September 10, 2002 Minutes
COUNTY OF ELGIN
Tuesday, September 10,2002
The Elgin County Council met this day at the Administration Building at 9:09 AM., in
accordance with adjournment, with all members in attendance except Councillor Rock.
Warden Wilson in the Chair.
Councillor Habkirk requested adoption of the Minutes be deferred until the report dealing
with the road transfers has been considered. Warden Wilson indicated that as the minutes
properly reflect proceedings of the previous meeting they could not be altered and noted
that there would be opportunity to speak to the road transfer issue later in the meeting.
Moved by Councillor VanBrenk
Seconded by Councillor Stewart
THAT the minutes of the meeting held on July 23,2002 be adopted.
- Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF-
None.
DELEGATIONS
Mrs. Marilyn Fleck, Consultant for the Elgin Manor Building Project, presented the Elgin
Manor Building Progress Report. Construction is a little behind but it is anticipated the
time can be made up and the project would conclude on schedule. A cornerstone will be
laid on November 1 ih and invitations will be sent out at a later date. Council requested
that Mrs. Fleck investigate the feasibility and costs of installing an in-ground sprinkler
system for the gardens and report later. The Warden thanked the delegation for attending
and Mrs. Fleck left the Chambers.
Moved by Councillor McPhail
Seconded by Councillor Mcintyre
THAT the "Elgin Manor Building Committee Progress Report" dated September 10,2002,
presented by the Consultant for the Elgin Manor Building Project be received and filed.
- Carried.
COUNCil AND STAFF REPORTS
St. Thomas-EIQin General Hospital Annual Report - Councillor Van Brenk
Councillor VanBrenk reported on the proposed privatization of the rehabilitation program at
the Hospital, thanked Council for their initiatives to maintain these services at the local
level and indicated a further report would be forthcoming. Warden Wilson and members of
Council thanked Councillor VanBrenk for his efforts on behalf of the County.
Moved by Councillor Faulds
Seconded by Councillor Crevits
That the annual report of the St. Thomas-Elgin General Hospital be received and filed.
- Carried.
Moved by Councillor Faulds
Seconded by Councillor Stewart
THAT we do now move into Committee Of The Whole Council.
- Carried.
County Council
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September 10 , 2002
By-law DesiQnatinQ ThrouQh HiQhways - ManaQer of EnQineerinQ Services
The Manager of Engineering Services advised that the recent transfer of roads to the
County would require erection of signage on the through roads.
Moved by Councillor VanBrenk
Seconded by Councillor Faulds
THAT By-Law No. 99-33 and all amending by-laws designating through highways be
repealed; and,
THAT a new by-law be prepared effecting the changes in the report "By-Law Designating
Through Highways" dated July 29, 2002 from the Manager of Engineering Services.
- Carried.
Rowe EnerQY Corporation - Road CrossinQ Graham Road - ManaQer of EnQineerinQ
Services
Moved by Councillor Habkirk
Seconded by Councillor Faulds
THAT the Warden and the Chief Administrative Officer be authorized and directed to enter
into an agreement with Rowe Energy Corporation to cross under Graham Road (County
Road #76) to install a pipeline at Argyle Line in the Municipality of West Elgin.
- Carried.
Council Chamber FloorinQ - ManaQer of EnQineerinQ Services
The Manager of Engineering Services reported that the carpeting in the Council Chambers
was damaged by a malfunctioning heat pump which soaked the carpet and heaved the
parquet flooring. Council agreed that before putting down any new carpeting other
potential problem areas should be investigated to reduce the possibility of a future similar
occurrence.
Moved by Councillor Crevits
Seconded by Councillor McPhail
THAT the remaining carpet in Council Chambers not affected by recent flooding from a
defective heat pump be removed and a new carpet be installed for the entire Council
Chambers; and,
THAT once the carpet has been removed, the entire area be investigated to reduce the
possibility of such an occurrence again; and,
THAT this information be forwarded to the insurance adjuster.
- Carried.
CleaninQ/Custodial Contract for the Administration BuildinQ - ManaQer of
EnQineerinQ Services
Moved by Councillor Habkirk
Seconded by Councillor Mcintyre
THAT J and A Building Services Limited be awarded the contract to provide the custodial
and cleaning services at the Administration Building at the tendered price of $57,048.12
yearly for a three-year term ending on October 1, 2005; and,
THAT the Warden and the Chief Administrative Officer be directed and authorized to sign
the contract.
