Loading...
December 12, 2002 Minutes COUNTY COUNCIL Tuesday, December 10, 2002 The Elgin County Council met this day at the Administration Building, 450 Sunset Drive, St. Thomas at 7:00 P.M., as required by by-law. The Chief Administrative Officer called the meeting to order and welcomed all in attendance to the Annual Warden's Election. ELECTION OF WARDEN The Chief Administrative Officer asked that members of Council wishing to run for the Office of Warden to please stand. Councillors Habkirk, Rock and Wilson offered their candidacy for the position of Warden of Elgin County for the Year 2003. Each candidate was then given an opportunity to address Council in alphabetical order. BALLOTING PROCEDURES Ballots were cast and counted in the Warden's Chambers, in the presence of Mr. Don Lemon of Raven & Shaw, County Auditors. RESULTS The Chief Administrative Officer announced that the Warden for Elgin County for the Year 2003 is John R. Wilson, Mayor of the Township of Malahide. Warden Wilson took the Declaration of Office and Oath of Allegiance, administered by the Chief Administrative Officer. The Warden left the room, was gowned and re-entered the Council Chambers, where he was officially presented with the Chain of Office, the Lord Elgin Watch and the Gavel of Office, by Immediate Past Warden Duncan McPhail. Warden Wilson delivered his Inaugural Address to Council, thanked them for their support, and outlined the items of interest and importance for consideration in the Year 2003. Moved by Councillor Habkirk Seconded by Councillor Mcintyre THAT the ballots used for the election of the 2003 Warden be destroyed. - Carried. COMMITTEE APPOINTMENTS Moved by Councillor VanBrenk Seconded by Councillor Stewart THAT the appointments to Outside Boards and Committees for 2003 be confirmed as follows: Dispute Resolution Warden Wilson Councillor Mcintyre Councillor Rock Councillor Faulds Warden Wilson Councillor Mcintyre Councillor McPhail Councillor Rock Councillor Stewart Councillor VanBrenk Councillor Crevits Councillor Habkirk Mr. Cliff Evanitski; and, Elgin County Pioneer Museum Elgin-St. Thomas Health Unit Social/Entertainment Committee St. Thomas-Elgin General Hospital St. Thomas-Elgin Tourist Association Thames Valley District Health Council Tillsonburg District Memorial Hospital County Council 2 December 12, 2002 THAT the Councillors appointed to the Thames Valley District Health Council and the Elgin-St. Thomas Health Unit be permitted to accept per diems for these appointments, in addition to their monthly stipend. - Carried Unanimously. OTHER BUSINESS Warden Wilson invited all those in attendance to the Warden's Reception, following recess, to be held in the County Administration Building lower level. Moved by Councillor Mcintyre Seconded by Councillor Rock THAT we do now recess (7:29 P.M.) to meet again on December 13th, 2001 at 9:00 AM. - Carried. COUNTY COUNCIL Thu~day, December 12, 2002 The Elgin County Council met this day at the Administration Building, at 9:07 AM., in accordance with the recess from the December 10th meeting, with all members present except Councillors McPhail and Stewart. Warden Wilson in the Chair Moved by Councillor VanBrenk Seconded by Councillor Habkirk THAT the minutes of the meeting held on November 26, 2002 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - None. DELEGATIONS Ms. Gillian Hanson, Program Co-Ordinator, Elgin Community Nutrition Partnership, attended at 9:08 AM. to present an overview of the nutrition programs that are offered to students in Elgin County schools. The cost is $.35 per day per student for the breakfast program, which is covered partly (10%) by parental donations. No fee is charged for students who participate in the program. Councillors noted that the corporate and business sector should be funding this program more actively, and perhaps funding could be pursued as a United Way partner. The delegation requested that County Council consider financial support of the Program. Warden Wilson commended the efforts of the Program and referred the request to Council's grant considerations for 2003. Moved by Councillor VanBrenk Seconded by Councillor Mcintyre THAT the request for funding support by the Elgin Community Nutrition Partnership be referred to the 2003 budget deliberations. - Carried. The