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1992 Minutes 1650 January session - First Day Wednesday, the 22nd day of January, 1992 '..( C-'rhe Elgin County Council met this day at the Administration Building j at 10:00 A.M. in accordance with adjournment. (') The Warden in the Chair. ROLL CALL - All members present except: Reeve Geier. Moved by Reeve West Seconded by Reeve MacGinnis THAT the minutes of the December 10th, 12th and 18th Sessions, 1991 of the Elgin County Council be adopted. - Carried. COMMITTEE COMMUNICATIONS COUNTY ROADS COMMITTEE 1. Township of Malahide with notice advising of a road closing between Lots 5 and 6, Concession 7, Rogers Road. 2. Ministry of Transportation with copy of Memo No. 91-22 re: 1991 Annual Returns. 3. Better Roads Coalition with copy of Position Paper entitled "Municipal Roads - To Share or Not to Share" dated October 1991. 4. Ministry of Transportation with copy of the Ministerial Adjusted Assessment to be used in calculating the 1992 Allocation of Provincial Funds. 5. Ministry of Transportation with the Ministerial Adjusted Assess- ment for the City of st. Thomas to be used in determining the 1992 Limiting Contribution to the Suburban Road Commission. 6. William L. Bradshaw, Professional Engineer, offering his services with respect to gravel pit and quarry licensees submission for replacement site plans. ,7. Township of Malahide with copy o'f drainage report entitled "Orwell Drain - 1991". EXECUTIVE COMMITTEE 1. city of st. Thomas with request for a $2,500 grant towards the cost of a meal for the Ontario Small Urban Municipalities Convention to be held in st. Thomas, April 29th to May 1st, 1992. 2. University of Western ontario with proposal for the County's con- tribution towards scholarships. GENERAL GOVERNMENT AND PROPERTY COMMITTEE 1. Township of Hamilton requesting the Federal Government to review the guidelines and criteria for the issuance of a licence for telecom- munication towers. 2. City of Port Colborne requesting the province to establish Spin- Off Departments for ministries decentralizing. 3.. The Elgin Municipal Association requesting if the County would provide more than one set of bookends for speakers. 4. Association of Municipal Clerks and Treasurers of ontario with copy of response to "The Hopcroft Report". (-). (1 (~\. r I t~~ \ . 1651 County Council - 2 - January 22, 1992 GENERAL GOVERNMENT AND PROPERTY COMMITTEE - continued 5. County of Lennox and Addington with resolution requesting the province to allocate additional resources for pOlicing across Ontario. 6. John A. Gundry, Barrister and Solicitor, with request for consent to use the word. "Elgin" in the incorporation of "st. Thomas-Elgin Second Stage Housing". 7. Max H. Stewart, Chairman, Land Division Committee, with request that an alternate Secretary-Treasurer be made available in cases where the Secretary-Treasurer is unable to attend regularly scheduled meet- ings. 8. The Rural (R.O.M.A.) Section of A.M.O. with request to endorse a resolution requesting the protection and preservation of the interests and integrity of Ontario rural member municipalities or secede and form a separate association. 9. Township of Malahide with copy of a letter to the Minister of Agriculture and Food re: Canadian Farm Building Code. 10. Village of Port Stanley with resolution re: maintaining the 1992 Yellow Perch quotas. SOCIAL SERVICES COMMITTEE 1. Mr. K.G. Sloan, Clerk-Administrator, Township of Yarmouth, with a copy of a letter received from Mr. Donald Lanning, R. R. #4, st. Thomas, with respect to the spending of welfare funds at local bingo halls. FILED 1. Bank of Montreal with notice of change in prime interest rates as follows: Effective October 15th, 1991 - decrease by 1/4% to 9% Effective November 18th, 1991 - decrease by 1/4% to 8 1/4% Effective December 6th, 1991 - decrease by 1/4% to 8%. 2. Ministry of the Environment with copy of comments from the Ministry of Culture and Communications with respect to their comments on the Ontario Hydro's Demand/supply Plan Environmental Assessment. 3. Ministry of the Environment with Report on Environmental Research, Technology Development and Awareness Activities 1990-91. 4. Ministry of Consumer and Commercial Relations with information on a recently passed Federal Marriage (Prohibited Degrees) Act. 5. University of Western Ontario advising that the following were winners of the Elgin County Scholarships: Peter J. Cunniffe, 406 Talbot Street East, Aylmer Marjie L. Wiebenga, 17 Anne Street, Aylmer Brenda Lee Coleman, R. R. #1, Belmont. 6. Ken Monteith, M.P., acknowledging receipt of the resolution passed with respect to 1992 - The Year for Canada. 7. Ministry of the Environment with copy of a letter to A.F. White, Eden, with respect to transformer oil stored in his barn in Eden. 8. City of st. Thomas with copy of a letter to the Honourable Ruth Grier with an update on the Waste Management situation in st. Thomas and Elgin County. 9. Ministry of Municipal Affairs with a copy of their new strategic Directions document "Progress through Partnerships". 10. Ministry of Transportation advising that the claim for subsidy in the amount of $2,022,500 has been approved and passed for payment. County Council 1652 - 3 - January 22, 1992 FILED - continued I~ \ ' 11. Family & Children's Services with Allocation of Children In Care to October 31st and November 30th, 1991. 12. Ministry of the Solicitor General with Backgrounder Highlights on some of the amendments to the Retail Business HOlidays Act and the Employment Standards Act. 13. Ministry of the Environment, Approvals Branch, with information on the expansion of the Transfer Approvals Program to additional municipalities. 14. Ministry of Municipal Affairs advising that the Municipal Election Form 33 (Statutory Declaration) has been revoked and substi- tuted with the new version attached. 15. Office of the Prime Minister acknowledging receipt of Council's endorsation of the resolution from the Township of Ashfield regarding additional financial assistance for Ontario Grain and Oilseed Producers. 16. Ministry of Municipal Affairs with information with respect to the Municipal Student Awareness Program and the Ontario-Quebec Municipal Student Exchange Program. !~ 17. Minister of Community and Social Services expressing appreciation to all the municipalities who undertook to review the P.M.S.S.R. Report and provided advice and Comments. 18. Association of Municipalities of Ontario with a number of A.M.O. Policy Positions, News Bills and News Releases. 19. Association of Municipalities of Ontario reminding members that they will be called upon to elect or re-elect representatives to serve on the Rural Section (ROMA) Executive Committee. 20. Ministry of Natural Resources with copy of Final Report on The Commercial Fish Review. 21. Deputy Minister, Ministry of Municipal Affairs, with information on the program for Renewal, Improvement, Development and Economic Revitalization (PRIDE). 22. Shirley, George and Ruby Leverton and Family with appreciation for kindness and sympathy with respect to their bereavement. (~ 23. Connestega-Rovers and Associates Limited with copy of a Report on the Green Lane Landfill Hydrogeologic Investigations Proposed Interim Expansion Area. Moved by Reeve Willsey Seconded by Reeve Chute THAT the disposition of the Communications mailed previously, and those presented today be approved as follows: County Roads Committee - #1-7 inclusive Executive Committee - #1-2 inclusive General Government and Property Committee - #1-10 inclusive Social Services Committee - #1 Filed - #1-23 inclusive County Council - #1-3 inclusive. - Carried. (' Mr. stu Stephen, the Regional Assessment Commissioner, was present and it was moved by Reeve Neukamm and seconded by Reeve Benner that he be now heard. Mr. Stephen advised Council that the City of st. Thomas, at his presentation to them, requested that the implementation of County-Wide Reassessment be deferred until 1993. He explained that Bill 165 was presently before the legislature and would allow a phasing-in over a four-year period to minimize the drastic shift. He stated that because st. Thomas had made this request, he did not 1653 County Council - 4 - January 22, 1992 follow through with the meetings with each of the local councils. His recommendation was that the County also request that it be deferred to 1993. Mr. stephen fielded questions from the various members of Council and Warden Lyle advised him that it would be discussed further. (-'\ Mr. Stephen left the meeting at this time. . , FIRST REPORT - COUNTY LIBRARY COMMITTEE (mailed) Moved by Reeve Emerson Seconded by Deputy Reeve Volkaert THAT the First Report of the County Library Committee be adopted. - Carried. SECOND REPORT - COUNTY LIBRARY COMMITTEE (mailed) Moved by Reeve Emerson Seconded by Deputy Reeve Clutterbuck THAT the Second Report of the County Library Committee be adopted. - Carried. FIRST REPORT - COUNTY ROADS COMMITTEE (mailed) (\ Moved by Reeve Mezenberg Seconded by Deputy Reeve Spenard THAT the First Report of the County Roads Committee be adopted. - Carried. FIRST REPORT - EXECUTIVE COMMITTEE (mailed) Moved by Reeve Neukamm Seconded by Reeve MaCIntyre THAT the First Report of the Executive Committee be adopted. An amendment was - Moved by Deputy Reeve West Seconded by Reeve Millman THAT Item #6 of the First Report of the Executive Committee be amended by deleting the word "and" and "if requested" in the last line. (-----.... I . The amendment was voted upon and Carried. The original Report, as amended, was voted upon and Carried. SECOND REPORT - EXECUTIVE COMMITTEE The Second Report of the Executive Committee was presented by Reeve Neukamm and adopted on motion of Reeve Neukamm and Reeve Mezenberg. FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE (mailed) Moved by Reeve Chute Seconded by Deputy Reeve Webber THAT the First Report of the Homes for Senior Citizens Committee be adopted. An amendment was - (', Moved by Reeve Emerson Seconded by Reeve Neukamm THAT Item #1 of the First Report of the Homes for Senior Citizens Committee be amended by inserting "Director, Assistant Director, Director of Nursing" in the first line. 1654 County Council - 5 - January 22, 1992 The amendment was voted upon and Carried. The amended Report was then voted upon and Carried. (\, FIRST REPORT - GENERAL GOVERNMENT AND PROPERTY COMMITTEE The First Report of the General Government and Property Committee was presented by Reeve Vandierendonck. Moved by Reeve Vandierendonck Seconded by Deputy Reeve Volkaert THAT the First Report of the General Government and Property Committee be adopted. An amendment was - Moved by Reeve Millman Seconded by Reeve MacIntyre THAT Item #2 of the First Report of the General Government and Property Committee be amended by adding "in consultation with the appropriate department head" in the first line after the word "Clerk". The amendment Carried. I~\ . \ . Moved by Reeve Vandlerendonck Seconded by Reeve West THAT Item #12 of the First Report of the General Government and Property Committee be amended by deleting the word "Tuesday" and inserting the word "Monday". The amendment Carried. The original Report, as amended, was then voted upon and Carried. Moved by Deputy Reeve Derrough Seconded by Reeve Chute THAT the Warden and the Clerk be authorized to submit to the Ministry of Transportation of Ontario a Petition for Road Expenditures made on the County of Elgin Roads from the period January 1, 1991 to December 31, 1991. - Carried. (\ Moved by Reeve Chute Seconded by Deputy Reeve Hentz 1. THAT Canadian Imperial Bank of Commerce ("CIBC") is hereby appointed the banker of the Corporation, for Payroll purposes only. 2. THAT L.B. Shewfelt, Treasurer or R.M. Daniel, Deputy-Treasurer or anyone of them are hereby authorized for and on behalf of the Corpo- ration from time to time: (a) to make, sign, draw, accept, endorse, negotiate, lodge, deposit or transfer all or any cheques, promissory notes, drafts, acceptances, bills of exchange, orders for the payment of money, evidences of indebtedness and contracts for letters of credit and forward exchange, whether or not an overdraft is thereby created in any account of the Corporation; also to execute any authority to any officer of CIBC to accept and/or pay all or any drafts, bills of exchange or promissory notes on behalf of the Corporation; also to execute receipts for and orders relating to any property of the Corporation held by or on behalf of CIBC; ('\ (b) to execute CIBC's form of agreement as to the operation and veri- fication of the accounts of the Corporation; and also to execute any agreement with or authority to CIBC relating to the banking business of the Corporation whether generally or with regard to any particular transaction (including, without limitation, CIBC's Agreement re: Instructions and Information by Telephone and Fax, Form 5666). 1655 County Council - 6 - January 22, 1992 (\, , 3. THAT anyone of the following L.B. Shewfelt, Treasurer or R.M. Daniel, Deputy-Treasurer are hereby authorized for and on behalf of the Corporation from time to time to negotiate or deposit with or transfer to CIBC (but for the credit of the Corporation's account only) all or any cheques, promissory notes, drafts, acceptances, bills of exchange and orders for the payment of money, and for such purpose to draw, sign or endorse the same, or any of them, or to deliver the same, or any of them, to CIBC endorsed with the name of the Corpora- tion impressed thereon by a rubber stamp or other device; also to receive all paid cheques and other debit vouchers charged to any account of the Corporation and to execute CIBC's form of receipt therefore. 4. THAT all acts and things done and documents executed on behalf of the Corporation as hereinbefore authorized may be relied upon by CIBC and shall be valid and binding upon the Corporation whether or not the corporate seal of the Corporation has been affixed to any such document. 5. THAT the Corporation shall provide CIBC with a copy of this reso- lution and a list of the names of the persons authorized by this resolution to do any act or thing, together with specimens of their signatures, to be acted upon by each branch of CIBC with which any dealings are had by the Corporation until notice to the contrary or of any change therein has been given in writing to the Manager or Acting Manager of such branch. (\ - Carried. Moved by Reeve Mezenberg Seconded by Reeve Neukamm THAT the following be the County of Elgin appointees to the Elgin Tourist Association for 1992 and be paid the usual per diem and mileage rates for attending: Reeve John Fisher Deputy Reeve John Spenard Reeve Sylvia Hofhuis. - Carried. COUNCIL COMMUNICATIONS 1. Association of Municipalities of Ontario with request for member- ship in the amount of $2,324.29. ('\ 2. Bill Murdoch, M.P.P. Grey, advising that his resolution declaring April 6th be designated as Tartan Day in Ontario was unanimously passed on December 19th. 3. Ministry of Municipal Affairs with copy of Newsrelease re: 1992, 1993 and 1994 municipal transfers. Moved by Deputy Reeve Buchanan Seconded by Reeve MacGinnis THAT membership be taken out in the Association of Municipalities of Ontario at a cost of $2,324.29. - Carried. Moved by Deputy Reeve Benner Seconded by Reeve MacIntyre THAT Council Communications numbered 2 and 3 be filed. (' I ' - Carried. Council took a short recess and reconvened. 1656 County Council - 7 - January 22, 1992 Moved by Deputy Reeve Clutterbuck Seconded by Reeve Brooks r I THAT we go into Committee Of The Whole. - Carried. Warden Lyle appointed Reeve Emerson as Chairman. Moved by Reeve Volkaert Seconded by Reeve Willsey THAT we rise without reporting. - Carried. Moved by Reeve Millman Seconded by Deputy Reeve Derrough THAT we do now adjourn (11:59 A.M.) to meet again on January 22nd, 1992 at 1:30 P.M. - Carried. Council reconvened at 1:48 P.M. (~\ ROLL CALL - All members present except: Reeve Brooks. Moved by Deputy Reeve Clutterbuck Seconded by Reeve Hofhuis THAT we go into Committee Of The Whole. - Carried. Warden Lyle again appointed Reeve Emerson as Chairman. Moved by Reeve Mezenberg Seconded by Reeve Fisher THAT we rise without reporting. - Carried. (' , Moved by Deputy Reeve Spenard Seconded by Reeve Willsey THAT we do now adjourn (3:04 P.M.) to meet again on Wednesday, January 22nd, 1992 at 3:30 P.M. - Carried. Council reconvened at 3:40 P.M. Moved by Reeve Neukamm Seconded by Deputy Reeve Benner THAT we go into Committee Of The Whole. - Carried. Warden Lyle again appointed Reeve Emerson as Chairman. Moved by Deputy Reeve Spenard Seconded by Deputy Reeve Volkaert ('. THAT we rise without reporting. - Carried. 1657 County Council - 8 - January 22, 1992 FIRST REPORT - SOCIAL SERVICES COMMITTEE The First Report of the Social Services Committee was presented by Reeve Hofhuis and adopted on motion of Reeve Hofhuis and Deputy Reeve ~ Spenard. I Moved by Reeve Millman Seconded by Deputy Reeve Buchanan THAT Elgin County Council send a letter of congratulations to Sherry Ball and Kris Wirtz on their third place winning in the Canadian Skating Championship and also on their being chosen to participate in the Olympic Competition to be held in Albertville, France. - Carried. Moved by Reeve Millman Seconded by Reeve Vandierendonck THAT the Ministry of Municipal Affairs be advised that Elgin County is interested in going ahead with the restructuring study and will request the City of St. Thomas to participate. - Carried. (1\ Deputy Reeve Spenard left at 4:04 P.M. Moved by Reeve Mezenberg Seconded by Reeve Emerson THAT the Minister of Revenue be requested to defer the implementation of County-Wide Reassessment until 1993, in hopes that Bill 165 will be in place, to allow the phasing-in of the changes over a four-year period. - Carried. Moved by Reeve West Seconded by Reeve MacGinnis THAT the appointment to the Elgin Tourist Association of Reeve Hofhuis be rescinded and Deputy Reeve Art Derrough be substituted. - Carried. Moved by Reeve Emerson Seconded by Deputy Reeve Volkaert (\ THAT By-Law No. 92-1 "Being a By-Law to Amend By-Law No. 90-48, a By-Law for the Regulation of Traffic" be read a first time. - Carried. Moved by Deputy Reeve Volkaert Seconded by Reeve Emerson THAT By-Law No. 92-1 be read a second time. - Carried. Moved by Deputy Reeve Benner Seconded by Reeve Emerson THAT By-Law No. 92-1 be read a third time and finally passed. - Carried. (' Moved by Deputy Reeve Benner Seconded by Reeve Vandierendonck THAT By-Law No. 92-2 "Being a By-Law to Authorize the Expropriation of Land for the Purpose of Widening and Improving County Roads" be read a first time. - Carried. < 1658 County Council - 9 - January 22, 1992 Moved by Reeve Vandierendonck Seconded by Reeve Chute ('\ THAT By-Law No. 92-2 be read a second time. - Carried. Moved by Deputy Reeve Volkaert Seconded by Reeve Willsey THAT By-Law No. 92-2 be read a third time and finally passed. - Carried. Moved by Reeve Fisher Seconded by Reeve Vandierendonck THAT By-Law No. 92-3 "Being a By-Law to Appoint a Member to the st. Thomas Suburban Roads Commission" be read a first time. - Carried. Moved by Reeve Fisher Seconded by Reeve Mezenberg r THAT By-Law No. 92-3 be read a second time. I ' - Carried. Moved by Reeve Fisher Seconded by Reeve Willsey THAT By-Law No. 92-3 be read a third time and finally passed. - Carried. Moved by Reeve Willsey Seconded by Deputy Reeve MCPhail THAT By-Law No. 92-4 "A By-Law to Authorize the Corporation of the Village of Port Stanley (Hereinafter Called 'The Grantee' and Which Term Shall Include Its Successors and Assigns), to Construct, Use and Operate Works Required for the Transmission of Water in the County of Elgin (Hereinafter Called 'The Municipality')" be read a first time. ('I Moved by Deputy Reeve McPhail Seconded by Reeve Vandierendonck - Carried. THAT By-Law No. 92-4 be read a second time. - Carried. Moved by Deputy Reeve Benner Seconded by Deputy Reeve Volkaert THAT By-Law No. 92-4 be read a third time and finally passed. - Carried. Moved by Reeve Hofhuis Seconded by Deputy Reeve Wilson THAT By-Law No. 92-5 "Being a By-Law to Authorize the Warden and the Clerk to Sign an Easement Agreement with Ontario Hydro, in Aldborough Township" be read a first time. (\, - Carried. 1659 County Council - 10 - January 22, 1992 Moved by Deputy Reeve Wilson Seconded by Reeve Emerson (--\ , THAT By-Law No. 92-5 be read a second time. - Carried. Moved by Reeve Willsey Seconded by Reeve Hofhuis THAT By-Law No. 92-5 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Clutterbuck Seconded by Deputy Reeve Derrough THAT By-Law No. 92-6 "Being a By-Law to Authorize the Warden and the Clerk to Sign an Easement Agreement with union Gas Limited, in Aldborough Township" be read a first time. - Carried. Moved by Deputy Reeve Clutterbuck Seconded by Deputy Reeve Derrough THAT By-Law No. 92-6 be read a second time. r. - Carried. Moved by Deputy Reeve Webber Seconded by Deputy Reeve Derrough THAT By-Law No. 92-6 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Buchanan Seconded by Reeve Mezenberg THAT By-Law No. 92-7 "Being a By-Law to Establish a Pay Schedule for Employees Covered by the Job Evaluation Scale, Other than certain Roads Department Employees" be read a first time. - Carried. (\ Moved by Deputy Reeve McPhail Seconded by Deputy Reeve Buchanan THAT By-Law No. 92-7 be read a second time. - Carried. Moved by Reeve Neukamm Seconded by Deputy Reeve McPhail THAT By-Law No. 92-7 be read a third time and finally passed. - Carried. Moved by Reeve Mezenberg Seconded by Reeve Fisher THAT By-Law No. 92-8 "Being a By-Law to Authorize the Warden and the Clerk to Sign a Lease with ontario Secondary School Teachers' Federa- tion, District 35" be read a first time. - Carried. (~\ Moved by Reeve Fischer Seconded by Deputy Reeve Buchanan THAT By-Law No. 92-8 be read a second time. - Carried. (\ n (\ (\ , ' 1660 County Council - 11 - January 22, 1992 Moved by Deputy Reeve Buchanan Seconded by Deputy Reeve Clutterbuck THAT By-Law No. 92-8 be read a third time and finally passed. - Carried. Moved by Reeve Fisher Seconded by Reeve Fischer THAT By-Law No. 92-9 "Being a By-Law to Authorize the Warden and the Clerk to Sign a Lease with Donald F. Roughley & Associates Inc." be read a first time. - Carried. Moved by Deputy Reeve Hentz Seconded by Deputy Reeve Buchanan THAT By-Law No. 92-9 be read a second time. - Carried. Moved by Deputy Reeve Buchanan Seconded by Reeve Mezenberg THAT By-Law No. 92-9 be read a third time and finally passed. - Carried. Moved by Reeve Chute Seconded by Deputy Reeve Hentz THAT By-Law No. 92-10 "A By-Law to Confirm Proceedings of the Munici- pal Council of the Corporation of the County of Elgin at the January 22nd Session, 1992" be read a first time. - Carried. Moved by Reeve Chute Seconded by Deputy Reeve Derrough THAT By-Law No. 92-10 be read a second time. - Carried. Moved by Deputy Reeve Hentz Seconded by Reeve Fischer THAT By-Law No. 92-10 be read a third time and finally passed. - Carried. Moved by Reeve Fischer Seconded by Deputy Reeve Benner THAT we do now adjourn (4:32 P.M.) to meet again on February 19th, 1992 at 10:00 A.M. - Carried. ~~ G. C. Leverton, Clerk. ~r{d . H. F. L~ Warden. '1661 February Session - First Day Wednesday, the 19th day of February, 1992 (, The Elgin County Council met this day at the Administration Building at 10:00 A.M. in accordance with adjournment. The Warden in the Chair. ROLL CALL - All members present. Moved by Reeve Fisher Seconded by Reeve Mezenberg THAT the minutes of the January 22nd Session, 1992 of the Elgin County Council be adopted. - Carried. COMMITTEE COMMUNICATIONS COUNTY LIBRARY COMMITTEE 1. Elizabeth Sebestyen expressing her dissatisfaction with the serv- r-', ice provided by the Elgin County Library System. ! COUNTY ROADS COMMITTEE 1. Ministry of Transportation with copy of Memo No. 92-02 re: Sub- sidy on Group RRSP and/or OMERS Pension Plan. 2. Deputy Minister of Transportation with comments on severity of recession and affect on financial flexibility and advising that the roads allocation for 1992/93 will be made in a separate capital announcement in the near future. 3. Ministry of Transportation with Memo No. 92-03 re: Municipal Officials, Equipment Reserve Fund, Purchase of Approved Traffic Paint. Updated Snow Fencing, 4. Township of Malahide with copy of By-Law No. 5-92 re: Orwell Drain. ( 5. Fred Groch, Secretary and Acting Engineer to the st. Thomas Suburban Road Commission, advising that Mr. Roderick Ferguson was elected Chairman of the Commission and also that they passed a resolu- tion requesting that the City of st. Thomas be notified of the one- half mill contribution totalling $83,800 which will be required. EXECUTIVE COMMITTEE 1. R.O.M.A. Insurance Program Inc. explaining reason for existence. 2. The Fitness Group with request for a grant. 3. Aylmer and East Elgin Agricultural Society with request for grant. 4. Ministry of Labour with News Release on amendments to expand Pay Equity Act. 5. Elgin County 4-H Association with a request for a grant. 6. Quad County Association For The Mentally Retarded with request for a grant. (-'\ 7 . \ I Elgin Federation of Agriculture with a request for a grant. 8. Ridgetown College of Agricultural Technology with request for two $300 Scholarships. 9. Canadian Wildlife Federation requesting participation in National Wildlife Week April 5-11, 1992. . 1662 County Council - 2 - February 19, 1992 EXECUTIVE COMMITTEE - continued (\ 10. Ministry of Municipal Affairs with draft legislation on Municipal Conflict of Interest, Opening Meetings and Disposal of Property. 11. Township of Adolphustown with resolution re: Education Taxes. 12. City of Cornwall with resolutions: (1) Requesting the Province to freeze the implementation of the Pay Equity Program. (2) Requesting the Province to impress on all its agencies the finan- cial restraints being imposed and in particular, that provincial arbi- trators become more aware local governments will be unable to support arbitration awards which exceed provincial transfer payment percentages. 13. Rodney and District Horticultural Society with request for a grant. GENERAL GOVERNMENT AND PROPERTY COMMITTEE 1. Ministry of the Solicitor General with the course calendar out- lining the Training and Education Program at the Canadian Emergency Preparedness College at Arnprior. ('\ 2. Susan D. Galloway, SecretarY~Treasurer, Land Division Committee, with resolution as follows: (1) Requesting membership be taken for the Secretary-Treasurer and Chairman in the Ontario Association of Committees of Adjustment and Consent Authorities at $55.00 each, plus any member attending the annual convention. (2) That the Secretary-Treasurer be allowed to attend the O.A.C.A. Secretary-Treasurer's Seminar in Toronto Friday, March 27th, 1992. (3) That the Secretary-Treasurer and all members of the Land Division Committee be allowed to attend the O.A.C.A. Convention in Windsor, May 31st through June 3rd, 1992 with usual expenses. 3. Marshall, Macklin, Monaghan, Consulting Engineers, offering their services with respect to a development charges study. HOMES FOR SENIOR CITIZENS COMMITTEE ( 1. Ministry of Community and Social Services with an update on some of the actions and issues arising out of the consultation process con- cerning the document entitled "Managing Ontario Social Services _ Agency Relations and Accountability". 