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July 24, 2001 Minutes COUNTY OF ELGIN Tuesday, July 24, 2001 The Elgin County Council met this day at the Administration Building, at 9:06 A M. in accordance with adjournment, with all members in attendance except Councillors Habkirk (arrived later) and Stewart. Warden McPhail in the Chair. Moved by Councillor Mcintyre Seconded by Councillor VanBrenk THAT the minutes of the meeting held on June 26,2001 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF- None. PRESENTATION Warden McPhail presented a certificate and gifts to Rose Laemers in recognition of her retirement from the County of Elgin after 24 years of service. Moved by Councillor VanBrenk Seconded by Councillor Crevits THAT we do now move into Committee Of The Whole Council. - Carried. COUNCIL AND STAFF REPORTS TillsonburQ District Memorial Hospital Report - Mr. Ron Bradfield Mr. Ron Bradfield attended at 9:11 AM. and presented the annual report on activities of the Tillsonburg District Memorial Hospital. Mr. Bradfield commented that the hospital continues to operate in the black. Warden McPhail thanked Mr. Bradfield for continuing to serve on the Hospital Board on behalf of the County of Elgin. Mr. Bradfield left at 9: 16 AM. Moved by Councillor Wilson Seconded by Councillor Faulds THAT the annual report of the Tillsonburg District Memorial Hospital be received and filed. - Carried. St. Thomas-EIQin General Hospital - Councillor Van Brenk Councillor VanBrenk reported that the hospital is working hard to bring in a non-deficit budget. Councillor VanBrenk noted that the hospital would be undertaking a fundraising campaign to enhance emergency services to create an Emergency Technologies Endowment Fund. The Board is looking for persons who would be interested in assisting with fundraising efforts. Councillor Wilson noted the efforts of the retiring Chief Administrative Officer on behalf of our community hospital and asked that the County's thanks be relayed to him through our representative. Moved by Councillor Mcintyre Seconded by Councillor Wilson THAT the annual report of the St. Thomas-Elgin General Hospital be received and filed. - Carried. County Council 2 July 24,2001 Summary of Violation - Lebedz Farms Ltd.. Lot 9. Concession 6. West EIQin - Tree Commissioner The Tree Commissioner attended at 9:20 AM. and highlighted the report, noting that Lebedz Farms has agreed to replant trees to replace those cleared to provide an area for a micro cell tower. Warden McPhail commented on the professional manner in which our new Tree Commissioner handled the issue. He further commented that the site plan did not properly take into consideration tree clearing and more care must be taken in the future to avoid this situation throughout all municipalities. The Tree Commissioner left at 9:23 AM. Moved by Councillor VanBrenk Seconded by Councillor Rock THAT Lebedz Farms Ltd., Lot 9, Concession 6, Municipality of West Elgin, plant 100 trees, in accordance with the County of Elgin's "No Net Loss Policy", to replace those trees that were destroyed for the construction of a micro cell tower. - Carried. Road Drain Outlet for Dexter Line in Port Bruce - ManaQer of EnQineerinQ Services Moved by Councillor Mcintyre Seconded by Councillor Rock THAT the Manager of Engineering Services petition for a municipal drain outlet on Victoria Street in Port Bruce. - Carried. County Land Purchase Policy - ManaQer of EnQineerinQ Services The Manager of Engineering Services reported that, in accordance with Council's direction, he had reviewed neighbouring counties' land purchase policies and obtained information from a firm specializing in assessing of land values to assist in determining appropriate baseline values. Discussion ensued on valuation of farmland and the report was amended to reflect $10,000 per Ha for all farmland. Moved by Councillor VanBrenk Seconded by Councillor Wilson THAT the County of Elgin use the following rates when purchasing property for road widening purposes: Type: Agricultural Land I Area All County I Price $10,000 I Unit Ha Type: Rural Residential Building Lot (0.50 to 3.00 Ha) Area Price Unit West Elgin and Dutton/Dunwich $7.00 Square metre Southwold and Central Elgin $14.00 Square metre Malahide and Bayham $12.00 Square metre Type: Residential Building Lot in Developed Areas (0.10 to 1 Ha) Area Price Unit West Elgin and Dutton/Dunwich $14.00 Square metre Southwold and Central Elgin $22.00 Square metre Malahide and Bayham $20.00 Square metre Type: I Area All Rural Industrial and Commercial Building Sites I Price $20.00 I