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September 28, 1999 Minutes COUNTY COUNCIL Tuesday, September 28, 1999 The Elgin County Council met this day at the Administration Building, at 9:05 AM., in accordance with adjournment, with all members present except Councillors Habkirk and Rock, who sent their regrets. Warden VanBrenk in the Chair. Warden VanBrenk welcomed Councillor van Kasteren back to Council after his recent illness. Moved by Councillor Walters Seconded by Councillor Stewart THAT the minutes of the meeting held on September 14, 1999 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - None. Moved by Councillor Wilson Seconded by Councillor Clutterbuck THAT we do now move into Committee Of The Whole Council. - Carried. NOTICE OF MOTION Moved by Councillor Walters Seconded by Councillor McPhail That the following motion be presented for discussion: THAT the Council of the Corporation of the County of Elgin expedite the review of the speed limit and rumble strip policy specifically as it applies to the intersection of Fairview Avenue and Sparta Line. - Carried. Councillor Walters requested that Council reconsider its decision regarding the rumble strips due to the fact that the report on speed zones will not be presented for about a year. He further requested that the speed limit be reduced to 50 km at the intersection of Fairview Avenue and Sparta Line. The Manager of Engineering Services indicated that it would not be in the best interests of safety to change the speed zone for this intersection, as speed limits are not adhered to and increased enforcement by the police will work only temporarily until their presence is discontinued. Councillors noted the rumble strip noise is annoying and suggested that the depth of the strips could be reduced, and perhaps the decibel level at the site could be investigated. The Manager of Engineering Services reported that staff are investigating a type of audible warning signal for urban areas that will be less disruptive and are experimenting to determine how to reduce noise levels. Moved by Councillor van Kasteren Seconded by Councillor Wilson THAT the Manager of Engineering Services be directed to experiment with noise dampening material to mitigate the effects of sound amplification on rumble strips at the intersection of Fairview Avenue and Sparta Line - Carried. County Council 2 September 28, 1999 PETITIONS AND DELEGATIONS Mr. Ross Whalls attended from the Port Stanley Community Policing Committee at 9:20 AM., to request an all way stop be erected at the intersection of Warren Street and Carlow Road. Speeders are a great concern, due to the location of the school and arena, and farm vehicles and trucks entering and exiting the grain elevators in the area. Mr. Whalls noted that the Committee's request had been turned down in the past, but felt that the heavy usage and poor visibility caused by trucks parked in ends of driveways warrants four way stops at this intersection. Council consensus was that four way stops could be tried at this intersection as a pilot project. Moved by Councillor Wilson Seconded by Councillor Walters THAT given the specific traffic patterns and geometric design of the intersection of Carlow Road and Warren Street, an exception to the policy be made and a four way stop be erected at the intersection, and that it be reviewed in six months' time. - Carried Unanimously. Moved by Councillor Walters Seconded by Councillor Clutterbuck THAT the report from the Manager of Engineering Services entitled Traffic Study at the Intersection of Warren Street and Carlow Road in Port Stanley be received and filed. - Carried. Warden VanBrenk thanked the delegation for their presentation and Mr. Whalls left at 9:42 AM. Mr. Peter North attended at 9:43 AM. to update Council on the activities of the Office of Community Sports and Recreation Development. Mr. North noted that if the County considered bidding on winter or summer games, to contact his office for details. One of the issues municipalities face with recreational programs, is that there is no Provincial capital assistance available, which makes it very difficult to provide good opportunities for citizens. He requested that Councillors talk with their recreation personnel and advise him of the