2. Minister of Citizenship announcing the details of the 1992 Ontario Senior Achievement Awards Program. FILED 1. Multiculturalism and Citizenship Canada with copy of new publica- tion entitled "Multiculturalism: What Is It Really About?". 2. Ministry of Municipal Affairs with copy of Audit Reports on the Municipal Roads Program for Elgin County. 3. Ontario Municipal Board with information with respect to authori- zation under the Ontario Retail Business Holidays Act to enact by-laws to permit shopping on holidays. 4. Township of Malahide with copy of their Peacetime Emergency Plan. (\ 5. Ontario Hydro with copy of Demand/Supply Plan - Update 1992. 6. Minister of Consumer and Commercial Relations acknowledging receipt of Elgin County's letter with respect to the closing of the Registry Office and advising that st. Thomas is not one of the offices that is scheduled for Closing. (",\ (~, 1663 County Council FILED - continued - 3 - February 19, 1992 7. Ministry of Health, st. Thomas Psychiatric Hospital, with copy of their Emergency Procedural Manual. 8. Family & Children's Services of st. Thomas & Elgin with Alloca- tion of Children In Care to December 31st, 1991. 9. Bank of Montreal with notice of loan interest rate change on prime interest: Effective January 20th, 1992 - decrease by 1/4% to 7 3/4% Effective January 24th, 1992 - decrease by 1/2% to 7 1/2%. 10. Solicitor General with copy of letter to Mr. Eugene Garrod, Warden of Kent County, with respect to concerns expressed over the 9-1-1 consultative assistance service the Ministry has been providing. 11. Michael D. Harris, M.P.P., Leader of the Progressive Conservative Party of Ontario, with comments on Provincial Transfer increases. 12. R.A. Barrett, City Administrator, City of st. Thomas, with copy of a letter to the Minister of Revenue requesting that the County-Wide Reassessment be deferred to 1993. 13. Spriet Associates Consulting Engineers advising of their hospi- tality room at the Ontario Good Roads Association Convention. 14. Township of Yarmouth with Newsletter re: information on the Green Lane Landfill site and questionnaire on Paratransit and Public Transit to the suburban areas adjacent to the City of st. Thomas. 15. Minister of the Environment with News Release re: Proposed Changes to New Waste Management Act. 16. Select Committee on Ontario in Confederation with copy of Final Report dated February 1992. 17. Ministry of Municipal Affairs with copy of Annual Report. Moved by Deputy Reeve Benner Seconded by Reeve Millman THAT the disposition of the Communications mailed previously, and those presented today be approved as follows: '-". County Library Committee - #1 ( County Roads Committee - #1-5 inclusive Executive Committee - #1-13 inclusive General Government and Property Committee - #1-3 inclusive Homes for Senior citizens Committee - #1-2 inclusive Filed - #1-17 inclusive County Council - #1-4 inclusive. r, - Carried. EMPLOYEE PRESENTATIONS The following presentations were made by the Warden and Chairman of the respective Committees _ Elgin Manor - Reeve D.V. Chute 10 Years - Helena Kyle Social Services - Reeve S.M. Hofhuis 10 Years - Nancy A. Hazelwood Roads - Reeve H.J. Mezenberg Ontario Good Roads Association - C.S. Anderson School _ Jack Mathews - Urban Construction Public Administration Course Part I - Joseph Livingstone; Norman Glover 1664 County Council - 4 - February 19, 1992 Part II - John Brown; Keith Player (not present) Ontario Traffic Conference Excavating and Trenching Seminar _ (~, Clayton Watters. FIRST REPORT - COUNTY LIBRARY COMMITTEE (mailed) Moved by Reeve Emerson Seconded by Deputy Reeve Volkaert THAT the First Report of the County Library Committee be adopted. An amendment was - Moved by Reeve Emerson Seconded by Reeve West THAT Item #2 of the First Report of the County Library Committee be deleted. - Carried. The amended Report was then voted upon and Carried. f' FIRST REPORT - COUNTY ROADS COMMITTEE (mailed) , ' Moved by Reeve Mezenberg Seconded by Reeve Neukamm THAT the First Report of the County Roads Committee be adopted. - Carried. SECOND REPORT - COUNTY ROADS COMMITTEE (mailed) Moved by Reeve Mezenberg Seconded by Reeve Millman THAT the Second Report of the County Roads Committee be adopted. An amendment was - Moved by Reeve Neukamm Seconded by Deputy Reeve Spenard THAT the Second Report of the County Roads Committee be amended by deleting Item #10. (" - Carried. The amended Report was then voted upon and Carried. FIRST REPORT - EXECUTIVE COMMITTEE (mailed) Moved by Reeve Neukamm Seconded by Deputy Reeve Webber THAT the First Report of the Executive Committee be adopted. - Carried. FIRST REPORT - GENERAL GOVERNMENT AND PROPERTY COMMITTEE (mailed) ~, \ ' Moved by Reeve Vandierendonck Seconded by Reeve Emerson THAT the First Report of the General Government and Property Committee be adopted. An amendment was - ~. 1665 County Council - 5 - February 19, 1992 Moved by Reeve Neukamm Seconded by Deputy Reeve Volkaert THAT the First Report of the General Government and Property Committee (. be amended by deleting Item #6. - Carried. An amendment was - Moved by Reeve Emerson Seconded by Reeve Neukamm THAT the First Report of the General Government and Property Committee be amended by referring Item #10 back to the Committee for reconsider- ation. - Carried. The Report, as amended, was then voted upon and Carried. FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE (mailed) Moved by Reeve Chute Seconded by Deputy Reeve McPhail (I THAT the First Report of the Homes for Senior citizens Committee be adopted. ~ Carried. FIRST REPORT - SOCIAL SERVICES COMMITTEE (mailed) Moved by Reeve Hofhuis Seconded by Deputy Reeve Spenard THAT the First Report of the Social Services Committee be adopted. An amendment was - Moved by Deputy Reeve Spenard Seconded by Reeve Geier THAT the First Report of the Social Services Committee be amended by deleting Item #3. ~ ( . - Carried. The amended Report was then voted upon and Carried. The Treasurer forwarded copies of Reports on Council Remuneration and Outside Boards to the members of Council previously. Moved by Reeve Vandierendonck Seconded by Reeve Geier THAT the Treasurer's Statement on Remuneration and Expenses for the members of Elgin County Council to December 31st, 1991 be accepted and printed in the proceedings. - Carried. Moved by Deputy Reeve McPhail Seconded by Reeve Fischer I' THAT the Treasurer's Statement on Remuneration and Expenses to December 31st, 1991 for appointees to the st. Thomas Suburban Roads Commission and members of the Land Division Committee, be accepted and printed in the proceedings. - Carried. County Council 1666 - 6 - February 19, 1992 (' Moved by Deputy Reeve Derrough Seconded by Reeve Vandierendonck THAT we recommend that a by-law be passed authorizing the Warden and the Clerk to sign two letters of understanding with CSX Transportation, Inc., to allow the County of Elgin to enter upon certain lands in the Township of Aldborough, for the purpose of widening County Road #4 (Black's Lane). - Carried. Moved by Deputy Reeve Derrough Seconded by Deputy Reeve Wilson THAT an application be made to the Ministry of Transportation of Ontario for a Supplementary Spending Allocation in the amount of $10,000.00 for legal and engineering costs associated with the pro- posed Taits Bridge closure. - Carried. COUNCIL COMMUNICATIONS (\, 1. Minister of Municipal Affairs with copy of News Release advising of Municipal Transfers of 1% in 1992, 2% in 1993 and 2% in 1994. 2. Fanshawe College with information with respect to the Municipal Student Awareness Program being offered by the Ministry of Municipal Affairs. 3. Ministry of Transportation with reply to Elgin County's letter on the decision to place all counties on indirect urban accounting system for roads subsidy purposes. 4. Township of Colchester North with resolution recommending the Province abandon all new social initiatives programs until it recovers from the present economic situation. Moved by Reeve Mezenberg Seconded by Reeve Fischer THAT the resolution from the Township of Colchester North (Correspond- ence #4) be endorsed. - Carried. ('\ Moved by Reeve Brooks Seconded by Reeve Fisher THAT Council Communications numbered 1, 2 and 3 be filed. - Carried. Reeve John Fisher addressed Council and indicated that in 1976 another County Restructuring Study had been done with a number of publications and it was his feeling that it should be used in conjunction with a current Restructuring Study. Moved by Reeve MacGinnis Seconded by Deputy Reeve Hentz THAT we go into Committee Of The Whole. - Carried. Warden Lyle appointed Reeve Vandierendonck as Chairman. (I Moved by Reeve Mezenberg Seconded by Deputy Reeve Spenard THAT we rise without reporting. - Carried. . 1667 county Council - 7 - February 19, 1992 Moved by Reeve Emerson Seconded by Reeve Chute !~, THAT as the hour is now 12 o'clock noon, we continue on to conclude the business at hand. - Carried. Moved by Deputy Reeve Derrough Seconded by Deputy Reeve Wilson THAT we do now adjourn (12:03 P.M.) to meet again on February 19th, 1992 at 1:30 P.M. - Carried. Council reconvened at 2:08 P.M. ROLL CALL - All members present except: Reeve Fischer. (. Moved by Reeve Neukamm Seconded by Reeve Millman THAT Elgin County Council formally adopt a position that there will be no across-the-board increases for the non-union group of employees for the year 1993. Any increases due to a change in wage steps, pay equity, and/or internal equity, will not be affected by this policy decision. - Carried. Deputy Reeve Spenard asked to have the process by which the budgets will be dealt with explained. It was pointed out that the March 4th meeting of the Executive Committee would result in a budget and attachments being forwarded to all members of Council for their March 11th meeting. This is the process to be used unless for some unfore- seen reason it was not possible to have information provided ahead of time. Moved by Reeve Neukamm Seconded by Deputy Reeve Spenard THAT By-Law No. 92-11 "Being a By-Law to Authorize the Warden and the Clerk to Sign a Deed, to Convey, to Theodorus and Dorothea Maria Van (', Asten, Lands in the Township of Aldborough" be read a first time. r ' - Carried. Moved by Deputy Reeve Spenard Seconded by Deputy Reeve Clutterbuck THAT By-Law No. 92-11 be read a second time. - Carried. Moved by Reeve Hofhuis Seconded by Reeve Neukamm THAT By-Law No. 92-11 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Wilson Seconded by Deputy Reeve Webber (\ THAT By-Law No. 92-12 "Being a By-Law to Authorize the Warden and the Clerk to Sign Letters of Understanding with CSX Transportation, Inc." be read a first time. - Carried. ( /~ , \ (' (' 1668 County Council - 8 - February 19, 1992 Moved by Deputy Reeve Volkaert Seconded by Reeve Brooks THAT By-Law No. 92-12 be read a second time. - Carried. Moved by Deputy Reeve Webber Seconded by Deputy Reeve Wilsqn THAT By-Law No. 92-12 be read a third time and finally passed. - Carried. Moved by Reeve West Seconded by Deputy Reeve Buchanan THAT By-Law No. 92-13 "A By-Law to Confirm Proceedings of the Munici- pal Council of the Corporation of the County of Elgin at the February 19th Session, 1992" be read a first time. - Carried. Moved by Deputy Reeve Hentz Seconded by Deputy Reeve Derrough THAT By-Law No. 92-13 be read a second time. - Carried. Moved by Deputy Reeve Buchanan Seconded by Deputy Reeve Hentz THAT By-Law No. 92-13 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Benner Seconded by Reeve Brooks THAT we do now adjourn (2:24 P.M.) to meet again on March 11th, 1992 at 10:00 A.M. - Carried. ~~/ G. C. Leverton, Clerk. ::':(~ottj ~ F. I Warden. ,\-,. ~ 16~9 March Session - First Day Wednesday, the 11th.'day of March, 1992 r The Elgin County Council met this day at the Administration Building at 10:00 A.M. in accordance with adjournment. The Warden in the Chair. ROLL CALL - All members present. Moved by Reeve Fischer Seconded by Deputy Reeve Hentz THAT the minutes of the February 19th, 1992 Session of the Elgin County Council be adopted. - Carried. FIRST REPORT - EXECUTIVE COMMITTEE (mailed) Moved by Reeve Neukamm Seconded by Reeve Emerson ...... r-" THAT the First Report of the Executive Committee be adopted. An amendment was - Moved by Reeve Millman Seconded by Deputy Reeve Volkaert THAT Item #1 of the First Report of the Executive Committee be deleted. - Carried. The Report, as amended, was then voted upon and carried. Due to a late return of the Assessment Rolls to the local municipali- ties, it was necessary to consider altering the proposed date for Council which was set for March 25th, 1992. Moved by Reeve Emerson Seconded by Deputy Reeve Spenard THAT the next meeting of County Council be held on March 30th, 1992 at 10:00 A.M. ~ , '. - Carried. Reeve Neukamm advised that he intended to present a motion this after- noon with respect to the tobacco tax. The 1992 proposed budget was mailed previously to all members of Council and this meeting was to specifically deal with budget items. ELGIN COUNTY PIONEER MUSEUM Mrs. Jean Leitch, of the Board, and Miss Deborah Herkimer, Curator, were present to review their budget and answer any questions which may arise. They requested an allocation from the County of $50,045.00. FAMILY & CHILDREN'S SERVICES OF ST. THOMAS & ELGIN Mr. Ron Lidster, Business Administrator, was present to speak to the Children's Aid budget which is requiring a County contribution of ;-----...., $211,892.00 for 1992. The overall increase in their budget was 3% and r , the County share, due to a change in Children In Care, was a decrease of 1%. 1670 County council - 2 - March 11, 1992 ELGIN-ST. THOMAS HEALTH UNIT r~ Dr. Thomas Wilson, MOH, and Mrs. Donna Brock, Business Administrator, were present to speak to the Elgin-st. Thomas Health Unit budget which required a contribution of $428,874.00 from the County. This is an increase of 3.68% over the 1991 contribution. Mrs. Brock explained that they were tied to wage settlements for three years and were also confronted with pay equity. Linda B. Shewfelt commenced to review the budget line by line. When budgets for the various departments were encountered, any questions were directed to either the Department Head or Chairman to answer. Moved by Deputy Reeve Spenard Seconded by Deputy Reeve Webber THAT we do now adjourn (11:57 A.M.) to meet again on March 11th, 1992 at 1:30 P.M. - Carried. Council reconvened at 1:42 P.M. ROLL CALL - All members except: (\ Reeve Emerson \ Reeve Geier (arrived 2:25 P.M.). Moved by Reeve Millman Seconded by Deputy Reeve Wilson THAT the County of Elgin petition the Provincial Government to place a Moratorium on the mandatory programs, required to be initiated by the Elgin-St. Thomas Health Unit, as they are not fully funded by the Province and the local municipalities cannot afford to provide the additional financial support placed on them by this burden. - Carried. Moved by Deputy Reeve Spenard Seconded by Deputy Reeve Derrough THAT the amount of $15,090.00, shown the Elgin-St. Thomas Health Unit for Mandatory Program" be deleted. in the 1992 proposed budget of "one-time expenditures B-1's - (\ - MOTION DEFEATED. A discussion took place with respect to grants, particularly that of the Elgin Tourist Association. Moved by Reeve Chute Seconded by Reeve Fisher THAT the 1992 Proposed Budget be altered as follows: ITEM # 13 EXPLANATION Grants INCREASE/DECREASE Increase AMOUNT $5,000 - Carried. Moved by Reeve Fisher Seconded by Reeve Neukamm THAT the 1992 Proposed Budget be altered as follows: ITEM # EXPLANATION INCREASE/DECREASE AMOUNT (' 22 Capital Fund - Current Contribution Decrease $4,000 15 Miscellaneous Decrease 1,000 - Carried. County Council - 3 - li>71 March 11, 1992 It was pointed out that there was no provision in the budget for a Contingency amount nor there were any funds provided for County-Wide Property Identification or Emergency Planning. Moved by Reeve Mezenberg Seconded by Reeve Chute r"--, I \ THAT we adopt the following budget for the lawful purposes of the County during 1992, requiring a Net Levy of $6,592,370.00 made up as follows: Expenditures Less Receipts NET LEVY $23,859,186.00 17.266.816.00 $ 6,592,370.00 and that this sum be raised on rateable property in the several munic- ipalities of the County of Elgin, during the year 1992 for County purposes, and that this amount be levied on the several municipalities in the County of Elgin, on the basis of the apportionment, as deter- mined under Section 366 of The Municipal Act of the Revised Statutes of Ontario, 1990, being Chapter M.45, and that a by-law adopting this budget and apportionment be prepared _ COUNTY OF ELGIN - 1992 BUDGET II 1 3 4 5 Surplus from Prior Year Supplementary Taxes Rentals Ontario Unconditional Grants 6 7 8 9 Council Members and Local Boards Clerk Treasury Personnel 10 12 13 14 Reserve for Pay Equity Adjustments Administration Building Grants Pioneer Museum 16 County Roads 17 Family & Children's Services ~~, Elgin Manor 1~ Terrace Lodge 21 Bank Interest Charges and Income 22 Capital Fund - Current Contribution 23 Taxes written Off 24 Agricultural 25 Health Unit 26 County Library 27 Land Division 28 29 32 34 36 37 38 Social Services Mosquito Control Township of Yarmouth Boundary Adjustment Transfer from Sick Leave Reserve TOTALS Requisitions (NET LEVY) Budget Totals ,~!""''"'\. 1992 ESTIMATED EXPENDITURES $ ~ $ ~ ~ ~ 215,725 184,889 148,616 290,519 10,000 208,207 17,700 50,045 7,587,940 211,892 4,398,919 2,599,855 75,000 170,000 35,000 71,375 428,874 1,663,647 53,383 5,437,500 100 ~ o $23,859,186 ~ $23.859.186 - Carried. 1992 ESTIMATED RECEIPTS 9,314 $ 25,000 128,000 457,576 3,000 1,679 2,780 30,724 ~ 90,918 ~ ~ 5,654,520 ~ 4,058,037 2,275,366 55,000 ~ ~ ~ ~ 190,300 44,725 4,172,450 ~ 19,175 48.252 $17,266,816 6.592.370 $23.859.186 Reeve MacGinnis left the meeting at this time (4:10 P.M.). 1992 TAX LEVY (9,314) (25,000) (128,000) (457,576) 212,725 183,210 145,836 259,795 10,000 117,289 17,700 50,045 1,933,420 211,892 340,882 324,489 20,000 170,000 35,000 71,375 428,874 1,473,347 8,658 1,265,050 100 (19,175) 148.252) $6,592,370 (6.592.370) $__ 0 1672 County Council - 4 - March 11, 1992 Moved by Reeve Fischer Seconded by Deputy Reeve Derrough THAT we go into a Committee Of The Whole. ('\ - Carried. Warden Lyle appointed Reeve Chute as Chairman. Moved by Deputy Reeve Buchanan Seconded by Reeve Vandierendonck THAT we rise without reporting. - Carried. Reeve Neukamm read the letter that he had sent on behalf of the Town- ship of Malahide to the Prime Minister with respect to the Tobacco Export Tax. Moved by Reeve Chute Seconded by Reeve Mezenberg ('. THAT the letter from the Township of Malahide opposing the Federal Export Excise Tax on tobacco products, manufactured and exported from Canada, be endorsed and this resolution and letter be faxed to the Prime Minister with a copy to Ken Monteith, M.P. Moved by Reeve Mezenberg Seconded by Deputy Reeve Spenard THAT By-Law No. 92-14 "A By-Law to Confirm Proceedings of the Munici- pal Council of the Corporation of the County of Elgin at the March 11th Session, 1992" be read a first time. - Carried. Moved by Reeve Chute Seconded by Reeve Geier THAT By-Law No. 92-14 be read a second time. - Carried. Moved by Reeve Chute Seconded by Reeve Geier I' THAT By-Law No. 92-14 be read a third time and finally passed. - Carried. Moved by Reeve Brooks Seconded by Deputy Reeve Volkaert THAT we do now adjourn (5:00 P.M.) to meet again on March 30th, 1992 at 10:00 A.M. - Carried. (--....\ G. C. Leverton, Clerk. v~10 Warden. 167'3 March Session - First Day Monday, the 30th day of March, 1992 (~\ The Elgin County Council met this day at the Administration Building at 10:00 A.M. in accordance with adjournment. The Warden in the Chair. ROLL CALL - All members present. Moved by Deputy Reeve Derrough Seconded by Deputy Reeve Webber THAT the minutes of the March 11th, 1992 Session of the Elgin County Council be adopted. - Carried. COMMITTEE COMMUNICATIONS COUNTY ROADS COMMITTEE r, \ ' 1. Ministry of the Environment with an invitation to comment on the proposed amendments to the Class Environmental Assessments for munici- pal road projects. 2. Gunn & Associates with request to consider an encroachment agree- ment with respect to tenants located in the Village of Vienna. 3. National Transportation Agency of Canada with Notice of Actual Loss by CSX Transportation Inc. re: abandonment of operations of a segment of the Canadian Subdivision No.1. 4. A.M.O. Policy Position with response to Bill 143 An Act Respect- ing the Management of Waste in the Greater Toronto Area and to Amend the Environmental Protection Act. 5. Ministry of Transportation with copy of Memo 92-04 _ (1) Administrative Approvals to Municipalities for Purchases of Material, Construction and Maintenance Work, or Equipment, Where Applicable. o (2) Removal of Pounder's HF-1505 from the Designated Sources List as Manufactured in their Winnipeg Plant. 6. Ministry of Transportation with notification of 1992 Initial Allocation as follows: Construction Spending Objective - Fixed Cost Spending Objective _ Urban Rebate - Total Spending Objective - 1992 Initial Allocation $3,767,700 4,008,200 113,800 7.889.700 $6,268,800 Comprised of $3,801,500 Capital/Construction $2,467,300 Maintenance. 7. Township of Malahide advising of a site meeting re: Thompson Municipal Drain to be held Tuesday, March 24th, 1992 at 10:00 A.M. 8. County of Brant with comments on Changing to Urban System of Accounting for Roads. II 9. Ministry of Transportation with information with respect to sur- plus property in the Township of Aldborough, Highway No. 401, Part of Lot 24, Concession 7. 10. Ministry of Transportation with copy of Memo 92-04A - In-House Design Engineering. 16'7,4 County Council - 2 - March 30, 1992 COUNTY ROADS - continued r. 11. Ministry of Transportation with copies of Memos No. 32 _ Update on Ontario's Periodic Mandatory Commercial Vehicle Inspection Program; 33 - Converter Dolly-Semi Trailer Vehicle Length Determination; 34- MTO Establishes an 800 "Trucker's Helpline". 12. Ministry of the Environment, Approvals Branch, with reply to Elgin's resolution dated October 18th, 1991. 13. Green Lane Landfill with copy of a letter to City of st. Thomas with respect to a proposed municipal waste management master plan. EXECUTIVE COMMITTEE 1. Rodney-Aldborough Agricultural Society with request for a 1992 grant. 2. City of North York with a resolution re: termination of the 60% Provincial funding towards Credit Counselling Service in Ontario. 3. Art Gallery st. Thomas-Elgin with a request for a 1992 grant. 4. Elgin County Road Superintendents Association with request to use County Crest on mugs and other items. (\ 5. CNIB Library for the Blind with a request for a 1992 grant. 6. Rehoboth Girls' Home of Refuge and Support with request for a 1992 grant. 7. The Old Elgin Band with request to use County Crest on their new bass drums and letterheads in place of castle now being used. 8. County of Essex with request for comments on the report of the Ad Hoc Committee on Open Local Government Legislation. 9. A.M.O. Newsbill re: Open Local Government - Draft Legislation re: Conflict of Interest, Open Meetings, and Disposal of Property. 10. A.M.O. Newsbill re: A.M.O.'s Fiscal and Labour Policy Committee Approves Draft Bargaining Guidelines. 11. Aylmer Centennial Garden Club with request for a 1992 grant. 12. Elgin Tourist Association with a request for a 1992 grant. (-\ 13. Elgin-st. Thomas Health Unit with 1992 budget information. 14. Family & Children's Services of st. Thomas and Elgin with 1992 budget information. 15. Elgin County Pioneer Museum with 1992 budget information. 16. A.M.O. Newsbill with concerns with O.S.D.A.'s top-up grant. 17. County of Lennox and Addington requesting the termination of Christmas Greetings by the Province. GENERAL GOVERNMENT AND PROPERTY COMMITTEE 1. E.A. Wells, County Librarian, with comments re: meeting with Committee January 28th, 1992. 2. Regional Municipality of Haldimand-Norfolk with resolution re: yellow perch quotas. r , , 3. County of Bruce with resolution supporting groups lobbying for 5% of the 1992 Provincial Budget being allocated directly to farmers. 4. Township of Aldborough with resolution petitioning the Province to create a Ministry of Rural Affairs. .~ 6'7' "5 I' . " County Council - 3 - March 30, 1992 GENERAL GOVERNMENT AND PROPERTY - continued 5. Ontario Secondary School Teachers' Federation, District 35-Elgin, with suggestions for terms of the lease. r-'\ 6. E.A. Wells with a copy of the Elgin County Library Health and Safety Committee minutes for Wednesday, February 12th, 1992. 7. Susan D. Galloway, Secretary-Treasurer of the Land Division Com- mittee, with resolution requesting a deferral fee of $100.00 when requested by the applicant. HOMES FOR SENIOR CITIZENS COMMITTEE 1. A.M.O. Policy Position on Health and Social Services entitled "AMO's Response to the Redirection of Long-Term Care and Support Services in ontario. SOCIAL SERVICES COMMITTEE 1. city of Stratford with resolution requesting the Province to take responsibility for administration and funding at a level of 100% for the guaranteed annual income initiative. (' 2. County of Prince Edward with resolution requesting A.M.O. to peti- tion the Province to: (1) amend the eligibility criteria for G.W.A. to make applicants who are fully employed ineligible for benefits, and (2) assume the total costs associated with the delivery and provision of G.W.A. 3. Regional Municipality of Peel with copy of a report of the Com- missioner of Social Services titled "Provincial Government Child Care Funding and the Impact on the Private Child Care Sector". 4. YWCA with request to fund Women's Place for funding for 1992 at $31.20 per day for a period of forty-two days per occurrence. FILED 1. Ministry of the Solicitor General, Emergency Planning Ontario, acknowledging the County's request to carryover JEPP Funds to 1992/93. ('\ 2. Ministry of the Solicitor General, Emergency Planning Ontario, acknowledging receipt of our application for a JEPP Grant for Property Identification. 3. The Regional Assessment Office setting forth a schedule with respect to the issuing of the Tax Assessment Rolls. 4. Village of West Lorne with copy of By-Law No. 91-29 declaring Purple Loosestrife as a local weed. 5. County of Lambton advising of their endorsement of the resolution from the County of Grey with respect to G.W.A. 6. Family & Children'S Services of st. Thomas & Elgin with Alloca- tion of Children In Care to January 31st, 1992. 7. Organization of Small Urban Municipalities with highlights of preliminary program of annual conference to be held in st. Thomas. (\. 8. Ministry of Community and Social Services with copy of Public Consultation Paper on Child Care Reform in Ontario entitled "Setting the Stage". 9. Ministry of Municipal Affairs with direction as to calculation of County apportionment in the event the local assessments are not returned in time. (\ ('~\I (\. (\ 1676 County Council FILED - continued - 4 - March 30, 1992 10. Ministry of Municipal Affairs advising that the determination of equalized factors will be made every four years instead of annually and for 1992 and 1993 the same three year average equalization factors will be utilized as in the 1991 calculations. 