Unit Square metre County Council 3 July 24,2001 Type: Urban Industrial and Commercial Building Sites Area Price Unit All By appraisal Square metre and that all costs and legal fees to register the property be the responsibility of the County of Elgin. - Carried. Miscellaneous EnQineerinQ Services - ManaQer of EnQineerinQ Services The Manager of Engineering Services reported that three consulting firms submitted prices for engineering services to maintain the integrity and safety of structures in the County. Moved by Councillor Wilson Seconded by Councillor Mcintyre THAT Spriet Associates provide engineering services to update the bridge weight by-law, evaluate the Jamestown Bridge, and for bridge and culvert inspection for all County-owned structures for the quoted price of $15,700.00 (plus G.S.T.); and also, THAT the monies be allocated from the Capital Budget. - Carried. EIQin County Archives' Workplan - July 2001 to December 2003 - County Archivist The Archivist provided Council with an overview of the priorities and phases of the development of the new Elgin County Archives. Moved by Councillor VanBrenk Seconded by Councillor Crevits THAT the report from the County Archivist dated July 11th, 2001 entitled "Elgin County Archives' Workplan" be approved as presented. - Carried. Surplus EQuipment. Terrace LodQe - Director of Homes and Seniors Services The Director of Homes and Seniors Services reported that a local company had been contacted to determine market value for the surplus item. Moved by Councillor Faulds Seconded by Councillor Rock THAT the Director of Homes and Seniors Services be authorized to dispose of the Terrace Lodge pool table through advertisement as surplus equipment. - Carried. EIQin Manor BuildinQ Committee Update - Director of Homes and Seniors Services The Director of Homes and Seniors Services reported that the groundbreaking ceremony is tentatively scheduled for October 1, 2001. Moved by Councillor Mcintyre Seconded by Councillor Rock THAT the Elgin Manor Building Committee Update presented by the Director of Homes and Seniors Services be received and filed. - Carried. County Council 4 July 24,2001 2001 Community Reinvestment Fund (CRF): Continuity of Reserves and Reserve Funds: Forecast - Capital Fund: Provincial Offences Act - Transfer of Funds: Capital BudQet Summary - Director of Financial Services The Director of Financial Services highlighted the reports for Council's information. Council considered all the reports under one motion. Moved by Councillor Crevits Seconded by Councillor VanBrenk 2001 Community Reinvestment Fund (CRF) THAT the entire 2001 Community Reinvestment Fund allocation to the County of Elgin be applied to the 2001 operations budget, thereby passing the benefit to taxpayers through the tax rate. Continuity of Reserves and Reserve Funds WHEREAS the Province of Ontario is providing the County of Elgin a Community Reinvestment Fund (CRF) allocation; and, WHEREAS the intended use of the CRF allocation is to mitigate increases in property taxes; and, WHEREAS the Province has requested this information by July 31,2001; and, WHEREAS the Ministers of Finance and Municipal Affairs and Housing have requested that each municipality submit an electronic copy of a forecast of the 2001 Continuity of Reserves and Reserve Fund Schedule (FIR Schedule 60) to this resolution; and further, THAT the following Schedule forms part of the resolution of the Council of the County of Elgin: CONTINUITY OF RESERVES AND RESERVE FUNDS Schedule 60 I 3400 I 71000 for the year ended December 31, 2000 Mun Code MAH I Elgin County Municipality 2000 FIR I Obligatory reserve Discretionary Reserves funds! Deferred reserve funds revenue 1 $ 2 $ 3 6,9~6,7111 0299 Balance, beginning of year Revenues 0410 Contributions from revenue fund 0420 Contributions from capital fund Development Charges Act 0610 Non-discounted services 0620 Discounted services 0699 0810 Lot levies 0820 Subdivider contributions 0830 Recreational land (the Planning Act) Investment income 0840 From own funds 0850 F rom other 0895 . Please specify 0896 . Please specify 0897 . Please specify 0898 . Please specify 9910 1 5,664,7311 Subtotal Development Charges Act o TOTAL Revenues o o 5,664,731 Expenditures 1010 Transferred to capital fund 1020 Transferred to revenue fund 1030 Charges for long term liabilities - principal and interest 1096 . Please specify 1097 . Please specify 1098 . Please specify 9920 5,664,731 TOTAL Expenditures o o 5,664,731 2099 Balance, end of year 01 o 1 6,996,7111 County Council 5010 5020 5030 5040 5050 5060 5070 5080 5090 5205 5210 