challenges their municipalities face in regard to recreation programs. Warden VanBrenk noted that the County is not involved with recreation activities and indicated that Councillors would consider his comments. Warden VanBrenk thanked the delegation for attending and Mr. North left at 10:03 AM. Council took a short break and reconvened at 10: 18 AM. DRAINAGE CLASSIFICATION UPDATE The following were in attendance: Department of Fisheries and Oceans - Pierre Pacquette, Communications; Christine Stoneman, Biologist; Laud Matos, Biologist; Byril Kurtz, Enforcement Chief, Province of Ontario. Ontario Ministry of Agriculture, Food and Rural Affairs - Syd Vanderveen, Drainage Co- Ordinator. Conservation Authorities - Kim Smale, Catfish Creek; Christine Depuydt, Catfish Creek; Jeff Brick, Upper Thames River, Co-Chair Drain Classification Committee; Val Welsh, Lower Thames Valley; Bill Baskerville, Long Point Region; Jim McCoomb, Kettle Creek; Crystal Ethier, Kettle Creek; Bryan Hall, Kettle Creek. Warden VanBrenk welcomed the delegation and Mr. Bryan Hall introduced those in attendance. Mr. Hall reviewed the recommendation in the report from the Chief Administrative Officer, and said the group was in agreement with parts of it. Mr. Hall County Council 3 September 28, 1999 handed out a letter from the Township of North Dorchester agreeing with the classifications assigned to their affected municipal drains, as well as an outline of Conservation Authorities' involvement with the drain classification project. Representatives from each of the agencies spoke regarding the issues. The group emphasized that their role is to facilitate and streamline the process and are concerned only with drains affected by the draft guidelines, and that there is flexibility in the document according to the circumstance. The Chief Administrative Officer noted that this flexibility is not written into the guidelines and once a draft document has been adopted, it usually becomes law. Councillors were very concerned that although consultation meetings had been held, they had not been forwarded the document and could not, therefore, comment on it. Representatives of the Department of Fisheries and Oceans indicated that since all parties had not been circulated, the deadline for comments of October 31 would be extended, and a letter forwarded to each municipality advising of the extension. Moved by Councillor McPhail Seconded by Councillor Wilson GIVEN the assurances from representatives of the Department of Fisheries and Oceans, that the consultation process will be extended until all classifications have been completed; THAT Mr. Paul Courey be instructed to prepare a response to the Draft Agricultural Drainage Maintenance Guidelines on behalf of the County of Elgin which would include but not be limited to the following amendments: THAT artificially constructed drains not be subject to regulation/guidelines; THAT municipal drainage superintendents be empowered in the guidelines to decide application of the guidelines according to local circumstances; and, THAT the guidelines be amended to state that least-cost or no cost mitigation measures be applied wherever possible. - Carried Unanimously. Warden VanBrenk thanked Mr. Hall and the members of the delegation for attending and they left at 11 :55 AM. STAFF REPORTS County Woodlot Harvest StrateQY - EIQin County Tree Commissioner The Tree Commissioner indicated that plantation harvest experts are well respected throughout the logging community. Their presence on site to keep an eye on the logging of the woodlot would be beneficial to ensure the County derives all revenue from the operation and to act as arbitrators for disputes. Moved by Councillor Wilson Seconded by Councillor van Kasteren THAT the Council of the Corporation of the County of Elgin approve the disbursement of $770.40 for the retention of plantation harvest experts for the proposed winter thinning of the County Woodlot; and, THAT the costs be recovered from the income generated from the harvesting. - Carried. County Council 4 September 28, 1999 Ontario Bethel Park Bible Camp Society - EIQin County Tree Commissioner This request for a Minor Exception to the Tree By-Law was originally heard on October 27, 1998 and Council had placed conditions on the