- Carried.
County Council
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September 10 , 2002
County Road #73 Capital Reserve - HousekeepinQ Amendment - ManaQer of
EnQineerinQ Services
The Manager of Engineering Services reported that a reserve was previously set up for
Aylmer for work to be done on the roadway. This road would now be transferred to the
County along with the remaining funds in reserve.
Moved by Councillor Stewart
Seconded by Councillor Faulds
THAT the report from the Manager of Engineering Services dated September 3rd, 2002 entitled
"County Road #73 Capital Reserve - Housekeeping Amendment" be received and filed.
- Carried.
Bell Mill and Middlemiss Culvert Repairs Quote Results - Technical Services Officer
Moved by Councillor Habkirk
Seconded by Councillor Crevits
THAT Theo Vandenberk Construction Inc. be awarded the project for repairing the Bell Mill
and Middlemiss Culverts for their submitted price of $23,989.00; and,
THAT these funds be allocated from the approved 2002 Capital Budget for this project.
- Carried.
Vienna BridQe South Tender Results - Technical Services Officer
The Technical Services Officer requested acceptance of the lowest tender and authority
for the firm to commence inspection of Vienna Bridge North Bridge.
Moved by Councillor VanBrenk
Seconded by Councillor Habkirk
THAT Facca Construction Inc. be awarded the project for the Vienna South Bridge Deck
Replacement for their submitted tender price of $923,265.55 inclusive of all taxes; and,
THAT the Warden and the Chief Administrative Officer be authorized and directed to sign
the contract with Facca Construction Inc. to complete the work; and,
THAT $515,000.00 be allocated from the approved 2002 Capital Budget for this project
with $483,334.00 being equally funded by the Provincial and Federal Governments
respectively under their OSTAR Initiative as previously confirmed; and,
THAT Spriet Associates design, administer, and inspect the Vienna South Bridge Deck
Replacement for their revised total price of $97,900.00 plus G.S.T.; and,
THAT Spriet Associates design, administer, and inspect the Vienna North Bridge Deck
Replacement proposed for 2004 for their revised total price of $77,100.00 plus G.S.T.
- Carried.
Sunset Drive and John Wise Line Intersection Reconstruction Tender Results -
Technical Services Officer
The Technical Services Officer noted that this project was postponed from 2000.
Moved by Councillor Habkirk
Seconded by Councillor VanBrenk
THAT T. C. G. Asphalt and Construction Inc. be awarded the project for the reconstruction of
the Sunset Road/John Wise Line Intersection for their submitted price of $420,668.52; and,
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September 10 , 2002
THAT the Warden and the Chief Administrative Officer be authorized and directed to sign
the necessary contract; and,
THAT $275,000.00 be allocated from the approved 2002 Capital Budget for this project
and the remaining project costs be taken from the efficiencies realized from the 2001
Capital Budget.
- Carried.
TillsonburQ District Memorial Hospital Annual Report
Mr. Bradfield was not in attendance and may have been delayed. Council considered the
report in his absence.
Moved by Councillor Stewart
Seconded by Councillor Habkirk
THAT the annual report of the Tillsonburg District Memorial Hospital be received and filed.
- Carried.
Council took a short break at 9:58 AM. and reconvened at 10:15 AM.
Proposed Amendment to By-law No. 99-17 by Road ConsolidatinQ By-law No. 02-20
- Construction Technician
Correspondence for Consideration Item #9 from the Town of Aylmer was considered at
this time. Councillor Habkirk requested that Council reconsider the previous
recommendations from the Manager of Engineering Services, which would transfer some
roads to the lower-tier and others to the upper-tier. The Town of Aylmer requested that
John Street be designated as a connecting link, as it was very concerned with works that
may be carried out on this road by the County within the Town limits. Aylmer also wished
to keep the reserve previously established for municipal roadwork within the Town. Much
discussion ensued including fairness and affordability of road transfers to the County; the
good working relationship and give and take between County road staff and municipal
staff; lack of long term planning; and that these transfers may strengthen the move to a
one-tier government. The Chief Administrative officer suggested that a communication
protocol could be codified for the Town of Aylmer to keep the municipality better informed
of County initiatives and to provide the opportunity for municipal input. As well, the Town
could provide a copy of its capital works plans. If the County was aware of the Town's
needs, funds might be available.