11. Ministry of Transportation with a letter from W. simms, District Municipal Engineer, introducing himself to the newly-elected members of council. 12. Minister of the Environment with acknowledgement of Elgin's endorsation of the resolution from the united Counties of stormont, Dundas and Glengarry on energy from waste. 13. Minister of the Environment acknowl~dging Elgin's request to have the County-wide Reassessment deferred until 1993. 14. Minister of citizenship, Office for Senior Issues, advising that June will again be Seniors Month and the theme will be "Aging in a Changing World". 15. Dillon Consulting Engineers - Planners - Environmental scientists with their statement of qualifications regarding Dillon Services in Waste Management. 16. Minister of Agriculture and Food acknowledging Elgin's support of the views of the Township of Malahide with respect to the Canadian Farm Building Code. 17. Bank of Montreal with notice of an increase of 1/2% to 8% of the prime interest rate, effective March 9, 1992. 18. city of Peterborough with resolution petitioning the Solicitor General to amend the Fire Act to provide for inclusion of a section in the Act which limits any increases to municipalities' ability to pay. 19. Ministry of Education with Newsrelease announcing grants to school boards. 20. Minister of Agriculture and Food with copy of a letter to Mr. John Unger, Chief Building Official, Township of Malahide, with reply to their concerns about farm building construction in ontario. 21. A.M.O. Planning Reform Bulletin 3 with submission to Commission on Planning and Development Reform in ontario. 22. A.M.O.'s Tree By-Laws Advisory committee with notification that the Minister of Natural Resources has indicated his support, in prin- ciple, for the recommendations by the committee. 23. organization of Small Urban Municipalities with information on the 39th Annual Conference to be held in the city of st. Thomas. 24. A.M.O. News Bill entitled "Disentanglement Terms of Referenc~ Approved - Police Budgets and Welfare Tackled First". 25. Catfish Creek Conservation Authority with copy of 1991 Annual Report. Moved by Deputy Reeve Hentz Seconded by Deputy Reeve Spenard THAT the disposition of the Communications mailed previously, be approved as follows: County Roads Committee - #1-13 inclusive Executive Committee - #1-17 inclusive General Government and Property Committee Homes for Senior citizens Committee - #1 Social Services Committee - #1-4 inclusive Filed - #1-25 inclusive County council - #1-2 inclusive. - #1-7 inclusive - Carried. 1077 county council - 5 - March 30, 1992 ~ I . A delegation from the st. Thomas-Elgin Education and Recreation Complex steering Committee was present and it was moved by Reeve Millman that they be now heard. Mr. Michael O'Dea, Chairperson, addressed Council and reviewed the project on the eighty-eight acres of land south of the City limits on Fairview Avenue. He indicated that it was a joint ven- ture between the Separate School Board, the city, and Fanshawe College. The development would take several years to complete and would co- ordinate the project so that there would be no cost waste. Facilities would be shared between Fanshawe College and the Separate School Board for library, food services, and child care. Questions were fielded from members of Council and Mr. O'Dea asked Council to consider approving and/or supporting the concept of the st. Thomas-Elgin Education and Recreation Complex. The delegation left at this time. A delegation from the Ministry of the Environment was present upon request and it was moved by Reeve Neukamm that the representatives from the Ministry be now heard. Overhead presentations were made to explain the Environmental Assessment Process which Mr. Bob McCaig is currently undergoing and also Waste Management Master Planning. The various members of the delegation answered questions from Council. The delegation left at this time. ( Moved by Reeve Fischer Seconded by Reeve Mezenberg THAT we do now adjourn (11:53 A.M.) to meet again on March 30th, 1992 at 1:30 P.M. - Carried. Council reconvened at 1:48 P.M. ROLL CALL - All members present except: Reeve MacIntyre. Reeve Chute gave notice that he intends to bring forth a press release made by the Mayor of the Town of Tillsonburg with respect to tobacco later in the Session. Reeve Neukamm also gave notice that he has distributed two letters which he intends to discuss later with regard to tobacco. FIRST REPORT - COUNTY LIBRARY COMMITTEE (mailed) f'. Moved by Reeve Emerson Seconded by Deputy Reeve Volkaert THAT the First Report of the County Library Committee be adopted. - Carried. SECOND REPORT - COUNTY LIBRARY COMMITTEE The Second Report of the County Library Committee was presented by Reeve Emerson and adopted on motion of Reeve Emerson and Deputy Reeve Clutterbuck. - Carried. FIRST REPORT - COUNTY ROADS COMMITTEE (mailed) Moved by Reeve Mezenberg Seconded by Reeve Neukamm THAT the First Report of the county Roads Committee be adopted. (" - Carried. SECOND REPORT - COUNTY ROADS COMMITTEE The Second Report of the County Roads Committee was presented by Reeve Mezenberg and adopted on motion of Reeve Mezenberg and Reeve Hofhuis. 1678 County council - 6 - March 30, 1992 FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE (mailed) (' Moved by Reeve Chute Seconded by Reeve Geier THAT the First Report of the Homes for Senior citizens Committee be adopted. - Carried. FIRST REPORT - EXECUTIVE COMMITTEE (mailed) Moved by Reeve Neukamm Seconded by Reeve Mezenberg THAT the First Report of the Executive Committee be adopted. - Carried. FIRST REPORT - GENERAL GOVERNMENT AND PROPERTY COMMITTEE (mailed) Moved by Reeve Vandierendonck Seconded by Deputy Reeve Volkaert THAT the First Report of the General Government and Property Committee be adopted. (, - Carried. Moved by Reeve Emerson Seconded by Deputy Reeve Volkaert THAT the question of the st. Thomas-Elgin Education and Recreation Complex be referred back to the various Committees for comments. - MOTION DEFEATED. Moved by Reeve Vandierendonck Seconded by Deputy Reeve Spenard THAT the County of Elgin support the concept of the st. Thomas-Elgin Education and Recreation Complex, as presented to Council on March 30th, 1992. - Carried. (\ Reeve Neukamm spoke to the letter from the Prime Minister to David with respect to taxing tobacco out of existence and also the press release from Ken Monteith, M.P. Moved by Reeve Neukamm Seconded by Deputy Reeve Benner BE IT RESOLVED THAT Elgin County Council endorse the Press Release from Ken Monteith, M.P., regarding the issue surrounding the export tax on tobacco. A clear and precise statement outlining the govern- ment's position on the future of the tobacco industry is urgently needed. - Carried. Reeve Hofhuis left the meeting at this time (3:01 P.M.). Reeve Chute read the press release from Cam McKnight, Mayor of Tillsonburg, with respect to the tobacco situation. ~ I \ Moved by Reeve Mezenberg Seconded by Deputy Reeve Volkaert THAT the County of Elgin endorse the press release from the Mayor of the Town of Tillsonburg with regard to the tobacco situation. - carried. 1i!79 1. U ' County Council - 7 - March 30, 1992 Moved by Reeve Chute Seconded by Reeve Brooks THAT the endorsement of the press release by the Mayor of the Town of ~, Tillsonburg re: the Tobacco Issue be forwarded to: , ' ~" \ (~ (\, Premier Rae Treasurer Laughren and Agriculture Minister Buchanan. - Carried. A head count for the Road Tour was taken and resulted in _ West Road Tour, April 7th - 21 people East Road Tour, April 10th - 21 people. Moved by Reeve Mezenberg Seconded by Reeve Fisher THAT the Statement of Proposed Work on the County of Elgin and st. Thomas Suburban Roads Commission Roads totaling $8,294,020.00 and as detailed in Section #2 of the recommendations of the First Report of the County of Elgin Road Committee Report dated March 30, 1992 be approved and submitted to the Minister of Transportation of Ontario for his approval. - Carried. Moved by Reeve Vandierendonck Seconded by Reeve Emerson THAT an application be made to the Ministry of Transportation of ontario for a Supplementary Spending Allocation in the amount of $600,000.00 for the completion of the construction of the Phillmore Bridge, Lots 110 and 111, South of Talbot Road, Township of Bayham. - Carried. Moved by Reeve Millman Seconded by Deputy Reeve Derrough WHEREAS the inconsistent drafting of the White Paper on "Open Local Government" makes the full intent of these proposals vague and uncer- tain; and WHEREAS several of the proposals in the White Paper have potentially serious implications for local government, including those relating to the: - disclosure of assets; - disclosure of gifts; - duties of "advisors" and "advisory bodies"; - use of privileged and confidential information; - post-elected office employment restrictions; - effect of closed meeting legislation on local boards acting as a tribunal; - the lack of detail relating to the disposal of property; and - the uncertainties as to the content of the proposed code of conduct for municipal staff; and WHEREAS despite the fact that the White Paper was released by the Honourable David Cooke, Minister of Municipal Affairs, in the ontario Legislature on December 19, 1991, municipalities across the Province did not receive copies of the White Paper until the first or second week in February; and WHEREAS, as a result of this delay, the response of municipal associa- tions, such as that of the Association of Municipalities of Ontario, will not be known to member municipalities before the March 31, 1992 deadline. THEREFORE BE IT RESOLVED THAT - , t 81\ h}!J County council - 8 - March 30, 1992 1. The Honourable David Cooke, Minister of Municipal Affairs, be informed of the many concerns of the members of the Elgin County Council resulting from the: - vagueness and uncertainty created by the inconsistent craftsmanship of the White Paper; and - the delay in the circulation of the white Paper which has made it impossible for the municipal councils to effectively review the con- tent with their municipal associations. 2. The Minister be requested to extend the deadline for response to the White Paper for such period of time as is necessary to enable municipal councils, school boards and local boards to consult with their various associations and to review the reports of those associa- tions, to ensure that a co-ordinated response is made to the White Paper proposals. 3. A copy of this resolution also be sent to the Honourable Peter North, M.P.P., Elgin, Minister of Tourism and Recreation, requesting that he make representation of these concerns on behalf of the members of the Elgin County Council. - carried. ,.---" ! ' Moved by Reeve Neukamm Seconded by Reeve Vandierendonck THAT we adopt the following amended budget for the lawful purposes of the County during 1992, requiring a Net Levy of $6,592,370.00 made up as follows: Expenditures Less Receipts NET LEVY $25,265,266.00 18.672.896.00 $ 6,592,370.00 and that this sum be raised on all rateable property in the several municipalities of the County of Elgin, during the year 1992 for County purposes, and that this amount be levied on the several municipalities in the County of Elgin, on the basis of the apportionment, as deter- mined under section 366 of The Municipal Act of the Revised Statutes of ontario, 1990, being Chapter M.45, and that a by-law adopting this budget and apportionment be prepared: COUNTY OF ELGIN - 1992 BUDGET 1992 1992 1992 ESTIMATED ESTIMATED TAX EXPENDITURES RECEIPTS LEVY 1 Surplus from Prior Year $ ~ $ 9,314 $ (9,314) 3 Supplementary Taxes ~ 25,000 (25,000) 4 Rentals ~ 128,000 (128,000) 5 ontario Unconditional Grants ~ 457,576 (457,576) 6 Council Members and Local Boards 215,725 3,000 212,725 7 Clerk 184,889 1,679 183,210 8 Treasury 148,616 2,780 145,836 9 Personnel 290,519 30,724 259,795 10 Reserve for Pay Equity Adjustments 10,000 ~ 10,000 12 Administration Building 208,207 90,918 117,289 13 Grants 17,700 ~ 17,700 14 pioneer Museum 50,045 ~ 50,045 16 County Roads 8,994,020 7,060,600 1,933,420 17 Family & Children's Services 211,892 ~ 211,892 18 Elgin Manor 4,398,919 4,058,037 340,882 ,/,...~...\ 1!:1 Terrace Lodge 2,599,855 2,275,366 324,489 21 Bank Interest Charges and Income 75,000 55,000 20,000 22 Capital Fund - Current Contribution 170,000 ~ 170,000 23 Taxes Written Off 35,000 ~ 35,000 1'681 County council - 9 - March 30, 1992 BUDGET - continued 24 Agricultural 25 Health unit 2~. County Library ,/ "\ 71,375 9l 71,375 428,874 9l 428,874 1,663,647 190,300 1,473,347 53,383 44,725 8,658 5,437,500 4,172,450 1,265,050 100 9l 100 9l 19,175 (19,175) 0 48.252 (48.252) $25,265,266 $18,672,896 $6,592,370 0 6.592.370 (6.592.370) $25.265.266 $25.265.266 $ 0 - Carried. 27 Land Division 28 Social, Services 29 Mosquito Control 32 Township of Yarmouth Boundary Adjustment 34 Transfer from sick Leave Reserve 36 TOTALS 37 Requisitions (NET LEVY) 38 Budget Totals COUNCIL COMMUNICATIONS 1. Acting Manager, st. Thomas Canada Employment Centre, with infor- mation on newly constituted board called the Canadian Labour Force Development Board which will change the way government supports train- ing in our communities. r"" , . 2. Commission on Planning and Development Reform in ontario setting out the holding of two meetings in st. Thomas on March 31st, 1992 in the County Administration Building Lunchroom. Moved by Reeve Fischer Seconded by Deputy Reeve McPhail THAT Council Communications numbered 1 and 2 be filed. - Carried. Moved by Deputy Reeve Spenard Seconded by Reeve Fischer THAT we go into Committee Of The Whole. - Carried. Warden Lyle appointed Deputy Reeve Benner as Chairman. (r--\ Moved by Reeve Emerson Seconded by Reeve Chute THAT we rise without reporting. - Carried. Moved by Reeve Emerson Seconded by Reeve Chute THAT By-Law No. 92-15 "Being a By-Law to Authorize the Execution of a Collective Agreement Between the Corporation of the County of Elgin and the Elgin County Road Employees' Association" be read a first time. - carried. Moved by Deputy Reeve Volkaert Seconded by Reeve Emerson THAT By-Law No. 92-15 be read a second time. - Carried. ~, \, ' (\. (\ (\ , 1682 County council - 10 - March 30, 1992 Moved by Reeve Chute Seconded by Reeve Brooks THAT By-Law No. 92-15 be read a third time and finally passed. - Carried. Moved by Reeve Brooks Seconded by Deputy Reeve Volkaert THAT By-Law No. 92-16 "Being a By-Law to Appoint a Person to Carry Out the Duties of the Secretary-Treasurer of the Elgin County Land Division Committee When the Said Secretary-Treasurer is Unable, for any Reason, to Carry Out His or Her Duties" be read a first time. - carried. Moved by Reeve Neukamm Seconded by Deputy Reeve Benner THAT By-Law No. 92-16 be read a second time. - Carried. Moved by Deputy Reeve Volkaert Seconded by Reeve Brooks THAT By-Law No. 92-16 be read a third time and finally passed. - Carried. Moved by Deputy Reeve McPhail Seconded by Reeve Fisher THAT By-Law No. 92-17 "Being a By-Law to Authorize Grants to be Made to Various Organizations, Corporations, Institutions, Etc., During 1992" be read a first time. - Carried. Moved by Reeve Fisher Seconded by Reeve Mezenberg THAT By-Law No. 92-17 be read a second time. - Carried. Moved by Reeve Mezenberg Seconded by Deputy Reeve McPhail THAT By-Law No. 92-17 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Buchanan Seconded by Reeve West THAT By-Law No. 92-18 "Being a By-Law to Establish the Percentage Share of Each Municipality within the County of Elgin and Amount Required for County Purposes for the Year 1992" be read a first time. - Carried. Moved by Reeve West Seconded by Deputy Reeve Hentz THAT By-Law No. 92-18 be read a second time. - Carried. Moved by Reeve Fischer Seconded by Deputy Reeve Buchanan THAT By-Law No. 92-18 be read a third time and finally passed. - Carried. ('" , (', I, n (' 1P.83 Jl. t. County Council - 11 - March 30, 1992 Moved by Deputy Reeve Clutterbuck Seconded by Reeve Geier THAT By-Law No. 92-19 "A By-Law to Confirm Proceedings of the Munici- pal Council of the Corporation of the County of Elgin at the March 30th Session, 1992" be read a first time. - Carried. Moved by Deputy Reeve Wilson Seconded by Deputy Reeve Derrough THAT By-Law No. 92-19 be read a second time. - Carried. Moved by Deputy Reeve Derrough Seconded by Deputy Reeve Clutterbuck THAT By-Law No. 92-19 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Spenard Seconded by Reeve Fisher THAT we do now adjourn (4:22 P.M.) to meet again on April 15th, 1992 at 10:00 A.M. - Carried. ~,~ G. C. Leverton, Clerk. H. F Lyle, Warden. 1684 April session - First Day Wednesday, the 15th day of April, 1992 ,~ c ' The Elgin County Council met this day at the Administration Building at 10:00 A.M. in accordance with adjournment. The Warden in the Chair. ROLL CALL - All members present. Moved by Deputy Reeve Clutterbuck Seconded by Reeve Willsey THAT the minutes of the March 30th, 1992 Session of the Elgin County Council be adopted. - Carried. COMMITTEE COMMUNICATIONS COUNTY ROADS COMMITTEE 1. Township of Orford with notice of drainage meeting on the Hepburn /~ Drain set for Highgate on April 13, 1992 at 2:00 P.M. 2. Citizens of Port Stanley with petition with respect to Elgin County Road #23. EXECUTIVE COMMITTEE 1. City of Etobicoke with comments on Conflict of Interest Legisla- tion. 2. City of Chatham with resolution re: soft drink containers. 3. Association of Municipalities of ontario with Position Paper on Open Local Government. 4. Association of Municipalities of Ontario with copy of Report 92-2 "AMO's Response to Open Local Government. GENERAL GOVERNMENT AND PROPERTY COMMITTEE :/\ 1. Mrs. Doris J. McNaughton with copy of a letter to Mr. Peter Leack resigning as City appointee to the Elgin County Pioneer Museum effec- tive February 29th, 1992. 2. Town of Tillsonburg with resolution to forward a strong letter of protest to the Minister with respect to tax on tobacco products. 3. County of Kent with response to the final report on commercial fishing industry and requesting support. 4. County of Renfrew with resolution unanimously supporting the Agricultural Sector in their efforts of negotiation with the Federal Government re: GATT and strengthening Article XI. 5. Lake Erie Sport Fish Liaison Committee requesting a resolution to support increase in the 1992 commercial quotas for Lake Erie harvest. 6. Government of Canada, Department of Communications, with copy of Canada Gazette Notification with respect to radio station license applicants requirements to consult with municipal authorities prior to obtaining a radio authorization. f' , , 7. Association of Municipalities of Ontario with Policy Position on Planning entitled "Framework for Roles and Responsibilities". 8. County of Renfrew with copy of their brief in response to the Commission on Planning and Development Reform in Ontario's request for input. / U;85 County Council - 2 - April 15, 1992 SOCIAL SERVICES COMMITTEE ,~ i ' , 1. Regional Municipality of Niagara with resolution requesting the Province to freeze applications for partially property tax funded General Welfare Assistance in cases where applicants with family incomes ranging from $30,00 to $65,000 per year are using General Welfare Assistance as a form of guaranteed annual income. FILED 1. The University of Western ontario acknowledging the approval for the $1,000 grant. 2. Ministry of Education with memo with respect to the calculation of the 1992 apportionment factors. 3. University of Waterloo advising that the following are winners of the Elgin County Scholarships: Susan D. Dujardin, R.R. #4, Aylmer George W. Prieksaitis, R.R. #4, Rodney. 4. Ministry of Municipal Affairs advising Bohdan Wynnycky has been appointed Planner for Lambton and Elgin. 5. Family & Children's Services of st. Thomas & Elgin with Alloca- tion of Children In Care to February 29th, 1992. (', 6. Bank of Montreal with notice of a decrease of 1/4% to 7.75% of the prime interest rate effective March 24th, 1992. Moved by Reeve Emerson Seconded by Deputy Reeve Hentz THAT the disposition of the Communications mailed previously, and those presented today, be approved as follows: County Roads Committee - #1-2 inclusive Executive Committee - #1-4 inclusive General Government and Property Committee - #1-8 inclusive Social Services Committee - #1 Filed - #1-6 inclusive County Council - #1-4 inclusive. - Carried. (', i ' FIRST REPORT - COUNTY ROADS COMMITTEE (mailed) Moved by Reeve Mezenberg Seconded by Reeve Fischer THAT the First Report of the County Roads Committee be adopted. - Carried. FIRST REPORT - EXECUTIVE COMMITTEE (mailed) Moved by Reeve Neukamm Seconded by Reeve Emerson THAT the First Report of the Executive Committee be adopted. - Carried. FIRST REPORT - GENERAL GOVERNMENT AND PROPERTY COMMITTEE (mailed) ('\, ( , Moved by Reeve Vandierendonck Seconded by Deputy Reeve Webber THAT the First Report of the General Government and Property Committee be adopted. - Carried. 1686 County council - 3 - April 15, 1992 FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE (mailed) .f'. Moved by Reeve Chute Seconded by Deputy Reeve Benner THAT the First Report of the Homes for Senior citizens Committee be adopted. - Carried. Moved by Reeve Willsey Seconded by Deputy Reeve Derrough THAT the members of the st. Thomas Suburban Roads Commission be invited to the May Session luncheon. - Carried. COUNCIL COMMUNICATIONS 1. st. Thomas-Elgin General Hospital requesting the names of two Councillors to be appointed at the annual meeting in June 1992 to the Board of Governors. (\ 2. Solicitor General of Canada advising that the Correctional Service of Canada will be building a new medium security penitentiary in ontario and requesting if Elgin would be interested in having one located in their County. 3. Aldborough/Rodney/West Lorne Amalgamation Committee with a request that the urban rebate presently received be continued, on the basis of the 1992 rebate, increased annually by the same percentage that the Road budget is increased annually. 4. Community Futures, Oxford and East Elgin, with copy of discussion paper and requesting comments or attendance at the public meetings. Moved by Deputy Reeve McPhail Seconded by Reeve Fisher THAT the following persons' names be submitted to the st. Thomas-Elgin General Hospital for membership on the Hospital Board as representa- tives of County Council: Reeve S.M. Hofhuis Deputy Reeve J.R. Wilson. (~ I, . - carried. Moved by Reeve Emerson Seconded by Reeve Millman THAT the County of Elgin advise the Solicitor General of Canada they are very interested in having a new medium security penitentiary built in this area and that a proposal will follow, with a copy to Ken Monteith, M.P. - Carried. Moved by Reeve Emerson Seconded by Reeve Millman THAT the following persons form a Committee for the purpose of prepar- ing a submission to the Solicitor General of Canada on locating a medium security penitentiary in Elgin County: (\ all rural reeves and any urban reeves who have land available. - Carried. , '8') ~ G . County council - 4 - April 15, 1992 OPEN LOCAL GOVERNMENT PROPOSED LEGISLATION A discussion took place with respect to the response by A.M.O. to the draft legislation. Their response contained forty-two recommenda- ~ t' (\ lons. , ' Moved by Reeve Millman Seconded by Deputy Reeve Wilson THAT Elgin County Council endorse the recommendations contained in A.M.O. Report #92-2 dealing with a response to "Open Local Government" proposed legislation and in addition we recommend that disclosure by volunteers on local boards be deleted from the proposed legislation. - Carried. Reeve Mezenberg read a letter from the Aldborough/Rodney/West Lorne Amalgamation Committee in which they ask that the urban rebates con- tinue on after any amalgamation. They wish to have the 1992 urban rebate, plus any increase that the roads budget is increased annually. The letter is to be listed as Correspondence #3 in Council Communica- tions. Moved by Reeve Emerson Seconded by Reeve Neukamm (\ , ' THAT the request from the Aldborough/Rodney/West Lorne Amalgamation Committee to carryon the urban rebates be agreed to, with the provi- sion that it cease: (i) if County restructuring is undertaken (ii) until the year 1997 whichever occurs first. - Carried. Moved by Deputy Reeve Clutterbuck Seconded by Deputy Reeve Buchanan THAT we do now adjourn (11:57 A.M.) to meet again on April 15th, 1992 at 1:30 P.M. - Carried. Council reconvened at 1:48 P.M. r-~\ ROLL CALL - All members present except: Reeve Chute Reeve Emerson Reeve Hofhuis. Deputy Reeve Wilson suggested that with the County of Middlesex going on record as opposing the arbitrator's award with regard to annexation for the city of London, he felt we should support Middlesex in their actions. A thorough discussion took place on the matter. Moved by Deputy Reeve Wilson Seconded by Reeve MacIntyre THAT we support, in principle, the opposition proposed by the County of Middlesex, against the award by the arbitrator, in annexing the various lands to the City of London. - The motion was TABLED. (' The following Communication was received today and is to be shown as item #4 on Council Correspondence: From the Community Futures, Oxford and East Elgin with a copy of the recently released discussion paper asking for input in written form or attendance at one of the public meetings listed. 1688 County council - 5 - April 15, 1992 Moved by Deputy Reeve Volkaert Seconded by Deputy Reeve Spenard THAT the correspondence be filed. (', - Carried. Moved by Reeve Mezenberg Seconded by Reeve Neukamm WHEREAS the Mayor of the Regional Municipality of Haldimand-Norfolk and the Warden of the County of Oxford and the Mayor of Tillsonburg are presenting the Treasurer of ontario with a resolution to roll back the taxes on tobacco, alcohol and gasoline as was done by the Province of New Brunswick in an effort to reduce cross-border shopping and smuggling. Now Be It Resolved That the County of Elgin endorse and support this resolution and this be faxed to the Treasurer immediately. - Carried. Moved by Reeve Mezenberg Seconded by Reeve Fisher THAT By-Law No. 92-20 "Being a By-Law to Appoint a County Road Super- intendent for the County of Elgin" be read a first time. (\. - Carried. Moved by Reeve Fisher Seconded by Deputy Reeve McPhail THAT By-Law No. 92-20 be read a second time. - carried. Moved by Deputy Reeve McPhail Seconded by Reeve Mezenberg THAT By-Law No. 92-20 be read a third time and finally passed. - Carried. Moved by Reeve Fischer Seconded by Deputy Reeve Buchanan THAT By-Law No. 92-21 "A By-Law to Authorize the Expropriation of Land for the Purpose of Widening and Improving County Roads" be read a first time. (' - Carried. Moved by Reeve West Seconded by Reeve Fischer THAT By-Law No. 92-21 be read a second time. - Carried. Moved by Deputy Reeve Hentz Seconded by Deputy Reeve Buchanan THAT By-Law No. 92-21 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Clutterbuck Seconded by Deputy Reeve Derrough r'\, THAT By-Law No. 92-22 "Being a By-Law to Authorize the Warden and the Clerk to Sign an Easement Agreement with ontario Hydro, in Aldborough Township" be read a first time. - Carried. 