Delegation left at 9:29 AM. Ms. Ann Creery, District Manager London/Sarnia, and Mr. Wes Armstrong, Utility Manager, Union Gas Ltd., attended at 9:30 AM. to present an overview on the De-regulated Natural Gas Market Retroactive Rate Adjustment. An increased rate was implemented in County Council 3 December 12, 2002 November 2001 and Union Gas is retroactively invoicing consumers $120.00, more or less, as a "catch up" due to increased costs in delivery rates and to clear other deferred costs. Councillors noted that the regulatory board should take some blame in the adjustments due to the length of time it took to approve increases. Council was advised that the Ontario Energy Board is looking at changing its methods to hopefully alleviate this in the future. Warden Wilson thanked the delegation for their presentation and Ms. Creery and Mr. Armstrong left at 10:00 AM. Moved by Councillor Faulds Seconded by Councillor Crevits THAT we do now move into Committee Of The Whole Council. - Carried. REPORTS Sf. Thomas-EIQin Tourist Association (STETA) Annual Report - Councillor Crevits Ms. Marg Emery and Mr. Dave McAdams attended at 10:00 AM. and highlighted some of the activities the St. Thomas Elgin Tourist Association (STETA) carried out during the past year. STET A will be investigating the possibility of service clubs running the tourism programs with promotion being done by them. The Association is also examining promotion of Elgin County in a tear-out section in the LCBO Food & Drink Magazine, which has a circulation of 50,000 copies. Councillor Crevits noted that the full-time Tourism Co- Ordinator, Marg Emery, has worked well and is available year round to provide a more visible service. Warden Wilson thanked the delegation for their efforts on behalf of Elgin County and Ms. Emery and Mr. McAdams left at 10:15 AM. Moved by Councillor Rock Seconded by Councillor Mcintyre THAT the annual report of the Elgin-St. Thomas Tourist Association be received and filed. - Carried. Council took a break at 10: 15 and reconvened at 10: 25 AM. Notice of Motion Councillor Habkirk noted that in the County's Restructuring Order, provision is included for a five-year review, and he felt that the makeup of Council should be reviewed to lessen the time commitment of the Warden. Councillors discussed that reducing the number of seats on Council to seven may create a greater workload rather than reducing it and that the Deputy Mayor seats on Council are based on representation by population due to the number of electors in Central Elgin and Malahide. Moved by Councillor Habkirk Seconded by Councillor VanBrenk THAT the County of Elgin for the 2003 Municipal Election reduce the number of seats on the County Council to seven from the current nine; and, THAT the current seven Elgin County Municipalities with duly elected Mayors from the November 2003 Election would then hold those seats; and further, THAT the position for a Deputy Warden be created with the Warden and Deputy Warden elected County-wide on a ballot in each respective municipality with the seven mayoral candidates filing to seek those positions when they file their Mayoral papers for candidacy. - Motion Lost. County Council 4 December 12, 2002 Communications Task Force EIQin County Homes - Communications Consultant Ms. Laurie Lashbrook, Communications Consultant, reported that the Task Force is working openly, creatively, and diligently and anticipates having a draft report completed shortly for Council's review. Communications challenges are a large issue that needs to be resolved, as well as technology problems. Council should emphasize that the Task Force suggestions will be considered and the commitment is there to implement improvements needed. Ms. Lashbrook suggested that an employee attitude survey should be considered and the Task Force had suggested a form of "Seasonal" recognition from Council, as a goodwill gesture. The Chief Administrative Officer noted that Council would be presented with all recommendations from the Task Forces with comments included from Management staff. Council agreed that the suggestions brought forward by Ms. Lashbrook would be discussed and considered. In particular, Council agreed with the attitude survey and some form of staff recognition such as greeting cards. Warden Wilson thanked