potential clearing. These conditions have now all been met and the clearing can proceed. Moved by Councillor McPhail Seconded by Councillor Walters THAT the Council for the County of Elgin approve the application for Minor Exception, as submitted September 14, 1999, from Ontario Bethel Park Bible Camp Society, Lot 4, Concession 13, Municipality of West Elgin, to clear 3 acres of trees to provide a play area for soccer and baseball. - Carried. Warden VanBrenk asked the Director of Human Resources to introduce Paul Vandenberg, Assistant to the Director, welcomed him to the County, and invited him to lunch. Moved by Councillor Walters Seconded by Councillor McPhail THAT Council recessed at 12:06 P.M. - Carried. Council reconvened at 1 :09 P.M. COUNCIL AND STAFF REPORTS Sf. Thomas-EIQin General Hospital - Warden Van Brenk Warden VanBrenk advised that a four-member committee has been struck to bring recommendations forward to help alleviate the long waits for emergency treatment and the extreme shortage of doctors. Councillor McPhail noted that Mr. Nicks, Administrator for the Elgin-St. Thomas Health Unit, has some expertise in that process and the committee may want to ask for his assistance. Moved by Councillor Walters Seconded by Councillor Stewart THAT the report of the St. Thomas-Elgin General Hospital be received and filed. - Carried. Thames Valley District Health Council - Councillor Habkirk Councillor Habkirk was not in attendance to present the report. Moved by Councillor Stewart Seconded by Councillor McPhail THAT the report of the Thames Valley District Health Council be received and filed. - Carried. Temporary StoraQe for the Archives of Alma ColleQe - ManaQer of Library Services Ms. Bishop was on vacation, and the Chief Administrative Officer presented the report on her behalf. County Council 5 September 28, 1999 Moved by Councillor Clutterbuck Seconded by Councillor Walters THAT staff be directed to investigate the possibility of temporary storage of the Archives of Alma College until a permanent site is selected according to the following conditions: Temporary maximum storage shall be for a 1 year term from date of storage; All materials must be removed from the building on or before the 1 year term expires; The Alumnae shall be solely responsible for transporting all materials to and from the building; The County shall not be liable for any damages to the collection; The County will supply the Alumnae with 1 key to the storage area. - Carried. Community Millennium Events - Director of Homes and Senior Services Moved by Councillor Wilson Seconded by Councillor van Kasteren THAT in observance of the Year 2000 Millennium, the Elgin Manor House of Industry stone dated 1875, along with commemorative plaques currently housed at Elgin Manor, be incorporated into a heritage wall in the new Elgin Manor facility to celebrate and preserve the heritage of Elgin Manor. - Carried. Councillor McPhail asked the Director of Homes and Seniors Services if there was unused funding available from the Millennium Events that could be channelled to the Archives project. The Director will investigate funding sources and report to Council. CaterinQ Service Provided by Homes' Staff - Director of Homes and Senior Services Restructuring within the Homes has decreased staff and time commitments are such that staff are not available to provide catering for Council meals. Moved by Councillor Clutterbuck Seconded by Councillor McPhail THAT the two retiring Food Service Supervisors from the Homes receive remuneration in the amount of $40.00 each from the County for providing luncheons to Council; and, THAT the raw food costs be assumed by the Homes; and, THAT a luncheon pricing structure be developed to cover the raw food costs and preparationlstaff costs for other groups accessing the services. - Carried. 