5215 5220 5225 5230 5235 5240 5245 5250 5255 5260 5265 5270 5275 5280 5290 5405 5410 5415 5420 5425 5430 5435 5440 5445 5450 5455 5460 5465 5470 5475 5480 5490 5610 5620 5630 5640 5650 5660 5670 5680 5697 5698 9930 5 July 24,2001 Obligatory reserve Discretionary Reserves funds! Deferred reserve funds Totals in line 2099 are analysed as follows: revenue 1 $ 3 $ 500,000 2 $ Working funds Contingencies Ontario Clean Water Agency (OCWA) fund for renewals, etc. . Sewer . Water Replacement of equipment Sick leave Insurance Workplace Safety and Insurance Board (WSIB) Post-employment benefits Current purposes General government Protection services Transportation services 10,600 176,000 Environmental services . Roadways . Transit . Sanitary sewer system . Storm sewer system . Waterworks system . Waste collection . Waste disposal Health services Social and family services Social housing Recreation and cultural services . Parks . Recreation facilities . Libraries 260,100 Planning and development Other and unspecified Capital purposes General government Protection services Transportation services 1,240,000 723,600 . Roadways . Transit . Sanitary sewer system . Storm sewer system . Waterworks system . Waste collection . Waste disposal 366,000 Environmental services Health services Social and family services Social housing Recreation and cultural services 124,800 . Parks . Recreation facilities . Libraries Planning and development Other and unspecified Obligatory reserve funds! Deferred revenue: Development Charges Act . Non-discounted services . Discounted services Lot levies Subdivider contributions Recreational land (the Planning Act) Parking revenues Debenture repayment Exchange rate stabilization I. Please specify . Please specify 3,595,611 TOTAL o o Forecast - Capital Fund WHEREAS the Province of Ontario is providing the County of Elgin a Community Reinvestment Fund (CRF) allocation; and, WHEREAS the intended use of the CRF allocation is to mitigate increases in property taxes; and, WHEREAS the Province has requested this information by July 31,2001; and, WHEREAS the Ministers of Finance and Municipal Affairs & Housing have requested that each municipality submit an electronic copy of a forecast of the 2001 Capital Fund Operations (FIR Schedule 52) to this resolution; and further, THAT the following Schedule forms part of the resolution of the Council of the County of Elgin: County Council 6 July 24,2001 SOURCES OF CAPITAL FUND FINANCING AND EXPENDITURES Schedule 52 I 3400 I 71000 IElgin County for the year ended December 31, 2000 Mun Code MAH Municipality 0299 General government Protection services Fire Police Conservation authority Protective inspection and control Emergency measures I. Please specify 0410 0420 0430 0440 0450 0498 0499 I I I I Subtotal Transportation services 0610 Roadways I 0620 Winter control 0630 Transit 0640 Parking 0650 Street lighting I 0660 Air transportation 0698 I. Please specify I 0699 Subtotal I Environmental services 0810 Sanitary sewer system I 0820 Storm sewer system 1 0830 Waterworks system 0840 Waste collection 0850 Waste disposal 1 0860 Recycling 0898 I. Please specify I 0899 Subtotal I Health services 1010 Public health services I 1020 Hospitals 1 1030 Ambulance services 1040 Cemeteries 1098 I. Please specify I I 1099 Subtotal Social and family services 1210 General assistance 1 1220 Assistance to aged persons 1230 Child care 1298 I. Please specify I I 1299 Subtotal 1499 Social housing Recreation & cultural services 1610 Parks 1620 Recreation programs 1630 Recreation facilities 1640 Libraries 1650 Cultural services 1698 I. Please specify I 1699 Subtotal Planning and development 1810 Planning and zoning 1820 Commercial and industrial 1830 Residential development 1840 Agriculture and reforestation 1850 Tile drainage/shoreline assistance 1898 I. Please specify I 1899 Subtota 2000 FIR I Sources of capital fund financinQ Contributions from own funds Capital grants Revenue fund Reserves, reserve Other Other Capital funds and municipalities financing expenditures deferred revenue Ontario Canada 1 2 3 4 5 6 7 $ $ $ $ $ $ $ 416,000 0 0 0 0 0 0 I I 01 I I I I II I I I I I lri 01 01 01 01 011 01 I~ I I I I lri 01 01 01 01 011 01 I I I I II I I I I I lri I I I I lri 01 01 01 01 011 01 I I I I II I I I I I lri 01 01 01 01 011 01 I I I I lri 01 01 01 01 011 01 I I I I lri I I I I lri I I I I lri 01 01 01 01 011 01 I I I I lri I I I I lri 01 01 01 01 01 01 3,008,776 I 3,968,7761 I 1 1 01 I 30,9001 30,900 I 1,216,9321 1,216,9321 1 1 32,1231 32,1231 o 3099 Electricity 3299 Gas 3499 Telephone 9910 TOTAL 1 5,664,7311 01 01 