Ms. Lashbrook for attending and the delegation left at 11 :27 AM. Vienna BridQe Detour - ManaQer of EnQineerinQ Services The Manager of Engineering Services noted that adequate detour routes were established to local businesses in the area. Moved by Councillor Habkirk Seconded by Councillor Crevits THAT the request received for compensation from 947406 Ontario Inc. due to the closure of the Edison Bridge on Plank Road in the Village of Vienna be denied. - Carried. Encroachment AQreement - Pioneer Line. Part Lot 13. Concession 8. Municipality of West EIQin - ManaQer of EnQineerinQ Services Moved by Councillor Habkirk Seconded by Councillor Faulds THAT the Warden and the Chief Administrative Officer be authorized to enter into an Encroachment Agreement with the property owner on Pioneer Line, Part of Lot 13, Concession 8, Municipality of West Elgin, Part #1, Registered Plan #11 R-2527; and, THAT this agreement be registered in the County of Elgin Registry Office. - Carried. Snowmobile CrossinQs - ManaQer of EnQineerinQ Services The Manager of Engineering Services reported that the County would pay for the necessary signs and the lower-tier municipalities would be requested to install them. Moved by Councillor Habkirk Seconded by Councillor Mcintyre THAT the crossings identified by the snowmobile clubs that meet the Ontario Traffic Manual criteria have signs installed and removed at the County's expense; and, THAT the lower-tiers be requested to install the signs and be reimbursed at our installation rates. - Carried. John Street Operational Costs - ManaQer of EnQineerinQ Services The Manager of Engineering Services reported that the Town of Aylmer has requested the County to subsidize operational costs such as signal lights and streetlights. It was noted that this intersection is not within the County's jurisdiction. County Council 5 December 12, 2002 Moved by Councillor Faulds Seconded by Councillor Mcintyre THAT the County of Elgin does not support operational or capital costs for signal lights at Talbot Line and John Street; and, THAT the County of Elgin does not the support the operational or capital costs for street lighting on John Street; and, THAT the County of Elgin will investigate John Street for possible Pedestrian Crossing locations, such as Chestnut Street and John Street; and, THAT the County of Elgin will investigate crossing guard locations on John Street and South Street, using the existing Pedestrian Crossing policy. - Carried. Rumble Strip Policy - Technical Services Officer Moved by Councillor Mcintyre Seconded by Councillor Rock THAT the report entitled "Rumble Strip Policy" from the Technical Services Officer, dated November 28, 2002, be deferred until we have a full Council complement. - Carried. Speed Zone By-Law Amendment. HeritaQe Line. Straffordville - ManaQer of EnQineerinQ Services Moved by Councillor VanBrenk Seconded by Councillor Crevits THAT the County's Speed Zone By-Law be amended to indicate that the 50 km/hr reduced speed zone on Heritage Line (County Road #38), east of Plank Road (County Road #19,) in the Municipality of Bayham, be extended east 600 metres. - Carried. Schedule of Council MeetinQs for 2003 - Deputy Clerk Moved by Councillor Habkirk Seconded by Councillor Mcintyre THAT the following 2003 schedule of meeting dates for County Council be approved. January 14 January 28 February 18 March 11 March 25 March 27 April 8 April 22 May 13 May 27 June 10 June 24 July 8 July 22 September 9 September 23 October 14 November 4 November 25 9:00 a.m. 9:00 a.m. 9:00 a.m. 9:00 a.m. - Council review of budget 9:00 a.m. - Budget approved by Council 9:00 a.m. - additional Budget meeting if required 9:00 a.m. 9:00 a.m. 9:00 a.m. 9:00 a.m. 9:00 a.m. 9:00 a.m. 9:00 a.m. - if required 9:00 a.m. - if required 9:00 a.m. 9:00 a.m. 9:00 a.m. 9:00 a.m. 9:00 a.m. County Council 6 December 12, 2002 December 9 December 11 7:00 p.m. - Warden's Election 9:00 a.m. - Carried. Council recessed at 11 :57 AM. and reconvened at 1 :02 P.M. with all members present except Councillors McPhail, Rock, and Stewart. Rules of Procedure and Policies of County Council - Deputy Clerk Moved by Councillor VanBrenk Seconded by Councillor Habkirk THAT the draft by-law "To Regulate the Proceedings in the Municipal Council of the Corporation of the County of Elgin and Committees Thereof" be adopted, and By-Laws No. 96-17, 96-35 be repealed; and, THAT the Elgin County Policy Manual, as amended, be adopted. - Carried. 