1999/2000 Community Support Services FundinQ ReQuest - Director of Homes and Seniors Services Moved by Councillor Walters Seconded by Councillor van Kasteren THAT the Warden, Treasurer, and Director of Homes for Seniors Services be authorized to sign the Community Support Services Funding Request for the Ministry of Health. - Carried. County Council 6 September 28, 1999 Second Quarter Financial Report on Maintenance by Lower-Tiers - ManaQer of EnQineerinQ Services Moved by Councillor Stewart Seconded by Councillor van Kasteren THAT the report from the Manager of Engineering Services entitled Second Quarter Financial Report on Maintenance by Lower-Tiers be received and filed. - Carried. Second Quarter Written Report on Maintenance by Lower-Tiers - ManaQer of EnQineerinQ Services Moved by Councillor McPhail Seconded by Councillor Walters THAT the report from the Manager of Engineering Services entitled Second Quarter Written Report on Maintenance by Lower-Tiers be received and filed. - Carried. Updated OverweiQht/Oversize MovinQ Permit - ManaQer of EnQineerinQ Services Councillors questioned if there is an annual permit available for personslcompanies who frequently move oversize loads or farm machinery. The Manager of Engineering Services noted this has not been done in the past. Moved by Councillor Walters Seconded by Councillor Wilson THAT the report from the Manager of Engineering Services entitled Updated Overweight! Oversize Permit be referred back to staff to develop a policy and fee structure for annual permits. - Carried. Contract for Government Drain #1 Replacement - ManaQer of EnQineerinQ Services Moved by Councillor Walters Seconded by Councillor Clutterbuck THAT the report from the Manager of Engineering Services entitled Contract for Government Drain #1 Replacement be received and filed. - Carried. Annual AveraQe Daily Traffic Counts - The ManaQer of EnQineerinQ Services The Manager of Engineering Services was directed to make copies of this report available to lower-tier road superintendents. Moved by Councillor van Kasteren Seconded by Councillor Stewart THAT the report from the Manager of Engineering Services entitled Annual Average Daily Traffic Counts be received and filed. - Carried. County Council 7 September 28, 1999 DesiQnatinQ ThrouQh HiQhways - ManaQer of EnQineerinQ Services The Manager of Engineering Services noted that an amendment would be made to the schedule to reflect the resolution passed this morning in regard to Carlow Road and Warren Street. Councillor Wilson requested that Avon Line be amended to Avon Drive in the schedule. Moved by Councillor Walters Seconded by Councillor McPhail THAT the schedule designating Through Highways in the County of Elgin, as amended, be adopted; and THAT By-Law No. 87-1 and all amending by-laws thereto be repealed; and THAT the necessary by-law be prepared. - Carried. Vehicle WeiQht Restrictions Over County BridQes - ManaQer of EnQineerinQ Services Moved by Councillor van Kasteren Seconded by Councillor Wilson THAT no vehicle or any class thereof, whether empty or loaded, shall be operated over any bridge designated in Schedules #1 and #2, with a weight in excess of the weight limit prescribed in the schedule for such bridge; and, THAT the necessary by-law be prepared to be effective until November 14,2001, but not until signs indicating the weight permitted have been posted; and, THAT By-Law No. 97-21 be repealed. - Carried. PrintinQ of 1999 County ProceedinQs - Deputy Clerk Council requested staff to find out if surrounding Counties still wish to receive the Proceedings and reviewed the list for next year. Moved by Councillor Walters Seconded by Councillor Stewart THAT we accept the quotation from Aylmer Express Ltd. in the amount of $3.20 per printed page plus GST (lowest quote), for printing 75 copies of the 1999 County Proceedings. - Carried. 1998 Max Tax - Chief Administrative Officer The Director of Financial Services was on vacation, and the Chief Administrative Officer presented the report on her behalf. Moved by Councillor Stewart Seconded by Councillor Wilson THAT the report from the Director of Financial Services entitled 1998 Max Tax be received and filed. - Carried. County Council 8 September 28, 1999 PolicinQ Costs - Chief Administrative Officer The O.P.P. requires that Elgin's lower-tier municipalities pass, by resolution, their authorization for the County to request costing for police services. Councillors were concerned that if we leave the exclusion of the Town of Aylmer in the resolution, would this be construed that Aylmer did not have a chance to receive costing. The Chief Administrative Officer noted that the resolution would be circulated to all municipalities and the Town of