lined in the by-law establishing rates for such attendance. 4. card upon beha~f of That the Warden be provided with a telephone credit which to charge long distance telephone calls made on the County of Elgin. 5. repea:~ed. That By-Law No. 87-48 be, and the same is hereby 6. That this By-Law become effective January 1st, 1989. READ a first t~e this 19th day of October, 1988. READ a second time this 19th day of October, 1988. READ a third t~e and finally passed this 19th day of October, 1988. ~-Leverton, Clerk. ~e/ ~~~ W. A. M rtyn Warden. ~~ 343 COUNTY OF ELGIN By-Law No. 88-53 "BEING A ByeLAW TO SET THE REMUNERATION TO BE PAID TO MEMBERS OF THE ELGIN COUNTY COUNCIL FOR ATTENDANCE AT MEETINGS OF THE ELGIN COUNTY COUNCIL AND COMMITTEES THEREOF." The Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. That the following remuneration be paid to each Member of the Elgin County Council, with the exception of the Warden, for attending meetings of the Council and Committees thereof - (a) For attending a meeting, when the said meeting is over three (3) hours in duration - $85.00. (bl For attending a meeting, when the said meeting is three (3) hours or less in duration - $55.00. (e) In addition to the above remuneration, each Member shall be paid the same rate for each mile I kilometre necessarily travelled in attending sucb meetings as established for the use of personal vehicles for County business. (d) Where a Member of Council is requested by the Warden to represent the Warden at a meeting (other than a social function), that he/she be paid per diem and mileage. In the event they represent the warden at a social function, they be paid mileage- only. 2. That By-Law No. 87-47 be, and the same is hereby repealed. 3. That this By-Law become effective January 1st, 1989. READ a first time this 19th day of October, 1988. READ a second time this 19th day of October, 1988. READ a third time and finally passed this 19th day of October, 1988. ~~ G. C. Leverton, Clerk. , ~~'/?1ir'k - w. A. M rt ; Warden. 4 COUNTY OF ELGIN By-Law No. 88-54 "BEING A BY-LAW TO AUTHORIZE THE "ARDEN AND THE CLERK TO SIGN T\~O LEASES AND AGREEMENTS WITH RESPECT TO LEASING TWO VEHICLES FOR ELGIN MANOR AND TERRACE LODGE." WHEREAS it is deemed necessary to obtain a van for each of the two Homes, Elgin Manor and Terrace Lodge: and WHEREAS it appears prudent to. lease. rather than pur- chase, the necessary vehicles for each Home. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows; 1. That the Warden and the Clerk are authorized to sign the necessary lease and agreements with Disbrowe National Leasing Ltd. for the following vehicles; , (a) One only 1989 Plymouth Voyageur Stretch (b) One only 1989 Ford Aerostar XL~ READ a first time this 19th day of October, 1988. READ a second time this 19th day of October, 1988. READ a third time and finally passed this 19th day of October, 1988. ~~/--.v G. C. Leverton, Clerk. A7"cff ~r'~ ... W. A. Mar yn. Warden. 345 COUNTY OF ELGIN By-Law No. B8-55 "BEING A BY-LAW TO AUTHORIZE THE WARDEN AND THE CLERK TO SIGN AN AGREEMENT WITH THE ONTARIO LIBRARY CONSORTIUM." WHEREAS the County of Elgin Library is proposing to participate with twenty-three (23) other Library Boards to build an automated circulation and acquisition system based on an existing database~ and WHEREAS the cost of $88,900 will be spread over five years at $17,780 per year, commencing in 1988 and requires Ontario Municipal Board approval~ NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. That the Warden and the Clerk are hereby authorized to sign an agreement with the Ontario Library Consortium setting out the details and amounts payable to build the said circulation and acquisition system, subject to the approval of the Ontario Municipal Board. READ a first t~e this 19th day of October, 1988. READ a second time this 19th day of October, 1988. READ a third time and finally passed this 19th day of October, 1988. ....-& ~ ,,~ G. C. Leverton, Clerk. ~. ')z~ ._-1'l-:.;r/~~ ""l '"'""" W. A. Martyn, Warden. 6 COUNTY OF ELGIN By-Law No. BB-56 "BEING A BY-LAW TO AUTHORIZE THE EXPENDITURE OF MONIES TO BUILD AN AUTOMATED CIRCULATION AND ACQUISITION SYSTEM FOR THE COUNTY LIBRARY SYSTEM." WHEREAS the County Library Committee has recommended that Elgin County participate with'twenty-three (23) ather Library Boards to build an automated circulation and acquisition system based on an existing database: and WHEREAS the project will be financed from current revenue over a period of five years as follows: 1988 1989 1990 1991 1992 $17,780 17.780 17,780 17.780 17,780 $88,900 . and WHEREAS the expenditure for the County of Elgin e~ends beyond the term of the current council and will be provided from current revenue. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin hereby authorizes the.expenditure of the above funds, to build the above-mentioned system, .subject to the approval of the Ontario Municipal Board. READ a first time this 19th day of October, 1988. READ a second time this 19th day of October, 1988. READ a third t~e and finally passed this 19th day of October, 1988. .~~ G. C. Leverton, Clerk. ~..~. " 'ZU". "A. ~ Warden. 347 COUNTY OF ELGIN By-Law No. 88-57 "BEING A BY-LAW TO ESTABLISH A POSITION TO BE KNOWN AS 'ASSISTANT COUNTY ROAD SUPERINTENDENT' AND APPOINT THE CURRENT ASSISTANT ENGINEER." WHEREAS Section 47 of the Public Transcortation and Highway Improvement Act provides that no money shall be disbursed pertaining to the county system except by the County Treasurer on the certificate of the County Road Superintendent etc.: and WHEREAS in the absence of the said County Road Superintendent accounts are unable to be processed. NOW THEREFORE the Municipal Council of the corporation of the County of Elgin enacts as follows: 1. That for the purposes of Section 41 of the Public Transportation and Highway Improvement Act a position of -Assistant County Road Superintendent" be created. 2. That Mr. Fred Groch, Assistant County Engineer, also be appointed Assistant County Road Superintendent for the,purposes of the said Sect ion 47. . . READ a first time this 19th day of October, 1988. READ a second time this 19th day of October, 1988. READ a third time and finally passed this 19th day of October, 1988. ~~, ->4-./ G. C. Leverton, Clerk. .-.?~~ ,~ fi~ , W. A. Mar , Warden. 8 COUNTY OF ELGIN By-Law No. 88-58 "BEING A BY-LAW TO AMEND BY-LAW NO. 88-40. A BY-LAW TO AUTHORIZE A GRANT OF s5.000.00 TOWARDS COST OF A LOW LEVEL WATER CROSSING AND ACCESSES AT THE PHILLMDRE BRIDGE. " WHEREAS By-Law No. 88-40 authorizes a grant of $5,000.00 towards cost efa low level water crossing and accesses at the Phillmore Bridge: . and WHEREAS prior to the grant being paid it is necessary that a statement from the County Road Superintendent be provided to the Clerk-Treasurer prior to the 31st day of October, 1988, to the effect that the construction has been completed; and WHEREAS it appears that the work will not be completed prior to the 31st day of October, 1988 and it will be necessary to extend this date for completion. NOW THEREFORE the Municipal council~of the Corporation of the County of Elgin enacts as follows: 1. That Paragraph 3.4 of By-Law No. 88-40 be deleted and replaced with the following: 3.4. That there is produced to the Clerk-Treasurer prior to the 30th day of November, 1988, a statement from the County Engineer that the construction of the said low level water crossing and accesses have been completed. READ a first time this 19th day of October, 1988. READ a second time this 19th day of October, 1988. READ a third time and finally passed this 19th day of October, 1988. ~~ G. C. Leverton, Clerk. ~ ;-#f.?lA'&- w. A. M tyn" Warden. 349 COUNTY OF ELGIN By-Law No. 88-59 "A BY-LAW TO AUTHORIZE THE EXPENDITURE OF MONIES TO REPLACE THE MIDDLEMISS BRIDGE." WHEREAS the M~ddlemiss Bridge which spans the Thames River, jointly maintained by the Counties of Elgin and Middlesex, is in very poor condition and requires replacing; and WHEREAS it is planned on calling tenders in the fall of 1988 and have the work completed during 1988 and 1989; and WHEREAS the cost of doing the work has been estimated at 2.6 Million Dollars which will be subsidized by the Ministry of Transportation and the balance of the cost will be divided evenly between Elgin and Middlesex Counties as follows: TOTAL COST TOTAL SHARE ELGIN COUNTY'S SHARE WITH MINISTRY MINISTRY'S NET SUBSIDY SUBSIDY ~ MIDDLESEX ELGIN $ 90,000 $ 90,000 $ 72,000 $ 18,000 1.210,000 1,210,000 968.000 ~ $1,300,000 S1,300,OOO S1,040,OOO S260,000 1988 S 180,000 1989-90 2,420.000 TOTALS S2 ,600.000 and WHEREAS the expenditure for the County of E~gin extends beyond the term of the current Counci~ and wi~l be provided in the budgets for the years 1989 and 1990. NOW THEREFORE the Municipal Council of the corporation of the County of Elgin hereby authorizes the expenditure of the above funds, to replace the Midd~emiss Bridge, SUbject to the approval of the Ontario Municipal Board. That By-Law No. 88-49 be and the same is hereby repealed. READ a fir~t time this 19th day of October, 1988. READ a second time this 19th day of October. 1988. READ a third time and finally passed this 19th day of October, 1988. ~..-. ..)4......; G. C. Leverton, Clerk. / -7-:;# ~~ W. A. M tyn,. Warden. o COUNTY OF ELGIN By-Law No. 88-60 "BEING A BY-LAW TO AMEND BY-LAW NO. 86-32. TO ALTER DISBURSEMENT OF MONIES FOR COUNTY ROAD SYSTEM." WHEREAS By-Law No. 86-32 provides for the regulation of the proceedings in Council and Committees thereof, including the composition and responsibilities of the various Committees~ and WHEREAS it is deemed advisable to amend the procedure for authorizing the payment of accounts with respect to the county road system. NOW THEREFORE By-Law.No. 86-32, Section XV, entitled .COUNTY ROADS COMMITTEE-, be amended by deleting paragraph 2, and substituting the following: -2. It shall be the duty of the County Roads Committee to co-operate with and direct the County Road superintendent in the construction ~d maintenance of county roads and bridges. The disbursement of all monies pertaining to the county road system sha~~ be made by the County Treasurer, only on the cert~ficate of the County Road superintendent, as cert~f~ed under the hand of the Cha~rman .thereof, or in h~s absence, the Warden. Th~s wil~ be the authority for the County Treasurer to pay the said accounts listed, pri~r to being ratified by the Committee at a subsequent meeting.- READ a first t~e this 19th day of October, 1988. READ a second t~ethis 19th day of October, 1988. READ a third time and finally passed this 19th day of October, 1988. ~- ,<-<.<;4-.J G. C. Leverton; Clerk. /t0f.~ ~ ./ W. A. Mart , Warden. 351 COUNTY OF ELGIN By-Law No. 88-61 "BEING A BY-LAW TO AUTHORIZE THE WARDEN AND CLERK TO SIGN A LEASE RENEWAL AGREEMENT WITH THE MINISTRY OF GOVERNMENT SERVICES FOR THE REGISTRY OFFICE. " WHEREAS the Ministry of Government Services, for the Province of Ontario, wishes to renew the lease for the Registry Office, for a further period of one year, with an option to renew the said lease1 and WHEREAS the terms and conditions negotiated have been accepted by both the Province and the County. NOW THEREFORE the Warden and Clerk are hereby author- ized to sign the said -Lease Renewal Agreement- for the Registry Office accommodations for the period January 1st, 1988 to December 31st, 1988. READ a first time this 19th-day of October, 1988. READ a second time this 19th day of October, 1988. READ a third time and finally passed this 19th day of October, 1988. ~ .>4-.-./ G. C. Leverton, Clerk. ..4'~ My;"f- .. W. A. Mart . Warden. 2 COUNTY OF ELGIN By-Law NO. 88-62 "A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE OCT08ER SESSION. 1988. .. WHEREAS by Section 9 of The Municipa~ Act, being Chapter 302 af the Revised 5tatutesofOntario, 1980, the powers of a municipa~ corporation are to be exercised by its council~ and WHEREAS by Subsection 1 of Section 103 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of every Council are to be exercised by By-Law~ and WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law. . NOW THEREFORE the Municipal Council of the corporation of the County of Elgin enacts as follows: 1. That action of the Municipal Council of. the Corporation of the County of Elgin in respect of each recommendation contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meetings held during the October 1988 Session is hereby adopted and conf~ed as if all such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the corporation of the County of Elgin. READ a first time this 19th day of October, 1988. READ a second time this 19th day of October, 1988. READ a third time and finally passed this 19th day of October, 1988. ~,,<, 'oG,.~ G. C. Leverton, Clerk. ~~A~* . Warden. 353 November Session - First Day wednesday, the 16th day of November, 1988 The E~gin County Council met this day at the Administration Building, at 10tOO A.M.. in accordance with adjournment. The Warden in the Chair. Warden Martyn extended a welcome to the newly-elected Reeves and Deputy Reeves from the various muniCipalities across the County. ROLL CALL - All Members present. Moved by Reeve Puree11 Seconded by Reeve Willsey That the minutes of the October 1988 Session of the Elgin County council be adopted. - Carried. COMMITTEE COMMUNICATIONS COUN'tY GOVERNMEN'l' COMMITTEE 1. village of Zurich with resolution concerning replacement'of glass soft drink containers with plastic and cans. 2. Long Point Region Conservation Authority with responses to recom- mendations in the Kerrio Report. COUNTY ROADS COMMITTEE 1. City of Gue~ph with request for input and comments reI Municipal Class Environmental Assessments for Municipal Road and Sewage and Water Projects. 2. Ministry of Transportation with notice of surplus land available on the easterly side of Highway 19 at the south limits of Village of Eden (1.09 acres). 3. M:inistry of Transportation with copy of Memo No. 88-20 - Mainten- ance, Highway Carried Over or Under the King's Highway. SOCIAL SERVICES COMMITTEE 1. Med+Care Hea~th Services Limited with request to enter into an agreement to provide homemaking service to clients of the Social Services Department. ~ 1. Ministry of Culture and Communications with information brochure on the appointment of members to a public library board. 2. Ministry of Tourism and Recreation with copy of the Minister's News Release reI the new Sport Safety Initiatives. 3. John Wise, M~P., acknowledging correspondence reI Elgin County Council's resolution regarding -The Bobier Home-. 4. Minister of Tourism and Recreation announcing the recent transfer of the Parks Assistance Act from the Ministry of Natural Resources to the Ministry of Tourism and Recreation. S. Ridgetown College of Agricultural TeChnology advising that the Awards Night for first year students will be held November 30th, 1988 at 8t30 P.H~ and requesting the Warden or his representative to pre- sent the Elgin County Scholarships tOI Steven ASHFORD R. R. #1, Belmont Ed LAMERS R. R~ n, str?ffordville. - 2 - FILED - continued 6. will tion Office of the Fire Marshal advising that the be filled as soon as possible, stating there to leave it vacant. Fire Services ~dvisor was never any inten- 1. Minister of Correctional Services acknowledging receipt of the County's resolution passed re: inmate voting and pointing out the results of a recent Court decision. 8. Association of Municipalities of Ontario with information, Regis- tration and Accommodation Forms ret the R.O.M.A. Conference to be held February 5th to 8th, 1989. 9. June Morton with appreciation for watch and cheque on her retire~ ment. 10. Ministry of Municipal Affairs with copy of the Order-In-Council for the Port Stanley/Southwald annexation. 11. University of Guelph advising that the winners of the Elgin County scholarships were: Pamela CROUSE R. R. U, Aylmer Martyn GLOIN R. R. 14, St. Thomas Bryan FERGUSON' R. R. #6,~St. Thomas Janice VAN KAMPEN R. R. #3, Dutton. 12. Family and Children's Services with Allocation of Children In Care and Financial Statement to September 30th, 1988. 13. Ministry of Municipal Affairs with a copy of Order-In-Council re: the Port Stanley/Southwald annexation, effective January 1st, 1969. 14. Ministry of Municipal Affairs with a copy of Order-In-Council re: the Belmont/Yarmouth annexation~ effective January 1st, 1989. Moved by Reeve Stewart Seconded by Deputy Reeve Millman That the disposition of the Communications mailed previously be approved as follows: County Government Committee - 11-2 inclusive County Roads Committee - 11-3 inclusive Socia~ Services Committee - #1 Filed - 11-14 inclusive County Council - #1. - Carried. EMPLOYEE PRESENTATION'S The fo~lowing presentations were made by the Warden and Chairman of the respective departments= Roads Department - Reeve Max Stewart, Chairman Elgin Manor - Reeve Albert Ford, Chairman Socia~ Services - Reeve Joe Fischer, Chairman Twenty-Five Years - Keith L. Player - Roads Department Certificate, Watch. Pen/Pencil set for Spouse and Invitation to County Council Luncheon for both. Twenty Years J. Stanley Lunn - Roads Department Kenneth A. Telfer - Roads Department _ William J. Sloetjes - Roads Department - Danny L.