2003 CRF Allocation - Director of Financial Services The Director of Financial Services reported that the allocation is up $614,000 over 2002. Council directed a letter be sent to the Province thanking them for recognizing the huge download to taxpayers and seeing fit to increase our CRF as a step in the right direction to help alleviate the burden on the municipalities and its constituents. Moved by Councillor Faulds Seconded by Councillor Habkirk THAT the entire 2003 Community Reinvestment Fund allocation to the County of Elgin be applied to the benefit of taxpayers; and, THAT the 2002 Financial Information Return be submitted to the Ministry of Municipal Affairs and Housing in accordance with the deadline set by the Ministry; and, THAT the 2003 tax rate by-law be submitted to Municipal Affairs and Housing by September 30, 2003. - Carried. New Municipal Act - By-Laws - Director of Financial Services The Director of Financial Services explained the report in detail and reviewed the content in proposed By-Laws No. 02-33 and 02-34. Moved by Councillor Habkirk Seconded by Councillor VanBrenk THAT, in order to meet legislation in the Municipal Act, 2001, S.O. 2001 requirement for Provision of Notice, any report requiring a by-law with notice shall be presented to Council at one meeting and the by-law shall be presented at the next consecutive meeting; and, THAT a Provision of Notice by-law be prepared; and, THAT the Procedural By-Law be so amended; and further, THAT, in order to meet legislation in the Municipal Act, 2001, S.O. 2001 requirement for leasing decisions, the Goals and Procedures outlined for leasing decisions in the report titled Municipal Act By-Laws, from the Director of Financial Services, dated November 28, 2002, be adopted; and, THAT the schedule of 2002 leasing arrangements be approved; and, County Council 7 December 12, 2002 THAT the Purchasing Policy be amended to reflect the new requirements for leasing; and further, THAT, in order to meet legislation in the Municipal Act, 2001, S.O. 2001 requirement for providing a schedule of services and activities provided by the County subject to fees and charges, a Fees and Charges by-law be prepared; and, THAT the schedule of current fees and charges be approved. - Carried. Council Compensation Review 2003 - Director of Human Resources Moved by Councillor Mcintyre Seconded by Councillor VanBrenk THAT the report "Council Compensation Review 2003" from the Director of Human Resources, dated December 9, 2002, be deferred to the next Council meeting when Council is at full complement. - Carried. Ministry Compliance Review at EIQin Manor - Director of Homes and Senior Services Moved by Councillor Mcintyre Seconded by Councillor Faulds THAT the report "Ministry Compliance Review at Elgin Manor" dated November 14,2002 be received and filed. - Carried Unanimously. Ministry Compliance Reviews at Terrace LodQe - Director of Homes and Seniors Services The Director of Homes and Seniors Services reviewed the favourable reviews and inspections that have occurred recently at Terrace Lodge. Moved by Councillor Faulds Seconded by Councillor Crevits THAT the report "Ministry Compliance Reviews at Terrace Lodge" dated December 2, 2002 be received and filed; and, THAT County Council acknowledge its appreciation to all supervisors and staff at Terrace Lodge for their continued efforts to ensure that residents in their care receive care, program and services in accordance with the Ministry of Health and Long-Term Care's Program Standards. - Carried Unanimously. Task Force Update - Director of Homes and Seniors Services The Director of Homes and Seniors Services reported to Council that most Task Forces should have their reports to Council in January 2003. Moved by Councillor Mcintyre Seconded by Councillor Habkirk THAT the report "Task Force Update" dated December 9,2002, presented by the Director of Homes and Seniors Services, be received and filed. - Carried Unanimously. County Council 8 December 12, 2002 Telephone Lease at Bobier Villa - Director of Homes and Seniors Services The Director of Homes and Seniors Services reported that the five-year lease option