Aylmer can opt to be included if they wish. Moved by Councillor van Kasteren Seconded by Councillor Wilson THAT the Council of the Corporation of the County of Elgin respectfully requests its constituent municipalities to pass a resolution accepting in principle a costing proposal for contract policing on a county-wide basis, excluding the Town of Aylmer, from the Ontario Provincial Police; and, THAT all resolutions contrary to this be rescinded. - Carried. ServicinQ the New EIQin Manor - Chief Administrative Officer Moved by Councillor Clutterbuck Seconded by Councillor Stewart THAT the report from the Chief Administrative Officer entitled Servicing the New Elgin Manor be referred to the In-Camera portion of today's meeting. - Carried. Short Term Disability Benefit Renewal- Director of Human Resources Moved by Councillor McPhail Seconded by Councillor van Kasteren THAT the rate structure contained in the report on Short Term Disability Benefit Renewal, as recommended by Buffet Taylor, be adopted. - Carried. Green Lane Community Trust Fund - Chief Administrative Officer One representative to this Committee must be jointly appointed by County and City Councils. Moved by Councillor McPhail Seconded by Councillor Stewart THAT Alderman P. Ostojic be confirmed as the County of Elgin's nominee to the Green Lane Community Trust Fund and the City of St. Thomas be so advised. - Carried. CORRESPONDENCE Items for Consideration 1. Peggy Cramp, C.AO., Township of Hamilton, concerning escalating gasoline prices. 2. K.G. Sloan, AdministratorlClerk, Municipality of Central Elgin, concerning the display of the Central Elgin Coat of Arms in Council Chambers. County Council 9 September 28, 1999 3. Aline Parent, Deputy Clerk, Town of Hawkesbury, requesting amendments to the Municipal Act to allow for tax rebates for new industry in the province. 4. Molly McDowall, Town of Saugeen Shores, concerning the need for regulations and controls to monitor the impact of intensive livestock operations on the environment. 5. Mary-Jo Aspden, Treasurer, Town of Aylmer, and Susan Wilson, Treasurer, Township of Malahide, concerning deferred instalment due dates for the final 1999 tax bills. 6. Honourable J.S. Gilchrist, Ministry of Municipal Affairs and Housing, acknowledging that Ms. Eva Tippel is no longer able to serve on the Elgin and St. Thomas Housing Authority Board and requesting nominations for the position. 7. Michael Power, President, Association of Municipalities of Ontario, re: AMO's Model Natural Gas Franchise Agreement & the Gas Franchise Defense Fund. 8. Janet Lunn, Chief Administrative OfficerlClerk, Township of Severn, with a resolution requesting the Province to reinstate funding for water and sewer infrastructure works. 9. Laura Moy, Deputy Clerk, Town of Tecumseh, with a resolution concerning the need for road improvements to the Windsor-London corridor of the 401. 10. Kettle Creek Conservation Authority, with nomination form for the Conservation Stewardship Award. Moved by Councillor McPhail Seconded by Councillor Clutterbuck THAT Correspondence Item #1 be received and filed. - Carried. The following recommendation was adopted respecting Correspondence Item #2: Councillors Walters advised that the Municipality of Central Elgin has commissioned a a Coat of Arms and would like to display it in the Council Chambers. Moved by Councillor van Kasteren Seconded by Councillor Wilson THAT the Municipality of Central Elgin be authorized to display their Coat of Arms in the Council Chambers during Council meetings held by their municipality; and further, THAT the Coat of Arms be removed upon adjournment of said meetings. - Carried Unanimously. Moved by Councillor Walters Seconded by Councillor Wilson THAT staff investigate the cost of acquiring an official Coat of Arms for the County of Elgin. - Carried Unanimously. Moved by Councillor Clutterbuck Seconded by Councillor Stewart THAT Correspondence Item #3 be received and filed. - Carried. County Council 10 September 28, 1999 The following recommendation was adopted respecting Correspondence Item #4: Councillor McPhail noted this is an important issue and if any municipalities do not have a nutrient management plan, they should develop one. If Council wished, he could invite a person knowledgeable on the