Moved by Councillor VanBrenk
Seconded by Councillor Faulds
THAT the Manager of Engineering Services be directed to develop a Communication
Protocol with the Town of Aylmer that ensures input from the Municipality into the approval
process for any road related works on County Roads within or abutting the Town's physical
limits; and,
THAT the Town of Aylmer be encouraged to present a five year capital plan for roadworks
on County roadways within the Town's physical limits for consideration by County Council
during 2003 budget deliberations.
- Carried Unanimously.
Moved by Councillor Faulds
Seconded by Councillor Mcintyre
THAT the Warden and the Chief Administrative Officer be authorized to sign Amending By-
Law No. 02-20, to effect changes to the Elgin County Road System.
- Carried.
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September 10 , 2002
Robbins BridQe EnQineerinQ Services Quote Results - Construction Technician
Moved by Councillor Mcintyre
Seconded by Councillor VanBrenk
THAT Spriet Associates be authorized to complete a Class Environmental Assessment for
the proposed removal of Robbins Bridge for their submitted price of $7,800.00; and,
THAT these funds be allocated from the Unallocated Capital Reserve for this project.
- Carried.
Corporate ChallenQe - Human Resources Officer
The Human Resources Officer noted that proceeds from Corporate Challenge events
support Junior Achievement in the local area and requested participation of Council and
staff as well as a financial contribution from the County.
Moved by Councillor Habkirk
Seconded by Councillor VanBrenk
THAT County Council approve the facilitation and involvement of the County of Elgin
employees in this year's Elgin Corporate Challenge based on last years approval; and,
THAT County Council support the event financially to encourage greater employee involvement.
- Carried.
Bank Account - Homes Projects - Director of Financial Services
The Director of Financial Services advised that the donation accounts contain small
balances as some items were paid directly from operating rather than from the donation
accounts. Money has been tracked carefully and credited to projects.
Moved by Councillor Stewart
Seconded by Councillor Faulds
THAT the bank account titled Bobier Convalescent Home Building Fund be closed; and,
THAT the balance of approximately $209,577.00 be transferred to the operating bank
account; and,
THAT the bank account titled Elgin Manor Building Fund be closed; and,
THAT the balance of approximately $4,151.00 be transferred to the operating bank account.
- Carried.
EIQin Manor Rebuild - FinancinQ - Director of Financial Services
The Director of Financial Services noted the repayment period for the $8M required could
be 8-9 years and suggested that borrowing be done in a staggered manner.
Moved by Councillor Habkirk
Seconded by Councillor Mcintyre
THAT the County enter into an agreement with the Bank of Montreal to provide financing
for the rebuild of Elgin Manor at an upset limit of $8M; and,
THAT the Warden and the Chief Administrative Officer be authorized to sign the required
agreements; and,
THAT the Report from the Director of Financial Services be adopted.
- Carried.
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6
September 10 , 2002
Sf. Thomas-EIQin General Hospital Ambulance Service 2002 BudQet - Director of
Financial Services
The Director of Financial Services reported that negotiations with the ambulance union
resulted in wage amounts being less than had been anticipated. Councillor VanBrenk
advised Council that the Hospital Master Plan review may result in the ambulance service
not being housed at the Hospital.
Moved by Councillor VanBrenk
Seconded by Councillor Faulds
THAT the dollars apportioned to the St. Thomas-Elgin General Hospital in the 2002
approved budget for ambulance services be reduced by $120,411.00 from $1,930,225.00
to $1,809,814.00; and,
THAT the monthly payments to the Hospital be reduced to recover any overpayments to
date; and,
THAT the City of St. Thomas be apprised of the reduction to the budget amount.
- Carried.
Operation of the EIQin County Pioneer Museum - By-Law - Director of Financial
Services
The Director of Financial Services reported that the Museum Board reviewed the
Operational By-law and requested some changes.