-Welch - Roads Department Certificate, Lapel Pin, $75 Dinner Voucher and Desk Set. Fifteen Years - ZelIa B. Carter - Elgin Manor - Violet G. Barnhardt - Elgin Manor Robert E. Bell - Director, Social Certificate and Set of Glasses. . Services 355 _ 3 _ County Counci~, November Session, 1988 EMPLOYEE PRESENTATIONS - continued Ten Years - Don~d A. Britton - Roads Department _ Dorothy-Jean S~e - Elgin Manor" .. _ Marilyn E. 0 I Brien - Terrace Lodge .. Certificate. T.J. Mahony School Certificate William J. Sloetjes wesley Clare Dean. C.S. Anderson School John Brown Norman Glover Ralph Gordon Joseph Livingston Keith Player Urban Maintenance Course .. Urban Construction Course Bridge and culvert Management Course Bridge and Culvert Management Course So~sand Pavement Course. ... indicates these persons were not in attendance. Mr. Murray Benner, Chairman, Land Division Committee. was in attendance and gave his annual report to Council. Copies were mailed out previ- ously with the agenda and Mr. Benner answered questions from Council. Moved by Reeve Ford Seconded by Reeve Fischer That the Report of the Land Division Committee regarding sey~rances dealt with for the period November 1, 1987 to October 31, 1~88 be accepted and printed in the proceedings. - Carried. Mrs. Mary Durkin, Chairman, Elgin County Pioneer Museum, was present and addressed Council on the needs of the Museum. Copies of.the annua~ report were forwarded to Counci~ previously and Mrs. Durkin did not attempt to review it in detail. Moved by Reeve Black Seconded by Reeve Ford That the Report of the Elgin County Pioneer Museum be accepted and printed in the proceedings. - Carried. FIRST REPORT - COUNTY GOVERNMEN'l' COMMITTEE (mailed) Moved by Reeve Black Seconded by Reeve Perovich That. the First Report of the County Government: Commi.ttee be adopted. - Carried. FIRST REPORT - COUNTY LIBRARY COMMITTEE (mailed) Moved by Reeve Pearson Seconded by Deputy Reeve Millman That the First Report of the County Library Committee be adopted. - Carried. FIRST REPORT - COUNTY ROADS COMMITTEE (mailed) Hoved by Reeve Stewart Seconded by Reeve Willsey That the First Report of the" County Roads Committee be adopted. - Carried. 4 - FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE (mailed) Moved by Reeve Ford Seconded by Reeve Purcell That the First Report of the Homes for Senior Citizens Committee be adopted. - Carried. FIRST REPORT - PERSONNEL COMMITTEE (mailed) Moved by Reeve Neukamrn Seconded by Reeve Lavereau That the First Report of the Personne!Comm1ttee be adopted. - Carried. Mr. Charles Stafford, Tree Commissioner and Weed Inspector, was pre- sent to give his annual reports to council. Copies of both reports were prepared and distributed previously to Council and Mr. Stafford was prepared to answer any questions on them. Moved by Reeve Perovich Seconded by Deputy Reeve Wakeling That the Tree Commissioner's Report be adopted and printed in the proceedings. . - Carried. Moved by Reeve Fischer Seconded by Reeve Bradfield That the Weed Inspector's Report be adopted and printed in the pro- ceedings. - Carried. The Treasurer's Reports on Receipts and Expenditures, payments to Members of County Council and, also, Outside Boards ware mailed pre- viously to Members of Council. Moved by Deputy Reeve Millman Seconded by Reeve Pearson That the Treasurer's Report on Receipts and Expenditures for the period January 1st to October 31st, 1988 be accepted and printed in the proceedings. - Carried. Moved by Reeve Pearson Seconded by Reeve Hodgson That the Treasurer's Statement on Remuneration and Expenses for the Members of the Elgin County Council to October 7th, 1988 be accepted and printed in the proceedings. - Carried. Moved by Reeve Perovich Seconded by Reeve Hodgson That the Treasurer's Statement on Remuneration and Expenses to October 7th, 1988 for appointees to the St. Thomas Suburban Roads Commdssion and Members of the Land Division Committee be accepted and printed in the proceedings. - Carried. The Director's Report on the Homes for Senior Citizens was mailed previously to Members of Council. 357 - 5 - County Council, November Session, 1988 Moved by Reeve McCann Seconded by Deputy Reeve DeKraker That the Director's Report on the Homes for Senior Citizens be accepted and printed in the proceedings. - Carried. Moved by Reeve Willsey Seconded by Deputy Reeve Wakeling That Mr. Don Carroll be appointed to the Board of the Elgin County Pioneer Museum for a three-year term ending December 31st, 1991 as the County Council representative. -Carried. COUNCIL COMMUNICATIONS 1. Hennessey, Bowsher & Associates with request for consent to use the word -Elgin- in the incorporation of -Elgin-St.. Thomas Railway Museum- and suggesting County Council name two persons to the Board of Directors, with the Warden also a Director by virtue of the office. Moved by Reeve Stewart Seconded by Reeve Black That the request from Hennessey, Bowsher & Associates for permission to use the word -Elgin- in the incorporation of -Elgin-St. Thomas Railway Museum- be granted and the Clerk be authori.zed to sign a consent to this effect and that the question of appointments to the Board of Directors be considered at a later date. - Carried~ Moved by Deputy Reeve DeKraker Seconded by Deputy Reeve Mezenberg That we go into a COmaUttee Of The Whole. - Carried. Warden Martyn named Reeve Fischer as Chairman. The Committee rose without reporting. Moved by Reeve Purcell Seconded by Reeve Marr That as the hour is now 12 0 I clock noon. we continue on to conclude the business at hand. - Carried. Moved by Reeve Neukamm Seconded by Deputy Reeve Mezenberg That we do now adjourn (12: 12 P.M.) to meet again on November 16th. 1988 at 1:30 P.M. - Carried. Council re-'convened at 2:18 P.M. ROLL CALL - All Members present. Moved by Deputy Reeve Hezenberg Seconded by Reeve Ford That we go into a committee of the Whole. Carried. Warden Martyn again named Reeve Fischer as Chairman. 8 - 6 - The Committee rose without reporting. Moved by Deputy Reeve van Kasteren Seconded by Reeve Pearson That we do now adjourn (2:38 P.M.) to meet again at 3:30 P.M. on Wednesday, November 16th, 1988. - Carried. Council re-convened at 3:49 P.M. FIRST REPORT - PROPERTY COMMITTEE The First Report of the Property committee was presented by Reeve Hodgson and adopted on motion of Reeve Hodgson and Reeve Stewart. FIRST REPORT - SOCIAL SERVICES COMMITTEE The First Report of the Socia1.Services Committee was presented by Reeve Fischer and adopted on motion of Reeve Fischer and Reeve Emerson" Moved by Reeve Emerson Seconded by Reeve Stew~ . That Reeve Black be re~bursed for his out-af-pocket expenses he incurs to attend a joint meeting of the C.H.A. and O.H.A. re: proposed hospital levy, in Toronto. . - Carried. Moved by Reeve Black Seconded by Deputy Reeve Mezenberg That the Elgin County Council strongly opposes the recommendations in the -Kerrio. report concerning: 1. amalgamation of conservation authorities, the reduction of author- ity members and County involvement in the appointment of saine 2. the funding of authorities at the County level and the comments of the County Government Committee concerning the .Kerrio. report be tabled to be taken up at the December Session of County Council. - Carried. Moved by Reeve Marr Seconded by Reeve Hodgson That By-Law N'o. 88-63 -A By-Law to Authorize Mr. Jack Tapsell, the Owner of a Portion of Lot 8, Concession VI, TownShip of Yarmouth (Hereinafter Called . The Grantee' and Which Term Shal.l Include. his Re1.rs, Successors and Assigns), to Construct, Use. and operate Works Required for the Transmi.ssion of Water in the County of Elgin (Herein- after Called 'The MunicipaJ.ity') - be read a first time. Carried. Moved by Deputy Reeve Chute Seconded by Deputy Reeve Campbell That By-Law No. 88-63 be read a second time. - Carried. Moved by Deputy Reeve Millman Seconded by Reeve Marr That By-Law No. 88-63 be read a third time and finally passed. - Carried. 359 _ 7 _ County Counc~~. November Session, 1988 Moved by Deputy Reeve Chute Seconded by Reeve McCann That By-Law No. 88-64 -A By-Law to Provide Guidance Upon the Proce- dures for the E~ection of the County Warden- be read a f:irst time. - Carried. Moved by Deputy Reeve Wake~ing Seconded by Reeve B~ack That By-Law No. 88-64 be read a second time. - Carr.ied. Moved by Reeve Marr Seconded by Deputy Reeve Waka~ing That By-Law No. 88-64 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Campbell Seconded by Reeve Pearson That By-Law No. 88-65 -Being a By-Law to Authorize the Warden and the Clerk to Sign Documents re: Purchase of Natural Gas Through GasPurchase Direct Ltd.- be read a first t~. - Carried. Moved by Reeve Neukami'll Seconded by Deputy Reeve Schaper That By-Law No. 88-65 be read a second time. - Carried. Moved by Reeve Hodgson Seconded by Reeve Lavereau That By-Law No. 88-65 be read a third t~ and finally passed. - Carried. Moved by Reeve McCann Seconded by Deputy Reeve Schaper That By-Law No. 88-66 -Being a By-Law to Amend By-Law No.. 86-32. to Alter the composition of the County Roads Cortllllittee- be read a first time.. - Carried.. Moved by Reeve Ford Seconded by Deputy Reeve Millman That By-Law No. 88-66 be read. a second t~.. - Carried.. Moved by Reeve Fischer Seconded by Deputy Reeve Schaper That By-Law No. 88-66 be read. a third time and finally passed. - Carried. Moved by Deputy Reeve Campbell Seconded by Reeve McCann That -By-Law No. 88-67 -A By-Law to Confirm Proceedings of the Munici- pal Council of the corporation of the County of Elgin at the November Session, 1988- be read a first t~. - Carried. - 8 - Moved by Reeve Black Seconded by Reeve Bradfield That By-Law No. 88-67 be read a second time. - Carried. Moved by Deputy Reeve van Kasteren Seconded by Reeve Bradfield That By-Law No. 88-67 be read a third time and fina~ly passed. - Carried. Warden Martyn presented a pen set with the County crest to each of the fourteen retiring Council Members. In turn they addressed Council saying their good-byes. Moved by Reeve Bradfield Seconded by Reeve Black That we do now adjourn (4:37 P.M.) sine die. - Carried~ . ~ ~"Y\./ G. C. Leverton, Clerk. W. A. Martyn, Warden. 361 :ii, 'iIi". '~- --""..... 450 Sunset Drive St. Thoma. Ontario NSRSVt PhC1le(S191631.1460 COUNTY OF ELGIN LAND DIVISION COMMITTEE October n, 1988 Elgin County COuncil 450 Sunset Drive, St. ThanaS. Ontario, NSR SVl 'lU: The Wmd.en and Members of Elqin CountY" Counci.l At1:actm is a report of the nurb!r of severances dealt with by tre Land Division Carmit'tel! for the period November 1, 1981 until October 31, 1988. T.r:usting th.is is satisfactory. I remain, Sincerel.y. ~t!.!f"'c..., MurrayC. Benner Chaiman Larld Division Cannittea M:B/sg Attaclm 2 COUNTY nF F.LGIN LAND DIVISION COMMITTEE REPORT November Session, 1988 FIRST REPORT To the Warden and Members of the Elgin County Council, The County of Elgin Land Division Committee reports as follows: LAND SEVERANCES NOVEMBER 1, 1987 TO OCTOBER 31, 1988 G.C. N.G. E.L. N.L. ALDBOROUGH 10 1 3 3 YARMOUTH 22 3 6 16 PORT STANLEY 14 - 3 11 MALAHIDE 34 4 5 '28 BAntAM 40 1 3 2. SOUTHWOLD 11 1 4 7 VIENNA 8 - - 8 SOUTH DORCHESTER 7 1 - 7 BELMONT 8 - 2 6 DUNWICH 18 - 1 14 AYLMER 19 1 6 13 RODNEY 1 - 1 PORT BURWELL . - 1 8 WEST LORNE 3 - - 3 SPRINGFIELD 6 - 3 3 DUTTON 8 - - 8 TOTAL {2301 218 12 37 165 G.C. - GRANTED CONDITIONAL N.G. - NOT GRANTED E.L. - EXISTING LOT N.L. - NEW LOT S.D. - SURPLUS DWELLING RET. - RETIREMENT LOT NUMBER OF HEARINGS - FULL DAYS - 15 S.D. RET. 1 3 1 3 5 2 1 7 9 ALL of which is respectfuLly submitted. ~, -~6~ Murray C. Benner, . Chai..=1an . 4~ ~4- .os 363 ELGI~ COiji.1TY 2r~,;c.,:.~ ::;;St: ,.i ';<::1'0..,. ,;');h,i",~:.{ S->::3:;rOi; 1$181; I~ is ~ith great pleasure that I present a progress report of the elgin County ?ioneer nUseuQ. the "en the ';:111" advertising co'lIlpa:i.gn tlh.i.ch appeared not only in the 5t.Thomas times-Journal but i~ the Cuncury aomes Qagazine has generated increased i~terest in the several tourist attraction including the Elgin County Pione~r ~useum. this interest is not only from local residents ~ut also from bus tours which include us in their it.i.nary. Tourists frcl~ C.:loa';a ;::nd Qverseas whetller by <Jus or car find our displayn facinaCins .:lad interastlns as do the many school groups ~bicil visit us. Grants are received from the County of Elgin. the City of St. 7homas,the Elgin County Goard of Education and an annual operat- ing grant from the ?rovince. ~henevcr possible ve ta~e advantagd of additional grants from the ?rovince SUCil as the "Challenge '55 . Seed" grant(Sur.lj~t!r Employment Experience Development.) which allowed us to employ a summer univ~r.ity student but only pay a portion of her salary. A.lthough the number of school tours is on the increase, these tours are very popular vita the inquisitive minds of the children, the Elgin County Sc~ool Board saw fit to cut our grant from SlOCO to $300. Children are bussed he~e from St. Marys, London, Toronto and the surroundina country. Tile reason our Curator, ~iss ~erki~er is not here today is a primarj sckool tour. The children are baki~ buscuits and churning their own butter to put on them. This type of tour takes at least J attendants to kee? little active ~inds happy and busy fingers occupied. Last year we initiated a Life Membership ~rogramme. Several have been sold to private citizens and one to :he Village of Port Stanley. Our yearly membership sell well among the ladies of the W.I. and IODE. This year it ~as necessary to replace the Annex kitchen floor. The eavestroughing around the entrance door and one downspout have been repaired ~uicb stops he seepa&e in the basem~nt and allows visitors to come in wi thou being dripped upon. ~epairs ~ave been made to the roof and roof iles ~akin8 us ready for winter. At the hei~ht of our summer's heat a compressor on one of our air conditionin6 units had to be replaced. Luckily it was covered by the warrantee. To enable us to keep abreast of the ever changing world of ~useums we belong to: Ontario ~useum Association Canadian Museum Association Ontario aistorical Society. Southwestern Ontario Travel Association (S~OTAl Elgin .ourist Associa:ion (ETAl Association of Curators and Directors Participation in these organizations keeps our Museumilogical practice current. 4 Unfortunately, the ~il~lu~ 1~die5 ~ho. thirey year ugo, dream- ed a Jre~~ aru ~~~ all el,irtf Jeur~ uiJcr ~~J tea~. ba e sales a~J strawberry soci~is ~o lou~~r Wrlct the monetary needs 0 our ~useu~ Ye ~ust find more lucrative means to fulfill tbis need. Zecognising the need ~or new ventures, the ~useum i,as ta~en the initiative of explorins a variety of options. Nonies are received via Government agencieS, ad.issions, fund raising pro- jects, donations from private individuals and foundations. These funds are chaunelled into a variety of interdep~nciant yet distinct areas of operation. Included among the areas of museumilogical operations are: research collection records management staff training exihibition interpetation and education conservation Through this work the Museum is able to insure the pre~ervation. exi~ibition and interpetation of the Gounty's history. ide ~useum preserves not only the me~ories of the county of Elgin but 1s also an employer of area residents and a generator of funds- the ~ajor- iCy of Museum expenditures are spent ~ithin tbe county. Research is a large on going part of the Museum. Besides the many requests for assistance with local history/ genealogical projects fro~ area residents and those within Canada, requests have been rec~ived from overseas, namel~ Britain, the United States, New Zealand and france. ~ All of which is respectfully submitted. 7Y.fa"-<,T .fk~ Chairman of the Elgin County ~ionecr Museum 42TJJrw.:tr 365 COUNTY GOVERNMENT COMMITTEE REPORT November Session, 1988 FI RST REPORT To the Warden and Members of the Elgin County Council. The County Government Committee reports as follows: 1. That Mr. Donald Carroll be named to the Elgin County Pioneer Museum Board as their representative for the period ending December 31st, 1991. 2. That correspondence #1 (October 1988 Session) and ~1 and 2 from the November 1988 Session be filed. 3. That we recommend that the election of Warden be held on the second Tuesday in December at 2:00 P.M. and the regular Session of Council be held on the Thursday and the appropriate by-law be amended. 4. That the quotation of Ansell's to supply 120 County Vehicle Oecals at a price of $2.75 each has been accepted. S. That membership in the Association of Municipal Clerks and Treasurers of Ontario be taken out for the Clerk at a cost of $170.00. 6. That the Warden and the Clerk be authorized to sign the Gas Sale Agreement with Direct Energy Marketing Ltd. and the Administration Agreement with GasPurchase Direct Ltd. re~ GASAMO and the appropriate by-laws be presented to County Council. 7. That we recommend that the present pOlicy for pins be changed as follows~ LAPEL PINS (i) One metal County Lapel Pin will be supplied to the current Councillors, Department Heads and Deputies annually. Additional ones may be purchased in minimum lots often.