01 01 01 01 Provincial Offences Act - Transfer of Funds: Capital BudQet Summary THAT the reports from the Director of Financial Services entitled Provincial Offences Act - Transfer of Funds and the Capital Budget Summary be received and filed. - Carried. Council took a break at 10:02 and reconvened at 10:22 AM. County Council 7 July 24,2001 ExercisinQ Municipal EmerQency Plans - EmerQency Measures Co-Ordinator It was pointed out that municipalities should update fan-outs each year and that the County's Emergency Plan should be updated and tested each year. Moved by Councillor Mcintyre Seconded by Councillor Faulds THAT the following method of exercising Municipal Emergency Plans for the County of Elgin's local municipalities, who request assistance from the County's Emergency Measures Co-Ordinator, be approved: Bayham Malahide Aylmer Central Elgin Southwold Dutton/Dunwich West Elgin Year 1 Fan-Out Communications Paper Fan-Out Communications Paper Fan-Out Year 2 Paper Fan-Out Communications Paper Fan-Out Communications Paper Year 3 Communications Paper Fan-Out Communications Paper Fan-Out Communications - Carried. Corporate Information and TechnoloQY Policies- Director of Human Resources Moved by Councillor Rock Seconded by Councillor Faulds THAT Human Resources Policy #13.10 "Corporate Information and Technology Policies" be adopted as proposed with ongoing updates as required. - Carried. Councillor Habkirk arrived at 10:27 AM. St. Thomas-EIQin Patient Shuttle - EmerQency Measures Co-Ordinator Council discussed the value and impact this service has in the community and that the Ministry of Health is one of the greatest benefactors of this service. Councillor Habkirk advised that the MOH is reviewing the funding request but to date nothing concrete has been heard. Moved by Councillor Habkirk Seconded by Councillor Rock THAT County Council concur with St. Thomas City Council, and St. Thomas City Staff be directed to discontinue the STEPS demonstration project as of July 31, 2001, if appropriate funding cannot be obtained; and, THAT a copy of this report be sent to the Minister of Health and Long Term Care (MoHL TC) for immediate consideration and action; and, THAT if the MoHL TC agrees that the STEPS program is a valued service, and if the MoHL TC will financially support 86% of the overall budget, County Council will contribute up to 7% of the overall remaining budget (August - December 2001), from the Mill Rate Stabilization Reserve as a measure of support for this service; and further, THAT City Council be encouraged to contribute the same. - Carried. County Council 8 July 24,2001 DELEGATION Mr. Chester Hinatsu. Director. Ontario Works. Joint Local Transfer Plan for Social HousinQ in St. Thomas-EIQin Mr. Hinatsu noted that the City of St. Thomas and the Ministry of Municipal Affairs and Housing have approved the Plan. The transition date for Social Housing Phase II implementation is scheduled for March 1, 2002 and the delivery of Social Housing will be through a Service Manager, yet to be hired. Mr. Hinatsu noted that changes would be coming and he would report in November or December to update Council. Moved by Councillor VanBrenk Seconded by Councillor Mcintyre THAT the report entitled "Joint Local Transfer Plan for Social Housing in St. Thomas-Elgin" presented by the Director of Ontario Works be received and filed. - Carried. Mr. Hinatsu left at 11 :08 AM. Warden McPhail noted that Council photos are scheduled to be taken at 3:00 P.M. and since Councillor Stewart is not in attendance it would be advisable to reschedule the photo to September. CORRESPONDENCE Items for Consideration 1. Bonny Harrison, City Clerk, City of North Bay, with a resolution concerning the high cost for gas and the need to regulate gasoline taxes for consumer benefit. 2. John Skorobohacz, Commissioner of Council Services and City Clerk, City of Windsor, with a resolution requesting that reconciliation for the CRF be at year end. 3. City of Stratford Corporate Services, with a resolution urging the Government of Ontario to protect the "deep" groundwater resources. 4. Don Krauskopf, Director of Logistics, World Youth Day - Days in the Diocese, with a letter requesting the process to require a change of use permit to allow temporary residential occupancy in schools be expedited. 5. Mayor John Van Bakel, Municipality of West Perth, with a resolution asking for monetary assistance to help defend the West Perth Comprehensive zoning by-law 100-1998 to the Divisional Court regarding intensive livestock operations. 