Moved by Councillor Faulds
Seconded by Councillor VanBrenk
THAT By-Laws No. 94-16 and 95-26 be repealed and a new by-law be prepared to provide
for the operation of the Elgin County Pioneer Museum, reflecting the changes as
recommended by the Elgin County Pioneer Museum Executive in the report dated August
29, 2002.
- Carried.
Reserve Accounts - Transfer to Capital - Director of Financial Services
The Director of Financial Services reviewed the Reserves that are no longer required and
suggested various transfers to other projects.
Moved by Councillor Mcintyre
Seconded by Councillor Faulds
THAT the reserves as listed on the attached schedule be transferred to Capital with
$998,988.00 transferred to specific projects and $174,180.00 transferred to the
Unallocated Reserve; and,
THAT staff prepare a report to Council recommending projects for the unallocated amount.
- Carried.
2000/01 Surplus - Additional Proiects - Director of Financial Services. ManaQer of
EnQineerinQ Services and Director of Homes and Seniors Services
Discussion ensued regarding the needs of the Town of Aylmer before allocating a portion
of the surplus to roads projects. Councillor Mcintyre noted that the Township of Southwold
is dealing with the waterline west of Fingal and asked that the dollars proposed for Road
#16 be postponed temporarily. Council approved the report with the following
amendments to the unallocated reserves and the proposed Engineering projects:
County Council
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September 10 , 2002
Moved by Councillor Habkirk
Seconded by Councillor VanBrenk
THAT $170,142 from the unallocated reserves be transferred to a special capital reserve
for works on County Roads within the Town of Aylmer.
- Carried.
Moved by Councillor Mcintyre
Seconded by Councillor VanBrenk
THAT the projects outlined in the attached staff report titled 2000101 Surplus - Additional
Projects be approved, as amended; and,
THAT Road #16 resurfacing be deferred until the waterline discussions with the Township
of Southwold have concluded; and,
THAT should these funds not be required this year, the allocation be transferred to Road
#36 resurfacing; and,
THAT staff advise Council on expenditures in accordance with the County's Purchasing
Policy.
- Carried.
RailinQ at Bobier Villa - Director of Homes and Seniors Services
The Director of Homes advised that a commitment was made to the Bobier Family to
remove the wrought iron railing from the old Bobier Convalescent Home and reinstall it at
the Bobier Villa. Staff requested permission to install an in-ground sprinkler system to a
limited area at the front entrance to the Villa while the ground is dug up. Funds may be
available from the reserve donation account to pay for this system. Councillor McPhail
noted that the new Elgin Manor should be signed as an Elgin County Home and the
Director of Homes and Seniors Services will develop a signage policy for all the County
Homes for Seniors.
Moved by Councillor VanBrenk
Seconded by Councillor Faulds
THAT the Director of Homes and Seniors Services be authorized to proceed with the
permanent installation of wrought iron railing and posts and an in-ground lawn sprinkler
system to a limited area at the front entrance to Bobier Villa, at an estimated cost of
$40,000.00, to be allocated from the 2001/02 surplus funds; and,
THAT the Director of Homes and Seniors Services and the Warden be authorized to plan a
celebration in tribute to the Bobier Family, the costs of which will be absorbed within the
Homes approved 2002 operating budget.
- Carried.
Ontarians with Disabilities Act - Deputy Clerk
The Deputy Clerk reported that Provincial legislation requires that the County establish an
Accessibility Advisory Committee. Councillor Crevits indicated that the Municipality of
Central Elgin is in agreement with establishing a Joint Committee and an advertisement
was placed in the local newspapers this week. Staff will meet with Central Elgin to work
out the details for a joint committee, terms of reference and report.
Moved by Councillor VanBrenk
Seconded by Councillor Crevits
THAT, to conform with the legislative requirements of the Ontarians with Disabilities Act,
recruitment for members of an Accessibility Advisory Committee begin immediately; and,
County Council
8
September 10 , 2002
THAT the recruitment be carried out in accordance with Option #3, that a joint advisory
committee could be pursued with one or more municipalities thereby sharing costs and
staff resources (Central Elgin and the County have sufficient populations to require an
advisory committee); and,
THAT the County's Corporate Facilities Officer, Human Resources Co-Ordinator, and the
Deputy Clerk, or alternates, advise said Committee as support staff; and further,
THAT the support staff create a terms of reference under which the Committee will operate
and contact the Municipality of Central Elgin to determine its interest in forming a joint
committee.