(lO} pins. (ii) Metal County stick pins will be available on the same basis as item (i). (iii) Five (5) additional lapel pins will be supplied to each Councillor in January of each year. (iv) Lapel pins will be supplied to each new employee along with his/her first paycheque. (v) The Warden has authority to give out pins. ALL of which is respectfully submitted. ~~yl , '4 : ",,' /", f,;;;{;. ~\ C. I. BlacK, . Chairman. ~+ LIBRARY COMMITIEE REPORT November Session 1988 FIRST REPORT To the Warden and Members of Elgin County Council, The Library Committee reports as follows: 1. That item 8.1 on the agenda be referred to County Government (8.1 Local Government Consultation Process Freedom of Information and Privacy Protection Act Fact Sheet). , 2. That. the Committee recommends that County Council support the brief of the Alliance to Protect CultUl'e, Recreation, Sports and Fitness in Ontario and send copies of their letter of support to the Premier, the Treasurer of Ontario and Local MPP. ALL of which is respectfully submitted. ~ Don H. Pearson, Chairman. . 4d7tr(-r 367 g; LOCAL GOVERNMENT CONSULTATION PROCESS fREEDOM OF lNFORMA TIQN AND PRIVACY PROTECTION ACT FACT SHEET The Freedom of Information and Protection of Privacy Act comes into effect fOf local government bodies on January 1, 1991. The Hon. Murray Elston, Chairman of Management Board of Cabinet. is responsible for facilitating the Act's implementation at both provincial and local government levels. In order to ensure that the Act is administratively effective for the local government environment, a consultation process is underway to discuss the Act's provisions with representatives of municipalities and local boards. . The Freedom of Information and Privacy Branch of Management Board Secretariat is coordinating discussions with groups composed of representatives from the major local government associations and the appropriate staff of ministries closely involved with the local government bodies. For example, in order to examine the impact of the Act on municipal corporations, a group was organized consisting of members from the Association of Municipalities of Ontario, the Association of Municipal Clerks and Treasurers of Ontario. and the Ministry of Municipal Affairs. In addition, the impact of the Act on major functional areas, such as municipal social services, records management and land-use planning, is being reviewed by professional associations and staff from the" appropriate ministries. Similar working groups are being established to review the Act's implications for some 2S types of local agencies. boards and commissions, such as boards of education. police commissions, public utilities commissions. public health units, library boards and conservation authorities. Manasement Board Secretariathopes'to put forward recommendations to darify and simplity access and privacy protection procedures for local government early in 1989. This will provide sufficient time for seminars and preparation by local government bodies for implementation of the Act's provisions. Staff of the Freedom of Information and Privacy Branch are available to give presentations on the Act and the local government consultation process, to discuss concerns or answer questions. . CONTACTS: .Steve McCann, Manager(416} 586-2049 -", Lynne Peterson, Policy Advisor (416) 586-2191 Freedom of Information and Privacy Branch Management Board Secretariat 18th Floor. 56 Wellesley Street West . . I :.;~j;". Toronto. Ontario " M7A 126 .:u. f II~ June 118S 8 rD'PGJ~_= g~ I i'L aCT 2 41988" uti",,,,, - oi0 L:lu L..J !..::l U --------- COUNTY ~ REGIONAL MUNICIPALITY LIBRARIANS --__8_. clo ~al~~ur~on CountyPual~c Library :9..0. Bo% U9 Halibur~on Ontario KOM ISO .( ~OS J .457/2241 27 September 1985 Dear ~r Peterson: , At ~'e meet~ng of County + Regional Municipa~i~y LiDrarians tCARML) held Se~tember 23.1988. the pro~osed amendments by your government to Ei11 119 were discussed at length. We would make the following comments for your government's consideration. It is our belief that the proposed amendments are cantrary to the original spirit of the lottery concept and are in concurrence with the objections which have been stated by the Alliance to Protect Culture. ReCreation, Soorts & fitness in Onta~io which we~e outlined in thei~ p~ess ~elease dated May 3l~l988. In sUmma~y. we submit that: o the amendments do not define O~ 9ua~antee any level of allocation to culture. recreation. soorts and fitness. nor does it define an equitable p~ocess by which the lottery funds will be distributed (othe~ than by the Lieutenant-Governor in Council; o while lotteries have been generating more revenue than has been allocated. these monies would be acpear to be being held back in an artificial environment to suggest unspent fun~s; and. o the Bill does not recognize the legal liability and/or moral responsibility of the government to use the funds on the basis 0: their o~iginal collection. As P~ofessional Librarians. we cannot help but be aware of the 369 various strictures in olace which create oroblems in the future develooment and expansion of public library services within the Province of Ontario. we would urge your government to consider the ramifications of these amendments as they relate to all aspec'ts- -001: ,=l-:t.ure" recreaft',ion" .-.sp.or..:ts '.a-na ".:f::.':::nes;s..In :-general 'and :toO' 'pu'b-l;l:c J.:lbrar iez -in parti.cu.J.ar. We leok .for'llarc 1:0 your repl.y t:.c our -concerns. Since~.el1! . :J --.!- " Joel Levis Secretary Honourable Davie Pe~erson P~emier 00= Ontario Parliamen~ Buildinos Queen's Park - Toronto Ontario M7A lAl cc: Han. ~ilyMunro Hen. Robert Nixon M.B. Gibson o I The Premier of Ontario Le Premier ministre de rOntario 1.egi$lalive6uilding aueen'sPark TO/'Ol'IlO.Qmario "'7AtA1 HOIaldu gOllVememem Queen"sPark TorolllO(Onlario) M7A1Al October S, 1988 Mr. Joel Levis Secretary County, Regional Municipality Librarians c/o Haliburton County Public Library P.O. Box 119 Haliburton, Ontario KOM ISO ... Dear Mr. Levis: Thank yeu for your recent letter with regard to Bill 119, an Act to amend the Ontario Lottery Corporation Act. As you are aware, the Treasurer announced in the 1988 Ontario Budget that provincial spending for the operation of hospitals and the Ontario Trillium Foundation would be made eligible for lottery funding. As a result, the existing lottery dedication, consistinq of recreation, culture and fitness activities, will be expanded to include these new purposes. Over the years, Ontario lottery games haveprovea to be a stable and important source of provincial support for recreational and cultural activities, with funding from this source expected to be close to $100 million in 1988-89. At the same time, revenues from these lotteries and currently undedicated interprovincial lotteries have increased signifi- cantly, and are expected to reach $465 million in 1988-89. In view of the importance of increased funding for bospitals,I trust that all citizens of Ontario will support the inclusion of hospitals in the lottery fUnding program. ... 2 371 - 2 - The new legislation will allocate lottery funds to the traditional recipients and the Trillium Foundation first, with residual lottery revenues in a given year made available to help fund the operation of hospitals. The proposed amendment will also apply the unspent balance from Ontario Lottery Games prior to April 1, 1~a8, against the 1988-89 appropriation for the operation of hospitals. I would like to point out that the proposed amend- ment to the Ontario Lottery Corporation Act will not jeopardize provincial spending on recreation and culture programs. Only a portion of the province'S funding for these sectors is derived from lottery proceeds. Substantial additional support is provided through the operating budgets of the Ministries of Citizenship, Culture and Communications, and Tourism and Recreation, demonstrating our commitment to these activities. It is my belief that Bill 119 provides an improved and clearly defined process to guide and account for the legislature's distribution of lottery profits towards these key provincial expenditure priorities. Thank you tor writing to express your views, and for this opportunity to comment. Sincerely, ~~ ::::::. David Peterson cc: RonourableRobert Nixon Treasurer of Ontario and Minister of Economics 72 ALLlM'lCE TO PROTECT CULTURE.RECRElI.TION,SPORTS&F1TNESS IN ONTARIO ED~lli ~, nr.. - 7 ~ ~\h 1m BAm.t o::m'nlllES ~~..::;~w: Il.,; 1;..jl.V au us 'n!REi\t'mS 'l'BE: PRCl'lISIaf OF tamXt ___.--------- """'to alL'I'tIlE. ~. SP:mS JND mNESS m an'ARIO FeR ~ mz;;sE ~y ]1.1988 , , i ::::= :.-..-..-...- ,..~.......-...- :-.............----- ,-,....-.....-... : =-=-r:=--- ,-.-.. ;.~-_. ,""...--.--- ~-_........ ,--........,- ......c-_.._... ,==- i-"'-"-- i:::::-"':"':::.--- '--...- ,-...-----...- 1",...--.._- I::.::::::m:~~ ..---...- -----..- -.-..- ---.."--- ---..-- :::--..--..- ==:....n.u-=:- .....---.- ::..:.~-- ---.-...... :-..::.;:--..- --........-- -- ~-'=-----_.... ::::,~..=.::.......- ........-"-*--- .----- .......,<-.. ,....__..._-.1._ .....--"'-- ::-.='::..'i..-="'--~ ....---.-- ==-"::::'::.:-- :...........-...... :::='':==- i::'::::::=:::: ~~f~?j'~ - ::.."':::===..~- ~_.._.._..., --... ~______u ==--:::.=-- :-..:::"-- ::::.=-'~- :.-.....'- --- 'lbe "AlJi.m:e to Proteet 0Jl~. Re<:reati.cD. S;crt:s and. fitneSS in Qltario" haS ~ to deal with Bill W. the: prtlri%lcial ~'s ~ leqis1.atioa. to amend Se:cd.c:A 5 of the 0I:itari0 L::lttaY corp::nt:icn :.ct. 1975 wbidl. ~tes that all net proceeds fra3 the CtLtario ~ Ca:p:I:a.t;i.cD must be used fc:' CI.lltu:e. re=eat:icD.. sp:%tS or fitness. "Net prr:cee:b" ant o:rmtly defined as the profits of Vi,ntari...o. ~ azxl the Instant Galres {1986/87 proceeds were $l69-:l.J.li.aU. lbt ~ are the pt\Xit$ f:ri:m 6/4'J. the Prcrinl:ial aad. SUper-toto (~S6187 procee:is ~~. 1Ibicb. are ~ outside the mamia.te of the ace. Billll9 pl:'CltmeS: , 1) toexpmtthedimc:ated.~inSec:t:i.a1,to i:ll:lude the 'l'till.illlII. rOJDdatial (aD. 'am's leDqth lott2rY distri1utic::IL.b:J:l1 fer. cbari:tagle s::w:ial se:rvice: ~)..wit!lall~ted.fuDds.at the el:lll cf.eac:h ~ o;oinr: __.......l1y to Ulduwrite the opuaticD. of bclspita1s; ,~ 2) to~thatmspl!Dt.~cfQltadolot:teq' p:ctits. 1Ibicb. the AJJiaDce balieves to total _~ "__ly S3C'101ill.i.CD. fraI,.the:ir c:rer:lt O!l.t:aral aI:ld..._ ..........1 dedi.Cat1crL to thlt ore=atica of bos;titals as s::cc as the BW.~euac:ted. A CJ:JV{ of the Bill :i.s a.ttacbed. fDr ~ ;"f'_f"i_ ml ..,........ Bill U9 is a=pletely ~ to the A.lJ.,1a:e ff% the foJ.loriD; :eas:m: 1- .Sectiat 1 at the Bill dces not gaarantee. .my level of aJ.J.ocaticIl to O!l.tl:e...-... f"i..... sp:lttS aDi fitness. DDr Qoes it d:efiDe aD. equita!lle pm:e!S.D1ilbid1.the ~ ftD:!s will be distri1uted. ~ to say tbat the ~ ~ iD. C:u:cil {i.e. Cal:I:i=tl will mketbtf:inal~wit!l.~totbe distriWtic:aof lcttuy f1md:s; 1. IDtteries!me MeD,. ~ Un revenue tl:laD. the ~hasbest.allclc:::Idtq. b"1llim:e" believl!s that mmy ~ Deeds e:Cst in tblI areas of O1lture. re::reatial. $pZtS aM fit:nl!sS vbi.ch hml: not l:em jwtly ser:e1 iiIlIi :i.s ~ that the / 6M:lSli'~'~ '~~ficrJ:XmDp \ ~-t9r (91t) ~!'~%)~Z6t (9lt) ~~ tIEl~ ~.1O.i .on!rnf 'q:I'Y'- ~ :vJ!.~CQ ~iIt;:l 'plre~.iItR 'o.m'[ClO!~~';2I!.~tp::)~ d afl:Iea .o;:m~ sso=e =1=1~ ~ ~ ~ ~ ~ ~ tcJ:amno 1.qs;cn;~;o~~iItR~~~;ltp.CQ~w.)~ ~fr!:~I '~ntm1i:l.XlClS'~'~'Ifl:l~ap;AC:2d.~Lr.mOT ~q:mqas:eq;o~~~~CQ2.:rr::ddnS~sp;rau..~q -azans.et(:l %9 SImCI~<pe a.:Q~ ~:uo;;q-~ 8lZIl!' am'Ct'J:.:mXloCQ ~ s:;pm~~C!=mea<r.l;ol:cr;pn.Ips::::liISalR~maqaeqeJ<. ~~ ~1.q~iItR.CQU'F~ ..~~~)CJI~att:l.~ CQ:j:I\!Ui.. rn tuB CQ ~ ~.a.W ~ ~ ~ 886't '!iZ.!Plli1O 'SL5!"~~~11I~-n;o6~~~ft~:g ~~......1-+ _.'a:rrQtlC~CQas:c:dm1~tA~~.z; 'aaa! tilW'lQ ~ iItR ao ~~ 'qan; siqcUns; at;:! am CQ .b~1~. ........ -ru:= p::e ~~ ~ S.~ iItR sa:afl~ A~~'E'N ms q or tm :~uado ~~.2aAO:) CQ sp:zn; ~1P CQ .:mpm t%l 'gp~ s=Qn <pal! ~ <u:r;::I~ 'a.:Q'tTO s,O';mtO ;0 spaml iIt;:l ~CQ~'lIO:l1.q..'sp:m;:luadslln,.~A~~~~ ELf C1lJelUOJ~l J;>JU;:cl S.UOlOlaO' OIijl .ill "iILlw;os,:'r" 0I,,!ltlIS!i;'1 at!..lCl .U!JClijJril: JOIpUJI ~JU!Jcl :-~I'ijl~l!Jdy IUOIur' lDAt:>'lJ bll!PWH JU[ iU!P"OIH pu. ill!p""'lJ Ir] u.'UJOUD:J3 Jo DJr1u!Jf P"" O}ADlUO Jt:> .J;>.JI1SD;>a. lIO%I.N "lI """H ~ . PV""!JlOOdm:> A:r.mO'Tor.m;trO .111 puaw" 01 PV UV 6nma: ~'S61 'II HJ.38YZI13 !.: QIli'Y"l..":O '3~"Il.'I'1S"I031 K.1t: :-':OlS"S"3S ':'~l mB )UdWU.1.MO~ 611mB v 375 EXI'U:"f,l, TOR'- :-;OTES , SECTlO,," I. n.c B~I '~"'''~I ..Ct1<>ft" '0 ~.,.._ ,~{ ,J>c riel ~"'i,, ,,' ,fI<o O"'~N I...o<lttr C~rpon."O'" ./lx ..e voll! ,,,... 'M COllWI"bud RC\"enIK F~"" aoc ~,..ll.brt '0 be alll'fOp'l>'cd ~ ./1<0 L.:,"t>'UR ro. 11Ie. I'f'Omot1Oft >lid ,JcwdJl>f'ICM ~, pll~..iQl r~. nest. .p:IftS..rec'C'IIOMI.1IId (tIlnuU ~......... UId (~JloUn .flcrcfol'. Thi...... "I ,"'" ..- rcpa" 11M p"......,,'o....... ill >CCtio4 9 (or "'" .qd.~UI!.x IIle "'" p,oCltS oil Ill. Corponlion- In K<tiQOn. 'M .....,nd_ prowidQ Ilw 1M C~moa'. /1ft l'fOtitl "" '" 1M! .nilatl~ (0' .he .m...tin..t the QlIlltiCI T<lUiu,", F<Nn<lal1Otl. .....~ p.n...t ,he OCI . p<Olil$oItllcCutpOQrio..i""'ircal~lbat.._~~'cdCotlllcrofCtoin'pIIf> t poocI ;1 ....bc '.....,cd :II p'" oj ,he .pPrajnIlOolI mack by'lMo l.cpWalW.'. in .M rllQl ~"!(O'<lleopCJ...o,,..jllolp":llS. SECTIOl''i' 1. !.:lIczpelldcd moner plid ;"'" 'M C_lidalccl Reoaluc F",I:III .... tecb00901'!loI: 0...... ~C#~A<fill prrriouI!"Id...II......bc craRdu pufOCtlle~lppatpriatedbytfleLqill&Nn/orIIll~ofllolpiWI. Bii11l9 1988 An Act to amend the Ontario Lottery Corporation Act HER. MAJESTY. bv and with the advice and <<,men! of che LClZislalive AssemblY of che Provincc at Onllric.. CIllIr:tS u folio,": - L ~"'Vdlwa-..l4W7'~A4..bdIz& .pccr .]40&' or I!Ie Reriseicl SWau:s or 0tlIId0.. lSllCt.. fI ~...tbIo"('oIIaIriq"""~ ,. The nee profia of the Corporatiou _ after provisiou for ~ p"'ohl prizes and l~e payment of ~ases o{oper:uioas shalt be paid ~iooo inco lhe Consolidated ~ue Fu#CI at sIKh times and in ~ mannct' a (be UculeDaal ao-Dar iA eouac:ama'ol <1i=ct- tQ. be :l.vailable (or :l.ppropriariOll b!" Ibe Lqislanne. . (a) Cor the psamodoD a.4d ~ a(pb.ysic:l.lic. ~spons.~:lD1a&1caal~mG fxiliciD~ma. (tll tor =-:acciwidcs at die Osaricr" TdIiIaa FaamD- ..... _dle'..,pca6:c:I<1f_,~p,iatacbeCoJlDDli. daccct Rc:vomuc- Fomd.i#a fbc::II...ear or Onc:ria:uU 1IOC:lQ ~ia.lbl:..fiK:;l._Y=C"ib:lDbe:ppIiedIQ.~ xcoumed. !oI' ill the Public AcI;OamS.1Ji Oatuio-a put \IIi. lbemolX!~lJ!dIe~l:mItcialtlelac:l~- tor fbr-oper;nioa"eJlbaspiQfs. z. ~ lIeC proms of tbt CatpClr.lcion ltw. pUf'SlIlInc 10 T...- Sf:Ction 9 ollbe s:lid .J,d. ha~ been paid inla liw Cumolld:lced Rrllluue FUM blll(oR Ibe 1$1 day of .-I.plil. 1981:1.l1d th:ac balfe 1101. IMtrl t~plllndtd WaR IPI .ale shaU be :pplllll'll to. :lad ;ccovnttd for In tbe Pulllle Accaunt5 of Oat:,"'iQ:IlI p:ut of. 1M moM'!' ::tppropriattdlly the Lqlsl:ltUR !"or the "prr:ltlon 01 llospitalsilllfleI1sc:a1YC:lroCOuQrioln",hlchlhis.-I.l:t<:llmG latoforce. <-- - 3. 1'his .-\ct coma inla force 011 the d:lY it nceiyCS Royal ."".... -- ... The shon tim of lftfs Ac:lls W Ollfufo (Attery CorJXNG- MIIAtflenthntltt.<<I.1P88. en ptember26,1988 Anal~is of Dedicated Qltario lJJttery Proceeds and Grant Disbursl'Wmts 1915-198~ (in $1II1111on and In Real Dollars) '~-'" "" U: T - 7 l~" OC l-C U ~_~~_. J.i---------- ,venueSource 1915-16 1976-11 1911-78 1918-19 1919-80 19so.-81 1981-82 1982-63 1983-84 19M-8S 1985-86 1986-81 1981-68 ro,'" tltaria 42 16 11 46 " 51 61 " 40 " 20 " 18 ttario ,. " 16 13 16 61 " 51 50 stant Games 2 26 51 9l 96 talRevenues " 16 11 46 " 116 m 111 118 122 136 169 164 1316 eceived by the 'freasurer of a the Consolidated Revenue f\lnd Qll the cntario Lottery Corporatioo) ants Total 3.985 35.806 64.1 71.815 65.113 61.198 14.293 89.614 94.213 85.79 111.062 129.18 92.951 980.512 isbursed to the Ministry of Tourism d Recreation' the Hinistry of tizenship and CUlture) talllnallocatedSUrplus 38.015 40.194 6.' -25.815 -].119 54.202 62.101 21.326 23.187 36.21 24.9]8 39.82 11.G4] 395..J88 cumu1atedSurplus 38.015 18.209 85.109 59.214 55.455 109.651 112.364 199.69 22].411 259.tSl 284.625 324.445 ]95.488 tes: Source of infof'lllatioo ~ p.lblic aC(X.:(ll)ts of tntario r-- r-- M Septemhc1.'"Z6,1988 Analysiso[~catedOltarioLotteryProcecdsalldGrantDisbursements1915-1985 (iri $million and in 1915 ConStant. Dollarsl Re1l'enueSource 1975-76 1976-71 1911-18 1919-79 1979-80 198C>-81 1931-82 1982-8] 1933-84 19811-85 1985-86 1986-81 1987-88 Totals lIintario 42 68.6 59.6 35.8 33.6 37.3 36.2 23.2 19.1 13.1 '.6 1.' 1.2 lottario 10.7 38.6 45.2 38.6 36.2 30.2 25.5 23.1 19.9 IlIstant~s 1 11.1 24.6 38.6 38.3 Total Reven\les 42 68.6 59.6 35.8 "., 15.9 81.4 61.8 56.3 55 56.7 70.2 65.4 m (Received by the Treasurer of via the Consolidated Revenue Fund ftan the Ontario Lottery Corporation) Grants Total 3.985 n.] 53.8 55.9 47.1 40.5 44.1 47.3 "., 38.1 41;9 53.6 37.1 541.185 (Disbursed to the Hinistry of TouriSlll and Recreation & tbe Hinistry of Citizenship and CUlture) Totalllnallocated SUrplus 38.015 36.3 5.' -20.1 -2.8 35.4 37.3 14.5 11.01 16.3 10.8 16.6 28.' 221.815 IIccumulatedSurplus 38.015 74.315 80.U5 60.015 51.215 92.615 129.915 144.415 155.815 112.115 182.915 199.515 221.815 Notes: 1- Source of Informatica - public aCOOJl1ts of Oltarlo D 1975 CONSTANT DOLLARS c (Million) . ~ ~ . . ~ '" I'.J t'J ~ t" "" S " " t;.