1689 County Council - 6 - April 15, 1992 Moved by Reeve Geier Seconded by Deputy Reeve Clutterbuck (~ THAT By-Law No. 92-22 be read a second time. - Carried. Moved by Deputy Reeve Wilson Seconded by Deputy Reeve Derrough THAT By-Law No. 92-22 be read a third time and finally passed. - carried. Moved by Deputy Reeve Derrough Seconded by Reeve Millman THAT By-Law No. 92-23 "Being a By-Law to Authorize the Warden and the Clerk to Sign an Easement Agreement with union Gas Limited, in Aldborough Township" be read a first time. - Carried. Moved by Deputy Reeve Buchanan Seconded by Deputy Reeve Derrough (' THAT By-Law No. 92-23 be read a second time. - carried. Moved by Reeve Millman Seconded by Deputy Reeve Buchanan THAT By-Law No. 92-23 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Webber Seconded by Reeve Geier THAT By-Law No. 92-24 "A By-Law to Authorize Mr. Larry Parker, the Owner of Lot 13, Concessions I and II, Township of Yarmouth (Herein- after Called 'The Grantee' and Which Term Shall Include His Heirs, Successors and Assigns), to Construct, Use and Operate Works Required for the Transmission of Water in the County of Elgin (Hereinafter Called 'The Municipality')" be read a first time. ('. - Carried. Moved by Deputy Reeve Wilson Seconded by Deputy Reeve Spenard THAT By-Law No. 92-24 be read a second time. - Carried. Moved by Deputy Reeve Spenard Seconded by Reeve Willsey THAT By-Law No. 92-24 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Wilson Seconded by Reeve Geier (\, THAT By-Law No. 92-25 "A By-Law to Authorize The Richmond Community Water Incorporated, in the Township of Bayham (Hereinafter Called 'The Grantee' and Which Term Shall Include Its Heirs, Successors and Assigns), to Construct, Use and Operate Works Required for the Trans- mission of Water in the Hamlet of Richmond, in the County of Elgin (Hereinafter Called 'The Municipality')" be read a first time. - Carried. 1690 County council Moved by Reeve Willsey Seconded by Reeve MacIntyre - 7 - April 15, 1992 ('\ THAT By-Law No. 92-25 be read a second time. - Carried. Moved by Deputy Reeve Spenard Seconded by Reeve MacIntyre THAT By-Law No. 92-25 be read a third time and finally passed. - Carried. Moved by Reeve Willsey Seconded by Reeve Geier THAT By-Law No. 92-26 "Being a By-Law to Prescribe a Tariff of Fees for the Processing of Land Division Committee Applications" be read a first time. - Carried. Moved by Deputy Reeve Webber Seconded by Deputy Reeve Wilson (-----...., THAT By-Law No. 92-26 be read a second time. - Carried. Moved by Reeve Geier Seconded by Deputy Reeve Derrough THAT By-Law No. 92-26 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Benner Seconded by Deputy Reeve Hentz THAT By-Law No. 92-27 "Being a By-Law to Authorize the Warden and the Clerk to Sign an Amended Agreement Between the County of Elgin and the Ministry of Community and Social Services re: the Purchase of Service Home Support and Services for the Elderly" be read a first time. -Carried. ('\ Moved by Reeve Neukamm Seconded by Reeve West THAT By-Law No. 92-27 be read a second time. - Carried. Moved by Reeve West Seconded by Deputy Reeve Buchanan THAT By-Law No. 92-27 be read a third time and finally passed. - Carried. Moved by Reeve Brooks Seconded by Deputy Reeve Volkaert THAT By-Law No. 92-28 "Being a By-Law to Authorize the Warden and the Clerk to Sign a Service Agreement for Computer Hardware, with Harris Computer Systems" be read a first time. - Carried. (I Moved by Deputy Reeve Benner Seconded by Reeve Brooks THAT By-Law No. 92-28 be read a second time. - Carried. 16.91 County Council - 8 - April 15, 1992 Moved by Reeve Brooks Seconded by Deputy Reeve Volkaert /~ ! : THAT By-Law No. 92-28 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Volkaert Seconded by Reeve Neukamm THAT By-Law No. 92-29 "A By-Law to Confirm Proceedings of the Munici- pal Council of the Corporation of the County of Elgin at the April 15th Session, 1992" be read a first time. - Carried. Moved by Reeve Brooks Seconded by Deputy Reeve Volkaert THAT By-Law No. 92-29 be read a second time. - Carried. Moved by Deputy Reeve Benner Seconded by Reeve Brooks (~i THAT By-Law No. 92-29 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Hentz Seconded by Reeve MacGinnis THAT we do now adjourn (2:31 P.M.) to meet again on May 20th, 1992 at 10:00 A.M. - Carried. 0; .--::-r; ..<.. . . , <- ~ G. C. Leverton, Clerk. ~Jrl?~-, Warden. (' 1692 May Session - First Day Wednesday, the 20th day of May, 1992 n The Elgin County Council met this day at the Administration Building at 10:00 A.M. in accordance with adjournment. The Warden in the Chair. ROLL CALL - All members present except: Deputy Reeve Hentz Reeve Fisher Reeve Fischer. Moved by Reeve Mezenberg Seconded by Deputy Reeve McPhail THAT the minutes of the April 15th, 1992 Session of the Elgin County Council be adopted. - Carried. ('\ COMMITTEE COMMUNICATIONS COUNTY ROADS COMMITTEE 1. Minister of the Environment and Minister of Municipal Affairs requesting input into proposals to enhance municipal authority and responsibility for local waste management and enclosing two papers _ "Initiatives Paper No.2: Waste Management Planning in ontario" (Ministry of Environment) and "Municipal Waste Management Powers in ontario: A Discussion Paper" (Ministry of Municipal Affairs). 2. GreenLane Landfill with copy of application for an interim expan- sion to the landfill site. 3. K. J. Bull, P. Eng., Chairman, MEA/MOE Class EA Monitoring Com- mittee advising that the Minister of the Environment has delayed the approval of the amendments to the Municipal Class EA's. 4. Ministry of Transportation with copy of Memo 92-05 re: (1) Cellular Telephones (2) One-Person Snow Plow (3) Discriminatory Tendering. (--, 5. ontario Hydro advising that they propose to purchase part of Lot 13, Concession 12, Township of South Dorchester and asking for responses by May 20th. 6. Township of North Dorchester advising of an on-site meeting for the Willsie Drain to be held Wednesday May 13th, 1992 at 7:00 P.M. 7. National Transportation Agency of Canada with Order and Decision of an application by CSX Transportation Inc. for authority to abandon the operation of segment of Canadian Subdivision No. 1 from a point east of Rodney to West Lorne. GENERAL GOVERNMENT AND PROPERTY COMMITTEE 1. Township of Osprey with resolution requesting the Province of ontario to initiate a Wetland Value Enhancement Program. 2. Elgin County Pioneer Museum Advisory Committee with suggestions for changes in By-Law No. 87-24 in appointments to the Advisory Com- mittee. r! 3. City of st. Thomas nominating Mr. William Haight as appointee to Elgin County Pioneer Museum Board. 4. Minister of Municipal advising that there are no ministry staff or financial resources available to assist in preparing an Elgin County StUdy. 1693 County Council - 2 - May 20, 1992 GENERAL GOVERNMENT AND PROPERTY COMMITTEE - continued 5. A.M.O. with Policy Position Papers on: (1) Planning, (2) Envi- ronment, (3) Health Services, (4) Social Services and Newsbills on (' - (1) Province introduces changes to improve planning approval process - (2) Child care consultation announced. 6. Township of Yarmouth with local improvement costs for installa- tion of curb and gutter for Karen Street. HOMES FOR SENIOR CITIZENS COMMITTEE 1. Elgin County Seniors' Services Advisory Committee with copy of response to the Long Term Care Redirection. SOCIAL SERVICES COMMITTEE 1. County of Huron with resolution with respect to the reimbursement to social Service Agencies for welfare payments made while client is waiting for an Unemployment Insurance payment. 2. Y.M.C.A. Women's Place with request for per diem funding for 1992. (\ , ' FILED 1. Peter North, M.P.P., acknowledging copy of letter with respect to a study on Elgin County Municipal Government. 2. Ministry of Natural Resources with information on the status of Lake Erie fish stocks and a news release about MNR staff recommenda- tions concerning final quotas to the Commercial Fishing Industry for 1992. 3. Township of Yarmouth with copy of notice regarding the recent passage of a Development Charges By~Law. 4. Township of Orford with copy of By-Law No. 3304-92 on the Hepburn Drain. 5. Village of Port Stanley with notice of the passing of a Develop- ment Charges By-Law. 6. Dylex Limited with application for exemption as prescribed in Bill 115 and the Retail Business Holidays Act, Ontario. ,--'\ , , " '" i ' 7. Ken Montelth, M.P., wlth appreclatlon for call1ng or slgnlng the petition concerning the tobacco export tax. 8. Family and Children's Services of st. Thomas & Elgin with Alloca- tion of Children in Care to March 31st, 1992. 9. Ministry of the Environment with news release on "Improvements to Environmental Approvals Systems Announced by Environment Minister Ruth Grier". 10. Little & Wright Barristers & Solicitors with copy of a letter to Mr. Ian Moncrieff of the Consolidated Environmental Group Ltd., for- warding four copies of Part V, EPA application for an interim expan- sion of the GreenLane Landfill. 11. City of st. Thomas advising that Council endorsed a resolution from the County of Elgin on the Moratorium on Mandatory Programs for the Elgin-st. Thomas Health unit. 12. Ministry of Natural Resources with information on the 1992 Lake Erie Commercial quotas made by the Honourable Bud Wildman, Minister of Natural Resources. /'\ I ' '. 13. Minister of Municipal Affairs and Ministry of Transportation with release of the "Transit-supportive Land Use Planning Guidelines". 1694 County Council - 3 - May 20, 1992 FILED - continued 14. Ministry of the Solicitor General acknowledging the withdrawing of the two applications for JEPP Funding. f' i ' 15. Ministry of the Environment and Ministry of Municipal Affairs advising that staff will be available on the dates and locations of the pUblic meetings and open houses on Waste Management Planning and Municipal Waste Management Powers at the twelve centers listed on the attached schedule. Moved by Deputy Reeve Benner Seconded by Deputy Reeve Spenard THAT the disposition of the Communications mailed previously, be approved as follows: County Roads Committee - #1-7 inclusive General Government and Property Committee - #1-6 inclusive Homes for Senior Citizens Committee - #1 Social Services Committee - #1-2 inclusive Filed - #1-15 inclusive County Council - #1-8 inclusive. - Carried. f' EMPLOYEE PRESENTATIONS Mr. R.G. Moore, who retired as County Engineer on May 1st, 1992, was present. Warden H.F. Lyle and Reeve H.J. Mezenberg, Chairman of the Roads Committee, presented Mr. Moore with a Certificate indicating thirty-five years of service and a cheque. They expressed apprecia- tion for his service to the County and Mr. Moore responded. He is to attend the noon luncheon. Mr. John Lambert, Director of Marketing, ECNG Inc., was present upon request and it was moved by Reeve Chute that he be now heard. Mr. Lambert reviewed the role that his firm played in negotiating purchase of natural gas at the wellhead. He reviewed the history involving A.M.O. and the deregulation of the gas purchase. He explained that the present purchase price of natural gas was too high and the firm from which we purchase had agreed to lower the price and would like an additional one year's extension on their five year agreement. A letter of authorization for them to accept the price was left for Council to approve. In addition, an agency agreement authorizing ECNG Inc. to act on the County's behalf was left for signatures. various members of Council asked questions of Mr. Lambert and, on conclusion, he left (~'\ the meeting. , FIRST REPORT - COUNTY LIBRARY COMMITTEE (mailed) Moved by Reeve Emerson Seconded by Deputy Reeve Volkaert THAT the First Report of the County Library Committee be adopted. - Carried. FIRST REPORT - COUNTY ROADS COMMITTEE (mailed) Moved by Reeve Mezenberg Seconded by Reeve Neukamm THAT the First Report of the County Roads Committee be adopted. - Carried. FIRST REPORT - EXECUTIVE COMMITTEE (mailed) (' Moved by Reeve Neukamm Seconded by Reeve Chute THAT the First Report of the Executive Committee be adopted. - Carried. 1695 County Council - 4 - May 20, 1992 FIRST REPORT - GENERAL GOVERNMENT AND PROPERTY COMMITTEE (mailed) (~ Moved by Reeve Vandierendonck Seconded by Deputy Reeve Webber THAT the First Report of the General Government and Property Committee be adopted. Reeve Neukamm stated that he felt that the minutes of the General Government and Property Committee indicated that the payment for the AdHoc members of the Penitentiary Committee should be the responsibil- ity of the local municipality. After discussion it was agreed that the minutes should be amended to delete at the expense of the local municipality. The Clerk will have this amendment done. An amendment was - Moved by Reeve Millman Seconded by Deputy Reeve Spenard THAT the First Report of the General Government and Property Committee be amended by deleting Correspondence #4 from Item 8 and referring it back to the Committee for reconsideration. The amendment Carried. ~ ( " An amendment was - Moved by Reeve Millman Seconded by Deputy Reeve Buchanan THAT Item 2 of the First Report of the General Government and Property Committee be amended by adding the word "renovated" in front of the word "vacant". The amendment Carried. The original Report, as amended, was then voted upon and Carried. FIRST REPORT - SOCIAL SERVICES COMMITTEE (mailed) Moved by Reeve Hofhuis Seconded by Deputy Reeve Spenard THAT the First Report of the Social Services Committee be adopted. 1', I, - Carried. FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE The First Report of the Homes for Senior citizens Committee was pre- sented by Reeve Chute and adopted on motion of Reeve Chute and Deputy Reeve Webber. Moved by Reeve MacGinnis Seconded by Reeve MacIntyre THAT the Auditor's Report for the year ended December 31st, 1991 be accepted by the Elgin County Council. - Carried. COUNCIL COMMUNICATIONS 1. Town of Tillsonburg with two resolutions with respect to the roll back of sales tax on alcohol, gasoline and tobacco and requesting the Ministry of Environment to promote industrial waste diversion more r---, vigorously. , , \ 2. Township of Lobo with resolution supporting the opposition by the County of Middlesex to the Greater London Area Arbitrator's Report. 3. Ministry of Health with reply to the resolution of the County with respect to mandatory programs for the Elgin-st. Thomas Health unit. 1696 County Council - 5 - May 20, 1992 COUNCIL COMMUNICATIONS - continued 4. County of Middlesex with copy of the Arbitrator's Report with respect to boundary adjustments and requesting endorsation of their r-\ opposition to the report. \ ' 5. Town of Newmarket with resolution strongly opposing the proposal to invest funds from O.M.E.R.S. with any purpose, priority, or other goal other than to fund the pensions of the contributions. 6. County of Middlesex with request to support the County's opposi- tion to the ceasing of the city's commitment to suburban road system. 7. Mr. Jim Rowat, Negotiator, Ministry of Municipal Affairs with a copy of the "Draft Amalgamation Agreement" for the Township of Aldborough and the Villages of Rodney and West Lorne and request for comments by May 22nd, 1992. 8. Pat and Bob Moore with appreciation for Retirement Dinner and gift. Moved by Reeve Neukamm Seconded by Reeve Chute THAT the resolution from the Town of Tillsonburg (Correspondence #1) r-'- re: industrial waste diversion be endorsed. ! - Carried. Moved by Deputy Reeve Buchanan Seconded by Deputy Reeve McPhail THAT we do now adjourn (11:54 A.M.) to meet again on May 20th, 1992 at 1:30 P.M. - Carried. Council reconvened at 1:53 P.M. ROLL CALL - All members present except: Deputy Reeve Hentz Deputy Reeve Spenard Reeve Fischer Reeve Fisher. (' The following motion was tabled at the last meeting: Moved by Deputy Reeve ,Wilson Seconded by Reeve MacIntyre THAT we support, in principle, the opposition proposed by the County of Middlesex, against the award by the arbitrator, in annexing the various lands to the City of London. The Mover and Seconder indicated their willingness to withdraw the motion and Council concurred with it. The motion was then withdrawn. Moved by Deputy Reeve Wilson Seconded by Reeve MacIntyre THAT the resolutions from the County of Middlesex and the Township of Lobo opposing the Arbitrator's Report with respect to the annexation of lands to the City of London be endorsed and copies be sent to the following: (1) Premier of Ontario (2) Minister of Municipal Affairs (3) Peter North, M.P.P. (\ - Carried. 1697 County Council - 6 - May 20, 1992 Moved by Deputy Reeve McPhail Seconded by Reeve Mezenberg (r---... THAT the resolution from the County of Middlesex opposing the ceasing of contributions by the City of London to the suburban road system after ten years be endorsed and copies be forwarded to the following: (1) Premier of Ontario (2) Minister of Municipal Affairs (3) Peter North, M.P.P. - Carried. Moved by Reeve Neukamm Seconded by Reeve West THAT a letter be forwarded to the Premier of Ontario, the Minister of Transportation and Mr. Peter North, M.P.P., indicating the Elgin County Council is opposed to the abolition of the Suburban Road System at this time or in the future. - MOTION DEFEATED. Correspondence #7 from Mr. Jim Rowat, Negotiator, Ministry of Munici- pal Affairs, re: Draft Amalgamation Agreement was tabled to the June (\ 17th, 1992 Session. Moved by Reeve Millman Seconded by Reeve Geier THAT the resolution from the Town of Newmarket re: the investment of O.M.E.R.S. funds by the Province of ontario be endorsed. - Carried. Moved by Reeve MacIntyre Seconded by Reeve Willsey THAT Council Correspondence numbered 3 and 8 be filed. - Carried. Moved by Reeve Vandierendonck Seconded by Deputy Reeve Volkaert (' THAT the Warden and the Clerk be authorized to sign the necessary doc- uments with ECNG Inc. to accept the offer of Direct Energy Marketing Limited to supply our natural gas requirements and also an Agency Retainer Agreement with ECNG Inc. to act on our behalf. - Carried. Moved by Deputy Reeve Volkaert Seconded by Reeve Brooks THAT we go into Committee Of The Whole. - Carried. Warden Lyle appointed Reeve Mezenberg as Chairman. The Committee rose without reporting. Moved by Reeve Mezenberg Seconded by Deputy Reeve McPhail THAT By-Law No. 92-30 "Being a By-Law to Establish a position to be (r"\ known as 'Assistant County Road Superintendent' and Appoint the Cur- , ' rent Assistant County Engineer" be read a first time. - Carried. 1698 County Council - 7 - May 20, 1992 Moved by Deputy Reeve McPhail Seconded by Deputy Reeve Buchanan THAT By-Law No. 92-30 be read a second time. ('. i . - Carried. Moved by Deputy Reeve Buchanan Seconded by Reeve Mezenberg THAT By-Law No. 92-30 be read a third time and finally passed. - Carried. Moved by Reeve Vandierendonck Seconded by Deputy Reeve Benner THAT By-Law No. 92-31 "A By-Law to Authorize Mr. John L. Brown, the Owner of Lot 13, Concession I, Township of Yarmouth (Hereinafter Called 'The Grantee' and which Term Shall Include His Heirs, Succes- sors and Assigns), to Construct, Use and Operate Works Required for the Transmission of Water in the County of Elgin (Hereinafter Called 'The Municipality')" be read a first time. - carried. (\ Moved by Reeve Willsey Seconded by Reeve MacIntyre THAT By-Law No. 92-31 be read a second time. - Carried. Moved by Reeve MacIntyre Seconded by Deputy Reeve Wilson THAT By-Law No. 92-31 be read a third time and finally passed. - Carried. Moved by Reeve Emerson Seconded by Reeve Chute THAT By-Law No. 92-32 "A By-Law to Confirm Proceedings of the Munici- pal Council of the Corporation of the County of Elgin at the May 20th Session, 1992" be read a first time. ("'\ - Carried. Moved by Deputy Reeve Volkaert Seconded by Reeve Emerson THAT By-Law No. 92-32 be read a second time. - carried. Moved by Reeve Emerson Seconded by Reeve Chute THAT By-Law No. 92-32 be read a third time and finally passed. - Carried. A suggestion was made that Mr. R.G. Moore, former County Engineer, be requested to attend the June 17th Session and have his picture taken with the rest of County Council. The Clerk is to write to him. (\ 1699 County council - 8 - May 20, 1992 Moved by Deputy Reeve Buchanan Seconded by Reeve West THAT we do now adjourn (3:26 P.M.) to meet again on June 17th, 1992 at ~, 10:00 A.M. , , - Carried. II G. C. Leverton, Clerk. (', (\ (\ ('\ 1700 June session - First Day Wednesday, the 17th day of June, 1992 The Elgin County Council met this day at the Administration Building at 10:00 A.M. in accordance with adjournment. The Warden in the Chair. ROLL CALL - All members present except: Deputy Reeve Spenard Reeve Geier. Moved by Reeve Emerson Seconded by Deputy Reeve Volkaert THAT the minutes of the May 20th, 1992 Session of the Elgin County Council be adopted. - Carried. COMMITTEE COMMUNICATIONS COUNTY ROADS COMMITTEE 1. Ministry of Natural Resources with copy of a letter to Johnston Bros. (Bothwell) Limited with copies of approved replacement site plan for property at Part of Lot 5 and 6, Concession II, Township of Aldborough. 2. Minister of the Environment with invitation to comment on the Class Environmental Assessment for the Ministry of Natural Resources Small Scale Projects. 3. city of st. Thomas with copy of a resolution approving of the 1992 st. Thomas Suburban Road Commission's levy. 4. Ministry of Transportation with copy of Memorandum 92-06 - Storm Sewer Maintenance Policy. 5. AMO Policy Position on Waste Management - AMO's response to the ontario Scrap Tire Task Force's Scrap Tire Action Plan. 6. AMO Policy position on Waste Management - AMO's Response to r-', Amendment to Bill 143, Waste Management Act. (', 7. Ministry Approval re: ties. of the Environment with copy of Notice of Acceptance and ontario Hydro's Class EA for Minor Transmission Facili- 8. Ministry of Transportation advising of a 1992 Supplementary Sub- sidy Allocation in the amount of $8,000.00 for Tait's Bridge expenses. 9. M. M. Dillon Limited offering their expertise to assist in devel- oping a waste management strategy. 10. Ministry of Consumer and Commercial Relations with notice of an application under the Land Titles Act for property located in Part of Lot 3, Concession 3, Township of Yarmouth. GENERAL GOVERNMENT AND PROPERTY COMMITTEE 1. Elgin County pioneer Museum with suggestions for changes to by-law. 2. Minister of Housing with information on public appointments to Local Housing Authorities (LHA's). 3. Community Futures Oxford and East Elgin with request to use County Crest on cover of report. 1701 County Council - 2 - June 17, 1992 GENERAL GOVERNMENT AND PROPERTY COMMITTEE - continued r\ 4. Regional Municipality of Haldimand-Norfolk endorsing the resolu- tion from the Township of Osprey re: Significant Wetlands. 5. Ministry of Natural Resources with proposals for changes to improve Trees Act and requesting comments by July 31, 1992. 6. City of Brampton with resolution re: number of persons seeking refuge in Canada. 7. Dave Ward, Acting District Manager, Ministry of Natural Resources, Aylmer, with proposed changes to Trees Act and requesting input by July 31, 1992. FILED 1. Association of Municipalities of ontario with copies of the fol- lowing "Newsbills": (1) Disentanglement Update - Consultation Paper Released on Control of Police Budgets. (2) AMO Wins Changes in Bill 143, Waste Management Act. (3) Municipalities Reassess Benefits of OSDA Grant. r~ ( >. 2. Bank of Montreal with notice of prime interest rate change as follows: Effective May II, 1992 decreased by 1/4% to 7.50 Effective June 5, 1992 decreased 1/4% to 7.25%. 3. Office of the Prime Minister of Canada acknowledging receipt of correspondence regarding the excise tax on exported tobacco products and tobacco products for sale in Duty Free Stores. 4. Association of Municipalities of Ontario with information on Conference August 23rd - 25th, 1992. 5. R. J. Burnside & Associates Ltd. offering their services in prep- aration to a response on the proposed medium security correctional facility for Central ontario. 6. Association of Municipalities of Ontario with GASAMO Program Update. (~ 7. The Premier of ontario acknowledging council support of the reso- lution for the Township of Aldborough on creating a Ministry of Rural Affairs. 8. Family & Children's Services of st. Thomas & Elgin with Alloca- tion of Children in Care and financial statement for April 1992. 9. Peter North, M.P.P. acknowledging receipt of Elgin's support of the opposition by the County of Middlesex in doing away with payments to suburban roads system by a separated municipality. 10. Solicitor General of Canada requesting that copies of the ori- ginal letter with respect to the proposal to build a new medium secur- ity facility be passed on to any separated municipalities within the County. 11. Minister of Municipal Affairs acknowledging receipt of letter with respect to Open Local Government proposal. 12. Correctional Service Canada, ontario Region, with copy of Commun- ity Evaluation Questionnaire and requesting that it be forwarded to any municipality who did not receive the Solicitor General's original letter. (-', 13. Ministry of the Environment with copy of Initiatives Paper No.4, Measuring Progress Towards Ontario's Waste Reduction Targets. 14. Premier of ontario acknowledging press release outlining the Tillsonburg Mayor's views on taxes on tobacco products. 1702 County Council FILED - continued - 3 - June 17, 1992 15. Village of Belmont advising that they have an emergency plan and property identification grid system in place and are on Central Dis- r\ patch. \ ' 16. Notice of Public Hearing on Ontario Hydro Bulk Transmission West of London. Reeve Millman noted that Communications #1 under Filed dealt with the A.M.O. Report on Disentanglement. She felt that this was very impor- tant and all municipalities should be made aware of the contents. It was decided that any non-member of the Association would request a copy of this from the Clerk. Moved by Deputy Reeve Volkaert Seconded by Reeve Neukamm THAT the disposition of the Communications mailed previously, be approved as follows: County Roads Committee - #1-10 inclusive General Government and Property Committee Filed - #1-16 inclusive County Council - #1-3 inclusive. - #1-7 inclusive (, 1 ' - carried. EMPLOYEE PRESENTATIONS The following presentations were made by the Warden and Chairman of the respective Committees: ELGIN MANOR AND TERRACE LODGE - Chairman D.V. Chute Sandra J. Tapsell - 15 years Jewel A. McKenzie - 15 years (not present) Valerie J. Underhill - 10 years (not present) Donna M. Lecourtois - 10 years Anne MacLean - 10 years - retired April 30, 1992 (not present) COUNTY ROADS - Chairman H.J. Mezenberg I" Wayne H. O'Connor - 25 years Norman R. Glover - 25 years James M. McLaws - 15 years James F. Haskell - 15 years Joseph C. Livingstone - 15 years COUNTY LIBRARY - Chairman K.C. Emerson Carol A. O'Connor - 20 years Joyce E. Boughner - 10 years June E. Dilts - 10 years FIRST REPORT - COUNTY LIBRARY COMMITTEE (mailed) Moved by Reeve Emerson Seconded by Deputy Reeve Volkaert THAT the First Report of the County Library Committee be adopted. An amendment was - Moved by Reeve Millman Seconded by Deputy Reeve Derrough THAT Item #4 of the First Report of the County Library Committee be referred back to the Committee. (' The amendment Carried. The original Report, as amended, was then voted upon and Carried. 