- Carried.
Atlas BudQet - ManaQer of EnQineerinQ Services and Archivist
Moved by Councillor VanBrenk
Seconded by Councillor Crevits
THAT the report from the Manager of Library Services and the Archivist, dated September 5th,
2002 entitled "Atlas Budget" be received and filed.
- Carried.
Council recessed for lunch at 12: 15 P.M. and reconvened at 1: 16 P.M.
MOMENT OF SILENCE
Warden Wilson noted it was approximately one year ago the horrific terrorist attacks
occurred in the United States. Father Sargeant was invited to today's meeting to offer a
prayer to commemorate the event, but was not able to attend. Warden Wilson requested
that Council and Staff stand for a moment's silence to reflect on the tragic events that
occurred on September 11, 2001.
CORRESPONDENCE
Correspondence for Consideration
1. Rev. Nick Wells, Bi-Centennial Chair, requesting Council write the Honourable Gar
Knutson, on behalf of the Bi-Centennial Committee, requesting the status and release
date for funding for the May 21-25, 2003 Re-Enactment of the Founding and Raids on
the Talbot Settlement.
2. Lloyd Churchill, Chair, ROMA, requesting communities to consider providing
assistance in the form of financial, goods and services to the drought-stricken farmers
in the Prairie Provinces.
3. Brian R. Sweet, Director of Corporate Services, Municipality of Leamington, with a.
resolution requesting the Ministry of Environment to re-establish an Environmental
Compensation Fund to assist municipalities with clean-up costs for oil spills.
4. Keith J. McNenly, CAO and Clerk-Treasurer, Town of Mono, with resolutions: 1)
calling on the Provincial Government to invoke an immediate moratorium on the
issuance of permits to take water for commercial ventures; and 2) requesting that
the Niagara Escarpment Commission vigorously assert its mandate by requiring full
Plan Amendments for all commercial water taking operations.
5. L.J. LeBlanc, CAOIClerk, Municipality of Hastings Highlands, with a resolution
requesting the Province of Ontario to re-introduce the "spring bear hunt".
6. Lloyd J. Perrin, Director of Physical Services, Municipality of Central Elgin, with a
resolution advising the County of the Municipality's intention to replace the watermain
on Belmont Road and the possibility of shared costs for reconstruction.
County Council
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September 10 , 2002
7. Dean Wasson, Chairman, Peterborough Flood Relief Committee, requesting a
donation to the Peterborough Flood Relief Committee fundraising campaign for
victims of the June 2002 flooding caused by record rainfall.
8. City of Weiland, with a resolution urging the Government of Ontario to address the
issues restricting Ontario-trained doctors to return to Ontario to practice.
9. Phyllis Ketchabaw, Clerk, Town of Aylmer, with a resolution objecting to County
Council's adoption of the Road Network Study on July 23, 2002.
10. Ken Verrell, Chairperson, Seniors Picnic Committee 2002, thanking County Council
for the donation towards the 2002 Seniors Picnic and asking that a donation be
considered for the 2003 event.
11. Warden Wilson with a "draft" letter to the Minister of Transportation regarding
Provincial Detours and Deteriorating Local Roads.
The following recommendation was adopted respecting Correspondence Item #1 :
Moved by Councillor Habkirk
Seconded by Councillor VanBrenk
THAT the Council of the County of Elgin respectfully requests the Honourable Gar Knutson to
intercede on behalf of the Talbot Settlement Bi-Centennial Committee in its request for funding
to the Department of Public Works and Government Services Canada, through its "Canada
Work Mark Program", to provide notification regarding the status of its request for the Re-
enactment of the Founding and Raids on the Talbot Settlement, to be held May 21-25, 2003.
- Carried.
Moved by Councillor Habkirk
Seconded by Councillor VanBrenk
THAT Correspondence Item #2 be received and filed.
- Carried.