> "" .::;, " ~1 I'..l ~ ;e -0 ~, ij i) <) (: c) -::) <) . < 1" (J, . ~ s . ::; . ~ '\\, , . I '\ \. :;; " '. '<>, ~l ~\, 1"' ~ ' ,i I, ~, , , \, l \ :;;:~ , -', " " ::::i W . '::;i if =! - i I 1 I,' ~i ~ .w + 5 . ,'1 ~ " ' , C I ,II ^ " II . ::; ;: ~ isf. ~ ~ = , . " c I " . ~ ~ . > / '. -"" s = " ~ ~ . ~1-'1 t 'Ii' ..., ^ . e 1 1 \ . II :; , , ~ Il '4- ,0 . <l , I :;; I! , , I m . :: il , I , ~ , 1 " ~ !~ I 1 \" I I :;; , ,I = + IP . ~ l I . j;: > ; ! ,. , . :;; 'J , "i . = ; ~ ~ . ~ , . , , ;. = 1 " , , ~ ~ I \, 1 , . :;; 1 'I ~ ~ = :1 1 tiJ . . ~ \ \, ^ = ~ ~ . 1 \ . :;; 1 I ... = ~ .;- r . ~ ~ I .... I I ! :;; I I .:! , :: . = = 8 379 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT NOVEMBER SESSION 1988 TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL YOUR ROAD COMMITTEE REPORTS AS FOLLOWS: 1. We inspected the matn storage garage at White's Station during our meeting on November 2. 1988. This building was moved to the site some forty(40) years ago from its former location at the Ontario Psychiatric Hospital. It is of wood truss design and was used as an airforce hangar during World War II. Buildings that are still in use dating from that era have had to undergo considerable rehabilitation work. (Some rehabilitation work. has been done on the County's building as well over the years.) The building has also been inspected by Agents of Frank Cowan Insurance Company (County's Insurance Company). More damage was apparent during the later inspection and it is felt that the building will continue to show deterioration. Preliminary estimates from Parker Consultants have indicated that to rehabilitate the building. even on a temporary basis. would cost approximately $91.000. The building would still be prone to fire and would require continuing maintenance. The Corrmittee felt that the bui lding should be replaced as soon as possible with a steel building large enough to place most of the trucks and equipment undercover. The Engineer was instructed to obtain further infonnation on steel buildings and to continue negotiations with the Insurance Company. Arrangements have been made to remove the remainder of the stored materials and the main radio equipment. Applications have been made to the Ministry to obtain funding for a net expenditure of $200,000 for 1989. 2. Ontario Municipal Board approval has been received by the County for the Tender of Mclean Taylor Construction of St. Marys for the construction of Middlemiss Bridge. The contract has been signed. some earth excavation has been done, and the Contractor expects to start pi Ie driving during the week of the 14th of November, 1988. He hopes to complete all pile driving and some pier concrete in 1988. o COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT NOVEMBER SESSION, 1988 PAGE 2 3. Curb and gutter has been placed on Road #8, Main Street in Outton frolll County Road 1t13 northerly to Mary Street. Sidewalk construction by the Village is underway. Curb and:gutter work has also been completed at Shedden and asphalt paving will be done as soon as possible. 4. Walmsley aros. have completed the paving contract on Road i46. They have also completed the base coat on Road 1#52 between Highway i73 and Highway #74 and are laying the top coat on Road 1#52. They expect to place base coat asphalt on Road #2 (new construction west of tne Coyne Road in Ounwich) shortly, as well as paving or:;. Road #20 in Snedden and two patches on Road #18 between Highway #4 and the St. Thomas Sanitary Collection Services collection site in the next two(2) weeks. 5. We have purchased a John Deere 550G Bulldozer from Southwest Tractor Incorporated of London at a price of $54,888.84 including Provincial Sales Tax with the County's TD8 Bulldozer as a trade-in. The Tender was the lowest of three(3) received. 6. We have purchased from Carrier Mack Truck Centre of London two(2) Mack Tandem cab and chassis for delivery next February. These trucks will be used as dump trucks and as snowplow trucks in place of two(2) Mack trucks which are approximately ten( 10) years old. The old trucks wi II be kept as spare dump trucks and as sander trucks. Carrier Mack Truck Centre was the lowest of five(5l bidders. 7. We have received a new Champion Grader. Model 740G from Champion Road Machinery Sales at their price of $106.380.00 including sales tax with the County's 1976 Champion (Grader *t8) as a trade.in. Champion Road MaChinery Sales also modified the snow wing from Grader #18 onto the new grader. The County kept their one.way and V.plows from Grader *18 as they would fit on the new Grader. Champion Road Machinery Sales were the only company to tender. 8. Two steel culverts on County Road H48 opposite Lots 3 and 9. Concession XIII. Township of Yarmouth have been replaced with two 6 foot by 5 foot precast concrete box culverts. 381 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT NOVEMBER SESSION. 1988 PAGE 3 9. Grading and granular base work continues. as wea.ther permits. on Road 1f30, Radio Road. Concession XIII. Yarmouth Township. It is hoped that the precast culvert on Glanworth Drain will be placed later in the month. All property needed has been acquired. 10. The County Engineer has been authorized to attend the County Engineers of Ohio Seminar at Columbus on December 5, 1988 to speak on superspan steel culverts. He will also meet with the Engineering firm of 8owser~ Marner in Dayton to discuss repairs to steel span structures in general. Bowser-Marner have done a considerable amount of investigation into the type of distress being shown by the Van Order culvert on Road 1t42 east of Port BUn/ell. 11. The County Engineer has been authorized to attend the National Association of County Engineers' Annual Conference in Wichita, Kansas on March 28 to March 31. 1989. The Engineer is a representative of the Province of Ontario to the National Association of County Engineers and is also a member of a committee reviewing bridge and culvert inspection and maintenance manuals. WE RECOMMEND: ,. That a By-law be passed authorizing the Warden and Clerk to sign an agreement with Jack Tapsell. Lot 8. Concession VI. Township of Yarmouth on County Road #45 for the installation of a two inch plastic watermain on Road #45. Mr. Tapsell has been without water all summer and will extend a present private watermain. It is expected that this watermain will be taken over by the TownShip of Yarmouth in due course. Alt. OF WHICH IS RESPECTFUt.t. Y SUBMITTED. ~~. ~--;-:(-) CHAIRMAN 4d"hl\~ 2 HOMES FnR SENIOR CITIZENS r.OMMITTEE REPORT November Session, 1988 FIRST REPORT To the Warden and Members of the Elgin County Council, The Homes for Senior Citizens Committee reports as follows: 1. THAT we recommend to Elgin County Council that we proceed with the implementation proposal of the Elgin County Study of Senior Citizens Services by Peat Marwick and that the costs of same be included in the 1989 Homes Budget. 2. THAT the following policies and procedures be approved: Mission Statement - Goals _ Resident Rights Resident Co-Ordinator Job Description _ Home Support Co-Ordinator Job Description Beautician Job Description Home support 1.0. Button Home Support Care Plans ~ _ Home Support Medical Assessment Home support Admission Procedure Home support Podiatry Records Home support Scheduling-Podiatry Home support Bus Trips Home Support Discharge Home support Pre-Admit Assessment ALL of which is respectfully submitted. OfJ_,-r ~I Albert Ford. Chairman ~itf7-v(4 383 PERSONNEL COMMITTEE REPORT November Session, 1988 FIRST REPORT To the Warden and Members of the E~gin County Council, The Personnel Committee reports as follows: 1. That we recommend that we engage the firm of Thomas A. Crossman International Limited to carry out the necessary work to achieve Pay Equity plans for the employees of the County of Elgin at an estimate between a minimum of $23,500 and maximum of $31,200 expenses and disbursements to be charged in addition. 2. That we recommend that the policies for recognizing long service which were adopted at the October 1988 Session be made retroactive to January 1st, 1988 and all employees involved be so recognized. 3. That we recommend that the Clerk purchase fifteen Sheaffer Targa Pen and Pencil Sets (~1003) complete with the County crest for presentation to employees or spouses who qualify for them for long service. 4. man of respect That we recommend that the award agreed to by the Chair- Personnel and Mr. Tom Crossman in the amount of $1.500 with to an outstanding arbitration award be approved. 5. That the recommendation adopted with respect to the payment of 8~% in lieu of benefits for part t~e employees exclude students and be applicable to temporary staff. ALL of which is respectfully submitted. ~ /uJ a..-_n E. rleukazmn. Chairman. . ~d/llr'-'L'-f-' 4 TREE COMMISSIONER'S REPORT November Session, 1988 To the Warden and Members of the Elgin County Council, Although some mature woodlots continued to be sacrificed this summer, I am pleased to report to Council that logging opera- tions in the County have decreased slightly. This may be due to a drop in the price of timber. Many woodlots in Elgin are exchanging hands, however, the cutting awaits a return to a more profitable market. More woodlot owners have taken advantage af Ministry of Natural Resources services. The Ministry will evaluate woodlots as to the timber value, quality and quantity as a free service to the owner. This certainly is beneficial when faced with bargaining with the logging companies prior to selling. Under the Woodlands Improvement Act the Ministry of Natural Rescources offers forestry advisory services which include field inspections, plantings and woodlot management plan, and advice on protection of forests from insects, fire and disease. Additional services, many free-of- charge, are available. To be eligible landown~s must have a minimum of two hectares (five acres). Agreements may be entered into which will provide for services over a fifteen year period. Conservation authorities in Elgin also offer agreements to plant windbreaks and shelterbelts to reduce soil erosion. It is impor- tant that woodlot owners familiarize themselves with all available services. Reforestation in many areas of the County was hard hit by the dry spring and summer. Reports of eighty percent loss were not uncommon. Top damage continues to be prominent in our woodlots. The effects of acid rain and the extreme dry, hot conditions exper- ienced this growing season are obvious culprits. As many farms suffered the grief of dry wells this summer, one can easily imagine the toll a low water table can have on our forests. Our By-Law referring to notification of intent to cut by logging operations and firewood cutters seems to be working well. Lack of compliance is most often the result of poor planning or procraStination. Concerned citizens often notify my office, there- fore eliminating this performance by such individuals. It is most gratifying to hear that so many people, other than our elected officials, are demonstrating concern for our forests. In closing, I extend my sincere thanks to our Clerk, George Leverton, and his capable staff, County Council, County Roads Committee, Township Road Crews, Ministry of Natural Resources, and the conservation authorities within Elgin County. My job as Tree Commissioner is far more enjoyable when working with such competent people. Thank you a~l! ALL of which is respectfully submitted. {~/r. I r. k;,-/b-,'/ Charles C. Stafford// Elgin County Tree Commissioner. ~'1~ 385 WEED INSPECTOR'S REPORT November Session, 1988 To the Warden and Members of the Elgin County Council, With the cold of winter slowly moving in upon us, there is a sigh of relief as another year in the battle of the weeds closes. The ear~y spring with hot dry weather during the planting season prevented activation of many chemicals in the fields. Some corn and bean crops never fully matured as sprouts did not appear until after the late rains. Many a farm family has been left wondering where the money for their Christmas dinner will come. Even weeds were affected during this dry weather but, unlike our crops, bounced back ~ediately to a prosperous level once those rains arrived. The County as well as the TownShips had road allowances well cut by the time the rains appeared, but within two weeks the weeds had recovered to such an extent that one cou~d not differ- entiate between areas groomed and those left uncut. This sudden rush of weeds proved to be particular~y troub~esome as they tended to be ~ry and dulled the blades of equipment more quickly. The County opted for cutting a~one whi~e all but one township combined spray programs as well this summer. Once crops were past the chance of roadspray damage, one township also completed a thorough spraying this fall. In April of this year I attended the annual seminar on Weed Identification and Control at the University of Gue~ph. A Weed Identification Refresher offered in July was well attended by all Weed Inspectors throughout Ontario and proved valuable in updating us on the latest legislation pertaining to the Weed Act. On June 19, 1988, Bill 138 introduced changes to the Weed Control Act. Colt's Foot, Poison Hemlock and black-seeded proso Millet now appear on the updated list of noxious weeds. Fines for fail- are to cut weeds were also adjusted from $50.00 for the first offence and $100.00 for second offence to $500.00 and $1,000.00 respectively. I extend my appreciation to the people of Elgin for their co-operation and assistance in my duties as Weed Inspector for the County. It is with continued gratitude that I acknowledge the services of George Leverton and his Staff, the County Roads Department, TownShip Clerks, Staff and Road Crews. On many occa- sions these individuals have interrupted their work to provide needed information or equipment under my direction. ALL of which is respectfully submitted. (2j;".J~.t ~/.j C. C.- Stafford: '/ Elgin County Weed Inspector. ~/711~-i;-- 6 COUNTY TREASURER'S REPORT November Session, 1988 To the Warden and Members of the Elgin County Council, I beg to submit the following statement of Revenue and Expenditure for the period January 1st to October 31st, 1988. (This statement reflects accrual adjustments, made by our auditor for items paid or received in 1988 which pertained to the year 1987): ~ Employee Deductions Workers' Compensation - (Pre-Levy) County Rates Interest Received County Roads . Library - Revenue Court House - Revenue from Sale Miscellaneous Revenue Land Oivision Committee - Revenue Court House and Registry Office Recoveries ~ Recovery af Rentals - court House BlOCk _ 450 Sunset Drive Welfare Administration Welfare Benefits General Support Grant Ontario Uncondition~ Grant EXPENDITURE council Members Administration Administration Buildings - 9 Gladstone Avenue New Administration Building - capital Renovations New Administration Building - 450 Sunset Drive Court House Maintenance Court House Sale Costs Grants County Roads Children's Aid Society Elgin Manor Home For The Aged - Budget Terrace Lodge Home For The Aged - Budget Debenture Debt - Interest Interest On Loans and Capital Borrowing Write-Off of Taxes Agricultural Registry Office Elgin-St. Thomas He~th Unit - Budget County Library Land Division Committee Welfare Administration Welfare Benefits Suspense Account St. Thomas Suburban Road Commission Elgin County Pioneer Museum Payroll Suspense GENERAL BANK ACCOUNT Balance in Bank and On Hand January 1st, 1988 Receipts Expenditures Balance in Bank and On Hand October 31st, 1988 $ 116,256.45 29,948.56 3,220,275.27 58,295.86 3,715,751.49 169,933.48 25,000.00 6,310.00 33,940.00 42,986.85 79,659.16 16,211.90 52,738.53 436,297.16 113,956.00 317,516.00 $ 8,435,076.71 $ 111,221.18 165,136.99 17,877.88 997,799.58 76,723.28 40,777.80 7,832.45 17 ,313 .00 5,083,492.50 106,963.00 462,585.59 146,275.76 13,200.00 78,957.07 989.57 28,955.70 7,207.87 200,694.00 896,296.57 21,756.07 138,255.60 552,754.99 89.21 92.74 8,960.00 200.00 $ 9,182,408.40 $ 100,219.09 cr. 16,817,461.57 $16,717,242.48 16,119,221.81 $ 598,020.67 387 - 2 - ELGIN MANOR Balance in Bank and On Hand January 1st, 1988 Receipts $ . 2,917,919.25 2,917,919.25 3,066,721.22 S 148,801.97 0/0 Expenditures Balance in Bank and On Hand October 31st,19Ba TERRACE LODGE Balance in Bank and On Hand January 1st, 1988 Receipts $ . 1,458.825.89 1,458,825.89 1,547,675.29 S 88,849.40 OlD Expenditures Balance in Bank and On Hand October 31st, 1988 ALL of which is respectfully submitted. ---~~ G. C. Leverton, County Clerk and Treasurer. ,&t/'ff(4 8 TREASURER'S STATEMENT ON REMUNERATION AND EXPENSES November Session, 1988 To the Warden and Members of the Elgin County Council, I beg to submit the following itemized statement of the remuneration, mileage and expenses, paid to each Member of Elgin County Council, during the calendar year ending October 7th, 1988: ~ Remuneration and Mileaqe Council, Committee and Outside Boards By-Law No. 82-50 By-Law No. 87-42 By-Law No. 87-47 . By-Law No~ 87-48 + Conventions By-Law No. 88-46 Total ( 1) 772.36 . 