expires in January 2003 for the telephone system and a decision has to be made to continue the lease option or to buy it out. Council directed that staff investigate a standardized telephone service and maintenance contracts for all Homes and continue to lease until equipment needs and compatibility are known. Moved by Councillor Mcintyre Seconded by Councillor Faulds THAT the report "Telephone Lease at Bobier Villa" dated December 9,2002, presented by the Director of Homes and Seniors Services be received and filed. - Carried. RFP's - Furniture and EQuipment for New EIQin Manor and for Electric Beds and Mattresses for Terrace LodQe - Director of Homes and Seniors Services The RFP's have not been reviewed with the Building Committee yet due to timing. Moved by Councillor Mcintyre Seconded by Councillor VanBrenk THAT overhead tables, chairs and tables for the new Elgin Manor be purchased from the lowest bidder, Futuremed, at a cost of $189,276 plus applicable taxes, to be allocated from the Furniture and Equipment budget for the new Elgin Manor; and, THAT settees, end tables and coffee tables for the new Elgin Manor be purchased from the lowest bidder, Healthcare Furnishings, at a cost of $17,257.17 plus applicable taxes, to be allocated from the Furniture and Equipment budget for the new Elgin Manor; and, THAT ninety (90) 'rose' electric beds and mattresses for the new Elgin Manor be purchased from Stryker Bertec at a cost of $244,471.08 plus applicable taxes, to be allocated from the Furniture and Equipment budget for the new Elgin Manor; and, THAT sixty (60) 'rose' electric beds and mattresses for Terrace Lodge be purchased from Stryker Bertec at a cost of $158,367.60 plus applicable taxes, to be allocated from the 2002/2001 capital reserve for the Homes; and further, THAT the Auxiliary of Terrace Lodge receive a prorated amount from the sale of the manual crank beds in recognition of their ongoing support to the residents of the Lodge. - Carried Unanimously. Update on Vehicle Purchase - Library Coordinator The Library Coordinator advised Council that the % ton vehicle previously approved by Council is not available for leasing until approximately three months from order date and staff is recommending the lease of a % ton van that is available to the County. Moved by Councillor Mcintyre Seconded by Councillor Faulds THAT County Council approve entering into a thirty-six month lease agreement with Disbrowe Motors for a 2003, % ton Savana Cargo Van, V-8, for a monthly payment of $550.00; and, THAT any resolution contrary to this be and is hereby rescinded. - Carried. County Council 9 December 12, 2002 EIQinconnects/Connect Ontario - ManaQer of Library Services The Manager of Library Services reported that the County should hear about funding from the Province shortly and a governance structure should be agreed to. Moved by Councillor Habkirk Seconded by Councillor VanBrenk THAT County Council support, in principle, the governance structure proposed by staff in the report Elginconnects/Connect Ontario, dated December 9, 2002; and, THAT staff be directed to meet with Ms. LeFrank of the Elgin CFDC and the current Program Manager to further explore this governance structure for Elginconnects. - Carried. CORRESPONDENCE Correspondence for Consideration 1. Staff Sergeant R.B. Cox, Elgin County OPP, with copy of correspondence to the Elgin Group Police Services Board regarding the enforcement of the Parking By-Law. 2. Township of Armour, with a resolution calling on the Ontario Minister of Finance to review MPAC "Futures" corporate restructuring program and property assessment in the province. 3. Mary Brennan, Director of Council Services/Clerk, County of Essex, with a resolution requesting the Federal Government to work with the Province of Ontario to provide tax incentives to corporations and individuals to further promote economic growth in Ontario. 4. Ken Todd, Director of Corporate Support Services, City of St. Catharines, with a resolution asking the Province to disallow the practice by some communities who provide financial incentives to lure medical professionals to their communities. 5. Stewart Burberry, Supervisor Leisure Time and Activities, Elgin County Homes, requesting Council's permission to represent the County, as a volunteer, to Chair Volunteer Elgin and to volunteer for the year 2003 with the Terrace Lodge Auxiliary. 