1703 County Council - 4 - June 17, 1992 FIRST REPORT - COUNTY ROADS COMMITTEE (mailed) Moved by Reeve Mezenberg Seconded by Deputy Reeve Webber r THAT the First Report of the County Roads Committee be adopted. - Carried. FIRST REPORT - EXECUTIVE COMMITTEE (mailed) Moved by Reeve Neukamm Seconded by Reeve Chute THAT the First Report of the Executive Committee be adopted. - Carried. SECOND REPORT - EXECUTIVE COMMITTEE The Second Report of the Executive Committee was presented by Reeve Neukamm and adopted on motion of Reeve Neukamm and Reeve Emerson. FIRST REPORT - GENERAL GOVERNMENT AND PROPERTY COMMITTEE (mailed) (-, Moved by Reeve Vandierendonck Seconded by Deputy Reeve Volkaert THAT the First Report of the General Government and Property Committee be adopted. Reeve Millman declared a pecuniary interest in Item #5 and left the meeting for the discussion and did not vote on the adoption of the Report subsequently. The Report was voted upon and Carried. FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE Moved by Reeve Chute Seconded by Deputy Reeve McPhail THAT the First Report of the Homes for Senior citizens Committee be adopted. - Carried. ('. Reeve Chute advised that the Honourable Marion Boyd and the Honourable Peter North are going to tour Elgin Manor and the Bobier Home on June 27th from 10:00 - 12:00. A report was prepared by Charlie Stafford, the Tree Commissioner, with respect to proposed amendments to The Trees Act. Considerable discus- sion took place with respect to the recommendations contained in the Report, but no action was taken on the Report itself. Moved by Deputy Reeve Wilson Seconded by Reeve Emerson THAT the question of proposed changes to the Trees Act be referred back to the General Government and Property Committee for review at their meeting to be held July 3rd, 1992. - Carried. Moved by Reeve West Seconded by Deputy Reeve Hentz ~ i ' THAT we do now adjourn (11:39 A.M.) to meet again on June 17th, 1992 at 1:30 P.M. - Carried. Council reconvened at 1:56 P.M. 1104 County Council - 5 - June 17, 1992 ROLL CALL - All members present except: (\, Reeve West Reeve Willsey Deputy Reeve Spenard Reeve Fischer Reeve Geier. A delegation composed of Mr. James Timlin, Clerk-Treasurer- Administrator for the Village of Port Burwell, and Mr. Paul Skinner, Architect, were present and it was moved by Reeve Neukamm that they be now heard. Mr. Skinner reviewed the proposed waterfront development project for the Village of Port Burwell. He had photos and a scale model of the project. He reviewed the steps taken from the time it was started in November 1989 up to date. The project is ready to go, however, due to the economic times, it will probably not be started until sometime within the next two years. He emphasized that there is absolutely no government funding in this project. The Warden thanked Mr. Skinner for giving Council an update on this project. The Treasurer provided members of Council with a Financial Statement to May 31st and a Statement of the Remuneration and Expenses for members of County Council and Outside Boards as well as members of the Land Division committee to May 31st, 1992. (\ Moved by Reeve Emerson Seconded by Reeve Chute THAT the Treasurer's Report be accepted and printed in the proceedings. - Carried. Moved by Deputy Reeve Hentz Seconded by Reeve MacGinnis THAT the Treasurer's Statement on Remuneration and Expenses for the Members of the Elgin County Council to May 31st, 1992 be accepted and printed in the proceedings. - Carried. Moved by Reeve Fisher Seconded by Reeve Mezenberg THAT the Treasurer's Statement on Remuneration and Expenses to May 31st, 1992 for appointees to the st. Thomas Suburban Roads Commission and Members of the Land Division committee be accepted and printed in the proceedings. r-, ( '. - Carried. The proposed amalgamation agreement for the west end was tabled at the last Session of Council to this meeting. Reeve Mezenberg gave an update on the status of the amalgamation in that the Ministry has been asked to prepare a by-law for amalgamation for first reading by the three municipalities. Public meetings are to be held at West Lorne Legion at 7:30 P.M. on Monday, July 20th and at 7:30 P.M. at the Rodney Community Centre on Tuesday, July 21st. Moved by Reeve Emerson Seconded by Deputy Reeve Volkaert THAT the following be voting delegates to the Association of Munici- palities of ontario Annual Conference August 23rd-25th, 1992 in Toronto: (' \ Warden H.F. Lyle Reeve J.R. Fisher. - Carried. 170S County Council - 6 - June 17, 1992 Moved by Reeve Hofhuis Seconded by Deputy Reeve Wilson (\ THAT a by-law be prepared authorizing the Warden and the Clerk to sign an agreement with Y.W.C.A. Women's Place for 1992 with an upward limit of $14,000.00. - Carried. A challenge was received from the City of st. Thomas with regard to a volleyball game on July 1st at Pinafore Park. A $50 entry fee was required. The following members of Council and staff indicated that they would be available to play: Deputy Reeve Wilson Deputy Reeve Derrough Deputy Reeve McPhail Reeve Mezenberg Yarmouth Township - 1 delegate Linda Shewfelt, Treasurer Fred Groch, Engineer. Reeve Vandierendonck announced that he was going to be a candidate for (\, the position of Warden in December and solicited support. Moved by Reeve Hofhuis Seconded by Reeve Millman THAT Elgin County Council forward a resolution to the Premier of Ontario expressing its dissatisfaction with the actions of the various provincial Ministries, who, when soliciting comments from the County and local municipalities on proposed changes, restrict the time frame for returning them by not allowing sufficient time for the proper review of the particular topic. This results in the Province not receiving the most informed comments or none at all. - Carried. Moved by Reeve Mezenberg Seconded by Reeve Neukamm WHEREAS the Province of Ontario has created a Steering Committee to make recommendations to Cabinet regarding disentanglement; and r' WHEREAS the disentanglement of Municipal Road Funding is in the first phase of the process with action to be taken in 1992; and WHEREAS the Municipal Council of the Corporation of the County of Elgin is concerned that the Province may take action without directly seeking input from the municipalities which will be affected; and WHEREAS the Municipal Council of the Corporation of the County of Elgin is concerned that the changes will affect farming, commerce, tourism and public safety. BE IT THEREFORE RESOLVED THAT the Province of ontario not take any action and our local M.P.P. not vote on any legislation until both the Province and the local M.P.P.'s have directly consulted with all Municipal Councils; and THAT this resolution be sent to the Premier of Ontario, the Minister of Municipal Affairs, the Local Member of Parliament and the Minister of Transportation of ontario. - carried. (I COUNCIL COMMUNICATIONS 1. Correctional Services Canada, ontario Region acknowledging that Elgin is interested in being considered as a possible site for the proposed medium security penitentiary. 1706 County council - 7 - June 17, 1992 COUNCIL COMMUNICATIONS - continued 2. st. Thomas Elgin General Hospital with notice of Annual Meeting of the Members, to be held on the 10th day of June, 1992. ('. 3. Ministry of the Solicitor General with information on advanced notice of the annual meeting of the Major Industrial Accidents Council of Canada. Moved by Reeve Emerson Seconded by Deputy Reeve Volkaert THAT Council Correspondence numbered 1, 2 and 3 be filed. - Carried. Moved by Reeve Neukamm Seconded by Reeve MacGinnis THAT a letter be forwarded to the Regional Assessment Office to enquire the status of the county-wide reassessment scheduled for 1993 and also if it can be phased in. - Carried. , ,.--..\ Moved by Reeve Emerson Seconded by Reeve Chute THAT By-Law No. 92-33 "Being a By-Law to Restrict the Weight of Vehicles Passing Over Bridges" be read a first time. - carried. Moved by Reeve Brooks Seconded by Reeve Emerson THAT By-Law No. 92-33 be read a second time. - Carried. Moved by Reeve Chute Seconded by Reeve Neukamm THAT By-Law No. 92-33 be read a third time and finally passed. - Carried. r-', Moved by Deputy Reeve McPhail Seconded by Reeve Fisher THAT By-Law No. 92-34 "Being a By-Law to Prescribe a Tariff of Fees for the Processing of Land Division Committee Applications" be read a first time. - Carried. Moved by Reeve Mezenberg Seconded by Reeve Vandierendonck THAT By-Law No. 92-34 be read a second time. - Carried. Moved by Deputy Reeve Benner Seconded by Deputy Reeve McPhail THAT By-Law No. 92-34 be read a third time and finally passed. (~\ - carried. (' , ' (\ (\ (\ 1707 County council - 8 - June 17, 1992 Moved by Reeve Brooks Seconded by Deputy Reeve Volkaert THAT By-Law No. 92-35 "Being a By-Law to Authorize the Warden and the Clerk to Sign an Agreement with Control-Comp Consultants Inc. re: Workers' Compensation Claims Review" be read a first time. - Carried. Moved by Deputy Reeve Volkaert Seconded by Reeve Chute THAT By-Law No. 92-35 be read a second time. - Carried. Moved by Reeve Emerson Seconded by Reeve Brooks THAT By-Law No. 92-35ibe read a third time and finally passed. - Carried. Moved by Deputy Reeve Buchanan Seconded by Deputy Reeve Clutterbuck THAT By-Law No. 92-36 "Being a By-Law to Authorize the Warden and the Clerk of the County of Elgin to Sign an Agreement Between the Corpo- ration of the County of Elgin and the Young Women's Christian Association" be read a first time. - Carried. Moved by Reeve Hofhuis Seconded by Deputy Reeve Derrough THAT By-Law No. 92-36 be read a second time. - Carried. Moved by Deputy Reeve Derrough Seconded by Deputy Reeve Buchanan THAT By-Law No. 92-36 be read a third time and finally passed. - Carried. Moved by Reeve Hofhuis Seconded by Deputy Reeve Clutterbuck THAT By-Law No. 92-37 "Being a By-Law to Establish a Pay Schedule for Employees Covered by the Job Evaluation Scale" be read a first time. - carried. Moved by Deputy Reeve Clutterbuck Seconded by Reeve Millman THAT By-Law No. 92-37 be read a second time. - Carried. Moved by Deputy Reeve Webber Seconded by Reeve Hofhuis THAT By-Law No. 92-37 be read a third time and finally passed. - Carried. (\ II (\ (-..., 1708"" County council - 9 - June 17, 1992 Moved by Reeve MacGinnis Seconded by Deputy Reeve Hentz THAT By-Law No. 92-38 "A By-Law to Confirm Proceedings of the Munici- pal Council of the Corporation of the County of Elgin at the June 17th Session, 1992" be read a first time. - Carried. Moved by Deputy Reeve Hentz Seconded by Reeve MacGinnis THAT By-Law No. 92-38 be read a second time. - Carried. Moved by Reeve MacGinnis Seconded by Deputy Reeve Buchanan THAT By-Law No. 92-38 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Buchanan Seconded by Deputy Reeve Hentz THAT we do now adjourn (3:35 P.M.) to meet again on July 29th, 1992 at 9:00 A.M. - Carried. .,-......c-~~--<.A..-;>4>">J G. C. Leverton, Clerk. !)LI/Y ~ H. F. Lye, Warden. 1709 July Session - First Day Friday, the 31st day of July, 1992 (, The Elgin County Council met this day at the Administration Building at 9:00 A.M. in a Special Session. The Warden in the Chair. ROLL CALL - All members present except: Reeve Hofhuis. A letter was received from G.C. Leverton, Clerk, tendering his resig- nation effective February 26th, 1993. The special meeting was to consider this item. Moved by Reeve Chute Seconded by Reeve Emerson THAT we go into Committee Of The Whole. - Carried. r-'. Warden Lyle appointed Reeve MacIntyre as Chairman. , , The Committee rose without reporting. Council took a break at 10:10 A.M. for the purpose of allowing the Clerk to have copies made of the report by Personnel Management Asso- ciates (Sharzer) dated May 1991, for the benefit of the new members of County Council. Council reconvened at 10:53 A.M. A brief recess was called at 10:54 A.M. to allow the Executive Commit- tee to reconsider their report. Council reconvened at 11:17 A.M. Moved by Reeve Mezenberg Seconded by Reeve Fischer THAT we go into a Committee Of The Whole. (' - Carried. Warden Lyle again appointed Reeve MacIntyre as Chairman. The Committee rose without reporting. FIRST REPORT - EXECUTIVE COMMITTEE The First Report of the Executive Committee was presented by Reeve Neukamm. Moved by Reeve Neukamm Seconded by Reeve MacIntyre THAT the First Report of the Executive Committee be adopted. An amendment was - Moved by Reeve Millman Seconded by Deputy Reeve Derrough THAT Items 2, 3 and 4 of the First Report of the Executive Committee be tabled and another date be set for Council. .r-'\ The amendment was voted upon and was DEFEATED. An amendment was - (' (, !" 1710 County council - 2 - July 31, 1992 Moved by Deputy Reeve Spenard Seconded by Reeve Fischer THAT Item 2 of the First Report of the Executive Committee be tabled. The amendment was voted upon and carried. The original Report, as amended, was then voted upon and Carried. Moved by Reeve Emerson Seconded by Reeve Mezenberg THAT the resignation of Mr. G.C. Leverton, as Clerk of Elgin County, effective February 26th, 1993, be accepted with regret. - carried. Moved by Reeve Chute Seconded by Reeve Emerson THAT as the hour is now 12 o'clock noon, we continue on to conclude the business at hand. - Carried. A letter was received from Mr. Andrew Graham, Deputy Commissioner, Ontario, Correctional Service Canada, advising that a location for the new federal medium security institution has been made and it is in the District of Muskoka adjacent to the Beaver Creek Minimum Security Institution. Moved by Reeve Neukamm Seconded by Reeve Vandierendonck THAT in recognition of the work and effort put into the proposals for a medium security penitentiary, by Mr. Maurice H. Beaudry, a donation of $800.00 be made to the st. Thomas Economic Development Corporation. An amendment was - Moved by Deputy Reeve McPhail Seconded by Reeve Chute THAT the amount in the resolution be amended to read $1,000.00 instead of $800.00. The amendment was voted upon and Carried. The original resolution, as amended, was then voted upon and it Carried. Moved by Reeve Vandierendonck Seconded by Deputy Reeve Spenard THAT letters be forwarded to the Prime Minister and officials of Correctional Service, Canada, expressing Elgin's disappointment in the decision to locate the federal medium security institution in Gravenhurst after the work done on the presentation and apparent little regard given to the benefits indicated in it and copies for- warded to Ken Monteith, M.P. - Carried. Council has directed that the Management Committee express their views on the replacing of the Clerk's position. Moved by Reeve Fisher (' Seconded by Reeve Mezenberg , ' THAT By-Law No. 92-39 "A By-Law to Confirm Proceedings of the Munici- pal Council of the Corporation of the County of Elgin at the July 31st Session, 1992" be read a first time. - Carried. :~ o , r" /~. '1711 County Council - 3 - July 31, 1992 Moved by Reeve Fischer Seconded by Reeve Fisher THAT By-Law No. 92-39 be read a second time. - Carried. Moved by Reeve Fisher Seconded by Deputy Reeve McPhail THAT By-Law No. 92-39 be read a third time and finally passed. - carried. Moved by Reeve MacIntyre Seconded by Reeve Willsey THAT we do now adjourn (12:18 P.M.) to meet again on Wednesday, September 16th, 1992 at 10:00 A.M. - Carried. ~~ G. C. Leverton, Clerk. \~rfAJ ,yle, Warden. 1712 September Session - First Day Wednesday, the 16th day of September, 1992 (\ The Elgin County Council met this day at the Administration Building at 10:00 A.M., in accordance with adjournment. The Warden in the Chair. ROLL CALL - All members present. Moved by Deputy Reeve Volkaert Seconded by Reeve Neukamm THAT the minutes of the June 17th and July 31st, 1992 Sessions of the Elgin County Council be adopted. - Carried. COMMITTEE COMMUNICATIONS COUNTY ROADS COMMITTEE ('\ 1. Ministry of Transportation with copy of Memorandum 92-07 Municipal Bridges - Load Limit By-Laws. 2. Ontario Municipal Board with copy of Board order with respect to an application by the Port Stanley Terminal Rail Incorporated for per- mission to operate passenger excursions from Port Stanley to Union after sunset and from Union to st. Thomas after sunset. 3. Ministers of the Environment and of Health requesting pUblic com- ment within sixty days on the enclosed discussion document "A Strategy for the Management of Biomedical Waste in Ontario". 4. The Premier of Ontario with information on the United Nations Conference on Environment and Development, being held in Rio de Janeiro, Brazil, June 3rd to 14th. 5. Ministry of Transportation advising of Ministry Patrol Reorganiza- tion. 6. Little and Wright, Barristers & Solicitors requesting any sugges- tions or concern with respect to the Green Lane Landfill Proposed Interim Expansion to be forwarded to the M.O.E., the solicitors or the ~, consultants. ( " 7. Township of Malahide with notice of road closure on Plan 55 Port Bruce, Malahide Township. 8. Ministry of Transportation advising that the majority of funds available for 1992 Supplementary Projects have now been allocated. 9. Ministry of Transportation with copy of sample form indicating the data which would be required for each piece of subsidizable equipment. 10. ontario Court (General Division) with copy of a Notice of Applica- tion on behalf of the Township of Malahide with respect to the closing of certain streets on Registered Plan 55, Port Bruce. 11. Ministry of Transportation with copies of memo 92-08 re: (1) Municipal Equipment Replacement Guidelines and (2) Municipal Rates for Consultants. 12. Ministry of Transportation with copy of Memo 92-09 re: GST and r-~\ Equipment Tendering. 13. Ontario Hydro requesting any concern with regard to the purchase of Part of Lot 26, Concession 8, Township of Yarmouth, County of Elgin. 1113 County Council - 2 - September 16, 1992 COUNTY ROADS COMMITTEE - continued 14. Gunn and Associates with Consent and Waver of Notice with respect to Land Titles Application on behalf of the City of st. Thomas, shown ('. on the attached Plan as Parts 1 to 44 inclusive. , 15. city of London inviting a representative from the County to a joint meeting with other area municipal administration personnel to discuss issues identified by the Technical Co-ordinating Committee of London-Middlesex Transition Process. 16. Ministry of Transportation with copy of Order-In-Council with respect to the transferring of a portion of Highway 3 to the Township of Malahide. 17. Ministry of Transportation with information on the sale of prop- erty on Highway 73, Township of Malahide, known as part of Lot 5, Con- cession 1, north of Bruce Street. r , ' 18. Ministry of Transportation with information with respect to the Ministry of Transportation Revised Bicycle Policy. 19. Ministry of the Environment with copy of report of the Task Force on the Ontario Environmental Bills of Right dated July 1992. 20. David Turnbull, M.P.P., York Mills with a copy of the statement by the Ministry of Transportation with respect to Jobs - ontario capital. 21. Ministry of Transportation with copy of memo 92-10, entitled Schedule "A" Directives Governing Labour Charges, Rental Rates of Rail- way and Equipment for Construction and Maintenance Works at Road/Rail Crossings. 22. Ministry of Transportation with copy of memorandum 92-11 re: (1) Model Traffic By-Laws for Municipalities (2) GST on Municipal Equipment Purchases. 23. city of London requesting written submissions or meetings with respect to the Transportation Plan Review. 24. Ministry of the Environment with copy of the Ministry of Govern- ment Services - Parent Class Environmental Assessment for Realty Group Activities Notice of Completion. EXECUTIVE COMMITTEE (' 1. Association of Municipalities of ontario with copy of report by the Ad Hoc Municipal Licensing Committee. 2. Ministry of Municipal Affairs acknowledging receipt of the County's submission on Open Local Government proposal. 3. Ministry of Municipal Affairs with news release with respect to Bill 165, the Municipal Statute Law Amendment Act, 1992 dealing with Municipal powers or financing. 4. city of Vaughan with Resolution with respect to the proposal by the Province of ontario to use O.M.E.R.S. Funds to invest in Long Term Growth Industries Through Crown Corporation. 5. Township of Tiny opposing the implementation of legislation enact- ing the final report of the Simcoe County Study Committee. 6. Attorney General with request for opinion on the type of Judicial Officer is best suited for the Small Claims Court. (\ 7. United Counties of stormont, Dundas and Glengarry with Resolution Education Funding. re: 8. The Regional Municipality of Waterloo with Resolution re: Legis- lation for Beverage Containers. 1714 County Council - 3 - September 16, 1992 GENERAL GOVERNMENT AND PROPERTY COMMITTEE 1. Town of Aylmer advising that they have an Emergency Plan and because of municipal house numbers do not require a grid system. (' , 2. United Counties of Prescott and Russell with resolution re: increased school taxes. 3. County of Frontenac with resolution opposing the proposed amend- ment to The Trees Act. 4. Village of Rodney advising their Emergency Plan requires updating, but they are awaiting to see outcome of amalgamation. 5. Ministers of Municipal Affairs and Natural Resources advising final policy on 'Wetlands' was recently approved and an information package is coming within the next few days. 6. Minister of Municipal Affairs with copy of a letter to Mr. Charles Schultz re: appointment to Elgin County Land Division Committee. 7. County of Renfrew with copy of second brief to the Commission on Planning and Development Reform in Ontario. 8. Regional Municipality of Ottawa-Carleton with copy of second brief (~. to the Sewell Commission on Planning and Development in ontario. 9. The Elgin Regiment with request for a donation of two County flags. 10. Village of Dutton advising that they do not have sufficient staff to enforce parking infractions. 11. County of Hastings with resolution requesting the Province to abide by all municipal rules and regulations with respect to forest management on all Crown lands. 12. Long Point Region Conservation Authority with comments on proposed Trees Act changes. 13. City of Toronto with position on North American Free Trade Agree- ment. SOCIAL SERVICES COMMITTEE (\ 1. Ministry of Community and Social Services approving of Homemaker's rates of $15.02 per hour retroactive to January 1st, 1992. 2. Association of Day Care Operators of ontario with copy of "An Analysis of Four Day Care Models for ontario" Executive Summary. 3. Tara Hall with request for information on a domiciliary hostel agreement. 4. O.M.S.S.A. Fall Training Seminar to be held October 18th-20th at the Delta Chelsea Inn, Toronto. 5. The Regional Municipality of Hamilton-Wentworth with copy of a letter to The Honourable Marion Boyd, Minister of Community and Social Services, with resolution with respect to wage enhancement for non-profit child care workers. 6. The Canadian Red Cross Society requesting an increase to $15.02 per hour for homemaking services retroactive to January 1992. FILED (I 1. Bank of Montreal with notice of loan interest rate change as follows: Effective June 15th, 1992 decrease of 1/4% to 7% Effective July 3rd, 1992 decrease of 1/4% to 6 3/4% Effective August 6th decrease of 1/4% to 6 1/2% Effective September 3rd decrease of 1/4% to 6 1/4%. 'l115 County Council - 4 - September 16, 1992 FILED - continued 2. Wilfrid Laurier University advising that the winners of the Elgin County Scholarships were: ,~. Debra L. Bartley, R. R. #1, Belmont John G. Driezen, R. R. #1, Springfield. 3. The Premier of Ontario acknowledging Council's letter with regard to endorsement of the resolution from the Town of Newmarket opposing the use of pension funds. 4. Ministry of Transportation advising that an advance payment of subsidy for road improvements in the amount of $1,880,600 will be deposited directly into the County's account, July 7th, 1992. 5. Minister of Agriculture and Food outlining the recent activities and those of the Government of Ontario, to support producers and com- munities throughout this region with respect to the Tobacco Industry. 6. Deputy Minister of Municipal Affairs advising that the legislative calendar does not permit enactment of Bill #165, the Municipal Statute Law Amendment Act, 1992 before June 30th, 1992. (-----...., 7. Family and Children's Services of st. Thomas & Elgin with copy of Allocation of Children in Care and Financial Statement for the months of May, June and July. 8. Minister of Municipal Affairs advising that time did permit the enactment of Bill 165 and the second and third reading took place and Royal Assent is expected very soon. 9. Ken Monteith, M.P., with brochure "Focus on Farming". 10. Village of Port Stanley with resolution regarding Provincial/ Municipal Disentanglement with respect, to municipal road funding. 11. Premier of Ontario acknowledging a copy of Council's Resolution in support of the Town of Lobo, in the County of Middlesex, on the greater London area arbitrator's report. 12. Village of West Lorne with resolution with respect to disentangle- ment. 13. Treasurer of Ontario responding on behalf of the Premier to Elgin's concern regarding the level of taxation on tobacco products. r\ 14. Minister of Municipal Affairs with an open letter to all municipal councils with respect to the process of annexation that is unfolding in the London/Middlesex area. 15. City of st. Thomas expressing appreciation for the County's par- ticipation in Volleyball Challenge 125 on July 1st, 1992. 16. Correctional Service Canada, Ontario Region with acknowledgement of receipt of the submission with regard to the proposed medium secur- ity facility. 17. Ministry of Municipal Affairs with copy of newsletter entitled "Update on Disentanglement". 18. S. C. Stephen, Regional Assessment Commissioner with copy of a letter to the two school boards, requesting a meeting with regard to reassessment. 19. Ministry of Consumer and Commercial Relations with information on the status of the Office of the Receiver General. (' 20. Association of Municipalities of ontario with copies of the following: 1716 County Council - 5 - September 16, 1992 FILED - continued (1) (2) r (3) (4) (5) (6) (7) (8) (9) (10) Newsbill - Open local Government Working Group Appointed Policy Position - Environment (AMO's Response to Waste Manage- ment Powers in Ontario) Policy Position - Environment (AMO's Response to Waste Manage- ment Planning in Ontario) Policy Position - 1992 Provincial Budget (AMO's Response) Newsbill - Apartments in Houses: Update on Development of AMO's Response Newsbill - AMO Needs Your Support: Municipalities Seek Permis- sive Legislative for Tree-Protecting By Laws Planning Reform Bulletin Newsbill - Disentanglement Update Newsbill - Ontario Healthy Communities Coalition Receives Provincial Funding Newsbill - Apartments in Houses: Province Releases Draft Legislation. 