4,631.88 , 1,534.58 (1) 1,530.00 4,258.47 (1) 639.48 4,222.55 2,067.86 2,193.79 (2) 1,643.96 5,224.13 ( 1) 1,530.00 5,802.02 (1) 781.00 3,903.23 ( 1) 1,355.00 3,712.16 (2 ) 1,623.96 4,301.67 2,305.63 (4 ) 5,651.34 21,019.66 (2) 1,543.96 4,482.52 4,042.86 1,139.51 (2) 1,088.48 5,863.62 2,508.64 (2) 1,550.48 5,139.93 (1) 884.48 3,574.63 1,664.19 3,962.65 ( 1) 1,570.00 4,602.75 2,904.49 (1) 1,355.00 4,309.06 (23) $23,519.50 $109,372.48 Black, C. I. Bradfield, R. T. Campbell, J.D. Chute, O. v. DeKraker, A. J. Emerson, K. C. Fischer, J. Ford, A. K. Hodgson, J. W. Lavereau, R. J. Lyle, H. F. Marr, E. H. Martyn, W. A. Mezenberg, H. J. Millman, M. L. McCann, J. A. Neukamm, E. Pearson, D. Ii. Perovich, D. Purcell, R. F. Schaper, K. M. Stewart. M. Ii. van Kasteren, A. J. Wakeling, J. L. Willsey, C. R. . $ 3,859.52 1,534.58 2,728.47 3,583.07 2,067.86 2,193.79 3,580.17 4,272.02 3,122.23 2,357.16 2,671.71 2,305.63 15,368.32 2,938.56 4,042.86 1,139.51 4,775.14 2,508.64 3,589.45 2,690.15 1,664.19 3,962.65 3,032.75 2,904.49 2,954.06 TOTAL $85,852.98 ( ) indicates number of conventions attended + Convention amounts include all payments made to October 7th, 1988 Warden's Convention amount includes liospitality Suite Expenses ALL of which is respectfully submitted. /~~ G. C. Leverton, County Treasurer. .&21 "1~ 389 DIRECTOR/ADMINISTRATOR'S ANNUAL REPORT TO THE WARDEN and MEMBERS OF ELGIN COUNTY COUNCIL: The financial report covering Elgin County Homes for senior citizens (Elgin Manor, Terrace Lodge and Byrne Rest Home). Byrne Rest Home is a Satellite Home of Elgin County Homes and the actual budget up to October 31, 1988 is attached. The Committee of Management of Elgin Manor and Terrace Lodge are pleased to advise that we received a further quantity of extended care beds in Elgin Manor which now gives us a total of 95. and I am happy that we are able to operate the Home with this number of extended care beds, however, there still leaves a small number required so that the residents at Terrace lodge who require extended care could be placed on the system much sooner. We are still continuing the transferring. of residents from Terrace Lodge to Elgin Manor and still do not have too much problem when the resident is requiring the extra nursing care. As of the 31 of Elgin Manor and 89~ October we were operating at 96~ at Terrace lodge. occupancy at The per diem rate for Elgin Manor and Terrace Lodge for 1988 was $41.00 per day, and the Byrne Rest Home per diem rate was $23.50 per day. With regard to the Satellite Home in Fingal. we have not been again encouraging residents to enter the Satellite Home as we have been working with the philosophy that independent lifestyle is what our senior citizens require and we have been encouraging them to take part in our Home Support Program rather than be admitted to a Satellite Home or in to an institution. However, there are still one or two residents who, if they are to be institutionalized and prefer to go in to the smaller Satellite Home than one of the big Homes. I feel we should continue working with Byrne Rest Home as it does offer an alternative from a larger institutional setting and I do know there have been residents admitted, however, the Byrne Rest Home is running with quite a number of empty beds. The Home support Program that has been operated in Elgin County has increased again this year and of course the Minister of Community and o TREA::;nRF-R' 5 STATEMENT ON R'RMTTNF.RATION AND EXPENSES November Session, 1988 To the Warden and Members of the E~gin County Council, I beg to submit the fallowing itemized statement of the remuneration, mileage and expenses, paid to persons appointed to outside boards, during the calendar year ending October 7th, 1988 as authorized by the following By-Laws: ~ Appointed To Remuneration and Mileaqe Conventions ~ Bv-Law No. 87-42 AuckJ.and, A. W_ St. Thomas Suburban Roads Commission TOTAL $ 175.00 $ ~ $ 949.48 , 2,676.56 2,676.56 1,690.47 1,690.47 1,654.64 1,654.64 2,280.84 2,280.84 1,700.28 1,700.28 10,002.79 10,002.79 S10,177.79 S 774.48 $10,952.27 By-Law No. 82-50 By-Law No. 85-61 Bv-Law No. 87-56 Benner. M. C. Carroll, L. R. Littlejohn, A. B. McKinlay, J. V. Tufford, N. G. Land Division Committee ALL of which is respectfully submitted. ~.s4-.--' G. C. Leverton, County Treasurer. ~f' h1+ 391 -2- Social Services, the Honourable John Sweeney has recommended that all Homes for the Aged in the Province af Ontario participate in Home Support Programs and Elgin County is one of the leaders in this program. We have the program operating three days a week at Elgin Manor and three days a week at Terrace Lodge. It has its separate budget which is attached and I am pleased to confirm that the Ministry of Community and Social Services are very supportive of all we do for Home Support. The report by Peat Marwick Consultants was given to Elgin County representatives in June and 1 understand this has been accepted very well with the Ministry of Community and Social Services and a meeting will be held with the representatives of the Ministry of Community and Social Services to discuss further action that should be taken if this County is to move in the direction of a renovated Home, or a new Home,as suggested on the building site next to the Administration Build'ing. It was a pleasure to work with Peat Harwick. 1 feel that they have carried out an excellent survey bearing in mind the statistics for the senior citizens population up to the year 2020. discussed last year that Alzheimers has become a problem over the last few years, and 1 am pleased to confirm with this Committee of Management that I have accepted the position of President for the Elginl St.Thomas Alzheimers Society for a further year, which will give me an office for two years for the Alzheimers Association, and since 1 have taken office 1 am pleased to confirm that we now offer respite programs. night programs, day programs, and are admitting Alzheimer residents direct to our Special Care unit which has been remodeled temporarily to assist AlZheimer residents. This has been a tremendous thrust forward in Elgin County to assist Alzheirners patients as up to this point there was no program for caregivers or support programs to assist families of Alzheimers victims until we were able to form this new Society in Elgin/St.Thomas. All persons who had concerns, it was necessary for them to travel to London. I would like to take this opportunity of thanking County Council and the Committee of Management for the expertise offered in the care of the aged over the last year and look forward to some further innovative ideas throughout Elgin County during the course of the next 2 -3- few years. One of our main programs that we are delighted with is that of meals-an-wheels where we are now delivering meals in Dutton, Sparta, Port Stanley, lona, Talbotville. Straffordville, Belmont, Springfield,and Aylmer. This has been one of our highlights of our year getting these programs started and further information will be attached to this report. Also. I am pleased to adv-ise this County Council that to assist senior citizens with problems in Elgin County we have taken on the responsibility of the one-stop shopping centre and our in.watts line is 1-800-265-4588. All senior citizens who have problems with regard to anything now can make a phone call to Elgin Manof and we will either try to help them or try to transfer them to another agency that will be able to look after them. As stated last year. se~ior citizens are living longer than ever before and it is necessary for us to continue assisting seniors to live as independently as possible in their own Homes to encourage more seniors to enrole in our Home Support Programs which offers them a tremendous advantage. I look forward to another very innovative year in Elgin County and would like to take this opportunity of thanking this Committee and the Warden for their support. Respectfully submitted, F. J. SOYES, Director/Administrator FJS/bv Nov.9/88 393 DIRECTOR/ADMINISTRATOR'S REPORT TO THE WARDEN and. MEMBERS OF ELGIN COUNTY COUNCIL TIlE FOLLOWING IS MY REPORT ON ELGIN MANOR FOR TEN MONTHS ENDING OCTOBER 31. 19B8. 1. Number of residents as of December 31.1981............ 136 2. Number of residents admitted during the yeal" ........~. 48 3. Number of residents discharged during the yeal" ........ 91 4. Number of deaths in the Home during the year.......... 7 5. Number of residents now in the Home ................... 141 6. Total days residence .................................43.704 7. Average number of residents during the year ........... 140 (This figure does n-ot reflect the number of residents in hospital for whom beds are being held). 8. RECEIPTS Province of Ontario Subsidy ...........................$,1.268,484.50 Old Age Pension and Resident's Maintenance.............$1.080.256.00 Arrears of Maintenance & Estates of deceased residents. $12.252.07 Sundries ............................. .... ........... ....ni1 Government of Canada Sales Tax refund ................. $10.969.53 9. DEDUCTIONS {;ost ot operating....................... ... ..... ... Average Expenses per day of each person............ Average Expenses per week of each person........... Average Expenses per year of each person........... Actual Cost to County after deducting receipts~.... Actua I Cost to County per day per res ident......... $2.536,969.01 $58.04 $406.28 $17.705.13 $188,228.51 $4.30 10. CAPITAL EXPENDITURES Cost ot {;apltal expenditures....................... Province of Ontario Subsidy........................ Actual Cost to the County......................... n 1 n 1 n 1 11. There were 184 persons in residence during 1988. 69 male and 115 female:--Of the 141 persons in residence ontli"e first day OT1iovember 1988. .....!f 'ari male and...2j are female. . 12. The figures in Nf through i10 above are for the period January 1st. 1988 to October 31st, 1988. All of which is respectfully submitted. 4 DIRECTOR/ADMINISTRATORIS REPORT TO THE \olARDEN and MEMBERS OF ELGIN COUNTY COUNCIL THE FOLLOWING [$ MY REPORT ON TERRACE LODGE FOR TEN MONTHS ENDING OCTOBER 31, 1988. 1. Number of Residents as of December 31, 1987........... 92 2. Number of residents admitted during the year.......... 24 3. Number of residents discharged during the year........ 26 4. Number of deaths in the Home during the year.......... nil 5. Number of residents now in the Home..................; 89 6. Total days residence.............................. 27,128 7. Average number of I"esidents during the year.........., 89 (This figure does not reflect the number~of residents hospital for whom beds are being held). 8. RECEIPTS Provlnce of Ontario Subsidy.........................S306.404.85 Old Age Pension and Resident's Maintenance..........$849,345.81 Arrears of Maintenance & Estates of deceased reside!Tts.. $9.245.09 Sundr i es. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . nil Government of Canada Sales Tax refund................ $4.166.49 9. DEDUCTIONS Cost at uperating............ ........... .......... ..$1.287 .067 .03 Average Expenses per day of each person.............. $47.44 Average Expenses per week of each person............ $332.08 Average Expenses per year of each person............. $14.471.18 Actual Cost to County after deducting receipts...... $131.316.37 Actual Cost to County per day per resident.......... $4.84 10. CAPITAL EXPENDITURES Cost ot capItal ~xpenditures.....................,.. n I Province of Ontario Subsidy........................ n I Actual Cost to the County...........................n I 11. There were 91 persons in residence during 198a. 21 male and 70 female.--oT the 91 persons in residence on the-rTrst day of November 1968. ~ are-male and jUL are female. 12. The figures in #1 through #10 above are for the period January 1st. 1988 to October 31st 1988. ALL of which is respectfully submitted. 395 DIRECTOR/ADMINISTRATOR REPORT TO THE WARDEN and- MEMBERS OF ELGIN COUNTY COUNCIL TilE FOLLOWING IS MY REPORT ON BYRNE REST HOME FOR TEN MONTHS ENDING OCTOBER 31st. 1988. 1. Number of residents as of December 31,1987...............4 2. Number of residents admitted during the year..............O 3. Number of resident~ discharged during the year............1 4. Number of deaths in the Home during the year.............~O 5. Number of residents now in the Home.......................3 6. Total days residence.....................................982 7. Average number of f7es idents during the year...............3 CThis figure does n-at reflect the number of residents in hospital for whom beds are being held). 8. RECEIPTS Province of Ontario Subsidy.~.......................$2.412.29 Old Age Pe"nsion and Resident1s Maintenance.........$J9,630.86 Arrears of Maintenance & Estates of deceased residents.. nil Sundries............... ... ....... ................ ..... nil Government of Canada Sales Tax Refund................ nil 9. DEDUCTIONS Cost ot uperating............................... Average Expenses per day of each person......... Average Expenses per week of each person........ Average Expenses per year of each person........ Actual Cost to County after deducting receipts.. Actual Cost to County per day per resident...... $23,077 .00. $23.50 $164.50 $7.189.09 $1.033.85 $1.05 10. There were 4 persons in residence during-1988. 2 male and ~ female.--of the ~ persons in residence on the-Tirst day of November 1988. --L is male and ~ are female. 11. The figures in Hl through 1#10 above are for the period January 1st. 1988 to October 31st 1988. ALL of which is respectfully submitted. 6 Sept. ELGIN MANOR THIRD QUARTER BUDGET REPORT - 1988 Budget to 'B8 Budqet ~ ~ Variance Expenditures $3.170.521.26 Expenditure Recoveries (5.000.00) Feasibi 1 i ty Study 54,500.00 Net Expenditures $3,22U,UZ1.Zb $2,377 ,890.94 {3,750.001 40.875.00 $Z.41~.Ol~.:l4 $2,294.936.64 $82,954.30 F (10,969.53) 7,219.53 F 60,000.00 (19,125.001 U $2.343,:10/.11 $/l,U4l::1.83 F Revenues From Residents From Estates , $1.342.346.05 30,000.00 $1,J/z,346.U!) $1,006.759.53 22.500.00 $I,029,ZS9.!)] $958,355.33 12.252.07 $9/U,60/.4U $(48.404.201 (10,247.931 $l58,b52.13) u u u Oefici t $1.847,675.21 $1.385.756.41 $1,373,359.71 $12,396.70 Prav.Share $1.591.350.19 $1.193.512.64 $1,165.611.58 County Share $256,325.02 $192,243.76 $187,748.13 Gross Per Diem 58.81 59.81 Residential Per Diem 28.54 31.31 Extended Care Per Diem 81.07 76.69 Total Cost to County '88 Budget to Sept Operating Budget $256,325.02 $187,748.13 Home Support 14,730.18 11,437.76 Minor Capital 34,779.00 Satell ite Home " '~1.14 1.097.20 $30b,9 :!.J4 $200,28::1.09 397 ELGIN MANOR BUDGET - Sept/S8 E{M Resident '88 Budqet Budget to ~ 1!!:..i!nce ~~!.=.:L Seot. 1001 Salaries $125.508.18 $94.131.13 $79.134.41 $14.996.72 F 1002 Benefits 17.571.14 13,178.35 12,793.63 384.72 F 1004 Clothing: Res.Care 100.00 75.00 - 75.00 F 1004 Clothing: Ext~Care 100.00 75.00 75.00 F 1005 Ree. & Entertainment 4.500.00 3.375.00 1.800.87 1,574.13 F 1006 Hobby Crafts (500.00) (375.00) 344.58 (719.58) U Hobby crafts-Adjuvant 100.00 75.00 75.00 F 1008 Equip.Repairs, Mtce. 500.00 375.00 108.35 266.65 F 1009 Equip.-Replacements 500.00 375.00 - 375.00 F IOU Other-Beauty Shop SJppl.ies (14.400.00) (10.800.00) (12.231.23) 1,431.23 F 1011 Other - Barber ( 1.000.00) (750.00) (688.001 (62.00) U 1011 Other- Misc. 100.00 75.00 740.78 (665.781 U Total $133,079.32 $99.809.48 $82.003.39 $17.806.09 F 2.47 2.09 E{M Dietary Services ZOOl Salaries $313.324.06 $234.993.04 $227.867.25 $7,125.79 F 2002 BeneH t.s 43.865.37 32.899.02 38.294.75 (5.395.73) U 2003 Purchased Services 16.053.90 12,040.42 12,163.18 (122.76) U 2004 Raw Food Costs 220,604.80 165.453.60 171,541.22 (6.087.62) U 2005 Replacement Dishes 4,200.00 3.150.00 2,440~49 709.51 F 2006 Misc. Supplies 23,300.00 17,475.00 -16,012.43 1,462.57 F 2007 Equip. Repairs, Mtce. 4,725.00 3,543.75 3.154.49 389.26 F 20~8 Equip. Replacements 10,000.00 7,500.00 168.83 7,331.17 F 2009 Other: Misc. 1,365.00 1.023.75 600.54 423.21 F 503 Sale of Meal Tickets (4.500.001 (3.375.001 (3.473.25) 98.25 F Tota I $632.938.13 $474.703.58 $468.769.93 $5.933.65 F per diem 11.75 11.96 8 -2- ElM Medical Nursing '88 BudQet Budget to llilli Variance Sept 3001 Salaries $1,176,462.01 $882.346.50 $666.556.28 $15.788.22 F 3002 Benefits 157.519.09 118.139.31 129.874.22 (11,734.91) U 3003 Home Physician 8,278.44 6.208.83 6,602.19 (393.361 U 3004 Nursing supplies 16.720.00 12.540.00 12.654.46 (114.461 U 3005 Equip.Repairs,Mtce. 2.282.00 1,711.50 1.657.28 54.22 F 3006 Equip.Replacements 3,460.80 2.595.60 4,632.49 (2.036.89) U 3007 other-Dentist 2.000.00 1.500.00 49.26 ',450.74 F 3007 " -Eye Care 200.00 150.00'" 150.00 F 3007 " _Foot Care 500.00 375.00 375.00 F 3007 Other Misc. 3,000.00 2.250.00 2.250.00 F Approved Drugs 200.00 150.00 150.00 F Total $1.370.622.34 $1.027.966.74 $1,022.028.18 $5.936.56 F Per Diem 25.46 26.08 ElM t)ousek.eeping 5001 Salaries 5229.020.51 $171,765.38 $133.448.02 $38.317.36 F 5002 Benefi ts 32.062.87 24.047.1.5 21,425.61 2.621.54 F 5004 Pest control 1,176.00 882.00 1,184.30 (302.301 U 5004 Wax Cleaners 5.916.71 4.437.53 6,893.13 (2.455.601 U 5004 Mops & Pails 1,410.12 1,057.59 1.990.34 (932.751 U 5005 Equip.Repairs, Mtce. 500.00 375.00 67.63 307.37 F 5006 Equip.Rep1acements 12.230.15 9,172.61 9.172.61 F 1011 Tissue, Kleenex 4,096.61 3,072.45 2.674.16 398.29 F Total $286,412.97 5214.809.71 $167,683.19 $47.126.52 F per diem 5.32 4.27 399 -3- I::jM Variance '88 Budqet BudQet to lli.Y!L Laundry Services ~~.~. 6001 Sal ar ies $84.855.77 $ . 