6. Laura Rowley, Clerk-Treasurer, Township of Armour, with resolution requesting support to halt the OPAC project for centralized assessment and a data call centre. 7. P.G. Page, City Clerk, City of Ottawa, with a resolution endorsing the Environment Farm Plan and requesting Federal and Provincial funding support to Ontario's agricultural industry. (deferred from June 1 ih pending input from the Ontario Federation of Agriculture) 8. Jack Wilkinson, President, Ontario Federation of Agriculture, supporting Ottawa City Council's resolution endorsing the Environmental Farm Plan and requesting the Federal and Provincial Government's joint financial support. 9. Madeline Grimm, Council/Committee Coordinator, City of Cambridge, with resolution re: Salary Increases - Members of Parliament. 10. Don Leitch, Chief Administrative Officer, Municipality of Central Elgin, requesting assistance from the County's Corporate Facilities Officer to oversee the proposed renovations to their area in the County Administration Building. County Council 9 July 24,2001 The following recommendation was adopted respecting Correspondence Item #1 : Moved by Councillor Habkirk Seconded by Councillor Rock THAT the Council of the County of Elgin supports the resolution of the City of North Bay requesting the Federal and Provincial Governments to eliminate the surtax on gasoline products to benefit the consumer. - Carried. Moved by Councillor Crevits Seconded by Councillor Mcintyre THAT Correspondence Item #2 be received and filed. - Carried. The following recommendation was adopted respecting Correspondence Item #3: Moved by Councillor Wilson Seconded by Councillor Habkirk THAT the Council of the County of Elgin supports the resolution of the City of Stratford urging the Government of Ontario to protect the deep groundwater resources. - Carried. The following recommendation was adopted respecting Correspondence Item #4: Moved by Councillor Rock Seconded by Councillor Faulds THAT the Council of the County of Elgin supports the London Office of the World Youth Days - Days In The Diocese' request to area separate school boards to provide temporary residential occupancy in separate school facilities from July 18-21, 2002 for participants taking part in the program; and, THAT the County of Elgin encourages involved municipalities to consider the request by the Diocese that the process necessary for municipal change of use permits to allow occupancy in these facilities during the event be streamlined; and further, THAT Father Sargent be invited to a September Council meeting to provide an outline of the activities planned by Days in the Diocese for the Elgin area. - Carried. The following recommendation was adopted respecting Correspondence Item #5: Moved by Councillor Wilson Seconded by Councillor Mcintyre THAT Correspondence Item #5 concerning the Municipality of West Perth and its legal challenge be deferred until additional information concerning the appeal is forwarded for consideration by Council. - Carried. The following recommendation was adopted respecting Correspondence Item #6: County Council 10 July 24,2001 Moved by Councillor Crevits Seconded by Councillor Mcintyre THAT the Council of the County of Elgin supports the Township of Armour's resolution calling on the Board of Directors of the Ontario Municipal Assessment Corporation to halt the project calling for a centralized assessment and data call centre. - Carried. The following recommendation was adopted respecting Correspondence Items #7 and 8: Moved by Councillor VanBrenk Seconded by Councillor Wilson THAT the Council of the County of Elgin supports the resolution of the City of Ottawa endorsing the Environmental Farm Plan; and, THAT the Provincial Government financially support the program on an on-going basis jointly with the Federal Government. - Carried. Moved by Councillor Habkirk Seconded by Councillor VanBrenk THAT Correspondence Item # 9 be received and filed. - Carried. The following recommendation was adopted respecting Correspondence Item #10: Moved by Councillor Mcintyre Seconded by Councillor VanBrenk THAT the Corporation of the County of Elgin agrees to offer the assistance of its Corporate Facilities Officer to oversee the Municipality of Central Elgin's proposed renovations to the first and lower floors of the North Wing of the County Administration Building; and THAT the Municipality of Central Elgin acknowledges that the County will use its best efforts to meet the construction deadlines envisioned, however, the Corporate Facilities Officer's primary responsibilities are with the County of Elgin. Should delays be encountered, the County expects