subject to a future Council meeting. Council consensus was that Councillor McPhail invite the delegation to attend a future Council meeting. Moved by Councillor McPhail Seconded by Councillor Wilson THAT the Corporation of the County of Elgin supports the resolution from the Town of Saugeen Shores requesting the Ministry of Municipal Affairs and Housing, the Ministry of the Environment and the Minister of Agriculture, Food and Rural Affairs, to put in place nutrient management regulations to monitor and enforce intensive livestock operations which involve environmental concerns. - Carried Unanimously. Moved by Councillor Walters Seconded by Councillor Stewart THAT Correspondence Item #5 be received and filed. - Carried. The following recommendation was adopted respecting Correspondence Item #6: Moved by Councillor Wilson Seconded by Councillor Stewart THAT Correspondence Item #6 be referred to the next Council meeting. - Carried. The following recommendation was adopted respecting Correspondence Item #7: Moved by Councillor McPhail Seconded by Councillor Wilson THAT Correspondence #7 be referred to stafffor a report to Council. - Carried. The following recommendation was adopted respecting Correspondence Item #8: Moved by Councillor Walters Seconded by Councillor Clutterbuck THAT the Corporation of the County of Elgin supports the resolution from the Township of Severn petitioning the Ministry of Environment to reinstate appropriate levels of funding for water and sewer infrastructure to ensure safe water and adequate sewage treatment. - Carried Unanimously. The following recommendation was adopted respecting Correspondence Item #9: Moved by Councillor van Kasteren Seconded by Councillor Walters THAT the Corporation of the County of Elgin supports the resolution from the Town of Tecumseh petitioning the Federal and Provincial Governments to adopt the C.AA report recommending road improvements to the Windsor-London corridor of the 401 Highway. - Carried. County Council 11 September 28, 1999 Moved by Councillor Walters Seconded by Councillor Wilson THAT Correspondence Item #10 received and filed. - Carried. Items for Information - (Consent AQenda) 1. Gail Ure, Regional Director, Ministry of Health, with approval for the County to pursue the preferred site for the new Elgin Manor building. 2. K. G. Sloan, AdministratorlClerk, concerning the July 31, 1999 school board remittance to the Minister of Finance. 3. Rita DeWild, Clerk, Municipality of West Elgin and Danial Dale, Director of Planning and Municipal Services, Town of Aylmer, requesting the services of the County Health and Safety Co-Ordinator for WHMIS Training. 4. D.V. Gillman, A1Director Ontario Environmental Management, Fisheries and Oceans, concerning the Federal Fisheries Act and the impact on municipal and agricultural drains. 5. J.L. Oliver, General Manager, Long Point Region Conservation Authority, outlining the Authority's position on the drain classification project through the DFO. 6. Seniors' Issues Today - Newsletter. 7. City of St. Thomas & Municipality of Central Elgin, Regional Commercial Systems Study- "Project Launch" for an economic development study. 8. Honourable J.S. Gilchrist, Ministry of Municipal Affairs and Housing, regarding the extension of the school board remittance to August 31, 1999. 9. Toby Barrett, MPP, Haldimand-Norfolk-Brant, acknowledging Council's resolution to the Minister of Finance with regard to school board remittances. 10. Honourable Michael D. Harris, Premier of Ontario; - 1) acknowledging Council's resolution supporting the County of Essex's call for long-term national strategy on municipal infrastructure renewal; - 2) Town of Aurora's resolution concerning the cost of residential development; - 3) Town of Gananoque's resolution recommending the teaching of the "Golden Rule". 11. Gar Knutson, M.P. Elgin-Middlesex-London, Parliamentary Secretary to the Prime Minister, regarding Council's resolution concerning an infrastructure program and for the return of the teaching and displaying of the "golden rule' in the schools. 