41.82 $66.536.05 $(2.894.23)U 6002 Benefits 11.879.80 8.909.85 9.044.65 (134.60)U 6004 Replacements,Bed/Linen 7.027.08 5.270.31 1.769.67 3.500.64 F 6006 Soap, Bleach 7,224.70 5,418.52 4.505.32 913.20 F 6006 Thread, Thermopatch 500.00 375.00 375.00 F 6007 Equip.Repairs,Htce. 2.500.00 1,875.00 3.874.84 11.999.84) U 6008 Equip Replacements 5,781.00 4,335.75 553.23 3.782.52 F Total $.119.768.35 $89.826.25 $86.283.76 $ 3.542.49 F per diem 2.22 2.20 ElM Buildinq & Maintenance aOol Salaries $121.688.82 $91.266.61 $77 .583.17 $13.683.44 F 8002 Benefi ts 17.036.43 12,777.32 12,940.8t 1163.49) U 8003 Purchased Services 8.015.22 6,011.41 6.254.25 1242.84) U (Fire Ai arm) 8004 fuel 52.157.40 39,118.05 29.893.71 9.224.34 F 8005 Electricity 40.145.52 30,109.14 33.745.54 13.636.401 U 8005 Water 9.097.10 6,882.82 6.461.47 361.35 F 8006 800B Insurance-Boiler 4,250.00 3.1B7.50 3.924.00 1736.501 U 8009 Relit 500.00 375.00 67.41 307.59 F 8010 light Bulbs 1,500.96 1.125.72 668.85 456.87 F 8010 Repairs 48.899.25 36.674.43 32.076.12 4.598.31 F 8012 EQuip.Replacements 25.518.00 19.-138.50 15.490.68 3,647.82 F 9011A Home Veh ide 8.272.74 6.204.55 12.334.93 16.130.38) U 8010 Water Service line 1.000.00 750.00 - 750.00 F Total $338.081.44 $253.561.05 $231.440.94 $22.120.11 F per diem 6.24 5.90 o -4- </M funeral & Burial 7001 Expenses '88 Budqet Budget to Seot. Actual ~e S1,OOO.00 $750.00 $750.00 F ElM . General & Administrative 9001 Sal aries $144,580.36 $108,435.27 $101,780.41 $6.654.86 F 9002 Benefits 20,241.25 15.180.93 18,525.53 0,344.60) U 9001A Sick Day Payout 4,000.00 3.000.00 4,425.40 (1,425.501 U 9003 Contract Service 12.200.00 9,150.00 10.977.69 (1.827.691 U 9004 Advertising 1,000.00 750.00 906.40 (156.401 U 9005 Audi t 3,550.00 2.662.50 850.00 1,812.50 F 9006 Insurance 3.500.00 2.625.00 3.921.60 (1,296.601 U 9006 Workers' Compensation 35,100.00 26,325.00 38.920.59 (12,595.591 U 9007 Legal 6.000.00 4,500.0.0 11,444.65 (6,944.65 I U 9008 Pas tage 3,400.00 2,550.00 2.234.20 315.80 F 9009 Printing & Stationary 7.000.00 5,250.00 5,091.89 158.11 F 9010 Telephone to,OOO.OO 7,500.00 9.440.19 (1,940.191 U 9011 Travell ing & Conventions 15,000.00 11.250.00 10.389.61 860.39 F 9012 Equip.Repairs& Mtee. 900.00 675.00 186.66 488.34 F 9013 Equip. Replacements 11.000.00 8.250.00 6.975.75 1.274.25 F 9014 Other: Misc. 4.800.00 3.600.00 4.731.66 (1.131.66) U 9014 .. freigh t 500.00 375.00 360.53 14.47 F 9014 .. Staff Development 6.000.00 4.500.00 3.717.39 782.61 F 9014 Membership Dues 1.847.10 1.385.32 1,847.10 (461. 781 U Total $290,618.71 $217,964.02 $236.727.25($18,763.231 U per diem 5.39 6.04 Feasibi 1 ity Study $54.500.00 $40.875.00 $60,000.00 ($19.125.001 U 401 -5- SATELLITE (lOME CARE '88 Budqet Budget to Actual Variance Seot Residents' Maintenance $43.005.00 $32.253.75 $20.891.50 $11.362.25 F Revenue 39.134.55 29.350.91 17.234.15 (12.116.761 U Deficit 3.870.45 2.902.84 3;657.35 (754.51) U County Share 30% $1.161.14 $870.85 $1.097.20 Resident Days 889 Per Diem 23.50 2 ELGIN MANOR 1IOME SUPPORT SERVICES -2 '8a Budaet B'udget to ~ Variance General & Administrative Sept Salaries $15,482.00 $11,611.50 $10.321.84 $1.289.66 F Benef i ts 2,167.48 t ,625.61 1,445.05 180.56 F Audit 125.00 93.75 93.75 F Printing & Stationary 30-0.00 225.00 539.79 (314 .79) U Travel & Conventions 1.000.00 750.00 1,192.10 (442.10 ) U Staff Development 500.00 375.00 375.00 F Other Misc. 100.00 75.00 312.60 (237.601 U Insurance 400.00 300.00 '" 255.91 44.09 F Advertising 50.00 37.50 37.50 F EQuipment 660.00 495.00 660.00 ( 165.00) U $20.7B4.48 $15.588.36 $14.727.29 $861.07 F rOTAL EXPEND!..!..!:!..lli. $84.917.28 $63.687.92 $60.106.53 $3.5B1.39 F Revenue-flame support Services Raw Food Costs Revenue $7.6BO.00 $5,760.00 $6.238.00 $478.00 F other ~ Capital CrotributiCJ1s 3.500.00 2.625.00 (2.625.001 U C1 ient Contributions 4.500.00 3.375.00 4,722.80 '.347.80 F $15.680.00 $1l.760.00 $10.960.BO ($ 799.201 U Net Operating Expenses $77 .237 .28 $57.927.92 $53.86B.53 for Subsidy Ministry Subsidy $54.066.10 $4U.549.24 .137,707.97 County Share $15,171.18 $11,378.68 $11,437.76 403 ELGIN MANOR HOME SUPPORT SERVICES -Sept/BS Budget to Social services '88 Sept. Sept ~ Variance Sal aries $ 7.170.70 $ 5.378.02 $ S,l98.2e $ 79.74 F Benefits 1.003.90 752.92 741.74 1 f .18 F $ 8.174.60 $ 6.130.94 $ 6.040.02 $ 90.92 F Dietary Services Sal aries $11,852.15 $ B ,889.11 $ 6,392.41 $ 2,496.70 F Benefi ts 1.659.30 1.244.47 1.174.92 69.55 F Raw Food Costs 7.680.00 5,760.00 6.238.50 (478.501 U Misc. supplies 100.00 75.00 75.00 $21,291.45 $15.968.58 $13.880.83 $ 2.087.75 F Medical Nursinq Services Salaries $15.432.63 $ 11.574.47 $11.410.44 $ 164.03 F Benefits 2.160.57 1,620.42 1.562.45 57.97 F Supplies 125.00 93.75 93.75 $17.718.20 $13.288.64 $13.066.64 $222.00 F HousekeeDinq Tissue. Kl eenex $100.00 $75.00 $75.00 $100.00 $75.00 $75.00 BuildinQ Eo Proper ty Sal aries $11 .709.25 $ 8.781.93 $ 8.532.24 $249.69 F Benefits 1.639.30 1.229.47 1,159.51 69.96 F Home lJehicle 3.500.00 2.625.00 2.625.00 $16.848.55 $12.636.40 $12.316.75 $319.65 F 4 TERRACE LODGE THIRD QUARTER BUDGET REPORT - SEPT.1988 'S8 Budaet Budaet. to Sept lliJ!!!. Variance Expenditures $1,688,539.47 $1,266,404.47 $1,151.551.39 $114,853.08 F Expend i ture Recoveries 3.000.00 2.250.00 4,166.49 1.916.49 F $1,bB!:I.:.39.4/ $I,2b4, 1:'4.4/ $1. 14/ ,3B4.90 $11b ,/09.:'/ F Revenue from Residents Residential Care $1,116,870.00 1837.652.50 1765.530.31 (172.122.191 U Estates 15.000.00 11,250.00 9.245.09 (2.004.911 U $1. 131 ,B/U.UU $848,902.:>0 $//4,1I!l.40 ($J4,12/.10) U Oefici t $553.669.47 $415.251.97 $372,609.50 $42.642.47 F Provincial Share $290.676.37 $260:826.65 County Share 1124.575.60 $111, 782.85 Gross Per Diem 48.48 47.05 Total Cost to County of Elgin - Terrace Lodge BudQet '88 to Sept '88 Operating Home Support Capital Expenditures $166,100.84 11.601.82 27.125.63 $204. 828. 29 1111.782.85 7,663.62 $119.446.47 405 TERRACE LODGE BUDGET AS AT SEPT/as 'f/L Resident. '88 BudQet Budget to ~ llriance Social Services Sept. 1001 Salaries $42.345.18 $31,758,84 $28,477.04 $3,281.80 F 1002 Benefits 5,928,33 4,446.24 5,129.83 (683,591 U 1004 Clothing & Footwear 100.00 75.00 75.00 F 1005 Rec. & Entertainment 3.800.00 2.850.00 1.580.25 1.269.75 F 1006 Hobby Crafts (500,001 (375.001 (288.081 (86.921 u 1009 Equip. Replacements 125.00 93.75 93.75 F 1011 Beauty Shop supplies (7,500.00) (5,625.00) (7,108.931 I ,4~3.93 F 1011 Barber 400.00 300.00 230.00 70.00 Total $44,698.51 $33,523.83 $28,020.11 $5.503.72 F per diem 1.28 1. 14 Tic Dietary Services 2001 Sal aties $250,513.79 $187,885.34 $166,783.81 $21,101.53 F 2002 Benefits 35,071.93 26.303.94 30.375.80 (4,071.86) U 2003 Purchased Services 10,703.00 ,8.027.25 8.109.00 (81. 75) U 2004 Raw Food Costs 16' ,431.92 121.073.94 114.836.22 6,237.72 F 2005 Replacement Dishes 3.210.00 2,407.50 2,321.41 86.09 F 2001i Misc. Supplies 13.563.00 10.172.25 7.816.14 2.356.11 F 2007 EQuip.Repairs. Mtce. 3.150.00 2,362.50 1.729.78 632.72 F 2008 EQuip.Replacements 2.000.00 t .500.00 479.18 1.020.82 F 2009 Other-Misc. 945.00 708.75 21S.47 490.28 F 503 Sale of Meal Tickets (4,500.001 (3,375.00) (3,758.271 383.27 F Tota I $476,088.64 $357,066.47 $328,911.54 $28,154.93 F per diem 13.69 13.48 6 -2- T/L Medical '88 BudQet Budoet to Actual Variance Nursinq Services Sept 3001 Salaries $472,154.20 $354,115.65 $320,804.70 $33,310.95 F 3002 Benefits 66,101.59 49.576.19 43,386.88 6,189.31 F 3003 Home Physician 5.556.00 4,167.00 4,431.00 (264.00)U 3004 Hed.NUrsing supplies 8.987.00 6,740.25 5.311.05 1,429.20 F 3005 Equip.Repairs & Mtce. 525.00 393.75 221.59 172.l6 F 3006 Equip.Replacements 749.71 562.tl! 397.16 165.12 F 3007 Other~ Dentist 500.00 375.00 300.00 75.00 F 3007 " Eye Care 300.00 225.00 200.00 25.00 F 3007 .. Foot Care 300.00 225.00 225.00 F 3007 " Misc. 500.00 375.00 32.53 342.47 F 4001 Approved Drugs 200.00 150.00 150.00 F Total $555,873.50 $416.905.12 $375,084.91 $41,820.21 F per diem 15.98 15.38 'r/L Housekeepinq Services 5001 Salaries $149,712.85 $112,284.63 $99,091.33 $13,193.30 F 5002 Benefi ts 20.959.80 15,719.85 15.125.31 594.54 F 5003 Pest Control 1,032.00 774.00 836.99 (62.99)U (Purchased Services) 5004 Mops & Pails 1.105.40 829.05 276.43 552.62 F 5004 Wax Cleaners 5.732.86 4.299.64 3.445.30 854.34 F 5005 Equip.Repairs & Mtce. 500.00 375.00 55.29 319.71 F 5006 Equip. Replacements 25.603.15 19,202.36 1,069.37 18,132.99 F 1011 Tissue, Kleenex, etc. 2,481.87 1,862.40 1,713.91 147.49 F Total $207,127.93 $155,345.93 $121,613.93 $33,732.00 F per diem 5.95 4.98 407 -3- TIL '88 BudQet Budget to ~ Variance laundry Service 5e~t 6001 Salaries $ 7.919.97 $ 5,93 .9/ $ - $ 5.939.97 F 6002 Benefits f ,108.80 831.60 - 831. 60 F 6003 Purchased Services 25.008.07 18.756.05 20.946.67 12.190.62) U 6004 Replacements,Sed-Linen 425.00 318.75 - 318.75 F 6006 Soap, Bleach, etc. 788.11 591.08 1.944.90 11.353.82) U 5007 Repairs. Mtce.Equip. 300.00 225.00 225.00 F 6008 Equip. Replacements 600.00 450.00 450.00 F Total $36,149.95 $27,112.45 $22,891.57 $ 4.220.88 F per diem 1.03 .93 TIL BulldinQ & Property 8001 Salaries $ 58.200.09 $ 43,650.06 $ 41.956.62 $ 1.694.44 F B002 Benefits 8.147.90 6.110.92 6,419.37 1308.451 U 8003 Purchased Services 10.544.52 7.908.39 7.266.06 642.33 F 8005 Electricity 82.307.03 61.730.27 60.803.14 927.13 F 8005 Water 6,704.31 5.028.23 5.177 .98 (149.751 U 8004 Fuel 400.00 300.00 - 300.00 F :~ ~. 8008 Insurance. Boiler 3,574.00 2.680.50 3.200.00 (519.501 U 8009 Rent 100.00 75.00 - 75.00 F 8010 Other: ~ight Bulbs 1.737.14 1.302.85 759.96 542.89 F 8010 Bldg.Equip-Repairs 22.269.75 16.702.31 9.952.67 6.749.64 F 9011^ Home Vehicle 5.830.64 4,372.98 4,394.55 (21.571 U 8012 Equip.Replacements 4.775.27 3,581.45 2.797.49 783.96 F Total $204.590.65 $153.442.96 $142.726.84 $10.716.12 F pel'" diem 5.88 5.85 8 _4_ T/L Budget to General & Administrative '88 Budget Sept. ~ Variance 9000 Horkers' Compensation$ 17.000.00 $ 12,750.00 $ 19,12'.27 $(6,37..27) U 9001 Salaries 85,408.15 64,056.11 63.701.96 354.15 F 9001A Sick Day Payoll t 3.000.00 2.250.00 1,972.35 217 .65 F 9002 Benefi ts 11,957.14 8.967.85 10, t 15. 79 (1,147.9'1 U 9003 Contract Services 5.500.00 4,125.00 7.090.49 (2,965.'91 U 9004 Advertising 100.00 75.00'" 250.98 (175.981 U 9005 Audi t 3,050.00 2.287.50 2.287.50 F 9006 Insurance PL/FD 2,600.00 1,950.00 2,601.52 (651.521 U 9007 Legal 3,000.00 2,250~OO 2.250.00 F 9008 Postage 720.00 540.00 600.57 (60.57) U 9009 Printing & Stationery 4,000.00 3,000.00 2.111.60 888.40 F 9010 Telephone 8.600.00 6,450.00 6.899.42 (449.'21 U 9011 Travel & Conventions 8.300.00 6,225.00 10,059.44 (3,83'.441 U 9012 Equip. Repairs 500.00 375.00 375.00 F 9013 Equip.Replacements 500.00 375.00 - 375.00 F 9014 Freight & Express 150.00 112.50 55.23 57.27 F 9014 Staff Development 4.345.00 3,258.75 3,797.32 (538.571 U 9014 Membership Dues 1.280.00 960.00 1.280.00 (320.00) U 9014 Miscellaneous 4,000.00 3.000.00 2.641.55 358.45 F Total $164,010.29 $123,007.71 $132,302.'9 lQ,29..781 U per diem 4.71 5.42 409 Budget to Se~t/88 TERRAe E lODGE HOME SUP ORT SERVICES Social Services BUdget to '88 Budget Sept. Actual Variance Sal aries 16,657,35 14,993,01 14,919,59 173.42 F Benefits 932.38 699.02 688.72 10.30 F 1/.~8~f.J8 $5,692.03 15,6U8.31 lU:I2" F Dietary Services Sal a~ies 18,301.36 16,226.02 15,201.69 $1.024.33 F Benefi ts 1,162.19 871.64 728.14 143.50 F Raw rood Costs 24,840.00 18.630.00 15.094.20 3.535.80 F Misc. Supplies 100.00 75.00 75.00 134,403.55 $2!l.802.66 $21.U99.U3 14, IU3 .b-3 F Medical- Nursinq Services Salaries 110,455.08 17,841.31 16,415.98 11,425.33 F Benefits 1,463.71 1.097.78 863.25 234.53 F Suppl iea 100.00 75.00 75.00 $12,U18./9 $9,014.U9 F ,3tl4.Z3 $l,b.!:l9.86 F lIousekeepinq Tissue, Kleenex $100.00 175.00 175.00 BuildinQ & Property Salaries $7,445.74 15,584.30 14,630.74 1953.56 F Benefi 1:5 1,042.40 781. 80 613.29 168.51 F Home Vehicle 3,500.00 2,625.00 2,625.00 $11,988.14 $8,991.10 $/,8b!L03 $1. 122.07 F TERRACE LODGE aOME SUPPORT SERVICES - 2 '88 Budqet Budget to ~ Variance General & Administrative Seot. Salaries $17,160.40 $12.870.30 $8.196.90 $4.673.40 F Benefits 2.402.46 1,801.84 1,147.56 654.28 F Advertising 50.00 37.50 37.50 F Audit 125.00 93.75 93.75 F Printing & Stationery 250.00 187.50 187.50 Travel & Conventions 1.250.00 937.50 ~37 .50 Insurance 325.00 243.75 76.29 167.46 Staff Development 750.00 562.50 100.71 461.79 F Other Misc. 100.00 75.00 75.00 Equipment $22.412.86 $16,809.64 $10.721.46 $6.088.18 F TOTAL EXPENDITURES $88.512.72 $66.384.52 $52,727.06 $13.657.46 REVENUE IIOME SUPPORT SERVICES Raw food Costs $24.840.00 $18.630.00 $15.094.20 $(3.535.801 U Client Contributions 4,000.00 3.000.00 3.126.30 126.30 F Other-Non capital Contr. 3.500.00 2.625.00 500.00 (2.125.001 U Total Revenue $32,340.00 $24.255.00 $18.720.50 $(5.534.501 u Net Operating Expense for SUbsidy $63.672.72 $47,754.52 $37,633.06 Ministry Subsidy $44.570.90 $33.528.16 $26.343.14 County Share $11 .60t .82 $8.701.36 $7.663.62 411 HOME SUPPORT PROGRAMS MEALS-an-WHEELS: At Terrace Lodge we have volunteer services deliver meals-on-wneels to the community and at present there are 138 meals per week being delivered. a total of 7199 meals since January 1st, 1988. 26 rural meals are delivered weekly totaling 1378 since October 1, 1987. All rural meals are delivered by Home staff. At Elgin Manor a thrust encouraging volunteer delivery has been in place since Sept.IISS. We are delivering approximately 23 per week. and 1229 yearly. Presently half of the meals are delivered by staff. the other half by volunteers. DAY CARE: This program is a very important program to senior citizens who are residing in their own homes or with their families. . It means that the senior citizen can attend the Home activities on a daily basis enjoying a hot meal, bathing assistance, hot was treatments, diet counselling, craft and recreation programs. Transportation is provided. The flat rate for this day care service is $8.50 per day. Since October 1, 1987 Terrace Lodge has provided 790 Oay Care days, 550 whirlpool baths, and 8 hot wax treatments. Elgin Manor has provided 1624 Day Care days, 31 weekly, 955 baths, 18 weekly, 94 wax treatments, 66 dietary and 32 for hair care. VACATION CARE: This program assists senior citizens who are residing WIth theIr tamilies and may be admitted to the Home for a short term admission which enables the family to take a vacation knowing their family member is being cared for and at the present time Terrace Lodge has admitted 8 vacation care residents and Elgin Manor has admitted 9. RECUPERATION CARE: Senior citizenS who have been hospitalized may reQUtre more professional nursing care which the Home for Senior Citizens can provide. A short term admission should be arranged prior to hospitalization. Terrace lodge at the present time has 1 senior citizen admitted to this program and Elgin Manor has had 1 admission to this program this year. FOOTCARE: Or. Larsen has been making visits to the Homes every four to SIX weeks. Terrace Lodge averages 7 participants per visitation and Elgin Manor averages 9 participants per visitation. BEAUTY PARLOUR: Owing to the fact that we have so many people at ElgIn Manor enjoying the Home support Program we normally have approximately 3 ladies who use the beauty parlour on their day care visitation to Elgin Manor and 32 hair appointments have been given at Elgin Manor. Terrace Lodge has perhaps one appointment per month. TELEPHONE CALL FOR ASSISTANCE: We have supplied telephone stickers to the senIor CItIzens In the community and we are available on a 24 hour basis should the senior require some sort of assistance to continue living in the community. TELEPHONE ASSURANCE: Seniors reSiding alone in the community are contacted dally oy the Home ensuring the senior is in good health. This program provides a friendly visit to a senior who might not otherwise be contacted. -2- COUNSELLING and REFERRAL: Seniors may contact the Home with regard to programs or servIces tor the elderly. The Home endeavours to supply the senior with accurate details and/or referral to the proper agency. Assistance is offered to seniors in completing pension applications, tax grants or income taxes. MENU PLANNING; Nutrition for the elderly is a concern for the Home. SenIors whO would rike assistance in maintaining a proper diet should contact the Home and our dietitian will provide necessary information and guidance. A number of day care participants keep weekly appointments with the dietitian to assist with weight control. 66 sessions have been provided by our Home Dietitian. WINTER RESIDENCE: We are pleased that senior citizens in Elgin County are partICipating in this program and at the~resent time 2 senior citizens are enjoying the winter residence at Terrace Lodge and 1 at Elgin Manor. These residents are able to enjoy the accommodation for a short term and the cost is determined on the ability to pay basis. EXERCISE PROGRAM~ Fitness is a concern for senior citizens and we are pleased that we are operating an excellent swim program at Terrace Lodge and at the present time we have 20 senior citizens twice a week enjoying this program. Also the services are offered-to the YWCA for programs for tots and teens and a 1 so to the l~entally Retarded Association in Springfield who use this facility. . BLOOO PRESSURE CLINICS: This is offered at Terrace Lodge through the RegIstered Nurses Association of Elgin County and has certainly found to be an excellent program and we have 10 seniors per month enjoying this once a montn. BUS TRIPS: The West Elgin Happy Gang or Elgin Manor Day Program partICipants have travelled on numerous bus trips throughout the past year. All eight bus trips were booked solid; the highlight for many being an overnight trip to Niagara Falls. The East Elgin Home Support group has travelled on 3 bus trips throughout the past year, with participation averaging B per trip. The Elgin County Health Unit offers a Health Clinic every first, second and third Tuesday of each month. Blood pressure. footcare and general health concerns can be discussed with a Registered Nurse. 