the Municipality of Central Elgin to be understanding and patient; and THAT the Corporate Facilities Officer (project supervisor) through Mr. Lloyd Perrin (project manager), would be responsible for directing the trades and would approve invoices for the work, with the understanding that the original budget for the work ($126,000) can be accessed by the project supervisor. The project manager would sign off and ultimately be responsible; and THAT the necessity for liquidated damages and bonding would be dropped in order to obtain more favourable pricing; and further, THAT all health and safety concerns and related obligations would be the Municipality of Central Elgin's responsibility. - Carried. Items for Information - (Consent AQenda) 1. Honourable Brad Clark, Ministry of Transportation, with a copy of correspondence concerning the removal of railway ties. County Council 11 July 24,2001 2. John King, Assistant Deputy Minister, Ministry of Health and Long-Term Care, announcing appointments for Gail Ure and Jenny Rajaballey. 3. Jack Layton, President, Federation of Canadian Municipalities, with a message from the newly elected President. 4. Steve Peters, M.P.P., Elgin-Middlesex-London, Critic for Agriculture, with a News Release concerning the Farm Implements Act. 5. AMO Member Communication ALERT: 1) Province Introduces Nutrient Management Legislation; 2) Proposed Amendments to AMO By-Law No.1; 3) "Waste Diversion Act, 2001"; 4) "Proceeding with Municipal Gas Franchise Agreements"; 5) Small Water Works Regulation Releases; 6) Pesticides - Summary of Supreme Court Decision. 6. Ministry of Municipal Affairs and Housing, News Release Communique, concerning the "New Initiatives Put Ontario On Road To Smart Growth". 7. Honourable Brian Coburn, Minister of Agriculture, Food and Rural Affairs, with correspondence announcing the introduction of the Government of Ontario's proposed Nutrient Management legislation to the Legislature on June 13, 2001. 8. Brian Klunder, Special Assistant - Ontario, Minister of Transport, concerning Council's support of the City of Cornwall's resolution respecting funding for municipal road improvements. 9. Honourable David Young, Attorney General, Minister Responsible for Native Affairs, concerning Council's support for the County of Renfrew's resolution regarding an exemption from the payment of court filing and enforcement fees related to defaulted Provincial Offences Act fines. 10. Councillor Paul Faulds thanking Council and Staff for the flowers he received while in hospital. 11. Honourable Chris Hodgson, Minister of Municipal Affairs and Housing, providing additional information about an amendment to the Municipal Act. 12. Phyllis Ketchabaw, Clerk, Town of Aylmer, with a resolution adopting maintenance agreement. 13. Honourable David Turnbull, Ministry of the Solicitor General, responding to the issue on costs associated with court security and prisoner transportation. 14. Honourable Tony Clement, Ministry of Health and Long-Term Care, responding to letters from Steve Peters re: 1) Tobacco agriculture and the regional economy; 2) St. Thomas-Elgin Patient Shuttle (STEPS) project. 15. Ontario Sewer and Watermain Construction Association News Release regarding lowest bid contractor achieving settlement with Thunder Bay. 16. James M. Flaherty, Minister of Finance, regarding allocating a portion of fuel tax revenues to municipalities for dedicated road infrastructure maintenance. 17. Gar Knutson, M.P., June 2001 "Report from the Hill". 18. Dennis Merrall, Director, Transportation and Emergency Services, County of Middlesex, re: Submittal of Proposed Terms of Reference Green Lane Landfill Optimization Environmental Assessment. 19. Donna Waugh, Clerk, County of Wellington, offering reserved rooms at the Royal York Hotel for the AMO Conference. Council discussed concerns regarding Correspondence Item #18, Green Lane Landfill Environmental Assessment and the need for intervener funding. Councillor Habkirk County Council 12 July 24,2001 cautioned that Council may want intervener funding available in the future due to the short time frame between environmental assessments and the undue burden on municipalities and neighbouring landfill sites. Moved by Councillor VanBrenk Seconded by Councillor Wilson THAT Correspondence Items #1-19 received and filed. - Carried. OTHER BUSINESS Statements/InQuiries by Members - None. Notice of Motion - None. Matters of UrQency - Councillor Mcintyre expressed concern regarding the adverse impact on the condition of County Road #20, caused by three recent detour routes from the 401 