6. Helen Munro, Past Regent, F/O Kenneth Lucas Chapter lODE, with the Chapter's nomination of Mrs. Catherine Smith to the Elgin County Pioneer Museum Executive Committee. Moved by Councillor Mcintyre Seconded by Councillor VanBrenk THAT Correspondence Item #1 be received and filed. - Carried. The following recommendation was adopted respecting Correspondence Item #2: Moved by Councillor Habkirk Seconded by Councillor Mcintyre THAT the Council of the County of Elgin supports the resolution of the Township of Armour calling on the Ontario Minister of Finance to intervene to repair the damage "Futures" has done to Ontario Property Assessment. - Carried. County Council 10 December 12, 2002 The following recommendation was adopted respecting Correspondence #3: Moved by Councillor Habkirk Seconded by Councillor VanBrenk THAT the Council of the County of Elgin supports the resolution of the County of Essex requesting the Federal Government to co-operatively work with the Province of Ontario, as a partner, to promote economic growth in Ontario, by providing tax incentives for corporations and individuals and by offering capital to the Ontario Municipal Economic Infrastructure Financing Authority. - Carried. The following recommendation was adopted respecting Correspondence Item #4: Moved by Councillor Habkirk Sequenced by Councillor Faulds THAT the Council of the County of Elgin supports the resolution of the City of St. Catharines asking the Province to disallow the practice, by some communities, of providing financial incentives to lure medical professionals to their communities. - Carried. The following recommendation was adopted respecting Correspondence Item #5: Moved by Councillor Habkirk Seconded by Councillor Mcintyre THAT the Council of the County of Elgin supports Mr. Stewart Burberry remaining as a volunteer member representing the Elgin County Homes as Chair with the Volunteer Elgin Organization; and, THAT Mr. Burberry also be allowed to remain as a volunteer with the Terrace Lodge Auxiliary for the year 2003. - Carried. Council requested that a letter be sent to Mr. Burberry congratulating him on his great showing in the recent "Ironman" Triathlon held in Panama Beach City, Florida. The following recommendation was adopted respecting Correspondence Item #6: Moved by Councillor VanBrenk Seconded by Councillor Faulds THAT the nomination from the lODE to re-appoint Mrs. Catherine Smith to the Elgin County Pioneer Museum Executive Committee for the term January 1, 2003 to December 31,2003 be adopted. - Carried. Items for Information - (Consent AQenda) 1. Honourable Janet Ecker, Minister of Finance, with a status report on the Ontario Jobs and Opportunity Bonds, the Ontario Municipal Economic Infrastructure Financing Authority and Tax Incentive Zone initiatives. 2. AMO Member Communication - ALERT: 1) Government's Hydro Action Plan; 2) AMO Calls for Full Review Process on New Hydro Bill. 3. Municipal Government Leadership Institute, announcing the Leadership Program, February 26 - March 1,2003, Hockley Valley Resort. 4. Gordon H. Moore, General Manager, Ontario Zone, Canadian Red Cross Society, with an update regarding the RCMP charging the Canadian Red Cross in relation to the contamination of the Canadian blood supply in the 1980's. County Council 11 December 12, 2002 5. Honourable Lyle Vanclief, Minister of Agriculture and Agri-Food, acknowledging Council's support of the resolution from the City of Kingston requesting Federal/ Provincial assistance to farmers affected by the recent drought conditions. 6. Lilianne Wells, Chief of Ministerial Correspondence, Office of the Minister of Fisheries and Oceans and John Cooper, A1Manager, Corporate Correspondence Unit, Ministry of Transportation, acknowledging Council's concerns regarding erosion of the lakeshore on Lake Erie near County Road #42 east of Port Burwell. 7. Honourable Chris Stockwell, Minister of the Environment, acknowledging Council's support of the County of Brant's resolution concerning the development of a comprehensive full-time post secondary training curriculum for the certification of entry level operators of water treatment and distribution facilities. 