42 participants monthly attend the Health Clinic in the Drop. In Centre at Terrace Lodge. with 50 in attendance per month. These programs are offered to assist our senior citizens who reside in their home and the seniors certainly seem to benefit frOm these programs and it enables our seniors to get to know a Home for the Aged prior to making the application to move in to the Home. :; :I. '" ~ . ___ -1- =~ --- -='- -. -=,. .'= . :: - "-====-.- - _:.- :-- -'----------~- 1__ __________1, ~= -"':"==-.- ___ ~,t :!:=-===-======== : --------------- :r-____________~_ ~------------_. ~~ :::::;::::=======-i' ,- ~ '" C C ~ ~ u ~ "" ~ ~ w ~ w ~ " ~ ,. , ~ % ~ 0 , C ~ % ~ "" "" "' W % "' '" ~ ~ nv ~~.iTF..~:;:~~a=,ll:i~ " iJ ~ .! ,__ ~- -~ II 1-= ~ = ~! ,.----------- II .:;---- . ii~-- i! 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'Jlllll11111111111111111!111111 <11111 11111 11111 11111 II! 1111111 /111111111111111111111111111111 <i 11111111111111111111111111111 , 1111111I1 IIIIPTIIIIIIIIIIII 5111111111 II [1111111111111111 , 11111111 1111111111111111111 b 1II1111111 IIIIPIIIIIIIIIIII ,I 11I111I 1111111111I11111111 iT I III II! IITIITIIIIIIIIIIIIIII . "I 11111111111111111111I11111 'I I 11111111111111I111111II1I1 .I! 1111I11 ! 1111111111'111111111 --! "j ...~ , ..-! -I I --, _I , .-: ! ~..~i ...1 , ........1 81 , 419 PROPERTY COMMITTEE REPORT November Session, 1988 FIRST REPORT To the Warden and Members of the Elgin County Council, The Property Committee reports as follows: 1. That the Clerk be authorized to contact the firm of Smylie & Crow Associates Inc.. Consulting Engineers, and request that they look at the basement area and suggest a system for heating and airconditioning that area. 2. That the County Library Committee be advised that the purchase of the microheater was not authorized by this Committee and the question of additional heating is being investigated. The account is being returned for action by whoever ordered it. 3. That the Roads Department be authorized to install and remove the Christmas lights on the two trees in front of the Adminis~ration Building. 4. That the quota~ion of Honeywell Ltd. in the amount of $7,980 per annum for main~enance of the mechanical and electrical sys~ems in the County Administration Building be accepted for the period Oecember 1, 1988 to November 30, 1989. S. ~hat the account from Sprie~ Associates Consulting Engineers in the amount of $950 for work in connection with the renovations to the second floor be approved for payment. ALL of which is respectfully submitted. ., ////l./r ".,.-. /t/ ~, J. W., ~Odgso~, Chai.zm'an. . ~~ SOCH,r. SERVICES COMMITTEE REPORT November Session, 1988 FIRST REPORT To the Warden and Members of the E~gin County Council, The Social Services Committee reports as fo~lows; 1. That we recommend that the Warden and the Clerk be authorized to sign an agreement for Day Nursery Care with Forest Avenue Day Nursery. 2. That we recommend the purchase of Komemaking Services through Med+Care be approved and that a by-law be presented authorizing the Warden and the Clerk to sign the appropriate agreement, subject to being approved for subsidy purposes. ALL of which is respectfully submitted. k .'. FJ.s.eher, jChaiIman. :/ /dTh1~ 421 COUNTY OF ELGIN By-Law No. 88-63 "A 8Y-LA\~ TO AUTHORIZE MR. JACK TAPSELL. THE OWNER OF A PORTION OF LOT 8. CONCESSION VI. TOWNSHIP OF YARMOUTH (HEREINAFTER CALLED 'THE GRANTEE' AND WHICH TERM SHALL INCLUDE HIS HEIRS SUCCESSORS AND ASSIGNS). TO CONSTRUCT. USE AND OPERATE WORKS REQUIRED FOR THE TRANSMISSION OF WATER IN THE COUNTY OF ELGJN (HEREINAFTER CALLED "THEMUNICIPALlTY')." WHEREAS the Grantee has requested the Corporation of the County of Elgin to grant him a franchise or right of passing through the Munici- pality for the purpose of constructing, using and operating a line or lines and works for the transmission through the Municipality of water not intended to be distributed for the said line or lines in the Municipality other than to persons whose land abuts on a highway known as County Road No. 45 along or across which the same is carried or conveyed; and WHEREAS, subject to the terms and conditions hereinafter set forth, the Municipal Council of the Corporation of the County of Elgin has agreed to grant the said franchise. BE IT THEREFORE ENACTED by the Municipa~ Council of the Corpora- tion of the County of E~gin AND IT IS HEREBY ENACTED as fo~~ows: 1. Ful~ right, power, permisaion and consent are hereby granted, conferred and assured unto Mr. Jack Tapse~~, his heirs, successors and assigns to enter upon, use and occupy the highway known as County Road No. 45, of or under the jurisdiction of the Municip~ity to survey, construct, lay, maintain, inspect, a~ter, repair, renew, remove, replace, reconstruct, use and operate in, through, upon, under, a~ong and across the same or any of them a pipe line or pipe lines with any and al~ connections, apparatus, appliances and attachments, inc~uding attachments for cathodic protection, necessary or incidental thereto and to a system for the purpose of passing through the Municipa~ity and transmitting water which is not intended to be distributed from the said line or lines in the said Municipality other than to persons whose land abuts on a highway along or across which the sarne is carried or conveyed. 2. Such right or franchise shall be subject to all the terms and conditions set out in an Agreement to be entered into between the Munici- pa~ity and the Grantee in pursuance of this By-Law, which Agreement shall be in the form hereunto attached. 3. ized ity, The Warden and Clerk of the said Municipality are hereby author- and empowered to enter into and to execute on beha~f of the Municipal- the Agreement aforesaid and to affix the corporate seal thereto. 4. This.ay-Law shall come into force and take effect immediately after an Agreement in the form hereunto annexed shall have been executed by all the parties thereto. READ a first time this 16th day of November, 1988. READ a second time this 16th day of November, 1988. READ a third time and finally passed this 16th day of November, 1988. ~~ G. C. Leverton, Clerk. ~uY 11 ~\,; .. A. Mar Warden. 2 COUNTY OF ELGIN By-Law No. 88-64 "A BY-LAW TO PROVIDE GUIDANCE UPON THE PROCEDURES FOR THE ELECTION OF THE COUNTY WARDEN. " WHEREAS The Municipal Act requires that the Warden shall be elected in the manner provided by resolution of the Council passed prior to the election; and WHEREAS the Municipal Council of the corporation of the County of Elgin deems it advisable that the procedures for the election of the Warden be, as nearly as may be, consistent from year to year; and WHEREAS the said Council deems it advisable to provide guidance to the County Clerk in the conduct in such proceedings. THEREFORE BE IT RESOLVED that the Municipal Council of the Corporation of the County of Elgin enacts as follows: ELECTION OF WARDEN 1. The Clerk or Deputy Clerk of the County shall take the Chair at two o'clock in the afternoon of the Second Tuesday of the month of December in each year, or at such hour and on such day thereafter as he sha~~ find the majority of the Members of the Counci~ present in the Counci~ Chamber. 2. The County Clerk or Deputy Clerk sha~~ present the fol- lowing resolution for the consideration of the Council, namely: THEREFORE BE IT RESOLVED that the Municipal Council of the corporation of the County of Elgin hereby agrees that the e~ection of Warden for the year (state the year) shall be conducted in accordance with the proce- dures numbered three to eight as set out in By-Law No. 88-64, Being a By-Law to Provide For Guidance Upon the Procedures For the Election of Warden (or alternatively, in such other manner as may be set out in the resolu- tion). 3. That the Clerk or Deputy Clerk shall prepare lists of the names of the members in perpendicular and horizontal lines, and a card for each member with the names of the members written or printed thereon. 4. That the Clerk or Deputy Clerk shall announce that any person aspiring to the position of Warden shall be granted an opportunity, not exceeding five (5) minutes, to address County Council. 5. That the Clerk or Deputy Clerk shall inform the members that he is ready to proceed with the election of one of their number to be Warden. 6. That the Clerk or Deputy Clerk shall thereupon take from a receptacle in which the cards have been placed, one card at a time, as it comes to his hand, and call upon the member whose name appears thereon to say for whom he casts his vote, and the Clerk or Deputy Clerk shall place the figure under the name of the member for whom the vote was cast. When al~ members have voted, the Clerk or Deputy Clerk shall forthwith inform the mem- bers of the result, and the Clerk or Deputy Clerk sha~l continue the same procedure until he shall find that more than fifty percent of the votes have been cast for one member, and he shall thereupon declare the election of such member. 7. For the purposes of electing the Warden, each member of County Council shall only have one vote. 423 - 2 - 8. In the case of an equality of votes for Warden, the successful candidate shall be determined by the Clerk or Deputy Clerk placing the names af the candidates on equal size pieces of paper in a box and one name being drawn by a person chosen by the Clerk or Deputy Clerk. 9. That the Warden-Elect shall. forthwith sign and declare and read aloud the Declaration of Office, and Oath of ~legiance and on completion thereof he shall take the Chair. 10. Where the masc~ine words -hen or -his. are used throughout this by-law, it shall be interpreted to mean .she- or nher- in the event reference is made to a female person. 11. That By-Law No. 86-33 be and the same is hereby repeal.ed. READ a first time this 16th day of November, 1988. READ a second time this 16th day of November, 1988. READ a third time and fina~~y passed this 16th day of November, 1988. ~ ~ " -. >4..--- G. C. Leverton, C~erk. 4{./P' "ffJ~ w. A. Martyn, Warden. 4 COUNTY OF ELGIN By-Law NO. 88-65 "8EING A BY-LAW TO AUTHORIZE THE WARDEN AND THE CLERK TO SIGN DOCUMENTS REo PURCHASE OF NATURAL GAS THROUGH GASPURCHASE DIRECT LTD." WHEREAS the County of E~gin has agreed to purchase natural gas for heating County buildings through GasPurchase Direct Ltd.; and WHEREAS it is necessary to sign a Gas Sale Agreement with Direct Energy Marketing Limited, to supply the gas, and an Administration Agreement with GasPurchase Direct Ltd. outlining the administration functions. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. That the Warden and the Clerk are h6reby authorized to sign the following documents re: the GASAMO Project - (i) Gas Sale Agreements with Direct Energy Marketing Limited (the gas supplier). {iil Administration Agreement with GasPurchase Direct Ltd. READ a first time this 16th day of November, 1988. READ a second time this 16th day of November, 1988. READ a third t~e and fina~~y passed this 16th day of November, 1988. ~,L" - ~ G. C. Leverton, Clerk. , .&d'-rn/~~ ' w. A\. Mar yn, Warden. 425 COUNTY OF ELGIN BY~Law No. 8B-66 "BEING A BY-LAW TO AMEND BY-LAW NO. B6-32. TO ALTER THE COMPOSITION OF THE COUNIYFOAOS COMMITTEE." WHEREAS By-Law No. 86-32 provides for the regulation of the proceedings in Council and Committees thereof, including the composition and responsibilities of the various Committees~ and WHEREAS it is deemed advisable to amend the composition of the County Roads Committee. NOW THEREFORE By-Law No. 86-32, Section xv, entitled .County Roads Committee-, be amended by deleting paragraph 1 and substituting the following~ 1. The Roads Committee shall be composed of ten voting members made up as follows: Seven (7) rural members Three (3) urban members. READ a first time this 16th day of November, 1988. READ a second time this 16th day of November, 1988. READ a third time and finally passed this 16th day of November. 1988. ~~ G. C. Leverton, Clerk. .42;p? M~ w. A. Mart'yn, Warden. 426 COUNTY OF ELGIN By-La" No. BB-67 "A BY-LA\~ TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE NOVEMBER SESSION. 19B8. " WHEREAS by Section 9 of The Municipa~ Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers cfa municipa~ corporation are to be exercised by its counci~; and WHEREAS by Subsection 1 of Section 103 of The Municipal Act, being Chapter 302 of the Revised Statutes of Ontario, 1980, the powers of every Council are to be exercised by By-Law; and WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by By-Law. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the corporation of the County of E~gin in respect of each recommendation contained in the Reports of the Committees and each motion and reso~ution passed and other action taken by the Municipa~ Council of the corporation of the County of Elgin at its meetings held during the November 1988 Session is hereby .adopted and confirmed as if al~ such proceedings were expressly embodied in this By-Law. 2. The Warden and proper officials of the corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the corporation of the County of Elgin referred to in the preceding section hereof. 3. The Warden and the Clerk are authorized and directed to execute al~ documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first time this 16th day of November, 1988. READ a second t~ this 16th day of November, 1988. READ a third time and finally passed this 16th day of November, 1988. ~ >4--..-- G. C. Leverton, Clerk. ~~~ -- {. t Warden. 427 INDEX MISCELLANEOUS 1988 Officials, County Council, Standing Committees, ;..1unicipal Clerks and Treasurers..........................l. 2, 3, 4,5,6 Committee Communications.....a, 31, 12, 125, 169, 195, 215, 292, 315, 353 Council Communications. II. 35, 76, 128. 172, 198, 219, 253, 295, 317, 357 Delegations. "0........................ .9, 33, 79, 127, 170, 175, 217. 355 Employee Presentations.................................. 73, 216, 316, 354 Ward'en's Address.................... _.' 0...................... 0... .... .15 REPORTS OF OFFICIALS AND OTHERS Director's - Homes For Senior Citizens................... _....... .... .390 Elgin County Pioneer Museum...................... 0.._....... .,.... .... .363 Treasurer's........................110, 111. 236, 238, 239, 386. 388, 389 Tree Commissioner's.............................................. .... .384 Weed Inspector's... ..... .....................................;......... .385 Land Division.......... .............................. ....... ........... .361 REPOR'rS OF COMMI'l"t'BES Agricultural.. ........ ...................... ............... .... ......... .139 County Government-......19, 41. 82, 134, 176, 202, 224. 258. 298, 324, 365 County Library.............................21, 43, 52, 83. 120, 135, 177, 204. 225, 299, 332, 337, 366 County Roads.................44, 46, 84, 86. 95, 101. 121. 142. 155, 178, 226. 228, 232, 241. 270. 300, 326, 379 Homes For Senior Citizens............20. 49, 54, 106, 122. 137. 180, 205, 233, 240. 275, 303, 304. 328. 382 Personne1............................22, 50, 55. 107, 112, 181. 183, 207, 234. 276. 306, 329, 338, 383 Property..............23, 56, 108, 109, 138, 182,206.235,305,339,419 Reception and Entertainment.............................26, 140. 208, 340 Social Services......................27. 53, 113. 141, 209, 307. 341, 420 Special Committee To Strike The Standing Committees....................16 428 RESOLUTIONS - Setting Forth the Method of Electing the Warden.........................7 Electing Reeve W. A. Martyn as Warden for 1988..........................7 Authorizing the Warden and Treasurer to Borrow.........................10 Authorizing the Treasurer to Continue Monthly Payments to the Children's Aid Society................................................ .1.0 Authorizing the Treasurer to Continue Monthly Payments to the Elgin-St. Thomas Health Unit................. ..................... ... ..10 Appointing Board Members to the Elgin County Pioneer Museum.......10. 36, 220, 357 Setting Rates of Pay for Appointees to the Elgin-St. Thomas Health Unit........... ....................... ........ .10 Appointing Persons to the -Gas Franchise Committee.....................ll Appointing Persons to the Tobacco Area Industrial Strategy Study Committee................................................ ....... .11 Tablin'g Grant Requests..................................... ... .11., 16. 