12. Warden Dave Shearer, Chair, Western Ontario Wardens' Association, endorsing Council's resolution to defer payment of the commercial and industrial portion of the school tax. 13. K. G. Sloan, AdministratorlClerk, Municipality of Central Elgin, regarding a flashing signal light at Ron McNeil Line and Wellington Road. 14. Michael Power, AMO President, with copy of correspondence to the Ministry of Health concerning; - 1) provincial funding obligations for the delivery of public health services; - 2) requesting support for the necessary changes in legislation to allow for shared MOH services and municipal government management of boards of health. 15. Brian Huis, Parks Planning Specialist, Ontario Parks, with a copy of the Port Bruce Provincial Park Interim Management Statement. 16. Ontario Time Ship 2000 - Major Millennium Exhibition - News Release. County Council 12 September 28, 1999 17. Pat Vanini, Director of Policy and Government Relations, Association of Municipalities of Ontario, regarding the drainage issue. 18. Municipality of West Elgin; - 1) concerning funding by the Province to OMAFRA for drainage maintenance programs; - 2) the continued support by the Province for administration of the Drain Act and funding for Tile Drainage Act loans. 19. AMO Member Communication ALERT; - 1) AMO Obtains Extension to Education Payment Due Date; - 2) AMO Requests Further Extension for Education Payments; - 3) AMO Achieves Flexibility on Ambulance Extension; - 4) AMO Successful in Proposing Changes to Ontario's Drive Clean Program. 20. Honourable Chris Stockwell, Minister of Labour, responding to Council's resolution concerning "Fairness is a Two-Way Street Act (Construction Labour Mobility)". 21. K Eitel for Michael Carroll, Acting Administrator, Elgin-St. Thomas Health Unit, regarding County funding of the Elgin-St. Thomas Health Unit. 22. J.L. Oliver, General Manager, Long Point Region Conservation Authority, with a resolution regarding the agricultural drainage issue. 23. Ministry of Municipal Affairs and Housing - News Release, Gilchrist Acts to Protect Taxpayers: Fewer Municipal Politicians, Improved Local Government. 24. Steve Peters, M.P.P., Elgin-Middlesex-London, introducing Provincial programs to commemorate the millennium Ontario 2000 - "Three Century Club and Main Street Ontario" . 25. Honourable Tony Clement, Ministry of the Environment, concerning Council's support of the resolution from the Township of Tyendinaga concerning implementation of a deposit-return system. 26. John Maddox, Regional Manager, Municipal Services Office, Ministry of Municipal Affairs and Housing, with registration forms for the MMA 1999 Annual Municipal Conference on November 26, 1999 and Municipal Finance Workshop on November 25, 1999 and notice of Kent Murray's retirement. 27. Claude Guillemette, Chair, ROMA and P. Jeffrey Seaton, President, OGRA, with an update on Combined Conferences in February, 2000, at the Royal York. 28. 1) Road Tour Western Half of Elgin County, Minutes to August 3, 1999 2) Road Tour Eastern Half of Elgin County, Minutes to September 2, 1999 29. John Martyn, President, Elgin-St. Thomas Archives Association, regarding the Archives Association Meeting on September 28. 30. Gundy Goutouski, with a letter of resignation as member of the Elgin County Pioneer Museum Board. 31. C.D. Macinnes, Co-Ordinator, Rabies Research, Ministry of Natural Resources, regarding aerial baiting for Arctic fox rabies. 32. KG. Sloan, AdministratorlClerk, Municipality of Central Elgin, with copy of correspondence regarding September 30 payment of taxes to the Upper Tier and the School Boards. 33. Raven & Company, Corporation of the County of Elgin Consolidated Financial Report, Year Ended December 31, 1998. 34. AMO News Release - Health Care Professional Crisis Needs Action Now: AMO. County Council 13 September 28, 1999 Councillor Wilson noted that Correspondence #21 indicates that Provincial funding for Health Units is 50% and emphasized that it is 50% of 1997 funding. Council consensus was to refer this letter to the Health Unit for advice on how best to proceed. Moved by Councillor Walters Seconded by Councillor van Kasteren THAT Correspondence Items #1-20 and 22-34 be received and filed. - Carried. OTHER BUSINESS StatementsllnQuiries By Members Warden VanBrenk attended a Cabinet in Session Reception and spoke with the Ministers in attendance about issues of County concern. He also had attended the recent Plowing Match and had participated in the