8. John Maddox, Regional Director, Municipal Services Office - Southwestern Ontario, Ministry of Municipal Affairs and Housing, announcing new staff members and new geographical assignments resulting from an internal organizational realignment. 9. Honourable Janet Ecker, Minister of Finance and The Honourable Chris Hodgson, Minister of Municipal Affairs and Housing, announcing the release of the 2003 Community Reinvestment Fund (CRF) allocations. 10. Honourable Elizabeth Witmer, Deputy Premier, Ministry of Education, concerning Council's support of the Township of Malahide's resolution regarding the closure of rural schools in the Thames Valley /District School Board District. 11. Honourable A Anne McLellan, Minister of Health, acknowledging Council's correspondence concerning provincial funding of community hospitals. 12. Steve Peters, M.P.P., Elgin-Middlesex-London, with copy of correspondence to the Honourable Timothy Hudak, Minister of Consumer and Business Services regarding revenues generated from the slot machines at the Western Fair Raceway. 13. Municipal Finance Officers' Association of Ontario, with MFOA Members Dec 2, 2002 BULLETIN "Province Releases Final Beaubien Report - Property Assessment and Classification Review". 14. Honourable Gar Knutson, M. P., Elgin-Middlesex-London, acknowledging Council's correspondence to Ministers Ouellette and Thibault concerning the erosion of the lakeshore. 15. Honourable Chris Hodgson, Minister of Municipal Affairs and Housing, announcing an e-guide to assist municipalities in working with the new Municipal Act, 2001. 16. Honourable Janet Ecker, Minister of Finance, acknowledging Council's support of the City of Kingston's resolution regarding the Continued Protection for Property Taxpayers Act, 2000. Moved by Councillor Habkirk Seconded by Councillor Crevits THAT Correspondence Items #1-16 be received and filed. - Carried. OTHER BUSINESS Statements/InQuiries by Members The Director of Homes and Seniors Services noted that Mr. Stewart Burberry is retiring on December 31 st and retirement parties are being held on: December 1 ih at Bobier Villa December 18th at Elgin Manor December 19th at Terrace Lodge. County Council 12 December 12, 2002 Notice of Motion - None. Matters of UrQency - None. Moved by Councillor VanBrenk Seconded by Councillor Faulds THAT we do now proceed In-Camera to discuss personnel and property items. - Carried. Mr. Tom Dawe, Integral Networking Solutions, attended at 3:20 P.M. and left at 3:42 P.M. Moved by Councillor Habkirk Seconded by Councillor Faulds THAT we do now rise and report. - Carried. Moved by Councillor Habkirk Seconded by Councillor Crevits THAT the confidential verbal report on Ontario Nurses Association negotiations from the Director of Human Resources be accepted. - Carried. Moved by Councillor VanBrenk Seconded by Councillor Mcintyre THAT F.J. Galloway Associates Inc. be awarded the project to lead the consultation and develop a report about the possible use(s) of the current Elgin Manor building, at a fee of $27,250 plus applicable taxes, to be allocated from the Mill Rate Stabilization Reserve; and, THAT F.J. Galloway Associates Inc. be directed to retain the appropriate services to ensure that a Building Condition Study of the current Elgin Manor building is completed as part of the project, at an upset limit of $12,000 plus applicable taxes, the costs to be allocated from the Mill Rate Stabilization Reserve. - Carried. Moved by Councillor Crevits Seconded by Councillor Habkirk THAT the confidential correspondence from Hennessey, Bowsher, Gibson & Carrie regarding the Port Stanley Festival Theatre lease be received and filed. - Carried. Moved by Councillor Habkirk Seconded by Councillor Faulds THAT Gazda, Houlne & Associates Inc. be retained to conduct a Benchmarking Project on current compensation practices for selected positions at the County of Elgin, at an upset limit of $10,000. - Carried. County Council 13 December 12, 2002 Moved by Councillor Mcintyre Seconded by Councillor VanBrenk THAT Integral Network Solutions (INS) be retained to complete the projects identified for 2002 according to their December 10th, 2002 submission at a total upset cost of $67,000 excluding GST; and, THAT INS provide IT technical resources and support to February 28th, 2003 at a total cost not to exceed $28,800 excluding GST; and, THAT the