76 Expressing Concern Over the Proposal to Move Administration of Justice Facilities to London....................................... .13 Reappointing Appointees to the,Elgin Tourist Association...............13 Authorizing the Warden and Clerk to Submit to M.T.C. a Petit'ion for Road Subsidy........... ...... ............... ........... .....34 Requesting Ministry of Natural Resources to Place Vaccine Drop for the Control of Rabies.................................. ........... .35 Taking Out Membership in A.M.O.. .................. ... .................. .36 Requesting Assistance for the Village of Dutton in their Quest for Or. Voon.......... ................................................ .36 Accepting the Treasurer's Report.............................75. 218. 356 Requesting Supplementary Spending Allocation from M.T.O............75. 76 Naming Agricultural Employment Services Representative.................77 Providing for the 1988 Grants..... ......... ... .............. ........79, 80 Filing Requests, for Grants............................................ .80 Increasing Grant to Cover Contingancias................................BO Adopting the 1988 Budget................. ......... .... ............... .117 Requests re: Tree By-Law Exceptions.............................129. 130 Fo~tarding Statement of Proposed Work and Expenditure to M.T.C. for Approval......... ......................................... .130 Supporting Bayham TownShip'S Request of Townline Road asa Development Road..................................................... .130 Autborizing Library to Reimburse Union Employees for Dental Coverage........... ........................................... .130 Autborizing Library to Reimburse Union Employees for Health and Welfare Expenses.......................................... .130 429 ~aming a Committee to Hear Library Union Grievances...................130 Inviting St. Thomas Suburban Roads Members to May Luncheon............l7l Naming Council Representatives to the St. Thomas-Elgin General Hospital Board............... .................................. .172 Reimbursing Tobacco Study Committee Members for Luncheon..............197 Concurring to the Monthly Payment of Grant to the Museum..............198 Naming Voting Delegates to A.M.O. Convention..........................198 Accepting the Auditor's Report........................... __..... ..... .198 Appointing a Committee to Compile Brief to the Legislative Committee .re: Government: Grants............. ... .............. .... .... .200 Requesting M.T.O. Sign County Roads at King's Highways................218 Requesting Provincial Financial Relief from Increased Taxes...........219 Authorizing Cheque Signatures for General Account.....................219 Naming Voting Delega:tes to A.C.R.O.....................................220 Granting Installment Grant Payments to the Elgin Tourist Association..220 Requesting Ministry of Natural Resources to Extend Date on Submissions re; The Burger Report....... ............................ .253 Strongly OPPOSing Voting Privilege for Prisoners......................253 Naming Appointment to the Child Welfare Review Committee Budget Review...................... ........ ......................... ...253 Calling a Meeting to Discuss Lease of. Aylmer's Old Town Hall..........254 Acknowledging the Offer of Steam Locomotive 5700......................296 Providing Metal. Pins to Clerks and Treasurers and Stick Pins for the Queen of the Furrow...... ... .'.......... ........... ~..... ..... ..296 Supporting Mal.ahide Fire Department. .,.................... ........ '" ..318 Authorizing Homes Committee to Assist'Bobier Home.................... .319 Authorizing the Clerk .re; Purchase o~ Warden's Chair.................319 Accepting Land Division and Pioneer Museum Reports....................355 Adopting the Tree Commissioner's and Weed Inspector.sReports.........356 Accepting the Director of Homes' Report...............................357 Permitting the Elgin-St. Thomas Railway Museum to Use the Word -Elgin-............. ........ '" '.':' .... .... .......... .......... ... ...357 Authorizing Reimbursement to Reeve Black for C.R.A. Meeting...........358 Opposing Recommendations in the Kerrio Report.........................358 430 BY-LAWS 87-54 To Appoint a County Roads Committee. ...................... ........18 87-55 To Authorize the Warden and the Treasurer to Borrow the Sum of Five Million Dollars.............................................28 87-56 Being a By-Law to Establish the Remuneration to be Paid to Members of the Land Division Committee. ........................... 29 87-57 A By-Law to Confirm Proceedings of the Municipal Council of the Corporation or the County of Elgin at the December Session, 1987.................. .... ................................30 88-1 Being a By-Law to Authorize the Warden and the Clerk to Sign a Standard Elgin County Library Municipal Lease with the Village of Springfield. ........... ................................ .57 88-2 Being a By-Law to Authorize the Warden and the Clerk to Sign a Standard Elgin County Library Municipal Lease with the Village of West Lorne............................................. .58 88-3 Being a By-Law to Authorize the Warden and the Clerk to Sign a Standard Elgin County Library Municipal Lease with the Village of Rodney............................... ~........... ....... .59 88-4 Being a By-Law to Establish Rates of Pay Etc. for Registered Nurses in the Homes for Senior Citizens...................60 88-5 A By-Law to Authorize the Expropriation of Land for the Purpose of Widening and Improving County Roads......................61 88-6 Being a By-Law to Authorize the Warden and the Clerk to Execute an Agreement Between the Corporation of the County of Elgin and the Corporation of the County of Kent Respect- ing Maintenance and Repair of Boundary Roads........................63 88-7 A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the January Session, 1988... ......... ....................... ............ ... .....71 88-8 Being a By-Law to Authorize the Execution of a Collective Agreement Between the Corporation of the County of Elgin and the Elgin County Road Employees' Association.............. .....114 88-9 Being a By-Law to Authorize the Warden and the Clerk to Sign an Agreement with the Firm of Peat Marwick Management Consultants........ ...... ............ ......................... .,. . .115 88-10 A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the February Session, 1988.. ................................... ........... .., .. .116 88-11 Being a By-Law to Authori2e the Borrowing of Monies from the Bank of Montreal to Renovate Areas in the County Administration Building....... ................. ...... ........... .. .123 88-12 A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of ~he County of Elgin at the March 16th Session. 1988.. ....... ............... ....... ..... ..................124 431 88-13 Being a By-Law to Authorize the Warden and the Clerk to Execute an Agreement Between the Corporation of the County of Elgin and the Corporation of the Regional Municipality of Haldimand-Norfolk Respecting Maintenance and Repair of Boundary Roads................................................. .156 88-14 Being a By-Law to Authorize Grants to be Made to Various Organizations, Corporations, Institutions, Etc., During 1988........ ...... ........................ _................ .... .160 88-15 Being a By-Law to Establish the Percentage Share of Each Municipality Within the County of Elgin and Amount Required for County Purposes for the Year 1988...........................161 88-16 A By~Law to Authorize Trillium Cable Communications Limited, a Corporation Incorporated Under the Laws of Ontario and Carrying on Business Under the Name of Chatham Cable TV at 491 Richmond Street, Chatham, Ontario N7M 1R2. (Hereinafter Called the .Company., and Which Term Shall Include Its Successors and Assigns) to Install, Construct, Operate and Maintain Works Required for the Transmission and Distribu- tion of Television, Radio and Related Communications Signals and Services Within the Geographic Boundaries of the Municipality of the County of Elgin (Hereinafter Called the .Municipality.)........ ............. ....... ...-............... .163 88-17 Being a By-Law to ,Authorize the Warden and the Clerk of the County of Elgin to Sign an Agreement Between the Corpora- tion of the County of Elgin and the Young Women's Christian Association......................... ... .... ............ .',.. ..... .165 88-18 Being a By-Law to Restrict the Weight of Vehicles Passing Over Bridges. ..................... .".............................166 88-19 A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the March 30th Session. 1988........ ............................ ......... ...... .168 88-20 Being a By-Law to Establish the Salaries of Various Positions of the County o'f Slgin.................................184 88-21 Being a By-Law to Establish a Pay Schedule for Employees Covered by the Job Evaluation Scale, Other Than Certain Roads Department Employees......................... ."........... ..185 88-22 Being a By-law to Establish Hourly Rates of Pay for Part Time Employees.............. ... ....... ........... .......... ..... ..190 88-23 Being a By-Law to Establish the Remuneration of the Tree Commissioner and Weed Inspector. ................................191 88-24 Being a By-Law to Amend By-Law No. 84-9, a By-Law to Provide for Fringe Benefits to All Employees Who are Considered in the Management category............................192 88-25 Being a By-Law to Establish Rates of Pay Etc. for Registered Nurses in the Homes for Senior Citizens..........................l93 88-26 A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the April Session, 1988............ ............. ... ................. ..... ._._. ..... .194 432 88-27 88-28 88-29 88-30 88-31 88-32 88-33 88-34 88-35 88-36 88-37 88-38 88-39 88-40 88-41 88-42 88-43 Being a By-Law to Authorize the Warden and the Clerk to Sign an Agreement Between the County of Elgin and the Ministry of Community and Social Services re~ the Purchase of Service !Iome Support and Services for the Elderly........................210 Being a By-Law to Amend By-Law No. 86-32, to Clarify Pro- cedure for Petitions, Delegations and Communications.............211 Being a By-Law to Authorize the Warden and the Clerk to Sign an Agreement for the Purchase of Natural Gas Through GasPurchase Direct Ltd..................... ..................... .213 A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the May Session. 1988.... .......... ............. ............. ................... ... .214 A By-Law to Authorize the Expropriation of Land for the Purpose of Widening and Improving County Roads.....................242 A By-Law Authorizing Speed Limits.................................244 A By-Law Authorizing Speed Limits................................246 A By-Law to Authorize the Warden and the Clerk to Sign a Deed to Convey Land in the Township of Yarmouth to Mr. Donald Roderick Ferguson.............. ....... ................... ..248 A By-Law to Authorize the Closing of a Bridge Over a Portion of the Thames River between the Township of Ounwich, in the County of Elgin. and the Township of Ekfrld. in the County of Middlesex, More Commonly Referred to as -Tates Bridge.......... .249 A By-Law to Authorize the Warden and Clerk to Sign a Lease With the Ontario English Catholic Teachers' Association and the Ontario Public School Teachers' Federation....................250 A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the June Session, 1988................... ........................................... .251 Being a By-Law to Restrict the Weight of Vehicles Passing Over Bridges.................. .......~................ ............ ..277 A By-Law to Amend the By-Law Adopting a Plan of County Road Improvement and Establishing a County Road System in the County of Elgin Under the Public Transportation and Highway Improvement Act............. ............................ ......... .280 Being a By-Law to Authorize a Grant of ~5,OOO.OO Towards Cost of a Low Leve~ Water Crossing and Accesses at the Phillmore Bridge......... ...... ..... ...... ... ..................... .281 Being a By-Law to Establish Hourly Rates for Branch Library Part Time Employees......................... ...... ................. .283 Being a By-Law to Authorize the Signing of a Memorandum of Settlement Re: Part-Time Library employees.......................285 Being a By-Law to Authorize the Execution of a Collective Agreement Between the Corporation of the County of Elgin and London and District Service Workers' Union, Local 220. S.E.I.U., A.F.L., C.I.O., C.L.C.. With Respect to the Corpo- ration's Fu~l Time Employees at the Elgin Manor...................286 433 88-44.. Being a By-Law to Authorize the Execution of a Collective Agreement Between the Corporation of the County of Elgin and London and District Service Worxers' Union, Local 220, S.E.I.u., A.F.L., C.I.a., C.L.C., with Respect to the Corporation's Part-Time Employees at the Elgin Manor..............287 88-45 Being a By-Law to Authorize the Execution of a Collective Agreement Between the Corporation of the County of Elgin and Landon and District Service Workers' Union, Local 220, S.E.I.U., A.F;L., C.I.a., e.L.C.. with Respect to the Corporation's Full and Part-Time Employees at Terrace Lodge.......288 88-46 Being a By-Law to Establish the Remuneration to be Paid to the Warden, Council Members and County Officials for At.tending. Conventions............. ....................... ... ..... .289 88-47 A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the July Session, 1988.................. ...:............................ ....... ...... ..291 88-48 A By-Law to Provide Guidance Upon the Procedures for the Election of the County Warden............................. ....... .308 88-49 A By-Law to Authorize the Expenditure of Monies to Replace the Middlemiss Bridge................ ........ .............. ...... ..310 88-50 Being a By-Law to Authorize the Warden and the Clerk to Sign an Agreement Between the County of Elgin and the County of Middlesex to Share the Costs of Replacing the Middlemiss Bridge.. .. . . . . . . . . . . . . . . . .. . . . . . . . . .. . ~. . . .. ... ... .. . .. . .. ..... . ..311 88-51 A 8y-~aw to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the September Session. 1988........ ...................................... ...... .314 88-52 Being a 8y-Law to Establish the Annual Remuneration to be Paid to the Warden of the County of Elgin........................342 88-53 Being a 8y-Law to Set the Remuneration to be Paid to Members of the Elgin County Council for Attendance at Meetings of the E~gin County Council and Committees Thereof..................343 88-54 Being a By-~aw to Authorize the Warden and the Clerk to Sign Two Leases and ^greements with Respect to Leasing Two Vehicles for Elgin Manor and Terrace Lodge.......................344 88-55 Being a By-Law to Authorize the Warden and the Clerk to Sign an Agreement with the Ontario Library Consortium.................J45 88-56 Being a By-Law to Authorize the Expenditure of Monies to Build an Automated CirculatiOn and Acquisition System for the County Library System................................. ...... .346 88-57 Being a By-Law to Establish a Position to be Known as -Assistant County Road Superintendent- and Appoint the Current Assistant Engineer.................................. .... .347 88-58 Being a By-Law to Amend By-Law No. 88-40, A By-Law to Author- ize a Grant of $5,000.00 Towards Cost of a Low Leve~ Water Crossing and Accesses at the Phil~ore Bridge....................348 88-59 A By-Law to Authorize the Expenditure of Monies to Replace the Middlemiss Bridge....... ............ ................... ..... .349 434 88-60 88-61 88-62 88-63 88-64 88-65 88-66 88-67 Being a By-Law to Amend By-Law No. 86-32, to Alter Disburse- ment of Monies for County Road System............................J50 Being a By-Law to Authorize the Warden and Clerk to Sign a Lease Renewal Agreement with the Ministry of Government Services for the Registry Office.................................351 A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the October Session, 1988.................... ............................... .352 ^ By-Law to Authorize Mr. Jack Tapsell, The Owner afa Portion of Lot a,Concession VI, Township of Yarmouth (Here- inafter Called 'The Grantee' and Which Term Shall Include His Heirs, Successors and Assigns" to Construct. Use and Operate Works Required for the Transmission of Water in the County of Elgin (Hereinafter Called 'The Municipality'). .........421 A By-Law to Provide Guidance Upon the Procedures ;or the Election of the County Warden. ...................................422 Being a By-Law to Authorize the Warden and the Clerk to Sign Documents Re: Purchase of Natural Gas Through GasPurchase Direct Ltd.. ......................................................... .424 Being a By-Law to Amend By-Law No. 86-32. to Alter the Composition of the County Roads Committee. .......................425 A By-Law to Confirm proceedings of the Municipal Council of the corporation of the County of Elgin at the November Session, 1988.................... ............................. .. .426