21. Ministry of Housing with copy of recent press release and series of questions and answers regarding the use of upgraded lumber for non-residential farm buildings. 22. Ministry of Health and Ministry of Community and Social Services with bulletin entitled "Long Term Care Update". (\, 23. Elgin Community Partnership with Symposium summary material. 24. Green Lane Landfill with copies of the correspondence to and from Ridge Landfill, with respect to invoicing. 25. Town of Kincardine with resolution with respect to the use of Public Sector Pension Funds. 26. Community Futures Oxford and East Elgin with copy of the final report. 27. The Premier of ontario acknowledging Council's resolution with respect to disentanglement and proposed changes to provincial minis- tries. 28. Ministry of Municipal Affairs with copies of Newsletter entitled "Update on Disentanglement, Phase One, Issue 2". 29. Ministry of Municipal Affairs with information on Southwestern Ontario Regional Conference to be held on November 6th, at the Best ~, Western Lamplighter Inn. 30. Environmental Assessment Board with a copy of the Environmental Assessment Board's Annual Report for 1991/92. 31. Office of the Prime Minister acknowledging Elgin's letter with respect to the penitentiary decision. 32. Ministry of Municipal Affairs with copy of a booklet entitled "Streamlining Guidelines: The Development Review Process". 33. st. Thomas-Elgin General Hospital with notice of annual meeting (reconvened) set for Wednesday, September 23rd, 1992 at 1:30 P.M. Moved by Deputy Reeve McPhail Seconded by Reeve MacGinnis THAT the disposition of the Communications mailed previously, and those presented today, be approved as follows: County Roads Committee - #1-24 inclusive Executive Committee - #1-8 inclusive General Government and Property Committee - #1-13 inclusive Social Services Committee - #1-6 inclusive Filed - #1-33 inclusive County Council - #1-14 inclusive. (' - Carried. 111'1 County Council - 6 - September 16, 1992 DELEGATIONS r It was moved by Deputy Reeve Webber that the members of the Advisory Committee for the program "Ten Steps to Community Action", through Ontario Ministry of Agriculture and Food be heard. Reeve West intro- duced Jackie Van Ryswyk, who reviewed the purpose of the "Ten Steps to Community Action". She answered questions from various members of Council. She indicated that they would like a letter of endorsement, from Council, to assist them in obtaining finances. Reeve West indicated that they would be asking for the use of the Council Chambers, to hold a mock session. COUNTY-WIDE REASSESSMENT It was moved by Reeve Millman that Mr. S.C. Stephen, Regional Assessment Commissioner, be heard with respect to County-Wide Reassessment. Mr. Stephen introduced his staff who were present: Mr. Bob Winter, Mr. Fred Slater and Mr. Dave Kampman. Copies of the up-to-date changes were provided to members of Council. Mr. Stephen reviewed the summary page indicating the various changes that would result, in bringing everyone up to 1988 values. He reported that the City of st. Thomas had adopted County-Wide Reassessment on last Thursday, for 1993. He would now make presentations to the local municipalities and come back to County Council, at the October Session in hopes of obtaining a resolution for adopting County Reassessment for 1993. Mr. Stephen explained that he had made presentations to both school boards because of the phasing-in option. (' Council took a short break. Reeve Fisher advised that he would like to give notice that he was going to discuss a paper put out by the Village of Rodney on taxes. FIRST REPORT - COUNTY LIBRARY COMMITTEE (mailed) Moved by Reeve Emerson Seconded by Deputy Reeve Volkaert THAT the First Report of the County Library Committee be adopted. - Carried. SECOND REPORT - COUNTY LIBRARY COMMITTEE The Second Report of the County Library Committee was presented by Reeve Emerson and adopted on motion of Reeve Emerson and Deputy Reeve Clutterbuck. (', FIRST REPORT - COUNTY ROADS CO~rnITTEE (mailed) Moved by Reeve Mezenberg Seconded by Reeve Willsey THAT the First Report of the County Roads Committee be adopted. - Carried. FIRST REPORT - EXECUTIVE COMMITTEE (mailed) Moved by Reeve Neukamm Seconded by Deputy Reeve Hentz THAT the First Report of the Executive Committee be adopted. - Carried. SECOND REPORT - EXECUTIVE COMMITTEE (mailed) r-', Moved by Reeve Neukamm Seconded by Reeve Chute THAT the Second Report of the Executive Committee be adopted. - carried. 1'118 County Council - 7 - September 16, 1992 THIRD REPORT - EXECUTIVE COMMITTEE The Third Report of the Executive Committee was presented by Reeve Neukamm and adopted on motion of Reeve Neukamm and Deputy Reeve ~ Webber. The Clerk advised the second item of the First Report of the I 'Executive Committee, was tabled at the July 31st, 1992 Session of Elgin County Council. Chairman Neukamm explained that a review had been made of this item, and a new job description for the Clerk pre- pared. Mr. Underhill, Personnel Administrator reviewed the new job description. Moved by Reeve Chute Seconded by Deputy Reeve Spenard THAT Item 2 of the First Report of the Executive Committee, made to the July 31st, 1992 Session of Elgin County Council, be adopted. Moved by Reeve Emerson Seconded by Deputy Reeve Volkaert THAT as the hour is now 12 o'clock noon, we continue on to conclude the business at hand. - carried. n Reeve Emerson requested a recorded vote with respect to Item 2 of the First Report of the Executive Committee: YEAS - Mezenberg (2), McPhail, Hentz, Lyle (2), Clutterbuck (2), Webber (2), Neukamm (2), Benner (2), Chute (2), Volkaert, Willsey, Wilson, Vandierendonck (2), Spenard (2), Emerson, MacIntyre, MacGinnis,Hofhuis (2), Fisher, Fischer, Buchanan, Brooks, Geier. TOTAL YEAS - 33. NAYS - West, Millman (2), Derrough. TOTAL NAYS - 4. Motion Carried. Moved by Deputy Reeve Benner Seconded by Deputy Reeve Derrough THAT we do now adjourn (12:08 P.M.) to meet again on September 16th, 1992 at 1:30 P.M.. - Carried. Council reconvened at 1:57 P.M. ('\ ROLL CALL - All members present. , DELEGATIONS Alderman Ray Parkes of the City of st. Thomas, was present and explained to Council that Mayor Peters and himself had come before county Council in the Spring, and requested assistance in the amount of $2,500.00 to help in the O.S.U.M. Conference to be held in st. Thomas. It was such a successful conference, that a profit resulted and he was here today to present a cheque for the $2,500.00, that the County advanced. Warden Lyle thanked Alderman Parkes for the returning of the money. COUNTY RESTRUCTURING It was moved by Reeve Neukamm that representatives of the Ministry of Municipal Affairs be heard with regard to County Restructuring. Mr. Peter Boles, Executive CO-Ordinator, Field Management Branch, Ministry of Municipal Affairs was present to speak to the County on restructuring. Members of city Council and staff, were present to ~, hear the presentation. Mr. Boles reviewed the history of county i : studies with regard to restructuring, and indicated that a number had been undertaken, however, Simcoe County is the only one that endorsed the changes. The Province felt that the financial involvement in these studies was not good, in that only one in ten accepted the recommendation. He pointed out that the Province would be willing to support a county study, providing that: (\ (', . ' (', 1119 County Council - 8 - September 16, 1992 (1) The City would be involved in a meaningful way to investigate ways and means of improving and expanding co-operation, and would be a key partner in the study. (2) They would be looking for a resolution by all sixteen munici- palities, that they would look at the service delivery, structure or boundary changes and to look at alternatives. (3) With the City and local municipalities in, the Province would participate financially and would provide staff from London - not a resident, however, the finances would allow for a consultant to come in. Mr. Boles indicated that the next step would be for the Ministry to put in writing what he indicated at this meeting, and then terms of reference should be developed and made available, prior to local municipalities considering the issue, and it might alleviate some local fears. Alderman Brooks from the City, advised that the City is interested in participating in the study. The delegation left at this point. Reeve MacGinnis left at 2:57 P.M.. FIRST REPORT - GENERAL GOVERNMENT AND PROPERTY COMMITTEE (mailed) Moved by Reeve Vandierendonck Seconded by Reeve Geier THAT the First Report of the General Government and Property Committee be adopted. - Carried. Chairman Vandierendonck explained that information with regard to air ventilation equipment had been forwarded to all members of Council, for input by them. He explained that some of the costs could be deleted, by not doing the Council Chambers and also areas that were not presently occupied. The Clerk reviewed the various items, with respect to the Warden's Banquet. He explained that personal invitations were on each Councillor's desk, as well as admissions for four additional. These would be charged to the Councillors, if they wished to use them, at $14.50 each. FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE (mailed) Moved by Reeve Chute Seconded by Deputy Reeve Benner THAT the First Report of the Homes for Senior citizens Committee be adopted. - Carried. SECOND REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE (mailed) Moved by Reeve Chute Seconded by Deputy Reeve Webber THAT the Second Report of the Homes for Senior citizens Committee be adopted. - Carried. THIRD REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE (mailed) Moved by Reeve Chute Seconded by Reeve Hofhuis (', THAT the Third Report of the Homes for Senior citizens Committee be adopted. - Carried. 1720 County Council - 9 - September 16, 1992 Moved by Reeve Fischer Seconded by Deputy Reeve Hentz ('i THAT a letter of endorsement be provided to the Advisory Committee on "Ten Steps to Community Action" program, sponsored through the Ontario Ministry of Agriculture and Food. - Carried. Moved by Deputy Reeve Spenard Seconded by Deputy Reeve Derrough THAT the Selection Committee be elected by County Council rather than chosen by the Warden. Moved by Reeve Emerson Seconded by Deputy Reeve Volkaert THAT Resolution #6 be referred to the Executive Committee. - Carried. (', , ' Moved by Deputy Reeve Spenard Seconded by Reeve Neukamm THAT the election for Warden be conducted by secret ballot. Moved by Reeve Hofhuis Seconded by Deputy Reeve Volkaert THAT Resolution #7 be referred to the Executive Committee. - Carried. Reeve Fisher explained that a brief had been forwarded from the Village of Rodney to all local municipalities with respect to taxa- tion, and would welcome any comments back. COUNCIL COMMUNICATIONS 1. Family & Children's Services of st. Thomas & Elgin advising that their budget has been reduced and the County's share has been reduced from $211,892.00 to $210,872.00. (', 2. Maurice H. Beaudry, Manager, st. Thomas Economic Development Corporation with copy of letter to J. G. Beatty, Correctional Services of Canada, with information on the proposed medium security penitentiary submission. 3. The Town of Capreol with resolution with respect to changes to the Criminal Code of Canada, the Bail Reform Act, and the Parole Act. 4. st. Thomas-Elgin General Hospital requesting a replacement for Deputy Reeve John R. Wilson. 5. Bell Canada outlining information with regard to the proposed recovering of the 9-1-1 costs through the telephone subscriber accounts. (', . ' 6 S. C. Stephen, Regional Assessment Commissioner advising that Bill 165 received Royal Assent on June 25th, 1992, which allows for adjustments to be phased in over a four year period. 7. Bob FOUlds, Clerk-Administrator, County of Kent with an overview of disentanglement. 8. Thames Valley District Health Council with information on the three day workshop on program evaluation and subsequent two day work- shop on questionnaire design. 9. Association of Municipalities of Ontario with notice of a pro- posed reorganization of A.M.O. 1721 County Council - 10 - September 16, 1992 COUNCIL COMMUNICATIONS - continued 10. Association of Municipalities of ontario, County and Regional Section with request for voting delegates, to the October 18th-21st conference. (', 11. Agricultural Employment Services with request for appointment. 12. City of Windsor with resolution with regard to enhanced 9-1-1 telephone emergency system. 13. The Federation of ontario Cottagers' Associations Incorporated with views on market value assessment. 14. The st. Thomas Rotary Music Festival with request for advertisement in their annual festival program. Moved by Deputy Reeve Wilson Seconded by Reeve Fischer THAT the resolution from the Town of Capreol (Correspondence #3) be endorsed. - Carried. ( Moved by Reeve Emerson Seconded by Deputy Reeve McPhail THAT we appoint the following as a replacement for Deputy Reeve J.R. Wilson on the st. Thomas-Elgin General Hospital Board: Warden H. F. Lyle - Carried. Moved by Reeve Millman Seconded by Reeve Neukamm THAT we support the proposal by Bell Canada to recover the costs of a 9-1-1 Service on a subscriber billing basis as outlined in their letter dated June 29, 1992. - Carried. Moved by Reeve Mezenberg Seconded by Reeve Brooks I' THAT the following be voting delegates to A.C.R.O. October 18-21, 1992: Reeve J. Fisher Reeve C. Willsey Reeve R. Vandierendonck Reeve E. Neukamm Warden H.F. Lyle - Carried. Moved by Deputy Reeve Volkaert Seconded by Reeve Chute THAT Reeve Neukamm be appointed to the Agricultural Employment Service Board for the year 1992 (Correspondence #11). - Carried. ('" Moved by Deputy Reeve Clutterbuck Seconded by Deputy Reeve Derrough THAT a full page advertisement be taken out in the st. Thomas Rotary Music Festival program at a cost of $40.00 and last year's ad be repeated. - Carried. ('\ , n ~\ ! I (','. l'j22 County Council - 11 - September 16, 1992 Moved by Deputy Reeve Spenard Seconded by Reeve MacIntyre THAT Council Correspondence numbered 1,2,6,7,8,9,12 and 13 be filed. - Carried. Moved by Reeve Fisher Seconded by Reeve Mezenberg THAT By-Law No. 92-40 "Being a By-Law to Provide for the operation of the Elgin County Pioneer Museum" be read a first time. - Carried. Moved by Reeve Mezenberg Seconded by Reeve Fisher THAT By-Law No. 92-40 be read a second time. - Carried. Moved by Deputy Reeve McPhail Seconded by Reeve Fischer THAT By-Law No. 92-40 be read a third time and finally passed. - Carried. Moved by Reeve Millman Seconded by Deputy Reeve Clutter buck THAT By-Law No. 92-41 "A By-Law to Authorize the Corporation of the Township of Dunwich (Hereinafter Called 'The Grantee' and Which Term Shall Include Its Successors and Assigns), to Construct, Use and operate Works Required for the Transmission of Water in the County of Elgin (Hereinafter Called 'The Municipality')" be read a first time. - Carried. Moved by Reeve Millman Seconded by Deputy Reeve Derrough THAT By-Law No. 92-41 be read a second time. - carried. Moved by Deputy Reeve Clutterbuck Seconded by Reeve Hofhuis THAT By-Law No. 92-41 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Derrough Seconded by Reeve Hofhuis THAT By-Law No. 92-42 "Being a By-Law to Appoint a Deputy Clerk for the County of Elgin" be read a first time. - Carried. Moved by Deputy Reeve Webber Seconded by Deputy Reeve Derrough THAT By-Law No. 92-42 be read a second time. - Carried. Moved by Reeve Geier Seconded by Reeve Hofhuis THAT By-Law No. 92-42 be read a third time and finally passed. - Carried. r" (\. r-\ (-\ 17'23 County Council - 12 - September 16, 1992 Moved by Reeve Chute Seconded by Reeve Emerson THAT By-Law No. 92-43 "Being a By-Law to Authorize the Warden and the Clerk to Sign a Lease with William C. Rowden" be read a first time. - Carried. Moved by Reeve Emerson Seconded by Reeve Chute THAT By-Law No. 92-43 be read a second time. - Carried. Moved by Reeve Chute Seconded by Reeve Emerson THAT By-Law No. 92-43 be read a third time and finally passed. - Carried. Moved by Reeve Neukamm Seconded by Deputy Reeve Benner THAT By-Law No. 92-44 "Being a By-Law to Authorize the Warden and Clerk to Sign a Lease with Paul Murray" be read a first time. - Carried. Moved by Reeve Vandierendonck Seconded by Deputy Reeve Spenard THAT By-Law No. 92-44 be read a second time. - Carried. Moved by Reeve Willsey Seconded by Deputy Reeve Clutterbuck THAT By-Law No. 92-44 be read a third time and finally passed. - Carried. Moved by Reeve Willsey Seconded by Deputy Reeve Wilson THAT By-Law No. 92-45 "A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the September 16th Session, 1992" be read a first time. - Carried. Moved by Reeve Geier Seconded by Deputy Reeve Webber THAT By-Law No. 92-45 be read a second time. - Carried. Moved by Reeve Geier Seconded by Deputy Reeve Wilson THAT By-Law No. 92-45 be read a third time and finally passed. - Carried. ,-, , . (~, r, ("', r . 1724 County Council - 13 - September 16, 1992 Moved by Deputy Reeve Spenard Seconded by Reeve Willsey THAT we do now adjourn (4:43 P.M.) to meet again on October 14th, 1992 at 10:00 A.M. - Carried. ~~ G. C. Leverton, Clerk. 9tA\ ~~ Warden. 1725 October Session - First Day Wednesday, the 14th day of October 1992 (' ! ! The Elgin County Council met this day at the Administration Building at 10:00 A.M., in accordance with adjournment. The Warden in the Chair. ROLL CALL - All members present except: Deputy Reeve Webber. Moved by Deputy Reeve Benner Seconded by Reeve Hofhuis THAT the minutes of the September 16th, 1992 Session of the Elgin County Council be adopted. - Carried. COMMITTEE COMMUNICATIONS ('\. I ' 1. Mrs. Leta West, Vice Chairman, Aldborough/Rodney/West Lorne Amalgamation Committee requesting clarification with respect to the Library locations in the event amalgamation takes place. COUNTY LIBRARY COMMITTEE 2. City of st. Thomas with copy of Consultation Paper On Community- Based, Multi-Use School Facilities, and copy of st. Thomas/Elgin Education and Recreation Complex Proposed Library/Resource Centre. 3. City of st. Thomas with copy of Proposed Library Resource Centre, and information with respect to the possibility of capital funding for a project such as this. COUNTY ROADS COMMITTEE 1. Ministry of Transportation with copy of Memo 92-13, dealing with eight different topics. 2. Ministry Amendments to Assessment. of the Environment with Notice of Completion - Proposed the Provincial Highways Program Class Environmental (' EXECUTIVE COMMITTEE 1. united Counties of Prescott and Russell with resolution re: Ambulance Services in ontario. 2. Regional Municipality of Niagara with resolution re: Relations between the ontario Police Association and Provincial Government. 3. Chartered Accountants of Canada with comment on local government financial statements. 4. Warden Marcel Roelandt, County of Kent, with request for a con- tribution towards the expenses of R.H. Foulds, Chief Administrative Officer, while sitting as Co-Chair of the Co-Ordinating Committee in the Disentanglement Process. GENERAL GOVERNMENT AND PROPERTY COMMITTEE 1. Arthur Voaden Secondary School with request for a donation of two County flags, for their court area. I,~~\ 2. Black & McDonald with request for an opportunity to quote on HVAC maintenance and installations. 3. Honeywell Limited with costs of service contract for 1993. 1726 County council - 2 - October 14, 1992 SOCIAL SERVICES COMMITTEE ('. 1. Warden Roelandt, County of Kent with copy of a letter to the Honourable Marion Boyd, Minister of Community and Social Services, urging her Ministry not to take any unilateral decision, without ade- quate consultation around the recommendations of the expert panel. FILED 1. Ministry of the Environment with information on Approvals Reform and Fees. 2. (1) (2) (3) (4) (5) rr-'\ (6) (7) (8) Association of Municipalities of ontario with the following: Policy Position - Housing and Planning - AMO's Response to Apart ments in Houses Newsbill - Disentanglement Update - Questions and Answers About the Process Policy Position - Environment - AMO's Response to Measuring Pro- gress Towards Ontario's Waste Reduction Targets Policy Position - Environment - AMO's Response to a Strategy for the Development of a New Biomedical Waste Management Facilities in Ontario Policy Position - Social Services - AMO's Response to Child Care Reform in ontario: setting the Stage Policy Position - Planning - AMO's Response To An Agricultural Land Protection Program Newsbill - Commission's Report Proposes Regional and Area Health Boards for Southwestern ontario Newsbill - Disentanglement Update Questions and Answers About the Process 3. Ministry of the Environment with News Release entitled ontario Outlaws Future Municipal Solid Waste Incinerators. 4. Ministry of the Solicitor General with Update on 1993/94 JEPP Guidelines. 5. S.C. Stephen, Regional Assessment Commissioner with copy of a letter to Mrs. Phyllis A. Ketchabaw, Clerk, Town of Aylmer with sched- ule of County Wide Assessment presentation, to local municipalities. 6. city of Brampton with resolution with regard to the investment of OMERS' funds. r 7. Family & Children's Services of st. Thomas & Elgin with Alloca- tion of Children in Care and Financial Statement to August 31st, 1992. 8. ESDEX Recycling Corporation with notice that the Ministry of the Environment has given them the first certificate in Ontario, for a mechanical waste disposal sight. 9. Ministry of Municipal Affairs with "News Release" on Land Use Guidelines and Copy of "Growth & Settlement" - policy guidelines. Moved by Deputy Reeve Derrough Seconded by Deputy Reeve Benner THAT the disposition of the Communications mailed previously and those presented today, be approved as follows: County Library Committee - #1-3 inclusive County Roads Committee - #1-2 inclusive Executive Committee - #1-4 inclusive General Government and Property Committee - #1-3 inclusive Social Services Committee - #1 Filed - #1-9 inclusive County Council - #1-17 inclusive. (\ - carried. 1727 County Council - 3 - October 14, 1992 EMPLOYEE PRESENTATIONS ( 1 Reeve Chute, Chairman of the Homes for Senior citizens Committee and Warden Lyle presented Mrs. Marilyn Barrett, Assistant Administrator with a certificate for having completed a three year university course on long term care. DELEGATIONS Mr. W.K. Doggett, CPPO, Chairman, st. Thomas-Elgin Inter-Governmental Co-Operative Purchasing Association was present and it was moved by Deputy Reeve Volkaert that he be heard. Mr. Doggett addressed Council reviewing the history of the Co-Op Purchasing group, and the fact that considerable taxpayers' dollars have been saved through volume pur- chasing of like commodities. He outlined the benefits of belonging and advised the Reeves and Deputy Reeves to go back and talk this over with their administration staff. n Mr. Roy Broadbear, President, Port Stanley Terminal Rail Inc. was present and it was moved by Deputy Reeve Spenard, that he be heard. Mr. Broadbear reviewed the background of the railroad, with their nine year struggle from start to present date. He indicated that they had attended fourteen meetings, where reassessment was explained to the various councils. He advised that a petition was being circulated to lobby for a change in assessing railroad property. Under the proposed new County reassessment, the railway taxes would increase 166%. He asked Council to consider this, when deliberating on county-wide reassessment, as the railroad was one of the biggest tourist attrac- tions in Elgin County. COUNTY-WIDE REASSESSMENT The Clerk advised Council that presentations had been made to all the local municipalities on the effect County-wide reassessment would have on their municipality. Copies of resolutions or letters were received from fifteen of the sixteen municipalities. Of the fifteen municipal- ities replying, eleven indicated support for County-wide reassessment, while four opposed it. The Clerk advised that County Council were now in a legal position to consider passing a resolution, asking that County reassessment be introduced for 1993. 0, Mr. S.C. Stephen, B.A., MIMA, Regional Assessment Commissioner, was present and it was moved by Reeve Neukamm that he be heard. Mr. Stephen thanked the local municipalities for the reception he and his staff received during the various reassessment presentations. He advised that he was not irresponsive to the P.S.T.R. position, but advised that it was a court ruling on how properties for railroads was to be assessed. During a discussion of phasing-in the results of reassessment, Mr. Stephen advised that the Ministry of Municipal Affairs would be receptive to any phasing-in that was acceptable to the municipalities. Moved by Reeve Millman Seconded by Deputy Reeve Spenard THAT as a majority of the sixteen local municipalities have indicated that they are in favour of county-wide reassessment, subject to a phasing-in period, that the Minister of Revenue be requested to imple- ment it for the 1993 taxation year. - Carried. Reeve Neukamm asked for a recorded vote: YEAS - Mezenberg (2), MCPhail, Lyle (2), Clutterbuck (2), Millman (2), Neukamm (2), Benner (2), Chute (2), VOlkaert, Willsey, Wilson, Vandierendonck (2), Spenard (2), Emerson, Fisher, Fischer, Brooks, Geier. TOTAL YEAS - 27. (" NAYS - West, Hentz, MacIntyre, MacGinnis, Hofhuis (2), Derrough, Buchanan. TOTAL NAYS - 8. Motion Carried. Mr. Stephen thanked the Members of Council for their consideration. 