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April 11, 2000 Minutes COUNTY COUNCIL Tuesday, April 11 ,2000 The Elgin County Council met this day at the Administration Building, 450 Sunset Drive, S1. Thomas at 9:07 AM., in accordance with adjournment, with all members in attendance except Councillors van Kasteren and Wilson. Warden McPhail in the Chair. Warden McPhail welcomed Councillor Clutterbuck back to Council. Moved by Councillor Walters Seconded by Councillor Habkirk THAT the minutes of the meeting held on March 28, 2000 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - None. PRESENTATIONS Warden McPhail and Councillor Habkirk presented a certificate to Marilyn Wright, in recognition of her retirement after more than 19 years of service to the County at Terrace Lodge. Moved by Councillor Stewart Seconded by Councillor Clutterbuck THAT we do now move into Committee of the Whole Council. - Carried. CORRESPONDENCE Items for Consideration 1. Walter Taylor, Clerk, Township of Uxbridge, with a resolution concerning the safety aspect of the building of the Canadian Neutron Facility at Chalk River Nuclear Labs. 2. Dutton & Dunwich Chamber of Commerce, with a membership form for the Year 2000. 3. The Honourable Helen Johns, Minister of Citizenship, Culture and Recreation, inviting Council to participate in the '2000 Syl Apps Awards of Excellence' program, recognizing and honouring the youth of the province for their participation in athletics, community service and leadership. The following recommendation was adopted respecting Correspondence Item #1. Moved by Councillor Rock Seconded by Councillor Stewart THAT the Corporation of the County of Elgin supports the resolution from the Township of Uxbridge requesting that users of the proposed Canadian Neutron Facility at Chalk River Nuclear Labs pay for the construction and operation costs of the facility; and, THAT zero radiation emissions during the operation of the facility be required; and, THAT a full containment system in the event of a nuclear reactor accident be required. - Carried. County Council 2 April 11 , 2000 The following recommendation was adopted respecting Correspondence Item #2. Moved by Councillor VanBrenk Seconded by Councillor Rock THAT the Corporation of the County of Elgin take out membership for the year 2000 with the Dutton/Dunwich Chamber of Commerce in the amount of $40.00. - Carried. Moved by Councillor Habkirk Seconded by Councillor Rock THAT Correspondence Item #3 be received and filed. - Carried. Items for Information - (Consent AQenda) 1. Robert A Richards, President & Chief Administrative Officer, Ontario Property Assessment Corporation, concerning the OPAC-OPSEU ongoing negotiations. 2. AMO Member Communication 1) Land Ambulance Implementation Update 2) AMO's Honour Roll 3) Results of the AMO Board of Directors Meeting 4) Municipalities Continue to Look for Stability and Predictability in LSR/CRF 5) AMO and MFOA Announce New Way of Doing Business 3. Ken Bee, Chairman, Ontario Soybean Growers, copy of correspondence to the Ministry of Transportation concerning the dredging of Port Stanley Harbour. 4. Steve Peters, M.P.P., Elgin-Middlesex-London: 1) copy of correspondence to the Minister of Transportation re: closure of S1. Thomas Driver Examination Centre; 2) copy of correspondence to the Minister of Health and Long Term Care concerning the funding of the S1. Thomas-Elgin General Hospital; 3) correspondence to the Warden and Council in response to the OMAFRA closures and reconfirming the Liberal Party's commitment to farming programs; 4) copy of correspondence concerning the 'Fewer Municipal Politicians Act, 1999. (ATTACHED) 5. Greg Grondin, Chair, S1. Thomas Public Library Board, with City Library Board resolutions concerning the non-funding of the City Library by the County. 6. The Honourable Ernie Eves, Minister of Finance and The Honourable Tony Clement, Minister of Municipal Affairs and Housing, with an update on the Community Reinvestment Fund (CRF). 7. The Honourable Tony Clement, Minister of Municipal Affairs and Housing, advising that the 'Capital Budgeting Handbook' is now available and training sessions sponsored by AMCTO and MFOA will be available in the spring. The following recommendation was adopted respecting Correspondence Item #3. Moved by Councillor VanBrenk Seconded by Councillor Walters THAT the Corporation of the County of Elgin forward a letter to the Ontario Soybean Growers regarding the County's efforts with the Department of Transport to facilitate dredging of the Port Stanley Harbour. - Carried. County Council 3 April 11 , 2000 Moved by Councillor Clutterbuck Seconded by Councillor Walters THAT Correspondence Items #1-2 and 4-7 be received and filed. - Carried. OTHER BUSINESS Statements/InQuiries Bv Members - None. Notice of Motion - None. Matters of UrQencv - None. Moved by Councillor Stewart Seconded by Councillor Habkirk THAT we do now proceed In-Camera to discuss property matters. - Carried. Council took a break at 10:03 AM. and reconvened at 10:23 AM. STAFF DIRECTION The Director of Engineering Services was directed to have test holes drilled at the erosion site on County Road #42 in the Township of Bayham, and report the results, as well as short term and long terms recommendations, to the next Council meeting. Moved by Councillor Walters Seconded by Councillor Stewart THAT we do now rise and report. - Carried. Moved by Councillor VanBrenk Seconded by Councillor Clutterbuck THAT the contract for ambulance services be approved and the current operators be requested to submit a bid on the three-year agreement. - Carried. Moved by Councillor Walters Seconded by Councillor Stewart THAT the confidential municipal action plan and strategy for Port Stanley dated February 2,2000 from Dillon Consulting Limited, be adopted as revised in the financial considerations section; and, THAT Dillon Consulting be retained to carry out the negotiations and fulfill the action plan contained in the revised strategy, subject to approval of a final budget; and, THAT Dillon Consulting be retained to develop a communication strategy to manage the flow of information emanating from the negotiations; and, THAT, in conjunction with County Council, Dillon Consulting help develop a political action strategy to help expedite negotiations in a timely manner, if required; and further, County Council 4 April 11 , 2000 THAT the Warden, Chief Administrative Officer, Councillor Walters and the Central Elgin Co-ordinator of Planning, be actively involved in all negotiations relative to the action plan and negotiation strategy, and provide regular updates to County Council. - Carried. Moved by Councillor VanBrenk Seconded by Councillor Habkirk THAT the Warden and the Chief Administrative Officer be authorized to sign a Lease Agreement with Mervin Riddell for Rooms #225 and #227 in the County Administration Building for a one-year term at the rate of $13.00 per square foot; and THAT the lease be extended, if agreed to by both parties, for a term of not less than two years; and further, THAT the Elgin Federation of Agriculture be relocated to Room #228. - Carried. Moved by Councillor Rock Seconded by Councillor Stewart THAT we adopt the recommendations of the Committee of the Whole Council. - Carried. BY-LAWS Moved by Councillor Rock Seconded by Councillor VanBrenk THAT By-Law No. 00-08 "A By-Law to Confirm the Proceedings of the Municipal Council of the Corporation of the County of Elgin at the April 11 , 2000 Meeting" be read a first and second time. - Carried. Moved by Councillor Clutterbuck Seconded by Councillor Habkirk THAT By-Law No. 00-08 be read a third time and finally passed. - Carried. Moved by Councillor Walters Seconded by Councillor Stewart THAT we do now adjourn at 11 :51 AM. to meet again on April 25,2000 at 9:00 AM. - Carried. Mark G. McDonald, Chief Administrative Officer. Duncan J. McPhail, Warden.