The following recommendation was adopted respecting Correspondence Item #3:
Moved by Councillor Habkirk
Seconded by Councillor McPhail
THAT the Council of the County of Elgin supports the resolution of the Municipality of
Leamington requesting that the Ministry of the Environment re-establish an Environmental
Compensation Fund to reimburse municipalities for the clean up of spills once other
funding sources have been exhausted.
- Carried.
Moved by Councillor Mcintyre
Seconded by Councillor McPhail
THAT Correspondence Item #4 be received and filed.
- Carried.
The following recommendation was adopted respecting Correspondence Item #5:
Moved by Councillor VanBrenk
Seconded by Councillor McPhail
THAT the Council of the County of Elgin supports the resolution of the Municipality of Hastings
Highlands requesting the Province of Ontario to re-introduce the spring bear hunt.
- Carried.
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September 10 , 2002
Moved by Councillor VanBrenk
Seconded by Councillor Faulds
THAT Correspondence Item #6 be received and filed.
- Carried.
Moved by Councillor McPhail
Seconded by Councillor Mcintyre
THAT Correspondence Item #7 be received and filed.
- Carried.
The following recommendation was adopted respecting Correspondence Item #8:
Moved by Councillor Habkirk
Seconded by Councillor Faulds
THAT the Council of the County of Elgin supports the resolution of the City of
Weiland urging the Government of Ontario to address the issues restricting Ontario-
trained doctors to gain re-entry to the provincial system and practice in Ontario.
- Carried.
Correspondence Item #9 was dealt with earlier in the meeting.
The following recommendation was adopted respecting Correspondence Item #10:
Moved by Councillor Habkirk
Seconded by Councillor Mcintyre
THAT the County of Elgin grant $2500.00 to the Seniors Picnic Committee for the
2003 Seniors Picnic event.
- Carried.
The following recommendation was adopted respecting Correspondence Item #11 :
Moved by Councillor McPhail
Seconded by Councillor VanBrenk
THAT in view of the Minister of Transportation's disinterest in resolving the negative effects
of provincial detours onto local roadways the Manager of Engineering Services be directed
to investigate imposing weight restrictions on County Roads lying near Highway #401 and
report to Council on the feasibility and practicality of enforcing said policy; and,
THAT the Minister of Transportation be so advised; and,
THAT a copy of this resolution be forwarded to Elgin's constituent municipalities and the
Western Ontario Wardens' Association.
- Carried Unanimously.
Moved by Councillor VanBrenk
Seconded by Councillor Mcintyre
THAT the letter from Warden Wilson to the Minister of Transportation expressing
displeasure with the treatment he received from the Minister at the AMO Conference
regarding discussion of provincial detours and deteriorating local roads be accepted.
- Carried.
County Council
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September 10 , 2002
Correspondence for Information
1. AMO Member Communication - For Your Information: 1) Province Offers Relief
From Waterworks Requirements; 2) New Signals from the Federal Government; 3)
AMO Appoints Representatives for Waste Diversion Organization Board; 4) AMO
President Ken Boshcoff Launches Three-Point Action Plan; 5) Another Successful
AMO Annual Conference and Changes at AMO.
AMO Member Communication - ALERT: 1) $32.5 Million Announced to Improve
Ambulance Response Times; 2) AMO's Efforts Assist Victims of Crime.
2. Steve Peters, M.P.P., Elgin-Middlesex-London, supporting Council's resolutions to:
1) Honourable Brad Clark, Minister of Labour, to increase the minimum wage to
$8.00 per hour; 2) Honourable Robert Runciman, Minister of Public Safety and
Security, regarding public fire safety guideline 04-08-12; 3) Honourable Tony
Clement, Minister of Health and Long-Term Care, concerning the 15 per cent
increase to residents of long-term care facilities; 4) Honourable Janet Ecker, Minister
of Finance, regarding the tax-capping scheme of Bill 140 - Taxation Capping
Provisions for Commercial, Industrial and Multi-Residential Taxes.
3. Honourable Tim Hudak, Minister of Consumer and Business Services, acknowledging
Council's support of the Township of North Himsworth resolution petitioning the
Government to permit Municipal Governments and BoardslCommittees to accept lottery
proceeds to be used for charitable purposes.
4. Emily Thomas, SecretarylTreasurer, St. Thomas REACT Inc., thanking Council for the
one-time grant of $2,500.00, for upgrading of equipment.