1728 County council - 4 - October 14, 1992 FIRST REPORT - COUNTY LIBRARY COMMITTEE (mailed) if': Moved by Reeve Emerson Seconded by Deputy Reeve Volkaert THAT the First Report of the County Library Committee be adopted. - Carried. FIRST REPORT - COUNTY ROADS COMMITTEE (mailed) Moved by Reeve Mezenberg Seconded by Reeve Millman THAT the First Report of the County Roads Committee be adopted. - Carried. FIRST REPORT - EXECUTIVE COMMITTEE (mailed) Moved by Reeve Neukamm Seconded by Reeve Mezenberg THAT the First Report of the Executive Committee be adopted. Ii - carried. Moved by Deputy Reeve Vo1kaert Seconded by Reeve Brooks THAT as the hour is now 12 o'clock noon, we continue on to conclude the business at hand. - Carried. FIRST REPORT - GENERAL GOVERNMENT AND PROPERTY COMMITTEE (mailed) Moved by Reeve Vandierendonck Seconded by Deputy Reeve Volkaert THAT the First Report of the General Government and Property Committee be adopted. - Carried. FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE (mailed) r. , , Moved by Reeve Chute Seconded by Reeve MacGinnis THAT the First Report of the Homes for Senior citizens Committee be adopted. - Carried. FIRST REPORT - SOCIAL SERVICES COMMITTEE (mailed) Moved by Reeve Hofhuis Seconded by Reeve Fisher THAT the First Report of the Social Services Committee be adopted. - Carried. Moved by Reeve Millman Seconded by Deputy Reeve Derrough ~. THAT we do now adjourn (12:19 P.M.) to meet again on October 14th, I 1992 at 1:30 P.M.. - Carried. Council reconvened at 1:40 P.M. 1729 County Council - 5 - October 14, 1992 ROLL CALL - All members present except: Deputy Reeve Webber Reeve Geier (arrived 1:45 P.M.). ~, ( '. Mr. Kenneth E. Monteith, M.P., was present and it was moved by Reeve Mezenberg that he be heard. Mr. Monteith addressed Council on the pending Referendum Vote on the Constitution, to be held October 26th, 1992. He reviewed the Government's position on this Referendum and fielded questions from the members of Council. ELGIN-ST. THOMAS HEALTH UNIT Dr. T.N. Wilson, M.O.H., and Mr. Donald Holmes of the Elgin-St. Thomas Health Unit were present and it was moved by Reeve Geier that they be heard. Dr. Wilson addressed Council indicating that November was Rabies Awareness Month, and that as long ago as 1820, the Governor General died of rabies from his pet fox. Mr. Holmes advised that there were 94 cases of rabies identified in 1992, with 67 persons receiving treatment. The total cost for treating one person is approximately $3000.00. A notice was given to all members of Council indicating that clinics would be held with a discount of 25% off, from November 16th to 30th, sponsored by the Veterinarians of Elgin. The notice listed all the available veterinarians who were participating in the reduced clinics. (\ COUNTY RESTRUCTURING The Clerk reported that he had received a fax letter from Mr. Peter Boles, a copy of which was given to all members of Council. It reviewed the comments he made at the previous council Session and it was referred to the General Government and Property Committee with a copy to be taken back to the local municipalities. Reeve Millman referred to the October 2nd minutes of the General Government and Property Committee, in which a letter was received concerning invitations to the Warden's Banquet and possibly some staff missed. She felt that there should be the same consideration given to all departments. She also asked if there was anything further with respect to renovations for the Personnel Department and receptionist at the front door. Chairman Vandierendonck advised that they were looking at various options, such as the phone system, the Personnel Department relocation and the possibility of a receptionist. NEW BUSINESS (----'\ , ! Warden Lyle read a Notice of Motion made by Alderman Ray Parkes, made to the st. Thomas City Council with respect to garbage. It indicated that some action would have to be taken to impress upon the government to reopen the Green Lane Landfill site. COUNCIL COMMUNICATIONS 1. The ontario Flue-Cured Tobacco Growers' Marketing Board with copy of a report prepared by the Economic Development Officers, regarding an effective plan of action for the tobacco industry, and request for an appointment to the response team. 2. Township of Aldborough advising that a resolution supporting County Wide Assessment was passed by their Council. 3. Ontario Good Roads Association with information on 1993 Annual Conference. 4. Port Stanley Terminal Rail Inc. requesting that a letter be sent to the Minister of Revenue to restore the railway "right-of-way" fac- tor for assessment purposes. I' , ' 5. Township of Southwold advising that the Council is in agreement with Property Tax Reassessment. 6. Village of Port Stanley with resolution opposing County Wide Reassessment. 1730 County Council - 6 - October 14, 1992 COUNCIL COMMUNICATIONS - continued 7. Village of Vienna with resolution recommending the adoption of County Wide Property Assessment Program, subject to a four-year r-', phase-in period. 8. Township of Bayham with resolution supporting the reassessment of properties in conjunction with the County of Elgin reassessment pro- gram. 9. Village of Springfield with resolution expressing strong concern regarding the impact market value county-wide reassessment will have on all railways. 10. Township of Dunwich with resolution recommending County-wide reassessment be not implemented. 11. Township of Malahide with resolution: (1) Supporting the implementation of County-wide reassessment (2) Requesting the Ministry of Revenue to re-evaluate the method of assessing railways under the Equalized Market Value Reassess- ment Program. 12. Village of Springfield with resolution strongly opposing County- wide reassessment. (', 13. Village of Belmont with resolution accepting the proposed reassessment subject to the following: (1) Any increase be subject to a phasing-in period County-wide. (2) Any decrease in farm land be subject to a phasing-in period County-wide. 14. Town of Aylmer with resolution supporting County-wide reassess- ment. 15. Village of Rodney with resolution supporting County-wide reassessment. 16. Peter Boles, Ministry of Municipal Affairs with information con- firming his address to County Council re: restructuring. 17. Township of Yarmouth with resolution supporting County-wide reassessment. (\ Moved by Reeve Mezenberg Seconded by Reeve Fischer THAT Reeve Vane Chute be named to the Response Team composed of the Region of Haldimand-Norfolk and County Councils of Brant, Oxford and Elgin, for the tobacco industry and per diem and mileage allowance be paid. - carried. Moved by Deputy Reeve Benner Seconded by Reeve Vandierendonck THAT Council Correspondence numbered 3, 4, 9 and 11 be filed. - Carried. Moved by Reeve Vandierendonck Seconded by Reeve Neukamm (--...\, THAT Reeve M.L. Millman be nominated to sit on the A.C.R.O. section of A.M.O. for the year 1992-93 and if elected, she be paid per diem, mileage and expenses. - Carried. A short recess was taken by Council, at which time Reeve MacGinnis left (3:10 P.M.). (\ (' I~, n 1731 County Council Moved by Reeve Willsey Seconded by Deputy Reeve Wilson THAT we go into Committee Of The Whole. - 7 - October 14, 1992 - Carried. Warden Lyle appointed Reeve Mezenberg as Chairman of Committee Of The Whole. The Committee rose without reporting. Deputy Reeve Wilson asked if the method of forwarding Council material could be looked at, as he had only received his the night before Council and there was not sufficient time to look at the material. It was referred to the General Government and Property Committee. Moved by Reeve Emerson Seconded by Reeve Neukamm THAT By-Law No. 92-46 "Being a By-Law to Establish Pay Schedule for Employees Covered by the Job Evaluation Scale" be read a first time. - Carried. Moved by Reeve Fisher Seconded by Reeve Emerson THAT By-Law No. 92-46 be read a second time. - Carried. Moved by Reeve Emerson Seconded by Reeve Mezenberg THAT By-Law No. 92-46 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Volkaert Seconded by Reeve Brooks THAT By-Law No. 92-47 "Being a By-Law to Authorize the Warden and the Clerk to Sign an Amended Agreement Between the County of Elgin and the Ministry of Community and Social Services re: The Purchase of Service Home Support and Services for the Elderly" be read a first time. - carried. Moved by Reeve Brooks Seconded by Reeve Emerson THAT By-Law No. 92-47 be read a second time. - Carried. Moved by Deputy Reeve Volkaert Seconded by Reeve Brooks THAT By-Law No. 92-47 be read a third time and finally passed. - Carried. Moved Deputy Reeve Benner Seconded by Reeve Vandierendonck THAT By-Law No. 92-48 "Being a By-Law to Repeal By-Law No. 91-57" be read a first time. - Carried. r' :" (\ (\ 1132 County Council - 8 - October 14, 1992 Moved by Deputy Reeve Benner Seconded by Reeve Vandierendonck THAT By-Law No. 92-48 be read a second time. - Carried. Moved by Deputy Reeve Benner Seconded by Reeve Vandierendonck THAT By-Law No. 92-48 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Spenard Seconded by Reeve Brooks THAT By-Law No. 92-49 "A By-Law to Authorize the Expropriation of Land for the Purpose of Widening and Improving County Roads" be read a first time. - Carried. Moved by Deputy Reeve Volkaert Seconded by Deputy Reeve Spenard THAT By-Law No. 92-49 be read a second time. - Carried. Moved by Deputy Reeve Spenard Seconded by Deputy Reeve Volkaert THAT By-Law No. 92-49 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Wilson Seconded by Reeve Geier THAT By-Law No. 92-50 "A By-Law to Authorize Mr. Peter Monteith, the Owner of Lot 17, Concession I, Township of Yarmouth (Hereinafter Called 'The Grantee' and Which Term Shall Include His Heirs, Succes- sors and Assigns), to Construct, Use and Operate Works Required for the Transmission of Water in the County of Elgin (Hereinafter Called 'The Municipality')" be read a first time. - Carried. Moved by Reeve Millman Seconded by Deputy Reeve Derrough THAT By-Law No. 92-50 be read a second time. - Carried. Moved by Reeve Geier Seconded by Deputy Reeve Derrough THAT By-Law No. 92-50 be read a third time and finally passed. - Carried. Moved by Reeve Hofhuis Seconded by Reeve Geier THAT By-Law No. 92-51 "A By-Law to Authorize the st. Thomas Golf and Country Club, of the Township of Yarmouth (Hereinafter Called 'The Grantee' and Which Term Shall Include Their Heirs, Successors and Assigns), to Construct, Use and Operate Works Required for the Transmission of Water in the County of Elgin (Hereinafter Called 'The Municipality')" be read a first time. - Carried. (\ (\ (i ('\ 1733 County Council - 9 - October 14, 1992 Moved by Deputy Reeve Wilson Seconded by Deputy Reeve Derrough THAT By-Law No. 92-51 be read a second time. - Carried. Moved by Reeve Geier Seconded by Deputy Reeve Derrough THAT By-Law No. 92-51 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Hentz Seconded by Deputy Reeve Buchanan THAT By-Law No. 92-52 "A By-Law to Authorize Mr. William Cooper, the Owner of Lot 34, Concession 2, Township of Malahide (Hereinafter Called the 'The Grantee' and Which Term Shall Include His Heirs, Successors and Assigns), to Construct, Use and Operate Works Required for the Transmission of Water in the County of Elgin (Hereinafter Called 'The Municipality')" be read a first time. - Carried. Moved by Reeve West Seconded by Deputy Reeve Buchanan THAT By-Law No. 92-52 be read a second time. - Carried. Moved by Deputy Reeve Hentz Seconded by Reeve Fischer THAT By-Law No. 92-52 be read a third time and finally passed. - Carried. Moved by Reeve West Seconded by Deputy Reeve Buchanan THAT By-Law No. 92-53 "Designating Through Highways" be read a first time. - Carried. Moved by Reeve Fischer Seconded by Reeve Mezenberg THAT By-Law No. 92-53 be read a second time. - Carried. Moved by Reeve West Seconded by Deputy Reeve Buchanan THAT By-Law No. 92-53 be read a third time and finally passed. - Carried. Moved by Reeve Mezenberg Seconded by Reeve Fisher THAT By-Law No. 92-54 "Providing for the Erection of stop Signs at Intersections" be read a first time. - Carried. (', (\ (\\ (\. 1734 County Council - 10 - October 14, 1992 Moved by Deputy Reeve Hentz Seconded by Deputy Reeve Clutterbuck THAT By-Law No. 92-54 be read a second time. - Carried. Moved by Reeve Fisher Seconded by Reeve West THAT By-Law No. 92-54 be read a third time and finally passed. - Carried. Moved by Reeve Fischer Seconded by Reeve Fisher THAT By-Law No. 92-55 "A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the October 14th Session, 1992" be read a first time. - Carried. Moved by Reeve Fisher Seconded by Deputy Reeve Buchanan THAT By-Law No. 92-55 be read a second time. - Carried. Moved by Reeve Mezenberg Seconded by Reeve Fischer THAT By-Law No. 92-55 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Wilson Seconded by Reeve Willsey THAT we do now adjourn (4:39 P.M.) to meet again on November 18th, 1992 at 10:00 A.M.. Carried. ~>4-.-.../ G. C. Leverton, Clerk. 1735 November Session - First Day Wednesday, the 18th day of November 1992 (\ The Elgin County Council met this day at the Administration Building at 10:00 A.M., in accordance with adjournment. The Warden in the Chair. Warden Lyle welcomed the student guests of the Councillors and asked that when roll call is held each Councillor stand up and introduce their guest. ROLL CALL - All members present. Moved by Reeve West Seconded by Deputy Reeve Clutterbuck THAT the minutes of the October 14th, 1992 Session of the Elgin County Council be adopted. - Carried. (.--...\! COMMITTEE COMMUNICATIONS COUNTY LIBRARY COMMITTEE 1. Employees' Aylmer Branch, Elgin County Library, protesting the closure of the Aylmer Library, to accommodate the Referendum of October 26th, 1992. COUNTY ROADS COMMITTEE 1. Village of Port Stanley asking that County Council place a high priority on carrying out work recommended for Joseph Street Hill (County Road #23), and asking that County Council be made aware that the Village has offered to assist financially with this project in 1993. 2. Ministry of Transportation with Memo #92-14: (1) Revised Policy for Monthly Expenditure Reports Form MRA-113 and 114 (2) Subsidy Position on Polymer Modified Asphalt Pavements and Emulsions, Micro-Surfacing and Premium Asphalt Cement. (\ 3. Township of Aldborough with notice that they intend to close a portion of Albert Street, indicated as Part 1 on Plan 11R-5049. 4. County of Northumberland with resolution asking that the Govern- ment of the Province of Ontario be urged to implement a system of collecting and processing of scrap tires, funded wholly by the Provin- cial Tire Tax. 5. Ministry of the Environment with Land Use Plan Review Program Interim Positions and copy of seven guidelines. 6. Ministry of Natural Resources with copy of letter to Talbot Sand and Gravel Limited, with copies of approved Replacement site Plan dated November 2nd, 1992. 7. Ministry of Natural Resources with copy of letter to Johnston Bros. (Bothwell) Ltd. with copies of approved Replacement site Plan, dated November 2nd, 1992. 8. Ministry of Transportation with Memorandum 92-15 - GST and Equip- ment Tendering. (\, EXECUTIVE COMMITTEE 1. Township of Georgian Bay with resolution opposing the establish- ment of four individual district school boards. 1136 County Council - 2 - November 18, 1992 2. Association of Municipalities of Ontario with information on LAS Pooled Investments program. (, 3. Town of Newmarket with resolution re: Canadian Unity. 4. Aston, Berg, Kennedy & Morrissey with request for consent to use "Elgin" in West Elgin Community Health Centre. 5. Association of Municipalities of Ontario inviting all Counties and Regions to submit names of municipally appointed officials who are interested in serving on the Section Executive. GENERAL GOVERNMENT AND PROPERTY COMMITTEE 1. County of Frontenac with notice re: resolution to increase fund- ing to the Ministry of Natural Resources. 2. Township of Yarmouth with Local Improvement Assessment for Karen Street curb and gutter work. 3. st. Thomas Local Architectural Conservation Advisory Committee with notice that they intend to recommend to City Council, the desig- nation of 32 Talbot Street (Elgin County Pioneer Museum), under the Ontario Heritage Act. (\ FILED 1. Ministry of the Environment advising that the Ministry will charge a fee for routine laboratory tests for municipal water and sewage facilities. 2. Ministry of the Environment with Notice of Completion _ Ontario Hydro's Class EA for modification to Hydroelectric Facilities. 3. Family and Children's Services of st. Thomas and Elgin, with Allocation of Children in Care and Financial Statement to September 30th, 1992. 4. Association of Municipalities of Ontario with Newsbill entitled AMO Continues to Lobby Against "Apartments in Houses" Legislation. 5. Bank of Montreal with notice of Prime Interest Rate Loan Change as follows: Effective October 1st, 1992 a decrease of 2% to 8.25% Effective October 28th, 1992 a decrease of 1/2% to 7.75% Effective November 3rd, 1992 a decrease of 1/4% to 7.50%. r-\ 6. Village of Dutton with cheque in the amount of $10,909.05, to repay the outstanding balance on the Village of Dutton interest free loan re: Dutton Library. 7. Arthur Voaden Enterprises expressing appreciation for the two flags donated. 8. S.C. Stephen, B.A., M.I.M.A., Regional Assessment Commissioner, with dates for the 1992 Assessment Roll Returns. 9. London and District Construction Association with request that Council not allow local preference policies to interfere with the traditional tendering process. !'\ , ' ! Moved by Deputy Reeve Clutterbuck Seconded by Reeve West THAT the disposition of the Communications mailed previously and those presented today, be approved as follows: County Library Committee - #1 County Roads Committee - #1-8 inclusive Executive Committee - #1-5 inclusive General Government and Property Committee - #l-3 inclusive Filed - #1-9 inclusive County Council - #1-7 inclusive. - Carried. 1737 County Council - 3 - November 18, 1992 The Clerk read a letter from Hugh and Donna Lyle expressing their appreciation for making it a special year for them while serving in the Office of Warden and First Lady. (\ EMPLOYEE PRESENTATIONS The following presentations were made by the Warden and Chairmen of the respective Committees: County Roads - Chairman H.J. Mezenberg John G. Hoffman - 25 years Lloyd A. Webster - 25 years David C. Hagerty - 25 years Derk J. Sloetjes - 20 years (not present). Terrace Lodge - Chairman D.V. Chute Rose Laemers - 15 years Nellie VanDyk - 15 years C. Virginia Weber - 15 years Ernest A. Schned - 10 years Mary Jenken - 15 years. Elgin Manor - Chairman D.V. Chute (\ Nancy Stinson - 20 years Carolyn Howie - 10 years Margaret Ashton - 10 years. Personnel - Chairman E. Neukamm Joan A. McBurnie - 15 years. Mr. Lorne R. Carroll, Chairman of the Land Division Committee, was present to speak to the annual Report of the Committee which was mailed previously to Members of Council. He briefly reviewed the contents which covered the period November 1st, 1991 to October 31st, 1992. He indicated that the Committee was concerned that the office was closed for one and one-half days per week and thought it was an imposition on the part of individuals coming and finding no one there. They would like to have it open five days per week. Moved by Reeve Geier Seconded by Deputy Reeve Derrough f' THAT the Report of the Land Division Committee regarding severances I ' dealt with for the period November 1, 1991 to October 31, 1992 be accepted and printed in the proceedings. - Carried. Mr. Charlie Stafford, Tree Commissioner/Weed Inspector, was present. Copies of the Tree Commissioner and Weed Inspector's Reports were mailed previously to Council. A discussion took place with respect to individual owners not being paid for lumber taken. It appears that licensing of the loggers would not necessarily correct this situation. Moved by Reeve Millman Seconded by Deputy Reeve Derrough THAT the Tree Commissioner's Report be adopted and printed in the proceedings. - Carried. (\ Moved by Reeve Hofhuis Seconded by Deputy Reeve Wilson THAT the Weed Inspector's Report be adopted and printed in the pro- ceedings. - Carried. 1138 County Council - 4 - November 18, 1992 The Treasurer's statement on Remuneration and Expenses for outside Boards and Members of Council were mailed previously to Members of Council. There was no discussion on the two statements. ,1\ \ Moved by Reeve Geier Seconded by Deputy Reeve Derrough THAT the Treasurer's Statement on Remuneration and Expenses for mem- bers of Outside Boards for the period January 1, 1992 to October 31, 1992 be accepted and printed in the proceedings. - Carried. Moved by Reeve Geier Seconded by Reeve Hofhuis THAT the Treasurer's Statement on Remuneration and Expenses for the Members of the Elgin County Council for the period January 1, 1992 to October 31, 1992 be accepted and printed in the proceedings. - Carried. The Treasurer's Report on budget comparisons from January 1st to September 30th, 1992 was presented to the Members today. The Treasurer, Ms. L.B. Shewfelt, reviewed the various items in the report (~\ making comments and answering questions on the individual lines. Moved by Reeve Fisher Seconded by Reeve Mezenberg THAT the Treasurer's Report for the period January 1st to September 30th, 1992 (Budget Comparison) be accepted and printed in the proceed- ings. - Carried. The Clerk had compiled a Statement of Convention Expenses for Members of Council and also one for Land Division and the st. Thomas Suburban Roads Commission. Moved by Deputy Reeve Clutter buck Seconded by Reeve Hofhuis THAT the Clerk's Report on Convention Expenses for Members of the Elgin County Council for the period January 1st, 1992 to October 31st, 1992 be accepted and printed in the proceedings. (~ , \ - Carried. Moved by Reeve Geier Seconded by Deputy Reeve Wilson THAT the Clerk's Report on Convention Expenses for Members of the Elgin County Land Division Committee and st. Thomas Suburban Roads Commission, for the period January 1st, 1992 to October 31st, 1992 be accepted and printed in the proceedings. - Carried. FIRST REPORT - COUNTY LIBRARY COMMITTEE (mailed) Moved by Reeve Emerson Seconded by Deputy Reeve Volkaert THAT the First Report of the County Library Committee be adopted. - Carried. FIRST REPORT - COUNTY ROADS COMMITTEE (mailed) (.....\ Moved by Reeve Mezenberg Seconded by Reeve Willsey THAT the First Report of the County Roads Committee be adopted. - Carried. 1739 County Council - 5 - November 18, 1992 FIRST REPORT - EXECUTIVE COMMITTEE (mailed) Moved by Reeve Neukamm Seconded by Reeve MacGinnis ~. \ ' THAT the First Report of the Executive Committee be adopted. An amendment was - Moved by Reeve Millman Seconded by Deputy Reeve Spenard THAT Item 4 of the First Report of the Executive Committee be amended by deleting the last sentence and replacing it with "That the Execu- tive Committee analyze the two quotations". The amendment was voted upon and Carried. The original Report, as amended, was then voted upon and it Carried. FIRST REPORT - GENERAL GOVERNMENT AND PROPERTY COMMITTEE (mailed) Moved by Reeve Vandierendonck Seconded by Deputy Reeve Webber (\ THAT the First Report of the General Government and Property Committee \ ' be adopted. An amendment was - Moved by Reeve Hofhuis Seconded by Deputy Reeve Spenard THAT Item 5 of the First Report of the General Government and Property Committee be amended by deleting everything after the word "formed" in the first line and replacing with "to formulate the Terms of Reference for a County Restructuring Study" with the Terms to be returned to County Council for approval and ultimately by the local municipalities. The amendment was voted upon and Carried. An amendment was - Moved by Reeve West Seconded by Deputy Reeve Spenard (\, THAT Item 6 of the First Report of the General Government and Property Committee be deleted. A Recorded Vote was requested by Reeve West - ~ - Mezenberg (2), MCPhail, West, Hentz, Lyle (2), Millman (2), Neukamm (2), Willsey, Wilson, Vandierendonck (2), Spenard (2), MacGinnis, Hofhuis (2), Derrough, Fisher, Buchanan, Swain, Brooks. TOTAL YEAS 25. NAYS - Webber (2), Benner (2), Chute (2), VOlkaert, Emerson, MacIntyre, Geier. TOTAL NAYS 10. The amendment Carried. The Report, as amended, was then voted upon and it Carried. Reeve Emerson commented on the successful Warden's Banquet and felt that having it early was a very important factor for people having to travel a distance. (' RIDGETOWN COLLEGE OF AGRICULTURAL TECHNOLOGY The Clerk advised Council that they normally gave two $300 scholar- ships for the two students from Elgin County attaining the highest academic standing. He was telephoned and advised there were no such qualified recipients and wondered if they could award $150 entrance scholarships to the students from Elgin County instead. 1140 County Council - 6 - November 18, 1992 (\ Moved by Reeve Millman Seconded by Reeve Neukamm THAT as the Ridgetown College of Agricultural Technology does not have any students who would qualify for the two highest academic standing scholarships of $300 each, provided by Elgin County Council, for stu- dents from Elgin, they be authorized to award up to four entrance scholarships of $150 each, for students entering the College and who reside in the County of Elgin. - Carried. Moved by Reeve Emerson Seconded by Reeve Chute THAT as the hour is now 12 o'clock noon, we continue on to conclude the business at hand. - Carried. (\. Reeve Mezenberg addressed Council and stated that it would appear that the amalgamation of Rodney and Aldborough was going to proceed. He requested that Council consider passing a resolution to support the restructuring; make a County appointment to the committee; allow them to retain their number of votes (four) until 1997, the normal election, or County restructuring whichever came first; and also that urban rebates continue until 1997, or until County restructuring is undertaken, whichever comes first. Moved by Reeve West Seconded by Reeve Emerson THAT we do now adjourn (12:05 P.M.) to meet again on November 18th, 1992 at 1:30 P.M.. - Carried. Council reconvened at 1:54 P.M. ROLL CALL - All members present except: Deputy Reeve Clutterbuck (on tour with the student guests) Reeve Millman referred to the General Government and Property Committee minutes of November 6th, which referred to a request for an appointment to the Emergency Health Committee being deferred until the ~ new Committee met. It was her understanding that the appointment was ( . a request for a volunteer, not for a member of Council. The Clerk is to obtain a description of what is involved with the appointment and any member of Council knowing anyone who may be interested is to advise the Clerk, who will forward this information on to them. COUNCIL COMMUNICATIONS 1. Association of Municipalities of Ontario with Conference Regis- tration Form for ROMA, February 7th - 10th, 1993. 2. Ministry of Municipal Affairs and Association of Municipalities of ontario advising that a draft agreement will be completed within the next two months, allowing the Province to assume 100% of general welfare allowances, effective January 1st, 1994. 3. County of Grey with resolution expressing its strong objection to the new administrative fees to be charged by the Ministry of the Environment, without consultation. 4. Village of Rodney with resolution supporting a study on restruc- (\. turing for Elgin County. 5. Village of Port Burwell requesting County Council to support their Outer Marina Development. 6. Village of Dutton with copy of a resolution expressing no support to the County of Elgin's study for restructuring at this time. 1141 County Council - 7 - November 18, 1992 COUNCIL - continued (' 7. Village of West Lorne with resolution advising that they do not support an Elgin County study. Moved by Reeve Hofhuis Seconded by Reeve Neukamm THAT the resolution from the County of Grey (Correspondence #3) re: administrative fees be endorsed. - Carried. Moved by Reeve Emerson Seconded by Reeve Mezenberg THAT County Council extends its support to the Outer Marina Develop- ment in Port Burwell. An amendment was made to this resolution _ Moved by Reeve Vandierendonck Seconded by Deputy Reeve Spenard THAT the resolution be amended by adding "but not necessarily support- ('. ing the promotion of a casino at this time". The amendment was voted upon and Carried. The amended resolution was then voted upon and Carried. Moved by Reeve Buchanan Seconded by Deputy Reeve Hentz THAT Council Communications numbered 1, 2, 4, 6 and 7 be filed. - Carried. NEW TELEPHONE EQUIPMENT During the discussion with the General GOVernment and Property Commit- tee Report concerning the purchase of new telephone equipment, it was suggested that perhaps the purchase could be from the Reserve for Building and Equipment. The Treasurer informed Council that some $237,000 was in the Reserve. (\ Moved by Deputy Reeve Spenard Seconded by Reeve Millman THAT the new telephone equipment purchase be charged to the Reserve for Building and Equipment account rather than the 1993 operating budget. - DEFEATED. Moved by Deputy Reeve Hentz Seconded by Reeve MacGinnis THAT Elgin County Council support the Township of Aldborough and the Village of Rodney in their implementation of a restructuring study of their municipalities and recommend the following: (1) THAT Leta West be named the County representative to sit on the boundary adjustment negotiations. (\ (2) Allowing the combined municipalities to retain the present four votes for the two representatives until the 1997 election or County restructuring, whichever comes first. (3) Continue on the urban rebate until 1997 or County restructuring, whichever comes first. - Carried. 