using this highway. The roadway is sloping and safety concerns should be addressed. The Manager of Engineering Services advised that the road is not built to today's standards, and is in poor shape, due to the volume and type of traffic using the roadway during detour routing. The Chief Administrative Officer suggested that funds could be borrowed from reserves, budgeted for next year, and paid back to the reserves in 2002. Warden McPhail will forward a letter and photos, making a political point to the Provincial government, showing the impact emergency detour routes have on our roadways resulting in increased costs for ratepayers. The municipality will be asked about the necessity for and type of curb and gutters that may be required. Moved by Councillor Wilson Seconded by Councillor VanBrenk THAT the reconstruction project scheduled in the 2002 Capital Works Program for County Road #20, north of Shedden and south of the tracks (approximately .6 km), be advanced to 2001 due to road safety concerns; and, THAT the funds (approximately $500,000) for this project be borrowed from reserves in 2001 to be paid back through the 2002 Capital Budget requisition; and further, THAT due to the need for expediency, staff be authorized and directed to award the project and report to Council at the first opportunity. - Carried. County Road #20 Moved by Councillor VanBrenk Seconded by Councillor Wilson THAT the deterioration of County Road #20, north of Shedden and south of the tracks (approximately .6 km), be documented and forwarded to the Minister of Transportation emphasizing the need for Ministry financial assistance to help repair local and County roads caused by detours from Provincial highways. - Carried. Warden McPhail noted a Manure Demonstration Day for learning about animal agriculture and the environment is scheduled for July 31, 2001 at the Mistele farm in Rodney. Council recessed at 12:01 and reconvened at 1 :02 P.M. Moved by Councillor Mcintyre Seconded by Councillor Wilson THAT we do now proceed In-Camera to discuss personnel and property matters. - Carried. County Council 13 July 24,2001 Conflict Of Interest Councillor Faulds declared a conflict of interest on Item #1, as a member of his family is indirectly involved with the subject matter under consideration, and left the Chambers. Councillor Faulds returned to Chambers at 1: 1 0 P.M. Moved by Councillor Crevits Seconded by Councillor Rock THAT we do now rise and report. - Carried. ConsultinQ Dietitian Service Moved by Councillor Mcintyre Seconded by Councillor Crevits THAT the Director of Homes and Seniors Services be authorized to proceed with the engagement of a Consulting Dietitian Service Agreement as outlined in the report dated July 11, 2001 entitled "Contract for Service - Consulting Dietitian". - Carried. Ashwarren and County Road #48 Moved by Councillor Wilson Seconded by Councillor Rock THAT the Manager of Engineering Services be directed to prepare the contract documents for roadwork at County Road #48 from Dorchester Road to Yarmouth Centre Road, and the project be awarded to Ashwarren International Incorporated with the understanding that, as part of a previous commitment, Ashwarren will pulverize and apply double surface treatment to approximately three kilometres of roadway from Imperial Road to Dorchester Road at no charge to the County; and further, THAT the County of Elgin agrees to indemnify Ashwarren from any further responsibilities for the section of roadway under consideration, beyond those identified in the standard contract documents. - Carried. Councillor Mcintyre suggested that the County donate $500 towards the St. Thomas Fire Muster. Moved by Councillor Mcintyre Seconded by Councillor VanBrenk THAT the Corporation of the County of Elgin donate $500.00 towards the efforts of the 2001 St. Thomas Fire Muster. - Carried. Moved by Councillor Rock Seconded by Councillor Wilson THAT we adopt the recommendations of the Committee Of The Whole Council. - Carried. County Council 14 July 24,2001 BY-LAWS Moved by Councillor VanBrenk Seconded by Councillor Habkirk THAT By-Law No. 01-23 "A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the July 24th, 2001 Meeting" be read a first and second time. - Carried. Moved by Councillor Mcintyre Seconded by Councillor Rock THAT By-Law No. 01-23 be read a third time and finally passed. - Carried. Moved by Councillor VanBrenk Seconded by Councillor Crevits THAT we do now adjourn at 2:13 P.M. to meet again on September 11,2001 at 9:00 AM. - Carried. Mark G. McDonald, Chief Administrative Officer. Duncan J. McPhail, Warden.