Warden's plowing contest. The Deputy Clerk advised Councillors that if they wished to invite guests to the Warden's Banquet, tickets are available for $15.00 each. The response date is October 29, 1999. Councillor van Kasteren thanked Council and staff for flowers sent to him during his recent illness. Notice of Motion - None. Matters of UrQency - None. Council took a short break at 2:34 P.M. and reconvened at 2:49 P.M. Councillor McPhail noted that the Trillium Fund, which provides funding towards municipal recreational projects, sets standards so high it cannot be reached and service clubs are becoming apprehensive about getting involved in fundraising for a project and being turned down. Recreational Facilities - deferred from the morning discussion with Mr. Peter North. Moved by Councillor Wilson Seconded by Councillor McPhail THAT given the tremendous need and interest in pursuing new and upgraded recreational facilities thought the Province and the limited municipal funding available, the Minister of Finance of Ontario be encouraged to introduce and provide a capital assistance program to improve recreational opportunities throughout Ontario communities. - Carried Unanimously. Moved by Councillor Clutterbuck Seconded by Councillor Stewart THAT we do now proceed In-Camera to discuss personnel and property matters. - Carried. Warden VanBrenk asked Councillor McPhail to Chair the In-Camera portion of the meeting. The Chief Administrative Officer was excused from Council Chambers at 4:20 P.M. County Council 14 September 28, 1999 Moved by Councillor Clutterbuck Seconded by Councillor Walters THAT we do now rise and report. - Carried. Moved by Councillor van Kasteren Seconded by Councillor McPhail THAT after analyzing the Requests for Proposals for CustodiallCleaning Services for the County of Elgin Administration Building, and after comparing these proposals to current cleaning costs using County forces, the County of Elgin contract the custodiallcleaning requirements to Double M&M (1995) Incorporated for the annual sum of $49,088.93; and, THAT this proposal be for a period of three years. - Carried. Moved by Councillor Walters Seconded by Councillor Stewart THAT the Corporation of the County of Elgin inform Transport Canada of its interest in and willingness to explore the future of the Port Stanley Harbour with all affected parties; and, THAT, since the economic impact of the harbour affects industry and business on a regional or county-wide basis, the County of Elgin agrees to retain Dillon Consulting Limited to develop a Municipal Action Plan and Strategy for the Port Stanley Harbour to be funded by the County within prescribed limits; and, THAT the Port Stanley Harbour Divestiture Committee be invited to advise County Council on matters affecting these discussions at appropriate junctures. - Carried Unanimously. Moved by Councillor Wilson Seconded by Councillor Clutterbuck THAT we adopt the recommendations of Committee Of Whole Council. - Carried. BY-LAWS Moved by Councillor van Kasteren Seconded by Councillor Walters THAT By-Law No. 99-32 "Being a By-Law to Restrict the Weight of Vehicles Passing Over Bridges" be read a first and second time. - Carried. Moved by Councillor McPhail Seconded by Councillor Clutterbuck THAT By-Law No. 99-32 be read a third time and finally passed. - Carried. County Council 15 September 28, 1999 Moved by Councillor Walters Seconded by Councillor Stewart THAT By-Law No. 99-33 "Being a By-Law to Designate Through Highways", as amended, be read a first and second time. - Carried. Moved by Councillor Wilson Seconded by Councillor Walters THAT By-Law No. 99-33, as amended, be read a third time and finally passed. - Carried. Moved by Councillor McPhail Seconded by Councillor Wilson THAT By-Law No. 99-34 "Being a By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the September 28, 1999 Meeting" be read a first and second time. - Carried. Moved by Councillor Clutterbuck Seconded by Councillor van Kasteren THAT By-Law No. 99-34 be read a third time and finally passed. - Carried. Moved by Councillor Walters Seconded by Councillor Stewart THAT we do now adjourn at 4:48 P.M. to meet again on October 19,1999 at 9:00 AM. - Carried. Mark G. McDonald, Chief Administrative Officer. Rien VanBrenk, Warden.