1742 County Council - 8 - November 18, 1992 Moved by Reeve Emerson Seconded by Reeve Hofhuis (' THAT By-Law No. 92-56 "Being a By-Law to Provide Fringe Benefits to All Employees of the County of Elgin Who Are Not Covered by a Collec- tive Agreement" be read a first time. - Carried. Moved by Reeve Fisher Seconded by Reeve West THAT By-Law No. 92-56 be read a second time. - Carried. Moved by Reeve Hofhuis Seconded by Reeve Fisher THAT By-Law No. 92-56 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Volkaert Seconded by Reeve Emerson ('\ THAT By-Law No. 92-57 "Being a By-Law to Regulate the Construction or Alteration of Any Entranceways, Private Roads or Access to a County Road" be read a first time. - Carried. Moved by Reeve Brooks Seconded by Reeve Geier THAT By-Law No. 92-57 be read a second time. - Carried. Moved by Deputy Reeve Volkaert Seconded by Reeve Brooks THAT By-Law No. 92-57 be read a third time and. finally passed. - Carried. (\, Moved Reeve Buchanan Seconded by Reeve Emerson THAT By-Law No. 92-58 "Designating Through Highways" be read a first time. - Carried. Moved by Reeve Geier Seconded by Deputy Reeve Volkaert THAT By-Law No. 92-58 be read a second time. - Carried. Moved by Reeve Buchanan Seconded by Deputy Reeve Volkaert THAT By-Law No. 92-58 be read a third time and finally passed. - Carried. (\ Moved by Reeve Buchanan ! ! Seconded by Reeve Emerson THAT By-Law No. 92-59 "Providing for the Erection of stop Signs at Intersections" be read a first time. - Carried. 1143 County Council - 9 - November 18, 1992 Moved by Deputy Reeve Derrough Seconded by Reeve Geier (' THAT By-Law No. 92-59 be read a second time. - Carried. Moved by Reeve Buchanan Seconded by Deputy Reeve Derrough THAT By-Law No. 92-59 be read a third time and finally passed. - Carried. Moved by Reeve Hofhuis Seconded by Deputy Reeve Volkaert THAT By-Law No. 92-60 "A By-Law to Authorize Debrabandere Farms Limited, the Owner of Lot 2, Concession IV, Township of Malahide (Hereinafter Called 'The Grantee' and Which Term Shall Include Their Heirs, Successors and Assigns), to Construct, Use and Operate Works Required for the Transmission of Water in the County of Elgin (Hereinafter Called 'The Municipality')" be read a first time. (\ - Carried. Moved by Reeve Brooks Seconded by Reeve Geier THAT By-Law No. 92-60 be read a second time. - Carried. Moved by Deputy Reeve Volkaert Seconded by Reeve Hofhuis THAT By-Law No. 92-60 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Volkaert Seconded by Reeve Vandierendonck THAT By-Law No. 92-61 "Being a By-Law to Amend By-Law No. 89-19, Authorizing Speed Limits" be read a first time. :\, - Carried. Moved by Reeve Vandierendonck Seconded by Deputy Reeve MCPhail THAT By-Law No. 92-61 be read a second time. - Carried. Moved by Reeve Mezenberg Seconded by Reeve Vandierendonck THAT By-Law No. 92-61 be read a third time and finally passed. - Carried. Moved by Reeve Willsey Seconded by Reeve Emerson r'/-'\ . , THAT By-Law No. 92-62 "A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the November 18th Session, 1992" be read a first time. - Carried. ~. I (\ (' [\, County Council Moved by Reeve Emerson Seconded by Deputy Reeve Derrough 1744 - 10 - November 18, 1992 THAT By-Law No. 92-62 be read a second time. Moved by Reeve Emerson Seconded by Deputy Reeve Derrough - Carried. THAT By-Law No. 92-62 be read a third time and finally passed. - Carried. Reeve Emerson offered congratulations to Warden Lyle and his wife, Donna, for their year's service. Warden Lyle expressed pleasure in having represented Council during the year. Moved by Reeve Millman Seconded by Reeve Willsey THAT we do now adjourn (3:16 P.M.) sine die. ~~ G. C. Leverton, Clerk. Carried. Warden. 1745 December Session - First Day Tuesday, the 8th day of December 1992 !~ The Elgin County Council met this day at the Administration Building 450 Sunset Drive, st. Thomas, at 2:00 P.M. as required by by-law. ROLL CALL - The following members, having previously filed Certifi- cates, took their seats at the Council Table: Harry J. Mezenberg Reeve Aldborough Duncan J. McPhail Deputy Reeve Aldborough Leta D. West Reeve Dunwich Peter Hentz Deputy Reeve Dunwich Hugh F. Lyle Reeve Southwold W. Perry Clutterbuck Deputy Reeve Southwold Marian L. Millman Reeve Yarmouth Theo Webber Deputy Reeve Yarmouth Emil Neukamm Reeve Malahide Murray C. Benner Deputy Reeve Malahide D. Vane Chute Reeve Bayham Joseph A. Volkaert Deputy Reeve Bayham Clarence R. Willsey Reeve South Dorchester John R. Wilson Deputy Reeve South Dorchester Roger Vandierendonck Reeve Aylmer II John P. Spenard Deputy Reeve Aylmer William C. MacIntyre Reeve Springfield Hugh P. MacGinnis Reeve Dutton Sylvia M. Hofhuis Reeve Port Stanley Arthur D. Derrough Deputy Reeve Port Stanley John R. Fisher Reeve Rodney Dianne L. Buchanan Reeve West Lorne Tammy J. Swain Deputy Reeve West Lorne D. Hugh Brooks Reeve Port Burwell David A. Geier Reeve Belmont. Moved by Deputy Reeve Hentz Seconded by Deputy Reeve Spenard THEREFORE BE IT RESOLVED THAT the Municipal Council of the Corporation of the County of Elgin hereby agrees that the election of Warden for the year 1993 shall be conducted in accordance with the procedures numbered three to eight as set out in By-Law No. 88-64, Being a By-Law to Provide for the Guidance Upon the Procedure for the Election of Warden, except that in the event only one person runs for the Office, the election procedure may be dispensed with in favour of a resolution appointing the person as Warden. .'~ I - Carried. The Clerk announced that any member of Council who is a candidate for the Office of Warden would now be given an opportunity to address Council. Reeve Roger Vandierendonck addressed Council indicating that he was a candidate for Warden and requested Council's support. No other members of Council indicated their intentions to run for the Office, and therefore the election procedure was dispensed with, in favour of the following resolution: Moved by Reeve Neukamm Seconded by Reeve Lyle THAT Reeve Roger Vandierendonck be Warden of Elgin County for the year 1993. - Carried. ~_..r-~ Warden Vandierendonck took the Declaration of Office and Oath of Allegiance. The Warden left the room and was gowned and re-entered the Council Chambers and was officially presented with the Chain of Office, the Lord Elgin Watch, and the Gavel of Office, by Ex-Warden Hugh Lyle. Warden Vandierendonck addressed Council, thanking them for their support and outlining_items which will be forthcoming in the New Year. ..J . 1746 County Council - 2 - December 8, 1992 Moved by Deputy Reeve Derrough Seconded by Deputy Reeve Clutterbuck THAT the minutes of the November 18th, 1992 Session of the Elgin County Council be adopted. ~. I - Carried. Warden Vandierendonck appointed Reeve Mezenberg, Reeve Chute, Reeve Neukamm and Reeve MacIntyre as members of the Special Committee to Strike the Standing Committees for the year 1993. The Committee is to meet at 9:00 A.M. on Wednesday, December 9, 1992. Moved by Deputy Reeve Webber Seconded by Reeve Willsey THAT we do now adjourn (2:16 P.M.) to meet again on December lOth, 1992 at 10:00 A.M. - Carried. December Session - Second Day Thursday, the 10th day of December, 1992 (~ The Elgin County Council met this day at the Administration Building, at 10:00 A.M., in accordance with adjournment. The Warden in the Chair. ROLL CALL - All members present except: Reeve Emerson Reeve Brooks. COMMITTEE COMMUNICATIONS COUNTY ROADS COMMITTEE 1. Union Gas Limited advising that the current franchise will expire in January 1993 and that their legal department is currently in the process of preparing the renewal documents. EXECUTIVE COMMITTEE "....-, ! 1. Township of Malden with resolution with respect to requiring police officers to prepare a written report, upon any instance of removal of a firearm from their holster, in the presence of the public. 2. Town of Newmarket with resolution requesting the Provincial Government to refrain from implementing any initiatives impacting upon matters of local municipal concern. 3. County of Grey with resolution asking that the Provincial Govern- ment immediately impose strict guidelines on its appointed arbitrators, reflecting the same fiscal restraints it initiated on municipalities. GENERAL GOVERNMENT AND PROPERTY COMMITTEE 1. County of Prince Edward with resolution asking that the Commis- sion on Planning and Development Reform in Ontario re-evaluate their position, with respect to policy directions and the implications that they have for future municipal/local planning in ontario. 2. Union Gas Limited requesting permission to make a fifteen (15) minute presentation to Council in the New Year, and also offering to host a reception and lunch in February. 3. Elgin West District Women's Institute nominating Mrs. Rena Campbell, R. R. #2, Dutton, to the Elgin County Pioneer Museum Board. 4. Elgin East Women's Institute nominating Mrs. Marion McKenzie as their appointee to the Elgin County Pioneer Museum Board. 1747 County Council - 3 - December 10, 1992 FILEID (~ i 1. Ministry of the Environment wit~ Notice of Acceptance and Approval - Ministry of Natural Resoutces' Class EA for Small Scale Projects. . 2. Ministry of the Attorney General advising of increased adminis- . . , trat~ve costs, for f~ne payments. 3. Regional Municipality of ottawaicarleton with a copy of their Third Brief to the Sewell Commissionron Planning and Development Reform in Ontario. 4. Association of Municipalities o~ Ontario with copies of: (1) Newsbill - AMO Objects to P~ovincial Charge for Water and Sewer Administration and LaBoratory Costs. (2) News Release indicating AMo'ls opposition to Provincial Legislation on Apartments irt Houses. (3) Local Authority Services Lt~. with respect to Cellular Service Costs. (4) List of new publications. 5. Mr. S.C. Stephen, B.A., M.I.M.A.i, Regional Assessment Commis- sioner, with copy of Questions and A~swers from Municipal Ratepayers concerning the 1993 Elgin County-wid~ Reassessment. o 6. Family & Children's Services of 1st. Thomas & Elgin with Alloca- tion of Children in Care, and Financi1al Statement for October, 1992. 7. Ministry of Transportation with ;copy of Memo 92-16 advising that effective January 1st, 1993, Mr. John! Hambleton will be succeeding Mr. W. Simms, and his position will c~ange from District Municipal Engineer to Assistant District Engineer. 8. Standing Committee on Administra~ion of Justice advising of a meeting to be held November 23, 1992,' with respect to Bill 15, A Private Member's Bill for the purposel of amending the Human Rights Code to prohibit discrimination in employment against persons aged sixty-five and over. 9. Bank of Montreal with notice of ~ change in Prime Interest Rates as follows: . Effective November 18th, 1992 ~ncrease of 3/4% to 8.25% Effective November 23rd, 1992 ~ncrease of 3/4% to 9.0%. ,~.. I . 10. Minister of Municipal Affairs confirming that all municipalities will receive the 2% increase in 1993,1 for unconditional grants. , 11. Premier of ontario acknowledging I Council's support for the Regional Municipality of Peel's posit~on on salary enhancement funding exclusively to the non-profit child c~re sector. I 12. Diane Newham with appreciation of scholarship. , 13. Ministry of the Environment with information on fees charged for routine analysis of samples collected from Water and Water Pollution Systems serving municipalities. 14. Ministry of Agriculture and Food with appreciation of scholarship. Moved by Reeve Geier Seconded by Reeve Willsey THAT the disposition of the Communications mailed previously, and I those presented today, be approved aSifollows: County Roads Committee - #1 Executive Committee - #1-3 inclusive , General Government and Property Committee - #1-4 inclusive Filed - #1-14 inclusive County Council - #1-3 inclusive. - Carried. 1748 County Council - 4 - December 10, 1992 A letter was read by the Clerk from the City of st. Thomas in which a resolution was quoted, appointing an ad hoc committee to review and make recommendations on the development of a Solid Waste Management Master Plan, for Elgin and st. Thomas. (, The following persons were in attendance as previously arranged: City of st. Thomas - Mayor Steve Peters Bob Barrett, City Administrator S.H. Janes and Associates - Steve Janes Ministry of the Environment - Charlie Murray - Gary Kay Mr. Janes addressed Council and reviewed the events to date, with respect to the Green Lane Landfill closure and attempts to have it re-opened. He indicated that without municipal support, the request for a five year extension was at risk. He outlined the steps that should be taken, and indicated that a meeting is going to be held next week with the Ministry of the Environment, with regard to a master plan and hopefully the city and County can jointly attend. Council members asked various questions of Mr. Janes, Mr. Barrett and also of Mr. Murray. The delegation left at this time. The Report of the Special Committee to strike the Standing Committees for the year 1993, was presented by Reeve Mezenberg and adopted on motion of Reeve Mezenberg and Reeve Chute. (~ Executive Committee Appointments Rural Representative - Reeve Hofhuis nominated Deputy Reeve Wilson and Deputy Reeve Benner nominated Reeve Lyle. A vote by a show of hands was taken, and Deputy Reeve Wilson won the appointment. Urban Representative - Deputy Reeve Volkaert nominated Reeve Geier. There being no other nominations, Reeve Geier was declared the Urban appointment to the Executive Committee. Moved by Reeve Chute Seconded by Deputy Reeve Benner THAT the Warden and the Treasurer be authorized to borrow up to Seven Million Dollars from the Bank of Montreal, as may be required during 1993, and that a by-law be prepared. - Carried. r\ Moved by Reeve Neukamm Seconded by Deputy Reeve Spenard THAT the Treasurer be authorized to continue monthly payments to the Children's Aid Society on the basis of the 1991 approved budget, requiring a County contribution of $213,928.00, until the 1992 budget is approved by the Ministry of Community and Social Services, at which time the payments will be adjusted to reflect the amount, and will continue until the 1993 budget is established and approved by the Ministry. - Carried. Moved by Deputy Reeve Spenard Seconded by Reeve MacIntyre THAT the Treasurer be authorized to continue monthly payments to the Elgin-st. Thomas Health unit on the basis of the 1992 approved budget, requiring a County contribution of $428,874.00, until the 1993 budget is established and approved by the Ministry. - Carried. I- I 1749 County Council - 5 - December 10, 1992 Moved by Reeve Fisher Seconded by Reeve Buchanan (-""\ THAT the Treasurer be authorized to continue monthly payments to the Elgin County Pioneer Museum on the basis of the 1992 grant of $50,045.00 until the 1993 grant is established and approved by County Council. - Carried. Moved by Reeve Mezenberg Seconded by Reeve Buchanan THAT County Council appointees to the Elgin-st. Thomas Health unit Board be paid the following rates, for attending meetings of the said Board and Committee thereof, effective January 1st, 1993: (a) For attending a meeting, when the said meeting is over three (3) hours in duration - $95.00 (b) For attending a meeting, when the said meeting is three (3) hours or less in duration - $62.00 (c) In addition to the above remuneration, each member shall be paid $.30 for each kilometre necessarily travelled in attending such meetings. ( - Carried. Moved by Reeve Chute Seconded by Reeve Buchanan THAT the following be appointed as County representatives to attend any meetings between the City of st. Thomas, Township of Yarmouth and the Township of Southwold, with respect to boundary adjustments: Reeve Neukamm Reeve Hofhuis. - Carried. Moved by Deputy Reeve McPhail Seconded by Reeve Neukamm THAT the following be the County of Elgin appointees to the Elgin Tourist Association for 1993 and be paid the usual per diem and mileage rates for attending: f' I Deputy Reeve Spenard Reeve John Fisher Deputy Reeve Derrough. - Carried. Moved by Reeve Chute Seconded by Deputy Reeve Clutterbuck THAT the County appoint the following persons to an ad hoc committee to act jointly with the City of st. Thomas to review and make recom- mendations on the development of a Solid Waste Management Master Plan for the County of Elgin and City of st. Thomas: Reeve Mezenberg Reeve Lyle Reeve Millman Deputy Reeve Volkaert Warden Vandierendonck. (' - carried. 1"' 50 County Council - 6 - December 10, 1992 Moved by Deputy Reeve Wilson Seconded by Reeve MacIntyre WHEREAS the County of Elgin is concerned over the potential effect that recent Provincial planning initiatives will have on local ('\, planning issues. Specifically, the County is referring to the Interim Land Use Planning Guidelines published by the Ontario Ministry of the Environment; and the Growth and Settlement Policy Guidelines pub- lished by the Ontario Ministry of Municipal Affairs; and correspond- ence sent to Elgin County municipalities from the Elgin-st. Thomas Health Unit pertaining to Part VIII of the Environmental Protection Act (re: private sewage systems); and WHEREAS our concerns are as follows: 1) Development has historically, and is currently capable of proceed- ing in an environmentally responsible fashion on privately serviced lots of one-half acre or less in many parts of the County of Elgin; 2) The assignment of a two-acre minimum lot size is arbitrary and requires further prescription of lot dimension and shape in order to be an effective planning guideline; 3) Local municipalities cannot support a policy initiative designed to encourage municipal management and responsibility for communal sewage and water systems, due to the high costs and the difficulties 0, which typically arise in the administration of private civil matters; 4) The use of policy guideline documents often tend to eventually be enforced unilaterally as policy or regulation, rather than as they are intended as a guideline for municipalities, to assist in the evalua- tion and administration of planning and development issues. NOW THEREFORE BE IT RESOLVED THAT due to the technical complexity of the issue of private servicing, and the vast physical diversity of the County, there is certainly one viable solution or approach to this issue, namely, each application, whether it be for an individual lot, small cluster of homes, or a rural sUbdivision, be evaluated on its own merits, after the completion of appropriate geotechnical investi- gations, which are not biased by the subject guidelines; and THAT this resolution be circulated to Premier of Ontario, Minister of the Environment, Minister of Municipal Affairs, Minister of Health, Minister of Agriculture and Food, Peter North, M.P.P, Elgin-st. Thomas Health Unit, Elgin County Land Division Committee, R.O.M.A., Leaders of the Opposition Parties, and all municipalities in Ontario. ( - Carried. Moved by Deputy Reeve Wilson Seconded by Reeve MacIntyre THAT in the letter to the Municipalities and Regions in Ontario accom- panying the resolution concerning Interim Land Use Planning Guidelines and the Growth and Settlement Policy Guidelines a request be included that they forward their endorsement to the following: Premier of Ontario, Minister of the Environment, Minister of Municipal Affairs, Minister of Health, Minister of Agriculture and Food, their local M.P.P., their local Health Unit, their local Land Division Committee, R.O.M.A., and Leaders of the Opposition Parties. - Carried. Moved by Deputy Reeve Swain Seconded by Deputy Reeve Hentz THAT we do now adjourn (11:58 A.M.) to meet again on December 10th, 1992 at 1:30 P.M. - Carried. Council reconvened at 1:47 P.M. 1751 County Council - 7 - December 10, 1992 COUNTY COUNCIL (, 1. Elizabeth York and Linda Buchanan with copy of form letters and petition, with respect to the possible closure of the st. Thomas Psychiatric Hospital. 2. City of Vaughan with a resolution with respect to Surplus of Municipal Campaign Funds. 3. Mr. Gary Gowland, Manager, 9-1-1 Emergency Service, Bell Canada, offering to update Council on the Province-wide subscriber billing initiative. Moved by Reeve Chute Seconded by Deputy Reeve McPhail THAT Correspondence #2 be filed. - Carried. Moved by Reeve Millman Seconded by Reeve Geier THAT Mr. Gary Gowland of Bell Canada be invited to address the January 1993 Session re: Province-wide subscriber billing for 9-1-1. r - Carried. A letter was provided by Reeve Chute from the Mayor of the Town of Aylmer inviting Councillors to a meeting with respect to the tobacco industry. It will be held at the Tillsonburg Administration Building, on Saturday December 12, 1992, at 9:00 A.M. for approximately one and one-half hours. Five members of Council indicated that they would be attending. Moved by Deputy Reeve Hentz Seconded by Deputy Reeve Swain THAT By-Law 92-63 "To Appoint a County Roads Committee" be read a first time. - Carried. Moved by Reeve Hofhuis Seconded by Deputy Reeve Derrough THAT By-Law 92-63 be read a second time. (' - Carried. Moved by Reeve Willsey Seconded by Reeve Hofhuis THAT By-Law 92-63 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Benner Seconded by Deputy Reeve Spenard THAT we do now adjourn (2:08 P.M.) to meet again on Thursday, December 10th, 1992 at 3:30 P.M. - Carried. Council reconvened at 4:35 P.M. ROLL CALL ( All members present except: Reeve Emerson Reeve MacGinnis Reeve Brooks. 1752 County Council - 8 - December 10, 1992 Moved by Reeve Chute Seconded by Reeve Neukamm (~- THAT the following be the urban representatives to sit on a committee to formulate the Terms of Reference for a County Restructuring Study: Reeve Hofhuis Deputy Reeve Spenard. - Carried. Moved by Reeve Fisher Seconded by Reeve Buchanan THAT the following be the rural representatives to sit on a committee to formulate the Terms of Reference for a County Restructuring Study: Deputy Reeve McPhail Deputy Reeve Volkaert Reeve Millman. - Carried. Moved by Reeve Mezenberg Seconded by Deputy Reeve Benner 0, THAT a letter be forwarded to the City of st. Thomas requesting that they appoint two members to sit with the five County appointees to formulate the Terms of Reference for a County Restructuring Study. - Carried. Moved by Reeve Millman Seconded by Reeve West THAT Elgin County Council go on record as opposing any closure of the st. Thomas Psychiatric Hospital. Already the number of business clos- ures in the st. Thomas/Elgin area have created a very bleak picture for its citizens, and the possibility of any further loss of jObs and/ or dollar purchases would only add to the declining economy and would be more devastating. Copies of this resolution to be forwarded to the Minister of Health and Peter North, M.P.P. - Carried. Moved by Reeve West Seconded by Deputy Reeve Swain (. THAT letters be sent to the Ministry of Municipal Affairs and the Ministry of Revenue requesting pertinent information to phase-in assessment and a clear process to follow for our municipal clerks be addressed. Cover copy of letter be also forwarded to Peter North, M.P.P. - Carried. FIRST REPORT - COUNTY LIBRARY COMMITTEE The First Report of the County Library Committee was presented by Reeve Millman. Moved by Reeve Millman Seconded by Reeve West THAT the First Report of the County Library Committee be adopted. An amendment was - ( Moved by Reeve Neukamm Seconded by Deputy Reeve Spenard THAT Item 2 be amended by adding "subject to Personnel Policy 10.20". The amendment was voted upon and Carried. 115:l County Council - 9 - December 10, 1992 The original Report, as amended, was voted upon and Carried. SECOND REPORT - COUNTY LIBRARY COMMITTEE The Second Report of the County Library Committee was presented by (", Reeve Millman and adopted on motion of Reeve Millman and Deputy Reeve Spenard. FIRST REPORT - GENERAL GOVERNMENT AND PROPERTY COMMITTEE The First Report of the General Government and Property Committee was presented by Reeve Neukamm and adopted on motion of Reeve Neukamm and Deputy Reeve Wilson. FIRST REPORT - HOMES FOR SENIOR CITIZENS COMMITTEE The First Report of the Homes for Senior Citizens Committee was pre- sented by Reeve Chute and adopted on motion of Reeve Chute and Deputy Reeve McPhail. FIRST REPORT - SOCIAL SERVICES COMMITTEE The First Report of the Social Services Committee was presented by Reeve West and adopted on motion of Reeve West and Deputy Reeve Benner. (' FIRST REPORT - EXECUTIVE COMMITTEE The First Report of the Executive Committee was presented by Reeve Chute and adopted on motion of Reeve Chute and Reeve Geier. Moved by Reeve Mezenberg Seconded by Deputy Reeve McPhail THAT By-Law No. 92-64 "To Authorize the Warden and the Treasurer to Borrow the Sum of Seven Million Dollars" be read a first time. - Carried. Moved by Reeve Buchanan Seconded by Reeve Fisher THAT By-Law No. 92-64 be read a second time. - Carried. Moved by Reeve Fisher Seconded by Reeve Buchanan {'- ! THAT By-Law No. 92-64 be read a third time and finally passed. - Carried. Moved by Reeve Mezenberg Seconded by Deputy Reeve Swain THAT a by-law be presented to Council to authorize the establishment of a Reserve for New Equipment and/or Housing for the Roads Department. - Carried. Moved by Reeve Chute Seconded by Deputy Reeve Hentz THAT By-Law No. 92-65 "Being a By-Law to Establish a Reserve for New Equipment and/or Housing for the Roads Department" be read a first time. - Carried. (~' . Moved by Reeve Buchanan Seconded by Deputy Reeve Swain THAT By-Law No. 92-65 be read a second time. - Carried. (' 1754 County Council - 10 - December 10, 1992 Moved by Reeve Buchanan Seconded by Reeve West THAT By-Law No. 92-65 be read a third time and finally passed. - Carried. Moved by Deputy Reeve Benner Seconded by Reeve Neukamm THAT By-Law No. 92-66 "A By-Law to Confirm Proceedings of the Munici- pal Council of the Corporation of the County of Elgin at the December 8th and 10th" be read a first time. - Carried. Moved by Deputy Reeve Spenard Seconded by Reeve MacIntyre THAT By-Law No. 92-66 be read a second time. - Carried. Moved by Reeve Willsey Seconded Deputy Reeve Wilson r THAT By-Law No. 92-66 be read a third time and finally passed. I' ( - Carried. Moved by Deputy Reeve Hentz Seconded by Reeve Lyle THAT we do now adjourn (5:28 P.M.) to meet again on Tuesday, January 26th, 1993 at 10:00 A.M. - Carried. :xd'9'~J S. J. effren, Deputy Clerk.