5. Honourable Elizabeth Witmer, Deputy Prime Minister, Minister of Education,
acknowledging Council's resolution concerning closure of schools in rural communities.
6. Honourable Robert W. Runciman, Minister of Public Safety and Security, acknowledging
Council's resolution regarding the need for tougher laws to combat youth crime.
7. Honourable Norman W. Sterling, Minister of Transportation: 1) acknowledging Council's
support of the Town of Haileybury's resolution requesting compensation for costs incurred
when highway traffic is detoured onto municipal streets; 2) acknowledging Council's
resolution requesting compensation for costs incurred when Highway 401 traffic was
detoured onto County Roads.
8. Jack Layton, FCM President, Co-Chair, FCM National Housing Policy Options Team,
Federation of Canadian Municipalities, thanking municipal governments for support of
the FCM housing and homelessness efforts.
9. Mayor Dave Rock, Municipality of Central Elgin, thanking Warden Wilson, Elgin County
Council and staff for the support and extra work during the recent World Youth Day -
Days in the Diocese event.
10. W.E. Turvey, thanking Council for the donation of the County flag for use at functions he
will be attending with the fire truck.
11. Honourable Chris Stockwell, Minister of Environment and Energy, acknowledging
Council's correspondence concerning funding for repairlreplacement of private septic
systems.
12. Federation of Canadian Municipalities, Membership Advisory, "FCM Ten-Point Proposal
Toward a Partnership for Quality of Life".
13. Honourable Jerry J. Quellette, Minister of Natural Resources, acknowledging
Council's support of the Town of Minto's resolution concerning baitfish management
in streams and rivers.
14. Norma I. Bryant, Clerk, Municipality of West Elgin, supporting the County of Elgin's
resolution encouraging the Ontario Government to maintain Children's Hospitals in
their current locations.
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September 10 , 2002
15. Thank you card from the Family of the late Lorne Carroll.
16. St. Thomas REACT Inc. Newsletter.
17. Honourable Helen Johns, Minister of Agriculture and Food, acknowledging Council's
support of the Town of Lakeshore's resolution regarding the Tile Loan Program.
18. Phyllis Ketchabaw, Clerk, Town of Aylmer, supporting Council's resolution to maintain
Children's Hospitals in their current locations throughout the Province of Ontario.
19. Steve Peters, M. P. P., Elgin-Middlesex-London, with explanation for voting in
opposition to Bill 30 The Volunteer Fire Fighters Employment Protection Act, 2002.
Moved by Councillor Habkirk
Seconded by Councillor Crevits
THAT Correspondence Items #1-19 be received and filed.
- Carried.
OTHER BUSINESS
Statements/lnQuiries by Members
Councillor Mcintyre noted that acquisition of land for road widening purposes is paid at
farmland rate but may include property designated as rural residential, and requested that
the policy on land purchase be reviewed.
Moved by Councillor Mcintyre
Seconded by Councillor VanBrenk
THAT the County of Elgin's Land Purchasing Policy be reviewed to ensure fairness of the
price to be paid for property acquired for road widening purposes when there is a
residence on farmland.
- Carried.
Councillor Habkirk thanked Councillors for their kind words and best wishes during his
recent illness.
Notice of Motion - None.
Matters of UrQency - None.
Moved by Councillor McPhail
Seconded by Councillor Mcintyre
THAT we do proceed In-Camera to discuss property and personnel issues.
- Carried.
Councillor Crevits declared a conflict of interest on a property matter, as he is an employee
of the proposer.
Mr. Dan Higgs attended at 2:00 P.M.
Councillor Crevits left Chambers at 2:02 P.M., returned at 2:10 P.M. and refrained from
discussion or voting on a property matter.
Staff except for the Chief Administrative Officer was excused at 3:21 P.M.
Council took a break at 3:21 P.M. and reconvened at 3:35 P.M.
The Deputy Clerk returned to Chambers at 4:20 P.M.
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September 10 , 2002
Moved by Councillor Mcintyre
Seconded by Councillor VanBrenk
THAT we do now rise and report.
- Carried.