additional projects identified for 2003, totaling approximately $100,000 be approved for implementation; and, THAT the funds for these items be allocated from the Millrate Stabilization Reserve; and, THAT INS be requested to provide a proposal for the remainder of 2003 (from March 1st onward) that would provide network support and continuity of service (onsite technical assistance) on a contractual basis; and further, THAT the draft 2003 IT budget include said proposal for consideration of Council during budget deliberations. - Carried. Moved by Councillor Faulds Seconded by Councillor Habkirk THAT we do adopt the recommendations of the Committee Of The Whole Council. - Carried. BY-LAWS Moved by Councillor Faulds Seconded by Councillor VanBrenk THAT By-Law No. 02-32 "Being A By-Law to Authorize the Warden and the Treasurer to Borrow Up to the Sum of Fifteen Million Dollars" be read a first and second time. - Carried. Moved by Councillor Mcintyre Seconded by Councillor Habkirk THAT By-Law No. 02-32 be read a third time and finally passed. - Carried. Moved by Councillor Crevits Seconded by Councillor Habkirk THAT By-Law No. 02-33 "A By-Law to Prescribe the Form and Manner and Times for the Provision of Notice" be read a first and second time. - Carried. Moved by Councillor VanBrenk Seconded by Councillor Mcintyre THAT By-Law No. 02-33 be read a third time and finally passed. - Carried. County Council 14 December 12, 2002 Moved by Councillor Habkirk Seconded by Councillor Faulds THAT By-Law No. 02-34 "A By-Law to Provide a Schedule of Services and Activities Subject to Fees and Charges by the County of Elgin" be read a first and second time. - Carried. Moved by Councillor Mcintyre Seconded by Councillor VanBrenk THAT By-Law No. 02-34 be read a third time and finally passed. - Carried. Moved by Councillor Crevits Seconded by Councillor Faulds THAT By-Law No. 02-35 "Being a By-Law to Establish a Pay Schedule for Employees Covered by the Job Evaluation Scale" be read a first and second time. - Carried. Moved by Councillor VanBrenk Seconded by Councillor Habkirk THAT By-Law No. 02-35 be read a third time and finally passed. - Carried. Moved by Councillor Crevits Seconded by Councillor VanBrenk THAT By-Law No. 02-36 "Being a By-Law to Establish a Rate to Be Paid for Personal Vehicles Used for County Business and to Repeal By-Law No. 00-25" be read a first and second time. - Carried. Moved by Councillor Mcintyre Seconded by Councillor Habkirk THAT By-Law No. 02-36 be read a third time and finally passed. - Carried. Moved by Councillor Habkirk Seconded by Councillor Faulds THAT By-Law No. 02-37 "To Regulate the Proceedings in the Municipal Council of the Corporation of the County of Elgin and Committees Thereof, and to Repeal By-Laws No. 96-17 and 96-35" be read a first and second time. - Carried. Moved by Councillor Crevits Seconded by Councillor Habkirk THAT By-Law No. 02-37 be read a third time and finally passed. - Carried. County Council 15 December 12, 2002 Moved by Councillor Crevits Seconded by Councillor Mcintyre THAT By-Law No. 02-38 "To Amend By-Law No. 01-37 Being a By-Law to Authorize Speed Limits" be read a first and second time. - Carried. Moved by Councillor VanBrenk Seconded by Councillor Faulds THAT By-Law No. 02-38 be read a third time and finally passed. - Carried. Moved by Councillor VanBrenk Seconded by Councillor Habkirk THAT By-Law No. 02-39 "Being a By-Law to Authorize the Warden and the Chief Administrative Officer to Sign an Encroachment Agreement for Property Located in the Municipality of West Elgin" be read a first and second time. - Carried. Moved by Councillor Faulds Seconded by Councillor Crevits THAT By-Law No. 02-39 be read a third time and finally passed. - Carried. Moved by Councillor VanBrenk Seconded by Councillor Mcintyre THAT By-Law No. 02-40 "A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the December 10th and 1 ih Meeting" be read a first and second time. - Carried. Moved by Councillor Crevits Seconded by Councillor Habkirk THAT By-Law No. 02-40 be read a third time and finally passed. - Carried. Moved by Councillor Crevits Seconded by Councillor VanBrenk THAT we do now adjourn at 4:01 P.M. to meet again on January 14,2003 at 9:00 AM. - Carried. Mark G. McDonald, Chief Administrative Officer. John R. Wilson, Warden.