Moved by Councillor VanBrenk
Seconded by Councillor Stewart
THAT the Corporation of the County of Elgin grant permission to an interested individual to
discuss matters affecting the Port Stanley Harbour with the Federal Government provided
the County is kept apprised of the status of the negotiations.
- Carried.
Moved by Councillor Mcintyre
Seconded by Councillor McPhail
THAT the Warden and the Chief Administrative Officer be authorized and directed to sign
a lease agreement with Dalland Ontario to lease Room #345 (615 sq. ft.) on the third floor
of the Administration Building for a two (2) year at $13.00 per square foot, to be renovated
as per County policy; and,
THAT Dalland Ontario be permitted to temporarily occupy Room #236 on the second floor
of the Administration Building at $250.00 per month until the 3rd floor space has been
renovated.
- Carried.
Moved by Councillor Habkirk
Seconded by Councillor Faulds
THAT the County of Elgin lease 7,800 square feet, beginning September 1,2002, at 449
Talbot Street for $2,500 per month, inclusive of all utilities, for the temporary relocation of
the Elgin County Pioneer Museum; and,
THAT the Warden and the Chief Administrative Officer be directed and authorized to sign
a lease agreement with Farhi Holdings Corporation.
- Carried.
Moved by Councillor Habkirk
Seconded by Councillor Crevits
THAT the report entitled Compliance Reports - Quality of Resident Care at Terrace Lodge
dated August 27,2002 from the Director of Homes and Seniors Services be approved; and,
THAT the Director of Homes and Seniors Services provide progress reports to Council
about the quality of resident care at Terrace Lodge and the other Homes on a quarterly
basis, or more frequently as the need warrants.
- Carried.
Moved by Councillor VanBrenk
Seconded by Councillor Faulds
THAT the report entitled Staff and Resident Suggestions for Unallocated Surplus dated
August 29, 2002 from the Director of Homes and Seniors Services be received and filed.
- Carried.
County Council
14
September 10 , 2002
Moved by Councillor Habkirk
Seconded by Councillor Crevits
THAT the letter from the County Solicitor regarding the Whitelock Estate and presenting a
course of action be approved.
- Carried.
Moved by Councillor Stewart
Seconded by Councillor Mcintyre
THAT County Council hold a Special "In-Camera" meeting on Tuesday, September 1ih,
2002, commencing at 10:00 AM. to discuss human resources planning matters.
- Carried.
Moved by Councillor VanBrenk
Seconded by Councillor McPhail
THAT staff be directed to investigate appropriate recognition for the County of Elgin Town
Crier.
- Carried.
Moved by Councillor Stewart
Seconded by Councillor Faulds
That we do now adopt recommendations of the Committee Of The Whole Council.
- Carried.
Council consensus was that the October meeting be held on October 29th, 2002 at 9:00 AM.
BY-LAWS
Moved by Councillor VanBrenk
Seconded by Councillor Stewart
THAT By-Law 02-20 "A By-Law to Amend By-Law No. 99-17, Adopting a Plan of County
Road Improvement and Establishing a County Road System in the County of Elgin" be
read a first and second time.
- Carried.
Moved by Councillor Mcintyre
Seconded by Councillor Stewart
THAT By-Law No. 02-20 be read a third time and finally passed.
- Carried.
Moved by Councillor VanBrenk
Seconded by Councillor Faulds
THAT By-Law No. 02-21 "Being a By-Law to Designate Through Highways" be read a first
and second time.
- Carried.
Moved by Councillor Crevits
Seconded by Councillor Faults
THAT By-Law No. 02-21 be read a third time and finally passed.
- Carried.
County Council
15
September 10 , 2002
Moved by Councillor Mcintyre
Seconded by Councillor McPhail
THAT By-Law No. 02-22 "A By-Law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the September 10th, 2002 Meeting" be read a first
and second time.
- Carried.
Moved by Councillor VanBrenk
Seconded by Councillor Stewart
THAT By-Law No. 02-22 be read a third time and finally passed.
- Carried.
Moved by Councillor VanBrenk
Seconded by Councillor Mcintyre
THAT we do now adjourn at 4:42 P.M. to meet again on September 1ih, 2002 at 10:00 AM.
- Carried.
Mark G. McDonald,
Chief Administrative Officer.
John R. Wilson,
Warden.